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08-08-11 CC WS Agenda CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION COUNCIL CHAMBERS MONDAY, AUGUST 8, 2011 6:00 P.M. AGENDA Attachments 1. CONVENE CITY COUNCIL WORK SESSION A. Roll Call Mayor Lizée ____ Hotvet____ Siakel ____ Woodruff____ Zerby ____ B. Review Agenda 2. 2012 GENERAL FUND BUDGET DISCUSSION Finance Director’s memo 3. ADJOURN CITY OF SHOREWOOD MEMORANDUM TO: City Council FROM: Brian Heck, City Administrator Bruce DeJong, Finance Director DATE: August 8, 2011 SUBJECT: 2012 General Fund Budget The City Council began discussing the General Fund budget at the July 11, 2012 Council meeting. Staff provided Council with an initial draft of the proposed revenue and expenditures based on initial conversations with department heads. The first draft of the budget projects revenue and transfers totaling $5,095,395, a decrease of $62,840 over the 2011 budget. Staff indicated the decrease in revenue is the result of removing the $40,000 transfer from the liquor fund. Council transferred the balance of the proceeds from the sale of the liquor stores into the Community Investment Fund and closed out the liquor funds. Staff then outlined the expenditure requests for 2012. Total projected expenditures for 2012 come in at $5,341,493 an increase of $223,832 over 2011. Staff stated the reason for this increase is due to not including the use of reserves to balance the budget, as had been the case in prior years. Council discussed the need to consider moving toward a priority driven process and for a bit more detail. Consensus at the conclusion of the meeting was for staff to prepare some type of list of programs as well as to provide additional detail on departments and staffing. Staff assembled the requested information and council reviewed and discussed the General Fund budget again at the July 25 meeting. The Council began to address the following policy items in the budget. 1) Public Safety and Debt Service. Council concur funding public safety and debt service are top priorities. Together, police, fire, debt service comprise approximately 36% of the city’s expenditures. Police and Fire funding amounts are established through Joint Powers agreements and their respective board’s determination budgets for each organization. Debt service is established by our bond agreements and will expire over the course of time. 2) General Fund balance. The 2010 audit shows the city with an undesignated general fund balance of $3,477,932. This represents approximately 67% of the 2011 operating budget. The fund balance policy states the city will maintain an undesignated fund balance between 55 and 60%. Council suggested bringing the balance down to 63%. Council consensus is not to increase the levy when there is a reasonable fund balance. Dropping the fund balance to 63% provides approximately $112,700 to allocate toward other projects. Some of the thoughts for use of these funds include capitalizing the trail program, moving dollars into the storm water, road construction, or equipment replacement funds, or using a portion of the reserve to hold down the levy. Staff maintains the philosophy of conservative use of general fund reserves and the use of reserves be for one-time capital transfers or projects and not be relied upon for supporting ongoing operational costs. To that end, staff recommends reducing the current balance to a level more consistent with policy. 3) Southshore Community Center (SSCC). The city began management of the SSCC in the summer of 2009 on behalf of the five member communities. The city agreed to this arrangement on a three year trial. Council indicated a desire to continue the arrangement over the long term. Council also expressed the desire to incorporate the SSCC operations in the park and recreation budget. Council asked staff to bring the long term operation of the SSCC to a regular Council meeting for discussion and action. Staff will have this ready for the August 22 meeting. Staff concurs that a long term plan for the center is necessary and supports the council’s direction to maintain the operations as they are currently. Staff will note the operations of the Center will likely require some subsidy from the City – estimated at $13,600 for 2012. The purpose for keeping the operations separate is for ease of tracking revenue and expenditures. Should the council and collaborating cities agree to a long term management agreement, the need to keep a separate accounting becomes less necessary. 4) Financial System. Council inquired about the state of the financial system during the SSCC discussion and the consensus from the council is for staff to look into the cost of a new financial system package. Staff noted the city purchased and installed the current system in 2007 / 2008. That being said, staff concurs with council and will include this item in the 2012 Capital Improvement Plan. 5) Staffing and Cost Allocation. The budget provides allocations of staff time between various departments (accounts) in the General Fund and Enterprise Funds. Council asked about the rationale behind this practice. Staff indicated the reason for allocating staff time between time spent on General Fund activities and Enterprise Fund activities. Staff stated this is done to ensure the Enterprise funds reflect as close to actual costs as possible so proper rates can be established for the service. Staff does not have a clear reason for segmenting labor costs within the General Fund. Staff recommends splitting the time of staff in both the General Fund and the Enterprise funds based on historical patterns. This draft of the budget incorporates this change. Included in the packet are the staff allocations for 2012 based on actual results from 2008 through 2010 and the first half of 2011. This results in some dramatic adjustment between general fund departments, but with minimal overall effect on general fund spending in total. The Council did not spend a great deal of time discussing the overall staffing levels needed. Since salaries and benefits account for a majority of the costs related to the budget, staff will work with the personnel committee and council. 6) Combination of Accounts. Arising out of the staffing allocation discussion was the question on the number of General Fund budgets e.g. Administration, General Government, and Elections. Council asked if keeping all these accounts or budgets is necessary. Staff could not provide a good reason for the segmentation of departments. Staff suggests a consolidation of some departments in the budget. We suggest the following: a. Consolidate Administration, General Government, and Elections. b. Consolidate Streets and Roads, Traffic Control, Sanitation/Weeds, and Tree Maintenance budgets into Public Works Services. 7) Wages and Benefits. Staff included a performance pool for non-union wage advancement similar to the pool established in the 2010 budget. As noted when making the transition from the step system to the performance system, there is no guarantee of salary advancement. Staff has added an allocation of 2% for Union staff and an additional $25 per month toward staff benefits (health, dental, life, etc). The council increased the amount contributed by $25.00 in 2010 and $25.00 for 2011. Currently the city provides staff with $850.00 per month toward benefits. The rate for short and long term disability and life should not change for 2012. Staff anticipates an increase in health and dental for 2012. Based on last year, when rates went down, we anticipate a small increase. Staff recommends continuing to support the Health Savings Account program by allowing staff to use excess benefit dollars toward the deductible. The Council engaged in some discussion of specific line items such as the allotment toward the Fourth of July celebration ($7,500). There is also interest to continue to support the milfoil treatment in Phelps and now Gideon’s Bay. Attachments: Budget from a Macro Perspective Staff Time Allocations Staff Salary Allocations Detail Budget SHOREWOOD 2012 GENERAL FUND Budget from a Macro Perspective COMMITTED FUNDING POLICE$ 989,085 FIRE$ 332,805 DEBT SERVICE$ 507,972 $ 1,829,862 TRANSFERS TO SUPPORT CAPITAL PROGRAMS STREETS$ 721,000(3% increase over 2011) PARKS$ 42,000 BUILDINGS AND EQUIPMENT$ 50,000(Combines public facilities, equipment, and technology) $ 813,000 DEPARTMENTAL BUDGETS CITY COUNCIL$ 119,715 GENERAL GOVT$ 424,049Supports Administration, General Govt, and Elections FINANCE$ 144,866 PROFESSIONAL SERVICES$ 199,320 PLANNING/ZONING$ 180,733 MUNICPAL BUILDINGS$ 278,200 INSPECTIONS$ 123,699 ENGINEERING$ 103,032 PUBLIC WORKS SERVICES$ 725,647(Combines Streets, Snow and Ice, Traffic Control, Sanitation, and Trees) SNOW AND ICE CONTROL$ 100,141 PARK AND RECREATION$ 281,013 $ 2,680,415 TOTAL 2012 DRAFT GENERAL FUND BUDGET$ 5,323,277 NON TAX REVENUE$ 332,076 2011 LEVY$ 4,763,319 TOTAL PROJECTED REVENUE$ 5,095,395 AMOUNT TO CUT OR RAISE$ 227,882 41300414004141041500419104240043010430504310043200432504312545200490601611621631 GenPlan/ProtPublicStreetsSnowStormTotal Last NameFirst NamePositionAdminGovtElectFinZoneInspEngrWorksRoadsWeedsTreesIceParksSSCCWaterSewerRecyclWater HeckBrianCity Administrator1.0001.00 2011 Allocation1.0001.00 2011 1st Half1.0001.00 20101.0001.00 20091.0001.00 20081.0001.00 3 Year Average1.0001.00 PanchyshynJeanDep. City Clerk1.0001.00 2011 Allocation0.2500.7000.0501.00 2011 1st Half0.2120.7881.00 20100.2030.5560.2401.00 20090.2590.7330.0091.00 20080.2040.5750.2221.00 3 Year Average0.2220.6210.1571.00 FaschingPatAdmin. Asst.0.7500.1000.0700.0801.00 2011 Allocation0.8000.2001.00 2011 1st Half0.7700.0700.0030.0650.0650.0271.00 20100.7030.0580.0870.0030.0010.0730.0731.00 20090.7660.0000.1030.0000.0000.0660.0661.00 20080.6340.0510.1720.0000.0000.0560.0861.00 3 Year Average0.7010.0360.1210.0010.0000.0650.0751.00 GroutTwilaAdmin. Asst.0.1000.9001.00 2011 Allocation0.4000.6001.00 2011 1st Half0.5420.0190.4360.0031.00 20100.5030.0250.0240.4410.0020.0010.0031.00 20090.5620.0000.0280.4070.0000.0020.0011.00 20080.5470.0470.0500.3470.0000.0050.0051.00 3 Year Average0.5370.0240.0340.3980.0010.0030.0031.00 MooreJulieComm. Coord0.5000.1000.60 2011 Allocation0.4000.2000.60 2011 1st Half0.4720.0540.0840.0570.67 20100.4490.0650.0560.0820.65 20090.5620.0630.0000.0660.69 20080.3680.0610.0470.0680.54 3 Year Average0.4600.46 HellingPamelaWeb Designer0.6000.60 2011 Allocation0.6000.60 2011 1st Half0.4050.0320.1550.59 20100.3350.0250.0190.0440.1720.60 20090.2880.4280.1090.0000.0000.83 20080.1870.2790.1630.0000.0000.63 3 Year Average0.2700.2440.0970.0150.0570.68 41300414004141041500419104240043010430504310043200432504312545200490601611621631 GenPlan/ProtPublicStreetsSnowStormTotal Last NameFirst NamePositionAdminGovtElectFinZoneInspEngrWorksRoadsWeedsTreesIceParksSSCCWaterSewerRecyclWater DeJongBruceFinance Director0.7000.1000.1000.1001.00 2011 Allocation1.0001.00 2011 1st Half1.0001.00 20101.0001.00 20091.0001.00 20081.0001.00 3 Year Average1.0001.00 NguyenMichelleSr. Accountant0.7000.1000.1000.1001.00 2011 Allocation0.7000.1000.1000.1001.00 2011 1st Half0.7460.0850.0850.0851.00 20100.6640.1140.1110.1111.00 20090.6590.1150.1130.1131.00 20080.5250.1600.1600.1541.00 3 Year Average0.6160.1300.1280.1261.00 NielsenBrad Planning Director0.9500.0501.00 2011 Allocation0.9500.0501.00 2011 1st Half0.9440.0561.00 20100.9760.0241.00 20090.9780.0221.00 20080.9720.0281.00 3 Year Average0.9750.0251.00 HelgesenPattyPlanning Asst0.7000.1000.80 2011 Allocation0.7000.1000.80 2011 1st Half0.6700.1460.82 20100.7060.1130.0020.82 20090.8920.0540.0040.95 20080.7580.0820.0000.84 3 Year Average0.7850.0830.0020.87 PazandakJoe Building Official1.0001.00 2011 Allocation1.0001.00 2011 1st Half1.0001.00 20101.0001.00 20091.0001.00 20081.0001.00 3 Year Average1.0001.00 LandiniJamesCity Engineer0.9000.1001.00 2011 Allocation0.9000.1001.00 2011 1st Half0.9800.0201.00 20100.9760.0060.0181.00 20090.9600.0020.0371.00 20080.9620.0220.0111.00 3 Year Average0.9660.0100.0221.00 41300414004141041500419104240043010430504310043200432504312545200490601611621631 GenPlan/ProtPublicStreetsSnowStormTotal Last NameFirst NamePositionAdminGovtElectFinZoneInspEngrWorksRoadsWeedsTreesIceParksSSCCWaterSewerRecyclWater BrownLarryPW Director0.7500.1000.1000.0501.00 2011 Allocation0.0500.5000.1500.1500.1501.00 2011 1st Half0.6780.0040.1130.1950.0101.00 20100.7490.0120.0310.0210.0740.0900.0221.00 20090.8020.0000.0000.0070.0770.0980.0151.00 20080.7830.0020.0000.0200.1170.0720.0061.00 3 Year Average0.7780.0050.0100.0160.0890.0870.0141.00 MasonBrad Lt Eq Oper - Shop Tech0.9500.0501.00 2011 Allocation0.8000.1500.95 2011 1st Half0.8760.0490.0180.0571.00 20100.8840.0680.0030.0420.0000.0000.0031.00 20090.8660.1070.0010.0140.0040.0090.0001.00 20080.9220.0020.0110.0480.0040.0110.0021.00 3 Year Average0.8910.0590.0050.0350.0030.0070.0021.00 PounderChrisLt Eq Oper0.8000.1500.0501.00 2011 Allocation0.2000.4500.1000.1500.0500.95 2011 1st Half0.2740.3200.0000.0420.2020.0790.0190.0030.0591.00 20100.3290.2870.0130.0790.1520.1060.0010.0150.0181.00 20090.4430.3280.0130.0320.0760.0330.0330.0130.0291.00 20080.4620.2680.0000.0360.0740.0610.0540.0460.0001.00 3 Year Average0.4110.2940.0090.0490.1010.0670.0290.0250.0161.00 TowerTerryLt Eq Oper0.9500.0501.00 2011 Allocation0.2500.5500.1000.0500.0501.00 2011 1st Half0.3370.3920.0510.1350.0590.0100.0020.0151.00 20100.3630.3490.0000.1450.0860.0330.0100.0050.0101.00 20090.4140.3530.0050.0680.0900.0220.0340.0030.0101.00 20080.3350.4000.0280.0960.0950.0380.0040.0050.0001.00 3 Year Average0.3710.3670.0110.1030.0900.0310.0160.0040.0071.00 DavisCharlesLt Eq Oper0.3500.0500.6001.00 2011 Allocation0.1000.0500.8501.00 2011 1st Half0.2400.1150.0670.5781.00 20100.2140.0730.0240.0530.6330.0000.0041.00 20090.2730.0760.0010.0410.6000.0010.0071.00 20080.2750.0820.0040.0700.5700.0000.0001.00 3 Year Average0.2540.0770.0100.0550.6010.0000.0041.00 StarkBruceLt Eq Oper0.3500.0500.6001.00 2011 Allocation0.0500.1000.0500.8001.00 2011 1st Half0.2350.0810.0820.1020.4750.0050.0221.00 20100.2050.1060.0250.0750.5860.0000.0000.0031.00 20090.2870.0340.0030.0240.6380.0010.0000.0131.00 20080.2690.0770.0000.0530.5910.0000.0110.0001.00 3 Year Average0.2540.0720.0090.0510.6050.0000.0040.0051.00 41300414004141041500419104240043010430504310043200432504312545200490601611621631 GenPlan/ProtPublicStreetsSnowStormTotal Last NameFirst NamePositionAdminGovtElectFinZoneInspEngrWorksRoadsWeedsTreesIceParksSSCCWaterSewerRecyclWater RandallDanUtility Lead0.4500.1000.2500.2001.00 2011 Allocation0.00 2011 1st Half0.4810.1070.0000.0030.1440.0100.0870.1080.0060.0531.00 20100.2900.1830.0130.0100.1070.0000.1800.1670.0040.0461.00 20090.3780.0740.0050.0010.0500.0010.2560.2320.0000.0041.00 20080.4290.0420.0000.0100.0350.0100.2720.1980.0040.0001.00 3 Year Average0.3660.1000.0060.0070.0640.0040.2360.1990.0030.0171.00 FaschingGreggLt Eq Oper - Util0.3500.1000.2500.3001.00 2011 Allocation0.1500.0500.1000.3500.2500.1001.00 2011 1st Half0.1500.0860.0070.1030.0060.3570.2120.0080.0691.00 20100.2010.0470.0010.1160.0260.3420.2310.0361.00 20090.0000.1620.1770.0000.2920.3690.0001.00 20080.4400.1240.0000.0160.1120.2830.0251.00 3 Year Average0.2140.1110.0980.0140.2490.2940.0201.00 LugowskiJoe Lt Eq Oper - Util0.2500.1000.4000.2501.00 2011 Allocation0.0500.0500.1000.4500.3000.0501.00 2011 1st Half0.2320.0030.0050.0020.1140.3830.1790.0070.0751.00 20100.2500.0530.0010.0060.1060.0070.3450.2150.0040.0121.00 20090.2550.0090.0040.0020.0410.0000.4460.2440.0000.0001.00 20080.3100.0470.0010.0080.0410.0020.3810.2070.0040.0001.00 3 Year Average0.2720.0360.0020.0050.0630.0030.3910.2220.0030.0041.00 2012 Allocation3.8500.0000.0001.4001.6501.2500.9005.3000.0000.0000.0000.6502.1500.0001.2701.1300.1000.35020.00 2011 Allocation1.2502.9000.0501.7001.6501.1501.1502.0001.4500.0000.2000.5002.3000.0001.0500.8000.2000.55018.90 2011 1st Half1.2122.9770.0001.7461.6141.2910.9833.5031.1530.0050.2050.9241.7330.2391.1270.8490.1050.40820.07 20101.2032.5460.3231.6641.7071.2670.9813.4851.1780.0580.2930.7371.9680.2311.1400.9130.0900.28020.06 20091.2592.9110.0091.6592.2981.3160.9643.7181.1430.0270.1080.5131.7770.0001.3321.1390.0660.22820.47 20081.2042.3110.3201.5252.0091.4950.9624.2251.0440.0290.1650.4161.7420.0471.1721.0750.0760.19620.01 3 Year Average1.2222.5890.2171.6162.0051.3590.9693.8091.1220.0380.1880.5551.7660.0581.2151.0420.0050.23520.01 2012 Wages (using 2011 Base) SalariesPERAFICABenefitsTotal Administration$ 284,291$ 20,611$ 21,748$ 33,369$ 360,019 General Government$ -$ -$ - $ -$ - Elections$ -$ -$ - $ -$ - Finance$ 102,399$ 7,424$ 7,834$ 10,759$ 128,415 Planning and Zoning$ 133,887$ 9,707$ 10,242$ 16,830$ 170,666 Protective Inspections$ 90,403$ 6,554$ 6,916$ 12,676$ 116,549 Engineer $ 72,196$ 5,234$ 5,523$ 7,919$ 90,872 Public Works$ 325,676$ 23,611$ 24,914$ 41,932$ 416,134 Streets and Roads$ -$ -$ - $ -$ - Snow and Ice$ 36,052$ 2,614$ 2,758$ 5,076$ 46,500 Weeds$ -$ -$ - $ -$ - Trees$ -$ -$ - $ -$ - Park and Recreation$ 116,967$ 8,480$ 8,948$ 8,393$ 142,788 Water$ 79,474$ 5,762$ 6,080$ 10,011$ 101,327 Sewer$ 71,179$ 5,160$ 5,445$ 9,017$ 90,801 Recycling$ 5,251$ 381$ 402 $ 619$ 6,652 Storm Sewer$ 27,642$ 2,004$ 2,115$ 2,834$ 34,595 $ 1,345,417$ 97,543$ 102,924 $ 159,435$ 1,705,319 GENERAL FUND BUDGET DETAIL ActualActualAdoptedTo DateRequested PercentDollar 20092010201120112012ChangeChange REVENUES TAXES 31010GENERAL PROPERTY TAX 3,899,749 4,030,047 4,158,672 1,656,000 4,158,6720.0% - 31010SPECIAL LEVY 617,620 617,620 604,647 604,6470.0% - 31020DELINQUENT AD VALOREM TAXES 62,141 6,725 - - - - 31040FISCAL DISPARITIES 123,858 63,140 - - - - TOTAL TAXES 4,703,368 4,717,532 4,763,319 1,656,000 4,763,3191.0% 45,787 LICENSES & PERMITS 32110LIQUOR LICENSES 8,320 810 8,300 8,820 8,300 0.0% - 32120TOBACCO LICENSES 1,000 825 1,000 - 1,000 0.0% - 32160TREE TRIMMING LICENSES 630 570 450 180 4500.0% - 32175RENTAL HOUSING LICENSES 1,020 1,440 1,000 360 1,000 0.0% - 32180OTHER BUSINESS LICENSES AND PE 3,555 4,940 3,100 7,462 3,100 0.0% - 32210BUILDING PERMITS 97,651 118,189 70,000 58,626 80,00014.3% 10,000 32215PLAN CHECK FEES 12,336 23,679 11,000 11,469 12,0009.1% 1,000 32240DOG LICENSES 3,321 3,609 3,300 1,758 3,300 0.0% - 32250HORSE PERMITS 50 50 50 25 500.0% - 32260OTHER NON-BUSINESS LICENSES AN - - - - - - TOTAL LICENSES & PERMITS 127,883 154,112 98,200 88,700 109,200-29.1% (44,912) INTERGOVERNMENTAL 33130FEDERAL GRANTS-COMMUNITY DEVEL - - - - - - 33160FEMA STORM DISASTER AID - - - - - - 33401LOCAL GOVERNMENT AID - - - - - - 33403MKT VALUE CREDIT AID 189 (265) - - - - 33404PERA AID 4,751 4,751 4,751 - 4,751 0.0% - 33418MUNICIPAL STATE AID FOR STREET 61,471 64,646 64,650 34,109 64,6500.0% - 33422STATE SNOW REMOVAL/STORM DISAS - - - - - - 33630METRO COUNCIL COMM DEV PLANNIN - - - - - - TOTAL INTERGOVERNMENTAL 66,411 69,132 69,401 34,109 69,4010.4% 269 CHARGES FOR SERVICES 34000CHARGES FOR SERVICES - - - - - - 34101CITY HALL RENT 7,493 - - - - - 34103ZONING AND SUBDIVISION FEES 5,738 2,824 4,500 1,692 4,500 0.0% - 34104PASS-THRU CHARGES - 4,750 - (1,500) - - 34105SALE OF COPIES 913 722 1,000 201 1,000 0.0% - 34107SPECIAL ASSESSMENT SEARCHES 110 190 150 75 1500.0% - 34108ENGINEERING CHARGES TO OTHER F - - - - - - 34110ELECTION FILING FEES - - - - - - 34780PARK FEES & RENTALS 325 250 425 275 4250.0% - 34785PARK DONATIONS 27,070 34,146 29,000 21,393 29,0000.0% - 34790CRESCENT BEACH REIMBURSEMENTS - - - - - - TOTAL CHARGES FOR SERVICES 41,649 42,882 35,075 22,136 35,075-18.2% (7,807) FINES & FORFEITURES 35101FINES & FORFEITS 52,968 55,806 52,000 20,386 54,5004.8% 2,500 TOTAL FINES & FORFEITURES 52,968 55,806 52,000 20,386 54,500-2.3% (1,306) GENERAL FUND BUDGET DETAIL ActualActualAdoptedTo DateRequested PercentDollar 20092010201120112012ChangeChange MISCELLANEOUS REVENUE 36210INTEREST EARNINGS 58,624 38,968 45,000 12,372 45,0000.0% - 36230CONTRIBUTIONS AND DONATIONS FR 820 - - 1,040 - - 36240REFUNDS & REIMBURSEMENTS 11,349 13,423 - 2,020 - - 36250POP MACHINE REVENUE - - - - - - 36260DRY HYDRANT CHARGES 3,332 (125) 3,500 3 3,500 0.0% - 36265CELLULAR ANTENNA REVENUE - - - - - 36270MISCELLANEOUS REVENUE 8,236 26,111 15,000 9,098 15,0000.0% - 36275CONCESSIONS/VENDING 394 394 400 - 4000.0% - TOTAL MISCELLANEOUS REVENUE 82,755 78,771 63,900 24,533 63,900-18.9% (14,871) TRANSFERS 39202TRANSFERS FROM ENTERPRISE FUND 40,000 - 40,000 - --100.0% (40,000) 39203TRANSFERS FROM OTHER FUNDS - 33,465 - - - TOTAL TRANSFERS 40,000 33,465 40,000 - - -100.0% (40,000) TOTAL REVENUES 5,115,034 5,151,700 5,121,895 1,845,864 5,095,395-167.2% (62,840) EXPENDITURES CITY COUNCIL Personnel 16,794 16,794 16,800 8,397 16,8000.0% - Materials and Supplies 3,064 1,175 1,300 618 3,000 130.8% 1,700 Support Services and Charges 46,158 45,776 102,430 32,813 86,315-15.7% (16,115) Transfers - - - - 13,600 - 13,600 Total City Council 66,016 63,745 120,530 41,828 119,715-0.7% (815) Administration Personnel 149,286 144,743 142,828 70,418 360,019152.1% 217,191 Materials and Supplies 40 - - - 24,095 24,095 Support Services and Charges 7,909 3,153 4,760 3,092 39,935739.0% 35,175 Capital - - - - - - Total City Administration 157,235 147,896 147,588 73,510 424,049187.3% 276,461 GENERAL GOVERNMENT Personnel 219,756 214,687 226,387 118,916 --100.0% (226,387) Materials and Supplies 17,860 14,564 18,500 5,917 --100.0% (18,500) Support Services and Charges 31,507 31,220 32,350 15,056 --100.0% (32,350) Capital 6,540 1,213 - - - - Total General Government 275,663 261,684 277,237 139,889 - -100.0% (277,237) ELECTIONS Personnel 840 39,864 4,781 273 --100.0% (4,781) Materials and Supplies 2,024 3,570 2,300 1,665 --100.0% (2,300) Support Services and Charges 25 1,508 - - - - Capital - - - - - - Total Elections 2,889 44,942 7,081 1,938 - -100.0% (7,081) FINANCE Personnel 166,032 147,242 153,224 78,634 128,416-16.2% (24,808) Materials and Supplies 6,952 7,576 6,950 6,967 7,300 5.0% 350 Support Services and Charges 4,799 7,222 6,575 7,222 9,150 39.2% 2,575 Capital 2,483 - - - - - Total Finance 180,266 162,040 166,749 92,823 144,866-13.1% (21,883) GENERAL FUND BUDGET DETAIL ActualActualAdoptedTo DateRequested PercentDollar 20092010201120112012ChangeChange PROFESSIONAL SERVICES Support Services and Charges 223,859 178,604 199,000 138,057 199,3200.2% 320 Total Professional Services 223,859 178,604 199,000 138,057 199,3200.2% 320 PLANNING Personnel 195,474 175,553 170,694 80,294 170,6660.0% (28) Materials and Supplies 2,138 149 655 156 6550.0% - Support Services and Charges 8,990 6,882 11,810 4,641 9,412 -20.3% (2,398) Capital - - - - - - Total Planning 206,602 182,584 183,159 85,091 180,733-1.3% (2,426) MUNICIPAL BUILDINGS Materials and Supplies 34,321 51,244 16,500 29,665 16,5000.0% - Support Services and Charges 123,958 54,496 157,750 94,640 157,7500.0% - Capital - 15,713 - 1,040 - - Bond Payments 5,425 2,959 103,950 - - (103,950) Transfers 99,773 160,368 - - 103,950 103,950 Total Municipal Buildings 263,477 284,780 278,200 125,345 278,2000.0% - POLICE Materials and Supplies - 1,367 - - - - Support Services and Charges 943,989 949,337 995,750 498,692 989,085-0.7% (6,665) Capital 232,940 228,068 230,066 115,034 230,0660.0% - Total Police 1,176,929 1,178,772 1,225,816 613,726 1,219,151-0.5% (6,665) FIRE Support Services and Charges 323,180 322,535 337,130 168,565 332,805-1.3% (4,325) Capital 277,270 272,629 270,697 135,349 277,9062.7% 7,209 Total Fire 600,450 595,164 607,827 303,914 610,7110.5% 2,884 PROTECTIVE INSPECTIONS Personnel 119,184 115,081 109,096 55,974 118,0498.2% 8,953 Materials and Supplies 139 28 300 154 200-33.3% (100) Support Services and Charges 5,647 4,575 6,400 124 5,450 -14.8% (950) Capital 1,298 - 300 - --100.0% (300) Total Protective Inspections 126,268 119,684 116,096 56,252 123,6996.5% 7,603 CITY ENGINEER Personnel 107,388 94,497 111,103 47,829 90,872-18.2% (20,231) Materials and Supplies 741 152 1,255 4 200-84.1% (1,055) Support Services and Charges 7,639 8,937 13,320 897 11,960-10.2% (1,360) Capital 2,854 538 1,000 - --100.0% (1,000) Total City Engineer 118,622 104,124 126,678 48,730 103,032-18.7% (23,646) PUBLIC WORKS SERVICES Personnel 279,601 289,827 184,107 142,187 418,633127.4% 234,526 Materials and Supplies 58,800 62,149 71,200 39,736 172,575142.4% 101,375 Support Services and Charges 40,539 41,107 41,440 23,547 134,439224.4% 92,999 Capital 5,003 - - - - - Transfers 175,000 100,000 50,000 - 771,0001442.0% 721,000 Total Public Works Services 558,943 493,083 346,747 205,470 1,496,647331.6% 1,149,900 GENERAL FUND BUDGET DETAIL ActualActualAdoptedTo DateRequested PercentDollar 20092010201120112012ChangeChange STREETS AND ROADS Personnel 69,846 88,822 113,459 39,552 --100.0% (113,459) Materials and Supplies 53,168 80,253 85,000 30,795 --100.0% (85,000) Support Services and Charges 27,233 21,274 34,000 1,702 --100.0% (34,000) Capital - - - - - - Transfers 700,000 700,000 700,000 - --100.0% (700,000) Total Streets and Roads 850,247 890,349 932,459 72,049 - -100.0% (932,459) SNOW AND ICE CONTROL Personnel 35,995 55,052 56,567 41,341 55,024-2.7% (1,543) Materials and Supplies 38,457 32,451 45,117 14,211 45,1170.0% - Support Services and Charges - - - - - - Capital - - - - - - Total Snow and Ice Control 74,452 87,503 101,684 55,552 100,141-1.5% (1,543) TRAFFIC CONTROL Personnel - - - - - - Materials and Supplies 2,873 2,528 5,000 2,214 --100.0% (5,000) Support Services and Charges 43,664 40,893 52,149 23,733 --100.0% (52,149) Total Traffic Control 46,537 43,421 57,149 25,947 - -100.0% (57,149) SANITATION/WEEDS/WASTE REMOVAL Personnel 2,764 5,827 2,281 186 --100.0% (2,281) Materials and Supplies 21 - 100 101 --100.0% (100) Support Services and Charges - 3,210 4,400 3,739 --100.0% (4,400) Total Sanitation/Weeds/Waste Removal 2,785 9,037 6,781 4,026 - -100.0% (6,781) TREE MAINTENANCE Personnel 7,513 20,625 14,020 9,364 --100.0% (14,020) Materials and Supplies 437 107 1,425 170 --100.0% (1,425) Support Services and Charges 9,501 11,461 13,250 1,460 --100.0% (13,250) Total Tree Maintenance 17,451 32,193 28,695 10,994 - -100.0% (28,695) PARKS AND RECREATION Personnel 147,532 153,637 185,708 69,043 169,313-8.8% (16,395) Materials and Supplies 10,094 14,237 19,800 12,515 19,8000.0% - Support Services and Charges 109,781 96,057 91,900 44,677 91,9000.0% - Transfers 45,000 42,000 42,000 - 42,0000.0% - Total Parks and Recreation 312,407 305,931 339,408 126,235 323,013-4.8% (16,395) GENERAL FUND TOTAL EXPENDITURES 5,261,098 5,185,536 5,268,884 2,221,376 5,323,2771.0% 54,393 REVENUE OVER/(UNDER) EXPENDITURES (146,064) (33,837) (146,989) (375,513) (227,882) City Council Expenditure Coding: 101-41110- ActualActualBudgetTo DateRequested PercentDollar PERSONAL SERVICES20092010201120112012ChangeChange 101FULL-TIME REGULAR 102FULL-TIME OVERTIME 103PART-TIME 15,600 15,600 15,600 7,800 15,6000.0% - 106OTHER 111SEVERANCE PAY 121PERA CONTRIB - CITY SHARE - - - - - - 122FICA CONTRIB - CITY SHARE 1,194 1,194 1,200 597 1,2000.0% - 131EMPLOYEE INSURANCE - CITY SHARE 141UNEMPLOYMENT COMPENSATION 151WORKERS COMPENSATION TOTAL PERSONAL SERVICES 16,794 16,794 16,800 8,397 16,8000.0% - MATERIALS & SUPPLIES 245GENERAL SUPPLIES 3,064 1,175 1,300 618 3,000130.8% 1,700 TOTAL MATERIALS & SUPPLIES 3,064 1,175 1,300 618 3,000130.8% 1,700 SUPPORT SERVICES/CHARGES 302CONSULTING FEES - - - - - - 331TRAVEL, CONFERENCE & SCHOOLS 2,968 2,270 3,500 1,378 4,50028.6% 1,000 351PRINTING AND PUBLISHING - - - - - - 400CONTRACTUAL SERVICES - - 36,649 3,120 --100.0% (36,649) 410RENTALS - - - - - - 433DUES AND SUBSCRIPTIONS 43,190 43,506 43,169 18,657 47,69010.5% 4,521 440MISC SERVICES - - 19,112 9,658 34,12578.6% 15,013 TOTAL SUPPORT SERVICES/CHARGES 46,158 45,776 102,430 32,813 86,315-15.7% (16,115) TRANSFERS 720OPERATING TRANSFERS - - - - 13,600 13,600 TOTAL TRANSFERS - - - - 13,600 13,600 TOTAL Council 66,016 63,745 120,530 41,828 119,715-0.7% (815) BUDGET COMMENTS: MAYOR AND COUNCIL DEPT 41110 Code # 103Council Salaries: Mayor $300/mo, Council $250/mo 331Travel, Conferences, Schools2,000 Appreciation Activities2,500 433Subscriptions & Memberships Lake Minnetonka Conservation District (LMCD) 30,473 Metro Cities3,140 League of MN Cities 6,415 Excelsior Chamber of Commerce July 4th7,500 Metropolitan Mayors20 Other 142 47,690 440Contingency for wage & benefit adjustments34,125 Transfer to Southshore Community Center 720 13,600 ADMINSTRATION Expenditure Coding: 101-41300- ActualActualBudgetTo DateRequestedPercentDollar PERSONAL SERVICES20092010201120112012ChangeChange 101FULL-TIME REGULAR 115,076 112,654 113,539 58,410 284,291 150.4% 170,752 102FULL-TIME OVERTIME - - - - - - 103PART-TIME - - - - - - 106OTHER - - - - - - 111SEVERANCE PAY - - - - - - 121PERA/ICMA CONTRIB - CITY SHARE 7,767 7,598 8,232 4,220 20,611150.4% 12,379 122FICA CONTRIB - CITY SHARE 8,680 8,042 8,686 4,323 21,748150.4% 13,062 131EMPLOYEE INSURANCE - CITY SHARE 11,398 12,482 12,371 3,455 33,369169.7% 20,998 141UNEMPLOYMENT COMPENSATION 6,365 3,967 - 10 - - 151WORKERS COMPENSATION - - - - - - TOTAL PERSONAL SERVICES 149,286 144,743 142,828 70,418 360,019152.1% 217,191 MATERIALS & SUPPLIES 200OFFICE SUPPLIES 7,000 7,000 208POSTAGE 14,245 14,245 221MAINTENANCE OF EQUIPMENT - - - - 1,700 1,700 245GENERAL SUPPLIES 40 - - - 1,150 1,150 TOTAL MATERIALS & SUPPLIES 40 - - - 24,095 - 24,095 SUPPORT SERVICES/CHARGES 321COMMUNICATIONS - TELEPHONE 944 873 960 480 960 0.0% - 331TRAVEL, CONFERENCE & SCHOOLS 1,618 1,333 2,700 1,546 5,895118.3% 3,195 351PRINTING AND PUBLISHING 3,200 400CONTRACTUAL SERVICES 4,305 - - - 27,965 27,965 433DUES AND SUBSCRIPTIONS 1,042 947 1,100 1,066 1,91574.1% 815 440MISC SERVICES - - - - - - TOTAL SUPPORT SERVICES/CHARGES 7,909 3,153 4,760 3,092 39,935739.0% 31,975 CAPITAL OUTLAY 540MACHINERY & EQUIPMENT - - - - - - 560FURNITURE AND FIXTURES - - - - - - 580OTHER IMPROVEMENTS - - - - - - TOTAL CAPITAL OUTLAY - - - - - - TOTAL ADMINISTRATION 157,235 147,896 147,588 73,510 424,049187.3% 273,261 BUDGET COMMENTS: ADMINISTRATION DEPT 41300 Code # 1011 FTE Administrator, .25 FTE Executive Scretary = Salary and benefits No salary increase, benefits increase included Salary performance based part of merit pool located in Council Contingency 321Cell Phone reimbursment for base Blackberry Plan only, no fees or taxes included. Employee owns phone 331Reimbursment for mileage to meetings and events average about $55.00 per month in mileage. Conferences include LMC and MCMA annual conference, travel, meals, lodging - $1,200 1 regional or national conference approximately $1,900 400Consulting Svcs. 433Subscriptions & Memberships ICMA = % based on salary approximately 800 810 MCMA = 125 120 MAMA = 40 180 MPELRA 250 1360 GENERAL GOVERNMENT Expenditure Coding: 101-41400- ActualActualBudgetTo DateRequestedPercentDollar PERSONAL SERVICES20092010201120112012ChangeChange 101FULL-TIME REGULAR 124,456 114,245 118,140 68,132 --100.0% (118,140) 102FULL-TIME OVERTIME 422 - - - - - 103PART-TIME 52,523 58,544 60,235 26,710 --100.0% (60,235) 121PERA CONTRIB - CITY SHARE 11,520 11,440 12,932 6,719 --100.0% (12,932) 122FICA CONTRIB - CITY SHARE 13,510 11,400 13,646 7,209 --100.0% (13,646) 131EMPLOYEE INSURANCE - CITY SHAR 17,325 19,049 21,434 10,146 --100.0% (21,434) 141UNEMPLOYMENT COMPENSATION - 9 - - - - 151WORKERS COMPENSATION - - - - - - TOTAL PERSONAL SERVICES 219,756 214,687 226,387 118,916 --100.0% (226,387) MATERIALS & SUPPLIES 200OFFICE SUPPLIES 4,276 2,991 6,000 2,179 --100.0% (6,000) 208POSTAGE 10,658 9,957 11,000 3,738 --100.0% (11,000) 221MAINTENANCE OF EQUIPMENT - - - - - - 240SMALL TOOLS AND MINOR EQUIPMEN - - - - - - 245GENERAL SUPPLIES 2,926 1,616 1,500 - --100.0% (1,500) TOTAL MATERIALS & SUPPLIES 17,860 14,564 18,500 5,917 --100.0% (18,500) SUPPORT SERVICES/CHARGES 302CONSULTING FEES - - - - - - 321COMMUNICATIONS - TELEPHONE - - - - - - 331TRAVEL, CONFERENCE & SCHOOLS 3,529 1,428 2,950 524 --100.0% (2,950) 351PRINTING AND PUBLISHING 890 1,515 2,000 776 --100.0% (2,000) 400CONTRACTUAL SERVICES 26,695 27,582 27,000 13,397 --100.0% (27,000) 433DUES AND SUBSCRIPTIONS 393 695 400 295 --100.0% (400) 437TAXES/LICENSES - - - 64 - - 440MISC SERVICES - - - - - - TOTAL SUPPORT SERVICES/CHARGES 31,507 31,220 32,350 15,056 --100.0% (32,350) CAPITAL OUTLAY 540MACHINERY & EQUIPMENT 6,540 1,213 - - - - 560FURNITURE AND FIXTURES - - - - - - 580OTHER IMPROVEMENTS - - - - - - TOTAL CAPITAL OUTLAY 6,540 1,213 - - - - TOTAL GENERAL GOVERNMENT 275,663 261,684 277,237 139,889 --100.0% - BUDGET COMMENTS: GENERAL GOVERNMENT/CITY CLERK DEPT 41400 Code #2011 101 Full-Time Deputy Clerk @ .70 FTE and Receptionist @ .70 FTE. Part-time staff = .65 FTE(1) Communications/recycling coordinator and Web maintenance @ .4 FTE. 200Copier/printer paper, pen's, paper clips, etc for all departments.6,000 208Postage meter fees 5,000 Newsletter postage (est. $535/mo)6,000 221Copier and office equipment maintenance0 245 Software upgrades (In-Design, Illustrator,900 Acrobat and Adobe Photoshop) 331State Clerks Conference - Jean/Twila550 Misc. Seminars, Mileage & MCFOA Mtgs200 Training/Educ - Tuition Reimb ($2K-Jean / 0 $200 Twila/200 Pat /350 Julie/350 Pamela750 351Legal Notices - All General Fund1,500 except Capital Projects 400Council Packet Delivery & Video Tape2,400 Council Recording Secretary7,600 Newsletter Mail Service - Midwest Mailing4,500 Code Book Web Host200 Code Book Update1,500 Document Image Service0 Document Destruction300 Newsletter Printing Service ($875 / month)10,500 433MCFOA Dues (Jean and Twila $40 ea)80 IIMC - Int'l. Clerks Assoc. Dues -Jean125/Twi75200 Municipals Organization Dues25 ELECTIONS Expenditure Coding: 101-41410- ActualActualBudgetTo DateRequestedPercentDollar PERSONAL SERVICES20092010201120112012ChangeChange 101FULL-TIME REGULAR 655 22,765 3,784 221 --100.0% (3,784) 103PART-TIME - 11,069 - - - - 121PERA CONTRIB - CITY SHARE 44 1,594 274 16 --100.0% (274) 122FICA CONTRIB - CITY SHARE 50 1,732 289 17 --100.0% (289) 131EMPLOYEE INSURANCE - CITY SHARE 91 2,704 434 19 --100.0% (434) TOTAL PERSONAL SERVICES 840 39,864 4,781 273 --100.0% (4,781) MATERIALS & SUPPLIES 200OFFICE SUPPLIES 280 181 - - - - 208POSTAGE 157 397 250 - --100.0% (250) 221MAINTENANCE OF EQUIPMENT 1,585 1,665 2,050 1,665 --100.0% (2,050) 245ELECTIONS/GENERAL SUPPLIES 2 1,327 - - - - TOTAL MATERIALS & SUPPLIES 2,024 3,570 2,300 1,665 --100.0% (2,300) SUPPORT SERVICES/CHARGES 304LEGAL FEES - - - - - - 331TRAVEL, CONFERENCE & SCHOOLS 25 340 - - - - 351PRINTING AND PUBLISHING - 1,168 - - - - 440MISC SERVICES - - - - - - TOTAL SUPPORT SERVICES/CHARGES 25 1,508 - - - - CAPITAL OUTLAY 560FURNITURE AND FIXTURES - - - - - - TOTAL CAPITAL OUTLAY - - - - - - TOTAL ELECTIONS 2,889 44,942 7,081 1,938 --100.0% (7,081) BUDGET COMMENTS: ELECTIONS DEPT 41410 Code # 101Personnel is .2 Executive Secretary/Deputy Clerk during election year and .05 Executive Secretary/Deputy Clerk - Non-Election Years - Includes all costs 103 Part-time personnel consists of Election Judges Est. 32 Judges working Primary; 44 Judges working General Est. 18 hrs/judge & extra training on equipment 200 Election Office Supplies (misc.) 221Equipment Maintenance - 11 voting machines 245 General supplies - forms, posters, rosters, etc. 351Printing and publishing - ballots, envelopes, etc. FINANCE Expenditure Coding: 101-41500- ActualActualBudgetTo DateRequestedPercentDollar PERSONAL SERVICES20092010201120112012ChangeChange 101FULL-TIME REGULAR132,533118,664120,79165,483102,399-15.2% (18,392) 121PERA CONTRIB - CITY SHARE8,9247,2208,7574,7477,424-15.2% (1,333) 122FICA CONTRIB - CITY SHARE10,1028,4849,2414,5137,834-15.2% (1,407) 131EMPLOYEE INSURANCE - CITY SHARE14,47312,87414,4353,89110,759-25.5% (3,676) TOTAL PERSONAL SERVICES166,032147,242153,22478,634128,416-16.2% (24,808) MATERIALS & SUPPLIES 200OFFICE SUPPLIES604109 - 75 - - 221MAINTENANCE OF EQUIPMENT6,1836,521 6,700 6,842 7,0004.5% 300 245GENERAL SUPPLIES165946 250 50 30020.0% 50 TOTAL MATERIALS & SUPPLIES6,9527,5766,9506,9677,3005.0% 350 SUPPORT SERVICES/CHARGES 301AUDITING & ACCOUNTING SERVICES - 3,400 - 3,106 3,400 3,400 331TRAVEL, CONFERENCE & SCHOOLS 2,166 2,323 3,300 2,514 2,300-30.3% (1,000) 351PRINTING AND PUBLISHING 720 597 500 547 65030.0% 150 360UNALLOCATED INS - LTD - - - - - - 400CONTRACTUAL SERVICES 719 721 1,000 721 1,0000.0% - 433DUES AND SUBSCRIPTIONS 698 60 1,000 290 1,0000.0% - 440MISC SERVICES - - - - - - 450BANK SERVICE CHARGES 496 121 775 44 8003.2% 25 TOTAL SUPPORT SERVICES/CHARGES 4,799 7,222 6,575 7,222 9,15039.2% 2,575 CAPITAL OUTLAY 540MACHINERY & EQUIPMENT 1,678 - - - - - 560FURNITURE AND FIXTURES - - - - - - 580OTHER IMPROVEMENTS 805 - - - - - TOTAL CAPITAL OUTLAY 2,483 - - - - - TOTAL FINANCE 180,266 162,040 166,749 92,823 144,866-13.1% (21,883) BUDGET COMMENTS: FINANCE DEPT 41500 Code # 1011.0 FTE Finance Director and .70 FTE Sr. Accounting Clerk 221Finance software support & enhancements7,000 Fund accounting, Payroll, Util Bill Software 245Books & Publications300 331Travel, Conferences & Schools: GFOA Local100 GFOA State1000 Mileage200 Educational - Tuition Reimbusement1000 Nat'l. GFOA Conference 0 351Publish financial statements and budget650 433GFOA - State and National1000 Submittal fee - GFOA Cert. of Excellence 450Bank & Broker ServIce Charges800 PROFESSIONAL SERVICES Expenditure Coding: 101-41600- ActualActualBudgetTo DateRequestedPercentDollar SUPPORT SERVICES/CHARGES20092010201120112012ChangeChange 301AUDITING & ACCOUNTING SERVICES 19,835 20,573 22,500 15,500 24,0006.7% 1,500 304CIVIL LEGAL CONTRACT 82,567 36,989 47,500 28,298 44,400-6.5% (3,100) 304PROSECUTION CONTRACT 30,224 27,500 33,000 33,0000.0% - 400CONTRACTUAL ASSESSOR SERVICES 90,549 93,492 96,000 94,259 97,9202.0% 1,920 440MISC SERVICES 684 50 - - - - TOTAL SUPPORT SERVICES/CHARGES 223,859 178,604 199,000 138,057 199,3200.2% 320 TOTAL PROFESSIONAL SERVICES 223,859 178,604 199,000 138,057 199,3200.2% 320 BUDGET COMMENTS: PROFESSIONAL SERVICES Budget DEPT 41600 2011 Code # 301covers the annual audit this was bit in 2008 and is a three year agreement 25,000 304contract for civil - retainer, mileage, coping, other civil cases 47,500 304contract for prosecuting attorney retainer and forfeitures 33,000 400contract for the assessor with Hennepin County 96,000 County Assessor, Auditor, and Attorney are at end of three year contract term on December 31, 2011 NOTE: 2009 City incurred significant fees related to Ron Johnson Litigation Civil retainer currenlty $1,850 per month. Mileage, copying, etc, extra. Special civil work billed out separate e.g. Ron Johnson Prosecution retainer currenlty $2,291.66 per month. Forfeitures not included in general retainer and billed separately at $85 per hour PLANNING Revenue Coding: 101- Expenditure Coding: 101-41910- ActualActualBudgetYTDRequestedPercentDollar REVENUE20092010201120112012ChangeChange 34103Zoning and Subdivision Fees 5,738 2,824 4,500 1,692 4,500 - TOTAL REVENUE 5,738 2,824 4,500 1,692 4,500 - - ActualActualBudgetYTDRequestedPercentDollar PERSONAL SERVICES20092010201120112012IncreaseIncrease 101FULL-TIME REGULAR 141,729 138,584 133,024 66,682 133,8870.6% 863 102OVERTIME - - - - - 103PART-TIME 15,027 1,142 - - - 106OTHER - - - - - 111SEVERANCE PAY - - - - - 121PERA CONTRIB - CITY SHARE 10,376 9,274 9,644 4,774 9,7070.7% 63 122FICA CONTRIB - CITY SHARE 11,106 8,971 10,176 4,642 10,2420.6% 66 131EMPLOYEE INSURANCE - CITY SHAR 17,236 17,582 17,850 4,196 16,830-5.7% (1,020) 141UNEMPLOYMENT COMPENSATION - - - - - 151WORKERS COMPENSATION - - - - - TOTAL PERSONAL SERVICES 195,474 175,553 170,694 80,294 170,6660.0% (28) MATERIALS & SUPPLIES 200OFFICE SUPPLIES 510 71144 - - 221MAINTENANCE OF EQUIPMENT 405 - 405 4050.0% - 245GENERAL SUPPLIES 1,223 78 250 12 2500.0% - TOTAL MATERIALS & SUPPLIES 2,138 149 655 156 6550.0% - SUPPORT SERVICES/CHARGES 304LEGAL FEES - - - - - - 321COMMUNICATIONS - CELLULAR PHON 1,301 1,109 960 492 800-16.7% (160) 331TRAVEL, CONFERENCE & SCHOOLS 1,904 4,177 5,600 2,456 4,012-28.4% (1,588) 351PRINTING AND PUBLISHING 1,298 732 1,000 682 1,0000.0% - 400CONTRACTUAL SERVICES 3,660 - 3,400 2,500-26.5% (900) 433DUES AND SUBSCRIPTIONS 827 864 850 1,011 1,10029.4% 250 440MISC SERVICES - - - - - TOTAL SUPPORT SERVICES/CHARGES 8,990 6,882 11,810 4,641 9,412-20.3% (2,398) CAPITAL OUTLAY 540MACHINERY & EQUIPMENT - - - - - - 560FURNITURE AND FIXTURES - - - - - - 580OTHER IMPROVEMENTS - - - - - - TOTAL CAPITAL OUTLAY - - - - - - TOTAL PLANNING 206,602 182,584 183,159 85,091 180,733-1.3% (2,426) Net Levy Impact$ 200,864$ 179,760$ 178,659$ 83,399$ 176,233$ (0)$ (2,426) BUDGET COMMENTS: PLANNING & ZONING DEPT 41910 Code # 101 Personnel consist of .95 Planning director and .9 planning assistant includes all wages and benefits 245 Books Graphics materials250 Franklin Planner Supplies0 Hennepin Co. Aerial Pictometry/Software0 Microsoft Office Software0 321Cellular phone 331 Computer Training (GIS Training) Misc. (planning commission)Conferences/Seminars - possible in-house training1000 Mileage1000 Sensible Land Use Coalition Meetings1000 GTS Training Session - 7 P.C. Members0 Education 400 Nat. Conf2200 400recording secretary = 24 meetings @ $1002400 433 APA850 MN APA APA Journal Zoning News Sensible Land Use Coalition MUNICIPAL BUILDINGS Expenditure Coding: 101-41940- ActualActualBudgetTo DateRequestedPercentDollar MATERIALS & SUPPLIES20092010201120112012ChangeChange 221MAINTENANCE OF EQUIPMENT 32,020 48,384 14,000 26,824 14,0000.0% - 223MAINTENANCE OF BUILDINGS 119 883 - 1,930 - - 245GENERAL SUPPLIES 2,182 1,977 2,500 911 2,5000.0% - TOTAL MATERIALS & SUPPLIES 34,321 51,244 16,500 29,665 16,5000.0% - SUPPORT SERVICES/CHARGES 302CONSULTING FEES - - - - - - 321COMMUNICATIONS - Warner Conn. 6,523 2,771 34,000 1,772 34,0000.0% - 331TRAVEL, CONFERENCE & SCHOOLS - 542 - - - - 360INSURANCE 98,796 33,942 105,000 82,285 105,0000.0% - 380UTILITY SERVICES 10,671 7,700 11,000 4,030 11,0000.0% - 400CONTRACTUAL SERVICES 6,640 8,173 7,500 5,883 7,5000.0% - 410RENTALS 1,328 1,368 250 670 2500.0% - 437TAXES/LICENSES - - - 440MISC SERVICES - - - TOTAL SUPPORT SERVICES/CHARGES 123,958 54,496 157,750 94,640 157,7500.0% - CAPITAL OUTLAY 520BUILDINGS & STRUCTURES - - - - - - 540MACHINERY & EQUIPMENT - 15,713 - 1,040 - - 560FURNITURE AND FIXTURES - - - - - - 580OTHER IMPROVEMENTS - - - - - - TOTAL CAPITAL OUTLAY - 15,713 - 1,040 - - EDA DEBT SERVICE 601BOND PRINCIPAL - - 50,000 --100.0% (50,000) 611BOND INTEREST 5,425 2,959 53,950 --100.0% (53,950) TOTAL EDA DEBT SERVICES 5,425 2,959 103,950 - --100.0% (103,950) TRANSFERS 720OPERATING TRANSFERS 99,773 160,368 - - 103,950 103,950 TOTAL TRANSFERS 99,773 160,368 - - 103,950 103,950 TOTAL MUNICIPAL BUILDINGS 263,477 284,780 278,200 125,345 278,2000% - BUDGET COMMENTS: MUNICIPAL BLDG. CITY HALL DEPT 41940 Code # 221 Copier - Ricoh 3,300 Copier - Ricoh Color 2,500 Laserfiche Software Assurance Plan 6,300 Office Printers / folding machine 200 Postage machine lease & maint 1,400 13,700 245General Supplies - cleaning supplies, ice control, paper, etc. 2,500 321telephone and data through Warner Connect @ $2,800 month 34,000 360Insurance Property/Casualty, WC, etc. 105,000 380Utilities 11,000 400Contractual Services - janitorial, Carpet, and pest control 7,500 720 103,950 Debt Service Payments (for City Hall public project bonds) POLICE Expenditure Coding: 101-42100- ActualActualBudgetTo DateRequestedPercentDollar MATERIALS & SUPPLIES20092010201120112012ChangeChange 245GENERAL SUPPLIES - 1,367 - - - - TOTAL MATERIALS & SUPPLIES - 1,367 - - - - SUPPORT SERVICES/CHARGES 380UTILITY SERVICES 26 41 50 18 --100.0% (50) 400CONTRACTUAL SERVICES 941,396 947,298 991,700 497,030 987,085-0.5% (4,615) 440MISC SERVICES 2,567 1,998 4,000 1,644 2,000-50.0% (2,000) TOTAL SUPPORT SERVICES/CHARGES 943,989 949,337 995,750 498,692 989,085-0.7% (6,665) CAPITAL OUTLAY 520BUILDINGS & STRUCTURES 232,940 228,068 230,066 115,034 230,0660.0% - TOTAL CAPITAL OUTLAY 232,940 228,068 230,066 115,034 230,0660.0% - TOTAL POLICE PROTECTION 1,176,929 1,178,772 1,225,816 613,726 1,219,151-0.5% (6,665) BUDGET COMMENTS: POLICE DEPT 42100 Code # Contractual services is the contribution to the SLMPD per the JPA. The percentage assessed has changed to 48.49% for budget year 2012. Miscellaneous Services are charges associated with Forfeiture vehicles (tow charges) Capital outlay covers the City's share of the bonds. FIRE Expenditure Coding: 101-42200- ActualActualBudgetTo DateRequestedPercentDollar SUPPORT SERVICES/CHARGES20092010201120112012ChangeChange 400 Excelsior Fire 298,175 298,113 312,548 168,565 307,705-1.5% (4,843) 400 Mound Fire Contract 25,005 24,422 24,582 25,1002.1% 518 TOTAL SUPPORT SERVICES/CHARGES 323,180 322,535 337,130 168,565 332,805-1.3% (4,325) CAPITAL OUTLAY 520BUILDINGS & STRUCTURES 277,270 272,629 270,697 135,349 277,9062.7% 7,209 TOTAL CAPITAL OUTLAY 277,270 272,629 270,697 135,349 277,9062.7% 7,209 TOTAL FIRE PROTECTION 600,450 595,164 607,827 303,914 610,7110.5% 2,884 BUDGET COMMENTS: FIRE DEPT 42100 Code # Support Services and charges covers the contract cost for Mound FD to cover the island and the city's share of the costs for the EFD JPA Buildings & Structures is the city's share of the building bonds and capital equipment. Mound operations cost Capital costs PROTECTIVE INSPECTIONS Expenditure Coding: 101-42400- ActualActualBudgetTo DateRequestedPercentDollar REVENUE20092010201120112012ChangeChange 32210Building Permits 97,651 118,190 70,000 58,626 70,0000.0% - 32215Plan Check Fees 12,336 23,679 11,000 11,469 11,0000.0% - TOTAL REVENUE 109,987 141,869 81,000 70,095 81,0000.0% - ActualActualAdoptedTo DateRequestedPercentDollar PERSONAL SERVICES20092009201120112012IncreaseChange 101FULL-TIME REGULAR 88,521 90,428 83,433 46,735 90,4038.4% 6,970 102PART-TIME 7,275 1,285 1,500 - 1,5000.0% - 121PERA CONTRIB - CITY SHARE 6,267 6,092 6,050 3,388 6,5548.3% 504 122FICA CONTRIB - CITY SHARE 6,646 5,895 6,383 3,191 6,9168.4% 533 131EMPLOYEE INSURANCE - CITY SHARE 10,475 11,381 11,730 2,660 12,6768.1% 946 TOTAL PERSONAL SERVICES 119,184 115,081 109,096 55,974 118,0498.2% 8,953 MATERIALS & SUPPLIES 200OFFICE SUPPLIES - 6 - 154 - - 245GENERAL SUPPLIES 139 22 300 200-33.3% (100) TOTAL MATERIALS & SUPPLIES 139 28 300 154 200-33.3% (100) SUPPORT SERVICES/CHARGES 321COMMUNICATIONS - CELLULAR PHONE 470 244 450 - --100.0% (450) 331TRAVEL, CONFERENCE & SCHOOLS 2,799 2,785 3,000 2,500-16.7% (500) 351PRINTING AND PUBLISHING 668 116 300 19 3000.0% - 400CONTRACTUAL SERVICES 1,610 1,330 2,500 105 2,5000.0% - 433DUES AND SUBSCRIPTIONS 100 100 150 1500.0% - TOTAL SUPPORT SERVICES/CHARGES 5,647 4,575 6,400 124 5,450-14.8% (950) CAPITAL OUTLAY 540MACHINERY & EQUIPMENT 1,298 - 300 - --100.0% (300) 560FURNITURE AND FIXTURES - - - - - - TOTAL CAPITAL OUTLAY 1,298 - 300 - --100.0% (300) TOTAL PROTECTIVE INSPECTIONS 126,268 119,684 116,096 56,252 123,6996.5% 7,603 Net Levy Support 16,281 (22,185) 35,096 (13,843) 42,699 BUDGET COMMENTS: PROTECTIVE INSPECTION DEPT 42400 Code # 101Personnel allocation includes 1 FTE Building official, .05 Planning Dir .10 Planning assistant - costs all inclusive except for increases for 2011 245 Books and other reference material 321Cellular Telephone - switch to "pay as you go" phone Possibility to add wireless internet computer card for remote access in field 331 Inspect. classes Conferences Mileage 351forms are generated in house and being taken electronically 400covers contract inspections in the absence of Joe 433 I.C.B.O. Northstar Chapter - ICBO CITY ENGINEER Expenditure Coding: 101-43010- ActualActualBudgetTo DateRequestedPercentDollar PERSONAL SERVICES20092010201120112012ChangeChange 101FULL-TIME REGULAR 86,821 74,859 86,585 39,580 72,196-16.6% (14,389) 121PERA CONTRIB - CITY SHARE 4,826 4,993 6,277 2,852 5,234-16.6% (1,043) 122FICA CONTRIB - CITY SHARE 6,581 5,437 6,624 3,000 5,523-16.6% (1,101) 131EMPLOYEE INSURANCE - CITY SHARE 9,160 9,208 11,617 2,397 7,919-31.8% (3,698) TOTAL PERSONAL SERVICES 107,388 94,497 111,103 47,829 90,872-18.2% (20,231) MATERIALS & SUPPLIES 200OFFICE SUPPLIES 395 119 300 4 150-50.0% (150) 221MAINTENANCE OF EQUIPMENT - - 830 - --100.0% (830) 245GENERAL SUPPLIES 346 33 125 - 50-60.0% (75) TOTAL MATERIALS & SUPPLIES 741 152 1,255 4 200-84.1% (1,055) SUPPORT SERVICES/CHARGES 303ENGINEERING FEES 1,825 4,620 5,000 170 5,0000.0% - 321COMMUNICATIONS - CELLULAR PHONE 547 411 700 60 60-91.4% (640) 331TRAVEL, CONFERENCE & SCHOOLS 3,375 1,400 3,500 627 2,500-28.6% (1,000) 351PRINTING AND PUBLISHING 792 177 500 40 300-40.0% (200) 400CONTRACTUAL SERVICES - - 250 - --100.0% (250) 410RENTAL 267 - 1,000 - 600-40.0% (400) 433DUES AND SUBSCRIPTIONS 833 2,197 1,470 - 3,200117.7% 1,730 437TAXES/LICENSES - 132 900 - 300-66.7% (600) TOTAL SUPPORT SERVICES/CHARGES 7,639 8,937 13,320 897 11,960-10.2% (1,360) CAPITAL OUTLAY 540MACHINERY & EQUIPMENT 2,854 538 1,000 - --100.0% (1,000) 560FURNITURE AND FIXTURES - - - - - - 580OTHER IMPROVEMENTS - - - - - - TOTAL CAPITAL OUTLAY 2,854 538 1,000 - --100.0% (1,000) TOTAL CITY ENGINEER 118,622 104,124 126,678 48,730 103,032-18.7% (23,646) BUDGET COMMENTS: CITY ENGINEER DEPT 43010 Code # 101.9 City Engineer, .20 FTE clerical - in 2010 only .10 200 Covers general supplies specific to engineering General supplies -Books and materials Covers software maintenance agreements, was in Subscriptions and memberships 221 303Engineering - miscellaneous consulting and/or studies 321 - Cellular telephone for GPS Data 331 - Travel, Conference, & Schools 351 - Printing and publishing 410 - Rentals - Survey grade GPS @ $200 per day 433 - Subscriptions and memberships 437PE and CE license PUBLIC WORKS Expenditure Coding: 101-43050- ActualActualBudgetTo DateRequestedPercentDollar PERSONAL SERVICES20092010201120112012IncreaseChange 101FULL-TIME REGULAR 220,972 227,435 142,390 116,809 325,676128.7% 183,286 102OVERTIME 390 39 2,500 - 2,5000.0% - 103PART-TIME - 1,302 - - - - 121PERA CONTRIB - CITY SHARE 14,906 15,336 10,323 8,469 23,611128.7% 13,288 122FICA CONTRIB - CITY SHARE 16,364 16,770 10,893 8,642 24,914128.7% 14,021 131EMPLOYEE INSURANCE - CITY SHARE 26,969 28,945 18,001 8,267 41,932132.9% 23,931 TOTAL PERSONAL SERVICES 279,601 289,827 184,107 142,187 418,633127.4% 234,526 MATERIALS & SUPPLIES 200OFFICE SUPPLIES 16 126 200 101 2000.0% - 212MOTOR FUELS & LUBRICATION 27,668 37,660 43,000 28,200 51,00018.6% 8,000 221MAINTENANCE OF EQUIPMENT 19,373 15,237 16,000 7,718 16,0000.0% - 223MAINTENANCE OF BUILDINGS 865 1,502 2,000 29 4,000100.0% 2,000 240SMALL TOOLS AND MINOR EQUIPMENT 908 757 1,000 520 1,77577.5% 775 245GENERAL SUPPLIES 9,970 6,867 9,000 3,168 99,6001006.7% 90,600 TOTAL MATERIALS & SUPPLIES 58,800 62,149 71,200 39,736 172,575142.4% 101,375 SUPPORT SERVICES/CHARGES 305DRUG TESTING - - 1,300 - 1,3000.0% - 321COMMUNICATIONS - TELEPHONE 1,527 1,950 3,200 1,127 3,2000.0% - 331TRAVEL, CONFERENCE & SCHOOLS 2,800 3,060 3,200 2,775 7,450132.8% 4,250 351PRINTING AND PUBLISHING 2,896 - - - - - 380UTILITY SERVICES 9,996 10,048 14,000 6,513 14,3002.1% 300 399UTILITIES - STREET LIGHTS - 41,049 400CONTRACTUAL SERVICES 20,888 22,783 16,190 10,746 60,190271.8% 44,000 410RENTALS 283 331 1,000 - 1,0000.0% - 433DUES AND SUBSCRIPTIONS 1,518 1,584 1,500 1,500 1,5000.0% - 437TAXES/LICENSES 317 846 850 514 8500.0% - 440MISC SERVICES 314 505 200 372 3,6001700.0% 3,400 TOTAL SUPPORT SERVICES/CHARGES 40,539 41,107 41,440 23,547 134,439224.4% 92,999 CAPITAL OUTLAY 520BUILDINGS & STRUCTURES - - - - - 540MACHINERY & EQUIPMENT 5,003 - - - - - 560FURNITURE AND FIXTURES - - - - - - 580OTHER IMPROVEMENTS - - - - - - TOTAL CAPITAL OUTLAY 5,003 - - - - - TRANSFERS 720OPERATING TRANSFERS - EQUIPMENT 175,000 100,000 50,000 - 771,0001442.0% 721,000 TOTAL TRANSFERS 175,000 100,000 50,000 - 771,0001442.0% 721,000 TOTAL PUBLIC WORKS 558,943 493,083 346,747 205,470 1,496,647331.6% 1,149,900 BUDGET COMMENTS: PUBLIC WORKS SERVICE DEPT 43050 Code # 101 - Personnel was modified using actual time reports for last 6 months of 2009 & first 6 months of 2010 General Public works consists of .5 Director, .3 LEO, .1 Utiltiy Lead and .9 Shop Tech. Wages include 2% increase and all associated benefits. 212 - Gas and diesel fuel for trucks and other equipment51,000 221 - Equipment Maintenance16,000 223 - Building Maintenance - general routine maintenance + $2,000 for Salt Storage bldg maint2,000 240 - small tools1,000 245 General equipment9,000 305 - Drug monitoring and testing, including annual dues to LMCIT 1,300 3213,200 - Telephones, pager & cable modem; internet weather, Alarm cell monitoring 3313,200 - Travel, Conferences, & Schools Safety Training - SafeAssure (OSHA mandate) 380 - Utilities - Gas & Electric14,000 400 - Contractual Services16190 Laundry service - uniforms, towels- $170 wk x 52 wks9100 Janitorial Services5940 Pest Control Fire Suppression System Monitoring300 Annual Crane Inspections (2)850 410 - Rentals1,000 433Misc-150; All Data Automotive Tech Service-20001,500 437Hazardous Waste License - Dept of Rev 850 Hennepin Co. Hazardous Waste Misc Licenses(Boiler,Irrigation,FireExtingInsp) 440 Miscellaneous Charges e.g. mail box damage, damage to private property, etc. 200.00 72050,000 Transfer to Equipment Replacement Fund STREETS AND ROADS Expenditure Coding: 101-43100- ActualActualBudgetTo DateRequestedPercentDollar PERSONNEL SERVICES20092010201120112012IncreaseChange 101FULL-TIME REGULAR 55,417 70,545 87,832 33,478 --100.0% (87,832) 102OVERTIME 223 129 500 329 --100.0% (500) 103PART-TIME 460 - - - - - 106OTHER - - - - - - 111SEVERANCE PAY - - - - - - 121PERA CONTRIB - CITY SHARE 3,730 4,925 6,368 2,451 --100.0% (6,368) 122FICA CONTRIB - CITY SHARE 4,206 5,266 6,719 2,504 --100.0% (6,719) 131EMPLOYEE INSURANCE - CITY SHARE 5,810 7,957 12,040 790 --100.0% (12,040) 141UNEMPLOYMENT COMPENSATION - - - - - - 151WORKERS COMPENSATION - - - - - - TOTAL PERSONAL SERVICES 69,846 88,822 113,459 39,552 --100.0% (113,459) MATERIALS & SUPPLIES 221MAINTENANCE OF EQUIPMENT - - - - - - 240SMALL TOOLS AND MINOR EQUIPMENT - 45 - - - 245GENERAL SUPPLIES 53,168 80,208 85,000 30,795 --100.0% (85,000) TOTAL MATERIALS & SUPPLIES 53,168 80,253 85,000 30,795 --100.0% (85,000) SUPPORT SERVICES/CHARGES 331TRAVEL, CONFERENCE & SCHOOLS - - 4,000 --100.0% (4,000) 351PRINTING AND PUBLISHING - - - - - 400CONTRACTUAL SERVICES 27,233 21,068 30,000 1,702 --100.0% (30,000) 440MISC SERVICES - 206 - - - TOTAL SUPPORT SERVICES/CHARGES 27,233 21,274 34,000 1,702 --100.0% (34,000) CAPITAL OUTLAY 540MACHINERY & EQUIPMENT - - - - - - 580OTHER IMPROVEMENTS - - - - - - TOTAL CAPITAL OUTLAY - - - - - - TRANSFERS 720OPERATING TRANSFERS - STREETS 700,000 700,000 700,000 - --100.0% (700,000) TOTAL TRANSFERS 700,000 700,000 700,000 - --100.0% (700,000) TOTAL STREETS & ROADWAYS850,247890,349932,45972,0490-100.0% (932,459) BUDGET COMMENTS: STREETS AND ROADWAYS DEPT 43100 Code # 101 1.2 FTE LEO and .3 FTE Utility Supervisor. 245 - General Supplies - Rock, gravel, black dirt & asphalt, Rock and Aggregates85,000 Black dirt, asphalt patching, castings & rings, etc. 331 Travel, Conferences, and Schoosl - safety training, refresher training, etc.4,000 400 Contractual services includes roadway striping, street sweeping, etc.30,000 720Transfer to Local Street Reconstruction Fund to support road program721,000 ICE AND SNOW REMOVAL Expenditure Coding: 101-43125- ActualActualBudgetTo DateRequestedPercentDollar PERSONAL SERVICES20092010201120112012IncreaseChange 101FULL-TIME REGULAR 23,995 27,444 38,238 22,415 36,052-5.7% (2,186) 102OVERTIME 5,226 18,317 7,500 10,408 7,5000.0% - 103PART-TIME - - - - - - 106OTHER - - - - - - 111SEVERANCE PAY - - - - - - 121PERA CONTRIB - CITY SHARE 1,981 2,645 2,772 2,380 3,06410.5% 292 122FICA CONTRIB - CITY SHARE 2,178 2,759 2,925 2,407 3,33213.9% 407 131EMPLOYEE INSURANCE - CITY SHARE 2,615 3,887 5,132 3,731 5,076-1.1% (56) 141UNEMPLOYMENT COMPENSATION - - - - - - 151WORKERS COMPENSATION - - - - - - TOTAL PERSONAL SERVICES 35,995 55,052 56,567 41,341 55,024-2.7% (1,543) MATERIALS & SUPPLIES 245GENERAL SUPPLIES 38,457 32,451 45,117 14,211 45,1170.0% - TOTAL MATERIALS & SUPPLIES 38,457 32,451 45,117 14,211 45,1170.0% - TOTAL ICE & SNOW CONTROL 74,452 87,503 101,684 55,552 100,141-1.5% (1,543) BUDGET COMMENTS: SNOW AND ICE REMOVAL DEPT 43125 Code # 101Staffing allocation is equivalent to 0.65 Full-Time Equivalent 245General Supplies covers the purchase of salt, sand, cutting blades, etc. 45,117 TRAFFIC CONTROL Expenditure Coding: 101-43160- ActualActualBudgetTo DateRequestedPercentDollar PERSONAL SERVICES20092010201120112012IncreaseChange 101FULL-TIME REGULAR - - - - - - 102PART-TIME - - - - - - 121PERA CONTRIB - CITY SHARE - - - - - - 122FICA CONTRIB - CITY SHARE - - - - - - 131EMPLOYEE INSURANCE - CITY SHARE - - - - - - TOTAL PERSONAL SERVICES - - - - - - MATERIALS & SUPPLIES 221MAINTENANCE OF EQUIPMENT - - - - - - 245GENERAL SUPPLIES 2,873 2,528 5,000 2,214 --100.0% (5,000) TOTAL MATERIALS & SUPPLIES 2,873 2,528 5,000 2,214 --100.0% (5,000) SUPPORT SERVICES/CHARGES 303ENGINEERING FEES - - - - - - 380UTILITY SERVICES 294 278 300 125 --100.0% (300) 399UTILITIES - STREET LIGHTS 41,049 38,882 41,049 17,857 --100.0% (41,049) 400CONTRACTUAL SERVICES 2,321 1,733 10,800 5,751 --100.0% (10,800) 440MISC SERVICES - - - - - - TOTAL SUPPORT SERVICES/CHARGES 43,664 40,893 52,149 23,733 --100.0% (52,149) TOTAL TRAFFIC CONTROL 46,537 43,421 57,149 25,947 --100.0% (57,149) BUDGET COMMENTS: TRAFFIC CONTROL/STREET LIGHTING DEPT 43160 Code # This budget covers the operational cost of street lights, traffic signals and street signs. the major change in this budget is preparing for the new federal requirement for street signs. Dollars are budgeted to hire a consultant to conduct a comprehensive sign inventory. 245General Supplies covers the costs associated with light replacement for stop lights. 6,000 380 - Utilities - street lights 41,049 400consulting services to conduct the sign inventory and reflectivity study. 10,800 SANITATION/WEEDS/WASTE REMOVAL Expenditure Coding: 101-43200- ActualActualBudgetTo DateProjectedPercentDollar PERSONAL SERVICES20092010201120112012IncreaseChange 101FULL-TIME REGULAR 1,365 4,588 1,500 162 --100.0% (1,500) 102OVERTIME 859 272 200 - --100.0% (200) 121PERA CONTRIB - CITY SHARE 150 340 245 12 --100.0% (245) 122FICA CONTRIB - CITY SHARE 168 371 260 12 --100.0% (260) 131EMPLOYEE INSURANCE - CITY SHARE 222 256 76 - --100.0% (76) 141UNEMPLOYMENT COMPENSATION - - - - - - 151WORKERS COMPENSATION - - - - - - TOTAL PERSONAL SERVICES 2,764 5,827 2,281 186 --100.0% (2,281) MATERIALS & SUPPLIES 245GENERAL SUPPLIES 21 - 100 101 --100.0% (100) TOTAL MATERIALS & SUPPLIES 21 - 100 101 --100.0% (100) SUPPORT SERVICES/CHARGES 400CONTRACTUAL SERVICES - - 1,000 295 --100.0% (1,000) 440MISC SERVICES - 3,210 3,400 3,444 --100.0% (3,400) TOTAL SUPPORT SERVICES/CHARGES - 3,210 4,400 3,739 --100.0% (4,400) TOTAL SANITATION/WEEDS/WASTE 2,785 9,037 6,781 4,026 --100.0% (6,781) BUDGET COMMENTS: SANITATION/WASTE REMOVAL/WEEDS DEPT 43200 Code # 101 - Personnel consists of staff time to work the annual spring clean-up day 2,281 400 - Contractual Services - roadside spraying 1,000 TREE MAINTENANCE Expenditure Coding: 101-43250- ActualActualBudgetTo DateProjectedPercentDollar PERSONAL SERVICES20092010201120112011IncreaseChange 101FULL-TIME REGULAR 5,617 15,972 10,837 7,748 --100.0% (10,837) 102OVERTIME 378 613 - 244 - - 103PART-TIME - - - - - - 121PERA CONTRIB - CITY SHARE 405 1,152 786 579 --100.0% (786) 122FICA CONTRIB - CITY SHARE 456 1,229 829 571 --100.0% (829) 131EMPLOYEE INSURANCE - CITY SHARE 657 1,659 1,568 222 --100.0% (1,568) 141UNEMPLOYMENT COMPENSATION - - - - - - 151WORKERS COMPENSATION - - - - - - TOTAL PERSONAL SERVICES 7,513 20,625 14,020 9,364 --100.0% (14,020) MATERIALS & SUPPLIES 221MAINTENANCE OF EQUIPMENT 75 - 150 - --100.0% (150) 240SMALL TOOLS AND MINOR EQUIPMENT - - 775 - --100.0% (775) 245GENERAL SUPPLIES 362 107 500 170 --100.0% (500) TOTAL MATERIALS & SUPPLIES 437 107 1,425 170 --100.0% (1,425) SUPPORT SERVICES/CHARGES 331TRAVEL, CONFERENCE & SCHOOLS - - 250 - --100.0% (250) 400CONTRACTUAL SERVICES 9,501 11,461 13,000 1,460 --100.0% (13,000) TOTAL SUPPORT SERVICES/CHARGES 9,501 11,461 13,250 1,460 --100.0% (13,250) TOTAL TREE MAINTENANCE 17,451 32,193 28,695 10,994 --100.0% (28,695) BUDGET COMMENTS: TREE MAINTENANCE DEPT 43250 Code # 101 - Personnel consists of a .4 FTE LEO 14,020 400 - Contractual Services - covers the cost of tree removal 13,000 Replacement of trees is part of Parks budget. No funds presently allocated for tree inventory PARKS AND RECREATION Revenue Coding: 101- Expenditure Coding: 101-45200- ActualActualBudgetTo DateRequestedPercentDollar REVENUE20092010201120112012IncreaseChange 34780Park fees and Classes 27,395 34,396 29,425 29,425 29,4250.0% - ActualActualAdoptedAdoptedRequestedPercentDollar PERSONAL SERVICES20092010201120112012IncreaseChange 101FULL-TIME REGULAR 95,949 102,710 124,702 43,046 116,967-6.2% (7,735) 102OVERTIME 2,222 1,870 2,500 1,462 2,5000.0% - 103PART-TIME 22,100 21,314 22,000 13,737 22,0000.0% - 106OTHER - - - - - - 111SEVERANCE PAY - - - - - - 121PERA CONTRIB - CITY SHARE 6,773 7,437 9,041 3,400 8,630-4.5% (411) 122FICA CONTRIB - CITY SHARE 8,575 8,719 9,540 4,225 10,82313.4% 1,283 131EMPLOYEE INSURANCE - CITY SHARE 11,913 11,587 17,925 3,173 8,393-53.2% (9,532) 141UNEMPLOYMENT COMPENSATION - - - - - - 151WORKERS COMPENSATION - - - - - - TOTAL PERSONAL SERVICES 147,532 153,637 185,708 69,043 169,313-8.8% (16,395) MATERIALS & SUPPLIES 221MAINTENANCE OF EQUIPMENT 841 2,896 5,000 3,368 5,0000.0% - 223MAINTENANCE OF BUILDINGS 284 920 4,000 339 4,0000.0% - 240SMALL TOOLS AND MINOR EQUIPMENT 63 604 800 280 8000.0% - 245GENERAL SUPPLIES 8,906 9,817 10,000 8,528 10,0000.0% - TOTAL MATERIALS & SUPPLIES 10,094 14,237 19,800 12,515 19,8000.0% - SUPPORT SERVICES/CHARGES 302CONSULTING FEES - - - - - - 303ENGINEERING FEES 14,013 - - - - - 304LEGAL FEES - - - - - - 321COMMUNICATIONS - TELEPHONE 1,695 1,747 1,900 874 1,9000.0% - 331TRAVEL, CONFERENCE & SCHOOLS - - - - - - 2851PRINTING AND PUBLISHING - 105 1,000 160 1,0000.0% - 380UTILITY SERVICES 8,179 7,613 9,000 4,507 9,0000.0% - 400CONTRACTUAL SERVICES 73,949 76,352 70,000 34,117 70,0000.0% - 410RENTALS 11,709 10,240 9,500 5,019 9,5000.0% - 433DUES AND SUBSCRIPTIONS - - - - - - 440MISC SERVICES 236 - 500 - 5000.0% - TOTAL SUPPORT SERVICES/CHARGES 109,781 96,057 91,900 44,677 91,9000.0% - TRANSFERS 720OPERATING TRANSFERS 45,000 42,000 42,000 - 42,0000.0% - TOTAL TRANSFERS 45,000 42,000 42,000 - 42,0000.0% - TOTAL PARKS AND RECREATION 312,407 305,931 339,408 126,235 323,013-4.8% (16,395) Net Levy Support 285,012 271,535 309,983 96,810 293,588-5.3% (16,395) BUDGET COMMENTS: PARKS & RECREATION/BEACHES DEPT 45200 Code # 101 Personnel FT consists of 1.7 FTE LEO and .6 FTE clerical 103covers part-time employees including rink attendants and part-time summer help 22,000 221Maintenance to park equipment. Increse this line to accommodate general maintenance. 5,000 223Park building maintenance 4,000 240Small tools and supplies 800 245General supplies e.g. seed, sand, dirt, rock, etc. 10,000 321 Telephone 1,900 380Utilitites 9,000 400 Park Coordinator Contract 53,000 Music in the park 2,500 Life guards 3,900 AIS Contribution 6,000 Other Programs - Fun Friday's, Music in the Park, safety camp, Arctic Fever, etc. 3,000 Buckthorn Removal 1,600 70,000 410 Rental - porta-potties 9,500 440 Miscellaneous Services - 1,000 720 Transfer to Park Capital Improvement Fund 42,000