10-11-10 CC Reg AgpCITY OF SHOT EWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, OCTOBER 11., 2010
AGENDA
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7 :00 P.M>
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Liz&
Bailey _
Turgeon
Woodruff
Zerby _
B. Review Agenda
2.
APPROVAL OF MINUTES
A. City Council Work Session Minutes, September 27, 2010
Minutes
B. City Council Regular Meeting Minutes, September 27, 2010
Minutes
3.
CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can betaken or questions asked following removal
from Consent Agenda
A. Approval of the Verified Claims List
Claims List
B. Setting the Date for the 2010 Appreciation Event
Administrator CAF
C. Accept Amended Petition for Star Lane and Star Circle Road Improvement
Engineer CAF
Project
4.
MATTERS FROM THE FLOOR
(No Council action will be taken)
5.
PUBLIC HEARING
6.
REPORTS AND PRESENTATIONS
7.
PARKS
8.
PLANNING - Report by Representative
9.
ENGINEERING/PUBLIC WORKS
A. Accept Low Quote and Award Contract for Lift Station 15 Rehabilitation
Director of PW
Project.
CAF, Resolution
CITY COUNCIL EGULA ;-E "TINE AGENDA — October t T. 2010
Page 2 of 2
B. Accept Low Quote and Award Contract for Lift Station 17 rehabilitation Director of PW
Project. CAF, Resolution
C. Staff Report on the Storm Mater Maintenance Program Director of PW
Deport
10. GENERAL/NEW BUSINESS
A. Therapeutic Massage License Fees Administrator CAF
B. Police Department Management Study Administrator CAF
11. S'TAF'F AND COUNCIL REPORTS
A. Administrator and Staff
B. Mayor and City Council
12. ADJOURN
CITY OF
SHOREWOOD
5755 Country Club Road e Shorewood, Minnesota 55331 a 952 - 960 -7900
Fax: 952 -474 -0228 ® www.ci.shorowood.mn.us a cityhall i)ci.shorcwood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 11 October, 2010
7 :00 p.m.
Agenda Item #3C: Star Lane and Star Circle residents have submitted an amended petition to
stop the road improvement project. One additional residence was added. Staff
recommends accepting the petition by motion.
Agenda Item 48: A representative will report on the recent Planning Commission meeting.
Agenda Item #9A: Staff is recommending that a resolution be approved that accepts the low
quote and awards the contract to Minger Construction, for an amount of $118,088.80 for
the Lift Station 15 Rehabilitation Project.
Agenda Item #913: Staff is recommending that a resolution be approved that accepts the low
quote and awards the contract to Minger Construction for an amount of $116,320.90 for
the Lift Station 17 Rehabilitation Project.
Agenda Item #9C: At the September 27` 2010 City Council Meeting, Councilmember
Turgeon asked staff to report back regarding the inspection and maintenance schedule for
storm water systems. Staff has included a report for reference.
Agenda Item #10A: Mr. Steven Gamm, Owner /Operator — LaVida Massage, contacted us
regarding the license fee his therapists are assessed to practice massage therapy and
wants the Council to consider revising the fees and allowing for pro - rating of license
fees. His request, as well as information on license fees in other metro cities is provided
for council discussion. It is expected that Mr. Gamm will be present at Monday's
meeting.
AgendaItem #1013: SLMPD management study discussion.
Gr _
CITY OF S ORE OOD
CITE' COUNCIL SESSION
MONDAY, SEPTEMBER 27, 201.0
I. CONVENE CITY COUNCIL WORK SESSION
B. Review Agenda
Turgeon moved, Woodruff seconded,
2.
5755 COUNTY CLUB ROAD
COUNCIL, CHAMBERS
6;00 P.M.
agenda as presented. Motion passed 510.
MEASURABLE MANAGEMENT
Mayor Lizee stated Molly McDpi
program titled Measurable' VManag
Administrator Heck stated he has
program. This program mclud6s v
effectiveness aid efficiency, 'to
evaluate their'effecttveness, Ms. IV
is present this evening to provide Council with an overview of a
�t.
n meeting with Ms 'McDonald over the last 1.5 years about this
r}g with all levels of staff to identify ways to improve operational
ify Bard :and soft savings, to implement selected changes, and
pald is one of the facilitators for this program.
Ms McDonald explained the ;grogram was started in the United Kingdom and it has been used in the
United Siates since 2005 She ',has been responsible for introducing this program in Minnesota. The City
of Wacoma w4s. the first to use; the program in the State. That effort was started in 2009 and was
completed in Marck12010. Wacoma had great success with the program.
Ms. McDonald stated e works for a company called Fritz Partners located in Milwaukee, Wisconsin,
and has been with theca for out 1.5 years. She has 20 plus years of sales experience. The company is a
licensee of Measurable Management. The company is owned by Wendy Fritz Mader and was formed in
2004. Rebecca Heidepriem is the top facilitator for the company and she frequently works with her. Ms.
Heiderpriem created the Leadership Academy (a management development institute) while managing
Xerox's International Training Division. Mr. Heidepriem and Ms. McDonald are both former teachers.
Robin Burn, from England, started the program about 15 years ago; it is practiced on four continents.
Ms. McDonald explained Measurable Management is organizational improvement through change
leadership. The program provides a vehicle for translating the strategies identified by the City Council
for the City through the City staff and out to the City's customers. Front line staff identify areas for
improvement, they identify how to make the improvements and they implement the changes. Fritz
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 27, 2010
Page 2 of 4
Ms. McDonald highlighted four key issues Administrator Heck had preliminarily identified for the City.
They are: 1) improve and further develop relationships between partnering cities (share resources); 2)
increase the efficiency of processes and procedures; 3) stabilize /decrease City expenditures; and, 4)
develop a plan to finance the City's roadway improvement program. The 3 — 4 key issues identified and
agreed upon by Council and Staff will become the success criteria for the program. Everything the
participants work on in the program should help address one of the issues.
Ms. McDonald then explained the program works on three platforms: 1) leadership and team building; 2)
process management; 3) action. The Measurable Management program teaches particlpants to enhance
both their soft skills and their technical skills.
The first three sessions in the program focus on "pull style" leadership. Instead of a "my way or the
highway" approach to leadership it teaches leaders to work together in a more inclusive way. It promotes
involving various people when solving prof leins. The skills learned'in the first three weeks are used in
the second platform. During the first two platforms, program participants focus on identifying
improvement opportunities in the areas of resources, relationships, and' 'rocesses. They are encouraged
to look for areas of disconnect in not only their job but also the organization as a whole. By the end of
the second platform, participants should have developed a lengthy list of ideas to explore.
The first two platforms will take abo , three months. At the conclusion, participants will meet with the
mentor of the Measurab `le,lVlanagemenf�program. TheYwill each choose three ideas to implement.
During the third platform, the` partiepants;,will select an idea and implement the idea. At the end, the
participants will�review yyith Council the idea/ roblein they selected to work on, the effect it was having
on the organization, what- changes "wi�re,made to improve the situation, how they measured results of the
change, # 11?e return on the ,P ,pstment, and how the improvement is linked to one of the key issues
Ms. McDonald ;cited one improvement made at the City of Waconia. The improvement involved using
Carver County `sentence -to- serve: to clean Waconia's public service facility. The improvements saved
Waconia $6,719 annually.
Ms. McDonald reviewedalie financial costs for the program. A $3,500 fee is charged for each of the ten
participants. If the Measurable Management program doesn't facilitate $35,000 in revenues or savings
for the City, Fritz Partners will return the difference between the program cost and the benefits realized.
Ms. McDonald recapped that the Measurable Management program equips staff to execute the City's
strategies and to deliver results to the bottom line. It helps people overcome resistance to change. It helps
develop teamwork and leadership. And, Fritz Partners guarantees the City's return -on- investment.
Councilmember Woodruff asked how Fritz Partners engages with the ten participants. Ms. McDonald
explained that she and Ms. Heiderpriem will facilitate and meet with the participants once every two
weeks for the first three months of the program.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 27, 2010
Page 3 of 4
Councilmember Bailey recommended Administrator Heck play a, key role in this type ,of initiative
because he is responsible for the behavioral and cultural operation of the staff. Ms. McDonald stated
Heck will be one of the participants in the program.
Councilmember Bailey asked for clarification on how the returh is measured over the
course of one year. Ms. McDonald explained, when participants identify the anticipated annual ROI for
each of the proposed changes Council and Administrator Heck are asked,to assess the reality of the
projected ROls. The ROls have to be agreed upo 'B that some! 'Of the issues are non-financial
in nature. Ms. McDonald stated Fritz Partners suggests at'l idea for each participant is financial.
Hours saved does result in a_ savings even if the hours will :Z be ' reallocated allocated to something else. She
commented that over the years he prqgram has been in existence the average per-participant return has
been $44,000. She noted 4 check has; never been written back to an organization.
Councilmember Zerby as d Admini§trator Heck if he4ent looking for this type of program or if Fritz
Partners sought the City out. Heck .stated Fritz Partne came to the City. Heck stated he practices going
to front line staff them how to do'thingsl efficiently. He then stated when Ms. McDonald
was first describing the-Mda Management program to him he began describing the program to her
becausellit s something `be ,.has practice throughout his entire career. Heck commented that most
governineti str '
"t-,organizations sfid" to measure what it does and how to measure success.
gg,e with ho
Administrator' Heck stated he ha§p §poken with the City Manager for Excelsior about this program. He has
not yet spoken -, " , With the Chiefi6f, the South Lake Minnetonka Police Department or the Chief of the
paftm
Excelsior Fire Dep abQ4'the program. ,
Mayor Liz6e stated this type of program would provide an excellent opportunity for people to work
together. She suggested Council discuss this program further. Administrator Heck stated Council will
discuss this during its next budget discussion.
Councilmember Turgeon stated she would like staff to provide their input about such as program.
3. TOBACCO ORDINANCE
Administrator Heck explained that the State Legislature passed changes to the State law regarding the
sale of tobacco products. The changes focused on updating the definitions of tobacco, tobacco products
and tobacco related devices. He has asked Attorney Tietjen to review the City's Tobacco Ordinance and
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 27, 2010
Page 4 of 4
recommend changes. The meeting packet contains a draft amendment to the Ordinance. He noted a 30-
day notice of the meeting during which Council will consider adopting the amendment must be provided
to each of the three tobacco licensees.
Councilmember Turgeon stated she will review the typographical mistakes in the amendment later with
Administrator Heck.
Council ember Woodruff suggested 301.13 Penalties Subd. 3. be modified. It includes a statement " „
shall be subject to enrollment and evidence of successful completion of a tobacco education course
provided by Independent School District (Minnetonka) 276 or Independent School District 277
( estonka) for the first offense ... "'. He asked "provided by Independent School District (Minnetonka)
276 or Independent School District 277 ( estonka)" be deleted and to change it to reflect that violators
may be required to take a class.
Councilmember Zerby asked if the changes address incense ' type tobacco products. Attorney Tietjen
explained the K2 or Spice product was not addressed in this amendment. There area couple of cities that
have passed ordinances relating to that. There is a lot of controversy about one of the city's ordinances.
She recommended addressing K -2 or Spice at a future date.°
4. ADJOURN
Woodruff moved, Turgeon seconded, Adjourning the City Council Work Session of September 27,
2010, at 6:59 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder
Christine Lizee, Mayor
ATTEST
E;
City Ad
rt,.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 27, 2010
Page 2 of 13
Turgeon moved, Woodruff seconded, approving the Motions Contained on the Consent Agenda
and Adopting the Resolutions Therein.
Motion passed 510.
4. MATTERS FROM THE FLOOR
as
Mayor Liz& nod stated she did n k e " ' d t o that. She noted she conducts a coffee with the
"
mayor each T ,p
Woodruff 'st " ' was part of the discussion three years ago and also agreed
at
_fgO May� L e
to
Woodruff ni"oV"'
asking Mayor Lizke to cancel her coffee with the mayor session scheduled for
October 9,
Councilmember Zerby'' e j " t d inviting the other mayoral candidates to the session. It would provide
,
residents an opportunit�,.,",- speak with the candidates running for office. Mayor Liz& thought the
suggestion was creative; , Councilmember Woodruff questioned how write-in candidates could be invited
to the session.
Councilmember Woodruff stated he does think the City should promote individual meetings with council
members during the pre-election period if they are running for office. It gives the incumbent an unfair
advantage.
Bailey seconded.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 27, 2010
Page 3 of 13
Councilmember Turgeon stated she also recollects the discussion, She expressed her disappointment the
session was published in the October 2010 Shore Report. She indicated she would be willing to allow the
session provided all mayoral candidates are invited. She asked Councilmember Woodruff to change his
motion to have the three mayoral candidates agree to a time, date, and location for the coffee; If only
Mayor Liz6e will be there, she recommends canceling the session.
Councilmember Zerby stated the day and time for the session is published and stated if he were a mayoral
candidate, he would appreciate having the opportunity to meet with more residents.
ze such events. He also
_bALY.2ri _UILUI
Mayor Liz6c stated she agreed it was an oversight to includ
an oversight to publish the names of the Councilmemb,
discussion referred to earlier there was also agreement ,to',ri
during the pre-election period and they were publish
coffee with the mayor is not subsidized by the City. She
sessions during both of her terms as mayor. She stated sh e
session and she appreciated everyone's thoughts.
Councilmember Woodruff called question.
Councilmember Turgeon stated it's her understan
meeting Council can not take any action. Attorn
meeting. Items during ma "fr'. floor are
LILTA
e the session in the Shore Report. It was also
ers in the Shore Report, jnoting during the
of publish the names of the,council members
he October Shore Report. She explained her
.,,noted she chosen to h e the monthly
intended to hold her coffee with the mayor
i#,' g the matters from the floor portion of the
` '
state&' item is not on the agenda for this
for discussion only. This item this evening is
Attorney Tietjen advised withdrawing the
maker of the motion withdrew the motion.
ATIONS
Communication Commission (LMCC) Representative Ken
Ken Hendrickson, the City's resident representative to the Lake Minnetonka Communication
Commission (LMCC), stated nine of the LMCC Member Cities must approve the LMCC budget in order
for it to be approved and that has occurred. He explained the 2011 budget includes funding to conduct a
resident survey about fiber to the premise. He thought the survey would be worthwhile. The survey will
need to show there is strong interest in fiber to the premise if it's to have a chance of moving forward.
CITY OF SHO REWOOD REGULAR COUNCIL MEE'rING MINUTE
September 27, 2010
Page 4 of t
Councilmember Bailey asked Mr. Hendrickson how he's enjoying his time on the LMCC. Mr.
Hendrickson stated he is finding it interesting, He's indicated he's very impressed with the LMCC
production crew. He thought the LMCC overall worked pretty well.
Councilmember Zerby expressed his pleasure that the LMCC website will be redesigned in 2011.
B. Hennepin County Commissioner Jan Callison
Commissioner Callison informed Council that the County Commission set the County's total maximum
levy for 2011 on September 7 The Commission sets three different levies: the general operations, the
Hennepin County Regional Rail Authority (HC A) levy, and: the Housing and Redevelopment
Authority levy. Commissioner Callison said the County Administrator recommended an additional $6.8
million for general operations; however, the Commissioners chose not to increase: the operating budget.
The Administrator recommended increasing the HCRRAbudget by $4 million and'`the Commissioners
approved a $3 million increase. The Commission accepted the Administrator's recotninendation for a $2
million increase the Housing and Redevelopment Authority budget The total levy increase is about 0.7
percent. Because there will not be any increase in the County's 2.0411 general operating budget some
County services will be cut. She noted that just because there is' no increase in the operating levy it
doesn't necessarily translate into a zero property tax increase for all County properties.
Commissioner Callison stated a meeting on the h
from 6:30 - 8:00 P.M. at the Southshore Comr,
residents. She then stated the planning and researc
compares County statistical data such as demogr
country. The report findings rndreate the economic
on the ability of its mstj i'tions to rritrve a more
success and ready the for, work irxa Jigh value -
Council members.
Excelsior Library will be held on September 30
y Center. The purpose is to solicit input from
)artment :fee the County conducted a study which
s and incorrie with the State and other areas in
social fut,111 of the Twin Cities will hinge in part
3e population toward post secondary educational
J occupations. She left copies of the report for
In response to a icox�nment from Councilmember Bailey regarding the HCRRA budget, Commissioner
Callison explained theounty was a ajor player in building the Hiawatha light rail. The construction of
the Centel Corridor line rs scheduled tp start, 2011 and the Southwest line is scheduled to start in 2014.
Some ofd crease is necessary to finai"the project until federal fielding is received.
Mayor Lizee hi ked Commissioner Callison for her time.
g
7. PARKS
Councilmember Bailey reported on matters considered and actions taken at the September 14, 2010, Park
Commission meeting (a� detailed in the minutes of that meeting).
A. Community Gardens
Administrator Heck stated during its September 14, 2010, meeting the Park Commission heard a report
from community garden representatives. The Park Commission recommends continuing the program and
increasing the number of plots from ten to fifteen with the additional plots being added on the west. The
Commission also recommends the plots be assigned on a first -come first- served basis, with Shorewood
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 27, 201
Page 5 € f t
residents be considered first, and that returning; gardeners be given the option to select the same plots they
had in 2010.
Councilmember Bailey recommended the City choose a date when applications must be submitted and if
there are more applicants than plots, a lottery system be used to select gardeners.
Councilmember Zerby stated comments from the gardeners conveyed their appreciation to Public Works
for keeping the rain barrels full. He then stated he thought the weekly' §taff report indicated.there may be a
problem getting the water fountain installed in the Skate .Park. `Director Brown explained no firm
submitted a bid for the installation of the water fountain. Brown"'
able to convince a vendor the City
works with often to consider the project with Public Works assuming responsibilities for some of the
tasks that were in the original contract. The foal is to have the fountain.installed in 2010. Brown said he
would prefer that once the fountain is installed the rain barrels be eliminated, but issues have to be
worked out before that can happen. Councilmember' Turgeon commented that the water barrels do
accumulate rain.
The maker oUthe motion amended the motion to include the plots will be assigned on a first -come
first - served basis,,
ey e
ithdrew his second.
The seconder of thenotion w
w
3,az
CouncilmemberZerby requested the Commission have more discussion about the allocation approach.
Councilmember Turgeon'agreed.
The maker of the motion withdrew his motion.
Woodruff moved, Bailey seconded, authorizing the addition of five community garden plots for a
total of fifteen plots for the 2011 season. Motion passed 5/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 27, 2010
Page 6 of 13
& PLANNING
Commissioner Ruoff stated he was not able to attend the September 21, 2010, Planning Commission
meeting so he asked Director Nielsen to report on the public forum held about the no-right-turn restriction
out of the CUB Foods parking lot.
Mayor Liz6e asked about the feedback the City received about t`l e restriction. Director Nielsen stated
everyone within one thousand feet received a notice. Nielsen st4ted'a number of people at the meeting
provided comment. The Commission does not think the restriction is effective and didn't appear there is
enforcement. Residents conveyed the restriction ends,up causing traffic to build u the southerly
entrance.
Director Nielsen stated the Commission agreed to discuss whet*or not a stop light on Eureka Road and
State Highway 7 is warranted. It also plans-to discuss the alignineo', Country Club Road, Yellowstone
Trail and Lake Linden Drive in terms of traff
lc'wolume. The Commission was surprised to learn the daily
traffic counts are down by about one thousarid,
s1r.9m the pre CUB , construction, noting there
are still about four thousand trips per day on th&',',
r.
Mayor Liz6e assumed staffi11 inv olve the of Transportation (MnDOT) in
inneso a
6 0,
discussions about the interse
I if fg, h ighway 7 and - 41 Arid the intersection of Eureka Road and
Highway 7. She asked L466tor Bro and Director Nielsen to arrange for MnDOT representatives to be
" a
invo N i e I s e n e x p I a14)" �" d T'th e I Os a stop light &Eure k Road did not meet the warrants based on
the number of cars.
since the
but
traf cdikot§ h ave been done for the Eureka Road intersection
-
iY,"'.' were cut off on the westerly side. Director Nielsen stated traffic
't kro ow to evaluate the accident information that MnDOT has.
Director fftft, a explainer
,
to , dft,signa 1
attempted 'g"�""
Z'
City asked MnD,0,TTg to
Chanhassen that Miffiel-M
R
Eureka Road carries,
intersection of Church RJ(
af after the access closures were implemented the City of Chanhassen
;tific' , ion at the intersection of Minnewashta Parkway and Highway 7. The
;ide�' Ahe Eureka Road intersection as well at that time. MnDOT informed
"'ita Parkway, which carries much more traffic on the Chanhassen side than
not meet the warrants for justification. Mayor Liz6e recommended the
and Highway 7 also be considered.
In response to a question from Councilmember Turgeon, Commissioner Ruoff stated the Commission
conducted development site visits a number of weeks ago. The Commission plans to visit the Smithtown
Crossing area in October.
9. ENGINEERING/PUBLIC WORKS
A. Star Lane and Star Circle Street Improvement Project
CITY E SHOREWOOD REGULAR COUNCIL MEETING MINUTE
September 27, 2€ 1
Page 7 of t
sche Landini stated Staff is asking Council to approve the feasibility report, provide direction on
sh public hearing for special assessments • consider the"01WK main extension and to
accept the petition from resi dents opposed ct He noted.49
o acc e pting the rep e
In response to a comment from Councilmember Turg&
does not identify the need for any easements for the road
Brown stated the mitigation of drainage issues may nec
the drainage aspect of the design process will y be lengthy.
111
In response to a comment from Councilmember Ze
driving surface for both roadways will be 24 feet
four feet to the width. Zerby stated because the roar
Star Circle is 180 feet long) it does not make serif
they are. He suggested the new dnving surface be
Council should decide sf ,lt wants 16 °allow on -st
roadway narrower than what is proposed. Zerby
surmountable curb is install because at can be p:
Wedgwood Drive as it has parking issues even thol
this evening.
stated
report
)ortion of the,. , pr Director
easements. Brown then stated
,ngineer Landinf stated the improved width of the
edge,control. He�said edge control adds another
ire not very long (Star Lane is 750 feet long an
tim to rehabilitate them to something wider than
der than Z-2 feet. Councilmember Turgeon stated
larking before it makes a decision to make the
d parking would not be much of an issue if a
or : I urgeon encouraged Zerby to go and look at
a 24- foot -wide driving surface.
Councilmetnlier Baile Brown and Engineer Landini explain the rational for
roadways and` the
Director Brownexplained Council established a goal that roadways with a Pavement Surface Evaluation
and Rating S em (PASER) of less than 4 would be considered for reconstruction or reclam
ys; ation. He
said that sealcoa`ttng ,,and overlaying of roads helps maintain the roadways but they don't extend the life of
the roadway. Star CiWe and star Lane have a rating of 3 on a scale of 1 to 10. There are about 12 City
z�t
roadways with a ratinadlow. . The reclamation process assumes there are good soils under the roadway.
It involves grinding up the °existing surface and mixing it with the existing base then putting down a 2- 3
inch thick layer of bituminous. The expected life of a reclaimed roadway is 10 years. The expected life o
a reconstructed roadway is 30 — 40 years. The cost to reclaim a roadway is about 35 percent of the cost to
reconstruct a roadway. A roadway has to be reconstructed if water main is to be extended.
Mayor Lizee noted there are poor sub soils under Star Circle and Star Lane and there are drainage issues.
In response to a question from Councilmember Turgeon, Director Brown explained current technology
allows sewer issues to be addressed as part of a reclamation process. The exception to that would be if the
sewer line is severely damaged.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 27, 2010
Page 8 of 1 13
Councilmember Woodruff stated he thought it would be more appropriate to discuss reclamation versus
reconstruction after the design phase of the project has been completed. Stormwater management issues
will factor into the decision. It's his understanding that drainage issues in this area can be addressed as
part of either a reclamation or reconstruction. Director Brown confirmed that.
In response to a comment by Councilmember Bailey, Director Brown explained the property assessment
would be for water main, extension only.
Mr. Karas went on to state he thought a mill and overlay with th6 correct sloping df'fhe 'roadway to
disburse stormwater is fine for 75 — 85 percent of the roadway. Star J' ane is able to handle almost all of
the snow melt. The property owners at his end of the cul-de 4d &�11ot want to have Star Lane disturbed.
A mill and overlay would suffice for them, There are roadway§' ifi worse shape than Star Lane and the
City's money could be put to better use on s I e other roadway. are 15 abutting properties on Star
Lane, there is minimal traffic, and there are fi0,,., issues. If the f� width -of Star Circle is increased, it
Q
will take away some driveway and property so' 6 -6f -the property owners. One of the driveways is
already a short driveway and 6 feet of it would
b lost. AN6,"increasing` the size will not allow a refuse
hauler truck to make the circle,' Star Lane has a bi circle and if SO'* of that is lost it will create problems
for large trucks.
Nick Pachm4yer, 5655�,Stg. stated he is speaking for the owners of the properties abu Star
Circle. He asked how much slv face mill be taken
on Stai"tircle to widen the area. He stated he lives on
the northwest comer of the 6' 11U,�, 6 'e. has extensive landscaping and an irrigation system. All of
7 j
his neighbor's property. He asked if the roadway is
p§,,up on iffi�4�
the snow mc4,,*0,',,'q
0,r Circle" "o
reclaimed . it meathat water maul will not be extended and stormwater improvements will not be
made. Nfayor Liz6e stated wafter main er mn-04_1, not be extended if the roadway is reclaimed. Mr. Pachmayer
,
asked� ht't
ithe process is for , m4,,kmg the dec ision on how to improve the roadway. Liz e explained that
`,,
this evenin'giCouncil has to d6dide if it ,wants to schedule a public hearing about assessments for water
main extensionrand after that is hel Council will decide on what the scope of the design work should be.
Mr. Pachmayer th sWecl as,k:property owner he signed a petition against having any rehabilitation of
Star Circle done. H& �*_
,ug It the roadway is fine; the access in and out is fine. A reclamation or
_
reconstruction would caii undue stress to the property owners. He could potentially lose 4 — 6 feet of his
newly installed drivewd ` I . He explained he appreciated the goal to do all utility work at the time of a
reconstruction effort. He asked what the City tells property owners who have taken it upon themselves to
ensure their well water is fit for their families. He stated he bought his property knowing he only had well
water and the roadway ended in a cul-de-sac. He understands it's his responsibility to cap the well should
it go dry or not longer be used.
Mayor Liz6e stated the City has no responsibility for private wells.
CITY OF SHOREWOOD REGULAR ULA NCIL MEETING MINUTES
September 27, 2010
Page 9 of 13
if a public e n " sh
7_ I
'i#
ild Rose were reconstructed
occur after the p ublic
t t d esign w is
Councilmember Zerby clarified if water main were to' b
hook up to city water. A hook -up at the curb will be instal
Councilmember Woodruff reiterated Director Brown's
the property owners.
Mathew Tift 5695 Star Lane stated he was the;newe
present because he had his well tested and the level of
stated he is pro city water, but,theroadway is not "an i
lot of filtration systems also commeu
have two young children though & have a revers
him. He encouraged Council to hold a public hearing c
for city
stated she
owners
to
what costs would be assessed to
,property owner 6 the street. He explained he is
sghfc m the water is higher than the threshold. He
ue for hirer either way. He commented there are a
i he and his wife work out of their home and they
osmosis system the arsenic level is bothersome to
sessment for city water.
operty for 19 years. She expressed her support
in her water is off the charts.
feedback this evening.
�v
Councilm"br Bailey asked Dir €ctor Brown if it's his experience that when there are bad sub soils that
the City could get pnto a situation where it wishes the sub soils hadn't been dug up. Brown explained that
soil borings are fallom samples ,of what the sub soils are like. Borings are taken every 500 feet or so. It's
not very often that theCity w>les it didn't open up a roadway. The last time was before he started and
h
the project was when Clovmgon Road was reconstructed. He thought the sub soils under Star Circle and
Star Lane are fairly unifotr.
Councilmember Bailey asked why the roadways are rated a 3 when they are not rubble. Director Brown
explained a lot of work went into patching the roadways. He thought if nothing is done the condition will
be the same as before the patching in five years.
Bailey moved, Woodruff seconded, Adopting RESOLUTION NO. 10 -045 "A Resolution Approving
Feasibility Report on Proposed Improvements and Setting Public Hearing Date City Project 11 -01
Star Lane and Star Circle Road Rehabilitation Project."
crry OF SHOREWOOD REGULAR COUNCIL MEETING MINU'rES
September 27, 2010
Page 10 of 13
Councilmernber Bailey clarified this is just the next step in the process. There seems to be sufficient
reason to take the next step.
Councilmember Bailey asked Staff to come to the public
would be an appropriate step so the property owners I
asked Staff to project graphics and highlights of the r
Turgeon requested Staff clearly explain the options avait
10. GENERAL/NEW BUSINESS
"h d District Citizen
A. Minnehaha Creek Waters
Appointment
fared to layput the case for why this
explanation. Cqu Zerby
the public hearihg ' Councilmember
Committee Representative
Administrator Heck explained the Minnehaha Ofeek W96rshed,,District (MCWD) is in the process of
reviewing and amending its stormwater management rut'. One"6f.the committees the MCWD uses during
such a process is a Citizen A`dvi t�—Committee (CAC). The MCWD has asked interested parties to serve
on the CAC. The Council" esn't a p` 0� t anyone to th
-1 40 , e CAC but it can recommend someone to serve.
Mayor Lize'e and interested recommei4 .1publishjn Report -4-informa ion ahoti 'the CAC in the Shore Repo
residents can submit a letter o Merest to tl e City'Engineer Landini clarified that a resident would still
need to apply
he W D. L ated let residents know that the MCWD is looking for
--t
v
citizens tOe invol , in terested parties can apply to the MCWD directly.
i f rocess pd in er
Supporting 'Ma Legislation Providing for Changes in Distribution of Fine Revenue
for Aquatic lio*ive Species (AIS) Citations
Administrator IT " 'ck, stated they Minnetonka Conservation District (LMCD) recently adopted a
resolution requestirig",.Kia-.changes - to legislation regarding the distribution of fine revenue from aquatic
invasive species (AI S )Zitatiofi§. The resolution asks that all fine revenue go to the local law enforcement
7
agency issuing the citation her than to the State. The thought is if more of the fine revenue goes to local
agencies there will be Fiore incentive to issue citations. The LMCD has forwarded the resolution it
adopted on to the LMCD member cities and asked them to consider adopting a similar resolution. Staff
recommends Council adopt the resolution and then forward it to the State senator and representative.
Councilmember Zerby asked what the amounts of the fines are. Administrator Heck stated it varies based
on the offense but he was not sure of the various fine amounts. Councilmember Woodruff stated the fine
for one infraction is $500. Zerby asked what the fine is for transporting a boat on public roadways with
the drain plug still in the boat. Woodruff stated he did not know the answer, noting the fine amounts are
set in State Statute.
ITT OF SHOREWOOD REGULAR COUNCIL MEETING MINU
September 27, 201
Page t t of 13
Councilmember Zerby questioned if the fine revenue received will offset the cost of the South Lake
Minnetonka Police Department's (SLMPD) costs.
Councilmember Turgeon asked who in the SLMPD is trained to issue AIS citations. Mayor Lizee stated
all patrol officers are. Councilmember Woodruff stated all local law enforcement agencies have adequate
training to enforce the law.
In response to a question from Councilmember Turgeon, Councilmember Woodruff stated the LMCD
AIS Task Force made a recommendation to the LMCD Board to adopt the resolution and the Board did
that.
Councilmember Turgeon stated she has a feeling that this is a , .kne'p7ierk reaction because Lake
11 Minnetonka became infested with zebra muscles. The SLMPD say, s it's understaffed and this would add
to the workload. She wondered if it would better for Howard's'Point Farina: to purchase additional
policing services from the SLMPD, similar to what Maynard's:'.I2estaurant and ,$ iew do, to inspect
boats as they come out of the Lake. She thought the Marina owners should share rn the responsibility. She
wanted to have more information before she is ready to,consider the resolution.
Councilmember Bailey asked if the intent is to motivate the SLMPD =tb `engage in addition" al enforcement
thereby incentivising them to not do other things. If this involvesthe SLMPD patrol officers periodically
driving by a boat launch as part of a routine patrol and the3i'f e the time to issue a citation that's
probably not an issue. He questioned if it *60d be a good use of �resources to dedicate officers to the
launch sites.
Councilmember Woodruff stated the LMCD AIS Task Force and LMCD Board had extensive discussion
about resources consumed versus revenue earned 'Those °involved think the lack of opportunity to receive
C. mmercial Trash Container Screening
Councilmember Woodngff stated' he and Director Nielsen have been discussing a situation where one of
the commercial estabTi .hments in the City has its dumpster located in the front of the establishment near
the street. He suggested Council direct Staff and the Planning Commission to review the City's Ordinance
to determine if the Ordinance should be amended to address the issue of lack of screening of commercial
trash containers.
Director Nielsen explained during the site plan review of commercial property Staff ensures there will be
adequate screening of trash containers or that they will be located inside. Unfortunately, the property
being discussed is an existing business and no site plan review was required. Nielsen indicated there is no
provision in City Ordinance to require screening of commercial trash containers. If Council so chooses,
the Planning Commission can hold a public hearing on a draft amendment for including such a provision
and make a recommendation to Council.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 27, 2010
Page 12 of 1
Mayor Lizde asked if the property owner is amenable to moving the durapster, Director Nielsen explained
he has been talking to them about this for about three months. The property owner did move it to a
different location but the refuse hauler did not like the new location.
There was consensus to have Staff and the Planning Commission draft an amendment to the City
Ordinance to include a provision requiring commercial trash containers to be screened.
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Administrator Heck stated the lease on the City -owned house
current tenant would like to extend the lease for one more year
to. He then stated the improvements to the shelter in Manor
everyone who helped install the boundless playground in Manor
of Women Voters is hosting a Shorewood candidate forum on C
9:00 PM. Mayor Lizde noted the Lake Minnetonka,"Commi
meeting.
Councilmember Woodruff stated he sent Staff an email
property. Administrator Heck explained the Building 1
detached garage repaired.
1. Financial Report — A
Director DeJong stated the meeting packet
thought this year's budget is in�iod s_ ape.
Councilmember Bailey a ked Directixe DeJong to
future budgets.
Mayor Lizee recessed the,meetmg at 9_:00
Mayor
Other Staff=R:enorts
�s`; at„the end of April 2011. The
did not think there is a reason not
are near. completion, He thanked
He noted the: -South Tonka League
4, 2010, at City Hall from 7:00 —
ons Commission .will .record the
damage to the garage doors on the
)rking on getting the doors on the
August 2010 financial report. He
time thinking about how to calendarize
Director Nielsen% =staffed this pgst` weekend was the first weekend of the 2010 deer removal program.
Preliminary counts indicate five,- were removed. There will be two removal weekends in October and
another one in Noveni
B. Mayor and City Council
Councilmember Bailey stated he attended an Excelsior Fire District (EFD) Board meeting on September
22, 2010. The Board adopted the 2011 budget that was approved by the five member cities. There was a
great deal of discussion about the required contribution to the Excelsior Firefighters Relief Association
(EFRA) pension fund. The estimated required contribution for 2011 is $35,000 more than the amount
provided for in the adopted budget. The required contribution will continue to be an issue for a number of
years.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUT ES
September 27, 2010
Page 13 of 13
In response to a comment from Councilmember Turgeon, Councilmember Bailey explained the EFRA
must file its forms with the State by the end of July, He noted the EFRA can file an amended form at the
end of 201 but it can't do that in future years.
In response to a another comment from Councilmember Turgeon, Administrator Heck explained the
timeline for adopting the EFD budget is driven by the need for the EFD member cities to have the budget
set before the cities have to certify their maximum levy with Hennepin County in September. The
reporting requirement for EFRA is a separate item,
Councilmember Turgeon stated it would be helpful to have more realistic contribution numbers.
Councilmember Turgeon stated that in July she forwarded to Staff a drainage concern she heard about from a
resident, Mr. Fox, on Edgewood Road and she hasn't heard back from ,' Staff on this item. Mayor Liz6e stated
she has spoken with Mr. Fox, who lives on Howard's Point Road. Before the drai issue can be resolved on
Edgewood Drive two property owners have to be willing to grant easement,
Councilmember Turgeon stated the City has a drainage, issue near Covington Road "The' City has a 20-
foot easement. It's her understanding the City wan a s oot easement and the city pd s to remove
about 140 yards of sediment out of the culvert. She Qft&ft the culverts are, , She
suggested Council discuss culvert maintenance at some futu ei Councilmember Woodruff agreed
with the maintenance comment. Turgeon asked why the City needs ' ,50-foot easement versus the 20-foot
easement it already has. Councilmember Bailey !,, the outl6t the lake and it is land locked. It
has no value with Hennepin County and it is no
Councilmember Woodruff stated
2010. A more thorough assessm,c,
M
Lake Minnetonka. A lot more,'JUV1
north end of Big Island. T o adi
Watershed District is rn 3 atiin g all I
Mayor Liz6e reminded resi
scheduled fmi r..3(
Excelsior Fire District F "d
— 8 30 & P1VI. She then state,(
new -
new,lfldVground on October
[IPA
Turgeon moved, 2
2010, at 9:15 P.M.
Christine Freeman, Recorder
ATTEST:
the LMCD Al 1, S Task F I 6rc I ' , �)has a meeting scheduled for October 8,
it was done by er of age4ics of the zebra muscle situation in
ni1e, zebra muscles have been found and there is a higher density on the
It 4nuscles have al een found. He then stated the Minnehaha Creek
LkAfibre residents a 1etter,about zebra muscles.
theta us a, community meeting about the new Excelsior Library
06V "'the Southshore Community Center. She stated the
Open House and Safety Fair is scheduled for October 7 `i' from 6:00
1 be an Open House at Manor Park for the refurbished shelter and
16-00 A.M. — Noon.
, Adjourning the City Council Regular Meeting of September 27,
15/0.
Christine Liz6e, Mayor
Brian Heck, City Administrator/Clerk
COUNCIL ACTION FORM
Claims for council authorization. The attached claims list includes checks numbered 50634 through
50701 totaling $539,692.89.
Staff Recommendation
Staff recommends approval of the claims list.
1 ?/2010
i _1.:37 AM /'
HISTORY CL EC7 ?E OR.T
JENDOi "r.
01 r -,.;
000000
12,035.76
:;ANK:
LEACON BANE:
2,151.38
DATE :?. NGE:
1/281/2011 1."HRL 99/'9/g999
050635
1,358.55
050636
CHECK
VENDOR Z.D.
NAME
STATUS
DATE
00051
EFTPS - FEDERAL W/H
D
9/28/2010
00092
MN DEPT OF REVENUE
D
9/28/2010
20005
WELLS FARGO HEALTH BENEFIT SVC
D
9/28/2010
00053
ICMA RETIREMENT TRUST - 302131 -4
R
9/28/2010
16625
MINN NCPERS GROUP LIFE INS
R
9/28/2010
00052
PERA
R
9/28/2010
15885
MIDWEST MAILING SYSTEMS INC
R
10/11/2010
1.0576
ADVANCED IMAGING SOLUTIONS INC
R
10/11/2010
00087
AFSCME CO 5 MEMBERS HEALTH FUN
R
10/11/2010
29306
ALLIED WASTE SERVICES #894
R
10/11/2010
01475
AMERICAN ENGINEERING
R
10/11/2010
162'75
AMERICAN MESSAGING
R
10/11/2010
01977
ANDERSON, XRTSTI B.
R
10/11/2010
1
ANDRE BOON
R
10/11/2010
29223
AUTO ELECTRIC SPECIALISTS, INC
R
10/11/2010
29338
BLANCHARD CATERING, INC.
R
10/11/2010
03243
BNR IRRIGATION SERVICES, INC.
R
10/11/2010
17300
CENTERPOINT ENERGY
R
10/11/2010
07600
CITY OF EXCELSIOR
R
10/11/2010
22820
CITY OF SHOREWOOD
R
10/11/2010
05305
COMMUNITY REC RESOURCES
R
10/11/2010
05345
CONNEY SAFETY PRODUCTS
R
10/11/2010
INVOICE
AMOUNT DISCOUNT
PAGE: 2
.__i ,CK
CHECK CHECK
NO
STATUS AMOUNT
000000
12,035.76
000000
2,151.38
000000
985.60
050635
1,358.55
050636
32.00
050637
6,501.09
050639
1,538.80
050640
67.00
050641
357.00
050642
13,840.20
050643
3,134.60
050644
17.96
050645
325.00
050646
2,245.32
050647
23.42
050648
349.23
050649
778.55
050650
236.99
050651
5,505.75
050652
1,422.72
050653
6,124.50
050654
87.74
10/07/2010 1 ._:37 AM -.S TCiR.Y CH C- REPOR'-°
BEACON
tSdG -: 99/99/999
- SVOIr^ CuECK CITE CA CHECK
AMOUNT DISCOUNT NO STATUS A40UN'['
050655 31.99
050656 107.04
050657 621.08
050658 9.85
050659 175.00
050660 107.00
050661 142,685.57
050662 344.40
050663 91.71
050664 60.00
050665 423.73
050666 145.00
050667 7,168.00
050668 7,400.00
050669 69.95
050670 13,398.92
050671 4,158.00
050672 47,027.65
050673 13,581.00
050674 351.92
050675 2,108.00
050676 80.00
CHECK
VENDOR l.D.
NAME
STATUS
DATE
05885
CULLIGAN BOTTLED WATER
R
10 /11/2010
06350
DAVIS, CHARLES
R
1.0/1'1/2010
29363
DeJONG, BRUCE
R
10/11/2010
26110
DEX
R
10/11/2010
29366
ECM PUBLISHERS, INC.
R
10/11/2010
07383
ELECTRICAL INSTALLATION & MAIN
R
10/11/2010
07653
EXCELSIOR FIRE DISTRICT
R
10/11/2010
08500
FRONTIER PRECISION, INC.
R
10/11/2010
09395
GOPHER SIGN COMPANY
R
10/11/2010
07900
HAWKINS, INC.
R
10/11/2010
10503
HENN CTY TREAS.- TAXPYER SVCS D
R
10 /11 /2010
29222
IPMA -HR
R
10/11/2010
12475
KUSSKE CONSTRUCTION, INC
R
10/11/2010
29367
LARRY KERBER
R
10/11/2010
21340
LOCAL LINK
R
10/11/2010
00079
MEDICA
R
10/11/2010
15501
METRO COUNCIL ENV.(SAC)
R
10/11/2010
15500
METRO COUNCIL ENVMT(WASTEWATER
R
10/11/2010
15800
MIDWEST ASPHALT CORP.
R
10/11/2010
15885
MIDWEST MAILING SYSTEMS INC
R
10/11/2010
17050
MN DEPARTMENT OF HEALTH
R
10/11/2010
19445
NGUYEN, MICHELLE
R
10/11/2010
- SVOIr^ CuECK CITE CA CHECK
AMOUNT DISCOUNT NO STATUS A40UN'['
050655 31.99
050656 107.04
050657 621.08
050658 9.85
050659 175.00
050660 107.00
050661 142,685.57
050662 344.40
050663 91.71
050664 60.00
050665 423.73
050666 145.00
050667 7,168.00
050668 7,400.00
050669 69.95
050670 13,398.92
050671 4,158.00
050672 47,027.65
050673 13,581.00
050674 351.92
050675 2,108.00
050676 80.00
C/07/2010 1.7..:;7 AM A/P FISTORY
JENO P ...::
U1 ( - z rieoc
NO
STATUS AMOUNT
S3AN
._ tiE1AC'ON DANK
38.00
AT: - NGE,
9 0 1 'H.R'7 Il 9/99/. 99
050679
777.02
050680
CHECK
VENDOR -.D.
NAME
STATUS
DATE
19500
NIELSEN, BRADLEY
R
10/11/2010
15900
OFFICE DEPOT
R
10/11/2010
29332
ON SITE SANITATION INC
R
10/11/2010
15000
PAETEC
R
10/11/20
1
PERNSTEINER CREATIVE GROUP
R
10/11/2010
20750
PIPE SERVICES CORPORATION
R
10/11/2010
20950
POTTS, KENNETH N.
R
10/11/2010
292.51
PRINCIPAL FINANCIAL GROUP
R
10/11/2010
21400
PURCHASE POWER
R
10/11/2010
26100
QWEST
R
10/11/2010
22950
SHOREWOOD TRUE VALUE
R
10/11/2010
23500
SO LK MTKA POLICE DEPT
R
10/11/2010
23725
SPEEDWAY SUPERAMERICA LLC
R
10 /11./2010
29101
SUN NEWSPAPERS
R
10/11/2010
23726
TKDA ENGINEERS ARCHITECTS PLAN
R
10/11/2010
25000
TOTAL PRINTING SERVICES
R
10/11/2010
25452
TWIN CITY WATER CLINIC
R
10/11/2010
00085
UNUM LIFE INSURANCE CO
R
10/11/2010
70200
VERIZON WIRELESS
R
10/11/2010
29269
WARNER CONNECT
R
10/11/2010
83900
WASTE MANAGEMENT OF WI -MN
R
10/11/2010
18500
WM. MUELLER & SONS, INC.
R
10/11/2010
IN'JOICF;
AMOUNT D =SCGt.TiTT
PACE:
CHECK
CHECK CHECK
NO
STATUS AMOUNT
050677
38.00
050678
141.71
050679
777.02
050680
527.31
050681
822.29
050682
14,121.55
050683
2,291.66
050684
765.68
050685
39.99
050686
310.20
050687
159.64
050688
135,846.00
050689
2,025.12
050690
129.38
050691
6,402.54
050692
1,167.52
050693
100.00
050694
1,151.39
050695
213.73
050696
5,949.72
050697
489.70
050698
4.303.60
10/07/x010 1 .3'7 AD H151ORY C'.' C C REPORT PAGE:
BANR.. ... DEACON SANE
DATE [ -IG`:: 9/28/2 0 HR-
VENDOR I.D. NAME
28350 WOODRUFF, RICHARD
19800 XCEL ENERGY
Ci 1ECK INJOICW CHECK CHECK CHECK
STATUS DATE AMOUNT" DISCOUNT NO STATUS AMOUNT
R 10/1.1 /2.010 050699 32.00
R 10 /11/2010 050700 7.1,313.46
* T 0 T A L S * *
NO
CHECK AMOUNT
DISCOUNTS
TOTAL APPLIED
REGULAR CHECKS:
65
473,211.44
0.00
473,211.44
HAND CHECKS:
0
0.00
0.00
0.00
DRAFTS:
3
15,172.74
0.00
15,172.74
EFT:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
VOID CHECKS:
0 VOID DEBITS
0.00
VOID CREDITS
0.00 0.00
0.00
0.00
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1 TOTALS:
68
488,384.18
0.00
488,384.18
BANK: 1 TOTALS:
68
488,384.18
0.00
488,384.18
REPORT TOTALS:
70
488,384.18
0.00
488,384.18
i0 ",7_2010 1 1 AM
C -' 0 U N C
' L 'REPORT BY VETJi L'OR - OCTOs '_ _i_:_, 2010
;. G,
VENDOR SO R"' {F; }'
DATE,
L 4CR_Ii _G`•!
%O3gD
A-, PART
fEN ,' _..
'�MOU
"i'
AD9FN`7O IMAG ING SOLUTIONS "NC
l0/1_ /
" 1
i+iF� i D. `I �. ^ E J_._C9 /1�
Ge e -'a Lund
4unic ir,)ul
Bt' di nqs
_... 7
00
TOTAL:
67.00
A.F.SCME CO S MEMBERS HEAI_TFi FUND
10 /1_1 /10
OCT -UNION DENTAL TREE
General Fund
Una- .located
Expenses
1 3' 7 .00 _
TOTAL:
357.00
ALLIED WASTE SERVICES 1894
10/11/10
OCT RECYCLING SVC
Recycling Utility
Recycling
_
13,840.2
TOTAL:
13,840.20
AMERICAN ENGINEERING
10 /11 /10
NELSON DR & WILDROSE LN
Street Capital imp
Street
Capt Improvemen
3,134.60
TOTAL:
3,134.60
AMERICAN MESSAGING
10 /11 /10
OCT PAGERS
General Fund
Public
Works
8.98
10 /11 /10
OCT PAGERS
Water Utility
Water
4.49
10 /11 /10
OCT PAGERS
Sanitary Sewer Uti
Sewer
4.49
TOTAL:
17.96
ANDERSON, KRISTI B.
10 /11 /10
TULIP INS CERT FOR OKTOBER
Southshore Communi
Senior
Community Cente _
325.00
TOTAL:
325.00
AUTO ELECTRIC SPECIALISTS, INC.
10 /11 /10
BERING
General Fund
Public
Works
23.42
TOTAL:
23.42
BLANCHARD CATERING, INC.
10/11/10
SSCC -FOODS FOR CARGILL 09/
Southshore Communi
Senior
Community Cents _
349.23
TOTAL:
349.23
BNR IRRIGATION SERVICES, INC.
10 /11 /10
SAN SEWER REP XCEL CTR
Sanitary Sewer Uti
Sewer
_
778.55
TOTAL:
778.55
CENTERPOINT ENERGY
10/11/10
SVC 8/19 -9/20
General Fund
Municipal Buildings
22.88
10/11/10
SVC 8/19 -9/20
General Fund
Public
Works
77.52
10/11/10
SVC 8/19 -9/20
General Fund
Parks
& Recreation
28.77
10 /11 /10
SSCC 06/17 -07/22
Southshore Communi
Senior
Community Cents
40.85
10/11/10
SVC 8/19 -9/20
Water Utility
Water
20.12
10/11/10
SVC 8/19 -9/20
Water Utility
Water
46.85
TOTAL:
236.99
CITY OF EXCELSIOR
10/11/10
3RD QTR WATER CONNECTION F
Water Utility
Water
_
5,505.75
TOTAL:
5,505.75
CITY OF SHOREWOOD
10/11/10
SSCC - UTILITY PAYMENT
Southshore Communi
Senior
Community Cente
1,422.72
TOTAL:
1,422.72
COMMUNITY REC RESOURCES
10 /11 /10
SVC 09/27 -10/08 PCS
General Fund
Parks
& Recreation
2,160.00
10 /11 /10
SVC 9/23 -10/07 SSSCC ASSIS
Southshore Communi
Senior
Community Cents
214.50
10/11/10
4TH QTR SSCC MANAGEMENT
Southshore Communi
Senior
Community Cente
3,750.00
TOTAL:
6,124.50
CONNEY SAFETY PRODUCTS
10 /11 /10
SAFETY GLOVES
Sanitary Sewer Uti
Sewer
87.74
TOTAL:
87.74
CULLIGAN BOTTLED WATER
10 /11 /10
DRINKING WATER SVC
General Fund
Municipal Buildings _
31.99
TOTAL:
31.99
DAVIS, CHARLES
10 /11 /10
BOOTS
General Fund
Public
Works
107.04
TOTAL:
107.04
07 20 '_0 i3 1?M,
u _,
C __ N C
_ R} Oiu' tj g;NDOE< - OCTOBER 201.0
"AC
2
'v ENLC1 SO ' i r E�y
F,
7 SC_Zf i' "i
ON
FUN?i
it T'Al L�.
i,`•iCiuT,.
... - .
DEX
1,),/ 1 1 0
ySCC -SEPT
ADS
Southsho; e Commun:
Seni.o C'ommu r. Cente
9
8
TOTAL.
9 .85
DeSONG, BRUCE
10 /1I /10
GFOA CONF
09/21 -09/23 -MILE
General. Fund
Finance
144.50
10/11/10
GFOA CONF 09 /21-09 /23 -EXP
General Fund
Finance
476.58
TOTAL:
621.08
ECM PUBLISHERS, INC.
10/11/10
SO LK- EXCELSIOR CHAMBER
Southshore Communi
Senior Community Cente -_
175.00
TOTAL:
175.00
EFTPS - FEDERAL W/H
9/28/10
FEDERAL W/H
General Fund
NON - DEPARTMENTAL
4,504.20
9/28/10
FICA W/H
General Fund
NON - DEPARTMENTAL
3,051.99
9/28/10
MEDICARE
W/H
General Fund
NON - DEPARTMENTAL
713.79
9/28/10
FICA W/H
General Fund
Council
80.60
9/28/10
MEDICARE
W/H
General Fund
Council
18.87
9/28/10
FICA W/H
General Fund
Administration
259.38
9/28/10
MEDICARE
W/H
General Fund
Administration
60.67
9/28/10
FICA W/H
General Fund
General Government
300.66
9/28/10
MEDICARE
W/H
General Fund
General Government
70.32
9/28/10
FICA W/H
General Fund
Elections
88.90
9/28/10
MEDICARE
W/H
Ceneral Fund
Elections
20.77
9/28/10
FICA W/H
General Fund
Finance
284.32
9/28/10
MEDICARE
W/H
General Fund
Finance
66.49
9/28/10
FICA W/H
General Fund
Planning
283.37
9/28/10
MEDICARE
W/H
General Fund
Planning
66.26
9/28/10
FICA W/H
General Fund
Protective Inspect.i.ons
184.05
9/28/10
MEDICARE
W/H
General Fund
Protective Inspections
43.06
9/28/10
FICA W/H
General Fund
City Engineer
182.25
9/28/10
MEDICARE
W/H
General Fund
City Engineer
42.62
9/28/10
FICA W/H
General Fund
Public Works
424.52
9/28/10
MEDICARE
W/H
General Fund
Public Works
99.29
9/28/10
FICA W/H
General Fund
Streets & Roadways
91.84
9/28/10
MEDICARE
W/H
General Fund
Streets & Roadways
21.49
9/28/10
FICA W/H
General Fund
Sanitation /Weeds /Waste
31.06
9/28/10
MEDICARE
W/H
General Fund
Sanitation /Weeds /Waste
7.26
9/28/10
FICA W/H
General Fund
Tree Maintenance
56.38
9/28/10
MEDICARE.
W/H
General Fund
Tree Maintenance
13.18
9/28/10
FICA W/H
General Fund
Parks & Recreation
415.14
9/28/10
MEDICARE
W/H
General Fund
Parks & Recreation
97.10
9/28/10
FICA W/H
Southshore Communi
Senior Community Cents
31.19
9/28/10
MEDICARE
W/H
Southshore Communi
Senior Community Cents
7.29
9/28/10
FICA W/H
Water Utility
Water
146.56
9/28/10
MEDICARE
W/H
Water Utility
Water
34.28
9/28/10
FICA W/H
Sanitary Sewer Uti
Sewer
109.96
9/28/10
MEDICARE
W/H
Sanitary Sewer Uti
Sewer
25.72
9/28/10
FICA W/H
Recycling Utility
Recycling
6.19
9/28/10
MEDICARE
W/H
Recycling Utility
Recycling
1.45
9/28/10
FICA W/H
Stormwater Managem
STORMWATER MANAGEMENT
75.62
9/28/10
MEDICARE
W/H
Stormwater Managem
STORMWATER MANAGEMENT
17 .67
TOTAL:
12,035.76
ELECTRICAL INSTALLATION
& MAINTENANCE 10 /11 /10
SIGNAL RELAMP
General Fund
Traffic Control /Str Li
107.00
TOTAL:
107.00
EXCELSIOR FIRE DISTRICT
10/11/10
OPERATIONS
General Fund
Fire Protection
74,528.33
10 /11 /10
BUILDINGS
General Fund
Fire Protection
68,157.24
6 _0'? 2 0 1 U 1 - �.1 icy;
r -
v
1 ,R'i IY VENDOR - ;CTOd �.
EIHD >.i, S01t '
DA E
i ESC., .:i.ON
FJiv :;
i).,..'7.R Eli _ - -..
-.. -. AMOUN'
'IOTA "::
142, 685
. b7
FRONTIER PRECISION, INC.
10/11/10
BATTEk1ES & CHARGERS
General Fund
City Engineer _
3 44 . 40
TOTAL
344.40
GOPHER SIGN COMPANY
10/11/10
COMMUNITY GARDEN SIGNS
General Fund
Parks & Recreation
91.'7
TOTAL:
91.71
HAWKINS, INC.
10/11/10
CHLORINE
Water Utility
Water
60.00
TOTAL:
60.00
HENN CTY TREAS.- TAXPYER SVCS DIVISION
10 /11/10
3311723130012 -5620 CO RD N
Stormwater Managem
STORMWATER MANAGEMENT
423.73
TOTAL:
423.73
ICMA RETIREMENT TRUST - 302131 -457
9/28/10
P/R DEDUCTS - DEFERRED COM
General Fund
NON - DEPARTMENTAL
1,025.00
9/28/10
P/R DEDUCTS- DEFERRED COM
General Fund
NON- DEPARTMENTAL
333.55
TOTAL:
1,358.55
IPMA -HR
10/11/10
BRIAN HECK - MEMBERSHIP
General Fund
Administration
_ 145.00
TOTAL:
145.00
KUSSKE CONSTRUCTION, INC
10 /11 /10
SAN SEWER REP XCEL CTR
Sanitary Sewer Uti
Sewer
7,168.0
TOTAL:
7,168.00
LARRY KERBER
10/11/10
S LVERWOOD PARK - REMOVE CUR
Park Capital Impro
Park Capital Improveme
2,950.00
10/11/10
MANOR PARK - REMOVE BLACKTOP
Park Capital Impro
Park Capital Improveme
4, 450.00
TOTAL:
7,400.00
LOCAL LINK
10/11/10
OCT WEBLINK SVC
General Fund
Municipal Buildings
69.95
TOTAL:
69.95
MEDICA
10 /11 /10
OCT MEDICAL PREM
General Fund
Unallocated Expenses
13,398.92
TOTAL:
13,398.92
METRO COUNCIL ENV.(SAC)
10 /11 /10
AUG SAC REPORT
Sanitary Sewer Uti
NON- DEPARTMENTAL
4,158.00
TOTAL:
4,158.00
METRO COUNCIL ENVMT(WASTEWATER)
10 /11 /10
OCT WASTEWATER SVC
Sanitary Sewer Uti
Sewer
47,027.65
TOTAL:
47,027.65
MIDWEST ASPHALT CORP.
10 /11 /10
HAUL SWEEPING & DISPOSAL
General Fund
Streets & Roadways
9,000.00
10 /11 /10
HAUL SWEEPING & DISPOSAL
Stormwater Managem
STORMWATER MANAGEMENT
__ 4,58
TOTAL:
13,581.00
MIDWEST MAILING SYSTEMS INC
10 /11 /10
OCT NEWSLETTER SVC
General Fund
General Government
351.92
10 /11 /10
3RD QTR UTILITY POSTAGE
Water Utility
Water
299.70
10 /11 /10
3RD QTR UTILITY POSTAGE
Water Utility
Water
85.00
10 /11 /10
3RD QTR UTILITY POSTAGE
Sanitary Sewer Uti
Sewer
299.70
10 /11 /10
3RD QTR UTILITY POSTAGE
Sanitary Sewer Uti
Sewer
85.00
10/11/10
3RD QTR UTILITY POSTAGE
Recycling Utility
Recycling
299.70
10 /11 /10
3RD QTR UTILITY POSTAGE
Recycling Utility
Recycling
85.00
10 /11 /10
3RD QTR UTILITY POSTAGE
Stormwater Managem
STORMWATER MANAGEMENT
299.70
10 /11 /10
3RD QTR UTILITY POSTAGE
Stormwater Managem
STORMWATER MANAGEMENT
_ _ 85.00
TOTAL:
1,890.72
MISC. VENDOR ANDRE BOON
10 /11 /10
MANOR PARK BLDG PROPOSAL P
Park Capital Impro
Park Capital Improveme
2,245.32
10 - 07 201 1 3'. AM
. P c
r - r UO T D YENDOR ocTOhL2
- 20 10
PAGE
4
VENTAO. ,'i
i�dr t SO PI
DATE
D1 Scx::Yi .,. rd
rDND
.r. Ai: Ir i.a�'1
,.MOi
iii.,,,..
PLR NSTEINFi
CREn'!V�[ G 1C /_._ /10
DESIC -N & S_G2dA.�i„ C FT;FIMBi:n
C- ,- B1dr Trciecl .
ou : lrme .. _ep!ac emen,
_.... 822
.,),9
- "()TA'::
3, 067.6_
MN DEPARTMENT OF HEALTH
10/7.1/10
3RD QTR STATE SURCHARGE
Water utility
NON- DEPARTWRNTAL
2,108.00
TOTAL:
2,108.00
MN DEPT OF REVENUE
9/28/10
STATE W/H
General Fund
NON - DEPARTMENTAL
2,151.38
TOTAL:
2,151.38
MINN NCPERS GROUP LIFE INS
9/28/10
MONTHLY- ELECT LIFE INS
General Fund
NON - DEPARTMENTAL
32.00
TOTAL:
32.00
NGUYEN, MICHELLE
10/11/10
SEPT MILEAGE REIM
General Fund
Finance
80.00
TOTAL:
80.00
NIELSEN, BRADLEY
10/11/10
LUC 09/27/10 REIM
General Fund
Planning
38.00
TOTAL:
38.00
OFFICE DEPOT
10/11/10
GEN SUPPLIES
General Fund
General Government
70.95
10/11/10
PLANNING GEN SUPPLIES
General Fund
Planning
70.76
TOTAL:
141.71
ON SITE SANITATION INC
10 /11 /10
BADGER PARK
General Fund
Parks & Recreation
45.96
10/11/10
CATHCART PARK
General Fund
Parks & Recreation
45.96
10 /11 /10
FREEMAN PARK
General Fund
Parks & Recreation
266.13
10/11/10
MANOR PARK
General Fund
Parks & Recreation
45.96
10 /11 /10
SILVERWOOD PARK
General Fund
Parks & Recreation
45.96
10 /11 /10
SOUTH SHORE SKATE
General Fund
Parks & Recreation
45.96
10 /11 /10
CHRISTMAS LAKE BOAT ACCESS
General Fund
Parks & Recreation
235.13
10 /11 /10
BIRCH BLUFF ROAD
General Fund
Parks & Recreation
45.96
TOTAL:
777.02
PAETEC
10/11/10
02/26 -03/25 SVC
General Fund
Municipal Buildings
135.86
10 /11 /10
02/26 -03/25 SVC
General Fund
Public Works
46.90
10/11/10
02/26 -03/25 SVC
General Fund
Parks & Recreation
145.60
10 /11 /10
02/26 -03/25 SVC
Water Utility
Water
98.70
10 /11 /10
02/26 -03/25 SVC
Water Utility
Water
100.25
TOTAL:
527.31
PERA
9/28/10
P/R DEDUCTS -PERA
General Fund
NON- DEPARTMENTAL
3,000.52
9/28/10
P/R DEDUCTS -PERA
General Fund
Administration
300.58
9/28/10
P/R DEDUCTS -PERA
General Fund
General Government
339.45
9/28/10
P/R DEDUCTS -PERA
General Fund
Elections
100.38
9/28/10
P/R DEDUCTS -PERA
General Fund
Finance
321.00
9/28/10
P/R DEDUCTS -PERA
General Fund
Planning
366.04
9/28/10
P/R DEDUCTS -PERA
General Fund
Protective Inspections
239.03
9/28/10
P/R DEDUCTS -PERA
General Fund
City Engineer
206.45
9/28/10
P/R DEDUCTS -PERA
General Fund
Public Works
494.28
9/28/10
P/R DEDUCTS -PERA
General Fund
Streets & Roadways
107.35
9/28/10
P/R DEDUCTS -PERA
General Fund
Sanitation /Weeds /Waste
35.51
9/28/10
P/R DEDUCTS -PERA
General Fund
Tree Maintenance
65.68
9/28/10
P/R DEDUCTS -PERA
General Fund
Parks & Recreation
496.07
9/28/10
P/R DEDUCTS -PERA
Southshore Communi
Senior Community Cents
35.20
9/28/10
P/R DEDUCTS -PERA
Water Utility
Water
170.60
9/28/10
P/R DEDUCTS -PERA
Sanitary Sewer Uti
Sewer
129.27
9/28/10
P/R DEDUCTS -PERA
Recycling Utility
Recycling
6.98
'0.07 -20 - 1:33 AM
C O U N "`
-. REPOR: PJ V - OCTOBER 1_, 2010
'AGE:
,
'Ti ,1iiX r. SORT . {E "✓
DT ;;
t .. Ctt "T Z0;1;
A 1 EN
An
Tw_
9/28/10
P/R DE U T5.PERA
Stormwater `uSanagr.;.
STORMW TER MANAGEMENT
86.70
TOTAL:
5,50'.09
PIPE SERVICES CORPORATION
10/1
SFNITARy C7,EN & TV REPORT
Sanitary S °:aer Uti
.Sewer
13,281.55
10/11/10
STORM SEW TELV INSPECTOR
Stormwater Managem
STORMWATER MANAGEMENT
840.00
TOTAL:
1 "_,121.55
POTTS, KENNETH N.
10 /11 /10
SERF PROSECUTIONS SVCS
General Fund
Professional Svcs
2,29,1.66_
TOTAL:
2,291.66
PRINCIPAL FINANCIAL GROUP
10 /11 /10
OCT DENTAL PREM
General Fund
Unallocated Expenses
765.68
TOTAL:
765.68
PURCHASE POWER
10 /11 /10
ACCOUNT ACCESS FEE
General Fund
General Government
39.99
TOTAL:
39.99
QWEST
10 /11 /10
SVC 09/25 -10/24
General Fund
Municipal Buildings
120.71
10 /11 /10
SVC 09/25 -10/24
General Fund
Public Works
56.95
10 /11 /10
SVC 09/25 -10/24
Water Utility
Water
66.27
10/11/10
SVC 09/25 -10/24
Water Utility
Water
66.27
TOTAL:
310.20
SHOREWOOD TRUE VALUE
10 /11 /10
HARDWARE
General Fund
Public Works
5.29
10/11/10
LIME
General Fund
Public Works
19.21
10/11/10
SAW BLADES
General Fund
Parks & Recreation
35.25
10/11/10
BATTERY
Water Utility
Water
13.87
10/11/10
ACID
Water Utility
Water
6.94
10/11/10
MEASURING WHEEL
Sanitary Sewer Uti
Sewer
79.08
TOTAL:
159.64
SO LK MTKA POLICE DEPT
10/11/10
4TH QTR LEASE PYMT
General Fund
Police Protection
57,017.00
10/11/10
OCT -OBE
General Fund
Police Protection
78,829
TOTAL:
135,846.00
SPEEDWAY SUPERAMERICA LLC
10/11/10
GAS
General Fund
Public Works
2,025.12
TOTAL:
2,025.12
SUN NEWSPAPERS
10 /11 /10
ABSENTEE VOTING & HR 09/30
General Fund
Elections
46.48
10 /11 /10
WILDWOOD -09/23
General Fund
Planning
42.90
10/11/10
INDOOR GARAGE SALE SSCC 09
Southshore Communi
Senior Community Cente
40.00
TOTAL:
129.38
TKDA ENGINEERS ARCHITECTS PLANNERS
10 /11 /10
LS #15 &17 REHAB -JUL SVC
Sanitary Sewer Uti
Sewer
6,402.54
TOTAL:
6,402.54
TOTAL PRINTING SERVICES
10 /11 /10
OCT NEWSLETTER SVC
General Fund
General Government
1,084.69
10 /11 /10
BRUCE'S CARD
General Fund
Finance
82.83
TOTAL:
1,167.52
TWIN CITY WATER CLINIC
10/11/10
AUG BACTERIA ANALYSIS
Water Utility
Water
100.00
TOTAL:
100.00
UNUM LIFE INSURANCE CO
10 /11 /10
OCT LIFE INS PREM
General Fund
Unallocated Expenses
1,151.39
TOTAL:
1,151.39
VERIZON WIRELESS
10 /11 /10
L.S. PHONES- 08/22 -09/21
Sanitary Sewer Uti
Sewer
213.73
10 -07 -2010 _ _3 AM
U N C
- L REPOR" ]TI
ENDO3 OCTOBER 11, 2010
PTG1
6
J NT Z SIAZ' K `�
)1. T
lt 2IF ,_. I\,
,'L iI
L1 � I+ .�`
i0'v'I
:'
TOTi?.'
2 13.
73
WARNER CONNECT
10/11/10
AUG MAINT
General Fund
Municinal Buildings
2,800.00
7.0/11/10
OCT MAINT
General Fund
Municipal Buildings
2,800.00
10/11/10
WEB HOSTING -FEE
& DOMAIN R
General Fund
Municinal Buildings
349.72
TOTAL:
5,949.72
WASTE MANAGEMENT OF WI -MN
10 /11 /10
OCT P.W. SVC
General Fund
Public Works
343.66
10 /11 /10
SSCC -AUG SVC
Southshore Communi
Senior Community Cents
146.04
TOTAL:
489.70
WELLS FARGO HEALTH BENEFIT SVCS
9/28/10
P/R DEDUCTS -HSA
General Fund
NON - DEPARTMENTAL
889.60
9/28/10
P/R DEDUCTS -HSA
General Fund
General Government
96.00
TOTAL:
985.60
WM. MUELLER & SONS, INC.
10/11/10
BLACKTOP
General Fund
Streets & Roadways _ -_
- 4_303.60,
TOTAL:
4,303.60
WOODRUFF, RICHARD
10 /11 /10
TAX COMMITTEE MTG 09/28
General Fund
Council _
_ 32.00
TOTAL:
32.00
XCEL ENERGY
10 /11 /10
STMT #254173558 ---
7/25 -8/23
General Fund
Municipal Buildings
623.61
10/11/10
STMT #254173558 ---
7/25 -8/23
General Fund
Police Protection
3.39
10/11/10
STMT #254173558 ---
7/25 -8/23
General Fund
Public Works
477.19
10/11/10
STMT #254173558 ---
7/25 -8/23
General Fund
Traffic Control /Str Li
24.54
10 /11 /10
STMT #254173558 ---
7/25 -8/23
General Fund
Traffic Control /Str Li
3,050.53
10/11/10
5700 CTY RD 19
General Fund
Traffic Control /Str Li
32.59
10 /11 /10
5700 CTY RD 19
UNIT LIGHTS
General Fund
Traffic Control /Str Li
183.69
10 /11 /10
STMT #254173558 ---
7/25 -8/23
General Fund
Parks & Recreation
384.39
10/11/10
SSCC- 06/22 -07/24
Southshore Communi
Senior Community Cents
799.58
10/11/10
24253 SMITHTOWN
RD 8/21 -9/
Water Utility
Water
898.18
10 /11 /10
STMT #254173558 ---
7/25 -8/23
Water Utility
Water
1,059.05
10/11/10
STMT #254173558 ---
7/25 -8/23
Water Utility
Water
821.21
10/11/10
STMT #254173558 ---
7/25 -8/23
Water Utility
Water
2,447.78
10/11/10
STMT #254173558 ---
7/25 -8/23
Sanitary Sewer Uti
Sewer
50 7.73
TOTAL:
11,313.46
PAYROLL EXPENSES
9/27/2010 - 99/99/9999
General Fund
Council
1,300.00
General Fund
Administration
4,294.04
General Fund
General Government
4,849.23
General Fund
Elections
1,433.97
General Fund
Finance
4,585.74
General Fund
Planning
5,229.26
General Fund
Protective Inspections
3,414.79
General Fund
City Engineer
2,949.18
General Fund
Public Works
7,061.21
General Fund
Streets & Roadways
1,533.43
General Fund
Sanitation /Weeds /Waste
507.30
General Fund
Tree Maintenance
938.21
General Fund
Parks & Recreation
7,087.04
1 C) -0 7 -2010 1 7-,M
;C O ; +N C, _ i, REPORT BY VENDOR - OCTOR P 11,
201
PAGE:
V ENDOR SORT K. r;Y
_... LE �' _ .,, i.i 1..= ,, N
P.i._
_..
)1 F Ap1T ✓I „4i _...
Aa'"'.;
*rPA. tOTiL FYVFTIc LS
SO chshc r
CoR'm,=
Senior CCmmu -_ Ce 'f,e
S02.96
Water Ut":
l._ty
Wcu:er
_, A37
.01
Sanitary
Sewer Ut1
Sewer
_,846.66
Recycling
Utili::y
Recyciin.g
99.76
Stormwater
Managem
STORMWATER MANAGEMENT
1,238.92
TOTAL:
51,308
-71
---
-- --------- FUND TOTALS ________________
101
General Fund
397,451.40
402
Park Capital Improvements
9,645.32
404
Street Capital Improvemen
3,134.60
410
City Bldg Project Svcs
822.29
490
Southshore Community Ctr.
7,849.41
601
Water Utility
16,596.88
611
Sanitary Sewer Utility
82,205.37
621
Recycling Utility
14,339.28
631
Stormwater ManagementUtil
7,648.34
GRAND TOTAL: 539,692.89
TOTAL PAGES: 7
101.0 -2016 1 AM
IN
NON D TPARTMEN AL
Council
Administration
�. Ti N ,' I - REPORT I=,_ DEPART MIEN -
C;C ODER 2010 i='iGE:
80.60
°Ui7D VIN ; .(AM_
1 A
ESC T 7(iD?
ar.lOtjrd'I
10/11/10
Gene ,d. i „ F . TPS r. EDERFI. rJ /F:
9/78
FEDERAL W /i-+..
- `501.26
9/27/2010 - 99/99/9999
1,300.00
9/28/10
FICA w1H
2., O51.99
1,431.47
9/28/10
MEDICARE W/H
713.79
PERA
9/28/10
P/R DEDUCTS -PERA
3,000.52
9/28/10
ICMA RETIREMENT TRUST - 302131 -457
9/28/10
P/R DEDUCTS- DEFERRED COM
1,025.00
BRIAN HECK - MEMBERSHIP
145.00
9/28/10
P/R DEDUCTS - DEFERRED TOM
333.55
4,294.0
MN DEPT OF REVENUE
9/28/10
STATE W/H
2,151.38
MINN NCPERS GROUP LI INS
9/28/10
MONTHLY- ELECT LIFE INS
32.00
9/28/10
WELLS FARGO HEALTH BENEFIT SVCS
9/28/10
P/R DEDUCTS -HSA
889.60
P/R DEDUCTS -PERA
339.45
TOTAL:
15,702.03
351.92
General Fund
General Fund
EFTPS - FEDERAL W/H
WOODRUFF, RICHARD
* *PAYROLL EXPENSES
EFTPS - FEDERAL W/H
PERA
IPMA -HR
* *PAYROLL EXPENSES
General Government General Fund EFTPS - FEDERAL W/H
PERA
MIDWEST MAILING SYSTEMS INC
OFFICE DEPOT
WELLS FARGO HEALTH BENEFIT SVCS
PURCHASE POWER
TOTAL PRINTING SERVICES
* *PAYROLL EXPENSES
Elections General Fund EFTPS - FEDERAL W/H
PERA
SUN NEWSPAPERS
* *PAYROLL EXPENSES
Finance General Fund EFTPS - FEDERAL W/H
PERA
NGUYEN, MICHELLE
TOTAL PRINTING SERVICES
DeJONG, BRUCE
* *PAYROLL EXPENSES
Professional Svcs General Fund POTTS, KENNETH N.
9/28/10
FICA W/H
80.60
9/28/10
MEDICARE W/H
18.87
10/11/10
TAX COMMITTEE MTG 09/28
32.00
9/27/2010 - 99/99/9999
1,300.00
TOTAL:
1,431.47
9/28/10
FICA W/H
259.38
9/28/10
MEDICARE W/H
60.67
9/28/10
P/R DEDUCTS -PERA
300.58
10 /11 /10
BRIAN HECK - MEMBERSHIP
145.00
9/27/2010 - 99/99/9999
4,294.0
TOTAL:
5,059.67
9/28/10
FICA W/H
300.66
9/28/10
MEDICARE W/H
70.32
9/28/10
P/R DEDUCTS -PERA
339.45
10/11/10
OCT NEWSLETTER SVC
351.92
10 /11 /10
GEN SUPPLIES
70.95
9/28/10
P/R DEDUCTS -HSA
96.00
10 /11 /10
ACCOUNT ACCESS FEE
39.99
10 /11 /10
OCT NEWSLETTER SVC
1,084.69
9/27/2010 - 99/99/9999
4,849.23
TOTAL:
7,203.21
9/28/10
FICA W/H
88.90
9/28/10
MEDICARE W/H
20.77
9/28/10
P/R DEDUCTS -PERA
100.38
10/11/10
ABSENTEE VOTING & HR 09/30
46.48
9/27/2010 - 99/99/9999
1,433.97
TOTAL:
1,690.50
9/28/10
FICA W/H
284.32
9/28/10
MEDICARE W/H
66.49
9/28/10
P/R DEDUCTS -PERA
321.00
10 /11 /10
SEPT MILEAGE REIM
80.00
10 /11 /10
BRUCE'S CARD
82.83
10 /11 /10
GFOA CONE 09/21 -09/23 -MILE
144.50
10 /11 /10
GFOA CONF 09/21- 09 /23 -EXP
476.58
9/27/2010 - 99/99/9999
4,585.74
TOTAL:
6,041.46
10 /11 /10
SEPT PROSECUTIONS SVCS
2,291.66
TOTAL:
2,291.66
Planning General Fund EFTPS - FEDERAL W/H 9/28/10 FICA W/H 283.37
10.07- 2010 .1 .35 PM
C O i7 N L R-PPORT BY Li,t AR Pi:EDS'?'
- OCTOBER :.1, 2010 17=
2
irE tP a TM `N'7
EEND NAME
DA'!
DHISCRI - IT - ON
AMCUIT-
91/28
MEDTCARE. "W /Y_
66.
>.6
PERA.
9/28/
P/R DEDUCTS PERA
366.04
.
OFFICE DEPOT
10/11/10
PLANNING GEN SUPPLIES
70.76
NIELSEN, BRADLEY
10/11/10
"LUC 09/27/10 REIM
38.00
SUN NEWSPAPERS
1.0/'1/10
WILDWOOD -09/23
42.90
-PAYROLL EXPENSES
9/27/2010 - 99/99/9999
5,229.26
TOTAL:
6,096.59
Municipal Buildings
General Fund CULLIGAN BOTTLED WATER
10 /11 /10
DRINKING WATER SVC
31.99
ADVANCED IMAGING SOLUTIONS INC
10/11/10
MAINT 08/15 -09/15
67.00
PAETEC
10/11/10
02/26 -03/25 SVC
135.86
CENTERPOINT ENERGY
10/11/10
SVC 8/19 -9/20
22.88
XCEL ENERGY
10 /11 /10
STMT42541.73558 --- 7/25 -8/23
623.61
LOCAL LINK
10/11/10
OCT WEBLINK SVC
69.95
QWEST
10/11/10
SVC 09/25 - 10/24
120.71
WARNER CONNECT
10 /11 /10
AUG MAINT
2,800.00
10 /11 /10
OCT MAINT
2,800.00
10 /11 /10
WEB HOSTING -FEE & DOMAIN R
349.72
TOTAL:
7,021.72
Police Protection
General Fund XCEL ENERGY
10/11/10
STMT #254173558 --- 7/25 -8/23
3.39
SO LK MTKA POLICE DEPT
10/11/10
4TH QTR LEASE PYMT
57,017.00
10 /11 /10
OCT -OBE
78,829.00
TOTAL:
135,849.39
Fire Protection
General Fund EXCELSIOR FIRE DISTRICT
10 /11 /10
OPERATIONS
74,528.33
10 /11 /10
BUILDINGS
68,157.24
TOTAL:
142,685.57
Protective Inspections
General Fund EFTPS - FEDERAL W/H
9/28/10
FICA W/H
184.05
9/28/10
MEDICARE W/H
43.06
PERA
9/28/10
P/R DEDUCTS -PERA
239.03
-PAYROLL EXPENSES
9/27/2010 - 99/99/9999
3,414.79
TOTAL:
3,880.93
City Engineer
General Fund EFTPS - FEDERAL W/H
9/28/10
FICA W/H
182.25
9/28/10
MEDICARE W/H
42.62
PERA
9/28/10
P/R DEDUCTS -PERA
206.45
FRONTIER PRECISION, INC.
10/11/10
BATTERIES & CHARGERS
344.40
-PAYROLL EXPENSES
9/27/2010 - 99/99/9999
2,949.18
TOTAL:
3,724.90
Public Works
General Fund EFTPS - FEDERAL W/H
9/28/10
FICA W/H
424.52
9/28/10
MEDICARE W/H
99.29
PERA
9/28/10
P/R DEDUCTS -PERA
494.28
DAVIS, CHARLES
10 /11 /10
BOOTS
107.04
PAETEC
10 /11 /10
02/26 -03/25 SVC
46.90
AMERICAN MESSAGING
10 /11 /10
OCT PAGERS
8.98
CENTERPOINT ENERGY
10 /11 /10
SVC 8/19 -9/20
77.52
XCEL ENERGY
10/11/10
STMT #254173558 --- 7/25 -8/23
477.19
SHOREWOOD TRUE VALUE
10 /11 /10
HARDWARE
5.29
10/11/10
LIME
19.21
SPEEDWAY SUPERAMERICA LEG
10/11/10
GAS
2,025.12
QWEST
10 /11 /10
SVC 09/25 -10/24
56.95
AUTO ELECTRIC SPECIALISTS, INC.
10/11/10
BERING
23.42
WASTE MANAGEMENT OF WI -MN
10/11/10
OCT P.W. SVC
343.66
..2010 C" O
U N C I :.: REPO? E•v DE aRTMIENT - of rO;ER 1 1 , 2G - -0 PAGE:
3
DEP_ t 8ENT - UN - 1)
VENDOR NAME
`J! 1%'.,
-PAYROLL EXPEN E..
9/27/2010 - 99/99/9999
TOTAL: :
11 , 2 7 0
. ; 8
Streets & Roadways General Fund
EFTPS - FEDERAL W/H
9/28/10
FICA W/H
91.84
9/28/10
i'•'!EDICARE W/H
21.49
PERA
9/28/10
P/R DEDUCTS -PERA
10'7.35
MIDWEST ASPHALT CORP.
10 /11 /10
HAUL SWEEPING & DISPOSAL
9,000.00
WM. MUELLER & SONS, INC.
10 /1
BLACKTOP
1 _,303.60
-PAYROLL EXPENSES
9/27/2010 - 99/99/9999
1,533.43
TOTAL:
15,057.71
Traffic Control /Str Li General Fund
ELECTRICAL INSTALLATION & MAINTENANCE
10/11/10
SIGNAL RELAMP
107.00
XCEL ENERGY
10/11/10
STMT4254173558 --- 7/25 -8/23
24.54
10 /11 /10
STMT4254173558 --- 7/25 -8/23
3,050.53
10 /11 /10
5700 CTY RD 19
32.59
10/11/10
5700 CTY RD 19 UNIT LIGHTS
183.69
TOTAL:
3,398.35
Sanitation /Weeds /Waste General Fund
EFTPS - FEDERAL W/H
9/28/10
FICA W/H
31.06
9/28/10
MEDICARE W/H
7.26
PERA
9/28/10
P/R DEDUCTS -PERA
35.51
-PAYROLL EXPENSES
9/27/2010 - 99/99/9999
507.30
TOTAL:
581.13
Tree Maintenance General Fund
EFTPS - FEDERAL W/H
9/28/10
FICA W/H
56.38
9/28/10
MEDICARE W/H
13.18
PERA
9/28/10
P/R DEDUCTS -PERA
65.68
-PAYROLL EXPENSES
9/27/2010 - 99/99/9999
938.21
TOTAL:
1,073.45
Parks & Recreation General Fund
FETES - FEDERAL W/H
9/28/10
FICA W/H
415.14
9/28/10
MEDICARE W/H
97.10
PERA
9/28/10
P/R DEDUCTS -PERA
496.07
COMMUNITY REC RESOURCES
10 /11 /10
SVC 09/27 -10/08 PCS
2,160.00
GOPHER SIGN COMPANY
10 /11 /10
COMMUNITY GARDEN SIGNS
91.71
PAETEC
10 /11 /10
02/26 -03/25 SVC
145.60
CENTERPOINT ENERGY
10 /11 /10
SVC 8/19 -9/20
28.77
XCEL ENERGY
10 /11 /10
STMT4254173558 --- 7/25 -8/23
384.39
SHOREWOOD TRUE VALUE
10 /11 /10
SAW BLADES
35.25
ON SITE SANITATION INC
10 /11 /10
BADGER PARK
45.96
10/11/10
CATHCART PARK
45.96
10/11/10
FREEMAN PARK
266.13
10 /11 /10
MANOR PARK
45.96
10/11/10
SILVERWOOD PARK
45.96
10 /11 /10
SOUTH SHORE SKATE
45.96
10 /11 /10
CHRISTMAS LAKE BOAT ACCESS
235.13
10 /11 /10
BIRCH BLUFF ROAD
45.96
-PAYROLL EXPENSES
9/27/2010 - 99/99/9999
7,087.04
TOTAL:
11,718.09
Unallocated Expenses General Fund
MEDICA
10/11/10
OCT MEDICAL PREM
13,398.92
UNUM LIFE INSURANCE CO
10 /11 /10
OCT LIFE INS PREM
1,151.39
AFSCME CO 5 MEMBERS HEALTH FUND
10 /11 /10
OCT -UNION DENTAL PREM
357.00
PRINCIPAL FINANCIAL GROUP
10 /11 /10
OCT DENTAL PREM
765.68
TOTAL:
15.672.99
10.. 01 _201 _. 11 :3.5 AM
N C I '-' OR" 'I,`i Ll,.:- „-'I �)C OBER I.._, 2 01 0 -AGF:.
DEPARTMENT
U -ND L_,N007 _NAP0E.
DA 1_i
T I .'1'7 lut,
G- pi:_a1 Irnpro ✓e. e.
Pa ,k pi��. -. 'rapro MISC'. ANDTLE 2C0N
1.0/.. 1 10
! MANOR 'AR -i DC. PROPOSAL 7.
2,245.32
LARRY KERBER.
10 /11 /10
SILVERWOOD IARK- REMO`JE CUR
2,956.00
10 /11 /10
MANOR PARK-REMOVE BLACKTOP
^,450.00
TOTAL:
9,645.32
Street Cap,. Improvemen
Street Capital Imp AMERICAN ENGINEERING
10 /11 /10
NELSON DR & WILDROSE LN
3,134.60
TOTAL:
3,134.60
Equipment Replacement
City Bldg Project MISC. VENDOR PERNSTEINER CREATIVE
G 10 /11 /10
DESIGN & SIGNAGE @C.CHAMBER _
822.29
TOTAL:
822.29
Senior Community Cente
Southshore Communi EFTPS - FEDERAL W/H
9/28/10
FICA W/H
31.19
9/28/10
MEDICARE W/H
7.29
PERA
9/28/10
P/R DEDUCTS -PERA
35.20
ANDERSON, KRTSTI B.
10 /11 /10
TULIP INS CERT FOR OKTOBER
325.00
COMMUNITY REC RESOURCES
10/11/10
SVC 9/23 -10/07 SSSCC ASSIS
214.50
10/11/10
4TH OTR SSCC MANAGEMENT
3,750.00
CENTERPOINT ENERGY
10/11/10
SSCC 06/17 -07/22
40.85
XCEL ENERGY
10/11/10
SSCC- 06/22 -07/24
799.58
CITY OF SHOREWOOD
10/11/10
SSCC - UTILITY PAYMENT
1,422.72
DEX
10 /11 /10
SSCC -SEPT ADS
9.85
SUN NEWSPAPERS
10/11/10
INDOOR GARAGE SALE SSCC 09
40.00
BLANCHARD CATERING, INC.
10/11/10
SSCC -FOODS FOR CARGILL 09/
349.23
ECM PUBLISHERS, INC.
10/11/10
SO LK- EXCELSIOR CHAMBER
175.00
WASTE MANAGEMENT OF WI -MN
10 /11 /10
SSCC -AUG SVC
146.04
-PAYROLL EXPENSES
9/27/2010 - 99/99/9999
502.96
TOTAL:
7,849.41
NON - DEPARTMENTAL
Water Utility MN DEPARTMENT OF HEALTH
10/11/10
3RD QTR STATE SURCHARGE
2,108.00
TOTAL:
2,108.00
Water
Water Utility EFTPS - FEDERAL W/H
9/28/10
FICA W/H
146.56
9/28/10
MEDICARE W/H
34.28
PERA
9/28/10
P/R DEDUCTS -PERA
170.60
CITY OF EXCELSIOR
10 /11 /10
3RD QTR WATER CONNECTION F
5,505.75
HAWKINS, INC.
10 /11 /10
CHLORINE
60.00
PAETEC
10 /11 /10
02/26 -03/25 SVC
98.70
10/11/10
02/26 -03/25 SVC
100.25
MIDWEST MAILING SYSTEMS INC
10/11/10
3RD QTR UTILITY POSTAGE
299.70
10/11/10
3RD QTR UTILITY POSTAGE
85.00
AMERICAN MESSAGING
10 /11 /10
OCT PAGERS
4.49
CENTERPOINT ENERGY
10 /11 /10
SVC 8/19 -9/20
20.12
10 /11 /10
SVC 8/19 -9/20
46.85
XCEL ENERGY
10 /11 /10
24253 SMITHTOWN RD 8/21 -9/
898.18
10 /11 /10
STMT #254173558 --- 7/25 -8/23
1,059.05
10 /11 /10
STMT #254173558 --- 7/25 -8/23
821.21
10 /11 /10
STMT4254173558 - -- 7/25 -8/23
2,447.78
SHOREWOOD TRUE VALUE
10 /11 /10
BATTERY
13.87
10 /11 /10
ACID
6.94
TWIN CITY WATER CLINIC
10 /11 /10
AUG BACTERIA ANALYSIS
100.00
QWEST
10 /11 /10
SVC 09/25 -10/24
66.27
10/11/10
SVC 09/25 -10/24
66.27
10 -07 :; ?0 "_0 - '1.35 AM
C' 0 - .j N T, 3EPOR !' B `?_MIENT -- OCTOBER 1L,
DI,P M,LtV'
?iiri;i) VENDOR .<!. ° `/E
i1. .1
..,
*-PAVROT__ EXP NSFL
9/27/20 1 - 99/99/99`9
7 ,43'7.01
TO'r'Al.:;
1
NON - DEPARTMENTAL
Sam -ta ry Sewer Uti METRO C_OL?NCIL ENV. (SAC)
10 /11 / 1 _0
AUG SAC REPORT -_
_- - 158.00
TOTAL:
4,158.00
Sewer
Sanitary Sewer Uti EFTPS - FEDERAL W/H
9/28/10
FICA W/H
109.96
9/28/10
MEDICARE W/H
25.72
PERA
9/28/10
P/R DEDUCTS -PERA
129.27
BNR IRRIGATION SERVICES, INC.
10/11/10
SAN SEWER REP XCEL CTR
778.55
CONVEY SAFETY_ PRODUCTS
10 /11 /10
SAFETY GLOVES
87.74
KUSSKE CONSTRUCTION, INC
10 /11 /10
SAN SEWER REP XCEL CTR
7,168.00
METRO COUNCIL ENVMT(WASTEWATER)
10 /11 /10
OCT WASTEWATER SVC
47,027.65
MIDWEST MAILING SYSTEMS INC
10/11/10
3RD QTR UTILITY POSTAGE
299.70
10 /11 /10
3RD QTR UTILITY POSTAGE
85.00
AMERICAN MESSAGING
10/11/10
OCT PAGERS
4.49
XCEL ENERGY
10/11/10
STMT4254173558 -- -7/25 -8/23
507.73
PIPE SERVICES CORPORATION
10 /11 /10
SANITARY GLEN & TV REPORT
13,281.55
SHOREWOOD TRUE VALUE
10 /11 /10
MEASURING WHEEL
79.08
TKDA ENGINEERS ARCHITECTS PLANNERS
10 /11 /10
LS 415 &17 REHAB -JUL SVC
6,402.54
VERIZON WIRELESS
10 /11 /10
L.S. PHONES- 08/22 -09/21
213.73
—PAYROLL EXPENSES
9/27/2010 - 99/99/9999
1,846.66
TOTAL:
78,047.37
Recycling
Recycling Utility EFTPS - FEDERAL W/H
9/28/10
FICA W/H
6.19
9/28/10
MEDICARE W/H
1.45
PERA
9/28/10
P/R DEDUCTS -PERA
6.98
MIDWEST MAILING SYSTEMS INC
10/11/10
3RD QTR UTILITY POSTAGE
299.70
10/11/10
3RD QTR UTILITY POSTAGE
85.00
ALLIED WASTE SERVICES 4894
10 /11 /10
OCT RECYCLING SVC
13,840.20
—PAYROLL EXPENSES
9/27/2010 - 99/99/9999
99.76
TOTAL:
14,339.28
STORMWATER MANAGEMENT
Stormwater Managem EFTPS - FEDERAL W/H
9/28/10
FICA W/H
75.62
9/28/10
MEDICARE W/H
17.67
PERA
9/28/10
P/R DEDUCTS -PERA
86.70
HENN CTY TREAS.- TAXPYER SVCS DIVISION
10 /11 /10
3311723130012 -5620 CO RD N
423.73
MIDWEST ASPHALT CORP.
10 /11 /10
HAUL SWEEPING & DISPOSAL
4,581.00
MIDWEST MAILING SYSTEMS INC
10 /11 /10
3RD QTR UTILITY POSTAGE
299.70
10 /11 /10
3RD QTR UTILITY POSTAGE
85.00
PIPE SERVICES CORPORATION
10 /11 /10
STORM SEW TELV INSPECTOR
840.00
—PAYROLL EXPENSES
9/27/2010 - 99/99/9999
1,238.92
TOTAL:
7,648.34
].0 - 2018 iry tilN � v j N C - i i_SPC'RP BX ». AR'PMLP;2' - O( 70rER l , 20 _0 _ G 1 , . s
2i u;ST ,?L;ND .,N i:. O. - f C1 _�_.O,_ ,MC., �.
_ ?FUND TOTALS -=- ---
1 01
Genera]. Fund
397,451.40
402
Park Capital Improvements
9,645.32
404
Street Capital lmprovemen
3,134.60
410
City Bldg Project Svcs
8 22.29
490
Southshore Community Ctr.
7,849.41
601
Water Utility
16,596.88
Ell
Sanitary Sewer Utility
82,205.37
621
Recycling Utility
14,339.28
631
Stormwater ManagementUtil
7,648.34
GRAND TOTAL: 539,692.89
TOTAL PAGES: 6
COUNCIL ACTION FORM
Department Council Meeting Item Number
Administration October 11, 2010 3B
From Brian Heck, City Administrator Date: October 6, 2010
Item Description: Staff/Volunteer Appreciation Event
Background / Previous Action
Plans are underway for the annual staff/volunteer appreciation dinner. Friday, December 10,
has been selected as the date. The event will be held at the Southshore Community Center. A
staff committee will work on the event details, which will include a social hour, dinner and staff
years-of-service recognitions.
Invitees will include commission members, police and fire chiefs, board representatives, and
various contractors such as the city attorney.
The 2010 budget has an allocation of $2,500 for appreciation activities.
Recommendation
Staff recommends approval of the date of Friday, December 10, 2010, for the Appreciation
Event.
Council Action:
COUNCIL, ACTION FORM
Department Engineering Council Meeting 10/11/10 Item Number: 3C
From: James Landini, P.E.
Item Description: Star Lane and Star Circle Road Rehabilitation Project
1. Accept the amended petition by motion.
2. Do nothing.
Staff Recommendation
Staff recommends that the Council accept the Petition.
Council Action:
To the MaYo r and citY COun-ci"- Shorewood- MN 81
PETITION AGAPNST STREET IMPROVEMENT
�Rd,a l- � --ei�en is
S —
inc6 : ! - Z , 2oo
5�1,;w �2ir
Additional signature added October 4, 2010
Filed this _ day of 2010
Rw
0 0
5 ZIA
COUNCIL ACTION FORM
MEMEMM
Council Meeting
October 11, 2010
From: Larry Brown, Director of Public Works
Description: c to and Award Project, Lift Station 15 Rehabilitation
Project
#n June 14, 2010, the City Council authorized TKDA and Associates to prepare the design and
• • documents for - .• • of • and 17, located on d . • Shady
Island. Attachment 1 is a site location map for the two lift stations.
The design has been completed, and staff directed TKDA to proceed with the issuance of
proposals, by method of quote, versus a formal bid process. The ability to solicit quotes versus
a formal bid process reduces the time to construction by six to eight weeks. Under Minnesota
State Statute 471.345, municipalities may solicit response to contracts via quotes, if the
Engineer's Estimate does not exceed $100,000. Attachment 2 is an excerpt from the State
Statutes.
The City's engineering consultant, TKDA, prepared said estimates indicating the following
values:
Project
Engineer's Estimate of
Construction
Lift Station 15
$ 78,021.00
Lift Station 17
$ 78,522.00
Table 1
Plans were distributed to five reputable firms for quotes. Three firms chose to provide quotes
for the lift stations. Quotes were received at 10:00 a.m. on Wednesday, October 06, 2010, at
the Shorewood City Hall. Table 2 is a summary of the quotes received. Attachment 3 is the
formal bid tabulation.
Council Action:
The quotes received far exceeded the engineer's estimate. Staff returned to the firms to
inquire as to why the bids were unexpectedly high from the norm. The response received was
that the pipe • i • vault work were complicated by . close proximity of , .,.
Minnetonka. Proximity of adds • .: challenges to the project.
Staff has also analyzed the question of whether quotes may be awarded, based on the fact that
the amounts received in the quote process exceeded the threshold of $100,000. Statute is very
specific in the statement that the decision to proceed with quotes or a public bidding process is
determined by the engineer's estimate. Therefore, the quotes provided may be considered for
award.
Staff also discussed with contractors whether the timing of the quote process had an effect on
pricing. The response received was that the presence of the Lake had more to do with the
pricing than the bidding climate.
If approved, this project is to be funded by the Sanitary Sewer Fund. The 5 year Capital
Improvement Program allocates $200,000 for this project.
It should be noted that the reason that this was initially budgeted for this amount conceptually
was that before the design process was entered into, it was impossible to determine if the
structures that house the lift stations had deteriorated and needed full replacement. This
would be a much more complicated project than what was designed. Having been able to do
the investigation through the design and structural review, it was determined that the vaults
that house the equipment are sound enough to have minor coatings applied to the interior of
the structure, at a significantly reduced cost form the CIP amount.
Therefore, staff is recommending that the project be awarded to the low quote provided by
Minger Construction, Inc.
Accept the attached resolution that accepts the low quote and awards the contract to Finger
Construction, Inc.
Reject the quotes and proceed with a formal bid process to rebid the project at a different time
Staff is recommending that the attached resolution be approved that accepts the low quote
and awards the contract to finger Construction, for an amount of $118,088.80 for the Lift
Station 15 Rehabilitation Project.
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MINNESOTA STNTUTES 2010 471,345
471.345 UNIFORM MUNICIPAL CONTRACTING LAW.
Copyright (D 2010 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved.
Attachment 2
MINNESOTA STATUTES 2010 471.345
Subd. 9. [Repealed, 1990 c 549 s 3]
Subd. 10. Shared hospital or ambulance service purchasing. Supplies, materials, or
equipment to be used in the operation of a hospital licensed under sections 144.50 to 144.56 or an
ambulance service licensed under chapter 144E that are purchased or leased under a shared service
Copyright (D 2010 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved.
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CITY OF SI OREWOOD
RESOLUTION NO. 10-
A RESOLUTION ACCEPTING QUOTES AND AWARDING C NT CT FOR
THE REHABILITATION OF LIFT STATION NO. 1,
CITY PROJECT NO. -I6
WHEREAS, pursuant to a solicitation. of quotes for local improvements
designated as the Rehabilitation of Lift Station No. 15, City Project No. 10 -16, quotes
were received, opened on October 6, 2010 and tabulated, and such tabulation is attached
hereto and made a part hereof as Exhibit A9 and
WHEREAS, the City Council has determined that Minger Construction Inc. is
the lowest proposer in compliance with the specifications.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Administrator /Clerk are hereby authorized and
directed to enter into a contract with Minger Construction Inc. in the name of the City of
Shorewood, Project No. 10 -16, according to the plans and specifications therefore
approved by the City Council on file in the office of the City Administrator /Clerk.
2. That the City Administrator /Clerk is hereby authorized and directed to
return forthwith to all quoters the deposits made with their quotes, except for the deposits
of the successful quoter and the next two lowest quoters, which shall be retained until a
contract has been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 1 lth day of October, 2010.
Christine Liz6e, Mayor
ATTEST:
Brian Heck, City Administrator /Clerk
City of Shorewood
Bid Tabulation
LS 15
Shorewood City Project No. 10 - 16
IBIds Opened. 10.00 A-M.
6Cct ®1 0
Engineer: City of Shore — woodl
I hereby certify that this tabulation is a correct and
true representation of the bids received on this date
for this Improvement Project
James Landini,
City Engineer
p- 6
-, (9 L
Date
4
Brad Nielsen
Planner
Date Exhibit A
COUNCIL ACTION FORM
Department Council Meeting item ember
Public Works October 11, 2010 0®6
From: Larry Brown, Director of Public Works Date: October 6, 2010
Description: Accept Quote and Award Project, Lift Station 17 Rehabilitation
Project
Background / Previous Action
Similar to - previous City Council Actis •s a • action considers acceptance
the low quote a •' e award of • for - Lift Station Rehabilitation Pr• -
As stated in the previous item, as background information, TKDA and Associates prepared the
design and bid documents for the rehabilitation of Lift Station17, located on Shady Island. The
City's engineering consultant, TKDA, prepared an estimate indicating the following value:
Project
Engineer's Estimate of
Construction
Lift Station 17
$ 78,522.00
Table 1
Plans were distributed to five reputable firms for quotes. Three firms chose to provide quotes
for the lift stations. Quotes were received at 10:00 a.m. on Wednesday, October 06, 2010, at
the Shorewood City Hall. Table 2 is a summary of the quotes received. Attachment 1 is the bid
tabulation.
Firm
Quote
Minger Construction Inc.
$116,320.90
Lametti & Sons, Inc.
$127,300.00
Geislinger& Sons, Inc.
$130,167.00
Table 2
Council Action:
Staff also discussed with contractors whether the timing of the quote process had an effect on
pricing. The response received was that the presence of the Lake had more to do with the
pricing than the bidding climate.
|f approved, this project istobefundedfrnrnthe3anitgrySev/erFund. The 5 year Capital
Improvement Program /C|P\ for this project was budgeted at $78,000. While the quotes
received exceed the engineer's estimate at the design phase, there is a total of $278,000 that
had been budgeted within the C|P for Lift Stations 15 and 17. Being that the total of the two lift
stations is $234,409.78, adequate funds have been programmed in the CIP to complete both
projects.
Staff is recommending that the project beavx8rdedtothe|ovvquu1eprovdedbyK4\nger
Construction, Inc.
Options
Accept the attached resolution that accepts the low quote and awards the contract to Minger
Construction, Inc.
Reject the quotes and proceed with a formal bid process to rebid the project at a different time.
Staff Recommendation
Staff im recommending that the attached resolution be approved that accepts the low quote and
awards the contract toMingcz Construction for uo amount nf$ll6,320.q0.
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CITY OF SHOREWOOD
RESOLUTION NO. 10-_
A RESOLUTION ACCEPTING QUOTES AND AWARDING CONTRACT FOR
THE REHABILITATION OF LIFT STATION N. 17
CITY PROJECT NO. 10-17
WHEREAS, pursuant to a solicitation of quotes for local improvements
designated as the Rehabilitation of Lift Station No. 17, City Project No. 10 -17, quotes
were received, opened on October 6, 2010 and tabulated, and such tabulation is attached
hereto and made a part hereof as Exhibit A; and
WHERE AS, the City Council has determined that Minger Construction Inc. is
the lowest proposer in compliance with the specifications.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Administrator/Clerk are hereby authorized and
directed to enter into a contract with Minger Construction Inc. in the name of the City of
Shorewood, Project No. 10 -17, according to the plans and specifications therefore
approved by the City Council on file in the office of the City Administrator/Clerk.
2. That the City Administrator/Clerk is hereby authorized and directed to
return forthwith to all quoters the deposits made with their quotes, except for the deposits
of the successful quoter and the next two lowest quoters, which shall be retained until a
contract has been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 11th day of October, 2010.
Christine Liz&, Mayor
ATTEST:
Brian Heck, City Administrator/Clerk
City of Shorewood
Bid Tabulation
LS 17
Shorewood City Project No. 10 -17
Uds �Opened: 10:00 A.M.
Engineer:
City of Shorewood
6-Oct-1 0
5W
Geislinger Construction
130,167.00
iLametti & Sons
127
I hereby certify that this tabulation is a correct and
true representation of the bids received on this date
for this Improvement Project
4 9�
James Landini,
City Engineer
/0-(,-10
Brad Niels
Planner I
- 10-4-10 -
Date
Exhibit A
im
STAFF REPORT
Momm
Council Meeting
October 11, 2010
From: Larry Brown, Director of Public Works
Date: October 6, 2010
J s y z f
At the September 27 th , 2010 City Council Meeting, Councilmember Turgeon asked staff to
report back regarding the inspection and maintenance schedule for storm water systems.
To address this question, it is first necessary to discuss all of the components of the storm
water system, as each one of these fall under different criteria. These are as follows:
• Ponds and dry Impoundment areas
• Critical control structures
• Storm water outfalls and ditches
• Catch Basins, manholes and storm sewer pipes
Ponds and Dry Impoundment Areas
The City has 50 ponds scattered throughout the City. This includes wet, dry and sedimentation
basins.
Historically, Public Works employees do end up visiting most, if not all of the basins throughout
the City each year, based upon known issues, routine checks, or calls and concerns received
from residents. Up until the past few years, this is the level of activity that has been budgeted
for in the care and upkeep of ponds.
Note that most of the ponds outside of natural occurring basins were constructed to NURP
(Nationwide Urban Runoff Program) Standards. The NURP standard was developed out of a
research project conducted by the US Environmental Protection Agency (EPA) between 1979
and 1983. It was the first comprehensive study of urban stormwater pollution across the United
States. As such, NURP ponds did not begin to dot the landscape of the nation until after 1983.
The detailed design of a NURP pond provides adequate sediment capacity for the anticipated
erosion and accumulation that occurs during initial construction of the surrounding area and
Council Action:
the pond, in addition to a 25 year period of soil load that is expected from development after
construction, Thus, the ponds were designed for a 25 year storage life, at a minimum.
Since these ponds did not begin to dot the landscape until after 1983, it was anticipated that
the earliest that ponds constructed in 1983 would have to be investigated for storage issues or
serious degradation would be 2008. Add to the fact that many of the NURP ponds located
within the City of Shorewood did not appear until the 1986 or later, the issue of capacity would
not normally cause concern until 2011.
Based on the above criteria, it was not unreasonable to conduct maintenance of these ponds in
an unstructured manner, or on an as needed basis.
each pond.
To date, the City has only completed this type of inspection for one pond, (Manor Park Pond),
as the time commitment to perform this is extensive. In addition, survey costs were $1,470;
Soil Testing was $5,000; and disposal of the hazardous sediment was approximately $250,000
for this single pond.
Critical Control Structures
Critical control structures are the various weirs, culverts or overflow structures that are put in
place which govern the high water level and normal water line for each water body, whereby
the malfunction of this structure would cause significant impact to homes, roads or property.
These structures are checked by personnel after every heavy rainfall. Typically, this means a
rainfall that exceeds two inches, or a rainfall that has a short duration and high intensity of
precipitation.
There are many of these control structures throughout the City. The table below lists the most
critical structures that govern the larger water bodies or impoundment areas.
3
dBewood Road Cross Culverts
Noble Road Cross Culverts
Tributary Area of 7633 Acres.
Tributary Area of 236.2 acres.
Shorewood Oaks Trail /Spillway between Controls area of homes historically
Freeman Park and Shorewood Oaks Drive impacted between Shorewood Oaks Drive
and Freeman Park.
Waterford Pond Outlet at Waterford Place Governs elevation of water for properties
in and adjacent the Waterford
Development.
Mary Lake — No Outlet Governed by percolation. Water elevation
is checked visually for impacts to adjacent
homes.
Christmas Lake Dam (weir structure) Governs elevation of Christmas Lake
Birch Bluff Road Cross Culverts
Controls elevation of wetland on the East
and West sides of Eureka Road.
Woodhaven Well near 5600 Apple Road
Sweetwater Curve Weir Structure
Controls upstream collection areas south of
the structure.
Silver Lake
Stormwater Outfalls and Ditches
Similar to ponds, historically, outfall structures and outlet ditches have been visited
periodically, based on known issues, or issues reported by residents or other parties. The City
has 89 outfall structures in total.
M
w ._ �r ,. - sufAIC I I e 117"IT
and 1 miles r • • •- der the new NP Requirements percent o
structures are t o be checked each year and documented
Up until two years ago, staff did not have the resources to perform such tasks. As the City
Council is aware, and has been discussed at several work sessions, a greater effort has been
achieved at meeting this NPDES goal by reallocating staff time from the water department and
meter reading duties, to perform storm water structure inspections and maintenance.
While there has been an increased effort at televising known issues of the storm sewer pipes,
this is an area that is not currently funded. Therefore, Public Works personnel respond to an
average of approximately 15 calls per year of suspected separated pipe, structural issues, or
holes that appear, due to a failure or separation of the pipe. These are repaired using in house
staff or contractors.
Public Works personnel also have structures where there are known or observed issues, due to
capacity issues, historical plugging by debris or other known potential impacts. There are
approximately 30 of these areas that are known that are checked after every heavy rainfall, as
described above.
Conclusion:
Certainly, with the increased pressure by regulatory agencies, recent standards that have been
passed, and an increased concern and awareness by the public to increase maintenance of
these facilities, there is going to be substantial pressure to increase maintenance efforts, which
ultimately is tied hand in hand with discussions as to how to fund the objectives that are
desired.
Staff will try to address questions at the meeting on Monday evening.
COUNCIL ACTION FORM
Department Cound Meeting item Number
Administration October 11, 2010 10A
From: Brian Heck, City Administrator Date: October 6, 2010
Item Description: Consider revising license fee for Massage Therapist
Mr. Steven Gamm Owner/Operator ® LaVida Massage, contacted us regarding the license fee
his therapists are assessed to practice massage therapy and wants the Council to consider
revising the fees and allowing for pro-rating of license fees.
Mr. Gamm opened LaVida massage in August, 2010, in the Shorewood Village Shopping Center,
23780 Hwy 7. Five massage therapists applied for and received a license to work at the
business. The license fee consists of a onetime investigation fee of $100.00 and an annual
license fee of $150.
The first attachment comes from Mr. Gamm and outlines his rational for reduced license fee, a
facility license, and/or pro-rating of the individual license.
The second attachment contains information on license fees in other metro area communities.
Options
Direct staff to prepare amendments to the Massage Therapy license to include facility
license, individual license, fee structure, pro-rating, etc.;
• Consider pro-rating current license fees and provide refunds accordingly;
• No change to the current fee / ordinance
Recommendation
Staff recommends Council direct staff to review the existing ordinance and fees and bring
council suggested revisions to the October 25 meeting.
Council Action:
Jean Parch
From: Steven Gamm [sgamm(c" lavidamaesage.com]
Sent: Friday, October 01, 2010 5:13 PM
To: Jean Panchyahyn
Cc: gate Ranweiler'
Subject. LaVida Massage - request for council consideration
Ladies and Gentlemen,
My name is Steven Gamm and am the owner of LaVida Massage located in the Shorewood Village Shopping Center. We
are a new business providing a valued service to the community and are working to treat our employees as fairly as
possible.
My request has to do with enabling current and future employment in Shorewood for Massage Therapists and has two
parts by making the fees less of a hardship.
1. Please apply 2010 license fees to 2011 for current and any additional licenses issued now to the end of the
year.
a. Our therapists paid a full license fee for only a few months of work. In addition they are participating in
a new business and are not yet earning to their full potential. Requiring an additional $150 for all of our
therapists on January 1 is a hardship.
b. If we do not support this and I need to hire more therapists prior to January 1, they will pay double for
the right to work in Shorewood.
c. Consider making a pro -rated fee scale for future first year applicants
Please re- consider the basis for the annual license fee for massage therapists. Research suggests there is a wide
variety of fees required by cities in the Minneapolis /St Paul area. Some require business licenses or only
therapist licenses or a combination of the two. My request is to ensure that the fees in Shorewood are still
consistent with the city objectives. We believe in licensing and regulation and have no issue with fees to process
them, but suggest that $50 /therapist /year is sufficient to meet the need — and thank you for giving this request
consideration.
Please know that I am available to assist or answer questions at your request.
Respectfully,
Steven Gomm
Owner /Operator - LaVida Massage
612 9917425 (Mobile)
952 474 3699 (Center)
masts
http://www.lavidamassage.com
www .excelsior.mn.lavidamassage.com
Massage Therapy License Fees of other Cities
St. Louis Park
$9S Massage Therapist Individual
S325 Massage Therapy Establishment fee
$2S Massage Therapist and Massage Therapy Establishment License Holder
Hopkins
$10O Massage Therapist individual
$50 background check (initial application)
Plymouth
$75 Massage Therapy Certificate fee
$150 Investigation fee (initial application)
$25 Massage Therapy Center License
$300 Investigation fee (initial application)
Orono L_|u just establishing a Business license; no fees established yet, but they will license the
establishment, not individual therapists.
The following cities do not license Massage Therapists: Victoria, Mound, Excelsior, Chanhassen
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Description/Background/Previous Action
During the discussion on the SLMPD budget, Councilmember Bailey suggested that the SLMPD undergo
a management study. The purpose of such a study would be to see if the department is using best
practices, address staffing, facilities, etc.
Councilmember Bailey asked that this item appear on the agenda for additional discussion.
I posed the question of management studies on the International City/County Managers Association
website. I asked if other cities conducted these studies, how often, and for what purpose. Mr. Roderick
Woods, CK4of Beverly Hills, CA, provided one nf the best answers.
"I conducted a Management Audit review of every department about every five to six years, We
actually did one or two every year sob was nuo five nr six year cycle to start over. The world,
technology, labor, and all the assumption of business activity can and does change sometimes a
lot in five years.
While these audits were the city managers audit, I forged a partnership with the departments
to be full participants in the audits developing the issues and ClUestions the Departments
wanted to look at as well as what I wanted to look at in the Departments, The purpose of the
audits were to see what circurnstances and assumptions had changed, what new systems and
technology were available, what best practices currently are in the industry and how to
improve effectiveness and efficiency,
|vveot to great lengths to make SUre these were not witch hunts, goLchas or a means to fire
anyone. What I did need was information on how to make the clepartments the best they could
be within the available budget,
The draft audit was then fully reviewed by the manager and departments separately and
together for finding any errors and for coming to agreement on what would be implernented
from the audit report. I find that about 80% of the Consultant's recommendations fit the
internal and external needs of the city and some of those need fine tuning. Remember, it is not
the consultant's report or consultant's organization, it's yours. There are a number of reasons
why all cccnrunnendadnos should not be implemented ranging h-oon practicality, costs to
politics, all real Lbiogx ioa public agency.
The goal is continuous improvement in the departments and city's service to out citizens at the
lowest costs possible. An outside look will help bring new ideas and avoid losing opportunities
doLo inherent blinders f,oco being too close Lo the isuuuu."
Council Action: