08-08-11 CC Reg Mtg Agenda C. B. A.
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, AUGUST 8, 2011 7:00 P.M.
AGENDA
Attachments
1. CONVENE CITY COUNCIL MEETING
A. Roll Call Mayor Lizée ___
Hotvet ___
Siakel ___
Woodruff ___
Zerby ___
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, July 25, 2011 Minutes
B. City Council Regular Meeting Minutes, July 25, 2011 Minutes
C. City Council Executive Session Minutes, July 25, 2011 Minutes
D. City Council/Planning Commission Work Session Minutes, August 1, 2011 Minutes
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal
from Consent Agenda
A. Approval of the Verified Claims List Claims List
B. 2011 Deer Management Program Planning Director’s
memo
C. Appeal Notice to Remove – Tom Anderson Planning Director’s
memo
4. MATTERS FROM THE FLOOR
(No Council action will be taken)
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
7. PARKS
CITY COUNCIL REGULAR MEETING AGENDA – AUGUST 8, 2011
Page 2 of 2
Attachments
8. PLANNING - Report by Representative
A. Donna Balgard CUP for Fill in Excess of 100 Cubic Yards Planning Director’s
memo, Resolution
B. Otting House Moving Permit Planning Director’s
memo
9. ENGINEERING/PUBLIC WORKS
A. Accepting Low Quote and Awarding Contract for Storm Sewer Televising Engineer’s memo
10. GENERAL/NEW BUSINESS
A. South Lake Minnetonka Police Department 2012 Budget Budget
11. OLD BUSINESS
12. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Southshore Community Center Groupon Groupon
B. Mayor and City Council
13. ADJOURN
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 08 August, 2011
7:00 p.m.
A 6:00 p.m. Council Work Session is scheduled this evening.
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: Staff has met with representatives of MBRB to arrange dates for this
year’s deer removal efforts. We have suggested adding a fifth tentative weekend in
December in an attempt to increase success.
Agenda Item #3C: Mr. Tom Anderson has requested additional time to comply with a Notice
to Remove for cutting trees adjoining a wetland and leaving the trees in the pond. Staff
suggests that he be given until 22 August to comply.
Agenda Item #5A: There are no public hearings scheduled this evening.
Agenda Item #6A: There are no reports and presentations scheduled this evening.
Agenda Item #7A: There are no park items this evening.
Agenda Item #8: A Planning Commission representative will report on the recent Planning
Commission meeting
Agenda Item #8A: Donna Balgard has requested a conditional use permit to add between
2150 and 2600 cubic yards of fill to her property at 26100 Smithtown Road in
conjunction with the construction of her new home. The Planning Commission
recommended approval of the CUP, subject to conditions.
Agenda Item #8B: Otting House Movers requests a permit to move the existing house at
26100 Smithtown Road out of Shorewood and to move the garage on that property one
lot over to the property at 26270 Smithtown Road (Nancy Williams). The Building
Official has inspected the garage and found it to be up to code. The proposed location of
the garage complies with R-1A zoning requirements. Approval is recommended.
Agenda Item #9A: Staff recommends approval of a motion that accepts the quotes and directs
staff to work with Midwest Trenchless Technologies for televising storm sewer in the
amount of $3,561.22 for the 2011 Storm Sewer Televising and inspection project.
Executive Summary – City Council Meeting of August 8, 2011
Page 2 of 2
Agenda Item #10A: The South Lake Minnetonka Police Department (SLMPD) 2012 Budget is
provided for Council consideration. If Council wishes, it may view the SLMPD Budget
PowerPoint Presentation at www.southlakepd.com.
Agenda Item #11A: There are no items of Old Business this evening.
Agenda Item #12A: For Council information, the Southshore Community Center, in
collaboration with the Saga Hill Cooking School, recently offered a Cooking Class on
Groupon.com – the response was very good with over 1000 purchased. Details of the
Groupon event are provided in the Council packet.
#2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, JULY 25, 2011 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Lizée called the meeting to order at 6:01 P.M.
A. Roll Call
Present. Mayor Lizée; Councilmembers Hotvet, Siakel, Woodruff and Zerby; Administrator Heck;
Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown;
and Engineer Landini
Absent: None
B. Review Agenda
Zerby moved, Woodruff seconded, approving the agenda as presented. Motion passed 5/0.
2. 2012 GENERAL FUND BUDGET
Administrator Heck stated the meeting packet contains copies of a number of documents. There is a list of
programs for the priority-driven budget process. There is staffing allocation document. There is a document
for each department describing the department’s mission and activities which mainly come from the 2011
budget. There is a copy of a summary draft 2012 General Fund Budget for revenues and expenditures. And
finally there is a budget detail spreadsheet for each department within General Fund operations with an
explanation of some of the line items in each department budget. He noted that Director DeJong distributed
to Council a schedule for the 2012 budget process.
Heck noted the City has a few areas of committed funding. They include: the South Lake Minnetonka
Police Department; the Excelsior Fire District and Mound Fire Department; and, the City’s debt service for
the public safety facilities and the City Hall renovation. He suggested those be put to the side. He reviewed
a list of groups he identified for the priority-based budget process. They are: parks and recreation; trails;
roadway maintenance; the Southshore Community Center (SSCC); park improvements; wages and
benefits; equipment maintenance; and equipment purchases.
Heck then noted that the draft 2012 General Fund Budget does not include any wage and benefit increases
or any funding for the trail development program. It does include a subsidy for SSCC operations and
$19,000 for a performance pool for non-union wage increases only. There is nothing for benefit increases
or union wage increases.
Mayor Lizée asked the Councilmembers how it would like to approach the budget discussion.
Councilmember Siakel stated from her vantage point public safety is the number one priority for the City.
She asked the other Councilmembers if they agree. She stated she didn’t recommended cutting funding for
public safety.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
July 25, 2011
Page 2 of 6
Councilmember Zerby stated he agreed with the order of the groups listed on the priority-driven budget
process document. They are: community protection; debt service; roads and trails; communication; parks
and recreation; City council; internal support functions; contractual services other; land use and economic
development authority; and, environmental. He thanked Director DeJong for preparing a budget process
schedule and he supported following the proposed schedule.
Administrator Heck stated police and fire services are provided under joint powers agreements and their
budgets are set by their respective governing bodies. Council does have total discretion over the Protective
Inspections Budget.
Mayor Lizée stated the City’s General Fund Balance Policy states the City will maintain a fund balance of
55 – 60 percent of the next year’s General Fund budgeted expenditures. The 2010 year-end fund balance
was 67 percent.
Councilmember Siakel noted the 2010 Comprehensive Annual Financial Report states peer group average
General Fund information from approximately 120 cities of similar population reflects that the average
General Fund balance, as a percentage of expenditures, was 63 percent. She asked if Council wants to
reduce the balance in the General Fund to be closer to that average.
Councilmember Woodruff stated for a long time council was taxing more than the City was spending and
during the last three years an effort was made to spend it down to the Policy level. That didn’t materialize
due to a control on spending. Director DeJong noted in 2010 approximately $29,000 in fund balance was
used and the plan was to use $155,000. Woodruff suggested using some of the surplus fund balance to
fund some of the City’s needs.
Councilmember Siakel stated if the fund balance was reduced to a level of 63 percent of the 2011 budgeted
expenditures that would free up approximately $200,000. She asked how that money would be used.
Director DeJong explained that the Policy states the surplus funds can be transferred to other funds. There
has been desire expressed to make trail capital improvements in the amount of approximately $500,000 and
some of the surplus could be used to help fund those improvements. The Policy also allows for a portion of
it to be used for expenditure offsets. Once the level of the fund balance is within the Policy limits the
balance can’t be used to help offset expenditures and property taxes would have to be increased an
additional amount equal to the amount of the fund balance used to offset expenditures.
Administrator Heck stated Staff recommends bringing the fund balance down to a more reasonable level by
transferring surplus funds to capital improvement funds for one time projects. Staff does not recommend
using the surplus funds to help offset General Fund operating expenditures. Surplus could be used for
things such as the trail programs, for roadway improvements, and for equipment replacement.
Councilmember Woodruff stated the draft 2012 General Fund Budget reflects a deficit. If the fund balance
surplus is to be used for capital projects the City will have to raise property taxes to fund the deficit. That
makes no sense to him. The City already has the surplus it collected from taxes. The surplus could be used
to increase the Street Reconstruction Fund and he could support doing that.
Councilmember Siakel stated the Budget can be balanced by reducing expenditures not be raising taxes.
Councilmember Woodruff stated if that is done then the surplus would be available for other purposes.
Councilmember Zerby recommended Council balance the Budget before making a decision on how to use
the surplus.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
July 25, 2011
Page 3 of 6
Mayor Lizée stated if a decision to reinvest in the community is a priority for this Council then Council
should commit funding to it.
Councilmember Woodruff stated the priority-drive budget document does not include a program for the
SSCC. Councilmember Siakel suggested including that in parks and recreation because it’s the culture of
the City. Administrator Heck stated a decision was made to keep the SSCC budget separate in order to be
able to track what it costs to operate it. Director DeJong noted in 2010 the SSCC operated at a deficit of
$17,650; that needs to be balanced and that could be done through the use of General Fund Balance.
Woodruff stated he would like to track SSCC operational costs separately until a decision is made about
whether or not to continue to manage the SSCC after the City’s three-year contract for doing that is up. He
noted the 2012 General Fund Budget anticipates the City will have to subsidize SSCC operations in 2012.
Mayor Lizée stated she thought it may be easier to get funding from the other cities that own part of the
SSCC if it were included in parks and recreation. Woodruff commented that it would be difficult, if not
impossible, to break out operating expenses for the SSCC once they have been merged into parks and
recreation.
Councilmember Siakel stated parks expenditures are not broken out by each specific park in the budget.
She asked why it’s necessary to do that for the SSCC. She then stated from her vantage point Council
needs to decide if it wants to embrace the SSCC as part of the community’s culture. It’s either a priority for
the City or it’s not. She asked if the current financial system software is antiquated. Director DeJong stated
there are more flexible financial systems and he noted that he spoke with the vendor for the current system
and there would have to be a major conversion to a new account structure in order to do some of what is
being discussed. Councilmember Zerby asked if the current system will support the upcoming
Governmental Accounting Standards Board (GASB) Statement 54 requirements. DeJong stated the current
system doesn’t provide for tracking by function; it requires a lot of manual effort to do that.
Administrator Heck stated Council needs to decide if it wants to make a continued commitment to the
SSCC once the City’s three-year contract expires. He recommended Council decide if it wants the City to
manage the SSCC for the long-term and avoid the painful discussions that went on between all five cities
that own the SSCC about the future of the SSCC a few years ago.
Councilmember Zerby stated he thought the amount the City pays toward operating the SSCC is small. He
expressed the City has a number of parks that residents take advantage of for recreational purposes but the
City’s senior residents are underserved when it comes to recreational opportunities. He stated the City is
fortunate that the SSCC can be used for other purposes such as renting it out to corporations and other
interest groups and it receives revenue from that. He then stated it makes the hair on the back of his neck
stand up when people refer to the City’s contribution to SSCC operations as a subsidy. He doesn’t hear
that the City is subsidizing its parks, roadways and so forth. He commented the SSCC could be viewed as a
glorified picnic shelter.
Councilmember Hotvet stated she thought the SSCC is finally taking hold and that it’s part of the
community.
Councilmember Woodruff stated $30,000 was recently spent on the SSCC. Councilmember Zerby clarified
$30,000 was invested in it. Woodruff stated Council needs to decide on the length of the lease it would like
to sign.
Councilmember Zerby stated he thought the City should continue to take a leadership role and manage the
SSCC.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
July 25, 2011
Page 4 of 6
Councilmember Woodruff stated the topic of extending the contract should be put on a future agenda for
discussion.
Administrator Heck stated if Council wants the City to manage the SSCC on a longer term basis he
suggested the other four cities be approached about that.
There was ensuring discussion about the current financial system and other systems that are available.
Councilmember Zerby suggested Council at some time discuss the possibility of purchasing and installing a
new financial system. Mayor Lizée suggested Staff investigate what options there are and what the total
costs of doing that would be. Councilmember Woodruff recommended Staff time be included in the costs.
Woodruff asked if there are still funds in the Technology Fund to which Administrator Heck responded
there are. Director DeJong stated there is about $90,000 in that Fund. Woodruff stated if it makes sense to
purchase and install a new system the money can be found to do it even if it’s not budgeted for, noting a
budget is just numbers on a piece of paper.
Councilmember Siakel asked if all cities track how staff spends it’s time on tasks by partial hour or hour
increments. She then asked why the City staff does that. Director DeJong stated that’s been done for
convenience in some areas but not all personnel track their time that way. DeJong noted that 100 percent of
his time is allocated to Finance yet he spends a fair amount of his time working on other activities in the
City. He stated there is no logical reason for explaining what’s being done and he can’t defend it. Siakel
asked if it’s more cumbersome to do that. Administrator Heck explained that is done with Public Works
employees so time spent on enterprise operations can be charged to enterprise budgets. Heck commented
that his time could be allocated across multiple departments. Heck stated he and DeJong have discussed the
possibility of merging general government and administration. Also trees could be merged into parks and
recreation, and traffic control could be merged into streets.
Councilmember Woodruff stated that there is not always a direct connection between tasks and
departments. For example, on the priority-driven budget document the newsletter is listed under
communications but there isn’t a communications department. Administrator Heck explained that is under
general government. Woodruff stated it maybe helpful to note that the newsletter is under general
government and that the web designer doesn’t report any of her time to the newsletter but rather to general
government. Someone has decided she spends 0.4 of her time on the newsletter yet the financial system
doesn’t track the newsletter. Expenses for newsletter related things such as postage are tracked in the
system. Woodruff commented he didn’t think much would be lost by combining administration and general
government. Director DeJong stated elections could also be merged with those two areas. Woodruff agreed
with that. Heck asked if there is a benefit to Council to track those areas separately. Woodruff stated he
was the one that asked for communications to be broken out separately.
Councilmember Zerby asked what the postage costs are for the newsletter. Administrator Heck stated he
thought the monthly cost is about $500 per month. Heck then stated the majority of the newsletter related
costs are for labor with the labor and expense costs being approximately $10,000.
Councilmember Woodruff stated there is no environmental department yet environmental is a priority-
driven program. He asked if the municipal buildings department included the Public Works facility.
Administrator Heck responded some of the Public Works costs are in the Public Works budget.
In response to a comment from Councilmember Zerby, Director DeJong explained that the City mows grass
and plows snow for the public safety facility located in Shorewood. Councilmember Woodruff stated to the
extent the City is providing a significant level of support for the infrastructure at the public safety
facility, the City should be charging the other member cities for doing that; the City should not be eating
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
July 25, 2011
Page 5 of 6
that cost. Woodruff then stated he did not want to discuss the level of support this evening. Director Brown
explained when the police facility was located in the City of Excelsior, the Excelsior Public Works
Department provided mowing and plowing services. Now that the facility is located in Shorewood, the City
is taking its turn to provide that service. Woodruff stated he would like to discuss this at a future date.
Councilmember Woodruff noted in 2010, personnel costs for elections were close to $40,000 yet only
$15,832 is budgeted for 2012, while noting he was not going to press this issue any further. He expressed
concern that the professional services adopted budget for 2011 is $199,000 and to date approximately
$138,000 has been spent yet the 2012 budget is only $199,320. He questioned if the 2012 budget is
sufficient. Administrator Heck explained that all of the assessing costs (approximately $96,000) have been
paid for this year.
Woodruff stated the 2012 municipal buildings budget reflects costs for things such as the copier and printer
expenses. He thought those items should be taken out of the Technology Fund. Administrator Heck
explained those costs are for the maintenance agreements on the copier and printer.
Councilmember Zerby stated the 2011 municipal buildings budget doesn’t include anything for transfers in
2012 yet there was approximately $160,000 in actual transfers in 2010 and there is approximately
$104,000 budget for 2012. He asked why. Director DeJong explained the transfer is for debt service
payment for the City Hall renovation and that can only be spent out of one place and that is the Debt
Service Fund. Money is transferred from the General Fund to the Debt Service Fund and the bond payment
is made from there. The 2012 budget reflects what should happen. The 2011 budget has a line item for
EDA debt service in the amount of $103,950 and the 2012 budget has a transfer for that amount. There
was agreement that the high level General Fund budget high level document has an error in it that needs to
be corrected.
In response to a comment from Councilmember Woodruff, Administrator Heck explained the 2012 budget
reflects that the City is responsible for 50 percent of the operating costs for police. The 2012 – 2016
funding formula has been revised such that the City will only be responsible for only 48.49 percent.
Therefore, the 2012 budget for police services will be adjusted down.
Councilmember Woodruff stated it appears to him that there is a labor allocation problem for the City
Engineer.
Administrator Heck stated he believes he has heard two conflicting directions from Council regarding
allocation of labor costs. The break out of some labor costs to various departments has been questioned and
it has also been requested. He then stated if a person is spending all of their time on General Fund
operations there is probably no need to break out their costs by department in the General Fund. But, if
they spend time on enterprise operations their time should be broken out. Councilmember Woodruff
expressed concern that if all General Fund labor was allocated to two line items (Public Works and other) it
would be difficult to determine how much labor costs for things such as planning. Heck clarified that for
Director Nielsen all of his time would be charged to planning; today 10 percent of his time is charged to
protective inspections.
Councilmember Woodruff stated the costs for enterprise operations have to be kept separate from General
Fund operations because enterprise operations are separate businesses.
Director DeJong stated the full salaries could be budgeted for in the General Fund. Employees could
continue to code their time to either General Fund operations or to the various enterprise operations. A
transfer could be made from an enterprise fund to the General Fund to make it whole. He noted that
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
July 25, 2011
Page 6 of 6
whatever the allocation is it’s going to be wrong at the end of the year. The challenge is to make sure the
General Fund budget doesn’t fall short because of the allocations. If more time is spent on General Fund
operations than has been allocated for then the General Fund will have a deficit.
Councilmember Siakel stated the 2012 City Council budget includes a $7,500 contribution to the Excelsior
– South Lake Chamber of Commerce for the Fourth of July event. She explained she agreed to increase the
2011 contribution to $7,500 because she thought the City’s contribution in previous years had been too
small and she wanted to make up for that. She suggested the 2012 budget be reduced to $5,000.
Councilmember Woodruff stated he would support reducing it to $5,000 or even less. Councilmember
Zerby stated at some point he would like to see a formula applied for determining how the South Lake
cities should fund the fireworks; something similar to a joint powers agreement.
Councilmember Hotvet stated she thought this has been a good initial step toward a priority-driven budget
process. She thought the priority-drive programs identified were good.
Administrator Heck stated he and Director DeJong will meet with staff and come back with
recommendations for the General Fund balance. They will adjust the budget to accommodate the possibility
of new financial system software. They will prepare recommendations for allocating labor to the enterprise
funds. They will prepare examples of what the budget will look like if some of the General Fund
departments are merged. A discussion about management of Southshore Community Center operations will
be placed on a future agenda. For the next meeting, he asked Council to give thought to upcoming labor
union negotiations.
Mayor Lizée requested the budget process stay on schedule.
Director DeJong suggested South Lake Minnetonka Police Department (SLMPD) Chief Litsey be invited to
the August 8, 2011, Council meeting to present the 2012 SLMPD Operating Budget.
3. ADJOURN
Woodruff moved, Zerby seconded, Adjourning the City Council Work Session of July 25, 2011, at
7:02 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Christine Lizée, Mayor
ATTEST:
Brian Heck, City Administrator/Clerk
#2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JULY 25, 2011 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Lizée called the meeting to order at 7:06 P.M.
A. Roll Call
Present. Mayor Lizée; Councilmembers Hotvet, Siakel, Woodruff and Zerby; Attorney Keane;
City Administrator Heck; Finance Director DeJong; Planning Director Nielsen; Director
of Public Works Brown; and Engineer Landini
Absent: None.
B. Review Agenda
Zerby moved, Woodruff seconded, approving the agenda as presented. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, July 11, 2011
Woodruff moved, Siakel seconded, Approving the City Council Work Session Minutes of July 11,
2011, as presented. Motion passed 5/0.
B. City Council Regular Meeting Minutes, July 11, 2011
Zerby moved, Hotvet seconded, Approving the City Council Regular Meeting Minutes of July 11,
2011, as presented.
3. CONSENT AGENDA
Mayor Lizée reviewed the items on the Consent Agenda.
Zerby moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolution Therein.
A. Approval of the Verified Claims List
B. Culvert Replacements for Lake Virginia Drive and Division Street
C. Adopting RESOLUTION NO. 11-042, “A Resolution Approving a Minor
Subdivision of Real Property Located at 5750 Covington Road.”
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 25, 2011
Page 2 of 7
There were no matters from the floor presented this evening.
5. PUBLIC HEARING
None.
6. REPORTS AND PRESENTATIONS
A. 2010 Audit Presentation by Adam Flaherty, Abdo, Eick and Meyers, LLP
Mayor Lizée explained a draft copy of the City of Shorewood’s 2010 Comprehensive Annual Financial
Report (CAFR) had been prepared. Mr. Adam Flaherty, with the independent CPA firm of Abdo, Eick &
Meyers, LLP, is pre
sent to highlight the findings.
Mr. Flaherty stated this evening he will provide Council with a short overview of the audit and the City’s
financial data. He noted the firm he works for will be issuing a “clean” (or qualified) opinion on the
financial statements once the audit is complete. He explained that for 2010 there was a material audit
adjustment during the audit. There were some journal entries that may or may not have been identified
without the audit procedures. The entries revolved around bank statement issues with reconciliations in
the investments as well as some year-end accounts payable entries. The effect of that is the monthly
financial reports for cash and investments may not have been 100 percent correct throughout the year or
at year end without the journal entries. Management has responded that audit finding will be corrected
and the firm agreed with the plan management presented.
Mr. Flaherty then stated there were not any compliance issues with Minnesota Statutes. The plan and
scope of the audit were close to plan. City Staff requested an extension from the Office of the State
Auditor because of the need for reconciliation, noting that is fairly common for cities to ask. He said Staff
was very cooperative in providing the auditors the information they needed.
Mr. Flaherty provided a financial overview of the City’s General Fund expenditures and revenues. He
explained the City’s General Fund balance was approximately $3.4 million at the end of 2006. At the end
of 2010 it was approximately $3.53 million, which is a decrease of $28,732 from the 2009 year-end
balance of approximately $3.56 million. The 2010 year-end balance was at 67 percent of the 2011
budgeted expenditures. The City’s General Fund Balance Policy requires a fund balance of 55 – 60
percent of the next year’s expenditures. Over the last five years, the General Fund reserves have been
between 66 percent and 71 percent. The firm compiled peer group average General Fund information
from approximately 120 cities of similar population. In 2010 that average General Fund balance, as a
percentage of expenditures, was 63 percent. His firm typically recommends reserves of 50 percent to
satisfy cash flow needs. There is a new accounting standard that will be in effect for the 2011 audit which
has to do with general fund balance and that will provide the City with an opportunity to revise its Policy.
Mr. Flaherty explained revenues were under budget by $50,520 and expenditures were under budget by
$181,535; expenditures exceeded revenues by $131,015 not including transfers. There was a positive
variance of transfers out in the amount of $5,631 and a negative variance of transfers in of $10,378. There
was a total net overall positive variance of $123,268. There was a large amount of transfers out during the
year and they were primarily for future capital purchases. Approximately 91.5 percent of the City’s
revenues and transfers in (for 2010, approximately $4.72 million out of $5.16 million) came from
property taxes. Revenues from licenses and permits have decreased significantly since the end of 2006 but
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 25, 2011
Page 3 of 7
there was over a $26,000 increase over 2009. Interest on investments has also decreased significantly in
2009 and 2010.
Mr. Flaherty then explained the majority of the City’s expenditures are in general government and public
safety with them being 22.1 percent and 26.8 percent respectively of the total expenditures and transfers
out. Expenditures and transfers out have been fairly consistent from year to year.
With regard to Debt Service Funds, Mr. Flaherty stated there were approximately $9.6 million of EDA
Public Safety Facility bonds outstanding at the end of 2010. There were $1.24 million on the 2008 Lease
Revenue bonds for the renovation of City Hall outstanding at the end of 2010. He recommended the City
continue to monitor to make sure the future cash flow will be sufficient to cover the bonded liabilities.
With regard to Special Revenue Funds, Mr. Flaherty stated the City has only one special revenue fund
and it’s called the Southshore Community Center Fund. It currently has a deficit fund balance of
approximately $18,000 and a deficit cash balance of approximately $3,000 which is currently funded with
an inter-fund loan. He recommended the City continue to monitor the Fund and come up with plan to get
the Fund out of the deficit state.
With regard to Capital Projects Funds, Mr. Flaherty stated they all have a very healthy balance. He
suggested the City monitor the Funds to ensure there will have sufficient cash flow to fund future
associated capital needs.
With regard to the Liquor Fund, Mr. Flaherty explained the City’s liquor operations were sold in 2007.
The Liquor Fund was closed with a transfer out of $873,431 as of December 31, 2010.
Mr. Flaherty highlighted the Enterprise Funds (water, sewer, recycling, and storm water management). He
recommended the City monitor these enterprise operations to ensure rates are sufficient to cover operating
expenses, debt service, and future capital needs for the enterprise operations. Water Fund revenues have
decreased 22 percent since 2008. Expenditures and transfers have all been very stable over the last three
years. The 2010 year-end cash balance was over $3.7 million. The Sewer Fund has had operating losses
the past three years and that is primarily due to depreciation on the assets (a non-cash expense). The Fund
had cash over $3.7 million at the end of 2010. The Recycling Fund and the Stormwater Management
Utility Fund are basically break-even funds. Their rates are sufficient to cover needs. The City is building
a cash balance in the Stormwater Management Utility Fund for future needs.
Mr. Flaherty reviewed the ratio analysis. The debt-service-coverage ratio decreased to 108 percent from
125 percent for the Water Fund bonds payable. A ratio of 100% or more indicates the City was generating
enough cash to cover its debt service expenses. The bonded-debt-per-capita ratio and the taxes-per-capita
ratio have remained relatively consistent over the past few years. The capital assets percent stayed the
same between 2009 and 2010 for governmental activities and it decreased 2% for business-type activities.
A higher percentage indicates newer assets and a lower percentage indicates older assets which may need
more repair and maintenance thereby requiring more cash reserves and capital to do unexpected
maintenance and make unexpected repairs.
Mr. Flaherty reiterated the Governmental Accounting Standards Board (GASB) Statement 54 regarding
fund balance has to be implemented by December 31, 2011.
Zerby moved, Siakel seconded, Accepting the 2011 Comprehensive Annual Financial Report
(CAFR). Motion passed 5/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 25, 2011
Page 4 of 7
7. PARKS
No report was given because there had not been a Park Commission meeting since the last Council
meeting.
8. PLANNING
Planning Commission Chair Geng reported on matters considered and actions taken at the July 19, 2011,
Planning Commission meeting (as detailed in the minutes of that meeting). Geng highlighted the
Commission’s work plan for the remainder of the year.
Councilmember Zerby asked Chair Geng if the Planning Commission has researched what the City of
Excelsior’s ordinance is regarding dynamic signs. Geng responded the Commission hasn’t reviewed any
of the ordinances for the other neighboring cities, noting the Commission has asked Staff to provide that
information.
Councilmember Siakel asked what the response to the deer feeding survey has been. Director Nielsen
responded the responses haven’t been counted yet but visually it appears to have been high. Nielsen noted
st
that approximately 2700 surveys were sent out. The deadline for returning the surveys is July 31.
Mayor Lizée stated Chair Geng explained that the Planning Commission would like to have another joint
ndth
meeting with Council on either August 2 or August 16 to again discuss the Smithtown Crossing
nd
Redevelopment Study. She suggested the meeting be held on August 2 because there is a Lake
th
Minnetonka Communications Commission full meeting on August 16 that some Councilmembers are
going to attend.
nd
There was consensus to schedule the joint meeting for August 2.
9. ENGINEERING/PUBLIC WORKS
None.
10. GENERAL/NEW BUSINESS
None.
11. OLD BUSINESS
None.
12. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Administrator Heck stated he has been meeting with representatives from the Cities of Minnetrista and
Mound about the Eurasian Watermilfoil chemical treatment program for Phelps Bay in Lake Minnetonka.
He also met with Lake Minnetonka Association Executive Director Dick Osgood and Lake Minnetonka
Conservation District (LMCD) Executive Director Greg Nybeck about the same thing. During a
September Council meeting Osgood will provide an update on that treatment program. At that time there
may be additional information from the LMCD Aquatic Invasive Species (AIS) Task Force presented.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 25, 2011
Page 5 of 7
During that meeting there will be some discussion about how to mitigate the impacts of AIS currently
found in the Lake and how to prevent new species from entering the Lake.
Heck then stated he had been contacted by a reporter from WCCO with regard to the Christmas Lake boat
launch controlled access pilot project. He was also contacted by a representative from Outdoor Weekly
News. It’s his understanding that Eric Evenson, Minnehaha Creek Watershed District (MCWD)
Administrator, and Joe Shneider, President of the Christmas Lake Homeowners Association, have a
meeting scheduled with a representative from the Minnesota Department of Natural Resources on July
th
26 after their meeting with the Carver County Board of Commissioners.
Heck went on to state that staff, Mr. Evenson and James Wisker (also with the MCWD) went to Freeman
Park to discuss the possibility of the MCWD assisting the City with a wetland restoration project in the
Park. WSB and Associates had done a concept plan on in 2003/2004. After walking around the Park area
there didn’t seem to be much wetland area so the MCWD’s representatives suggested doing a stream
restoration project instead. There is a stream that runs through the Park.
Councilmember Zerby stated it’s his understanding that the MCWD has done a historical review of some
maps and he asked if Council was going to have an opportunity to review the results of what the MCWD
found. Administrator Heck stated he can arrange for someone from the MCWD to present what it found
to the Council.
Councilmember Siakel asked why Freeman Park was selected as a restoration site. She stated she thought
there are other areas, such as along Grant Lorenz Drive, that are in greater need of restoration.
Administrator Heck stated he selected that site because it was the only site there was a concept plan for.
Heck then stated if Council prefers it can select another site for the MCWD to consider.
Administrator Heck stated earlier in the year Council discussed licenses and permits. At that time Council
directed the Planning Commission to review certain licenses and permits not related to the Planning
Commission. He and Deputy Clerk Panchyshyn are in the process of preparing a document about those
licenses and permits for Council to review.
Heck then stated he recently attended a League of Minnesota (LMC) Improving Service Delivery Policy
Committee meeting and a Human Resources and Data Practices Policy Committee meeting earlier in the
day (he is a member of both Committees). He provided a brief summary of the discussion.
Director Brown stated the Murray Hill Road storm sewer improvement project was kicked off today and
that the intersection of Murray Hill Road and Chaska Road had been closed. The City is working with the
City of Chanhassen on that project to make sure the uphill road concerns are addressed as well.
1. Monthly Financial Report
Director DeJong stated the meeting packet contains a copy of the June 2011 Monthly Budget Report. He
commented that he has not had the opportunity to create a report that compares balances of the other City
funds.
2. Quarterly Investment Report
Director DeJong stated the meeting packet contains a copy of the 2011 Quarterly Investment Report. He
noted that in order for investments to earn over one percent recent they have to have an investment
timeframe out to 2014.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 25, 2011
Page 6 of 7
B. Mayor and City Council
Councilmember Siakel noted she serves as the City’s representative on the Lake Minnetonka
Conservation District (LMCD) Board until such time as a resident who is not an elected official comes
forward and expresses a desire to serve in that capacity. She then noted her attendance record has been
100 percent since she assumed that position the beginning of the year. She explained that because of the
State government shutdown harvesting of milfoil in the Lake was temporarily suspended. As part of its
July 27, 2011, meeting the LMCD Boardmembers will have the opportunity to visually assess the impact
of the chemical treatment of Eurasian Watermilfoil and Cully Leaf Pondweed in the bays that were
selected for treatment.
Siakel then stated the question before people in the Lake Minnetonka area is how to manage the aquatic
invasive species (AIS) that are currently found in the Lake and how to prevent the infestation of other
types of AIS. The roles of the various agencies and organizations in those efforts have to be defined. She
commented there are a number of things the LMCD does correctly. She noted an editorial written by the
Executive Director of the Lake Minnetonka Association was recently published that recommended the
Minnehaha Creek Watershed District (MCWD) take on more responsibility for the mitigation of and
prevention of the spread of various forms of AIS because the MCWD has technical expertise, they have
scientists on their staff and so forth. She stated Lake Minnetonka is a resource for the entire state not just
those in the area. She expressed she thought AIS should be approached from a state-wide perspective not
a lake by lake perspective. She asked for Council and residents to provide her with their perspectives on
management of the mitigation and prevention of AIS.
Siakel noted the LMCD’s 2012 budget is really flat when compared to the 2011 budget.
Councilmember Woodruff stated he attended a recent Association of Metro Cities Municipal Revenue
and Taxation Committee meeting. It appears as if one new policy will be considered this year. Levy limits
were not carried forward to 2012. The raiding of funds that fund police and fire state aid was not as severe
as anticipated. There is another meeting of the Committee scheduled for August.
Mayor Lizée stated she attended a South Lake Minnetonka Police Department (SLMPD) Coordinating
th
Committee meeting held on June 20. The Committee discussed the proposed 2012 SLMPD Operating
Budget. That budget reflects a 2.6 percent increase over the adopted SLMPD 2011 Operating Budget. She
explained that in accordance with the June 1, 2006, Finding of Fact and Order document the funding
allocation formula for the SLMPD operating budget is to be adjusted every five years with the first year
of the adjustment being effective for 2012. Based on the adjustment Shorewood’s share was reduced to
48.49 percent from its current share of 50 percent. The means Shorewood will contribute approximately
$4,600 less in 2012 than it would have under the 50 percent share.
Lizée went on to state the SLMPD needs to replace its record management system (RMS). It doesn’t meet
the SLMPD’s needs and it is no longer supported. The SLMPD is considering partnering with the
Hennepin County Sheriff’s Department with selecting a system called PremierOne developed by
Motorola and marketed though the Local Government Information Systems Group. It’s likely the SLMPD
will go live with a new RMS in mid 2012.
13. ADJOURN
Zerby moved, Woodruff seconded, Adjourning the City Council Regular Meeting of July 25, 2011,
at 7:47 P.M. Motion passed 5/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 25, 2011
Page 7 of 7
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Christine Lizée, Mayor
Brian Heck, City Administrator/Clerk
#2C
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL EXECUTIVE SESSION COUNCIL CHAMBERS
MONDAY, JULY 25, 2011 IMMEDIATELY FOLLOWING
REGULAR COUNCIL MEETING
MINUTES
1. CONVENE CITY COUNCIL EXECUTIVE SESSION
Mayor Lizée called the meeting to order at 7:52 P.M.
A. Roll Call
Present. Mayor Lizée, Councilmembers Hotvet, Siakel, Woodruff and Zerby; Attorney Keane:
Administrator Heck; Finance Director DeJong; and Planning Director Nielsen
Absent: None
B. Review Agenda
Zerby moved, Woodruff seconded, approving the agenda as presented. Motion passed 5/0.
2. LAND ACQUISITION
Mayor Lizée, Councilmembers Hotvet, Siakel, Woodruff and Zerby, Attorney Keane, Administrator Heck,
Finance Director DeJong, and Director Nielsen were present. The discussion was about property valuation
of target acquisition.
3. ADJOURN
Zerby moved, Woodruff seconded, Adjourning the City Council Executive Session of July 25, 2011,
at 8:27 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Christine Lizée, Mayor
ATTEST:
Brian Heck, City Administrator/Clerk
#2D
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
WORK SESSION OF THE CITY COUNCIL COUNCIL CHAMBERS
& PLANNING COMMISSION 6:00 P.M.
MONDAY, AUGUST 1, 2011
MINUTES
1. CONVENE CITY COUNCIL AND PLANNING COMMISSION WORK SESSION
Mayor Lizée called the meeting to order at 6:03 P.M.
A. Roll Call
Present: Mayor Lizée; Councilmembers Hotvet, Siakel, Woodruff and Zerby; Attorney Keane;
City Administrator Heck; and, Planning Director Nielsen
Planning Commission Chair Geng; Commissioners Davis, Garelick and Hutchins
Absent: Planning Commissioner Arnst, Charbonnet, and Hasek
B. Review Agenda
Zerby moved, Siakel seconded, approving the agenda as presented. Motion passed 9/0.
2. Smithtown Crossing Redevelopment
Director Nielsen stated the reason for this meeting is the Planning Commission thought there could be
some benefit from meeting with Council one more time to discuss the redevelopment vision for the
County Road 19 and Smithtown Road area (i.e., the Smithtown Crossing area) prior to scheduling a
neighborhood meeting about the redevelopment. The study focuses on the northwest quadrant of the
intersection. The Commission wants to make sure that Council and it had a similar vision for the future of
that quadrant.
Nielsen then stated at the start of this meeting he distributed a concept sketch which depicts the
redevelopment vision for the northwest quadrant as identified in the redevelopment study report. He noted
the sketch has intentionally been left out of the report. He explained the study report recommends that the
parcels in that quadrant, however far to the east the area ends up going, be combined and that it be a
unified redevelopment rather than redeveloping each property individually. The current property owners
agree it would be better to take a unified development approach. The hope is that the quadrant will be
redeveloped as mixed use.
Nielsen explained the report includes the Commission’s architectural, landscaping, and bicycle and
pedestrian circulation suggestions. He clarified the report is not dictating that those suggestions must be
followed. The report notes that if the suggestions are followed the City may consider tax increment
financing (TIF) for the redevelopment project or other ways to contribute to the project. The thought is
that TIF could be an incentive for following the suggestions. The concept sketch includes a pond and a
common/open space area that overlooks Gideon Glen. That area would be the common element between
the residential and commercial portions of the redeveloped area. The sketch shows that in the southeast
corner of the quadrant there is some type of landscaped parcel that serves as an entry to the area. The area
could connect to the current trails.
Work Session of the Shorewood City Council and Planning Commission
August 1, 2011
Page 2 of 5
Nielsen noted the Smithtown Crossing redevelopment study ties into the County Road 19 Corridor Study
that was done a number of years ago.
Nielsen stated the sizes of the parcels on the concept sketch are probably going to be significantly
different than what will actually be done. The commercial area will likely be smaller and the residential
portion will most likely be larger. Each element will likely have its own parking area and there will likely
be an opportunity between the two uses for some common parking. The project area will tie into the
pedestrian bike trail on the west, toward Excelsior on the east, to the LRT trail on the north, and to City
Hall on the south.
Nielsen explained the Commission didn’t assign sizes to the commercial and residential components of
the redevelopment because it thought that should be up to the redeveloper. There has been some
discussion about there being a desire to have a larger open space area than is currently depicted on the
concept sketch. Unfortunately, that isn’t something that can be required because of the size of the
redevelopment area.
Planning Commissioner Garelick asked why the same amount of effort wasn’t put in to a study for the
CUB Foods development. Director Nielsen responded that the CUB area was redeveloped without any
need for variances. Planning Commissioner Davis noted that prior to CUB being built where it is there
was already a shopping center in existence. Garelick stated he thought the vision for the Smithtown
Crossing area is good; it’s a destination point.
In response to a comment by Councilmember Hotvet, Director Nielsen explained for the commercial part
of the redevelopment the American Legion is a major landowner in that area and it will be a key player.
Nielsen noted the Legion wants the area to be redeveloped. It’s anxious to do something and is looking
for some help. The Legion is firm about wanting to have exposure to County Road 19 and it doesn’t want
to be part of a shopping center. In response to another question from Hotvet, Nielsen explained the
Planning Commission originally wanted there to be senior housing as part of the redevelopment but it has
backed off to just wanting housing. Nielsen stated housing is probably going to drive the development of
the area and the current market is for senior housing.
In response to a question from Mayor Lizée, Director Nielsen explained that Legion currently owns about
one-fourth to one-third of the redevelopment area.
Councilmember Siakel asked how Director Nielsen knows that the market is for senior housing while
noting the age restriction for Shorewood Ponds was recently lowered to 55 years of age because property
owners were finding it difficult to sell their properties with the previous higher age restriction. Nielsen
explained that the developer panel that came before the Planning Commission included a senior housing
developer. That developer thought senior housing could be appropriate for the area. The panel indicated
the commercial portion won’t be developed for quite some time because there is a glut of commercial
property available. A developer indicated he thought he could construct a three-story building on the site.
A developer that has shown some interest in the site believes senior housing would be the way to go.
Siakel then asked if there is a difference to a developer if the site has to be developed mixed use versus
just commercial. Director Nielsen stated if it is going to be redeveloped as all commercial the area will sit
for quite some time. Nielsen noted the Planning Commission doesn’t want the area to be redeveloped
entirely for commercial use.
Siakel stated the area should be redeveloped if it is the right thing to do and if it is what the community
needs. She suggested that residents be asked what they think is needed during the neighborhood
meeting/open house. Director Nielsen stated that will be part of the open house discussion and he
Work Session of the Shorewood City Council and Planning Commission
August 1, 2011
Page 3 of 5
suggested the same thing be asked as part of the community survey.
Director Nielsen stated that during the neighborhood open house the slide show about the study will be
displayed as will the resulting recommendations. The Commission hopes to impress upon residents that a
piece meal development approach is not the best approach to take.
Councilmember Hotvet asked if Director Nielsen or the Planning Commission has spoken with the
Excelsior – South Lake Chamber of Commerce or the Tonka Bay business community to solicit their
input. Director Nielsen stated that has not occurred.
Councilmember Woodruff commented that Tom Horton was on the developer panel and he developed one
of the developments the Planning Commission went to look at for ideas. Mr. Horton lives in the City.
Councilmember Hotvet stated she likes the fact that there will be a bike path to the area. Director Nielsen
stated a key element of the redevelopment is to be able to get to the area other than by motor vehicles.
Planning Commission Chair Geng stated the Commission wants the study to be somewhat flexible and it
anticipates the study will evolve over time.
Planning Commissioner Hutchins explained there is a lot of condo and apartment development going on
at this time. The commercial market is more difficult at this time. A lot of retail and banking services are
being conducted online. Therefore, there is not as much of a need for physical facilities for financial
institutions over the next five to ten years. A lot of mortgage services are provided electronically. If small
retail facilities are built the rents are usually quite high. He indicated he thought having the option for
some kind of housing in the study area is important. He stated it’s critical to consider the types of service
industries that will draw people and which ones will be an amenity to what is already available in
neighboring communities. He recommended the City remain flexible when considering redevelopment
options.
Director Nielsen noted the development panel suggested both retail and service commercial be considered
viable options for the commercial component. The Planning Commission has no desire to have trade
contractor shops on the site.
Councilmember Zerby stated the American Legion is an important component of the redevelopment and
having housing as part of the area would be very complimentary. If it were senior housing it would be
complimentary to the Legion because people could walk there for dining and socializing. It would also be
easy to get to the Southshore Community Center.
Attorney Keane stated the American Legion is the key stakeholder and he asked if Staff and/or the
Planning Commission has explored with the Legion its ownership structure and decision making
structure. He then asked if the Legion has a governing board or are things decided by plebiscite. Planning
Commissioner Davis responded the Legion has a board and decisions are made by that board.
Councilmember Woodruff commented he had a discussion with one of the members of the Legion’s board
about nine months ago when he was campaigning and he related that person had told him the Legion
would throw its whole deal into the pot if it can get back a building and some land. He surmised the
Legion is willing to put a little bit of money into the redevelopment. He stated he didn’t think the Legion
will be a problem. Planning Commissioner Davis noted the Legion has some money to put toward that
effort, and it has spent a fair amount of money on professional services for land surveys and studies.
Work Session of the Shorewood City Council and Planning Commission
August 1, 2011
Page 4 of 5
Mayor Lizée suggested the study report identify that there is a desire to collaborate with the American
Legion.
Councilmember Hotvet suggested representatives from the American Legion, the Excelsior – Southlake
Chamber of Commerce and Tonka Bay business owners get invited to the October 4, 2011, neighborhood
meeting to provide their input.
Mayor Lizée asked if the site will be redeveloped as a planned unit development (P.U.D.). Director
Nielsen responded that’s the desire. Nielsen stated the site maybe developed in two pieces. For example,
housing could be developed first and then the commercial component later. But, it needs to be designed so
that the two components can work together.
Mayor Lizée stated the commercial she sees is the American Legion. She recommended emphasizing the
desire to have a unified development concept and that it be redeveloped as a P.U.D. She suggested the
City also consider other partnerships such as with the Minnehaha Creek Watershed District.
Director Nielsen noted access to Gideon Glen is pretty poor. The concept sketch would help with that.
Councilmember Hotvet stated the overpass for the LRT trail crossing over County Road 19 will be helpful
to the area.
Director Nielsen stated the current plan is to hold an open house style neighborhood meeting on October
th
4 from 7:00 P.M. – 9:00 P.M. People can then come and go as they want. There will be board displays
around the room. He then stated from his vantage point people are more open to offering their opinions in
an informal setting. Mayor Lizée suggested attendees be encouraged to share their comments in written
form also. Maybe there could be Post It Notes available for them to write on.
Mayor Lizée stated that sometimes when plans are presented visually people tend to lock into them and
they either like them or not. She asked what visuals will be made available. Director Nielsen stated the
slide show about the study findings will be available. Nielsen reiterated the reason a copy of the concept
sketch is not included in the study report is Staff and the Planning Commission didn’t want people to lock
into that as the only redevelopment option. Nielsen stated during the open house the desired parameters
(such as for architecture, landscaping and bicycle and pedestrian circulation) will be talked about.
Planning Commission Chair Geng noted the desire for a coordinated development will also be discussed.
Geng stated if the concept sketch were to be on display it may be beneficial to prepare a few different
sketches. Nielsen stated another sketch with a smaller commercial area could be created.
Planning Commissioner Davis suggested keeping topography off the sketches. She also suggested
keeping houses and house numbers of the sketches and only display the lot lines. The sketches should
show curb and gutter so there is structure. The separate pieces could be displayed on separate boards. The
green space could be on one board, trails on another, flexible housing could be on a number of boards,
and there could be a couple of commercial pieces.
Planning Commission Chair Geng stated it’s important to make it clear to people that the City is waiting
for developers to approach the City. The purpose of the study exercise was to make sure the City is
prepared when that happens.
Councilmember Siakel stated that she thinks there is a lot of value in having a unified development
approach and a common vision. She then stated some of the questions she would want answered is how
large the redeveloped site will be and what impact the redevelopment will have on safety at the County
Road 19 and Smithtown Road intersection. Director Nielsen stated senior housing generates less traffic
Work Session of the Shorewood City Council and Planning Commission
August 1, 2011
Page 5 of 5
per unit than other types of multi unit housing. Siakel stated keeping housing general is a good thing.
Planning Commissioner Hutchins asked what impact a redevelopment will have on community services
such as police and fire. He stated he thought the plan to tie the redevelopment into future trail
development is a positive.
Director Nielsen stated there already is municipal water to the site and that is a good selling point.
Councilmember Siakel asked Planning Commissioner Davis if she could prepare the displays she
envisions being presented during the open house and she stated she would like to see them before the
th
October 4 open house. She clarified she just wants to make sure Council and the Planning Commission
are presenting a coordinated message. Planning Commission Chair Geng expressed his agreement with
that.
Mayor Lizée stated she agreed with Councilmember Hotvet’s suggestion to include Tonka Bay parties in
the redevelopment discussions.
In response to a comment by Attorney Keane, Director Nielsen responded the intent is to incorporate the
study findings and recommendations into the Comprehensive Plan.
Mayor Lizée thanked everyone for coming to the meeting this evening.
3. ADJOURN
Woodruff moved, Geng seconded, Adjourning the City Council and Planning Commission Work
Session of August 1, 2011, at 6:47 P.M. Motion passed 9/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
_________________________________
Christine Lizée, Mayor
ATTEST:
_________________________________
Brian Heck, City Administrator/ Clerk
COUNCIL ACTION FORM
Department Council Meeting Item Number
Finance August 8, 2011 3A
Item Description: Verified Claims
From: Michelle Nguyen
Bruce DeJong
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 51983 through
52018 totaling $223,517.08.
Staff Recommendation
Staff recommends approval of the claims list.
8/04/2011 12:41 PM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 7/26/2011 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
00051 EFTPS - FEDERAL W/H D 8/02/2011 000000 11,737.48
00092 MN DEPT OF REVENUE D 8/02/2011 000000 2,127.48
20005 WELLS FARGO HEALTH BENEFIT SVC D 8/02/2011 000000 1,092.39
00086 AFSCME COUNCIL 5 R 8/02/2011 051983 305.92
00053 ICMA RETIREMENT TRUST-302131-4 R 8/02/2011 051984 1,573.50
16625 NCPERS MINNESOTA R 8/02/2011 051985 32.00
00052 PERA R 8/02/2011 051986 7,085.45
01200 AGRI DRAIN CORPORATION R 8/08/2011 051988 388.67
29306 ALLIED WASTE SERVICES #894 R 8/08/2011 051989 13,840.20
16275 AMERICAN MESSAGING R 8/08/2011 051990 6.38
29402 BRIAN LUCE INSPECTIONS R 8/08/2011 051991 157.50
03550 BROWN, LAWRENCE R 8/08/2011 051992 397.07
17300 CENTERPOINT ENERGY R 8/08/2011 051993 55.51
04500 CITY OF CHANHASSEN R 8/08/2011 051994 3,498.81
29282 CRYSTEEL TRUCK EQUIPMENT R 8/08/2011 051995 2,326.22
00530 FIRST AMERICAN TITLE INS CO NA R 8/08/2011 051996 250.00
29362 GENERAL SPORTS CORPORATION R 8/08/2011 051997 166.60
27195 GRAINGER, INC R 8/08/2011 051998 55.23
27400 HD SUPPLY WATERWORKS, LTD. R 8/08/2011 051999 432.84
1 JUM & NANCY STUBBE R 8/08/2011 052000 22,000.00
11650 KENNEDY & GRAVEN, CHARTERED R 8/08/2011 052001 559.20
14467 MARTIN MARIETTA AGGREGATES R 8/08/2011 052002 30,770.01
8/04/2011 12:41 PM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 7/26/2011 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
17700 MINNETONKA PUBLIC SCHOOLS R 8/08/2011 052003 105.00
29332 ON SITE SANITATION INC R 8/08/2011 052004 777.02
15000 PAETEC R 8/08/2011 052005 527.31
26100 QWEST R 8/08/2011 052006 323.74
22482 SAM'S CLUB R 8/08/2011 052007 70.00
29101 SUN NEWSPAPERS R 8/08/2011 052008 60.06
17200 SUN PATRIOT NEWSPAPERS R 8/08/2011 052009 55.13
29142 THREE RIVERS PARK DISTRICT R 8/08/2011 052010 330.00
24700 TONKA EQUIPMENT CO R 8/08/2011 052011 331.38
25000 TOTAL PRINTING SERVICES R 8/08/2011 052012 773.66
70200 VERIZON WIRELESS R 8/08/2011 052013 523.49
83900 WASTE MANAGEMENT OF WI-MN R 8/08/2011 052015 542.38
28350 WOODRUFF, RICHARD R 8/08/2011 052016 35.20
19800 XCEL ENERGY R 8/08/2011 052017 11,846.03
05305 COMMUNITY REC RESOURCES E 8/08/2011 999999 1,593.00
06572 DELTA DENTAL OF MINNESOTA D 8/01/2011 999999 681.23
07900 HAWKINS, INC. E 8/08/2011 999999 55.00
09400 GOPHER STATE ONE CALL E 8/08/2011 999999 298.80
10473 HENN CTY TAXPAYER SVCS PUBLIC E 8/08/2011 999999 30.00
10576 ADVANCED IMAGING SOLUTIONS INC E 8/08/2011 999999 74.00
13070 LANDINI, JAMES E 8/08/2011 999999 180.52
15885 MIDWEST MAILING SYSTEMS, INC. E 8/08/2011 999999 376.07
8/04/2011 12:41 PM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 7/26/2011 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
18500 WM. MUELLER & SONS, INC. E 8/08/2011 999999 44,635.21
19445 NGUYEN, MICHELLE E 8/08/2011 999999 84.36
20950 KENNETH N. POTTS, P.A. E 8/08/2011 999999 2,291.66
22820 CITY OF SHOREWOOD E 8/08/2011 999999 164.99
22901 VIKING LAND TREE CARE, INC. E 8/08/2011 999999 858.20
23725 SPEEDWAY SUPERAMERICA LLC E 8/08/2011 999999 3,680.97
29232 HECK, BRIAN E 8/08/2011 999999 208.83
29363 DeJONG, BRUCE E 8/08/2011 999999 40.52
* * T O T A L S * * NO CHECK AMOUNT DISCOUNTS TOTAL APPLIED
REGULAR CHECKS: 33 100,201.51 0.00 100,201.51
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 4 15,638.58 0.00 15,638.58
EFT: 15 54,572.13 0.00 54,572.13
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00 0.00
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1 TOTALS: 52 170,412.22 0.00 170,412.22
BANK: 1 TOTALS: 52 170,412.22 0.00 170,412.22
REPORT TOTALS: 55 170,412.22 0.00 170,412.22
08-04-2011 12:38 AM C O U N C I L REPORT BY VENDOR-AUGUST 8, 2011 PAGE: 1
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
ADVANCED IMAGING SOLUTIONS INC 8/08/11 SVC 06/15-07/15 General Fund Municipal Buildings 74.00_
TOTAL: 74.00
AFSCME COUNCIL 5 8/02/11 P/R DEDUCTS - UNION DUES General Fund NON-DEPARTMENTAL 305.92_
TOTAL: 305.92
AGRI DRAIN CORPORATION 8/08/11 WELL STRUCTURE WATERFORD Stormwater Managem STORMWATER MANAGEMENT 388.67_
TOTAL: 388.67
ALLIED WASTE SERVICES #894 8/08/11 RECYCLING Recycling Utility Recycling 13,840.20_
TOTAL: 13,840.20
AMERICAN MESSAGING 8/08/11 612-534-3975 & 612-818-591 General Fund Public Works 3.20
8/08/11 612-534-3975 & 612-818-591 Water Utility Water 1.59
8/08/11 612-534-3975 & 612-818-591 Sanitary Sewer Uti Sewer 1.59_
TOTAL: 6.38
BRIAN LUCE INSPECTIONS 8/08/11 ELECT INSPECTION 0712-07/ General Fund Protective Inspections 157.50_
TOTAL: 157.50
BROWN, LAWRENCE 8/08/11 EDWARDS EQUIP-BEARIN-FLAIL General Fund Public Works 397.07_
TOTAL: 397.07
CENTERPOINT ENERGY 8/08/11 20630 MANOR RD-WARMING HOU General Fund Parks & Recreation 15.55
8/08/11 5735 COUNTRY CLUB RD Southshore Communi Senior Community Cente 39.96_
TOTAL: 55.51
CITY OF CHANHASSEN 8/08/11 018505-000 ACCT SVC ADDRES Water Utility Water 28.99
8/08/11 018505-001 ACCT SVC ADDRES Water Utility Water 3,469.82_
TOTAL: 3,498.81
CITY OF SHOREWOOD 8/08/11 SSCC - UTILITY PAYMENT Southshore Communi Senior Community Cente 164.99_
TOTAL: 164.99
COMMUNITY REC RESOURCES 8/08/11 PARK COORDINATOR SERVICES General Fund Parks & Recreation 1,215.00
8/08/11 SSCC ASSISTANT Southshore Communi Senior Community Cente 378.00_
TOTAL: 1,593.00
CRYSTEEL TRUCK EQUIPMENT 8/08/11 MAINT EQUIP-PLOW HITCH DAM General Fund Public Works 1,987.00
8/08/11 MAINT EQUP PLOW HITCH DAMA General Fund Public Works 339.22_
TOTAL: 2,326.22
DELTA DENTAL OF MINNESOTA 8/01/11 MONTHLY DENTIST PREMIUM General Fund Unallocated Expenses 681.23_
TOTAL: 681.23
DeJONG, BRUCE 8/08/11 MILEAGE & METRO MEETING General Fund Finance 40.52_
TOTAL: 40.52
EFTPS - FEDERAL W/H 8/02/11 FEDERAL W/H General Fund NON-DEPARTMENTAL 4,959.63
8/02/11 FICA W/H General Fund NON-DEPARTMENTAL 2,140.36
8/02/11 MEDICARE W/H General Fund NON-DEPARTMENTAL 738.93
8/02/11 FICA W/H General Fund Administration 277.05
8/02/11 MEDICARE W/H General Fund Administration 64.79
8/02/11 FICA W/H General Fund General Government 379.09
8/02/11 MEDICARE W/H General Fund General Government 88.66
8/02/11 FICA W/H General Fund Finance 291.70
08-04-2011 12:38 AM C O U N C I L REPORT BY VENDOR-AUGUST 8, 2011 PAGE: 2
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
8/02/11 MEDICARE W/H General Fund Finance 68.21
8/02/11 FICA W/H General Fund Planning 286.22
8/02/11 MEDICARE W/H General Fund Planning 66.93
8/02/11 FICA W/H General Fund Protective Inspections 202.90
8/02/11 MEDICARE W/H General Fund Protective Inspections 47.46
8/02/11 FICA W/H General Fund City Engineer 191.57
8/02/11 MEDICARE W/H General Fund City Engineer 44.80
8/02/11 FICA W/H General Fund Public Works 265.33
8/02/11 MEDICARE W/H General Fund Public Works 62.04
8/02/11 FICA W/H General Fund Streets & Roadways 420.64
8/02/11 MEDICARE W/H General Fund Streets & Roadways 98.37
8/02/11 FICA W/H General Fund Ice & Snow Removal 6.18
8/02/11 MEDICARE W/H General Fund Ice & Snow Removal 1.45
8/02/11 FICA W/H General Fund Sanitation/Weeds/Waste 1.62
8/02/11 MEDICARE W/H General Fund Sanitation/Weeds/Waste 0.38
8/02/11 FICA W/H General Fund Parks & Recreation 325.72
8/02/11 MEDICARE W/H General Fund Parks & Recreation 76.18
8/02/11 FICA W/H Southshore Communi Senior Community Cente 66.42
8/02/11 MEDICARE W/H Southshore Communi Senior Community Cente 15.54
8/02/11 FICA W/H Water Utility Water 152.38
8/02/11 MEDICARE W/H Water Utility Water 35.63
8/02/11 FICA W/H Sanitary Sewer Uti Sewer 185.63
8/02/11 MEDICARE W/H Sanitary Sewer Uti Sewer 43.42
8/02/11 FICA W/H Recycling Utility Recycling 3.13
8/02/11 MEDICARE W/H Recycling Utility Recycling 0.73
8/02/11 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 104.05
8/02/11 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 24.34_
TOTAL: 11,737.48
FIRST AMERICAN TITLE INS CO NAT'L COMM 8/08/11 24620 SMITHTOWN-ENCUMBRANC General Fund Municipal Buildings 250.00_
TOTAL: 250.00
GENERAL SPORTS CORPORATION 8/08/11 SAFETY CAMP T-SHIRTS General Fund Parks & Recreation 166.60_
TOTAL: 166.60
GOPHER STATE ONE CALL 8/08/11 JULY SVC Water Utility Water 149.40
8/08/11 JULY SVC Sanitary Sewer Uti Sewer 149.40_
TOTAL: 298.80
GRAINGER, INC 8/08/11 RELIEF VALVE-WELL PART Water Utility Water 55.23_
TOTAL: 55.23
HAWKINS, INC. 8/08/11 CHLORINE Water Utility Water 55.00_
TOTAL: 55.00
HD SUPPLY WATERWORKS, LTD. 8/08/11 WA PARTS Water Utility Water 432.84_
TOTAL: 432.84
HECK, BRIAN 8/08/11 CELL General Fund Administration 79.99
8/08/11 MILEAGE General Fund Administration 48.84
8/08/11 JUN & JUL-WELLNESS General Fund Administration 80.00_
TOTAL: 208.83
HENN CTY TAXPAYER SVCS PUBLIC RECORDS 8/08/11 EGKF64 -MONTHLY FEE General Fund City Engineer 30.00_
TOTAL: 30.00
08-04-2011 12:38 AM C O U N C I L REPORT BY VENDOR-AUGUST 8, 2011 PAGE: 3
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
ICMA RETIREMENT TRUST-302131-457 8/02/11 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 1,435.96
8/02/11 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 137.54_
TOTAL: 1,573.50
KENNEDY & GRAVEN, CHARTERED 8/08/11 RON JOHNSON LITIGATION General Fund Professional Svcs 559.20_
TOTAL: 559.20
KENNETH N. POTTS, P.A. 8/08/11 MONTHLY PROSECUTION SVC General Fund Professional Svcs 2,291.66_
TOTAL: 2,291.66
LANDINI, JAMES 8/08/11 AUG WELLNESS General Fund City Engineer 40.00
8/08/11 MILEAGE General Fund City Engineer 81.45
8/08/11 FLASH DRIVE General Fund City Engineer 32.12
8/08/11 AUTOCAD DRAW TRAFFIC SYMBO General Fund City Engineer 26.95_
TOTAL: 180.52
MARTIN MARIETTA AGGREGATES 8/08/11 SEALCOAT-ROAD CIP Street Capital Imp Street Capt Improvemen 30,770.01_
TOTAL: 30,770.01
MIDWEST MAILING SYSTEMS, INC. 8/08/11 AUG-NEWSLETTER SVC General Fund General Government 376.07_
TOTAL: 376.07
MINNETONKA PUBLIC SCHOOLS 8/08/11 EXPLORADOME @ MINNEWASHTA General Fund Parks & Recreation 105.00_
TOTAL: 105.00
MISC. VENDOR JUM & NANCY STUBBE 8/08/11 ACQUISITION-FEE TITLE ST F Stormwater Managem STORMWATER MANAGEMENT 22,000.00_
TOTAL: 22,000.00
MN DEPT OF REVENUE 8/02/11 STATE W/H General Fund NON-DEPARTMENTAL 2,127.48_
TOTAL: 2,127.48
NCPERS MINNESOTA 8/02/11 UNIT #762400 MONTHLY LIFE General Fund NON-DEPARTMENTAL 32.00_
TOTAL: 32.00
NGUYEN, MICHELLE 8/08/11 JULY MILEAGE General Fund Finance 84.36_
TOTAL: 84.36
ON SITE SANITATION INC 8/08/11 BADGER PARK General Fund Parks & Recreation 45.96
8/08/11 CATHCART PARK General Fund Parks & Recreation 45.96
8/08/11 FREEMAN PARK General Fund Parks & Recreation 266.13
8/08/11 MANOR PARK General Fund Parks & Recreation 45.96
8/08/11 SILVERWOOD PARK General Fund Parks & Recreation 45.96
8/08/11 SOUTH SHORE SKATE General Fund Parks & Recreation 45.96
8/08/11 CHRISTMAS LAKE BOAT ACCESS General Fund Parks & Recreation 235.13
8/08/11 BIRCH BLUFF ROAD General Fund Parks & Recreation 45.96_
TOTAL: 777.02
PAETEC 8/08/11 952-474-6543 & 952-474-655 General Fund Municipal Buildings 135.86
8/08/11 952-474-7603 - 24200 SMTWN General Fund Public Works 46.90
8/08/11 952-401-1616 & 1620 & 1630 General Fund Parks & Recreation 145.60
8/08/11 952-401-0461 & 952-470-960 Water Utility Water 98.70
8/08/11 952-470-9197 & 952-474-175 Water Utility Water 100.25_
TOTAL: 527.31
PERA 8/02/11 P/R DEDUCTS-PERA General Fund NON-DEPARTMENTAL 3,280.30
8/02/11 P/R DEDUCTS-PERA General Fund Administration 334.06
08-04-2011 12:38 AM C O U N C I L REPORT BY VENDOR-AUGUST 8, 2011 PAGE: 4
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
8/02/11 P/R DEDUCTS-PERA General Fund General Government 444.36
8/02/11 P/R DEDUCTS-PERA General Fund Finance 351.83
8/02/11 P/R DEDUCTS-PERA General Fund Planning 367.18
8/02/11 P/R DEDUCTS-PERA General Fund Protective Inspections 265.09
8/02/11 P/R DEDUCTS-PERA General Fund City Engineer 224.72
8/02/11 P/R DEDUCTS-PERA General Fund Public Works 325.32
8/02/11 P/R DEDUCTS-PERA General Fund Streets & Roadways 501.14
8/02/11 P/R DEDUCTS-PERA General Fund Ice & Snow Removal 8.32
8/02/11 P/R DEDUCTS-PERA General Fund Sanitation/Weeds/Waste 1.89
8/02/11 P/R DEDUCTS-PERA General Fund Parks & Recreation 367.23
8/02/11 P/R DEDUCTS-PERA Southshore Communi Senior Community Cente 77.68
8/02/11 P/R DEDUCTS-PERA Water Utility Water 188.72
8/02/11 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 222.00
8/02/11 P/R DEDUCTS-PERA Recycling Utility Recycling 3.66
8/02/11 P/R DEDUCTS-PERA Stormwater Managem STORMWATER MANAGEMENT 121.95_
TOTAL: 7,085.45
QWEST 8/08/11 952-470-6340 General Fund Municipal Buildings 120.71
8/08/11 952-470-2294 General Fund Public Works 56.95
8/08/11 952-470-9605 Water Utility Water 73.04
8/08/11 952-470-9606 Water Utility Water 73.04_
TOTAL: 323.74
SAM'S CLUB 8/08/11 2011-2012 -BRAD & LARRY General Fund Municipal Buildings 70.00_
TOTAL: 70.00
SPEEDWAY SUPERAMERICA LLC 8/08/11 GAS SVC -06/22-07/25 General Fund Public Works 3,680.97_
TOTAL: 3,680.97
SUN NEWSPAPERS 8/08/11 RESOLUTION NO. 11-040 -- 0 General Fund General Government 60.06_
TOTAL: 60.06
SUN PATRIOT NEWSPAPERS 8/08/11 ORD NO. 477 - 07/23 General Fund General Government 55.13_
TOTAL: 55.13
THREE RIVERS PARK DISTRICT 8/08/11 KIDS KAYAKING PROGRAM -08/ General Fund Parks & Recreation 150.00
8/08/11 GEOCACHING PROGRAM 08/12 General Fund Parks & Recreation 180.00_
TOTAL: 330.00
TONKA EQUIPMENT CO 8/08/11 TIMER & PARTS Water Utility Water 331.38_
TOTAL: 331.38
TOTAL PRINTING SERVICES 8/08/11 AUG - NEWSLETTERS General Fund General Government 773.66_
TOTAL: 773.66
VERIZON WIRELESS 8/08/11 NEW PLAN General Fund Planning 69.83-
8/08/11 BRAD - CELL General Fund Planning 132.47
8/08/11 BRAD - NEW CELL General Fund Municipal Buildings 244.35
8/08/11 612-219-7048 Sanitary Sewer Uti Sewer 14.32
8/08/11 612-219-8781 Sanitary Sewer Uti Sewer 14.32
8/08/11 612-219-9107 Sanitary Sewer Uti Sewer 14.32
8/08/11 612-219-9222 Sanitary Sewer Uti Sewer 14.32
8/08/11 612-219-9760 Sanitary Sewer Uti Sewer 14.32
8/08/11 612-219-9829 Sanitary Sewer Uti Sewer 15.98
8/08/11 612-240-0609 Sanitary Sewer Uti Sewer 14.32
8/08/11 612-240-1106 Sanitary Sewer Uti Sewer 14.32
08-04-2011 12:38 AM C O U N C I L REPORT BY VENDOR-AUGUST 8, 2011 PAGE: 5
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
8/08/11 612-240-1168 Sanitary Sewer Uti Sewer 14.32
8/08/11 612-240-2820 Sanitary Sewer Uti Sewer 14.32
8/08/11 612-240-3229 Sanitary Sewer Uti Sewer 14.32
8/08/11 612-240-3404 Sanitary Sewer Uti Sewer 14.32
8/08/11 612-240-4501 Sanitary Sewer Uti Sewer 14.32
8/08/11 612-240-4524 Sanitary Sewer Uti Sewer 14.36
8/08/11 612-247-7142 Sanitary Sewer Uti Sewer 14.32_
TOTAL: 523.49
VIKING LAND TREE CARE, INC. 8/08/11 TREE REMOVAL General Fund Tree Maintenance 858.20_
TOTAL: 858.20
WASTE MANAGEMENT OF WI-MN 8/08/11 24200 SMITHTOWN RD WASTE S General Fund Public Works 378.02
8/08/11 5735 COUNTRY CLUB RD WASTE Southshore Communi Senior Community Cente 164.36_
TOTAL: 542.38
WELLS FARGO HEALTH BENEFIT SVCS 8/02/11 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 803.94
8/02/11 P/R DEDUCTS-HSA General Fund General Government 288.45_
TOTAL: 1,092.39
WM. MUELLER & SONS, INC. 8/08/11 JULY BLACKTOPS General Fund Streets & Roadways 14,057.11
8/08/11 PROJ NO 10-11-P.V.#1-ST CI Stormwater Managem STORMWATER MANAGEMENT 30,578.10_
TOTAL: 44,635.21
WOODRUFF, RICHARD 8/08/11 MILEAGE-METRO CITIES REV/T General Fund Council 35.20_
TOTAL: 35.20
XCEL ENERGY 8/08/11 STMT#289874866-SVC 05/23-0 General Fund Municipal Buildings 564.87
8/08/11 STMT#289874866-SVC 05/23-0 General Fund Police Protection 3.94
8/08/11 STMT#289874866-SVC 05/23-0 General Fund Public Works 405.98
8/08/11 5700 CTY RD 19 General Fund Traffic Control/Str Li 34.39
8/08/11 5700 CTY RD 19 UNIT LIGHTS General Fund Traffic Control/Str Li 157.99
8/08/11 STMT#289874866-SVC 05/23-0 General Fund Traffic Control/Str Li 27.53
8/08/11 STMT#289874866-SVC 05/23-0 General Fund Traffic Control/Str Li 3,257.75
8/08/11 STMT#289874866-SVC 05/23-0 General Fund Parks & Recreation 395.14
8/08/11 5735 COUNTRY CLUB RD Southshore Communi Senior Community Cente 999.08
8/08/11 24253 SMITHTOWN ROAD Water Utility Water 1,574.46
8/08/11 STMT#289874866-SVC 05/23-0 Water Utility Water 929.55
8/08/11 STMT#289874866-SVC 05/23-0 Water Utility Water 610.13
8/08/11 STMT#289874866-SVC 05/23-0 Water Utility Water 2,305.27
8/08/11 STMT#289874866-SVC 05/23-0 Sanitary Sewer Uti Sewer 579.95_
TOTAL: 11,846.03
**PAYROLL EXPENSES 8/01/2011 - 99/99/9999 General Fund Administration 4,607.80
General Fund General Government 6,128.99
General Fund Finance 4,852.85
General Fund Planning 5,064.65
General Fund Protective Inspections 3,656.29
General Fund City Engineer 3,099.77
General Fund Public Works 4,487.27
08-04-2011 12:38 AM C O U N C I L REPORT BY VENDOR-AUGUST 8, 2011 PAGE: 6
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
**PAYROLL EXPENSES General Fund Streets & Roadways 6,912.31
General Fund Ice & Snow Removal 114.80
General Fund Sanitation/Weeds/Waste 26.05
General Fund Parks & Recreation 5,685.20
Southshore Communi Senior Community Cente 1,071.44
Water Utility Water 2,603.01
Sanitary Sewer Uti Sewer 3,062.09
Recycling Utility Recycling 50.48
Stormwater Managem STORMWATER MANAGEMENT 1,681.86_
TOTAL: 53,104.86
=============== FUND TOTALS ================
101 General Fund 103,243.42
404 Street Capital Improvemen 30,770.01
490 Southshore Community Ctr. 2,977.47
601 Water Utility 13,268.43
611 Sanitary Sewer Utility 4,460.58
621 Recycling Utility 13,898.20
631 Stormwater ManagementUtil 54,898.97
--------------------------------------------
GRAND TOTAL: 223,517.08
--------------------------------------------
TOTAL PAGES: 6
#9A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Accepting Low Quote & Awarding Contract for Storm Sewer Televising
Title / Subject:
Meeting Date: 8/8/11
Prepared by: James Landini
Reviewed by:
Attachments:
Policy Consideration:
Quotes were opened for the 2011 Storm sewer televising project on Aug 3, 2011.
Background:
A request to quote was sent to 5 televising firms. Two responded.
In 2011 we are proposing to televise 2,639 linear feet of storm sewer and inspect 29
maintenance holes. This is in preparation for the Silver Lake outlet improvement project to
ensure the storm sewer is not a significant source of sediment entering Silver Lake.
The low quoter is Midwest Trenchless Technologies in the amount of $3,561.22. Infratech is
the other respondent with a quote of $3,745.10. Both firms have done well on previous
projects with Shorewood.
This project will be funded by the Storm Sewer Fund which is
Financial or Budget Considerations:
not budgeted for but has a sufficient balance and is eligible for bond sale reimbursement as
approved by Council in June 2011.
Options:
1.Direct staff to work with Midwest Trenchless Technologies.
2.Direct staff to utilize a different quoter.
3.Do nothing. Leaves the storm pipes in an unknown condition.
Recommendation / Action Requested: Staff recommends direction to work with Midwest Trenchless
Technologies in the amount of $3,561.22.
Next Steps and Timelines:
Connection to Vision / Mission:
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#12A1
MEMORANDUM
To: Mayor Lizee, City Council
Administrator Heck
From: Kristi Anderson – Community Rec Resources
Director, Southshore Community Center
Date: August 4, 2011
Re: Southshore Community Center Marketing Update
After presenting the 2010 Year End Report, Director Kristi Anderson of the Southshore Community Center
was challenged to increase traffic and exposure for the SSCC. Although the electronic digital sign will be
installed by the end of the summer, which will aid in promoting events and activities, Anderson chose to
capitalize on new social media advertising techniques via Groupon online coupon service.
Anderson investigated some various options and approached one of the catering partners that uses the SSCC
for their business needs to join her initiative. After 1-2 months of a coordinated effort to create a desirable
marketing campaign via Groupon, and working closely with our staff web person to update the SSCC
website, set-up tracking analytics, and training SSCC personnel and receptionists on how to refer prospects,
the campaign kicked off mid July.
Within the first day, it was obvious the campaign would have a significant impact. By carefully identifying
the target zip codes and narrowing the focus to approximately 33,000 qualified individuals who enjoy
‘restaurants/cooking’ or were members of gourmet clubs in the west metro, the combined website visits
exceeded 1000 hits, with 250 groupons sold.
Groupon was so impressed by theses numbers that they chose to expand the reach to an estimated 400,000
individuals and continue the promotion. The net result for our combined website visits reached an estimated
7,000 + hits, and a total of 1,056 Groupons sold over the course of the campaign.
Although Groupon takes a significant commission, 50%, the results are still staggering. These are an
estimated 7,000 new individuals who have not been to, seen, or heard of the SSCC; of these individuals,
almost 1,100 will actually participate in the ‘cooking parties’ and physically visit the SSCC for themselves,
and hopefully return. One would be hardpressed to drive those numbers to the Center in any other way
without an actual layout of tremendous resources.
The comments seen on the Groupon website were not atypical; “I live in Deephaven, where is the SSCC”, “I
am an Excelsior resident and have never been to the SSCC”, “I thought the SSCC was just a senior center”.
These are comments Director Anderson hears daily and seeks to enlighten.
th
The first of up to 50 cooking classes will begin August 4 and continue thru October. Groupon has offered
the SSCC partners exclusivity for one year. During which we may create another campaign without the
threat of competition.
I have attached several charts for your reference which depict the rough demographics by age and gender,
the numbers of people making site visits, groupons sold over the course of the campaign, and the zip codes
from which our groupons were sold. - FYI – those appear to be our own local 55331 zip code, as well as,
high percentages from Wayzata, Eden Prairie, Minneapolis, Chanhassen, even Plymouth and St Louis Park.
While admittedly a shortlived bump, it will be up to us to continue the momentum. Both myself, on behalf of
the SSCC, and the caterer have created additional promotional offers and incentives to bring people back to
the center after their initial cooking class participation.
I hope that the Council realizes that the value we have provided the City and the Center is immeasurable, if a
PR firm were hired or advertising space purchased, this could be of no more benefit than we have
accomplished. For this reason, I have chosen to single out and report on this particular success.
Please feel free to contact Director Kristi Anderson for further details.
GROUPON TRACKING HISTORY FOR THE SSCC
Ages
18 -25 4%
26 -35 26%
36 -50 39%
50 + 29%
Purchase Demographics
Female 81%
Male 19%
Combined Total Website Visits
4500
4000
3500
3000
2500
2000
Total Site Visits
1500
Purchases
1000
500
0
Purchase History
600
500
400
300
Purchases
200
100
0
Zip Codes of Purchases
55447
55345
10 -15 %
55344
8 -10%
6 -8%
55317
4 -6%
55391
2 -4%
0 -2%
55347
55331
0246810121416