09-27-10 CC Reg AgPCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, SEPTEMBER 27, 2010
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, August 23, 2010
B. City Council Work Session Minutes, September 13, 2010
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mayor Liz& _
Bailey _
Turgeon
Woodruff _
Zerby _
C. City Council Regular Meeting Minutes, September 13, 2010
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
Attachments
Minutes
Minutes
Minutes
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can betaken or questions asked following removal
from Consent Agenda
A. Approval of the Verified Claims List Claims List
B. Electing to Not Waive the Statutory Tort Limits for Liability Insurance Finance Director
CAF. Resolution
C. Authorization for Expenditure of Funds — SE Area Filter Plant Controls Director of Public
Works CAF
4. MATTERS FROM THE FLOOR
(No Council action will be taken)
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
A. Lake Minnetonka Communications Commission (LMCC) Representative
Ken Hendrickson
7. PARKS - Report by Representative
CITY COUNCIL REGULAR MEETING AGENDA — September 27, 2010
Page 2 of 2
Attachments
A. Community Gardens Park Asst CAF
8. PLANNING - Report by Representative
9. ENGINEERING/PUBLIC WORKS
A. Star Lane and Star Circle Street Improvement Project Engineer CAF,
Resolution
10. GENERAL/NEW BUSINESS
A. Watershed District Citizen Advisory Committee Representative Appointment
Administrator CAF
B. Supporting State Legislation Providing for Changes in Distribution of Fine
Administrator CAF,
Revenue for Aquatic Invasive Species (AIS) Citations
Resolution
C. Tree Preservation and Replacement Policy Amendment
Planning Director
CAF, Resolution
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. August 2010 Monthly Budget Report Finance Director
memo
B. Mayor and City Council
12. ADJOURN
CITY OF
5755 Country Club Road • Shorewood, Minnesota 55331 .952- 960 -7900
Fax: 952- 474 -0128 e ww xi.shorewood.mn.us • cityhall@ci.shorewood.mmus
Executive Summary
Shorewood City Council Regular Meeting
Monday, 27 September, 2010
7:00 p.m.
A 6:00 p.m. Council Work Session is scheduled this evening.
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #313: Staff recommends council approve the resolution electing to not waive the
statutory tort limits for liability insurance.
Agenda Item #3C: Staff is recommending approval of the authorization for expenditure of
funds, from the Municipal Water Fund, not to exceed $23,500, for replacement of the SE
Area Filter Plant Controls, as outlined in the proposal from Tonka Equipment Company.
Agenda Item 96A: Lake Minnetonka Communications Commission (LMCC) Representative
Ken Hendrickson will provide a report on recent LMCC activities.
Agenda Item #7A: The Park Commission at its September 14 meeting reviewed the
community garden season and the expansion of the community garden. Staff
recommends that the City Council authorize expansion of the community garden by one
additional row (or 5 plots).
Agenda Item 49A: WSB has prepared the feasibility report for the Star Lane and Star Circle
improvement project, in which the roadway would be improved and the project would
consider extending municipal water service. As it is proposed that special assessments be
used as a source of revenue for the installation of City water, a public hearing must be
held prior to ordering the improvement project.
Agenda Item #I OA: The Minnehaha Creek Watershed District (MCWD) is calling for
interested residents to serve on a Citizen Advisory Committee (CAC). Council is being
asked to decide if it wants to identify a resident to participate on the CAC, and submit the
recommendation to the MCWD.
Agenda Item #1 OB: With the recent discovery of zebra mussels in Lake Minnetonka, the Lake
Minnetonka Conservation District (LMCD) Aquatic Invasive Species (AIS) Task Force
has made a recommendation to the LMCD Board to emphasize local enforcement of
existing state laws related to boat cleaning and transportation. This is a resolution in
support of changing the distribution of fine revenue that is generated from the
enforcement of these state laws. The fine revenue would be distributed to the law
enforcement agency that issues the citation, rather than to the state.
Executive Summary — City Council Meeting of September 27, 2010
Page 2 of 2
Agenda Item #I OC: If anything might have qualified as a consent item, it is this very minor
amendment to the current Tree Preservation and Replacement Policy. The amendment
simply removes ash trees from the list of allowable replacement trees. Staff recommends
approval.
#2A
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 23, 2010
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Lizee called the meeting to order at 7:01 P.M.
A. Roll Call
Present. Mayor Lizee; Councilmembers Bailey, Turgeon,
City Administrator Heck; Planning Director Nie
and Engineer Landini
Absent: None
B. Review Agenda
Administrator Heck asked that Item 10.1) on the agenda be
agenda.
Turgeon moved, Zerby seconded,
2. APPROVAL OF MINUTES
A. City Council W6&4S- ession Minutes, August 9
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Zerby; Attorney Tietjen;
:)f Public Works Brown;
the September 13, 2010, meeting
passed 5/0.
Woodruff moved, Irby Bonded, improving the C%tyouncil Work Session Minutes of August 9,
2010, as presented. Motiou*ased'�f0
B "City nuncd Regrda ,Meeting limutes, August 9, 2010
Baileved, Woodruff Bonded, loving the City Council Regular Meeting Minutes of
August 9 „130, as amendedgTtem 1, Page 3, Paragraph 1, Sentence 3 change "Administrator
Heck” to "Dewy Clerk Panclshyn". Motion passed 510.
3.
Mayor Lizee reviewed tit�lfems on the Consent Agenda.
Turgeon moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda
and Adopting the Resolutions Therein.
A. Approval of the Verified Claims List
B. Authorizing Submittal of the Three Rivers Park District Regional Trail System 2010
— 2011 Winter Use Permit
Motion passed 510.
CITY OF SIIOREWOOD REGULAR COUNCIL MEETING MINUTES
August 23, 2010
Page 2 of 10
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
5. PUBLIC HEARING
None.
6. REPORTS AND PRESENTATIONS
None.
7. PARKS
Commissioner Edmonson reported on matters considered and actions taken at
Commission meeting (as detailed in the minutes of thatmeeting).
Councilmember Turgeon clarified the grant proposal for the�rail cozui'e on is for the
the east side of County Road 19.
17, 2010, Park
located on
Commissioner Edmonson explained the pin.. of the connect[ that is located in the City is
approximately 400 feet long. He noted the it corMection project is ss eduled in the 2011 Parks Capital
Improvement Program (CIP).
Councilmember Turgeon stated Commissioner Edmonson noted;eFark Commission has adjusted the
Parks CIP so it does not ttb a deficit state ,,and that it had been forwarded to the Council for
consideration. Counenlm&d fiber Turgepn clarified that Council has not received a copy of the CIP.
Administrator Heck c `i'ajried that Qus not had an opportunity to discuss that revised CIP with the Park
Coordinator yet. After that happens, if vill be provided &i4uncil.
In response to,4�dnt from C6uncilmembef�, eon, Administrator Heck explained the CIP allocates
funds to nuprove land cap3g in pdr The funds are not for the removal and/or replacement of diseased
trees. 'the cost for removitag,,,and rep'l4c the diseased trees in the parks and boulevards has not been
budge ed'ps, Comtission eEdmonson ied he will explain that to the Park Commission during the
next Park Co=ission meeting ,°'_ 4
Mayor Lizee stafedshe was pleased that the Commission was pursuing a partnership with the City of
Tonka Bay for the ..connect 6n.
Commissioner Hutchins reported on matters considered and actions taken at the August 17, 2010,
Planning Commission meeting (as detailed in the minutes of that meeting). The discussion focused on
debriefing of the western suburban developments tour the Commission took on August 3, 2010.
Director Nielsen explained that if a developer were allowed to increase the allowable height for a
structure beyond what is currently allowed it would have to be earned by doing something special such as
landscaping design. The Planning Commission will discuss this when it discusses a mixed use ordinance
during its September 2010 meetings.
CITY OF SHOREWOOD REGULAR COUNCIL "MEETING MINUTES
August 23, 2010
Page 3 of 10
In response to a series of comments by Councilmember Zerby, Director Nielsen explained a variance
would be an inappropriate way to address building height because any claim of hardship would have to be
economic and that does not qualify for a variance. The mixed use ordinance would be a component of the
City's planned unit development (PUD) ordinance. The something special would be identified in the area
plan for the Smithtown Crossing area and would be included in the City's Comprehensive Plan. If a
developer submitted a mixed use project now it would be handled under the PUD Ordinance. The PUD
Ordinance is currently not specific enough to address the height issue.
9. ENGINEERING /PUBLIC WORKS
There was nothing additional to report.
10. GENERAL/NEW BUSINESS
A. South Lake Minnetonka Police
Mayor Lizde noted that South Lake Minnetonka ,P�
SLMPD Lieutenant Dave Pierson, SLMPD Office
Coordinating Committee Chair Bill LaBelle were in the
Mayor Liz6e explained the SLMPD Coor'"aqp
process in June and it has discussed the proise&
August 9 "' work session agenda allowed for a45
about the proposed budget. It also allowed Council
budget. This evening Council is being asked to al
SLMPD Coordinating Comb . "�Tle proposed
adopted 2010 SLMPD Operating Widget. The 1
approval of all four in dhil
budget. Shorewood is the
SLMPD Coordinating
the ti rata - i discuss the
Zerby moved, Lizi6e sec(
Operating Budget which
Budget.
Committee s
011 SLMPD
the
Operating
(SLMPD) Chic f an Litsey,
gancv Swanson "" and SLMPD
with the SLMPD 2011 budget
)peta# -Budget in depth. Council's
in bciwuccn Council and Chief Litsey
u to ask any questions about the
i6d budget that was endorsed by the
an increase of 4.8 percent over the
joint powers agreement requires unanimous
Greenwood and Tonka Bay have approved the
ies of Excel
to consider
ithithe work done by Chief Litsey and his staff and the
the proposed budget. He thanked Chief Litsey for taking
separate meeting.
)proving the South Lake Minnetonka Police Department's 2011
a 4.8 percent increase over the adopted SLMPD 2010 Operating
Councilmember Bailey td he thought the proposed budget was a bad news budget for the City.
Shorewood property valit6s are going down almost 7 percent this year. Residents' incomes are stagnant or
falling. The unemployment rate is high. He thought Shorewood taxpayers are probably expecting a
reduction in the City's tax levy, but that can't be delivered. He noted the target is a zero percent levy
increase for 2011. He said the proposed 5 percent increase in the SLMPD 2011 Operating Budget is not
acceptable. He stated the City's contribution to the SLMPD has increased approximately 26 percent over
the last five years; a much faster rate than any other line item in the City's operating budget. The cost for
public safety is approximately one -third of the City's budget. If that cost can't be brought under control
there is no chance at controlling the rest of the budget. He noted that he supports having adequate public
safety services but it's only one of many essential services the City provides to the community. He
thought it important to keep a balance between the services.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 23, 2010
Page 4 of 10
Bailey then stated he thought the process for arriving at the SLMPD budget was problematic. His greatest
concern is that he does not think the member cities' city administrators /manager are brought into the
process as a group to represent the cities. He did not think having the SLMPD Coordinating Committee as
the front line in this process is the best way to develop a budget. He explained he serves as the City's
representative on the Excelsior Fire District (EFD) Governing Board. The EFD Operating Committee,
made up of the member cities' city administrators/manager, meet as a group with the EFD chief and
advise the chief on the EFD budget. He thought that approach is much more productive. The city
administrators /manager are the most knowledgeable about their member city budgets and they are the
most capable of making decisions and advising the member city councils
Bailey went on to state he was concerned about what he perceived to bey lack of scenario analysis during
the SLMPD 2011 budget process. He would have liked scenarios prsented that showed, for example, a
�a
zero percent increase and a two percent increase and the negative`%rnificatioa of doing that. He did not
think that reductions in things other than the police force were,*iapussed adequatay.,
Bailey suggested an outside consulting firm be
commenting that is standard practice in many organi#icas
that were done. The study would identify how the SLMPb
services that are needed for the police force and a better job
independent of the action Council takes this�,evening on the
to do a management stady;of the SLMPD,
_He thought efficiencies cold achieved if
lter job of procuring goods and
He thought this should be done
Bailey noted he will vote against the
Councilmember Woodruff asked, after the fact, that the
"First to Mr. Bailey's commeri ut,a managemenfsi
any organization it's periodically he #hy to get an im
really assess whether,# ie:operating, with best practi6
should be. I'd like to dire ff of Shorewood to go o
undertake at least the initiatra rich staxdy,, l am,
authorize somedntilaeY to make thht hannen out 4
of his be recorded verbatim.
endorse that. I think that in
ent view of how things are working and to
)t and if we're not what those best practices
engage with the other city administrators to
to in some subsequent action here actually
's budget."
"But, Ld'like the record te�afleet that;'4 joo am highly concerned about the 4.8 percent increase in the
poliQe epaftment budget. Ak v xt two m6fiths ago we had a Council meeting, we had a discussion about
this budget;.atthat point, I behive it was a 4.9 percent increase, and I indicated that I couldn't support a
4.9 percent in 'crease, but I wouldiMertain something between two and a half and three percent as a target.
Well we're now *stinted with a.8 percent increase."
"The Mayor here a litflee4 ago referenced the fact that Shorewood is considering this budget last out of
the four cities. That happened again last year. I think that process needs to change. And Shorewood needs
to look at this budget add take some action on it in a more timely fashion. A comment on that. Last year
the budget came in at a number that I think some of us on Council didn't like. The algorithm in the JPA
says that if we can't unanimously agree, that is all four councils, on a budget, the budget defaults. It
defaults to the consumer, excuse me, the CPI or the implicit price deflator, whichever is less. Last year I
certainly voted for the police department budget on the basis of allowing it to go to default would have
actually raised the budget above what was being requested. This year we have a little different situation.
Shorewood's last in this process. Today is the twenty -third of August. We have to have a budget agreed to
by the September I". That's a little bit of an artificial deadline, but it's there because cities have to know
what the police department budget is in order for them to present their budget to the county on September
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 23, 2010
Page 5 of 10
15 ". So Shorewood's kind of in a box here. Three other cities have approved this. Rightly or wrongly my
assumption is leaving it to Shorewood to decide whether we are or aren't going to have a budget other
than what it might default to. I'm not confident that four cities can get together over the next ten days and
before the fifteenth of September and agree on some other budget. So I feel Shorewood's been put in box
in being forced to make a decision that perhaps some of us on Council don't want to make."
This concludes Councilmember Woodruffs verbatim remarks.
Counciimember Turgeon stated earlier Mayor Lizee commented that the SLMPD Coordinating
Committee started the budget process in June. This Council really didn't,g4,apy feedback during that
time from Shorewood's representative. She commented that each SLMPD ° member city has one
representative on the Committee. But, decisions about the SLMPD hudget need to be made by entire
bodies. Decisions can be fed through the representative. �.
Turgeon then stated Shorewood has cut its proposed 2011
maintain a level budget for 2011. The SLMPD expense I
2007 or an average of 4 percent a year, noting that docai}
Shorewood, the proposed 2011 increase will be $45 P'
dollars to police public safety. She clarified she was not s
can't live without it. It does need to stay balanced within
essential services the City's taxpayers expect the City to pr(
ased about 1T,t
for salary mcre
will be contnb
lc'safety is not
budget along with all of the other
to plowing streets.
percent to try and
pent from 2006 to
es For the City of
inn .225 million
The City
Turgeon went on to state she does not think there many evidence thaf°ime has increased in accordance
with the expense increase amounts. When theiCity eap;;tJp7y increase it`base levy by 1.2 percent it's
difficult for her to support a 4.8 increase for just one essential-karuaee onAhe back of the City's taxpayers.
There are a lot of taxpayers in the City who are eeonohiically'd leriged. She indicated her decision on
the SLMPD budget will bp4vet,ylough decision. -the clarifledishe was not saying SLMPD personnel
were not doing their jobs;,- do a�6od job. She stated it comes down to what a city can afford to pay.
She commented that c�wood has Ever received any, local government aid from the state; some other
cities have.
Councilmembef' by stated hey not suppo#,'having a "priceline.com" strategy where Council
establishes it' ivll ug to have e City pay for public safety services and then expects the public
safety de +artment to meet lxatpriee: ld "joted that the SLMPD has one of the highest crime clearance
rated n eIm in County. Het and thaC 2aztiazing. At the same time the SLMPD has the lowest cost per
capita for departments in the South Lalarea. The SLMPD cost per resident is $155 a year. The per -
resident cost forTolice services3in+ the City of Minnetonka is $168 and $183 in the City of Deephaven. It
sounds to him like swome of the<�ouneihnembers think there is something wrong and that a consultant
should be hired to fituI,,out whg''the something is. He doesn't think of public safety services the same as
he thinks of services meh-4s�i7owing snow or mowing lawns. He wasn't sure you can just say you want
to pay a lower price for t'hepolice services.
Zerby then stated there has been a great deal of process regarding the proposed SLMPD 2011 Operating
Budget. All meetings were open to the public and Councilmembers. He expressed he was stunned that
during the August 9" work session discussion about the SLMPD budget, no other Councilmembers in
attendance other than Mayor Lizee and him, had any questions or comments for Chief Litsey about the
budget. It was an opportunity to express any concerns on record and to have an open dialogue with Litsey.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 23, 2010
Page 6 of 10
Zerby explained the largest expense in the SLMPD budget is personnel related. Most SLMPD personnel
belong to the labor union and salary and benefit increases are determined through a negotiation process. If
Councilmembers have an issue with wage and benefit costs that should be addressed prior to the
negotiation process. He then explained that from his vantage point the SLMPD JPA is counter to a
democratic process. To allow three people out of twenty to derail something is incredibly undemocratic in
his opinion. He thought what was occurring is grandstanding.
Mayor Liz& stated the SLMPD budget process is a public process. It's a responsibility the
Councilmembers have to their constituents and the community. The four member cities are part of a joint
powers organization. If there are issues with the JPA regarding who
Committee or how the organization operates, those issues need to be
Tonight is not the time to discuss them.
Lizee then stated Councilmember Turgeon serves as the City's all
Turgeon has attended all of the Coordinating Committee meetiril
she had the opportunity to comment on the SLMPD budget ask
presented to this Council for discussion. She commented that sc
emailing questions about the budget to Chief Litsey a&*1boug
Liz6e expressed she was most disconcerted that on August
Chief Litsey attended to discuss the SLMPD budget and to
have. She explained the Litsey gave a short
material that had been disseminated to Cot
to that meeting. After the presentation Col
nothing to say about the budget. Councilr
session because the start time was chanced
Liz&e stated she thought
Committee has workea
services are the most imp+
great value for its share of
Budget.
Turgeon st
icil meeting
the last CodfdWating Commiti
member absent e Mayor of
Councilmember Tier
session is because sl
prior to that meeting.
and the
erves�i -lac SLMPD Coordinating
ddcs' ed when the JPA is revisited.
to on tli�; oordinating Committee.
pout the SLMPD 2011 budget, and
;tions about tt ire budget has been
of the Counciliie bers, have been
I,emails have
to.
was a Council work session which
my questions Councilmembers may
wring that work session on all of the
liusEing°Committee members prior
and Woodruff both indicated they had
iat herwas not able to attend the work
budget was responsible and reasonable. The Coordinating
of Litsey and staff on the budget. She thought public safety
the City provides its residents. She thought the City received
Wised her support for the proposed 2011 SLMPD Operating
she did Kendall of meetings,. She commented she attended the City of
n that conperl discussed the SLMPD budget. She also watched a video of
�meetini during which the budget was endorsed on a 211 vote with one
reenwood voted against it.
the reason she didn't ask any questions during the August 9 work
ly been provided the information she had requested from Chief Litsey
Councilmember Woodruff again asked that his following remarks be recorded verbatim. "If this Council
disapproves this budget the increase will be 1.68 percent. That's rounded to the nearest two hundredths. I
feel that's an inadequate number to support the police department. I also feel again 4.8 is excessive. So
having said that I would like to call the motion."
Mayor Liz& asked for a roll call vote be done alphabetically.
Administrator Heck conducted the roll call vote and the results are as follows.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 23, 2010
Page 7 of 10
Councilmember Bailey no, Councilmember Turgeon no, Councilmember Woodruff yes,
Councilmember Zerby yes, and Mayor Liz& yes. Motion passed 3/2.
B. City of Shorewood Proposed 2011 General Fund Operating Budget and Levy
Administrator Heck stated the 2011 Proposed General Fund Operating Budget for consideration this
evening is included in the meeting packet. This budget is the result of numerous Council and Staff work
sessions. Per Council's direction, the proposed 2011 base levy reflects a no increase over the adopted
2010 and 2009 base levies.
Heck explained 2011 total revenues are projected to be approximately;35.179 million. That reflects a
decrease of approximately $81,000 when compared to the adopted
an approximate $13,000 decrease in the special levy. Projected,
$138,000 less than the adopted 2010 budgeted expenses. The ma
reallocating labor from general operations, in particular the Pic
moving some capital expenditures from the General Fluid to t
Council's direction, the budget provides a $40,000 transb frorn the
the use of $160,000 in General Fund reserves. A ,
10evenue budget, and it includes
1 6X ditures are approximately
ty of tb is the result of
orks, to r se operations and
Capital Im01pMement Funds. Per
auor Fund to the Fund and
Heck went on to explain this proposed budget reflects an excc approximately $36,000 in revenue for
use. Council could reduce the amount of General Fund reserves ns or it could reduce the amount of the
base levy. He asked Council to consider fundi 7,a,program called" curable Management" instead. As
part of the program, an outside consultant witYin staff to evaluate eztions and identify ways to
improve the delivery of services and to reduce the-- rtistfor services.",Tbe program also requires the
identified opportunities for improvements be implemented', nitored and the results measured. The
City of Waconia and several
of cleaning product and that
participant. If the City does not
the cost of the orouratifwillbe
the other South Lake areaoittes to
cities. He recommends Couoe4_,J
investigate the: tilgratm ,It can*
In r poa e to a request fn
portion of' pproved Soul
$995,750 and "portion of
facility located in'Shorewooi
have gone through the prbgtahr. Waconia changed to a new type
in an annual savings of,"over $3,000. The cost is $3,500 per
avings at least equal to the amount the City paid for the program
. He noted there is an opportunity for the City to collaborate with
ify some joint opportunities that would be beneficial to all of the
Ott
eess,,$3fi3O00 in the budget for now so he can further
out'b' br the final budget is certified to Hennepin County in
Woodruff, Administrator Heck clarified Shorewood's
Yfinnetonka Police Department (SLMPD) 2011 Operating Budget is
1 bonded debt payment for the police portion of the public safety
1 066 for a total amount of $1,225,816.
Councilmember Bailey;isolmented Administrator Heck on the budget packet and the budget process;
He thought was a signrfic✓aiit improvement over previous years. The level of detail provided is greatly
appreciated.'
Councilmember Zerby stated he is pleased with the budget and he reiterated concerns he has expressed in
the past about the planned pace for road improvement projects that he believes is too fast.
Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 10 -039 "A Resolution Setting the
2011 Proposed General Fund Budget and Approving the Proposed 2010 Property Tax Levy
Collectible in 2011." Motion passed 510.
CITY OF SI4ORLWOOD REGULAR COUNCIL MEETING MINUTES
August 23, 2010
Page 8 of 10
C. Set Trutb - fin - Taxation 2011 Budget Hearing Date
Administrator Heck explained the resolution included in the meeting packet for this meeting sets the
Truth -in- Taxation hearing date for Monday, December 6, 2010, with a follow -up hearing and budget
adoption during the December 13, 2010, Council meeting with both of them starting at 7:00 P.M.
Turgeon moved, Woodruff seconded, Adopting RESOLUTION NO. 10 -040 "A Resolution Setting
the Truth -In- Taxation Public Hearings on the Proposed 2011 Budgets and the 2011 Property Tax
Levy." Motion passed 510.
D. Compensation Plan and Policy Manual
This item was removed from the agenda at Administrator Hec ';J request., It will be placed on the
September 13, 2010, City Council regular meeting agenda for conseration
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Administrator Heck Administrator Heck stated that the par er in Silverwood Park is essentially
done. There is some final grading that has tp be done and the grill bias to be reinstalled. The revised Parks
Capital Improvement Program (CIP) will be ,Council's Septembe''3,, 2010, work session along with
other CIPs. He met with a resident earlier ms.about a fence sitpiatiorf. He is going to meet with
another resident to discuss things related to Silver" He has seleeled a finalist candidate for the
finance director position and he hopes to speak With him on A#grast 24- In response to a question from
Councilmember Turgeon, Heck explained he has 'spoked wrth'tlui'�J,3niilding Inspector who explained the
contractor's form boards wilt Ie-, ed from Silverwood Park. "
Star
Mayor Lizke stated during her `coffee with the mayor session a resident spoke to her about the
property located'at 5620 Star Laile,�noting this operry has been problematic for some time. There is a
house on the propertyf"s not lied, finished and a certificate of occupation has not been issued for it.
Director - Nielsen has bees tisked to look into this.
Director Ni en explained t}ii.5 has been a problem for a long time. The original builder essentially
constructed a shell. From the outside it looks like a house but it's an empty shell. There is no insulation,
no HVAC, and n6,01umbing installed. The permit has been renewed twice. The owner does mow the lawn
from time to time. Tlepity ha&gone after the owner for storing things on the property and the items were
removed. There is a pra�,asiab'in the City's nuisance ordinance that states if a structure has been destroyed
by decay or something al to one -half of its value the City can require that the structure be either fixed or
removed. The City's Building Inspector does not think the damage is close to one -half of the value
because the value of the structure is quite low. He has spoken to Attorney Tietjen about approaching this
issue from a zoning perspective. The City issued a permit for a single - family dwelling.
Mayor Liz& thanked Director Nielsen for his quick action on this issue.
Director Brown stated the 2010 seal coat project is nearing completion. The roadway sweepers have been
out doing their job. Yellowstone Trail was paved as of August 23rd. The striping will be done after
Eureka Road is paved and that is scheduled to be done on August 24 " The first layer of asphalt will be
put down on Wild Rose Lane and Meadowview Road on August 20.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 23, 2010
Page 9 of 10
Mayor Lizee stated she drove on Yellowstone Trail after new asphalt was put down and it was a
wonderfully smooth ride. She expressed that sometimes after a roadway has been paved drivers travel
faster on it. She suggested the speed buggy be put back near that roadway to remind drivers of the speed
limit. She asked if fog lines will be painted on the new surface. Director Brown responded the current
plan is to only paint a center line. Lizee asked Brown to assess if the budget would support painting fog
lines. The fog lines will make the roadway surface appear narrower.
Councilmember Turgeon stated she doesn't object to putting the speed buggy out any where as long as
data collected on it is reviewed.
Councilmember Woodruff expressed his appreciation to those
out on Enchanted and Phelps Islands. He extended the same
Ile stated he thought the project went very well and he was p:
City of Minnetrista seal coated roadways close to that area at
same time.
In response to a comment from Councilmember Zerby;
the portion of Vine Hill Road located in the City in 201
authorize funds in 2010 to prepare for the 2011 overlay.
early as possible in 2011.
Councilmember Bailey asked
improvement funding again. Administrator Heck
finance director. Heck noted that finalist candid,
financial planning. Bailey asked if that discussion
short timeline.
Councilmember Woq&tikf stated there' is a Lake
Invasive Species Task Fox"eeting�,snheduled for
together two public info at etnzgs, ut ze
Southshore Comiriuriit Center. The other will I> lx
l'th the seal coating of roadways
tton orn residents on the Islands.
was doue,at the same time that the
oth cities did.their sweeping at the
vu explained the 13n is to overlay
itrtthe near future
request Council
to be ready to overlay the road as
when Council �.wi11^ be discussing roadway
ed that will be °'the first project for the new
raha @,position�jias experience with long -range
iccur m Odbber. Heck responded it would be a
Oetpnka Conservation District (LMCD) Aquatic
igtiit 27` A number of agencies are jointly putting
t`mussels. One will be held on August 31" at the
on September I" at the Gillespie Center in Mound.
thanked T wilaCirout for kegping volunteers informed about the project to install a boundless
n Manor Parke projewas delayed due to heavy rains a few days before it was
be installed. The keVv installation date is September 18
Lizde then thank he residents of Woodside Road. They coordinated a historical walking tour of
Woodside Road on August 22nd" om Skramstad, a former planning commission and a former chair of the
LMCD and a lifetin3e' i�sidcnt of Woodside Road, and Bruce Kobs, who is with the Minnetonka
Transportation Museum; Tepared a wonderful video/PowerPoint slide show. Approximately 75 people
attended the event. There were some house tours of a 100 - years -old home. She asked Mr. Skramstad and
Mr. Kobs if they would like to display the photographs and other images at City Hall. They indicated they
need to work with the Excelsior Historical Society to get permission from those individuals who shared
their photographs. She thanked the Woodside Road residents for the invitation.
B. Mayor and City Council
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 23, 2010
Page 10 of 10
12. ADJOURN
Turgeon moved, Woodruff seconded, Adjourning the City Council Regular Meeting of August 23,
2010, at 8:14 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder
Christine
ATTEST:
Brian Heck, City Administrator /Clerk
■
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, SEPTEMBER 13, 2010
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Liz& called the meeting to order at 6:01 P.M.
A. Roll Call
Present. Mayor Liz6e; Councilmembers Bailey
Administrator Heck; Finance Director
Public Works Brown; and Engineer Lan
Absent: Councilmember Turgeon
B. Review Agenda
Zerby moved, Woodruff seconded, app
Councilmember Bailey arrived at 6:02 P.M.
2. CAPITAL
Administrator Heck st7
f
the Public Faeilities' Fuitt
Technology Fund and the
created in 200atlt $1 r
of reports,sowmg theme
n
reflecti e actual or b`b ?
Heck exp%J d the Public F6
Council had t guested funds I
for the Southshtt ommunit
need for funds fm > e other
into this Fund from flkerLe
maintain a reasonable baaii e
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
:02 P.M „ Woodruff and Zerby;
ine Directo>ielsen: Director of
as preserited.,Motion passed 3/0.
iinsJnformation on the Equipment Replacement Fund,
rovelr?gW' Fund, the Street Reconstruction Fund, the
ure `und. The Community Infrastructure Fund was
ever Fund. He explained the packet contains copies
ivement projects for 2011 — 2020 and spreadsheets
six funds for 2007 — 2011.
Lies Fu# &is used to maintain and improve the City's public facilities.
rmarked for potential unplanned capital maintenance or improvements
„inter (SSCC). Staff programmed $15,000 for that purpose. If there is a
ility the $15,000 could be used for that purpose. No transfer is planned
Fund, but in future years, Council may want to consider a transfer to
Heck explained the Park Commission revised the Parks CIP a number of times. The most recent revision
includes projects with a total estimated cost of $74,200. The proposed projects include: signage for the
City -owned parks ($30,000); continuing the replacement of the picnic tables ($7,000); playground
equipment for Freeman Park ($15,000); replacing the roofing on the shelter in Freeman Park ($2,200);
rehabilitating the warming house in Badger Park ($5,000); and, connecting to the LRT ($15,000). Funds
were allocated for the trail connection in anticipation of applying for a grant and one of the grants
requires a 20 percent match of grant funds. If the City is not awarded a grant the $15,000 will not be used
for that purpose. He noted costly improvements to the tennis court located in Manor Park are scheduled
for 2015.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 13, 2010
Page 2 of 6
Councilmember Woodruff suggested removing the $15,000 in grant revenue from the Park Capital
Improvement Fund because the grant is not guaranteed. He expressed he thought the programs in the
Parks CIP had been scaled back too far because the Park Capital Improvement Fund has a balance of over
$200,000 year after year. He thought a balance between $50,000 - $100,000 is reasonable. He clarified he
did not advocate making any additional changes other than the removal of the $15,000 in grant revenue to
the Park Capital Improvement Fund at this time.
Councilmember Zerby asked if there is a rule -of -thumb guideline for determining how much money
should be budgeted for park purposes each year. He expressed concern a4put lte $100,000 Manor Park
tennis court project scheduled for 2015 and he recommended that prgle-ct be kept on the radar screen
going forward. He stated he was not sure how many people are usu+gthg City's tennis courts when
compared to participation in other programs.
Administrator Heck explained the City hasn't used any type 4184
to allocate for park capital improvements. The City trams rred $1
Park Capital Improvement Fund in 2007 and 2008. W ,transfer a
reduced to $42,000 in 2010 He thought funds budg - ef rr
low; therefore, it was increased in 2011. He explained the Ply C
the parks and the facilities in the parks when preparing the Parks(
project includes rebuilding it and expandit to include a hal
court is quite costly. The tennis court in Bger Park is heavily u!
Park Commission to consider projects thatlt[ (ipFgfit the large
hockey association is not going to schedule gatrles at i 'Oarl Park;
the rink boards in that Park when the rink will or be used u fire
Director De7ong stated henx
park expenditures. That�decisi
of there behi ° a standard
;h city makest(,),r itself.
Councilmember Zerby aski
parks. Administrator Heck
the shelter iturcld
status uw as best as possib
studs ritly TKDA were
list for
to detet 11lie how much money
from the _ - eneral Fund to the
increased tc(�$45,0 in 2009
of the parks hs `always been
scion considersAhe condition of
The tennis court in Manor Park
basketball. Rebuilding a terms
ie noted he has encouraged the
ttabef of people. He stated the
re, there is no need to replace
at purposes,
how much a city should allocate for
to maintain stuns quo with the City's parks or to improve the
hkt Park� basically maintains status quo. Zerby stated
oiiififf sg?y3layground in Manor Park, both done in 2010, are
going forward the Park Commission is looking at maintaining
the-,PCommission thought some of the projects identified in the
,vto many are not included in the Parks CIP. They remain on a
Councilmember -W. 5vdruff state he advocates adding projects on the list for consideration to the Parks
CIP thereby reducii c balan in the Park Capital Improvement Fund to $50,000 - $100,000. That can
be done at a later d eyed that from a strategy perspective it makes sense to him to use the
money already taken froze residents in the way it was intended and that is for park projects.
Councilmember Zerby stated it's still the taxpayers' money independent of which fund the money is in.
He indicated he didn't think the funds in the Park Capital Improvement Fund had to be spent on park
projects only. For example, a transfer could be made from that Fund to another fund.
Mayor Liz6e suggested Council and the Park Commission discuss the appropriateness of adding
additional park projects to the Park CIP in 2011. Councilmember Woodruff agreed with the suggestion.
Administrator Heck stated the Equipment Replacement Fund has a healthy balance. He explained the
proposed 2011 transfer into this Fund was reduced to $50,000 from the 2010 budgeted amount of
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 13, 2010
Page 3 of 6
$100,000 and the 2007 — 2009 actual amounts of $175,000. This Fund is used to replace major
equipment. The 2011 CIP includes replacing a dump truck/snow plow vehicle ($141,426), replacing a
Ford backhoe ($75,000), and installing a vehicle lift in the Public Works facility ($50,000). Based on the
current Equipment Replacement CIP the Fund will enter into a deficit state in 2015.
Councilmember Woodruff stated he had had no problems with the 2011 and 2012 Equipment
Replacement CIP. He expressed concern about the peaks and valleys in spending levels in the 10 -year
CIP. He recommended increasing the transfer -in amount to the Equipment Replacement Fund sometime
after 2011. He suggested Staff consider moving the replacement of one of thtwo dump trucks proposed
for 2013 to 2014. �,...
Councilmember Zerby stated two more dump trucks are
suggested that be spread out over a two -year period.
Director Brown stated he will revise the CIP to level out
Administrator Heck explained the 2011 Local Streetonstrr
Star Circle and Star Lane ($593,989) as well as thew -mom mod, of
Road ($176,741). The Street Reconstruction Fund will run'Aiftfi
noted Council has had numerous discussions about funding d
been some discussion that the 20 -Year Pavement Management`'
need to reconstruct versus reclaim versus£ overlay has
need to continue. He noted the 2011 CIP
as in 2009 and 2010.
Plo be replaced in 2015 and he
CIP includes the habilitation of
f the City's porfq#i` of Vine Hill
N,3 based on the10 -year CIP. He
gay improvements. There has also
PMP) may be too aggressive. The
seen discussed. Those discussions
roln -tlte General Fund; the same
Councilmember Bailey stated tf the proposed expeidt ttp: e rate av eraged over the 2011 — 2020 period
the spend rate is approxim million Yet' annual gansfer is only $700,000 for the same
period. If the numbers arse accurat Rk. ould be inA)ed to raise the levy to cover additional funding of
$400,000 er year to
p y -ay hnprx, ments If the ropdway funding needs are substantially more than
that amount, then another ftlt¢ing sdlutjon has to be (lbiitified. He asked if the CIP projections were
realistic, conservative, or aggr�z I eked if the.TMP includes roadways that will deteriorate to a
level requirintn:lurmg the >fl< ear Pei,d
Directo rown explained i ' the prb t cat estimates Engineer Landini and he provided are on the
highs t e g noted there wtlL ikely be Wi e anomaly during the 10 -year CIP period that will result in
higher cosfa, " t he thought thd&timatq were good for financing purposes. He explained the Pavement
Surface Eval%ftni and atin stem (PASER) factors for deterioration. He stated Landini and he
intend to refine fi Ao estimate e rate of deterioration.
x
Councilmember Barle tati Cowncil and Staff have discussed the benefits of reclaiming versus
reconstructing roadways particular less traveled roadways. He asked if that is factored into the 20-
Year PMP and the 10 dear CIP. Director Brown explained the condition of the underlying pavement
structure and sub -soils have the most impact on deterioration. Roadways identified for reconstruction and
reclamation are classified accurately in the PMP.
Councilmember Zerby stated he continues to believe the PMP is too aggressive. He suggested shifting the
reconstruction of Garden Road to 2016 from 2015 in the CIP and shift subsequent projects to later years.
Director Brown noted the City has just received a petition from some of the property owners along Star
Circle and Star Lane asking that the roadways not be reconstructed. Council will discuss the petition
during its September 27, 2010, meeting. He explained it's likely that projects will be removed from the
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 13, 2010
Page 4 of 6
10 -year CIP and others potentially added. He stated there may be value in explaining to residents that the
City heard the concerns about the quality of the roadways and has a plan to address the concerns, and that
there is willingness to adjust the rate of improvements downward because of funding or resident
feedback.
In response to a comment from Councilmember Zerby, Director Brown stated Staff would prefer to be
more aggressive when identifying roadway improvement projects in the CIP.
Councilmember Woodruff requested Staff provide Council with
reconstruction of Star Circle and Star Lane including what other this
is not done. He clarified he was not saying he was advocating doing
that have a limited number of properties abutting them. He
reconstruction of Valleywood Circle and Valleywood Lane, hotlit
them and are not collector roads. He commented the cost to reroti<
than the cost to mill and overlay the City's portion of Vme HI��
improvements to Riviera Lane, another short roadway,.'o'r a co<
reclamation be discussed because it would cost mu
then stated that if the projects were spread out as C(
the Street Reconstruction Fund would be eliminated.
Mayor Liz& stated if Staff can lay out the<cpst
V
and overlay that would help in explaining thus
and sub -soils on roadways also need to be 10
roadway improvement projects are removed fro
the roadway will not be scheduled for repair for
Councilmember Bailey stat
the various improvementgOtitions. I
of reconstruction anc� s ie -hal
last less than one -tenth the li it
overlay were to be done of S�
l
the residents rWufi _. seriously
Director L{rvn stated wi 11 at
by the meeting, whiletig e
AdirtatttstraTor Heck reviewet3ta
schedule at project costs Slaf
roadway rehal13i1ation alternati
be valuable
?cample, if a
long, then it
tld make fin
and it'
solid cost- benefit analysis for the
s woA ge addressed if the project
ieretonstruction of these two roads
d, 4tbc 2012 CIP includes the
vhich jiave few properties abutting
jet theth s,about eight times more
1. He state 2017 CIP includes
of over $1 n. He suggested
of a heavily travted roadway. He
by suggested a lotthe deficit in
s of recou46wtion versus reclamation versus mill
residents. The - impact of poor underlying structure
I, She then stag residents must also be told if
RtIJecause resideWexpressed opposition to them
Ion acne �fihey yAll be placed far down on the list.
Staff to explain the cost versus useful life ratio for
1 and overlay of a roadway cost one -tenth the cost
Std make sense to do a mill and overly. If it would
1,§ se to reconstruct. If, for example, a mill and
fd it would only last one year then he may not take
Rut, if it "w`last ten years then it would make sense to do it.
i* to provide that information for at least Star Circle and Star Lane
le ltl ladway has its own unique characteristics.
he h d ouncil asked for. Staff will validate the projects, project
will 4fso provide cost /benefit and useful life information for each
Councilmember Baije stated far Circle, Star Lane, Valleywood Circle and Valleywood Lane may be
candidates for some f5+ of 7khabilitation other than reconstruction. If that ended up being the case it
would significantly redoadway improvements expenditures in 2012 and 2013 thereby leaving those
funds for other schedulA roadway projects. He then stated if those roadways need to be reconstructed
then he suggested Council consider increasing the transfer into the Local Street Reconstruction Fund.
Director DeJong stated he thought more engineering information is needed to answer Councilmember
Bailey's questions. He then stated there will still be some subjectivity included when making decisions
on which rehabilitation alternative to use.
Councilmember Woodruff stated part of the assessment impact has to include what other issues, such as
stormwater management mitigation, will or won't be addressed. That would impact other funds such as
the Stonnwater Management Utility Fund.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 13, 2010
Page 5 of 6
Administrator Heck stated he was not sure there is a need for a Technology Fund because the City no
longer hosts its own network server. Individual computers are not considered capital items in either
length of time or cost. The only major technology item the City has is the copier. He did not recommend
a change for 2011 and said that major technology purchases could be funded out of the Public Facilities
Fund. He explained the one purchase included in the Technology CIP is for computers for council
members ($5,000). He related that Councilmember Turgeon had expressed two concerns with electronic
meeting packets. One was with materials that are in landscape format in the PDT. The other is the
requirement to download the packet to a council member's personal computer and then transfer it to a
laptop. Turgeon thought it would be easier to just access it on the City's netvvot Also, there is the
issue of the quality of the laptop currently be used in the trial period.
Councilmember Zerby suggested upgrading the video to high
added to the CIP a few years out. He also thought a computers
be added in the out years of the 10 year CIP. Adminrstra�
computer is replaced it usually is rotated into the kiosk be bse
such as these can be programmed into the Pubic Facthta& Fun<
Councilmember Woodruff stated he would support fundin g
Fund. He then stated computers for Council had previously
scheduled for 2012. He requested it be Put back into 2011.
replacement schedule for staff computers
Councilmember Zerby stated productivity
replacement thmeframe varies by each emp
the first to get the newest comp,teps from a
3.
3 coition ati4�,adding a third camera be
r t kiosk iii tfia�,„City Hall lobby should
K� -leak explained that when a desktop
it's a better cormni' pleek stated items
agy "items out of the Facilities
scheduled for 2011 and that is now
the need for a five -year
8 years old. He thought the
>t having new employees be
Administrator Heck explatil there ape four enterpris4orations: the Water Fund, the Sewer Fund, the
Stormwater Management Utc1t pfid c aq Aecye ng Fund. The revenue /expense spreadsheets for
these funds i0dfrate funds a�rummng ii defies each year. He stated Director DeJong and he are
trying to c� up the ROM to mia Shem clearer. Heck questioned if the City is charging the correct
utility rays. New water raw_ i in 2010 and recycling rates were changed when the City
ehaugW cycling servicespYpvider. TJ ecycling rate covers the provider collection services only.
CouncilmerA Woodruff expta ed that he had discussed some inconsistencies in the enterprise reports
with Administrhto'g Heck and erector DeJong earlier in the day. The operating costs /revenues and
capital costs are ini'Mcuratel integrated. He expressed concern that the Stormwater CIP indicates the
Stormwater Managemefa tH Fund will be out of money by the end of 2014 while noting that will be
. 6.
adjusted once operatinLenue /costs are factored in. He thought operating costs for this enterprise
operation had been excZeding budget for the past few years. Based on the information provided, he
thought it prudent for Council to discuss increasing the stormwater utility rate unless there is a reduction
in the number /scope of Stormwater mitigation projects due to a change in roadway improvement
approaches.
Councilmember Bailey commented the City had a utility rate study conducted in 2009 and Council made
a decision not to increase the Stormwater utility rate.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 13, 2010
Page 6 of 6
Director Brown explained in 2009 the Stormwater Management CIP included the costly Lake Mary
outlet project. When that project was deleted, it was decided there was no need to increase the
stormwater utility rate.
Administrator Heck stated some of the enterprise projects identified for 2010 may not get done because
of the difficulty the City is having with getting easements. Also, the residents' issue with the quality of
Silver Lake is not included the Stormwater Management CIP. A project to improve the drainage area may
be presented to Council in the near future. Mayor Liz& stated she hoped there will be an opportunity to
work with the Minnehaha Creek Watershed District on this from a water quaky perspective.
Mayor Liz& stated there is a lot of technology in the Council Ch
displaying graphics on the screen for residents to see when they
meetings. She asked Staff to look into making that possible. Cout
relatively easy because the meeting packet is already in a PDF
4. ADJOURN
there seems to be a problem
video recordings of council
Zerbv stated that should be
Woodruff moved, Zerby seconded, Adjourning tWCI Counciil,,Work Session of�jitember 13,
2010, at 7:00 P.M. Motion passed 4/0. v a",
#Zc
CITY OF SHORE WOOD
CITY COUNCIL REGULAR MEETING
MONDAY, SEPTEMBER 13, 2010
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Lizee called the meeting to order at 7:03 P.M
A. Roll Call
Present. Mayor Lizee; Councilmembers Bailey, W
Administrator 1-3eck; Finance Director DeJc
Public Works Brown; and Engineer Landiniz:
Absent: Councilmember Turgeon
B. Review Agenda
Mayor Lizee introduced Finance Director
Zerby moved, Bailey seconded, approving
2. APPROVAL OF MINUTES
A. City Cou►itci7 Works
Woodruff moved, Z seconded,;
23, 2010, as presented. Motion past
August 23`, 2010
passed 4/0.
the Cit3PCouncil Work Session Minutes of August
Gnutes, August 23, 2010
Regular Meeting Minutes of August 23, 2010, as
Councilmember flailey stated the meeting minutes were lacking Councilmember Zerby's compassionate
denunciation of it 3/2 undetnotratic majority vetoing the South Lake Minnetonka Police Department
( SLMPD) 2011 Opei'a g Budget. He wanted to make sure Zerby did not want those comments in the
minutes. Zerby clarified comments were about the SLMPD joint powers agreement. Bailey stated the
comments were conspig6ously lacking and he thought the recording secretary could reconstruct the
comments.
The maker of the motion withdrew the motion.
These minutes were continued to the September 27, 2010, Council meeting.
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
and Zerby, Attorney Tietjen; City
nning Director Nielsen; Director of
C. City Council Special Meeting Minutes, September 1, 2010
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 13, 2010
Page 2 of 8
Woodruff moved, Zerby seconded, Approving the City Council Special Meeting Minutes of
September 1, 2010, as presented. Motion passed 4/0.
3. CONSENT AGENDA
Mayor Liz6c reviewed the items on the Consent Agenda.
Woodruff moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
A. Approval of the Verified Claims List
B. Adopting RESOLUTION NO. 10 -041 "A
Abatement Incentive Fund Agreement wit]
Shorewood Park Recycling Project."
C. Easement Encroachment
D. Bill Erickson Addition— Request for
E. Waterford Shopping
Zoning Violation
Councilmember Woodruff stated he has asked
Motion passed 4/0.
4. MATTF,RS F
There were no matters
5. PUBL
None.
6. REPORTS A
A. Lake
by Sal
Mayor Liz& stated
Executive Director, w<
— Appeal for
this
Approve the Waste
my for the City of
Deadline to Comply with
error in Item 3.C.
Communications Commission (LMCC) 2011 Budget Presentation
, LMCC Executive Director
;necke, the Lake Minnetonka Communications Commission (LMCC)
this evening to discuss the 2011 LMCC budget.
Ms. Koeneeke explained the budget is divided into three categories: Franchise Administration, Studio,
and Capital. The 2011 LMCC budget contains three new items that are one -time expenditures. The first is
communications education and assessment that is for a resident survey to determine level of interest in a
municipal fiber to the premise network ($30,000). The second is for the redesign of the LMCC website
($10,000). The third is for the cost for the third and final year of the franchise audit, which was done in
2010 but will be paid for in 2011 ($7,000). To fund the three items $49,000 will be taken out of the fund
balance. As in the past, the budget includes a 10 percent contingency line item. The Capital budget was
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 13, 2010
Page 3 of 8
kept to a minimal amount in order to not draw down the fund balance too much. Some of the funding for
lighting will come out of the 2012 budget. The 2011 year -end projected fund balance is approximately
$288,000, which is slightly less than in the past.
Councilmember Zerby expressed his support for redesigning the LMCC website.
Mayor Lizee stated the one -time expenditures total $47,000 yet the transfer amount is $49,000. She
questioned why. She asked if residents in the LMCC community have been requesting a fiber to the
premise network.
Ms. Koenecke explained that complainants often ask if there
Mediacom. She noted that to date the LMCC has not been able to
and part of the reason is the LMCC community doesn't have the
not have an exclusive agreement with Mediacom. She explaii
community to compete with Mediacom. Because the cost of the f
install it would not allow a company to be competitive. Resi
alternative.
Mayor Lizee stated based on what Ms. Koenecke had explaii
alternatives in technology. She then asked if there is a fiber
network at its expense as a business venture for itself.
is a way to big in a competitor to
entice acompetitor to enter the market
7iensity. She clarified the LMCC does
ied any company can come into the
nfrastiucture a company would have to
:
dents want the LMCC to provide an
ds residents to be asking for
who wants to install a fiber
Councilmember Woodruff stated companies have elected not to provide services in the LMCC
community. There is no exclusive agreement with Mediacom including services for cable television. The
LMCC is considering undertaking a project to provide a fiber network itself. The next step in that effort is
the survey. He explained there are a substantial number 6f residents 'who can't get service today.
Councilmember Zerby, stated there are alternatives for getting internet services. He referenced 4G
wireless as and satellif6television as examples.
Ms. Koenecke stated the LMCC hosted a wireless seminar a few years back. The LMCC stopped looking
at a wireless network because it wotald no($e effectiverdue to the number of trees in the area and a lack
of tall buildings..
Councilmember Woodruff stated he thought Council is being asked to approve the LMCC 2011 budget
this evening. Ms. Koenecke stated the majority of the LMCC member cities need to approve the budget.
Woodruff moved, Bailey seconded, approving the Lake Minnetonka Communications Commission
2011 Budget as presented. Motion passed 4/0.
�
B. Lake Minnetonka Conservation District Representative Dick Woodruff
Councilmember Woodruff, the City's representative on the Lake Minnetonka Conservation District
(LMCD), provided a report on recent LMCD activities.
The highlights of the report are as follows. The LMCD adopted its 2011 budget with a zero percent
increase over 2010, while maintaining 2010 activity levels for key programs.
The LMCD conducted Eurasian Watermilfoil (Milfoit) harvesting in Lake Minnetonka during June —
August 2010. The LMCD Board did an on -water tour of the Carlson property on Halstead's Bay during
which there was discussion with the developer of that property about the request for 142 docks. The
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 13, 2010
Page 4 of 8
developer doesn't anticipate doing any real development for two years. Meetings were held with LMCD
member city council members to discuss and receive input on LMCD operations. The LMCD's 2009
report to member cities was released in August 2010. A study about re- branding the LMCD was
completed, a new LMCD logo was adopted and a usage guide for the LMCD and Save - The -Lake was
completed.
Zebra mussels were found in multiple locations in lower Lake Minnetonka and one location in the upper
part of the Lake. The Department of Natural Resources (DNR) has declared the Lake infested. The
LMCD is working with several other agencies the effort to contain zebra mussels. A number of meetings
have been held about the infestation with a number of agencies participating hi the meetings.
The LMCD and the Minnehaha Creek Watershed District (MCWD) collaborab
that calls for the State Legislator to change the way fine revenue from vita
species violations is distributed. The resolution states the fine reveisue should k
issues the citation. The intent is to encourage law enforeemenga gncies to enf
has adopted the resolution and a copy of the draft resolution wrIf be sent to
adopt.
Woodruff noted lie attended 100 percent of the LMCD B
meeting, "a meeting with council members to provide input on
meetings about zebra mussels, and he co- chaired three LMCD
one
on drafting a resolution
its for aquatic invasive
riven to the locality that
e the laws. The LMCD
MCD, member cities to
Board
operations, two public information
Species Task Force meetings.
Mayor Lizee clarified the fine revenue would go to titedaw enforcement agency
Councilmember Zerby stated there is a lot of communication about: zebra mussels now that Lake
Minnetonka is infested. He asked if there is going to be any assessment of what should have been done to
prevent the mussels from entering the Lake.
Councilmember Woodr tff stated Lake Minnetonka property owners and users are probably fortunate that
the Lake has not been infested with mussels before now. From his vantage point, there is a lot of work
that had been done over the last $ 10 years to keep tlydt from happening. Someone transported them into
the Lake. The efbrf how is to keep from transporting the mussels out of the Lake to another lake not yet
infested.
Countilivehiber Zerby stated the efforts made by the LMCD in keeping the mussels out of the Lake were
unsuccessful. He asked what will it do differently to keep them from being transported out of the Lake.
Councilmem6er' Woodruff stated it is now illegal to transport a boat on public roadways with the drain
plug installed. Zepby, asked whaf the LMCD is specifically doing. Woodruff stated the LMCD and the
DNR have retrained their mspecfions group, new literature is being distributed, new signage has been put
up at public boat launches, as training has been provided for lake services providers. Zerby asked if that
was part of the LMCD budget. Woodruff stated the DNR and LMCD both put money into paying for
those efforts. Zerby asked if the LMCD was increasing its budget to support this effort. Woodruff
indicated not in 2010. Woodruff clarified the DNR is leading the charge on the zebra mussel issue and a
number of other agencies are involved.
Mayor Lizee asked who is responsible for enforcing the law to remove the drain plug before transporting
a boat. She stated she lives near Howard's Point and people had been pulling out their boats the past
weekend. She wondered who was enforcing the drain plug law. She has heard residents express concert,
a concern she herself has, about making sure the mussels are not transported out of the Lake.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 13, 2010
Page 5 of 8
Councilmember Woodruff stated the enforcement is the responsibility of DNR conservation officers and
local law enforcement agencies. Unfortunately, there are not enough conservation officers to enforce the
law across the state. He stated the South Lake Minnetonka Police Department ( SLMPD) should enforce
the law at Howard's Point Marina and he suggested Mayor Lizde carry that message forward to the
SLMPD Coordinating Committee. Lizde enforcement of it is a matter of not having enough SLMPD
officers to make that a priority item.
Mayor Lizde stated it's her understanding the MCWD was going to coordinate a dive in Lake Minnetonka
to check for zebra mussels today. Councilmember Woodruff stated he was not aware of the day -to -day
plans.
7. PARKS
No report was given as there was no Park Commission
September 14, 2010.
The next meeting is schedule for
8. PLANNING
No report was given as there was no Planning Comm
14, 2010.
is schedule for September
9. ENGINEERING/PUBLIC
A. Accept Project and Final Pa)
Lake, City Projects 09 -02 and
Avenue, Smithtown
Woodruff moved, Bailey
the 2009 Smithtown 4a
Improvements and Ait
N NO. 10 -042 "A Resolution Accepting
Lane Road Reconstruction and Utility
No. 09 -02, 09 -03:' Motion passed 4/0.
Payment for 2010 Sealcoating of Streets,
wuncumemoer wooarurt stated Statt is asking to increase the amount authorized for the 2010
seal=ftingof streets because more bituminous oil had to be applied than was anticipated even though the
amount of surface was less. He asked if this change will affect the 2011 CIP. Director Brown stated it will
be accounted foj' in the capital budget.
Councilmember Woodruff stated he has spoken with a number of residents who live in the southeast area
of the City and they have complained about the need to sweep up the excess rock. He noted the issue is
not limited to just that area. The roads in the Twin Home area behind the Waterford Shopping Center are
in great shape. Ile requested the roadway sweeping be done as soon as possible. He commented there
were areas out where he lives that also have excess rock on the roadway.
Director Brown explained he will pursue that with the contractor and hold the check the contractor is due
until the sweeping is complete. He stated if it's acceptable to Council, Public Works staff can do some of
the sweeping. He would ideally like the contractor to come back and do some of the sweeping.
Councilmember Woodruff stated he would like the sweeping done. Councilmember Bailey asked what
quality control the contractor is held to. Brown thought the contractor had done a good job of sweeping
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 13, 2010
Page 6 of 8
considering the number of vehicles and equipment parked in the roadway. He explained he had not heard
about the issue on Enchanted Lane until today.
Councilmember Zerby asked if a specification on cleanup could be added to the request for proposal.
Director Brown stated that could be added, but as soon as too many conditions are added the bid cost will
go up. Brown then stated in this instance, he thought it best for Public Works staff to sweep up the rock
where there had been mitigating circumstances.
Mayor Liz& stated timelines are provided to residents for roadway projects. Residents need to assume
responsibility for making sure vehicles are not parked on the roadways when the roadways are worked on.
She noted that Public Works has quickly handled complaints residents made to tier about dirt, rock and
sand after sealcoating the roadways. .
Councilmember Woodruff stated he has no issue with Public Works being responsible for the task when
someone blocked the roadway but, there is rock directly i& fepnt`of his mailbox that is not due to
blockage. What he observed is wide spread. He suggested ti aT m the future the contractor do a quality job
of sweeping.
Director Brown asked Council to adopt the resolution this evening. The check to the contractor will not be
issued before the next Council meeting and during that time, he will work with the contractor to sweep
areas where vehicles did not block sweenina_crews.
Woodruff moved, Zerby seconded, Adopting RESOLUTION NO. 10 -043 "A Resolution Approving
a Change Order 1 for the 2010 Bituminous Sealcoating of Streets and Accepting Final
Improvements, City Project 10 -07" with the assurance that Staff will make an effort to get the
contractor to sweep areas that were not blocked durth5g' its initial sweeping. Motion passed 4/0.
10. GENERAL /NEW BUSINESS
A. Compensation Plan hnd Policy Manual m.
Administrator, #§cit explained that Council discussed the compensation structure during its April 23,
2010, meet ing.Untortunately, Council had not been provided the supporting policy. Heck highlighted
the eon ensation portion of the Policy Manual. The Policy covers plan administration, performance
asses`''s - i e21#, the rating system, compensation increases for employees who are at the maximum of their
pay grade auif the performance pay pool.0
Councilmember Zerby stated the Policy indicates the employee's assessment will be done annually. He
asked what that meant. Administrator Heck explained the formal assessments will be done at the end of
the calendar year. SupervisaCsAmanagers are expected to meet with their employees throughout the year to
discuss performance and to conduct a semi - annual assessment.
Councilmember Woodruff suggested in the statement in Section 6.01.H "... the employee shall have their
pay adjusted to be within the pay range for their new position if the old pay exceeds the new range
maximum." be changed to "... the employee shall have their pay adjusted to be within the pay range for
their new position."
Woodruff moved, Zerby seconded, approving the Policy Manual and compensation program
subject to the suggested change being made. Motion passed 4/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 13, 2010
Page 7 of 8
Director Nielsen stated that in April 2010 Staff presented an outline for a diseased tree program. A
component of the program is to conduct a tree inventory on public properties. Staff used a number of
resources to research various inventory approaches. Staff received a preliminary estimate to conduct an
inventory in the amount of $20,000 - $30,000. Staff believes they can complete the inventory using in-
house resources. The cost to do it using internal resources is about $10,000 and that includes a modest
investment of $1,000 for software programming. Staff estimated about 200 person hours to do the
inventory.
Councilmember Bailey asked what activities will not get done because of personnel resources being
allocated to doing the inventory. Director Nielsen explained there has been a lull in planning related
activities. Therefore, the City's Building Official could do about ZO percent of the inventory work if it's
spread out over a 3 — 4 month period. Nielson and Commissioner Hasek will also devote some of their
time to the effort. He noted Charlie Davis in Public Works is a (- tree inspector and can also assist
in the effort. x
Councilmember Woodruff applauded Commissioner Hasek for his willingness to help with the - effort.
Woodruff moved, Zerby seconded, approving the use of existing resources to conduct a tree
inventory and adding $1,000 to the, Tree Maintenance budget for application software
programming.
In response to a comment by Councilmember Zerby, Director Nielsen explained the application software
programming is for custom software to integrate the GPS and GIS technology. The individual who has
helped the City with its GIS program provided the $1,O0 estimate.
B. Diseased Tree Program - Inventory
Motion passed 4/0.
was a
C. Council
s his
ures — Work I Session Times
1g its August 23, 20-10, meeting Council discussed whether or not there
cil Policies and Procedures to address the start times for Council work
is not a ueedlto do that. He thought it helpful to insert the following
generally, the work session will commence at 6:00 p.m. on the same day
,eting time or date needs to change, this should be done at the council
Cession. Should a time change be necessary, the time change is to be
titiistrator who will coordinate with the Council members to ensure there
ting." He commented that Council has generally had one work session a
start at 6:00 P.M.
comtiffntirt section 2.6 "Prose
as a council meeting. If the r
meeting proceeding the work
processed through the City Ad
is a quorum present for the me
month and they most frequerrif
Woodruff moved, Bailey seconded, accepting the proposed change to the Council Policies and
Procedures.
Councilmember Zerby thanked Administrator Heck for his efforts. He thought there was already a system
in place for scheduling meetings and changing the start times for work session. He expressed discomfort
with voting to adopt the comment as a change.
Councilmember Woodruff stated any amendment to the Council Policies and Procedures needs to be
adopted unanimously.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 13, 2010
Page 8 of 8
Administrator Heck stated the Policy will not be changed; it would only be clarified.
Attorney Tietjen stated if the Policy is not being changed there is no need to approve anything. If Council
has a question about interpreting the Policy in the future per this evening's discussion a discussion can be
had at that time. She noted that State Statute has guidelines for noticing meetings.
Without objection from the seconder of the motion the maker of the motion withdrew the motion
with the understanding that the comment will be included in the Council Policy and Procedures.
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. October 4, 2010, League of Women
7:00 P.M. — 9:00 P.M.
Mayor Liz6e stated the South Tonka League of Women Votes
Forum on October 4, 2010, at 7:00 P.M. in the Shorerovood Coum
Other Administrator and Staff Reports
Administrator Heck stated he received a resppnsc It
Riley- Purgatory -Bluff Creek Watershed bistri
potential project to address the water quality wi
Management capital improvement program.
Attorney Tietjen stated the Gast weekly staff report in,
have been decided by th ,Minnesota Supreme Court.
ensure it was consisted with the decision made abo
now much stricter. There
statute. If a council fails to
12.
Woodruff moved,
2010, at 8:12 P.M.
Christine Freeman, Recorder
ATTEST:
the
the
the
be
Candidate Forum,
be hosting a Shorewood, Candidate
ambers.
% Pollution Control Agency and the
ver bake water quality issue. A
ussed' as part of the Stormwater
d information about a couple of court cases that
and Director Nielsen reviewed the City Code to
•ignces. The standard of review for variances is
Code. The second case dealt with the 60 -day
not mean the application is approved.
Apple Day event and with the Excelsior Library book sale.
, Adjourning the City Council Regular Meeting of September 13,
4/0.
Christine Liake, Mayor
Brian Heck, City Administrator /Clerk
Department Council Meeting Item Number
Finance September 27, 2010 3A
Item Description: y !f Verified Claims
From: Michelle Nguyen {z d
Brian Heck
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 50583 through
50633 totaling $270,143.52.
Staff Recommendation
Staff recommends approval of the claims list.
9/23/2010
11:55 AM
A/P
HISTORY CHECK REPORT
VENDOR SET:
01 Ciby of
Shorewood
BANK:
1 BEACON BANK
DATE RANGE:
9/15/2010 TURN
99/99/9999
CHECK
VENDOR I.D.
NAME
STATUS
DATE
00051
EFTPS - FEDERAL W /B.
D
9/15/2010
00092
BE DEPT OF REVENUE
D
9/15/2010
20005
WELLS FARGO HEALTH BENEFIT SVC
D
9/15/2010
00086
AFSCME COUNCIL 5
R
9115/2010
00053
!CMA RETIREMENT TRUST- 302131 -4
R
9/15/2010
00052
PERA
R
9/15/2010
00550
A 1 MIDTETONKA RENTAL
R
9/27/2010
01380
ALLIED BLACKTOP CO
R
9/27/201.0
01997
ANDERSON, KRISTI B.
R
9/27/2010
B. GRIZZLY'S PIZZA
R
9/27/2010
02860
BARNES DISTRINUT ION
R
9/27/2010
03325
BOYER TRUCK PARTS DISTRIBUTION
R
9/27/2010
03601
INN SPORTS
R
9/27/2010
04081
CARQUEST AUTO PARTS
R
9/2//2010
29276
CLASSIC CLEANING COMPANY
R
9/27/2D10
05305
COMMUNITY DEC RESOURCES
R
9/27/2010
29282
CRYSTEEL TRUCK EQUSPMENT
R
9/27/2010
29271
DREW BRIEFER
R
9/2//2010
06712
G & K SERVICES
R
9/27/2010
07900
HAWKINS, INC.
R
9/27/2010
, 7 ,1 00
RD SUPPLY WATERWORKS, LTD.
R
9/29/2010
29232
RICK, BRIAN
R
9/2'//2010
PAGE: 2
INVOICE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
000000 11,349.66
000000 1,875.50
000000 1,035.60
050583 267.68
050584. 1,433.55
050585 6,403.53
050587 150.61
050588 139,001.00
050589 200.00
050590 143.14
050591 154.64
050592 6.69
050593 190.01
050594 272.20
050595 847.47
050596 3,758.00
050597 40.57
050598 1,258.33
050599 179.90
050600 661.00
050601 218.66
050602 194.48
9/23/2010 11:55 AM A/P HISTORY CHECK REPORT
VENDOR SET: O1 City IT Shorewood
.BANK: I BEACON BANK
DATE RANGE: 9/15/2010 THRU 99/99/9999
PAGP: 3
INVOICE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
050603 59.57
05060 343.42
050605 64.00
050606 2,322.00
050607 444.06
050608 1.,561.50
050609 7,756.50
050610 199.70
05061.1 212.31
050612 6,402.00
050613 35.00
050614 928.77
050615 20.00
050616 55.84
050617 500.00
050618 3,903.00
050619 77.62
050620 80.40
050621 99.25
050622 10,137.00
050623 5,152.1.8
050624 334.70
CFRcA
VENDOR I.D.
NAME
STATUS
DATE
10450
HELGESEN, PATRICIA
R
9/27/2010
1.0504
HENN CTY ELECTIONS
R
9/27/2010
10506
SEND CTY INFO TECHNOLOGY DEPT
R
9/27/2010
1
INFRATECH
R
9/29/2010
11091
INTELLIGENT PRODUCTS ffiC
R
9/27/2010
11650
KENNEDY & GRAVEN, CHARTERED
R
9/27/2010
12900
LAKE MINNETONKA CONSERVATION D
R
9/29/2010
13070
LANDINi, JAMES
R
9/27/2010
13100
iANO EQUIPMENT, ]N0.
R
9/27/2010
13300
LEAGUE OF MINNESOTA CITIES
R
9/27/2010
13550
LIZEE, CHRISTINE
R
9/27/2010
22300
LUBC - 'TECH
R
9/27/2010
15403
MAMA
R
9/27/2010
1 _5050
MEDIACOM
R
9/27/2010
15885
MIDWEST MAILING SYSTEMS INC
R
9/27/2010
17700
MTNNETONKA PUBLIC SCHOOLS
R
9/27/2010
14050
MTI DISTRIBUTING COMPANY
R
9/27/201.0
19750
NORTHERN TOOL & EQUIP CO
R
9/27/2010
15900
OFFICE DEPOT
R
9/27/2010
29343
PETE SEAMANS CONSTRUCTION
R
9/27/2010
20750
PIPE SERVICES CORPORATION
R
9/27/2010
20805
PITNEY BOWES GLOBAL FIN. SVCS.
R
9/27/2010
PAGP: 3
INVOICE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
050603 59.57
05060 343.42
050605 64.00
050606 2,322.00
050607 444.06
050608 1.,561.50
050609 7,756.50
050610 199.70
05061.1 212.31
050612 6,402.00
050613 35.00
050614 928.77
050615 20.00
050616 55.84
050617 500.00
050618 3,903.00
050619 77.62
050620 80.40
050621 99.25
050622 10,137.00
050623 5,152.1.8
050624 334.70
9/23/2010 11:55 AM
A/P
SISTORY CHECK REPORT
PACE:
4
VENDOR SET: 01 City of
Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 9/15/2010 THRU
99/99/9999
.HECK
INVOICE
CHECK
CHECK CHECK
VENDOR i.D.
NAME STATUS
DATR
AMOUNT
DISCOUNT NO
STATUS AMOUNT
22347
RUMPCA CO INC
R
9/27/2010
050625
246.00
1.9435
SPRINT
R
9/29/201.0
050626
131.59
23250
STANLEY SECURITY SOLUTIONS, IN
R
9/29/2010
050629
229.85
23685
S 'UDER MASONRY
R
9/27/2010
050628
9,100.00
17200
SON PATRIOT NEWSPAPERS
R
9/27/2010
050629
33.08
23726
TKDA ENGINEERS ARCHITECTS PLAN
R
9/29/2010
050630
935.68
24550
TONKA BABE RUTH LEAGUE
R
9/27/2010
050631
60.00
70200
VENISON WIRELESS
R
9/27/2010
050632
1.11.56
27190
WACONIA FARM SUPPLY
R
9/27/2010
050633
6.44
* * T O T A L S * *
NO
CHECK AMOUNT
DISCOUNTS
'TOTAL .AnPLIED
REGULAR CF-,CKS:
50
206,624.48
0..00
206,624.48
BAND CHECKS:
0
0.00
0.00
0.00
DRAFTS:
3
14,260.76
0.00
14,260.
16
EF'T:
0
0.00
0.00
0.00
NOW CHECKS:
0
0.00
0.00
0.00
Vora CHECKS:
0 VOID DEBITS
0.00
VOID CREDITS
0.00
0.00
0.00
0.00
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1
TOTALS: 53
220,885.24
0.00
220,885.24
BANK: 1 TOTALS:
5 53
220,885.24
0.00
220,885.24
REPORT TOTALS:
5P
0.00
220,885.24.
09 -23 -2010 11:52 AM
C O U N C I L REPORT BY DEPARTMENT - SEPTEMBER 27, 2010 PAGE:
DEPARTMENT
FUND VENDOR N
DATE:
DE SCR I, PTi. ON
AMOUNT
NON- LEPART'MENTAL
General Fund EFTPS - FEDERAL W/H
9/15/10
FBDERAA - , WIN
4,139.54
9/15/10
FICA WIN
2,921.75
9/15/10
MEDICARE W/H
683.31
PERA
9/15/10
P/R DEDUCTS -PERA
2,955.49
ICMA RETIREMENT TRUST- 302131 -457
9/15/10
P/R DEDUCTS DEFERRED COM
1,100.00
9/15/10
P/R DEDUCTS - DEFERRED COS
333.55
AFSCME COUNCIL 5
9/15/10
P/R DEDUCTS - UNION DUES
269.68
MS DEPT OF REVENUE
9/15/10
STATE W/H
1,895.50
WALLS FARGO HEALTH BENEFIT SVCS
9/15/10
P/R DEDUCTS HER,
939.60
TONER BABE RUTH LEAGUE
9/27/10
2010 FALL ROSTER OVERDO RE
60.00
TOTAL:
15,276.42
Council
General Fund LAKE MINNETONKA CONSERVATICN DISTRICT
9/27/10
3RD QTR LEVY PYMT
7,956.50
LANDINI, JAMES
9/27/10
CARD BULK
66.40
LEAGUE OF MINNESOTA CITIES
9/27/1D
MAYOR MEMBERSHIP
6,402.00
LIZEE, CHRISTINE
9/27/10
MCWD "HERCE'S" BANQUEST
35100
TOTAL:
14,258.90
Administration
General Fund EFTPS - FEDERAL W/H
9/15/10
FICA W/H
251.77
9/15/10
MEDICARE W/H
58.88
PERA
9/15/10
P/R DEDUCTS -PERA
295.49
MAMA
9 /27/10
BILL LESTER -METRO SPORT FA
20.00
HECK, BRIAN
9/27/10
.AUG CELL
79.99
9/27/10
MILEAGE
34.50
9/27/10
SEPT CELL
79.99
PAYROLL EXPENSES
9/13/2010 - 99/99/9999
4,221.28
TOTAL:
5,041.90
Genera i. Goverment
General Fnnd EFTPS - FEDERAL WIN
9/15/10
FICA WIN
393.04
9/15/10
MEDICARE W/H
91.92
PICA
9/15/10
P/R DEDUCTS PERU
443.73
MIDWEST MAILING SYSTEMS INC
9/27/10
OCT NEWSLETTER POSTAGE
500.00
OFFICE DEPOT
9/27/10
GEN SUPPLIES
99.25
SUN PATRIOT NEWSPAPERS
9/27/10
ORD NO. 420 - 9/04/10
33.08
WELLS FARGO HEALTH BENEFIT SVCS
9/15/10
P/R DEDUCTS -HSA
96.00
PAYROLL EXPENSES
9/13/201.0 - 99/99/9999
6,339.16
TOTAL:
7,996.18
Elections
Genera_' Fund EFTPS - FEDERAL W/H
9/15/10
FICA W/H
52.07
9/15/10
MEDICARE W/H
12.17
PENA
9/15/10
P/R DEDUCTS -PERA
58.79
BEEN CTY ELECTIONS
9/27/10
ELECTION - POSTAGE
51.76
9/27/10
3 i9 C'PI ON- COUR_eR
291.66
—PAYROLL EXPENSES
9/13/2010 - 99/99/9999
839.92
TOTAL:
1,306.37
Finance
General Fund EFTPS - FEDERAL W/H
9/15/10
FICA 41H
2
9/15/10
MEDICARE W/H
56.40
PERA_
9/15/10
P/R DEDUCTS -PERA
272.29
PAYROLL EXPENSES
9/13/2010 - 99/99/9999
3,889.96
TOTAL:
4,459.82
Professional. Svcs General Fund KENNEDY A GRAVEN, CHARTERED
9/27/10 GEN MAD CARS ,561.50
TOTAL: 1,561.50
Plannino General Fnnd EFTPS FEDERAL W/H 9/15/i0 FICA W/H 286.31
09 -23 -2010 11:52 AM
C O U N C I L REPORT BY DEPARTMENT
- SEPTEMBER 27, 2010 PAGE:
2
DEPARTMENT
FUND VENDOR NAME
DATE:
DESC
AMOUNT
9/15/10
MEDICARE; W/H
66.96
PERA
9/15/10
P/R DEDUCTS -PERA
368.89
HELCESEN, PATRICIA
9/27/10
MILEAGE & SUPPLIES REIM
35.00
9/27/10
MILEAGE & SUPPLIES REAM
24.57
VERIZON WIRELESS
9/27/10
BRAD CELL -SVC 08/1.1 -09/10
11.1.56
*'PAYROLL EXPENSES
9/13/2010 - 99/99/9999
5,269.65
TOTAL:
6,162.92
Municfinal Buildings
General Fund P:iTNEV BOWES GLOBAL FIN. SVCS.,
LLD 9/29/10
POSTAGE RENTAL
334.70
CLASSIC CLEANING COMPANY
9/27/10
AUG -C.H. SVC
531
01
TOTAL:
8
Protective Inspections
General Fund EFTPS - FEDERAL W/H
9/15/10
FICA W/H
186.75
9/15/10
MEDICARE W/H
43.67
PERA
9 /15/10
P/R DEDUCTS -PERA
242.59
* *PAYROLL EXPENSES
9/13/2010 - 99/99/9999
3,465.49
TOTAL:
3,938.50
City Engineer
Ge11e.Yal Fund EFTPS - FEDERAL W/H
9/15/10
FICA W/H
186.92
9/15/10
MEDICARE W/H
43.71
PAPA
9/15/10
P/R DEDUCTS -PERA
211.74
LAND:[NI, JAMES
9/27/10
MILEAGE
53.50
9/27/10
CPS
40.80
9/27/10
WELLNESS
40.00
* *PAYROLL EXPENSES
9/13/2010 - 99/99/9999
3,024.81
TOTAL:
3,601.48
Public Works
Generai Fund FF1'PS - FEDERAL W/H
9/15/10
FICA W/H
616.51
9/15/10
MEDICARE W/H
144.20
PERA
9/15/10
P/R DEDUCTS -PERA
923.07
BARNES DISTRIBUTION
9/27/10
CLEANERS, BULBS, HARDWARE
114.64
BOYER 'TRUCK PARTS DISTRIBUTION
CIA. 9/27/10
O'R"NG HARDWARE
6.69
CARQUEST AUTO PARTS
9/2%/10
BATTERY
82.45
9/27/10
OIL FILTERS BELTS
115.33
9/27/10
ALTO TENSIONER
58.23
9/27/10
BELT TENSIONER
69.71
9/27/10
AUTO TENSIONED RETURN
58.23-
9/27/10
FILTER
4.71
G & K SERVICES
9/27/10
PW SVC
179.90
HENN C'TY INFO TECHNOLOGY DEPT
9/27/10
AUG 800MHZ RADIO
64.00
LANO EQUIPMENT, INC.
9/27/10
CUTTING EDGE BOBCAT
212.31
NTI DISTRIBUTING COMPANY
9/27/10
BLADES MOWER
77.62
NORTHERN TOOL & EQUIP CO
9/27/10
DUAL AIR CHUCK & PARTS
80.40
LURE - TECH
9/27/10
COOLANT, BUCK OIL, & WASHY
893.77
9/27/10
FILTER DRUM
35.00
CLASSIC CLEANING COMPANY
9/27/10
SEPT SVC
316.46
CRYSTEEL TRUCK EQUIPMENT
9/27/10
MUD FLAP & BRACKET
40.57
*PAYROLL EXPENSES
9/13/2010 - 99/99/9999
10,329.63
TOTAL:
,.4,147.03
Streets & Roadways General Fund BETTS - FEDERAL W/H
PERA
9/15/10 FICA W/H 114.67
9/15/10 MEDICARE W/H 26.83
9/15/10 P/R OEDUCT'S -PERA 130.04
09 -23 -2010 11:52 AM
C 0 U N C I L REPORT BY DEPARTMENT - SEPTEMBER 27, 2010 PAGE:
3
DE
FUtv'D VENDOR NAME
DATE
DESCRIPTION
AMOUNT
P/R DEDUCTS -REBA
61.16
9/29/10
SSCC ASSISTANT SVC 09/09 -0
338.00
9/27/18
* *PAYROLL EXPENSES
55.84
9/13/2010 - 99/99/9999
L,857.69
SSCC -AUC SVC
878.33
9/27/10
TOTAL:
2,129.23
Sanitation /Weeds /Waste
Ceneral Find EFTPS FEDERAL W/H
9/15/10
FICA W/H
5.89
'TOTAL:
2,653,83
9/15/10
MEDICARE W/H
1..38
9/15/1.0
PERA
9/15/10
P/R DEDUCTS REBA
6.65
P/R DEDUCTS -P &RA
121.52
* *PAYROLL EXPENSES
9/27/10
9/13/2010 - 99/99/9999
95.04
9/27/10
SVC 06/13 -09/12
65.80
'TOTAL:
108.9E
WATER METED
Tree Maintenance
General Fund EFTPS FEDERAL W/H
9/15/10
FICA WIN
55.99
9/15/10
MEDICARE W/H
13.09
PERA
9/15/10
P/R DEDUCTS -PERA
64.36
RUMPCA CO INC
9/27/10
BRUSH DISPOSAL
246.00
WACONIA FARM SUPPLY
9/27/10
CHOKE KNOB
6.44
* *PAYROLL EXPENSES
9/13/2010 - 99/99/9999
919.44
TOTAL:
1,305.32
Parks & Recreation
General Fund RFTPS - FEDERAL W/H
9/15/10
FICA W/B
213.00
9/15/10
MEDICARE W/H
49.83
PERA
9/15/10
P/R DEDUCTS -PIRA
262.07
A-1 MINNETONKA RENTAL
9/27/10
RENT DISCO MANOR PLAY
}50.61
ANDERSON, KRISTI B.
9/27/10
PARK MTG 09/14
200
-00
BSN SPORTS
9/27/10
BASKET BALL HOOP@SILVERWD
190.01
COMMUNITY AEC RESOURCES
9/27/10
PCS - SVC 09/06- 09/24/1.0
3,420.00
INTELLIGENT PRODUCTS INC
9/27/10
CASES OF MUTT MITTS
444.06
MI.NNETONKA PUBLIC SCHOOLS
9/27/10
LIFEGGARDING SVC 2010
3,803.00
* *PAYROLL EXPENSES
9/13/2010 - 99/99/9999
3,744.03
TOTAL:
12,476.58
Park Capital Imoroveme
Park. Capital Impro MISC. VENDOR B. GRIZZLY'S PIZZA
9/27/10
PIZZA FOR PLAYGROUND TESTA
143.14
STANLEY SECURITY SOLUTIONS, INC.
9/27/10
MANOR PARK -CIP
229.85
STUDER MASONRY
9/27/10
CONCRETE W MANOR PARK
6,050.00
9/27/10
RESTROOM WALLS N MANOR PAR
3,050.00
PETE PARSECS CONSTRUCTION
9/27/10
SIDING B MANOR PARK
___ 10137
TOTAL:
19,609.99
Street Cant INprOVemen Street Capital Imp ALLIED BLACKTOP CO
TARA ENGINEERS ARCHITECTS PLANNERS
Senior Community Cente Soothshore Communi EFTPS - FEDERAL, W/H
PERA
COMMUNITY RP]C RESOURCES
MDSACOM
DREW KRIESEL
*PAYROLL EXPENSES
Water Water Utility EFTPS - FEDERAL W/H
PERA
HAWKINS, INC.
SPRINT
HD SUPPLY 'WATERWORKS, LTD
9/27/10 2010 S -PROD 10 -07 139,001.00
9/27/10 AUG NELSINE DR /MEADOWVW RD 735.6E
TOTAL: 139,736.68
9/15/10
FICA W/H
54.17
9/15/10
MEDICARE W/H
12.67
9/15/10
P/R DEDUCTS -REBA
61.16
9/29/10
SSCC ASSISTANT SVC 09/09 -0
338.00
9/27/18
SSCC -07/16 -08/15 SVC
55.84
9/27/10
SSCC -AUC SVC
878.33
9/27/10
SSCC -AUG RENTAL
380.00
9/13/2010 - 99/99/9999
873.66
'TOTAL:
2,653,83
9/15/10
PICA W/H
103.25
9/15/1.0
MEDICARE W/H
24.14
9/15/10
P/R DEDUCTS -P &RA
121.52
9/27/10
CHLRSNE CYLINDER
661.00
9/27/10
SVC 06/13 -09/12
65.80
9/27/10
WATER METED
218.66
09 -23 -2010 11:52 AM
C O
U N C I L REPORT BY DEPARTMENT - SEPTEMBER 27, 2010 PAGE:
4
DEPARTMENT
FUND
VENDOR NAME
DA'TP
DESCRIPTION
AMOUNT
"PAYROLL EXPENSES
9/13/2010 - 99/99/9999
1,935.95
TOTAL:
2,930.32
Sewer
Sanitary Sewer
Uti EFTPPS - FEDERAL W/H
9/15/10
FICA W/H
106.44
9/15/10
MEDICARE W/H
24.89
PERA
9/1.5/10
P/R DEDUCTS PROF
124.31
INFRAIRCH
9 /27/10
ML TELEVISE; G STAR LN & CI
1,040.60
9/27/10
SET /VAC CLEAN p STAR IN &
1,281.40
SPRINT
9/27/'_0
SVC 08/13 -09/12
65.79
PAYROLL EXPENSES
9/13/2010 - 99/99/9999
1, 775.97
TOTAL:
4,419.20
Recycling
Recycling Utility
EFTPS - FEDERAL W/H
9/15/10
FICA W/H
4.64
9/15/10
MEDICARE W/H
1.09
PERA
9 /15/10
P/R DEDUCTS -PERA
5.24
"PAYROLL EXPENSES
9/13/2010 - 99/99/9999
74.82
TOTAL:
85.79
STCRMWATER MANAGEMENT
Stormwater Managem
EFTPS - FEDERAL W/H
9/i5/10
FICA SIR
49.10
9/15/10
MEDICARE W/H
11.48
PERA
9/1.5/10
P/R DEDUCTS PERA
56.12
PIPE SERVICES CORPORATION
9/27/10
CLEAN & TELEVISE MILL & OV
x,152.18
* *PAYROLL EXPENSES
9/13/2010 - 99/99/9999
802.01
TOTAL:
6,070.89
_�
__— ==gy=m = - -- FUND TO'T'ALS - - - -
- -- --------
101.
General Fund
94,636.82
402
Park Capital Improvements
19,609.99
404
Street Capital Imnrovemen
139,136.68
490
Soutnshore Community Ctr.
2,653.83
601
Water Utility
2,930.32
611
Sanitary Sewer Utility
4,419.20
621
Recycling Utility
85.79
631
Stormwater ManagementUtil
6,070.89
GRAND TOTAL: 270,143.52
TOTAL PAGES: 4
09 -23 -2010 11:54 AM
C 0 U N C
I L REPORT BY VENDOR - SEPTEMBER
27, 2010
PACE:
1.
V ENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
A -1 MINNETONKA RENTAL
9/27/10
RENT DINGO MANOR PLAY
General
Fund
Parks & Recreation
150.61
TOTAL:
150.61
AFSCME COUNCIL 5
9/15/10
P/R DEDUCTS - UNION DUES
General
Fund
NON - DEPARTMENTAL
267.68
TOTAL:
267.68
ALLIED BLACKTOP CO
9/29/10
2010 SEALCOAT -PROS 10 -0'I
Street
Capital Imp
Street Capt improvemen
139,001.00
TOTAL:
139,001.00
ANDERSON, KRISTI R.
9/27/10
PARK SIG 09/14
General
Fund
Parks & Recreation
200.00
TOTAL:
200.00
BARNES DISTRIBUTION
9/27/10
CLEANERS, BULBS, HARDWARE
General
Fund
Public Works
154.64
TOTAL:
154.64
BOYER TRUCK PARTS DISTRIBUTION C'R.
9/27/10
O'RING HARDWARE
General
Fund
Public Works
6.69
TOTAL:
6.69
RED SPORTS
9/27/10
BASKET HALL HOOFNSILVERWD
General
Fund
Parks & Recreation
190.01
TOTAL:
190.01
CARQUEST ALTO PARTS
9/27/10
BATTERY
General
Fund
Public Works
82.45
9/27/10
OIL FILTERS BELTS
General
Fund
Public Works
115.33
9/27/10
AUTO TENSIONER
General
Fund
Public Works
58.23
9/27/10
BELT TENSIONER
General
Face
Public Works
69.91
9/27/10
AUTO TENSIONER RETURN
General
Fund
Public Works
58.23-
9/27/10
FS:,TER
General
Fund
Public Works
4.71
TOTAL:
272.20
CLASSIC CLEANING COMPANY
9/27/10
FUG -C.H. SVC
General
Fund
Municipal Buildings
531.01
9/27/10
SEPT_ SVC
General
Fund
Public Works
316.46
TOTAL:
847.47
COMMUNITY REC RES0URCES
9/27/10
PCS - .SVC 09/06- 09/24/10
Genera'_
Fund
Parks & Recreation
3,420.00
9/27/10
SSCC ASSISTANT -SVC 09/09 -0
Sluttish,
Communi
Senior Community Cent,
338 .OD
TOTAL:
3,756.60
CRYSTEEL TRUCK EQUIPMENT
9/27/10
.MLR FLAP & BRACKET
General
Fund
Public Works
40.57
TOTAL:
40.57
DREW RR?£.SEL
9/27/10
SSCC -AUG SVC
Southebore
Communi
Senior Community Cente
878.33
9/27/10
.SSCC -AUG RENTAI,
S0lthshore
Communi
Senior Community Cent,
380.00
TOTAL:
1 ,258.33
EFTPS - FNDERAL W/H
9/15/10
FEDERAL W/H
General
Fund
NON - DEPARTMENTAL
4,139.54
9/15/10
FICA W/H
General
Fend
NON - DEPARTMENTAL
2,921.75
9/15/10
MEDICARE W/H
General
Fund
NON - DEPARTMENTAL
683.31
9/15/10
FICA W/H
General
Fund
Adm{ni.st ration
251.77
9/15/10
MEDICARE W/H
Central
Fund
Administration
58.88
9/15/10
FSCA W/H
General
Fund
General Government
393 -04
9/15/10
MEDICARE W/H
General
Fund
General Government
91.92
9/15/10
PICA W/H
General
Fund
Elections
52.07
9/15/10
MEDICARE W/H
General
Fund
Elections
12.17
9/15/1.0
FICA W/H
General
Fund
Finance
241.17
9/15/10
MEDICARE W/H
General
Fund
Finance
56.50
9/15/10
FICA W/H
General
Fund
Planning
286.31
09 -23 -20].0 11.:54 AM
C O U N C
I L REPORT BY VENDOR -
SEPTEMBER 27, 2010
PAGE:
2
VENDOR SORT KEY
DATE
DESCRIPT
FUND
DEPARTMEN
A MOUNT
9/15/10
MEDICARE W/H
General Fund
Planning
66.96
9/15/1.0
FICA WIN
General Fund
Protective Inspections
186.75
9/'5/10
MEDICARE W/H
General Fund
Protective Inspections
43.67
9/15/10
FICA W/H
General Fund
City Engineer
186.92
9/15/10
MEDICARE W/H
General Fund
City Engineer
43.71.
9/15/1.0
FICA W/H
General. Fund
Public Works
616.57
9/15/10
MEDICARE W/H
General Fund
Public Works
144.20
9/15/10
FICA W/H
General Fund
Streets & Roadways
114.69
9/1.5/10
MEDICARE W/H
General Fund
Streets 6 Roadways
26.83
9/15/10
FICA W/H
General Fund
Sanitation /Weeds /Wade
5.89
9/15/10
MFDICAAE W/H
General Fund
Sanitation /Weeds /Waste
1..38
9/15/10
FICA W/H
General Fund
Tree Maintenance
55.99
9/15/10
MEDICARE W/H
General Fund
Tree Maintenance
13.09
9/15/10
FICA W/H
General Fund
Parks & Recreation
21.3.00
9/15/10
MEDICARE W/H
General Fund
Parks & Recreation
49.83
9/15/10
FICA W/9
Southshore Commune
Senior Community Cents
54.17
9/15/10
MEDICARE W/H
Southshore Communi
Senior Community Conte
12.61
9/15/10
FICA W/H
Water Utility
Water
103.25
9/15/11
MEDICARE W/R
Water Utility
Water
24.14
9/15/10
FICA W/H
Sanitary Sewer Uti
Sewer
I06.44
9/15/10
MEDICARE W/H
Sanitary Sewer Uti
Sewer
24.89
9/1.5/10
FICA W/H
Recycling Utility
Recycling
4.64
9/15/10
MEDICARE W/H
Recycling Utility
Recycling
1.09
9/15/10
FICA W/H
Stormwater Managem
STORMWATER MANAGEMENT
49.
9/15/10
MEDICARE W/H
Stormwater Managem
STORMWATER MANAGEMENT
11.48
TOTAL:
11,349.66
G & K SERVICES
9/29/10
PW SVC
General Fund
Public Works
179.90
TOTAL:
199.90
HAWKINS, INC.
9/29/10
CHLRINB CYLINDER
Water Utility
Water
661.00
TOTAL:
661.00
HD SUPPLY WATERWORKS, LTD.
9/27/10
WATER METER
Water Utility
Water
218.66
TOTAL:
218.66
DESK, BRIAN
9/27/10
AUG CELL
Genera'. Fund
Administration
99.99
9/27/10
MILEAGE
Gencrel Fvnd
Administration
34.50
9/27/10
SEPT CELL
General Fund
Administration
79.99
TOTAL:
194.48
GELGESEN, PATRICIA
9/27/10
MILEAGE & SUPPLIES REIM
General Fund
Planning
35.00
9/27/10
MILEAGE & SUPPLIES REIM
General Fund
Planning _
24.57
TOTAL:
59.57
SEEM CTY ELECTIONS
9/27/10
ELACT_ON- POSTAGE
General Fund
Elections
51.76
9/27/10
ELECTION- COURIER
General Fund
Elections
--
..... -.. -- 291
66
TOTAL:
313.42
KENN CTY INFO TECINOLOGY DEPT
9/29/10
AUG 800MHZ RADIO
Central Fund
Public Works
64.00
TOTAL:
69..00
ICES, RETIREMENT TRUST - 302131 457
9/15/10
P/e DEDUCTS DEFERRED CON
General Fund
NON - DEPARTMENTAL
1.,100.00
9/15/10
P/R DEDUCTS DEFERRED COM
General Fund
NON-DEPARTMENTAL
333.55
TOTAL:
1,433.55
09 -23 -2010 11:54 AM
C O U N C
I L REPORT BY VENDOR - SEPTEMBER
27, 2010
PAGE:
3
VENDOR SORT RAN
DATE
DESCR IPTION
FUND
DEPARTMEN
AMOUNT
INFRARCH
9/29/10
ML TELEVISE @ STAR IN & CI
Sanitary
Sewer Uti
Sewer
1,040.60
9/27/10
SET /VAC CLEAN @ STAG LM &
Sanitary
Sewer Cie
Sewer
1,281.40
TOTAL:
2,322.00
INTELLIGENT PRODUCTS INC
9/29/10
CASES OF MUTT MITTS
General
Fund
Parks & Recreation
444.06
TOTAL:
444.06
KENNEDY & GRAVEN, CHARTERED
9/27/10
CEN MATTERS
General
Fund
Professional Svcs
1,56
TOTAL:
1,56!.50
LAKE MINNETONKA CONSERVATION
DISTRICT 9/27/10
3RD QTR LEVY PYMT
General
Fund
Council
7,756.50
TOTAL:
9,956.50
LANDINI, CASES
9/29/10
CARD BULK
General
Fund
Counter].
65.40
9/27/10
MILEAGE
General
Fund
City Engineer
53.50
9/27/10
GPS
General
Fund
City Englneer
40.80
9/27/10
WELLNESS
General
Fund
City Engineer
40.00
TOTAL:
199.70
LANO EQUIPMENT, INC.
9/27/10
CUTTING EDGE BOBCAT
General
Fund
Public Works
212.31
TOTAL:
212.31
LEAGUE OF MINNESOTA CITIES
9/27/10
MAYOR MEMBERSHIP
General
Fund
Council
6,402.00
TOTA'i,:
6,402.00
LIZEE, CHRISTINE
9/2'1/LO
MCWD "HEROES" BANQUEST
GZnZrd1
Told
Council
35.00
TOTAL:
35.00
LURE - TECH
9/27/10
COOLANT, BUIK OIL, & WASHE
General
Fund
Public Works
893.77
9/27/10
FILTER DRUM
General
Fund
Public Works
35.00
TOTAL;
928.77
MAMA
9/27/10
BILL LESTER- METRO SPORT FA
General
Fund
Administration
20.00
TOTAL:
20.00
MEDIACOM
9/27/10
SSCC- 07/1.6- 08 /I.5 SVC
Southehcre
Communi
Senior Community Cente
55.89
TOTAL:
55.84
MIDWEST MAILING SYSTEMS -, NC
9/2
OCT NEWSLETTER POSTAGE
General
Fund
General Government
500.00
TOTAL:
500.00
MINNETONKA PUBLIC SCHOOLS
9/27/!0
1,1IR.GUARDING SVC 2010
General
Fund
Parks & Recreation
3,803.00
TOTAL:
3,803.00
M.ISC. VENDOR B. GRIZZLY'S
PIZZA 9/29/10
PIZZA FOR PLAYGROUND INSTA
Park Capital Impro
Park Capital Improvene
143.14
TOTAL:
143.14
ON DEPT OF REVENUE
9 /15/10
STATE W/H
General
Fund
NON DEPARTMENTAL
1,875.50
TOTAL:
1,875.50
MTI DISTRIBUTING COMPANY
9/29/10
BLADES MOWER
General
Fund
Public Works
77.62
TOTAL,
77.62
NORTHERN TOOL & EQUIP CO
9/27/'_0
DUAL AIR CHUCK & PARTS
General
Fund
Public Works
80.40
TOTAL;
80 .40
D9 -23 -2010 :.1:54 AM
C O U N C
1 L
REPORT BY VENDOR
- SEPTEMBER 27, 2010
PAGE:
4
TOTAL:
VE SORT KEY
PA TE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
TOTAL:
246.00
Water Utility
Water.
OFFICE, DEPOT
9/27/10
GEN
SUPPLIES
General Faced
General Government
99.25
TOTAL:
131.59
TOTAL:
99.25
PERA
9/15/10
P/R
DEDUCTS -PERA
General Fund
NON DEPARTMENTAL
2,955.49
9/15/10
P/R
DEDUCTS-PP_RA
General Fund
Administration
295.49
911.5110
P/R
DEDUCTS -PERA
General. Fund
General Government
443.73
9/15/10
P/R
DEDUCTS -PERA
General Fund
Elections
58.79
9/15/10
P/R
DEDUCTS -PERA
General. fund
Finance
272.29
9/15/1.0
P/R
DEDUCTS -PERA
General Fvnd
Planning
368.87
9/15/10
P/R
DEDUCTS -PERA
General Fund
Protective Inspections
242.59
9/15/10
P/R
DEDUCTS -PERA
General Fund
City Engineer
211..74
9/15/10
P/R
DEDUCTS -PERA
General Fund
Public Works
723.07
9/15/10
P/R
DEDUCTS -PERA
General Fund
Streets & Roadwaye
130.09
9/15/10
P/R
DEDUUCTS-REBA
General Fund
Sanitation /Weeds /Waste
6.65
9/15/10
P/R
DEDUCTS -PERA
General Ford
'Pree Maintenance
64.36
9/15/10
P/R
DEDUCTS -PERA
General Fund
Parks & Recreation
262.07
9/15/10
P/R
DEDUCTS -PERA
Southshore Communi
Senior Community Conte
61.16
9 / /10
P/R
DEDUCTS -PERA
Water Utility
Water
121.52
9/15/10
P/R
DEDUCTS -PERA
Sanitary Sewer Uri
Sewer
124.31
9/15/10
P/R
DEDUCTS -PERA
ReCycling Utility
Recycling
5.24
9/15/10
P/R
DEDUCTS -PERA
Stormwater Managem
STORMWATER MANAGEMENT
56.12
TOTAL:
6,403.53
PETE SEAMANS CONSTRUCTION
9/27/10 SIDING @ MANOR PARK
Park Capital Impro Park Capital Improveme 10,137.00
TOTAL: 10,137.00
PIPE SERVICES CORPORATION
9/29/10 CLEAN & TELEVISE MILL & OV Stormwater Managem STORMWATER MANAGEMENT 5,152.18
TOTAL: 5, L2. 18
PrTNEY BOWES GLOBAL FIN. SVCS., LLC 9/27/10 POSTAGE RENTAL..
RUMPCA CO INC
SPRINT
9/29/1.0 BRUSH DISPOSAL
9/27/10 SVC 08/13 -09/12
9/27/10 SVC 08/13 -09/12
STANLEY SECURITY SOLUTIONS. LNG
STUDER MASONRY
SUN PATRIOT NEWSPAPERS
TRDA ENGINEERS ARCHITECTS PLANNERS
TONKA BABE RUIH LEAGUE
9/27/10 MANOR PARK -CIP
General Pund
MILIcIDal
Buildings
334.70
TOTAL:
334.70
General. Fund
Tree Maintenance
246.00
TOTAL:
246.00
Water Utility
Water.
65.80
Sanitary Sewer
Uti Sewer
65.79
TOTAL:
131.59
Park Capital Impro Park Capital Improveme 229.85
TOTAL: 229.85
9/27/10 CONCRETE 0 MANOR PARK Park Capital - Impro Park Capital Improveme 6,050.00
9/27/10 RESTROOM WALLS @ MANOR PAR Park Capital Impro Park Capital Improveme _ 3 ' 050.00_
TOTAL: 91100.00
9/27/10 ORD N0. 420 - 9 /04 /IO General Fund General Government 33.08
TOTAL: 33,08
9/27/10 AUG NELSINE DR /MEADOWVW RD Street Capital Imp Street Cant Improvemen 735.68
TOTAL: '935.68
9/27/10 2010 FALL ROSTER OVERPD RE General Fund NON DEPARTMENTAL 60.00
TOTAL: 60.00
VERIZON WIRELESS 9/27/10 BRAD CELL SVC O8 /11 -09/10 General Fund Planning 111.56
09 -23 -2010 11:54 AM
C
0 U N C I L REPORT BY VENDOR - SEP'T'EMBER 27, 2010
PAGE:
5
VENDOR SORT K
DATE DESCRIPTION
FLAT
DEPARTM
AMOUNT
TOTAL:
111.56
WACONIA FARM SUPPLY
9/27/10 CHOKE KNOB
General Fund
Tree Maintenance
6.44
TOTAL:
6.44
WELLS FARGO HEALTH BENEFIT SVCS
9/15/10 P/R DEDUCTS -HSA
General Fund
NON DEPARTMENTAL
939.60
9/15/10 P/R DEDUCTS-RSA
General Fund.
General Government
96.00
TO'T'Ai.,
1_035.60
— PAYROLL EXPENSES
9/13/2010 - 99/99/9999 General Fund
Administration
4,221.28
General Fund
General Govern ent
6,339.16
General Fund
Elections
839.92
General Fund
Finance
3,889.96
General Fund
Planning
5,269.65
General Fund
Protective Inspections
3,465.49
General Find
City Engineer
3,024.81
General Fund
PaLlic Works
10,329.63
General. Fund
Streets & Roadways
1,859.69
General Fund
Sanitation /Weeds /Waste
95.04
General Fund
Tree Maintenance
919.44
General Fund
Parks & Recreation
3,744.00
Southshore Communi
Senior Community Cente
873.66
Water Utility
Water
1,735.95
Sanitary Sewer Uri
Sewer
1,775.77
Recycling Utility
Recyc1in3
74.82
Stormwater Managem
STORMWATER MANAGEMENT
802.01
TOTAL:
49,258.20
...-- ------
- - - - -- FUND TOTALS
--____--- -
101
General Fund
94,636.82
402
Park Capital Improvements
19,609.99
404
Street Capital Improvemen
1.39,736.68
490
Southshore Commnnity Ctr.
2,653.83
601
Water Utility
2,930.32
611
Sanitary Sewer Utility
4,419.20
621
RecycLing Utility
85.79
631.
Stormwater ManagementJti7.
6,070.89
GRAND TOTAL: 270,143.52
TOTAL PAGES: 5
Department Council Meeting Item Number
Finance September 27, 2010 3B
Item Description: Resolution Electing To Not Waive The Statutory Tort
Limits For Liability Insurance
From: Bruce DeJong
Background / Previous Action
The City Council is required to pass a resolution indicating if they wish to waive or not waive the
monetary limits on municipal tort liability insurance established by Minnesota Statute 466.04.
On January 1, 2008 the statutory liability limits increased from $300,000 to $400,000 per
claimant and from $1,000,000 to $1,200,000 per occurrence.
The City must decide whether to not waive the statutory tort limits, waive the limits and
purchase excess liability coverage, or waive the limits and not purchase excess liability coverage.
If the city does not waive the statutory tort limits, an individual claimant would be able to
recover no more then $400,000 on any claim to which the statutory tort limits apply. The total
which all claimants would be able to recover for a single occurrence to which the statutory tort
limits apply would be limited to $1,200,000. These statutory tort limits would apply regardless
of whether or not the city purchases the optional excess liability coverage.
If the city waives the statutory tort limits and does not purchase excess liability coverage, a
single claimant could potentially recover up to $1,200,000 on a single occurrence. The total
which all claimants would be able to recover for a single occurrence to which the statutory tort
limits apply would also be limited to $1,200,000, regardless of the number of claimants.
If the city waives the statutory tort limits and purchases excess liability coverage, a single
claimant could potentially recover an amount up to the limit of the coverage purchased. The
total which all claimants would be able to recover for a single occurrence to which the statutory
tort limits apply would also be limited to the amount of coverage purchased, regardless of the
number of claimants.
Options
Council Action:
t �
If the City does not waive the statutory tort limits, an individual claimant would be able to
recover no more than $400,000 on any claim arising from events that occurred on or after
November 1, 2010 to which the statutory tort limits apply. The total which all claimants would
be able to recover for a single occurrence would be limited to $1,200,000.
Staff Recommendation
Staff recommends that the City Council approve the motion to adopt a resolution electing to not
waive the statutory tort limits for liability insurance.
CITY OF SHORE WOOD
RESOLUTION NO. 10-
RESOLUTION ELECTING TO NOT WAIVE THE STATUTORY TORT LIMITS FOR
LIABILITY INSURANCE
WHEREAS, pursuant to previous action taken, the League of Minnesota Cities Insurance
Trust has requested the City to make an election with regards to waiving or not waiving its tort
liability established by Minnesota Statutes 466.04; and
WHEREAS, the choices available are to not waive the statutory limit, to waive the limit but
to keep insurance coverage at the statutory limit, or to waive the limit and to add insurance to a
new level;
NOW THEREFORE BE IT RESOLVED, that the Shorewood City Council does hereby
elect to not waive the statutory tort liability limit established by Minnesota Statutes 466.04 and
that such election is effective until amended by further resolution of the Shorewood City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHORE WOOD this 27th
day of September, 2010.
Christine Liz6e, Mayor
ATTEST:
Brian Heck, City Administrator /Clerk
Department
Council Meeting
Item Number
Public Works
September 27, 2010
From: Larry Brown, Director of Public Works
3 -C
Date: September 23, 2010
Description: Authorization for Expenditure of Funds, Controls for the SE Area Water
Plant
Background
On April 19 2010, the City Council conducted a Work Session, to review the Capital Improvement
Program (CIP). During that work session the City Council examined the Water Fund balance and
determined that the current fund balance allowed a shift in dates for replacement of the SE Area
Filter Plant Controls from 2011 to 2010. Attachment 1 is an excerpt of the work session minutes
for the subject discussion.
This decision to move ahead on this project is very prudent, due to the fact that the existing
controls, installed in 1991, are no longer supported by the manufacturer. If the system failed, staff
could operate the plant manually. However, this would be very cumbersome and time consuming.
Now for some great news; staff had programmed in $160,000 for replacement of the control
system for the filtration plant within the 2010 CIP (Refer to Attachment 2). This cost was estimated
on the historical cost for the system replacement for the well portion of the plant performed
several years ago.
After considerable analysis of the plant with the manufacturer of the filtration system, it is found
that the City can take advantage of a portion of the existing control system for the well portion of
the plant, and reduce the costs to a fraction of what was programmed for the filtration control
system. The attached proposal from the manufacturer of the filter plant is for an amount of
$21,555 (Refer to Attachment 3).
It is noted that the proposal provided by Tonka Equipment Company does not include sales or use
tax. With taxes staff is recommending approval for authorization not to exceed $23,500.
Staff Recommendation
Staff is recommending approval of the authorization for expenditure of funds, from the Municipal Water
Fund, not to exceed $23,500, for replacement of the SE Area Filter Plant Controls, as outlined in the
proposal from Tonka Equipment Company.
Council Action:
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
April 19, 2010
Page 2 of 8
Councilmember Woodruff stated he thought Director Brown and the Public Works staff have done a
great job in projecting equipment replacement purchases in the past. He commented that many of the
projected costs for 2010 — 2014 purchases are less than those in the CIP adopted in 2009; he thought that
was good. Brown explained that in the past Staff has used an approximate 5 percent inflationary factor
from year to year. That has been reduced to approximately 3.2 percent, which is the consumer price index
for equipment. Estimates were also updated to reflect what is offered in the State contracts.
With regard to CB' local street reconstruction projects, Administrator Heck stated Smithtown Lane is a
carryover from 2009. Contracts are out for the Nelsine Drive roadway reclamation project and the
Meadowview Road and partial Wild Rose Lane roadway reconstruction project.
Director Brown stated there are no major surprises with the projected roadway improvement projects. He
noted the cost for a mill and overlay of one -half of Vine Hill Road (the City's portion) in 2011 is
estimated to be $176,800.
In response to a question from Councilmember Zerby, Director Brown stated Yellowstone Trail is
scheduled for a bituminous overlay in 2010. In response to a comment from Councilmember Turgeon,
Brown explained Yellowstone Trail is classified as a Minnesota State Aid (MSA) roadway between Lake
Linden Drive and Country Club Road. The $171,600 budgeted for 2010 bituminous overlays comes out
of the Road Fund. There should be an additional $65,000 available in the City's MSA maintenance fund
that could be used for maintenance of MSA roadways. The MSA construction fund was used and
borrowed from for the County Road 19 project.
Councilmember Zerby asked why the 2011 budget for bituminous overlays was zero. Engineer Landini
explained those funds go to the Vine Hill Road mill and overlay project.
In response to a question from Councilmember Woodruff, Engineer Landini explained in 2010 Eureka
Road, from Smithtown Road to Highway 7, and Yellowstone Trail will get a bituminous overlays.
Councilmember Woodruff stated the estimated cost for the Star Circle and Star Lane roadway
reconstruction project in 2011 has gone up $150,000 over the CIP approved in 2009. He asked why.
Engineer Landini explained he used actual costs from more recent large projects to estimate the cost.
In response to a comment from Councilmember Woodruff, Engineer Landini stated the City has been
using a seal coat product that does not contain coal tar for a number of years.
With regard to CIP municipal water system projects, Director Brown stated the 2010 CIP projects include
the installation of a Superior Control and Data Acquisition (SCADA) System for both the water system
and sewer system, and the re- roofing of the SE Area Water Treatment Plant. Shortly after the SE Area
Water Treatment Plant well was installed residents started to complain about the amount of iron in the
water. An iron removal plant was installed to address the issue. The iron removal plant has its own set of
controls. The 2011 CIP includes a project to replace those controls; the computer system that supports
the controls is no longer being supported by the vendor. All but one of the other projects in the CIP for
2011 — 2015 are watermain extension projects that would be coupled with roadway reconstruction
projects.
In response to a comment from Councilmember Turgeon, Director Brown explained that the West Water
Tower rehabilitation project should cost less than the rehabilitation of the East Water Tower but the cost
for the East Tower was used for budget purposes because that cost was known.
ATTACHMENT 1
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
April 19, 2010
Page 3 of 8
Councilmember Woodruff suggested the SE Area Water Treatment Plant's iron plant controls be moved
from 2011 to 2010 because the software that supports the control is no longer supported. He explained
the 2010 CIP for the water system has been reduced by over $300,000 because watermain is not going to
be extended along Meadowview Road and part of the Wild Rose Lane when they are reconstructed this
year. The estimated cost to replace the controls system is $160,000. Director Brown stated he would like
to do that if Council supports doing so. Brown noted the iron plant can be run manually if need be.
Councilmember Turgeon cautioned against moving the project into 2010 if it is going to impact the
ability to get the other 2010 City-wide CIP projects done. Brown stated Staff will look at the burden that
would be placed on them by moving the project forward and he will get proposals for the project.
Turgeon stated she didn't want to add to Brown's work load and then criticize him later if all of his
projects don't get completed in 2010. She indicated it should be up to Brown to determine if he has the
capacity to take on another project this year.
Councilmember Woodruff asked why the rehabilitation of the West Water Tower has been added to the
CIP; it was added in 2013. Director Brown explained the average life span of the coating is
approximately 15 years. Staff thought it appropriate to put a placeholder in the CIP. Woodruff then asked
why there are no dollars budgeted for the two 2015 watermain extension projects. Brown explained that
staff thought water main along Garden Road would not be feasible. Staff has since figured out a way that
could potentially be feasible. He then explained there is watermain along Gillette Road. There aren't any
maintenance projects proposed for 2015 CIP. There could possibly be some operational maintenance
projects, such as residing the SE Area Water Tower, that would have to be done but they would be
funded out of the operating budget.
Mayor Lizee stated the 2012 CIP includes watermain extension along Valleywood Circle and
Valleywood Lane, and along Sunnyvale Lane in 2013. Some of the Councilmembers chose not to extend
watermain as part of the Meadowview Road and partial Wild Rose Lane roadway reconstruction project
that will be done this year. She asked if it would be wise to use directional boring to loop watermain from
Valleywood Lane along Meadowview Road on to Wild Rose Lane, The City may want to extend
watermain down Wild Rose Lane at some point. She did not think it would be prudent to invest in
another dead end watermain that would come off of Eureka Road down Valleywood Lane around in a
circle without bringing the watermain south.
Councilmember Turgeon stated she agreed with Mayor Liz6e's position of not wanting to reconstruct any
more roadways unless watermain is extended as part of the project if it does not already exist. If
watermain is not going to be installed then the roadway should be reclaimed at best. She said there are
residents who are questioning why the City is even reclaiming a roadway when there are just a few
properties abutting a roadway and the roadway has a cul -de -sac at the end of it.
Mayor Liz6e again asked if directional boring from Eureka Road down Wild Rose Lane and between
Valleywood and Wild Rose Lane along Meadowview Road would be possible. Director Brown stated
directional boring can be considered, noting he thought there were a lot of issues with directional boring.
He indicated Staff will look into that option.
Councilmember Woodruff stated he was comfortable with the project lists in the CIP. Whether or not the
roadways should be reclaimed or reconstructed will have to be discussed at a future date.
Councilmember Turgeon stated she was okay with the plan as it stands. But, she thought Council still
needs to have a further philosophical discussion about the extension of watermain and the reclamation
versus reconstruction of roadways.
Department Project!# Priority 2010 2011 2012 2013 2014 Total
Maintenance - Bituminous Ovedays
LR -99 -99
Oa
171.600
0
189,200 198,660 208,593
768,053
Local Street Reconstruction Total
22,000 5,000 5,000 5,000 5,000
42,000
986,208
847,333
1,217,388 1,241,832 1,652,997
5,945,7S8
Municipai Water System
Redio6SP Communications System
W -10 -01
n1a
75,000
75,000
Retool SE Area WalerTreabnent Plant
W -10.02
nia
25,000
25,000
Water Main - Meedowview Road
W40-03 -A
nla
174,541
174,541
Water Main - Will Roe Segment
W- 10 -03 -B
Na
138,210
138,210
Water Main -Neale Drive
W -10 -04
Na
51,700
51,700
BE Area Water Pant Control System
W -11.01
Na
160,00
160,000
Water Main - Star Circle &Lane
W -11.02
Na
130,000
130,000
Water Main• Valleywood Circle &Lane
W -12.01
Na
272,000
272,00
Water Main - Afton
W -13 -01
Na
150,00
150,00
Water Main - Sunnyvale lane
W -13 -02
nla
10,000
10,00
Water Main - Club Valley
W -14 -01
Na
100,00
10,00
Water Main - Lake Virginia Drive
W -14 -02
Na
240,00
240,00
Municipal Water System Total
464,451
290,000
272,000 250,00 340,00
1,616,451
Parks
SUvat%nod Park- BOumarous Parking Lot
P -10 -01
Na
22,000
22,00
SiNarvrood Park- Picnic Shaper Canopy -
P -10 -02
Na
30,000
30,000
Slgnage - Tennis Court Signs
P -10-03
n1a
750
750
Badger Park- Tennis Court Resurface
P -10-04
No
10,00
1000
Manor Park Shelter Buildlg Addition
P -10.10
Na
120,00
120,000
CaOrcaa Park- HorseshoelBocce Ball Court
P -10.11
Na
1,50
1,500
Cathcart Park- Tot Lot Equipment
P-10-12
me
12,00
12-000
Skate ParWrinking Fountain
P -10-13
Na
7,50
7,50
Skate Park-Community Garden Sign &Fence
P -10.14
Na
5,20
5,20
Cathcart Park- Replace Hockey Rink tights
P -11 -0
Na
50,00
50,00
Cathcart Park -Swag Set Replacement
P41 -04
Na
2,500
1,50
Cathout Park -New Rink Boards
P -11 -05
Na
15,000
15,00
Freemen Park -Picnic Shelter Re-mol
P -11 -06
No
220
2,20
Badger Park - Refill Rinks& Warning Please Rehab
P -11 -06
Na
50,00
50,00
Badger Park - Install Rustle Trail
P -12 -03
Na
7,500
7,50
&tiger Park- OverlookNanches
P -12 -04
No
7,50
7,50
Stivevrood Park-Equipment (slide, benches)
P -12 -05
Na
14,765
14,765
Skate Park -Rehab
P42 -06
Na
4,500
4,50
Signage - All parks &entry points
P -13 -01
Na
30,00
30,00
Cathcart Park - BaaWem
P -13 -03
Na
12,00
12,00
Skate Park- Shelter
P -13 -04
nla
16,000
16,00
Mans Park- Equipment Replacement
P -14 -01
Na
50,00
50,00
Picnic Tables .3 per year
P -99 -99
Na
2,10
210
2,10 2,10 2,10
10,50
Parks Total
Public Facilities y
PIN Facility - Roofing PF40 -01
City Hap Facility - Pandng L'ghts PF -10 -03
5795 County Clubdtesidenee PF49 -99
Public Facilities Total
211,050 124,800 36,365 60,100 52,100
481,415
Na 10,00
10
Na 7,00
7,00
Na 5,00 5,000 5,000 5,000 5,00
25,00
22,000 5,000 5,000 5,000 5,000
42,000
3 ATTACHMENT 2
Tonka Equipment Company is pleased to quote the following for your
consideration:
A Tonka is to provide a equivalent replacement for the obsolete Omron
programmable logic controller used to control backwash functions. The
new system will be an Allen Bradley MicroLogix 1400 processor with
matching input and output modules. The new processor and expansion
modules will occupy the same footprint as the obsolete system and be
preloaded at Tonka Equipment with a copy of the original program. The new
system will be able to provide all existing control functions and have SCADA
and Ethernet capability.
A Tonka technician will removal and install, wire, and apply power to the new
PLC. Our technician will then verify all filter controls, and valve function. After
controls are operational our Tonka service technician will provide operator
training, and review operation and maintenance procedures. A full report will be
sent at the end of the project. All travel expenses and per diem cost for a full week
on site are included. Any unused days and travel expenses will be credited.
Tonka is to provide a final copy of PLC and OTT program with full annotation at
the end of start-up.
Par bane e1 Sale, bbr to attschee TERMS AND CONDITIONS OF QUOTATION AND SALE.
For your convenience, this sheet may be US" as your ocher for this eeulpmenL
Items Ordered
P.O. Number
Firm Name
By (Print)
Signature
TONIC EQUIPMENT COMPANY
9eff Emerson
Total Net Price
ATTACHMENT 3
QUOTATION
TONKA EQUIPMENT COMPANY
763.55.WATER
P.O. BOX 41126 -PLYMOUTH, MINNESOTA 55441 -0126
763.659.2837
FAX: 763.559.1979
13305 WATERTOWER CIRCLE a PLYMOUTH, MINNESOTA 56441
w Aonkawatsrxom
Tonka Equipment Company is pleased to quote the following for your
consideration:
A Tonka is to provide a equivalent replacement for the obsolete Omron
programmable logic controller used to control backwash functions. The
new system will be an Allen Bradley MicroLogix 1400 processor with
matching input and output modules. The new processor and expansion
modules will occupy the same footprint as the obsolete system and be
preloaded at Tonka Equipment with a copy of the original program. The new
system will be able to provide all existing control functions and have SCADA
and Ethernet capability.
A Tonka technician will removal and install, wire, and apply power to the new
PLC. Our technician will then verify all filter controls, and valve function. After
controls are operational our Tonka service technician will provide operator
training, and review operation and maintenance procedures. A full report will be
sent at the end of the project. All travel expenses and per diem cost for a full week
on site are included. Any unused days and travel expenses will be credited.
Tonka is to provide a final copy of PLC and OTT program with full annotation at
the end of start-up.
Par bane e1 Sale, bbr to attschee TERMS AND CONDITIONS OF QUOTATION AND SALE.
For your convenience, this sheet may be US" as your ocher for this eeulpmenL
Items Ordered
P.O. Number
Firm Name
By (Print)
Signature
TONIC EQUIPMENT COMPANY
9eff Emerson
Total Net Price
ATTACHMENT 3
Project: Shorewood, MN QuoteNumbor: P100297 Date 9/20/2010
B Tonka is to provide an Operator Interface Terminal with Programming.
Tonka will supply a new Panelview plus 600 OIT screen with Ethernet
connection and with the programming preinstalled. The OIT screen gives the
operator the capability to manually open and close valves, control pumps, and
adjust timers. Tonka will also provide a new Control panel door. Along with
the OIT, the door will have three indicator /push buttons for: service
indicator/backwash cancel, backwash indicator/backwash initiate, and alarm
indicator/ alarm acknowledge.
We offer the above - described items "A & B" for the net lump sum price
of. . 2$ 1,555.00
Page 2 of 7
Protect: Shorewood, MN Quote Number: P100297 Date 9/20/2010
NOTES:
I. Price is quoted FOB factory with full freight allowed to the jobsite.
2. Price does not include any sales or use taxes.
3. The attached terms and conditions apply to this proposal.
4. Shipment of material can be made within 6 -8 weeks after receipt of purchase
order.
5. Tonka to provide updated drawings of new panel wiring.
6. Working environment must be safe and accessible for technician on site.
7. Filter will be run in manual mode during the change out of the PLC. All
valves will be actuated from the solenoid panel. City shall be responsible for
well control during PLC change out.
8. Tonka will provide the new PLC preprogrammed with the program as
originally supplied at the time of start-up.
9. The attached Tonka standard terms and conditions are incorporated by
reference into this quotation, will be a part of any binding agreement
between you and Tonka, and cannot be modified by you whether by the
terms of your purchase order or otherwise, except to the extent expressly
accepted by Tonka in writing. You agree to abide by the terms of Section 1
( "General "), 3 ( "Quotations ") and 17 ("Confidential Information ") of the
Tonka standard terms and conditions with respect to the information
contained in this quotation and any other information provided to you by
To" regardless of whether you submit an order or whether you and Tonka
enter into a binding agreement regarding the purchase of the products
described herein.
ITEMS NOT INCLUDE
1. Any other components not specifically described in this proposal.
2. Lock out tag out of power during change out.
We appreciate the opportunity to provide this proposal. Should you have any questions, please feel
free to call.
Page 3 of 7
Shor ewood , MN • P100297 • t e 9/2 0/2010
£x v wx£+' tt u C^' r a ,a *` q" �.. .r'°s�5 :,,`" ° £ e & �.".w t . 77
y ak" `- ft t °ta 4 k C va
TERMS AND CONDITIONS OF QUOTATION AND SALE
1.
All quotations furnished by Tonka Equipment Company ( "Tonka'g or its authorized agents to you are Intended for your use only. Any
order you submit in connection with a quotation will not constitute an agreement unless and until Tonka sends you a written letter
accepting your order (a "Letter of Acknowledgement). You agree, however, that Sections 1, 3 and 17 of these terms and conditions
will apply to all quotations and other materials provided to you by Tonka, regardless of whether you and Tonka subsequently enter into
an agreement in connection therewith.
All orders must be submitted in writing, in response to an order. Tonka may provide a Letter of Acknowledgement, which will
constitute the entire agreement between you and Tonka and supersede all other agreements and undertakings, whether written or
oral, between you and Tonka with respect to the subject matter therein. Terms and conditions of documents other than the quotation,
the Letter of Acknowledgement and these terms and conditions shall not be deemed incorporated into the agreement between you and
Tonka unless such terms and conditions are expressly referenced in the Letter of Acknowledgement and only to the extent so
referenced. In the event of an inconsistency between these terms and conditions and the terms set forth in the Letter of
Acknowledgement, the terms of the Letter of Acknowledgement shall control, but only to the extent necessary to resolve such
inconsistency.
2ERMA _.
Net amount of invoice Is payable in full within thirty (30) days of date of invoice, unless otherwise stated. 1 -112% interest per month
(but not to exceed the maximum amount allowed by law) will be added to all past due invoices, commencing as of the due date. In
addition to any other rights or remedies that Tonka may have at law or equity, Tonka will be entitled to indefinitely suspend its
performance hereunder for so long as you have an invoice past due, Invoices may be submitted as partial shipments are made at the
election of Tanks at its sole discretion. If shipment is delayed by you beyond the scheduled date, payment shall be due in full when
Tonka prepared to make the shipment. If delivery is deferred, the equipment and material may be stored as provided in Section 7
below.
Tonka reserves the right to conduct a credit check on you, and to reject an order in whole or in part, or to require full or partial advance
payment in connection with any order, based on the results of such credit check. You agree that, it an event or events occur during
the term of a particular order that Tonke reasonably believes may adversely affect your credit- worthiness, Tonka may require full or
partial advance payment in connection with the remainder of such order.
No cash discount or early payment discounts wit be allowed. You shall have no right to set off against amounts owed to Tonka.
3. QUOTATIONS
AN written quotations automatically expire unless you submit a written order within ninety (90) days of the date of receipt. Clerical or
stenographic errors in quotations are subject to correction, Oral quotations expire the same day they are originated.
The design of all products listed in Tonka's catalog, product literature and websfte Is subject to modification at Tonka's sole discretion.
Tonka will furnish products which are Interchangeable wherever possible, but reserves the tight, at its sole discretion, to substitute
products or parts or materials thereof. Tonka further reserves the right at any time to discontinue the manufacture of any model or to
make changes . in design without incurring any obllgatkm to furnish or install the same on products previously manufactured. All Tonka
literature, Including literature in electronic format, is maintained as a source of general information and is subject to change without
notice.
4. TAXES
Prices on the products specified herein do not include sales, city, slate, federal excise, use, duties, or similar taxes. Wherever
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3
While Tanks will use commercially reasonable efforts to meet all estimated delivery dates, all such delivery dates are approximate and
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Page 4 of 7
Project: Shorewood, MN quote Number: P100297 Date 9/20/2010
S. SHIPMENTS ACCEPTANCE
All prices are f.o.b. factory- warehouse, Plymouth, Minnesota, freight allowed to the job site, unless otherwise stated. All published
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[ANFA V02Trel�
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Page 5 of 7
Prolect: Shorewood, MN QuoteNumber: P100297 Date 9/20/2010
' 1. -..'+ w �` "
, °.��. �. ^ir a'.r'z ui^;' i>^ v . A2'• ax ..,,
provided by Torks, unless such claim resulted from the recklessness or Intentional malfeasance of Tonka or its employees or agents
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if ltttlal,'.flif_tiI7;L•73af I_1f
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I& FORCEMAJEURE
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yaw
Page 6 of 7
Sh orewood , MN • P100297 Dat 9/20/20
4 ac' .', W z'' .a:`,.? G
�"
Including but not limited to epidemic, flood, earthquake, wind, hurricane, or other inclement weather; laws, proclamations, acts,
regulations, ordinances, demands or requirements of any governmental authority; explosion; accident; sabotage; revolution or
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16. GOVERNING t.AW
This agreement shall be governed by the laws of the State of Minnesota, without regard to Its conflicts of taws principles. ANY
ACTION BROUGHT IN CONNECTION WITH THIS AGREEMENT SHALL BE BROUGHT IN THE STATE AND FEDERAL COURTS
OF THE STATE OF MINNESOTA LOCATED IN MINNEAPOLIS OR ST. PAUL, MINNESOTA-
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the confidential nature of the information and the confidentiality obligations set forth herein. The foregoing obligations of confidentiality
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18. MISCELLANEOIS
You shall not assign this agreement or your rights hereunder or delegate any of your obligations hereunder to any other person without
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generally and subject to general principles of equity.
2/03
Page 7 of 7
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, SEPTEMBER 14, 2010 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Present: Chair Norman; Commissioners Robb, Edmondson,
Administrator Heck; City Council liaison Bailey; a
Absent: Commissioner Trent and Quinlan
B. Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes ofug 17,
Robb moved, Swaggert seconded, appro the Agenda as suimitte�
3. MATTERS FROM THE FLOOR
and Swaggert;
ordinator Anderson
Motion passed 510.
Patricia Hauser and Maria Fisher, representatives ctf theommnrdens, shared comments and
experience from the volunteer �aropers regarding planting se on. Hauser stated that the master
gardener's presentations, III nbways well attBpded, were very informative and appreciated by
those on hand. She regmments froi3a the master galener presenters who commended the City for
providing a community space v hich brings people togeand is embraced as a commmrity asset by
citizens. . ,.
In addrtioa %causer r shareoistatements from gardeners who wished to retain their same plot
next year dtld to even expOft plot;$kP In the coming season.
--
Chair Nornlnnhanked the voluer gardeners for sharing their thoughts.
4. REPOI2 r
A R�Rtct on,Gaty Council Meeting
Bailey reported that the Glky Council reviewed the Park CIP at their Work Session and was satisfied with
it and appreciated the Aiingness of the Commission to reprioritize their long term CIP.
B. Review Expenditure Report through End of July
Heck explained that the quarterly report reflects the expenditures associated with Manor and Silverwood
Parks mostly, and once all of the receipts are gathered for the Hennepin County grant redemption, they
will be submitted for reimbursement.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 14, 2010
PAGE20P5
C. Update on Work Program
Anderson reported that the 2010 Work Program is on target, although the drinking fountain at the Skate Park has
been delayed while the State reviews the plans.
Heck interjected that the State has reviewed the plans and asked for additional information which has further
delayed the project. He pointed out that public works staff will be performing most of the work, with a plumbing
contractor handling the plumbing details.
D. Update on Manor Park Shelter and Playgrou eptember I8
Anderson reminded the Commission of and invited them to participate m theallor Pink playground installation
scheduled for Saturday September 18` She stated that the volubteers number a ic3ttt 40 and that the shelter itself
is nearing completion. She encouraged the Commissioners 10 ' stop to see the col3ed concrete slab, as well as,
colors proposed for the shelter, designed to coordinate wyWCity Hall and the other siie erS.
E. Update on Silverwood Park
Anderson stated that the Silverwood s
out that, especially during lunch hour,
tables.
Due to his hectic schedule, Anderson acknowl
Director Brown in order to set up a meeting to
requirements.
5. REVIEW U "i`AIED CIP
Anderson stated that the
list, as well aal
and Chair-, W- rman to 1
Council
is complete, oAhihan the grading and parking lot. She pointed
le enjoy relaxing utter the shelter, in their cars, and at the picnic
e chance to connect with Public Works
condition and maintenance
is to review, the 2011 -2019 CIP and Wish
the CIP. She deferred to Administrator Heck
additional guidance as they discuss the overall CIP.
As it is the Paik w1i has closer ties to the daily happenings and needs of the parks, Bailey
stated that the i6pij does not ve any direction to provide and looks to the Park Commission to make
their recommendatia.
Robb stated that he woulI ecommend reviewing the Wish List per year and pull some of the items
forward to be placed balk into the overall CIP.
Swaggert acknowledged that, obviously, the further out the CIP goes the more latitude the Commission
has in its planning. He suggested they focus most on the next 2 -3 years, solidifying 2011 this evening.
Heck concurred, stating that the CIP is a working document, and future years are not set in stone.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 14, 2010
PAGE 3OF5
Chair Norman began by making a few recommendations, including moving the Cathcart swing set
replacement item back into the 2011 CIP for $7,500. In addition, he suggested the sliding hill be put
back for $1,000 as a minimal investment and bang for the buck for Arctic Fever.
Although Chair Norman suggested replacement of the Silverwood slide, Gaidos reminded him that staff
would be reviewing its' condition and repairing rough edges as necessary. Robb agreed, stating that he
would prefer it stay, if repaired, as it is a tough item to replace and a desirable commodity. Chair Nomlan
agreed to wait for the review and recommendation.
Chair Norman suggested the Badger Park trail come to life for $7,500 in 2012'"a ttp the second phase
including benches to come later. Finally, Norman recommended that in 2 2 the Silverwood playground
equipment be replaced.
Edmondson urged the Commission to give thought to placing a
jcurd shelter Park for the
benefit of the Southshore Community Center as well.
Anderson asked for comment on tennis court replace Apr the parks. If staff were to �puzlegrants,
would the Commission wish to pursue Badger courts, whl our ui heavily used, v tsus other Park
courts?
The Commission was satisfied with the MatforVark tennis court repine anent slated for 2015.
Heck shared the updated recommendations as presence ypstioning whetheti the tree /landscape item
should be retained within the park CIP or put into' -the treeP.
Swaggert moved, Gaidos s�60 recommending approval of`t`he updated 2011 -2019 Park CIP as
discussed. Motion passed �/0
6. SUMMER ACT S IN �).JE PARK RE D
Anderson re ' = hammer liam meffi'oranim for the Commission noting the success of
numerous ograms S10`muted o' " MCE programming is growing and that they would propose
providmgclasses at Man4arl4 for Z6,11 1 addition, Anderson pointed out that the Skateboard Camp
was d %%'% t- successful to dated hile th"afety Camp was acknowledged favorably within the Park
Survey resins Is She steered th�ommisoners attention to the Park Survey results for resident's
additional comments.
Although the Garage#3aand J4 as cancelled this summer due to a lack of performers, Anderson
suggested the Commisst t ftsider its future in 2011, especially since Excelsior also cancelled theirs
and the State Fair suffere{ fewer applicants as well.
Anderson maintained that, although all three other Music in the Park series were immensely enjoyed by
those in attendance, `too little too late' was done to promote any of these programs. She urged the
Commission to discuss the future of Music in the Parks and make a recommendation this evening to
ensure that adequate marketing and promotional support back up our efforts in 2011. She stated that the
Commission cannot delay their recommendation until May again next year and expect good results.
Anderson explained that many magazines and resources are already going to press for next summer and if
we want to submit our summer programs, we must make a recommendation as soon as possible.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 14, 2010
PAGE 4OF5
Chair Norman stated that he was on the fence regarding continuing the Music in the Park series at all. He
questioned whether the City needed some name recognition for its performer or only do one concert total,
if at all.
Robb stated he was unsure what to recommend.
Anderson stated that, in her opinion and experience, having been present at most of the concerts, it
wasn't a matter of having inadequate performances; it was a lack of promotion. She pointed out that,
although a very well known band, Root City Band was never even mentioned,on any media support
material until the week prior the event due to the late approval process Shcraga "il�ncouraged the
Commission to make a recommendation and decision either way.
Chair Norman suggested they revisit this item in January.
Edmondson stated that he concurred with Anderson that, if Fare going to do 1t c iced to do it right
and make a decision sooner than that.
Anderson indicated that she will be insistent the CommisstIllake a rCgmm either way at its
next meeting in order for staff to book the performers and Farb u' aveI in time to meet marry print
deadlines. She urged the Commissioner to come prepared to share err opinions regarding all of the
summer programs next meeting.
Chair Norman asked staff to provide the Commtssiom }v fls 2011 sunm' r budget for review for the
next meeting.
SET DATE FOR Gti�7j;PPENING OkI NOR PAT2K SHELTER AND
PLAYGROUND:'
The Commission chose Saturday OctAer 16 as its Op Douse for Manor Park, preferring the morning
half the day. The Commission cft chat Ek[duplay,caae discussed previously be mounted.
Heck noted at it had b zt delayed d p to some vandalism issues at the park over the summer and theft
of con
,rWor's tools. w
Robb aske' gaff to check to se0,4hat security measures had been taken for the Shelter. He thought
motion lights at ims had been part of the initial approvals.
8. REVIEW A ,DISGIJSS COMMUNITY GARDENS FOR 2011
As discussed briefly earll4i; Anderson noted that the garden had a waiting list which began at 7, three of
which were accommodated throughout the season. In an effort to inform Public Works staff of the space
in need of tilling this fall, she asked the Commission to consider what direction they'd like to take
regarding expansion or shrinking the garden this fall.
Chair Norman stated that while he was hesitant to expand the size of each individual plot, he felt adding
an additional row of 5 plots to the west was warranted. In addition, he was comfortable with providing
the current gardeners a `first right of refusal' of sorts the second year.
Robb stated that he would prefer to see the City follow a lottery system for filling plots.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 14, 2010
PAGE50F5
Gaidos suggested the Commission lionor the gardeners who were here from the outset by accommodating
their wish to have the same plot.
Chair Norman suggested the City offer `X' number of spots for 2011 on a first come first served basis,
although you can reserve your same spot if you are first in.
Edmondson moved, recommending that the Community Garden be expanded by two rows (10
plots) to the west of the current size.
Motion failed for lack of a second.
Robb moved, Gaidos seconded, recommending the expansion o' jhe C6 Garden by one
additional row (or 5 plots) to the west available on a first cgmt ,p first served bi(sis when offered to
residents first, noting that returning gardeners get precAcefor their same - 6 1, Motion passed
4/1, Edmondson dissenting due to the fact he would 1*,,' o seethe commission apwed two rows.
9. NEW BUSINESS
Chair Norman relayed Commissioner Quinlan'
s question regards "the flag at Freeman little league
fields. As it is torn and tattered, Quinlan quejp }led whose respons5 is would be to have it replaced
Heck indicated that he check into it and get
10. ADJOURN
Gaidos moved, Robb seconded, acjjourning the P#)i Commission Meeting of September 14, 2010,
at 8:50pm. Motion PAO"'d.$l0.
RESPECTFULLY SUBMITl
Department Council Meeting Item Number
Parks September 27, 2010 7A
From: Twila Grout, Administrative Assistant Date: September 22, 2010
Kristi Anderson, Community Rec Resources
CC: Larry Brown, Director of Public Works
Background / Previous Action
At the Park Commission meeting of September 14, the Park Commission reviewed the
community garden season and the expansion of the community garden.
Representatives from the community garden were present at the park meeting and shared
comments from other gardeners. There are gardeners who wish to retain their same plot next
year or expand their plot. Attached is the feedback from the gardeners on their experience this
season.
The Park Commission made a recommendation to expand the Community Garden by one
additional row (or 5 plots) to the west available on a first come first served basis when offered
to residents first. Returning gardeners get precedence for their same plot.
Staff Recommendation
Staff recommends that the City Council authorize expansion of the Community Garden by one
additional row (or 5 plots).
Council Action:
CITY OF
SHO"WOOD
5755 Country Club Road . Shorewood, Minnesota 55331 . 952- 474 -3236
Fax: 952-474-0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us
To: Park Commission
From: Twila Grout — Administrative Assistant
Kristi Anderson - CRR
Date: August 31, 2010
Re: Park Agenda Item 8 - Community Garden Discussion
The Commission may recall the Community Garden was expanded to include ten plots this year. If you've visited
the site, you will notice the bounty of vegetables and herbs taking root at the garden.
Early this spring, the plots were sold out and a waiting list of 7 people was created, three of which, thm attrition,
received a garden plot during the course of the season. Staff has received no complaints from neighbors or users with
regard to the gardens and public works has done an excellent job of filling the barrels and responding to, very few if
any, gardener requests.
On the other hand, staff has received several positive comments via email and phone supporting the gardens,
complimenting the youth at the skate park, and urging the city to expand the effort in 2011. While unfenced, other
than divisions between plots, the gardeners did a good job maintaining the overall appearance of the garden in
accordance with the standards set forth in the Guidelines.
The Commission should discuss the Community Garden to determine:
1) Whether to continue with the gardens in 2011
2) Whether to expand the site this fall —there is adequate space to add 1 -2 more rows to the west
3) Whether to eliminate or prepare fewer plots next year
Twila Grout
From: Patricia Hauser [phauser @mchsi.com]
Sent: Tuesday, September 14, 2010 10:22 PM
To: Kristi Anderson
Cc: Twila Grout; Chris Lizee Contact; Julie Moore; Jeremy Norman
Subject: Community Garden Feedback FYI
Attachments: Community Grdn 2010 responses .docx; ATT349752.txt
Hi Kristi,
Here are the emails from the little questionnaire I put out to the Community Gardeners. I gave you copies of them @
tonight's park board meeting and now you have them in email format.
Two other gardeners told me at last Sunday's class that they were definitely planning to come back next year (hopefully
to their same plots, but LARGER in size). As you'll read in the gardeners' feedback below a common theme was bigger
plots. Also, one gardener told me that not everyone reads the Shorewood newsletter and her friends at
first didn't believe her that we actually had a community garden.
Several of her friends asked her to be sure to let them know when the community garden sign up began next year so I
expect it will continue to grow as the word gets out.
Thanks for your help this year. Hope the park board discussion about the Community Garden went well and Shorewood
continues to have a super community garden next year!
Best wishes,
Patricia Hauser
Community Gardeners Feedback 2010
Maria Fischer — Plot # 10
Some questions I have regarding your experience:
1. What worked? Having a garden in pure sun was wonderful!
2. What didn't? well next year I will be more prepared for the insects — ))Especially the
Japanese beetles
3. Do you want a plot next year? Yes, yes definitely want a plot again..
4. If yes, same size? Same space? Larger? Possibly two plots? I will take anything but
I would love to have a bigger plot but would also love to have my same plot..i
5. If no, why not?
6. If you could change one (or more) thing(s) what would that (they) be? I would hope
that next year when they turn over the dirt they would smooth it so that all the plots have
the same amount of dirt.
7. Were you a first time gardener or experienced gardener? I am a medium experienced
gardener.. mostly flowers..
8. Did you attend any of the classes offered each month? yes i did..but missed a couple
because of having the wrong schedule. My own fault
9, Did you get to know someone in the community better because of your garden?
Enjoyed all the gardeners that I met and worked and talked together about our garden
problems.
10.Comments you wish to share:Shorewood having community gardens is one of the
best things we have...) have been surprised that we have just started to have gardens
since most other cities and towns have them....
I have enjoyed hearing about all the successes and watching the garden that a mom and
daughter had for the first time..They really enjoyed themselves and learned a lot ... This
was a great experience for all of us and I hope we do contiinue to have the gardens.
Hello and thank you for your efforts on our behalf!
Everything worked for me, ie, I had no abnormal problems. I grew tomatoes,
pole beans, and beets.
I would like a garden next year and hopefully, a
larger one or 2 contiguous plots. I do not know what I would change because
I have no complaints.
The city water barrels worked fine. I am somewhat
experienced but I have some things to learn. I did attend some of the
classes offered and they were very helpful.
My only comments are that the
plots were awfully small and the price was relatively high. Note that
Excelsior charges $20 for a 15'X 20' garden plot with running water. I
understand that in ground water is a lot to expect, but let's drop the price
and make some plots larger for those of us who want them.
Joe Turner Realty - Plot # 1
4963 Kensington Gate
Shorewood, MN 55331
612- 816 -1025
Joe(a(a�joeturnerealty.com
wwwwwww: twwwwwww wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwxwwwwwwwwwwwwwwwwwwww
What worked: The water bins were kept full thanks to city staff. A hose
bib might be a good improvement. It was great to have the master gardener
so often.
What didn't work: Not enough space for each garden. It would be best to
have a double wide for next year. There is certainly more room for
additional gardens and we encourage you to free up more space for next year.
Yes, we want double plot next year.
We had a lot of interaction at the garden plots and not just with gardeners
so this was a great for the city.
We hope to recruit additional families /gardeners for next year. Thank you
for hosting the city gardens this year.
Dayton Reardan - Plot # 8
1 have to go to curriculum night so cannot make it Tuesday evening. But
did want to share a few words.
My daughters and I decided to do the
garden together this summer. We have no experience gardening so it was
a learning experience for all three of us. We rode our bikes over
together in the evenings and watered, planted, etc.
We all really
enjoyed the experience - we weren't entirely successful but some of our
plants did great. Others we wouldn't do again. But we learned it
together and had fun being together, being outside, doing something
healthy.
A little more space would be helpful. Some of those plants just need
space... But even if the space stays the same we definitely want to do
it again next year and have already started planning! We truly enjoyed
the classes that we were able to make and learned a great deal. Would
love to have more of that guidance!
I'd like to share my appreciation to Shorewood for supplying the space
and the water. We had a very positive experience!
One thought - it
would be nice to have a little compost spot nearby where we could put
the weeds, rotten produce, plant extras etc. I hated putting all that
stuff in the garbage.
Regards,
Sherri B. McDaniel - Plot # 9
VP and GM, Worldwide Temperature I Rosemount
Emerson Process Management 18200 Market Blvd I Chanhassen I MN 155317
Patricia,
Thanks for the opportunity to meet with you and the other gardeners at the
Shorewood Community Garden site. It was so fun to view the gardens and to
share in the gardeners' enjoyment of their produce and the pleasure it has given
them to grow their own food.
They have also clearly enjoyed the sense of community it has provided them, as
they have met the other gardeners and compared notes on growing vegetables,
talking about recipes, etc.
With the renewed interest in growing local and healthy food, I think your
community garden is a wonderful asset to the families in your community.
Thanks, again! And best wishes to all of you. I would be happy to come again
and talk with your group.
Sincerely,
Judy Strommen
Hennpin County Master Gardener Program
U of M Extension
Twila Grout
From:
Patricia Hauser [phauser @mchsi.com]
Sent:
Friday, September 10, 2010 9:39 PM
To:
Twila Grout; Julie Moore; Brian Heck; Larry Brown
Subject:
Fwd: Shorewood Community Garden Success
Hi There!
Thanks for your continued support of commLmity gardening in Shorewood! I thought you might enjoy this
letter from one of the Master Gardeners. I just sent it on to Kristi Anderson & then realized you'd probably
enjoy it too.
Patricia
Hello, City of Shorewood Mayor and City Council,
I am writing you today as a Shorewood resident and Hennepin County Master Gardener. As a Master
Gardener I have the opportunity to share horticultural information and experience in a variety of settings.
This summer I had the privilege of doing so twice at the Shorewood Community Garden near the
skateboard park. The gardeners were very eager to learn the best practices for small space gardening. I
was favorably impressed with the garden space, the gardens themselves, and think the offering of
community gardening has many positive aspects. This is a place where people not only can grow food
but where community can gather and connect through a common interest. I hope this opportunity will
continue in the future. Community gardens are a positive feature in our City of Shorewood. I have
attached several photos from my last session.
It was great to see water barrels provided but I'm sure the gardeners would really appreciate a water
faucet to attach hoses. Also, I would suggest that the gardeners be allowed to "renew" and keep their
same spaces from year to year so that they can know what has been grown previously and how the
ground was treated. Finally, I'm sure the gardeners would like larger plots or the opportunity to "rent"
more than one adjacent plot if they are feeling ambitious.
Yours truly,
Karan Newberg
26960 Beverly Drive
Shorewood, MN
�t
Community Garden
OLYMPUS DIGITAL CAMERA Success
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Twila Grout
From: Pat Fasching
Sent: Monday, August 02, 2010 8:05 AM
To: Twila Grout
Subject: FW: Summer Garden Rentals
From: Dayton Reardan [mailto:Dayton @Reardan.org]
Sent: Friday, July 30, 2010 11:00 AM
To: Pat Fasching
Subject: Summer Garden Rentals
Dear City Council: My wife has leased for $12 a garden plot this summer. I wish to provide some feedback as the
spouse. The park or lot where you have placed the trial was previously just about completely unused. I have met some
of the skateboarders even. Having this area has encouraged residents of Shorewood to get out, meet other city
residents, and even to involve others of the community who would not otherwise interact. It gets me out and I am not a
gardener. I am attending a master gardener session this Sunday whilst my wife is out of town. I encourage you to
continue this garden plot program and to expand the number and size of plots you rent. Water so far has not been an
issue so please thank the city staff for keeping the "rain barrells" sufficientily topped up with enough water.
Sincerely yours
Dayton Reardan (wife Kristy Reardan)
22345 Bracketts Road
Shorewood, MN 55331 -3208
Telephone: 952-474-9628
Facsimile: 952-474-9629
E -mail: Dayton(a)Reardan.org
WebSite: www.Reardan.org
Department Engineering Council Meeting 09/27/10 Item Number: 9A
From: James Landini, P.E.
Item Description: Star Lane and Star Circle Road Rehabilitation Project
Background / Previous Action
The 20 year Roadway Plan identified Star Lane and Star Circle for rehabilitation in 2011. The road has a
rating of 3, it has 50 feet of right -of -way, and the road is approximately 24 feet wide, Star Lane is 750
feet long and Star Circle is 180 feet long. The water main is adjacent to the project making a watermain
extension possible.
Attachment 1 is the Feasibility report for Road Rehabilitation and Water Main Improvements under Star
Lane and Star Circle as part of the road reconstruction project. The report presents four parts for
consideration. The four parts are street rehabilitation, stormwater improvements, watermain
improvements and sanitary sewer improvements.
The Feasibility report includes:
24- foot -wide Star Lane with edge control outside of driving surface.
24- foot -wide Star Circle with edge control outside of driving surface.
Installation of watermain consisting of 8" main, hydrants, and service stubs to adjoining
properties.
Sanitary Sewer improvements consisting of potential pipe repair, infiltration sealing and inflow
sealing.
Reclamation option with no water main.
The project as described in the report is necessary, feasible and a cost - effective solution for these
proposed improvements. The watermain improvements are proposed to be assessed on adjoining
properties. Consequently, a public hearing must be held prior to ordering the improvement project. As
the adjoining property owners did not petition to be assessed for the City water improvements,
approval by a four - fifths majority of the Council will be required to order the water improvements with
assessments.
Attachment 2 is a petition from local residents against street improvements. There are 8 properties
represented on the petition.
Attachment 3 is the survey results from the online survey. Seven properties expressed interest in
investigating access to municipal water service. There are 15 properties along the potential project.
Options
1. Accept the Feasibility report and petition by motion.
2. Direct staff to revise the Feasibility report for a different scenario, this would entail additional
time and consulting fees.
Council Action:
3. Direct staff to schedule a public hearing for Council to consider a watermain extension by
resolution.
4. Do nothing.
Staff Recommendation
Staff recommends that the Council accept the Feasibility Report and accept the Petition. A
resolution approving the Feasibility Report for the Star Lane and Star Circle improvements is
attached. As special assessments are proposed for watermain improvements a public hearing will
need to be held per Chapter 429 of Minnesota Statutes. The resolution would set October 25,
2010, for the public hearing. Council would need to order plans and specifications at the public
hearing to stay on schedule.
CITY OF SHOREWOOD
RESOLUTION NO. 10-
A RESOLUTION APPROVING FEASIBILITY REPORT
ON PROPOSED IMPROVEMENTS AND SETTING PUBLIC HEARING DATE
CITY PROJECT 11 -01
STAR LANE AND STAR CIRCLE
ROAD REHABILITATION PROJECT
WHEREAS, the City Council authorized preparation of a Feasibility Report for
the Star Lane and Star Circle, Drainage and Utility Improvements; and
WHEREAS WSB, prepared this report, which was received by the Council on
September 27, 2010, and
WHEREAS, the report provides information regarding whether the proposed
project is necessary, cost - effective, and feasible.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota,
1. Accepts the Feasibility Report for City Project 11 -01; and
2. Sets the Public Hearing for these improvements on October 25,
2010, as special assessments are proposed.
3. Direct staff to obtain any easements necessary for the
improvements.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 27th day of September, 2010.
Christine Lizee, Mayor
Attest
Brian Heck, City Administrator /Clerk
� September 27, 2010
Star Lane and Star Circle
Rehabilitation Project
Prepared for:
�� �
•
• ' • � �
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
952.960.7400
City Project No. 11 -01
W SB Project No. 1454 -46
701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 763.541.4800
WSB
@Aaaoclmu. Me.
I K%l1010m11111;7D1 Ell N1
STAR LANE AND STAR CIRCLE
REHABILITATION PROJECT
[am 11UwtT131 DEN 801119i1011
FOR THE
CITY OF SHOREWOOD, MINNESOTA
September 27, 2010
Prepared By:
WSB & Associates, Inc.
701 Xenia Avenue South, Suite 300
Minneapolis, MN 55416
763 -541 -4800
763 - 541- 1700(Fax)
Feasibility Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Vi�►7 J
&euoame.. ma Engineering • Planning • Environmental Construction 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel 763-641 -0800
Fax ]63-641 -1]00
September 27, 2010
Honorable Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Feasibility Report
Star Lane and Star Circle
Roadway Reconstruction and Water main Improvements
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Dear Mayor and City Council Members:
Transmitted herein is the feasibility report for the proposed Star Lane and Star Circle
Rehabilitation Project. The project as prepared herein includes consideration of roadway
reconstruction versus roadway reclamation of the existing street along with the possibility of
installing water main, should the City of Shorewood desire to do so.
The report contained herein presents costs for the project as well as proposed funding including
assessments, based on the City assessment policy.
We are available at your convenience to discuss this report. Please feel free to contact me at
763 -541 -4800 if you have any questions.
Sincerely,
WSB & Associates, Inc.
Mark A. Erichson, PE
Project Manager
Enclosure
cc: Larry Brown, City of Shorewood
James Landini, City of Shorewood
sit,
CERTIFICATION
I hereby certify that this plan, specification, or report was prepared
by me or under my direct supervision and that I am a duly
Licensed Professional Engineer under the laws of the State of
Minnesota.
Mark A. Erichson, PE
Date: September 27, 2010 Lie. No. 40886
Quality Control Review by:
Jeremy A. Koenen, PE
Date: September 27, 2010 Lie. No. 47995
FeosRulity Report
Shv 1n... mid ffi CSlk
Reho ftf ion Project
C3y ofSharenood Project No. 11 -01
WSB ProjectNO. 145946
IKI131100*4117►10DIONW
TITLE SHEET
LETTER OF TRANSMITTAL
CERTIFICATION SHEET
TABLE OF CONTENTS
1. EXECUTIVE SUMMARY ................ ...............................
2. INTRODUCTION .............................. ...............................
2.1 Authorization .............................. ...............................
2.2 Project Overview ........................ ...............................
2.3 Scope ........................................... ...............................
3. EXISTING CONDITIONS ............... ...............................
4. PROPOSED IMPROVEMENTS ..... ...............................
4.1 Street Improvements ................... ...............................
4.2 Sanitary Sewer and Water Main Improvements ........
4.3 Storm Sewer Improvements ........ ...............................
4.4 Easements ................................... ...............................
4.5 Access During Construction ....... ...............................
4.6 Permits / Approvals ....................... ...............................
5. FINANCING ....................................... ...............................
5.1 Opinion of Cost ........................... ...............................
5.2 Funding ....................................... ...............................
6. PROJECT SCHEDULE .................... ...............................
7. CONCLUSIONS AND RECOMMENDATIONS..........
Appendix A
Figures
Appendix B
Opinion of Probable Cost
Preliminary Assessment Roll
Appendix C
City of Shorewood Decision Flowchart for
Street Reconstruction vs. Pavement Reclamation
.1
.3
..3
..3
..3
.4
.5
..5
..6
..6
..6
..6
..7
.8
..8
..8
10
11
Feasibility Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
1. EXECUTIVE SUMMARY
The Star Lane and Star Circle Roadway Rehabilitation Project is a City Council initiated project.
The project includes the reconstruction or reclamation of the following streets:
• 750 feet on Star Lane from Smithtown Road to the north ending in a cul -de -sac.
• 180 feet on Star Circle from Smithtown Road to the east ending in a cul -de -sac.
The purpose of the project is to improve the roadway condition, provide additional storm sewer
facilities if found to be necessary, and to consider construction of 8 -inch water main and services
to serve the existing houses in the area.
Roadway reconstruction versus roadway reclamation has a significant impact on construction
costs. Each option has advantages and disadvantages and is discussed in greater detail in this
report. The City of Shorewood's decision flowchart for Street Reconstruction versus Pavement
Reclamation was utilized for the analysis of these two options and is included in the appendix of
this report.
The street improvements will allow for building Star Lane and Star Circle to the meet the City's
standard street section. The addition of concrete edge control will allow for the conveyance of
storm water runoff to be contained and directed toward the drainage ditch adjacent to Smithtown
Road instead of draining across resident properties.
An existing 9 -inch PVC sanitary sewer line constructed in 1974 serves the area. Televising the
existing sanitary sewer lines revealed the line is in fairly good condition with a few minor
deficiencies. The City will repair these deficiencies through a separate contract. The contractor
will install external sealing protection systems (Infi- Shields) and new castings for the sanitary
manholes when replacing the street section. The contractor will be required to maintain access to
the existing houses at all times during construction.
The proposed schedule for the project allows for constructing the utilities, drain tile, concrete
edge control, aggregate base, and bituminous base course improvements in 2011. The
bituminous wear course and final project restoration is anticipated to be completed during the
spring of 2012.
The estimate for the total project cost for the street and utility improvements as proposed herein
for Option 1 — Roadway Reconstruction with water main improvements, is $602,700. Proposed
funding for the project will include the City Street fund, Storm Water Utility fund, and
assessments for water main improvements. The estimated assessed amount for water main
improvements is $8,023.08 per lot.
The estimate for the total project for Option 2 — roadway reclamation without water main
improvements, is $343,900. Proposed funding for the project will come from the City Street
Fund and the Storm Water Utility Fund.
Feasibility Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Page 1
The project as described herein is necessary, feasible, and cost - effective from an engineering
standpoint. It is the recommendation of WSB & Associates, Inc. that the City Council call for
the public hearing and order the improvements as proposed.
Feasibility Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Page 2
2. INTRODUCTION
2.1 Authorization
The City Council of Shorewood, at its July 12, 2010, meeting, authorized the preparation of a
feasibility report for the Star Lane and Star Circle Rehabilitation Project. The project has been
designated as City Project No. 11 -01.
2.2 Project Overview
Figure 1 in Appendix A illustrates the proposed project area The proposed project consists of
improvements to Star Lane and Star Circle.
2.3 Scope
The scope of the feasibility report includes consideration of street reconstruction versus street
reclamation, storm sewer, and possible water main improvements on the following streets:
• 750 feet on Star Lane from Smithtown Road to the north ending in a cul -de -sac.
• 180 feet on Star Circle from Smithtown Road to the east ending in a cul -de -sac.
The extent of the roadway work needed will depend on whether the City of Shorewood decides
to provide water main service to the properties along Star Lane. If water main is intended to be
constructed, the roadway will need to be reconstructed, as roadway reclamation would no longer
be a viable option.
Feasibility Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Page 3
3. EXISTING CONDITIONS
Star Lane is an existing bituminous street that is approximately 24 feet wide. The pavement is in
poor condition with patches, cracking, and an uneven surface. The existing street currently does
not contain any edge control.
Star Lane connects to Smithtown Road and extends east approximately 750 feet north to a dead
end cul -de -sac. Star Circle extends 180 feet to the east from Star Lane and also culminates in a
cul -de -sac.
The lots of Star Lane and Star Circle are part of the Westwood 3` and 4"' Addition
developments.
An existing 9 -inch PVC sanitary sewer line serves the lots on Star Lane and Star Circle. The
condition of the sanitary sewer has been evaluated by Infratech and was found to have minor
deficiencies including leaking joints and traces of mineral deposits.
An existing 8 -inch ductile iron water main is stubbed from Smithtown Road to the north into Star
Lane.
Storm water drains from Star Circle to the west to Star Lane. Star Lane drains from the roadway
to front yard areas with the general drainage pattern from north to south to the existing ditch
along Smithtown Road. Storm water ponds and storm sewer are not present in the project area.
A 15 -inch culvert under Star Lane (parallel to Smithtown Road) exists to convey storm water
from east to west. The upstream and downstream swales are very flat and do not provide a good
means for conveyance of storm water runoff.
Feasibility Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Page 4
4. PROPOSED IMPROVEMENTS
4.1 Street Improvements
The City has and follows a decision flow chart for Street Reconstruction versus Street
Reclamation which has been included in Appendix C. Working through the flow chart, the City
has both roads rated with a PASER rating of 3 on scale of 1 -10. The City does have adequate
right -of -way over the roadway but the existing foundation soils are poor. These determinations
result in a recommendation of full reconstruction as identified in Option 1 below.
For the purpose of comparison, two methods of improving the roadway surface on Star Lane
were considered. Option 1 consisted of providing Shorewood's standard street section (roadway
reconstruction). Option 2 considered roadway reclamation to improve Star Lane and Star Circle.
Option 1 — Roadway Reconstruction (Figure 2):
The proposed improvements will consist of full depth milling of the existing pavement surface
and thoroughly mixing it with the existing aggregate base. The milled asphalt material will be
temporarily removed and stockpiled in the roadway area at the north end of Star Lane and east
end of Star Circle. Subgrade excavation will remove approximately 2 feet of soil to prepare the
street for the new material.
As shown on the City's standard typical section, a geotextile fabric provides separation between
the subgrade and the roadbed aggregates. Then 24 inches of select granular borrow would be
placed in the street with drain tile placed along the edge of the subgrade to aid in keeping the
roadbed dry and strength intact. The recycled or reclaimed class 5 aggregate base would be
placed over the select granular borrow. Next, the concrete edge control would be constructed on
both sides of the street to provide a 28.67 -foot back -to -back street width. The proposed street
width is consistent with Shorewood's typical street width. If water main is chosen to be included
in this project, Option 1 is required due to the nature of water main construction and its impact
on the roadway subgrade. The final lift of bituminous paving would be placed one year after the
bituminous base is constructed.
Option 2 — Roadway Reclamation (Figure 2):
The proposed improvements will consist of full depth milling of the existing pavement surface
and thoroughly mixing it with the existing aggregate base. Drain tile construction along the edge
of the road subgrade will aid in keeping the roadbed dry and strength intact. This option is not
viable should the City of Shorewood elect to construct water main within Star Lane and Star
Circle.
If water main is chosen to be included in this project, Option 1 is required due to the nature of
water main construction and its impact on the roadway subgrade. The final lift of bituminous
paving would be placed one year after the bituminous base is constructed.
Emergency access and maneuverability of the roadway was reviewed to determine if any
improvements were necessary.
Feasibility Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Page 5
Star Lane and Star Circle each terminate in a cul -de -sac. The Star Lane cul -de -sac is larger in
diameter than that of the City standard while the Star Circle cul -de -sac is smaller than the City
standard. It is proposed to reduce and expand the Star Lane and Star Circle cul -de -sacs,
respectively, to meet the City standard cul -de -sac with a diameter of 45 feet. The proposed street
improvements are identified in Figure 3.
4.2 Sanitary Sewer and Water Main Improvements
External sealing protection systems (Infi- Shields) are proposed to be constructed on all sanitary
manhole structures. The seals will be installed when the street is upgraded. The Infi- Shield is
placed on the outside of the adjusting rings on the sanitary sewer manhole structures to prevent
rainwater from infiltrating into the sanitary sewer system. The internal deficiencies, as
previously noted, will be repaired under a separate contract from this project.
The project area is zoned R1 -C, which has the following requirements: minimum 20,000 square
foot area, minimum 100 -foot width, and minimum 140 -foot depth. No further subdivisions are
allowed under current zoning; therefore, additional sewer services will not be provided.
Figure 4 identifies the proposed possible water main improvements. The water main extensions
would include constructing an 8 -inch DIP water line from an existing 8 -inch water line that was
previously extended with the 16 -inch water main along Smithtown Road.
Each lot would receive a 1 -inch copper water service.
4.3 Storm Sewer Improvements
Figure 3 identifies the proposed storm sewer improvements, which at this time consist of
constructing concrete swales at the intersection of Star Lane and Smithtown Road to convey the
water to the existing ditches. Any increase in impervious area will result in the requirement of
permanent BMPs as outlined in the regulatory guidelines of the Minnehaha Creek Watershed
District. The proposed BMP consists of cleaning sediment from the existing ditches to construct
the ditches with vegetated buffers.
If the street were constructed to maintain the existing impervious surface area with no proposed
increase in impervious, no BMPs would be required. The street could continue to convey water
to the existing drainage ditches adjacent to Smithtown Road without the need for additional
storm sewer improvements.
4.4 Easements
All work as proposed in this report is contained within the existing right of way. Therefore, it is
not anticipated to obtain any right of way or additional easements.
4.5 Access During Construction
Access for emergency and service vehicles, as well as for residents, will need to be
accommodated during construction and will be incorporated into the project specifications. The
Feasibility Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Page 6
contractor must maintain at least one lane of vehicular access at all times while constructing the
improvements. The contractor will ultimately be responsible for maintenance of this road and
maintaining access.
4.6 Permits /Approvals
Permits required as part of the proposed improvements are anticipated as follows:
Minnesota Pollution Control Agency (MPCA)
• NPDES Construction Activity Permit
Minnesota Department of Health (MDH)
• Water Main
Minnehaha Creek Watershed District
• Watershed District Permit
Feasibility Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Page 7
5. FINANCING
5.1 Opinion of Cost
A detailed Engineer's Opinion of Probable Cost for the proposed improvements can be found in
Appendix B of this report. These opinions of probable cost incorporate projected 2011
construction costs and include a 10% construction contingency and 25% indirect costs. The
indirect costs include legal, engineering, administrative, and financing items. A summary of the
project costs is shown below:
OPTION 1— PAVEMENT REMOVAL AND WATER MAIN CONSTRUCTION
Schedule A — Star Lane and Star Circle Improvements
Schedule B — Star Lane and Star Circle Water Main Improvements
$464,200.00
I $104,300.00
Schedule C — Star Lane and Star Circle Sanitary Sewer Improvements
$6,900.00
Schedule D —Star Lane and Star Circle Storm Sewer Improvements
$27,300.00
ESTIMATED TOTAL PROJECT COST
j $602,700.00
OPTION 2 — PAVEMENT RECLAMATION WITHOUT
WATER MAIN CONSTRUCTION
Schedule A —Star Lane and Star Circle Improvements $309,700.00
Schedule B — Star Lane and Star Circle Water Main Improvements $0.00
Schedule C — Star Lane and Star Circle Sanitary Sewer Improvements $6,900.00
Schedule D — Star Lane and Star Circle Storm Sewer Improvements 1 $27,300.00
II ESTIMATED TOTAL PROJECT COST $343,900.00 II
5.2 Funding
The proposed funding for the project will be by assessment for the cost of the water main
improvements, consistent with Shorewood's assessment policy. The total cost of the water main
improvements will be assessed equally to each property owner. The City's Street and Sanitary
Sewer Fund will be used to cover 100% of the street and sanitary sewer improvement costs,
respectively. The storm sewer improvement costs will be covered 100% by the City's Storm
Water Utility Fund. The amount for each fund is summarized in the tables on the following
page.
FeasibiW Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Page 8
OPTION 1 — PAVEMENT REMOVAL AND WATER MAIN
CONSTRUCTION
STREET FUND
..
SANITARY SEWER FUND
$464,200.00
$6,900.00
STORM WATER UTILITY FUND
$27,300.00
WATER MAIN
$104,300.00
OPTION 2 — PAVEMENT RECLAMATION WITHOUT
WATER MAIN CONSTRUCTION
STREET FUND 1 $309,700
SANITARY SEWER FUND
$5,900.00
STORM WATER UTILITY FUND $27,300.00
WATER MAIN
$0.00
Based on this funding scenario, thirteen (13) of the benefiting property owners in the proposed
project area would be assessed $8,023.08 for Option 1 — Pavement Removal. The residents of
5720 and 5715 Star Lane were assessed for water main on a previous project. The City funds
will cover the remaining costs outlined above.
FeasibiW Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Page 9
6. PROJECT SCHEDULE
Survey data gathering for Star Lane and Star Circle is complete. Final design and permitting
would begin immediately if City Council is inclined to move forward with the proposed
improvements. The following schedule accommodated time for design and permitting.
The proposed schedule for this improvement is as follows:
Order Feasibility Report ......................................................... ............................... July 12, 2010
Accept Feasibility Report and Set Public Hearing ...... ............................... September 27, 2010
Public Hearing on Proposed Improvements and
Council Orders Plans and Specifications ........................... ........................October 25, 2010
Hold Neighborhood Meeting on Final Design.
Receive Permits ................ ...............................
Approve Plans and Specifications and
Authorize Advertisement for Bids
Receive Bids..
.... ............................... December 2010
............... January 2011
....................... January /February 2011
.......... ............................... March 2011
Consider Bids and Award Contract ..............
Begin Construction ........ ...............................
Substantial Completion of Construction.......
Certify Assessments to County Auditor
Completion of Construction ..................
June 2012
Feasibility Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Page 10
CONCLUSIONS AND RECOMMENDATIONS
Based on the preceding discussions, we offer the following conclusions for Options 1 and 2:
An 8 -inch water main with 1 -inch copper water services (Option 1) can be added to
Star Lane.
2. The ditch adjacent to Smithtown Road should be cleaned of sediment and
reestablished with a vegetated buffer.
Access to the residents will need to be provided during construction.
4. The sanitary sewer in the project area was televised and reviewed with only minor
deficiencies found. The deficiencies will be repaired under a separate project
contract.
The addition of external sealing protection systems when added to all manholes
located within the project area will minimize rainwater (inflow) from entering the
sanitary system.
6. The addition of a perforated drain tile behind the concrete edge control will minimize
the potential for frost heave by removing water from the roadway subgrade. It will
also provide sump pump outlets for the adjacent houses.
7. The project is necessary to improve upon the existing street and utility conditions,
feasible to construct, and cost - effective through resident assessment and City funds
from an engineering standpoint. Please note assessments are only identified for
Option 1.
Based on the preceding discussion, we offer the following recommendations:
It is the recommendation of WSB & Associates, Inc. and City staff to construct
improvements as proposed herein.
2. The City Council accept this feasibility report and call for the public hearing. This is
necessary to order the improvements consistent with Minnesota State Statute No. 429
governing public improvements.
The water main improvements (if any) should be funded by assessments to the
benefiting property owners.
Feasibility Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Page 11
APPENDIX A
Figures
FeasibiW Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
EXISTING CONDITIONS
PROPOSEDIMPROVEMENTS
2' TYPE SP 12.5 BITUMINOUS NEARING COURSE
2357 BITUMINOUS TACIT COAT
2' TYPE SP 125 BITUMINOUS NON -WEAR COURSE
S' MINIMUM RECLAIMED AGGREGATE BASE
RECLAMATION OPTION
® aaaa. l l
A
701 Xenla venue Soulh, 3uee 300
WSB Mlnneapolls, MN 55418
Q www.ws6 5541
& Associates, Inc.
STAR LANE - STAR CIRCLE
IMPROVEMENT PROJECT
TYPICAL SECTION
" MNING N S TR U 00N I SHOREWOOD MINNESOTA
INFRASIRUCRIRE ENGINEERING PIPNNING CON5TRUGTION /
O JCIRCIIIUCI L/, LV I V
WSB Project No.1459 -46
FIGURE
2
FULL RECONSTRUCTION OPTION
APPENDIX B
Opinion of Probable Cost
Preliminary Assessment Roll
FeasibiW Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
Opinion of Probable Cost
WSB Project: Star Lane and Star Circle Design By: JAK
Project Location: Shorewood Checked By: MAE
City Project No.: 11 -01
WSB Project No: 1459 -46 Date: 9/27/2010
Item
No.
MN/DOT
8pec� ca[iov
No.
Description
Unit
Estimated
Total
Quantity
Estimated
Unit Price
ta Cost
To
Total Cost
STAR LANE AND STAR CIRCLE
OPTION 1
A. STREET IMPROVEMENTS (PAVEMENT REMOVAL)
1
2021.501
MOBILIZATION
LUMP SUM
1
$ 9,900.00
$ 9,900.00
2
2101.502
CLEARING
ACRE
0.1
$ 10,000.00
$ 1,000.00
3
2101.502
CLEARING
TREE
10
$ 300.00
$ 3,000.00
4
2101.507
GRUBBING
ACRE
0.1
$ 7,500.00
$ 750.00
5
2101.507
GRUBBING
TREE
10
$ 250.00
$ 2,500.00
6
2104.505
REMOVE BITUMINOUS PAVEMENT
SO YD
3550
$ 3.50
$ 12,425.00
7
2104.505
REMOVE BITUMINOUS DRIVEWAY PAVEMENT
SO YD
500
$ 5.00
$ 2,500.00
8
2104.513
SAWING BITUMINOUS PAVEMENT FULL DEPTH
LIN FT
400
$ 3.50
$ 1,400.00
9
2104.523
SALVAGE - & REINSTALL SIGN
EACH
5
$ 150.00
$ 750.00
10
2104.523
SALVAGE MAIL BOX
EACH
15
$ 125.00
$ 1,875.00
11
2104.601
SALVAGE AND REINSTALL LANDSCAPE STRUCTURES
LUMP SUM
1
$ 5,000.00
$ 5,000.00
12
2104.603
SALVAGE AND REINSTALL FENCE
LIN FT
$ 12.00
$ 1,500.00
13
2104.618
SALVAGE AND REINSTALL BRICK PAVERS
SO FT
$ 20.00
$ 5,200.00
14
2105.501
COMMON EXCAVATION P
CU YD
$ 12.50
$ 60,625.00
15
2105.515
SUBGRADE EXCAVATION EV
CU YD
$ 15.00
$ 7,500.00
16
2105.522
SELECT GRANULAR BORROW LV
CU YD
13.00
$ 48,750.00
17
2105.525
TOPSOIL BORROW LV
CU YD
N4830
$ 25.00
$ 5,000.00
18
2105.604
GEOTEXTILE FABRIC
SO YD
$ 1.25
$ 6,037.50
19
2112.501
SUBGRADE PREPARATION
ROAD STA
$ 300.00
$ 3,570.00
20
2211.501
AGGREGATE BASE CLASS 5 100% CRUSHED LIMESTONE
TON
$ 17.50
$ 34,125.00
21
2331.601
BITUMINOUS DRIVEWAY PAVEMENT
SQ YD
$ 50.00
$ 25,000.00
22
2350.501
TYPE SP 12.5 WEARING COURSE MIXTURE 2 B
TON
$ 55.00
$ 25 300.00
23
2350.502
TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,B
TON
460
$ 53.00
$ 24,380.00
24
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
GALLON
190
$ 3.00
$ 570.00
25
2502.601
IRRIGATION SYSTEM PROVISION
LUMP SUM
1
$ 1,500.00
$ 1,500.00
26
2504.602
ADJUST GATE VALVE AND BOX
EACH
1
$ 150.00
$ 150.00
27
2531.501
CONCRETE EDGE CONTROL
LIN FT
2110
$ 10.50
$ 22,155.00
28
2563.601
TRAFFIC CONTROL
LUMP SUM
1
$ 3,000.00
$ 3,000.00
29
2573.502
BIOROLL
LIN FT
1000
$ 4.00
$ 4,000.00
30
2573.602
TEMPORARY ROCK CONSTRUCTION ENTRANCE
EACH
1
$ 500.00
$ 500.00
31
2575.505
SODDING, TYPE LAWN INCL. TOPSOIL & FERT.
SO YD
5000
$ 3.50
$ 17,500.00
SUBTOTAL SCHEDULE A - STREET IMPROVEMENTS $ 337,500.00
+10% CONTINGENCY $ 33,800.00
SUBTOTAL SCHEDULE A - STREET IMPROVEMENTS $ 371,300.00
+ 25% INDIRECT COSTS $ 92,900.00
TOTAL SCHEDULE A- STREET IMPROVEMENTS $ 464,200.00
B. WATER MAIN IMPROVEMENTS
32
2504.602
CONNECT TO EXISTING WATER MAIN
EACH
1
$ 2,000.00
$ 2,000.00
33
2504.602
HYDRANT ASSEMBLY
EACH
2
$ 2,750.00
$ 5,500.00
34
2504.602
1" CORPORATION STOP
EACH
15
$ 125.00
$ 1,875.00
35
2504.602
1" CURB STOP & BOX
EACH
15
$ 200.00
$ 3,000.00
36
2504.602
6" GATE VALVE AND BOX
EACH
2
$ 1,200.00
$ 2,400.00
37
2504.602
8" GATE VALVE AND BOX
EACH
2
$ 1,500.00
$ 3,000.00
38
2504.603
6" WATER MAIN -DUCT IRON CL 52
LIN FT
20
$ 30.00
$ 600.00
39
2504.603
8" WATER MAIN -DUCT IRON CL 52
LIN FT
990
$ 35.00
$ 34,650.00
40
2504.603
1" TYPE K COPPER PIPE
LIN FT
550
$ 35.00
$ 19,250.00
41
2504.608
DUCTILE IRON FITTINGS
POUNDS
1000
$ 3.50
$ 3,500.00
SUBTOTAL SCHEDULE B - WATER MAIN IMPROVEMENTS $ 75,800.00
+10% CONTINGENCY $ 7,600.00
SUBTOTAL SCHEDULE B - WATER MAIN IMPROVEMENTS $ 83,400.00
+ 25% INDIRECT COSTS $ 20,900.00
TOTAL SCHEDULE B - WATER MAIN IMPROVEMENTS $ 104,300.00
WSB Pro. No. 1459 -46
Reconstruction
K:\ 01459- 46 \Quantity\Preliminary\Star Lane Feasibility Opinion of Cost 1 of 4
Opinion of Probable Cost
WSB Project: Star Lane and Star Circle Design By: JAK
Project Location: Shorewood Checked By: MAE
City Project No.: 11 -01
WSB Project No: 1459 -46 Date: 9/27/2010
SCHEDULE C - SANITARY SEWER IMPROVEMENTS $
MN/DOT
SCHEDULE D - STORM SEWER IMPROVEMENTS $
27,300.00
Estimated
602,700.00
Item
Estimated
ta
8pec� ca[ion
Description
Unit
Total
No.
No.
Quantity
Unit Price
To Cost
Total Cost
C. SANITARY SEWER IMPROVEMENTS
42
1 2503.602
IREMO VE CASTING
1 EACH
1 5
$ 200.00
1 $ 1,000.00
43
1 2501.501
CASTING ASSEMBLY
I EACH
1 5
1 $ 550.001
$ 2,750.00
44
1 2503.602
ICHIMNEY SEALS
I EACH
1 5
1 $ 250.00
1 $ 1,250.00
SUBTOTAL SCHEDULE C - SANITARY SEWER IMPROVEMENTS $ 5,000.00
+10% CONTINGENCY $ 500.00
SUBTOTAL SCHEDULE C - SANITARY SEWER IMPROVEMENTS 5,500.00
+ 25% INDIRECT COSTS $ 1,400.00
TOTAL SCHEDULE C - SANITAR
D. STORM SEWER IMPROVEMENTS
45
2104.501
REMOVE CONCRETE CULVERT
LIN FT
60
8.00
$ 480.00
46
2411.507
CONCRETE SWALE
EACH
2
$ 350.00
$ 700.00
47
2501.515
15" RC PIPE APRON
EACH
2
$ 600.00
$ 1,200.00
48
2501.561
15" RC PIPE CULVERT DESIGN 3006 CLASS V
LIN FT
48
1 $ 40.00
$ 1,920.00
49
2501.602
TRASH GUARD FOR 15" PIPE APRON
EACH
2
1 $ 250.00
$ 500.00
50
DITCH CLEANING AND RESTORATION
LUMP SUM
1
1 $ 15,000.00
$ 15,000.00
SUBTOTAL SCHEDULE D - STORM SEWER IMPROVEMENTS $ 19,800.00
+10% CONTINGENCY $ 2,000.00
SUBTOTAL SCHEDULE D - STORM SEWER IMPROVEMENTS $ 21,800.00
+ 25% INDIRECT COSTS $ 5,500.00
TOTAL SCHEDULE D - STORM SEWER IMPROVEMENTS $ 27,300.00
STAR LANE AND STAR CIRCLE IMPROVEMENTS - OPTION 1
SCHEDULE A- STREET IMPROVEMENTS $
464,200.00
SCHEDULE B - WATER MAIN IMPROVEMENTS $
104,300.00
SCHEDULE C - SANITARY SEWER IMPROVEMENTS $
6,900.00
SCHEDULE D - STORM SEWER IMPROVEMENTS $
27,300.00
TOTAL STAR LANE AND STAR CIRCLE IMPROVEMENTS $
602,700.00
WSB Pro. No. 1459 -46
Reconstruction
K:\ 01459- 46 \Quantity\Preliminary\Star Lane Feasibility Opinion of Cost 2 of 4
Opinion of Probable Cost
WSB Project: Star Lane and Star Circle Design By: JAK
Project Location: Shorewood Checked By: MAE
City Project No.: 11 -01
WSB Project No: 1459 -46 Date: 9/27/2010
Item
No.
MN/DOT
8pecificatiov
No.
Description
Unit
Estimated
Total
Quantity
Estimated
Unit Price
Estimated
Total Cost
STAR LANE AND STAR CIRCLE
OPTION 2
A. STREET IMPROVEMENTS (PAVEMENT RECLAMATION)
1
2021.501
MOBILIZATION
LUMP SUM
1
$ 4,600.00
$ 4,600.00
2
2101.502
CLEARING
ACRE
0.1
$ 10,000.00
$ 1,000.00
3
2101.502
CLEARING
TREE
10
$ 300.00
$ 3,000.00
4
2101.507
GRUBBING
ACRE
0.1
$ 7,500.00
$ 750.00
5
2101.507
GRUBBING
TREE
10
$ 250.00
$ 2,500.00
6
2104.505
REMOVE BITUMINOUS DRIVEWAY PAVEMENT
SO YD
500
$ 5.00
$ 2,500.00
7
2104.513
SAWING BITUMINOUS PAVEMENT FULL DEPTH
LIN FT
400
$ 3.50
$ 1,400.00
8
2104.523
SALVAGE & REINSTALL SIGN
EACH
5
$ 150.00
$ 750.00
9
2104.523
SALVAGE MAIL BOX
EACH
15
$ 125.00
$ 1,875.00
10
2104.601
SALVAGE AND REINSTALL LANDSCAPE STRUCTURES
LUMP SUM
1
$ 5,000.00
$ 5,000.00
11
2104.603
SALVAGE AND REINSTALL FENCE
LIN FT
125
$ 12.00
$ 1,500.00
12
2104.618
SALVAGE AND REINSTALL BRICK PAVERS
SO FT
260
$ 20.00
$ 5,200.00
13
2105.501
COMMON EXCAVATION P
CU YD
1475
$ 12.50
$ 18,437.50
14
2105.507
SUBGRADE EXCAVATION (EV)
CU YD
250
$ 15.00
$ 3,750.00
15
2105.522
SELECT GRANULAR BORROW CV
CU YD
250
$ 13.00
$ 3,250.00
16
2105.525
TOPSOIL BORROW (LV)
CU YD
200
$ 25.00
$ 5 000.00
17
2105.604
GEOTEXTILE FABRIC V
SO YD
4830
$ 1.25
$ 6,037.50
18
2112.501
SUBGRADE PREPARATION
ROAD STA
11.9
$ 300.00
$ 3,570.00
19
2211.501
AGGREGATE BASE CLASS 5 100 % CRUSHED LIMESTONE
TON
400
$ 17.50
$ 7,000.00
20
2211.607
AGGREGATE BASE PLACED
CU YD
1000
$ 5.00
$ 5,000.00
21
2331.601
BITUMINOUS DRIVEWAY PAVEMENT
SO YD
500
$ 50.00
$ 25,000.00
22
2331.604
BITUMINOUS PAVEMENT RECLAMATION
SO YD
3550
$ 4.00
$ 1420000
23
2331.604
HAUL BITUMINOUS PAVEMENT RECLAMATION
CU YD
430
$ 10.00
$ 4,300.00
24
2350.501
TYPE SP 12.5 WEARING COURSE MIXTURE 2,B
TON
460
$ 55.00
$ 25,300.00
25
2350.502
TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,B
TON
460
$ 53.00
$ 24,380.00
26
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
GALLON
190
$ 3.00
$ 570.00
27
2502.601
IRRIGATION SYSTEM PROVISION
LUMP SUM
1
$ 1,500.00
$ 1,500.00
28
2504.602
ADJUST GATE VALVE AND BOX
EACH
2
$ 150.00
$ 300.00
29
2531.501
CONCRETE EDGE CONTROL
LIN FT
2110
$ 10.50
$ 22,155.00
30
2563.601
TRAFFIC CONTROL
LUMP SUM
1
$ 3,000.00
$ 3,000.00
31
2573.502
BIOROLL
LIN FT
1000
$ 4.00
$ 4,000.00
32
2573.602
TEMPORARY ROCK CONSTRUCTION ENTRANCE
EACH
1
$ 750.00
$ 750.00
33
2575.505
SODDING TYPE LAWN INCL. TOPSOIL & FERT.
SO YD
5000
3.50
$ 17,500.00
SUBTOTAL SCHEDULE A - STREET IMPROVEMENTS $ 225,100.00
+ 10% CONTINGENCY $ 22,600.00
SUBTOTAL SCHEDULE A - STREET IMPROVEMENTS $ 247,700.00
+ 25% INDIRECT COSTS $ 62,000.00
TOTAL SCHEDULE A - STREET IMPROVEMENTS $ 309,700.00
B. WATER MAIN IMPROVEMENTS
SUBTOTAL SCHEDULE B - WATER MAIN IMPROVEMENTS $
+ 10% CONTINGENCY $
SUBTOTAL SCHEDULE B - WATER MAIN IMPROVEMENTS $
+ 25% INDIRECT COSTS $
TOTAL SCHEDULE B - WATER MAIN IMPROVEMENTS $
WSB Pro. No. 1459 -46
Reclamation
K:\ 01459- 46 \Quantity\Preliminary\Star Lane Feasibility Opinion of Cost 3 of 4
Opinion of Probable Cost
WSB Project: Star Lane and Star Circle Design By: JAK
Project Location: Shorewood Checked By: MAE
City Project No.: 11 -01
WSB Project No: 1459 -46 Date: 9/27/2010
SCHEDULE C - SANITARY SEWER IMPROVEMENTS $
MN/DOT
SCHEDULE D - STORM SEWER IMPROVEMENTS $
27,300.00
Estimated
343,900.00
Item
Estimated
Estimated
8pecification
Description
Unit
Total
No.
No.
Quantity
Unit Price
Total Cost
C. SANITARY SEWER IMPROVEMENTS
34
1 2503.602
IREMO VE CASTING
1 EACH
1 5
$ 200.00
1 $ 1,000.00
35
1 2501.501
CASTING ASSEMBLY
I EACH
1 5
1 $ 550.00
$ 2,750.00
36
1 2503.602
ICHIMNEY SEALS
I EACH
1 5
1 $ 250.00
1 $ 1,250.00
SUBTOTAL SCHEDULE C - SANITARY SEWER IMPROVEMENTS $ 5,000.00
+10% CONTINGENCY $ 500.00
SUBTOTAL SCHEDULE C - SANITARY SEWER IMPROVEMENTS 5,500.00
+ 25% INDIRECT COSTS $ 1,400.00
TOTAL SCHEDULE C - SANITAR
D. STORM SEWER IMPROVEMENTS
37
2104.501
REMOVE CONCRETE CULVERT
LIN FT
60
8.00
$ 480.00
38
2411.507
CONCRETE SWALE
EACH
2
$ 350.00
$ 700.00
39
2501.515
15" RC PIPE APRON
EACH
2
$ 600.00
$ 1,200.00
40
2501.561
15" RC PIPE CULVERT DESIGN 3006 CLASS V
LIN FT
48
1 $ 40.00
$ 1,920.00
41
2501.602
TRASH GUARD FOR 15" PIPE APRON
EACH
2
1 $ 250.00
$ 500.00
42
DITCH CLEANING AND RESTORATION
LUMP SUM
1
1 $ 15,000.00
$ 15,000.00
SUBTOTAL SCHEDULE D - STORM SEWER IMPROVEMENTS $ 19,800.00
+10% CONTINGENCY $ 2,000.00
SUBTOTAL SCHEDULE D - STORM SEWER IMPROVEMENTS $ 21,800.00
+ 25% INDIRECT COSTS $ 5,500.00
TOTAL SCHEDULE D - STORM SEWER IMPROVEMENTS $ 27,300.00
STAR LANE AND STAR CIRCLE IMPROVEMENTS - OPTION 2
SCHEDULE A- STREET IMPROVEMENTS $
309,700.00
SCHEDULE B - WATER MAIN IMPROVEMENTS $
-
SCHEDULE C - SANITARY SEWER IMPROVEMENTS $
6,900.00
SCHEDULE D - STORM SEWER IMPROVEMENTS $
27,300.00
TOTAL STAR LANE AND STAR CIRCLE IMPROVEMENTS $
343,900.00
WSB Pro. No. 1459 -46
Reclamation
K:\ 01459- 46 \Quantity\Preliminary\Star Lane Feasibility Opinion of Cost 4 of 4
City of Shorewood September 27, 2010
Star Lane and Star Circle Reconstruction
City Project No. 11 -01
WSB Project No. 1459 -46 Preliminary Assessment Roll
MAP
ID
No.
PROPERTY OWNER
ADDRESS
PID
Lots
Water Main
Assessment
1
WILLIAM TASK
5720 STAR LA
3311723240016
0
$ -
2
J BOODRY & J WALTERS
5700 STAR LA
3311723240017
1
$ 8,023.08
3
J S SEAMANS & M A SEAMANS
5680 STAR LA
3311723240018
1
$ 8,023.08
4
J E DAHL & M M CARLSEN
5660 STAR LA
3311723240019
1
$ 8,023.08
5
WILLIAM K & LINDA B GERMANN
5640 STAR LA
3311723240027
1
$ 8,023.08
6
KENT E OLSON
5620 STAR LA
3311723240028
1
$ 8,023.08
7
RAE ANN BERG
5600 STAR LA
3311723240029
1
$ 8,023.08
8
BERNARD & AMOGENE EISENREICH
5605 STAR LA
3311723240030
1
$ 8,023.08
9
A & D VANDERLINDE
5625 STAR LA
3311723240031
1
$ 8,023.08
10
S F TALY & J G TALY
5645 STAR CIR
3311723240021
1
$ 8,023.08
11
N J PACHMAYER /C A PACHMAYER
5655 STAR CIR
3311723240022
1
$ 8,023.08
12
M E FOLKERS II & G D FOLKERS
5665 STAR CIR
3311723240023
1
$ 8,023.08
13
IK L & K S FIELDS
5675 STAR CIR
3311723240024
1
$ 8,023.08
14
M C TIFT & M B KARGER
5695 STAR LA
3311723240025
1
$ 8,023.08
15
1 MARY E NYLIN
5715 STAR LA
3311723240026
0
$
TOTAL $104,300.00
ESTIMATED WATER MAIN IMPROVEMENTS COST $ 104,300.00
ASSESSMENT PER UNIT $ 8,023.08
K:\01459-46\Feasibility\01459-46_PreliminaryAssessmentRole
APPENDIX C
City of Shorewood Decision Flow Chart for
Street Reconstruction vs. Pavement Reclamation
Feasibility Report
Star Lane and Star Circle
Rehabilitation Project
City of Shorewood Project No. 11 -01
WSB Project No. 1459 -46
CITY OF SHOREWOOD
DECISION FLOW CHART FOR
STREET RECONSTRUCTION
VERSUS
PAVEMENT RECLAMATION
To the Mayor and city Council, Shorewood, MN 8/24/10
PETITION AGA?.`ST S"I R E [ MIROVEWENT
We, the undersigned owners of property on the streets Star lane, Star circle petition the
proposed improvement of our streets. Please do not take any action that you have
described in your proposal. Our street is in good condition, and we do not want our
streets and circles changed or torn up!
Neighborhood Contact Person Greg Karas 5600 Star Ln. (612 -741 -2822)
Address
tC 4 � St cat f2 C:q
�
1(,446L-A5 k L�� try ar c t L
Filed this JT day of -vr2. 20
Attachment #2
Owner's Signature Name (Lease print)
r
Survey Name: Star Lane /Cir
Response Status: Partial & Completed
Filter: None
Sep 07, 2010 3:27:20 PM
Somewhat unsatisfied 4 57.1%
unsausnea
Total
LIMIA 1
to10�
P
w
n
w
11 to 15 years 0 0.0%
15 to 25 years 1 14.2%
over 25 years 6 85.7%
Neutral 1 14.2%
No Responses 0 0.0%
Total 7 100%
28.5%
3 to 5 years 2 28.5%
over 5 vears 3 42.8%
Total 7 100%
Somewhat interested 2 28.5%
Neutral 0 0.0%
Somewhat uninterested 0 0.0%
Cost 5 71.4%
Payment options 6 85.7%
Fire protection 3 42.8%
Other 1 14.2%
Total 7 100%
2 Comment(s)
2
Reliable service 7 100.0%
VVT
Survey Name: Star Lane /Cir
Response Status: Partial & Completed
Filter: None
Sep 07, 2010 3:27:20 PM
Possible property value raised.
Water pressure is not adequate with current well so that would be a
consideration.
Not particularly happy with the quality of our well water. Very rusty. Have lived
here 12 yrs,and have never had it tested,
Didn't know there were "features" available? Like what?
Lower cost to hook -up.
COUNCIL ACTION FORM
Department Council Meeting Item Number
Administration September 27, 2010 10 -A
From: Brian Heck, City Administrator ,>
Item: MCWD Citizen Advisory Committee
Description /Background /Previous Action
The MCWD completed review and adoption of several rule revisions this past summer. The rule revisions
included wetland protection, shoreline / stream bank protection, floodplain, water body crossing, and
dredging. The Storm water rule is the next one the District is reviewing and amending. The District uses
two committees during the review and amendment process, the Citizen Advisory Committee (CAC) and
the Technical Advisory Committee. The District called for interested residents of the district to serve on
the CAC. The City Council does not possess the authority to appoint a member to the CAC, but it can
provide a recommendation to the district of individual(s) from Shorewood to consider placing on the
committee.
The purpose of this item is for the Council to discuss if they want to make a recommendation to the
Watershed District or not. If the decision is to make a recommendation, the Council then needs to
identify a resident willing to participate and submit the recommendation to the Watershed.
I am unaware of any deadline for submitting names for consideration.
Council Action:
Department Council Meeting Item Number
Administration September 27, 2010 10 - B
From: Brian Heck, City Administrator 6
Item: Resolution Supporting Change to Fine Revenue
Description /Background /Previous Action
This past month, Zebra Mussels were discovered in Lake Minnetonka. Since this discovery, the DNR,
LMCD, and other agencies held several meetings and educational sessions. One issue now facing lake
area cities, the DNR, and others relates to enforcement of state laws pertaining to boat cleaning and
transportation. The LMCD adopted a resolution calling for a change in the way fine revenue gets
distributed so more of the fine revenue goes to the law enforcement agency that issues the citation
rather than to the state.
The LMCD forwarded the City the resolution they passed and they are requesting Shorewood and other
lake area cities to pass a similar resolution and to forward it to the legislative delegation.
Attached please find the LMCD memorandum and resolution in support of changing the law on the
distribution of fine revenue.
Options:
1. Adopt the attached resolution as presented.
2. Adopt an amended resolution.
3. Do not adopt the resolution.
4. Do nothing.
Recommendation:
Staff recommends Council adopt the attached resolution in support of changing the distribution of fine
revenue so the issuing agency keeps the fine money.
Council Action:
LAKE MINNETONKA CONSERVATION DISTRICT
23505 SMITHTOWN ROAD, SUITE 120 - SHOREWOOD. MINNESOTA 55331 • TELEPHONE 952745 -0789 • FAX 9521745 -9085
Gregory S. Nybeck, EXECUTIVE DIRECTOR
BOARD MEMBERS
Lisa Whalen. Chair
September 17, 2010
Minnetrisfa
Kelsey Page, Vice Chair
Greenwood
Andrew McDermott II, . Secretary
Orono
Tom Scanlon, Treasurer
TO: LMCD Member Cites
Sprin Park
Minnehaha Creek Watershed District
Dan Baasen
Wayzata
Three Rivers Park District
Doug Babcock
Minnesota Department of Natural Resources
Tonka Bay
David Gross
Lake Minnetonka Association
Deephaven
Peter Harwich
Excelsior
FROM: Chair Lisa Whalen, LMCD Board of Directors
Chris Jewett
Co -Chair Herb Suerth, AIS Task Force
Minnetonka
Steve Johnson
Co -Chair Dick Woodruff, AIS Task Force
Mound
Dennis Mona
Minnetonka Beach
SUBJECT: Enforcement of Aquatic Invasive Species (AIS) Laws —
Bill Olsen
Lake Minnetonka
Victoria
Herb Suerth
'
Woodland
Following the recent discovery of zebra mussels in Lake Minnetonka, the
Dick Woodruff
Shorewood
Lake Minnetonka Conservation District's (LMCD) AIS Task Force made
a recommendation to the LMCD Board to emphasize local enforcement
of existing related State laws. The results are the attached LMCD
Resolution 121 and sample AIS Resolution.
The underlying assumption is that local enforcement of existing State
laws that act to keep invasive species from being moved from Lake
Minnetonka to other water bodies would be enhanced if the local law
enforcement agencies could obtain the fine revenue resulting from such
enforcement.
Your organization is urged to adopt the sample resolution, or similar
resolution, and to ask your respective State Legislators to sponsor
legislation that would make the needed change in fine revenue
distribution. Please feel free to contact LMCD Executive Director Greg
Nybeck if you have questions relating to this matter
to
ease Rer,ii Cahtem Web Page Address. http: / /www.Imcd.oM
20 % Per, consume Wasie E -mail Address. Imccl a)Imcd.org
LAKE MINNETONKA CONSERVATION DISTRICT
RESOLUTION 121
A RESOLUTION IN SUPPORT OF NEW STATE LEGISLATION PROVIDING
FOR CHANGES IN DISTRIBUTION OF FINE REVENUE FOR AQUATIC
INVASIVE SPECIES (AIS) CITATIONS
WHEREAS, Eurasian watermilfoil (EWM) was first discovered in Lake
Minnetonka in 1987; and
WHEREAS, the Lake Minnetonka Conservation District (LMCD) has
facilitated an AIS Task Force to develop local initiatives to manage EWM and to
reduce the chances of introducing new AIS in Lake Minnetonka, with an
emphasis on zebra mussels; and
WHEREAS, the Minnesota Department of Natural Resources (MN DNR)
established Lake Minnetonka as infested with zebra mussels on August 16,
2010; and
WHEREAS, the MN DNR has actively enforced State laws pertaining to
AIS through its Conservation Officers and its watercraft inspection program; and
WHEREAS, the AIS Task Force recommends that increased enforcement
of State laws pertaining to AIS is necessary, in particular by local law
enforcement agencies, to minimize the spread of AIS from Lake Minnetonka.
NOW, THEREFORE BE IT RESOLVED that the LMCD supports new
legislation by the State of Minnesota that provides for 100 percent of the fine
revenue generated by AIS citations to be captured by the local law enforcement
agency issuing the citation.
ADOPTED by the LMCD Board this 8th day of September, 2010.
Lisa Whalen, Chair
ATTEST
Gregory Sg ybeck, Executive Director
CITY OF SHOREWOOD
RESOLUTION NO. 10-
RESOLUTION IN SUPPORT OF NEW STATE LEGISLATION PROVIDING FOR
CHANGES IN DISTRIBUTION OF FINE REVENUE FOR AQUATIC INVASIVE
SPECIES (AIS) CITATIONS
WHEREAS, Eurasion watermilfoil (EWM) was first discovered in Lake Minnetonka in
1987; and
WHEREAS, the Minnesota Department of Natural Resources (MN DNR) established Lake
Minnetonka as infested with zebra mussels on August 16, 2010; and
WHEREAS, the MN DNR has actively enforced State laws pertaining to AIS through its
Conservation Officers and its watercraft inspection program; and
WHEREAS, the AIS Task Force recommends that increased enforcement of State laws
pertaining to AIS is necessary, in particular by local law enforcement agencies to minimize the
spread of AIS from Lake Minnetonka.
NOW THEREFORE BE IT RESOLVED, that the Shorewood City Council supports new
legislation by the State of Minnesota that provides for 100 percent of the fine revenue generated
by AIS citations to be captured by the local law enforcement agency issuing the citation.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th
day of September, 2010.
ATTEST:
Christine Liz6e, Mayor
Brian Heck, City Administrator /Clerk
1011101
Department: Planning Council Meeting: 9/27/10 Item Number: 1OC
From: Brad Nielsen, Planning Director
Item Description: Tree Preservation and Replacement Policy
Amendment
Background / Previous Action
In our past discussions relative to the Emerald Ash Borer problem, it was noted that our current
Tree Preservation and Replacement Policy should be amended to eliminate ash trees as
acceptable replacement trees. The attached resolution amends the Policy accordingly.
Options
Adopt the draft resolution attached, modify the resolution or do nothing.
Staff Recommendation
The amendment is considered to be extremely minor and appropriate in light of the EAB
problem. Adoption of the resolution is recommended.
Council Action:
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION AMENDING THE CITY OF SHOREWOOD TREE PRESERVATION
AND REPLACEMENT POLICY
WHEREAS, in 1995 the City of Shorewood adopted a Tree Preservation and
Replacement Policy (the Policy); and
WHEREAS, Chapter 1103 of the City Code provides for periodic amendments to the
Policy by resolution of the City Council; and
WHEREAS, the City is in the process of addressing an upcoming infestation of Emerald
Ash Borer, which threatens all species of ash in the State of Minnesota;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota, that Section IV. B.1O.e. be amended to delete "Green Ash — Fraxinus
pennsyhvanica" from the list of recommended deciduous tree replacements.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th
day of September, 2010. .
Christine Lizee, Mayor
ATTEST:
Brian Heck, City Clerk/Administrator
11A.1
MEMORANDUM
Date: September 20, 2010
To: Mayor Lizee
Council Members
From: Bruce DeJong, Finance Director
Re: August, 2010 Monthly Budget Report
The 2010 General Fund budget looks to be in pretty good shape at this point in the year and with the
limited review that T have had time to perform. In this analysis I have highlighted some areas that will be
investigated during the next month to determine how well we are tracking with what should be expected.
The revenues are slightly over 50% for the year. That is where one might expect them to be until the
second half taxes are remitted by Hennepin County in December. The property taxes comprise about
92% of the total anticipated revenues for the General Fund. The two areas highlighted for investigation in
revenues are Fines and Forfeitures and Miscellaneous. Both categories are significantly below where
they were at this point last year.
Overall, the expenditures are about $796,866 below the amount they would be if they occurred exactly as
budgeted. Areas highlighted for investigation are Finance— Materials and Supplies, Planning and Zoning
— Support and Services, Sanitation /Waste Control, Tree Maintenance — Personnel, and Parks and
Recreation — Materials and Supplies. As of now, there doesn't seem to be any item of major concern that
could not be addressed by lowering expenditures in some other area of the departmental budget.
Please contact me or Brian if you have any questions
Monthly Budget Report
August 31, 2010
Variance
(Negative)
or Positive
$62,642.28
EXPENDITURES
Department
Council
Personnel
16,255
11,196
11,196
16,794
661%
66.7%
37,678
Materials and Supplies
20,072
2,478
3,059
550
1,200
45.8%
66.7%
2,328
Support and Services
47.0%
50,988
21,427
21,718
46,200
470%
667%
22.3%
Total
$
69,721
$ 35,682 $
33,464 $
64,194
52.1%
66.7%
$9,353.40
Administration
2,017 $
23,003 $
38,939
59.1%
$2,969.31
Personnel
224,174
90,520
93,059
147,712
63.0%
66.7%
Materials and Supplies
81
40
-
-
0.0%
66.7%
Support and Services
1,610
2,849
2,354
4,150
563%
66.7%
Capital Outlay
1,631
2,500
652%
667%
Total
$
225,865
$ 93,409 $
97,044 $
154,362
619%
66.7%
$5,915.25
General Government
Personnel
171,397
135,968
128,544
181,639
703%
66.7%
Additonal time of Pamela in the General administration - off set by reduction in P & Z
Materials and Supplies
19,329
11,698
10,198
19,975
511%
663%
Support and Services
25,383
14,078
17,101
32,305
52.9%
66.7%
Capital Outlay
720
4,865
1,213
2.500
485%
667%
Total
$
216,829
$ 166,609 $
157,056 $
236,419
66.4%
$635.47
Elections
Personnel
37,678
748
20,072
30,689
65.4%
66.7%
Materials and Supplies
4,028
1,244
2,328
4,950
47.0%
66.7%
Support and Services
4,734
25
603
2,700
22.3%
66.7%
Capital Outlay
1,093
600
00%
667%
Total
$ 47,533 $
2,017 $
23,003 $
38,939
59.1%
$2,969.31
Finance
150,066 105,748 94,690 178,584 53.0% 66.7%
5,914 6,835 7,373 7,700 95;8% 66.7%
3,871 2,388 1,863 7,500 24.8% 66.7%
1678 1.678 - - 0.0%
$25,327.58
Professional Services $ 206,253 183,557 155,644 199,000 78.2% 75.0% ($6,394,00)
2008 2009 2010 2010 % of 2010 Expected
Annual YTD YTD Adopted Annual %of 2010
Year to Date Overview Actual Actual Date Budget Budget Budget
REVENUE
Property Taxes $4,582,601 2,360,483 $ 2,463,855 $ 4,776,292 51.6% 50.0%
Licenses and Permits 195,420 97,147 90,374 106,270 85.0% 66.7%
Intergovernmental 78,155 63,847 67,023 65,000 1011% 100.0%
August 31, 2010
2008 2009
Annual YTD
Year to Date Overview Actual Actual
Planning and Zoning
Personnel 185,629 121,646
2010 2010 % of 2010 Expected
YTD Adopted Annual %of 2010
Date Budget Budget Budget
113,697 193,605 58.7% 66.7%
Police
$ 622,935 $
450,338 $
446,373 $
595,482
Materials and Supplies
-
-
20
-
Support Services
895,059
628,485
632,884
950,000 66.6% 66.7%
Capital (Public Safety Bldg)
244,004
174,705
171,051
230,000 74.4% 75.0%
Total _.
$ 1,139,063 $
803,190 $
803,955 $
1.,180,000 68.1%
Fire
Services 319,411 242,385 241,901 315,858 76.6% 75.0%
Variance
(Negative)
or Positive
Should be lower due to Pamela moving out of P 8. Z
$14,124.48
Bonds and transfers not made yet.
$187,266.60
$2,195.00
Total
$ 622,935 $
450,338 $
446,373 $
595,482
75.0% $238.58
Inspections
Materials and Supplies
967
320
44
425
Personnel
125,446
72,367
74,432
117,943
63.1% 66.7%
Materials and Supplies
5
-
28
400
7.0% 66.7%
Support and Services
7,388
2,071
2,739
6,800
40.3% 66.7%
Capital Outlay
64,937 $
111,446
58.3%
$9,397.74
Total
Total
$ 132,839 $
74,438 $
77,199 $
125,143
61.7% $6,271.38
City Engineer
Personnel
121,127
84,776
59,699
94,875
62.9%
66.7%
Materials and Supplies
967
320
44
425
10.3%
66.7%
Support and Services
7,505
4,384
5,150
15,146
34.0%
66.7%
_Capital Outlay
15,365
1,828
44
1,000
4.4%
66.7%
Total
$ 144,964 $
91,308 $
64,937 $
111,446
58.3%
$9,397.74
Public Works Service
Personnel
282,287
191,939
175,311
295,372
59.4%
66.7%
Materials and Supplies
76,692
36,952
39,388
71,123
554%
663%
Support and Services
40,700
28,540
29,340
42,690
68.7%
66.7%
Capital Outlay
785
-
-
103,800
0.0%
66.7% Transfers not made yet
Total
$ 400,464 $
257,431 $
244,039 $
512,985
47.6%
$98,122.00
Streets and Roads
Personnel
35,570
46,877
67,353
95,607
70.4%
66.7%
Materials and Supplies
22,206
37,539
54,827
85,000
64.5%
66.7%
Support and Services
3,390
3,390
774
23,500
3.3%
66.7%
Capital Outlay
-
-
-
700,000
0.0%
66.7%
Municipal Building - City Hall
Materials and Supplies 26,532 19,310 35,221 54,800 64.3% 66.7%
Support and Services 116,950 24,674 11,124 133,000 8.4% 66.7%
Capital Outlay 15,713 186,000 8.4% 667%
Total $ 143,482 $ 43,984 $ 62,058 $ 373,800 16.6%
August 31, 2010
2008
2009
2010
2010
% of 2010
Expected
Variance
Annual
YTD
YTD
Adopted
Annual
% of 2010
(Negative)
Year to Date Overview Actual
Actual
Date
Budget
Budget
Budget
or Positive
Total $ 61,166
$ 87,806 $
122,954
$ 904,107
13.6%
25,379 $
$480,085.37
Snow and Ice
-
-
-
-
66.7%
Materials and Supplies
Personnel
29,887
15,833
26,827
40,857
65.7%
66.7%
Materials and Supplies
34,731
24,271
12,594
45,117
27.9%
66.7%
Support and Services
-
-
-
-
25,379 $
66.7%
Capital Outlay
$10,643.68
75,552
59,375
92,600
667%
Total
$ 64,618 $
40,104 $
39,421 $
85,974
45.9%
$17,923.66
Traffic control / Street Lights
Personnel
-
-
-
-
66.7%
Materials and Supplies
2,873
670
146
6,000 2.4%
66.7%
Support and Services
43,664
24,709
23,260
45,049 51.6%
66.7%
Capital Outlay
14,810
9,248
667%
Total
$ 46,537 $
25,379 $
23,406 $
51,049 45.9%
$10,643.68
Sanitation / Waste Control
($3 942.70)
$3,489.39
Parks and Recreation
Personnel
133,901
99,678
103,168
160,481
64.3%
66.7%
Materials and Supplies
14,810
9,248
11,729
16,300
720%
667.%
Support and Services
75,282
75,552
59,375
92,600
64.1%
663%
Capital Outlay
5,003
5,003
42,000
0.0%
66. 7%
Total
$
228,996
$
189,481
$ 174,272
$ 311,381
56.0%
$33,419.13
Unallocated
$
-
$
-
$ 15,123
$ -
0.0%
Total Expenditures
$
4,144,805
$
2,799,051
$ 2,788,508
$ 5,375,404
51.9%
663% $796,886.32
Revenues less expenditures
$
1,032,029
$
(136,420)
$ (49,095)
$ (160,018)
Transfers Out
$
-
$ -
$ 1,030,000
Net Revenue less expenditure $ (136,420) $ (49,095) $ (1,190,018)
Tree Maintenance
Personnel 19,042 3,861 12.681 17,279 73.4% 66.7%
Materials and Supplies 333 344 34 2,700 1.3% 661%
Support and Services 4,975 5,086 6,126 13,500 45A 66.7%
Capital Outlay 667%
Total $ 24,350 $ 9,281 $ 18,841 $ 33,479 56.3%