11-22-10 CC Reg AgPCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 22, 2010
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mayor Lizee _
Bailey _
Turgeon _
Woodruff _
Zerby _
B. Review Agenda
2. APPROVAL OF MINUTES
A. Canvassing Board Minutes, November 8, 2010
B. City Council Work Session Minutes, November 8, 2010
C. City Council Regular Meeting Minutes, November 8, 2010
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Continents can be taken or questions asked following removal
from Consent Agenda
A. Approval of the Verified Claims List
B. 2011 Benefits
C. Fee Schedule Amendment
D. Shorewood Yacht Club update
E. Upper Minnetonka Yacht Club update
F. Silver Lake Silt Curtain hnstallation
Attachments
Minutes
Minutes
Minutes
Claims List
Administrator's
CAF
Administrator's
CAF, Ordinance
Planning Director
CAF
Administrator's
CAF
Engineer's CAF
4. MATTERS FROM THE FLOOR
(No Council action will be taken)
CITY COUNCIL REGULAR MEETING AGENDA — November 22, 2010
Page 2 of 2
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
A. Lake Minnetonka Conservation District activities report by Representative
Richard Woodruff
7. PARKS - Report by Representative
S. PLANNING - Report by Representative
A. Zoning Violation Appeal - Birch Bluff Road
9. ENGINEERING/PUBLIC WORKS
10. GENERAL/NEW BUSINESS
A. Commission and Board Appointments
B. 2010 Audit Services
C. Capital Improvement Plan Discussion
D. 2011 General Fund Budget Discussion
E. Cell Tower Lease Rate Discussion
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
I. September 2010 Quarterly Investment Report
B. Mayor and City Council
12. ADJOURN
Attachments
Report
Planning Director's
CAF
Administrator's
CAF
Finance Director's
CAF
Finance Director's
memorandum
Finance Director's
memorandum
Planning Director's
CAF
Finance Director's
memorandum
CITY OF
5755 Country Club Road • Shorewood, Minnesota 55331 •952- 960 -7900
Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • eityhall @ci.shorewood.mn.us
Executive Summary
Agenda Item #3A:
Agenda Item 43B
Shorewood City Council Regular Meeting
Monday, 22 November, 2010
7:00 p.m.
Enclosed is the Verified Claims List for Council approval.
Staff has conducted an extensive review of employee benefits and is
providing a recommendation for health, life insurance, short-term and long -term
disability insurance, and dental coverage for 2011.
Agenda Item #3C: Staff recommends the therapeutic massage license fee be reduced from
$150 to $50, and the initial investigation fee to remain at $100. A fee schedule ordinance
amendment is provided for council approval.
Agenda Item 931): Staff reports annually on whether or not any complaints have been
received relative to the Shorewood Yacht Club. Once again, we have received no such
complaints. More importantly, this is the third year of an Interim Conditional Use Permit
that was granted for three years. The City is obligated under that permit to conduct a
public hearing to discuss whether the mooring of power boats should continue as a
permanent conditional use. Staff suggests that a hearing be scheduled for the 7 January
2011 Planning Commission meeting.
Agenda Item #3E: Staff is providing an update on the Upper Minnetonka Yacht Club
activities.
Agenda Item 93F: Staff received two quotes for installing floating silt curtain in Silver Lake for
the sediment removal project. Staff recommends that the City Council direct staff to work
with Metro Erosion, hie. for the floating silt curtain not to exceed $6,000.
Agenda Item 46A: Representative Dick Woodruff will provide a report on recent Lake
Minnetonka Conservation District (LMCD) activities.
Agenda Item #7: Representative Nick Swaggert will report on the recent Park Commission
meeting.
Agenda Item 48: A Planning Commission representative will report on the recent Planning
Commission meeting.
Executive Summary — City Council Meeting of November 22, 2010
Page 2 of 2
Agenda Item #8A: Our office has received a (vague) appeal to code violation notices that
were sent to Gale Olson, Jr., who owns the property at 25775 Birch Bluff Road. The
appeal does not what is being appealed (the violation itself or additional time for
compliance) and the owner has not returned our calls requesting clarification.
Agenda Item #10A: Discussion on how to approach appointments to the various Boards and
Commissions for 2011.
Agenda Item #1013: Contract with Abdo, Eick & Meyers, LLC, for audit services for fiscal year
2010 in the amount of $25,872.
Agenda Item #IOC: The five -year capital improvement plan has been updated based on the
discussion held at the October 25 work session, and is provided for council's review.
Agenda Item #I OD: The 2011 budget has been stable since the preliminary budget adoption on
August 23. Staff is looking for confirmation that we should use the current prgjections as
the basis for the Truth -in- Taxation presentation on December 6.
Agenda Item #10E: Staff has reviewed the current lease structure for telecommunications
facilities on city water towers. The basic recommendation is that the lease rates should be
increased. The amount will depend on how important it is to have new tenants pay as
much as tenants that have been around for a while.
Agenda Item 91 l .A.l : The September 2010 Quarterly Investment Report is provided.
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CANVASSING BOARD MEETING CITY COUNCIL CHAMBER
MONDAY, NOVEMBER S, 2010 6:00 P.M.
MINUTES
1. CALL TO ORDER
Chair Liz& called the meeting to order at 6:00 P.M.
A. Roll Call
Present: Chair Liz6e; Canvassing Board Members Balky, Turgeon, Woodruff, and Zerby;
City Administrator /Clerk Heck, Finance4Director DeJong, Director of Public
Works Brown, and Engineer Landini
Absent: None
B. Review Agenda
Chair Liz6e reviewed the Agenda.
Turgeon moved, Zerby seconded, approving the Agenda as submitted.. Motion passed 510.
2. CANVASS OF ELECTION
A. Consideration 4f . Motion to Adopt a Resolution Approving the Local Election
Results from the Oen°eral Election of Tuesday, November 2, 2010.
Chair Liz6e highlighted the results of the November 2, 2610, City of Shorewood election. Chris Liz6e
was elected mayor. Laura Hower and Debbie Siakel were elected council members. All three will begin
their terms in January 2011.
Bailey moved, Woodruff seconded, adopting RESOLUTION NO. 10 -051 "A Resolution Accepting
LocjI welts of the 2010 General Election!". Motion passed 5/0.
Chair Liz6e congratulated Councilmembers -elect Hotvct and Siakel.
3. ADJOURNMENT
Bailey moved, Zerby seconded, to adjourn the Canvassing Board for the 2010 General Election at
6:02 P.M. Monday, November S, 2010. Motion passed 510.
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder
Christine Liz6e, Mayor
ATTEST
Brian Heck, City Administrator /Clerk
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, NOVEMBER 8, 2010 6:05 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Liz& called the meeting to order at 6:02 P.M.
A. Roll Call
Present. Mayor Liz&e; Councilmembers Bailey, Turgeon, Woodruff and Zerby; Administrator
Heck; Finance Director DeJong; Director of Public Works Brown; and Engineer Landini
Absent: None
B. Review Agenda
Turgeon moved, Woodruff seconded, approving the agenda as presented. Motion passed 510.
2. ROAD FINANCING
Director DeJong stated the creation of the street maintenance financing plan was a great team effort. It
involved pulling together agreat deal of disparate information, Director Brown and Engineer Landini
educated him on what occurs with regard to infrastructure improvements. Ideas and approaches were
bounced off Administrator Heck. It has taken about one and one -half months to prepare this iteration of
the plan.
DeJong explained Staff reviewed all 536 road segments in the Hennepin County base map in the City's
graphic information system (GIS). A segment is each street from intersection to intersection or the City
border. The segments the City is responsible were grouped together, where it made sense, resulting in a
list of 193 roadways. All of those roadways are included in the 20 -Year Pavement Management Plan
(PMP). Director Brown created a spreadsheet for each of the roadways that contains all of the base data
(e.g., width and length) necessary to estimate the cost to improve (sealcoat, mill and overlay, reclaim and
reconstruct) each roadway. Brown, in consultation with Public Works personnel, also identified
roadways with poor base soils. Engineer Landim updated the costs for the improvements based on recent
bid tabs for other improvement efforts. A 2 percent inflation factor is factored into the costs. The
inflation factor amount will have to be revaluated periodically.
DeJong noted that during its October 11, 2010, work session Council decided roadways with a Pavement
Surface Evaluation and Rating (PASER) System rating of 2 or less will be considered for reconstruction
or reclamation. He explained routine preventive maintenance (sealcoating and overlays) will be done on
roadways with ratings higher than 2 to extend their useful life unless a roadway is scheduled to be
reconstructed or reclaimed in the near future. Roadways with poor base soils have been scheduled for
reconstruction.
DeJong explained the PMP indicates when some type of maintenance or improvement will be done on
each roadway from 2011 — 2030. The 20 -year street maintenance financing plan includes the
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
November S, 2010
Page 2 of 6
maintenance and improvement costs for each roadway in each of the twenty years. The plan also reflects
each year's projected beginning and ending balance in the Street Reconstruction Fund, the transfers into
the Fund and expenditures out of the Fund. The yearly transfer -in amount is $700,000. The projected
deficit over the 20 -year period is approximately $2.2 million. The most costly project is the
reconstruction of Eureka Road going north from Smithtown Road scheduled for 2019. The estimated cost
is over $1.9 million. Some method for financing that project will have to be identified. The financing
plan indicates that in order to make the program self funding over the 20 -year period the yearly transfer-
in amount should be increased to approximately $820,000 starting in 2012.
Delong then explained every roadway is on a five -year sealcoating schedule with the exception for the
roadways on Enchanted and Shady Islands. Those roadways are on a seven -year cycle which is consistent
with the City of Minnetrista's sealcoating schedule. The sealcoat schedule for Dellwood Lane will be
corrected to reflect the seven -year cycle.
Councilmember Bailey asked why Afton Road is scheduled to have a mill and overlay in 2011. Director
DeJong explained that roadways with a PASER System rating of 3 or 4 are considered to be ready to be
overlaid, and Afton Road is rated a 4. Bailey then asked why Bayswater Road, currently rated a 6, is
scheduled to be overlaid in 2019. Director Brown explained roadway rating information is only available
for 2005, 2006 and 2008 — 2010. Staff used that limited amount of data to forecast when a roadway's
rating will fall to a 3. As the data pool gets bigger the forecasting will be refined. Roadway specific
actual deterioration data will eventually by used to forecast its deterioration rate. He stated he thought the
current forecast is good. Bailey also asked if all roadways currently rated a 6 are expected to deteriorate
to the condition, a rating of 3, where they will require a mill and overlay at the same rate as Afton Road.
Brown responded the forecasting process at this time is fairly linear, but over time the individual .
deterioration rate of individual roadways will factored into the forecast.
Administrator Heck stated in order to be able to use average ratings to some extent Staff factored out
those ratings that wept up because some type of maintenance had been done to the roadway during the
2005 — 2010 time period. He thought the forecasts are good based on the limited amount of data
available. He then stated roadways with a rating of 3 or 4 with poor base soils will be allowed to
deteriorate to a rating of 2 and then they will be reconstructed.
Councilmember Bailey stated Brand Circle, currently rated a 5, is scheduled to be sealcoated in 2011,
2016, 2021 and 2026 and then reconstructed in 2029. Administrator Heck stated that roadway has poor
base soils so it will have minimal maintenance done to it until it needs to be reconstructed.
Director Brown stated that after looking at the data it appears the City's roadway patching and
sealcoating efforts are extending the length of time before a roadway will have to have a mill and
overlay.
Councilmember Bailey stated based on this discussion it appears to him that Staff had considered some
of the individual characteristics of each roadway when forecasting its improvement schedule. Director
Brown responded that is correct.
Councilmember Turgeon stated the plan is one of the best laid out plans Council has seen. She asked if
the cost estimates for reconstruction include costs for easement acquisitions should that be necessary.
Director Brown responded only from the perspective that there is a 20 percent contingency built into the
cost estimates. He stated Staff exercised caution so as not to over inflate the estimates too much or to
estimate them too low. Administrator Heck stated the City should receive Minnesota State Aid (MSA)
reconstruction funds available for reconstruction of MSA roadways, noting that in order to be eligible to
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
November 8, 2010
Page 3 of 6
receive that funding the roadways will have to be reconstructed to state standards. Heck then stated the
cost estimates do not include dollars for rights -of -way acquisitions.
Councilmember Woodruff stated he thought Staff's efforts yielded fantastic results, acknowledging that a
lot of work went into this process. He then stated if the estimated costs are within 20 percent of the actual
costs he would be pleased.
Woodruff asked if the reclamation rehabilitation option has been discarded because none of the roadways
are scheduled to be reclaimed. Director Brown stated it's still a viable option it just isn't the appropriate
option for the roadways scheduled for rehabilitation in the 20 -year ,program. Brown explained for
roadways that have to be rehabilitated Staff focused on the roadways it believes won't last 20 years and
those have to be reconstructed. For roadways that appear to be relatively stable the goal is to try and
maintain them through overlays.
Woodruff then asked why Mill Street is not in any schedule. Director Brown responded it's a Hennepin
County road. Woodruff stated Enchanted Point is a gravel road yet it is scheduled for a sealcoat in 2017.
He then stated he has spoken with Administrator Heck and Engineer Landini about trying an
experimental treatment to put some type of a seal on that roadway in 201 >1 and he asked that conversation
continues. Administrator Heck stated that experimental treatment called fog seal will occur on that
roadway in 2011. Engineer Landini explained the process will model the process used in Aitkin County.
Woodruff stated if the fog seal process works it could be used on the other gravel roadways in the City.
Director Brown stated there are two other gravel roadways.
Woodruff commented Lakeway Terrace is rated 5 and he takes issue with that. He stated that roadway is
scheduled for an overlay in 2012 and he is comfortable with that.
Woodruff asked if someone could develop a statement that would conceptualize for the residents what
the City's philosophy is when roadways reach various conditions. He would like the residents to know
what the street maintenance program will deliver. For example, the City will make sure roadways will
have a PASER System rating of 3 or higher and if a rating falls below a 5 it will be scheduled for
maintenance within one to two years to restore the rating to 5 or higher.
Administrator Heck stated he thought that was covered when Council discussed the calculated the
average > condition of roadway pavement surfaces during it October 11, 2010, work session. He
challenged Council to come up with that the policy should be for roadway maintenance.
Director Brown stated tentative decisions have been made to let some roadways deteriorate to a rating of
2 and then they will be reconstructed. This is in conflict with Councilmember Woodruff s suggestion. He
cautioned against l saying roadways will be maintained to a rating of 5 or higher. He suggested residents
be encouraged to look at the PMP which could be placed on the City's website.
Councilmember Turgeon stated she thought it important to have something to communicate to the
residents about what the City's goal is. She agreed with putting the PMP on the website and she
suggested soliciting feedback on it from residents, noting the PMP could change from year to year.
Councilmember Bailey commented it was an eye opener when residents did not want to have Star Circle
and Star Lane reconstructed. He stated there is nothing that upsets him more than potholes when it comes
to roadway conditions. He finds that to be disconcerting. Potholes needed to be filled in.
Director Brown stated Public Works personnel start patching as soon as asphalt is available in the spring
and up until the asphalt facilities are closed for the season around Thanksgiving Day. Even so, it's a
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
November 8, 2010
Page 4 of 6
challenge to fill in all of the potholes on each and every roadway. He noted he understands potholes are
an issue and they need to be addressed.
Councilmember Woodruff stated he would like to have a policy that states if a City -owned roadways falls
below a rating of 5 then the City will do maintenance on the roadway to restore it to a rating of 5 or
higher within two years after it falls below a rating of 5. The policy should also include that the City will
strive to fill in every pothole on every roadway annually.
Councilmember Z,erby agreed that it would be a good idea to establish a policy, but he thought there
needed to be some flexibility in it to allow for situations such as when a bad winter causes havoc with the
roadway conditions.
Director Brown noted that Councilmember Woodruffs suggested goals can't be achieved with the
available resources. Councilmember Woodruff responded that Council needs to talk about this and
decide what goals it wants to achieve.
Administrator Heck stated there are different degrees of potholes and at a minimum the goal should be to
fill in the more significant ones.
Director DeJong cautioned against having a policy that states if a roadway's rating drops below
5,maintenance will be done to the roadways within 2 years to restore the rating to 5 or higher. For
example, Star Circle and Star Lane are rated 3. Residents have indicated they think they should be rated
4. Those roadways will not have any maintenance done to them until 2015. The PMP is in contradiction
to Woodruff's suggested goal. He does not want to City to create an expectation it won't live up to.
Mayor Liz& stated the Public Works Director, the City Engineer and the Councilmembers and somewhat
subjective when rating the condition of a roadway. 'Therefore, there needs to be some flexibility with the
PMP.
Director Brown thought there is great value in having a PIP to show to residents.
Councilmember Turgeon thanked Staff for all of the work done to update the PMP and create and 20-
year street maintenance financing plan. She thought the information is extremely beneficial.
Director DeJong noted the revised financing plan provided to Council today does not include the costs
for storm sewer infrastructure repairs; the previous version did. The average annual cost for the repairs
included in the previous version was about $100,000. The storm sewer rates will eventually have to be
increased to fund the costs of those repairs over the next twenty years. He explained the storm sewer
costs in the Stormwaater Management CIP don't tie out very well with specific projects. He stated the
projects in that CIP will be revised to coincide with the latest revision of the PMP.
Director DeJong stated the cost estimates in the financing plan are not all inclusive. There are other
variables not captured yet. The 2010 costs are estimated costs, not actual. Once the estimated costs are
replaced with the 2010 actual bid costs the 2011 beginning balance will likely change.
Director DeJong explained if the $700,000 transfer -in amount were inflated by 2 percent annually by
2022 or 2023 the amount would be approximately $850,000 annually. It could be left at that rate for a
while. Including that inflation factor would help fund the 20 -Year PMP. There would be a positive
balance in 2030. Starting in 2019 there will be a big funding gap because of the approximate $1.9 million
projected cost to reconstruct Eureka Road North. It's projected there will be a deficit of approximately
$1.5 million in 2020 even with the inflation factor included. An additional source of interim financing
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
November 8, 2010
Page 5 of 6
will have to be identified. Financing could come from other City funds, from bond financing or MSA
construction reimbursements. He recommended reconstructing MSA roadways as soon as MSA
allocations become available in 2012 or 2013. He stated the financing plan will be refined as more
information becomes available.
Councilmember Turgeon stated based on what Director DeJong has stated the City should be able to fund
the PMP with internal transfers, by including the inflationary factor, and through the use of MSA funds.
It should not have to bond for roadways reconstruction.
Director DeJong stated he thought the City has sufficient resources but it depends on how the resources
are committed. If the funds in the Liquor Fund were transferred into the Street Reconstruction Fund that
would definitely lessen the financing problem. He noted it's his understanding that Council has promised
the residents that it will solicit input from them on how the Liquor Fund should be used. He stated the
City has not assessed for roadway improvements and currently does not have any plans to do so. Using
the Liquor Funds for roadway improvements could be considered a benefit to all residents.
Councilmember Turgeon stated no Council has wanted to assess for roadway improvements. She then
stated from her vantage point using the funds in the Liquor Fund would be the logical thing to do.
Mayor Lizee stated the information prepared by Staff is incredible:'
Councilmember Bailey stated he would like the 2 percent inflation factor to be factored into the transfer-
in amount in the financial plan. It does not make sense not to account for increases in costs. He indicated
he was pleased with the information provided.
Administrator Heck stated another potential funding source for projects is the revenues received from
antenna rental space on the City's water towers. That could be used for roadway projects.
Councilmember Woodruff stated he is comfortable leaving the financing plan as it stands and starting in
2012 increasing the transfer -in amount to $850,000.
Director DeJong clarified he suggested the amount be $820,000 per year over the life of the 20 -year
financing plan, noting that is a static number. He stated there are sufficient funds to fund the five -year
Local Street Reconstruction Capital Improvement Program (CIP).
Councilmember Woodruff stated from his vantage point it's a 2012 budget discussion item.
Mayor Lizee noted Eureka Road North is a MSA roadway.
Councilmember Zerby; stated 'he wants the City to start communicating with residents about the PMP.
Director DeJong suggested that after the Local Street Reconstruction CIP has been adopted it would be
appropriate to publish the PMP and other information on the City's website and to note that it is there in
the City's newsletter.
Councilmember Turgeon stated the documents prepared by Staff are understandable.
Mayor Lizee thanked Director Brown, Director DeJong and Engineer Landini for their efforts.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
November 8, 2010
Page 6 of 6
3. ADJOURN
Turgeon moved, Woodruff seconded, Adjourning the City Council Work Session of November 8,
2010, at 6:50 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder
ATTEST
Christine Liz6e, Mayor
Brian Beck, City Administrator /Clerk
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 8, 2010
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Lizee called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Lizee; Councilmembers Bailey, Turgeon,
City Administrator Heck; Finance Director DW
and Engineer Landini
Absent: None.
B. Review Agenda
Woodruff moved, Turgeon seconded, apps -bving the agenda as
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, October 2
Turgeon moved, Woodruff seconded, Approving the City°
October 25, 2010, as ptesented. Motion passed 510.
#2C
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Attorney Tietjen;
is Works Brown;
Motion passed 510.
Council Work Session Minutes of
B. City Council Regulur Meeting Minutes, October 25, 2010
fed," Turgeon seconded, Approving the City Council Regular Meeting Minutes of
2010, as presented. Motioit 5/0.
Mayor Lizee clarified a statement made during the October 25, 2010, regular Council meeting regarding
the City's water policy. She explained Council always makes the final decision as to whether or not to
extend water main as part of a roadway reconstruction project. She noted there are ways for residents to
provide Council with'their perspectives.
3. CONSENT AGENDA
Mayor Lizee reviewed the items on the Consent Agenda.
Zerby moved, Turgeon seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
A. Approval of the Verified Claims List
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 8, 2010
Page 2 of 9
B. Change Order 1 — Superior Control and Data Acquisition (SCADA) System and
Electrical Control Panels for Lift Stations 15 & 17 (This was moved to Item 10.B
under General/New Business.)
C. Sanitary Sewer Repairs (This was moved to Item 10.0 under General/New Business.)
D. 2011 Mill and Overlay Joint Powers Agreement
E. Silver Lake Sediment Testing
F. Delegate to MetroCities Policy Adoption Meeting
Motion passed 510.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this
5. PUBLIC HEARING
A. Certification of Delinqueqt Utility Charges
Mayor Liz& stated Council will hold a public hearmli
According to the City Ordinance property owners are
provide information or extenuating circumstances and
the certification list.
Mayor Liz& opened the Public Hearing at 7:05 P.M.
Mayor Liz& then opened the
Ron Johnson, 535 ,Srhadv H
stated people campaigning v
been outto look at the mes
storm ewgs collect and dmi'
owes him $4 thillion in dams
noted Directop� own had b(
the City was going to fix the
$50,000. The City turned dov
portion
the certification oPdelinquent utility charges.
ided an opportunity to address the Council to
equest the Council remove the property from
ie Public Hearing at 7:05 P.M.
ire e commented that recent campaign literature for the local election
espo,nsive to residents yet none of the current Councilmembers have
hought the City made on his farm. He stated he thought that the five
his property. He then stated an engineering firm has concluded the City
iotingie thought the City has been provided with that information. He
at to his property in August to look at the situation. He stated in 1998
lems, and he thought the cost to do so would have been approximately
offer to fix the problems; the City wouldn't permit him to do that.
Mr. Johnson stated the City has never given him credit on his utility account. The City currently charges
him a fee for stormwater management, noting it's not a service from his perspective. From his vantage
point the City wants to charge him for him cleaning up the storm sewer sludge the City's system dumps
on his property. He expressed he did not think that is fair and equal treatment. He commented that
Director Brown has looked at the work he's done on his property. He stated the stormwater management
fee falls under special assessment because that is how Hennepin County charges him on his tax bill.
Mr. Johnson commented that he thought the City and the City's attorney has been two -faced about this.
He suggested Attorney Tietjen bring in her law partner, Mr. Dean, from the firm Kennedy and Graven,
noting Mr. Dean worked with Brown in 1997. He stated he had provided the City with a copy of a
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 8, 2010
Page 3 of 9
memorandum from Brown requesting funds to research the extent of the City's occupation of his property
for storm sewer. He commented that during that time period Mr. Dahlberg was the mayor and Dahlberg
was close to having the situation resolved before he lost his reelection attempt.
Mr. Johnson stated he thought he should be credited for the sump pump surcharge he was charged. He
explained that around 1997 the City made a decision to disconnect residents' sump pumps from the sewer
system. That charge was incurred if a property owner did not allow an inspector to enter into the property
owner's house on demand to determine if a house had a sump pump and, if so, how it discharged. He
stated he considered the inspection requirement to be unconstitutional; he equated it to a search and
seizure demand without warrant and that violated the Fourth Amendmentof the Constitution. He
commented that former Councihnerrmber Wellens told the then Council that it was mnconstitutional.
Mr. Johnson then stated when property owners in his area disconne
ended up going on to his property. He explained that in 2006 he
objecting to a development project. The City had prepared p-41 p
for storm water to flow across City -owned property and on to
Woodruff had stated he did not want to hold up that project to cc
should be investigated separately. He stated nothing has been inves
during Councilmember Zerby's previous term on the Councilhe,vc
ed their sump pumps the storm water
me before'the City because he was
an for that project and the plan was
is. He related that Councilmember
ider what he was doing; the project
atpd. He conunente4e'thought that
i to violate the Fourth Amendment.
Mr. Johnson went on to state that in Janus 2008 he had the American Civil Liberties Union (ACLU)
send a letter to Mayor Lizee. The ACLU stated that the demand'tohave a City inspector enter a home
violated the Fourth Amendment. In that same month the City Council redacted that provision; the same
provision that former Councilmember Wellens and he thought was unconstitutional. He explained the
proceeds received when a government body violates the Fourth Ar endment do not belong to that
government body; they belong,to the people they were taken ffom..'Th e sump pump surcharge has never
been credited to his account, He eltined if all of the credits he tlicught he is owed were credited to his
account he would not oyye anything -The City would owe him because the total credits amount to more
than the sewer fee he.'s billed for
Mr. Johnson expressed he did not think any delinquent °'utility charge for his property should be certified
to Hennepin C snittiy He stated he did not think Council could decide this because it's a special
assessment. He commented that Heritiepin County Chief Judge Kevin Burke wrote an order and issued it
to the Ch explaining the procedures on this, and it was under the special assessment statute. He stated it
is not' a seoice, it's a'fee. He thought the City is trying to charge a property owner for something that is
supposedlyhenefit to their property, noting it his case it isn't. The City is just charging him for the work
he does.
Councilmember Zezby stated 4he City has discussed the information provided by Mr. Johnson many
times, and the City hasibeeti'to court about it. He then stated he thought that some of the facts Mr.
Johnson had omitted are also important. He expressed he appreciated hearing Mr. Johnson's perspective
regarding this matter.
Mayor Lizee stated Mr. Johnson has been provided with the opportunity to comment on current
certification and delinquent charges. She then stated that she will always defend a person's right to free
speech, and that she appreciates that Mr. Johnson comes before Council to present his perspective. She
explained that that the emails that flow between Mr. Johnson and the City Administrator and the City
Attorney are forwarded to Councilmembers. She noted that she does not agree with many of the
statements Mr. Johnson made this evening.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 8, 2010
Page 4 of 9
Councilmember Woodruff stated that Mr. Johnson had stated that he was a party to something that took
place in 2006. He clarified he was not on the Council in 2006; he started his first term in 2007. Mr.
Johnson responded that Woodruff was on the Planning Commission at that time. Woodruff noted the
Planning Commission is a recommending body only; it does not make decisions. Mr. Johnson stated the
Planning Commission's recommendation was adopted by the Council.
Mr. Johnson expressed his disappointment that candidates for local office distribute campaign literature
stating they are responsive to citizens concerns, yet that is not the case with him.
Mayor Liz& closed the Public Testimony portion of the Public Hearing at
Director DeJong explained the City Code provides for annual certification of delinquent utility bills
against the properties serviced. The City's authority for certification of unpaid charges comes from
Minnesota Statute 444.075. That Statute does not address specia(usessments. The authority for special
assessments comes from Minnesota Statute 429. Each property qwnr is given an opportunity to file a
written objection to this proposed certification of del inquer accounts, and they can request a hearing in
front of the Council to explain why the account has not preen paid.
Director DeJong requested two more properties be added tq, the certification list. He explained the
properties receive their service from the City of Chanhassen. "Cha'nhassen held its public hearing on the
certification of delinquent utility eharges�,�during the Chanhassen City Council's October 25, 2010,
meeting. Chanhassen has asked the City i® add the properties to its certification list. Once the City
collects the delinquent charges the funds will be passed on to Chanhassen. x
Turgeon moved, Woodruff seconded, Adopting RESOLUTION` NO 10 -053 "A Resolution
Directing Delinquent Sewer Charges, Storm Water Utility Olraiges, Water Charges, Recycling
Charges, and Dry Hydrant barges, be Placed mi the 2011 Property Tax Rolls" subject to utility
charges for property identification'ntrmbers 3511723340034 and 3511723340006 being added to the
list.
Councilmember Zerby asked
He stated he tltOot the nurn
she thoughltwas a normal an
Motion jY ed 510.
Mayor Liz6e cussed the Public
6.
A.
10 Lei
;es could be the result of bad communication.
is substantial. Councilmember Turgeon stated
at 7:20 P.M.
TIONS
Community Education (NICE) Representative Tad Shaw Report on
Mayor Liz& stated Tad Shaw, the City's representative on the Minnetonka Community Education (MCE)
Advisory Council, is present this evening to give a report on MCE activities.
Mr. Shaw stated he had been the City's representative on the MCE Advisory Council for most of the past
33 years.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 8, 2010
Page 5 of 9
Mr. Shaw explained MCE is run by the Minnetonka School District. The City's residents don't have any
financial liability for MCE. For the 2010 — 2011 program year 83.6 percent of the cost of the programs
will be paid for through user fees. The remaining 16.4 percent will come from a levy and state funds. He
noted that the City of Wayzata's gets 74 percent from user fees. The City of Eden Prairie gets 55 percent
from user gees. The City of Lakeville gets 60 percent from user fees. The City of Shakopee gets 38
percent from user fees.
Mr. Shaw then explained MCE publishes a catalogue of programs it offers three times each year. MCE
provides early childhood family education programs, youth programs, adult programs, and programs for
people with disabilities. Sixty -four percent of the program participants get tl r information from the
catalogue. For 2009/2010 MCE sent out a survey to 8,000 people via e -mail and 15 percent of the emails
were opened. There were 1,000 replies sent back. The survey results indicated that 87 percent of the
respondents rated the MCE class /activity as excellent or good. T1 1p ratings have consistently been above
80 percent. Also, 85 percent of the respondents rated the instructor as excellent or good.
Mr. Shaw expressed that he is proud of what MCE does; noting it has always been one of the best
community education programs in the State of Minnesota. He stated if residents have recommendations
on what MCE can do differently he asked them to pass ghat information. along.
Mayor Lizde noted MCE services the entire community and
Councilmember Woodruff commented that for those Shorewood residents who are not part of the
Minnetonka School District (i.e., those that live on Enchanted and Phelps Islands) the Westonka School
District has a similar program. He noted those residents can take advantage of the MCE programs as well.
He stated the City made improvements to the shelter in Manor Park in part to be able to offer MCE
programs there. He asked MCE to do that in 2011. Mr.= Shaw stated l e would pass the request on to the
head of MCE.
Councilmember Turge6h asked how many people are on the MCE Board, Mr. Shaw responded there are
approximately 40 and usually 12 — 15 board members show up for the monthly meetings. Mr. Shaw stated
a few years ago the Minnetonka School Board changed the structure of the MCE Board, noting he was
not pleased abdvaihit: Mr. Shaw then stated the MCE Board is starting to become more involved again.
7.
No report'was given as there has not been a Park Commission meeting since the last Council meeting.
The next meeting is scheduled for November 9, 2010.
8. PLANNING
No report was given as there has not been a Planning Commission meeting since the last Council
meeting. The next meeting is scheduled for November 16, 2010.
9, ENGINEERING /PUBLIC WORKS
There was nothing additional to report.
10. GENERAL/NEW BUSINESS
A. Massage Therapy License Fees
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 8, 2010
Page 6 of 9
Administrator Heck stated the City received a request from the owner of LaVida Massage, a therapeutic
massage business, asking if the City would consider lowering the individual annual license fee or
prorating the fee. The current individual annual fee is $150, and the therapists also pay a one -time
investigation fee of $100. He explained the City Ordinance specifically prohibits prorating license fees
for fertilizer applicators and transient sales. The only license that can currently be prorated is the liquor
license. He stated Staff does not recommend providing for the proration of fees because the time to
process a license remains constant regardless of when the license application was filed. Staff estimates the
average time to process a license application is about one to one and one -half hours for a cost of
approximately $50. Staff has determined that the City's individual therapeutic massage license fee is quite
high, and as part of the fee schedule update process Staff will recommend reducing the fee amount. He
noted Staff is not asking Council to take any action during this meeting.
Heck then stated Staff will review some other licenses to en.
Councilmember Zerby's concern about the need for these
reduction in license fees or the amount of the fees could irinki
Councilmember Bailey recommended a loss in revenff6 not I
about the appropriateness of requiring a license for particular
point it would be unconscionable to retain a license fee in ordc
Administrator Heck stated Staff agrees a city should license bi
noting that is Councilmember Zerby's position on this as well.
B. Change Order 1 — Superior
Electrical Control Panels for
are cone+
=licenses.
into the next C
.-He stated that
will also consider
rmented that any
I's decision
his vantage
revenues at a certain level.
is a need to enforce something,
(SCADA) System and
This was removed fromthe consent agenda at Counciltember Woodruff s request.
Councilmember Woodruff stated the Council Action Fbrm�for this item states the 2010 — 2015 Capital
Improvement Program (CIP) includes X120,900 for retrofitting three, additional lift stations for Superior
Control and Ilat .Acquisition (SCADA) System controls only. He asked where the funds are budgeted
and when ATI they be dame.
DiredWFUr°own explained there is $40,000 budgeted in the CIP in 2010, 2011 and 2012. The change order
in the meetingpackets is for modifying Lift Stations 5, 11 and 12 and the amount of tine change order is
$19,400 not including taxes, permits and contingencies. The goal is to have the modifications completed
by the end of the year. Staff is asking Council to approve a change order not to exceed $21,500.
Woodruff moved, Turgeodf seconded, Adopting RESOLUTION NO. 10 -052 "A Resolution
Approving a Change Order 1 for the SCADA System and Electrical Control Panel Project, City
Project 10 -19" for an ainount not to exceed $21,500. Motion passed 510.
C. Sanitary Sewer Repairs
This was removed from the consent agenda at Councilmember Woodruff s request.
Councilmember Woodruff stated Staff sent a request for quotation to make sanitary sewer repairs to one
firm; the firm that submitted a bid. He expressed concern that there were no competitive bids. He noted
that Staff has informed him that in the past no other firms have wanted to submit a quote. He stated the
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 8, 2010
Page 7 of 9
City has had similar repairs done before, and he asked how the City knows that the work is done to the
City's satisfaction.
Engineer Landini explained a video recording is made of the repair process. He stated the last three years
the City sent out requests for quotations to 6 — 9 firms but the other firms did not respond. He explained
the City has 9 -inch sanitary sewer lines and a special sized dies are needed to do the repairs. Infratech
Infrastructure Technologies has the needed equipment.
Turgeon moved, Zerby seconded, directing Staff to work with Infratech Infrastructure
Technologies, Inc., for the sanitary sewer repairs not to exceed $40,000.
Councilmember Bailey stated it sounds to him like the City is at the mercy of Infratech. He stated he
assumed there is some cost threshold where Staff would think the Cast is too high. He recommended Staff
determine what the threshold should be for future projects. 1 51
Mayor Wee stated it's her recollection that some of the
assumed this quote was reasonable based on those estir
very comparable. Landini explained Midwest Trenchli&
repairs but not line repairs.
Councilmember Bailey stated if the City's sewer lines were the rr
amounts would be. He then stated there has to be some type of
was not making the comment in reference to this project.
Mayor Lizee reiterated her confidence that Stal
quote. Councilmember Bailey stated he was not
Motion passed 510.
it. STAFF AND
A. Altii
inistrator Heck
upcoming cosh
two Planning C
made to the Lak
stated he will be
led a per -foot cost estimate. She
Landini responded the quote is
has the ability to snake manhole
ular size he asked what the quote
narking that occurs. He noted he
to ensure this is a reasonable
stated during Council's November 22, 2010, meeting there will be a 2011 budget
He asked Council to think about the process they want to use for applying for
assignments. He noted two Park Commissioner terms (Norman and Quinlan) and
issioner term's (Ruoff and Vilett) end in February 2010. Appointments will also be
nnetonka Communications Commission and Minnetonka Community Education. He
lftown from November 10`' through November 12''.
Attorney Tietjen stated with regard to the statutory authorization for the certification of delinquent utility
charges some of the confusion comes from the language in Minnesota Statute Chapter 444 which is where
the authority comes from. The language allows for the charges to be collected in the same manner as
taxes and that happens to be through a certification process to the Hennepin County tax rolls. That is the
same way special assessments are collected. 'T'he delinquent utility charges are not special assessments in
the same sense as a local improvement project where a benefit is proven to the property. She noted many
of the issues brought up by Ron Johnson earlier in the meeting have been litigated in the courts and
resolved. The City has not ignored those concerns.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 8, 2010
Page 8 of 9
B. Mayor and City Council
Councilmember Woodruff stated Minnesota Waters, the Minnesota Department of Natural Resources and
a number of other agencies are holding a special meeting on November 9 "' to discuss the state -wide issue
of aquatic invasive species (AIS), noting he has been invited to attend. He then stated the Lake
Minnetonka Conservation District AIS Task Force has scheduled a meeting for November 19 "' to hear
about the preliminary results of the 2010 three -bay Eurasian Watermilfoil treatment program. That
meeting may be postponed if the report is not completed in time.
Councilmember Turgeon stated it appears that driveway on the City -owned retital property was recently
paved. The driveway is horseshoe shaped and it was gravel, She questioned if thaf complies with the City
Code regarding horseshoe shaped driveways and the frontage available. She stated she saw that the garage
door was replaced. She asked Staff to review the list of issues the tenants have with the house, noting they
do not intend to renew the lease. She suggested Council discuss if it wants to continue to rent the house or
if it wants to put the property on the market.
Administrator Heck explained the driveway had been asphalt prior,to it being repaved. Councilmember
Turgeon disagreed with him. Heck stated the tenarfis #tad an issue with the furnaces, lie explained
Building Inspector Pazandak and a furnace contractor inspected -fie furnaces. Findings indicate the
furnaces do work. There was an issue with filters. There may be some consideration given to reducting
some of the duct work so there is a need fopnly one furnace. He commented he thought it is the tenants'
responsibility to replace the filters. He explained the filters have to be cut to size. He suggested the City
provide a number of filters cut to size that a tenant card use for replacements. He stated the garage door
has been fixed, but there is some City -owned stuff in the garage that has to be removed. He noted the
City had not been made aware of the problem with the furnaces until thedenants informed the rental agent
they did not want to renew their lease. He stated the Cry installed some carbon monoxide detectors and
other detectors in the house,
Heck stated he has spoken with the rental agent and the hoarse will be put on the market for rental under
the same terms and conditions as the current lease. He itrdicated lie thought the tenants had other issues
with the house. He then stated when he was at the property and it appeared to him that the driveway had
asphalt on it some ilt e. He noted there was a relatively large depression on the south end of the driveway
that caused issues. He had requested the ,.driveway be patched.
Director Afown explained the driveway would likely have had a PASER rating of 2 which indicates it
should be rehabilitated. He stated: the furthest entrance toward Yellowstone Trail had deteriorated to the
point where itbeld water and had basically been reduced to gravel. He stated he will review the City Code
relating to horseshoe shaped driveways to ensure the driveway is in compliance. He noted if a resident
had done the same tltinp to their - driveway it would have been considered a maintenance item.
Mayor Lizee thanked Deputy Clerk Panchyshyn and the dozens of election judges that served the five
polling stations in the C41y for their hard and efficient work, and for ensuring the election was conducted
honestly. She noted the results for the local election were posted between 8:45 P.M. and 8:55 P.M. on
election night.
Mayor Lizee asked the Councilmembers to provide her with their feedback on the year -end performance
review for the City Administrator.
Mayor Lizee stated she has a coffee with the mayor session scheduled for November 11 "' from 8:00 A.M.
— 10:00 A.M.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 8, 2010
Page 9 of 9
12. ADJOURN
Turgeon moved, Woodruff seconded, Adjourning the City Council Regular Meeting of November
8, 2010, at 7:54 P.M. ?Motion passed 7:54.
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder
ATTEST:
Mayor
Brian Heck, City Administrator /Clerk
Department
Finance
Item Description: �]
From: Michelle Nguyen
Bruce Delong
Council Meeting Item Number
November 22, 2010
3A
Verified Claims
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 50841 through
50949, and EDA check numbered 1217 totaling $231,417.03.
Staff Recommendation
Staff recommends approval of the claims list.
VENDOR SET:
01 City of
Shorewood
BANK:
1 BEACON
BANK
DATE RANGR:'_1
/09/2010 THOU
99/99/9999
CHECK
VENDOR I.D.
NAME
,STATUS
DATE
00051
SHIPS - FEDERAL W/H
D
11/09/2010
00092
MN DEPT OF REVENUE
D
11/09/2010
20005
WELLS FARGO HEALTH BENEFIT SVC
D
11/09/2010
19965
NORTHLAND TRUST SERVICES, INC.
R
11/22/201.0
00086
AFSCNE COUNCIL 5
R
11/09/2010
00053
ICMA RETIREMENT TRUST- 302131 -4
R
11/09/2010
00052
PERA
R
11/09/2010
1
MOLITOR & ASSICIATES
R
11/22/2010
i
TIT_LENEXUS, LLC
R
11/22/201.0
25700
UNIVERSITY OF MINNESOTA
R
11/22/2010
00079
MEDICA
R
11/18/2010
00500
AAA STRIPING SERVICE CO.
R
11/22/2010
01250
AHLSTROM, SANDRA M.
R
11/22/2010
29239
ALRICK, LISA LOUISE
R
11/22/2010
29169
ANDERSON, BETTY
R
11/22/2010
01977
ANDERSON, KRISTI B.
R
11/22/2010
29346
ASLESEN, DIANNE M.
R
11/22/2010
29168
BARGA, MICHAEL H.
R
11/22/2010
1
BENCHMARK LEARNING
R
11/22/2010
29169
BERG, LOIS ANN
R
11/22/2010
29170
BOYNTON, KAREN
R
11/22/2010
29171
BRANDHORST, TENA S.
R
11/22/2010
ZNVOZCE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
000000 1.1,595.54
000000 1,946.55
000000 985.60
001219 72,683.75
050841 267.68
050842 1,358.55
050843 6,758.16
050845 199.66
050846 250.47
050847 275.00
050848 15,916.80
050849 15,705.00
050850 56.00
050851 144.00
050852 76.00
050853 252.01
050854 122.00
050855 150.00
050856 221.00
050857 54.00
050858 76.00
050859 146.00
I
rnle
VENDOR SET:
01 City of
Shorewood
BANK;
1 BEACON
BANK
DATE RANGE:11
/09/2010 THRU
99/99/9999
CHECK INVOICE
CHECK
CHECK CHECK
VENDOR I.D.
NAME
STATUS
DATE AMOUNT
DISCOUNT NO
STATUS AMOUNT
29172
BUCHER, MARLYS .:.
R
11/22/2010
050860
140.25
04081
CARQURST AUTO PARTS
R
11/22/2010
050861
70.76
29173
CHINANDER, MARY AND
R
11/22/2010
050862
64.00
07600
CITY OF EXCELSIOR
R
11/22/2010
050863
7,485.29
29348
CLINE, KEN GEORGE
R
11/22/2010
050864
134.00
05305
COMMUNITY REC RESOURCES
R
11/22/2010
050865
2,464.00
29349
CONLEY, KEVIN SCOTT
R
11/22/2010
050866
163.63
29350
CREDIT, JANET L.
R
11/22/2010
050867
76.00
29236
CROSS DAVID
R
11/22/2010
050868
1
05885
CURTAGAN BOTTLED WATER
R
11/22/2010
050869
102.34
29363
DeJONG, BRUCE
R
11/22/2010
050870
63.00
29351
DOWNING, MARY THERESA
R
11/22/2010
050891
132.00
29234
ERICKSON, WILLIAM
R
11/22/2010
050872
170.00
07265
ESRI, SNC.
R
11/22/2010
0508)3
405.82
12125
FEDEX KINKO'S
R
11/22/2010
050874
14.46
50112
FISH, REBECCA
R
11/22/2010
050875
138.00
29244
FRADETTE, KATHLEEN
R
11/22/2010
050876
76.00
08712
G 5 K SERVICES
R
11/22/2010
050877
192.25
29211
GAGNE, MARILYN
R
11/22/2010
050878
110.00
29209
GAMES, ROBERT
R
11/22/2010
050879
78.00
29212
GERMAN, EUGENE
R
11/22/2010
OS0880
78.00
27195
GRAINGER, INC
R
11/22/2010
050881 .
1,479.00
I
VENDOR SET: 01 City of Shorewood
BANK: _ BEACON BANK
DATE RANGE:11 /09/2010 THRU 99/99/9999
iNVOIC5 CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
050882 129.60
050883 130.00
050884 60.00
050885 92.00
050886 64.00
050887 136.00
050888 68.00
050889 98.00
050890 64.00
050891 136.00
050892 1,802.40
050893 140.25
050894 248.49
050895 158.00
050896 12.00
050897 19,516.00
050898 132.00
050899 56.00
050900 82.00
050901 69.95
050902 68.00
050903 84.00
CHECK
VENDOR I.D.
NAME
STATUS
DATE
10000
GROUT, TWILA
R
11/22/2010
29213
RINSER, PATRICIA
R
11/22/2010
07900
DAWKINS, INC.
R
11/22/2010
29177
H£DTKE, NIKKI
R
11/22/2010
10506
HENN CTY INFO TECHNOLOGY DEPT
R
11/22/2010
29206
HERZIG, MICHAEL
R
11/22/2010
29214
KAPOLKA, JOSEPH
R
11/22/2010
29352
KEELER, NILLIAM CONVXRSE
x
11/22/2010
29353
KELLY, DIANA KROM
R
11/22/2010
29179
KENDRICK, JAMES EDWARD
R
1.1/22/201.0
11650
KENNEDY & GRAVEN, CHARTERED
R
11/22/2010
29180
6ABORE, CARLA KAY
R
11/22/2010
13070
LANDINI, JAMES
R
11/22/2010
29354
LANE, KAREN M.
R
11/22/2010
291.81
LARSON, AUDREY L.
R
11/22/2010
13302
LEAGUE OF MINNESOTA CITIES IN
R
11/22/2010
29162
LEELENS, SHIRLEY J.
R
11/22/2010
29183
LEVACK, GORDON
R
11/22/2010
29355
LEWIS, MARTHA ALBRECHT
R
11/22/2010
21340
LOCAL LINK
R
11/22/20'_0
29356
LOUIS, SANDRA S.
R
1'- /22/20-0
29185
LOVE, ELAINE MARIE
R
11/22/201.0
iNVOIC5 CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
050882 129.60
050883 130.00
050884 60.00
050885 92.00
050886 64.00
050887 136.00
050888 68.00
050889 98.00
050890 64.00
050891 136.00
050892 1,802.40
050893 140.25
050894 248.49
050895 158.00
050896 12.00
050897 19,516.00
050898 132.00
050899 56.00
050900 82.00
050901 69.95
050902 68.00
050903 84.00
VENDOR SET:
01 City of Shorewood
BANK:
1 BRACON BANK
DATE RANGE:11
/09/2010 THRU 99/99/9999
CHECK
VENDOR I.D.
NAME
STATUS
DATE
29189
MAJESTIC, JILL DOROTHY
R
11/22/2010
29249
MARTIN, ROXANNE MARIE
R
11/22/201.0
29235
MCCOY, MELANIE SUE
R
11/22/2010
29191
MCDAVITT, PAMELA ANN
R
11/22/2010
29210
MCDONALD, MICHAEL PATRICK
R
11/22/201.0
29192
MCDONALD, PAMELA J.
R
11/22/2010
29266
METRO BLOOMS
R
11/22/2010
15300
METRO SALES, INC.
R
11/22/2010
17144
MINNESOTA POLLUTION CONTROL AG
£
11/22/2010
50001
MNSPECT, INC.
R
11/22/2010
18085
MOORE, JULIE
R
11/22/2010
29215
NELSON, CORY JAY
R
1.1/22/2010
29229
NILES, CHARLES ARDEN
3
11/22/2010
29216
NOACK, JEROME
R
11/22/2010
2921.9
NORMAN, MIECHELLE LEE
R
11/22/2010
1
NORSK£ ELECTRIC INC
R
11/22/2010
20000
NO_-ES, KERRY S KAPOLKA, JOE
R
11/22/20:0
29357
O'NEILL, LUANNE CAROL,
R
11/22/2010
29238
O'NEILL, WILLIAM JOHN
R
11/22/2010
15900
OCFICE DEPOT
R
11/22/201.0
29194
GOLD, ELEANOR M.
R
11/22/2010
20215
OSGOOD, NANCY LOUISE
R
11/22/2010
INVOICE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
050904 134.00
050905 132.00
050906 22.00
050909 56.00
050908 60.00
050909 54.00
050910 818.60
050911 6554.00
050912 400.00
050913 525.00
050914 300.00
050915 '12.00
050916 120.00
050917 68.00
050918 58.00
050919 6,32223
050920 96.00
050921 56.00
050922 76.00
050923 239.07
050924 78.00
050925 102.00
i ,1,....a
1 :— e.:
Ale aisiVxr
u". xneCxt
PAGE:
6
VENDOR SET:
01 City of Shorewood
BANK:
1 BEACON BANK
DATE RANGE:11
/09/2010 THEE 99/99/9999
CHECK INVOICE
CHECK
CHECK
CHECK
VENDOR I.D.
NAME
STATUS
DATE. AMOUNT
DISCO:iNT NO
STATUS
AMOUNT
29208
PRETZEL, THERESE TERRY
R
11/22/2010
050926
68.00
20268
PANCHYSITYN, SCAN
R
1.1./22/2010
050927
332.08
29195
PAULSEN, CAROL ANN
R
11/22/2010
050928
138.13
20500
PETTY CASH
R
11/22/2010
050929
20.00
29358
POLSON, CHRISTOPHER CHARLES
R
11/22/2010
050930
159.25
26100
QWEST
A
1.1/22/201.0
050931
551.66
29198
BABY, SEAN ANN
R
11122/2010
050932
92.00
29199
BABY, TEDDY T.
A
11/22/2010
050933
76.00
29359
SCHNEIDER, THOMAS E.
R
1'_/22/2010
050934
56.00
29360
SIMCOX, LYNDA M.
R
11/22/2010
050935
64.00
29339
SKEIF„ PAT
R
- 11./22/20 - 10
050936
360.00
29200
SMELTZER, VIRGIN L.
R
11/22/2010
050937
157.25
23500
SO LK MTKA POLICY DEPT
R
il/22/2010
050938
302.92
23656
STARK, BRUCE
A
11/22/2010
050939
215.00
29202
STEIN, SANE F.
R
11/22/2010
050940
140.25
29101
SUN NEWSPAPERS
R
11/22/2010
050941
42.90
1.7200
SUN PATRIOT NEWSPAPERS
R
11/22/2010
050942
117.30
29361
THOMPSON, XYLE B.
A
11/22/2010
050943
142.38
25050
TOWER, TERRY
R
11/22/201,,,0
050944
209.98
29221
TRd ➢NICK, MILDRED F.
R
11./22/2010
050945
90.00
25900
UNIVERSITY OF MINNESOTA
A
11./22/2010
050946
65.00
27190
WACONIA FARM SUPPLY
A
11/22/2010
050947
66.23
ti /1n /tuiV is §u PM A/P HISTORY CHECK REPORT PAGE: 7
VENDOR SET: 01 City of Shorewood
SANK: 1 BEACON HANK
DATE RANGfl: /09/2010 THRU 99/99/9999
VENDOR I.D. NAME:
29245 WHITE, SHERRY DAVIS
28900 ZEE MEDI SERVICE
CHECK =010E CHECK CEECK CHECK
STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
R 11/22/2010 050948 132.00
R 11/22/2010 050949 75.35
** T O T A L S ** NO
REGULAR CHECKS: 109
HAND CHECKS: 0
DRAFTS: 3
EFT: 0
NON CHECKS: 0
VOTD CHECKS: 0 VOID DEBITS
VOID CREDITS
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1 TOTALS: 112
BANK: 1 TOTALS: 112
REPORT TOTALS: 113
CHECK AMOUNT DISCOLEMR 'TOTAL APPLIED
164,903.15 0.00 164,903.15
0.00 0.00 0.00
14,527.69 0.00 14,527.69
0.00 0.00 0.00
0.00 0.00 0.00
0.00
0.00 0.00 0.00 0.00
179,430.84
0.00
179,430.84
179,430.84
0.00
179,430.84
179,430.84
0 .00
179,430.84
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
AAA STRIPING SERVICE CO.
11/22/10
PAVEMENT MARKINGS
Genera'_
Fund
Streets & Roadways
11,500.00
11/22/10
PAVEMENT MARKINGS
Technology
Fund
TECHNOLOGY FUND
4,205.00
TOTAL:
15,705.00
AFSCME COUNCIL 5
11/09/10
P/R
DEDUCTS - UNION DUES
General
Surd
NON- DEPARTMENTAL
269.68
TOTAL:
267.68
AHLSTROM, SANDRA M.
11/22/10
NOV
ELECTION
General
Surd
Elections
56.00
TOTAL:
56.00
ALRICK, LISA LOUISE
11/22/10
NOV
ELECTION
General
Fund
Elections
144.00
TOTAL:
144.00
ANDERSON, BETTY
11/22/10
NOV
ELECTION
General
Fund
Elections
76.00
TOTAL:
76.00
ANDERSON, KRISTI B.
11/22/10
PARE COMMISSION ETC 11/09
General
Fund
Parks & -Recreation
150.00
11/22/10
SSCC-
SUPPLIES
Southshore
Co ^mvni
Secior Community Cents
102.01
TOTAL:
252.01
ASLESEN, DIANNE M.
11/22/10
NOV
ELECTION
General
Fund
Elections
122.00
TOTAL:
122.00
BARGE, MICHAEL A.
11/22/10
NOV
ELECTION
General
Fund
Elections
150.00
TOTAL:
150.00
BERG, LOIS ANN
11/22/10
NOV
ELECTION
General
Fund
Elections
54.00
TOTAL:
54.00
BOYNTON, KAREN
11/22/10
NOV
ELECTI0N
General.
Fund
Elections
76.00
TOTAL:
76.00
BRANDHORST, TENA J.
11/22/10
NOV
ELECTION
General
Fund
Elections
146.00
TOTAL:
146.00
SUCHER, MARLYS J.
11/22/10
NOV
ELECTION
General
Fund
Elections
140.25
TOTAL:
140.25
CARQUEST AUTO PARTS
11/22/10
SEALED
BEAM F.SADLAMPS
General
Fund
Public Works
70.96
TOTAL:
70.76
CHINANDER, MARY ANN
11/22/10
NOV
ELECTION
General
Fund
8lections
64.00
TOTAL:
64.00
CITY OF EXCELSIOR
11/22/10
3RD
QTR JOINT USE
Sanitary Sewer Uri
Sewer
7,485.29
TOTAL:
7,485.29
CLINE, KEN GEORGE
11/22/10
NOV
ELECTION
General
Enna
Elections
134.00
TOTAL:
134.00
COMMUNITY BBC RESOURCES
11/22/1.0
PCS
- 11/08/10 - 11/19/10
General
Fvnd
Pa_Tk6 & Recreation
2,295.00
11/22/10
SECT
ASSISTANT - 11 /11 -11/
Southshore
Co..,
Sensor Community Cents
169.00
TOTAL:
2,464.00
CONLEY, KEVIN SCOTT
11/22/10
NOV
ELECTION
General
Fund
Elections
163.63
TOTAL:
163.63
VENDOR SORT KEY
DATE
DESCR
FUND
DEPART
A MOUNT
CREDIT, JANET L.
11/22/10
NOV ELECTION
General Fund
Elections
76.00
TOTAL:
76.00
CROSS, DAVID
11/22/10
NOV ELECTION
General Fund
Elections __-
1 10.00
TOTAL:
110.00
CULL,IGAN BOTTLED WATER
11./22/10
DRINKING
WATER SVC
General Fund
Municipal Buildings
59.14
11/22/10
OCT SSCC
SALT
Southshore Communi
Senior Community Cents
43.20
TOTAL:
102.35
DOWNING, MARY THERESA
11/22/10
NOV ELECTION
General Fund
Elections
132.00
TOTAL:
132.00
DeTONG, BRUCE
11/22/10
GROG M5'ETING-
MILEAGE
& RFC General Fund
Finance
36.00
11/22/10
LMC REGIONAL MEETING
MILEA General Fund
Finance
27.00
TOTAL:
63.00
EFTPS - FEDERAL W/H
11/09/1.0
FEDERAL W/H
General Fund
NON- DEPARTMENTAL
4,285.30
11/09/10
FICA W/H
General Fund
NON - DEPARTMENTAL
2,962.31
11/09/10
MEDICARE
W/H
General Fund
NON DEPARTMENTAL
692.51
11/09/10
FICA W/H
General Fund
Admini.tration
218.78
11/09/10
MEDICARE
W/H
General Fund
Administration
51.19
11/09/1.0
FICA W/H
General Fund
General Government
241.48
11./09/1.0
MEDICARE
W/H
General Fund
General Government
56.47
1.1/09/10
FICA W/H
General Fund
Elections
226.21
11/09/10
MEDICARE
WIN
General Fund
Elections
52.90
11/09/10
FICA W/H
General Fund
Finance
164.84
12/09/10
MEDICARE
W/H
General Fund
Finance
38.56
11/09/10
FICA W/H
General Fund
Planning
268.76
11/09/:0
MEDICARE
W/H
General Fund
Planning
62.86
11/09/10
FICA W/H
General Fund
Protective Inspection.
188.05
11/09/10
MEDICARE
W/H
General Fund
Protective Inspections
43.97
li/09/10
FICA W/H
General Fund
City Engineer
193.16
11109110
MEDICARE
SIM
General Fund
City Engineer
45.19
11/09/10
FICA W/H
General Fund
Public Works
536.10
11/09/
MEDICARE
W/H
General Fund
Public Works
125.39
11/09/10
FICA W/H
General Fund
Streets & Roadway.
198.98
11/09/10
MEDICARE
W/H
General Fund
Streets & Roadways
46.53
11/09/10
FICA W/H
General Fund
Tree Maintenance
120.24
11/09/10
MEDICARE
W/H
General Fund
Tree Maintenance
28.13
11/09/10
FICA W/H
General Fund
Parks & Recreation
142.84
11/09/10
MEDICARE^,
W/H
General Fund
Parks & Rec reatiov
33.40
11/09/10
FICA W/H
Southshore Communi
Senior Community Cents
33.07
11/09/10
MEDICARE
W/H
Southshore Communi
Senior Community Cents
7.74
11/09/10
FICA W/H
Water UtiLty
Water
262.04
11/09/10
MEDICARE
W/H
Water Utility
Water
61.28
11/09/10
FICA W/H
Sanitary Sewer Uti
Sewer
133.46
11/09/10
MEDICARE
W/H
Sanitary Sewer Uti
Sewer
31.22
11./09/10
FICA W/H
Recycling Utility
Recycling
3.09
11/09/10
MEDICARE
W/H
Recycling Utility
RecycLng
0.72
11/09/1.0
FICA W/H
Stormwater Managem
STORMWATER MANAGEMENT
3L21
11 /09/10
MEDICARE
W/H
Stormwater Managem
STORMWATER MANAGEMENT
7.30
TOTAL:
11,595.54
ERICKSON, WILLIAM
11 /22/10
NOV HLRC'TTON
General Fund
Elections
170-00
TOTAL:
170.00
♦i- io -c,i„ -'r -,
� u u ry L
1 L F.111l nY 1111Ultt NVVGI Ib Yn GG, LU1V
YHIiG:
S
VE NDOR SORT KEY
DATE
DESCR
FUND
DEPA RTMENT
AMO
2SRI, INC.
11/22/1.0
2011 SUBSCRIPTION
General
Fund
City Engineer _
405.82
TOTAL:
405.82
FEDEX KINKO'S
11/22/10
5620 STAR IN CLASS
General
Fund
Protective Inspections
14.46
TOTAL:
14.46
FISH, REBECCA
11/22/10
NOV ELECTION
General
Fund
Elections
138.00
TOTAL:
138.00
FRADETTE, KATHLEEN
11/22/10
NOV ELECTION
General
Fund
Elections
96.00
TOTAL:
96.00
G & K SERVICES
11/22/10
PW SVC
General
Fund
Public Works
192.25
TOTAL:
192.25
GAGNE, MARILYN
11/22/10
NOV ELECTION
General
Fund
Elections
110.00
TOTAL:
li0.00
GAGNE, ROBERT
11/22/10
NOV ELECTION
General
Fund
Elections
78.00
TOTAL:
78.00
GERMAN, EUGENE
11/22/10
NOV ELECTION
General
Fund
Elections
78.00
TOTAL:
78.00
GRAINGER, INC
11/22/10
LAMPS & BALLAST FOR ST LIG
General
Fund
Traffic Control /Sts Li
1,479.00
TOTAL:
1,479.00
GROUT, TWILA
11/22/10
NAPA CONVENTION /PARK & MIL
General
Fund
General Government
127.60
TOTAL:
127.60
HAUSER, PAIR *.CIA
11/22/10
NOV ELECTION
General
Fund
Elections
130.00
TOTAL:
130.00
HAWK "NS, INC.
1 1/22/10
CRLORINE
Water Utility
Water
60.00
TOTAL:
60.00
HHDTKF„ NIKKI
11/22/10
NOV ELECTION
General
Fund
Elections
72.00
TOTAL:
12.00
HANN CTY 'N O TECHNOLOGY DEPT
11/22/10
OTC 800MH2 RADIO
General
Fund
Public Works
64.00
TOTAL:
64.00
HERZIG, MICHAEL:
11/22/10
NOV ELECTION
General
Fund
Elections
136.00
TOTAL:
136.00
IC,MA RETIREMENT TRUST- 302131 -457
11/09/1.0
P/B DEDUCTS - DEFERRED CAM
General
Fund
NON- DEPARTMENTAL
1,025.00
11/09/10
P/R DEDUCTS- DEFERRED CON
General
Fund
NON DEPARTMENTAL
333.55
TOTAL:
1,358.55
KAPOLKA, JCSEOE
1.1/22/1.0
NOV ELECTION
General
Fund
Elections
68.00
TOTAL:
68.00
KEELER, WILLIAM CONVERSE
11/22/10
NOV ELECTION
General
Fund
Elections
98.00
TOTAL:
98.00
KELLY, DIANA KROM
11/22/10
NOV ELECTII0N
General
Fund
Elections
64.00
VENDOR SORT KEY
DATE
DE SCRIPTION
FUND
DEPARTMENT
AMO
TOTAL:
64.00
KENDRICK, JAMES EDWARD
11/22/10
NOV ELECTION
General
Fund
Elections
136.00
TOTAL:
136.00
KENNEDY & GRAVEN, CHARTERED
11 /22/10
OCT- GENERAL
General
Fund
Proessional Svcs
_,541.40
11/22/10
OCT- RON JOHNSON
General
Fund
Professional Svcs
261.00
TOTAL:
1,802.40
LAHORE, CARLA KAY
11/22/10
NOV ELECTION
General
Fund
Elections
140.25
TOTAL:
140.25
LANDIS', JAMES
11/22/10
MLLLAGE
General
Fund
City Engineer
19.00
11/22/10
GTE
General
Fund
City Engineer
39.99
11/22/10
WELLNESS
General
Fund
City Engineer
40.00
11/22/10
GPS DATA PRONE
General
Fund
City Engineer
149.50
'I'0'TAL:
248.49
LAND', KAREN M.
11/22/10
NOV ELECTION
General
Fund
Elections
358.00
TOTAL:
158.00
LARSON, AUDREY S.
11/22/10
NOV ELECTION
General
Fund
Elections
12.00
TOTAL:
12.00
LEAGUE OF MINNESOTA CITIES INS TRUST
11/22/10
NOV /20 - .0 NOV/2011
WORKER C
General
Fund
Municipal Buildings
18,150.00
1112211.0
NOV /2010 N0V/2011
WORKER C
Water Utility
Water
683.00
11/22/10
NOV /2010 -NOV /20
WORKER C
Sanitary
Sewer
Uti Sewer
683.00
TOTAL:
19,516.00
LEEBENS, SHIRLEY J.
11/22/10
NOV ELECTION
General
Fund
Elections
132.00
TOTAL:
132.00
LEVACK, CORDON
11/22/10
NOV ELECTION
General
Fund
Elections
56.00
TO'T'AL:
56.00
LEWIS, MARTHA ALBRECHT
11/22/10
NOV ELECTION
General
Fund
Elections
82.00
TOTAL:
82.00
LOCAL L'.[NK
11/22/10
DEC HEELING
General
Fund
Municipal B2iid'ngs
69.95
TOTAL:
69.95
LOUIS, SANDRA S.
11/22/10
NOV ELECTION
General
Fund
Elections
68.00
TOTAL:
68.00
LOVE, ELAINE MARIE
11/22/1.0
NOV L+ISECTION
General
Fund
Elections
84.00
TOTAL:
84.00
MAJESTIC, JILL DOROTHY
11/22/10
NOV ELECTION
General
Fund
Elections
134.00
TOTAL:
134.00
MARTIN, ROXANNE MARIE
11/22/10
NOV ELECTION
General
Fund
Elections
132.00
TOTAL:
132.00
MCCOY, MELANIE SUE
11/22/10
NOV ELECTION
General
Find
Elections
22.00
TOTAL:
22.00
I I I.
1. - rzoevat I vcin u,tt - V. _11-
, .
In,,
I
V ENDO R S ORT K EY
DA TE
DESCRIPTION
F UND
DEP ARTMENT
AMOUNT
MCDAVITT, PAMELA ANN
11/22 /10
NOV ELECTION
General
Fund
Elections
56.00
TOTAL:
56.00
MCDONALD, MICHAEL PA'IRIC -X
11/22/10
NOV ELECTION
General
Fund
E'_ectione
60.00
TO AL;
60.00
MCDONALD, PAMELA J.
11/22/10
NOV ELECTION
General
Fund
Elections
54.00
TOTAL:
54.00
MEDICA
11/18/10
NOV - MEDICAL PERM
General
Fund
Unallocated Expenses
14,916.80
TOTAL:
14,916.80
METRO Bt,00MS
11/22/10
CONSULTATION & DESIGN
Stormwater
Managem
S70RMWATER MANAGEMENT
818.60
TOTAL:
818.60
METRO SALES, INC.
11/22/1.0
08/05 - 11/01/10 SVC
General
Fund
Municipal Buildings
654.00
TOTAL:
654.00
MINNESOTA POLLUTION CONTROL AGENCY
11/22/10
RE- ISSUANCE -MS4 APPLIED 20
Stormwater
Managem
STORMWATER MANAGEMENT
400.00
TOTAL:
400.00
MISC. VENDOR BENCHMARK LEARNING
11/22/10
JAMES LANDINI- OUTLOOK 121
General
Fund
City Engineer
221.00
MOLITOR & ASSICIATES
11/22/10
04- 230103 -02
Water Utility
NON DEPARTMENTAL
199.66
NORSKE ELECTRIC INC
11/22/10
MANOR PARK - REMOVE EXISTING
Park Capital
Impro
Park Capital Improveme
6,329.23
TITLENEXUS, LLC
11/22/10
03- 391003 01
Water Utility
NON- DEPARTMENTAL
250.49
TOTAL:
6,998.36
MN DEPT OF REVENUE
11/09/10
STATE W/H
General
Fund
NON- DEPARTMENTAL
1,946.55
TOTAL:
1,946.55
PRISPECT, INC.
11/22/10
OCT INSPECTION SVC
General
Fund
Protective Inspections
525.00
TOTAL:
525.00
MOORE, JULIE
11/22/10
2010 APPRECIATION GIFT CAR
General
Luck
Council
300.00
TOTAL:
300.00
NELSON, CORY JAY
11/22/1.0
NOV ELECTION
General
Fund
Elections
72.00
TOTAL:
72.00
NILES, CFARLES ARDEN
11/22/10
NOV ELECTION
General
land
Elections
120.00
TOTAL:
120.00
NOACK, JEROME
11/22/10
NOV YGXCTION
Genera'_
Fund
Elections
68.00
TOTAL:
68.00
NORMAN, MIECHELLE LEE
11/22/10
NOV ELECTION
General
Fund
Election8
58.00
TOTAL:
58.00
NORTHLAND TRUST SERVICES, INC.
11/22/10
EDA- SHORE08A- PAYMENT
General
Fund
Mnnlcipai Buildings
45,000.00
11/22/10
EPA- SHOREOBA- PAYMENT
General
Fund
M.unicipai Buildings
29,683.75
TOTAL:
72,683.75
NOYES, KERRY & KAPOLKA, JOE
11/22/10
NOV ELECTION
General
Fund
Elections
96.00
TOTAL:
96.00
O'NEILL, LUANTA, CAROL
11 /22/10
NOV ELECTION
General
Fund
Elections
56.00
11 -18 -2010 01:39 YM
C O U N C I
L
REPORT BY VENDOR - NOVEMBER 22, 2010
PAGE:
6
VENDO SORT KEY
DATE
DESCR
FUND
DEPAR
AMOUNT
TOTAL:
56.00
O'NEILL, WILLIAM JOHN
11/22/10
NOV
ELECTION
General Fund
Elections
96.00
TOTAL:
96.00
OFFICE DEPOT
11/22/10
COPPER
PAPERS
General Fund
General Government
143.96
11/22/10
BATTERY
BACKUP - BRUCE
General. Fund
Finance
95.1].
TOTAL:
239.07
OLIN, ELEANOR M.
11/22/10
NOV
ELECTION
General Fund
Elections
98.00
TOTAL:
78.00
OSGOOD, NANCY LOUISE
11/22/10
NOV
ELECTION
General Fund
Elections
102.00
TOTAL:
102.00
PRETZEL, THERESE TERRY
11/22/10
NOV
ELECTIDN
General Fund
Elections
66.00
TOTAL:
68.00
PANCHYSITYN, JEAN
11/22/10
MILEAGE
General Fund
General Government
89.50
11/22/10
DINNER
- ELECTION JUDGE
General Fund
Elections
244.58
TOTAL:
332.08
PAULSEN, CAROL ANN
11/22/10
NOV
ELECTION
General Fund
Elections
138.13
TOTAL:
138.1.3
PDRA
11/09/10
P/R
DEDUCTS -PERA
General Fund
NON - DEPARTMENTAL
3,119.17
11/09/10
P/R
DEDUCTS -PERA
General Fund
Administration
254.74
11/09/10
P/R
DEDUCTS -PERA
General Fund
General Government
272.63
11/09/'_0
P/R
DEDUCTS -PERA
General Fund
Electiens
255.41
11/09/10
P/R
DEDUCTS -PERA
Genera]. Fund
Finance
312.1.6
11/09/1.0
P/R
DEDUCTS -PERA
Genera]. Fund
Planning
354.5
11/09/10
P/R
DEDUCTS -PERA
General Fund
Protective Inspections
245.16
11/09/10
P/R
DEDUCTS -PEAR
General Fund
City Engineer
220
-83
11/09/10
P/R
DEDUCTS PEAK
General Fund
Public Works
632.01
11/09/10
P/R
DEDUCTS -PERA
GeneraL Fund
Streets & Roadways
237.19
11/09 /110
P/R
DEDUCTS -PERA
General. Fend
Tree Maintenance
140.12
11/09/10
P/R
DEDUCTS -PERA
General Fund
Parks & Recreation
181.40
11/09/10
P/R
DEDUCTS -PERA
SOUthuhore COmP,uni
Senior Community Cente
37.33
11/09/10
P/R
DEDUCTS -PERA
Water Utility
Water
303.43
11/09/10
P/R
DEDUCTS -PERA
Sanitary Sewer Uti
Sewer
153.34
11/09/10
P/R
DEDUCTS -PERA
Recycling Utility
Recycling
3.49
11109110
P/R
DEDUCTS -PFRA
Stormwater Managem
STORMWATER MANAGEMENT
35 .2 4 .
TOTAL:
6,758.16
PETTY CASH
11/22/10
PAY
FOR PICK UP DEAD DEER
General Fund
NON DEPARTMENTAL
20.00
TOTAL:
20.00
POLSON, CKRISTOPHER CHARLES
11/22/10
NOV
ELECTION
General Fend
Elections
157.25
TOTAL:
157.25
QWEST
11/22/10
NOV
SVC
Water Utility
Water
315.23
11/22/10
NOV
SVC
Water Utility
Water
236.43
TOTAL:
551.66
BABY, JEAN ANN
11/22/10
NOV
ELECTION
GeneraL P'und
Elections
92.00
TOTAL:
92.00
- 1 V1.SY or
t. V V N l
i u P111111 11 VCNUUK - 'UVEE." L2, LV1U
PAGE:
7
VEND SORT K EY
DATE
DESCRIPTI
FUND
DEPA RTMENT
AMOUNT
RARE, TEDDY T.
11/22/i0
NOV ELECTION
General
Fund
Elections
96.00
TOTAL:
96.00
SCHNEIDER, THOMAS E.
11/22/10
NOV ELECTION
General
Fund
Elections
56.00
TOTAL:
56.00
EIMORE, LYNDA M.
11 /22/10
NOV ELECTION
General
Fund
Elections
64.00
TOTAL:
64.00
SK£IE, PAT
11/22/10
WORK SESSION 08/23 -11/08
General
Fund
General Government
360.00
TOTAL:
360.00
SMELTZER, VIRGIL. L.
11/22/10
NOV ELECTION
Genera!
Fund
Elections
159.25
TOTAL:
159.25
SO LK MTKA POLICE DEPT
11/22/1.0
PENN CTY PROCESSING FEE
General
Fund
Police Protection
302.92
TOTAL:
302.92
STARK, BRUCE
11/22/10
2010 BOOTS REIM
General
Fund
Public Works
215.00
TOTAL:
215.00
STEIN, GONE F.
11/22/10
NOV ELECTION
General
Fund
Election6
140.25
TOTAL:
140.25
SON NEWSPAPERS
11/22/10
TMOBILE CUP 11/04
General
Fund
P;. Fining
42.90
TOTAL:
42.90
SUN PATRIOT NEWSPAPERS
11/22/10
ELECTION NOTICE 10/21
General
Fund
Elections
93.20
11/22/10
T- MOBILHI COP HEARING 11/09
General
Fund
Planning
44.10
'TOTAL:
117.30
THOMPSON, KYLE B.
11/22/10
NOV ELECTION
General
Fund
Elections
142.38
TOTAL:
142.38
TOWER, TERRY
11/22/10
2610 BOOTS REIM
General
Fund
Public Works
209.98
TOTAL:
209.98
TREBNICK, MILDRED F_
11/22/10
NOV ELECTION
General
Fund
Elections
90.00
TOTAL:
90.00
UNIVERSITY OF MINNESOTA
11/22/10
STORMWATER U FALL PROGRAM 1,
General
Fund
City Engineer
65.00
11/22/10
SAN 26 -28/11 CONFERENCE
General
Fund
City Engineer
275.00
TOTAL:
340.00
WACONIA EARN SUPPLY
11/22/10
CRAIG SAW SUPPLIES
General
Fund
Tree Maintenance
66.23_
TOTAL:
66.23
WELLS FARGO HEALTH BENEFIT SVCS
11/09/10
P/R DEDUCTS -HSA
General
Fund
NON- DEPARTMENTAL
889.60
ll /09/10
P/R DEDUCTS BAR
General
Fund
General Government
96.00
TOTAL:
985.60
WHITE, SHERRY DAVIS
11/22/10
NOV ELECTION
General
Fund
Elect ons
132.00
TOTAL:
132.00
ZEE MEDICAL SERVICE
11/22/10
FIRST AID SUPPLIES
General
Fund
Public Works
75.35
'COTAL:
75.35
VENDOR SORT PRO LATE DESCRIPTION FUND DEPARTMENT AMOUNT
*PAYROLL EXPENSES
11./08/2010 - 99/99/9999 General Fluid
Admiaistratioa
3,639.20
General Fund
General Government
3,894.74
General Fund
Elections
3,648.76
General. Fund
Finance
4,459.65
General Fund
Planning
5,064.43
Genera! Fund
Protective Inspections
3,502.51
General. Fund
City Engineer
3,154.65
General Fund
Public Works
9,028.81
General Fund
Streets & Roadways
3,388.10
General Fund
Tree Maintenance
22,001.84
Genera'_ Fund
Parks, & Recreation
2,591.57
Southsnore Communi
Senior Community Cente
533.38
Water Utility
Water
4,334.83
Sanitary Sewer Lit
Sewer
2,190.35
Recycling Utility
Recycling
49.88
Stormwater Managem
STORMWATER MANAGEMENT
503.49
TOTAL:
51,986.19
------
_... -. - -.: FUND TOTALS
101
General Fund
200,923.02
402
Park Capital Improvements
6,327.23
408
Tecnuology Fund
4,205.00
490
Southshore Community Ctr.
925.73
601
Water Utility
6,706.37
611
Sanitary Sewer Utility
10,6')6.66
621
Recycling Utility
57.18
631
Stormwater Management Util
1,795.84
GRAND TOTAL: 231,417.03
TOTAL PAGES: 8
I1. -18 -2010 01:38 PM
C O U N C I L REPORT BY DEPARTMENT
NOVEMBER 22, 2010 PAGE:
1
DEPARTMENT
FUN VENDOR NAM E,
DATE
DESCRIP "Lom
AMOUNT
NON DEPARTMENTAL
General Fund SNIPS - PEDPRAL W/H
11/09/10
FEDERAL WIN
4,285.30
11109110
FICA W/H
2,962.31
11/09/10
MEDICARE W/8
692.81
PERA
11/09/10
P/R DEDUCTS -PERA
3,119.17
ICMA RETIREMENT TRUST- 302131 -457
1'/09/10
P/R DEDUCTS - DEFERRED CON
1,025.00
11/09/10
P/R DEDUCTS - DEFERRED COM
333.55
AFSCME COUNCIL 5
11/09/10
P/R DEDUCTS - UNION DUES
269.68
MN DEPT OF REVENUE
11 /D9 /10
STATE W/H
1,946.55
WELLS `r ARGO HEALTH BENEFIT SVCS
11/09/10
P/R DEDUCTS NSA
889.60
PETTY CASH
11/22/10
PAY FOR PICK UP DEAD DEER
20.00
TOTAL:
15,541.99
Council
General Fund MOORE,.JULIE
11/22/10
2010 APPRECIATION GIFT CAR
300.00
TOTAL:
300.00
Administration
General Fund EFIPS - FEDERAL W/H
11 /09/10
FICA W/H
218.98
11/09/10
MEDICARE W/H
51.19
PERA
11 /09/10
F/R DEDUCTS -PERA
204.94
- PAYROLL EXPENSES
11/08/2010 - 99/99/9999
3,639.20
TOTAL:
4,163.89
General GOVe;!nmeXt
General Fund EFIPS - "FEDERAL W/H
11/09/10
FICA W /S3
241.48
11/09/10
MEDICARE W/H
56.49
PERA
11/09/10
CID DEDUCTS -PERA
272.63
GROUT, TWILA
11/22/10
NRPA CONVENTION /PARK R MIL
12).60
OFFICE DEPOT
11/22/10
COPIER PAPERS
143.96
WELLS FARGO HEALTH BENEFIT SVCS
11/09/10
P/R DEDUCTS -BSA
96.00
PANCHYSNYN, JEAN
11/22/10
MILEAGE
87.50
SUBIC, PAT
11/22/10
WORK SESSION 08/23 -11/08
360.00
'PAYROLL EXPENSES
11/08/2010 - 99/99/9999
3,894.94
TOTAL:
5,280.38
Eleoti0ne
C-eneral Fund EFTPS - FEDERAL W/H
11/09/10
FICA W/H
226.21
11/09/10
MEDICARE W/H
52.90
PERA
11/09/10
P/R DEDUCTS -PERA
255.41
AHLSTROM., SANDRA M.
11./22/10
NOV ELECTION
56.00
SUN PATRIOT NEWSPAPERS
11/22/10
ELECTION NOTICE 10/21
73.20
NOTES, PERRY k KAPOLKA, JOE
11/22/10
NOV ELECTION
96.00
OSGOOD, NANCY LOUISE
1.1 /22/10
NOV ELECTION
102.00
PANCHYSITYN, JEAN
11 /22/10
DINNER - ELECTION JUDGL+
244.58
ANDERSON, BETTY
11/22/10
NOV ELECTION
76.00
RINGS, MICHAEL H.
11./22/10
NOV ELECTION
150.00
BERG, LOIS AND
11/22/10
NOV ELECTION
54.00
BOYNTON, KAREN
11/22/10
NOV ELECTION
76.00
BRA€DHORST, TEMA J.
11/22/10
NOV ELECTION
146.00
BUCHER, MARLYS J.
11/22/10
NOV ELECTION
140.25
(CINANIDR, MARY ANN
11/22/10
NOV ELECTION
64.00
REDING, NIKKI
11/22/10
NOV ELECTION
12.00
KENDRICK, JAMES EDWARD
1.1/22/10
NOV ELECTION
136.00
LAHORE, CARLA KAY
11/22/10
NOV ELECTION
140.25
LARSON, AUBREY L.
11/22/10
NOV ELECTION
12.00
LEEBENS, SHIRLEY U.
11/22/10
NOV ELECTION
132.00
LEVACK, CORDON
11/22/10
NOV ELECTION
56.00
LOVE, ELAINE MARIE
11/22/10
NOV ELECTION
84.00
MAu'ESTIC, JILL DOROTHY
11/22/1.0
NOV ELECTION
134.00
MCDAVITT, PAMELA ANN
11/22/10
NOV ELECTION
56.00
DE P ART MENT FEND VENDOR NAME
DA'Z'
DESC RIPTI ON
AMOUNT
MCDONALD, PAMELA S.
11/22/10
NOV ELECTION
54
00
OGIN, ELEANOR M.
11/22/10
NOV ELECTION
78
.00
PAULSEN, CAROL ANN
11/22/10
NOV ELECTION
138.13
BABY, TEDDY T.
11/22/10
NOV ELECTION
')6.00
BABY, JEAN ANN
11/22/10
NOV ELECTION
92
00
SMELTZER, VIRGIL L.
11/22/10
NOV ELECTION
157.25
STEIN, JAEN F.
11/22/10
NOV ELECTION
140.25
HERZIG, MICHAEL
11/22/10
NOV ELECTION
136.00
PAETZEL, THERESE TERRY
11/22/10
NOV ELECTION
68.00
GAGNE, ROBERT
11 /22/10
NOV ELECTION
78.00
MCDONALD, MICHAEL PATRICK
11/22/10
NOV ELECTION
60.00
GAGNE, MARILYN
11/22/10
NOV ELECTION
110.00
GERMAN, EUGENE
11/22/10
NOV ELECTION
78.00
HAUSER, PATRICIA
11/22/10
NOV ELECTION
130.00
'LAPOLKA, JOSEPH
11/22/10
NOV ELECT LOW
68.00
NELSON, CORY JAY
11/22/10
NOV ELECTION
72.00
NOACK, JEROME
11/22/10
NOV ELECTION
68.00
NORMAN, MIECHELLE LEE
11/22/10
NOV ELECTION
58.00
TREBNICK, MILDRED P.
11/22/10
NOV ELECTION
90.00
NILES, CHARLES AADEN
11/22/10
NOV ELECTION
120.00
ERICKSON, WILLIAM
11/22/10
NOV ELECTION
170.00
MCCOY, MELANIE SUE
11/22/10
NOV ELECTION
22.00
CROSS, DAVID
11/22/10
NOV ELECTION
110.00
O'NEILL, WILLIAM JOHN
1.1. /22/10
NOV ELRCTION
76.00
ALRICK, LISA LOUISE
11./22/10
NOV ELECTION
144.00
eAADETTE, KATHLEEN
11/22/10
NOV ELECTION
7E.00
WHITE, SHERRY DAVIS
11 /22/10
NOV ELECTION
132.00
MARTIN, ENGADNE MARIE
11/22/10
NOV ELECTION
132.00
ASLESEN, DIANNE M.
11/22/10
NOV ELECTION
122.00
CLINE, KEN GEORGE.
11/22/10
NOV ELECTION
134.00
C0NLEY, KEVIN SCOTT
1.1. /22/1.0
NOV ETNCTi0N
163.63
CRADIt, JANET L.
11/22/10
NOV ELECTION
76.00
DOWNING, MARY THERESA
11/22/10
NOV ELECTION
132.00
KEELER, WILLIAM CONVERSE
11/22/10
NOV ELECTION
98.00
KELLY, DIANA KROM
11/22/10
NOV ELECTION
64.00
LANE, KAREN M.
1. "1/22/10
NOV EL.ECT'ION
i58.00
LEWIS, MARTHA ALBRECHT
11 /22/10
NOV ELECTION
82.00
LOUIS, SANDRA S.
11/22/10
NOV ELECTION
68.00
O'NEILL, LUANNE CAROL
11/22/10
NOV ELECTION
56.00
POLSON, CHRISTOPHER CHARLES
11./22/10
NOV ELECTION
157.25
SCHNEIDER, THOMAS E.
11/22/10
NOV ELECTION
56.00
SIGNOR, LYNDA M.
11/22/10
NOV ELECTION
64
.00
THOMPSON, KYLE B.
11/22/10
NOV ELECTION
1.42.38
FISH, REBECCA
11/22/10
NOV ELECTION
138.00
* *PAYROLL EXPENSES
11/08/201.0 - 99/99/9999
3,648.76
TOTAL:
10,728.45
Fi"nce General Fund EPTPS FEDERAL W/H
11/09/10
FICA W/H
164.84
11/09/10
MEDICARE W/H
38156
PERA
11/09/10
P/R DEDUCTS -PERA
312.18
OFFICE DEPOT
11. /22/10
BATTERY BACKUP -BRUCF
95.11
Deu ONG, BRUCE
11/22/10
GFOA MEETING MILEAGE & PEG
36.00
11/22/10
LNG REGIONAL MEHT:[NG MILEA
27.00
11- lb -eV1V UL :dtl Yrvl l U U
N U 1 L "bEuu1 tlY LEVNKI'MHN'1' - NOVLIMbGH 22, 2D2D PACE:
3
DE FUND
VE NDOR NAME
DATE
DESCR IPTION
AMO UNT
*PAYROLL EXPENSES
11/08/2010 - 99/99/9999
4,459.65
TOTAL:
5,133.34
Professional Svcs General Fund
KENNEDY k CRAVEN, CHARTERED
11/22/10
OCT- GENERAL
1,541.40
11/22/10
OCT- RON JOHNSON
26'_.00
TOTAL:
1,802.40
Planning General Fund
EP1'PS - FEDERAL W/H
11./09/10
FICA WIN
268.96
11/09/1D
MEDICARE W/H
62.86
PERA
11/09/10
P/R DEDUCTS -PERA
354.51
SUN PATRIOT NEWSPAPERS
11 /22/10
T- MOBILE CUP HEARING 11/09
44.10
ANN NEWSPAPERS
11/22/10
TMOBILE CUP 11/04
42.90
PAYROLL EXPENSES
IJ/08/201.0 - 99/99/9999
5,064.43
TOTAL:
5,837.56
Municipal Buildings General Fund
CULLIGAN BOTTLED WATER
1.1/22/10
DRiNKSNG WATER SVC
59.
LEAGUE: OF MINNESOTA C[TIE.S INS TRUST
11/22/10
NOV /2010 -NOV /2011 WORKER C
18,150.00
METRO SALES, INC.
11/22/10
08/05- 11 /01 /10 SVC
654.00
NORTHLAND TRUST SERVICES, INC.
11/22/10
EDA- SHORE08A- PAYMENT
45,000.00
11/22/10
EDA- SHORE08A- PAYMENT
29,683.75
LOCAL LINK
11/22/10
DEC WEHLINK
69
95
TOTAL:
91,616.84
Police Protection General Fund
SO LK MTKA POLICE DEPT
11/22/10
HENN ITS PROCESSING ENE
302.92
TOTAL:
302.92
Protective Inspections General Fund
EFTPS - FEDERAL W/H
11/09/10
FICA W/H
188.05
11/09/10
MEDICARE W/H
43.97
PERA
11/09/10
P/R DEDUCTS -PERA
245.16
FEDEX RISKS 9
11/22/10
5620 STAR LN -PLANS
14.46
:ASPECT, INC.
11/22/
OCT INSPECTION SVC
525.00
--PAYROLL EXPENSES
11 /08 /2010 - 99/99/9999
3,502.51
TOTAL:
4,519.15
City Engineer Cenera:i Fund
SERIES FEDERAL W/H
11/09/10
PICA W/H
193.16
11/09/10
MEDICARE W/H
45.19
PERA
1.1 /09/10
P/R DEDUCTS -PERA
220.83
ESRI, INC.
11/22/10
2011 SUBSCRIPTION
405.82
MISC. VENDOR BENCHMARK LEARNING
11/22/1D
JAMES LANDINI- OUTLOOK 1.2/
221.00
LANDINI, JAMES
11/22/10
MILEAGE
19.00
11/22/10
CPS
39.99
11/22/10
WELLNESS
40.00
11./22/10
CPS DATA PHONE
159.50
UNIVERSITY OF MINNESOTA
11/22/10
STORMWATER U EDU PROGRAM 1
65.00
11/22/10
CAN 26 -28/11 CONFERENCE
275.00
* *PAYROLL EXPENSES
11/08/2010 - 99/99/9999
3,154.65
TOTAL:
4,829.12
Public Works General Fund
EFTP.S - PEEERAL W/H
11/09/'_0
FICA W/H
536.10
11/09/10
MEDICARE' W/H
125.39
PERA
11109110
P/R DEDUCTS -PERA
632.01
CARQUEST AUTO PARTS
11/22/10
SEALED HEM HEADLAMPS
70.76
G & K SERVICES
11 /22/10
PW SVC
192.25
HENN CTY INFO TECHNOLOGY DEPT
11/22/10
OCT 800MHZ RADIO
64.00
STARK, BRUCE
11/22/10
2010 HOOTS REIM
215.00
TOWER, TERRY
11/22/10
2010 BOOTS REIM
209.98
ii- t¢ -eUlU Ui. }p ell L V U
LV l 1 u ",'1, 11 "'No1M15N1
LL, 'VIV lsajtl:
4
DEPARTMENT FUND
VENDOR NAME
DATE
DESCRIPTIO
AMOUNT
ZEE MEDICAL SERVICE
11/22/10
FIRST AID SUPPLIES
75.35
PAYROLL EXPENSES
11/08/2010 - 99/99/9999
9,028.81
TOTAL:
11,149.65
Streets k Roadways General Fund
EFTPS - FEDERAL W/H
11/09/10
FICA W/H
196,98
11/09/10
MEDICARE W/H
46.53
PERA
11 /09/10
P/R DEDUCTS PERA
237.17
AAA STRIPING SERVICE CO.
1 1/22/10
PAVEMENT MARKINGS
11,500.00
PAYROLL EXPENSES
11/08/2010 - 99/99/9999
3,388.10
TOTAL:
1.5,370.78
Traffic Control /St, Li General Fund
GRAINGER, INC
11/22/10
LAMPS & BALLAST FOR .ST LIG _
1
-00
TOTAL:
1,479.00
Tree Maintenance General Fund
EFTPS - FEDERAL W/H
11/09/10
FICA W/H
120.24
11/09/10
MEDICARE W/H
28.13
PERA
11/09/10
P/R DEDUCTS -PERA
'_40.12
WACONIA FARM SUPPLY
11/22/10
CHAIN SAW SOPPL3ES
66.23
PAYROLL EXPENSES
11/08 /2010 - 99/99/9999
2,001.84
TOTAL:
2,356.56
.Parks & Recreation General Fund
FLIPS - FEDERAL KID
11/09/10
FICA w/H
142.84
11. /09/10
MEDICARE W/H
33
-40
PERA
11/09/10
P/E DEDUCTS -PERA
181
-40
ANDERSON, KRISTI 13.
11/22/10
PARK COMMISSION MTG 11/09
150.00
COMMUNITY REC RESOURCES
11/22/10
PCS - 11/08/10 -1s /19/10
2,295.00
PAYROLL EXPENSES
11/08/2010 - 99/99/9999
2,591.57
TOTAl:
5,394.21
Unallocated Expenses General Fund
MEDICA
11 /18 /10
NOV - MEDICAL PREM
14,916.80
TOTAL:
14,916.80
Park Capital Improveme Park Capital Impro
MISC. VENDOR NORSKE ELECTRIC
INC
11/22/10
MANOR PARK REMOVE EXISTING
6,327.23
Y'0'PAL.:
6,329.23
TECHNOLOGY FUND Technology Fund
AAA STRIPING SERVICE CO.
11 /22/10
PAVEMENT MARKINGS
4,205.00
TOTAL:
4,205.00
Senior Community Cente Southshore Conmuni
EFTPS - FEDERAL W/H
11./09/10
FICA W/H
33.07
11/09/10
MEDICARE W/H
7.74
PROF
11/09/10
P/R DEDUCTS PEER
37.33
ANDERSON, KRISTI B.
11./22/10
SSCC- SUPPLIES
102.01
C0MMODITY MET RESOURCES
11/22/10
SSCC ASSISTANT - 11/11 !1/
169.00
CULLIGAN BOTTLED WATER
11/22/10
OCT SSCC SALT
43.20
PAYROLL EXPENSES
11/08/2010 - 99/99/9999
533.38
TOTAL:
925.73
NON - DEPARTMENTAL Water Utility
MISC. VENDOR MOLITOR & ASSICIATES
11/22/10
04- 230103 -02
199.66
TITLENEXLS, ALP
11/22/10
03- 397003 -01
250.47
TOTAL:
450.13
Water Water Utility
EFTPS - FEDERAL W/H
11/09/10
FICA W/H
262.04
13./09/10
MEDICARE GIG
61.28
PERA.
11/09/10
P/R DEDUCTS FORD
303.43
HAWKINS, INC.
11/22/10
CHLORINE
60.00
LEAGUE OF MINNESOTA CITIES INS
TRUST
11/22/10
N0V/2010 NOV/2011 WORKER C
683.00
DEPARTMENT
FUND
GRAND TOTAL: 231,419.03
TOTAL PAGES: 5
QWEST
11/22/10
NOV SVC
315.23
11/22/10
NOV SVC
236.43
— PAYROLL EXPENSES
11/08 /2010 - 99/99/9999
4,334.83
TOTAL:
6,256.24
.Sexier Sanitary Sewer
Uti EFTPS - FEDERAL W/E
11109110
FICA W/H
133.46
11/09/10
MEDICARE W/H
31.22
PERA
11/09/10
P/R DEDUCTS -PERA
153.34
CITY OF EXCELSIOR
11/22/10
3RD QTR JOINT USE
9,485.29
LEAGUE OF MINNESOTA CITIES
INS TRUST
11/22/10
NOV /2010 -NOV /2011 WORKER C
683.00
—PAYROLL EXPENSES
11/08/2010 - 99/99/9999
2,190.35
TOTAL:
10,676.66
Recycling Recycling Utility
EFTPS - FEDERAL W/H
11/09/10
FICA W/H
3.09
11/09/10
MEDICARE W/H
0.92
PERA
3.1./09/10
P/R DEDUCTS -PERA
3.49
"PAYROLL EXPENSES
11 /08/2010 - 99/99/9999
49.86
'TOTAL:
59.18
STORMWATER MANAGEMENT Stormwater Manage.
EFTPS - FEDERAL W/H
11/09/10
FICA W/H
31.21
11/09/10
MEDICARE W/H
9.30
SERA
11109110
P/R DEDUCTS-PERA
35.24
MINNESOTA POLLUTION CONTROL
AGENCY
11/22/10
RE- ISSUANCE -MS4 APPLIED 20
400.00
METRO BLOOMS
13./22/10
CONSULTATION A DESIGN
818.60
— PAYROLL EXPENSES
11/08/2010 - 99/99/9999
503.49
TOTAL:
1,995.84
------
_ -. -- FUND TOTALS
101
General Fund
200,923.02
402
Park Capital Improvements
6,329.23
408
Technology Fund
4,205.00
490
Southahore Community Ctr.
925.93
601
Water Utility
6,906.39
61'1
Sanitary Sewer Utility
10,696.66
621
Recycling Utility
59.'_8
631
Stormwater ManagementUtil
1,995.84
GRAND TOTAL: 231,419.03
TOTAL PAGES: 5
Department Council Meeting Item Number
Administration November 22, 2010 3 - B
From: Brian Heck, City Administrator
Item — Benefits 2011
Description /Background /Previous Action
Bruce and I reviewed the existing benefit package provided by the city and evaluated the current
providers rates and benefit levels. The current package offered by the City includes Health insurance, life
insurance at 1 x the employee's salary, short term disability, long term disability, and dental. Employees
qualify for benefits based on the number of hours worked in a week. Health and dental requires 20
hours per week; life, short and long term disability requires 30 hours per week. Regular part -time
employees that qualify can choose to participate in the program with a prorated city contribution.
Health
Surprisingly, the premiums for health coverage are going down about 1% from last year. The city
currently offers a traditional plan with a $25.00 co -pay and 100% coverage after co -pay (25/100 plan)
and a Health Savings Account (HSA) with a $2,500 deductible ($5,000 per family) then 100% after the
deductible is met (2500/100). Medica provides our coverage and Wells Fargo administers our Health
Savings Account
19T
Unum provides our current life policy with coverage at 1 X salary up to $80,000. Employees do not have
an option to purchase additional life for themselves, their spouse, or children. The 2011 rate increased
to .35 per $1,000 of salary. I contacted the Ochs agency, which is associated with the League of
Minnesota Cities and provides life insurance coverage through Minnesota Life. Their plan provides 1 X
salary up to $100,000. The cost for this coverage is .158 per 1,000 of salary. Both plans offer Accidental
Death and Dismemberment (AD &D). Unum costs $.04 per $1,000 for total of $39 and Minnesota Life
costs $.02 per $1,000 for a total cost of $178.
In addition, the Minnesota Life product allows employees to purchase additional life on themselves up
to $300,000; additional coverage on their spouse up to $150,000; and coverage for children up to
$10,000. There is no medical qualification for the employees' base coverage, or for the first $25,000 on a
spouse, or for children.
Bruce and I compared this coverage alongside alternatives provided by Tom Kingston the city's broker
and also discussed the plan with the benefits committee. Based on our review and review by the
benefits committee, the Minnesota Life product appears the superior choice.
Council Action:
._..._ m.___ ______. _ ____w._.._w _.._.___
Short and Long Term Disabilit
Unum provides coverage for both short and long term disability. Short term disability provides for partial
salary replacement for up to 13 weeks following an exclusion period. Long term disability provides for
partial salary replacement for longer term disability. Unum provides 60% of the employee's weekly
wage up to $1,000. The exclusion period is 1 day for injury and 7 days for sickness. Long term disability
provides 60% of the employee's monthly wage up to $6,000 and continues until the employee reaches
age 65. The long term benefit begins 90 days after the incident or when the short -term benefit expires.
Rates through Unum are $0.39 per $10 of weekly for short term and $0.47 per $100 monthly salary for
long term.
Bruce and I received a quote from the Ochs agency for this coverage as well. They offer the same benefit
level and terms for the short and long -term through Prudential. The only substantial difference is
Prudential provides a minimum payment on the short term plan of $50.00 and has a better exclusion on
pre- existing conditions. Rates are $0.34 per $10 of weekly salary for short term and $0.275 per $100 of
monthly salary for long term.
The other agency also quoted another provider offering a richer own occupation benefit for senior staff
with earnings of $30,000 or more such that the own occupation definition lasts for 60 months rather
than the 36 provided in the other two options. Assurant underwrites the plan and the rates are as
follows: short term $0.36 and long term $0.49.
Bruce and I discussed and compared these options against the options provided by Mr. Kingston. We
also discussed these plans with the benefits committee and staff. Again, the conclusion is the package
offered through the Ochs agency is the best option. The plan we recommend is the Prudential plan.
Dental
Our current provider plans to increase rates by approximately 9 %. We looked at alternative providers
including Medica, our health plan provider, and Delta Dental. The current provider offers three levels of
coverage — single, single +1, and family. The benefit covers 100% preventative, which consists of twice a
year cleaning and polishing, fluoride treatment for kids under 13, bitewing x -rays once a year, and full x-
ray once every five years. Basic procedures such as fillings, endodontic, etc. are covered at 80 %, and
major work is covered at 50% with a $50.00 deductible and $1,000 max annual benefit. The current plan
premium is $37.74 single, $81.06 employee + 1, and $111.30 family.
Medica offers two levels of coverage: same plan as the current plan for $35.45 single or $100.20 Family.
The difference between the two plans is Medica provides for $1,500 maximum annual benefit. Medica
offers a standard plan with the same preventative program; however, all other treatments are at 50%
with an annual maximum of $1,000. The premium for the standard plan is $28.75 Single and $81.70
family. The standard and enhanced do not include orthodontics, but this can be added as an option for
additional premium dollars. Orthodontic care is shared at 50/50 under both plans with a life time
maximum starting at $1,000.
Mr. Kingston provided us with additional options to consider. I also contacted Delta Dental for
clarification on the information provided by Tom.
Delta dental provides a standard plan or an enhanced plan. Under each of these plans, the employee
has two additional options: plan I or plan II. Plan I allows the employee to select a dentist in a PPO
network or premier network. Plan II only provides the premier network. The dentists who participate in
the PPO network agree to greater discounts for service and the cost sharing between the insurance
provider and the employee for procedures is greater. The premier network under plan I and plan 11 have
lower negotiated discounts and more cost on the employees side. The maximum annual benefit for the
PPO is $2,000 and only $1,000 for plan 11 premier network. The other difference is the PPO does not
require any deductible, whereas the premier network does.
The enhanced plan provides coverage for all extractions (standard only covers basic extractions),
complex oral surgery, complex endodontic care, complex periodontal, and restorative cast, post, and
core buildup, including pins and posts for crowns.
The monthly premium for the standard coverage is - $36.95 employee, $71.30 employee +l, and $97.35
family. The enhanced plan rate is - $39.25 single, $75.80 employee +l, and $103.40 family.
Tom offered two options for dental and the rates for the dental are contingent on taking life and
disability through the company as well. Bruce and I reviewed the dental offerings with non -union staff as
union staff receives dental through the union. The conclusion we arrived at is the packages offered by
Tom are more costly.
Recommendation:
Staff recommends the City:
1) keep the existing health insurance provider— Medica —and continue to offer the co -pay plan
and the Health Savings Account Plan;
2) switch the life insurance and the short and long term disability plan to Ochs Agency and obtain
life through Minnesota Life and the disability insurance through the Prudential;
3) switch the dental coverage to Delta Dental enhanced coverage without orthodontic ; and
4) provide $850.00 per month toward benefit coverage and allow employees who take the Health
Savings Account option to keep the savings for application toward the single deductible up to
$2,500.
Effective 01101/11
Dental Rates
Broker Options Staff Recommendation
Carrier
Princi al
Guardian
Delta Dental
Difference between Difference between
Maximum Benefits
$1,000 per calendar year
$1,000 per calendar year
$2,000 per calendar year
Gaurdian Principal
$ (154.08) $ 93.84
$ (1,928.41) $ (886.79)
$ (94111) $ (2,326.34)
$ 158.15 S 632.59
$ (2,867.45) $ (2,38z70)
Deductible
$50 per calendar year
$50 per calendar year
no deductible if PPO
Preventive Procedures
100%
100%
100%
Basic Procedures
Deductible /80%
80%
Fillings 90 %, other 80%
Major Procedures
50%
50%
50%
Rate Guarantee
1 year
Participation
75°%
80%
80%
Employee
$35.85
$34.10
$39.25
Employee and Spouse
$77.01
$66.51
$75.80
Employee and Child rep
Em to eeand Famil
$105.74
$118.78
$10120
Monthly Premium
$792.08
$812.74
$ 799.90
Annual Premium
$9,504.96
$9,752.88
$ 9,598.80
Life Rates Principal Guardian
$100,000 $100,000
$100,000 $100,000
2 Years 3 Years
$0202 $0.290
$0.039 $0.025
Minnesota Life
$100,000
$100,000
3 Years
$ 0.158
$ 0.020
$024 $0.32
$ 0.178
Monthl Premium $282.69 $369.50
$ 208.794
Annual Premium $3,39232 $4433.94
$ 2,505.528
LTD and STD Rates Principal Guardian
60% to $6000 60% to $6000
$100 $50
Non Contributory Non Contributory
2 Years 3 Years
100% 100%
$0.460 $0.35
Prudential
60% to 6000
$ 100.00
Non Contributo
2 Years
100%
$ 0.275
Monthly Premium $482.03 $366.77
$288.17
Annual Premium $5,784.41 $4,401.18
$3,458.07
60 %to$1000 60 %to$1000
1 acc/8 sickness 1 acc /8 sickness
Non Contributory Non Contributory
1 Year 2 Years
100% 100%
$0.30 $0.33
60% to 1000 - minimum $50
0 injury /7 sickness
Non Contributory
2 years
100%
$ 0.340
$395.37 $434.91
$ 448.09
$4,744.44 $5,218.88
Totals for all lines
Dental $9,405.96 $9,752.88
Life 3392.32 4433.94
LTD 5784.41 4401.181
STD 4744.44 5218.881$
$23,327.13 $23,806.88
$ 5,377.03
$ 9,598.80
$ 2,505.53
$3,458.07
5,377.03
$ 20,939.43
Department
Administration
Council Meeting
Item Number
3C
November 22, 2010
From: Brian Heck, City Administrator
Date: November 17, 2010
CC: Jean Panchyshyn, Deputy Clerk and Bruce DeJong, Finance Director
Item Description: Fee Schedule Amendments
Background / Previous Action
At its meeting on October 11, 2010, Council heard a request from the owner of LaVida Massage, a new
therapeutic massage business, asking if the City would consider lowering the individual annual massage
therapist license fee, or prorating the fee. The current individual annual fee is $150. The therapists also
pay a one -time initial investigation fee of $100.
At its meetings on October 24 and November 8, 2010, Council further discussed the topic of licenses in
general, the establishment of fees, and the pro- rating of fees. Staff indicated the city ordinance
specifically prohibits prorating license fees for fertilizer applicators and transient sales. The only license
that can currently be prorated is the liquor license.
Staff does not recommend providing for the proration of the therapeutic massage license fee because
the time to process a license remains constant regardless of when the license application was filed. As
reviewed at the November 8, 2010 meeting, staff indicated the average amount of time to process a
therapeutic massage license is about one and one -half hours, for a cost of approximately $50.
The Therapeutic Massage Licenses for 2011 are scheduled for renewal by December 31.
Staff Recommendation
Staff is recommending a reduction in the massage therapist license fee amount from $150 to $50,
effective for the 2011 renewals. The one -time investigation fee of $100 for new licenses would remain.
Staff recommends a review of all licenses and fees be conducted in 2011.
Council Action
Approval of an Ordinance setting License, Permit, Service Charges and Miscellaneous Fees, reducing the
Therapeutic massage license fee from $150 to $50, and no change to the Application Investigation fee of
$100.
Council Action:
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE TITLED
"LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES"
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS
FOLLOWS:
Section 1. Section 1301.02 of the Shorewood Code of Ordinances is hereby amended as
follows:
Schedule A
CITY OF SHOREWOOD
LICENSE, PERMIT, SERVICE CHARGES
AND MISCELLANEOUS FEES
Section I. Miscellaneous Permits and Licenses, change the Therapeutic massage license fee as
indicated:
Type of Char ,-e /Fee Amount of Charge /Fee
Therapeutic massage license fee $50
Application Investigation fee $100
Section 2. This ordinance is effective the date following its publication.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota
this 22nd day of November 2010.
ATTEST:
Christine Lizee, Mayor
Brian Heck, City Administrator /Clerk
Department: Planning Council Meeting
From: Brad Nielsen, Planning Director
11/22/10 Item Number: 3D
Item Description: Shorewood Yacht Club — Annual Report
Background / Previous Action
In 2007 the City issued an Interim Conditional Use Permit for the Shorewood Yacht Club to use
35 of their allowable boat slips for power boats, the rest to remain used for sailboats. One of
the conditions of that permit was that for three years the City would monitor the facility
relative to neighborhood complaints. The number and nature of complaints would be used at
the end of the three years to determine if the conversion to power boats could be made
permanent. This is to advise the City Council that we have not (for the third year) received
complaints relative to the SYC.
The Interim use permit goes on to say that after the third year, the City would conduct a
hearing to evaluate the use. This was to occur at the end of three years, plus 60 days from the
date the resolution was adopted (26 November 2007), and was to be processed as a conditional
use permit.
After speaking with the applicant, we propose to schedule a public hearing for the 4 January
2011 Planning Commission meeting.
Options
The only option that would be consistent with the Interim Use Permit would be to pick a
different date for the public hearing. Since the Planning Commission meets only once in
December, and that agenda is quite full, the other available date would be 18 January, which is
ordinarily reserved for a study session.
Staff Recommendation
It is recommended that the public hearing be scheduled for the 4 January 2011 Planning
Commission meeting.
Council Action:
14111110141WORIUM
Department Council Meeting Item Number
Administration November 22, 2010 3 -E
From: Brian Heck, City Administrator
Item — Upper Minnetonka Yacht Club
Description /Background /Previous Action:
A few years back the City was involved in litigation with the UMYC regarding compliance with the
conditional use permit. The specific issue involved power boats occupying space at the marina.
While not required, staff felt a brief report on the activities of the club similar to the report on the
Shorewood Yacht Club would be beneficial.
Staff received three complaints this season for possible violations at the yacht club. Two of the
complaints were substantiated and involved the launching of watercraft from the club property. The
Yacht Club commodore was notified of the violations and possible actions should additional violations
occur. The commodore advised staff that the club reprimanded the individuals involved.
Staff recommended the club consider additional signage regarding the rules and the commodore
indicated that the club is considering additional signage and plans to work with the city to ensure any
signage contemplated meets with the requirements of the city.
The Yacht Club sponsored a neighborhood party for "Night to Unite" and is planning to offer garden
material from their dredging activity this fall.
Staff will continue to work with the Yacht Club and island residents to minimize the impact of club
operations on the neighborhood.
Council Action:
COUNCIL ACTION FOR
Department Engineering Council Meeting 11/22/10 Item Number: 3F
From: lames Landini, P.E.
Item Description: Silver Lake Silt Curtain Installation
Background / Previous Action
Silver Lake is located in the southeast area of Shorewood; it is within the Riley Purgatory Bluff
Creek Watershed District. Silver Lake is listed as a DNR protected water, #136P.
The City of Shorewood has storm sewer infrastructure that outlets into the lake. Over the years
sediment has deposited in the lake adjacent to a storm sewer structure at 5750 Covington Rd.
The City is responsible for maintaining the storm sewer and has received the permit to maintain
proper flowage of the outlet structure by removing sediment.
Shorewood plans to maintain the outlet structure by removing the sediment. The excavation
will require erosion control practices. A floating silt curtain was recommended by the MPCA to
be in place during the excavation. Staff contacted two erosion control contractors for a price.
Neaton Brothers verbally quoted $17 per linear foot installed and Metro Erosion Inc. verbally
quoted $15 per linear foot installed. Staff estimates 250 linear feet will be needed to protect
the lake. Both contractors were recommended by Minnehaha Creek Watershed District.
Options
1. Direct staff to contract with Metro Erosion, Inc. for this project.
2. Direct staff to contract with Neaton Brothers for this project.
3. Do nothing.
Staff Recommendation
Staff recommends awarding the contract for the Silver Lake floating silt curtain installation be
awarded to Metro Erosion, Inc. not to exceed $6,000.
Council Action:
LMCD REPORT TO SHOREWOOD COUNCIL
DICK WOODRUFF
11/22/10
Strategic Planning:
- Strategic Plan updated — will continue to be reviewed, annually
Ordinance Actions:
- Did not adopt re: requiring straight -arm for on -ice towing
- Adopted winter speed changes: shore zone and within 150 ft of person
or structure now 25mph (from 15), snowmobile night now 50 mph
(from 30), Black /Emerald /Seton 25 mph everywhere /all hours
Significant Permits:
- Wayzata Yacht Club and Sailing School: major site revision being
processed and Environmental Assessment Worksheet filed for
comments
- Carlson Development: Halstead's Bay work session with developer on
11/17
Sheriff's Report:
BWI - 48 (YTD '10), 104 ('09), 76 ('08)
Minor consumption - 21 (YTD '10), 33 ('09), 50 ('08)
Careless - 1 (YTD'10), 23 ('09), 8 ('08)
Life Jacket - 73, 32, 96
Theft —22,43,36
Drownin2s - 0 (YTD'10)
Hours 3035 vs 4011 in 2009 — One deputy vs. 2 or 3
Semi - Annual Shoreline Storage Count:
- 9230 watercraft vs. 10,233 in 2008 and 10,278 in 2006
- 10 -year average is 9917
AIS Activities:
- 3 -Bay chemical treatment report from Army COE expected any day.
2011 planning pending COE report review
- Harvested 384 acres in 2010 vs. 350 in '09 and 309 in '08. Truck
loads: 137 in '10 vs. 170 in '09 and 97 in '08 ('09 was banner year for
growth)
- MCWD engaging lake shore residents in end of season zebra mussel
monitoring
- New AIS signage installed at launches
- AIS Fine revenue distribution resolution approved by three cities and
in process at others plus, MCWD. Shorewood Council elected not to
act
- Area police departments expressed willingness to enforce AIS laws,
but need training
- Participated in MN Waters/DNR AIS session:
• Every lake is different
• No hard and fast rules or answers, still learning nationwide
• LK Minnetonka efforts are in line with leaders
Attendance:
- Four of five regular and work session meetings
- Co- chaired one AIS Task Force meeting
- Presented AIS enforcement needs at area police chief's meeting
- Represented LMCD at MN Waters/DNR lake association discussion
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, NOVEMBER 9, 2010 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Norman convened the meeting at 7:OOpm
A. Roll Call
Present: Chair Norman; Commissioners Trent,
Council liaison Bailey; and Park Coo
Absent: Commissioners Edmondson,
B. Review Agenda
Trent moved, Quinlan seconded, approving;
2. APPROVAL OF MINUTES
A. Park Commission
Trent moved, Quinlan seconded :�pj
presented. Motionopfitod 4/0.
3. MA
There were none.
4. RESORTS
Report on
Bailey reported tha7
Representative Tad
Council Meeting
12, 2010
of October 12, 2010 as
reviewed the 20 Year Road Plan and heard from MCE
B. Update on Work Program
as submitted. Motion passed 4/0.
Anderson shared the 2010 Work Program pointing out that most of the work items had been completed
for the year, although a few had been placed on hold. She commended the Commission on accomplishing
great things this past year and reported that Public Works Director was coordinating the drinking fountain
addition at the Skate Park for completion this year.
PARK COMMISSION AGENDA
TUESDAY, NOVEMBER 9, 2010
PAGE2OF2
C. Update on Grant Programs
Anderson reported that staff continues to research additional grant opportunities that could be applied to
future CIP endeavors. She noted that staff' was pursuing a relationship with Hennepin County via their
Step To It grant initiative for the spring of 2011, as well as, a small USTA tennis grant to provide shading
for the tennis courts to encourage tennis among young children.
Chair Norman suggested staff continue to pursue Jordan grants thru local Target Corporation stores, as
well as, the Safe Routes to School annual grant opportunities.
D. Report on Arctic Fever — Park Commission (7hair, Norman
Norman stated that the Arctic Fever committee would be rgeetirtg next we to finalize some of the
Arctic Fever details for January. He indicated that several new programs have Been added to the agenda,
including the Hot Air Balloon Lift off on Sunday, Tea Larry in coordination with the Southshore
Community Center, and Medallion Hunt.
Anderson interjected that the Tea Party was under way, as t
directed at children, and the more adult 6tiented Medallion
E. Update on Signs
Anderson reminded the Commission of the
that she continues to workv itliaeral con
The Commission
5.
PARKfNG'WT TO TIDE PLAY
As was titiced by the May
trail and sidovalk from the p
paver, staff r6e mends the
from the parkin k1t, to the b,
next summer. Alth
Anderson mention
available, since the
planning for the Find Frosty Hunt,
them earlier in 2010 and indicated
tractor's to obtain -estimates for the stonework.
the upcoming quotes for signs.
If THE PAVEMENT PATH FROM THE
AREA AT MANOR PARK
and Commissioners at the Manor Park Open House, the current
ring lot is in poor condition. Since the City owns its own trail
mission direct public works staff to rehab the existing sidewalk
indless playground, as well as the strip in front of the playground
;tor Brown was unable to supply her with an estimate at this time,
would share the information with the Commission as it became
would not take place until 2011.
Chair Norman suggested the item be placed on the 201 t Work Program and that staff return with
an estimate as it becomes available. He questioned whether this item should come from the park
operation budget as opposed to the CIP.
Bailey agreed, but noted the item would likely come from the CIP.
PARK COMMISSION AGENDA
TUESDAY, NOVEMBER 9, 2010
PAGE30F2
6. SUMMER ACTIVITIES
In addition to scheduling many of the successful programs of 2010, Anderson stated that staff
had gone to great lengths to brainstorm new and added programs for 2011. To that end, she
indicated that some of the new programs include, MCE programs at both Manor and Freeman
Parks, Archery at Freeman, Geo- Caching Capture the Flag games at Freeman Park, and
additional tennis camps including Cardio Tennis and Welcome Back to Tennis for Adults am
Seniors.
Anderson shared what she and staff felt would be an exciting new gram with Hennepin
County alluded to earlier, the Step To It Challenge walking program. She explained that the City
would be one of 25 cities participating this year and would boA iven all'of the support and
promotional material including banner, posters, trait signag�, paper and crime sign up and
tracking material. She noted that last year people counto tep4they walked and converted other
physical activities to equivalent steps to compete fox prizes. In addition, she suggested the City
Council coordinate a kick -off event with Excelsior7ity Council to create some excitement and
competition around the event.
In addition, Anderson pointed out that she would be coordinating a poetry event centered on
Poetry month in April, as well as, looking into the Great Decisions Program through the
University of Minnesota International Center. She also noted that she and Park Secretary Grout
would be meeting with MCE to discuss theatre programs in the park for the summer.
While he felt the children's`hmsic'series were adequate, Chair Norman maintained that our larger
music in the park sen ;*as kind' bfgetting old and that too much other far reaching music
programs offer what e' ta' nnot. He suggested, if and rffiing, the Commission might consider a
completely different genre �usie, such as big band or swing, though rather pricey.
Quinlan st m thaf hifelt we provided a good representation of activities during the week and
questco whether we'aitpitld gear something towards families on the weekends or weeknights.
While Tre3lelieved the City had addressed the children's activities quite well, he questioned
how to attract q broader varier of diverse audiences. He suggested we build events around
natural holidays such as the 0 of July, Easter, or even Arbor Day.
Quinlan disagreed, stating that we would not wish to compete with the events that are done very
well in Excelsior, such as 0' of July and Easter, and would fail trying to draw folks from those
activities.
Chair Norman agreed, noting that we would prefer not to run the risk of competing against well
established events, although Arctic Fever was created out of nothing. He questioned whether the
City could create a summer festival similar to Arctic Fever.
Anderson stated that, although not technically a park, the Southshore Center does create events
around the various holidays such as the Thanksgiving Holiday turkey craft event, the Family
PARK COMMISSION AGENDA
TUESDAY, NOVEMBER 9, 2010
PAGE 4OF2
Holiday party, Garden Fever, and holiday break activities. She noted that the NRPA convention
the past week acknowledged that the `big truck' event was quite successful over the summer, at
which public works and public safety vehicles are put on display.
Swaggert complimented staff on an excellent job of coming up with additional programs. While
he felt music in the park had been captured elsewhere, alternative programs in spring or fall
might provide an opportunity for added events.
Anderson suggested building a bigger neighborhood event around
next September.
Quinlan thought a summer splash or central summer activity
Trent suggested a car show at Freeman Park.
While Anderson thought it was a tremendous
looked into for this past summer and learned that no ci
vehicle to Freeman Park because of the gravel parking
her vehicles. _
The Commission encouraged staff to
summer event.
Anderson encouraged the 0ammissic
for staff to consider. u
'o .
7. NEW BUSINESS
Quinlan moi
November 9,
RESPECTFULLY
Movie in the park
this was somgthrng staff
ier would drie their
would risk damaging his or
an additional
in return to share any -view ideas they may come up with
nded, adjourning the Park Commission Meeting of
Motion passed 4/0
Kristi B. Anderson
Recorder
Department: Planning Council Meeting:
From: Brad Nielsen, Planning Director
11/22/10 Item Number: 8A
Item Description: Olson, Gale Jr. — Appeal to Code Violation Notice
Background / Previous Action
Mr. Gale Olson, Jr. owns the property at 25755 Birch Bluff Road. In October he was cited for a
number of zoning and nuisance violations (see Exhibits A and B, attached). Photographs of the
premises are attached as Exhibit C. He has since appealed the notice (see Exhibit D), however
his appeal letter does not explain the nature of the appeal. We do not know whether he is
requesting additional time to comply, or simply objects to the notices for other reasons. Staff
has attempted to contact him to clarify the appeal, but Mr. Olson has not returned our calls.
When the initial inspection was being conducted, Mr. Olson asked our inspector to leave the
property. Consequently, any reinspection of the premises will necessitate an administrative
warrant. The City Attorney will be prepared to discuss that process at the meeting on Monday
night.
1 r
It is difficult to suggest options without knowing the nature of the appeal. Ordinarily, these
appeals involve requests for additional time to comply. The Council has routinely granted
additional time for appellants who have shown a good faith effort to comply with the notice(s).
Without access to the property, we will be unable to tell if any progress has been made by
Monday night.
If the appeal involves an objection to the notices, the photographs speak for themselves.
Staff Recommendation
It is suggested that staff be directed to obtain an administrative warrant to reinspect the
property. It sounds as though a warrant should be able to be obtained within one week. Any
violations found to exist upon reinspection should be subject to an administrative citation,
pursuant to Section 104.03 Subd. 2.b. of the City Code, which carries with it a fine of $300.
Failure to pay the fine will result in the fine being certified to the owner's property tax.
Council Action:
,
r_ 1J)"
6 October 2010
5755 COUNTRY CLUB ROAD ^ SHOREWOOD, MINNESOTA 55331 -8927 ^ (952) 960 -7900
FAX (952) 474 -0128 , www. ci.shorewood.mn.us , cityhall @ci.shorewood.mn. us
Gale F. Olson, Jr.
25775 Birch Bluff Road
Shorewood,NIN 55331
Re: Zoning Violations -25775 Birch Bluff Road
Dear Mr. Olson:
Our office has received a complaint of various City Code violations occurring on your property.
Upon inspection of the property on 16 August we found items in violation of Chapter 501
(Nuisances) which are addressed in a separate "Notice to Remove" that is attached to this letter.
However, also observed on the site were items in violation of the City's Zoning Code,
specifically an industrial -size yellow tractor/loader.
Section 1201.10 Subd. 3.i. provides that one (1) commercial vehicle may be stored in a private
garage. Copies of these Sections are enclosed for your review. With the exception of clothes
line poles, recreational equipment and vehicles, materials currently being used for construction,
and off-street parking of passenger vehicles and trucks not exceeding a gross capacity of 12,000
pounds in residential areas, the Code states that all materials and equipment shall be stored
within a building or fully screened so as not to be visible from adjoining properties. ..
This is to advise you that your use of the above - referenced property is in violation of Shorewood
zoning regulations and that the violation must be corrected unmediately. . Your property will be
inspected for compliance on or about 18 October 2010. Any violation found to exist at that time
will be subject to further Legal action. If you wish to appeal this matter to the City Council, you
must do so, in writing, before 18 October 2010.
If you have any questions relative to this matter, please do not hesitate to call me.
CITY OF SHOREWOOD
JW
i
Bradley J. Nielsen
planning Director
BJN:ph
®�
� 0 PH'.NTED ON RECYCLED PAPER
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 = (952) 960 -7900
FAX (952) 474 -0128 - www.cl.shcrewood, mn.us � d1yhall @ci.shorewood.mn_us
DATE: 6 October 2010
TO: Gale E. Olson, Jr.
25775 Birch Bluff Road
Shorewood, MN 55331
PROPERTY LOCATION: 25775 Birch Bluff Road
PROPERTY IDENTIFICATION NO.: 29- 117 -23 -44 -0018
NOTICE TO REMOVE
Offensive and Unhealthy Substances
NOTICE IS HEREBY GIVEN that there exists a condition oil the above referenced property
which is in violation of Chapter 501, Section 501.05, Subd. 9 of the Shorewood City Code, a
copy of which Section is enclosed. The offensive matter to be removed from the property
includes, but is not limited to the following:
UNLICENSED AND /OR INOPERABLE VEHICLES OR EQUIPMENT:
• Dodge Van (blue), Lie. No. 988 ME (Aug' 10) —Not registered to occupant of site
• Coleman camper - trailer, Lie. No. ABVB 014 —Not registered to occupant of site
OTHER
• Concrete floor reinforcement wire; wire racks; fence parts; plywood; screens; gutter
parts; pipes; tires; wood; cement blocks; pails; tarp building; roll of vinyl flooring;
dilapidated tricycle; bricks; vehicle parts; brake drum; vehicle hood; similar
miscellaneous.
You are hereby required to remove the above - described matter and any other offensive matter
located on the property and in violation of Chapter 501, Section 501.05 within ten (10) days from
the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City
Hall within ten (10) days, in which case your appeal will be set for hearing at the next regularly
scheduled meeting of the City Council.
If you do not respond to this Notice within ten (10) days, the City shall take whatever action as
may be necessary to have the offensive matter removed. The costs incurred by the City for such
removal shall be charged to the property owner and become a lien against the property.
xx* PLEASE GIVE THIS MATTER YOUR IMMEDIATE ATTENTION r **
BY ORDER OF THE SHOREWOOD CITY COUNCIL
._. 0 g 'MINTED ON FECYCL -'U PAPP9
i
City of Sh�orevvood
ToVVhom it May Concern:
I am Gale E. Olson Jr. I am filling a written appeal on the letter that I was
sent 'to me on October 6, 201
Gale E Olson Jr
25775 Birch Bluff RD
Shorewood. MN 55331
COUNCIL ACTION FORM
........_.._.__.
Department Council Meeting Item Number
Administration November 22, 2010 10 -A
From: Brian Heck, City Administrator
Item — Appointments to Boards and Commissions
Description /Background /Previous Action:
Each year, the City Council considers citizen appointments to various boards and commissions. The park
and planning commission are advisory to the council and as such, make recommendations to the council
on issues and actions. The other appointments are to outside entities such as Minnetonka Community
Education (MCE). Appointments to these organizations are to represent the cities interests; however,
are not advisory to the Council.
Appointments begin in January, February, and March and continue for one or more years.
The following are the board and commissions the City Council has authority to appoint, the term of
appointment, and when the appointment begins.
LMCC
One year
January.
LMCD
Three year
February.
MCE
Two Year
February.
Park
Three Year
March
Planning
Three Year
March
One concern raised in the past is that incumbents interested in continuing are required to participate in
an interview with the council. Another is the feeling that interested resident's face a difficult time
competing against the incumbent representative.
Staff generally asks the member whose term is expiring if they are interested in continuing and at the
same time, places a specific solicitation for the board or commission seat on the website and in the
December ShoreReport. This year, staff decided to prepare a more generic solicitation asking for
residents who are interested in volunteering their time on a board or commission to submit a letter of
interest. By doing this, we hope to collect a pool of willing individuals who wish to serve.
There is no action needed by Council at this time. The first appointment to consider is to the LMCC and
the current representative indicated a desire to remain as the representative, This will be part of the
January organizational meeting.
Staff requests Council to consider how to approach the appointment process for 2011.
Council Action:
t M # f 1
Department Council Meeting Item Number
Finance November 22, 2010 10B
From: Bruce Delong, Finance Director
Item Description: 2010 Audit Services
Background / Previous Action
Audit
Abdo, Eick & Meyers, LLP have proposed the scope of audit services for 2010, which is attached.
The services are the same as used for the 2009 audit. The only difference is that the proposed
cost of $25,872 is up about 3% from the $25,073 paid in 2010 for the 2009 audit. Council will
recall we solicited RFP's at the end of 2008 for audit services and the council selected Abdo,
Eick & Meyers, LLP based on costs over a three year contract period.
Transfers
The City Council should make several equity transfers by year end in order to close some funds.
Staff will be bringing these back to the City Council at the December 13 meeting as a resolution
for authorization of the transactions listed below.
There are unspent funds in the Waterford III TIF District — Fund 303 of about $12,000. This
should be transferred to the Street Capital Improvement Fund to cover the cost of sealcoating
Old Market Road and repainting the intersection of Old Market Road and Highway 7 as allowed
by the TIF plan. Those costs are being accumulated by the City Engineer since the final request
for payment has not yet been submitted to the City.
A deficit exists in the City Hall Construction — Fund 410 of about $32,000. Staff recommends
that this be closed by transferring funds from the Public Facilities Fund.
Unspent funds of $68,000 remain in the EDA Public Safety Facilities Project — Fund 499. These
funds should be transferred to the 2007 EDA Debt Refunding Bonds — Fund 307 for use in
retiring the debt service associated with the construction at the Public Safety Building.
GASB 54
Staff is proposing to do an early implementation of GASB 54 which clarifies fund types and
reclassifies fund balances. The new standard says that the foundation for a special revenue or
enterprise fund should be from a revenue source that is either restricted or committed. That
restricted or committed revenue source should be expected to continue to represent a
substantial portion of the inflows reported in that fund. Other restricted, committed or
assigned revenue may be reported in that fund. At any point the government does not expect
that a substantial portion of the inflows will be from restricted or committed resources, the
government should stop using a special revenue fund and report the remaining resources in the
general fund. This will affect how the sale proceeds and interest earnings from the Liquor Fund
are reported.
Under current practice, fund balances are either classified as reserved or unreserved. Many
governments also designate part of unreserved fund balance. Recent research shows that the
components are often misunderstood by financial statement readers. It is often unclear if any
of the reserved or designated balances are available to help balance a government's budget.
GASB Statement no. 54, Fund Balance Reporting and Governmental Fund Type Definitions, will
significantly change how this information is reported. The statement is intended to improve the
usefulness of the amount reported in fund balance by providing more structured classification.
The statement also clarifies the definition of existing governmental fund types.
The hierarchy of five possible classifications of fund balance is:
Nonspendable Fund Balance
• Amounts that cannot be spent due to form; for example, inventories and prepaid
amounts. Also, long -term loan and notes receivables, and property held for resale would
be reported here unless the proceeds are restricted, committed or assigned.
• Amounts that must be maintained intact legally or contractually (corpus or principal of a
permanent fund)
Restricted Fund Balance
• Amounts constrained for a specific purpose by external parties, constitutional provision
or enabling legislation. This is the same definition used by GASB Statement no. 34, Basic
Financial Statements —and Management's Discussion and Analysis —for State and Local
Governments, for restricted net assets.
Committed Fund Balance
• Amounts constrained for a specific purpose by a government using its highest level of
decision - making authority. It would require action by the same group to remove or
change the constraints placed on the resources.
• Action to constrain resources must occur prior to year -end; however, the amount can
be determined in the subsequent period.
Assigned Fund Balance
• For all governmental funds other than the general fund, any remaining positive amounts
not classified as nonspendable, restricted or committed.
• For the general fund, amounts constrained for the intent to be used for a specific
purpose by a governing board or a body or official that has been delegated authority to
3
assign amounts. Amount reported as assigned should not result in a deficit in
unassigned fund balance.
Unassigned Fund Balance
• For the general fund, amounts not classified as nonspendable, restricted, committed or
assigned. The general fund is the only fund that would report a positive amount in
unassigned fund balance.
• For all governmental funds other than the general fund, amount expended in excess of
resources that are nonspendable, restricted, committed or assigned (a residual deficit).
• In determining a residual deficit, no amount should be reported as assigned.
In order to accomplish this, the City Council will have to make any desired fund commitments
by resolution at the December 13 meeting. Staff would also suggest allowing the City
Administrator or his designee to make any assignments.
City Council can:
1. Accept the contract for services with Abdo, Eick & Meyers, LLC as presented; or
2. Reject the proposed contract and seek proposals from other CPA firms.
Staff Recommendation
Staff recommends that the City Council accept the contract with Abdo, Fick & Meyers, LLC for audit
services for fiscal year 2010 in the amount of $25,872.
Attachment: Audit Engagement Letter
IiU
EICI� &
mIVIEYERS ,Lp
Cerdfled hiblie ticmufttnndr' & comndtancs
November 2, 2010
5291 Late,, Ai sue
Suite 370
Edlua. MN 57VM
Management, Honorable Mayor, and City Council
City of Shorewood
Shorewood, Minnesota
We are pleased to confirm our understanding of the services we are to provide the City of Shorewood (the City) for the year
ended December 31, 2010. We will audit the financial statements of the governmental activities, the business -type activities, and
the aggregate remaining fund information, which collectively comprise the basic financial statements of the City as of and for the
year ended December 31, 2010. Accounting standards generally accepted in the United States provide for certain required
supplementary information (RSI), such as management's discussion and analysis (MD &A), to supplement the City's basic
financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental
Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial
statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited
procedures to City's RSI in accordance with auditing standards generally accepted in the United States of America. These limited
procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the
information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge
we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the
information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any
assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited
procedures, but will not be audited:
1) Management's Discussion and Analysis.
Supplementary information other than RSI also accompanies the City's financial statements. We will subject the following
supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional
procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to
prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with
auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial
statements as a whole:
1) Combining and Individual Fund Financial Statements and Schedules
The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in
our audit of the financial statements, and for which our auditor's report will not provide an opinion or any assurance.
I) Summary Financial Report - Revenues and Expenditures for General Operations - Governmental Funds
The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in
our audit of the financial statements, and for which our auditor's report will not provide an opinion or any assurance, though is
required to be presented when a Comprehensive Annual Financial Report (CAFR) is issued.
1) Statistical Section
952.835.9090 • Pax 952.835.3261 2010 GAAS Audit Engagement Letter
www.aemcpas.co,n
City of Shorewood
November 2, 2010
Page 2
Audit Objective
The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all
material respects, in conformity with generally accepted accounting principles and to report on the fairness of the supplementary
information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will
be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of
the accounting records and other procedures we consider necessary to enable us to express such opinions. If our opinions on the
financial statements are other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are
unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a
report as a result of this engagement.
Management Responsibilities
Management is responsible for the basic financial statements and all accompanying information as well as all representations
contained therein. We will prepare a general ledger trial balance for use during the audit. Our preparation of the trial balance will
be limited to formatting information in the general ledger into a working trial balance. As part of the audit we will prepare a draft
of your financial statements and related notes. We will also use the financial statements to complete the Office of the State
Auditors' City Reporting Form. You are also responsible for making all management decisions and performing all management
functions; for designating an individual with suitable skill, knowledge, or experience to oversee our assistance with the
preparation of your financial statements and related notes and any other nonattest services we provide; and for evaluating the
adequacy and results of those services and accepting responsibility for them.
Management is responsible for establishing and maintaining effective internal controls, including monitoring ongoing activities;
for the selection and application of accounting principles; and for the fair presentation in the financial statements of the respective
financial position of the governmental activities, the business -type activities, the aggregate discretely presented component units,
each major fund, and the aggregate remaining fund information of the City and the respective changes in financial position and
where applicable, cash flows, in conformity with accounting principles generally accepted in the United States of America,
Management is also responsible for making all financial records and related information available to us and for the accuracy and
completeness of that information. Your responsibilities include adjusting the financial statements to correct material
misstatements and confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us
during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate,
to the financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us
about all known or suspected fraud or illegal acts affecting the government involving (1) management, (2) employees who have
significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial
statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting
the government received in communications from employees, former employees, regulators, or others. In addition, you are
responsible for identifying and ensuring that the entity complies with applicable Laws and regulations. You are responsible for the
preparation of the supplementary information in conformity with accounting principles generally accepted in the United States of
America. You agree to include our report on the supplementary information in any document that contains and indicates that we
have reported on the supplementary information. You also agree to present the supplementary information with the audited
financial statements. With regard to electronic dissemination of audited financial statements, including financial statements
published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore,
we are not required to read the information contained in these sites or to consider the consistency of other information in the
electronic site with the original document.
2010 GAAS Audit Engagement Letter
952.835.9090 • Fax 952.835.3261
www.aemcpaswm
City of Shorewood
November 2, 2010
Page 3
Audit Procedures — General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements;
therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will
plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of
material misstatement, whether from (1) errors, (2) fraudulent Financial reporting, (3) misappropriation of assets, or (4) violations
of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of
the entity.
Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed
examination of all transactions, there is arisk that material misstatements may exist and not be detected by us. In addition, an
audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a
direct and material effect on the financial statements. However, we will inform you of any material errors and any fraudulent
financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or
governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the
period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include
tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by
correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written
representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the
conclusion of our audit, we will require certain written representations from you about the financial statements and related matters
Audit Procedures— Internal Control
Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess
the risks of material misstatement of the financial statements and to design the nature, timing, and extent of farther audit
procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control.
However, during the audit, we will communicate to management and those charged with governance internal control related
matters that are required to be communicated under AICPA professional standards.
Audit Procedures— Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will
perform tests of City's compliance with applicable laws and regulations and the provisions of contracts and agreements. However,
the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion.
Engagement Administration, Fees, and Other
We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We
may share confidential information about you with these service providers, but remain committed to maintaining the
confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect
the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers
to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have
appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we
are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of
your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work
provided by any such third -party service providers.
We understand that your employees will prepare all cash or other confirmations we request and will locate any documents
selected by us for testing.
2010 GAAS Audit Engagement Letter
952.855.9090 • Pax 952.835.3261
www.zemepns.con,
City of Shorewood
November 2, 2010
Page 4
Andrew K. Berg, CPA is the engagement partner and is responsible for supervising the engagement and signing the report. We
expect to begin our audit in approximately April 2011 and to issue our reports no later than June 30, 2011.
Our fee for these services will be as follows:
Audit
2010 Office of the State Auditor's Reporting Form
25,302
570
Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with
our firm policies, work may be suspended if your account becomes 90 days or more overdue and may not be resumed until your
account is paid in full. Amounts not paid within 30 days from the invoice date will be subject to a finance charge of I percent per
month (12 percent per year). If we elect to terminate our services for nonpayment, our engagement will be deemed to have been
completed upon written notification of termination, even if we have not completed our report. You will be obligated to
compensate us for all time expended and to reimburse us for all out -of- pocket costs through the date of termination. The above
fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be
encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee
estimate before we incur the additional costs.
We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of
our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this
letter, please sign the enclosed copy and return it to us.
Very truly yours,
ABDO, SICK & MEYERS, UP
Certified Public Accountants & Consultants
Andrew K. Berg, CPA
Governmental Services Partner
RESPONSE:
This letter correctly sets forth the understanding of the City of Shorewood.
By:
Title:
2010 GAAS Audit Engagement letter
952.835.9090 • Fax 952.835.3261
www.nemcp:u.rom
1
MEMORANDUM
Date: November 16, 2010
To: Mayor Lizee
Council Members
From: Bruce DeJong, Finance Director
Reviewed by: Brian Heck
Larry Brown
James Landim
Re: Capital Improvement Plan Discussion
The five -year capital improvement plan (CIP) has been updated based on the discussion held on
October 25 at the work session and with updated information on current and planned projects.
The capital projects funds that we will be examining at this meeting will be:
• Fund 401 — Public Facilities
• Fund 402 — Park
• Fund 403 —
Equipment Replacement
• Fund 404 —
Local Streets
• Fund 408 —
Technology /Office Equipment
• Fund 450 —
Community Infrastructure
Enterprise funds to be reviewed include:
• Fund 601 — Water
• Frmd 611 — Sewer
• Fund 631 — Stormwater Management
Fund 410 — City Hall Construction is not included because the project is essentially complete.
The fund has a deficit of approximately $31,697; a $26,255 deficit existed at year end 2009 and
another $5,442 from 2010 activities. This deficit should be cleared with an equity transfer from
some other resources in 2010 to close the fund.
Fund 621 — Recycling is not included in this discussion because the City doesn't own any of the
assets of the recycling program — all costs are either internal staffing or contractual services.
Fund 401 — Public Facilities has only two projects for 2011, both of which are contingent. In
order to really use this fund effectively, staff will have to evaluate building conditions to
estimate when major building components may need to be replaced. Since City Hall was
recently remodeled, any likely repairs will be beyond the time frame of this plan. However, the
Public Works building or other city facilities may require some system upgrades prior to 2015.
Since no urgent projects are known to exist, staff will review these needs during 2011. This
fund may be a good source to transfer money to close the City Hall Construction fund.
Capital Improvement Plan Discussion
November I6, 2010
Page 2
The Park fund spends all of its annual $42,000 transfer allotment and uses a significant portion
of its fund balance over the five year span — averaging $30,000 per year. At this rate of use, the
fund balance will be depleted by 2018. Longer term analysis of park needs will determine an
annual transfer amount that will adequately fund the community's needs and desires in this area.
The Equipment Replacement fund generally covers all of the city's rolling stock and
attachments along with the equipment at the Public Works shop to keep everything running.
The fund is projected to go into deficit in 2014 unless the annual revenue is raised to
approximately $120,000 per year begriming in 2012. The next ten years of equipment
purchases starting in 2016 average about $125,000 per year, so this level would be pretty close
to fully hording equipment needs over the longterm. Staff recommends that the antenna lease
revenues be accounted for in this fund which will provide the necessary funding needed. This is
consistent with findings from an informal survey conducted by the Finance Director.
The Technology fund does not have a long -term funding source associated with the
expenditures. With about $10,000 in annual expenditures, this fund will run out of cash by
2019.
Staff believes that the Public Facilities, Equipment Replacement, and Technology funds could
be combined without any real loss of control. These funds primarily exist to fund replacement
of general fixed assets which are competing for the same pool of available funds. Combining
them would give a more complete picture of the amount of total capital replacement the city is
anticipating in a given year.
The Community Infrastructure fund does not have any projects assigned to use the $1,000,000
initial funding provided in 2009. Council should define what projects may use this funding and
how the fund balance will be replenished if it is truly to be a "revolving loan" funding source.
The Water, Sewer, and Stornwater Management funds will be covered in the discussion of their
operating budgets. Storm Water projects have been updated to include estimated consultant
costs required for the initial design and project management phases.
The 2011 projects essentially become the capital outlay portion of the budget. The remaining
year's projects are then used to evaluate the solvency and funding adequacy of each capital
projects fund and the utility funds over the five years covered by the plan.
It is staff's recommendation that projects included in the plan at the time of adoption with an
estimated cost of less than $100,000 be approved for staff to complete as long as the total cost is
at or below the amount listed in the CIP. Projects estimated in excess of $100,000 will be
brought back to the City Council for approval of plans and specifications and awarding of bids.
If equipment over $100,000 can be purchased from cooperative purchasing contracts (where
another agency has already accepted bids), staff intends to use that avenue for acquiring the
equipment and would not bring the purchase back to City Council for further approval except as
an item on the claims list.
Attachments: CIP Projects by Funding Source
Capital Improvement Funds Spreadsheets
Survey Result on Use of Cell Tower Lease Revenues
City of Shorewood, Minnesota
Capital Improvement Program
2011 thru 2015
PROJECTS BY FUNDING SOURCE
Source Project# Priority 2011 2012 2013 2014 2015 Total
1401 - Public Facilities Fund
South Shore Community Center - Contingent
PF -11 -01
nla
15,000
15,000
5795 Country Club Rental Home - Contingent
PF -99 -99
no
5,000
5,000
401 - Public Facilities Fund Total
20,000
20,000
1402 -P Impr
Signage - All parks &entry points
P -11 -01
1
30,000
30,000
Picnic Tables
P -11 -02
1
7,000
7,000
7,000
21,000
Freeman Play equipment
P -11 -03
1
15,000
15,000
Cathcart Swing
P -11 -05
1
7,500
7,500
Freeman Park- Picnic Shelter Re -roof
P -11 -06
1
2,200
2,200
Badger Park- Warming House Rehab
P -11 -08
1
5,000
5,000
Trail Connection to LRT
P -11 -11
1
30,000
30,000
Badger Park - Install Rustic Trail
P -12 -03
2
7,500
7,500
Silverwood Park- Resurface 112 court
P -12 -06
2
2,000
2,000
Manor Park - Resurface Tennis Courts
P -12.07
2
6,000
6,000
Cathcart Park- Resurface tennis Courts
P -12 -08
2
6,000
6,000
AllParks - Tot Lot Equipment
P -12 -11
2
12,000
12,000
Silverwood Park- Equipment
P -13 -01
3
60,000
60,000
Badger Tennis Court Resurfacing
P -13 -02
3
8,000
8,000
Skate Park -Rehab
P -14 -02
4
50,000
50,000
Manor Tennis Court
P -15 -03
5
100,000
100,000
Cathcart Tennis Court Overlay
P -15 -04
5
6,000
6,000
402 - Park Improvements 'Total
96,700
40,500
75,000
50,000 106,000
368,200
403 - Equipment Replacement Fund
Replace Unit 33
E -11 -01
1
142,000
142,000
Replace Ford Backhoe Unit #22
E -11 -02
1
75,000
75,000
Vehicle Lift
E -11 -03
1
50,000
50,000
Replace Unit 21- 24' trailer
E -12 -01
2
16,000
16,000
Sand Pro 3000 - replace Unit 64
E -12 -02
2
14,000
14,000
Groundsmaster Mower -Toro 328D- replace unit 75
E -12 -03
2
22,000
22,000
Mower - Toro Prelim 44 Replace Unit AT
E -12 -04
2
3,000
3,000
Air Compressor - Replace unit 38
E -13 -01
3
13,000
13,000
Dump Truck - replace unit 65
E -13 -02
3
157,000
157,000
Dump Truck - Replace Unit 68
E -13 -03
2
153,000
153,000
Pickup 4x4 - Replace Unit 78
E -13-04
3
34,000
34,000
Cab for mower - replace A3
E -13 -05
3
6,000
6,000
Utility Truck wlcrane& toolbox replace unit 76
E -14 -01
5
101,000
101,000
Mower - Replace Unit 86
E -14 -02
4
23,000
23,000
Utility Vehicle - replace unit 77
E -14-03
4
24,000
24,000
Page 1 7hesday, Nonennbw 16, 2010
Source Project# Priority 2011 . 2012 2013 2014 2015 Total
Blower Attachment for mower replace A8
E -14 -04
4
7,000
7,000
Cab attachement for mower replace unit A4
E -14 -05
4
6000
6,000
Pick -up- 4 x 4150 Replace Unit 80
E -15 -01
5
36,000
36,000
Loader - replace unit 56
E -15 -02
4
191,000
191,000
Dump Truck - replace unit 72
E -15-03
5
167,000
167,000
403 - Equipment Replacement Fund Total
267,000
208,000
210,000
251,000
304,000
1,240,000
.404 Street Reconstruction Fund
Afton Road
LR -11 -01
1
33,000
33,000
Christopher Road
LR -11 -02
1
33,000
33,000
Fatima Place
LR -11 -03
1
24,000
24,000
Ivy Lane
LR -11 -04
1
28,000
28,000
Rustic Way
LR -11 -05
1
48,000
48,000
Vine Hill Road: Mill & Overlay (Shorewood portion)
LR -11 -06
1
133,000
133,000
Clover Lane
LR -12 -01
2
26,000
26,000
Club Lane
LR -12 -02
2
24,000
24,000
Elder Turn
LR -12 -03
2
26,000
26,000
Knightsbridge Road
LR -12 -04
2
59,000
59,000
Lakeway Terrace
LR -12 -05
2
44,000
44,000
Pleasant Avenue
LR -12 -06
2
21,000
21,000
TeeTrail
LR -12 -07
2
19,000
19,000
Wood Drive
LR -12 -08
2
45,000
45,000
Wood Duck Circle
LR -12 -09
2
34,000
34,000
Shore Road
LR -13 -01
3
25,000
25,000
Elbert Point
LR -13 -02
3
26,000
26,000
KcKiniey Circle
LR -13 -03
3
20,000
20,000
McLain Road
LR -13 -04
3
25,000
25,000
Shady Hills Rd
LR -13 -05
3
27,000
27,000
Valleywood Circle & Lane
LR -13 -06
3
566,000
566,000
Charleston Circle
LR -14 -01
4
33,000
33,000
Club Valley Road
LR -14 -02
4
28,000
28,000
Lake Virginia Drive
LR -14 -03
4
59,000
59,000
Radisson Entrance
LR -14 -04
4
31,000
31,000
Shady Lane
LR -14 -05
4
22,000
22,000
Timber Lane
LR -14 -06
4
51,000
51,000
Sunnyvale Lane
LR -14 -07
4
211,000
211,000
Chaska Road
LR -15-01
5
79,000
79,000
Mayflower Road
LR -15 -02
5
31,000
31,000
McKinley Court
LR -15 -03
5
36,000
36,000
Murray Hill Road
LR -15 -04
5
47,000
47,000
Summit Avenue
LR -15 -05
5
29,000
29,000
Star Circle & Lane
LR-15 -06
5
411,000
411,000
Maintenance - Bituminous Sealcoafing
LR -99 -100
1
223,000
136,000
217000
250,000
207,000
1,033,000
404 - Street Reconstruction Fund Total
522,000
434,000
906,000
685,000
840,000
3,387,000
1408 - Technology /Office Equipmen Fu`
Narrow Band Radio Replacements
T -11 -01
1
7,000
7,000
Cartegraph Software Upgrade
T -11 -03
1
5,700
5,700
City Council Laptop Computers (5)
T -12 -01
1
5,000
5,000
Server and Operating System Replacements
T -12 -02
2
10,000
10,000
Computer Upgrades
T -99 -99
1
10,000
10,000
10,000
10,000
10,000
50,000
Page 2 Tuesday,, Noverr,ber 16, 2010
Source Pro,jeet# Priority 2011 2012 2013 2014 2015 Total
408 - Technology/Office Equipment
SS -10-10
1 40,000
27,700
20,000 10,000
10,000
10,000
77,700
Fund Total
2
45,000
120,000
Lift Station 6 Rehab - 27950 Smithtown Rd.
SS -12 -01
2
125,000
601 -Water Fund
125,000
Lift Station 11 Rehab -20465 Radisson Rd.
SS -13 -01
3
Waterford PI & McKinley PI Curb
130,000
130,000
Radio /ISP Communications System
W -10.01
1
75,000
70,000 70,000 70,000
350,000
611 - Sanitary Sewer Fund Total
75,000
Water Main - Star Circle &Lane
W -11 -02
n/a
805,000
STM -11.05
2
130,000
130,000
Water Main - Valleywood Circle & Lane
W -12 -01
his
STM -12 -02
272,000
272,000
Water Main - Afton
W -13 -01
ma
150,000
37,000
150,000
Water Main - Sunnyvale Lane
W -13 -02
his
24,000
100,000
24,000
100,000
W. Water Tower- Rehab & Painting
W -13 -03
3
45,000
450,000
45,000
Afton Rd Drainage
450,000
Water Main - Club Valley
W -14 -01
cis
147,000
100,000
STM -13 -02
100,000
Water Main- Lake Virginia Drive
W -14 -02
n1a
192,000
Club Valley Drainage
240,000
4
240,000
Boulder Bridge Well Controls
W -15 -03
5
Lake Virginia Drive Drainage
STM -14.02
4
160,000
160,000
601 - Water Fund Total
283,000
6120 Riviera Drainage - WSB Report
225,000
722,000
440,000
290,000
1,677,000
611 - Sanitary Sewer Fund
Radio /ISP Communications - Lift Stations
SS -10-10
1 40,000
40,000
80,000
Lift Station 5 Rehab - 27135 Edgewood
SS -11 -01
1 120,000
2
45,000
120,000
Lift Station 6 Rehab - 27950 Smithtown Rd.
SS -12 -01
2
125,000
3
125,000
Lift Station 11 Rehab -20465 Radisson Rd.
SS -13 -01
3
Waterford PI & McKinley PI Curb
130,000
130,000
Infiltration and Inflow Reduction
SS -99 -05
1 70,000
70,000
70,000 70,000 70,000
350,000
611 - Sanitary Sewer Fund Total
40,000
230,000
235,000
200,000 70,000 70,000
805,000
1631 - Stormwater Management Fund
6180 Murray Drainage - WSB Report
STM -10 -03
4
150,900
150,900
Vine Hill Road Stormwater
STM -11 -01
2
45,000
45,000
26980 Edgewood Dr
STM -11 -02
3
45,000
45,000
Waterford PI & McKinley PI Curb
STM -11 -03
3
20,000
20,000
Silver Lake Outlet
STM -11 -04
2
40,000
40,000
Covington Rd Storm Sewer
STM -11.05
2
75,000
75,000
Star Circle& Lane - Stormwater
STM -12 -02
3
31,000
31,000
22015 Stratford PI Drainage - WSB Report
STM -12 -03
1
37,000
37,000
Lake South Auto Drainage - WSB Report
STM -12 -05
3
24,000
24,000
Valleywood Circle &Lane - Drainage
STM -12 -08
4
45,000
45,000
Afton Rd Drainage
STM -13 -01
4
147,000
147,000
Sunnyvale Lane Drainage
STM -13 -02
4
192,000
192,000
Club Valley Drainage
STM -14 -01
4
101,000
101,000
Lake Virginia Drive Drainage
STM -14.02
4
283,000
283,000
6120 Riviera Drainage - WSB Report
STM -14.04
3
19,000
19,000
Star Circle &Lane
STM -15 -01
5
31,000
31,000
23610 Gillette Curve Drainage - WSB Report
STM -15 -03
3
211,000
211,000
23350 Academy Drainage
STM -15 -04
4
75,000
75,000
Garden Road
STM -15 -05
4
26,000
26,000
Gillette Road
STM -15 -06
4
17,000
17,000
631- Stormwater Management Fund
412,900
24,000 192,000 595,000
391,000
1,614,900
Total
GRAND TOTAL 1,801,300 961,500 2,315,000 2,101,000 2,011,000 9,189,800
Page 3 Tuesday, November 16, 2010
CAPITAL IMPROVEMENT FUNDS
42,000
158,700
43,000
Actual
Budget
Projected
Draft 4
Fund 2009
2010
Year End
2011 2012 2013 2014 2015
401- Public Facilities
75,000
50,000
106,000
Revenue 2,339
-
1,500
1,100 1,100 1,000 1,100 1,000
Expenditures 1,332
22,000
4,535
20,035 35 35 35 36
Ending Fund Balance 227,762
205,762
224,727
205,792 225,792 206,757 226,857 207,721
402 - Park Improvements
Revenue
Expenditures
Ending Fund Balance
403 - Equipment
Revenue
Expenditures
Ending Fund Balance
404 - Local Streets
Revenue
Expenditures
Ending Fund Balance
408 - Technology
Revenue
Expenditures
Ending Fund Balance
450 - Community infrastructure
Revenue
Expenditures
Ending Fund Balance
48,165
42,000
158,700
43,000
42,700
42,700
42,600
42,500
17,445
218,800
254,100
96,700
40,500
75,000
50,000
106,000
293,431
116,631
198,031
144,331
146,531
114,231
106,831
43,331
1,197 -
30,055
35
35
35
35
35
10,943 200,939
237,055
267,035
208,035
210,035
251,035
304,035
842,786 741,847
731,331
517,996
362,561
204,326
4,291
(249,744)
711,142
700,000
710,000
706,200
721,201
736,902
750,703
764,8041
717,464
885,361
1,081,555
522,035
434,035
906,035
907,035
618,035
1,619,643
1,434, 282
1,248,088
1,432,253
1,719,419
1,550, 286
1,393,954
1,540,723
1,039
- 850
400
300
200
200
100
14
20,000 16,035
27,735
20,035
10,035
10,035
10,035
104,525
84,525 89,340
62,005
42,270
32,435
22,600
12,665
1,000,000
- 8,500
5,000
5,100
5,100
5,100
5,100
1,000,000
1,000,000 1,008, 500
1,013, 500
1,018, 600
1,023,700
1,028,800
1,033,900
PUBLIC FACILITIES FUND
Actual
Budget
Projected
Draft 4
Revenue
2009
2010
Year End
2011
2012
2013
2014
2015
Beginning Balance
226,755
227,762
227,762
224,727
224,727
205,792
225,792
206,757
Interest Earnings
2,339
-
1,500
1,100
1,100
1,000
1,100
1,000
Miscellaneous Income
-
-
Transfers in
-
-
-
Total Revenue
2,339
-
1,500
1,100
1,100
1,000
1,100
1,000
Expenditures
Support Services and Charges
Contractual Services
132
-
-
-
-
-
-
Miscellaneous Services
1,176
-
Bank Charges
24
-
35
35
35
35
35
36
Total
1,332
-
35
35
35
35
35
36
Capital
Machinery and Equipment
-
-
-
-
Other Improvements
22,000
4,500
20,000
Total
-
22,000
4,500
20,000
-
-
-
-
Transfers out
Total Expenditures
1,332
22,000
4,535
20,035
35
35
35
36
Revenue over /(under)
1,007
(22,000)
(3,035)
(18,935)
1,065
965
1,065
964
Ending Fund Balance
227,762
205,762
224,727
205,792
225,792
206,757
226,857
207,721
Other Improvements: includes a set aside $10,000
for potenial
repair and maintenance to the SSCC and $5,000 set aside for
the house next door for total $15,000.
Parks Improvements
Fund: Park CIP 402
Actual
Budget
Projected
Draft 4
Revenue
2009
2010
Year End
2011
2012
2013
2014
2015
Beginning Fund Balance
262,711
293,431
293,431
198,031
144,331
146,531
114,231
106,831
Park Dedication Fees
-
-
10,000
-
-
-
-
-
Interest Earnings
2,771
2,500
1,000
700
700
600
500
Contributions / donations
-
-
-
-
-
-
-
Concession Sales
394
-
Grants
-
104,200
Miscellaneous revenue
-
-
-
-
-
-
-
-
Transfers in
45,000
42,000
42,000
42,000
42,000
42,000
42,000
42,000
Total Revenue
48,165
42,000
158,700
43,000
42,700
42,700
42,600
42,500
Expenditures
Support Services and Charges
Engineering - Design
-
1,600
-
-
-
-
-
Contractrual Services
3,800
-
16,500
-
-
-
-
-
Miscellaneous Charges
40
-
10,000
-
-
-
-
-
Total
3,840
-
28,100
-
-
-
-
-
Capital
Machinery and Equipment
-
-
-
-
-
-
-
-
Other Improvements
13,605
218,800
226,000
96,700
40,500
75,000
50,000
106,000
Total
13,605
218,800
226,000
96,700
40,500
75,000
50,000
106,000
Total Expenditures
17,445
218,800
254,100
96,700
40,500
75,000
50,000
106,000
Revenue - Over /(under)
30,720
(176,800)
(95,400)
(53,700)
2,200
(32,300)
(7,400)
(63,500)
Year End Balance
293,431
116,631
198,031
144,331
146,531
114,231
106,831
43,331
EQUIPMENT FUND
FUND 403 - Equipment CIP
Actual
Budget
Projected
Draft 4
Revenue
2009
2010
Year End
2011
2012
2013
2014
2015
Beginning Balance
671,447
842,786
842,786
731,331
517,996
362,561
204,326
4,291
Interest Earnings
7,282
-
6,500
3,700
2,600
1,800
1,000
-
Miscellaneous Income
-
19,100
Sale of Old Equipment
-
-
-
-
-
-
-
-
Transfers in
175,000
100,000
100,000
50,000
50,000
50,000
50,000
50,000
Total Revenue
182,282
100,000
125,600
53,700
52,600
51,800
51,000
50,000
Expenditures
Support Services and Charges
Engineering Fees
-
-
30,000
-
-
-
-
-
Contractual Services
1,126
20
Miscellaneous Services
-
-
Bank Charges
71
35
35
35
35
35
35
Total
1,197
-
30,055
35
35
35
35
35
Capital
Machinery and Equipment
9,746
200,939
207,000
267,000
208,000
210,000
251,000
304,000
Other Improvements
-
-
-
-
-
-
-
-
Total
9,746
200,939
207,000
267,000
208,000
210,000
251,000
304,000
Transfers out
Operating Transfers
-
-
-
-
-
-
-
-
Total
-
-
-
-
-
-
-
-
Total Expenditures
10,943
200,939
237,055
267,035
208,035
210,035
251,035
304,035
Revenue over /(under)
171,339
(100,939)
(111,455)
(213,335)
(155,435)
(158,235)
(200,035)
(254,035)
Year End Balance
842,786
741,847
731,331
517,996
362,561
204,326
4,291
(249,744)
LOCAL STREETS
FUND: 404 Local Street CIP
Actual
Budget
Projected
Draft 4
Revenue
2009
2010
Year End
2011
2012
2013
2014
2015
Beginning Balance
1,625,965
1,619,643
1,619,643
1,248,088
1,432,253
1,719,419
1,550,286
1,393,954
MSA Maintenance Money
-
-
-
-
1
2
3
4
Interest Earnings
11,142
-
10,000
6,200
7,200
8,600
7,800
7,000
Miscellaneous Income
-
-
-
-
-
-
Transfers in
700,000
700,000
700,000
700,000
714,000
728,300
742,900
757,800
Total Revenue
711,142
700,000
710,000
706,200
721,201
736,902
750,703
764,804
Expenditures
Materials and Supplies
General Supplies
18,917
-
36,000
-
-
-
-
-
Totol
18,917
-
36,000
-
-
-
-
-
Support Services and Charges
Engineering Fees
34,904
-
LegalFees
889
-
-
Engineering Feasibility
5,324
-
Engineering Design
123,696
-
Engineering Survey
-
-
-
Engineering Construction
378,730
885,361
850,000
522,000
434,000
906,000
907,000
618,000
Printing and Publishing
1,591
-
1,500
-
-
-
-
-
Contractual Services
152,266
-
11,000
Taxes /License
475
-
500
Miscellaneous Services
593
-
500
-
-
-
-
-
Bank Charges
80
-
55
35
35
35
35
35
Total
698,546
885,361
863,555
522,035
434,035
906,035
907,035
618,035
Capital
Machinery and Equipment
-
-
-
-
-
-
-
Other Improvements
-
-
182,000
-
-
-
-
-
Total
-
-
182,000
-
-
-
-
-
Transfers out
Operating Transfers
-
-
-
Total
-
-
-
-
-
-
Total Expenditures
717,464
885,361
1,081,555
522,035
434,035
906,035
907,035
618,035
Revenue over /under)
(6,322)
(185,361)
(371.,555)
184,165
287,166
(169,133)
(156,332)
146,769
Year End Balance
1,619,643
1,434,282
1,248,088
1,432,253
1,719,419
1,550,286
1,393,954
1,540,723
NOTE: it appears some expenditures
in engineering
- design are miscoded.
We will
review and
correct.
General Supplies appears to be
patching material.
TECHNOLOGY FUND
FUND: 408 Technology CIP
Notes:
Machinery and equipment covers proposals for the following:
Radio (VHF) for public works - base station, antenna, and mobi $7,000
Software for sign inventory to meet requirements of new FedE $5,700
Actual
Budget
Projected
Draft 4
Revenue
2009
2010
Year End
2011
2012
2013
2014
2015
Beginning Balance
103,500
104,525
104,525
89,340
62,005
42,270
32,435
22,600
Interest Earnings
1,039
-
850
400
300
200
200
100
Miscellaneous Income
-
-
-
Transfers in
-
-
-
TotalRevenue
1,039
-
850
400
300
200
200
100
Expenditures
Support Services and Charges
Engineering Fees
Contractual Services
-
-
-
-
-
-
-
-
Miscellaneous Services
-
-
-
-
-
-
-
Bank Charges
14
-
35
35
35
35
35
35
Total
14
-
35
35
35
35
35
35
Capital
Machinery and Equipment
-
-
16,000
27,700
20,000
10,000
10,000
10,000
Other Improvements
-
-
-
-
-
-
-
-
Total
-
-
16,000
27,700
20,000
10,000
10,000
10,000
Transfers out
Operating Transfers
-
20,000
-
-
-
-
-
-
Total
-
20,000
-
-
-
-
-
-
Total Expenditures
14
20,000
16,035
27,735
20,035
10,035
10,035
10,035
Revenue over /(under)
1,025
(20,000)
(15,185)
(27,335)
(19,735)
(9,835)
(9,835)
(9,935)
Year End Balance
104,525
84,525
89,340
62,005
42,270
32,435
22,600
12,665
Notes:
Machinery and equipment covers proposals for the following:
Radio (VHF) for public works - base station, antenna, and mobi $7,000
Software for sign inventory to meet requirements of new FedE $5,700
COMMUNITY INFRASTRUCTURE FUND
FUND: 450 Internal Loan Fund
Revenue
Beginning Balance
Interest Earnings
Miscellaneous Income
Transfers in
Total Revenue
Expenditures
Support Services and Charges
Engineering Fees
Contractual Services
Miscellaneous Services
Bank Charges
Total
Capital
Machinery and Equipment
Other Improvements
Total
Transfers out
Operating Transfers
Total
Total Expenditures
Revenue over /(under)
Year End Balance
Actual
Budget Projected
Draft 4
5,100
5,100
5,100
5,100
2009
2010 Year End
2011
2012
2013
2014
2015
1,000,000 1,000,000
1,008, 500
1,013,500
1,018, 600
1,023,700
1,028, 800
- 8,500
5,000
5,100
5,100
5,100
5,100
1,000,000
-
1,000,000
8,500
5,000
5,100
5,100
5,100
5,100
1,000,000
- 8,500
5,000
5,100
5,100
5,100
5,100
1,000,000
1,000,000 1,008,500
1,013,500
1,018,600
1,023,700
1,028,800
1,033,900
Antenna Revenue Coding - Percent to each fund type
City
Chaska
Columbia Heights
Lino Lakes
Maple Grove
Richfield
Rogers
Roseville
Shoreview
Washington County
Wayzata
White Bear Lake
Rockville
Mankato
Bloomington
Arden Hills
Baxter
Big Lake
Brooklyn Park
Chanhassen
Cloquet
Coon Rapids
Crookston
Crystal
Edina
Forest Lake
Fridley
Golden Valley
Ham Lake
Hastings
Inver Grove Heights
Medina
Minnetonka
Mound
Mounds View
New Brighton
Nowthen
Prior Lake
Robbinsdale
Rosemount
South St Paul
General Enterprise Parks
10
20
50
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
25
Special Rev/
Equipment
100
100
100
100
100
100
100
100
100
100
100
90
SO
25
Antenna Revenue Coding - Percent to each fund type
City
General
St Anthony
100
Vadnais Heights
100
Victoria
100
White Bear Township
100
Apple Valley
90
West St Paul
67
Excelsior
50
Hopkins
50
Lakeville
50
Plymouth
50
Zimmerman
50
Eagan
10
St Joseph
10
Anoka
Austin
Bemidji
Benson
Brooklyn Center
Circle Pines
Jordan
Kasson
LeSueur
Little Canada
Minnetrista
Northfield
Osseo
Pelican Rapids
Red Wing
Rochester
Shakopee
St Louis Park
St Peter
Cottage Grove
Andover
Little Falls
St Michael
Special Rev/
Enterprise Parks Equipment
50
50
50
50
50
90
90
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
100
75
50
10
33
25
50
100
100
MEMORANDUM
Date: November 16, 2010
To: Mayor Lizee
Council Members
From: Brian Heck, City Administrator
Bruce DeJong, Finance Director
Re: 2011 Budget Wrap Up Discussion
The 2011 Budget has been stable since the preliminary budget adoption on August 23. 'T'he
majority of the changes have occurred in the Enterprise budgets which were not part of the
initial budget discussions. At this point staff is not looking for a major discussion about the
budget, but is looking for confirmation that we should use the current projections as the basis
for the Truth -in- Taxation presentation on December 6.
The items that need to be covered at the public hearing are:
• The proposed property tax levy and proposed budget are discussed at the meeting.
• The public was invited to speak and to ask questions concerning the budget and
proposed property taxes at the public meeting.
• The final property tax levy does not exceed the proposed property tax levy except for the
allowable add -on levies.
Staff will present this information through use of PowerPoint slides and be available for citizen
and council questions regarding the budget and its effect on property taxes.
Attachments: General Fund Summary
Abbreviated General Fund Department Budgets
Abbreviated Enterprise Fund Budgets
BUDGET DRAFT
August 23, 2010 WORK SESSION
REVENUESOURCE
Taxes
Licenses and permits
Intergovernmental Aid
Charges for Service
Fines and Forfietures
Miscellaneous Revenue
Southshore Community Cntr
Transfers
TOTAL GENERA FU ND REVENUE
Actual Actual Actual Budget Through June Projected Draft 4 Percent Dollar
2007 2008 2009 2010 2010 Year End 2011 Incr Increase
4,332,741
4,582,602
4,703,368
4,776,292
2,463,855
4,723,119
4,763,319
-0.3%
(12,973)
256,472
195,419
127,883
106,270
73,709
92,320
98,200
-7.6%
(8,070)
95,901
78,155
66,411
65,000
67,023
69,400
69,401
6.8%
4,401
50,819
50,753
41,649
46,000
40,508
38,660
35,075
-23.8%
(10,925)
77,777
53,369
52,968
55,000
27,938
50,000
52,000
-5.5%
(3,000)
286,685
176,535
82,755
128,000
48,391
70,700
63,900
-50.1%
(64,100)
-
-
36,639
44,930
33,567
56,100
57,100
27.1%
12,170
40,000
40,000
40,000
38,842
-
34,557
40,000
3.0%
1,158
5,140,395
5,176,833
5, 151,673
5,260,334
2,754,990
5,134,856
5,178,995
-1.5%
(81,339)
EXPENDITURES
City Council
Administration
General Government
Elections
Finance
Professional Services
Planning
Municipal Buildings
Police
Fire
Protective Inspections
City Engineer
Public Works Service
Streets and Roads
Snow and Ice Control
Traffic Control
Sanitation /weeds/ waste
Tree Maintenance
Parks and Recreation
Southshore Community Cntr
TOTAL EXPENDITURES
Revenue over /(under) Expenditures
Planned use of Fund Balance
Funds needed to Balance
SOUTHSHORE COMM. CNTR
Revenue
Expenses
Revenue aver /(under) Expenditures
63,319
69,721
66,015
64,194
32,033
60,694
83,881
30.7%
19,687
149,179
229,292
157,234
154,362
80,197
148,560
147,588
-4.4%
(6,774)
243,848
225,969
275,662
236,419
132,924
234,900
277,237
17.3%
40,818
2,894
47,532
2,889
38,939
10,550
38,939
7,081
-81.8%
(31,858)
174,495
164,651
180,267
193,784
97,319
141,550
166,749
-14.0%
(27,035)
196,880
213,220
223,859
199,000
147,155
188,000
199,000
0.0%
-
184,855
206,595
206,603
198,960
98,275
188,618
183,159
-7.9%
(15,801)
316,646
201,372
263,476
373,800
58,819
370,013
280,211
-25.0%
(93,589)
1,072,529
1,139,063
1,176,929
1,180,000
724,857
1,180,000
1,225,816
3.9%
45,816
595,947
622,935
600,450
602,159
440,267
604,046
607,827
0.9%
5,668
128,142
137,784
126,268
125,143
62,483
117,457
115,796
-7.5%
(9,347)
132,998
147,576
125,781
111,446
50,957
112,425
126,678
13.7%
15,232
605,007
588,605
558,945
512,985
202,079
469,478
346,747
-32.4%
(166,238)
516,221
842,434
850,247
904,107
81,264
899,582
932,459
3.1%
28,352
69,188
68,606
74,452
85,974
39,422
85,974
101,684
18.3%
15,710
39,276
46,537
45,703
51,049
19,893
46,025
57,149
11.9%
6,100
4,459
9,735
2,785
4,900
7,189
8,722
6,781
38.4%
1,881
29,598
24,350
17,450
33,479
17,192
29,213
28,695
-143%
(4,784)
215,920
244,254
312,406
311,381
146,438
298,048
339,408
9.0%
28,027
-
-
93,372
57,156
37,434
78,677
68,400
19.7%
11,244
4,741,401
5,230,231
5,360,793
5,439,237
2,486,749
5,300,921
5,302,346
- 2.5%
(136,891)
398,994
(53,398)
(209,120)
(178,903)
268,241
(166,065)
(123,351)
160,000
160,000
160,000
(18,903)
268,241
(6,065)
36,649
-
-
36,639
44,930
33,567
56,100
57,100
27.1%
12,170
-
-
81,130
57,156
37,434
78,677
68,400
19.7%
11,244
-
-
(44,491)
(12,226)
(3,867)
(22,577)
(11,300)
BUDGET DRAFT 4
August 23, 2010 WORK SESSION
Actual
Actual
Actual
Budget
To Date
Projected
Draft 4
Percent
Dollar
2007
2008
2009
2010
2010
year End
2011
Increase
Increase
EXPENDITURES
CITYCOUNCIL
Personnel
16,794
16,255
16,794
16,794
9,796
16,794
16,800
0.04%
6
Materials and Supplies
1,402
2,478
3,064
1,200
550
1,100
1,300
8.33%
100
Support Services and Charges
45,123
50,988
46,157
46,200
21,686
42,800
65,781
42389S
19,581
Capital
-
-
-
-
-
-
-
0.00%
-
Total City Council
63,319
69,721
66,015
64,194
32,033
60,694
83,881
30.67%
19,687
Administration
Personnel
144,630
227,601
149,286
147,712
76,750
144,069
142,828
-3.31%
(4,884)
Materials and Supplies
-
81
40
-
-
-
-
0.00%
-
Support Services and Charges
4,549
1,610
7,908
4,150
1,815
2,860
4,760
14.70%
610
Capital
-
-
-
2,500
1,631
1,631
-
- 100.00%
(2,500)
Total City Administration
149,179
229,292
157,234
154,362
80,197
148,560
147,588
-4.39%
(6,774)
GENERAL GOVERNMENT
Personnel
192,411
177,187
219,755
181,639
108,225
182,500
226,387
24.64%
44,748
Materials and Supplies
18,753
20,049
17,861
19,975
8,229
20,500
18,500
-7.38%
(1,475)
Support Services and Charges
32,116
28,733
31,506
32,305
15,257
30,400
32,350
0.14%
45
Capital
568
-
6,540
2,500
1,213
1,500
-
- 100.00%
(2,500)
Total General Government
243,848
225,969
275,662
236,419
132,924
234,900
277,237
17.27%
40,818
ELECTIONS
Personnel
323
37,678
840
30,689
7,876
30,689
4,781
- 84.42%
(25,908)
Materials and Supplies
2,540
5,120
2,024
4,950
2,305
4,950
2,300
- 53.54%
(2,650)
Support Services and Charges
31
4,734
25
2,700
370
2,700
-
- 100.00%
(2,700)
Capital
-
-
-
600
-
600
-
-IDO00%
(600)
Total Elections
2,894
47,532
2,889
38,939
10,550
38,939
7,081
81.82%
(31,858)
FINANCE
Personnel
139,037
154,684
166,032
178,584
88,340
127,000
153,224
- 14.20%
(25,360)
Materials and Supplies
5,337
5,914
6,953
7,700
7,373
7,750
6,950
-9.74%
(750)
Support Services and Charges
3,082
4,053
4,799
7,500
1,606
6,800
6,575
- 12.33%
(925)
Capital
27,039
-
2,483
-
-
-
-
0.00%
-
Total Finance
174,495
164,651
180,267
193,784
97,319
141,550
166,749
- 13.95%
(27,035)
PROFESSIONAL SERVICES
Support Services and Charges
196,880
213,220
223,859
199,000
147,155
188,000
199,000
0.00%
-
Total professional services
196,880
213,220
223,859
199,000
147,155
188,000
199,000
0.00%
-
PLANNING
Personnel
169,865
192,979
195,475
193,605
93,390
183,263
170,694
- 11.83%
(22,911)
Materials and Supplies
1,659
1,310
2,139
655
54
655
655
0.00%
-
Support Services and Charges
13,331
9,986
8,989
4,700
4,831
4,700
7.1,810
15118%
7,110
Capital
-
2,320
-
-
-
-
-
0.00%
-
Totai Planning
184,855
206,595
206,603
198,960
98,275
188,618
183,159
-7.94%
(15,801)
MUNICIPAL BUILDINGS
Materials and Supplies
34,519
26,532
34,321
54,800
33,717
54,800
18,511
- 66.22%
(36,289)
Support Services and Charges
100,228
116,950
123,957
133,000
9,389
133,500
157,750
18.61%
24,750
Capital
23,999
-
-
20,000
15,713
15,713
-
- 100.00%
(20,000)
Bond Payments
47,900
7,890
5,425
106,000
-
106,000
103,950
-1.93%
(2,050)
Transfers
110,000
50,000
99,773
60,000
-
60,000
-
- 100.00%
(60,000)
Total Municipal Buildings
316,646
201,372
263,476
373,800
58,819
370,013
280,211
- 25.04%
(93,589)
POLICE
Materials and Supplies
59
-
-
-
20
-
-
0.00%
-
Support Services and Charges
822,962
895,059
943,989
950,000
553,786
950,000
995,750
4.82%
45,750
Capital
249,508
244,004
232,940
230,000
171,051
230,000
230,066
0.03%
66
Total Police
1,072,529
1,139,063
1,176,929
1,180,000
724,857
1,180,000
1,225,816
3.88%
45,816
FIRE
Support Services and Charges
291,368
319,411
323,180
322,535
235,796
324,422
337,130
4.53%
14,595
Capital
304,579
303,524
277,270
279,624
204,472
279,624
270,697
-3.19%
(8,927)
Total Fire
595,947
622,935
600,450
602,159
440,267
604,046
607,827
0.94%
5,668
PROTECTIVE INSPECTIONS
Personnel
118,167
130,391
119,185
117,943
60,184
110,257
109,096
-7.50%
(8,847)
Materials and Supplies
291
5
139
400
22
400
300
- 25.00%
(100)
Support Services and Charges
9,684
7,388
5,646
6,800
2,277
6,800
6,400
-5.88%
(400)
BUDGET DRAFT 4
August 23,2010 WORK SESSION
Actual
Actual
Actual
Budget
To Date
Projected
Draft 4
Percent
Dollar
2007
2008
2009
2010
2010
Year End
2011
Increase
Increase
Capital
-
-
1,298
-
-
-
-
0.00%
-
TotalProtectivelnspections
128,142
137,784
126,268
125,143
62,483
117,457
115,796
-7.47%
(9,347)
CITY ENGINEER
Personnel
119,803
124,018
114,547
94,875
47,458
95,854
111,103
17.10%
16,228
Materials and Supplies
1,485
688
742
425
44
425
1,255
195.29%
830
Support Services and Charges
9,1.84
7,505
7,638
15,146
3,411
15,146
13,320
- 12.06%
(1,826)
Capital
2,526
15,365
2,854
1.,000
44
1,000
1,000
0.00%
-
Total City Engineer
132,998
147,576
125,781
111,446
50,957
112,425
126,678
13.67%
15,232
PUBLIC WORKS SERVICES
Personnel
292,022
295,616
279,601
295,372
142,419
262,936
184,107
- 37.67%
(111,265)
Materials and Supplies
70,206
77,289
58,801
71,123
33,745
63,400
71,200
0.11%
77
Support Services and Charges
42,140
40,700
40,540
42,690
25,915
43,142
41,440
-2.93%
(1,250)
Capital
639
-
5,003
3,800
-
-
-
- 100.00%
(3,800)
Transfers
200,000
175,000
175,000
100,000
-
100,000
50,000
- 50.00%
(50,000)
Total Public Works Services
605,007
588,605
558,945
512,985
202,079
469,478
346,747
- 32.41%
(166,238)
STREETS AND ROADS
Personnel
87,344
100,157
69,846
95,607
52,768
95,607
113,459
18.67%
1.7,852
Materials and Supplies
66,260
82,993
53,168
85,000
28,070
85,050
85,000
0.00%
-
Support Services and Charges
17,617
14,284
27,233
23,500
425
15,725
34,000
44.68%
10,500
Capital
-
-
-
-
-
3,200
-
0.00%
-
Transfers
345,000
645,000
700,000
700,000
-
700,000
700,000
0.00%
-
TutaiStreetsand Roads
516,221
842,434
850,247
904,107
81,264
899,582
932,459
3.14%
28,352
SNOW AND ICE CONTROL
Personnel
33,959
33,875
35,995
40,857
26,828
40,857
56,567
38.45%
15,710
Materials and Supplies
35,229
34,731
38,457
45,117
12,594
45,117
45,117
0.00%
-
Support Services and Charges
-
-
-
-
-
-
-
0.00%
-
Capital
-
-
-
-
-
-
-
0.00%
-
Total Snow and lce Control
69,188
68,606
74,452
85,974
39,422
85,974
101,684
18.27%
15,710
TRAFFIC CONTROL
Personnel
356
-
-
-
-
-
-
0.009/1
-
Materials and Supplies
4,067
2,873
3,412
6,000
146
6,000
5,000
- 16.67%
(1,000)
Support Services and Charges
34,853
43,664
42,291
45,049
19,748
40,025
52,149
15.76%
7,100
Total Traffic Control
39,276
46,537
45,703
51,049
19,893
46,025
57,149
11.95%
6,100
SANITATION /WEEDS /WASTE REMOVAL
Personnel
2,668
2,005
2,764
-
3,979
4,322
2,281
0.00%
2,281
Materials and Supplies
-
32
21
500
-
-
100
- 80.00%
(400)
Support Services and Charges
1,791
7,698
-
4,400
3,210
4,400
4,400
0.00%
-
Total Sanitation /Weeds /Waste Removal
4,459
9,735
2,785
4,900
7,189
8,722
6,781
38.39%
1,881
TREEMAINTENANCE
Personnel
17,801
19,042
7,512
17,279
11,033
16,288
14,020
- 18.86%
(3,259)
Materials and Supplies
502
333
437
2,700
34
675
1,425
- 47.22%
(1,275)
Support Services and Charges
11,295
4,975
9,501
13,500
6,126
12,250
13,250
-1.85%
(250)
Total Tree Maintenance
29,598
24,350
17,450
33,479
17,192
29,213
28,695
- 14.29%
(4,784)
PARKS AND RECREATION
Personnel
126,592
139,162
147,532
160,481
83,841
147,748
185,708
15.72%
25,227
Materials and Supplies
8,836
14,810
10,094
16,300
8,800
12,300
19,800
21.47%
3,500
Support Services and Charges
55,492
75,282
109,780
92,600
53,797
96,000
91,900
-0.76%
(700)
Capital
10,000
-
-
-
-
-
-
0.00%
-
Transfers
15,000
15,000
45,000
42,000
-
42,000
42,000
0.00%
-
Total Parks and Recreation
215,920
244,254
312,406
311,381
146,438
298,048
339,408
9.00%
28,027
Southshore Center
Personnel
-
-
-
-
8,180
16,157
-
Materials and Supplies
-
-
12,241
13,200
3,953
8,000
8,300
Support Services and Charges
-
-
55,203
43,956
25,302
54,520
60,100
Capital
-
-
13,686
-
-
-
-
Total Southshore Center
-
-
81,131
57,156
37,434
78,677
68,400
-
GENERAL FUND TOTAL EXPENDITURES
4,741,401
5,230,231
5,348,551
5,439,237
2,486,749
5,300,921
5,302,346
-2.52%
(136,891)
REVENUE OVER/ (UNDER) EXPENDITURES
398,994
(53,398)
(196,878)
(178,903)
168,241
(166,065)
(123,351)
- 31.05%
55,552
Revenue
Beginning Net Assets
Actual
Actual
Actual
Budget
Budget
Thru July
To Date
Projected
Draft 1
WATER FUND
STORM WATER FUND
2007
2007
2008
2009
2010
$ 1,329,811
2010
Yearend
2011
Revenue
$
424,602
$
255,970
$ 210,493
.$ 268,000
$
135,252
$
213,500
$ 213,500
Expenditures
210,357
$ 210,775
Expenditures
Revenue
$
94,095
$ 90,490
$ 88,928
$ 173,800
5
67,899
Labor
$
86,677
$
95,734
$ 89,791
$ 82,792
$
44,605
$
82,292
$ 95,934
Other Charges
$
377,779
$
399,587
$ 448,451
$ 432,250
$
245,375
$
422,975
$ 432,425
Capital
$
541,376
$
616,116
$ -
$ 412,751
$
-
$
-
$ -
EDA Debt Service
$
310,000
$
260,000
$ 444,051
$ 376,500
$
309,574
$
376,500
$ 351,538
Total
$
1,315,832
$
1,371,437
$ 982,294
$ 1,304,293
$
599,554
$
881,767
$ 879,897
Revenue over /(under) expenditures
$
(891,230)
$
(1,115,467)
$ (771,801)
$ (1,036,293)
$
(464,301)
$
(668,267)
$ (666,397)
Beginning Net Assets
$ 91,941
$ 7,571,163
$
7,571,163
$
7,571,163
$ 6,902,896
Ending Net Assets
$
3,740,051
$
7,408,498
$ 7,571,163
$ 6,534,870
$
7,106,862
$
6,902,896
$ 6,236,499
Actual
Actual
Actual
Budget
To Date
Projected
Draft 1
SANITARY SEWER
2007
2008
2009
2010
2010
Yearend
2011
Revenue
5
1,158,699
$
1,018,311
$ 852,395
$ 969,900
$
436,630
$
921,300
$ 861,700
Expenditures
Labor
$
85,257
$
87,188
$ 67,757
$ 76,311
$
38,978
$
76,311
$ 80,436
Other Charges
$
866,850
$
834,051
$ 888,196
$ 894,050
$
516,866
$
878,921
$ 1,019,785
Capital
$
-
$
-
$ -
$ 420,523
$
-
$
420,523
$ -
Transfers
$
-
$
-
$ 1,000,000
$ 1,000,000
$
-
$
-
$ -
Total
$
952,107
$
921,239
$ 1,955,954
$ 2,390,884
$
555,844
$
1,375,755
$ 1,100,221
Revenue over /(under) expenditures
$
206,592
$
97,072
$ (1,103,559)
$ (1,420,984)
$
(119,214)
$
(454,455)
$ (238,521)
Beginning Net Assets
$ 5,741,797
$
5,741,797
$
5,741,797
$ 5,287,342
Ending Net Assets
$
4,387,059
$
6,845,357
$ 5,741,797
$ 4,320,813
$
5,622,583
$
5,287,342
$ 5,048,821
Revenue
Beginning Net Assets
Actual
Actual
Actual
$
Budget
$ 1,661,495
To Date
Ending Net Assets
Projected
Draft 1
STORM WATER FUND
$ 1,661,495
2007
$
2008
2009
$ 1,329,811
2010
2010
Actual
Year end
2011
Revenue
$
219,975
$
221,635
$ 201,806
$
220,900
$
106,068
$
210,357
$ 210,775
Expenditures
Revenue
$
94,095
$ 90,490
$ 88,928
$ 173,800
5
67,899
$ 175,900
$ 171,350
Expenditures
Labor
$
26,707
$
15,520
$ 55,828
$
48,357
$
12,958
$
48,357
$ 52,174
Other Charges
$
34,715
$
90,624
$ 51,021
$
66,900
$
24,208
$
44,570
$ 92,450
Capital
$
-
$
-
$ -
$
395,265
$
18,298
$
395,265
$ 120,000
Transfers
$
54,966
$
-
$ -
$
-
$
-
$
-
$ -
Revenue
Beginning Net Assets
$ 1,661,495
$
1,661,495
$ 1,661,495
$ 1,383,660
Ending Net Assets
$
322,116
$ 1,566,537
$ 1,661,495
$ 1,371,873
$
1,712,098
$ 1,383,660
$ 1,329,811
Actual
Actual
Actual
Budget
To Date
Projected
Draft 1
RECYCLING FUND
2007
2008
2009
2010
2010
Yearend
2011
Revenue
$
94,095
$ 90,490
$ 88,928
$ 173,800
5
67,899
$ 175,900
$ 171,350
Expenditures
Labor
$
-
$ 1,110
$ 4,297
$ 4,976
$
4,506
$ 14,324
$ 13,188
Other Charges
$
91,157
$ 94,464
$ 94,505
$ 167,437
$
97,461
$ 168,014
$ 167,907
Capital
$
-
$ -
$ -
$ -
$
-
$ -
$ -
Transfers
$
-
$ -
$ -
$ -
$
-
$ -
$ -
Total
$
91,157
$ 95,573
$ 98
$ 172,413
$
101,967
$ 182,338
$ 181,095
Revenue over /(under) expenditures
$
2,938
$ (5,083)
$ (9,874)
$ 1,387
$
(34,068)
$ (6,438)
$ (9,745)
Beginning Net Assets
$ 91,941
$
91,941
$ 91,941
$ 85,503
Ending Net Assets
$
94,646
$ 102,299
$ 91,941
$ 93,328
$
57,873
$ 85,503
$ 75,758
Department: Planning Council Meeting: 11/22/10 Item Number: 10E
From: Brad Nielsen, Planning Director
Item Description: Cell Tower Lease Rates — Telecomm Facilities
Background / Previous Action
Earlier this year the Council asked staff to review the current lease rates for telecommunication
facilities on City water towers. The two primary questions to be addressed were: 1) since the
rates have not been adjusted for several years, should the lease rates be increased ?; and 2)
should the City be charging for rental of the ground space necessary for mechanical /electrical
equipment?
Taking the second question first, staff found that most cities charge for the "vertical real estate"
(i.e. space on the tower) and consider the ground space incidental to the tower space. It is
worth noting that although some of the earlier telecomm requests included the construction of
buildings to house equipment, the equipment space needs have continued to shrink as
technology progresses. Much of the equipment currently in use appears to fit within a cabinet
the size of a residential refrigerator. In order to keep things as simple as possible, staff suggests
that the City's lease rates focus on the tower space itself.
With respect to the annual lease rates, Shorewood's current policy requires an $18,000 annual
rental with annual escalators. Since the lease rates have not increased in several years, it
results in a new applicant paying less than a tenant who has been there for five years or more.
As it turns out, this situation is not unique to Shorewood. A survey conducted by the City of
Cottage Grove (see attached spread sheet) shows that several of the cities surveyed charge
more for existing customers. As you can see on the spreadsheet, Shorewood — whose fees
were once among the highest in the metro area, are currently a little bit below the average of
those cities in the survey. This supports a recommendation that the lease rates should be
increased. If the Council feels it is unfair to existing customers to pay more than new ones, the
lease rate could simply be increased to the maximum amount that anyone is currently paying
($27,995 — needs to be verified). After that, the lease amount should be increased at the same
rate that individual lease agreements have been. As you can see, that would place Shorewood
at the top of the cities in the survey as far as a minimum lease amount.
One additional question that has arisen is whether or not the lease rates should be included In
the City's fee schedule. Staff is suggesting that a lease is different than a fee. In essence, fees
Council Action:
should relate to the cost of providing a service, whereas a lease of City -owned property is
dictated by what the market will bear.
Options
The City can leave the lease rates and structure at current levels; the City can raise the base
lease rate to the highest amount being paid by any current tenant; or the City can increase the
rate to something less than the highest paying tenant (for example, if the rate was raised from
$1500 per month to $2000 per month, Shorewood would be in the top five of the cities
surveyed).
Staff Recommendation
At minimum, staff recommends that the base rate be increased. The amount depends on how
concerned the Council is with the existing tenant paying more than a new one. While raising
the rate to $28,000 per year would put us at the top of the list, there are carriers that are
paying more, and someone has to be the highest. Whatever is done, it should include an
escalator that keeps pace with the existing leases.
With respect to having the lease amount on the fee schedule, staff recommends that the leases
be kept separate from the fees.
Average $ 18,966.96 $ 21649.18 $ 21,249.71 $ 16,721.79 $ 24,183.28 $ 2056.81
Note 1: Most teases are the CPI or 5% whichever is greater.
Note 2: Teams are 5 year terms with 4 automatic renewals for a total term of 25 years.
�
��Q��� �oet/pi� IZa. ✓'`
7 -�v'y ZED
RATE SURVEY FOR CELLULAR/PCS /ESMR ANTENNA LEASES ON MUNICIPAL WATER TOWERS AND /OR LAND
Water Tower Antenna Lease Rates
Other Stand Alone Tower Antenna Lease Rates
City
Minumim
Annual Rate
Maximum
Annual Rate
Average Annual
Rate
No. of Sites
Typical
Increase
Rate
Typical
Lease Term
Minumim Annual
Rate
Maximum
Annual Rate
Average
Annual Rate
No. of Sites
Typical
Increase
Rate
Typical
Lease Term
Comments
1
Cottage Grove
$ 20,630.50
$ 25,549.71
$ 22,179.49
10
5%
5 years
$ 13,911.29
$ 25,816.17
$ 21,431.50
3
5%
5 years
21
South St. Paul
$ 18.710.33
$ 23,750.32
$ 21,740.52
5
5%
20 years
$ 21,275.61
$ 21,275.61
$ 21,275.61
1
5%
20 years
Based on 2010 Rates
3
New Ho e /Golden Valley/
$ 25,357.50
$ 32,325.43
$ 29,000.98
4
Rosemount
$18
2
5%
s /autorenew
$12,360
1
3%
r /aumreawal
Only two of our towers (out of 4) have antenna's. One has three and one has two. We only have one
mono ole. Clearwire just came onboard this year.
5
Hastings
$ 23,759.18
$ 23,759.18
$ 23,759.18
2
5%
s /amorenew
6
White Bear Lake
$ 14,400.00
$ 22,32400
$ 18,900.00
2
4%
5
$ 8,640.00
$ 26,822.00
$ 15209.00
3
4%
5%
7
Oakdale
$ 12,000.00
$ 24,310.13
$20,000
4
3%
5 years
8
Fridley
$ 17,934.64
$ 22,605.60
$ 21,564.80
3
Hi her of 5 °/
5 years w/4 a
$ 21,709.68
$ 39.752.16
$ 30,730.92
2
5 %m rate o
, /4 automatic
Only private lease rates provided as of I /1 /10, rates may include surcharges for large equipment arrays
9
Brooklyn Center
$ 26,039.92
$ 26,039.92
$ 26,039.92
7
0
5%
5 yrs
2009 Rates
10
Andover
$ 20,780.00
$ 25,478.00
$ 23,129.00
1
4 %/ yr
r/4 renewals
$ 16,500.00
$ 16,500.00
$ 16,500.00
2
3%
5
Anticipate having 3 addifioanl sites signed in 2010.
11
Lakeville
$ 18,600.00
$ 18,600.00
$ 18,600.00
5
3%
5 years
$ 18,600.00
$ 18,600.00
$ 18,600.00
3
3%
5 years
12
Blaine
$ 16,550.74
$ 16,550.74
$ 16,550.74
5 years
$ 16.550.74
$ 16,550.74
$ 16,550.74
5 years
13
Woodbury
$ 20,116.00
$ 36,55300
$ 29.187.00
12
note I
note 2
$ 11,524.00
$ 25,705.00
$ 17,332.00
5
note 1
note 2
Clearwire is currently negotiating for 5 sites - 2 on water towers and 3 on monopoles. Also currently
negotiating with Sprint for a water tower site.
14
Grand Rapids
$ 14,600.00
$ 14,600.00
$ 14,600.00
6
R01
15
Arden Hills
$ 11,892.00
$ 18,000.00
$ 14,752.00
2
3%
5 years
16
Pelican Rapids
$ 14,40400
$ 14,400.00
$ 14,400.00
1
4%
5 years
17
Shorewood
$ 18,000.00
$ 27,995.00
$ 21,550.00'.
5%
: 5 ears
18
Little Canada
$ 21,054.91
$ 21,054.91
$ 21,054.91
2
4%
5 years
19
Plymouth
$ 15,650.19
$ 19.626.65
$ 17.638.42
13
3%
3 -5 years
$ 11,473.63
$ 15,194.37
$ 13 334.00
2
3%
3 -5 yeau
Verbal Proposal (Clear Wire) 4 new sites $25,200.00
w/3% yearly increase.
20
Chanhassen
$ 19,800.00
$ 19,800.00
4
3%
5 yrs, renewable for 4 terms
Ispecial agreement with Nextera Wheless for 3 %ofrevenue plus free service
21
Bloomington
$ 19,910.00
$ 30,123.00
$ 24,975.18
11.5-7%
3 -5 years
$ 31,000.00
$ 31,000.00
$ 31,000.00
1
4%
3 -5 years
22
Victoria
$ 20,837.25
$ 26,741.14
$ 24.755.43
3
5%
5 years
Leases automatically extend for 4 additional year terms with annual increases of 5% per year.
23
Farmington
$ 26,250.00
$ 26,250.00
$ 26,250.00
2
5%
Also have a pi elimir research fee of $500 to cover staff time for research, plan reviews, site visits. etc.
25
Brooklyn Center
$27,341.91
$27,341.91
$27,341.91
71
5%
5 years
0
2010 rates
24
1larn Lake
1
$ 17,116.56
$ 28,800.00
$ 25,261.11
4
Greater of 3
5 years
The lease amount is for 3 users on each tower.
Average $ 18,966.96 $ 21649.18 $ 21,249.71 $ 16,721.79 $ 24,183.28 $ 2056.81
Note 1: Most teases are the CPI or 5% whichever is greater.
Note 2: Teams are 5 year terms with 4 automatic renewals for a total term of 25 years.
�
��Q��� �oet/pi� IZa. ✓'`
7 -�v'y ZED
#11 .A. 1 .
MEMORANDUM
Date: November 18, 2010
To: Mayor Lizee
Council Members
From: Brune DeJong, Finance Director
Re: September, 2010 Quarterly Investment Report
The City's investments need some significant attention. It is clear that we have too much cash
sitting in money market mutual funds earning meager rates of return. Having said that it is
important to remember our investment priorities in order of importance:
1. Safety — preservation of principal;
2. Liquidity — having funds available when needed to pay expenses;
3. Yield — earning market rates of return for the amount of principal risk we are willing to
accept.
As a newly hired Finance Director, I am extremely happy to have the flexibility to decide how to
invest the funds rather than having to liquidate investments — possibly at a loss. With the
investments that the City currently holds, and with our philosophy of holding investments to
maturity, we are exposed to minimal risk of principal loss. The only expected change is when
investments are marked to market and gains or losses are recognized at year end.
In order to decide what time frames should be targeted for various investments, a cash flow
projection needs to be constructed. With the primary concerns of budget, CIP, and street
maintenance coming to a conclusion for the year staff will have sufficient time to devote to this
task. We need to structure investments with relatively short final maturities (generally five years
or less) that still provide decent rates of return with an appropriate portfolio duration. This
means that the City should have a mix of callable and non - callable investments with both short-
term cash flow needs being met and longer maturities targeting major cash needs over the
investment horizon.
The current investment climate does not offer much in the way of attractive investments. The
good news is that we are not giving up much in yield, as compared to traditional short term
investments like commercial paper or certificates of deposit, by being in cash. Staff intends to
meet with the investment committee soon to review cash flow projections, investment
alternatives, and set investment goals for the coming year.
Please contact me or Mr. Heck if you have any questions.
CITY OF SHOREWOOD
2010 INVESTMENT AND INTEREST SCHEDULE
SEPTEMBER, 2010
INSTITUTION
INTEREST
PAID
ORIGINAL
INVESTMENT
CURRENTLY
INVESTED
RATE
PURCH
DATE
MATURITY
DATE
SEPT
INTEREST
TOTAL
RECEIVED
YTD
Beacon Bank
17,751.77
17,70177
000
0.00
PrimeVest Govt. Money Mkt Acct
2,185,714.25
000
09/30/10
0,00
0.00
Checking Account 100.0643
Semi -Ann
200,000.00
200,00000
238
03/30109
04/01/14
0,00
6,92
Money Market Acct 130 -0822
Semi -Ann
200,000.00
219,376.54
0.50
07/15/09
09/30/10
86.97
818.71
TOTAL
Semi Ann
0.00
2,405,090.79
2.00
05126110
05/26/15
86.97
825.63
DAIN RA USCHER(RBCI
Semi -Ann
250,00000
250,000.00
3.00
05119/10
11/19/18
0.00
FNMA
Semi -Ann
125,000.00
125,000.00
4.50
04/171
04/17/23
)00
2,812.50
TOTAL
Maturity
125,000.00
125,00000
4.50
01 /30/08
01/28/11
0.00
2,812.50
4 -M FUND
Semi -Ann
96,000.00
96,00000
225
03125/09
03/25/11
1,088.88
2,160.00
Money Market Account
Semi-Ann
1,679,412.31
1,679,412.
020
03125109
09/30/10
40.79
52741
TOTAL
Maturity
1679,412.31
1,679,412.31
0.60
05/13/10
05111/11
4019
527.41
WELLS FARGO INVESTMENTS
Maturity
200,000.00
200,00000
055
05/12/10
05/12/11
0.00
Bnk America, Charlotte, NC -CD
Semi - Annual
100,000 00
100,000.00
1.00
09/16/09
12/16/10
495.89
Meridian Bank
Maturity
245,00000
245,000.00
0.20
05117110
12/17110
40.27
4027
Platinum Bank CD
Monthly
95,000.00
95,000.00
4.50
12119/07
12/20/10
351.37
1,768.56
Summit Bnk Kansas CD
Monthly
200,000.00
200,00000
0,55
12/30/09
12/30110
364.65
Carolina 1st Bnk Greenville -CD
Semi - Annual
100,00000
100,00000
1.35
09/11/09
03/11/11
669.45
Bank of China, NV - CD
Maturity
49,000.00
49,000.00
0.55
05112/10
05/12/11
0.00
Columbus Bnk &Trust, GA -CD
Maturity
145,000.00
145,000.00
0.45
05/12/10
05/12/11
0.00
Bank Beacon, NY - CD
Mature
49,000.00
49,00000
0,60
05114/10
05/13/11
0.00
Carolina l st Bnk Greenville -CD
Semi - Annual
10'00000
100,00000
1.75
09/11/09
09/12111
867,81
Columbus Bnk &Trust, GA -CD
Semi -Annual
100,000.00
10000000
2.30
09/16/09
09/17112
1.14055
FHLMC(Fmddie Mac Unit)
Semi - Annual
150,000.00
150,000.00
1.63
05/06110
11/26112
0,00
KS Bnk Smithfield. NC -CD
Monthly
100000 00
100,000.00
2.50
09/18/09
05/17/13
205.48
1,034.25
American Eagle Bnk, Elgin IL -CD
Monthly
100,000.00
100,000.00
2.60
09118109
09/18/13
213.70
1075.61
Wells Fargo Money Markel
Maturity
604,641.76
604,641.7
0.0
07/01/09
09/30/10
69.62
98.36
TOTAL
Semi -Ann
2,137,641,76
2,137,641.76
2.60
07/01/09
07/02/12
88044
7,55540
PIPERJAFFRAY
17,7517
17,70177
0.19
09130110
000
0.00
17,751.77
17,70177
000
0.00
MORGAN STAN SMITH BARNEY)
FNMA
Semi -Ann
200,000.00
200,00000
238
03/30109
04/01/14
2,37500
FNMA
Semi -Ann
200,000.00
200,000.00
2.00
07/15/09
07/15/14
2,00000
FHLB
Semi Ann
500,000.00
500,00000
2.00
05126110
05/26/15
000
FHLMC
Semi -Ann
250,00000
250,000.00
3.00
05119/10
11/19/18
0.00
FNMA
Semi -Ann
250,00000
250,000.00
3.15
05119110
11/19/18
0.00
Cole Taylor Bank, IL
Maturity
96,00000
96,000.00
4.35
01 /30/08
01/28/11
2,105.16
Branch Bank &Trust CD
Semi -Ann
96,000.00
96,00000
225
03125/09
03/25/11
1,088.88
2,160.00
CIT Bank - UT CD
Semi-Ann
96,00000
96,000.00
240
03125109
03125111
1,16147
2,304.00
Bank of India, NY - CD
Maturity
200,000,00
200,000.00
0.60
05/13/10
05111/11
000
Bank of America, NC - CD
Maturity
200,000.00
200,00000
055
05/12/10
05/12/11
0.00
Bank of China, NY - CD
Makinty
200,000.00
200,00000
055
05112110
05/12/11
0.00
Bank of Saroda, NY - CD
Maturity
200,00000
200,00000
0.60
05/14/10
05/13/11
000
Firstbank of Puerto Rico - CD
Monthly
200,000.00
200,00000
0.80
05/14/10
05/13/11
135.89
13589
Compass Bnk, Al - CD
Semi -Ann
96,000.00
96,000.00
2.15
06130109
06/30/11
000
Compass Bnk, AL - CD
Semi -Ann
54000.00
54,000.00
2.15
06130109
06/30111
0.00
Citibnk NA -NV CD
Semi -Ann
240,00000
240,000.00
1.50
12130109
12/30111
000
Citibnk NA -NV CD
Semi -Ann
8,00000
8,000.00
1.50
12/30/09
12130/11
0.00
and Bnk So. Carolina CD
Semi -Ann
240,000.00
240,00000
1.60
01/08/10
01/09/12
0.00
Nall Bnk So. Carolina CD
Semi -Ann
8,000.00
8,000.00
1.60
01108/10
01/09112
0.00
Wright Express Fin -UT CD
Semi -Ann
240,000.00
240,000.00
1.35
01/08/10
01/09/12
000
Wright Express Fin -UT CD
Semi -Ann
8,00000
8,00000
1.35
01/08/10
01/09/12
000
Compass Bnk, AL - CD
Semi -Ann
96,00000
96,00000
1.30
05/14110
05/14/12
000
Amer Exp Bnk, FSB - CD
Semi -Ann
96,00000
96,00000
2.60
07/01/09
07/02112
1,25825
Amer Exp Bnk, FSB - CD
Semi -Ann
54,000.00
54,000.00
2.60
07/01/09
07/02/12
70738
Amer Exp Centurion Bnk- CD
Semi -Ann
96,000.00
96,000.00
2.60
07/01/09
07/02/12
1,258.25
Amer Exp Centurion Bnk- CD
Semi -Ann
54,000.00
54,000.00
2.60
07/01109
07/02/12
707.78
GE Capital Fin, UT- CD
Semi -Ann
96,000.00
96,000.00
3,05
06/25/09
06125113
0.00
GE Capital, UT - CD
Maturity
9600000
96,000.00
305
06/25109
06/25113
0.00
BE Capital, UT - CD
Maturity
53,00000
53,000.00
3.05
06/25/09
06125/13
000
Capmark Bnk, UT - CD
Semi -Ann
96,000.00
96.00000
335
07101/09
07/01/13
1,621.21
Capmark Bnk, UT - CD
Semi -Ann
54,000.00
54,000.00
3.35
07/01/09
07/01113
91194
CIT Bnk, UT - CD
Semi -Ann
96,000.00
96,000.00
3.35
07/01/09
07/01113
162121
CIT Bnk, UT - CD
Semi -Ann
54,00000
54,00000
335
07101/09
07/01/13
911.94
Money Market Fund
Maturity
000
4,220,77747
0.10
09/30/10
2,727.99
3,37927
TOTAL
4,523,000.00
8,743,77747
2.09
5,114.23
23,45768
NORTHLAND SECURITIES
Money Fund
Maturity
6,722.54
6,722.54
0.00
09/30/10
000
TOTAL-
6,722.54
6,722.54
0,00
000
GRANDTOTAL
15,115,34664
6,122.43
35,178.62