Loading...
060810 PK AP1. CONVENE PARK COMMISSION MEETING A. Roll Call Norman Trent Quinlan, Robb Edmondson Gaidos Swaggert B. Review Agenda C. Introduction of New Park Commissioner 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of May 11, 2010 (Att.-#2A) 3. MATTERS FROM THE FLOOR 4. REPORTS A. Report on City Council Meeting B. Review Monthly Expenditure Report and 2010 CIP - (Att.#413) C. Update on Work Program — (Att.-44C) D. Update on Grant Programs — (Att.-#4D) E. Update on Manor Park and Silverwood Park 5. REVIEW CIP FOR 2011— (Att.- #5) 6. MOVIE IN THE PARK / SUMMER PROGRAMS — (Att.-#6) 7. NEW BUSINESS 9 Liaison for UN Council Meeting on June 14 Meeting - Robb CITY OF SHOREWOOD PARK TOUR & COMMISSION MEETING TUESDAY, MAY 11, 2010 WaRENFUM 5755 COUNTRY CHUB RD SHORE O II CITY HALL 7:00 P.M. Eddy Station +' on - Anderson pointed out the replacement items from the Public playground perimeters were designed with the specific play',; M 1 9 0130 1F. 7, ► T4l/l-m, The Commission acknowledged the removal of the o proposed batting cage location expansion. They also fields. Brown urged the Commission to consider `finish' the area around the cages with ed; CATHCART PARK: The Commission ackn replace them or remove pleased with how.the si discussed,the blaV2rouz BEACH: Director BADGER P H and noted that the je shed and looked at the on the signs on the fences of the carefully iihil " sist the little league condition.of the rink lights and discussed the need to The Commission looked at the tennis courts and were d 1tslover the winter. In addition, the Commission otenti l for replacing or expanding the playground. were no changes or comments with regard to the Beach. It was noted that severe boards on the warming house had been replaced and that the tennis court overlay had been approved by Council the previous night. The Commission adjourned to their regular Park Commission Meeting. 1. CONVENE PARK COMMISSION MEETING Chair Norman convened the regular meeting following the Park Tour at 7:OOp.m. A. Roll Call Present: Chair Norman; Commissioners Quinlan, Robb, Edmondson, and Gaidos; Public Works Director Brown; City Council liaison Zerby; and Park Coordinator Anderson 2A PARK COMMISSION MINUTES TUESDAY, MAY 11, 2010 PAGE 2 OF 7 Absent: Commissioner Trent B. Review Agenda Quinlan moved, Robb seconded, approving the agenda as submitted. Motion passed 5/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of April 13, 2010 Robb moved, Quinlan seconded, approving the Minutes of April 13, 2010, as presented. Motion passed 510. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Zerby reported that the Council discussed treatment foil for seal coating, as well as, the Badger tennis court overl B. Review Monthly Burton) Director Burton reviewed explained that the Park fu 5% of the General Fund `,' Chair Norman pointed oult",4", He requested that ii with the op - !6 get for C. UpdaWo# Work aggregate Report and 2pt0 C1P — (Finance Director, Bonnie nonthly expenditure "" d report 2010 CIP with the Commission. She 20 departments whichmake up the General Fund, and accounts for it the Operation budget is a different fund. must be applied to infrastructure, improvements to the parks. nTeport each month that the Commission also is supplied each Anderson sh4,1111 work program with the Commission acknowledging that all items and tasks seem to be running , and indicated she would stand for questions. Chair Norman requested that staff include the Manor Park neighbors by keeping the lines of communication openn sharing with them when the project will break ground. D. Update on Grant Programs Anderson reported that the Hennepin County Youth Sports Grant would be before committee in May and that a decision should be reached by the end of the month. She shared the status of the other grants as shown on the 2010 Grants table in the packet. Quinlan asked if staff could continue to apply for the Pepsi Refresh grant. PARK COMMISSION MINUTES TUESDAY, MAY 11, 2010 PAGE 3 OF 7 Anderson confirmed that the refresh grants could be applied for continuously but were based on the numbers of votes received for prqjects. She encouraged the Commission to cast their votes repeatedly if staff were to pursue this in the future, as our small population would warrant repeated supporters. Chair Norman suggested staff continue to research and pursue new grant opportunities and partnerships with local Target stores for Arts, Education, and Early Childhood Development to offset and enhance summer programming. � OPINION 1 111 11111 110 hNIMEWROW14 Anderson explained and asked for feedback on the Movie in the to consider the costs and inclement weather cancellation polic direction on proceeding with the movie program. Chair Norman noted that the movies tend to start later ` 4 with the Art center. He suggested the City find a partner to people to the event. gram. She urged the Commission by the vendor. She asked for lis and ar&the of partnerships the event in atieffort to attract more Gaidos stated that she would investigate whether she couldIffififid a movie permitting provider that might be more cost effective than the one the City ,had received a quotd fa I i Quinlan asked what value we could add by RWY qv-� 0,-119 t with ip �ething else. Brown pointed out that the current Ordinance . . . .. . tir a lO pz ose for the parks and that an exception would need to be made at,the C il level to a ]rthe movie past I Opm. 2 Robb asked staff toV 6rif" the logistical issues of Eih movie for completion by I Opm, and/or whether , their equipment was strong offset the jssu�` rig es the sunset might cause. :45pm 6n"August 6 1h and further suggested the Commission contact Zerby stated su n the high school drama cle p , "en hey'd like to perform. , V F. Update OW L ittle League Proposed Batting Cages Anderson repoftW!Ihat, to heilnowledge, the little league had applied for the appropriate permits with the MCWD and wou0&6 "fore the Planning Commission at their next meeting followed by the City Council the end of tfie ffiffiffi. 111 , 6. DISCUSS PARK TOURS In an effort to keep discussion to a minimum, Chair Norman stated that park items would be addressed during the CIP discussion that follows. He indicated that, in his opinion, the parks appeared to be in very good shape with no glaring concerns. Quinlan interjected that he believed the lights at Cathcart must be addressed this year and added back into a current CIP. Although he hoped staff could locate a grant to apply for the installation of a rink at Freeman, he did not believe Cathcart could wait. On the other hand, he believed the lights could be removed from Cathcart and replaced with ones at Freemen. PARK COMMISSION MINUTES TUESDAY, MAY 11, 2010 IMAGE 4 OF i Brown pointed out that the rink at Cathcart is intensely used by the hockey association and he wouldn't recommend removing the lights without talking with the group first and deciding which location they would be most comfortable with. He added that, if the construction at Freeman or replacement at Cathcart were to happen this year, the Commission would need to act soon. Robb reminded the Commission that Cathcart Park is a Shorewood Park and the City should accept that fact and commit to maintaining it. If there is to be a rink, then they need to install and fix the lights. He believed that, due to the proximity to Shorewood and Highway 7, it is most frequented by Shorewood residents. Edmondson suggested the City investigate annexing it Cathcart Park into the City of Shorewood. Chair Norman asked whether the Commission might like,tc by relocating the skating rinks to Freeman Park, which mr He pointed out that if more time was necessary to make a' to fix the lights, construct a new rink at fteeman, or any of greatly to public works work load. Gaidos supported moving skating to Freeman the bodfio#aes to incorporate developing Cathcart Park suited to accommodate it. he would not feel pressured re. Especially if it added os hamper their vision for the parks. While he stated he was more concerned about the knowledged that Eddy Station was spite the additional workload. Brown of the lights at Cathcart. 7. REVIEW CIP FOR 20 Anderson popted out that the CIP was with several elements in mind to promote and challenge discussion with regard to improvements at Cathcart Park, updates to Badger warming house, and tenors court replac'p ent. She noted that the Council had suggested the Commission review their CIP and prioritize items in coming years. Chair Norman noted that the way the CIP was set up currently, these reflected all of the priority one improvements. He urged the Commissioners to take the CIP home with them and dust off their previous `pie in the sky' wish lists as discussed last fall to insert into the long term CIP and come back next month to reflect on these further. Anderson stated that the CIP was accompanied by the Park Inventory and Useful Life estimates assembled for their review in order to make good decisions about needed improvements in coming years with regard to playgrounds and park infrastructure. Brown added that the building inspector has also begun putting together a plan for ongoing maintenance of Shorewood buildings, parks, and assets. PARK COMMISSION MINUTES TUESDAY, MAY 11, 2010 PAGE 5 OF 7 Robb asked whether the Commission wished to retain the hockey rink or tennis courts at Badger. Anderson noted that other surface tennis courts and grants could be considered. She also noted that the Badger rink is highly used. She pointed out that staff did have drawings for a new rink at Freeman Park which had been used as part of the Hennepin County Youth Sports Grant last winter. Brown asked what the Commission felt it gained by moving the tennis court at Badger. He asked whether the Commission truly could see people coming to City Hall for passive use. He urged them to consider the highest and best use. Chair Norman stated that in the grand scheme, Badger had been j had envisioned making any significant changes to. He added that done at a minimal cost to merely match or coordinate with the Cj Anderson asked whether the Commission envisioned a � the last park they updates could be pus appearance. now. He Vie e IMDUS like feef""'"but not to the ,' now. He asked staff to for Silverwood park shelter. t to the CIP, their to share this direction Anderson asked what meeting. Chair Norman asked that investigate that, t w ould I ,__ ES D fi R f WN "b surface. Infiddi rink liah once an d fo t A 8. Anderson reviewed Public Works staff, to the C I staff could'' do to update the CIP for the next shelter updateiffne item be added back in and that staff F' ih k Park, with or without lights, and a hard works staff to evaluate the condition of the Cathcart Park KS STAFF PLAYGROUND EQUIPMENT RECOMMENDATIONS iund Safety Improvement list with the Commission as provided by the accompanying recommendations and quotes for direction. Robb asked whether these would be viewed as operation and maintenance or CIP items. Both Anderson and Brown pointed out that these improvements would be viewed as CIP items, other than the replaced timbers and true maintenance items. Chair Norman pointed out that the tot addition pieces and improvement pieces would come out of the $12,000 line item for additional tot pieces. He also noted that the Legion had mentioned early on that they might be willing to donate a tot piece a year to the parks. He suggested they wait for Manor Park construction and the award for the Hennepin County Youth Sports Grant to make a decision. PARK COMMISSION MINUTES TUESDAY, MAY 11, 2010 PAGE G F 7 Gaidos indicated that in view of the costs associated with replacing a few pieces at the playgrounds versus replacing the entire play structure in a few years, it begs the question, whether the replacement costs are worth it. She noted that, perhaps, they should challenge the City to move the playground replacement forward on the CIP. Brown and Anderson acknowledged that these were good questions. Brown asked whether it would be possible to take out the hazardous pieces altogether, block their access points, and re- evaluate the playgrounds in general. Chair Norman thought we may even wish to move pieces from playground to playground in lieu of some repairs. Robb disagreed, stating that pulling an item forward 5 years t6 ""spend $5A000 now as opposed to planning for this expenditure in five years could be detrizzterltaN their b'W" . Gaidos asked what the life expectancies were for the:laygrouol fixtures. Anderson pointed out that the useful life estimates were rvrded t a -, Quinlan moved, Gaidos seconded, to recommend to the City Council the purchase of all of the proposed replacement items for all of tlie, parks except items, over $3,000 each and these undergo an analysis for replacement of the entire playground structure. "� s 4' 0 ` 0 10 t Robb stated that he would prefer they wait for Manor Park` Gaidos suggested they specifically identify the tv o Freeman slides as the items to withhold. Quinlan amended his mot Spiral Slide at Freeman P super struci°ures: '4'' Os s to order 9. EVALUATE NEW Motion passed 510 but the Rumble and Roll Slide and ng analysis of life expectancy for the h� are so close to finding out about the grants, he ark pieces until we hear about the grants. YGROUND EQUIPMENT ADDITONS/REPLACEMENT Anderson explained that, once again, the playground perimeters were designed with the specific playgrounds in mind and suggested the Commission consider which playgrounds they wish to add their chosen proposed tot pieces to and direct staff to go back to determine what implications this will have a given park playground. The Commission asked staff to identify what it would cost to add tot pieces to every park playground. Anderson urged the Commission to identify two locations and two tot pieces for staff to go back and obtain more specifics, rather than each and every park. Chair Norman stated that, although Manor would be his first choice, given the potential grant process he would wait and his next choice would be Freeman Park North and Cathcart. PARK COMMISSION i Tip U TES TUESDAY, MAY 11, 2010 PAGE T OF 7 The Commission concurred and directed staff to evaluate adding the `whirl' piece to Freeman North first, South if this is an issue, and also the Dinosaur Spring Bider to Cathcart Park. 10. REVIEW REVISED PARK COMMISSION CHAPTER 202 CITY CODE items in order to be consistent with what the Planning Commission 12assed at their last ,,. Zerby noted that the changes had to do with removals, attendance, etc, pointing out that Commissioners are appointed by the Council at whim and can be removed by the Council at whim as well. Edmondson indicated that he found that this was like operati roud of fear and questioned removal without cause. He pointed out that, thouh,a good thing in general for Commissioners who put in the effort, as compared to thos o o not, these that do put in the effort should not feel their position is tenuous. Chair Norman stated that it is a good thing and ierriii asked that these terms be tightened up. He noted that, that the Council has always had the ability to remove Edmondson moved, Gaidos seconded, recomending app City Code, Chapter 202 Park Commission. Mote ©n, passed 11�0 OCATA 11101► &M. There was none. 12 ADJOURN 11, 201 t 9:47p.m. RESPECTFULLY Kristi B. Recorder !mission that, th&yKffio, have iothing had really'changed and at whim. 510. amendments to the adjourning the Park Commission Meeting of May on Mav 24 MeetlnLy - CITY OF SHOREWOOD MEMORANDUM TO: NO s9 "g FROM: B au ecL,, 0ty Ai nfipfi straftw DATE: ol ti n, e 3, 2 01 SUBJECT: Pai-k Fuu(I Report The Park Improvement Fund began the month with $293,430 and earned $1,063 in interest and other charges for a month end total of $294,493. The grant application for the Youth Sports Imitative through Hennepin County was awarded in the full amount, $104,200. The paper work for the grant has not been received from the County yet and thus, the funds have not been accounted for in the revenue portion at this point. This amount will appear in the report when the funds are received. $6,362 in expenditures for playground improvements have been made to date for an ending balance of $288,131. Invoices for the three main projects, Manor Park, Badger Park tennis courts, and Silverwood, have not been received. These invoices will begin to appear in the next several weeks, as these projects get underway. Dark Improvement Fund M Mo PC nthly Report Cash and Investments Investment income Other income Total Cash and Investments IFund Balance 2010 As of 6,362 $ Budget 04/30/2010 Varience $ 292,424 $ 293,430 1,006 $ 10,500 1,063 $ (9,437) 42,000 $ - $ (42,000) $ 344,924 $ 294,493 $ (50 $ 5,000 $ 6,362 $ 1,362 $ 120,000 $ - $ (120,000) $ 10,000 $ $ (10,000) $ 25,000 $ $ (25,000) $ 160,000 $ 6,362 $ (153,638)1 $ 184,924 $ 288,131 $ 103,2071 6i update 5/25/10 CITY OF SHOREWOOD U@ I" 5755 Country Club Road e Shorewood, Minnesota 55331 e 952 - 474 -3236 Fax: 952 -474 -0128 e www.ci.shorewood.mn.us e cityhall i dshorewood.mn.us To: Park Commission From: •o re — Communications Coordinat Administrative Date: June 1, 2010 Re: Agenda Item 4D— Update on Grants The city was awarded the Hennepin County Youth Sports grant for Manor Park shelter and Boundless Playground equipment on May 29 for the amount requested of $104,200. At the same time the city applied for sponsorship in the amount of $20,000 with Boundless Playground. Kristi has been in contact with the sales rep to see what the status is regarding the sponsorship. Other grants that we are reviewing are Target, Gannett, Lakewinds, DNR. Noll Ln 4-J co L. (D 0 O 0 0 Ln 0 > 0 E 0 tA- x x 4- u C 0 0 0 0 0 0 0 Ln _0 0 Q0 E r14 if' N rH < r 4 j , )- ih L2 co 0 0 u 4- 0 . Ln c o CU (1) 0 0 0) 0 0 0 bn 0 LL 4� LI) V) C: C: U ub 75 0 w E 42 0 E C: . rj - C: tin CL = 16 5 ro to LL E 0 a. cr W C: m ti -0 -0 n LU Ln -14 0 C: c CL a- 0 :3 E E E 0 0 E E E 0 0 0 m ro u (D u (D u 0 > o 0 - 0 0 0 4� N E (3) 0 m 1 CL 0 0 — b.0 r4 N 0 0 N u bo 0 > o r4 b.0 . r4 C) CL m CL m t U-) N C: V) CL Qj (a o CL CL a 0 < > < L < 0. �.b u < LL 0 o Ul) V) -M bo E 4J C: Ln E C: C :3 4� u N 0 E E L Q1 4-1 L) CLO (D 0 0 0 fl .2 4� CL to u 0 V >- M < O .S-- lao = >- 4� E Ln U a- (D A 0 0 z 0 A N CLO M ro U LL CL C) E E 4� + u E C: ul >, L CL -S� 0 m :3 0 m Z m (3) 0- -j co rL o j BMW From: Kristi Anderson — CRR Twila Grout — Administrative Assistant Date: June 2, 2010 Re: Agenda Item 5 — Review CIP for 2011 -2019 The Park Commission started reviewing the attached updated spreadsheet that shows the capital improvement projects for the years 2010 — 2019 at the May 11 park meeting. The Commission and staff suggested that line items below be added back into the CIP. The following line items were added to the spreadsheet: • Grant Money Awards Manor Park — • Rebuild Tennis Courts Cathcart Park — • Rebuild Tennis Courts — add 2" Court • Hard Surface Rinks Freeman — • Add Permanent Rink with Syhthboards • Rink Lights • Hard Surface Rink Badger — • Rebuild Tennis Courts • Prep for Lights • Construct Lights & Poles The Park Commission was also urged to give thought to their wish lists and bring those items to the meeting for review, discussion and prioritizing the line items into the CIP. 2009 Park in vemtory & Priority Needs Assessment S. O Cathcart Park Little League field 1994 4 2019 maint. items ` nded Hockey Rin Warming House /Camper 1990 1978 3 1 2015 25 yr update bad Basket Ball 1/2 Crt 1966 1 $3,000 overlay bdgt Magic Square 1966 1 2007 $3,000 overlay bdgt Tennis Court 1966 1 2009 resurfacing Picnic Tables 3 ongoin Park Sign 1982 3 Tennis Court Signs 1994 1 $25,000 original Tot lot - playground equipment Aug -95 4 20 yr small Freeman: Perk Swing Set 1966 2 safety hazard Park Sign 1982 1 Softball Fields (3) 1990 4 2015 25 yr update Little League field (2) 1987 3 fence in bat cage should be replaced every 15 yrs Babe Ruth Field 1990 4 25 yr update Soccer Fields (6 +) 1990 5 25 yr update Trails 1992 4 wetland project Volleyball Courts (2 ?) 1994 NA 25 yr update Eddy Station 2000 2 2009 rehab ext. Picnic Shelter 1994 2 2009 rehab ext. Concession stand LL 1994 2 needs shingles Plaza - tables amenities 2005 4 Picnic tables thru -out ongoing 3 Gametime $23,000 Tot lot equip South 1990 4 2017 ppsd $55,000 Tot lot equip North 1994 5 2017 for both Manor Park Pond Skating Rinks 1966 5 forever rehabbed in 1999 Rink lights 1979 3 2008 $43,000 budgetd Warming House 1966 1 2008 $45,000 bdgtd for restr /wtr /swr Playground equip 1993 4 2016 $55,000 bdgtd Swing Set 1966 3 25 yr replcmnt will be overlayed Tennis Court 25 yrs 1 2008 $36,000 bdgt 25 yrs Tennis Court Signs 1989 1 30 yrs all bad 8 -10-yrs Park Sign 1982? 1 4 yr rotation Picnic Tables ongoing 2 `, Softball Field 1979 3 25 yr replcmnt Same ood Park Park Sign 1987 1 bad Playground equip 1994 3 to 4 2014 rou h Swing Set 1994 3 to 4 2019 25 yr replcmnt Sliding Hill /slides 1987 4 metallreplace! Picnic Tables /grill ongoing 1 half court Basketball /Tennis 4 2009 overly Picnic Shelter none Water lift station? Skate Park Water Fountain 2008 to be put in? Park Sign 2001 3 Skate Park Equip 2001 4 $15,000 Add'I Skate Pk Equip 2003 5 Picnic Tables ongoing 3 Bad er Park Park Sign 1982 1 bad $22,000 Gametime Playground equip 1996 3 2016 20 yr replcmnt Swing Set 1987 3 2012 25 yr replcmnt Hockey Rink 1987 4 2008 $43,000 It bdgtd Warming House 1978 2 Tennis Courts 1987 4 2008 $72,000 to re -do Tennis Court Signs 1987 1 bad field 1966 Football field/lighting 2008 5 was $86000 Picnic Tables ongoing 2 Condition Scale : 1 unacceptable condition - 2 poor /watch - 3 acceptable /fair - 4 good - 5 excellent General Replacement/Upgrade Policy Guidelines: Hockey Rinks 25 yrs Swing Sets/Playground Equipment 25 yrs Ball Fields 25 yrs Batting Cages 20 yrs Lighting Systems 30 yrs Stripping /Painting updates to Bldgs. 8 -10-yrs Reshingling every 12 yrs Tennis Court Resurfacing 4 yr rotation EM M CITY OF SHOREWOOD 5755 Country Club Road a Shorewood, Minnesota. 55331 * 952 - 474 -3236 Fax: 952 - 474-0128 @ www.ci.shorewood.mmus @ cityhall a,ci.shorewood.nnn.us To: Park Commission From: Kristi Anderson — CRR Twila Grout — Administrative Assistant Date: June 2, 2010 Re: Park Agenda Item 7 — Movie in the Park / Summer Programs Below is a few of the summer activities that we are updating the commission on. Music in the Park —Root City is available to perform at Music in the Park. The contract has been received and they will be playing from 6:30 to 8:30pm. Movie in the park - Staff researched the starting time for a movie in the park. In checking with the company regarding the start time of the venue, the earliest they could start the movie is 8:45 if it is cloudy. Otherwise if there is clear sky, the movie would start at 9:00. The stickler is that the city ordinance for the parks closing is 10:00 p.m. So the movie would have to be over by 10 pm. Based on the investment for movie in the park, staff recommends that this event not be pursued this summer. If the Park Commission would like staff to investigate other entertainment options to replace the movie in the park event, a recommendation would have to be made at the park meeting to promote and advertise an upcoming event. The deadline for articles for the July newsletter is Friday, June 11. Kid Power with Rachael - Rachael got her start performing throughout Walt Disney World's Magic Kingdom singing and dancing and also played the part of Mary Poppins and Pluto during the Mickey Mouse Parade. Rachael has been wowing audiences with her unique blend of interactive guitar music, comedy, cartoon impressions and Juggling. The website is: E�t� F°.liapoverwithr<cE��e l.coim %reviews.l�tml Cyril Paul and the Calypso Monarchs - Cyril Paul comes from Trinidad in the Caribbean. Trinidad is the land of Calypso, Steel Bands, the Limbo, and Carnival. Cyril Paul and the Calypso Monarchs bring you a taste of the Carnival experience. Cyril began his musical career in Trinidad as a singer and bongo artist. He and his band are widely known throughout the Midwest for their toe tapping Calypso melodies and all the other types of music from the Islands, including rumba, bolero, cha cha and reggae. The Calypso Monarchs consist of Cyril and four or five other musicians. They are guitar player, keyboard player, bass player, drummer and sometimes a steel drummer, plus they all sing. Cyril and his band have performed at a wide variety of functions all over Minnesota: weddings, private parties, corporate functions, churches, schools, and park concerts. Their website is: http:// wwtiv .cyrilpaul.com /bandhistoly.litm #6 After review and discussion please advise how staff should proceed with the Movie in the Park.