04-26-10 CC Reg AgPCITY OF SHOREWOOD
CITE' COUNCIL REGULAR MEETING
MONDAY, APRIL 2, 2010
1. CONVENE CITE' COUNCIL MEETING
A. Roll Call
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, April 12, 2010
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mayor Lizde
Bailey _
Turgeon
Woodruff
Zerby _
B. City Council Regular Meeting Minutes, April 12, 2010
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal
from Consent Agenda
A. Approval of the Verified Claims List
B. Liquor License Renewals
C. City Code Chapter 106 — Biennial Elections
D. Excelsior Request for Supplemental Police Officers
4. MATTERS FROM THE FLOOR
(No Council action will be taken)
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
A. Allied Waste Recycling Report by Rich Hirstein, Area Municipal Services
Manager
7. PARKS - Report by Representative
Minutes
Minutes
Claims List
Deputy Clerk CAF
Resolution
Deputy Clerk CAF
Ordinance
SLMPD Memo
CITE' COUNCIL REGULAR WEI IN AGENDA -- APRIL 2 , 201
Page 2 € f 2
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C. City Code Amendment — Establishing Zoning Permits
9. ENGINEERING/PUBLIC WORKS
A. Accepting Plans, Specifications and Authorizing Advertisement for Bids for
Bituminous Seal Coating of Streets in 2010
B. Request for Proposal for Site Civil Work — Lift Station No. 15 and No. 17
10. GENERAL/NEW BUSINESS
A. RevTrak On -line Registration and Payment System
B. City Hall Art
C. Park Commission Appointment
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Financial Report — March 2010
2. Hennepin County Open Book Meeting — Monday, May 3, 5 -7 pm
B. Mayor and City Council
12. ADJOURN
Attachments
Administrator CAF
Administrator CAF
Engineer CAF,
Resolution
Director of Public
Works CAF
Finance Director
CAF
Administrator CAF
Administrator CAF,
Resolution
Financial Report
Shorewood City Council Regular Meeting
Monday, 26 April, 2010
7 :00 p.m.
A 6:00 P.M. Special meeting is scheduled to interview a Park Commission candidate.
A 6:15 P.M. Work Session is sc heduled this evening.
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #313: The Minnetonka Country Club and the American Legion Post #259
currently hold on -sale liquor licenses in the City. Cub Foods currently holds a 3.2 percent
off -sale malt liquor license. Park Square Subway (dba Shorewood Liquor) and The
Cellars Wines and Spirits of Shorewood, Inc. both hold an off -sale intoxicating liquor
license. All licenses expire on May 31, 2010. All licensees have submitted appropriate
liquor license documentation and license renewal fees. Background checks were
processed, and there were no disclosable records for convictions within the past year of
any violation of laws relating to the sale of liquor for these five establishments. Five
resolutions granting each of the businesses licenses for the one -year term of June 1 — May
31, 2011 are provided for Council approval.
Agenda Item #3C: The legislature has approved several election law changes which prompted
staff to review the Election chapter of the city code. Changes include adding a statement
that the Minnesota Statutes and Rules relating to election laws are adopted by reference,
as the city follows the State Statutes with regards to elections. Staff is also proposing
language also be added to clarify the date of the city general election, and the number of
council members of which the city council is comprised. Attorney Mary Tietjen has
reviewed the proposed changes and has found them to be acceptable. An ordinance
amendment is provided for Council consideration.
Agenda Item #31): Annual request from SLMPD to provide contract services to the City of
Excelsior for Dock and Park patrol
Agenda Item #5A: There are no public hearings this evening.
Agenda Item #6A: Rich Hirstein, Area Municipal Services Manager from Allied Waste will
report on the first quarter recycling program.
Agenda Item #7: Park Commissioner Steve Quinlan will report on the recent Park
Commission meeting
Agenda Item #7A: Review and authorize staff to proceed with the Manor Park Shelter
Executive Summary --- City Council Meeting of April 26, 2010
Page 2 of 2
Agenda Item #7B: Update end review on progress of rented garden plots.
Agenda Item #8: A Planning Commission representative will report on the recent Planning
Commission meeting.
Agenda Item #813: Staff has made revisions to a code amendment establishing by -laws for the
Planning Commission. At its 6 April meeting the Planning Commission voted (6 -1) to
approve the revisions, except for the provision relative to removal of a member. They ask
that a "for cause" provision be kept in the amendment.
Agenda Item #8C: The Planning Commission voted (4 -2) to recommend an amendment to the
Zoning Code that establishes a system of zoning permits for activities that are not
currently covered by the Building Code, but are regulated by the Zoning Code. Staff
should be directed to prepare a formal ordinance for adoption at the next Council
meeting.
Agenda Item #9A: The City of Shorewood encumbered $214,400 of the 2010 operating budget
for the sealcoat maintenance of roadways within the City. This resolution approves the
plans and specifications for sealcoating maintenance and authorizes the advertisement for
bids. If approved, the bid opening for this project is scheduled for 10:00 a.m.,
Wednesday, May 19, 2010.
Agenda Item #913: As part of the Capital Improvement Program, Lift Stations 15 and 17 are
to be reconstructed in 2010. This Request for Proposals (RFP) is for the professional
engineering design services, soils investigation, construction engineering, and surveying
necessary to complete the reconstruction for the improvement.
Agenda Item #10A: Council authorized staff to proceed with RevTrak On -line Registration and
Payment web -store at the Feb. 22 meeting. The first phase of the web -store has been built
and is ready to go "live ", pending approval and the setting of a convenience fee, if any.
Agenda Item #IOB: Request to purchase art work for City Hall.
Agenda Item #IOC: Earlier this evening, Council interviewed Jerry Clayton of 5655 Fairway
Drive, for consideration of appointment to the Shorewood Park Commission to fill the
one open seat through February 28, 2013. If appointed, a resolution is provided for
council's consideration.
' #2
CITY OF SHOREWOOD
CI'T'Y COUNCIL WORK SESSION
MONDAY, APRIL 12, 2010
m
FU. 9 ' X11
Present.
Absent:
Mayor Lizee; Councilmembers Bailey,
Heck; Finance Director Burton; Planni
Brown; and Engineer Landini
Review Agenda
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
heap P.M.
y; Administrator
of Public Works
passed 510.
Woodruff moved, Zerby seconded,
PERSONNEL POLICY MANUAL
Administrator Heck stated
compensating employees t
develop and receive t� &t
personnel policy manual's
contains his recommende
compensation g�etit.
Heck
➢
)n to, llove from astep /merit approach for
Staff worked with a consultant in 2009 to
was implemented late 2009 /early 2010. The
:plained the meeting packet for this evening
i manual as well updates specific to the
ding compensation) he suggests be made to the policy
The organizatiM,' chart needs to be updated.
Section 3.06 Pry Employment and Job Related Examinations should be revised to say
o ly Public Woes new employees need to take a pre - employment physical.
Sectiozz 09.,Use of city Communications Resources needs to be updated to cover cell
phones,`ohile data devices, laptops, desktops, email, phones, social media sites, email
between&uncil members and so forth. He noted he is in the process of drafting a model
policy he would like the Technology Committee to review before presenting it to
Council for consideration.
Section 7.01 should be reviewed regarding incentive pay for not enrolling in the City's
health care plan. The current policy is to give employees $100 for enrolling in their
spouse's or partner's health plan.
Section 7.08 Health Management and Wellness Program should be updated to remove
the requirement of eight monthly visits to a health club in order to be eligible to
exchange up to two hours of sick leave per month (a value of up to $40) to help pay for
their health club membership. There is no way to validate the number of visits.
CTTV OF SHOREWOOD WORK SESSION EE,rING MINu
April 12, 2010
Page 2 of 6
Heck stated the meeting packet for this evening included a copy of a dg,"d" but he prepared in 2009
regarding compensation. He reviewed items he thought should be conslc� red as part of a compensation
F \ �yJ \
policy.:
yN
How often to conduct a market analysis..
A 11
How close the City's wage scales should be f te�naket averagd
A
Whether or not the City should use the average low, average med ari or average high
compensation.
i> Whether or not the City wants to cdutnu Ott allow ", compensation above the market
r r
average. `1
➢ What amount the City should set aside ann mance increases.
➢ What size /range the inclease�hould be for emploes vvho meet expectations and exceed
expectations.
Councilhnember Woodruff reviewed his suggeAw general yl&ns to t i✓ policy manual, which he had
77
emailed to Administrator Heck on March 23, 201
lk
=, M 3 .. b
ar
\\ ;
Section 3 f38 Subc> ` Period Extension should be revised to also allow the
Council tc extend an r iployee's proftionary period.
➢ Sects °on tl Subd �robatlonary Pfflod"Termination should be revised to allow the
a
Council to terlxnate�tza � ever the City Administrator is not in agreement with
➢ Sectuc�r ,08 Subd, Mould be re ised to say "The review shall be written and outline
the "'rack than h review shall be documented and outline the ... ". He suggested
Council be`p1`p' ded wit ����opy of the six month performance report before the end of
\ ........... the six montharibationa period.
`IuRMESection 4 09 Uge of City Communications Resources needs to be updated.
i ction th Management and Wellness Program should be revised to use the
' ord "Costs" raer than "dues ".
Sectic $ 03 Subd. B Sick Leave When Taken should be revised to be more generic by
removmany reference to specific types of health care appointments and replacing them
with "hp th care appointments ". He questioned what "attending" meant in the statement
"attending to the employee's spouse /partner or child ". Administrator Heck stated that
would be made to be specific to health related needs.
Section 8.03 Subd. C Sick Leave Worker's Compensation should be clarified in sentence
2.
➢ An employee should sign a document rather than endorse a document.
Woodruff stated in Administrator Heck's document regarding compensation the three performance
ratings do not mention achieving the requirements in employees' job descriptions. He recommended that
CITY O S HOREWOOD WORK SESSION °t't G MINUTE
April t2, 2010
Page 3 of 6
be added to each rating. He commented no employee is ever going to meet 100 percent of the
requirement.
Mayor Lizee asked Councilmember Woodruff to clarify his thoughts about granting the Council the
authority to extend a new employee's probationary period or to terminate an employee during their
probationary period. Councilmember Woodruff stated the policy states the City Administrator has the
authority to extend the probationary period; it does not grant the Council the same authority. The policy
states Council may terminate an employee during a probationary period if the City Administrator thinks
that should happen. He did not think the Council should give up its right to terj mate anyone independent
of whether or not the City Administrator is in agreement. It sounds as r thy; ;pity Administrator can
override Council when it comes to terminating an employee. Lizee steed she thought it is the City
Administrator's responsibility to terminate staff. The Administrator r esponsible for informing the
Council of employee performance issues, and if there are ground, fir termlttton Council will formalize
that. Councilmember Turgeon commented that only Council has thouthorrty tp tife or fire an employee.
Administrator Heck explained the City has a city admmist ""` form of government Ui)der State Statute
in this form of government, the city council is the hiring "ald firing body. The city adirt�usti ator manages
personnel and makes recommendations on personnel, iizf the city t t�unciI takes the action. In a city
manager form of government, the city manager makes p so ne ec : ons on thing�� such as hiring,
firing, extending probationary periods and so forth. Mayor asked if Heck thought there was a
problem with the language as written, noting she did not. Heok�ted the language may give the City
�h
Administrator more authority than is allowey tate Statute rf th gu
erage is read literally. Heck then
stated the Administrator must prove there rs S1 qj t,cause to support a v".'stich action. Heck expressed
1.
he becomes a little leery when there is too much act�v............. ft�m a personnperspective with Council. He
commented there are city administrator fonns,of gov�erzat establish a personnel committee
consisting of the city adnnnistrator,and a couple o t otl rl memb
Mayor Lizee recommended "if in
Section 3.08 Subd 3 Co�ctlmen
then stated he did not thin�o
Council
regardir
it Adminisrator's opinion" be removed from the language in
oodruff state' &k would be satisfied with that change. Woodruff
'ould not listei the City Administrator.
the ��nistrator" be removed from Section 3.08 Subd. 2
CoupCriIi, e ',t jber Zerby stated with reg rtl to Section 4.09 Use of City Communications Resources in
other poll" `6 ���lie has seen tR policies estate the city can inspect city -owned computers and emails
sent /received o ompany computers at any time. He thought that should be clearly stated in the policy.
Administrator ff &k. that ts included in that section he is rewriting. The rewrite will address
o ,
monitoring time spent on Gay -owned computers remotely as well policies about social media,
downloading informal and o forth.
Councilmember Woodruft stated the League of Minnesota Cities has a social media model policy as well
as one for communications. Administrator Heck stated he has a copy of both, and also has a model that
addresses email between council members and between staff and council members.
Councilmember Zerby asked if the buy -down of accrued sick leave hours in excess of 800 has been
completed. He wondered if there were any employees who have currently accrued more than 800 hours.
He noted the 800 hour maximum policy was put in place in 2006. Administrator Heck stated he was not
sure what happened then, but based on his experience a buy -down is a one time occurrence. Director
Burton explained she thought there were 2 — 3 employees with close to 800 accrued sick leave hours. She
then explained the policy adopted in 2006 had a provision to buy -down excess hours each year end.
CITY OF SHOREWOOD WORK SESSION MEETING MINUT
April t2, 2010
Page 4 of 6
Administrator Heck stated the policy has conflicting statements. It states thele is a cap and then it states
hours is excess of the cap will be bought down annually. Heck corm nentethasually a cap means just
that; the maximum amount can't be exceeded. He commented sick tm1e���� not the employee's time; it's
the City's time.
Councilmember Zerby asked how employees can accrue more than X00 hours�thelr excess was bought
down in 2006. Director Burton explained employees earn eight htzrs Hof sick le a month. If they were
at the maximum of 800 at the start of the year and used les the 96 hours earned during the year their
year -end balance would be more than 800 hours. Thy -down cpuld potentially b: 4$ hours if they
didn't use any sick leave. She noted the cap occurs atyea,d. y
Director Nielsen stated the policy adopted in 2006 was to buy da excess hours annually.
v a
Councilmember Turgeon stated she has not �C1�d any place wher used sick leave accumulated from
year to year; and this practice was new to her riGated she understc 1dth sides of this. If someone
doesn't use their annual sick leave earned ands he}
the 800 hotlffinaximum they get rewarded
IS
with the annual buy -down. She stated she struggles with, It SC �nn1 buy -down.
Councilmember Zerby real.art e t from the ObMer 9, 200 'work session minutes, which was as
follows. "Turgeon then meted one to view a yly buy -down of sick leave hours in excess of an
800 -hour cap was to ct��tld it a "bop"" for good attetdarpce,
E \� IN zip ,:
i
Councilmember Turgeon aske w Count to 4,,0 y -down excess sick leave again this year and then
stop that practzc
Councllt einber Bailey staW
mealxt'tt t.,a bonus sort of
continumg'wttb,,the bury -down
Councilmember stated
stopping that prache,a
Iat it is, and if an employee is not sick that's great. It's not
s meant to cover short-term illness. He recommended not
this
ported buying down the excess sick leave at 2010 year -end and then
Mayor Liz6e asked AdiaJj 9trator Heck to look into other cities policies. Administrator Heck stated most
cities cap sick leave at 8`00 hours and there is no buy -down in excess. Other cities don't even carry any
excess on the books. He noted employees can already "cash in" up to two hours of sick leave a month for
an amount up to $40 for things such as health club expenses.
Councilmember Woodruff reviewed his thoughts on a compensation philosophy, which is based on his
experiences. His thoughts are based on an assumption that the City will conduct a periodic salary survey.
He related that Administrator Heck had suggested it be done every two years and he thought that
frequency would be appropriate. He stated there are organizations that can conduct the surveys for the
City. One organization he is aware of will use an organization's job descriptions and fit them into
categories of job descriptions in a particular in particular industry, which in this case would be municipal
crry OF SHOREWOOD WORK SESSION ME ETING MINUTES
April 12, 2010
Rage 5 of 6
government. For each job description, the organization is provided a pay range based on an average high
salary and an average low salary, and an average market salary.
Woodruff stated from a policy perspective he thought Council wanted to pay to market and not have
salary increases based on things such as the consumer price index or the implicit price deflator. He
explained something he has seen that works successfully is establishing a meeting - expectations range for
salaries for employees who meet expectations. Employees who meet expectations are not paid at the top
or bottom of the salary range for their position. A somewhat arbitrary decision has to be made on how
large the meeting - expectations range should be. One way of determining thejAeeting- expectations salary
range would be to make the lower end of it some percent lower than the mW pd the position's salary
range and the top of the of it the same percent higher than the mid pith," 14 recommended against any
employee's annual salary exceeding the top of the salary range for position. An employee could
receive a lump -sum payment salary increase rather than a base salary -ange
Woodruff then stated employees who do not meet exl
do meet expectations. Employees who meet expectati
meeting- expectations salary range should get increas,
and have salaries in the meeting - expectations range "
more rapidly through the meeting - expectations range.
Woodruff asked if the City could update the salary ranges
responded yes.
Woodruff stated Council has to decide if it sip
philosophy. He explained an employee would be'
occur slowly. He stated annually Council would
increases and the City Admx `, istrat rmould have
placement in the meeting xpectatrorts salary ran,
of the pool.
Woodruff then stated Council
employees s,ic itic start at He
meetiniz exile &ations sa Y r..ar
position was typical.
on where in the position's salary range new
i the mid -point and low end of end of the
Counellrnber Turgeon stte her experterices have been with a tier -based system. She indicated she
E
thought tliiyre are factors in allt on to jneeting expectations that must be factored into determining an
employee's merease. At one of `h companies she worked at if employees were all equal when it came to
meeting expectat fns then sup, isors came together and ranked them for increases based on each
employee's potential She did fib! think all employees who met expectations should get the same percent
increase. '
Councilmember Woodff stated other factors besides performance could be considered when
determining increases.
Administrator Heck stated he has access to a League of Minnesota Cities' survey, which is done by the
Waters Consulting Group. It's based on every municipalities' and county's compensation and benefit
information. The survey can be searched by position. The same organization is doing a survey for the
International City Managers Association and is using nationwide data.
iiw not get a pay.,in creases until they
have a salary belo4MJ� lower end of the
r than employees who meet e- pectations
Is who y exceed expectatWhould move
to which Administrator Heck
s b1phing a me ng- expectations salary range
o 1 ��al ns
aty oide of that range but that would
t11e pook'dllars that would be used for salary
ecide how, D allocate the pool of money based on
the percent increase would vary based on the size
Councilmember Turgeon stated the compensation policy needs to address long -term employees and in
particular those who are at the top of their position's salary range. Increases for those employee's can be
CITY 4 OF SHOREWOOD WORK SESSION MEETING MINUTE
April 12, 2010
Page 0 at 6
done with lump -sum payments or a combination of some amount of base pay increase and lump -sum
payment. There also needs to be a way to adjust positions' salary ranges. Administrator Heck stated
salary ranges in the public sector don't increase too much.
Councilmember Woodruff stated when the survey is done every two years it's likely the ranges will
increase some. He then stated if there is an entry level position and a second higher level similar position
both positions should have a position description. He then stated with his proposed approach, the City
would be paying market rate for the resources it was competing for.
Administrator heck stated he will prepare a couple of examples of m
E t •
Turgeon moved, Zerby seconded, Adjourning the City
7:03 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder
ATTEST:
1
salary ranges.
ork Ses`ft, of April 12, 2010, at
L,izee, Mayor
Brian Heck, City
CITE' OF SHOREWOOD
CITE' COUNCIL REGULAR MEETING
MONDAY, APRIL 12, 2010
1. CONVENE CITE' COUNCIL REGULAR MEETING
Mayor Lizee called the meeting to order at 7:07 P.M.
A. Roil Call
Present. Mayor Lizee; Councilmembers Bailey, Turgeon,
City Administrator Heck; Finance Director Bifttou
of Public Works Brown; and Engineer Landtl t
Absent: None.
B. Review Agenda a
Councilmember Woodruff requested Item A2 Update on th 3
g \
agenda.
Turgeon moved, Woodruff seconded, approving the agenda as ai
2. APPROVAL OF 1V.lhNITTES
AR
t "" Zerby; Attorney Tietjen;
g I ctor Nielsen: Director
House be added to the
. Motion passed 5/0.
A. City Council Work Session Minutes, March 22, 2010
\
Woodruff moved, Zerby se�oaed,ppctvmg the Ctt y Council Work Session Minutes of March 22,
2010, as presented Motion
CITY OF St- OREWOOD REGULAR COUNCIL MEETING MlNurES
April 12, 2010
Page 2 of 16
C. Adopting RESOLUTION NO. 10 -011 "A Resolution Approving a Temporary 3.2
Percent 'On -Sale' Malt Liquor License issued to the Excelsior Firelighters Relief
Association."
D. Adopting RESOLUTION NO. 10-012, "A Resolution Authorizing Mayor or
Administrat o All D C in Strawb r
Lane Right-of-Way to David and Abigail Klanecky, a
Motion passed 5 /0.
There were no matters from the floor presented this evening.
W
10
0
Recognition of Service of
On behalf of the Council and the residents
years of service as a Planning Commissi,
recognition. She noted Mr. Gagne had also
Community Center for many years Mr. G
encouraged all residents to v ffigftwme c
On behalf of the
eight years of s
recognition. She
are never tune±
Travis RWers
two yews t.ser
Mayor Lizee,ta
Patrick Hodapp , s plc
for his seven years`
(LMCC). He also seN
Council and the resid(
Hodapp for his service.
Of - ed Bob Gagne for his nine
N plaque of appreciation and
-and he worked at the Southshore
Staff for the opportunity, and he
�€d, 1Vjayor Lizee thanked Sue Davis for her almost
per eoted her with a plaque of appreciation and
Arming Commission. Ms. Davis stated volunteers
the Arctic Fever event will be held again in 2011.
to receive a plaque of appreciation and recognition for his
On behalf of the Council and the residents of Shorewood,
er Travis DeMers for his service.
senti, the meeting to receive a plaque of appreciation and recognition for his
A
ce a representative to the Lake Minnetonka Communications Commission
n fie LMCC Executive Committee in different capacities. On behalf of the
of Shorewood, Mayor Lizee thanked former LMCC representative Patrick
B. Tim Liftin, Executive Director, Minnetonka Community Education, Tour de Tonka
2010 Report
Mayor Lizee stated Tim Liftin, Minnetonka Community Education (MCE) Executive Director, is present
this evening to discuss the MCE's Tour de Tonka event, noting the event is one of the many things MCE
coordinates.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING G MtNt1'I`L' +'
April 12, 2010
Page 3 of 16
Mr. L itfin stated NICE offers many programs and the Tour de Tonka event is the one of the largest events
MCL coordinates, He thanked the City for its support of past Tour de Tonka events, He explained 2,137
riders participated in the 2009 event, with 50 percent of them being new to the event. Riders came from
16 different states (not all of them specifically for the event), and 148 communities were represented. The
number of Shorewood residents participating ranked number 5. hi 2009 there were 2 -mile, 16 -mile, 23-
mile, 38 -mile, 62 -mite and 75 -mile routes. The 2 -mile ride was new in 2009 and it was for young riders.
There were representatives of two counties, 19 cities, 9 police departments and approximately 275
community volunteers who helped with the 2009 event. He thanked the volunteers and noted the event
could not happen without them. He stated there is music throughout the event's route and free pizza at the
end of the rides. There will be a 2 -mile, 16 -mile, 23 -mile, 38 -mile, 65 -mile I00 -mile routes this year.
Some routes will go through 22 communities. The 100 -mile route is new; tere and already more than 50
riders already signed up for it. The four major sponsors of the 20111 went are Walser, Bokoo Bike,
Excelcycle, and INVICTA Watch. He noted 2010 is the fifth year, evei`�11 be held. He stated he had
met with representatives of the South lake Minnetonka Police D the day.
The 2010 Tour de Tonka event is scheduled for August 7`"
Councilmember Zerby asked what the 2 -mile route as�`�� Litfin `Mated it starts and irs'at the MCE
'\0 <�
Center. °�,,,.�..,
Councilmember Zerby asked Director Brown if Public Works lid ans to seal coat any of the roadways
that are on the route in the City. Director �p n stated there is di@ that usually causes some tension.
UN
Brown explained that before roadways can i� ated they mus Public Works staff
begins patching roadways as soon as asphalt i availa 1 He thought Pu31ic Works has implemented a
good solution to deal with things. Once Public' Patclling the roadways the seal coating
effort is done subject to the coiitrgctoi's schedule I o>�Ily th6ltb tractor is responsible for sweeping all
of the roadways it seal now swa?s the seal cp` ed roadways that are part of the Tour
de Tonka route a few daAefore tlt"'.yent. A few yrs ago the City added an additive that shortens the
cure time. Brown noted �� 1 „peating p oadways in nel& d be postponed because of the event,
Mayor Lizee expressed her 7 4"0"'0 . eciat bp c t coo unication and cooperation that exists between
Director Brow ,a t eiTttbhc . staff ai d I personnel.
Park Com�n Chair Nor ms. reporte&on matters considered and actions taken at the March 23, 2010,
Park Commis§” p eetmg (as c�Miled in the minutes of that meeting).
A. MA&Fark
Administrator Heck stat 71,/ ��c wring its February 9, 2010, meeting the Park Commission reviewed several
concept designs for the4helter in Manor Park. The Commission directed Staff to revise the options and
gather more information. The Commission reviewed the revised options and discussed six different
options during its March 23, 2010, meeting. The Commission selected a concept design which includes
an addition for two restrooms, a drinking fountain on the inside of the structure, a small utility room for a
forced air furnace, and a ten -foot extension of the existing canopy. He asked Building Inspector
Pazandak, who is the project lead, to comment on the concept design.
Building Inspector Pazandak explained the proposal is to add approximately 14 feet to the east end of the
shelter which is closest to the ball field. The inside of the existing structure is approximately 18 feet by 18
CITY OF SHOREWOOD REGULAR COUNCIL MEETING I UTES
April 12,2010
Page 4 or 16
feet. The additional 6 feet on the inside will allow a mechanical room and spread the space out. Two
bathrooms will be added to the end with doors facing the ball field. The roof will be gabled out. The
exiting canopy will be rebuilt and expanded another 10 feet. Existing structural issues with the shelter will
be corrected.
Councilmember Bailey asked what the Park Commission's second choice option was. Building Inspector
Pazandak stated he didn't know what it was. Part of the Commission was in favor on enclosing the
existing structure including the open part, having a larger mechanical room and somewhat larger warming
house area, fixing some structural issues, adding bathrooms, leaving the roof., structure the way it is, and
building a detached shelter similar to the one in Silverwood Park. The drawbo," the detached structure
is during inclement weather it wouldn't be very convenient to go between fin detached structure and the
closed -in structure. G
In response to a comment from Councilmember
recommended option.
option #8 is the
Councilmember Woodruff stated the cost sheet for opti doesn,'t reflect the msr drinking fountain
feature being selected as part of the project for a Co 's o 0 Bunl g Inspector Pazandak stated that
option could be added at a later date. Some members of the��rk Conmison did not waif to include that
, ,
feature in the original project. Councilmember Zerby st�that s not his understanding of the
Commission's desire. Administrator Heck his recollects' , he Commission wanted a drinking
fountain inside the building. Pazandak stater a ountain could be 5 ed either inside or outside of the
building and the cost would be approximately lIt e That feature' fly be added to the project.
Director Brown stated based on the City's xpei�Iieuath adding fountain at Eddy Station he
recommended putting it in now Instal in a fou aft atdy Station was difficult and far
more costly.
Q
Councilmember Zerby fitted one l pros of thelqp,roposed design is the roof structure remained the
AM
same. It would not requii a condrhoaluse permit. Tlitpefore, it would allow for the project to get started
sooner and that was impoitit to the rk Commission �e option with a detached structure would have
NM
been far more involved��
�,
Park Cornets sion Ch��urQt�tlpan stataie proposed option has the structure close to the play ground.
CoLgI4 a ber TUrgeon stag ie City I f " iltly installed a SNOUT to increase the level of water in the
pond in I -iffi'rr,.�Park. She asm if that�°could potentially cause water problems in the Park. Building
Inspector P andk stated that ai of the Park is already very wet.
j's r
Building Inspector Paa�dak stied this project will be a "design build" type of project. There has been
recent discussion abouYt ` noVJng two posts, which help hold the canopy up and replacing them with two
steel columns and a bears the end. That would help address potential increased wind pressure.
Councilmember Turgeon stated that to her it appears the cost of the project would be approximately
$92,000. Building Inspector Pazandak clarified the high level estimate is $81,650, not including the
installation of a drinking fountain. He noted if this project wasn't done the City would still have to invest
in required repairs for an approximate cost of $9,325, noting those repairs are included in the $81,650
cost.
CITY OIL SHORE WOOD REGULAR COUNCIL MEETING '111 tJm
April 12 2010
,page 5 of 16
Woodruff moved, Zer by seconded, approving the concept design Option N 8 for improvements to
shelter located in Manor Park and authorizing Staff to proceed with the project including a
drinking fountain.
controlled Building Inspector Pazandak stated the design includes a mop sink. He explained the restrooms would
have time • would
provided with keys to access the restrooms. If the drinking fountain were located the building
people using the Park wouldn't have access to the fountain. Councilmember Woodruff suggested the Park
Commission and Pazandak decide where the fountain should be located.
Motion passed 5 /0.
S, PLANNING
Planning Commissioner Vilett reported on matters considered -l' actions take at the April 6, 2010,
Planning Connnission meeting (as detailed in the mmutegFof that meeting). C(%p ` 1, Liaison Turgeon
elaborated on the report. Turgeon noted the Code Amernd rent for 2,pning Permits wa ecorn�nended for
approval on a 4/2 vote by the Planning Commission ; rf stated the,,, iajority of the Coln bission didn't
want to get too involved in residents business; theyvcor V about too mach government
involvement. Vilett then stated that from her perspective it w2r 0" beneficial for the City to have some
type of handout that specifies what types of
Jlings require zonmg3 its and building permits.
Commissioner Vilett explained during the Pat�Gonnrnission m�rere was discussion about
oversized vehicles parked on City roadways iii
Si I areas Two Co<ntrrnrssioners stated those issues
N -
V
weren't being policed even though the instanc were ortedr the South Lake Minnetonka
g ,
zly
Police Department (SLMPD) There had been a� o anent thaul V Wheeler had been parked on a
z
roadway and another cornilie M ,a camper bei' arked Shdstated she had brought up the concern
of storage sheds and PC? on resitial propertre�nd the adherence to setback requirements and so
g
forth, and the issue q,,Ro S becomr��senni- permanent storage fixtures. Councilmember Turgeon stated
there was some question a�tnnf�wlio �v4s responsible t" nforcing what. Turgeon commented residents
need to know people can't Irve i �� ain t t tdegt, rf has to be on a residential driveway. The concern
about the 1 v on ay when there were weight restrictions. Turgeon
smmested:,rl, eats, stab =arid SLMPD t ersonnel be educated on how such issues should be handled.
Couridiffitinber Bailey as
issues
inistrative Code Enforcement process could address such
Administrator Heck Stated the ty has a parking ordinance that prohibits long -term parking of large
vehicles on City roae_cV,a s He4 plained it's up to the SLMPD to monitor and enforce the ordinance. He
stated he was not sure hate egislatiorn allows the City's Administrative Code Enforcement process to
handle non - moving trafT " violations. He explained that traffic and parking on the roadways is not a
zoning issue. He stated tie SLMPD should be monitoring and enforcing that.
Attorney Tietjen stated the Legislation does not include parking violations.
Council member Turgeon stated part of the issue is residents have complained about the issue of oversized
vehicles to the SLMPD but the SLMPD has not responded to residents' calls.
COLrncilmennber Woodruff asked if there is a set of things the City should be considering writing
ordinances to cover.
CITE' OF SHOR WOOD REGULAR COUNCIL MEETING MINUTES
April I2, 2010
Page 6 of 16
Councilmember Woodruff expressed concern about the reported lack of ei
stated he has been hearing a similar thing from residents for that last two
the City's representative on the SLMPD Coordinating Committee, to bri ,
stated if a resident calls the SLMPD about a violation in their neigl>bPa
expect something will be done about it. He stated in his A the
nothing will be done.
Mayor Liz& stated that is unfortunate. She will bring the F `rhmen
her experience that the SLMPD has been very responsi �
A. City Code Amendment Planning n C
Director Nielsen stated the Planning Commission had asked M
they operated added to the Commission's X010 Work Progran!
minor changes to the language in City Code MpSr 201 (Planning
re -write of the Chapter. The draft revision to eta � er included
MI
result of working between the existing Code at*he f Mn
Commission ordinance. The Commission appeared to be . e aI
it thought the LMC's ordnnanc better described�` t��unctio
adding a provision regarditl it nd) llce expectahoas well as
liaison to the City Coune, as neces a y.
forward.
W1
;ement by the SLMPD. He
v ,He asked Mayor Liz6e,
s up to the Committee. He
they have every reason to
a high level of belief that
it has been
a review of the by -laws under which
_kat was originally anticipated to be
`ti unission) turned out to be a major
n m& e ning's meeting packet is a
esol;i -€ pities' (LMC) model Planning
atijsfied with the way it operates, but
r�f The Commission thought
revision for a Planning Commission
Nielsen explained that prior o�this tmg Councihubfif er Woodruff suggested a couple of changes,
MON
noting Staff agrees with the eaa�gs`��Td����4tiggested there also be a liaison to the Planning
Commission Ih Perk Con ion. Wo6d� suggested that be deleted and included in the Park
Commnissid�'r s by -laws 1 6druff ali€I�uggested Section 201.06 Staff for the Commission be modified to
specify t o Planning Dir t��shall Oft s -aff for the Planning Commission; the reference to City
Engineer i Attorney and "I� Admin§ator should be deleted and replaced with other City staff and
the City Aftarr ey may act as sfi fe s requnfed.
Councilmembe y asked IF Section 201.07 Powers and Duties originally contained only 5
subdivisions. He slat dot appc4fs the revised draft Code includes 12 new subdivisions. Director Nielsen
stated that is correct n explained the Planning Commission considered not including Section
210.01 Subd. 10 CaprtaIlprovements and Subd. 11 Purchase and Sale of Real Property, noting both
were included in the LIC's model. Unfortunately, both are statutory requirements. Per guidance from
Attorney Tietjen, the language stipulates the Commission will review the Capital Improvement Program
on an annual basis.
Zerby then stated the way Subdivision 10 and 11 read they appear to, by law, bind the Council from
making changes unless the Commission makes the recommendation if it has anything to do with the
Comprehensive Plan (the Comp Plan). Nielsen explained if the Council decides the City will purchase
property Council can either route the proposal to the Planning Commission for its recommendation and
determination of its consistency with the Comp Plan, or the City Council can declare it has no baring on
CITY OF SHOREWOOD REGUIAR COUNCIL METING MINUTES
April t2, 2010
Page 7 of t
Councilmember Woodruff stated Section 201.06 states the Planning Director be required at tirnes to
attend Planning Commission meetings. He thought it should be changed , , y.lhe Director shall attend
all the Planning Commission meetings. He suggested Council wait tot � - `actior `until the changes have
g g
been made.
Administrator Heck stated Council may want to discuss Sect
Commission Removals. It states "The City Council shall hays
R r
E wa
Planning Commission for just cause as defined in the SIA" wor
Planning and Park Commissioners can't be subject to thCity's
asked Council if it wanted to include the reference ta"JiT se'
the same level of just cause as employees have. Mayor re
Director Nielsen stated the Planning Commission discussed
there. Just cause was a defined term in the Personnel Policy.
standard; it was intended to refer to that de 911. Attorney Ti(
same Policy, then it could be incorporated mws Coral
A ".
scope of policy, but that may require an amen ent tBRerson
required to have a just cause standard for comrn sroner . 'G
there was a need to include that m all actuality Intlneli
Councilmember Woodruff ggc�� l the subdivrsri� be change
power to remove any tuber of the`nning Comm ion."
Councilmember Woodruff
amendment one more time
the amendment -.
Councrlrnember Bailey "s
Commtstin shall be req
Connnissiart,��ld within a
Commission. Noll question
"bar was set lo A -0 per
Planning Commi
Mayor Liz& stated she
Chair know.
r 201 01 d 3 Members of the
1`4wer to rem - any member of the
Personnel Polr ` &,- He explained
0
,rsonnel policies al procedtires. He
, 1
missioneis are k,!going to have
Okwould be wise" to delete that.
i it wanted to have some standard in
as not intended to hold them to the
WI ted if Council wants to use the
stow could also be included in the
I P01 %, " " ' . Tietjen noted the City is not
J.
ier,pber Zerby stated he did not think
it serve at the whim of the Council.
o "The City Council shall have the
he woulY " to have the opportunity to review this
;ges _Have been incorporated before it takes action on
'ect s X01 .05 Attendance specifies "... members of the Planning
to atte�o less than half the official meetings of the Planning
l alend r�year unless specifically excused by the Chair of the Planning
a commissioner would need an excuse from the Chair. He thought the
"He suggested deleting "unless specifically excused by the Chair of the
statement.
that any commissioner that would have to miss a meeting would let the
Councilmember Bailey stated he thought the changes to the by -laws were good.
9. ENGINEERING/PUBLIC WORKS
A. Request to Waive Water Connection Fee
CITY OFSHOREWOOD REGULAR COUNCIL M MINUTES
April 12, 2010
Page 8 of 16
Engineer Landini noted Council had been provided with a copy of a rg d resolution for consideration.
The language in the resolution is clearer than that in the resolution meeting packet for this
meeting.
Mayor Lizee noted the Svobodas were in attendance this
Councilmember Turgeon asked if the drainage and utih e cement s til has to be filed. `T r?eer Landini
explained it will be filed once it's signed, and the City wilt' the $4Ming fee.
r ::.zs "Ali
Turgeon stated it was her recollection the were two easemerequired for this project. Engineer
Landini explained the O'Neills (25540 Nelstumive) have verbal 01 .5% are some issues with the property that have is Ped first. He st id not know enough about
g gV
ed to sign an easement but there
e d
r
the issues to comment on them but he is world on ' undeu stairig.
Woodruff moved, Bailey %c ded, authoriAztg _tffie Ci + nmistrator to waive the Water
Connection Fee for Frank., an Svoboda, M O Nelsin�1� rive, in exchange for granting the
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City a 10 -foot drainagend utility e;�sement alo>rthe east side of Nelsine Drive as written in the
resolution provided to council this evening.
Councilmember Bailey asked 11, ��vCsC���1Qhave anything to trade would the City sti11 waive
the connectu fe >� then askd�f it was�n �tlity thing or was the City buying land for $5,000.
., i
Administrator Heck earned thet�was looking at this as an equity trade. Bailey stated that would
mean tf�e Svobodas ha�iE�rng to fie th City would be handling the connection charge differently.
Baileythtt�tated he was unp�ortable �ttthis equity trade arrangement.
Councilmemb��urgeon conctiNd with Bailey's comment. She expressed concern that doing this would
NO „s
open the City up t trade issues JJFthe future.
r
Councilmember Woodf sfaled the City is implicitly attaching a value to something the Svobodas are
I F
offering. From his vantag , point, it would obligate the City to consider similar offers in the future from
other residents. He thetstated he would be comfortable with doing this, while commenting it isn't the
best situation. He expressed his willingness to agree to this. He thought the City was trading possible
revenue at some future date for value in an easement the City needs for a project.
In response to a comment from Councilmember Turgeon, Engineer Landini explained the easement
documents will identify all the easement specifics and the rights conveyed.
In response to a question from Mayor Lizee, Engineer Landini explained the easement being discussed is
located entirely on the Svobodas' property. There is a separate easement being discussed, which would be
CITY Of S O EWOOD REGULAR COUNCIL MEETING MINUTES
April 12, 200
Page 9 of 16
located entirely on the O'Neills' property. Lizee stated it's her understanding that both easements are
necessary to address drainage issues. Lizee asked if the City could end up considering a similar offer from
the O'Neills for this project. Landini explained the O'Neills currently don't have access to City water.
Mayor Lizee stated if this is approved the City would have to consider similar offers in the future; it may
not have to accept them, just consider them. She wondered if the O'Neills may want something such as a
cash offer in exchange for granting an easement.
-s s • .t s
In response to a question from Mayor Lizee, Engineer Landini explaine Iat Mr O'Neill has received all
the necessary easement documents. He noted that the O'Neills have niffe e t situation. Director Brown
explained the O'Neills have an issue of interest in the property.
Ad h , \
Councilmember Zerby noted that in 2009 the City swapped land it owned for az easement from a
property owner on Smithtown Lane. He thought Staff d to be aven latitude to dWt,1 Wgs such as this
in order to be able to do a project. Councilmember 'eon statftfrom her vantage rbint that was
:. A N
different because a price tag was not put on the value of the prQ owners land.'erby expressed
concern that not agreeing with the Svobodas' offer would del4Wroject.
Engineer Landini stated there is an altern;
and this would not require getting easeme
project cost would increase because some
cost would be close to $5,000.
for the storin'p�pe within the City's right -of -way,
y rs not lockec< t�� ap airing the easements. The
ould have tc" done. He thought the added
Councilmember Barley exptsca� thought done such an excange would set a bad precedent. He
stated there are a numbg of reside ,who have p* the $5,000 connection charge. He did not think
Council has resolvedth` �,hter policy gnlection chargt.rss e. Although he did not want to delay the road
project, he had concern abc�t�omg stethmg dif
rty fererir one property owner, which could affect how
it deals with other prope owns `�
Councilme would affect the water policy with regard to a
comnecti6 fee. This woirl€ a tra €�� tt ms of value. This City is bartering for something. The
O'Nrlls could potentially asl f1r some t�?i of compensation for their easement.
Councilmember Zerby stated tog this exchange approach would not cost the City any out -of- pocket
money. It would an eventual Toss of revenue. The alternate pathway alternative would cost the City
additional out- of -o' oe t <nIone �
Councilmember Woodru=tated the Svobodas could ask for compensation for granting the easement.
Councilmember Turgeon stated the City still needs the O'Neills to grant an easement if the current design
is used.
Councilmember Bailey stated he is willing to do this as a package deal between the City, the O'Neills,
and the Svobodas with the City waiving the water connection charge for the Svobodas in exchange for
easements from both the Svobodas and the O'Neills. The O'Neills would eventually have to pay the full
$10,000 cost for the access to City water (this includes the assessment cost and connection charge).
CITY OF SH REWOOD REGULAR COUNCIL MEETING MINUTES
April 12, 2010
Page 10 of 16
Without objection from the seconder, the maker of the motion withdrew the motion,
Mayor Lizee stated it was the Svobodas' property that was affected
Svobodas' property also abuts Eureka Road.
Councilmember Turgeon stated if watermain had been in
have still have had to pay the $5,000 connection charge w
Engineer Landini explained the resolution passed in July,
195 regar(
from a $5,000 cost to a $10,000 cost; the $10,000' as for
installation and the connection charge. The Ordmandi y eas
d e
reconstructed and watermain installed.
Councilmember Zerby suggested this be ca � nwd until the
s l
have with their property and sign the easement3 Ittor Brown s
O'Neills to resolve the property issue.
ko `
Councilmember Woodruff stated t
f �<
Neisine Drive road reclaiattoi
reconstruction project If tote City i
have to be revised to � feet the alt
change order would have to IZi�, iss
"GR
order to keep the project on I tree
contract has ut beffii
O'Neills because the
Nelsine 3rtve the Svobodas would
se to conii_ watermain.
to change the rty's water policy
h the assessment frir watermain
ed before Eureka Road was
esolve the issue of interest they
cct7ld take some time for the
next item oil tda is"
o a n tpt bids and award contracts for the
NOW
q ct and the ow View ,Rbad and partial Wild Rose Lane road
O successful in��btaining the two easements, then the bid award will
��:
the pathway opt n,which would be located in the right -of- -way. A
Ffc
Me asked Staff w�eh the change order would have to be issued in
�ngtnpM J� atlflllexplained a change order can be issued after the
Director Blown explained taff has c iw d what the worst case scenario if the easements don't work
out with e Svobodas and 0 The -40" an alternate pathway for dealing with the drainage issues for
an additio''tat Bost. It would bi✓u to theo-asuccessful bidder to come forth with a schedule. From the time
Council awards e contract then is an approximate three to four week period before the contractor will
F
be ready to start tie project. j l�gl'
B. Acccpitids-hnd Award Contract for 2010 Road Improvement Project, City Project
NOs 10 =01' and 10 -02
The low bidder for the 2010 Nelsine Drive road reclamation and the Meadowview Road and Wild Rose
Lane road reconstruction projects is W. M. Mueller and Sons Inc. in the amount of $404,697.18. The
engineer's estimate was $606,610.
Councilmember Woodruff stated the bid from W. M. Mueller is approximately $50,000 less than the next
lowest bid and approximately $100,000 below "the pack." He expressed concern about the large
difference in bid amounts. He asked Staff if this was a good contractor. Engineer Landini stated the City
of Victoria and TKDA have done several successful roadway projects with this firm for Victoria over the
CITY F SHOREWOOD REGULAR COUNCIL CIL M ETIN G MINUTES
April I2, 2010
Page 11 of t
last 15 years. The majority of Mueller's lower cost items are related to mobilization and sand. Mueller's
mobilization costs were cheaper by a factor of 10. The costs for mobilization and sand were $40,000 w
$50,000 less. All of their other costs were right in the pack.
Awarding Turgeon moved, Bailey seconded, Adopting RESOLUTION NO. 10-013, "A Resolution Accepting
Bid and Contract for the 2010 Nelsine Drive, Meadowview Road and Wild Rose Lane
Street, Drainage and Utility Improvements, City Project No. 10-01, 0
In response to a question from Councilmember Zerby, Director Burton explained these projects will be
funded out of the Road Fund.
k.��
Motion passed 4/I with Liz& dissenting,
T =.
Mayor Lizee again reiterated her opposition to any roadway recostructionSrp(ect that does not include
the extension of watermain (where it doesn't exist). She exprped het2disappolrlt�t watermain will not
v
be installed as part of the Meadowview Road and Wild Rosane reconstruction pr€q et
C Acquisition System ( SCADA) System Proposa &for Superior bntxoi and Data AN
Director Brown explained that in prevlou e e<
(CIP) Staff has discussed its desire to de`�
( SCADA) System for both the waste water
System has been programmed into the CIP an `a
over a three year period starting in 2010. Staff
and implementation of the basR,ystem as well
panels for Lift Station 15 aid 1 Fred on Encl
discussions the capital improvement program
d install a Su �1r Control and Data Acquisition
1.1 s and the muffl p,, well system. The SCADA
for btu the sewer and water systems
Or
st fo proposals (RFP) for the design
allation of new lift station control
I nd Shady islands.
Brown then explained the 041 of the't ew System a
time or moderately delayed,' data and reporting
ANN
and inflow into the service areal _F
is to obtain better alarm reporting and real
also be provided to help reduce infiltration
Brown stat6' 7 the RFI' eft- , igned a.�� "performance based RFP." This was done because of the wide
range off echnologies avaif for ven�i�` ,use. The RFP specifies many of the detailed parameters while
at the sar tine leaving vendrb enough t tude to identify their individual solutions.
Brown explainer the proposals ist be received by the City no later than 10:00 A.M. on May 12, 2010.
Staff anticipates t wall present ,proposal and cost considerations to Council during its Mary 24, 2010,
meeting. NWN efol`
Brown noted Staff will present an additional RFP for the actual reconstruction of the remaining portions
of Lift Stations 15 and -- to Council during its April 26, 2010, meeting. Full reconstruction of these lift
stations have also been programmed into the CIP and Enterprise Budgets. The two RFPs were spaced out
because the control panel deigns and construction will take considerably longer than the remaining design
and construction of the Lift Stations.
Brown stated there are a couple of corrections to the RFP. Council has been made aware that the
submittal deadline in Section 1.5 was changed to consistently reflect responders must submit three copies
of their proposal. In Section 10.7.viii TDMA was changed to CDMA. He related that Councilmember
CITY OF SHOREWOOD REGULAR COUNCIL M EETING MINUTES
April 12, 2010
Rage 12 of 16
Woodruff had suggested an Ethernet port be added to the connections. He noted that all of the
connections on the market have an Ethernet port.
Brown then stated Staff recommends Council approve the RFP for the SCADA System for publication.
Liz& moved, Turgeon seconded, approving the request for proposal for the Superior Control and
Data Acquisition System for publication.
Councilmember Woodruff stated he thought the RFP was very detailed. He expressed lie is not able
understand alI of the technical elements. He suggested the City ask for a pct Isiew of the RFP because
it is more like a design document. He then suggested that maybe TKD �r WSJ and Associates could
A BAR
conduct the review. He stated he thought the peer review could be dga�t the same time proposals were
MM
solicited. Director Brown stated he would welcome a peer review, r nded the review be done
before the RFP was publicized. Woodruff stated he was okay with i t.
Ak
Motion passed 4/1 with Woodruff dissenting.
A. Grant Application for Organic Waste Recyd�ingf�Pilot Program
M- Np,
Administrator Heck stated the meeting packZ this evening confa ��grant application for a one -year
pilot Organic Waste Recycling program for heptlit program would begin on
f �� a
September 8, 2010. �'
Heck explained Hennepin County has a Waste Ali,
grants funds to cover half o per- household
participants. Staff has lscussed suG a program
provider. The cost per ho z fold for Or,, s waste
The pilot program would�fi�`varlalzl��Io apps oxin
Organic waste would be prckd up e��urn�
months. The tzrck :gib would occur a Wednesclay,
t t nt IncentWPumd and the City could apply for
of organs waste collection for pilot program
th Organic Disposal, the recommended service
�ectipn would be $4 for pilot program participants.
500 residents in the west portion of the City.
0ummer months and bi- weekly during the winter
same day as garbage and recycling pick -up.
Heck t,4 , 0 explained the tot., rant reds�or $24,540. There would be little cost to the City. The City
would hi s to provide nomlW rri b amount of $1,000 for the development and printing of a
survey andSfaff tinge. The total projecfl "cost would be$25,540. If the grant is not awarded the City is
under no obhg4t on to offer the ` tr gram.
Heck went on to h1ain that`, the end of the one -year pilot program period the City could decide
Qt
whether or not it wants 1"6`cgr Time with organic waste recycling, noting the cost per household would be
$8. It could be extende&' e entire City.
Heck stated Staff recommends Council authorize the submittal of the grant application.
Councilmember Bailey asked if when Heck said "little cost to the City" he meant $1,000, to which
Administrator Heck responded yes. Bailey asked if there is any risk to the City, to which Heck responded
no. Heck noted if the grant were awarded to the City, the City does not have to accept it. Heck stated Staff
is only asking for authorization to submit the grant application.
CITY OFSHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 12, 201 0
Page 13 of 1
Councilmember Turgeon stated she wanted to know the full program cost. She then stated this would
require a third waste container. She also wanted to know the staff costs to bill the program participants for
the service as well as any other staff costs before she would support submitting the grant application.
And, she wanted to know what determines success. She questioned what the long -term cost to the City
would be after the pilot program is over.
Administrator Heck stated the City's recycling Coordinator is managing this project; it falls under the
Coordinator's regular responsibilities. if there are not enough residents who want to participate in the
pilot program, it won't be offered. He again stated Staff is only asking for ,authorization to submit the
grant application.
Councilmember Turgeon stated she wanted to know the success
cities. She wants more information about what other cities are do
the leading edge for everything.
Councilmember Bailey asked what the purpose was of d1 s
stated part of it is to determine if there is any resident into Est in
Hennepin County may require cities to provide orgareste
years. Bailey stated he was not sure what the point was rfi�
will be learned from the pilot program.
Mayor Lizee stated she thought it importanfI�
f VA
program would show that recycling organic 1
thought it would be great to start with a pilot pd r
Councilmember Zerby stated he didn't think thei
residents can subscribe to q r c a-5, te recycling
the residents. zw.
residents the o'
bold reduce the
e o C3rganic waste recycling in other
She Mated she didn't need to be on
SUP
r
a pilot program A- dininistrator Heck
nic waste recych hen stated
IV
on services in the trf two to three
a rittw. He questioned what lessons
troy to recycle organic waste. Such a
, V gwft
at solid waste collected. She
more
haril�t'�rOfT ring the pilot program. He noted
He thcV ht it would be a nice service to offer
Councilmember Woodruff st�tet lr��t ord�ator is already busy and this will be an additional
thing for her to The Deparm has to handle the billing and receivables for the
program ." didn't lh �Iull Staf�,`;eosts have been identified. He expressed concern that other job
'� w
responsib fides will not be dprt rf thiftles priority. He stated he thought organic waste recycling was
a great rd He stated he rs t,in suppf offering such a program at this time. He thought the City
could waif" it Hennepin Corot makesFit a requirement. He did not think "Shorewood has to be in the
business of tr>rig to save the orric recycling world here ".
Mayor Lizee rece i the me Y g at 9:03 P.M.
Mayor Lizee reconvene"e meeting at 9:06 P.M.
P. Grant Application for Park Recycling
Mayor Lizee stated based on the reluctance to support submitting a grant application for providing
organic waste recycling services she assumed Council would not support submitting a grant application
for providing recycling services in the City's parks.
Councilmember Woodruff stated he thought the City has asked its residents to recycle and he thought the
City should ask the same of itself.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April t2, 2010
Page 14 of 16
Woodruff moved, Bailey seconded, authorizing the submission of the 201Waste Abatement
Incentive Fund Program application for recycling in City-owned parks as outlined in the
application.
Councilmember Zerby stated he thought that when the City changed recycling service providers recycling
services were going to be provided in the parks. Administrator Heck explained there is no efficient
method for collecting recyclable materials from the parks. The City will still have to be involved in parks
recycling but it should help make collection more efficient. This was not part of the arrangement with the
previous service provider. A mok
Councilmember Turgeon expressed concern about having to hire
questioned what will happen when the grant funds go away. Ad
staff will be seasonal temporary. When the grant funds are genet
In response to a question from Councilmember "
recycling pick -up is on a different day then residential
Councilmember Turgeon stated this will be another truck
in residential neighborhoods to get to the parks.
Administrator Heck stated the Public W
Councilmember Turgeon stated she agreed
the best plan.
Motion passed 4/1 with
11. STAFF AND C
A. Admini;
Admnnstr0- Meck s
still wait `s for additi
to accommodate this. She
,k explained the part -time
,will be gone.
Nielsen
some of
picks ufili� in the parks.
commercial
ty roadways
City neWto do, but she's not sure it's
1�
Clt��yed an application for the Park Commission opening. The City is
Minno*a Creek Watershed District Rules Update
Administrator stated Mmr � iaha Creek Watershed District (MCWD) representatives and Lake Area
administrators met ltveek tpiscuss potential MCWD rules changes. There was a lot of philosophical
discussion about buf aril size of buffers. Everyone understood there needs to be a buffer.
Administrators expresse concern about applying that process to single family residential properties and
lots of records. The MCWD Board will discuss the comments it received during its June 2010 Board
meeting. He then stated some Lake Area cities have sent in individual comments to the MCWD. The City
of Mound will draft of joint response from member cities. He noted he did not attend the discussion about
shoreland stabilization.
CITY OF S14OREWOOD REGULAR COUNCIL MEETING MINUTES
April 12, 2010
Page 15 of 16
2. City -Owned House
Administrator Heck stated the renters are still there. He's been informed by the rental agency that the
renters may be interested in purchasing the house and directed Bonnie Burton to follow-up with Mr.
Schwartz the rental agent. He noted the renters have had very few issues.
B. Mayor and City Council
i.
Councilmember Bailey explained he attended a meeting of the Excel
2010. The Board was provided a review of the 2011 Operating Budge
— 2031 CIP. He noted draconian like cuts were made to the 2010
anticipated 2010 $120,000 mandatory contribution to the ExcelsidW
Chief Gerber is proposing to restore some of the cuts made ul tie 21
City will see a several percentage point increase in its cti'ibution
understanding that there will property valuation reduct in the n
across the City. Therefore the City will be under a . IN f udget prE
take a position back to the EFD Board he recommended _ crur�crl de
f ��
sometime during the next two meetings. r h / s
Councilmember Turgeon asked if there w y discussion <
taking funds from the State's Fire Safety Fun311 €eal State
Councilmember Bailey stated he did not think
Administrator Heck stated
throughout the State reg4st
Fire Safety Fund (the F
training but were not awai", 0
Also, the Legislature had nod
recently looked ,h` - t e of
General F{ d`Ieavm�
sroz� District (EFD) on April 7,
t t`
MIND
proposal and the 2011
6 03� �fiIng Budget because of the
h
irefighte��Relief Association. EFD
V.
110 budget-�� thought it likely the
to the Distii`6 indicated it's his
-ighborhood o Z erecut this year
ure. Should Couti "tI' want him to
oft
'flo 1
Yate that at leapt' at a high level
impact of the State Legislature
strict.
€t t�es��'t directly iract the District. He explained fire departments
i p
reim ment for trarg; the reimbursements ultimately come from the
ME
There aWa number of fide departments who requested reimbursements for
training, Ie Fund provldes��
He explained a person's home
dedicated I Erie safety purpo
Fund. He stARRIle sent a note
that. He noted that Representati
Councilmember
Council agenda.
0 0 11 �ahrN :3
m others departments received much less than what was requested.
yr ,U'a � 1 f the funds in the Fund for use. The Legislature
��r
4 and d cr allocate $10.5 million from the Fund to the State's
9r"
ely million in the Fund. In addition to reimbursement for firefighter
to rZ5� 1 hazardous materials responders and the State Fire Marshall.
hers' n0t alce shows a .65 percent surcharge which is supposed to be
That.0 5 percent surcharge is now going to go to the State's General
the City's legislative representatives conveying the City was against
'Doepke voted against doing this. Unfortunately, it's been put into law.
that the topic of the City's community gardens be added to the next
Mayor Liz& stated there is a South Lake Minnetonka Police Department Coordinating Committee
meeting scheduled for May 5, 2010.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING l ING I tNUTE
April 12 2010
Page 16 of 16
12. ADJOURN
Woodruff moved, Zerby seconded, Adjourning the City Council Regular Meeting ofApril 12, 2010, .
at 9:21 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED
TED
Christine Freeman, recorder
BE
COUNCIL ACTION FORM
Department Council Meeting Item Number
Finance April 26, 2010 3A
Item DesSri ption: IVIAI . Verified alai ms
From; Michelle Nguyen
Bonnie Burton b6l
Brian Heck
Claims for council authorization. The attached claims list includes checks numbered 49878 through
49925 totaling $178,740.34.
Staff Recommendation
Staff recommends approval of the claims list.
4/22/20:0
1 :.._ r AM A/P
Fi -STORY
CHECK RE
JENDOT SR'
0j c' Slncewocd
11,898.30
B, "?NK :
_ _,EACONJ RANK
049878
DATE RANGE:
4 TI'P.i 9- ;%99/9999
049879
32.00
049880
6,675.67
CHECK
VENDOR I.D.
NAME
STATUS
DATE
00051
EFTPS - FEDERAL W/H
D
4/13/2010
00092
MN DEPT OF REVENUE
D
4/13/2010
00053
ICMA RETIREMENT TRUST - 302131 -4
R
4/13/2010
16625
MINN NCPERS GROUP LIFE INS
R
4/13/2010
00052
PERA
R
4/13/2010
20005
WELLS FARGO HEALTH BENEFIT SVC
R
4/13/2010
10576
ADVANCED IMAGING SOLUTIONS INC
R
4/26/2010
00087
AFSCME CO 5 MEMBERS HEALTH FUN
R
4/26/2010
01250
AHLSTROM, SANDRA
R
4/26/2010
01977
ANDERSON, KRISTI B.
R
4/26/2010
03230
SIPES, INC.
R
4/26/2010
07600
CITY OF EXCELSIOR
R
4/26/2010
17400
CITY OF MINNETONKA
R
4/26/2010
24600
CITY OF TONKA BAY
R
4/26/2010
29278
CLASSIC CLEANING COMPANY
R
4/26/2010
05305
COMMUNITY REC RESOURCES
R
4/26/2010
06630
DEPT OF EMPLOYMENT & ECON DEV
R
4/26/2010
29322
EXCELSIOR FLORIST
R
4/26/2010
50172
FISH, REBECCA
R
4/26/2010
09673
GRAFIX SHOPPE
R
4/26/2010
10506
HENN CTY INFO TECHNOLOGY DEPT
R
4/26/2010
10473
HENN CTY PUBLIC RECORDS
R
4/26/2010
AMOUNT DISCOUNT
PAGE
CHECK
CHECK CHECK
NO
STATUS AMOUNT'
000000
11,898.30
000000
1,952.56
049878
1,408.55
049879
32.00
049880
6,675.67
049882
1,199.13
049883
160.65
049884
408.00
049885
100.00
049886
230.00
049887
869.50
049888
4,312.60
049889
104.33
049890
842.05
049891
847.47
049892
3,861.00
049893
1,762.96
049894
50.42
049895
100.00
049896
2,634.47
049897
64.00
049898
100.00
4/22/2010
_1:2.`7 Ar„ Al ?' -i?.TOR "z' Ci CX REPOR "'
-AND
._ B EA.C:ON DANK
DATE RADKC.,
`/!3/20 i'HRU 99/99/9999
CHECK
VENDOR T.D.
NAME
STATUS
DATE
29321
INDEPENDENT ABSTRACTING SERVIC
R
4/26/2010
29291
JOHN DEERE LANDSCAPES
R
4/26/2010
12135
KIRCHER, LUCINDA
R
4/26/2010
13300
LEAGUE OF MINNESOTA CITIES
R
4/26/2010
21340
LOCAL LINK
R
4/26/2010
1
MARIANNE MILLER
R
4/26/2010
14459
MARIEN, NORMA
R
4/26/2010
15050
MEDIACOM
R
4/26/2010
00079
MEDICA
R
4/26/2010
15500
METRO COUNCIL ENVMT(WASTEWATER
R
4/26/2010
06645
MN DEPT OF LABOR & INDUSTRY
R
4/26/2010
15900
OFFICE DEPOT
R
4/26/2010
26100
QWEST
R
4/26/2010
22600
SENSIBLE LAND USE COALITN
R
4/26/2010
22950
SHOREWOOD TRUE VALUE
R
4/26/2010
23500
SO LK MTKA POLICE DEPT
R
4/26/2010
19435
SPRINT
R
4/26/2010
23250
STANLEY SECURITY SOLUTIONS, IN
R
4/26/2010
29318
STERNBERG LANTERNS, INC.
R
4/26/2010
23726
TKDA ENGINEERS ARCHITECTS PLAN
R
4/26/2010
25325
TWIN CITY GARAGE DOOR CO.
R
4/26/2010
00085
UNUM LIFE INSURANCE CO
R
4/26/2010
PAGE:
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
049899 131.00
049900 160.91
049901 100.00
049902 20 "00
049903 131.80
049904 176.83
049905 100.00
049906 106.16
049907 11,208.90
049908 47,027.65
049909 594.05
049910 64.04
049911 551.66
049912 134.00
049913 32.90
049914 448.03
049915 187.45
049916 263.45
049917 3,075.00
049918 15,940.19
049919 1,090.82
049920 1,235.20
}/12/ J. _.27 A ?4 A P RTSTORY ( 'REPORT
VENDOR S'T
BApjW _ BEACON 'tPNK
DATP-. RAIiGE: 4/13/2010 THRU :19/99/4999
CHECK
VENDOR I.D. NAME STATUS DATE
22901 VIKING LAND TREE CARE INC R 4/26/2010
29152 WAGNER, LISA - GIRL SCOUT TR00 R 4/26/2010
29269 WARNER CONNECT R 4/26/2010
28125 WILLIAMS TOWING R 4/26/2010
28600 ZARNOTH BRUSH WORKS, INC R 4/26/2010
** T 0 T A L S
REGULAR CHECKS:
HAND CHECKS:
DRAFTS:
EFT:
NON CHECKS:
VOID CHECKS:
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1
BANK: 1 TOTALS:
REPORT TOTALS:
CHECK
CHECK CHECK
AMOUNT DISCOUNT NO
STATUS AMOUNT
049921
536.38
049922
100.00
049923
2,800.00
049924
330.74
049925
1,227.99
NO
CHECK AMOUNT
DISCOUNTS
TOTAL APPLIED
47
113,537.95
0.00
113,537.95
0
0.00
0.00
0.00
2
13,850.86
0.00
13,850.86
0
0.00
0.00
0.00
0
0.00
0.00
0.00
VOID DEBITS
VOID DISCOUNTS
VOID CREDITS
0
0.00
0.00
0.00
TOTAL 49
127,388.81
0.00
127,388.81
49
127,388.81
0.00
127,388.81
50
127,388.81
0.00
127,388.81
04 22 2010 !':26 AM
O -:i N
,`.' -_ L PFT.'ox1 Bv tNDc:< -
APR 26, 201.0
PAGE:
^N T, :-�'� HEY
DATL
LS(R _1ON
PUND
t: P2 ?di tiT
A_DV LACED ;MAGTNG SOLUTIONS :
4 126110
AIN °_' 03/06- 04 /06
Ge e al :. =u_?d
Muni, 7: '3 1__iings
I6Ci.65
TOTAL:
:L. 6 0
. 6 5
AFSCME CO 5 MEMBERS HEALTH FUND
4/26/10
MAY- UNFSON MENTAL PREM
General Fund
Unallocated. Expenses
408.00
TOTAL:
408.00
AHLSTROM, SANDRA
4/26/10
SILVERWOOD PARK
Genera]. Fund
Parks & Recreation
100.00
TOTAL:
100.00
ANDERSON, KRISTI B.
4/26/10
PARK TOUR FOLLOWED & REG M
General Fund
Parks & Recreation
230.00
TOTAL:
230.00
RIFFS, INC.
4/26/10
APR RENTAL
General Fund
Parks & Recreation
869.50
TOTAL:
869.50
CITY OF EXCELSIOR
4/26/10
1ST QTR -WATER
Water Utility
Water
4,312.60
TOTAL:
4,312.60
CITY OF MINNETONKA
4/26/10
5366 VINE HILL RD
Water Utility
Water
38.37
4/26/10
5350 VINE HILL RD
Water Utility
Water
38.10
4/26/10
5490 VINE HILL RD
Water Utility
Water
27.86
TOTAL:
104.33
CITY OF TONKA BAY
4/26/10
1ST SW & WA SVC
Water Utility
Water
482.05
4/26/10
1ST SW & WA SVC
Sanitary Sewer Uti
Sewer
360.00
TOTAL:
842.05
CLASSIC CLEANING COMPANY
4/26/10
APR -C.H. SVC
General Fund
Municipal Buildings
0.00
4/26/10
APR -C.H. SVC
General Fund
Public Works
531.01
4/26/10
APR -P.W. SVC
General Fund
Public Works
316.46
TOTAL:
847.47
COMMUNITY REC RESOURCES
4/26/10
PARK SVCS- 04/05- 04/23/10
General Fund
Parks & Recreation
3,510.00
4/26/10
SSCC ASSISTANT- 04/05 -04/22
Southshore Communi
Senior Community Cente
351.00
TOTAL:
3,861.00
DEPT OF EMPLOYMENT & ECON DEV
4/26/10
1ST QTR -C. DAWSON
General Fund
Administration
1,762.
TOTAL:
1,762.96
EFTPS - FEDERAL W/H
4/13/10
FEDERAL W/H
General Fund
NON - DEPARTMENTAL
4,373.32
4/13/10
FICA W/H
General Fund
NON - DEPARTMENTAL
3,049.34
4/13/10
MEDICARE W/H
General Fund
NON - DEPARTMENTAL
713.15
4/13/10
FICA W /II
General Fund
Administration
268.04
4/13/10
MEDICARE W/H
General Fund
Administration
62.69
4/13/10
FICA W/H
General Fund
General Government
320.63
4/13/10
MEDICARE W/H
General Fund
General Government
74.99
4/13/10
FICA W/H
General Fund
Elections
31.35
4/13/10
MEDICARE W/H
General Fund
Elections
7.33
4/13/10
FICA W/H
General Fund
Finance
286.21
4/13/10
MEDICARE W/H
General Fund
Finance
66.94
4/13/10
FICA W/H
General Fund
Planning
293.12
4/13/10
MEDICARE W/H
General Fund
Planning
68.54
4/13/10
FICA W/H
General Fund
Protective Inspections
179.60
4/13/10
MEDICARE W/H
General Fund
Protective Inspections
42.00
4/13/10
FICA W/H
General Fund
City Engineer
179.91
4/13/10
MEDICARE W/H
General Fund
City Engineer
42.07
0,'I 22 %010 __:26 AM
C o 1 ? N
I _ OR- Y ,,
12 V -
APR 2E 201P
PAGE-.
�IENI UF. tiOIF "rdY
-) TE
, ,CR.i: ON
F �?4D
M ^NT
AMUUN'P
4/13/10
F - 1 CA A7 /H
General Fund
Public vlorkq
558.92
4/13/10
MEDICARE W/H
General Fund
Dub! ; .c Works
130.73
4 /13/10
FICA W/H
General Fund
Streets & Roadways
376.11
4/13/10
MEDICARE: W/H
General Fund
Streets & Roadways
87.96
4/13/10
FICA W/H
General Fund
Ice & Snow Removal
7.92
4/13/10
MEDICARE W/H
General Fund
Ice & Snow Removal
1.85
4/13/10
FICA W/H
General Fund
Parks & Recreation
76.40
4/13/10
MEDICARE W/H
General Fund
Parks & Recreation
17.87
4/13/10
FICA W/H
Southshore Communi
Senior Community Cente
66.71
4/13/10
MEDICARE W/H
Southshore Communi
Senior Community Cents
15.61
4/13/10
FICA W/H
Water Utility
Water
147.18
4/13/10
MEDICARE W/H
Water Utility
Water
34.42
4/13/10
FICA W/H
Sanitary Sevier Uti
Sewer
181.60
4/13/10
MEDICARE W/H
Sanitary Sewer Uti
Sewer
42.47
4/13/10
FICA W/H
Recycling Utility
Recycling
12.37
4/13/10
MEDICARE W/H
Recycling Utility
Recycling
2.89
4/13/10
FICA W/H
Stormwater Managem
STORMWATER MANAGEMENT
63.27
4/13/10
MEDICARE W/H
Stormwater Managem
STORMWATER MANAGEMENT
14.79
TOTAL:
11,898.30
EXCELSIOR FLORIST
4/26/10
GARDEN BASKET - HELGESEN
General Fund
Council
50.42
TOTAL:
50.42
FISH, REBECCA
4/26/10
MANOR PARK
General Fund
Parks & Recreation
100.00
TOTAL:
100.00
GRAFIX SHOPPE
4/26/10
LOGOS /INSTALL TRUCK /EQMT R
Equipment Replacem
Equipment Replacement
2,634.47
TOTAL:
2,634.47
HENN CTY INFO TECHNOLOGY DEPT
4/26/10
MAR RADIO
General Fund
Public Works
64.00
TOTAL:
64.00
HENN CTY PUBLIC RECORDS
4/26/10
HENN CTY RECORDS - DEPOSIT
General Fund
City Engineer
100.00
TOTAL:
100.00
ICMA RETIREMENT TRUST - 302131 -457
4/13/10
P/R DEDUCTS - DEFERRED COM
General Fund
NON- DEPARTMENTAL
1,075.00
4/13/10
P/R DEDUCTS - DEFERRED COM
General Fund
NON- DEPARTMENTAL I---
333.55
TOTAL:
1,408.55
INDEPENDENT ABSTRACTING SERVICES, INC.
4/26/10
SMITHTOWN LANE - WHITESTON
Street Capital Imp
Street Capt Improvemen _
_131.00_
TOTAL:
131.00
JOHN DEERE LANDSCAPES
4/26/10
HERBICIDE
General Fund
Parks & Recreation
160.91
TOTAL:
160.91
KIRCHER, LUCINDA
4/26/10
CATHCART PARK
General Fund
Parks & Recreation
100.00
TOTAL:
100.00
LEAGUE OF MINNESOTA CITIES
4/26/10
2010 SAFETY & LOSS CONTROL
General Fund
Public Works
20.00
TOTAL:
20.00
LOCAL LINK
4/26/10
MAY WEB LINK SVC
General Fund
Municipal Buildings
131.80
TOTAL:
131.80
MARIEN, NORMA
4/26/10
FREEMAN PARK ENTRANCE
General Fund
Parks & Recreation _
- _ _1 00.00 _
TOTAL:
100.00
0 20-10 2%. AM
:' O U N
C i_
L REPORT ;J VENDOR -
APR 26, 2010
PAGE
IN Oil SORT KLY
>z,S }T
ESCRIPT
- 01 , 1
k - 'J_V 7:
DEPAR PM "'
AMOU��T"
MEDIACOM
4 . 126110
SSCC
03/96 -05/16
Soutl...nore Communj
Senior Commt ty Ce ie
106
lE
'DOTAL:
106.16
MEDICA
4/26/10
MAY
MEDICAL PREM
General Fund
Unal. .ocated Expenses
11,995.2_
4/26/10
APR -BRUCE
CREDIT
General Fund
Unallocated Expenses
786.34
TOTAL:
11,208.90
METRO COUNCIL ENVMT(WASTEWATER)
4/26/10
MAY
WASTEWATER SVC
Sanitary Sewer Uti
Sewer
47, 027,.65
TOTAL:
47,027.65
MISC. VENDOR MARIANNE MILLER
4/26/10
SSCC- SPRING FASHION SHOW E
Southshore Communi
Senior Community Cents
176.83
TOTAL:
176.83
MN DEPT OF LABOR & INDUSTRY
4 /26/10
1ST
QTR -2010 STATE SURCHAR
General Fund
NON - DEPARTMENTAL
594.05
TOTAL:
594.05
MN DEPT OF REVENUE
4/13/10
STATE
W/H
General Fund
NON - DEPARTMENTAL
1,952.56
TOTAL:
1,952.56
MINN NCPERS GROUP LIFE INS
4/13/10
MONTHLY-
ELECT LIFE INS
General Fund
NON - DEPARTMENTAL
32.00
TOTAL:
32.00
OFFICE DEPOT
4/26/10
GEN
SUPPLIES
General Fund
General Government
10.20
4/26/10
PLANNING SUPPLIES
General Fund
Planning
53.84
TOTAL:
64.04
PERA
4/13/10
P/R
DEDUCTS -PERA
General Fund
NON - DEPARTMENTAL
3,081.10
4/13/10
P/R
DEDUCTS -PERA
General Fund
Administration
310.77
4/13/10
P/R
DEDUCTS -PERA
General Fund
General Government
362.80
4/13/10
P/R
DEDUCTS -PERA
General Fund
Elections
35.65
4/13/10
P/R
DEDUCTS -PERA
General Fund
Finance
323.48
4/13/10
P/R
DEDUCTS -PERA
General Fund
Planning
377.83
4/13/10
P/R
DEDUCTS -PERA
General Fund
Protective Inspections
233.24
4/13/10
P/R
DEDUCTS -PERA
General Fund
City Engineer
203.80
4/13/10
P/R
DEDUCTS -PERA
General Fund
Public Works
658.80
4/13/10
P/R
DEDUCTS -PERA
General Fund
Streets & Roadways
454.96
4/13/10
P/R
DEDUCTS -PERA
General Fund
Ice & Snow Removal
8.94
4/13/10
P/R
DEDUCTS -PERA
General Fund
Parks & Recreation
87.23
4/13/10
P/R
DEDUCTS -PERA
Southshore Communi
Senior Community Cente
75.32
4/13/10
P/R
DEDUCTS -PERA
Water Utility
Water
168.86
4/13/10
P/R
DEDUCTS -PERA
Sanitary Sewer Uti
Sewer
207.46
4/13/10
P/R
DEDUCTS -PERA
Recycling Utility
Recycling
13.97
4/13/10
P/R
DEDUCTS -PERA
Stormwater Managem
STORMWATER MANAGEMENT
71.46
TOTAL:
6,675.67
QWEST
4/26/10
APR
SVC
Water Utility
Water
315.23
4/26/10
APR
SVC
Water Utility
Water
2 36.43
TOTAL:
551.66
SENSIBLE LAND USE COALITN
4/26/10
4/28/10 REG- BRAD /MISSY /SUE
General Fund
Planning
1 34 .00 _
TOTAL:
134.00
SHOREWOOD TRUE VALUE
4/26/10
PARTS
General Fund
City Engineer ______ 32 _ ._90_
TOTAL:
32.90
SO LK MTKA POLICE DEPT
4/26/10
1ST
COURT OVERTIME
General Fund
Police Protection
448.03
01 22- 20::_0 ai 2e, AM
VENDOR SUR'.' I'EY
C 0 7 J N C:'. - ,. pOR- 3v VLINDOR - AI '6, 2 01 0
SPRINT 4/26/10
SVC 03/13 -04/12
Water Utility
Water
4/26/10
SVC 03/13 - 04/12
Sanitary Sewer
Uti Sewer
STANLEY SECURITY SOLUTIONS, INC. 4/26/10
REPAIR WATER TOWER LOCK
Water Utility
Water
AGE:
TOTAL
TOTAL:
Al. JOIV7T
-18.03
02 73
TOTAL: 263.45
STERNBERG LANTERNS, INC.
4/26/10
ROAD CIP
Street
Capital
Imp Street Capt Improvemen
3,075.00
TOTAL:
3,075.00
TKDA ENGINEERS ARCHITECTS PLANNERS
4/26/10
MAR_,AEADOWVIEW & NELSINE
Street
Capital
Imp Street Capt Improvemen
15,940.19
TOTAL:
15,940.19
TWIN CITY GARAGE DOOR CO.
4/26/10
GARAGE DOOR SPRINGS SHOP
General
Fund
Public Works
1
TOTAL:
1,090.82
UNUM LIFE INSURANCE CO
4/26/10
MAY LIFE INS PREM
General
Fund
Unallocated Expenses
1,235.20
TOTAL:
1,235.20
VIKING LAND TREE CARE INC
4/26/10
SILVERWOOD PARKS REMOVAL
General
Fund
Parks & Recreation
536.38
TOTAL:
536.38
WAGNER, LISA - GIRL SCOUT TROOP 12846
4/26/10
FREEMAN PARK PLAZA
General
Fund
Parks & Recreation
100.00
TOTAL:
100.00
WARNER CONNECT
4/26/10
MAY MAINT SVC
General
Fund
Municipal Buildings
2,800.00
TOTAL:
2,800.00
WELLS FARGO HEALTH BENEFIT SVCS
4/13/10
P/R DEDUCTS -HSA
General
Fund
NON- DEPARTMENTAL
1,103.13
4/13/10
P/R DEDUCTS -HSA
General
Fund
General Government
96. 00
TOTAL:
1,199.13
WILLIAMS TOWING
4/26/10
DUI FORFEITURE 1999LEXUS -R
General
Fund
Police Protection
165.66
4/26/10
DUI FORFEITURE 1995PONTIAC
General
Fund
Police Protection
165.08
TOTAL:
330.74
ZARNOTH BRUSH WORKS, INC
4/26/10
CASES BROOMS ST SWEEPER
General
Fund
Streets & Roadways
1,227.99
TOTAL:
1,227.99
PAYROLL EXPENSES
4/12/2010 - 99/99/9999
General
Fund
Administration
4,439.56
General
Fund
General Government
5,182.97
General
Fund
Elections
509.32
General
Fund
Finance
4,621.13
General
Fund
Planning
5,397.59
General
Fund
Protective Inspections
3,332.06
General
Fund
City Engineer
2,911.37
General
Fund
Public Works
9,411.63
General
Fund
Streets & Roadways
6,499.55
0A 22 _20_',0 1 .26 AN C 1 0 " ` ? =ORZ SY VENDo - APR 26, 20 - ' -G PAGE: :.
t3OI2Z .CH, J I. ES "R _ iT,0Ij TIT31IND D PIA: "+SEN'P AMOUNT`
PAYROLL EXPENSES
General Fund.
Icy. Y Sno °x Removal
12'7.70
Genera! Fund
Parks R Recreation
1,246.05
Southshore Communi
Senior Community Cente
1,076.02
Water Utility
Water
2,412.33
Sanitary Sewer Uti
Sewer
2,963.75
Recycling Utility
Recycling
199.52
Stormwater Manaoem
STORMWATER MANAGEMENT
1,020.98
TOTAL:
51,351.53
FUND TOTALS
101
General Fund
94,245.52
403
Equipment Replacement
2,634.47
404
Street Capital Improvemen
19,146.19
490
Southshore Community Ctr.
1,867.65
601
Water Utility
8,570.61
611
Sanitary Sewer Utility
50,876.65
621
Recycling Utility
228.75
631
Stormwater ManagementUtil
1,170.50
GRAND TOTAL: 178,740.34
TOTAL PAGES: 5
0' 2 2 20'0 11
DEPARTMENT
NON D:PARTMENrAL
Council
Administration
General Fund EFTPS - FEDERAL W/H
PERA
DEPT OF EMPLOYMENT & ECON DEV
* *PAYROLL EXPENSES
General Government General Fund
Elections
Finance
Planning
General Fund
General Fund
EFTPS - FEDERAL W/H
PERA
OFFICE DEPOT
WELLS FARGO HEALTH BENEFIT SVCS
* *PAYROLL EXPENSES
EFTPS - FEDERAL W/H
PERA
* *PAYROLL EXPENSES
EFTPS - FEDERAL W/H
PERA
* *PAYROLL EXPENSES
General Fund EFTPS - FEDERAL W/H
PERA
OFFICE DEPOT
SENSIBLE LAND USE COALITN
* *PAYROLL EXPENSES
Municipal Buildings General Fund ADVANCED IMAGING SOLUTIONS INC
LOCAL LINK
WARNER CONNECT
CLASSIC CLEANING COMPANY
4/13/10
C O U N C : i, REPORT BY DEPAR7MEN7
- ?PP 26, 10 1.0
PAGE:
._
MEDICARE W/H
=JND
'VENDOR NAME'
DA'-L
t)ESC iPT7 11
AMGiiiBT
C-- era' Furd
L °T ?S - FEDERAL W/H
4/13/10
FEDERAL W/H
-,373.32
4/12/2010 - 99/99/9999
4,439.56
4/13/10
FICA W /Fi
3,049.34
4/13/10
FICA W/H
4/13/10
MEDICARE W/H
713.15
MEDICARE W/H
74.99
PERA
4/13/10
P/R DEDUCTS -PERA
3,081.10
4/26/10
ICMA RETIREMENT TRUST- 302131 -457
4/13/10
P/R DEDUCTS - DEFERRED COM
- ,075.00
P/R DEDUCTS -HSA
96.00
4/13/10
P/R DEDUCTS - DEFERRED COM
333.55
MN DEPT OF REVENUE
4 /13/10
STATE W/H
1,952.56
FICA W/H
31.35
MN DEPT OF LABOR & INDUSTRY
4/26/10
1ST QTR -2010 STATE SURCHAR
594.05
4/13/10
MINN NCPERS GROUP LIFE INS
4/13/10
MONTHLY- ELECT LIFE INS
32.00
4/12/2010 - 99/99/9999
509.32
WELLS FARGO HEALTH BENEFIT SVCS
4/13/10
P/R DEDUCTS -HSA
1,103.13
4/13/10
FICA W/H
286.21
TOTAL:
16,307.20
MEDICARE W/H
General Fund
EXCELSIOR FLORIST
4/26/10
GARDEN BASKET- HELGESEN
50.42
4/12/2010 - 99/99/9999
4,621.13
TOTAL:
50.42
TOTAL:
General Fund EFTPS - FEDERAL W/H
PERA
DEPT OF EMPLOYMENT & ECON DEV
* *PAYROLL EXPENSES
General Government General Fund
Elections
Finance
Planning
General Fund
General Fund
EFTPS - FEDERAL W/H
PERA
OFFICE DEPOT
WELLS FARGO HEALTH BENEFIT SVCS
* *PAYROLL EXPENSES
EFTPS - FEDERAL W/H
PERA
* *PAYROLL EXPENSES
EFTPS - FEDERAL W/H
PERA
* *PAYROLL EXPENSES
General Fund EFTPS - FEDERAL W/H
PERA
OFFICE DEPOT
SENSIBLE LAND USE COALITN
* *PAYROLL EXPENSES
Municipal Buildings General Fund ADVANCED IMAGING SOLUTIONS INC
LOCAL LINK
WARNER CONNECT
CLASSIC CLEANING COMPANY
4/13/10
FICA W/H
268.04
4/13/10
MEDICARE W/H
62.69
4/13/10
P/R DEDUCTS -PERA
310.77
4/26/10
1ST QTR -C. DAWSON
1,762.96
4/12/2010 - 99/99/9999
4,439.56
TOTAL:
6,844.02
4/13/10
FICA W/H
320.63
4/13/10
MEDICARE W/H
74.99
4/13/10
P/R DEDUCTS -PERA
362.80
4/26/10
GEN SUPPLIES
10.20
4/13/10
P/R DEDUCTS -HSA
96.00
4/12/2010 - 99/99/9999
5,182.97
TOTAL:
6,047.59
4/13/10
FICA W/H
31.35
4/13/10
MEDICARE W/H
7.33
4/13/10
P/R DEDUCTS -PERA
35.65
4/12/2010 - 99/99/9999
509.32
TOTAL:
583.65
4/13/10
FICA W/H
286.21
4/13/10
MEDICARE W/H
66.94
4/13/10
P/R DEDUCTS -PERA
323.48
4/12/2010 - 99/99/9999
4,621.13
TOTAL:
5,297.76
4/13/10
FICA W/H
293.12
4/13/10
MEDICARE W/H
68.54
4/13/10
P/R DEDUCTS -PERA
377.83
4/26/10
PLANNING SUPPLIES
53.84
4/26/10
4/28/10 REG -BRAD /MISSY /SUE
134.00
4/12/2010 - 99/99/9999
5,397.59
TOTAL:
6,324.92
4/26/10
MAINT 03/06 -04/06
160.65
4/26/10
MAY WEB LINK SVC
131.80
4/26/10
MAY MAINT SVC
2,800.00
4/26/10
APR -C.H. SVC
0.00
TOTAL:
3,092.45
04 -22 -2010 l 25 AM
E - P RrMEp
Police :rotect
:.J N C I L . - .77.i' ". DEPAR MLN"
- A 26 2 010
FICA W/H
PA( ' E:
2
E ".�Zdi VENDOR -r,_:;
LA DATE
D .: rT =Or.�
42.00
=MOUT,
Genera Rund O L:R MKA -POi IC- P.r'P
4/26/70
i;: _,OUR' GVERT]ME
233.24
, :48.0.3
i9I I,LI AMS TOWING
4 /26/10
Eli- FORFETTUR.E
1999LEXUS -R
_65.66
BIFFS, INC.
4/26/10
DUI FORFETTURE
1995PONTIAC
165.08
4/13/10
FICA W/H
3,510.00
TOTAL:
778.77
Protective Inspections General Fund
City Engineer
Public Works
General Fund
EFTPS - FEDERAL W/H
PERA
* *PAYROLL EXPENSES
EFTPS - FEDERAL W/H
PERA
HENN CTY PUBLIC RECORDS
SHOREWOOD TRUE VALUE
* *PAYROLL EXPENSES
General Fund EFTPS - FEDERAL W/H
PERA
HENN CTY INFO TECHNOLOGY DEPT
LEAGUE OF MINNESOTA CITIES
TWIN CITY GARAGE DOOR CO.
CLASSIC CLEANING COMPANY
* *PAYROLL EXPENSES
Streets & Roadways General Fund
Ice & Snow Removal General Fund
EFTPS - FEDERAL W/H
PERA
ZARNOTH BRUSH WORKS, INC
* *PAYROLL EXPENSES
EFTPS - FEDERAL W/H
PERA
* *PAYROLL EXPENSES
4/13/10
FICA W/H
FICA W/H
179.60
4/13/10
MEDICARE W/H
17.87
42.00
4/13/10
4/13/10
P/R DEDUCTS -PERA
AHLSTROM, SANDRA
233.24
SILVERWOOD PARK
100.00
4/12/2010 -
99/99/9999
3,332.06
230.00
BIFFS, INC.
4/26/10
TOTAL:
3,786.90
COMMUNITY REG RESOURCES
4/13/10
FICA W/H
3,510.00
179.91
4/26/10
4/13/10
MEDICARE W/H
MARIEN, NORMA
42.07
FREEMAN PARK ENTRANCE
4/13/10
P/R DEDUCTS -PERA
4/26/10
203.80
536.38
4/26/10
HENN CTY RECORDS - DEPOSIT
100.00
100.00
4/26/10
PARTS
HERBICIDE
32.90
FISH, REBECCA
4/26/10
4/12/2010 -
99/99/9999
2,911.37
TOTAL:
3,470.05
4/13/10
FICA W/H
558.92
4/13/10
MEDICARE W/H
130.73
4/13/10
P/R DEDUCTS -PEAR
658.80
4/26/10
MAR RADIO
64.00
4/26/10
2010 SAFETY
& LOSS CONTROL
20.00
4/26/10
GARAGE DOOR
SPRINGS SHOP
1,090.82
4/26/10
APR -C.H. SVC
531.01.
4/26/10
APR -P.W. SVC
316.46
4/12/2010 -
99/99/9999
9,411.63
TOTAL:
12,782.37
4/13/10
FICA W/H
376.11
4/13/10
MEDICARE W/H
87.96
4/13/10
P/R DEDUCTS -PERA
454.96
4/26/10
CASES BROOMS
ST SWEEPER
1,227.99
4/12/2010 -
99/99/9999
6,499.55
TOTAL:
8,646.57
4/13/10
FICA W/H
7.92
4/13/10
MEDICARE W/H
1.85
4/13/10
P/R DEDUCTS -PERA
8.94
4/12/2010 -
99/99/9999
127.70
TOTAL:
146.41
Parks & Recreation General Fund EFTPS - FEDERAL W/H
4/13/10
FICA W/H
76.40
4/13/10
MEDICARE W/H
17.87
PERA
4/13/10
P/R DEDUCTS -PERA
87.23
AHLSTROM, SANDRA
4/26/10
SILVERWOOD PARK
100.00
ANDERSON, KRISTI B.
4/26/10
PARK TOUR FOLLOWED & REG M
230.00
BIFFS, INC.
4/26/10
APR RENTAL
869.50
COMMUNITY REG RESOURCES
4/26/10
PARK SVCS - 04/05- 04/23/10
3,510.00
KIRCHER, LUCINDA
4/26/10
CATHCART PARK
100.00
MARIEN, NORMA
4/26/10
FREEMAN PARK ENTRANCE
100.00
VIKING LAND TREE CARE INC
4/26/10
SILVERWOOD PARKS REMOVAL
536.38
WAGNER, LISA - GIRL SCOUT TROOP 12846
4/26/10
FREEMAN PARK PLAZA
100.00
JOHN DEERE LANDSCAPES
4/26/10
HERBICIDE
160.91
FISH, REBECCA
4/26/10
MANOR PARK
100.00
0 -22 -2610 2, .,AM
;" -) '' N C i 1 REPORT CF DEPART,"]FNT - A'PR.
26, 299 O
'AGL:
:,
i"UNIJ ?7D0 NA ' ME "
l.)F ='i:_
D ? _ - - _
A 0
* *PAYROLL EXPENSES
/.._2/20 - 99/99/9999
1,21 +6.0'.5
TOTAL:
'7,234.34
Unallocated Expenses
General Fund MEDICA
4/26/7.0
MAY MEDICAT PREM
11,995.24
4/26/10
APR -BRUCE CREDIT
'786.34-
UNUM LIFE INSURANCE CO
4/26/10
MAY LIFE INS PREM
1,235.20
AFSCME CO 5 MEMBERS HEALTH FUND
4/26/10
MAY -UNION DENTAL PREM
408.00
TOTAL:
12,852.10
Equipment Replacement
Equipment Replacem GRAFIX SHOPPE
4/26/10
LOGOS /INSTALL TRUCK /EQMT R
2,634.47
TOTAL:
2,634.47
Street Capt Improvemen
Street Capital Imp TKDA ENGINEERS ARCHITECTS PLANNERS
4/26/10
��$�
MAR- p;ADOWVIEW & NELSINE
15,940.19
STERNBERG LANTERNS, INC.
4/26/10
ROAD
3,075.00
INDEPENDENT ABSTRACTING SERVICES, INC.
4/26/10
SMITHTOWN LANE- WHITESTON
131.00
TOTAL:
19,146.19
Senior Community Cente
Southshore Communi EFTPS - FEDERAL W/H
4/13/10
FICA W/H
66.71
4/13/10
MEDICARE W/H
15.61
PERA
4/13/10
P/R DEDUCTS -PERA
75.32
COMMUNITY REC RESOURCES
4/26/10
SSCC ASSISTANT- 04/05 -04/22
351.00
MISC. VENDOR MARIANNE MILLER
4/26/10
SSCC- SPRING FASHION SHOW E
176.83
MEDIACOM
4/26/10
SSCC- 03/16 -05/16
106.16
* *PAYROLL EXPENSES
4/12/2010 - 99/99/9999
1,076.02
TOTAL:
1,867.65
Water
Water Utility EFTPS - FEDERAL W/H
4/13/10
FICA W/H
147.18
4/13/10
MEDICARE W/H
34.42
PERA
4/13/10
P/R DEDUCTS -PERA
168.86
CITY OF EXCELSIOR
4/26/10
1ST QTR -WATER
4,312.60
CITY OF MINNETONKA
4/26/10
5366 VINE HILL RD
38.37
4/26/10
5350 VINE HILL RD
38.10
4/26/10
5490 VINE HILL RD
27.86
SPRINT
4/26/10
SVC 03/13 -04/12
93.73
STANLEY SECURITY SOLUTIONS, INC.
4/26/10
REPAIR WATER TOWER LOCK
263.45
CITY OF TONKA BAY
4/26/10
1ST SW & WA SVC
482.05
QWEST
4/26/10
APR SVC
315.23
4/26/10
APR SVC
236.43
* *PAYROLL EXPENSES
4/12/2010 - 99/99/9999
2,412.33
TOTAL:
8,570.61
Sewer
Sanitary Sewer Uti EFTPS - FEDERAL W/H
4/13/10
FICA W/H
181.60
4/13/10
MEDICARE W/H
42.47
PERA
4/13/10
P/R DEDUCTS -PERA
207.46
METRO COUNCIL ENVMT(WASTEWATER)
4/26/10
MAY WASTEWATER SVC
47,027.65
SPRINT
4/26/10
SVC 03/13 -04/12
93.72
CITY OF TONKA BAY
4/26/10
1ST SW & WA SVC
360.00
* *PAYROLL EXPENSES
4/12/2010 - 99/99/9999
2,963.75
TOTAL:
50,876.65
Recycling
Recycling Utility EFTPS - FEDERAL W/H
4/13/10
FICA W/H
12.37
4/13/10
MEDICARE W/H
2.89
PERA
4/13/10
P/R DEDUCTS -PERA
13.97
'la -�i 297..0 1 7S i ± ".� 7�
U i9 �. i.: ._ >�: -- By
EPAR M N'T -
. PR
26, 20 -0
RPF MFj FUNT)
7i N7, 2 NAM
DATE
i_: 7 S i2.._ _ T -
i1MOvN'7'
—PAYROLL E
4/12/20:.0 --
99/99/999-
191)
52
�L
TOTAL:
228.75
STORMWATER MANAGEMENT Stormwater Managem
EFTPS - FEDERAL W /r.
4 /13/10
FICA W/F
63.27
4/13
MEDICARE W/A
14.79
PERA
4/13/10
P/R DEDUCTS -PERA
'71.46
—PAYROLL EXPENSES
4/12/2010 -
99/99/9999
1,020.98
TOTAL:
1,170.50
--
-- --- ____= FUND TOTALS ________________
101
General Fund
94,245.52
403
Equipment Replacement
2,634.47
404
Street Capital Improvemen
19,146.19
490
Southshore Community Ctr.
1,867.65
601
Water Utility
8,570.61
611
Sanitary Sewer Utility
50,876.65
621
Recycling Utility
228.75
631
Stormwater ManagementUtil
1,170.50
GRAND TOTAL: 178,740.34
TOTAL PAGES: 4
COUNCIL ACTION FORM
MM
The Minnetonka Country Club and the American Legion Post #259 currently hold on -sale liquor licenses in the
City. Cub Foods currently holds a 3.2 percent off -sale malt liquor license. Park Square Subway (dba
Shorewood Liquor) and The Cellars Wines and Spirits of Shorewood, Inc. both hold an off -sale intoxicating
liquor license. All licenses expire on May 31, 2010.
All licensees have submitted appropriate liquor license documentation and license renewal fees. Background
checks were processed, and there were no disclosable records for convictions within the past year of any
violation of laws relating to the sale of intoxicating liquor for these five establishments. Council may recall
that earlier this year, on January 5, 2010, the American Legion Post #259 was given a warning by the State
Department of Public Safety Alcohol Enforcement, that they were not in compliance, and that a follow -up
visit would be conducted in 90 days. At the January 25, 2010, Council meeting, the City also gave the
American Legion Post #259 a warning. To date, no additional violations have been identified; therefore, this
incident is considered resolved.
Council Action:
Adopt the following five Resolutions:
On -sale Intoxicating Liquor and Special Sunday Sales license for the Minnetonka Country Club and the
American Legion Post #259; 3.2 percent off -sale Malt Liquor license for Cub Foods; and off -sale intoxicating
liquor licenses for Park Square Subway (dba Shorewood Liquor) and The Cellars Wines and Spirits of
Shorewood, Inc.
Council Action:
CITY OF SHOREWOOD
RESOLUTION NO. 10-
A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE ON-SALE
INTOXICATING LIQUOR & SPECIAL SUNDAY SALES
WHEREAS, the Shorewood City Code, Sections 402.02, 40105, 1300.01 and 1300.02,
provides for the licensing of the sale of intoxicating liquor in the City and requires a special
license for Sunday sales; and
WHEREAS, the following applicant has satisfactorily completed an application, and has
fulfilled the requirements for the issuance of a license for the "on-sale" of intoxicating liquor and
for a special license for "Sunday Sales".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That a License for the "on-sale" of intoxicating liquor and a special Sunday License for
sales be issued for a term of one year, from June 1, 2010 to May 31, 2011, consistent with
the requirements and provisions of Chapter 400 of the Shorewood City Code, to the
following applicant:
Applicant Address
Minnetonka Country Club 24575 Smithtown Road
Shorewood, MN 55331
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 26th day of
April, 2010.
Christine Liz6c, Mayor
ATTEST:
Brian Heck, City Administrator/Clerk
CITY OF SHOREWOOD
RESOLUTION NO. 10-
A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE ON-SALE
INTOXICATING LIQUOR & SPECIAL SUNDAY SALES
WHEREAS, the Shorewood City Code, Sections 402.02, 40105, 1300.01 and 1300.02,
provides for the licensing of the sale of intoxicating liquor in the City and requires a special
license for Sunday sales; and
WHEREAS, the following applicant has satisfactorily completed an application, and has
fulfilled the requirements for the issuance of a license for the "on-sale" of intoxicating liquor and
for a special license for "Sunday Sales".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That a License for the "on-sale" of intoxicating liquor and a special Sunday License for
sales be issued for a term of one year, from June 1, 2010 to May 31, 2011, consistent with
the requirements and provisions of Chapter 400 of the Shorewood City Code, to the
following applicant:
Applicant Address
American Legion Post #259 24450 Smithtown Road
Shorewood, MN 55331
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 26th day of
April, 2010.
Christine Lizke, Mayor
ATTEST:
Brian Heck, City Administrator/Clerk
CITY OF SHOREWOOD
RE SOLUTION NO. 10-
A RESOLUTION APPROVING A 3.2 PERCENT "OFF-SALE"
MALT LIQUOR LICENSE
WHEREAS, the Shorewood City Code, Sections 402.05 provides for the licensing of the
sale of 3.2 percent malt liquor in the City; and
WHEREAS, the following applicant has satisfactorily completed an application, and has
fulfilled the requirements for the issuance of a license for the "off-sale" of 3.2 percent malt liquor
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That a License for the "off-sale" of 3.2 percent malt liquor be issued for a term of one
year, or that portion thereof, from June 1, 2010 to May 31, 2011, consistent with the
requirements and provisions of Chapter 400 of the Shorewood City Code, to the
following applicant:
Applicant Address
Shorewood 2001 L.L.C,
Dba, Cub Foods
23800 State Highway 7
Shorewood, MN 55331
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 26th day of
April, 2010.
Christine Liz6e, Mayor
ATTEST:
Brian Heck, City Administrator/Clerk
CITY OF SHOREWOOD
RESOLUTION NO. Ili®
A RESOLUTION APPROVING AN OFF-SALE INTOXICATING LIQUOR LICENSE
11. MR I W I M 0 1 011 ME i i I i
WHEREAS, said Code provides that the applicant shall complete an application for a
liquor license, fulfill certain requirements concerning insurance coverage, have a favorable
financial credit background check and a criminal history background check; and pay a licensing
fee;
WHEREAS, the following applicant has satisfactorily completed an application, and has
fulfilled the requirements for the issuance of a license for the "off-sale" of intoxicating liquor;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That a License for the "off-sale" of intoxicating liquor be issued for a term of one year, or
that portion thereof, from June 1, 2010 to May 31, 2011, consistent with the requirements
and provisions of Chapter 401 of the Shorewood City Code, to the following applicant:
Applicant Address
Park Square Subway, Inc.
DBA Shorewood Liquor
23670 State Hwy. 7
Shorewood, MN 55331
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 26th day of
April, 2010.
Christine Liz6e, Mayor
ATTEST:
Brian Heck, City Administrator/Clerk
CITY OF SHOR14EWOOD
RESOLUTION NO. 10-
A RESOLUTION APPROVING AN OFF-SALE INTOXICATING LIQUOR LICENSE
I 11�111 _1111111���
am, IBM I
WHEREAS, said Code provides that the applicant shall complete an application for a
liquor license, fulfill certain requirements concerning insurance coverage, have a favorable
financial credit background check and a criminal history background check; and pay a licensing
fee;
WHEREAS, the following applicant has satisfactorily completed an application, and has
fulfilled the requirements for the issuance of a license for the "off-sale" of intoxicating liquor;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That a License for the "off-sale" of intoxicating liquor be issued for a term of one year, or
that portion thereof, from June 1, 201 to May 31, 201 consistent with the requirements
and provisions of Chapter 401 of the Shorewood City Code, to the following applicant:
Applicant Address
The Cellars Wines & Spirits
of Shorewood, Inc.
19905 State Hwy. 7
Shorewood, MN 55331
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 26th day of
April, 2010.
Christine Liz6e, Mayor
ATTEST:
Brian Heck, City Administrator/Clerk
rte" .. f e ' .g 4 �z " a ',
Department Date Council Meeting
Administration 4/16/10 4/26/10
From: Jean P anchyshyn, Deputy Clerl
CC: Brian Heck, City A ministrato
x
Item D escription: City Code Chapter 106 — Biennial Elections
., • - .,
The legislature has approved several election law changes, many which relate to the processing of absentee
ballots and the moving up of the Primary Election day to the 2 Tuesday in August. This latter change
prompted staff to review the City Code Chapter on Elections.
There is no need to include the Primary Election date, or the other election law changes in the code, but
rather add a statement that the Minnesota Statutes and Rules relating to election laws are adopted by
reference, as the city follows the State Statutes with regards to Elections. Upon review of the existing code,
staff is proposing language also be added to clarify the date of the city general election, and the number of
council members of which the city council is comprised.
Attorney Mary Tietjen has reviewed the proposed changes and has found them to be acceptable. Nothing is
being removed from the existing Election Chapter. The language being added is shown in underline on the
attached.
Staff recommends Council adopt the attached draft ordinance as proposed.
Council Action:
Approval of an Ordinance amending City Code Chapter 106 — Biennial Elections.
Council Action:
CHAPTER 106
106.01 Biennial elections
106.01 BIENNIAL ELECTIONS.
Subdivision 1. Date of election. The regular city election will be held biennially on the first
Tuesday after the first Monday in November in even numbered
Subdivison 2. Election of council members and mayor. The city council is comprised of a
mayor and four council members. All Council members shall be elected at- large. Biennial
elections shall take place with the following staggering of terms commencing with the 2008
election: two Council members shall be elected for two -year terms, and two Council members
shall be elected for four -year terms. The Mayor shall be elected for a two -year term at each
biennial election. Two Council members shall be elected for four -year terms at each biennial
election thereafter. The terms of elective officers shall commence on the first business day of
January following the election at which the officer was elected.
Subdivision 3. Adoption of Minnesota Statutes and Rules by Reference. The provisions of
M.S. Chapters 200 -212, and Minnesota Rules Chapters 8200 -8255, as they may be amended
from time to time, are hereby adopted by reference and made part of this chapter as if set out in
full.
(Ord. 384, passed 4 -30 -2002; Am. Ord. 449, passed 6 -9 -2008)
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE AMENDING C APTE 106
OFT E S OREWOOD CITY CODE
i= t
Subdivision 1. Date of election. The regular city election will be held biennially on the first
Tuesday after the first Monday in November in even numbered years.
Subdivison 2. Election of Mayor and Council members. The city council is comprised of a
Mayor and four Council members. All council members shall be elected at- large. Biennial elections
shall take place with the following staggering of terms commencing with the 2008 election: two
council members shall be elected for two -year terms, and two council members shall be elected for
four -year terms. The mayor shall be elected for a two -year term at each biennial election. Two
Council members shall be elected for four -year terms at each biennial election thereafter. The terms
of elective officers shall commence on the first business day of January following the election at
which the officer was elected.
Subdivision 3. Adoption of Minnesota Statutes and Rules by Reference. The provisions of M.S.
Chapters 200 -212, and Minnesota Rules Chapters 8200 -8255, as they may be amended from time to
time, are hereby adopted by reference and made part of this chapter as if set out in full.
Section 2 : This Ordinance shall be in full force and effect upon its publication in the
Official Newspaper of the City of Shorewood.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 26th
day of April, 2010.
Christine Liz6e, Mayor
ATTEST
Brian Heck, City Administrator /Clerk
Park and Dock Patrol Proposal
fir tit
City of Excelsior
Prepared by Chief Bryan Litsey
April 19, 2010
The South Lake Minnetonka Police Department (SLMPD) has received a request from the City
of Excelsior to provide seasonal park and dock patrol services for 2010. Representatives from
both organizations met on April 6, 2010 to discuss the appropriate level of service, scheduling
and associated costs. Excelsior representatives were Mayor Nick Ruehl, Council Member
Jennifer Caron and City Manager Kristi Luger. SLMPD representatives were Chief Bryan Litsey
and Community Service Supervisor David Hohertz. This collaborative effort resulted in a
mutually acceptable proposal being reached for the coming season as summarized in this
document.
The SLMPD Joint Powers Agreement, as amended in 2006, requires that a specific process be
followed if a member city desires exclusive supplemental service from the SLMPD. The precise
language is as follows:
"Parties may contract with the SLMPD for the delivery of supplemental services delivered by
separately dedicated personnel outside of the approved budget as mutually agreed by all Parties.
Agreement to provide such supplemental services shall not be unreasonably withheld. "
In consideration of this provision, each member City Council needs to act on this request from
the City of Excelsior in advance of the targeted implementation date of May 28, 2010. The start
date could be sooner if circumstances are such that an earlier presence is desired. As in years
past, this proposal meets the criteria for approval and complements overall SLMPD operations.
The SLMPD Coordinating Committee will be briefed on this proposal at their next quarterly
meeting. The following motion is being recommended by SLMPD staff.
Recommended Motion:
1-1101
City Council approves the South Lake Minnetonka Police Department
providing Park and Dock Patrol Services for the City of Excelsior as mutually agreed upon for
the 2010 summer season.
Park and Dock Patrol Proposal
City of Excelsior - 2410 Summer Season
Page 2 of
The approach taken for providing park and dock patrol services will essentially be the same as
last year other than some reshuffling of hours and combining of coverage. The tentative schedule
worked out between the SLMPD and the City of Excelsior will span between Memorial Day and
Labor Day weekends, unless extended through mutual agreement. Staffing will be more heavily
weighted on weekday evenings and weekends. The schedule is subject to change due to the
availability of personnel, weather conditions, park usage, special events, etc.
The personnel working this seasonal part-time employment will either be classified as a park
service officer or a park police officer. The job classification of park service officer is a civilian
position with duties and responsibilities that do not require state licensor as a peace officer. The
job classification of park police officer requires state licensor as a peace officer and thus is a
more highly skilled position with additional duties and responsibilities. The most current job
descriptions for both classifications have been included with this proposal. See Appendix A.
SEASONAL PART -TIME POSITIONS
Park Police Officer
There are two individuals affiliated with the SLMPD in other roles that maintain their licensor as
police officers and have worked this seasonal part-time employment in the past. Both have
expressed an interest in returning this season. Their expanded patrol area includes the central
business and residential areas bordered by the following streets: Lake Street, West Lake Street,
Third Street and Morse Avenue. The focus within this district is on traffic and parking
enforcement along with other nuisance complaints such as excessive noise.
Compensation for the job classification of park police officer follows the same self - adjusting
hourly rate previously established by the SLMPD Coordinating Committee for fully- licensed
police officers employed on a part-time basis. This hourly rate is based on the salary in the
current labor agreement for an entry -level police officer. This is not only fair, but avoids a
Park and Dock Patrol Proposal
City of Excelsior - 2010 Summer Season
Page 3 of
potential rift with the union. Benefits for this seasonal position are limited to uniforms and gear
being provided along with the training required to maintain their status as a licensed police
officer.
Park Service Officer
Park service officers are civilian personnel with duties and responsibilities that do not require
licensor as a police officer. Individuals working this seasonal part-time employment are norinally
already affiliated with the SLMPD as reserve officers and /or part-time commmunity service officers.
Park service officers are cross - trained so they can patrol the park, dock or both.
Compensation for the job classification of park service officer is determined through an internal
review process. Prior to 2007, there was a different job title and hourly pay rate depending on
whether the assignment was in the park or at the dock. This is no longer applicable under the
current structure whereby the same group of seasonal employees are used for both assignments.
Additionally, the skill level for both assignments is virtually the same. There is now one job title
and one hourly pay rate for both assignments. Benefits for this seasonal position are limited to
uniforms and gear being provided along with the required amount of training.
OTHER CONSIDERATIONS
SLMPD Coordinator /Community Liaison
An essential element of this proposal is having a person designated at the SLMPD to coordinate the
daily operations of this seasonal program and to serve as a liaison with community members.
David Hohertz is a perfect fit and will again be taking on this seasonal role along with his many
other duties and responsibilities as community service supervisor for the SLMPD. He has also
maintained his licensor as a police officer and will be working one of the seasonal part-time
positions of park police officer.
Field Supervision
One of the many benefits of having the SLMPD oversee park and dock patrol services is the direct
supervision in the field. The on -duty patrol sergeant, or in his/her absence the senior on -duty
patrol officer, will monitor the seasonal part -time personnel working on any given day. Such an
arrangement is important not only for the effective delivery of these services, but from a risk
management perspective as well. Governmental agencies are increasingly becoming the target of
litigation when it comes to claims of negligent supervision of personnel, especially when it
concerns law enforcement functions. The SLMPD assumes this supervisory role when providing
park and dock patrol services for the City of Excelsior.
Park and Dock Patrol Proposal
City of Excelsior - 2010 Summer Season
Page 4 of
=
Cost to Excelsior
All- inclusive hourly rates have been established for the job classifications of park service officer
and park police officer. These are based on actual payroll costs plus a five percent administration
fee. See Appendix B. There is no salary increase factored into this proposal in consideration of
the base wage freeze adopted by the Coordinating Committee for 2010. Payroll taxes are
unchanged with only a nominal increase in workers' compensation. It should be noted there is no
required contribution to the state pension fund, being these are seasonal part -time positions. The
five percent administrative fee is intended to recapture the overhead costs associated with the
SLMPD administrating and supervising these additional services along with providing vehicles and
equipment (radios, cellular phones, etc.). Uniforms, gear and training expenses are an additional
expense for the City of Excelsior. These expenses will be less for returning personnel and more for
new personnel.
The attached spreadsheets show both the hourly rates for the aforementioned job classifications as
well as the projected overall cost for the season based on the tentative work schedule. The SLMPD
will work within a mutually agreed upon budget for providing these seasonal services and will not
exceed this amount by more than five percent without prior approval from the City of Excelsior.
This is with the understanding, however, that the SLMPD has the discretion within this financial
limitation to allocate personnel and resources as deemed necessary to achieve the desired outcome.
It should be noted that the sponsor of a special event requiring expanded park patrol coverage is
responsible for the additional cost.
CONCLUSION
A considerable amount of time and effort has gone into this proposal so that it represents a good
value for the City of Excelsior, both in terms of cost and the level of service being provided. The
SLMPD is committed to working with representatives from the City of Excelsior along with
affected residents, business owners and the general public in finding the right balance between the
expense of providing these services and providing for the orderly use of the park, municipal docks
and surrounding areas.
Job s
rip
Park Police Officer
Park Service Officer
EPA T EN`S MANUAL
SOUTH LAKE MINNETONKA ISSUE DATE EFFECTIVE DATE
POLICE DEPARTMENT
GENERAL ORDER 03/30/07 03/30/07
JOB DESCRIPTION DISTRIBUTION
for
PARK POLICE OFFICER ALL PERSONNEL
(1) Must be licensed or eligible to be licensed as a police officer through the Minnesota Board
of Peace Officer Standards and Training.
(2) Must meet selection standards as mandated by the Minnesota Board of Peace Officer
Standards and Training.
(3) Have CPR and first aid training with First Responder or Emergency Medical Technician
certification preferred.
(4) Participate in a selection process as deemed necessary by the Chief of Police. Preference
will be given to personnel currently affiliated with the South Lake Minnetonka Police
Department who meet the eligibility requirements with a history of exemplary
performance.
NATURE OF DUTIES
Park Police Officer is a seasonal part-time position in the City of Excelsior that requires state
licensor as a police officer. It is not a -union position given the temporary nature of the assignment
and the job classification. The normal duration of this seasonal position is between Memorial Day
Weekend and Labor Day Weekend, but may be extended longer depending on the need. Work
performed is in accordance with department policies and procedures. The primary service area
includes the Excelsior Commons Park and adjacent roadways along with the central business
district and adjoining neighborhoods. This primary service area is bordered by the following
roads: Lake Street, West Lake Street, Third Street and Morse Avenue. Duties are carried out in a
manner consistent with community oriented policing and include general patrol, maintenance of
order, prevention of crime, enforcement of state statutes /local ordinances, medical assistance and
calls for service. Stamina is needed in order to be outside for extended periods of time on foot and
bike patrol. Good communication skills and common sense are an essential part of this position.
EXAMPLE OF WORK PERFORMED
(1) Patrol the Excelsior Commons Park and adjacent roadways on foot, bike and in a police
vehicle. Maintain high visibility as a deterrent to inappropriate behavior.
PAGE 2 - REVISED GENE1W, ORDER NUMBER 118
(2) Patrol the central business district and adjoining neighborhoods on foot, bike and in a
police vehicle. Maintain high visibility as a deterrent to inappropriate behavior.
(4) Enforce state statutes and local ordinances pertaining to criminal, traffic and nuisance
violations.
(5) Monitor and enforce parking meters.
(6) Monitor and take appropriate action for the prohibited use and display of alcoholic
beverages.
(7) Take appropriate action to deal with boisterous and disorderly behavior as well as other
inappropriate conduct.
(8) Render medical assistance.
(9) Account for lost and found property in the park.
(10) Maintain daily activity logs and complete reports as required.
(11) Testify in court when requested.
(12) Perform such other work as directed or assigned by a supervisor.
DEPARTMENT MANUAL
SOUTH LAt M ETDNKA ISSUE, DATE
POLICE DEPARTMENT
GENERAL ORDER 03/30/07
JOB DESCRIPTION
for
PARK SERVICE OFFICER
z,jx .
EFFECTIVE DA'Z'E
03/30/07
r r r
(1) High school graduate, with an interest in law enforcement preferred.
(2) Physically able to perform job.
(3) Have a valid Minnesota Driver's License with a good driving record.
(4) No substantive criminal record.
(5) Have CPR and first aid training with First Responder or Emergency Medical Technician
certification preferred.
(6) Participate in a selection process as deemed necessary by the Chief of Police. Preference
will be given to personnel currently affiliated with the South Lake Minnetonka Police
Department who meet the eligibility requirements with a history of exemplary
performance.
NATURE OF DUTIES
Park service officer is a seasonal part-time position in the City of Excelsior. Assignments include
dock patrol and park patrol, which normally extend from Memorial Day Weekend through Labor
Day Weekend unless extended further. Park service officers are cross - trained so they can work
either assignment. It is a civilian position that will require the wearing of a uniform as approved by
the department. Enforcement authority is limited to what is allowable under Excelsior City Code
(Section 1 -14). This includes ordinances dealing with parks, municipal docks, animals, parking
and nuisance matters. Park service officers will be allowed to carry certain self- defense equipment
if trained and approved by the department. They need to have the stamina to be outside on foot or
bike patrol for extended periods of time. They should have good communication skills in order to
present a positive image to the general public and be able to deter criminal and nuisance type
violations. They need to use good common sense and be willing to call for assistance when
situations warrant additional help from on -duty officers with the South Lake Minnetonka Police
Department (SLMPD) and/or Water Patrol Deputies with the Hennepin County Sheriff's
Department (HCSD).
PAGE 2 - REVISED GENERAL ORDER NUMBER 146
(4) Monitor and enforce parking meters.
(5) Monitor and take appropriate action for the prohibited use and display of alcoholic
beverages.
(6) Take appropriate action to deal with boisterous and disorderly behavior as well as other
inappropriate conduct.
(7) Render first -aid within skill level and call for assistance when needed.
(8) Account for lost and found property in the park.
(9) Maintain daily activity logs and complete reports as required.
(10) Testify in court when requested.
(11) Perform such other work as directed or assigned by a supervisor.
DOCK PATROL - EXAMPLE OF WORK PERFORMED
(1) Direct commercial and private boat traffic use of the Excelsior Municipal Docks. Keep
outer pier open for approved watercraft, which requires checking to make sure boats in this
area have the proper authorization. Monitor inner pier for violations and issue written
warnings and /or citations as authorized by Excelsior City Code (Section 1 -14).
(2) Foot patrol in the area of the Excelsior Municipal Docks (Port of Excelsior).
(3) Assist the public as a goodwill ambassador for the City of Excelsior.
(4) Take appropriate action to deal with boisterous and disorderly behavior as well as other
inappropriate conduct.
(5) Monitor and take appropriate action for the prohibited use and display of alcoholic
beverages.
PAGE 3 - REVISED GENERAL ORDER NUMBER 1.46
(6) Render first-aid within skill level and call for assistance when needed.
(7) Notify HCSD Water Patrol Deputies of reported and/or observed water craft concerns on
the lake.
(8) Be well versed in communication equipment in order to monitor and be able to contact
Hennepin County Dispatch, SL Officers, HCSD Water Patrol Deputies and Charter
Boat Employees.
(10) Maintain daily activity logs and complete reports as required.
(11) Testify in court when requested.
(12) Perform other duties as assigned by the Chief of Police and/or designee.
Prqjected Cost to Excelslorfor 20-10
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
Excelsior Park and Dock Patrol Services
2010 Summer Season
Hourly Cost of Seasonal Part-Time Positions
Part-Time Seasonal Positions Hourly Payroll Workers' Ad imstration Total
Rate Taxes Compensation Fee
Park Police Officer
$23.52
$1.80
$0.88
$1.18
$27.38
Park Service Officer
$13.75
$1.05
$0.52
$0.69
$16.01
* Administrative Fee - 5%
Notations: Additional Cost for Uniforms and Gear
Figures Rounded
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
Excelsior Park and Dock Patrol Proposal
Summer Season
Pro jected u et
Park Service Officer - Municipal Docks
Civilian Position - Patrol Port of Excelsior and 319 $16.01 $5,107
Municipal Docks
Training $600
Uniforms and Gear $800
Total 979 $20,166
Projected Budget - 2009 Season
980
Plus Training & Uniforms
$20,152
Actual Total Cost - 2009 Season
$19,075
Figures Rounded
CITY OF SHORE WOOD 5755 COUNTRY CLUB RD
PARK TOUR & COMMISSION MEETING SHOR,WOOD CITY HALL
TUESDAY, APRIL 13, 2010 7:00 P.M.
MINUTES
The Commission met at City Hall at approximately 5:45prn and departed for the South Shore Skate Park.
SKATE PARK:
The Commission noted edges of the larger ramps and b ox tops'thatneeded to be tacked for
-
safety
Anderson pointed out where the potential garden expansioWwould be placed and asked for feedback.
The Commission preferred a north/south expansion to bring the plots closer to the propos spigot.
1
Anderson shared with the Commission that staff was working Withlth6 hedlth department to determined
whether a rock field or sanitary sewer connection would be requii,6d, to install a water fountain to the
park.
Anderson noted that the public works staff wouldllke surrounding the
larger ramp with their own equipment.
MANORPARK:
- Consider replacing small spring toys — Anderson shared public works safety notes and
indicated that slier would be` supplying the Coffirnission with a list of repaired and estimates
for replacement : dtjhp next (,6rarnission meeting
- Investigate under grounding the 'ObWe "Ehes to the shelter
e orrn il '§ionackri6�Jie the tennis court overlay and felt it had held up well
L
Clean tip the'Oe eidebris Mader - the large central tree
:, in a few 6a
I ba to the pond for good measure I
-T Ou ey strq�y a e
Comm iss ione i 'commented that the upside down 'snout' had appeared to already raise the level of the
pond.
SILVERWOOD PARK -
- Level curbing and parking lot 'mound' where removal of the large cottonwood had been
ZD
removed
Pazendak and Anderson identified the space for the shelter installation coming, this spring. They
identified the area within the parking lot and Curbing damaged by the tree roots.
Quinlan noted that much excavation of the mounded area where the tree had been and leveling off of the
area was needed and Would push some of the needed fill towards the space for the shelter.
PARK COMMISSION MINUTES
TUESDAY, APRIL 13, 2010
PAG 2 OF 6
The Commission urged staff to do the project all at once, excavate the `mounded /humped' grassy space
between the parking and proposed shelter, the parking area and curbing all at the same tiffne; and complete
the process so that it looks right. In addition, remove the red marked underbrush.
The Commission adjourned to their regular Park Commission Meeting.
1. CONVENE PARK COMMISSION MEE'T'ING
Chair Norman convened the regular meeting following the Park Tout at 7:30prn.
A. Roll Call
Present: Chair Dorman; Commissioners Trent, Quinlan, and Robb; City Administrator Heck;
Building Inspector Pazendak; City Council liaison Zerby; and Park Coordinator
Anderson
Absent: Commissioner Edmondson and Gaidos
B. Review Agenda
Item 4 became presentation by South Tonka Little League moving rterris down on the agenda and item 10A
became a discussion regarding Community Gardens.
Trent moved, Robb seconded, approving the agenda as amended. Motion passed 4/0.
2. APPROVAL OF MINUTFIS
A. Park Commiss o l Meeting Minutes of March 23, 2010
Both Commissioner Gardos'aid Davrswere removed from `the `Present' section of the Minutes.
Trent moved, :Qumlaxiseconded, approving the Mintes of March 23, 2010 as amended. Motion passed
4/0.
3. MATTERS FROM' FLOOR`
S
4. PRESENTATION AND.'REQUEST BY SOUTH TONKA LITTLE LEAGUE
Grant Leum of STLli'presenteda spring improvement request for Freeman Park. STLL proposed
removing the concrete inside the batting cage near field 3 and constructing three batting cages in its
current location and extending the cages to cover the current gravel area nearer the parking lot. These
cages would have ag time foundation or flooring as opposed to a concrete surface.
Quinlan moved, Robb seconded, recommending the City Council approve STLL request to install
three batting cages near field three, replacing one currently in the space and removing its concrete
surface with a pervious surface recommended by staff contingent upon staff findings and
watershed recommendations. Motion passed 4/0.
PARK COMMISSION MINL ' ITES
TUESDAY, APRIL 13, 2010
PAGE 3 OF 6
REVIEW MONTHLY EXPENDITURE REPORT AND 2010 CIP
Finance Director Burton could not be present, Administrator Heck pointed Out that the only expenditure
to date has been a replacement slide at SiNerwood Park.
Robb asked staff to explain which budget for parks maintenance funds comes from. For instance, does
painting a shelter come from the operations and maintenance budget or the CIP. Robb also asked what
the cutoff point was for depreciation of assets.
Heck explained that general maintenance for parks, as long as It is minor oiigoing maintenance, comes
t, tl
from the operations and park maintenance budget, much like rriowni,g -The larger maintenance items
will often cone from the CIP. He noted that park items are depreciat ed but no , ted,that Burton would need
to elaborate on this in greater details at the next Park Commission meeting.
Though lie understood that many improvements would beJu'doed on a case by case basis Chair Norman
indicated that he would like to track what items becornetart of the CIP versus those that acre considere
maintenance items.
I MME A19 17, 50mod 10
Buildin- Inspectot - Pazendak presented the up t Manor Park slielt&i-'plaiis ' and costs noting that the
City Council had approved pursuing estimates from contractors on des ig - plan 8 as recommended by the
Park Commission with the addition of the drinking fountain;xnost, Likely outside.
Quinlan asked if staff could ihV6W&ate the costs for "utidergroundirig the power line to the shelter.
Although staff would,,call'qn,d check, indicated that this would likely be very expensive.
Zerby asked when the projeei'would" likely ;break ,.grOLtiid,'wliat the steps would be and at what point
completion i
Since a-CUP would not be necessary, and iflapprovals stay on track, Pazendak stated that they would
likelyb64lia,position to break-ground andf noted that now that staff has
ulfill completion by August. He I
been given direction by the Comrn ission and Council he can approach the contractors and ask for true
bids from them" something they;were hesitant to do with so many varied designs. He estimated that it
would take 1-2 weeks to collect the bids and return to City Council, and two weeks more to get final bids
around early May, w couldlead to a possible June I' ground breaking.
Heck pointed Out that, unless some major changes were to occur, the Park Commission would likely be
receiving just updates on progress; whereas the Council would review the final bids.
REPORTS
A. Report on City Council Meeting
Chair Norman reported that, as previously discussed, the City Council moved forward with a plan for
Manor Park shelter.
PARK COMMISSION MINUTES
TUESDAY, APRIL 13, 201
PAGE 4 OF 6
Heck reported that an enhanced park recycling program grant had been applied for by the City which
might provide for additional funding to enhance recycling in the parks beginning in July.
Z-- 1-" L t,
B. Update on Work Program
Anderson shared the Work Program with the Commission acknowledging the completion of some items and
progress of others.
C. Update on Grant Programs
Anderson shared updates regarding several grant applications and enc'06 ra,aed Commissioners to go online to the
Pepsi grant link to cast their vote for the City of Shorewood application each'day. throughout April.
In addition, she noted that while all Shorewood Parks are handicapped, access ibh,'the City had applied for an
inclusive grant thrn Hennepin County and Boundless Playgtdu'hds construct an'6intirely accessible playground at
Manor Park.
Trent suggested that, if it makes sense, staff Should pursue aligning a with the grant process to give
input into applications when warranted.
Commissioner inquired whether we were ap to as many grantsas possible or whether there was time to do
SO.
Anderson noted that staff does try to pursue as i grants Os: potentially' reason able, given the amount of staff
time dedicated to fulfilling the obligations and, attimes obtaining '.Council approval it can be difficult.
Heck interjected that, oftentimes, 6i4m�'ust read the fine print of the grant application to ensure that there aren't
ongoing responsibilities of ',tails' tied to the grant reqL16StS that City's Must Commit to.
8. DISCUSS PARK TOURS'
The Commission identifi�q� d� several
within each park for consideration.
Skate Park Tacking the e dges of the larger ramps and the tops of the 'box' where there are
Tacking
exposed screw
Manor Park: Clean the t►c6sdebris below the large old tree in the center of the park.
Consider replacing some of the smaller spring toys
Inves I t i: 0:6n ; dergrOUnding the power lines
Pursue placing oat or barley straw bales in the pond to help with the weed
control effort
Silverwood Park: Level the Curbing and mound near where the large cottonwood was removed
using some of that excavation material for the fill needed for the shelter and
overlay the parking lot and redo Curbing as planned.
I
DARK COMMISSION MINUTES
S
TUESDAY, APRIL 13, 2010
9e REVIEW SLIMMED PROGRAMS
Anderson shared the summer calendar of activities with the Commission. She indicated that the
Commission had not yet decided whether to move forward with Music in the Parks or not and asked them
to make a motion this evening as to the direction they wished to go. She pointed out that the Summer
Park Fund had a balance of $2500, plus half of the $3000 withheld from the Council CIP contribution for
programming.
Anderson suggested they discuss whether they wish to pursue the Movie in the Parks this year,
explaining that the estimated expenditure would be approximately $850 for;off'season equipment plus
the license fee of roughly $150 -350. She stated that off season or off peak days would reduce the rates
somewhat, where prime time may inflate it somewhat.
Chair Norman was not convinced the City should continue its Music in the Park program and suggested
giving it a rest.
Quinlan disagreed, stating that his viewpoint would beAha_tthe public had come to expect.andlook
forward to Music in the Park and by giving it up this �yearthe C,ommissibzi would lose ground and
virtually have to rebuild the program next year. In addition, he gtestioned'why the Commission wouldn't
do both the music and movie programs this summer given they had,budgeted for new summer
programming.
Chair Norman noted that they must `use it or lose p it' wrtli_iregard to the sumrrier funds. He mentioned that
later summer would be a better option for a family friendly movie.
Anderson interjected that, while Big Walter had been, popular in previous years, many programs must
mix up their artists over the yeas to keep it fresh. Sh& suggested at this late date the Commission give
staff leeway to book oiie ofthe three bands proposed to, , see if any of them would be available for our July
9"' date.
Quinlan moved, Trent seconded, �xecomm6uding staff contact Root City first, followed by the other
bands, and ask them`'to perform o`n July9th contingent upon their meeting the $1000 budget
proposed In addition, he recommenced staff pursue Movie in the Park for Friday evening August
ii,
6 . Motion: passed 4/0.
10. DISCUSS,POSSIBLE LAND USE FOR COMMUNITY GARDENS ON LEGION
PROPERTY
Chair Norman shared the Legion request that the City consider using their land off Smithtown Road for
additional Community 6`arden space. In an effort, to reduce their tax burden, the Legion had offered a
charitable use of their land to the City. Norman asked the Commission what their opinion would be to
this request.
In his opinion, Chair Norman stated that he was unsure whether it made sense to him to move the gardens
to this location when we can expand the gardens at the skate park.
Robb acknowledged that the City has space to expand where it is and didn't see the benefit to the City to
split them up.
PARK CO MISSION MINUTES
TUESDAY, APRIL 13, 2010
PAGE 6 OF 6
Trent stated that the Community Gardens have been tricky to manage. He questioned whether the current
location is the best location for them and suggested that an alternative might be a good option.
Zerby raised concerns about the parking situation that would present itself if the gardens were on
Smithtown Road. In addition, he questioned where water would come from or whether they gardeners
would expect watering trucks to stop there or how they, too, would carry water along the busy road.
Robb moved, Quinlan seconded, to decline the request from the Clarence Clofer American Legion
to pursue community garden plots on their property and instead continue, with the garden current
placement. Motion passed 311, Trent dissenting for aforementioned reas6 fi s.
A. COMMUNITYGARDEN DISCUSSION
Heck suggested the Commission clarify its position to the Council with regard to Community Gardens.
He pointed out that the current garden committee has raised sbn e' questions and confusion that will be
settled upon a meeting between them and staff. He notedtlat some Council members werre unclear
whether the Gardens had been approved.
Chair Norman and the Commission indicated that they had made the' recommendation to Council that the
Council approve the Community Garden Guidelines and registrad6ri-forms, in which, the City allows for
10 plots, several months ago and that nothing, changed since that tithe other than clarification to the
garden committee.
Zerby stated that there was some confusion over recent eanaals ..�
Chair Norman stated that the comaaupity garden was a stepping stone to the garden plot concept that, in
the Commission's mind, was adopted_by Council.
11. DETERMINE LIAISON FOR PARK FOUNDATION MEETINGS
f
Chair Norman stated;ihat he would be the liaison .to the Park Foundation meeting and stated that may be
important,toliave liais`onsfoaheserreetillgs in the future to foster a relationship with the foundation.
12. ' i NlgW BUSINESS
There was none.
13. ADJOURN,=
Trent moved, Robb seconded, adjourning the Park Commission Meeting of April 13, 2010, at
9:15pm. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
Recorder
Liaison for City Council Meeting on April 26 Meeting — Quinlan
COUNCIL ACTION FORM
Joe Pazandak, Building Inspector, presented the updated Manor Park shelter plans and costs to the Park
Commission at their April 13 meeting. Joe stated he is in the process of obtaining estimates from
contractors plan with the addition of a drinking fountain as recommended by the Commission. The Park
Commission also asked staff to investigate the costs for undergrounding the power line to the shelter.
Ground breaking for the shelter is expected to occur around 1, June if the project continues at the
current pace. Staff stated that unless there is a major change to the project, the Park Commission will
receive regular updates on the progress and staff will take quotes and bids to the Council for approval.
Joe will be present Monday night to update and answer any questions the council may have on the
Manor Park Shelter plans and costs.
Attached are the plans, specifications and estimates for the Manor Park Shelter for approval.
Staff Recommendation
Staff Recommends Council approve the plans, specifications and estimates for Manor Park Shelter and
direct staff to proceed with the project.
Council Action:
Manor Park Shelter Remodel i :
Cost estimate:
. Rids for siding, framing and toilet room finish have not been received.
® Additional building contractor has shown interest in preparing a proposal.
® Working on developing additional cost estimates that include underground electrical
service.
® Cost estimate appears to shifting from one element to another element as construction
systems change. Total project appears to ramain in the $82,000 range.
. Costs for open shelter area are increasing. May look at reducing the amount of open
shelter addition to control costs.
Construction:
1. Engineering for end of open shelter was received Wednesday. Engineering design
proposal has issues for clearance under beam and design of footing that we are trying to
evaluate alternate systems to resolve anticipated water in footing excavation and
difficulty of installation.
2. May have found a solution for Toilet Room wall and ceiling finish, plaster over security
lath. This is out for bid.
3. May have found a solution for siding durability, stucco system that has a finish coat
element that can be repaired by city staff. This is out for bid.
4. This project is developing as a "design build project ". Some systems and issues will be
designed as the project moves forward.
ADD �-
zevisioN
04/08/10 BATHROOMS +6'
4 " 5 " EAST END - IDOOR =DOOR
+10' SHELTER
1
�
30.0 -, 20.0
COUNCIL A.,,'TION FORM
The Park Commission recommended and the City Council approved the creation of a community
demonstration garden to operate in 2009 at the Shorewood Skate Park. The Park Commission reviewed
the project with the individuals who helped to manage and maintain the demonstration garden late in
2009 and recommended expansion of the garden project to provide ten (10) rentable plots for the 2010
growing season. The Commission also recommended the installation of the water fountain with a water
access point for the gardeners and the installation of fencing around the perimeter of the garden area.
The Council considered the issue in early 2010 and approved the guidelines and water fountain, but did
not go along with the fencing.
A week or so ago, the key individuals who oversaw the demonstration garden last year began to
communicate with staff regarding this year's program and the discussion turned a bit sour. As a result,
we met and resolved the issues, concerns, and responsibilities. The city's responsibility is to prepare the
garden area, provided hay bales, rain barrels, and fill the rain barrels a few times a week and as needed.
Those renting plots are responsible for everything else related to the gardens. The garden group will
hold classes for interested individuals similar to last year. Fencing is at the discretion of the gardeners
and if desired, must conform to established guidelines.
The size of the garden plot will be approximately 25' x 80' and extend south of the existing
demonstration garden.
The Park Commission recommended the expansion and rental of plots.
Rental fees paid partially covered the acquisition cost of the hay bales.
Options
Recommendation
Staff recommends the Council acknowledge the recommendation of the Park Commission to expand the
community garden program as described above.
Council Action:
CITY OF S-
PLANNING COMMISSION MEETING
TUESDAY, 6 APRIL 2010
CALL TO ORDER
Chair Geng called the meeting to order at 7:00 P.M.
f
COUNCIL CHAMBERS
5 755 COUNTRY CLUB ROAD
Present: Chair Geng; Commissioners Hasek, Hutchins, Vilett, Davis, and Arnst; Planning Director
Nielsen; and Council Liaison Turgeon
Absent: Commissioner Ruoff
� I`1
Commissioner Arnst stated that the discussion regarding Smithtown Crossing at the March 16 "' meeting
included reference to creating a mission statement, and would like to have that be part of the minutes.
She suggested approval of the minutes be tabled pending revision.
Ilasek moved, Arnst seconded, to Table Approval the Planning Commission Meeting Minutes of
March 16, 2010. Motion passed 6/0.
1. 7:00 P.M. PUBLIC HEARING — C.U.P. TO BUILD ON A SUBSTANDARD LOT
Applicant: Mary Edwards
Location: 6170 Ridge Road
Chair Geng noted the procedures utilized in a Public Hearing and explained that any recommendation
made would be placed on the April 26, 2010 Regular City Council meeting Agenda for consideration.
Director Nielsen reviewed his staff report, explaining that the applicant proposes to demolish the existing
home on the property and build a new one in its place. Since the lot is substandard in area for the R -lA /S,
Single - Family Residential /Shoreland zoning district in which it is located, she has applied for a
conditional use permit.
Nielsen noted that there are two nonconforming structures on the property, a small two -car garage located
only ten feet from the edge of the street pavement, and a shed and deck structure located approximately
14 feet from the shoreline of Christmas Lake. Both structures are nonconforming in terms of setbacks,
and the Zoning Code requires that they be either moved into the buildable area, or removed.
Nielsen stated that the lot is substandard in terms of area and the Zoning Code allows that lots of record
are considered buildable if they are within 70 percent of the area and width required by the zoning district
in which they are located. They must also be in separate ownership from any adjoining lots. The
Shoreland (overlay) District however requires a C.U.P. to build on a substandard lot. The lot must meet
PLANNING LCOT MISSION MINUTES
6 April 2010
Page 2 of
the same criteria and is subject to other restrictions as outlined in the staff report dated March 31, 201E1.
The applicant's lot does meet the criteria required by the Code, and the proposed house will conform with
the Rv 1 A District setbacks.
Tom Velmer, the applicant's contractor, said that they would like to keep the existing garage for storage
as it is currently being used and, if necessary, tear it down after the house is constructed. He said the
applicant would also like to keep the deck and shed by the Lake if there is any way to do so.
Mary Edwards, property owner, reiterated that she would like to keep the garage and shed. She said there
is a motorized ramp for getting down to the Lakeshore which ends at the deck and shed area and her
elderly mother couldn't get down to the lake any other way.
Commissioner Vilett asked if the nonconforming structures would have to be removed if this were a
remodel rather than a rebuild. Director Nielsen responded that if just a portion of the house were being
replaced through remodeling, and the replacement represented 50 percent or more of its value, the same
conditions would apply. The same rule applies if an addition to a house equals 50 percent or more of
increase in gross floor area. Nielsen pointed out that the ramp and stairs are permitted to remain,
including a landing area near the lake up to 4 by 8 feet in size. The only option for keeping the
nonconforming structures is to apply for a variance and demonstrate a hardship.
Commissioner Arnst asked if the garage could remain during construction. Nielsen said the practice has
been to allow that and require an escrow deposit to ensure its removal after construction is complete.
Chair Geng opened and closed the Public Testimony portion of the Public Hearing at 7:26 P.M.
Commissioner Hasek asked if it was clear where the bluff is located on the lot because it appears that the
house could be moved closer toward the lake which would allow for a deeper garage to compensate for
storage space lost with the garage removal. Nielsen said the bluff line is very distinct at the site, but it's
possible that there is room to shift the house location.
Hasek moved, Hutchins seconded, to recommend approval of the conditional use permit subject to
the recommendations outlined in the staff report dated March 31, 2010, and to recommend that the
existing garage be allowed to remain on the site during construction and removed no later than two
weeks after the issuance of a Certificate of Occupancy. Motion passed 6/0.
2. 7:10 P.M. PUBLIC HEARING — CODE AMENDMENT FOR ZONING PERMITS
Director Nielsen said, as has been discussed at previous meetings, a system of Zoning Permits is proposed
to require a permit for activities that are not adequately covered by the State Building Code, but are
regulated by the Zoning Code. He said he plans to prepare a brochure for Zoning Permits as a means of
information and education about the requirements.
Hutchins moved, Vilett seconded, to recommend approval of the Code Amendment for the
establishment of a system of Zoning Permits.
Commissioner Davis commented that, as a homeowner, she thought this amendment was a form of
micromanagement. Commissioner Arnst agreed. The Commissioners discussed the pros and cons
of the proposed code.
Motion passed 4/2 (Davis and Arnst opposed).
PLANNINC COM MISSION MINUTES
6 Argil 20 i 0
Page 3 of 4
d. REVIEW FINAL DRAFT AMENDMENT -- CHAPTER 201 (BY-LAWS)
AWS)
Director Nielsen distributed a draft of Chapter 201 of the City Code which contained all revisions made by
the Planning Commission, the City Attorney, and staff.
Arnst moved, Hutchins seconded, to recommend approval of the amendment to Chapter 201 of the City
Code. Motion passed 6/0.
Director Nielsen said this item will go to the City Council at their next meeting of April 12, 2010.
4. DISCUSSION — TAX I-ENCRE MENT FINANCING ( T.I.F.)
Director Nielsen said this discussion will cover both Agenda Items Nos. 4. ( T.I.F.) and S. (Smithtown
Crossing Discussion) since Tax Increment Financing could be one of the incentives possibly available to
developers.
Nielsen said T.I.F. has multiple potential uses, such as write -down of the cost of land, clean up of
contaminated soils, demolition of dilapidated buildings, etc.
Nielsen explained the basics of how T.I.F. works. He said when a project is financed under T.I.F., the new
increased amount of taxes (the increment) generated by an improvement is used to pay for the improvement
itself. Existing taxes continue to be distributed to the taxing agencies (i.e. the City, School District, etc.)
without interruption until the project is complete, after which time they start receiving a higher amount of tax
based on the increased value.
Nielsen said there are certain criteria a project must have to qualify for T.I.F. He said the Smithtown
Crossing parcels contain three qualifications: a contaminated site, blighted buildings, and the need for
assembly of the land. Nielsen said he will consult a financial expert for other incentive options that may be
available in addition to T.I.F.
Commissioner Hasek questioned if the Commission should be prepared to be able to discuss T.I.F. when
talking with the interested parties involved in the Smithtown Crossing project. Nielsen said, along with the
list of desired features for the project, he didn't doubt that, at a minimum, T.I.F. is what it will take to get it
done.
5. DISCUSSION — SMITHTOWN CROSSING
See Agenda Item No. 4 above.
6. MATTERS FROM THE FLOOR
None.
7. DRAFT NEXT MEETING AGENDA
The April 20' meeting will focus on Smithtown Crossing to determine the best approach for introducing
the vision to other interested parties.
Commissioner Ar nst said she would still like to see "New Business" added as a regular Agenda item. She
also said she thought "Matters from the Floor" should be moved up near the beginning of the Agenda.
6 April 2010
Bags 4 of
Nielsen said the danger in that is losing control of the timeframe for the regular iteins, potentially keeping
scheduled applicants waiting unfairly. Commissioner Hasek said he actually experienced that himself, as
an applicant in a different city. Arrest suggested that "Approval of Agenda "' also be added, placed in front
of "Approval of Minutes ".
8, REPORTS
Liaison to Council
Chair Geng reported on items discussed and actions taken by the City Council at their meeting of March
22, 2010. He said the Council is planning to call for a joint meeting with both the Park and planning
Commissions in the near future.
Commissioner Hasek gave a recap of the Sensible Land Use Coalition program on March 31 st : " Cap &
Trade Demystified: What does it mean for Development ?"
Commissioner Arnst said she had information regarding a program about Mixed Use in Today's Market,
for any of the Commissioners that were interested.
9. ADJOURNMENT
Arrest moved, Hasek seconded, Adjourning the Planning Commission Meeting of April 6, 2010 at
8:38 P.M. Motion passed 6/0.
RESPECTFULLY SUBMITTED
Patti Helgesen, Recorder
COUNCIL ACTION FORM
Department: Planning Council Meeting: 26 April 2010 item Dumber:
From: Brad Nielsen, Planning Director
Item Description: Edwards, Mary —Conditional Use Permit
At its 6 April meeting, the Planning Commission held a public hearing to consider a request by
Mary Edwards for a conditional use permit to build a new home on a substandard lot at 6170
Ridge Road (see Planning memorandum attached). The property does not meet the 40,000
square -foot area requirement, but does comply with the 70 percent requirement for existing
lots of record. The Planning Commission agreed with the staff's recommendation to approve
the demolition of the old house and construction of a new one, conditioned upon two
nonconforming accessory structures being brought into conformity. The Commission went on
to recommend that the nonconforming garage be allowed to remain on the site until the new
home was completed. The vote to recommend approval was unanimous.
Options
Direct staff to prepare a resolution approving, denying, or modifying the applicant's request for
a conditional use permit.
Staff Recommendation
Staff agrees with the Planning Commission's recommendation. A resolution to that effect will be placed
on the consent agenda for 10 May. In the mean time, it is also recommended that the applicant be
allowed to proceed with the building permit process.
Council Action:
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (952) 474 -3236
FAX (952) 474 -0128 m www.ci.shorewood.mn.us * cityhall @ci.shorewood.mn.Lis
TO: Planning Commission, Mayor and City Council
FROM: Brad Nielsen
DATE: 31 March 2010
RE: Edwards, Mary — Conditional Use Permit for Construction on a
Substandard Shoreland Lot
FILL NO.: 405 (10.01)
BACKGROUND
Mary Edwards is the owner of the property at 6170 Ridge Road (see Site Location map — Exhibit
A, attached). She proposes to demolish the existing home on the property and build a new one in
its place (see Exhibits B -E). Since the lot is substandard in area for the zoning district in which it
is located, her contractor, Dan Meuisi, has applied for a conditional use permit pursuant to
Section 1201.26 Subd. 5.b. of the City Code.
The subject property is located on Christmas Lake and is zoned R -lA /S, Single - Family
Residential /Shoreland. The lot contains only 28,730 square feet of area, where the R -1A District
requires a minimum of 40,000 square feet, making it nonconforming. The topography of the site
rises from the shoreline of Christmas Lake approximately 54 feet to where the existing house
sits, then another eight feet to Ridge Road. As shown on Exhibits B and C, the property is also
occupied by two accessory structures, a small, two -car garage, located only ten feet from the
edge of the street pavement, and a shed and deck structure located approximately 14 feet from
the shoreline of Christmas Lake. Both of these structures are grossly nonconforming in terms of
required setbacks. An existing stairway and an elevated lift system provide access down to the
lake.
The existing house contains approximately 1411 square feet on the main level according to the
applicant's survey. Although no plans were submitted for the existing structure, it appears that
there may be an additional 1400 square feet of floor area in a lower, walk -out level, plus some
additional square footage in an upper dormer level. The existing garage contains 418 square feet
# ®J6 PRINTED ON RECYCLED PAPER
Memorandum
Re: Edwards C,U-P,
31
March 2010
and the shed near the lake contains 111 square feet of floor area with an approximately 198
square -foot deck.
The proposed house (Exhibits D and E) contains 2130 square feet on the main level, plus an
attached garage containing 624 square feet. Although a lower level floor plan has not been
submitted, presumably the lower level is approximately the same size as the main.
C
A. Nonconformin- Accessory Structures. As mentioned above, both the shed near the lake
and the garage near the road are very nonconforming with respect to R -IA /S zoning
requirements. For example, the garage is required to be set back from the (private) road
65 feet. It is only 10.3 feet from the edge of the Ridge Road pavement. Furthermore, it
is less than three feet from the south property line, where 20 feet minimum is required. If
left in place, the existing garage would create an additional nonconformity — two
driveways without adequate lot width. The Zoning Code only allows one driveway per
120 feet of lot width.
The shed and deck near the lake are approximately 14 feet from the water's edge, where
75 feet is required. Also, the shed is only 8.7 feet from the south lot line where 20 feet is
required.
Several sections of the Zoning Code dictate that the nonconforming accessory structures
on the property be removed, or at least be moved into conformity with current zoning
requirements. First, they are only allowed as accessories to the principal structure. Once
the house is demolished, the accessory structures must also be removed. The City has in
the past allowed conforming accessory structures to remain on the property provided
construction of a new home commenced within six months of the demolition of the old.
Section 1201.03 Subd. 2.d.(5) requires a conditional use permit for the construction of
more than one garage on a property. Section 1201.03 Subd. 2.d.(4)(e) requires that any
nonconforming accessory structures be removed or brought into conformity with the
Zoning Code.
B. Substandard Lots. Section 1201.03 Subd. 2.c.(3) of the Zoning Code addresses
development on substandard lots of record. Section 1201.26 Subd. 5.b. (Shoreland
regulations) goes on to require a conditional use permit for substandard lots in the
Shoreland District. Following is how the applicant's request complies with the criteria
provided in those sections:
1. The subject property is in separate ownership from the two adjoining lots.
2. The Code requires a substandard lot to have at least 70 percent of the minimum
width and area requirements of the zoning district in order to be considered
buildable. In this case the lot meets 96 percent of the width requirement (120
feet) and 72 percent of the area requirement (40,000 square feet).
-2-
Memorandum
Re: Edwards C.U.P.
31 March 2010
4. The floor area of the proposed house and garage on the property will be 16.5
percent of the lot area, where 30 percent floor area to lot area ratio is allowed.
The provisions of the Shoreland District are the same as 1 -4, above. In addition, the
Shoreland provisions require a "shoreland impact plan ". In this case, the applicant
should be required to submit an erosion control and restoration plan for the area near the
lake where the shed /deck will be removed.
1�$
With the removal of the two nonconforming accessory structures and the redesign of the building
to comply with the front setback requirement, the property will comply better with the Zoning
Code than it presently does, despite the lot's substandard area. Subject to the following
conditions, approval of the C.U.P. to build on a substandard lot is recommended:
A. The applicant should submit an erosion control /restoration plan for the area near the lake
where the shed /deck are currently situated. Estimates for the cost of that work should be
used as a basis for an escrow agreement to guarantee the work is done within a prescribed
time.
B. The nonconforming accessory structures should be removed at the same time the existing
house is being demolished. If there is some desire to keep the existing garage, a revised
site plan should be submitted showing that it will meet setback requirements.
C. The building permit plans must include a tree preservation and reforestation plan.
Cc: Brian Heck
Mary Tietjen
Tom 'Velmer*
Mary Edwards
*As this report was being finalized, Dan Meuisi informed us that Tom Velmer would be handling
the application process.
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PROPOSED ELEVATIONS (VERIFY WITH BUILDER)
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2) FIRST FLOOR =997.5
3) BASEMENT -9877
PROPOSED HARDCOVER CALCULATIONS
EXISTING LOT = 28730 + -S.F.
PROPOSED HOUSE = 2623 + - (#6140
PROPOSED DRIVEWAY = 1556+ -
PROPOSED PORCH & DECK = 492 + -
PROPOSED FRONT WALK = 219 + -
EXISTING STEPS = 200 -
EXISTING SHED DECK = 208+ -
EXISTING SHED
EXISTING GARAGE = 418+ -
EXISTING GARAGE DRIVEWAY — 154+ -
TOTAL = 5983 + -S.F.
5983 X 100 = 20-62% PROPOSED HARDCOVER
6730
NOTE: TRAVELLED ROADWAY NOT INCLUDED
IN HARDCOVER
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COUNCIL ACTION FORM
Department: Planning Council (Meeting: 26 April 2010 Item Number:
From: Brad Nielsen, Planning Director
Item Description
•.
The City Council, as always, may choose to adopt the amendment as recommended by the
Planning Commission, modify it, or leave the existing chapter as it is currently written.
Staff Recommendation
Staff understands both sides of this discussion and awaits the Council's direction. The draft
ordinance attached hereto reflects the Council's direction. An alternative draft based on the
Planning Commission's recommendation will be sent under separate cover.
Council Action:
TO: Planning Commission, Mayor and City Council
FRONT: Brad Nielsen
DATE: 19 April 2010
RE: Planning Commission By -laws — Final Revisions
FILE NO. City Code (Chapter 201)
At its 12 April meeting the City Council directed staff to make some minor revisions
to the draft re -write of Chapter 201 that had been recommended by the Planning
Commission. They asked that the Planning Commission be made aware of the
revisions prior to staff bringing a final draft back at the Council's 26 April meeting.
Following are the proposed changes:
201.03 Subd. 2.
"Liaisons. The City Council shall designate one of its members as its liaison to meet
with the Planning Commission, and it shall direct the Planning Commission to
designate one member of its body from time to time as a liaison to meet with the City
Council and one member from time to time as a liaison to meet with the Park
Commission as needed—. p i�Crriirrrrrssrarr mzd f}sm brrosT 3 t�
+ +t
vii- �i��iriz ° - � - to i czi ic cc� zz�rr.�rr t� sTr� c vv rcri
ne "
201.03 Subd. 3.
"Removals. The City Council shall have the power to remove any member of the
Planning Commission. J
z + � j nd a ¢ i � Frcr�an�is cc w�tic c�av vm rrr� izvt cc j' c`�
tY$ iIt e y C—C3LLTIG 66
®2
f ".16 PRINTED ON RECYCLED PAPER
Memorandum
Re: Chapter 201 (By -laws)
19 April 2010
201.05 ATTENDANCE
Note: In addition to the changes directed by the Council regarding the above
paragraph, staff has corrected the reference "said Planning Commission to "the
Planning Commission ".
201.06 STAFF FOR THE COMMISSION
r n a n+ n +ter n �
" The Planning Director,
shall act as primary staff for the Planning Commission and inay shall
attend Commission meetings. Other City staff and the City Attorney may
act as staff for the Planning Commission as may be required. City Staff may provide
the Commission with information as requested by the Commission. The City Clerk
or the City Clerk's designee may perform secretarial duties for the Commission, such
as the keeping of minutes, and ma is responsible for the keeping of records."
These revisions will be placed on the Council's agenda for 26 April.
Cc: Brian Heck
Laura Turgeon
CITE OF SHOREWOOD
ORDINANCE NO.
(PLANNING AN ORDINANCE AMENDING THE SHOREWOOD CITY CODET
EXISTING CHAPTER 201 IN ITS ENTIRETY WITH A REVISED CHAPTER
Section 1. Chapter 201 (Planning Commission) of the Shorewood City Code is
hereby deleted in its entirety and replaced with:
Section
201.01
Establishment
201.02
Composition
201.03
Members of Commission
201.04
Organization
201.05
Attendance
201.06
Staff for the Commission
201.07
Powers and Duties
201.08
Amendments
201.01 ESTABLISHMENT.
The Planning Commission is hereby established. The Planning Commission shall be the city
planning agency authorized by M.S. 462.354, subd. 1, as it may be amended from time to tulle.
Except as otherwise provided in this ordinance, the Planning Commission shall be advisory to
the City Council.
201.02 COMPOSITION.
The Planning Commission shall consist of seven members, who are current residents of
Shorewood, appointed by the City Council. It shall be the policy of the City to endeavor to
appoint one of the Commission members who is a resident of Enchanted Island or Shady Island.
(1987 Code, 201.02) (Ord. 336, passed 5 -26 -1998; Ord. 348, passed 1 -I1 -1999)
201.03 MEMBERS OF COMMISSION.
Subd. 1. Teen, of appointment. The City Council shall by resolution appoint the Planning
Commissioners to serve three -year terms and the terms shall be staggered. All
appointments shall be made by resolution. Terms of appointment commence on
March 1 and terminate on the last day of February, or until the vacancy is filled.
Subd. 2. Liaisons. The City Council shall designate one of its members as its liaison to meet
with the Planning Commission, and it shall direct the Planning Commission to
designate one member of its body from time to time as a liaison to meet with the
City Council and one member from time to time as a liaison to meet with the Park
Commission as needed.
Subd. 3. Removals. The City Council shall have the power to remove any member of the
Planning Commission.
Subd. 4. Vacancies. Vacancies in the Planning Commission shall be filled for the unexpired
term of the member whose place has become vacant in the manner herein provided
for the appointment of members.
(1987 Code, 201.03) (Ord. 336, passed 5 -26 -1998; Ord. 348, passed 1 -11 -1999; Am. Ord. 406,
passed 9 -13 -2004)
201.04 ORGANIZATION.
Subd. 1. Officers. The Chairperson and Vice - Chairperson shall be appointed annually by the
members of the Planning Commission.
Subd. 2. Term. The term of the Chairperson and Vice - Chairperson shall be for one year.
Subd. 3. Meetings and hearings. All meetings of the Planning Commission shall be held at
a regularly scheduled date or at the call of the chair or at the request of a majority
of the members of the Commission, in accordance with Minnesota Open Meeting
Laws.
Subd. 4. Minutes and records. The Planning Commission shall keep minutes of its
proceedings showing the vote of each member upon every question, or if absent or
failing to vote indicating the fact, and shall also keep records of its hearings and
other official actions. ]Every requirement, decision or determination of the Planning
Commission shall be filed with the City Council and shall be a public record.
Subd. 5. Rules and procedure. The Planning Commission shall conduct its meetings
consistent with Roberti Rules of Order and other procedures consistent with the
statutes of the State of Minnesota or with this chapter.
Subd. 6. Quorum. No business shall be conducted by the Planning Commission without a
quorum, consisting of the majority of all members. The concurring vote of the
-2-
majority of all members present shall be necessary to any action by the Planning
Commission.
(1987 Code, 201.04) (Ord. 77, passed 9 -24 ®1973; Am. Ord. 407, passed 9 -27 -2004; Am. Ord.
435, passed 3 °122007)
201.05 ATTENDANCE.
201.06 STAFF FOR THE COMMISSION.
The Planning Director, shall act as primary staff for the Planning Commission and shall attend
Commission meetings. Other City staff and the City Attorney may act as staff for the Planning
Commission as may be required. City Staff may provide the Commission with information as
requested by the Commission. The City Clerk or the City Clerk's designee may perform
secretarial duties for the Commission, such as the keeping of minutes, and is responsible for the
keeping of records.
201.07 POWERS AND DITTIES.
Subd. 1. Generally. The Planning Commission shall have the powers and duties given to
city planning agencies generally by law, including the authority to conduct public
hearings as directed by City Council or City policy. The Planning Commission also
shall exercise the duties conferred upon it by this ordinance.
Subd. 2. Comprehensive Plan. It shall be the purpose of the Planning Commission to
prepare and adopt a comprehensive plan for the physical development of the city,
including proposed public buildings, street arrangements and improvements,
efficient design of major thoroughfares for moving of traffic, parking facilities,
public utilities services, parks and playgrounds, a general land use plan and other
matters relating to the physical development of the city. This plan may be prepared
in sections, each of which shall relate to a comprehensive plan program. After the
City Council has adopted the Comprehensive Plan, the Planning Commission may
periodically, but at least every five years, review the Comprehensive Plan and any
ordinances or programs implementing the plan.
-3-
Subd. 4. Zoning Ordinance. Pursuant to M.S. 462357, subd. 3, as it may be amended from
time to time, after adoption of a comprehensive plan, the Planning Commission
shall review all proposed amendments to the zoning ordinance, conduct public
hearings as directed by City Council or City policy, and make recommendations to
the City Council concerning zoning ordinance amendments and their relation to the
Comprehensive Plan and other land use controls. The Planning Commission shall
report its recommendations to the City Council for action.
Subd. 5. Conditional Use Permits. The Plamiing Commission shall make recommendations
on all requests for a conditional use permit under the terms of the zoning ordinance
and conduct public hearings as directed by City Council or City policy. The
P1am ing Commission shall report its recommendations to the City Council for
action.
Subd. 6. Interim Use Permits. The Planning Commission shall make recommendations on
all requests for an interim use permit under the terms of the zoning ordinance and
conduct public hearings as directed by City Council or City policy. The Planning
Commission shall report its recommendations to the City Council for action.
Subd. 7. Subdivision Regulations. The Planning Commission shall make recommendations
about the subdividing of land as prescribed by the ordinance and conduct public
hearings as directed by City Council or City policy. The Planning Commission
shall report its recommendations to the City Council for action.
Subd. 8. Zoning Variances. All applications for variances shall be referred to the Planning
Commission, and forwarded with or without recommendations directly to the City
Council. The City Council shall have the powers of a Board of Appeals and
Adjustments as provided for in M.S. 462.357, subd. 6, as it may be amended from
time to time for its decision.
Subd. 9. Appeals to Interpretation of Zoning Code Provisions or Denials of Zoning or
Building Permits Based on the Zoning Code. In cases where it is alleged that there
is an error in any order, requirement, decision or determination by an administrative
officer in the enforcement of the Zoning Code, appeals shall be referred to the
Planning Commission, and forwarded with its recommendations directly to the City
Council. The City Council shall have the powers of a Board of Appeals and
-4-
Adjustments as provided for in M.5.462.359, subd. 4, as it may be amended from
time to time for its decision.
Subd. 11. Purchase and Sale of Real Property. Pursuant to M.S. 462.356, subd. 2, as it may
be amended from time to time, after adoption of a comprehensive plan, the Plamling
Commission shall review all proposed acquisitions or disposals of publically owned
interests in real property within the city by the municipality, or any special district
or any agency thereof, or any other political subdivision having jurisdiction within
the municipality, and make findings as to the compliance of the proposed
acquisition or disposal of real property with the Comprehensive Plan. The City
Council may by resolution adopted by two - thirds vote dispense with the
requirements of this section when in its judgment it finds that the proposed
acquisition or disposal of real property has no relationship to the Comprehensive
Plan.
Subd. 12. Comprehensive Plan Amendments. Pursuant to M.S. 462.355, subds. 2, 3, as it may
be amended from time to time, after adoption of a comprehensive plan, the Plamiing
Commission shall review all proposed amendments to the Comprehensive Plan,
hold at least one public hearing, and make recommendations to the City Council
relative to the amendments and their relation to the Comprehensive Plan and other
land use controls. The Planning Commission shall report its recommendations to
the City Council for action.
201.08 AMENDMENTS.
This chapter shall be amended only upon approval of a majority vote of the entire City
Council.
(1987 Code, 201.05) (Ord. 315, passed 11 -25- 1996)"
-5-
Section 2. This Ordinance shall be in fall force and effect upon publishing is the
Official Newspaper of the C-ity of Shorewood.
ADOPTED BY T , CITY COUNCIL OF THE CITY SHOREWOOD this 26"'
day of April 2010.
9. ,, ,.. 0
-6-
COUNCIL ACTION FORM
Department" Planning Council Meeting 26 April 2010 itern Number: 8C
From: Brad Nielsen, Planning Director
Item Description: Zoning Code Amendment — Zoning Permits
Staff has recommended an amendment to the Shorewood Zoning Code establishing a system of
zoning permits where the use of building permits is not appropriate (see attached Planning
Memoranda). After holding a public hearing on the matter, the Planning Commission voted /4-
2) to recommend approval of the amendment presented by staff.
Direct staff to prepare a formal ordinance amendment as recommended by the Planning
Commission; deny the proposed amendment; or modify the amendment.
Staff Recommendation
Staff recommends that we be directed to bring back a formal text amendment for adoption at the 10
May meeting.
Council Action:
CIT OF
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (952) 474 -3236
FAX (952) 474012€5 - www.d.shorewood.mn.us - dtyhall @d.shorewood.mn.us
TO: Planning Commission
FRONT: Brad Nielsen
DATE: 25 February 2010
RE: Zoning Code — Zoning Permits
FILE NO. 405(Zoning)
One of the items on the 2010 Work Program is consideration of an amendment to the
Shorewood Zoning Code, which would establish a system of zoning permits for
activities that are not addressed by the State Building Code. For example, the City
has requirements relative to decks and patios that, if less than 30 inches in height, are
not covered by the Building Code. The City's maul concern has to do with location
and hardcover vs. the standard of construction. When a property owner inquires
about permit requirements we simply advise them that no permit is required, but the
feature in question must meet zoning requirements. Without a permit process there is
no way to monitor the activity for compliance. Further, when some owners find out
that no permit required, they also assume no rules apply.
Many cities have adopted systems of zoning permits to address such activities.
Nowhere is it better explained than in a brochure published by the City of Chanhassen
(see Exhibit A attached). Not only does this explain the City's reason for requiring
the permit, but they explain the advantage to the homeowner of having a record of the
approved activity on file with the City.
Building Inspection and Planning staff have assembled a list of projects that would
require a zoning permit in Shorewood:
• Accessory buildings less than 120 square feet in floor area*
• Fences
• Driveways
• Temporary signs
• Sport and tennis courts
���� PRINTED ON RECYCLED PAPER
Memorandum
Re: Zoning Permits
25 February 2010
Patios and sidewalks
Retaining walls higher than three feet (no separate permit required when a
building permit is required for grading)
Above - ground fireplaces and cooking facilities, but not including portable
appliances
*Staff also proposes that the City's requirement for small sheds be made
consistent with the State Building Code. Currently, if a shed is less than 100
square feet in area, it does not require a building permit. The Building Code
allows sheds less than 120 square feet without a permit. Our suggestion is that a
zoning permit would be required for sheds less than 120 square feet in area.
Use of a zoning permit process also helps to minimize confusion. When a building
permit process is used for zoning matters, there is some assumption that there is a
provision in the Building Code relative to the activity. The zoning permit would
point people in the right direction — the Zoning Code.
It is recommended that Section 1201.07 of the Shorewood City Code be amended to
read: "ADMINISTRATION: CERTIFICATE OF OCCUPANCY; ZONING
PERMITS " , with the items listed above as being subject to the permit process.
With respect to fees, staff suggests that the charge for zoning permits be kept
minimal. Currently, we charge $20 for fence and sign permits, and that is what is
suggested for a zoning permit. This basically covers some minimal paperwork and
one inspection.
This item will be discussed at the Planning Commission meeting on Tuesday, 2
March 2010. If the Planning Commission is in agreement with staff, a public hearing
will be scheduled for 6 April 2010.
Cc: Mayor and City Council
Brian Heck
Mary Tietj en
Joe Pazandak
Patti Helgesen
-2-
t
F e t
� A !
VVI 1"S ca; Zoning Permit?
Any zoning permit application that
fails to meet zoning ordinance
requirements will be denied.
What types of structit'j
4
reqUilire a Zoning P&r"MIL f
- Sport & tennis courts
NOTE: An inspection may be
required to verify zoning compliance.
A minimal fee will be required for
inspections, if necessary.
By completing a Boning
Permit, you are protectsng
your interests as a
property owner.
low do I
a pp ; y
Z o n
P oc'a �, rr,
g
a CITY OF
mm-w"ON SHOREWOOD
-, - NL- �
5755 COUNTRY CLUB BOAC} - Si°IOREWc° OD, MINNESOTA 55331 =8927 - (952) 474 -3236
FAX (952) 474 -0128 - www.d.shorewood.mn.us , dtyhaII @d.shorewood.mn.us
TO: Planning Commission
FROM: Brad Nielsen
DATE: L1 March 2010
RE: Zoning Permits — Preliminary Draft
FILE NO. 405(Zoning)
Attached is a preliminary draft of the language establishing zoning permits for
activities that do not require building permits, but for which the City desires to
monitor. As always, deletions to the existing text are shown with stfik.eot and
additions are shown in red.
Relative to the Planning Commission's concern about what fee to charge, we found
that the Building Official's loaded labor rate is approximately $45 per hour. Based on
roughly one half hour of administrative /inspection time, we are suggesting a minimal
fee of $25 ($20 had previously been suggested).
The amendment will be scheduled for a public hearing on 6 April.
Cc: Mayor and City Council
Brian Heck
Mary Tietj en
Patti Helgesen
Joe Pazandak
®�
���� PRINTED ON RECYCLED PAPER
1241.07 ADMINISTRATION, CE TIFIC;ATIa OF OCCUPANCY; ZONING PERMITS.
Subd. 1. Certificate of occupanc)�.
Subd. 2. b. The certificate shall be applied for coincidentally with the application for a
building permit, conditional use permit and /or variance and shall be issued
within ten days after the Building Official shall have found the building or
structure satisfactory and given final inspection. The application shall be
accompanied by a fee as established by City Council resolution.
Subd. 2. Zoning Permits.
a. A zoning permit shall be required for activities that do not require building
permits but for which it is necessary to determine compliance with zoning
requirements such as setbacks, impervious surface coverage, structure
height, etc.:
(1) Accessory buildings less than 120 square feet in area.
(2) Fences.
(3) Driveways.
(4) Temporary signs.
(5) Sport and tennis courts.
(6) Patios and sidewalks.
(7) Retaining walls higher than three feet (no separate permit required
when a building permit is required for grading).
(8) Above- ground fireplaces and cooking facilities, but not including
portable appliances.
(1987 Code, 1201.07)
COUNCIL ACTION FORM
Department Engineering Council Meeting 04/21/10 Item Number:
From: James Landini, P.E.
Item Description: Resolution Accepting Plans, Specifications and Authorizing
As part of the Operating Budget, funds are set aside each year for Bituminous Seal Coating of Streets.
The 2010 budget has $214,400 earmarked for sealcoating.
Streets scheduled for 2010 seal coating are shown on the attached map and are:
Broms Boulevard, Chartwell Hill, Chestnut Court, Chestnut Terrace, Covington Court, Covington Road,
Elbert Point, Mckinley Circle, Muirfield Circle, Near Mountain Boulevard, Old Market Road, Radisson Inn
Road, Radisson Road, Shady Hills Alley, Shady Hills Circle, Shady Hills Road, Shady lane, Shore Road,
Sierra Circle, Silver Lake Trail, Sweetwater Circle, Sweetwater Court, Sweetwater Curve, Waterford
Circle, Whitney Circle, Vine Ridge Road, Waterford Court, Wedgewood Drive, Mallard Lane, Teal Circle,
Enchanted Lane, Dellwood Lane, Enchanted Dr, Enchanted Cove, Shady Island Road, Shady Island Cir,
Shady Island Pt, Radisson Entrance Road.
This schedule may need to change due to budgetary constraints.
Therefore the attached resolution approves the plans and specifications for such services and authorizes
the advertisement for bids. If approved, the bid opening for this project is scheduled for 10:00 a.m.,
Wednesday, May 19, 2010.
Options
1. Approve the resolution accepting Plans, Specifications and Authorizing Advertisement for Bids
for Bituminous Seal coating of Streets in 2010.
2. Direct staff to select different roads.
3. Do nothing.
Staff Recommendation
Staff recommends approval of the attached resolution that approves the plans and specifications for
the Bituminous Seal Coating of Streets for 2010, and authorizes advertisement for bids.
Council Action:
CITY F SHORE WO
RESOLUTION N . 10-
A RESOLUTION APPROVING SPECIFICATIONS AND ESTIMATE AN
AUTHORIZING ADVERTISEMENTS FOR BIDS
FOR BITUMINOUS SEAL COAT P CT 2010
WHEREAS, the Director of Public Works has identified streets within the City that need
bituminous seal coating, and
Engineer WHEREAS, the City r Estimate
2010 for a project within the City of Shorewood for t 10 Bituminous -
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood,
Minnesota:
The Specifications and Estimate was prepared by the City Engineer for such
improvement. Said Specifications and Estimate are hereby approved and shall be
filed with the City Clerk.
2. The City Clerk shall prepare and cause to be inserted in the official paper and in
Construction Bulletin an advertisement for bids, attached hereto as Exhibit A, upon
the making of such improvement under such approved plans and specifications. The
advertisement shall be published for 2 weeks, shall specify the work to be done, shall
state that bids will be opened and considered by the Council at 10:00 a.m. (CST), on
May 19, 2010, in the City Hall Council Chambers, and that no bids will be
considered unless sealed and filed with the Clerk and accompanied by a cash deposit,
cashier's check, bid bond, or certified check payable to the Cleric for 5 percent of the
amount of each bid.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 26 day
of April, 2010.
ATTEST:
Christine Lizee, Mayor
Brian Heck, City Administrator /Clerk
ADVERTISEMENT' FOR BIDS
2010 Bituminous Seal Coating of Streets
For the Cities of Shorewood
and Tonka Bay,
Minnesota
1900 TON Placement of Owner Furnished FA- 2 Grey Granite Seal Coat Aggregate
43,080 GAL Contractor Furnished CRS — 2P Bituminous Material for Seal Coat
Proposals arriving after the designated time will be returned unopened.
The bids must be submitted on the proposal form provided in accordance with the contract
documents, plans and specifications as prepared by the City of Shorewood, 5755 Country Club
Road, Shorewood, Minnesota 55331, which are on file with the City Clerk of the City of
Shorewood.
Copies of Proposal Form Specifications for use by the contractors submitting a bid may be obtained
from City Hall, City of Shorewood, 5755 Country Club Rd, Shorewood, Minnesota 55331, upon a
deposit (non- refundable) of Twenty Five Dollars and No Cents ( $ 25.00 ) per set or a PDF file for
free by email.
No Bids will be considered unless sealed and endorsed upon the outside wrapper, "BID FOR 2010
BITUMINOUS SEAL COATING OF STREETS" and filed with the City Clerk of the City of
Shorewood and accompanied by a cashier's check, payable to the City of Shorewood for 5% of the
amount of the bid to be forfeited as liquidated damages in the event the bid is accepted and the
bidder should fail to enter promptly into a written contract and furnish the required bonds.
The City of Shorewood reserves the right to reject any and all bids. No bids may be withdrawn for a
period of (30) days from the date of opening the bids.
Date: April 26, 2010
BY: ORDER OF THE CITY COUNCIL
Brian Heck, City Administrator
PUBLISHED IN: The "Construction Bulletin" May P & May 10 2010
The "Sun Sailor" May 6 th & May 13 2010
2010 Bituminous Seal Coating AFB
FORM
COUNCIL ACTION
As part of the Capital Improvement Program, Lift Stations 15 and 17 are to be reconstructed in
2010. A site location map for Lift Stations 15 and 17 are shown in Attachments 1 and 2
respectively.
This Request for Proposals (RFP) is for the professional engineering design services, soils
investigation, construction engineering, and surveying necessary to complete the
reconstruction for the improvement.
As the City Council is aware, a separate RFP for the electrical controls, cabinetry, for these two
lift stations, and SCADA system has already been approved for publication under previous
action by the City Council, and has been distributed. Proposals for this phase, the Design
Services portion, will be due at 10:00 a.m. (CST), Wednesday, May 19, 2010.
The anticipated schedule for the project is as follows:
• Award Consultant Contract 5/24/10
• Bid Opening 8/23/10
• Start Construction 8/30/10
• Construction Complete 10/29/10
If approved, the RFP will be distributed to the City's consultant pool for consideration.
Recommendation:
Staff is recommending that the Request for Proposals for Professional Design Services for Lift
Stations 15 and 17 be authorized for publication, as outlined herein.
Council Action:
D
D
n
m
Z
N
LIFT STATION 1
m
C)
V,
LA K EAVAWETO MKA
S �a L�vk' r. � �,
LAKEMPMETONKA �, :? 1' _
LIFT STATION 17
LQK.EJVMWdET0AfVA
UPPER LAKEWMETOAWA
CITY OF Q RO NO
D OF SHORDA'ODD
REQUEST FOR PROPOSALS
2010 LIFT STATIONS 15 AND 17REHABILITATION PROJECT
CITY PROJE CT 08 -1
complete 1. INTRODUCTION
The City of Shorewood is issuing this Request for Proposals (RFP) for profession
services necessary to successfully
includes: - Construction Phase Engineering Services, preliminary and final
design, and preparation of bidding and contract documents, and construction
engineering
I. Introduction
II. Project Information
III. Proposal
B. Addenda /Clarifications. Any changes to this RFP will be made by written
addendum. Verbal modification will not be binding.
C. Pre - Contractual Expenses. The City will not be responsible for any pre -
Contractual expenses. Pre - contractual expenses are defined as expenses incurred
by the Consultant in:
1. Preparing its proposal in response to this RFP;
2. Submitting that proposal to the City of Shorewood;
3. Negotiating with the City of Shorewood any matter related to this proposal; or
4. Any other expenses incurred by the Consultant prior to the date of execution of
the Proposed Agreement.
D. Contract Award. Issuance of this RFP and receipt of proposals does not commit
the City of Shorewood to award a contract. The City of Shorewood reserves the right
to postpone opening for its own convenience, to accept or reject any or all proposals
received in response to this RFP, to negotiate with other than the selected
Consultant should negotiations with the selected be terminated, to negotiate with
more than one Consultant simultaneously, or to cancel all or part of this RFP.
E. Contact Person. The Consultant's contact for specific questions regarding
information in this proposal is Larry Brown, City of Shorewood, 5755 Country Club
Rd, Shorewood MN 55331, (952) 960 -7913, Fax (952) 474 -0128,
Lbrown(a
Page 1 of 7
REQUEST FOR PROPOSALS
2010 LIFT STATIONS 7 RE HABILITATION PROJECT
CITY PROJECT
11. PROJECT INFORMATION
111 11 lilgillp:11 Jill 11 1
II. Lift Station 17
Lift Station 17 located 5295 Shady Island Road, is also to be reconstructed.
This lift station will receive new submersible pumps, guide rails, hardware,
piping, check valves, hatch covers with safety grates and concrete cover
slabs. The lift station riser sections and check valve manholes will be coated
on the interior for prevention of infiltration, in addition to injection and /or
grouting for other leaks. Electrical controls and cabinetry will be designed
and acquired under a separate contract. A portion of this site is to be
regarded and involves removal and replacement of existing pavement,
Ill. Analysis of Service Area
This project also includes evaluation of the existing service areas for each
lift station and analysis of the current wastewater flows that are needed to
provide a basis for determining the appropriate design flow for the new lift
stations. Results of the service area evaluation and recommended lift
station configurations and design are to be incorporated into bidding
documents for construction in 2010.
Page 2 of 7
REQUEST FOR PR OPOSA LS
2010 LIFT S TA TIONS 15 A ND 17 REHA BILITA TION PR OJE C T
CITY PROJECT 08-13
B. Project Scope. The objective is to provide a project that is both technically
and economically feasible. This project shall provide the following:
1. Project Management
Deliverables: Periodic progress reports, project meeting agendas,
handouts and meeting minutes.
a) Perform site survey and prepare background drawings.
b) Coordinate utility locations and conflict resolution
c) Establish current and future design flows
d) Recommend modern methods and design of lift station
e) Prepare preliminary plan view layouts and section of the lift station.
Evaluate site limitations and bypass pumping options
g) Provide opinions of probable construction costs
h) Provide Permitting assistance
i) Ownership and encumbrances and easement report
j) Develop schedule for design, bidding and construction
k) Meet with City Staff for preliminary plan review
1) Coordinate and obtain soils work.
Deliverables: Preliminary plans and meeting minutes from the review
meeting.
3. Final Design Phase
a) Perform final design of the lift station
b) Develop details for sewage bypass pumping
c) Coordinate electrical installation of Owner supplied control panel
d) Final design including site piping
e) Prepare 90% complete plans and specifications for City Staff review.
f) Meet with City Staff to review 90% complete plans and specifications.
g) Finalize plans and specifications and submit to the City.
Deliverables: Plan sets 90% completed for review, soils engineering
report.
Page 3 of 7
REQUEST FOR PROPOSALS
CITY PROJECT 08-13
A Bidding and Contract Award
a) Provide City bid advertisement
b) Provide City bidding documents
c) Provide City addenda if required
Deliverables: Plan sets 100% completed for bidding, bid documents and
addendums.
'" ..
a) Attend pre- construction meeting
b) Construction staking
c) Review and process shop drawings and submittals
d) Review contractor's schedule and monitor contractor's progress
e) Address contractor's questions
f) Prepare and coordinate punch list completion
g) Perform periodic site visits, attend progress meetings, and attend start-
up
h) Prepare record drawings and final closeout paperwork
Deliverables: Construction staking, two copies of shop drawings and
submittals, field inspection reports and documentation, punch lists and
completed record drawings.
C. Project Schedule. The following is the anticipated project schedule:
Award Consultant Contract 5/24/10
Bid Opening 8/23/10
Start Construction 8/30/10
Construction Complete 10/29/10
Page 4 of 7
REQUEST FOR PROPOSALS
CITY J 08-13
Ill. PROPOSAL
Larry Brown,
Director r Works
City of Shorewood
5755 Country Club Rd
Shorewood,
Proposals 11roposals shall be received by 10:00 a.m., Wednesday, 05119/10.
- - -• after this time will not be accepted.
B. Proposal Format. Proposals shall be prepared to print on 8Y2" x 11" paper,
with all text clear of binding. Use of 11" x 17" sheets for large tables, charts or
diagrams is permissible but shall be limited. The proposal shall be clear and
understandable when reproduced in black and white.
C. Copies. The Consultant shall submit one electronic (pdf) format of the
proposal in an email or on a CD, and clearly marked as following: "Lift Station
15 and 17 Rehabilitation Project - City Project 08 -13" to the email
Lbrown shorewoodpw.com
D. Letter of Transmittal. Address the letter of transmittal to:
Larry Brown, P.E.,
Director of Public Works
City of Shorewood
5755 Country Club Rd
Shorewood, MN 55331
Include, at a minimum, the following:
1. Identification of the offering firm(s), including name, address and telephone
number of each firm.
2. Acknowledgement of receipt of RFP addenda, if any, and
3. Name, title, address, email address and telephone and fax numbers of
contact person during period of proposal evaluation.
E. Consultant Team. Identify all team members and areas of responsibility.
Resumes may be requested by City staff during proposal review.
Page 5 of 7
REQUESTFOR PROPOSALS
2010 LIFT ,S °A TIONS 15 AND 17 REHABILITA TION PROJE CT
CITY PROJECT -13
F. Understanding of the Project. The Consultant shall provide a brief, concise
description that demonstrates the Consultant's understanding of the project
and what needs to be done to successfully complete the work scope. This
section shall not be more then one page.
H. Exceptions and Deviations. The Consultant may include other services
outside the scope of this proposal that the firm feels maybe needed. The
Consultant also may propose cost - saving items. Any exceptions to the
requirements in this RFP, including the language in the contractual terms,
must be included in the proposal. If the Consultant proposes changes to the
scope of work, include a description, reason for the change and
added /deducted engineering costs. Segregate all exceptions as a separate
element of the proposal under the heading "Exceptions and Deviations ".
Page 6 of 7
REQUEST FOR PROPOSALS
2 010 LIFT STA TIONS 15 AND 17 REHARILITA TION PR OJE ``
CITY PROJI -1
Page 7 of 7
Proposal table
to
W
py
CIO
u
O
79
1
Project Management
2
Preliminary Design
2A
Perform site survey and drawings
2B
Coordinate utility locations
2C
Flow design
2D
Recommendations
2E
Prepare preliminary plans
2F
Evaluate options
2G
Provide opinions of probable cost
2H
Permitting assistance if necessary
21
Owners and encumbrances report
2J
Develop schedule
2K
Preliminary review meeting w /staff
3
Final Design
3A
Perform final design of lift station
3B
Develop details for sewage bypass
3C
Electrical design
3D
Site piping final design
3E
Prepare 90% complete plans
3F
Review 90% plans w/ staff
3G
Finalize plans and specs
4
Bidding
4A
Provide City bid advertisement
4B
Provide City bidding documents
4C
Provide City addenda if required
5
Construction phase
5A
Attend the pre - construction meeting
5B
Construction staking
5C
Review and process shop drawings
5D ,
Review schedule
5E
Address contractor's questions
5F
Prepare and coord. Punch list
5G
Perform periodic site visit
5H
Prepare record drawings, closeout
Page 7 of 7
COUNCIL ACTION FORM
Department Council Meeting Item Number
Finance April 26, 2010 #1A
f ,
Item Description: RevTrak On-Line Registration/Payment Program
On February 22, 2010, the City Council authorized staff to enter into a contract with RevTrak, a low -risk,
low start -up cost method of introducing on -line municipal e- commerce to Shorewood. Many
municipalities and school districts use RevTrak for their web stores, including the Minnetonka School
District. Prior to going "live" the City Council indicated they wanted to view the web store and how it
would appear to users; and additionally, discuss transactions fees and costs.
Current Status
Web- store: Initially, the City will offer Southshore Center and City of Shorewood activity registration
and on -line payment, and Southshore Center Facility Use Rental Scheduling. Phase II, to be
implemented this summer, will provide capability to purchase city licenses and permits on -line with
credit card and also perhaps pay City utility bills on -line with credit card.
RevTrak has built, and will maintain, Shorewood's web - store; Pamela Helling has helped design the site
and input information and class descriptions. The web -store is user - friendly and will probably feel
familiar to Shorewood residents, as Revtrak also hosts the Minnetonka School District's web - store.
Screen shots of the site are included with this memo; in addition, council is invited to look at the store
through the following link: http: / /shorewood.revtrak.net
Costs & Convenience Fees: Shorewood will be billed only for actual use at a rate of 3.49% per
transaction. The City may charge an on -line transaction fee, however it must be the same fee for all
transactions. The on -line transaction fee may be changed at any time, thus providing an opportunity to
experiment with fees, if desired.
Some factors to consider regarding the fee: 1) RevTrak indicated an average on -line expenditure is
about $47 (resulting in a transaction cost of $1.64); 2) Many cities, including Victoria, New Richland, and
Elko, as well as the Minnetonka School District do not charge any on -line convenience fees. (New
Richland and Elko originally charged a convenience fee, but found they had very few users and removed
the fee.) 3) Intuitively, it would seem there is a savings to the City if the volume of paper checks and
subsequent processing time is reduced, however additional time may be spent on credit card statement
reconciliations. In any case, the initial volume of transactions is not likely to be over- whelming. 4) The
council may wish to initially consider a $0 convenience fee in order to establish base -line use and
interest in the web - store, knowing that the fee may be adjusted at any time.
1. Authohzethemeb-storetogo"|ive"andinhba|k/chargenmoonveniencefee;reviewusageand
status quarterly after implementation.
2. Authorize the web-store to go "live" and set a convenience fee as agreed to by the City Council.
hLtp: //shcrewood.revtrak, net/tek9 .asp ?pg = default& sess= cf7594c7db7b43ac4
I Shopping Cart.
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Classes and Acitivities
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Learn to make versatile doughs used for many purposes! Ice cream cakes and sandwiches
Facility Use Payment
Dipping chocolate and more!
Registiation
Date. Day(s). Time Topic(s). Price.
3:00p-4:30p Cooking and Baking $1&00
Links
7/20/10 Tu
Junior Chula Boys Card Cook'
'Web Store Horne
When you wo. rk ir, the kitchen, you need a coal cap. Once you find the cap, you can cook
city of Shorewood
qnythingi This basics class will teach boys ages 9-12 how to cook with confidence and be
Southshole Center
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7/ 1:stir Tu 3:00p-4:30p Cooking and Baking $18m
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lunior Chefs: pizza Your Way
Password Reminder
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Pnvacy Policy
dessert toppings for a luscious fruit or chocolate dessert pizza!
: TESTECOArf '!-APR
Date: Day(s): Tifne-. TOPIC(s): Prig:
/22/10 3:00p-4;30p Cooking and Baking $I&OC
6 Tu
Wednesday, Apr 21, 2010 03:57 PM
Kids ages 9-13 can learn kayaking skills with Three Rimers Park District stafL Kayaks provided;
no experience necessary. This event filled up quick-ly last year, so register early.
Date: Day(s): Time: Price-
€!/'25x 1 Fr 5:00p-7:00p $aoo
7 / 9 / I G Fr 10:30a-12:30a $0.00
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Date: 7/13/2010
City o' Sho revvood
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Time_; 3:00 P - 4: 3 0 PIS
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Location: SouthShore Corm Center
Registration
Roorn: K'tcher
Wednesday, Apr 21, 2010 03:58 PM
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Wednesday, Apr 21, 2010 03:59 PM
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Wednesday, Apr 21, 2010 04:00 PM
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TESTED ONLY :I APR
Participant
Please select the participant for Junior Chefs: Boys Can Cook
OBonnie Burton
I ...................... ............. ...........
--------- - -
Wednesday, Apr 21, 2010 04:01 PM
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Facility Use Payrnent aRegistrationWerks Junior Chefs: Boys Can Cook - Bonnie Bur$18.00 1 $16M
Registration
Total: $18.00
RETURN To CART
Links
8 BILLING INFO-
Web Store I lotTie
First Name
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City of Shorewood
................. .. .... .. .. ....... .. .................
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Wednesday, Apr 21, 2010 04:03 PM
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Mailing and Telephone
City of Shorewood - SOUthShore Center
5755 Country Club Road
Shorewood, N1N USA
55331
First,Name Last.Name
Emai' Adress Phone Number
Wednesday, Apr 21, 2010 04:04 PM
Wednesday, Apr 21, 2010 04:05 PM
://shorewood.revtrak
Shopping Cart
Browse
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Links
Web Store Horne
City of Shorewood
SoudiShore Center
Account Information
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My Account
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TESTEC CAI Y : -APR
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............................ .................... ... .................................................................... .. . ................. ........................
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First: Bonnie
...................................................... .
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Last: Burton
......... ................................................................
Ernail: bonnieburton@corricast,riet
• Address_ 238G1 Minnetonka Drive
................................ .................
---- -------
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State: MN zip: 55 05 - - - -- ------------ - - ----------- - -
NO f L One of the following phorie numbers. is required to proceed.
Home Phone:
--- - - -------- -----------
9999
Work Phone:
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.................................. .......................................... ---l-11111 .....................................
Wednesday, Apr 21, 2010 04:06 PM
COUNCIL, ACTION FORM
Description /Background /Previous Action
The City solicited artists to display their artwork on the walls of City Hall following the completion of the
remodeling project. Several different artists placed works on the walls of City Hall over the past year.
The art work in the lobby and behind the reception area are also part of the rotating art display. I
contacted the artist and inquired about purchasing the large piece behind the reception desk. This piece
fits the area, works well with the color, staff likes the work, and I feel finding a piece to replace this work
will prove difficult.
The artist is offering a substantial discount to the City for the purchase of the work.
Options
1. Acquire the artwork for permanent display.
2. Do not purchase and artist removes the work.
Recommendation
Staff recommends the Council approve the purchase of the large wall mounted work (not the smaller
item or the sculpture in the lobby) for a cost of $2,900. This will help the city comply with the
requirement public buildings dedicate up to 1% of the construction costs to public art.
Council Action:
COUNCIL ACTION F
Earlier this evening, Council interviewed Jerry Clayton of 5655 Fairway Drive, for consideration of
appointment to the Shorewood Park Commission to fill the one open seat through February 28, 2013.
Options
1. Appoint Mr. Clayton to the Park Commission, by resolution.
2. Direct staff to continue to advertise for Park Commission candidates.
Council Action
Choose option I or 2 above.
Council Action:
CITY OF SHOREWOOD
RESOLUTION NO. I®
A RE SOLUTION MAKING PARK COMMISSION APPOINTMENT
WHEREAS, the City of Shorewood has advertised for Shorewood residents to apply to
serve on the Park Commission;
WHEREAS, the City Council did complete the selection procedure for appointment to
said Commission, and at its April 26, 2010 meeting, made a motion to appoint the candidates as
indicated below.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
Shorewood hereby makes the following appointment to the Park Commission effective April 26,
2010, with the term expiration as indicated:
Park Commission:
Member Term ExpirinjZ
1. Jerry Clayton
February 28, 2013
Said appointment is added to the current Park Commission which consists of the following
additional members:
Member Term Expiring
2. Josh Trent
3. Suzanne Gaidos
4. Jeremy Norman
5. Steve Quinlan
6. Bob Edmondson
7. Thomas Robb
February 28, 2013
February 28, 2013
February 28, 2011
February 28, 2011
February 29, 2012
February 29, 2012
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 26"'
day of April, 2010.
Christine Liz6e, Mayor
ATTEST:
Brian Heck, City Administrator/Clerk
1 .A A
CITY OF SHORE WOOD
PRELIMINARY FINANCIAL REPORT FOR THE PERIOD ENDED MARCH 31, 2010
This report provides preliminary financial information for the period March 2010. Approximately
25.00% of the year is completed.
2010 Budget 2010 YTD Actual % of Budget
Revenues $ 5,375,404 $ 118,898 2.21%
Expenditures $5,375,404 $ 1,034,487 19.24%
Net Revenues Over /(Under)
Expenditures $ 0 ( 915,5901
GENERAL FUND REVENUES
General Fund year -to -date revenues are almost identical to the same period last year at $118,900.
Building permit revenues continue to trend upward slightly over this period last year; fine revenue and
miscellaneous revenue lag somewhat.
GENERAL FUND EXPENDITURES
General Fund expenditures are at 19.24% of budget; which is less than expected with 25.00% of the year
completed. In addition, total General Fund year -to -date expenditures are at $1.034 million, compared
to $1.328 million at the same time last year.
Professional Services expenditures are slightly higher than expected, due to payment of 50% of the
County Assessor's annual fee ($47,000). Snow and Ice expenditures are at 65% of budget; the
remainder will likely be used at year end. Most departments otherwise seem to be on target.
Please refer to the report 'Comment' line for additional information on notable variances.
ENTERPRISE FUNDS
The results for the enterprise operating funds show they are tracking on target at this time. The 15t
Quarter 2010 utility billing revenues are in the Enterprise budget reports. Expenditures in these funds
are generally less than expected, except for the Water fund which has paid some semi - annual debt
service payments. The Southshore Center revenues and expenditures are slightly higher than
anticipated; however expenditures continue to out -pace revenues slightly.
Please contact me if you have any questions about March 2010 data.
MONTHLY BUDGET REPORT - GENERAL FUND Y -T -D OVERVIEW
r nnoi of V-1 r - lnlatpd
2008
2008
2009
2009
2010
2010
2010
2010 Actual
Variance
Y -T -D
Annual
Y -T -D
Annual
Y -T -D
Y -T -D
Adopted
as a %
of budget
Actual vs.
Projected
Comments -- - --
Actual
Actual
Actual
Projected
Actual
Projected
Budget
REVENUE
$ -
$ 4,776,292
0.00 %
2010 tax settlements received June and December
Property Taxes
$
-
$ 4,582,601
$
-
$ 4,708,810
$
-
9,000
106,270
25.27°/
17,852
Mar 2010 bldg permit fees = $24,065 vs. $16,122 last year ;20013)
d Per
nses and Per
Lice Permits
65,820
195,420
19,104
128,651
26,852
32,500
65,000
49.73%
(177)
50% Street Maintenance Revenue received
n
Intergovernmental
29,060
78,155
30,736
20,508
66,411
41,732
32,324
25,413
21,000
46,000
55.
4,413
Charges for Service
29 ,943
11,654
50,754
53,369
13,411
55,863
10,881
13,750
55,000
19.778 ° /
8%
(2,869)
Fines and Forfeitures
6,269
176,535
34,429
121,224
23,428
24,000
128,000
18.30%
(572)
Miscellaneous
40,000
200,000
-
-
198,842
0.00%
Transfers from other funds
$ 5,176,833
$
118,187
$ 5,322,692
$
118,898
$ 100,250
$ 5,375,404
2.21 %
18,648
TOTAL
$
142,746
EXPENDITURES
Department
Council
3,660
16,255
4,264
16,794
4,198
4,199
16,794
25.00%
Personnel
Materials and Supplies
308
2,478
1,432
3,064
369
300
11,550
1,200
46,200
30.75%
25.14%
69
65
Support and Services
10.972
50,988
10,869
46,157
11,615
133
$
14.940
$ 69,721
$
16,565
$ 66,015
$
16,182
$ 16,049
$ 64,194
25.21%
Total
Administration
38.835
227,601
34,999
150,286
34,154
36,928
147,712
23.12%
(2,774)
Personnel
40
Materials and Supplies
81
1,610
505
7,909
557
1,038
4,150
13.%
(481)
Support and Services
259
1,631
1,800
2,500
65.2525%
169
$
-
39,095
$ 229,292
$
35,504
$ 158,235
$
36,342
$ 39,766
$ 154,362
23.54%
3,423
Capital Outla
Total
General Government
41,123
177,187
54,015
219,755
51,763
45,410
181,639
28.50%
6,354
Personnel
Materials and Supplies
5,163
20,049
4,601
17,862
3,686
4,994
19,975
32,305
18.45%
19.13%
(1,308)
(1,897)
Support and Services
5,811
28,733
4,862
31,506
6,540
6,179
1,213
8,076
1,200
2,500
48.54%
13
Capital Outla
$
480
52,577
$ 225,969
$
63,478
$ 275,663
$
62,842
$ 59,680
$ 236,419
26.58 ° /
3,162
Total
Elections
Personnel
-
37,678
610
840
236
1,238
30,689
4,950
0.77%
33.64%
236
428
Annual equipment maintenance fees
Materials and Supplies
1,620
5,120
2
2.023
1,665
16
675
2,700
0.59%
(659)
Support and Services
-
4,734
25
25
_
600
0.00 %
-
Capital Outla
$
-
1,620
$ 47,532
$
637
$ 2,888
$
1,917
$ 1,913
$ 38,939
4.92%
5
Total
Finance
37,207
154,684
42,762
166,032
40,877
44,646
178,584
22.89%
(3,769)
Personnel
5.156
5,914
6,495
6,953
6,745
1,925
7,700
87.60%
4,820
Annual supply items
Materials and Supplies
624
4,053
672
4,804
1,198
1,875
7,500
15.98%
(677)
Support and Services
Capital Outlay
-
-
164,651
$
1,639
51,567
2,483
$ 180,272
$
48,821
$ 48,446
$ 193,784
25.19%
375
Total
$
42,987
$
Includes 1/2 year Assessor ($47,000) per contract.
$ 92,977
$ 220,604
$ 64,892 $ 67,000 $ 199,000
32.61 9 / 1 6
(2, 108)
Professional Services
S
89,745
$ 213,220
1
MONTHLY BUDGET REPORT - GENERAL FUND Y -T -O OVERVIEW
MARCH 2010 PRELIMINARY - 25.00% of Year Completed
2008
2008
2009
2009
2010
2010
2010
2010 Actual
Variance
1
Y -T -D
Annual
Y -T -D
Annual
Y -T -D
Y -T -D
Adopted
as a %
Actual vs.
Actual
Actual
Actual
Projected
Actual
Projected
Budget
of budget
Projected
Comments
Planning and Zoning
42,006
192,979
47,893
195,475
41,958
48,401
193,605
21.
(6,444)
Personnel
Materials and Supplies
429
1,310
970
1,673
164
655
0.000 ° /
85.49%
(164)
2,843
Support and Services
2,561
9,986
1,253
8,989
4,018
1,175
4,700
Capital Outlay
2,320
2,320
206,595
S
465
50,582
465
$ 206,602
$
45,976
$
49,740
$ 198,960
23.11%
3,764
Total
$
47,316
$
Municipal Building - City Hall
34,275
19,327
11,000
54,800
35.27 %
8,327
er, phone maim
Includes annual LaserFiche maint ($5,000);comput m
Materials and Supplies
13,832
26,532
10,285
4,237
33,250
133,000
119%
(29,013)
Budget amt includes approx 100K for insurance paid late in year
Support and Services
7,338
124,840
14,208
-
128,376
53,040
1,090
1,200
126,000
0.87%
110
Capita Ou tlay
$
24,494
$ 215,691
$
24,654
$
45,450
$ 313,800
7.86%
20,796
Total
$
21,170
S
151,372
Police
Materials and Supplies
Support Services
295,849
895,059
313,438
943,328
236,794
237,500
950,000
24.93%
(706)
1Q2010 payment
Capital (Public Safe
61,001
244,004
58,235
232,940
57,017
57,500
230,000
24.79 ° /
483
1Q2010 payment
Total
S
356,850
$ 1,139,063
$
371,673
$ 1,176,268
$
293,811
$
295,000
$ 1,180,000
24.90%
1,189
Fire
Support Services
86,167
319,411
161,590
323,180
80,634
78,965
315,858
25.53%
1,669
1Q2010 payment
> Capital (Public Safety Bld
75 881
303,524
138,635
277,270
68,157
69,906
279,624
24.37%
1,749
1Q2010 payment
Total
S
162,048
$
622,934
$
300,225
$ 600,450
$
148,791
$
148,871
$ 595,482
24.99°/
79
Inspections
Personnel
29.812
130,391
27,877
119,185
27,423
29,486
117,943
23.25 %
(2,062)
Materials and Supplies
5
5
-
-
22
100
400
5.51%
(78)
Support and Services
1.941
7,388
1,146
4,281
1,198
1,700
6,800
17.62%
(502)
Capital Outla
Total
$
31.758
$
137,784
$
-
29,023
1,437
$ 124,903
$
28,643
$
31,286
$ 125,143
22.89%
"
2,642
City Engineer
Personnel
23,113
124,018
40,311
114,548
21,610
23,719
94,875
22.78%
(2,109)
Materials and Supplies
107
688
185
667
-
106
425
0.00%
(106)
Support and Services
947
7,505
3,507
7,638
1,570
3,787
15,146
10.36%
(2,217)
Capital Outla
14,735
15,365
1,753
2,929
-
1,000
0.00%
Total
$
38,902
$
147,576
$
45,757
$ 125,782
$
23,179
$
27,612
$ 111,446
20.80%
4,432
Public Works Service
Personnel
74,103
295,616
78,099
316,871
62,450
73,843
295,372
21.14%
(11,393)
Materials and Supplies
17,985
77,289
16,863
57,419
16,825
17,781
71,123
23.66 %
(955)
Support and Services
12,828
40,700
11,222
40,022
12,645
10,673
42,690
29.62%
1,973
Capital Outia
5,986
-
3,800
0.00°/
-
Total
$
104,915
$
413,605
$
106,183
$ 420,298
$
91,920
$
102,296
$ 412,985
22.26%
10,376)
Streets and Roads
Personnel
13,317
100,157
11,557
69,846
15,852
23,902
95,607
16.58 %
(8,050)
Materials and Supplies
8,754
82,993
4,233
52,723
6,405
21,250
85,000
7.54%
(14,845)
Support and Services
-
14,284
-
27,679
206
5,875
23,500
0.88%
(5,669)
Capital Outlay
Total
S
22,071
$
197,434
$
15,790
"
S 150,248
$
22,463
$
51,027
$ 204,107
11.01%
28,564
MONTHLY BUDGET REPORT - GENERAL FUND Y -T -D OVERVIEW
no/ ..f veer r-111Pt.d
2008
Y -T -D
Actual
2008
Annual
Actual
2009
Y -T -D
Actual
2009
Annual
Projected
2010 2010 2010
Y -T -D Y -T -D Adopted
Actual Projected Budget
2010 Actual Variance
as a % Actual vs.
of budget Projected
Comment -- . - - - - --
Snow and Ice
Personnel
Materials and Supplies
13,313
9,969
33,875
34,731
15,833
26,592
35,995
33,285
26,648 22,062 40,857
12,594 11,2 79 45,117
65.22% 4,586
27.91 % 1,315
Estimate 18% per month each for Jan. Feb, Mar
Support and Services
-
-
-
Capital Outlay
Total
$ 23,283
$ 68,606
$ 42,425
$ 69,280
$ 39,242 $ 33,341 $ 85,974
45.64% 5,901
Traffic control / Street Lights
Personnel
Materials and Supplies
Support and Services
-
1,966
11,712
21873
43,664
7,091
3,412
43,915
- 1,500 6,000
7,712 11,262 45,049
0.00% (1,500)
17.12% (3,550)
Capital OLI(lay
Total
-
$ 13,678
$ 46,537
$ 7,091
$ 47,327
$ 7,712 $ 12,762 $ 51,049
15.11% 5,050
i
Sanitation /Waste/Weed Control
Personnel
Materials and Supplies
Support and Services
2,005
32
7,698
1,036
2,764
21
3,880
125 500
1,100 4,400
3,880
0.00% (125)
0.00% (1,100)
Capital Outlay
$
4,478
$ 9,73G
19,042
333
4,975
$ 1,036
1,301
480
$ 2,785
7,512
438
9,325
$ 3,880 $ 1,225 $ 4,900
1,312 4,320 17,279
- 675 2,700
4,977 3,375 13,500
79.19% 2,655
7.59 °! (3,008)
0.00% (675)
36.87% 1,602
�
Total
Tree Maintenance
nnel
Personnel
P and Supplies
Support and Services
Capital Outla
Total
$ 4,478
$ 24,351
$ 1,782
$ 17,275
$ 6,289 $ 8,370 $ 33,479
18.79 ° / 2,081
Parks and Recreation
Personnel
Materials and Supplies
Support and Services
Capital Outlay
Total
41,969
2,511
21,273
-
$ 65,754
139,162
14,810
75,282
-
$ 229,255
43,969
2,076
20,661
5,003
$ 71,709
147,532
10,142
109,141
"
$ 266,815
45,688 40,120 160,481
1,447 4,075 16,300
19,795 23,150 92,600
$ 66,931 $ 67,345 $ 269,381
28.47% 5,568
8.88 ° / (2,628)
21.38 % (3,355)
24.85% (415
UnAllocated Expense
I
$
$ -
$
$
Total Expenditures
Transfers Out
Total Expenditures & Tsfrs
$ 1,133,187
S -
$ 1
$ 4,345,233
$ 885,000
$ 5,230,233
$ 1,328,499
$ -
$ 1,328,499
$ 4,327,401
$ 980,000
$ 5,307,401
$ 1,034,487 $ 1,107,177 $ 4,473,404
$ $ $ 902,000
$ 1,034,487 $ 1,107,177 $ 5,375,404
23.13% (72,689)
19.24% (72,689)
Revs Over /(Under) Expen
_
$ (990,441)
$ (53,400)
$ (1,210,312)
$ 15,291
$ (91 5,590) $ (1,006,927) $
MONTHLY BUDGET REPORT - WATER FUND Y -T -D OVERVIEW
ov oc nn°i of Vonr Cmmnlptpd
Y -
Ac
2E20,448
2008
Annual
Act ual
2009
Y -T -D
Actual
2009
Annual
Actual
2010
Y -T -D
Actual
2010
Y -T -D
Projected
2010
Adopted
Budget
2010 Actual
as a%
of budget
Variance
Actual vs.
Projected
i
j
Comments
REVENUE
Special Assessments
Misc Revenue
Utility Revenue
620
13,078
34,922
106,001
716,966
3,048
22,728
171,005
123,680
59,000
756,000
$
1,456
11,046
223,389
$
-
17,500
200,750
80000
$ ,
70,000
803,000
1.82%
15.78%
27.82%
1,456
(6,454)
22,639
Transfers from other funds
TOTAL
$
34,146
$ 857,889
$
196,780
$ 938,680
$
235,891
$
218,250
$ 953,000
24.75%
17,641
EXPENDITURES
WATER
Personnel
Materials and Supplies
Support and Services
Capital Outlay
Debt Service
$
16,977
10,021
77,935
2,000
252,546
$ 95,734
53,039
346,548
215,045
392,588
$
24,184
7,772
84,282
2,452
252,086
$ 91,251
53,567
339,425
96,680
428,948
$
15,561
5,831
82,850
251,614
$
21,948
17,338
90,725
250,000
$ 87,792
69,350
362,900
412,751
376,500
17.73%
8.41%
22.83%
0.00%
66.83%
(6,387)
(11,506)
(7,875)
1,614
January debt service payment
Transfers to Other Funds
$ 359,479
$ 1,102,954
$ 370,777
$ 1,009,871
$ 355,856 $ 380,011 $ 1,309,293
2218%
(24,154)
TOTAL
Total Expenditures
$ 359,479
$ 1,102,954
$ 370,777
$ 1,009,871
$ 355 $ 3 80,011 $ 1 _309,293
27.18%
(24,154)
Transfers Out
Total Expenditures & Transfers
-
$ 359,479
$ 1,102,954
S 370,777
$ 1,009,871
$ 355,856 $ 380,011 $ 1,309,293
27.18%
(24,154)
Revs Overl(Under) Expen
$ (325,332)
$ (245,065)
73,
$ (1997)
$ (71,190)
$ (119,965) $ (161,761) $ (356,293)
33.67%
41,796
MONTHLY BUDGET REPORT - SEWER FUND Y -T -D OVERVIEW
ru inin DDFI wnjaRY - 75 nn of Year Completed
x
2008
2008
x
2009
2009
x
2010
2010
2010
2010 Actual
Variance
Y -T -D
Annual
Y -T -D
Annual
Y -T -D
Y -T -D
Projected
Adopted
Budget
as a %
of budget
Actual vs.
Projected
Comments
Actual
Actual
Actual
Actual
Actual
REVENUE
Special Assessments
4,230
139,194
25,654
72,390
12,439
21,150
84,600
14.70%
(8,711)
Misc Revenue
(22,464)
829,117
178,866
806,651
203,671
206,325
825,300
24.68%
(2,654)
Utility Revenue
60,000
60,000
60,000
0.00%
Transfers frorn other funds
$
(18,234)
$
1,028,311
$
204,520
$
939,041
$
216,110
$
227,475
$ 969,900
22.28%
(11,365)
TOTAL
EXPENDITURES
SEWER
Personnel
24,293
87,188
$
12,365
$
69,217
$
13,497
$
19,078
$ 76,311
19,500
17.69%
10.62%
(5,580)
(2,804)
Materials and Supplies
2,175
7,892
2,254
6,089
2,071
258,993
4,875
218,638
874,550
29.61%
40,356
Includes 4- months MCES Charges & contract svcs
Support and Services
241,495
826,158
249,904
844,136
420,523
0.00%
Capital Outlay
20,853
225,878
12,282
12,555
-
-
-
0.00%
Debi Service
_
1,000,000
1,000,000
1,000,000
100.00 ° /
Community Infrastructure Fund
Transfers to Other Funds
$
-
288,816
$
-
1,147,117
$
276,805
$
931,998
$
1,274,561
$
1,242,590
$ 2,390,884
53.31%
31,971
TOTAL
I
Total Expenditures
$ 288,816
$ 1,147,117
$ 276,805
$ 931,998
$ 274,561 $ 242,590 $ 1,390,884
Transfers Out
1,000,000
1,000,000
1,000,000
$
288.816
$
1,147,117
$
276,805
$
931,998
$
1,274,561
$
1,242,590
$ 2,390,884
ME
Total Expenditures & Transfers
Revs Overt(Under) Expen
$ (307,050)
$ (118,806)
$ (72,285)
$ 7,043
$ (1,058,451) $ (1,015,115) $ (1,420,984)
MONTHLY BUDGET REPORT - STORMWATER FUND Y -T -D OVERVIEW
"A Pru 2910 PRFI IMINARY - 25.00% of Year Completed
_.. _... _
2008
Y -T -D
Actual
2008
Annual
Actual
2009
Y -T -D
Actual
2009
Annual
Actual
2010
Y -T -D
Actual
2010
Y -T -D
Projected
2010
Adopted
Budget
2010 Actual
as a%
of budget
g
Variance
Actual vs.
1 ected
Projected
Comments _^
[REVENUE
ts
Misc Revenue
Utility Revenue
4,748
624
(5,516)
-
17,290
204,345
528
2,575
40,001
-
12,246
192,320
1,694
48,298
1,925
52,050
5,000
7,700
208,200
22.00%
23.20 %
0.00%
(231)
(3,752)
Transfers fro other funds
m
TOTAL
$
(144)
$ 221,635
$
43,104
$ 204,566
$
49,992
$ 53,975
$ 220, 900
22.63 %
(3,983)
EXPENDITURES
STORMWATER
Personnel
Materials and Supplies
Support and Services
Capital Outlay
3,335
667
23,461
-
15,520
7,292
83,332
-
$
1,385
354
8,975
-
18,558
1,795
46,377
-
$
8,098
605
11,537
2,860
$ 12,089
2,325
14,400
3,000
$ 48,357
9,300
57,600
395,265
16.75°/
6.51%
20.03%
0.72%
0.00%
(3,991)
(1,720)
(2,863)
(140)
Debt Service
0.00°/
Transfers to Other Funds
TOTAL
$
-
27,464
$ 106,144
$
10,714
$ 66,729
$
23,101
$ 31,814
$ 510,522
4.52%
Total Expenditures
$ 27,464
$ 106,144
$ 10,714
$ 66,729
$ 23,101 $ 31,814 $ 510,522
4.52 %
(8,714)
-
Transfers Out
Total Expenditures & Transfers
$ 27,464
S 106,144
$ 10,714
$ 66,729
$ 23,101 $ 31,814 $ 510,522
4.52%
(8,714)
Revs Over /(Under) Expen
$ (27,6071
$ 115,490
$ 32,390
$ 137,836
$ 26,891 $ 22,161 $ (289,622)
-9.28%
4,730
MONTHLY BUDGET REPORT - RECYCLING FUND Y -T -D OVERVIEW
"Apra v01n PRFI IMINARY - 25.00% of Year Completed
2008
Y -T -D
Actual
2008
Annual
Actual
2009
Y -T -D
Actual
2009
Annual
Actual
2010
Y -T -D
Actual
2010
Y -T -D
Projected
2010
Adopted
Budget
2010 Actual
as a %
of budget
Variance
Actual vs.
Projected
Comments
REVENUE
.
_
_
21,000
0.00%
County Aid
I Revenue
Utility Revenue
111
(4,806)
17,290
204,345
554
11,940
554
17,940
286
37,661
400
37,800
1,600
151,200
17.89%
24.91 %
0.00%
(114)
(139)
Transfers from other funds
TOTAL
$
(4,695)
-
$ 221,635
$
12,495
$
18,495
$
37,948
$
38,200
$ 173,800
21.83 %
(252)
EXPENDITURES
RECYCLING
i
Personnel
Materials and Supplies
Support and Services
-
128
21,062
15,520
7,292
83,332
112
20,976
18,558
1,795
46,377
$
1,773
470
41,618
$
1,199
125
41,792
$ 4,796
500
167,167
36.96%
93.95%
24.90%
574
345
(174)
Includes 3 months' service expense
Capital Outlay
0.00 %
Debt Service
0.00%
Transfers to Other Funds
TOTAL
$
21,190
$ 106,144
$
21,088
$
66,729
$
43,861
$
43,116
$ 172,463
25.43%
745
I Total Expenditures
$ 21,190
$ 106,144
$ 21,088
$ 66,729
$ 43,861 $ 43,116 $ 172,463
25.43 %
745
Transfers Out
Total Expenditures & Transfers
$ 21,190
$ 106,144
$ 21,088
$ 66,729
$ 43,861 $ 43,116 $ 172,463
25.43%
745
Revs Overl(Under) Expen
-
$ (25,884)
S 115,490
$ (8,594)
$ (48,235)
$ (5,913) $ (4,916) $ 1,337
MONTHLY BUDGET REPORT - SOUTHSHORE CENTER FUND Y -T -D OVERVIEW
onan oDGI wwARV - 95 nn ° / of Year Comoleted
--
2008
Y -T -D
Actual
2008
Annual
Actual
2009
Y -T -D
Actual
2009
Annual
Actual
2010
Y -T -D
Actual
2010
Y -T -D
Projected
2010
Adopted
Budget
2010 Actual
as a %
of budget
Variance
Actual vs.
Projected
Comments
REVENUE
Charges For Service
Misc Revenue
Not
Available
Not
Available
Not
Available
35,986
886
13,351
667
10,820
413
43,280
1,650
-
40.43%
0.00%
255
I
Transfers from other funds
TOTAL
$
$
$
$ 36,871
$
14,018
$ 11,233
$ 44,930
31.20%
2,785
EXPENDITURES
SOUTHSHORE CENTER
I
Materials and Supplies
Support and Services
Not
Available
Not
Available
Not
Available
12,241
50,410
13,686
142
16,752
$ -
3,300
10,989
$ -
13,200
43,956
1.08%
3811%
0.00%
(3,158)
5,763
Capital Outlay
0.00%
Debt Service
0.00%
-
Transfers to Other Funds
TOTAL
$
$
$
$ 76,337
$
16,894
$ 14,289
$ 57,156
29.56%
2,605
Total Expenditures
$
$
$
$ 76,337
$ 16, 894 $ 14,289 $ 57 ,156
29 .56%
- 2,605
Transfers Out
Total Expenditures & Transfers
$ 16,894 $ 14,289 $ 57,156
29.56%
2,605
Revs Over /(Under) Expen
- -- -
$
$
$
$ (39,466)
$ (2,877) $ (3,057) $ (12,226)