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07-26-10 CC Reg AgPCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JULY 26, 2010 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Lizde _ Bailey Turgeon _ Woodruff _ Zerby _ B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, July 12, 2010 B. City Council Regular Meeting Minutes, July 12, 2010 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List B. 2011 Road Improvement Project C. Adopting the Wildlife Management Plan D. 2011 Mill and Overlay Sanitary Sewer Cleaning and Televising E. Street Sweeping Disposal for 2010 F. Massage Therapist License Attachments Minutes Minutes Claims List Engineer's CAF Planning Director's CAF, Resolution Engineer's CAF Engineer's CAF Planning Director's CAF 4. MATTERS FROM THE FLOOR (No Council action will be taken) 5. PUBLIC HEARING CITY COUNCIL REGULAR MEETING AGENDA — JULY 26, 2010 Page 2 of 2 G REPORTS AND PRESENTATIONS A. Senator Gen Olson 7. PARKS - Report by Representative A. Manor Park Swing Set 8. PLANNING - Report by Representative A. Edwards CUP Revision 9. ENGINEERING/PUBLIC WORKS 10. GENERAL/NEW BUSINESS A. Water Brochure B. Dog License 11. STAFF AND COUNCIL REPORTS A. Administrator and Staff B. Mayor and City Council 12. ADJOURN Attachments Park Asst/CRR CAF Planning Director's CAF Engineer's CAF, Brochure Administrator's CAF CITY OF 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • www dshorewood.mn.us • cityhallaci.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 26 July, 2010 7:00 p.m. A 6:00 P.M. Council Work Session is scheduled this evening. An EDA meeting is scheduled immediately following the Regular Council Meeting Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item 9313: Direct staff to work with AET and Infratech to gather exploratory information for the 2011 road improvement project and set Wednesday Aug 18 for the public information meeting. Agenda Item 93 C: At its last meeting the City Council approved a deer management plan for the city and directed staff to prepare a resolution adopting it as Shorewood's official policy relative to deer management. Agenda Item 931): Staff received four quotes for the 2011 Mill & Overlay Sanitary Sewer Jet Vacuum Cleaning, Main Line Televising, Structure Inspection project. Staff recommends that the City Council direct staff to work with Pipe Services Corporation for this project. Agenda Item 93E: Staff received two quotes for the Disposal of Street Sweeping spoils. Staff recommends that the City Council authorize staff to work with Midwest Asphalt to dispose of street sweep spoils not to exceed $15,000. Agenda Item 43F: The City has been asked to approve a therapeutic massage license for Haimanot Smith to conduct business in the office building at 6140 Lake Linden Drive. Her credentials appear to be in order, it is an allowable use for that property, and staffreeommends approval of the license. Agenda Item #6A: Senator Gen Olson will be present to talk to Council about the Lake Minnetonka Conservation District. Agenda Item #7: Park Commissioner Nicholas Swaggert will report on the recent Park Commission meeting and activities. Agenda Item #7A: Approval to purchase a handicap accessible swing for Manor Park. Agenda Item #8: Planning Commissioner representative will report on the recent Plamiing Commission meeting and activities. Executive Summary — City Council Meeting of July 26, 2010 Page 2 of 2 Agenda Item 48A: Mary Edwards has requested approval of a revised conditional use permit for her property at 6170 Ridge Road. She has asked to be able to keep the two nonconforming structures on the property. The Planning Commission voted to recommend approval of the revised CUP, subject to the existing garage remaining in its place and the applicant providing evidence that the shed /deck near the lake is a legal nonconforming use. The City's aerial survey from 1966 and property records indicate that it is not. A resolution reflecting the Planning Commission's recommendation is included herein for your consideration. Agenda Item # 10A: The final draft of the Water Brochure is provided for Council's approval. Agenda Item 9 1 OB: Council direction is requested regarding the city's dog licensing ordinance. #2A CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, JULY 12, 2010 MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Liz& called the meeting to order at 5:31 P.M. A. Roll Call Present. Absent: 0 the 2011 bud said the ont , ices and the Police Dena Turgeon moved, Woodruff seconded, 2. 2011 BUDGET Administrator Heck stated revenue budgets have p needed to be changed b July 1, 2010, South`iak6 work session. 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 5:30 P.M. Woodruff and en; Director of passed 310. s in it. Some of the of the budget that was based on the discussion held during the (SLMPD) Coordinating Committee budget in the 2011 budget revenue items. The base levy (which is i446tal levy minus the special levy) was increased 2% over the 2010 base levy, The newibase levy is $4,241,845. The special levy decreased slightly to '$616,000 (this 3ipount needs to be verified). The total levy increase is 1.71% over 1?ay20I for an amount of $4,857,845. ➢ Ballll)tag PermitT`evenues are $70,000 compared to 2010 budgeted revenues of $90,000. 2010:y, r totlate revenues for the fast six months are approximately $55,000 and year- end proje revenues are $60,000 — $65,000. ➢ Plan Cli n k Fces revenues will be increased to approximately $11,000 from $0.00 in 2010. The amount is the same as revenues projected for 2010. Where that income is currently being classified has to be determined. ➢ Charges for Services /City Hall Rent will be decreased to $0.00 because rent because there is no rent collected. In 2010 income from the rental of the City -owned house and the June 2010 payment for the water tower lease payment for the cellular antenna have been put into this line item. The lease payment revenue will be reclassified to Cellular Antenna Revenue and it will ultimately be transferred to Water Fund. The rental income for the house will be reclassified to Miscellaneous Revenue. Mayor Liz6e; Councilmembers Bailey (aril r t 1 SAO P. Zerby (arrived at 5:57 P.M.); AdminislratdY Lek; Planning Public Works Brown; and Engineer Landa' i None Review Agenda . CITY OF SHOREWOOD WORK SESSION MEETING MINUTES July l2, 2010 Page 2 of 9 ➢ Refunds and Reimbursements revenue was decreased to $0.00 from $10,000 in the 2010 budget. This income has mainly been attributed to the dividend from the League of Minnesota Insurance Trust; therefore, Heck preferred not to budget for it because there is no guarantee the City will receive it. The divided is usually $5,000 - $10,000. ➢ Miscellaneous Revenue will be decreased for 2011 to reflect leasing the house through April 2011. Administrator Heck highlighted changes in the 2011 budget expense items. ➢ City Council /Support Services and Charges increased to $46,200. The increase is for the approximate $19,000 pg ➢ Elections /Personnel was reduced to $4,781 from there there aren't elections in 2011. The General Goveg0eeu1 by the amount of the decrease. ➢ Finance/Personnel was reduced to $151 73414faan the the 2010 budget of lance pay pool. budget of $30,689 because bnnel budget was increased 2010 budget of $178,584. The 2011 budget includes $80,000 for a fmancQ director's salary. ➢ Professional Services /Support Serviced and Charges was increased $2074,000 from $199,000. A small increase was budgefed:Tor attora fees and the Cb ily Assessor's fees were increased to $96,000.'_ ➢ Planning/Personnel was decreased to $178 386 Foul the 2010 budget of $193,605. ➢ Planning/Support services and Charges was incr' ed to $10,630 from the 2010 budget of $4,700. The increase is fob itai ung for Planning Commissioners. ➢ Municipal Build ings / Transfe'sa- ;edneed to $0.00 Nin,the 2010 budget of $60,000. There is no transfer back to the Sewef "Fiufid;because thafiltiernal loan has been paid off. ➢ Municipal Building Bond Payments was mt ased.to $111,000 from the 2010 budget of $106,000 ➢ Police servlcas`.p eta are based on the South,, ake Minnetonka Police Department (SLMP �Vbudget dugbssed during the July 1, 2010, SLMPD Coordinating Committee budgpf`r'tk session "The City pays 50% of the cost. The 2011 budget is 4.19% higher than the 2676 budget, ➢ Fire services cos s are bsedon, the City's portion of the 2011 Excelsior Fire District l �pi h'o) budget ariTthe MoundFtre Department (MFD) budget. The 2011 budget is 2.35% J " highert6f the 20`l0 budget. Heck will verify it includes the cost for the MFD. Turgeon asked that the two costsf brpken out. ➢ .. City EnginedfMprsonnel ul W eased to $111,103 from the 2010 budget of $94,875. Part of ',. the increase 1s 0,ue to allocating administrative support time to this line item. Heck .;.explained the dity Engineer's time is currently allocated to Engineering and Storm Wdter Managemdht, but it should be changed to allocate some to Streets and Roadways. ➢ City gineer/ apital increased to $5,700 from the 2010 budget of $1,000. The increase is for - � i$ cgs,;i the signage inventory management software. ➢ Public a Services/Personnel was reduced to $184,107 from the 2010 budget of $295,37. The adjustment was based on where Publics Works staff actually spent their time between June 2009 and June 2010. Some of their time was allocated to Enterprise operations. Vacation and holiday pay needs to be reallocated accordingly. Public Works /Transfers includes a $100,000 transfer to the Equipment Fund. This is the same as in 2010. ➢ Public Works /Capital budget increased to $11,000 fi•om the 2010 budget of $3,800 with the budgeted amount being mainly for the shop machinery and equipment. It also includes $4,000 for repairing the roof on the Public Works building. That will be taken out because the roof is going to be repaired in 2010. Woodruff asked for detail on the machinery and equipment needs. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES July 12, 2010 Page 3 of 9 ➢ Street and Roads /Personnel has increased to $113,459 from $95,607 due to the reallocation of labor. ➢ Street and Roads /Support Services and Charges increased to $34,000 from the 2010 budget of $23,500. The increase is for things such as paint striping and disposal of street sweepings ➢ Street and Roads /Transfers remains the same as the 2010 budget at $700,000. This needs to be discussed further. ➢ Snow and Ice Control/Personnel has increased to $56,567 from $40,857 due to the reallocation of labor. ➢ Traffic Control /Support Services and charges increased to of $45,049. The increase is for the $6,800 for contr cf inventory.s i ➢ Traffic Control /Materials and Supplies needs to adji replace traffic lights and bulbs. The 2010 budget is'l 6,000 ➢ Sanitation/Weeds /Waste Removal/PersonneltiAe" s8d to was of $0.00. The majority of this is for thgf�dnnual spring cleanup A budgeted for this in the past. ➢ Tree Maintenance /Personnel was decreaQ, $14,02 , rom the 2010 ➢ Tree Maintenance /Support Services and t $13,500. This is for contractual services for not include tree replacement or identification discussion. ➢ Tree Maintenance /Materials aiid 5tt of $2,700. ➢ Parks and Recreation /Personnel, i $160,481. This is the result of the ix time equivalents �4king in Parks P ➢ Parks antl'&reatioi and of $L6,3A0 more apart need to b A budget incl is for ma to. fund these exi from the 2010 budget to conduct a signage $5,000 from $0.00 to the 2010 budget or has not been of $17,279. as the samel as in 2010 at and tree trimming. This does trees. This warrants further from the 2010 budget eased 1 4 6 1 _ $185,`708 from the 2010 budget of 3cation1a tit. There are approximately 1.7 full - part-time people, pplies increased to $20,800 from the 2010 budget ;panne of things in the parks. Heck explained it is so §'out of the Parks operating budget rather than Teation /Transfers remains the same as the 2010 ;earn "sfigg fed discussing this further as she is not sure this remain at this level at this time. She acknowledged the parks l where they are safe. 3r'u °Center has been added. AdmimstratorMeok stated the 2 I1 General Fund revenue is expected to increase approximately 0.6% including the 2 base levy inereuse. General Fund expenditures are projected to decrease 0.5% over the 2010 budget. Thus dges, not inrllude any increase in transfer to Streets and Roads, to Equipment or to Parks. Revision 2 of"u,,2(f General Fund budget is approximately $127,000 short of a balanced budget. The 2011 Public F� ilities Capital Improvement Program (CIP) programs $30,000 for signage for entry points into the City and the City Hall monument sign. That is currently reflected as a transfer in to the General Fund from the Public Facilities Fund. The General Fund budget anticipates a $40,000 transfer in from the Liquor Fund. This revision does not include any draw down of the General Fund balance. Heck then stated lie thought the Park Commission has done an excellent job of looking at the big picture. The plan for Parks considers the safety and security of the parks, it adds additional amenities and it considers some of the things identified in the TKDA study for the future of the parks. He asked the Commission to spread out some of its proposed capital projects for parks. For example, it could consider constructing an ice rink in Freeman Park one year and installing rink lighting a year or two later. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES July 12, 2010 Page 4 of 9 Councilmember Bailey stated he would not be in favor of a Parks CIP that went into a deficit state or to $0.00. Even though Councilmember Woodruff asked the Commission to think big picture, it doesn't mean it should be in the CIP. And, there should be a second document that takes the broader view into consideration. The Park Commission has to agree to a CIP that does not exceed the currently planned $42,000 annual transfer in to the Park Capital Fund. There has to be enough in the Fund to deal with unplanned capital expenditures. Woodruff agreed there should be a second document and that the Parks CIP should, in effect, be balanced. Councilmember Woodruff stated the Parks CIP shows a transfer in of Iii in TIF proceeds. He explained the TIF proceeds cannot be spent on parks so it needs to WFremoved. Administrator Heck stated the City may not be able to use it for Silver Park because pfNf tte.statutory changes. Councilmember Woodruff recommended including using$1 the General Fund operating budget. He thought there are s and that the use would more than balance the budget. 4 about it he could, for now, agree to keep the base 1 y J1 reserve balance would be if that were done. Admina Councilmember Woodruff stated he thought it would be 50 Councilmember Woodruff stated the most- xecent budget i revision 2 of the 2011 budget do not have ek �stent 2010 has been corrected. in the "° Viral Fund balance in to ands in the 4eneral Fund balance gh that althou he was not thrilled 2 %. Mayor Liz&asked what the reserves would — 60 %. year -to -date information and the q. Administrator Heck stated that Administrator Heck stated if there is a $160 use �d G�iera) Fans reserves and if the base levy remains at 2% then the 2011 f�cperal Fun budget wa,t� have 'alp Oqive balance of $15,606. This does not include any increase Ist tlb $rati$fer info the Rohn Fund or i�tb other capital funds. Councilmember Woodruff stated Coun9j"48"6uld dec 4iko spend morAr reduce the base levy slightly. Councilmember Turgeon 4 stato ' d she 1)atf no issue with a! N'base levy increase. She did not think $15,000 was a sufficient cushion. Uounciltriqgiber W oodrtdy tated thdi''ST60,000 transfer in could be considered being part of the $700,000 transfef to the Road' The 200 budgeted transfer and 2009 actual transfer of $700,000 are more; double the 2007 �tµal transfy�;$�345,000. He noted that for the last three years the General Fund budg�G Vas balanced us' General' Fund reserves. He thought reserves should be used until the level of reserVas reaches the levl defined in the General Fund Balance Policy and then another way for funding road coftslraction has to>$e identified. Councilmember Turj&iW l she thought the budgeted amounts for the Southshore Community Center (SSCC) are a little lof as far as revenue versus expense. She suggested budgeting something for emergency repairs to the " SSCC through the end of the City's contract for managing the SSCC in 2012. Administrator Heck stated there is approximately $200,000 in the Municipal Facilities Fund and $10,000 of that could be programmed for that purpose should the need arise. Councilmember Woodruff stated he agreed with Heck's suggestion, but cautioned against using the fund for anything other than a true capital need. Mayor Liz6e stated it's imperative to bring the other four SSCC member cities in on this. The City has received donations from some of the cities this year. She recommended establishing a fund for the maintenance of the facility similar to what is being done for the public safety facilities and what there is for the City's municipal buildings. She encouraged the SSCC Operating Committee to reach out to the CITY OF SHOREWOOD WORK SESSION MEETING MINUTES July 12, 2010 Page 5 of 9 other cities and get them to contribute toward establishing such a fund. Councilmember Turgeon stated any donation to the SSCC goes into the capital fund; it does not go towards operations. Councilmember Zerby stated the other member cities still have ownership in the SSCC facility; therefore, they should contribute towards the maintenance and repairs of the facility. Turgeon stated the City agreed to take over the entire operation for three years. Zerby clarified that the City is just a renter of the facility. Councilmember Turgeon stated that Administrator Heck's budget memorandum states one option is to use funds in the Public Facilities Fund for improvements to shelters in the arks. Heck clarified lie was only presenting alternatives, not necessarily recommending that. Turgeon- sfated maintenance of the shelters has to be planned for. Councilmember Woodruff recommended �Xpenses for parks be budgeted separately; he did not consider the shelters municipal facilities. Wpod ;uff stated he thought the City should be reimbursed for one half of the maintenance and repair eoSts for tb&SSCC; the City only owns one -half of the facility. He stated he was willing to make an pxcepfion ane funds in the Building Facilities Fund for SSCC repairs and maintenance. '' =it,a Councilmember Bailey stated he would like to have f4gher discussion about the $3'0;(t00 transfer from the Public Facilities Fund for signage. He thought that wisan extravit ant amount of mo6e`y' to spend on signage to say someone is entering Shorewood when there aie pot oiffid,budget cuts iniother areas. He O, then stated he would like to discuss sticking to a 0% base levy iribjease and use other sources, such as the Liquor Fund, to help balance the budget depending on what amouij General Fund reserves are used. Mayor Lizee expressed she has difficulty wit3'fra Fund. She stated Council has not solicited pubic m earned by the Liquor Fund has gone down precipit Council decided to transfer the interest earned i i,< transfer in from liquor operlrnhshe, has difficulty of that Fund needs to b6 *discusset lZy Council ar signage for the main,ed points rota the City is not should be purchased and ins ...Pd. a 0% levy mcrease with raiding the Liquor 0 hat to use thO'Liquor Fund for. The interest >> iftet the sgQ of the City's liquor operations T e General F4 d to compensate for the loss in a i t investingi7Tat Fund in big picture items. The use with the residents. She agreed that spending on rising. She thought a monument sign for City Hall Couneihnernb ity = stated 'tlao1 2010 Local i $Weet Reconstruction CIP programs approximately "ON 4 $600,000 ft the rec6ni6etion of tar Circle and Star Lane. He questioned how the need to reconstruct the rowsiwas determined Igineer Latidini gxplained that won't be done until the feasibility study has _ as Uouncilmember Woodruff stated_be would like to have a City Hall sign. He asked what the cost for that woul d be. Direcxx „Nielsen staffed the quote from one vendor indicates it would be approximately $14,000 for a sign W thout a digital component. Nielsen explained Staff is going to have the masonry base for the sign bid Spartely to determine if the cost can be reduced. Woodruff stated he supports reducing the budget for 4,gnage to $15,000. Councilmember Zerby stated he thought there needs to be some new signage along Ilighway 7 for an east and a west marker. The signs would say Welcome to the City of Shorewood and the 2010 census population numbers. Zerby noted there are no City signs along Highway 7. Director Brown stated the City has to apply for permission to replace those types of signs. Director Nielsen noted the cost for the type of signs Zerby is talking about is not very much. Nielsen stated the need for identity is noted in the Comprehensive Plan. Mayor Lizee asked if the monument sign at City Hall would also direct people to the SSCC and Badger Park. Director Nielsen stated there would be a smaller directional sign in addition to the monument sign. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES July 12, 2010 Page 6 of 9 Councilmember Bailey stated he proposed not spending money on any of these signs in 2011. Councilmember Turgeon stated she can support delaying a City Hall monument sign for another year. Councilmember Zerby stated he still wants the Welcome to the City of Shorewood signs. Director Brown stated that type of sign costs around $400 each. Zerby stated there is a need for 4 — 8 signs along Highway 7. Mayor Lizee asked Director Brown to determine the cost for replacing and adding signs along Highway 7. She indicated she supports purchasing a monument sign at City Hall and & '8,green reflective identity signs. Councilmembers Bailey, Turgeon and Zerby supported only the gnen'reflectWg identify signs. Mayor L,iz6e stated it appears the three of them do not see tla s a rue int'finishing th&aestheties of the City Hall campus with the SSCC. She stated if the monument siii is going to be delayed'mar she would like the current wood sign at City Hall to be painted to mat 'the colors of City Hall. Councilmember Woodruff suggested taking the $30,000 m Transf4s'From Other Funds in the General Fund budget out. He suggested the green identity signs be fnido ut of the Local Street Reconstruction Fund for a budgeted amount of $3,200. H,e,explamed taking o it!the transfer would bring the General Fund budget to within $40,000 of a 0% basetivy,iperease. Tu Councilmember Turgeon asked where the subsidy f -iing for the SSOe'operatious will come from. Administrator Heck stated it's currently planned to co }e oIws GenerA Fund reserves. There is $7,000 budgeted in the Parks budget that will be trans re P o subsrtlli( "he operations. Turgeon expressed concern about the revenue $25,000 and the 2011 rcui in from the General Fund track where the money is history of the finances for operations. S olih 'lpatffd, estimate fdt."how rnucli Yk residents will is reasonable. Bailey Mayor Lizee stated ii b Odd -for 2010 of $5 90 when 200 year -to -date revenues are just under dget $61,100. Heide clarified the $61,100 includes the $7,000 transfer ion suggested the SSOC budget include a transfer line item in order to g frpin She stated site �Fought it would be prudent to have a detailed CC atEle e1tt1 of the, fliree -year contract period in order to evaluate the it the revafiue pdject ons were quite aggressive. Heck stated the best Croperations will have to be subsidized in 2011 is $7,000 — $8,000. he weed with a transfer in from the General Fund. a year*hen property values in the City are down approximately 7% O se in the base levy and that's not possible. He did think a 0% increase held the line on the base levy fairly well. Mayor Lizee stated the , 2,011 budget for Professional Services is $208,000 with $96,000 of that being for the county assessor's services. She asked how much of the rest is for services provided by Kennedy and Graven and how much has that increased over the 2010 budget. Administrator Heck explained the total amount programmed for civil and prosecuting legal services is $87,000; an increase of approximately $9,000 more than the 2010 year -end projection. The remaining $25,000 is programmed for audit services. Lizee stated Attorney Potts is asking for a minimal increase. Lizee asked that the fees for service for Kennedy and Graven be broken out separately and she wants to know the increase. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES July 12, 2010 Page 7 of 9 Administrator Heck explained if the 2011 base levy remains the same as the 2010 levy and if the revenue projections remain as discussed there will be a $50,567 deficit in the General Fund budget. Heck stated he will make additional refinements and send that information out by the end of the week. Administrator Heck asked Council what additional information it would like in the next revision of the General Fund budget. Councilmember Woodruff stated he would like more detailed justification about the signage inventory management software and the contractor costs for conducting a signage inventory. He questioned why the City couldn't hire someone to write a program in Microsoft Access to ID[MAkp the signage inventory. Engineer Landini explained an Access program won't intercoglt6ct with the GTS software. Councilmember Zerby asked if another city had the same need so mcrlhple cities could share the cost. Landini explained the cost is for a licensed number of seats and hP is not si"1iow that works. Woodruff stated he wants to discuss this further because he thought the cost`bf this softwa e is 20% of what it cost for new finance software. Administrator Heck summarized his understanding of flfi iscu The budget will include the use of $160,000 in Genera' i'F �hd re: needs at the SSCC. There will be a document that reflectts'ua: =i City Hall monument sign and the major entry point signage ti i1 be programmed for 4 — 8 green reflective =identity signs. The clarified. The budget for civil services and plosacuting services EFD and MFD will be broken out. for the 2011 G&Aer'aJ, Fund budget. k. Funds will be set 40e for capital nse itl the base levy over 2010. . The removed ($30,000) and $3,200 will items in the SSCC budget will be lie broken out. Fire services for the Councilmember Woodruff stated he is not thrilled with t*8 m4t6asp in 1h SLMPD budget. Administrator Heck explained the increase tp the City is approximately $46,00 Woodruff suggested the SLMPD go back and look at cutting rth biltCct, Woodruff stated wanted.ah increase similar to the fire services budget increase of approximately 2.' �o. He noted he did not want to short the SLMPD. Mayor Lizce explained th�:have been significant i';d in the SLMPD's revenue. Projected investment income is down].R vgpcses fFO ; S Pggde Officer Aid and State Training Reimbursement are also dow 1 11 1. Thoth has beeti'di's 44sion that all reimbursement from the State may go away Thy' � D and: ST MAStoordinating Committee have scrutinized the proposed budget. If Coune is'going to demand etas below'what,is proposed then the cuts will have to be in personnel. She asked o �ilmember Woodi f what SP Mpl) individual he would like to cut. Woodruff stated he did not say he =Ygted to cut persdpel, buF`he did not buy that the SLMPD and Coordinating Committee can't find 1.5 n tq cuts. Liz& stated SLMPD Chief Litsey has offered to answer any questions her fellow Con ncilmembers m0y have She., recommended they contact him to discuss their concerns before they judge the budgetTbe are als3 welcome to come to the July 21 SLMPD Coordinating Committee quarterly meeting' ia. w. Councilmember Turgeofi requested Chief Litsey include a column in the budget comparisons for the current year -to -date expenditures. She thought it would be helpful. Mayor Liz6e explained that information comes out on a quarterly basis. Turgeon stated she would prefer it be included in the detailed budget information. Councilmember Zerby stated he was not sure what Council will do with the year -to -date information. That doesn't have any value unless you understand the spending cycles for SLMPD operations. He expressed this has been the worst crime rate in the City in years. There have been break -ins in the Birch Bluff and in Boulder Bridge areas, there was a shooting at Lake Shore Market, and kids have tried to CITY OF SHOREWOOD WORK SESSION MEETING MINUTES July 12, 2010 Page 8 of 9 blow up the church. Councilmember Turgeon commented the year before the crime rate was down. Z,erby stated he wants to ensure the SLMPD gets what it needs. Mayor Liz6e stated the proposed 2011 SLMPD Operating Budget is extremely lean. She again recommended Councilmembers contact Chief Litsey to discuss any questions they have before they judge the budget. She stated she will pass on Councilmember Turgeon's request. Discussion turned to the Capital Improvement Program. Administrator Heck stated Council has been provided with copies of the 2#Y6it2,2019 CIP. The 10 -year CIP provides some indication if the transfers should be adjusted. He higllij' d the various CIPs. Administrator Heck explained the Equipment Replacement CIP j than $700,000 at the end of 2010. The two purchases schedulegor Dump Truck. The balance would drop by $141,426 if there h� $n 2011. He related that he has told Director Brown that the ,CIP shoo needs of the City. Heck stated the fund stays health � until 201 Councilmember Turgeon asked Administrator Heck a i ikpictor B be of not transferring $100,000 in 2011. Heck noted that the;20' 09 t $175,000 in 2010. Heck explained the Local Street Recou ncctjol reconstruction of Star Circle and Star Lane 0d aE mill and overlay of Vine Hill Road. It als6yrol roadways. A $700,000 transfer in to this fund from in this fund is projected to be approximately $1 3 into a deficit state based opthe oiis Octed scheduled` Councilmember Turgo'66§tated it maybe prudent to tough economic times un1es4;0roadw4y.is down to e rojectedjo have a balance of more 111 are far a Track Excavator and a ;000 tranafet into this fund again in be reviewed t lure it reflects the when it drops taultdcI =$140,000. Np to assess what fth impact would is ex. was reduced tt $100,000 from 1 2011 CIP programs almost $600,000 for the p rqximately $177000 City's portion for the r8t>fg. $225,100 fofJhe bituminous sealcoating of the general Ftmd is also contemplated. The balance iillt6n by &h�4'of 2011. In 2015 this fund will go put reconstruction of roadways on hold during these ravq o toadway reclamations could be considered. Mayor LizBe. ot n d {[mat is som4�tg that slto[zld�bd Liz6e then stated there are utilities that ri need to decision will need to be made as to whether or not it's a sound financialiOecision just to aim a roa}iwayyather than reconstruct it. Water main can be extended as part Councilmeml3e� aWoodruff stated' this CIP includes a revenue item for Minnesota State Aid. That is already accounted or in the Ge&ral Fund budget so it should be removed from one of the places. He commented the MSA feimbur l ment could be considered as part of the $700 transfer. Councilmember Zerby si, tQ he thought the 20 -year Pavement Improvement Plan is overly ambitious. He thought it would be beneficial to solicit input from the residents about what their perceptions are of the quality of the roadways in front of their properties. Mayor Liz6e stated Councilmembers need to be cautious about making them look good in the eyes of the residents at the expense of future council members when it comes to roadway improvements. Councilmember Turgeon stated the Star Circle and Star Lame are dead end streets. Therefore, she questioned reconstructing them. She suggested the Plan be revisited. CITY OF SHOI2EWOOD WORK SESSION MEETING MINUTES July 12, 2010 Page 9 of 9 Councilmember Bailey stated the message he will give to the Park Commission during its meeting the following evening is the Park CIP needs to be within the revenues budgeted. Administrator Heck stated he will take the use of the TIF proceeds out of the Park CIP. He will see if it can be used for roadway maintenance. There was discussion about scheduling a budget work session for July 19 "'. Councilmember Zerby stated he cannot attend. Councilmembers Bailey and Woodruff indicated they will check their calendars. 3. ADJOURN Woodruff moved, Zerby seconded, adjourning the City 7:00 P.M. Motion passed 510. RESPECTFULLY SUBMITTED Christine Freeman, Recorder ATTEST Brian Heck, City Administrator /Clerk .f 5'z 31 t1 pE Y 12, 2010, . at CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JULY 1.2, 2010 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Liz& called the meeting to order at 7:04 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Bailey, Turgeon, City Administrator Heck; Planning Director Nit and Engineer Landini '. - ' Absent: None. B. Review Agenda Turgeon moved, Woodruff seconded, 2. APPROVAL OF MINUTES A. City Council Turgeon moved, Ze 2010, as presented. B. City Turgeon 28, 20M Cit Woodruff moved,,, 28, 2010, as presen 3. CONSENT Meeting the the agenda as #2B 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. '=�r> Attorney Tietjen; .c Works Brown; 1. Motion passed 510. Meeting Minutes of June 14, s,,june 28, 2010 the City Council Work Session Minutes of June r Meeting Minutes, June 28, 2010 Approving the City Council Regular Meeting Minutes of June d 5/0. Mayor Lizee reviewed the items on the Consent Agenda. Turgeon moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda subject to clarifying that Item 3.11 is for a cost of $21,417. A. Approval of the Verified Claims List B. Award Preparation of Feasibility Report and Design for 2011 Road Reconstruction Project CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 12, 2010 Page 2 of 7 C. Accept Low Quote and Award Contract for 2010 Pavement Marking Motion passed 510. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. PUBLIC HEARING None. 6. REPORTS AND PRESENTATIONS None, PARKS A. Resolution Approving Silverwood Park Parki In response to a comment from Councilmembo'= Improvement Program (CIP) includes $22,000, asked Midwest Asphalt, the contractor selected tc to submit a proposal via change order to make the because of the attractive pncmg received quote is $11,972.50; it's every good ;dieal. Brown to formally recommepdithis�tem for apjjroval. Bailey moved, Change Order 10 -06." IV, Commission There was ( Commission Motion passed 510. 8. PLANNING it was not necessary to adopt the resolution contingent on the Park forward with the improvement to the parking lot. No report was given. 9. ENGINEERING/PUBLIC WORKS Bituminous Overlay Project for Director Brown_4p) the 2010 Park Capital ii'�ying the parkf "lot in Silverwood Park. He m ilre 3Q10 bitutiinous mill and overlays project, vements at Silverwood Park. He made the request mill and,¢'verlays project. The total change order the Park Commission has not had the opportunity I NO. 10 -036 "A Resolution Approving a and Appurtenant Work, City Project No. Bailey stated he did not think there was any need for the Park Commission to have to .oval of this ikun before Council adopts the resolution, noting he respects the Park Nothing additional to report. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 12, 2010 Page 3 of 7 10. GENERAL/NEW BUSINESS A. Deer Management Director Nielsen explained that during its March 22, 2010, meeting Council had again discussed the topic of deer management. During that meeting Staff reported to Council that the outcome of the annual aerial deer survey conducted under the guidance of the Three Rivers Park District indicated deer counts were up in the City after the year long suspension of the deer management program. The count was up 42 from the previous year, while noting the survey is just a snapshot. During that meetiQ), directed Staff to contact Metro Bowlnumers Resources Base (MBRB) to arrange for a deer remova program for 2010 and to draft a formal deer management policy. During its May 24, 2010 mezting Council was presented with a copy of the 2010 Hunt Rules and it approved the suggested deer rg66val i)ates for 2010. Nielsen stated the meeting packet for this meeting contains a ,ppkgof the draft deer management plan. The plan is somewhat of an expansion of the March 2010 Stg ffimemotandum about d6er,management. The document lays out a deer management strategy and it id66fies nup goals for ils�xleer population. Staff has discussed deer population goals with the Thfee ivers Park,l)istrict, the Departiti t of Natural Resources and other cities. After having those discussions Staff has r&binmcnded a goal of 15 deer per square mile in the City, and the plan indicates no square mile are6'Should have a population of more than 20. There are some deer concentration areas,in the City that have`cgit iderably higher populations. Nielsen then stated during August 2010 lie Will , meet with the "47resigd -nt of MBRB to identify recommended sites for the hunt. The recommented �sitn& luill be presenteM to Council for consideration. Highly populated areas will be the areas of conc cmration,for t)xe 2010 removal program. E Mayor LizBe asked if the Glfyl))as� bpen contacted by the Minnetonka Country Club (MCC) about again conducting a removal op its property m 2010. Directci,Nielsen stated MCC usually contacts the City later in the year.'?" Councihnember Turgeon asked,lf there ,V 5'a l lletterAime of year than February to conduct the aerial survey Direata ' ', si;n yespond lie did 'nof "thrhk so. , ed, Bailey'isobnded, directing Staff to prepare a resolution adopting the Wildlife Plan for cons "ration on 0� p consent agenda for the July 26, 2010, Council meeting. stated hethought it was a very good report and he appreciates the work Staff did. oncurredvith that. Councilmember 6erby`agked!P hat it cost the City for the aerial survey. Director Nielsen explained the City's share of the cost for the last survey was approximately $800. Motion passed 510. B. Water Brochure Mayor Liz& stated Alan Wallner, with W Creative, was present to solicit Council's input on the draft brochure about the City's municipal water system. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 12, 2010 Page 4 of 7 Mr. Wallner stated he wanted to make sure that the brochure accurately conveys what Council wants it to. The brochure should be informative and effective. It's intended to get residents intrigued and to get a dialogue started. There could be a web page on the City's web site where there will be additional information about the water system. Councilmember Turgeon stated she thought Mr. Wallner brought all of the information together quite well. She suggested the word "got" be removed from the statement "Got Road Construction Coming ?" She also suggested the statement about volatile organic compounds have a period at the end of it. She indicated if those two changes were made, she would be quite happy. Councilmember Zerby recommended explaining what costs are be based on 2010 costs. He suggested the statement about the benefits insurance rates be softened somewhat. Someone should check with broker to determine if those benefits can be validated. He thought ire adding the word "may. ", Councilmember Bailey expressed discomfort about the phrase people prefer the security, reliability, and convenienc&of city the validity of studies before. Mr. Wallner stated he will reword With regard to a comment from Counwlniember Zerby, Direct monthly for coliform bacteria and its tested for things compounds, lead and more. Mayor Liz& suggested that under the the of�Rest ass ioSt the recommends testing once a year be clarified to state the rgcoti9m Councilmember Wooc numbers throughout th The brochure needs tp project or to kill a pro projects. The statement install water ruMat Aurli the phrase"tlie $7,000 conne t' ' fee needs to be'e Counmlmenyk recon his title and the it Hall in private to the statement "The Mayor Lizde stated Director Brown con I on. For example, the costs are risi0g property values and lower eal`ete agent and an insurance ftenin,eould be accomplished by es suggest a grAWing # number of The City has bech on i. explained City water is tested trates, arsenic, volatile organic about the State of Minnesota for private wells. the ablr66viaton for Jliousand be replaced with the actual d split sh*ld be replaced with assess or assessed throughout. Council mimes any decision to start a water main installation express thdif agreement or disagreement about water main flank chepLG7�'should be reworded. The statement "city workers " is' not true; contractors do the installation. The word paid in d" should be changed to were assessed. The concept of the reguently in the brochure. eplacing the City Engineer's name and direct phone number with number. Things change over time. He suggested adding the word I view: wells are cheaper ". ,rstanding that in accordance with state law unused wells must be sealed. Liz& recommended that be corrected in the section of City Water Facts. There was consensus to replace "roughly $35 /month" with a "minimum of $17.50 /month ". In response to a statement from Councilmember Woodruff, Director Brown explained private wells can be drilled as deep as city wells; it's all a matter of what the resident wants to pay. The brochure will be clarified. Councilmember Woodruff suggested including the word private in the statement "Shorewood city water is softer than area well water". He stated he thought the statement in the brochure by Mayor Lizde which CITY OF SHOREWOOD REGULAR COUNCIL MEETI.NG MINUTES July 12, 2010 Page 5 of 7 is "I think there is true value in the safety and reliability of city water. This is a big picture issue — it's about making the right investment." was subjective. He did not think the brochure should contain such an editorial comment without there being sufficient backup. Councilmember Turgeon stated it was a personal comment not a statement from the City. Liz6e stated she stands behind her comment. Councilmember Zerby stated he did not think the pictures in the brochure with children related to water. Mr. Wallner stated the pictures are there to try and connect with residents. One way to connect to the future is through children. Mayor Liz& expressed her support for the pictures. Mayor Liz& stated she liked the brochure and she thanked Mr. Wallner for Councilmember Woodruff stated Mr. Wallner has moved the City a wh le:lot closer to having a brochure and he has done so relatively fast. Mr. Wallner stated he will have a new draft of the brochure, #vailabfe for the TW ;6 ° Council meeting. He noted the brochure is scheduled to go to the printer on Jy 28` ar C. Authorize Expenditure of Funds foi Repairs Public Works Fac'ifi 1 Administrator Heck explained the single ply roofing on the Pit11licV' orks is shrinking and pulling loose at the edge of the roof. Building Official Pazandak obtairrg quotes for repairing the edge of the roof. The low quote is from Incline Exteritii for the amount of x,160. He related that Pazandak recommends repairing the roof when the weatel,abeommodates the bgst,cQnditions for the installation and lower labor costs. Pazandak estimates the. repair's`s�a4uld last 7 10 ,; s. Heck noted an area of the roof where there was a leak has been repaired. Staff recommends accepting4hi €oiy „quote from Reline Pxterrprs. The 2010 Public Facilities Capital Improvement Program �CJP) has a]16cated $10,000 f4 the repair. Woodruff Moved, Turgeotl seconded, directing St4f initiate the roof repairs for the Public Works facility and accepting -,thc tow Qupt$?froia Incline Exteriors in the amount of $4,160. Motion passed 510. , =.ie, Plant for Roof Repairs, SE Area Well and Filtration Administrator? He stated the S&Area Well Building and Filtration Plant roofs need to be repaired. The shakes on the but}d ng roof neel��to be replaced with new shakes or new asphalt shingles. The Filter Plant roof needs to be rejrlaeed. The are not budgeted for in the 2010 CIP. The costs will be paid for out of the Water Fund. In response to a comment from Councilmember Woodruff, Director Brown explained the cupola on the Well building is a decorative item. Councilmember Zerby asked what the total cost of this request is. Director Brown explained based on Building Official Pazandak's report to Administrator Heck the quoted cost to replace the Filter Plant roof is $7,530. Replacement downspouts for that roof are $400. The cost to replace the roof on the cupola is $460. The cost to replace the shakes on the Filtration Plant roof with new shakes is $4,312, while the cost to replace the shakes with asphalt shingles is $2,172. Council needs to decide if it wants to make repairs CITY OF SIIOREWOOD REGULAR COUNCIL MEETING MINUTES July 12, 2010 Page 6 of 7 to the cupola roof and whether it wants to replace the SE Area Well building roofing with shakes or singles. Mayor Lizee recommended re- roofing the SE Area Well building with asphalt shingles. There was consensus not to re -roof the cupola and to replace the SE Area Well building roofing with asphalt shingles. Zerby moved, Bailey seconded, directing Staff to initiate the roof repairs for the SE Area Well Building and the Filtration Plant and accepting the low quote from InclhikXi xteriors in the amount of $10,642 to replace the roof and downspouts and install roof installation on SE Area Filtration Plant, and to replace the shakes on the SE Area Well Building rood with asphalt shingles. Motion passed 510. Councilmember Bailey requested that in the future the projects is proposed to come from. 11. STAFF AND COUNCIL REPORTS A. Administrator and Staff Administrator Heck stated he attended a Mili lebaha Creek Water on July 8 "' about proposed MCWD rule chants f a noted Mayor and Zerby also attended the meeting. He explahied fie tboilght the properties for the Wetland Protection Rule are -not very�bleax.ar family residential properties be, exempt from the Wefl nd piot meet on July 15` to discuss fit egmm`,men meeting. He noted the 1y1GWD is nbt got Rule and the Shorelihd,aiJd Streanitian revised rules could possiii(y he ad Stormwater Management Rul&J ;ca>nplet' Heck then f4`ted there'us`a South Lake for Ju1y.21, 2010, at 5:00 P M, There is; day.;THece Jzs an Excelsior Fire (Si made di to have on July 1 the :where the funding for ,pistrict (MCWD) public hearing e;and Councilmembers Woodruff )tfims for single family residential - irecommended developed single Rule. He stated the MCWD will ring, noting he cannot attend that more public hearings on the Wetland Protection Rule. Councilmember Woodruff clarified the out the rules would not take affect until the ska Coordinating Committee quarterly meeting scheduled Mound Fire Department meeting scheduled for the same g Committee meeting scheduled for July 14` Director Nielsen`stated MCWD Staff attempted to remove the blue tubes in Gideon Glen. They gave up on their attemptlY , cause of the cumber of wasps in the area. They will try to remove the tubes on a rainy day. Director Brown stated tlie'Pirst layer of asphalt has been put down on Smithtown Lane and the area has been sodded. The final lift of asphalt should be put down on Smithtown Lane and Hardin Lane in the next couple of weeks. Nelsine Drive was paved with the first course of asphalt on July 9 ". The storm sewer has been installed on Wild Rose Lane and Meadowview Road, and the contractor is working on drain tile. The mill and overlays of Meadowview Road and Eureka Road South will begin on July 19` it was delayed because of rain. Councilmember Bailey asked if the City was going to submit a proposal to provide fiscal agent services to the Excelsior Fire District. Administrator Heck stated he did not it would be an appropriate time to take that responsibility on because the City is currently without a finance director and it will take the new CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 12, 2010 Page 7 of 7 director time to come up to speed. Councilmember Turgeon and Councilmember Woodruff agreed with that. B. Mayor and City Council Councilmember Turgeon stated she received a letter from Minnesota Senator Olson regarding a representative in Vadnais Heights who is trying to get Lake Minnetonka Conservation District (LMCD) disband. In her letter Senator Olson asked if there was any interest in having a meeting with her on the topic. Turgeon asked if there was any interest in doing that. Administrator Heck stated Councilmember Woodruff, the City's representative on the LMCD, had forwarded the J him and he has not contacted Senator Olson about it. Mayor Liz €e stated Senator Olson s intent is to share information and solicit feedback. Lizde stated she has asked Senator Olson to con sideraltmieting with a few cities or all of the Lake Minnetonka cities at the Southshore Community Center rater t6i �isifiug each city separately. Councilmember Woodruff thought it would be prudent to have a ri46eting with tl9e,cities about the LMCD and its future. I�' l 12. ADJOURN }r, Turgeon moved, Woodruff seconded, Adjourning the Cfjy CouncihRegular Meeting of July 12, 2010, at 8:05 P.M. Motion passed 510. RESPECTFULLY SUBMITTED "`•' Christine Freeman, Recorder ATTEST: Lizce, Mayor Brian Heck, City t. Department Council Meeting Item Number Finance July 26, 2010 3A Item Description: Verified Claims From: Michelle Nguye Brian Heck . Background / Previous Action Claims for council authorization. The attached claims list includes checks numbered 50284 through 50334 & EDA checks numbered 1216 totaling $325,375.04. Staff Recommendation Staff recommends approval of the claims list. 7/22/2010 12:18 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shore o,d BANK: i BEACON BANK DATE RANGE: 7/'.3/2010 'THRC 99/99/9999 PAGE: 2 INVOiCF. CHECK CHECK CHECK AMOL?1T DISCOUNT NO STATUS AMOUNT 000000 11,51.0.78 000000 2,034.'1 000000 1,256.83 001216 197,943.75 050285 267.68 0.50286 1,433.55 050287 6,142.55 050289 60. 050290 7.24 050291 190.00 050292 583.13 050293 087.49 050294 84 J.47 850295 2,399.00 050296 440.74 050297 9.85 050299 628.36 050300 66.80 050301 449.86 050302 16,045.00 050303 423.23 050304 1.6.03 CHECK VENDOR F.D. NAME STATUS DATE 00051 EFTPS - FEDERAL W/H D 7/20/2010 00092 MN DEPT OF REVENUE D 9/20/2010 20005 WELLS FARGO HEALTH BENEFIT SVC D 7/20/2010 25848 U.S. BANK - CORPORATE TRUST - R 7/26/2010 00086 AFSCME CONECIL 5 R 7/20/2010 00053 ICA, RETIREMENT TRUST- 302131 -4 R 7/20/2010 00052 'ERA R 7/20/2010 1 ICHIKAWA, KIMINOBU R ')/26/2010 01300 ALBINSON REPROGRAPHICS R 7/26/2010 01977 ANDERSON, KRIST_ B. R 9/26/2010 29338 BLANCHARD CATERING, INC. R 9/26/2010 24600 CITY OF POLKA BAY R 7/26/2010 29278 CLASSIC CLEANING COMPANY R 9 /26/2010 05305 COMMUNSTY R£C RESOURCES P "1/26/2010 06630 DEPT OF EMPLOYMENT & ECON SEA R 7/26/2010 26110 END E 9/26/2010 10300 DOCUMENT RESOURCES R 7/26/2(J10 _ DS SOLUTIONS, INC_ R ')/26/2010 02000 EARL F. ANDERSEN, %NC. R 7/26/2010 07383 ELECTRICAL INSTALLATION & MAIN R 7/26/2010 07270 ASS BROTHERS & SONS INC R 7/26/2010 19950 FERGUSON WATERWORKS R ')/26/2010 PAGE: 2 INVOiCF. CHECK CHECK CHECK AMOL?1T DISCOUNT NO STATUS AMOUNT 000000 11,51.0.78 000000 2,034.'1 000000 1,256.83 001216 197,943.75 050285 267.68 0.50286 1,433.55 050287 6,142.55 050289 60. 050290 7.24 050291 190.00 050292 583.13 050293 087.49 050294 84 J.47 850295 2,399.00 050296 440.74 050297 9.85 050299 628.36 050300 66.80 050301 449.86 050302 16,045.00 050303 423.23 050304 1.6.03 1/22/2010 i2 :18 PM A/C HISTORY CHECK REPORT VENDOR SET; 01 City Of Shorewood SANK: 1 BEACON BANK DATE RANGE: 7/13/2010 THRU 99/99/9999 CHECK. VENDOR I.D. NAME STATUS DATE 08760 GAME, TIME R 7/26/2010 29324 BANNER THORP PELLINEN OLSON, I R 1 /26/2010 07900 DAWKINS, INC. R 7/26/2010 29330 INNOVATIVE OFFICE SOLUTIONS, L R 7/26/2010 11091 INTELLIGENT ARODUCTS INC R 7/26/2010 '_1650 KENNEDY & GRAVEN, CHARTERED R '//26/2010 29341 BROKE, RACHAEL R 7/26/2010 21340 LOCAL LINK R 7/26/2010 14467 MARTIN MARIETTA AGGREGATES R 7/26/2010 15501 METRO COUNCIL ENV.(SAC) R 7/26/2010 15885 MIDWEST MAILING SYSTEMS INC R 7/26/2010 14050 MCI DIST_RIBUT_ING COMPANY R '7/26/201.0 15900 OFFICE DEPOT R 7/26/2010 203300 PA /,Ab31AK, ;'OSEPH R 7/26/2010 26100 QWEST R 9/26/201.0 22482 SAM'S CLUB R 7/26/2010 22950 SHOREWOOD TRUE VALUE R 7/26/2010 22585 SOUTHSHORE' SENIOR PARTNERS R 7/26/201C 19435 SPRINT R 7/26/201.0 29294 STRATEGIC EQUIPMENT & SUPPLY C R 7/26/2010 23685 STUDER MASONRY R 7/26/2010 29101 SUN NEWSPAPERS R 7/26/2010 PAGE: INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 050305 669.36 050306 111.00 050307 3,13145 050308 154.53 050309 444.30 050310 2,248.21. 050311 350.00 050312 131.80 050313 6,082.58 05031.4 4,158.00 050315 65.52 050316 1G9.47 050317 178.80 050318 374/19 050319 1,213.01 050321 78.33 050322 193.2 050323 240.00 050324 130.07 050325 139.64 050326 4,180.00 050327 35.75 7/22/2010 12:16 PM A/P HISTORY CHECK REPORT PAGE: _ VENDOR SET: O1 City of Shorewood BANK: i BEACON DANK DATE RANGE: 7 /1.3/2010 TEST 99/99/9999 VENDOR I.D. 17200 29142 23')26 29328 25700 90200 29340 * T 0 T A L S REGULAR CHECKS: HAND CHECKS DRAFTS: EET: NOW "PS AS: VOID CHECKS: TOTAL ERRORS: 0 VENDOR SET: 01 BANK: 1 BANK: 1 'TOTALS: REPORT TOTALS: INVOICE CRACK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 050328 29.40 050329 150.00 050330 6,136.28 050331 250.00 050332 70.00 050333 iii.50 050334 550.00 NO CHECK AMOUNT CHECK NAME STATUS DATE SUN PATRIOT NEWSPAPERS R 1 /26/2010 THREE RIVERS PARK DISTRICT R 7/26/2010 TKDA ENGINEERS ARCHITECTS PLAN R 7/26/2010 ULTEIG R 7/26/2010 USIVERSITV OF MINNESOTA R 7/26/2010 VERIZON WIRELESS R 7/26/2010 FILL RACE & THE TADPPOLF, FARAD R 7/26/2010 INVOICE CRACK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 050328 29.40 050329 150.00 050330 6,136.28 050331 250.00 050332 70.00 050333 iii.50 050334 550.00 NO CHECK AMOUNT DISCOUNTS TOTAL APPLIED 48 260,536.95 0.00 260,536.95 0 0.00 0.00 0.00 3 14,801.42 0.00 14,801.92 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 0.00 TOTALS: 51 275,338.69 0.00 295,338.67 51 275,338.67 0.00 275,338.67 54 275,338.67 0.00 275.338.67 07- 22 -20 10 12:16 AS C 0 U N C S L REPORT_ BY VENDOR - JULY 26, 2010 PAGE: 1. NON - DEPARTMENTAL VEND SORT KEY ''DATE DESCRIPTION FUND DE PARTMENT AMOUNT NON- DEPARTMENTAI: AFSCME COUNCIL 5 7/20/10 P/R DEDUCTS - ANION SIGN General Fund NON- DEPARTMENTAL 269.68 NON- DEPARTMENTAL 691.39 7/20/10 FICA W/H TOTAL: 269.65 Council ALBINSON REPROGRAPHICS 7/26/10 DPI SCAN & E -MAIL General Fund City 13ngiaeer 7.24 Council 18.87 7/20/10 FICA W/H TOTAL: 7.24 Administration ANDERSON, KRISTI B. 7/26/10 PARK COMMISSION MUG 07/13/ General Fund Parks & Recreation 170.20 Administration 55180 7/20/10 FICA W/H TOTAL: 170.00 General Government BLANCHARD CATERING, INC. 7/26/10 SSCC - MUNICIPALITIES 6/17 Southshore Communi Senior Community Cente 127.30 General Government 87.90 7/26/10 SSCC - MEETING ON 05/04/i.0 Southshore Communi Senior Community Cents 455.83 Elections 82.96 7/20/10 MEDICARE W/H TOTAL: 583.13 Elections CITY OF TONING BAY 7/26/10 2ND QTR SW /SW SVC Water Util -ty Water 52'7.49 Finance 73 .83 7/26/10 2ND QTR SW /SW SVC Sanitary Sewer Uti Sewer 360.00 TOTAL: 887.49 CLASSIC CLEANING COMPANY 7/26/10 JUL -CPI. SVC General Fund Municipal Buildings 0.00 7/26/10 JUL -C.H. SVC General Fund Public Works 531.01 7/26/10 JUL -P.W. SVC Genera: Fund Public Works 316.46 TOTAL: 847.47 COMMUNITY REG RESOURCES 7 /26/10 PCS- 07/1.2 -07/22 General Fund Parks & Recreation 2,160.00 7/26/1.0 SSCC ASSISTANT 07/12 -07/22 Southshore Communi Senior Community Cente 237.00 TOTAL: 2,397.00 DEPT OF EMPLOYMENT & ECON PER 7/26/10 END QTR -CRAIG DAWSON General Fund Aeullintration - .._........... 440.'14 TOTAL: S40.74 DEX 7/26/1.0 SSCC ANN 4/28 6/30 Southshore Communi. Senior Community Cente 9.85 7/26/10 SSCC - SVC -VOIDED Southshore Communi Senior Community Cent, 9.70- 7/26/10 S. S.CTR- SEAT SVC Southshore Communi Senior Community Cent. 9.90 7/26/10 5735 CORY CLUB RD Southshore Communi Senior Community Cente 81A0 7/26/10 5735 CTRY CLUB RD VOIDED Southshore Communi Senior Community Cente 83..30 7/26/10 SSCC -SVC -VOIDED Southshore Communi Senior Community Conte 9.85- 1/26/10 SSCC DEC ADS Southshore Communi Senior Community Conte 9.85 TOTAL: 9.85 DOCUMENT RESOURCES 7/26/10 A/P C19ECKS General Fund Finance 6 28_36_ TOTAL: 628.36 EARL F. ANDERSEN, INC. 7/26/10 CIP SEALCOAT ROAD Street Capital Imp Street Capr Improvemen 449.86 TOTAL: 449.86 EFTPS - FEDERAL W/H 9/20/10 FEDERAL W/H General Fund NON - DEPARTMENTAL 4,215.44 7/20/10 FICA W/H General Fund NON- DEPARTMENTAI: 2,956.28 7/20/10 MEDICARE W/H General Fund NON- DEPARTMENTAL 691.39 7/20/10 FICA W/H General Fund Council 80.60 7/20/10 MEDICARE WIN General Fund Council 18.87 7/20/10 FICA W/H General Fund Administration 238.61 7/20/'_0 MEDICARE DID GIN erai Fund Administration 55180 7/20/10 FICA W/H General Fund General Government 315.84 7/20/10 MEDICARE W/H General. Fund General Government 87.90 7/20/10 FICA W/H General Fund Elections 82.96 7/20/10 MEDICARE W/H General P,rd Elections 19.39 7/20/10 FICA W/H General Fund Finance 73 .83 0'1 -22 -2010 12:16 AM C 0 U N C I L REPORT BY VENDOR - JULY 26, 2010 PAGE: VENDO SORT KEY DATE DESCRIPT FUND DEPARTMENT AM0'N'1 7/20/10 MEDICARE W/H General Fund Finance 17.27 7/20/10 FICA W/H General Fund Planning 285.58 7/20/10 MEDICARE. W/H General Fund Planning 66.98 7/20/10 FICA W/H General Fluid Protective Inspections 191.10 7/20/10 MEDICARE W/H General Fund Protective Inspections 4 7/20/10 FICA W/H General Fund City Engineer 186.92 9/20/10 MEDICARE W/H General Fund City Engineer 43.71 9/20/10 FICA W/H General Fund Public Works 533.74 7/20/10 MEDICARE W/I, General Fund Public Works 124.83 7/20/10 FICA W/H General Fund Streets & Roadways 236.88 7/20/10 MEDICARE W/H General Fund Streets & Roadways 55.41 7/20/10 FICA W/H General Fund Tree Maintenance 29.30 1/20/1.0 MEDICARE W/H General Fund Tree Maintenance 6.85 7/20/10 FICA W/H General Fund Parka & ReCreaticn 312.54 7/20/10 MEDICARE W/H General Fund Parks & Recreation 93.09 9/20/10 FICA W/H Southshore Communi. Senior Community Cente 29.20 7/20/10 MEDICARE W/H Southshore Communi Senior Community Cents 6.83 7/20/10 FICA W/H Water Utility Water 115.52 7/20/10 MEDICARE W/H Water Utility Water 27,03 7/20/10 FICA WI Sanitary Sewer Uti Sewer 154.22 7/20/10 MEDICARE W/H Sanitary Sewer Uti Sewer 36.05 7/20/10 FICA W /I4 Recycling Utility Recycling 7.13 7/20/10 MEDICARE W/H Recycling Utility Recycling 1181 7/20/10 FICA W/H S0u water Manage. STORMWATER MANAGEMENT 21.71 7/20/10 MEDICARE W/H Stormwater Manage. STORMWATER MANAGEMENT 5.07 TOTAL: 11,510.78 ELECTRICAL INSTALLATICON & MAINTENANCE 7/26/10 CATHCAR'T HOCKEY RINK - LIGHT Park Capital Iopro Park Capital °.mproveme 16,045.00 TOTAL: 16,045.00 -SS BROTHERS & SONS INC 9/26/10 ROAD GEN. SUPPLIES General Fund Streets & Roadways 423.23 TOTAL: 423.23 FERGUSON WATERWORKS 7/26/10 ROOF MOUNT ANi'ENNA ADAPT. Water Utility Water '_6.03 TOTAL: 16.03 GAME TIME 7/26/10 ZERO G SWING SEAT- FREEMAN General Fund Parks & RCCreatien 669.36 TOTAL: 669.36 HANSEN THORP PILLINEN OLSON, INC. 7/26/10 SUN -CR19 SANITARY REPAIR Sanitary Sewer Uti Sewer 111.00 TOTAL: 1 HAWKINS, INC. 7/26/10 CHLORINE CYLINDER Water Utility Water 3,�31.45 TOTAL: 3,131_45 ICMA RETIREMENT TRUST - 3021.31 457 7/20/10 P/R DEDUCTS- DEFERRED CAM General Fund NON - DEPARTMENTAL 1,100.00 7/20/10 P/R DEDUCTS - DEFERRED CON General Fund NON DEPARTMENTAL 333.65 TOTAL: 1,433.55 INNOVATIVE OFFICE SOLUTIONS, LLD 7/26/10 LABELS FOR ELECTION COPIER General Fund Eiectiens 19.47 7/26/10 SSCC - TONER Southshore Communi Senior Community Cents 135.06 TOTAL: 154.53 INTELLIGENT PRODUCTS 'NC 7/26/10 MUTT M,TPT HANGABLE HEADER General Fund Parks & Recreation 444.30 TOTAL: 444.30 07 -22 -2010 12:16 AM C O U N C I L REPORT BY VENDOR - JULY 26, 2010 PAGE: 3 VENDOR S ORT KEY DATE DESCRI FUND DEPARTMENT AN.Oin3'T KENNEDY & GRAVEN, CHARTERED 7/26/10 JUN-CEN MATTERS General Fund Professional_ Svcs 1,648.21 9/26/10 FRANCHISE AGR /ORD. REVIEW General Fund Professional Svcs 600.00 TOTAL: 2,248.21 KROOG, RACHA£L 7/26/10 FREEMAN PARK OPEC. 8/13 General Fund Parks & Recreation 350 -00 TOTAL: 350.00 LOCAL LINK 7/26/10 AUG WEB LINK General Fund Municipal Buildings 131.80 TOTAL: 131.80 MARTIN MARIETTA AGGREGATES 7/26/10 CREDIT REF ORG INV8205749 Street Capital Imp Street Capt Improvemen 657.49- 7/26/10 SEAL COAT ROCK Street Capital Imp Street Capt Improvemen 6,940.07 TOTAL: 6,082.58 METRO COUNCIL ENV .(SAC) 7/26/10 JUKE SAC REPORT Sanitary Sewer Uti NON - DEPARTMENTAL 4,1.58.00 TOTAL: 4,158.00 MIDWEST MAILING .SYSTEMS INC 7/26/10 CARTRIDGE FOR MDSOOI General Fund GeneraL Government 65.52 TOTAL: 65.52 MISC. VENDOR DS SOLUTIONS, INC. 9/26/10 MN TESTDECK SPREADSHEET General Pond Elections 66.80 ICHIKAWA, KIMINOBII 7/26/10 10- 780038 -00 Water Utility NON DEPARTMENTAL 60.48 TOTAL: 127.28 MIS DEPT OF REVENUE 7/20/10 STATE W/H General Fund NON DEPARTMENTAL 2,034.11 TOTAL: 2,034.11. M DISTRIBUTING COMPANY 7/26/10 TOWER PARTS General Fund Public Works 109.47 TOTAL: 109.47 OFFICE DEPOT 7/26/10 WALLET EXPENDING General Fund General Government 49.61 7/26/1:0 SPRIND'_E -CD -R General Fund General Government '2.18 7/26/10 CD -RM General Fond General Government 10.21 7/26/10 SSCC -TONER Southshore Communi Senior Community Cente 44.30 7/26/10 SSCC -INK Southshore Communal Senior Community Cente 62.50 TOTAL: 178.80 PAZANDAK, JOSEPH 7/26/10 ELECTION CLOSET General Fuca Elections 27.86 7/26/10 LIGHT BULBS General Fund Municipal. Buildings 25.68 7/26/30 6/21. -7/1.5 MILEAGE General Fund Protective Inspections 232.00 7/26/1.0 MANOR PARK WATER PUMPS & P Park Capital Impro Park Capital. Imp roveme 88.95 TOTAL: 374.49 PERA 7/20/10 P/R DEDUCTS -PERA Central Pond NON- DEPARTMRVPAL 2,835.04 7/20/10 P/R DEDUCTS -PERA General Fund Administration 282.75 7/20/10 P/R DEDUCTS 'ERA General. Fund General Government 431.89 7/20/10 P/R DEDUCTIN PERA General Fund Elections 99.47 I /20/10 P/R DEDUCTS PERA General Fund Finance 83.36 7/20/10 PfR DEDUCTS -PERA General Fund Planning 367.16 7/20/10 P/R DEDUCTS -PERA General Fund Protective Inspections 248.37 7/20/10 P/R DEDUCTS-PERA General Fund City Engineer 211.74 7/20/10 P/R DEDUCTS -PERA General Fund Public Works 592.76 7/20/10 P/R DEDUCTS -PERA Genera'_ Fund Streets & Roadways 272.21. 7/20/10 P/R DEDUCTS PERA General Fund Tree Maintenance 33.07 7/20/10 P/R DEDUUCTS-Pi;;RA General Fund Parks & Recreation 310.54 7/20/10 P/R DEDUCTS -PERA Southshore Communi Senior Coornnity Cente 32.95 07 -22 -2010 12:16 AM, C O U N C I L REPORT BY VENDOR - JULY 26, 2010 7/20/10 PAGE: 4 VENDOR SORT KEY Sewer UAIR OBq-G'VTinD 7/20/10 rud, Recycling Utility neoanmwI111 8.73 7/20/10 P/R DEDUCTS -PERA, Water Utility Water 131.36 7/20/10 P/R DEDUCTS -PERA .Sanitary Sewer Uti Sewer 176.62 7/20/10 P/R DEDUCTS PIRA Recycling Utility Recycling 8.73 7/20/10 P/R DEDUCTS -PERA St", atsr Managem STORMWATER MANAGEMENT 24 SI TOTAL: 6,142.55 QWEST 7/26/10 1.2/25- 1/24/09 REISSUED CHK General Fund Municipal Buildings 111.49 7/26/10 07/01 -07/31 SVC Water Utility Water 3I5.23 7/26/10 01/01 - 01/31/09 RE- ISSUED C Water Utility Water 314.12 7/26/10 07/01 -07/31 Water Utility Water 236.43 7/26/10 01/01- 01/31/09 REISSUED CH Water Utility Water 125.06 7/26/10 12/25 - 1./24/09 REISSUED CHK Water Utility Water 55 .34 7/26/10 12/25- 1/24/09 REIUSSED CHK Water Utility Water 55.34 TOTAL: 1,213.01 SAM'S CLUB 7/26/10 BRAD N. RENEWAL General Fund Planning 35.00 7/26/10 SERVICE CHARGE Genera'_ Fund Municipal Buildings 8.33 7/26/10 LARRY H. RENEWAL General Fund Public Works 35.00 TOTAL: 78.33 SHOREWOOD TRUE VALUE 7/26/10 FUEL PUMP KIT General Fund Public Works 55.50 7/26/10 TRAILER REAL General Fetid Public Works 24.41 7/26/10 HDARDWARE General P'und Public Works 56.13 7/26/10 CA[TTION TAPE General Fund Public Works 41.65 7/26/'_0 REFUND CREDIT General Fund Public Works 14.44 - TOTAL: 193.25 DOUTHSHORE SENIOR PARTNERS 7/26/10 GLADYS MCLAUGELIN -LUNCH 0 Southshore Communi Senior Commonity Cents 240.00 TOTAL: 240.00 S PR I: AT 7/26/10 06/13 -07/12 SVCS Water Utility Water 65.04 7/26/10 06/13 -07/12 SVCS Sanitary Sewer Uti Sewer 65.03 TOTAL: 130.07 STRATEGIC EQUIPMENT & SUPPLY CORPORATI 7/26/10 SSCC- DF,TERGENT SURPASS Southchc,o Co.ni Senior Comric.ity Cents 139.64 TOTAL: 139.64 RUDER MASONRY 7/26/10 MANOR PARK FOUNDATION WORK Park Capital Impro Park Capital Improveme 4,180.00 TOTAL: 4,180.00 SUN NEWSPAPERS 7/26/10 CANDIDATE FILING DATES 07/ General Fund Elections 35.75 TOTAL: 35.75 SUN PATRIOT NEWSPAPERS 7/26/10 FILING NOTICE 07/10 General Fund Elections 29.40 TOTAL: 29.40 THREE. RIVERS PARK DISTRICT 7/26/10 CRESCENT BEACH KAYAKING 07 General Fund Parks & Recreation ISO, DO TOTAL: 150.00 THAN ENGINEERS ARCHITECTS PLANNERS 7/26/10 JUN NELSINE DR & MEADOWVW Street Capl.taL Imp Street Capt Improvemen 6,135.20 TOTAL: 6,136.28 U.S. BANK - CORPORATE TRUST - TFM 7/26/10 EDA- PUBLIC SAFETY FIRE 200 2007 P.DA Ref Debt EDA Ref Debt Service 83,225.00 7/26/10 EDA- PUTGA SAFETY POLICE20 2007 EDA Ref Debt EDA Ref Debt Service 85,638.75 %/26/10 FDA 2007C E.FIR ^n INT 2007 £DA Rey Debt FDA Ref Debt Service 29,080.00 TOTAL: 197,943.75 07 -22 -2010 12:16 AM C O U N C I L REPORT BY VENDOR - JULY 26, 2010 PAGE: 5 VENDOR SORT KEY DATE DESCRIPTION UNIVERSITY OF MINNESOTA FUND 7/26/10 TRAFFIC SIGN MAINT DEPARTMENT City Engineer AMOUNT ULTEIG 7/26/10 SUN MANOR PARK SVC Park Capital. Imnro Park Capital Improveme 250.00 TOTAL: 250.00 UNIVERSITY OF MINNESOTA 7/26/10 TRAFFIC SIGN MAINT & MGMT General Fund City Engineer 90.00 TOTAL: 70.00 VERIZON WIRELESS 7/26/10 BRAD N. CELL - 06/11 - 07/10 General Fund Planning 111.50 TOTAL: i1i.50 WELLS FARGO HEALTH BENEFIT SVGS 7/20/10 P/R DEDU TS -HSA General Fund NON- DEPARTMENTAL 1,160.83 7/20/10 P/R DEDUCTS -HSA General Fund General Government 96.00 TOTAL: 1,256.83 WILL HALE & THE TADPPOLE PARADE 7/26/10 FREEMAN PARK PROF. 08106 General Fund Parks & Recreation 550.00 TOTAL: 550.00 - * *PAYROLL EXPENSES 7/19/2010 - 99/99/9999 General Fund Council 1,300.00 General Fund Administration 4,039.38 General Fund General Government 6,169.71 General Fund Elections 1,421.03 General Fund Finance 1,190.85 General Fund Planning 5,245.30 General Fund Protective Inspections 3,548.14 General Fund Cray Engineer 3,024.80 General Fund Public Works 8,972.34 General Fund Streets & Roadways 3,888.79 General Fund Tie, Maintenance 472.49 General Fund Parks & Recreation 5,418.05 Southehore Communi Senior Community Centre 470.84 Water Utility Water 1,876.58 Sanitary Sewer Uti Sewer 2,523.12 Recycling Utility Recycling 124.70 Stormeater Managem STORMWATER MANAGEMENT 350.25 TOTAL: 50,036.37 ------- - - - - -- FOND TOTALS = __ -___- 101 General Fund 97,026.25 307 2007 EDA Ref Dent Service 199,943.75 402 Park Capital Lmnrovements 20,563.95 404 Street Capital Improvemen 12,668.72 490 Southshore Community Ott. 1,991.30 601 Water Utility 7,052. >2 611 Sanitary Sewer Utility '1,584.04 621 Recycling Utility 142.97 631 Stormeater Managementtitil 40!S4 GRAND TOTAL: 325,375,04 TOTAL PAGES: 07 -22 -2010 12:14 AM C 0 U N C I. L REPORT BY DEPARTMENT - JULY 26, 2010 PAGE: 1 DEP F UND VEND NAME DATE D ESCRI PT ION AMOUNT NON - DEPARTMENTAL General Fu. ^.d EFTPS - FEDERAL SIR 7/20/10 FEDERAL W/H 4,215_44 7/20/10 PICA W/H 2,956.28 9/20/10 MEDICARE W/H 691.39 9 /19/2010 - 99/99/9999 PERA 9/20/10 P/R DEDUCTS -PERA 2,835.04 ICMA RETIREMENT TRUST- 302131 -459 7/20/10 P/R DEDUCTS - DEFERRED TOM 1,100.00 Administration General Fund 7/20/10 P/R DEDUCTS DEFERRED COM 333.55 238.61 AFSCME COISICTL 5 7/20/10 P/R DEDUCTS - UNION DOES 269.68 7/20/10 MN DEPT OF REVENUE 7/20/10 STATE W/H 2,034.11 WELLS FARGO HEALTH BENEFIT SVCS 7/20/10 P/R DF,DUCTS -RSA 1,160.83 TOTAL: 15.594.32 2ND QTR -CRAIG DAWSON COUnEll General Fund EFTPS - FEDERAL W/H 7/20/10 FICA W/B 80.60 7/20/10 MEDICARE W/H 18.87 * *PAYROLL EXPENSES 9 /19/2010 - 99/99/9999 1,300.00 TOTAL: 1,399.47 Administration General Fund EFTPS - FEDERAL W/H 7/20/10 FICA W/H 238.61 7/20/10 MEDICARE W/H 55.80 PERA 7120110 P/R DEDUCTS -PERA 282.95 DEPT OF EMPLOYMENT & SOON DEV 7/26/10 2ND QTR -CRAIG DAWSON 440.74 * *PAYROLL EXPENSES 7/19/2010 - 99/99/9999 4,039.38 TOTAL: 5,057.28 General Government C-eeeral Fund EFTPS - FEDERAL W/H 7/20/10 FICA W/H 395.84 7/20/10 MEDICARE W/H 87.90 'ERA 7/20/10 P/R DEDUCTS -PERA 431.89 MIDWEST MAILING SYSTEMS INC 7/26/10 CARTRIDGE FOR MD100I 65.52 OFFICE DEPOT 7/26/'_0 WALLET EXPENDING 49.61 1 /26/1.0 SPRINDLE -CD -R 12.18 7/26/10 CD -RM 10.21 WELLS FARGO HEALTH BENEFIT SVCS 7/20/10 P/R DEDUCTS -HSA 96.00 * *PAYROLL EXPENSES 7/19/2010 - 99/99/9999 6,169.71 TOTAL: 7,298.86 Elections General Fund EFTPS - FEDERAL W/H 1 /20/10 FICA W/H 82.96 7/20/10 MEDICARE W/H 19.39 'ERA 7/20/10 P/R DEDUCTS -PERA 99.47 MISC. VENDOR IS SOLUTIONS, INC. '9/26/10 ME TESTDECK SPREADSHEET 66.80 SUN PATRIOT NEWSPAPERS 9 /26/10 FILING NOTICE 07/10 29.40 PAZANDAK, JOSEPH 7/26/10 ELECTION CLOSET 27.86 SEE NEWSPAPERS 7/26/10 CANDIDATE FILING DATES 07/ 35.75 INNOVATIVE OFFICE SOLUTIONS, LLC 7/26/10 LABELS FOR ELECTION COPIER 19.47 * *PAYROLL EXPENSES 9/19/20.0 - 99/99/9999 1,421.03 TOTAL: 1,802.13 Finance General Fund EFTPS - FEDERAL W/H 7/20/10 FICA W/H 93.83 7/20/10 MEDICARE W/H 17.27 PERA 9/20/10 P/R DEDUCTS-PERA 83.36 DOCUMENT RESOURCES 7/26/10 A/P CHECKS 628.36 * *PAYROLI, EXPENSES 7/19/2010 - 99/99/9999 1,190.85 TOTAL: 1,993.67 4rofessional Svc. General Fund KENNEDY & GRAVEN, CHARTERED 7/26/10 JUN -GEN MAT'T'ERS 1,648.21 9/26/10 FRANCHISE AGR /ORD. REVIEW 600.00 DOTAL: 2,248.21 07 -22 - 20.0 1.2:14 AM C O U N C I L REPORT BY DEPARTMENT - DUTY 26, 2010 PAGE: 2 DEPARTMEN SLND VENDOR N AME DATE DESCRIPT AMOU P1.anning General Fund EFTPS - FEDERAL W/H 7/20/10 FICA W/H 285.58 7/20/10 MEDICARE W/H 66.78 PERA 7/20/10 P/R DEDUCTS PERA 367.16 SAM'S CLUB 7/26/10 READ N. RENEWAL 35.00 VERIZON WIRELESS 7/26/10 BRAD N. CELL - 06/11 -07/10 ]11.50 • PAYROLL EXPENSES 7/19/2010 99/99/9999 5,245.30 TOTAL: 6,111.32 D..unicipal Buildings General Fund PAZANDAK, JOSEPE 7/26/10 LIGHT BULBS 25.68 LOCAL LINK 9/26/10 AUG WEB LINK 131.80 SAM'S CLUB 7/26/10 SERVICE CHARGE 8.33 QWEST 7/26/10 12/25 -1/24/09 REISSUED CHK 111.49 CLASSIC CLEANING COMPANY 7/26/10 JUL-C.H. SVC 0.00 TOTAL: 277.30 Protective ICsrection. General Fund EFTPS - FEDERAL W/R 7/20/10 FICA W/H 191.10 7/20/10 MEDICARE W/H 44.70 PERA 7/20/10 P/R DEDUCTS -PERA 248.39 PAZANDAK, dOSEPA '212611.0 6/21 -7/15 MILEAGE 232.00 ­PAYROLL EXPENSES 7/19/2010 - 99/99/9999 3,548.14 TOTAL: 4,264.31 City Engineer General Fund EFTPS - FEDERAL W /II 7/20/10 FICA W/H 186.92 7/20/10 MEDICARE W/H 43.71 PERA 7/20/10 P/R DEDUCTS -PERA 211.74 ALBINSON REPROGRAPHICS 7/26/10 DPI SCAN & E -MAIL 7.24 UNIVERSITY OF MINNESOTA 7/26/10 TRAFFIC SIGN MAINT s MGMI 70.00 ­PAYROLL EXPENSES 9 /19/2010 .. 99/99/9999 3,024.80 TOTAL: 3,544.41 Public Works Cenerai Fvnd EFTPS - FEDERAL W/H 7/20/10 FICA W/H 533.74 7/20/10 MEDICARE W/H 124.83 PERA 7/20/10 P/R DEDUCTS -PRRA 592.76 MY! DISTRIBUTING COMPANY 7/26/10 MOWER PARTS 109.47 SAN'S CLUB 7/26/10 LARRY B. RENEWAL 35.00 SHOREWOOD TRUE VALUE 7/26/10 FUEL PUMP KIT 85.50 7/26/10 TRAILER REPL 24.41 7/26/10 HDARDWARE 56.13 7/26/10 CAUTION TAPE -1.65 7/26/10 REFUND CREDIT 14.44 - CLASSIC CLEANING COMPANY 7/26/10 JUL -C.H. SVC 531.01 7/26/10 SUL -P.W. SVC 3 ­PAYROLL EXPENSES 7/19/2010 - 99/99/9999 8,972.34 TOTAL: 11,408.56 Street. & Roadways General Faced EFTPS - FEDERAL W/H 7/23/10 FICA W/H 236.88 7/20/10 MEDICARE KID 55.41 PERA 7/20/10 P/R DEDUCTS PERA 272.21. ESS BROTHERS & SONS INC 7/26/10 ROAD GEN. SUPPLIES 423.23 —PAYROLL EXPENSES 9 /19/2010 - 99/99/9999 _ -� - 3,888.99 TOTAL: 4,876.52 Tree Maictename General Fund EFTPS - ORDERAL W/H 7/20/10 FICA W/H 29.30 7/20/10 MEDICARE W/H 6.85 PERA 7/20/10 P/R DEDUCTS -PERA 33.07 09 -22 -2010 12:14 AM C O U N C I L REPORT BY DHPARTMRNT - DUI,Y 26, 2010 PAGE: 3 DESCRIPTION - PAYROLL EXPENSES 7/19/2010 - 99/99/9999 4'12.49 TOTAL: 541.71 Parks & Recreation General FpOd EFTPS - FEDERAL W/H 9/20/10 FICA W/9 312.54 7/20/'' -0 MEDICARE W/9 73.09 PERA 7/20/10 P/R DE,DUCTS -PERA 310.54 ANDERSON, KRISTI B. 7/26/10 PARK COMMISSION MTG 07/13/ 170.00 COMMUNITY REC RESOURCES 7/26/10 PCS -09/12 -09/22 2,160.00 GAME TIME 7 /26/10 ZERO G SWING SEAT FREEMAN 669.36 INTELLIGENT PRODUCTS INC 7/26/10 MUTT MITT HIU ABLE HEADER 444.30 THREE RIVERS PARK DISTRICT 7/26/10 CRESCENT REACH KAYAKING 07 150.00 WILL HALE & THE TADPPOLE PARADE '7/26/10 FREEMAN PARK PERT. 08/06 550.00 CROON, RACHAEL 7/26/10 FREEMJ4N PARK PERT. 8/13 350.00 - PAYROLL EXPENSES 7/19/2010 - 99/99/9999 5,418.05 TOTAL: 10,607.88 EGA Bee Debt Service 2007 EDA Ref Debt U.S. BANK - CORPORATE TRUST - TIM 7/26/10 EDA - PUBLIC SAFETY STAY 200 83,225.00 7/26/10 EDA - PUBLIC SAFETY POLICE20 85,638.75 7/26/10 EDA -2007C E.FIRE INT 29,_0 80. 00 TOTAL: 197,943.75 Park Capital imp rove me Park Capital Impro ELECTRICAL INSTALLATION & MAINTENANCE 7/26/10 CATHCART HOCKEY RINK LIGHT 16,0 PAZ -NDAK, JOSEPH 7/26/10 MANOR PARK WATER PUMPS & 2 88.95 STUDER MASONRY 7/26/10 MANOR PARK FOUNDATION WORK 4,180.00 ULTEIG 7/26/10 OUR MANOR PARK SVC 250.00 TOTAL: 20,563.95 Street Capt Improvemen Street Capital Imp :ART. F. ANDERSEN, INC. 7/26/10 CIP SEALCOAT ROAD 449.86 MARTIN MARIETTA AGGREGATES 9 /26/10 CREDIT REF ORG INV8205749 657.49- 7/26/10 SEAL COAT ROCK 6,740.07 TKDA ENGINEERS ARCHITECTS PLANNERS 7/26/10 SUN NELSINE DR & MEADOWVW 6,136.25 TOTAL: 12,668.72 Senior Community Conte SouthShorm Communi EPTPS - FEDERAL W/H 7/20/10 FICA W/9 29.20 7/20/1& MEDICARE W/H 6.83 PERA 7/20/10 P/R DEDUCTS -PEPA 32.95 COMMUNITY PAC RESOURCES 7/26/10 SSCC ASSISTANT 07/12 -07/22 237.00 OPFLCIT DEPOT 7/26/10 SSCC -TONER 44.30 9/26/10 SSCC -INK 62.50 SOUTESHORE SENIOR PARTNERS 7/26/10 GLADYS MCLAUGHLIN - "COL] 0 240.00 DEX 7/26/10 SSCC ADS 4/28 -6/30 9.85 7/26/10 SSCC - SVC - VOIDED 9.70 - 7/26/10 S.S.CTR- SEPT SVC 9.70 7/26/10 5735 CTRY CLUB RD 81.30- 7/26/10 5735 CTRY CLUB RD VOIDED 81.30 7/26/10 SSCC -SVC - VOIDED 9.85- 7/26/10 SSCC -DEC ADS 9.85 STRATEGIC EQUIPMENT & SUPPLY CORPORATI 7/26/10 SSCC- DETERGENT SURPASS 139.64 INNOVATIVE OFFICE SOLUTIONS, Id.0 7/26/10 SSCC - TONER 135.06 RLANCHARD CATERING, INC. 7/26/10 SSCC - MUNICIPALITIES 6/17 127.30 7/26/10 SSCC- ME'E'PING ON 05/04/10 455.83 07 -22 -2010 12:14 AM C O U N C T L REPORT BY DEPARTMENT - JULY 26, 2010 PAGE: 4 DEPA RTMENT FUND VENDOR NAME DATE DESCRIPTION AMO * *PAYROLL EXPENSES 7/19/2010 - 99/99/9999 490.84 TOTAL: 1,991.30 NON- DEPARTMENTAL Water Utility MISC. VENDOR ICHIKAWA, KIMINOBU 7/26/10 10- 780038 -00 60.48 TOTAL: 60.48 Water Water Utility EFTPS - FEDERAL W/H 7/20/10 FICA W/H 115.52 7/20/10 MEDICARE W/H 27.03 PERA 7/20/10 P/R DEDUCTS -PERA 1.31.38 HASKINS, INC. 7/26/1.0 CHLORINE CYLINDER 3,131.45 SPRINT 7/26/10 06/13 -07/12 SVCS 65.04 FERGUSON WATERWORKS 7/26/10 ROOF MOUNT ANTENNA ADAPT 16.03 CITY OF CORDS BAY 7/26/10 2ND QTR SW /SW SVC 527.49 QWEST 7/26/10 07/01 -07/31 SVC 3-5.23 7/26/10 01 /01 01/31/09 RE- ISSUED C 314.12 7/26/10 07/01 -07/31 236.43 7/26/10 01/01- 01/31/09 RFTSSUHD CA 1.25.06 7/26/10 12/25- 1/24/09 REISSUED CHK 55.34 7/26/10 12/25- 1/24/09 REIUSSED CHK 55.34 * *PAYROLL EXPENSES 7/19/2010 - 99/99/9999 1,876.58 TOTAL: 6,992.04 NON - DEPARTMENTAL SanS,ary See,er Uti METRO COUNCIL ENV.(SAC) 7/26/10 JUNE SAC REPORT 4,158.00 TOTAL: 4,158.00 Sewer Sl:llta y Sewer Uti EFTPS - FEDERAL W/H 7/20/10 FICA W/H 154.22 7/20/10 MEDICARE W/H 36.05 PERA 7/20/10 PIP DEDUCTS -PERA 176.62 SPRINT 7/26/10 06/13 -07/12 SVCS 65.03 CITY OF TONKA RAY 7/26/10 2ND QTR SW /SW SVC 360.00 HANSEN TF.ORP INCLINER OLSON, INC. 7/26/10 JUN "CR19 SANITARY REPAIR 111.00 ­PAYROLL EXPENSES 7/19/2010 - 99/99/9999 TOTAL: 3,426.04 Recycling Recycling Utility EFTPS - FEDERAL W/H 7/20/10 FICA W/H 7 -73 7/20/10 MEDICARE W/H 1.81 PERA. 7/20/10 P/R DEDUCTS -PE'RA 8.73 * *PAYROLL EXPENSES 7/19/2010 - 99/99/9999 '24.70 TOTAL: 142.97 STORMWATER MANAGEMENT Stormwatex Managem EFTPS - FEDERAL W/H 7/20/10 FICA W /ii 21.71 7/20/10 MEDICARE W/H 5.07 READ 7/20/10 P/R DEDUCTS -PERA 24.51 * *PAYROLL EXPENSES 7/19/2010 - 99/99/9999 350.25 TOTAL: 401.54 07 -22 2010 12:14 Av, C O L" N C I L REPORT BY DEPARTMENT - JULY 26, 2010 PACE: 5 DEPARTMENT PUN VENDOR 'SA DATE DESCRIPTION AMOUNT CRARD TOTAL: 325,395.00. TOTAL PAGES: 5 FUND TOTALS ------- 101 General Fund 79,026.25 309 2007 FDA Ref Debt Service 199,943.95 402 Park Capital improvements 20,563.95 404 Street Capital. Improvemen 12,668.92 490 Southshore Community Cit. 1,991.30 601 Water Utility 1,052.52 Ell Sanitary Sewer Utility 9,584.04 621 Recycling Utility 142.99 631 StormwaCer ManigamentUti1 401.54 CRARD TOTAL: 325,395.00. TOTAL PAGES: 5 Department Engineering Council Meeting 7/26/10 Item Number: 3B From: James Landini, P.E. Item Description: 2011 Road Improvement Project Background / Previous Action In 2011 we propose to improve Star Lane and Star Circle. To begin the feasibility study Shorewood needs to provide soil investigation and sanitary sewer televising. Staff would also like to set Wednesday Aug 18, 2010 6:30 pm as the road project information meeting. The request to quote was sent to American Engineering & Testing (AET) for the soil investigation and to Infratech for the sanitary sewer televising. Both firms have successfully completed work for Shorewood in the past. Attached are the Quotes from each firm. AET quoted $3,500 for the soil investigation and Infratech quoted approximately $2,500 for the sanitary televising. The work would be funded out of the Sanitary Sewer Fund for the televising and the Local Street Reconstruction Fund for the soil investigation. Options 1. Direct staff to contract with Infratech Inc. & AET for this investigation work & set meeting date. 2. Do nothing. Staff Recommendation Staff recommends Council direct staff to work with Infratech Inc. and AET for the 2011 Road Improvement project and set Aug 18, 2010 as the project information meeting date. Council Action: i ='M July 13, 2010 To: James Landini City of Shorewood The above prices include mobilization, all equipment, labor and material to perform these items complete. Please phone with any questions or concerns. Thank you for considering Infratech. Sincerely, Greg Ranta Project Administrator Infratech Shorewood 7 -13 -90 AMERICAN ENGINEERING TESTING, INC. July 9, 2010 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Attn: James Landini, PE RE: Proposal for Geotechnical Services 2011 Star Lane & Star Circle Rehabilitation, Shorewood, Minnesota Dear Mr. Landini: CONSULTANTS • ENVIRONMENTAL • GEOTECHNICAL • MATERIALS • FORENSICS Per your July 27 request, we are submitting this Letter Proposal to conduct the following scope: Scope: Fieldwork • Drill five standard penetration test borings to depth of 11 feet. Three borings will be performed on Star Lane and one boring will be performed on Star Circle. • Clear underground public utilities through the Gopher State One Call system. • Measure and document the boring locations. No measuring of surface elevations is planned. Laboratory • Conduct water content tests on cohesive soils (hourly, during lab logging). • Conduct other unit price soil index testing ($176 budget, allowing 2 sieve analysis tests). Report • Logs of the test borings, including in -place pavement section thicknesses, N- values, and lab test results. • Descriptions of drilling, sampling, testing, and classification methods. • Review of soil and ground water conditions encountered. • Recommendations for pavement reconstruction and/or rehabilitation, including estimated subgrade R- value. Where applicable, recommendations will include subgrade preparation and watermain bedding/backfilling. The scope of work defined in this proposal is intended for geotechnical purposes only, and not to explore for the presence or extent of environmental contamination at the site. However, we will note obvious contamination encountered. 550 Cleveland Avenue North ISt. Paul, MN 55114 Phone 651-659-90011 Tol I Free 600- 972 -6364 I Fax 651. 659 -1379 1 www.amengtest.com IAA/EEO V* to * This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. City of Shorewood July 9, 2010 Page 2 of 2 Fee: Our services will be performed on a time - and - materials basis per the attached fee schedule. For the scope described, we will establish $3,500 as a not -to- exceed fee. Schedule: Based on our current backlog, we anticipate drilling can be performed within about 1 to 1 %2 weeks after receiving authorization to proceed. Verbal results can be provided shortly after drilling. The report should follow the fieldwork by about two weeks. Terms /Conditions: Our services will be performed per the Contract Agreement Between the City of Shorewood and American Engineering Testing, Inc. For Professional Services, dated September 13, 1999. Acceptance: Please indicate your acceptance of this proposal by endorsing the enclosed copy and returning it to us. The original proposal is intended for your records. Sincerely, *JeffeVoyen, PE Vice President, Geotechnical Division Phone #651- 659 -1305 PROPOSAL ACCEPTANCE BY: Printed Name: Fax #651- 659 -1347 jvoyen @amengtest.com Attachments: 2010 Geotechnical Fee Schedule 2010 GEOTECHNICAL FEE SCHEDULE 1. Personnel Hourly Rates 7. Stabilized Earth Slopes & Walls 15.00/hr A. Word Processing Specialist 56.001hr 8. Settlement (FoSSA) 15.00/hr B. Drill Technician/Lab Technician 82.00 /hr 9. SHAFT 15.00/hr C. Senior Engineering Technician 87.00/hr F. Bit Wear- Rock Coring D. Engineering Assistant 98.00/hr I. Diamond Bit - Sedimentary Rock E. Engineer I /Geologist I 105.001hr a) B, NQ 10.00 /foot F. Engineer II /Geologist II /Sr. Engr. Assistant 120.00 /hr b) HQ 12.00 /foot G. Senior Engineer /Geologist 133.00/hr 2, Diamond Bit - Metamorphic & Igneous H. Principal Engineer /Geologist 160.00 /hr a) B, NQ 17.00 /foot b) HQ 20.00 /foot IL Vehicle Mileage IV. Laboratory Tests of Soil A. Personal Automobile/Track 0.70 /mile A. Water Content hourly B. Auxiliary Truck Vehicle 0.90lmile B. Dry Density (includes water content) 50.00 /test C. Truck with Coring Equipment 1.00 /mile C. Atterberg Limits (ASTM:D4318) D. Truck with Warning Sign/Crash Trailer 1.10 /mite L Plasticity Index 100.00 /test E. I -ton Track with Drill Rig 1.10 1mile 2. Liquid Limit or Plastic Limit 75.00 /test F. 1- 1 /2to2 -I/2 -ton Track with Drill Rig 1.25 /mile Separately G. CPT Truck Rig (20 -ton push capacity) 1.50 /mile D. Shrinkage Limit (ASTM:D427) 95.00 /test H. Tractor /Lowboy Trailer 1.70 /mile E. Sieve Analysis (includes 4200) 88.00 /test F. Hydrometer Analysis (sieve included) 235.00 /test HL Equipment Rental G. Thermal Resistivity w/Proctor (ASTM:D5334) A. Drill Rig Rental 1. As Received and Oven Dried (2 pis) 910.00 1test I . Rotary Drill on 1 -ton Track 62.00 /hr 2. Dry Out Curve (4 pts) 1 130.00 /test 2. Rotary Drill on 1 to 2 +/2-ton Track 72.00/hr H. Electrical Resistivity (ASTM:G57 -Soil Box) 85.00 /test 3. Rotary Drill on All- Terrain Vehicle 102,00/hr I. Unconfined Compression (ASTM:D2166) 76.00 /test 4. Portable, Non -rotary Rig 72.00 /hr J. Hand Penetrometer 10.00 /test B. Auxiliary/Specialty Vehicle Rental K. Organic Content of Soil 55.00 /test 1. Auxiliary Truck Vehicle 15.50/hr L. Topsoil Borrow Test (Mn/DOT 3877) 340.00 /test 2. Truck with Warning Sign /Crash Trailer 25.00 /hr M. R -value (Hveem Stabilometer) 360.00 /test 3. Truck with Coring Equipment 40.001hr N. California Bearing Ratio C. Cone (CPT) Rig/Equipment Rental 1. Granular 560.00 /test 1. CPT Rig (Truck or ATV) 128.001hr 2. Cohesive 630.00 /test 2. Electronic Cone w /Computer 37.00/hr 0. Proctor Tests (Methods A or B) 3. Soil Sampler 3.001hr 1. Standard 115.00 /test 4. Water Sampler 20.00/hr 2. Modified 130.00 /test D. Miscellaneous Equipment Rental 1. Field Vane Shear 300.00 /day V. Expenses 2. Field Electrical Resistivity 210.00 /day A. Direct Project Expenses: includes out -of- Cost+ 15% 1 Field Seismic Refraction (ReMi) 370.00 /day town per diem; plowing & towing; special 4. Inclinometer Reading Equipment 300.00 /day materials & supplies; special travel, 5. Pneumatic Transducer Reading 150.00 /day transportation & freight; subcontracted 6. Bore Hole Permeability services, and miscellaneous costs a. Open End Casing Method 120.00 /day B. Equipment Replacement (when abandonment Cost b. HQ Wireline Packer 300.00 /day is more feasible than recovery) 7. Borehole Pressuremeter 55.00/hr C. Equipment Recovery (when required by Cost+ 15% 8. Iowa Borehole Shear Tester 310.00 /day regulatory agencies or project specifications) 9. Double Ring InfiItrometer 235.00 /day 10. Phomionization Detector (PID) 1 10.00 /day VI. Expert Witness Service Rates 11. GPS Mapping System 13.00/hr A. Litigation Preparation 210.00 /hr 12. Pile Driving Analyzer (PDA) 680.00 /day B. Deposition or Court Time 265.00/hr 13. Calibrated SPT Rod 175.00 /day (4 -hour minimum) 14. Portable Concrete Coring Equipment 35.001hr 15. Pavement Testing (FWD includes Truck) The rates presented are portal -to -portal with vehicle mileage, expenses a. Falling Weight Deflectometer 150.00/hr and equipment rentals being additional. b. Light Weight Deflectometer 50.00/hr E. Geotechnical Software Rental Overtime for personnel charged at above cost plus 25% for over 8 hours 1. Geo Studio Finite Element 55.00/hr per day or Saturday; and at above cost plus 50% for Sundays or Holidays. 2. CAPWAP 30.00/hr Hazardous work charged at an additional 25 %. Nighttime shift work will 3. AmoCAD 25.00/hr include a premium charge of $30.00 per person per shift. 4. Wave Equation (WEAP) 15.00 /hr 5. LPILE or GROUP 15.00 /hr 6. Slope Stability (ReSSA) 15.00/hr OIDPMO21.0101 /10 AMERICAN ENGINEERING TESTING, INC. Department: Planning Council Meeting From: Brad Nielsen, Planning Director 7/26/10 Item Number: 3C Item Description: Deer Management Plan - Adoption Background / Previous Action At its last meeting the City Council reviewed a draft Wildlife Management Plan for White - Tailed Deer in Shorewood. Staff was directed to prepare a resolution adopting the plan as the official policy of the City. A draft resolution to that effect is attached hereto. Note, since the plan itself involved no changes, we have not recopied it for this packet. Please refer to your last packet to review the plan. Options Adopt the resolution, modify the resolution, or reject the resolution. Staff Recommendation Adopt the resolution. Council Action: CITY OF SHORE WOOD RESOLUTION NO. A RESOLUTION ADOPTING A WILDLIFE MANAGEMENT PLAN FOR WHITE - TAILED DEER IN THE CITY OF SHOREWOOD WHEREAS, over the past several years, the City has increasingly received complaints from property owners of damage done to landscaping by white - tailed deer; and WHEREAS, in 2007 the City contracted with Three Rivers Park District to participate in an aerial survey /deer census; and WHEREAS, based on information provided by the aerial survey, the City contracted with Metro Bowhunters Resource Base (MBRB) for the reduction of deer in select areas over a period of four weekends in 2007 and again in 2008; and WHEREAS, in 2009 the City elected not to conduct deer reduction efforts in order to assess what effect the management program was having on the deer population; and WHEREAS, an aerial survey conducted in 2010 indicated that the deer population had rebounded significantly, and WHEREAS, the City Council directed staff to prepare a plan for the management of white - tailed deer in Shorewood, which plan would set forth goals, objectives and policies relative to such management; NOW, THEREFORE, BE IT RESOLVED, by the Shorewood City Council that the Wildlife Management Plan -- White- Tailed Deer, a copy of which is attached hereto as Attachment I and incorporated herein, is established as the official policy of the City of Shorewood. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 26th day of July, 2010. ATTEST: Christine Lizee, Mayor Brian Heck, City Administrator /Clerk ' S" Department Engineering Council Meeting 7/26/10 Item Number: #31D From: James Landini, P.E. Item Description: 2011 Mill & Overlay Sanitary Sewer Cleaning and Televising Background / Previous Action In 2010 we propose to televise 4,500 linear feet of sanitary sewer main and inspect 18 structures in preparation of milling and overlaying Vine Hill Rd in 2011. The specifications were sent to six firms, inviting them to quote the project. Attachment 1 is the Quote Tabulation for the 2011 Mill & Overlay Sanitary Sewer Jet Vacuum Cleaning, Main Line Televising and Structure Inspection Project which were opened and tabulated on July 21, 2010. The low quoter is Pipe Services Corporation in the amount of $4,770.00. The City of Minnetrista has successfully used Pipe Services Corporation for their projects. This project will be funded by the Sewer Enterprise Budget which didn't specifically budget for this work but we do budget $70,000 annually for this type of work. Options 1. Direct staff to work with Pipe Services Corporation for this project. 2. Direct staff to utilize a different quoter. 3. Do nothing. Staff Recommendation Staff recommends working with Pipe Services Corporation for the 2011 Mill & Overlay Sanitary Sewer Jet Vacuum Cleaning, Main Line Televising and Structure Inspection. Council Action: City of Shorewood Quote Tabulation Mill & Overlay Sanitary Jet Cleaning, Main Line Televising, Structure Inspection Project City Project No. 11-02 Quotes Opened: July 21 2010, 10:00 A.M. City of Shorewood Engineer: James Landini . ...... ..... .. .... .... .. .. ..... . .. . . ... ...... 1 Infratech $ 8,420.00 2 Midwest Trenchless Technologies $ 7,545.00 3 Lametti & Sons 4 Pipe Services Corp $ 4,770.00 5 Hydrovac Inc. 6 Visu sewer $ 17,850.00 7 8 9 10 11 12 13 14 15 Attachment 1 1 Department Engineering Council Meeting 7/26/10 Item Number: #3E From: James landini, P.E. Item Description: 2010 Authorize Expenditure of Funds for proper disposal of Street Sweep spoils Background / Previous Action Shorewood Staff swept the City streets in 2010 which collected approximately 380 tons of waste material. Attachment 1 is the Quote Tabulation for the 2010 Street Sweeping Spoils Disposal Project which were opened and tabulated on July 7, 2010 and again on July 21, 2010. The specifications were sent to seven trucking firms the first time, inviting them to quote the project. We did not receive any quotes. The second time they were sent to five construction firms and one trucking firm, inviting them to quote and received a quote from Midwest Asphalt and a quote from Metro Gravel. Metro Gravel provided a quote on a per truckload basis and a per ton basis. Both quoters were equal on the per ton basis. Midwest Asphalt provided the quote on the form provided within the specifications in the amount of $11,400. Midwest Asphalt has successfully worked with the City on projects for the past three years. This project will be funded by the Streets and Roadway Fund which budgeted $9,000 and the stormwater management fund which budgeted $20,000 for street sweeping disposal. Options 1. Direct staff to work with Midwest Asphalt for this project for a not to exceed $15,000. 2. Direct staff to utilize Metro Gravel. 3. Do nothing. Staff Recommendation Staff recommends working with Midwest Asphalt for the 2010 Street Sweeping Spoils Disposal not to exceed $15,000. Council Action: City of Shorewood Quote Tabulation Street Sweep Spoil Disposal City Project No.10-14 Quotes Opened: July 21 2010, 10:00 A.M. City of Shorewood Engineer: James Landini ......... ... .. .......... ..... ...... Quote I Midwest Asphalt $11,400.00 2 Carl Bolander & Sons 3 Frattalone 4 Metro Gravel $30/ton 5 Veit 6 W. M. Mueller & Sons 7 Northwest Asphalt 8 9 10 12 13 14 15 Attachment 1 Department: Planning Council Meeting: 7/26/10 Item Number: 3F From: Brad Nielsen, Planning Director Item Description: Massage Therapist License — Mimi's Skin Care and Massage Background / Previous Action Haimonot (Mimi) Smith has applied for a therapeutic massage license to conduct business at 6140 Lake Linden Drive (the Bosworth building). Her application and background material are attached for your review. While it is unclear whether this license requires Council approval, past practice has been to route these through the Council. Options The credentials appear to be in order. Therapeutic massage and skin care services were specifically addressed in the Bosworth development agreement in 2005. Options are to approve or deny the application. Staff Recommendation Staff recommends approval of the license. Council Action: License Year: �) 0 Date: - 7 -- - X -- 10 `!U Application Fee *: $350 Investigation Fee * *: too % Receipt # o f 7033 Permit #: 3o (carry HaimanotT Smith Ml i , S (C�.CE cvx�G� MO- SSO <i� Phnne- 952 -474 -3322 Birthdate: 10(13/71 Address: 11320 Cedar Pointe Dr S Minnetonka ino /day /yr Street City Site Address: 6140 Lake Linden Drive, Suite 130 Street Description of services you will provide: Facials, Bodywraps, Waxing, Massage a Attachments Required: Educational Requirements (initial application only) 500 hours coursework requirement (initial application only) Certificate of Insurance Exceptions to License Requirements: Attach a copy of qualified state license Fee: $150* Investigation Fee: / G40 (initial application only)** Term: Expires December 31 of each year. Renewal required annually. r-- 2 Y 07 - 06 - 2010 S'g attire o App tcant Tit e Date APPROVED: Planning Director Approved by City Council on Date I P 0 (d a® N m p mwar c a O _ Lol a C cri Q) m 0 O O L U" Cn co O N C C 2i 0 C O O I 2 Q J r l � 2 � 6 N \ O 6 0 J Z g b O y y v � v 7 p Q 3 N O ( 0 v W `o `o v m 0 CAL OBE COLLEGE June 4, 2002 To Whom It May Concern: This is to verify that Haimanot Smith (SS# 472 -37 -9398) is a graduate of Globe College in the Massage Therapy Diploma program. The program consists of 37 credits, and 600 contact hours Haimanot began the program on January 1, 2001 and fulfilled all requirements of the Massage Therapy program and was granted a diploma on March 22, 2002. I have included a copy of Haimanot's transcript, along with a program description sheet, detailing the contents of each course, along with the credits and amount of hours in each course. If you need further information regarding Haimanot's enrollment at and graduation from Globe College, please contact me at (651) 714 -7308. Sincerely, 1 * M - Uard" Lisa M. Odland Assistant Director of Education Oakdale Center • 716610th Street North • Oakdale, Minnesota 55128 -5408 Phone: (651) 730 -5100 • Fax: (651) 730 -5151 ACO RLI . BI o t i e THIS BINDER IS A TEMPORARY INSURANCE CONTR SUBJECT TO THE CONDITIONS SHOWN ON THE REVERSE SIDE OF THIS FORM. AGENCY COMPANY BPNOERR Advance Insurance Agency, Inc. CNA B10063025218 EXPIRATION ... .._ .. 5241 Viking Drive 598 ZOO DATE EFFECTIVE EXPIRATION DATE TIME Edina, MN SS435 X AM X !1201 AM 07/01/2010 i 12.01 1 07/31/2010 p PM NOON (NC N tdq ExlY 52,831, 1928 ( NA52.831. 0 572 _ THIS BINDER IS ISSUED TO EXTEND COVERAGE IN THE ABOVE NAMED COMPANY CODE: I SUB CODE: PER EXPIRING POLICY#: AGENCY 00636801 DESCRIPTION OF OPE RATIONSNEHICLESIPROPERTY (Including Locatlan) INSURED Mimi's Skin Care and Massage, LLC 6140 Lake Linden Dr, Suite 130 ontents located at Shorewood address Shorewood, MN 55331 -2954 COVERAGES LIMITS TYPE OF MSUAANCE _ COVERAGFJ50WAS DEDUCTIBLE,' COINS PROPERTY CAUSESOPLOSS i �easlC BROAD X, SPEC i Business Personal Property, Replacement Cost 5001 -� 10,00 GENERAL LIABILITY LEACH OCCURRENCE ;$ l,OOO, ODO XI COMMERCIAL GENERAL LIABILITY - RE 1$ 100,066 ......_.I CLAIMS MADE X MED EXP(Anyone person)$, 5,000 5,000 - ,PERSONAL AADVINJURY $ 1vD96s000 GENERAL AGGREGATE I3„ 2s000,000 PETRO DATE FOR CLAIMS MADE: 1 PRODUCTS - COMPlOP AGO $ 2,600,600 VEHICLE LIABILITY I COMBINED SINGLE LIMIT . S ANY AUTO BODILY INJURY - {Per pe ALLOWNEDAUTOS { BODILY INJURY,SPeracddant) S. , `` 1 SCHEDULED AUTOS I PROPERTY DAMAGE $ HIR£DAUTOS MEDICAL PAYMENTS $_ NON -OWNED AUTOS PERSQNAL INJURY PROT 5, I, UNINSUREOMOTORLSF i jS f VEHICLE PHYSICAL DAMAGE DED y ALL VEHICLES _ -_? SCHEDUL£D VEHICLES ._., 1 ACTUALCA$HVALUE. -� COLLISION; I STATUDAMOUNI OTHER HAN CU _ GARAGE LIABILITY AUTO ORLY_ EA ACCIDENT ANYAUfV OTHER THAN AUTO ONLY _• ._ ..__ .,_ � FAG/;I AQCIDENr AGGREGATE S EXCESS LIA81LlTY I EACH OCCURRENCE.. i s UMBRELLA FORM ;.AGGREGATE_- „__,$_ I OTHER THAN UMBRELLA FORM -RETRO DATE FOR CLAIMS MADE' ISELf INSURED RETENRQN IS __,,,, �. WC STATU CORY LIMITS i . WORKER'S COMPENSATION �, G.L. EACH ACCIDENT 1 $ AND EMPLOYER'S LIABILITY LF.L_DISEASE -EA EMPLOYEE I _E.L. DISEASE - POUGY LIMIT � M & 1 Marshall PY Il Sley Bank, Lt Successors and /pr assigns TS !FEES SPECIAL _..._. . 5.. _. _.. .. CONDITIONSr A Lender's Loss Payee re: BPP of Insured ;.:TAXES -..s OTHER -- 1 C OVERAGES � F:STIMAT£D TOTAL PREMIUM � S MORTGAGEE I ADDITIONAL INSURED ISAOA o$sPAYEE_ X Lenders Loss Payable Collateral Dept. LOAN 401 B Executive Dr 53051075 -10000 Brookfield, W1 53065 AUTHORMED REPRESEW7 I E ._ ..... -.. John Ro oney r Page 1 oft © RD 0 -2 ry CORPORATION 99 067. AIDSeed. ACORD 75 (2007tU4) The ACOR€3 name and logo are registered marks ACORD CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, JULY 13, 2010 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING A. Roll Call Present: Chair Norman; Commissioners Quinlan, Edmondson, Heck; Park Coordinator Anderson, and City Council # Absent: Commissioners Trent, Robb, and Gaidos B. Review Agenda Quinlan moved, Edmondson seconded, approvmi the 2. APPROVAL OF MINUTES A. Park Commission Quinlan moved, Swaggert seconded, appro Commission Meeting as submitted. Motion 3. MATTERS There were none 4. REPORTS on Council�xtember Bailey i6# ed that tf par�Y noting that Publie works E below the l t mated amount m CIP. City Administrator 4/0. Minutes of J of the 2010, Park Council approved the asphalt project for the Silverwood Brown found a package for approximately $12,000, well Bailey indicatedthe Councfl,�ilso discussed the park CIP and other budgets during its work session. With regard to the XIP 130ey noted that while the Park Commission did a good job identifying numerous enhanceme m. e parks, the City Council cannot approve a CIP with a deficit. He directed T the Commission to recover its CIP and prioritize its expenditures to ensure there is a balance to expenditures versus incdme. Chair Norman interjected that, based on the joint work session, the Council directed the Commission to identify the bigger projects that should be accomplished in the coming years and insert them in the CIP for long term planning purposes. Bailey stated that he, too, recalled the joint work session and that Council member Woodruff did encourage the Commission to create a wish list, but since the Council is not willing to commit to an additional funding source we must balance or match the Park budget. He acknowledged that the PARK COMMISSION MINUTES TUESDAY, JULY 13, 2010 PAGE 2 OF 5 Commission could have a separate list of items they'd like to accomplish in coming years should money appear as opposed to what the existing funds are but not offer up the current CIP for Council approval. Anderson pointed out that, during the joint work session, the Council did challenge the Commission to challenge the Council. It was stated that the Commission shouldn't avoid projects because the money is not there, but instead challenge the Council to determine where funding should come from. Chair Norman maintained that this was the same direction and conversation given the Commission last year, to create a CIP for the next 9+ years knowing there would be a deficit but to show what needs to be done and pursue funding to get it done. He acknowledged that staff should have`itade the Commission s aware it was off task. Bailey reiterated that the view of where we'd like to go is official CIP. Quinlan asked if similar situations existed within the He acknowledged that, faced with things that must g Bailey said that Council must make some difficult the funds aren't there or rates go up. Heck interjected that the Council must contmi} will come from to fund them. He noted that the and that public works is going thru the same pri there to allocate funds within the timeframe we Heck commended the C capital improvement these projects are down support all of these des4 back and prior t0eTh- that they wy#ffld like funding considerations, realil time, even as "f rzb f as 2025. Quinlan stated th broader wish list, be approved in the for other departments sii&as public works. what doe; the Council do'v1,., ' get delayed simply because what prole�ts get (lone and where the dollars ritical r pf0j& oad ts that may not get done rocLss,. HeckAtated that the dollars are not owing the direction they were given, creating a long term y worthwhrleeroects, but he acknowledged that now that roil recogrnzcse fact that they do not have the funding to Ie�imeframeedesignated and would like the Commission to go f hidst thmediate attention but retain the wish list as items funds become available. the "C- 6minission for following Council direction, but recognizing es vke must push some things out as long term plans phased in over pursue grants which may allow us to take advantage of our Chair Norman suggested we discuss this further later in the agenda and consider creating a column specifically for those `wish list' items that can be slid into the active CIP given funding. B. Review Monthly Expenditure Report and 2010 CIP Heck suggested that this report be considered quarterly as opposed to monthly, since so little happens on a month by month basis. PARK COMMISSION MINUTES TUESDAY, JULY 13, 2010 PAGE 3 OF 5 Chair Norman agreed, but directed staff to ensure this item does not fall off the radar, as have some items several years back when asked to be brought back. Heck ensured Norman this would not be the case. C. Update on Work Program Anderson explained that, while the 2010 work program was on task for a majority of the work items, there were several that were moved up from future CIP's that have required much of staf attention, including the Manor Park playground, which in turn requires others to be delayed. One such item that will be delayed is the installation of the tot lot pig; Al a ; i quotes from the manufacturer have been obtained, Anderson notedfat our'W the staff or the time to expand the perimeters to the playgroundfpr fhe installi surfacing of the Skate Park has been delayed by Public Worltigbi or Brown projects outside patching until the end of the season sincpifaff is currently ove roadways and does not have the staff or time to comnle'�his nmieA Finn t 1v be delayed since there are no contractors who wish to pE public works staff to do the prep work themselves and a heart and Freeman Parks. While the `._kc works department does not have In addition, the blacktop wRi suspended all asphalt rcomQW to seal coating over -n the drmkii'puntain continues to in tktp d process. This turn will require W_Jh complete the fountain work. D. Update on Manor Parkelter and Anderson reported that the projects are well un} Installation on Saturday, August 14, from 8am- stated that, as part of the Hennepin County awa award. The final note, Andes* igated that playground equipment m-kreparati the in: for themselves the profit beine maw lip,mvited the CoAiinissioners to the Volunteer sled around agnup sheet for them to register. She 1 meta ill be posted at the site acknowledging the )rks stafold already begun disassembling the current She encouraged the Commission to visit the site and see E. U Anderson ited outi5 slab If e ibpen poured, the parking lot approved, and as soon as the shelter arrives, whicj "Id be any day, tl 1 be pu`b�llj? , � i e commented that she had met a man and his three small children at the p of last week and th E& was lobs g forward to a shade shelter to sit under while his children played. He also suggested the grills be"' nstallA 5. ADDITION L REPI_ k EMENT OF SWING SET OPTIONS FOR MANOR PARK ADDITION Anderson explained tR1VK0e the barrier free playground had been approved and the project underway, the update of the current, w'wng set was not planned as part of the project. Upon discussing with the manufacturer the desire to obtain a quote for an accessible swing set from the new playground, Anderson obtained two options to share with the Commission. The first would be an accessible path to the swing set with a retro -fitted accessible swing seat for $4,784.93. The second option would be for an entirely new swing set, accessible from the new playground, with an accessible swing seat as well. Autumn Touissant, a parent of a 5 year old wheel chair bound boy from the Manor Park neighborhood, asked to comment. She stated that, as parent of a handicapped child it is critical to them that an accessible swing be part of the overhaul. She stated that another family in her neighborhood has a child in a wheel chair also and many times there are very few things for the kids to do on playgrounds except PARK COMMISSION MINUTES TUESDAY, JULY 13, 2010 PAGE40F5 swing. In addition, she indicated it is critical that the swing seat have a bar which attaches to the seat between the child's legs so that they do not slip out of the swing seat. She pointed out that a swing of this nature, as well as the rubber surface, makes for a safer environment for all children and urged the Commission to support the new set. She also acknowledged the fact that an accessible playground with ramps even allows grandparents to join in the fun and offers an intergenerational experience for everyone you can't find anywhere else. The Commission concurred that replacing the entire swing set would be the most logical step for the additional $1000, as opposed to a retrofit for little less. Chair Norman pointed out that, given the fact that Director Brown saved money on the Silverwood parking lot and that the'6v&all Manor Park project has come in under budget, there is money available to make this change,,,*ecially in light of the neighbor's request. Swaggert moved, Edmondson seconded, recommending th arty council approve Option B, changing out the current swing set for the new frame ba ith #swings inclu([rif accessible swing with bar, concrete path and rubber coating, not to emCreed $7,000. Motion paS, 6. REVIEW CIP Bailey noted that the transfers will not Heck pointed out that road projects are faced 't equipment programs. While the Commission i7 now the Commission needs to tweak the list to the Commission consider phasing in expensive Commission, that the G must be spread out over Chair Norman asked if Heck might be funded by grants as available. u, -. small Heck stated that`! projects could be the Comri list, while was not a a separate r problems regift in&funding and new y things the pilks will need in the future, 1 bis they'd like to see done. He suggested ver subset ii4t years. Heck maintained to the ection 44the plan but something that they felt in containing the optional programs, those that be pulled in to certain years as they become ite formal document for the Park Commission that be a realistic plan that will be funded, while leaving a must be out 5 years, but a longer term prioritization of pending �s out further. Chair Norman stated thafe would like to have more of the Commissioners present to discuss the CIP further and asked if they could discuss this item further at the next Commission meeting. He asked staff to supply the Commissioners with an earlier version of the CIP and the current listed within the packet to compare and begin their prioritization process. Quinlan stated that he, for one, did not want to lose what they had done. He pointed out that the Commission spent a great deal of time massaging the numbers to arrive at this document and it seems a bit fuzzy as to how they will accomplish their long term goals. He recognized that they could push the document out further and attempt to formalize or prioritize their desires in a more concrete way. PARK COMMISSION MINUTES TUESDAY, JULY 13, 2010 PAGE 5 OF 5 Heck suggested he work on creating a program which would establish a separate pending category, in which active items could be placed, recoded or re -sorted as needed. By creating a pending balance and separate CIP balance, the Commission could classify their objectives and work on obtaining grants to achieve some of them. Chair Norman stated that, while they do want to utilize some of their reserves, they should retain an amount for reserves and continue to apply for all kinds of grants. He noted that there are numerous grants out there if we just apply; we may be surprised at the awards. He directed the Commissioners to identify our active versus pending projects in a priority order to remain at a positive balance for the 5- year CIP. Anderson interjected that, while there are grants available, staff will,oary apply for those items that match those needs identified within the CIP, both pending and actd ted that she would send out an email to all of the commissioners containing his iriwuctY 7. PRIMARY ELECTION ON AUGUST 10 - NEED TO DETERMINE DA F FOR AUGUST PARK COMMISSION MEETS Chair Norman asked staff to send out an email asking who c6W`dx mike the "meeting if it were held on August 24 otherwise offering up the 17` as an alternative a S. REVIEW REQUEST FROM RESIP WR,, EGARDING Br1�ETBALL HOOP AT BADGER PARK The Commission discussed the request made by the anopymous rfsld nt for a basketball hoop to be installed within the tennis cgunt s�f m and determin ` that Badger�'ark would not be a good fit for or an appropriate location for b etball'vva m the tennis cpurt complex as the courts are the most heavily used in the City and th 7uld causej��rtain conflicts" If anything, the hockey surface would be considered for hard surfachI first. 9. DISCiT CAGE R JAM E FOR NEXT YEAR IP A Ander nreported that, mi of nately, lefiiafage Band Jain for July 23` has been cancelled. Due to the factt�e City only recervai CD s frtvtfparticipants, the City had no choice than to cancel. Based on efforts mad e,khe staff level t omot ®sthe event, Anderson asked for comments on how the Commission be1leved the city might improve the program for next year. Anderson summarized the advertising, partn Ii s made did other promotion done. She compared the costs and prizes awarded winners from surroundang coiriunities, noting that Excelsior also cancelled their battle of the bands this year. " PIN .. '° The Commission considered whether the response was due to economic conditions, little financial incentive this year, saturation of similar events, or a need to open it up to more than high school youth. Edmondson encouraged staff to find out from other success stories what they do right. Anderson reported that the Friday evening Music in the Park series featuring Root City had very low attendance as well. Even though the band was excellent and the weather pristine, attendance was merely about 45 people. She stated that this was not surprising given the fact that the Commission did not choose to go forward with the Music in the Park series until well into May and June and little time was left to properly promote the event. She strongly urged the Commission to resolve the MIP partnerships by the PARK COMMISSION MINUTES TUESDAY, JULY 13, 2010 PAGE60F5 end of the year, if they wish to receive adequate promotion within all of the local press magazines which publish their summer programs editions in January. She stated that the city simply missed the boat this year and voiced concern whether the final two children's concerts in August would be well attended for the same reason. 10. NEW BUSINESS 11. ADJOURN Chair Norman moved Swa ert seconded adjourning the Park Com ,16siou gg J g nt meeting of July 13, 2010, at 8:07 p.m. Motion passed 4/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder Department Council Meeting Item Number Parks July 26, 2010 7A From: Twila Grout, Administrative Assistant Date: July 16, 2010 Kristi Anderson, Community Rec Resources CC: Larry Brown, Director of Public Works Item Description: Swing Set for Manor Park Background / Previous Action The City received a request from a Shorewood resident requesting a handicap accessible swing. There are two handicap children in the neighborhood that would benefit from a handicap accessible swing. At the Park Commission meeting of July 13, 2010, the Park Commission determined that with the accessible playground being installed at the park, it would be beneficial to also have a handicap accessible swing. Therefore the Park Commission recommended the purchase of a new handicap accessible swing set for Manor Park and the cost should not exceed $7,000. Attached is the Minnesota /Wisconsin Playground quote for the swing set at Manor Park totaling $5,801.13. Staff Recommendation Staff recommends that Council approve the Park Commission recommendation and authorize staff to proceed with the project. Council Action: Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-54251763-546-7787 Fax 763 -546 -5050 1 info @mnwiplay.com New Swing Frame City of Shorewood Attn: Kristi Anderson 5755 Country Club Road Shorewood, MN 55331 Phone: 952-960-7905 Fax: 952-474-0128 QUOTE #3355 07/14/2010 Ship To Zip: 55331 WOMOMMEMOMMM MMOMMEM pY 1 1 1 8695 Game Time - Fuel Tot Seat 2 3/8"- 8695 $238.00 $238.00 2 8908 GameTime- Belt Seat 23 /8 "Od(8908) $183.00 $366.00 1 p8542 GameThne - 8' High Swing Frame, 2 3/8" $988.00 $988.00 Toprail - Frame color- - p8546 GameTime - 8' High Add -a -Bay, 2 3/8" $483.00 $483.00 Toprail - Frame color- I Rubber GameTime - Rubber Stufa:ccConcrete Pad $3,059.00 $3,059.00 50% Green /50% Black 141 SF 1 8550 GameTime - 2 3/8" Zero -G Chair (5 -12) -Gals $47100 $472.00 Chain - seat color - harness color (beige or yelloiv)- SubTot l: $5,606.00 Discount: ($112.64) Tax: $19.80 Freight: $287.97 Total Amount: $5,801.13 This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items atone time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Ganretime, c/o Mimnesma/Wisconsin Playground. Pricing: f o.b. factory, Firm for 30 days from date of quotation. Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month Finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety stu facing; borders and drainage provisions. Page 1 of 2 y # 0 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 763 -546 -7787 Fax 763 -546 -5050 1 Info @mnwiplay.com New Swing Frame Acceptance o -q uotation• Accepted By (printed): _ _ P.O. No: signatuic........ Date: Title: Phone: Pacsimile: Purchase Amount: $5,80 1.13 QUOTE #3355 07/14/2010 Page 2 of 2 CITY OF SHOREWOOD coo 5755 Country Club Road . Shorewood, Minnesota 55331 .952- 474 -3236 Fax: 952 -474 -0128 • www.d.shorewood.mn.us • cityha11@oi.shorewood.mn.us To: Park Commission From: Kristi Anderson — CRR Twila Grout — Administrative Assistant Date: July 6, 2010 Re: Agenda Item 5 — Manor Park Boundless Playgrounds Swing Set Access Options At its previous meeting, the Park Commission recommended the City Council approve the proposed Boundless Playgrounds Design submitted by Mn/Wi Playgrounds for re- development of the Manor Park playground to an accessible play structure. The Council approved the recommendation at its June 28 City Council Meeting and the equipment order has been placed with an estimated installation date of Saturday, August 14 2010. In an effort to retain the current swing set space and incorporate it into the boundless design, staff asked the manufacturer to provide several options for the Commission to consider at this time or propose for a later date. The first Option A, attached, provides for an adaptive swing with chains and rubber surface over concrete access path leading to one end of the current swing set. The quote for this option is $4,784.93 Option B, attached, adds a new swing set frame bay with 4 swings, as well as, provides the rubber coated concrete access path to the set for an estimated cost of $5,801.13 STAFF RECOMMENDATION: Staff recommends the Park Commission review the designs provided and make a recommendation to the City Council to move forward with their preferred option or make no recommendation at this time and table this item for later discussion or installation. SVMW A P LAY C64E b8 0 Enriching Childhood Through Plea, City of Shorewood Attn: Kristi Anderson 5755 Country Club Road Shorewood, MN 55331 QUOTE #3354 06/25/2010 Ship To Zip: 55331 1 8531 Game'rime - Adaptive Swing w / Chain $361.00 $361100 1 Rubber GameTime - Surface over concrete pad 185 $3,986.00 $3,986.00 SF, 50% greerl black Contract: USC SubTotal: $4,347.00 Discount: Tax: $3 TN Freight: $148.18 Total Amount: $4,78493 This quotation is subject to polices in the current Gametirne, Park and Piaygnound catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametunc, c/o Minnesota /Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. Order Information: Bill'ro: _ Ship To: Company __. Project Name: Attn: Alto: Address: Address: City, State, Zip: ._. _ City, State, Zip: Contact: Contact: Tel: TeL Fax ............ __...... Fax Page 1 of 2 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-54251763-546-7787 Fax 763 -546 -5050 1 info @mnwiplay.com Swings & Rubber Surface o or) A.FL AYE ORE i0Rg7 T rrw�� ErlslchlN Childhood Through Play Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-54251763-546-7787 Fax 763- 546 -5050 1 info @mnwiplay.com Swings & Rubber Surface Ae ceP ncc o pnotaCion: Accepted By (printe(l): _ P.O. No: Signat n'e: Date: _. ......... Title: Phone: Facsimile: Purchase ise Amount $4,784.93 QUOTE #3354 06/25/2010 Page 2 of 2 �� �� Minnesota / Wisconsin Playground d 5101 Highway 55, Suite 6000 QUOTE Golden Valley, Minnesota 55422 #3355 Ph. 800-622-54251763-546-7787 Fax 763 -546 -5050 1 info @mnwiplay.com 06/25/2010 New Swing Frame City of Shorewood Ship To Zip: 55331 Arm: Kristi Anderson 5755 Country Club Road Shorewood, MN 55331 This quotation is subject to polices in the current Gametlme Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted and changes are .subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota /Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. Payment terms: payment in full, net 30 days .subject to approval by GameTime Credit Manager. A 1.5 °/ per month finance charge will he imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retuinage not accepted. Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance o£ equipment and off- loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Acceptance of guoC ation: Accepted By (printed): Signature: Title: P.O. No: llate: Phone: Facsimile: Purchase Amount: $5,801.1.3 Page I of I F 6 P 1 8531 GameTune- Adaptive Swing w /Chain $361.00 $361.00 1 8695 GameTimc - Encl Tot Seat 2 3/8" -8695 $238,00 $238.00 2 8908 GameTime - Belt Scat 3/8 "Od(8908) $18100 $366.00 l p8542 GameTimc - 8' High Swing Frame, 2 3/8" $988.00 $988.00 Toprail 1 p8546 GameTUne - 8' High Add -a -Bay, 2 3/8" $483.00 $483.00 Toprail I Rubber GameTime - Rubber SurfaceConcrete Pad $3,059.00 $3,059.00 50% Green/50% Slack 141 SF SubTotal: $5,495.00 Tax: $19.69 Freight: $286.44 Total Amount: $5,801.13 This quotation is subject to polices in the current Gametlme Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted and changes are .subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota /Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. Payment terms: payment in full, net 30 days .subject to approval by GameTime Credit Manager. A 1.5 °/ per month finance charge will he imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retuinage not accepted. Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance o£ equipment and off- loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Acceptance of guoC ation: Accepted By (printed): Signature: Title: P.O. No: llate: Phone: Facsimile: Purchase Amount: $5,801.1.3 Page I of I Department: Planning Council Meeting: From: Brad Nielsen, Planning Director 7/26/10 Item Number: 8A Item Description: Edwards, Mary — Conditional Use Permit - Revised Background / Previous Action At its 6 April meeting, the Planning Commission held a public hearing to consider a request by Mary Edwards for a conditional use permit to build a new home on a substandard lot at 6170 Ridge Road (see Planning memorandum attached). The property does not meet the 40,000 square -foot area requirement, but does comply with the 70 percent requirement for existing lots of record. The Planning Commission agreed with the staff's recommendation to approve the demolition of the old house and construction of a new one, conditioned upon two nonconforming accessory structures being brought into conformity. The Commission went on to recommend that the nonconforming garage be allowed to remain on the site until the new home was completed. The vote to recommend approval was unanimous. At its 26 April meeting, the City Council directed staff to prepare a resolution approving the CUP as recommended by the Planning Commission. A resolution to that effect was subsequently adopted by the Council on 10 May. In processing the building permit for the project and an escrow agreement relative to the removal of the nonconforming structures, the Applicant's attorney challenged the City's authority to require the removal of the nonconformities, citing an eminent domain statute passed in 2006. The Applicant submitted a revised plan, with a request to keep the nonconforming structures. The Planning Commission at its 20 July 2010 meeting agreed to reopen the public hearing for the application to consider the revision. Staff had notified property owners within 500 feet of the subject property that a revision was being considered. The Planning Commission, based on a revised staff report, voted to recommend that the existing garage located on the property could remain, but was not convinced that the shed /deck near the lake was protected under the eminent domain statute. The City's aerial survey from 1966, does not show the shed /deck near the lake (it does show the existing garage) and staff finds no record of a building permit having been issued for the structure after 1966. The Commission agreed to recommend approval of the revised CUP, keeping the existing garage in place, and giving the applicant six months, or upon issuance of a certificate of occupancy, whichever occurred first, to remove the shed /deck, unless they could demonstrate Council Action: to the satisfaction of the Commission and Council that the structure was, in fact, a legal nonconforming use. The Commission's recommendation was based on the revised site plan which shifts the building to the south side of the property in order to comply with the 30 -foot side yard setback requirement. Staff has prepared a resolution to that effect for your consideration. Options Approve the resolution, modify the resolution or direct staff to prepare a new resolution denying the revised CUP. Staff Recommendation Staff agrees with the Planning Commission's recommendation. MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 14 July 2010 RE: Edwards, Mary — Conditional Use Permit for Construction on a Substandard Shoreland Lot (Revised) FILE NO.: 405 (10.01) In May of this year, Mary Edwards was granted a conditional use permit (C.U.P.) to construct a new home on her property at 6170 Ridge Road. The C.U.P. was granted subject to several conditions, among which included a requirement to bring the two nonconforming accessory structures — a garage near the road and a shed/deck near the lake — into conformity with current zoning requirements. The applicant and her builder had previously determined that there was no feasible way to achieve conformity without removing the structures in question. As plans proceeded, staff prepared a standard escrow agreement relative to guaranteeing the removal of the nonconforming structures. In his review of the draft escrow agreement, the applicant's attorney has challenged the City's authority to require the removal of the buildings, citing an eminent domain statute — 117.184 (a copy of which is attached as Exhibit A). In discussing this matter with the City Attorney, she indicates that requiring the removal of "legal nonconforming" structures raises some concern in light of the statute, which was passed in 2006. We discussed a number of issues relative to the case: 1) is there aneed for a new public hearing, given that anyone interested in the case would be under the impression that the buildings would be removed ?; 2) do the nonconforming structures qualify as "legal nonconforming " ?; 3) what, if any, effect does keeping the two buildings have on the placement of the new home ?; and 4) should the City take the position that accessory buildings may not be protected under the statute? Following are staff s recommendations relative to these questions: 1) The applicant has submitted a revised site plan (see Exhibit B) that moves the new home southward on the property. Instead of being 10 feet from the north line, the home is 10 feet from the south line. What this accomplishes is that the lot will be able to comply (except for the nonconforming structures) with the minimum side yard setback requirement. In order to s� 4 . It PRINTED ON RECYCLED PAPER Memorandum Re: Edwards C.U.P. 14 July 2010 satisfy the total 30-foot side yard setback, with no one side less than 10 feet, the house has been moved to have a 27.5 -foot setback on the north side of the lot. This, combined with the 2.5 -foot setback on the existing garage, makes 30 feet. The applicant has managed to avoid a variance application by complying with the 30 -foot requirement. In doing so, a new public hearing is not required, according to the City Attorney. Staff is in agreement that anyone who received a public hearing notice on the original request should be advised that a revision to the C.U.P. will be considered at the 20 July Planning Commission meeting. The initial public hearing could be reopened if anyone wishes to speak at the meeting. Had there been a variance involved in the revised plan, ,a new application and hearing would have been required. 2) The subject statute specifically protects legal nonconforming uses. The existing garage appears to be of similar vintage as the existing house which was built in the 1920's. Italso shows up on the City's aerial survey maps that were photographed in May 1966 (see Exhibit C). The shed and deck, however, do not show up on the aerial survey and there is no record of a building permit having been issued for the structure. The City Assessor estimates that the building is approximately 20 years old, and the Building Official states that it is quite unlikely that the stricture is 30 years old. All of this leads us to conclude that the structure is not protected under the statute cited by the applicant's attorney. As -such, the revised C.U.P. should stipulate that the shed/deck structure must be brought into conformity (moved or removed). 3) As mentioned in l) above, the revised plan complies with the setback requirements for the R -lA /S zoning district. By moving the building southward, the applicant has avoided a variance. It is worth noting that the revised plan involves a retaining wall on the south side of the home. One last item relative to zoning' requirements is that the driveway for the existing garage must be removed. Single - family lots are only allowed to have one driveway per 120 feet of street frontage. Since the existing garage is somewhat of an auxiliary structure (extra car, boat, etc.), occasional driving over grass should not present a problem. 4) The City Attorney does not recommend taking a position that the statute does not extend to accessory structures. This obviously will necessitate some changes to our current Code and our approach to nonconforming uses. Although these structures now appear to be protected, it does not suggest that they should go unregulated, and in no case should; they result in the approval of variances that might encourage their, survival. It is recommended that a' thorough study of the statute and our Code be incorporated into this year's Planning Commission Work Program. Staff recommends approval of the revised' conditional use permit, with the stipulation that the nonconforming shed and deck be brought into conformity with R -IA /S zoning standards. Cc: Brian Heck Dan Meuisi Mary Tietjen Mary Edwards 2- MINNESOTA STATUTES 2009 117.184 117.184 COMPENSATION FOR REMOVAL OF LEGAL NONCONFORMING USE. (a) Notwithstanding any law to the contrary, an ordinance or regulation of a political subdivision of the state or local zoning authority that requires the removal of a legal nonconforming use as a condition or prerequisite for the issuance of a permit, license, or other approval for any use, structure, development, or activity constitutes a taking and is prohibited without the payment of just compensation. This section does not apply if the permit, license, or other approval is requested for the construction of a building or structure that cannot be built without physically moving the nonconforming use. (b) This section applies to an action of a political subdivision of the state or a local zoning authority occurring on or after May 20, 2006, that requires removal of a legal nonconforming use as a condition or prerequisite for the issuance of a permit, license, or other approval. History: 2006 c 214 s 10 Exhibit A Copyright Oc 2009 by the Revisor of statutes, state of Mix MINNESOTA STATUTE 117.184 . p� MAPLF �MAPLE 680 1,2 /• /� /ll/ / �7, MAPLE I , 001/ �eAS�OOD � 932.77 CONTOUR' - / �` / / / � CLUMP ELM 6 ,31 LINE (0.H.W.) � ;/ �" � h / ��� / / / / / EXISTING *0 to' ASE � "x14 S" MAPLE. / /� / egsswouo/ / /� GARAGE � �� J v Y J i I I I I f ,(���� l / L a K / �, MAPL . A /RCH/ / / I I / 3M 04k �� I ' p � ✓ ✓ ✓ / �� �/��� Y�I� F , � 212.17 UP -- 00 Q LINES ��,� � > L =2.95 16 a "• I DESCRIBED / �/ / / / / / / 1 / /�11 °•' �° � ��. / >�43 X" o :. ° ° °� McBSI =2.79 / / �R,q� / / / / �/ /• / / _ Q QP y 1�:� �'�� EkiS _CEDAR 7 O, �� / F % / . / o /lR� 5 ES r MEASURED / DECK l O In• eas.1) s Ho -- =� w- 0 0 3'... / / / Y � ( :' REN SS E \� O ' >� �Rl ✓� sq o J eeo 24" , / / N 'a/ ` / r ✓ / l \ MAPLE All Dm S, 9 / / ✓�� ° o 96' / / / /// /� <:FT/ I s, �� 99 8 >< ALE \ F;:. 1�3 ✓�i� / �� 14 / / CE / / �n CREEK y X404 ` �n.:29" MAPLE D2 -14' r_c< v �' o A oRCVI o A O ,�(([[ �F / _ 24" BAS WOOD/ / / / / // / m A 0 \ Oi 726 F D _ S_ 1MAPLE \ BASSW _ 23 G S ALp� l swoop 1' o ..... _, V'• -. 680 / / S 17 r ,` ', - 3' °0 ,I , / PROPOSED 00 ! 0011 I 12s oAK_ °� a » oo / DRIVEWAY / Ov C) IV /0 V I I I I A/ °. P�b r ' �� 0) poA�DD 7 7) � / � � JD"J 'rK \ �� R rEL r — "� an m I / BOxR `iJ h t ti o ,�� /,- / O 6 g R0 p /�� POWER 3 12.3..... 16 "x2o "x24" -RED 4 „ POLE 3 1 �qAK v v PI ME 1 d _.. vu %Gl, SPRUCE- �a� >� O X ,2"',. � N� 18 ". C SPRUCE; \ SPRUCE V�' /y�� S / i Y /i�J.` Go _ ;,1 W `CJ 6���F�ER �O X2 SPRUCE EXISTING �3 S� W 91 \ \ ,, / -RED - / �� DA HOUSE 0 ,�E / 6„ #6230 N:` �� %qd,v> / BRUa sPRuc� �� / zo 4J �(L,V ov 9 J ) - -- � EXISTING o3... 0 0. GARAGE �.._ S ° Exhibit B 680 3 _ REVISED SITE PLAN 7 > >� Edwards C.U.P. 0n �+ v l I � A 'a, ENr i o SWAMP TREE SCALE: I =100 WOODED AREA 0 50 100 200 PHOTO CENTER HORIZONTAL CONTROL POINT CONTOUR INTERVAL, FIELD SURVEY ELEVATION PLOTTER ELEVATION DASHED LINES REPRESENT 1 FOOT DATE OF PHOTOGRAPHY: M. Exhibit C SHOREWOOD AERIAL SURVEY Dated May 1966 July 15, 2010 To: Shorewood Planning Commission cc: Mary Edwards Dan Meiusi Re: Property owned by Mary Edwards at 6170 Ridge Rd., Shorewood, MN We begin this letter by saying that we are very pleased to have Mary Edwards as a neighbor on Christmas lake and are supportive of her desire to build a new home at 6170 Ridge Rd. With that said, as the owners of the property immediately to the south of her lot, we would like to voice some concerns and observations about the issues relating to the development of the property. We were intending to do this in person at the meeting on July 20th but are unable to attend so have chosen to write this letter in hopes that you will take our comments under consideration. The following outlines our thoughts on the current issues being evaluated by the planning commission. The garage and the structure at the lake - We have no objections to her keeping these. We understand that she purchased the property anticipating that these would stay. House position - It is our understanding that if she retains the garage that it will effect the placement of the house on the lot. This is where we have some concerns. First of all it would seem that her desire to position the home more in the center of the lot makes the most sense for both her and us. She gets the best use of the lot and both parties get more privacy. This would be a win/win outcome. Secondly, we are concerned that if she has to move the home within 10 feet of her property line on the south side that it could create some drainage issues. If you look at the elevation between the lots there is a significant drop between the properties. This is currently being managed by a retaining wall. We have no idea if bringing the house closer to the lot line will create any draining or erosion issues but would like to better understand how this will be handled so it does not adversely effect our property or the bluff area. We want to thank you in advance for considering our input and hope that the outcome sati a 1 concerned " ies. J es 1 d Karen Meyer 6230 Ridge Rd. Shorewood, MN 612819 -5833 �" I_ I From: Bruce D. Malkerson [bdm @mgmllp.comj Sent: Tuesday, July 20, 2010 3:59 PM � ('45A I To: dan.meiusi @mchsi.com; Brad Nielsen Cc: Mary C Edwards Subject: RE: Edwards Brad, I want to reiterate what I have said to you in the past and that is do not believe that the City has the legal right to apply its setback ordinance standards as you are now doing.First, it is not clear in the ordinance that you can do so. Even if there were an ambiguity concerning same, as you know, the law is clear that such an ambiguity must be construed for the property owner and against the City. Finally, your interpretation is clearly contrary to the intent of the state statute that was specifically adopted to protect these type structures unless the City decides to pay for them.Please advise the Planning Commission of my position by providing a copy of this email to them.My client does not want to be in an adverse position to the City.Nopefully, things will be worked out tonight so all parties are satisfied and the intent and goal of this remedial law are met.Please forward this to the City Attorney. Bruce D. Malkerson Malkerson Gunn Martin LLP 1900 U.S. Bank Plaza South 220 South Sixth Street Minneapolis, MN 55402 General Office: 612 - 344 -1111 Fax: 612- 344 -1414 Direct Dial: 612 - 344 -1699 Cell Phone: 612 -518 -6075 - - - -- Original Message---- - From: dan.meiusi @mchsi.com [mailto:dan.meiusi @mchsi.com] Sent: Tuesday, July 20, 2010 3:43 PM To: bnielsen Cc: Mary C Edwards Subject: Edwards Brad, Attached please find the letters about which we spoke Thank you again for your help, Dan Meiusi Cornerstone Construction LLC MN 612 - 747 -5005 I look forward to seeing you tonight. 1 0 To whom it may concern: ld © O July 2010 This letter is in regard to the property at 6170 Wit oad' Our family bought the property not long after the middle of the 1900's and enjoyed many years on this special road as well as the beauty and recreation of Christmas Lake. Our parents both lived here until their passing. To our family's sadness, just this past year our dad passed away. He and all of our family enjoyed the lake very much and we were dismayed when we had to make the decision to sell this special property. Our sadness, with regard to the property, was somewhat pacified when we met the new owner, Mary Edwards. She was very gracious to us and generous in an offer to let us visit the property and enjoy the lake as time would allow. Our father shared the lake with all of his children and grandchildren and Mary has offered us the ability to share it with our children and grandchildren as well. Decades ago a deck and beach house was built by the water so that all of us could more easily enjoy the lake and as dad and mom got older they could continue to access the lake side. Dad was an avid fisherman and he stored all of his fishing equipment in the beach house and on the deck by the water. As you may know, on this particular property, it is very difficult to move things up and down the steep hill side and the beach house and deck provide great space for storage and for shelter. Since Mary so generously offered to let us visit the property, we decided to leave some of the fishing equipment that we had all used in the beach house so it could continue to be enjoyed on the lake. Recently we became aware of the fact that, as a condition of allowing Mary to rebuild the old house, she may be required to tear down this special beach house and deck. This would be a real loss to all of the family as then we would not be able to pass on the history of what was built to our next generations. We don't really know all of the legalities of these requirements but it would truly be a shame if Mary had to tear them down. We are unsure what the permitting requirements were at the time or what dad may have done but, certainly, it was not uncommon for families to build similar structures near the lake and many, like us, did. The beach house and deck have been there for decades. It would be a real loss to have to remove them now. Please, on behalf of our family and all the history that it represents to us and Christmas Lake, allow her to keep them. Sincerely, The Kramer Family Attention: Brad Nielsen City of Shorewood 5755 Country Club Road Shorewood MN 55331 Dear Mr, Nielsen, July 20, 2010 We are Mary Edwards' next door neighbors to the north and the owners of 6140 Ridge Road. This letter represents our support of the plans for her house to be built at 6170 Ridge Road with the side yard setbacks similar to the structure that is currently there. We have had a connection with our property since 1965 and we purchased it in 1985. The property at 6170 has been the same, as far back as we can remember, with the grey 2 -story farm house, unattached garage and beach house on the property. Our support includes leaving the unattached garage and beach house as they are presently located. If you have any questions, call us at home. 952- 474 -7705. Sincerely, Allen and Gail Ofstehage t CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, 20 JULY 2010 MINUTES (EXCERPT) CALL TO ORDER Chair Geng called the meeting to order at 7:00 P.M. ROLL CALL Present: Chair Geng; Commissioners Arnst, Nielsen; Council Liaison Woodruff Absent: Commissioner Vilett APPROVAL OF AGENDA Arnst moved, Hasek seconded, approving the as presented. Motion passed 6/0. APPROVAL OF MINUTES June 29, 2010 Arnst moved, Davis seconded, June 29, 2010 pending addition 1. RECONSIDERATION OF A Appljcaor: I, , Mary on COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. Director of July 20, 2010 Commission Meeting Minutes of 14. Motion passed 6/0. BUILD ON A SUBSTANDARD LOT Director Nielsen reviewed his staff report, which states in May of this year Mary Edwards was granted a conditional use 'permit (C.U.P.) to-c oi I struct a new home on her property at 6170 Ridge Road. The lot is substaotlarri in area and requires a C.U.P to build on due to the Shoreland District regulations. The C.U.P. was gdantcd subject to several conditions, among which included a requirement to bring two nonconforming accessory Structures - a garage near the road and a shed /deck near the lake - into conformity with current zoning requirements. The applicant and her builder had previously determined that there was no feasible way to achieve conformity without removing the structures in question. Since then the applicant's attorney has challenged the City's aut.. o ity to require the removal of the buildings, citing eminent domain statute 117.184 adopted in 2006. The original approval in May was based on a site plan that assumed the nonconforming accessory structures, hlcluding the garage, would be removed. The side yard setbacks for the R -1 A/S zoning district are 30 feet total with no side being less than 10 feet. The garage is 2.5 feet from the south side lot line and therefore requires a 27.5 foot setback from the north side to achieve the total 30 feet. The applicant has submitted a revised site plan showing the proposed new house repositioned southward on the lot in order to satisfy the 30 -foot setback requirement, thereby avoiding the need for a setback variance. The staff report further states that the statute specifically protects legal nonconforming uses. The existing garage appears to be of similar vintage as the existing house which was built in the 1920's and shows up on the City's aerial survey maps that were photographed in May of 1966. The shed and deck, however, do not PLANNING COMMISSION MINUTES 20 .July 2010 Page 2 of 3 show up on the aerial survey and there is no record of a building permit having been issued for the structure. The City Assessor and Building Official estimate that the structure is less than 30 years old. These factors led staff to conclude that the shed /deck structure does not qualify as legal nonconforming and therefore is not protected under the statute. Commissioner Hasek asked if the driveway leading to the garage is also legal nonconforming, and if the stairway leading to the shed /deck needs to be removed. Nielsen responded that the code allows only one driveway access per every 120 feet of lot frontage so the old drvewa} needs to be removed. The stairway is okay since lots may have a stairway per City Code, no wider than 4 f L for Iak ai cess. Hasek asked if the City has any other aerial photographs sets he looked at but none provided anything conclusive the applicant's builder, then presented an aerial photo frc the shed /deck. Commissioner Ruoff asked Mr. Meuisi if the shed /deck structurally sound and in good shape. Mary Edwards said she actually talked with the late 1950s. She also said a neighbor told her sh She stated she really wants to keep the structure i Dan Meuisi provided several letters from the structures. Commissioner Ruoff asked what the Nielsen said something that existed 1 1956, or something that was issued., , Ruoff said he would be ltiterested in boathouses are gcmewhat umpe in Nielsen said that would be a whole st are other, more recent : ,cover. ,Ian Meuisi, within the vicinity of Mr. Meuisi said it is told her they built the shed /deck in the being there Since the house was built. in Support of allowing the applicant to keep s that establishes legal versus illegal nonconformity. Director ordinance`s' whelz #,,e City was incorporated, which was about be built, would be legal. from a historical preservation perspective. He said of the culture and character around Christmas Lake. lication in itself with its own set of rules. Council Li'aispit Woodruff said lie saw a similar situation before the LMCD where the applicant was able to demonstrate legal status by providing photographs that clearly showed a structure existing prior to regulation that would otherwise preclude it, and 'also had affidavits from neighbors or witnesses. He questioned whether the City has the latitude to authorize additional time for the applicant to investigate if there is evidence to substantiate the age of the shed /deck. - Nielsen said the City could allow that. Ruoff asked if the applicant has the option of applying for a historical preservation C.U.P. while still being able to get the house under coristruktion. Nielsen said it would be a tight schedule and would have to be concluded prior to occupancy of the house. He cautioned that whatever means of proof, such as affidavits, etc. the City chooses to accept Would become the standard for future applications. Chair Geng said he didn't think the form of proof needed to be predetermined but he is concerned about precedent too. He said if hearsay letters of testimony are accepted then a pretty low threshold is being established. The burden of proof is on the applicant to show that the structure existed with the City's incorporation. He stated he doesn't question the honesty of what is being told to the applicant, but he is not satisfied with hearsay. PLANNING COMMISSION MINUTES 20 July 2010 Page 3 of 3 Ruoff noted that the aerials are inconclusive one way or the other; it could be looked at from both perspectives. Arnst moved, Ruoff seconded, to recommend that the existing legal nonconforming garage be allowed to remain on the site, except that the driveway leading to it must be removed. Motion passed 6/0. Mr. Meuisi questioned why the driveway must be removed. D Attorney's opinion that it is not subject to the statute nor does the Hasek moved, Arnst seconded, to recommend that allowed to remain for up to 6 months or upon issm occurs first, for the purpose of allowing time for the q 6/0. There was discussion and deliberation about the prod applicant should return to the Planning Commission with Commissioner Hutchins pointed out that the actual on. Arnst moved, Hasek seconded to recommend Dan Meuisi stated he wants to appeal the lot. Arnst withdrew the motion rec discussion. Hasek agreed to the Director Nielsen reiterated that existing nonconforming garage, amendment to change the setbac said it was his and the City )w it. sting nonconforming shed and deck be the Ceitif o,ate of Occupancy, whichever t to :prove its legal status. Motion passed The consensus was that the the status of the shed /deck. Use Permit, as revised, had not yet been acted Use Permit... to the south side of the Use Permit for purpose of less than a 30 -foot total side yard setback, including the [back variance application, or application for an ordinance the Shoreland District. Arnst moved, 14asek seconded to i`oommend approval of a revised Conditional Use Permit based on the revised site "plan that positions the ;proposed douse to the south side of the lot, and subject to the motions previously made in regard to Allowing the existing garage to remain on the property and allowing the sired /deck to remain for a period up to 6 months pending proof of its legal status. Motion Patti Helgesen, Department Date Council Meeting Item Number Administration 7/21/10 7/26/10 #1 0a From: James Landini, City Engineer Item Description: Water Brochure Background / Previous Action: At its meeting on July 12, Council reviewed the draft Water Brochure as presented by Alan Wallner, with W Creative. Council recommended edits to the Brochure. Mr. Wallner indicated the final Water Brochure would be provided at the July 26 Council meeting, and that the Brochure will go to print on July 28. The final Water Brochure is attached. Options 1. Approve the Water Brochure, as presented 2. Approved the Water Brochure, with additional edits. 3. Do not approve the Water Brochure. This option means the Brochure will not be available for the 2011 Road Improvement Project public information meeting. Staff Recommendation Staff recommends Council approve the Water Brochure as presented. Council Action: Start enjoying city water. (It's easier than you think!) Find out if water is available at your home. Call the city engineer at 952 -960 -7900 What if water isn't available yet? The city will work with interested neighborhoods to help make water available. FACT: Road construction is the cheapest and best chance for your neighborhood to get water. WITHOUT A ROAD PROJECT WITH A ROAD PROJECT 57,000 to $10,000* per $7,000 to $10,000` per home + S1,000,000 per mile 1 home + $ 0 per mile Is there road construction in your neighborhood's future? Learn about the costs and timelines for getting city water for your neighborhood by starting or signing a petition. A petition can be circulated to neighbors, or kept at City Hall for people to sign. The process is easy! 1. One neighbor must decide to start a petition. Call the city engineer at 952 - 960 -7900 2. If 67% of your neighbors sign the petition, the city will conduct a feasibility study to learn how much it will cost each home to have city water. 3. Two public hearings will be scheduled, so that neighbors can look at the numbers and make an informed decision. 4. Following the public hearings, city council members will consider residents'opinions on the project, along with other relevant factors, and make a final decision on whether or not to proceed with the project. A petition with 67% of neighbor signatures: • Is a signal that your neighborhood is interested in learning about the costs of getting city water. • Is the go -ahead for the city to start a feasibility study to get the numbers. • Is only the first step. The city will schedule two public hearings where you and your neighbors can evaluate the numbers. A petition: • Is NOT a final decision for or against the project - City council members will take into account the opinions of residents regarding whether or not to start a water main installation project, but the final decision is up to the council. • Is NOT a blank check - The target assessment for a water main project is $10,000 or less per home. If the assessment is more than that, past experience suggests that the council may cancel the project. • Is NOT a commitment to connect to city water - Even if you sign the petition and water goes in with your road, you will not be forced to connect to it or abandon your well. 3 easy ways to pay your assessment 1. Pay all at once. 2. Use city financing and roll it into your taxes. Example: $10,000 spread over 15 years at 6.5 = $1,100 a year (or about $90 per month). 3. Take a loan out with a private lender. • What happens if my neighborhood approves city water? You and your neighbors will be assessed the cost of the water main (approx: $7,000 to $10,000 each) whether or not you signed the petition and whether or not you choose to hook up to the city water main. Congratulations! Water is available! Best of all, the 57,000 to $10,000 you were assessed is a credit toward your connection fee if you choose to connect Ready? Follow the "if water is available at your home" It is always your choice whether to connect to city water. You are free to keep your private well - or to use both. Even if you choose not to connect to city water, the option will always be open to you - and to future buyers of your property. If water is available at your home... 1. Great! Contact the city to find out how much you owe on your assessment, and make arrangements to pay. 2. If you choose to connect to city water, the connection fee is around $10,000, minus the amount 3. If the water main assessment for your residence was paid in the past— by you or by a previous owner — you can still deduct it from the connection fee. 4. Hire a contractor to do the job (the'mechanical contractors'section of the Yellow Pages or another business directory is a good place to start). 5. Pay the hook -up fees before the work begins. (About S415 total* for connections, meter, inspections, and more. ) Have questions? Ready to start? Call the city engineer at: City of SHORE INVEST IN TOMORROW City water may add resale value. A growing number of people prefer the security, reliability, and convenience of city water. This can be especially important for home buyers. Though there are still people who prize private wells, homes that are connected to city water (or have that option available) are typically easier to sell. 1 know how important city water is to potential home buyers, because I'm the one who fields the calls about it l can't even count how many potential sales have come to a halt because buyers learn there is a private well instead of city water." —lames Landini, P.E., City of Shorewood The short-term view: private wells are cheaper... as long as nothing goes wrong. Residents with working private wells do not have to pay fees to the city (minimum of $17.50 a month), though they do have to foot the bill for filtration systems, well cleaning, water softening, pumps, backup generators, testing, higher insurance rates, and more. When private wells go wrong... Private wells are vulnerable to flooding, collapse, equipment failure, power loss, contamination, and failure due to age. Repair can be expensive, and today's figures show new wells can cost around $7,000 to $9,000, while adding virtually nothing to the resale value of your home. The long -term view: city water is an investment in the future. City water is more than an investment in the value of your property; it's an investment in the health of your community. Property values rise, hydrants go in, insurance rates go down, and the people who want to keep their wells can keep their wells. ENJOY THE QUALITY TODAY City wells access a deep aquifer. City wells are drilled deep, accessing an aquifer far beneath the earth's surface, where the water purity is considered excellent. Private wells are typically not dug as deep because of the high costs associated with such deep drilling. City water is softer than private well water. City water hardness has been measured at about 19 grains per gallon. So, while some iron and minerals are present, tests have shown that Shorewood city water is softer than private well water. Most residents who switch report saving money on treatment, using half the salt they used with private well water. REST ASSURED City water is tested monthly to ensure safety. Following guidelines from the Minnesota Department of Health under the Safe Water Drinking Act, the city tests its water every month for coliform bacteria, and annually for nitrates, arsenic, VOCs, lead, and more. Homeowners are responsible for testing their own private wells. If you have a private well, testing is up to you. Groundwater can contain man -made and naturally occurring toxins that can get into private well water. The State of Minnesota recommends testing private wells once a year. As private wells age, more and more contaminants can seep in. "I think there is true value in the safety and reliability of city water. This is a big - picture issue — it's about making the right investment." — Mayor Chris Lizee City water works — even when the power goes out! Residents who are connected to city water can still run their taps, take showers, and flush their toilets when the power goes out. That's a major advantage in this area, where much of the electrical grid is above ground, which means the power goes out frequently. CITY WATER FACTS: • You cannot be forced to connect to city water, even if a water main runs along your street. (Unless you are a business or multi - family housing of 4+ units.) • When you sign a petition for city water, it is a way to get more information about costs, not a final commitment. • Even if you choose to connect to city water, you don't have to abandon your private well — you can keep it for watering your lawn. • Unused wells must be sealed. The city has programs to help with the costs. • City water availability may increase property values and decrease insurance rates. (Check with your local real estate agent or insurance broker.) DOES YOUR PRIVATE WELL WATER CONTAIN DANGEROUS CHEMICALS? Find out! Even water that looks and tastes good can contain dangerous contaminants. The state of Minnesota recommends you have your private well water tested in a laboratory at least once a year. This is the only way to know for certain that your water is safe for you and your family to drink and bathe in. Water testing kits available for Shorewood residents! Visit City Hall and pick up a kit. Tests cost around $35 to run. Standard tests typically look for: Coliform bacteria - indicates human and animal waste contamination, and diseases such as salmonellosis, dysentery, and hepatitis. • Nitrates - a common contaminant of Minnesota groundwater, linked to serious health issues. We strongly recommend you request a test for. • Arsenic - about 100 known cases of private wells with excessive arsenic are in the Shorewood area and that number is growing! Excess exposure to arsenic has been shown to increase the risk of skin problems, circulatory and nervous system diseases, and cancer. Many homeowners also request tests for: • Volatile organic compounds (VOCs) -studies suggest that 2% to S% of Minnesota's private wells contain VOCs, which have been linked to problems with the central nervous system, liver, or kidneys; some VOCs are known to cause cancer. • Lead (from well pipes and fittings) - exposure to lead can damage the brain, nervous system, and kidneys; infants and small children are particularly at risk. Department Council Meeting Item Number Administration July26, 2010 10 - B From: Brian Heck, City Administrator Item — Dog License Ordinance i Description /Background /Previous Action I received a forwarded e -mail from Council member Turgeon and Council member Zerby regarding a residents concern with the requirement for dogs to receive rabies vaccination in order to obtain a dog license. The resident wants the Council to consider incorporating a provision to the ordinance that provides an exemption to the vaccination requirement for dogs that experience an allergic reaction to the vaccination. Staff has not begun any research in to this issue. I did receive some information from council member Zerby from a city in Main that has such an exception. There are also a few cities in the metro area that eliminated their dog licensing program. Staff is looking for direction from the Council on if they are interested in amending the licensing ordinance. I attached the relevant section of the ordinance. Council Action: 701.04 REGISTRATION AND LICENSING REQUIREMENTS Subd. 1. Registration and license required. Every person who owns a dog over the age of six months shall cause the dog to be registered and licensed as hereinafter provided. Subd. 2. License tag and fees. All dogs kept in this city, including those allowed by special permit, shall be registered in the office of the Administrator. The owner shall obtain a license and tag for each dog and pay for each fee as the City Council may, by resolution, adopt. The Council may provide for higher license fees for female dogs than for males or spayed females. The license tag shall be securely attached around the dog's neck and kept there at all times during the license period. If the tag is lost or stolen, the owner shall receive a duplicate license and tag upon payment to the Administrator a fee as provided in § 1301.02 of this code. Subd. 3. Rabies inoculation. No license shall be issued for a dog unless the owner shall show written evidence that the dog has been inoculated for the prevention of rabies within the past two years. Subd. 4. Term of license. The license period shall be for the whole or unexpired portion of the year ending on the ensuing December 31. Subd. 5. New residents of city. Any person who moves into and becomes a resident of the city and who owns a dog within the city shall cause the same to be registered and licensed as provided hereinbefore within a period of not more than 30 days after becoming a resident of the city. (1987 Code, § 701.03) (Ord. 81, passed 11 -25 -1974; Ord. 173, passed 8 -12 -1985; Am. Ord. 213, passed 3 -27 -1989; Am. Ord. 263, passed 12 -14 -1992) RABIES 1705.1090 DEFINITIONS. Subpart 1. Board. 'Board" shall mean the Board of Animal Health. Subp. la. Confinement. "Confinement" means restricting an animal in such a way that it can always be found and cannot wander away. Subp. lb. Domesticated wild animal. "Domesticated wild animal" means a wild or hybrid animal that is confined or controlled by a human and for which the rabies incubation and viral shed time are unknown. Subp. 2. Effectively muzzled. "Effectively muzzled" shall mean a dog fitted with a muzzle securely attached to the head and designed in such manner as to prevent said dog from biting any other animal or person. Subp. 2a. Farm animal. "Farm animal" includes horses or livestock raised for food. Subp. 2b. Hybrid animal. "Hybrid animal" means an animal that is partially a wild or domesticated wild animal. Subp. 3. Owner. "Owner" shall mean legal owner of animal(s), or the owner's agent, or the person in possession of or caring for such animal(s). Subp. 4. Person. "Person" shall mean an individual, firm, or corporation. Subp. 4a. Pet. "Pet" means an anima'_ for which there is a licensed rabies vaccine and which is ordinarily maintained in the home of the owner. Subp. 5. Positive rabies case. "Positive rabies case" means an animal showing signs associated with rabies that are observed and reported to the board by a veterinarian, or an animal diagnosed as positive for rabies by a recognized laboratory, or both. Subs. 6. Rabies specimen. "Rabies specimen" means that part of an animal or an entire animal submitted for rabies examination. Subs. 6a. Under the supervision of a veterinarian. "Under the supervision of a veterinarian" means that a veterinarian is on the premises and is responsible for the rabies vaccination. Subp. 7. Vaccinated. "Vaccinated" means an animal immunized for rabies by or under the supervision of a licensed veterinarian with a vaccine licensed by the United States Department of Agriculture and used in accordance with the label approved by the USDA taking into consideration the duration period of immunity set forth for the vaccine. The National Association of State Public Health Veterinarians annually publishes the Compendium of Animal Rabies Prevention and Control which lists all vaccines approved and licensed by the USDA and the duration of immunity for each vaccine. The board shall maintain current editions of this compendium which are available to the public upon request. Subp. 8. Veterinarian. "Veterinarian" means a licensed graduate of a veterinary college, who is accredited by the United States Department of Agriculture. Subp. 9. Wild animal. "Wild animal" means a nonhuman terrestrial mammal or a bat that is wild by nature. SCAT RUTH: MS s 35.03 HIST: 12 SR 151; 17 SR 1279; 25 SR 1378 1705.1100 REPORTING. Any person having knowledge of or who reasonably suspects any animal to be infected with rabies shall report same to the board immediately. STAT AUTH: MS s 35.03 1705.1110 SUSPECT RABIES SPECIMEN. All suspect rabies specimens shall be shipped in suitable containers which are properly labeled or transported directly, together with a completed rabies data form to the appropriate laboratory. See directions on rabies data form. STAT AUTH: MS s 35.03 1705.1120 INVESTIGATION OF POSITIVE RABIES CASE. All known positive cases of rabies shall be investigated by a veterinarian employed by the board or the Animal and Plant Health Inspection Service, United States Department of Agriculture. The results of each investigation shall be submitted on forms furnished by the board. STAT AUTH: MS s 35.03 HIST: 12 SR 151 1705.1130 ANIMALS BITTEN OR EXPOSED BY RABID ANIMAL. Animals determined by the veterinarian to be bitten or otherwise exposed by a rabid animal shall be humanely euthanized or quarantined in an animal -tight enclosure constructed so that the animal cannot escape and to prevent the animal from biting or coming in contact with persons or other animals. The quarantine period is for six months unless conditions in part 1705.1175 or 1705.1180 are met or the animal is subject to part 1705.1131. The quarantine starts with the day of exposure. Quarantined pets must be vaccinated at the beginning of the quarantine. Unvaccinated animals should receive a series of three vaccinations on days zero, seven, and 14. STAT AUTH: MS s 35.03 HIST: 12 SR 151; 25 SR 1378 1705.1131 WILD ANIMALS. Wild animals, domesticated wild animals, or hybrids for which there is no licensed rabies vaccine must be euthanized or quarantined for life if exposed to a rabid animal. STAT AUTH: MS s 35.03 HIST: 25 SR 1378 1705.1140 Repealed, 12 SR 151 1705.1145 ANIMAL RABIES VACCINES. Because of techniques and tolerances, species limitations, and public health implications, animal rabies vaccines may only be administered by or under the supervision of a veterinarian. Rabies vaccine must not be sold or distributed to persons other than veterinarians or distributors of veterinary products, who may only sell it to veterinarians. STAT AUTH: MS s 35.03 HIST: 12 SR 151; 25 SR 1378 1705.1146 RABIES VACCINATION CERTIFICATES. The veterinarian responsible for the administration of the rabies vaccine must sign a rabies vaccination certificate for each pet vaccinated. The certificate must, include: name, address, and telephone number of owner; pet's name, breed, size (weight range), sex, age, species, and color; vaccine name, company, serial number, date administered, and duration of immunity or date the vaccination expires; rabies tag number; and the name of the veterinarian and the clinic, the veterinarian's signature, and the veterinarian's code number or license number. SPAT RUTH: MS s 35.03 HIST: 25 SR 1378 1705.1147 VACCINATION OF OTHER SPECIES. Use of rabies vaccine in animal species for which the vaccine is not licensed must not be recognized and the animal must be considered to be unvaccinated. A vaccination certificate may not be written for these species. SEAT AUTH: MS s 35.03 HIST: 25 SR 1378 1705.1150 Repealed, 12 SR 151 1705.1151 BITES TO HUMANS. Subpart 1. Pet animals. If a pet animal bites a human, the net must be confined and observed for signs suggestive of rabies for ten days or euthanized and tested for rabies. If at any time during the ten-day observation the animal dies, it must be tested for rabies. If the animal shows signs suggestive of rabies, it must be euthanized and tested for rabies. Stray or unwanted pet animals may be euthanized after a five -day holding period and, if euthanized, must be tested for rabies. If, after consultation with a board or public health official, a veterinarian requests a rabies test in writing, a stray or unwanted animal must be euthanized and tested during the five -day period. Subp. 2. Farm animals. If a farm anima'_ bites a human, it must be evaluated on an individual basis by a veterinarian. I£ it is normal, it may be confined for 14 days. If it exhibits unusual behavior, it must be euthanized and tested for rabies. Subp. 3. Wild animals; domesticated wild animals; hybrid animals. If a wild animal, domesticated wild animal, or hybrid animal bites a human, the wild animal, if available, must be euthanized and tested for rabies. Domesticated wild or hybrid animals must be euthanized and tested for rabies, except that the animal may be exempted from testing if a veterinarian determines that the animal shows no signs of rabies, the local authority, the state public health veterinarian, and the executive director of the board of animal health agree, and the person bitten receives the postexposure vaccination regimen. An exempt animal must be quarantined until completion of the postexposure vaccination regimen. Subp. 4. Lagomorphs; small rodents; and insectivores. A lagomorph, small rodent, or insectivore that has bitten a human should not be tested unless recommended by the Board of Animal Health or the Minnesota Department of Health. STAT AUTH: MS s 35.03 HIST: 25 SR 1378; 27 SR 1175 1705.1152 ENFORCEMENT. Local animal control, health, and law enforcement officials are responsible for enforcement of part 1705.1151. STAT AUTH: MS s 35.03 HIST: 25 OR 1378 1705.1160 Repealed, 12 SR 151 1705.1170 VETERINARIAN'S INSPECTION REPORT. Quarantines established on animals under these rules will. not be released until a written report is received by the board from a veterinarian stating the veterinarian has inspected the animals, and no signs of rabies were observed. STAT AUTH: MS s 35.03 HIST: 12 SR 151; 17 OR 12'19 1705.1175 RELEASE OF QUARANTINE ON VACCINATED ANIMALS. Animals may be released from quarantine after 40 days under the conditions in items A to C. A. The animal must have been vaccinated for rabies at least 21 days before exposure. B. The animal must have been revaccinated for rabies immediately after exposure. C. The written report required in part 1 _705.1170 must be received by the board. STAT AUTH: MS s 35.03 HIST: 12 OR 151; 25 SR 13'78 1705.1180 RELEASE OF QUARANTINE ON FARM ANIMALS. Quarantines established on farm animals other than pets, because of rabies exposure may be released upon request after 90 days have elapsed from date of exposure if: A. no new cases of rabies have developed on the premises; and B. a written report is submitted to the board by a veterinarian stating the veterinarian has inspected all animals on the premises and that no animals are showing signs of rabies. STAT AUTH: MS s 35.03 HIST: 12 SR 151; 17 SR 1279; 25 SR 1378 1705.1190 AREA PROCLAMATION AND QUARANTINE. When an investigation reveals that rabies exists and oresen.ts imminent danger of an epidemic, and it is necessary to control the outbreak and prevent the spread of the disease, the executive director of the board shall make and file a proclamation and establish a quarantine to include any territory in the state. STAT AUTH: MS s 35.03 HIST: 1.2 SR 151; 25 SR 1378 1705.1200 CONDITIONS OF PROCLAMATION NOTICE AND QUARANTINE. In accordance with the Minnesota Statutes, sections 35.67, 35.68, and 35.69, pertaining to the control of rabies and the proclamation notice, the following shall apply when a proclamation notice and quarantine are in effect. The proclamation and quarantine shall be in effect not to exceed six months and shall be in full force five days after proper publication or posting. No pet shall be allowed to run at large within the quarantined area unless effectively muzzled or confined on a leash as described in the proclamation notice for the duration of the quarantine. It shall be the duty of all local peace officers and health officers to enforce the provisions of the rabies law, rule, and proclamation notice. STAT AUTH: MS s 35.03 HIST: 25 SR 1378 1705.1210 PERMIT FOR REMOVAL OF PETS. Special permits may be issued by the executive director of the board for removal of pets from a quarantined area. The permits will be granted only if: (1) the pet has been vaccinated for rabies at least 21 days before the quarantine proclamation under part 1705.1190; (2) there is no evidence of exposure to a rabid animal; and (3) the pet will be quarantined for 40 days at its new destination. Removal of pets from a quarantined area in Minnesota to other states will require prior approval from disease control Officials in the state of destination. STAT AUTH: MS s 35.03 HIST: 12 SR 151; 25 SR 1378 Rabies in Minnesota Fact Sheet What species carry rabies in Minnesota? • The most common wildlife reservoirs for rabies in Minnesota are skunks and bats. • Squirrels, rabbits, mice, rats and other small rodents rarely die of or transmit rabies. • There are several strains of rabies that affect different species. In Minnesota, the skunk strain and several different strains affecting bats are most common. The raccoon strain of rabies is not present in Minnesota. Raccoons can become infected with the skunk strain of rabies, however it is rare. The last rabies confirmed positive raccoon in Minnesota was in 1993. How do I know if an animal is carrying rabies? • The clinical signs of rabies vary depending on the species of animal affected and the strain of rabies. • Most animals show behavioral changes or neurological signs. Cats often are aggressive. Cattle may bellow frequently and have trouble walking and swallowing. Dogs show a variety of signs ranging from aggression to difficulty swallowing and paralysis. Some animals die rapidly without marked clinical signs. • Signs of rabies in wild animals are extremely variable; some animals may become bold or aggressive, or act sick, while others may appear perfectly normal. • Laboratory tests of the animal's brain are the only way to confirm that an animal has rabies. How is rabies transmitted? • Rabies is transmitted when the virus, which is present in the saliva of an infected animal, penetrates the skin, usually through a bite. A healthcare provider should be consulted anytime a bite breaks the skin. • Bites from bats can be very difficult to detect and may go unnoticed. If there is any chance that physical contact with a bat occurred (this includes finding a bat in the room of an unattended child, or waking up to find a bat in the room) the bat should be captured and tested for rabies. • Rabies can also be transmitted if a scratch, open wound, or mucous membrane of the eyes, nose, or mouth is contaminated with saliva from a rabid animal, but this is uncommon. • An animal or person cannot get rabies simply by petting an animal or by being sprayed by a skunk Why does the State require a quarantine on animals that are bitten or exposed to a rabid animal? • Once a domestic animal is exposed to rabies virus, the amount of time until clinical signs develop (incubation period) can range from 2 to 26 weeks, depending on the location of the bite and amount of virus that enters the body. Most domestic animals show clinical signs and die within 3 to 12 weeks. • A quarantine will minimize contact between the exposed animal and people and other animals, thereby reducing the likelihood that the virus will spread. Minnesota Board ofAninial Health 625 North Robert Street. • St. Paul, MN - 6,5 - 2 96 -2 94 2 • 6,5 7417FAX • 1- 800 - 62 7 - 35 2 9 ?T In accordance with the Americans With Disabilities Act, an alternative form of communication is available upon request, Why does the State require that a pet animal that bites someone be confined and observed for 10 days? A domestic animal cannot transmit the rabies virus to humans or other animals until the virus is present in the saliva, which occurs toward the end of the incubation period. Once the disease has progressed to this stage in domestic animals, the animal will show clinical signs of rabies within 10 days. Why does the State require that wild animals be euthanized and tested for rabies if they bite a person? • Wild animals cannot be effectively vaccinated for rabies. • Because the signs of rabies in wild animals are variable, it is impossible to tell if they have rabies simply by observing them. • The incubation period for rabies in wild animals is variable at best, and often unknown. How can I protect myself from getting rabies? If you are bitten by a potentially rabid animal or believe that you might have come into contact with the saliva of a rabid animal, consult your physician immediately for medical advice. While rabies is a fatal disease if left untreated, there is safe and effective treatment if given soon after exposure. The current series of post - exposure injections is less painful and intensive than in the past. In addition to an injection of human rabies immune globulin given on the first day of treatment, a series of five vaccinations are administered in the arm on treatment days 0, 3, 7, 14, and 28 (the first day of rabies treatment is referred to as day 0). If you think you may have been exposed to a rabid animal or have any questions about your risk of contracting rabies, please call the Minnesota Department of Health at 651- 201 -5414 or at toll -free at 877- 676 -5414. If you have questions about your pet or other animals that may have been exposed to rabies, please call the Minnesota Board of Animal Health at 651- 296 -2942. Updated 10/19/2007 Minnesota Board ofAnirnal Health 625 North Robert Street. • St. Paul, MN • 651- 296 -2942 • 65i- 296- 7417I+AX • 1-800- 627 -3529 TTY In accordance with the Americans With Disabilities Act, an alternative form of communication is available upon request. Number of Test Positive Rabies Cases By County 1 977 -2009 Total cases: 1676 15 L . W6pd; Marshall Koochiching Beltrami 1 Polk �e— rgtor St. Louis Cook 18 4 17 nos 4 z Norman Mahnomen 12 4 Ca 2 Hubbard Clay BecF,er 2 20 18 Wadena Carlton Otter Tail WIN!- - 12 1 1 53 5 20 Pine Todd 0 No cases reported 6 Douglas 70 Morrison 13 0 1-10 cases 10 22 18 58 11 -20 cases Traverse Sievers Pope Steams 37 - Isant' 6 f 21-30 Big Store 9 15 72 2 0 0 cases Sh erburne 23 Swift 1 Anoka 0 31-40 cases 25 z Meeker Wright 38 14 20 Chippewa 0 .?. 0 18 1 C 7 0 41-50 cases 0 29 5� Ra Hennep'- 28 Lac Qui Parle %1c Lec, 72 51 + cases Yellow Medicine Renville Carver 19 17 14 18 Dakota Sibley Scott cc:' Lyon 15 Redwood dhue Rice Le Su 32 10 16 Niccllet 15 23 Wabashe 20 9 13 a, Brown 13 C Murray S C o - tell� Dodge onwood .9 50 18 Watonwan 36 1 0 Blue Earth 0 11 -23 16 34 E 26 2 § a. - 0 Rock � Nobles _ac-son % Faribault Fr eeborn Mower Fillmore Houston 32 54 21 27 11 21 47 46