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03-22-10 CC Reg AgPCITY OF SHORE WOOD CITE' COUNCIL REGULAR MEETING MONDAY, MARCH 22 2010 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 2. APPROVAL OF MINUTES 57 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 Pm M. Mayor Lizee Bailey Turgeon Woodruff Zerby A. City Council Regular Meeting Minutes, March 8, 2010 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List B. Union Agreement C. Approval of a Preliminary Plat Extension Applicant: Bill Erickson Location: 27930 Smithtown Rd 4. MATTERS FROM THE FLOOR (No Council action will be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS A. Report on LMCC Activities by Representative Ken Hendrickson 7. PARKS 8. PLANNING - Report by Representative Minutes Claims List Administrator's CAF Planning Director's CAF Report CITY COUNCIL REGULAR MEETING AGENDA -- March 22, 2010 Page 2 of 2 11. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Update on Grant Opportunities Staffs' CAF 2. Minnehaha Creek Watershed District rules update 3. February 2010 Financial Report Report B. Mayor and City Council 12. ADJOURN CITY OF 5755 Country Club Road f Shorewood, Minnesota 55331 e 952 -474 -3236 Fax: 952474 -0128 ® www.ci.shorewood.mmus @ cityhall@ci.shorewood.mmus Executive Summary Shorewood City Council Regular Meeting Monday, 22 March, 2010 7 :00 p.m. Agenda Item #3C: Bill Erickson has requested a six -month extension of his preliminary plat approval in order to resolve a boundary discrepancy within the plat. Staff recommends approval of a six -month extension. Agenda Item #5A: There are no public hearings this evening. Agenda Item #6A: Ken Hendrickson, Lake Minnetonka Communications Commission Board Representative, will provide a report on recent LMCC activities. Agenda Item #7: There are no park items this evening. Agenda Item #9A: As part of the federal Clean Water Act, the City of Shorewood is required to obtain a National Pollutant Discharge Elimination System (NPDES) permit. The two main requirements of this permit are preparation of a Storm Water Pollution Prevention Program (SWPPP) and subsequent annual reports. Tonight's public meeting is required as part of the permit. There will be a brief presentation outlining the city's SWPPP, items that will be included in the annual report. Agenda Item #I OA: Approve a resolution authorizing the application for a sports grant to cover part of the cost of the Manor park shelter remodeling /addition, and authorizing the Administrator to execute the grant agreement if the grant is awarded. Agenda Item #1 OB: The results are in and the deer are up. The Council should direct staff as to whether the deer removal effort should be reinstated for 2010. Agenda Item #1 IA. 1: Staff has provided a report of grants that have been applied for, or are under consideration. CITY OF SHOREWOOD CITE' COUNCIL REGULAR MEETING MONDAY, MARCH g, 2010 and Zeby; Attorney Tietjen; City actor of Public Works Brown; and present this evening. He related -the-March 22, 2010, meeting n passed 4/0. A. Citv Conrieil .Work Session Minutes, Febtuary 22, 2010 Woodruff moved, Zerby seconded, Approving the City Council Regular Meeting Minutes of February 22, 2010, as presented. Motion passed 4/0 3. CONSENT AGENDA Mayor Liz& reviewed the items on the Consent Agenda. Zerby moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List B. Award Contract for Badger Tennis Courts overlay (This was moved to Item 10.0 on the agenda.) CITY OF SH REWO D REGULAR COUNCIL MEEI'I G MINUTES March 8, 2010 Rage 2 of C. Adopting RESOLUTION NCI. 10 "A Resolution Making the Appointments of Thomas Geng (3 -year term), David Hutchins (3-year term) and Sue Davis (3-year term) to the City of Shorewood Planning Commission" and RESOLUTION NO. 10® 007, "A Resolution Making the Appointments of Josh Trent (3-year term) and "Suzanne Gaidos (3-year-term) to the City of Shorewood Park Commission". M otion passed 410. 4. MATTERS FROM THE FLOOR Jerry O'Neill 25540 Nelsine Drive stated he thought it would cost have watermain extended in front of their properties and hook experience he did not think that property owners would recover i property would increase less then twenty percent of the current $10 addition, the property owner also has to pay all the costs assc watermain into their home. He explained if watermain is p extended and the owner has not hooked up to city water, the property ov mortgage company) to hook up to city water prior to clooitg on ti still functional, the seller would also have to pay the cost to We t only. If the well is abandoned (i.e., it's no longer in use) the�selld well sealed by a licensed well driller and have it certified. M' roperty owners $10,000 - $12,000 to ap tioU it. Based on his professional at cost: He thought the value of the )00 assessment /connection charge. In iated with bringing water from the town the street in front of a property ter would be required (by a buyer's sale of their property: If the well is P1 ivetl,water plumbed for outside use will have to pay the cost to have the the seller would have to pay any remaining assessment/connection charges. He, stated he wanted to inake „ sure the City was being forthright in explaining to property owners the true cost and. benefit of extending and connecting to city water. 5. PUBLIC HEARING None. 6. REPORTS A. Report on District Activities by Representative Councilmember Woodruff the City's representative on the Lake Minnetonka Conservation District (LMCD) ,provided a report or `recent Llv P activities. The highlights bf the report are 'as follows. The LMCD is working on "rebranding” the Save -the -Lake concept with tle` purpose of rising its image and re- energizing the concept. The Save -the -Lake Committee received ;$115,000,�in grant application requests, and it awarded $48,500 in grants and committed $4,000 to ongoxng'LMCD projects. The Hennepin County Sheriff's Water patrol was given $3,500 for safety equio'in&t. There was $30,000 committed to funding the 3 -Bay milfoil treatment program for 2010 (this would be year three of a five -year program). The Museum of Lake Minnetonka's was awarded $15,000 to refurbish Steamboat Minnelhaha. There was $2,000 committed to the Save -the- Lake banquet and $2,000 for solar lights for buoys. The remaining $6,200 is available to spend on projects throughout 2010. He noted there is a policy that states only a certain percent of the Save -the -Lake Fund can be spent each year. The LMCD held a public forum to solicit input from the public about changes in boat usage and dock ordinances in the Littoral zone (the shallow water zone) in Lake Minnetonka. The LMCD's Technical Advisory Committee's (TAC) findings indicate a risk of ecological damage from shading from docks and CITE' OF SHOREWOOD REGULAR COUNCIL MEETING MINUT March 8,2010 Page 3 of 9 Woodruff noted that the Department of Natural Resources (DNR) denied approval for a milfoil treatment program for St. Albans Bay and Gideon Bay. He explained if the Lake Minnetonka Association wanted to reapply for a smaller treatment area the DNR may consider. Mayor Lizee stated she attended the fortnn, noting the forum was moved from Shorewood City Hall to the Southshore Community Center because of the high number of attendees. She thought there were over 80 people in attendance. Residents from around Lake Minnetonka expressed they thought the LMCD TAC had quite a bit of additional work to do before it could make at recommendations. Sl e explained there has been concern expressed about the Save - the- Lake:Fuiid, It-is' her understanding that only 25 percent of the Fund can be spent each calendar year. Concern had been expressed that $15,000 of the $48,500 available was dedicated to the Steamboat Minnehaha. Concern had also been expressed about the LMCD discontinuing the public access video inspection program which records what is going on at the public launches with regard to AIS. She suggested that further dsbussion by the Save - the -Lake Committee may be in order. She stated she leas heard that Minnesota, Senator Olson and Minnesota Representative Doepke have been made aware of.,the DNR's�Acnial for treatment of St. Albans Bay and Gideon Bay and it is her understanding that they iitert�i,to approaeli�the DNR for reconsideration because the herbicide treatment program has wprked. Councilmember Woodraff,stated the and Save -the -Lake Committee discussed the public access video inspection program extensively.in 2009. Ultimately the LMCD Board decided to field the program in 2009. He explained that many- pictures were taken..atthe public launches but the LMCD did not have the resources to conduetthe review the pictures;,>Ie stated the LMCD and the individual supplier of the equipment `drd not fin& any jing in-'the pictures. There was only one instance where the picture showed some type of plant life on t1 e boat. The Save -the -Lake Committee thought the payback was extremely low. Ile alien explained that uhder state l' and DRN policy that type of information cannot be used for any type of enforcement. The '`aue- the -Lake Committee did not think the cost of $5,000 - $7,000 for the program in addit;t?p to the cost to review the pictures was worth it and therefore dropped it for 2010. Mayor Lizee expressed slx' hoped that the remaining $6,200 in Save - the -Lake Funds available for 2010 would be used grnetlhing related to AIS. Councilmember Woodruff stated one of the grants the LMCD has received in thy; just has been cut back and it's possible that some of the funds could be used to fund inspections at boat launcI s. 7. PARKS No report was given because there had not been a Park Commission meeting since the last City Council regular meeting. A meeting is scheduled for March 9, 2010. 8. PLANNING CITE' OF SNORE WOOD REGULAR COUNCIL MEETING MINUTES March 8, 2010 Page 4 of 9 Planning Commission Chair Geng reported on matters considered and actions taken at the February 16, 2010, Planning Commission meeting (as detailed in the minutes of that meeting). 9, ENOINEERING/PUBLIC WORDS A. Approve Plans, Specifications and Estimate and Authorize Advertisement for Bids for the 2010 Road Improvement Project for Nelsine Drive, Meadowview Road Wild Rose Lane Mayor Lizee stated this evening Council will consider the approval of, and specifications and advertisement for bids for the Nelsine Drive roadway reclamation project. Council had decided not to include the extension of watennain as part of this project during a preuius Council meeting. She noted that the O'Neills ( 25540 Nelsine Drive) and the Svobodas (25580 ,,Drive) had offered to work with the City about granting drainage and utility easements to help mitigate the drainage issues, and she thought that would be addressed as part of a bid alternate. Engineer Landini clarified that the bid alternate was for the drainage and utility easeme' is for drainage swale offered by the Opfers (25900 Wild Rose Lane) atid,the Masons (5570 Meadowv*�,w `Road). The Nelsine Drive project does include a drainage pipe th be directionally bored between the O'Neills' property and the Svobodas' property. Mr. O'Neill stated he assumed that he and the Svobodas would have to sign easement documents before any drilling would be done. He asked for some type of assurance that the directional boring would not damage any trees. Engineer Landini stated he d d. not have the easeznent' documehls for the O'Neills and the Svobodas prepared yet. He was waiting-for consensus from the Council before he had them drawn up. He explained that Mr. O'Neill wanted sane type of guarantee that the one large tree he is concerned about will not be damaged. He stated they G`ity will ensure the best that can be done will be done to help the tree survive during construction. Comicilmember $ailey asked what =the guarantee would involve. Landini stated it could possibly be a replacemit tree; noting that signs'of despair would not be visible for two — three years. Landitu eplined the directional boring for��he 15 -inch pipe would occur a number of feet under the tree so: most, if n ' ViL es roots should not be impacted. Bailey questioned what the remedy would We`" Mayor Lizee stated; she assumed that would be addressed after the project was approved, to which replied that is correct. Engineer Lan ni stated the action item for Council to consider this evening is to approve the plans and specifications; at d to direct Staff to have the necessary easement doeuments prepared for the Masons, O'Neills, Opfers and" Sobodas ;"He noted that the easement documents for the Opfers and Masons and the associated drainage sW p s cannot be prepared until the snow cover is off the ground. Mayor Lizee stated the resolution for consideration is for the Nelsine Drive project and also the Meadowview Road and Wild Rose Lane project. Engineer Landini explained the only variant between the two resolutions for consideration is one includes the extension of watermain under Meadowview Road and part of Wild Rose Lane and the other does not. Landini stated Council could direct Staff to draft another resolution for consideration at another date. Mayor Lizee noted the Nelsine Drive project is a reclamation effort, and the Meadowview Road and Wild Rose Lane project is a reconstruction effort. CITY F SHOREWOOD REGULAR COUNCIL MEETING Mt ftJ.rES March 8, 2010 Page 5 of 9 Councilmember Woodruff stated the estimated costs from TKDA for the eIsine Drive project are approximately 1.9 times the estimated cost in the capital improvement program (CIP). He asked why that was. Engineer Landini explained the CIP cost estimate is a forecast based on a 15- year -old project cost. Some of the constraints are different from the project it was based on. Also, there is very little base under Nelsine Drive; therefore, a lot of rock will be required to establish a base. The project estimate includes the cost for storm sewer improvements. That information wasnot available during the CIP planning process. Woodruff commented that the increase in cost wa:split between storm sewer' improvements and the improvements to the base of the roadway to stabilize 'the street. He noted Staff had' explained the need to improve the base to Council during a previous rneeting. Director Brown explame - TKDA, the engineers for this project, wanted to do a substantial number of.additional borings at a cost of more than $1,000 each for this project. Staff thought it would be pii�datit "to spend those additional funds on additional rock rather than on additional borinizs. Councilmember Woodruff asked if there is a reclamation projects in the CIP based on the N cost estimates could be adjusted to be more cons Drive were typical of what has "been found with begin to be discussed in Aprita this can be disc to adjust the "cbst,,estirnates for other roadway dive experience. Director Brown stated the other e,`but W did not think the findings under Nelsine projects. Administrator Heck stated the CIP will at that time. Councilmember Woodr6 Mated during previous meetingsresidents had made comments about drainage concerns regarding all three roadways - �He asked if there would be any significant drainage concerns that will not be addressed as part ohthe two projeetsz -. Engineer r,ah ini explained the go' ah-is'to try and mitigate the drainage problem that flows across Nelsine Drive as tXuch as possible , N' 'sine DriVe -does not currently have a crown to corral the water to the south. A cloven 1 be installed as_jpart of the:xeclamation effort to try and corral some of the water. Catch basins will be'installed in the grass boulevard to try and capture some of the storm water. The proposal is to channel the eider in the pipe dander the roadway, down the proposed easement between the O'Neills' property and the Svobodas' property to about fifty feet before the edge of the wetland, then it will discharge from the eirexgy drssrpater and travel across the property to the wetland. The flow through the tall grasses should remove „ se diment and phosphorus before reaching the wetland. Landini explained on Wild Rose Lane, the Mason property located on the corner gets inundated with storm water from every direction. A crown is proposed for Wild Rose Lane. The storm sewer will be extended to pick up a culvert that goes underneath Wild Rose Lane. The ditches will be filled in along Meadowview Road, and a pipe will be installed to convey the storm water and that will eventually discharge to a wetland north of Valleywood Lane. During the plan review meeting Mr. Mason and Mr. Opfer offered up the drainage and utility easement between their two properties where there is a second culvert. He did not include that in the original plans because lie thought it was outside of the scope of the original project. Therefore, it is included in the plans as a bid alternate. Council can decide whether or not to include the drainage Swale when the project is awarded. He hoped to have easement documents and CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 8, 2010 Page 6 of 9 Councilmember Woodruff asked if there is a catch basin on the Meadowview Road / Sunnyvale Lane corner. Engineer Landini explained there are four catch basins being added in various spots near that corner so that corner should be covered very well. Mayor Lizee asked when Sunnyvale Lane and Valleywood Lane are scheduled to be improved. The response was the CIP indicates Valleywood Lane is scheduled for 2012 and Sunnyvale Lane for 2013. Don Koch 25835 Wild Rose Lane stated storm water flows across his propertyto the Masons' property and the Opfers' property. He explained a culvert was installed years ago in the area because the roadway washed out. He expressed concern about the drainage. Mark Headla 25645 Wild Rose Lane stated it sounded to hiui as if the` reconstruction project was going to be done. He asked what the assessment payment terms for th project would be. He thought it would be included on his property taxes. Administrator Heck explained the roadway reclamation project including storm water and storm sewer improvements would not be assessed; they are funded out of the City's general fund. The only thing that would be assessed wvould be the extension.of watermain. The total cost for the assessment /connection charge would be =$10,000Couneil has not yet decided whether or not to extend watermain as part of the Meadowview Road and _gild Rose Lane reconstruction project, nor what the assessment terms would be watermain wereto, be eXtended:'Council had discussed the possibility of amending the City's water inance,in February 2010 but chose not to change the water policy at that time. Mr. Headla asked when property owners would have to hook up to city water if it were extended. Mayor Lizee stated the City does not` foiee, property owners.to hook up to city water, but the properties will be assessed. x nt In respor& to a comment frt m Mr. Opfer, Mayor Lizee stated property owners could continue to use their vve11 for the entire time they own theirproperty. Mr. Headla said _the people who owned his property previously installed copper pipe from the house to the street but there '19 no ,curb stop He asked if he would be charged to locate that pipe should he elect to hook up to city water 1Vlayor L�B�6e explained that it is his responsibility as a property owner to ensure the pipe is working correctly Mr. Healda asked how property owners would be assessed. Director Burton explained property owners would see the assessment on their property tax statement. The City Council would notify the property owners and then the property owners would have a chance to address the Council about the assessment. Any assessment would be certified to Hennepin County. Hennepin County would then place the assessment on the owners' property tax statement for payment twice a year over the designated period. Mr. Headla asked if there is any guarantee in an increase in property value if a property were to connect to city water to which Director Burton responded there is none. CITY OF SH R WOOD REGULAR COUNCIL, MEETING MINUTES Larch 8, 2010 Page 7 of 9 Mr. O'Neill asked if a property owner has to certify a property owners` pipe that runs from their house to the street. Director Brown explained it would be to the homeowners' advantage to conduct a pressure test which is not a costly procedure, noting the City prefers that be done. Mayor Lizee asked how many of the properties front Meadowview Road and how many abut Meadowview Road that could potentially be assessed. Engineer Landini explained there were two properties with a Meadowview Road address, one with a Wild Rose Lane address, two with a Valleywood Lane address, and two with a Sunnyvale Lane address that are considered abutting Meadowview Road. Those properties would be assessed if watermain were extended. He noted there are two properties on Wild Rose Lane that have already been assessed for watermain as part of the Eureka Road watermain extension. Lizee stated one of the properties on Valleywood Lane and, two on Sunnyvale Lane do not front Meadowview Road or Wild Rose Lane. She expressed she did think those three properties should be assessed because they do not front Meadowview Road or, Wild Rose Lane, and the logical entry for city water would be on the front of those three properties. If those property, 'Owners prefer to hook up to city water via the side of their property then that could be considered. Landini stated that although he agreed with Lizee's logical statement the City's Ordinance. states the two Sunnyvale Lane properties and the two Valleywood Lane would have to be assessed' because they are abuttin : the streets under consideration. He thought it would be more logical , for, those four properties to have the water come from watermain under Sunnyvale Lane or Valleywood Line. He explained if watermain were to be extended down those two roadways water stubs could be installed for those four properties. Councilmember Woodruff asked Engineer Lan potentially be assessed for watermain extensi+ project are in support of watermain extensio property were in support of the extension of financial reasons. Woodruff moved, Zerby` seconded, Adopting Improvement, Approv n" Plans, Speeificatio Bids City Project 10 -01, 10 02. Nelsme Drive 1 Reconstruction Projects including Saiin #,a y Watermain Exletision.?7, to summarize how many of the properties that could Is part of the Meadowview Road / Wild Rose Lane �andixii explained that originally the owners of one tetmaiir;: but they have since changed their mind for KSOLUTION NO. 10 -008 "A Resolution Ordering and ;Estimates and Authorizing Advertisement for lama #ion and Meadow View Road, Wild Rose Lane Ner `and Storm Water improvements but without Councih mber Zerby expressed his cgnc about the number of trees that will be lost due to the widening ref. Meadowview R" oatl and Wild Rose Lane. He stated lie would like the tree loss to be minimized xf et possible. He, asked Staff to be as judicious as possible when it comes to removing trees. Councihnember Woodruff asld if at a later date Council could consider directing Staff to have trees planted. He asked Staff,i come back with a recommendation on that. Director Brown stated Ile thought it prudent for the City to'Miere to its own tree preservation policy and identify the significant trees that should, at a minimum, be replaced. Motion passed 311 with Lizee dissenting. Mayor Lizee stated that she thought that anytime a roadway is reconstructed watermain should be extended as part of that project if it is not already there because of the cost to install watermain as a standalone project at a future date. She expressed her disappointment that the Meadowview Road / Wild Rose Lane reconstruction project will not include the extension of watermain. CCTV OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March ti, 201 Page 8 of 9 10. GENERAL/NEW BUSINESS A. Authorizing Submittal of a Grant Application and Improvement for Automatic Door Openers Zerby moved, Bailey seconded, RESOLUTION N# 1 009 m• it on Author zing Grant Application for Automatic Door Openers." Motion pass6&410- B. Deer Management This item was moved to a March 22, 2010, City Council'regular meeting agenda. C. Award Contract for Badger Tennis Courts This item was removed from the consent agenda at Councilmember Bailey's request. Councihnember Bailey stated in 2009 the Cit) Park resurfaced. At the time resurfacing was clearly documented prior to them being resurfa efforts after a freeze /thaw season I dt,two. He located in Badger Park, buf he would like held up. s terpis courts located in Manor Park and Cathcart 1 11e °suggested the conditions of the surfaces be der to be able to evaluate the value of contractor's Ile is not opposed to resurfacing the tennis courts assess how the resurfacing of the other courts has Director Brown stated he up. He indicated he will:; Woodfliff moved, Bailey seconded, d meeting. Motion passed 4/0. 11. STAFF' - OP COUNCIL REPORTS A. Administrator and Staff to evaluate how the 2009 resurfacing has held stand behind the existing bid amount until that this item to the May 10, 2010, City Council Regular Administrator Heck stated the Minnehaha Creek Watershed (MCWD) District Technical Advisory Committee is holding a meeting on March 16, 2010, at 2:30 P.M. at the Southshore Community Center. There should be revised rule documents available for discussion. The Mayor of Mound is hosting a meeting on March 17, 2010, for all Lake Minnetonka area elected officials and administrators to discuss the amendments to the two MCWD rules. Heck then stated he has preliminary Southshore Community Center (SSCC) operating numbers available for January — February, 2010, and his plan is to share them with Council shortly. Preliminary numbers indicate revenues exceed expenditures slightly. He explained Kristi Anderson, who is responsible for SSC A. Update on Ron Johnson Litigation Mayor Liz6e began the Executive Session at 8:11 P.M. Mayor Liz6e, Councilmembers Bailey, Woodruff and Zerby, Attor were present. The purpose of the meeting was for confidential att( pending litigation with Ron Johnson. The litigation iii olves one regarding a condemnation matter relating to his proper ty3ui ! City Mr. Johnson is currently pursuing these ongoing issues in Male and k Mayor Liz6e adjourned the executive session at 8:26 P.M. Mayor Liz6e reconvened the regular meeting at 8_ : 26.P.M. 13. ADJOURN Bailey moved, Zerby second" d, Adjourning the City Council 8:27 P.M. Motion passed `4 /0. Tietjen'and,Administrator Heck �- client discussion regarding the issues raised by Mr. Johnson >horewood from the early 1990s. Court. Meeting of March 8, 2010, at Christine Liz6e, Mayor RESPECTFULLY SUBMLT�TED Christine Freeman, Recorded UO" UNCIL ACTION FORM Department Council Meeting Item Number Finance March 22,2010 3A Item Description: Verified Claims From: Michelle Nguyen Bonnie Burton Brian Heck X Claims for council authorization. The attached claims list includes checks numbered 49731 through 49797 & EDA check numbered 1214 totaling $214,665.82. Staff Recommendation Staff recommends approval of the claims list. 3/_2/2010 "IM VEND ._,F.'T lj I CLt -) Ot sI"o—viOOa -CANT:. .. DEACON :0ANK DATE s/09/2010 STHRU z/P '—TT2T(LRY CHECK' ..EPOPT AMOUNT DISCOUNT I; i( :; CHECK CHECK CHECK CHECK NAME STATUS DATE EFTPS — FEDERAL W/H D 3/16/2010 MN DEPT OF REVENUE D 3/16/2010 U.S. BANK — CORPORATE TRUST — R 3/22/2010 ICMA RETIREMENT TRUST- 302131 -4 R 3/16/2010 MINN NCPERS GROUP LIFE INS R 3/16/2010 PERA R 3/16/2010 WELLS FARGO HEALTH BENEFIT SVC R 3/16/2010 ADAM'S PEST CONTROL, INC R 3/22/2010 ADVANCED IMAGING SOLUTIONS INC R 3/22/2010 AFSCME CO 5 MEMBERS HEALTH FUN R 3/22/2010 ALLDATA R 3/22/2010 ANDERSON, KRISTI B. R 3/22/2010 BIFFS, INC. R 3/22/2010 CARQUEST AUTO PARTS R 3/22/2010 CENTERPOINT ENERGY R 3/22/2010 COMMUNITY REC RESOURCES R 3/22/2010 COSTCO MEMBERSHIP R 3/22/2010 CULLIGAN BOTTLED WATER R 3/22/2010 DELEGARD TOOL CO R 3/22/2010 DREW KRIESEL R 3/22/2010 ELK RIVER FORD R 3/22/2010 GAME TIME R 3/22/2010 AMOUNT DISCOUNT I; i( :; CHECK CHECK CHECK NO STATUS AMOUNT 000000 12,685.35 000000 2,197.47 001214 5,250.00 0497 1,420.81 049744 32.00 049745 6,675.42 049747 1.,199.13 049748 68.10 049749 160.65 049750 408.00 049751 1.,500.00 049752 120.29 049753 869.50 049754 223.19 049755 2,499.04 049756 2,280.00 049757 90.00 049758 31.99 049759 184.29 049760 819.00 049761 28,229.94 049762 1,354.49 3/18/2010 _._. - P 14 Ali- Hi_STORY CHECK REPORT VF,NDOR .., Shorec BANK: DA 'E :E�'NGE 3 /0, /20;0 FRU 99/99/' :991 CHECK VENDOR I.D. NAME; STATUS DATE 09395 GOPHER SIGN COMPANY R 3/22/2010 27195 GRAINGER, INC R 3/22/2010 06795 HARMON AUTO GLASS - HOPKINS R 3/22/2010 07900 HAWKINS, INC. R 3/22/2010 10506 HENN CTY INFO TECHNOLOGY DEPT R 3/22/2010 13070 LANDINI, JAMES R 3/22/2010 12900 LK MTKA CONSERVATION DIST R 3/22/2010 21340 LOCAL LINK R 3/22/2010 1 MAACO COLLISION REPAIR &AUTO R 3/22/2010 15176 MENARDS R 3/22/2010 15500 METRO COUNCIL ENVMT(WASTEWATER R 3/22/2010 29319 METRO ECSU R 3/22/2010 16480 MINNESOTA AWWA R 3/22/2010 17144 MN POLLUTION CONTROL AGENCY R 3/22/2010 1 MORSETH, MARY R 3/22/2010 15000 PAETEC R 3/22/2010 26100 QWEST R 3/22/2010 22347 RUMPCA CO INC R 3/22/2010 22950 SHOREWOOD TRUE VALUE R 3/22/2010 23500 SO LK MTKA POLICE DEPT R 3/22/2010 29312 STUDER, TONY R 3/22/2010 29101 SUN NEWSPAPERS R 3/22/2010 AGE. CHECK ('HECK CHECK. AMOUNT DISCOUNT NO ,S'SATUS AMOUNT 049763 325.26 049764 176.67 049765 170.02 049766 70.00 049767 64.00 049768 89.07 049769 7,756.50 049770 131.80 049771 2,205.79 049772 24.32 049773 47,027.65 049774 25.00 049775 350.00 049776 23.00 049777 146.00 049778 527.31. 049779 783.73 049780 48.00 049781 199.29 049783 225.00 049784 240.00 049785 75.08 3/18/2010 .q¢ Pint /P HISTORY C FCL. REPOR`i' TA( E: _ �.rENDOR SE" 0 1 City c, .Sho cvloo'i BANE: I REACO_. R7N?' DATE RANGE: 3/09/2010 "HR.0 -)9/�)9 /99,9 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 17200 SUN PATRIOT NEWSPAPERS R 3/22/2010 049786 39.69 23726 TKDA ENGINEERS ARCHITECTS PLAN R 3/22/2010 049787 23,713.42 25452 TWIN CITY WATER CLINIC R 3/22/2010 049788 100.00 25848 U.S. BANK - CORPORATE TRUST - R 3/22/2010 049789 318.38 29154 UNIQUE PAVING MATERIALS CORP. R. 3/22/2010 049790 1,055.39 83900 WASTE MANAGEMENT -TC WEST R 3/22/2010 049791 437.32 27590 WESTSIDE WHOLESALE TIRE R 3/22/2010 049792 20.22 28451 WSB AND ASSOCIATES R 3/22/2010 049793 3,794.10 19800 XCEL ENERGY R 3/22/2010 049794 213.12 13302 LEAGUE OF MINNESOTA CITIES IN R 3/22/2010 049795 801.00 15885 MIDWEST MAILING SYSTEMS INC R 3/22/2010 049796 500.00 1 CAROUSEL AUDI V 3/22/2010 049797 206.47 1 VOID CHECK 1 VOID CHECK M -CHECK VOID CHECK V 3/22/2010 049797 206.47CR 1 ROB MARTIN R 3/22/2010 049798 206.47 * * T 0 T A L S * * NO CHECK AMOUNT DISCOUNTS TOTAL APPLIED REGULAR CHECKS: 54 145,298.44 0.00 145,298.44 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 2 14,882.82 0.00 14,882.82 EFT: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 VOID DEBITS VOID DISCOUNTS VOID CREDITS VOID CHECKS: 1 206.47 0.00 206.47CR TOTAL ERRORS: 0 VENDOR SET: 01 BANK: 1 TOTAL 57 160,181.26 0.00 160,181.26 BANK: 1 TOTALS: 57 160,181.26 0.00 160,181.26 REPORT TOTALS: 59 160,181.26 0.00 160,181.26 03 -.ri -2010 1_:43 PM C O U N C _ ._ REPORT J�� VEND - MAR _, "1,010 = - F: -E . "lL?, ^i =OR. SORT KEY RAT SCR1 ION L'Liv Ta PAt ENT ._.. MOUid" ADAM'S NEST CON'T'ROL,, INC 3/22/10 1SIT QTR SVC General Fund Munic1pa) Bui dsngs 68.10 TOTALt 68.10 ADVANCED IMAGING SOLUTIONS INC 3/22/10 SVC 02/06/10 - 03/06/10 General Fund Municipal Buildings 160 .65_ TOTAL: 160.65 AFSCME CO 5 MEMBERS HEALTH FUND 3/22/10 APR UNION DENTAL PREM General Fund Unallocated Expenses 408. TOTAL: 408.00 ALLDATA 3/22/10 AUTO /TRUCK TECH_ SVC REPAIR General Fund Public Works 1,500.00 TOTAL: 1,500.00 ANDERSON, KRISTI B. 3/22/10 SSCC -SOUND SISTER & GIRL 9 Southshore Communi Senior Community Conte 120.29 TOTAL: 120.29 BIFFS, INC. 3/22/10 MAR RENTAL General Fund Parks & Recreation 869.50 TOTAL: 869.50 CARQUEST AUTO PARTS 3/22/10 LAMP BACK General Fund Public Works 7.38 3/22/10 V BELTS General Fund Public Works 67.62 3/22/10 FILTERS General Fund Public Works 96.67 3/22/10 FILTERS General Fund Public Works 51.52 TOTAL: 223.19 CENTERPOINT ENERGY 3/22/10 GAS 01/18 -02/18 General Fund Municipal Buildings 354.74 3/22/10 GAS 01/18 -02/18 General Fund Public Works 1,347.86 3/22/10 GAS 01/18 -02/18 General Fund Parks & Recreation 430.65 3/22/10 GAS 01/18 -02/18 Water Utility Water 171.04 3/22/10 GAS 01/18 -02/18 Water Utility Water 194.7 TOTAL: 2,499.04 COMMUNITY REC RESOURCES 3/22/10 PARK SVC 03/1 -03/12 General Fund Parks & Recreation 1,980.00 3/22/10 SSCC ASSISTANT - 03/1 -03/1 Southshore Communi Senior Community Cents 300.00 TOTAL: 2,280.00 COSTCO MEMBERSHIP 3/22/10 FINANCE MEMBERSHIP RENEWAL General Fund Finance 45.00 3/22/10 PLANNING MEMBERSHIP RENEWA General Fund Planning 45.00 TOTAL: 90.00 CULLIGAN BOTTLED WATER 3/22/10 DRINKING WATER SVC General Fund Municipal Buildings 31.99 TOTAL: 31.99 DELEGARD TOOL CO 3/22/10 NEEDLE SCALER TOOL Water Utility Water 159.91 3/22/10 NEEDLE PARTS Water Utility Water 24.38 TOTAL: 184.29 DREW KRIESEL 3/22/10 SSCC - FEB RENTAL Southshore Communi Senior Community Cente 287.00 3/22/10 SSCC- FEB CLEANING SVC Southshore Communi Senior Community Cents 532.00 TOTAL: 819.00 EFTPS - FEDERAL W/H 3/16/10 FEDERAL W/H General Fund NON- DEPARTMENTAL 4,673.93 3/16/10 FICA W/H General Fund NON- DEPARTMENTAL 3,246.44 3/16/10 MEDICARE W/H General Fund NON- DEPARTMENTAL 759.27 3/16/10 FICA W/H General Fund Council 80.60 3/16/10 MEDICARE W/H General Fund Council 18.87 3/16/10 FICA W/H General Fund Administration 283.71 '.3- _ri - <0 ').. P!'f` r.0 U i�7 C L J., ht.pO�:i �' 3� i -NL „- .r �.R ?.2 " %� -0 PAG, F;: 2 V ENDOR SORT KEY DT' lE E SORI -'I'T O'N FDND .... E T �1_Rt M LD.' "' ...... A',4CTR7'T 3/ MEDICARE W/H General fund Admi n fi sr rat on 66.36- 3/16/_ FICA W/H General Fund General Government 343.89 3/16/10 MEDICARE W/H General Fund General Government 80.42 3/16/10 FICA W/H General Fund Elections 4.48 3/16/10 MEDICARE W/H General Fund Elections 1.04 3/16/10 FICA W/H General Fund Finance 335.72 3/16/10 MEDICARE W/H General Fund Finance 78.52 3/16/10 FICA W/H General Fund Planning 281.43 3/16/10 MEDICARE W/H General Fund Planning 65.81 3/16/10 FICA W/H General Fund Protective Inspections 197.98 3/16/10 MEDICARE W/H General Fund Protective Inspections 46.30 3/16/10 FICA W/H General Fund City Engineer 184.58 3/16/10 MEDICARE W/H General Fund City Engineer 43.16 3/16/10 FICA W/H General Fund Public Works 438.49 3/16/10 MEDICARE W/H General Fund Public Works 102.57 3/16/10 FICA W/H General Fund Streets & Roadways 321.12 3/16/10 MEDICARE W/H General Fund Streets & Roadways 75.10 3/16/10 FICA W/H General Fund Tree Maintenance 55.54 3/16/10 MEDICARE W/H General Fund Tree Maintenance 12.99 3/16/10 FICA W/H General Fund Parks & Recreation 326.46 3/16/10 MEDICARE W/H General Fund Parks & Recreation 76.35 3/16/10 FICA W/H Southshore Communi Senior Community Cente 69.48 3/16/10 MEDICARE W/H Southshore Communi Senior Community Cente 16.25 3/16/10 FICA W/H Water Utility Water 141.00 3/16/10 MEDICARE W/H Water Utility Water 32.98 3/16/10 FICA W/H Sanitary Sewer Uti Sewer 53.97 3/16/10 MEDICARE W/H Sanitary Sewer Uti Sewer 12.61 3/16/10 FICA W/H Recycling Utility Recycling 14.69 3/16/10 MEDICARE W/H Recycling Utility Recycling 3.44 3/16/10 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 113.30 3/16/10 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 26.50 TOTAL: 12,685.35 GAME TIME 3/22/10 SLIDE FOR SILVERWOOD PARK Park Capital Impro Park Capital Improveme 1 TOTAL: 1,354.49 GOPHER SIGN COMPANY 3/22/10 TENNIS CORT RULES SIGNS General Fund Public Works _ 325.26 TOTAL: 325.26 GRAINGER, INC 3/22/10 WATER TREATMENT PLANT Water Utility Water 176.67 TOTAL: 176.67 HARMON AUTO GLASS - HOPKINS 3/22/10 REPLAC HOPPER WINDOW SWEPP General Fund Public Works 170.02 TOTAL: 170.02 HAWKINS, INC. 3/22/10 CHLORINE Water Utility Water _ 70.00 TOTAL: 70.00 HENN CTY INFO TECHNOLOGY DEPT 3/22/10 FEB 80OMHZ RADIO General Fund Public Works 64.00 TOTAL: 64.00 ICMA RETIREMENT TRUST - 302131 -457 3/16/10 P/R DEDUCTS - DEFERRED COM General Fund NON- DEPARTMENTAL 1,075.00 3/16/10 P/R DEDUCTS - DEFERRED COM General Fund NON- DEPARTMENTAL 345.81 TOTAL: 1,420.81 LANDINI, JAMES 3/22/10 MAR WELLNESS General Fund City Engineer 40.0000 )3 '_?i -2010 01 4.3 pM J -. " ?: REPORT By VENDOR - EAR 22, 2010 VENDOR SORT KEY D- 1 I2 DES CR, i !"I" ON F0.11D DEPAR MEN T t MOUNT 3/22/10 GPs General :Fund City Engineer x_6.07 3/22/10 MILEAGE General Fund City Engineer 3. 00 TOTAL: 89.07 LEAGUE OF MINNESOTA CITIES INS TRUST 3/22/10 WORK COMP AUDIT FRED General Fund Municipal Buildings _ 801.00 TOTAL: 801.00 LK MTKA CONSERVATION DIST 3/22/10 1ST SIR LEVY General Fund Council 7,756.50 TOTAL: 7,756.50 LOCAL LINK 3/22/10 APR WEBLINK SVC General Fund Municipal Buildings _ 131.80 TOTAL: 131.80 MENARDS 3/22/10 LUMBER General Fund Public Works 12.26 3/22/10 LUMBER General Fund Public Works _ 12.06 TOTAL: 24.32 METRO COUNCIL ENVMT(WASTEWATER) 3/22/10 APR WASTEWATER SVC Sanitary Sewer Uti Sewer 47,027.65 TOTAL: 47,027.65 METRO ECSU 3/22/10 COOPERATIVE PURCHASING -PAR General Fund Parks & Recreation 25.00 TOTAL: 25.00 MIDWEST MAILING SYSTEMS INC 3/22/10 APR NEWSLETTER POSTAGE General Fund General Government 500.00 TOTAL: 500.00 MINNESOTA AWWA 3/22/10 WA SYS- BACKES B. & BROWN Water Utility Water _ 350.00 TOTAL: 350.00 MISC. VENDOR ELK RIVER FORD 3/22/10 ELK RIVER FORD: F350 PICKU Equipment Replacem Equipment Replacement 28,229.94 MAACO COLLISION REPAIR 3/22/10 MAACO COLLISION REPAIR &AUT Equipment Replacem Equipment Replacement 2,205.79 MORSETH, MARY 3/22/10 EVENT 02/21/10 CANCELED Southshore Communi Senior Community Cente 146.00 ROB MARTIN 3/22/10 POTHOLE DAMGE VEHICLE REF General Fund Streets & Roadways 206.47 TOTAL: 30,788.20 MN DEPT OF REVENUE 3/16/10 STATE W/H General Fund NON - DEPARTMENTAL 2,197.47 TOTAL: 2,197.47 MINN NCPERS GROUP LIFE INS 3/16/10 MONTHLY- ELECT LIFE INS General Fund NON- DEPARTMENTAL _ 32.00 TOTAL: 32.00 MN POLLUTION CONTROL AGENCY 3/22/10 WASTE WA LIC - BRUCE STARK Sanitary Sewer Uti Sewer _ 23.00 TOTAL: 23.00 PAETEC 3/22/10 SVC 01/26 -02/25 General Fund Municipal Buildings 135.86 3/22/10 SVC 01/26 -02/25 General Fund Public Works 46.90 3/22/10 SVC 01/26 -02/25 General Fund Parks & Recreation 145.60 3/22/10 SVC 01/26 -02/25 Water Utility Water 98.70 3/22/10 SVC 01/26 -02/25 Water Utility Water 100.25 TOTAL: 527.31 PERA 3/16/10 P/R DEDUCTS -PERA General Fund NON- DEPARTMENTAL 3,080.97 3/16/10 P/R DEDUCTS -PERA General Fund Administration 328.59 3/16/10 P/R DEDUCTS -PERA General Fund General Government 384.91 3/16/10 P/R DEDUCTS -PERA General Fund Elections 5.10 3/16/10 P/R DEDUCTS -PERA General Fund Finance 379.38 01 1E -2010 01. 49 pin, n ,; N C I REPOR BV VENDOR .. MAR 22, 2 010 PAGE: -. J i3N.JO2 SORT KEY DA`PE ii -,S <:R 1; TSGiv I'Ub7D DE=' "'M E U7T ?MOUii1T 3/16/10 P/R DEDUCTS -PERA General Fund Planning 357.90 3/16/10 P/R DEDUCTS -PERA General Fund Protective Inspections 257.52 3/16/10 P/R DEDUCTS -PERA General Fund City Engineer 209.09 3/16/10 P/R DEDUCTS -PERA General Fund Public Works 512.60 3/16/10 P/R DEDUCTS -PERA General Fund Streets & Roadways 365.85 3/16/10 P/R DEDUCTS -PERA General Fund Tree Maintenance 72.40 3/16/10 P/R DEDUCTS -PERA General Fund Parks & Recreation 269.21 3/16/10 P/R DEDUCTS -PERA Southshore Communi Senior Community Cents 78.45 3/16/10 a/R DEDUCTS -PERA Water Utility Water 164.97 3/16/10 P/R DEDUCTS -PERA Sanitary Sewer Uti Sewer 62.54 3/16/10 P/R DEDUCTS -PERA Recycling Utility Recycling 16.59 3/16/10 P/R DEDUCTS -PERA Stormwater Managem STORMWATER MANAGEMENT 129.35_ TOTAL: 6,675.42 QWEST 3/22/10 FEB 25 -MAR 24 General Fund Municipal Buildings 111.91 3/22/10 MAR SVC Water Utility Water 315.23 3/22/10 MAR SVC Water Utility Water 236.43 3/22/10 FEB 25 -MAR 24 Water Utility Water 60.08 3/22/10 FEB 25 -MAR 24 Water Utility Water 60.08 TOTAL: 783.73 RUMPCA CO INC 3/22/10 BRUSH General Fund Tree Maintenance 48.00 TOTAL: 48.00 SHOREWOOD TRUE VALUE 3/22/10 HARDWARE General Fund Public Works 3..31 3/22/10 HARDWARE General Fund Public Works 52.13 3/22/10 C. BENDER General Fund Public Works 30.97 3/22/10 PARTS General Fund Public Works 30.67 3/22/10 PARTS General Fund Public Works 19.22 3/22/10 FUEL OIL SPRAYER General Fund Streets & Roadways 53.41 3/22/10 CREDIT Water Utility Water 3.20- 3/22/10 CONDUIT SE WELL Water Utility Water 12. 78 TOTAL: 199.29 SO LK MTKA POLICE DEPT 3/22/10 JUL HENN CTY PROCESSING FE General Fund Police Protection 225.00 TOTAL: 225.00 STUDER, TONY 3/22/10 SSCC - FEB SNOW SHOVELING Southshore Communi Senior Community Cents _ -. 240 .00 TOTAL: 240.00 SUN NEWSPAPERS 3/22/10 SWPPP 03/04 General Fund General Government 32.18 3/22/10 ORD NO. 464 -03/04 General Fund General Government 42. 90 TOTAL: 75.08 SUN PATRIOT NEWSPAPERS 3/22/10 ORD NO. 464 - 03/06 General Fund General Government 39. 69 TOTAL: 39.69 TKDA ENGINEERS ARCHITECTS PLANNERS 3/22/10 FEB NELSINE & MEADOWVIEW Street Capital Imp Street Capt Improvemen 23 TOTAL: 23,713.42 TWIN CITY WATER CLINIC 3/22/10 AUG BACTERIA ANALYSIS Water Utility Water 1.00. TOTAL: 100.00 U.S. BANK - CORPORATE TRUST - TFM 3/22/10 EDA- PUBLIC SAFETY FIRE 200 2007 EDA Ref Debt EDA Ref Debt Service 1,750,00 3/22/10 EDA - PUBLIC SAFETY POLICE20 2007 EDA Ref Debt EDA Ref Debt Service 1,750.00 3/22/10 EDA - PUBLIC SAF'EIY NIKE 200 2007 EDA Ref Debt EDA Ref Debt Service 1,750.00 C) ii N C -_ L REPORT nO VENLO: - MFR 22, 2010 I -'. vE: 7- ;NDC)Tt SORT 'E` -' 'SATE r�;S C_t.. PITON FLDI7; O :PAR i iFr7•r i_tr,ULN 3/2.2/10 -996A WATER BONDS FISCAL F WaCer Uti_l,.ty Water 3i8 iH TOTAL: UNIQUE', PAVING MATERIALS CORP. 3/22/10 COLD MIX PATCHING General Fund Streets D Roadways 1,055.39 'DOTAL: 1,055.39 WASTE MANAGEMENT -TC F7ES7' 3/22/10 MAR SVC General Fund Public Works 299.60 3/22/10 SSCC -MAR SVC Southshore Communi Senior Community Cents _ 137.72 TOTAL: 437.32 WELLS FARGO HEALTH BENEFIT SVCS 3/16/10 P/R DEDUCTS -HSA General Fund NON- DEPARTMENTAL 1,103.13 3/16/10 P/R DEDUCTS -HSA General Fund General Government 96.00 TOTAL: 1,199.13 WESTSIDE WHOLESALE TIRE 3/22/10 TIRE PART General Fund Public Works _ 20.22 TOTAL: 20.22 WSB AND ASSOCIATES 3/22/10 JAN GIS HELP General Fund City Engineer 52.50 3/22/10 JAN WATERSHED DISTRICT COM General Fund City Engineer 401.00 3/22/10 JAN SMITHTOWN LN REHAB Street Capital Imp Street Capt Improvemen 1,584.00 3/22/10 JAN HARDING LN /AVE REHAB Street Capital Imp Street Capt Improvemen 1,756.60 TOTAL: 3,794.10 XCEL ENERGY 3/22/10 5700 CTY RD 19 General Fund Traffic Control /Str Li 37.81 3/22/10 5700 CTY RD 19 UNIT LIGHTS General Fund Traffic Control /Str Li 175.31 TOTAL: 213.12 —PAYROLL EXPENSES 3/15/2010 - 99/99/9999 General Fund Council 1,300.00 General Fund Administration 4,694.22 General Fund General Government 5,559.39 General Fund Elections 72.76 General Fund Finance 5,419.70 General Fund Planning 5,112.73 General Fund Protective Inspections 3,678.98 General Fund City Engineer 2,986.99 General Fund Public Works 7,322.72 General Fund Streets & Roadways 5,226.56 General Fund Tree Maintenance 1,034.37 General Fund Parks & Recreation 5,620.26 Southshore Communi Senior Community Cente 1,120.80 Water Utility Water 2,356.69 Sanitary Sewer Uti Sewer 893.42 Recycling Utility Recycling 236.93 Stormwater Managem STORMWATER MANAGEMENT 1,848.04 TOTAL: 54,484.56 j13 18 2010 0 1 :4 ? E (2 0 U N C -1 L -REPORT H" VT MAR 22, "2.07..0 VENDOR SORT KEY KATE DESCRIPTION - DEPARTMENT_ AMOUN'T FUND) TOTALS ------- 101 General Fund 91,920.4-4 307 2007 EDA Ref Debt Service 5,250.00 402 Park Capital improvements 1,354.49 403 Equipment Replacement 30,435.73 404 Street Capital Improvemen 27,054.02 490 Southshore Community Ctr. 3,047.99 601 Water Utility 5,141.12 611 Sanitary Sewer Utility 48,073.19 621 Recycling Utility 271.65 631 Stormwater ManagementUtil 2,117.19 GRAND TOTAL: 214,665.82 ------------------------ TOTAL PAGES: 6 f+3 -7..8 -2010 0..43 PM )EPA Z i MENT NON - DEPARTMENTAL, Council Administration C U J t7 nEFO 'T R/ i) - ,PAR MENT MAR 22, 2J:_0 P:)GE _1 3/16/10 FUND VENDOR JAMS DATE DESCR 1 1 P"i'_I ONT '1,'3GliN`i 1ST QTR LEVY Gene Fund EFTPS ... FEDERAL W/H 3/16/ =..0 FEDERAL WILT 4,673.93 1,300.00 3/16/10 FICA WIN 3,246.44 3/16/10 3/16/10 MEDICARE W/H 759.27 3/16/10 PERA 3/16/10 P/R DEDUCTS -PERA 3,080.97 P/R DEDUCTS -PERA ICMA RETIREMENT TRUST - 302131 -457 3/16/10 P/R DEDUCTS - DEFERRED COM 1,075.00 4,694.22 3/16/10 P/R DEDUCTS- DEFERRED CON 345.81 MN DEPT OF REVENUE 3/16/10 STATE W/H 2,197.47 3/16/10 MINN NCPERS GROUP LIFE INS 3/16/10 MONTHLY - ELECT LIFE INS 32.00 P/R DEDUCTS -PERA WELLS FARGO HEALTH BENEFIT SVCS 3/16/10 P/R DEDUCTS -HSA 1,103.13 500.00 3/22/10 TOTAL: 16,514.02 General Fund EFTPS - FEDERAL W/H LK MTKA CONSERVATION DIST * *PAYROLL EXPENSES General Fund General Government General Fund Elections Finance Planning General Fund General Fund General Fund EFTPS - FEDERAL W/H PERA * *PAYROLL EXPENSES EFTPS - FEDERAL W/H PERA MIDWEST MAILING SYSTEMS INC SUN PATRIOT NEWSPAPERS WELLS FARGO HEALTH BENEFIT SVCS SUN NEWSPAPERS * *PAYROLL EXPENSES EFTPS - FEDERAL W/H PERA * *PAYROLL EXPENSES EFTPS - FEDERAL W/H PERA COSTCO MEMBERSHIP * *PAYROLL EXPENSES EFTPS - FEDERAL W/H PERA COSTCO MEMBERSHIP 3/16/10 FICA W/H 80.60 3/16/10 MEDICARE W/H 18.87 3/22/10 1ST QTR LEVY 7,756.50 3/15/2010 - 99/99/9999 1,300.00 TOTAL: 9,155.97 3/16/10 FICA W/H 283.71 3/16/10 MEDICARE W/H 66.36 3/16/10 P/R DEDUCTS -PERA 328.59 3/15/2010 - 99/99/9999 4,694.22 TOTAL: 5,372.88 3/16/10 FICA W/H 343.89 3/16/10 MEDICARE W/H 80.42 3/16/10 P/R DEDUCTS -PERA 384.91 3/22/10 APR NEWSLETTER POSTAGE 500.00 3/22/10 ORD NO. 464 - 03/06 39.69 3/16/10 P/R DEDUCTS -HSA 96.00 3/22/10 SWPPP 03/04 32.18 3/22/10 ORD NO. 464 -03/04 42.90 3/15/2010 - 99/99/9999 5,559.39 TOTAL: 7,079.38 3/16/10 FICA W/H 4.48 3/16/10 MEDICARE W/H 1.04 3/16/10 P/R DEDUCTS -PERA 5.10 3/15/2010 - 99/99/9999 72.76 TOTAL: 83.38 3/16/10 FICA W/H 335.72 3/16/10 MEDICARE W/H 78.52 3/16/10 P/R DEDUCTS -PERA 379.38 3/22/10 FINANCE MEMBERSHIP RENEWAL 45.00 3/15/2010 - 99/99/9999 5,41.9.70 TOTAL: 6,258.32 3/16/10 FICA W/H 281.43 3/16/10 MEDICARE W/H 65.81 3/16/10 P/R DEDUCTS -PERA 357.90 3/22/10 PLANNING MEMBERSHIP RENEWA 45.00 O, 1.i -20.0 Cl:q I'M C C ',7 7,, C I 7,_ REDORi" BY DEPAPTM7NT - MAR 22, 2010 - ?AGE 2 DEP . 2 FUND VENDOR NPIME, DA-7 D R PT ION P;MC;JOi' -PAYROLL EXPENSES 3/1 - 99/99/9999 5,112.73 TOTAL: 5,862.87 Municipal Dui - ldings General. Fund ADAM'S PEST CONTROL, INC 3/22/10 1ST QTR SVC 68.10 CULLIGAN BOTTLED WATER 3/22/10 DRINKING WATER SVC 31.99 ADVANCED IMAGING SOLUTIONS INC 3/22/10 SVC 02/06/10- 03/06/10 160.65 LEAGUE OF MINNESOTA CITIES INS TRUST 3/22/10 WORK COMP AUDIT PREM 801.00 PAETEC 3/22/10 SVC 01/26 -02/25 135.86 CENTERPOINT ENERGY 3/22/10 GAS 01/18 -02/18 354.74 LOCAL LINK 3/22/10 APR WEBLINK SVC 131.80 QWEST 3/22/10 FEB 25 -MAR 24 111.91 TOTAL: 1,796.05 Police Protection General Fund SO LK MTKA POLICE DEPT 3/22/10 JUL HENN CTY PROCESSING FE 225.0 TOTAL: 225.00 Protective Inspections General Fund EFTPS - FEDERAL W/H 3/16/10 FICA W/H 197.98 3/16/10 MEDICARE W/H 46.30 PERA 3/16/10 P/R DEDUCTS -PERA 257.52 -PAYROLL EXPENSES 3/15/2010 - 99/99/9999 3,678.98 TOTAL: 4,180.78 City Engineer General Fund EFTPS - FEDERAL W/H 3/16/10 FICA W/H 184.58 3/16/10 MEDICARE W/H 43.16 PERA 3/16/10 P/R DEDUCTS -PERA 209.09 LANDINI, JAMES 3/22/10 MAR WELLNESS 40.00 3/22/10 GPS 46.07 3/22/10 MILEAGE 3.00 WSB AND ASSOCIATES 3/22/10 JAN GIS HELP 52.50 3/22/10 JAN WATERSHED DISTRICT COM 401.00 -PAYROLL EXPENSES 3/15/2010 - 99/99/9999 2,986.99 TOTAL: 3,966.39 Public Works General Fund EFTPS - FEDERAL W/H 3/16/10 FICA W/H 438.49 3/16/10 MEDICARE W/H 102.57 PERA 3/16/10 P/R DEDUCTS -PERA 512.60 ALLDATA 3/22/10 AUTO /TRUCK TECH SVC REPAIR 1,500.00 CARQUEST AUTO PARTS 3/22/10 LAMP BACK 7.38 3/22/10 V BELTS 67.62 3/22/10 FILTERS 96.67 3/22/10 FILTERS 51.52 HARMON AUTO GLASS - HOPKINS 3/22/10 REPLAC HOPPER WINDOW SWEPP 170.02 GOPHER SIGN COMPANY 3/22/10 TENNIS CORT RULES SIGNS 325.26 HENN CTY INFO TECHNOLOGY DEPT 3/22/10 FEB 800MHZ RADIO 64.00 PAETEC 3/22/10 SVC 01/26 -02/25 46.90 MENARDS 3/22/10 LUMBER 12,26 3/22/10 LUMBER 12.06 CENTERPOINT ENERGY 3/22/10 GAS 01/18 -02/18 1,347.86 SHOREWOOD TRUE VALUE 3/22/10 HARDWARE 3.31 3/22/10 HARDWARE 52.13 3/22/10 C. BENDER 30.97 3/22/10 PARTS 30,67 3/22/10 PARTS 19.22 WESTSIDE WHOLESALE TIRE 3/22/10 TIRE PART 20.22 WASTE MANAGEMENT -TC WEST 3/22/10 MAR SVC 299 .60 0 8 2 0 10 •') 1 3 ,A C 0 U N C I E P 0 R f D v )E P Y TR T ME N`.' MAR 22, 2010 ?A- 3 D F', 1 A" Z 7 1 M -,,'! q - FUND VETTD(',j NAME D7-TE 1) TP] S CTR T 71 T TON AMOUN'! "PAY EXPENSES 311 99/99/9999 7, 322 .72__ TOTAL: 12, Streets & Roadways General Fund EFTPS - FEDERAL W/H 3/16/10 FICA W/H 321.12 3/16/10 MEDICARE W/H 75.10 PERA 3/16/10 P/R DEDUCTS -PERA 365.85 MISC. VENDOR ROD MARTIN 3/22/10 POTHOLE DANGE VEHICLE REP 206.47 SHOREWOOD TRUE VALUE 3/22/10 FUEL OIL SPRAYER 53.41 UNIQUE PAVING MATERIALS CORP. 3/22/10 COLD MIX PATCHING 1,055.39 —PAYROLL EXPENSES 3/15/2010 - 99/99/9999 5,226.56 TOTAL: 7,303.90 Traffic Control/Str Li General Fund XCEL ENERGY 3/22/10 5700 CTY RD 19 37.81 3/22/10 5700 CTY RD 19 UNIT LIGHTS 175.31 TOTAL: 213.12 Tree Maintenance General Fund EFTPS - FEDERAL W/H 3/16/10 FICA W/H 55.54 3/16/10 MEDICARE W/H 12.99 PERA 3/16/10 P/R DEDUCTS-PERA 72.40 RUMPCA CO INC 3/22/10 BRUSH 48.00 PAYROLL EXPENSES 3/15/2010 - 99/99/9999 1,034.37 TOTAL: 1,223.30 Parks & Recreation General Fund EFTPS - FEDERAL W/H 3/16/10 FICA W/H 326.46 3/16/10 MEDICARE W/H 76.35 PERA 3/16/10 P/R DEDUCTS-PERA 269.21 BIFFS, INC. 3/22/10 MAR RENTAL 869.50 COMMUNITY REG RESOURCES 3/22/10 PARK SVC 03/1-03/12 1,980.00 PAETEC 3/22/10 SVC 01/26-02/25 145.60 CENTERPOINT ENERGY 3/22/10 GAS 01/18-02/18 430.65 METRO ECSU 3/22/10 COOPERATIVE PURCHASING-PAR 25.00 PAYROLL EXPENSES 3/15/2010 - 99/99/9999 5,620.26 TOTAL: 9,743.03 Unallocated Expenses General Fund AFSCME CO 5 MEMBERS HEALTH FUND 3/22/10 APR UNION DENTAL PREM 408.00 TOTAL: 408.00 EDA Ref Debt Service 2007 EDA Ref Debt U.S. BANK - CORPORATE TRUST - TFM 3/22/10 EDA-PUBLIC SAFETY FIRE 200 1,750.00 3/22/10 EDA-PUBLIC SAFETY POLICE20 1,750.00 3/22/10 EDA-PUBLIC SAFETY FIRE 200 1,750.00 TOTAL: 5,250.00 Park Capital Improveme Park Capital Impro GAME TIME 3/22/10 SLIDE FOR SILVERWOOD PARK 1,354.49 TOTAL: 1,354.49 Equipment Replacement Equipment Replacem MISC. VENDOR ELK RIVER FORD 3/22/10 ELK RIVER FORD: F350 PICKU 28,229.94 MAACO COLLISION REPAIR 3/22/10 MAACO COLLISION REPAIR&AUT 2,205.79 TOTAL: 30,435.73 Street Capt Improvemen Street Capital Imp TKDA ENGINEERS ARCHITECTS PLANNERS 3/22/10 FEB NELSINE & MEADOWVIEW 23,713.42 WSB AND ASSOCIATES 3/22/10 JAN SMITHTOWN LN REHAB 1,584.00 3/22/10 JAN HARDING LN/AVE REHAB 1,756.60__ TOTAL: 27,054.02 Senior Community Cents Southshore Communi EFTPS - FEDERAL W/H 3/16/10 FICA W/H 69.48 3/16/10 MEDICARE W/H 16.2, 0310 01 43 PM C J N C T L REPORT B" DEPAR M2 °N`I` - MAR 22, 2010 DEPT- 2 MPNT FUND VENDOR NI-`ME D "1S DESC. t 7 1 "F I ON AMOUNT PERA 3f 16/10 .P /R DEDUCTS PERA '78.45 ANDERSON, KRISTI B. 3/22/10 SSCC -SOUND SISTER & GIRL 9 _20.29 COMMUNITY REC RESOURCES 3/22/10 SSCC ASSIST -ANT - 03/1 -03/7. 300.00 MISC. VENDOR MORSETH, : "VARY 3/22/10 EVENT 02/21/10 CANCELED 146.00 DREW KRIESEL 3/22/10 SSCC - FEB RENTAL 287.00 3/22/10 SSCC- FEB CLEANING SVC 532.00 STUDER, TONY 3/22/10 SSCC - FEB SNOW SHOVELING 240.00 WASTE MANAGEMENT -TC WEST 3/22/10 SSCC -MAR SVC 137.72 * *PAYROLL EXPENSES 3/15/2010 - 99/99/9999 1,120.80 TOTAL: 3,047.99 Water Water Utility EFTPS - FEDERAL W/H 3/16/10 FICA W/H 141.00 3/16/10 MEDICARE W/H 32.98 PERA 3/16/10 P/R DEDUCTS -PERA 164.97 DELEGARD TOOL CO 3/22/10 NEEDLE SCALER TOOL 159.91 3/22/10 NEEDLE PARTS 24.38 HAWKINS, INC. 3/22/10 CHLORINE 70.00 PAETEC 3/22/10 SVC 01/26 -02/25 98.70 3/22/10 SVC 01/26 -02/25 100.25 MINNESOTA AWWA 3/22/10 WA SYS- BACKES B. & BROWN 350.00 CENTERPOINT ENERGY 3/22/10 GAS 01/18 -02/18 171.04 3/22/10 GAS 01/18 -02/18 194.75 SHOREWOOD TRUE VALUE 3/22/10 CREDIT 3.20- 3/22/10 CONDUIT SE WELL 12.78 TWIN CITY WATER CLINIC 3/22/10 AUG BACTERIA ANALYSIS 100.00 U.S. BANK - CORPORATE TRUST - TFM 3/22/10 1996A WATER BONDS- FISCAL F 318.38 QWEST 3/22/10 MAR SVC 315.23 3/22/10 MAR SVC 236.43 3/22/10 FEB 25 -MAR 24 60.08 3/22/10 FEB 25 -MAR 24 60.08 GRAINGER, INC 3/22/10 WATER TREATMENT PLANT 176.67 * *PAYROLL EXPENSES 3/15/2010 - 99/99/9999 2,356.69 TOTAL: 5,141.12 Sewer Sanitary Sewer Uti EFTPS - FEDERAL W/H 3/16/10 FICA W/H 53.97 3/16/10 MEDICARE W/H 12.61 PERA 3/16/10 P/R DEDUCTS -PERA 62.54 METRO COUNCIL ENVMT(WASTEWATER) 3/22/10 APR WASTEWATER SVC 47,027.65 MN POLLUTION CONTROL AGENCY 3/22/10 WASTE WA LIC - BRUCE STARK 23.00 * *PAYROLL EXPENSES 3/15/2010 - 99/99/9999 893.42 TOTAL: 48,073.19 Recycling Recycling Utility EFTPS - FEDERAL W/H 3/16/10 FICA W/H 14.69 3/16/10 MEDICARE W/H 3.44 PERA 3/16/10 P/R DEDUCTS -PERA 16.59 * *PAYROLL EXPENSES 3/15/2010 - 99/99/9999 236.93 TOTAL: 271.65 STORMWATER MANAGEMENT Stormwater Managem EFTPS - FEDERAL W/H 3/16/10 FICA W/H 113.30 3/16/10 MEDICARE W/H 26.50 PERA 3/16/10 P/R DEDUCTS -PERA 129.35 03 18 2010 01-43 PM 0 j N T?EPOI?T 3V DE RM EN— 01 PAT MTR 22, 20 r - , nAME ;-: �^IIAYROLL EXPENSES GRAND TOTAL: 214,665.82 -------------------------------- E�CRIPT-for I I MOUn7- 3/15/2010 99/99/9999 1 ,848-04 TOTAL: 2,117.19 TOTAL PAGES: 5 FUND TOTALS _______________° 101 General Fund 91,920-44 307 2007 EDA Ref Debt Service 5,250.00 402 Park Capital improvements 1,354.49 403 Equipment Replacement 30,435.73 404 Street Capital Improvemen 27,054.02 490 Southshore Community C=. 3,047.99 601 Water Utility 5,141.12 611 Sanitary Sewer Utility 48,073.19 621 Recycling Utility 271.65 631 Stormwater ManagementUtil 2,117.19 GRAND TOTAL: 214,665.82 -------------------------------- E�CRIPT-for I I MOUn7- 3/15/2010 99/99/9999 1 ,848-04 TOTAL: 2,117.19 TOTAL PAGES: 5 � ��lK A �� I L L , I �� /[»�� .� N . �|n� �� RM Action The City began negotiations with the Union utthe end of2OO9ooa new two year agreement. The negotiations wrapped up in early February with a tentative agreement between the parties. Staff met with the Union one last time inearly March io ensure all understood the changes in the agreement. The Union voted on March 9, 2010 and approved the agreement. The agreement is now before the Council for similar action. The general terms and conditions employment remain generally the sarne. The agreement as presented and approved by the Union provides a wage freeze for 2010 and a 2% adjustment ill 2011. The contribution toward benefits increases to $825 per month from $777 in 2010 and increases to $850 in 2011. As part of this program, an employee who chooses to select the lower cost Health Savings Plan option retains the savings up to the $2,500 single deductable. The City retains any savings over that amount. Sick and other leaves were changed to language found in the Policy Manual for consistency with the non- union staff. Options l. Approve the agreement as %. Reject the agreement and acud book for further on; Recommendation Staff rccoonnondo the Council approve the agreement aa presented. Council Action: AGREEMEN]" CITY OF SHOREWOOD, MINNESOTA Ems LOCAL 224, COUNC I L 5 OF THE AMERICAN FEDERATION OF STATE COUNTY AND MUNICIPAL EMPLOYEE S AFL-CIO JAN UARY 1, 2111 0 — DECE ER 31, 2 011 TABLE OF CONTENTS Article 1 Purpose and Intent 4 Article 2 Recognition 4 Article 3 Definitions 4 Article 4 Union Security 5 Article 5 Employer Security 5 Article 6 Employer Authority 6 Article 7 Non - discrimination 6 Article 8 Grievance Procedure 6 Article 9 Seniority 8 Article 10 Probationary Period 9 Article 11 Job Posting 9 Article 12 Lay-off and Recall 10 Article 13 Work Schedules 10 Article 14 Savings Clause 10 Article 15 Discipline 10 Article 16 Right of Subcontract 11 Article 17 Sick Leave 11 Article 18 Severance Pay 12 Article 19 Funeral Leave 13 Article 20 Insurance 13 Article 21 Vacation 14 Article 22 Holidays 15 Page 12 Article 23 Leaves 16 Article 24 Uniforms 16 Article 25 Overtime Pay 16 Article 26 Premium Pay 17 Article 27 Call Backs 17 Article 28 Waiver 18 Article 29 Duration and Effective Date 19 Appendix A Wage Schedule 20 Seniority Roster 21 Page 13 This Agreement is entered into by and between the City of Shorewood, Minnesota, a municipal corporation, hereinafter referred to as the EMPLOYER, and Local 224, Council 5 of the American Federation of State, County and Municipal Employees, AFL -CIO, hereinafter referred to as the UNION. It is the purpose of this Agreement to establish certain wages, hours, and conditions of employment, and to establish procedures for the resolution of disputes concerning the interpretation or application of the Agreement. The Employer and the Union continue their dedication to the highest quality of public service. Both parties recognize this Agreement as a pledge of this dedication. < 1111 LE 2 - -- 1 '.( f�� ) f`ttf: The Employer recognizes the Union as the exclusive representative under Minnesota Statutes, 179A.03, Subdivision 8, as may be amended from time to time, for all employees of the Public Works department of the City of Shorewood whose service exceeds the lesser of fourteen (14) hours a week or thirty -five percent (35 %) of the normal work week and more than sixty -seven (67) days a year, excluding supervisory and confidential employees. Section 1: UNION: Local 224, Council 5 of the American Federation of State, County and Municipal Employees (AFSCME), AFL -CIO. Section 2: EMPLOYER: the City of Shorewood. Section 3: UNION MEMBER: a member of Local 224, Council 5 of the American Federation of State, County and Municipal Employees (AFSCME), AFL -CIO. Section 4: EMPLOYEE: a member of the exclusively recognized bargaining unit. Section 5: BASE PAY RATE: the employee's hourly pay rate exclusive of longevity or any other special allowance. Section 6: SENIORITY: length of continuous service in any of the job classifications covered by Article 2 of this agreement. ■..- 0 �'"z R C ..< k .,.' 4 -,-- UN 'f ( "N Section 1: In recognition of the Union as the certified exclusive representative, the Employer shall deduct from the wages of employees who authorize in writing such a deduction, an amount sufficient to provide payment of dues established by the Union. Such monies shall be remitted to the appropriate designated Officer of the Union. Section 2: The Union may designate one employee from the bargaining unit to act as Steward and shall inform the Employer in writing of such choice. Section 3: The Employer shall, on request of the Union, grant reasonable time off as required by law, an unpaid leave of absence to Union Members who are elected or appointed officials of the Union. Section 4: The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer or as a result of any action taken or not taken by the Employer under the provisions of this Article. Further the Union and the Employer recognize and agree that the limitations of the Employer's liability also apply should the Union exercise the application of "fair share" as provided by M.S. 179A.06, Subdivision 3, as may be amended from time to time. The Union and its members agree that during the life of this Agreement, they will not cause, encourage, participate in, or support any strike, slowdown, or other interruption of, or interference with, the normal functions of the Employer. Violations of this Article shall be grounds for disciplinary action up to and including discharge. Page 15 Section 1: The Employer retains the full and unrestricted right to operate and manage l manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; technology; a,. inherent structure; to select, direct and determine the number of personnel; to establish work schedules; and to perform any ,. a .e specifically '# by this Agreement. Section 2: Any terms and conditions of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish, or eliminate. The parties agree that their respective policies will not discriminate against any employee covered by this Agreement because of gender, creed, color, age, national origin, handicap, sexual preference, political or religious beliefs, association or affiliation or non - association or non - affiliation with a labor organization, nor will either party to this Agreement discriminate on the aforementioned basis in the application or interpretation of the provisions of this Agreement. Section 1. Processinq of a Grievance: It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved Employee and the Union Representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided the Employee and the Union Representative have notified and received approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work program of the Employer. Section 2. Procedure: Grievances, as defined in Article 3, Section 7, shall be resolved in conformance with the following procedure: Step 1. An Employee or Employees claiming a grievance shall meet on an informal basis with the employee's immediate supervisor as designated by the Employer in an attempt to resolve the grievance within fifteen (15) business days after the grievance has occurred. The Employer- designated representative will discuss and give an answer to the Step 1 grievance within ten (10) business days after receipt. If the grievance is not resolved, it may be reduced to writing by the exclusive representative and served upon the Employer - designated Step 2 representative. Service must be made within ten (10) business days after the Employer- designated representative's final answer in Step 1. Any grievance not -..- appealed in writing to Step by the Union within ten (10) business days shall be considered Step 2. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 2 representative. The Employer-designated representative shall give the Union the Employer's Step 2 answer in writing within ten (10) business days after receipt of such Step 2 grievance. If a resolution of the grievance results, the terms Of that resolution shall be written ODD[ attached tothe grievance and shall be signed by the Employer and the Union. If MD agreement is reached, the eXdU8im8 representative may proceed with the grievance by appealing to Step 3 within ten (10) business days following the Employer-designated representative's final Step 2answer. The appeal Sh8U indicate the intention of the Union to proceed with the grievance, 8 statement Of the Ahev8OQe the provision(s) of the AoneennBOt in diaput8, and the relief requested. Any grievance not appealed in writing to Step 3 by the Union within ten (10) business days Sh8|| be considered waived. Step 3. If appealed, the written grievance Sh8|| be presented by the Union and discussed with the Employer-designated Step 3 Representative for mediation. The Employer- designated representative Sh8|| give the Union the Employer's 8DGvve[ in writing within ten (10) bUSiDeSS days after receipt Of such Step 3 Q[i8v8DCe. If 3 neSO|UtiOn of the grievance [esU|tG. the resolution Sh@|| be reduced tOwriting as provide in Step 2. Ag[i8V8OC8 not [eSO|Ved in Step 3 may be appealed to Step Or directly tO Step 5 within ten (10) business days fO||OVviOg the Employer-designated representative's final 8OSvve[ in Step 8. Any grievance ODL appealed in writing to Step for mediation Or directly tO Step 5fO[ arbitration by the Union within ten (1O) business days shall be considered waived. Step 4. AgrievanCa unresolved in Step 3 and not appealed directly to Step 5 but appealed in Step 4 for DlediGtiOn. shall be submitted within in—the designated time limit to the Minnesota BUFe8U Of Mediation G8rViCeS with notice provided t0 the Employer. If o PBSO|udOn of the grievance FeGU|tG the PeSO|UtiOD shall be reduced to writing as provided in Step 2. A grievance not resolved in Step 4 through the mediation process, may be advanced to Step 5 by the Union within in ten /10\ business days fO||OVViOg final mediation. Any grievance not appealed in writing t0 Step 5 within ten (10) bUSiOBSS days shall be considered waived. Step 5. A grievance unresolved in Step 3 or Step 4 and appealed in Step 5 may be submitted to arbitration. The Employer and the Union Sh@|| endeavor to select @ DlUtU@||y acceptable arbitrator to h83[ and decide the g[i8V3DC8. If the Employer and the Union are UOab|8 to agree OD an 8[bit[8tO[, they may request from the Director of the BU[B8U of Mediation Services, State of K8iOO8S0t8. 3 |iSi of five (5) D8nlea. The parties 8h@|| alternate strike names from the list Of five (5) arbitrators until only one (1) D80e [e0@iDG. The remaining arbitrator shall be requested to hear and decide the grievance. The determination of which party will commence the striking process shall be made by a flip of a coin. Section 4. Arbitrators Authority: C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Union and the Employer provided that each party shall be responsible for compensating its own representatives and witnesses. If either part desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. Section 1 : Seniority is defined by the Agreement in Article 3, Section 3. Any former employee of the Employer who has terminated may be rehired only under the conditions of a new employee and no credit will be given for prior service. Section 2: An employee in the Union who is promoted or transfers temporarily to another City department shall have the option to return to his former position without loss of seniority. Section 3: Seniority shall be calculated as total continuous length of service with the Employer for other benefits under this Agreement. Section 4. The Employer will maintain and up -to -date seniority roster. An up -to -date copy of the seniority roster will be posted at least once each year and a copy will be provided to the Union. The names of all regular full -time and any part -time members of the bargaining unit who have completed their probationary periods shall be listed on the seniority roster in the order of their seniority and shall show the date from which seniority commences and the employee' s job title. Regular part -time employee's seniority shall be pro -rated on their hours of work as a percentage of a forty (40) hour workweek. Section 5. An employee's seniority shall be terminated: a. If the employee resigns, retires, is transferred outside the bargaining unit or is discharged; or b. If when recalled to work following a layoff, the employee fails to report to work in accordance with Article 12 - LAYOFF and RECALL; or Section 1: A probationary employee may be terminated at the sole discretion of the Employer during the probationary period. Section 2: All newly hired or rehired employees will serve a six (6) month probationary period. During the probationary period, the newly hired employee shall have no seniority status. Section 3: for newly hired or rehired employees at the end of the probationary period, the City Administrator shall recommend for Council consideration one (1) of two (2) actions: a. Termination of the employee; or b. Regular employment status. Section 4: All employees will serve a six (6) month probationary period in any job classification in which the employee has not served a probationary period. Section 5: The employee shall be demoted or reassigned at the sole discretion of the Employer to the position held previously or to a comparable position if, at any time during the probationary period the performance of a promoted or reassigned employee is unsatisfactory or if the employee so requests. Such action shall not be subject to the grievance procedure. ARTIOLE 11 -,1013 K)IS'VING Section 1: All job openings shall be posted internally for ten (10) calendar days. Section 2: The Employer and the Union agree that regular job vacancies within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: a. Have the necessary qualifications to meet the standards of the job vacancy; and b. Have the ability to perform the duties and responsibilities of the job vacancy. Section 3: The Employer has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities, and experience. Section 4. Seniority will be the determining criterion for transfers and promotions when minimum job - relevant qualifications are met. Page 19 Section : Employees filling a higher job classification based on the provisions of this Article shall be subject to the conditions of Article 10 — PROBATIONARY PERIOD. AR- F 1(A ,, x� to Section 1: The sole authority in work schedules is the Employer. The normal work day for an employee shall be eight (8) hours. The normal work week shall be forty (40) hours Monday through Friday. Section 2 : Service to the public may require the establishment of regular shifts for some employee's on a daily, weekly, seasonal, or annual basis other than the normal 7:00 a.m. — 3:30 p.m. day. The Employer will give seven (7) days advance notice to the employees affected by the establishment of work days different from the employee's normal eight (8) hour work day. Section 3: In the event that work is required because of unusual circumstances such as, but not limited to, fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal work day be scheduled to work more than eight (8) hours, however; each employee has an obligation to work overtime or call backs if requested unless unusual circumstances prevent the employee from so working. Section 4: Service to the public may require the establishment of regular work weeks that could include work on Saturdays and /or Sundays. This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Shorewood. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision of this Agreement shall be voided. The voided provision may be renegotiated at the request of either party. All other provisions shall continue in full force and effect. Page 110 Se ction 1: The Employer will discipline employees for just cause only. Section 2: Discipline, when administered, will be in one of the following forms: a. Oral reprimand; b. Written reprimand; c. Suspension; d. Demotion; or e. Discharge. Section 3: An employee who is reprimanded in writing, suspended, demoted, or discharged, shall be furnished with a copy of such disciplinary action. A copy of any such disciplinary action shall • be furnished to the exclusive representative. Section 4: At the employee's request, the Employer shall remove all references to disciplinary action in the personnel record in the following manner: a. Written reprimands after two years with no similar occurrences. b. References to suspensions and demotions after five years with no similar occurrences. AR'T1 :`LE 16 -. R t V:tt F Ott' ` Li B CO N'FR M, F Nothing in this Agreement shall prohibit or restrict the right of the Employer from subcontracting work performed by employees covered by this Agreement. The employer agrees to provide notice to the Union and all employees at least ninety (90) business days prior to subcontracting any work performed by employees covered by this Agreement. ARTICt,E 1 — SICK LEA VE Section 1. Rate of Accrual: All full -time employees shall earn sick leave at the rate of one (1) day (eight [8] hours) per month of employment after the first full calendar month of employment. If the employment date is the 15th of the month or prior, one full day of sick leave is earned. If the employment date is the 16th of the month or later, the employee must wait until after the end of the next calendar month to begin to earn sick leave. Sick leave may be taken during the probationary period not to exceed the time earned. Part -time employees working more than 20 hours per week, but less than 40 hours per week shall earn sick -leave on a pro -rated basis. Sick leave will be granted in not less than one hour units, which is to mean that if any time less than one (1) hour is used, one (1) hour will be charged. Section 2. Maximum Accrual: The maximum sick leave earning limit is 800 hours. At the end of every year, one -half of the accrued sick leave hours in excess of 800 hours may be converted to other benefits, such as deferred compensation, added to vacation balance, placed in the next year's Section 125 Plan account, paid out as cash, or converted to a combination of other Page 111 benefits). Upon termination, accrued sick leave will be paid as provided in Article 18 of this Agreement Section 4. Worker's Compensation: In case of disability caused by sickness or injury and covered by Worker's Compensation, the City will compensate the employee the difference between their regular base pay and that received from Workers' Compensation payments, but never for a longer period than their accumulated sick leave. In such case, the time deducted from accumulated sick leave shall be in the same amount as the proportion of wages paid by the City as to the entire base pay of the employee. No sick leave will be paid to employees while actually working for others. Section 5. Return to Work — Dr. Note Required: A doctor's certificate may be required for sick leave absence. Sick leave without pay may be granted at the City Administrator's discretion after earned sick leave with pay has been exhausted. Section 6. Use for Family Members: Regular employees may use personal sick leave benefits provided by the employer for absences due to an illness of the employee's spouse /partner or child where attendance may be necessary; on the same terms the employee is able to use sick leave benefits for the employee's own illness. A doctor's certificate may be required for sick spouse /partner /parent child leave absence. All doctor's certificates required by this section will be obtained at the employee's expense. A-1141CLeE 18 -- SFjN1F,'A PAY Section 1: Regular, full -time employees who leave the municipal service in good standing after giving at least two (2) weeks' advance notice shall receive severance pay in accordance with Section 2. Section 2: Types of termination and qualification for severance. a. Procedure: regular full -time employees who leave the municipal service voluntarily in good standing after giving at least two (2) weeks' notice or who receive an Involuntary Elimination from the City shall be granted severance pay of unused sick time the employee may have based on the following conditions and rates below. Page 112 A T ' I .., E; 1 9--- U E' f = f_,1 LEA VIE' I }' Section 1: upon notice to the immediate supervisor, all regular full -time employees shall be granted five (5) paid days of leave for death or funerals in the immediate family. Immediate family is defined as spouse, children, parents, siblings, grandparents and corresponding in -laws and corresponding step - relatives. Section 2: Other types of leave: a. Upon notice to the immediate supervisor, all regular full -time employees shall be granted two (2) days of leave for death or funerals of other family members. Other family members shall be defined as aunts, uncles, nieces, nephews, and cousins. b. Upon notice to the immediate supervisor, one (1) day of leave shall be granted for death or funeral of relatives or friends. c. Leave as granted under Article 19, Section 2, shall be deducted from that employee's accrued sick leave, vacation, personal leave, compensatory time, or maybe without pay. `off {sf: <<.' Section 1: Employer Contribution The Employer shall provide a contribution toward the cost of health insurance, term life insurance, short term and long term disability, and dental insurance on behalf of regular full and part -time employees. Section 2: The insurance carrier shall be selected by the Employer. The employer shall, following a meet and confer with the Union, determine the type and level of coverage provided e.g. co -pay plan, Health Savings Account, etc. Page 113 Section 3: Contribution Amounts . 2011. The Employer shall provide up to $850 per month to regular full -time employees for coverage stated in Section 1 above. An employee who elects coverage under the Health Savings Account that, combined with other benefits, results in a total cost that is less than the contribution level, shall have the balance applied toward their Health Savings Account up to a maximum of $2,500 for the year, or $208 per month. Regular part -time employees working more than 20 hours per week shall be entitled to pro -rated contribution. Section 4: Deductibility of insurance premiums as pre -tax dollars for employees covered by this agreement shall be available as permitted by Internal Revenue Service regulations. Section 5: For regular full -time employees that opt -out of the Employer sponsored health plan, the Employer shall pay $100 per month. To qualify, the employee must provide proof of alternative coverage such as through a spouses plan. Section 6: In accordance with M.S. Statute 471.61, Subdivision 2(b) as may be amended, an employee who elects to retire early shall be allowed to continue to participate in the Employers group health insurance plan at the employee's expense. Section 1. Accrual Regular full -time employees shall accrue paid vacation on the following basis: Length of Continuous Service Accrued Vacation Hours Start through five 5) years 96 hours (8 hours per month — 12 da s) Start of six (6) years through nine (9) years 120 hours (10 hours per month— 15 days) Start of 10 year through 19 yea r 160 hours (13.33 hours per month — 20 days) Start of 20 year through 2 9th year 200 hours (16.667 hours per month — 25 day) Start of 30 Year and beyond 240 hours (20 hours per month — 30 days) Section 2. Length of Continuous Service. Length of continuous service for the purpose of determining vacations is calculated from the date of full -time employment with the Employer. Section 3. Probationary Employees. Probationary employees shall accrue paid vacation time, but shall not be allowed to take vacation leave until after completion of the initial probationary period. Section 5. Vacation Salary Advance. Employees may request vacation salary in advance for "` period • which they be away. A vacation salary advance e a.... be submitted by the employee to the Employer-designated representative one (1) week in advance of the vacation period. Section 6. Payment in Lieu of Vacation. Employees continuing in the Employers employment shall not be given pay in lieu of vacation. All vacation must be taken prior to the separation of an employee from employment except in the case of retirement due to disability. Section 7. Vacation Carry Over. Each employee may carry over to the next year a number of vacation days based on the following formula: two (2) times the annual rate of accrual on December 31. Section 8. Pro -Rata Vacation. Regular part -time employees will receive paid vacation on a pro - rata basis. Section 1. Paid Holidays. Regular full -time employees shall be provided with the following holidays: Holiday When observed New Year's Day January 1 Martin Luther King Jr. Day Third Monday in Januar Presidents Day Third Monday in February Memorial Day Last Monday in Ma Fourth of July July 4 Labor Day First Monday in September Columbus day Second Monday in October Veteran's Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Eve (half day — four hours) December 24 Christmas Day December 25 Good Friday (half day — four hours) Friday before Easter Sunday Personal Leave Day As provided in Section 2 of this Article Section 2. Personal Leave Day. An employee may take the personal leave day with the prior approval of the Employer- designated representative. An employee shall request the personal Page 115 3 I E t Section 1. Child and Parental. The Employer shall grant leave for children's school activities and parenting leave in accordance with Minnesota Statute 181.940 — 181.943 as may be amended and, in the case of parenting leave any federal law or regulation. Section 2. An employee who is temporarily disabled due to pregnancy or childbirth may use sick leave in accordance with Article 17 — Sick Leave. Section 1. The Employer shall provide five (5) clean uniforms, consisting of shirts and pants to each regular full -time employee each week. Section 2. The Employer will provide for each employee up to $250.00 on an annual basis toward the purchase of steel -toed safety boots. Payment will be reimbursed to the employee upon providing to the Director of Public Works a receipt of payment. Section 3. The Employer will provide for each employee on a biannual basis, insulated coveralls and hood for minus 20- degree Fahrenheit temperatures. All such work coveralls shall remain the property of the Employer and not used for personal purposes. Section 1. Hours worked in excess of eight (8) hours within a twenty -four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period will be compensated for at one and one -half (1.50) times the employee's regular base pay rate. M .N. A t Section 1. When an employee is called in to work a shift on an emergency basis at a time other than the normal 7:00 a.m. to 3:30 p.m., the Employer agrees to pay said employee a premium of $6.00 over and above the normal base rate for each hour worked outside the normal work day, except all hours worked over eight (8) in a day will be paid at the rate of one and one -half (1.50) times the employee's base rate. Section 2. Premium pay is not paid in addition to overtime pay. It does not apply to holidays and observed holidays. A R1 E 2 I "(:A f .t� B A C t Section 1. Call -Back: An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two (2) hours' pay at one and one -half (1.50) times the employee's base rate of pay. Section 2. On -Call Compensation: Employees who are scheduled to work Call Backs as determined by the Employer shall receive an additional eight (8) hours of straight time (or compensatory time) per on -call status per division (public works services or utility). On -call pay will be paid at the base pay rate ( "Straight Time "), and may be accumulated as a compensatory time at that rate at the request of the employee. All employees who are required to be available for holiday call -backs shall be paid an additional two (2) hours pay per holiday. Employees may elect to use compensatory time off in lieu of holiday pay in accordance with Article 24 — Overtime Pay, Section 5. Page 117 Section 3. To receive compensation described in Section 2, the individual on -call must be available for an immediate response by telephone and must respond in an appropriate time period and manner when the situation requires a personal response. Section 4. Call- Back Procedure: b. Call -backs outside of sequence. The Director of Public Works, or the supervisor in the absence of the Director, shall have authority to call out specific individuals, based on need, where specific expertise or job responsibility is required for the situation. This procedure is to be utilized sparingly and on an as needed basis. WAIVILA Section 1. Any and all prior agreements, resolutions, practices, policies, rules, and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. Section 2. The parties mutually agree that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposal with respect to any terms or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of the Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms and conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. Page 118 2v' Christine Lizee Brian Heck, City Administrator/Clerk For Local 224, Council 5 American Federation of State, County and Municipal Employees, AFL-CIO Carole Gerst, Business Representative Brad Mason, Negotiating Team Member Dan Randall, Negotiating Team Member Page 119 Sectionl . Wages for 2010 shall remain the same as 2009 as shown in the table below. Shop Tech $21.44 $22.21 $22.98 $23.75 $24.51 $25.29 $26.04 Utility Operator $21.94 $22.71 $23.48 $24.25 $25.01 $25.79 $26.54 Utility Lead $23.55 $24.42 $25.28 $26.15 $27.01 $27.83 $28.74 'Note: An Additional $.50 per hour for Shop Tech and $1.00 per hour for Utility Operator is included in table above. "Note: Employees who are required to obtain and maintain certificates /licenses for their department (i.e. Water System Class C Operator License and Wastewater System Class C Operator License) will be compensated at an additional $.50 per hour per certificate /license. Section 2 . Wages for 2011 shall increase over the 2010 wages by 2% as shown in the table below: 2010 Six After After After After After one 2 3 4 5 Classification Start Months year years Years Years Years LEO $20.94 $21.71 $22.48 $23.25 $24.01 $24.79 $25.54 Shop Tech $21.44 $22.21 $22.98 $23.75 $24.51 $25.29 $26.04 Utility Operator $21.94 $22.71 $23.48 $24.25 $25.01 $25.79 $26.54 Utility Lead $23.55 $24.42 $25.28 $26.15 $27.01 $27.83 $28.74 'Note: An Additional $.50 per hour for Shop Tech and $1.00 per hour for Utility Operator is included in table above. "Note: Employees who are required to obtain and maintain certificates /licenses for their department (i.e. Water System Class C Operator License and Wastewater System Class C Operator License) will be compensated at an additional $.50 per hour per certificate /license. Section 2 . Wages for 2011 shall increase over the 2010 wages by 2% as shown in the table below: Shop Tech $21.87 $22.65 $23.44 $24.23 $25.00 $25.80 $26.56 Utility Operator $22.38 $23.16 $23.95 $24.74 $25.51 $26.31 $27.07 Utility Lead $24.02 $24.91 $25.79 $26.67 $27.55 $28.39 $29.31 Section 3. At the sole discretion of the Employer, an employee may be temporarily assigned to the job classification of Utility Lead Worker by the employee's supervisor to perform the full duties and responsibilities of that classification. The employee shall be paid at a rate of pay that corresponds to the employee's current step on the Utility Lead pay schedule. Section 4. Progression. Normally an employee would be hired at Step 1 of the wage table. After completing probation, (6 months), an employee would go to Step 2 of the wage table. After completing one (1) year an employee would go to Step 3 of the wage table After completing two (2) years an employee would go to Step 4 of the wage table Page 120 2011 Six After After After After After one 2 3 4 5 Classification Start Months year years Years Years Years LEO $21.36 $22.14 $22.93 $23.72 $24.49 $25.29 $26.05 Shop Tech $21.87 $22.65 $23.44 $24.23 $25.00 $25.80 $26.56 Utility Operator $22.38 $23.16 $23.95 $24.74 $25.51 $26.31 $27.07 Utility Lead $24.02 $24.91 $25.79 $26.67 $27.55 $28.39 $29.31 Section 3. At the sole discretion of the Employer, an employee may be temporarily assigned to the job classification of Utility Lead Worker by the employee's supervisor to perform the full duties and responsibilities of that classification. The employee shall be paid at a rate of pay that corresponds to the employee's current step on the Utility Lead pay schedule. Section 4. Progression. Normally an employee would be hired at Step 1 of the wage table. After completing probation, (6 months), an employee would go to Step 2 of the wage table. After completing one (1) year an employee would go to Step 3 of the wage table After completing two (2) years an employee would go to Step 4 of the wage table Page 120 After completing three (3) years an employee would go to Step 5 of the wage table After completing four (4) years an employee would go to Step 0 of the wage table After completing five (5) years an employee would go to Step 7 of the wage table employees Upon notice to the Union with reasons for doing so, the Employer may hire qualified new salary schedule on the annual anniversary date of their employment. A Step may be skipped under recommendation of the Director of Public Works • o year. c. The Shop Technician will receive $200.00 per year for holding and maintaining the Minnesota Department of Transportation Commercial Vehicle Inspection Certificate. The additional compensation shall be paid_upon verification of licensure and compensated in the first paycheck after July 1 of the current year. d. The employees who are covered by this provision of the agreement are responsible to renew their license on a regular basis, as required by the licensure organization; and subsequently provide a copy of their paperwork including forms, license, and request for reimbursement to the Finance Department. e. An employee, who fails to provide the necessary paperwork and materials to the Finance Department in order to renew the license, will have their compensation reduced in accordance with the agreement until the employee obtains valid licensure. f. If the employee fails to pass the exam and does not qualify for the appropriate work related license, the employee's compensation will be reduced in accordance with the Agreement. Page 121 SEN{]RITY LIST 2010 Job Classification SeniqE�� Utility Lead Worker 07-01-73 Light Equipment Operator 07-15-85 Utility Operator 07-01-87 Shop Technician 06-01-98 Light Equipment Operator 05-19-01 Light Equipment Operator 11-19-01 Light Equipment Operator 10-01-04 Utility Operator 11-02-09 Page 122 COUNCIL ACTION FORM �� Department: Planning Council Meeting: 22 March 2010 item Number: 3C From: Brad Nielsen, Planning Director ' Inv III MW You will recall that Bill Erickson and a number mf his neighbors had purchased a residential lot that was surrounded by their properties and proposed to split it up among their respective properties (west end of Smithtown Road\. Mr. Erickson has been working diligently to submit a final plat before the six-month deadline required by our Subdivision Code. Unfortunately, the title work that goes into a final plat revealed a two-foot discrepancy between two of the lots (see attached request) that may take over six months toresolve. Mr. Erickson was advised by staff to request a six-month extension, and if necessary a second extension prior to expiration of the first. Approve the request; approve the request for a shorter or longer deadline; or deny the request. Staff Recommendation Since the proposed plat does not create any new lots, and in fact eliminates one, staff recommends the extension Council Action: Brad Nielsen From: Bill Erickson [bkehokson@mohsicom] Sent Tuesday, March Og.2O1Q3:4OPIVI To: COS Planning Subject: Bill Erickson Addition--Resolution #09-051 Bred—| would like a six month extentiun. The suveyor found a gap problem less than 2 ft between 2794O.27844.and Worquo|'s property. | am going to have to do a quiet title to get it resolved. It will take at least six monthe,sayo the real estate attorney. Please set things in motion to get an extension, and I will keep you informed as we go along. The date onmy approval was onthe September i4th council meeting. Thank you for your help, Bill Erickson ste for the Shorewood city council - March Respectfully submitted, Ken Hendrickson COUNCIL ACTION FORM �� Department Engineering Council Meeting 3/22/10 |temNumber.�A Fnom JamesLendini P.E. Item Dxescriptiow. Public Information Meeting Storm Water Pollution Prevention Program As part of the Federal Clean Water Act, the City of Shorewood is required to obtain a National Pollutant Discharge Elimination System (NP0ES) permit. The two main requirements of this permit are preparation of a Storm Water Pollution Prevention Program (SWPPP) and subsequent annual reports. In preparation for the annual report, a public meeting must be held to discuss the SWPPP. In accordance with those requirements, we are holding the public meeting and all public comments received will be recorded in the Record of Decision, which will be filed with the annual report. During the public meeting, I will be giving a brief presentation outlining the SWPPP and items that will be included in the annual report. Attached to this memo are the slides for this presentation. The deadline for the 2009 annual report ix June 30,201O. The format of the report isnew. Some ofthe activities that will be reported in the IO89 report include the following: w 10 water quality-related articles published in the Shnreport w Ongoing public education and outreach (web site and seminar) ~ Tonight's public meeting Options 1. Direct staff to create a record of decision and submit the annual report by June 30, 2010. 2. Do nothing. Staff Recommendation Staff recommends that once the City Council has conducted the Public Information Meeting, a motion be approved directing Staff to prepare a Record of Decision and submit the annual report by June 30, 2010. Council Action: City of Shorewood Annual Meeting March 22, 2010 Six Minimum Control Measures The following six minimum control measures are the implementation mandates under the Stormwater Pollution Prevention Program: Post Construction Runoff Control Illicit Discharge COUNCIL ACTIONFORM Department Council Meeting Item dumber Administration March 22, 2010 10 A From: Brian Fleck, City Administrator Item PI °TY SPORTS GRANT Staff has been working on a grant proposal through the Hennepin county Sports Grant program to cover part of the cost of the Manor park shelter remodeling / addition currently in the planning and design stage as provided in the 2010 park capital improvement program. The estimated cost for the structure at this point is in the area of $70,000. The proposed design eliminates the attached picnic canopy so staff is recommending installation of a standalone picnic shelter similar to the one being installed at Silverwood Park. The estimated cost for this structure is approximately $15,000 for a total estimate cost of $85,000. The budgeted amount for the shelter remodel is $120,000. While assembling this grant, staff became aware of a grant opportunity to help cover the cost of installing a handicapped accessible playground structure, called boundless playgrounds. The Manor Park play ground, which was installed in 1993, is scheduled for upgrade in 2014, and, based on some scoring criteria in the Hennepin County Grant, including the boundless playground improves the Hennepin County Grant application as it brings in additional resources via the playground grant. In addition, there are few if any, handicapped accessible playgrounds in the area. The grant application is requesting funding for %2 the total project cost — shelter remodel, picnic shelter, and boundless playground — and the City's share of the project is $112,813 with the grant funding the other $112,812 of the cost. The Park Commission is aware of the Hennepin County Grant application for the shelter; however, staff discovered the Boundless playground grant opportunity recently so the Commission is not aware of this grant proposal. Some questions the Council may have regarding this proposal include: 1) Is the City obligated to proceed with the project if the Hennepin County Grant is not awarded? At this point, the City is committed to remodeling the Manor Park shelter so that project will move forward regardless of grant award. The boundless playground is an added project and the City will not be required to complete that project if the grant is not awarded as there is not grant agreement to execute with the County. 2) Is the city obligated to proceed with the project if a partial amount is awarded? Again, the park shelter is on schedule for completion in 2010 and will proceed regardless of grant status. The playground component might be required on a partial award. Staff spoke to the program manager at Hennepin County and in the two cases in the first round where the entire amount Council Action: Options: 1) Adopt the attached resolution authorizing application and execution of grant agreement if grant is awarded. 2) Request that staff modify the grant and authorize moving forward with the grant agreement. 3) Choose not to apply for the grant agreement and continue with the original project scope e.g. Manor Park structure. Recommendation Staff recommends the Council adopt the attached resolution authorizing the application and authorizing the Administrator to execute the grant agreement if the grant is awarded. CITY OF SHOREWOOD RESOLUTION NO. WHEREAS, Hennepin County, via its Youth Sports Grant Program, provides for capital funds to assist local government units of Hennepin County for the development of sport or recreation facilities; and WHERE AS, the City of Shorewood desires to design and install a Boundless Playground and Park Shelter and Multi- Purpose Facility with Restrooms and Drinking Fountain at Manor Park in Shorewood (hereinafter, PROJECT) for the purpose of benefitting community youth and family sports and recreation. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood: I. The estimate of the total cost of design and installation of PROJECT in the amount of $225,625, with $112,812 being requested from the Hennepin County Legacy Grant program and the City of Shorewood assuming responsibility for a match requirement of $112,813. II. City of Shorewood agrees to own, operate, and assume one hundred (100) percent of operation costs for PROJECT, and will operate PROJECT for its intended purpose for the functional life of the facility, which is estimated to be 25 years. III. City of Shorewood agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of constructing a sport or recreational facility and long term program direction. IV. That the City Administrator is authorized and directed to execute said application and serve as official liaison with Hennepin County or its authorized representative. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22 day of March, 2010. CHRISTINE LIZEE, MAYOR ATTEST: BRIAN HECK, CITY ADMINISTRATOR/CLERK � l T�T�� rr°V��`�� | �� /� � ��_�� Background /Previous Action Last year the City Council suspended its deer removal program, pending the results of this year's aerial survey, flown inFebruary. The good news is, vve have no deer on Gales Island! Otherwise, the count on the mainland is 106 for this year, up from 64 in 2009. The Council must now decide if it wants to reinstate the removal program, using K48R8, or to leave the suspension in place. Staff has suggested some numerical thresholds that may be useful in making this decision (see attached staff report). Options Do nothing; continue the suspension of the deer removal program; or reinstate the removal program, using k4BRB for controlled hunts. Staff Recommendation IF (big if) the Council agrees with the numerical goal suggested by staff (or some other numerical goal), it should direct staff to contact MBRB to arrange a removal program for this fall. Staff can then develop a formal policy for adoption by the Council. | { | | � Council Action: � ! | ! � ' � - p # __ 'F, IFY ,)HOREWOOD 5755 COUNTRY CLUB ROAD E SHOREWOOD, MINNESOTA 55331 -892 -7 ® (952) 474 -3236 FAX (952) 474 -0128 ° www.d.shorewtood.rTln.us - cityhall@ci.shorc- wood.mn.us TO: Mayor and City Council FROM: Brad Nielsen DATE: 4 March 2010 RE: Deer Management 2010 FILE NO. 405(DMP 2010) In response to resident complaints that increasing deer populations in Shorewood were damaging landscaping in the community and in some cases were being hit by cars, the City initiated a Deer Management Program (DMP) in 2007. The plan began with an aerial survey conducted by Three Rivers Park District in February of that year. Since then Shorewood has contracted for aerial surveys each February. The City then contracted with Metro Bowhunters Resource Base (MBRB), a non - profit organization of bowhunters to conduct a series of controlled hunts in 2007 and 2008 at select locations throughout the City. Following are aerial survey counts for each year as well as the number of deer removed in the controlled hunts: Year Deer Count Deer Removed 2007 121 26 (11*) 2008 74 23 2009 64 N/A 2010 106 TBD *In addition to the controlled hunts commissioned by the City, the Miru7etonka Country Club was authorized to conduct a trap and dispatch program which removed I I deer. ®% t 14 PRINTED ON RECYCLED PAPER 'V[eniorandt1rn Re: Deer Mcranagement Vii(' G 0 t March ' 010 In 2009 the City Council agreed to suspend the controlled hunts and see what if any effect it might have on the deer population. It is worth a reminder at this time that while the aerial surveys provide an indication of the deer population, they are only "snapshots" of a given day. The City uses the surveys, combined with resident complaints to gauge the relative increase and decrease in deer population. The 2010 aerial deer survey results are in — the count is 106, up 42 from last year. The reap on Exhibit A shows the distribution of deer throughout the community. We received a number of deer complaints in 2009, copies of which are attached for your review as Exhibit B. Obviously, since the removal program was suspended, we did not receive any complaints about the program. One of the criticisms of opponents to the DMP, and a factor in suspending the controlled hunts, was that there seemed to be no overall goal for the program. Was 121 deer too many deer for a community of this size? Was 64 too few? To try and answer these questions, staff has researched Minnesota Department of Natural Resources (DNR) information and the studies conducted by other cities — Shorewood is not the only city with deer issues! In addition, we have received some suggestions from Larry Gillette, the Wildlife Manager for Three Rivers Park District. Some cities have done some very in -depth studies and developed very elaborate management plans. One of the better ones we have seen was done by the City of Burnsville. The report is too long to reprint here, but it is available online and we will forward an electronic copy to you for your review. IF the City is to continue its management program, a format similar to that used in the Shorewood Comprehensive Plan is suggested (issues, goals /objectives /policies and plan). With respect to issues, these seem to be fairly well defined and for the most part consist of deer depredation of landscaping and vegetation, and to a lesser degree, car /deer collisions. In the second case, there does not seem to be a great deal of evidence of such accidents, however, the DNR and other studies suggest that many of these incidents may go unreported. These problems should be balanced with the recreational pleasure that many people get from having the deer around. The DNR, in its long range plan for the management of white- tailed deer in the Metro region (1996), sets forth a goal and certain objectives that could be used by the City as the basis for its management program: Goal: Manage white - tailed deer populations within the city at socially acceptable levels that provide recreational and educational opportunities as well as provide opportunity for maintaining a healthy (natural regeneration) of woodland habitat. -2- Mernor< I1du El Re: Deer Mallageinen', 2,010 4 March 2010 Objectives: * Determine biological /socially accepted population limits Reduce car /deer collisions (need more data) Develop an operational management program to maintain deer populations within acceptable limits ® Educate residents as to the value of deer and deer habitat; minimizing nuisance problems through planting and landscaping; and the ramifications Of supplemental deer feeding With respect to "acceptable limits ", selecting an "ideal" deer population is inherently somewhat arbitrary. Three Rivers Parks attempts to keep the population in its parks to 20 -25 per square mile. Realize that these parks are almost entirely deer habitat. Larry Gillette suggests that the number of deer found in Shorewood is undoubtedly too high for a residential community. He goes on to say that a "socially acceptable" population might be as low as five deer per square mile, which strikes us as being a bit low. In looking at what other cities have settled on, a number on the order of 15 per square mile appears to be reasonable. Since Shorewood contains approximately five square miles of land and wetlands (not including lakes), a total population of 75 (the 2008 count) might be appropriate. Whatever the number that may be agreed upon, IF the City decides to manage that number, a controlled hunt is the approach recommended by this department. The two years using MBRB to conduct the hunts were considered safe, efficient and effective. IF the City determines that the removal program should be reinstated for 2010, staff suggests that the hunts be limited to the areas of greatest deer concentration: 1) the Lake Virginia vicinity on the west end of the city; 2) the "Black Lake" /Eureka Road vicinity; and 3) the areas on both sides of Christmas Lake. We also suggest hunts similar to the 07 and 08 efforts for this year, after which a scaled down maintenance effort should be scheduled for 2011. IF the removal program is to be continued, staff needs to be in touch with MBRB by some time in May — the earlier the better. Finally, based on the recommendations of the Planning Commission, staff has published one article in the newsletter relative to supplemental feeding of deer. That will be followed by a second article next month and a third next fall. Cc: Brian Heck Larry Brown -3- 7� ff I RE Q �4 o 0 a. 1,800 Fee� 16- Map prepared by Three Rivers Park District Department of Natural Resources STH February 5. 2010 N W +E S 4-4 H., MEN X Ef Magm- 31 'KIM Shorewood and Big Island January 22 & 29 201 Surveyed by Carol Carter & Brian Fredlund Tnt.qi npinr (ni infinri - 119 N M W, 3 C7 7 W U, NO V Exhibit A . . . . . . . . . . . . . . . . ..... (vo Zel Bred Nielsen 1 rom: b i t nie Ise n(g comcast.net Sent= S@Wrday, October '24, 2009, 10 5% Pl' To. Brad Nielsen Subject: Fwd: deer hunt -bjn- -- Forwarded Message - - - -- From: "Jean Panchyshyn" < JPanchyshyn @ci.shorewood,mn.us> To: "Brad Nielsen" <abjnielsen @comcast.net> Cc: "Brian Heck" <BHecl<@ci.shorewood.mn.us> Sent: Monday, October 19, 2009 1:59:40 PM GMT -06:00 US /Canada Central Subject: deer hunt Don and Lori Mullenbach of Strawberry Lane (474 -4863) stopped into the office today to inquire if the city was going to do a deer hunt this year, and they would like to be one of the sites for deer removal (counted 7 deer on their property over the weekend). I told them the city was not doing this program this year, but I would pass their info onto Brad in case there is a deer hunt next year. They feel that there should be a deer hunt. Jean Panchyshyn Deputy Clerk City of Shorewood Ph: 952 - 960 -7911 Fax: 952 - 474 -0128 1 From, Brian Heck Sent: Monday, September 21.2OOS8�14AK8 To: KenneMnDaUmon Cc: Brad Nielsen RE Question Deer Jackie, Thank you for the note regarding the deer hunt the City has held in the past COU ' Die of year. The Council madeadecision last year tuforgo the hunt this year and assess the overall impact on the deer herd via aerial survey in the spring. Following the results, the Council will decide whether or not to have the hunt inZ010. I have passed this on to Brad Nielsen as he is the one who wor with the bow hunters in organizing the program. BRIAN W. HECK '|CM/\-CM CITY ADMINISTRATOR CITY oFBHonEvv000 S755 COUNTRY CLUB RD. SnoREvvOoo,MN5S331 OFFICE: 952-950-7905 MOBILE: 952-463-5836 From: KunnethDaUman [maWo:k.dal|man@mchs.com] Sent Friday, September 1G,20O97:O7PM To: Brian Heck Cc- ]eckie&Ken DaUman Subject: RE: Question - Deer Importance: High Hello Brian, | Wondering if the City of Shorewood will be requesting the DNR for a "controlled" shoot of deer this fall. ! We have quite a large population in our area — we see herds of no less than 6 run thru multiple times daily. Pretty though they may be, they are quite destructive with residents plants, bushes, and more, not to mention the traffic hazard. Your response isappreciated. Thanks Jackie Dallman �� ! � � �� °� . Brad Nielsen F M: Dick Woodruff [dick wroodrufi @yahoo.conr S Sunday, June 14, 2009 12 50 PM T Brad Nielsen SUbjec;t: RE: RE: Deer Control B rad, Critter control should be in your 2010 work ptan and listed in the Mission. Goals, etc. discussions we're havill(T Please consider ff$ are needed for this in 2010. if possibly yes there should be a tine in some bud�te placed there by you, to fund the effort. If the S don't fit into the zero levy increase direction, identify the line and the S as additional staendin-- to be considered by Council. Thanks, Dick - -- On Sun, 6/14/09, Brad Nielsen < BNiel serz (a)ci.shoi e)voo(f.iiifz.ais wrote: From: Brad Nielsen < BNielseii ),ci Subject: RE: RE: Deer Control To: "Dick Woodruff' < dick.woodruf9yahoo.com > Date: Sunday, Tune 14, 2009, 8:51 AM Good Morning Dick, Very interesting paper. It is the first thing I have seen that actually suggest a target reduction (50 %) and maintenance program. The issue of feeding deer is something that should be further explored. It is too ironic for the City to be reducing deer popultations while some folks are feeding them. -bjn- From: Dick Woodruff [ mailto :dick,woodruff @yalloo,com] Sent: Sat 6/13/2009 1:55 PM To: Brad Nielsen; Brian Heck Subject: Fw: RE: Deer Control See my other email to Mr. Werner on this topic. - -- Oil Wed, 6/10/09, Werner, James R y im.rvernerla)hJ).co171 > wrote: From: Werner, James R < jim.wernerhp.com > Subject: RE: Deer Control To: 'Werner, James R" < c11Zee@,ci.Shorewood.mn.LIS < clizee(C cLShorewooCl.liln.us >, " 57eI 'by�C(ICI.S11oreWO0d,11111.L < slerby U cLShorewood.11111.LIS >, " dW00d1' Ltff(CUCI.Shol'eWOOd.111t1.1tS < dwoodruff (t7ci.shorewood.nul.us >, " IturOeOr lQ .ShorCWOOd.n111.uS < 111rg Cc: " iwelrn5l(Fogmail.com " < jwelnl5l�ci' il.conl Date: Wednesday, June 10, 2009, 9:55 AM Excellent article, clearly identities the obstacles. A public discussion around an 'informed' paper such as this WOLItd be helpful. j1i11 Jit11 Werner Storace A ` IM Cell 612- 963 -6458 ----- Original, Message ----- Fronr: Werner, James R Sent: Wednesday. June 10, 2009 9:39 AM To: 'clizee @ci.shorewood.nm.US'; 'szerby @c.i.sllorewood.mn.us'; ' dwoodruf f(c L,ci.sliorewooct.rnn.us', lttirgeon mci.shorewood.rrin.us' Cc: 'jwelm5 I a,gmail.corn' Subject; Deer Control All, I'm at wits end, what can I do to manage the nightly deer damage to my yard. I am sensitive to the loss of deer habitat and the various public /private positions of the people in our community, but this continues to be a problem. I've tried all the home remedies, while moderately successful, their effectiveness does fade over time At this point I'm at a loss. I would like to know what the city is doing to address the problem. 1. Harvesting 2. Birth Control Measures 3. Public education 4. Discourage feeding of the wildlife. fines, tickets 5. Effective remedies, Invite experts to present and publish recommendations that could moderate the issue. I love the wildlife and the beauty of our city, but we are not doing anyone a Jim Werner Storage ASM Cell 612 -963 -6458 M Brad Nielsen From: Rl— eaf27 @,aol.con! Sent: Sunday, April 05, 2009 7:53 PM To: Christine Lizee, Jeff Bailey, Laura Turgeon, Dick Woodruff; Scott Zerby Cc: Brad Nielsen Subject: Deer management progran I was disappointed to learn of the council's decision to suspend the deer management program for 2009 at the March 9 meeting. I have resided at 19790 Near Mountain Boulevard for 18 years. We have always had a deer population in our immediate area. Until 2008, there were typically 2 -4 deer that would regularly be present on or around our lot. We have tolerated damage to shrubs and lawn, and endured the annual spring cleanup of waste, recognizing that the deer are a part of our environment. We have found it impossible to maintain a vegetable garden, and have made changes to our landscaping at considerable cost to remove plants that have been sources of food, and regularly treat remaining plants with a repellant. In spite of the deer harvesting that has occurred during the past two years, the deer population in our immediate area has increased. This winter, we regularly had 4 -8 deer present on our lot almost every day. As evidenced by tracks in the snow, and frequent sightings at all hours of the day, these deer are not confining their roaming to the wooded area and wetland behind our lot, but are frequenting lots on both sides of Near Mountain Boulevard. I have witnessed on numerous occasions a procession of deer crossing the street, sometimes at a leisurely pace, and sometimes darting out after being startled. This should be viewed as a public safety issue. A larger deer population freely roaming across city streets creates a greater likelihood of a collison involving a car. I would urge the council to reconsider its decision to suspend the deer management program for 2009, and continue to harvest the deer as has been done in the past. This is a useful service that has the potential to reduce accidents and costs for residents of the city. Ron Leaf Worried about job security? Check out the 5 safest jobs in a recession ��J�� ACTION ��*~�� .& �0�� N^ ��. � �� N The reorganization and reassignment of duties included adding grant writing as duties to a couple of staff members with the goal being identifying possible grants and other funding sources to help offset the cost of programs and services provided by the City. During the first two and a half months, Julie and Twila identified and applied for ten (10) grant opportunities totaling more than $260,000. To date, they have received $5,500 and only one application requires matching dollars. The attachment provides the grants applied for or under consideration, the proposed use of the grant funds, match required, total amount requested and status of the grant. The one grant not included on the list is the Secretary of State grant for accessible polling places. Recommendation None — for your information Council Action: O -n 0 (D 0 Z 0 0 Co (D cu (D n (D '0 =3 > to (D n 3 rD (D M 0 z to n r 0 (D C 0- c t 0 1+ m 3 0 n 0 > FD' rD (D (D LA ul Ln 0 G) 1-1 = 0 n (D G) 0) --% 0 0 -1 (D 0 --h m (D Ln 3 V) (D < 0 > rp Q) aj CD �O CL (D =5 0 0 C2. 0 (D 0 9w =3 U, G) c n cL G) r) G) :)o rD m N n o 0 (D (D v 0 Di rD —CU v 0 3 3 Ln X C 3 3 -, CL V) '+ =3 (D CL (D 3 (D 0 (D 0 -0 0 --1 Ln 0 0 3 (D O (D 0_ C HT 0 77 (D '0 rD O - B o ZW m 0 , (D (D 0 (D rD D rt < CL cu rD Ln (D r+ cu 0 rr 0 -M 0 0 9L 3 t1i vl_ I Ln z z z to 0 0 0 Ln `° 0 jf� 0 :3 '. 0 rD (D (D =3 U, m = C , OrQ 0 00 0 C: 20 Ln LQ w U4 4-f)- NJ V)- to rD m > r1i FD* i/)- NJ c (D 3 Ln �-A P 0 o r+ rD LP 0 0 0 0 CL Ln O 0 (D > to (D n 3 cn M 0 to < C: 0 (D C 0- O tv O N O G) I n� rt 0 CITY OF SHOREWOOD PRELIMINARY FINANCIAL REPORT FOR THE PERIOD ENDED FEBRUARY 28, 2010 This report provides preliminary financial information for the period February 2010. Approximately 16.67% of the year is completed. K 111114=1 2010 Budget 2010 YTD Actual % of Budget Revenues $ 5,375,404 $ 80,418 1.5% Expenditures $5,375,404 $ 733,088 16.39% Net Revenues Over /(Under) Expenditures $ 0 ( 652,670) GENERAL FUND REVENUES General Fund revenues continue as about expected for February, considering the bulk of the city's revenues are received with the June and December tax settlements. Building permit revenues are up slightly over this period last year; fine and miscellaneous revenue are lagging somewhat. GENERAL FUND EXPENDITURES General Fund expenditures are at 16.39% of budget; which is in line with 16.67% of the year completed. Police and Fire 2010 first quarter installments have been paid, as has the first half of the County Assessor's annual fee ($47,000). Most of the departments otherwise seem on target at this time. Please refer to the report 'Comment' line for additional information on notable variances. ENTERPRISE FUNDS The results for the enterprise operating funds show they are trending on target at this time. The 2010 first quarter utility billing will be issued in early April, for the period ending March 31. The Southshore Center revenues and expenditures are slightly higher than anticipated; there may be some cash flow differences in what has been received or expended when compared with the financial accounting report. Please contact me if you have any questions about February 2010 data. 3: LLI 0 a Z D LL Ul Ul Z LIJ 0 (L LU K F- LU F- z 0 c. 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