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051110 PK APL CONVENE PARK COMMISSION MEETING A, Roll Call Norman Trent Quinlan Robb Edmondson Gaidos B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of April 13, 2010 (Att.-#2A) 3. MATTERS FROM THE FLOOR 4. REPORTS A. Report on City Council Meeting B. Review Monthly Expenditure Report and 2010 CIP — (Finance Director, Bonnie Burton)(Att.#4B) C. Update on Work Program — (Att.- #4C) D. Update on Grant Programs — (Att.-44D) E. Update on Summer Programs — (Att.-#4E) F. Update on South Tonka Little League Proposed Batting Cages 6. DISCUSS PARK TOURS 7. REVIEW CIP FOR 2011— (Att.-#7) 8. REVIEW PUBLIC WORKS STAFF PLAYGROUND EQUIPMENT IMPROVEMENTS AND RECOMMENDATIONS — (Att.-#8) 9. EVALUATE NEW PLAYGROUND EQUIPMENT ADDITONS/REPLACEMENT- (Att.-#9) 10. REVIEW REVISED PARK COMMISSION CHAPTER 202 CITY CODE — (Att. - #10) It. NEW BUSINESS 12 ADJOURN Liaison for City Council Meeting on May 24 Meeting - Gaidos CITY OF SHOREWOOD 5755 COUNTRY CLU PARK TOUR & COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, APRIL 13, 2010 7:00 P.M. IWAIM The Commission met at City Hall at approximately 5:45pm and departed for the South Shore Skate Park. SKATE PA - The Commission noted edges of the larger ramps and box tops t at iiceded to be tacked for safety Anderson pointed out where the potential garden expansion would be placed and askedor feedback. The Commission preferred a north /south expansion to bring the plots closer to the propo�ed spigot. Anderson shared with the Commission that staff was working �Witlt the health department to determined whether a rock field or sanitary sewer connection would be required to install a water fountain to the park. 1 Anderson noted that the public works staff would likely b , blacktoppi the section surrounding the larger ramp with their own equipment. p 6 MANOR PARK: - Consider replacing small = spring toys — Anderson shared public works safety notes and indicated that '§N would be'; supplying the C6hnnission with a list of repaired and estimates for replacement at the next 6rnmission meeting - Investlgate,under grqunding the`powerel r es to the shelter Tie C6ffiffii� sibp ackna Vledged the tennis court overlay and felt it had held up well Clean up the reetlebris under the large central tree Throw in a few o l,barley str�yy ales to the pond for good measure t : j r Commissioners- 0ommented thate upside down `snout' had appeared to already raise the level of the x pond. SILVERWOOD P - Level curbing and parking lot `mound' where removal of the large cottonwood had been removed Pazendak and Anderson identified the space for the shelter installation coming this spring. They identified the area within the parking lot and curbing damaged by the tree roots. Quinlan noted that much excavation of the mounded area where the tree had been and leveling off of the area was needed and would push some of the needed fill towards the space for the shelter. 2A PARK COMMISSION MINUTES TUESDAY, APRIL lei, 2010 PAGE 2OIL 6 The Commission urged staff to do the project all at once, excavate the `mounded /humped' grassy space between the parking and proposed shelter, the parking area and curbing all at the same time and complete the process so that it looks right. In addition, remove the red marked underbrush. The Commission adjourned to their regular Park Commission Meeting, Chair Norman convened the regular meeting following the Park Tour at 7:3 Item 4 became presentation by South Tonka Little League moving 'items down on the agenda and item IOA became a discussion regarding Community Gard n ,, 9 Trent 4/0. 3. 4. FROM ing'the Mimnes of March 23, 2010 as amended. Motion passed TION AND; REQUEST BY SOUTH TONKA LITTLE LEAGUE Grant Leum of STLL presente&a spring improvement request for Freeman Park. SILL proposed removing the concrete Insid he batting cage near field 3 and constructing three batting cages in its ,. current location and extending the cages to cover the current gravel area nearer the parking lot. These cages would have ag lime foundation or flooring as opposed to a concrete surface. Quinlan moved, Robb seconded, recommending the City Council approve STLL request to install three batting cages near field three, replacing one currently in the space and removing its concrete surface with a pervious surface recommended by staff contingent upon staff findings and watershed recommendations. Motion passed 4/0. ARK COMMISSION MtNti`t`ES -rU S Av, APRIL 13, 2010 PAGE 3 OF 6 5. REVIEW MONTHLY EXPENDITURE REPORT AND 2011 CIP Finance Director Burton could not be present, Adm inistrator Heck pointed out that the only expenditure to date has been a replacement slide at Silverwood Park. Robb asked staff to explain which budget for parks maintenance funds comes from. For instance, does painting a shelter come from the operations and maintenance budget or the CIP. Robb also asked what the cutoff point was for depreciation of assets. Heck explained that general maintenance for parks, as long as it is minor ongoing maintenance, comes from the operations and park maintenance budget, much like mowing etc:.The larger maintenance items wi11 often come from the CIP. He noted that park items are depreciated but noted that Burton would need to elaborate on this in greater details at the next Park Commission muting. Though he understood that many improvements would be_judged on a case by case basis ;.Chair Norman indicated that he would like to track what items become: part = of the CIP versus those thdti are-considered maintenance items. 6. UPDATE ON MANOR PARK SHELTER Building Inspector Pazendak presented the updated Manor Park shelter laps and costs noting that the City Council had approved pursuing estimates from' ebhii'aptors on design 8 as recommended by the Park Commission with the addition of the drinkihik fountain„ rnost, likely .outside. Quinlan asked if staff could: ii�vestile the costs for�uiidergroundirig the power line to the shelter. Although staff would,Ml4nd check, Heck indicated tli# this would likely be very expensive. Zerby asked when the projeei'tivouldl`ikely;lareak ground; what the steps would be and at what point completion iuig} t be 6kpected Ji Since a CUP would not be nuessary, acid if approvals stay on track, Pazendak stated that they would likely bor in a.,position to breakground and fulfill completion by August. He noted that now that staff has been given dn;bction by the Commission acid Council he can approach the contractors and ask for true bids from their something they were hesitant to do with so many varied designs. He estimated that it would take 1 -2 we ks to collect ttie bids and return to City Council, and two weeks more to get final bids around early May, wbl�h coulo1ead to a possible June I ground breaking. Heck pointed out that, unless some major changes were to occur, the Park Commission would likely be receiving just updates on progress; whereas the Council would review the final bids. 7. REPORTS A. Report on City Council Meeting Chair Norman reported that, as previously discussed, the City Council moved forward with a plan for Manor Park shelter. PARK COMMISSION MINUTES TUESDAY, APRIL 13, 2010 PAGE Cat+ 6 Heck reported that an enhanced park recycling program grant had been applied for by the City which might provide for additional funding to enhance recycling in the parks beginning in July. B. Update can Work Program Anderson shared the Work Program with the Commission acknowledging the completion of some items and progress of others. Anderson shared updates regarding several grant applications and eneoura�od Commissioners to go online to the Pepsi grant link to cast their vote for the City of Shorewood application each d4 throughout April. In addition, she noted that while all Shorewood Parks are handicapped accessible, the City had applied for an inclusive grant thru Hennepin County and Boundless Playgrou`n s to construct an erztifely accessible playground at Manor Park. F Trent suggested that, if it makes sense, staff should pursuef'aligning a commissioner with the grant process to give input into applications when warranted. Commissioner inquired whether we were applying to as many grants as possible or whether there was time to do so. t Anderson noted that staff does try to pursue as many grams as potentiallyi given the amount of staff time dedicated to fulfilling the obligations and, atiimes obtamiffg Council approval it can be difficult. Heck interjected that, oftentimes, oriemust read the fine print of the grant application to ensure that there aren't ongoing responsibilities or `tails' tieOa ' the grant reg0, §ts that City's must commit to. H 8. DISCUSS PARK TC)URS: x ' The Commissi identified several items, within each park for consideration. Skate PaW . Tacking the edges of the I" i�er ramps and the tops of the `box' where there are Manor Park: Clean up the tree;debris below the large old tree in the center of the park. Consigor replacing some of the smaller spring toys Investigate uri'dergrounding the power lines Pursue placing oat or barley straw bales in the pond to help with the weed control "effort Silverwood Park: Level the curbing and mound near where the large cottonwood was removed using some of that excavation material for the fill needed for the shelter and overlay the parking lot and redo curbing as planned. PARK COMMISSION MlNli"I`ES TUESDAY, APRIL 13, 2010 PAGE 5 OF 6 9, REVIEW SUMMER PROGRAMS Anderson shared the summer calendar of activities with the Commission. She indicated that the Commission had not yet decided whether to move forward with Music in the Parks or not and asked them to make a motion this evening as to the direction they wished to go. She pointed out that the Summer Park Fund had a balance of $2500, plus half of the $3000 withheld from the Council CIP contribution for • Anderson suggested they discuss whether they wish to pursue the Movie in the Parks this year, explaining that the estimated expenditure would be approximately $850 for,tiff season equipment plus the license fee of roughly $150350. She stated that off season or off pea days would reduce the rates somewhat, where prime time may inflate it somewhat. Chair Norman was not convinced the City should continue its Mq ic'in the Park program and suggested giving it a rest. Quinlan disagreed, stating that his viewpoint would be that the publi6,had come to expeci "look forward to Music in the Park and by giving it up this year the Commission would lose ground and virtually have to rebuild the program next year. In addition, he que§fl6ned `why the Commission wouldn't do both the music and movie programs this summer given they hi�djj�udgeted for new summer programming., Chair Norman noted that they must `use it or lose h' wttfixegard to the summer funds. He mentioned that later summer would be a better option for a family fiend yy Anderson interjected that, while NgMalter had been popular in previous years, many programs must mix up their artists over th&years to beep it fresh. Shie suggested at this late date the Commission give staff leeway to book one of the three bends proposed to see if any of them would be available for our July 9tn date. 1 Quinlan moved; Trent seconded, recommeudifig staff contact Root City first, followed by the other bands, a d ask themri f6 perform o july9th contingent upon their meeting the $1000 budget proposed. In addition, he cec-ommencded pursue Movie in the Park for Friday evening August 6 Motion passed 4/0. 10. DISCUSS. POSSIBLE LAND USE FOR COMMUNITY GARDENS ON LEGION PROPERTY Chair Norman shared 'tie Legion request that the City consider using their land off Smithtown Road for additional Community Garden space. In an effort, to reduce their tax burden, the Legion had offered a charitable use of their land to the City. Norman asked the Commission what their opinion would be to this request. In his opinion, Chair Norman stated that he was unsure whether it made sense to him to move the gardens to this location when we can expand the gardens at the skate park. Robb acknowledged that the City has space to expand where it is and didn't see the benefit to the City to split them up. 1 COMMISSION MINUTES TUESDAY, APRIL 13, 2010 PAGE OF 6 Trent stated that the Community Gardens have been tricky to manage. He questioned whether the current location is the best location for them and suggested that an alternative might be a good option. Zerby raised concerns about the parking situation that would present itself if the gardens were on Smithtown Road. In addition, he questioned where water would come from or whether they gardeners would expect watering trucks to stop there or how they, too, would carry water along the busy road. Robb moved, Quinlan seconded, to decline the request from the Clarence Clofer American Legion to pursue community garden plots on their property and instead continue with the garden current placement. Motion passed 311, Trent dissenting for aforementioned reasons A. COMMUNITYGARDEN DISCUSSION Heck suggested the Commission clarify its position to the Council with regard bo Community Gardens, He pointed out that the current garden committee has raisedsolne questions and con -f that will be settled upon a meeting between them and staff. He noted affiat some Council membergi ue unclear whether the Gardens had been approved. �Y Chair Norman and the Commission indicated that they had 1 the 'r'ecorr mendation to Council that the "_ Council approve the Community Garden Guidelines and registrafion,,forms, in which, the City allows for r 10 plots, several months ago and that nothing has changed since that time other than clarification to the garden committee. Zerby stated that there was some confusion over r Chair Norman stated that the =0o' aunity garden the Commission's mind,,, as adopt4 y Council. There was 13. ADJO ;ent emans is a stepping stone to the garden plot concept that, in Trent moved, Robb seconded, adjourning the Park Commission Meeting of April 13, 2010, at 9:15pm. Motion passed 410. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder Liaison for City Council Meeting on April 26 Meeting — Ouinlan CC: Kr -e on, CRR Twila Grout, Administrative Assistant Dade: May 6, 2010 SUBJECT: April 201.0 Financial The Park Capital Improvement Fund financial report for the period ending 04/30/2010 will be available for review at the Tuesday meeting. Please be advised the Park Capital Improvement Fund has a cash balance of approximately $287,000 as of April 30, 2010. There was an expenditure of $5,000 in April for a 50% deposit to Midwest Playscapes for Silverwood Park equipment. ��mmmoxm�x . .... .~. f����m��Q��Q�| Quotes from Bit Contractors w/Skate park bid Pk Comm appr./rec. to cc on contractor CC awards bid Picnic Shelter Canopy Joe P. & Kristi working w/co. and Joe placed the order. See if Concrete truck can pour curb when slab is !a lorete poured for shelter; Incl. P.W. will remove shrubs and removal of curb in bid brush (1/10) See notes inSUverwooUtree remova TREE REMOVAL COMPLETED Tennis oton May ooagenda \ Joe is working on and costs preliminary design Prepare preliminary design Go to Park Comm. For recommendation /Bid to On Pk agenda for Council . 3/23/10and4/13/10 Go to bid I Go to CC for final approval update 5/5/10 M CITY OF SHOREWOOD 5755 Country Club Road @ Shorewood, Minnesota 55331 e 952-474-3236 Fax: 952-474-0128 9 www.ci.shorewood.mmus e cityha11@ci.shorewood.mn.us To: Park Commission From: Julie Moore — Communications Coordinator Twila Grout — Administrative Assistant Date: May 5, 2010 Re: Agenda Item 4D— Update on Grants The Hennepin Youth Sports grants will not be on the committee meeting agenda until May l8th and hope to present for final approval vote at the board meeting on May 25 We will update the Park Commission at their next meeting if the city was awarded the grant. Attached is the spreadsheet showing the status of the grants. � � 0 � 0 � Lo Ln CL 2 y o / E u 4 ƒ \ k x u / \ � \ 4 0) R ? q o o m Q % Ln r14 J / m - / \r0 /E / / u % - rq / / q c \ - \e { } o o §L 2 2 Ln Ln _ E ƒ _ G ( / f ® § \ e = § ° ® \ C) 0 E § E E // n t U //ƒ / s \ o \ 4 ƒ\ f 7/ 7ƒ 'n / / 2 / / 5 3 2 / / J � » » » 3 ± \ \ \ \ \ \ E E / § / / / 3 / / c o eg 0 07= 0 �� = ° /f o o \j) \ ® ' \ y� \ E / M © � § L m CL — / ' \ {) / / \ ± e ¢ & _ / > $ \ a / £ _0 E k \ \ ƒ ' 3 a_ a) CL o ? _/ F / CU / 2 V) / I E 4- Q c _0 V m ° CL g 2 q q / 7 'o _ \ ƒ m ƒ d 0- 2 2 2 Lo Ln CL CITY OF SHOREWOOD 5755 Country Club Road Shorewood, Minnesota 55 1 e 952- 474 -3236 Fax: 952 -474 -0128 e www.ci.shorewood.mmus e cityhalloci.shorewood.mn.us Prom: Kristi Anderson — CRR Twila Grout — Administrative Assistant Date: May 5, 2010 Re: Park Agenda Item 4E - Summer Programs Below is a few of the summer activities that we are updating the commission on. ExploraDome —The date for this event will be on Friday, August 20 at the South Shore Community Center. Music in the Park — Kristi has contacted Root City and is waiting to see if this will work for them as they do have another engagement. She has also contacted Mojo Lemon and Sam Kuusisto and they are both available to perform at Music in the Park. Movie in the park - Staff received a quote from Twilight Zone for cinema services for August 6 The cost would be $1,233.36 plus the purchase of a film license from a 3` party vendor which can cost about $350. To get a license for the movie if less than 200 people the cost could range from $150 -$350 depending on the film that is picked. If for some reason we would have to cancel it would need to be 14 day notice or we will be charged full rental and handling. Below is the weather policy for the service provider, Twilight Zone. The Service Provider shall be entitled to cancel the screening of the movie due to inclement weather prior to or during the movie. The Event Organizer does not have the right to cancel the event to due to the forecast of inclement weather. It is at the Service Provider's discretion to decide when the event will be called off and this decision can only be made on the day of the scheduled event. If the weather looks threatening (imminent rain, rain, looming thunder clouds, dangerous winds capable of damaging equipment), the Service Provider reserves the right to protect its own equipment by cancelling the presentation of the film. The Service Provider reserves the right to delay set -up or pause the presentation for up to two hours until suitable weather conditions exist. If inclement weather prevents the complete screening of the film, where less than 50% of the film has been presented, and if there is no appropriate indoor back -up venue, the Service Provider guarantees the Event Organizer one make -up event within nine months of the original event date, depending on availability. Two fees will be charged for the make -up event: 1. Travel costs associated with the returning to your venue at the rate of the $1.25 per mile round -trip from zip code 55033 2. A $500 weather related cancellation fee to cover employee time 4E Attached you will find the budget sheet. As of today there is $381.64 in the budget for park events. After review and discussion please advise how staff should proceed with the Movie in the Park. aD 0 M m c a) W U C ) i . L V Y L a W c 0 le 0 N M: 0 00 CO 0 0000o0m oo Cf) co t O N M Cfl 4fl VD- Efl Efl - ER M V� 60. O O O O O d' a) cl E m U E 0 0 N Cl) m i C (� E > E cn � 5 <n LU W E Q = m ca cL a) ' N O > O O C -C *- � 0 1- :E E a) U o a) � > LL �a O 0 >z Y . _ R5 i a — O 0 `.. 0 NQu -0U t— +' 1 0 4910 ms From: Kristi Anderson — CRR Twila Grout — Park Secretary Date: May 4, 2010 Re: Agenda Item 7 — Review CIP for 2011 -2019 The attached spreadsheet shows the capital improvement projects for the years 2010 — 2019. The items in 2010 shown with diagonal lines are in process or completed. The filled areas in 2011 contained projects that staff removed, for example, the prior plan called for improvements to the hockey rink and lights at Cathcart park. The Commission needs to review the 2011 plan and recommend a program to the Council as well as recommend / request transfers to cover the program. Additionally, the Commission needs to review and update projects for the years 2012 — 2019. Based on the current program and estimated expenditures and revenue, the fund runs out of money in 2015. Please note the projections and estimates do not include grant funds. 20102019 Proposed CEP Schedule for Shorewood Parks City of Shorewood Park Coordinator: Kristi Anderson t f e t � 01 201 i' 201 1 n Estimated Beginning Balance $ 232,424 $ 158,624 $ 108,924 $ 95,159 $ 26,159 $ 3,159 $ (93,841) $ (104,841) $ (137,841) $ (15.,,841 Transfers I n Siiverwood $ 4) ,000 $ 42,000 $ 42,000 $ 42,060 $ 42,000 $ 42,000 $ 42,000 $ 42,000 $ 42,000 $42,000 Estimated total available $ 334,424 $ 200,624 $ 150,924 $ 137,159 $ 68,159 $ 45,159 $ (51,841) $ (62,841) $ (95,841) $ (117,841 All parks - Signs $30,000 Re -roof Picnic Shelter $ 2,000 $ 2,000 Picnic Tables 10 per yrX$800 $ 2,000 $7,000 $7,000 $7,000 $ 75,000 $ 75,000 All pks - 1 -2 tot pieces $12,000 $12,000 Benches $ 765 Badger All Tennis Ct Signs $ 50,000 Freeman Siiverwood Add rink/open skate $ 50,000 Picnic shelter Picnic shelter /rehab Resurface 1/2 Court Re -roof Picnic Shelter $ 2,000 $ 2,000 $ 2,000 Bit parking lot& tree removal $ 22,000 $ 75,000 $ 75,000 Plaza Tables replace Benches $ 765 Badger Change Slide Build Steps $ 7,000 repair warming house Replace equip $ 50,000 Tennis overlay tree remov Nhard $ 8,000 Manor Park $ 8,000 $ 80,000 Ne Replace Hockey Bros w /synthet surface & bball $ 30,000 Tennis court overlay $ 6,000 $ 80,000 $ 6,000 $ 6,000 Shelter design $ 85,000 pond overlook/benches $ 7,500 Replace play equip & swing set $ 65,000 Skate Park Cathcart small shelter $ 16,000 Tennis court overlay drinking fountain $ 6,000 $ 6,000 $ 6,000 Swing set replacement $ 2,500 blcktp strip of surface $ 4,200 Replace hocky lights new rink/synth boards Tot lot playground equip $ 50,000 Freeman Add rink/open skate $ 50,000 Picnic shelter /rehab Re -roof Picnic Shelter $ 2,200 Replace play equip - so 1 st/no 2nd $ 75,000 $ 75,000 Plaza Tables replace $ 5,000 Badger Replace playgound equip /swing repair warming house Tennis overlay tree remov Nhard $ 8,000 $ 8,000 $ 80,000 Ne Replace Hockey Bros w /synthet surface & bball $ 30,000 Update /new? Warming house $ 80,000 Install rustic trail $ 7,500 pond overlook/benches $ 7,500 Skate Park small shelter $ 16,000 drinking fountain $ 7,500 Comm Garden sign & fence blcktp strip of surface $ 4,200 update skate equipment $ 15,000 TOTAL EXPENDITURES: $ 175,800 $ 91,700 $ 55,765 $ 111,000 $ 65,000 $ 139,000 $ 53,000 $ 75,000 $ 64,000 $ 85,000 Estimated Ending Balance $ 158,624 $ 108 $ 95,159 2011 J `2012 $ 26,159 20,13 $ 3,159 2014; $ (93,841) 2Q15': $(104,841) 2016 $(137,841) 2017: $ (159,841) ,2018, $ (202,841) 2019, Courts? 2009 Park Inventory & Priority Needs Assessment \. Cathcart Park Little League field 1994 4 2019 maint.items nded Hockey Rink 1990 3 2015 25 r update Warming House /Camper 1978 1 bad Basket Ball 1/2 Crt 1966 1 $3,000 overlay bdgt Magic Square 1966 1 1 2007 $3,000 overlay bdgt Tennis Court 1966 1 2009 resurfacing Picnic Tables 3 ongoin Park Sin 1982 3 Tennis Court Signs 1994 1 $25,000 original Tot lot - playground equipment Aug -95 4 20 yr small Swing Set 1966 2 safety hazard Freeman Park Park Sin 1982 1 Softball Fields (3) 1990 4 2015 25 yr update Little League field (2) 1987 3 fence in bat cage should be replaced every 15 yrs Babe Ruth Field 1990 4 25 yr update Soccer Fields (6 +) 1990 5 25 yr update Trails 1992 4 wetland project Volleyball Courts (2? ) 1994 NA 25 yr update Eddy Station 2000 2 2009 rehab ext. Picnic Shelter 1994 2 2009 rehab ext. Concession stand LL 1 994 2 needs shingles Plaza - tables amenities 2005 4 Picnic tables thru -out ongoing 3 Gametime $23,000 Tot lot equip South 1990 4 2017 ppsd $55,000 Tot lot equip North 1994 5 2017 for both Manor Park Pond Skating Rinks 1966 5 forever rehabbed in 1999 Rink lights 1979 3 2008 $43,000 budgetd Warming House 1966 1 2008 $45,000 bdgtd for restr /wtr /swr Playground equip 1993 4 2016 $55,000 bdgtd Swing Set 1966 3 25 yr reolcmnt Gametime Im none 11 s 2008 1 to be out in? 15,000 bad 2016 20 yr replcmnt 2012 25 yr replcmnt 2008 $43,000 It bdqtd 2008 $7 2,000 to re - do bad was $86000 Condition Scale : 1 unacceptable condition - 2 poor /watch - 3 acceptable /fair - 4 good - 5 excellent General Replacement/Upgrade Policy Guidelines: Hockey Rinks 1989 1 1982? 1 ongoin 2 1979 3 30 yrs Stripping /Painting updates to Bldgs. 1987 1 1994 3 to 4 1994 3 to 4 1987 4 ongoing 1 4 Gametime Im none 11 s 2008 1 to be out in? 15,000 bad 2016 20 yr replcmnt 2012 25 yr replcmnt 2008 $43,000 It bdqtd 2008 $7 2,000 to re - do bad was $86000 Condition Scale : 1 unacceptable condition - 2 poor /watch - 3 acceptable /fair - 4 good - 5 excellent General Replacement/Upgrade Policy Guidelines: Hockey Rinks 25 yrs Swing Sets/Playground Equipment 25 yrs Ball Fields 25 yrs Batting Cages 20 yrs Lighting Systems 30 yrs Stripping /Painting updates to Bldgs. 8 -10 -yrs Reshingling every 12 yrs Tennis Court Resurfacing 4 yr rotation s 2008 1 to be out in? 15,000 bad 2016 20 yr replcmnt 2012 25 yr replcmnt 2008 $43,000 It bdqtd 2008 $7 2,000 to re - do bad was $86000 Condition Scale : 1 unacceptable condition - 2 poor /watch - 3 acceptable /fair - 4 good - 5 excellent General Replacement/Upgrade Policy Guidelines: Hockey Rinks 25 yrs Swing Sets/Playground Equipment 25 yrs Ball Fields 25 yrs Batting Cages 20 yrs Lighting Systems 30 yrs Stripping /Painting updates to Bldgs. 8 -10 -yrs Reshingling every 12 yrs Tennis Court Resurfacing 4 yr rotation Rmt 2 yr CITY OF ,S SHOREWOOD U@" 5755 Country Club Road ® Shorewood, Minnesota 55331 9 952 ®474-3236 Fax: 952-474 -0128 * www.ci.shorewood.mmus @ cityhall(a- ,ci.shorewood.mn.us Park Commission From: Kristi Anderson — CRR Twila Grout — Park Secretary Date: May 6, 2010 Re: Agenda Item 8 — Review Public Works Playground Improvement & Recommendation List Public Works personnel evaluate playground equipment each year to identify excessive wear and potential safety issues, some are minimal, and others require replacement. In past years, the list of items needing attention were brought up after the park commission recommended their capital program and after the council approved the capital program and overall park budget. In order to ensure adequate funding for repair and maintenance of playground equipment, staff moved the review and creation of the needs list to coincide with the budget process. The attached spreadsheet identifies the issues, presents a few options to consider, and provides cost estimates obtained from the playground manufacturers. RECOMMENDATION: The Park Commission should review the attached spreadsheet and make a recommendation to the City Council for replacement items they deem necessary. 7 P layground Safety Improvement List / (Provided by Public Wor El Tube Slide- Entrance & Exit j o getting quote $210.40 exit Vertical Ladder protective coat gone getting quote �o M anor Park: Lad tru /Flagship Border Belt Swing PW doing Replace getting quote $73.00 Timber Rotten done Replace completed by PW done Arch Bridge Silverwood Park: Replace getting quote $1,421.50 Warming House Roof Vandalism getting replaced w /new version ongoing remodel Tunnel Slide Replace getting quote $210.40 exit Freeman Pk SO: Gametime Handicap Swing Replace getting quote 3476 Game /$456 Midwest Tube Slide Bolt PW Completed done Rumble & Roll Slide Cracked getting quote $1,323.00 Volleyball replace timbers completed by PW done Spiral Slide replace getting quote $4,412.00 Freeman Pk No: Landscape /Flagship holds need El Tube Slide- Entrance & Exit replacing getting quote $210.40 exit Vertical Ladder protective coat gone getting quote $690.00 Cathcart Pk: Landscape /Flagship Border Rotten PW doing done Motorcycle Tighten PW doing done Hockey Rink Replace Gate PW repairing doing Silverwood Park: Rumble & Roll Slide Vandalism getting replaced w /new version $1354.49 w /tax /sh * * *No shoe - horning in of playground pieces - each perimeter was designed to accommodate the playground installed - Either remove /replace underutillized pieces (Like spring toys) OR choose proposed pieces and determine radius' needed for perimeter expansions. All parks surrounded by timers, except Silverwood which is landscape block. ** PRICES DO NOT REFLECT TAX, FREIGHT, OR INSTALLATION ! (unless noted) Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 QUOTE Golden Valley, Minnesota 55422 #2960 Ph. 800 -622 -5425 763- 5467787 Fax 763 - 5465050 info@, nwiplay.conr 05/05/2010 City of Shorewood Ship To Zip: 55331 Attn: Kristi Anderson 5755 Country Club Road Shorewood, MN 55331 This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of 51,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota /Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Order Information: Bill To: Company: Attn: Address: City, State, Zip: Contact: Tel: Fax: Ship To: Project Name: _ Attn: Address: City, State, Zip: Contact: Tel: Fax: Page 1 of 2 1 81348 GameTime - 3' Rumble & Roll Zip Slide $1,277.00 $1,277.00 8 804710 GameTime - 3/8" 16 Une Thread Insert $0.87 $6.96 1 818312 GameTime - 3/8 " -16 Placing Tool $39.00 $39.00 1 81335 GameTime - 6' -0" F5 Spiral Slide $3,710.00 $3,710.00 2 80020 GameTime - 13' Uptight Assembly (alum) $351.00 $702.00 1 8552 GameTime - 3 1/2" Zero -G Chair (5 -12) -Gals $476.00 $476.00 Chain SubTotal: $6,210.96 Tax: $465.48 Freight: $559.69 Total Amount: $7,236.13 This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of 51,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota /Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Order Information: Bill To: Company: Attn: Address: City, State, Zip: Contact: Tel: Fax: Ship To: Project Name: _ Attn: Address: City, State, Zip: Contact: Tel: Fax: Page 1 of 2 Minnesota ( Wisconsin Playground 5101 Highway 55, Suite 6000 Q UOTE Golden Valley, Minnesota 55422 #2360 Ph. 800 -622 ®5425 ( 763 - 546-7787 Fax 763-546-5050 info@mnwiplay.com O5151201 Acceptance of quotation: Accepted By (printed): Signature: Title: Facsimile: �' P.O. No: Date: Phone: Purchase Amount: $7,236.13 Page 2 of 2 it IT landscape PROPOSAL CONTACT: City of Shorewood - Kristi Anderson PHONE: 612 -743 -4124 FAX: E -MAIL commrecresources(�3IX mchsi.com SHIP TO: BILL TO: Please Advise . ' k, rec:reaticsr Please make all PO's and contracts out to: Landscape Structures, Inc. 601 7th Streeet South Delano, MN 55328 Please remit payment to: Landscape Structures, Inc. SDS 12 - 0395 PO Box 86 Minneapolis, MN 55486 -0395 Date: May 5, 2010 wP arP nlPaserl tn submit this nronosal to sunnly the followinq items: QTY ITEM NO. DESCRIPTION J UNITWTJ UNIT PRICE I WEIGHT EXTENDED AMT Project Name: City of Shorewood - Manor Park & Freeman Park 1 Deck Arch Bridge - Hardware Included 246 $1,421.80 246 $ 1,421.80 1 Exit 24i Dia Tunnel Slide, Tan 10 $210.40 10 $ 210.40 Hardware Included - $ - 1 1 Swing Seat - Hardware Included Exit 24i Dia Tunnel Slide, Red 3 10 $73.00 $210.40 3 10 $ $ 73.00 210.40 Hardware Included - $ - 1 Custom Permalene Panel Vertical Ladder 50 $690.00 50 $ 690.00 Terms — 30 days 1.5% finance charge on remaining balance SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE Total Weight 319 ORDER ONLY UPONAPPROVAL BY FLAGSHIP RECREA TION, LLC CUSTOMER SUBTOTAL MATERIAL $ 2 ,605.60 RECEIPT OF AN ORDER ACKNOWLEDGEMENT CONSTITUTES SUCH APPROVAL. INSTALLATION Not Included ACCEPTED BY CUSTOMER DATE FREIGHT $135.54 PRINT NAME SALES TAX $188.45 PROPOSED BY: DATE T — nifPr Qtraatar Flauchin Renreation TOTAL $ 2.929.59 PRINT NAME Flagship Recreation, LLC This proposal is presented by 3980 Zanzibar Lane North Plymouth, MN 55446 l r r i (0) 763 - 550 -7860 (T) 877 - 550 -7860 (F) 763 - 550 -7864 infoCcDflagshipplay.com Telephone: Ia 9 Toll Free: 800- 36 1 _5 361 -3549 747® 145 500 Pine Street, Suite 104, Chaska, MN 55318 w w w. m i d w e s t p 1 a y s C a p e s c o m F- mail: I Cm r link. ..r , Project: City of Shorewood Contact: Kristi Anderson Ship To: Shorewood, MN 55331 Email: commrecresourcesCa mchsi.com Phone: 612 -743 -4124 Fax: Bill To: Date: 3/2/2010 Qty Design /Item # Description Total 1 ZZXX0224� Accessible Swing Seat for 8' Toprail $ 549.00 DISC 17% Coop Discount (93.00) Subtotal $ 456.00 Freight $ 54.00 Tax Exem # Please provide cert S ales Tax $ 35.06 Total $ 545.06 NOTE: Any Installation would be additional. NOTE: UNLESS OTHERWISE NOTED, prices shown are material only. They DO NOT include: assembly, installation, border, safety surfacing, drain tile, geotextile fabric, removal of existing equipment, site preparation, excavation or site restoration, unloading of equipment, disposal of packaging material, storage of equipment, additional insurance and bonding would be extra, unless otherwise stated above. If playground equipment or materials are stored off site, customer is responsible for transporting equipment to job site. Prices firm for 30 days, subject to review thereafter. Our terms are net 30. A finance charge of 1.5% will be imposed on the outstanding balance unpaid for more than 30 days after the shipment of rnaterials.Once customer has signed quotation, your order cannot be changed or canceled. Please allow 3 to 4 weeksfor delivery after receipt of order. Standard manufacturing design, specification, and construction apply unless noted otherwise. Customer is responsible for the identification of all underground utilities. Area must be accessible to Bobcat and other equipment necessary for installation or additional fees will be charged. Freight quote is based on customer unloading equipment and checking in all equipment for any missing parts. If product is refused by customer upon delivery,for any reason (unless damaged), without prior authorization from Midwest Playscaves. Inc.. the customer agrees to Pav 20% restocking fee plus freight charges. If ive can be of Other Assistance, please feel free to contact us. Signed: Mike Korth Accepted Date: Printed Name: CITY OF ,v SHOREWOOD Ul" 5755 Country Club Road e Shorewood, Minnesota 55331 * 952- 474 -3236 Fax: 952 - 474 -0128 e www.ci.shorewood.mmus @ cityhallgci.shorewood.mmus To: Park Commission From: Kristi Anderson — CRR Twila Grout — Park Secretary Date: May 6, 2010 Re: Agenda Item 9 — Evaluate New Playground Additions /Replacements The Park Commission set aside $12,000 in 2010 and in 2012 to add 1 -2 new tot pieces for some of the parks. The Commission directed staff to meet with public works to determine the feasibility based on current fall zones in the playground areas. Following review of the playgrounds, staff found that in order to install new or additional tot pieces, we need to remove existing pieces or expand the playground area to meet the required fall zone. Silverwood park's perimeter is constructed of landscape block and the rest are timber so expanding the area to accommodate additional tot pieces is feasible but will add to the cost of each item. The Commission needs to re- evaluate this recommendation and determine if they wish to continue to proceed in this manner or if they wish to consider expanding playground areas as part of a complete playground rehabilitation. #9 Playground Additions 2010 Ice Wave Winder Spring Toy 117 2-5 yr $1,189.00 Cycle Sidewinder Spring Toy 117 1,208.00 �&T Xcelerator Mulberry Bush - Xccent Catalog Xccent 2-5 yr $1,899.00 AAA State of ' Play !Taxi Spring Toy Race Car Spring Toy online 12-5 yr $653.00 lSr)rinR School Bus ! Dinosaur Spring Rider 12-5 yr $1,324.00 I Music - Beat Club �Toddler Two Playzone 11WIMUTUMM $2,101.00 Wave Winder Spring Toy 117 2-5 yr $1,189.00 Cycle Sidewinder Spring Toy 117 2-5 yr $1,775.00 Mulberry Bush - Xccent Catalog Xccent 2-5 yr $1,899.00 AAA State of ' Play Race Car Spring Toy online 12-5 yr $653.00 lSr)rinR School Bus online 12-5 yr $1,324.00 ***No shoe-horning in of playground pieces - each perimeter was designed to accommodate the playground installed - Either remove/replace underutillized pieces (Like spring toys) OR choose proposed pieces and determine radius' needed for perimeter expansions. All parks surrounded by timers, except Silverwood which is landscape block. PRICES DO NOT REFLECT TAX, FREIGHT, OR INSTALLATION (unless noted) CI'TY OF I M SOREWOOD F-9 5755 Country Club Road e Shorewood, Minnesota 55331 e 952 ®4743236 Pax: 952 -474 -0128 * www.ci.shorewood.mmus + cityha11 @ci.shorewood.mn.us To: From: Date: Re: Kristi Anderson — Community Rec Resources Twila Grout — Administrative Assistant May 5, 2010 Agenda Item 10— City Code, Chapter 202 Park Commission The City Council, at their April 26 meeting, approved amendments to the city code governing the Planning Commission. These amendments addressed things such as attendance, removal, liaisons, etc. Following approval of the amendments, the City Council passed a motion directing staff to review the Park Commission ordinance and revise it so that it is consistent with the Planning Commission. The Council also requested the amendments go to the Park Commission for review and comment. Attached is amended Chapter 202 with new language underlined and deleted language in Stri Recommendation: Recommend approval of the amendments to the City Council. CHAPTER 202 PARK COMMISSION 202.01 Purpose 202.02 Commission created, membership, term of office 202.03 Organization 202.04 Powers and duties The city does now operate and maintain public parks for the benefit and pleasure of its citizens, and the city has in the past expended monies for capital improvements and maintenance of these parks. It is the desire of the city to establish a Park Commission for the city as an advisory body to the City Council to aid that Council in the expenditure of monies so that the greatest benefit may be obtained from the use and maintenance of the parks. (1987 Code, ' 202.01) (Ord. 84, passed 6 -23 -1975) 202.02 COMMISSION CREATED, MEMBERSHIP, TERM OF OFFICE. A Shorewood Park Commission is created which will serve as an advisory body to the City Council. Subd. 1. Membership in the Commission. a. Membership shall consist of up to seven residents of the city appointed by the City Council. Terms of all members shall be for three years, and the terms shall be staggered. All appointments shall be made by resolution. Terms of appointment commence on March 1 and terminate on the last day of February, or until the vacancy is filled. b. Exception: those appointments made in January, 1999, shall be effective immediately upon passage of the appointment resolution. c. The City Council shall designate one of its members as its liaison to meet with the Park Commission, and it shall direct the Park Commission to designate one member of its body as a liaison person to meet with the Planning Commission.; an the Planning Commission shall desi one membef of its body liai ffi -- r lCl 11ZL - LU �LYSLrZ - CiZN Z LLZ ZL Subd. 2. Removals. The City Council shall have the power to remove any member of the Park Commission. 4;6 as dc.Piie in the S d P efifl e Paliey a nd „R publie heaf ing with two weeks published notiee, by a two thir-ds vote of the entife G ily 2006S-1 202 -1 (1987 Code, 5 202.02) (Ord, 84, passed 6 -23 -1975; Ord. 264, passed 1-N-1993,- Ord.. 278, passed 8 -23 -1993; Ord. 317 passed 12 -4- 1996; Ord. 349, passed 1 -25 -1999; Am. Ord. 406, passed 9 -13 -2004) UM. 3 Attendanc DUIN appointed innembers o f the Park Commissio sh all be r ec 1red to a ttend no — less than one -ha L6 mceti a vear o3 the off icial rne( Y s in a giNen year. Failure to attend the requisite number of meetrns shall be considered resignation trorn the Park Commission. i Subd. 1. Officers. The Chair - of ` Park Commission selected of the Commission, and those persons shall serve in their respective positions for a period of one ' Park Commission may appoint s Secretary from among its members. Subd. 2. Meetings. The Park Commission shall meet at least monthly, and all meetings shall be open to the public. Subd. 3. Rules of order and business. The Park Commission shall adopt rules and regulations governing the conduct of its meetings. A majority of its membership shall be required to conduct official business. Subd. 4. Minutes and records The Park. Commission shall keet) minutes of its Droceedinas showina the vote of each member upon every question or if absent or failing to vote indicating the fact. and shall also keen records of its hearings and other official actions. Every requirement, decision, or determination of the Park Commission shall be filed with the City Council and shall be a public record. (1987 Code, ' 202.03) (Ord. 84, passed 6 -23 -1975; Ord. 102, passed 8 -14 -1978; Ord. 317, passed 12 -4 -1996; Am. Ord. 407, passed 9 -27 -2004) 202.04 POWERS AND DUTIES. The Commission is designated the following responsibilities: Subd. 1. Consider, review, report and advise on all matters which the Council may refer to the Commission; Subd. 2. Plan, on a long -term basis, for the future park and recreational needs of the city and recommend to the Council a feasible means of financing the long -term requirements; Subd. 3. Recommend to the Council operating policies and procedures for use of existing parks; Subd. 4. On or before July 15 of each year, develop and refer to the Council a recommended operational and capital improvement budget for parks for the ensuing year; Subd. 5. Submit to the Planning Commission comments on any proposed subdivisions, as the same may or may not affect the city's park and playground requirements. (1987 Code, 1 202.03) (Ord. 84, passed 6 -23 -1975) 2006S-1 202 -2 201.05 AMENDMENTS. This chapter shall be amended only of a� uL)on )roya�lniaofijy vote o"" the entire City Council _qpL_ 2006S-1 202-3 MEMORANDUM TO: I Park Commission From: Bonnie Burton, Finance Director CC K ti Anderson, CRR Twila Grout Administrative Assistan't Date: May 6, 2010 SUBJECT, April 201.0 Financial Update The Park Capital Improvement Fund financial report for the period ending 04/30/2010 will be available for review at the Tuesday meeting. Please be advised the Park Capital Improvement Fund has a cash balance of approximately $287,000 as of April 30, 2010. There was an expenditure of $5,000 in April for a 50% deposit to Midwest Playscapes for Silverwood Park equipment. 4tvrt IIQT n = CCOU_QT .DESCRIPTION P_A_:AITCE. ASSETS - "_02 -10100 CASH ADD INVESTMENTS 287,325.96 402 -10300 CASH WITH FISCAL AGENT 0.00 402 -10410 ALLOW FOR UNREALIZED INVEST GA ( 263.00) 402 -10450 ACCRUED INTEREST RECEIVABLE 874.83 402 -11500 ACCOUNTS RECEIVABLE 0.00 402 -13100 DUE FROM OTHER FUNDS 0.00 402 -14250 INVENTORY - CONCESSIONS 0.00 287,937.79 TOTAL ASSETS LIABILITIES 402 -20100 AP PENDING (DUE TO POOL) 0.00 402 -20600 CONTRACTS PAYABLE 0.00 402 -20800 DUE TO OTHER FUNDS 0.00 TOTAL LIABILITIES 0.00 EQUITY 402 -25310 UNRESERVED, DESIGNATED FUND BA 293,430.07 TOTAL BEGINNING EQUITY 293,430.07 TOTAL REVENUE 869.99 TOTAL EXPENSES 6,362.27 TOTAL REVENUE OVER /(UNDER) EXPENSES ( 5,492.28) TOTAL EQUITY & REV. OVER /(UNDER) EXP. 287,937.79 287,937.79 ---- --- ---- --- TOTAL LIABILITIES, EQUITY & REV.OVER /(UNDER) EXP. 287,937.79 --- ----- - - - - -- -------------- Parks Total 218,800 161,700 55,765 22,000 50,000 508,265 218,800 161,100 55 22,000 50,000 508,265 � no �m��ct¥ 9�or� � �01O � 0Il l 20I 2013 2014 Total D rto�eot Sikw�odpa�a�m�o�Po�n Lot ��u«Y «b 22,000 22,000 22,000 ,Conopy s|honxuodPu� Picnic Shelter P-10-02 P-10-02 n� S0.800 750 Signann Tennis Court Signs P-10-03 o/a 750 V0nn 16,000 BaducrPum Tann�Cou�R�urb vo P-10-04 P-10-04 ub )0,000 120,000 Manor Pa�ohoKoraviNi�^dd0»n �/�!O mb i2oOo0 24,000 �Pm�'T�L��u�� p/�/2 mh 12.o00 �2.OuO 7,500 Skate PaFk-DrinNngFountain P-10-11 r1a 7,500 5,200 Skate Park-Community Garden Sign & Fence P-10-14 o/a 5,200 4,350 Skate Pam'nm`au p10-15 n/a 4'350 30,000 Signage All parks & entry points P-11-01 u1a 30,000 ml�N ramru�Park - Replace Uo�oyxmxuoh� P-1 1-03 n/u so.»»o uoon camcoupa,�owinnSet Replacement P-11-04 n/a 2,500 /_000 `'xon Cathcart Park New Rink Boards P-11-05 o/a 15.000 F=omanpumpmni0000�,n�m� P-11-06 n/u 2,200 n^.or' ~. Freeman pmxin�oponaxa� Park ��/-uT n� oo.00n �` Badger Park Warming a oo, a p'�Y'oo o� nnoo . � *no eu r NmaunouxvTmi| Badger ar n P�z'ox n� raoo . � «nn Badger Pad+o,odooWuonoxo, o y«' �/�o4 o� 7000 . � ron m|vo"xnooPah+sqv|pmont�liuo.benches) P-12-05 »� 7,765 zouo si| up �nrourmv,�/zvnuu ve"xno ar �/»uo o� �nuo . ' �» on M Park xc�uKacoToonixcuun, Manor a �o'nr nm nnno . �» oo Cathcart Park no,uxuvn�nni,00uon P-12-08 n� anoo . �aono /�000 o��Pa�Soomr ~ r/xo4 n� . onoon 50,000 Manor Equipment Replacement P-14-01 mm 7,000 7,000 . nono . Picnic Tables pooy ~ u� 7,000 Parks Total 218,800 161,700 55,765 22,000 50,000 508,265 218,800 161,100 55 22,000 50,000 508,265 � no - - - = = l i 0 D0 V C s 0 , II tike racks H 7 .000 I 0 7.000 I Picnic lades 10 -15 pct yrX$700 i S7, 000 All pks - 1 -2 tot pieces 5,000 $12;000 $12,000 ( All Tennis Ct Signs $750 Silverwood Picnic shelter � $ 30,000 ( I $ 2,000 x,000 I f Resurface 1/2 court $ - $ 2,000 Bit parking lot& tree removal $ 22,000 Benches $ 765 $ 7,000 Change Slide Buld Steps I $ 50,000 Replace equip I $ 6,000 $ 6,000 Manor Park Tennis court overlay $ 6,000 Shelter design $ 120,000 $ 50,000 Replace play equip Cathcart Tennis court overlay $ 6,000 $ 6,000 Swing set replacement $ 2,500 Replace hocky lights $ 50,000 new rink/synth boards $ 15,000 Ft_ ..nan Add rink/open skate $ 50,000 Picnic shelter /rehab $ 3,000 Re -roof Picnic Shelter $ 2,200 $ 75,000 Replace play equip Badger repair warming house $ 5,000 Tennis overlay tree removl $ 10,000 $ 6,000 Install rustic trail $ 7,500 pond overlook/benches $ 7,500 Skate Park $ 16,000 small shelter drinking fountain $ 7,500 Comm Garden sign & fence $ 5,200 blcktp strip of surface $ 4,200 add directional sign $ 150 TOTALS: $ 23,600 $ 218,800 $ 161,700 $ 55,765 $22,000 $50,000 $ 133,000 .:.: ::::..::. ::::::::.: Q Q 2 0"14 1 2 010 2 SOFT_ CESAND USES OF FUNDS Source 210 10 2011 2012 21013 2014 292,424 158,624 38,924 25,159 45,159 Total Revenues and Other Fund Sources Total Funds Available Expenditures and Uses Total Expenditures and Uses Change in Fund Balance Ending Balance 42,000 42,000 42,000 42,000 42,000 334,424 200,624 80,924 67,159 87,159 (175,800) (161,700) (55,765) (22,000) (50,000) (133.800) (119,700) (13,765) 20,000 (8,000) 158,624 38,924 25,159 45,159 37,159 i t'ot ( ZF1? =i `0 0 4: l ii ?ru SOURCES AND USES OF FUNDS Source r j 2010 2011 2012 2013 2014 Total 42,000 42,000 42,000 42,000 42,000 Total Revenues and Other Fund Sources 42,000 42,000 42,000 42,000 42,000 Total Funds Available 334,424 200,624 80,924 67,159 87,159 Expenditures and Uses Capital Projects & Equipment Parks Silverwood Park - Bituminous Parking Lot P -10 -01 (22,000) 0 0 0 0 Silverwood Park - Picnic Shelter Canopy P -10 -02 (22,000) 0 0 0 0 Signage - Tennis Court Signs P -10 -03 (750) 0 0 0 0 Badger Park- Tennis Court Resurface P -10 -04 (10,000) 0 0 (6,000) 0 Manor Park Shelter Building Addition P -10 -10 (85,000) 0 0 0 0 All Parks - Tot Lot Equipment P -10 -12 (12,000) 0 (12,000) 0 0 Skate Park - Drinking Fountain P -10 -13 (7,500) 0 0 0 0 Skate Park - Community Garden Sign & Fence P -10 -14 (5,200) 0 0 0 0 Skate Park -Rehab P -10 -15 (4,350) 0 0 0 0 Signage - All parks & entry points P -11 -01 0 (30,000) 0 0 0 Cathcart Park - Replace Hockey Rink Lights P -11 -03 0 (50,000) 0 0 0 Cathcart Park -Swing Set Replacement P -11 -04 0 (2,500) 0 0 0 Cathcart Park - New Rink Boards P -11 -05 0 (15,000) 0 0 0 Freeman Park - Picnic Shelter Re -roof P -11 -06 0 (2,200) 0 0 0 Freeman Park - Rink/OpenSkate P -11 -07 0 (50,000) 0 0 0 Badger Park - Warming House Rehab P -11 -08 0 (5,000) 0 0 0 Badger Park - Install Rustic Trail P -12 -03 0 0 (7,500) 0 0 Badger Park - Overlook/benches P -12 -04 0 0 (7,500) 0 0 Silverwood Park - Equipment (slide, benches) P -12 -05 0 0 (7,765) 0 0 Silverwood Park - Resurface 1/2 court P -12 -06 0 0 (2,000) 0 0 Manor Park - Resurface Tennis Courts P -12 -07 0 0 (6,000) 0 0 Cathcart Park - Resurface tennis Courts P -12 -08 0 0 (6,000) 0 0 Skate Park - Shelter P -13 -04 0 0 0 (16,000) 0 -'ar '{ un Mane rk ou Prent Replmemem P -14 0rl l 0 0 50.OUJi Picnic Tables P -99 -99 !7,000) (7,000) (7 0 0 Total (175,800) (161,700) (55,765) (22,000) (50,000) Total Expe9clitares and Uses (175,800) (161,700) (55,765) (22,000) (50,000) Change in Fund Balance (133,800) (119,700) (13,765) 20,000 (8,000) Ending Balance 158,624 38,924 25,159 45,159 37,159 I O :rt O IM O CD C D O CD CD O O O CD O CD CD CD C� CD r C �L C D c ?- Lr i c, 4 117 O O O O CD CD CD C) C) 'Xi �-i lz�i CD I=i I-- 0 CD 0 0 o O CD O C, O O cD c\T Lri N O L6 O 1; 4 11 - 7 O 15 'o 2 o .0� W cr� R 0. Vl UJ U) It (D U) M 0 0 U) 0 ID 0 (D E U) 0 -F o 06 0 'E - E LU I <D M E L Y ll � -�e — 0 (D 1 0 w @ 0 '- LU m U) U) 0- o 0 0 n- CL 0- 0 0 C) °) ) 'n o a) CL co 0 0 d a- 0 E �4 C 2� - 4) 0 1 0 m E E r: W E CD 0 M 0 (D 0 Q I Im > C. co in in m 1E co U) LL U) 80 u v v M M M cT) Fn 2i 0 u) 7E c7) L, ffli D- 4- O CA rq O :rt O IM O CD C D O CD CD O O O CD O CD CD CD C� CD r C �L C D c ?- Lr i c, 4 117 O O O O CD CD CD C) C) 'Xi �-i lz�i CD I=i I-- 0 CD 0 0 o O CD O C, O O cD c\T Lri N O L6 O 1; 4 11 - 7 O 15 'o 2 o .0� W cr� R 0. Vl UJ U) It (D U) M 0 0 U) 0 ID 0 (D E U) 0 -F o 06 0 'E - E LU I <D M E L Y ll � -�e — 0 (D 1 0 w @ 0 '- LU m U) U) 0- o 0 0 n- CL 0- 0 0 C) °) ) 'n o a) CL co 0 0 d a- 0 E �4 C 2� - 4) 0 1 0 m E E r: W E CD 0 M 0 (D 0 Q I Im > C. co in in m 1E co U) LL U) 80 u v v M M M cT) Fn 2i 0 u) 7E c7) L, ffli D- O O O O 4t za CD O O CD O CD O CD C:� Ci cli LO cD ui LO CCf a y l FUND: 101 GENERAL DEPARTMENT NUMBER: 45200 DEPARTMENT MISSION: To provide quality and attractive amenities to meet the diverse recreational and social needs of the community. The main objective of this department is to provide proactive maintenance of park facilities and grounds to ensure they are safe and attractive to park users. The department is also charged with developing, implementing and improving recreational and cultural offerings in the parks such as the music in the parks, free educational programming, community gardens, and so on. Finally, the department is responsible for the implementation of the park improvement master plan as recommended by the park commission and approved by the city council. 2010 NEW INITIATIVES: • Apply for available grant funds to support capital projects. • The 2010 Capital Improvement Plan (CIP) anticipates major initiatives, including: Silverwood Park picnic shelter and parking lot; Manor Park shelter building; and Skate Park improvements. • Continue tennis court rehabilitation program. • Expansion of the community garden program. r0_ to] o► Le Lei ► M010 uu I I 1 General maintenance of park grounds and facilities. Working with the athletic associations on use and scheduling of facilities. f Regular park programming. SIGNIFICANT CHANGES AFFECTING BUDGET: The most significant change is personnel related: the Park Secretary and Community Rec Resources will devote more time to park activities. There is also an added allotment ($6,000) for the AIS (aquatic invasive species) program. Lastly, the transfer to the park CIP fund is now $42,000 (previously $45,000). The $3,000 difference is now allocated to park initiatives such as Arctic Fever and Community Gardens. 68 -�Ia' wtCact rumo: 1:oz auossT ITEM Act ua| 2007 AcLua| zooa �dop Led zoos YTooc -- zoos pno 2-d zooe proposeu zoio neVisau 21 0 1-0 "dnpLed z010 staf fjine zzs 139,162 137,710 1126,713 152 137,759 1a0,Lloz 160 Supplies/Materials o 14,810 12,300 9,345 11 1-2 za 16,300 Support Services 55,491 75,282 s2,200 94,050 110,057 86,700 yz 92,600 Capital Outlay zo n o 5,003 5,003 o o o Transfers zs000 15000 45000 o 45000 45000 42000 42000 TOTAL 215,919 244,255 247,210 235,111 323,330 281,7S9 311,381 311,381 sTAppma Full time: oi,of Public Wks — za .ns os os os .oa .os Lt Equip oper 1s0 1.25 1z5 1.25 1.25 1.25 1.25 1.25 Clerical .sa .ss .ss .as .*s .35 .os �ss Part time: Clerical — — — — — — — — Seasonal: Summer 1o0 zoo zoo 1o0 1.00 1o0 1.00 1.00 Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00