011111 PK AP
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, JANUARY 11, 2011 7:00 P.M.
AGENDA
1.CONVENE PARK COMMISSION MEETING
A. Roll Call
Norman____
Trent____
Quinlan____
Robb____
Edmondson____
Swaggert____
B.Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of December 14, 2010 (Att.-#2A)
3. MATTERS FROM THE FLOOR
4. REPORTS
A. Report on City Council Meeting
B. Report on Arctic Fever – Park Commission Chair, Jeremy Norman
C. Update on Summer Activities
5. DISCUSS AND REVIEW 2011 WORK PROGRAM
– (Att.-#5)
6. COMMUNITY REC RESOURCES YEAR END REPORT
– (Att.-#6)
7. RECOMMEND TO CITY COUNCIL TO ACCEPT 2011 CONCESSION
OPERATION AGREEMENT
– (Att.-#7)
8. NEW BUSINESS
9. ADJOURN
Liaison for City Council Meeting on January 24- Quinlan
CITY OF SHORE WOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, DECEMBER 14, 2010 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Norman convened the meeting at 7:02pm
A. Roll Call
Present: Chair Norman; Commissioners Trent,
City council liaison Bailey; Park Coor
Absent: Commissioners Robb, Gaidos,
B. Review Agenda
Edmondson moved, Trent seconded, appri
2. APPROVAL OF MINUTES
A. Park Commission
Quinlan moved,
Motion passed 4
3. MA'
There were none.
9, 2010
of November 9, 2010, as presented.
4. REPORTS
A. Report on City Council Meeting
Bailey reported tharlhere was nothing discussed with regard to parks.
B. Update on Work Program
Anderson commended the Commission on a job well done this year in accomplishing the tasks on their
work program. She pointed out that the only item really left to accomplish in the spring would be the
drinking fountain at the Skate Park, which had been delayed due to the contractor's inability to obtain the
parts prior to inclement weather. She indicated that public works would be ordering the parts for spring.
Anderson stated that 2011 work program will be reviewed in January, and while it will contain a lighter
docket, it would include continued work on infrastructure, grants, and programming.
the Agenda as submitted. Motion passed 4/0.
L —1
PARK COMMISSION MINUTES
TUESDAY, DECEMBER IA, 2010
PAGE20F3
Chair Norman applauded the Commission for accomplishing more in the past year than it had with regard
to infrastructure in the entire time he'd been a member of the Commission. He thanked Council too for
empowering the Commission to do so.
Bailey gave kudos to the Commission for seizing the opportunity to accomplish many things and execute
the plans they'd been discussing for several years. Bailey acknowledged that, while capital contributions
by the Council will likely remain at their current levels, the Commission should continue to prioritize
their capital improvement program and 'keep their eye on the ball' to d6edi plish their vision.
Trent stated that it is good to look back and applaud the col
the Commission in creating a plan or vision which can now
staff continue to proactively search out grants and build prof
Coordinator Anderson for doing an excellent job in building
Commission and staff. He felt Anderson had succeeded in f
accomplishments via her unbelievable attention
the Commission seeked. He felt there was an ur
Commission received having Anderson as Park
Edmondson concurred, commending
collaborating with various staff to ac
Bailey echoed the
Anderson thanked
and support of stal
Department.
help pui_the Park
the
Chair Nor3sl,suggested the
and investigate how the Park
budget.
A
comments.
of both staff, the Council and
ollowed' hru to fruition. He suggested
is. He specifically complimented
open line of communication between the
tatin the Commission's
yays coming to n
rence in the level
ings with the answers
service the
forth
process and
r the kind words and noted that she too, relied on the contributions
Grout, Joe Pazandak, Julie Moore, and the Public Works
grant check had been received from Hennepin County which will
In
i make an effort to partner with the Parks Foundation in 2011
fees impacted the 2010 budget or that of the upcoming 2011
Fever — Park Commission Chair, Jeremy Norman
Chair Norman shared a few new activities slated for Arctic Fever, including the Tea Party, Balloon
launch, and Ski -Jor race. He noted that the Pond Hockey tournament was scheduled for the following two
weekends after Arctic Fever.
Edmondson mentioned that the sliding hill at Freeman Park is in awesome shape for the upcoming winter
festival.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 14, 2010
PAGE 3 OF 3
D. Update on Summer Activities
Anderson reported that staff had been working with NICE on developing some summer Drama
camps and activities. She stated that she had been coordinating events for National Poetry Month
in April with the Minnetonka High School, Middle School, and elementary Schools featuring a
Poetry Slain, open mics, workshops and speakers during the month for the Southshore Center. In
addition, Anderson explained that it is her intent that the poetry and drama would continue via
`Poetry & Picnics' in the Parks over the summer if the Commission supported the idea.
The Commissioners urged her to continue to coordinate these events and report back.
Edmondson interjected that he had many contacts within the drama field that he has been tapping
for ideas and would report back.
Chair Norman suggested staff visit with Planning Dif &tor Nielsen about the
providing programming for the residents of the Islfnvia some bark space. I
there was some small parcel of city land that could be ptvgrarnied once in a
Anderson said she would investigate
successful programs that the Island r
Chair Norman urged the Commissioners to
our success in 2011.
CITY
that the City of Mound has several parks and
irticipate in on the island.
for new ideas to expand
MEETINGS FOR JANUARY
Edmondson moved, Quinlan seconded, adjourning the December 14, 2010, Park
Commission Meeting at 7:32pm. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
Recorder
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 •952- 474 -3236
Fax: 952- 474 -01.28 • www.ci.shorewood.mn.us • cityhalV ci.shorewood.mn.us
To: Park Commission
From: Kristi Anderson — CRR
Twila Grout — Administrative Assistant
Date: January 5, 2011
Re: Park Agenda Item 4C — Update on Summer Activities
Summer programs are almost all booked. It looks to be a busy and fun summer of activities. Staff is hoping to have
all the programs set up by the 15 "' of January. January 15 "' is the deadline for some magazines /advertising places.
Attached is the calendar of events scheduled for the summer of 2011. Also you will find a copy of what the budget
is for the summer programs.
New programs being offered this year are:
• Kite Making with an instructor from the Minnesota Kite Society. He provides everything to make the kites.
The type of kite they will be making is called a sled kite. The kids would have to pay $4 for the program. It
will be for grades 2 -5.
• Theatre camp with Minnetonka Community Ed (MCE). They will be offering two camps this summer. One
will be for 2 weeks at Freeman, grades 3 -5, Monday — Friday from 1 -4pm. They will work together to
create their own story, script, costumes, set, props and will give a performance at the end of the two weeks.
The performance will likely be about 30 minutes. The other camp will be for 1 week for grades 6 -8,
Monday - Friday from 1 -4 pm at Manor Park. The students will work with instructors to rehearse a one or
two (depending on the size of the group) short plays. They will work with a more sophisticated props,
costumes, make -up and set pieces and will perform at the end of the week. MCE will help promote the
camps and also take the reservations and fee for these camps.
• Geocaching is another new program that Three Rivers will be hosting.
• Staff is working with the vendors on the Movie in the Park. Once a date has been set in September, staff
will let the Park Commissioners know.
• Also, new is the Step To It Challenge. Hennepin County coordinates this program. Staff will be attending a
meeting the end of January. The challenge starts in May 9 "' and ends June 5 "'.
Kathie White will be doing the bugs and critters class again. She also wanted to do a second class so she will be
having another class in August. The class in July will be the same as last year and then she is sending staff a
description of the second class which is in August.
Staff is still waiting to hear back from the instructor for the karate class.
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CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 e 952- 474 -3236
Fax: 952 -474 -0128 • www dshorewood. inn. us • cityhall @dshorewood.mn.us
To: Park Commission
From: Twila Grout — Park Secretary
Kristi Anderson - CRR
Date: January 3, 2011
Re: Agenda Item 5 — Work Program
Attached is a copy of the work program showing the goals that were completed for 2010.
You will also find the preliminary list of goals based on the CIP for 2011.
The following goals that were not completed in 2010 have been carried over and have been added for 2011.
They are:
• Skate Park — Drinking Fountain (Public Works is working on this item).
• Skate Park and Silverwood — Blacktop (this was not able to be completed due to Public Works
being short handed)
• 1 -2 Tot pieces —is on hold until 2012
Staff is soliciting any feedback from the Commission as to any changes.
2010 Work Program
r, *,
�
Oe u
Slverwood
P,W, making contact w /oontr for
Parking Lot
&
tree removal & packing lot
T
& Tree Removal
Tree
overlay (1!4110) - Tree is removed.'
Remo
Pking lot, completed wk 9113110+
Val
Tree removal - See Badger
Should be removed the wk of 2/1 '
steps - do ' together -
TREE REMOVAL COMPLETED
remove stump in the spring
Quotes from Contr !
w /Ska park bid
COMPLETED
Pk Comm apprdrec. to cc
on contractor
COMPLETED
CC awards bid
COMPLETED
Picnic Shelter Canopy
JP& KA working w /co. and Joe
1 placed
the order.COMPLETED
See if Concrete truck can
:
A.W. w1" remove shrubs and
pour curb when slab is.
u '
poured for shelter, Intl.
:
red 6 1 5 / J P getting gettinger
poured quotes
p
removal of curb in bid '
Slab
concrete
COMI
for curb - - COMPLETED;
Badger
See notes in Silverwood tree
Tennis Court Resurface
removal :TREE REMOVAL
& Tree Removal
tree
COMPLETED Tennis ct.
remov
-
resurface after 6-5 COMPLETED
at
Determine with PIN Dir::
Which trees :. to be removed
COMPLETED
Ck w/ AW as to what tree
c 1 ontrnc#o to workwim .
PIN contacting Viking Land Tree -
COMPLETED
Kristi spoke to Dermco setting
Contact Dern -CO for tennis
Spring date & getting us a
Court resurface
quote -Reed quote -
COMPLETED
Manor
Shelter Buildfng Addition
- completion
COMPLETED
Report back to Pk Comm
On 1/12/10 pk agenda. Krfsil mfg. �.
and C. C. outcome of '
w/bidg hap. Joe COMPLETED
meeting
Prepare preliminary design
Joe is working on preliminary
and costs
design - COMPLETED'
Go to Park Comm. For
On Pk agenda for 3123/10 and
recommendation /Bid to
4i13/i0 COMPLETED
Council
. CC approve design
A pril 26 mtg. -
COMPLETED
Go to bid
COMPLETED
Go to CC for final approval
COMPLETED
r, *,
Fountain
Cost estimates running lir
from hydrant to location
(Westonka Plmb for
quotes ?)
on 515 - no bids /quotes
'd. /LB researching why -
nes sent specs to co. on 5125 —
25 James never heard back,
working wMestonka - 813
dr. In reviewing plans talking to
and JL. 8/19/10 - State is
iewing 9/27/10 Awaiting final
rroval by state. Larry is
rking w /plumber last 2 wks
/10);(12I10)LB found out that
plumber did not order the
ts, hence they stated the
costs of the parts were to
rensive for them to cover as
y are a small company. So
ff is ordering the parts.
Blacktop surface - incl
P.W. not able to complete in
w /Silverwood parking lot
2010 due to being short handed.
(9/29/10)
Add Directional Sign -
#
PW ordered - Takes 4 -8 wks
then install:
(4/10)-COMPLETED
Ck wl LB to see who to
P.W. will order signs (1110) -
work with and order the
Ordered (2110)
cinne frnm
Study
MER
MEMEEMMEME
updates 21er1 u
2011 Work Proqram
Freematl
Play Equipment
Freeman Park Picnic
Shelter Re -roof
Cathcart
Replace swing set and
or wit u Ic
move closer to the tot lot
Works on suitable
location.
Bader
Warming house rehab
Skate Park
bid on 5/5 - no bids /quotes
recd. /LB researching why -
James sent specs to co. on
5/25 - -- -6/25 James never
heard back, LB working
w/Westonka - 8/3 contr. In
reviewing plans talking to JP
and JL. 8/19!10 -State is
reviewing 9/27/10 Awaiting,
final approval by state. Larry
is working w /plumber last
2 wks (11110);(12110)LB
Drinking Fountain
found out that the plumber
did not order the parts,
hence they stated the high
costs of the parts were to
expensive for them to
cover as they are a small
company. So staff is
ordering the parts.
P. W. not able to complete in
Blacktop surface
2010 due to being short
handed (9/29/10)
AI,I Parks
Picnic Tables 10.15 - To
Arrive @;P.W.
1 -2 Tot. pieces - Install I
Perform Study
On Hold until 2012
Trail Connection to LRT
Entry Signs for Park
facilities
Project P- 1.1 -01
Project Name Signage - All parks &
Fund # 402
Total 30,000 30,000
Description Total Project Cost: $30,000 Status Active
New entry signs for park facilities
Justification
Expenditures 2011 2012 2013 2014 2015 Total
Construction /Inspection 30,000 30,000
Funding Sources 2011 2012 2013 2014 2015 Total
402 - Park Improvements 30,000 30,000
Total 30,000 30,000
Department
402 - Park Capital lmprovemen
Contact
Type
Improvement
Ilsefld Life
50 yrs
Category
Park improvements
Priority
I
Project# P -11 -02
Project Name P icnic Tables
Fund # 402
Total Project Cost: $21,000
Department
402 - Park Capital lmprovemen
Contact
Type
Equipment
Useful Life
15yrs
Category
Park improvements
Priority
1
Status
Active
Justification
Expenditures 2011 2012 2013 2014 2015 T
Equip/Vehicles /Furnishings 7,000 7,000 7,000 21,000
Total 7,000 7,000 7,000 21,000
Funding Sources 2011 2012 2013 2014 2015 T ota l
402 - Park Improvements 7,000 7,000 7,000 21,000
Total 7,000 7,000 7,000 21,000
Page t Tuesday. December 28, 2010
Project# P -11 -03 Department 402 - Park Capital lmprovemen
Contact
Project Name Freeman Play equipment Type Equipment
Fund # 402 Useful Life
Category Park improvements
Priority I
'Total Project Cost: $15,000
Description Status Active
Justification
Expenditures 2011 2012 2013 2014 2015 Total
EquipNehicles /Furnishings 15,000 15,000
Total 15,000 15,000
Funding Sources 2011 2012 2013 2014 2015 Total
402 - Park Improvements 15,000 15,000
Total 15,000 15,000
Project# P -11 -05
Projectn`ame Cathcart Swi
Fund # 402
replace the swing set and move closer to the tot lot
Justification
Total Project Cost: $7 „500
Department
402 - Park Capital lmprovemen
Contact
Type
Improvement
Useful Life
15 yrs
Category
Park improvements
Priority
I
Status Active
Expenditures 2011 2012 2013 2014 2015 Total
Maintenance 7,500 7,500
Total 7,500 7,500
Funding Sources 2011 2012 2013 2014 2015 Total
402 - Park Improvements 7,500 7,500
Total 7,500 7,500
Paget Tuesday, December 28, 2010
Project# P -11 -06
Project Name Freeman Park - Picnic Shelter Re -roof
Fund #
Department 402 - Park Capital Improvement
Contact
'Type Improvement
Useful Life 20
Category Park improvements
Priority 1
Total Pro I ect CosC $2,200
Des cription Status Active
Justification
Expenditures 2011 2012 2013 2014 2015 Total
Construction /Inspection 2,200 2,200
Total 2,200 2,200
Funding Sources 2011 2012 2013 2014 2015 Total
402 - Park Improvements 2,200 2,200
Total 2,200 2,200
Project# P -11 -08
Project Name Badger Park -Warming House Rehab
Fund # 402
Department
402 - Park Capital lmprovemen
Contact
Type
Improvement
Useful Life
10 yrs
Category
Park improvements
Priority I
Feseription Total Project Cost $5,000 Status Active
J
Justification
Expenditures 2011 2012 2013 2014 2015 Total
Construction /Inspection 5,000 5,000
Total 5,000 5,000
Funding Sources 2011 2012 2013 2014 2015 Total
402 - Park Improvements 5,000 5,000
Total 5,000 5,000
Page Tuesday, December 28, 2010
Project it P -11'11 1 [)apartment 402 - Park Capital Improvement
Contact Administrator
Project Name Trail Connection to LRT Type Improvement
Fund # 402 Useful Life 50 yrs
Category Trails
Priority 1
Description "Dotal Project Cost: $30,000 Status Active
'his project connects the looks bay mall to the LRT trail to the north along county road 19. The project is approximately 400 feet and needs coordination with
Fianna Bay and Hennepin County. The funds would come from a $15,000 grant and matching dollars from the Park Fund. If the grant is not received, the project
vill b drop ped.
Justification
>everal requests have been made to exntend
an off road trail or walway that connects the LRT to the mall area along county road 19. There is an adequate on street
shoulder for bikes; however, pedestrians may not feel completely safe walking on the road.
Expenditures 2011 2012 2013 20 2015 Total
trail improvements 30,000 30,000
Total 30,000 30,000
Funding Sources 2011 2012 2013 2014 2015 Total
402 - Park Improvements 30,000 30,000
Total 30,000 30,000
CIIAKij
5755 Country Club Road • Shorewood, Minnesota 55331 .952- 474 -3236
Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • eityhaII@ci.shorewood.mn.us
To: Park Commission
From: Kristi Anderson — CRR
Twila Grout — Park Secretary
Date: January 1, 2011
Re: Agenda Item - CRR 2010 Year End Report
Attached is a copy of Community Rec Resources (CRR) 2010 Year End Report for your review.
Each year CRR provides a summary of its activities in conjunction with the City of Shorewood, capturing
the highlights from the previous year as they relate to parks and now the Southshore Community Center.
In its expanded Park Coordinator Services and Southshore Center Directorship roles, CRR has
encompassed a greater and more diverse capacity which is reflected within the report.
conifnmtyrec. resources
Date: 1/1/11
To: Park Commission, Honorable Mayor, and City Council
CC: Administrator Heck
From: Kristi Anderson, CRR
RE: 2010 Year End Report from Community Rec. Resource (CRR) Park
Coordinator and Southshore Center Director
CRR has as strived over the course of 2010 to create a balance and provide efficiency in park
and recreation services for Shorewood, as well as the entire south lakes area by coordinating
park activities, improvements, recreation at the Southshore Center, and in the parks
themselves.
CRR`s basic philosophy, "Change is Good ", echoes in the minds and hearts of sports users,
community center participants, and the City alike, as ongoing improvements to Shorewood
parks and the community center equips us to meet new challenges to meet the needs of a
diverse and growing population.
While on site monitoring of field use and parking continue to provide beneficial feedback as
to how parks are being utilized, CRR always meets with the sports organizations spring and
fall to obtain their feedback. In addition, CRR invited each of the sports organizations to
meet to discuss their needs, field conditions and /or requests prior to and after subsequent
seasons. The only organization that chose to follow through on the invitation was South
Tonka Little League, who presented staff and then the Park Commission with their proposals,
one of which included a new batting cage at Freeman Park.
In its role as the Park & Rec Coordinator for the City, CRR, along with City staff and the
Park Commission undertook an ambitious 2010 CIP work program. This required multiple
levels of coordination amongst staff, including the planning and building departments, public
works, and support staff in order to accomplish numerous projects slated for 2010. Having
attended a Hennepin County Youth Sports Grant workshop with Secretary Grout to
investigate potential funding opportunities, CRR worked with playground manufacturers to
develop a boundless playground design and Building Inspector Pazandak to draft a
remodeled warming house plan. Fortunately, the City of Shorewood was awarded a
$104,000+ grant to supplement the entire Manor Park project which continued throughout
the summer months, despite rain delays. As a community build project, CRR and staff
recruited 40 -50 volunteers, including an Eagle Scout and his troop, to install the playground.
Despite wet conditions, the City hosted an Open House at the Park to showcase the
improvements upon completion in October. CRR is pleased to report that each time it visits
Manor Park, there are numerous families and children enjoying the new playground and
facility.
CRR continues to accept inquiries and meet with potential Eagle Scouts to discuss projects
within the City and Southshore Center grounds One such scout completed a Community
Mural project in conjunction with the Southshore Center Oktoberfest Celebration in which
100 kids and families enjoyed 'painting plaques' for display at the Manor Park open House
and later at the Southshore Center as Art on the Walls during the month of November.
Another Eagle Scout is creating a project which will clean up and improve the bridge and
overlook area near the Southshore Center for spring of 2011.
CRR looks forward to continuing to create new opportunities for families and youth to play
together and enjoy programs in the Parks and Southshore Center and to work with the Park
Commission and city staff to focus on increasing emphasis on underserved populations thru
added summer and year round programming. CRR will continue to partner with surrounding
communities, MCE, and providers to deliver high quality experiences and programming, as
well as, update our facilities, park buildings, and playgrounds via our 2011 CIP. In addition
to all of these organized and passive uses, the City will continue to host park programs with
MCE at Freeman Park and anticipates expanding daytime programs in Manor Park in 2011
along with the City's First Movie in the Park the fall of 2011.
Programming has been an integral part of CRR's responsibilities this year as it has partnered
with staff to grow activities in the parks such as Fun Fridays. Activities have included
everything from tennis, kayaking, karate, garden art, zoomobile, to Music in the Parks
featuring Kid Power with Rachael, Root City, and Will Hale and the Tadpole parade.
Because of the late timing of the music event advertising and promotion of the events posed
severe challenges to their success. Other successful events included Safety Camp,
Exploradome, and numerous events at the Southshore Center for all ages including
Abrakadoodle art camps, dance classes, chess camps, adult and junior chef cooking classes,
Oktoberfest, Holiday Boutique, Community Garage Sale, and more senior focused activities
than ever offered in recent years.
In reference to the rental side of CRR's responsibilities at the Southshore Center, more
detailed information will be provided in the year -end report for the Southshore Center, but
CRR will note that it has achieved a virtual break -even status on operations versus income in
2010, with an estimated income of $66,000 generated. An amount which is roughly $20,000
more than originally anticipated for the same time period. This has been achieved through
active solicitation of corporate entities, building relationships with civic groups, the public
and businesses, positive word of mouth, annual contracts, class offerings and instruction.
With regard to the sports organizations, the spring season began with the document collection
process and the Sports Information Meeting in early March. As many organizations undergo
annual volunteer staffing changes, continued communication of the process helps to bring
satisfaction to the organizational users. This ongoing challenge to connect with one point of
contact from each sports organization continues to present, itself, especially as we begin to
expand use and welcome new user groups.
The spring and fall information meetings allow time to reconnect with the sports organization
representatives each year and gain feedback from them. CRR staff proudly points to
satisfaction expressed by the sports organization representatives with both the Park
Coordinator services and the parks themselves this past year. None of the sports
organizations voiced any concerns or complaints with regard to facilities, parking, or
tournaments.
Since park improvements were successfully implemented at Badger Park in 2008 these
continue to be utilized as a premier facilities for Lacrosse and Football. The fall sports
organization meeting was well attended with representatives from all fall /winter
organizations- STLL, Tonka Babe Ruth (TBR), Tonka Football Association (TFA) and
Minnetonka Youth Hockey Association (MYNA). Again, representatives reported
satisfaction with CRR in its Park Coordinator services at this meeting, and relationships were
forged anew with new representatives from STLL and MYNA. As mentioned earlier, CRR
also met with STLL representatives and staff to review requested park improvements deemed
necessary by STLL. With the help of Public Works, these items were resolved and
improvements implemented.
Freeman Park continued its fall usage with STLL, and TBR utilizing field space on nights
and weekends in early fall. There were no reported concerns from any of these teams during
the fall sporting season.
It is worth noting that MYNA has chosen not to utilize outdoor ice this winter in lieu of their
own indoor ice rinks. According to the MYNA, demand has declined for outdoor ice time
and they will not be using the parks this winter. CRR is confident that informal use will
continue to increase as enthusiastic pick -up games were noticed being played at the rinks
prior to access to the warming houses being opened, despite early heavy snowfalls.
Given the abundance of snow received this winter it is anticipated that the Arctic Fever
sliding hill will be bigger and better than ever at Freeman Park in January. CRR created a
Medallion Hunt to partner the Southshore Center with the Arctic Fever festival. In its
5thYear, the Southshore Center wanted to participate in Arctic Fever and encourage people
to visit the center for the Medallion Clues or register to participate in the Arctic Fever Ice
Princess Tea party.
With the completion of the new park shelter, Silverwood is experiencing an increase in usage
as well, as residents enjoy the new shade structure and easier access to parking and the
parkland. Cathcart Park is utilized for various small group baseball and informal soccer play
throughout the season, and the Skate Park continued to attract skateboard enthusiasts, as well
as, the expanded community gardens throughout the summer. The tennis courts at Badger
Park also continued to attract and retain park users, with the addition of tennis programs and
the much anticipated overlay which greatly enhanced the courts this spring and summer.
While Change is Good, we at CRR believe satisfaction is a substantial reward that should not
be overlooked when it comprises numerous groups of sports enthusiasts, City Staff, and
residents throughout the South Lakes communities. As always, CRR. Staff looks forward to
meeting and surpassing the challenges of both the Park Coordinator and Southshore Center
Director positions, and also continuing to provide quality services at a value to the City.
Should any questions arise regarding the information presented in this report, please do not
hesitate to contact Kristi Anderson at 612- 743 -4124. As always, Community Rec. Resources
appreciates the continued support offered by the City of Shorewood.
Kristi Anderson
Community Rec. Resources
4
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 Y 952- 474 -3236
Fax: 952 - 474 -0128 • www.ci.shorewood.om.us • cityhall @ci.shorewood.mn.us
To: Park Commission
From: Twila Grout — Administrative Assistant
Date: January 3, 2011
Re: Accept 2011 Concession Operation Agreement
Russ Withum has provided concession services since 2005 and has agreed to provide concession services
for Eddy Station again for the 2011 season. Mr. Withum has done a tremendous job with the concession
services year after year.
Mr. Witham has agreed to pay the city $394 for the 2011 season. Payment will be due September 30, 2011.
Staff is recommending formalizing the agreement for the 2011 season.
#7
Independent Contractor
2011 Concession Operation Agreement
By and Between City of Shorewood and Contractor
THIS AGREEMENT, made this day of 2011,
by and between the City of Shorewood, Minnesota, a Minnesota municipal corporation with its
offices located at 5755 Country Club Road, Shorewood, Minnesota 55331 (the "City ") and
Russ Withum (the "Contractor ") .
RECITALS
WHEREAS, the City is engaged in the business of providing municipal services including
park and recreation opportunities within the corporate limits of the City. The City has constructed a
concession /restroom /picnic facility in Freeman Park within the City known as Eddy Station; and
WHEREAS, the City desires to provide concession services to the patrons of Freeman Park
through the facility of Eddy Station; and
WHEREAS, the City further desires to enter in to an agreement with the Contractor for the
operation and provision of concession services.
NOW, THEREFORE, the parties agree as follows:
1.) Schedule of Operation. Contractor agrees to provide concession services Monday
through Sunday, from 5:30 to 8:30 p.m., commencing on or about May I or whenever the first
organized sports events begin. Concession operations will continue through August 1, or whenever
Freeman Park ceases its summer use by MGSA, Adult Softball and Tonka United Soccer.
Contractor agrees to coordinate operations with the Park Scheduling Coordinator.
2.) Contractor Responsibilities.
a.) Contractor agrees to be present each day for opening, training of sales
volunteers, and all duties involved with closing the operation at the end of the day.
Contractor agrees that if for any reason he is not able to be present for any period of time,
while the concession operation is open, he will be available by pager or cell phone for
immediate assistance at the site.
b.) Contractor agrees to be responsible for the cleaning and maintenance of the
concession area.
3.) Contractor Payment. The Contractor agrees to pay the City $394 for the year 2011.
Payment due to the City by September 30, 2011.
4.) Purchasing. The Contractor agrees to purchase the necessary products and supplies
associated with concession sales at Eddy Station.
5.) Equipment. The City agrees to provide the hot dog machine, popcorn machine, cash
register, pop cooler, refrigerator and coffee machine.
6.) Termination. Either party may terminate this Agreement, without cause or reason,
upon thirty (30) days' written notice to the other party. Either party may terminate this Agreement
without notice for cause. "Cause" includes, but is not limited to, dishonesty, failure to meet
deadlines, criminal conduct, or breach of this Agreement.
7.) Status of Contractor. As intended by both parties, this Agreement calls for the
performance of the services of Contractor as an independent contractor and Contractor will not be
considered an employee of the City for any purpose.
a.) The manner and means of performance of Contractor shall be entirely at
Contractor's discretion. Contractor is free to employ personnel to assist Contractor in
providing services to the City, but such employees shall be Contractor's responsibility and
not that of the City. The City shall not provide Contractor or Contractor's employees or
agents with any benefits from the City such as workers compensation insurance,
unemployment insurance, health insurance, income tax withholding, or social security
contributions. The City does not control the performance of Contractor and Contractor
accepts all risk of profit and loss flowing from the services provided under this Agreement.
All expenses must be borne by Contractor and shall not be reimbursed by the City. Those
expenses include furnishing Contractor's place of work, payroll expenses, taxes, and
insurance.
b.) Contractor shall conspicuously identify himself to all persons and
organizations as an independent contractor and shall not represent or imply that this
Agreement authorizes Contractor to act as an agent for, or on behalf of the City. Neither the
City nor Contractor shall be responsible for any agreement, representation, or warranty made
by the other, nor shall the City be obligated for damages to any person or organization for
personal injuries or property damage arising directly or indirectly out of the conduct of
Contractor's business or caused by Contractor's actions, failure to act, conduct or negligence.
8.) Indemnification. Contractor agrees to indemnify and hold the City harmless from and
against any and all claims by or on behalf of any person arising from Contractor's actions, failure to
act, conduct, or negligence while performing services pursuant to this Agreement unless such
damage or liability arises from or in connection with faulty or defective materials or facilities
provided by the City. Contractor agrees to carry Commercial liability insurance in the amount of
$300,000.
9.) Entire Agreement. This Agreement contains the entire agreement between the parties
and no amendment hereto shall be valid unless made in writing and signed by the parties. There is
merged herewith all prior and collateral representations, promises, and conditions concerning
Contractor and the City. This Agreement supersedes and nullifies any preexisting agreements
between the parties relating to the subject matter of this Agreement. All agreements as to payments
to be made to Contractor for particular projects must be in writing.
10.) Severable. In the event any portion of this Agreement shall be held to be invalid the
remainder of the Agreement shall continue in full force and effect.
11.) Notices. Any notice required or permitted to be given under this Agreement shall be
sufficient if it is in writing and sent by registered or certified mail to Contractor's residence or to the
principal office of the City, which ever shall be applicable.
12.) Governing Law. This Agreement shall be construed and enforced in accordance with
the laws of the State of Minnesota.
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year
first above written.
CITY OF SHOREWOOD CONTRACTOR
By:
IC
Its: Its: