09-13-10 CC Reg AgP C. B. A.
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, SEPTEMBER 13, 2010 7:00 P.M.
AGENDA
Attachments
1. CONVENE CITY COUNCIL MEETING
A. Roll Call Mayor Lizée ___
Bailey ___
Turgeon ___
Woodruff ___
Zerby ___
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, August 23, 2010 Minutes
B. City Council Regular Meeting Minutes, August 23, 2010 Minutes
C. City Council Special Meeting Minutes, September 1, 2010 Minutes
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal
from Consent Agenda
A. Approval of the Verified Claims List Claims List
B. Approve a Grant Agreement with Hennepin County for the 2010 Waste Recycling Coord.’s
Abatement Incentive Fund CAF, Resolution
C. Easement Encroachment Agreement Administrator’s
CAF
D. Bill Erickson Addition – Request for Extension Planning Director’s
CAF
E. Waterford Shopping Center – Appeal for Extended Deadline to Comply with Planning Director’s
Zoning Violation CAF
4. MATTERS FROM THE FLOOR
(No Council action will be taken)
5. PUBLIC HEARING
CITY COUNCIL REGULAR MEETING AGENDA – SEPTEMBER 13, 2010
Page 2 of 2
Attachments
6. REPORTS AND PRESENTATIONS
A. LMCC 2011 Budget Presentation by Sally Koenecke, LMCC Executive LMCC Memo
Director
B. Lake Minnetonka Conservation District (LMCD) Representative Dick Report
Woodruff
7. PARKS
8. PLANNING
9. ENGINEERING/PUBLIC WORKS
A. Accept Project and Final Payment for Harding Lane, Harding Avenue, Engineer’s CAF
Smithtown Lane, City Projects 09-02 and 09-03 Resolution
B. Accept Change Order 1 and Accept Final Payment for 2010 Sealcoating of Director of PW
Streets, City Project 10-07 CAF, Resolution
10. GENERAL/NEW BUSINESS
A. Compensation Plan and Policy Manual Administrator’s
CAF
B. Diseased Tree Program – Inventory Planning Director’s
CAF
C. Council Policies and Procedures – Work Session times Administrator’s
CAF
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. October 4 - LWV - Shorewood Candidate Forum, 7-9 PM
B. Mayor and City Council
12. ADJOURN
CITA' OF
SHOREWOOD
U@ I" 5755 Country Club Road ® Shorewood, Mi xesota 55331 e 952 ®960 -7900
Fax: 952 ®474 -0128 e www dshorewood.mn.us a cityha11@ci.shorewood,mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 13 September, 2010
7:00 p.m.
A 6:00 P.M. Council Work Session scheduled this evening.
Agenda -d is the Verified Claims t r Council approval.
Agenda Item #38: On April 12, 2010, council approved the submittal of the 2010 Waste
Abatement Incentive Fund Program grant application for recycling in City -owned parks.
The city was recently notified that it has received the grant for recycling in the parks in
the amount of $14,000. A resolution accepting the Hennepin County 2010 Waste
Abatement Incentive Fund Program grant, and authorizing the City Administrator to
execute the grant agreement is provided for council's consideration.
Agenda Item #3C: Approval of an Encroachment Agreement with Mr. Symms of 12150 Oak
Leaf Trail.
Agenda Item #31): Bill Erickson has requested a second extension of his deadline to file a
final plat (we saw this coming). Given the nature of boundary discrepancies and the legal
process to correct, staff recommends an additional six months to file a final plat.
Agenda Item 93E: The owner of the Waterford Shopping Center has requested additional
time to correct a zoning violation relative to excessive noise being generated by HVAC
equipment behind the center. The resident who registered the complaint has been notified
of the appeal and staff recommends that the owner of the Center be given until 15
October 2010 to correct the problem.
Agenda Item #6A: This is the Lake Minnetonka Communications Commission's (LMCC) 2011
Budget Presentation by Sally Koenecke, LMCC Executive Director
Agenda Item #6B: Lake Minnetonka Conservation District (LMCD) representative Dick Woodruff
will report on recent LMCD activities.
Agenda Item #9A: Approval of a resolution accepting the Smithtown Lane, Harding Avenue,
and Harding Lane road reconstruction and utility improvements project, and authorizing
final payment.
Agenda Item #913: Staff is recommending approval of Change Order 1 for 2010 Bituminous
Sealcoating of Streets, for total amount of the final payment to Allied Blacktop is
$139,001. In addition the resolution accepts the final project.
Executive Summary,-- City Council Meeting of August 23, 2010
Page 2 of 2
Agenda Item 9f10A: Approval of the policy manual and compensation program./policy as
previously discussed and amended.
Agenda Item #10 e Staff has prepared a proposal for doing a tree inventory of public land,
using existing personnel and equipment. The work could begin as early as March or
April of 2011, with a completion date of August 2011. Council members having
questions on this item are urged to contact the Planning Director prior to Monday night's
meeting.
Agendaltem#10C: Discussion regarding council work session starttime(s).
Agenda Item #11A,1 e The League of Women Voters will moderate the Shorewood Candidate
Forum on October 4 from 7:00 — 9:00 p.m. at City Hall.
I
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, AUGUST 23, 2010
CONVENE CITY COUNCIL WORK SESSION
Absent: None
5755 COUNTRY CI OAD
COUNCIL CHAMBERS
6 :00 P.Mm
B. Review agenda
Woodruff moved, Zerby seconded,
the agenda as
Motion passed 510.
Administrator Heck stated it's his understandii
was a request to have a discussion about sett
discuss amending the Couri& olicies and
Councilmember Woodruff has provided draft h
lurifg�.the August, 2010, Council meeting there
:for "Council work sessions. The intent was to
lures to address this topic. He explained that
for a new Section 2.8 titled Notice of Meetings.
The draft submitted by Cbuncllmember Woodruff is as�follows. " Work Sessions and Special Meetings of
the Council shall be scheduled;>with- Council ,.Members at least five business days in advance. The City
Administrator shall poll the Council, prior to�Dfmali ing the schedule with Council Members, to ascertain
m of" Couft6 ,Members `likely will attend. If attendance by a quorum appears unlikely, the
if a quoru
Administrator will suggest; -an alternate schedule which would obtain a quorum. Meetings, once
schedule may only be resch cluled with Council by following the five working day notice procedures
Me
above. cting schedules listed in the City's monthly calendar and similar places shall be tentative until
confirmed p�s section."
Administrator Heck' :explainc&.Ihat state statute defines special meetings consistent language is in
Council Policies and iPrpcedures. Section 2.6 addresses work sessions, but it doesn't address how the
time is set. He recomme Section 2.6 be amended to include something like "Work sessions will
generally be held prior" the regular council meeting and shall begin at 6:00 P.M. unless other wise
,a
indicated and agreed upon by Council at the meeting prior to the scheduled work session." He thought
that would address the concern that some of the Councilmembers have.
Councilmember Woodruff stated the start time for work sessions was not discussed by Council when it
was going through the process of amending the manual. He stated he thought it's good for
Councilmembers to be aware of the start times for work session so they can set their own schedules. He
commented when work sessions are scheduled or start times adjusted with just a couple of days notice
there could be an issue with being able to have a quorum in attendance. He stated he could accept the
amendment to Section 2.6 proposed by Administrator Heck.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
August 23, 2010
Page 2 of 5
Councilmember Turgeon commented the monthly meeting calendar
would start at 6:00 P.M. as did the minutes for the July 26"' Council r
then changed to 5:30 P.M. She also commented that based on what
did not think he would hear a certain discussion until about 6:,30 P.
resident arrived the conversation was pretty much over with, She the
from special meetings. Special meetings can be called by the
Councilmember Zerby stated that was true of regular meetings as we;
easier to have a quorum if the start times are agreed to' i n advanc
amending Section 2.6 was an encumbrance. Zerby stated the stati
majority vote to determine a start time.
Councilmember Bailey stated he thought it nude s
the start times of work sessions. He noted it make`s
be put on the calendar in advance.. The Council ca
if they feel more time is necessary. If one or two
has to be. He thought agreeing,ta .a regular start tim
Mayor Lizee stated sometimes agenda items will 1
that during Council's Jul`26 "' meeting the August
the meeting would last one hour. Late in the week
Minnetonka Police Departrrient„ Chief "Litsey both
stated she has trouble changiii) �at `is` - *eady esta
-. the August 91h work sessi
Meeting. The work session start time
, as on the City's website a resident
d. on August 9 " so by the time the
1 stated work sessions are different
mayor or two , -council members.
Turgeon stated'she.thought it was
She conveyed she did not think
to does not talk about requiring a
;e to amend the Policies and Procedures to address
teduling easier ifthe regular times for meetings can
ecide;to start a work session earlier than 6:00 P.M.
le can't e the earlier start time that's the way it
)r work sessions would provide some consistency.
longer than originally anticipated. She explained
work session was discussed and it was anticipated
July 26`" State Senator Gen Olson and South Lake
tired Lizee that they would need 45 minutes. She
shed by statute.
Councilmember Woodruff stated ni�spte of Mayor Lizee notifying Staff on Monday August 9 Staff did
not notaf ' until late -.Thursday: He then stated he thought the statutory requirements for posting of
meetmgs twas being mixed up a process where Council members would be notified with adequate
time to me .their obligations.`He , , stated he did not become aware of the change in start time until Friday
August 6rn
Mayor Lizee stated'Council had discussed Senator Olson and SLMPD Chief Litsey would both be on the
August 9 "' agenda. 'When, both of them asked for 45 minutes to discuss their topics she thought it
appropriate to give then the time they requested.
Councilmember Woodruff stated the person who put the two items on the agenda should have known
how much time the speakers needed two weeks before the meeting. He then stated Council can continue
meeting until 11:00 P.M. according to its Policies and Procedures. On many occasions, Council has
recessed its work sessions and reconvened it after the regular meeting. He thought it appropriate to let
speakers know how much time is available and ask them to be courteous to Council members by staying
within the time allocated or that they may be continued to after the regular meeting. He noted he is
unwilling to yield on this.
CITY F SHOREWOOD WORK S S ION EE MINUTE
August 23, 2010
Page 3 of 5
Councilmember Turgeon stated there is the risk there may not be a quorum. She then stated from her
vantage point it was about respect for other Councilmembers. Counciietnbers agreed to a 6,00 P.M.
start time for the August 9 "' work session. fence it was known that the two individuals needed more time
Council should have been sent an email explaining the situation and asked if it would be okay to move
the start time of the meeting up to accommodate the speakers.
Councilmember Bailey stated he thought the purpose of thrts proposed change was to establish
consistency. The normal start time for a work session is _6:00 P.M. He expressed "he be open to
changing the start time after the last regular meeting by polling the Council.
Mayor Lizee stated this is centered on the change in start
Councilmember Bailey stated he wished it wasn't. He was
sometimes meeting start times have to ehangc on. relatively
polled about an earlier start time before it's changed. From
August 9 work session.;
9 " work
trying, to look forward. He understood that
short �notice. He thought Council should be
his perspective ithas nothing to do with the
Councilmember Zerby stated
statute stipulates.
ty vote and that is not what state
Administrator Heck sf he has spoken with the City Attorney and she said there is nothing in state
statute that covers work sessions. A work session is at the discretion of the Council. A special meeting is
called when something Specific_comes up, and the tithing is outlined in state statute. He thought the best
way to approachi6hanging times is °=to work ihrougli. he city administrator. The administrator can contact
the council members ab out-
"a,need to change the start time. This had worked in the past.
Administrator Heck acknowledged the apparent issue with the August 9` change in start time was the
result of thd. of communication between Staff and Councilmembers until later when the meeting
packet was being zprepared.
Councilmember Woodruff asked Staff to prepare draft language for amending Council Policies and
Procedures per Administrator Heck's recommendation.
Administrator Heck stated he would draft language outlining the protocol for changing meeting start
times.
3. COMPENSATION PLAN
Administrator Heck stated the compensation plan is the last part of the Employee Policy Manual that
Council and Staff have been revising. The City has changed to a performance based compensation system
for non -union personnel. Council had discussed a draft compensation plan in previous meetings and it
directed him to revise the plan and to involve Councilmember Woodruff in the process. The result of that
CITY OF SHOREWOOD WORD SESSION MEETING MINUTES
August 23, 2010
Page 4 of 5
process is the revised compensation plan included in the meeting packet. He comniented the plan is close;
to what the City had before but it does not include step increases.
Heck stated under this compensation plan Council would establish a performance pool for pay increases.
The closer an employee is to the maximum for their pay classification, the smalter their increase.
Employees who continually exceed performance expectations will- move faster through their pay range
than those who don't.
Councilmember Turgeon asked if employees are earning the, inaXmum for their salary range and are
exceeding performance expectations can they earn a lump -sum payment. Administrator Heck explained
the Policy Manual allows for an employee who is at or above the maximum pay threshold to be eligible
for a lump -sum performance payment, noting 4tis iot guaranteed. Turgeon -then asked how often the City
would conduct a market comparison. Heck explained comparison is proposed every two years.
If a new classification were added, a comparison for that classification is completed. Turgeon also asked
if it would make any sense to,a ljust the pay ranges, particularlyllie maximum threshold, annually based
on the consumer price index - (GPI).. Neck stated the "market comparison should keep the City's salary
schedule within the market range
In response to a question from:.Councilnember Bailey, Administrator Heck explained the intent is to start
new employees at the average,market minimum for their salary range. Bailey asked how they get to the
low end of the,a6hi6Ving expec`ted,performance range. Heck explained an employee who is performing
well would reach the range faster than an employee who is just meeting expectations. The percent
increase'`for employees is on .performance as well as their placement within their salary range. For two
employees °who are performinj the same�<level, an employee with a salary beneath the lower end of the
range would'.receive a higher percent increase than the employee with a salary within that range.
Councilmember 9druff stated the Policy Manual, which was not included in the meeting packet for
this meeting, states the City's policy is to hire employees at or above the average market minimum. It's
also to move someone who is below the achieving expected performance range up faster if they meet
performance expectations than someone who is in the range.
Councilmember Bailey asked if all new employees will be hired at the average market minimum.
Councilmember Woodruff responded no. Administrator Heck explained the entry salary would be based
on years of experience and other qualifications. Woodruff stated the City wants to be market competitive.
Woodruff then stated an employee has the opportunity to earn 105 percent of the average market median
if they are achieving expectations and 110 percent if they are exceeding expectations.
Councilmember Zerby stated he thought the intent of the compensation plan was to create an incentive
for employees to perform at a higher level and to continue to exceed performance expectations. He asked
if staff thought the proposed plan would do that. Heck stated he has spoken to staff generally about this
CITY OF SHOREWOOD WORK SESSION MEETING MINUTE
August: 23, 201
Page 5 of 5
Administrator Heck stated from his perspective the goal is to incentivize and,encourage employees to do
their best all the time and he hopes the compensation plan will provide additional compensation to
employees who continually exceed performance expectations. Employees who just meet expectations
will not realize the same financial rewards.
Councilmember Turgeon stated she did not like to use the phrase get more for its money or achieve more
efficiencies. She thought the intent of the plan it to reward those who go above beyond their job
description.
Councilmember Zerby stated that as a taxpayer, he 4ouldw
money. He asked if the proposed plan results in an increaseiii
years. Councilmember Woodruff stated Council has total cc
salaries because it establishes the performance pool for each
draft 2011 operating budget Council has allocated approxin
increases.
In response to a question from Councilmember Zerby, Adb
finance director position in the salary table is the ;avera
However, based on experience;- qu4lifications, etc, the actual
the City to get more for the taxpayer's
aries over the next two, five or even ten
r over how much the total amount for
it:� For example, based on the proposed
1"19,000 to cover the cost of salary
)r Heck explained the salary for the
.et minimum for a new employee.
wage could be more.
Councilmember Bailey asked what the next step is for the plan and if the compensation plan and the
related part of the Policy Manual A be on the agenda for the first Council meeting in September.
Councilmember Turgeon stated it's on thegenda for the meeting following this work session. Heck
reconumendeda•emoving his ite nlrom that agenda as Council was not provided with the narrative about
the eomneusationt�lan.
9
Turgeon moved, Woodruff
2010, at 6:47 P:1*t.'%.Motion 1
RESPECTFULLY SUBMIT
Christine Freeman, Recorcle
5/0.
Adjourning the City Council Work Session of August 23,
Christine Lizee, Mayor
ATTEST
Brian Heck, City Administrator /Clerk
CITY OFSHOREW001)
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 23, 2010
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Liz& called the meeting to order at 7:01 P.M.
A. Roll Call
Mayor Liz6e; Councilmembers Bailey, Turgeon,
City Administrator Heck; Planning Director Nis
and Engineer Landini
Woodruff moved, A
2010, as presented.
B. Gil
August 9
Heck" to
passed 5/0.
Work Session Minutes of August 9,
tes, August 9, 201
Approving the City Council Regular Meeting Minutes of
'fill I
", Page 3, Paragraph 1, Sentence 3 change "Administrator
I . I Motion passed 5/0.
Mayor Liz& reviewed the rteins on the Consent Agenda.
Turgeon moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda
and Adopting the Resolutions Therein.
A. Approval of the Verified Claims List
B. Authorizing Submittal of the Three Rivers Park District Regional Trail System 2010
— 2011 Winter Use Permit
affl-IM 91101�`
qjK=-#1Mn1 M
the September 13, 201 meeting
Motion passed 510.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTE
August 23, 2€ 1
Page 2 of tg
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
1
Commissioner Edmonson reported on matters considered
Commission meeting (as detailed in the minutes of that mi
Councilmember Turgeon clarified the grant proposal for
the east side of County Road 19.
taken at the
is for the
17, 2010, Park
located on
Commissioner Edmonson explained the portiop of the connection that is located in the City is
approximately 400 feet long. He noted the trail edfinection project is scheduled in the 2011 Parks Capital
Improvement Program (CIP).
Councilmember Turgeon stated - Commissioner Edmonson noted th ,,� ark Commission has adjusted the
Parks CIP so it does not enter znt' deficit state and that it had been forwarded to the Council for
consideration. Councilm6' ber Tur on clarified that Council has not received a copy of the CIP.
Administrator Heck explained that he�has not had an opportunity to discuss that revised CIP with the Park
Coordinator yet. After thati happens, twill be provided to Council
In response to .a eon
funds to i tnpove 1,
trees. Tlie� cost for
next Park C' fission
Mayor Lizee std#
Tonka Bay for the
8. PLANNING
from CouncilmemberiTurgeon, Administrator Heck explained the CIP allocates
ling m parrs The funds are not for the removal and /or replacement of diseased
mg _and replaemg the diseased trees in the parks and boulevards has not been
ner Edmonson stated he will explain that to the Park Commission during the
was 01. ed that the Commission was pursuing a partnership with the City of
Commissioner Hutchins reported on matters considered and actions taken at the August 17, 2010,
Planning Commission meeting (as detailed in the minutes of that meeting). The discussion focused on
debriefing of the western suburban developments tour the Commission took on August 3, 2010.
Director Nielsen explained that if a developer were allowed to increase the allowable height for a
structure beyond what is currently allowed it would have to be earned by doing something special such as
landscaping design. The Planning Commission will discuss this when it discusses a mixed use ordinance
during its September 2010 meetings.
CITY OF SHOREWOOD REGULAR COLJNCII, MEETING MINUTES
August 23 2010
Page 3 of 10
10. GENERAL/NEW BUSINESS
A. South Lake Minnetonka Police Department 2011 Operating
Mayor Liz6e noted that South Lake Minnetonka Pole Department (SLMPD) Chief. Bryan Litsey,
SLMPD Lieutenant Dave Pierson, SLMPD Office Ad'in'1111strator Nancy Swanson and SLMPD
Coordinating Committee Chair Bill LaBelle were in the audience.
6 —
Zerby moved, secondeo,- the South Lake Minnetonka Police Department's 2011
Operating Budget which reflects a 4.8 percent increase over the adopted SLMPD 2010 Operating
Budget.
Councilmember Bailey, stated'' - d" h e thought the proposed budget was a bad news budget for the City.
,,
Shorewood property value' are going down almost 7 percent this year. Residents' incomes are stagnant or
falling. The unemployffient rate is high. He thought Shorewood taxpayers are probably expecting a
reduction in the City's tax levy, but that can't be delivered. He noted the target is a zero percent levy
increase for 2011. He said the proposed 5 percent increase in the SLMPD 2011 Operating Budget is not
acceptable. He stated the City's contribution to the SLMPD has increased approximately 26 percent over
the last five years; a much faster rate than any other line item in the City's operating budget. The cost for
public safety is approximately one-third of the City's budget. If that cost can't be brought under control
there is no chance at controlling the rest of the budget. He noted that he supports having adequate public
safety services but it's only one of many essential services the City provides to the community. He
thought it important to keep a balance between the services.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MIND `Ls
August 23, 2010
Page 4 of 10
Bailey went on to state he was concerned about what he perceived to be'a lack of scenario analysis during
the SLMPD 2011 budget process. He would have liked scenarios presented that showed, for example, a
zero percent increase and a two percent increase and the negative ramifications of doing that. He did not
think that reductions in things other than the police force were discussed adeq_uatey.
Bailey suggested an outside consulting firm be engaged to do a management study of the SLMPD,
commenting that is standard practice in many organizations. He thought efficiencies could;be achieved if
that were done. The study would identify how the SLMPD. could do abetter job of procuring goods and
services that are needed for the police force and a better job ofbudgeting. He thought this should be done
independent of the action Council takes this eyening on the SLMPD budget.
"The Mayor here a little btt ago referenced the fact that Shorewood is considering this budget last out of
the four cities. That happened again last year. I think that process needs to change. And Shorewood needs
to look at this budget and take some action on it in a more timely fashion. A comment on that. Last year
the budget came in at a number that I think some of us on Council didn't like. The algorithm in the JPA
says that if we can't unanimously agree, that is all four councils, on a budget, the budget defaults. It
defaults to the consumer, excuse me, the CPI or the implicit price deflator, whichever is less. Last year I
certainly voted for the police department budget on the basis of allowing it to go to default would have
actually raised the budget above what was being requested. This year we have a little different situation.
Shorewood's last in this process. Today is the twenty -third of August. We have to have a budget agreed to
by the September I". That's a little bit of an artificial deadline, but it's there because cities have to know
what the police department budget is in order for them to present their budget to the county on September
CITY OF SHOREWOOD REGUIAR COUNCIL, MEETING MINUT
August 23, 2010
Page 5 of t
15` So Shorewood's kind of in a box here, Three other cities have approved this. lightly or wrongly my
assumption is leaving it to Shorewood to decide whether we are or aren't going to have a budget other
than what it might default to. I'm not confident that four cities can get together over the next ten days and
before the fifteenth of September and agree on some other budget. So I feel Shorewood's been put in box
in being forced to make a decision that perhaps some of us on Council don't want to make,"
This concludes Councilmember Woodruff's verbatim remarks.
_ Turgeon stated earlier Mayor Liz6e commented that the SLMPD Coordinating
Committee started the budget process in June. This Council really • fee dback
time fr om • o
decisi representative on the Committee. But, b• ` • + eed to be made by entire
b odi es, D through re presentative.
Turgeon then stated Shorewood has cut its proposed 2011 opel
maintain a level budget for 2011. The SLMPD expense budget
2007 or an average of 4 percent a year, noting that does acc
Shorewood, the proposed 2011 increase will be $45,000: �"Shore
dollars to police public safety. She clarified she was not sayntg
can't live without it. It does need to stay balanced within tlie�+
essential services the City's taxpayers expect the City to provide
Turgeon went on to state she does not think there is
with the expense increase amounts. When the CitS
difficult for her to support a 4.8 increase for dust ope
There are a lot of taxpayers in the City who are ecs
the SLMPD budget will be,`a veiy ,fqugh decision:'
were not doing their jobs, they do - a'gobd job. She s
She commented that Shorewood has never received
a
cities have.
evidence
expenses by 2.5 percent to try and
ased about 17percent from 2006 to
for salary increases:, For ; the City of
,will be contributing $1.225 million
ic''safety is not important. The City
budget along with all of the other
1 to plowing streets.
increased in accordance
only increase ifs> base levy by 1.2 percent it's
itial sefvice owthe back of the City's taxpayers.
tally challenged. She indicated her decision on
slarifiedshe was not saying SLMPD personnel
it comes down to what a city can afford to pay.
ocal government aid from the state; some other
Councilmembe , Zerby stated h not support having a "priceline.com" strategy where Council
establishes what it's "OilluagAo haV the City pay for public safety services and then expects the public
safety department to meet that price He noted that the SLMPD has one of the highest crime clearance
rates, in``Hennepin County. He found thatx,arrazing. At the same time the SLMPD has the lowest cost per
capita for departments in the South Lake area. The SLMPD cost per resident is $155 a year. The per -
resident cost for police services iii the City of Minnetonka is $168 and $183 in the City of Deephaven. It
sounds to him like some of the Councilmembers think there is something wrong and that a consultant
should be hired to `fiin�i; out what the something is. He doesn't think of public safety services the same as
he thinks of services such as plowing snow or mowing lawns. He wasn't sure you can just say you want
to pay a lower price for tine police services.
Zerby then stated there has been a great deal of process regarding the proposed SLMPD 2011 Operating
Budget. All meetings were open to the public and Councilmembers. He expressed he was stunned that
during the August 9` work session discussion about the SLMPD budget, no other Councilmembers in
attendance other than Mayor Lizee and him, had any questions or comments for Chief Litsey about the
budget. It was an opportunity to express any concerns on record and to have an open dialogue with Litsey.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 23, 2010
Page 6 of 10
Zerby explained the largest expense in the SLMPD budget is personnel related, Most SLMPD personnel
belong to the labor union and salary and benefit increases are determined through a negotiation process. If
Council embers have an issue with wage and benefit costs that should be addressed prior to the
negotiation process.
Liz& expressed she was most disconcerted that on Augusttq there ,was a Council work"$ession which
Chief Litsey attended to discuss the SLMPD budget and to entertain any questions Councilmembers may
have. She explained the Litsey gave a short PowerPoint prese during that work session on all of the
material that had been disseminated to Councilmembers and theC oordinating Committee members prior
��W�
to that meeting. After the presentation Coun 811members Turgeon dnd _oodruff both indicated they had
nothing to say about the budget. Councilmeinber Bailey noted that he was ,not able to attend the work
session because the start time was changed
Liz& stated she thought the proposed budget # pro as responsible reasonable. The Coordinating
Committee has worked clqs4 w ith Chief Litsey Arid staff on the budget. She thought public safety
services are the most important serulecs the City provides its residents. She thought the City received
great value for its share Qf tle cost expressed her-, support for the proposed 2011 SLMPD Operating
Budget.
Councilmemb , 64urgeon stated-Ahe reason she didn't ask any questions during the August 9 111 work
session is becaus6:,- he had already been provided the information she had requested from Chief Litsey
prior to that meeting
Councilmember Woodr that his following remarks be recorded verbatim. "If this Council
disapproves this budgeVihe increase will be 1.68 percent. That's rounded to the nearest two hundredths. I
feel that's an inadequate number to support the police department. I also feel again 4.8 is excessive. So
having said that I would like to call the motion."
Mayor Liz& asked for a roll call vote be done alphabetically.
Administrator Heck conducted the roll call vote and the results are as follows.
CITY OF H O WOO REGULAR COUNCIL MEETING MINUrES
August 23, 2010
Page 7 of 10
Councilmember Bailey no, Councilmember Turgeon no, Councilmember Woodruff yes,
Councilmember Zerby yes, and Mayor Liz& yes. Motion passed 3/2.
& City of Shorewood Proposed 201-1 General Fund Operating Budget and Levy
Administrator Heck stated the 2011 Proposed General Fund Operating Budget for consideration this
evening is included in the meeting packet. This budget is the result of numerous Council and Staff work
sessions. Per Council's direction, the proposed 2011 base levy reflects a no increase over the adopted
2010 and 2009 base levies.
Heck explained 2011 total revenues are projected to be approxima
decrease of approximately $81,000 when compared to the adopted 2
an approximate $13,000 decrease in the special levy, Projected 2(
$138,000 less than the adopted 2010 budgeted expenses. The nuac,
reallocating labor from general operations, in particular the,,,Pubjic
moving some capital expenditures from the General Fuld to the
Council's direction, the budget provides a $40,000 transfer from the .1
the use of $160,000 in General Fund reserves.
ly,,-,,�$5.179 million. That reflects a
[6,� budget, and it includes
I e p erditures are approximately
Ly ofthe'-decrease is the result of
orks, to , enterprise operations and
Capital Improvement Funds. Per
iuor Fund to the,General Fund and
Heck went on to explain this proposed budget reflects an exce" gs 9 "A' approximately $36,000 in revenue for
use. Council could reduce the amount of General Fund reserves use or it could reduce the amount of the
base levy. He asked Council to consider fun4in&a, program called ""Measurable Management" instead. As
part of the program, an outside consultant would train staff to evaluafe'operations and identify ways to
improve the delivery of services and to reduce the cost ,:for services. The program also requires the
identified opportunities for improvements be inip andmonitored and the results measured. The
City of Waconia and several other cities have gou `& through the"program. Waconia changed to a new type
of cleaning product and that k`Te9dIt'ed in an arm* savings of,,, $3,000. The cost is $3,500 per
participant. If the City does not realize savings at lea§t,equal to the amount the City paid for the program
the cost of the program' will be refunded. He noted there, is an opportunity for the City to collaborate with
opportunities d be beneficial to all of the
the other South Lake area cities to identify some joint t that woul
. . . . . . .
cities. He recommends Con . in the budget for now so he can further
investigate en out e ore
It c an the final budget is certified to Hennepin County in
In respone ,to a request frti�n'Counci mem er Woodruff, Administrator Heck clarified Shorewood's
,-
portion of the -approved South' Minnetonka Police Department (SLMPD) 2011 Operating Budget is
$995,750 and :,`1 , t , s,portion of the - ,,- ,, 2 011 bonded debt payment for the police portion of the public safety
facility located in§Ihorewood isl`t30,066 for a total amount of $1,225,816.
Councilmember Bailey"', c , Administrator Heck on the budget packet and the budget process;
He thought was a significant improvement over previous years. The level of detail provided is greatly
appreciated.
Councilmember Zerby stated he is pleased with the budget and he reiterated concerns he has expressed in
the past about the planned pace for road improvement projects that he believes is too fast.
Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 10-039, "A Resolution Setting the
2011 Proposed General Fund Budget and Approving the Proposed 2010 Property Tax Levy
Collectible in 201 Motion passed 5/0.
CITY OF S14OREWOOD REGULAR COUNCIL MEETING MINUTES
August 23, 2010
Page 8 of 10
C. Set Truth-in-Taxation 2011 Budget Hearing Date
Administrator Heck explained the resolution included in the meeting packet for this meeting sets the
Truth-in-Taxation hearing date for Monday, December 6, 2010, with a follow-up hearing and budget
adoption during the December 13, 2010, Council meeting with both of the starting at 7:00 P.M.
Turgeon moved, Woodruff seconded, Adopting RESOLUTION NO. 10-040, "A Resolution Setting
the Truth-In-Taxation Public Hearings on the Proposed 2011 Budgets and the 2011 Property Tax
Levy." Motion passed 5/0.
D. Compensation Plan and Policy Manual
This item was removed from the agenda at Administrator
September 13, 2010, City Council regular meeting agenda for
A. Administrator and Staff
Administrator Heck Administrator Heck stated that the pat
firmp Thp.ra iq some final grading that has to be done and the
Capital Improvement Program (CIP) will bo on
other CIPs. He met with a resident earlier in" the abc
another resident to discuss things related to Si r La
finance director position and he hopes to speak with
'
Councilmember Turgeon, Heck e k
explained he has c
contractor's form boards wilf'te removed fromSil erwo&
5620 Star
k , shelter , in Silverwood Park is essentially
griii"has to be reinstalled. The revised Parks
;ptember 2010, work session along with
a fence situation: He is going to meet with
le has sele d a finalist candidate for the
Au 24 In response to a question from
It the3uilding Inspector who explained the
Park.
Mayor Liz6e stated during tier last coffee with the,-mayor session a resident spoke to
.," her about the
property located ,',',itS , 620 Star tihie" noting'this"pt p6ity has been problematic for some time. There is a
house on the property that not been,finished and a certificate of occupation has not been issued for it.
Director Nielsen has bee'& asked look this.
Director Nielsen explained this has beef a problem for a long time. The original builder essentially
constructed d"-she'll. From the outside it looks like a house but it's an empty shell. There is no insulation,
no RVAC, and na plumbing inst'
,4,1led. The permit has been renewed twice. The owner does mow the lawn
from time to time Th&,City had after the owner for storing things on the property and the items were
removed. There is a prdy—tsiobAn the City's nuisance ordinance that states if a structure has been destroyed
by decay or something e' to one-half of its value the City can require that the structure be either fixed or
removed. The City's B ilding Inspector does not think the damage is close to one-half of the value
because the value of the structure is quite low. He has spoken to Attorney Tietjen about approaching this
issue from a zoning perspective. The City issued a permit for a single-family dwelling.
Mayor Liz6e thanked Director Nielsen for his quick action on this issue.
Director Brown stated the 2010 seal coat project is nearing completion. The roadway sweepers have been
out doing their job, Yellowstone Trail was paved as of August 23rd. The striping will be done after
Eureka Road is paved and that is scheduled to be done on August 24"'. The first layer of asphalt will be
put down on Wild Rose Lane and Meadowview Road on August 24"'.
CITY OF SHOREWOOD REGULAR COUNCIL M ,TING MINUT
August 23, 2010
Page 9 of 10
Councilmember Turgeon stated she doesn't object to putting the speed buggy out any where as long as
data collected on it is reviewed.
Councilmember Woodruff expressed his appreciation to those involved with the seat coating of roadways
out on Enchanted and Phelps Islands. He extended the same appreciation from residents on the Islands.
He stated he thought the project went very well and he was pleasedst was done at the same time that the
City of Minnetrista seal coated roadways close to that area and that both cities did their sweeping at the
same time.
In response to a comment from Councilmember Zerby, Director Brown explained the planis to overlay
the portion of Vine Hill Road located in the City in 2011 ;Staff williri =ahe near future request Council
authorize funds in 2010 to prepare for the 2011 overlay. The goal is to be ready to overlay the road as
early as possible in 2011.
Councilmember Bailey asked Administratof
improvement funding again. Administrator Heck ex
finance director. Heck noted that finalist candidate
financial planning. Bailey asked if that discussion vi
short timeline.
when Council' ; will be discussing roadway
A air ed_ that will lje the first project for the new
for �thdt, position `has experience with long -range
1 occur in October. Heck responded it would be a
ipetonka Conservation District (LMCD) Aquatic
igusf 27` A number of agencies are jointly putting
t'inussels. One will be held on August 31 at the
on September 1st at the Gillespie Center in Mound.
Mayor L,laee thanked Twlla Grout for`keeping volunteers informed about the project to install a boundless
playground'-in Manor Park '.E The protect t "Wits delayed due to heavy rains a few days before it was
scheduled`to be, installed. The i" installation date is September 18`
Lizee then thanked . ,,the residents of Woodside Road. They coordinated a historical walking tour of
Woodside Road on August 22 nd =Tom Skramstad, a former planning commission and a former chair of the
LMCD and a lifetime resident of Woodside Road, and Bruce Kobs, who is with the Minnetonka
Transportation Muse a wonderful video /PowerPoint slide show. Approximately 75 people
attended the event. There were some house tours of a 100- years -old home. She asked Mr. Skramstad and
Mr. Kobs if they would like to display the photographs and other images at City Hall. They indicated they
need to work with the Excelsior Historical Society to get permission from those individuals who shared
their photographs. She thanked the Woodside Road residents for the invitation.
B. Mayor and City Council
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 23, 2010
Page 10 of 10
R
pl�
U=l
CITE' OF SHOREWOO
CITE' COUNCIL SPECIAL MEETING
WEDNESDAY, SEPTEMBER 1, 2010
Turgeon moved, Wo
Equipment Operator.
Council member Tufge
both a sanifary sewer a
4/0.
3. ADJ
Woodruff m
at 4:03 P.M.
RESPECTFULLY SU
Brian Heck, Recorder
Bruce DeJong as Finance
approving the appointment of Greg Fasching as Light
Fasching 'liblds any certifications or licensures. Heck said he holds
it license.
Adjourning the City Council Special Meeting of September 1, 2010,
Christine Lizee, Mayor
ATTEST
Brian Heck, City Administrator /Clerk
COUNCIL ACTION FORM
am=
Council Meeting item Number
September 13, 2010
lu
Verified Claims
Claims for council authorization. The attached claims list includes checks numbered 50496 through
50582 totaling $662,863.39.
Staff Recommendation
Staff recommends approval of the claims list.
;/09/2010 - 1 .12 PTA A / HIS.OP`_I C. <: .__PORT
HANK: _ BEACON BANK
DATE RAstiiGE: 8/24./2010 THRU 99/99/9999
INVOICE
AMOUNT DISCOUNT
C_
CHECK CHECK
CHECK
NAME
STATUS
DATE
EFTPS - FEDERAL W/H
D
8/31/2010
MN DEPT OF REVENUE
D
8/31/2010
WELLS FARGO HEALTH BENEFIT SVC
D
8/31/2010
ICM.A RETIREMENT TRUST- 302131 -4
R
8/31/2.010
PERA
R
8/31/2010
ADAM'S PEST CONTROL, INC
R
9/14/2010
ADVANCED IMAGING SOLUTIONS INC
R
9/14/2010
AFSCME CO 5 MEMBERS HEALTH FUN
R
9/14/2010
ALBINSON REPROGRAPHICS
R
9/14/2010
ALLIED WASTE SERVICES 4894
R
9/14/2010
AMERICAN ENGINEERING
R
9/14/2010
AMERICAN MESSAGING
R
9/14/2010
ANCHOR PAPER COMPANY
R
9/14/2010
ANDERSON, KRISTI B.
R
9/14/2010
BARNES DISTRIBUTION
R
9/14/2010
BOYER TRUCK PARTS DISTRIBUTION
R
9/14/2010
CARQUEST AUTO PARTS
R
9/14/2010
CENTERPOINT ENERGY
R
9/14/2010
CHECKPOINT SECURITY SYSTEMS, I
R
9/14/2010
CLASSIC CLEANING COMPANY
R
9/14/2010
COMMUNITY REC RESOURCES
R
9/14/2010
CULLIGAN BOTTLED WATER
R
9/14/2010
INVOICE
AMOUNT DISCOUNT
C_
CHECK CHECK
NO
STATUS AMOUNT
000000
10,716.81
000000
1,773.49
000000
1,035.60
050496
1,445.81
050497
6,004.68
050499
68.10
050500
120.30
050501
357.00
050502
34.40
050503
13,840.20
050504
3,383.98
050505
17.97
050506
331.09
050507
40.00
050508
110.13
050509
50.63
050510
234.93
050511
70.24
050513
365.00
050514
965.47
050515
2,416.75
050516
137.89
'2 PM / iT S. /ZY :g C:. REPORT
JEIQ�--,,2 SE-1-
B 7aNK: 7. iSL;ACON BANK
DATE PANGE: 8/24/ ";'H:RU 99/99/9_,99
INVOICE
AMOUNT DISCOUNT
PAGE
CHECK
CHECK CITECK
NO
CHECK
VENDOR S.D.
NAME
STATUS
DATE
05990
DAKOTA WILD ANIMALS
R
9/14/2010
06000
DALE GREEN CO
R
9/14/2010
i
FRATTALLONES ACE HARDWARE
R
9/14/2010
08712
G & K SERVICES
R
9/14/2010
08760
GAME TIME
R
9/14/2010
09400
GOPHER STATE ONE CALL
R
9/14/2010
09501
GOVT FINANCE OFFICERS ASSOCIAT
R
9/14/2010
07900
HAWKINS, INC.
R
9/14/2010
27400
HD SUPPLY WATERWORKS, LTD.
R
9/14/2010
1
JEFF FLATTUM
R
9/14/2010
29291
JOHN DEERE LANDSCAPES
R
9/14/2010
11650
KENNEDY & GRAVEN, CHARTERED
R
9/14/2010
12250
KLM ENGINEERING INC
R
9/14/2010
29354
LANE, KAREN M.
R
9/14/2010
21340
LOCAL LINK
R
9/14/2010
1
MACHTEMES CONSTRUCTION, INC
R
9/14/2010
15050
MEDIACOM
R
9/14/2010
00079
MEDICA
R
9/14/2010
15176
MENARDS
R
9/14/2010
15500
METRO COUNCIL ENVMT(WASTEWATER
R
9/14/2010
15800
MIDWEST ASPHALT CORP.
R
9/14/2010
15885
MIDWEST MAILING SYSTEMS INC
R
9/14/2010
INVOICE
AMOUNT DISCOUNT
PAGE
CHECK
CHECK CITECK
NO
STATUS AMOUNT
05057.7
135.00
050518
547.10
050519
214.51
050520
884.45
050521
55,193.46
050522
235.20
050523
170.00
050524
35.00
050525
136.38
050526
100.00
050527
1,019.11
050528
1,657.25
050529
1,700.00
050530
40.00
050531
131.80
050532
25,805.00
050533
55.84
050534
13,265.53
050535
946.61
050536
47,027.65
050537
181,639.43
050538
353.06
{'KG% .
INVOICE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
0505539 486.61
050540 80.00
050541 227.37
050542 23,858.21
050543 258.86
050544 777.02
050545 527.31
050546 232.81
050547 221.97
050548 502.46
050549 2,291.66
050550 765.68
050551 1,018.99
050552 861.86
050553 140.00
050554 232.50
050555 45.00
050556 26.56
050557 142.99
050559 106.88
050560 240.00
050561 78,829.00
=i I O
- C C REDO-
VENDOR SE'T ':
01 Cicy o- Shocew000,
BP --NK:
_ BEACON BANK
DATE RANGE:
8/24/2010 Ti-IRU 99/99/9999
CHECK
VENDOR I.D.
NAME
STATUS
DATE
14050
MTI DISTRIBUTING COMPANY
R
9/14/2010
19445
NGUYEN, MICHELLE
R
9/14/2010
19750
NORTHERN TOOL & EQUIP CO
R
9/14/2010
19967
NORTHWEST ASPHALT, INC.
R
9/14/2010
15900
OFFICE DEPOT
R
9/14/2010
29332
ON SITE SANITATION INC
R
9/14/2010
15000
PAETEC
R
9/14/2010
20268
PANCHYSITYN, JEAN
R
9/14/2010
20283
PARTS ASSOCIATES, INC.
R
9/14/2010
20300
PAZANDAK, JOSEPH
R
9/14/2010
20950
POTTS, KENNETH N.
R
9/14/2010
29251
PRINCIPAL FINANCIAL GROUP
R
9/14/2010
21400
PURCHASE POWER
R
9/14/2010
26100
QWEST
R
9/14/2010
1
RAM /SWANA
R
9/14/2010
22160
ROGERS, DON
R
9/14/2010
22347
RUMPCA CO INC
R
9/14/2010
22482
SAM'S CLUB
R
9/14/2010
22950
SHOREWOOD TRUE VALUE
R
9/14/2010
22980
SIGN LLC
R
9/14/2010
29339
SKEIE, PAT
R
9/14/2010
23500
SO LK MTKA POLICE DEPT
R
9/14/2010
{'KG% .
INVOICE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
0505539 486.61
050540 80.00
050541 227.37
050542 23,858.21
050543 258.86
050544 777.02
050545 527.31
050546 232.81
050547 221.97
050548 502.46
050549 2,291.66
050550 765.68
050551 1,018.99
050552 861.86
050553 140.00
050554 232.50
050555 45.00
050556 26.56
050557 142.99
050559 106.88
050560 240.00
050561 78,829.00
q 2 0 10, :2 12 P,'4 /- _H OR'r 'I7,CK REPORT
SET J- .ty o Salo —lor"
I BEACON RA".vK
DAT_. RANGE. 8 /24/20?0 , I . _'..iRU DS/99
PACs,
INVOICE CHECK
CHECK C?3ECK
AMOUNT DISCOUNT NO
CHECK
VENDOR I.D.
NAME
STATUS
DATE
23725
SPEEDWAY SUPERAMERICA LLC
R
9/14/2010
23250
STANLEY SECURITY SOLUTIONS, IN
R
9/14/2010
23685
STUDER MASONRY
R
9/14/2010
29101
SUN NEWSPAPERS
R
9/14/2010
23726
TKDA ENGINEERS ARCHITECTS PLAN
R
9/14/2010
25000
TOTAL PRINTING SERVICES
R
9/14/2010
25452
TWIN CITY WATER CLINIC
R
9/14/2010
25848
U.S. BANK - CORPORATE TRUST -
R
9/14/2010
00085
UNUM LIFE INSURANCE CO
R
9/14/2010
70200
VERIZON WIRELESS
R
9/14/2010
22901
VIKING LAND TREE CARE INC
R
9/14/2010
29269
WARNER CONNECT
R
9/14/2010
83900
WASTE MANAGEMENT OF WI -MN
R
9/14/2010
27590
WESTSIDE WHOLESALE TIRE
R
9/14/2010
18500
WM. MUELLER & SONS, INC.
R
9/14/2010
28350
WOODRUFF, RICHARD
R
9/14/2010
28451
WSB AND ASSOCIATES
R
9/14/2010
19800
XCEL ENERGY
R
9/14/2010
29000
REP SALES & SERVICE
R
9/14/2010
PACs,
INVOICE CHECK
CHECK C?3ECK
AMOUNT DISCOUNT NO
STATUS AMOUNT
050562
2,833.61
050563
53.41.
050564
2,200.00
050565
37.18
050566
646.65
050567
1,313.35
050568
100.00
050569
431.25
050570
899.96
050571
325.56
050572
375.47
050573
2,800.00
050574
485.25
050575
98.00
050576
86,564.33
050577
32.00
050578
1.7,952.50
050580
12,398.83
050582
108.76
09/2010 12 PM
VEN UP _:ET 0:. - y ShoT e, vmod.
BANK: BACON Er „K
DATE RANGE: 8/24/20 THRU 99/99/9999
VENDOR I . D . NAME
7',IP HISTORY CHECK 1?,`_'.PORT
CHECK
STATUS DATE
** T O T A L S * NO
REGULAR CHECKS: 82
HAND CHECKS: 0
DRAFTS: 3
EFT: 0
NON CHECKS: 0
VOID CHECKS: 0 VOID DEBITS
VOID CREDITS
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1 TOTALS: 85
BANK: 1 TOTALS: 85
REPORT TOTALS: 9
0.00
0.00
AGE”
INVOICE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
CHECK AMOUNT DISCOUNTS TOTAL APPLIED
602,816.80 0.00 602,816.80
0.00 0.00 0.00
13,525.90 0.00 13,525.90
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
616,342.70
0.00
616,342.70
616,342.70
0.00
616,342.70
616.342.70
0.00
616,342.70
6
09.09 2010 ;_2:10 Ara
VENDOR SORT KEY
ADAM'S i ES.. CONTPOL, INC
ADVANCED IMAGING SOLUTIONS INC
AFSCMB CO 5 MEMBERS HEALTH FUND
ALBINSON REPROGRAPHICS
-: Y7,eURT BY VENDOR sEPTFMBER 13, 20
i>,'rE. D ESCRIi T - O N -UND
9/1 4/10 3RD OTR `;VC General _.A.__i
9/14/10 SVC 07/15 -08/15 General Fund
9/14/10 SEPT UNION DENTAL PREM General Fund
9/14/10 COPIES
9/14/10 COPIES
General Fund
General Fund
PACE - I .
Mumc.ir =.1 9u _... ngs
9/14/10
SEPT RECYCLING SVC
TOTAL:
68
-10
Municipal Buildings
120.30_
TOTAT,
120.30
Unallocated Expenses
357.00
13,840.20
TOTAL:
357.00
9/14/10
City Engineer
15.09
Street Capital Imp
City Engineer
19.31
TOTAL:
34.40
ALLIED WASTE SERVICES 4894
9/14/10
SEPT RECYCLING SVC
Recycling Utility
Recycling
13,840.20
TOTAL:
13,840.20
AMERICAN ENGINEERING
9/14/10
2011 CIP - STAR LN /CIR
Street Capital Imp
Street Capt Improvemen
3,383.98
TOTAL:
3,383.98
AMERICAN MESSAGING
9/14/10
SEPT PAGER
General Fund
Public Works
8.99
9/14/10
SEPT PAGER
Water Utility
Water
4.49
9/14/10
SEPT PAGER
Sanitary Sewer Uti
Sewer _
4.49
TOTAL:
17.97
ANCHOR PAPER COMPANY
9/14/10
COPIER PAPERS
General Fund
General Government
331.09
TOTAL:
331.09
ANDERSON, KRISTI B.
9/14/10
LUNCH FOR EXPLORADOME
EVEN
Southshore Communi
Senior Community Cents
40.00
TOTAL:
40.00
BARNES DISTRIBUTION
9/14/10
HARDWARE & CHEMICALS
General Fund
Public Works
110.13
TOTAL:
110.13
BOYER TRUCK PARTS DISTRIBUTION CTR.
9/14/10
BRAKE HOSE ASSEMBLY
General Fund
Public Works
50.63
TOTAL:
50.63
CARQUEST AUTO PARTS
9/14/10
BATTERY
General Fund
Public Works
42.90
9/14/10
BRAKE LINE
General Fund
Public Works
9.85
9/14/10
BRAKES
General Fund
Public Works
9.75
9/14/10
BRAKE
General Fund
Public Works
4.28
9/14/10
PLUG METAL
General Fund
Public Works
8.03
9/14/10
BRAKE PADS
General Fund
Public Works
160.12
TOTAL:
234.93
CENTERPOINT ENERGY
9/14/10
06/17 -07/22 SVC
General Fund
Municipal Buildings
20.33
9/14/10
GAS 7/21 -8/17
General Fund
Municipal Buildings
23.20
9/14/10
INTERIM RATE REF. FOR
JUNE
General Fund
Municipal Buildings
67.26-
9/14/10
06/17 -07/22 SVC
General Fund
Public Works
79.08
9/14/10
GAS 7/21 -8/17
General Fund
Public Works
74.58
9/14/10
INTERIM RATE REF. FOR
JUNE
General Fund
Public Works
137.65-
9/14/10
06/17 -07/22 SVC
General Fund
Parks & Recreation
36.50
9/14/10
GAS 7/21 -8/17
General Fund
Parks & Recreation
35.46
9/14/10
INTERIM RATE REF. FOR
JUNE
General Fund
Parks & Recreation
52.38-
9/14/10
SSCC 06/17 -07/22
Southshore Communi
Senior Community Cente
1.12-
9/14/10
SSCC 06/17 -07/22
Southshore Communi
Senior Community Cente
28.38
9/14/10
06/17 -07/22 SVC
Water Utility
Water
20.66
03 -0 -2 0i 0 1 ...7. - 0 FPM
- 0' rJ �'7 C i
RFPORT Ev VENDOR EPTFMBE'a
1?, 20 l.,
't ENDOR SORT KE V
A1 .'
C _ ON
,>'. �_1N �,'
D PTkR M N - - - -. -_.. - -
-_ A O
3/14/' -0
06/'17- 07/22 SVC
WateT util
:'0
Watery
22.58
9/14/10
GAS 7/21 -8/17
'Water Utility
Water
19.06
9/14/10
GAS 7/21 -8/17
Water Utility
Water
24.88
9/14/10
INTERIM RATE REF. FOR JUNE
Water Utility
Water
22.15-
9/14/10
INTERIM RATE REF. FOR JUNE
Water Utility
Water _
33.91
-
TOTAL:
70.24
CHECKPOINT SECURITY SYSTEMS, INC.
9/14/10
FIRE MONITOR 08/10 -07/11
General
Fund
Public Works
240.00
9/14/10
FIRE SYSTEM- 08/10 - 07/11.
General_
Fund
Public Works
125.00
TOTAL:
365.00
CLASSIC CLEANING COMPANY
9/14/10
AUG -C.H. SVC
General
Fund
Municipal Buildings
649.01
9/14/10
AUG -P.W. SVC
General
Fund
Public Works
316.46
TOTAL:
965.47
COMMUNITY REC RESOURCES
9/14/10
PCS MTG SVC 08/23 -09/03
General
Fund
Parks & Recreation
2,160.00
9/14/10
SSCC ASSISTANT - 8/23 -9/2
Southshore Communi
Senior Community Cente
256.75
TOTAL:
2,416.75
CULLIGAN BOTTLED WATER
9/14/10
DRINKING WATER SVC
General
Fund
Municipal Buildings
53.14
9/14/10
SSCC -SALT
Southshore Communi
Senior Community Cents
84.75
TOTAL:
137.89
DAKOTA WILD ANIMALS
9/14/10
SAFETY CAMP -DOG BITE PRESE
General
Fund
Parks & Recreation
1
TOTAL:
135.00
DALE GREEN CO
9/14/10
PUL MIX
General
Fund
Streets & Roadways
273.55
9/14/10
RUE MIX
General
Fund
Parks & Recreation
273.55
TOTAL:
547.10
EFTPS - FEDERAL W/H
8/31/10
FEDERAL W/H
General
Fund
NON - DEPARTMENTAL
3,925.53
8/31/10
FICA W/H
General
Fund
NON - DEPARTMENTAL
2,752.03
8/31/10
MEDICARE W/H
General
Fund
NON- DEPARTMENTAL
643.61
8/31/10
FICA W/H
General
Fund
Administration
256.28
8/31/10
MEDICARE W/H
General
Fund
Administration
59.94
8/31/10
FICA W/H
General
Fund
General Government
387.49
8/31/10
MEDICARE W/H
General
Fund
General Government
90.62
8/31/10
FICA W/H
General
Fund
Elections
51.03
8/31/10
MEDICARE W/H
General
Fund
Elections
11.93
8/31/10
FICA W/H
General
Fund
Finance
107.71
8/31/10
MEDICARE W/H
General
Fund
Finance
25.19
8/31/10
FICA W/H
General
Fund
Planning
270.85
8/31/10
MEDICARE W/H
General
Fund
Planning
63.34
8/31/10
FICA W/H
General
Fund
Protective Inspections
199.11
8/31/10
MEDICARE W/H
General
Fund
Protective Inspections
46.57
8/31/10
FICA W/H
General
Fund
City Engineer
188.54
8/31/10
MEDICARE W/H
General
Fund
City Engineer
44.10
8/31/10
FICA W/H
General
Fund
Public Works
427.80
8/31/10
MEDICARE W/H
General
Fund
Public Works
100.05
8/31/10
FICA W/H
General
Fund
Streets & Roadways
185.30
8/31/10
MEDICARE W/H
General
Fund
Streets & Roadways
43.33
8/31/10
FICA W/H
General
Fund
Tree Maintenance
6.33
8/31/10
MEDICARE W/H
General
Fund
Tree Maintenance
1.48
8/31/10
FICA W/H
General
Fund
Parks & Recreation
304.90
8/31/10
MEDICARE W/H
General
Fund
Parks & Recreation
71.31
8/31/10
FICA W/H
Southshore Communi
Senior Community Cents
41.79
1 , 9 -. 9 20 1 0 1 ' 0 AM
C 0 U IT C ."
L REPORT 9Y VENDOR _ SEPTEMBER 1- 3 , 2010
'' -'AGL :
,
`7EN FOR ....SAT KEY
CAT
E S CR-1 . ON
F -_RTJ _... _._.
D,.rA MEN l.__.. __.. _.._.
AMOUri<`L'....
8/3
MEDICARE W/H
`;ouths`_hore Commiu i_
Senior Community Cente
9.7`7
8/31/ 10
FICA W/H
Water Utility
Water
-09.09
8/31/10
MEDICARE W/H
Water Utility
Water
25.51
8/31/10
FICA W/H
Sanitary Sewer Uti
Sewer
1)_4..24
8/31/10
MEDICARE W/H
Sanitary Sewer ut - -i
Sewer
26.73
8/31/10
FICA W/H
Recycling Utility
Recycling
6.19
8/31/10
MEDICARE W/H
Recycling Utility
Recycling
1.45
8/31/10
FICA W/H
Stormwater Managem
STORMWATER MANAGEMENT
95.38
8/31/10
MEDICARE W/H
Stormwater Managem
STORMWATER MANAGEMENT
_ 22.29
TOTAL:
10,716.81
G & K SERVICES
9/14/10
CH SVC
General Fund
Municipal Buildings
113.02
9/14/10
PW SVC
General Fund
Public Works
724.19
9/14/10
SSCC SVC
Southshore Communi
Senior Community Cents
47.24
TOTAL:
884.45
GAME TIME
9/14/10
MANOR PARK -CIP
Park Capital Impro
Park Capital Improveme
55,193.46
TOTAL:
55,193.46
GOPHER STATE ONE CALL
9/14/10
AUG SVC
Water Utility
Water
117.60
9/14/10
AUG SVC
Sanitary Sewer Uti
Sewer
117.60
TOTAL:
235.20
GOVT FINANCE OFFICERS ASSOCIATION
9/14/10
BRUCE DEJONG NEW MEMBERSHI
General Fund
Finance
170.00
TOTAL:
170.00
HAWKINS, INC.
9/14/10
CHLORINE
Water Utility
Water
35.00
TOTAL:
35.00
HD SUPPLY WATERWORKS, LTD.
9/14/10
10 "PVC
Water Utility
Water
_ 136.38
TOTAL:
136.38
ICMA RETIREMENT TRUST - 302131 -457
8/31/10
P/R DEDUCTS - DEFERRED COM
General Fund
NON- DEPARTMENTAL
1,100.00
8/31/10
P/R DEDUCTS - DEFERRED COM
General Fund
NON- DEPARTMENTAL
345.8
TOTAL:
1,445.81
JOHN DEERE LANDSCAPES
9/14/10
GRASS SEED
General Fund
Streets & Roadways
509.56
9/14/10
GRASS SEED
General Fund
Parks & Recreation
509.55
TOTAL:
1,019.11
KENNEDY & GRAVEN, CHARTERED
9/14/10
JUL -GEN MATTERS
General Fund
Professional Svcs
1,607.50
9/14/10
SMITHTOWN LN PROJECT
General Fund
Professional Svcs
49.75
TOTAL:
1,657.25
KLM ENGINEERING INC
9/14/10
CLEAR WIRE ANTENNA INSTALL
General Fund
NON - DEPARTMENTAL
1,700.00
TOTAL:
1,700.00
LANE, KAREN M.
9/14/10
ELECTION JUDGE
General Fund
Elections
40.00
TOTAL:
40.00
LOCAL LINK
9/14/10
SEPT WEB SVC
General Fund
Municipal Buildings
131 .80
TOTAL:
131.80
MEDIACOM
9/14/10
SSCC - 07/16 -08/15 SVC
Southshore Communi
Senior Community Cents
55.84
TOTAL:
55.84
', 9 _. 0' _> 010 2 .. ( AM
N '-
i, REPORT By VEN 9EP 91- V11lTR i..
3 , � _L ,n
PAGE:
:.
ti1NDGn S O R' .F" L
DA
L�SC :? _P" F ON
FiiU')
;i xz:,73 !EN
ZAMOUN1
MEDICA
'/ '_
SEPT MI:Dis PL PREM
Genera,"
I "u 11d
Unallocated 7xnenses
_3 265
__
9
13,265-53
MENARDS
9/14/10
MAINT C.H. BLDG
General
Fund
Municipal Buildings
333.07
9/14/10
GUARD RAIL REBUIL- COVINGTO
General
Fund
Streets & Roadways
66.26
9/1-4/10
HOCKEY RINK -PARTS
General
Fund
Parks & Recreation
130.31
9/14/10
HARDWARE- HOCKEY RINK BADGE
General
Fund
Parks & Recreation
216.30
9/14/10
STORM SW GUARD RAILS -VINEH
Stormwater
Managem
STORMWATER MANAGEMENT
200.67
TOTAL:
946.61
METRO COUNCIL ENVMT(WASTEWATER)
9/14/10
SEPT WASTEWATER SVC
Sanitary
Sesser Uti
Sewer
47,027.6
TOTAL:
47,027.65
MIDWEST ASPHALT CORP.
9/14/10
P.V.41 -MILL & OVERLAY P10-
Technology Fund
TECHNOLOGY FUND
18
TOTAL:
181,639.43
MIDWEST MAILING SYSTEMS INC
9/14/10
SEPT NEWSLETTER SVC
General
Fund
General Government
353.06
TOTAL:
353.06
MISC. VENDOR FRATTALLONES ACE HARDW
9/14/10
VALLEY FORGE SOLAR FLAG PO
General
Fund
Elections
214.51
JEFF FLATTUM
9/14/10
OFF DUTY SECURITY- 08/29/10
Southshore Communi
Senior Community Cente
100.00
MACHTEMES CONSTRUCTION
9/14/10
WATERFORD POND ST IMP PROJ
Stormwater
Managem
STORMWATER MANAGEMENT
25,805.00
RAM /SWANA
9/14/10
JULIE MOORE- RECYCLING 10/6
General
Fund
General Government
140.0
TOTAL:
26,259.51
MN DEPT OF REVENUE
8/31/10
STATE W/H
General
Fund
NON - DEPARTMENTAL
_1 ,773.49
TOTAL:
1,773.49
MTI DISTRIBUTING COMPANY
9/14/10
WHEEL GROUNDSMASTER
General
Fund
Public Works
56.55
9/14/10
IRRIGATION REPAIR PARTS
General
Fund
Parks & Recreation _
430 : 06
TOTAL:
486.61
NGUYEN, MICHELLE
9/14/10
AUG MILEAGE
General
Fund
Finance
80.00
TOTAL:
80.00
NORTHERN TOOL & EQUIP CO
9/14/10
TRAILER BRAKES
General
Fund
Public Works
171.63
9/14/10
TIRE & TUBE
General
Fund
Parks & Recreation
55.74
TOTAL:
227.37
NORTHWEST ASPHALT, INC.
9/14/10
PV 46 & FINAL - HARDING LN /AV
Street Capital Imp
Street Capt Improvemen
23,858.21
TOTAL:
23,858.21
OFFICE DEPOT
9/14/10
GEN SUPPLIES
General
Fund
General Government
32.11
9/14/10
COPIER PAPER
General
Fund
General Government
226.75
TOTAL:
258.86
ON SITE SANITATION INC
9/14/10
BADGER PARK
General
Fund
Parks & Recreation
45.96
9/14/10
CATHCART PARK
General
Fund
Parks & Recreation
45.96
9/14/10
FREEMAN PARK
General
Fund
Parks & Recreation
266.13
9/14/10
MANOR PARK
General
Fund
Parks & Recreation
45.96
9/14/10
SILVERWOOD PARK
General
Fund
Parks & Recreation
45.96
9/14/10
SOUTH SHORE SKATE
General
Fund
Parks & Recreation
45.96
9/14/10
CHRISTMAS LAKE BOAT ACCESS
General
Fund
Parks & Recreation
235.13
9/14/10
BIRCH BLUFF ROAD
General
Fund
Parks & Recreation
45.96
TOTAL:
777.02
09_0Q- -2f!10 - 2s 1 :.0 A",
C U N' C ":
S. REPORT BY TDO"
SEP "EMRER 13, 2010
PAGE
-,
7END SORT KEY
DATE
ESCRIY _1 1 )
FUND
UEPAR'I K'
AMOUITT'
PARTEC
3/14/10
02/26 -03/2 'VC
Ge eral Fund
Mun_..c-Gal Buildings
135.26
9114110
02/26 -03/25 SVC
General. Fund
Public Works
46.90
9/14/10
02/26 -03/25 SVC
General F;and.
Parks & Recreation
145.60
9/14/10
02/26 -03/25 SVC
Water Utility
Water
98.70
9/14/10
02/26 -03/25 SVC
Water Utility
Water _
100. 25_
TOTAL:
527.31
PANCHYSITYN, JEAN
9/14/10
ELECTION EXP REIM
General Fund
Elections
232.81
TOTAL:
232.81
PARTS ASSOCIATES, INC.
9/14/10
SHOP SUPPLIES
General Fund
Public Works
41.97
9/14/10
GRINDING WHEELS
General Fund
Public Works
180.00
TOTAL:
221.97
PAZANDAK, JOSEPH
9/14/10
7/19 -8/20 MILEAGE
General Fund
Protective Inspections
361.50
9/14/10
SD CAR FOR CAMERA
General Fund
Protective Inspections
6.43
9/14/10
MANOR PARK -INSULATION
Park Capital Impro
Park Capital Improveme
134 ,.53
TOTAL:
502.46
PERA
8/31/10
P/R DEDUCTS -PERA
General Fund
NON- DEPARTMENTAL
2,771.41
8/31/10
P/R DEDUCTS -PERA
General Fund
Administration
300.58
8/31/10
P/R DEDUCTS -PERA
General Fund
General Government
437.46
8/31/10
P/R DEDUCTS -PERA
General Fund
Elections
57.63
8/31/10
P/R DEDUCTS -PERA
General Fund
Finance
121.61
8/31/10
P/R DEDUCTS -PERA
General Fund
Planning
349.00
8/31/10
P/R DEDUCTS -PERA
General Fund
Protective Inspections
258.95
8/31/10
P/R DEDUCTS -PERA
General Fund
City Engineer
213.58
8/31/10
P/R DEDUCTS -PERA
General Fund
Public Works
493.09
8/31/10
P/R DEDUCTS -PERA
General Fund
Streets & Roadways
209.20
8/31/10
P/R DEDUCTS -PERA
General Fund
Tree Maintenance
7.16
8/31/10
P/R DEDUCTS -PERA
General Fund
Parks & Recreation
361.13
8/31/10
P/R DEDUCTS -PERA
Southshore Communi
Senior Community Cente
47.20
8/31/10
P/R DEDUCTS -PERA
Water Utility
Water
128.93
8/31/10
P/R DEDUCTS -PERA
Sanitary Sewer Uti
Sewer
133.12
8/31/10
P/R DEDUCTS -PERA
Recycling Utility
Recycling
6.98
8/31/10
P/R DEDUCTS -PERA
Stormwater Managem
STORMWATER MANAGEMENT
107.65
TOTAL:
6,004.68
POTTS, KENNETH N.
9/14/10
AUG PROSECUTIONS
General Fund
Professional Svcs
2,291.66
TOTAL:
2,291.66
PRINCIPAL FINANCIAL GROUP
9/14/10
SEPT DENTAL PREM
General Fund
Unallocated Expenses
765.68
TOTAL:
765.68
PURCHASE POWER
9/14/10
POSTAGE METER REFILL
General Fund
General Government
1,018.99
TOTAL:
1,018.99
QWEST
9/14/10
SVC 08/25 -09/24
General Fund
Municipal Buildings
1.20.71
9/14/10
SVC 08/25 -09/24
General Fund
Public Works
56.95
9/14/10
SEPT SVC
Water Utility
Water
315.23
9/14/10
SEPT SVC
Water Utility
Water
236.43
9/14/10
SVC 08/25 -09/24
Water Utility
Water
66.27
9/14/10
SVC 08/25 -09/24
Water Utility
Water
66.27
TOTAL:
861.86
ROGERS. DON
9/14/10
DELIVER PACKET
General Fund
General Government
150.00
013 0J.. 2010 12: - _0 AM
VENDOR SORT KFv
C n " N C _: REPORT T BY VENDOR - SEP`� E B 1.3 , 201.'1 FAG - E: 6
7 < D i SCRI, ... VT i Nli " - -, � MEN
- T MEN MO UN'
J '
14 „10 MTLEAGE Genera _!. 'Purd General :Co-je ment __.. 82.50
TOTAL: 232.50
RUMPCA CO INC
SAM'S CLUB
SHOREWOOD TRUE VALUE
SIGN LLC
SKEIE, PAT
SO LK MTKA POLICE DEPT
SPEEDWAY SUPERAMERICA LLC
STANLEY SECURITY SOLUTIONS, INC
STUDER MASONRY
SUN NEWSPAPERS
9/14/10 'FREE DISPOSAL
9/14/10 CITY HALL
9/14/10 PUBLIC WORK
9/14/10 CONNECTOR
9/14/10 BULK
9/14/10 BATTERIES
9/14/10 CLEANER
9/14/10 SCREW
9/14/10 MULE TEAM BORAX
9/14/10 BULK
9/14/10 BULK
9/14/10 BULK
9/14/10 COUPLING
9/14/10 BULBS -WELL HOUSE
General
Fund
Tree Maintenance
4`.00
Equipment Replacement
106.88
646.65
TOTAL:
45.00
General
Fund
Municipal
Buildings
26.56
General
Fund
Public
Works
0.00
Fund
General Government
240.00
TOTAL:
26.56
General
Fund
Public
Works
6.81
General
Fund
Public
Works
6.36
General
Fund
Public
Works
36.62
General
Fund
Public
Works
7.47
General
Fund
Parks
& Recreation
0.84
General
Fund
Parks
& Recreation
6.40
General
Fund
Parks
& Recreation
7.70
General
Fund
Parks
& Recreation
7.02
General
Fund
Parks
& Recreation
2.34
Water Utility
Water
12.80
Water Utility
Water
TOTAL:
48.63
9/14/10
MANOR PARK
TOTAL:
142.99
9/14/10
LOGO'S NEW
DUMP TRUCK
Equipment Replacem
Equipment Replacement
106.88
646.65
TOTAL:
106.88
646.65
9/14/10
7/12 -08/09
VIDEO SVC
General
Fund
General Government
240.00
1,090.89
9/14/10
RECEIPTS BOOKS
General Fund
TOTAL:
240.00
222.46
9/14/10
SEPT OPERATING BUDGET EXP
General
Fund
Police Protection
78,829.00
TOTAL:
1,313.35
TWIN CITY WATER CLINIC
9/14/10
AUG BACTERIA ANALYSIS
TOTAL:
78,829.00
9/14/10
GAS
General
Fund
Public Works
2,833.61
TOTAL:
100.00
U.S. BANK - CORPORATE TRUST - TFM
9/14/10
WATER REV BONDS 2003 -FISCA
TOTAL:
2,833.61
9/14/10
LOCKSET PW
BLDG
General
Fund
Public Works
53.41
TOTAL:
431.25
TOTAL:
53.41
9/14/10
MANOR PARK
PROJECT
Park Capital Impro
Park Capital Improveme
2,200.00
TOTAL:
2,200.00
9/14/10
RESOLUTION
10 -033 -09/02
General
Fund
General Government
37.18
TOTAL:
37.18
TKDA ENGINEERS ARCHITECTS PLANNERS
9/14/10
LS #15 &17 REHAB -JUL SVC
Sanitary Sewer
Uti Sewer
646.65
TOTAL:
646.65
TOTAL PRINTING SERVICES
9/14/10
SEPT NEWSLETTER SVC
General Fund
General
Government
1,090.89
9/14/10
RECEIPTS BOOKS
General Fund
General
Government
222.46
TOTAL:
1,313.35
TWIN CITY WATER CLINIC
9/14/10
AUG BACTERIA ANALYSIS
Water Utility
Water
100.00
TOTAL:
100.00
U.S. BANK - CORPORATE TRUST - TFM
9/14/10
WATER REV BONDS 2003 -FISCA
Water Utility
Water
431.25
TOTAL:
431.25
S9 -C9 -2010 i :10 A*'(
C' C U t'7 C -
'T By IE'NDOR ;EPTE B-R 20LO
s 2L CRt - -- r
'_sAGE
7
7FNDJ. SO ✓gy
1. _T t.
,.,C i'PiION
x'_iJl�;i)
__..
uL:YZ,R t4r.11�
A `
•
UNU"vi LIFE 2NSURANCE CG
9/14/ - 10
SEPT. LIPS INS
Gei ral r'und
ccateo Exnenses
899
90
TOTAL:
899.96
VERIZON WIRELESS"
9114110
BRAD CEL - SVC 0'7/11
-08/10
General Frond
Planning
111.56
9/14/10
L.S. SVC 07/22 -08/21
Sanitary Sewer
Uti
Sewer
214 .00__
TOTAL:
325.56
VIKING LAND TREE CARE INC
9/14/10
TREES REMOVAL
General Fund
Tree Maintenance
375.47
TOTAL:
375.47
WARNER CONNECT
9/14/10
SEPT MAINT
General Fund
Municipal Buildings
2,800.00
TOTAL:
2,800.00
WASTE MANAGEMENT OF WI -MN
9/14/10
SEPT P.W. SVC
General Fund
Public Works
340.53
9/14/10
SSCC -AUG SVC
Southshore Communi
Senior Community Cente
14 4.72
TOTAL:
485.25
WELLS FARGO HEALTH BENEFIT SVCS
8/31/10
P/R DEDUCTS -HSA
General Fund
NON - DEPARTMENTAL
939.60
8/31/10
P/R DEDUCTS -HSA
General Fund
General Government
9 6.,00
TOTAL:
1,035.60
WESTSIDE WHOLESALE TIRE
9/14/10
REPAIR TIRE
General Fund
Public Works
98.00
TOTAL:
98.00
WM. MUELLER & SONS, INC.
9/14/10
PATCH MATERIAL RD
General Fund
Streets & Roadways
10,262.71
9/14/10
P.V. 43 - WILDROSE /NELSINE /ME
Street Capital
Imp
Street Capt Improvemen _
76,301.62
TOTAL:
86,564.33
WOODRUFF, RICHARD
9/14/10
METRO CITIES REV /TAX MTG
General Fund
Council __
32.00
TOTAL:
32.00
WSB AND ASSOCIATES
9/14/10
JUL WA /SW /ST ASBUILT ON GI
General Fund
City Engineer
1,646.50
9/14/10
JUL SMITHTOWN LN
Street Capital
Imp
Street Capt Improvemen
278.00
9/14/10
JUL HARDING LN /AVE
Street Capital
Imp
Street Capt Improvemen
266.00
9/14/10
JUNE NIELSON DR
Street Capital
Imp
Street Capt Improvemen
1,392.00
9/14/10
JUN MEADOWVIEW NEIGHBORHOO
Street Capital
Imp
Street Capt Improvemen
11,472.00
9/14/10
JUL 2010 BIT MILL /OVERLAY
Street Capital
Imp
Street Capt Improvemen
1,392.00
9/14/10
JUL WTRFORD POND ST
SW REP
Stormwater Managem
STORMWATER MANAGEMENT
1,506.00
TOTAL:
17,952.50
XCEL ENERGY
9/14/10
STMT 4250743974 -SVC
7/11 -8
General Fund
Municipal Buildings
592.49
9/14/10
STMT 4250743974 -SVC
7/11 -8
General Fund
Police Protection
3.25
9/14/10
STMT 4250743974 -SVC
7/11 -8
General Fund
Public Works
450.22
9/14/10
STMT #250743974 -SVC
7/11 -8
General Fund
Traffic Control /Str Li
24.42
9/14/10
STMT 4250743974 -SVC
7/11 -8
General Fund
Traffic Control /Str Li
3,036.06
9/14/10
5700 CTY RD 19
General Fund
Traffic Control /Str Li
32.47
9/14/10
5700 CTY RD 19 UNIT
LIGHTS
General Fund
Traffic Control /Str Li
146.18
9/14/10
STMT 4250743974 -SVC
7/11 -8
General Fund
Parks & Recreation
440.64
9/14/10
SSCC- 06/22 -07/24
Southshore Communi
Senior Community Cente
883.80
9/14/10
24253 SMITHTOWN RD -
7/24 -8
Water Utility
Water
1,166.41
9/14/10
STMT #250743974 -SVC
7/11 -8
Water Utility
Water
1,246.73
9/14/10
STMT 4250743974 -SVC
7/11 -8
Water Utility
Water
1,281.10
9/14/10
STMT 4250743974 -SVC
7/11 -8
Water Utility
Water
2,577.83
9/14/10
STMT 4250743974 -SVC
7/11 -8
Sanitary Sewer
Uti
Sewer
517.23
TOTAL:
12,398.83
09 -» 2010 _ ...,:L _ O AM
- ' _-
C
C U \7 C L PE OR'i sY 7EN'_.1OR - SEPTi PMER 7.. 3, %010
P<aGE:
8
VEN EO , SORT KEY
JAJH JE9CRI PTION
FUTd;
l i'_R"MA ;i__ _...
_ AMOUT<1
ZEP SALES L SERVTCE
)/_4/10 PARTS
Gc_.era_1 Fund
Pub1_.c Zo rks
10e
76
TOnoi, :
108.76
—PAYROLL EXPENSES
8/30/2010 - 99/99/9999 General Fund
Administration
-:,294.04
General Fund
General. Government
6,249.70
General Fund
Elections
823.08
General Fund
Finance
1,737.24
General Fund
Planning
4,985.81
General Fund
Protective Inspections
3,699.31
General Fund
City Engineer
3,051.17
General Fund
Public Works
7,170.08
General Fund
Streets & Roadways
2,988.68
General Fund
Tree Maintenance
102.16
General Fund
Parks & Recreation
5,363.94
Southshore Communi
Senior Community Cente
674.14
Water Utility
Water
1,841.71
Sanitary Sewer Uti
Sewer
1,901.77
Recycling Utility
Recycling
99.76
Stormwater Managem
STORMWATER MANAGEMENT
1,538.10
TOTAL:
46,520.69
____ - - - - -- FUND TOTALS ---
-- -- - -- ---
101
General Fund
198,721.14
402
Park Capital Improvements
57,527.99
403
Equipment Replacement
106.88
404
Street Capital Improvemen
118,343.81
408
Technology Fund
181,639.43
490
Southshore Community Ctr.
2,413.26
601
Water Utility
10,177.73
611
Sanitary Sewer Utility
50,703.48
621
Recycling Utility
13,954.58
631
Stormwater ManagementUtil
29,275.09
GRAND TOTAL: 662,863.39
TOTAL PAGES: 8
09 09 201.0 -2 11 AM
U C ._. REPORT DY DE ARTMEN"' _ 4F,} lEM}sE:R ?01.0 PACE:
_.
DEPARTMENT
T'U'NE; VE NDOR NAME
DATE
,P C "2T TvT7
,14OUNI
_..
NON Jli'p T1RS'h`ET.TAL
General.. Fund i.. iT5 - FEDERAL W/
_
8 31/10
FEDERAL W H
3,92
8/31/10
FICA W/H
2,752.03
8/31/10
MEDICARE W/H
643.61
PERE
8/31/10
P/R DEDUCTS -PERA
2,771.41
ICMA RETIREMENT TRUST- 302131 -457
8/31/10
P/R DEDUCTS - DEFERRED COM
1,100.00
8/31/10
P/R DEDUCTS-DEFERRED COM
345.81
MN DEPT OF REVENUE
8/31/10
STATE W/H
1,773.49
KLM ENGINEERING INC
9/14/10
CLEAR WIRE ANTENNA INSTALL
1,700.00
WELLS FARGO HEALTH BENEFIT SVCS
8/31/10
P/R DEDUCTS -HSA
939.60
TOTAL:.
15,951.48
Council
General Fund WOODRUFF, RICHARD
9/14/10
METRO CITIES REV /TAX MTG
32.00
TOTAL:
32.00
Administration
General Fund EFTPS - FEDERAL W/H
8/31/10
FICA W/H
256.28
8/31/10
MEDICARE W/H
59.94
PERA
8/31/10
P/R DEDUCTS -PERA
300.58
-PAYROLL EXPENSES
8/30/2010 - 99/99/9999
4,294.04
TOTAL:
4,910.84
General Government
General Fund EFTPS - FEDERAL W/H
8/31/10
FICA W/H
387.49
8/31/10
MEDICARE W/H
90.62
PERA
8/31/10
P/R DEDUCTS -PERA
437.46
ANCHOR PAPER COMPANY
9/14/10
COPIER PAPERS
331.09
MISC. VENDOR RAM /SWANA
9/14/10
JULIE MOORE- RECYCLING 10/6
140.00
MIDWEST MAILING SYSTEMS INC
9/14/10
SEPT NEWSLETTER SVC
353.06
OFFICE DEPOT
9/14/10
GEN SUPPLIES
32.11
9/14/10
COPIER PAPER
226.75
WELLS FARGO HEALTH BENEFIT SVCS
8/31/10
P/R DEDUCTS -HSA
96.00
PURCHASE POWER
9/14/10
POSTAGE METER REFILL
1,018.99
ROGERS, DON
9/14/10
DELIVER PACKET
150.00
9/14/10
MILEAGE
82.50
TOTAL PRINTING SERVICES
9/14/10
SEPT NEWSLETTER SVC
1,090.89
9/14/10
RECEIPTS BOOKS
222.46
SUN NEWSPAPERS
9/14/10
RESOLUTION 10 -033 -09/02
37.18
SKEIE, PAT
9/14/10
7/12 -08/09 VIDEO SVC
240.00
-PAYROLL EXPENSES
8/30/2010 - 99/99/9999
6,249.70
TOTAL:
11,186.30
Elections
General Fund EFTPS - FEDERAL W/H
8/31/10
FICA W/H
51.03
8/31/10
MEDICARE W/H
11.93
PERA
8/31/10
P/R DEDUCTS -PERA
57.63
MISC. VENDOR FRATTALLONES ACE HARDW
9/14/10
VALLEY FORGE SOLAR FLAG PO
214.51
PANCHYSITYN, JEAN
9/14/10
ELECTION EXP REIM
232.81
LANE, KAREN M.
9/14/10
ELECTION JUDGE
40.00
-PAYROLL EXPENSES
8/30/2010 - 99/99/9999
8 23.08_
TOTAL:
1,430.99
Finance
General Fund EFTPS - FEDERAL W/H
8/31/10
FICA W/H
107.71
8/31/10
MEDICARE W/H
25.19
PERA
8/31/10
P/R DEDUCTS -PERA
121.61
GOVT FINANCE OFFICERS ASSOCIATION
9/14/10
BRUCE DEJONG NEW MEMBERSHI
170.00
NGUYEN, MICHELLE
9/14/10
AUG MILEAGE
80.00
,, 20l0 12 ,, AM O
?. N c i., REPORT y _FPAFTtJ T
SE. EMST:R 1, 2010 PAGE:
DEP ARTMEN T
VPNDOR NAME
DATE
DLSCR T l'-ra
AMOUNT
*PAYROLL EXPENSES
8/30/20:0 - 99/99/9999
1,73'7.24=
TOTAL:
2, 241
.75
Prc):Eessional Svcs General Fund
KENNEDY & GRAVEN, CHARTERED
9/14/10
JUL -GEN MATTERS
- ,607.50
9/14/10
SMITHTOWN LN PROJECT
49.75
POTTS, KENNETH N.
9/14/7.0
AUG PROSECUTIONS _
2,291.66
TOTAL:
3,948.91
Planning General Fund
EFTPS - FEDERAL W/H
8/31/10
FICA W/H
270.85
8/31/10
MEDICARE W/H
63.34
PERA
8/31/10
P/R DEDUCTS -PERA
349.00
VERTZON WIRELESS
9/14/10
BRAD CEL - SVC 07/11 -08/10
111.56
-PAYROLL EXPENSES
8/30/2010 - 99/99/9999
4,98 5.81
TOTAL:
5,780.56
Municipal Buildings General Fund
ADAM'S PEST CONTROL, INC
9/14/10
3RD QTR SVC
68.10
CULLIGAN BOTTLED WATER
9/14/10
DRINKING WATER SVC
53.14
G & K SERVICES
9/14/10
CH SVC
113.02
ADVANCED IMAGING SOLUTIONS INC
9/14/10
SVC 07/15 -08 /15
120.30
PAETEC
9/14/10
02/26 -03/25 SVC
135.86
MENARDS
9/14/10
MAINT C.H. BLDG
333.07
CENTERPOINT ENERGY
9/14/10
06/17 -07/22 SVC
20.33
9/14/10
GAS 7/21 -8/17
23.20
9/14/10
INTERIM RATE REF. FOR JUNE
67.26
-
XCEL ENERGY
9/14/10
STMT #250743974 -SVC 7/11 -8
592.49
LOCAL, LINK
9/14/10
SEPT WEB SVC
131.80
SAM'S CLUB
9/14/10
CITY HALL
26.56
QWEST
9/14/10
SVC 08/25 -09/24
120.71
WARNER CONNECT
9/14/10
SEPT MAINT
2,800.00
CLASSIC CLEANING COMPANY
9/14/10
AUG -C.H. SVC
649.01
TOTAL:
5,120.33
Police Protection General Fund
XCEL ENERGY
9/14/10
STMT 4250743974 -SVC 7/11 -8
3.25
SO LK MTKA POLICE DEPT
9/14/10
SEPT OPERATING BUDGET EXP
78,829.00
TOTAL:
78,832.25
Protective Inspections General Fund
EFTPS - FEDERAL W/H
8/31/10
FICA W/H
199.11
8/31/10
MEDICARE W/H
46.57
PERA
8/31/10
P/R DEDUCTS -PERA
258.95
PAZANDAK, JOSEPH
9/14/10
7/19 -8/20 MILEAGE
361.50
9/14/10
SD CAR FOR CAMERA
6.43
-PAYROLL EXPENSES
8/30/2010 - 99/99/9999
3,699.31
TOTAL:
4,571.87
City Engineer General Fund
EFTPS - FEDERAL W/H
8/31/10
FICA W/H
188.54
8/31/10
MEDICARE W/H
44.10
PERA
8/31/10
P/R DEDUCTS -PERA
213.58
ALBINSON REPROGRAPHICS
9/14/10
COPIES
15.09
9/14/10
COPIES
19.31
WSB AND ASSOCIATES
9/14/10
JUL WA /SW /ST ASBUILT ON GI
1,646.50
- PAYROLL EXPENSES
8/30/2010 - 99/99/9999
3,051.17
TOTAL:
5,178.29
Public Works General Fund
EFTPS - FEDERAL W/H
8/31/10
FICA W/H
427.80
8/31/10
MEDICARE W/H
100.05
PERA
8/31/10
P/R DEDUCTS -PERA
493.09
09_,9 -2010 2.1. i. AM
E PA R l_Ni. PUNT)
Streets & Roadways General Fund
Traffic Control /Str Li General Fund
Tree Maintenance General Fund
C' ^ ,� '� i, REPOR i' BY 17 �1S :Mi -rT ; :, U
- , C =
y _^�,'r'.R ".3, 2610 PF,G:s
-
-,
VENDOR NAME
DATE
'DE SCR 1 01,11
r- ,r�o,�N•
BARNES 1iSTRS sUTION
9/1.4/10
H.hD WARE S, ..LEM.LCALS
30YER TRUCK PARTS DISTRIBUTION CTR.
9/14/10
BRAKE HOSE ASSEMBLY
50.63
CAROUEST AUTO PARTS
9/14/10
BATTERY
42.90
9/14/10
BRAKE LINE
9
-85
9/14/10
BRAKES
9.75
9/14/10
BRAKE
4.28
9/14/10
PLUG METAL
8.03
9/14/10
BRAKE PADS
160.12
CHECKPOINT SECURITY SYSTEMS, INC.
9/14/10
FIRE MONITOR 08/10 -07/11
240.00
9/14/10
FIRE SYSTEM- 08/10 -07/11
125.00
G & K SERVICES
9/14/10
PW SVC
724.19
MTI DISTRIBUTING COMPANY
9/14/10
WHEEL GROUNDSMASTER
56.55
PAETEC
9/14/10
02/26 -03/25 SVC
46.90
AMERICAN MESSAGING
9/14/10
SEPT PAGER
8.99
CENTERPOINT ENERGY
9/14/10
06/17 -07/22 SVC
79.08
9/14/10
GAS 7/21 -8/17
74.58
9/14/10
INTERIM RATE REF. FOR JUNE
137.65
-
NORTHERN TOOL & EQUIP CO
9/14/10
TRAILER BRAKES
171.63
XCEL ENERGY
9/14/10
STMT4250743974 -SVC 7/11 -8
450.22
PARTS ASSOCIATES, INC.
9/14/10
SHOP SUPPLIES
41.97
9/14/10
GRINDING WHEELS
180.00
SAM'S CLUB
9/14/10
PUBLIC WORK
0.00
SHOREWOOD TRUE VALUE
9/14/10
CONNECTOR
6.81
9/14/10
BULK
6.36
9/14/10
BATTERIES
36.62
9/14/10
CLEANER
7.47
STANLEY SECURITY SOLUTIONS, INC.
9/14/10
LOCKSET PW BLDG
53.41
SPEEDWAY SUPERAMERICA LLC
9/14/10
GAS
2,833.61
QWEST
9/14/10
SVC 08/25 -09/24
56.95
WESTSIDE WHOLESALE TIRE
9/14/10
REPAIR TIRE
98.00
ZEP SALES & SERVICE
9/14/10
PARTS
108.76
CLASSIC CLEANING COMPANY
9/14/10
AUG -P.W. SVC
316.46
WASTE MANAGEMENT OF WI -MN
9/14/10
SEPT P.W. SVC
340.53
-PAYROLL EXPENSES
8/30/2010 - 99/99/9999
7,170.08
TOTAL:
14,513.15
EFTPS - FEDERAL W/H
8/31/10
FICA W/H
185.30
8/31/10
MEDICARE W/H
43.33
PERA
8/31/10
P/R DEDUCTS -PERA
209.20
DALE GREEN CO
9/14/10
PUL MIX
273.55
MENARDS
9/14/10
GUARD RAIL REBUIL - COVINGTO
66.26
WM. MUELLER & SONS, INC.
9/14/10
PATCH MATERIAL RD
10,262.71
JOHN DEERE LANDSCAPES
9/14/10
GRASS SEED
509.56
-PAYROLL EXPENSES
8/30/2010 -- 99/99/9999
2,988.68
TOTAL:
14,538.59
XCEL ENERGY
9/14/10
STMT4250743974 -SVC 7/11 -8
24.42
9/14/10
STMT4250743974 -SVC 7/11 -8
3,036.06
9/14/10
5700 CTY RD 19
32.47
9/14/10
5700 CTY RD 19 UNIT LIGHTS
146.18
TOTAL:
3,239.13
EFTPS - FEDERAL W/H
8/31/10
FICA W/H
6.33
8/31/10
MEDICARE W/H
1.48
PERA
8/31/10
P/R DEDUCTS -PERA
7.16
RUMPCA CO INC
9/14/10
TREE DISPOSAL
45.00
09 -O: -:?010 - i2: ]- A
Cl 0 U N C -- -
_ I RE PORT BY %�; -- n2.TME�1T
.SEPI MBER _ , 2ul0 _.•ESE.
i
D :.
FUND VENDOR NAME
_1_�f,ii
it NC i1'i "Ov - -_- - - - -.
-__ AMOUNT
VIKING TAN I Tok,E CARE ]. - .DTC
911':/
TREES REMOVA%
375.47
*� °PAYRO Ll., EXPENSES
8/30/2010 - 99/99/9999
' -02 -16
TOTAL:
537.60
Parks & Recreation
General Fund EFTPS - FEDERAL W/H
8/31/10
FICA W/H
304.90
8/31/10
MEDICARE W/H
71.31
PERA
8/31/10
P/R DEDUCTS -PERA
361.13
COMMUNITY REC RESOURCES
9/14/10
PCS MTG SVC 08/23 -09/03
2,160.00
DAKOTA WILD ANIMALS
9/14/10
SAFETY CAMP -DOG BITE PRESS
135.00
DALE GREEN CO
9/14/10
PUL MIX
273.55
MT! DISTRIBUTING COMPANY
9/14/10
IRRIGATION REPAIR PARTS
430.06
PAETEC
9/14/10
02/26 -03/25 SVC
145.60
MENARDS
9/14/10
HOCKEY RINK -PARTS
130.31
9/14/10
HARDWARE- HOCKEY RINK BADGE
216.30
CENTERPOINT ENERGY
9/14/10
06/17 -07/22 SVC
36.50
9/14/10
GAS 7/21 -8/17
35.46
9/14/10
INTERIM RATE REF. FOR JUNE
52.38
-
NORTHERN TOOL & EQUIP CO
9/14/10
TIRE & TUBE
55.74
XCEL ENERGY
9/14/10
STMT #250743974 -SVC 7/11 -8
440.64
SHOREWOOD TRUE VALUE
9/14/10
SCREW
0.84
9/14/10
MULE TEAM BORAX
6.40
9/14/10
BULK
7.70
9/14/10
BULK
7.02
9/14/10
BULK
2.34
JOHN DEERE LANDSCAPES
9/14/10
GRASS SEED
509.55
ON SITE SANITATION INC
9/14/10
BADGER PARK
45.96
9/14/10
CATHCART PARK
45.96
9/14/10
FREEMAN PARK
266.13
9/14/10
MANOR PARK
45.96
9/14/10
SILVERWOOD PARK
45.96
9/14/10
SOUTH SHORE SKATE
45.96
9/14/10
CHRISTMAS LAKE BOAT ACCESS
235.13
9/14/10
BIRCH BLUFF ROAD
45.96
-PAYROLL EXPENSES
8/30/2010 - 99/99/9999
5,363.94
TOTAL:
11,418.93
Unallocated Expenses
General Fund MEDICA
9/14/10
SEPT MEDICAL PREM
13,265.53
UNUM LIFE INSURANCE CO
9/14/10
SEPT LIFE INS
899.96
AFSCME CO 5 MEMBERS HEALTH FUND
9/14/10
SEPT UNION DENTAL PREM
357.00
PRINCIPAL FINANCIAL GROUP
9/14/10
SEPT DENTAL PREM
765.68
TOTAL:
15,288.17
Park Capital Improveme
Park Capital Impro GAME TIME
9/14/10
MANOR PARK -CIP
55,193.46
PAZANDAK, JOSEPH
9/14/10
MANOR PARK - INSULATION
134.53
STUDER MASONRY
9/14/10
MANOR PARK PROJECT
2,200.0
TOTAL:
57,527.99
Equipment Replacement
Equipment Replacem SIGN LLC
9/14/10
LOGO'S NEW DUMP TRUCK
106.8
TOTAL:
106.88
Street Capt Improvemen
Street Capital Imp AMERICAN ENGINEERING
9/14/10
2011 CIP - STAR LN /CIR
3,383.98
WM. MUELLER & SONS, INC.
9/14/10
P.V. 43 - WILDROSE /NELSINE /ME
76,301.62
NORTHWEST ASPHALT, INC.
9/14/10
PV 46 & FINAL - HARDING LN /AV
23,858.21
WSB AND ASSOCIATES
9/14/10
JUL SMITHTOWN LN
278.00
9/14/10
JUL HARDING LN /AVE
266.00
9/14/10
JUNE NIELSON DR
1,392.00
:) ?_09...20'_0 1 2 : - -1
,zpr. r .L. r.7 r; C REPORT B'J I, .,L Ri ^IE'v1
- SEPTEMBER -3, 201.0 PAC
DT'PARTMENT
FUtQD VENDOR NAME
DA'-fF
DISCS IP 1 U'l _. - -. - - - -.
_._ AMOU!
-. -.
9/14/10
JUN MEADOWVIEW NEIGHBORHOO
- ,472.00
9/14/10
JUL 2010 BST MILL /OVERLAY
_,392.00
TOTAL:
118,343.81
TECHNOLOGY FUND
Technology Fund MIDWEST ASPHALT CORP.
9/14/10
P.V.#1 -MILL1 & OVERLAY P10-
181,639,43
TOTAL:
181,639.43
Senior Community
Cente Southshore Communi EFTPS - FEDERAL W/H
8/31/10
FICA W/H
41.79
8/31/10
MEDICARE W/H
9.77
PERA
8/31/10
P/R DEDUCTS -PERA
47.20
ANDERSON, KRISTI B.
9/14/10
LUNCH FOR EXPLORADOME EVEN
40.00
COMMUNITY REC RESOURCES
9/14/10
SSCC ASSISTANT - 8/23 -9/2
256.75
CULLIGAN BOTTLED WATER
9/14/10
SSCC -SALT
84.75
G & K SERVICES
9/14/10
SSCC SVC
47.24
MISC. VENDOR JEFF FLATTUM
9/14/10
OFF DUTY SECURITY-08/29/10
100.00
MEDIACOM
9/14/10
SSCC- 07/16 -08/15 SVC
55.84
CENTERPOINT ENERGY
9/14/10
SSCC 06/17 -07/22
1.12-
9/14/10
SSCC 06/17 -07/22
28.38
XCEL ENERGY
9/14/10
SSCC- 06/22 -07/24
883.80
WASTE MANAGEMENT OF WI -MN
9/14/10
SSCC -AUG SVC
144.72
—PAYROLL EXPENSES
8/30/2010 - 99/99/9999
674.14
TOTAL:
2,413.26
Water
Water Utility EFTPS - FEDERAL W/H
8/31/10
FICA W/H
109.09
8/31/10
MEDICARE W/H
25.51
PERA
8/31/10
P/R DEDUCTS -PERA
128.93
HAWKINS, INC.
9/14/10
CHLORINE
35.00
GOPHER STATE ONE CALL
9/14/10
AUG SVC
117.60
PAETEC
9/14/10
02/26 -03/25 SVC
98.70
9/14/10
02/26 -03/25 SVC
100.25
AMERICAN MESSAGING
9/14/10
SEPT PAGER
4.49
CENTERPOINT ENERGY
9/14/10
06/17 -07/22 SVC
20.66
9/14/10
06/17 -07/22 SVC
22.58
9/14/10
GAS 7/21 -8/17
19.06
9/14/10
GAS 7/21 -8/17
24.88
9/14/10
INTERIM RATE REF. FOR JUNE
22.15-
9/14/10
INTERIM RATE REF. FOR JUNE
33.91
-
XCEL ENERGY
9/14/10
24253 SMITHTOWN RD - 7/24 -8
1,166.41
9/14/10
STMT #250743974 -SVC 7/11 -8
1,246.73
9/14/10
STMT #250743974 -SVC 7/11 -8
1,281.10
9/14/10
STMT #250743974 -SVC 7/11 -8
2,577.83
SHOREWOOD TRUE VALUE
9/14/10
COUPLING
12.80
9/14/10
BULBS -WELL HOUSE
48.63
TWIN CITY WATER CLINIC
9/14/10
AUG BACTERIA ANALYSIS
100.00
U.S. BANK - CORPORATE TRUST -
TFM 9/14/10
WATER REV BONDS 2003 -FISCA
431.25
QWEST
9/14/10
SEPT SVC
315.23
9/14/10
SEPT SVC
236.43
9/14/10
SVC 08/25 -09/24
66.27
9/14/10
SVC 08/25 -09/24
66.27
HD SUPPLY WATERWORKS, LTD.
9/14/10
10 "PVC
136.38
—PAYROLL EXPENSES
8/30/2010 - 99/99/9999
1,841.71
TOTAL:
10,177.73
Sewer
Sanitary Sewer Uti EFTPS - FEDERAL W/H
8/31/10
FICA W/H
114.24
8/31/10
MEDICARE W/H
26.73
PERA
8/31/10
P/R DEDUCTS -PERA
133.12
09-'9 -207 -0 2.:li. .nr✓
,' Ci U E C I. ;: REPORT BY DEPA a ^MEET
_ SEPTEMBER .:::, ?0 1 RGE:
o
JE Pt- a 'IMENZ'
FUND
VENDOR - `'7.i.
-..
i�H, i'f_'.
�D ESCT3TPTS0ip
_ _ -
rr ✓(
- -_ `_�__
�_.
-. -_
GOPHER STATE ONE
9/14/7 -0
AUG SVC
11 "7.60
METRO COUNCIL Eli
9/1'4"" -/7 -0
SEPT WASTEWATER SVC
47,027.6;
AMERICAN MESSAGING
9/14/10
SEPT PAGER
4.49
XCEL ENERGY
9 /14/10
STMT -= 250743974 -SVC 7/11 -8
.01;.23
TKDA ENGTNE'BRS ARCHITECTS
PLANNERS
9/14/10
LS�15 &17 REHAB -JUL SVC
646.65
VERIZON WIRELESS
9/14/10
L.S. SVC 07/22 -08/21
214.00
* *PAYROLL EXPENSES
8/30/2010 -- 99/99/9999
1,901.77
TOTAL:
50,703.48
Recycling
Recycling Utility
FETES - FEDERAL W/H
8/31/10
FICA W/H
6.19
8/31/10
MEDICARE W/H
1.45
PERA
8/31/10
P/R DEDUCTS -PERA
6.98
ALLIED WASTE SERVICES #894
9/14/10
SEPT RECYCLING SVC
13,840.20
** PAYROLL EXPENSES
8/30/2010 - 99/99/9999
99.76
TOTAL:
13,954.58
STORMWATER MANAGEMENT
Stormwater Managem EFTPS - FEDERAL W/H
8/31/10
FICA W/H
95.38
8/31/10
MEDICARE W/H
22.29
PERA
8/31/10
P/R DEDUCTS -PERA
107.65
MISC. VENDOR MACHTEMES
CONSTRUCTION
9/14/10
WATERFORD POND ST IMP PROJ
25,805.00
MENARDS
9/14/10
STORM SW GUARD RAILS -VINEH
200.67
WEB AND ASSOCIATES
9/14/10
JUL WTRFORD POND ST SW REP
1,506.00
* *PAYROLL EXPENSES
8/30/2010 - 99/99/9999
1,538.10
TOTAL:
29,275.09
FUND TOTALS == =_____
°_______
101
General Fund
198,721.14
402
Park Capital Improvements
57,527.99
403
Equipment Replacement
106.88
404
Street Capital Improvemen
118,343.81
408
Technology Fund
181,639.43
490
Southshore Community Ctr.
2,413.26
601
Water Utility
10,177.73
611
Sanitary Sewer Utility
50,703.48
621
Recycling Utility
13,954.58
631
Stormwater ManagementUtil
29,275.09
GRAND TOTAL: 662,863.39
---- ----- --- -- ----------- - - - ---
TOTAL PAGES: 6
( __% OUNCIL ACTION FORM
Department Council Meeting Item Dumber
Administration September 13, 2010
Fromm Julie Moore, Communications and Recycling Coor . Hate: September 8, 2010
CC: Brian Heck, City Admin., Kristi Anderson, Park
r: III iiiii ill Ill I IMPRIMIS Ill 1 1111 1111 1
V-41 I 1i
At its meeting on April 12, 2010, council approved the submittal of the 2010 Waste Abatement Incentive Fund
Program grant application for recycling in City -owned parks.
The city was recently notified that it has received the grant for recycling in the parks in the amount of $14,000.
This grant will cover the cost of containers for all Shorewood parks and the cost of a part time - seasonal
employee /intern for the summer of 2011 and 2012 to assist with the collection and review of materials.
During the months when park usage declines, I will assist with the park recycling and review as needed.
Because of the delay with receiving the grant confirmation, the dates in the original application will be
altered so the program will begin in 2011 rather than 2010. 1 will work this fall with the park commission to
finalize a container purchase for the parks. These containers will likely be placed next to the green garbage
cans that are already in the parks. We will also look at a variety of nice containers that will go next to our picnic
shelters, and begin to review signage options that offer education and direction to park patrons.
I will continue to update the council as decisions are made by the Park Commission.
A resolution accepting the Hennepin County 2010 Waste Abatement Incentive Fund Program grant, and
authorizing the City Administrator to execute the grant agreement is provided for council's consideration.
Staff Recommendation
Staff recommends approval of a resolution accepting the Hennepin County 2010 Waste Abatement Incentive
Fund Program grant, and authorizing the City Administrator to execute the grant agreement.
Council Action:
CITY OF SHOREWOOD
RE SOLUTION NO. 10-
A RESOLUTION TO APPROVET E WASTE ABATEMENT INCENTIVE FUND
AGREEMENT WITH HENNEPIN COUNTY FOR
THE CITY OF SHOREWOOD PARK RECYCLING PROJECT
WHEREAS, at its meeting on April 12, 2010, the Shorewood City Council authorized
the application to Hennepin County for Waste Abatement Incentive Funds for the Parks
Recycling Project; and
WHEREAS, said application was submitted and the City • Sho o
rewod was awarded
incentive funds in the am- ount of $14,000 to support this Project; and
WHEREAS, accepting these incentive funds will support the city's recycling effort by
providing recycling containers in the city parks; recycling education and communication to
residents; and monitoring and evaluation of the park recycling program.
NOW, THEREFORE BE IT RESOLVED the City Council of the City of Shorewood,
Minnesota:
1. Approves an Incentive Fund Agreement with Hennepin County for a Waste
Abatement Project for Parks Recycling.
2. Authorizes the City Administrator to enter into this Agreement No. A100975
on behalf of the City of Shorewood for this Project.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th
day of September, 2010.
ATTEST:
Christine Lizee, Mayor
Brian Heck, City Administrator/Clerk
COUNCIL ACTION FORM
I have been working with Mr. Kevin Symms, 12150 Oak Leaf Trail, on a request to construct a fence
along his property line. The fence Mr. Symms proposes to construct lies within the drainage and utility
easement along the east side of his property.
I spoke to James and Larry on the issue and we concluded the fence does not create an obstruction and
will not interfere with possible drainage. However, the fence could possibly be in the way should the city
need to conduct maintenance or repair to the underground storm water pipe.
The City's interest is to ensure we have ongoing access to the easement and that if the fence obstructs
equipment or crews in maintenance and repair, that the City has the right to have the fence taken down
or altered and that damage to the fence as a result of required maintenance and repair is not the
responsibility of the City.
I then visited with Mr. Symms and discussed the concerns of the City and we agreed to work out a
written agreement that we would record with the County and make part of the property record. Mary
assisted in the drafting of the agreement.
Options
1. Deny the requested agreement;
2. Modify the agreement;
3. Approve the agreement as presented.
Recommendation
Staff recommends the Council authorize the Mayor and Administrator to execute the agreement with
Mr. Symms and have the document recorded with the Hennepin County Recorder or Registrar of Titles.
Council Action:
0
ENCROACHMENT AGREEMENT
This Encroachment Agreement ( "Agreement ") is made as of this day of September, 2010, by
and between the City of Shorewood, a Minnesota municipal corporation ( "City ") and, Mr. Kevin Symms
A. Owner is the owner of real property located at 26150 Oak Leaf Trail, Shorewood, 55313, in the
City.
B. The Property contains a lawfully established drainage and utility easement, the location of
which is depicted in Attachment 1(the "drainage and utility easement ").
C. The owner seeks permission to construct and maintain a fence that encroaches into the
drainage and utility easement.
D. The City is willing to allow the construction and maintenance of such a fence on the terms and
conditions set forth in this Encroachment Agreement.
AGREEMENT
1. The recitals stated above are incorporated into this Agreement.
2. Construction. Owner will construct a fence in compliance with the location and design as
shown on Attachment 2.
3. Permits. Owner will secure all necessary permits for the construction of the fence.
4. Maintenance. Owner will maintain the fence, for as long as it is located in the Drainage and
Utility Easement, in a safe and sound condition and in good order and repair.
5. Binding Agreement. This Agreement shall run with the land and shall inure to the benefit of
and be binding upon the parties to this Agreement and their respective successors and
assigns. The parties intend that the Property shall be owned, used, occupied and conveyed
subject to the terms of this Agreement.
6. Removal of Fence. Owner shall remove, relocate, or alter the fence at the Owner's sole cost
and expense, if the City reasonably determines that the fence causes an obstruction while the
City performs maintenance and repair to the drainage and utility easement area, including,
but not limited to grading, excavation, directional boring, replacement of structures, pipes,
Drainage and Utility Easement.
Agreement at any time for any reason, by providing prior written notice to the other at least
thirty (30) days in advance of the effective date of the termination. Upon termination of this
f t f Owner. execute and deliver to Owner in
shall remove the fence at Owner's sole cost and expense.
O. Owner shall indemnify, hold harmless, and defend the City,
its employees, contractors, and agents from and against any and all claims of injury or
damages arising out of the design, construction, maintenance, or presence of the fence or the
City's maintenance of its easement. In the event, the City requires removal, relocation, or
alteration of the fence, Owner agrees to make no claim for damages against the City.
9. Recording. This Agreement shall be recorded in the office of the Hennepin County Recorder
and/or Registrar of Titles.
10. Applicable Law. This Agreement shall be governed by and construed and enforced in
accordance with the laws of the State of Minnesota.
|N WITNESS WHEREOF, the parties have executed this Agreement asuf this day and year first
written above.
M
OWNERS
uy:_________
[name]
8 y _______
[name]
The foregoing instrument was acknowledged before methis day of 200by-
and Owners of Property described herein.
CITY OF SHOREWOOD
ChrbLizee
Its: Mayor
By:_______
Brian Heck
Its: CityAdministrator/Clerk
The foregoing instrument was acknowledged before methis day of 2010byChris Lizee,
Mayor for the City of Shorewood and Brian Heck, City Administrator/Clerk for the City of Shorewood.
Notary Public
COUNCIL ACTION FORM
Department: Planning Council Meeting: 9/13/10 Item Number 3D
From Brad Nielsen, Planning Director
Item Description: it Erickson Addition ® Request for Extension (Prel. Plat)
Background / Previous Action
Approve the request; approve the request for a shorter or longer deadline; or deny the request.
Staff Recommendation
Since the proposed plat does not create any new lots, and in fact eliminates one, staff recommends an
additional extension of six months.
Council Action:
COUNCIL ACTION FORM
��
Department: Planning Council Meeting: 9/12/10 |tern0urnber: ~~�
From- Brad Nielsen, Planning Director
Item Description: Waterford Shopping Center —Appeal for Extension of
Deadline to Correct Zoning Violation
The City has received a resident complaint alleging that the HVAC system behind the Waterford
Shopping Center generates excessive noise. Preliminary investigation by City staff indicated
that the noise level was above the MPCA noise threshold. In response to a zoning violation
letter from our off the owner of the Center and the manager of the Holiday Gas Station have
requested additional time to comply with the correction order. They are exploring alternatives
for reducing the sound behind the building. Unless vve get 8 high temperature rebound Uet'5
hope not!), this issue may be resolved for the moment, since air conditioners should be
operated ata lower level until next summer, Since the property owner has expressed good
faith in resolving the matter, staff suggests an extension ofthe deadline tol5 October, atwhich
time, the levels will be re-measured for compliance. This item will be monitored next summer
when air conditioners will be back in full service.
ISTPUM
Approve the extension, deny the extension, shorten the extension or lengthen the extension.
Staff Recommendation
Staff recommends an extension to 15 October with the understanding that this matter will be
revisited next summer.
Council Action:
t w4ewcLAKE MINNETONKA COMMUNICATIONS COMMISSION
4871 SUNSET DRIVE m € OX 385 a SPRING PARK, MN 55384 -8385 m 952.A71.7I25 a FAX 952.471.9151 a imcc@lmcc- tv.org
EXCELSIOR De'
LORETTO I am submitting the budget to all city members of the LMCC for review and approval
according to our Joint Powers Agreement. Please send me the minutes
MAPLE PLAIN or resolution of your actions regarding the LMCC Budget as we keep a record of
approval on file at the LMCC Offices.
MEDINA
If you would like me to attend your council meeting to answer any questions please let
MINNETONKA me know the date and time of the meeting or the time I would be placed on the agenda.
BEACH The LMCC needs approval of the majority of the cities to proceed with the proposed
budget.
MINNETRISTA
Thank you for your continued support and use of the television facilities and especially
ORONO your participation in the candidate's statements and forums that will appear on LMCC
Channel 21.
ST. BONIFACILIS
SHOREWOOD Sincerely,
LAKE MINNETONKA COMMUNICATIONS COMMISSION
SPRING PARK
t
TONKA BAY
Sally Koenecke
VICTORIA Executive Director
WOODLAND Enclosure
Lae M innetonka Communications Commission
Year 2011, u get
The Lake Minnetonka Communications Commission is not funded by tax dollars and its
operating budget is derived from cable franchise fees and PEG fees to cable subscribers.
The LMCC has maintained its budgeted balance for the first seven months of 2414. The
LMCC continues to provide excellent service to area residents with its programming and
streaming services. The streaming service, begun in 2446, continues to exhibit growth in
the numbers of residents accessing the "on demand" city council meetings. LMCC
producers earned a national programming award this year from the National Association
of Telecommunications Officers and Advisors and an award from the Minnesota
Association of Community Telecommunications Administrators for excellence in
community programming. Other programming produced for and with the cities includes
public safety programming, city events and festivals, state of the city addresses, "Tonka
Report" with city administrators, candidate forums, community development programs,
school district programs and non - profit organizational programming. The LMCC
continues to resolve cable subscriber complaints and monitors the franchise agreement
with Mediacom.
The following is a summary of the budget considerations made by the 2011 Budget
Committee:
The budget is proportioned into three categories, Franchise, Studio and Capital:
Franchise Fund
This fund is supported entirely by franchise fees and interest on investments. Activities
accounted for in this fund are related to the oversight responsibility of the Commission
representing the member cities' interest in the cable operator's compliance with the
franchise agreement. This fund also supports the complaint process and resolution of
subscriber complaints reported to the LMCC. The LMCC also represents its member
cities by monitoring and participating in the legislative activities at the state and federal
levels.
Studio Salaries and Studio Capital Fund
The Capital Improvement Fund supports the acquisition of new equipment and the need
for replacement of equipment and leasehold improvements presently existing. A listing of
proposed equipment is included. The equipment list is projected, as pricing may have
changed prior to the time of purchase. Purchases are subject to approval by the
commission and may change if technology dictates better options. In 2011 the capital
budget will be kept at a minimal amount due to other expenditures that were deemed at
this time to be more timely in terms of need. A five-year capital plan that staff has
developed in strategic planning projects increases in 2012. The commission has held
over some of the proposed equipment in the five year plan projected for 2011 to 2012.
The LMCC will also be researching possible improvements to the building in 2011 since
we now own it.
Other Projected Expenditures
Three expenditures which are also included in the budget are funds allocated to doing a
market survey of our area residents to determine interest in a municipal fiber network, the
redesign of the LMCC website and an extended cost of the 2010 franchise fee audit. The
LMCC requested the auditor perform an audit of three years instead of the two we had
originally budgeted for. The third year will be paid for in the 2011 budget.
Submitted by:
Sally Koenecke
LMCC Executive Director
Lake Minnetonka Communications Commissions
2011 Proposed Budget
Franchise Studio 'Total
Administration Capital All Funds
Franchise Fees
164,000 299,448
EC Fees
105,832
106,832
Mound usage Fees
45,088
46,088
Studio Rental Dub Fees
9,000
9,
Interest
1,540
1,
Insurance Refund
250
25
Projected Total Revenue
169,000 461,158
630,168
.Fund Balance Transfer
Total Revenue and Fund Balance Transfer
679,158
E xpenses
Projected Total Fr. Exp. And Studio Salaries
168,018 272,649
440,667
Projected Total Studio Capital Expenses
115,885
115,885
Principal Mortgage Payments
42,365
Communications Education and Assessment
30,000
Website Redesign
10,0+00
Franchise Fee Audit
7,000
Capital Equipment Budeet
Propose 2011 Capital Equipment Budget 29M
Projected Total Expenses (Fr.Exp. Stu.Salaries, Stu.Cap., Cap.Equip.) 675,570
Fund Balance
Projected 2011 Beginning Fund Balance 401,682
Projected 2011 Revenues 630.158
Total Fund Balance and 2011 Revenues 1,031,840
Projected Total Expenses 675,570
Projected Fund Balance Before 10% Contingency 356,270
10% Contingency 67,557
Projected 2011 Fund Balance After Contingency 288,713
2005, 2006, 2009 Mediacom Audit Collection ?
Paget
Lake Mosetonks Communications Commission
2011 Proposed Budget
l +MUM Admla
Expenses
Professional Sarvicrs
2009
2009
2010
2010
2010
2011
301 Accounting/Audit Fees
Ada led
A
P 6 . Pty P
2,050
6,220
Eff.wd
101 Salaried Full-time
43,346
46,431
45,946
21,622
46,431
47,624
103 Salaried P
21,660
23,372
22,309
11,113
23,372
33,000
121 PM Cont.
4,387
5,650
4,790
2,326
5.6w
5,819
122 FICA Coat
6,700
6,228
5,660
3,150
6,228
6,415
131 Health Insurance
11,000
11,282
11,000
6,530
11,282
11,500
151 Workers C
650
694
700
703
664
715
Total Personal S wAca
97,743
93,657
90,405
45,444
93,657
106,273
Sunolics
401 Connected Building Repair
1,500
727
1,500
409
1,500
200 Office Supplies
1,300
1,266
1,300
600
1,300
1,300
210 Special Events/Meetings
300
348
500
216
500
925
220 Repair & Maint. Supplies
300
40
200
0
200
200
Total Supplies
433 Dues ak Subscriptions
1
2,041
1,800
1,372
2125
Professional Sarvicrs
2,900
3,177
3,000
1,632
3,000
3,250
301 Accounting/Audit Fees
6,040
6,559
6,220
2,050
6,220
6,450
304 Legal Fees
2,250
6,048
3,000
4,478
6,000
10
314 Payroll Services
650
735
700
434
700
800
318 Janitorial Services
1,200
879
1,200
400
11100
1,200
319 Security Services
470
402
470
300
470
470
325 Computer /Consulting
1,800
228
1,250
200
1,000
1,250
326 Training
400
1,456
400
0
400
400
Total Professional Services
300
479
400
253
5.
70
Other SmJees and CJnarsres
309 CopierExpcnte
2,900
3,177
3,000
1,632
3,000
3,250
321 Telephona/Cornrmmicatimu
1,100
1,076
1,100
497
1,000
1,100
322 Postage
1,300
1,230
1,300
486
1,000
1,300
331 Travel School & Confe"noe
9,000
7,386
9,000
2,570
8
9,ODD
332 KIcage
650
744
670
342
670
680
350 Printing and Publisbing
2,000
1,006
1,800
550
1,500
1,100
360Insureoce
2,250
1,864
2,000
1,864
2,000
2,200
380 Utilities
4,700
3,284
4,700
2,230
4,700
4,700
384 Refuse & Recycling Collection
300
479
400
253
400
500
401 Connected Building Repair
1,500
727
1,500
409
1,500
2,0M
404 Maint Repair Equip.
400
332
250
101
250
250
412 Building Rent
10,970
5,086
12,746
0
0
0
413 Equipment Rental
400
38
300
0
300
200
433 Dues ak Subscriptions
1
2,041
1,800
1,372
1,600
2,ODO
438 Property Taxes
2,442
2,419
0
0
0
0
439 Conti ngatcy
1,200
1,287
1,200
3,000
3,000
3,000
440 Advertising
300
0
300
13
300
300
395 Bank Finance fee
25
22
20
20
20
20
443 Giccrim
200
100
200
0
100
100
Total Odw Charges
43.537
29,
32100
CaDfw Duda
411 mortage Waast
1,330
1,502
3,004
3,050
599 Building l "wMnents
1,000
131
2,000
300
2,000
5,000
Total EaandlturjL 147,190 145,377 149,931 71,263 145,791 168,018
Page2
Lake Minnetonka C'0 is Commission
2011 Proposed Budget
&MULASAO-
PagO
2009
2009
2010
2010
2010
2011
d
E9MQML&Uiw
101 WaricdFull4i=
169,327
178,575
173,555
63,822
178,575
201,700
103 HourlyPart-droc
21,000
30,306
24,720
13,452
30,306
13,612
121 Pers, cont.
12,751
13,194
13,130
4,286
13,194
14,500
122 FICA Cont.
13,857
15,023
14,420
6,750
15,023
1
131 Health Insurmcc
I8X2
19,210
25,417
11,120
25,417
25,417
151 Workers comp, Insurawc
790
9102
g
Bi j
913
902
920
ToW Personal Services
Agna
235,957
257,200
252,057
120,343
263,407
2T2,649
Sy"lies
200 Office Supplies
1,130
1,266
1,160
572
1,160
1,204
210 Special EmWM=fings
1 , 1 30
811
1,160
UA
1,160
1,200
220 Repair & Maiat. Supplies
400
40
400
0
400
400
225 Studio Expendables
3,600
2,513
3,100
900
3,000
3,000
Total Supplies
6,260
4,630
5,820
1,976
5,720
5,800
Profemmmi kmm
301 Acct. Fees
6,040
6,559
6,220
1,825
6,220
6,460
302 Access Contractors
25,072
24,169
25,825
12,404
25,825
26,000
304 Legal fen
1,800
2,722
2,000
1602
2,500
3,000
314 Payroll Services
1,550
1,716
1,850
901
1,850
1,900
318 Janitorial Services
2,500
2,052
2,375
1,199
2,575
2,576
319 Security Services
470
402
450
250
450
470
325 Consulting - computer
4,500
532
3,000
466
3,000
3,000
310 Training
600
1,456
600
ISO
600
600
TOW Professional Scrvlccs
42,532
39,608
42,520
18,797
43,020
43,
Other Sqvim and Ch&M
309 Copier Expense
2,900
3,177
3,000
1,621
3,000
3,260
321 TelephorkeConanunicst
2,525
2,510
2,550
1,159
2.550
2,650
322 Postage
1,350
1,230
1,350
550
I
1,360
331 Travel School & Conference
4,630
1,303
4,770
1,500
4,770
4,770
332 bfileage,
900
900
1,000
639
1
1,100
350 Printing and Publishing
1,800
1,006
1,800
550
1,800
1
360 kLwnuxx
3,500
4"
4.478
4,348
4,476
4,500
380 Utilitica
11,000
7,644
10,0()0
4,741
10,000
10,500
384 Refuse k Recycling Collection
320
479
500
253
sw
5"
401 Contracted Building Repair
1
727
1,500
430
1
11A00
404 Maint. Repair Equip.
4,000
332
2,000
150
2.000
2,000
412 Building Rent
32,913
15,257
38,233
0
0
0
413 Equipment Rental
500
39
500
0
600
300
433 Dam & Subscriptions
1,800
2,041
1,800
1,372
1,800
2,260
439 Property Teas
7,326
7,258
-
0
0
0
439 Contingency
1.300
1,287
1,300
640
1,300
I
440 Advcnising
1,000
140
1.000
40
1,000
1X0
441 Van Operation
1,300
2,076
1,500
500
1,500
2j=
442 WeNtrearaingl8foadbaDd
10,585
11,490
10,585
3,000
10.585
11,000
443 License
400
300
350
100
400
350
Tow Other Owg"
91,549
63.343
98,221
21,613
$0,033
52N
Tow E)"Witur"
140,341
107,781
136,561
42,386
95,T13
101,555
Building traprovancou
100
131
1,100
1,100
5.000
411 Mortgage Interest Expmue
4,000
4,510
9,020
9020
Total
376,398
369.112
389,719
167,239
372,300
388,534
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REPORT J
WOODRUFF LMCD DICK
9/13! (p
June Adopted 2011 budget with no overall increase in member city fees
June - August Milfoil harvesting conducted
July On -water tour of Carlson property on Halstead's Bay and discussion with
Developer about dockage desires (asking for 142 docks)
July Held meetings with council members to discuss and receive inputs on the
LMCD operation (in context of failed legislative attempt to abolish the
LMCD)
August Released the 2009 LMCD Report to member cities
August Completed re- branding study and adopted new logo for the LMCD and
A usage guide for LMCD and Save - The -Lake
July /August/ Zebra mussels found in Lake Minnetonka
September - Multiple locations found in lower lake, one in upper lake — additional
assessment underway starting week of 8/30
- DNR leading effort on containment and communications
- Minnetonka declared "infested by zebra mussels" by DNR
- New rules now apply to the lake and users
- 1 special Board Meeting, 2 AIS Task Force Meetings, 1 service provider
training session, 2 public information meetings held
Attendance:
- All regular Board Meetings
- Special Board Meeting on zebra mussel finding
- One meeting on council inputs to LMCD
- Two zebra mussel public information meetings
- Co- chaired three Aquatic Invasive Species Task Force
meetings
������������ /���������� ���`�����
COUNCIL �� � 8n�� .0 � ^ ��� . N �� �0�� FORM
���
�
Department Engineering Council Meeting 09/13/10 Item Number: .��� ��
From: James Landini, P.E.
Item Description: Accept Project and Final Payment for Handing Lane, Harding
Avenue, Smithtown Lane
Background /Previous Action
On August 24, 2009, the Shorewood City Council awarded a contract for the 2009 Smithtown Lane,
Harding Avenue, and Harding Lane road reconstruction and utility improvements to Northwest Asphalt,
Staff is pleased to report that the project has been completed, and the contractor has submitted the
final paperwork and withholding certifications needed to close out the project. The contractor is due the
normal progress payment and retainage payments for work completed, in the amount of $23,858.21.
The original contract amount is $413,914.30 and the value completed to date is $380,273.69.
Options
l. Approve the resolution accepting the project and authorizes final payment.
2. Direct staff to do something different.
3. Do nothing.
Staff Recommendation
Staff recommends approval of the resolution that accepts the project and authorizes final payment in
the amount of$23,85Q.21.
Council Action:
CITY OF SHO EWOOD
RESOLU'T'ION NO. IO
A RESOLUTION ACCEPTING THE 2009 SMITHTOWN LANE, HARDING
AVENUE, AND HARDING LANE ROAD RECONSTRUCTION AND UTILI'T'Y
IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT
CITY PROTECT NO® 9 ®02, ®3
The City hereby does accept the work completed pursuant to said contract and
authorizes final payment to the Contractor, and all warranties shall continence as of the
date of this resolution.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHORE' WOOD
this 13th day of September, 2010.
Christine Lizee, Mayor
Brian Heck, City Administrator /Clerk
COUNCIL ACTION FORM
Council Meeting
September 13, 2010
From: Larry Brown, Director of Public works
Date: September 9, 2010
12 4
,mow
On May 24 2010, the Shorewood City Council awarded a contract to Allied Blacktop
Company, in the amount of $124,550 for the City of Shorewood's portion of the 2010
Sealcoating of Streets for 2010. The contractor has completed the project and has requested
final payment.
As part of the project, staff found it necessary to modify the application rate of the bituminous
oil that was applied to the roadways. This resulted in an increase in the amount of oil applied,
and the overall cost of the contract. The total amount of the final payment to Allied Blacktop is
$139,001. This is an increase of $14,451 from the original contract amount.
The City Council may recall that there are a few vendors involved that make up the total cost of
the project for the sealcoat process. The City purchases the cover aggregate directly, and has a
separate contractor apply the oil and the furnished cover aggregate, in addition to providing
traffic control. The amount budgeted in the 2010 Capital Improvement Program (CIP) is
$214,400 (refer to Attachment 1).
Table 1 below is a compilation of the costs incurred to date.
Martin Merietta Materials I Furnish Cover Aggregate
$ 52,332.68
Apply Oil, Furnished Rock, Traffic
Allied Blacktop Co. $ 139,001.00
Control
Total 1 1 $ 191,333.68
Table 1
Council Action:
As mentioned previously, the CI P has a budgeted amount of $214,400, Therefore, the overall
project costs are below the budgeted amount by $23,06631
Knowing that this adjustment in the application rate would increase the cost of the contract,
Shore Road from the list. As a result, these will be added to the sealcoat list for 2011.
P�• •
Staff is recommending approval of the resolution that approves Change Order 1 for the subject
contract and accepts the project for final payment to Allied Blacktop in the amount of
$139,001.
CITY OF SCI OREWOOD
RESOLUTION NO. 10®
A RESOLUTION APPROVING A CHANGE ORDER I
FOR THE 2010 BITUMINOUS SEALCOATING OF STREETS AND
ACCEPTING FINAL IMPROVEMENTS,
CITY PROJECT NO. 10-07
WHEREAS, on May 24, 2010, the City of Shorewood entered into a contract for
construction with Allied Blacktop, Co. for the 2010 Bituminous Sealcoating of Streets,
City Project No. 10-07; and
WHEREAS, Change Order I has been prepared and attached hereto as Exhibit
for additional work outside of the original contract; and
WHEREAS, the Director of Public Works has reviewed said Change Order and
found it to be cost effective for the project; and
WHEREAS, the Contractor has petitioned the City to accept the final
improvements for the project.
NOW, THEREFORE BE IT RESOLVED by the City of Shorewood: to
approve Change Order Number 1 with Allied Blacktop Co., that incorporates services
outlined in Change Order 1, attached hereto as Exhibit A.
NOW, THEREFORE BE IT RESOLVED by the City of Shorewood:
Change Order Number 1 is hereby approved with Allied Blacktop Co. that
incorporates services outlined in Change Order 1, attached hereto as Exhibit A.
2. The City does hereby accept the work completed pursuant to said contract and
authorizes final payment to the Contractor, subject to the following items:
a. The Contractor must make satisfactory showing that he has complied with the
provisions of Minnesota Statutes 290.92 requiring withholding of State Income
Tax.
b. Evidence in the form of an affidavit that all claims against the Contractor by
reasons of the contract have been fully paid or satisfactorily secured.
ADOPTED by the City Council of the City of Shorewood this 13th day of
September, 2010.
FEY wo 0 W
Christine Liz6e, Mayor
Brian Heck, City Administrator/Clerk
COUNCIL ACTION FORM
The Council discussed the compensation and structure at the last meeting but did not receive a copy of
the policy associated with administering the compensation program. Attached is the draft compensation
policy to go with the rest of the policy manual reviewed by the council earlier.
All changes to the policy manual as directed by the Council have been made.
Options:
1. Approve the policy manual and compensation program/policy as discussed and amended
2. Request staff to make revisions and bring back to next meeting for approval
3. Approve as presented
Recommendation:
Staff recommends Council approve the policy manual and compensation program based on suggested
changes during the work session.
Council Action:
6.0 Compensation Policy
6.01 Purpose:
The purpose of this policy is to establish a compensation plan and rates of pay that are competitive in
the market so the City can attract and retain qualified employees and to move employees though an
established range based on meeting the objectives and expectations of the position, i.e. performance
based pay. The compensation plan is designed to comply with the provisions of the Minnesota Pay
. Each position in the City will have a position description that outlines the essential duties and
functions of the position along with the required and desirable knowledge, skills, abilities,
education, and experience. The position is then assigned a classification. A classification is a
group of jobs with the same or similar duties, knowledge, skill, etc, such as administrative
assistant, maintenance worker, etc. The classification then receives a pay equity rating based on
the Nay evaluation system. Compensation is determined through the League of Minnesota Cities
(LMC) annual salary and benefit survey.
b. The compensation for each classification will designate a minimum salary based on the survey
group average low wage for the classification, a maximum salary based on the survey group's
average maximum salary, and a range based on the median salary of the survey group. The
median represents the desired compensation for an employee who successfully meets the
obligations and expectations of the position. This range also provides flexibility in the hiring of
staff such that individuals with more experience or qualifications can be hired into this range. In
no case shall a new hire be brought in below the minimum salary identified for the classification.
Furthermore, the city shall not establish a wage for an employee that exceeds the maximum of
the range for that classification.
c. The purpose of the median range is to identify the compensation range for staff who meet the
expectations and obligations of the position. Staff who perform at a rate that exceeds
expectations and the obligations of their position will move toward and past the median more
rapidly than those staff who meet the expectations and obligations of the position. Individuals
who do not meet the expectations or obligations of the position will not receive or be
considered for additional compensation.
d. Meeting expectation employees whose pay is below their range median should receive a larger
percentage pay increase than meeting expectation employees whose pay is at or above their
range median.
e. The Council, as part of the budget setting process, shall consider the establishment of a
performance pool based on the gross wages of non -union staff. The Administrator is responsible
for reviewing with department heads the evaluations of staff, to distribute funds and to ensure
the available funds are not exceeded.
6.03 Performance Assessment
The supervisor is responsible for assessing their employee's performance in a formal manner annually. A
new employee receives a performance assessment at the end of three months and six - months as
provided in section _ probationary period.
The performance assessment will:
• Assess how well the employee is performing in assigned areas of responsibility based on the
expectations mutually established by the employee and supervisor and those in the position
description.
• Provide a formal opportunity for two -way communication between the supervisor and
employee about the employee's performance.
• Identify areas or items for improved performance; for personal and professional development;
and specific work projects or priorities for the next assessment period.
• Identify areas where responsibilities have changed and /or deserve to be re- evaluated.
There is a form for the assessment of performance for each position. These forms become a permanent
part of the employee's personnel file. The supervisor and employee's assessments will be submitted to
the City Administrator when completed. The results of the total performance assessment will be used
when determining salary adjustments. The City Administrator will review the assessment for purposes of
consistency in performance assessment and salary administration throughout the organization.
6.03 Rating System
Staff is rated on a three point scale: 1 =does not meet expectations, 2 =meets expectations and 3= exceed
expectations. Components evaluated include accomplishment of stated objectives, general job tasks,
and general attitude. Some of the items on the evaluation are simply rated as "pass /fail," that is, did the
employee accomplish the task or not.
ffl
C. Does not meet expectations Means the employee has not completed projects or tasks on
time or within the guidelines established by the department head and employee, did not have or report
and obtain department head approval of issues and problems that prevented or delayed the completion
of the task or project, and generally performed the regular requirements of the position in a poor or
unsatisfactory manner. The employee has not made improvement on issues identified by the
department head during informal discussions. An employee may also be "downgraded" by having or
exhibiting a poor or negative attitude about the work, other employee's, Council, etc; not responding to
residents and others in a timely manner; shows general disrespect for residents, council, other staff;
does not seek to improve their knowledge, skills, or abilities; reluctant to participate with others in
problem solving, adheres to the "old way" of doing things, is a general road block to change and
improvement; etc.
Employees who receive an overall rating of "does not meet expectations" will not receive an increase in
compensation. The supervisor will prepare a work plan for the employee who falls into this category.
The work plan will identify specific benchmarks to meet and the time -line for completion. The
supervisor can recommend the employee be placed in a probationary status or have his /her probation
extended. If this is the recommendation, the supervisor and employee must complete a detailed work
plan with specific benchmarks and time -line benchmarks will be achieved. In some instances, an
employee who is rated as "does not meet expectations" will have their employment with the City
terminated.
An employee who is at the maximum of the pay range and achieves the rating of meets or exceeds
expectations will receive any additional compensation in the form of a single lump sum payment, The
employee's base wage will not increase until such time as the maximum of the pay range exceeds the
employee's rate of pay.
The total of all performance pay increases shall be limited to the amount of the performance pay pool
annually budgeted by the Council, but such total may, depending upon performance ratings and
employees' location in their pay ranges, be less that the amount budgeted.
budgeted by Council.
UOUNCIL ACTION FORM
Department planning Council Meeting
From: Brad Nielsen, planning Director
9/13/10 Item Number;
item Description: Diseased Tree Program —Tree inventory
owned land. The inventory is essential to making further decisions relative to EAB and
programming removal and reforestation efforts over the next ten years.
Options
Direct staff to go forward with its "in- house" proposal, in which case approximately $1000
would need to be allocated in the 2011 Budget to cover software /programming costs. The
Council could direct staff to initiate a lesser inventory program, possibly limited to only ash
trees in order to reduce the expense of the inventory. Finally, as always, the option of doing
nothing exists.
Staff Recommendation
Staff suggests that doing nothing is really not an option. The proposal presented herein is
considered to be an appropriate use of existing resources and will result in a very useable
product relative to Shorewood's ultimate diseased tree program.
Council Action:
MEMORANDUM
TO Planning Commission
OBM
DATE: 9 September 2010
RE: Diseased Tree Program — Tree Inventory
FILE NO. City Code — Title 500
Last Spring, as part of addressing the issue of Emerald Ash Borer (EAB), staff had suggested that
the City should conduct an inventory of trees on public property. Various seminars and training
sessions relative to EAB have identified several methods (and price ranges) for conducting such
an inventory. The Minnesota Department of Agriculture, the Mimiesota Department of Natural
Resources and the University of Minnesota, joined together to publish The 2010 Minnesota
Emerald Ash Borer Community Preparedness Manual. This is proving to be a valuable resource
for Minnesota communities such as ours. The Manual summarizes a number of methods of
conducting tree inventories, ranging from simple windshield surveys to aerial photo canopy
analysis, to statistical sampling, to complete natural resource assessments.
As we mentioned early in this year's budget process, staff had obtained a very rough estimate for
having a commercial inventory done by a consulting firm, that suggested a price range of
$30,000 to $40,000. This was based on approximately 100 acres of park land and 50 miles of
public right -of -way. Since then we have mapped all properties owned by the City (see Exhibit A,
attached) to arrive at a total of 272 acres. It should be noted that while some of these properties
are wetlands, many are rimmed with trees of various sizes and species.
In trying to come up with an economical and useful method of inventorying trees on public
property, we have been meeting with Planning Commissioner Ed Hasek who, as you are aware,
is a registered landscape architect. Mr. Hasek has been involved in doing tree surveys throughout
his professional career and has graciously volunteered his time to help us with our effort. With
Mr. Hasek's expertise and assistance and some minimal software enhancements, staff suggests
that the inventory can be done with existing city resources (i.e., personnel and equipment).
Following is what staff proposes:
4111
$ PRINTED ON RECYCLED PAPER
N4emoranduir,
Re: Tree Inventory
9 September 2010
Tree Size. Aside from knowing how many trees may be affected by EAB, knowing the sizes of
trees is also considered useful information. This will enable us to better estimate the ultimate
costs in whatever tree removal is necessary. For example, it may be possible for Public Works
personnel to remove trees below a certain size, while it may be necessary to contract to have
larger trees taken down.
Tree Condition. Again, as long as we are out there counting trees, staff suggests a simple system
of ranking tree condition (e.g. good, fair, poor). This information can be used to program initial
removal efforts. It may be decided that trees in poor condition should be removed even before
EAB arrives in Shorewood, especially since these are the trees most susceptible to the pest.
Staffing. Our initial estimate of how much time will be required to complete the field work
portion of the inventory is approximately 200 man -hours (person- hours ?). In addition, there
could be another 40 hours of analysis and mapping time involved. This time would be divided
between the Building Official, Planning Director, Planning Assistant and Mr. Hasek, of which
approximately 70 percent would be Joe Pazandak's time. In discussing this with Joe, he agrees
that the lull in building activity will likely continue into next year and he would have ample time
to work on this project. We expect that the work would be completed by late July or mid- August
of 2011.
Cost. As mentioned above, the software /programming necessary to integrate the GPS and GIS is
estimated at something less than $1000. The cost of staff time at most is approximately $9000
for a total of $10,000. Not only does this make good use of existing staff time, it will result in a
very useable product for considerably less money than if a consultant was hired to do the work.
This item will be discussed at the Council meeting on Monday night. If you have any questions
prior to the meeting, please do not hesitate to contact me.
Cc: Brian Heck
James Landini
Joe Pazandak
Patti Helgesen
Larry Brown
Bruce DeJong
-2-
CITY OF SHOREWOOD
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Exhibit A
COUNCIL ACTION FORM
y ' .
The council discussed the issue of establishing and changing times for announced meetings such as work
sessions. On purpose expressed for amending the Council Policy, is to provide some consistency in
meeting times so council members and the public can plan accordingly and if the alteration of the
starting time is required, there is a process in place for how to make the change so that all members of
the Council are aware of the time and to ensure there is a quorum present for the meeting.
I reviewed the existing language in the policy document and spoke to Mary on the issue. There are
statutory requirements for regular meetings of the Council, Special Meetings, and Emergency Meetings.
There are no statutory guidelines for work sessions. Thus the requirements for calling, posting, etc, fall
under the regular meeting or special meeting requirements. Considering the Council generally conducts
one work session a month and generally, these meetings are held before a regular council meeting, I
suggest the work session be considered a regular meeting and have a standard start time. For several
years, the meetings are held before a council meeting and begin at 6:00 p.m. However, I know there are
times when the topic(s) or speakers require more time than one hour and in these cases, the Council can
establish a non - Council meeting day and /or alter the start time from the normal 6:00 time.
I included a process /comment to the Section 2.6 that is attached. I don't believe the Council has to
amend the language to establish the time.
Council Action:
N otice by the Council. perso nally
i b i th forin co mmunication.
i ate, time, place, and purpose of such a meeting. Where practical, the clerk shall make
c ontact an effort to s..i re quest
n otice o
inf ormal Work $ession�. Work sessions of the Council are held for the purpose of having
discussion on an issue or topic an where no f
2.7 Quorum. At all Council meetings a majority of the elected Council members shall
constitute a quorum for the transaction of business, but a smaller number may adjourn
from time to time.
2.8 Notice of Meetings. With the exception of emergency meetings, all meeting of the
Council shall be posted at City Hall at least three (3) days prior to the meeting noting the
time, location and issues to be discussed.
3. Order of Business
3.1 Agenda. The Administrator shall prepare an agenda of business for each regular
Council meeting in consultation with the presiding officer. Council members and
members of the public may request an item be placed on the agenda by contacting the
Administrator and providing a description of the item and supporting documentation for
the item. A copy of the agenda shall be provided to the Administrator by 2:00 p.m. on
the Thursday preceding the meeting. The agenda shall be prepared in accordance with
the order of business and copies shall be delivered to each Council member and to others
as far in advance of the meeting as time for preparation will permit. No item of business
shall be considered unless it appears on the agenda for the meeting or is approved for
addition to the agenda by a majority vote of the Council members present.
3.2 Agenda materials. The Administrator shall see that at least one copy of printed
materials relating to agenda items is available to the public in the meeting room while the
Council considers the subject matter. The agenda item shall not be considered unless this
provision is complied with. This section does not apply to materials that are classified as
other than public under the Minnesota Government Data Practices Act or materials from
closed meetings.
3.3 Delivery of Agenda. The Agenda and supporting materials are delivered to the
Council members in person or electronically the Thursday before the Monday meeting.
3.4 Order of Business. Each meeting of the city Council shall convene at the time and
place appointed. Council business shall be conducted in the following order unless
varied as provided herein.
1) Call to Order.
2) Roll Call.
21Pa�-,c