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101210 PK APCITY OF SHORE WOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, OCTOBER 12, 2010 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Norman_ Trent_ Quinlan_ Robb_ Edmondson_ Gaidos_ Swaggert_ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of September 14, 2010 (Att.42A) 3. MATTERS FROM THE FLOOR 4. REPORTS A. Report on City Council Meeting C. Update on Work Program — (Att.44C) D. Update on Manor Park Shelter and Playground E. Report on Phase 3 of Manor Park Gardens and Patio F. Update on Silverwood Park Shelter G. Update on Arctic Fever — (Jeremy Norman, Park Chair) 5. BUILDING A COMMUNITY DVD G. SUMMER ACTIVITIES — (Att. - 46) 7. DETERMINE LIAISON FOR CITY COUNCIL MEETINGS FOR OCTOBER, NOVEMBER AND DECEMBER — (Att. - 47) 8. NEW BUSINESS 9. ADJOURN Liaison for City Council Meetinr on October 25 CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, SEPTEMBER 14, 2010 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING A. Roll Call Present: Chair Norman; Commissioners Robb, Edmondson, Administrator Heck; City Council liaison Bailey; a Absent: Commissioner Trent and Quinlan B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of Ayp Robb moved, Swaggert seconded, approvi tg,the Agenda as so and Swaggert; oordinator Anderson 7, Motion passed 5/0. 3. MATTERS FROM THE FLOOR Patricia Hauser and Maria Fisher, representatives of experience from the volunteervgardencrs regarding t gardener's presentations, ;though not always well an those on hand. She reo comments from the master providing a community space Which brings people t citizens. immunity Crdens, shared comments and ting season. Hauser stated that the master were very informative and appreciated by er presenters who commended the City for and is embraced as a community asset by In addition, ffimser aid"Niher shared statements from gardeners who wished to retain their same plot next yearend to even ex aYitttheir plot space in the coming season. Chair Norman thanked the volunteer gardeners for sharing their thoughts. 4. REPORTS A. R�#ort on City Council Meeting Bailey reported that the City Council reviewed the Park CIP at their Work Session and was satisfied with it and appreciated the willingness of the Commission to reprioritize their long term CIP. B. Review Expenditure Report through End of July Heck explained that the quarterly report reflects the expenditures associated with Manor and Silverwood Parks mostly, and once all of the receipts are gathered for the Hennepin County grant redemption, they will be submitted for reimbursement. 2A PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 14, 2010 PAGE 2OF5 C. Update on Work Program Anderson reported that the 2010 Work Program is on target, although the drinking fountain at the Skate Park has been delayed while the State reviews the plans. Heck interjected that the State has reviewed the plans and asked for additional information which has further delayed the project. He pointed out that public works staff will be performing most of the work, with a plumbing contractor handling the plumbing details. D. Update on Manor Park Shelter and Playground Installation of September IS Anderson reminded the Commission of and invited them to participate in the Manor Park playground installation scheduled for Saturday September 18` She stated that the volunteers-number about 40 and that the shelter itself is nearing completion. She encouraged the Comm issioners to s op by to see the colored concrete slab, as well as, colors proposed for the shelter, designed to coordinate with "City Hall and the other shelters. E. Update on Silverwood Park Shelter Anderson stated that the Silverwood shelter itself is complete, otht out that, especially during lunch hour, many`people enjoy relaxing tables. Due to his hectic schedule, Anderson acknowl Director Brown in order to set up a meeting to requirements. 5. REVIEW UPDATED CIP the grading and parking lot. She pointed the shelter, in their cars, and at the picnic e chance to connect with Public Works condition and maintenance Anderson stated that the Commission had several attachments to review, the 2011 -2019 CIP and Wish list, as well as, t� Nrk Inventory, to refer to as they update the CIP. She deferred to Administrator Heck and Chair Norman to lead the disco -mn Council member Bailey for any additional guidance as they discuss the overall CIP. As it is the Park Commission who has closer ties to the daily happenings and needs of the parks, Bailey stated that the Council does not have any direction to provide and looks to the Park Commission to make their recommendations.; Robb stated that he would recommend reviewing the Wish List per year and pull some of the items forward to be placed baik into the overall CIP. Swaggert acknowledged that, obviously, the further out the CIP goes the more latitude the Commission has in its planning. He suggested they focus most on the next 2 -3 years, solidifying 2011 this evening. Heck concurred, stating that the CIP is a working document, and future years are not set in stone. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 14, 2010 PAGE 3 OF 5 Chair Norman began by making a few recommendations, including moving the Cathcart swing set replacement item back into the 2011 CIP for $7,500. In addition, he suggested the sliding hill be put back for $1,000 as a minimal investment and bang for the buck for Arctic Fever. Although Chair Norman suggested replacement of the Silverwood slide, Gaidos reminded him that staff would be reviewing its' condition and repairing rough edges as necessary. Robb agreed, stating that he would prefer it stay, if repaired, as it is a tough item to replace and a desirable commodity. Chair Norman agreed to wait for the review and recommendation. Chair Norman suggested the Badger Park trail come to life for $7,500 in 201; with the second phase including benches to come later. Finally, Norman recommended that in 2,012 the Silverwood playground equipment be replaced. Edmondson urged the Commission to give thought to placing benefit of the Southshore Community Center as well. Anderson asked for comment on tennis court replacetpO for the pa would the Commission wish to pursue Badger courts; which are our courts? The Commission was satisfied with the Manor Park tennis court rep Heck shared the updated recommendations as should be retained within the park CIP or put Swaggert moved, Gaidos discussed. Motion passed 6. SUMMER ACTVITIES IN THE PARK RECAP shelter at Badger Park for the s. If staff were to pursue grants, lost heavily used, versus other Park cement slated for 2015. whether the tree /landscape item e updated 2011 -2019 Park CIP as Anderson revi�s`vpdthe SummerProgram memorardibin for the Commission noting the success of numerous programs. Sire pointed out that NICE programming is growing and that they would propose providing classes at Manor Park for 2011. It) addition, Anderson pointed out that the Skateboard Camp was Ife most successful to date, while the Safety Camp was acknowledged favorably within the Park Survey results_ She steered the Commissioners attention to the Park Survey results for resident's additional comments. Although the Garage Dund Jam was cancelled this summer due to a lack of performers, Anderson suggested the Commissioicoisider its future in 2011, especially since Excelsior also cancelled theirs and the State Fair suffered fewer applicants as well. Anderson maintained that, although all three other Music in the Park series were immensely enjoyed by those in attendance, `too little too late' was done to promote any of these programs. She urged the Commission to discuss the future of Music in the Parks and make a recommendation this evening to ensure that adequate marketing and promotional support back up our efforts in 2011. She stated that the Commission cannot delay their recommendation until May again next year and expect good results. Anderson explained that many magazines and resources are already going to press for next summer and if we want to submit our summer programs, we must make a recommendation as soon as possible. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 14, 2010 PAGE 4OF5 Chair Norman stated that lie was on the fence regarding continuing the Music in the Park series at all. He questioned whether the City needed some name recognition for its performer or only do one concert total, if at all. Robb stated he was unsure what to recommend. Anderson stated that, in her opinion and experience, having been present at most of the concerts, it wasn't a matter of having inadequate performances; it was a lack of promotion. She pointed out that, although a very well known band, Root City Band was never even mentioned on any media support material until the week prior the event due to the late approval process. She again' encouraged the Commission to make a recommendation and decision either way. Chair Norman suggested they revisit this item in January. Edmondson stated that he concurred with Anderson that, if and make a decision sooner than that. Anderson indicated that she will be insistent the next meeting in order for staff to book the performers and Fa deadlines. She urged the Commissioner to come prepared to summer programs next meeting. Chair Norman asked staff to provide the next meeting. 7. SET DATE FOR PLAYGROUND to do it, we heed to do it right I ommendation either way at its 's'in time to meek many print opinions regarding all of the 2011 summer budget for review for the SHELTER AND The Commission chose Saturday October 16 as its Open House for Manor Park, preferring the morning half the day. The Commission asked the display cake discussed previously be mounted. Heck note at it had due to some vandalism issues at the park over the summer and theft of contractor's tools. Robb asked 'ataff to check to see -what security measures had been taken for the Shelter. He thought motion lights41tdarms had been a part of the initial approvals. 8. REVIEW Alm DISCUSS COMMUNITY GARDENS FOR 2011 As discussed briefly earlier ", Anderson noted that the garden had a waiting list which began at 7, three of which were accommodated throughout the season. In an effort to inform Public Works staff of the space in need of tilling this fall, she asked the Commission to consider what direction they'd like to take regarding expansion or shrinking the garden this fall. Chair Norman stated that while 11e was hesitant to expand the size of each individual plot, he felt adding an additional row of 5 plots to the west was warranted. In addition, he was comfortable with providing the current gardeners a `first right of refusal' of sorts the second year. Robb stated that he would prefer to see the City follow a lottery system for filling plots. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 14, 2010 PAGE5OF5 Gaidos suggested the Commission honor the gardeners who were here from the outset by accommodating their wish to have the same plot. Chair Norman suggested the City offer `X' number of spots for 2011 on a first come first served basis, although you can reserve your same spot if you are first in. Edmondson moved, recommending that the Community Garden be expanded by two rows (10 plots) to the west of the current size. Motion failed for lack of a second. Robb moved, Gaidos seconded, recommending the expansion 61 the Community Garden by one additional row (or 5 plots) to the west available on a first come first served basis when offered to residents first, noting that returning gardeners get precoence'for - their same plot, Motion passed 4/1, Edmondson dissenting due to the fact he would likes Yo seethe commission approved two rows. 9. NEW BUSINESS Chair Norman relayed Commissioner Quinlan's question regarding the flag at Freeman little league fields. As it is torn and tattered, Quinlan questioned whose responsibility is would be to have it replaced. Heck indicated that he check into it and get back to the Commission 10. ADJOURN Gaidos moved, Robb seconded, adjourning the Park Commission Meeting of September 14, 2010, at 8:50pm. Motion pAs4od 5/0. RESPECTFULLY SUBMIT'i"ErI 2010 Work Program c1 a� �a �o �r e la c fa r � P�� �a� � °ca ��� °o�aQti ao a Oa o P Slverwood P,W. making contact w /contr for ". Bituminous Parking Lot tree removal & parking lot & Tree Removal Tree oveday(1 /4/10) - Tree is removed. Remo Pking lot completed wk 9113110 Val Tree removal - See Badger Should be removed the wk of 2/1 steps - do together -;. TREE REMOVAL COMPLETED remove stump in the spring Quotes from Bit Contr . w/Skate park bid COMPLETED Pk Comm appr. /rec. to cc on contractor COMPLETED CC awards bid COMPLETE Picnic Shelter Canopy JP& KA working w /co. and Joe placed the order.COMPLETED See if Concrete truck can pout curly when slab P.W. will remove shrubs and poured for shutter, 1. brush (1110), slab for shelter removal of curb in btl. bid poured 6/25/10, JP getting quotes . Slab cpncrete for curb-COMPLETED Bad er See notes in Siivenvood free Tennis Court Resurface removal TREE REMOVAL & Tree Removal tree COMPLETED Tennis et. remov resurface 4after 6 -5 COMPLETED` jai Determine with PW Dir. Which tree$ to be removed COMPLETED Ck w/ PW as to what tree contractor to work with g Viking PW contactin g Land Tree - COMPLETED Kristi spoke to Dermco setting Contact Derm -Co for tennis Spring date & getting us a Court resurface quote -Reed quote - COMPLETED Manor Shelter Building Addition - completion Report back to Pk Comm On 1112/10 pk agenda. Kristi mtg, and C. C. outcome of w /bldg map, Joe - COMPLETED meeting Prepare preliminary design Joe is working on preliminary and costs design - COMPLETED Go to Park Comm. For ,: On Pk agenda for 3123/10 and recommendation /Bid to 4113/10 COMPLETED Council CC approve design April fmtg. - COMPLETED Go to bid COMPLETED Go to CC for final approval COMPLETED M Fountain Cost estimates running line from hydrant to location (Westonka Plmb for quotes ?) bid on 515 - no bids /quotes rec'd. /LB researching why - James sent specs to co. on 5/25 -- -6/25 James never heard back, LB working wM/estonka - 8/3 contr. In reviewing plans talking to JP and JL. 8/19110 - State is reviewing 9127/10 Awaiting final approval by state. vm ncaam ucpi a�iu it worKln w/ nealm dept, cost contactinc other cities re. est. for fountain (2/10). drinking fountains __.. COMPLETED Garden Sign uratted & will be ordering ( Ordered (takes 4 -8 wks)(4 clung on status (611/10) - 8 LB cking w/ co. They have ready waiting to ship.10 /1/has arrived - need to instal Blacktop surface - incl P.W. may not be able to complete w /Silverwood parking lot in 2010 due to being short handed. (9/29/10) Add Directional Sign - then instal( PW ordered - Takes 4 -8 wks (4110) - COMPLETED , Ck w/ LB to see who to P,W. will order signs (1110) - work with and order the Ordered (21'10) signs from All Parks Picnic Tables 10-15 - To K will be ordering dark Arrive @ P.W. green.Getting quotes. On Feb. agenda Can start getting quotes ordered tables 2710 - pow : Completed 1 -2 Tot pieces - Install ! Perform Study On Hold Once snow is gone determine if piece can go KA is working w /PW - in as is or modify curbllot COMPLETED Can start getting quotes now Completed Tennis Court signs Completed - Installed Ck wf LB to see who to P.W. will grder signs (1J10) - Signs . work with and order they are Ordered (2110) - Completed signs from CITY OF 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityha]1gci.shorewood.mn.us To: Park Commission From: Twila Grout — Administrative Assistant Kristi Anderson — Community Rec Resources Date: October 6, 2010 Re: Agenda Item 6 - Summer Programs At the last Park Commission meeting the Commission reviewed the activities and discussed summer activities for next year. At that meeting no decision was made as to what activities the Park Commission would like to see next summer. Listed below are activities for the commission to review and determine which ones they would like to pursue for next summer. Minnetonka Community Ed (MCE) held their summer program at Freeman. It started in June and ended August 12. The program was on Tuesday, Wednesday and Thursdays from 9:00 — Noon. In talking with Christine from NICE she said the program went great! They had 136 kids, 4 counselors, and 10 volunteers. She would like to hold the program again next year at Freeman and Manor Park. She mentioned that the growing popularity of this program has shown that there is a need for this type of programming in our community. The DNR FiN program has always been a popular program. There were 24 kids (the maximum is 20). The age group that attended was 5 -10 years old. They had a water cycle game, fish identifying and fish printing. The water cycle game the kids collect beads to make a bracelet. Again Mark from the DNR mentioned that if this is a program that we are interested in having again we should contact them in January. Sports Unlimited hosted the skateboarding camp this year. The age group was 6 -12 years. The camp was for one week. The fee was $85 which included a T -shirt, water bottle and medal. There were a total of 17 kids that participated (the maximum was 24). This was the most we have had for skateboarding camp. The Zoomobile was in July and was a huge success this year. There were 158 people in attendance. The cost for this program is $300. Kayaking with Three Rivers was at Crescent Beach. There were two sessions, one in June and one in August. The ages were from 9 -13 years old. Both sessions were full (the maximum being 10). The first session had bad weather and had to be canceled. Three Rivers tried to reschedule but didn't work out. The fee for this was $15 per person. The Karate class had 15 kids registered (which is the maximum). This was a new fun free Friday program. The age group was 4 -8 years old. Mr. Hoops taught the kids courtesy, respect, confidence and discipline. He also gave tips on anti bullying, and resisting peer pressure. Mr. Hoops also had a class at safety camp. Mr. Hoops mentioned that he would be interested in hosting a class again. Bugs and Critters was another new program this year. There were 13 kids (with the max being 15). It was for ages 5 -10 years old. They played games about bugs, made a craft and had fun! Ms. White said that she would be willing to host a class next summer. Unfortunately, the Garage Band Jam had to be canceled. We received only one applicant. Posters were handed out at the Chanhassen and Chaska band events. Notice was sent to surrounding high schools, last year's applicants, it was posted at various locations, it was in the newsletter, website and posted on facebook. I talked to the State Fair who hosts the Music Mayhem for teenage bands. He said that they have noticed a drop in teenage bands for some reason. Excelsior, too, cancelled their battle of the bands. There was tennis at Badger again this year and expanded to Manor Park with Carlson Tennis —Dan Carlson held different camps at both Badger and Manor Park. He hosted a block parry at Badger, Fun Fridays at both Badger and Manor and Day camps at Badger. These were very popular programs. Safety Camp registration started slow, but we ended up with 27 kids. It was a very hot day, but the kids had a lot of fun. The Mn National Guard Helicopter fly in was a big hit along with Randal McDaniel reading Run, Yell, Tell. The fee for this program was $20 and AAA Mn awarded a $250 Grant for the endeavor. The LMCC will be airing this event in September. The committee will be meeting and going over the program and start working on next year's program. Will Hale and Tadpole Parade performed on a Friday evening. There were an estimated 20 kids (with 10 of them being from a birthday parry that happens to be at the park). The fee for this program was $550 for one hour. The weather was perfect. Kid Power with Rachel was a Friday afternoon performance. I believe the stormy weather may have been one of the factors that there were only around 10 kids for this performance. The fee for this was $350 for one hour. Root City Band was the second Friday in July. They were a very good band; unfortunately the turnout was not good. The Commission booked them late, after newsletters and other media had been released, so there was little promotion. The weather was perfect for the event. The fee was $1,000 and they indicated they would perform again. ExploraDome program went through the Southshore Community Center and was very successful. The event was going to be held at the Southshore Center but unfortunately the dome was too big. It was then held at Minnewashta Elementary School. The school charged a rental fee of $105. There was a lot of positive feedback for this program with over 130 people in attendance throughout the day. The Park Commission may want to consider a movie in the park at Manor Park. This could take place in the fall. The base price is $ I, 100 for a 16 ft x 9 ft screen for up to 200 people. If a movie was to happen in off peals months there is a discount. Off peak months are May 10 %, April and October 20 %, November- March 30% off. If the movie is held Sunday — Thursday there is another 10% off. Both discounts can apply. The proposed budget for 2011 is $5,500 for programming. This includes Arctic Fever, Music in the Park, Safety Camp, Community Garden, Summer Activities. For 2010 the Park Commission put $1,500 towards Arctic Fever and the remainder went towards the summer programs. The commission will need to determine if this is what they would like to do again for 2011. Staff suggests that the Park Commission move forward with the following: ➢ Book Root City Band for 2011 music in the park. ➢ Two children's Music in the Park for next summer. One at Manor Park and one at Freeman. ➢ Have NICE hold their summer program at Freeman and Manor for 2011. ➢ Hold safety camp the second Wednesday in August. ➢ Contact the vendors that held programs for 2010 and book for 2011. ➢ Have a movie in the park at Manor Park in September. CITY OF SHOREWOOD 5755 Country Club Road . Shorewood, Minnesota 55331 •952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cltyhall @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Administrative Assistant Kristi Anderson - CRR Date: October 4, 2010 Re: Agenda Item 8 — Determine Liaison for Upcoming City Council Meetings Listed below are the dates of the City Council meetings for the next three months. October 25th November 22nd December 27th Once the commission has determined who will be the liaison to the above meetings a schedule will be made and distributed to the Park Commission.