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08-23-10 CC Reg AgPCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 23, 2010 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. L CONVENE CITE' COUNCIL MEETING A. Roll Call O) 3. 4. 5. 6. 7. 8. 9. Mayor Lizee Bailey Turgeon Woodruff Zerby _ B. Review Agenda APPROVAL OF MINUTES A. City Council Work Session Minutes, August 9, 2010 B. City Council Regular Meeting Minutes, August 9, 2010 CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List B. Authorizing Submittal of the Three Rivers Park District Regional Trail System 2010 -2011 Winter Use Permit MATTERS FROM THE FLOOR (No Council action will be taken) PUBLIC HEARING REPORTS AND PRESENTATIONS PARKS - Report by Representative PLANNING - Report by Representative ENGINEERING/PUBLIC WORKS Minutes Minutes Claims List Administrator's CAF crry COUNCIL REGULAR MEETING AGENDA -- August 23, 2010 Page 2 of 2 10. GENERAL/NEW BUSINESS A. SLMPD 2011 Budget Administrator" s CAF B. 2011 Proposed General Fund Operating Budget & Levy Administrator's CAP, Resolution C, Set Truth-in-Taxation 2011 Budget Hearing Date Administrator's CAF, Resolution D. Compensation Plan and Policy Manual Administrator's CAF Executive Summary Shorewood City Council Regular Meeting Monday, 23 August, 2010 7:00 p® . it P.M. Council Work s - Agenda Item #3B: Three Rivers Park District allows the City to use the Southwest LRT trail in winter months subject to a Winter Trail Activities Permit. Staff has prepared the permit application; the activities listed on the 2010 -2011 permit are unchanged from last winter. Agenda Item #7: Park Commissioner Edmondson will report on the recent Park Commission meeting. Agenda Item #8: A Planning Commissioner representative will report on the recent Planning Commission meeting. Agenda Item #I OA: Consideration of the 2011 South Lake Minnetonka Police Department funding and budget request. Agenda Item #1 OB: Consideration of the 2011 Shorewood General Fund Operating budget and 2011 Tax Levy Agenda Item #IOC: Establishing the budget hearing for the 2011 Budget and Levy Agenda Item #IOD: Consideration and approval of the revised personnel policy manual and compensation program. Agenda Item # 11 A.1: CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, AUGUST 9,2010 5755 COUNTRY CLUB ROAD COUNCIL, CHAMBERS 5 :30 P.M. 1. CONVENE CITY CO C T-L WORK SESSION )3 P.M.), Turgeon (arrived at 5:46 ielsen; Director of Public Works Absent: Administrator Heck B. Review Agenda Zerby moved, Woodruff seconded, as presented. Motion passed 3/0. 2. SOUTH LAKE MINNETONKA POLICE DEPARTMENT 2011 BUDGET, CHIEF BRYAN LITSEY Mayor Lizee welcomed South Lake Minnetonka Police Department (SLMPD) Chief Litsey who was present this evening to discuss the proposed SLMPD 2011 budget. Chief Litsey noted that on July 15, 2010, the SLMPD held a swearing in ceremony for two new police officers. Christina Chapman started on June 15 "' and Justin Kuipers started on June 28 "'. Both of the officers are currently infield training and he anticipated that both of them should be on patrol duty alone sometime during the next two to four weeks. Chief Litsey stated it's his understanding that the Shorewood Council would be considering the 2011 SLMPD budget during its August 23, 2010, regular meeting and he would be attending that meeting as well. Mayor Lizee confirmed that. Chief Litsey gave a presentation about the proposed 2011 SLMPD budget which was endorsed by the SLMPD Coordinating Committee during its July 21, 2010, meeting. The highlights are as follows. Chief Litsey explained that this is his twelfth consecutive year of preparing and presenting a budget as the administrator for the SLMPD. Each time his primary objective has been to develop a realistic, yet lean and efficient budget proposal that adequately provides for the mission of the organization with an eye toward the future. Due to the economic conditions the focus for the last few years has been primarily on the short term; long term considerations have been put off. It was particularly challenging to develop an acceptable budget for 2011 due to a number of nondiscretionary expense obligations, declining revenues, and some unrealistic budget expectations. CITY OF SHOREWOOD WORK SESSION MEETING MI7'fum August 9, 2010 Page 2 of 11 A budget work session was held with Coordinating Committee session he presented a comprehensive PowerPoint presentation cc presentation was attached to an email disseminated to the me scenario was also presented during the work session. The revises scenarios used as templates during preliminary budget discussio appeared to be the most doable. The input received during this revised budget proposal. nmbers on July I". During the work as sting of eighty slides. A copy of the nber city councils. A revised budget budget was a hybrid of the two earlier s with city representatives; the hybrid work session was incorporated into a A brief PowerPoint presentation and the revised budget proposal were presented to the Coordinating Committee during its July 21 meeting. The line item spreadsheets for expenses and revenues were modified slightly to reflect the direction r( overtime were differentiated. A new catego determined for 2011. The liabilities had al were taken to ensure the latest budget prop same was done for each of the designated unturned when it comes to operational trap Bailey, the 2011 budget packag transfers to the designated funds PowerPoint presentation and bu disseminated to city council men Coordinating Committee. After budget proposal as arcs a sel from, and they had during the work session. General and reimbursed created for outstanding liabilities that have not been een included in past budgets. Painstaking measures )vided a detailed explanation of each line item. The in support of operations so that no stone was left ,y. Per a previous request made by Councilmember gate spreadsheet which shows what line items the which designated funds the transfers go to. Both the rovided. for this meeting were attached to an email [ccess to the same information being presented to the ority of Coordinating Committee members present voted to rated and send it to the member city councils for funding The proposed 2011 SLMPD budget before the Shorewood Council this evening has been squeezed to the point that a measure of good fortune will be needed to end 2011 with a balanced budget. The 2011 revenue projections are somewhat optimistic. The amount of state peace officer aid received has continued to decline. The SLMPD will not know until the fall of 2010 how much it will receive in 2010. The proposed budget is intended to sustain current operations in the short-term. But, it leaves future budgets vulnerable to a "'number of variables that could have significant financial implications. Any further budget reductions will intensify these vulnerabilities and erode current operations resulting in a reduction of services. This would be disheartening after having demonstrated through an exhaustive budget process why this budget proposal is worthy of support from the member cities. Every reasonable step has been taken to lean out operations as much as possible without altering current staffing levels, which are already below the average and saves nearly $400,000 amorally in police officer costs alone. If SLMPD police officer staffing was in the norm for the lake area police departments it would cost the member cities roughly $400,000 more. This is in addition to the tremendous value member cities already receive by virtue of being part of this cooperative policing arrangement. It C1Ty OF SHOREWOOD WORK SESSION MEE MINUTES August 9, 2010 Page 3 cat` 11 provides an economical way to increase the availability of police personnel and resources over what each city could realistically support on its own. Councilmember Turgeon arrived at 5:46 P.M. These factors are all the more reason why SLMPD pet both in terms of compensation and a show of appreciate budget proposal for both union and non -union employ through the previously presented salary survey. Chief I Minnesota Cities and determined the SLMPD full -time range in terms of base salaries. 'sonnel deserve to be recognized for their efforts on. The additional compensation included in this Tees is by no means excessive as clearly shown ,itsey used the salary survey from the League of staff was either in the average or below average It might be tempting to others in Chief Litse artificially low budget. Litsey finds this totally V from sound fiscal practices in order to meet an a Chief Litsey stated he will continue to be an ad and public safety. He thanked Council for list entertain questions. ition to take the easy way out and propose an table and he believes it's inappropriate to deviate budget number. for budgets that are in the best interest of officer to his presentation. Litsey stated he would now Mayor Lizee stated the Councilmembers had an opportunity to look at the revised budgeted that had been sent to them. She asked the Councilmembers, as a group, if they had any questions. There was no response. Mayor Liz6e asked Councilmember Woodruff if he had any questions about the budget. Woodruff responded none. Mayor Lizee asked Councilmember Turgeon if she had any questions. Turgeon responded nothing. Mayor Liz6e asked Councilmember Zerby if he had any questions. Councilmember Zerby stated he thought SLMPD Chief Litsey, the SLMPD staff and the SLMPD Coordinating Committee had done a great job in developing the 2011 SLMPD budget. The information contained in the large PowerPoint presentation given during the July 1 st Coordinating Committee budget work session was informative and impressive. He finds the number of people served per full -time officer to be incredible. He's impressed by the SLMPD's clearance rate of 72% for 2009 for Part 1 and Part 2 crimes combined. It's higher than any other police department in the Lake Minnetonka area and higher than the Hennepin County average of 45 %. He congratulated the SLMPD personnel and Chief Litsey for the tremendous job they do. He stated the need to have two officers on patrol at anytime for backup purposes has been discussed for years. He finds it disappointing that has not been achieved. He expressed his support for what the SLMPD does. He stated he thought the budget was fair, if not challenging. crry OF SHOREWOOD WORK SESSION MEETING MINUTES August 9, 20 10 Page 4 of tt Councilmember Zerby stated personnel costs are the lion's share of the budget. The budget information provided indicates that fitll -time salaries will have increased only 1.6% between 2005 and the amount proposed for 2011. He thought that is a testament to what the SLMPD officers are doing. Chief Litsey stated that has been a challenge but everyone worked together. He thought it showed a spirit of cooperation between the management and labor and the respect labor has for the Coordinating Committee. He noted the Coordinating Cominittee made a decision last year with a heavy heart that it would like a wage freeze for 2010. Through open negotiations with the labor union that was accomplished. Labor understood it was one way it would be able to help out a little. Chief Litsey explained that for the 2010/2011 contract, the labor negotiations process was changed somewhat. He was at the bargaining table for the first time and Excelsior City Manager Luger was also at the bargaining table. The two of them worked together as a team in negotiating with union representatives. 2009 SLMPD Chair Kind acted as the liaison for the SLMPD Coordinating Committee. He thought that process was a good way to look at all of the data from different points of view; the police administration perspective, the city administrators /manager perspective and the elected official's business perspective. Through the whole process comparative data was considered as was what's needed to get and retain good officers. He thought the contract was good and fair. He also thought there were a couple of things in the contract that were unique. One is the goal to try and get percentage based incentives to a fixed dollar amount. For example, the educational incentive has always been a percent of the officer's base wage. By adding a :little bit up front the negotiating team was able to convert the percentage incentive to a ti those types of factors were forward. He thought the negi Mayor Lizee thanked Chi sentiments. She acknowled Swanson were also in attend Mayor Lizee stated t believes there is a pleasure about there many hats; as the el director. Down the road that will be an easier cost to control. A lot of in order to provide the ability for better cost control moving i did a good job of doing what is fair. itsey' for coming. She stated she echoed Councilmember Zerby's that SLMPD Lieutenant Pierson and SLMPD Office Administrator )osed 2011 SLMPD budget was arrived at through an evolving process. She [rtnership between the member cities and the SLMPD. She expressed her a joint powers agreement in place. She noted SLMPD Chief Litsey wears police, as the SLMPD's administrator, and as the emergency management Mayor Lizee then stated she hoped the Shorewood Council and the other member city councils will pass the budget. She explained there have been a lot of scrutiny and many questions. She noted that Chief Litsey has afforded member city council members who have questions about the budget the opportunity to meet with him. She stated she hoped the Shorewood Councihnembers have done that if they have questions. She expressed her hopefulness that the Councilmembers will respond in a positive way when they consider approving the budget during the August 23 rd council meeting. CITY OF S OR : OOD WORK SESSION MEETING MINUTES August 9, 2010 Page 5 of 11 Mayor Lizee stated Chief Litsey has a huge job to perform and the SLMPD officers and staff are great. She expressed her pleasure with the hiring of two new officers. She then expressed her concern that the SLMPD is understaffed with patrol officers. She went on to express her appreciation for what they do every day, noting the SLMPD coverage area is quite spread out from a patrol perspective. She stated she thought the SLMPD deserves Council's support. Chief Litsey stated the geography alone creates some unique issues. He explained that through the Community Service Officer program the SLMPD has been able to provide some additional patrol services out on Shady and Enchanted Islands. The CSOs make that trip on a regular basis. He noted that he attended a Nite to Unite gathering out on the Islands where several attendees expressed their appreciation for the added SLMPD visibility and the reduction in vandalism. Mayor Lizee introduced Minnesota State Sen things she wanted to discuss and to solicit input: Senator Olson stated she wanted to have a con-, be too formal. She indicated she is pleased that time to discuss some of the issues at hand. Councilmember Bailey Senator Olson explained that district she represents. The d to abolish the Lake Minneto somewhat likely to be raise d working for the Senator raise recommended the intern meet to gain some insight from th e LMCD and she informed hi m that some issues were raised even though it did not impact 6:03 P.M. Olson. She stated Senator Olson had a list of this evening. She did not want the interaction to councils in her district have been willing to take the last state legislative` session ended in an unusual way with regard to the ay before the session ended a Senator from another district introduced a bill &a Conservation District (LMCD). She noted the bill did not pass but it's during the 2011 session. She stated she had been aware that an intern d some concerns presented to him by the Minnesota Bass Federation. She with one of the very knowledgeable marina operators on Lake Minnetonka operator. The other senator asked her what she was going to do about the she was not going to do anything now. She also told him she was aware and she planned on looking into them. In spite of that he introduced the bill his district. Senator Olson stated she has met with a number of agencies and groups because of the attention the bill received. The LMCD met with some of the fishing groups and she thought that was a healthy exercise. She noted the fishing lobby is very strong with the Minnesota Department of Natural Resources (DNR) and the Minnesota Legislature. Senator Olson explained the LMCD was formed because of the uniqueness of the area. There are some different challenges facing the LMCD today then when it was originally formed. There are overlapping responsibilities between the LMCD and other organizations that are worth exploring. She noted she does CITE' OF SHOREWOOD WORK SESSION MEETING MINUTES August 9, 2010 Page fa of 11 not have a specific agenda of what she would like to do, but she does want to hear from the elected officials in her district about what they, and their constituents, would like to happen. Senator Olson stated she has started to receive emails from the LMCD. sing their opinions about Mayor Lizee thanked Senator Olson for bringing these items up and for soliciting comments from Council. She asked Councilmembers if they wanted to comment on anything. Councilmember Zerby stated he is the City's representative to the Minnehaha Creek Watershed District (MCWD) and he thought there is some overlap between agencies. It can be confusing as to what agency is responsible for what part of Lake Minnetonka. He then stated he is not positive about what the LMCD does as a whole in terms of the Lake and how it gets funding and how it's spent. One of the biggest issues that had to be dealt with recently at the Council level is the treatment of Eurasian Water Milfoil. The LMCD doesn't have funding to take care of that. He clarified he wasn't saying that it should or shouldn't. He stated the LMCD is one of the large organizations that seem to be involved with invasive species in the Lake, yet it doesn't have adequate support for dealing with invasive species. Senator Olson explained the MCWI on water quality the MCWD belief policies. The MCWD is becoming n DNR and helping with some of the review State Statute 103b.611 about the construction and use of mechani and chemical removal of weeds anc was an issue with invasiN position to deal with these jurisdiction over the waters. Minnetonka Association (LM. explored its authority. Because invasive species have an impact evasive species are within the purview of its consideration and proactive about this. MCWD staff has been cooperating with the ches for zebra mussels. She encouraged the Councilmembers to composition and powers of the LMCD. The LMCD can regulate nd chemical means of deicing and it can regulate the mechanical ie from the Lake. She noted the Statute was written before there nay be time for an examination of which agency is in the best thought there were about nine different agencies that have some of them are the DNR, the LMCD, the MCWD, and the Lake Senator Olson explained the Board of Water and Soil Resources is an umbrella agency over the watershed districts. The Pollution Control Agency has some jurisdiction as does the Department of Agriculture. The LMA is one of many groups that falls under a lake management association that files management plans with the DNR. If a lake is totally within one municipality it's their charge to oversee the surface water use of the lake, if it crosses municipality boundaries it's the county's, and if it crosses county lines it's the state's. A piece of Lake Minnetonka is located in Carver County; therefore it's under the DNR's jurisdiction because it's located in two counties. She related she had asked DNR representatives what would happen if the LMCD went away, and they questioned why anyone would want that to happen. She noted the DNR is not pushing for that because it would have fourteen cities to deal with. She thought the further away you get from the decision making the less effective and more difficult it becomes. It would be good to remain local. CITY OF SH t1W O D WORK SSIO MELTING MtNum August , 2010 Rage 7 of 11 Senator Olson stated she had met with seven of the thirteen cities councils so far and she has not heard them say the LMCD should go away. Those meetings occurred before zebra mussels were found in the Lake. She thought it difficult for the public to figure out what is going on because of the number of agencies. Some things require a permit at the State level and the LMCD level and possibly the city level. Now is the opportunity to address some of that duplication of effort. Mayor Lizee asked Councilmember Bailey if he had any comments to which Bailey responded nothing. Councilmember Woodruff stated he is the City's representative on the LMCD Board and the co -chair of the LMCD Invasive Species Task Force. He commented there are a lot of agencies involved with doing something about Lake Minnetonka_ Some of the others are Hennepin County and the Army Corps of Engineers. The City also has some regulations that restrict things even more. The number of agencies creates confusions for residents. He has served on the LMCD Board for about 18 19 months and during that time the Board has worked on developing a strategic plane noting the plan was provided to the member city councils. He provides Council with an update on LMCD each quarter.: The LMCD will release its annual report in the near future and he thinks that will be the first time that is ..issued. The LMCD Board is aware that it needs to do a better job of communicating what it does or plans to do. Senator Olson stated she had been invited to attend the joint mussels two weeks ago and she thought it was well attended members. She has the sense that the LMCD has not always u and she thought the joint meeting was a step in the right directi Councilmember Zerby asked which agencies will get the fun fund. Would it be the DNR or the MCWD or the LMCD or the of the member cities about zebra representatives and LMCD Board T comnnunicated with the residents the State may choose to Senator Olson stated one of the challenges with aquatic invasive species is having adequate funding to cope with it. She then stated she thought the State has worked with all of the organizations. The LMA has helped raise funds for the five -year pilot program for the three -bay chemical treatment of milfoil and the program falls under the LMCD's umbrella. The water conditions are different in each of the three bays so this program will help in determining the effects of such a program. The DNR has a stake in this program. The DNR is dealing with fishing groups who like milfoil. They need to be educated on the detriments of milfoil in lakes. One of the concerns there is about the chemical treatment of milfoil is the potential negative impact on native plants. She noted Lake Minnetonka is a very premier lake for fishing. Senator Olson then stated the DNR should be the point agency for addressing the zebra mussel issue. The DNR has the most involvement and it has the most information. The DNR has agreed to create a special website for the issue in Lake Minnetonka. One of the big challenges now is to keep from exporting zebra mussels from the Lake to other waters. She thought all the agencies should share in the responsibility for communicating information about zebra mussels. She attended a meeting for LMCD Board members during which the DNR made a presentation where questions were asked about how to mitigate the spread of zebra mussels throughout Lake Minnetonka. Senator Olson went on to state that the MCWD has personnel with expertise on the zebra mussel issue. The MCWD had a commission which completed a study on this before zebra mussels were discovered in Lake Minnetonka. The MCWD has access to a much larger tax base. She noted that many agencies and municipalities have a stake in the zebra mussel issue. She stated it's not known as of yet if there is a need for additional legislation on this issue. CITY OF SILO , WOOD WORD SESSION i f E,rING MINUTES August 9, 2010 Page 8 of It Senator Olson stated laws have recently been passed to help mir the enforcement of those laws is the responsibility of the DNR. I cannot be transported on public streets and roadways. It's c( conservation officers to inspect all boats leaving lakes and rivers. authority and incentive to local enforcement agencies to issue t received from violators goes to the State and an invasive species of those fines to the enforcing agency has been discussed but it 1 some public launch sites, such as the one in Spring Park, it's almc Minnetonka without milfoil on it on a day when a strong wind is 7e the spread of zebra mussels and laws clearly state that macrophytes prohibitive to have enough DNR asked if there is a way to give the is to violators. Currently the fines J. She said the idea of giving some lot advanced. She explained that at npossible to pull a boat out of Lake wing from the south. If those boats aren't cleaned off before pulling out of the site, they need to be ticketed right away. Mayor Lizee stated the Spring Park launch site has space for cleaning the boat off and there is printed material and signage around explaining what to do and what not to do. She explained the South Lake Minnetonka Police Department (SLMPD) already has a shortage of officers. She questioned if issuing tickets for this should be a priority. Senator Olson stated she thought there could be some merit to targeting areas where boats are leaving Lake Minnetonka and issuing tickets to violators. Hopefully the word would spread and people would make a concerted effort to clean their boats off before leaving launch sites. Local law enforcement agencies should have the authority to do that. And if the local law enforcement agencies could receive some portion of the fine, so be it., Councilmember Turgeon commented there are no public launch sites for Lake Minnetonka in the City of Shorewood so she is not sure where the SLMPD officers would ticket people. Councilmember Woodruff commented there is a public launch site for Christmas Lake located in Shorewood. Mayor Lizee stated there is access at Howard's Point Marina which is in Shorewood. Turgeon stated the marina operators have a higher responsibility. Senator Olson stated marine operators can't ticket anyone. Turgeon stated the marine operators could report it. Councilmember Turgeon stated barges are launched into Lake Minnetonka to do dredging and to carry material and equipment to rip rap shoreline. She didn't know if they were ever inspected or where they come from. She did not think it was just the recreational boaters who transport invasive species. She thought there needs to be enforcement on the commercial watercraft as well. Councilmember Turgeon then stated it's up to Council to decide who the City's representative to the LMCD should be. She thought it better to have an elected official represent the City because there is a budget involved and a council member would know what the City's budget would be. Some resident CITY F SHOREWOOD WORK SESSION MEETING MINUTES August 3, 2010 Page 9 of 11 representatives may not get as involved in the budgeting process. Mayor Lizee noted it still comes back to Council because it is the group that is accountable. Turgeon stated the last resident representative was more than willing to up the LMCD budget by about 18 percent without asking for input from Council. The representative acted on their own during the LMCD meeting. Turgeon clarified she would never say it has to be a council member. Senator Olson explained that one of the changes made to the LMCD law over the years was to give city councils the authority to remove an appointed representative to the LMCD. Representatives now serve at the whim of a city council. Councilmember Woodruff stated the LMCD's budget is funded from the fourteen member cities and the amount each city pays is based on the community's property value or tax capacity. It's a statutory formula. He explained if the LMCD were to present a budget that maximized the amount of money it could get from member cities it could raise approximately $200,000 snore. The LMCD is not going to that capacity right now. The amount of money the LMCD can raise by statute is very small. The total LMCD budget is about $500,000 with about $300,000 of that being funded through contributions from the member cities. The remainder is a combination of revenue from fees and money from the Save the Lake Fund. The Save the Lake Fund is maintained by the LMCD and it's funded through donations. The LMCD Board has been discussing the need to increase the effort to solicit donations. Senator Olson stated she thought the LMCD revenue from permits and licenses is significant. Councilmember Woodruff stated those revenues are no where near the amount the LMCD gets from the member cities, but it's not a small amount. Woodruff commented that the LMCD's ability to raise fundsis much less than other agencies and government entities. Mayor Lizee stated that Senator Olson has asked about change versus status quo. She explained that because of current economic conditions, the change in science, and the change happening in Lake Minnetonka, she thought it prudent to reassess all of the groups that have some authority over Lake Minnetonka and see what has changed since the 1960s and 1970s when they were established. It's important to determine which organizations are best able to address the new issues that aren't listed in the State statutory declaration. The roles, responsibilities, and abilities need to be reassessed to determine who is best suited to provide the necessary services for the best value to protect Lake Minnetonka. Senator Olson stated that over the past number of years there has been one representative on the LMCD Board who took the time to communicate with her; however, that individual is no longer a representative. He represented _a city that is not in her district. That individual had sent her a matrix which depicted what Mayor Lizee has ,suggested should be done. He organized research, education, prevention of infestation, monitoring, infestation treatment and so forth. He also identified a number of items within each of those things. The matrix shows which agency has responsibility for things and where the overlap is. It also depicts how effective things were. It was the first brush for that type of exercise. She indicated she would welcome further discussion about this. Senator Olson stated she wanted to plant another seed for thought this evening which has come about because of the district she serves in her capacity as senator; Minnesota Senate District 33. District 33 encompasses virtually the entire Lake Minnetonka area that is within Hennepin County. There are 44 municipalities in Hennepin County with all but one being a city. Eighteen of them are entirely within District 33 and another two, Plymouth and Minnetonka, are partially within District 33. Fifteen Minnesota State senators represent communities that are either all in Hennepin County or the majority of them are in Hennepin County. There are fifteen senators for 44 municipalities and one of them represents twenty of them. She explained a while ago she had been invited to a forum to talk about the sharing of services, noting she thought there is a fair amount of experience with doing that out in the Lake CITY OFSHORE WOOD WORK SESSION MEETING IMINUT ES August 9, 2010 Page 10 ot'tt Minnetonka area. Some of the representatives of cities in District 33 have indicated an edict from higher level of govermuent may be needed to advance sharing of services. Senator Olson then related that a previous boss of hers used to say "those that create change don't have to adjust to it ". She stated she thought that it would be the healthiest if the people who will be most affected by the change can be part of bringing change about, but it will also be the most difficult. One of the challenges is to be able to protect the ability to preserve some of the historic character and individuality while at the same time being cost effective at delivering the services that are needed. Senator Olson stated she would welcome the Councilmembers giving some thought to this topic and providing her some feedback in either another work session or individually. Mayor Lizee stated this topic is very timely. Cities and elected officials need to find ways to provide the needed services in a cost effective manor and partner with other communities. There was a study done by the Humphrey H. Institute at the University of Minnesota which indicates that all Minnesota cities will be broke by 2015 if the current revenue and spending trends continue and no policy changes are made. She thought it prudent for Shorewood to work with its sister cities to find a way to provide the needed services at a lower cost. She noted that she gets many calls from residents asking why there are four city halls for the five member cities in the Excelsior Fire District joint powers organization and three for the four cities in the SLMPD joint powers organization._ They ask if Council is the best steward of their money. They ask how council members: are going to change the situation in the future. She recommended Council have a dialogue with the community. Although change is hard and scary, the cities won't survive if change doesn't happen. Senator Olson explained there have been three merger attempts that were not successfully voted in. Residents become very' protective. She noted that the Metropolitan Council won't take a regional approach when it comes to housing density. There are areas cities may want to preserve because of the character of the area and that's becoming almost impossible to do. She thought it might be worthwhile for the State Legislature to reassess the role of the Met Council, but she wasn't sure that would happen in the near future for a variety of reasons. She explained there was a study that showed there are other ways to get the services provided by the Met Council. She stated the Legislature has given the Met Council some operational powers and she questioned if that was the right thing to do. Councilmember Zerby stated 53 years ago Shorewood was part of the City of Excelsior as was the City of Greenwood. At that time Shorewood was the farm land for Excelsior and it expanded from that. Excelsior is like the center of Shorewood. One has to drive through Excelsior to get to the other side of Shorewood sometimes. Councilmember Zerby asked Senator Olson why municipalities have to pay a state sales tax. This has been an issue for him for a long time. It seems as if it's a tax upon a tax and that should be unconstitutional. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES August 9, 2010 Page It of 11 Senator Olson. explained it was a creative solution to solving a budget problem a long time ago. Every attempt to undo that has been unsuccesshd because no one wants to give up the revenue. With the current State budget problem the revenue can't be given up. If there ever was some comprehensive tax reform that would be salable that could possibly advance eliminating that. There had been tax reforms proposed that have never made it. Turgeon moved, Woodruff seconded, Adjourning the ;City Council Work Session of August 9, 2010, at 6:50 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED Christine Freeman, Recorder Lizee, Mayor ATTEST MR CITE' GP SHOREWOOD CITE' COUNCIL i GULAR MEETING MONDAY, AUGUST 9, 2010 3 � B. Review Agenda Councilmember Woodruff asked that Item 10.13 Amending the agenda. Turgeon moved, Woodruff seconded, approving "the agenda as am 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, July 19, 2010 and Zerby; Attorney Tietjen; and Engineer Landini licies and Procedures be added to passed 5/0. Bailey moved, Turgeon seconded, Approving the City Council Work Session Minutes of July 19, 2010, as amended in Item 2; °Page 8 _Paragraph 5, in Sentence 1 change "by Council's request that it prioritize parks project" to "by Gouneil's request that it not provide a CIP with a large deficit ", delete Sentence 5 "Te Commission was surprised by the request. ", and in Sentence 6 change "morphed� into a grandiose CIP" to "morphed into a very large CIP that included items for which there who;aroiected fundiui�' ";Motion passed 5/0. B. City Council Work Session Minutes, July 26, 2010 Turgeon moved, Zenby seconded, Approving the City Council Work Session Minutes of July 26, .rb 2010, as presented. Motion passed 5/0. C. City Council Regular Meeting Minutes, July 26, 2010 Woodruff moved, Turgeon seconded, Approving the City Council Regular Meeting Minutes of July 26, 2010, as presented. Motion passed 510. 3. CONSENT AGENDA Mayor Liz& reviewed the items on the Consent Agenda. CITY OF SH REWOOD t GULA COUNCIL MEE MINUTES August 9, 2010 Page 2 of A. Approval of the Verified Claims List B. Message Therapist Licenses C. Televise Sanitary Sewer on the Islands Councilmember Turgeon asked if approving Item 3.13 license requests administratively in the future. Direct Staff has made which is stated in the council action R Turgeon moved, Woodruff seconded, Approving the Motion passed 5/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented 5. PUBLIC None. IJ the change to processing massage therapist n stated that is part of the recommendation on the Consent Agenda. Commissioner Hutchins reported on matters considered and actions taken at the August 2, 2010, Planning Commission meeting (as detailed in the minutes of that meeting). The Commission took a guided tour of five multi use developments in the western suburban area as part of the Commission's year long project of drafting a vision for the redevelopment of the area near the Smithtown Road and County Road 19 intersection. The Commission looked at functionality, building structure, landscaping, parking, site utilization, and community gathering areas. He noted the Commission understands that the area will not be redeveloped in the near future. The purpose of the tour was to get preliminary ideas. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTE August 9, 2010 Page 3 of 4 Councilmember Dailey asked Commissioner Hutchins if the Commission came away with any specific thoughts. Hutchins stated the Commissioners would prefer an earth tone finish on the building structures. They don't want anything to monumental; they are not sure they would support having a structure higher than three stories. Most of the structures the Commission looked at were one, two or three stories. 9. ENGINEERING/PUBLIC WORKS 10. GENERAL/NEW T SINESS A. Council 1' Signage Mayor Liz& stated the meeting packet for this meeting contained ; copy of A council action form from Administrator Heck regarding potentially purchasing a sign =°to,hahg behind tie dais identifying the council chambers as the City of Shorewood. The estimated,cost is $1,000. Councilmember Woodruff stated he likes the proposed c. ncept for the sign. He suggested' that in the future a logo to be added to the sign. He asked if the estimated cost included installation. Administrator Heck will have to answer that question. Turgeon moved, Zerby seconded, authorizing the purchase of 4? gn for the council chambers for an amount not to exceed $1,000. Motion Procedures Councilmember, Woodruff requested that during the next work session Council have a brief discussion about amending =the procedures_ for how the start times for council work sessions are established. He explained his reasotrs for this ;request. On August 4, 2010, at 5:41 P.M. Administrator Heck sent Councihnembers anetnail stating the work session scheduled for August 9, 2010, would start at 5:30 P.M. The monthly calendar f r August 2010 sent out by the Deputy Clerk indicated the start time to be 6:00 P.M. The minutes from the July 26, 2010, Council meeting said the work session would start at 6:00 P.M. He noted he did not read the August 4`" email until late on August 5` ", and at that time changed his plans so he could attend tonight's work session. He stated he thought it was prudent to ensure as many Councilmembers as possible attend Council meetings and Council meeting start times should be established as far in advance as possible. 11. STAFF AND COUNCIL REPORTS A. Administrator and Staff ITT OF SHOREWOOD REGULAR COUNCIL NCIL ETING MINUTES August 9, 2010 Page 4 of L Waterford Pond Outlot A Maintenance Engineer Landini explained the meeting packet contained a report on the Waterford Pond Outlot A maintenance project. WSB & Associates has surveyed the pond and designed a replacement for the existing outlet control structure. Staff sent the plans and specifications for the maintenance project to four contracting firms. Quotes were received from two of them. Machtemes Construction submitted a quote for $26,365 and G. F. Jedlicki submitted a quote for $41,939. Landini stated Staff recommends awarding the project to Machtemes Con exceed $26,365. Bailey moved, Zerby seconded, awarding the contract for Maintenance Project to Machtemes Construction for an amot passed 510. Councilmember Bailey stated he will not be able to August 17, 2010. Councilmember Turgeon offered to fill s lion m for Councilmember Woodruff stated the Lake,. Minnetonka Conservation District (LMCD) Board held a special meeting last Wednesday evening f update the Board o1i` the ,zebra mussel situation in Lake Minnetonka. That meeting can be viewed on tli"6 Mediacom cable network or it can be viewed on the www.lmcc -tv.or website. The LMCD Invasive Species Task Force is:- holding a special meeting on August 20, 2010, at 8:30 A.M. to discuss this sdiiie topic: The Force will report back to the LMCD Board during its regular meeting scheduled for August 11 Mayor Liz6e stated she attended slime, of the annual Nite to Unite events in the City with South Lake Minnetonka Police Chief tJtsey on August 3, 2010. Slie reminded people that volunteers are still needed for the installation of the boundless playground in Manor Park. She encouraged them to bring a tool belt or drill driver. 12. 2010, at Christine ATTEST: Woodruff; seconded, Adjourning the City Council Regular Meeting of August 9, 4. Motion nassed 5/0. Christine Lizee, Mayor Brian Heck, City Administrator /Clerk UNCILACTION FORM Claims for council authorization. The attached claims list includes checks numbered 50402 through 50495 totaling $113,072.63. Staff Recommendation Staff recommends approval of the claims list. 8/3_9/2010 . TM A/P HIS'O%Y C- TIE( — < REPOR' VENDOR 91 T: O1 CL—,r o ,=_orewooc' RACK 1. BEACON ;:2•ANK DAT RANGE: 8/10 'IFRU 99/99/ CHECi_C VENDOR I.D. NAME STATUS DATE 00051 EFTPS - FEDERAL W/H D 8/17/2010 00092 MN DEPT OF REVENUE D 8/17/2010 20005 WELLS FARGO HEALTH BENEFIT SVC D 8/17/2010 06645 MN DEPT OF LABOR & INDUSTRY R 8/10/2010 00086 AFSCME COUNCIL 5 R 8/17/2010 00053 ICMA RETIREMENT TRUST - 302131 -4 R 8/17/2010 00052 PERA R 8/17/2010 00550 A -1 MINNETONKA RENTAL R 8/23/2010 1 ABRAKADOODLE R 8/23/2010 29306 ALLIED WASTE SERVICES 4894 R 8/23/2010 29239 ALRICK, LISA LOUISE R 8/23/2010 01977 ANDERSON, KRISTI B. R 8/23/2010 29346 ASLESEN, DIANNE M. R 8/23/2010 29168 BARGA, MICHAEL H. R 8/23/2010 29169 BERG, LOIS ANN R 8/23/2010 29338 BLANCHARD CATERING, INC. R 8/23/2010 29171 BRANDHORST, TENA J. R 8/23/2010 29172 BUCHER, MARLYS J. R 8/23/2010 29173 CHINANDER, MARY ANN R 8/23/2010 17400 CITY OF MINNETONKA R 8/23/2010 29348 CLINE, KEN GEORGE R 8/23/2010 05305 COMMUNITY REC RESOURCES R 8/23/2010 PAGE: INVOT CE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 000000 11,491.16 000000 2,033.06 000000 1,035.60 050402 300.00 050405 267.68 050406 1,433.55 050407 6,086.79 050409 532.94 050410 704.00 050411 13,840.20 050412 96.00 050413 200.00 050414 76.00 050415 136.00 050416 78.00 050417 108.00 050418 116.00 050419 157.25 050420 78.00 050421 229.30 050422 142.00 050423 2,412.50 8/: 1 9/2010 _- .40 PM C/P Tn ,TORY CI i CA RE-oRT V-NDO 'PT: - v o t Orcvcc i RANK: _. DEACON BANK DATE RAT 8/7- 0/2010 THRU 99/99 PAG'IE INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 050424 165.75 050425 86.00 050426 134.00 050427 60.19 050428 142.00 050429 923.40 050430 48.00 050431 267.19 050432 36.34 050433 48.00 050434 86.00 050435 86.00 050436 190.00 050437 27.75 050438 80.00 050439 5.00 050440 64.00 050441 142.00 050442 100.00 050443 3,125.00 050444 100.00 050445 125.00 CHECK VENDOR I.D. NAME STATUS DATE 29349 CONLEY, KEVIN SCOTT R 8/23/2010 29350 CRADIT, JANET L. R 8/23/2010 29236 CROSS, DAVID R 8/23/2010 05885 CULLIGAN BOTTLED WATER R 8/23/2010 29351 DOWNING, MARY THERESA R 8/23/2010 29271 DREW KRIESEL R 8/23/2010 29234 ERICKSON, WILLIAM R 8/23/2010 07270 EBB BROTHERS & SONS INC R 8/23/2010 29344 FASTENAL COMPANY R 8/23/2010 50172 FISH, REBECCA R 8/23/2010 29244 FRADETTE, KATHLEEN R 8/23/2010 29209 GAGNE, ROBERT R 8/23/2010 29362 GENERAL SPORTS CORPORATION R 8/23/2010 29324 HANSEN THORP PELLINEN OLSON, I R 8/23/2010 29213 HAUSER, PATRICIA R 8/23/2010 07900 HAWKINS, INC. R 8/23/2010 10506 HENN CTY INFO TECHNOLOGY DEPT R 8/23/2010 29206 HERZIG, MICHAEL R 8/23/2010 11300 INTERNATIONAL CODE COUNCIL, IN R 8/23/2010 1 J.L. WHITE CO. INC R 8/23/2010 1 JEFF FLATTUM R 8/23/2010 1 JOHN BULAJIC R 8/23/2010 PAG'IE INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 050424 165.75 050425 86.00 050426 134.00 050427 60.19 050428 142.00 050429 923.40 050430 48.00 050431 267.19 050432 36.34 050433 48.00 050434 86.00 050435 86.00 050436 190.00 050437 27.75 050438 80.00 050439 5.00 050440 64.00 050441 142.00 050442 100.00 050443 3,125.00 050444 100.00 050445 125.00 B/ 9/20;.0 _2 .0 PM - �,7ENDOO i'. T: 01. r �. Snor C'riOO(l S :_ _BEACON SANK DATE FNU__ =;: 8/- .0/201.0 THRU ,'/99 /9999 NAME; KAPOLKA, JOSEPH KELLY, DIANA KROM KENDRICK, JAMES EDWARD LASORE, CARLA KAY LANDINI, JAMES LANE, KAREN M. LANO EQUIPMENT, INC. LARSON, AUDREY L. LESSENS, SHIRLEY J. LEVACK, GORDON LOUIS, SANDRA S. MAJESTIC, JILL DOROTHY MAMA MARTIN, ROXANNE MARIE MCDAVITT, PAMELA ANN MCDONALD, MICHAEL PATRICK MCDONALD, PAMELA J. METRO SALES, INC. MIDWEST MAILING SYSTEMS INC MN DEPT OF TRANSPORTATION MOORE, MEREDITH KAYE MRS. NANCY MEJIA /P HISTORY : C REP PAGE' .. CHECK INVOICE CHECK CHECK CHECK STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT R 8/23/2.010 050446 72.00 R 8/23/2010 050447 88.00 R 8/23/2010 050448 127.50 R 8/23/2010 050449 155.13 R 8/23/2010 050450 97.30 R 8/23/2010 050451 70.00 R 8/23/2010 050452 195.26 R 8/23/2010 050453 82.00 R 8/23/2010 050454 84.00 R 8/23/2010 050455 76.00 R 8/23/2010 050456 70.00 R 8/23/2010 OSO457 163.63 R 8/23/2010 050458 20.00 R 8/23/2010 050459 84.00 R 8/23/2010 050460 74.00 R 8/23/2010 050461 80.00 R 8/23/2010 050462 74.00 R 8/23/2010 050463 654.00 R 8/23/2010 050464 500.00 R 8/23/2010 050465 348.83 R 8/23/2010 050466 66.00 R 8/23/2010 050467 150.00 8i __9/20 in -_.40 PM A/P HISTORY CHECK RPPOR'T 0 7v `A-NK. - BEACON BAit7 iL DATE RANGE 8 /T0 /201.0 99/99/99") CHECK VENDOR I NAME S'T'ATUS DATE 29345 NATIONAL RECREATION & PARK ASS R 8/23/2010 1 NELSON AUTO CENTER R 8/23/2010 29229 NILES, CHARLES ARDEN R 8/23/2010 29217 NORMAN, MIECHELLE LEE R 8/23/2010 15900 OFFICE DEPOT R 8/23/2010 20230 PACE ANALYTICAL SERVICES, INC. R 8/23/2010 29208 PAETZEL, THERESE TERRY R 8/23/2010 29195 PAULSEN, CAROL ANN R 8/23/2010 29358 POLSON, CHRISTOPHER CHARLES R 8/23/2010 26100 QWEST R 8/23/2010 29197 RABY, TEDDY T. R 8/23/2010 22482 SAM'S CLUB R 8/23/2010 29359 SCHNEIDER, THOMAS E. R 8/23/2010 29360 SIMCOX, LYNDA M. R 8/23/2010 29200 SMELTZER, VIRGIL L. R 8/23/2010 23500 SO LK MTKA POLICE DEPT R 8/23/2010 29201 SPANNAUS, BARBARA R. R 8/23/2010 19435 SPRINT R 8/23/2010 23250 STANLEY SECURITY SOLUTIONS, IN R 8/23/2010 29202 STEIN, JANE F. R 8/23/2010 29361 THOMPSON, KYLE B. R 8/23/2010 23726 TKDA ENGINEERS ARCHITECTS PLAN R 8/23/2010 PAC INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 050468 519.00 050469 20.00 050470 76.00 050471 74.00 050472 22.29 050473 375.00 050474 80.00 050475 146.63 050476 152.00 050477 551.66 050478 88.00 050479 300.51 050480 74.00 050481 88.00 050482 157.25 050483 264.93 050484 157.25 050485 130.52 050486 696.03 050487 159.38 050488 134.00 050489 3,458.49 3/ 9/2010 2 :10 3«Ni? : .., D ACON BAOIK DATE PANG. 8/10/2010 THRUT 99/99/= =,99 VENDOR T.D. 25550 26600 1 29245 1 28451 ** T O T A L S * x REGULAR CHECKS: HAND CHECKS: DRAFTS: EFT: NON CHECKS: VOID CHECKS: TOTAL ERRORS: 0 VENDOR SET: 01 BANK: 1 BANK: 1 TOTALS: REPORT TOTALS: NAME UPS VICTORIA REPAIR AND MFG W CREATIVE WHITE, SHERRY DAVIS WILLIAM RUOFF WSB AND ASSOCIATES P -, ,e C E E REPORT. CHECK STATUS DATE R 8/23/2010 R 8/23/2010 R 8/23/2010 R 8/23/2010 R 8/23/2010 R 8/23/2010 NO 91 0 3 0 0 0 VOID DEBITS VOID CREDITS 0.00 0.00 PAGE: INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT. 050490 23.84 050491 104.73 050492 3,125.00 050493 152.00 050494 42.50 050495 1,260.00 CHECK AMOUNT DISCOUNTS TOTAL APPLIED 48,800.49 0.00 48,800.49 0.00 0.00 0.00 14,559.82 0.00 14,559.82 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTALS: 94 63,360.31 0.00 63,360.31 94 63,360.31 0.00 63,360.31 95 63,360.31 0.00 63,360.31 08 19 -2010 39 "M C O U N C REPORT 3Y VENDOR - AUGUST . VENDOR SORT KEY A'i'i? ESC <IF .':I ON 'i W - 1 TJ _. -. )1 PA TMLn, " -__ - -_. 1-MOUNI A -1 f.TNIPETONXA RENTAL 8/23/10 FA CITY -HALL General Fund Mun._coval. B).itci..;g 92.69 8/23/10 BOBCAT RENTAL General Fund Public Works 231.71 8/23/7.0 EXCAVATOR DITCH -C.H. STORM Stormwater Managem STORMWATER MANAGEMENT 208.54 TOTAL: 532.94 AFSCME COUNCIL S 8/17/10 P/R DEDUCTS - UNION DUES General Fund NON - DEPARTMENTAL 267.68 TOTAL: 267.68 ALLIED WASTE SERVICES 4894 8/23/10 AUG RECYCLING SVC Recycling Utility Recycling 13,840.20 TOTAL: 13,840.20 ALRICK, LISA LOUISE 8/23/10 ELECTION JUDGE General Fund Elections _ _ 96.00 TOTAL: 96.00 ANDERSON, KRISTI B. 8/23/10 PCR MTG:08 /17/10 General Fund Parks & Recreation 200.00 TOTAL: 200.00 ASLESEN, DIANNE M. 8/23/10 ELECTION JUDGE General Fund Elections 76.00 TOTAL: 76.00 BARGA, MICHAEL H. 8/23/10 ELECTION JUDGE General Fund Elections _136.00 TOTAL: 136.00 BERG, LOIS ANN 8/23/10 ELECTION JUDGE General Fund Elections 78.00 TOTAL: 78.00 BLANCHARD CATERING, INC. 3/23/10 BOYS CAN COOK -CLASS 07/13/ Southshore Communi Senior Community Cente _ 108 .00 TOTAL: 108.00 BRANDHORST, TENA J. 8/23/10 ELECTION JUDGE General Fund Elections 116.00 TOTAL: 116.00 BUCHER, MARLYS J. 8/23/10 ELECTION JUDGE General Fund Elections 157.25 TOTAL: 157.25 CHINANDER, MARY ANN 8/23/10 ELECTION JUDGE General Fund Elections 78.00 TOTAL: 78.00 CITY OF MINNETONKA 8/23/10 5366 VINE HILL RD Water Utility Water 53.96 8/23/10 5350 VINE HILL RD Water Utility Water 140.54 8/23/10 5490 VINE HILL RD Water Utility Water _ TOTAL: 229.30 CLINE, KEN GEORGE 8/23/10 ELECTION JUDGE General Fund Elections 142.00 TOTAL: 142.00 COMMUNITY REC RESOURCES 8/23/10 PCS:SVC 08/09 -08/20 General Fund Parks & Recreation 2,250.00 8/23/10 SSCC ASSISTANT:SVC 08/12 -0 Southshore Communi Senior Community Cente 162.50 TOTAL: 2,412.50 CONLEY, KEVIN SCOTT 8/23/10 ELECTION JUDGE General Fund Elections 165.75 TOTAL: 165.75 CRADIT, JANET L. 8/23/10 ELECTION JUDGE General Fund Elections 86.00 TOTAL: 86.00 08 19 -207.0 - 2 9 AM '. 0, IT N C 1: _'., REPORI is VENDOR - AUGUST 23, 2010 480.00 PAGE; 2 SSCC -JUL VEND SORT KEY ?ATT DE-SCRiPl "-N _.. Flirn ____ 222.2 _.._. E �,n`_ _._ 2222. _ AMOUN7 _. Senior Community Cente CROSS, DAVID 8/ E"TlCTION JUDGE Genes -al Fund El ect Lo TOTAL: 134 0 EFTPS - FEDERAL W/H 8/17/10 FEDERAL W/H General Fund NON - DEPARTMENTAL 4,211.56 TOTAL: 134.00 CULLIGAN BOTTLED WATER 8/23/10 DRINKING WATER SVC General Fund M.un.icipal B=ldi:,gs _ 60.19 NON - DEPARTMENTAL 689.90 8/17/10 FICA W/H General Fund TOTAL: 60.19 DOWNING, NLARY THERESA 8/23/10 ELECTION JUDGE General Fund Elections _ 142.00 FICA W/H TOTAL: 142.00 DREW KRIESEL 8/23/10 SSCC -JUL BLDG MAINT / GEN Southshore Communi Senior Community Cente 480.00 8/23/10 SSCC -JUL BLDG MAINT / GEN Southshore Communi Senior Community Cente 128.40 8/23/10 SSCC -JULY BLDG MAINT Southshore Communi Senior Community Cente 315.00 TOTAL: 923.40 EFTPS - FEDERAL W/H 8/17/10 FEDERAL W/H General Fund NON - DEPARTMENTAL 4,211.56 8/17/10 FICA W/H General Fund NON - DEPARTMENTAL 2,949.90 8/17/10 MEDICARE W/H General Fund NON - DEPARTMENTAL 689.90 8/17/10 FICA W/H General Fund Council 80.60 8/17/10 MEDICARE W/H General Fund Council 18.87 8/17/10 FICA W/H General Fund Administration 224.70 8/17/10 MEDICARE W/H General Fund Administration 52.55 8/17/10 FICA W/H General Fund General Government 273.08 8/17/10 MEDICARE W/H General Fund General Government 63.87 8/17/10 FICA W/H General Fund Elections 162.51 8/17/10 MEDICARE W/H General Fund Elections 38.00 8/17/10 FICA W/H General Fund Finance 92.07 8/17/10 MEDICARE W/H General Fund Finance 21.53 8/17/10 FICA W/H General Fund Planning 270.85 8/17/10 MEDICARE W/H General Fund Planning 63.34 8/17/10 FICA W/H General Fund Protective Inspections 194.97 8/17/10 MEDICARE W/H General Fund Protective Inspections 45.60 8/17/10 FICA W/H General Fund City Engineer 190.17 8/17/10 MEDICARE W/H General Fund City Engineer 44.47 8/17/10 FICA W/H General Fund Public Works 414.37 8/17/10 MEDICARE W/H General Fund Public Works 96.91 8/17/10 FICA W/H General Fund Streets & Roadways 265.80 8/17/10 MEDICARE W/H General Fund Streets & Roadways 62.17 8/17/10 FICA W/H General Fund Sanitation /Weeds /Waste 1.11 8/17/10 MEDICARE W/H General Fund Sanitation /Weeds /Waste 0.26 8/17/10 FICA W/H General Fund Tree Maintenance 11.87 8/17/10 MEDICARE W/H General Fund Tree Maintenance 2.78 8/17/10 FICA W/H General Fund Parks & Recreation 377.70 8/17/10 MEDICARE W/H General Fund Parks & Recreation 88.32 8/17/10 FICA W/H Southshore Communi Senior Community Cente 34.95 8/17/10 MEDICARE W/H Southshore Communi Senior Community Cents 8.17 8/17/10 FICA W/H Water Utility Water 114.24 8/17/10 MEDICARE W/H Water Utility Water 26.73 8/17/10 FICA W/H Sanitary Sewer Uti Sewer 159.63 8/17/10 MEDICARE W/H Sanitary Sewer Uti Sewer 37.34 8/17/10 FICA W/H Recycling Utility Recycling 6.19 8/17/10 MEDICARE W/H Recycling Utility Recycling 1.45 8/17/10 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 75.09 8/17/10 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 17.54 TOTAL: 11,491.16 ERICKSON. WILLIAM 8/23/10 ELECTION JUDGE General Fund Elections 48.00 0 0 1 J -2070 12 =.ors; C G U N C I L ar_.rOR':i' SV 7rNDCr, AUGUST 23, 2010 PAGE: 3 SORT KEY �7l r i•; ?i��s�r2Ii '.•.:; ✓D7 _ 'U�1O _._. J PA ✓, t, I�"9' 'i rOL'�'!'__ TO'_ "AL . 48 .00 ESS BROTHERS & SONS INC 8/23/10 MANHOLE AD," RINGS General Fund Streets & Roadways 267.19__ TOTAL: 267.19 FASTENAL COMPANY 8/23/10 SILVERWOOD PK- SHELTER Park Capital Impro Park_ Capital Improveme 3 6.34 TOTAL: 36.34 FISH, REBECCA 8/23/10 ELECTION JUDGE General Fund Elections 4 8.00 TOTAL: 48.00 FRANETTE, KATHLEEN 8/23/10 ELECTION JUDGE General Fund Elections _ 86.00 TOTAL: 86.00 GAGNE, ROBERT 8/23/10 ELECTION JUDGE General Fund Elections 86.00 TOTAL: 86.00 GENERAL SPORTS CORPORATION 8/23/10 2010 SAFETY CAMP -T- SHIRTS General Fund Parks & Recreation 190.00 TOTAL: 190.00 HANSEN THORP PELLINEN OLSON, INC. 8/23/10 CR 19 SANITARY REPAIR Sanitary Sewer Uti Sewer 27.75 TOTAL: 27.75 HAUSER, PATRICIA 8/23/10 ELECTION JUDGE General Fund Elections 80.00 TOTAL: 80.00 HAWKINS, INC. 8/23/10 CHLORIN CYLINDER Water Utility Water _ 5.00 TOTAL: 5.00 HENN CTY INFO TECHNOLOGY DEPT 8/23/10 JULY 800MHZ RADIO General Fund Public Works 64.00 TOTAL: 64.00 HERZIG, MICHAEL 8/23/10 ELECTION JUDGE General Fund Elections 142.00 TOTAL: 142.00 ICMA RETIREMENT TRUST - 302131 -457 8/17/10 P/R DEDUCTS - DEFERRED COM General Fund NON - DEPARTMENTAL 1,100.00 8/17/10 P/R DEDUCTS - DEFERRED CON General Fund NON - DEPARTMENTAL 333 .55 TOTAL: 1,433.55 INTERNATIONAL CODE COUNCIL, INC. 8/23/10 2010 MEMBERSHIP DUES General Fund Protective Inspections 100.00 TOTAL: 100.00 KAPOLKA, JOSEPH 8/23/10 ELECTION JUDGE General Fund Elections 72.00 TOTAL: 72.00 KELLY, DIANA KROM 8/23/10 ELECTION JUDGE General Fund Elections 88 .00 TOTAL: 88.00 KENDRICK, JAMES EDWARD 8/23/10 ELECTION JUDGE General Fund Elections 127.50 TOTAL: 127.50 LABORE, CARLA KAY 8/23/10 ELECTION JUDGE General Fund Elections 155.13 TOTAL: 155.13 LANDINI, JAMES 8/23/10 MILEAGES General Fund City Engineer 16.50 8/23/10 GPS General Fund City Engineer 40.80 08- 19 201 _0 12 39 AM C C 'J ry :' i ;_ R ?OR7 BY JENDOR - AU,CUP 2 � 010 PAGE _ SORT KE'Y .T `PE t� ,:,C2- P' °TCN ?UND DEPAR T j; T _.. _.. AMOUNT 3/23/10 W E L LNESS General Fund City Engineer 40.00 TOTAL: 97.30 LANE, KAREN M. 8/23/] ELECTION JUDGE General Fund El actions -- 7 0._00_ TOTAL: 70.00 LANO EQUIPMENT, INC. 8/23/10 BOBCAT PARTS General Fund Public Works 195.26 TOTAL: 195.26 LARSON, AUDREY L. 8/23/10 ELECTION JUDGE General Fund Elections 82.00 TOTAL: 82.00 LEEBENS, SHIRLEY J. 8/23/10 ELECTION JUDGE General Fund Elections 84.00 TOTAL: 84.00 LEVACK, GORDON 8/23/10 ELECTION JUDGE General Fund Elections TOTAL: 76.00 LOUIS, SANDRA S. 8/23/10 ELECTION JUDGE General Fund Elections 70.00 TOTAL: 70.00 MAJESTIC, JILL DOROTHY 8/23/10 ELECTION JUDGE General Fund Elections 163.63 TOTAL: 163.63 MAMA 8/23/10 05/13/10 -JOHN GUNYOU SPEAK General Fund Administration 20.00 TOTAL: 20.00 MARTIN, ROXANNE MARIE 8/23/10 ELECTION JUDGE General Fund Elections 84.00 TOTAL: 84.00 MCDAVITT, PAMELA ANN 8/23/10 ELECTION JUDGE General Fund Elections 74. 00_ TOTAL: 74.00 MCDONALD, MICHAEL PATRICK 8/23/10 ELECTION JUDGE General Fund Elections 80.00 TOTAL: 80.00 MCDONALD, PAMELA J. 8/23/10 ELECTION JUDGE General Fund Elections 74.00 TOTAL: 74.00 METRO SALES, INC. 8/23/10 05/050/10- 08/08/10 COPIER General Fund Municipal Buildings 654.00 TOTAL: 654.00 MIDWEST MAILING SYSTEMS INC 8/23/10 SEPT NEWSLETTER POSTAGE General Fund General Government 500.00 TOTAL: 500.00 MISC. VENDOR ABRAKADOODLE 8/23/10 ART CLASS FEES Southshore Communi Senior Community Cente 704.00 J.L. WHITE CO. INC 8/23/10 CIP PARK - MANOR RD SHELTE Park Capital Impro Park Capital Improvettle 3,125.00 JEFF FLATTUM 8/23/10 JEFF FLATTUM:OFF DUTY SECU Southshore Communi Senior Community Cents 100.00 JOHN BULAJIC 8/23/10 FREEMAN PARK DEPOSIT REFUN General Fund Parks & Recreation 125.00 MRS. NANCY MEDIA 8/23/10 SSCC - CARPET CLEANING Southshore Communi Senior Community Cente 150.00 NELSON AUTO CENTER 8/23/10 FORD F -550 - VEHICLE EXCIS Equipment Replacem Equipment Replacement 20.00 W CREATIVE 8/23/10 W CREATIVE:WATER BROCHURE Water Utility Water 3,125.00 WILLIAM RUOFF 8/23/10 PLNG COMM FIELD RESEARCH R General Fund Municipal Buildings _ 4 2.50_ TOTAL: 7,391.50 MN DEPT OF LABOR & INDUSTRY 8/10/10 SKATE PARK FOUNTAIN /COMM G Park Capital Impro Park Capital Improveme 300.00 08 -19 -2010 12 39 , M C 0 U N C : L PF:OR'r Ry VENDOR - AUGiJST 13, 2010 P A O-: VENDOR SOLI AEV .J,-TE DES ,,.i,. -10N PUNT) T)PPsRTMENT a.M " TOTAL: 300.00 ME DEPT Or REVENUE 8117110 ,STATE W/H General Fund NON- DEPARTMENTAL 2,033.06 TOTAL: 2,033.06 MN DEPT OF TRANSPORTATION 8/23/10 SWEEPING TESTING General Fund Streets & Roadways 348.83 TOTAL: 348.83 MOORE, MEREDITH KAYE 8/23/10 ELECTION JUDGE General Fund Elections 66.00 TOTAL: 66.00 NATIONAL RECREATION & PARK ASSOCIATION 8/23/10 2010 NRPA CONGRESS /EXPOSIT General Fund Administration 519.00 TOTAL: 519.00 NILES, CHARLES ARDEN 8/23/10 ELECTION JUDGE General Fund Elections 76.00 TOTAL: 76.00 NORMAN, MIECHELLE LEE 8/23/10 ELECTION JUDGE General Fund Elections 74.00 TOTAL: 74.00 OFFICE DEPOT 8/23/10 GEN SUPPLIES General Fund General Government 22.29 TOTAL: 22.29 PACE ANALYTICAL SERVICES, INC. 8/23/10 2010 SPRING STREET SWEEP Stormwater Managem STORMWATER MANAGEMENT 180.00 8/23/10 2010 SPRING STREET SWEEP Stormwater Managem STORMWATER MANAGEMENT 195.00 TOTAL: 375.00 PAETZEL, THERESE TERRY 8/23/10 ELECTION JUDGE General Fund Elections 80.00 TOTAL: 80.00 PAULSEN, CAROL ANN 8/23/10 ELECTION JUDGE General Fund Elections 146.63 TOTAL: 146.63 PERA 8/17/10 P/R DEDUCTS -PERA General Fund NON- DEPARTMENTAL 2,809.31 8/17/10 P/R DEDUCTS -PERA General Fund Administration 264.93 8/17/10 P/R DEDUCTS -PERA General Fund General Government 308.30 8/17/10 P/R DEDUCTS -PERA General Fund Elections 183.48 8/17/10 P/R DEDUCTS -PERA General Fund Finance 103.95 8/17/10 P/R DEDUCTS -PERA General Fund Planning 349.21 8/17/10 P/R DEDUCTS -PERA General Fund Protective Inspections 254.05 8/17/10 P/R DEDUCTS -PERA General Fund City Engineer 215.44 8/17/10 P/R DEDUCTS -PERA General Fund Public Works 442.96 8/17/10 P/R DEDUCTS -PERA General Fund Streets & Roadways 309.64 8/17/10 P/R DEDUCTS -PERA General Fund Sanitation /Weeds /Waste 1.37 8/17/10 P/R DEDUCTS -PERA General Fund Tree Maintenance 13.40 8/17/10 P/R DEDUCTS -PERA General Fund Parks & Recreation 381.06 8/17/10 P/R DEDUCTS -PERA Southshore Communi Senior Community Cente 39.46 8/17/10 P/R DEDUCTS -PERA Water Utility Water 133.46 8/17/10 P/R DEDUCTS -PERA Sanitary Sewer Uti Sewer 184.70 8/17/10 P/R DEDUCTS -PERA Recycling Utility Recycling 6.98 8/17/10 P/R DEDUCTS -PEAR Stormwater Managem STORMWATER MANAGEMENT 85.09 TOTAL: 6,086,79 POLSON, CHRISTOPHER CHARLES 8/23/10 ELECTION JUDGE General Fund Elections 152.00 TOTAL: 152.00 .'n - OS -i3 -2010 _2.�„ AM C 0 U N C I i. EPORZ';3Y VENDOR - AUGUST 23, . %'.AGE 6 W 3N' ON " CB'. _ <EY F, "'t: JZ ".CR' IO_TI FUND D PA t MEN I AMOUNT Chi ^TEST 0/23/10 AUG SVC Water Utility We're, 315.23 8/23/10 AUG SVC Plater D%i li to YJater 236. TOTAL: 551.66 BABY, TEDDY T. 8/23/10 ELECTION JUDGE General Fund Elections 88.00 TOTAL: 88.00 SAM'S CLUB 8/23/10 CITY HALL General Fund Municipal Buildings 129.72 8/23/10 SERVICE CHARGE General Fund Municipal Buildings 15.99 8/23/10 PUBLIC WORK General Fund Public Works 154.80 TOTAL: 300.51 SCHNEIDER, THOMAS E. 8/23/10 ELECTION JUDGE General Fund Elections 74.00 TOTAL: 74.00 SIMCOX, LYNDA M. 8/23/10 ELECTION JUDGE General Fund Elections 88.00 TOTAL: 88.00 SMELTZER, VIRGIL L. 8/23/10 ELECTION JUDGE General Fund Elections 157.25 TOTAL: 157.25 SO LK MTKA POLICE DEPT 8/23/10 JUL HENN CTY PROCESSING BE General Fund Police Protection 264.93 TOTAL: 264.93 SPANNAUS, BARBARA R. 8/23/10 ELECTION JUDGE General Fund Elections 157.25 TOTAL: 157.25 SPRINT 8/23/10 SVC 07/13 -08/12 Water Utility Water 65.26 8/23/10 SVC 07/13 -08/12 Sanitary Sewer Uti Sewer 65.26 TOTAL: 130.52 STANLEY SECURITY SOLUTIONS, INC. 8/23/10 LOCKS, P.W. & SVCS General Fund Public Works 696.03 TOTAL: 696.03 STEIN, JANE F. 8/23/10 ELECTION JUDGE General Fund Elections 159.38 TOTAL: 159.38 THOMPSON, KYLE B. 8/23/10 ELECTION JUDGE General Fund Elections 134.00 TOTAL: 134.00 TKDA ENGINEERS ARCHITECTS PLANNERS 8/23/10 JUL NELSINE & MEADOWVIEW Street Capital Imp Street Capt Improvemen 3,458.49 TOTAL: 3,458.49 UPS 8/23/10 WATER SAMPLER Water Utility Water 23.84 TOTAL: 23.84 VICTORIA REPAIR AND MFG 8/23/10 STEEL PLATE General Fund Public Works 104.73 TOTAL: 104.73 WELLS FARGO HEALTH BENEFIT SVCS 8/17/10 P/R DEDUCTS -HSA General Fund NON - DEPARTMENTAL 939.60 8/17/10 P/R DEDUCTS -HSA General Fund General Government 96.00 TOTAL: 1,035.60 WHITE, SHERRY DAVIS 8/23/10 ELECTION JUDGE General Fund Elections 152.00 TOTAL: 152.00 08 -1.9 -2010 - 12:39 AN: C 0 1 _i N C' 1 L REPORT _Bv VENDOR - AUGUST 23, 2010 PACE: 7 EN iO 2 SOR." KE DATE L_SCRi i ON FUND : -,� _i - >AR F -r;r.; q' AMOUNT WSB AND ASSOC:rTES 8/23/10 J.Pv 6180 MURRAY rTTL1, DRATTJ S oimaate Managerr, S'rORMWA.T ER P'tLNO.GEMi=N : TOTA; -. 1,260.00 —PAYROLL EXPENSES 8/16/2010 - 99/99/9999 General Fund Council 1,300.00 General Fund Administration 3,784.72 General Fund General Government 4,404.32 General Fund Elections 2,621.08 General Fund Finance 1,485.06 General Fund Planning 4,988.87 General Fund Protective inspections 3,629.29 General Fund City Engineer 3,077.54 General Fund Public Works 6,832.15 General Fund Streets & Roadways 4,423.32 General Fund Sanitation /Weeds /Waste 19.53 General Fund Tree Maintenance 191.55 General Fund Parks & Recreation 6,530.64 Southshore Communi Senior Community Cente 563.80 Water Utility Water 1,906.65 Sanitary Sewer Uti Sewer 2,638.76 Recycling Utility Recycling 99.76 Stormwater Managem STORMWATER MANAGEMENT 1,215.28 TOTAL: 49,712.32 FUND TOTALS =_______________ 101 General Fund 76,852.82 402 Park Capital Improvements 3,461.34 403 Equipment Replacement 20.00 404 Street Capital Improvemen 3,458.49 490 Southshore Community Ctr. 2,794.28 601 Water Utility 6,181.14 611 Sanitary Sewer Utility 3,113.44 621 Recycling Utility 13,954.58 631 Stormwater ManagementUtil 3,236.54 GRAND TOTAL: 113,072.63 TOTAL PAGES: 7 08 -_ 1ci 2016 12: AM PARTMENT NON -DEPARTMENTAL Council Administration DFUA� _r _ C 0 ti. ti C" REPORT RV TT PNT - AUG 23, 2„10 _r, , _ FiSv i V ENDOR NAME D - D SCRI D'P IOD� F::�OLNT General. Fund EF PS - FEDER'.r W /Y. 8/17/10 FEDYRST _W /f. 4, 2'_1. 1., 8/17/10 FICA W/H 2,949.90 EFTPS - FEDERAL W/H 8/17/10 MEDICARE W/H 689.90 PERA 8/17/10 P/R DEDUCTS PERA 2,809.31 ICYA RETIREMENT TRUST - 302131 -457 8/17/10 P/R DEDUCTS - DEFERRED COM 1,100.00 MAMA 8/17/10 P/R DEDUCTS - DEFERRED COM 333.55 AFSCME COUNCIL 5 8/17/10 P/R DEDUCTS - UNION DUES 267.68 MN DEPT OF REVENUE 8/17/10 STATE W/H 2,033.06 WELLS FARGO HEALTH BENEFIT SVCS 8/17/10 P/R DEDUCTS -HSA 939.60 EFTPS - FEDERAL W/H 8/17/10 TOTAL: 15,334.56 General Fund General Fund General Government General Fund Elections General Fund EFTPS - FEDERAL W/H 8/17/10 FICA W/H 80.60 8/17/10 MEDICARE W/H 18.87 -PAYROLL EXPENSES 8/16/2010 - 99/99/9999 1,300.00 TOTAL: 1,399.47 EFTPS - FEDERAL W/H 8/17/10 FICA W/H 224.70 8/17/10 MEDICARE W/H 52.55 PERA 8/17/10 P/R DEDUCTS -PERA 264.93 MAMA 8/23/10 05/13/10 -JOHN GUNYOU SPEAK 20.00 NATIONAL RECREATION & PARK ASSOCIATION 8/23/10 2010 NRPA CONGRESS /EXPOSIT 519.00 -PAYROLL EXPENSES 8/16/2010 - 99/99/9999 3,784.72 TOTAL: 4,865.90 EFTPS - FEDERAL W/H 8/17/10 FICA W/H 273.08 8/17/10 MEDICARE W/H 63.8 "7 PERA 8/17/10 P/R DEDUCTS -PERA 308.30 MIDWEST MAILING SYSTEMS INC 8/23/10 SEPT NEWSLETTER POSTAGE 500.00 OFFICE DEPOT 8/23/10 GEN SUPPLIES 22.29 WELLS FARGO HEALTH BENEFIT SVCS 8/17/10 P/R DEDUCTS -HSA 96.00 -PAYROLL EXPENSES 8/16/2010 - 99/99/9999 4,404.32 TOTAL: 5,667.86 EFTPS - FEDERAL W/H 8/17/10 FICA W/H 162.51 8/17/10 MEDICARE W/H 38.00 PERA 8/17/10 P/R DEDUCTS -PERA 183.48 BARGA, MICHAEL H. 8/23/10 ELECTION JUDGE 136.00 BERG, LOIS ANN 8/23/10 ELECTION JUDGE 78.00 BRANDHORST, TENA J. 8/23/10 ELECTION JUDGE 116.00 BUCHER, MARLYS J. 8/23/10 ELECTION JUDGE 157.25 CHINANDER, MARY ANN 8/23/10 ELECTION JUDGE 78.00 KENDRICK, JAMES EDWARD 8/23/10 ELECTION JUDGE 127.50 LABORE, CARLA KAY 8/23/10 ELECTION JUDGE 155.13 LARSON, AUDREY L. 8/23/10 ELECTION JUDGE 82.00 LEEBENS, SHIRLEY J. 8/23/10 ELECTION JUDGE 84.00 LEVACK, GORDON 8/23/10 ELECTION JUDGE 76.00 MAJESTIC, JILL DOROTHY 8/23/10 ELECTION JUDGE 163.63 MCDAVITT, PAMELA ANN 8/23/10 ELECTION JUDGE 74.00 MCDONALD, PAMELA J. 8/23/10 ELECTION JUDGE 74.00 PAULSEN, CAROL ANN 8/23/10 ELECTION JUDGE 146.63 BABY, TEDDY T. 8/23/10 ELECTION JUDGE 88.00 SMELTZER, VIRGIL L. 8/23/10 ELECTION JUDGE 157.25 SPANNAUS, BARBARA R. 8/23/10 ELECTION JUDGE 157.25 STEIN, JANE F. 8/23/10 ELECTION JUDGE 159.38 HERZIG, MICHAEL 8/23/10 ELECTION JUDGE 142.00 PAETZEL, THERESE TERRY 8/23/10 ELECTION JUDGE 80.00 O8 -19 -2010 '7.37 AM C 0 U N C I T, RE'POR B DEPARTMENT - AUCU T 23, 2010 _?Gc.: _. F� -UN :D 'E -D C.L._ "5 =0iS AMOUNT GAGNE, ROBERT 8/23%1..0 ELEC JUDGE 86.0; MCDONALD, MICHAEL PATRICK 8/23/10 ELECTION JUDGE 80.00 HAUSER, PATRICIA 8/23/10 ELECTION JUDGE; 80.00 BFaPOLKA, ;.JOSEPH 8/23/10 ELECTION JUDGE 72.O0 NORMAN, MIECHELLE LEE 8/23/10 ELECTION JUDGE 74.00 NILES, CHARLES ARDEN 8/23/10 ELECTION JUDGE 76.00 ERICKSON, WILLIAM 8/23/10 ELECTION JUDGE 48.00 CROSS, DAVID 8/23/10 ELECTION JUDGE 134.00 ALRICK, LISA LOUISE 8/23/10 ELECTION JUDGE 96.00 MOORE, MEREDITH KAYE 8/23/10 ELECTION JUDGE 66.00 FRADETTE, KATHLEEN 8/23/10 ELECTION JUDGE 86.00 WHITE, SHERRY DAVIS 8/23/10 ELECTION JUDGE 152.00 MARTIN, ROXANNE MARIE 8/23/10 ELECTION JUDGE 84.00 ASLESEN, DIANNE M. 8/23/10 ELECTION JUDGE 76.00 CLINE, KEN GEORGE 8/23/10 ELECTION JUDGE 142.00 CONLEY, KEVIN SCOTT 8/23/10 ELECTION JUDGE 165.75 CRADIT, JANET L. 8/23/10 ELECTION JUDGE 86.00 DOWNING, MARY THERESA 8/23/10 ELECTION JUDGE 142.00 KELLY, DIANA KROM 8/23/10 ELECTION JUDGE 88.00 LANE, KAREN M. 8/23/10 ELECTION JUDGE 70.00 LOUIS, SANDRA S. 8/23/10 ELECTION JUDGE 70.00 POLSON, CHRISTOPHER CHARLES 8/23/10 ELECTION JUDGE 152.00 SCHNEIDER, THOMAS E. 8/23/10 ELECTION JUDGE 74.00 SIMCOX, LYNDA M. 8/23/10 ELECTION JUDGE 88.00 THOMPSON, KYLE B. 8/23/10 ELECTION JUDGE 134.00 FISH, REBECCA 8/23/10 ELECTION JUDGE 48.00 * *PAYROLL EXPENSES 8/16/2010 - 99/99/9999 2,621.08 TOTAL: 7,806.84 Finance General Fund EFTPS - FEDERAL W/H 8/17/10 FICA W/H 92.07 8/17/10 MEDICARE W/H 21.53 PERA 8/17/10 P/R DEDUCTS -PERA 103.95 * *PAYROLL EXPENSES 8/16/2010 - 99/99/9999 1,485.06 TOTAL: 1,702.61 Planning General Fund EFTPS - FEDERAL W/H 8/17/10 FICA W/H 270.85 8/17/10 MEDICARE W/H 63.34 PERA 8/17/10 P/R DEDUCTS -PERA 349.21 * *PAYROLL EXPENSES 8/16/2010 - 99/99/9999 4,988.87 TOTAL: 5,672.27 Municipal Buildings General Fund A -1 MINNETONKA RENTAL 8/23/10 FAN -CITY HALL 92.69 CULLIGAN BOTTLED WATER 8/23/10 DRINKING WATER SVC 60.19 MISC. VENDOR WILLIAM RUOFF 8/23/10 PLNG COMM FIELD RESEARCH R 42.50 METRO SALES, INC. 8/23/10 05/050/10- 08/08/10 COPIER 654.00 SAM'S CLUB 8/23/10 CITY HALL 129.72 8/23/10 SERVICE CHARGE 15.99 TOTAL: 995.09 Police Protection General Fund SO LK MTKA POLICE DEPT 8/23/10 JUL HENN CTY PROCESSING FE 264.93 TOTAL: 264.93 Protective Inspections General Fund EFTPS - FEDERAL W/H 8/17/10 FICA W/H 194.97 8/17/10 MEDICARE W/H 45.60 PERA 8/17/10 P/R DEDUCTS -PERA 254.05 INTERNATIONAL CODE COUNCIL, INC. 8/23/10 2010 MEMBERSHIP DUES 100.00 )8_ 9 2C 10 .? ?'7 AA C O �1 N C I L REPORT _,`r. DT AR9'M - - TUST 23, 2010 PAG7 3 DEPAR TMETIN" :: UND TR :DCR NAME D L ' S C ON AMGU NI _'. * AYROLI. EXPENSES 8/'6/2010 - 99/99/9999 3, TOTAL: 4,223.91 City Engineer General Fund EFTPS - FEDERAL W/H 8/17/10 FICA W/H 190_I7 8/17/10 MEDICARE W/H 4 4_.47 PERA 8/17/10 P/R DEDUCTS -PERA 215.44 LA_NDINI, JAMES 8/23/10 MILEAGES 16.50 8/23/10 CPS 40.80 8/23/10 WELLNESS 40.00 * *PAYROLL EXPENSES 8/16/2010 - 99/99/9999 3,077.54 TOTAL: 3,624.92 Public Works General Fund EFTPS - FEDERAL W/H 8/17/10 FICA W/H 414.37 8/17/10 MEDICARE W/H 96.91 PERA 8/17/10 P/R DEDUCTS -PERA 442.96 A -1 MINNETONKA RENTAL 8/23/10 BOBCAT RENTAL 231.71 HENN CTY INFO TECHNOLOGY_ DEPT 8/23/10 JULY 80OMHZ RADIO 64.00 LAND EQUIPMENT, INC. 8/23/10 BOBCAT PARTS 195.26 SAM'S CLUB 8/23/10 PUBLIC WORK 154.80 STANLEY SECURITY SOLUTIONS, INC. 8/23/10 LOCKS, P.W. & SVCS 696.03 VICTORIA REPAIR AND MFG 8/23/10 STEEL PLATE 104.73 * *PAYROLL EXPENSES 8/16/2010 - 99/99/9999 6,832.15 TOTAL: 9,232.92 Streets & Roadways General Fund EFTPS - FEDERAL W/H 8/17/10 FICA W/H 265.80 8/17/10 MEDICARE W/H 62.17 PERA 8/17/10 P/R DEDUCTS -PERA 309.64 ESE BROTHERS & SONS INC 8/23/10 MANHOLE ADJ RINGS 267.19 MN DEPT OF TRANSPORTATION 8/23/10 SWEEPING TESTING 348.83 * *PAYROLL EXPENSES 8/16/2010 - 99/99/9999 4,423.32 TOTAL: 5,676.95 Sanitation /Weeds /Waste General Fund EFTPS - FEDERAL W/H 8/17/10 FICA W/H 1.11 8/17/10 MEDICARE W/H 0.26 PERA 8/17/10 P/R DEDUCTS -PERA 1.37 * *PAYROLL EXPENSES 8/16/2010 - 99/99/9999 19.53 TOTAL: 22.27 Tree Maintenance General Fund EFTPS - FEDERAL W/H 8/17/10 FICA W/H 11.87 8/17/10 MEDICARE W/H 2.78 PERA 8/17/10 P/R DEDUCTS -PERA 13.40 * *PAYROLL EXPENSES 8/16/2010 - 99/99/9999 191.55 TOTAL: 219.60 Parks & Recreation General Fund EFTPS - FEDERAL W/H 8/17/10 FICA W/H 377.70 8/17/10 MEDICARE W/H 88.32 PERA 8/17/10 P/R DEDUCTS -PERA 381.06 ANDERSON, KRISTI B. 8/23/10 PCR MTG:08 /17/10 200.00 COMMUNITY REC RESOURCES 8/23/10 PCS:SVC 08/09 -08/20 2,250.00 MISC. VENDOR JOHN BULAJIC 8/23/10 FREEMAN PARK DEPOSIT REFUN 125.00 GENERAL SPORTS CORPORATION 8/23/10 2010 SAFETY CAMP -T- SHIRTS 190.00 06 -19 -2010 12 37 AM '. -: ^,� J N C T- _ RE ✓Oh 3Y DEPARTM - AUGUST 23, 2010 :?ACE DEPARTMENT 1AND VENDOP NAMT D r',3 D _, " -rT iON 'IOUIN Y AYROLL EXPENSES 8/16/2010 - ?9/99/9999 6,530.64 TOTAL: 10,14.2.72 Park Capital Improveme Park Capital Impro MN DEPT OF LABOR & INDUSTRY_ 8/10/10 SKATE PARK FOUNTAIN/ COMM G 300.00 MISC. VENDOR J.L. WHITE CO. INC 8/23/10 CIP PARK - MANOR RD SHELTE 3,125.00 FASTENAL COMPANY 8/23/10 SILVERWOOD PK- SHELTER 36.34 TOTAL: 3,461.34 Equipment Replacement Equipment Replacem MIISC. VENDOR NELSON AUTO CENTER 8/23/10 FORD F -550 - VEHICLE EXCIS 20.00 TOTAL: 20.00 Street Capt Improvemen Street Capital Imp TKDA ENGINEERS ARCHITECTS PLANNERS 8/23/10 JUL NELSINE & MEADOWVIEW 3,458 TOTAL: 3,458.49 Senior Community Cente Southshore Communi EFTPS - FEDERAL W/H 8/17/10 FICA W/H 34.95 8/17/10 MEDICARE W/H 8.17 PERA 8/17/10 P/R DEDUCTS -PERA 39.46 COMMUNITY REC RESOURCES 8/23/10 SSCC ASSISTANT:SVC 08/12 -0 162.50 MISC. VENDOR ABRAKADOODLE 8/23/10 ART CLASS FEES 704.00 MRS. NANCY MEDIA 8/23/10 SSCC - CARPET CLEANING 150.00 JEFF FLATTUM 8/23/10 JEFF FLATTUM:OFF DUTY SECU 100.00 DREW KRIEBEL 8/23/10 SSCC -JUL BLDG MAINT / GEN 480.00 8/23/10 SSCC -JUL BLDG MAINT / GEN 128.40 8/23/10 SSCC -JULY BLDG MAINT 315.00 BLANCHARD CATERING, INC. 8/23/10 BOYS CAN COOK -CLASS 07/13/ 108.00 PAYROLL EXPENSES 8/16 /201.0 - 99/99/9999 563 .80 TOTAL: 2,794.28 Water Water Utility EFTPS - FEDERAL W/H 8/17/10 FICA W/H 114.24 8/17/10 MEDICARE W/H 26.73 PERA 8/17/10 P/R DEDUCTS -PERA 133.46 HAWKINS, INC. 8/23/10 CHLORIN CYLINDER 5.00 MISC. VENDOR W CREATIVE 8/23/10 W CREATIVE:WATER BROCHURE 3,125.00 CITY OF MINNETONKA 8/23/10 5366 VINE HILL RD 53.96 8/23/10 5350 VINE HILL RD 140.54 8/23/10 5490 VINE HILL RD 34.80 SPRINT 8/23/10 SVC 07/13 -08/12 65.26 UPS 8/23/10 WATER SAMPLER 23.84 QWEST 8/23/10 AUG SVC 315.23 8/23/10 AUG SVC 236.43 PAYROLL EXPENSES 8/16/2010 - 99/99/9999 1,906.65 TOTAL: 6,181.14 Sewer Sanitary Sewer Uti FETES - FEDERAL W/H 8/17/10 FICA W/H 159.63 8/17/10 MEDICARE W/H 37.34 PERA 8/17/10 P/R DEDUCTS -PERA 184.70 SPRINT 8/23/10 SVC 07/13 -08/12 65.26 HANSEN THORP PELLINEN OLSON, INC. 8/23/10 CR 19 SANITARY REPAIR 27.75 PAYROLL EXPENSES 8/16/2010 - 99/99/9999 2,638.76 TOTAL: 3,113.44 Recycling Recycling Utility EFTPS - FEDERAL W/H 8/17/10 FICA W/H 6.19 8/17/10 MEDICARE W/H 1.45 PERA 8/17/10 P/R DEDUCTS -PERA 6.98 ALLIED WASTE SERVICES 4894 8/23/10 AUG RECYCLING SVC 13,840.20 08- 9 -2010 12:37 AM C O 15 N F F F, REPORT BY DEPARTMENT - AUCuS1 s, 2010 7AGF� 5 LPp2'"'MEN`i FUND ✓ETgTC)t JAMS DA T-E Dr CPTIT ION AtO - JIM PAYPOLL EXPENSES /16/2010 - 99/99/9999 99.76 TOTAL: 13,954.58 STORMWATER MANAGEMENT Stormwater Managem EFTPS - FEDERAL ;W /H 8 /17/10 FICA W/H 75.09 8/17/10 MEDICARE W/H 17.54 PERA 8/17/10 P/R DEDUCTS -PERA 85.09 A -1 MIhNETONKA RENTAL 8/23/10 EXCAVATOR DITCH -C.H. STORM 208.54 PACE ANALYTICAL SERVICES, INC. 8/23/10 2010 SPRING STREET SWEEP 180.00 8/23/10 2010 SPRING STREET SWEEP 195.00 WSB AND ASSOCIATES 8/23/10 JUN 6180 MURRAY HILL DRAIN 1,260.00 —PAYROLL EXPENSES 8/16/2010 - 99/99/9999 1,215.28 TOTAL: 3,236.54 FUND TOTALS =_______________ 101 General Fund 76,852.82 402 Park Capital Improvements 3,461.34 403 Equipment Replacement 20.00 404 Street Capital Improvemen 3,458.49 490 Southshore Community Ctr. 2,794.28 601 Water Utility 6,181.14 611 Sanitary Sewer Utility 3,113.44 621 Recycling Utility 13,954.58 631 Stormwater ManagementUtil 3,236.54 GRAND TOTAL: 113,072.63 --- -------------------- -------- TOTAL PAGES: 5 COUNCIL '.N Council Meeting August 23, 2010 From: Brian Heck, City Administrator +r in Date: August 17, 2010 Request from the Three Rivers Park District for the City's 2010 -2011 permitted winter use of the Lake Minnetonka LRT Regional Trail (formerly the Southwest LRT Regional Trail) Background / Previous Action Three Rivers Park District manages the Regional Trail Corridor. The Lake Minnetonka LRT Regional Trail (formerly named the Southwest LRT Regional Trail) runs through the Shorewood community. The Three Rivers Park District requires that cities maintain the Trail during the winter (November 15 through March 31) for specific activities listed on their Winter Use Permit. Staff has prepared the 2010 -2011 Winter Use Permit application with the following activities being identified as allowable during the winter within the Shorewood portion of the Regional Trail: hiking, biking, snowshoeing, cross - country skiing, pet walking, and horseback - riding. These activities remain unchanged from last year. Three Rivers Park District is named on the City's general liability insurance certificate. Staff Recommendation Staff recommends that the City Council authorize the submission of the Winter Use Permit for 2010 -2011 to Three Rivers Park District, as prepared by staff. Council Action: Memo DATE: August 2, 2010 TO: Brian Heck, City Administrator FROM: Margie Walz, Associate Superintendent Division of Parks and Natural Resources SUB]: Regional Trails - 2010-2011 Winter Trail Activities Permit z 4 `1 Enclosed is a copy of the 2010-2011 Winter Use Permit request form for regional trail segments located within your community, Please determine the level of winter use you are requesting, fill out the application form and follow the procedures outlined below. If your community does nol plan to authorize any winter use activities, please indicate (none) in the box at the top of the permit and return it. The Winter Use Permit ultimately authorizes your City to utilize the section of trail for the use you request. Permitted activities are determined by individual communities, contingent upon approval from the Park District's Board of Commissioners. An updated Certificate of Insurance, naming Three Rivers Park District as an additional named insured, should be submitted with the permit application. Coverage will need to show inclusive dates from November 15, 2010 through March 31, 2011. Please include proposed rules and regulations for winter use, as well. Permit requests should be submitted to Janet Haben, Administrative Assistant, and include verification of formal City Council action approving the proposed activities (a copy of appropriate meeting minutes). Some cities have elected to pass board motions authorizing multi-year Winter Trail Activities Permit applications. This is completely acceptable to the Park District and may save you administrative time. If your city has already pre-authorized multi- years, please submit an updated Winter Use Permit and Certificate of Insurance. As part of the attached permit, the city agrees to maintain the trail, including, but not limited to, any plowing, sweeping, sanding, packing, trash pick-up, and sign replacement, between November 15, 2010 - March 31, 2011. The Park District has observed that some communities are not picking up trash on a timely basis or at all. This reflects poorly on the city and Park District, PLEASE ADVISE YOUR MAINTENANCE STAFF OF THE NEED TO SCHEDULE TRASH PICK UP APPROPRIATELY FOR THE SECTIONS OF REGIONAL TRAIL THAT YOU ARE RESPONSIBLE FOR. If you have questions regarding this, please contact me at 763/559-6746. Thank you. Boe Carlson, Associate Superintendent of Administration Brian Brown, Senior Manager of Parks and Trails Maintenance Scott Schmidt, Regional Trails Maintenance Supervisor Kelly Grissman, Senior Manager of Planning 3000 Xenium Lane N., Plymouth, MN 55441 Phone: 763/559-9000 Fax: 763/559-3287 THREE RIVERS PARK DISTRICT REGIONAL TRAIL T 2010-2011 WINTER USE PERMIT Name of City 1 C C UJOA Contact Person B r I a y1 H e C K City Mall Phone q5a -qUo-- - 7 , o Contact Person Email Address �J �_�— E i , 5 kD Y'-e u�r�c t , n ' U Maintenance Contact Person L - r no 0 Phone U f � � Maintenance Contact Person Email Address 0rotoI) -� S1' �I Regional Trail Fmirn `1 hraLtn 1 +lge- Lill of sko , uUicoot t Authorized 2010 -2011 Winter Activities Ii i l U Kl n -5 k o e f t Cr(-) 5s Regional Trail From to Authorized 2010 -2011 Winter Activities Regional Trail From Authorized 2010 -2011 Winter Activities to Regional Trail From Authorized 2010 -2011 Winter Activities Regional Trail From Authorized 2010 -2011 Winter Activities Regional Trail From Authorized 2010 -2011 Winter Activities Authorization is hereby requested from the Park District Board of Commissioners to use portions of the Regional Trail Corridor for winter use activities between November 15, 2010 and March 31, 2011, as determined by each municipality within guidelines set forth herein on District Regional Trails located within individual City boundaries. It is understood and agreed that approval from the Park District Board of Commissioners is contingent upon the following conditions: The City agrees to defend, indemnify, and hold harmless the Park District, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of the City, its respective contractors, anyone directly or indirectly employed by the City, and /or anyone for whose acts and /or omissions they may be liable for related to the winter use of the Regional Trail Corridor. Nothing in this Agreement constitutes a waiver by the City of any statutory or common law defenses, immunities, or limits on liability. The City cannot be required to pay on behalf of itself and Three Rivers Park District, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466. If City maintains general liability insurance at the time this permit is issued, City shall provide the Park District with a Certificate of Insurance, naming Three Rivers Park District as an additional named insured. to to to 3. The City will provide signage at locations approved by the Park District, notifying the public of authorized winter activities within its city limits; activities may include, but are not limited to, hiking, biking, cross -- country skiing, snowshoeing, or walking. Winter use signs must be installed by the City at designated locations prior to November 15, 2010 and removed by the City no later than April 15, 2011. These signs are totally the responsibility of each municipality. 4. Snowmobiling is not allowed on Park District regional trails. Permitted use for snowmobiles will be limited to direct crossings only. The Hennepin County Regional Railroad Authority (HCRRA) does not allow snowmobiling or other motorized use within its corridors. The Lake Minnetonka LRT Regional Trail, Minnesota River Bluffs LRT Regional Trail, Cedar Lake LRT Regional Trail, and the Dakota Rail Regional Trail are located on HCRRA corridor property and permission for a snowmobile crossing of an HCRRA corridor must be obtained from the HCRRA prior to requesting permission from the Park District for a snowmobile crossing of the regional trail within the corridor. If a snowmobile crossing is permitted, cities must take steps to keep snowmobiles from damaging paved trails, bridges and other property. 5. The City agrees to enforce rules and regulations established by the municipality as part of its request for a Winter Use Permit. 6. The City agrees to repair all trail surface damage that occurs as a result of winter trail activities and /or maintenance, including, but not limited to, bituminous /concrete repair, bridge deck repair, grading or adding aggregate pursuant to guidelines established by the Park District. 7. The City agrees that winter trail use will be available to all persons, regardless of residence. Each City is required to submit its annual permit requests, including proposed rules and regulations, by September 17, 2010, after which the Park District may take up to 45 business days to process. Each permit request must be submitted as a result of formal City Council action, with accompanying verification, agreeing to the terms and conditions outlined by the Park District's Winter Use Permit. The Park District reserves the right to terminate a permit at any time, if the conditions set forth herein are not followed. Signed: Date: Title: COUNCIL ACTION FORM The City Council heard a presentation by Chief Litsey at the August 9, 2010 meeting regarding the SLMPD funding request for 2011. The Chief provided several documents pertaining to the budget and rational for the increase in funding. At present time, the impact to the City of Shorewood is an increase of $44,716 over 2010. To date, the City of Greenwood approved the funding request 3/2; Tonka Bay approved the request 4/0; and Excelsior approved the request 4/0. The Joint Powers Agreement requires unanimous agreement of the funding request by all parties to the agreement. Failure to achieve unanimous approval results a) the coordinating committee revising the budge and funding request and return to the parties for approval, or b) the JPA language dictates the amount of funding provided to the department. Amendment four (4) to the agreement states: "If the parties do not unanimously agree on the Approved Annual Operating Budget by September Vt of each year, the amount of the previous year's Approved Annual Operating Budget will be increased by the lesser [emphasis added] of the following to arrive at the Approved Annual Operating Budget: a) The increase in the July Minneapolis /St. Paul consumer price index for all urban consumers (CPI - U) over the previous 12 month period; or b) The percentage increase in the most restrictive statutory levy limit applicable in the budget year placed on any of the Parties over the levy limit for that Party for the prior year. c) In the event that either (a) or (b) above decreases, the operating budget shall remain the same." The July CIP -U for July 2010 as reported by the BLS is 210.965. The CPI -U for the previous 12 months, as reported by the BLS, was 206.167 a change of 2.3272% (2.3% rounded). The only city subject to levy limits is Shorewood. The percentage increase for the City of Shorewood provided by the Department of Revenue is 1.6784% over the allowable base levy for 2010. Council Action: 1. Approve the request aspresented 2. Deny the request Based on my interpretation of the agreement and Amendment 4, the intent of the parties in the case of disagreement over the amount of funding, is to require the parties to fund the department using the lowest possible factor. | base this on the following " vviUbeincreasedbvthe|esserofthe—"|nthiscase, the amount the SLMPD operating budget is permitted to increase is 1.6784%, the most restrictive statutory levy limit percentage imposed on a Party to the agreement. This increase is in addition to the labor union contractual obligations. Recommendation: Staff recommends, with some reservations, the Council approve the funding request of the SLMPD. CAOUNCIL ACTION FORM The City Council reviewed the general fund budget and levy options at several work sessions beginning in late May of this year. Staff and Council worked through several issues and Council directed staff to prepare an operating budget without an increase in the levy. Staff worked through the budget and developed an operating budget meeting the criteria established by Council. The current proposed budget keeps the 2011 levy at the same 2010 level, proposes to use $40,000 in Liquor store proceeds, and $160,000 from general fund reserves. The end result is a planned positive balance at the end of 2011 of approximately $37,748. See the attached memorandum and budget document for complete details. The Council is required to establish the draft certified budget and levy by September 15, 2010. Once the draft levy is established and certified to the County, the Council cannot increase the levy. The Council can lower the levy amount before final certification of the budget and levy, which takes place in December following the Truth in Taxation hearing. Options: 1. Approve the draft levy as proposed 2. Approve the draft levy and the 2011 General Fund Operating Budget 3. Approve the Levy and provide staff with direction regarding modification of the Operating Budget. 4. Do nothing. Recommendation: Staff recommends the Council adopt the levy as presented and the draft general fund operating budget as may be amended by Council. Council Action: CITY OF SHOREWOOD MEMORANDUM r 2, V 0 UR r a Y 4 � ism txJ �"j'.. r a - z:ri 1:4 , e <„k, 4 r� F S c + "71'"°i . r ,f I ms ,. 1 �.� iind k u da`spt The fourth iteration of the General Fund budget shows a decrease in revenue of $81,339 (1.5 %) from the 2010 budget. Total revenue in 2011 is anticipated at $5,178,995. The majority of the revenue comes from the property tax. The 2011 proposed property tax does not increase from the 2010 or 2009 amount established by the Council at 4,158,672. When special levies of $604,647 are added, the total proposed levy is $4,763,319. In fact, due to a reduction in the potential special levies, the property tax decreases by $12,973. The levy limit issued by the State Department of Revenue is 1.6784 %. Based on the adjusted 2010 levy and other factors, the 2011 base levy can be a maximum of $4,342,461 or an increase of 4.42% over the 2010 base allowable levy. Expenditures programmed for 2011 decrease over all by $137,990 (2.5 %). The majority of the decrease in expenditures comes from a reallocation of labor from the general fund to enterprise funds and moving some capital related items to improvement budgets. What follows is a detail of each account in the General Fund. event W. Property Tax Levy - the base tax levy is proposed to remain flat for the third year in a row at $4,158,672 and the special levy amount decreases by $12,973 for a total proposed levy of $4,763,319. Permits and Licenses - this category of revenue consists of the various business licenses issued by the city such as tree trimming, waste hauler, tobacco, liquor, etc. The category also covers building permits, plan check fees, horse permits, etc. We anticipate some of the licenses to increase slightly from 2010 but overall, we expect this revenue source to decline $8,070 mainly due to a continued decrease in plan check fees and building permits, which represent the majority of this revenue source. We expect to generate $98,200 in this category in 2011. Intergovernmental the city receives two types of intergovernmental revenue, state maintenance money for roads and a small amount to offset the increase in the city's pension obligation called PERA aid. The total amount we expect to receive in intergovernmental aid is $69,400. includ Charges for Service this represents the fees received for services provided by the city. This ch # ate, sp ass M a faciliti charg r ecre ati on class ch associ p f a.. larg r source in this account is related to park and recreation. We project charges for service to I Fines and Forfeitures represents the dollars collected by the court for tickets and citations issued in Shorewood and paid by the defendant. The dollars generated from fines and forfeitures declined $24,408 from 2007 to 2008 and declined from 2008 to 2009 by $401. Based on current trends, we anticipate fines and forfeitures to fall short of the 2010 budgeted amount. We anticipate revenue from fines and forfeitures to be $52,000 for 2011. Miscellaneous Revenue the majority of this revenue comes from interest earning on our investments. Since 2008, our investment income declined with 2009 showing a decline of $103,236 (64 %). Our interest earnings in 2010 look to fall short of the budget by approximately $30,000 and our expectation for 2011 is not much better at $45,000. E x , e I trure City Council Personnel — there is no change to the personnel allotment for Council. Council wages continue at past levels: mayor $300 per month, Council members $250. Materials and supplies — this amount increases by $100 to $1,300 based on historical usage. Charges and Services — this area increase $19,581 to cover possible non -union increases (19,113). Subscriptions and memberships covers our share of the LMCD (31,242), membership to MetroCities and League of Minnesota Cities (3,032 and 6,375), metropolitan mayors association (20), and contribution to the Chamber 4 of July festivities (2,500). Total 2011 expenditures - $83,881 an increase of $19,687. Administration Personnel — consist of 100% of the City Administrator's salary ($94,621) and .25% of the Deputy City Clerk salary ($18,918). The salaries do not reflect an increase at this time as all non -union staff receive increases based on performance. The 2011 budget shows a decrease of __ 2 F �� $504 mainly due to a recalculation of insurance contribution each employee receives up to $10,200 toward health, dental, short -term, life, and long terra disability. Materials and Supplies — supplies for most departments are provided though central purchasing and show up in General Government. Support Services and Charges — this group of expenses increases $1,800 to allow for attendance at a national conference in 2011 or for additional training through web based programs. Several of the web based programs offered allow for attendance by other staff at no additional cost. Capital ' '• capital Personnel — labor costs for this account increase dramatically over 2010 due to a reallocation of the deputy clerk time from elections back to general government. The head count for this department consists of: deputy clerk at 75% ($52,869), Administrative Assistants at 40% and 80% ($21,724 and $43,448), Website coordinator at 60% ($39,694) and Communications Coordinator at 50% (20,541). Total personnel costs for 2011 $226,387 and increase of $44,748. Again, the increase is due to 1) moving more deputy clerk time back to this department and 2) web coordinator allocation time is not split with planning. Materials and Supplies — we plan to reduce the expenditures in this area by $1,475. Support Services and Charges — the largest line in this group of expenditures is contractual services, which covers taping council meetings and work sessions, recording secretary, newsletter printing and mailing, etc. Overall, we expect this area to increase $45. Capital — no capital acquisitions expected in 2011. The total General Government department 2011 proposed budget is $277,137, an increase over 2010 budget of $40,818. Elections There are no elections planned in 2011 so this department returns to a maintenance mode with limited costs. The 2011 budget decreases $31,858 to $7,081. Finance Personnel — the personnel costs for this department are anticipated to decrease due to the replacement of the finance director. The entry wage for this position is approximately $80,000. The other labor cost in this department is the Sr. Accounting Clerk at 70% time ($40,791) the balance of this position is covered by water, sanitary sewer, and storm water. The total expenditures for labor in 2011 decrease of $25,360 to $120,791. a tz Materials and Supplies — we revised the maintenance fee for the financial system to reflect actual costs in past years and we eliminated the office supplies line. These to changes make up the majority of the $750 decrease. Support Services and Charges — we adjusted the training budget and bank charges slightly and reduced this group of expenditures by $950. Capital — there are no planned capital expenses in this budget for 2011. The total Finance department budget for 2011 shows a decrease of $27,035 from the 2010 budget. Professional Services - • # - Personnel — the personnel allocation for planning and zoning decreased over the past couple of years due to the decline in activity. The department consists of the planning director at 95% ($83,234) and an assistant planner at 70% ($46,790). We phased out the time allocated by the website coordinator in early 2010. The total labor cost for this department is $170,694 a decrease of $22,911. Materials and Supplies - no change from the 2010 budget. Support Services and Charges — this group of line items shows an increase of $7,110 over the 2010 budget. The main reason for this increase is additional dollars for training for the planning commission and attendance at a national conference for the planning director. We also added back the recording secretary should this service be needed. We are trying different methods to prepare minutes that do not require the attendance of an individual. If these methods do not work out, we are proposing going back to a recording secretary as staff time is better spent on other activities. Capital — we do not plan or anticipate any capital expenditures in 2011. The total planning and zoning budget anticipates a decrease of $15,801 from the 2010 budget. Municipal Buildings This account supports mainly city hall operations, electricity, heating and cooling, telephones and other technology, cleaning, etc. We shifted the telephone /technology contract from materials and supplies to services and charges, the overall dollar amount did not change, only where the line we credit the expense. Since the City Hall is recently remodeled, we anticipate few, if any significant repairs or maintenance. Finally, the transfer to the water fund in the amount of $60,000 to cover a loan will be paid off in 2010. As a note, we used to transfer funds 41. P a Support Services and Charges - over all, this expenditure group decreases from 2010 by $1,826. Capital - we moved the sign inventory software out of this line and into the technology fund and that returned the allocation to the 2010 level of $1,000. The engineering department budget proposal represents an increase of $15,232 over the 2010 budget. Public sheets for public works personnel o - December 2009 and January 2010 and reallocated r g to this analysis. As a result, a few departments will see dramatic changes in labor costs and some costs shifted to the enterprise funds. Personnel - costs in this department decreased significantly due to the time sheet analysis. The personnel budget supports the following allocation of staff: public works director at 50% ($49,425), shop technician at 80% ($44,197), and 90% light equipment operator time ($93,624 - note - mix of different levels of time based on employee). The decrease associated with the staffing reallocation comes to $111,265. These dollars show up in other departments. Materials and Supplies - we anticipate very little change in this group of expenses for 2011. Support Services and Charges - we anticipate a small decrease ($1,250) in these costs in 2011. Capital - there are no capital expenditures anticipated in the department for 2011. The request for new mobile radios moved to the technology fund. Transfers - this department provides an annual transfer to the equipment fund to support the vehicle fleet. We propose a $50,000 transfer for 2011, which is a reduction of $50,000 from the 2010 budget. As a side note, the 2010 transfer is $75,000 less than the 2009 transfer. We propose the 2011 public works services budget at $346,747 a decrease of $166,238 from the 2010 budget. Streets and Roads Personnel - this department consists of 1.65 LEO FTE's at a cost of $113,459 for 2011 an increase of $17,852 over the 2010 budget. Materials and Supplies - this area of expenditure does not increase for 2011. Support Services and Charges - this area increases by $10,500 due to an allocation for training through Safe Assure and increased cost associated with pavement striping and disposal of street sweepings. Capital - no capital purchases planned for 2011. Transfers — this department supports the local street improvement fund via transfer. We kept the transfer to the local street improvement fund at $700,000. The total expenditures associated with this department are proposed to be $932,459, an increase of $28,352 over 2010. Personnel — we anticipate the personnel costs for this department to increase $15,710 over the 2010 budget. This increase results from a reallocation of time based on time sheet review noted above. The FTE allocation for this department amounts to 70%. We also increased overtime to correspond with past expenditures. Total expenditures in this department are expected to be $101,684 or an increase over 2010 of $15,710 We propose an increase in this department in the amount of $7,100. The increase covers the estimated cost to contract for a physical sign inventory. The cost of the inventory is estimated at $6,800. Total expenditures in this department are anticipated to be $57,149 or $6,100 over 2010. Sanitation, Weeds, Waste Removal This department mainly covers the spring clean-up activities. Personnel — the City did not budget for personnel costs in 2010 or in prior years even though we incurred these costs. Labor costs are not allocated, but rather are estimated based on past experience. Materials and Supplies / Support Services and Charges cover contractual services related to spring clean-up. Overall, we expect expenditures in this department to be $6,781, an increase over 2010 by $1,881. Tree Maintenance Personnel — the review of labor allocation resulted in a small decrease in time allocated to this department in 2011. The 2011 estimated labor costs for the 20% FTE comes to $14,020. The represents a decrease of $3,259. Materials and Supplies —we anticipate this area to decrease $1,275 from the 2010 budget. 7 c2 Support Services and Charges — we did not include a cost estimate to cover the cost associated with conducting a tree inventory. The $13,000 allocated in contractual services covers the cost for tree removal and disposal. The total department budget provides a decrease from the 2010 budget in the amount of $4,784 for a proposed operating budget of $28,695. Parks and Recreation Personnel —the amount allocated to personnel is estimated to increase by $25,227 over 2010. The increase is a result of the reallocation of staffing based on review of the time sheets. The allocated labor time went from approximately 1.5 FTE in 2010 to an actual 2.8 FTF for 2011. The seasonal / part-time labor increases by $1,694 to reflect actual past expenditures in this area. Materials and Supplies — we are programming an additional $3,500 to maintenance of equipment for 2011. These dollars cover the expense of replacement and /or repair to worn out or damaged playground equipment and other structures in the park. Previously, the costs to repair and maintain equipment and structures came out of the park capital improvement fund. The total planned increase in this area is $3,500 Support Services and Charges — the majority of the expenditures in this area relate to the park coordinator contract and dollars allocated for park programming. For 2011, we anticipate a decrease of $500 in this area for a total planned budget of $91,900. Transfers — we are proposing a transfer of $42,000 to the park improvement fund. This amount is unchanged from last year. In total, the overall park and recreation budget is programmed to increase $28,027 over the 2010 budget. Southshore Community Center Projections for the Southshore Community Center estimate total income of $57,100, an increase of $12,170 over the budgeted amount for 2010. Staff believes this is an attainable goal based on year to date numbers and projections for the rest of 2010. We anticipate expenditures to come in at $68,400. This represents an increase of $16,144 over the 2010 budget. The increase in cost is associated with miscellaneous charges and increase in the management contract for the center. Capital improvements and repair / maintenance of the center will come from the Public Facilities fund as directed by Council at a previous meeting. Staff will continue to solicit dollars from member communities to help offset the cost of additional capital maintenance. Based on our estimates, the city will need to provide a subsidy to the Center in the amount of $11,300 in 2011. ADDITIONAL CONSIDERATIONS 1) One program that I would like the Council to consider funding is a program called Weasureable Management," This program provides training to staff — line staff on up — in finding ways to improve service delivery and achieve actual monetary savings (actual and staff time). The program is guaranteed to result in savings greater that the cost of training and if the program does not provide the savings, the city receives a refund. In pursuing this training, I feel we should include the fire district and SLMPD as well as other neighboring communities. By including our partner JPA's and neighboring communities, we should be able to identify areas for greater sharing of services, equipment, process, staff, etc, that could result in even more efficiencies for residents and savings in time and dollars. 9 p Parks and Recreation Personnel — the labor allocation increased from 1.8 FTE in 2010 to 2.3 FTE for 2011 based on the timesheet analysis. The increase in time spent devoted to park maintenance increased the expenditure by $25,227. We also adjusted overtime to represent actual costs incurred over the past few years. structures, Materials and Supplies — we added $3,500 to equipment repair and maintenance for 2011. We propose the increase because expenses related to repairs and maintenance of equipment i.e. playground were charged Improvement e - l maintenan equipment the r rks is not a capita Support Services and Charges — the biggest expense in this area covers the contract for pa coordinator and field scheduling services for $56,600. Other items in the contract and programming line include AIS contribution of $4,000; Other programming (arctic fever, free • camp, - tc.) contribution of #0# Music in the Park at $2,500, and Crescen - guards at $3,900. The total for provides . decrease of ## Capital — the capital program is included in the Park Improvement Fund. Transfers — we propose to keep the transfer of $42,000 to the park improvement fund. The total park and recreation department budget anticipates an increase over 2010 of $28,027. South Shore Community Center The City of Shorewood is closing out its first full year of covering the operational costs associated with operating the South Shore Community Center. The largest expense for operating the center is the contract for management of the center. This contact is expected to increase from $23,656 in 2010 to $35,000 in 2011. The contract provides an increase in the base rate and incentive pay. Most all other costs are expected to remain close to the same. The total anticipated costs to operate and manage the center is $60,100. The center uses revenue from rentals and classes to offset the operational costs. The Council goal is for the center to break even. In 2010, we are anticipating falling short of that goal by about $6,420. Our expectation for revenue in 2011 shows an increase of $12,170 to $57,100. If we achieve our expected revenue and expenses come in as anticipated, we will fall approximately $11,300 short of a break even operation. Transfers The 2011 budget as proposed provides for the following transfers: From Liquor To General Fund $40,000 From General Fund Reserve To General Fund $160,000 From General Fund To Local Streets Fund $700,000 From General Fund To Park Improvement Fund $42,000 From General Fund To Equipment Replacement $50,000 10 IP o ; E Q7 � ro O U d U c Y 41 c � u a� � V a c O Q N v c U LL v O m N a } (L) c bh0 O :3 o O N L F- GJ N I �O CO N O Y O is co O U O Q N - t Z3 u o o Q N m 0 n 0 0 0 W h t`k O N C 0 t, Ln aT O ct Ili o rl e-i ri N w cf' O m 4 N ri 0 0 0 0 0 0 * o M t0 W W Ln ri e-1 O Ln O h tD m u' O h m 4 1� Ln N ra m 0 0 0 0 0 0 h ri N O to O O O m ri M ct lD O r- ri m m N al W O O L.D 3 N m 1 .0 m m h Ln M h It O 14 N O� m Ln M m Lo L h LD m m N m m O tD m N O O O O O O N !t m h O o o o m d' M N N O O o o a> W M LD tD m t0 Lo W t W O h o w n N a m w W m �-i m W Ln m o M to W ri T o Ln M O n M W d' 0 01 h tD O to m n w r-i N N w O ti O N W C Ln W M d• Ln h ri H P`. c W W Ln W rl ri m m W h i W W q 07 c.0 O ea h ri 3 w W ' F N W N O o r d h "t O M e-i tD 'l° m m Ln ri O W W N d• W t!) h t0 m N N M {'e r-i Cl rm O iv m d' Lft (Ti Lh tp' co 1--1 d" 00 e°i ri h ct M W O O M O W M Ln h C r ri M M z ' t M O r- Ln O �• r� c-i ct O r� Ln M O r� M N M W ri W '' M M M e-t a) 1 t cv M e-i -� m a i c-i W rl c-i m O m r-i l.0 h tD W h m It m c - i m W O W W m W et O N ri ri N m h d' Ln W ct co m O O W Lr N O h O ri N h W h lD h d' to e-I h tD m h h r` tb m m O t h Ln lD tD N .-i h lD W G W 00 rj" h LD m co W N o ri N ci m O Ln N m tD ri N ri c-i r-1 N N LO ri c-I M Ol ri m ri O dt h � ri N N r-I ri t� h c71 G Ln cz N Q O� �* M N Q M Ln O T i .ZT 0 0 m 0 0 W m 0 lfl h m W N It m N M W h FI Lry O �9 m tD O M Ln O 1-1 r4 O dt Ln N h W h N N .-i �' h N tD O t0 lD Lr cl Iii Ln O t.0 O O O ` ct d' Ln al O h N O tD 0i O O O O W d• W W W O O dt h N m m Lo W W m W W O k6 O t lfl d' m M d' W W h W O 1-1 .-1 O m W IZT N 0) h O t0 W ci N ri c-i ri m ri -o r-i a-i d' W c-I' U1 M h�t O M Ln In M h h M h M V N M M N W d' L71 m m N m .-i Ln h r - i Ln lfl W Ln h (.D N m W m m m ;Z O O O ri 01 Ln M .-i N W W N d' dl O N d' W 1 ri d' 't ^ tD t0 N O N O h h W W d' O N O N r-I m m h h l0 h tD 01 O m W rmi 14 m 't m Ln � dam' L.0 Ln O W m r . � m co I-i ct N m m It O O O O m m to M h d' m O m 1-1 10 m w H m W 0 w O O Ln 't d' W O rl C O h W Ln r-i m dt m t" O m W O r-i .-i Cl ri 17 O M 't m ri ,j tD W M a W rn O N Ln H N V Ln -i d" M ri h w Ln m m m m m h W O N ri ri O W Ln m ri Ln ri .-i ri m r1 w r-i r-i Ln m m r Ln cT N m h m m ID m O W r m h N m Ln O to N M ri m iD W tD m o h N m tD W'r a• m O W Ln o h m O N LD W N W to lzj Ol lq N ih al N `3 h n o h Lo N o m lD m to O LD m W O d' m N h N M O 1.0 Ln h W N O 1 10 h O N N M Ln h 'T ri r-1 M t0 r-i N ri N N N ri Co r-i ri Ln W m M r ui ri N m N ri O to N m to C t0 to lzt 10 h N O ct H N M t9 M Ln N M h tD M W r O M O M M to Ln M o l ri h M m ' O 00 rq Ln W 'T W 0) rl m Ln r, �• n Ln r ri H 't ul P`. c W W Ln W rl ri m m W h i W W q 07 c.0 O ea h ri 3 w W ' F N W N O o r d h "t O M e-i tD 'l° m m Ln ri O W W N d• W t!) h t0 m N N M {'e r-i Cl rm O iv m d' Lft (Ti Lh tp' co 1--1 d" 00 e°i ri h ct M W O O M O W M Ln h C r ri M M z ' t M O r- Ln O �• r� c-i ct O r� Ln M O r� M N M W ri W '' M M M e-t a) 1 t cv M e-i -� m a i c-i W rl c-i m O m r-i l.0 h tD W h m It m c - i m W O W W m W et O N ri ri N m h d' Ln W ct co m O O W Lr N O h O ri N h W h lD h d' to e-I h tD m h h r` tb m m O t h Ln lD tD N .-i h lD W G W 00 rj" h LD m co W N o ri N ci m O Ln N m tD ri N ri c-i r-1 N N LO ri c-I M Ol ri m ri O dt h � ri N N r-I ri t� h c71 G Ln cz N Q O� �* M N Q M Ln O T i .ZT 0 0 m 0 0 W m 0 lfl h m W N It m N M W h FI Lry O �9 m tD O M Ln O 1-1 r4 O dt Ln N h W h N N .-i �' h N tD O t0 lD Lr cl Iii Ln O t.0 O O O ` ct d' Ln al O h N O tD 0i O O O O W d• W W W O O dt h N m m Lo W W m W W O k6 O t lfl d' m M d' W W h W O 1-1 .-1 O m W IZT N 0) h O t0 W ci N ri c-i ri m ri -o r-i a-i d' W c-I' U1 M h�t O M Ln In M h h M h M V N M M N W d' L71 m m N m .-i Ln h r - i Ln lfl W Ln h (.D N m W m m m ;Z O O O ri 01 Ln M .-i N W W N d' dl O N d' W 1 ri d' 't ^ tD t0 N O N O h h W W d' O N O N r-I m m h h l0 h tD 01 O m W rmi 14 m 't m Ln � dam' L.0 Ln O W m r . � m co I-i ct N m m It O O O O m m to M h d' m O m 1-1 10 m w H m W 0 w O O Ln 't d' W O rl C O h W Ln r-i m dt m t" O m W O r-i .-i Cl ri 17 O M 't m ri ,j tD W M a W rn O N Ln H N V Ln -i d" M ri h w Ln m m m m m h W O N ri ri O W Ln m ri Ln ri .-i ri m r1 w r-i r-i Ln m m r Ln cT N m h m m ID m O W r m h N m Ln O to N M ri m iD W tD m o h N m tD W'r a• m O W Ln o h m O N LD W N W to lzj Ol lq N ih al N `3 h n o h Lo N o m lD m to O LD m W O d' m N h N M O 1.0 Ln h W N O 1 10 h O N N M Ln h 'T ri r-1 M t0 r-i N ri N N N ri Co r-i ri Ln W m M r ui ri N m N ri O to N m to C t0 to lzt 10 h N O ct H N M t9 M Ln N M h tD M W r O M O M M to Ln M r � m W h to ' O M al cr Lr h 4 m w H m N h h W N W w m T ' 'T m L m Ln n W a M N N M V U1 P`. c W W Ln W rl ri m m W h i W W q 07 c.0 O ea h ri 3 w W ' F N W N O o r d h "t O M e-i tD 'l° m m Ln ri O W W N d• W t!) h t0 m N N M {'e r-i Cl rm O iv m d' Lft (Ti Lh tp' co 1--1 d" 00 e°i ri h ct M W O O M O W M Ln h C r ri M M z ' t M O r- Ln O �• r� c-i ct O r� Ln M O r� M N M W ri W '' M M M e-t a) 1 t cv M e-i -� m a i c-i W rl c-i m O m r-i l.0 h tD W h m It m c - i m W O W W m W et O N ri ri N m h d' Ln W ct co m O O W Lr N O h O ri N h W h lD h d' to e-I h tD m h h r` tb m m O t h Ln lD tD N .-i h lD W G W 00 rj" h LD m co W N o ri N ci m O Ln N m tD ri N ri c-i r-1 N N LO ri c-I M Ol ri m ri O dt h � ri N N r-I ri t� h c71 G Ln cz N Q O� �* M N Q M Ln O T i .ZT 0 0 m 0 0 W m 0 lfl h m W N It m N M W h FI Lry O �9 m tD O M Ln O 1-1 r4 O dt Ln N h W h N N .-i �' h N tD O t0 lD Lr cl Iii Ln O t.0 O O O ` ct d' Ln al O h N O tD 0i O O O O W d• W W W O O dt h N m m Lo W W m W W O k6 O t lfl d' m M d' W W h W O 1-1 .-1 O m W IZT N 0) h O t0 W ci N ri c-i ri m ri -o r-i a-i d' W c-I' U1 M h�t O M Ln In M h h M h M V N M M N W d' L71 m m N m .-i Ln h r - i Ln lfl W Ln h (.D N m W m m m ;Z O O O ri 01 Ln M .-i N W W N d' dl O N d' W 1 ri d' 't ^ tD t0 N O N O h h W W d' O N O N r-I m m h h l0 h tD 01 O m W rmi 14 m 't m Ln � dam' L.0 Ln O W m r . � m co I-i ct N m m It O O O O m m to M h d' m O m 1-1 10 m w H m W 0 w O O Ln 't d' W O rl C O h W Ln r-i m dt m t" O m W O r-i .-i Cl ri 17 O M 't m ri ,j tD W M a W rn O N Ln H N V Ln -i d" M ri h w Ln m m m m m h W O N ri ri O W Ln m ri Ln ri .-i ri m r1 w r-i r-i Ln m m r Ln cT N m h m m ID m O W r m h N m Ln O to N M ri m iD W tD m o h N m tD W'r a• m O W Ln o h m O N LD W N W to lzj Ol lq N ih al N `3 h n o h Lo N o m lD m to O LD m W O d' m N h N M O 1.0 Ln h W N O 1 10 h O N N M Ln h 'T ri r-1 M t0 r-i N ri N N N ri Co r-i ri Ln W m M r ui ri N m N ri O to N m to C t0 to lzt 10 h N O ct H N M t9 M Ln N M h tD M W r O M O M M to Ln M h N M Ln tD N Lo M O al h Ln tD ` to Ln ' V al cr Lr h 4 m w H m N h h W N W w m T ' O lfl N Nlzt w r•i O O m N m It W d• o d' N V M N N r1 N N N ri lD ri ri M W N N � H Ol m W d' m O Ln w m h N W h r-i W to m W O M ri h ti• m m W Ln d' N V d' al O N W h Ln m N O M ri W W 't W W lD Ln al ri Cl O N ri N V Ln al ' V m o M N d t0 4 w N Ln w N Ln lfl Q d d D1 m M tD V• V h m W ri h m N m o . LD m N c V• ri N c-I rl .-i M o Ln r-i r-i tD Ln N ri V M O M 0) (Z 0) b O N O ` N . W ai M u1 Ol 01 M O h h ° t Ln to 06 cl Ln h _. h d' n o M to Ln 0o M h M m m O to b m Ln N ai i N to m O H tmD m V O1 to r-i C M co H L 3 y N u u u W o m a CO W � w ° v oj o � � N oj c a z N N L .0 � y ~ u v w � a C Q c O N v O L c c cu cu 7 O cr,. w N Ln a W Z Z O v 4'' W L U_ bA c U W w v a Q � Q N Y ¢ N 41 O z m c Y U ti O ro (U W c O m a o O C ~ .� cu c 0 LU c v = E LL w _ II E N o c U 09 a° o to c E o LL° @ '6 v W z m W N v O c c O c ` v v U' w h Z c v U W X � y rn c E V i.i `^ O v m Q F Q M m a LLu z H L 3 y N u u u W o m a CO W � w ° v oj o � � N oj c a z N N L .0 � y ~ u v w � a C Q c O N v O L c c cu cu 7 O cr,. w N Ln a v v c v o u ° 3 0 w ili E U_ bA Y .L N y 4J • Y E �. c E v a Q v m O _� c v E Ln p U w O o _v O N m o c v O v Y a u c - m c Y U ti O ro (U W c O m a o O C ~ .� cu c 0 u 'N W c .�" U c N (6 u - (6 N I z O U v y Y a c m °2 c o c 'c u •o °Y v o w ° O m c° o o O H k C7 w W v Q LZ a s a i a u a Ln Ln F N a N F- H L 3 y N u u u W o m a CO W � w ° v oj o � � N oj c a z N N L .0 � y ~ u v w � a C Q c O N v O L c c cu cu 7 O cr,. w N Ln a BUDGET DRAFT 4 August 23, 2010 WORK SESSION Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar 2007 2008 2009 2010 2010 `fear End 2011 Increase Increase EXPENDITURES CITY COUNCIL Personnel 16,794 16,255 16,794 16,794 9,796 16,794 16,800 0.04% 6 Materials and Supplies 1,402 2,478 3,064 1,200 550 1,100 1,300 8.33% 100 Support Services and Charges 45,123 50,988 46,157 46,200 21,686 42,800 65,781 42.38% 19,581 Capital - - - - - - - 0.00% Total City Council 63,319 69,721 66,015 64,194 32,033 60,694 83,881 30.67% 19,687 Administration Personnel 144,630 227,601 149,286 147,712 76,750 144,069 142,828 -3.31% (4,884) Materials and Supplies - 81 40 - - - - 0.00% - Support Services and Charges 4,549 1,610 7,908 4,150 1,815 2,860 4,760 14.70% 610 Capital - - - 2,500 1,631 1,631 - -100.00% (2,500) Total City Administration 149,179 229,292 157,234 154,362 80,197 148,560 147,588 -4.39% (6,774) GENERAL GOVERNMENT Personnel 192,411 177,187 219,755 181,639 108,225 182,500 226,387 24.64% 44,748 Materials and Supplies 18,753 20,049 17,861 19,975 8,229 20,500 18,500 -7,38% (1,475) Support Services and Charges 32,116 28,733 31,506 32,305 15,257 30,400 32,350 0.14% 45 Capital 568 - 6,540 2,500 1,213 1,500 - -100,00% (2,500) Total General Government 243,848 225,969 275,662 236,419 132,924 234,900 277,237 17.27% 40,818 ELECTIONS Personnel 323 37,678 840 30,689 7,876 30,689 4,781 -84.42% (25,908) Materials and Supplies 2,540 5,120 2,024 4,950 2,305 4,950 2,300 -53.54% (2,650) Support Services and Charges 31 4,734 25 2,700 370 2,700 - -100.00% (2,700) Capital - - - 600 - 600 - -100.00% (600) Total Elections 2,894 47,532 2,889 38,939 10,550 38,939 7,081 -81.82% (31,858) FINANCE Personnel 139,037 154,684 166,032 178,584 88,340 127,000 153,224 -14.20% (25,360) Materials and Supplies 5,337 5,914 6,953 7,700 7,373 7,750 6,950 -9.74% (750) Support Services and Charges 3,082 4,053 4,799 7,500 1,606 6,800 6,575 -12.33% (925) Capital 27,039 - 2,483 - - - - 0.00% - Total Finance 174,495 164,651 180,267 193,784 97,319 141,550 166,749 -13,95% (27,035) PROFESSIONAL SERVICES Support Services and Charges 196,880 213,220 223,859 199,000 147,155 188,000 199,000 0.00% Total professional services 196,880 213,220 223,859 199,000 147,155 188,000 199,000 0.00% PLANNING Personnel 169,865 192,979 195,475 193,605 93,390 183,263 170,694 -11.83% (22,911) Materials and Supplies 1,659 1,310 2,139 655 54 655 655 0.00% - Support Services and Charges 13,331 9,986 8,989 4,700 4,831 4,700 11,810 151.28% 7,110 Capital - 2,320 - - - - - 0.00% - Total Planning 184,855 206,595 206,603 198,960 98,275 188,618 183,159 -7.94% (15,801) MUNICIPAL BUILDINGS Materials and Supplies 34,519 26,532 34,321 54,800 33,717 54,800 18,511 -66.22% (36,289) Support Services and Charges 100,228 116,950 123,957 133,000 9,389 133,500 157,750 18.61% 24,750 Capital 23,999 - - 20,000 15,713 15,713 - -100.00% (20,000) Bond Payments 47,900 7,890 5,425 106,000 - 106,000 103,950 -1,93% (2,050) Transfers 110,000 50,000 99,773 60,000 - 60,000 - -100.00% (60,000) Total Municipal Buildings 316,646 201,372 263,476 373,800 58,819 370,013 280,211 -25.04% (93,589) POLICE 59 - - - 20 - - 0.00% - Materials and Supplies Support Services and Charges 822,962 895,059 943,989 950,000 553,786 950,000 995,750 4.82% 45,750 Capital 249,508 244,004 232,940 230,000 171,051 230,000 228,966 -0,45% (1,034) Total Police 1,072,529 1,139,063 1,176,929 1,180,000 724,857 1,180,000 1,224,716 3.79% 44,716 FIRE Support Services and Charges 291,368 319,411 323,180 322,535 235,796 324,422 337,130 4,53% 14,595 Capital 304,579 303,524 277,270 279,624 204,472 279,624 270,697 -3.19% (8,927) Total Fire 595,947 622,935 600,450 602,159 440,267 604,046 607,827 0.94% 5,668 PROTECTIVE INSPECTIONS Personnel 118,167 130,391 119,185 117,943 60,184 110,257 109,096 -7.50% (8,847) Materials and Supplies 291 5 139 400 22 400 300 -25.00% (100) Support Services and Charges 9,684 7,388 5,646 6,800 2,277 6,800 6,400 -5.88% (400) BUDGET DRAFT 4 August 23, 2010 WORK SESSION Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar 2007 2008 2009 2010 2010 Year End 2011 Increase Increase Capital - - 1,298 - - - - 0.00% Total Protective Inspections 128,142 137,784 126,268 125,143 62,483 117,457 115,796 -7.47% (9,347) CITY ENGINEER Personnel 119,803 124,018 114,547 94,875 47,458 95,854 111,103 17.10% 16,228 Materials and Supplies 1,485 688 742 425 44 425 1,255 195.29% 830 Support Services and Charges 9,184 7,505 7,638 15,146 3,411 15,146 13,320 -12.06% (1,826 Capital 2,526 15,365 2,854 1,000 44 1,000 1,000 0.00% - Total City Engineer 132,998 147,576 125,781 111,446 50,957 112,425 126,678 13.67% 15,232 PUBLIC WORKS SERVICES Personnel 292,022 295,616 279,601 295,372 142,419 262,936 184,107 -37.67% (111,265) Materials and Supplies 70,206 77,289 58,801 71,123 33,745 63,400 71,200 0.11% 77 Support Services and Charges 42,140 40,700 40,540 42,690 25,915 43,142 41,440 -2.93% (1,250) Capital 639 - 5,003 3,800 - - - -100.00% (3,800) Transfers 200,000 175,000 175,000 100,000 - 100,000 50,000 -50.00% (50,000) Total Public Works Services 605,007 588,605 558,945 512,985 202,079 469,478 346,747 -32.41% (166,238) STREETS AND ROADS Personnel 87,344 100,157 69,846 95,607 52,768 95,607 113,459 18.67% 17,852 Materials and Supplies 66,260 82,993 53,168 85,000 28,070 85,050 85,000 0.00% - Support Services and Charges 17,617 14,284 27,233 23,500 425 15,725 34,000 44.68% 10,500 Capital - - - - - 3,200 - 0.00% - Transfers 345,000 645,000 700,000 700,000 - 700,000 700,000 0.00% - Total Streets and Roads 516,221 842,434 850,247 904,107 81,264 899,582 932,459 3.14% 28,352 SNOW AND ICE CONTROL Personnel 33,959 33,875 35,995 40,857 26,828 40,857 56,567 38.45% 15,710 Materials and Supplies 35,229 34,731 38,457 45,117 12,594 45,117 45,117 0.00% - Support Services and Charges - - - - - - - 0.00% Capital - - - - - - - 0.00% Total Snow and Ice Control 69,188 68,606 74,452 85,974 39,422 85,974 101,684 18.27% 15,710 TRAFFIC CONTROL Personnel 356 - - - - - - 0.00% - Materials and Supplies 4,067 2,873 3,412 6,000 146 6,000 5,000 -16.67% (1,000) Support Services and Charges 34,853 43,664 42,291 45,049 19,748 40,025 52,149 15,76% 7,100 Total Traffic Control 39,276 46,537 45,703 51,049 19,893 46,025 57,149 11.95% 6,100 SANITATION /WEEDS /WASTE REMOVAL Personnel 2,668 2,005 2,764 - 3,979 4,322 2,281 0.00% 2,281 Materials and Supplies - 32 21 500 - - 100 -80.00% (400) Support Services and Charges 1,791 7,698 - 4,400 3,210 4,400 4,400 0.00% - Total Sanitation/Weeds/Waste Removal 4,459 9,735 2,785 4,900 7,189 8,722 6,781 38.39% 1,881 TREE MAINTENANCE Personnel 17,801 19,042 7,512 17,279 11,033 16,288 14,020 -18.86% (3,259) Materials and Supplies 502 333 437 2,700 34 675 1,425 -47.22% (1,275) Support Services and Charges 11,295 4,975 9,501 13,500 6,126 12,250 13,250 -1.85% (250) Total Tree Maintenance 29,598 24,350 17,450 33,479 17,192 29,213 28,695 -14.29% (4,784) PARKS AND RECREATION Personnel 126,592 139,162 147,532 160,481 83,841 147,748 185,708 15.72% 25,227 Materials and Supplies 8,836 14,810 10,094 16,300 8,800 12,300 19,800 21.47% 3,500 Support Services and Charges 55,492 75,282 109,780 92,600 53,797 96,000 91,900 -0.76% (700) Capital 10,000 - - - - - - 0.00% Transfers 15,000 15,000 45,000 42,000 - 42,000 42,000 0.00% - Total Parks and Recreation 215,920 244,254 312,406 311,381 146,438 298,048 339,408 9.00% 28,027 Southshore Center Personnel - - - - 8,180 16,157 - Materials and Supplies 12,241 13,200 3,953 8,000 8,300 Support Services and Charges 55,203 43,956 25,302 54,520 60,100 Capital 13,686 - - - - Total Southshore Center 81,131 57,156 37,434 78,677 68,400 GENERAL FUND TOTAL EXPENDITURES 4,741,401 5,230,231 5,348,551 5,439,237 2,486,749 5,300,921 5,301,247 -2,54% (137,990) REVENUE OVER/ (UNDER) EXPENDITURES 398,994 (53,398) (196,878) (178,903) (579,609) (166,065) (122,252) -31.67% 56,651 City Council Fund: 101 General Department 41110 BUDGET COMMENTS: MAYOR AND COUNCIL Code # 103 122 245 302 331 433 DEPT 41110 Council Salaries: Mayor $300 /mo, Council $250 /mo City's portion of FICA tax Awards and mist. supplies; Council Photos Consulting Travel, Conferences, Schools Appreciation Activities Subscriptions & Memberships Lake Minnetonka Conservation District (LMCD) Assn of Metro Cities League of MN Cities Excelsior Chamber of Commerce July 4th AIS - Lake Weed Treatment (moved to Parks Ops) Metropolitan Mayors Other 440 Contingency for non -union wage adjustments 2011 Budget 16,800 1,200 0 1,000 2,500 31,242 3,032 6,375 2,500 0 20 0 43,169 19,112 Percent Dollar Actual Actual Actual Budget To Date Projected Draft 4 PERSONAL SERVICES 0.04% 2007 2008 2009 2010 2010 Year End 2011 PART -TIME $ 15,600 $ 15,100 $ 15,600 $ 15,600 $ 9,100 $ 15,600 $ 15,600 PERA CONTRIB - CITY SHARE $ - $ - $ - $ - $ - $ - $ - FICA CONTRIB- CITY SHARE $ 1,194 $ 1,155 $ 1,194 $ 1,194 $ 696 $ 1,194 $ 1,200 TOTAL PERSONAL SERVICES $ 16,794 $ 16,255 $ 16,794 $ 16,794 $ 9,796 $ 16,794 $ 16,800 MATERIALS & SUPPLIES GENERALSUPPLIES $ 1,402 $ 2,478 $ 3,064 $ 1,200 $ 550 $ 1,100 $ 1,300 TOTAL MATERIALS & SUPPLIES $ 1,402 $ 2,478 $ 3,064 $ 1,200 $ 550 $ 1,100 $ 1,300 SUPPORT SERVICES /CHARGES CONSULTING FEES $ $ $ $ $ - $ - $ - TRAVEL, CONFERENCE & SCHOOLS $ 4,031 $ 4,931 $ 2,968 $ 3,500 $ 11.5 $ 300 $ 3,500 PRINTING AND PUBLISHING $ - $ 24 $ - $ - $ - $ $ CONTRACTUAL SERVICES $ $ 3,640 $ $ $ $ $ RENTALS $ $ - $ $ $ $ $ DUES AND SUBSCRIPTIONS $ 41,092 $ 42,394 $ 43,190 $ 42,700 $ 21,571 $ 42,500 $ 43,169 MISC SERVICES /CONTINGENCY $ - $ - $ - $ - $ $ $ 19,112 TOTAL SUPPORT SERVICES /CHARGES $ 45,123 $ 50,988 $ 46,157 $ 46,200 $ 21,686 $ 42,800 $ 65,781 TOTAL Council $ 63,319 $ 69,721 $ 66,015 $ 64,194 $ 32,033 $ 60,694 $ 83,881 BUDGET COMMENTS: MAYOR AND COUNCIL Code # 103 122 245 302 331 433 DEPT 41110 Council Salaries: Mayor $300 /mo, Council $250 /mo City's portion of FICA tax Awards and mist. supplies; Council Photos Consulting Travel, Conferences, Schools Appreciation Activities Subscriptions & Memberships Lake Minnetonka Conservation District (LMCD) Assn of Metro Cities League of MN Cities Excelsior Chamber of Commerce July 4th AIS - Lake Weed Treatment (moved to Parks Ops) Metropolitan Mayors Other 440 Contingency for non -union wage adjustments 2011 Budget 16,800 1,200 0 1,000 2,500 31,242 3,032 6,375 2,500 0 20 0 43,169 19,112 Percent Dollar Increase Increase 0.00% 0 0.00% 0 0.50% 6 0.04% 6 8.33% 100 833% 100 0.00 0.00 0.00 0.00 0.00 1.57% 0.00 42.38% 0 0 0 0 0 469 19,112 19,581 30.67 2010 Budget 16,794 1,200 0 1,000 2,500 31,026 3,032 6,415 2,200 0 0 100 42,773 0 19,687 AD )N T A iON Fund: General Department: 41300 PERSONAL SERVICES FULL -TIME REGULAR FULL -TIME OVERTIME PART-TIME OTHER SEVERANCE PAY PERA /ICMA CONTRIB - CITY SHARE FICA CONTRIB - CITY SHARE EMPLOYEE INSURANCE - CITY SHAR UNEMPLOYMENT COMPENSATION WORKERS COMPENSATION TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES MAINTENANCE OF EQUIPMENT GENERAL SUPPLIES TOTAL MATERIALS & SUPPLIES SUPPORT SERVICES /CHARGES COMMUNICATIONS - TELEPHONE TRAVEL, CONFERENCE & SCHOOLS CONTRACTUAL SERVICES DUES AND SUBSCRIPTIONS MISC SERVICES TOTAL SUPPORT SERVICES /CHARGES CAPITAL OUTLAY MACHINERY & EQUIPMENT FURNITURE AND FIXTURES OTHER IMPROVEMENTS TOTAL CAPITAL OUTLAY TOTAL Administration Actual Actual Actual Budget l o Date Projected Draft 4 Percent Dollar 2007 2008 2009 2010 2010 Year End 2011 increase Increase 116,182 178,219 115,076 113,537 61,299 113,537 113,539 0.00% 2 - - - - - 0.00% 0.00% 0.00% - - - - - - - 0.00% - 7,091 10,519 7,767 7,948 4,276 7,948 8,232 3.57% 284 8,668 13,558 8,680 8,686 4,521 8,686 8,686 0.00% - 12,690 20,132 11,398 17,541 4,451 11,398 12,371 - 29.47% 973 - 5,173 6,365 - 2,204 2,500 - 0.00% (2,500) - - - - - - - 0.00% 144,630 227,601 149,286 147,712 76,750 144,069 142,828 -3.31% (1,241) - - - - - - - 0.00% 81 40 0.00% - 81 40 - - 0.00% 356 78 944 1,000 560 960 960 -4.00% 0 3,975 1,035 1,618 2,200 454 950 2,700 22.73% 1,750 49 125 4,305 - - - - 0.00% - 169 372 1,042 950 802 950 1,100 15.79% 150 - - - - - - - 0.00% - 4,549 1,610 7,908 4,150 1,815 2,860 4,760 14.70% 1,900 - - - 2,500 1,631 1,631 - - 100.00% (1,631) - - - 0.00% - - - 0.00% - - - 2,500 1,631 1,631 - 100.00% (1,631) 149,180 229,292 157,234 154,362 80,197 148,560 147,588 -0.65% (972) PUDGET COMMENTS: ADMINISTRATION DEPT 41300 Bud Bud Code # 2011 2010 101 Personnel: I FTE Administrator, .25 FTE Executive Scretary = Salary and benefits 142,828 147,712 No salary incrase, benefits increase included Salary performacned based part of merit pool located in Council Contingency Materials and Supplies 245 Books & Misc Supplies 0 0 No planned rermbursment request for books and materials General supplies allocated to General Govt Support services and charges 321 Cell Phone rernibursment for base Blackberry Plan only, no fees or taxes included. 960 1000 Employee owns phone 331 Travel/conferneces and Schools: reimbursment for milage to meetings and events 2,700 2200 average about $55.00 per month in milage. Conferences include LMC and MCMA annual conference, travel, meals, lodging approximatley 1200 1 regional or nataional conference approximately $1,900 400 Consulting Svcs. 0 0 433 Subscriptions & Memberships 1,100 950 ICMA = % based on salary approximately 800 MCMA = 125 MAMA = 40 IPMA = 150 540 Capital - no capital expenditures planned in 2011 0 2500 GENERAL. GOVERNMENT FUND: General Department: 41400 BUDGET COMMENTS: GENERAL GOVERNMENT /CITY CLERK DEPT 41400 Code 2011 2010 101 -151 Personnel = Full -Time Deputy Clerk @ .70 FTE and Receptionist @ .70 FTE. Part-time staff =.65 FTE 226,387 181,639 Communications /recycling coordinator and Web maintenance @ .4 FTE. Salaries do not include increase in 2011 as funds are included in Council Contingency account. Includes miscellaneous assistance as needed for front desk coverage and benefits for benefit eligible part-time staff. The increase is due to inclusion of part-time in full -time line. 200 -Office Supplies Actual Actual Actual Budget To Date Projected Draft Percent Dollar PERSONAL SERVICES 2007 2008 2009 2010 2010 Year End 2011 Increase Ir-c- FULL -TIME REGULAR 126,663 108,582 124,456 138,734 62,162 94,500 118,140 - 14.84% (20,594) FULL -TIME OVERTIME 1,320 422 - - 331 - Travel, Conferneces & Schools 0.00% - PART -TIME 28,201 37,484 52,523 1,000 25,043 47,500 60,235 5923.50% 59,235 TEMPORARY REGULAR - - - - - 351- Printing and publishing - 0.00% - OTHER - - - - - - - 0.00% - SEVERANCE PAY - - Newsletter Mail Service - Midwest Mailing 4,500 - - - 0.00% 250 PERA CONTRA - CITY SHARE 9,455 8,992 11,520 9,781 6,057 12,000 12,932 32.22% 3,151 FICA CONTRIB - CITYSHARE 11,942 11,066 13,510 10,690 6,631 14,000 13,646 27.65% 2,956 EMPLOYEE INSURANCE - CITY STAR 14,830 11,063 17,325 21,434 8,332 14,500 21,434 0.00% - UNEMPLOYME HIT COMPENSATION - - - - - - - 0.00% - WORKERSCOMPENSATION - - - - - - - 0 ' 06 % - TOTAL PERSONAL5ERVICES 192,411 177,187 219,755 181,639 108,225 182,500 226,387 24.64% 44,748 MATERIALS & SUPPLIES OFFICE SUPPLIES 4,926 7,223 4,276 7,000 1,348 6,500 6,000 - 14.29% (5,000) POSTAGE 11,389 11,910 10,658 11,900 5,338 11,900 11,000 -7.56% (900) MAINTENANCE OF EQUIPMENT 357 - - - - - - 0.00°/ - SMALL TOOLS AND MINOR EQUIPMEN - - - - - - 0.00'- - GENERAL SUPPLIES 2,081 916 2,926 1,075 1,542 2,100 1,500 39.53% 425 TOTAL MATERIALS & SUPPLIES 18,753 20,049 17,861 19,975 8,229 20,500 18,500 -7.38% (1,475) SUPPORT SERVICES /CHARGES CONSULTING FEES - - - - - - - 0.00% COMMUNICATIONS - TELEPHONE - - - - - - - 0.00% - TRAVEL,CONFERENCE &SCHOOLS 3,885 4,030 3,529 2,950 512 1,200 2,950 0.00°- - PRINTINGANDPUBUSHING 1,948 1,632 890 2,000 1,325 1,500 2,000 0.00% CONTRACTUAL SERVICES 25,963 22,716 26,695 27,050 12,906 27,050 27,000 -0.18% (50) DUES AND SUBSCRIPTIONS 320 355 393 305 515 650 400 31.15% 95 TAXES /LICENSES - - - - - - - 0.00% - MISCSERVICES - - - - TOTALSUPPORTSERVICES /CHARGES 32,116 28,733 31,506 32,305 15,257 30,400 32,350 0.14% 45 CAPITAL OUTLAY MACHINERY & EQUIPMENT 568 - 6,540 2,500 1,213 1,500 - - 100.00°- (2,5001 FURNITURE AND FIXTURES - - - - - - - 0.00% - OTHER IMPROVEMENTS - - - - - - 0.00% - TOTALCAPITALOUTLAY 568 - 6,540 2,500 1,213 1,500 - 400.00% 12,5001 TOTAL General Government 243,848 225,969 275,663 236,419 132,924 234,900 277,237 17.27% 40,818 BUDGET COMMENTS: GENERAL GOVERNMENT /CITY CLERK DEPT 41400 Code 2011 2010 101 -151 Personnel = Full -Time Deputy Clerk @ .70 FTE and Receptionist @ .70 FTE. Part-time staff =.65 FTE 226,387 181,639 Communications /recycling coordinator and Web maintenance @ .4 FTE. Salaries do not include increase in 2011 as funds are included in Council Contingency account. Includes miscellaneous assistance as needed for front desk coverage and benefits for benefit eligible part-time staff. The increase is due to inclusion of part-time in full -time line. 200 -Office Supplies Copier /printer paper, pen's, paper clips, etc for all departments. 6,000 7,000 208- Postage postage meter fee's 5,000 5,000 Newsletter postage (est. $535/mo) 6,000 6,900 221- Maintenance Copier and office equipment maintenance 0 0 245 - General Supplies LMC Directory - 9 copies - an -line no longer needed. 0 450 Henn Co Property Tax books 0 25 Software upgrades (In- Design, Illustrator, 900 600 Acrobat and Adobe Photoshop) 331 - Travel, Conferneces & Schools State Clerks Conference - lean /Twila 550 550 Misc. Seminars, Mileage & MCFOA Mtgs 200 200 Training /Educ - Tuition Reimb ($2K -lean / 0 1,000 $200 Twila /200 Pat /350 Julie /350 Pamela 750 1,200 351- Printing and publishing Legal Notices - All General Fund 1,500 1,500 except Capital Projects 400 - Contractual Services Council Packet Delivery & Video Tape 2,400 2,400 Council Recording Secretary 7,600 7,600 Newsletter Mail Service - Midwest Mailing 4,500 4,500 Code Book Web Host 200 250 Code Book Update 1,500 1,500 Document Image Service 0 0 Document Destruction 300 300 Newsletter Printing Service ($875 / month) 10,500 10,500 27,000 27,050 433 - Dues and Subscriptions MCFOA Dues (Jean and Twila $40 ea) 80 80 IIMC - Int'I. Clerks Assoc Dues- Jean125/Twi75 200 200 Municipals Organization Dues 25 25 540 - Capital Equipment Computers 0 2,500 Furniture & Fixtures 0 0 ELECTIONS Fund: General Department: 41410 Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar PERSONAL SERVICES 2007 2008 2009 2010 2010 Year End 2011 Increase Increase FULL-TIME REGULAR 166 21,511 655 15,134 6,675 15,134 3,784 -75% -11,350 PART-TIME 124 10,720 - 11,000 - 11,000 - -100% -11,000 PERA CONTRIB - CITY SHARE 10 1,398 44 1,059 467 1,059 274 -74% -785 FICA CONTRIB - CITY SHARE 22 1,644 50 1,158 502 1,158 289 -75% -869 EMPLOYEE INSURANCE -CITY SHARE - 2,404 91 2,338 232 2,338 434 -81% -1,904 TOTAL PERSONAL SERVICES 323 37,678 840 30,689 7,876 30,689 4,781 -84% -25,908 MATERIALS & SUPPLIES OFFICE SUPPLIES 357 459 280 250 154 250 - 400% (250) POSTAGE 180 362 157 500 - 500 250 -50% (250) MAINTENANCE OF EQUIPMENT 1,620 1,620 1,585 1,700 1,665 1,700 2,050 21% 350 ELECTIONS/GENERAL SUPPLIES 383 2,679 2 2,500 486 2,500 - -100% (2,500) TOTAL MATERIALS & SUPPLIES 2,540 5,120 2,024 4,950 2,305 4,950 2,300 -54% (2,650) SUPPORT SERVICES/CHARGES LEGAL FEES - 1,803 - - - - - 0% - TRAVEL, CONFERENCE & SCHOOLS 31 181 25 200 108 200 -100% (200) PRINTING AND PUBLISHING 2,274 2,500 262 2,500 -100% (2,500) MISC SERVICES 476 - - - 0% TOTAL SUPPORT SERVICES/CHARGES 31 4,734 25 2,700 370 2,700 -100% (2,700) CAPITAL OUTLAY FURNITURE AND FIXTURES - 600 - 600 -100% (600) TOTAL CAPITAL OUTLAY - - 600 600 - -100% (600) TOTAL Elections 2,894 47,532 2,888 38,939 10,550 38,939 7,081 -82% (31,858) BUDGET COMMENTS: ELECTIONS DEPT 41410 Budget Budget Code # 2011 2010 101 Personnel is .2 Executive Secretary/Deputy Clerk during election year and 4,781 19689 .05 Executive Secretary/Deputy Clerk - Non-Election Years - includes all costs 103 Part-time personnel consists of Election Judges 0 11000 Est. 32 Judges working Primary; 44 Judges working General Est. 18 hrs/judge & extra training on equipment 200 Election Office Supplies (misc.) - 250 250 500 208 Postage 221 Equipment Maintenance - 11 voting machines 2,050 1700 245 General supplies - forms, posters, rosters, etc. 0 2500 304 Legal Notices 0 331 Travel, Conferneces, schools 200 351 Printing and publishing - ballots, envelopes, etc. 0 2500 560 Furniture and fixutres - election booths 0 600 PENANCE Fund: General Department: 41500 Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar PERSONAL SERVICES 2007 2008 2009 2010 2010 Year End 2011 increase Increase FULL-TIME REGULAR 111,244 122,01.9 132,533 137,267 72,233 98,000 120,791 -12.00% (16,476) OVERTIME - - - - - - 0.00% PART-TIME 55 745 0.00% OTHER - 0.00% SEVERANCE PAY - - - - - - - 0.00% - PERA CONTRIB - CITY SHARE 6,919 7,908 8,924 9,609 4,296 7,000 8,757 -8,87% (852) FICA CONTRIB - CITY SHARE 8,478 9,234 10,102 10,501 5,509 8,000 9,241 -12.00% (1,260) EMPLOYEE INSURANCE -CITY SHARE 12,341 14,779 14,473 21,207 6,301 14,000 14,435 -31.93% (6,772) UNEMPLOYMENT COMPENSATION - - - - - - - 0.00% WORKERS COMPENSATION - - - - - - - 0.00% TOTAL PERSONAL SERVICES 139,037 154,684 166,032 178,584 88,340 127,000 153,224 -14.20% (25,360) MATERIALS & SUPPLIES OFFICE SUPPLIES 1,540 492 604 500 0 500 - -100,00% (500) MAINTENANCE OF EQUIPMENT 3,654 4,463 6,183 7,000 6,521 7,000 6,700 -4.29% (300) GENERALSUPPLIES 144 959 165 200 853 250 250 25.00% 50 TOTAL MATERIALS & SUPPLIES 5,337 5,914 6,953 7,700 7,373 7750 6,950 -9.74% (750) SUPPORT SERVICES /CHARGES AUDITING & ACCOUNTING SERVICES - - - - - - - 0.00% - TRAVEL, CONFERENCE & SCHOOLS 531 1,230 2,166 3,800 677 3,800 3,300 -13.16% (500) PRINTING AND PUBLISHING 699 700 720 500 50 500 500 0.00% - UNALLOCATED INS - LTD - - - - - - - 0.00% CONTRACTUAL SERVICES 491 692 719 1,000 721 1,000 1,000 0.00% DUES AND SUBSCRIPTIONS 585 710 698 1,000 60 1,000 1,000 0.00% MISC SERVICES - - - - - - - 0.00% - BANK SERVICE CHARGES 777 721 496 1,200 98 500 775 -35.42% (425) TOTAL SUPPORT SERVICES/CHARGES 3,082 4,053 4,799 7,500 1,606 6,800 6,575 -12.33% (925) CAPITAL OUTLAY MACHINERY& EQUIPMENT 1,161 - 1,678 - - - - 0.00% - FURNITURE AND FIXTURES - - 0.00% OTHER IMPROVEMENTS 25,879 805 0.00% TOTAL CAPITAL OUTLAY 27,039 2,483 - - - 0.00% TOTAL Finance 174,495 164,651 180,267 193,784 97,319 141,550 166,749 -13.95% (27,035) BUDGET COMMENTS: FINANCE DEPT 41500 Budget Budget Code # 2011 2010 101 Full Time Personnel includes 1.0 FTE Finance Director and .75 FTE Sr. Accounting Clerk 153,224 178,584 200 Computer Checks, Budget Supplies, etc 500 221 Finance software support & enhancements 6,700 7,000 Fund accounting, Payroll, Util Bill Software 245 Books & Publications 200 331 Travel, Conferences & Schools: 3300 3800 GFOA Local 300 300 GFOA State 1000 1000 Mileage 1000 1500 Educational - Tuition Reimbusement 1000 1000 Nat'l. GFOA Conference 0 0 351 Publish financial statements and budget 500 500 360 0 0 400 1,000 1000 433 GFOA - State and National 1,000 1000 Public Investor, Governing, Other Submittal fee - GFOA Cert. of Excellence Submittal fee - GFOA Distinguished Budget Award 450 Bank & Broker Service Charges 775 1200 540 Laser printer 0 0 Computer - Fin Dir 0 0 Misc Software needs 0 0 PROFESSIONAL SERVICES Fund: General Department: 41600 TOTAL Professional Svcs 196,880 213,220 223,859 199,000 147,155 188,000 199,000 0% Professional Services Detail Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar SUPPORT SERVICES /CHARGES 2007 2008 2009 2010 2010 Year End 2011 Increase Increase AUDITING & ACCOUNTING SERVICES 13,475 15,390 19,835 25,000 20,573 21,000 22,500 -10% (2,500) CIVIL LEGAL CONTRACT 67,795 66,487 82,567 47,000 19,978 40,000 47,500 1% 500 PROSECUTION CONTRACT 22,475 28,622 30,224 33,000 13,112 33,000 33,000 0% - CONTRACTUAL ASSESSOR SERVICES 83,963 88,087 90,549 94,000 93,492 94,000 96,000 2% 2,000 MISC SERVICES 9,172 14,634 684 - - - - 0% - TOTAL SUPPORT SERVICES/CHARGES 196,880 213,220 223,859 199,000 147,155 188,000 199,000 0% TOTAL Professional Svcs 196,880 213,220 223,859 199,000 147,155 188,000 199,000 0% Professional Services Detail Budget Budget 2011 2010 301 covers the annual audit this was bit in 2008 and is a three year agreement 25,000 25,000 304 contract for civil - retainer, mileage, coping, other civil cases 49,000 47,000 304 contract for prosecuting attorney retainer and forfeitures 33,000 33,000 400 contract for the assessor with Hennepin County 96,000 94,000 County Assessor, Auditor, and Attorney are at end of three year contract term on December 31, 2011 NOTE: 2009 City incurred significant fees related to Ron Johnson Litigation Civil retainer currenity $1,500 per month. Mileage, copying, etc, extra. Special civil work billed out separate e.g. Ron Johnson Prosecution retainer currenity $2,291.66 per month. Forfeitures not included in general retainer and billed separately at $85 per hour PLANNING Fund! General Department: 41910 REVENUE Zoning and Subdivision Fees $ 9,320 $ 7,013 $ 5,738 $ 4,500 $ 2,424 $ 3,300 $ 4,500 Total $ 9,320 $ 7,013 $ 5,738 $ 4,500 2,424 $ 3,300 4,500 Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar PERSONAL SERVICES 2007 2008 2009 2010 2010 Year End 2011 Increase Increase FULL-TIME REGULAR 124,736 138,219 141,729 88,048 74,338 142,500 133,024 51% 44,976 OVERTIME - - - - - - - 0% - PART-TIME 12,381 15,900 15,027 60,765 1,142 1,142 -100% (60,765) OTHER - - - - - - 0% SEVERANCE PAY - - - - - - - 0% - PERA CONTRIB - CITY SHARE 8,809 10,028 10,376 10,417 5,282 10,417 9,644 -7% (773) FICA CONTRIB - CITY SHARE 9,383 10,669 11,106 11,384 5,054 11,384 10,176 0% (1,208) EMPLOYEE INSURANCE - CITY SHAR 14,555 18,163 17,236 22,991 7,575 17,820 17,850 0% (5,141) UNEMPLOYMENT COMPENSATION - - - - - - - 0% WORKERS COMPENSATION - - - - - - - 0% TOTAL PERSONAL SERVICES 169,865 192,979 195,475 193,605 93,390 183,263 170,694 -12% (22,911) MATERIALS & SUPPLIES OFFICE SUPPLIES 76 505 510 - - - 0% MAINTENANCE OF EQUIPMENT - 405 405 405 405 405 0% GENERAL SUPPLIES 1,583 400 1,223 250 54 250 250 0% TOTAL MATERIALS & SUPPLIES 1,659 1,310 2,139 655 54 655 655 0% SUPPORT SERVICES/CHARGES LEGAL FEES - - - - - - - 0% COMMUNICATIONS -CELLULAR PHON 1,085 1,166 1,301 1,200 781 1,200 960 -20% (240) TRAVEL, CONFERENCE & SCHOOLS 6,409 3,771 1,904 1,900 3,010 1,900 5,600 195% 3,700 PRINTING AND PUBLISHING 1,975 1,507 1,298 1,000 178 1,000 1,000 0% - CONTRACTUAL SERVICES 3,110 2,830 3,660 - - - 3,400 0% 3,400 DUES AND SUBSCRIPTIONS 751 711 827 600 864 600 850 42% 250 MISC SERVICES - - - - - - - 0% TOTAL SUPPORT SERVICES/CHARGES 13,331 9,986 8,989 4,700 4,831 4,700 11,810 151% 7,110 CAPITAL OUTLAY MACHINERY & EQUIPMENT - 2,320 - - - - - 0% - FURNITURE AND FIXTURES - 0% OTHER IMPROVEMENTS - 0% TOTAL CAPITAL OUTLAY - 2,320 - - - - - 0% TOTAL Planning 184,854 206,595 206,603 198,960 98,275 188,618 183,159 _8% (15,801) Net Levy Impact $ 175,534 $ 199,582 $ 200,865 194,460 95,851 $ 185,318 178,659 BUDGET COMMENTS: PLANNING& ZONING DEPT41910 Budget Budget Code # 2011 2010 101 Personnel consist of .95 Planning director and .9 planning assistant 170,694 193,605 includes all wages and benefits 245 - General Supplies Books 250 100 Graphics materials 0 100 Franklin Planner Supplies 0 50 Hennepin Co. Aerial Pictometry/Software 0 Microsoft Office Software 0 Total 250 321 Cellular phone 960 1200 331 Travel, Conferences and Schools 5600 1900 Computer Training (GIS Training) Misc. (planning commission)Conferences/Seminars - possible in-house training 1000 0 Mileage 1000 500 Sensible Land Use Coalition Meetings 1000 1000 GTS Training Session - 7 P.C. Members 0 0 Education 400 400 Nat. Conf 2200 0 351 Printing and publications 0 400 Contract services 1000 0 Consider returning to recording secretary = 24 meetings @ $100 2400 433 Subscriptions and memberships 850 600 APA MN APA APA Journal Zoning News Sensible Land Use Coalition 540 Capital outlay 0 0 MUNICIPAL BUILDINGS Fund: General Department: 41940 Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar MATERIALS & SUPPLIES 2007 2008 2009 2010 2010 Year End 2011 Increase Increase MAINTENANCE OF EQUIPMENT 20,908 23,912 32,020 47,300 32,674 47,300 14,000 -70% (33,300) MAINTENANCE OF BUILDINGS 11,180 5 119 5,000 39 5,000 - -100% (5,000) GENERALSUPPLIES 2,430 2,614 2,182 2,500 1,004 2,500 2,500 0% TOTAL MATERIALS & SUPPLIES 34,519 26,532 34,321 54,800 33,717 54,800 18,511 -66% (36,289) SUPPORT SERVICES/CHARGES CONSULTING FEES - - - - - - - 0% COMMUNICATIONS - Warner Conn. 6,801 7,668 6,523 1,000 1,609 1,000 34,000 3300% 33,000 TRAVEL, CONFERENCE & SCHOOLS - - - - 500 500 - 0% - INSURANCE 79,629 91,980 98,796 115,000 (382) 115,000 105,000 -9% (10,000) UTILITY SERVICES 7,189 8,976 10,671 9,000 3,964 9,000 11,000 22% 2,000 CONTRACTUAL SERVICES 6,608 6,595 6,640 7,000 3,000 7,200 7,500 7% 500 RENTALS - 1,731 1,328 1,000 698 800 250 -75% (750) TAXES/LICENSES - - - - - 0% - MISC SERVICES - - - - - - 0% - TOTAL SUPPORT SERVICES/CHARGES 100,228 116,950 123,957 133,000 9,389 133,500 157,750 19% 24,750 CAPITAL OUTLAY BUILDINGS & STRUCTURES - - - 0% MACHINERY & EQUIPMENT 20,249 20,000 15,713 15,713 -100% (20,000) FURNITURE AND FIXTURES - - - - 0% OTHER IMPROVEMENTS 3,750 - - - 0% TOTAL CAPITAL OUTLAY 23,999 20,000 15,713 15,713 - -100% (20,000) EDA DEBT SERVICES BOND PRINCIPAL 33,732 - - 45,000 - 45,000 50,000 11% 5,000 BOND INTEREST 14,168 7,890 5,425 61,000 61,000 53,950 -12% (7,050) TOTAL EDA DEBT SERVICES 47,900 7,890 5,425 106,000 106,000 103,950 -2% (2,050) TRANSFERS OPERATING TRANSFERS 110,000 50,000 99,773 60,000 60,000 - -100% (60,000) TOTAL TRANSFERS 110,000 50,000 99,773 60,000 60,000 -100% (60,000) TOTAL Municipal Buildings 316,645 201,372 263,477 373,800 58,819 370,013 280,211 -25% (93,589) BUDGET COMMENTS: MUNICIPAL BLDG, CITY HALL DEPT 41940 Budget Budget Code # 2011 2010 221 Maintenance Contracts move Warner to Telecom m uications 14,000 47,300 Copier - Ricoh -new 3,300 Copier - Ricoh Color 2,500 Laserfiche Software Assurance Plan 6,300 Office Printers/ folding machine 200 Postage machine lease & maint 1,400 33,600 223 Building Maintenance 5,000 5,000 Fire Extinguishers Painting & Supplies Ballast Repairs Relamping 245 General Supplies - cleaning supplies, ice control, paper, etc. 2,500 2,500 321 Telecommunications - telephone and data through Warner Connect @ $2,800 month 33,600 1,000 360 - Insurance Property /Casualty, WC, etc. 105,000 115,000 380 Utilities 11,000 9,000 400 Contractual Services - janitorial, Carpet, and pest control 7,500 6,000 410 Rentals - 1,000 437 Special Assessments - City owned property (includes misc. County charges) - State Sales & Use Tax 520 Buildings & Structures 540 Machinery-Equip - (2010=Copier) 20,000 560 Furn & Fixtures - 580 Other Improve 601 Debt Service Payments (for City Hall public project bonds) 103,950 126,000 720 Transfer to Public Facilities Fund - Trsfr to Swr Fnd for residential debt svc pmt (2010 is the last year) 60,000 MATERIALS & SUPPLIES GENERAL SUPPLIES TOTAL MATERIALS & SUPPLIES SUPPORT SERVICES/CHARGES UTILITY SERVICES CONTRACTUAL SERVICES MISC SERVICES TOTAL SUPPORT SERVICES/CHARGES CAPITAL OUTLAY BUILDINGS & STRUCTURES TOTAL CAPITAL OUTLAY TOTAL Police Protection Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar 2007 2008 2009 2010 2010 Year End 2011 Increase Increase 59 20 - 0% 59 - - - 20 - - 0% 37 44 26 50 20 so 50 0% - 819,979 891,031 941,396 945,950 552,326 945,950 991,700 5% 45,750 2,946 3,984 2,567 4,000 1,440 4,000 4,000 0% - 822,962 895,059 943,989 950,000 553,786 950,000 995,750 5% 45,750 249,508 244,004 232,940 230,000 171,051 230,000 228,966 0% (1,034) 249,508 244,004 232,940 230,000 171,051 230,000 228,966 0% (1,034) 1,072,528 1,139,063 1,176,928 1,180,000 724,857 1,180,000 1,224,716 4% 44,716 Police Budget Detail Contractual services is the contribution to the SLMPD per the JPA. The percentage assessed is up for review for budget year 2012 Miscellaneous Services are charges associated with Forfeiture vehicles (tow charges) Capital outlat covers the City's share of the bonds. ME Fire Detail Support Services and charges covers the contract cost for Mound ED to cover the island and the city's share of the costs for the EFD JPA Buildings & Structures is the city's share of the building bonds and capital equipment. Mound operations cost 17584 Capital costs 6998 ACtU21 Actual Actual Budget To Date Projected Draft 4 Percent Dollar SUPPORT SERVICES/CHARGES 2007 2008 2009 2010 2010 Year End 2011 Increase Increase Excelsior Fire 268,112 294,154 298,175 298,113 223,796 300,000 312,548 4,84% $ 14,435 Mound Fire Contract 23,256 25,257 25,005 24,422 11,999 24,422 24,582 0.66% $ 160 TOTAL SUPPORT SERVICES/CHARGES 291,368 319,411 323,180 322,535 235,796 324,422 337,130 4.53% 14,595 CAPITAL OUTLAY BUILDINGS & STRUCTURES 304,579 303,524 277,270 279,624 204,472 279,624 270,697 TOTAL CAPITAL OUTLAY 304,579 303,524 277,270 279,624 204,472 279,624 270,697 -3.19% (8,927) TOTAL Fire Protection 595,947 622,934 600,450 595,482 440,267 604,046 607,827 2,07% 12,345 Fire Detail Support Services and charges covers the contract cost for Mound ED to cover the island and the city's share of the costs for the EFD JPA Buildings & Structures is the city's share of the building bonds and capital equipment. Mound operations cost 17584 Capital costs 6998 PROTECTIVE INSPECTIONS FUND: 101 Department: REVENUE Building Permits $ 179,772 $ 144,445 $ 97,651 $ 90,000 $ 55,002 $ 65,000 $ 70,000 -22,22% (20,000) Plan Check Fees $ 51,665 $ 32,233 $ 12,336 $ - $ 8,320 $ 11,000 $ 11,000 #DIV/O! 11,000 Total $ 231,437 $ 176,678 $ 109,987 $ 90,000 $ 63,322 76,000 $ 81,000 -10,00% (9,000) Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar PERSONAL SERVICES 2007 2008 2009 2010 2010 Year End 2011 Increase Increase FULL-TIME REGULAR 86,530 94,037 88,521 83,904 47,563 83,904 83,433 -0.56% (471) PART-TIME 9,318 10,427 7,275 6,752 1,285 1,285 1,500 -77.78% (5,252) PERA CONTRIB - CITY SHARE 5,994 6,795 6,267 6,346 3,419 6,267 6,050 -4.66% (296) FICA CONTRIB - CITY SHARE 6,661 7,162 6,646 6,935 3,229 6,646 6,383 -7.96% (552) EMPLOYEE INSURANCE - CITY SHARE 9,663 11,969 10,475 14,006 4,689 12,155 11,730 -16.25% (2,276) TOTAL PERSONAL SERVICES 118,167 130,391 119,185 117,943 60,184 110,257 109,096 -7.50% (8,847) MATERIALS & SUPPLIES OFFICE SUPPLIES 48 - - - - - - 0100% - GENERAL SUPPLIES 243 5 139 400 22 400 300 -25,00% (100) TOTAL MATERIALS & SUPPLIES 291 5 139 400 22 400 300 -25,00% (100) SUPPORT SERVICES/CHARGES COMMUNICATIONS - CELLULAR PHONE 642 406 470 450 244 450 450 0.00% - TRAVEL, CONFERENCE & SCHOOLS 3,445 3,634 2,799 3,400 1,547 3,400 3,000 -11.76% (400) PRINTING AND PUBLISHING 388 299 668 300 101 300 300 0.00% - CONTRACTUAL SERVICES 5,110 2,950 1,610 2,500 385 2,500 2,500 0.00% DUES AND SUBSCRIPTIONS 100 100 100 150 - 150 150 0.00% - TOTAL SUPPORT SERVICES/CHARGES 9,684 7,388 5,646 6,800 2,277 6,800 6,400 -5.88% (400) CAPITAL OUTLAY MACHINERY & EQUIPMENT - - 1,298 - - - 300 0.00% 300 FURNITURE AND FIXTURES - - 0.00% - TOTAL CAPITAL OUTLAY - - 1,298 - - - - 0.00% TOTAL Protective Inspections 128,141 137,784 126,268 125,143 62,483 117,457 115,796 -7.47% (9,347) Net Levy Support (103,296) (38,894) 16,281 35,143 (839) 41,457 34,796 BUDGET COMMENTS: PROTECTIVE INSPECTION DEPT 42400 2011 2010 Code # Budget Budget 101 Personnel allocation includes I FTE Building official, .05 Planning Dir 109,096 117,943 .10 Planning assistant - costs all inclusive except for increases for 2011 245 General Supplies Books and other reference material 300 400 321 Cellular Telephone - switch to "pay as you go" phone 450 450 Possibility to add wireless internet computer card for remote access in field 331- Travel, Conferences & Schools 3000 3400 Inspect. classes 225 225 Conferences 275 275 Mileage 2500 2900 351- Printing and publishing - more forms are generated in house and being taken 300 300 electronically 400 - Contractual services - covers contract inspections in the absence of Joe 2,500 2500 433 Subscriptions and memberhsips I.C.B.C. 100 100 Northstar Chapter - ICBO 50 50 540 - Capital improvements Machinery and equipment - Potential to acquire a new "PDA" type item. 300 0 Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar PERSONAL SERVICES 2007 2008 2009 2010 2010 Year End 2011 Increase Increase FULL-TIME REGULAR 95,804 98,499 86,821 72,925 38,365 75,550 86,585 19% 13,660 PERA CONTRIB - CITY SHARE 5 6,408 4,826 5,105 2,665 5,287 6,277 23% 1,172 FICA CONTRIB - CITY SHARE 7,263 7,420 6,581 5,579 2,903 5,780 6,624 19% 1,045 EMPLOYEE INSURANCE - CITY SHARE 10,745 11,692 9,160 11,266 3,524 9,237 11,617 3% 351 TOTAL PERSONAL SERVICES 119,803 124,018 114,547 94,875 47,458 95,854 111,103 17% 16,228 MATERIALS & SUPPLIES OFFICE SUPPLIES 31S 297 39S 300 11 300 300 0% - MAINTENANCE OF EQUIPMENT 372 - - - - - 830 0% 830 GENERALSUPPLIES 798 391 346 12S 33 12S 125 0% - TOTAL MATERIALS & SUPPLIES 1,485 688 742 425 44 425 1,255 195% 830 SUPPORT SERVICES/CHARGES ENGINEERING FEES 5,279 1,148 1,825 5,000 1,607 5,000 5 0% - COMMUNICATIONS - CELLULAR PHONE 722 627 S47 646 249 646 700 8% 54 TRAVEL, CONFERENCE & SCHOOLS 850 3,919 3,375 4,000 454 4,000 3,500 -13% (500) PRINTING AND PUBLISHING 1,333 664 792 1,000 136 1,000 500 -50% (500) CONTRACTUAL SERVICES 1,000 - - 500 - 500 250 -50% (250) RENTAL - 200 267 2,000 - 2,000 1,000 -50% (1,000) DUES AND SUBSCRIPTIONS 428 833 1,100 833 1,100 1,470 34% 370 TAXES/LICENSES - 520 - 900 132 900 900 0% - TOTAL SUPPORT SERVICES/CHARGES 9,184 7,505 7,638 15,146 3,411 15,146 13,320 -12% (1,826) CAPITAL OUTLAY MACHINERY & EQUIPMENT 2,334 15,340 2,854 1,000 44 1,000 1,000 0% FURNITURE AND FIXTURES 192 25 - - - - - 0% OTHER IMPROVEMENTS - - - - - - - 0% TOTAL CAPITAL OUTLAY 2,526 15,365 2,854 1,000 44 1,000 1,000 0% TOTAL City Engineer 132,998 147,576 125,782 111,446 50,957 112,425 126,678 14% 15,232 BUDGET COMMENTS: CITY ENGINEER DEPT 43010 2011 2010 Code # Budget Budget 101 - Personnel consists of .9 City Engineer, .20 FTE clerical - in 2010 only .10 111,103 94,875 Costs are all inclusive of all wages and benefits. 200 - Office Supplies Covers general supplies specific to engineering 300 300 General supplies -Books and materials 125 125 Maintenance of Equipment - Covers software maintenance agreements, was in Subscriptions and memberships 830 303 - Engineering - miscellaneous consulting and/or studies 5,000 5,000 321- Cellular telephone for GPS Data 700 646 331- Travel, Conference, & Schools 3,500 4,000 351 - Printing and publishing 500 1,000 410 - Rentals - Survey grade GPS @ $200 per day 1,000 2,000 433 - Subscriptions and memberships 1,470 1,100 437 Licenses 900 900 PE and CE license 540 - Machinery and Equipment 1,000 1,000 4,700 for GIS compatible sign inventory software moved to technology fund PUBLIC WORKS -SERVICES FUND: General Department: 43050 Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar PERSONAL SERVICES 2007 2008 2009 2010 2010 Year End 2011 Increase Increase FULL-TIME REGULAR 220,914 234,340 220,972 222,629 112,403 198,500 142,390 -36.04% (80,239) OVERTIME 12,514 77 390 5'000 - 1,500 2,500 -50.00% (2,500) PART-TIME - - - - 504 1,000 - 0L00% PERA CONTRIB - CITY SHARE 14,618 15,386 14,906 15,934 8,309 15,934 10,323 -35.21% (5,611) FICA CONTRIB - CITY SHARE 17,314 16,998 16,364 17,414 8,860 17,414 10,893 -37.45% (6,521) EMPLOYEE INSURANCE - CITY SHARE 26,163 28,817 26,969 34,395 12,343 28,588 18,001 -47.66% (16,394) TOTAL PERSONAL SERVICES 292,022 295,616 279,601 295,372 142,419 262,936 184,107 -37.67% (111,265) MATERIALS & SUPPLIES OFFICE SUPPLIES 382 248 16 - 126 150 200 0.00% 200 MOTOR FUELS & LUBRICATION 36,722 40,068 27,668 43,123 20,599 33,250 43,000 -0.29% (123) MAINTENANCE OF EQUIPMENT 20,572 23,694 19,373 16,000 9,296 18,000 16,000 0.00% MAINTENANCE OF BUILDINGS 3,040 1,278 865 2,000 557 2,000 2,000 0.00% SMALL TOOLS AND MINOR EQUIPMENT 1,335 683 908 1,000 372 1,000 1,000 0,00% GENERALSUPPLIES 8 11,319 9,970 9,000 2,796 9,000 9,000 0.00% TOTAL MATERIALS & SUPPLIES 70,206 77,289 58,801 71,123 33,745 63,400 71,200 0.11% 77 SUPPORT SERVICES/CHARGES DRUG TESTING - - - 1,300 - - 1,300 0.00% COMMUNICATIONS- TELEPHONE 3,146 3,068 1,527 3,200 1,059 2,100 3,200 0.00% - TRAVEL, CONFERENCE & SCHOOLS 2,593 2,870 2,800 3,450 3,060 3,450 3,200 -7.25% (250) PRINTING AND PUBLISHING - 42 2,896 - - - - 0.00% - UTILITY SERVICES 13,077 14,138 9,996 15,000 6,030 11,500 14,000 -6.67% (1,000) CONTRACTUAL SERVICES 17,027 17,552 20,888 16,190 13,290 22,300 16,190 0.00% - RENTALS 1,254 182 283 1,200 - 1,200 1,000 -16.67% (200) DUES AND SUBSCRIPTIONS 1,738 1,793 1,518 1,500 1,535 1,500 1,500 0.00% - TAXES/LICENSES 2,898 1,012 317 850 822 842 850 0.00% - MISC SERVICES 409 43 314 - 119 250 200 0.00% 200 TOTAL SUPPORT SERVICES/CHARGES 42,140 40,700 40,540 42,690 25,915 43,142 41,440 .2.93% (1,250) CAPITAL OUTLAY BUILDINGS & STRUCTURES - - - - - - - MACHINERY & EQUIPMENT 639 5,003 3,800 -100.00% (3,800) FURNITURE AND FIXTURES - - - 0.00% OTHER IMPROVEMENTS - - - 0.00% TOTAL CAPITAL OUTLAY 639 - 5,003 3,800 -100.00% (3,800) TRANSFERS OPERATING TRANSFERS - EQUIPMENT 200,000 175,000 175,000 100,000 100,000 50,000 -50.00% (50,000) TOTAL TRANSFERS 200,000 175,000 175,000 100,000 100,000 50,000 -50.00% (50,000) TOTAL Public Works 605,007 588,605 558,944 512,985 202,079 469,478 346,747 -32.41% (166,238) BUDGET COMMENTS: PUBLIC WORKS SERVICE DEPT 43050 Code # Budget Budget 2011 2010 101 - Personnel was modified using actual time reports for last 6 months of 2009 & first 6 months of 2010 General Public works consists of .5 Director, .3 LEO, .1 UdItiy Lead 184,107 295,372 and .9 Shop Tech. Wages include 2% increase and all associated benefits. 212 - Gas and diesel fuel for trucks and other equipment 43,000 43,123 221 - Equipment Maintenance 16,000 16,000 223 - Building Maintenance - general routine maintenance 2,000 2,000 240 - small tools 1,000 1,000 245 General equipment 9,000 9,000 305 - Drug monitoring and testing, including annual dues to LMCIT 1,300 1,300 321 - Telephones, pager & cable modem; internet weather, Alarm cell monitoring 3,200 3,200 331 - Travel, Conferences, & Schools Safety Training - SafeAssure (OSHA mandate) 3,200 3,450 (PW Dir-CEAM Trng-3200; DOT Vehicle Inspec Recertifi-250 380 - Utilities - Gas & Electric 14,000 15,000 400 - Contractual Services 16190 16190 Laundry service - uniforms, towels- $170 wk x 52 wks 9100 9100 Janitorial Services 5940 5940 Pest Control 0 Fire Suppression System Monitoring 300 300 Annual Crane Inspections (2) 850 850 410 - Rentals 1,000 1,200 433 - Dues and Subscriptions 1,500 1,500 Misc-150; All Data Automotive Tech Service-2000 437 - Licenses and Taxes 850 850 Hazardous Waste License - Dept of Rev Hennepin Co. Hazardous Waste Misc Licenses(Boiler,lrrigation,FireExtinglnsp) 440 Miscellaneous Charges e.g. mail box damage, damage to private property, etc. 200 540 - Buildings - - 540 - Machinery and Equipment - 3,800 720 -Transfer to Equipment Replacement Fund 50,000 100,000 Reduced by 50%. STREETS AND ROADS FUND: General Department: 43100 Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar Personnel Services 2007 2008 2009 2010 2010 Year End 2011 Increase Increase FULL-TIME REGULAR 68,576 78,161 55,417 73,048 43,132 73,048 87,832 20.24% 14,784 OVERTIME 1,027 896 223 500 22 Soo Soo 0,00% - PART-TIME - - 460 - - 0,00% OTHER - 0,00% SEVERANCE PAY - - - - - - - 0,00% - PERA CONTRIB - CITY SHARE 4,351 5,139 3,730 5,148 3,013 5,148 6,368 23.70% 1,220 FICA CONTRIB - CITY SHARE 5,215 5,898 4,206 5,626 3,214 5,626 6,719 19.43% 1,093 EMPLOYEE INSURANCE - CITY SHARE 8,175 10,064 5,810 11,285 3,386 11,285 12,040 6,69% 755 UNEMPLOYMENT COMPENSATION - - - - - - - 0.00% WORKERS COMPENSATION - - - - - - - 0.00% - TOTAL PERSONAL SERVICES 87,344 100,157 69,846 95,607 52,768 95,607 113,459 18.67% 17,852 MATERIALS & SUPPLIES MAINTENANCE OF EQUIPMENT - 79 - - - - - 0,00% - SMALL TOOLS AND MINOR EQUIPMENT - - - - 45 50 - 0.00% GENERAL SUPPLIES 66,260 82,914 53,168 85,000 28,026 85,000 85,000 0.00% TOTAL MATERIALS & SUPPLIES 66,260 82,993 53,168 85,000 28,070 85,050 85,000 0.00% SUPPORT SERVICES/CHARGES TRAVEL, CONFERENCE & SCHOOLS - - - - - - 4,000 0.00% 4,000 PRINTING AND PUBLISHING - - - - - - - 0.00% - CONTRACTUAL SERVICES 16,839 14,284 27,233 23,500 219 15,500 30,000 27.66% 6,500 MISC SERVICES 778 - - - 206 225 - 0.00% - TOTAL SUPPORT SERVICES/CHARGES 17,617 14,284 27,233 23,500 425 15,725 34,000 44.68% 10,500 CAPITAL OUTLAY MACHINERY & EQUIPMENT - - - - - - - 0.00% - OTHER IMPROVEMENTS 3,200 0.00% TOTAL CAPITAL OUTLAY - - - 3,200 - 0.00% TRANSFERS OPERATING TRANSFERS- STREETS 345,000 645,000 700,000 700,000 700,000 700,000 0.00% TOTAL TRANSFERS 345,000 645,000 700,000 700,000 700,000 700,000 0.00% - TOTAL Streets & Roadways 516,221 842,434 850,248 904,107 81,264 899,582 932,459 3.14% 28,352 BUDGET COMMENTS: STREETS AND ROADWAYS Department 43100 2011 2010 Budget Budget 101 Personnel Services includes 1.2 FTE LEO and .3 FTE Utility Supervisor. Percent of time figured on first 6 months actual time sheet recording. Wages include 113,459 95,607 2% wage increase and all associated benefits. 245 - General Supplies - Rock, gravel, black dirt & asphalt, Rock and Aggregates 85,000 85,000 Black dirt, asphalt patching, castings & rings, etc. 331 Travel, Conferences, and Schoosl - safety training, refresher training, etc. 4,000 0 400 Contractual services includes roadway striping, street sweeping, etc. 30,000 23,500 720 - Transfer to Local Street Reconstruction Fund to support road program 700,000 700,000 to cover general maintenance and reconstruction. 2010 = $ 700,000 SNOW AND ICE CONTROL FUND: General Department: 43125 PERSONAL SERVICES FULL -TIME REGULAR OVERTIME PART-TIME OTHER SEVERANCE PAY PERA CONTRIB - CITY SHARE FICA CONTRIB - CITY SHARE EMPLOYEE INSURANCE - CITY SHARE UNEMPLOYMENT COMPENSATION WORKERS COMPENSATION TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES GENERALSUPPLIES TOTAL MATERIALS & SUPPLIES SUPPORT SERVICES /CHARGES TRAVEL, CONFERENCE & SCHOOLS TOTAL SUPPORT SERVICES /CHARGES CAPITAL OUTLAY MACHINERY & EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL Ice & Snow Removal Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar 2007 2008 2009 2010 2010 Year End 2011 Increase Increase 18,068 19,934 23,995 26,998 13,211 26,998 38,238 41.63% 11,240 9,465 7,549 5,226 5,000 8,651 5,000 7,500 50.00% 2,500 - - - 2,240 - 2,240 - - 100.00% (2,240) 1,722 1,799 1,981 - 1,531 - 2,772 0.00% 2,772 2,051 1,993 2,178 2,448 1,587 2,448 2,925 19.49% 477 2,654 2,599 2,615 4,171 1,848 4,171 5,132 23.04% 961 33,959 33,875 35,995 40,857 26,828 40,857 56,567 38.45% 15,710 35,229 34,731 38,457 45,117 12,594 45,117 45,117 0.00% - 35,229 34,731 38,457 45,117 12,594 45,117 45,117 0.00% - - - - - - - 0.00% 0.00 0.00 - - - - - 0.00% - 69,189 68,606 74,452 85,974 39,422 85,974 101,684 18.27% 15,710 BUDGET COMMENTS: SNOW AND ICE REMOVAL Department 43125 Budget Budget 2011 2010 101- Personnel is refigured based on actual time sheet recording for the first 6 months and include the 2% increase and associated benefits. 56,567 40,857 Staffing allocation is equivalent to 1.4 FTE 245 - General Supplies covers the purchase of salt, sand, cutting blades, etc. 45,117 45,117 TRAFFIC CONTROL Fund: General Department 43160 MATERIALS & SUPPLIES MAINTENANCE OF EQUIPMENT GENERAL SUPPLIES 4,067 2,873 3,412 Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar PERSONAL SERVICES 2007 2008 2009 2010 2010 Year End 2011 Increase increase FULL-TIME REGULAR 294 - 0,00% PART-TIME - 0.00% PERA CONTRIB - CITY SHARE (1,000) 0,00 FICA CONTRIB - CITY SHARE 21 0.00% EMPLOYEE INSURANCE - CITY SHARE 22 0.00% TOTAL PERSONAL SERVICES 356 0.00% MATERIALS & SUPPLIES MAINTENANCE OF EQUIPMENT GENERAL SUPPLIES 4,067 2,873 3,412 6,000 146 6,000 5,000 -16.67% (1,000) TOTAL MATERIALS & SUPPLIES 4,067 2,873 3,412 6,000 146 6,000 5,000 -16.67% (1,000) SUPPORT SERVICES/CHARGES ENGINEERING FEES - - - - - - - 0.00% 0 UTILITY SERVICES 243 294 289 - 132 275 300 0.00% 300 UTILITIES- STREETLIGHTS 33,932 41,049 40,849 41,049 18,727 37,750 41,049 0.00% - CONTRACTUAL SERVICES 677 2,321 1,153 4,000 888 2,000 10,800 170.00% 6,800 sign inventory MISC SERVICES - - - - - - - 0.00% - TOTAL SUPPORT SERVICES/CHARGES 34,853 43,664 42,291 45,049 19,748 40,025 52,149 15.76% 7,100 TOTAL Traffic Control/Str Light 39,276 46,537 45,703 51,049 19,893 46,025 57,149 11.95% 6,100 BUDGET COMMENTS: TRAFFIC CONTROL/STREET LIGHTING Department 43160 Budget Budget 2011 2010 This budget covers the operational cost of street lights, traffic signals and street signs. the major change in this budget is preparing for the new federal requirement for street signs. Dollars are budgeted to hire a consultant to conduct a comprehensive sign inventory. General Supplies covers the costs associated with light replacement for stop lights. 5,000 6,000 380 - Utilities - street lights 41,049 41,049 400 - Contractual Services 10,800 4,000 Adding $6,800 for consulting services to conduct the sign inventory and reflectivity study. SANITATlON/WEEDS/WASTE REMOVAL Fund: General Department: 43200 Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar PERSONAL SERVICES 2007 2008 2009 2010 2010 Year End 2011 Increase Increase FULL-TIME REGULAR 2,198 1,535 1,365 0 3,232 3,500 1,500 0.00% 1,500 OVERTIME - - 859 172 172 200 0.00% 200 REBA CONTRIB - CITY SHARE 137 100 150 238 250 24S 0.00% 245 FICA CONTRIB - CITY SHARE 157 117 168 0 260 300 260 0,00% 260 EMPLOYEE INSURANCE - CITY SHARE 175 2S3 222 0 76 100 76 0,00% 76 UNEMPLOYMENT COMPENSATION - - 0 - - - 0,00% - WORKERS COMPENSATION - - - - - - 0.00% - TOTAL PERSONAL SERVICES 2,668 2,005 2,764 - 3,979 4,322 2,281 0.00 2,281 MATERIALS & SUPPLIES GENERAL SUPPLIES - 32 21 500 - - 100 -80.00% (400) TOTAL MATERIALS & SUPPLIES 32 21 500 - 100 -80.00% (400) SUPPORT SERVICES/CHARGES CONTRACTUAL SERVICES - 3,758 1,000 - 1,000 1,000 0.00% - MISC SERVICES 1,791 3,941 3,400 3,210 3,400 3,400 0.00% TOTAL SUPPORT SERVICES/CHARGES 1,791 7,698 - 4,400 3,210 4,400 4,400 0.00% - TOTAL Sanitation/Weeds/Waste 4,460 9,736 2,785 4,900 7,189 8,722 6,781 38.39% 1,881 BUDGET COMMENTS: SANITATION/WASTE REMOVAL/WEEDS Department: 43200 Budget Budget 2011 2010 101- Personnel consists of staff time to work the annual spring clean-up day 2,281 - 400 - Contractual Services - roadside spraying 1,000 1,000 TREE MAINTENANCE Fund: General Department: 43250 Actual Actual Actual Budget PERSONAL SERVICES 2007 2008 2009 2010 FULL-TIME REGULAR 14,538 13,986 5,617 13,281 OVERTIME 159 793 378 - PART-TIME - - - - PERA CONTRIB - CITY SHARE 920 961 405 930 FICA CONTRIB - CITY SHARE 1,120 1,117 456 1,016 EMPLOYEE INSURANCE - CITY SHARE 1,064 2,186 657 2,052 UNEMPLOYMENT COMPENSATION - - - - WORKERS COMPENSATION - - - - TOTAL PERSONAL SERVICES 17,801 19,042 7,512 17,279 MATERIALS & SUPPLIES - - - MAINTENANCE OF EQUIPMENT 129 - 75 300 SMALLTOOLS AND MINOR EQUIPMENT 373 - - 1,200 GENERAL SUPPLIES - 333 362 1,200 TOTAL MATERIALS & SUPPLIES 502 333 437 2,700 SUPPORT SERVICES/CHARGES 34 175 500 TRAVEL, CONFERENCE & SCHOOLS - - - 500 CONTRACTUAL SERVICES 11,295 4,975 9,501 13,000 TOTAL SUPPORT SERVICES/CHARGES 11,295 4,975 9,501 13,500 TOTAL Tree Maintenance 29,598 24,351 17,450 33,479 BUDGET COMMENTS: TREE MAINTENANCE Department: 43250 101 - Personnel consists of a .4 FTE LEO and is based on actual time indicated in first 6 months of 201C includes all increases and benefits. 400 - Contractual Services - covers the cost of tree removal Replacement of trees is part of Parks budget. No funds presently allocated for tree inventory To Date Projected Draft 4 Percent Dollar 2010 Year End 2011 Increase Increase 9,118 13,275 10,837 -18% (2,444) 316 500 - 0% - - - 0% - 660 964 786 -15% (144) 709 1,054 829 -18% (187) 230 495 1,568 -24% (484) - - - 0% - - - - 0% 11,033 16,288 14,020 -19% (3,259) - - 150 -50% (150) 500 775 -35% (425) 34 175 500 -58% (700) 34 675 1,425 -47% (1,275) 6,126 6,126 17,192 12,250 12,250 29,213 2011 Budget 14,020 250 13,000 13,250 28,695 -50% 0% -2% -14% (250) (250) (4,784) 13,000 2010 Budget 17,279 13,000 PARKS AND RECREATION FUND: 101 Department: 45200 REVENUE Park fees and Classes 34,920 $ 29,765 27,395 $ 31,000 27,381 30,000 29,425 Actual Actual Actual Budget To Date Projected Draft 4 Percent Dollar PERSONAL SERVICES 2007 2008 2009 2010 2010 Year End 2011 Increase Increase FULL-TIME REGULAR 84,582 90,462 95,949 105,017 55,103 95,950 124,702 18.74% 19,685 OVERTIME 1,416 2,267 2,222 500 1,671 2,350 2,500 400.00% 2,000 PART-TIME 17,832 22,121 22,100 20,306 13,983 22,200 22,000 8.34% 1,694 TEMPORARY REGULAR - - - - - - - 0,00% - OTHER 0.00% SEVERANCE PAY - - - - - - - 0.00% - PERA CONTRIB - CITY SHARE 5,323 6,160 6,773 8,808 4,043 6,775 9,041 2.65% 233 FICA CONTRIB - CITY SHARE 7,528 8,204 8,575 9,625 5,074 8,575 9,540 -0.88% (85) EMPLOYEE INSURANCE - CITY SHARE 9,905 9,947 11,913 16,225 3,966 11,898 17,925 10.48% 1,700 UNEMPLOYMENT COMPENSATION 6 - - - - - - 0.00% - WORKERS COMPENSATION - - - - - - - 0.00% - TOTAL PERSONAL SERVICES 126,592 139,162 147,532 160,481 83,841 147,748 185,708 15.72% 25,227 MATERIALS & SUPPLIES MAINTENANCE OF EQUIPMENT 321 1,406 841 1,500 1,390 1,000 5,000 233.33% 3,500 MAINTENANCE OF BUILDINGS 686 207 284 4,000 360 500 4,000 0.00% - SMALL TOOLS AND MINOR EQUIPMENT 18 138 63 800 462 800 800 0.00% GENERALSUPPLIES 7,811 13,059 8,906 10,000 6,589 10,000 10,000 0.00% - TOTAL MATERIALS & SUPPLIES 8,836 14,810 10,094 16,300 8,800 12,300 19,800 21.47% 3,500 SUPPORT SERVICES/CHARGES CONSULTING FEES - - - - - - - 0.00% - ENGINEERING FEES 14,013 0.00% LEGAL FEES - - - - - - - 0.00% - COMMUNICATIONS- TELEPHONE 2,015 1,673 1,695 2,000 1,019 1,700 1,900 -5.00% (100) TRAVEL, CONFERENCE & SCHOOLS - 27 - 300 - - - -100.00% (300) PRINTING AND PUBLISHING 987 1,458 - 1,000 105 275 1,000 0.00% - UTILITY SERVICES 7,665 9,873 8,179 9,000 4,374 8,250 9,000 0.00% CONTRACTUAL SERVICES 34,262 49,178 73,949 70,000 42,004 72,598 70,000 0.00% - RENTALS 10,562 12,534 11,709 9,200 6,296 11,150 9,500 3.26% 300 DUES AND SUBSCRIPTIONS - - - - - - - 0.00% - MISC SERVICES - 538 236 1,100 - - 500 -54.55% (600) TOTAL SUPPORT SERVICES/CHARGES 55,492 75,282 109,780 92,600 53,797 93,973 91,900 -0.76% (700) CAPITAL OUTLAY LAND PURCHASE - - - - - - - 0.00% - MACHINERY & EQUIPMENT - 0.00% OTHER IMPROVEMENTS 10,000 0.00% TOTAL CAPITAL OUTLAY 10,000 - - - 0.00% TRANSFERS OPERATING TRANSFERS 15,000 15,000 45,000 42,000 42,000 42,000 0.00% TOTAL TRANSFERS 15,000 15,000 45,000 42,000 - 42,000 42,000 0.00% - TOTAL Parks & Recreation 215,920 244,255 312,405 311,381 146,438 296,021 339,408 9.00% 28,027 Net Levy Suppot 181,000 214,490 285,010 280,381 119,057 266,021 309,983 10.56% 29,602 BUDGommENTS: PARKSm ES DEPT 45200 Code # a"uweton, Budget zmu uu Personnel rr consists m1.rn* LEO and .6ro clerical covers all costs 163708 zw\ns including salary and benefits. zmzo included higher prsload zmzx more realistic 10o covers part-time employees including rink attendants and part-time 22,000 20,306 summer help 221 Maintenance to park equipment. Increse this line to accommodate general maintenance. s ' 00 1,500 zzz Park building maintenance 4,000 4,000 mo Small tools and supplies mm mm 245 General supplies e.o. seed, sand, dirt, rock, etc. 10,000 10,000 321 Telephone 1 2 331 Conferences, travel, and schools 300 uonummte, 1 1.000 wm Contractual services and programming Park Coordinator Contract 56,600 ss Music m the park 2,500 2 Life guards s ' yno 3 mSconm»ouo^ 4,000 6,000 Other Programs Fun pnuov's' Music /o the Park, safety camp, Arctic Fever, etc. 3 a Buckthorn Removal 1'600 ro ' uoo ruuou 410 Rental vorta'pomes y'suo y ^:om/^enaneoou,Services soo 1 rzormnyfe,to Park Capital Improvement Fund m ' 000 *z 1 did not include a full-time park and rec. / SSCC supervisor position for this year. While I believe this is some thing for the city »o consider, / think we need m wait until mzz»n see what happens with the syz. Southshore Community Center FUND: Southshore Community Center - 490 Department: 4800 OTHER SERVICES Consulting Engineering Legal Actual Actual Actual Budget Year to date Projected Draft 4 Percent Dollar REVENUE SOURCE 2007 2008 2009 2010 2010 2010 2011 Increase Increase Rentals 34,729 43,280 26,488 48,000 52,000 20.15% 8,720 Class fees - - 1,928 2,500 2,500 #DIV /0i 2,500 Interest Income 344 5,500 60 100 100 #DIV /0! 100 Contributions /Donations 1,321 - 1,240 1,500 1,000 #DIV /0! 1,000 Miscellaneous Revenue 245 1,650 3,850 4,000 1,500 -9.09% (150) Totals 36,639 44,930 33,567 56,100 57,100 27.09% 12,170 Personnel FULL -TIME REGULAR - 92 100 - #DIV /0i - PART -TIME 7,042 14,000 #DIV /01 PERA CONTRIB - CITY SHARE 499 986 #DIV /0! FICA CONTRIB - CITY SHARE 546 1,071 #DIV /0i EMPLOYEE INSURANCE - CITY SHARE - - #DIV /0! Total Personnel - 8,180 16,157 #DIV /0i MATERIALS & SUPPLIES Maintenance of Building 10,497 10,800 3,487 7,200 7,500 - 30.56% (3,300) General Supplies 1,744 2,400 466 800 800 - 66.67% (1,600) Total 12,241 13,200 3,953 8,000 8,300 - 37.12% (4,900) OTHER SERVICES Consulting Engineering Legal 8,279 500 Communication 75 1,500 Print /Publish 2,025 5,000 Insurance -Total 9,415 2,500 Utilities 4,119 6,300 Contractual 19,424 23,656 Misc. Services 11,865 4,500 Bank Service Charges 11,000 - Total 55,203 43,956 CAPITAL OUTLAY Building & Structures 13,686 #DIV /0i Total 13,686 #DIV /0i - TOTAL 81,130 57,156 37,434 78,677 68,400 19.67% 11,244 Revenue over /(under) Expenditure (44,491) (12,226) (3,867) (22,577) (11,300) SSCC Budget Notes Personnel - 2010 staff time allocated to SSCC. The idea was not to allocate time specifically to the SSCC. Current time allocated will be re- allocated to proper department and no allocation made in 2011- we will track time on time sheets. Maintenance of Building general custodial for regualr custodial maintenance General Supplies used for paper goods, cleaning supplies, etc. Communication - web hosting and telephone services Printing and Publishing covers marketing material for events and classes at the center. Contractual includes management contract with CRR, maintenance agreements, etc. Miscellaneous Services covers custodial for events and other miscellaneous costs related to rental s - - - 100.00% (500) 18 20 100 - 93.33% (1,400) 111 1,000 1,000 - 80.00% (4,000) 701 2,500 3,000 20.00% 500 6,156 11,000 11,000 74.60% 4,700 11,148 30,000 35,000 47.95% 11,344 7,166 10,000 10,000 122.22% 5,500 1 - #DIV /0i - 25,302 54,520 60,100 36.73% 16,144 CAPITAL OUTLAY Building & Structures 13,686 #DIV /0i Total 13,686 #DIV /0i - TOTAL 81,130 57,156 37,434 78,677 68,400 19.67% 11,244 Revenue over /(under) Expenditure (44,491) (12,226) (3,867) (22,577) (11,300) SSCC Budget Notes Personnel - 2010 staff time allocated to SSCC. The idea was not to allocate time specifically to the SSCC. Current time allocated will be re- allocated to proper department and no allocation made in 2011- we will track time on time sheets. Maintenance of Building general custodial for regualr custodial maintenance General Supplies used for paper goods, cleaning supplies, etc. Communication - web hosting and telephone services Printing and Publishing covers marketing material for events and classes at the center. Contractual includes management contract with CRR, maintenance agreements, etc. Miscellaneous Services covers custodial for events and other miscellaneous costs related to rental s Building Structures & Maintenance possible new sign for the Center and other general maintance for the building. Funds come from transfer from the Public Facilities fund, donations from other cities, and donations from others. CITE' OF SHOREWOOD RESOLUTION N . 10-039 A RESOLUTION SETTING THE 2011 PROPOSED GENERAL FUND BUDGET AND APPROVING THE PROPOSED PROPERTY TA LEVY, COLLECTIBLE N 2011 WHEREAS, the City staff has presented to the City Council the proposed 2011 General Fund Budget and the proposed property tax levy collectible in 20119 and, budget WHEREAS, the City Council has met to review the proposed WHEREAS, the City Council must approve and certify its proposed 2011 budget and preliminary properly tax levy for the current year, collectible in 2011, to the County Auditor by September 15 of each year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that: The 2011 Proposed General Fund budget is hereby set at $5,301,247. 2. The following sums be levied for the current year, collectible in 2011, upon taxable property in the City of Shorewood, for the following purposes: General Fund Levy $4,158,672 Special Levy 604,647 Total 2010 Levy, Collectible 2011: 54,161 2 3. That the City Clerk- Administrator is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. ADOPTED by the City Council of the City of Shorewood this 23th day of August, 2010. ATTEST Christine Lizee, Mayor Brian Heck, City Administrator /Clerk COUNCIL ACTION Recommendation: Staff recommends Council approve Resolution 10 -040 establishing the hearing on the budget for Monday, December 6, 2010 at 7:00 p.m. and establish Monday, December 13, 2010 as the date for the meeting to continue should it be necessary. This meeting will also be at 7:00 p.m. Council Action: CITY OF SHOREWOOD RESOLUTION NO, 10 ®0 A RESOLUTION SETTING TRUTH-IN-TAXATION PU L C HEARINGS ON THE PROPOSED 2011 BUDGETS AND THE 2011 PROPERTY TAX LEVY WHEREAS, Minnesota State Law requires local gove ents to hold public meetings on their proposed budgets and property tax levies, and to publish notice of said public hearing to achieve truth in taxation, and, WHEREAS, the Minnesota Department guidelines implementing governments to follow in o WHEREAS, it is the intention of the City Council to comply with such guidelines, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that a public hearing on the proposed 2011 Municipal Budgets and the property tax levy for 2010, collectible in 2011, be held on Monday, December 6, 2010, at 7:00 p.m., or as soon thereafter as possible, and a continuation hearing, discussion, and adoption of the final budget and levy, will be held on Monday, December 13, 2010, at 7:00 p.m., or as soon thereafter as possible, at the City Hall. Notice of such public meetings shall be published in accordance with Minnesota State Law and guidelines set forth by the Minnesota Department of Revenue. ADOPTED by the City Council of the City of Shorewood this 23th day of August, 2010. Christine Lizee, Mayor ATTEST: Brian Heck, City Administrator /Clerk ��7�� ACTION ��-�� .� 0� � �� .� � , �� ^ N 8� ��n� FORM �� The Council spent several work sessions reviewing and discussing revisions to the policy manual and directed staff to work with Council member Woodruff on the compensation policy portion of the document. The Council reviewed and came to consensus on the majority of the policy manual and the only item left for review and consideration was the Compensation portion. The Council reviewed and discussed the compensation plan and policy atthe work session earlier this evening. 1. Approve the policy manual and compensation program/policy as discussed and amended 2. Request staff to make revisions and bring back to next meeting for approval 3. Approve anpresented Recommendation: Staff recommends Council approve the policy manual and compensation program based on suggested changes during the work session. Council Action: