110910 PK APCITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, NOVEMBER 9, 2010 7:00 P.M.
AGENDA
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Norman
Trent_
Quinlan_
Robb_
Edmondson_
Gaidos_
Swaggert_
B. Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of October 12, 2010 (Att. - #2A)
3. MATTERS FROM THE FLOOR
4. REPORTS
A. Report on City Council Meeting
B. Update on Work Program — (Att. - 94B)
C. Update on Grant Programs — (Att. - #4C)
D. Report on Arctic Fever — Park Commission Chair, Jeremy Norman
E. Update on Park Signs
5. DISCUSS REHABILITATION OF THE PAVEMENT PATH FROM THE
PARKING LOT TO THE PLAY AREA AT MANOR PARK — (Att. - #5)
6. SUMMER ACTIVITIES — (Attt. - 46)
7. NEW BUSINESS
8. ADJOURN
Liaison for City Council Meeting on November 22 - Swaggert
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHORE' WOOD CITY HALL
TUESDAY, OCTOBER 12, 2010 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Norman convened the meeting at 7:00 p.m
A. Roll Call
Present: Chair Norman; Commissioners Edmondson,
Administrator Heck; City Council liaison BE
Absent: Commissioner Gaidos
B. Review Agenda
Item 6A, Arctic Fever, was added to the Summer Activities
Edmondson moved, Quinlan seconded, apprttiipg,the Agenda as
2. APPROVAL OF MINUTES
A. Park Commission Meeting
Robb moved, Quinlan
Motion passed 6/0. r=
3. MATTERS FROM TnE F T:QQ t
the Minutes of
and Swaggert;
wised. Notion passed 6/0.
er 14, 2010
her 14, 2010, as submitted.
Administrator He�l� reported th4the Council discussed road improvement plans and budget during their
work session and 114 talking about the CIP and enterprise funds at their next meeting.
Bailey stated that while the Council approved the extra five plots for the Community Garden, they
suggested the Commission consider how to assign the plots fairly in 2011 and beyond. He indicated that
the Council would prefer people not be `grandfathered' in and guaranteed their same lot every year and
instead the Commission consider a lottery system for selection.
Anderson stated that she would consider revising the Community Garden Guidelines to reflect a lottery
after next season, as the approval allowed current users to return next year.
Chair Norman agreed that giving everyone a fair shot would be best.
L - 1
0
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 12, 2010
PAGE20F5
C. Update on Work Program
Anderson pointed out that the 2010 Work Program was virtually complete. She noted that the Community Garden
signs finally arrived on October 10`', suggesting staff find a new vendor with a faster turn around time. In addition,
Anderson stated that the Skate Park drinking fountain would be installed this fall, as state approval had just been
given and public works would be working with a plumbing contractor to begin the work.
Chair Norman commended the Commission and staff on accomplishing so many of its work items for 2010.
D. Update on Manor Park Shelter and Playground
Anderson reported that the Manor Park shelter was almost complete. whereas; Building Inspector Pazandak was
finalizing some finishing details on the project interior. She reutindet the Commission of the Open House
scheduled for Saturday, October 16` at the park from l Oam -M'pm and invited them to attend to answer questions
and meet the neighbors. Edmondson, Quinlan, and Chair Norman thought they would be, attending. Anderson
explained that public works was awaiting a final load Wpeapravel to place back in nearthe swing set before
putting the swings back up on the set for the kids to enjoy. She also uatedthat, while meeting there on Monday,
probably 15 young children and moms were using the play structure.
E. Report on Phase 3 of TWi r,Park Gardens
Anderson segued into details regarding her meeting at the, park Monday, stating that Inspector Pazandak,
Communication Coordinator Moore, Park Secretary Grout, Mayor L,izee, and Julie Westerlund of the MCWD all
met with her at the Park to discuss next steps for the Pat&:
Together they discussed,a pervious "paver patio, nativIe ardens to aid in water quality improvements, as well as,
drainage. Anderson noti hat the Julia'Westerlund suggested the City consider applying for a Cynthia Kreig
Grant to apply to the park.'Anderson indicated that the city had applied for and received similar grants in the past
with few requirements regarding matching funds etc. With the Commissions support, she stated that Moore,
Grout, and hprsplfwoirl¢ be combi ing a grant application for Manor Park and the Southshore Center, to clean up
the creek #01 near it; in prder to meefthe upcoming deadline of October 20"
.
agreed and requested air`update with regard to the application when available.
on Sil'erwood Park Shelter
Anderson complimented the Public Works staff on a great job at Silver noting that the grading, sodding and
seeding, and clean up was eomplete. She stated that the site looks great and encouraged Commissioners to stop by
to take a look. She added that each time she has visited the site; residents have been using the new shelter and
thanked her on behalf of the city for installing it.
G. Update on Arctic Fever
Chair Norman stated that many of the same participants have joined ranks again this year and that planning is in
full swing for 2011. He stated that there would be an Arctic Fever Committee meeting on Wednesday evening.
Anderson interjected that she had partnered with Arctic Fever on behalf of the Southshore Center and would be
creating a Medallion Hunt for adults following clues to a $500 cash prize and a Find Frosty contest, a children's
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 12, 2010
PAGE30F5
plush version of the hunt. She mentioned that the Festival would be expanding to two days this year with a hot air
balloon lift off Sunday morning in Excelsior followed by a Princess Tea Party at the Southshore Center in the
afternoon, featuring the Arctic Fever Princess, harp music, face paint, tea party and American Girl Doll prize
drawing.
5. BUILDING A COMMUNITY DVD
Anderson introduced the `Building a Community DVD' for the Commission tct view stating that
Administrator Heck had received it and asked her to view it to determine wfeftb it might be worthwhile
of the Park Commission to view. Created in partnership with TPT television and the Mn League of
Cities, Anderson stated that it was a thought provoking and locally produced video
Following the video, Heck invited the Commission to share what thoughts it spra d for them with
regard to what more the Commission or Shorewood could ec iffidee -doing with its surhrner programming
and the importance of keeping, providing, and nurturing its growth.
Edmondson indicated that he was intrigued by what more the City cowl &,and should be doing. With
regard to adding theatre, recognizing our local history, poetry, and much more, Edmondson urged staff to
funnel all of the ideas towards parks.
Chair Norman stated that, while art is a broad umbrella and we do want to gravy our activities in the park,
we offer quite a bit in our parks already for a community our size.
Quinlan welcomed new ideas and agreed with Edmonds h that iive should consider new opportunities.
Acknowledging that they mad at irxies, have limited vision, he welcomed a more artistic approach. He
thought the creative verse�on the sitteivalks were brilliant and an inexpensive way to put a signature on
the community.
Trent commended staff for bringing this DVD- forward their viewing. He thought it triggered in him
and the Comm on,obenness to more artistic nnnaminitiac
the Commission corrsider;carving out a niche or focus to pursue.
Robb noted that, although quite spread out and difficult to instill a real sense of community, Shorewood
should strive even more so to bd our spaces, as well as, provide green space and art in our parks as
suggested by the'T A proposal in order to create a unique sense of community.
6. SUMMER ACTTV TIES
The previous DVD discussion spilled over to a discussion of Summer Activities. Anderson touched on
the many successful activates the City provides over the course of the summer and provided the
Commission with staff suggestions for their consideration. Anderson strongly urged the Commission to
make a recommendation with regard to 2011 programs in order for staff to meet many publication
deadlines missed last year. She reminded the Commission that music in the park this year failed because
the Commission did not choose to move forward on them in a timely enough fashion to make newsletters,
newsprint, magazines, or other deadlines for 2010.
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 12, 7010
PAGE 4 OF 5
Chair Norman suggested that the Arctic Fever funding allocation of $1500 be adopted as one of staff
recommendation bullet points as well.
Trent urged the Commission to consider re- allocating some of the money from the larger music in the
park performance and spread it over some new activities spurred by the DVD.
Quinlan agreed that, while it is important to have a variety of programs to create a well rounded
portfolio, he realized the Commission cannot spend too long debating what to do or they will miss
valuable deadlines once again.
Chair Norman stated that, having spoken to his neighbors, many of the believe that there are just too
many music outlets vying for their attention and that they would be'more inclined to attend something
else.
Robb questioned that, while the music in the park was net meant to�compete with other music outlets,
what else could the City provide that is not being met,,
Edmondson suggested they consider the concept of local
Heck stated that, while he has experience in
parks. He pointed out that New Hope and Ply
we do not have the lights, sound, sets, etc, he
version.
Shorewood does not have an amphitheatre in its
have these prograrm and are successful. Although
d the basic needs could be met on a downscaled
Chair Norman threw out the ll ofhosting different music options; such as big band, blue grass, or
swing, if music in the pat, were to stay, He suggestedthat the Commissioners provide Anderson with a
list of their most ereq#06dew park programming concepts in the next one to two weeks so that staff can
research and report back at the next meeting and action cap be taken.
Anderson urgefte'C'mumission tolake action on al1`of the bullet point items regarding park programs as
possible the evening. She asked wfi�her the movie in the park at Manor appealed to them or if staff
could pd"sue and book someof the other park Friday programs in order to submit them for publication.
Trent moved'�llat the Commission proceed with all of the bullet park items, including Arctic Fever
funding, excep pr music in th&,tkirk.
Chair Norman suggested they make separate motions.
Trent withdrew his
Trent moved, Edmondson seconded, recommending that the Park Commission not move forward
with Root City Band for 2011 Music in the Park. Motion passed 511. Quinlan opposed to
eliminating the music in the park program altogether.
Trent moved, Swaggert seconded, recommending that staff proceed with all of the other bullet
items, with the addition of Arctic Fever funding of $1500 for 2011. Motion passed 511, Robb
dissenting as he did not support the movie.
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 12, 2010
PAGE50F5
Chair Norman encouraged staff to investigate arts grants.
7. DETERMINE LIAISON FOR CITY COUNCIL MEETINGS FOR OCTOBER,
NOVEMBER AND DECEMBER
October 25 - Trent
November 22 - Swaggert
December meeting Chair Norman
8. NEW BUSINESS
Administrator Heck pointed out that, with the CIP discussion scheduled at the n6Xt Council meeting, he
suggested the Commission reconsider its line item to create atpermanent sliding hill aLFreeman Park. In
talking with staff, not only did public works find it difficult to attend to the construction o f a mound of
dirt this summer, they questioned the ongoing maintenance of the hill. They questionedlaow ii vould be
mowed, and if not, what condition of weeds would be cove" it in tbds�,Vmmer, creating and eyesore.
Heck stated that public works is willing to dedicate time to cA @ the sliding hill of snow for Arctic
Fever in the winter, and in fact enjoy doing so. Not only does buiifling the snow hill provide public
works with a place to store the snow, it melti jn the spring, thus elininafing any mess.
Chair Norman stated that lie had no problem
sliding hill each winter.
Heck indicated that, if then e bw, public works 11
removing
can the CIP if public works staff can build the
Id the hill.
Tiding hill from the 2011 CIP. Motion
the Park Commission Meeting of October 12,
2010 Work Program
Siiverwood
P.W. making contact wlcontr for '.
Bituminous Parking Lot
tree removal & parking tot
& TreeRetrfovaf
Tree
overlay (1 /4110) - Tree is removed..
Reno
Pking lot completed wk 9113110
vat
Tree removal -See Badger
Should be removed the wk of 2/1
steeps ps - do together - -
TREE REMOVAL COMPLETED
remove stump in the spring
:Quotes from #alt Contr
w /Skate park bid
COMPLETED
Pk Comm apprlrec, to cc
on contractor
COMPLETED
CC awards bid
COMPLETED
Picnic Shelter Canopy :
JP& KA working w /co, and Joe
Placed the order.COMPLETED
See if Concrete truck can
P.W, will remove shrubs and
pour slab
LinprMete
brush (1190), slab for shelter
poured for sr, i.
dfor for inc 1.
'removal of curb in bid :
poured 6126110, JP getting quotes:
Slat2
for curb -COMPLETED
Badger
See notes in Silverwood tree
Tennis Court Reesurface'.
removal. TREE REMOVAL
& Tree Removal
tree
COMPLETED Tennis ct,
remov
resurface after 6 -5 COMPLETED
at
Determinewith PW Dir,
Which treestn,be removed
COMPLETED
Ck w/ PW as to what tree
contractor to work with
PW contacting Viking Land Tree -
COMPLETED
Kristi spoke to Dennco setting
Contaotbemt -Co fior tennis
Spring date & getting us a
Court resurface
quote =Reed quote -
COMPLETED
Manor
Shelter Bui Addition
completion
COMPLETED
Report back to Pk Comm
1/12/10 pk agenda. Krist! mtg.,
and C. C. outcome of is
jOn
w/bldg insp. Joe - COMPLETED
meeting
Prepare pratiminary design
'
Joe is working on preliminary
and costs
design - COMPLETED
Go to Park Comm For
On Pk agenda for 3/23 }10 and
recommendation 1Bid to
4/13/10 COMPLETED
Council
CC approve design
I COMPLETED
April 26 mtg.
Go to bid
COMPLETED
Go tdCC for final approval
C4,, PLETED
Fountain
est estimates running lit
from hydrant to location
(Westonka Plmb for
quotes ?)
Blacktop surface - incl
w /Silverwood parking lot
1 -2 Tot pieces - Install /
Perform Study
on 5/5 - no bids /quotes
'd. /LB researching why -
nes sent specs to co. on 5/25- -
25 James never heard back,
working wA(Vestonka - 813
rtr. In reviewing plans talking to
and JL. 8/19/10 - State is
iewing 9/27/10 Awaiting final
)roval by state. Larry is
rking w /plumber last 2 wks
/10)
W. may not be able to c
2010 due to being short
N.M.
update1l /1/10
CITY OF
5755 Country Club Road . Shorewood, Minnesota 55331 . 952- 474 -3236
Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityha11@ei.shorewood,mn.us
To: Park Commission
From: Julie Moore — Communications Coordinator
Twila Grout— Administrative Assistant
Date: November 3, 2010
Re: Agenda Item 4C— Update on Grants
The city applied for the Cynthia Krieg Innovation Grant for Manor Park. The request is for a rain garden
and permeable pathway in the amount of $3,800.
Attached is the spreadsheet showing the status of the grants.
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CITY OF
5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236
Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall@ei.shorewood.mmus
To: Park Commission
From: Kristi Anderson — CRR
Twila Grout — Park Secretary
CC: Larry Brown — Director of Public Works
Date: November 5, 2010
Re: Agenda Item 5 — Manor Park Sidewalk Rehab
During the Manor Park Open House, the Mayor suggested we consider rehabilitating the sidewalk/trail that
leads from the parking lot to the new accessible playground, as well as, the small asphalt strip in front of the
playground. Currently, according to the Mayor and visible to all, the sidewalk is in poor condition with
many potholes and ruts, and would hardly be considered `accessible'.
Since the City of Shorewood owns its own trail paver, the Commission should consider whether it might be
worthwhile to overlay the current trail next spring. If public works staff completed the work, an additional
contractor would not be necessary. Upon publication of this memo, Public Works Director Brown had not
supplied staff with a rough estimate of the expenses associated with the overlay project.
STAFF RECOMMENDATION:
Staff recommends that the Park Commission direct public works staff to rehab the existing sidewalk/trail
from Manor Park parking lot to the boundless playground, as well as, the strip parallel to the playground.
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 474 -3236
Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us
To: Park Commission
From: Twila Grout — Administrative Assistant
Kristi Anderson — Community Rec Resources
Date: November 2, 2010
Re: Agenda Item 6 - Summer Activities
At the last Park Commission meeting the Commission reviewed the activities and discussed summer
activities for 2011.
Here is an update as to what activities are being reviewed and what has been booked.
The Zoomobile is booked for Friday, July 22 at 11:00 at Freeman Park. The fee did not change, it will be
$300.
The DNR FiN program is scheduled for Friday, June 24` at Freeman Park from 11:30 -1:00. There is no fee
for this program.
Rachel from Kid Power with Rachel has been contacted to see if she is available to play on Friday, August
5 from 11:00 -Noon at Manor Park.
Will Hale and the Tadpole Parade I have left a message to see if they are interested in coming back for an
evening event.
Minnetonka Community Ed (MCE) will be holding their summer program at Freeman and Manor Park this
upcoming summer. They are very excited about this.
Ongoing Programs:
Staff is also booking Tennis Camps and Free Fridays with Tennis at both Manor and Badger Parks.
Skateboard Camp with Sports Unlimited.
Nature Discovery, bugs and critters
Karate Free Friday Program
Kayaking at Crescent Beach
■
While the following are new programs that are being looked into for the upcoming summer:
Fall Movie in the Park — September 2011
Kristi and I are meeting with Minnetonka Community Ed on Wednesday, November 10` to discuss the
possibilities of a theatre program at one of the parks.
Twila is working with the Excelsior Library about hosting a story time at Manor Park. This may have to be
on a Wednesday as this is when the library has their story time during the week.
Kristi is working with Minnetonka Middle School to host a poetry contest at the Southshore Community
Center in conjunction with poetry month in April. She is also working with the University of Minnesota,
International Center, Great Decisions Program.
Hennepin County contacted the city to see if the City of Shorewood would be interested in the "Step To It
Challenge' this upcoming summer. We are meeting with them and to go over the activity on Monday,
November 8th. Last year there were 18 cities that participated in this program. The cities were Maple
Plain, Brooklyn Center, Brooklyn Park, Champlin, Crystal, Eden Prairie, Excelsior, Golden Valley, Hopkins,
Independence, Maple Grove, Minnetonka, New Hope, Osseo, Plymouth, Rogers, Robbinsdale and St.
Louis Park. This upcoming summer the county is hoping to get up to 25 cities involved.
On the website it says that this is a fun competition to get a sense of community spirit and people of all
ages moving after a long winter. Last year participants counted steps they walked or convert other
physical activities such as running, biking, and bowling to equivalent steps.
• Steps were recorded each week on the Step To It Web site.
Awards, celebration events, and free Twins tickets were presented to cities and individuals that
log the most physical activity.
There was also a separate challenge held among mayors and city councils of some participating cities.
Last year the Minnesota Twins were the cosponsors of the 2010 challenge. Winning participants from
each city were recognized during a Twins game.
You can visit the website at https:ZZwww.steptoit.orgZStepToitStatic/Home.html
Staff will keep the Park Commission posted as to the status of this event and all other events that will
take place for 2011.