06-14-10 CC Reg AgPCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JUNE 14, 2010
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
B. Review Agenda
2.
APPROVAL OF MINUTES
A. City Council Special Meeting Minutes, May 24, 2010
B. City Council Regular Meeting Minutes, May 24, 2010
3.
CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
NOTE: Give the public an opportunity to request an item be removed the
Consent Agenda. Comments can be taken or questions asked following removal
from Consent Agenda
A. Approval of the Verified Claims List
B. Appointing 2010 Primary and General Election Judges and Establishing an
Absentee Ballot Board
C. Approval of an Agreement with Minnetonka Community Education for
Lifeguard Services for Crescent Beach
D. Accept Bids & Award Contract for 2010 Mill & Overlay, City Project 10 -06
E. Accepting Quote for Sanitary Sewer Repair on County Road 19
F. Consultant for Water Brochure Development
G. Funding for Lake Minnetonka area 4"' of July Celebration
H. Video Taping Agreement for Council Work Sessions
I. Park and Planting Commission Ordinance Amendment
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mayor Lizde _
Bailey
Turgeon
Woodruff _
Z,erby _
Attachments
Minutes
Minutes
Claims List
Deputy Clerk's CAF,
Resolution
Administrator's CAF
Engineer's CAF,
Resolution
Engineer's CAF,
Resolution
Engineer's CAF
Administrator's CAF
Administrator's CAP
Administrator's CAF,
Ordinance
CITY COUNCIL REGULAR MEETING AGENDA — JUNE 14, 2010
Page 2 of 2
L Fire and Police Refund
K. R.O.W. Encroachment — Johander
L. Conditional Use Permit - South Tonka Little League
4. MATTERS FROM THE FLOOR
(No Council action will be taken)
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
A. Richard Woodruff, Board Representative, Lake Minnetonka Conservation
District
7. PARKS - Report by Representative
A. Authorize Expenditure of Funds for Hockey Rink Lighting
8. PLANNING
A. Adopting the 2009 Comprehensive Plan Update
9. ENGINEERING/PUBLIC WORKS
A. Incidental Use of Public Right -of -Way — 23130 Summit Avenue
B. Accept Proposal for Professional Design Services for Lift Stations No. 15
and No. 17
C. Accept Proposal for SCADA Controls and Equipment
10. GENERAL/NEW BUSINESS
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
B. Mayor and City Council
12. ADJOURN
Attachments
Administrator's CAP
Planning Director's
CAF
Planning Director's
CAF, Resolution
Report
Director of Public
Works' CAF
Planning Director's
CAF, Resolution
Engineer's CAF
Director of Public
Works' CAF
Director of Public
Works' CAF
CITY OF
5755 Country Club Road . Shorewood, Minnesota 55331 .952- 960 -7900
Fax: 952 -474 -0128 • www dshorewood.mmus • cityha(1@ci.shorewood.mmus
Executive Summary
Shorewood City Council Regular Meeting
Monday, 14 June, 2010
7:00 p.m.
A 6:00 P.M. Council Work Session is scheduled this evening.
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item 43B: This resolution appoints Election Judges for the Primary and General
Election, and establishes an Absentee Ballot Board, as required by State Statute.
Agenda Item #3C: This is the annual Agreement for Lifeguard Services at Crescent Beach
with Minnetonka Community Education. The fee for this service is the same as last year,
$3,872, and covers a lifeguard from 12:00 noon to 6:00 p.m., seven days a week, from
June 12- August 15. The city jointly operates Crescent Beach with the City of Tonka Bay,
and Tonka Bay approved its agreement for Lifeguard Services at its last Council meeting.
Sufficient funding is included in the 2010 Park Operating budget to cover this expense.
Agenda Item 43D: Bids were received, opened, and tabulated on June 9th for the bituminous
mill, overlays and appurtenant work for Yellowstone Trail and Eureka Road. Midwest
Asphalt Corp. is the lowest bidder with a total bid of $214,427.00. There is $171,600.00
budgeted for the mill and overlay portion of the 2010 road maintenance. Staff
recommends approval of a resolution that awards a contract of $214,427.00 to Midwest
Asphalt Corp
Agenda Item #3E: Quotes were received, opened, and tabulated on June 9th for the sanitary
sewer repair under County Rd 19. Kusske Construction Co. is the lowest quoter with a
total quote of $18,338.00. There is nothing budgeted to repair broken pipes in the
Sanitary Sewer Enterprise Fund. Staff recommends approval of a resolution that awards a
contract of $18,338.00 to Kusske Construction Co.
Agenda Item 43F: Quotes were received, opened and evaluated for water brochure design. W
Creative of Minnetonka provided a cost competitive proposal and brochure type examples
of work. Staff recommends working with W Creative on the creation of a water brochure.
Agenda Item #3G: At its last regular meeting, Council authorized $2,200 for the 4 th of July
celebration. During the presentation, Linda Murrell requested the City provide the same
level of contribution as last year, which was $2,500. Staff is suggesting Council authorize
an additional $300 be added to the contribution to make it equal to last year's
contribution.
Executive Summary —City Council Meeting of June 14, 2010
Page 2 of 3
Agenda Item #3H: As needed, the city makes arrangements with the LMCC to provide a
Certified Camera Operator to video tape the Council Work Session meetings. In the past,
the city had mainly used one individual for this service; but occasionally other camera
operators are used. The attached agreement is for an LMCC certified Camera Operator
and is not specific to one named individual. To be more in line with the rate of $75 that
the LMCC pays its camera operators, staff is recommending a slight increase from $50 to
$60 for the camera operator for video taping work session meetings. Sufficient funds are
available in the General Government budget for this expense.
Agenda Item #31: Per council request, this item adds a statement to the City Code for the
Planning Commission (Chapter 201) and the Park Commission (Chapter 202) that
indicates the Shorewood Personnel Policy Manual shall not apply to commission
members, except where indicated.
Agenda Item 43J: The Police and Fire District pay the annual cost for insurance on the public
safety facilities. The insurance is in the name of the Shorewood FDA, and is through the
League of Minnesota Cities Insurance Trust (LMCIT). This item is a reimbursement to
the Police and Fire District in the amount of $794 each, for dividends distribution from
the LMCIT as part of the annual cost of insurance for the public safety facilities. As the
Police and Fire District pay the insurance premium, the dividend should be reimbursed to
them.
Agenda Item #3K: At its last meeting, the City Council approved a right -of -way encroach-
ment permit/agreement for Carol Koehnen on Valleywood Lane. Ms. Koehnen has since
sold the property to Mike Johander, and staff has redrafted the agreement in his name.
Agenda Item 43L: The City Council directed staff to prepare a resolution approving a
conditional use permit for South Tonka Little League to construct new batting cages on
the north side of Field 3 in Freeman Park. The attached resolution includes an acceptance
and indemnification agreement as required by the Council.
Agenda Item 45A: No scheduled public hearings this evening.
Agenda Item #6A: Richard Woodruff, Lake Minnetonka Conservation District (LMCD)
Board Representative will provide a report on recent LMCD activities.
Agenda Item 47: Park Commissioner Thomas Robb is scheduled to report on recent Park
Commission activities.
Agenda Item 47A: On May 11, 2010, staff had shared with the Park Commission concerns
regarding the safety and condition of the hockey rink lights at Cathcart Park. An
inspection was completed with a bucket truck, and the lights must come down this year.
Staff has solicited a proposal for a used system with some success. Staff recommends
approval of a motion which accepts the proposal provided by EIM for an amount not to
exceed $22,200, for the furnishing and installation of the used lighting system at Cathcart
Park.
Executive Summary — City Council Meeting of June 14, 2010
Page 3 of 3
Agenda Item #8A: The draft resolution adopts the Shorewood Comprehensive Plan — 2009.
Included in your packet for insertion into your copy of the Plan, is Appendix A, relating
to housing.
Agenda Item 99A: Armenak and Lena Petrosian have requested an incidental use of the right-
of-way permit to upgrade the existing driveway that serves their property at 23130
Summit Ave to a fire access driveway. The request provides an opportunity to improve
safety.
Agenda Item #913: On April 24` 2010, the City Council authorized the publication of a
Request for Proposals for professional design services for Lift Station 15 and 17 on
Enchanted and Shady Island. Proposals were received by three firms. Staff is
recommending acceptance of the design and soils portion of the proposal from TKDA
with an adjustment for the construction phase to an amount of $8,500. This equates to a
final amount for TKDA's proposal of not to exceed $27,653.
Agenda Item 99C: On April 12` 2010, the City Council authorized the publication of a
request for proposals for a Superior Acquisition and Data Control (SCADA) system, in
addition to the manufacture and purchase of two electrical control panels for lift station
15 and lift station 17 on Enchanted and Shady Islands. Staff has reviewed the proposals
provided and recommends that the contract be awarded to the firm of Electric Pump.
#Za
CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
MONDAY, MAY 24, 2010
MINUTES
1. CONVENE SPECIAL CITY COUNCIL MEETING
5755 COUNTRY CLUB ROAD
CONFERENCE ROOM
6:00 P.M.
Acting Mayor Turgeon called the meeting to order at 6:00 P.M.
A. Roll Call
Present: Acting Mayor Turgeon; Councilmembers Bailey, Woodruff, and Zerby; and City
Administrator Heck
Absent: Mayor Liz6e
B. Review Agenda
Woodruff moved, Zerby seconded, approving the agenda as presented. Motion passed 4/0.
2. INTERVIEW CANDIDATES FOR APPOINTMENT TO THE PARK COMMISSION
The following candidates were in''terviewed for the consideration o; appa1ianie2t to the Park Commission.
A. Anthony Lardio, 24700 Wiltsey Lane. 5:15 P.M.
B. Jerry Clayton 4 5655 Fairway Drive 5:30 p.m.
C. Nicholas Swaggert, 20145 Excelsior Boulevard
3. ADJOURN
5:45 p.m.
Woodruff moved, Bailey seconded, Adjourning the City Council Special Meeting of May 24, 2010 at
6:55 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder
ATTEST
Christine Liz6e, Mayor
Brian Heck, City Administrator /Clerk
#ZB
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MAY 24, 2010
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Acting Mayor Turgeon called the meeting to order at 7:01 P.M.
A. Roll Call
Present. Acting Mayor Turgeon; Councilmembers Bailey, Woodruff and Zerby; Attorney Tietjen;
City Administrator Heck; Finance Director Burton; Planning Director Nielsen; Director
of Public Works Brown; and Engineer Landini
Absent: Mayor Lizee
B. Review Agenda
Councihnember Bailey requested Item 10.A be discussed after Item 7 on the agenda.
Director Nielsen requested item 81) South Tonka Little League — Conditional Use Permit for Batting
Cages be added to the agenda.
Bailey moved, Zerby seconded, approving the agenda as amended. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. Joint City Council/Planning Commission Meeting Minutes, May 4, 2010
Woodruff moved, Zerby seconded, Approving the Joint City Council /Planning Commission
Meeting Minutes of May 4, 2010 2010, as presented. Motion passed 4/0.
B. Joint City Council/Park Commission Meeting Minutes, May 10, 2010
Zerby moved, Woodruff seconded, Approving the Joint City Council/Park Commission Meeting
Minutes of May 10, 2010, as amended in Item LA, Page 1, change "Planning Director Brown" to
"Director of Public Works Brown". Motion passed 4/0.
C. City Council Regular Meeting Minutes, May 10, 2010
Woodruff moved, Bailey seconded, Approving the City Council Regular Meeting Minutes of May
10, 2010, as presented. Motion passed 4/0.
3. CONSENT AGENDA
Acting Mayor Turgeon reviewed the items on the Consent Agenda.
Woodruff moved, ,Bailey seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
May 24, 2010
Page 2 of 18
A. Approval of the Verified Claims List
B. City of Mound Fire Contract
C. Personal Action — Accept the Resignation of the Finance Director and Authorize
Recruitment of Finance Manager /Analyst (This was moved to Item 10.G under
General/New Business.)
D. Adopting RESOLUTION NO. 10 -024 "A Resolution Accepting Bid and Awarding
Contract for the 2010 Bituminous Seal Coating of Streets, City Project No. 10 -07."
E. Adopting RESOLUTION NO. 10 -025 "A Resolution Approving a Change Order 1
for the 2010 Nelsine Drive, Meadowview Road and Wild Rose Lane Street, ,Drainage
and Utility Improvements, City Project No. 10 -01, 10 -02."
F. Authorize Expenditure of Funds for Playground Equipment Improvements
G. Accept Proposal for Safe Assure
Motion passed 4/0.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
5. PUBLIC HEARING
None.
6. REPORTS AND PRESENTATIONS
A. Minnetonka Community Education (MCE) Representative Tad Shaw Report on
MCE Activities
Acting Mayor Turgeon stated Tad Shaw, the City's representative on the Minnetonka Community
Education (MCE) Advisory Council, was present this evening to give a report on MCE activities.
Mr. Shaw stated he had been the City's representative on the MCE Advisory Council for most of the past
33 years. MCE grew from giving violin lessons and running sports programs to the all encompassing
program it is today. MCE publishes a catalogue of programs it offers three times each year. MCE is run
by the Minnetonka School District. Eighty -five percent of the cost of the programs is paid for through
user fees. The remaining 15 percent comes from a levy and state funds. The City's residents don't have
any liability for MCE. MCE provides early childhood family education programs, youth programs, adult
programs, and programs for people with disabilities. Program attendance was up 10 percent in the fall of
2009 over the fall of 2008. Unfortunately, attendance was down 10 percent this past winter over the
previous winter. He noted MCE program attendance is much higher than for other school districts in the
area. He stated those who participate in MCE programs are surveyed a great deal. The survey ratings have
consistently been in high 80 percent range. He noted that MCE's budget for this year (which is
$7,352,000) is $200,000 higher than last year's budget.
CITY OF SIIOREWOOD REGULAR COUNCIL MEETING MINUTES
May 24, 2010
Page 3 of 18
Couneilmember Woodruff asked what the City can do to help. Mr. Shaw responded MCE has trouble
finding enough classrooms as well as space for different projects. Shaw noted that MCE uses some of
Shorewood's parks for some of its summer classes. He stated MCE would like to have a nice large
classroom somewhere but he did not think that was feasible at this time. He then stated support and good
words are what MCE needs from the City. Woodruff stated the City is investing in improvements to
shelter in Manor Park in order to support MCE's proposed expansion of activities. Woodruff noted there
is space availability at the Southshore Community Center. Mr. Shaw stated he was impressed with the
improvements to the Center.
Councllmember Woodruff commented that for those Shorewood residents who are not part of the
Minnetonka School District (i.e., those that live on Enchanted and Phelps Islands) the Westonka School
District has a similar program. He noted those residents can take advantage of the MCE programs as well.
Mr. Shaw clarified MCE doesn't require participants to be residents in the Minnetonka School District.
B. Linda Murrell, Director of the South Lake — Excelsior Chamber of Commerce,
Request for Funding for the Lake Minnetonka Fourth of July Celebration
Acting Mayor Turgeon stated Linda Murrell, Director of the South Lake — Excelsior Chamber of
Commerce, was present this evening to make an annual request for funds for the Lake Minnetonka
Fourth of July Celebration.
Ms. Murrell stated this year's celebration will again be an ambitious, patriotic, and family oriented
event in spite of the recession. She noted some changes have been made for the upcoming celebration.
She also noted that the 34 "' IOK Firecracker Run and 2 -Mile Run will be held this year. She stated it's
anticipated the participants and crowds will be even larger this year because July 0' falls on a Sunday.
Ms. Murrell then stated the day's activities include a firecracker race, a sandcastle building contest
(sponsored by the Excelsior Rotary Club), a kids' patriotic parade (sponsored by Knewtson Health
Group) a fun run and kids' patriotic popsicle party, kids face painting (sponsored by Wells Fargo), a
kids fishing contest (sponsored by Lifetime Chiropractic), a kids' post parade concert (sponsored by
Xcel Energy), a magic show (a new activity planned for this year), two teenage bands, a performance
by the Minnesota Orchestra (for the eleventh year in a row and sponsored by Byerly's of Chanhassen),
and a fireworks display. She noted the Minnesota National Guard will introduce the national anthem. It
will do the presentation of the colors, and it will do the 21 -gun salute afterward and taps.
Ms. Murrell explained the celebration is an expensive event to put on. It's been harder to get corporate
contributions during these tough economic times. Corporations are solicited to sponsor events. The
general public is asked to help fund the fireworks display. The five cities located in the South Lake
chamber area are being asked to help fund the public safety aspect. She asked if the City of Shorewood
would contribute the same amount as it contributed in 2009.
Bailey moved, Woodruff seconded, authorizing $2,200 of funding to the South Lake — Excelsior
Chamber of Commerce's Lake Minnetonka Fourth of July celebration activities.
Acting Mayor Turgeon stated she was not willing to contribute $2,200, but she would be willing to
support a smaller contribution. She then stated most of the cities' contributions go toward the South
Lake Minnetonka Police Department's (SLMPD) costs, and the Excelsior Fuse District (EFD) provides
totally volunteer services. She expressed she had issue with that. She stated she would be willing to
support contributing $2,200 provided some of the funds go to the EFD for the volunteers that work that
event. She thought the SLMPD charges an hourly rate for the services it provides.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
May 24, 2010
Page 4 of 18
Councilmember Zerby stated he did not think Council should earmark the contribution. He thought the
organizing body should decide how to disburse the funds. He noted there are many people who
volunteer at this event.
Ms. Murrell stated that during an Art on the Lake committee meeting earlier in the day EFD Chief
Gerber explained the EFD Board is going to discuss a change to its cost recovery policy regarding
compensation for providing services at certain types of events. She then stated the July 4 "' event
organizing committee may consider making a contribution to the EFD after the expenses for the event
have been paid.
Motion passed 311 with Turgeon dissenting.
Ms. Murrell thanked Council and the City of Shorewood.
7. PARKS
No report was given. Director Brown stated the Park Commission did conduct a tour of City -owned parks
prior to its May 11 "' meeting.
Administrator Heck stated the City was notified earlier in the day that the City's grant application through
the Hennepin County Youth Sports Grant Program will be considered on May 25` If the City is awarded
a grant, the funds would be used to help offset some of the cost for improvements to the shelter in Manor
Park and for the potential boundless playground that may be constructed in that Park.
In response to a question from Councihnember Woodruff, Director Brown explained he has contacted an
electrician to have them evaluate the condition of the lighting in Cathcart Park. Brown stated it's his
understanding that the Park Commission would like to get another year of use out of the current lighting
system. Brown explained it may not be possible to complete construction of an open ice rink with lighting
in Freeman Park before this upcoming winter season.
8. PLANNING
Commissioner Geng reported on matters considered and actions taken at the May 18, 2010, Planning
Commission meeting (as detailed in the minutes of that meeting). He stated he thought the meeting of the
Planning Commission and four of the ten owners of the properties located in the Smithtown crossing area
went well. It was very candid and productive, and it opened up the channels of communication. The
property owners appeared to be very realistic in understanding that redevelopment is not anticipated in the
near future. The owners of the American Legion property and the vacant property indicated they
understood there are benefits to developing the properties jointly. They do have a strong preference to
having their own facility. The representatives of the Heartbreaker property indicated they would not stand
in the way of a joint redevelopment and they would consider selling the property.
A. Brockwood Final Development Plan
Director Nielsen explained that this evening Council had been provided with a revised Brockwood
development agreement. He reviewed the changes in the agreement. The agreement was changed to be
between the City and Synergy Land Company, LLC, rather than the City and Brent E. Hislop and Karen
A. Hislop. The acreage was changed to approximately 6.5 acres from approximately 5.3 acres. Item.
1.(01) raider Improvement Installed by Developer will be changed to say "All site grading where needed."
Item 5 Schedule of Work was changed to say "It is understood and agreed that the work may be
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
May 24, 2010
Page 5 of 18
performed in two phases, all of which shall be completed by 1 June 2011." The address for sending
notices to was changed in two places to the address for Synergy Land Company, LLC, care of Brent
Hislop. In Item 30 Successors and Assigns the developer executor of the agreement was changed to Brent
E. Hislop, Chief Manager Synergy lane Company, LLC.
Director Nielsen stated Staff recommends approval of the final plat subject to the payment of park
dedication fees, local sanitary sewer access changes, and the applicant submitting a letter of credit for one
and one -half times the estimated amount of the improvements.
Councilmember Bailey asked if there were any major changes to the plat itself from the last time Council
discussed this item. Director Nielsen explained there were some minor changes to the subdivision sketch.
Councilmember Zerby stated the LRT trail runs close to the south corner of the property, and he asked if
there would be any buffering of the trail. Director Nielsen explained the way the plat is designed does that
more than anything. All of the proposed lots will be located on the north side of the future road. When
the current Lot 2 is developed it's expected there will be some buffering.
In response to a question from Acting Mayor Turgeon, Director Nielsen explained the proposed street in
front of the platted lots and the street right -of -way connects to the trail at the east end of it.
Bailey moved, Zerby seconded, Adopting RESOLUTION NO. 10 -026 "A Resolution Approving the
Final Plat of Brockwood."
Councilmember Woodruff suggested the motion be amended to say per the revised agreement distributed
this evening being amended in Item. 1.(01) Improvement Installed by Developer to say "All site grading
where needed."
Without objective by the maker or seconder the motion was amended to include the revised
agreement being amended in Item. 1401) Improvement Installed by Developer to say "All site
grading where needed. ". Motion passed 410.
B. Ordinance Amending Chapter 1201.03 of the City Code Relating to Campaign Signs
Director Nielsen explained the state now allows campaign signs and noncommercial speech signs to be
displayed 46 days prior to the primary election and 10 days after the general election during a general
election year. The City can regulate the location of signs but it cannot regulate the size of the signs or the
number of them.
Zerby moved, Bailey seconded, Approving ORDINANCE NO. 467 "An Ordinance Amending
Chapter 1200 of the Shorewood City Code Regarding Campaign Signs." Motion passed 4/0.
C. Comprehensive Plan Final Draft
Director Nielsen stated Council has been receiving the changes Staff has been making to the
Comprehensive Plan per the Metropolitan Council's recommendations. The City has received approval
from the Metropolitan Council to put the 2009 Comprehensive Plan Update into effect.
Woodruff moved, Bailey seconded, directing Staff to prepare a resolution adopting the 2009
Comprehensive Plan Update. Motion passed 4/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
May 24, 2010
Page 6 of 18
D. South Tonka Little League— Conditional Use Permit for Batting Cages
Director Nielsen explained that South Tonka Little League (STLL) proposes replacing the existing batting
cage in Freeman Park with three cages to be located in the same place in the Park. The existing cage has a
chain -link enclosure with a concrete pad. The new facility would have a steel fence frame with mesh
netting suspended from it. The bottom of the cages would be surfaced with ag -lime (which is a crushed
limestone material). The Park Commission recommended approving the installation of the batting cages.
The Planning Commission held a public hearing for this conditional use permit (C.U.P.) application
during its May 18, 2010, meeting and the Commission unanimously recommended Council approve the
C.U.P. for the installation of the cages. He noted the Planning Commission recommended STLL sign the
City's donor policy form which specifies the cages become the property of the City.
Nielsen stated Staff recommends Council direct staff to prepare a resolution granting the conditional use
permit for the installation of the three batting cages and authorizing STLL to start construction of the
cages May 25, 2010.
Councilmember Woodruff asked what organization will be responsible for the proposed improvements to
the cages and for replacing the netting as needed. Director Nielsen stated STLL will be responsible for
replacing the netting and that will be specified in the donor policy. Woodruff recommended the resolution
include that STLL is responsible for replacing the netting.
Woodruff moved, Bailey seconded, directing Staff to prepare a resolution granting a conditional
use permit to South Tonka Little League for replacing the batting cage in Freeman Park with three
new batting cages subject to the resolution stating that STLL will be responsible for the
maintenance and /or replacement of the netting, and authorizing STLL to begin the construction
effort immediately.
Acting Mayor Turgeon suggested the motion be amended to require the STLL to sign the City's donor
policy prior to STLL beginning construction.
Without objection from the maker or seconder the motion was amended to require STLL to sign
the donor policy before it begins construction. Motion passed 4/0.
Discussion moved to Item IO.A on the agenda.
9. ENGINEERING/PUBLIC WORKS
A. Drainage Issue — 5570 Harding Lane
Administrator Heck stated Robert Michels, the owner of the property located at 5570 Harding Lane, had
requested the opportunity to come before Council to discuss the drainage improvements made behind his
property as part of the Harding Lane roadway construction project done in 2009. Information gathered by
Staff indicates the storm water system, including the storm water drainage pond located behind the 5565
and 5570 Harding Lane properties, was part of the Harding Acres plat. The pond was installed when the
original road was constructed. The information provided by WSB and Associates for the project indicates
the improvements recommended to the storm water system would be limited to restoring the system to its
original 1985 design. The house on the property was constructed in 1989. In response to concerns
expressed by the City's building inspector about grading, the City's contract engineer looked at the site in
1991 and informed the City that the grading for the new home had substantially filled in the drainage
pond. The owners of the property were given a certificate of occupancy contingent on them providing
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
May 24, 2010
Page 7 of 18
corrections to the drainage easement. The meeting packet for this meeting includes a chronology of events
regarding the Harding Acres Development and the Harding Lane roadway project of 2009. The City had
received complaints about the drainage in 2007 and during public discussions about the Harding Lane
project. Mr. Michels has been informed the City is willing to reestablish some vegetation in the area.
Robert Michels tine owner of the property locate mlue. 0 Hardin Lane stated he currently resides in
San Diego, California. He was rec alled by the Utes Navy in 2007. He is still a legal resident of
the City of Shorewood. He votes as a residenorewood and he pays taxes as a resident of
Shorewood. He has numerous concerns about the ater system improvements made as part of the
Harding Lane roadway construotion project. Thge pond is located on his property and Mr.
BartletPs property. There were four items he w cover this evening: flee properly prior to the
roadway project versus afterward; safety hazardacy of notice; and property value. Prior to the
project both lots were very private; there was signegetation in flee spring, summer and fall which
provided visual privacy fro m the trail. He noted Administrator Heck and Engineer Landini have
expressed the City's willingness to restore some of the vegetation. He stated the City removed almost 70
dump trucks full of trees and dirt as part of the storm water system improvement part of the project. An
outlet to the pond was installed. The outlet is higher, it has a different purpose and it has a different flow
capacity than the original weir structure. The new pond is within the property setback, about 8 — 9 steps
from his back door. The new pond has never been dry; it's maintained a depth between 2 -4 feet. It's been
about 85 days since the spring thaw occurred and the ice came off of The pond. City reports had indicated
the pond was supposed to be a dry pond. It appears to be a very poorly constructed wet pond. The
properly is located on a quiet cul -de -sac and children are accustomed to running around the
neighborhood. A child can drown in water that is 2-4 feet deep. The house on his property uses well
water. The pond is about 25 feet from his well. Given all of the concerns about storm water pollution he
has concerns that the City would install a pond that is very likely contaminated so close to a well.
Mr. Michels went on to state the City claims it has built a dry pond which should not hold water for an
extended period. He cited statements made by Engineer Landini on May 26, 2009, during a Council
meeting (as stated in the minutes of that meeting). It's clear to him that Landini intended for the City to
build a wet pond or NURP pond without having to go through the requirements of a true wet pond.
During that meeting Landini clarified the pond was originally designed as a dry pond and it was never
intended to have standing water in it for long periods of time. The pond will be a detention facility where
it will hold the water for a certain amount of time. During that same meeting Director Brown explained
there is currently a weir structure that in effect does zero detention; the intent is to incorporate a control
structure that will detain the storm water. There isn't sufficient room to construct a NURP pond where it
would have a permanent pool. It appears the City called it a dry pond but it really wanted a wet pond; the
City just didn't want to call it that because it couldn't meet the requirements for building it. He expressed
he did not think the new pond is a correct use of the easement.
Mr. Michels also stated another concern of his is about lack of notice. He felt the City had been very poor at
providing him information about the Harding Lane project. He noted he had specifically asked to be informed.
He stated even if the documents had been provided, the work level was minimized in the feasibility study and
in the documents and minutes lie found. It gave no indication of the storm water system work that was going to
be undertaken. Words like maintenance and grading were used. When he became aware of the work in
September 2009 he contacted Engineer Landmi and Landim used words like brush removal, minimally
invasive and repair. Mr. Michels concluded his prepared comments by stating that in the spring of this year his
wife and he discussed putting the house on the market. A friend of theirs who is a realtor indicated the pond
has substantially degraded from the marketability and value of their property.
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May 24, 2010
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In response to a continent from Acting Mayor Turgeon, Director Brown explained storm water ponds can
either be wet or dry.
Councilmember Bailey noted that pictures taken prior to the improvements in 2009 show the old pond
was wet.
Engineer Landini stated when he visited the site in 2007 there was water in the old pond. He did not think
he could comment on the pond afterjust one visit.
Director Brown explained the original subdivision documents called for a storm water facility to be
installed. This storm water facility is no stranger to city councils or staff. There had been litigation that
happened downstream where the City spent a great deal of time looking at the upstream areas, with this
area being part of it. During that there was much record generated stating the old pond had been filled to
some extent by what appeared to be neighbors dumping grass clippings, sticks and debris and other things
into the pond. It did trap water.
Councilmember Woodruff stated it's his understanding that the pond was part of the original plat done in
1984/1985. The easement was there for the pond. The pond was in the original design. Director Brown
stated that is correct. Woodruff stated the information contained in the meeting packet states that when
the house was constructed the certificate of occupancy was issued subject to the property owner bringing
the pond into conformance with the pond design in the plat. Administrator Heck stated a letter from Orr
Schelen Mayeron and Associates, Inc., (a consulting engineer firm) dated May 31, 1991, indicates the
firm agrees that the proposed excavation as shown on the plans will bring the pond volumes back into
agreement with what was originally planned by TKDA.
Councilmember Woodruff stated based on the information provided it seems that sometime in 1991 the
pond conformed to the original design. He asked if the improvements made in 2009 to the pond restored it
to the original intent within the original boundaries. Director Brown responded yes. Woodruff stated he
thought the outlet structure was changed somewhat. He asked if that change was within the intern of the
original design. Brown responded yes. Brown stated part of the confusion about the outlet structure is
coming from the difference in the way a standard outlet structure is designed. There has been discussion
regarding the top grate of the outlet structure which is actually the emergency overflow. When there is an
extremely heavy rainfall and the pond rises and if the bottom inlet to the structure is plugged or the
rainfall can't be handled, then the water rises and spills into the top grate. That is not the normal waterline
outlet. Woodruff asked if the new pond was designed the way it is supposed to be and it's doing what it's
supposed to do. Brown responded that is correct.
Administrator Heck stated the meeting packet contains a copy of a diagram (provided by WSB and
Associates dated May 25, 2009) that carne with a feasibility which shows the pond structure. It indicates
the pond structure will be well within the easement area. It also indicates where the outlet structure will
be replaced and where the pond will be improved and repaired. All of that stays within the existing
outline for the old pond structure.
Councilmember Woodruff asked if the deck in the back of home encroaches into the easement area.
Director Brown stated according to the survey on file, it appears that is the case. Woodruff asked when
the deck was built. Mr. Michels stated the deck was there when he purchased the property.
Councilmember Woodruff stated Council and Staff have discussed planting vegetation to act as a buffer,
noting the City doesn't have to do that. The City is not required to replace vegetation that has to be
removed when it does maintenance of storm water facilities.
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May 24, 2010
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Councilmember Bailey asked if the new pond is designed in essentially the same footprint as the old
pond. Director Brown explained it's within the drainage and utility easement. Bailey asked if he tried to
visualize the pond in 1989/1990 and then compared that to now would he see essentially the same thing.
Engineer Landini explained in 1985 he thought the pond would have been larger based on the
documentation in the property file. When the house on 5570 was built the pond was filled in some what.
Bailey stated it seems as that the situation is essentially the same.
Bailey stated with regard to pollution, he has not heard any concerns regarding pollution of well water in other
areas the City has storm water drainage ponds. The City has essentially recreated what was there before, and it
was built for a very specific purpose which is to control storm water drainage in the neighborhood.
Mr. Michels stated his property and Mr. Bartlett's property are located at the bottom of the hill, and it
makes sense that water drains toward the bottom of the hill. There has been a drainage easement around
his property since he purchased it and he knew that. The first time he saw the 1985 plat diagram was this
past April when Engineer Landini provided it. He knew that he lived at the bottom of the hill and that
storm water flowed all around his property. He was okay with that. He questioned if the right thing was
done or not. He stated he had been an active member of the community when he resided in Shorewood,
and he would have worked with the City if it wanted to do something to the property.
Councilmember Zerby stated water flows downhill and it has to go somewhere. The City has to deal with
where to put the storm water runoff all over the City. The storm water facility was designed for the water
to flow to the designated area. He commented that engineers are focused on building functional things;
they may not necessarily be pretty. He stated the City is considering going the extra step by planting
vegetation. He commented that things are worse after new construction. He noted he can't find fault with
communications from the City about this project after looking at the record. He's isn't sure what else
could have been done. He stated he is comfortable with the City's actions.
Councilmember Woodruff asked Director Nielsen what the City can do about the nonconforming deck.
Nielsen stated the deck did not require a building permit. He noted that the file for the property contains a note
from the original builder stating there wasn't room for a very narrow deck at the back of the house due to the
drainage and utility easement. Nielsen stated Council can require the deck be removed, or it could be allowed
to remain there unless it encroaches to the extent that it causes issues. Director Brown recommended that the
deck be allowed to remain there provided the property owner is put on notice that the deck is at risk.
Acting Mayor Turgeon stated the storm water facility today is basically no different than it was in 1984
when it was permitted by the Watershed District. The problem arose when the house was built; part of the
pond was filled in and it had to be restored. The developer who built the house acknowledged there was
no room for a deck. The house was built anyway. It's unfortunate that Mr. Michels didn't know the deck
encroaches into the easement when he purchased the house. Many Harding Lane residents conveyed their
concerns about drainage issues when the Fairway Drive project was done. It appears to her that the
retaining wall almost abuts the easement line. Engineer Landini clarified the retaining wall is about
twenty feet into the easement. Turgeon expressed her apprehension about planting vegetation as a buffer
because she was not sure who would be responsible for maintaining it.
Administrator Heck stated when Staff discussed reestablishing vegetation it talked about plants that could
be found in a marsh or rainwater garden. He then stated the City would be primarily responsible for
maintaining the easement areas and drainage ditches.
Councilmember Woodruff stated it's his understanding that if the vegetation is planted in the easement
area the City's obligated to maintain the vegetation such that the storm water drainage pond continues to
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May 24, 2010
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function. Director Brown stated if lack of vegetation or failure of the vegetation causes some sort of
erosion issue the City has a responsibility to address that through the Watershed District.
Director Brown noted that the Mimrehaha Creek Watershed District can assist with identifying plantings for use.
Acting Mayor Turgeon stated from her vantage point allowing the encroaching deck to remain is enough
of a concession on the part of the City.
Woodruff moved, Bailey seconded, directing Staff to develop a vegetation plan and bring it back to
Council for consideration, to provide Robert Michels with a notice of encroachment of the deck and
that the City will not require the removal of the deck located on the 5570 property, and that the
City is not responsible if something happens to the deck. Motion passed 4/0.
B. Update on Request for Proposals for Superior Control and Data Acquisition
(SCADA) System Design Build
Director Brown explained that request for proposals for the Superior Control and Data Acquisition
(SCADA) controls were due by May 12, 2010. There are essentially three vendors that specialize in
SCADA Systems. The City received proposals from two of those vendors by the deadline. The third
vendor had inadvertently placed a due date of three days later on its calendar. One of the proposals
submitted does not and cannot meet the full specifications with their equipment. That leaves the City in
the position of having one vendor apply. Because this is a design build proposal, the City is not bound by
the strict bidding requirements as performed in a construction project. Therefore, Staff invited the third
vendor to submit their proposal for consideration. Staff is awaiting receipt of an RFP from the third
vendor and will continue on with the proposal evaluation process.
Discussion moved to Item 10.13 on the agenda.
10. GENERAL/NEW BUSINESS
A. Phelps Bay Milfoil Treatment
This item was discussed after Item 8.1) on the agenda.
Administrator Heck stated this item had been discussed during the May 10, 2010, City Council
meeting and at that time Council voted to continue it to this meeting and to ask Dick Osgood,
Executive Director of the Lake Minnetonka Association (LMA) to attend this meeting and to provide
additional funding information regarding the treatment of Phelps Bay. He noted that Mr. Osgood did
provide the City with the additional funding information requested. That information was included in
the meeting packet for this meeting. The City budgeted $6,000 in 2010 to help fund part of the
treatment of Eurasian Watermilfoil Milfoil (Milfoil) and Curly Leaf Pondweed in Lake Minnetonka
waters located in Shorewood.
Heck then stated Staff recommends Council approve and authorize reimbursement for the treatment costs
of Phelps Bay as provided for in the 2010 budget.
Councilmember Woodruff stated he will recuse himself from this discussion and any subsequent vote,
noting he and his wife own one of 29 residential properties located in the City that front Phelps Bay. He
then stated because he is the City's elected official representative to the Lake Minnetonka Conservation
District (LMC'D) he would be willing to entertain questions from that position.
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May 24, 2010
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Councilmember Zerby stated he supported authorizing the $6,000 contribution toward the treatment
efforts. He expressed he thought the $6,000 amount is a small amount to pay for a portion of this
treatment. He noted similar treatments of Milfoil and Curly Leaf Pondweed in the past two years have
been successful. He also noted Council had been provided with a copy of a petition from residents
expressing their support for the treatment again in 2010.
Councilmember Bailey expressed he appreciated Mr. Osgood providing the additional funding
information. He found the information to be helpful. He stated the current policy appears to have been to
carry unused funding for the treatment of Phelps Bay over to the next year to help fund the next year's
treatment. He asked what happens if the carryover funds rise to a level that exceeds some not -yet-
determined threshold level.
Mr. Osgood explained the most accurate treatment estimates were for the first year of treatment [2010 is
the third year of the treatment program]. The 2009 and 2010 treatment estimates were based on the status
of Phelps Bay in the fall of 2008 and 2009 respectively; therefore, those estimates have not been as
accurate. The policy has been to carry over unused funds from one year to the next. He did not anticipate
the 2010 carryover funds to rise to a level of excess in 2010. That type of situation did occur with the
Grays Bay treatment efforts in 2010 and excess funds were refunded to private parties who contributed to
the treatments. A small amount was carried over to 2011. The granting agencies, including the cities, have
generally had a flat sum approach. The private properties have negotiated their contribution among
themselves. He thought that could be changed in the future.
Councilmember Bailey stated from his vantage point it's highly unusual for the City to donate money to a
private organization [the LMA] when there is some unstated arrangement of how the money is to be spent
and how surpluses or deficits are to be handled. He clarified he would be asking the same type of
questions of any other organization if a similar thing was occurring. He thought it appropriate to ask these
types of questions in advance rather than make them up as things move along.
Mr. Osgood stated he did not take issue with Councilmember Bailey's questions or comments. Osgood
explained the LMA does have a policy for carrying forward unused funds and segregating funds for the
treatment of the three bays. The LMCD's award for 2010, which was done through its Save - the -Lake
Fund, was a maximum of $10,000 per bay or 25 percent of the actual treatment cost which ever was less.
Councilmember Bailey asked Councilmember Woodruff, in his role as a representative to the LMCD,
how the LMCD was handling this issue. Woodruff explained it was handled the way Mr. Osgood
explained it was. Woodruff stated the LMCD's $7,070 award was the 25 percent amount.
Councilmember Bailey stated the cost fluctuates from year to year; therefore, he thought the City's
portion of the cost should also fluctuate. He noted he had no intention of quibbling about $1,000 here or
there. He explained his discomfort is with the fact that the arrangements are unstated. He requested the
arrangements be written down for the next few years. Mr. Osgood replied he thought that would be highly
appropriate and he would be happy to work with Council in advance of next year's treatment.
Councilmember Bailey stated he had no issue with a $6,000 contribution for 2010.
Acting Mayor Turgeon expressed concern that approximately $16,800 is projected to be carried over to
2011 for the treatment of Phelps Bay. The 2010 treatment cost to date was approximately $28,000. From
her vantage point Council had agreed to do this for one year. Council had wanted to know who else was
partnering on this program. She commented there are no new partners. She stated the 2010 treatment cost
is less than one -half of the 2009 treatment cost yet the City is still being asked to contribute the same
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
May 24, 2010
Page 12 of 18
amount of money. She expressed she is not willing to contribute $6,000 toward the 2010 treatment effort
in part because of the project $17,000 carry over amount. She would be willing to contribute $3,000.
Mr. Osgood noted that he has provided a recap of the financials relating to the treatment of Phelps Bay at
the end of the past two years. He sated a portion of the $16,818 in net funds remaining may be needed to
do additional treatments in 2010. The reason the 2010 treatment costs to date for Phelps Bay are so low is
that significantly less acreage has been treated so far in 2010 than what was projected in the fall of 2009
to be treated. Those untreated areas may have to be treated yet this year.
Acting Mayor Turgeon stated the reduction in Milfoil appears, to her, to allow for an increase in Carly
Leaf Pondweed, and it's her understanding that the more both of the invasive species are treated the more
natural plant life is reduced.
Zerby moved, Bailey seconded, authorizing the release of $6,000 for the for the herbicide treatment
of Eurasian Watermilfoil and Curly Leaf Pondweed in Phelps Bay in 2010.
Councilmember Bailey stated he thought the process for managing the funds was unsubstantiated. He
clarified he was not implying that there was something "fishy" going on. He noted that only two
organizations are going to make the same level of contribution in 2010 as they did in 2008 toward the
treatment of Phelps Bay. They are the Department of Natural Resources (DNR) and Shorewood. He
questioned why those two organizations are not being prorated as some of the others are. He stated he
thought Shorewood benefited from the program and that is why he can support a $6,000 contribution. He
commented that the math isn't working out to the benefit of the Shorewood taxpayers.
Mr. Osgood explained Shorewood, and some other cities, responded to the request by some of its
residents. During 2008 Council made a decision to contribute $6,000 toward the 2008 effort and that is
the basis for the 2010 request. He then explained the rules are changing for the program from year to year.
The DNR is the permitting agency and it's placing conditions on the treatment effort making it somewhat
of a moving target. That makes it difficult to anticipate what will be permitted in 2011. The three -bay
demonstration treatment program is a challenging project. It's hoped that one of the things that will come
out of this project is the viability of the funding model for this project. Another is the ability to mitigate
the Milfoil and Curly Leaf Pondweed invasion.
Councilmember Zerby stated that he agreed with Councilmember Bailey's comments which he thought
were articulated very well. He commented he thought the demonstration project was a learning process.
Councilmember Bailey suggested Mr. Osgood and the Council discuss the agreements and funding for
2011 no later than December 2010 or January 2011.
Mr. Osgood stated he suggested to the City of Mound that it would behoove the Cities of Minnetrista,
Mound and Shorewood to meet this summer to discuss some of these things.
Motion passed 2/1/1 with Turgeon dissenting and Woodruff recusing.
Discussion returned to Item 9.A on the agenda.
B. Southshore Community Center
Administrator Heck stated the Southshore Community Center (the Center) Operating Committee has met
a few times recently. The members of that Committee are Councilmembers Woodruff and Zerby, the
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May 24, 2010
Page 13 of 18
Center's Operations Manager Kristi Anderson (with Community Ree Resources) and him. The
Committee discussed the amount of time CRR has been spending on Center operations and maintenance
as well as concerns about the lack of incentive pay for events not associated with rental income that
require CRR's time. The Committee recommends implementing the increases called for in the agreement
with CRR on July 1, 2010, rather than waiting until January 1, 2011. The Committee recommends
increasing the base pay for the contract to $15,000 from $10,000 and the incentive pay to 20 percent of
rental fees from 15 percent of rental fees. The Committee also recommends including community events
where rent is not collected in the incentive pay, and allowing the assistant to work up to 13 hours pre
week.
Heck then stated Staff recommends Council approve the changes to the agreement as recommended by
the Center's Operating Committee.
Councilmember Woodruff stated Ms. Anderson has done a great deal of work at the Center. He thought
things were proceeding to financial stability with the Center more rapidly than he had anticipated. He
stated the City has received numerous good reports about how the Center is being managed. He thought
the Center is requiring a lot more work than either the City or Ms. Anderson had anticipated. He
conveyed he thought it is appropriate to renegotiate the contract with CRR at this time in good faith. The
renegotiation is in recognition of the extra work that goes into managing the Center and for the
community events that were never considered when the contracted was negotiated.
Councilmember Bailey stated he wanted some assurance that this would not create a significant additional
deficit for the City. Ms. Anderson is largely responsible for expediting the goal of achieving financial
stability for the Center. But, he did not want this to result in a significant deterioration in the financial
condition that the City would have to fund.
Councilmember Woodruff stated there will be more cost in the second half of 2010 than what was
anticipated, but the size of it will be relatively small. There increase in the base cost for the second half of
2010 will be $2,500 and the additional incentive pay is projected to be approximately the same. This may
result in the financial stability being achieved over a longer period of time. But, the contractor will likely
be a lot happier about spending time doing this job.
Administrator Heck stated he has met with staff and he doesn't think it's feasible to have a staff member
spend time over at the Center. Staff can help prepare some of the reports.
Acting Mayor Tugeon stated the City has a 3 -year contract with CRR for providing services at the
Center. She commented that sometimes a contractor enters into a bad contract and the contractor just has
to live with that; she's done that herself. From her vantage point she thought renegotiating the contract at
this time is premature. She did not think the other four cities would view the raise in a positive way. She
did not think there is enough information available to justify the increases at this time. She commented
the expenses for the Center are still exceeding revenues. She indicated she would be more than willing to
discuss this if there was a year's worth of history; there is only nine months of history to date.
Councilmember Woodruff clarified the contract with CRR went into effect on July 1, 2009. Therefore,
there is almost 11 months worth of history.
Acting Mayor Turgeon questioned why this can't be discussed as part of the 2011 budget process.
Councilmember Woodruff stated the changes will have a minor impact on the 2011 budget.
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May 24, 2010
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Councilmember Zerby stated he thought this was a very unique situation. He expressed he thought the
City was very fortunate to have Ms. Anderson working for the City on this. He stated he thought the
increases were a small way of moving forward with Ms. Anderson and making this a successful project.
He commented Council never thought the Center's operation would be a revenue generator. In fact,
Council hoped it would become a break even operation.
Acting Mayor Turgeon stated the increases would be implemented six months ahead of schedule. She
noted that staff did not get a raise in 2010. She stated it's unfortunate that people didn't think this contract
through. She commented that as a contractor you sometimes enter into a bad contract but you just have to
"suck it up ".
Councilmember Bailey stated he was supportive of this proposal. He thought recalibration of the contract
can take place before the end of the year. He does not think staff pay is relative to this discussion. He's
confidant the Operating Committee is keeping abreast of the situation. Ile thought authorizing these
increases demonstrates the City is committed to making the Center work. He suggested the City appeal to
the other four cities for financial support.
Bailey moved, Zerby seconded, approving an increase in the base pay for the contract to $15,000
from $10,000, an increase in the incentive pay to 20 percent of rental fees from 15 percent of rental
fees, including community events where rent is not collected in the incentive pay, and allowing the
assistant to work up to 13 hours per week. Motion passed 311 with Turgeon dissenting.
Councilmember Woodruff stated there is a meeting scheduled for the Operating Committee and the
Southshore Senior Partners to discuss what has been happening over the last year.
Director Nielsen requested Item 10.1 be discussed immediately after the recess being the applicant is on
attendance.
Acting Mayor Turgeon recessed the meeting at 8:58 RM.
Acting Mayor Turgeon reconvened the meeting at 9:02 P.M.
Discussion moved to Item 10.17 on the agenda.
C. Park Commission Ordinance
This was discussed after Item 10.17 on the agenda.
Administrator Heck stated during its April 24, 2010, meeting Council approved an ordinance amending
the section of the Shorewood City Code governing the Planning Commission. Council then passed a
motion directing Staff to review and propose amendments to the section governing the Park Commission
so that it conforms with the language in the Planning Commission section. The Park Commission
reviewed the proposed amendments and recommends Council adopt the amendments as presented.
Woodruff moved, Zerby seconded, Approving ORDINANCE NO. 468 "An Ordinance Amending
Chapter 202 (Park Commission) of the Shorewood City Code as included in the meeting packet for
this meeting. Motion passed 4/0.
D. Deer Management Policy
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May 24, 2010
Page 15 of 18
Director Nielsen explained that during the Council's March 22, 2010, meeting Staff reported to Council
that the outcome of the annual aerial deer survey conducted under the guidance of the Three Rivers Park
District indicated deer counts were up in the City after the year long suspension of the deer management
program. Staff is continuing its work on preparing a policy statement relative to deer management per
Council's direction. The draft policy will likely be presented to Council within the next 30 days. During
that meeting Council also directed Staff to contact Metro Bowhunters Resources Base to arrange a deer
removal program for 2010. The meeting packet for this meeting contains a copy of 2010 Hunt Rules. The
Rules suggest the following dates for the 2010 program. The dates are: September 25 — 26; October 9 —
10; October 23 — 24; and November 13 — 14. With the exception of the dates, the Rules are basically the
same as in previous years.
Woodruff moved, Bailey seconded, approving the suggested deer removal dates and hunt rules with
the proviso that this does not approve the actual hunt until Council has been provided a plan.
Motion passed 4/0.
E. Park Commission Appointment
Acting Mayor Turgeon stated that just prior to this meeting Council interviewed three candidates for
consideration of appointment to the Park Commission.
Bailey moved, Woodruff seconded, Adopting RESOLUTION NO. 10 -027 "A Resolution Making
the Appointment of Nicholas Swaggert to the Park Commission effective May 24, 2010, through
February 28, 2013."
Councilmember Zerby noted he thought all three candidates interviewed were excellent candidates. He
stated there are frequent openings on the City's Park and Planning Commissions and he asked the two
candidates that aren't selected this evening to keep in contact with the City when there are published
openings.
Motion passed 31011 with Zerby abstaining.
Discussion moved to item 10.G on the agenda
F. Incidental Use of Right -of -Way Permit
Applicant: Carol Koehnen
Location: 26020 Valleywood Lane
This item was discussed after item 10.13 on the agenda.
Director Nielsen explained Carol Koelmen owns the properties located at 26020 and 26030 Valleywood
Lane. There is a house on the 26020 property; there is not one on the other property. The two properties
abut an underdeveloped segment of Valleywood Lane. The city street stops at Valleywood Circle. An
existing private driveway serves Ms. Koehnen's two lots and the lot located at 26050 Valleywood Lane.
Ms. Koehnen has been asked to confirm that the 26030 lot, which she is trying to market, is a buildable
lot. The common driveway does not comply with current Fire Code fire access requirements. In order to
build on the vacant lot Ms. Koehnen must widen the existing driveway that lies within the Valleywood
Lane right -of -way to 20 feet and provide a fire department approved turnaround. The proposed work
complies with Fire Code requirements. It requires an incidental use of the right -of -way permit from the
City to use public right -of -way for a private purpose. It's not anticipated that the trees that edge the right-
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
May 24, 2010
Page 16 of 18
of -way will be removed for the widening. To make sure trees are not damaged the applicant will be
required to install tree- protection fencing prior to beginning any work.
Nielsen stated Staff recommends approval of the permit subject to the applicant entering into the
encroachment agreement and recording it against the subject properties.
Bailey moved, Woodruff seconded, approving the Incidental Use of the Right -of -Way Permit for
Carol Koehnen subject to the applicant entering into the encroachment agreement and recording it
against the subject properties and installing tree- protection fencing prior to beginning any
construction. Motion passed 4/0.
Discussion moved to Item IO.0 on the agenda.
G. Personal Action — Accept the Resignation of the Finance Director and Authorize
Recruitment of Finance Manager /Analyst
This item was discussed after Item 10.E on the agenda.
This item was removed from the consent agenda at Councilmember Bailey's request
Councilmember Bailey extended his best wishes to Finance Director Bonnie Burton, whose last day at
City Hall is May 28, 2010. Bailey stated lie wanted to have a brief discussion about a successor. He asked
Administrator Heck to highlight his recommendation.
Administrator Heck stated lie recommends the finance director position be replaced with a finance
manager / finance analyst position. He thought the City will need the skills of someone who can do some
long -range financial forecasting and financial planning. He stated he has no intention of continuing with
the current structure; that will not happen. The City needs someone with experience in detailed analysis.
Councilmember Bailey stated the way Administrator Heck has described the replacement position it
appears as if the position has been down graded. Administrator Heck responded that is correct. Bailey
stated it's his understanding that Heck has indicated that he is going to assume responsibility for some of
the more strategic aspects of the current position. Bailey then stated he wanted to exercise some caution
before going down that path. Having the city administrator position assume the strategic financial
responsibilities may work out well for fleck. It may be better for the City to have a stronger person in the
financial position should Heck leave the City. Bailey expressed he did not think the replacement approach
for Finance Director Burton has been discussed thoroughly enough. Although he doesn't want to delay
replacing Director Burton, he does not want to move forward with the approach recommended by Heck
until Council has discussed the appropriateness of the city administrator position assuming some of the
current finance director position's role.
Administrator Heck explained he intended to be more hands on during the budgeting process with
assistance from the department heads and others.
Councilmember Woodruff stated he agrees with Councilmember Bailey's perspective. He suggested
Councilmember Bailey and Administrator Heck work on creating a job description for the downsized
position.
Councilmember Zerby expressed concern that the city administrator's position will end up being modified
as well. That is a broader discussion.
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May 24, 2010
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Councilmember Bailey stated he would be willing to provide his input to Administrator Heck on the job
description, but he thought it prudent for the entire Council to participate in this type of discussion.
There was consensus to discuss this item and the employee compensation policy during a work session
that will be scheduled for June 7, 2010.
Woodruff moved, Bailey seconded, accepting the resignation of Finance Director Bonnie Burton.
Motion passed 4/0.
Councilmember Zerby stated he accepted the resignation with sadness
Acting Mayor Turgeon stated there was no enthusiasm in any of the ayes accepting the resignation
it. STAFF AND COUNCIL REPORTS
After discussion a decision was made to have Councilmember Woodruff be next to test the electronic use
of the meeting packet.
Administrator Heck stated the City -owned house has been leased since the spring of 2009. The term of
the lease is two years. Things are going well with the renters.
A. Administrator and Staff
1. Financial Report — April 2010
Director Burton stated Council had been provided with a copy of the April 2010 financial report. She
summarized the report. General Fund year -to -date revenues of $148,420 are slightly lagging the same
period last year. Building permit revenues continue to trend upward slightly over last year, but fine
revenue and miscellaneous revenue lag somewhat. The total General Fund expenditures are less than
expected at 27.55 percent of budget when compared to one -third of the year completed. The year -to -date
General Fund expenditures are at $1.332 million compared to $1.374 million at the same time last year.
Professional Services expenditures are slightly higher than expected due to a payment of 50% of the
County Assessor's annual fee ($47,000). Snow and Ice expenditures are at 65% of budget. The Excelsior
Fire District is paid through June as is the South Lake Minnetonka Police Department. The Enterprise
Operating Funds show they are tracking on target. Year -to -date capital improvement activity has been
minimal. The Water Fund has paid some semi - annual debt service payments. The Southshore Community
Center revenues and expenditures are slightly higher than anticipated with expenditures continuing to out-
pace revenues slightly.
Councilmember Bailey stated the General Fund expenditures are approximately $40,000 less than budget.
He asked if that should be booked to the end of the year. Director Burton explained the expenditures
appear to be less across the board. Burton then stated it would be great if this could be maintained.
B. Mayor and City Council
Councilmember Zerby stated he attended a Minnehaha Creed Watershed District (MCWD) meeting on
May 20 MCWD's Rule F has been renamed to the Shoreline and Streambank Stabilization Rule and
Rule D has been renamed to Wetland Protection Rule. He stated he would leave his copy of the revised
Rules at City Hall. A public hearing about the two Rules has been scheduled for July 8' He has asked
Mr. James Wisker to respond directly to the letter jointly submitted by the cities neighboring Lake
CITY OF SH2OREWOOD REGULAR COUNCIL, MEETING MINUTES
May 24, 2010
Page 18 of 1.8
Minnetonka requesting changes to the Rules. He stated some of the language has been softened. For
example, the Wetland Protection Rule is triggered if a house is replaced with a larger house on a
residential property thereby increasing the hardcover. I plans to forward the revised language to Council
once he receives it.
Councilmember Bailey stated the Excelsior Fire District (EFD) Board is progressing well with the 2011
EFD Operating Budget and Capital Improvement Program Budget. He expressed he thought EFD Chief
Gerber is doing another admirable job of presenting information. The last 2011 Operating Budget
discussed reflects a 1.6 percent increase over the adopted 2009 Operating Budget. The 2010 Operating
Budget included a significant mandatory relief contribution which skews things. The Board believes a 1.6
percent increase over a two -year period is very reasonable.
Bailey moved, Zerby seconded, recessing the meeting to an executive session at 9:27 P.M. Motion
passed 410.
12. RECESS TO EXECUTIVE SESSION
A. Update on Ron Johnson Litigation
Acting Mayor Turgeon began the Executive Session at 9:30 P.M.
Acting Mayor Turgeon, Councilmembers Bailey, Woodruff and Zerby, Attorney Tietjen and
Administrator Heck were present. The purpose of the meeting was for confidential attorney - client
discussion regarding the pending litigation regarding Ron Johnson's property. The litigation began in the
1990s.
Woodruff moved, Zerby seconded, Adjourning the City Council Executive Session at 9:38 P.M.
13. RECONVENE REGULAR MEETING
The City Council reconvened the regular meeting at 9:38 P.M.
14. ADJOURN
Woodruff moved, Zerby seconded, Adjourning the City Council Regular Meeting of May 24, 2010,
at 9:38 P.M Motion passed 4/0.
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder
ATTEST:
Christine Lizee, Mayor
Brian Heck, City Administrator /Clerk
MLI114 il�:f
Department Council Meeting Item Number
Finance June 14, 2010 3A
Item Description: erified Claims
From: Michelle Nguyen
Brian Heck
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 50054 through
50150 totaling $434,706.23.
Staff Recommendation
Staff recommends approval of the claims list.
6/10/2010
12:31 PM
A/P
HISTORY CHECK REPORT
VENDOR SET:
01 City of
Shorewood
BANK:
1 BEACON BANK
DATE RANGE:
5/25/2010 THRU
99/99/9999
CHECK
VENDOR I.D,
NAME
STATUS
DATE
00051
EFTPS - FEDERAL W/H
D
5/25/2010
00051
EFTPS - FEDERAL W/H
D
6/08/2010
00092
MN DEPT OF REVENUE
D
S/25/2010
00092
MN DEPT OF REVENUE
D
6/08/2010
0008E
AFSCME COUNCIL 5
R
5/25/2010
00053
ICMA RETIREMENT TRUST- 302131 -4
R
5/25/2010
00052
PIRA
R
5/25/2010
20005
WELLS FARGO HEALTH BENEFIT SVC
R
5/25/2010
00053
1CMA RETIREMENT TRUST - 3021314
R
6/08/2010
16625
MILAN NCPERS GROUP LIFE INS
R
6/08/2010
00052
PERA
R
6/08/2010
20005
WELLS E'ARGO HEALTH BENEFIT SVC
R
6/08/2010
01000
ADAM'S PEST CONTROL, INC
R
6/14/2010
00087
AFSCME CO 5 MEMBERS HEALTH FUN
R
6/14/2010
29306
ALLIED WASTE SERVICES 4894
R
6/14/2010
01790
AMERICAN LEGAL PURL CORP
R
6 /14/2010
16275
AMERICAN MESSAGING
R
6/3.4/2010
03230
FIFES, INC.
R
6/14/2010
29315
BOLTON & MF.NK, INC,
R
6/14/2010
1
CAROL KOEHLER
R
6/14/2010
17300
CENTERPO[N'1 ENERGY
R
6/14/2010
29333
CERTIFIED ADPLIANGE RECYCLING
R
6/14/2010
PAGE: 2
INVOICE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
000000 12,407.84
000000 14,1
000000 2,195.68
000000 2,089.48
050057 267.68
050058 1, 4 33.55
050059 61701.55
050061 1,056.83
050062 1,433.55
050063 32,00
050064 6,537.00
05006E 1,056.83
050067 68.10
050068 357.00
050069 17,833.19
050070 1,127.00
050071 17.99
050072 186.34
050073 5,303.00
050074 360.00
050075 442.62
050076 3,810.00
6/10/2010
12:31 PM
A/P
HISTORY CHECK REPORT
VENDOR SET:
01 City of
Shorewood
BANK:
1 BEACON BANK
DATE RANGE:
5/25/2010 '£HRU
99/99/9999
CHECK
VENDOR I.D.
NAME
STATUS
DAIS
07600
CITY OF EXCELSIOR
R
6/14/2010
29278
CLASSIC CLEANING COMPANY
E
6/14/2010
05305
COMMUNITY REC RESOURCES
R
6/14/2010
03970
CSUS FOUNDATION, £N0.
R
6/14/2010
05875
CUB FOODS
R
6/14/2010
05885
CULLIGAN BOTTLED WATER
R
6/14/201.D
29271
DREW KR'_ESEL
R
6/14/2010
07375
ELECTION SYSTEMS & SOFTWARE, I
R
6/14/20].0
07383
ELECTRICAL INSTALLATION & MAIN
R
6/14/2010
29329
EN PO£NTE TECHNOLOGIES SALES
R
6/14/2010
07480
EXCELSIOR ENGRAVING
R
6/14/2010
07870
FASCEING, PATRICIA
R
6/14 /2010
07975
FINANCE AND COMMERCE
R
6/14/2010
08712
G & K SERVICES
R
6/14/2010
29331
GARDEN PATCH
R
6/14/201.0
09400
GOPHER STATE ONE -CALL, IN
R
6/14/2010
27195
GRAINGER, INC
R
6/14/2010
1
GRIZZLY'S PIZZA
R
6/14/2010
29324
HANSEN THORP MILLINER OLSON, I
R
6/14/201.0
07900
HAWKINS, INC.
R
6/14/2010
27400
141) SUPPLY WATERWORKS, LTD.
R
6/1
29232
HECK, BRIAN
R
6/14 /2010
PAGE: 3
INVOICE :HECK CHECK CHECK
AMOUNT DISCOLDTT NO STATUS AMOUNT
050077 273.9'4
050098 847.47
050079 3,420.00
050080 2,126.8'_
050081 34.89
050082 39.04
050083 1,085.00
050084 20.29
050085 374.95
050086 273.64
050087 10.72
050088 28.50
050089 168.62
050090 1,198.93
050091 51.43
050092 371.65
050093 88.61
050094 113.47
050095 4,814.25
050096 1,559.90
050097 142.82
050098 116.49
6/10/2010 12:31 PM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SETT: 01 City of Shorewood
BANK: ll BEACON BANK
DATE RANGE: 5/25/2010 R14RU 99/99/9999
INVOICE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
050099 64.00
050100 95.00
050101 234.16
050102 25.5
050103 2,008.65
050104 1,700.00
050105 292.83
050106 244.00
050109 50.00
050108 368.55
050109 70.00
050'_10 12,li5.26
050111 52.90
osol.12 49,027.65
050113 339.85
050114 6500.00
0501.15 35.00
050i16 72).91
050117 89.50
050118 50.00
050119 44,677.96
050120 90.17
CHECK
VENDOR I.D.
NAME
STATUS
DATE
1.0506
ASSN ITT INFO TECHNOLOGY DEPT
R
6/
29155
HENNEPIN TECHNICAL COLLEGE
R
6/14/201.0
29330
INNOVATIVE OFFICE SOLUTIONS, L
R
6/14/2010
11090
INSTY- PRINTS
R
6/14/2010
11650
KENNEDY & GRAVEN, CHARTERED
R
6/14/2010
12250
KLM ENGINEERING INC
R
6/14/2010
13070
LANDINI, JAMES
R
6/14/20'_0
13300
LEAGUE OF MINNESOTA CITIES
R
6/14/2010
13320
LEE PEST CONTROL INC
R
6/14/2010
13975
M/A ASSOCIATES INC.
R
6/14/2010
17260
MCFOA
R
6/14/2010
00079
RECTOR
R
6/14/2010
15176
FERRETS
R
6/14/2010
15500
'METRO COUNCIL ENt MT(WASTEWATER
R
6/
1.5885
MIDWEST MAILING SYSTEMS INC
R
6/14/2010
17144
MINNESOTA POLLUTION CONTROL AG
R
6/14/2010
17049
MN DEPT OF HEALTH
R
6/14/2010
14050
MTI DISTRIBUTING COMPANY
R
6/14/2010
19445
NGUYEN, MICHELLE
R
6/14/2010
_
NICOLE NORTH
R
6/14/2010
19967
NORTHWEST ASPHALT, INC.
R
6/14/2010
15900
OFFICE DEPOT
R
6/14/2010
INVOICE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
050099 64.00
050100 95.00
050101 234.16
050102 25.5
050103 2,008.65
050104 1,700.00
050105 292.83
050106 244.00
050109 50.00
050108 368.55
050109 70.00
050'_10 12,li5.26
050111 52.90
osol.12 49,027.65
050113 339.85
050114 6500.00
0501.15 35.00
050i16 72).91
050117 89.50
050118 50.00
050119 44,677.96
050120 90.17
611012010
12:31 PM
A/P HISTORY CHECK REPORT
PAGE-
5
VENDOR SET:
01 City of Shorewood
BANK:
1 BEACON HANK
DATE RANGE:
5/25/2010 THRU 99/99/9999
CHECK INVOICE
CHECK
CHECK CHECK
VENDOR I.D.
NAME
STATUS
DATE AMOUNT
DISCOUNT NO
STATUS AMOUNT
29332
ON SITE SANITATION INC
A
6/1
0501.21
393.46
15000
PAETEC
R
6/14/2010
050123
527.31
1
PAT SKEIE
R
6/14/2010
050124
50.00
20300
PAZANDAK, JOSEPH
R
6/14/2010
050125
203.50
20950
POTTS, KENNETH N.
R
6/14/2010
050126
2,29166
29251
PRINCIPAL FINANCIAL GROUP
R
6/14/2010
050127
765.71
21400
PURCHASE POWER
R
6/14/2010
050128
1,218.90
26
QWEST
R
6/14/2010
050129
841.50
22476
SAFETY SIGNS
R
6/14/2010
050130
219.00
22482
SAM'S CLUB
R
6/14/2010
050131
457.27
22950
SHOREWOOD TRUE VALUE
R
6/14/2010
050132
83.21
23500
SO LK MTKA POLICE DEPT
R
6/14/2C10
050133
98,829.00
23725
SPEEDWAY SUPERAMERICA LLC
R
6/14/2010
050134
1,298.75
29101
SUN NEWSPAPERS
R
6/14/2010
050135
395.04
23738
T- MOBILE
R
6/14/2010
050136
35.28
24900
TONKA UNITED SOCCER ASSN
R
6/14/2010
050137
125.00
25000
TOTAL PRINTING SERVICES
R
6/14/2010
050138
1,478.74
25452
TWIN CITY WATER CLINIC
R
6/14/2010
050139
100.00
25540
UNITED LABORATORIES
R
6/14/2010
050140
233.87
00085
UNUM LIFE INSURANCE CO
R
6/14/2010
050141
1,235.20
70200
VERI`Z,ON WERELESS
R
6/14/2010
050142
325.06
27190
WACONIA FARM SUPPLY
R
6/14/2010
0501.43
17.05
6/10/2010 12:31 PM
A/P
HISTORY CHECK REPORT
PAGE:
VENDOR SET: 01 City of
Shorewood
HANK: 1 BEACON BANK
DATE RANGE: 5/25/2010 THRU
99/99/9999
CHECK
INVOICE
CHECK
CHECK CHECK
VENDOR I.D.
NAME
STATUS
DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
29269
WARNER CONNECT
R
6/14/2010
050144
2,800.00
83900
WASTE MANAGEMENT
-TC WEST
R
6/14/2010
050145
443.07
28125
WILLIAMS 'TOWING
R
6/14/2010
050146
876.13
18500
WM. MUELLER & SONS,
INC_
R
6/1
050149
3,
28451
WSB AND ASSOCIATES
R
6/14/2010
OSOi48
5,589.50
1.9800
XCEL ENERGY
R
6/14/2010
0501.49
9,222.96
* * T 0 T A L S * *
NO
CHECK AMOUNT
DISCOUNTS
TOTAL APPLIED
REGULAR CHECKS:
90
290,019.44
0.00
290, 019.44
HAND CHECKS:
0
0.00
0.00
0.00
DRAFTS:
5
30,822.92
0.00
30,822.72
SET
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
VOID CHECKS:
0 VOID CRBTTS
0.00
VOID CREDITS
0.00
0.00
0.00
0.00
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1
TOTALS:
94
320,842.16
0.00
320,842.16
BANK: 1 TOTALS:
94
320,842.16
0.00
320,842.16
REPORT TOTALS:
98
320,842.:6
0.00
320,8
6
06 -10 -2010 12:22 AM
C O U N
C r L REPORT BY VENDOR -
JUNE 14, 2010
PAGE:
1
VENDOR SOR KRY
_ _ _- _ . _..__.
DATE
DES CRIPTION
FUND
DEPARTMENT
AMOUNT
ADAM'S PEST CONTROL, INC
6114110
2ND QTR SVC
General Fund
Municipal Buildings
68.10
TOTAL:
68.10
AFSCME CO 5 MEMBERS 9EALTR FUND
6/14/10
JUN UNION DENTAL PRAM
General Fund
Unallocated Expenses
359.00
TOTAL:
35).00
AFSCML COUNCIL 5
5/25/'.0
P/R DEDUCTS - UNION DUES
General Fund
NON- DEPARTM'E'NTAL
269.68
TOTAL:
267.68
ALLIED WASTE SERVICES "94
6/14/10
2010 SPRING CLEAN UP SVC
Recycling Utility
NON - DEPARTMENTAL
3,992.99
6/14/10
JUN RECYCLING SVC
Recycling Utility
Recycling
13,840.20
TOTAL:
19,833.19
AMERICAN LEGAL PU °_L CORP
6/14/10
2010 - S S .SUPPLEMENT PAGE
General Fund
General Government
927.00
6/14/10
201.0 - S -5 FOLIO / SUPPLEMEN
General Fund
Genera' Government
200.00
TOTAL:
1,129.00
AMERICAN MESSAGING
6/14/10
JUNE PAGER
General Fund
Public Works
8.99
6/14 /10
JUNE PAGER
Water Utility
Water
4.50
6/14/10
JUNE PAGER
Sanitary Sewer Uti
Sewer
4.50
TOTAL:
19.99
RIFFS, INC.
6/14/10
MAY RENTAL
General Fund
Parks & Recreation
186.34
^ =AL:
186.34
BOLTON & MENK, INC.
6/14/1.0
MAY OVERLAY PROJECT
street Capital 1 I
street Cant Improvemen
5,303.00
TOTAL:
5,303.00
CENTERPOINT ENERGY
6/14/10
GAS SVC 04/20 -05/18
General Fund
Municipal Buildings
77.71
6/14/10
GAS SVC O4/20 -05/18
General Fund
Public Works
107.00
6/14/10
GAS SVC 04/20 -05 /18
General Fund
Parks & Recreation
45.3
.
6/
5735 CURB CLUB RD- 04/20 -OS
Southshore Communi
Senior Community Cente
85.04
6/1.4/10
GAS SVC 04/20 -05/18
Water Utility
Water
30.18
6/14/10
GAS SVC 04/20 -05/18
Water Utility
Water
97. 38
TOTAL:
442.62
CERTIFIED APPLIANCE RECYCLING
6/14/10
2010 SPRING CLEAN UP
Recycling Utility
y r
NON - DEPARTMENTAL
3,810.00
TOTAL:
3,810.00
CITY OF PACEt..SIOR
6/'_4/10
TOM LINGO UTILITY PAYMENT
Sanitary Sewer Uti
NON- DEPARTMENTAL
200.00
6/14/10
TOM LINGO UTILrTY PAYMENT
Recycling Utility
NON DEPARTMENTAL
73.95
TOTAL:
293.95
C:.ASSIC CLEANING COMPANY
6 /14 /1.0
MAY CH SVC
General Fund
Municipal Buildings
0.00
6/14/10
MAY CH SVC
General Fund
Public Works
5s1.01
6/14/10
MAY PW SVC
General Fund
Public Works
316.46
TOTAL:
847.47
COMMUNITY REC RESOURCES
6/14/10
PARK POOR SVC 05/24 -06/11
General Fund
Parks & Recreation
3,150.00
6/14/10
SSCC ASSISTANT- 05/24 -06/1
Southehore Communi
Senior Community Cente
270.00
TOTAL:
3,420.00
TINY FOUNDATION, INC.
6/14/10
TARP SYS -NEW DUMP TRUCK
Equipment Replacem
Equipment Replacement
2,126.81
TOTAL:
2,126.81
CU9 FOODS
6/14/10
SPRING CLEAN UP
Recycling Utility
NON DEPARTMENTAL
34189
06 -10 -2010 12:22 AM C O D N C I L REPORT BY VENDOR - DONE 14, 2010 PAGE: 2
VENDOR .SORT KEY
__ -- DATE
DESCRI
FUND
DEPARTME
AMGi 1NT
TOTAL: -
- -- 34.89
CULLIGAN BOTTLED WATER
6/14/10
DRINKING
WATER SVC.
General
Fund
Municipal. Buildings
39.04
TOTAL:
39.04
DREW KRIEBEL
6/14/10
SSCC MAY
SVC
5'outhshore
Communi
Senior Community Cents
545.00
6/14/10
SSCC SVC
Southshore
Communi
Senior Community Crete
540.00
TOTAL:
1,085.00
EFTPS - FEDERAL W/H
5/25/10
FEDERAL W/H
General
Fund
NON- DEPARTMENTAL
4,618.56
61081'_0
FEDERAL: W/H
General
Fund
NON- DEPARTMENTAL
5,153.40
5/25/10
FICA W/H
General
Fund
NON - DEPARTMENTAL
3,156.43
6/08/10
FICA W/H
General
Fund
NON DEPARTMENTAL
3,645.57
5/25/10
MEDICARE
WILL
General
Fund
NON- DEPARTMENTAL
1 38.21
6/08/10
MEDICARE
W/H
General
Fund
NON- DEPARTMENTAL
852.59
5/25/10
FICA W/H
General
Fund
Council
80.60
5/25/10
MEDICARE
W/H
General
Fund
Council
18.89
5/25/1.0
FICA W/H
Generai.
Fund
Administration
258.22
6/08/10
FICA W/H
General
Fund
Administration
242.55
5/25/10
MEDICARE
W/H
General
Fund
Administration
60.39
6/08/10
MEDICARE
W/H
General
Fiord
Administration
56.92
5/25/10
FICA W /11
General.
Rend
General Government
324.98
6108110
FICA W/H
General
Fund
Generai Government
388.39
5/25/10
MEDICARE
WILL
General
Fund
General. Government
95.96
6/08/10
MEDICARE
W/H
Generai
Fund
General Government
90.83
5/25/10
FICA W/H
General
Fund
Elections
90.94
6/08/10
FICA W/H
General
Fund
Elections
53.74
5/25/10
MEDICARE
W/H
General
Fund
Elections
16.58
6/08/10
MEDICARE
W/H
General
Fund
Elections
12.59
5/25/10
FICA W/H
Genera's
Fund
Finance
317.48
6/08/10
FICA W/H
General
Fund
Finance
995.95
5/25/1.0
MEDICARE
W/H
General
Fund
Finance
74.25
6/08/10
MEDICARE
W/H
General
Fund
Finance
232.88
5/25/10
FICA W/H
General
Fund
Pl.ann,ug
287.60
6/08/10
FICA W/H
General
Fund
Planning
289.70
5/25/10
MEDICARE
W/H
General
Fund
Planning
67.26
6/08/10
MEDICARE
W/H
General
Fund
Plann].n9
6795
5/25/10
FICA W/H
General
Fund
Protective Inspecrions
182.71
6/08/10
FICA W/H
General
E'und
Protective Inspections
172.49
5/25/10
MEDICARE
W/H
General
Fund
Protective Inspections
42.72
6/08/10
MEDICARE
W/H
General
Fund
Protective Inspections
40.34
5/25/10
FICA WIN
General
Fund
City Engineer
186.92
6/08/10
FICA W/H
General.
Fund
City Engineer
186.92
5/25/1.0
MEDICARE
W/H
General
Fund
City Engineer
43.71
6/08/10
MEDICARE
W/H
General
Fund
City Engineer
43.71
5/25/10
FICA W/H
General
Fund
Pubi1C Works
52189
6/08/10
FICA W/H
Genera'_
Fnnd
Pubiie Works
473.42
5/25/10
MEDICARE
W/H
General.
Fund
Public Works
122.05
6/06/10
MEDICARE
W/H
General
Fund
Public Works
1 10.70
5/25/10
FICA W/H
General
Fund
Streets E Roadways
79.60
6/08/10
FICA W/H
General
Fund
Streets E Roadways
139.45
5/25/10
MEDICARE
W/H
General
Fund
Streets & Roadways
18.1.5
6/08/10
MEDICARE
W/H
General
Fund
Streets & Roadways
32.16
5/25/10
FICA W/3
General
Fund
Tree Maintenance
107.69
6/08/10
RICA W/H
General
Fund
Tree Maintenance
133.96
5/25/10
MEDICARE
W/H
General
Fund
Tree Maintenance
25.19
06 -10 -2010 12:22 AM C O U N C I L BBPORT BY VENDOR - JUNE 14, 2010 PAGE: 3
VENDOR SORT KEY DATE DESC i. FUND D EPARTMENT A MOUNT
EXCELSIOR ENGRAVING
6/14/10 NAME PLATE - NICHOLAS SWAGGE General Fund
Council 10.72
TOTAL: 10,72
RANCHING, PATRICIA
6/08/10
MEDICARE
W/H
General Fund
Tree Maintenance
31.33
6/14/10
5/25/10
FICA W/H
General Government
General. Fund
Parks & Recreation
238.95
6/05/10
FICA W/H
28.50
General Fund
Parks & Recreation
232.38
2010 MILL & OVERLAY 05/20
Street Capital Imp
5/25/10
MEDICARE
W/H
General Fund
Parks & Recreation
55.89
TOTAL:
6/08/10
MEDICARE:
W/H
General Fund
Parks & Recreation
54.36
Municipal Buildings
159.38
5/25/10
PICA W/H
6/14/10
Southshore Communi
Senior Community Cents
64.93
972.73
6 /08 /10
FICA W/H
SSCC SVC
Southshore Communi
Senior Community Cents
43.13
5/25/10
MEDICARE
W/H
Southshore Communi
Senior Community Cente
15.19
GARDEN PATCH
6/14/10
6/08/-0
MEDICARE
W/H
Southshoro Communi
Senior Community Cents
10.09
5/25/10
FICA W/H
51.43
Water Utility
Water
198.68
MAY TICKETS
Water Utility
6/08/10
FICA W/H
Water Utility
Water
147.64
5/25/10
MEDICARE
W/H
Water Utility
Water
46.46
6/08/10
MEDICARE
W/H
Water Utility
Water
34.51
5/25/10
FICA W/A
Sanitary Sewer Uti
Sewer
138.96
6/08/10
FICA W/H
Sanitary Sewer Uti
Sewer
i1.6.66
5/25/10
MEDICARE
W/H
Sanitary Sewer Uti
Sewer
32.44
6/08/10
MEDICARE
W/H
Sanitary Sewer Uti
Sewer
27.28
5/25/10
FICA W/R
Re cycling Utility
Recycling
69.17
6/08/10
FICA W/H
Recycling Utility
Recycling
18.56
5/25/10
MEDICARE
SIB
Recycling Utility
Recycling
1 6.18
6/08/10
MEDICARE
W/H
Recycling Utility
Recycling
4.34
5/25/10
FICA W/H
Stormwater Managem
STORMWATER MANAGEMENT
29.53
6/08/10
FICA W/A
Stormwater Managem
STORMWATER MANAGEMENT
12.85
5/25/10
MEDICARE
W/H
Stormwater Managem
STORMWATER MANAGEMENT
6.92
6/08/1.0
MEDICARE
W/H
Stormwater Managem
STORMWATER MANAGEMENT
3.02
TOTAL:
26,557.56
ELECTION SYSTEMS & SOFTWARE, INC.
6/14/10
M100 P0WER CORD
General Fund
Elections
20.29
TOTAL:
20.29
ELECTRICAL INSTALLATION & MAINTENANCE
6/14/10
BECAME AT
VINEHILL
Cenerai Fund
Traffic Control /Str L
394.95
TOTAS,:
37
EN POINTE TECHNOLOGIES SALES
6/14/10
MK9520- 72838-
SCANNER
General Fund
Elections
136.82
6/14/10
MK9520- 72A38-
MS9520 VOYAGE
General Fund
Elections
136.82
TOTAL:
273.64
EXCELSIOR ENGRAVING
6/14/10 NAME PLATE - NICHOLAS SWAGGE General Fund
Council 10.72
TOTAL: 10,72
RANCHING, PATRICIA
6/14/10
SPRING CLEAN UP
General Fund
General Gave rament
6.00
6/14/10
MILEAGE TO MAPLE. GROVE SVR
General Fund
General Government
22.50
TOTAL:
28.50
FINANCE AND COMMERCE
6/14/10
2010 MILL & OVERLAY 05/20
Street Capital Imp
Street Capt Top rovemen
16 8.62
TOTAL:
168.62
G & K SERVICES
6/1
CH SVC
General Fund
Municipal Buildings
159.38
6/14/10
PW SVC
General Rind
Public Works
972.73
6/14/10
SSCC SVC
Southshore Communi
Senior Community Cente
66.82
TOTAL:
1,198.93
GARDEN PATCH
6/14/10
COMMUNITY GARDEN HAYBALES
General Fund
Parke & Recreation
51.43
TOTAL:
51.43
GOPHER STATE ONE -CALL, IN
6/14/10
MAY TICKETS
Water Utility
Water
185.83
06 -10 -2010 12:22 AM
C 0 U N
C I L REPORT BY VENDOR -
JUNE 14, 2010
PAGE:
4
_
V ENDO R � _ -__ --
DATE
D_.
E IPTION
CR
FORD
Dm
EPARTMEN
AMOUNT
.
_ _ ....
6/14/10
MAY TICKETS
.Sanitary Fewer Oil
Sewer.
185.82
TOTAL:
371.65
GRA.INGER, INC
6/14/10
PHI REGULATOR -SE WT PLANT
Water OIili.ty
Water
88.64
TOTAL:
88.64
HANSEN THO£P PELLINEN OLSON, iNC.
6/14/10
MAY -CT'Y 3D 19 SANITARY REP
Sanitary Sewer Uti
Sewer
4,814.25
TOTAL:
4,814.25
DAWKINS, INC.
6/14/10
CHLORINE CYLINDER
Water Utility
Water
70.00
6/i4/10
WATER CHEMICALS
Water Utility
Water
1,489.90
TOTAL:
1,559.90
HD SUPPLY WATERWORKS, LTD.
6/14/10
WATER METER SUPPLIES
Water Utility
Water
142.82
TOTAL:
142.82
BACK, BRIAN
6/14/10
CELL
General Fund
Administration
99.99
6/14/10
MILEAGE
General Fund
Administration
26.50
6/14/10
WELLNESS
General Fund
Administration
40.00
TOTAL:
146.49
HENN CTY INFO TECHNOLOGY DEPT
6/14/10
MAY 800MHZ RADIO
General Fund
Public Works
64.00
TOTAL:
64.OG
HENNEPIN TECHNICAL COLLEGE
6/14/10
BRADLEY MASON COMMERICAL
General. Fund
Public Works
95.00
TOTAL:
95.00'
IC61A RETIREMENT TRUST- 302131 -457
5/25/10
P/R DEDUCTS - DEFERRED CAM
General Fund
NON - DEPARTMENTAL
1,100.00
6/08/10
P/R DEDUCTS -D ^c FERR13D CON
General Fund
NON- DEPARTMENTAL
1,100.00
5/25/10
P/R DEDUCTS - DEFERRED OM
General Fund
NON DEPARTMENTAL
333.55
6/08/10
P/R DEDUCTS- DETERRED COM
General Fund
NON DEPARTMENTAL
333.55
TOTAL:
2,867.10
INNOVATIVE OFFICE SOLUTIONS, LOT
6/14/10
DYMO LABEL & WRITER PRIN " ?R
General Fand
Elections
137.87
6/14/10
LABELS
General Fend
Elec*_i. ens
13.68
6/14/10
WRITER PRINTER
General Fuad
Elections
82.61
TOTA;:
234.16
INSTY- PRINT'S
6/14/10
SPRING CLEAN UP
Recyeling Utility
NON DEPARTMENTAL
25.57
TOTAL:
25.57
KENNEDY & GRAVEN, CHARTERED
6/14/1.0
APR -GEN MATTERS
General Fund
Pro.- °.essional Svcs
1,541.00
6/14/10
APR- RON JOHNSON
General Fund
Proie.ssional Svcs _
469_
TOTAL:
2,008.65
K ENGINEERING INC
6/14/10
CLEAR WIRE ANEMIA INSTALL
General Fund
NON DEPARTMENTAL
1,
TOTAL:
11700.00
LANDINI, JAMES
6/14/10
MAY MILEAGE
General Fund
City Engineer
54.50
6/14/10
MAY UPS
General Fund
City Engineer
46.33
6/14/10
PR LICENSE
General Fund
City Engineer
132.00
6/14/10
MAY WELLNESS
General Fund
City Engineer
40.00
TOTAL:
272.83
LEAGUE OF MINNESOTA CITIES
6/14/10
2010 DIRECTORY OF ME
General Fund
General Government
244 .00_
-__ --
TOTAL:
244.00
06 -10 -2010 12:22 AM
C O U N
C I L REPORT
BY
VENDOR
- JUNE 14,
2010
PAGE: 5
V ENDOR SORT KEY
DATE
DESCRIPTION
M/A ASSOCIATES INC.
FUND
CAN LINER PACKS
DEPARTMENT
Parks & Recreati.on
AMOUNT
LEE PEST CONTROL INC
6/14/10
SSCC SVC 06/02/10
Southshore Communs
Senior Cc unity Cente
50.00
TOTAL:
50.00
M/A ASSOCIATES INC.
6 /le /10
CAN LINER PACKS
General Fund
Parks & Recreati.on
368.55
TOTAL:
368.55
MCFOA
6/14/10
MCFOA -JEAN P. & TWILA G.
General. Fund
General Goverment
90.00
TOTAL:
90.00
MEDICA
6/14/10
JUN PREM MEDICAL
General Fund
Unallocated Expenses
1115.26
TOTAL:
12,
REMARKS
6/14/10
MULCH
General Fund
Public Works
52.90
TOTAL:
52.90
Y4ETR0 COUNCIL ENVMT(WASTEWATER)
6/14/10
JUN WASTEWATER SVC
Sanitary Sewer Oil
Sewer
47, 027 , ._65
TOTAL:
49,021.65
MIDWEST MAILING SYSTEMS INC
6/14/10
JUN NEWSLETTER SVCS
General Fund
General Government
339.85
TOTAL:
339.85
MINNESOTA POLLUTION CONTROL AGENCY
6/14/10
WASTE WATER TRAINING & LIC
Sanitary Sewer Uti
Sewer
650.00
TOTAL:
650.00
MISC. VENDOR CAROL KOEHNEN
6/14/10
VARIANCE REF -26020 VALLEYS
General Fund
NON- DEPARTMENTAL
360.00
GRIZZLY'S PIZZA
6 /14/10
SPRING CLEANUP FOODS
Recycling Utility
NON - DEPARTMENTAL
113.47
NICOLE NORTH
6/14/10
SSCC RENTAL PAYMENT REFUND
Southshore Communi
NON - DEPARTMENTAL
50.00
PAT SINCE
6/14/10
PAT SKEIE:COUNCIL WS VIDEO
General Fund
General Government
50.00
TOTAL:
5)3.49
Md DEPT OF HEALTH
6/14/10
SSCC - STATEWIDE HOSPITALITY
Southshore Communi
Senior Community Cente
35.00
TOTAL:
35.00
MN EVENT OF REVENUE
5/25/10
STATE W/H
General Fund
NON DEPARTMENTAL
2,195.68
6/08/10
STATE W/H
General Fund
NON - DEPARTMENTAL
2, 059.48 _
TOTAL:
4,265.16
MINN NCPERS GROUP LIFE INS
6/08/10
MONTHLY- ELECT LIFE INS
General Fund
NON- DSPARTMF,NTAL
32.00
TOTAL:
32.00
MTI DISTRIBUTING COMPANY
6/14/10
V DRIVE BELT MOWER
General Fund
Public Works
54.29
6/14/10
IRRIGATION PARTS
General Fund
Parks & Recreation
693.64
TOTAL:
927.91
NGUYEN, MICHELLE
6/14/10
MAY MILEAGE
General F,Ld
Finance
89.50
TOTAI-
89.50
NORTHWEST ASPHALT, INC.
6/14/10
P.V.43 HARDING LN /AVE REHA
Street Capital OUR
Street Capt Tmprovemen
49,677.96
TOTAL:
44,677.96
OFFICE DEPOT
6/14/10
GEN SUPPLIES
General Fund
General Government
21._21
6/14/10
SURGE PROTECTOR
General Fund
General Govarnmart
25.01
6/14/10
CORDLESS MOUSE
General Fund
City Engineer
43.95
TOTAL:
90.17
ON SITE SANITATION INC
6/`_ -_4/10
BADGER PARK
General Fund
parks & Recreation
37.75
06 -10 -2010 12:22 AM C O U N C I L REPORT BY VENDOR - JUNE 14, 2010 PAGE: 6
- VEN DOR SORT K EY DATE DESCRIPTION FUND DEPARTMENT AMOUNT
6/14/ " -0
CATHCART PARK
General Fund
Park$ & Recreation
37.75
6/14/10
FIREMAN PARK
General. Fund
Parks & Recreation
70.59
6/
MANOR PARK
General Find
Parks & Recreation
37
-75
6/14/10
SILVERWOOD
PARK
General Fund
Parks & Recreation
31.75
6/14/10
SOUTH S14ORE
SKATE
General Fund
Parks & Recreation
3175
6/14/1.0
CHRISTMAS LK
BOAT ACCESS
General Fund
Park$ & Recreation
114.12
TOTAL:
373.46
PAETEC
6/14/10
02/226 -03/25
SVC
General Fund
Municipal Bui.ldi.ng5
135.86
6/14/10
02/26 -03/25
SVC
General Fund
Put! :a Works
46.90
6/14/10
02/26 -03/25
SVC
General Fund
Parks & Recreation
145.60
6/14/10
02/26 -03/25
SVC
Water Utility
Water
96.70
6/14/10
02/26 -03/25
SVC
Water Utility
Water
100.25
TOTAL:
527.31
PAZANDAK, JOSEPH
6/14/10
MILEAGE 04/26 -05/21
General Fund
Protective Inspections
203.50
TOTAL:
203.50
PERA
5/25/10
P/R DEDUCTS
-PERA
General Fund
NON DE'PAR'TMENTAL
3,093.03
6/08/10
P/R DEDUCTS-PERA
Generdi Fund
NON DEPARTMENTAL
3,017.09
5/25/10
P/R DEDUCTS
PERA
General Fund
Administration
303.13
6/08/10
P/R DEDUCTS
-PERA
General Fund
Administration
285.30
5/25/10
P/R DEDUCTS
-PERA
General. Fund
General Government
367.43
6/08/10
P/R DEDUCTS
PERA
General Fund
General Government
439.29
5/25/10
P/R DEDUCTS
-PERA
General Fund
Elections
80.46
-
6/08/10
P/R DEDUCTS
-PERA
General Fund
Elections
61.12
5/25/10
P/R DEDUCTS
-PERA
General Fund
Finance
358.
6/08/10
P/R DEDUCTS
TIED
General Fund
Finance.
3'17.42
5/25/10
P/R DEDUCTS
-PERA
General Fund
Planning
370.46
6/08/10
P/R DEDUCTS
-PERA
General Fund
Planning
375.17
5/25/10
P/R DEDUCTS
-PERA
General Fund
Protective Inspections
237.89
6/08/10
P/R DEDUCTS
-PERA
General Fund
Protective Inspections
224.00
5/25/10
P/R DEDUCTS
-PERA
General Fund
City Engineer
211.7
6/08/10
P/R DEDUCTS
-PERA
General Fund
City Engineer
211..74
5/25/10
P/R DEDUCTS
PERK
General Fund
Public Works
607.58
6/08/10
P/R DEDUCTS
-PERA
General Fund
Public Works
552.30
5/25/10
P/R DEDUCTS
PERA
General Fund
Streets & Roadways
87.60
6/05/10
P/R DEDUCTS
-PERA
General Fund
Streets & Roadways
1.61..10
5/25/10
P/R DEDUCTS
-PERA
Gotczal Fhnd
Tree Maintenance
122.01
6/08/10
P/R DEDUCTS
-PERA
General. Fund
Tree Maintenance
151.96
5/25/10
P/R DEDUCTS
-PERA
General Fund
Parks & Recreation
289.81
6/08/10
P/R DEDUCTS.
PERA
General Fund
Parks & Recreat.ion
289.18
5/25/10
P/R DEDUCTS -PERA
Scuthshore Communi
Senior Community Cente
73.31
6/08/10
P/R DEDUCTS
-PERA
Southshore Communi
Senior Community Cente
48.70
5/25/10
P/R DEDUCTS -PERA
Water Utility
Water
231,86
6/08/10
P/R DEDUCTS
PERA
Water Utility
Water
171.09
5/25/10
P/R DEDUCTS
PERA
Sanitary Sewer Uti
Sewer
158.81
6/08/10
P/R DEDUCTS
PERA
Sanitary Sewer Uti
Sewer
135.95
5/25/10
P/R DEDUCTS
PERA
Recycling Utility
Recycling
76.10
6/08/10
P/R DEDUCTS
PERA
Recycling, Utility
Recycling
20.95
5/25/10
P/R DEDUCTS
PEAS
Stormwater Managem
.STORMWATER MANAGEMENT
33.55
6/08/10
P/R DEDUCTS
PAPA
Stormwater Managem
STORMWATER MANAGEMENT
14.64
TOTAL:
13,238.55
COPTS, KENNETH N.
6/14/10
MAY PROSECUTIONS
General Fund
Pro Bcssi onal Svcs
2,291.66
TOTAL:
2,291.66
06 -10 -2010
12:22
AM
C O U N
C I L REPORT
BY
VENDOR
- ,JUNE 14,
2010
PAGE: 7
TOTAL:
V ENDOR SORT
KEY
PURCHASE POWER
DATE
DESCRIPTION
General Fund
General Government
FUND
DEPARTMENT
AMOUNT
PRINCIPAL FINANCIAL GROUP
6/14/10
JUN 'REM DENTAL
General Fund
Unallocated Expenses
765.71
TOTAL:
765.71
PURCHASE POWER
6/14/10
POSTAGE REFILL
General Fund
General Government
1,218.90
TOTAL:
1,218.90
QWE.ST
6/14/10
SVC 05/25 -06/24
General Fund
Municipal BuiLdings
111.97
6/14/10
SVC 05/25 -06/25
General Fund
Pubic Works
57.03
6/14/10
JUN SVC
Water Utility
Water
315.23
6/14/10
JUN SVC
Water Utility
Water
236.43
6/14/10
SVC 05/25 -06/25
Water Utility
Water
60.42
6/14/10
SVC 05/25 -06/24
Water Utility
Water
60.42
TOTAL:
841.50
SAFETY SIGNS
6/14/10
TRAFFIC CONTROL SVC
General Fluid
Streets & Roadways
219.00
TOTAL:
219.00
SAM'S CLUB
6/14/1.0
CITY HALL
General Fund
Municipal Buildings
269.66
6/14/10
CITY HALL
General Find
Municipal Buildings
187.61
6/14/10
PUBLIC WORK
GeneraL Fund
Public Works
0.00
TOTAL:
457.27
SHOREWOOD TRUE VALUE
6/14/10
GLOVES
general Fund
Public Works
32.04
6/14/1.0
ZINC LAP LINK
General Find
Parke & Recreation
5.53
6/1.4/10
PARKS
General Fund
Parks & Recreation
42.64
-
TOTAL:
83.2'_
SO LK MTKA POLICE DEPT
6/14/10
.JUN OPERATING BUDGET END
General Fund
Police Protection
78,629.00
TOTAL:
98,829.00
SPEEDWAY SUPERAMERICA LLC
6/14/10
GAS
General Fund
Public Works
1,298.75
TOTAL:
1,298.75
SUN NEWSPAPERS
6/14/10
ORD N0. 467 - 06/03/10
Genera]. Fund
General Government
57.20
6/14/10
ORD NO. 468 - 06/03/10
General Fund
General Government
195.90
6/14/10
MANOR PARK SHELTER 05/27
General Fund
Parks & Recreation
28.60
6/14/10
2010 BITUMINOUS 05/20 * 27
Street Capital
Imp Street Cant improvemen
123.34
TOTAL:
395.04
T- MOBILE
6/14/10
JOE P. CELL 04/21. -05/20
General Fund
Protective Inspections
35.28
TOTAL:
35.25
TONKA UNITED SOCCER ASSN
6/14/10
DAMAGE DEPOSIT RETURN
General Fund
NON DEPARTMENTAL
125.00
TOTAL:
125.00
TOTAL PRINTING SERVICES
6/14/10
COPIER PAPER SUPPLIES
General Fund
General Govennment
171.96
6/14/10
JUN NEWSLETTER SVC
General Fund
General Government
- --
1_,3
TOTAL:
1,478.74
.WIN CITY WATER CLINIC
6/1
AUG BACTERIA ANALYSIS
Water Utility
Water
100.00
TOTAL:
100.00
UNITED LABORATORIES
6/14/10
CHEMICAL PACKS
General Fund
Parks & Recreation
2 33.8 7
TOTAL:
233.87
UNUM LIFE INSURANCE CO
6/14/10
JUN LIFE INS
Gen era3. Fund
Unallocated Expenses
1,235.20
06 -10 -2010 12:22 AM C O D N C I L REPORT BY VHNDOR - JUNE 14, 2010 PACE: a
VENDOR SORT KEY DATF nrarRit"'a "I'll n.oni>.wcmm
TOTAL:
VERIZON WIRELESS
WACONIA FARM SUPPLY
WARNER CONNECT
WASTE MANAGEMENT -'CC WEST
WELLS FARGO HEALTH BENEFIT SVCS
WILLIAMS TOWING
WM. MUELLER & SOME INC
WSB AND ASSOCIATES
XCEL ENERGY
6/14/10
BRAD N. CELL 04/11 -05/10
General. Fund
Planning
111.59
6/14/10
L.S. SVC 04/22 -05/21
Sanitary Sewer
Off
Sewer
213.49
TOTAL:
325.06
6/14/10
C14AIN SAW
General Fund
Tree Maintenance
_ 17.05
TOTAL:
17,05
6/14/10
JUN SERVER MAINT
General Fund
Municipal Building,
2,800.0
TOTAL:
2,800.00
6/14/10
P.W. JUN SVC
General Fund
Public Works
302.20
6/14/10
SSCC -SUN SVC
South,hore Commun-
Senior Community Cents
140.87
TOTAL:
443.07
5/25/10
P/R DEDUCTS -HSA
General Fund
NON -DEPARTMENTAL
960.83
6108110
P/R DEDUCTS - -HSA
Generai Fund
NON- DEPARTMENTAL
960.83
5/25/1.0
P/R DEDUCTS -HSA
General Fund
General Government
96100
6/08/10
P/R DEDUCTS -HSA
General Fund
General Government
96.00
TOTAL:
2,113.66
6/14/10
2000DODGE RAM PCKUP /PL -537
General Fund
Police Protection
422.73
6/14/10
1993FORD CROWN VIC /PL -209C
General Fund
Police Protection
291.70
6/14/10
2000DODGE CARAVAN /PL -VNRO1
General Fund
Police Protection
181.70
TOTAL:
876.13
6/14/10
MAY -RED ROCX & SLA.CKTOF
General Fund
Streets & Roadways
3,978.62
TOTAL:
3,778.62
6/14/10
APR GIS & CAD SUPPORT
General Fund
City Engineer
1,153.00
6/14/10
APR- 'SMITHTOWN LN
Street Capital
Imp
Street Capt Improvemen
43.00
6/14/10
APR- HARDING LN /AVE REHAB
Street Capital
Imp
Street Capt Improvemen
1,417L50
6/14/10
APR- NIELSON
Street Capital
Imp
Street Cap*_ Improvemen
672.00
6/14/10
APR- MEADOWVIEW NEIGHBORHOO
Street Capita,
imp
Street Capt Improvemen
_ 2,304.00
TOTAL:
5,5B9,50
6/14/10
STATEMENT 4239806452
General Fund
Municipal Buildings
409.32
6/14/10
STATEMENT 4239806452
General Fund
Police Protection
3.32
6/14/10
STATEMENT @239806452
General Fund
Public Works
320.22
6/14/10
5700 CTY RD 19
General Fund
Traffic Control/Err If
28.85
6/14/10
5700 CTY RD 19 UNIT LIGHTS
General Fund
'Traffic Control /Str Li
129.72
6/14/10
STATEMENT 4239506452
General Fund
Traffic Control /Str it
22.31
6/14/10
STATEMENT 4239806452
General Fund
Traffic Control /Str Li
2,999.92
6/14/10
STATEMENT 4239806452
General Fond
Parks & Recreation
266.88
6/14/10
SSCC -5735 CITY CLUB RD
Southshore Communi
Senior Community Ceete
671.54
6/14/10
24253 SMITHTOWN RD
Water Utility
Water
790.73
6/14/10
STATEMENT 4239806452
Water Utility
Water
184.57
6/14/10
STATEMENT 4239806452
Water Utility
Water
1,005.52
6/14/10
STATEMENT 4239806452
Water Utility
Water
1,945.93
6/14/10
STATEMENT 4239806452
Sanitary Sewer
Uti
Sewer
444.13
TOTAL:
9,222.96
06 -10 -2010 12:22 AM C O U N C 1 i., REPORT BY VENDOR - JUNE 14, 2010 PAGE: 9
VE NDO R SORT KEY DATE DE SCRIPTION FUND DF_PA RTMENT AMOUNT
—PAYROLL EXPENSES
5/25 /2010 - 99/99/9999 General Fund
Council
1,300.00
General Fund
Administration
8,406.19
General Fund
General Goverment
it, 524.
96
General F,ad
Elections
2,022.64
Genera]. Fund
FinanC2
21,190.92
General Fund
Planning
10,651.61
General Fund
Protective Inspections
6,595.69
General Fund
City Engineer
6,049.60
Genera'_ Fund
Public Works
16,569."14
General Fund
Streets & Roadways
3,552.97
General Fund
-nee Maintenance
3,914.02
General Fund
Parke S Recreation
8,242.67
Southshore Communi
Senior Community Cente
1,742.98
Water Utility
Watez
5,756.32
Sanitary Sewer Uti
Sewer
4,211..07
Reoycling Utility
Recycling
1,0.41.31
Stormwater Managem
STORMWATER MANAGEMENT
688.55
TOTAL:
113,864.09
-------
FUND TOTALS ---------------
101
General Faced
277,135.84
403
Equipment Replacement
2,126.81
404
Street Capital Imnrovemen
54,709.42
490
Southshore Community Cie.
4,452.60
601
Water Utility
13,594.01
611
Sanitary Sewer. Dti.J.i.ty
58,360.81
621
Recycling Uti:Lity
23,537.68
631
Stormwater M! nagementUtil
789.06
GRAND TOTAL: 434,906.23
TOTAL PAGES: 9
06 -10- 2010 12:28 AM C 0 U N C I L REPORT BY DEPARTMENT - JUNE 14, 2010 PAGE: 1
DATE DESCRIPTION
NON DEPARTMENTAL General Fund
EFTPS - FEDERAL W/H
PERA
ICMA RETIREMENT TRUST- 302131 -457
AFSCME COUNCIL 5
Ma DEPT OF REVENUE
MISC. VENDOR CAROL BASSEIN
KLM ENGINEERING INC
MINE NCPERS GROUV LIFE INS
WELLS FARGO HEALTH BENEFIT SVCS
Gounc ll
Administration
CORNS, UNITED SOCCER ASSN
Genera]. Fund EFTPS - FEDERAL W/H
GP. -..e Yal Fund
General Government General Fund
EXCELSIOR ENGRAVING
- PAYROLL EXPENSES
5/25/10
PEDERAL SIX
4,61.8.56
258.22
6/08/10
FEDERAL W/H
5,1.53.40
FICA W/H
5/25/'0
FICA WIN
3,156.43
5/25/10
6/08/10
FICA W/H
3,645.59
5/25/10
MEDICARE W/H
738.21
6/08/10
MEDICARE W/H
852.59
303.13
5/25/10
P/R DEDUCTS -PERA
3,093.03
P/R DEDUCTS -PERA
6/08/10
P/R DEDUCTS -PERA
3,017.09
6/14/10
5/25/10
P/R DEDUCTS- DEFERRED COM
1,100.00
6/08/10
P/R DEDUCTS - DEFERRED CON.
1,100.00
5/25/10
P/R DEDUCTS DEFERRED CON
333.55
40.00
6/08/10
P/R DEDUCTS - DEFERRED COM
333.55
5/25/2010 99/99/9999
5/25/10
P/R DEDUCTS - UNION DUES
267.68
5/25/10
STAGE WIN
2,175.68
EFTPS - FEDERAL W/H
6/08/10
STATE W/H
2,089.48
6/14/10
VARIANCE BAR 26020 VALLEYW
360.00
388.37
6/14/10
CLEAR WIRE EUGENE INSTALL
1,700.00
MEDICARE WIN
6/08/10
MONTHLY- ELECT LIFE INS
32.00
6/08/10
5/25/10
P/R DEDUCTS -HSA
960.83
PERA
6/08/10
P/R DEDUCTS-BSA
960.83
6/14/10
DAMAGE DEPOSITT RETURN
125.00
439,29
TOTAL:
35,813.48
2010 - S -5 SUPPLEMENIP PAGE
5/25/10
FICA W/H
80.60
6/14/10
5/25/10
MEDICARE W/H
18.87
FASCHING, PATRICIA
6/14/10
NAME PLATE - NICHOLAS SWAGGE
10.72
5/25/2010 - 99/99/9999
30
22.50
TOTAL:
1,4].0 -19
PAT SKEIE:COUNCIL WS VIDEO
EFTPS - FEDERAL W/H
5/25/10
FICA W/H
258.22
6/08/10
FICA W/H
242.55
5/25/10
MEDICARE W/H
00.39
6/08/10
MEDICARE W/H
56.72
PERA
5/25/10
BIG DEDUCTS PURA
303.13
6/08/10
P/R DEDUCTS -PERA
285.30
HECK, BR AN
6/14/10
CELL
79.99
6/14/10
MILEAGE
26.50
6/14/10
WELLNESS
40.00
- PAYROLL EXPENSES
5/25/2010 99/99/9999
8,406.19
TOTAL:
9,758.99
EFTPS - FEDERAL W/H
5/25/10
FICA W/H
324.78
6/08/10
FICA W/H
388.37
5/25/10
MEDICARE WIN
75.96
6/08/10
MEDICARE W/H
90.83
PERA
5/25/10
P/R DEDUCTS -PERA
369.43
6108110
P/R DEDUCTS -PERA
439,29
AMERICAN LEGAL IN3L CORP
6/14/10
2010 - S -5 SUPPLEMENIP PAGE
927.00
6/14/10
2010 -. S -5 FOLIO /SUPPLEMEN
200.00
FASCHING, PATRICIA
6 /14 /10
SPRING CLEAN UP
6.00
6/14/10
MILEAGE TO MAPLE GROVE SVR
22.50
MISC. VENDOR PAT SKEIE
6/1.4/10
PAT SKEIE:COUNCIL WS VIDEO
50.00
LEAGUE OF MINNESOTA CITIES
6/14/10
2010 DIRECTORY OF MN
244.00
MIDWEST MAILING SYSTEMS INC
6/14/10
JUN NEWSLETTER SVCS
339.85
OFFICE. DEPOT
6/14/10
GEN SUPPLIES
21.21
6/14/10
SURGE PROTECTOR
25.01
06 -10 -2010 12:28 AM
C O U N C I L REPORT BY DEPARTMENT -
�'FJNE 14, 2010
PAGE:
2
DEPARTMENT
___ FUND VENDOR N AME
DATE.
DE SCRIPT ION
P.MOUNT
MC'FOA
6/14/10
MCFOA -SEAN P. & TWILA G.
70.00
WELLS FANCO HEALTH BENEFIT SVCS
5/25/10
P/R DEDUCTS -HSA
96.00
6/08/10
ICA DEDUCTS BSA
96.00
PURCHASE POWER
6/14/10
POSTAOF. REFILL
1,218.90
TOTAL, PRINTING SERVICES
6/14/10
COPIER PAPER SUPPLIES
191.96
6/14/10
JUN NEWSLETTER SVC
1,306.79
SUN NEWSPAPERS
6/14/10
ORD NO. 467 - 06/03/10
57.20
6/14/10
ORD NO. 468 - 06/03/10
185
-9D
* *PAYROLL EXPENSES
5/25/2010 - 99/99/9999
11,524.76
TOTAL:
18,249.93
E].e cLions
General Fund EPTPS - FEDERAL W/H
5/25/10
FICA W/H
70.94
6 /DS /10
FICA W/H
53.74
5/25/10
MEDICARE W/H
16.58
6/08/10
MEDICARE W /19
1255)
PERA
5 /25/10
P/R DEDUCTS -PERA
80.46
6/08/10
P/R DEDUCTS -PERA
61.12
ELECTION SYSTEMS & SOFTWARE, INC.
6/14/:0
M100 POWER CORD
20.29
,?P POINTE TECHNOLOGIES SALES
6/14/10
MK9520- 72A38- ACADEME
136.82
6/14/10
MK9520- 92A38- MS9520 VOYAGE
136.82
INNOVATIVE OFFICE SOLUTIONS, LLC
6/14/10
DEMO LABEL & WRITER PRINTE
1.3287
6/14/10
LABELS
13.68
6/14/10
WRITER PRINTER
52.61,
'PAYROLL EXPENSES
5/25/2010 - 99/99/9999
2,022.64
TOTAL.
2,846.14
Finance
General Fund EFSFS - FEDERAL W/H
5/25/10
FICA W/H
6/08/10
FICA W/H
995.75
5/25/10
MEDICARE W/H
74.25
6/08/10
MEDICARE W/H
232.88
PERA
5/25/10
P/R DEDUCTS -PBRA
358.
28
6/08/10
P/R DEDUCTS -PNRA
3'>').42
NGUYEN, MICHELLE
6/14/10
MAY MILEAGE
89.50
* *PAYROLL EXPENSES
5/25/2010 - 99/99/9999 _
_ 21,1.9 0 .92
TOTAL:
23,636.98
PrnfessiOnal S,s
General Fund KENNEDY & GRAVEN, CHARTERED
6/14/10
APR -GEN MATTERS
1,541.00
6/14/10
APR - RON SOHNSON
467.65
?QT•TS, KENNETH N.
6/14/10
MAY PROSECUTIONS
- - --
2_,2
TOTAL:
4,300.1].
Planning
Can eral 8'nnd EFTPS - FEDERAL W/H
5/25/10
FICA W/H
287.60
6/08/10
FICA W/H
289.70
5/25/10
MEDICARE W/H
67.26
6/08/10
MEDICARE W/H
67.75
SERA
5/25/10
P/R DEDUCTS -PERA
3)0.46
6/08/10
P/R DEDUCTS -PERA
375.17
VERI %ON WIRELESS
6/14/10
BRAD N. CELL 04/1].- 05/].0
111..57
** PAYROLL EXPENSES
5/25/2010 - 99/99/9999
- -._.
1 0,651._64
TOTAL:
12,221.15
Municipal Buildings
General Fund ADAM'S PEST CONTROL, INC
6/14/10
2ND QTR SVC
68.10
CULLIGAN ROOTLET WATER
6/14/10
DRINKING WATER SVC
39.04
G & K SERVICES
6/14/10
CH SVC
15938
PARTED
6/14/10
02/26 -03/25 SVC
1.35.86
CENTERPOINY ENERGY
6/14/10
GAS SVC 04/20 -05/18
77.71
06 -10 -2010 1.2:28 AM C O U N C I L REPORT BY DEPARTMENT - JUNE 14, 2010 PAGE: 3
DCPART FU V ENDOR NAME DATE DESCRIP AMOUNT
XCET, ENERGY
6 /14/10
STATEMENT #23980652
409.32
SAM'6 CLUE
6/14/10
CITY HALL
269.66
6114110
CITY HALL
187.61
ONSET
6/14/10
SVC 05/25 -06/24
111.97
WARNER CONNECT
6/14/3.0
JUN SERVER MAINT
2,800.00
CLASSIC CLEANING COMPANY
6/14/10
MAY CH SVC
0.00
TOTAL:
4,258
-65
Police Protection general Fund
XCEL ENERGY
6/14/10
STATEMENT $239806452
3.32
SO LK MTKA POLICE DEPT
6/14/10
JUN OPERATING BUDGET AXE
78,829.00
W ti.ILiAMS TOWING
6/1.4/10
2000DODGE RAM PCKUP /PL -537
422.73
6/14/10
1993FORD CROWN VIC /PL -209C
291.70
6/14/10
2000DODGE CARAVAN /PL -VNRO1
181.70
TOTAL:
79,708.45
Protective. Inspections General Fund
EFTPS - FEDERAL W/H
5/25/10
FICA W/H
182.91
6 /08 /10
FICA W/H
172.49
5/25/10
MEDICARE; W/H
42.92
6/08/10
MEDICARE W /F-
40.34
PERA
5 /25/10
P/R DEDUCTS -PERA
237.89
6/08/10
P/R DEDUCTS -PERA
224.00
PAZANDAK, JOSEPH
6/14/1.0
MILEAGE 04/26 -05/21
203.50
T- MOBILE
6/14/10
JOE P. CELL 04/2'_ -05/20
35.28
—PAYROLL EXPENSES
5/25/2010 - 99/99/9999
6,598
TOTAL:
9,137.62
City Engineer General Fund
EFTPS - FEDERAL W/H
5/25/10
FICA W/H
186.92
6/08/IO
FICA W/H
186.92
5/25/10
MEDICARE W/H
43.91
6/08/10
MEDICARE W/H
43.71
PERA
5/25/10
P/R DEDUCTS -PERA
211.74
6 /08/10
P/R DEDUCTS -PERA
211.74
LANDINT_, ,TAMES
6/14/10
MAY MCLEAGE
54.50
6/1
MAY INS
46.33
6/1.4/10
PE LICENSE
132.00
6/14/10
MAY WELLNESS
40.00
OFFICE DEPOT
6 /14/10
CORDLESS MOUSE
4 3.95
W28 AND ASSOCIATES
6/14/10
APR CIS & CAN SUPPORT
1,153.00
—PAYROLL EXPENSES
5/25/2010 - 99/99/9999
6,,0
TOTAL:
8,40
Public Works General E.Pd
EFTPS - FEDERAL W/H
5/25/10
FICA W/H
521.89
6/08/10
FICA W/H
473 -42
5/25/10
MEDICARE W/H
122.05
6/08/10
MEDICARE W/H
110.70
DEEP
5/25/10
P/R DEDUCTS -PERA
607.58
6/08/10
P/R DEDUCTS -PERA
552.30
G & K SERVICES
6/14/10
PW SVC
992.73
HENN CTY INFO TECHNOLOGY DEPT
6/14/10
MAY BOOMHZ RADIO
64.00
NTT DISTRIBUTING COMPANY
6/14/10
V DRIVE BELT MOWER
54.27
PAETEC
6/14/10
02/26 -03/25 SVC
46.90
MRNARDS
6/14/10
MITCH
52.90
AMERICAN MESSAGING
6/14/10
JUNE PAGER
8.99
CENTERPOINT ENERGY
6/14/10
GAS SVC 04/20 -05 /18
109.00
XCEL ENERGY
6/14/10
STATEMENT 4235806452
320.22
SAM'S CLUB
6/14/10
PUBLIC WORK
O.DO
06 -10 -2010 12:28 AM C 0 U N C I L REPORT BY DEPARTMENT - JUNE 14, 2010 . PAGE: 4
DEPARTMENT FUND VENDOR VAMP; D ATE pES CR P'i [ON AM OUNT
Streets & Roadways Genera'_ Fund
Traffio Contiol /Str Li General Fund
Tree Maintenance General Fnad
Parks & Recreation General Fund
SHOREWOOD TRUE. VALUE
6/1
GLOVER
32.04
SPEEDWAY SUPERAMERICA LLC
6/14/10
GAS
1,298.75
QWEST
6/i4/10
SVC 05/2506/25
57.03
HENNEPIN TECHNICAL COLLEGE
6/14/10
BRADLEY MASON COMMERICAL
95.00
CLASSIC CLEANING COMPANY
6/14/10
MAY CE SVC
531.01
6/1
MAY PW SVC
316.46
WAST8 MANAGEMENT -TC WEST
6/14/10
P.W. ."ON SVC
302.20
* *PAYROLL EXPENSES
5/25 /2010 - 99/99/9999
16,56 9.74_
TOTAL:
23,217.16
EFTPS - FEDERAL WIN
5/25/10
FICA W/H
77.60
6/08/10
FICA W/H
137.-.5
5/25/10
MEDICARE W/H
i8.15
6/08/10
MEDICARE W/H
32.16
PERA
5 /25/10
P/R DEDUCTS PARA
87.60
6/08/10
P/R DEDUCTS -PERA
161.i0
SM. MUELLER & SONS, INC.
6/i4/10
MAY -RED ROCK & BLACKTOP
3,778.62
SAFETY SIGNS
6/14/10
TRAFFIC CONTROL SVC
219.00
* *PAYROL.L, EXPENSES
5/25/2010 - 99/99/9999
3,552.97
TOTAL:
8,064.65
ELECTRICAL INSTALLATION & MAINTENANCE
6/14/10
RELAMP AT VINEHILL
374.95
XCEL ENERGY
6 /14/10
5700 CTY ND 19
28.85
6/14/10
5700 CTY RD 19 UNIT LIGHTS
129.72
6/14/10
STATEMENT 4239806452
22.31
6/14/10
STATEMENT 4239806452
2,999.92
TOTAL:
3,555.75
EFTPS - FEDERAL W /11
5/25/10
FICA W/H
107.69
6/08/10
FICA W/H
133.96
5/25/10
MEDICARE W/H
25.19
6/08/10
MEDICARE W/H
31.33
PERA
5/25/10
P/R DEDUCTS -PERA
122.01
6/08/10
P/R DEDJCTS -PERA
151.96
WACONIA FARM SUPPLY
6/14/10
CHAIN SAW
17.05
* *PAYROLL EXPENSES
5/25/2010 - 99/99/9999
3,914.02
TOTAL:
4,503.21
EFTPS - FEDERAL W/H
5 /25/1.0
FICA WIN
238.95
6/08/10
FICA W/H
232.38
5/25/10
MEDICARE W/H
55.99
6/08/10
MEDICARE W/H
54.36
'ERA
5/25/10
P/R DEDUCTS -PERA
287.81
6 /08 /i0
P/R DEDUCTS -PERA
289.18
RIFFS, INC.
6/1.4/10
MAY RENTAL
186.34
COMMUNITY DEC RESOURCES
6/14/10
PARK COOR SVC 05/24 -06/11
3,150.00
M/A ASSOCIATES INC.
6 /14/10
CAN LINER PACKS
368.55
MT! DISTRIBUTING COMPANY
6/14/iO
IRRIGAT'ON PARTS
673.64
PAETEC
6/14/10
02/26 -03/25 SVC
145_60
CENTERPOINT ENERGY
6/14/10
GAS SVC 04/20 -05/18
45.31
XCRL ENERGY
6/14/10
STATEMENT 4239806452
266.88
SHOREWOOD TRUE VAL
6 /14/10
ZINC LAP LINK
8.53
6/14/1.0
PARKS
42.64
UNITED LABORATORIES
6/14/10
CHEMICAL PACKS
233.87
SUN NEWSPAPERS
6/14/10
MANOR PARK SHELTER 05/27
28.60
GARDEN PATCH
6/14/10
COMMUNITY GARDEN HAYBAI.AN
51.43
06 -10 -2010 12:28 AM C 0 U N C I L REPORT BY DEPARTMENT - JUNE 14, 2010 PAGE: 5
D EPARTM ENT FUND VEND NAME DATE DESCRIPT AMOUNT
ON SITE SANITATION INC
Unal i.ocated Expenee5 General Fund
PAYROLL EXPENSES
MEDICA
UNUM LIFE INSURANCE CO
AFSCML' CO 5 MEMBERS HEALTH FUND
PRINCIPAL FINANCIAL GROUP
Equipment Replacement Equipment Replacem CSUS ?OUNDATION, INC.
Street Capt improvemen Street Capital Imp FINANCE AND COMMERCE
NORTHWEST ASPHALT, INC.
W28 AND .ASSOCIATES
SUN NEWSPAPERS
BOLTON & MEAD, INC.
NON- DEPARTMENTAL Soathshore Communi .MISC. VENDOR NICOLE NORTH
6/14/10
BADGER PARK
37.75
64.93
6/14/10
CATHCART PARK
39.75
FICA NIS
6/14/10
FREEMAN PARK
70.59
5/25/10
6/14/1.0
MANOR PARK
37.75
6/14/10
SILVERWOOD PARK
37.75
6/14/10
SOUTH SHORE SKATE
39.75
73.31
6/14/1.0
CHRISTMAS LK BOAT ACCESS
114.12
P/R DEDUCTS -PERA
48.70
5/25/2010 - 99/99/9999
8,2 42.67
6/14/10
SSCC ASSISTANT- 05/24 -06/1
TOTAL:
14,976.09
G & K SERVICES
6/14/10
JUN PREM MEDICAL,
12,115.26
6/14/10
JUN LLFE INS
1,235.20
50.00
6/14/10
JON UNION DENTAL PEER
357.00
SSCC - STATEWIDE HOSPITALITY
6/14/10
LED POEM DENTAL
765.
7i.
5735 C'rRY CLUB RD- 04/20 -05
TOTAL:
14,473.17
XCF.L ENERGY
6/14/10
TARP SYS -NEW DUMP TRUCK
2,126.81
DREW KRIESEL
TOTAL:
2,126.81.
5
6/14/10
2010 MILL & OVERLAY 05/20
168.62
SSCC SVC
6/14/10
P.V.43 HARDING LN /AVE REHA
44,677.96
6/I4/10
6/14/10
APR- SMITHTOWN LN
43.00
* *PAYROLL EXPENSES
6/14/10
APR - WARDING LN /AVE REHAB
1,417.50
6/14/10
APR- NIELSON
692.00
4,402.60
6/14/10
APR- MEADOWVIEA N ^c IGHBORH00
2,304.00
FICA W/H
6/14/10
2010 BITUMINOUS 05/20 ' 27
123.34
6/08/1.0
6/14/10
MAY- OVERLAY PROJECT
5,303.00
5/25/10
TOTAL:
54,709.42
6/14/10 SSCC RENTAL PAYMENT REFUND 50.00
TOTAL: 50.00
Senior Community Cente Southehore Communi EFTPS - FEDERAL W/H
5/25/10
FICA W/H
64.93
6/08/10
FICA NIS
43.13
5/25/10
MEDICARE W/H
15.19
6/08/10
MEDICARE WIH
10.09
PERA
5/25/1.0
P/R DEDUCTS -PERA
73.31
6/08/10
P/R DEDUCTS -PERA
48.70
COMMUNITY RAC RESOURCES
6/14/10
SSCC ASSISTANT- 05/24 -06/1
270.00
G & K SERVICES
6/14/10
SSCC SVC
66.82
LEE PEST CONTROL INC
6/14/1.0
SSCC SVC 06/02/10
50.00
MN DEPT OF HEALTH
6/14/10
SSCC - STATEWIDE HOSPITALITY
35.00
CENTERPOINT ENERGY
6/14/10
5735 C'rRY CLUB RD- 04/20 -05
85.04
XCF.L ENERGY
6/14/10
SHOP 5735 CTRY CLUE RD
671.54
DREW KRIESEL
6/14/10
SSCC MAY SVC
5
6/14/10
SSCC SVC
540.00
WASTE MANAGEMENT -TC WEST
6/I4/10
SSCC -JUN SVC
140.87
* *PAYROLL EXPENSES
5/25/2010 99/99/9999
1,742.98
TOTAL:
4,402.60
Water Water Utility EFTPS - FEDERAL W/H
5/25/10
FICA W/H
198.68
6/08/1.0
PICA W/H
147.64
5/25/10
MEDICARE W/H
46.46
6/08/10
MEDICARE W/H
34.51
PERA
5/25/10
PIC DEDUCTS -PERA
231.86
6 /08 /10
P/R DEDUCTS -PERA
171.09
06 -10 -2010 12:28 AM C O U N C I L REPORT BY DEPARTMENT - JUNE 14, 2010 PAGE: 6
DEPART FUN V NDOR NA DATE DESCRIPTION AMOUNT
HAWRINS, INC.
6/14/10
CHLORINE CYLINDER
90.00
6/114/10
WATER CHEMICALS
1,4P,9.90
GOPHER STATE ONE CALL, IN
6/14/10
MAY TICKETS
;p5,g3
PAETEC
6/14/10
02/26 -03/25 SVC
98.90
6/14/10
02/2603/25 SVC
100.25
AM,RL.CAN MESSAGING
6/14/20
JUNE PAGER
4.50
CENTERPOINT ENERGY
6/14/10
GAS SVC 04/20 -05/18
30.18
6/14/10
GAS SVC 04/20 -05/18
99.38
XCEL ENERGY
6/1.
24253 SMITHTOWN RD
990.]3
6/14/10
STATEMENT 4239806452
184.59
6/14/10
STATEMENT 4239806452
1,005.52
6/14/10
STATEMENT 4239806
1,945.93
TWIN CITY WATER CLINIC
6/14/10
AUG BACTERIA ANALYSIS
100.00
QUEST
6/14/10
JUN SVC
3
6/14/10
JUN SVC
236.43
6/14/10
SVC 05/25 -06/25
60.42
6/14/10
SVC 05/25 -06/24
60.42
GRAINGER, INC
6/14/10
AIR REGULATOR -Si: WT PLANT
88.64
HD SUPPLY WATERWORKS, LTD.
6/14/10
WATER METER SUPPLIES
142.82
- PAYROLL EXPENSES
5/25/2010 - 99/99/9999
5,75 6.32
TOTAL:
13,594.01
NON DEPARTMENTAL Sanitary Sewer Oil
CITY OF EXCELSIOR
6/14/10
TOM LINGO UTILITY PAYMENT
20C.00
TOTAL:
200.00
Sewer Sanitary Sewer Uti
EFTPS - FEDERAL W/H
5/25/10
FICA W/H
138.96
6/08/10
FICA W/H
116.66
5/25/IO
MEDICARE W/H
32.44
6/08/1.0
MEDICARE W/H
27.28
PERA
5/25/10
P/R DEDUCTS -PERA
158.81
6/08/10
P/R DEDUCTS -PERA
135.95
GOPHER STATE ONE -CALL, IN
6/14/10
NAY TICKETS
185.82
METRO COUNCIL ENVMT(WASTEWATER)
6/14/10
JUN WASTEWATER SVC
47,027.65
AMERICAN MESSAGING
6/14/10
JUNE PAGER
4.50
MINNESOTA POLLUTION CONTROL AGENCY
6/14/10
WASTE WATER TRAINING & LIC
650.00
XCEL, ENERGY
6/14/10
STATEMENT 4239806452
444.13
HANSEN THORP PELLINEN OLSON, INC.
6/14/10
MAY -CTY RD 1.9 SANITARY REP
4,81.4.25
VERIZON WIRELESS
6/14/10
L.S. SVC 04/22 -05/21
213.49
' *PAYROLL EXPENSES
5/25 /2010 - 99/99/9999
4,211.07
TOTAL:
58,160.81
NON DEPARTMENTAL Recycling Utility
CUB FOODS
6/14/10
SPRING CLEAN UP
34.89
CITY OF EXCELSIOR
6/14/10
TOM LINGO UTILITY PAYMENT
73.95
MISC. VENDOR GRIZZLY'S PIZZA
6/14/10
SPRING CLEANUP FOODS
11.3.47
INSTY- PRINTS
6/14/10
SPRING CLEAN UP
25.57
ALLIED 'WASTE SERVICES 4894
6/1
2010 SPRING CLEAN UP SVC
3,992.99
CERTIFIED APPLIANCE RECYCLING.
6/14/10
2010 SPRING CLEAN UP
3,810.00
TOTAL:
8,050.87
Recycling Recycling Utility
EPICS - FEDERAL WIN
5/25/10
PICA W/H
69.17
6108110
FICA WIN
18.56
5/25/10
MEDICARE I/H
16.18
6/08/10
MEDICARE W/H
4.34
PEEA
5/25/10
P/R DEDUCTS -PERA
76.10
6/08/10
P/R DEDUCTS PERA
20.95
ALLIED WASY'E SERVICES 9894
6/14/10
JUN RECYCLING SVC
T3.840.20
06 -10 -2010
12:28
AM
i01
DEPARTMENT
297,135.84
403
FOND
C o U N C 1 L REPORT BY DEPARTMENT - JUNE 14, 2010
— PAYROTA, EXPENSES
STORMWATER MANAGEMENT Stormwater Manaoem EFTPS - FEDERAL W/H
TERA
*PAYROLL EXPENSES
--------------
_ FUND TOTALS -
- --
i01
General Fund
297,135.84
403
Equipment Replacement
2,126.81
404
Street Capital Imp rovemen
54,909.42
490
Southshore Community Ctr.
4,452.60
601
Water Utility
13,594.01
611
Sanitary Sewer Utility
58,360.01
621
Recycling Utility
23,539.68
631
Stormwater Managementlltil
989.06
GRAND TOTAL: 434,706.23
PACE: 7
UA-E
DESCRiP`l WE
AMOU
5/25/2010 -
99/99/9999
1,441..31
TOTAL:
15,486.81
5/25/10
P'SCA W/H
2953
6/08/1.0
FICA W/H
12.85
5/25/10
MEDICARE W/H
6.92
6/08/10
MEDICARE, W/V
3.02
5/25/10
P/R DEDUCTS -PERA
33.55
6/08/10
P/R DEDUCTS-PERA
14.64
5/25/2010 -
99/99/9999
688.55
TOTAL:
989.06
TOTAL PAGES: 7
Department Date Council Meeting Item Number
Administration 6/7/10 6/14/10 #36
From: lean Panchyshyn, Deputy Clerk
CC: Brian Heck, City Administrator /Clerk
Item Description: Resolution Appointing Election Judges for the 2010 Elections and
Establishing an Absentee Ballot Board
Background / Previous Action:
Several individuals have expressed their desire to serve as an Election Judge for the 2010 Elections.
Occasionally, Elections Judges are not able to work due to unforeseen circumstances. When this occurs,
replacement judges are sought out and asked to fill in. Typically, there are approximately 7 -10 Election
judges working in the polling place, with the exception of Precinct 1 located at 4445 Enchanted Point,
which has four Election Judges. Some of the judges work all day and many work half days.
The attached resolution approves the list of Election Judges who are available to officiate at the Primary
Election on August 10, 2010 and /or the General Election on November 2, 2010, and provides the Deputy
City Clerk the authority to assign other individuals to serve as an Election Judge, if needed.
This year, each municipality is required to establish an Absentee Ballot Board for both the Primary and
General Elections for the purpose of processing the absentee ballots pursuant to Minnesota State
Statute 2036.121 and 2038.13. Absentee ballots for all precincts will be processed at City Hall with the
help of at least two elections judges of different political parties. It is anticipated that a minimum of
four elections judges will be selected to serve as the Absentee Ballot Board. Hennepin County also
processes absentee ballots (military and overseas) for all cities in the County; therefore, county -
appointed absentee ballot board members must be appointed by Council to serve as members of the
city's Absentee Ballot Board. The attached resolution makes these appointments.
Council Action
Motion to Adopt a Resolution appointing the 2010 Primary and General Election Judges and Establishing
an Absentee Ballot Board.
Council Action:
CITY OF SHOREWOOD
RESOLUTION NO. 10-
A RESOLUTION APPOINTING
2010 PRIMARY AND GENERAL ELECTION JUDGES AND
ESTABLISHING AN ABSENTEE BALLOT BOARD
WHEREAS, the Deputy City Clerk has submitted for approval a list of individuals who have
agreed to serve as Election Judges at the Primary Election on August 10, 2010, and the General
Election on November 2, 2010; and
WHEREAS, the Deputy City Clerk has the authority to add additional Election Judges, if
needed, to conduct the 2010 Primary and General Elections; and
WHEREAS, Shorewood City Hall serves as an Absentee Ballot Center for the residents of
Shorewood; and
WHEREAS, pursuant to State Statute Section 203B.121 and 203B.13, as amended, an
Absentee Ballot Board must be established by the City Council to facilitate the absentee process for
the upcoming elections; and
WHEREAS, the City Council also appoints other individuals and all members appointed to
the Hennepin County Absentee Ballot Board as authorized under Minn. Stat. 204B.21, subd. 2 under
the direction of the Election Manager to serve as members of the Shorewood Absentee Ballot Board;
NOW, THEREFORE BE IT RESOLVED the Shorewood City Council hereby approves
the following list of election judges to officiate at the 2010 Primary and General Elections:
Sandra Ahlstrom
Michael Herzig
Chuck Niles
Lisa Africk
Dawn June
Jerry Noack
Betty J. Andersen
Joe Kapol ka
Miechelle Norman
Dianne Aslesen
William Keeler
Kerry Noyes
Michael Barga
Diana Kelly
Eleanor Ogin
Lois Berg
James Kendrick
Bill O'Neill
Karen Boynton
Carla LaBore
Luanne O'Neill
Tena Brandhorst
Karen Lane
Terry Paetzel
Marlys Bucher
Audrey Larson
Carol Paulsen
Mary Ann Chinander
Shirley Leebens
Norma Peterson
Kenneth Cline
Doug Legault
Chris Polson
Kevin Conley
Gordon Levack
Jack Raby
Janet C radit
Martha A. Lewis
Jean Raby
David Cross
Sandra Louis
James Savoie
Susannah Dodson
Elaine Love
Mary Savoie
Mary Donahue
Rod Macpherson
Lynda Simcox
Mary Downing
Jill Majestic
Virgil Smeltzer
William Erickson
Roxanne Martin
Jane Stein
Rebecca Fish
Melanie McCoy
Kyle Thompson
Kathy Fradette
Pam McDavitt
Millie Trebnick
Bob Gagne
Michael McDonald
Sherry White
Marilyn Gagne
Pamela McDonald
Beverly Wiese
Gene German
Meredith Moore
Betty Winton
Patricia Hauser
Cory Nelson
Resolution No. 10-
Page 2
BE IT FURTHER RESOLVED the Shorewood City Council hereby directs the Deputy
City Clerk to appoint at least two election judges of different political parties to serve as the
Absentee Ballot Board as required in State Statute Section 203B121 and 203B.13, as amended.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
14"' day of June, 2010.
ATTEST:
Christine Lizee, Mayor
Brian Heck, City Administrator /Clerk
Department Date Council Meeting Item Number
Administration 6/7/10 6/14/10 #3C
From: Brian Heck, City Administrator /Clerk
r �'
Item Description: Agreement with Minnetonka Community Education for Lifeguard Services
for Crescent Beach
Background / Previous Action:
The City jointly operates Crescent Beach with the City of Tonka Bay. Expenses for lifeguard services are
shared by the cities. Minnetonka Community Education (MCE) has provided these services in the past,
and has submitted a proposal for the summer of 2010.
At its last meeting, the Tonka Bay City Council approved the agreement for 2010 Lifeguard Services with
Minnetonka Community Education.
The proposed agreement for the City of Shorewood is attached. The beach will be staffed from June 12 —
August 15, seven days per week. One lifeguard will be on duty from 12:00 noon to 6:00 p.m. The City of
Shorewood's fee for services for 2010 will be $3,872. This is the same amount paid in 2009. Sufficient
funding is included in the 2010 Park Operating budget to cover this expense.
Council Action:
Staff recommends that the City Council approve and authorize the City Administrator to execute the
Agreement for Lifeguard Services for 2010 with Minnetonka Community Education.
Council Action:
Proposed Agreement:
Lifeguard Services for the City of Shorewood
Summer 2010
Submitted by:
MINNETONKA Minnetonka School District (Contractor)
PUBLIC SCHOOLS 5621 County Road 101, Minnetonka MN 55345
May 22 " 2010
1. Contractor's Service
A. Lifeguard Services.
The Contractor agrees to provide the city with qualified American Red Cross Certified
personnel to Lifeguard the following beaches from June 12 through August 15, 2010_on
a seven day per week schedule:
• Crescent Beach — one guard from 12- 6 pm
B. The Contractor agrees to provide:
• An appropriate number of lifeguards on duty at all times, according to any
applicable industry standards or regulations, weather permitting;
• Ongoing in- service trainings during the summer season for all lifeguards;
• Supervision of lifeguard personnel;
• Safety equipment (back board & First Aid kits) for the lifeguards
2. City Obligations.
A. Beach. The City agrees to provide a safe, clean and well- maintained beach and
beach area as stated in this agreement. This includes defined swimming boundaries;
sand and water free of debris and safety hazards; clean and sanitary restrooms; and a
lifeguard station. The City agrees to provide a working telephone, rescue tubes,
megaphone and lifeguard chairs as well as a safety boat with oars.
B. Payment. The City agrees to pay the Contractor a total of $3,872 divided into two
equal payments of $1936 due July 13, 2010, and August 13, 2010, in return for services
as stated in this agreement.
3. Reports.
The Contractor will provide the city with all necessary information relating to the Lifeguard
Services in order for the City to properly maintain the beach. On an as need basis the Aquatics
Program Manager will report to the city representative in regards to incidents and /or accidents.
At the end of the season (October 20 10) the Contractor will provide the city with a full report of
beach activity during the season.
4. Insurance.
The City is responsible for obtaining property and liability coverage for the beach. The
Contractor will maintain professional liability and comprehensive general liability coverage for
all employees in an amount consistent with Chapter 466 of the Contractor.
5. Indemnification.
The Contractor agrees to indemnify and hold harmless the City, its employees and officers from
any and all liability, loss, cost, damages, and expenses including but not limited to property
damage and personal injury, including death, which arise in connection with any acts or
omissions of Contractor's employees. The City agrees to indemnify and hold harmless the
Contractor and its employees, officers, and agents from any and all liability, loss, cost, damages
and expenses including but not limited to property damage and personal injury, including death,
which arise in connection with the City's performance of this contract or in connection with any
acts or omissions of city employees.
6. Liability.
Employees of the Contractor and all other persons engaged by the Contractor in the
performance of any work or services required, volunteered, or provided for herein to be
preformed by Contractor shall not be considered employees of the City and any and all claims
that may or might arise under the Worker's Compensation Act of the State of Minnesota on
behalf of said employees while so engaged in any of the work or services provided to be
rendered herein, shall in no way be the obligation or responsibility of the City, and other
persons engaged by the City in the performance of any work or services required or provided
for herein to be performed by the City shall not be considered employees of the Contractor, and
any and all claims that may or might arise under the Worker's Compensation Act of the State of
Minnesota on behalf of said employees while so engaged and any and all claims by any third
parties as a consequence of an act or omission on the part of said employees so engaged in any
of the work or services provided to be rendered herein shall in no way be the obligation or
responsibility of the Contractor.
7. Terms of Agreement.
Notwithstanding the date of the signature of the parties to this Agreement, upon acceptance by
all parties, this agreement shall be deemed to be effective upon signature by all parties and shall
remain in effect until October 2010 unless earlier terminated by either party, with or without
cause, upon 45 days written notice or as otherwise provided in this Agreement.
8. Default.
If the Contractor or City fails to perform any of the provisions of the Agreement or so fails to
administer the work as to endanger the performance of this Agreement, this shall constitute
default. Unless the party in default is excused by the other party, the non - defaulting party may
upon written notice immediately cancel this Agreement in its entirety.
9. Subcontractors.
The Contractor shall not enter into any subcontract for performance of any services
contemplated under this Agreement nor sign any interest in this Agreement without the prior
written approval of the City and subject to such conditions and provisions as the City may deem
necessary. The Contractor shall be responsible for the performance of all subcontractors.
10. Authorized Representatives.
The Parties to this Agreement shall appoint an authorized representative for the purpose of
administration of this Agreement. The authorized representative of the city is:
City Administrator
5755 Country Club Road
Shorewood, MN 55331
(952) 474 -3236
The Authorized representative of the Contractor is as follows:
Dennis Peterson, Superintendent
Minnetonka School District
5621 County Road 101, Minnetonka, MN 55345
(952) 401 -5000
IL Amendments.
Any amendments to this Agreement will be in writing and will be executed by the same parties
who executed the original Agreement, or their successors in office.
12. Entire Agreement.
It is understood and agreed that the entire Agreement of the parties is contained herein and that
this Agreement supersedes all oral Agreements and negotiations between the parties relating to
the subject matter hereof as well as any previous Agreement presently in effect between the
parties relating to the subject matter hereof.
In Witness Whereof, the parties have caused this Agreement to be duly executed intending to
be bound thereby.
City of Shorewood
Name &
Minnetonka Community Education
Date:
Dennis Peterson, Superintendent
Department: Engineering Council Meeting: 14 June 2010 Item Number: 3D
From: James Landini
Item Description: A Resolution Accepting Low Bid and Awarding Mill & Overlay Contract
to the Successful Low Bidder
Background / Previous Action
Exhibit A is the Bid Tabulation for the 2010 Bituminous Mill, Overlays and Appurtenant Work for
Yellowstone Trail and Eureka Road Project which were opened and tabulated on June 9, 2010.
In 2010 we are proposing to Mill & Overlay the following streets:
Yellowstone Trail and Eureka Road.
The low bidder is Midwest Asphalt Corporation in the amount of $214,427.00. Based on the
other bids received, it appears that the costs for this project are reasonable.
This project will be funded by the Streets & Roadways Operating Budget which has $171,600.00
budgeted for the mill and overlay portion of street maintenance in 2010. The project lengths
are longer this year, creating an over budget situation and can be shortened to fit within the
budget amount.
Options
1. Approve the resolution directing staff to enter into a contract with Midwest Asphalt, Inc. For
the construction project.
2. Direct staff to utilize a different contractor and approve an amended resolution.
3. Do nothing. Leaves the streets in poor condition.
Staff Recommendation
Staff recommends the contract for the 2010 Mill and Overlay be awarded to Midwest Asphalt
for the proposed street distances. A resolution is attached for your consideration.
Council Action:
CITY OF SHOREWOOD
RESOLUTION NO. 10 -
A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
THE 2010 BITUMINOUS MILL, OVERLAYS AND APPURTENANT WORK
FOR YELLOWSTONE TRAIL AND EUREKA ROAD.
CITY PROJECT NO. 10-06
WHEREAS, pursuant to an advertisement for bids for local improvements
designated as the 2010 Bituminous Mill, Overlays and Appurtenant Work for
Yellowstone Trail and Eureka Road, City Project No. 10 -06, bids were received, opened
on June 9, 2010 and tabulated according to law, and such tabulation is attached hereto
and made a part hereof as Exhibit A; and
WHEREAS, the City Council has determined that Midwest Asphalt Corp. is the
lowest bidder in compliance with the specifications.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Administrator /Clerk are hereby authorized and
directed to enter into a contract Midwest Asphalt Corp. in the name of the City of
Shorewood, Project No. 10 -06, according to the plans and specifications therefore
approved by the City Council on file in the office of the City Administrator /Clerk.
2. That the City Administrator /Clerk is hereby authorized and directed to
return forthwith to all bidders the deposits made with their bids, except for the deposits of
the successful bidder and the next two lowest bidders, which shall be retained until a
contract has been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th day of June, 2010.
Christine Lizee, Mayor
ATTEST:
Brian Fleck, City Administrator /Clerk
City ofShorewood
Bid Tabulation
201O Mill and Overlay
Shorewood City Project Nn.1U-DG
Bids Opened: 10:00 A.M.
Engineer:
City of Shorewood
Bid and 1,
1
Midwest Asphalt
X
N/A
$ 214,427,00
| hereby certify that this tabulation isu correct and
true representation of the bids received un this date
for this Improvement Project
^
- James Landini,
City Engineer
Date
Deputy ClerklExecutive Secretary
Date Exhibit A
Department: Engineering Council Meeting: 14 June 2010 Item Number: 3E
From: James Landini
Item Description: A Resolution Accepting Low Quote and Awarding Sanitary Sewer
Repair Contract to the Successful Low Quoter
Background / Previous Action
Exhibit A is the Quote Tabulation for the 2010 Sanitary Sewer Repair and Appurtenant Work
Project which were opened and tabulated on June 9, 2010.
In 2010 we are proposing to repair a broken section of Sanitary Sewer located under County
Road 19.
The low Quoter is Kusske Construction in the amount of $18,338.00. Based on the other quotes
received, it appears that the costs for this project are reasonable.
This project will be funded by the Sanitary Sewer Enterprise Fund which does not have a budget
for repairing broken pipes.
Options
1. Approve the resolution directing staff to enter into a contract with Kusske Construction, Inc. For
the construction project.
2. Direct staff to utilize a different contractor and approve an amended resolution.
3. Do nothing.
Staff Recommendation
Staff recommends the contract for the 2010 Sanitary Sewer repair project be awarded to
Kusske Construction Co. A resolution is attached for your consideration.
Council Action:
CITY OF SHOREWOOD
RESOLUTION NO. 10 -
A RESOLUTION ACCEPTING QUOTE AND AWARDING CONTRACT FOR
THE 2010 SANITARY SEWER REPAIR.
CITY PROJECT NO. 10 -09
WHEREAS, pursuant to a request for quotes for local improvements designated
as the 2010 Sanitary Sewer Repair, City Project No. 10 -09, quotes were received, opened
on June 9, 2010 and tabulated according to law, and such tabulation is attached hereto
and made a part hereof as Exhibit A; and
WHEREAS, the City Council has determined that Kusske Construction Co. is the
lowest quoter in compliance with the specifications.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Administrator /Clerk are hereby authorized and
directed to enter into a contract Kusske Construction Co. in the name of the City of
Shorewood, Project No. 10 -09, according to the plans and specifications therefore
approved by the City Council on file in the office of the City Administrator /Clerk.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th day of June, 2010.
Christine Lizde, Mayor
ATTEST:
Brian Heck, City Administrator /Clerk
City ufShorewood
Quote Tabulation
2O18 Sanitary Repair County Rd19
Shorewood City Project N*.10~US
Quotes Opened: 10:00 A.M. Engineer:
City of Shorewood
I
Parrott
22,127.50
5
Enright
14
±
| hereby certify that this tabulation iaa correct and
true representation of the bids received on this date
for this Improvement Project
James Landini,
City Engineer
�~Y -- (/)
Date
Deputy C/erA/EVeuotiveSecretary
Date Exhibit
i
Department Engineering Council Meeting 06/14/10 Item Number: 3F
From: Julie Moore — Communications Coordinator
James Landini, P.E.
Item Description: Water Brochure design
Background / Previous Action
As previously instructed by the city council, we have researched the cost of an outside firm producing an
informational brochure for our municipal water system that can be given to residents at public
information meetings, prior to work being done, or on a request basis. We talked with three firms and
have chosen to work with W Creative of Minnetonka. Not only were they cost competitive, they are in
the area making the working relationship simple.
The project costs, including design, copywriting, production, website and email copy, and all
development would come to $4,550 not including printing. We would pay 50% upfront as a deposit
before work would begin, and the remainder would be paid upon completion. Approval of this project
by the city council would include the authorization of a check payable to W Creative in the amount of
$2,275.
The process would begin with interviews of staff and council members to determine the information to
include in the brochure. Upon approval of this project, interviews would be scheduled immediately,
according to council member's schedules. W Creative is available on June 28` for the work session to
discuss the brochure project with Council.
An invoice is attached for your information.
Options
1. Authorize staff to work with W Creative on the municipal water brochure.
2. Do nothing.
Staff Recommendation
Staff recommends working with W Creative on the creation of a water brochure and
authorize a check for the deposit.
Council Action:
W Creative
5740 Lake Rose Drive
Minnetonka, MN 55345
612- 723 -1473
James Landini
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Invoice
Date L Invoice No. P.O. Number I _Terms_ _Project
06/04/10 205 _ 060410 Net 15
Item -
Description
Quantity
Rate
Am ount
Creative Director
i
copywriting, —__
Item: Brochure Design, co wntin and
0.5
0.5
3,5 0
3,500.00
0 1
1,75 0.00
production - interviews
Creative Director
Item. Website email copy
0.5
300.00
150.00
Expense Reimbursement
Item: Expenses - stock imagery, delivery, etc.
0.5
750.00
375.00
i
j
Printing costs will be included on later invoice
I
i
I
i
Thank You! Total $2,275.00.
Department Council Meeting Item Number
Administration June 14, 2010 3-G
From: Brian Heck, City Administrator
Item — Excelsior Chamber 4 Of July Celebration
Description /Background /Previous Action
The City Council authorized the distribution of $2,200 to the Chamber of Commerce Fourth of July
Celebration. During the presentation, Linda requested the City provide the same level of contribution
provided last year. Last year Council increased the contribution to $2,500. The authorization for 2010
was $2,200.
Staff is suggesting the Council authorize an additional $300.00 be added to the contribution to make it
equal to last year's contribution.
Council Action:
Department
Date
Council Meeting
Item Number
Administration
6/8/10 6/14/10
From: Brian Heck, City Administrator /Clerk
Item Description: Video Taping Service Agreemenifor Council Work Sessions
#3H
Background / Previous Action:
At its January 28, 2008, regular meeting, the Shorewood City Council approved the cablecasting of City
Council Work Sessions. The City is responsible for making arrangements to have someone be the
camera operator for the Work Session meetings, as the LMCC is not obligated to provide this service.
The LMCC currently provides a camera operator for the Regular City Council meetings.
The LMCC pays their operator $75 for videotaping the Regular City Council meetings. For the past two
years, the city has been paying the camera operator $50 per work session. To be more in line with the
LMCC rate, staff is recommending a slight increase to $60 for the camera operator for video taping
Council work sessions.
The attached is the updated Video Taping Service Agreement with an LMCC Certified Camera Operator.
This agreement is not specific to one individual, but will be used for each LMCC Certified camera
operator that may provide this service.
Council Action
Staff recommends approving the Video Taping Service Agreement, effective June 14, 2010, at a rate of
$60 per Work Session evening. Sufficient funds are available in the General Government budget.
Council Action:
VIDEO TAPING SERVICE AGREEMENT FOR
COUNCIL WORK SESSIONS
THIS AGREEMENT is made between Lake Minnetonka Communications Commission
(LMCC) CERTIFIED CAMERA OPERATOR (Camera Operator) and the City of Shorewood,
5755 Country Club Road, Shorewood, Minnesota (Shorewood).
Shorewood wishes to contract with the Camera Operator to provide video taping services
for all Shorewood City Council Work Session meetings.
IT IS THEREFORE AGREED AS FOLLOWS:
Video Taping Service Staff members from Shorewood City Hall will contact
LMCC and /or Camera Operator to notify of the day and time of the City Council
Work Session to be video taped. This is an agreement for services and does not
constitute an employment relationship.
Equipment and Supplies The Equipment needed for video taping is provided at
Shorewood City Hall in the City Council Chambers. Media will be provided by
the LMCC. The Camera Operator may be responsible for picking up the media
from the LMCC.
Charges. $60 per City Council Work Session meeting night.
4. Billing Camera Operator shall invoice Shorewood, listing each Council Work
Session meeting date. Upon receipt of invoice, Shorewood agrees to submit each
invoice with the next bill list or other applicable expense authorization fist to be
considered by the City Council or the authorizing official of the Council.
5. Cancellation This Agreement may be canceled at any time by either party,
subject to a thirty (30) day written notice.
6. Term. This Agreement shall become effective on first date of service provided,
and shall continue in force until canceled.
Camera Operator
Shorewood City Administrator /Clerk
Department Date Council Meeting Item Number
Administration 6/9/10 6/14/10 #31
From: Brian Heck, City Administrator /Clerk
Item Description: Planning and Park Commission City Code Amendment
Background / Previous Action:
At its Work Session on June 7, 2010, Council requested staff amend the City Code for both the Planning
Commission (Chapter 201) and Park Commission (Chapter 202) to include a statement that the city's
Personnel Policy Manual does not apply to commission members, except in those areas where indicated
in the Manual. City Attorney Tietjen recommended the following be added to the Code to address this
item:
"Except where indicated, the Shorewood Personnel Policy Manual shall not apply to commission
members."
The attached Ordinance Amending the Shorewood City Code Chapter 201.03 (Planning Commission) and
Chapter 202.02 (Park Commission) reflects this change.
Council Action
Staff recommends approving the Ordinance Amending the Shorewood City Code Chapter 201.03
(Planning Commission) and Chapter 202.02 (Park Commission).
Council Action:
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE AMENDING THE SHOREWOOD CITY CODE
CHAPTER 201.03 (PLANNING COMMISSION) AND
CHAPTER 202.02 (PARK COMMISSION)
Section 1. Chapter 201.03 of the Shorewood City Code is hereby amended to add:
Subd. 5. City Policies. Except where indicated, the Shorewood Personnel Policy Manual shall
not apply to commission members.
Section 2. Chapter 202.02 of the Shorewood City Code is hereby amended to add:
Subd. 4. City Policies. Except where indicated, the Shorewood Personnel Policy Manual shall
not apply to commission members.
Section 3. This Ordinance shall be in full force and effect upon publishing in the Official
Newspaper of the City of Shorewood.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th
day of June 2010.
ATTEST
Christine Lizee, Mayor
Brian Heck, City Administrator /Clerk
MUNTURNWITI
Department Council Meeting Item Number
Administration June 14, 2010 #3J
From: Brian Heck, City Administrator
Item —Fire and Police Refund
Description /Background /Previous Action
The police and fire districts pay the annual cost for insurance on the public safety facilities. This
insurance is in the name of the Shorewood EDA and processed through the Cities broker. All insurance is
through the league of Minnesota Cities Insurance Trust.
One of the many benefits of being part of the insurance trust is the distribution of "dividends' at the
end of the year should the trust board authorize such a distribution based on the trusts financial
standing. Over the past five years, the city received dividends from the trust for premium paid for city
owned and operated facilities and for the public safety facility.
The amount received for the public safety facility for this period (2004— 2009) was $1,588 and these
dollars should have been remitted to the police and fire district as they paid the premium. The
reimbursement would be split 50% to each agency.
Options
1. Authorize reimbursement of dividend for premiums paid by police and fire.
2. Deny reimbursement
Recommendation
Staff recommends issuing reimbursement to each agency in the amount of $794 to be included in the
next payment request for each department with a notation pertaining to the dividend amount.
Council Action:
Department: Planning Council Meeting: 6 -14 -10 Item Number: 3K
From: Brad Nielsen, Planning Director
Item Description: lohander - Incidental Use of the Right -of -Way Permit
Background / Previous Action
At its last meeting, the City Council approved an incidental use of the right -of -way permit for
Carol Koehnen to expand the private road on the Valleywood Lane public right -of -way (see Item
10F of the 24 May Council packet). The description of her request is reprinted below (exhibits
not included). Since then, Ms. Koehnen has sold the properties to Mike Johander. So as to
expedite the recording of the encroachment agreement, we have redrafted it in Mr. Johander's
name. A copy of the agreement is attached.
"Carol Koehnen owns the properties at 26020 and 26030 Valleywood Lane (see location
map — Exhibit A, attached). 26020 has a home on it, 26030 does not. In marketing the
vacant lot, she has been asked to confirm that it is a buildable lot. The two properties
abut an undeveloped segment of Valleywood Lane. The city street stops at Valleywood
Circle and an existing private driveway serves Ms. Koehnen's lots and the lot at 26050
Valleywood Lane. As it sits today, the common driveway that serves the two existing
homes does not comply with current Fire Code requirements relative to fire access. In
order to build on the vacant lot, Ms. Koehnen must widen the existing driveway that lies
within the Valleywood Lane right -of -way (see Exhibit B). The proposed work complies
with Fire Code requirements but requires an encroachment permit from the City to use
a public right -of -way for a private purpose. Section 901.01 Subd. 2 provides for such
cases, requiring that the applicant enter into an encroachment agreement with the City.
Staff has prepared a draft agreement for your review and consideration (see Exhibit C,
attached)."
Options
Approve the encroachment permit; deny the permit; or modify the permit.
Staff Recommendation
This request still provides an opportunity to improve safety by upgrading fire access to the properties in
question. Staff again recommends approving the permit, subject to the applicant entering into the
encroachment agreement and recording it against the subject properties.
Council Action:
ENCROACHMENT AGREEMENT
This Agreement, is entered into this day of June, 2010, by and between Michael
Johander, and the City of Shorewood, a Minnesota municipal corporation.
RECITALS
WHEREAS, the City of Shorewood (the "City ") is a Minnesota municipal corporation
operating as a statutory city under the laws of the State of Minnesota; and
WHEREAS, Michael Johander (the "Property Owner ") owns certain real estate located
at 26020 Valleywood Lane and 26030 Valleywood Lane within the City and described in the
attached Exhibit A (the "Properties "); and
WHEREAS, the Properties abut and share a common property line with Valleywood
Lane, a platted but undeveloped portion of street within the City (the "Right-of-Way"); and
WHEREAS, the Property Owner proposes to expand an existing private driveway within
the Right-of-Way along the common property line of the Property and the Right-of-Way (the
"Improvement "); and
WHEREAS, the Property Owner and City have agreed to the installation of the
Improvement in the location depicted on the plans on file with the City dated 30 March 2010.
NOW, THEREFORE, BE IT RESOLVED, the City consents to allow the contractors
and agents of the Property Owner or her successors and assigns to enter upon the Right -of -Way
to construct the Improvement in the location and as depicted in the plans on file with the City to
be approved by the City Engineer and further the Property Owner agrees to provide that financial
surety as required by the City Engineer; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Property Owner and
her successors and assigns do hereby indemnify and waive the City, by and through its City
Council, officials and employees, from any and all claims arising from the use of the
Right -of -Way and construction of the Improvement, together with those claims of the users of
the Right -of -Way through the customary and incidental use of the Right -of -Way.
NOW, THEREFORE, BE IT FURTHER RESOLVED, in the event the city at any
time requires the use or alteration of the Improvement within the Right -of -Way, the Property
Owner and her successors and assigns agree to make no claim for damages to the City.
PROPERTY OWNER
By:
Michael R. Johander
CITY OF SHORE' WOOD
By:
C
Christine Lizee
Its: Mayor
Brian Heck
Its: City Administrator /Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me on June, 2010, by Christine
Lizee and Brian Heck, the Mayor and City Administrator /Clerk, respectively, of the City of
Shorewood, a Minnesota municipal corporation, on behalf of the corporation.
Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF H'ENNEPIN )
The foregoing instrument was acknowledged before me on _ June 2010, by Michael
R. Johander, Property owner.
Notary Public
2
THIS INSTRUMENT WAS DRAFTED BY:
Larkin Hoffman Daly & Lindgren Ltd.
1500 Wells Fargo Plaza
7900 Xerxes Avenue South
Minneapolis, Minnesota 5 543 1 -1 194
(952) 835 -3800 (TJK)
EDITED BY:
Shorewood Planning Department
EXFIIBIT A
TO
ENCROACHMENT AGREEMENT
BY AND BETWEEN
MICHAEL JOHANDER AND
THE CITY OF SHOREWOOD
That part of Lot 80, Auditor's Subdivision Number 133, Hennepin County, Minnesota,
described as follows: Commencing at a point in the East line of said Lot 80 distant
410.25 feet South of the Northeast corner of said Lot 80; thence West parallel with
the North line of said Lot 80 a distance of 230 feet; thence North parallel with the
East line of said Lot a distance of 200 feet; thence West parallel with the North
line of said lot a distance of 28 feet; thence South parallel with the East line of
said lot a distance of 150 feet; thence West parallel with the North line of said
lot a distance of 20 feet; thence South parallel with the East line of said lot to the
intersection with the South line of said Lot 80; thence East along said South line
of said Lot 80 to the East line thereof; thence North along said East line to the
point of beginning.' Except that part thereof lying Northerly of a line drawn from a
point on the East line thereof distant 130 feet North of the Southeast corner to a
point on the West line of said tract distant 186 feet North of the Southwest corner
of said tract. Subject to road easement over the East 25 feet thereof.
4
XXOEHH ! M ', 1
Department: Planning Council Meeting: 6/14/10 Item Number: R
From: Brad Nielsen, Planning Director
Item Description: South Tonka Little League — CUP for Batting Cages
Background / Previous Action
At its 24 May meeting, the Council directed staff to prepare a resolution approving a
conditional use permit allowing South Tonka Little League to replace the existing batting cage
on the north side of Field 3 in Freeman Park with three new ones. The draft resolution
includes a requirement that the League enter into a donor agreement relative to the facilities
being installed in the public park. A copy of the agreement is also attached for your review.
Adopt the resolution, modify the resolution.
Staff Recommendation
Staff recommends adoption of the resolution.
Council Action:
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO SOUTH TONKA
LITTLE LEAGUE FOR THE CONSTRUCTION OF BATTING CAGES
IN FREEMAN PARK
WHEREAS, South Tonka Little League (Applicant) proposes to construct new batting
cages on the north side of Field No. 3 in Freeman Park, which batting cages will be donated to
the City of Shorewood; and
WHEREAS, the Shorewood Zoning Code allows public recreational facilities by
conditional use permit (C.U.P.) subject to certain conditions; and
WHEREAS, the request was reviewed by the City Plainer and his recommendations
were duly set forth in a memorandum to the Planning Commission, Mayor and City Council,
dated 13 May 2010, which memorandum is on file at City Hall; and
WHEREAS, the request was considered by the Shorewood Park Commission at its
regular meeting held on 13 April 2010, the minutes of which meeting are on file at City Hall; and
WHEREAS, after required notice, a Public Hearing was held and the Applicant's
application reviewed by the Shorewood Planning Commission at its regular meeting on
18 May 2010, the minutes of which meeting are on file at City Hall; and
WHEREAS, the Applicant's request was considered by the City Council at its regular
meeting on 24 May 2010, at which time the Planner's memorandum the minutes of the Park
Commission, and the minutes of the Planning Commission were reviewed and comments were
heard by the Council from the City staff.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The Applicant proposes to replace an existing batting cage on the north side of
Field 3 in Freeman Park with three new batting cages.
2. The new batting cages comply with the setback and zoning requirements of the
Shorewood Zoning Code.
CONCLUSION
The conditional use permit for the construction of three batting cages on the north side of Field 3
in Freeman Park is hereby granted, subject to the following conditions:
The batting cages must comply with the Shorewood Zoning Code and the State
Building Code.
2. The Applicant shall enter into the Acceptance and Indemnification Agreement, a
copy of which is attached hereto as Exhibit A and made a part hereof.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 24th day of May, 2010.
CHRISTINE LIZEE, MAYOR
ATTEST:
BRIAN HECK, CITY ADMINISTRATOR/CLERK
-2-
ACCEPTANCE AND INDEMNIFICATION AGREEMENT
This Acceptance and Indemnification Agreement (the "Agreement") is made as of
25 May , 2010, by the CITY OF SHOREWOOD, a municipal corporation
organized under the Laws of the State of Minnesota (the "City "), in favor of South
Tonka Little League , a nonprofit corporation organized under the
laws of the State of Minnesota ('Donor ").
Statement of Facts
A. Donor desires to donate to the City the following park improvements which
have been constructed at /installed at /provided in connection with
Freeman Park in the City: Batting cages located
on the north side of Field 3
the "Donation ").
(hereinafter,
B. The City at its regular council meeting on 14 June 2010 ,
adopted a resolution (the "Resolution ") accepting the Donation (a copy of
such resolution is attached hereto as Exhibit A).
C. As evidence of the City's acceptance of the Donation and intent to
indemnify Donor, the City desires to enter into this Agreement.
NOW, THEREFORE, solely in consideration of the Donation, the City and Donor
declare, covenant and agree as follows:
1.) Acceptance ance The Donation was formally accepted by the City pursuant to
the Resolution.
2.) Donor's Representation Immediately preceding the City's adoption of the
Resolution, Donor owned the items included in the Donation free and clear
of all encumbrances, claims and liens.
3.) Indemnity The City shall forever indemnify, defend and hold Donor
harmless from any loss or damage arising out of or incurred by Donor as a
result of the use or operation of the Donation (excluding any such loss,
damage, expense or cost arising out of a misrepresentation by Donor of the
representation provided in Paragraph 2 above).
4.) The Donor shall provide up to a 50% built -in maintenance endouanent to
offset expenses or costs arising out of or incurred as a result of maintenance,
use and ownership of the Donation at a higher than base Level of service and
general maintenance.
Exhibit A
- For Example, General Maintenance level for fields include, but
is not limited to, mowing the grass, dragging the fields daily, lining
fields, aerating and fertilizing fields annually.
5.) Miscellaneous This Agreement is made and delivered in, executed with
respect to, and shall in all respects be construed pursuant to and governed by
the laws of the State of Minnesota. This Agreement shall bind City and its
successors and assigns and shall inure to the benefit of Donor and its
successors and assigns.
IN WITNESS OF THE FOREGOING, the City has caused this Agreement to be
executed as of the above date.
CITY:
CITY OF SHOREWOOD
Christine Lizee
Its: Mayor
By:
Brian Heck
Its:City Administrator /Clerk
DONOR:
SOUTH TONKA LITTLE LEAGUE
By:
John Bonnette
ItsTresident
6/23/09
d ata/parks/resol ution/donoragrmnt
#6A
LMCD Report for Three Months Ended 6/4/10
Dick Woodruff
LMCD Board Member and AIS Task Force Co -Chair
Summary:
- Activities focused on spring start-up operations, accelerated by early
ice -out
- Audit of 2009 financial results: clean audit
Budgeting:
- 2011 budget at 2010 level, maintaining 2010 activity levels for key
programs
- 2011 Budget gaps covered, in part, by reserve draw - down's (within
Auditor's recommendations)
- Cities' budget comment meeting on 6/4: attended only by Deephaven
Administrator. No changes to preliminary budget requested
- Shorewood's 2011 contribution to increase $216
- Board to consider budget approval at 6/9 meeting, approval expected
Aquatic Invasive Species:
- Milfoil harvesting boat launch week of 6/7
- Harvesting will be on southeast to northwest schedule
- Harvesting l Ohrs /day, 4 days /wk, no harvesting July 5th week
- 3 -Bay chemical treatments completed week of 4/26 under LMA
management
• Grays Bay: curlyleaf treatment only
• Carman's Bay: milfoil and curlyleaf treatment (no treatments in
2009)
• Phelp's Bay: milfoil and curlyleaf treatment
- Ramp inspections increased from 2009 and began Memorial weekend
- DNR/Three Rivers Parks discovered report of flowering rush in Lake
Minnetonka 34 years ago!
Representative Attendance:
- 100% of all Board Meetings, plus AIS training session, budget planning
session, April and June AIS TF meetings, two Save - The -Lake re- branding
meetings
line U1111110110M
Department
City Council Meeting
Item Number
Public Works
From: Larry Brown,
Director of Public Works
Item: Hockey Rink Lighting
June 14, 2010
7 -A
Date: June 10, 2010
Background
On May 11, 2010, 1 had shared with the Park Commission my concerns regarding the safety and
condition of the hockey rink lights at Cathcart Park. During that meeting I stated that from my
observations, the lights would have to be removed or replaced this year. The City Council may
recall that a similar scenario existed previously at Badger Park, where one of the poles did fall
to the ground during a small wind storm. Thankfully, no one was around the pole when this
occurred.
I had recommended to the Park Commission that a contractor, whom we use and trust for
electrical work, be hired to bring in a bucket truck on site to perform a more detailed and up
close inspection of the lights, poles and mounts. This inspection was performed. The
contractor agrees that these lights will come down this year, either by choice or by gravity.
Over time, there has also been discussion regarding the desire to place a rink out at Freeman
Park, near Eddy Station. The issue boils down to timing. There is not enough time to take the
existing rink at Cathcart Park out of service, and construct a new facility at Freeman Park prior
to the hockey and skating season this year. In addition, there has been contemplation about
construction of a future refrigerated ice sheet(s), in cooperation with the Hockey Association
and grant programs for Freeman Park. Therefore, considerable discussion and planning needs
to take place, prior to any construction of a rink at this location.
Based on this, I asked the contractor, Electrical Installation and Maintenance (EIM), for
reasonable and cost effective alternatives that may act as a stop gap measure. Representatives
from EIM returned with what appears to be a reasonable proposal:
They have recently salvaged a lighting system that is approximately fifteen years old. The light
poles are "corten" style (i.e. made to look like uniform rust). Two poles would be set, one at
opposite corners) with a bracket for three light mounts on each pole. Despite the fact that this
is not a new system, it provides an alternative to not having a lit rink this year.
Council Action:
The base cost for the proposal provided is $16,045 (Refer to attachment 1). Having stated that,
the proposal does include a note indicating that it is likely that there will be additional time and
materials needed to bring some of the existing electrical service up to code, and address any
need of ballast or bulb replacements. Staff hopes that this would not exceed $5,000 for such
work, thereby brining the materials and labor total to $21,045. With taxes, it is estimated that
this would be $22,200.
Staff has reviewed the proposal and feels that if the Park Commission and City Council desire
skating to occur under lit conditions at Cathcart Park, this is a reasonable alternative to
facilitate that desire.
On Tuesday, June 8 2010, the Park Commission passed a motion recommending approval of
the expenditure of funds from the Park Capital Improvement Fund, for this installation, as
proposed in the proposal provided by Electrical Installation and Maintenance.
Options:
Option 1 is to accept the recommendation of the Park Commission authorizing the expenditure
of funds for installation of a fighting system at Cathcart Park, as outlined in the proposal by EIM,
for an amount not to exceed $22,200.
Option 2 is to reject the recommendation of the Park Commission, and have the existing system
at Cathcart Park removed, and to forego night skating at Cathcart Park this next skating season.
If selected, staff will return with a cost for removal of the system.
Recommendation:
The Park Commission recommends approval of the motion to accept the recommendation of
the Park Commission authorizing the expenditure of funds for installation of a lighting system at
Cathcart Park, as outlined in the proposal by EIM, for an amount not to exceed $22,200.
Electrical Installation & Maintenance Co.
1480 County Road 90
Maple Plain, MN 55359
763 - 479 -3744 phone
763 - 479 -3745 fax
NAME /ADDRESS
CITY OF SHOREWOOD
ATTN: LARRY BROWN
DATE
+ESTIMATE NO.
6/4/2010
6432
r ............ - --- �
-- - - - - -- - >
> -- -.._..__
Department: Planning Council Meeting: 6 -14 -10 Item Number: 8A
From: Brad Nielsen, Planning Director
Item Description: Adoption of Comprehensive Plan - 2009
Background / Previous Action
At its last meeting the City Council received the final draft of the Shorewood Comprehensive
Plan - 2009. The Council then directed staff to prepare a resolution, adopting the Plan. So that
the City Council has the same document that will be forwarded to the Metropolitan Council, we
have included Appendix A relating to Housing.
Options
Adopt the Plan; adopt the Plan with enthusiasm.
Staff Recommendation
At minimum, staff recommends adopting the Plan. It will then be forwarded to Met Council as the final
draft.
Council Action:
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION ADOPTING THE COMPREHENSIVE PLAN 2009
FOR THE CITY OF SHOREWOOD
WHEREAS, the City of Shorewood adopted its first Comprehensive Plan in 1981, in
compliance with the Mandatory Land Planning Act; and
WHEREAS, the Comprehensive Plan was updated in 1995, and again in 1999, the
Planning Commission has again undertaken a complete update of the Comprehensive Plan; and
WHEREAS, a copy of the Comprehensive Plan 2009 was made available for review at
the Shorewood City Hall, and electronically on the City's website; and
WHEREAS, after legal notice was published in the official City newspaper, the Planning
Commission conducted a public hearing on 5 May 2009, to formally present the Comprehensive
Plan 2009 to the public; and
WHEREAS, the Planning Commission conducted a series of open house neighborhood
meetings on 15 September, 29 September, and 6 October 2009, to present the Comprehensive
Plan on an informal, informational basis to neighborhood groups and property owners; and
WHEREAS, in a letter dated 25 March 2010, the Metropolitan Council authorized
Shorewood to put its Comprehensive Plan 2009 into effect; and
WHEREAS, the City Council after long and careful study of the Comprehensive Plan
2009, finds that it is in the City's best interest to approve the Comprehensive Plan 2009.
NOW, THEREFORE, BE IT RESOLVED, by the Shorewood City Council that the
Comprehensive Plan 2009, a copy of which is attached and incorporated herein, is established as
the official development guide of the City of Shorewood.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 14th day of June, 2010.
CHRISTINE LIZEE, MAYOR
ATTEST
BRIAN HECK, CITY CLERK /ADMINISTRATOR
Appendix A
Housing Programs /Initiatives /Actions
While it remains the City's intention that housing is best provided by the private sector, there are
a number of programs, initiatives and actions available to promote and stimulate the
rehabilitation and maintenance of existing affordable housing, as well as the development of new
affordable housing — particularly for seniors. Following is a list of activities and programs that
will be considered for Shorewood.
Senior Housing
• Community Development Block Grant (CDGB). A federal program that provides annual
grants on a formula basis to entitled cities and counties to develop viable urban
communities by providing decent housing and a suitable living environment, principally
for low and moderate income persons.
• Met Council Local Housing Incentives Account. As part of the Livable Communities
Act (LCA), the Met Council makes money available for the creation of affordable and
life -cycle housing. The funds require a local match and priority is given by statute to
cities that greatly contribute to fiscal disparities.
• Section 202. A federal program that provides capital advances to private, nonprofit
sponsors for financing the development of elderly housing that offers supportive services.
• Tax Increment Financing (TIP). A local initiative whereby the City captures the tax
revenues of a project to pay off bonds for the project. TIF can be used to offset
infrastructure costs, write down Land acquisition or stabilize rents.
• Essential Function Bonds. A category of municipal bonds that is exempt from federal
income taxes as long as the bonds issued provide no more than ten percent benefit to
private parties. Essential function bonds are issued by an HRA for public purposes (i.e.
HRA owned senior housing developments).
Housing Assistance, Development, Maintenance and Rehabilitation Programs
• Department of Energy (DOE) Programs. Fuel assistance and weatherization programs
available to assist qualified homeowners with fuel payments and weatherization
improvements of dwelling units.
• Entry Cost Homeownership Program (ECHO), Through a partnership between the
Minnesota Housing Finance Agency (MHFA) and Fannie Mae, funds are available for
down - payment assistance. A borrower must contribute a minimum of three percent. The
ECHO assistance may be used for the remaining two percent of the required five percent
down - payment.
• MHFA Fix Up Fund (FUF). The Fix -up Fund provides below - market interest rates,
fully- amortizing home improvement loans -to- assist tow -to- moderate - income
homeowners in improving the livability and energy efficiency of their homes.
• MHFA Home Energy Loans. Available to qualified homeowners to increase the energy
efficiency of their homes.
App A -1
• Housing Tax Credit (HTC) Program. The HTC offers a ten year reduction in tax liability
to owners and investors in eligible affordable rental housing units produced as a result of
new construction, rehabilitation, or acquisition with rehabilitation.
• Neighborhood Stabilization Program (NSP). The NSP funds targeted emergency
assistance to states and local governments to acquire and redevelop foreclosed properties
that might otherwise become sources of abandonment and blight.
• Rental Rehabilitation Loan Program. The Rental Rehabilitation Loan Program provides
property improvement loans to residential rental property owners. This line item has two
components: 1) a loan at 6% interest, fully amortizing up to 15 years component and 2) a
deferred loan component.
• Rehabilitation Loan Program. The Rehabilitation Loan Program provides interest -free,
deferred loans to low - income homeowners to finance home improvements directly
affecting the safety, habitability, energy efficiency and accessibility of their homes. The
program is administered by local agencies that contract to deliver the program in
accordance with statute and program requirements.
• The Homeownership Opportunity Program (HOP). The Homeownership Opportunity
Program provides short -term, temporary financing for the acquisition and rehabilitation
of vacant properties in, or in imminent danger of foreclosure, and for properties in a
foreclosure - impacted area.
• homeowner Entry Loan Program (HOME HELP). 'The Homeowner Entry Loan Program
provides down - payment and closing cost assistance to qualifying low and moderate
income homebuyers purchasing their first home.
• Habitat for Humanity Initiative. The Habitat for Humanity Initiative is a loan to provide
a secondary market for interest -free loans originated by Habitat for Humanity Minnesota
affiliates for households participating in the Habitat for Humanity Program throughout
Minnesota.
Local Controls
The City will review its current development controls (i.e. zoning and subdivision codes) for
their affects on affordable housing, particularly as they relate to senior housing.
Cooperative Housing Program
Due to the relative small size of the south Lake Minnetonka communities and the limited amount
of developable land which remains, Shorewood advocates a more subregional approach to
housing issues. It is expected that if two or more of the area communities pool their allocated
resources (e.g. CDBG, Local Housing Incentives, etc.), more meaningful progress can be made
toward affordable housing goals.
App A -2
Department: Engineering Council Meeting: 141une 2010 Item Number: 9A
From: James Landini
Item Description: Petrosian - Incidental Use of the Right -of -Way Permit
Background / Previous Action
Armenak and Lena Petrosian own the property at 23130 Summit Ave. They have requested to
keep and maintain private property within the publicly -owned right -of -way as per City code
901.01 and for a 2 foot wide road shoulder excavation. The property they request to keep and
maintain within the right -of -way is two, two foot tall retaining walls that would enable them to
build a 20' wide Fire Code compliant fire access driveway.
The property has a home on it and the owners would like to demolish the existing structure and
rebuild. As it sits today, the existing driveway that serves the home does not comply with
current Fire Code requirements relative to fire access. Out of the options to meet Fire Code the
Petrosian's have chosen to widen the existing driveway that lies within the Summit Ave right -
of -way (see Exhibit A) and install two retaining walls to meet the Fire Code.
The proposed work complies with Fire Code requirements but requires the encroachment
permit from the City. Section 901.01 Subd. 2 provides for such cases, requiring that the
applicant enter into an encroachment agreement with the City that includes a waiver from
recovering damages from the city. Staff has prepared a draft agreement for your review and
consideration (see Exhibit B, attached). Subd. 3 states the Council may grant the permit if the
use is incidental and not inconsistent with safe and efficient use.
Summit Ave has 80' of right -of -way, steep switchback road, 68 feet of elevation change for 825
feet in length of road, heavily wooded, approximately 16 feet of paved surface, sanitary sewer
service and has four homes
Options
1. Approve the encroachment permit;
2. Do nothing;
3. Or modify the permit.
Staff Recommendation
This request provides an opportunity to improve safety by upgrading fire access to the property in
question.
Council Action:
ENCROACHMENT AGREEMENT
This Agreement, is entered into this _ day of , 2010, by and between
Armenak and Lena Petrosian, and the City of Shorewood, a Minnesota municipal corporation.
RECITALS
WHEREAS, the City of Shorewood (the "City ") is a Minnesota municipal corporation
operating as a statutory city under the laws of the State of Minnesota; and
WHEREAS, Armenak and Lena Petrosian (the "Property Owner ") owns certain real
estate located at 23130 Summit Ave within the City and described in the attached Exhibit A (the
"Properties "); and
WHEREAS, the Property Owner proposes to expand an existing private driveway which
includes constriction of two privately owned and privately maintained retaining walls within the
Right -of -Way along the existing driveway alignment (the "Improvement "); and
WHEREAS, the Property Owner and City have agreed to the installation of the
Improvement in the location depicted on the plans on file with the City dated 28 April 2010.
NOW, THEREFORE, BE IT RESOLVED, the City consents to allow the contractors and
agents of the Property Owner or her successors and assigns to enter upon the Right -of -Way to
construct the Improvement in the location and as depicted in the plans on file with the City to be
approved by the City Engineer and further the Property Owner agrees to provide that financial
surety as required by the City Engineer; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Property Owner and their
successors and assigns do hereby indemnify and waive the City, by and through its City Council,
officials and employees, from any and all claims arising from the use of the Right -of -Way and
construction of the Improvement, together with those claims of the users of the Right -of -Way
through the customary and incidental use of the Right-of-Way.
NOW, THEREFORE, BE IT FURTHER RESOLVED, in the event the city at any time
requires the use or alteration of the Improvement within the Right-of-Way, the Property Owner
and her successors and assigns agree to make no claim for damages to the City.
PROPERTY OWNER
IN
Armenak and Lena Petrosian
CITY OF SHOREWOOD
Christine Lizee
Its: Mayor
C
Brian Heck
Its: City Adminstrator /Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me on _ , 2010, by
Christine Lizee and Brian Heck, the Mayor and City Administrator /Clerk, respectively, of the
City of Shorewood, a Minnesota municipal corporation, on behalf of the corporation.
Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me on 2010, by
Armenak and Lena Petrosian, Property owner.
Notary Public
2
THIS INSTRUMENT WAS DRAFTED BY:
Larkin Hoffman Daly & Lindgren Ltd.
1500 Wells Fargo Plaza
7900 Xerxes Avenue South
Minneapolis, Minnesota 55411-1194
(952) 835 -3800 (TJK)
EDITED BY:
Shorewood Engineering Department
Front:
Armenak and Lena Petrosian
23130 Summit Avenue
Shorewood, MN 55331
May 28, 2010
To:
Shorewood City Council
5755 Country Club Road
Shorewood, MN 5 533 1
Dear City Council members:
We are new residents of Shorewood city.
1. We are writing this letter to request private use of the public right of way to expand our
current driveway to satisfy requirements of Excelsior Fire Department for required fire
access driveway width for our future new home construction. Current driveway width
does not confirm required 20' fire access width for new construction. To satisfy this
requirement we propose to:
Enlarge existing gravel driveway.
• Build 2'+/- (depends on elevation) high, privately owned, retaining wall on both
sides of the driveway.
2. In addition to above request, we would like to excavate across the Summit Avenue for
safe turning into our driveway (safety due to steep slope, limited visibility, narrow road
...). No retaining wall is proposed for this small cutout which will not exceed 2' from
current road edge of northbound Summit Avenue. We can perform this using our
equipment and under direct city officials supervision if necessary. Widening narrow road
and steep slope of Summit Avenue so that traffic could flow more smoothly would
benefit others eomnwters and will make this road safer.
3. Please see appendix A for drawings to compliment above requests.
We are not asking for City of Shorewood for any recourse help with above requests. We would
like to contemplate the idea that City of Shorewood will cover this extra 2 feet wide by
approximately 30' long addition to Summit Avenue next time when city will be repairing or
resurfacing Summit Avenue asphalt blacktop.
We are looking forward to your response.
Sincerely,
Shorewood City Council
May 28, 2010
Page 2
Armenak and Lena Petrosia
Appendix A.
Property ID: 34- 117 -23 -43 -0019
Address: 23130 SUMMIT AVE
Municipality: SHOREWOOD
Approx. Parcel Size: SE251X183X261X234
Owner Name: A PETROSIAN & L PETROSIAN
1,
f
R
y s
3
Date: April 28, 2010
t
r _
i
t
i
_ .l
Department
Council Meeting
Item Number
Public Works
June 14, 2010
From: Larry Brown, Director of Public Works
or
Date: June 10, 2010
Description: Accept Proposal for Professional Services for Lift Stations 15 and 17
Background / Previous Action
On April 24` 2010, the City Council authorized the publication of a Request for Proposals for
professional design services for Lift Station 15 and 17 on Enchanted and Shady Island.
Proposals were received by three firms. The three firms that submitted were Bolten Menk,
WSB and Associates, and TKDA. Attachment 1 is a summary of the proposal amounts. The
individual proposals for each firm have also been included, following Attachment 1.
During the review of the proposals, it became apparent that there was some confusion as to
how much construction observation was necessary. Since the interpretation of this was quite
scattered in range between the proposals, staff deducted the construction phase of the
proposals for the sake of design comparison. Based on that comparison, TKDA is the lower of
the firms submitted.
When reviewing the other consultant's figures, and from our experience, it appears that a more
realistic estimate of $8,500 be programmed for the construction phase of the project, based on
the number of site visits required, in addition to printing and travel costs.
Therefore, staff is recommending acceptance of the design and soils portion of the proposal
from TKDA, in addition to TKDA's construction proposal adjusted for the construction phase to
an amount of $8,500. This equates to a final amount for TKDA's proposal of $27,653.
Options:
1. Council may chose to accept staff's recommendation for acceptance of the proposal by
TKDA, as modified in this memorandum.
2. Council may chose to accept an alternative proposal.
3. Council may chose to decline all proposals and provide staff with additional direction for
the project.
Council Action:
2 }
Recommendation:
Staff is recommending acceptance of the design and soils portion of the proposal from TKDA
with an adjustment for the construction phase to an amount of $8,500. This equates to a final
amount for TKDA's proposal of not to exceed $27,653.
Comparision of Engineering Proposal for Lift Station 15 and 17
Attachment 1
Bolten Menk
WSB
TKDA
Hrs
Amt
Hrs
Amt
Hrs
Amt
A. Project Management
Project Management
16
$
1,988
Initial City Meeting and Project Coordinatio
22
$ 2,662.00
4
$
434
14
$ 1,234
SUBTOTAL
22
$ 2,662.00
20
$
2,422
14
$ 1,234
B Preliminary Design
Perform Site Survey and Drawings
12
$ 1,158
19
$
2,307
12.5
Coordinate Utility Locations
2
$ 180
5
$
505
1
Flow Design
13
$ 1,206
8
$
843
4.5
Recommendations
2
$ 242
5
$
530
16
Prepare Preliminary Plans
37
$ 3,326
31
$
2,651
22.5
Evaluate Options
4
$ 464
4
$
434
7.5
Provide Opions of Probable Cost
4
$ 464
4
$
384
4.5
Permitting Assistance
2
$ 180
8
$
768
2.5
Owners and Encumberacnes Report
13
$ 1,268
4
$
484
2.5
Develop Schedule
1
$ 142
2
$
242
1.5
Preliminary Review Meeting Staff
2
$ 242
7
$
764
6
Coordinate Soils Work
2
$ 284
SUBTOTAL
94
$ 9,156
97
$
9,912
81
$ 7,316
C Final Design
Perform Final Design
14
$ 1,328.00
12
$
1,252
14
Develop Details for Bypass
4
$ 464.00
4
$
409
4.5
Electrical Design
2
$ 284.00
3
$
313
4
Site Piping
7
$ 638.00
4
$
409
2
Prepare 90% Completion Drawings
15
$ 1,174.00
36
$
3,105
21
Review 90% Completion Drawings Staff
2
$ 242.00
4
$
434
6
Finalize PS &E
9
$ 831.00
15
$
1,237
23
SUBTOTAL
53
$ 4,961.00
78
$
7,159
74.5
$ 5,246
D. Bidding
Provide Ad for Bid
2
$ 197.00
1
$
121
0.5
Provide Bid Docs
1
$ 121.00
2
$
183
1
Provide Addendum
2
$ 197.00
6
$
533
1
SUBTOTAL
5
$ 515.00
9
$
837
2.5
$ 357
Attachment 1
E Construction
Precon
Staking
Review and Process Shop Drawings
Review Schedule
Contractor questions
Punch List
Site Visits
Record Drawings and Closeout
SUBTOTAL
F Soils Testing
Allowance for Soils Testing
SUBTOTAL
G Total Fee Plus Allowance
Subtotal (Adjusted) Amount -
Adjusted (for accurate comparision) by
subtracting out construction phase.
4
$
418.00
4
$
434
3
7
$
662.00
7
$
1,123
8
5
$
502.00
11
$
1,131
6.5
2
$
209.00
4
$
413
1
3
$
405.00
7
$
697
10.5
9
$
825.00
5
$
480
2
48
$
4,290.00
69
$
6,699
8
5
$
413.00
10
$
885
15
83
$
7,724.00
117
$
11,862
54 $
$ 5,000.00 1
$ 5,000.00 1
$ 30,018.00
$ 22,294.00
!.'kill
5000 1 $ 5,000
5000 1 $ 5,000
$ 37,192.00
$ 25,330.00
$ 24,541.00
$ 19,153
• 7 C:) V r 'V tea_. r
Consulting Engineers & Surveyors
k 2638 Shadow Lane, Suite top • Chaska, MN 55318 -1172
Phone (952) 448- 8838 - Fax (952) 448 -8805
www.bolton- menk.com
May 19, 2010
Larry Brown, Director of Public Works
City of Shorewood
5755 Country Cub Road
Shorewood, MN 55331
RE: 2010 Lift Stations 15 and 17 Rehabilitation Project, City Project 08 -13
Dear Mr. Brown:
1 hl
Thank you for the opportunity to submit this proposal to provide professional services for the 2010 Lift
Stations 15 and 17 Rehabilitation Project. In accordance with the Request for Proposals received Friday,
April 30, we have identified our consultant team, detailed our understanding of the project, and completed
a detailed estimate of proposed consultant fees.
Bolton & Menk, Inc. is an eminently qualified firm specializing in municipal improvement projects. As
you will see in our proposal, we have completed lift station projects for over 100 clients, including
rehabilitation projects in the City of Mound for the past three years. Our success with projects such as this
stems from our technical expertise and commitment to customer service and client satisfaction. We are
confident that the combination of expertise and our dedication to understanding and meeting the specific
needs of the City will make Bolton & Menk, Inc. a valuable partner to Shorewood as you successfully
complete this project.
To serve the City of Shorewood, I will be leading a uniquely qualified project team that includes Project
Engineer, Ken Adolf, P.E. and Project Surveyor, Nate Stadler, L.S., CFedS. Our team's approach to
municipal engineering focuses on cost - effective design and infrastructure solutions that provide longevity
and low maintenance.
To ensure our commitment to customer service, our objectives for this priority project are to completely
understand the City's goals, clearly communicate our recommendations and proposed solutions, and be
readily available and immediately responsive to your questions and requests for information.
We look forward to assisting the City of Shorewood with this project. Please call me at (952) 448 -8838
ext. 2458 or e -mail me at davidma@bolton- menk.com if you have any questions regarding the attached
information or need any additional information.
Sincerely,
BOLTON & MENK, INC.
David P. Martini, P.E.
Principal Engineer
DESIGNING FOP A SETTER TOMORROW
Bolton & Menk is an equal opportunity employer
CONSULTANT TEAM
Bolton & Menk, Inc.'s proposed team for the Shorewood Lift Station Rehabilitation project has extensive
experience on lift station rehabilitation/reconstruction projects. The design team is the same team that has
done the City of Mound lift station reconstruction projects the past three years.
David Martini, P.E. is a Senior Project Manger with 15 years of civil engineering experience. He will
serve as the Project Manager and will be responsible for the oversight of all of the services provided by
Bolton & Menk.
Mr. Martini has been a Project Manager for Bolton & Menk since May of 2000. Since that time he has
worked on the design and construction administration of a variety of projects including several lift station
projects, street and utility reconstruction projects, residential and industrial subdivisions, park
improvements, and utility upgrades. His experience also includes federal aid, municipal state aid, and
permit applications to agencies such as the Minnehaha Creek Watershed District, MPCA, DNR,
Minnesota Department of Health, and Mn /DOT. Prior to joining Bolton & Menk, Mr. Martini worked for
Mn/DOT District 7 in Mankato. While there, he had experiences that included hydraulics, maintenance,
materials, pre - design, and contract administration.
Kenneth Adolf, P.E. is a Senior Project Engineer with over 35 years of experience in project
management, design and development of various new municipal construction and reconstruction projects.
His recent lift station related experience includes evaluation of 7 lift stations as part of the Watertown
Comprehensive Plan, evaluation of 6 lift stations as part of the Winsted Facility Plan, design and
specifications for reconstruction of 7 lift stations in Mound (3 in 2009, 2 in 2008, and 2 in 2007). Mr.
Adolf is currently working on the design and specifications for the 2010 Mound lift station reconstruction
project consisting of 4 stations. He was also project manager on 6 station rehabilitation projects in Spring
Park and 4 in Tonka Bay as well as numerous new stations.
Nate Stadler, LS,, CFedS is a registered Land Surveyor and a Certified Federal Surveyor with over 12
years of surveying experience in Minnesota. He will serve as the Project Surveyor and will be responsible
for all of the surveying services provided by Bolton & Menk.
Mr. Stadler is currently overseeing the survey operations in the Chaska office of Bolton & Menk, Inc.
Much of his experience is in the area of providing survey services for ALTA /ACSM land title surveys,
boundary surveys, platting, GPS control surveys, easements and construction staking for residential and
commercial projects including reconstruction. His staff includes 18 survey crews available throughout the
company, with six licensed land surveyors, one LSIT, and ten technicians working within the metro area.
Bolton & Monk's Survey Department offers services with accuracy and efficiency, using state -of -the -art
technology such as electronic data collection, GPS (Global Positioning Systems) and several CAD
platforms. Typical survey projects vary from general boundary surveys to detailed ALTA title surveys to
complex construction site staking, right -of -way platting and comprehensive control surveys for large,
complex projects.
Lift Station Rehabilitation Project
City of Shorewood, Minnesota Page 2
T .�x+� kti ... &, t'tb
Art Taylor is a resident project representative with 29 years of experience as a construction observer and
engineering /design technician. His experience includes providing the construction observation on the
2007, 2008, and 2009 lift station reconstruction projects for the City of Mound consisting of seven
stations. He will also be working on the 2010 Mound lift station reconstruction projects which will be
under construction during the same time period as the Shorewood stations. As he will be in the area, he
can provide cost effective observation of the Shorewood stations. He also has experience on several lift
station sealing and rehabilitations as well as numerous sanitary manhole sealing projects.
According to the City of Shorewood's Request for Proposals, the City is seeking professional engineering
services to assist them with the following tasks associated with the Lift Stations 15 and 17 Rehabilitation
Project:
• Project Management
• Preliminary Design
• Final Design
• Bidding and Contract Award Services
• Construction Phase Services
Both lift stations are duplex submersible pump stations with a concrete wet well and a separate concrete
valve manhole. The stations are located adjacent to the lake with the bottom of the stations significantly
below the lake level. The station rehabilitation work consists of the following:
• Replacement of submersible pumps and related hardware
• Replacement of piping and valves
• Replacement of concrete covers and access hatches on the wet well and valve manhole
• Coating of wet well and manhole interiors
• Sealing of infiltration by chemical grouting
• Regrading of area around the station and construction of access driveways
Bolton & Menk will perform a topographic survey of the site and obtain as -built elevation of the station
and sanitary sewers. This will include location of property lines to allow review of property ownership
and easements as requested in the RPP. The survey will provide the base plan for the proposed site and
grading plan.
Determining the design capacity of the new pumps requires establishing current flows and projecting
future flows. We will perform station draw -down tests to calibrate current pump capacities. This
combined with historic pump run meter readings will allow us to determine the current flows. The
proposed pumps will be designed to accommodate peak wet weather flows.
The proposed rehabilitation work will require bypass pumping to temporarily divert the sanitary flow
from the station. Maintaining continuous and reliable sewer service during construction is the most
important component of a station rehabilitation project. The bypass pumping method will be defined in
the bid documents and closely monitored during construction.
Lift Station Rehabilitation Project
City of Shorewood, Minnesota Page 3
BOLTON & MENK, INC.
The proposed construction does not require any excavation for construction. However, the bypass
pumping may require excavation for temporary connections to forcemains and structures for the
temporary pumps. The RFP requires an allowance of $5,000 for the soils investigation and materials
testing. The soils investigation may not be necessary if no new structures are required.
We understand that the electrical controls and related work will be provided under a separate City
contract. We will provide the proposed pump information as early as possible to allow the control panels
to be ordered.
The project schedule listed in the RFP shows an August 23, 2010 bid opening and October 29, 2010
construction completion. Based on our experience, this is a relatively tight schedule. It is not unusual to
see delays in the delivery of the control panel and/or pumps which hamper a short construction period.
Therefore, Bolton & Menk, Inc. will commit to shortening the period allowed for preliminary and final
design by four weeks to provide additional time for construction, if required.
CONSULTANT FEE
The attached Detailed Cost Breakdown identifies the proposed hours and estimated fees for the tasks
described in the RFP. Please recognize that we are open to discussing our approach and estimated hours
in order to tailor a project scope that meets the needs of the City of Shorewood. Bolton & Menk
understands the importance of delivering a project on time and within budget.
In summary, to complete the tasks identified in the City's Request for Proposals, Bolton & Menk
proposes a not -to- exceed fee of $25,018 to be billed on an hourly basis. This is based on our normal
hourly charge rates for each category. These rates include labor, profit, general business and other normal
and customary expenses associated with operating a professional business. Our rates include vehicle and
personal expenses, mileage, telephone, survey stakes and routine expendable supplies; no separate
charges will be made for these activities and materials. Rates and charges do not include sales tax, if
applicable. Adding the $5,000 allowance for the soils investigation report and materials testing results in
a total fee of $30,018.
EXCEPTIONS AND DEVIATIONS
As noted above, we have included the $5,000 allowance for the soils investigation and material testing.
The soils investigation may not be necessary if no new structure construction is required. The only
deviation we propose is to reduce the length of time for design by four weeks to allow additional time
during construction for delivery of the control panel and pumps.
Lift Station Rehabilitation Project
City of Shorewood, Minnesota Page 4
DETAILED COST BREAKDOWN
LIFT STATIONS
Bolton & Menk, Inc. has provided preliminary surveying and design, final
plans and specifications, project management, and construction observation
and staking of lift stations for the following communities and agencies:
Albertville, Minnesota
AMP]
Annandale, Minnesota
Arlington, Minnesota
Austin, Minnesota
Big Lake, Minnesota
Blue Earth, Minnesota
Broom "free Retreat Center, South
Dakota
Buffalo, Minnesota
Carroll, Iowa
Cedar Lake Sanitary Sewer District
Chandler, Minnesota
Clara City, Minnesota
Claremont, Minnesota
Coca -Cola Enterprises
Cologne, Minnesota
Courtland, Minnesota
Dassel, Minnesota
Deephaven, Minnesota
Delevan, Minnesota
Dumont, Minnesota
Eagan, Minnesota
Eagle Lake, Minnesota
Elko New Market, Minnesota
Fairfax, Minnesota
Fairmont, Minnesota
Finmench Inc.
Franklin, 'Minnesota
Frost, Minnesota
Green Lake sanitary Sewer District
Greenwood, Minnesota
Hastings, Minnesota
Henderson, Minnesota
Hopkins, Minnesota
Howard Lake, Minnesota
laver Grove Heights, Minnesota
Isanti, Minnesota
Jackson, Minnesota
Janesville, Minnesota
Kandiyohi, Minnesota
Lamberton, Minnesota
Lake Crystal, Minnesota
Lake Shetek Sanitary Sewer District
Lake Washington Sanitary Sewer
District
Lansing Township, Minnesota
Le Sneur, Minnesota
Long Prairie, Minnesota
Madelia, Minnesota
Madison, Minnesota
Mankato, Minnesota
Maple Lake, Minnesota
Mapleton, Minnesota
Marshall, Minnesota
Mayer, Minnesota
Maynard, Minnesota
MCF- Willow River
Minnesota Valley Public Utilities
Commission - Henderson
Metropolitan. Council Environmental.
Services
Montrose, Minnesota
Moose Lake- Windemere Sanitary
Sewer District
Morton, Minnesota
Mound, Minnesota
New Ulm, Minnesota
New Germany, Minnesota
New Prague, Minnesota
Nicollet, Minnesota
New Brighton, Minnesota
North Mankato, Minnesota
Norwood Young America, Minnesota
Osseo, Minnesota
Pemberton, Minnesota
Rhar Malting
Ramsey, Minnesota
Renville, Minnesota
Saint Peter, Minnesota
Savage, Minnesota
Schells Brewery;
Shakopee Mdewakanton Sioux
Community
Sherburn, Minnesota
Shoreview, Minnesota
Sleepy Eye, Minnesota
Springfield., Minnesota
St. Francis, Minnesota
Staples, Minnesota
Trimont, Minnesota
Truman, Minnesota
Vermillion, Minnesota
Waconia, Minnesota
Walker, Minnesota
Watertown, Minnesota
Watkins, Minnesota
Waverly, Minnesota
Wells- Easton - Minnesota Lake,
Minnesota
Willmar, Minnesota
Windom, Minnesota
Winnebago, Minnesota
RE
WSB
Engineering
a , A,"'da /nx fie:
May 19, 2010
-Planning --Environmental --Construction
Mr. Larry Brown, PE
Director of Public Works
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Lift Station 15 and 17 Rehabilitation Project — City Project 08 -13
Dear Mr. Brown:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 - 541 -4800
Fax: 763 - 541 -1700
WSB & Associates, Inc. understands the City's goals to implement upgrades to Lift Stations 15 and 17, to
increase efficiency, reliability, and reduce infiltration and inflow (1 /I) into the stations. Our team provides the
City with the experience and expertise needed to assist Shorewood in implementing these improvements
successfully.
Lift Station 15 will require additional work beyond simply the lift station improvements, in order to provide a
parking area for City workers at the site. Lift Station 17 presents challenges due to its location near the
lakeshore and the issues with 1/1 there. We have the technical expertise needed in the variety of disciplines
required for these projects. We also understand the importance of making certain the City is involved in the
decisions needed to keep on schedule for these projects. Our approach will include frequent and clear
communication between WSB and the City, which is key to delivering a successful project.
Kevin Newman will be our Project Manager and contact for the City of Shorewood during this proposal
process and during the project itself. His direct contact information is:
Kevin Newman, PE
Direct line: 763.512.5240
Cell: 612. 360.1303
Email: knewmanCa7wsbeng.com
As this proposal will illustrate, through our experience and approach, we will provide quality technical
services, coupled with effective communication to achieve project success. We look forward to
implementing our workplan and developing this project with you. We welcome the opportunity to discuss
this further and encourage you to contact Kevin at 763.512.5340 if you have any questions.
Sincerely,
WSB & Associates, Inc.
F
Kevin F. Newman, PE
Project Manager
CITY OF
SHOR?,WOOD
PROJECT UNDERSTANDING
f horewood has identified the need to upgrade sanitary sewer lift stations No 15 and
1. No. 17. Upgrades to the lift stations are needed to provide more efficient, reliable, and
serviceable stations, as well as reduce infiltration and inflow (1 /I) into the stations.
The upgrades to Lift Station No. 15 will consist of replacement of the existing pumps, piping,
valves, wet well access hatch, controls and control panel. Replacement of the access hatch
will require the replacement of the concrete wet well cover slab, since the access hatch will
be cast into the concrete slab. The new access hatch will include a safety grate. Cracks
and joints in the wet well and valve vault riser sections will be injected with grout and coated
to reduce 1/1 and provide protection from H2S corrosion. A retaining wall will be constructed
adjacent to the lift station structure to raise the grade around the wet well and allow
construction of a parking spot for a service vehicle. Geotechnical analysis may be needed to
evaluate construction of the parking area. Removal and replacement of existing pavement
will also be required as part of the lift station work.
The upgrades to Lift Station No. 17 will also consist of replacement of the existing pumps,
piping, valves, wet well access hatch, controls, and control panel. The new access hatch will
include a safety grate and will be cast into a new wet well concrete cover slab. Cracks and
joints in the wet well and valve vault riser sections will be injected with grout and coated to
reduce III and provide protection from H2S corrosion. Lift Station No. 17 sits at the bottom
of a hill near the lake shore, where it is susceptible to inflow into the openings around the
access hatch. The new access hatch will need to be watertight or other provisions designed
to reduce inflow into the wet well structure.
The controls and control panels for both lift stations will be procured under a separate
contract. However, the scope of this project will include design of electrical service revisions
and coordination of the required electrical components and size of the electrical components
in the control panels.
,( valuation of the existing service areas to each lift station and analysis of the current
wastewater flows to each station is needed to provide a basis for determining the
appropriate design flow for each station.
Construction issues that will be addressed in the design include
• Bypass pumping or staging of pump replacement to maintain operation during the rehab
work
• Limited construction area equipment and materials
• Temporary power during construction. Portable standby generation may be needed,
which will require sound attenuation. WSB specification always include a requirement
for the contractor to provide sound attenuation of standby power for construction opera-
tions where temporary power is needed.
• Traffic control, especially for the Lift Station No. 15 upgrades, because of its location at
the intersection of Enchanted Lane and Enchanted Point
• At both sites, design of erosion and sediment control measures will be important be-
cause of the proximity to Lake Minnetonka
eo�� PROFESSIONAL ENGINEERING SERVICES FOR 2010 LIFT STATIONS 15 AND 17 REHAINUTATION
CITY OF
SHORIF"WOOD
LARRY BROWN, PE
Director of Public Works
[iC3! #: S7RPI
Project Manager
Project Engineer
Structural Design _ Construction Observation
Electrical Engineer
CONSULTANT PROJECT TEAM
KEVIN NEWMAN, PE
Project Manager
Kevin will serve as the Project Manager for this project. He will be responsible for leading and
coordinating the work within the WSB team and be responsible for the quality control, staff
scheduling, and overall project management to ensure that the project meets a high quality
standard, is delivered on time, and within budget. He will serve as the primary contact for com-
munication with Shorewood staff.
Kevin will guide the design process, as well as have hands -on responsibility for both prelimi-
nary and final design. Kevin has 20 years of experience in project planning, report preparation,
preliminary and final design, specifications, cost estimating, and providing construction adminis-
tration on numerous water and wastewater projects. Kevin was the Project Manager on sev-
eral lift station rehabilitation projects including projects in the cities of Chanhassen, Elk River,
Ak
Minnetrista, North Branch, Shorewood, St. Anthony, Monticello, and Rosemount. Kevin was the
Project Manager for Shorewood's lift No. 12 No. 16.
the upgrades to stations and
WSB
&A W,, w"', 1",
PROFESSIONAL ENGINEERING SERVICES FOR 2010 LIFT STATIONS 15 AND 17 REHARIUFATION 0
CITY OF
SHORlI. W OOD
DON STERNA, FEE
Principal
Don will be our Principal on this project. He will work with Kevin to make certain the necessary
resources are available for the project team. Don will be responsible for contract management
and also provides a second point of contact for Shorewood, should they desire it. Don is a Final
Design Project Manager involved with all phases of transportation, municipal, and infrastructure
projects. As a project manager, Don is responsible for the coordination of staff in the completion
of plans and specifications and construction services. He is a registered engineer has over 25
years of transportation, municipal, roadway, bridge design, and construction experience. Don
has also been responsible for a wide range of projects involving planning, coordination, design,
and construction administration and has a strong background in the design of state and federal
aid and local transportation projects. Don has worked with the City of Shorewood, most notably
on the CSAH 19 /Smithtown Road intersection improvements.
.JOE WARD, PE
Design Engineer
Joe will assist with design of the proposed lift station modifications. He has over six years
of experience in the civil engineering field. He has design experience in lift station, water/
wastewater treatment, and collection design. Joe's wastewater design experience includes
comprehensive sanitary sewer system plans and sanitary sewer system improvements. He
has expertise in the SewerCAD software program. Joe has recently completed the design of lift
station rehabilitation projects for the Cities of Shorewood, Excelsior, Monticello, Wyoming, North
Branch, Bloomington, and Isle. Joe was involved in the design of the upgrades to Shorewood's
lift stations No. 12 and No. 16.
ARRITT LOVEL.ACE, PE
Structural Engineering
Barritt will provide the structural engineering for the retaining wall at lift station No. 15. Barritt
is a Senior Structural Engineer in our Structural Group, with over ten years of experience. His
experience encompasses various areas including bridges, retaining walls, buildings, water and
wastewater facilities, and bridge safety inspections. Barritt has also designed piers, wharves,
quay walls, and performed underwater inspections of marine facilities. Barritt has worked with
North Branch on both the water and wastewater treatment plants.
PHIL TIPKA
Construction Observation
Phil has more than 35 years of experience in the construction field related to municipal and
transportation engineering. He started his career with more emphasis in surveying and served
as a crew chief for several years. Most of his career has been focused in the construction
observation area. He has provided construction observation for the City of Shorewood, as well
as numerous others including Excelsior, Minnetrista, Hopkins, and Minnetonka.
PAUL KAEDING, FEE
Electrical Engineering ( Barr Engineering)
Paul has extensive experience in the design and evaluation of municipal electrical systems,
including overhead and underground power distribution, substations, control systems, water
distribution electrical equipment, roadway lighting, ornamental lighting and traffic signal
systems. His experience includes numerous assignments involving analysis, design and
construction phase services on hundreds of projects for municipalities throughout the upper
Midwest, including water /wastewater projects in Faribault, Mahtomedi, and Rosemount.
WSB
AINNENIMM
&A ...i"", ]n,, PROFESSIONAL ENGINEERING SERVICES FOR 2010 LFT STATIONS 15 AND 17 REHAE3¢JT,+AAON
Tasx
ESTIMATE OF HOURS AND COST
A
SHORMOOD, MINNESOTA
/}j� �¢
P IONAL SERVICES TO COMPLETE
Y
DESIGN, BID DIING CONSTRUCTION PHASE SERVICES FOR
Project
Engineer
2010 LIFT STATIONS 15 AND 17 REHABILITATION PROJECT
Three Person
Sume Crew
6119/2010
Tasx
Description
Labor Caroni
and Estimated
Hours per Task
Total Labor'..
Cost
Principal
Project
Manager
Project
Engineer
Engineer
Tech V
Three Person
Sume Crew
Construction
Observer
Office Total
Tech Hours
1.1
ProjectManaijersent
4
12
6
_
19
16
$ 198800
Total estimated hours and fee for project mane ment
4
12
4
6 $
$ 533.00
16
1 it 1 988.00
3. ,
2.1
1?RSLiI.iTNAtY% ES(Ca'ti78HTuE.. ,.. :`: � ;
Desi n Kickoff Meeting
.,;. •
,
2
� •
2
.
,�.
1 $
4
$ 434.00
2.2
Perform sit survey and prepare background d rawings
_
3
f 3
8
6
_
19
$ 2,30T
2
Coortlinate u(l lor atlons antl conflict resolution _
1
4
6 $
$ 533.00
5
$ 5
2A
Establish currant and futur desi n flows
3
5
_
8
$ 843.00
2.5
Recommend modern methods and design of lift stations
2
2
3
5
$ 530.00_
2.6
Pre are relimina Ian view la outs antl secti of the lift stations
3
8
20
31
$ 2,651.00
2.7
Evaluate site limitations and bvp.ss ourronq options for each lift station
2
2
'I
4
$ 434.00
2.8
Provitle opint of p robable co nstruction cost
13
_
4
5
78
4
$ _384.00
2.9
Perm n assistance if necessa
6
i
_�
_
a
$ 768.00
2.10
Ownershi antl encumbrances report
4
4
$ 484.00
2.11
Develo schedule for design bidtling and construction
2
2
$ 242.00
2.12
Meet with City Staff for relimina Elan review
2
2
2
1
7
$ 764.00
Total estimated hours and fee for preliminary design phase
2
22
36
28
8
1
97
$10,746.00
3,1
Perform final desi oe Iflt sta
1 1
4
8
1 $
12
I$ 1,25200
3.2
Develop details for sews e b ass um in
i
f 3
1 2
_
$ 183.00
4
$ 409.
13
Coordinate ele ctrical design
1
2
2 6
6 $
$ 533.00
Total estimated hours and fee for bidding and contract award 3
3
$ 31300
3.4
Final desi n noludina site orl
1
3
8 837.00
4
409.00
3.5
Prepare 90 %complete plans and ecifications for Cit Staff review
2
3
8
3
36
_$
$ 00
3.6
Meet with City Staff to review 90 %complate plans ands ec� cation,
2
2
f
4
$ 43400
3.7
Finalize tans and specifications and submit to the City
1
4
2
15
$ 1,23700
Total estimated hours and fee for final design phase services
2
13
30
5
78
$ 7,159.00
4.7 P
Provide City bid advertisement _
1 1
1 $
$ 121DO
4.2 P
_ 1
i _
1 2
2 $
$ 183.00
4.3 P
Provide Cit adentla ifr wired i
i 3
3 2
_ 1
2 6
6 $
$ 533.00
Total estimated hours and fee for bidding and contract award 3
3 1
1 3 3
3 9
9 8
8 837.00
meeting 2 _ 2 4 $ 434
5.2 Construction stakinq 1 6 7 _ $ 1,12300
63 Rev iew and m.. sho2 drawin s and submittals _ 3 8 11 $ 1 131.00
5.4 Review contractor's schedule and monitor contractors ro ress i I 1 1 4 $ 4 13.00
5.5 Address contractors go.stors, t 6 7 $ 697.001.
_ 5.6 Prepare and coordinate punch list com leticn _ _ __ 5 5 _ $ 480_00
57 Perform p eriodic site visits, attend o ress to s and attentl start -u 3 6� 60 _ 69 _ $ 6,699.00
5.8 Prepare record tlrawin s and final closeout a envork 1 1 5 3 10 $ 885.00
Total estimated hours and fee for construction hase services 1 12 22 5 6 70 1 117 $11,862.00'.
Total estimated hours for design, bidding and construction 9 62 91 61 14 70 10 317
Hourl Billin Rate $ 134.00 $ 121.00' 8 96.00 $ ]6.00 $ 167.00 $ 96.00 $_ 62.00
Total cost b labor classification for desi blddin and construction $1,206.00 1 $ 7,502.00,$ 8.736.00 1 $ 4636.00 $ 2,338.00 $ 6,720.00 $ 62000 $32,192.00
Mwaierwnuwmertssnora.�ry,us is a n cool e„a as+eio
Total estimated hours for design, bidding and construction 9 62 91 61 14 70 10 317
Hourl Billin Rate $ 134.00 $ 121.00' 8 96.00 $ ]6.00 $ 167.00 $ 96.00 $_ 62.00
Total cost b labor classification for desi blddin and construction $1,206.00 1 $ 7,502.00,$ 8.736.00 1 $ 4636.00 $ 2,338.00 $ 6,720.00 $ 62000 $32,192.00
Mwaierwnuwmertssnora.�ry,us is a n cool e„a as+eio
Mwaierwnuwmertssnora.�ry,us is a n cool e„a as+eio
i_ ycl�aie�wwkucir�aaaana9iFlci wmeurrumnetce 444 Coder Street, Suite 1500
The right time. The right people. The right company, Saint Paul, MN 55101
(651) 292 -4408
(651) 292 -0083 Fax
www.lkda,corn
May 18, 2010
Mr. Larry Brown, P.E. Via E -mail Only: Lbrown ashorewoodpw.com
Director of Public Works
City of Shorewood
5755 Country Club Road
Shorewood, Minnesota 55331
Re: Proposal for Engineering Services
2010 Lift Stations 15 and 17 Rehabilitation Project; City Project 08 -13
City of Shorewood, Minnesota
Dear Mr. Brown:
TKDA is pleased to submit this Proposal for the rehabilitation of Lift Stations 15 and 17. We
look forward to an opportunity to continue our service to the City of Shorewood. To ensure
continuity of our services, we are proposing to use our core design team that we used on the
recently completed design of the 2010 Street Improvement Project. This team has successfully
provided engineering services for the rehabilitation of lift stations and construction of new lift
stations in a neighboring community since 2004. Our team is supported by the expertise of Larry
Bohrer, a professional engineer with over 37 years of municipal engineering experience
including lift station rehabilitation. With access to his expertise, the right solutions will be
provided for the project. Together we have the necessary experience, project understanding and
qualifications to provide you with cost effective professional services for this project.
This Proposal is submitted pursuant to your Request for Proposals (RFP) received by TKDA.
The contents of our Proposal present our understanding of Shorewood's planned improvements,
our team, and our fees. Please contact Cara Geheren at (651) 292 -4630 if you have questions or
need additional information.
Sincerely,
Cara L. Geheren, P.E.
Manager, Municipal Group
Division
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
19 1 4 ,1 0 1
The right time. Th, right purple. The ri& company
Project Manager - Ms. Geheren has
more than 11 years experience in
municipal engineering serving as a
Consulting City and Town Engineer,
Project Manager, and Project Engineer.
She has led numerous lift station
improvement projects, including the
capital planning, project design, stakeholder meetings,
and construction management and administration. When
working on municipal projects, she strives to ensure
that the best solution is applied for each individual
project. Responsibilities: Provide overall coordination and
responsibility for the Project.
:•
QA /QC - Mr. Bohrer's 37 -year
professional career in municipal
engineering includes working as a
Project Engineer, Project Manager, and
Consulting City /Town Engineer. He is
experienced in all matters of municipal
engineering including design and
construction of both new and rehabilitated lift stations.
Recent work includes lift station design in Plymouth,
Columbus, and Lindstrom. Responsibilities: Provide design
support and QA /QC review for the Project.
CHAD ISAKSON, EIT, LEED AP
Project Engineer - Mr. Isakson
graduated in May, 2007 from
the University of Minnesota with
a Bachelors of Civil Engineering
Degree. He works in the municipal
services division providing assistance
on the development of feasibility
studies, plans and specifications, and construction
administration for municipal infrastructure projects.
Recent work includes lift station rehabilitation for the City
of Victoria. Responsibilities: design assistance, specification
development and cost estimates.
Surveyor- Mr. Garr has over 25 years
of experience as a Civil Engineering
Technician and serves as one of TKDNs
senior Mn /DOT certified Construction
Observers. His services include survey,
construction management, field
observation, field computations, record
keeping, and construction staking for a wide variety of
municipal infrastructure projects, including sanitary sewer
systems, watermain installation, storm sewer systems,
street reconstruction and State -Aid improvement projects.
Re6ponsibi8ties: Survey services.
MARK BYERS
Technician - Mr. Byers provides
assistance with survey, utility locates,
plan preparation, take offs and cost
estimating for municipal street and
utility projects. Mr. Byers is also a Mn/
DOT certified construction observer
providing field services for sanitary
sewer systems, watermain installation, storm sewer
systems, street reconstruction, state -aid improvement
projects, and utility improvements installed through
directional drilling. Responsibilities: Survey assistance and
plan development.
C!'(Y OF HOP LWOOL) I ur7 STATIONS 15 AND 17 REHABIUTATDN PROJECT
EMS= CARA GEHEREN, P.E. IMMENINWIF GARY GARR
a M e
The City of Shorewood is seeking engineering
services for the rehabilitation of Lift Station
No. 15 and Lift Station No. 17. Per the Request
for Proposals, each lift station requires new
submersible pumps, guide rails, hardware, check
valves, concrete cover slabs, and hatch covers
with safety grates. Improvements will also include
injection and /or chemical grouting and coating as
needed to prevent ongoing infiltration. The City is
currently seeking proposals for electrical controls
and cabinetry under separate contract. This project
will need to coordinate the electrical installation of
the panel provided under the other contract.
Each site presents unique challenges given
its proximity to water and the need for site
improvements at each location. A parking spot and
small retaining wall is needed at Lift Station 15
and minor pavement improvements are needed
at Lift Station 17. The project should also consider
addressing the stormwater runoff that appears to
flow directly over the cover of Lift Station 17. Though
the proposed land disturbing activities are minor,
Minnehaha Creek Watershed District should be
consulted during the preliminary design phase to
verify required permits.
After an initial meeting with the City to establish
project critical success factors, the project team
will complete a topographical survey of the sites
and commence preliminary design. Preliminary
design services will include a review of utility
TKDA
MMMMMMMM
Tho eight ti.. Tho eight people Tho eight ... p®gy
locations, analysis of service area, development of
recommendations, and preparation of preliminary
plans and opinions of probable costs. A summary
of existing ownership for the sites will be prepared
using available plat records. TKDA will also
coordinate with American Engineering Testing, Inc.
to complete subsurface exploration, if deemed
necessary, and finalize list of required permits. A
meeting will be held with the City for review and to
establish final design guidelines.
The final design phase includes the development of
final plans, specifications, and bidding documents.
Coordination of the installation of the control panel
for each lift station will be an important task during
this phase to prevent any construction delays. Plans
and specifications will be submitted to the City for
90% review. Upon completion of the plans and
specifications and approval by City Staff, TKDA will
assist in the advertisement for bids and respond to
bidders questions.
After a contract is awarded, the project team will
provide construction staking as required, review
shop drawings, and attend the preconstruction
meeting. Periodic site visits by the Engineer will
occur to determine general conformance by the
Contractor with Plans and Specifications.
Upon completion of the work, record drawings will
be prepared and delivered to the City along with
required construction documentation.
Ufy OY SHORNWOOD I LIFT STATIONS 15 AND 17 REHABILITATION PROJECT
STAI
Project Fee Estimate
4IleP2. „, City of Shorewood
"I Lift Station 15 and 17 Rehabllltatlon Project- City Project 08 -13
`' -„-�, �.a�RGCa EsU 'metes�d,!�rayRtfaurfRega3r8`d
�nEan sri++D�: app .�. SwH
A, Pra'ect Management
1 Inhlal City Meeting and Project Coordination 60 8.0
n
samara«.
-,
awk�.
....,a3w
5118/2010
CJI
;.
` �utats .
, ...,. ..:
14.0
SUBTOTAL HOURS
6.0
800
14.0
SUBTOTAL COST
$ 690
$
$ 544
$
$
$
$ 1,234
B. Preliminary Design
1 Perform Site Survey and Drewin s
05
4.0
8.0
12.6
2 Coordinate Utility Locations
1,0
TO
3 Flow Design
0.5
40
4.5
4 Recommendations
2.0
4B
10.0
160
5 Prepare Preliminary Plans
0.5
6.0
16,0
22.5
6 Evaluate Options
0.5
1.0
tin
7.5
7 Provide Opinions of Probable Cost
0.5
4.0
4.5
8 Permitting Assistance (H necessa
0.5
2.0
2.5
9 Owners and Encumbrances Report
0.5
2.0
2.5
10 Develop Schedule
0.5
1.0
1.5
it Preliminary Review Meeting w /Staff
3.0
3.0
6.0
SUBTOTAL HOURS
70
6.5
39.5
200
8.0
81.0
SUBTOTAL COST
C. Final Desl n
1 Perform Final Design of Lift Station
$ 805
$ 1.053
20
$ 2,686
.:.....,
12.0
$ 1,260
.=
$ 1,512
$
'
....v.
$ 7,316
„ . , _'.r
14,0
2 Develop Details for Sewer Bypass
0.5
40
4.5
3 Electrical Design
4.0
4.0
4 Site Pi2ing Final Design
2.0
2.0
5 Pre are 90% Com lele Plans
10
4.0
16.0
21.0
6 Review 90 %Complete Plans w /Staff
3.0
3.0
6.0
7 Finalize Plans and Specs
1.0
4.0
6.0
12.0
23.0
SUBTOTAL HOURS
5.0
2.5
33.0
22.0
12.0
74.5
SUBTOTAL COST
$ 575
$ 405
$ 2,244
$ 1,386
$
$ 636
$ 5,246
.<
.;
77 777
. 77777
1 Provide City Bid Advertisement
0,5
0.5
2 Provide City Bidding Documents
0.5
1,0
1.5
3 Provide City Addenda (if required)
1.0
iD
1.0
3,0
SUBTOTAL HOURS
1.0
2A
2.0
5.0
SUBTOTAL COST
$ 115
$
$ 136
$
$
$ 106
$ 357
E. Construction
1 Attend the Pre- Wristmction Meeting
30
3,0
2 Construction Stakirip
8.0
8.0
3 Review and Process Shop Drawings
0.5
6.0
1
65
4 Review Schedule
0.5
0.5
1.0
5 Address Contractor's Questions
1.0
1.5
8.0
10.5
6 Pre are and Coordinate Punch List
2A
2.0
7 Perform Periodic Site Visit
8.0
60
8 Prepare Record Drawin s, Closeout
1B
1
1.01
12.0
1
1 1.0
15.0
SUBTOTAL HOURS
13.5
2.0 1
17.5 1
12.0 1
8.0 1
1.0
54.0
SUBTOTAL COST
$ 1,553
$ 324
$ 1,190
$ 756
$ 1,512 1
$ 53
$ 5,388
TOTAL HOURS
32.5
17.0
100.0
54.0
i6.0
15.0
228.5
TOTAL LABOR COST
$ 3,738
$ 1.782
$ 6,800 1
$ 3.402 1
$ 3,024 1 $ 795
$ 19,541
Travel& Subsistence (M)
$ 300
Reproduction& Reprographics (RR)
$ 600
Allowance Soil Investigation Report and Testing Services
$ 5,000
TOTAL PROJECT
$ 2$gg1
ROUNDED TO
$ 25,500
Department
Council Meeting
Item Number
L•3y
Public Works
June 14, 2010
From: Larry Brown, Director of Public Works
Date: June 10, 2010
DESCRIPTION: Accept Proposal for SCADA System and Electrical Control Panels for Lift Stations 15
and 17.
Background / Previous Action
On April 12 2010, the City Council authorized the publication of a request for proposals for a
Superior Acquisition and Data Control ( SCADA) system, in addition to the manufacture and
purchase of two electrical control panels for lift station 15 and lift station 17 on Enchanted and
Shady Islands.
Three firms have submitted proposals for the SCADA systems and controls. These firms are:
• Quality Flow & Integration, Inc (Mission Communications Network)
• ICS— Healy Ruff (I Control Communications Network)
• Electric Pump (Link 2 Site Communications Network)
Attachment 1 is the summary and cost comparisons for the three proposals. Note that there
are two parts to the cost factors. The first category is the "one -time costs" for the two control
panels and setting up of the web site for alarms and controls. The second category is the
ongoing subscription costs for the monitoring and alarm service.
After review of the breakdowns, and review of the proposed equipment, the firm of Quality
Flow and Integration, Inc. was not able to meet specifications. Specifically, the system
proposed by their network is a monitoring network only. The full range of control of the pump
station is not available under the Missions Communications Network.
Therefore, staff continued the review between the remaining two firms. Of key importance
are the ongoing subscription costs. Shown on the breakdown is the annual subscription cost
per lift station, and what would be the total subscription costs, ultimately, for all fifteen lift
stations once the system is built out.
• Staff is recommending that the proposal be awarded to the firm of Electric Pump that uses
the Link 2 Site Communications Network. As noted in Attachment 1, the costs for the
equipment and subscriptions are:
Council Action:
One Time Charges
Setup Charge Web Site $ 50
Control Panel Lift 15 $14,779
Control Panel Lift 17 $14,779
Subtotal $29,608
Ongoing Subscription Charges
Subscription Cost /Station $ 20 per month
Subscription Cost per year per lift station $ 240 per year
Estimated Cost for 15 Lift Stations per year $ 3,600 per year
Currently, each lift station has a cellular unit with an auto dialer in each lift station. Under this
system, there is not any ability to monitor flows or conditions, control, trouble shoot or obtain
flow reports for any of the systems. The ongoing cellular cost alone for the existing system is
$169.08 per lift station, per year. For all fifteen lift stations, this equates to $2,536.20. Thus,
for the additional $1,063 per year, the ability to query, control, and obtain flow reports for all
fifteen lift stations is now possible.
It should also be pointed out that currently, if an alarm is received for a lift station, staff has to
travel to the lift station, determine what the problem is, and if necessary, return to the Public
Works Facility to obtain the generator or proper equipment to address the issue. When
discussing the lift stations on the Islands, the time factor for travel to the site with the proper
equipment becomes imperative for timely response to alarm events.
Due to Shorewood being a highly "treed community' there tends to be a substantial number of
power outages. Under the current system if a power outage occurs, staff does not know if the
alarm is due to a power outage, a high water situation, or a faulty component. Therefore, they
must travel to the site, diagnose the issue, and likely return to the Public Works Facility to
obtain the proper equipment. While this is critical for all of the lift stations, it certainly
becomes imperative for the lift stations on the Islands. The ability to diagnose issues on line,
prior to traveling to the site, allows an operator to respond in a timelier manner with the
proper tools.
Therefore, staff is recommending award of the contract to Electric Pump that uses the Link 2
Site Communications Network. If approved, the funds for the cost of the control panels would
originate from the CIP lift station reconstruction projects for list stations 15 and 17, with the
ongoing subscription costs being funded by the Operations Budget for the Sanitary Sewer Fund.
Options
1. The City Council may elect to accept staff's recommendation to award the contract to
Electric Pump, with one time contract costs not to exceed $31,761.98 (including sales
tax), in addition to the ongoing subscription costs, as outlined in the proposal.
2. The City Council may elect to accept an alternative proposal.
3. The City council may elect to reject all proposals and provide staff direction for the
project.
Staff Recommendation
Staff s recommendation is to award the contract to Electric Pump, with one time contract costs
not to exceed $31,761.98 (including sales tax), in addition to the ongoing subscription costs, as
outlined in the proposal.
ATTACHMENT 1
Comparison of Costs for SCADA Proposals
`�ri.... =--
eLeCTIUG PUMP
Sale Reorresentative
Troy D. Heimerl
Ceff 612 -840 -9499
To: City of Shorewood
5755 Country Club Road
Shorewood, MN
Attn: Larry Brown
Ref.. RFP Information
Lift Station No. 15 & No. 17 Control Panel Proposal
(2) PowerPack Express Model FP1 control panels that will monitor a process
variable (wet well level) and provide controls for two pumps in a pump -down
more of operation. Panels to include the following:
• UL 698 A serialized label
16 AWG minimum control wiring
NEMA 31R 304 stainless steel enclosure with 3 -point padlocking handle and
aluminum inner door
Service Entrance rained Main Power disconnect with Emergency Power
disconnect
i NEMA rated x -line combination motor starters with solid state adjustable
overload relay incorporating — Class 10 overload relay trip curve for 5 hp
submersible pumps
Green "Pump Running" indicating lamps
H -O -A selector switches
"Pump OL Reset" pushbuttons
® Running Time Meter for each pump along with third running time meter for
combined running time of both pumps running together
Sealed atmospheric pressure equalization system
• Model LC 150 solid state controller ; 0 -10' range
i Model A1000i 4 -20mA submersible transducer
Link2Site cellular telemetry and internet based monitoring modem /system
Model C131000 float back up module with 3 Flygt Floats
Single Phase Components for Flygt Model 3102 -434
i Phase Failure Protection Module
• Single Phase Lightning Arrestor
• Condensation Heater
GFI Convenience Receptacle
® Flygt Mini -Cas modules for moisture and pump thermal overload protection
® Emergency Disconnect with Sliding Mechanical Interlock
0 Style 1 Crouse Hinds 100 amp generator receptacle
(1) Lot of freight & start -up services
(4) Sets for As -built drawings
TOTAL DELIVERED SELLING PRICE. $29,558.00 plus tax
The Basic Link2Site Service Plan
The Basic plan offers instant alarm notification with two scheduled updates a day
in addition to having up to 30 user activated "Update Now" a month. The Basic
plan includes communication monitoring between the controller and the cellular
modem and the cellular modem and the web page. The Basic plan includes the
easy to navigate Web Interface, alarm summary /history log, maintenance alerts,
rainfall reports, site access log, connection reports, pump control features and
exportability of reports, graphs and alarm logs to Excel. Flow totals are kept
track at the station and the web page daily flow totals are updated the following
day. Pump runtimes /starts are kept track at the station and the web page daily
totals are updated the following day. Limiting the station to the two scheduled
updates limits the web sites trending ability for levels and flows.
Pricing is as follows:
• Onetime set up fee of $50.00
• $240.00 per year per unit
Exclusions:
Unless specifically referenced above Electric Pump excludes:
• All taxes, fees, permits, lien waivers, bonds and licenses.
• Onsite installation supervision.
• Receipt, storage, setting in place, installing or terminating any equipment or
instrument.
• The supply of any mechanical appurtenances for panels or instruments. This
includes, but is not limited to power company transformers /metering, pumps,
motors, pull boxes, junction boxes, conduit, piping, tubing, valves, lighting
panels, transformers, anchors, support stands, ground cables or rods, stilling
wells, chemical feed equipment, flow meters, etc.
• The supply of interconnecting materials external to enclosures, i.e. wiring, cable,
conduit, pressure taps, tubing, telemetry or phone lines, or special cables.
• The supply of or installation of separate mounting brackets, bases, stands,
pushbutton stations, power fuses, pilot control switches, disconnects, manual
starters or disconnect panels unless specifically listed in our scope of supply.
• Any demolition, removal, transfer or disposal.
• Concrete work of any type.
• Installation and final termination of all wires or cables.
• Any specialty electrical testing, including but not limited to insulation, resistance,
grounding.
Proposed Delivery Schedule:
Drawings 3 -4 weeks after receipt of order, delivery 8 weeks after approval. These time
periods are typical for this type of work and in some cases can be modified depending
on project completion time lines.
If you have any questions or require additional information please feel free to give me a
call.
Respectfully submitted,
EL RIC UMP
Tro� D. Heimerl
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Cellular Phone
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Central OHica .ink25ih AlarmlEVent NOdf CaC on',
Servers
1. Stand ed nt
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2. 5"
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30eig a' a Phone Cali or Gl's
4. Text V q
5. All Floor (4)M mod,a,Once
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owner computers wah
Woo Browser and Internet Access
Link2SIte . r and Internet used
Monitoring and. Control Beata
Easy to Instal I, Easy -to- Configure
The Link2Site system uses the cellular
networks'strength and coverage to
provide a reliable, secure, low -cost,
easy -to- install and fully functional
SCADA solution. Auser- friendly
operator interface accessed through
your web browser provides much of
the functionality of traditional scada
solutions. The Link2Site system is a
totally integrated, fully automated,
control and monitoring solution for
pump stations. Suitable for use as a
stand alone system or perfect for
incorporating into an existing system,
Link2Site provides site monitoring as
well as 2 way pump control including
pump start and stop setpoint
adjustment, remote "on /off" control,
and alarm setpoint adjustment.
Link2Site is advanced, supporting
redundant communication topologies
such as conventional radio and
cellular simultaneously.
Innovative for
Monitoring . Control
We're putting more monitoring and
control options in your hands.
Alarm Notification
The Link2Site system provides immediate notification of alarms
via email, pager, text message, a phone call or all four. Advanced
callout scheduling functionality ensures that the appropriate
person is called in the event of a system alarm. Alarms can be
acknowledged either by phone or by computer. The Link2Site
system's "always on" heartbeat functionality ensures that your
system is always connected.
Something for Every User
Siemens Link2Site monitoring and control system is available with
a variety of flexible service plans to meet users' individual system
needs. These needs could include alarm monitoring, complete
SCADA control, an easy -to- implement redundant communication
network, or a simple way of communicating with remote sites.
Advanced Features
Advanced pump station performance algorithms are included as a
standard and allow for pump station optimization. Optimization
reduces energy requirements and prolongs equipment life.
Link2Site with Inual-ink
Link2Site also monitors pump usage and performance overtime
providing operation and maintenance notification and assisting to
predict pump station failure before it occurs. Multiple methods of
volumetric flow calculation for the station or individual pumps are
available to assist with performance analysis.
Security
Site access security, and controller configuration security can be
implemented via user entered passwords through the optional
keypad or with the new Access reader technology. Configuration
changes and site access events are time and date stamped and
can be recorded and reported over the cellular connection.
Link2Site Modem Specifications
Input Power
Network Protocol
Output Power
Temperature Range
Certifications
Receiver Sensitivity
8 -30 VDC
GPRS Class 8, 10 & 12
GSM850- 2W,GSM1900 =1W
-30° C to +70° C
FCC, UL, CE, AT &T
-105 dam ( @antenna connector)
Link2Site Service Plans !'
System: Data U,pdate'FrequencylSite
' °Model # ..
Basic
2 Scheduled Updates/Day + Alarms+ 2 User Updates per day
ILK-Basic-01
Virtual Real Time `
Every Event or Alarm +iUnlimited ".Update Now' User Updates
;ILK Vtime 01
Real Time iEvery
4 -5'. minutes + Alarms + Unlimited "Update Now" User UpdatesILKRtime01
Unk2Site solution as a kit. Includes modem LC150 02. base controller, cables, standard antenna
Part'Number
:Description
Link2Site solution in a 14 x 12 NEMA4 box.: Includes modem, LC150 02 base controller, cables,
ILK- L2SBOX01 -01
standard antenna w/3 of cable and battery
-
Link2Site solution on a 14 x 12 chassis. Includes modem, LCI 50-02 base controller, cables, standard
ILK= L2SCHSSIS01 -01
antenna w112'of cable and battery
Unk2Site solution as a kit. Includes modem LC150 02. base controller, cables, standard antenna
`ILK- L2SSOLKITO1 -01
w112 of LMR174:cable and battery
Link2Site Modem kit,: includes cellular modem,communications cable, power cable, and standard
ILK- L2SMDMKIT -01
antenna w112'ofcable.
ILK- OORDR00:1 -02
iAccess reader, 10 cable -
ILK- 00FOB01 -01
iAccess key FOBs,. package of5
ILK- RNGAUGE01 -01
Standard tipping bucket style rain ;gauge
- ILK- ANTMO.UNT -01
Pole or surface: antennae mounting kit brackets
The LC150 Supports a Wide Variety of
Communication Media
• Radio (UHF, VHF, Spread Spectrum, Cellular)
• Eth(
Diagnostics
On board com
and diagnostic
support
troubleshootir
120 Volts AC
10 -30 VDC -
Operation
VFD Stage and
Ramp Control
for up to 3 VFDs
lated Inputs for
el, flow and pump
lures
Apart Terminal
ks for Ease of
illation &
Maintenance
LC150 Base .Unit Specifications
.:Description
'Power Supply r
120 VAC or1 -030 VDC wIBattery' backup ..
Packaging ,:DIN
rail mount, 5.4 "x7:5 "x2.25 ""
Communications Port
- OL port, . 2RS232: Telemetry Ports support Modbus ,DFl and Link2SiteSM.
Discrete Inputs :
°16 channels max 30.VDC, isolated -
PumplAlarm Outputs
5. channels, "10A @ 1.20 VAC: relays.
Highllow Level Alarm Outputs
2 channels, Open collector, 100 mA'a 5 -30 VDC
Analog Inputs (Qty. 2)
2 channels, 4 -20 mA or 0-10 VDC
Resolution
16 bits
Calibration
Software
.Isolation 1
1 KV
Excitation. Voltage '::24
VDC or 6.2 VDC, isolated
`Analog 0utput -
'1 channel, 1 -5:VDC
Certifications
UL, FCC
Optional Operator Interface
,Description
Packaging
Door mounted, 8.5"x7.5 "x1.5" -
Power
Supplied through communications cable from Base Unit
Level, Stage, Alarm Setpoint Display
LED columns, 40 segment, ultra bright
LCD
2 x 16 character, backlight, 4 key keypad
Environmental Rating
NEMA'1
2 Built -in RS -232 Serial Ports
Supports Modbus "', DF1 and
Features:
Full Control or Monitor Only
Custom Overview Map
• "Flyover' functionality
• Color coded status
Easy to Navigate Web Interface
• "View at a Glance" site details page
• Customer overview pages
Pump Control
• HandlOfflAuto control
• Start and stop setpoint adjustment
• Alarm setpoint adjustment
Alarm Notification
• Voice
• Email
• Text message
• Pager
• All four options
Notification Scheduler Function
Remote Alarm Silence
Alarm History Log
• Time and date stamped record of:
- Alarms
-Alarm acknowledgements
- Alarm clear status
Event Log
• Time and date stamped record of system events
Site Access Log
• Time and date stamped record of
- Site access, who, when, how long
- Controller setup access
Maintenance Alerts
• Unbalanced runtimes
• Runtime exceeding setpoint
• Runtime exceeding 30 day average
• Number of starts exceeding setpoint
Reports (Station Summary, Flow History, Rainfall)
• 0aily, Monthly, Yearly records of:
- Station flow total
- Flows per pump
- Average, maximum, and minimum flows per station
- Average, maximum, and minimum flows per pump
- Pump starts (daily and total)
- Pump runtimes (daily and total)
Rainfall Report
• Time and date stamped record of rainfall (Requires
tipping bucket input)
Custom Graphs
• Multiple pens
• User definable
• Can be saved as standard graph for future use
Standard Graphs
• Station performance (runtime vs # of starts vs flow)
• Analog values (flow, level)
Connection Summary Report
• Time and date stamped recordlsite
- Signal strength
- Average, maximum, minimum signal strength
Update Now Functionality
Exportability of Reports, Graphs, Alarm and Event Logs to
Excel
All Screens Supplied with Print Function
water and wastewater control solutions
ent Control Systems, Inc. • 13605 15'" Avenue North, Suite 100 = Plymouth, MN
Telephone: 703 -559 -0568 . Fax: 763- 550 -2167 • Weta: www.irrhraalyruff.00m
PROPOSAL FOR SCADA SYSTEM
Lift Station 15 and 17 Control Panels
May 12, 2010
Mr. Larry Brown
Director of Public Works
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
ICSHR #: 20100201TPL CC
Dear Mr. Brown,
ICS Healy -Ruff is pleased to provide this Proposal for control panels for Lift Station 15 and Lift Station
17 and the web - hosted SCADA system. This proposal is based on our standard Micro -VPAC pump
controller and our icontrolTM web- hosted SCADA solution.
Section 1 - Introduction
Company and Contact Information:
ICS Healy -Ruff
Instrument Control Systems, Inc.
13005 16 Avenue North, Suite 100
Plymouth, MN 55441
Tel: (763) 559 -0567
Contact Person: Chris Cole (ecole gicshe ; 763 - 231 -3906 direct)
The pricing and terms contained in this proposal are firm if accepted in writing witbin 60 days of the
proposal date. Pricing does not include any applicable sales, use or other taxes.
1. Introduction
2. Table of Contents
3. Summary of Qualifications and Experience
4. Project Schedule / Timeline
5. Cost and Pricing Schedule
6. Future System Considerations
7. Standard Terms and Conditions
'CS R TRUME H LY RUFF
CONTROL. SYSTEMS
Instrument
control
rol HEALVnRUFF
ICS NEARM-RUFF
Section 3 - Summary of Qualifications
ICS Healy -Ruff has been a leading provider of automation and controls solutions to the municipal water
and wastewater market for decades. Healy -Ruff has been designing control products and systems since
the 1920's and ICS (Instrument Control Systems) has been providing custom controls and system
integration services for nearly 30 years. The two companies merged in 2009 and together have the most
comprehensive range of solutions and market coverage in the industry. ICS Healy -Ruff has also attained
"Certified" status from the Controls Systems Integrators Association, which ensures the highest levels of
technical competence, project management and business stability in industry. For more information, we
invite you to visit our website: www.icsheal ff. coin .
ICS Healy -Ruff is a manufacturer of control systems. We have our own standard products and solutions
as well as the ability to design and deliver custom solutions. We are not a "manufacturer's rep" or
distributor of third -party products and services.
Personnel
ICS Healy -Ruff is located in Plymouth, MN and has approximately 50 staff - all of which are dedicated to
the sales, development, design, manufacture, programming, service and support of control systems for
water and wastewater applications.
Our design staff includes several experienced and degreed engineers and 3 on -staff P.E.s (electrical). The
designs for this project will be based on our standard and proven Lift Station control panels and our
standard web - hosted SCADA system. Project - specific work will be performed by degreed and
experienced engineers and programming and service will be performed by ISA- certified technicians.
Specific resumes and qualifications can be provided upon request.
SCADA System Development Experience
ICS Healy -Ruff has several decades (and thousands of projects) of experience in developing and applying
process control and SCADA solutions in the water and wastewater marketplace.
This experience includes both the development, implementation of our own SCADA solutions (sold
under the Systemanager, H2Ovation and icontrolTM brands) and the design of customer specific solutions
using standard industrial software packages (such as Wonderware, Intellution, RS -View, ...).
We also have extensive experience in the design, manufacture and implementation of controllers
specifically designed for water and wastewater applications (F1oatPak, PumpPak, PRO -Line and VPAC)
as well as expertise with every major brand of industrial PLC (Allen - Bradley, GE, Siemens, Modieon,
ABB, ...).
This project proposal is based on a standard Healy -Ruff VPAC controller and our icontrolTM web - hosted
SCADA solution. We are not a "manufacturer's rep" or distributor of third -party products and services.
Section 4 - Project Schedule / Timeline
This project would have the following schedule for design, production and implemention:
• Engineering design and a formal submittal package: 4 - 8 weeks from receipt of award / purchase
order.
• Panel fabrication and system programming: 8 - 12 weeks from receipt of approved drawings /
release for production.
• On -site start up support to be arranged as required.
Any project - specific delivery needs will be accommodated as best possible based on mutual agreement
with the client.
20100201TPL CC.docx Page 2 of 12
ICS E,ALY- UFF
Section 5 - Cost and Pricing Schedule
We are pleased to provide a proposal to furnish two (2) duplex, 5HP, 240Volts, single -phase lift station
control panels as described in the consultant's specifications with exceptions as listed herein. This
proposal is based on supplying a functional equivalent to the RFP for SCADA System for two duplex
pump control panels with web hosted SCADA for remote monitoring and control. A description of the
products and services to be provided, along with your costs, are listed below.
Important Exclusions:
1. Installation.
Note: Per the Addendum #1, 8 hours of on -site support are included in this proposal.
2. Mini -CAS Relays,
Note: The Flygt pumps specified for this project require a proprietary (Mini -CAS) relay for the
seal fail /overtemp circuit. This relay is typically provided by the pump supplier. This proposal
does include a provision to mount and wire this relay.
3. Meter and Socket.
Note: RFP Section 8.3.c. It is assumed this will be provided by the installing electrical
contractor per the Addendum.
This proposal includes all items described below:
A. icontrolim Web- hosted SCADA Setup
This one time service would provide for the establishment of
1. The main "log in" page /portal for the City of Shorewood to access the SCADA, reporting and
alarm screens
2. A `landing screen/home page" consisting of an overview map of the City with the locations and
current status of the remote sites (e.g. lift stations) placed on the map.
3. Initial set -up of up to 4 unique user profiles /passwords to be used for secure access from any
computer via standard web - browser software (Internet Explorer, Firefox,ete.)
This portal and home page would serve as the Master site. As the system expands to add more lift
stations and the water infrastructure, they would simply be added to this site.
Price for one -time setup of web- hosted SCADA site: $100 (one hundred dollars)
B. Control Panels for Lift Station 15 and Lift Station 17
Two identical control panels will be provided for Lift Station 15 and Lift Station 17, each comprised of:
1. UL Type 3R 304 Stainless Steel Enclosure
a. Inner Door
b. Wall Mountable
c. 18" Legs with Skirts
d. 3 -Point Latch
2. Lightning Arrestor
3. Phase Monitor
4. UL 698A Intrinsically Safe Label
5. UL Service Entrance Rated
6. Main Circuit Breaker
7. Emergency Breaker with Interlock Assembly
8. 100 Amp Generator Receptacle
9. Combination Starter
a. Circuit Breaker
b. NEMA Starter
c. Class 10 Overloads
20100201TPL_CC.docx Page 3 of 12
Ics L RUFF
d. Overload Reset Button
e. Start/Run Components
10. Circuit Breakers
a. Control
b. GFI
11. GF1 Receptacle
12. 100 Watt Heater with Fixed Thermostat
13. Battery Backup
a. 10 Amp Hour Gel Cell Battery
14. Pilot devices
a. H -O -A Switches
b. Selector Switch
c. Reset Button
d. Elapsed Time Meters
15. Pilot Lights
a. Run
b.
Over Temp w /Reset
c.
Seal Failure
d.
Pump Failure w/Reset
e.
Power
f.
Alarm
g.
High Level
It.
Low Level
16. Cellular Modem
a. Panel Mount Antenna
b. Antenna Lightning Arrestor
c. Jumper Cable
d. Cable Connectors
17. Micro -VPAC II -T Pump Controller w /sunlight readable backlit LCD display
18. Pumpak Float Backup Controller
19. Intrinsically Safe Barriers
20. Externally Mounted Alarm Light
21. Alarm Horn with Alarm Silence
22. Door Intrusion Switch
23. Provisions to Mount and Wire
a. Mini CAS Relay
24. Terminals and Dry Contacts for Field Wiring
25. Services
a. Engineering and Submittal Package
b. System Documentation including As -built drawings and O &M manuals
c. System Set Up Programming
d. Factory Startup (8 hours on -site)
Provided for separate wiring and mounting by others:
1. Submersible Pressure Transducers
a. 0 -34' Range
b. 75' Cable
c. 3" Diaphragm
d. Cable Hanger
e. Vent Tube
f. Aneroid Bellows
20100201TPL_CC.doex Page of 12
ICS E LIVI- RUh7FF
2. Mercury Free Floats and Anchor Kits
Price for Control Panels for Lift Station 15 and Lift Station 17: 2 @ $12,450 each = $ 24,900 (twenty
four thousand nine hundred dollars)
C. icontrolTM Web- hosted SCADA - Ongoing Subscription
Standard icontrolTM functionality for lift stations would be provided, allowing for secure access from any
internet- enabled PC with standard browser software. Standard features and functionality includes:
1. Communications provided by secure "always on" cellular connection
a. Continuous monitoring of cellular connection
b. Alarm and control /setpoint changes upon event/occurrence
c. Standard 5 minute system polling and update
d. "Fast Update" ability for instant query and troubleshooting
2. Map /Landing Screen as described above showing location and status of entire system
3. Site Status Screen — graphic representation of system
a. Alarm Status
b. Equipment Status (on/off, fail, maintenance)
e. Wet -well level (including trends)
d. Pump Starts and Run Times (today, yesterday, total)
4. Control and Setpoint Screen
a. Operational Setpoints (start/stop, lead /lag)
b. Alarm Setpoints and Enable/Disable of individual alarms
c. Pump Control
i. Alternation
ii. Hand - Off -Auto
5. Alarming
a. Alarm notification via text message, e -mail, or from screen with for up to 8 users
b. Alarm acknowledgement via text message, e -mail or from screen
c. User configurable call rosters and priorities
d. Alarm History and Acknowledgement logs
6. Reports - viewable on web site and exportable to Excel, .pdL .esv, ...
a. Pump Run Times and Starts
b. Station Flows and Levels
c. Mins, Maxs and Averages
Price for icontrolTM web - hosted SCADA for Lift Station 15 and Lift Station 17: $70 per month per
Station x 2 Stations = $ 140 (one hundred forty dollars) per month. Typically invoiced quarterly with a 36
month service contract. Alternative billing cycles (monthly, annual, lump sum) can be accommodated.
Pricing Summary and Terms
A. One time set up charges for icontrolTM web - hosted SCADA site: $100
B. Control Panels for Lift Station 15 and Lift Station 17: 2 x $12,450 = $24,900
C. Subscription fees for icontrol web - hosted SCADA for Lift Station 15 and Lift Station 17: 2 x $70
per month = $ 140 per month
Terms:
• Control Panels and Equipment: Net 30 Days; not dependent or contingent upon manner in which
purchaser may receive payment from others.
• Shipment: F.O.B. Origin Freight Allowed
20100201TPL CC.doex Page 5 of 12
ICS HEALM-RUFF
• Not including sales, use, or other taxes to be paid by customer.
• Prices are firm if accepted in writing within 60 days.
Purchase Orders issued on the above proposal are subject to final acceptance at Instrument Control
Systems, Inc. and to all of the Payment Terms and Conditions of Sale listed on this proposal.
Acceptance of this proposal indicates the purchaser's agreement to these Payment Terms and
Conditions of Sale. /?
Respectfully submitted by
Acceptance of Proposal — The preceding prices, specifications, Terms and Conditions of Sale are
satisfactory and hereby accepted. You are authorized to proceed.
Signature Name Print /Type Official Position Date
20100201TPL_CC.docx Page 6 of 12
ICS HEALY-RUFF
Section 5 - Future System Considerations
It is understood that it is the intention of the City of Shorewood to ultimately tie in their entire water and
wastewater infrastructure into one SCADA and control solution - potentially including up to 35 lift
stations, wells and treatment systems, booster stations, tanks and monitoring sites city -wide. The
proposed ICS Healy -Ruff solution is well suited for this planned expansion. There are some
considerations at the system level that should be taken into account in addition to the initial Lift Station
15 & 17 project criteria, including:
1. Significant investments have been made in recent years in the automation and control of the
City's water infrastructure.
a. You should be able to leverage those investments and seamlessly incorporate those
systems into your web - hosted SCADA system, including the use of the existing
communication infrastructure and Allen - Bradley control equipment.
b. The control applications for your water systems are more complex than a basic duplex lift
station. You should be able to replicate graphics and handle the additional equipment,
variables and control settings specific to your water system.
2. Deploying a "cellular only" approach may get very expensive as the system grows — especially
with 35 total sites. You should consider a "hybrid" approach that incorporates cellular where
appropriate (like LS 15 & 17), but maximizes the use of radio, wired and cable /DSL
communications.
a. The initial costs of radios and other communication options are similar to the comparable
cellular modems.
b. Monthly costs could be dramatically reduced by minimizing cellular bills.
c. You have already invested in some communication links between your water sites.
d. For your water applications, where your well /pump sites are remote from your tanks, it is
not recommended that you send control signals (e.g. a tank level triggering a pump on or
off) over a cellular network.
3. Your Lift Stations could be brought into the system in an affordable, phased -in approach.
a. Retrofit and upgrade solutions can be added to existing stations, eliminating the need for
expensive control panel replacement
b. "Monitor only" solutions could be used for less - critical sites at lower monthly fees
ICS Healy -Ruff solutions
Below are some examples of the solutions that ICS Healy -Ruff would deliver as part of a lower total and
lifetime cost approach to Shorewood's total system.
These solutions can be tailored to the City's exact needs and be implemented at a fraction of the per site
costs as compared to the initial Lift Station 15 & 17 project.
20100201TPL CC.doex Page 7 of 12
ICS HEALN BUFF
Example 1
• Combined water and wastewater on one system
• "Full control' of water system
• "Monitor" of lift stations with future plans to add full control
Utilized existing infrastructure
o Allen - Bradley control hardware
o Radios back to "CTU ", then cable modem to internet
Adding or upgrading x sites per year on lift stations side
• Low cost controls upgrades
• Low cost per site SCADA fees (monitor only, no cellular expenses)
20100201TPL CC.docx Page 8 of 12
ICS � E,f�RY -RUFF
am`Pa
Example 2
• Typical "full control' water system — wells, pumps, tanks, flows, chlorine
20100201TPL CC.docx Page 9 of 12
• System Status graphical screens
• Control, set point and trend screens
ICS HEAMRUFP
Example 3
Affordable pump control upgrade (from basic float control) with icontrolTM web - hosted SCADA
20100201TPL_CC.docx Page 10 of 12
ICS HEALWOUFF
Standard Terms and Conditions
Controlling Provisions: These terms and conditions shall supersede any provisions, terms, and conditions contained on any
purchase order or other written form Buyer may use or provide (whether received by Seller prior or subsequent to the date
hereof), and the rights of the parties shall be governed exclusively by the provisions, terms, and conditions hereof.
Quotations and Acceptance: Acceptance of a quotation, whether by a separate purchase order or by other means, shall
constitute an acknowledgement and approval of the quotation as written and an acceptance of the Terms and Conditions
hereof. Written quotations shall expire on the date specified in the quotation or, in the absence of such specification, thirty
calendar days from the date issued. Seller may, by written notice, terminate a quotation at any time prior to acceptance. Any
purchase order received after expiration of a quotation, which Seller honors, shall be subject to all of the Terms and Conditions
hereof.
Submittal Drawings: Submittal of drawings for approval, if required, will be made after receipt of complete information from
Buyer. The quantity of the submittal drawing sets will be specified in the contract documents. Additional sets will be supplied
at $100.00 per set. Return to Seller of two (2) final approved drawing sets constitutes notice to Seller to proceed with
manufacturing. If Buyer's order is conditioned upon "engineer approval" Seller requires written notification from Buyer in the
form of approved submittal data.
Intellectual Property: Any software to be developed by Seller shall remain the sole intellectual property of Seller. Following
acceptance and final payment, Seller shall grant to the Buyer a non - transferable, non - exclusive license to use the software for
the Buyer's internal purposes only.
Force Majeure: Seller shall not be liable for failure to deliver or perform, for any delay in the performance of orders or
contracts, or in the delivery of shipment of goods, or for any damage suffered by the buyer due to such delay or failure, when
the delay or failure is, directly or indirectly, caused by or arises from delays of suppliers or carriers or any other cause beyond
Seller's control.
Prices and Taxes: All project prices are'T.O.B. Shipping Point, Freight Allowed to Jobsite" unless expressly stated otherwise. Ir
other words, Seller shall pay for the freight to Buyer's project site; however Buyer shall bear all risk of loss while items are in
transit. Non - project or replacement parts are shipped pre -paid and added to any service related invoices. Prices do not include
sales, excise, municipal, state, or any other governmental taxes. Buyer shall be responsible for all taxes.
Credit Approval: The credit terms specified on the face hereof are subject to Seller's continuing approval of Buyer's credit.
Seller may withdraw the extension of credit and require modified payment terms if, in Seller's sole judgment, Buyer's credit or
financial standing is impaired to the point where Seller in good faith deems itself insecure.
Title, Risk of Loss, Inspection of Equipment: Title and risk of loss to the equipment shall pass to Buyer upon delivery of the
equipment to the carrier. Buyer shall immediately inspect equipment upon receipt and any damage must be noted on the
carrier's bill of lading at time of receipt. Seller is not liable for any shortages or nonconformance unless notified by Buyer within
three (3) business days of Buyer's receipt of the equipment.
Changes, Cancellations, Returns: All changes, cancellations, or returns must have Seller's prior written approval and are
conditional on compliance with manufacturer's cancellation /return policies and subject to restocking fees and service charges.
Authorized returned equipment must be packaged and shipped prepaid to manufacturer.
Payment: Unless the Seller extends alternative credit terms, 90% of the total purchase price is due net 30 days after delivery of
equipment (but in all cases prior to field services start -up, if earlier) and the remaining 10% is due upon start -up of equipment
by Seller's field technician, but in no event more than 90 days after shipment of equipment. Any balance owed by the Buyer
after the due date is subject to a 1.5% per month delinquency charge until paid. Buyer shall be further liable for all costs of
collection, including attorneys' fees. Field start-up service cannot be authorized without receipt of payment in the amount of
90% of the total purchase price. If no start -up is required, 100% payment is due net 30 days from invoice date. Buyer's
payment obligation is in no way contingent upon buyer's receipt of payment from any other party.
Indemnification and Default: In addition to all other amounts due hereunder, Buyer shall reimburse Seller in full for all
collection costs or charges, including reasonable attorney fees, which Seller may incur in the collection of past due amounts
from Buyer, including interest on overdue accounts. If Buyer is in default under this or any other agreement with Seller, Seller
may defer performance hereunder until such default is cured. Seller shall have no obligation to provide factory startup
assistance and or factory training until all invoices (including retentions) for equipment have been paid in full.
20100201TPL CC.docx Page 11 of 12
'cs HEARX-RUFF
Security Interest: Seller shall retain a security interest in the equipment until the full purchase price has been paid. Buyer's
failure to pay any amounts due shall give Seiler the right to possession and removal of the equipment after providing ten (10)
days written notice, Seller's taking of such possession shall be without prejudice to any other remedies Seller may have.
Warranty and Liability: Buyer shall have such warranty rights, and other such warranty rights, only as may be extended by the
original manufacturer of the individual products. The terms and conditions of any such warranty rights are set forth in the
Manufacturer's Operations /Maintenance Manual which accompanies each product. These Warranties do not cover anything
considered an "Act of God ". An "Act of God ", is so extraordinary and devoid of human agency that reasonable care would not
avoid the consequences. Damages caused by tornadoes, lightning and subsequent utility power supply power surges or
variances, perils of the sea, extraordinary floods, fallen trees and severe ice storms are usually considered "Acts of God ". Seller
does not otherwise offer any guaranty or warranty for the products or assemblies.
Seller disclaims any and all warranties, express or implied, including the warranties of merchantability and fitness, except as
may be set forth in the terms and conditions of sale in this Agreement or in any express written warranty which Seller may have
otherwise extended to Buyer. To the extent a limited warranty is extended from Seller it shall begin to run from the date of
substantial use of the equipment or substantial completion of the project, whichever occurs sooner in time. All warranties shall
be immediately voided if anyone other than a Seller's employee or authorized representative makes any changes, additions,
deletions, or adjustments to the products, software and computers provided by Seller.
Seller shall not be liable for any damages, charges for labor, or expense in making repairs or adjustment to the product without
prior written approval of Seller. Seller shall not be liable for any damages or charges sustained in the adaptation or use of the
engineering data or service by Buyer or any third party. Seller shall not be liable for start -up or any other field work performed
by personnel other than authorized representatives of Seller unless expressly approved in writing in advance by Seller. Seller
shall in no event be liable for any consequential, incidental or liquidated damages or penalties. Seller's liability under this
Agreement shall in no event exceed the lesser of (i) the cost of remediating any defect or deficiency in the performance of
Seller hereunder, or (ii) the purchase price of the product in respect of which the claim is made.
Operations /Maintenance Manuals: Buyer's installation, maintenance and operation manuals will be furnished in the number
of copies specified at the time of quotation in contract documents. If none specified, one will be provided at no added cost,
with additional copies at $250.00 each.
Applicable Law and Forum: All disputes between Buyer and Seller shall be venued in Hennepin County District Court in the
State of Minnesota. Buyer agrees to submit to such jurisdiction and agrees that the dispute shall be governed by Minnesota
Law.
ICS Healy -Ruff
Troy La Doux
Application Solutions Team
20100201TPL_CC.docx Page 12 of 12
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solutions
Affordable Control.
Anytime. Anywhere.
RZI
icontrol" is a revolutionary Web- hosted Supervisory Control and Data Acquisition ( SCADA) system that provides you with
anytime, anywhere monitoring and control of your water or wastewater systems and eliminates the cost and hassle that
come with SCADA ownership and maintenance.
Powered by Healy -Ruff, water and wastewater application experts with nearly 80 years of industry experience, icontrol is
an affordable, scalable control solution that gives you the freedom to focus on your process.
True Control
Improve your system performance and integrity with full- featured, open- architecture SCADA and Programmable Logic
Controller (PLC) functionality.
True Affordability
Improve your bottom line with monthly service fees that fit within your operation budget while lowering your operating
expenses.
True Manageability
Improve your peace of mind by focusing on managing your operations, not your control system.
OMM
From water pressure to financial pressures, communities today face a growing number of challenges and issues in
providing water and wastewater services. Small- to mid -sized utilities everywhere are feeling the pressure of balancing
shrinking budgets with major infrastructure needs, staffing challenges and compliance and reporting requirements.
Automation, control and remote access technologies offer many benefits to communities and operators as they attempt to
meet these and other challenges. SCADA systems are often used to provide a number of monitoring and control features,
allowing operators access to their entire system from a central or remote location, all while reducing operating expenses,
extending equipment life and improving integrity, compliance and reporting.
However, the acquisition, implementation and operation of control systems can also represent significant challenges to
small- to mid -sized utilities:
• Can we afford it?
• Can we maintain it?
• Will we be getting the most out of our investment?
!control Eliminates the Headaches.
icontro( is the ideal solution for communities and operators seeking all the benefits of a full control and management
solution without the expense or headaches of ownership and maintenance.
With icontro(, a control panel is located on -site providing complete PLC -based control, user - interface and communications
to any individual station or the entire system. System information is then relayed via cellular or broadband communications
to a secure, redundant SCADA server where it can be accessed via secure password from any PC or laptop with an
Internet connection. There is no dedicated SCADA hardware or software to purchase, implement or maintain.
icontro) acquires, implements and manages the required technology and systems associated with the service. You can
focus on what's really important — improving your operations and servicing your customers.
"i no longer come in on the weekend just to see it
the system is rr rnning and t` can go for days at a
fir, ~e mil7oui vi siting the site. l knovv that if there is
ca rohlem„ i wifl be rro:iTied ano wiN likely e axle
to solve, it rernoiely, " said/ /eidt. "This takes a lot
of stress and headaches away from managing the
system, it vlorks fantastic; and definitely makes my
Job easier.!"
Steve Hetdt
City of Northville, `Al
icontrol provides the ultimate in control functionality uniquely packaged for an affordable monthly fee. It's a total control
approach built on open- architecture, industry standard platforms and technologies for the greatest possible flexibility.
We offer more performance and value than alarm - dialers, web - monitoring and other basic monthly fee services, including
dynamic process graphics and information, total process control, managed communications, superior service and support
We host, program, license and maintain the system for you, resulting in a lower initial and ongoing investment in
engineering, hardware and software. icontrol is significantly more affordable, reliable and secure than traditional
SCADA systems.
Process Status
• Dynamic Process Graphics
- Pump Status (Off, Run, Alarm,
Acknowledged Alarm, Maintenance Due)
- Valve Status
- Alarm Status
- RTU Communication Status
• Dynamic Process Data
- Levels
- Starts
- Run Times
- Flow
Process Control
• Equipment Control
- On / Off
- Open / Close
- Alternation
- Hand - Off -Auto (H -O -A)
• Set Point Control
- Start /Stop
- Lead / Lag
- Alarm Levels
• Full PLC Control at Local Site
- "Open Architecture" Connectivity
- Flexible and Expandable 1/0 Options
- Graphical User Interface
- Removable Memory
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Process Control
• Equipment Control
- On / Off
- Open / Close
- Alternation
- Hand - Off -Auto (H -O -A)
• Set Point Control
- Start /Stop
- Lead / Lag
- Alarm Levels
• Full PLC Control at Local Site
- "Open Architecture" Connectivity
- Flexible and Expandable 1/0 Options
- Graphical User Interface
- Removable Memory
Alarm Management
• Alarm Logs with ID, time stamp and acknowledgement
• Easy "Call Roster" set up and changes
• Receive and acknowledge via cell phone, e -mail or PC
• Monthly alarm notification tests
Communications Management
• Proactive communication verification — know if your remote
communication link has been lost
• Technology and carrier independent — Cellular, DSL, Cable, POTS, ...
Data Management
• Configurable Data Updates
- Instantly Upon Exception (Alarms)
- Fast Update Option
- Store and Forward
• Graphical Trending
• Exportable Data Tables
• Standard Data and Performance Reports
• Archiving (with Automatic Back -Ups)
• Custom Reporting and Electronic Filing Options
Security Management
• Secure Data Center Environment
• System Redundancy
• Managed System Access Security and Passwords
• Data and Programming Back -Ups
F1
Integrated Solutions
• Entire system on one site
• Simple serial -port connection to existing controller — no additional 1/0 wiring
• Full- featured, UL- listed pump and process control panels from Healy -Ruff
• Help desk and support from water and wastewater control application experts "� --
We've used our decades of experience to develop powerful technology platforms that enable us to provide
full- featured standard packages for common water and wastewater applications as well as completely customizable
solutions for larger, more complex systems.
Our standard solutions for lift and booster station applications include:
Monitoring and control
• Simplex, duplex, triplex or quadplex
pump circuits
• Tank and wet well level monitoring
• Flow meters
• Generators
• Variable frequency drives
Alarm notification, management
and acknowledgement
Data, trends and reports
• Levels
• Flows
• Starts
• Run times
Or, we can create the ideal custom solution for complex water and
wastewater treatment processes, RTUs spread across hundreds of
square miles, remote access to multiple systems with a single log -in,
even advanced reporting, data analysis and electronic filing solutions.
With icontrol, you'll get scalable, full- featured control without the
expense and aggravation of ownership and maintenance, resulting
in significant financial and operations benefits.
icontrol is the solution for you if you're seeking:
The benefits of automation, control and remote access
solutions to help you address financial, infrastructure,
staffing and compliance challenges
A solution that fits within your operating budget while
lowering your net operating expenses
Total Cost of Ownership
EM Fi20vation
Time
The avoidance of large capital investments in rapidly
For larger and more complex systems, cost -
evolving dedicated hardware and software technologies
benefit and total cost of ownership analysis versus
traditional SCADA can be done to determine the
most effective solution based on budget, staffing
To focus on the use of these technologies without the
and ongoing operational needs.
expense, staffing expertise and worry that may come with
maintaining them
Dramatically more functionality and higher reliability than traditional dialers or basic web- monitoring
products
• Managed security and integrity of your system, programs and data and full system redundancy
Secure, remote access your process status, process control,
alarm handling, data and reports from any standard
computer
A system that easily expands and changes as your
needs evolve
Service and support from an organization with
nearly 80 years of water and wastewater control
application experience
to r
solutions
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With tens of thousands of installed systems, hundreds of "person years" in applications experience and
a world class nationwide network of local sales and service providers, nobody can match Healy -Ruff's
experience and focus on your community's water and wastewater needs.
From simple pump control, to basic telemetry, to fully integrated SCADA systems. From application
engineering, to system commissioning, to lifetime service plans. Healy -Fluff provides a total control
solution, not just a product. We are constantly bringing the latest technologies and tools and incorporating
them into our water and wastewater applications solutions. We'll also be there to support your future
upgrades and expansions.
icontrol Is a trademark of
Instrument Control Systems, Inc.
0 2009 Instrument Control Systems, Inc.
weler and w.1111119r 1oltr l snlu(lols
ICS F
Instrument Control Systems, Inc.
13005 16th Avenue North, Suite 100
Plymouth, Minnesota 55441
Phone: 763- 559 -0568 Fax: 763- 559 -2187
www.icshealyruff.com
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IUALITY CONTROL & INTEGRATION, IN
Phone: (952) 758 -9445 Fax: (952) 758 -9661
City of Shorewood, Minnesota
Supervisory Control & Data Acquisition System, Equipment &
Installation Bid
Bid date: May 12, 2010 @ 10AM
�-
8006 Street Northwest - New Prague, MN 56071 - -�
Web: www.gc2i.com
Table of Contents
L Personnel & Firm Qualifications, and Experience
II. Time Schedule
III, Pricing Proposal & Description
IV. Cellular Service Pricing
I. Personnel & Firm Qualifications, and Experience
Quality Control & Integration, Inc.
Qualification Statement
Instrumentation, Telemetry, SCADA, & Plant Control
Systems for the Water and Wastewater Industries
Quality, Service, Integrity
Quality Control & Integration, Inc.
800 6th Street NW
Phone: (952) 758 -9445 Fax: (952) 758 -9661 Website: www.gc2i.com
Quality Control & Integration, Inc.
800 6th street NW Phone:(952)'718 -9445
Nc. New Prague, MN 56071 Fag: (952)'758 -9661
Website: www.gc2i.com
Table Of Contents
Within Our Statement:
Introduction 3
Company Overview 4
Products & Abilities 5
References 13
Team Members 14
Resumes 15
Concluding Remarks 19
"We at Quality Control & Integration
stand behind our commitment to
our customers in both Products &
Service. Using only the best and
exceeding expectations means that
you save money & time, and gain
peace of mind."
2
Quality Control c& Integration, Inc.
800 6th street NW Phone: (9 -52)'758 -9445
lCm New Prague, MN 56071 Fax: (952) 758- 9661
Website: www.gc2i.com
Mission Statement
To be a premier products and services
solution provider, where excellence is the
standard, and our company's experience,
commitment, and leadership enhance our
customers' goals and objectives. We strive
to provide products and services that
surpass all expectations.
Quality Control & Integration is the solution to all control and
telemetry needs for the municipal & industrial water & wastewater
markets. Specializing in SCADA and telemetry systems of all
dimensions and complexities to meet your control needs. Quality
Control & Integration, with highly skilled and reputable service and
startup abilities, makes its customer's needs its own, "Quality" and
"Integration" are not only in our name, but also in what we strive
to in our work epithet. Working to provide quality products,
service, and parts and integrating your needs in order to produce
an unparalleled system that surpasses expectations.
Introduction
Q1 Quality Control & Integration, Inc.
800 6th street NW Pbane: (952)'758 -9445
New Prague, MN 56071 Fax: (952) 958 -9661
INC Website: www.gc2i.com
Company Overview
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Providing a sales and service extension to Quality Flow Systems, Quality
Control & Integration specializes in controls and telemetry for the wastewater
industry. With the ability to provide service and startup to any type of control
or telemetry system we can serve any need or problem. Quality Control &
Integration, in working with the best, can also provide any panel or control/
telemetry element needed. Capable of providing any system or addressing
problems with existing systems we are here and capable.
i _ 1 • =4
Started in 2007, Quality Control & Integration is in no way new. With over a
hundred years of combined experience in the wastewater industry, we bring
our long experience to a new specialized setting in order to better serve our
customers. As a sales and service extension of Quality Flow Systems, we
bring experience and a long contact and service history to our setting in
controls and telemetry.
170 • a 1 _ •
Quality Control & Integration understands that its customers are providing
important services to their clients and. citizenry. Knowing this, we strive to
provide the integral effort needed in order to provide a superb system in the
shortest amount of time. With staff available 24 hours a day, seven days a
week, we are always available and capable of addressing the bumps and
getting everything "back on the road ". No problem too big, no system too
complex, we provide it all and service it too.
MM� it" V
Our employees each have vast experience in the wastewater industry servicing
controls or telemetry of all sizes. Coming with extensive work experience as
well as an understanding for the market, our employees are qualified and
confident in any environment. We dedicate ourselves to serving our
customers' needs with quality and care in all aspects of their work.
Qualification Statement 4
Quality Control & Integration, Inca
Q1
800 6th street NW Phone: (952) 758 -9445
tz INC. New Prague, MN 56071 Fax: (952)`758 - 9661
Website: www.gc2i.com
Products & Abilities
H2O Client
The H2O Client allows for an easy to use, affordable, and profitable means
to sell bulk water supplies. Quality Control & Integration has seen an
emerging need to produce and distribute an alternative to coin or card
operated Bulk Water Vending Systems. Our keypad operated system
allows for multiple users to enter a simple PIN code in order to purchase
water, saving the hassle and cost of card or coin management. This system
also allows a city to preset each client's total amount of water they may
draw. In addition to these many features the H2O Client can be
customized to existing structures or can exist as a stand alone unit. For
more on the H2O Client please contact us or visit the H2O Client website at
www.qc2i.com/h2oclient.
QCI designs SCADA systems that offer true "open architecture ". The major
benefit of an open architecture structure is system "flexibility ". SCADA
system capability can be extended using products and /or with integration
of hardware /software from other manufacturers. These products include:
• Sensaphone
• Data Radio
• MDS
• MISSION Communications
This flexibility provides a significant option to our customers and allows
them to combine product "brand" satisfaction with QCI's proven expertise
and performance.
We have the in -house expertise and tools to provide the associated services
that are required for radio based telemetering systems. We provide radio
propagation path studies to determine exact specifications for each site.
We also provide complete assistance in obtaining FCC licensing.
Our experience has covered equipment by most radio manufacturers over
the many frequency bands used in our industry including VHF/
UHF /900Mhz, 800 and 900MHz Trunking, and Spread Spectrum.
Iualifacation Statement 5
Q Quality Control & Integration, Inc,
800 6th street NW Phone: (952) 758 -9445
INC. New Prague, MN 560'71 Fax: (952) 758- 9661
Website: wvvw.gc2i.com
We have extensive experience integrating most manufacturers' PLC. We
have consistently taken the lead on the more difficult aspects of a control
system. These include process control loop definition and diagrams,
Programmable Logic Controller (PLC) programming, communications
design, programming and troubleshooting, as well as various data
management applications and the data reporting aspects of any given
system.
Our engineering staff has successfully integrated virtually all -major
Programmable Logic Controllers (PLC) projects.
Personal Computer Integration
Personnel Computer based Human Machine Interface (HMI) is an
important aspect of all the QCI furnished PLC and SCADA systems. We are
certified with InTouch Wonderware as System Integrators. We have
implemented many of the most popular third party HMI packages,
including the following:
• Wonderware, InTouch
• Cimplicity
• RS View
• P1antScape Vista /SCADA /Process
• Citect
Reporting applications utilize standard Microsoft's Excel for Windows,
which enables the reports to be produced in virtually any format. Reports
can be generated automatically based on virtually any criteria; examples
include: "Shifts" or "Daily ", "Weekly" "Monthly" and even on a "Yearly"
basis. Data can be automatically collected at a configurable rate and
stored in an ODBC compliant database. This data can be manipulated to
produce averages, totals, minimum and maximum values, which can be
imported into Excel. Government required reports could also be generated
using this reporting method. All reports are automatically stored on the
system's hard drive for printing out manually and /or automatically.
R1t 6
• Telemetry & SCADA
• Controls & Automation
• Complete System Troubleshooting
• Equipment Start -up & Commissioning
• Instrument Calibration & Certification
• Radio Path Analysis and Licensing Services
• Dial -up Troubleshooting & Remote Analysis
• Hardware Repair
• In -House Engineering and CAD
• Programming & Design on any PLC platform
• Maintenance Contracts & Training Services
• 24 -7 -365 Service
• UL 508A & UL 698A Certified Shop
• Registered & Factory Trained Wonderware Systems Integrator
® Factory Trained and Experienced in Cited, RSView, and PlantScape
• Experience in Municipal Water, Wastewater & Industrial Applications
Qualification Statement 7
Quality Control & Integration, Inc.
$00 6th street NW Phoac: (952) 75 8-9445
New Prague, NON 56071 Pax: (952)''758 -9661
Website: www.gc2i.com
In addition to the previous abilities and services, Quality Control & Integration also represents
manufacturers, through our sales partner Quality Flow Systems. By proudly representing
these product lines, Quality Control & Integration is able to provide completed control &
telemetry systems, as well as providing service to all types of control & telemetry systems used
in the water & wastewater industries, as well as municipal services.
Leachator
Leachator Pumping Systems supplies complete systems including control panels, pumps,
carriages, discharge assemblies, flow sensors /meters and remote telemetry
instrumentation. The company also provides replacement pumps, motors and components
for Leachator systems and systems sold by others. We are the single source for all your
leachate pumping requirements. Leachator provides standardized and custom systems
that offer superior performance and long service life. Leachator has a heritage of supplying
industrial quality solutions that will handle you pumping application now and long into
the future.
Siemens Energy & Automation
• Motor Control Centers
• VFDs, Control & Automation Products
• Robicon; Medium Voltage VFDs
For 160 years, the Siemens name has been synonymous with cutting -edge technologies
and continuous growth. With our wide array of products, systems and services, we are
world leaders in automation and control, information and communications, lighting,
medical, power, transportation and technology. Sustainable success is our number one
priority. Our activities focus on meeting the needs of our customers and creating value for
our shareholders and employees. Our innovations - generated in our own laboratories
and in cooperation with customers, business partners and universities - are our greatest
strength. Siemens' global network of innovation is developing new products and services
for a world that - while limited in resources - is boundless in possibilities.
Mission
Mission systems were first to use the digital control channel of the cellular network for
monitoring, control, data- basing and automated alarm /status notification for fired base
assets in North America Also, the first to design a control channel based monitoring and
automated alarm system for vehicle tracking. Most recently, MISSION is the first to bring
you continuous, real time monitoring and control of your assets through Nextel. MISSION
combines national public wireless data networks, Internet technologies, databases,
graphical user interfaces and computer telephony technologies into prepackaged SCADA
systems. Many of MISSION's features have patents or are patent pending. MISSION does
not just manufacture hardware -- we supply the rest of the tools that provide customers
management information concerning their remote facilities and the people that maintain
those facilities. The hardware simply gathers the information. MISSION is continually
upgrading its centralized management information services, which are immediately
available via the Internet to all its customers.
Qualification Statement 8
Quality Control & Integration, Inc.
QC 800 6th street NW Phone: (952) 758 -9445
New Prague, MN 56071 Fax: (952) 758 -9661
INC. Website: www.gc2i.com
USEMCO
Universal Sanitary Equipment Manufacturing Company, is the industry leader for the custom
engineering and manufacture of turnkey pump stations, control systems and access doors for
Municipalities and Industry. Our proven designs are factory tested to meet your unique
requirements for applications in Sewage and Wastewater, Clean Water - boosters and Valve &
Meter Vaults. All stations are pre - assembled and tested requiring only electrical and piping
connections. Our diverse fabricating capabilities also include the production of Underground
and Above Ground Steel Fuel Storage Tanks, Bulkheads (Flow Gates), Dump Truck Boxes and
major specialty subcontract fabricating. Our diverse capabilities of custom design and
manufacturing allow USEMCO to offer quality cost efficient products that are engineered for
the customer's specific application. From job shop and custom fabricating work to pumping
stations and control systems, USEMCO is here to work for you.
Sensapll®ne
Sensaphone designs and manufactures the most comprehensive line of remote monitoring
systems available to safeguard your property. Our remote monitoring systems report critical
data to you wherever you are and whenever you need to know. We developed the first
SENSAPHONE systems twenty years ago to fill a need in the industrial market: No device
existed that adequately monitored conditions at remote sites. Individuals and industries
needed the ability to identify critical variations in conditions when no one was on hand to
observe them directly. Even the very first SENSAPHONE systems met those needs. They
quickly and reliably dispatched critical information to personnel and /or higher -level systems.
DATARAIDI0
In 2006, CalAmp acquired DataRadio, a privately -held company and pioneer of wireless RF
products for mission critical data communication. A recognized and innovative supplier of
advanced wireless data products and systems for mission - critical applications in Public safety
organizations, utilities, local government, water management, and other critical infrastructure
environments, DataRadio manufactured a portfolio of high performance wireless RF products
for licensed and unlicensed spectrum in fixed and mobile wireless data communication.
Microwave Data Systems Inc. (KIDS)
Manufactures data transfer and storage systems, address:
Microwave Data Systems, Inc.
175 Science Parkway
Rochester. NY 14620 -4260
USA
Phone: (585) 242 -9600
(800) 474 -0964
cation Statement 9
Quality Control & Integration, Inc.
800 6th street NW Phone: (952) 758-9445
New Prague, MN 560'71 Fax: (952)758 -9661
INC. _ VWehsite: wvrw.ge2i.eom
RSView32
RSView@32 " 1 te, by Rockwell Automation, is an integrated, component -based HMI for
monitoring and controlling automation machines and processes. RSView32 is available in
English, Chinese, French, German, Italian, Japanese, Portuguese, Korean, and Spanish.
RSView32 expands your view with open technologies that provide unprecedented
connectivity to other Rockwell Software products, Microsoft products, and third -party
applications. Solid Investment. Today. Tomorrow.
• Continued support for a huge installed base
• On -going engineering investment for supporting Microsoft Vista, Windows
2008, VMWare, and Future Microsoft Operating Systems
• Continued support for Web Server, Active Display Server and Extensions
citeet
Citect is a leading global provider of industrial automation, facilities automation, real -time
intelligence, and next generation manufacturing execution systems (MES). Citect has
been providing global business solutions, engineering services and software to the
automation market for over 30 years. Specializing in the delivery of innovative, reliable
and cost effective solutions, Citect connects people in business and industry to real -time
information in ways that improve business strategies and decisions. Citect is a global
leader in Industrial Automation and Information Management. We are committed to
providing solutions which meet and exceed customer expectations. Our extensive
experience with a wide range of clients puts us in the unique position to understand and
address our customers' needs.
P1antSc Vista
P1antSeape Vista provides a powerful, versatile software platform for supervisory control
and data acquisition (SCADA) supporting small to medium process applications.
P1antScape Vista makes use of proven technologies that include:
• Microsoft Windows XP or 2000 Professional Client /Server architecture for
process visualization, alarming, history collection, and reporting functions;
• Standard displays including process groups, loop detail, trending, alarm, event
and setpoint programmer screens to get your application running quickly
• Graphic display builders for developing custom HMI displays
• Communication interfaces to Honeywell products such as HC900 controllers
plus third party interfaces
• Open architecture supporting OPC Server and OPC Client, Excel Data
Exchange, and ODBC
With PlantScape Vista, the user simply configures the system instead of building it from
the ground up. The Vista platform allows operation to begin as soon as point and
hardware configuration is complete, using the same PC for Server and client (Station) if
desired, with a minimum of system building required.
10
Q , Quality Control Integration, Inc.
A'R'
800 6th street NW Phone:(952)758 -9445
INC. New Prague, MN 56071 Fax: (952) 758 -9661
Website; ti ww gc2i.com
Wonderware is the market leader in real -time operations management industrial software
which includes: Supervisory HMI, GeoSCADA, Production Management, MES, Performance
Management, EMI, and integration with asset management, supply and demand chain and
ERP applications. Wonderware delivers significant cost reductions associated with designing,
building, deploying and maintaining secure and standardized applications for manufacturing
and industrial operations. Wonderware software solutions enable companies to synchronize
their production operations with business objectives, obtaining the speed and flexibility to at-
tain sustained profitability.
For more information on any of our product lines please contact
US...
USEMCO Control Panel Leaehator Control Panel QC2I Control Panel
Qualification Statement 11
RSView32
PlantScape
MDS Transceiver
Q 4 Quality Control & Integration, Inc.
800 6th street NW Phone: (952) 758-9445
tZ INC. New Prague, MN 56071 Fax: (952) 758 -9661
Website: www.ge2i.com
References
QCI offers the following condensed list of Customers
& Installations for
your reference:
Community
Contact
Phone
Big Lake, MN
Mike Goebel
(763) 263 -2107
Chanhassen, MN
Kevin Crooks
(952) 227 -1100
Hutchinson, MN
Brian Mehr
(320) 587 -5151
Cohasset, MN
Mike Stejskal
(218) 328 -6225
Elko New Market, MN
Marty Deutsch
(952) 461 -2777
New Richmond, WI
Dennis Holtz
(715) 246 -2726
Spring Park, MN
David Goman
(952) 471 -9051
Orono, MN
Mountain Iron, MN
Shoreview, MN
Baxter, MN
Twin City Tanning
Scott Oberaigner
Don Klemschmidt
Kevin Chmielewski
Kevin Cassady
Bob Hawley
(952) 249 -4600
(218) 748 -7570
(651) 490 -4600
(218) 838 -5279
(651) 455 -3040
We are members of Minnesota Rural Water Association, NICET Level 3
certified, ISA CCST Level 2 certified, and FCC Radio /Telephone general
class licensed. Additionally, we are a factory trained Wonderware system
integrator. Our shop is UL 508A and 698A approved for the construction
and serialization of industrial control panel manufacturing.
RURAL ATER
12
ITRMBFU
Our technical staff currently consists of three highly skilled and
experienced programmers and a design engineer. Below, please find a brief
profile of each of our technical staff.
Jerry came to QCI with eighteen years of experience in the design and
programming of control systems in the water and wastewater industry. His
experience includes a variety of platforms including Allen Bradley PLCs,
Siemens products, Wonderware, RS View, as well as other third party
platforms.
Dan came to QCI with over twenty -five years in the water and wastewater
market performing various tasks including the design, programming, and
commissioning of projects of various sizes.
Gary is a well seasoned and intuitive programmer, proficient in multiple
programming platforms. His skill includes handling all aspects of startup
and integration of various control components into larger SCADA networks.
Sill came to QCI with extensive engineering and project management
capabilities. His employment history spans over twenty years at Siemens
Water Technologies / Consolidated Electric performing design, engineering,
and management functions prior to coming to QCI.
EXPERIENCE:
Field Service Technician
Quality Flow Systems/ Quality Control & Integration, Burnsville, MN (952) 808 -5180
December 2004 to Present
Programming multiple brands of PLCs as required by specifications
Provide start -up and customer training on integrated control systems
Technical troubleshooting and diagnosis for system repairs
Provide routine system maintenance
Project Engineer
USFilter, Minneapolis, MN (651) 766 -2700
January 2000 to December 2004
Perform hardware design according to specifications and blueprints
Perform software programming according to specifications and blueprints
Provide start -up and customer training on integrated control systems
Field Service Technician
Dynamic Systems/ USFilter, Minneapolis, MN (651) 766 -2700
April 1995 to January 2000
Check out equipment for connect operation according to specifications and blueprints
Provide start-up and customer training on integrated control systems
Technical troubleshooting and diagnosis for system repairs
Provide routine system maintenance
Production Technician
Dynamic Systems, Minneapolis, MN (612) 941 -8747
September 1991 through March 1995
Plant Electrician
Louisiana Pacific Corporation, Two Ilarbors, MN
(218) 834 -5652
August 1990 through August 1991
EDUCATION:
Duluth Technical College, Duluth, MN
Graduated June 1990; Electrical Teclnrology Degree
Willmar Community College, Willmar, MN
1985 to 1987
AA Degree - Major: Pre - Engineering
14
Quality Control & Integration, Inc.
800 6th street NW Phone: (952) 758-9445
� New Prague, MN 56071 Pax: (952)758 -9661
�
_ Website: www.gc2i.com
Rosemount, MN 55068
(952) 221 -5001
Field Service Technician- Programmer
Quality Control & Integration, New Prague, MN 56071 (952) 758 -9445
June 2009 to Present
Programming multiple brands of PLCs and HMI platforms as required by specifications
Provide start -up and customer training on integrated control systems
Technical troubleshooting and diagnosis for system repairs
Provide routine systems maintenance
Project Engineer
USFilter- Siemens, Vadnais Heights, MN 55110 (651) 766 -2700
1995- May 2009
Programming multiple brands of PLCs and HMI platforms as required by specifications
SCADA design
Provide start -up and customer training on integrated control systems
Technical troubleshooting and diagnosis for system repairs
Provide routine systems maintenance
15
Gary Atnacher
7090 164th Street W.
Quality Control & Integration, Inc.
800 6th street NW Phone: (952) 758-9445
New Prague, MN 56071 Fax: (952)758 -9661
INC. Website: www.gc2i.com
Daniel T. Winjum
12624 Parkwood Drive
Burnsville, MN 55337
(952) 381 -7072
EXPERIENCE:
Field Service Technician
Dynamic Systems, Inc., Minneapolis, MN (612) 941 -8747
1981 -1983
Field Service Technician
Martin Communications/Motorola Service Shop
1983 -1985
Field Service Technician
Dynamic Systems, Inc., Minneapolis, MN (612) 941 -8747
1985 -1991
Field Service Manager
Dynamic Systems, Inc., Minneapolis, MN (612) 941 -8747
1991 -1997
Manager of 12 technicians covering 10 states
Responsible for 800K budget
Controls Engineer
Dynamic Systems /USFilter
1997 -2003
After- Market Service Manager
US Filter /Siemens
2003 -2005
Field Service Manager
Healy Ruff Co., Minneapolis, MN 55413 (651) 633 -7522
2005 -2006
Field Service Engineer /Programmer
Quality Flow Systems /Quality Control & Integration, New Prague, MN (952) 758 -9445
2006 - Present
EDUCATION:
Wadena, MN Technical College, Wadena, MN
1979 -1981; Degree of Industrial Electronics
CERTIFICATES:
• ISA Certified Technician
• NICET Certified Technician
• NABOR Certified Technician
• FCC General Class Radio License
ion Statement 16
• Wonderware InTouch —Factory training course
• Soft Wright TAP radio propagation software training
• College of St. Thomas— Project Management
• Employers Association of MN — Supervision I and Supervision II
Numerous other classes and seminars put on by vendors, industry experts, consulting engineers related to waste
water treatment, radio, management, project management, products, etc.
SKILLS PROFILE:
I've spent my whole career in water and waste water control and telemetry. I have a broad knowledge of
the implementation side of the business, with some experience in bidding jobs through my assistance to
sales and bidding field service modifications. My expertise lies in customer service, a technical under-
standing of how control systems work and fit together, radio telemetry, and an ability to manage people
and projects.
For more information on any QFS or QCI employee or to contact them directly, please call
(952) 758 -9445.
Qualification Statement 17
Quality Control & Integration, Inc.
Q1, '
800 6th street NW Pbone: (952) 758 -9445
INC New Prague, MN 56071 Fax: (952) 758 -9661
Website: www.gc2i.com
Concluding Remarks
Specializing in setting up and maintaining control & telemetry systems,
Quality Control & Integration, from its inception, has been dedicated to
meeting the demands of all aspects of the water & wastewater industries.
For information, or to receive a presentation on any aspect of Quality Flow
Systems or Quality Control & Integration, please contact any of the following:
Patrick Malay
Sales / President
Phone: (952) 758 -9445
Fax: (952) 758 -9661
Cell: (952) 292 -6009
Email: pat @gfsi.net.
Bill Toennes
Engineering / Vice President
Phone: (952) 758 -9445
Fax: (952) 758 -9661
Cell: (612) 868 -8105
Email: bill @gc2i.com
Kevin Huson
Sales / Vice President
Phone: (952) 758 -9445
Fax: (952) 758 -9661
Cell: (952) 292 -6008
Email: kevin @qfsi.net
More information can also be found by going to our websites:
Quality Flow Systems, Inc. (http: / /www.gfsi.net)
Quality Control & Integration, Inc. (http: / /www.gc2i.com)
Q1 QUALITYCON'rROL&INITEGRA'riON, INC.
# £' Web: ww�.gc2ixom
18
II. — Time Schedule
QCI is committing to have the drawings for approval with seven days of award of the
contract and the panel delivered to the city within four weeks of approval to build.
JAP QUALITY CONTROL & INTEGRATION, INC.
Phone: (952) 808 -5180 Fax: (952) 808 -5185
III — Cost & Pricing Proposal
May 10, 2010
Lift Station 15:
TO: Mr. Larry Brown
Director of Public Works
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
SUBJECT: Shorewood, MN
Supervisory Control & Data Acquisition System, Equipment, & installation
Dear Mr. Brown;
Please find below our proposal to provide new duplex control panels with Mission Communications SCADA for lift
station 15 and 17 as specified.
Lift Station 15:
A 1 QuickPack Model QP1, control panel that will monitor a process variable (wetwell level) and provide automatic control in a
pump -down made of operation.
Standard package to include:
• UL 698A serialized label
• 16 AWG minimum control wiring (analog signal wiring excluded)
• NEMA 3R, 304 stainless steel, wall mounted enclosure with 3 -point padlockable latch and aluminum inner door
• Service entrance rated main circuit breaker (22kAIC @ 240VAC; 14kAIC @ 480VAC)
Note: Components are 100 AMP, based upon incoming service & pump H.P.
• Surge arrestor
• Phase / Voltage monitor with integral adjustable restore timing protecting motors from the following:
• Loss / reversal of any phase
• High / low voltage
• Voltage unbalance
• Fuses / holders; incorporating touch -safe fuse extraction and blown fuse indication for three phase voltage monitor
• Phase / Voltage monitor alarm restart timer
• Pump circuit breakers (22kAiC @ 240VAC; 14kA1C @ 480VAC)
• Mitsubishi F700 Series Variable Frequency Drives incorporating the following:
• VFD sized for variable- torque application
• 5.0 HP (50 amp, circuit breaker & 25A F720 Series VFD)
• Circuit breakers (1 OkAIC @ 120VAC); Control power and GFI receptacle
• Aluminum dead -front interior operators door
• Condensation heater (200 watt); fan- forced with adjustable thermostat
• Quality Control & Integration's Model 1500ct Pump Controller
• Quarter VGA color touchscreen operator interface
• Full length vertical bargraph indicator with large (1.5 inch) numeric display of level
• Adjustable range and scaling
• Manual level simulation feature
• Integral alarm logging and level trending
• Intuitive setup of the following control & alarm stages:
1. Lead Pump Required
2. Lag Pump(s) Required
3. Low Level Alarm
4, High Level Alarm
• Automatic pump alternation with selectable alternation styles
• Dynamic scalable 110
• Green, Press- to- Test'Pump Running' indicating lights with long -life LED bulbs
• Pump 'Hand - Off- Auto'selector switches
• Pump'OL Reset' pushbuttons
• Running time meters
• Top mounted red'Common Alarm' strobe light
• Intrinsic safety barrier for primary control system level sensing transducer
Note- Barrier is suited for Class 1, Division 1 or 2, Groups A, S, C & D; Class ii, Division i or 2, Groups E, F & G; and
Class III hazardous locations as defined by NEC 70 Article 500
• 15A GFI convenience receptacle mounted on interior operators door
• Isolated contacts wired to terminals for customers use including the following:
Pump Seal Failure Indication & Motor Overtemperature Cutout Logic
Pump motor moisture detection circuits (no pump cut -out; indication only) including the following:
• Inner door mounted, red Press- to- Test'Seal Failure' indicating lights with long -life LED bulbs
• Isolated contacts wired to terminals for customer's use
Pump motor over temperature circuits with pump cut -out logic (manual reset) including the following:
• Inner door mounted, red Press- to-Test'Overtemperature' indicating lights with long -life LED bulbs
• Inner door mounted'Overtemp Reset' push- buttons
• isolated contacts wired to terminals for customer's use
Float switch Based Redundant Control System
Float switch based redundant control system with intrinsically safe float circuit extensions, also providing indication of
'High wetweli level float active'; includes the following:
• Symcom Model ISS -105 controller
• Timer for staggered- starting of pumps
• Control circuit active diagnostic indicating LEDs
• Float switch position indicating diagnostic LEDs
• Intrinsically safe circuit extensions for redundant control system float switches
Note- Barrier is suited for Class 1, Division 1 or 2, Groups A, B, C & D; Class II, Division 1 or 2, Groups E, F & G
hazardous locations as defined by NEC.
Quantity 5 (five) Normally -open, non - mercury, self- weighted, float switches
• Self weighted; no need for cables and anchors- less chance of debris entanglement
• Non - mercury design; not harmful to the environment
18 Inch High Floor Stand System with Louvered Skirts
• Pair of 18 inch high, stainless steel, enclosure floor stands
• Pair of louvered stainless steel skirts (for front and back of floor stands)
Emergency Disconnect with Sliding Mechanical Interlock
Provisions to facilitate powering system with customer's portable generator- includes the following:
• Generator receptacle provided- 100 amp; Style 1; Reverse Service & Angle Adaptor
• Emergency power circuit breaker (22kAIC @ 240VAC; 14kAIC @ 480VAC; sized to match main breaker)
• Mechanical interlock for the main & emergency circuit breakers
• Pump running
•
Power/ phase failure
• High process variable (wetwell) level
B 1 Blue Ribbon, Model BC -01 submersible level sensing transducer (if selected)
To include:
• Transducer sub -assy.
• 5 PSI sensing element
• Cable sub -assy. with 60 ft. of electronics / breather cable
• Hydrophoebic breather system
• Suspension system
C 1 Set of'As- Built' schematic drawings with shipment
One (1) "Mission" Model 110 Cellular Unit for alarming, monitoring, trending, and reporting.
One (1) Start-up and training
One (1) Freight to the jobsite
Station 15 -Total Delivered Selling Price - $ 9.960.00 (+ tax)
(freight allowed to the )ooslte)
ANO QUALITY CONTROL & INTEGRATION, INC.
Phone' (952) 808 -5180 Fax: (952) 808 -5185
III — Cost & Pricing Proposal
May 10, 2010
Lift Station 17
TO: Mr. Larry Brown
Director of Public Works
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
SUBJECT: Shorewood, MN
Supervisory Control & Data Acquisition System, Equipment, & installation
Dear Mr. Brown;
Please find below our proposal to provide new duplex control panels with Mission Communications SCADA for lift
station 15 and 17 as specified.
Lift Station 17:
A 1 QuickPack Model QPi, control panel that will monitor a process variable (wetwell level) and provide automatic control in a
pump -down mode of operation. ,
Standard package to include;
• UL 698A serialized label
• 16 AWG minimum control wiring (analog signal wiring excluded)
• NEMA 3R, 304 stainless steel, wail mounted enclosure with 3 -point padlockable latch and aluminum inner door
• Service entrance rated main circuit breaker (22kAIC @ 240VAC; 14kAIC @ 480VAC)
Note: Components are 100 AMP, based upon incoming service & pump H.P.
• Surge arrestor
• Phase /Voltage monitor with integral adjustable restore timing protecting motors from the following:
• Loss 7 reversal of any phase
• High / low voltage
• Voltage unbalance
• Fuses / holders; incorporating touch -safe fuse extraction and blown fuse indication for three phase voltage monitor
• Phase / Voltage monitor alarm restart timer
• Pump circuit breakers (22kA1C @ 240VAC; 14kAIC @ 480VAC)
• Mitsubishi F700 Series Variable Frequency Drives incorporating the following:
• VFD sized for variable- torque application
• 5.0 HP (50 amp. circuit breaker & 25A F720 Series VFD)
• Circuit breakers (10kAiC @ 120VAC); Control power and GFI receptacle
• Aluminum dead -front interior operator's door
• Condensation heater (200 watt); fan -forced with adjustable thermostat
• Quality Control & Integration's Model 1500ct Pump Controller
• Quarter VGA color touchscreen operator interface
• Full length vertical bargraph indicator with large (1.5 inch) numeric display of level
• Adjustable range and scaling
• Manual level simulation feature
• Integral alarm logging and level trending
• Intuitive setup of the following control & alarm stages:
1. Lead Pump Required
2. Lag Pump(s) Required
3. Low Level Alarm
4. High Level Alarm
• Automatic pump alternation with selectable alternation styles
• Dynamic scalable 1/0
• Green, Press- to-Test'Pump Running' indicating lights with long -life LED bulbs
• Pump'Hand- Off- Auto'selector switches
• Pump'OL Reset' pushbuttons
• Running time meters
• Top mounted red 'Common Alarm'strobe light
• Intrinsic safety barrier for primary control system level sensing transducer
Note- Barrier is suited for Class 1, Division i or 2, Groups A, B, C & D; Class 11, Division 1 or 2, Groups E, F & G; and
Class III hazardous locations as defined by NEC 70 Article 500
• 15A GFI convenience receptacle mounted on interior operator's door
• Isolated contacts wired to terminals for customers use including the following:
Pump Seal Failure Indication & Motor Overtemperature Cutout Logic
Pump motor moisture detection circuits (no pump cut -out; indication only) including the following:
• Inner door mounted, red Press- to- Test'Seal Failure' indicating lights with long -life LED bulbs
• Isolated contacts wired to terminals for customer's use
Pump motor over temperature circuits with pump cut -out logic (manual reset) including , the following:
• Inner door mounted, red Press- to- Test 'Overtemperature' indicating lights with long -life LED bulbs
• Inner door mounted'Overtemp Reset' push- buttons
• Isolated contacts wired to terminals for customer's use
Float switch Based Redundant Control System
Float switch based redundant control system with intrinsically safe float circuit extensions, also providing indication of
'High wetwell level float active'; includes the following:
• Symcom Model ISS -105 controller
• Timer for staggered - starting of pumps
• Control circuit active diagnostic indicating LEDs
• Float switch position indicating diagnostic LEDs
• intrinsically safe circuit extensions for redundant control system float switches
Note- Barrier is suited for Class I, Division 1 or 2, Groups A, B, C & D; Class 11, Division i or 2, Groups E, F & G
hazardous locations as defined by NEC.
Quantity 5 (five) Normally -open, non - mercury, self- weighted, float switches
Self weighted; no need for cables and anchors- less chance of debris entanglement
Non - mercury design; not harmful to the environment
- 18 Inch High Floor Stand System with Louvered Skirts
• Pair of 18 inch high, stainless steel, enclosure floor stands
• Pair of louvered stainless steel skirts (for front and back of floor stands)
Emergency Disconnect with Sliding Mechanical Interiock
Provisions to facilitate powering system with customer's portable generator- includes the following:
• Generator receptacle provided- 100 amp; Style 1; Reverse Service & Angle Adaptor
• Emergency power circuit breaker (22kAIC @ 240VAC; 14kAIC @ 480VAC; sized to match main breaker)
• Mechanical interlock for the main & emergency circuit breakers
• Pump running
• Power! phase failure
• High process variable (wetwell) level
B 1 Blue Ribbon, Model BC -01 submersible level sensing transducer (if selected)
To include:
• Transducer sub -assy.
• 5 PSI sensing element
• Cable sub -assy. with 60 ft. of electronics / breather cable
• Hydrophoebic breather system
• Suspension system
C 1 Set of'As- Built' schematic drawings with shipment
One (1) "Mission" Model 110 Cellular Unit for alarming, monitoring, trending, and reporting.
One (1) Start-up and training
One (1) Freight to the jobsite
Lift Station 17 -Total Delivered Selling Price - $ 9.960.00 (+ tax)
7P.
WALITY CONTROL & INTEGRATION, INC.
Phone: (952) 808 -5180
IV - Cellular Service:
Fax: (952) 808 -51.85
We offer the Mission communication Model M110 Cellular alarm and Monitoring Unit. The M110 unit is included in the
price of the panel. We have attached information for your review. We have also included two nearby references for your
consideration.
References:
Contact City Phone
Mr. David Goman City of Spring Park, MN (952) 292 -8807
Mr. Scott Oberaigner City of Orono, MN (952) 215 -8154
* More references available if desired
QFS will assist the city in settina uo there system with Mission Communications. The oricina for the cell service
is as follows:
1. Cellular Service is $28.95/ month for the standard package which allows for real time monitoring of alarms with
data storage and trending on a daily basis. If the city chooses there is an advanced package offering real time
monitoring, data storage, and trending.
2. Cellular set -up is a one time fee of $250.00 total for the city.
Thank you for the opportunity to provide this proposal. If you have any questions, please give me a call.
Sincerely,
Patwid Naeag
Patrick Malay
11975 Portland Avenue South • Suite 122 - Burnsville, MN
Web: www.gc2i.com
Firl rovi l •
Simpler than an autodialer to use, and with
many SCADA features. The complete system
includes the M -110 field RTU, all wireless
Flatp
connections, report and graph software, all
opt
alarms, and two websites for remote access.
One M -110 Is a Complete Wireless Monitoring System
Each M -110 includes a field RTU, wireless communications through
cellular data, MISSION based computers and software, amazing
alarm notifications, and two customer websites. The whole system
is up and running in a few hours. Customer has no computers or
networks to maintain!
The M -110 RTU Comes With Everything You Need
Each RTU has 8 digital inputs (plus 4 built -in), 2 analog, 2 pulse counter
• One M-110 Is a Complete
(optional), and 1 key reader inputs; 3 remotely controllable relay outputs.
Wireless Monitoring 'System
Optionally expand to 6 analog or 16 digital inputs. It also includes a radio,
enclosure, antenna, antenna cable, power supply, and backup battery.
• The M -110 RTU Comes With
Remarkable Wireless Coverage and Reliability
Everything You Need
The M -110 uses the data side of any cellular system, not the part you
talk on. It works reliably even where your voice cell phone doesn't, and
with multiple cell carriers available to it MISSION can make almost
• Remarkable Wireless
Coverage
any site communicate reliably.
__A
Centralized Web Software and /or Direct Into Yours
MISSION's web based software is very simple; we set it up for you and
upgrades are included and automatic. Send your data directly into your
existing HMI software like Wonderware° or Intellution®.
Full Suite of Cost Saving Software Features
It tracks hourly run times and starts, graphs them, analyzes them and
calls you if there's a problem. False alarm suppression features and
real time data during alarms saves time and money.
Flexible Alarm Notifications, Tracked to Alarm Site
Alarms can be delivered via voice phone calls, all pagers, email, fax, or
OPC. Full alarm dispatch logs track and record every call. Electronic
RTU service keys log personnel site arrival and maintenance times.
Website Provides Remote Data Access and Reports
Customers get their own secure web sites to view data anywhere,
including in the field through cell phones. Data for CMOM /State /EPA
reporting is all there.
OV61WOKU FUOLUJUb
• Flexible Alarm Notificatia
Tracked to Alarm Site
• Website Provides Remote
Data Access and Reports
Details
MISSION uses AT &T /Nextel /Sprint /Verizon and centralized computer services to offer a revolutionary, real -time monitoring
and control SCADA system. It can also economically replace or complement existing radio or phone line based SCADA systems.
AC Input from
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Technical specifications
Hardware:
• 8 supervised digital inputs; 3 changeable to runtime /starts accumulators.
4 additional built -in alarms (AC, low battery, and communications fail,
input wiring fault). Optionally expand to 16 digital inputs.
• 2 analog inputs: 0 -5 VDC, 4 -2OmA, 10 -bit resolution, 4 alarm set
points per input. Option board expands analogs to 6.
• 2 pulse counter inputs (optional): rainfall or flowmeter or reading.
• 1 electronic key reader for site activity tracking.
• 3 remotely controllable, form C dry contact relay outputs
It amp @ 12 VDC), SPOT, N.O. /N.C.
• Supervised 1.2 amp power supply with 5AH battery backup included.
• 8 vertical LEDs have two display modes: diagnostic or signal strength.
• 8 digital input LEDs display alarm status and wiring faults.
• Includes Antenna Kit with mounting bracket and 11' of cable.
Omnidirectional outdoor antenna can be wall or pole mounted.
Radio:
• Units automatically self enroll, no startup delays. Radios make live,
continuous, encrypted socket connections with all data and alarms
being "end -to -end" acknowledged. MISSION does not use SMS
"text" messaging for any communications with the M -110 or M -800.
• AT &T, Nextel, Sprint, or Verizon radios, all with 128 bit encryption,
and all usin the data transmission rotocol
Outdoor NEMA 4X enclosure:
Top and front sun shield
13.75 "h x 13.25"w x 6.25 "d
(with sun shield)
NEMA1 enclosure:
11.25 "h x 11.375 "w x 3.5 "d
Use indoors, wall mounting
Flatpak NEMA1 enclosure:
275 "h x 10.5"w x 1.5`d
Use inside MCC cabinet
Physical:
• M -110 NEMA1 enclosure: 11.25 "h x 11.375 "w x 3.5"
• M -112 NEMA 4X enclosure, with sun shield: 13.75 "h x 13.25 "w x 6.25 "d
• M -113 NEMA1 "FlatPak ": 275 "h x 10.5 "w x 1.5 "d
• Operating temperature -20F° to +160Fe
MISSION Control:
• All MISSION facilities secured and redundant.
• Data center links real -time with existing SCADA HMI software
(Wonderware, Intellution, etc.) that is OPC compliant.
MISSION Website:
• Two websites: full size screens and one for cell phones /PDAs,
• Read only, read /write and control level access by password.
MISSION Web Software:
• Very simple; no programming; upgrades included.
• View key data from all units on one overview map screen.
• Full graph and report options for your data which is held forever.
MISSION Notification:
• Full logs and delivery results of every attempt to call out an alarm;
all voice alarms recorded. Know who got what alarm and when.
• Powerful alarm notification scheduler changes call list by time, date
g p or alarm type; simple to adjust through the web or by MISSION.
• 0.6 to 2 watt maximum transmit power and - 112dBm sensitivity.
c 0 M M U N 1 C A T 1 O N a
3060 -C Business Park Dr. • Norcross, GA 30071 • Toll Free: (877) 993 -1911 • Email: sales @123mc.com
www.123mc.com
02009 MISSION Communications. The MISSION Communications logo is property of MISSION Communications.
Wonderware a a regleterad tratlemerk of Invensys PLC, Inteliuron Is a registered trademark of Intellutien, Inc. Atf Rights Reserved. Protected under patents 7216, 145, 7,015, 819.
Specifications subject to change without notice.
Optional
Carrier LED (solid green
Connector Basin
indicates unit is online)
RadfaterboaM
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Assem
Radio Status LED
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Typically used in
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pumps on and off.
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or
Outdoor NEMA 4X enclosure:
Top and front sun shield
13.75 "h x 13.25"w x 6.25 "d
(with sun shield)
NEMA1 enclosure:
11.25 "h x 11.375 "w x 3.5 "d
Use indoors, wall mounting
Flatpak NEMA1 enclosure:
275 "h x 10.5"w x 1.5`d
Use inside MCC cabinet
Physical:
• M -110 NEMA1 enclosure: 11.25 "h x 11.375 "w x 3.5"
• M -112 NEMA 4X enclosure, with sun shield: 13.75 "h x 13.25 "w x 6.25 "d
• M -113 NEMA1 "FlatPak ": 275 "h x 10.5 "w x 1.5 "d
• Operating temperature -20F° to +160Fe
MISSION Control:
• All MISSION facilities secured and redundant.
• Data center links real -time with existing SCADA HMI software
(Wonderware, Intellution, etc.) that is OPC compliant.
MISSION Website:
• Two websites: full size screens and one for cell phones /PDAs,
• Read only, read /write and control level access by password.
MISSION Web Software:
• Very simple; no programming; upgrades included.
• View key data from all units on one overview map screen.
• Full graph and report options for your data which is held forever.
MISSION Notification:
• Full logs and delivery results of every attempt to call out an alarm;
all voice alarms recorded. Know who got what alarm and when.
• Powerful alarm notification scheduler changes call list by time, date
g p or alarm type; simple to adjust through the web or by MISSION.
• 0.6 to 2 watt maximum transmit power and - 112dBm sensitivity.
c 0 M M U N 1 C A T 1 O N a
3060 -C Business Park Dr. • Norcross, GA 30071 • Toll Free: (877) 993 -1911 • Email: sales @123mc.com
www.123mc.com
02009 MISSION Communications. The MISSION Communications logo is property of MISSION Communications.
Wonderware a a regleterad tratlemerk of Invensys PLC, Inteliuron Is a registered trademark of Intellutien, Inc. Atf Rights Reserved. Protected under patents 7216, 145, 7,015, 819.
Specifications subject to change without notice.