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121410 PK APCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, DECEMBER 14, 2010 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Norman Trent Quinlan Robb Edmondson Gaidos Swaggert _ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of November 9, 2010 (Att. - 42A) 3. MATTERS FROM THE FLOOR 4. REPORTS A. Report on City Council Meeting B. Update on Work Program — (Att. - 44B) C. Report on Arctic Fever — Park Commission Chair, Jeremy Norman D. Update on Summer Activities 5. DETERMINE LIAISON FOR CITY COUNCIL MEETINGS FOR JANUARY AND FEBRUARY— (Att. -#5) 6. NEW BUSINESS 7. ADJOURN Liaison for City Council Meeting on January 10 - CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, NOVEMBER 9, 2010 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Norman convened the meeting at 7:OOpm A. Roll Call Present: Chair Norman; Commissioners Trent, Council liaison Bailey; and Park Coo Absent: Commissioners Edmondson, B. Review Agenda Trent moved, Quinlan seconded, approviit 2. APPROVAL OF MINUTES A. Park Commissior Trent moved, Quinlan,secondedl presented. Motion_- p'fisspd,4 /0. 3. MATTE] There were none. 4. T R'OR7 on City Council Meeting 12,2010 of October 12, 2010 as Bailey reported that:fihe Council reviewed the 20 Year Road Plan and heard from MCE Representative Tad ST *' B. Update on Work Program Anderson shared the 2010 Work Program pointing out that most of the work items had been completed for the year, although a few had been placed on hold. She commended the Commission on accomplishing great things this past year and reported that Public Works Director was coordinating the drinking fountain addition at the Skate Park for completion this year. City as submitted. Motion passed 4/0. PARK COMMISSION AGENDA TUESDAY, NOVEMBER 9, 2010 PAGE20F2 C. Update on Grant Programs Anderson reported that staff continues to research additional grant opportunities that could be applied to future CIP endeavors. She noted that staff was pursuing a relationship with Hennepin County via their Step To It grant initiative for the spring of 2011, as well as, a small USTA tennis grant to provide shading for the tennis courts to encourage tennis among young children. Chair Norman suggested staff continue to pursue Jordan grants thru local Target Corporation stores, as well as, the Safe Routes to School annual grant opportunities. D. Report on Arctic Fever — Park Commission hAir; Jeremy Norman Norman stated that the Arctic Fever committee would be rtteetirtg next week to finalize some of the Arctic Fever details for January. He indicated that several new 'programs hav6 been added to the agenda, including the Hot Air Balloon lift off on Sunday, Ted Party in coordination with the Southshore Community Center, and Medallion Hunt. Anderson interjected that the Tea Party was under way, as directed at children, and the more adult dented Medallion E. Update on Signs Anderson reminded the Commission of the that she continues to work vd�lieerai con The Commission 5. PA1�IZiNG LOT TO THE PLAY As y as tr,,,jeed by the Mayd trail and stc walk from the p paver, staff reeommends the from the varkin0a to the b next summer. Alth Anderson mentions available, since the planning for the Find Frosty Hunt, them earlier in 2010 and indicated tractos to obtain estimates for the stonework. the upcoraing quotes for signs. IF Tfff PAVEMENT PATH FROM THE AREA AT MANOR PARK and Congrii"sioners at the Manor Park Open House, the current f1king lobs in poor condition. Since the City owns its own trail emission direct public works staff to rehab the existing sidewalk endless playground, as well as the strip in front of the playground ,tor Brown was unable to supply her with an estimate at this time, would share the information with the Commission as it became would not take place until 2011. Chair Norman suggested the item be placed on the 2011 Work Program and that staff return with an estimate as it becomes available. He questioned whether this item should come from the park operation budget as opposed to the CIP. Bailey agreed, but noted the item would likely come from the CIP. PARK COMMISSION AGENDA TUESDAY, NOVEMBER 9, 2010 PAGE3OF2 6. SUMMER ACTIVITIES In addition to scheduling many of the successful programs of 2010, Anderson stated that staff had gone to great lengths to brainstorm new and added programs for 2011. To that end, she indicated that some of the new programs include, MCE programs at both Manor and Freeman Parks, Archery at Freeman, Geo- Caching Capture the Flag games at Freeman Park, and additional tennis camps including Cardio Tennis and Welcome Back to Tennis for Adults and Seniors. Anderson shared what she and staff felt would be an exciting r County alluded to earlier, the Step To It Challenge walking pr( would be one of 25 cities participating this year and would bek promotional material including banner, posters, trail signaga tracking material. She noted that last year people counted step? physical activities to equivalent steps to compete for prizes. In Council coordinate a kick -off event with Excelsior Ctv Count' competition around the event. In addition, Anderson pointed out that s Poetry month in April, as well as, looki University of Minnesota International C would be meeting with MCE to discuss While he felt the children's mpSisSerie music in the park series was kind ttf41 programs offer what w- knot. H'su€ completely different us Quinlan stake 7thitthe, 3t, we pravzs ed auestlor, whether we ",Wd uear'starr While T how to natural] Quinlan disagreed, well in Excelsior, activities. the be coo Great were acre that Ixogram with Hennepin l'She explained that the City I affoifthe support and and on* sign up and i walked and converted other tion, she suggested the City create some excitement and poetry event centered on Program through the the and Park Secretary Grout k`for the summer. maintained that our larger ng old aitgl that too much other far reaching music vested, if Ong, the Commission might consider a 1 as big band or swing, though rather pricey. representation of activities during the week and towards families on the weekends or weeknights. the children's activities quite well, he questioned er varieC ?:of diverse audiences. He suggested we build events around as the 0 ; of July, Easter, or even Arbor Day. jhat we would not wish to compete with the events that are done very 0' of July and Easter, and would fail trying to draw folks from those Chair Norman agreed, noting that we would prefer not to run the risk of competing against well established events, although Arctic Fever was created out of nothing. He questioned whether the City could create a summer festival similar to Arctic Fever. Anderson stated that, although not technically a park, the Southshore Center does create events around the various holidays such as the Thanksgiving Holiday turkey craft event, the Family PARK COMMISSION AGENDA TUESDAY, NOVEMBER 9, 2010 PAGE 4 OF 2 Holiday party, Garden Fever, and holiday break activities. She noted that the NRPA convention the past week acknowledged that the `big truck' event was quite successful over the summer, at which public works and public safety vehicles are put on display. Swaggert complimented staff on an excellent job of coming up with additional programs. While he felt music in the park had been captured elsewhere, alternative programs in spring or fall might provide an opportunity for added events. Anderson suggested building a bigger neighborhood event around next September. Quinlan thought a summer splash or central summer activity Trent suggested a car show at Freeman Park. While Anderson thought it was a tremendous idea; sh looked into for this past summer and learned that no cc vehicle to Freeman Park because of the gravel parking her vehicles. tg . Movie in the park this was sorupthfing staff Ier would drive their would risk damaging his or an additional in return to share any ew ideas they may come up with Quinlan mo November 9, RESPECTFULLY nded, adjourning the Park Commission Meeting of Motion passed 4/0 Kristi B. Anderson Recorder 2010 Work Program c1 a� ti c o o o�J nor �� e o5 u �� Siiverwood P.W. malting contact wlcon rfor T Parking Lot tree removal & parking lot & Tree & Tree Removal emoval Tree overlay(1i4110) - Tree is removed. Remo : Pking lot completed wk 9/13110 val'. Treeaemoval- See Badger Should be removed the wk of 211 steps - do together- TREE REMOVAL COMPLETED remove stump in the spring Quotes from fait Contr w /Skate park bid COMPLETED Pk Comm appr. /rec, to cc on contractor COMPLETED GC awards bid COMPLETED Picnic Shelter ? JP& KA working Woo. and Joe placed the order.COMPLETED See if Concrete truck can P.W. will remove shrubs and . pour curb When stab is brush (1110), slab for shelter . pouredforshelter . Incl. ! poured 6/25110, JP getting quotes removal of curb in bid Slab concrete I I for curb- COMPLETED Badger See notes in Silvefwood tree Tenn Court Resurface: removal TREE REMOVAL & Tree Removal try COMPLETED Tennis of remov resurface after 5.5 COMPLETED al i Determine with PW Dir.: Which trees to be removed COMPLETED Ck w /PWas to what tree contractortb work with FW contacting Viking Land Tree -. COMPLETED Kristi spoke to Dermco setting' Contact Derm Co for tennis Spring date & getting us a Court resurface quote -Reed quote COMPLETED Manor SJhelte7;Buitding Addition xotnpieklon ' ' COMPLETED Repoitbaaklc Pk Comm On 1112/10 pk agenda, 'Rr mfg.; and C. C. cuioome of wibldg insp. Joe - COMPLETED meeting Prepare preliminary design Joe is working on preliminary and costs design - COMPLETED Go to Park Comm. For On Pk agenda for 3123110 and recommendation 1BId to '. 4113110 COMPLETED Council .00 approve design April 28 t1'itg. - COMPLETED Go to bid COMPLETED Go to CC for final approval COMPLETED M � G Q Fountain Cost estimates running lir from hydrant to location (Westonka Plmb for quotes ?) Blacktop surface -Intl w /Silverwood parking lot 1 -2 Tot pieces - Install / Perform Study on sit) - no bids /quotes 'd. /LB researching why - nes sent specs to co. on 5/25 -- 25 James never heard back, working w/Westonka - 8/3 Ar. In reviewing plans talking to and R. 8/19/10 - State is iewing 9/27/10 Awaiting final )roval by state. Larry is rking w /plumber last 2 wks /10);(12110)LB found out that plumber did not order the ts, hence they stated the ih costs of the parts were to )ensive for them to cover as -y are a small company. So ff is ordering the parts. W. not able to complete in )10 due to being short handed. M update12 /8/10 CITY OF SHO"WOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 474 -3236 Fax: 952- 474 -0128 • www dshorewood.mn.us • cityhatl @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Administrative Assistant Kristi Anderson - CRR Date: December 8, 2010 Re: Agenda Item 5 — Determine Liaison for City Council Meetings for January and Febaruary Listed below are the dates of the City Council meetings for January and February. January 10 - Will be reporting on Park Commission meeting of December 14th. January 24 - Will be reporting on Park Commission meeting of January 11 February 14 - Will be reporting on Park Commission meeting of February 8th. Once the commission has determined who will be the liaison to the above meetings a schedule will be made and distributed to the Park Commission.