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07-12-10 CC Reg AgPLN CITY OF SHOREWOOD (26 5755 Country Club Road . Shorewood, Minnesota 55331 a 952- 960 -7900 Fax: 952- 474 -0128 • ww xi.shorewood.mn.us • cityhalloci.shorewood.mn,us Executive Summary Shorewood City Council Regular Meeting Monday, 12 July, 2010 7:00 p.m. A 5:30 P.M. Council Work Ses sion is scheduled this evening. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #3B: Four firms submitted proposals for a feasibility study and design for the proposed Star Roads street project. Staff recommends approval of the proposal from WSB. Agenda Item 43C: Staff recommends approval of a motion that accepts the quotes and awards the contract to AAA Striping Service Co. in the amount of $14,437.75 for the 2010 Pavement Marking Project. Agenda Item 47A: As part of the 2010 Park Capital Improvement Program, the Park Connnission had recommended that the parking lot for Silverwood Park be improved. As a separate matter, on June 14, 2010, the City Council accepted the bids and awarded the contract for the 2010 Bituminous Mill and Overlay Project, to Midwest Asphalt Inc. In an effort to complete this project in a timely manner, and to take advantage of what appears to be good bid pricing, staff is recommending that a change order be processed to the Bituminous Mill and Overlay Project for and increase of $11,972.50 to complete the Silverwood Parking Lot Improvements. Agenda Item #I OA: Staff has prepared a deer management plan, setting forth a goal, objectives and policies relative to controlling the deer population in Shorewood. If acceptable, staff should be directed to prepare a resolution for the 26 July consent agenda, adopting the plan as the official policy of the City of Shorewood. Agenda Item # l OB: Review and comment on the draft water brochure. Agenda Item #1 OC: Authorize expenditure of funds for roof repairs for the Public Works Building. Agenda Item #1 OD: Authorize expenditure of funds for roof repairs for the SE Area Well Building and Filtration Plant roof replacement. #2A CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JUNE 14, 2010 MINUTES CONVENE CITY COUNCIL REGULAR MEETING Mayor Liz& called the meeting to order at 7:04 P.M. A. Roll Call Present. Mayor Lizee; Couneilmembers Bailey, Turgeon, Administrator Heck; Planning Director Nielscgi Engineer Landini Absent: Councilmember Zerby B. Review Agenda 2orney Tietjen; City Works Brown; and Mayor Lizee requested Item 9.A be removedjfrom the agenda per the applicant's request. Turgeon moved, Woodruff seconded, approving the agenda as amentipd."Motion passed 4/0. 2. APPROVAL OF MINUTES A. City council Special Meeting Minutes, May 24'2010 Bailey moved, Turgeon seconded, Approving the City Ebuncil Special Meeting Minutes of May 24, 2010, as presented. Motion passed -4 0 B E _'`" pity Council Regular Meeting Minutes, May 24, 2010 Turgeon moved, Bailey seconded, Approving the City Council Regular Meeting Minutes of May 24, 2010, as amended in Item io, Page ]3, Paragraph 5, Sentence 2 change "There increase in the base cost" to `The increase in the base cost ". Motion passed 4/0. 9 Mayor Lizee reviewed the items on the Consent Agenda. Turgeon moved, Bailey seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. B. Adopting RESOLUTION NO. 10 -028 "A Resolution Appointing and Establishing an Absentee Ballot Board." CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 14,2010 Page 2 of 11 C. Approval of an Agreement with Minnetonka Community Education for Lifeguard Services for Crescent Beach D. Accept Bids and Award Contract for 2010 Mill and Overlay, City Project 10 -06 (This was moved to Item 9.1) under Engineering/Public Works.) E. Accepting Quote for Sanitary Sewer Repair on Country Road 19 (This was moved to Item 9.E under Engineering/Public Works.) F. Consultant for Water Brochure Development (This wEioved to Item 91 under Engineering/Public Works.) G. Funding for the Lake Minnetonka Area Fourth.ai:luly Celebration (This was moved to Item 9.G under Engineering/Public Works.) H. Video Taping Agreement for Council Work Sessions I. Approving ORDINANCE 469 "An'Orttinance Amending the Shorewo6W City Code Chapter 201.03 (Planning Commission) and Chapter`202.02 (Park Commission)." J. Fire and Police Refund K. Right -of -Way Encroachment Jolipnder L. Conditional Use Permit — South Tonka Little Leanne (This was moved to Item 9.14 under Engineering/Public Works.) Councihnember Turgeon' asked that -check # 51046 be pulled from the verified claims prior to approval. The check is to Williams Towing in the amount of $876.13,,It's payment for three invoices for towing of vehicles in the amounts of $422.73, 5271.70 and $181.70.' stated one invoice is almost equal to the other two invoices combined. She 4 e if the other „South Lake cities incurring similar towing charges. She stated she W,.6, Id like staff to e plain how the towing process works. Director Brown explained the reason the atie invoicc Was so much, more is because it also included storage fees. Turgeon stated she didn't know where the vehicles are stored. She , asked if the City is reimbursed for storage after the vehicle is picked up. , She requested this process be discussed at the next meeting and that this particular claim be approved after that. Motion passed 4 /0=subject to check # 51046 being pulled from the verified claims. 4. MATTERS FROM"HE FLOOR There were no matters ftom the floor presented this evening. 5. PUBLIC HEARING None. 6. REPORTS AND PRESENTATIONS A. Richard Woodruff, Board Representative Lake Minnetonka Conservation District CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 14, 2010 Page 3 of 11 Councilmember Woodruff, the City's representative on the Lake Minnetonka Conservation District (LMCD), provided a report on recent LMCD activities. The highlights of the report are as follows. The LMCD received a clean audit of its 2009 financial statements. The LMCD has been discussing a 2011 budget with a zero percent increase over 2010, while maintaining 2010 activity levels for key programs. Some of the 2011 budget funding gaps will be funded through the use of fund reserves. The reserves will still be within the auditor's recommended range. The LMCD member cities were provided an opportunity to comment on the budget during a June 4"' meeting. The City of Deephaven's City Administrator was the only member city's stRperson who attended. The LMCD Board preliminarily approved the budget during its June 9` "Om"eeting. Shorewood's 2011 contribution is expected to increase by $216 because of how the funding formula works. The LMCD will begin Eurasian Watermilfoil (Milfoil) harvesting "in Lake Militletonka the week of June 7` Lafayette Bay and North Arm Bay will be harvested fzrst,a then the harvesting will follow a southeast to northwest schedule. Harvesting will be done r 10 hours per day four days a week. This schedule change was made because it's more efficient and'cost effective. No harvesting will be done the week of the July 5 The chemical treatments of fl ree`bays: in Lake Minnetonka were dor0flie week of April 26 The Lake Minnetonka Association managed the effort. Grays - Bay was treated for Curlyleaf Pond Weed. Carman Bay and Phelps Bay were treated for Milfoill and Curlyleaf Pond Weed. There has been some discussion that Phelps Bay may,need to be retreated-, one of the areas would be an area that was not treated this year. The Department flf Natural Resources must pre - approve any re- treatment. Inspection of public ramps on Lake Minnetoul inspections in 2010 than in 2009. He noted the District discovered that Flowering Rush had I Because of that finding the concern about it spre; Woodruff noted he attended 100 aereent of the I training session, a buc The-Lake re-branding 7. PARK,fir. Commissioner Robb Comarifssion; meeting through the Hennepin Park Commission will Councilmember Bail the City -owned par Commissioner Robb in work session, the Memorial Day Weekend. There will be more in of Natural Resources and Three Rivers Park tell to be in Lake Minnetonka 34 years ago. CD Board meetings, an aquatic invasive species (AIS) aril and June AIS Task Force meetings, and two Save - f €1 reported on matters considered and actions taken at the June 8, 2010, Park (as detailed in the minutes of that meeting). He noted the City was awarded a grant County -Youth Sports Grant Program in the amount of $104,000. He also noted the not have`a Movie in the Park program this year. eyasked,if the City will continue with its current plans for capital expenditures for park Wilt "the grant be used for those projects or will it fund new projects? explained that the funds would be used to help offset some of the cost for improvements to the shelter in Manor Park and for the construction and furnishing of a boundless playground in that Park. Administrator Heck stated the cost for the boundless playground is approximately $115,000. He explained the cost for the shelter improvements and playground total approximately $200,000. He noted the City would not have constructed the boundless playground if it was not awarded the grant. The replacement of playground equipment in Manor Park had been included in the 2014 Parks Capital Improvement Program (CIP). The grant allows for that to be done sooner. He indicated he hopes the City will receive some additional funds from the boundless playground personnel. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 14, 2010 Page 4 of 11 Councilmember Turgeon stated she was not aware of any residents having expressed a desire for a boundless playground in Manor Park. Administrator Heck noted that there were residents that did express a desire for that type of playground because there are children with special needs in that area. Councilmember Turgeon asked if the ground cover for the boundless playground area will be similar to the rubberized surface in Miracle Field in Bennett Park in the City of Minnetonka. Director Brown noted that all of the City's parks have a component (normally a small children's swing) that is compliant with the Americans with Disabilities Act (ADA). Brown explained that the rubberized surface is ADA compliant. It's typically ground up tires in a urethane bonding agent. The surface is very expensive. It's also very durable. During his 16 -year tenure the City has only had to rep lo�eane small surface of that type and that was because vandals tried diligently to destroy it. A. Authorize Expenditure of Funds for Hockey Director Brown stated the City recently hired a contractor ElecC to inspect the hockey rink lighting in Cathcart Park because of lighting will come down this year either by the City's choice Commission has had considerable discussion about p'bssibly con Freeman Park and eventually doing away with the Cathcart Park i Brown explained he asked EIM if there are,pny at Cathcart Park. EIM has indicated it recently old. The salvaged system has two poles (similar of having three lights installed on it. EIM prof $15,405, not including the cost to bring some of bulb replacement needs. Staff estimates that add $22,000 including taxes. He noted the cost to re an existing building there to set the controls in. who did that project esYh nat @d it would cost $35,000 t estimate did not include the post for any cabinetry approximately $45,000 for a new system. Brown stated believes the proposal from EIM is worthwhile. It allows the City to install a stop -gap measure while there is continued discussion,about a potential rink in Freeman Park and the future of the rink iti`Cathcart Park. Brown noted the, Park Commission and Staff recommend authorizing the installation of the salvaged lighting system in Cathcart Park for an amount not to exceed $22,000. E:y Councilmember Bailey asked low long the stop -gap lighting system would last. Director Brown thought it could last between 10 and 15 years. Brown clarified he expects there will be a need to replace bulbs and ballasts. Brown stated he thought the proposed solution is a good solution. Councilmember Turgeon asked if the salvaged system could be relocated to Freeman Park should a rink be constructed in that Park. Director Brown recommended against doing that. Although the system would be a good stop -gap system, he proposed a new lighting system for Freeman Park because of the advances there have been in lighting systems and controls. Brown noted the poles from the salvaged system could be used for some other purpose if the system was no longer needed in Cathcart Park. Turgeon then asked if the City would be better off buying a new system for Cathcart Park and then move it should a lighted rink be constructed in Freeman Park. Brown explained for a new system a concrete foundation is poured, ustallation and Maintenance (EIM), ty concerns. dM has indicated the by gravity. He explained the Park sting an open rink with lighting in rr dealing with the lighting situation i a lighting system that is approximately 15 years a is in Badger Park).,)Baach pole has the capability e cost for the system and installation would be sting electrical service up to code or any ballast or cost to be- $5;000. The total cost is projected to be ie lightingin Badger Park was $45,000; there was Badger Park lighting was replaced the contractor replace the lighting in Cathcart Park. The $35,000 eutiired. Staff estimates the total cost would be stop gap CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 14, 2010 Page 5 of 11 and a concrete stem is erected and a metal pole is placed over that. He is not aware of that type of system being relocated. The salvaged system would be a simpler system. Turgeon went on to ask if the rink boards in Cathcart Park have to be replaced. Brown explained the boards are 16 — 20 years old, and are quite worn. Public Works staff goes out about every three weeks during the hockey season to repair fencing and the area around the boards. Director Brown stated if a decision is made to construct a rink in Freeman Park he did not think that could be accomplished in 2010 because there are grading issues that have to be resolved with the Minnehaha Creek Watershed District. Also, there are electrical services that have to be extended and some type of lighting system installed. Councilmember Turgeon stated it's her understanding that there is a rinks in the Cities of Victoria and Waeonia in 2010/2011. She que the rink in Cathcart Park go dark this year, and to have a new ligh't time for the 2011/2012 season. Mayor Liz& stated the localijiock Liz& thought there are other issues in Victoria with regard tt its fiel Administrator Heck stated the Park Commission hds indicated i Cathcart Park for the long term. It also wants to add hockey facil Robb concurred with this, noting the Park CIP includes relocatii recommended timeframe for doing that has been determined. C( is to be relocated next year, it seems as if ii would be better (from dark for one year and save the $22,000. Nevv lighting will be ins indicated he thought it would be a good investment to hstalllhe sal number of years, but if it's going to be ch investment. He expressed his desire to know rink in Cathcart Park. He c�laraffied he would thought everything through. Councilmember Turgeon asked if making a explained the contractor has other, people hits City two we s €n? June 4`�') to decide if it 'v Administrator Heck stated the Commissi h,? 2016: "' out rAs f open ice time for hockey on the ioned if it may be appropriate to let rink constructed in Freeman Park in association's_ program is growing. house. wants a lighted hockey facility in eslin Freeman Park. Commissioner the rink in Cathcart Park but the neilmember Bailey stated if the rink cost perspective) to let the rink go lied when the rink is relocated. He iged system if it would be used for a sickly he doesn't think it's a wise posed time frame for relocating the ation provided the Commission has r `e2luld be delayed two weeks. Director Brown "the salvaged system, and the contractor gave the system. discussed relocating the rink sometime between 2014 and Councilmember' Turgeon stated the City of Chanhassen has expressed it is not willing to share in the cost of improvements to Cathcart Park. She expressed her reluctance to spend $22,000 on improvements to this Park when the long -term Pharr for the Park isn't complete. Councilmember Woodruff `stated the Park Commission has indicated that it wants to have a lighted rink in Cathcart Park for the foreseeable future independent of whether or not a lighted rink is installed in Freeman Park. He then stated that Director Brown has indicated it would be difficult, and maybe impossible, to move a new lighting system if it were to be installed in Cathcart Park. He asked if the salvaged system could be relocated within Cathcart Park. Director Brown responded he thought it could be. Woodruff stated he understood there would be a cost to move the system. Woodruff moved, Bailey seconded, authorizing the expenditure of funds for the installation of a lighting system at Cathcart Park, as outlined in the proposal from Electrical Installation and Maintenance, for an amount not to exceed $22,200. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 14, 2010 Page 6 of it Councilmember Bailey stated he thought it would be fiscally irresponsible to relocate the rink in Cathcart Park in the next five years. Motion passed 4/0. 8. PLANNING No report was given on the most recent Planning Commission meeting. A. Adopting the 2009 Comprehensive Plan Update Bailey moved, Turgeon seconded, Adopting RESOLUTII the Comprehensive Plan 2009 for the City of Shorewood." "A Resolution Adopting 9. ENGINEERING/PUBLIC WORKS " A. Incidental Use of Public Right -of= Ways- 23130Summit Avenue This item was removed from the consent agenda per the applicranCsr'equest. B. Accept Proposal for Profes§iianal Design Services for Lift Stations No. 15 and No. 17 Director Brown stated three firms submitted proposals to provide professional design services for Lift Stations 15 and 17. The firms are Bolten Menk, WSB and Associates,, abd TKDA. TKDA submitted the lowest cost for the design portion of the proposal He e piained that'likcause there was some confusion on the part of the firms about libw much construction observation will be necessary, Staff deducted the construction phase of the proposal'for.comparison purposes. Based on experience it appears a realistic estimate for the construction phase is $$,500 in addition:to printing and travel costs. After factoring in the $8,500 TKDA's final proposal amount is $27,653. Woodruff moved, Ttlrgeon seconded, accepting the design and soils portion of the proposal for professional'ilesign 90vices for Lift�Stations 15 and 17 from TKDA with an adjustment for the construction phase to an " of $8,509,with a not to exceed amount of $27,653. Motion passed 4/0. C. Accept Proposal for Superior Control and Data Acquisition (SCADA) System Controls and Equipment Director Brown explained the first component that is part of the design phase for Lift Stations 15 and 17 is the electronic controls (or control panels). The control panels operate separate from the Superior Control and Data Acquisition (SCADA) System. The second portion of the design is the laying out of the SCADA System which involves a web based system and a very smart computer. The computer has cellular communications to tell the control panel to give alarms, and to allow the system to be controlled remotely. It also allows the system to be queried. Public Works will be able to get flow reports; it doesn't get them now. When an individual responds to an alarm and swipes the key fob, the system captures information about the time of the response. The control panel design for Lift Stations 15 and 17 in intended to be the design for all of the City's fifteen lift stations. He noted the Capital Improvement Program (CIP) is programmed for the installation of five SCADA systems this year (Lift Stations 15 and 17 are two of the five) and another five in both 2011 and 2012. At the end of 2012 SCADA Systems will CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 14, 2010 Page 7 of 11 be installed in all fifteen lift stations. He explained that after Staff has had the chance to evaluate how the control panels for Lift Stations 15 and 17 work with the SCADA System it will decide if the control panel design should be installed in the other three lift stations targeted to get SCADA Systems in 2010. He noted the SCADA Systems can be retrofitted to existing systems as well. Brown stated the item for consideration this evening is for the manufacture and installation of the two lift station panels (for Lift Stations 15 and 17), the SCADA System, and the ongoing subscription service. Three firms have submitted proposals for the SCADA systems and controls. One firm that submitted a proposal did not meet the specifications; the firm monitors the system but it does not control it. Electric Pump submitted the lowest quote for the proposal over the long hauli (tp, proposal involved the construction of the control panels and setting up the web site for alarms aril'controls for a cost of $29,608 plus an on -going subscription cost of $20 per month per lift station (gr $240 per lift station per year) to access a web - accessible monitoring facility operated external to the tity. The communications costs to access this facility are included in the monthly service fee. Brown explained that today an employee has to go to the ]if Generally, the employee has to return to the Public Works fa fix the problem. It takes about 20 minutes to drive46m tl located on Enchanted and Shady Islands. The new system will with the needed equipment /tools because they will know additional cost of $1,063 more per year (after all fifteen lift have smart technology rather than just a ge enter into a 36 -month subscription service. month to month basis. In response to a comment from for the total reconstruction of >Li costs would be funded out of the system. One` o mo allows the 15 and 17 as well as budget. to determine what set off the alarm. get the necessary egjprrrent/tools to a Works facility to tie "lift stations hei8t, ployee to respond to the alarm .used the alarm to go off. For the have been completed) the City can f the other bidders required the City Ciiv to.eontract for its service on a wn explained the 2010 CIP allows more lift stations. The subscription Councilmember Woodruff stated based on what Director -Brown has explained to him the $20 monthly fee includes the cellular connection :There Would be an off-set to that $20 monthly cost because the City could drop its d`14_05 )monthly cost to Verizon pIns there will be a reduction in the back and forth Staff time to get Nye neces�ary`fpols. He asked if in the end Public Works personnel would spend less time out on the Islands doing inspect ons. Director Brown explained the number of lift station inspections will be redueeN somewhat. In response to a question from Councilmember Turgeon, Director Brown explained the one -time cost of $31,761.68 includes sales tax and freight. Turgeon moved, Woodrgaff'seconded, awarding the contract for a Superior Control and Data Acquisition ( SCADA) $'ys em and Electrical Control Panel for List Stations 15 and 17 to Electric Pump with one -time contract costs not to exceed $31,761.68 (including sales tax and freight), in addition to the ongoing subscription costs as outlined in the proposal. Motion passed 4/0. D. Accept Bids and Award Contract for 2010 Mill and Overlay, City Project 10 -06 This item was removed from the consent agenda at Councilmember Woodruff's request. Councilmember Woodruff explained he asked that this item be removed from the consent agenda so Council can discuss if it wants to reduce the scope of the project to what can be done within the amount CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 14, 2010 Page 8 of 11 budgeted for mill and overlay in 2010 or does it want to increase the budget. He indicated he is inclined to do the project as presented. Engineer Landini explained that the scope of the project has been reduced once. The section of Yellowstone Trail between Lake Linden Court and Lake Linden Drive was not be included as part of the project in order to try and have the project work within budget. Councilmember Turgeon asked how the $42,827 in excess of the budgeted amount of $171,600 would be funded. Engineer Landini explained it's within the Street and Roadways Operating Budget. Turgeon asked if doing this will delay any fixture projects. Landini explained it won't affect the 2010 project schedule. It could possibly impact the 2012 or 2013 schedule. Councilmember Turgeon then asked if there are any Minnesota State Ai&TMSAj roadway maintenance funds available to fund this project. Engineer Landini explained that MSA maintenance funds received go into the General Fund. Administrator Heck explained the City received approximately $32,000 in MSA maintenance funds in March 2010. Director Brown explained' -the City received $61,471 in MSA maintenance funds in 2009, and it receives that approximate ambinifteach year. It's common practice to place collected MSA maintenance funds in the General Fux'd. Brown then explained MSA construction funds are held by the State and the City receives funds after it has - demonstrated consi uction work was done on MSA classified roadways. Councilmember Bailey asked if it makes sense to adjust the cost projections for future years because the 2010 bid is significantly more than budget.-Engineer Landini explained the reason the bid is over budget is because the length of roadway to be milled and overlaid is longer than normal. Yellowstone Trail and Eureka Road were selected to be done this spring and the budget was agreedupon last summer. Director Brown explained the amount budgeted for milt and overlay, projects is constant from year to year. Councilmember Turgeon stated both of the roads are nk l re need of r air. Turgeon moved, Woodruff seconded, Adopting RESOLUTION NO. 10 -029 "A Resolution Accepting Bid and Awarding contract for the 2016, Bituminous Mill, Overlays and Appurtenant Work for Yellowstone Trail and Eureka Road, City plii, ect no. 10 -06." Motion passed 4/0. E sq A epting Quote for Sanitary 96kir Repair on Country Road 19 �., This item was removed from the consent agenda at Councilmember Turgeon's request. Councilmember Turgeon asked where the break in the Sanitary Sewer line under County Road 19 is located. Director Brown stated it's in front of the Xcel Energy facility along County Road 19. Brown noted it the first time there has been this type of break. Turgeon asked if there should be a line item added to the budget for making repairs. Brown explained this is a not a typical expenditure for the City's Sanitary Sewer. He am icipated'the City will find out that someone did some directional boring underneath the pipe and that caused tiie'issue. He did not think this will be a common issue. Turgeon moved, Bailey seconded, Adopting RESOLUTION NO. 10 -030 "A Resolution Accepting Quote and Awarding Contract for the 2010 Sanitary Sewer Repair, City Project NO. 10 -09." Motion passed 4/0. F. Consultant for Water Brochure Development This item was removed from the consent agenda at Councilmember Turgeon's request. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 14, 2010 Page 9 of 11 Councilmember Turgeon stated Council had directed Staff to get a quote on the cost to prepare an informational brochure for the City's water system. She thought the intent was to bring the quote back to Council and then Council would discuss what the purpose of the brochure is before spending money in having the brochure prepared. That discussion has not occurred. She noted Council has not agreed on what the policy should be about expanding City water. Engineer Landini stated W Creative is available to attend a Council work session to discuss what Council wants in the brochure. He then stated 2011 roadway improvement projects public informational meetings will begin in August and it would be helpful to have a brochure available for distribution at that time. Councilmember Bailey agreed it would be beneficial to have a twenty minute discussion during a work session about what Council wants in the brochure. W Creative could cline in for a short discussion with Council after that discussion has occurred. He did not think it shouldsd'elav thivas. Mayor Lizee stated she agreed there needed to be some disc ss;iptVabout this. She noted Council had asked Staff to do the brochure in house, but some Councililtembers'were not pleased with the result. She suggested the brochure be discussed during the next Council work session on June 28". Councilmember Turgeon stated she wanted to discuss the brochure before Council votes on spending money on the brochure. Councilmember Woodruff stated Council has had 2 — 3 discussions about the brochure with staff, He thought it would expedite things if someone With expertise were brought in to-help facilitate the process. vz Woodruff moved, Bailey seconded, authorizing Staff to work with W Creative on the creation of a water brochure and authorize a check for the deposit in the amount of $2,275 for one -half of the cost with the condition that=if the information received back from W Creative does not satisfy the City's needs then the remainder of the project cart he canceled. Mayor Lizee stated she prelipf there not be a caveat because'she did not know how it could be judged. rt Without obj,¢pth ol"the maker or seconder of the motion, the condition was removed from the motion. l'totion passed 3/1 with Turgeon dissenting. 'G. Funding for the Lake Miin'iietonka Area Fourth of July Celebration This item was removed from the consent agenda at Councilmember Woodruff s request. Administrator Heck stated during its May 24, 2010, meeting Council authorized $2,200 of funding to the South Lake — Excelsior Chamber of Commerce's Lake Minnetonka Fourth of July celebration activities per the recommendationn'the Staff report. During that meeting Linda Murrell, Director of the South Lake — Excelsior Chamber of Commerce, asked Council to match the contribution it made in 2009. After the May 24` meeting Ms. Murrell contacted him to let him know the 2009 contribution was for $2,500 and she asked that Council consider amending its motion to contribute $2,500. Bailey moved, Lizoe seconded, authorizing a $2,500 contribution toward the South Lake — Excelsior Chamber of Commerce's Lake Minnetonka Fourth of July celebration activities. Councilmember Turgeon stated Council budgeted $2,200 and she wanted to stay within the budget. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 14, 2010 Page 10 of 11 Motion failed 2/2 with Turgeon and Woodruff dissenting. IL Conditional Use Permit — South Tonka Little League This item was removed from the consent agenda at Councilmember Woodruff s request. Councilmember Woodruff stated during its May 24 "' meeting Council passed a motion asking Staff to prepare a resolution granting a conditional use permit to South Tonka Little League for replacing the batting cage in Freeman Park with three new batting cages. One of the conditions of approval was STLL will be responsible for the maintenance and /or replacement of the nettipg?_around the cages. That condition is not included in the documentation in the meeting packet, "He noted Council had been provided with a revised Acceptance and Indemnification Agreement wy cb includes that provision. Woodruff moved, Turgeon seconded, Adopting F Granting a Conditional Use Permit to South Tonka I Cages in Freeman Park" and approving the revised stipulating South Tonka Little League is responsible:: batting cages. Motion passed 4/0. i 10. GENERAL /NEW BUSINESS None. 11. STAFF AND COUNCIL REPORTS A. Administrator Heck members scheduled 2031 Capital Impr< hearing on July 8" to discuss going well. ) hp application position Staff SOLUTION NO. 10 -031 "A Resolution tie Vkag4& for the Construction for Batting eeeptance and Indemnification Agreement r the maintenance of the %efting around the r €� ,-e is `a meeting of the Excelsior Fire District joint member cities' council 6, 2010, to discuss the proposed 2011 EFD Operating Budget and 2011 — rogranu. The MhmehahaCeeek Watershed District is holding a public s proposed rule changes. The recruitment for a light equipment operator is ;adline is June 15 Applications are trickling in for the finance director DireclOr Nielsen stated he and'tbe Southshore Community Center (SSCC) operations manager have met with signage vendors regarding sgnage.i✓or City Hall and the SSCC. He asked Council if they had any interest in having ; a digital element in the signage for City Hall to display upcoming meetings. Mayor Liz6e stated she thought it would be a great idea to check into that option. Councilmember Woodruff stated he wanted to know the Cost for that capability, noting the City has a small fixed number of messages it displays. W thought the SSCC had a real need for that capability. Councilmember Bailey stated he did not think the City needed that capability. B. Mayor and City Council Councilmember Woodruff stated RecycleBank has had some problems issuing the coupons earned through the RecycleBank Program. He has personally had problems with that and has spoken with RecycleBank representatives. He noted that the City's recycling coordinator will speak with the City's recycling firm and with RecycleBank about this. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 14, 2010 Page 11 of 11 Mayor Lizde stated that on June 16`" the City is hosting a luncheon for the cities in the Minnetonka School District with the District's Board. The luncheon will be held at the Southshore Community Center. Mayor Lizee then stated she received a letter from Cris Gears, Superintendent of the Three Rivers Park District, relative to Shorewood's resolution regarding trail and roadway crossing concerns in the City. She read an excerpt from the letter. "With your support, the Park District has applied for and secured a $1 million Federal Transportation Enhancement grant for a pedestrian and bicycle bridge for the Lake Minnetonka LRT Regional Trail crossing at County State Aid Highway 19. The federal grant will be matched by $1 million in Park District funds. The program year for this project is 2014. To successfully accomplish the County State Aid Highway 19 pedestrian and brcycl E Oject and other safety improvements, the Park District will need continued support and assistanceibf the`City of Shorewood and Hennepin County. The planning and design for this improvement project is expected to begin in 2011." She stated this is a wonderful thing, and she appreciates the big pictuie thinking. Mayor Lizee then stated the 30 Art on the Lake event was htlCl =, an June 12` and June 13` It was a very successful event. 12. ADJOURN Turgeon moved, Woodruff seconded, Adjourning the City Council Regular Meeting of Jane 14, 2010, at 8:25 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED Christine Freeman, Recorder ATTEST: Christine Lizee, Mayor #2B CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, JUNE 28, 2010 MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Lizee called the meeting to order at 6:00 P.M. A. Roll Call Present. Mayor Liz6e; Councilmembers Bailey, Planning Director Nielsen; Director of Absent: None B. Review Agenda 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. nd Z ,y; Administrator Heck; and 1 Queer Landini Zerby moved, Turgemr seconded, approving the agenda as presented. Motion passed 5/0. 2. WATER BROCHURE �- a Mayor Lizee introduced Alan Wallner, with W Creative, who #as present to solicit Council's input on the design of a brochure about the City's municipal water system. She'96 dthe meeting packet for this evening contained a document listing a ltucn ex of questions Mr„'Wallner andstaff would like Council to answer. Mr. Wallner stated th' jsVening he " d like to validate with Council the objectives for the brochure as well as whom the target is d iaice is foi receiving the bnpchlire. He would also like input on the questions identified in the document proytded to Con pil. He incated lie will collect information from staff about specifics of the,systetm. Mr. Wal{ae'r stated he thong ht the objdctiue is to provide the residents of Shorewood a high quality, easy to understAnd education brochure dbout the Caty dnmunicipal water program. Mayor Lnzeesyggested the objective is also to encourage those residents who have access to the system to connect to it. Tbit ould be accomplished by explaining the benefits of being connected to city water. Councilmember Woodruff stated the brochure should also clearly convey to residents what the benefits and tradeoffs are of install ing °i, 'r main under the abutting street to their property. He noted the City assesses for the installation of the tual water main even if a property owner chooses not to hook up at that time. Mr. Wallner clarified what he thought he heard. The brochure should educate the residents on the options and what their decision making process should be regarding hooking up to city water and supporting the installation of water main. Councilmember Turgeon stated from her vantage point Council and staff can tell Mr. Wallner what they think the benefits are, but unless the City solicits resident input about what they perceive the pros and cons of city water to be, the brochure will not have as much value. She then stated Council has at times chosen not to extend water main as part of a roadway reconstruction projects because property owners have not wanted that. Council has discussed having a water policy that would require the extension of water main CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 28, 2010 Page 2 of 6 (when it doesn't exist) as part of any reconstruction project. If Council is going to allow affected property owners to decide if they want water main extended, then the property owners should be asked questions such as why they would be interested, what the benefits to them would be, and why they would not want that to occur. Mr. Wallner asked if the brochure should also tell property owners the City would like to hear their opinion and provide the name of a website address where they could take a survey. Councilmember Turgeon stated she thought it should. She commented that property owners have told her that having access to city water will not save them money or add value to thei #operty. She indicated she wanted to hear from the property owners why extending water main or hooking up fd city water is something they would like. If property owners think it's cost prohibitive she would lj1c ,to know that. Councilmember Zerby stated Ire did not think Council would hear ahything diffoept than what it has heard in the past. He then stated the brochure is intended to encourag ,pW 1 owners`tii; b oo k up to city water or support the installation of water main.' �. Mayor Lizee stated Council has heard property ownerkcon reconstruction projects. The property owners tend to ar`el` main or hooking up to city water. She then stated the purpose brochure, a brochure that stresses the benefits, safety, and reli Councilmember Turgeon stated there could bb in asking water explain why they did so. Councilmember Bailey concurred that there could be have hooked up to city water tjrpse,who can hook up.k of water main. He questioned iiW[ wants to are being paid to create tl dirochure 11; didn't expect Councilmember Zerby state that explains the benefits of rpssed in public h i,#y thoughts aboi enities discussion city water. su'about road ektending water to talk about the S who have hooked up to city [back from property owners who who have opposed the extension on that task for the small amount of money they ge survey to be taken. made the decision to hire a consultant to create a brochure Mr. Walla TIi t'ated based nn this ctfkmssion he understands the target audience to be property owners that either ]I gue or could have access to city vvgtcr,but currently use private wells. He indicated there could be some411� jn including poshN4v , testimofij`a about having city water in the brochure because that wouldn't be eomnrg ' n the city. He then"Ctated WCreative's original proposal does not include creating a survey or interactive component on the Gay's website, but Council may want to consider adding that. He asked if he understood the to gel audience cop Mr. Wallner asked Couiigil bogy it thought the success of the brochure could be measured After discussion it was ,agreed the actual number of hookups and potential number of hookups could be considered when determining if the brochure had any positive impact. Mr. Wallner asked Council and staff what they thought the percentage of property owners is who understand the City's water policy, including the costs for water main installation and connection charge. Mayor Lizee stated she thought there was a lot of confusion about that. The City does not have a clear policy about extending water main as part of roadway reconstruction projects. That has been debated over the last two to three decades. Also, property owners are concerned the City will force them to hook up to city water CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 28, 2010 Page 3 of 6 if water main is extended, noting that is not the case. Councilmember Turgeon stated there is also confusion about the assessment cost and connection charge. Councilmember Woodruff explained the City's current ordinance and water policy specifies a connection charge of $10,000 to connect to city water. At the time a property owner connects to city water, they will pay the difference between any amount assessed for extending water main and $10,000. They will not pay more than $10,000 in total. The cost to run the line from the water main to the house is an additional cost paid by the property owner. Mr. Wallner stated the brochure will explain the water policy in a way the gene ` ublic can understand. He will try to clarify any misconceptions property owners may have. Councihnember Woodruff stated he thought property owners who hav€i'the 6pf on to hook up to city water but have not should get a copy of a brochure, and those residents tlfat may be irttpacted by the extension of water main should also get a copy of the brochure. Hopefully; afteFjeading ! e,abrochure, the property owners will understand what their options are, and if they "t; t e still have enough understanding to help them ask questions that will clarify things for them. Mr. Wallner stated it's his understanding that easy to understand. Mayor Lizee stated she would like the brocht e most people are visual learners. She though 41 water. She noted that the City does test its water staff can provide Mr. Wallner with statistical r brochure would encourage property owners to at Councilmember Turgeon water. Councilmember Woodruff (which is $10,000 plus the well. Con 0 er Zerby stat( Fire tr alts are installed outage their ell stops wor and to treat its' &it is within Councilmember V city water. Mayor have be very clear aria brochure should s it complies started to and be very informative, clear and the appropriate visuals because e safety and reliability of city i�Y�r`'nment standards. She stated rd information. She hoped the city water. articles about arsenic in private well id contrast the cost of connecting to city water to the house) and installing a new or replacement brochure should also discuss the protection part of extending water main. water m Vis extended. Also, if a property owner experiences a power )ity water wouldn't do that. He noted the city is required to test city water lot of well water is very full of iron and that would not be the case with is a fair amount of iron in the city water on the west end of the City. Mayor Lizee stated thereare a lot of issues being discussed at the state and federal levels regarding ground water contamination and supply. Ground water safety and supply has to be considered for the future. Mr. Wallner asked if being connected to city water increases the value of a property. Councilmember Woodruff indicated there is a lot of controversy about that. Mayor Lizde stated it would be worthwhile to get opinions from realtors on that. Mayor Lizee stated new or potential new residents don't always understand bow wells work or what it costs to repair or replace them. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 28, 2010 Page 4 of 6 Councihnember Turgeon stated she did not think anyone has been able to prove that being connected to city water improves the value of a house /property or that having fire hydrants near the property decreases the cost of home owners insurance. Mr. Wallner stated the discussion this evening gave him a good perspective. Mayor Liz6e thanked Mr. Wallner for his efforts. 3. 2011 BUDGET Administrator Heck noted the budget information included in the based on the original CIP the Parks Commission discussed. The C shifting some items in the CIP around and that is not reflected. T their proposed projects out over a few more years. Heck reviewed changes he included in this draft of the high lgvbl' 3 -Bay chemical treatment of Eurasian Watermilfoil and Cprf call has previously been contributed. This was done based,q°a the as! go down. The amount budgeted for the contribution for 1WF same as the 2009 contribution and what was asked for in 20f0.=; the City's portion of the Lake Minnetonka Conservation Distr'` assessor services was increased to $96,000 from $94,000 based The budget for civil defense fees was increasdik$7, wage and benefit increases for union employees'($? equal to 2% of the gross non -union wages (01 increases of $14,000 in the City's contribution for, increase in the Excelsior Fire pistrict (ETD) con Excelsior Firefighters Rehe ssdclatirin fund for increase for the next e $4,776,292. The budg-el with most of the loss I expenditures of approxi. Heck expla idd stafIiinf sheets from the first six the refs ion in the C General years. The budget does' scts an ailficipated loss in tt? interest `darned. The p based on curnz a salary eeting Packet ' the Parks CIP is mtsl, p has recently been discussing Cornini5sion will be asked to spread et. He reducede,pontribution for the 1 Weed to $4,000frban the $6,000 that apn that the cost oflhe t�.eatment will f Tgjy fireworks is $;500; this is the udget-includes an increase of $220 in levy. The cost for Hennepin County {formation received from the County. `hVintilization. The budget includes 2% inctgasegbolfor non -union personnel ely $20,000). The budget includes anticipated tces�aut1$56,040 for police services. The largest is for€ of'of the required contribution to the purposes; this is going to be a larger ongoing reflect any increase in the levy; it remains at ,r,revenue of approximately $300,000 (or 5.8 %) g budget reflects a decrease in General Fund ions fot Public Works departments have been adjusted based on the time of 2010 �lq e arapolated the six months out over the rest of 2010. Some of 2 'und area kyd9 reallocated to the utility areas. He also adjusted staffing 3yernmegt,'Planning and Inspections. Heck stated base0<pn this proposed budget $296,000 has to be found in transfers, revenue sources or expense reductions in ;prder to bafrance the budget. The Implicit Price Deflator (IPD) was 1.124% last week. The IPD can be apphe0 to thel -610 actual base levy ($4,776,292) or it can be applied to the 2010 allowable base levy amount. If the *,Ylevy increase is based on the allowable 2010 levy the 2011 levy will increase approximately 3.5% — , ,4% over 2010. Using the allowable levy amount will still require finding approximately another $150,000 in transfers, revenues or expense cuts to balance the 2011 budget. He anticipates the City will use $200,000 to $250,000 from the General Fund balance by the end of 2010. The 2010 budget includes using $160,000 of that. He anticipates using an additional $50,000 or more to cover the loss in revenue. Councilmember Turgeon stated she preferred to allocate $2,200 for the contribution for the Fourth of July fireworks. She expressed her appreciation for having charts included in the budget packet. It's her recollection that parks and roadways are the main concerns for funding. She stated that from her vantage point the funding for parks should be reduced slightly. Funding for parks may need to go back to the level of CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 28, 2010 Page 5 of 6 what it takes to maintain the parks and keep the parks usable and safe. It's her recollection that Council had discussed using Liquor Fund funds for things that benefit the community as a whole and that could include funding roadways and parks and keeping the levy to a reasonable level. She stated she did not think the levy could be kept to 0% any longer. Councilmember Zerby stated the cost for Fourth of July fireworks go up each year and the insurance costs go up. He expressed he was sorry he was not able to attend the June 14 °i Council meeting when there was an agenda item to increase the agreed upon contribution for 2010 to $2,500 from $2,200. The motion did not pass on a 2/2 vote. Had he been in attendance he would have voted to contribute $2,500; the same amount contributed in 2009. With regard to the use of the Liquor Fund, he stated it's riionderstanding that Council agreed to solicit input from the City's residents on how the fund should bgi vkhen Council decided to sell the City's liquor operations. He asked why the budget for Snow/lce increased 54.3% and the budget for Public Works Services decreased 24.5 %. Administrator Heck p4laifni&,,that was because of the redistribution of Public Works staff resources based on the time she&niformatlofi,F. Councilmember Bailey stated he was impressed with, are hard to conceptualize. He thought it was a step fi stated he did not expect interest income earnings to housing permits to increase in the near future, ator`Heck having prit'bu nbers to things that making the budget pictiii�, clearer. He then much`iiq the near future nor fid he expect Councilmember Woodruff stated the 2011 budget reflects income] t] He asked how that compared to 2010 year4 o- ,date. He noted theI approximately $21,500 from 2009 actual The f 2010 budget. Administrator Heck explained bu'r2cJirt the first 5.5 months of 2010. He projects 2010 year -e 2009 budget for building permits revenues was $90 suggested the $30,000 decrease,bereassessed in the -it Woodruff then stated tr 0 2011 revert', e budget do discrepancy between 2`1_lad 2011.Ijn 0 thought the as it has the past few years anrhstill be' ithin the Ci can take somewhere around $411;600 fratti INCA iauo the revenues tJ infer >l; Fund reser�+ S' 'for 'tfie' projects, iJierefore, it's Capital )sed budget is nit revenues I ive"nues from licenses and permits to be $75,725. ! budget for this item was reduced tptroximately $30,500 less than the iv ;been approximately $40,000 for mi ng permits to be $65,000. The 49at to $60,000 for 2011. Woodruff include anything for transfers. That is the big can take $160,000 out of General Fund reserves, eaerve policy guidelines. He also thought the City d. Adding this additional $190,000 - $200,000 to Iget. He proposed using the $160,000 in General and into the Road Fund for capital for roadway operations. Woodruff oodruff as Ned why the budget�for elec in 2011 is roughly four times greater than the 2009 actual, noting there'a v' elections Weither year. He suggested reallocating the labor to where it belongs. Administrator I e0," Stated that wJ `increase General Government. He noted reallocating some Public Works staff time to the ent' rise budgets will increase those budgets. He suggested the staff budget for Snow/lee be based on actual ti' r the fast six months of 2009 and the first six months of 2010 to more accurately reflect needs. He thought 4a spent more time on that in the first part of the year. Woodruff asked if there is a budget for the Southshore Community Center (SSCC). Administrator Heck stated there is one but it has not been included in the budget yet. Heck anticipates the City will have to minimally subsidize that operation in 2011. Woodruff asked that a tine item be added to the revenue and the expense side for the SSCC, noting he assumed that the SSCC budget is not part of the Parks budget. Woodruff stated the budget for Municipal Buildings reflects an inclusion of $30,000 for signage. He asked what that is for. Administrator Heck explained is for purchasing signage for the entry points into the City; signage will be located approximately where the LRT Trail crosses County Road 19, at the intersection of Highway 7 and Country Road 41, and by the border with Excelsior. The signage will be similar to the CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 28, 2010 Page 6 of 6 signage for the City's parks. Woodruff suggested a transfer from the Municipal Building Fund be made to cover that cost. Woodruff then stated the budget notes indicate the Traffic Control and Engineering budgets include funds for an inventory of the City's street signs and sign management software. He asked what the cost for these two items is. Director Brown explained the software will cost $8,000; the software will be used to maintain the inventory. The consultant cost is $2,800. Brown noted there are also funds in the budget for purchasing additional replacement signage. Brown explained that the Traffic Control budget will increase over time because the City has to replace its signage to meet visibility requirements. Engineer Landini explained by 2013 the City has to have developed a maintenance plan methodology, ba =115 the City has to start replacing its signage and by 2018 all signage that doesn't meet visibility req 2018. Landini noted the cost for the software is included in the Engine ?x(� the Traffic Control budget. After looking at his budget detail, AdminWraf: software is approximately $6,700 and the cost for the consultant is a xi f roir Mayor Lizee suggested Council email Administrator draft of the budget. Administrator Heck explained in order to balance transfers and /or revenue sources and /or expense reductions:-] ideas about transfers. Council needs to decide what size of levy needs to have more in -depth discussions about -increasing the h more aggressive roadway improvement Fund. fleck stated he will schedule a budget work sessi another budget work session is,,Iegµired that can be 4. ADJOURN Woodruff moved, 7:07 P.M. Motion ins have to be replaced by t and the consultant is in clarified the cost for the have about this to come up witfiI300,000 from uncilmember Woodruff offered Cable with. He also noted Council the Road Fund in order to have a he transfer into the Park Capital for the regular Council meeting. If Work Session of June 28, 2010, at the City Council Christine Lizee, Mayor ATTEST Brian Heck, City #2C CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JUNE 28, 2010 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Lizée called the meeting to order at 7:11 P.M. A. Roll Call Present. Mayor Lizée; Councilmembers Bailey (arrived 7:12 P.M.), Turgeon (arrived 7:12 P.M.), Woodruff and Zerby; Assistant Attorney Sonsalla; City Administrator Heck; Planning Director Nielsen; Director of Public Works Brown; and Engineer Landini Absent: None. B. Review Agenda Woodruff moved, Zerby seconded, approving the agenda as presented. Motion passed 3/0. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, June 7, 2010 Woodruff moved, Zerby seconded, Approving the City Council Work Session Minutes of June 7, 2010, as presented. Motion passed 3/0. Councilmembers Bailey and Turgeon joined the meeting. B. City Council Work Session Minutes, June 14, 2010 Woodruff moved, Zerby seconded, Approving the City Council Work Session Minutes of June 14, 2010, as presented. Motion passed 5/0. C. City Council Regular Meeting Minutes, June 14, 2010 This item was continued to the July 12, 2010, City Council regular meeting pending clarification of two items. 3. CONSENT AGENDA Mayor Lizée reviewed the items on the Consent Agenda. Turgeon moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 28, 2010 Page 2 of 10 B. Appointment of Two Temporary Seasonal Employees – Public Works C. Approving ORDINANCE NO. 470, “An Ordinance Enacting and Adopting the 2010 S-5 Supplement to the Code of Ordinances for the City of Shorewood Minnesota” and Adopting RESOLUTION NO. 10-033, “Official Summary of Ordinance No. 470”. D. Authorize Expenditure of Funds for Public Works Equipment E. Adopting RESOLUTION NO. 10-034, “A Resolution Authorizing Approval of an Amendment to Contract No. A052276 between the City of Shorewood and Hennepin County for Election Equipment.” Motion passed 5/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. PUBLIC HEARING None. 6. REPORTS AND PRESENTATIONS A. 2009 Audit Presentation by Andrew Berg, CPA, Abdo, Eick and Meyers, LLP Chair Lizée explained the City of Shorewood’s 2009 Comprehensive Annual Financial Report (CAFR) had been prepared. Mr. Andrew Berg, CPA, with the independent CPA firm of Abdo, Eick & Meyers, LLP, would highlight the findings. Mr. Berg stated his firm issued a “clean” opinion on the financial statements; there were no findings in the audit. He noted there were no instances of non-compliance with Minnesota statutes. He said Staff was very cooperative in providing the auditors the information they needed. Mr. Berg provided a financial overview of the City’s General Fund expenditures and revenues. He stated the City’s General Fund balance was just under $3 million at the end of 2005. At the end of 2009 it was approximately $3.56 million, which is a decrease from the 2008 year-end balance of approximately $3.7 million. The 2009 year-end balance was at 66 percent of the 2010 budgeted expenses. Over the last five years, the General Fund reserves have been between 63 percent and 71 percent. His firm typically recommends reserves of 50 percent to satisfy cash flow needs. The firm compiled peer group average General Fund information from approximately 120 cities of similar population. In 2008, that average General Fund balance, as a percentage of expenditures was 55 percent. Mr. Berg explained revenues were under budget by $213,525 and expenditures were under budget by $110,793; expenditures exceeded revenues by $102,732 not including transfers. There was a positive variance of transfers out in the amount of $110,347 for a net overall positive variance of $7,615. The General Fund balance decreased $152,385 during 2009. Approximately 92 percent of the City’s revenues and transfers in (for 2009, approximately $4.7 million out of $5.12 million) came from property taxes. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 28, 2010 Page 3 of 10 Revenues from licenses and permits have decreased significantly since the end of 2006. Interest on investments has also decreased significantly in 2008 and 2009. Mr. Berg then explained the majority of the City’s expenditures are in general government and public safety with each one of them being approximately 26 percent of the total expenditures and transfers out. Transfers out in 2009 increased over 2008. The chart of the detailed comparison for General Fund expenditures and transfers for the last five years was expanded to include the amount the City spends per capita in comparison to the peer group per capita. The City spends approximately $183 per capita for general government compared to the peer group per capita of $141, and it spends approximately $184 per capita for public safety compared to the peer group per capita of $205. With regard to Debt Service Funds, Mr. Berg stated the Waterford III Tax Increment Bonds had been paid in full, and the $11,900 balance in that fund should be used for a purpose consistent with the City’s tax increment financing plan or it should be returned to Hennepin County. There were approximately $12 million of EDA Public Safety Facility bonds outstanding at the end of 2009. There were just under $1.3 million on the 2008 Lease Revenue bonds for the renovation of City Hall outstanding at the end of 2009. With regard to Capital Projects Funds, he explained there was an increase of approximately $511,000 (to approximately $4.26 million) in the combined fund balances for all capital projects funds in 2009. The Equipment Replacement Fund increased approximately $171,000 mainly due to transfers in from other funds. The City Hall Construction Fund decreased approximately $653,000 due to the renovation of City Hall. A new fund called the Community Infrastructure Fund was created in 2009 by a transfer in of $1 million from the Sewer Fund. With regard to the Liquor Fund, Mr. Berg explained the City’s liquor operations were sold in 2007. The Fund had combined unrestricted net assets of approximately $865,000 in cash at the end of 2009; a decrease from the 2008 amount of approximately $896,000. He recommended the City determine what should be done with the remaining funds in the Liquor Fund. Mr. Berg then highlighted the Enterprise Funds (sewer, water, storm water management, and recycling). He recommended the City monitor these enterprise operations to ensure rates are sufficient to cover operating expenses, debt service, and future capital needs. Mr. Berg stated the Water Fund had approximately $3.558 million in cash and cash equivalents and $3.165 million in bonds payable at the end of 2009. The cash balance is fairly significant in relation to operating expenses and revenues. The operating margins have decreased each of the last three years primarily due to depreciation and other rising operating expenses. Approximately $53,000 in operating income was produced at the end of 2009. There was a significant decrease in nonoperating revenues during the year. Mr. Berg said the Sewer Fund balance at the end of the year was approximately $3.66 million (from approximately $4.47 at 2008 year-end). This is mainly the result of the $1 million transfer to the new Community Infrastructure Fund. There have been operating losses each of the last three years. The cash balance is fairly significant in relation to operating expenses and revenues. Mr. Berg said there is an approximate balance of $89,000 in the recycling fund; a decrease from the 2008 balance of approximately $97,000. The gap between revenues and expenses has increased a little each of the last three years therefore producing operating losses and resulting in the decrease in the cash balance. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 28, 2010 Page 4 of 10 With regard to the Stormwater Management Utility Fund, he explained there was an approximate balance of $571,000. The cash balance has increased each of the last three years mainly due to the operating income that was generated. Stormwater Management projects are expensive to do; therefore, he recommended the City continue to monitor the Fund to ensure there are sufficient funds available for projects identified in the City’s Capital Improvement Program. Mr. Berg reviewed the ratio analysis. The City’s debt-to-assets ratio decreased to 35% from 45% during 2009; this compares total liabilities to total assets City wide. The debt-service-coverage ratio increased to 125% from 96%. A ratio of 100% or more indicates the City was generating enough cash to cover its debt service expenses. The bonded-debt-per-capita ratio decreased to $2,171 from $3,328 due to some of the 2007 refunding bonds being paid off in 2009. The taxes-per-capita ratio increased to $626 from $602; the higher the amount the more reliant the City is on taxes to fund its operations. Current expenditures were very consistent with 2008 expenditures. Capital expenditures decreased to $258 from $284. The capital assets percent decreased 1% for governmental activities and 2% for business-type activities; a higher percentage indicates newer assets and a lower percentage indicates older assets which may need more repair and maintenance. Turgeon moved, Woodruff seconded, Accepting the 2009 Comprehensive Annual Financial Report (CAFR). Motion passed 5/0. B. Ken Hendrickson, Board Representative, Lake Minnetonka Communications Commission Mayor Lizée introduced Ken Hendrickson, the City’s Board Representative on the Lake Minnetonka Communications Commission (LMCC), who was present to give an update on LMCC activities. Mr. Hendrickson stated he has been on the Commission for 5.5 months. His two goals have been to learn more about what the LMCC does and how it functions, and to support the fibre to the premise (FTTP) effort. He thought the most noteworthy thing that has occurred at the LMCC is that Henry Pryor had replaced Tom Scanlon as the head of the Commission. With regard to the FTTP effort, Mr. Hendrickson stated the efforts over the last four months have been aimed at preparing for a workshop to educate people about FTTP that was held a few weeks ago. He thought the workshop was well received but he expressed disappointment with the low attendance. He thought there is a lot of support for FTTP from individuals who don’t have connections to high-speed internet. Those who have high-speed access don’t appear to be as interested. The next step is to find out what the demand is for FTTP from residents in the LMCC community. Councilmember Woodruff noted the LMCC will conduct a survey to find that out in the first part of 2011; there is funding proposed for that effort in the LMCC budget being discussed. Mr. Hendrickson stated he thought FTTP is important to the community. Councilmember Bailey asked Mr. Hendrickson if he found anything during his tenure that surprised him. Mr. Hendrickson responded he thought the LMCC was fairly well managed. He thought the administrative staff was fairly enthusiastic and they were trying hard to do a good job. He indicated he was reasonably pleased with his experience so far. 7. PARKS Park Commission Chair Norman reported on matters considered and actions taken at the June 22, 2010, Park Commission meeting (as detailed in the minutes of that meeting). He explained the reason for CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 28, 2010 Page 5 of 10 holding a second meeting in June was to continue discussion of the Parks Capital Improvement Program th (CIP) which started during its June 8 meeting. He stated he thought the 2011 CIP and 2012 CIP are very strong; the CIP for 2013 – 2019 is more about ideas. The Commission understands that the CIP for the out years will likely have to be scaled back unless other funding sources can be found. He noted the City has received a couple of grants to help with funding some of the improvements in the parks. He indicated th Council should be presented with the proposed Parks CIP during its July 12 budget work session. He acknowledged Staff for all of the hard work it put into trying to obtain various grants. The grant the City was awarded for Manor Park improvements was significant. It will help fund the installation of a boundless playground which according to his understanding will be the only one in the Midwest. Mayor Lizée stated she thought the boundless playground will be a wonderful asset for the community. Councilmember Turgeon stated it’s her understanding there is a need for volunteers to help with the installation of the boundless playground. Chair Norman stated it’s expected that all Park Commissioners will volunteer their time. The Commission will contact other organizations, family and friends and ask them to help. American Legion personnel have been involved in getting other City parks up and functioning and the Legion has been asked for its support again. Norman stated approximately 50 – 60 volunteers will be needed to get the playground erected in one day. Mayor Lizée stated as long as people know of the need in advance she was confident the needed volunteers will show up. Lizée suggested putting something in the City’s newsletter about the need for volunteers and that Council also inform others about the need. Councilmember Turgeon asked if the Park Commission has decided on what type of plaque/sign would be installed identifying the project was made possible by funds from the Hennepin Youth Sports Program, noting this is a requirement of receiving the grant. Chair Norman indicated the Commission has not done that yet, but he was confident that will occur during the next Commission meeting. Councilmember Woodruff stated it’s his understanding that there is approximately $700 remaining in the Shirley Rice Memorial Fund that’s assigned to Manor Park as a gift. He asked Staff to check into whether or not some or all of those funds could be applied to the work that is going into Manor Park. Mayor Lizée stated the League of Women Voters should be contacted because the grant came through them. Chair Norman stated the gardeners have had requests over the years and the money has come from that grant. A. Hennepin County Sports Grant and Manor Park Improvements Administrator Heck explained the City has been awarded a grant in the amount of $104,200 from the Hennepin County’s Hennepin Youth Sports Program. The grant will help offset the cost for the remodel of the shelter in Manor Park and to install a boundless playground. The vendor who supplies the boundless play structure equipment has acquired another $30,000 which will discount that portion of the project by another $30,000. The largest cost component of the boundless playground is the rubberized playground surface. Volunteers will install the playground. The vendor will deliver the equipment and surface materials and drill the holes for the posts in the proper location. The vendor will also provide on- sight coordinators to coordinate the volunteers during installation. He reiterated this park will be the only park in the upper Midwest that will have a completely accessible play structure. Heck stated Staff is asking Council to sign the agreement accepting the grant and to authorize moving forward with the purchase and installation of the boundless play structure in Manor Park. He noted the grant is a reimbursable grant which means the City has to upfront the money and it will be reimbursed for st expenditures. He stated the hope is to start this project by July 31. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 28, 2010 Page 6 of 10 Lizée moved, Zerby seconded, Adopting RESOLUTION NO. 10-035, “A Resolution Accepting the Hennepin County Youth Sports Grant in the amount of $104,200 and Authorizing the Purchase and Installation of the Boundless Play Structure for Manor Park.” Councilmember Turgeon stated she had a problem with accepting the grant in the amount of $104,200. The total estimated project cost is $235,194 with a total cost to the City of $100,994. She asked if the cost of Public Works staff time for this project be included in the total project cost. She then stated the City budgeted $120,000 for the Manor Park shelter component. She asked where the extra upfront money will come from. Administrator Heck explained that in addition to the $120,000 budgeted in 2010 for the shelter in Manor Park, and the Park Commission has included $65,000 in the 2014 Parks CIP for replacing the play structure in Manor Park. The upfront monies will come out of the Parks Capital Fund and the reimbursed funds will go back into the Fund. Heck explained the City is not required to include the City’s labor and materials costs in the project cost. Heck noted the invoices the City submits have to total or exceed the amount of the grant. Motion passed 5/0. Park Coordinator Anderson stated it’s her understanding that some of the Councilmembers have experience with installing playgrounds. She asked them to volunteer their time for this effort. She thought stth the equipment installation will occur on either July 31 or August 7. 8. PLANNING th Director Nielsen stated the Planning Commission has rescheduled its June study session to June 29. The purpose of the study session is to hold a panel discussion with developers about the Smithtown Crossing redevelopment area. Councilmember Turgeon stated Councilmember Woodruff will replace her as the Council liaison to the Planning Commission for the last half of 2010. Therefore, she invited him to attend the meeting. 9. ENGINEERING/PUBLIC WORKS Director Brown stated Smithtown Lane roadway project is nearing completion. Storm sewer work is continuing on Wild Rose Lane, Nelsine Drive and Sunnyvale Lane. 10. GENERAL/NEW BUSINESS A. Excelsior Fire District 2011 Budget Administrator Heck stated the Excelsior Fire District (EFD) Board has recommended approving the proposed 2011 EFD Operating Budget and the 2011 – 2031 EFD Capital Improvement Program (CIP). A substantial portion of the increase in the member cities’ contribution in 2011 is the additional $18,000 required contribution to the Excelsior Firefighters Relief Association (EFRA) fund for pension purposes. EFD Chief Gerber did an excellent job of working with the EFD Board and the EFD Operating Committee on the budget and CIP. Some of the more significant cuts made to the 2010 EFD Operating Budget have been restored to the 2009 levels. The EFD Board is proposing using EFD operating fund reserves again in 2011 to help reduce the increase in the member cities’ contribution. He noted the CIP needs to be approved by the member cities by July 15, 2010, and the 2011 Operating Budget needs to be approved by September 1, 2010. Council approved both items during the same meeting in 2009. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 28, 2010 Page 7 of 10 Heck then stated Staff recommends approving the proposed 2011 EFD Operating Budget and 2011- 2031 EFD CIP. Councilmember Bailey reiterated the member cities are using EFD Operating Fund reserves again in 2011 to reduce the increase in the member cities’ contribution. He explained there will likely be a required contribution to the EFRA fund for pensions in 2011 – 2019 because the deficit in the fund was amortized over a ten year period. He stated he did not think that dipping into reserves can be sustained. He expressed he thought the budget is a reasonable budget. The operating budget does restore some of the draconian cuts made for 2010. The total budget results in a 2.02 percent increase in the member cities’ contribution for 2011. To some extend the can has been kicked down the road when it comes to the required contribution. Councilmember Turgeon stated the operating transfers for equipment will increase 3.23 percent. Councilmember Bailey noted that is true, but the member cities’ contribution is only increasing 2.02 percent. Turgeon then stated the proposed increase in the EFD Chief’s salary is higher than anticipated. She asked if the EFD Board looked at salary data for comparable positions. Councilmember Bailey stated comparable data was not considered. The EFD Board, after discussion, settled on a 2.5 percent increase. Turgeon requested in future years the Board take salary data for comparable positions into consideration. Bailey stated in effect the Chief will be getting a cost of living increase of 2.5 percent over a two year period, and he did not think comparable needed to be considered every year. Bailey moved, Turgeon seconded, approving the recommended Excelsior Fire District 2010 Operating Budget dated 3 June 2010. Councilmember Woodruff asked if Council should also approving the 2011 – 2031 EFD CIP. The maker of the motion accepted the friendly amendment to his motion. The seconder of the motion would not accept the amendment. Councilmember Bailey stated the CIP was unchanged over the 2010 – 2030 CIP with the exception of a $5,000 increase in the member cities’ contribution to the CIP. Councilmember Turgeon stated she did not come prepared to discuss the CIP this evening. Motion passed 5/0. Bailey moved, Zerby seconded, approving the recommended Excelsior Fire District 2011 – 2031 Capital Improvement Program dated 3 June 2010. Motion passed 4/1 with Turgeon dissenting. B. Impound Vehicle Summary th Administrator Heck stated that during the June 14 Council meeting Councilmember Turgeon had questions about the invoice from Williams Towing as well as how impounded vehicles are handled. He noted South Lake Minnetonka Police Department (SLMPD) Chief Litsey is willing to schedule a meeting with representatives of the SLMPD’s member cities and the attorney to discuss the impound program. Heck explained there are two different types of impound vehicles. One is general impound vehicles; for example, a vehicle that is towed away to an impound lot when a car is left on the wrong side of the street during a snow emergency in the City of Minneapolis. The second are vehicles which are acquired thru forfeiture; for example, a vehicle taken as part of a DUI arrest. When a SLMPD officer makes an arrest CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 28, 2010 Page 8 of 10 for DUI or some other offense that requires the seizure of the vehicle, Williams Towing is called to remove the vehicle and the vehicle is taken to Williams’ facility in the City of St. Bonifacius. The vehicle remains at that facility until the SLMPD notifies Williams’ when the vehicle can be released. The City is charged for the towing and storage. Heck explained that when the City takes possession of the vehicle Director Brown or Brad Mason, in Public Works, document the time of receipt, they inventory the items in the vehicle, and they document the vehicle’s condition in writing and by taking pictures of the vehicle. The City has “garage keepers” insurance coverage through the League of Minnesota Cities Insurance Trust. The SLMPD handles the paperwork during the forfeiture process. If the offender is found guilty the SLMPD will obtain the vehicle’s title and work with the attorney to dispose of the vehicle. The vehicle’s owner can buy the vehicle back, the lien holder can acquire or the vehicle can be sent to auction. The SLMPD details a vehicle if it’s to be sent to auction. Heck went on to explain proceeds from the sale of a vehicle are split with 70 percent going to the SLMPD, 20 percent going to the City (or the prosecuting agency) and 10 percent going into the State’s General Fund. The City’s 20 percent is to cover attorney fees and other related costs associated with the vehicle. The City doesn’t charge an administrative fee or storage fee at this time. The City can charge a fee for both. If it’s a DUI offense and the offender is not found guilty the City cannot charge a storage fee; the City can assess an administrative fee. There is some question as to which organization owns the vehicle during the forfeiture process. If the City owns the vehicle it could charge the SLMPD an administrative fee. Any administrative fees and storage fees come off the top of the forfeiture settlement before the funds are distributed. Heck commented he talked to representatives of some other cities about how they handle such things. What differentiates things for the City is it’s a member of a joint powers organization. He has not had the opportunity to talk to the West Hennepin Public Safety Department, a joint powers organization, about how it handles such things. Councilmember Turgeon asked what happens to the vehicle if there is a warrant out on someone or they have a revoked license. Do the vehicles get towed to the Williams’ facility and then does Williams’ get the towing fee? She asked how many vehicles the City currently has stored at the Public Works facility. Director Brown explained the City has roughly eight vehicles in its possession with a couple of them being legally owned by the SLMPD because they are vehicles taken as part of a controlled substance arrest and not a DUI arrest. Councilmember Turgeon questioned if the City should be storing vehicles that are technically owned by the SLMPD. She expressed concern about the City’s potential liability for those vehicles. She indicated she was pleased SLMPD Chief Litsey is willing to meet and discuss the impound program. She asked who decides the vehicle should be towed to the City’s Public Works facility, especially if the arrest was made in another SLMPD member city. Director Brown explained the SLMPD decides when the vehicle can be released by Williams Towing. After the SLMPD makes the call to Williams the SLMPD calls Brown. Brown in turn calls Williams’ and asks them to deliver the vehicle to the City that same day. Councilmember Turgeon stated storage, towing and administrative fees should be taken off the top of any forfeiture settlement. She asked if the City recoups the storage and towing fees. Administrator Heck explained the City receives a letter from the prosecuting attorney saying the vehicle has been sold. The letter outlines what the attorney’s fees are and the sale price for the vehicle. He indicated he is not sure if the City has ever made claim to recoup any fees such as towing fees. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 28, 2010 Page 9 of 10 Councilmember Turgeon stated the organization that paid the costs for towing and storage should recoup those costs before any funds from the forfeiture settlement are split up. She thought it prudent for all SLMPD member cities to understand the impound program. She expressed she did not want to be responsible for forfeited vehicles that belong to other member cities. She questioned why the SLMPD doesn’t own the seized vehicles and incur the costs from start to finish. She suggested a policy be developed for the impound program. Director Brown stated there have been many times when there is a buyback involved when he has asked for the towing fees the City has paid get tacked on to the buyback. Councilmember Woodruff commented he was not aware the City was in this business. He requested Staff document the process for handling seized vehicles today. If Staff spends time on vehicles that belong to another member city, he believes that warrants further discussion. He thought the City should be able to charge a fee for Staff time spent on these types of activities. Councilmember Bailey agreed the City should not be taking on any other liability than it should as part of this process. He recommended the City cover all of its costs. He thought it’s silly for the City to subsidize these things. Councilmember Zerby stated State Statute talks about the appropriate agency, and it sounds like police departments take possession of the vehicles. He noted that if there is a lien on the vehicle that has to be paid off. He recommended the City get some legal advice on this. 11. STAFF AND COUNCIL REPORTS A. Administrator and Staff Administrator Heck stated there is a SLMPD Coordinating Committee budget work session scheduled for st July 1. The Badger Park tennis courts have been resurfaced. The Manor Park project is moving forward. The footings and pad are ready for the Silverwood Park shelter project. The City has received nine applications for the finance director position. Director Brown and he have reviewed applications for the light equipment operator position. Eleven of the applicants have a sanitary sewer license / water license. The LEO applicants will have to take a practical exam. In response to a question from Councilmember Turgeon, Administrator Heck explained the remaining $11,900 in Waterford III Tax Increment Bond fund has not been factored into the Parks CIP. He thought it could be used. Director Brown stated Engineer Landini and he have met with the contractor who will be doing the bituminous overlay of Eureka Road south and Yellowstone Trail. The contractor is anxious to get going on that project. The foundation for the lighting in Cathcart Park has been poured. Public Works has been heavily involved with roadway patching. B. Mayor and City Council Councilmember Turgeon thanked the Cities of Deephaven and Greenwood for their contributions to the Southshore Community Center (SSCC). She asked if the costs for signage for the SSCC will be available soon. She also asked if the City is going to ask for a contribution from the South Shore Senior Partners organization. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 28, 2010 Page 10 of 10 st Mayor Lizée reiterated there is a SLMPD Coordinating Committee work session scheduled for July 1 at 4:00 P.M. She related that the community gardeners love what they have been given this year, and their gardens are blooming. She reminded the residents that volunteer help is still needed for the Fourth of July celebration. 12. ADJOURN Turgeon moved, Woodruff seconded, Adjourning the City Council Regular Meeting of June 28, 2010, at 8:23 P.M. Motion passed 5/0. . RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Christine Lizée, Mayor Brian Heck, City Administrator/Clerk Department Council Meeting Item Number Finance July 12, 2010 3A Item Description: 'Verified Claims From: Michelle Nguyen,= Brian Heck Background / Previous Action Claims for council authorization. The attached claims list includes checks numbered 50202 through 50283 totaling $747,637.58. Staff Recommendation Staff recommends approval of the claims list. 7/08 /2010 1:31 PM A/P HISTORY CH FOR REPORT VENDOR SET: 01. City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 6/29/2010 YHRU 99/99/9999 CHECK VENDOR I.D. NAME STATUS DATE 00051 EFTPS - FEDERAL W/H D 7/06/2010 00092 MN DEPT OF REVENUE D 7/06/2010 00053 1CMA RETIREMENT TRUST- 302131 -4 P 7/06/2010 1`885 MIDWEST MAILING SYSTEMS INC R 7/06/2010 16625 MILAN NCP &RS GROUP LIFE INS R 7/06/2010 00052 PERA R 9/06/2010 1 UGLUM, SARA R 7/12/2010 00700 ABDO, RICK G METERS, LLP x 7/12/2010 10576 ADVANCED IMAGING SOLUTIONS INC R 7/12/2010 00087 AFSCME CO 5 MEMBERS HEALTH FUN R 7/12/2010 29306 ALL;FE WASTE SERVICES k894 A 7/12/2010 16295 AMERICAN MESSAGING R 1 /12/2010 29336 ASSOCIATION OF MINNESOTA COUNT R 7/12/2010 02860 BARNES DISTRIBUTION R 7/12/2010 29338 BLANCHARD CATERING, INC. R 7/12/2010 17300 CENTERPOINT ENERGY R 7/12/2010 0 CITY OF EXCELSIOR R 7/12/2010 05305 COMMUNITY REC RESOURCES R 7/12/2010 29285 CORPORATE MECHANICAL It 7/12/2010 05885 CULLIGAN BOTTLED WATER R 7/12/2010 1 DERMCO- LAVINE CONNT. CO. R 7/12/2010 I DIANA CUTTS R 7/1.2/2010 LAGS: 2 INVOICE CHECK CVrCK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 000000 11,417.99 000000 1,917.08 050203 1,445.81 050204 1,541.60 050205 32.00 050206 6,320.85 050208 7.58 050209 6,673.00 050210 67.00 050211 357.00 050212 13,840.20 050213 17.97 050214 50.00 050215 473.47 050216 294.63 050217 224.38 050218 1.2,255.19 050219 5,955.00 050220 485.11 050221 24.94 050222 7,675.00 050223 30.00 ,udl2olo i:11 IS A/P HISTORY CHECK REPORT VENDOR SET: 01. City of Shorewood DANK: 1 E3EACON BANK DATE RANGE: 6/29/2010 THRU 99/99/9999 CHECK VENDOR I.D. NAME STATES DATE 29271 DREW KRIEBEL R 7/12/2010 07653 EXCELSIOR FIRE DISTRICT R 7/12/2010 29322 EXCELSIOR FLORIST R 7/1.2/2010 12125 INDEX KINKO'S B 7/12/2010 50172 FISH, REBECCA R 7/12/2010 08500 FRONTIER PRECISION, INC. R 7/1.2/2010 29295 FRONTIER ELECTRIC CO. R 9 /12/2010 08712 G & K SERVICES R 7/12/2010 09400 GOPHER STATE ONE CALL, IN R 9/12/2010 07900 HAWKINS, INC. R 7/12/2010 29232 HECK, BRIAN R 7/12/2010 10452 HELLING, PAMELA R 9/12/2010 10490 ' CTY ASSESSOR R 7/12/2010 10506 HENS CTY INFO THCHNOLOGY DEPT R 7/12/2010 29330 INNOVATIVE OFFICE SOLUTIONS, L R 7/12/2010 29290 INTEGRATED FIRE & SECURITY R 7/12/2010 i JENNY KOHRMAN R 7/12/2010 29293 LAKE MINNETONKA ASSOCIATION R 7/12/2010 13070 LANDINI, JAMES R 7/12/2010 13582 LOCATORS & SUPPLIES INC R 7/12/2010 00079 MEDTCA R '7/22/2010 15500 METRO COUNCIL ENVMT(WASTEWATER R "1/12/2010 PAGE: 3 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 050224 780.00 050225 1 050226 69.73 050227 i9.31 050228 56.28 050229 10.84 050230 635.00 050231 877.00 050232 325.55 050233 40.00 050234 1.09.49 050235 15.00 050236 46,492.16 050237 64.00 050238 60.89 050239 263.40 050240 050241 6 050242 373.83 050243 638.96 050244 13,265.53 050245 47,027.65 qutl /LUlU 1:31 PM A/P DISTORT CHECK REPORT VENDOR SET: 01 City of Shorewood BACK: 1 BEACON BANK DATE RANGE: 6/29/2010 THRU 99/99/9999 CHECK VENDOR I.D. NAME STATUS DATE 15D ©5 MIDWEST MAILING SYSTEMS INC R 9/12/2010 23927 MIDWEST TRENCHLESS TECHNOLOGIE R 7/12/2010 29280 MINNESOTA ZOOMOEILE R 7/12/2010 17050 MN DEPARTMENT OF HEALTH R 7/1.2/2010 3.9445 NGUYEN, MICHELLE, R 7/12/2010 19969 NORTHWEST ASPHALT, INC. R 7/12/2010 '_5900 OFFICE: DEPOT R 7 /12/2010 29332 ON SITE SANITATION INC R 7/12/2010 15000 PAETEC R 7/12/2010 20950 POTTS, KENNETH N. R 7/12/2010 29251 PRINCIPAL FINANCIAL GROUP R 7/12/2010 21400 PURCHASE, POWER R 7/12/2010 26100 SWEET R 7/12/2010 22160 ROPERS, DON R 7/12/2010 SAFE: KIDS R 7/12/2010 29339 SKEIE, PAT R 7/12/2010 23500 SO LK MTKA. POLICE DEPT R 7/12/2010 23725 SPEEDWAY SUPERAMERICA LLC R 7/12/2030 23685 STUDER MASONRY R 7/12/2010 29101 SUN NEWSPAPERS R 7/12/2010 23738 T- MOBILE R 7/12/2010 25000 TOTAL PRIN °IRG SERVICES R 7/12/2010 PAGE: INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 050246 352.47 050249 3,022.99 050248 300.00 050249 2,110.00 050250 72.00 050251 20,317.50 050252 126.24 050253 532.88 050255 527.31 050256 2,291.66 050257 765.68 050256 54.34 OS0259 304.68 050260 156.00 050261 400.00 050262 120.00 050263 135,846.00 050264 1,886.01 050265 2,800.00 050266 92.95 050267 35.28 050268 1,275.25 4 / /un /2u1u 1:41 "I A/P H2S'SORY CHECK REPORT' PAGE: 5 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 6/29/2010 TURN 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 25452 TWIN CITY WATER CLINIC R 9/12/201.0 050269 100.00 00085 UNUM LIFE INSURANCE CO R 9/ 050290 1,235.20 70200 VERIZON WIRELESS R 7/12/2010 050271 214.29 22901 VIKING LAND TREE CARE INC R 7/12/2010 050272 965.58 29269 WARNER CONNECT R "//''2/2010 050273 2,800.00 83900 WASTE MANAGEMENT -TC WRIT R 7/12/2010 050274 941.86 29337 WHEELER HARDWARE COMPANY R 7/12/2010 050275 5,096.66 18500 WM. MUELLER & SONS, INC. R '1/12/2010 050276 ',59,103.67 28451 WSB AND ASSOCIATES R 7/12/2010 050277 11,413.25 19800 XCEL ENERGY R 7/12/2010 050279 9,675.38 1 LANCE MADSON R 1 /12/2010 050281 30.00 07651 SOUTH LAKE- EXCELS[OR CHAMBER O R 7/12/2010 050282 2,200.00 17200 SUN PATRIOT NEWSPAPERS A 9/12/2010 050283 80.85 20005 WELLS FARGO HEALTH BENEFIT SVC H 6/30/2010 999999 1,056.83 * * T 0 T A L S * * NO CHECK AMOUNT DISCOUNTS 'TOTAL APPLIED REGULAR CHECKS: 77 684,371.59 0.00 684,371.59 HAND CHECKS: 1 1,056.83 0.00 1,056.83 DRAFTS: 2 13,335.07 0.00 13,335.07 EFT: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 0.00 TOTAL ERRORS: 0 VENDOR SET: 01 BANK: I TOTALS: 80 698,763. 0.00 698,763.49 BANK: 1 TRIALS: 80 695,763.49 0.00 698,763A9 REPORT TOTALS: 84 695,763.49 0.00 698,763.49 07 -08 -2010 01:27 PM C O U N C I L REPORT BY VENDOR - JULY 12, 2010 V ENDOR SORT KEY DATE DESCRIPTION LOAD DEPARTMENT AMOUNT ABDO, 'e ICK & MEYERS, LLP 7/12/1.0 2009 AUDIT SVCS General Fund Professional. Svcs 6, 673.00 TOTAL: 6,673.00 ADVANCED IMAGING SOLUTIONS INC 7/12/30 SVC 05/15 -06 /S General Fund Municipal Buildings 67.00 TOTAL: 67.00 AFSCME CO 5 MEMBERS HEALTH FUND 7/12/10 JULY ONION DENTAi, PEPE General Fund Unallocated Expenses 357.00 'TOTAL: 357.00 ALLIED WASTE SERVICES 4891 7/12/10 JULY RECYCLING SVCS Recycling Utility Recycling 13,8 40.20 TOTAL: 13,840.20 AMERICAN MESSAGING 7/12/10 JULY PAGER General Fund Public Works 8.99 7/12/10 JULY PAGER Water Utility Water 4.49 7/12/10 JULY PAGER Sanitary Sewer Uti Sewer 4. 49 'TOTAL: 19.97 ASSOCIATION OF MINNESOTA COUNTIES 7/12/10 WEBSITE POSTED FIN DIRECTO General Fund Finance 50,00 TOTAL: 50.00 BARNES D- STRIBUI'ION 1 /12/10 BOLTS, NUTS, & HARDWARE General Fund Public Work. 473.47 TOTAL: 4)3.47 BLANCHARD CATERING, INC. 7/12/10 SSCC - CARGILL EVENTS Southshore Communi Senior Community Cent, 294.63 TOTAL: 294.63 CENTERPOINT ENERGY 7/12/10 05/19 -06/18 General Fund Municipa'_ Buildings 24.36 7/12/10 05/19 - 06/1.8 General Fund Public Works 74.63 7/12/10 05/19- 06 /L8 General Fund Parke & Recreation 34.14 7/12/10 5735 VERY CLUB RD- 5/18 -6/1 Southshore Communi Senior Community Cente 41.52 7/12/1.0 05/19 - 06/18 Water Utility water 16.99 7/12/10 05/19 -06/18 Water Utility Water 30.74 TOTAL: 224.38 CITY OF EXCELSIOR 7/12/1.0 AND QTR WATER SVC Water Utility Water 4,769.90 7/12/10 2ND QTR JOINT USE Sanitary Sewer Uti Sewer 7,485.29 TOTAL: 12,255.19 COMMUNITY REC RESOURCES 7/12/10 PARK COOS SVCS 06/28 -07/09 General Fund Parlis & Recreation 2,025.00 7/12/10 SSCC ASSISTANT 06/28 -07/08 Scuth,.ho re Communi. Senior Community Cents 1.80.00 7/12/10 3RD QTR SSCC MANAGEMENT Southshore Communi Senior Community Cente 3,750.00 TOTAL: 5,955.00 CORPORATE MECHANICAL 7/12/10 SSCC - SPRING -SEMI ANNUAL PM Southshore Communi Senior Community Cente 485.14 TOTAL: a85.1a CULLIGAN BOTTLED WATER 7/12/10 DRINKING WATER SVC General Fund Municipal Building. 24.94 TOTAL: 24.94 DREW WIDENED, 7/12/10 SSCC -JUN SVC Southshore COT.muCL Senior Community Conte 300.00 7/12/10 SSCC URGE SVC Southshore Comar ni Senior Community Cents 48 0.00 TOTAL: 780.00 PETTY - FEDERAL WIN 7/06/ =0 FEDERAL Will General Fund NON - DEPARTMENTAL 4,269.91 7/06/10 FICA W/H General Fund NON - DEPARTMENTAL 2,896.62 7/06/10 MEDICARE W/H General Fund NON - DEPARTMENTAL 677.42 07 -08 -2010 01.:27 PM C O J N C I L REPORT BY VENDOR - DULY 12, 2010 PAGE: 2 3XCELSIOR FIRE DIS1'RiCT EXCELSIOR FLORIST FEDEX KINKO'S FISH, REBECCA FRONTIER PRECISION, INC. FRONTIER ELECTRIC CO. G & K SERVICE'S DA"F. DESCRIPTION 1/06/10 FICA W/H General Fund Administration 249.27 7/06/10 MEDICARE W/H General Fund Admi.nistratlon 58.29 7/06/10 FICA W/H Generai Fund General Government 362.44 7/06/10 MEDICARE W/H Geaera:, Pend General Government 54.76 7/06/10 FICA W/H General Fund Elections 80.61 7/06/10 MEDICARE W/H General Fund Elections 18.55 7/06/10 FICA W/H General Fund Finance 63.41 7/06/10 MEDICARE W/H General Fund Finance 14.53 7/06/10 FICA W/H General Fund Plannino 274.64 7/06/10 MEDICARE W/H General Fund Planning 64.23 7/06/10 FICA W/H General Fund Protective Inspections 191.67 7/06/10 MEDICARE W/H General Fund Protective Inspections 44.83 7/06/10 FICA W/H General, Fund City Engineer 188.55 7/06/10 MEDICARE W/H General Fund City Engineer 44.09 7/06/10 FICA RIB General Fund Public Works 450.74 9/06/10 MEDICARE W/H General Fund Public Works 105.42 7/06/10 FICA ROE General Fund Streets & Roadways 270.14 7/06/10 MEDICARE W/H General Fund Street$ & Roadways 63.18 7/06/1.0 FICA W/H General Fund free Maintenance 77.59 7/06/10 MEDICARE W/H General Fund Tree Maintenance 18.14 7/06/10 FICA W/H General Fund Parks & Recreation 282.41 7/06/10 MEDICARE W/H General Fund Parks & Recreation 66.05 7/06/10 PICA W/H Southshore Communi Senior Community Cente 44.47 9/06/10 MEDICARE W/H Southshore Communi Senior Community Cente 10.40 7/06/10 FICA W/H Water Utility Water 149.75 7/06/19 MEDICARE W/H Water Utility Water 35.01. 7/06/10 FICA W/H Sanitary Sewer Uti Sewer 178.01 7/06/10 MEDICARE W/H Sanitary Sewer Uti Sewer 41.64 7/06/10 FICA W /H. Recycling Utility Recycling 7.93 7/06/10 MEDICARE W/H Recycling Utility Recycling 1.01 7/06/10 FICA W/H Stormviater Managem STORMWATER MANAGEMENT 25.19 7/06/10 MEDICARE W/H StorVmwater Manager STORMWATER MANAGEMENT 5.89 TOTAL: 11,417.99 9/12/ OPERATIONS General Fund Wire Protection 74,528.33 7/12/10 BUILDINGS General Fund Fire Protection 68,157.24 TOTAL: 142,685.57 7/12/10 BRAD NIELSEN- MOTHER General Fund Council 69.73 TOTAL: 69.73 7/12/10 PLANS COPY General Fund Protective Inspections 19.31 TOTAL: 19.31 7/12/10 SHIRLEY RICE GARDEN REIM General Fund 9/12/1.0 SUPPLIES General Fund 7/12/10 INSTALLED POWER DOORS 9/12/10 CH SVC 7/12/1C PW SVC 7/12/10 SSCC SVC Parks & Recreation 56.28 TOTAL: 56.28 City Engineer 10 TOTAL: - 10.94 City Bldg Project Equipment Replacement 635.00 TOTAL: 635.00 General Fund Municipal Buildings 105.50 General Fund Public Works 924.26 Southshore Communi Senior Community Conte 47.24 07 -08 -2010 01 :27 PM C 0 U N C I L REPORT BY VENDOR - JULY 12, 2010 PAGE: 3 VENDOR SORT KE DATE DESCRIPTION FUND DEPAR TMENT AMO TOTAL: 877.00 GOPHER SPATE ONE -CALL, IN 7/12/10 JUNE SVC Water Utility Water 162.77 7/12/10 JUNE SVC Sanitary Sewer Uti Sewer 162.78 TOTAL: 325.55 HAWKINS, INC. 7/12/10 CHLORINE Water Utility Water 40.00 TOTAL: 40.00 HECK, BRIAN 7/12/10 CELL General Fund Administiat.en 79.99 7/12/10 MILEAGE General Fund Administration 29.50 TOTAL: 109.49 CALLING, PAMELA 7/12/10 JAKE SELLING KAYAK REFUND General Fund NON DEPARTMENTAL - - L5.00 -- - _ -_ - -- TOTAL: 15.00 BAND CTY ASSESSOR 7/12/10 INS HALF ASSESSOR SVC General Fund Profeeslonal Svcs -- 45,492 __...4 6,592.16 TOTAL: EENN CTY INFO TECHNOLOGY DEFT 7/12/10 JUNE 800MHZ General Fund Public Works 64.00 TOTAL: 64.00 ICNA RETIREMENT TRUST- 302131 -457 7/06/10 P/R DEDUCTS - DEFERRED CON General Fund NON- DEPARTMENTAL 1,100.00 7/06/10 P/R DEDUCTS DEFERRED CON General Rind NON DEPARTMENTAL 345.81 TOTAL: 1,445.81 INNOVATIVE OPFLC_E SOLUTIONS, LUC 7/12/10 TOGAS JL'MBD MAILER Genera! Fund General Government 60.89 TOTAL: 60.89 INTEGRATED FIRE & SECURI'P'I 7/12/10 SSCC -2010 MONITOR SVC Southshore Communi Senior Community Cente 263.40 TOTAL: 263.40 LAKE MINRETONKA ASSOCIATION 7/12/10 THREE BAY MILFOIL TREATMEN General Fund Park, & Recreation 6,000.00 TOTAL: 6,000.00 LANCER!, JAMES 7/12/10 MILEAGES General Fund City Engineer 22.50 7/12/10 OPT General Fund City Engineer 46.33 7/12/10 WELLNESS General Fund City Engineer 40.00 7/12/10 BERN CTY ROW PERMIT Sanitary Sewer Ott Sewer 265.00 TOTAL: 3)3.83 LOCATORS & SUPPLIES INC 7/12/10 SAFETY EQUIP /VESTS /BLADES General Fund Streets & Roadways 638.76 TOTAL: 638.76 MEDICA 7/12/10 JUL MEDICAL PRIM General Fund Unallocated Expenses 13,265.53 'TOTAL: 13,265.53 METRO COUNCIL ENVMT(WASTEWATER) 7/12/10 JUL WASTEWATER SVC Sanitary Sewer Uti Sewer 47,027.65 TOTAL: 47,029.65 MIDWEST MAILING SYSTEMS INC 7/12/10 JUL NEWSLETTER PSTG & SVC General Fund General Government 1.0.15 7/12/10 JUL NEWSLETTER PSTG & SVC General Fund General Govet'nmenc 342.32 7/06/10 2ND QTR UTILITY Water Utility Water 300.40 7/06/_0 END QTR UTILITY Water Utility Water 85.00 7/06/10 END QTR UTILITY Sanitary Sewer Uti Sewer 300.40 7/06/10 LED QTR UTILITY Sanitary Sewer Uti Sewer 85.00 07 -08 -2010 01:27 PM C O U N C I L REPORT BY VENDOR - JULY 12, 2010 PAGE: 4 VENDOR SORT KEY DATE DESCRIPT FUND DG ARTMENT AMOUNT_ 9/06/10 2ND QTR UTILITY Recycling Utility Recycling 300.40 7/06/10 2ND QTR UTILI'T'Y Recycling Utility Recycling 85.00 7/06/10 2ND QTR UTILITY Stormwater Manag c -m S'PORMWATER MANAGEMENT 300.40 7/06/10 2ND QTR UTILITY Stormwater Managem 6TORMWATEd MANAGPMENT 85.00 TOTAL: 7,894.07 M'' -DWEST TRENCHLESS TECHNOLOGIES =NC 7/12/10 2009 SANITARY CLEAN & TELE Stormwater Managem STORMWATER MANAGEMENT 3,022.97 TOTAL: 3,022.97 MINNESOTA ZOOMOBILE 7 /12/10 FREEMAN PARK PROGRAM 07/23 General Fund Parks & Recreation 300.0 TOTAL: 3D0.00 MISC, VENDOR DERMCO- LAVINE CONST. C 9/12/10 TENNIS CT BADGER- IEVF21096 Park Capital Impro Park Capital Improveme 7,675.00 DIANA CUTTS 7/12/10 JOEY & GRETA CUTTS- CANCEL General Fund NON DEPARTMENTAL 30.00 JENNY KOHRMAN 9/12/10 MADELINF. KOHRMAN -KAYAK REF General Fund NON - DEPARTMENTAL, 15.00 LANCE MADSON '1/12/10 ELAINE & BRENDAN MACRON CA General Fund NON- DG'PARTMENTAI 30.00 SAFE KIDS 7/12/10 SAFE KIDS:SAFETY CAMP General Fund Parks & Recreation 400.00 UGLUM, SARA 7/12/10 10- 105004 01 Water Uti.Lity NON DEPARTMENTAL 9.58 TOTAL: 8,157.68 MN DEPARTMENT OF HEALTH 7/12/10 2ND QTR STATE SURCHAGRE Water Utility NON -DEPARTMENTAL 2,110.00 TOTAL: 2,110.00 ED DEPT OF REVENUE: 9 /06/10 STATE W/H General Fund NON - DEPARTMENTAL 1.,917.08 TOTAL: 1,917.08 BEEN NCPERS GROUP LIFE INS 7/06/10 MONTHLY- FLECT LIFE INS General Fund NON DEPARTMENTAL 32.00 TOTAL; 32.00 NGUYEN, MTCHECLE '9/12/10 JUMP MILEAGE General Fund Finance 72.00 TOTAL: 72.00 NORTHWEST ASPHALT, INC. 7/12/10 P.V.44- HARDING LN /AVE HERE, Street Capital Imo Street Cant Improvemen 20,317.50 TOTAL: 20,317.50 OFFICE. DEPOT 7/12/10 OFFICE SUPPLIES General Fund Public Works 90.65 7/12/10 OFFICE SUPPLIES General Fund Public Works 35.59 TOTAL; 126.24 ON SITE SANITATION INC 7/12/10 RAFFIA PARK General Fund Parks & Recreation 45.96 7/12/10 CATHCART PARK General (Fund Parks & Recreation 45.96 7/11/10 FREEMAN PARK General Fund Parks & Recreation 137.88 7/12/10 MANOR PARR General Fund Parke & Recreation 45.96 7/12/10 SILVERWOOD PARK General Find Parke & Recreation 45.96 7/12/10 SOUTHSHORE SKATE General Flmd Parks & Recreation 45.96 7/12/10 CHRISTMAS LAKE BOAT ACCESS General Sun Parks & Recreation 138.94 7/12/10 BIRCH BLUFF RD General Fund Parks & Recreation 26.26 TOTAL: 532.88 PAETEC 7/12/10 02/26 -03/25 SVC General Fund Municipal Buildings 735.86 7/12/10 02/26 -03/25 SVC General Fund Public Works 46.90 7/12/10 02/26 -03/25 SVC General Fund Parks & Eecreation 145.60 7/12/10 02/26 -03/25 SVC Water Utility Water 98.70 7/12/10 02/26 -03/25 SVC Water Utility Water 100.25 TOTAL: 527.31 ui -Ob -1010 01:21 PM C O O N C I L REPORT BY VENDOR - JULY 12, 2010 PAGE: 5 VENDOR SORT KEY DATE DESCRIPT FUND DEPARTMENT MOON 'r PERA 7 /06/10 P/R DEDUCTS -PERA General Fund NON - DEPARTMENTAL 2,917.33 9/06/10 P/R DEDUCTS -PERA General Fund Adminatratiou 292.94 7/06/10 P/R DEDUCTS -PERA General Fund General Government 409.93 7/06/10 P/R DEDUCTS -PERA General Fund Elections 91.68 7/06/10 P/R DEDUCTS -PERA Genera]. Fund Finance 71.59 7/06/10 P/R DELCCTS -PEEA General Fund Plavning 354.15 7/06/10 P/R DEDUCTS -PERA General Fund Protective Inspections 249.69 7/06/10 P/R DEDUCTS -PERA General Fund City Engineer 213.59 7/06/10 P/R DEDUCTS -PERA General Fund Public Works 533.04 7/06/10 P/R DEDUCTS -PERA General Fund Streets & Roadways 312.21 7/06/10 P/R DEDUCTS -PERA General Fund Tree Maintenance 8).60 7/06/10 P/R DEDUCTS -PERA General Ruud Parks S Recreation 321.92 7/06/10 P/R DEDUCTS -PERA Southshore Communi Senior Community Cents 50.20 7/06/10 P/R DEDUCTS TIES Water Utility Water 173.27 7/06/-0 P/R DEDUCTS -PERA Sanitary Sewer Ut: Sewer 204.74 7/06/10 P/R DEDUCTS -PERA Recycling Utility Recycling 8.23 7/06/10 P/R DEDUCTS -PERA Stormwater Managem STORMWA'TP:R MANAGEMENT 28.44 TOTAL: 6,320.85 POTTS, KENNETH N. 7/12/10 JUN PROSECUTIONS SVCS General Rand Professional Svcs 2,291.66 TOTAL: 2,291.66 PRINCIPAL FINANCIAL GROUP 7/12/10 JULY DENTAL PREM Genera], Fund Unallocated Expenses 765.68 TOTAL: 965.68 PURCHASE POWER 7/1.2/10 SERVICE FEE General Fund General Government 54.34 TOTAL: 54.34 SWEET 7/12/10 06/25 -07/24 General Fund Municipal Buildincs 126.85 7/12/10 06/25 -07/24 General Fund Public Kirke 59.03 7/12/10 06/25 -07/24 Water Utility Water 60.40 7/12/10 06/25 -07/24 Water Utility Watex: 60.40 TOTAL: 304.68 ROGERS, DON 7/12/10 8/6 -06/24 PACKETS & MILEAG General Fund General Government 120.00 7/12/13 5/6 -06/24 PACKETS & MILEAG General Fund General Government 66.00 TOTAL: 186.00 SKEIN, PAT 7/ -2/'_0 JUNE VIDEO TAPE WS General Fund General Government :.20.00 TOTAL: 120.00 SO LK MTKe, POLICE DEPT 7/12/10 3RD QTR LEAS PAYMENT General Fund Police PrOt6Cti 57,017.00 7/12/1.0 JUG OPERATING BUDGET EXP General Fund Police Protection 78,829.00 TOTAL: 135,846.00 SOUTH LAKE - EXCELSIOR CHAMBER OF COMBER 7/12/10 2010 - 4TH OF JULY General Fund Council 2,200.00 TOTAL: 2,200.00 SPEEDWAY SUPER.AhC'Ri CA LLC 7/12/10 GAS General Fund Public Works 1,886.01 TOTAL: 1,886.01 STUDER MASONRY 7/12/10 SILVER LAKE PARK SHELTER Park Capital Impro Park. Capital improveme 2,800.00 TOTAL: 2,800.00 SUE NEWSPAPERS 7/12/10 ORD NO. 469 - 06/24 General Fund General Government 50.05 7/_2/10 ABSENTEE VOTING & HR -07/0 General Fund Elections 42.90 07 -08- 2010 0' 29 PM C 0 U N C I L REPORT BY VENDOR - JULY 12, 2010 PAGE: 6 VE NDOR SORT RAY DA DESCRIPTION PENN DEPARTMENT AMOUNT T'OT'AL: 92.95 OUR PATRIOT NEWSPAPERS 7 /12/10 ORD NO. A69 06/26 General Fund General Gove;:meent 36.75 9/12/1.0 ABSENTEE NOTICE 07/03 General Fund Elections 44.10 TOTAL: 80.85 T- MOBILE 7/12/10 u0E P. CELL General Fund Protective Inspections 35.28 TOTAL: 35.28 TOTAL PRINTING SERVICES 9/12/10 JULY NEWSPAPERS SVCS General Fund. General Government 1,090.89 7/12/10 SECT - COUPONS Southshore Communi Senior Community Cents 1.84.36 TOTAL: 1,275.25 TWIN CITY WATER CLINIC 7/12/10 AUG BACTERIA ANALYSIS Water - Iii _ity Water 100.00 TOTAL: 100.00 CALM LIFE INSURANCE CO 7/12/10 JULY LIFE INS PERM Cene£ai Fund Unallocated Expenses 1,235.20 TOTAL: 1,235.20 VENISON WIRELESS 7/12/10 L.S. SVC 05/22 -06/21 Sanitary Sewer Uti Sewer 21 -_,27 TOTAL: 214.27 VIKING LAND TREE CARE INC 7/12/10 TREE REMOVAL General Fund Tree Maintenance 965.48 TOTAL: 965.48 WARNER CONNECT 7/12/10 JULY MASNT General Fund Municipal Buildings 2,500.00 TOTAL: 2,800.00 WASTE MANAGEMENT TO WEST 7/12/1.0 JUL P.W. SVC General Fund Public Works 301.37 7/12/10 JUL SSCC SVC Southshore Communi Senior Community Cente 140.49 TOTAL: 4 WELLS FARGO HEALTH BENEFIT SVCS 6/30/10 P/R DEDUCTS USA General Fund NON DEPARTMENTAL 960.83 6/30/10 P/R DEDUCTS -HSA Gereral Fund General Government 96.00 TOTAL: 1,056.83 WHEELER HARDWARE COMPANY 7/12/10 AUTOMATED DOORS City Bldg Project Equipment Replacement 5 TOTAL: 5,096.66 'AM. MUELLER & SONS, INC. 7/12/10 BLACKTOPS General Fund Streets R Roadways 13,702.86 7/12/1.0 P.V.41 PROD NO. 10 -01 & 10 Street Capital imp Street Cant Imp rovemen 14Y,40 TOTAL: 159,103.67 WSB AND ASSOCIATES 9/12/10 MAY SMITHTOWN LN REHAB Street Capital Imp Street Cavt Improvemen 7,576.00 7/12/10 MAY HARDING LN /AVE REHAB Street Capital Imp Street Capt Imp£ovemen 283.00 7/12/1.0 MAY NIELSON DRIVE Street Capital Imp Street Capt Improvemen 672.00 7/12/10 MAY MEADOWVIEW NEIGHBORROO Street Capital Imp Street Cast Improvemen 1,056.00 7/12/10 MAY -GIS & CAN SUPPORT (WA/ Water Utilrty Water 769.12 7/12/10 MAY -GIS k CAD SUPPORT (WA./ Sanitary Sewer Uti Sewer 769.13 7/12/10 MAY BE SVC INSTALL- 27215SM Sanitary Sewer Let Sewer — -- 288.00 TOTAL: 11.,413.25 XCEL ENERGY 7/12/10 STATEMENT# 243398912 General Fand Municipal Buildings 398.96 9/12/10 STATEMENT# 243398912 General Fund Police Protection 3139 7/12/10 STATEMENT# 24339591.2 General Fund Public Works 259.16 7/12/10 STATEMENTI4 243398912 General Fund Traffic Control /Str Li 23 .24 07 -08 -2010 01:27 PM C O U N C 1 L REPORT BY VENDOR - JULY 12, 2010 PAGE: 7 VENDOR SO KEY HATE DF. SCRIP'PiON FU DEPARTMENT AMOUNT *PAYROLL EXPENSES GRAND TOTAL: 747,637.58 2,993.55 33.30 144.02 351.54 747.42 877.84 512.88 570.35 2,232.06 4_6 9,675.38 4,184.90 5,853.42 1,309.68 1,022.'13 5,059.39 3,566.90 3,051.17 7,615.16 4,460.16 1,251.46 4,850.69 717.22 2,4')5.24 2,9224.99 12 40 6.2 9 48,874.09 TOTAL PAGES: / 9/12/1.0 STATEMENT4 243398912 General Fund Traffic Control /Str Li. '7/12/10 5700 CT'Y RD 19 General Fund Traffic Control /Str L, . 0/12/10 5703 CTY RD 19 UNIT LIGHTS G,Crc,al Fund Traffic Control /Str Li 7/12/10 STATEMENT`y 2433989-2 General Fund Parks & Recreation 7/12/10 5235 CTRY CLUB RD Southshore Communi Senior Continuity Conte 7/12/10 24253 SMITETOWN RD- 05/22 -0 Water Utility Water 7/12/10 STATEMENT4 2433989 Water Utility Water 7/12/10 STATEMENT4 243398912 Water Utility Water 7/12/10 STATEMENT) 243398912 Water Utility Watll 7/12/10 STATEMENT4 2433989'2 Sanitary Sewer Uti Sewer TOTAL: 7/06/2010 - 99/99/9999 General Fund Administration General Fund General Government General Fund Elections General Fund Finance General Fund Planning General Fund Protective Inspections General Fund City Engineer General Sand Public Works General Fund Streets & Roadways General Fund Tree Maintenance General Fund Parks & Recreation Southshore Communi Senior Community Cents Water Utility Water Sanitary Sewer Uti Sewer Recycling Utility Recycling Stormwat, Manage. STORMWATER MANAGEMENT TOTAL: _ _______ __...._____._...__ FUND TOTALS __- --- 101 General Fund 453,922.17 402 nark Capital Improvements 10,495.00 404 Street Capital Imp rove me-, 195,305.31 410 City Bldg Project Svcs 5,731.66 490 Southshore Community Ott. 7,736.49 601 Water Utility 15, BOS.i4 611 Sanitary Sewer Utility 60,419.06 621. Recycling Utility 14,368.57 631 Stormwater ManagementUtil 3,874.18 GRAND TOTAL: 747,637.58 2,993.55 33.30 144.02 351.54 747.42 877.84 512.88 570.35 2,232.06 4_6 9,675.38 4,184.90 5,853.42 1,309.68 1,022.'13 5,059.39 3,566.90 3,051.17 7,615.16 4,460.16 1,251.46 4,850.69 717.22 2,4')5.24 2,9224.99 12 40 6.2 9 48,874.09 TOTAL PAGES: / 07 -08 -2010 01:29 PM C O U N C I L REPORT BY DEPARTMENT - JULY 12, 20.0 DEPARTMENT PAGE: NON DEPARTMENTAL GeneraL Fund EFTPS - FEDERAL W/H 7/06/10 FEDERAL W/H 4,269.91 7/06/10 FICA W/H 2,896.62 7/06/10 MEDICARE W/H 699.42 PERA 9/06/10 P/R DEDUCTS -PERT, 2,919.33 IC::A RETIREMENT TRUST- 302131 -459 '7/06/10 P/R DEDUCTS- DEFERRED COM 1,100 -00 9/06/10 P/R DEDUCTS - DEFERRED CAM 345.81 MN DEPT OF REVENUE 7/06/10 STATE W/H 1,917.08 MISC. VENDOR DIANA CUTTS 7/12/10 JOEY & GRETA CUTTS - CANCEL 30.00 JENNY GASSMAN 7/12/10 MADELINE KOHRMPN -KAYAK HER 15.00 LANCE RADSON 7/12/10 BLAINE & BRENDAN MADSON -CA 30.00 GELLING, PAMELA 9/12/10 JAKE HELwINC -KAYAK REFUND 15.00 SINN NCPERS GROUP LIFE INS 7/06/10 MONTHLY- ELECT LIFE INS 32.00 WELLS FARGO HEALTH BENEFIT SVCS 6/30/10 P/R DEDUCTS-HSA 960.83 TOTAL: 15,207.00 Council GeneraL Fund SOUTH LAKE - EXCELSIOR CHAMBER OF COMMAS 7/12/10 2010 - 4TH OF JULY 2,200.00 EXCEL.SI0R FLORIST 7/12/10 BRAD NIELSEN MOTHER 69.73 TOTAL: 2,269.73 Adminis trati On Genercal Fund EFTPS - F- EDERAL W/H 7/06/10 FICA W/H 249.27 7/06/10 MEDICARE W/H 58.29 PERA 7/06/10 P/R DEDUCTS -PERA 292.94 HECK, BRIAN 7/12/10 CELL 99,99 7/12/10 MILEAGE 29.50 - PAYROLL F.XPEHSES 7/06/2010 - 99/99/9999 4,184. TOTAL: 4,894.89 General Gcvernment Genera'_ Fund EFTPS - FEDERAL W/H 7/06/10 FICA W/H 362.44 7/06/1.0 MEDICARE W/H 84 -76 PERA 7/06/10 P/R DEDUCTS -PERA 409.73 MIDWEST MAILING SYSTEMS INC 7/12/10 JUL NEWSLETTER PSTG & SVC 10.15 7/12/10 JUL NEWSLETTER PSTG & SVC 342.32 SUN PATRIOT NEWSPAPERS 7/12/10 ORD NO. 469 06/26 36.75 WELLS FARGO HEALTH BENEFIT SVCS 6/30/10 P/R DEDUCTS -HSA 96.00 PIIRCHASE POWER 7/12/10 SERVICE FEE 54.34 ROGERS, DON 7/12/10 5/6 -06/24 PACKETS & MILEAG 120.00 7/12/10 5/6 -06/24 PACKETS & MILEAG 66.00 TOTAL PRINTING SERVICES 7/12/10 JULY NEWSPAPERS SVCS 1,090.89 SUN NEWSPAPERS 7/12/10 ORD NO. 469 - 06/24 50.05 INNOVATIVE OFFICE SOLUTIONS, FCC 7/12/10 TYVEK JUMBO MAILER 60.89 SKDIE, PAT 7/12/10 JUNE VIDEO TAPE WE 120.00 * *PAYROLL EXPENSES 7/06/2010 - 99/99/9999 5,853.42 TOTAL: 8,757.74 Elections General Fund EFTPS - FEDERAL W/H 7/06/10 FICA W/H 80.61 7/06/10 MEDICARE W/H 18.85 PERA 7/06/10 P/R DEDUCTS -PERA 91.68 SUN PATRIOT NEWSPAPERS 7/12/10 ABSENTEE NOTICE 07/03 44.10 SUN NEWSPAPERS 7/12/10 ABSENTEE VOTING & HE -07/0 42.90 - PAYROLL EXPENSES 7/06/2010 - 99/99/9999 1,309.68 TOTAL: 1,589.82 Finance General Fund EFTPS - FEDERAL W/H 7/06/10 FICA W/H 63.41 7/06/10 MEDICARE W/H 14.83 PAPA 7/06/10 P/R DEDUCTS -PERA. 71.59 NGUYEN, MICHELLE 7/12/10 JUNE MILEAGE 72.00 G7 -08 -2010 01:29 PM C O U N C I L REP0RT BY DEPARTMENT - JULY 12, 20 PAGE: 2 DEPARTMENT FUND VEND PA SS DATE DESCR IPTION IvMOL'N`I ASSOCIATION OF MINNESOTA COUNTIES 7/12/10 WEBSITE POSTED FIN DIRECTO 50.00 — PAYROLL EXPENSES 7/06/2010 - 99/99/9999 1,022.73 TOTAL: 1,294.56 Professional Svcs General Fund ABDO, SICK & MEYERS, LLP 7/12/10 2009 AUDIT SVCS 6,673.00 ELM ITT ASSESSOR 7/'2/10 2ND HALF ASSESSOR SVC 46,492.16 POTTS, KENNETH N. 7/12/10 JUN PROSECUTIONS SVCS 2,291.66 TOTAL: 55,456.82 Planning Genera'. Fund EFTPS - FEDERAL W/H 7/06/10 RICA W/H 274.64 7/06/10 MEDICARE W/H 64.23 PERA 7/06/10 P/R DEDUCTS -PERA 354.15 * *PAYROLL EXPENSES 7/06/2010 - 99/99/9999 5,059.38 TOTAL: 5,7x2.40 Municipal Buildings General Fund CULLIGAN BOTTLED WATER 7/12/10 DRINKING WATER SVC 24.94 G & A SERVICES 7/12/10 CFI SVC 105.50 ADVANCED IMAGING SOLUTIONS INC 7/12/10 SVC 05/15 -06/15 67.00 PAETEC 7/12/10 02/26 -03/25 .SVC 135.86 CENTERPOINT ENERGY 7/12/10 05/19- 06/18 24.35 XCEL ENERGY 7/12/10 STATEMENT$ 243398912 398.96 QWEST 7/12/10 06/25 -0 126.85 WARNER CONNECT 7/12/10 JULY MAINT 2,800.00 TOTAL: 3,683.47 Poll, ,, ,e P1"GtectiOn General Fund XCLL P_NF.RGY 7/12/10 STATEMENTS 243398912 3.39 SO LA MTKA POLICE DEPT 7/12/10 3RD QTR LEAS PAYMENT 57,017.00 7/12/10 JUL OPERATING BUDGET EXP 78,829.00 TOTAL: 135,849.39 Fire PrOtection General Fund EXCELSIOR FIRE DISTRICT 9 /12/10 OPERATIONS 74,528.33 7/12/10 BUILDINGS 68,157.24 TOTAL: 142,685.57 Protective inspections Gcneral Fund EFTPS - FEDERAL, W/H 7/06/10 FICA W/H 191..67 7/06/10 MEDICAiRE W/H 44.83 PERA 7/06/13 P/4 DEDUCT_S -VERA 249.69 FEDEX KINKO'S 7/12/10 PLAIDS COPY 1.9131 T- MOBILE 7/12/10 JOE P. CELL 35.28 * *PAYROLL EXPENSES 7/06/2010 - 99/99/9999 3,566.90 TOTAL: 4,109.68 City Euglid,er General Ruud EF'T11S - FEDERAL W/H 7/06/10 FICA W/H 188.55 7/06/10 MEDICARE W/H 44.09 PERA 7/06/10 P/R DEDUCTS -PERA 213.59 FRONTIER PRECISION, !NC. 7/12/10 SUPP1,12S 10.84 LANDIC1, JAMES 7/12/10 MILEAGES 22.50 7/12/10 GPS 46.33 7/12/10 WELLNESS 40.00 * *PAYROLL EXPENSES 7/06/2010 - 99/99/9999 3,051.17 TOTAL: 3,617.07 Public Works General Fund EFTPS - FEDERAL W/H 7/06/10 FICA W/H 450.74 7/06/10 MEDICARE W/H 105.42 PERA 7/06/10 P/R DEDUCTS -PERA 533.04 BARNP.S DISTRIBUTION 7/12/10 BOLTS, NUTS, & HARDWARE 473.47 09 -08 -2010 01:29 PM: C 0 U N C I L REPORT HY DEPARTMENT - JULY 12, 2010 'AGE: 3 Streets & Roadways General Fund Traffic Control /Str if General Fund G & K SERVICES HEM CTY INFO TECHNOLOGY DEPT PRICED OFFICE DEPOT AMERICAN MESSAGING CENTERPOINT ENERGY XCEL ENERGY SPEEDWAY SUPERAMERICA LLC SWEET WASTE MANAGEMENT -TC WEST * *PAYROLL EXPENSES BETTS - FEDERAL W/H PERA LOCATORS & SUPPLIES INC WM. MUELLER & SONS, INC * *PAYROLL EXPENSES DATE DESCRIPTION 9/12/1.0 PW SVC 7/12/10 JUNE 80OMHZ 7/12/10 02/26 -03/25 SVC 7/12/10 OFFICE SUPPLIES 9/12/ OFFICE SUPPLIES 7/12/10 JULY PAGER 7/12/10 05/19 -06/18 9/12/10 STATEMENT4 243395912 7/12/10 GAS 7/12/10 06/25 -09/24 7/12/10 JUL P.W. SVC 7/06/2010 - 99/99/9999 TOTAL: 7/06/30 FICA DIE 7/06/10 MED IDCARE W/H 7/06/10 P/R DEDUCTS -PERA 7/12/10 SAFETY EQUIP /VF.S'PS /BLADES 7/12/10 BLACK'TOPS 7/06/2010 - 99/99/9999 TOTAL: 924.26 64.00 46.90 90.65 35.59 8.99 74.63 259.16 1,686.01 57.03 301.37 9,615.16 12,726.42 270.14 63.18 312.21 638.76 13,702.66 4,460.16 19,447.31 Tree Maintenance General Fund XCEL ENERGY 7/12/10 STATEMENT4 243398912 7/12/1.0 STATEMENT4 243398912 9 /12/10 5700 CTY RD 19 7/12/10 5700 CTY RD 19 MIT LIGHTS TO`.'A. EFTPS - FEDERAL W /F? PERA VIKING LAND TREE CARE INC * *PAYROLL EXPENSES Parks & Recreation General Fund BETAS - FEDERAL W/H PERA COMMUNITY RH1C RESOURCES DISC. VENDOR SAFE KIDS PAETEC CENTERPOINT ENERGY XCEL ENERGY MINNESOTA ZOOMOBILE LAKE MINNETONKA ASSOCIATION ON SITE SANITATION INC FISH, REBECCA 7/06/10 FICA WIN 7/06/10 MEDICARE W/H 7/06/1.0 P/R DEDUCTS -PERA 7/12/10 TREE REMOVAL 7/06/2010 - 99/99/9999 TOTAL: 7/06/10 FICA W/H 7/06/10 MEDICARE W/H 7/06/10 P/R DEDUCTS PICA 7/12/10 PARK COOR SVCS 06/28 -07/09 7/12/10 SAFE KIDS:SAFETY CAMP 7/12/10 02/26 -03/25 SVC 9 /12/10 05/19 -06/18 7/12/10 STATEMENT4 243398912 7/12/10 FREEMAN PARK PROGRN? 07/23 7/12/10 THREE BAY MILFOIL TREMMEN 7/12/10 BADGER PARK 7/'2/10 CATHCART PARK 7/12/10 FREEMAN PARK 7/12/10 MANOR PARK 7/12/10 SILVERWOOD PARK 7/12/10 SOUTESHORE SKATE 7/12/-0 CHRISTMAS LAKE BOAT ACCESS 7/12/10 BIRCH BLUFF RD 7/12/10 SHIRLF.Y RICE GARDEN DEIM 23.24 2,993.55 33.30 144.02 3,194.11 77. 18.14 87.60 965.48 1.,251.46 2,400.27 282.41 66.05 321.92 2,025.00 400.00 145.60 34.14 351.54 300.00 6,000.00 45.96 45.96 137.88 45.96 45.96 45.96 138.94 26.26 56.28 07 -09-2010 01:29 PM C O U N C I L EXPORT BY DEPARTMENT - JULY 12, 2010 FUND PAGE: 4 9lfl9 — PAYROLL EXPENSES 7/06/2010 - 99/99/9999 4,850.69 TOTAL: 15,366.51 Unal Located Expense General Fund MEDICA 7/12/10 JUL MEDICAL PROM 13,265.53 UNUN LIFE INSURANCE CO 7/12/10 JULY LIFE INS PRE- 1,235.20 AFSCME CO 5 MEMBERS HEALTH FUND 7/12/10 JULY UNION DENTAL IGEM 359.00 PRINCIPAL FINANCIAL GROUP 7/12/10 JULY DENTAL PREM 765.68 TOTAL: 15,623.41 Park Capital Improveme Park Capital Impro MISC. VENDOR DERMCO- LAVINE CONST. C 7/12/10 TENNIS CT BADGER- INV$21096 7,675.00 SI1UER MASONRY 7/12/10 SILVER LAKE PARK SHELTER 2,800.00 TOTAL: 10,475.00 Street Capt Improvemen Street Capital U: p WM. MUELLER & SONS, INC. 7/12/10 P.V.Iil -PROJ NO. 10 -0I & 10 145,400.81 NORTHWEST ASPHALT, INC. 7/12/10 P.V.#4- HARDING LN /AVE REHA 20,317.50 WSR AND ASSOCIATES 7/12/10 MAY SMITHTOWN LN REHAB 7,576.00 7/12/10 MAY HARDING LN /AVE REHAB 283.00 7/12/10 MAY NIELSON DRIVE 672.00 7/12/10 MAY MEADOWVIEW NEIGHBORH00 1,056.00 TOTAL: 175,305.31 Equipment Replacement City SLIM Protect FRONTIER ELECTRIC CO. 7/12/10 INSTALLED POWER DOORS 635.00 WHEELER HARDWARE COMPANY 7/12/'0 AUTOMATED DOORS 5,096.66 TOTAL: 5,731.66 Senior Community Cente Southshore CoR,Un :' EFI'PS - FEDERAL W/H 7/06/10 FICA WIN 44,47 7/06/10 MEDICARE W/H 10.40 PERA 7/06/10 P/R DEDUCTS -PERA 50.20 COMMUNITY REC RESOURCES 7/12/10 SSCC ASSISTANT 06/28 -07/08 180.00 9/12/1.0 3RD QTR SSCC MANAGEMENT 3,750.00 G & K SERVICES 7/12/10 SSCC SVC 47.24 CEN'TERPOINT ENERGY 7/12/10 5735 CTRY CLUB RD- 5/18 -6 /1 41.52 XCEL ENERGY 7/12/10 5735 CTRY CLUB RD 747.42 TOTAL PRINTING SERVICES 7/12/10 SSCC - COUPONS 184.36 DREW KRIESEL 7/12/ SSCC-JUN SVC 300.00 7/12/10 SSCC JUNE SVC 480.00 CORPORATE MECHANICAL 7/12/10 SSCC - SPRING -SEMI ANNUAL, PM 485.14 INTEGRATED FIRE & SECURITY 7/12/10 SSCC COLD MONITOR SVC 263.40 BLANCHARD CATERING, INC. 7/12/20 SSCC - CARGILL EVENTS 294.63 WAS "E MANAGEMENT -TC WEST 7/12/10 JUL SSCC SVC 140.49 — PAYROLL EXPENSES 7/06/2010 - 99/99/9999 717.22 TOTAL: 7,736.49 NON- DEPARTMENTAL Water Utility MISC. VENDOR UGLUv, SARA 7/1.2/1.0 10-105004 -01 71 58 MN DEPARTMENT OF HEALTH 7/12/10 END QTR STATE SURCHAGRE _2,110.00 TOTAL: 2,117.58 Water Water Utility EFTPS - FEDERAL W/H 7/06/10 FICA W/H 14V.75 7/06/10 MEDICARE W/H 35.01 PERA 7/06/10 P/R DEDUCTS PENN 173.27 CITY OF EXCELSIOR 7/12/10 2ND QTR WATER SVC 4,769.90 HAWKINS, INC. 7/1.2/10 CHLORINS 40.00 GOPHER STATE ONE -CALL, IN 7/12/10 JUNE SVC 162.77 PAETEC 7/12/10 02/20- -03/25 SVC 98.)0 7/12/10 02/26 -C3/25 SVC 100.25 MIDWEST MAILING SYSTEMS INC 7/06/10 END QTR UTILITY 300.40 07 -09 2010 01:29 PM C O U N C I L EXPORT BY DEPARTMENT - JULY 12, 2010 PAGE: 5 DEPARTMENT FUND VE14DO NAME DAT E, DES CRIPTION AMOUNT 9/06/10 2ND QTR UTILITY 85.00 AMERICAN MESSAGING 7 /12/10 JULY PAGER 4.49 CENTERPOINT ENERGY 7/12/1C 05/19 -06/18 18.99 7/12/10 05/19 -06/18 30.74 XCEL ENERGY 7/12/30 24253 SMITHTOWN RD- 05/22 -0 877.84 7/12/10 STATEMENT4 243398912 572.88 7/12/10 STATEMENT4 243398912 570.35 7/12/10 STATEMENT# 243398912 2,232.06 TWIN CITY WATER CLINIC 7/12/i0 AUG BACTERIA ANALYSIS 100.00 QWEST 7/12/10 06/25 -07/24 60.40 7/12/10 06/25 -07/24 60.40 WSB .ADD ASSOCIATES 7/12/10 MAY -CIS & CAD SUPPORT (WA/ 769.12 * *PAYROLL EXPENSES 7/06/2010 99/99/9999 2,475.24 TOTAL: 13,689.56 Sewer Sanitary Sewer Uti EFTPS - FEDERAL W/H 7/06/10 FICA W/H 178.01 7/06/10 MEDICARE W/H 41.64 PEEA 7/06/10 P/R DEDUCTS -PERA 204.74 CITY OF EXCELSIOR 7/12/10 2ND QTR JOINT USE 7,485.29 GOPHER STATE ONE -CALL, IN 7/12/10 JUNE SVC 162.78 LANDINI, JAMES 7/12/10 HENN CTY ROW PERMIT 265.00 METRO COUNCIL ENVMT(WASTEWATER) 7/12/10 JUL WASTEWATER SVC 47,027.65 MIDWEST MAILING SYSTEMS INC 7/06/10 RED QTR UTILITY 300.40 7/06/10 2ND QTR UTILITY 85.00 AMERICAN MESSAGING 7/12/10 JULY PACER 4.49 XCEL ENERGY 7/12/1. STATEMENT# 243398912 467.67 WSB AND ASSOCIATES 7/12/10 MAY -GIS & CAD SUPPORT (WA/ 769.13 7/12/10 MAY -SW SVC lNS'LALL- 27215SM 288.00 VERIZON WIRELESS 7/12/10 L. ^o, SVC 05/22 - 06/21 21 * *PAYROLL EXPENSES 7/06/2010 99/99/9999 2,924.99 TOTAL: 60,419.06 Recycling Recycling Utility EFTPS - FEDERAL W/H 7/06/10 FICA W/H 9.73 7/06/10 MEDICARE W/H 1.81 PERA 7/06/10 P/R DEDUCTS -PERA 8.73 MIDWEST MAILING SYSTEMS INC 7/06/10 2ND QTR UTILITY 300.40 7/06/10 2ND QTR UTILITY 85.00 ALLIED WASTE SERVICES 4894 7/12/10 JULY RECYCLING SVCS 13,840.20 * *PAYROLL EXPENSES 7/06/2010 - 99/99/9999 124.70 TOTAL: 14,368.57 STORMWATER NACAGGMENT Stormwater Managem EFTPS - FEDERAL W/H 7/06/10 FICA W/H 25.19 7/06/10 MEDICARE WIN 5.89 PERA 7/06/10 PIG DEDUCTS -PERA 28.44 MIDWEST MAILING SYSTEMS INC 7/06/10 2ND QTR UTILITY 300.40 7/06/10 RED QTR UTILITY 85.00 MIDWEST TRENCHLESS TECHNOLOGIES INC 7/12/10 2009 SANITARY CLEAN & CALF. 3,022.9) * *PAYROLL EXPENSES 7/06/2010 - 99/99/9999 406.29 TOTAL: 3,874.118 07 -08 -2010 01:29 PM C 0 U N C I ,. REPORT BY DEPARTMENT - JULY 12, 2010 PAGE: 6 DEPARTMEN FIND) VENDOR NAME DAT DE SCRIPTI ON AMOUNT _ FUND TOTALS ---------------- 101 General Fund 453,922.19 402 Park Capital Improvements 10,495.00 404 Street Capital Improvemen 195,305.31 410 CGty Bich Project Svcs 5,731.66 490 Soatcshore Cmmunity Ctr, 7,936.49 601 Water Utility 15,805.14 611, Sanitary Sewer Utility 60,419.06 621 Recycling Utility 14,368.57 631 Stermwater ManagementUtil. 3,874.1.8 GRAND TOTAL: 747,637.58 TOTAL PAGES: 6 11 oil Department Engineering Council Meeting 07/12/10 Item Number: 3B From: James Landini, P.E. Item Description: Award Design Project for Star Lane and Circle Background / Previous Action The 20 year Roadway Plan identified Star Lane and Star Circle for rehabilitation in 2011. The roads have a rating of 3, they have 50 feet of right -of -way, and the roads are approximately 24.5 feet wide and 860 feet long. The water main is adjacent to the project making a watermain extension possible. Staff collected four quotes from the Engineering Pool for the feasibility study & design. Firm Price Notes Bolten & Menk $29,499.00 HTPO TKDA $ 33,105.00 $45,888.00 WSB $21,417.00 WSB has worked with the City of Shorewood on many previous projects. Options 1. Direct staff to conduct feasibility study of Star Lane and Star Circle with the assistance of WSB. 2. Direct staff to utilize a different quoter. 3. Do nothing. Leaves the street in poor condition. Staff Recommendation Staff recommends approval of the WSB proposal for the feasibility report & design dated July 7, 2010. Council Action: WS &AS >�clnrua, Les Engineering ■ Planning m Environmental m Construction July 6, 2010 Mr. James Landini, PE City Engineer City of Shorewood 5755 Country Club Road Shorewood, MN 55331 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 - 541.4800 Fax: 763.541.1700 Re: Proposal for Engineering Services, Feasibility, Design and Construction Phase Services for Star Circle and Star Lane in the City of Shorewood, MN Dear Mr. Landini: WSB & Associates, Inc. is excited about the opportunity to present this proposal for professional engineering services relating to the feasibility and preliminary design for the 2011 Street Reconstruction Project. The proposed project consists of Star Lane from Smithtown Road to the cul -de -sac terminus and Star Circle from Star Lane to the cul -de -sac terminus. The proposed project manager for the project will be Mark Erichson, PE. Mark has over 13 years of experience in both design and project management on municipal projects. Mark has recently completed the feasibility study and final design for Smith Lane, Harding Avenue, and Harding Lane Reconstruction and Watermain Improvements. He is familiar with the City of Shorewood and has a very solid understanding of the level of effort and service necessary for the delivery of a successful project to the City. The drainage analysis and storm water related improvements will be completed by Steve Gurney, PE, LEED AP. Steve has served the City of Shorewood in the past as the Interim City Engineer during portions of 2005 — 2007 and is very familiar with City policy and needs relating to storm water improvements. Steve Ische, PLS, will be responsible for the coordination of survey services during the design and construction phases of the project. Jeremy Koenen, EIT, is proposed as part of the design team for the completion of preliminary and detailed design for the completion of construction and bidding documents along with cost estimating on the project. It is our understanding that Infratech will provide sanitary sewer televising during the feasibility portion of the project under direct contract to the City. Likewise, AET will provide geotechnical exploration for the feasibility stage of the project under contract to the City. Mr. James Landini, PE July 6, 2010 Page 2 SCHEDULE The anticipated schedule for each component of the project based on the request for proposals is as follows: Award consultant contract .................................... ............................... July 12, 2010 Field work complete ........................................ ............................... August 15, 2010 Feasibility accepted by the City Council ... ............................... September 21, 2010 Public hearing / Council orders improvements..... ......................... October 19, 2010 This schedule would provide for the completion of construction documents in November and December and allow the project to accept bids early in 2011. PROPOSED FEE The proposed fee to provide the scope of services outlined in this proposal will be billed hourly based on our 2010 rates. We are proposing to complete the requested engineering services for both projects at an estimated cost of $24,752.00. A proposed hourly breakdown of each task by employee class is also attached for your review. This represents our complete understanding of the project based on discussions with City staff and a field review of the project site. If you are in agreement with the proposed scope of services and associated fee, please sign in the space provided and return one original copy. Mr. James Landini July 22, 2009 Page 3 Please feel free to contact us at 763 -541 -4800 if you have any questions concerning any part of this proposal. Questions you may have during the proposal evaluation process may be directed to Mark Erichson. Mark may be contacted at 763 - 287 -7163 or merichsonCa),wsbeng.eom. We are excited about the opportunity to continue working with the City of Shorewood and assisting in the completion of this project. Sincerely, WSB & Associates, Inc. Mark Erichson, PE Associate Enclosures ACCEPTED BY: City of Shorewood Name: Title: Date: Steve Gurney, PE Project Engineer rc, 112411121)66" " . .... - C- 1. "'l- 1,.421.' 2011 STAR LANE AND STAR CIRCLE RECONSTRUCTION CITY PROJECT NO. 11 -01 PROJECT UNDERSTANDING The City of Shorewood is requesting proposals for professional engineering services for the completion of a feasibility study for the reconstruction of Star Lane and Star Circle. The feasibility study will establish the final design parameters and estimated construction costs, along with anticipated assessments resulting from the proposed improvements from Eureka Road to the end of cul -de -sac. The proposed project is designated as City Project No. 11 -01 and is currently scheduled for construction in 2011. Star Lane and Star Circle are currently 24.5 -foot wide paved surfaces, with rural roadway and an irregularly shaped cul -de -sac. Drainage within the right of way is surface drainage without established ditch sections for conveyance. The proposed improvements include reconstruction of the existing roadway to a width of approximately 29 feet. The proposed improvements also include the construction of concrete edge treatments and a formalized storm water collection system in conformance with City standards for construction. It is anticipated that the cul -de -sac will be reconstructed to a City standard regularly shaped cul -de -sac. The proposed scope of services for the completion of the feasibility study will include a topographic survey, geotechnical investigation, and televising of the sanitary sewer system in the project area. Star Lane and Star Circle are non -State Aid routes. The proposed project funding will be a combination of general City funds and assessments to benefitting properties. The use of assessments will require that the project be completed in conformance with Chapter 429 requirements for local improvements. The feasibility process will require the need for a public hearing for the improvements. It is also understood that the City will hold a minimum of one neighborhood meeting with affected residents to gain public input for the preliminary design recommended during the feasibility study. PROJECT APPROACH / SCOPE OF SERVICES WSB's project scope and proposed work plan is based on our understanding of the project, a review of the project site, discussions with City staff, and experience on similar projects. In order to complete the project, we propose the following scope of services: 1. Feasibility Study WSB will prepare a Feasibility Report for this project. The work needed to complete the Feasibility Report will include the following: 1.1 Project Management Project management is a key task spanning each phase of the project. The work included with this task will extend through the completion of the project. Continuation of this task includes the appropriation of necessary staff and resources at the appropriate stages of the project to achieve project milestones and completion. This includes frequent communication and coordination with City staff and its agents governing all aspects of the project. This will make certain that the City of Shorewood's goals and expectations for the project are achieved on schedule and within budget. For meetings with City Staff, we will prepare agendas and handouts. Project management will also include gathering information and record drawings plus all Quality Assurance and Quality Control reviews for documents produced for the project. Throughout the project, we will keep the City informed by providing periodic progress reports. Additionally, we will establish a web -based communication tool for the duration of the project called IssueTracker. WSB developed IssueTracker based on comments from many of our clients regarding the desire for efficient communication and Project Management delivery. This value -added tool provides a documented communication loop related to day -to -day project issues. The system efficiently and effectively transfers issues to appropriate team members - both internally at WSB and externally within our client's organization. Our system provides: • Immediate issue notification to the appropriate person(s) • "Chain -of- custody" for all documented issues • Easy prioritization and identification of critical issues • Permanent record of all issues and their resolutions There is no additional cost for providing IssueTracker. 1.2 Preliminary Design Services The preliminary design will address the vertical and horizontal alignment of the roadway. The City's preference for residential street widths is 28.66 feet wide from the back edges of the concrete edge treatments. However, it is understood that lesser widths may be used, based on public involvement during the feasibility process. The work completed in this step will address this issue and allow for the development of a recommendation of street geometries for the final design phase of the project. We will also investigate the potential for the pavement reclamation based on findings and recommendations from the soils exploration to be completed by AET, Inc. 1.3 Drainage / Storm Sewer Analysis The storm sewer analysis for this project will consist of evaluating the existing surface drainage system and recommending improvements if the system is found to be inadequate. This project is located within the Minnehaha Creels Watershed District, which is currently in the process of updating their rules. The feasibility report will include a discussion on permitting issues and how the proposed construction will address the rules that are in place at the time the report is published and what changes can be anticipated with the new rules. 1.4 Cost Estimate KU11- gIDP0ID5 ... 01—, 15 WaL."Sl., 1 w21x Quantity takeoffs and cost estimates will be completed for all improvements identified. The feasibility study will include a separate cost estimate for the water main improvements to determine if those improvements are feasible in accordance with the State Statue 429. 1.5 Preliminary Assessment Roll WSB will identify the benefitting properties from the project proposed for the levying of assessments. The preliminary assessment roll will include all necessary property identification numbers and ownership information, along with proposed assessment amounts for each property. We will also provide a map identifying the location of each parcel proposed for assessment. 1.6 Feasibility Report WSB will prepare the feasibility report documenting the proposed improvements with the report text and graphics for clarity of the project improvements and limits. The report will present all relevant cost and funding schemes associated with the project. The work involved with this task will include facilitating and attending one neighborhood meeting and the public hearing necessary for the City Council to order the improvements. We will provide the City with up to fifteen copies of the final report for distribution to Council and Staff. 1.7 Exhibit Preparation for City Staff Presentations WSB will prepare all graphics and exhibits for the proposed improvements for presentations by City staff for presentations at one neighborhood meeting and the public hearing. Exhibits will be provided to staff one week prior to the meeting date to make certain that all required information is included in the presentation graphics. 2. Survey WSB will complete a preliminary topographic survey to define existing grades and physical features within the project site. The data gathered during the survey will be used to develop base mapping indicating property information and surface features in the project area. The survey work will include the following: 2.1 Establish Right of Way Limits WSB will locate property boundary information on site for the purposes of defining the existing right -of -way limits. 2.2 Collect Survey / Topography Data WSB will complete a preliminary topographic survey to define existing grades and physical features within the project site. Survey limits out to at least 15 feet Hn U31111MOSnme.- -sewI ,I, —d"., L ..Idue beyond the limits of the existing right of way to verify impacts from the project (additional survey will be completed if determined necessary for the design) 2.3 Existing Utility Information WSB will complete a Gopher State One Call request and meet with private utilities so that located utility information can be collected with the topographic survey. 3. Existing Conditions It is our understanding that the City of Shorewood will contract directly with other consultants to provide information on existing conditions. WSB will coordinate with these consultants as needed. 3.1 Geotechnical Investigation WSB will incorporate AET's report into the Feasibility Report and will use these guidelines as we proceed with design of the project. 3.2 Televise Sanitary Sewer WSB will review Infratech's report and incorporate their recommendations into the Feasibility Report and design of the project. 4. Design WSB has completed the design of many projects within the City. Through this process, we have developed an understanding of issues facing the City and its residents. As the design progresses, this knowledge will allow us to work efficiently, which in turn allows us to provide the City with a project that meets their needs at a great value. This work will include the following: 4.1 Attend Public Meetings It is our understanding that City staff will attend public meetings and present the project to the Council for approval. WSB will be involved to the extent requested by the City. As per the RFP, we have scheduled one meeting to discuss the design with the project stakeholders. 4.2 Prepare Project Specifications WSB will prepare contract documents and specifications which will include the appropriate City standard construction documents. The geotechnical report will be included in the project specifications for the contractor's use in the bidding process. The specifications will include specific language indicating that Engineer shall mean the CITY ENGINEER of the City of Shorewood or the ENGINEER representing the OWNER of the project. 4.3 Prepare Project Bidding Documents In addition to the specifications, WSB will prepare the remaining contract documents and plans which will include the appropriate City standard plates, bid quantities, and other front -end documents. 4.4 Prepare Permit Applications WSB will provide the City with the information needed to apply for the permits for this project. Any permit fees if required shall be paid for by the City. Potential permits for this project include: • Minnehaha Creek Watershed District • MPCA NPDES (include SWPPP) Erosion/Stormwater Permit 4.5 Prepare Opinion of Probable Cost Based on the final design, WSB will prepare an estimate of construction quantities and an opinion of probable construction cost for the project prior to advertising the project for bids. 5. Bidding Phase Services WSB will produce 30 copies of the construction plans and specifications for bidding purposes by contractors. This work will also include the following: 5.1 Distribute Plans and Specifications WSB will distribute plans to contractors upon payment of the appropriate fee. Plans will be available for review in our office during normal business hours. WSB will also provide complete digital plans and specifications for download by bidders on www.questcdn.com. 5.2 Maintain Plan Holders List WSB will maintain the plan holders list and provide an updated copy to the City on a issue addenda (if required), attend the bid opening and tabulate the bid results, prepare a letter of award recommendation for the City, prepare notice of award, and the contractor agreement. 5.3 Address Bidders Questions as Necessary WSB will answer questions from prospective bidders and inform the City of these conversations. If necessary, WSB will issue addenda to clarify the intent of the specifications and plans. 6. Construction It is our understanding that the construction observation for this project is not included in this scope of services. WSB will assist the City throughout the construction as needed. This work will include the following: 6.1 Attend Preconstruction Meeting WSB will coordinate and attend the preconstruction meeting. At the time of the meeting, we will distribute up to three additional copies of the plans and specs to the contractor. 6.2 Construction Staking WSB will provide a survey crew to do all construction staking for this project, which could include construction limits, grading alignment, grades for street and utility facilities and appurtenances, and any other survey needs for this project. WSB will utilize both GPS receivers and conventional total stations to expedite the survey staking process. 6.3 Construction Observation It is our understanding that the construction observation for this project is not included as part of this proposal. 6.4 Contract Administration It is our understanding that the construction administration for this project is not included as part of this proposal; however, to aid in the processing of pay vouchers, we will provide the City with an electronic version of the contract proposal form. 6.5 Record Drawings After the project is completed, WSB will provide the City with record drawings showing the location, along with ties to permanent features, of all underground public utilities installed as part of this project. The record drawings will be supplied in both electronic format and on mylars, once approved by the City. Additional Services WSB provides a wide range of additional services that could be needed as part of this project. These include, but are not limited to wetland delineations, erosion control inspection and easement descriptions, exhibits, and acquisition. These services are not included as part of the scope for this project, but are available if needed. Prior to beginning any extra work, we will obtain authorization from the City. Our 2010 fee schedule is included for your information. 91112 "11- 2 E j 3 ➢ � n m U o E W U f E 5 a cm w t o M��nr I IT IT �C ng to I. n S I m Z r ! w w w no ' i i '` It T 1 Department Engineering Council Meeting 07/12/10 Item Number: 3C From: James Landini, P.E. Item Description: Accepting Low Quote & Awarding Contract for Pavement Marking Background / Previous Action A Quote was opened for the 2010 Pavement Marking Project on July 7, 2010. A request to quote was sent to 5 paint striping firms. In 2010 we are striping 56,070 linear feet of street, seven intersections and miscellaneous crosswalks. This is more striping than in 2009 due to the sealcoat and mill & overlay projects. The striping is needed due to the existing paint wearing off or other road maintenance projects removing /covering the stripes. Attachment 1 demonstrates the locations of work. The only quoter is AAA Striping Service in the amount of $14,437.75. This project will be funded by the Streets & Roadways Operating Budget which has $11,500 budgeted for 2010. There is a balance in the local street reconstruction fund to cover the difference if Council chooses to proceed. Options 1. Direct staff to work with AAA Striping Service. 2. Direct staff to requote the project, resulting in a later completion date. 3. Do nothing. Leaves the road stripes in poor condition. Staff Recommendation Staff recommends the contract for the 2010 Pavement Markings be awarded to AAA Striping Service in the amount of $14,437.75. Council Action: I _ I m a eg 8 �p MINNETONKA BLVD xsss Fe ��' Ir °iiewiviml csm:c< 12 � i f OID MARNE' RD i s �� IT INTERBECTION a Hwy 7 �� 33 gg tall I I ( 1'ot' at I) ) �� gg �) * �O -• — ?�'�,. I' �� BROM'A B VD R I �� p� I ( .erl tro ena Dona I�I.o't'b CI of ti °x,e4 sisus ao� J��f�C U�� ST A L B ANS �� ES m �S D— N. : ®sw ove °sonL aolm+'ay 4" x �rM,e� ✓ r 1ILj VINE HILL RD BROM 5 BLVD "I� flee R esecr �ee�aaj EUREKA RD MANOR RD v S MINNEWASHTA DIEM SCHOOL I INTERSECTION a1 HMITHTOWN ROAD +Iro o. aaq Or o g 1 rmcsew sN+�ISa] ( <Eri TIVII mory III 1 xCE�sIOR BLVD 76' C O rwr *EJS _ 6 n � .. —a � '� ` R __i CHRISTMAS LIKE RD _ _' VINE H LLRO d � RSECTICN ath a �` ? �O Oo\ _�� 5 e nte.eee�nnae'aaj `�1 g /I - all cr.n,�,uwl eJ3 pJ� acovrta on GY os) Z Q O Y _ �� c000 s4 _ O i �_ (s � ✓ r B w m �� ¢ SI¢ w� a ow � tl �� C� HRISTM.. .KERB Imo✓`" wnx 5 s. MeM � �� ° � 00 Q z _ _ � r l I. _ / O I 00 RAOIB�RO �\ o �I I nl RAO�S DON RD �1 L w ro�:, 1 / " _ BMITHTOWN RD E� p (M M CMAD w w L Ti RKETR a HILL RD O � l `� I 0 � I'R� se Q d W I �° , BO NE wr aR m. LITIAT11 71 A (D o la— �� ,.: O - . _ - - ._ �0 :o,.. swan. EUREKA RD _.... LAKE LINDEN DR ,ou.k aim II INTERSECTION at klwy.] INTERSECTION a1 Hw.> COVINGTON R I see lnlersecHen tleRlll YELLOWSTONE TR (se inlarseciloa TRIM) imp rm evnn:c<eosi. ee EUREKA RD iws:cno - IIIIITTI1 1-1-1) e S %:lnsi =-' °smAtw) as iF ace�w °sm�a u. S u °trouw,a i °s v <e: °nrns� LAKE LINDEN DR noon ��,Ial d e ea 11 14:es °ue s Q U W O Of H a PR OJECT VI EW A City of S,a,.ocacl Dept. 01 Y Woks ontl �nyineainy 5 CI, "'y G 3c cr MN 55 , 5533'' 9524) 6.3235 I l'ITY PR(1.IF(.T Mr) 10 - rift CHFFT 1 nF 1 QNFFTQ Department Council Meeting Item Number Public Works July 12, 2010 From: Larry Brown, Director of Public Works NEI Date: July 8, 2010 Description: Resolution Accepting Change Order 1 for the Bituminous Mill and Overlay Project for Silverwood Park Improvements Background As part of the 2010 Park Capital Improvement Program, the Park Commission had recommended that the parking lot for Silverwood Park be improved by the removal of the large tree roots that had deformed the east third of the parking lot, that the lot be milled and overlaid, and that curb replacement be completed on the east side of the lot. Attachment 1 is an excerpt from the CIP for Parks Department. The amount budgeted for this work in the CIP is $22,000. As a separate matter, on June 14, 2010, the City Council accepted the bids and awarded the contract for the 2010 Bituminous Mill and Overlay Project, City Project 10 -06, to Midwest Asphalt Inc. The contract that was awarded to Midwest was competitively bid, and provides the opportunity for the City to add or delete items under this contract. Due to the attractive pricing obtained, staff requested from the contractor a proposal, via change order to the Bituminous Mill and Overlay Project, to consider additional work to complete the parking lot improvements at Silverwood Park, under the existing contract. Attachment 2 is the proposed Change Order to this existing contract, to be able to complete the parking lot work. Ideally, this request would have gone to the Park Commission for a recommendation, prior to going to the City Council. However, due to timing, Midwest Asphalt will be commencing with their work for the mill and overlay project on Monday, July 12 Thus, staff is seeking authorization to proceed with this change order, as the opportunity exists to get this completed at attractive pricing and in time for the shelter addition. In addition, this project is an item that has been thoroughly discussed at the Park Commission level and appears to have the support of the Commission. The total proposed change order is $11,97150. Council Action: 2 } One option the Council may chose to consider is that the resolution awarding the Change Order be approved contingent upon the Park Commission providing a motion in support of the Change Order, after the fact. Options There appears to be four options that can be considered for this item: 1. Approve the Resolution that Accepts Change Order 1, to the 2010 Bituminous Overlay Project, for completion of the improvements to the Silverwood Park Parking Lot, contingent upon the Park Commission providing a recommendation of support for the change at their July 12 2010 Park Commission Meeting. 2. Approve the Resolution that Accepts Change Order 1, to the 2010 Bituminous Overlay Project, for completion of the improvements to the Silverwood Park Parking Lot. 3. Take no action on approving the Resolution. 4. Direct staff to rebid the project and proceed on the traditional process of the Park Commission review and recommendation and Council approval process. Staff Recommendation In an effort to complete this project in a timely manner, and to take advantage of what appears to be good bid pricing, staff is recommending that Option 1: Approve the Resolution that Accepts Change Order 1, to the 2010 Bituminous Overlay Project, for completion of the improvements to the Silverwood Park Parking Lot, contingent upon the Park Commission providing a recommendation of support for the change at their July 12 2010 Park Commission Meeting. If approved, the funds for this would originate from the Park Capital Improvement Program. lt?WEST P.O. BOX-5477 • HOPKINS; t+ INNESOTA 55343 PHONE: (952) 937 -8033 • FAX: (953) 937 10 SPHALT ORPORATtt)41 June 28, 2010 Mr, James Landini Shorewood City Engineer City of Shorewood 5 Country Club Road Shorewood, MN 55331 0, 2010.11iturni ous Mill & Overlay — City Project No, 10 -136 Extra work pricing;€or Silverwood Park Mill & Overlay Bear .tames; The fallowarig- is a schedule of extra work items as requested for the above refereneed project, Item Utem Descri lion Unit Qty Unit Price ateuAon 1 1 LS < $ L1300.00 $' 1300.0,0 2 EdgeMillCurb(3'Wide) 270 LF' $ 4.50 $`' 1,215.00 3 FrepExisting Class 5 80 SY $ 4.00 $! 320.00 4 11612 Concrete Curb -& Gutter 70 LF $ 25.00 $ 1,750.00 5 25" Type;LV3 Nonwear "B" 12 TN $ 115.110 $ 1,380.06 6 Tack 35 OL $ 4.5,01$ 157.51) 7 1.5Y Type LV4'Wear" B" 55 Tot ' S 10ar00 1 $_ $,500:00" 8 Stripe Pm'king Stalls i LS $ 350.00 $ 350:01?,. Totals $'' 11$7240 If additional information is required in the matter, or if you would like Midwest Asphalt Corporation to proceed with the extra work, please contact me at 952 = 937-8033. Sinee y; Keith Sticha, Estimator Midwest Asphalt Corporation YAIiC11AL A1PNAlY MV!'HfNTAitOfAAYWfI An Wlpii4 Cp(idury EmpNgt City of Shorewood, Minnesota Capital Improvement Program 2010 thnn 2014 PROJECTS BY DEPARTMENT Department Project# Priority 2010 2011 2012 2013 2014 T Parks it Silverwood Park- Bituminous Parking Lot P -10-01 Na 22,000 22,000 Silverwood Park- Picnic Shelter Canopy P -10 -02 n/a 30,000 30,000 Sgnage- Tennis Court Signs P -10-03 n1a 750 750 Badger Park- Tennis Court Resurface P -10-04 n/a 10,000 10,000 Manor Park Shelter Building Addition P -10 -10 No 120,000 120,000 Cathcart Park- Horseshoel6occe Ball Court P -10 -11 No 1,500 1,500 Cathcart Park- Tot Lot Equipment P -10 -12 No 12,000 12,000 Skate Park- Drinklrg Fountain P -10 -13 Na 7,500 7,500 Skate Park - Community Garden Sign & Fence P -10 -14 No 5,200 5,200 Cathcart Park- Replace Hockey Rink Lights P -11 -03 n/a 50,000 50,000 Cathcart Park-Swing Set Replacement P -11 -04 Na 2,500 2,500 Cathcart Park - New Rink Boards P 111.05 Na 15,000 16,000 Freeman Park- Picnic Sheller Re -roof P -11 -06 Na 2,200 $200 Badger Park - Refrg Rinks& Warming House Rehab P -11.08 Na 50,000 50,000 Badger Park - Install Rustic Trail P -12 -03 Na 7,500 7,500 Badger Park- Ovedooktbenches P -12 -04 We 7,500 7,500 Sllverwood Park - Equipment (slide, benches) P -12 -05 n/a 14,765 14,765 Skate Park -Rehab P -12 -06 n/a 4,500 4,500 Sgnage -All parks &entry points P -13 -01 n/a 30,000 30,000 Cathcart Park - Bleachers P -1303 Na 12,000 12,000 Skate Park- Shelter P -13 -04 n1a 16,000 16,000 Manor Park- Equipment Replacement P -14-01 n/a 50,000 50,000 Picnic Tables -3 per year P -99 -99 No 2,100 2,100 2,100 2,100 2,100 10,500 Parks Total. 211,050 121,800 36,365 60,100 52,100 481,415 GRAND TOTAL 211,050 121,800 36,365 60,100 52,100 481,415 [.7 2010 BITUMINOUS MILL, OVERLAYS, AND APPURTENTANT WORK FOR YELLOWSTONE TRAIL, EUREKA ROAD, CITY PROJECT 10-06 CITY OF SHOREWOOD, MN 7 -12 -10 OWNER: CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD SHOREWOOD, MN 55331 CONTRACTOR: MIDWEST ASPHALT INC. P.O. BOX 5477, HOPKINS, MN 55343 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: CONTRACT QUANTITIES WILL BE INCREASED FROM THE TO THE ORIGINAL CONTRACT AS SHOWN ON THE ATTACHED DETAIL. Silverwood Park Parking Lot Improvements IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME ORIGINAL CONTRACT PRICE: $214,427.00 ORIGINAL COMPLETION DATE (SUBSTANTIAL): B/1512010 PREVIOUS CHANGE ORDERS: N/A $0.00 NET CHANGE FROM PREVIOUS CHANGE ORDERS: NONE CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: $214,427.00 COMPLETION DATE PRIOR TO THIS CHANGE ORDER: 8/15/2010 NET INCREASE OF THIS CHANGE ORDER: $11,972.50 NET INCREASE OF CHANGE ORDER: NONE CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $226,399.50 COMPLETION DATE WITH APPROVED CHANGE ORDERS 8/15/2010 RECOMMENDED BY: APPROVED BY LARRY BROWN CITY OF SHOREWOOD DIRECTOR OF PUBLIC WORKS Blair B. Bury MIDWEST ASPHALT, INC. PRESIDENT 4PPROVED BY: PUBLIC WORKS DIRECTOR, CITY OF SHOREWOOD CITY ADMINISTRATOR, CITY OF SHOREWOOD DATE ATTACHMENT 2 CITY OF SHOREWOOD RESOLUTION NO. 10- A RESOLUTION APPROVING A CHANGE ORDER 1 FOR THE2010 BITUMINOUS MILL, OVERLAYS AND APPURTENANT WORK, CITY PROJECT NO. 10 -06 WHEREAS, on June 14, 2010, the City of Shorewood entered into a contract for construction with Midwest Asphalt, Inc. 2010 Bituminous Mill, Overlays and Appurtenant Work, City Project No. 10 -06; and WHEREAS, the Director of Public Works has prepared Change Order 1 attached hereto as Exhibit A, for additional work outside of the original contract; and WHEREAS, the Director of Public Works has reviewed said Change Order and found it to be cost effective for the project. NOW, THEREFORE BE IT RESOLVED by the City of Shorewood to approve Change Order Number 1 with Midwest Asphalt, Inc., that incorporates services outlined in Change Order 1, attached hereto as Exhibit A. 2010. ADOPTED by the City Council of the City of Shorewood this 12th day of July, ATTEST: Christine Lizee, Mayor Brian Heck, City Administrator /Clerk 2010 BITUMINOUS MILL, OVERLAYS, AND APPURTENTANT WORK 7 -12 -10 FOR YELLOWSTONE TRAIL, EUREKA ROAD, CITY PROJECT 10.06 CITY OF SHOREWOOD, MN OWNER: CONTRACTOR: CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD SHOREWOOD, MN 55331 MIDWEST ASPHALT INC. P.O. BOX 5477, HOPKINS, MN 55343 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: CONTRACT QUANTITIES WILL BE INCREASED FROM THE TO THE ORIGINAL CONTRACT AS SHOWN ON THE ATTACHED DETAIL. Silverwood Park Parking Lot Improvements IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: $214,427.00 ORIGINAL COMPLETION DATE (SUBSTANTIAL): 8/15/2010 PREVIOUS CHANGE ORDERS: NIA $0.00 NET CHANGE FROM PREVIOUS CHANGE ORDERS: NONE CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: $214,427.00 COMPLETION DATE PRIOR TO THIS CHANGE ORDER: 8/15/2010 NET INCREASE OF THIS CHANGE ORDER: $11,972.50 NET INCREASE OF CHANGE ORDER: NONE CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $226,399.50 COMPLETION DATE WITH APPROVED CHANGE ORDERS 8/15/2010 RECOMMENDED BY: APPROVED BY: LARRY BROWN Blair B. Bury CITY OF SHOREWOOD DIRECTOR OF PUBLIC WORKS MIDWEST ASPHALT, INC. PRESIDENT APPROVED BY: PUBLIC WORKS DIRECTOR, CITY OF SHOREWOOD CITY ADMINISTRATOR, CITY OF SHOREWOOD DATE DATE EXHIBIT A IDWEST SPHALT .tune 28, 2010 RO. BOX 5477 • HOPKINS, MINNESOTA • 55343 PHONE: (952) 937 -8033 • FAX: (952) 937.6910 Mr. James Landini Shorewood City Engineer City of Shorewood 5755 Country Club Road Shorewood, MN 55331 RE: 2010 Bituminous Mill & Overlay — City Project No. 10 -06 Extra work pricing for Silverwood Park Mill & Overlay Dear James: The following is a schedule of extra work items as requested for the above referenced project. Item # Item Description Unit Qty Unit Price I Extension 1 Mobilization I LS $ 1,300.00 $ 1,300.00 2 Edge Mill Curb (3' Wide) 270 LF $ 4.50 $ 1,215.00 3 Prep Existing Class 5 80 Sy $ 4.00 $ 320.00 4 B612 Concrete Curb & Gutter 70 LP $ 25.00 $ 1,750.00 5 2.5" Type LV3 Nonwear "B" 12 TN $ 115.00 $ 1,380.00 6 Tack 1 35 GL $ 4.50 $ 157.50 7 1,5" Type LV4 Wear "B" 55 TN $ 100.001 $ 5,500.00 8 Stripe Parking Stalls I LS 1 $ 350.00 1 $ 350,00 Total: $ 11,972.50 If additional information is required in the matter, or if you would like Midwest Asphalt Corporation to proceed with the extra work, please contact me at 952- 937 -8033. Sinter" y:�,,. -'I�� Keith Stieha, Estimator Midwest Asphalt Corporation NAPA NAPA flrtXAt YBWIAIY va"Y. A., &Dnp gq:xeatll fnW'mi. Department: Planning Council Meeting From: Brad Nielsen, Planning Director 12 July 2010 Item Number: Item Description: Deer Management Plan - 2010 Background / Previous Action Earlier this year, staff requested direction from the City Council as to what it wanted to do with a deer management plan for 2010. A number of suggestions were set forth in a memorandum, dated 8 March 2010. The Council agreed to set dates for four hunts for the upcoming season, subject to staff elaborating on the memo and the preparation of a more detailed management plan. The attached draft plan incorporates the numerical goals suggested in the earlier memo and lays out a strategy relative to deer management. Options Approve the plan as written, modify the plan, or direct staff to start over. Staff Recommendation It is suggested that staff be directed to prepare a resolution for the next meeting, subject to any revisions the Council may have, adopting the Wildlife Management Plan — White - Tailed Deer, as the official deer management program for Shorewood. The resolution would appear on the consent agenda for 26 July. Council Action: - D- R- A -F -T- Wildlife Management Plan White - Tailed Deer Shorewood, MN Introduction Over the years, Shorewood has prided itself on its protection of natural resources, part of which is the preservation of natural habitat for wildlife. Approaching full development, the City now finds itself in a position of managing wildlife in order to avoid conflicts with human activities and minimize property damage by animals that are not subject to natural predation. In response to resident complaints that increasing deer populations in Shorewood were damaging landscaping in the community and in some cases were being hit by cars, the City initiated a Deer Management Program in 2007. The plan began with an aerial survey conducted by Three Rivers Park District in February of that year. Since then Shorewood has obtained aerial surveys each February. The City then contracted with Metro Bowhunters Resource Base (MBRB), a non- profit organization of bowhuntcrs to conduct a series of controlled hunts in 2007 and 2008 at select locations throughout the City. Following are aerial survey counts for each year as well as the number of deer removed in the controlled hunts: Year Deer Count Deer Removed 2007 121 26 (11'x) 2008 i 74 23 (8 *) 2009 64 N/A 2010 . 106 TBD *In addition to the controlled hunts commissioned by the City, the Minnetonka Country Club was authorized to conduct a trap and dispatch program which removed I1 deer in 2007 and eight deer in 2008. They were not authorized to hunt in 2009. In 2009 the City Council agreed to suspend the controlled hunts and see what, if any, effect it might have on the deer population. It is worth a reminder at this time that while the aerial surveys provide an indication of the deer population, they are only "snapshots" of a given day. The City uses the surveys, combined with resident complaints to gauge the relative increase and decrease in deer population. The 2010 aerial deer survey showed a rather dramatic increase in deer population from the previous year. The count was 106, up 42 from the previous year. Past management efforts in Shorewood have been somewhat subjective with no specific goal in mind. After considerable research of Minnesota Department of Natural Resources (DNR) information, studies conducted by other cities and agencies, and conversations with wildlife managers from 'fhree Rivers Park District, the City has developed a more objective approach to deer management. It is important to state that it is not the City's intent to eradicate deer from the landscape. Rather, deer are considered to be a valuable element of Shorewood's ecosystem in which, absent natural predators, humans must assume the role of controlling the deer population at healthy and socially acceptable levels. Deer Management Goal /Objectives /Policies Management Goal: Manage white - tailed deer populations within the city at socially acceptable levels that provide recreational educational opportunities as well as provide opportunity for maintaining a healthy (natural regeneration) of woodland habitat. Management Objectives: • Develop an operational management program to maintain deer populations within acceptable limits • Maintain an overall deer population in the community of 15 deer per square mile (75 deer) • Establish deer management areas, based upon geographic Location • Manage deer populations within deer management areas so as not to exceed 20 deer per square mile • Reduce the number of car /deer collisions • Educate residents as to the value of deer and deer habitat; minimizing nuisance problems through planting and landscaping; and the ramifications of supplemental deer feeding • Create a uniform system for handling resident input relative to deer management Management Policies: 1 The City will continue to contract with Three Rivers Park District for annual aerial deer survey services. The annual survey and resident input shall be used as a basis for determining the extent and location of any deer removal efforts for the upcoming season. 2. All resident input, including phone calls, e -mails and letters shall be forwarded to the Shorewood Planning Department, from which it will be provided to the City Council for its annual evaluation of the deer management program. 3. Deer removal efforts necessary to achieve City objectives shall be limited to archery and shall be conducted by the Metro Bowhunters Resource Base (MBRB). In addition, the City may authorize special hunts, conducted by qualified contractors, for the Minnetonka Country Club property. 2 4. Deer removal operations shall be conducted on public property where practical, and on private property where conditions are conducive to archery and where adjoining property owners do not object. 5. Notice will be mailed ten days prior to the first removal date to all property owners whose land adjoins a proposed deer removal site. The notice shall include the dates of all hunts for that season and contact information for deer management personnel (city staff and police). 6. The City will provide deer management information to its residents through the City's newsletter and website. Deer Management Plan — 2010: Proposed deer management areas are illustrated on Exhibit A, attached. Three geographic areas have been identified - west, central and east. The largest concentrations of deer are found in the central management area, south of State Highway 7, west of Christmas Lake and in the east management area, east of Silver Lake. The west management area also has some concentrations that have been targeted in past removal efforts. In light of the rebound in deer population Last year, the removal effort for 2010 will include four weekends this coating season. Bunt sites will focus on the areas of heaviest concentration. The area that will be most difficult to achieve success is the southerly portion of the east management area. This is due to the relative lack of public land and developed nature of property. Hunt rules have been established for the program (see Exhibit B). The removal efforts will be monitored for comparison with the 2010 population data. Upon receipt of the aerial survey in 2011, the City will determine whether to institute another full effort for that year, or to drop down to a maintenance effort (e.g. fewer sites or fewer weekends, or both). I" IN Smithtown Bay Islond Gaon �L'land s l;r.:y hl�mti• Lake Minnet Upper Lake S t. Albans s Der Prog Bay P (ZYCel for J Bay _ l catpm .� • e� � � �l'��i�._ � i �rstnlae i i �` Lake Silver ake • - 1 s� ,.R E '53 �� C11�� 7� . —f y /l i� ��/rM•� s "� �/ I „ �.7AP �_ - -� �. i M,w �a.r, D ` (Lake Minnewas6fa) ITIMATFAMM Exhibit A City of Shorewood 2010 Special Archery Deer Hunt Rules 1. Deer hunt locations are limited to the areas as identified on the attached maps. 2. All hunters must attend the hunt orientation on September 23, 2010 at the Shorewood City Hall. Directions will be provided with the invitation letter. 3. Hunts are conducted using sharpshooter status MBRB archers only and are held during Saturday /Sunday on the following dates: Sept 25 -26, Oct 9 -10, Oct 23 -24, and Nov 13 -14. Tree stands can be erected on the preceding Fridays. No hunting on Fridays. 4. All hunters are selected through the Metro Bowhunters Resource Base (MBRB). 5. Hunters must follow all Minnesota DNR laws and all MBRB special rules. 6. All hunt periods are for either sex deer. 7. Hunters must carry a hunt authorization letter from the City at all times during hunt. 8. Hunt areas are closed to the public for the purpose of safety during the hunt. All incidents of trespass should be reported to the MBRB hunt coordinator who will contact the Shorewood Police. 9. All archers must hunt from elevated stands. Only TMA approved stands/ steps are acceptable. Use of any homemade stands /steps is prohibited for safety reasons. 10. Ground blinds may be used by disabled hunters only. In this case the MBRB hunt coordinator will place the blind in a safe location. 11. Hunters must have a flashlight and a warning whistle within easy reach during entry, egress, and while on stand. A cell phone is also recommended. 12. A five -point fall restraint harness is required to be used by hunters at all tines while on stand. 13. Only buckthorn can be cut for shooting lanes. Exhibit B 14. Stands can only be up during the designated hunt periods and must be removed from the area at the completion of each hunt by 1 hour after legal shooting time on the Sunday evenings of each hunt period. 15. Archers must park in designated areas only. 16. Cars must have a City supplied parking permit properly displayed. 17. Only deer may be taken during special hunts. 18. Hunters must log in an out of the hunt areas each time they leave. The MBRB hunt coordinator will provide a log in sheet at an appropriate location. 19. Archers cannot track deer outside of hunt boundaries. Hunters must contact the MBRB hunt coordinator if deer retrieval is required outside of hunt boundaries. The hunt coordinator will make arrangements for police escort, or obtain landowner permission before tracking deer onto adjacent properties. 20. Additional restrictions may be added at the required orientation meeting. 21. Hunters should immediately report any incidents to the MBRB hunt coordinator. 22. Hunters are directed not to speak to any protestors or news media. These incidents are to be reported to the MBRB hunt coordinator immediately. The MBRB hunt coordinator will contact the appropriate City staff and/or the Police who will handle any communication needed. 23. Shorewood Police Department should be contacted immediately in the case of accidents. 24. Failure to follow rules will lead to removal from hunt. Department Engineering Council Meeting 07/12/10 Item Number: 10B From: W Creative —Alan Wallner Julie Moore — Communications Coordinator James landini, P.E. Item Description: Water Brochure draft review Background / Previous Action Staff received the water brochure as scheduled. Below is a narrative from Mr. Wallner on the design. Staff is reviewing and fact checking at the same time Council is reviewing and commenting. As you proceed to the inside of the brochure the message is "Invest in Tomorrow." Positioning the brochure to be more about investing in the future — community and home. The brochure format fold is an accordion fold; these are inside /outside pages as you look at them. The copy and design are set up for people who will scan copy as well as for those who want more details. The yellow side is the "Why Water" side. (Inside of the brochure) Three areas of concentration - Value of home and simpler - Quality water - Reliability and secure water The blue side is the "How to get water" side. (Outside of brochure) How it works Demystify petition process Will provide expanded details on the website, brochure is to make it less scary and get the ball rolling - We showed steps it takes to start the process (Course of action) - Clear - what a petition is and is not It looks like we may have some additional facts about lower insurance rates and potential facts about home value that we can include but are waiting on the information. Staff Recommendation Staff recommends accepting draft and providing comment to finalize the brochure. Council Action: Start enjoying city water. (It'seasiert' i � . neighborhoods to help construction is the best chance for your J to get water WITHOUT A ROAD PROJECT $7 -$tOK per home + $1;000,000 per mile, split between residents Learn A petition with 67% of neighbor signatures IS: • A signal that your neighborhood is interested in learning about the costs of getting city water. • The go-ahead for the city to start a feasibility study to get the numbers. • Only the first step. The city will schedule two public hearings where you and your neighbors can evaluate the numbers. A petition IS NOT: • A commitment to pay- if you and your neighbors decide you don't like what you hear when the feasibility study is done, you can kill the project. • Ablankcheck - Thegenerallyacceptedtargetcostis l OK or less per home. If the cost is more than that, past experience suggests that even if you and your neighbors don't kill the project, the city council might. • Acommitmenttoconnecttocitywater -Even if you sign A petition can be circulated to neighbors, or kept at the petition and water goes in with your road, you will not City Hall for people to sign_ ` be forced to connect to it or abandon your well. The process is easy! 1. One neighbor must decide to start a petition. Call 952-960-7910. 3 easy ways to pay your assessment 2. If67% ofyour neighbors sign the petition, the city will Pay all at once. conduct a feasibility study to learn how muchitwitl a. 4Jse city financing and rolll € Into your cost each home to have city water. taxes. 5xamnte:1OKsCsreado✓ 15 years 3. Two public hearings will be scheduled, so that neighbors at 6. °'n S i Z CIO a Year or a;inat $`ir can look at the numbers and make an informed decision. per month). 4. If 67% of the neighborhood is still in favor of the ' rake r✓ loan out with a pavane londer. project, work will start and assessments will begin. sours). gins ons, Have questions? Ready to start? Cali James Landini, P.E, at the City of DOES YOUR WELL WATER CONTAIN I ANA R 9S CHEMICALS? €std tetra! Even water that looks and tastes good can contain dangerous contaminants. The state of Minnesota recommends you have your water tested in a laboratory at least once a year. This is the only way to know for certain that your water is safe for you and your family to drink and bathe in. Water testing kits ava Shorewood residents Visit city hall and pick up a kit! Standard tests typically look h for as You cannot be forced to connect to city water, even if a water main runs along your street. (Unless you are a business or multi- family housing of 4d- units.) • When you sign a petition for city water, it is • Even if you choose to connectto city water, you don't have to abandon your well — you can keep it for landscaping. • Unused wells should be sealed. The city has programs to help with the costs. with Department Date Council Meeting Item Number Administration 7/8/10 7/12/10 #10C From: Brian Heck, City Administrator Item Description: Authorize Expenditure of Funds for Roof Repairs — Public Works Facility Background / Previous Action: The Public Works facility single ply roofing is shrinking and pulling loose at the edge of the roof. Building Official Joe Pazandak obtained quotes for repairs to the Public Works facility roof. Attachment 1 is a summary of the quotes. The low quote was $4,160.00. The scope of the work includes the release of the roofing from the edge of the roof, to add roofing to extend to the edge of roof, and attach roofing to flashing at edge of roof. One area that was leaking has been repaired. The rest of the edge of the roof will start leaking within the next few years. It will be more cost effective to repair the edge of the roof at one time rather than spot repairs at higher trip changes. It would be advantageous to repair the roof when weather accommodates the best conditions for the installation and lower labor cost. Staff recommends repairing the edge of the roof before October 15, 2010. Options 1. Direct Staff to initiate roof repairs and select one of the quotes obtained. 2. Do nothing. Staff Recommendation Staff recommends Council direct staff to initiate roof repairs and accept the low quote (Bid 3) in the amount of $4,160.00, by Incline Exteriors. Council Action: Project Estimate Bid Sheet Shorewood Public Works Facility, 24200 Smithtown Road Scope of Project: Repair edge of roofing Date: 7.8.2010 - .. ELEMENT 2010 BID 1 BID 2 BID 3 SELECT BID NOTES Repair edge of roofing 9,370.00 8,450.00 4,160.00 SELA Aldo, Inc. Incline Ext Total Notes: 1. Description of issue: Single ply roofing is shrinking and pulling loose at edge of roof. 2. Scope of project: Release the roofing from the edge of the roof, add roofing to extend to edge of roof and attach roofing to flashing at edge of roof. 3. One area that was leaking has been repaired. The rest of the roof will start leaking within the next few years. It will be more cost effective to repair the roof at one time rather than spot repairs at higher trip changes. 4. It would be advantages to repair the roof when weather accommodates the best conditions for the installation and lower labor cost. 5. Recommend repairing the roof before October 15, 2010. 6. Recommend Bid 3. Department Date Council Meeting Item Number Administration 7/8/10 7/12/10 #101 From: Brian Heck, City Administrator Item Description: Authorize Expenditure of Funds for Roof Repairs — SE Area Well Building and Filter Plant Background / Previous Action: The SE Area Well Building roof is in need of repair. The Filter Plant roof needs replacement. Building Official Joe Pazandak obtained quotes for this work. Attachment 1 is a summary of the quotes. Bid 1 is for ridge repair only on the Well Building cupola roof; Bid 2 does not include roof insulation; Bid 3 includes insulation and replacement of Well Building cupola roof. See attached Project Estimate Bid Sheet for the Scope of work to be completed. Options 1. Direct Staff to initiate roof repairs and select one of the quotes obtained. 2. Consideration of options for Well Building re -roof, rather than repair. 3. New downspouts for the Filter Plant roof, estimated at $400 4. Do nothing. Staff Recommendation Staff recommends Council direct staff to initiate roof repairs and accept Bid 3 for the Filter Plant re -roof in the amount of $7,530, which includes insulation. Staff also recommends new downspouts for the Filter Plant roof at an additional estimated cost of $400. Staff recommends repairs of the Well Building cupola roof in the amount of $460 or replacement of the Well Building roof with asphalt shingles in the amount of $2,712. Council Action: South East Area Well and Filter Plant at 5775 Covington Road Project Estimate Bid Sheet Scope of project: Replace single ply roof and repair shake roof Date: 7.8.2010 Prepared by: Joe Pazandak ELEMENT 2010 BID 1 BID 2 BID 3 SELECT BID NOTES Filter plant, replace roof 8,030.00 6,950.00 7,530.00 Bid 2 does not include roof insulation. Well Bldg, replace roofing on cupola Well Bldg, replace shakes with asphalt shingles 250.00 585.00 460.00 2,712.00 Bid 1 is for ridge repair only. Well Bldg, replace shakes with shakes 4,312.00 Notes: 1. Scope of project: Replace single ply roofing with repair to related flashing and blocking and replace shake roofing on cupola. 2. Recommend work to be completed as soon as contractor can reasonalbfe accommodate, given weather conditions. 3. Recommend using same contractor for both roofs. 4. Existing shake roof may last 4 to 8 years. S. Replacing gutter down spouts should be included. The additional cost was bid by one contractor at $400.00. 6. Recommend Bid 3 with possible consideration of asphalt roof on Well Building.