062210 PK APCITY OF SHORE WOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHORE' WOOD CITY HALL
TUESDAY, JUNE 22, 2010 7:00 P.M.
AGENDA
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Norman_
Trent_
Quinlan_
Robb_
Edmondson_
Gaidos_
B. Review Agenda Swaggert_
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of June 8, 2010 (Att. - 42A)
3. MATTERS FROM THE FLOOR
4. REPORTS
A. Report on City Council Meeting of May 14, 2010
5. REVIEW AND FINALIZE CIP FOR 2011 — (Att. - 95)
6. UPDATE ON MUSIC IN THE PARK — (Att. - #6)
7. RECOMMEND PLAYGROUND EQUIPMENT FOR MANOR PARK — (Att. - 47)
8. RECOMMEND WALL MOUNT MESSAGE BOARDS FOR THE PARKS — (Att. -
#8)
9. DETERMINE LIAISON FOR UPCOMING CITY COUNCIL MEETINGS — (Att:
#9)
10. NEW BUSINESS
11. ADJOURN
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHORE WOOD CITY HALL
TUESDAY, JUNE 8, 2010 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Present: Chair Norman; Commissioners Trent, Quinlan, Robb,
Administrator Heck; Park Coordinator Anderson
Absent: Commissioner Gaidos and City Council
B. Review Agenda
Items 5 and 6 order was reversed.
Robb moved, Edmondson seconded, approving the Agenda
C. Introduction of New Park
The Commissioner welcomed and introduced
2. APPROVAL OF
A. Park
Edmondson moved, R
Meeting as presented.
3.
4.
Administrator Heck st
Silverwood project of
Meeting
the
on City Council Meeting
of May 11, 2010
and Swaggert; City
. Motion passed 6/0.
gave a brief bio.
of the May 11, 2010, Park Commission
finance department would be applying some applicable funding to the
ly $11,000- 12,000.
B. Review Monthly Expenditure Report and 2010 CIP
Anderson reported that the Park Improvement Fund has a current month end balance of $294,493. She shared the
news that the grant application for the Youth Sports Initiative thru Hennepin County was awarded to Shorewood
in the full amount of $104,200.
�/1S
PARK COMMISSION AGENDA
TUESDAY, JUNE 8, 2010
PAGE20F5
C. Update on Work Program
Anderson reviewed the 2010 Work Program with the Commissioners pointing out that most of the items were on
track except for the Skate Park drinking fountain project as Engineer Landini had not found any contractors
willing to perform the project.
Heck added that the City might be doing some of the work itself and sub contracting out the plumbing
D. Update on Grant Programs
Anderson reiterated the news regarding the Hennepin County award in th�,amomrt of $104,200, acknowledging
that this will go a long ways in completing the shelter and playground projects at the park. She noted that although
it is a matching grant, some of this can come in the form of in kin&services ptavided by the City. She pointed out
that staff still awaited news on the Boundless Playground grant, with whom she w-as to meet the next day to
discuss further.
In addition, Anderson indicated that the Hennepin Couin Abatement Grant would provide, Hiding for additional
park recycling, as well as the staff needed to accomplish dri an an amiuil basis.
E. Update on Manor
Anderson reported that the work on Manor
that the initial work on the Silverwood parl
curb, as discussed during the park tour.
5. MOVIE IN THE
Silverwood
to begin theiveek of June 7"'. In addition, she noted
n this week to Tpvel the parking lot hump near the
Anderson explained the according to Ordinances, movies in the park must be complete by I Opm.
That being said, Anderson noted that the company providing the movie indicated that they would not
consider beginning the movie ofi il &45 =9pIn, wlncbrwould finish after I Opm. Based on this
timeftame arld # sts assoeiat4 the inovie, Anderson stated that staff recommends the
Commissippi reconsider�iosting a movie in the park this summer.
AndeS•son', eared the fact that clther cities bften make exceptions to their Ordinance for community events
sponsored byte City and suggested thet"ommission consider reviewing the Ordinance to make
allowances for 31i %s in the future.
Having discussed theYriovie, Anderson suggested the Commission consider replacing it with a family
concert in the park the saiip,'roposed evening of August 6"'. She shared various options for the
Commission to review. -
The Commission discussed the idea of hosting both an afternoon Friday concert and an evening concert,
since the Park Fund had sufficient funds to support both options. Though not necessary, the Commission
directed staff by motion to schedule Will Hale and the Tadpole Parade for Aug 6"' at $550 and Kid Power
with Rachael at $350 for a Free Fun Friday event.
Edmondson moved, Robb seconded, recommending staff book Will Hale and the Tadpole Parade,
at $550, for Friday August 6 and Kid Power with Rachael at $350 for an afternoon concert.
Motion passed 6/0.
PARK COMMISSION AGENDA
TUESDAY, JUNE 8, 2010
PAGE 3 OF 5
6. REVIEW CIP FOR 2011
Anderson presented the revised 2011 -2019 CIP for the Commission's review.
Heck interjected that staff had taken the initiative to add back certain elements from the TKDA program,
Council additions, and other items based on the Park Inventory and needs assessment to challenge the
Commission and spur discussion. He suggested the Commission consider adding line items for trails
whenever possible.
Chair Norman asked the Commission to share their wish lists and b
the proposed CIP.
A
In his opinion, Chair Norman stated that he felt every park should h
that, Silverwood already has a well house and felt there shouffhbe li
addition, he supported the TKDA proposed rustic trail aroo the p
respect of the neighbors, he believed the wooded ti ail,' could be
order to deter any unwanted activity that takes place there.
a park by park review of
of Silve
to make it
He noted
fountain. In
Though in
crfsible in
With regard to the report on the Cathcart rink lights provided by Public Works Director Brown, Chair
Norman explained that the contractor had acknowledged the fact thatthe lights will likely come down
this year, one way or another. He asked for corinnenkon the options pie&eptedkin the memo, to purchase
a salvaged set of lights or forego lights altogether.
Robb stated that he supported the concept of hockey anlights at Catlt art.
Anderson indicated that_, had contacted the Association to discuss the future of skating rinks at either
Cathcart or Freeman ' et e ]e el of interest the association had for expanding or relocating ice.
She noted that the board wa `iri Curren lraaisition and pray ed to get back to her.
Robb moved�a*rt secon4Q, to replace the" theart lights with the salvaged set Director
Brown had%cated for�22.260. ' t
questioned whether the addjtional cost for soil borings had been taken into account and
to the total.
Trent asked whethef the Commission realty wished to spend the money so hastily on a short term fix or
just forego the expense and give up skating at Cathcart.
Anderson pointed out thatithe cost for new lights could be three times the expense and that Director
Brown had indicated that seldom do salvaged metal poles and lights become available and when they do
they are snatched up quickly, thus the reason for moving quickly. She suggested the Commission
consider moving the item further subject to the soil borings and allowing for an additional expense.
Though he felt confident Director Brown had taken everything into consideration before submitting his
memo, Heck indicated that he would touch base with Director Brown regarding the total costs. He urged
the Commission to consider whether they wished to keep a lit facility at Cathcart or phase it out over
time.
PARK COMMISSION AGENDA
TUESDAY, JUNE 8, 2010
PAGE4OF5
Quinlan stated that he did not have an issue with skating and lit rinks at both locations.
Robb pointed out that, in his proposal, the rink at Cathcart is slid down a bit closer to the tennis courts to
accommodate the redesigned parking lot at some future date. In addition, he asked staff to speak to
Chanhassen about taking the no parking signs down along the road by the park, at least on one side, to
accommodate the overflow of parking.
Motion passed 511.
Trent dissenting stated that lie did not wish to spend the money without loot tig at other contractors and
further defining whether they want lit rinks at Cathcart.
Chair Norman continued down the CIP list.
Robb suggested the Tree Replacement item be revised to re thneed to Add lteett Space, Trees, and
Landscaping.
Additional elements added to Silverwood CIP:
Install rustic/wood chip trail, redevelop the half court, drinkinglininitam, add restrooms, and construct a
pier or pond overlook.
Staff was directed to have public works staff sifigotta some of the sharper edges of the metal slide and
1 begin the process of evaluating its replacement with ashlar slide of diffi ie nt material.
Manor Park:
Rebuild & Add Tennisibaske616 tzurts, add rustic trail, redesiggthe parking lot.
Cathcart Park:
Rebuild tennis courts and atl 2na court, replace hockey lights; slide rink back, resurface and replace with
synthetic boards; redesign parkjdg lot, aiid��ld,a performance green.
Freeman Palk
Add oRanskate area; add permanent rA -4ith synthetic boards, lights, and hard surface; replace
playgrourtc{ equipment on the stuith and then the north end; add a sliding hill; resurface the gravel parking
lot with a pert3rable surface cder ply! sing in the wetland restoration project.
Chair Norman retjgsted that a p'cmanent sliding hill be added to Freeman Park for winter activities.
Anderson mentioned tlia the `hill' could be used as part of a BMX trail at the park as well.
Badger Park:
Move and rebuild the tennis courts; prep for lights and reuse the hockey lights; remove the hockey rink;
add a campus green space; update a shelter with bathrooms and fountain.
Trent stated that if the City removed the hockey rink and warming house, they could create the entire
campus feel they found desirable in the TKDA presentation.
Chair Norman suggested adding lit tennis courts, enlarging the courts, adding a shelter with bathrooms,
as well as adding to the green space.
PARK COMMISSION AGENDA
TUESDAY, NNE 8, 2010
PAGE5OF5
Edmondson mentioned the possibility of adding a lovely shelter as a partner and compliment to City Hall
and the Southshore Community Center. He also pointed out that the current parking layout is an obstacle
course and suggested consideration be given to redesign this space as well.
Heck stated that he would investigate why the parking lot was laid out the way it was.
Anderson suggested the Commission consider creating a survey to solicit the neighbor's opinions for the
Space at Badger Park,
Skate Park:
Concrete or resurface the skate park surface; and 2 -phase update to
Edmondson stated that one of his priorities was to expand the
permanent fence.
Crescent Beach
Chair Norman suggested the Commission consider ext
moveable piece or stationary swim platform. He urged
improvement effort.
Additional discussion;
Quinlan stated that he chose to move everything to the
weren't currently on the list to the right. He believed t
Chair Norman stated
Smithtown and Vine
rdetl; ii' warranted, and add a
or enhancing ii with some
ka Bay to partner in the
her priority and add things that
additional line item.
see the Commission revisit the trail initiative, especially along
Heck stated that the City shodlil'give consideration to tails whenever it performs a road project. He
suggested that
"' ft , l'atk Commiski wished; they should state that it is their policy or position that they
always wWbe City fc eiirisider adding.trails whenever a road is redone in order to create a walk able
Chair Norms asked staff to investigate what road projects are coming up in the CIP over the next five
years and shaii fflis with the Commission so that they may make their position clear.
In addition, he aslcedthat landscaping or a small sign be added to Freeman from the trail access to dress
up the access point. HR also believed the wetland restoration project was a worthwhile initiative and
requested that staff g1ve, siaeration as to how it could be broken up into smaller bit sized pieces.
Chair Norman asked staff to update these changes for discussion at a second meeting on June 22n to
finalize. The Commission committed to the second meeting.
NEW BUSINESS
The Commission will meet on June 22 "d to discuss the final CIP, Music in the Parks, and get an update on
Manor Park.
PARK COMMISSION AGENDA
TUESDAY, JUNE 8, 2010
PAGE 6 OF 5
8. ADJOURN
Trent moved, Edmondson seconded, adjourning the Park Commission Meeting of June 8' at
9:30pm. Motion passed 6/0.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
Recorder
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 •952 -474 -3236
Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us
To: Park Commission
From: Kristi Anderson — CRR
Twila Grout — Administrative Assistant
Date: June 16, 2010
Re: Agenda Item 5 — Review CIP for 2011 -2019
The Park Commission at their June 8 meeting reviewed and made suggestions to the capital improvement
projects for the years 2011 -2019. The attached updated spreadsheet shows the changes that were discussed
at that meeting for your review.
The following items were added to the CIP spreadsheet:
Manor Park —
• Add Rustic Trail
• Redesign Parking Lot
• Add Performance Green
• Rebuild & Add Tennis /Basketball Courts
Cathcart Park —
• Rebuild Tennis Courts — add 2 nd Court
• Replace Hockey Lights; Slide Rink Back; Resurface and Replace with Synthetic Boards
• Redesign Parking Lot
• Add Performance Green
Freeman Park —
• Add Permanent Rink with Synthetic Boards, Lights and Hard Surface
• Add Open Skate Area
• Replace Playground Equipment on the South and then on the North End
• Add a Sliding Hill
• Resurface the Gravel Parking Lot with a Permeable Surface
• Consider Phasing in the Wetland Restoration Project
F ft
Miff
Badger Park —
• Move and Rebuild Tennis Courts
• Prep for Lights and Reuse the Hockey Lights
• Construct /Move Lights & Poles
• Remove Hockey Rink
• Add Campus Green Space
• Update Shelter with Bathrooms and Fountain
Skate Park —
• Concrete or Resurface the Skate Park Surface
• 2 -Phase Update Skate Equipment
Crescent Beach
• Enhancing the Swim Area
Silverwood Park —
• Install Rustic /Wood Chip Trail
• Redevelop the Half Court
• Add Drinking Fountain / Restrooms
• Construct a Pier or Pond Overlook
The goal is for the Park Commission to review these changes and finalize the CIP at the June 22 meeting.
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CITY OF
SHOREWOOD
5755 Country Club Road e Shorewood, Minnesota 55331 .952- 474 -3236
Fax: 952- 474 -0128 • www.ci.shorcwood.mn.us • cityhall @ci.shorewood.mn.us
To: Park Commission
From: Kristi Anderson — CRR
Twila Grout — Administrative Assistant
Date: June 16, 2010
Re: Park Agenda Item 6 — Update on Music in Park
Agreements have been made with Will Hale and Tadpole Parade and Kid Power with Rachael (Rachel Kroog).
Will Hale and Tadpole Parade will be providing entertainment on Friday, August 6 from 7 -8pm. The performance
fee will be $550 for the duet performance.
Kid Power with Rachael will be providing afternoon entertainment on Friday, August 13 from 1 -2 pm. Rachael's
fee will be $350.
Activities taking place this month at the parks are:
Tennis Summer Block Party with Carlson Tennis This took place on June 5 "' and was very successful. The
estimated attendace was 20. The fun Friday tennis will be on June 25 at Badger and Manor.
Karate Class — This was the first year for this class and was held on Friday, June 18 "'. The total number registered
for the class is 11.
Skateboarding Camp — This is taking place the week of June 21. This is our first year having Sports Unlimited host
the camp. We have a total of 17 kids registered for this camp. This is the most we have had for the skateboarding
camp.
Bugs and Critters — This is a first year class which will be held on June 25. This class is full. The total number
registered for this class is 15.
Kayaking Class with Three Rivers This class is taking place on June 25. This is the second year for this class and
the class is full.
Minnetonka Community Ed— Summer Proeram — This program is back again and is on Tuesday, Wednesday and
Thursday in the morning. This program started on June 8. I have been told that all three days are full and there is a
waiting list.
#6
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 • 952 - 474 -3236
Pax: 952 -471 -0128 • www.cishorewood.am.us • cityha11 @ci.shorewood.mn.us
To: Park Commission
From: Kristi Anderson — CRR
Twila Grout — Administrative Assistant
Date: June 16, 2010
Re: Agenda Item — Manor Park Boundless Playgrounds Design Recommendation
As the Park Commission may recall, the City of Shorewood was awarded the Hennepin County Youth
Sports Grant in the amount of $104,200 which, in conjunction with matching funds and in -kind services,
was anticipated to offset the costs for part of the Manor Park shelter remodel and the re- development of the
playground to an accessible or boundless play structure.
In the current 2010 CIP, Manor Park shelter has an estimated budget of $120,000 allocated towards the
project. The playground has an estimated $65,000 allocated towards its re- development. For a total CIP
budgeted amount of $185,000.
Based on discussions with the playground manufacturer, an entirely boundless playground system is
estimated at $150,000. To this end, staff applied for a $30,000 Boundless Playgrounds grant thru MnlWi
Playgrounds ( Gametime) and met with Gametime staff to design a fully accessible playground which would
meet the requirements for the grant application as well as fulfill the City's intent to construct an accessible
playground.
As shown in the table below, the total grant funds available for the two projects is approximately $134,200.
Based on the actual estimates for the projects at Manor Park, the shelter and playground would cost
approximately $235,000. For a total outlay of funds by the City of $100,800, which is roughly $80,000 less
than was originally budgeted for the two projects together.
One condition of the Boundless Playground grant is that the project be complete by the end of the summer.
In addition, the grant is based on the proposed design submitted by staff for Commission and Council
approval. In order to meet the proposed timeline, and utilize the grant funds, the Park Commission should
make a recommendation to the City Council at its June 22 meeting to approve this expenditure, accept the
award, and begin the process for constructing the boundless playground at Manor Park.
F# 77
Project.
OF Budgeted Amount
Manor Park Shelter Remodel
$120,000
Manor Park Playground _
$65,000
ORIGINAL Estimated Total
Outlay
'.$185,000
Grants
Hennepin County Grant
$104,200
Boundless Playground Grant _
$30,000
Total'.
$134,200
Final Estimatesfor Projects
Shelter _..
$85,000
_..
Boundless Playground
$150,000
_. Total',
$235,000
Total Estimated Expenditure _...
Less Grant
REVISED TOTAL OUTLAY
!$100,800.
STAFF RECOMMENDATION:
Staff recommends the Park Commission recommend City Council approve the proposed Boundless
Playgrounds Design as submitted by Mn/Wi Playgrounds for an estimated total of $150,000, (less the
$30,000 grant, which in turn is supplemented by the Hennepin County Sports Grant.)
CITY OF
SHOREWOOD
5755 Country Club Road . Shorewood, Minnesota 55331 . 952 - 474 -3236
Pax: 952- 474 -0128 • www.ci.shorewood.mn.us • eityhall &i.shorewood.mn.us
To: Park Commission
From: Kristi Anderson — CRR
Twila Grout — Administrative Assistant
Date: June 16, 2010
Re: Agenda Item 8 — Recommend Wall Mount Message Boards for the Parks
Staff has been researching message boards to be installed at the parks so that visitors can view upcoming
events that will be happening within the parks and city and when the shelters are reserved.
If the Park Commission decides that they would like to have message boards installed at the parks the
installation could start in 2011 with installing one board each year at a park. The cost would come out of
the maintenance fund. The message board for Manor Park could be incorporated into the building plans
and added this year.
The message board that staff is looking at would be a wall mounted message board, without posts with the
cost of $490. The shipping would be $77 plus tax. Delivery would be about three weeks.
Attached is a copy of a wall mount message board
After review please advise staff how to proceed.
Medium Horizontal & Vertical
M
• Inform customers or visitors of upcoming
events, schedules & outings
• Acrylic glass window with recycled
plastic frame
• Stainless steel hinged door with keyed locks
• Optional horizontal literature rack for
handouts, brochures & flyers
• Add optional factory- installed LED lighting
(see details on pg. 13)
AMC2010
`... We bought a KirbyBuil* outdoor,uessage board for the Butterfly Meadow: It was easy
to put Together and install. The9>ost, and most unexpected, part of our experience win
KirbyBuntwas that after the acrylic panel was scribbled on with a marker KirbyBuilt
replaced aid shipped a new panel free of cost, I was overwhelmed with then generosity
and happy not to have to use scarce volunteer funds. Service over and above. '>
Thank you KirbyBtult"
I {.H., Southwest Corridor Park Conservancy, Boston, MA
■
YLV�as°
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CITY OF
!'
5755 Country Club Road . Shorewood, Minnesota 55331 .952- 474 -3236
Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11@ci.shorewood.mn.us
To: Park Commission
From: Twila Grout — Administrative Assistant
Kristi Anderson - CRR
Date: June 16, 2010
Re: Agenda Item 9 — Determine Liaison for Upcoming City Council Meetings
The Park Commission suggested that a schedule be created so the commission could sign up for the park
liaison for city council meetings through out the year.
Listed below are the dates of the City Council meetings for the next three months.
June 28`
July 26`
August 23rd
Once the commission has determined who will be the liaison to the above meetings a schedule will be
made and distributed to the Park Commission.