101111 PK AP
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, OCTOBER 11, 2011
AGENDA
1.CONVENE PARK COMMISSION MEETING
A.Roll Call
Quinlan____
Robb____
Edmondson____
Swaggert____
Kjolhaug____
Hartmann____
Gordon____
B.Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of September 13, 2011 (Att.-#2A)
3.MATTERS FROM THE FLOOR
4.PRESENTATIONS
A. Michael Greer Eagle Scout Project - (Att.-#4A)
B.Minnehaha Watershed District
C.Parks Foundation – Bill Keeler
5. NOVEMBER 8 GENERAL ELECTION DAY - NEED TO DETERMINE DATE
FOR NOVEMBER PARK COMMISSION MEETING
(Att.-#5)
6. NEW BUSINESS
7. STAFF AND LIAISON REPORTS/UPDATES
(Staff reports and updates are not meant for discussion. Discussion items will be listed
as part of new or old business.)
A. City Council
B.Park Commission
C.Staff
D.Work Program- (Att.#7D)
E.Quarterly Expenditure Report – (Att.#7E)
F.Grant Report – (Att.#7F)
8. ADJOURN
Liaison for City Council Meeting on October 24 - Quinlan
#2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, SEPTEMBER 13, 2011
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Quinlan convened the meeting at 7:02 pm.
A. Roll Call
Present: Chair Quinlan; Commissioners Robb, Edmondson, Swaggert, Hartmann, and Gordon; City
Council liaison Zerby; Finance Director DeJong; and Park Coordinator Anderson
Absent: Commissioner Kjolhaug
B. Review Agenda
Robb moved, Hartmann seconded, approving the Agenda with items 5 and 6 reversed for discussion.
Motion passed 6/0.
C. Introduction of New Park Commissioner
Chair Quinlan welcomed Commissioner Gordon to the Commission and asked her to share why she joined the
Park Commission. Gordon stated that she was interested in the parks and outdoor activities in general.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of August 9, 2011
Robb moved, Hartmann seconded, approving the Minutes of August 9, 2011, as submitted. Motion
passed 6/0.
3. MATTERS FROM THE FLOOR –
There were none
4. REVIEW CIP
Chair Quinlan asked whether the City Council would be comfortable with the Park Commission
incorporating the ‘wish list’ items into the long term CIP.
Anderson explained that, in a meeting with Finance Director DeJong, it was determined that it would
eliminate inconsistencies between the three documents if they were combined, as well as, items would not
fall thru the cracks that the Commission has on their radar. She reminded the Commission that the CIP is a
‘living document’ and that the only budget that staff is looking for a recommendation on is the 2012 budget
at this time.
DeJong concurred, acknowledging that the ‘wish list’ items can be viewed as lower priority but should be
included.
Zerby agreed that the long term CIP shows the City Council the bigger vision that the commission is
considering, whether they eventually choose to go forward with the items or not. It gives the commission
flexibility in their long term planning to have all the items in one place.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 13, 2011
PAGE 2 OF 6
As the Commission evaluated the 2012 budget, they realized, as Anderson mentioned earlier, that the
Badger Park item should be discussed first before they can truly move forward on the CIP discussion. The
Commission moved on to item 5, with the intent to return to item 4 afterward.
5. REVIEW LONG TERM BADGER PARK PLANNING
With regard to the Badger Park TKDA master plan recommendation, Chair Quinlan pointed out that it
wasn’t practical to implement or make any recommendations without further discussion as to the future of
Badger Park.
Hartmann indicated that the MCWD made a recent presentation to the City Council regarding the historical
and current condition of the City Hall campus area and suggested the Park Commission consider partnering
with MCWD to, not only improve the parking lot layout, but the overall Badger park area, trail, creek etc,
which was originally considered wetland. She stated that MCWD brought up the idea of improving this
space and park.
Anderson interjected, stating that a representative from MCWD will be making a similar presentation to the
Park Commission in October. She noted that the representative was invited to discuss the potential for a
Freeman Park creek restoration project and the possibilities for improving its parking lot. Anderson
suggested she have them speak to potential recommendations or partnerships with regard to Badger Park as
well. She pointed out that there are partners such as MCWD, Hennepin County, and USTA, to name a few
that could be approached for shared funding.
Robb stated that the Commission needs to figure out what it wants to do in Badger and then find a way or
partners to help fund it.
Edmondson pointed out that objections from the previous Park Commission included moving the tennis
courts, removal of the hockey rink, and the overall hefty price tag associated with these improvements.
Chair Quinlan noted that the options include retaining overall layout of the park, moving towards the
TKDA vision, or coming up with something entirely new at a staff and Commission level.
Swaggert questioned who the park was designed to serve. He found it confusing that, as a neighborhood
park, it also serves as the City Hall campus and sports complex. He felt the Commission should spend
some time defining the vision of this park.
Robb explained that according to the vision that the commission shared with TKDA, the hockey rink is
moved to Freeman Park to try to open up the space and possibilities at Badger Park.
Anderson pointed out that the trial free skate rink is under consideration for this upcoming season and once
the commission determines whether this is a desirable alternative, the long range plan can include moving
the rink altogether to Freeman, if that is the direction the Commission wishes to take at a later time.
Gordon was in favor of seeing a free skate rink at Freeman.
Edmondson interjected, that not just a hockey rink, but a hard surfaced rink for year round use and hoops
would be the best option. He liked the idea of moving the rink to Freeman eventually, especially in light of
the fact that Manitou Park skating rink is nearby. He stated that Freeman is an ideal location for this winter
activity, it has the parking, the warming house, and is quiet in winter.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 13, 2011
PAGE 3 OF 6
Robb agreed it was a shame that Freeman, the city’s premier park, sits empty most of the year.
Chair Quinlan asked whether the commission should assemble a subcommittee to evaluate Badger and offer
to include neighbors, members of the Council, Parks, and Planning Commissions, as well as, staff. He
asked who would be in support of moving forward to discuss or layout a plan.
Edmondson reiterated that, although budget would be a concern, he would support the long term
discussion.
Anderson stated that there would be an opportunity to identify potential grant partners as we move forward
on various pieces of the TKDA design.
Robb stated that he would stand behind the TKDA plan.
Hartmann had reservations.
Zerby stated that, from a City Council standpoint, he would want to know where the funding was coming
from, as well as, address the line items dedicated to Badger over the coming years in the current long term
CIP. He questioned whether the Commission wants to continue to ‘throw good money after bad’, only to
revamp the whole park.
Gordon questioned whether it was reasonable to assume or think the Commission could spend the kind of
money that TKDA is recommending.
Chair Quinlan agreed, stating that although it is a nice plan, there may be elements that are unachievable
and other elements that staff can break down and obtain lower bids.
Hartmann agreed that it would not hurt to have staff collect estimates and search for the partners.
Anderson acknowledged that this is a park with special features, the City Hall campus, the SSCC, the park
and fields. She suggested that staff take time to obtain some accurate estimates, as it relates to the TKDA
plan, and submit them to the Commission as individual line items for their consideration.
Swaggert reiterated that he was terrified of this fiscally. He urged the Commission to be cautious as it
moved forward with this ambitious project. He questioned whether the City, as a whole, had the ability to
maintain what it is they are building over the long term. He suggested the Commission consider investing in
items that do not have to be replaced every 20 + years.
Robb pointed out that the Commission would not be ‘adding’ to the current amenities list, tennis or rinks,
but instead replacing those elements at different parks.
DeJong interjected, reminding the Commission that, as an advisory board, they can offer the Council a
compelling vision of what they wish the changes to the long term CIP should look like and ask for their
support.
Anderson repeated that, from staff’s perspective, she will take the TKDA back and begin to assemble some
estimates for various elements of the plan, identify potential partners to join the efforts, and provide the
Commission with updates to the line items as the original TKDA plan is ‘tweaked’.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 13, 2011
PAGE 4 OF 6
DeJong provided the Commission with additional expenditure reports and CIP financial documents and
promised to review these in more details in the future.
Robb asked why they did not match the documents in the packet.
DeJong and Anderson tried to explain that these documents do not contain many of the newly consolidated
‘wish list’ and priority needs allocated to the CIP in their packet.
Chair Quinlan directed staff to begin the process of investigating options for Badger Park, as well as,
identifying the most cost effective way to implement elements of the TKDA plan, the timing of the plan and
potential partners for funding.
4. CONTINUED - REVIEW CIP
– (Att.-#5)
Given the direction given to staff with regard to Badger Park, Chair Quinlan asked that the Badger Park
expenditures be moved out of 2012 into 2013, in order to use 2012 as an exploratory and planning year.
The Commission agreed to move the purchase of all the picnic tables into 2012 for $14,000.
Robb asked whether the Park Commission should retain the Tree planting line item from the wish list.
Anderson and DeJong agreed that this line item may not fall within the confines of parks along and
recommended the Planning Department continue the tree inventory and wait for direction.
Anderson reminded the Commission that several of the line items, such as the Skate Park resurfacing and
Freeman Park parking lot estimates may not be entirely accurate, as she had not received comment back
from her inquiry to Public Works Director Brown.
Edmondson moved, Swaggert seconded, to move the 2012 CIP budget on to the City Council for
their consideration and approval, acknowledging that the Badger Park improvements have been
delayed until 2013 in order to give the Park Commission time during 2012 to discuss a long term plan
for the Park. Motion passed 6/0.
6. REVIEW AND DETERMINE WHAT QUESTIONS THE PARK COMMISSION
WOULD LIKE ON THE COMMUNITY SURVEY
Anderson shared a handful of potential survey questions with the Commission for their consideration. She
asked them to revise and then forward their chosen questions to the Council for the upcoming City wide
survey.
While Chair Quinlan found most of the questions to be favorable, he questioned the first one’s relevance
considering staff obtains registration numbers for many of the programs listed and therefore it may be
redundant information. He wondered if it may be more valid to ask ‘how many times have you visited the
’main’ headings from that questions omitting the detailed class listings, and instead adding items like tennis
courts, ice skating rinks etc.
In addition, the commission did not care for the ‘numbering’ order or system used in the first question.
They preferred it be listed from left to right, highest to lowest site visit numbers, not exceeding a logical
number such as 5 or so. The Commission also felt that staff does a wonderful job promoting and
scheduling youth classes, thus ‘creating programs for youth’ as a line item for future projects was removed.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 13, 2011
PAGE 5 OF 6
Anderson stated that staff would make the revisions and send the questions along to the council for their
consideration. She indicated that the two final questions may be asked in a more broad fashion within the
survey.
7. RECOMMEND TO CITY COUNCIL FREE SKATE ICE RINK AT FREEMAN PARK
Chair Quinlan stated that the free skate at Freeman Park was something the Commission had discussed for
this coming season and asked for a formal motion to send to the City Council.
Anderson explained that she and Administrator Heck had met individuals from Public Works at Freeman
Park to discuss the location and maintenance requirements. She indicated that, as a trial this coming winter,
public works will flood and maintain Freeman Park open skate area, that the warming house will be
manned mostly on weekends and holiday breaks, and that they will forego the rink at Silverwood Park this
winter.
Gordon stated that, as a resident near Silverwood Park, she agreed use of the skating pond has declined in
recent years and that this is a good experiment.
Hartmann moved, Gordon seconded, to recommend to the City Council that they direct Public
Works staff to flood the free skate rink at Freeman Park this winter, in lieu of the pond at Silverwood
Park. Motion passed 6/0.
8. REPORT ON SUMMER ACTIVITIES
Anderson shared the summer report with the Commission pointing out many new and ongoing successful
activities we have implemented in the parks.; the golf camp, safety camp, DNR Fin program, Story Time in
the Park with the library, to name just a few. She invited the Commissioners to attend the Movie in the
Park coming this Friday, as well as, promoting the Cinderella Daddy Daughter Ball and Oktoberfest. She
asked for direction for summer 2012.
Edmondson and Swaggert agreed to emcee the Movie in the Park on Friday.
Hartmann stated that there is so much competition for music in the parks that she felt only one music
program for kids was sufficient. The Commission agreed and directed staff to continue to build interactive
items with the funds save from omitting Will Hale.
Robb shared information he picked up from Cologne regarding the Drive-In Movie in the Park and
suggested staff investigate this option for 2012. Anderson was pleased to b=oblige and thought this would
be a great addition.
9. NEW BUSINESS –
There was none
10. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Zerby indicated that Eagle Scout Terrence Haines came to the Council to share photos from his project at
the Southshore Community Center. He had just completed the trail, steps and railing project, and benches
for the SSCC. He reported that the Council was very impressed with the project and felt that it was a very
worthwhile investment.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 13, 2011
PAGE 6 OF 6
Zerby also stated that the Council is working on a joint powers agreement for Christmas Lake boat landing
to increase the inspection program.
B. Park Commission
C. Staff
D. Work Program
E. Quarterly Expenditure Report
Anderson pointed out that this item had been reviewed during the CIP discussion.
F. Grant Report
Anderson shared the short list of grants that staff was working on and indicated that, with the consideration
soon to be given to Badger Park, a variety of other grants may be pursued.
G. Winter Activities Southshore Community Center/Park Commission
Representation
Swaggert stated that he would be attending the upcoming Arctic Fever meeting in October.
Edmondson stated that he had attended the Park Foundation meeting and although there is nothing new to
report, they are trying to develop some fundraising ideas.
Chair Quinlan asked if the Commission wished to get more involved with the Southshore Community
Center and encouraged the commissioners to get involved with, help share ideas for and assist Director
Anderson.
Zerby suggested the Commission consider reviving a relationship with the American Legion, a group who
has a long history of supporting Shorewood parks.
11. ADJOURN
Edmondson moved, Swaggert seconded, adjourning the Park Commission Meeting of September 13,
2011, at 9:45pm. Motion passed 6/0.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
Recorder
#4A
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-474-3236
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
To: Park Commission
From: Twila Grout – Administrative Assistant
Kristi Anderson - CRR
Date: October 6, 2011
Re: Michael Greer Eagle Scout Project
Eagle Scout candidate Michael Greer will be attending the Park Commission meeting to present his project
to the Park Commissioners. He would like to build a compost bin for the community garden which is located
at the South Shore Community Park.
As the deadline for his project is November 28, 2011, Michael presented his project to the City Council at its
meeting of September 26, 2011. Council approved that Michael could move forward with his project and
required that he attend the upcoming Park Commission meeting to present his project. Council also requires
that Michael consult with Director of Public Works, Larry Brown, as to the location of the compost bin, and
the building materials he will use for the construction of it. The minutes of the council meeting approving
his project are attached.
Also attached is a copy of Michael’s project for your review.
#10C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Eagle Scout Project Request
Meeting Date: September 26, 2011
Prepared by: Twila Grout
Reviewed by: Brian Heck and Jean Panchyshyn
Attachments:
Policy Consideration: Approving and authorizing Michael Greer to start his Eagle Scout project before
presenting it at the Park Commission meeting on October 11, 2011.
Background: Eagle Scout candidate Michael Greer would like to build a compost bin for the community
garden which is located at the South Shore Community Park. Having a compost bin would give the
gardeners a place to dispose of their garden waste and not put it in the garbage cans. Michael would
like to start the project right away, before the cold starts in. His deadline for the project is November
28, 2011. Michael will be attending the council meeting first before attending the Park Commission
meeting, in hopes to start his project sooner.
Michael will be present at the City Council meeting to answer any questions and go over the project
with council.
Financial or Budget Considerations: There should not be any financial or budget considerations for the
city.
Options:
1. Approve Eagle Scout candidate Michael Greer’s project and allow him to move forward with his
project. Require that he attend the October 11 Park Commission meeting to present the Park
Commission his project. Require that he consult with the Director of Public Works as to the best
location of the compost bin at the South Shore Community Park.
2.Require Michael Greer go to the Park Commission first with his project for the Park
Commissioners approval and recommendation.
3.Do nothing.
Recommendation / Action Requested: Staff recommends Option #1 above.
Next Steps and Timelines: If Council approves this Eagle Scout project, Michael would be able start his
project now in order to complete it while the weather is still nice. He will attend the next Park
Commission meeting on October 11, 2011.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#5
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-474-3236
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
To: Park Commission
From: Twila Grout – Administrative Assistant
Kristi Anderson – CRR
Date: October 6, 2011
Re: Park Agenda Item 6 – November 8 General Election Day - Need to Determine Date for
November Park Commission Meeting
The Park Commission meeting on November 8 falls on General Election Day. Because of this, the Park Commission
will need to determine a different date for their November Park Commission meeting.
The fourth Tuesday of the month (which is when the Park Commission would hold a second meeting if necessary) is
November 22nd. There are no meetings scheduled for that evening, or if the Park Commission would like to hold their
th
meeting on November 15, it would have to be at the Southshore Community Center.
Please advise staff if which date the Park Commission would like to hold their meeting.
2011 Work Program
##
JanuaryFebruaryMarchApril MayJune JulyAugustSeptOctNovDec
FreemanFreeman
PW is working on
Play Equipment
installation (8/11)
Bldg. Insp. Joe will be working
on (2/11). Does not need to
be done based on JP
evaluation. Basic
Freeman Park Picnic
maintenance will buy 10 yrs.
Shelter Re-roof
Roof life. Outside rim needs
to be replaced. (5/11)PW is in
the process of replacing the
rims (8/11). KA cking w/Joe
on roof (10/11)
Cathcart
Replace swing set and
COMPLETED
move closer to the tot lot
Badger
Kristi met w/Joe and Larry to
discuss painting/sidewalk/re-
lamping (2/11). Kristi
contacting user groups to see
if interested in
investing/partnering in
modified use. 5/10/11 - On the
Warming house rehab
8/9/11 pk agenda will be
painting and fixing door &
Stoop(8/11)Rehab has
started. Bldg. painted, stoop
left to do (10/11).
Skate Park
Drinking Fountain
COMPLETED
P. W. not able to complete in
2010 due to being short
handed (9/29/10) - Kristi is
cking w/contr. To see if they
Blacktop surface
can complete. (2/11)Recd est.
for overlay PC looking at
different options (8/11)PC
reviewing CIP . Remove for
now moved to 2014
All Parks
Picnic Tables 10-15 - To
Arrive @ P.W.
ORDERED 3/11
1-2 Tot pieces - Install /
Perform Study
Removed from program
Trail Committee has been
formed. Trail Plan report
forwarded to Planning Comm.
Trail Connection to LRT
For Public Hearing (8/11)- not
pk- trail cmt.
COMPLETED
Entry Signs for Park
#7D
2011 Grants for the City
Application Matching Amt. Amount
Name of GrantDeadlineRequest ForDollarsRequestedAcceptedDeclinedReceived
CenterPoint Energy Defibrillator for
Community Partnership25-AprCity Hall$739 $739x$739
Waste Abatement Incentive Organic Waste
Fund ProgramPilot Program
$1,000$24,540
Friday, April 29
AAA Community Grant$500x$250
Safety Camp
KaBoom! Let's Play Spruce
Sept 15, Oct 15 Manor Pk
x
Grant
$750$750
or Nov 15Landscape
Stromwater Silver
Riley Purgartory Creekx$40,000
Lake Project
ltr. Went out 9/1/11no specfic amt. req.
DNR- Trail Legacy Grant -
Smithtown Rd from
In process - staff
Shorewood/Victoria to LRT
level -
End of Oct.
DNR - Local Trail Grant - LRT on
In process - staff
Cty Rd 19 to Smithtown
level -
End of Oct.
#7F