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10-24-11 CC Reg Mtg AgendaCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 24, 2011 AGENDA 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Attachments 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, October 10, 2011 Mayor Lizee Hotvet Siakel Woodruff Zerby Minutes B. City Council Regular Meeting Minutes, October 10, 2011 Minutes 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List Claims List B. Tobacco License Renewals Deputy Clerk memo, Resolution C. Electing to Not Waive Statutory Tort Limits for Liability Insurance Finance Director's memo, Resolution D. Organics Collection Pilot Project and Grant Agreement Administrator's memo, Resolution E. Authorize Expenditure of Funds for Dump Truck and Plow Equipment Director of Public Works' memo F. Energy Audit of Public Facilities as part of GreenStep Cities Program Administrator's memo G. Appeal for Extension of Deadline to Correct Rental Housing Violation Planning Director's Appellant: Eric Danser memo Location: 21640 Lilac Lane CITY COUNCIL REGULAR MEETING AGENDA — OCTOBER 24, 2011 Page 2 of 2 4. MATTERS FROM THE FLOOR (No Council action will be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS 7. PARKS - Report by Representative 8. PLANNING - Report by Representative A. Minor Subdivision / Combination Applicant: Michael McDonald Location: 4695 Lagoon Drive 9. ENGINEERING /PUBLIC WORKS 10. GENERAL /NEW BUSINESS A. Staffing Recommendations 11. OLD BUSINESS A. Amending Chapter 308 of the Shorewood City Code as it Pertains to Transient Merchants, Solicitors, Peddlers, Canvassers and Garage Sales B. Domestic Partnership Registry Draft Ordinance C. Carver County Open Fiber Ring 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report 2. Quarterly Financial Report B. Mayor and City Council 13. ADJOURN Attachments Planning Director's memo, Resolution Administrator's memo Administrator's memo, Ordinance Administrator's memo, Ordinance Administrator's memo Finance Director's memo Finance Director's memo CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 24 October, 2011 7:00 p.m. A 6:00 p.m. Executive Session is scheduled this evening. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #313: Staff recommends Council adopt a resolution approving licenses to sell tobacco products to Cub Foods and Holiday Stationstore, and a contingent approval for Metro Petro Gas and Food. Agenda Item #3C: Staff recommends council approve the resolution electing to not waive the statutory tort limits for liability insurance. Agenda Item #31): The city was awarded a grant from Hennepin County to begin a pilot project for the collection of organic material. Staff recommends adoption of a resolution accepting the grant and proceeding to work with Hennepin County on the project. Agenda Item #3E: The current Capital Improvement Program (2011 CIP) includes consideration of the purchase for replacement of one 1988 Ford L8000 single axle dump truck (aka Unit 33) and components. Staff is recommending approval of the expenditure of funds for replacement of this vehicle. Agenda Item #31 As part of the GreenStep Cities program, one of the required actions is to conduct an energy audit of public facilities. Staff contacted Xcel Energy about conducting an audit and is recommending the city proceed with an energy audit of the City Hall, Public Works Garage and Southshore Community Center facilities. Agenda Item #3G: For several years Eric Danser has rented out an unlawful apartment above his garage at 21640 Lilac Lane. When brought to the City's attention, a notice was sent to him advising him to discontinue the rental activity and convert the former workshop space back to its permitted use. His deadline for compliance was 15 October. He has since appealed for additional time in order for his renter to find a new location. Staff recommends that Mr. Danser be given until 30 November to cease renting the unit and an additional 15 days to bring the space above the garage into compliance with the Zoning Code. Failure to comply with either deadline will result in and administrative penalty ($300). Agenda Item #5: There are no public hearings this evening. Executive Summary — City Council Meeting of October 24, 2011 Page 2 of 2 Agenda Item #6: There are no reports and presentations this evening. Agenda Item #7: Park Commissioner Quinlan will provide a report on recent Park Commission activities. Agenda Item #8: A Planning Commission representative will report on the recent Planning Commission meeting. Agenda Item #8A: Mike McDonald proposes to purchase part of an odd parcel of property owned jointly by five of his neighbors, basically to incorporate a small piece of land adjoining his property at 4695 Lagood Drive. The Planning Commission considered his request for a minor subdivision/combination at its 4 October 2011 meeting and voted to recommend approval. It should be noted that, due to his interest in the property being conveyed, Planning Commissioner Geng did not participate in the vote. Agenda Item #9: There are no engineering /public works items this evening. Agenda Item #10 : There are no items of general or new business this evening. Agenda Item #11A: Council reviewed amendments to Chapter 308 of the City Code pertaining to solicitors. Staff has incorporated additional modifications to the ordinance and is providing it for Council consideration. Agenda Item #11B: At its October 10 meeting, Council discussed the creation of a draft ordinance relating to a domestic partnership registry. Staff has prepared a draft ordinance for council discussion and consideration. Agenda Item #I I C: Staff is providing additional information regarding the Carver County Open Fiber Ring and is looking for additional direction from Council regarding proceeding with the project. Agenda Item #12A.1: The monthly budget report is provided. Agenda Item #12A.2: The quarterly financial report is provided. #Za CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, OCTOBER 10, 2011 MINUTES 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. 1. CONVENE CITY COUNCIL WORK SESSION Mayor Lizee called the meeting to order at 6:00 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Hotvet, Finance Director DeJong; Director of P Absent: None B. Review Agenda Zerby moved, Siakel seconded, approving the agenda as 2. ENTERPRISE BUDGETS AND Woodruff and Zerby; Administrator Heck; orks Brown; and Engineer Landim Tented. Motion passed 510. VEMENT PROGRAM Director DeJong stated the purpose for this meeting is to discuss the 2012 budgets for the City's four Enterprise Funds (Water, Sewer, Stormwater Management and Recycling) and the associated 10 -year Capital Improvement Program (CIP) for each. The meeting packet contains copies of each of those documents. The Enterprise Funds are solely supported by revenues to the City's business operations. He noted that at the start of the meeting he distributed copies of a Financial Management Plan (FMP) through 2020 for those four Funds. He stated the budget documents show the actual revenues and expenditures for 2008 — 2010, 2011 budget amounts, 2011 year -to -date actual amounts, 2011 year -end projections, and 2012 preliminary budget amounts. The salary information was determined using 2011 actual amounts for each of Enterprise oberation as a base. DeJong asked Council if it had any questions about the Water Fund preliminary budget. Councilmember Zerby stated the FMPs reflect salaries will increase approximately 25 percent over a ten - year period. He asked Director DeJong to comment on that. DeJong explained that is based on the salary and benefit inflation factor of 2 percent beginning in 2012, noting there is a compounding effect in 2013- 2020. That same inflation factor was used for all expenses starting in 2012 and for revenues starting in 2013. The budget projections for 2012 and forward assume the City will do exactly the same things; baseline services will not change. In response to a question from Councilmember Woodruff, Director DeJong explained with the exception of the Recycling budget the Enterprise budgets include an expense line item for depreciation. For financial reporting the Enterprise Funds have to be run like a business and they are therefore on full accrual accounting. That means the capital outlay (the cash spent on assets for projects) is not expensed. That capital expense is depreciated over the expected life of the asset. The FMP does not include a line item for depreciation. It does include capital outlay. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES October 10, 2011 Page 2 of 5 Councilmember Woodruff stated the amounts for debt service in the Water Fund are not the same in the budget and the FMP. For example, the bond principal amount for in the 2012 budget is $295,000 and in the FMP it's $175,000. Director DeJong stated the amount in the FMP is accurate and he noted he will correct that. Director DeJong noted there may be a need to construct a new water treatment plant in 2012 and that is not reflected in any of the Water operations documents. He stated if the assumption is made to raise the water utility rates by some inflationary amount there will continue to be a very significant balance in the Water Fund. The balance would be much greater than what is needed on a cash flow basis. He asked Council how it wants to manage that. He stated based on the amount of money in the balance he is reluctant to recommend increasing the rates at this time unless other projects are identified that must be done. Mayor Liz& suggested leaving the balance alone at least until Council has its discussion about the City's water connection fee during its November 14 work session. Councilmember Siakel agreed with that. In response to a comment by Councilmember Zerby, Director Brown explained the water main extension projects listed in the Water Fund CIP are associated with roadway reconstruction projects proposed for 2012-2015. In response to a question from Zerby, Director DeJong explained revenues from potential water connection fees have not been factored into the Water Fund budget or the FMP. Projects can be funded without that source of revenue. He noted the last few years there' have only been a few people who connected to City water. Councilmember Woodruff commented that he is comfortable with applying a 2 percent inflationary factor for revenues in 2013. He stated he thought a small portion of the salaries are being double counted. They are in the Enterprise Fund budgets and in the General Fund Budget. Because the amounts are small he indicated he did not think the buds4ets should be chans4ed. Councilmember Siakel asked when the water utility rates were last changed. Director DeJong responded in 2009 based on a water study that was done. Administrator Heck stated the rates were adjusted to encourage water conservation, noting the base water usage rate went down and higher usage rates went up. DeJong stated it's difficult to determine if water usage went down because of the adjusted rates or if it was because there was more rain. DeJong then stated at the end of 2011 it should be possible to better assess the impact of the adjustments in rates. Councilmember Woodruff stated there isn't enough data to make a rate decision at this time. Siakel noted there are not a lot of water system related capital improvement projects planned. Councilmember Woodruff asked Director Brown to comment on the Radio /ISP Communications System projects planned for 2012 and 2013. Brown stated he should have labeled the project a Superior Control and Data Acquisition ( SCADA) System. Brown explained there are five lift stations that are on the web based SCADA System. He stated he is very pleased with that system. He explained that on October 7 1 there were two power outages at the sanitary sewer system lift stations on the islands. In the past Public Works employees would have had to drive out to the lift stations on the islands to determine what happened. With the SCADA System they were able to determine it was caused by a power blip without ever having to leave the Public Works facility. They were able to monitor the water levels from the facility. The SCADA System probably saved about four hours of time. The plan is to use the SCADA System for CITY OF SHOREWOOD WORK SESSION MEETING MINUTES October 10, 2011 Page 3 of 5 the City's water system as well. In 2011 the SCADA System is planned for the water system but it's most likely it will be completed and invoiced in 2012. Councilmember Zerby stated he thought the Water Fund budget was prepared well. But, it appears as if there is some policy woven into the budget. For example, there is not a policy to raise the water utility rate every year yet 2 percent inflationary factor was included in the budget. Also, there is nothing budgeted for water connection fees. Director DeJong stated Staff is open to presenting the budget however Council wants to see it. He then stated part of the State of Minnesota's problem is its budgets have been assuming an increase in revenues but no increase in expenditures until it has actually negotiated labor contracts. Councilmember Zerby stated he would prefer to keep water rates as they are because of the substantial cash balance in the Water Fund. Director DeJong noted the consumer price index inflation is about 1.7 percent right now.' The implicit price deflator (the official inflation factor the State used for levy limits for a number of years) is over 3 percent. He stated that what ever the project costs are predicted to be they will be wrong. The projections are to give Council a general idea of what may happen. With regard to the Sewer budget and CIP Director DeJong stated there isn't much scheduled for replacement. In years 2012 — 2021 of the CIP $70,000 has been budgeted for Infiltration and Inflow reduction. The amount is based on the televising that has been done in the past. There are not any capital projects included in the CIP after 2013. The FMP for the Sewer Fund indicates the cash balance will be much greater than what is needed on a cash flow basis (about $600,000 is needed for that). Therefore, some of the Sewer Fund balance (up to $1.4 million) could potentially be used to fund Stormwater Management projects or other activities.. Starting in 2014 the Stormwater Management Fund will enter into a deficit state. Director DeJong explained properties. The City's storr lot. The same residents ar Therefore, he would feel cc vroiects. Council and Staff issue Utility rges a flat sewer utility rate of $70 per quarter for residential rate is close to a flat and it varies some based on the size of the both the sewer utility and the stormwater management utility. g some of the Sewer Fund balance for stormwater management bout the possibility of bonding for such projects. The City could ids and pay for them over time. Mayor Lizee stated that historically the City has used funds from the Sewer Fund for non -sewer related projects. Councilmember Woodruff clarified in 2009 $1 million from the Sewer Fund was used to create a Community Infrastructure Fund. Funds were borrowed, and paid back, from Sewer Fund to purchase the City -owned residential property. Councilmember Woodruff stated the City has the financial wherewithal to internally finance stormwater management projects from the Sewer Fund. There is no need to jockey the stormwater utility rates. He does not think there is any need to bond for projects at this time. Using internal money is cheaper than bonding. Director DeJong stated the City has kept the option of bonding open. Councilmember Zerby stated he is open to using some of the Sewer Fund balance for stormwater management projects. He then stated Council needs to exercise caution about using too much of the Sewer Fund because the FMPs for the Sewer Fund and the Stormwater Management Fund show that by 2020 the combined fund balance of those two funds will only be approximately $700,000. Each year starting in 2013 CITY OF SHOREWOOD WORK SESSION MEETING MINUTES October 10, 2011 Page 4 of 5 revenues exceed expenses for both funds. He noted at some point there will need to be a rate increases to reverse that trend. Director DeJong stated the additional stormwater utility projects that are planned could result in additional maintenance demand on the Public Works Department. Some of that maintenance work may have to be contracted out. Councilmember Woodruff stated he's comfortable with the numbers in the FMPs knowing funds could be transferred from the Sewer Fund to the Stormwater Management Fund and both funds would be healthy for a long time. Councilmember Siakel asked what the proposed 2013 Valleywood entail. Director Brown stated that project, like some of the other associated with roadway reconstruction projects. When the roadw; structures and ponding facilities are added. Director DeJong noted the meeting packet contains a document titled Cost and it includes storm sewer project costs for projects that are reconstruction projects. The estimates are subject to feasibility rep{ projects. Councilmember Woodruff stated reconstructing those roadways is j expensive assumption. It's possible those roadways proposed for recc and that would result in the costs for the storm sewer improvements projects being lower. Director Brown noted With regard to the Recyclinj The current recycling rates c rates should be raised; it's a The time to implement a rate Heck noted the City entered i has Qiven'Council the Lane Drainage project will management projects, are catch basins, storm sewer Year Storm Sewer Program Total posed to be done as part of road being done for the reconstruction umption and it's the most could be reclaimed instead J be done as part of those to keep all options open. und, Director DeJong explained there are no capital related expenditures. of cover the costs of the recycling programs. It's not a question of if the estion of when they should be raised. The costs for the program are level. crease could be when the recycling contract is renegotiated. Administrator a 5 -year contract for recycling services effective the beginning of 2010. Councilmember Woodruff stated he likes that the 2012 Recycling Fund budget programs $6,000 in revenues in City Clean -up Fees. He then stated no revenues are forecast for the remainder of 2011 for that. Director DeJong stated the Recycling Fund budget show the revenues from and expenses for the City's clean -up program. The expenses are included in miscellaneous services. It just wasn't extended out. Director DeJong noted that it costs the City money each year to sponsor the clean -up program. The fees generated do not cover the cost. Councilmember Siakel stated it seems to her that if the City has to raise recycling rates it would be nominal. Director DeJong responded that the City has approximately 2,500 residential recycling accounts. If the residential recycling rate were raised $0.50 per quarter that $5,000 in additional revenues would go a long way towards balancing the 2012 Recycling Budget. Siakel stated she used 2,600 accounts and a $2 a year rate increase should balance the budget, and she thought it makes sense to raise the annual rate by $2. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES October 10, 2011 Page 5 of 5 Councilmember Woodruff stated the City is in the second year of the five -year contract. Therefore, the 2 percent inflation factor should not be applied for contractual services for 2012 — 2014. Administrator Heck stated he thought there is a small adjustment in the fourth or fifth year of the contract. Councilmember Zerby stated the Recycling Fund FMP reflects the County Recycling Aid will stay flat. Director DeJong noted that the Recycling Fund budget does not include anything for organics recycling should the City decide to offer that service City -wide. Councilmember Woodruff stated if the City decided to offer that at the end of the pilot program he assumes is will be a breakeven program. Administrator Heck stated Council needs to discuss if it wants to pursue other options for solid waste collection. Staff is still gathering data for that. With regard to the Stormwater Management Fund, Director DeJong noted there is a lot of stormwater management projects proposed and there is not much funding for them. He explained the FMP for this Fund reflects it will have a deficit of more than $1.2 million at the end of 2020. The Fund enters into a deficit state in 2014 and never comes out of it. Earlier in this discussion Council discussed the possibility of transferring funds from the Sewer Fund into the Stormwater Management Fund. If Council wants to do that he will adjust the two FMPs to reflect that. He noted that many of the stormwater management projects are mandated by the National Pollution Discharge Elimination System (NPDES) standards. He also noted this year the City did a number of projects that were not included in the Stormwater Management Fund CIP. Those projects needed to be done. That could happen again in future years., Director Brown stated Engineer Landim and he are discussing the Minnesota Pollution Control Agency (MPCA) requirements on electronic record keeping. The MPCA has more than highly recommended moving to that in its management letter. The CIP doesn't have anything budgeted for that because Staff has not had the time to evaluate all of the options. Councilmember W Enterprise Funds. Mayor 3. ADJOURN Woodruff moved, Siakel sec at 6:59 P.M. Motion passed RESPECTFULLY SUBMIT Christine Freeman, Recorde DeJong for providing Council with copies of the FMPs for the journing the City Council Work Session of October 10, 2011, Christine Liz&, Mayor ATTEST its Brian Heck, City Administrator /Clerk #2B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, OCTOBER 10, 2011 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Lizee called the meeting to order at 7:04 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Hotvet, Siakel, Woodruff and , Zerby; Attorney Keane; City Administrator Heck; Finance Director DeJong; Director of Public Works Brown; and Engineer Landim Absent: None. B. Review Agenda Zerby moved, Siakel seconded, approving the agenda as presented. Motion passed 510. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, September 26, 2011 Zerby moved, Woodruff seconded, Approving the City Council Work Session Minutes of September 26, 2011, as presented. Motion passed 410/1 with Siakel abstaining due to her absence at the meeting. B. City Council Regular Meeting Minutes, September 26, 2011 Woodruff moved, Zerby seconded, Approving the City Council Regular Meeting Minutes of September 26, 2011, as presented. Motion passed 4/0/1 with Siakel abstaining due to her absence at the meeting. 3. CONSENT AGENDA Mayor Lizee reviewed the items on the Consent Agenda. Zerby moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List B. Setting the Date for the Appreciation Event C. Adopting RESOLUTION NO. 11 -052 "A Resolution Approving a Change Order 1 for the 2010 Murray Hill Road Storm Sewer Improvements, City Project No. 10 -11" and RESOLUTION NO. 11 -053 "A Resolution Accepting the 2010 Murray Hill CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 10, 2011 Page 2 of 12 Road Storm Improvement Project and Authorizing Final Payment, City Project No. 10 -11". Motion passed 510. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. PUBLIC HEARING None. 6. REPORTS AND PRESENTATIONS A. Recognition of Service for park Commi On behalf of the Council and the residents of Shorewood, 'Mayc years of service as a Park Commissioner. Lizee stated Mr. Trent is sorry he had to relinquish his position. Mr. Trent stated he had just moved into the community when he then stated he is impressed with the how the Commission has ev maintenance organization to a very forward thinking organizatio parks look the best they have ever looked during the time he ha career travels prohibit him from being able to attend the require+ thanked Council for the opportunity. Mayor Lizee stated she a has become more outwan commission in the future. Lizee presented Mr 7. h Trent thanked Josh Trent for his five of good ideas and that Council rst became a Park Commissioner. He red. It moved from being primarily a He noted he thought the City -owned - esided in the City. He explained his Lumber of Commission meetings. He with Mr.' Trent's perspective on how the Park Commission has evolved. It (ing. She then stated she hoped that Mr. Trent would consider serving on a a plaque of appreciation and recognition. No report was given because there had not been a Park Commission meeting since the last Council meeting. The next meeting is scheduled for October 11, 2011. 8. PLANNING No report was given on the October 4, 2011, Planning Commission meeting. A. Comprehensive Plan Amendment — Adoption of Trail Implementation Report Administrator Heck explained earlier in the year Council established an Ad Hoc Trail Committee. The Committee developed a Trail Plan Implementation Report (the Report). The draft of the Report was forwarded to the Park Commission for review and comment. After that the Planning Commission held a public hearing on the Report. The Planning Commission has recommended a very small amendment to the Comprehensive (Comp) Plan that to include the Trail Plan and the Trail Implementation Report CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 10, 2011 Page 3 of 12 subject to review and comment by the Metropolitan (Met) Council and adjoining cities. A copy of a draft resolution amending the Comp Plan is included in the meeting packet. If the resolution is adopted the amended Comp Plan Report will be forwarded to the Met Council and adjoining cities. The Met Council will have 60 days to comment on the Trail Plan and the Report portion of the amended Comp Plan. He noted the Trail Capital Improvement Program (CIP) has been taken out of the Report because the costs in it need to be revised. Hotvet moved, Zerby seconded, Adopting RESOLUTION NO. 11 -054 "A Resolution Adopting an Amendment to the Shorewood Comprehensive Plan 2009 Pertaining to Trail Implementation for the City of Shorewood" as amended to change "July 2010" to "July 2011". Motion passed 510. Mayor Lizee thanked everyone for their efforts. 9. ENGINEERING /PUBLIC WORKS None. 10. GENERAL /NEW BUSINESS A. Local Trail Connections Grant Applicati Mayor Lizee stated Council is being asked to consider two Local Trail Connections Program Grant applications this 9500 linear feet of paved trail along Smithtown Road from the LRT Trail Road Minnesota Department of Natural Resources evening. This application is for constructing the city borders of Shorewood and Victoria to Councilmember Woodruff stated the cover memo for the application states the grant will reimburse the City for 75 percent of the trail construction cost. He asked what the total cost will be. Administrator Heck responded Staff is using a cost of $25 per linear foot. Councilmember Zerby suggested changing "9500 linear feet of paved trail from Smithtown Road" to "9500 linear feet of paved trail along Smithtown Road ". He noted he has been in support of doing this for 18 years. Zerby moved, Lizee seconded, Adopting RESOLUTION NO. 11 -055 "A Resolution Supporting the Grant Application Made to the Minnesota Department of Natural Resources for the Local Trail Connections Program" subject to changing "from Smithtown Road" to "along Smithtown Road" and changing "percent math" to "percent match ". Mayor Lizee stated she appreciates all the work that Staff has done on this. She recommended getting the Minnetonka School District involved with this project. Motion passed 510. B. Local Trail Connections Grant Application — County Road 19 Administrator Heck stated this Minnesota Department of Natural Resources Local Trail Connections Program Grant application is for constructing 1200 linear feet of paved trail from the LRT Trail on County Road 19 Tonka Bay /Shorewood border to Smithtown Road. He noted the grant will reimburse the City for 75 percent of the trail construction cost. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 10, 2011 Page 4 of 12 Councilmember Woodruff suggested the resolution be amended to change "from the LRT on County Road 19, Tonka Bay /Shorewood border to Smithtown Road" to reflect that it should connect to the existing trail in Tonka Bay. Councilmember Zerby stated this is another great idea. This connection is the missing link. It will provide a connection from the LRT Trail to Badger Park, the Shopping Center, the Southshore Community Center and City Hall. Zerby moved, Siakel seconded, Adopting RESOLUTION NO. 11 -056 "A Resolution Supporting the Grant Application Made to the Minnesota Department of Natural Resources for the Local Trail Connections Program" subject to changing "from the LRT on County Road 19, Tonka Bay /Shorewood border to Smithtown Road" to "from the LRT on the east side of County Road 19 in Shorewood, connecting to the existing trail in front of the Tonka Village Shopping Center in Tonka Bay" and changing "percent math" to "percent match ". Motion passed 510. C. Amendment to the Excelsior Fire District Joint Powers A Administrator Heck explained the Excelsior Fire District (EFD) five member cities are being asked to adopt a resolution approving the third amendment to the EFD Joint Powers Agreement (JPA). The amendment changes the timeline for approval of the EFD Capital Improvement Program (CIP) and the EFD Operating Budget. The amendment would change the date the cities have to vote on the CIP by to September 15 from July 15 It will change the date the EFD has to submit its Operating Budget to the cities to August 10 from June 15 and the date t from September 1S The current budget timeline the Excelsior Firefighters Relief Association (El work for determining the amount of the required on July 31S The OSA determines what the contri 2012 budget process. s have to vote on the budget by to September 15 n problematic due to the required contribution to znd for pensions. The EFRA files its final paper �ution with the Office of the State Auditor (OSA) is. The proposed dates are what were used for the Heck noted the member cities' City Administrators /City Manager and the EFD Governing Board recommend the timeline changes be approved. Director DeJong explained Council usually adopts its final preliminary budget and maximum tax levy during its last regular meeting in August. That will now be moved to its first meeting in September. Siakel moved Zerby seconded, Adopting RESOLUTION NO. 11 -057 "A Resolution Approving the Third Amendment to the Excelsior Fire District Joint Powers Agreement" regarding the timeline for annual approval of the Capital Improvement Program and the Operating Budget. Motion passed 510. D. Amending Chapter 308 of the Shorewood City Code as it Pertains to Transient Merchants, Solicitors, Peddlers, Canvassers and Garage Sales Administrator Heck stated the meeting packet contains a copy of a draft amendment to the City Code Chapter 308 titled Transient Merchants, Solicitors, Peddlers, Canvassers and Garage Sales. He highlighted some the changes proposed. In the purpose section hawkers were deleted; solicitors and canvassers were added. In the definition of garage sales and in exclusions for garage, rummage and craft sales the words "community center, school" were added to premises and locations. The City currently charges a $50 fee to cover the cost of a background check and other administrative costs. If an application CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 10, 2011 Page 5 of 12 is denied the City refunds 50 percent of the annual fee paid. Staff proposes dropping the refund provision and increasing the fee to $100. He noted the City of Excelsior charges a fee of $120 and some of the fees charged by other surrounding cities range from $75 to $100. Councilmember Siakel stated she is not in favor of raising the fee to $100. To her it seems it would penalize those people who are applying for licenses. She then stated if the $50 covers the administrative costs she prefers that it stay at $50. She suggested Staff put more effort into trying to get others to apply for licenses. She asked what the rationale is for allowing door -to -door activities to occur from 9:00 A.M. — 9:00 P.M. She stated 9:00 P.M. seems late to her and she recommended changing that to 7:00 P.M. She suggested publishing something in the City's newsletter reminding residents to ask solicitors and canvassers to show a copy of their license. Administrator Heck stated Staff did not address the time of op desire. Councilmember Zerby asked where the sale of things such as girl responded Staff didn't talk about organizations such as girl and Attorney Keane stated previously there were categories of'exem girl scouts, boy scouts, school age organizations and so forth. K the unidentified party going door -to -door; not the well intended ca Councilmember Zerby stated section 308.05' all of the individuals who will be doing the background review and that is to be given to Administrator Heck proposed this item be opportunity to incorporate types of sales and fee. Mayor Lizee recommen the administrative costs. two requests each year fog Research and Clean Water the for that for those exemx ;sinz as well as the r ; that n. Staff ;can do that if it's Council cookies fit in. Administrator Heck scouts, sports teams and so forth. nvassers which expressly included then stated the primary concern is sers. must provide a complete list of addresses and dates of birth for neeting in order to give Staff the be exempt from paying the license e fee at $50. Administrator Heck stated $50 fee does cover randum for this item states the City usually receives one or se from organizations such as the Fund for Public Interest also stated there are 6 — 12 canvassers that request a license Councilmember Woodruff suggested organizations such as the Mound Fire Department be added to the list of exempt organizations, noting they do show up in uniform at their fish fry. He also suggested the duration of the license be changed to "not to exceed one year or part thereof for which it has been issued" in Section 308.08. He agreed with keeping the license fee at $50. There was Council consensus to continue this item to the October 24, 2011, Council meeting E. Domestic Partner Registry Discussion Administrator Heck noted that Mayor Lizee had asked him to the research domestic partner registration topic about a month ago and to put it on a meeting agenda. He stated the City of Hopkins has adopted a domestic partnership registration ordinance as have a number of other cities in the State of Minnesota. It CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 10, 2011 Page 6 of 12 applies to same gender or opposite gender couples. He asked Council if it wants Staff to prepare draft language for this. Mayor Lizee stated this issue has been talked about in the State for at least 20 years. She noted the first domestic partner registration was in the City of Minneapolis in 1991. Since then the Cities of Duluth, Edina, Golden Valley, Maplewood, Minnetonka, Red Wing, Richfield, Robbinsdale, Rochester, St. Louis Park and St. Paul have also approved domestic partnership registration ordinances. She explained that during the candidate forum last year that was one of the questions posed to the candidates. There was not a lot of understanding about it at that time. Since then, there have been more discussions about it in the City and the surrounding communities. She thought it important for Council to discuss. She asked Council if there is interest in pursuing this. Councilmember Siakel stated there is no liability to the City if it stated she thought it is a respectful thing to do, noting it's a sign of tl Siakel moved, Woodruff seconded, accepting a domestic part prepare a draft Domestic Partnership Registration Ordinanc discussion and consideration during a future Council meeting or Councilmember Woodruff stated this is not a LGBT issue. It'sabot who decide to live together and want some of the benefits of a relat may make available to them. It's his understanding that in a health family member hospitals typically restrict that partner's access to t] hospital. It's also his understanding that a number of hospitals will couple has a domestic partnership registration. He stated he would 1 Council for further discussion. He then stated he wants to see a draf City would be committing to. He asked what happens if a coupli partnership. Mayor Lizee stated there is ; a proviso for that. Mayor Lizee noted Hopkins I Administrator Heck stated he He noted he has copies of or also has a cobv of a document Councilmember Zerby stated should be done at the State le` Lizee stated when things start discussion about amending Sty Motion passed 510. 11. OLD BUSINESS a cobv' of its ordinance on its website. times. an ordinance. She then registry and directing Staff to for the City of Shorewood for )rk session. two people, a male and a female, nship that this type of registration -are situation if a partner is not a other partner when they are in a ccept a person as a partner if the e to have this topic come back to )rdinance which outlines what the splits up after they register their a draft ordinance for discussion during Council's next meeting. n the Cities of Edina, Hopkins, Golden Valley and others. He :s the registry. hinks further discussion is warranted. He then stated he thought this �ouncilmember Hotvet stated things often start at the city level. Mayor illy the State gets it. Zerby stated it's his understanding there has been tatute to address this. Lizee clarified that is a totally different item. A. Stop Sign Request — Yellowstone / Glencoe Road Administrator Heck explained that during its May 23, 2011, meeting Council considered a request for the installation of stop signs at the intersection of Yellowstone Trail and Glencoe Road. Staff recommended the request be denied based on the results of a traffic study and the current City policy related to the placement of signs. If there was sight line issues Staff took steps to clear brush, vegetation and tree limbs CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 10, 2011 Page 7 of 12 to improve the sight lines. Council denied the request. Scott Haskins and some of is neighbors have asked Council to reconsider the request. Staff again recommends Council deny the request for the same reasons. Engineer Landini stated he provided Council with information on warrants for stop signs. He reviewed them. The first is for stopping the direction that conflicts the most with established pedestrian crossing activity or school walking routes. The second is stopping the direction that has obscured vision, dips or bumps that already require drivers to use lower operating speeds. The third is stopping the direction that has the longest distance of uninterrupted flow approaching the intersection. The fourth is stopping the direction that has the best sight distance to conflicting traffic. Landini reviewed the conditions of which one of them should exist to warrant a stop sign at an intersection. An intersection of a less important road with a main road where application of the normal right -of -way rule would not be expected to provide reasonable compliance with the law. A street entering a through highway or through street. An unsignalized intersection in a signalized area. Other intersections where high speed, restricted view, and crash records indicate a need for control by the stop sign. Landini explained for the May 23r meeting Staff pr( Crash Mapping analysis tool from the Minnesota I shows there were not any crashes at the intersection. both leaving the roadway incidents. Traffic counters were pu vehicles traveling from one direction on Yellowstone Trail, direction. The 85 percentile speed (the speed, Yellowstone Trail was 29.92 — 29.89 miles per h( 28.74 miles per hour for the lesser traveled direct volume of vehicles isn't enough to warrant a stop pictures of views from the intersection. He noted Trail is the east /west road. He also noted there are icil with crash data from the Minnesota of Transportation (MnDOT). The data two crashes in the area but they were ut on two days. There were 722 — 752 id 817 — 897 traveling from the other percent of the vehicles were going) recorded on or the heavier traveled direction, and it was 28.57 — The data indicates there isn't a speed problem. The i. There are no obstructed views. He displayed four ncoe Road is the north/south road and Yellowstone signs on Glencoe Road. Mayor Lizee stated it is her recollection that during the May 23r discussion it was more of a sight line issue. Residents complained the visibility wasn't very good. During that meeting Council directed Staff to mitigate any sight line issues. Scott Haskins` distributed' a memorandum authored by his neighbor (who lives across the street from him) Stephanie Sisneros, 23535 Yellowstone Trail He stated 7 — 8 families live in the area he does. When they moved in they didn't expect vehicles to be traveling 50 — 60 miles per hour. He thanked Engineer Landini for getting him the traffic report. He stated 800 vehicles per day is a lot. He then stated he hoped the 85 percentile speed record of 28 29 miles per hour is true; that is a reasonable speed. He related that Ms. Sisneros believes the vehicles are traveling 50 — 60 miles per hour, noting she is at home during the day. He related he and his neighbors appreciate the City putting the speed buggy out for a while. He stated he and his neighbors are trying to protect their children. He noted that people walk on the roadway every day. He stated he believes there is a blind spot in the intersection. Mr. Haskins noted that both of his children are hearing impaired. He stated if they can't hear a vehicle coming and the vehicle is traveling at 50 miles per hour it's a lot different than if it is traveling 30 miles per hour. He noted Ms. Sisneros has a child with autism and the child gets distracted. It's easier for her to go and get the child if vehicles are traveling slower. He stated the issue for him is safety. He then stated they are not trying to stop the thoroughfare street, which is what he thinks it is. He commented there is a four -way stop further east a few blocks on Yellowstone Trail where it turns into Academy Avenue in the City of Excelsior. That area is also a bus stop as is the area near where he lives. He questioned why there is a four -way stop at one intersection and not at a similar intersection. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 10, 2011 Page 8 of 12 Mayor Lizee asked if it's the neighborhood's wish to have a four -way stop sign installed at the intersection. She explained the traffic study indicates it doesn't satisfy the criteria for need. She noted the speed buggy can track vehicle speeds even when the speed is not illuminated. She stated speeds are difficult to judge when a person is standing in their front yard. She then stated in lots of traffic studies done in City neighborhoods it became evident that it's the local residents who are the speeders because they know the neighborhood and roads well. Councilmember Hotvet thanked Mr. Haskins for bringing this up, noting the main concern in the community is safety. She commented that she has two children and she lives along a drag racing track on Strawberry Lane. She stated she wants Council to discuss this more. She then stated that it's extremely important to her to try and address a group of residents' concerns. She went on to state she thought the residents had just cause to come before Council with their request. Just because the traffic study data says a stop sign isn't warranted she wants Council to discuss other options. Councilmember Zerby stated stop signs can be obeyed or not ob told by law enforcement personnel that a stop sign can at times be to it. That's particularly true when new stop signs are put up. He shows a lot of pavement. He explained that he has heard that structure or a flexible tube in the middle of the road calms tr something like that. He stated he is not sure a stop sign at that inte Councilmember Hotvet noted that Yellowstone Trail is a very there should be someway to slow speeders down. She comm Yellowstone Trail. Over the years Council has been dangerous if drivers don't adhere ;tated the map of the intersection a somethiniz such as a concrete down. The City could look into in will solve the problem. to walk along. She stated e drive freakishly fast on Councilmember Siakel stated this speaks to the need for a trail or something to improve pedestrian safety along that corridor. She then stated the City has turned similar requests down in the past. The City has established a process for determining when a sign is deemed to be appropriate and this request doesn't comply with the City's policy. She expressed her discomfort with approving this request after the City has denied similar requests. She went on to state she likes the idea of doing something to try and slow vehicle speeds down, or to meet the residents' needs for children with special needs. Mr. Haskins agreed with Councilmember Hotvet's description of traffic traveling freakishly fast on Yellowstone Trail. He stated from his and his neighbors perspectives vehicles travel much faster than 29 miles per hours. Councilmember Siakel stated drivers should have mutual respect for one another when driving throughout the City neighborhoods. She then stated she like Councilmember Zerby's idea of putting something in or near the intersection that will slow traffic down. Director Brown stated Staff can look into traffic calming solutions to slow traffic down. He then stated he supports the recommendation to deny the request. He noted the warrants are State warrants. The City can override them but the City would carry the liability that goes along with that decision. He explained years ago the City agreed to a request to install a stop sign. It was removed later on because drivers frequently chose to not stop at it. He stated there is a stop sign in the CUB Foods parking lot at least every 50 feet. If the signs are not respected people roll past them. He then stated other signs such as hearing impaired signs may be more effective at slowing traffic down. The City would have to solicit neighborhood feedback before considering that. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 10, 2011 Page 9 of 12 Councilmember Woodruff stated when he originally received this request he thought the issue was the sight line which Engineer Landim has explained is not an issue. Ms. Sisneros doesn't share Landini's perspective. It does sound like speed is an issue. He commented that he doesn't know how many times he has sat at the intersection north bound on Lake Linden Drive at Yellowstone Trail and watched drivers roll past that stop sign. He stated he thought he heard someone say there is an issue with people being able to cross Yellowstone Trail at Glencoe Road. He suggested consideration be given to stripping the crosswalk and installing a sign saying you must stop for pedestrians in the crosswalk. Steve Haskins, 5455 Timber Lane stated he is Scott Haskins' father and therefore spends a fair amount of time in that neighborhood. He noted in the sight line photographs displayed earlier there is no foliage because of the time of year they were taken in. When foliage is out it's difficult to see vehicles until you are half way out into the intersection. He also noted he has almost been hit by another vehicle a number of times when trying to back out of his son's driveway because of foliage. He suggested Staff check out the sight lines before the foliage comes down. Councilmember Woodruff stated a year ago he was told there was on to Yellowstone Trail or cross the intersection from either northb had not been told there was an issue with backing out of driveway him last year live on the south end of Glencoe Road. Steve Haskins suggested the City research site lines further intersection. Mayor Lizee stated it's the City's responsibility to make sure the during Council's October 23r discussion Staff was directed; Yellowstone Trail and Glencoe Road intersection were clear. trimmed the sight line foliage this past summer. She clarified t wants to research traffic calming Wtions. sight line issue when trying to enter rid or southbound Glencoe Road. He He noted the residents that spoke to >t on Yellowstone Trail from the are clear. She then stated make sure the sight lines at the assumed Public Works personnel it's her understanding that Council Councilmember Siakel recommended Council solicit input from residents living near the intersection Scott Haskins stated almost all of his neighbors want 'a stop sign installed. He expressed he thought they would be open to additional ideas as well. He stated he would not have a problem with hearing impaired related signs. He noted the area has a lot of single family homes in it so there will always be a safety issue for children because of vehicle traffic. Councilmember Zerby stated he understood Council to express interest in pursuing alternatives. He noted that he doesn't think a stop sign will solve the issue. He stated there is a need to modernize Yellowstone Trail. It has been a thoroughfare since it had yellow painted rock that people followed out to Yellowstone Park. It has been an expressway for many years. It's time to bring it into compliance with what its use is today. Director Brown suggested having the professional traffic engineer with WSB & Associates come before Council to provide it with his recommendation and to evaluate the sight lines at the intersection. There was Council consensus to have that done. 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 10, 2011 Page 10 of 12 Administrator Heck stated Joe Shneider, President of the Christmas Lake Homeowners Association (HOA), left him a message telling him that the gate fixture has been installed at the Christmas Lake boat launch but the physical arms have not been installed. He then stated he has been reading comments posted on the website www.ldofishing.com There is a discussion forum about the controlled access gate at the launch. There has been some discussion about people potentially wanting to intentionally infest Christmas Lake with zebra mussels. He noted there is a lot of misinformation about the Christmas Lake pilot program for controlling the infestation of aquatic invasive species in the Lake. He suggested the City do what it can to make sure true information is put out there. He went on to state that Director Nielsen, Councilmember Hotvet, Julie Moore and he have identified the items the City has to do as part of the GreenSteps program it's participating in. The group developed a work program for that and assigned responsibilities for tasks identified. He noted he will have a more thorough report for Council during Council's next meeting. 1. Monthly Budget Report Director DeJong stated the meeting packet contains a copy of the August 2011 Monthly Budget Report. The budget is on target. 2. Mayor and City Council Councilmember Woodruff stated the residents that live in the Westonka School District are being asked to vote on three ballot questions to provide additional education funding from local property taxes for Westonka Schools. The residents that live on Enchanted and Shady Islands are part of that District. He encouraged people to vote in favor of the bond issues. He then stated there is a candidate forum for Westonka School Board candidates scheduled for October I1 Councilmember Siakel District (LMCD) matte Lake Minnetonka (the I by milfoil. The LMCD private dock use area if efficiencies of the'harve for harvestin4 was slid in 19 seeking Council's guidance on a Lake Minnetonka Conservation the LMCD began harvesting Eurasian Watermilfoil (milfoil) in Its intent was to address impediments to public navigation caused st inside of a private dock use area nor does it harvest outside of a Jausingan impediment to navigation. The metrics used to gage the are total acres harvested and truckloads removed. The 2011 budget $91,000. The Minnesota Department of Natural Resources (DNR) he rest of the funding primarily comes from the LMCD member contributed about $32,800 to cities. Siakel then explained that in replacement harvester is apprc by the League of Minnesota C and approximately $65,000 replacement fund. The LMCD July 2011 one of the LMCD's three harvesters capsized. The cost of a ximately $170,000. The LMCD will be reimbursed approximately $32,000 ities Insurance Trust (LMCIT) if the LMCD does not replace the harvester f it does replace it. The LMCD has about $90,000 in an equipment is looking for a contribution in 2012 to help fund the purchase. Siakel stated the LMCD Board has been debating whether or not harvesting has been effective. She noted the LMCD has been a participant in the three -bay milfoil chemical treatment pilot program. In 2011 two additional bays were treated. Those five bays have not been harvested as much as in the past. She stated she doesn't think the harvesting program should be stopped totally. She questioned how many harvesters are actually needed. She stated she does not think the current metrics of acreage and tonnage give an accurate assessment of the effectiveness of the program. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 10, 2011 Page 11 of 12 Siakel then stated she supports having a comprehensive aquatic invasive species (AIS) management plan developed before a decision is made about purchasing the replacement harvester. She reviewed requests she made to the LMCD Board. She asked that the metrics used to assess the effectiveness of the harvesting program be reevaluated. She recommended a comprehensive AIS management plan be developed. She suggested the LMCD evaluate the option of contracting for harvesting services. Because of the positive results from the chemical treatment she asked how much of the Lake needs to be harvested for navigation reasons. She questioned what the critical navigation points are in the Lake. Siakel asked Council to give her some direction. She stated she can not support purchasing another harvester until a comprehensive AIS management plan has been developed.. She recommended the harvesting program be reevaluated, noting that has not been done since the program was started. Mayor Lizee expressed her support for developing a compreh a decision about whether or not to replace the harvester. She maintaining the channels of navigation over the course of a spreads faster if it's cut. Councilmember Zerby expressed his support for deve before making a decision about whether or not to replace Councilmember Hotvet expressed concern that the harvesting was first implemented. Councilmember Woodruff stated he agrees there is a i noted the LMCD AIS Task Force attempted to deve He stated he thought it was time to attempt that aga harvested is just a report. What gets harvested is ju people for a certain number of hours who work the tonnage harvested varies from year to year depending Woodruff then stated he believes the suitable replacement option is identi soul searching about whether or not make due with two harvesters_ He political and there is a lot of misinfc who want the entire $91,000 to go 1 not help at all with chemical treat= management plan before making the harvesting program has been ie noted flowering rush, an AIS, a comprehensive AIS management plan hasn't been reevaluated since it d for a comprehensive AIS management plan. He such a plan two `years ago; it wasn't successful. He explained the report on acreage and tonnage a level of effort. There are a certain number of vesting program each summer. The acreage and milfoil growth. need for the harvesting program for navigation reasons until a d implemented. He recommended the LMCD Board do some ace the harvester and to assess whether or not the LMCD can that unfortunately a discussion about those items becomes n conveyed. He commented there are a number of individuals the chemical treatment of milfoil. He stated the $91,000 will because it is such a small amount of the total cost to do it. Councilmember Siakel clarified that critical navigation does not mean just the channels. It does mean out from docks. She stated the needs of the Lake have to be identified before the need for a new harvester can be determined. Councilmember Zerby stated the Excelsior Fire District's Fire Prevention Open House is scheduled for October 13, 2011, from 6:00 P.M. — 8:30 P.M. He highlighted some of the demonstrations that will be put on and displays there will be. Director Brown noted that after Council finished discussing domestic partnership registration agenda item Phil Duran of Outfront Minnesota came and left off some documents. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 10, 2011 Page 12 of 12 Mayor Lizee noted there is a candidate forum scheduled for October 18 for the Minnetonka School District School Board candidates and it will be held at Minnetonka City Hall. She then noted that three women from the greater South Lake area died recently. She stated she had revered the women. They stood out in the community and they led the way on a number of issues. Their names are Georgianna Knapp, Dorothy Leitzman and Nancy Smith. She thanked the women's families for sharing them with the community. Their leadership in the community helped a lot of people. 13. ADJOURN Woodruff moved, Zerby seconded, Adjourning the City Council Regular Meeting of October 10, 2011, at 8:30 P.M. Motion passed 510. RESPECTFULLY SUBMITTED Christine Freeman, Recorder ATTEST: ne Lizee, Brian Heck, City Administrator /Clerk COUNCIL ACTION FORM Department Council Meeting Item Number Finance October 24, 2011 3A Item Description: Verified Claims From: Michelle Nguyen Bruce DeJong Background / Previous Action Claims for council authorization. The attached claims list includes checks numbered 52231 through 52299 totaling $261,677.86. Staff Recommendation Staff recommends approval of the claims list. 10/20/2011 12:12 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood 2,122.66 000000 BANK: 1 BEACON BANK 305.92 052232 DATE RANGE:10 /11/2011 THRU 99/99/9999 052234 1,561.00 052235 32.00 052236 7,121.22 CHECK VENDOR I.D. 052239 NAME STATUS DATE 00051 253.00 EFTPS - FEDERAL W/H D 10/11/2011 00092 052244 MN DEPT OF REVENUE D 10/11/2011 20005 202.75 WELLS FARGO HEALTH BENEFIT SVC D 10/11/2011 00086 052249 AFSCME COUNCIL 5 R 10/11/2011 1 BRENT HISLOP R 10/11/2011 06645 DEPT OF LABOR & INDUSTRY R 10/11/2011 00053 ICMA RETIREMENT TRUST - 302131 -4 R 10/11/2011 16625 NCPERS MINNESOTA R 10/11/2011 00052 PERA R 10/11/2011 01380 ALLIED BLACKTOP CO R 10/24/2011 01475 AMERICAN ENGINEERING R 10/24/2011 29411 ANDERSON COOLING & HEATING R 10/24/2011 01977 ANDERSON, KRISTI B. R 10/24/2011 29382 ARC R 10/24/2011 02200 ASPEN EQUIPMENT COMPANY R 10/24/2011 29338 BLANCHARD CATERING, INC. R 10/24/2011 03550 BROWN, LAWRENCE R 10/24/2011 29412 BUDGET PRINTING AND AWARDS R 10/24/2011 04081 CARQUEST AUTO PARTS R 10/24/2011 26100 CENTURY LINK R 10/24/2011 24600 CITY OF TONKA BAY R 10/24/2011 29278 CLASSIC CLEANING COMPANY R 10/24/2011 INVOICE AMOUNT DISCOUNT PAGE: 1 CHECK CHECK CHECK NO STATUS AMOUNT 000000 11,667.65 000000 2,122.66 000000 1,092.39 052231 305.92 052232 3,379.17 052233 997.10 052234 1,561.00 052235 32.00 052236 7,121.22 052238 21,464.45 052239 5,714.08 052240 4,200.00 052241 253.00 052242 44.53 052243 1,072.75 052244 1,612.66 052245 116.01 052246 202.75 052247 346.10 052248 791.66 052249 1,135.91 052250 847.47 10/20/2011 12:12 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood 67.81 052253 BANK: 1 BEACON BANK 1,108.79 052255 DATE RANGE:10 /11/2011 THRU 99/99/9999 052257 1,799.80 052258 24.14 052259 566.44 CHECK VENDOR I.D. 052261 NAME STATUS DATE 05875 234.20 CUB FOODS R 10/24/2011 05885 052266 CULLIGAN BOTTLED WATER R 10/24/2011 06785 40.00 DLT SOLUTIONS INC R 10/24/2011 29271 052271 DREW KRIESEL R 10/24/2011 1 ECLIPSE PAINTING, INC. R 10/24/2011 07383 ELECTRICAL INSTALLATION & MAIN R 10/24/2011 29387 FASCHING, GREGORY R 10/24/2011 12125 FEDEX KINKO'S R 10/24/2011 08500 FRONTIER PRECISION, INC. R 10/24/2011 08712 G & K SERVICES R 10/24/2011 10000 GROUT, TWILA R 10/24/2011 10506 HENN CTY INFO TECHNOLOGY DEPT R 10/24/2011 10760 HYDRA POWER HYDRAULICS R 10/24/2011 29286 HYDROCAD SOFTWARE SOLUTIONS LL R 10/24/2011 1 INCLINE EXTERIORS R 10/24/2011 11510 J.P. COOKE CO R 10/24/2011 11650 KENNEDY & GRAVEN, CHARTERED R 10/24/2011 13300 LEAGUE OF MINNESOTA CITIES R 10/24/2011 13320 LEE PEST CONTROL, INC. R 10/24/2011 13525 LINK, CLARE T. R 10/24/2011 13550 LIZEE, CHRISTINE R 10/24/2011 21340 LOCAL LINK R 10/24/2011 INVOICE AMOUNT DISCOUNT PAGE: 2 CHECK CHECK CHECK NO STATUS AMOUNT 052251 30.96 052252 67.81 052253 427.52 052254 1,108.79 052255 2,090.00 052256 348.54 052257 1,799.80 052258 24.14 052259 566.44 052260 1,077.74 052261 29.09 052262 64.00 052263 234.20 052264 162.00 052265 8,673.37 052266 72.45 052267 878.51 052268 40.00 052269 70.00 052270 41.85 052271 48.00 052272 69.95 10/20/2011 12:12 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood 15,195.16 052275 BANK: 1 BEACON BANK 24,764.50 052277 DATE RANGE:10 /11/2011 THRU 99/99/9999 052279 350.00 052280 289.60 052281 88.94 CHECK VENDOR I.D. 052283 NAME STATUS DATE 14300 1,374.81 MACQUEEN EQUIPMENT, INC. R 10/24/2011 00079 052288 MEDICA R 10/24/2011 15176 208.41 MENARDS R 10/24/2011 15800 052295 MIDWEST ASPHALT CORP. R 10/24/2011 00085 MINNESOTA LIFE R 10/24/2011 16425 MN ASSOC. OF GOVT COMMUNICAT R 10/24/2011 50001 MNSPECT, INC. R 10/24/2011 18085 MOORE, JULIE R 10/24/2011 15900 OFFICE DEPOT R 10/24/2011 20283 PARTS ASSOCIATES, INC. R 10/24/2011 29301 PROFESSIONAL WIRELESS COMMUNIC R 10/24/2011 1350 PRUDENTIAL GROUP INSURANCE R 10/24/2011 10300 QUALITY RESOURCE GROUP, INC. R 10/24/2011 22347 RUMPCA COMPANIES, INC. R 10/24/2011 22450 SAFETY -KLEEN SYSTEMS, INC. R 10/24/2011 1 SCOTT MONTEI R 10/24/2011 22950 SHOREWOOD TRUE VALUE R 10/24/2011 22981 SIGN SOURCE, INC. R 10/24/2011 23500 SO LK MTKA POLICE DEPT R 10/24/2011 29101 SUN NEWSPAPERS R 10/24/2011 17200 SUN PATRIOT NEWSPAPERS R 10/24/2011 25452 TWIN CITY WATER CLINIC R 10/24/2011 INVOICE AMOUNT DISCOUNT PAGE: 3 CHECK CHECK CHECK NO STATUS AMOUNT 052273 1,418.77 052274 15,195.16 052275 12.15 052276 24,764.50 052277 433.91 052278 135.00 052279 350.00 052280 289.60 052281 88.94 052282 147.18 052283 1,015.31 052284 781.26 052285 1,374.81 052286 568.00 052287 461.20 052288 150.00 052289 276.49 052292 208.41 052293 702.92 052294 191.62 052295 202.13 052296 100.00 10/20/2011 12:12 PM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE:10 /11/2011 THRU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 29269 WARNER CONNECT R 10/24/2011 052297 2,800.00 28350 WOODRUFF, RICHARD R 10/24/2011 052298 35.20 28600 ZARNOTH BRUSH WORKS, INC R 10/24/2011 052299 637.51 00087 AFSCME CO 5 MEMBERS HEALTH FUN E 10/24/2011 999999 408.00 05305 COMMUNITY REC RESOURCES E 10/24/2011 999999 6,281.27 07900 HAWKINS, INC. E 10/24/2011 999999 2,834.71 10473 HENN CTY TAXPAYER SVCS PUBLIC E 10/24/2011 999999 30.00 10576 ADVANCED IMAGING SOLUTIONS INC E 10/24/2011 999999 74.00 13070 LANDINI, JAMES E 10/24/2011 999999 838.48 15500 METRO COUNCIL ENVMT(WASTEWATER E 10/24/2011 999999 59,486.26 15885 MIDWEST MAILING SYSTEMS, INC. E 10/24/2011 999999 500.00 19435 SPRINT E 10/24/2011 999999 130.98 20300 PAZANDAK, JOSEPH E 10/24/2011 999999 1,332.43 22820 CITY OF SHOREWOOD E 10/24/2011 999999 159.07 29324 HANSEN THORP PELLINEN OLSON, I E 10/24/2011 999999 507.25 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 66 121,463.01 0.00 121,463.01 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 3 14,882.70 0.00 14,882.70 EFT: 12 72,582.45 0.00 72,582.45 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 VENDOR SET: 01 BANK: 1 TOTALS: 81 208,928.16 0.00 208,928.16 BANK: 1 TOTALS: 81 208,928.16 0.00 208,928.16 REPORT TOTALS: 81 208,928.16 0.00 208,928.16 10 -20 -2011 12:10 AM C O U N C I L REPORT BY VENDOR- OCTOBER 24, 2011 PAGE: 1 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT ADVANCED IMAGING SOLUTIONS INC 10/24/11 MAINT 09/15 -10 /15 General Fund Municipal Buildings 74.00 TOTAL: 74.00 AFSCME CO 5 MEMBERS HEALTH FUND 10/24/11 CHARLIES DAVIS General Fund Unallocated Expenses 51.00 10/24/11 GREG FASCHING General Fund Unallocated Expenses 51.00 10/24/11 JOSEPH LUGOWSKI General Fund Unallocated Expenses 51.00 10/24/11 BRADLEY MASON General Fund Unallocated Expenses 51.00 10/24/11 CHRISTOPHER POUNDER General Fund Unallocated Expenses 51.00 10/24/11 DANIEL RANDALL General Fund Unallocated Expenses 51.00 10/24/11 BRUCE STARK General Fund Unallocated Expenses 51.00 10/24/11 TERRY TOWER General Fund Unallocated Expenses 51.00 TOTAL: 408.00 AFSCME COUNCIL 5 10 /11 /11 P/R DEDUCTS - UNION DUES General Fund NON - DEPARTMENTAL 305.92 TOTAL: 305.92 ALLIED BLACKTOP CO 10/24/11 PV #1 PROJ #11 -06 - OTTA SE Street Capital Imp Street Capt Improvemen 21,464.45 TOTAL: 21,464.45 AMERICAN ENGINEERING 10/24/11 SEPT- NELSON DR & WILDROSE Street Capital Imp Street Capt Improvemen 3,470.00 10/24/11 SEDIMENT TRAP @ COVINGTON Stormwater Managem STORMWATER MANAGEMENT 2,244.08 TOTAL: 5,714.08 ANDERSON COOLING & HEATING 10/24/11 MANOR PARK- INSTALLED FURNA Park Capital Impro Park Capital Improveme 4,200.00 TOTAL: 4,200.00 ANDERSON, KRISTI B. 10/24/11 PARK REG MTG 10 /11 General Fund Parks & Recreation 253.00 TOTAL: 253.00 ARC 10/24/11 COLOR PRINT DOCUMENT General Fund Planning 44.53 TOTAL: 44.53 ASPEN EQUIPMENT COMPANY 10/24/11 DRUM CHIPPER RENTAL General Fund Tree Maintenance 1,072.75 TOTAL: 1,072.75 BLANCHARD CATERING, INC. 10/24/11 OCTOBERFEST CATERING Southshore Communi Senior Community Cente 800.00 10/24/11 SOUP EVENT -10 /11 Southshore Communi Senior Community Cente 543.75 10/24/11 BREAKFAST CATERING -10/17 Southshore Communi Senior Community Cente 268.91 TOTAL: 1,612.66 BROWN, LAWRENCE 10/24/11 FUEL UTILITY TRUCK General Fund Public Works 116.01 TOTAL: 116.01 BUDGET PRINTING AND AWARDS 10/24/11 DONOR PLAQUE Southshore Communi Senior Community Cente 202.75 TOTAL: 202.75 CARQUEST AUTO PARTS 10/24/11 GENERATOR BATTERY General Fund Public Works 106.17 10/24/11 HYDRAULIC FITTINGS & REPAI General Fund Public Works 100.43 10/24/11 OIL SEALS & BEARINGS General Fund Public Works 88.48 10/24/11 HIGH TEMP PAINT General Fund Public Works 21.63 10/24/11 RADIAOR HOSE General Fund Public Works 29.39 TOTAL: 346.10 CENTURY LINK 10/24/11 OCT SVC Water Utility Water 315.23 10/24/11 BADGER REPAIR SCADA UMES Water Utility Water 240.00 10/24/11 OCT SVC Water Utility Water 236.43 10 -20 -2011 12:10 AM C O U N C I L REPORT BY VENDOR- OCTOBER 24, 2011 PAGE: 2 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT TOTAL: 791.66 CITY OF SHOREWOOD 10/24/11 SSCC - UTILITY PAYMENT Southshore Communi Senior Community Cente 159.07 TOTAL: 159.07 CITY OF TONKA BAY 10/24/11 WATER Water Utility Water 766.91 10/24/11 SEWER Sanitary Sewer Uti Sewer 369.00 TOTAL: 1,135.91 CLASSIC CLEANING COMPANY 10/24/11 C.H. SVC General Fund Municipal Buildings 531.01 10/24/11 P.W. SVC General Fund Public Works 316.46 TOTAL: 847.47 COMMUNITY REC RESOURCES 10/24/11 PARK COORDINATOR SERVICES General Fund Parks & Recreation 2,205.00 10/24/11 QUARTERLY COMMISSION SVCS Southshore Communi Senior Community Cente 3,887.27 10/24/11 SSCC ASSISTANT Southshore Communi Senior Community Cente 189.00 TOTAL: 6,281.27 CUB FOODS 10/24/11 OCTOBERFEST EXP Southshore Communi Senior Community Cente 30.96 TOTAL: 30.96 CULLIGAN BOTTLED WATER 10/24/11 DRINKING WATER SVC General Fund Municipal Buildings 67.81 TOTAL: 67.81 DEPT OF LABOR & INDUSTRY 10 /11 /11 3RD QTR BLDG REPORT General Fund NON - DEPARTMENTAL 997.10 TOTAL: 997.10 DLT SOLUTIONS INC 10/24/11 AUTOCAD 2009 RENEWAL General Fund City Engineer 427.52 TOTAL: 427.52 DREW KRIESEL 10/24/11 CONTRACT SVC Southshore Communi Senior Community Cente 480.00 10/24/11 GENERAL SUPPLIES Southshore Communi Senior Community Cente 368.79 10/24/11 EQUIPMENT RENTAL Southshore Communi Senior Community Cente 260.00 TOTAL: 1,108.79 EFTPS - FEDERAL W/H 10 /11 /11 FEDERAL W/H General Fund NON - DEPARTMENTAL 4,937.02 10 /11 /11 FICA W/H General Fund NON - DEPARTMENTAL 2,125.46 10 /11 /11 MEDICARE W/H General Fund NON - DEPARTMENTAL 733.79 10 /11 /11 FICA W/H General Fund Administration 283.86 10 /11 /11 MEDICARE W/H General Fund Administration 66.38 10 /11 /11 FICA W/H General Fund General Government 404.49 10 /11 /11 MEDICARE W/H General Fund General Government 94.61 10 /11 /11 FICA W/H General Fund Finance 270.39 10 /11 /11 MEDICARE W/H General Fund Finance 63.23 10 /11 /11 FICA W/H General Fund Planning 282.31 10 /11 /11 MEDICARE W/H General Fund Planning 66.02 10 /11 /11 FICA W/H General Fund Protective Inspections 206.37 10 /11 /11 MEDICARE W/H General Fund Protective Inspections 48.27 10 /11 /11 FICA W/H General Fund City Engineer 190.69 10 /11 /11 MEDICARE W/H General Fund City Engineer 44.60 10 /11 /11 FICA W/H General Fund Public Works 376.29 10 /11 /11 MEDICARE W/H General Fund Public Works 88.00 10 /11 /11 FICA W/H General Fund Streets & Roadways 225.62 10 /11 /11 MEDICARE W/H General Fund Streets & Roadways 52.77 10 /11 /11 FICA W/H General Fund Tree Maintenance 30.89 10 /11 /11 MEDICARE W/H General Fund Tree Maintenance 7.23 10 -20 -2011 12:10 AM C O U N C I L REPORT BY VENDOR- OCTOBER 24, 2011 PAGE: 3 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT 10 /11 /11 FICA W/H General Fund Parks & Recreation 306.08 10 /11 /11 MEDICARE W/H General Fund Parks & Recreation 71.59 10 /11 /11 FICA W/H Southshore Communi Senior Community Cente 37.19 10 /11 /11 MEDICARE W/H Southshore Communi Senior Community Cente 8.70 10 /11 /11 FICA W/H Water Utility Water 221.69 10 /11 /11 MEDICARE W/H Water Utility Water 51.83 10 /11 /11 FICA W/H Sanitary Sewer Uti Sewer 191.58 10 /11 /11 MEDICARE W/H Sanitary Sewer Uti Sewer 44.81 10 /11 /11 FICA W/H Recycling Utility Recycling 18.78 10 /11 /11 MEDICARE W/H Recycling Utility Recycling 4.39 10 /11 /11 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 91.36 10 /11 /11 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 21.36 TOTAL: 11,667.65 ELECTRICAL INSTALLATION & MAINTENANCE 10/24/11 SSCC -WIRE SIGN LIGHT Southshore Communi Senior Community Cente 348.54 TOTAL: 348.54 FASCHING, GREGORY 10/24/11 DEPENDENT CARE EXP General Fund NON - DEPARTMENTAL 1,799.80 TOTAL: 1,799.80 FEDEX KINKO'S 10/24/11 PLANS -19860 SWEETWTER CUR General Fund Protective Inspections 24.14 TOTAL: 24.14 FRONTIER PRECISION, INC. 10/24/11 TRIMBLE OSFTWARE MAINT General Fund City Engineer 566.44 TOTAL: 566.44 G & K SERVICES 10/24/11 CH SVC General Fund Municipal Buildings 102.05 10/24/11 PW SVC General Fund Public Works 883.78 10/24/11 SSCC SVC Southshore Communi Senior Community Cente 91.91 TOTAL: 1,077.74 GROUT, TWILA 10/24/11 TEA PARTY EXP REIM General Fund Parks & Recreation 29.09 TOTAL: 29.09 HANSEN THORP PELLINEN OLSON, INC. 10/24/11 SEPT -PROJ NO 11 -05 Stormwater Managem STORMWATER MANAGEMENT 507.25 TOTAL: 507.25 HAWKINS, INC. 10/24/11 HYDROFLUOSILICIC ACID Water Utility Water 2,834.71 TOTAL: 2,834.71 HENN CTY INFO TECHNOLOGY DEPT 10/24/11 800MHZ RADIO General Fund Public Works 64.00 TOTAL: 64.00 HENN CTY TAXPAYER SVCS PUBLIC RECORDS 10/24/11 EGKF64 - MONTHLY FEE General Fund City Engineer 30.00 TOTAL: 30.00 HYDRA POWER HYDRAULICS 10/24/11 SHAFT REBUILD -2 MOWERS General Fund Public Works 234.20 TOTAL: 234.20 HYDROCAD SOFTWARE SOLUTIONS LLC 10/24/11 HYBROCAD UPDATE General Fund City Engineer 162.00 TOTAL: 162.00 ICMA RETIREMENT TRUST - 302131 -457 10 /11 /11 P/R DEDUCTS - DEFERRED COM General Fund NON - DEPARTMENTAL 1,435.96 10 /11 /11 P/R DEDUCTS - DEFERRED COM General Fund NON - DEPARTMENTAL 125.04 TOTAL: 1,561.00 10 -20 -2011 12:10 AM C O U N C I L REPORT BY VENDOR- OCTOBER 24, 2011 PAGE: 4 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT J.P. COOKE CO 10/24/11 2012 DOG TAGS General Fund General Government 72.45 TOTAL: 72.45 KENNEDY & GRAVEN, CHARTERED 10/24/11 RON JOHNSON LITIGATION General Fund Professional Svcs 878.51 TOTAL: 878.51 LANDINI, JAMES 10/24/11 OCT WELLSNESS REIM General Fund City Engineer 40.00 10/24/11 CARTEGRAPH TRAINING EXP & General Fund City Engineer 798.48 TOTAL: 838.48 LEAGUE OF MINNESOTA CITIES 10/24/11 2011 REGIONAL MTG -R WOODRU General Fund Council 40.00 TOTAL: 40.00 LEE PEST CONTROL, INC. 10/24/11 SSCC -SVC Southshore Communi Senior Community Cente 70.00 TOTAL: 70.00 LINK, CLARE T. 10/24/11 TEA PARTY EXP REIM General Fund Parks & Recreation 41.85 TOTAL: 41.85 LIZEE, CHRISTINE 10/24/11 SLUC - TRAINING General Fund Council 48.00 TOTAL: 48.00 LOCAL LINK 10/24/11 NOV -ADSL General Fund Municipal Buildings 69.95 TOTAL: 69.95 MACQUEEN EQUIPMENT, INC. 10/24/11 PLOW PARTS General Fund Public Works 1,418.77 TOTAL: 1,418.77 MEDICA 10/24/11 MEDICAL PREM General Fund Unallocated Expenses 15,195.16 TOTAL: 15,195.16 MENARDS 10/24/11 PARK SUPPLIES General Fund Parks & Recreation 12.15 TOTAL: 12.15 METRO COUNCIL ENVMT(WASTEWATER) 10/24/11 WASTEWATER SVC Sanitary Sewer Uti Sewer 59,486.26 TOTAL: 59,486.26 MIDWEST ASPHALT CORP. 10/24/11 PV #1 -PROJ #11 -06 OTTA SEAL Street Capital Imp Street Capt Improvemen 15,813.90 10/24/11 PV #1 -PROJ# 11 -08 -MILL /OVER Street Capital Imp Street Capt Improvemen 8,950.60 TOTAL: 24,764.50 MIDWEST MAILING SYSTEMS, INC. 10/24/11 NOW - NEWSLETTER POSTAGE General Fund General Government 500.00 TOTAL: 500.00 MINNESOTA LIFE 10/24/11 LIFE INS General Fund Unallocated Expenses 433.91 TOTAL: 433.91 MISC. VENDOR BRENT HISLOP 10 /11 /11 6000 STRAWBERRY LN- ESCROW Escrow Deposit Age NON - DEPARTMENTAL 3,379.17 ECLIPSE PAINTING, INC. 10/24/11 BADGER PARK PAINTING SVC Street Capital Imp Street Capt Improvemen 2,090.00 INCLINE EXTERIORS 10/24/11 WA TOWER REPL -5775 COVINGT Water Utility Water 8,673.37 SCOTT MONTEI 10/24/11 24620 SMITHTOWN RD -MAINT S Community Infrastr Community Infrastructu 150.00 TOTAL: 14,292.54 MN ASSOC. OF GOVT COMMUNICATORS 10/24/11 FALL REGISTER - JULIE MOOR General Fund General Government 75.00 10/24/11 2012 MEMBERSHIP - JULIE MOO General Fund General Government 60.00 TOTAL: 135.00 10 -20 -2011 12:10 AM C O U N C I L REPORT BY VENDOR- OCTOBER 24, 2011 PAGE: 5 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT MN DEPT OF REVENUE 10 /11 /11 STATE W/H General Fund NON - DEPARTMENTAL 2,122.66 TOTAL: 2,122.66 MNSPECT, INC. 10/24/11 SEPT - BACK -UP INSPECTION SV General Fund Protective Inspections 350.00 TOTAL: 350.00 MOORE, JULIE 10/24/11 ARTIC FEVER -TEA POTS -PRINC General Fund Parks & Recreation 289.60 TOTAL: 289.60 NCPERS MINNESOTA 10 /11 /11 UNIT #762400 MONTHLY LIFE General Fund NON - DEPARTMENTAL 32.00 TOTAL: 32.00 OFFICE DEPOT 10/24/11 OFFICE SUPPLIES General Fund General Government 4.10 10/24/11 OFF SUPPLIES General Fund Planning 47.17 10/24/11 OFF SUPPLIES General Fund Public Works 37.67 TOTAL: 88.94 PARTS ASSOCIATES, INC. 10/24/11 REFUND PAINT General Fund Public Works 84.88- 10/24/11 SHOP SUPPLIES General Fund Public Works 232.06 TOTAL: 147.18 PAZANDAK, JOSEPH 10/24/11 CITY HALL - BLDG PARTS General Fund Municipal Buildings 116.43 10/24/11 JAN - JUN MILEAGE & CITY H General Fund Protective Inspections 1,216.00 TOTAL: 1,332.43 PERA 10 /11 /11 P/R DEDUCTS -PERA General Fund NON - DEPARTMENTAL 3,296.85 10 /11 /11 P/R DEDUCTS -PERA General Fund Administration 342.08 10 /11 /11 P/R DEDUCTS -PERA General Fund General Government 474.02 10 /11 /11 P/R DEDUCTS -PERA General Fund Finance 326.90 10 /11 /11 P/R DEDUCTS -PERA General Fund Planning 362.73 10 /11 /11 P/R DEDUCTS -PERA General Fund Protective Inspections 269.02 10 /11 /11 P/R DEDUCTS -PERA General Fund City Engineer 223.71 10 /11 /11 P/R DEDUCTS -PERA General Fund Public Works 454.81 10 /11 /11 P/R DEDUCTS -PERA General Fund Streets & Roadways 267.66 10 /11 /11 P/R DEDUCTS -PERA General Fund Tree Maintenance 36.13 10 /11 /11 P/R DEDUCTS -PERA General Fund Parks & Recreation 388.05 10 /11 /11 P/R DEDUCTS -PERA Southshore Communi Senior Community Cente 43.50 10 /11 /11 P/R DEDUCTS -PERA Water Utility Water 275.04 10 /11 /11 P/R DEDUCTS -PERA Sanitary Sewer Uti Sewer 229.13 10 /11 /11 P/R DEDUCTS -PERA Recycling Utility Recycling 21.96 10 /11 /11 P/R DEDUCTS -PERA Stormwater Managem STORMWATER MANAGEMENT 109.63 TOTAL: 7,121.22 PROFESSIONAL WIRELESS COMMUNICATIONS 10/24/11 CIP RADIO P.W. Technology Fund TECHNOLOGY FUND 1,015.31 TOTAL: 1,015.31 PRUDENTIAL GROUP INSURANCE 10/24/11 LIFE INSURANCE General Fund Unallocated Expenses 781.26 TOTAL: 781.26 QUALITY RESOURCE GROUP, INC. 10/24/11 A/P CHECKS ORDER General Fund Finance 669.37 10/24/11 LASER UTILITY FORMS Water Utility Water 176.36 10/24/11 LASER UTILITY FORMS Sanitary Sewer Uti Sewer 176.36 10/24/11 LASER UTILITY FORMS Recycling Utility Recycling 176.36 10/24/11 LASER UTILITY FORMS Stormwater Managem STORMWATER MANAGEMENT 176.36 TOTAL: 1,374.81 10 -20 -2011 12:10 AM C O U N C I L REPORT BY VENDOR- OCTOBER 24, 2011 PAGE: 6 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT RUMPCA COMPANIES, INC. 10/24/11 BRUSH DISPOSAL General Fund Tree Maintenance 568.00 10/24/11 ORD NO. 481 - 10/06 General Fund TOTAL: TOTAL: 568.00 General SAFETY -KLEEN SYSTEMS, INC. 10/24/11 HAY WASTE PARTS CLEANER General Fund Public Works 461.20 10/24/11 ORD NO. 482 -- 10/08 General Fund TOTAL: 461.20 ORD NO. 483 - -10/08 SHOREWOOD TRUE VALUE 10/24/11 BULK General Fund Public Works 5.51 Fund 10/24/11 WIRING SUPPLIES General Fund Public Works 38.36 10/24/11 COLIFORM BACTERIAS 10/24/11 MAS BIT General Fund Public Works 4.05 Fund WELLS FARGO HEALTH BENEFIT SVCS 10/24/11 CONNECTOR General Fund Public Works 10.45 10 /11 /11 P/R DEDUCTS -HSA 10/24/11 COVER General Fund Public Works 6.40 10/24/11 MASONRY BIT General Fund Public Works 38.99 10/24/11 HAMM BIT General Fund Public Works 18.68 10/24/11 LINK General Fund Parks & Recreation 10.55 10/24/11 PADLOCK General Fund Parks & Recreation 12.81 10/24/11 MULCH General Fund Parks & Recreation 34.11 10/24/11 MULCH General Fund Parks & Recreation 25.59 10/24/11 HARDWARE General Fund Parks & Recreation 11.73 10/24/11 PLUMBING PARTS General Fund Parks & Recreation 19.74 10/24/11 BULK General Fund Parks & Recreation 39.52 TOTAL: 276.49 SIGN SOURCE, INC. 10/24/11 DOUBLE FACE COREX SIGNS Southshore Communi Senior Community Cente 208.41 TOTAL: 208.41 SO LK MTKA POLICE DEPT 10/24/11 3RD QTR -CO General Fund Police Protection 363.96 10/24/11 HENN CTY PROCESSING FEE General Fund Police Protection 338.96 TOTAL: 702.92 SPRINT 10/24/11 SVC 08/13 -09/12 Water Utility Water 65.49 10/24/11 SVC 08/13 -09/12 Sanitary Sewer Uti Sewer 65.49 TOTAL: 130.98 SUN NEWSPAPERS 10/24/11 ORD NO. 483 -- 10/06 General Fund 62.92 10/24/11 ORD NO. 481 - 10/06 General Fund TOTAL: 10/24/11 RESOLUTION 11 -051 - -10/06 General Fund SUN PATRIOT NEWSPAPERS 10/24/11 ORD NO. 481 - 10/08 General Fund 10/24/11 ORD NO. 482 -- 10/08 General Fund 10/24/11 ORD NO. 483 - -10/08 General Fund 10/24/11 DYNAMIC SIGN HRG 10 /15 General Fund 10/24/11 PC HEARING 10 /15 General Fund TWIN CITY WATER CLINIC 10/24/11 COLIFORM BACTERIAS Water Utility WARNER CONNECT 10/24/11 MAINT SVC General Fund WELLS FARGO HEALTH BENEFIT SVCS 10 /11 /11 P/R DEDUCTS -HSA General Fund 10 /11 /11 P/R DEDUCTS -HSA General Fund General Government 85.80 General Government 42.90 General Government 62.92 TOTAL: 191.62 General Government 36.75 General Government 58.80 General Government 47.78 Planning 29.40 Planning 29.40 TOTAL: 202.13 Water 100.00 TOTAL: 100.00 Municipal Buildings 2,800.00 TOTAL: 2,800.00 NON - DEPARTMENTAL 803.94 General Government 288.45 TOTAL: 1,092.39 WOODRUFF, RICHARD 10/24/11 MILEAGE TO METRO CITIES -LM General Fund Council 35.20 10 -20 -2011 12:10 AM C O U N C I L REPORT BY VENDOR- OCTOBER 24, 2011 PAGE: 7 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT TOTAL: 35.20 ZARNOTH BRUSH WORKS, INC 10/24/11 ROAD GENERAL SUPPLIES General Fund Streets & Roadways 637.51 TOTAL: 637.51 * *PAYROLL EXPENSES 10/10/2011 - 99/99/9999 General Fund Administration 4,718.41 General Fund General Government 6,538.17 General Fund Finance 4,509.05 General Fund Planning 5,003.24 General Fund Protective Inspections 3,710.59 General Fund City Engineer 3,085.60 General Fund Public Works 6,273.16 General Fund Streets & Roadways 3,691.93 General Fund Tree Maintenance 498.21 General Fund Parks & Recreation 5,352.49 Southshore Communi Senior Community Cente 599.97 Water Utility Water 3,793.64 Sanitary Sewer Uti Sewer 3,160.38 Recycling Utility Recycling 302.88 Stormwater Managem STORMWATER MANAGEMENT 1,511.98 TOTAL: 52,749.70 FUND TOTALS 101 General Fund 105,885.61 402 Park Capital Improvements 4,200.00 404 Street Capital Improvemen 51,788.95 408 Technology Fund 1,015.31 450 Community Infrastructure 150.00 490 Southshore Community Ctr. 8,598.72 601 Water Utility 17,750.70 611 Sanitary Sewer Utility 63,723.01 621 Recycling Utility 524.37 631 Stormwater ManagementUtil 4,662.02 880 Escrow Deposit Agency 3,379.17 GRAND TOTAL: 261,677.86 ------------------------- - - - - -- TOTAL PAGES: 7 City of Shorewood Council Meeting Item Title / Subject: Tobacco License Renewals Meeting Date: October 24, 2011 Prepared by: Jean Panchyshyn, Deputy Clerk Reviewed by: Brian Heck, City Administrator Attachments: Resolution #3B MEETING TYPE Regular Meeting Background: This Resolution issues the annual license for the sale of tobacco products to three establishments in Shorewood: Metro Petro Gas and Food, Cub Foods and the Holiday Stationstore. The current licenses expire on October 31, 2011. As of this printing, Cub Foods and Holiday Stationstore have submitted appropriate documentation for license renewals. Staff is awaiting final documentation from Metro Petro Gas and Food. The renewal license period is November 1, 2011 to October 31, 2012. A background investigation has been conducted and there have been no violations reported to date during the past year for Cub Foods and the Holiday Stationstore. As Metro Petro Gas and Food located at 24365 Smithtown Road was delayed in submitting its application, staff is waiting for the background investigation for this establishment; therefore, approval of this license is contingent upon a satisfactory background investigation. Options: 1) Adopt the Resolution approving licenses to sell tobacco products to Cub Foods and Holiday Stationstore, and to Metro Petro Gas and Food, contingent on receipt of a satisfactory background investigation. 2) Do not adopt the Resolution. Recommendation / Action Requested: Staff recommends Council adopt the Resolution approving licenses to sell tobacco products to Cub Foods and Holiday Stationstore, and to Metro Petro Gas and Food, contingent on receipt of a satisfactory background investigation. Next Steps and Timelines: Upon approval, Staff will immediately issue the licenses to sell tobacco products to Cub Foods and Holiday Stationstore. The License for Metro Petro Gas and Food will be issued upon receipt of a satisfactory background check. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 11- A RESOLUTION APPROVING LICENSES TO RETAILERS TO SELL TOBACCO PRODUCTS WHEREAS, the Shorewood City Code, Sections 302 and 1301 provide for the licensing of the sale of tobacco products in the City; and WHEREAS, said Code provides that an applicant shall complete an application, and shall pay a licensing fee; and WHEREAS, the following applicants have satisfactorily completed an application and paid the appropriate fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the sale of tobacco products be issued for a term of one year, from November 1, 2011 to October 31, 2012, consistent with the requirements and provisions of Chapter 302 of the Shorewood City Code, to the following applicants: Applicant Address Cub Foods Shorewood Holiday Stationstore #12 Metro Petro Gas and Food 23800 State Highway 7 19955 State Highway 7 24365 Smithtown Road ADOPTED by the City Council of the City of Shorewood this 24th day of October, 2011. ATTEST Christine Liz&, Mayor Brian Heck, City Administrator /Clerk 1:(2 U2 City f Shorewood Council Meeting Item Y g 3C MEETING TYPE Regular Meeting Title / Subject: Resolution Electing To Not Waive Statutory Tort Limits For Liability Insurance Meeting Date: October 24, 2011 Prepared by: Bruce DeJong Reviewed by: Brian Heck Attachment: Resolution Policy Consideration: Should the City waive the statutory tort limits, waive the limits and purchase excess liability coverage, or waive the limits and not purchase excess liability coverage. Background: The City Council is required to pass a resolution indicating if they wish to waive or not waive the monetary limits on municipal tort liability insurance established by Minnesota Statute 466.04. On January 1, 2008 the statutory liability limits increased from $300,000 to $400,000 per claimant and from $1,000,000 to $1,200,000 per occurrence. If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $400,000 on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,200,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. If the city waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $1,200,000 on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,200,000, regardless of the number of claimants. If the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Financial or Budget Considerations Waiver of the monetary limits will increase the likelihood of larger payouts which will increase insurance costs. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Options: The City Council may choose to: 1. Accept the staff recommendation and not waive the limits as shown on the attached resolution. 2. Waive the statutory limits and do not purchase excess liability insurance coverage. 3. Waive the statutory limits and purchase excess liability insurance coverage. Recommendation / Action Requested: Staff recommends that the City Council adopt the resolution as submitted by staff. Next Steps and Timelines: Staff is proceeding with the regular insurance renewal process for the November 1 renewal date. Connection to Vision / Mission: This process contributes to sound financial management through proper insurance coverage. CITY OF SHOREWOOD, MINNESOTA RESOLUTION NO. It- RESOLUTION ELECTING TO NOT WAIVE STATUTORY TORT LIMITS FOR LIABILITY INSURANCE WHEREAS, pursuant to previous action taken, the League of Minnesota Cities Insurance Trust has requested the City to make an election with regards to waiving or not waiving its tort liability established by Minnesota Statutes 466.04; and WHEREAS, the choices available are to not waive the statutory limit, to waive the limit but to keep insurance coverage at the statutory limit, or to waive the limit and to add insurance to a new level; NOW THEREFORE BE IT RESOLVED, that the Shorewood City Council does hereby elect to not waive the statutory tort liability limit established by Minnesota Statutes 466.04 and that such election is effective until amended by further resolution of the Shorewood City Council. Adopted by the City Council on October 24, 2011 City Administrator Mayor Attest: City Clerk ® #3D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Organics Collection Pilot and Grant Meeting Date: Monday, October 24, 2011 Prepared by: Brian Heck, City Administrator Reviewed by: Jean Panchyshyn, Deputy City Clerk Attachments: Resolution Accepting the Grant Policy Consideration: Should the Council Accept the Grant and Authorize Staff to work with Hennepin County to initiate the Pilot Project? Background: Earlier this year, the council authorized staff to prepare and apply for a grant to begin a pilot project for the collection of organic material. Staff prepared and submitted the grant. Hennepin County informed staff a couple of weeks ago that we received the grant award. Staff then worked with the county to complete the necessary paperwork. Before the Council this evening is a resolution formally accepting the grant for the project and committing to moving forward with the pilot project. The goal of the project is to determine the desire for such a program and if the city should work this collection option in to an overall solid waste management system. Staff will also track the amount of material collected to ensure credit toward our waste reduction goals. Financial or Budget Considerations: The grant will cover part of the cost for the collection and disposal of the organic material. The participating residents through direct billing by the selected vendor will pick up the balance of the cost. Options: 1) Adopt the resolution accepting the grant 2) Do not adopt the resolution accepting the grant Recommendation / Action Requested: Staff recommends adoption of the resolution. Next Steps and Timelines: Staff will commence working with Hennepin county November 1, 2011 to get the program going. Connection to Vision / Mission: This item ties to providing residents quality public services and a healthy environment. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 11- A RESOLUTION TO APPROVE A GRANT AGREEMENT WITH HENNEPIN COUNTY TO RECEIVE "INCENTIVE FUNDS" FOR THE SHOREWOOD ORGANIC WASTE PILOT PROJECT WHEREAS, the City of Shorewood can expand waste reduction of residential properties through residential organics recycling collection; and WHEREAS, implementing a Source Separated Organics program can considerably reduce the solid waste collected in the City of Shorewood and disposed of in landfills; and WHEREAS, the City of Shorewood pilot program will serve as an introduction of new waste abatement methods to the City Council and Shorewood residents; and WHEREAS, the grant covers the majority of the start-up costs, including advertising, supplemental fees and materials; NOW, THEREFORE, BE IT RESOLVED THAT 1) The City Council approves an Incentive Fund Agreement with Hennepin County for a Waste Abatement Project to include Source Separated Organics curbside collection in the City of Shorewood. 2) The City Council authorizes the City Administrator to enter into this Incentive Fund Agreement on behalf of the City of Shorewood for this Waste Abatement Project. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 24 day of October, 2011. Christine Lizee, Mayor ATTEST Brian Heck, City Administrator /Clerk ® #3E MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Authorize the Expenditure of Funds, Public Works, Dump Truck and Plow Equipment Meeting Date: October 24, 2011 Prepared by: Larry Brown Reviewed by: Attachments: CIP Excerpts, Quote Background / Previous Action The current Capital Improvement Program (2011 CIP) includes consideration of the purchase for replacement of one 1988 Ford L8000 single axle dump truck (aka Unit 33) and components. Attachment 1 is an excerpt taken from the CIP current. It is noted that this expenditure is noted both in the current CIP, and the proposed CIP for 2012, yet to be adopted. Staff has been able to extend the life of this vehicle beyond what has been programmed. Having stated that, this twenty three year old truck has served the city well, and has reached its practical service life, as it is deteriorating fast. The purchase of a dump truck, and all of the components, is one of the more complicated purchases for any city. Since one manufacturer does not manufacture all of the components, the total finished product is made via several contracts or purchases. Therefore, this agenda item is seeking authorization for the expenditure for the total vehicle and associated components. They areas follows: • Cab and Chassis (net trade in or sale of vehicle) • Truck Components including dump box, hydraulics, plow, wing plow, sander, and DOT safety lighting systems • Radio Minnesota State Statute allows municipalities to take advantage of the state and county bidding process that are of record, if the municipality is a member of the Cooperative Purchasing Venture (CPV). The City of Shorewood is a CPV member, and is allowed to take advantage of the discounts that the state and county agencies receive due to the volume discounts. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Cab and Chassis Staff has reviewed the State Contract pricing that was recently awarded by the state for both the cab and chassis and the box and hydraulics portions of the contracts. In discussing the State Contract pricing with the truck dealers, it was discovered that another vendor has opted to compete against the State Contract. This is very rare, as the State and other local agencies are banking on volume pricing that is very rarely lower than other dealers. Having stated that, staff was able to obtain the two quotes for the truck sought. These are listed in Table 1 below. Vendor Description Amount River States Freightliner Freightliner 106V Single Axle $ 80,109.00 1 State Truck Center, State Contract Freightliner 106V Single Axle $ 87,409.06 Truck Components Table 1 As mentioned above, the "truck components" include the remainder of the actual vehicle that consists of the hydraulic systems, dump box, plow and hitch system, wing plow and DOT safety lighting systems. The state contract vendor for these items is Crysteel Truck Equipment. Attachment 4 is the state contract for these items. The subtotal for the truck components is $64,981.49. Radio Staff has obtained a quote for one mobile radio and antenna system for an amount of $510.00. Total Vehicle Cost Table 1 below shows the total vehicle cost with all of the components outlined herein. Description Amount Cab and Chassis $ 80,109.00 Truck Components $ 64,981.49 Radio $ 510.00 Taxes, Estimated $ 10,592.44 Total $ 156,192.93 Table 2 Financial or Budget Considerations: As noted, the current CIP has $142,000. This amount budgeted accounts for a salvage value for trade in, which has not been obtained or accounted for here. Staff has review the past trade in values given by dealers, and believes that a better return may be obtained by auction or on lines sales. Staff's hope is to obtain $10- $12,000 for unit 33. This would bring this vehicle close to what was budgeted for in the 2011 CIP, and in line with what is to be considered in the 2012 CIP, if ultimately approved by the City Council. Therefore, as part of this approval, staff would like to also seek approval for the sale of unit 33, once the new truck has been received, either by trade in to the dealer, auction, or on line sale. Staff will weigh out the current pricing indicators and proceed with the sale of the vehicle. Options 1. Approve the expenditure of funds from the Equipment Replacement Fund in the amount of $156,192.93, and authorize staff to proceed with the sale of the unit 33. 2. Take no action Staff Recommendation Staff recommends that the City Council approve a motion for the expenditure of funds from the Equipment Replacement Fund in the amount of $ 156,192.93 and authorize staff to proceed with the state contracts and quotes provided with this document. 5755 Country Club Road, Shorewood, IVIN 553' www.ci.shorewood.mn.us ATTACHMENT 1 CURRENT CIP City of Shorewood, Minnesota Capital Improvement Program 2011 tttru 2015 PROJECTS BY FUNDING SOURCE Source Project# Priority 2011 2012 . 2013 2014 2015 Total X403 - E ufpu l Replacement Fund y Repace Unit 33 Replace Ford Backhoe Unit #22 Vehide Lib, Replace Unit 21 - 24 kreler Sand Pro 3000 - replace Unit 64 Groundsmaster Mower- Tom 328D - replace Unit 75 Mower - Toro Prohne 44 Replace Unit A7 Air Compressor - Replan unit 38 Dump Truck - replace unit 65 Dump Tmck - Replace Unit 68 Pickup 4x4- Replace Unit 78 Cab la' mower - replace A3 Utility Truck wlaane & t001box replace unit 76 Mower - Replace Unit 86 Nllity VehEie - replace unit 77 Blower AttaGlment For mower replace A8 Cab altachement for mower replace unit A4 Pick -up 4 x 4 150 Repace Unit 80 Loader- , unit 56 Dump }'rock - replace unit 72 403- Equipment Replacement Fund Total E -1101 1 142,000 142, 000 E -11 -02 t 76,000 75,000 E -11 -03 1 50000 50,000 E. 1201 2 16,000 16,000 E -12 -02 2 14,000 14000 E -1203 2 22,000 22,000 E -7204 2 3,000 3,000 E -1301 3 18,000 13,000 E -13 -02 3 157,C00 157,000 F-13-03 2 153,000 153,000 E -13-64 3 cu,000 34.000 E-13-05 3 6, 6,000 E -1401 5 1 01 000 10000 E -14 -02 4 23,000 23,000 644 -03 4 24,000 - 24,000 E-1404 4 7,000 7,000 E -14-05 4 6,000 3,000 E -15 -01 5 36,000 36,000 E45 -02 4 191,000 191,000 E -1503 5 167,000 167,000 267,000 208,000 210,000 251,000 304,000 1,240,000 GRAND TOTAL 267,000 208,000 210,000 251,000 304,000 1,240.000 STATE OF MINNESOTA Page 1 PRICING PAGE SEQ 330 -111 Date %16: May -11: Single Axle Cab & Chassis VENDOR NAME RIVER STATES MAKE AND MODEL r _ ..r �I u�deri; WB 150" CA 84" AF 63' Cab Color N04 55_EA SIGNAL GREEN ELITE SS Wheel Color Powder Coat White Code ? Spec # ............ ............................... 1.0 1.1 2.0 2.1 2.4 2.26 3.6 3.8 3.12 3.13 3.24 3.26 Upcharge for 2013 Model Year 2.53807 upcharge on base 0% upcharge for options FRAME OPTIONS Front frame extension Frame fastener opton (bolt or huck spun) HUCK - 7/16X3- 9/16X11 -1/8 INCH STEEL 2,592, 000,21.6,120K,T08TOA 18,000 front axle and matching suspension Heavy duty front axle shocks Front axle lubrication cap with slotted venthole FRONT BRAKE DUST SHIELDS Mentor 18,000 front axle in lieu of AF 18,000 front axle tty : Price 7 Subtotal 1 .................................. .......-- i- .... ........ I ........... -.- ......I.: _I $ _ 57,901.00 $ 57,901 $ .............. $ 1,500.00 1 0 0 0 0 536 -055 TRW THP -60 POWER STEERING WITH RCH45 AUXILIARY GEAR 1 3.60 MERITOR 16.5X6 Q+ CAST SPIDER CAM FRONT BRAKES, DOUBLE ANCHOR, FABRICATED SHOES 1 3.67 GUNITE AUTO SLACK ADJUSTERS WITH SS PINS 1 35 1 a $ 1 $ 130 $ 353 $ 1,363 $ 10 $ 1 $ 68 $ 169 $ 820 $ 161 $ 22 ATTACHMENT 2 Code STATE OF MINNESOTA Page 2 PRICING PAGE ............................................... spec # ......................................... .. ................ ................................ -.. ......... .................... Description .......... Qty Price Subtotal 4 .0 ............... ................_.............. 1 4.0 SINGLE REAR AXLE /SUSPENSION /BRAKE /OPTIONS 4 23, 000# driver differential locking rear axle and matching suspension 1 $ 667 -. $ 667 4.26 Rear auxiliary spring, 4500# , $ 51.' $ 51 4.28 Rear brake dust shield 1 $ 46 ; $ 46 4.41 23,000 # FLAT LEAF SPRING REAR SUSPENSION WITH HELPER SPRING FOR DUMP AND SNOW PLOW APPLICATIONS 1 $ 433 $ 433 4.62 MXL 17 MERITOR EXTENDED LURE MAIN DRIVELINE WITH ANY YOKE TO87°CA $ 3 $ 3 4.82 GUNITE AUTOMATIC REAR SLACK ADJUSTERS w SS Clevis Pins 1 $ 9., $ g 492 423 -033 MERITOR 16.5X7 0- CAST SPIDER HEAVY DUTY CAM REAR j BRAKES, DOUBLE ANCHOR, FABRICATED SHOES 1 $ - ,. 88 STATE OF MINNESOTA PRICING PAGE Page 3 ..__ ...............__...................._.,;.............._...............-.............................. ..........._.................._ -. ......_Code........ ..................... Spec # Description .QtY .r' Subtotal Price . ..............._ .. .......... ............... al ............................_......_...._....._..,........................._... ................_............ . __ ............................... ....._,.........._. .........._ ............._.. ..............................I 6.0 6.1 6.3 6 6.10 6.19 6.35 6.45 6.46 R Nylon wafers or wheel guards on all wheels (6 ea) Heavier 8,000 to 22.5 x 8.25 Steel REAR rims in lieu of standard 7300# rims (4 ea) In rear only 10,000 lb 22.5 9" front steel rims, 315/80R 22.5 L front tires 11 R 22.5 H rear tires Spare rim, size 22.5 x 9 ACC 29039 1 O RATING ANY 22.5 X 8.25 STEEL WHEEL EACH Powder coated front wheels In led, white, gray, silver, red, or orange Powder coated rear wheels In red white, gray, silver, red, or orange 1� $ 1 I $ $ 1 $ _ i $ 4 i $ 1 $ 1 $ 20 144 729.. 169 1 88 70. 71 129 $ $ $ ': $ $ $ . $ = $ 7.1 7,2 7.5 7,19 7.35 8 . 4 8.10 8,28 8,29 9.14 9.51 9 . 68 10.14 10.17 10,24 1027 10.37 10.42 11.15 11.44 11.51 11.68 Wabco System Saver 1200 E heated air dryer Manual cable drain valves on air tanks MGM type TR -T rear brake chambers MERITOR WABCO SS DRYER WITH HEATER PULL CABLES ON ALL AIR TANKS 101 -2G3 CUM ISC -330 330 HE @ 2000 RPM, 2200 GOV, 1000 LB/FT @ 1400 RPM RH OUTBOARD UNDER STEP MOUNTED HORIZONTAL AFTERTREATMENT SYSTEM ASSEMBLY WITH PH B- PILLAR MOUNTED VERTICAL TAILPIPE 237 -1CR PH CURVED VERTICAL TAILPIPE B- PILLAR MOUNTED ROUTED FROM STEP 50 GALLON ROUNDFUEL TANK ALUM 6 GALLON OFF TANK Air applied fan drive, _Horton (Brand) ALLIANCE FUEL FILTER /WATER SEPARATOR WITH HEATED BOWL, PRIMER PUMP AND INDICATOR LIGHT 014 -102 SIDE OF HOOD AIR INTAKE WITH FIREWALL MOUNTED DONALDSON AIR CLEANER AND UNDER HOOD BLEND AIR DOOR ALLISON 3000 RDS AUTO TRANSMISSION, PTO 5 OR 6 BED PUSH BTN WTEC CALIBRATION - 5 OR 6 SPEED RDS WITH ALLISON OPTIMIZED (PACKAGE 113) VEHICLE INTERFACE WIRING AND RUM WITH BODY BUILDER CONNECTOR AT END OF FRAME ELECTRONIC TRANSMISSION CUSTOMER ACCESS CONNECTOR MOUNTED BACK OF CAB TRANSMISSION PROGNOSTICS - ENABLED 21NCH TRANSMISSION OIL TEMPERATURE GAUGE Switch for snowplow lights mounted on instrumental panel. Includes wiring terminated near headlights, for customer mounted auxiliary snowplow lights. 721 -001 97 DB BACKUP ALARM FOUR ON/OFF ROCKER SWITCHES IN THE DASH WITH INDICATOR LIGHTS AND WIRE ROUTED TO CHASSIS AT BACK OF CAB, LABEL OPT LED Marker lights 1 $ 1 $ 1 $ $ 1 $ 1 $ -' 1 $ $ 1 $ 1 $ 1 $ 1 s 1 $ 1 $ 1 $ 1 $ 1 $ 1 $ 1 $ 1 $ 1 $ 1 $ 100; 10,E 165; 32' 7. 1,632 : 1,053 1 1 11.( 178 172 6,2621 1 135., 112 ` 21 [. 29 243' 51 71 33 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 12.1 12.2 12.5 12.7 12.11 12.15 12.16 12.17 12.19 12,22 12.23 12.24 1132 Dual electric horns Air horns, dual, round, with snow shields Heated mirrors per Spec 3.5 Remote control for dual mirrors Premium paint color option Cab Air Ride Suspension Tilting hood per Spec 3.8 Butterfly option on hood Front fender mounted turn signals Front fender extensions Front fender mud flaps Arctic winter wiper blades Heater Shut off valves ball style 1 1 1 1 1 1 1 1 1 1 1 1 $ $ $ $ '. $ $ $ $ $ $ $ $... $ 1 ! 63?. 147: 275 ': 120; 6' 1 ; 439'. 1; 192', 26' ,, 21 ;. 23 1 $ $ $ $ $ $ $ $ $ $ $ $ $ 20 144 280 71 129 1 178 172 135 112 243 71 Code STATE OF MINNESOTA PRICING PAGE Page 4 Spec # 12 34 12.39 1247 12,53 12.76 12.77 12.88 13.5 13.6 133 13,16 13.20 13.25 13,37 13.56 13.59 13.63 13.73 13,74 13,76 13.78 13,81 13.86 13.87 13.94 13,100 13.111 13.133 13.136 13.137 13.141 Description White wlnterf�ont" Grille mounted bug screen Tunnel/Frewall Noise Liner Dual cab entry steps RH AND LH ELECTRIC POWERED WINDOWS 1 PIECE TINTED CURVED BONDED WINDSHIELD WITH HEATED WIPER BLADE PARK AREA 678-018 LH AND RH EXTERIOR GRAB HANDLES WITH SINGLE RUBBER INSERT Power window/both passenger and driver window O,1- M tactory installed AM/FM O. E M factory installed, air conditioning Tilt & telescope steering wheel ALUMINUM KICK PLATES LEFT AND RH DOORS SEARS ATLAS 70 SERIES HIGH BACK AIR SUSPENSION DRIVER SEAT WITH 4 CHAMBER AIR LUMBAR AND INTEGRATED CUSHION EXTENSION AND TILT BOSTROM HIGH BACK NON SUSPENSION PASSENGER SEAT DUAL DRIVER SEAT ARMRESTS, NO PASSENGER SEAT ARMRESTS Black MORDURA CLOTH DRIVER SEAT COVER BLACK MORDURA CLOTH DRIVER PASSCOVER WING DASH SMART SWITCH EXPANSION MODULE INTERIOR CONVENIENCE PACKAGE DASH MOUNTED ASH TRAYS WITHOUT LIGHTER CENTER STORAGE CONSOLE MOUNTED ON BACKWALL 5 LB, FIRE EXTINGUISHER Mounted OB Driver Seat 722-002 TRIANGULAR REFLECTORS WITHOUT FLARES (2) 12 VOLT POWER OUTLETS IN DASH DASH MOUNTED AIR RESTRICTION INDICATOR WITH GRADUATIONS 867-002 PANASONIC INSIDE/OUTSIDE TEMPERATURE GAUGE WITH BLACK BEZEL AND LCD FAHRENHEIT DISPLAY ONE VALVE PARK BRAKE SYSTEM WITH DASH VALVE CONTROL AUTONEUTRAT AND WARNING INDICATOR CAB SILENCER PACKAGE FOR CREW AND EXTENDED CAB 701-008 STANDARD HVAC DUCTING WITH SNOW SHIELD FOR FRESH AIR INTAKE . ...................................... Qty i 1 $ 1 $ $ 1 $ $ $ 1 $ $ 1 $ $ 1 $ 1 $ 1 IS 1 $ 1 $ 1 $ 1 $ 1 $ 1 $ 1 $ 1 $ 1 $ 1 $ 1 $ 1 $ — 1 $ — 1 $ 1 $ — $ 1 m Price 11 29 146 260 242 119.00' 223 167 518 264 22 285 4' 62 31 31 223 147 192 12 23 55 19 25 32t 83 751 251 387 11 — I Subtotal 30 7 $ 29 $ - F - 260 IT $ 242 $ 119 $ 223 – S ----- — = $ 518 $ - 7 - 22 264 $ 285 $ 31 $ 31 $ 223 $ 147 $ 192 $ 12 $ 73 $ 55 $ 19 $ 25 T $ 83 $ 75 F$ 251 F$ m — 14.3 YEAR /UNLIMITED MILEAGE $ 300.00 $ 660.00 14.4 Manuals in Electronic Form Total U nit Cost: $ 80,109 'RYSTEEL STRUCK EQUIPMENT 1130 73 Avenue NE Fridley, MN 55432 763- 571 -1902 1- 800 - 795 -1280 Fax 763 -571 -5091 f1 N GQIti4L OPP0J2T6(N /TY EMPLOYER October 20, 2011 Larry Brown City Of Shorewood 5755 Country Club Road Shorewood, MN 55331 Reference: Quote for Single Axle Plow Truck Equipment Per State Contract Dear Larry: Per your request we are pleased to quote the following equipment manufactured to current standards to include the following: 1.35 Crysteel 10' Elliptical Body 1294866 ATTACHMENT 3 QUOTE TRUCK COMPONENTS 10' long x 96" wide x 84" wide ID 7 gauge side 36" sides and rear A1011 material 7 gauge 40" front A1011 material 3/16" AR450 floor 14" wide 7 gauge Stainless Steel Corner Posts Western style under structure (no cross members) Trapezoidal long sill rust proofed Air Tail gate w/ switch in cab 7 gauge 36" high tailgate 6 panel tailgate w/ spreader chain and banjo holders Painted one fleet color FMVSS108 LED lights 5 year limited warranty on body $7983.64 1.1 Air Tailgate Latch and installation $ 268.45 1.45 Base Coat / clear Coat Body $ 435.56 1.48 Under Coat to include corner posts $ 205.25 1.55 Attached 1 /2 cab shield $ 509.62 1.68 Shovel holder front of body driver side $ 164.55 1.84 Receiver Style Grip strut walk rails both sides $ 500.06 1.029 Saner fitting rear corner post passenger side $ 213.69 ATTACHMENT 3 QUOTE TRUCK COMPONENTS 1.035 Poly Fenders $ 707.17 1.043 Whelen Mirco Ultra Freedom 2 -lamp 22T07DPO $3248.21 1.054 Installation of Stainless Steel Light Boxes $ 201.69 1.058 Wing light LED $ 175.30 1.059 Sander light LED 2 each $ 350.60 1.063 Halogen Plow lights mounted on mirror brackets $ 521.81 1.0645 Back up alarm $ 77.80 $1523.37 Tarp Brackets installed on Sides of Body $ 210.00 4.60 Elliptical Tank mounting brackets installed Mild Steel $ 950.25 Note: Mud Flaps to be mounted at rear of body on chain lengths $ 620.94 5.0 2.0 Crysteel Roller Combo Hoist Installed $2609.13 Installation of hitch 5 year limited warranty on hoist 5.22 Monroe 46B quick hitch with side plates 4.2 Monroe Wing Double Function Patrol $4910.61 9' moldboard non tapered Front mount passenger side 3/16" formed moldboard 4" x 4" x 3 /4" bottom angle 1 /2" moldboard reinforcing ribs Powder coated orange moldboard w/ black push frame 4.1 Installation of wing $1933.99 4.43 Single hydraulic pusher cylinder nitrogen charges 320 -D4860 $1523.37 4.53 Cylinder lock valve on heel cylinder $ 262.59 4.60 HD Wing stop w/ rubber cushion $ 545.59 4.71 Para -Glide Wing mount ILO Standard $ 620.94 5.0 Monroe MC7083 high profile flat bar front hitch $ 871.80 5.1 Installation of hitch $1658.30 5.22 Monroe 46B quick hitch with side plates $1789.88 5.40 4" x 10" SA lift cylinder 05002615 $ 473.18 5.45 MC50 Thrust kit $ 205.21 6.12 Monroe Trip Edge Poly Plow Torsion Trip $6673.98 "J" Style w/ power reversing Model MPPJ44R12 -ISTT 3/8" Thick poly moldboard Ten 1 /2 " x 4" one piece flame cut vertical ribs Level lift Square torsion springs for trip 4 point w/ 1" bearing surface hook up points 3" x 10" double acting reversing cylinder HD 4" tubing push frame w /4" S &C Steel component of moldboard powder coated black 6.22 46B style plow hitch $ 592.82 6.43 Flexible plow markers $ 63.47 6.44 Carbide Cutting Edge $ 973.68 6.49 Wrap around curb guards both sides $ 120.72 6.58 12" rubber snow flap installed $ 191.80 6.59 Adjustable jack stand $ 197.83 8.0 Monroe Sander Under Tailgate MS969OWDDDD $2043.25 9" Auger w/ 4" fliting Dual Discharge Mild Steel Construction 8.1 Installation $1135.33 8.6 Corrosion resistance non /magnetic stainless steel $1537.62 8.7 Self leveling spinner assembly 00022064F $ 462.25 8.5 Short hose kit $ 247.19 8.8 Sensor in Auger motor $ 274.48 Seal saver motor ILO Standard $ 325,19 9.0 Force America Add -A -Stack LS Manual w/ electric $7597.87 Spreader control Electric Spreader SSC1100 control LS Piston Pump 4 cubic inch displacement V40 /V20 Manual valve Cable control Valve enclosure 30 gallon LS Tank In Tank Filter 9.1 Installation of hydraulic system $3054.02 9.2 Two (2) extra valves $ 494.54 9.4 Two (2) extra cable controls $ 293.64 9.9 Wing loc Valve $ 142.82 9.10 Low Level indicator w/ light $ 248.79 9.11 FASD45L 6.0 cubic inch displacement dump ILO STD $ 482.13 9.37 SSC5100 controller ILO SSC1100 $2676.66 10.0 Crysteel Air Bag Leveling system $ 930.03 10.1 Auto leveling valve $ 93.14 Equipment and installation $64981.49 Tax $ 4467.48 Net Total $69448.97 Please look over this quote and if you have any questions, please give me a call at any time. Sincerely, Bob Brandenburg Crysteel Truck Equipment ® #3F MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Energy Audit of Public Facilities Meeting Date: Monday, October 24, 2011 Prepared by: Brian Heck, City Administrator Reviewed by: Julie Moore, Communications /Solid Waste Coordinator Attachments: None Policy Consideration: Should the city conduct energy audits on our public facilities? Background: In June of this year, the council adopted a resolution to participate in the state's GreenStep Cities program administered by the Minnesota Pollution Control Agency. As part of this program, there are several best practices the city is to work toward achieving and under each best practice are several specific action items to complete in order to satisfy the best practice. One of the required action items is to conduct an energy audit of public facilities. Staff contacted Xcel Energy about conducting an audit. The cost is $200.00 per building. Xcel will perform the audit and provide a report of recommendations of improvements to consider that will result in lower energy consumption. Having the audits completed satisfies one part of a required best practice under the GreenStep program and will provide staff and council with necessary information regarding recommended improvements and estimated costs so the improvements can be worked into building maintenance schedules and properly budgeted. Staff identified the City Hall, Public Works garage, and Community Center as buildings for the audits. Financial or Budget Considerations: The audit cost is $600.00 and the Public Facilities budget would cover the expense. Additional funds may be needed to complete identified improvements. Options: 1) Approve the expenditure for the energy audit 2) Do not approve moving forward with the energy audit. Recommendation / Action Requested: Staff recommends moving forward with the energy audit process. Next Steps and Timelines: Staff will contact the company and coordinate the timing for the energy audit and present the council with the findings and preliminary plan of action. Connection to Vision / Mission: This item ties to providing a health environment and sound financial management. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #3G MEETING TYPE City of Shorewood Council Me Item Regular Meeting Title / Subject: Danser— Appeal for Extension of Deadline to Correct Rental Housing Violation Meeting Date: 24 October 2011 Prepared by: Brad Nielsen Reviewed by: Attachments: Appellant's Letter, dated 9 October 2011 Policy Consideration: Should Eric Danser be granted additional time to comply with an order to discontinue an illegal property rental? Background: When our office became aware that Mr. Eric Danser has been renting out an unlawful rental unit on his property at 21640 Lilac Lane, he was sent a notice directing him to correct the violation by 14 October or face an administrative enforcement action. Mr. Danser, in his letter, has asked for additional time to comply in order for his current renter to find alternative housing. Financial or Budget Considerations: Staff time associated with inspection and enforcement of rental housing and zoning regulations. Options: Grant additional time as requested, or demand immediate compliance. Recommendation / Action Requested: Based on the idea that we are out to seek compliance versus punishment, staff recommends that Mr. Danser be given until 30 November to discontinue the rental of the illegal unit. Since the renter may be in the unit until then, we recommend that Mr. Danser be given an additional 1S days to remove the kitchen, including appliances, sink and cabinetry from the space above his garage. Failure to comply with either deadline should result in an administrative penalty. Next Steps and Timelines: See suggested deadlines above. Connection to Vision / Mission: Code enforcement contributes to a healthy environment and sustainable tax base. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 October 9,2011 Bradley J. Nielsen, Planning Director, and Members of Shorewood City Council 5755 Country Club Road O ga Shorewood, MN 55331 �aF Re: Alleged Zoning Violation Notice from Mr. Nielsen dated SepY 15, 2011 . concerning rental of space above my garage at 21640 Lilac Ln., Shorewood, MN 55331. Dear Mr. Nielsen and City Council Members, I have been renting living quarters located above my garage to a woman for the last few months. I met with Mr. Nielsen on the afternoon of Oct. 6 and learned that, since the space includes a small kitchen area, renting this space out to a non - family member is a zoning violation in the City of Shorewood. In order to achieve confonnity with city zoning requirements, the kitchen area must be removed. I agreed to remove the kitchen area. I said that I would need to give the present renter a 30 -day notice to move out of the rental space, unless she agreed to live there with no cooking facilities. After speaking with her about the changes that must take place, she gave it serious thought for the last few days. This Sunday afternoon she told me she no longer wants to live there. She is understandably upset, and when I gave her the 30 -day notice to vacate, she claimed that she actually has until the 30"' of November to vacate, saying that a Minnesota rental rule would back her up. I don't know exactly what to do in this situation, except to appeal to you for an extension of time until November 30 of this year to let her find another place to move into. At that time I will remove the cooking facilities from the upstairs of my garage. If she finds a place sooner than this date I will keep Mr. Nielsen informed of the situation. If you have further questions my phone number is 952 -474- 2245. 'Thank you for your consideration in this matter. Sincerely, John Eric Danser CITY OF SHOREWOOD 5755 COUNTRY CLUB RD / PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, OCTOBER 11, 2011 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:02 p.m. A. Roll Call Present: Chair Quinlan; Commissioners Robb, Edmondson, Swaggert, Kjolhaug, Hartmann, and Gordon; City Administrator Heck; Finance Director DeJong; Park Coordinator Anderson; and late arrival City Council liaison Zerby B. Review Agenda Edmondson moved, Robb seconded, approving the Agenda as submitted. Motion passed 7/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of September 13, 2011 A typo on page 5 last paragraph of item #8 was corrected. Robb moved, Gordon seconded, approving the Minutes of September 13, 2011, as amended. Motion passed 7/0. 3. MATTERS FROM THE FLOOR — there were none 4. PRESENTATIONS A. Michael Greer Eagle Scout Project Scout Greer gave a brief overview of his project. Chair Quinlan complimented him on the idea, voicing appreciation for the project, and asked about ongoing maintenance. Greer stated that there would be little, if any, required maintenance, although the cedar may eventually decay. Heck interjected that the Council and community Gardeners preferred the project retain its organic status, as opposed to using green treated lumber. Edmondson asked about placement. PARK COMMISSION MINUTES TUESDAY, OCTOBER 11, 2011 PAGE 2 OF 5 Anderson noted that Greer would be working with staff and Public Works Director Brown on the placement of the bin, so as not to infringe upon any future expansion of the garden. Hartmann moved, Swaggert seconded, approving the Eagle Scout candidate Michael Greer's proposal to build a compost bin at the community garden. Motion passed 7/0. Robb reminded him to work with staff on placement. B. Minnehaha Watershed District MCWD — Minnehaha Creek Watershed District Planner James Wisker, accompanied by Education Manager Leslie Yetka, gave an extensive overview of the departments and mission of the MCWD. Governed by appointed officials and guided by its own Comprehensive Plan and the State Agency, Board of Water & Soil Resources, the MCWD serves over 29 communities, the upper watershed of Minnehaha Creek is fed by the dam at Gray's Bay which, in essence, all drain to one point, the Mississippi River. The Mission of the MCWD is broken down into 7 areas: 1) Land Conservation & Restoration easements to protect water quality 2) Education & Communication to K- l 3) Hydrodata — water quality monitorin, 4) Regulatory — rules regarding erosion with willing donors to create conservation olicy makers plains, stormwater, and development 5) Grants — opportunities for partnerships 6) Planning — guides everything 7) Projects /Operations & Maintenance `grading' system used by the MCWD to rate the bays on Lake Wiskers explained that the MCWD uses a standard of measure for phosphorous using many underlying metrics to measure clarity. While it is a detailed, but limited tool, he said there are many intricacies to the process. Wiskers gave several examples of capital projects and partnerships, pointing out that their 10 year comprehensive plan can be changed to meet the needs of various projects. The Urban Creek Corridor Initiative ; because wetlands slow down the water flow and seepage, a creek, once straightened for development, can be redirected to its former `natural wavy' state to slow flow. Wiskers stated that, oftentimes, cities or people come to the MCWD with big ideas to partner with them, or even smaller ideas in some cases for grants. For instance, the low impact development grant program is available for shoreline /streambank restoration for Freeman Park PARK COMMISSION MINUTES TUESDAY, OCTOBER 11, 2011 PAGE 3 OF 5 may be one avenue that the city could pursue. In the case of homeowners, stormwater BMP's can be tapped for small scale individual improvements. Low impact development projects have been done in both Wayzata and Excelsior. Wiskers urged the Commission to come to the MCWD if they want cost effective projects that can make a big difference in the watershed. He suggested the City provide the MCWD with a `vision' to help determine how the creek runs thru the park at Freeman, determine the drainage area, map out the topography, and figure out whether there is a water quality problem or streambank project. Every City is looking for a project, Wiskers stated that the MCWD will provide you all the data it has, which in turn will give your staff ammunition to put together a proposal for MCWD consideration and evaluation — he commented that the `squeaky wheel gets the grease'. He suggested the Commission give consideration to the items Anderson had mentioned, the creek, Freeman Park parking lot using rain gardens, permeable pavers /porous pavers or concrete, similar to Mound. Once the city has a proposal, the MCWD will sit down to look at your CIP, as well as its own, and evaluate how it could partner. Chair Quinlan suggested the Commission meet with the MCWD regarding both the Freeman and Badger Parking lots. Wiskers pointed out that, whenever a city improve water quality. a change, it should look at ways to Hartmann asked how the city would instance, at Badger. While the MCWD can provide some old topo water goes currently, pipes, creeks, etc. the historic wetland would have been, for Wisker suggested looking at where the Chair Quinlan thanked Wisker for attending and sharing the detailed summary and suggestions for the Commission to discuss. C. Parks Foundation — Bill Keeler Bill Keeler, of the Park Foundation, gave a historical perspective on the origination of the Shorewood Park Commission, acquisition of park land, and Park foundation history. He shared a page from the first park meeting minutes of 1975 and mentioned the numerous individuals who laid out the original plans for the City of Shorewood. Keeler pointed out that the Foundation needs a goal in order to raise money. Although a small group of individuals, the foundation members are educating the public about the organization and encouraging folks to donate, deed estates, etc to their 501c3 organization as a tax incentive. He stated that, if the Park Commission comes to them with a project, the Foundation will fundraiser for it, as they've done for Arctic Fever and Girabaldi Plaza. PARK COMMISSION MINUTES TUESDAY, OCTOBER 11, 2011 PAGE 4 OF 5 Foundation liaison Edmondson interjected that a partnership would be a win/win for both the Commission and Foundation. He recognized the membership, Bill Keeler, Ken Dallman, Jackie Dallman, Twila Grout, Julie Moore, Elaine Love and Theresa Zerby for their efforts. 5. NOVEMBER 8 GENERAL ELECTION DAY - NEED TO DETERMINE DATE FOR NOVEMBER PARK COMMISSION MEETING The Commission will meet November 15 at the Southshore Community Center at 7pm. Tom Robb will be subbing for Edmondson as liaison to the Park Foundation on October 26, 2011 at 5pm, and asked to be reminded of the Agenda. 6. NEW BUSINESS — there was no 7. STAFF AND LIAISON REPOR A. City Council Zerby reported that the council approved t B. Park Commission C. Staff D. Work Program the Met Council. Anderson pointed out that the Park Commission would be evaluating the 2012 Work Program at their next meeting, as well as, the long term CIP for consideration. Chair Quinlan asked if staff had pulled together estimates for the TKDA plans at Badger Park. Anderson stated that they had not done so in fact, she reminded the Commission that Badger Park planning was slated for review during 2012, that this would take time, and that staff would appreciate a list of priorities to begin the extensive compilation of the various elements of the TKDA plans. Chair Quinlan stated that the Commission directed staff to begin compiling estimates for all of the TKDA design elements at their previous meeting. Once presented, he noted that the Commission would then identify their priorities based on the estimates. Heck encouraged the Commission to consider their priorities in anticipation of the long term CIP. Zerby asked about vandalism to a sign at Freeman Park, staff was unaware of any vandalism but would follow -up. Robb asked about the exposed `conduit' leading from Badger Park warming house to the ground. Anderson stated that Public Works staff and building Inspector Pazandak were working on those details. PARK COMMISSION MINUTES TUESDAY, OCTOBER 11, 2011 PAGE 5 OF 5 E. Quarterly Expenditure Report DeJong presented the Quarterly Expenditure Report for comment, explaining that the Commission will need to consider what sort of annual infusion of funds from the Council would be necessary going forward to accomplish park priorities. Although Grants are not addressed in the long term CIP, DeJong cautioned assuming these to be accessible. Robb stated that there are some things that the Commission just simply can't accomplish without the influx of grant dollars, a catch 22. These items are priorities, but if the funds partners are not available they cannot be done. Heck stated that the key take away from the Finance items is that a funding disparity exists and becomes obvious within a few years. The Park Commission will need to really analyze their priorities. He implored them to work on or even move out, some of the priorities so that staff can go after the relevant grants. Once the key really important priorities are identified, then staff, the Commission and Council can leverage funds to get these dollar numbers and complete the projects. Chair Quinlan reiterated that he would like to proceed with the TKDA vision, and wants staff to pull together the best estimates they can so that the Commission can take these numbers to re- prioritize at that point. Anderson pointed out that partnerships for grants exist, such as USTA and the Hennepin County Sport Grant, but the deadlines for these vary, and at this point would be next fall. Heck encouraged the Commission to commit to a project and let staff contact them like USTA. Edmondson stated that he felt the Commission had been working really hard over the past few years to prioritize the CIP. F. Grant Anderson shared the list of all grants being submitted for within the City, not just for Parks. Noting that the Organic Waste Pilot Program grant was just awarded to the City in the amount of $16,500 for a residential program. 8. ADJOURN Edmondson moved, Swaggert seconded, adjourning the meeting of October 11, 2011, at 9:35pm. Motion passed 7/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder r City of Shorewood Co uncil Title / Subject: McDonald Minor Subdivision /Combination Meeting Date: 24 October 2011 Prepared by: Brad Nielsen Reviewed by: Patti Nelgesen Attachments: Staff Report Draft Resolution �T� MEETING TYPE Regular Meeting Policy Consideration: Should the City allow Michael McDonald to subdivide and recombine certain parcels in order to clean up the legal description and title for his property at 4695 Lagoon Drive. Background: See attached staff report, dated 28 September 2011 Financial or Budget Considerations: No expense to Shorewood. Options: Approve the request, modify the request or deny the request. Recommendation / Action Requested: Staff recommends approval of the proposed division and combination, commending the involved owners in resolving the boundary line issues between their various properties. Next Steps and Timelines: Once the Applicant receives the certified resolution approving the division and combination, he has 30 days to record the resolution. Connection to Vision / Mission: The improved land ownership pattern contributes to a sustainable tax base. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1. 5755 COUNTRY CLUB ROAD , SHOREWOOD, MINNESOTA 55331 -8927 • (952) 960 -7900 FAX (952) 474 -0128 • www.d.shorewood.mn.us - dtyhali @d.shorewood.mn.us TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 28 September 2011 RE: McDonald, Michael —Minor Subdivision/Combination FILE NO. 405(11.11) BACKGROUND Mr. Michael McDonald owns the property at 4695 Lagoon Drive (see Site Location map — Exhibit A, attached). Some time ago he discovered that the legal description of his property does not include the southwesterly 30 feet of the yard that he has maintained over the years (see Exhibit B, attached). The property in question is part of a very odd parcel of property that is owned by a consortium of land owners on Enchanted Drive (approximately five families). This parcel (also shown on Exhibit A) consists of land that borders the lagoon adjoining Mr. McDonald's property and a small island in the middle of the lagoon. Mr. McDonald has arranged to purchase the subject 30 feet for combination with his property. All of the property in question is located in the R -1 C /S, Single - Family Residential /Shoreland zoning district. Mr. McDonald's property contains 36,062 square feet of area. The portion of land he proposes to buy (2505 square feet) would increase the area to 38,567 square feet. The property owned by the consortium of families is not buildable. ANALYSIS/RECOMMENDATION The proposed subdivision /combination (lot line rearrangement) is a good solution to a Problematic title problem. The subject parcel does not relate physically to the consortium property, and it makes sense for it to be combined with the McDonald property. A4 ®a0 PRINTED ON RECYCLED PAPER Memorandum Re: McDonald Subdivision/Combination 28 September 2011 It is worth noting that Tom Geng, Planning Commission Chair, is one of the owners of the parcel to be conveyed. He intends to recuse himself from voting on this matter. The proposed division/combination does not create any new lot, and does not adversely affect the buildability of either property (in fact, the McDonald property is enhanced), there is no requirement, for park dedication fees or sewer access charges. Approval of the application is recommended, subject to the division/combination being recorded within 30 days of the Council's approval Cc: Brian Heck James Landini Lary Brown Tim Deane -2- � Y k- 1 Enchanted Cove n chante d Island 2 Shady Island Pt 3 Shady Island Tr 4 Shady Island Cir Lake Minnetonka Exhibit A SI TE LOCATION McDonald Subdivision , Nek 0 �f - n� o: Lor > — U ` N77 °14'10 E y' 93732 Su — -' azsa comroea uNF mot- .—.-- '" Rvev / LINE / ELY "W" NNN�/ ELY LINE 1'• OF LI q OF LOT 8 -J mr z +.r pl /0'r r BLACKTOP a�en ORIVEWgY rn� i " Ly LINE ✓ OF LOT7 m/ i ^ 0/ oa � o cre w ain 11,93 Nag °01'15 "W .o EXIST '500 1 46.q., ` ` HOUSE 7.23 o j�4695 S89 °1 740 ".E ��`O N89° °7740 "yy 177, 140.00 23 �A ca MOST EASTERL or wr > \- L LINE - CORNER OF LO T 8 `.,_ /' o� LOD7W COR O o / , `Si, `- "- I^/ESTERLy LINE OF LOT dti y D / 0 � 1 2 5 sY.� a j �ct ['IJ Y4' S82 °OS W ' J 19" m x . r-] / O...8 UTHERLY CORNER PARCEL TO BE DEEDED BY YETZ 1'0 MCDONALD IC �� pp p'p' p� / 1M1INN ETONKA That part of Lot 9, AUDITOR'S SUBDIVISION NUMBER 354, described as follows' '\ Commencing at Meander Corner 36 on the east line of Government Lot 4, Secfion 25, Township 917, Range 24; thence on an assumed bear;,. of Snvth 1 6 )' LINE PARALLEL WITH r EASTERLY LINE OF LOT 6, / AUD SUB NO. 354'- s / / � y � S0 O F % CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION APPROVING A SUBDIVISION AND COMBINATION OF REAL PROPERTY FOR MICHAEL McDONALD WHEREAS, Michael McDonald (Applicant) is the owner of certain real property in the City of Shorewood, County of Hennepin, State of Minnesota, legally described in Exhibit A, attached hereto and made a part hereof, and WHEREAS, the Applicant proposes to purchase a portion of a parcel of real property owned by a consortium of five families consisting of William R. Metz, Thomas W. and Nancy Ferrell Geng, Cynthia D. Craswell and Gary W. Craswell, Jeffrey D. Martin and Elizabeth A. Martin, and Daniel Weatherly and Sally Weatherly (the Consortium), which property is legally described in Exhibit B, attached hereto and made a part hereof; and WHEREAS, the Applicant has applied to the City for a subdivision and combination of said real properties into two parcels legally described in Exhibits C and D, attached hereto and made a part hereof, and WHEREAS, the subdivision and combination requested by the Applicant complies with the Shorewood Zoning Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the real properties legally described in Exhibits A and B be divided into two parcels, legally described in Exhibits C and D, attached hereto and made a part hereof. 2. That the City Clerk furnish the Applicant with a certified copy of this resolution for recording purposes. 3. That the Applicant record this resolution with the Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date of the certification of this resolution. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of October 2011. ATTEST: Christine Lizee, Mayor Brian Heck, City Administrator /Clerk EXISTING LEGAL DESCRIPTION - McDONALD: Exhibit A EXISTING LEGAL DESCRIPTION - THE CONSORTIUM: Exhibit B PROPOSED LEGAL DESCRIPTION - McDONALD : Exhibit C PROPOSED LEGAL DESCRIPTION - THE CONSORTIUM: Exhibit D ® #1OA MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Staffing adjustments Meeting Date: October 24, 2011 Prepared by: Brian Heck, City Administrator Reviewed by: Attachments: None Policy Consideration: Consideration of recommendations related to staffing Background: The Personnel Committee, consisting of the Administrator, Mayor, and a Council member began meeting mid -year to discuss over -all staffing at city hall. The committee spent time looking at and discussing the existing positions, current and projected workloads, and other factors, and discussed various staffing scenarios. The committee looked at reallocation of work, reduction in hours, contracting with other agencies for service, contracting our services to other agencies, and eliminating positions. The committee wanted to make sure that any changes to personnel kept existing services intact and focused on what they felt was in the best interest of the community over the long term. Financial or Budget Considerations: accepting the recommendations should result in savings identified during the executive session discussion. Options: 1) Accept the recommendations of the committee as discussed in the executive session and direct the administrator to proceed accordingly; 2) Modify the recommendations and direct the administrator to proceed; 3) Do not accept the recommendations Recommendation / Action Requested: Staff recommends the council accept and approve the recommendations of the Committee as discussed and outlined in the executive session. Next Steps and Timelines: The administrator will notify the affected parties of the changes and redraft any agreements and contracts as needed, and amend the budget as necessary. Connection to Vision / Mission: This item ties to sound financial management. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 ® #11A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Amendments to Chapter 308 of the Shorewood Code related to solicitation. Meeting Date: Monday, October 24, 2011 Prepared by: Brian Heck, City Administrator Reviewed by: Jean Panchyshyn, Deputy Clerk; Tim Keane, City Attorney Attachments: Ordinance Amending Chapter 308 Policy Consideration: Should the Council amend the solicitation ordinance? Background: Staff reviewed the city's licensing and permits ordinances and identified the ordinances the council should consider amending. The city's solicitation ordinance was one staff identified. Staff brought suggested amendments to the October 10 meeting. Council referred it back to staff for additional revision. Suggested amendments are as follows: Section 308.01 we deleted "Hawkers" and inserted "solicitor" and "canvassers." Section 308.02 we added "Community Centers" and "schools" to the garage sale definition. Section 308.04 Subdivision 3(a)(d)(g) "Community Centers" and "schools" were added as exempt from obtaining a license under the garage sale exemption. Section 308.04 we added subdivision 4 "Other" that exempts route delivery e.g. grocery stores, kids selling for school activities or fund raisers, and the girl /boy scouts. Section 308.05 subdivision 3 we changed "solicitation" to "canvassing." Section 308.05 subdivision 4 we deleted "from outside the South Lake Minnetonka Public Safety Department area" and inserted "background." Leaving the limitation of the SLMPD area opens the door for anyone or any organization in the four city area to canvas without obtaining a license or undergoing a background review. Section 308.06 Subdivision 2(g) we are requiring the applicant to submit a photograph or, if they do not have one, we will take their photo. Section 308.08 we deleted "Annual" and inserted "...length of time noted on the application, not to exceed the..." We deleted the last sentence of this section pertaining to refunding 50% of the license fee. Section 308.11 Subdivision 6, we amended the hours of operation from 9:00 a.m. — 9:00 p.m. to 9:00 a.m. — 8:00 p.m. The license fee remains $50.00 unless exempted from the fee as in the case of canvasers. Financial or Budget Considerations: Staff does not anticipate any financial impact. Options: 1. Approve amendments to Chapter 308 as presented; 2. Suggest additional amendments and approve Chapter 308; Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 3. Provide staff with further direction and have Chapter brought back to future meeting; 4. Do nothing. Recommendation / Action Requested: Staff recommends Council approve the amendments as presented. Next Steps and Timelines: Staff will forward amended ordinance to the official paper for publication. Connection to Vision / Mission: CITY OF SHOREWOOD ORDINANCE NO. 484 AN ORDINANCE AMENDING CHAPTER 308 OF THE SHOREWOOD CITY CODE AS IT PERTAINS TO TRANSIENT MERCHANTS, SOLICITORS, PEDDLERS, CANVASSERS AND GARAGE SALES Section 1. Chapter 308.01 SCOPE AND PURPOSE is hereby amended to read: "The purpose of this chapter is to prevent fraud, and criminal activity, such as burglary, theft and assault, and to protect the privacy of residents in their homes by requiring commercial solicitors, peddlers, transient merchants, and canvassers to be licensed and to impose restrictions on their operations within the city that are narrowly tailored to address the risks these operations pose to the public health, safety and welfare. It is not the purpose of this chapter to burden interstate commerce or interfere with constitutionally - protected rights under the First Amendment of the United States Constitution or Art. 1, Section 3 of the Minnesota Constitution." Section 2. CHAPTER 308.02 DEFINITIONS, the definition for Garage Sales is hereby amended to read: "GARAGE SALES. Any isolated or occasional display and sale of used personal property or home - crafted items conducted on residential premises by the occupant of the residential property or the display and sale of the items or seasonal goods or merchandise on the premises of a community center, school or church. GARAGE SALES shall include rummage sales, basement sales, yard sales, porch sales, craft sales and all other periodic sales at a residential location, community center, school, or church." Section 3. CHAPTER 308.04 EXCLUSIONS, Subd. 3., is hereby amended to read: "Subd. 3. Garage, rummage and craft sales. Garage sales, rummage sales and craft sales, provided that: a. None of the items offered for sale shall have been obtained for resale or received on consignment for sale, except for the display and sale of seasonal goods and merchandise on the premises of a community center, school or church; b. Any sale shall be conducted solely within the boundaries of the property owned or occupied by the occupant who is conducting the sale; c. There shall be no more than four garage sales conducted at any one residence during any period of 12 calendar months; d. No garage or rummage sale shall be conducted during any part of more than three consecutive days, except that the display and sale of seasonal goods and merchandise on the premises of a community center, school or church shall not exceed 30 consecutive days; e. No garage sale maybe conducted before 8:00 a.m. or after 10:00 p.m.; f. Church signage is limited to one nonilluminated temporary sign, not exceeding six square feet in area, advertising the garage sale, for which a sign permit is not required. The sign may be displayed for the duration of the sale only; g. The display or sale of seasonal goods or merchandise on the premises of a community center, school or church shall not take up required parking as provided for in § 1201.03, subdivision 5 of this code and shall comply with setback requirements for the zoning district in which the property is located." Section 4. CHAPTER 308.04 EXCLUSIONS, is hereby amended to add: "Subd. 4. Other. Merchants or their employees delivering goods to established customers in the regular course of business, the sale of goods or admissions to events by K -12 students where the proceeds of such sales benefit a program or activity in which the student is involved, or to the sale of goods by members of the Girl Scouts or Boy Scouts of America." Section 5. CHAPTER 308.05 NO FEE FOR CANVASSING, RELIGIOUS, POLITICAL, EDUCATIONAL AND CHARITABLE ORGANIZATIONS, Subd. 3 and Subd. 4, is hereby amended to read: "Subd. 3. The period during which the canvassing is to be conducted; Subd. 4. A complete list of those to do canvassing giving full name, address and date of birth for background review and permit approval by the Police Department." Section 6. CHAPTER 308.06 LICENSE APPLICATION, Subd. 2. g. is hereby amended to read: "g. A photograph of the applicant. The applicant must submit a photo taken within 60 days immediately prior to the date of filing of the application, which picture shall be two inches by two inches showing the head and shoulders of the applicant in a clear and distinguishable manner; or, the applicant must come into the city office to have his /her photo taken for the license." Section 7. CHAPTER 308.08, LICENSE FEE AND LICENSURE, is hereby amended to read: "The license fee for engaging in a transient business, peddling or soliciting shall be established by ordinance by the City Council, from time to time, and shall be payable at the time of application for a license. A license, unless revoked, is for the length of time and dates noted on the application, not to exceed the calendar year or part thereof for which it has been issued. License fees may not be prorated." Section 8. CHAPTER 308.11, LICENSE LIMITATIONS, Subd. 6, is hereby amended to read: "Subd. 6. Door -to -door activities allowed under the provisions of this chapter shall be restricted to hours between 9:00 a.m. and 8:00 p.m." Section 9. Chapter 308.12, the title is hereby amended to read: "308.12 PEDDLERS, TRANSIENT MERCHANTS, CANVASSERS AND SOLICITORS MAY BE PROHIBITED BY PLACARD" Section 10. That this Ordinance shall be in full force and effect upon publishing in the Official Newspaper of the City of Shorewood. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of October, 2011. Christine Lizee, Mayor ATTEST: Brian Heck, City Administrator /Clerk ® #11B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Draft Ordinance on Domestic Partnership Registry Meeting Date: Monday, October 24, 2011 Prepared by: Brian Heck, City Administrator Reviewed by: Jean Panchyshyn, Deputy City Clerk; Tim Keane, City Attorney Attachments: Draft Ordinance Policy Consideration: Should the City of Shorewood consider an ordinance providing a domestic partner registry? Background: The City Council directed staff to develop a draft ordinance creating a Domestic Partner Registry at the October 10, 2011 meeting. Staff reviewed draft ordinances from Maplewood, Red Wing, and Hopkins as well as adopted ordinances from Edina, Golden Valley, and St. Louis Park. Staff also contacted the League of Minnesota Cities to see if a model ordinance on the issue existed. Staff did not see many differences in the ordinances and assembled the attached draft from the ordinances reviewed. The ordinance provides for committed couples, regardless of gender mix, to register their relationship and receive a document of registration including the documentation necessary to register, what the registration provides and does not provide, the process to amend the registration, and a method of terminating the registration. Staff suggests a reasonable fee to apply, amend, terminate the registration, and a fee to obtain additional certified copies of the registration document. Staff proposes the fee to apply, amend, or terminate the registration be $35.00 and the fee to obtain additional certified copies at $2.00. The fee varies from $25.00 to $50.00. Recommendation: staff recommends Council review the draft and take any public input and direct staff to bring back the ordinance for formal adoption at the November 14 meeting. Next Steps and Timelines: Staff will prepare the ordinance for formal adoption based on comments and suggestions by Council. Connection to Vision / Mission: Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Source www.outfront.org 9/22/2011 Earlier this week, Shoreview became the lucky thirteenth Minnesota city to approve an ordinance permitting domestic partners, whether same -sex or different -sex, to register for a fee and receive a document certifying their registration. One other city may vote on an ordinance later in September, and yet another may do so by the end of the year, potentially bringing the total to fifteen. But given the fact that the legal impact of a municipal domestic - partner registry is very limited in comparison to the impact of a State -level law conferring legal status on same -sex couples, some people reasonably ask: who cares about these local ordinances? The conversations that have played out in these thirteen cities are local echoes of a much larger conversation about how, or indeed whether, to incorporate same -sex couples into the fabric of society. This is a debate that is underway in cities, states, and nations around the world, and increasingly, the outcome is movement in the direction of full inclusion, and full legal equality. While some states, for example New Jersey, Wisconsin, or Nevada, opt for legal statuses that fall short of full equality— represented by marriage —the direction of change is absolutely unmistakable. We know that in Minnesota, the 2011 Legislature made a high priority of placing a proposed constitutional amendment on the 2012 ballot to define marriage as 'one man, one woman " —a higher priority than even keeping the State operating by passing a budget that had a chance of enactment. In the next fourteen months or so, we will engage our friends, family, and neighbors in an unprecedented conversation about same -sex couples and LGBT people in general. And on November 6, 2012, when people go to voting booths statewide and are asked to vote on whether or not their LGBT neighbors are full citizens, hundreds of thousands, if not more than a million, Minnesotans will stand by us and reject this profoundly misguided effort. On November 7, 2012, we will open our newspapers or browsers to see whether enough Minnesotans stood with us to succeed. But whatever the outcome of that vote (and the many other important decisions we will make that day), know this: the conversation about how to legally recognize same -sex couples will continue. The only difference the vote will make is to determine whether marriage equality is achievable in the relative short term, or not. If the amendment succeeds, marriage is off the table —for the time being —and the discussion in 2013 will move toward the creation of some other status, akin to what exists in several other states and countries, often known as either "civil unions" or "domestic partnerships." And if the amendment fails, which many polls suggest is quite possible, then the marriage conversation simply continues. When that discussion picks up again in 2013, at least thirteen communities throughout the state — big -city, suburban, and greater- Minnesota communities, homes to over a million Minnesotans —will have already blazed the trail forward. They will have shown, in whatever limited way is available to them, that treating same- and different -sex couples equally under the law is not only possible, but desirable. Already, civic leaders, business people, and clergy have spoken out about how supporting families strengthens communities, and supported these local ordinances as small but useful steps in that direction. Change at the State level often is preceded by change at the local level; these cities will lead the state forward toward full equality. The future is unfolding, one community at a time. What are municipal domestic- partner registration ordinances? In 1991, the City of Minneapolis created Minnesota's first municipal domestic - partner registration ordinance. Since then, other cities have followed suit: Duluth (2009), St. Paul (2009), Edina (2010), and Rochester (2010). These ordinances allow a couple, whether same -sex or different -sex, to register as domestic partners for a nominal fee (usually $20 -$25) and receive a certificate that verifies their registration. Municipal domestic- partner registrations serve purposes beyond symbolism. Undeniably, under Minnesota law, local governments are very restricted In terms of the rights or privileges they could attach to a domestic- partner registration. In particular, local governments in Minnesota may not offer their employees' domestic partners health coverage akin to that provided to employees' spouses. (Other employment benefits, e.g., bereavement leave, may be offered.) A registration ordinance provides unmarried couples who attest that they satisfy the City's definition of a domestic partnership" the ability to secure government documentation that a relationship exists. That documentation function strengthens couples' ability to secure benefits or protections from businesses, hospitals, or other entities which can rely on a registration certificate for their paperwork needs. Municipal domestic - partner registration ordinances impose no costs on local businesses. None of the domestic- partner ordinances passed in Minnesota requires any private business or other entity to pay to provide financial benefits of any kind to couples who register. Much of the conversation about domestic partnerships relates to health benefits; under Federal law, in most cases no city or state can require that private employers provide any particular health benefits to their employees. A domestic - partner registration ordinance, however, can make it easier for those businesses who would like to provide these or other benefits but who don want to create their own, internal registration processes. Passing a municipal domestic- partner registration ordinance imposes no costs on a City itself. The cost of preparing forms for couples to use for registration is more than offset by the registration fee couples are charged. Passing a domestic - partner registration ordinance does not require a City to provide any particular benefits to its employees' domestic partners, though naturally a City may choose to do so, other than dependent health coverage. Municipal domestic - partner registration ordinances can help attract businesses and residents. There is no evidence that in twenty years' experience, businesses or residents have left, or declined to move to, Minneapolis due to its domestic - partner registration ordinance. In OutFront Minnesota's experience, local leaders express support for such ordinances because they believe they enhance their city's reputation as welcoming to all families and communities, and that this is conducive to welcoming new businesses and residents. Municipal domestic - partner registries do not affect places of worship. A municipal domestic- partner registration ordinance is entirely a function of civil government and has no effect on places of worship. Should a place of worship choose to conduct a ceremony for domestic partners, they are of course free and welcome to do so, but no government entity may require that a place of worship recognize or act on a domestic - partner registration. Municipal domestic - partner registries do not violate state law. While Minnesota law currently restricts marriage to different -sex couples, state law also allows local governments to register domestic partners. Each of the domestic- partner registration ordinances in Minnesota provides for recognition of registrations from other cities, as well as domestic partnerships, civil unions, and even marriages from other jurisdictions — as municipal domestic partnerships, and nothing more. Domestic - partnership registration ordinances do not create or limit rights or obligations in such areas as inheritance, adoption, child custody, separation, or related areas governed solely by State law. ORDINANCE NUMBER XXX -2011 AN ORDINANCE AMENDING THE SHOREWOOD CITY CODE CONCERNING DOMESTIC PARTNERS THE CITY COUNCIL OF THE CITY OF SHOREWOOD ORDAINS: Section 1. Chapter x of the Shorewood City Code is amended by adding Section XXX to provide as follows: xxx.01 Purpose The City of Shorewood authorizes and establishes a voluntary program for the registration of domestic partners. The domestic partnership registry is a means by which unmarried, committed couples who reside in Shorewood and who have a shared life and home together may document their relationship, thus enabling the registered couple access to employment benefits, hospital or health care visitation, and other such voluntary benefits. The adoption of this ordinance does not create or establish rights, privileges, or responsibilities that are available to married couples under state or federal law. xxx.02 Definitions The following words and phrases used in this ordinance have the meanings given in this Section. Subd. 1. Domestic Partner. Means any two adults meeting all of the following: 1. Are not related by blood closer than permitted under marriage laws of the state of Minnesota. 2. Are not married. 3. Are competent to enter a contract. 4. Are jointly responsible to each other for the necessities of life. 5. Are committed to one another to the same extent as married persons are to each other. 6. Do not have any other domestic partner(s) 7. Are both at least 18 years of age. 8. Reside in the City of Shorewood. Subd. 2. Domestic Partnership. The term "Domestic Partnership" shall include, upon production of a valid government- issued documentation, the following: 1. Any persons currently registered as domestic partners with a governmental body pursuant to state, local, or other law authorizing such registrations, or 2. Marriages that would be legally recognized as a contract of lawful marriage in another local, state, or foreign jurisdiction, but for the operation of Minnesota law such as a same sex marriage in states that recognize and /or authorize them by law. xxx.03 Registration of Domestic Partnerships Subd. 1. The city clerk shall make available upon request, a city application for the registration of a domestic partnership. Subd. 2. The city clerk shall accept an application to register as domestic partners from persons who state in the application they meet the definition of domestic partner as set out in Section XXX.02, subd. 1 Subd. 3 The city clerk shall provide each domestic partner, following submission of the application, documentation, and upon payment of all required fees, a registration certificate that may be used as evidence of the existence of a domestic partner relationship. Subd. 4. The city clerk shall keep a record of each domestic partner certification as well as amendments thereto and termination thereof. Records pertaining to the registration shall be maintained in accordance with the provisions of the Minnesota Government Data Practice Act. Such certificates may be used as evidence of the existence or termination of a domestic partnership. XXX.04 Amendments. The city clerk will accept amendments for filing from persons who have domestic partnership registrations on file with the city, except for amendments that change the identity of the partners, unless said amendment is accompanied by documentation from the district court approving a legal name change. xxx.05 Termination of Domestic Partnership. The Domestic Partnership registration shall terminate when the earlier of the following occurs: a. One of the partners dies; or b. Forty -five days after one partner sends the other partner written notice, on a form provided by the city, that he or she is terminating the partnership and files the notice of termination with an affidavit of service of the notice on the other person, with the City Clerk. xxx.06 Fees. The fee to apply, amend, terminate, or obtain certified copies of the registration are established in accordance with Chapter 1X01.xx of the Shorewood City Code. 1: ® # ZZC U2 MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Carver County Fiber Ring Meeting Date: Monday, October 24, 2011 Prepared by: Brian Heck, City Administrator Reviewed by: Bruce DeJong; Jean Panchyshyn Attachments: Installation Quotes Policy Consideration: Should the City continue to pursue connection to the Carver County Fiber Ring Background: Staff began discussing the possibility of connecting City Hall, the SSCC, Public Works, and potentially the Public Safety buildings to the Carver County Open Fiber Ring. The process involves laying conduit and a 24 pair fiber cable to all the buildings and then to a splice point along Highway 7. The fiber would then replace the city's T -1 at City Hall, the T -1 and cable modem at Public Works, the commercial phone line and cable modem at the SSCC, and if public safety is included, their multiple T -1 lines. The council directed staff to gather more information on costs for the installation and maintenance of the system. Staff met with MP Nexlevel, a fiber installation company, and walked through each of the buildings so MP could prepare installation quotes. Staff also met with the design consultant who works with Carver County and the Minnetonka School District to discuss possible public /private partnerships for private use. The estimated cost to install a 24 pair cable to all four locations is $80,570.00. Splicing into the Carver ring is an additional $1,800 for a total estimate of $82,370. In looking at the quotes, staff thinks there might be a way to reduce the cost to run fiber from city hall to the SSCC. The route identified runs along the creek and football field to the building. Staff feels there might be a more direct route. In talking with the design consultant about private use of the system, he indicated in most cases, we would want to consider a 48 or 96 pair cable. Staff continues to work with the consultant and another company on this possible arrangement. The last thing we addressed was ongoing maintenance. Essentially the maintenance for the system is conducting locates and repairs if the cable is cut. Thus, there is little maintenance cost if our staff can perform locates. If the cable is cut, we use MP Nexlevel or some such company on a time and materials basis to repair the cable. Based on current costs, the city would see approximately $12,000 per year in current phone and communications related charges. Based on this, our ROI is just over 8 years. However, this does not include potential savings for being in the 511 building and that lowers the cost for connecting to a backend provider and we do not have these estimates as of yet. We also don't know what, if any, additional revenue the city could see from a public /private program. Finally, we don't know if the public Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 safety building is interested in connecting and if so, what the overall reduction in cost will be for the elimination of their T -1 lines. In looking at the possible advantages of moving forward, staff identified the following: 1) The connection speed would increase from 1.5mb to as much as 100mb. 2) The city would have a direct connect into the 511 building. Connecting at this location, which is where almost all communications terminate, lowers the city's cost and opens up additional cross connect options. 3) The Carver Ring provides additional redundancy in case of possible interruption through connection to Scott County. Scott County is connected to McLeod County. 4) There is the potential for the city to migrate to different hosts for voice, data, web pages, and internet. 5) As the need increases, the city can utilize more capacity without significant cost by lighting up additional strands of fiber. 6) The Community Center becomes integrated with the city's phone and data system allowing for staff to office from the center as well as better data integration and phone coverage. 7) There is the possibility to include the public safety facility on the network lowering the communication costs related to telephone and data for police and fire. 8) Potential to enter into a public private partnership to bring access to fiber to Smithtown Crossing or businesses in Excelsior. Financial or Budget Considerations: The cost to install the fiber backbone and equipment to light up strands is around $82,000. Staff estimates backend hosting services will be less than currently paid due to facility location at the 511 building. Recommendation / Action Requested: Staff is looking for additional direction from Council regarding proceeding with the project including funding source. Next Steps and Timelines: If the Council directs staff to continue to move forward on this project, staff will include it in the 2012 CIP and work with the installer to build -out the identified segments of the system. Connection to Vision / Mission: This item connects to the city's mission of attractive amenities and effective leadership. Proposal LARRY PRIBYL 500 County Road 37 East ChiefMGR/President Maple Lake, MN 55358 Phone: 320 - 963 -2400 Fax: 320 - 963 -2439 DATE PHONE PROPOSAL SUBMITTED TO City of Shorewood 952 - 960 -7905 9/30/2011 ADDRESS JOB NAME 5755 Country Club Road City Hall CITY, STATE AND ZIP CODE JOB LOCATION Shorewood, MN 55331 5755 Country Club Rd. ARCHITECT E - MAIL ADDRESS FAX NUMBER Brian Heck bheck @ci.shorewood.mn.us We hereby submit specifications and estimates for: OSP - Provide and place approx 3125' of 2- 1.25" ducts, provide and place 2 - 24x36x24 vaults, provide and pull approx. 3425' of 24 strand fiber, provide and pull approx 250' of 12 strand fiber, core drill building wall and seal around penetration ISP - Install fiber from the core hole through the basement (35), drill through the floor and install a sleeve, pull the fiber up into the data closet and into the existing cabinet (15). Install a new rack mount 1 RU fiber shelf. PROVIDE & INSTALL FIBER CASE FROM SHOREWOOD BACKBONE TO BLD LATERAL SPLICE BUILDING LATERAL FIBERS IN CASE PROVIDE & INSTALL FIBER PANEL TERMINATE AND TEST FIBER FROM PANEL $37,808.35 ** SPLICING ONTO CARVER COUNTY BACKBONE IS NOT INCLUDED IN THIS BID ** We Propose hereby to supply -- complete in accordance with above specifications, for the sum of. ( ) $37,808.35 Thirty Seven Thousand Eight Hundred Eight and .35/100 ------ - - - - -- Payment to be made as follows: Terms: 30 Days, 1.5 percent per month ( 18 percent annual will be charged on past due balances ) Authorized All material is guaranteed to be as specified. All work to be done in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owners carry fire, tornado and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. Signature: Jason Aurentz, Supervisor Note:This proposal may be 30 days. withdrawn if not accepted within Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Signature Date of Acceptance Proposal LARRY PRIBYL 500 County Road 37 East ChiefMGR/President Maple Lake, MN 55358 Phone: 320 - 963 -2400 Fax: 320 - 963 -2439 DATE PHONE PROPOSAL SUBMITTED TO City of Shorewood 952 - 960 -7905 9/30/2011 ADDRESS JOB NAME 5755 Country Club Road City Hall CITY, STATE AND ZIP CODE JOB LOCATION Shorewood, MN 55331 5755 Country Club Rd. ARCHITECT E - MAIL ADDRESS FAX NUMBER Brian Heck bheck @ci.shorewood.mn.us We hereby submit specifications and estimates for: OSP - Provide and place approx 3125' of 2- 1.25" ducts, provide and place 2 - 24x36x24 vaults, provide and pull approx. 3425' of 24 strand fiber, provide and pull approx 250' of 12 strand fiber, core drill building wall and seal around penetration ISP - Install fiber from the core hole through the basement (35), drill through the floor and install a sleeve, pull the fiber up into the data closet and into the existing cabinet (15). Install a new rack mount 1 RU fiber shelf. PROVIDE & INSTALL FIBER CASE FROM SHOREWOOD BACKBONE TO BLD LATERAL SPLICE BUILDING LATERAL FIBERS IN CASE PROVIDE & INSTALL FIBER PANEL TERMINATE AND TEST FIBER FROM PANEL $37,808.35 ** SPLICING ONTO CARVER COUNTY BACKBONE IS NOT INCLUDED IN THIS BID ** We Propose hereby to supply -- complete in accordance with above specifications, for the sum of. ( ) $37,808.35 Thirty Seven Thousand Eight Hundred Eight and .35/100 ------ - - - - -- Payment to be made as follows: Terms: 30 Days, 1.5 percent per month ( 18 percent annual will be charged on past due balances ) Authorized All material is guaranteed to be as specified. All work to be done in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owners carry fire, tornado and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. Signature: Jason Aurentz, Supervisor Note:This proposal may be 30 days. withdrawn if not accepted within Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Signature Date of Acceptance Proposal LARRY PRIBYL 500 County Road 37 East ChiefMGR/President Maple Lake, MN 55358 Phone: 320 - 963 -2400 Fax: 320 - 963 -2439 PHONE PROPOSAL SUBMITTED TO DATE 9/30/2011 City of Shorewood 952 - 960 -7905 ADDRESS JOB NAME 5755 Country Club Road Public Works CITY, STATE AND ZIP CODE JOB LOCATION Shorewood, MN 55331 24200 Smithtown Rd ARCHITECT E - MAIL ADDRESS FAX NUMBER Brian Heck bheck @ci.shorewood.mn.us We hereby submit specifications and estimates for: OSP - Provide and place approx 600' of 2- 1.25" ducts, provide and place 2 - 24x36x24 vaults, provide and pull approx. 300' of 24 strand fiber, provide and pull approx 746' of 12 strand fiber. ISP - Drill a core hole above ground into the electrical room /data closet. Install a new entry conduit. Install the fiber in the closet to the existing floor mount rack (25). Install a a new rack mount fiber shelf. Mount the existing rack to the floor. PROVIDE & INSTALL FIBER CASE FROM SHOREWOOD BACKBONE TO BLD LATERAL SPLICE BUILDING LATERAL FIBERS IN CASE PROVIDE & INSTALL FIBER PANEL TERMINATE AND TEST FIBER FROM PANEL $13,347.14 ** SPLICING ONTO CARVER COUNTY BACKBONE IS NOT INCLUDED IN THIS BID ** We Propose hereby to supply -- complete in accordance with above specifications, for the sum of. ( ) $13,347.14 Thirteen Thousand Three Hundred Forty Seven and .14/100 ------ - - - - -- Payment to be made as follows: Terms: 30 Days, 1.5 percent per month ( 18 percent annual will be charged on past due balances ) All material is guaranteed to be as specified. All work to be done in a workmanlike Authorized manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owners carry fire, tornado and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. Signature: Jason Aurentz, Supervisor 30 Note:This proposal may be days. withdrawn if not accepted within Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Signature Date of Acceptance Proposal LARRY PRIBYL 500 County Road 37 East ChiefMGR/President Maple Lake, MN 55358 Phone: 320 - 963 -2400 Fax: 320 - 963 -2439 DATE PHONE PROPOSAL SUBMITTED TO City of Shorewood 952 - 960 -7905 9/30/2011 ADDRESS JOB NAME 5755 Country Club Road Fire Station CITY, STATE AND ZIP CODE JOB LOCATION Shorewood, MN 55331 24100 Smithtown Rd ARCHITECT E - MAIL ADDRESS FAX NUMBER Brian Heck bheck @ci.shorewood.mn.us We hereby submit specifications and estimates for: OSP - Provide and bore approx 365' of 2- 1.25" ducts, rod and proof approx 90' of existing 4" pvc, provide and pull approx 90' of 2- 1.25" duct thru existing 4" pvc, provide and place 1 - 24x36x24 vault, provide and pull approx 755' of 12 strand fiber. ISP - Install (50') fiber within the data closet. Install a new rack mount fiber shelf on the top RU of rack #4 PROVIDE & INSTALL FIBER CASE FROM SHOREWOOD BACKBONE TO BLD LATERAL SPLICE BUILDING LATERAL FIBERS IN CASE PROVIDE & INSTALL FIBER PANEL TERMINATE AND TEST FIBER FROM PANEL $9,526.77 ** SPLICING ONTO CARVER COUNTY BACKBONE IS NOT INCLUDED IN THIS BID ** We Propose hereby to supply -- complete in accordance with above specifications, for the sum of. ( ) $9,526.77 Nine Thousand Five Hundred Twenty Six and .77/100 --------------- - - - -- Payment to be made as follows: Terms: 30 Days, 1.5 percent per month ( 18 percent annual will be charged on past due balances ) Authorized All material is guaranteed to be as specified. All work to be done in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owners carry fire, tornado and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. Signature: Jason Aurentz, Supervisor Note:This proposal may be 30 days. withdrawn if not accepted within Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Signature Date of Acceptance MEMORANDUM Date: October 24, 2011 To: Mayor Lizee Council Members From: Bruce DeJong, Finance Director Re: September, 2011 Monthly Budget Report The 2011 General Fund budget continues to look reasonably good. At 86.5% of non - property tax revenues, we compare well to the previous three years. Actual revenues are about $45,000 lower than last year at this point. Overall expenditures are at 65% which is higher than last year at this point and the three year average. REVENUES • We have received the first half property taxes collected through May 15 from Hennepin County. • License and permit revenues are up about $23,000 over last year. Staff believes this is a sustainable increase in activity from the levels of the past couple of years which is reflected in the 2012 budget. • Intergovernmental revenues are typical for this point with the first half of the MSA funds in from the state. • Charges for services are running just under last year's level, but are on track to make budget. • Fines and forfeitures are lower than last year so this item may come in under budget for the year. • Miscellaneous revenue looks to be on track for the year. . EXPENDITURES • Council — looks slightly better than previous years' averages. • General Government — looks high because of support services. • Elections — should be well under budget based on salary allocations. • Finance - over in both supplies and support services, but some expenses may be allocated to other departments. • Municipal Buildings — high because the LMCIT liability insurance costs were paid early in the year. Materials and supplies cover copier and Laserfiche software maintenance, but some Warner Connect charges were miscoded and need to be reclassified as support and services which will bring materials and supplies back below budget. • Police and Fire are tracking closely with previous years. • Public Works - over because more wages have been coded to this department based on actual time spent. As shown in the budget analysis this will not cause a major problem over the course of the year. • Snow and Ice - over because of all the snow received this winter. There is still a chance that the overall budget will not be exceeded if snow fall this fall and early winter is average or below. • Sanitation and Waste Control — over because more weed spraying in the parks was needed this year. Please contact me or Mr. Heck if you have any questions. Attachment: September Monthly Budget Report Monthly Budget Report September 30, 2011 Administration YTD YTD 2011 % of 2011 Expected Variance Personnel 2010 September Adopted Annual % of 2011 (Negative) % of Budget Expended Year to Date Overview Actual 2011 Budget Budget Budget or Positive 2008 2009 2010 REVENUE 0 Support and Services 2 3 4 79.6% 44.0% 16 Property Taxes 2 2 4 51.4% 50.0% 49 49 52 Licenses and Permits 107 130 98 132.8% 74.7% 75.5% 70 53 101 Intergovernmental 67 34 69 49.1% 98.0% 93 98 103 Charges for Service 40 31 35 88.6% 81.3% 76.7% 84 72 88 Fines and Forfeitures 38 31 52 61.3% 65.0% 55.5% 49 76 70 Miscellaneous 53 47 63 75.1% 52.7% 82.1% 67 49 42 Transfers from other funds - - 40 0.0% 0.0% 0 0 0 TOTAL 2 2 5 53.2% 277 $106 ($4,996.31) 275 318 86.5% EXPENDITURES Personnel 23 273 4 5.7% 44.0% 40 Department 77 Materials and Supplies 2 1 2 72.4% 76.3% 117 Council 58 Support and Services 693 - - 49.7% 40 Personnel 12 12 16 75.0% 74.0% 27.4% 72 75 75 Materials and Supplies 616 684 1 52.6% 100.0% 143 219 51 Support and Services 35 57 102 56.3% 73.7% 76.6% 75 68 78 Total 49 70 120 58.9% 6 $18 81.0% 64 Administration Personnel 105 107 142 75.3% 82.3% 112 64 71 Materials and Supplies - - - 0.0% 13.3% 20 20 0 Support and Services 2 3 4 79.6% 44.0% 16 54 62 Capital Outlay 1 - - 21.7% 0 0 65 Total 109 111 147 75.5% $8 General Government Personnel 143 173 226 76.7% 78.0% 75 80 79 Materials and Supplies 10 10 18 55.5% 63.7% 68 68 55 Support and Services 18 26 32 82.1% 53.0% 57 44 58 Capital Outlay 1 - - 45.3% 0 87 49 Total 174 210 277 75.9% ($4,996.31) Elections Personnel 23 273 4 5.7% 44.0% 40 15 77 Materials and Supplies 2 1 2 72.4% 76.3% 117 54 58 Support and Services 693 - - 49.7% 40 83 26 Total 27 1 7 27.4% $1 Finance Personnel 105 117 153 76.6% 65.7% 69 69 59 Materials and Supplies 7 7 6 102.4% 81.0% 64 83 96 Support and Services 2 8 6 129.2% 29.3% 23 31 34 Capital Outlay - - - 12.3% 0 37 0 Total 115 132 166 79.7% ($24,772.74) Professional Services 159 167 199 84.2% 85.7% $2 86 91 80 Planning and Zoning Personnel 128 120 170 70.3% 70.7% 75 71 66 Materials and Supplies 149 155 655 23.7% 100.0% 193 89 23 Support and Services 5 5 11 45.9% 65.7% 53 33 111 Total 133 125 183 68.6% $3 Municipal Building - City Hall Materials and Supplies 40 39 16 240.4% 58.0% 31 68 75 Support and Services 13 100 157 63.4% 14.0% 13 19 10 Capital Outlay 15 1 - 26.3% 0 0 79 Transfers - - 103 0.0% 0.0% 0 0 0 Total 70 141 278 50.8% ($109,609.00) 0 0 0 Police Support Services 711 747 995 75.1% 78.7% 86 75 75 Capital (Public Safety Bldg) 171 172 230 75.0% 75.0% 75 75 75 Total 882 919 1 75.0% $351954.83 Fire Personnel 4 547 2 24.0% 100.0% 313 309 163 Materials and Supplies Support Services 241 252 337 75.0% 77.7% 181.8% 55.0% 165 0 0 79 77 Capital (Public Safety Bldg) 204 203 270 75.0% 73.0% Support and Services 73 73 Total 446 455 607 75.0% Total $3 19 28 Inspections ($2,788.47) Parks and Recreation Personnel 84 85 109 78.8% 75.0% 185 83 71 Materials and Supplies 28 154 300 51.3% 2.7% 74.6% 1 0 Support and Services 2 455 6 6.8% 35.3% 100.0% 46 20 Total 86 86 116 74.6% 0.0% ($2,358.67) 0 Total City Engineer 191 339 56.5% $63 Personnel 68 70 111 63.5% 74.3% 80 71 Materials and Supplies 44 409 1 32.6% 36.3% 44 55 Support and Services 6 8 13 65.9% 35.7% 37 28 Capital Outlay 388 - 1 0.0% 48.0% 85 20 Total 75 79 126 62.9% $8 Public Works Service Personnel 199 197 184 107.3% 73.7% 75 78 Materials and Supplies 41 55 71 77.9% 66.7% 88 53 Support and Services 31 30 41 73.3% 70.7% 69 68 Capital Outlay - - - 0.0% 0 0 Total 273 283 296 95.5% ($71,103.58) Streets and Roads Personnel 72 73 113 64.6% 78.3% 98 61 Materials and Supplies 59 67 85 79.4% 78.0% 104 60 Support and Services 774 1 34 5.0% 18.0% 19 32 Capital Outlay - - 700 0.0% 0.0% 0 0 Total 132 142 932 15.3% $18 Snow and Ice Personnel 26 41 56 73.9% 54.0% 57 39 Materials and Supplies 12 14 45 31.8% 34.7% 22 54 Total 39 56 101 55.2% ($9,928.26) Traffic control / Street Lights Materials and Supplies 146 4 5 95.8% 70.3% 191 17 Support and Services 26 38 52 74.5% 65.7% 73 65 Total 26 43 57 76.3% $37 77 73 71 7 40 72 10 42 39 68 59 75 0 76 70 3 0 66 28 3 59 Sanitation / Waste Control Personnel 4 547 2 24.0% 100.0% 313 309 163 Materials and Supplies - 30 100 30.0% 3.3% 6 4 0 Support and Services 3 7 4 181.8% 55.0% 165 0 0 Total 7 8 6 126.4% ($3,869.67) Tree Maintenance Personnel 14 15 14 112.2% 72.7% 100 32 Materials and Supplies 41 283 1 19.9% 6.7% 4 14 Support and Services 6 3 13 27.2% 49.3% 42 56 Total 21 19 28 68.3% ($2,788.47) Parks and Recreation Personnel 117 110 185 59.7% 78.7% 80 83 Materials and Supplies 13 14 19 74.6% 87.0% 106 75 Support and Services 70 65 91 71.8% 100.0% 86 158 Transfers - - 42 0.0% 0.0% 0 0 Total 201 191 339 56.5% $63 Unallocated - 104 - 0.0% 0 0 Total Expenditures 3 3 5 64.3% ($26,423) 56 51 Net Revenue less Expenditures (262,856) (628,719) (96,989) 86 2 50 73 80 77 0 0 52 Note: The balanced budget includes $150,000 of fund balance in the Transfers item of the Revenue section MEMORANDUM Date: October 24, 2011 To: Mayor Lizee Council Members From: Bruce DeJong, Finance Director Re: September, 2011 Quarterly Investment Report The City's cash reserves have been invested in both cash flow type of investments to meet ongoing expenditure needs and longer -term securities with higher returns than money market funds. It is important to remember our investment priorities in order of concern: 1. Safety — preservation of principal; 2. Liquidity — having funds available when needed to pay expenses; 3. Yield — earning market rates of return for the amount of principal risk we are willing to accept. With the investments that the City currently holds, and with our philosophy of holding investments to maturity, we are exposed to minimal risk of principal loss. The only expected change is when investments are marked to market and gains or losses are recognized at year end. In order to decide what time frames should be targeted for various investments, a cash flow projection has been prepared. Over the past three years, the city has only had three months where cash flow is positive — June, July, and December. Those months are when we receive tax settlements. The rest of the months, need about $500,000 on average to cover operating costs. This means that the City should have a mix of callable and non - callable investments with both short-term cash flow needs being met and longer maturities targeting major cash needs over the investment horizon. The current investment climate has not changed throughout the year unless to decline slightly. We are still occasionally finding investments in the four year and under time frame that return over 1.0 %. I am slowly finding investments to meet cash flow needs for the rest of the year in our targeted months. We have a significant amount of funds held in cash and money market while we keep looking for investments with a reasonable yield. With wire transfer fees, it doesn't make sense to move money frequently because the fees may be higher than the interest we can earn. This has brought us to keep funds in money market funds at the brokers while we search for suitable investments. Staff aims to invest these funds to increase the overall portfolio returns, while maintain flexibility to cover ongoing expenditures as projected using a cash flow estimate. Please contact me or Mr. Heck if you have any questions. Attachment: September, 2011 Investment Summary CITY OF SHOREWOOD 2011 INVESTMENT AND INTEREST SCHEDULE SEPTEMBER, 2011 Page 1 of 2 TOTAL MARKET PURCH MATURITY RECEIVED INSTITUTION CUSIP VALUE RATE DATE DATE YTD Beacon Bank Checking Account 100 -0643 283,988.20 0.00% 09/30/11 0.94 Money Market Acct 130 -0822 200,393.53 0.50% 09/30/11 574.65 TOTAL 484,381.73 575.59 4 -M FUND Money Market Account 2,004,578.86 0.02% 09/30/11 31.31 TOTAL 2,004,578.86 31.31 STERNE AGEE Carlton Co MN BABs 142879GR0 199,828.20 1.80% 12/29/10 02/01/14 2,354.08 Carlton Co MN BABs 142879GQ2 187,314.35 1.35% 12/29/10 02/01/13 1,688.64 Carlton Co MN BABs 142879GP4 180,421.20 1.05% 12/29/10 02/01/12 1,325.00 Decatur IL BABs 243127QQ3 391,719.90 1.75% 12/07/10 12/15/12 3,564.17 Dist of Columbia BABs 25476FLB2 222,129.60 0.75% 03/31/11 06/01/12 1,856.86 IL State Pension 452151 LA9 225,887.20 2.58% 03/31/11 06/01/13 4,235.00 Milwaukee Co WI Pension 602266AA6 548,605.00 1.75% 01/26/11 12/01/13 13,475.00 Pennsylvania School Bldg 85732TDF6 539,397.70 2,243.98 Stratford CT Pension 862811U20 254,190.00 423.33 Will Co III SD 122 968852WP4 320,955.00 0.00 FNMA 3136FPY43 m 1.65% 12/30/10 06/30/14 4,125.00 FHLB 3133725F7 m 1.63% 12/30/10 12/30/15 4,062.50 FHLB 3133725NO m 1.75% 12/30/10 12/30/15 10,500.00 FHLB 3133741358 m 1.13% 2,812.50 FHLB 3133746U9 m 1.25% 1,562.50 Prime Cash Trust 1,506,619.42 09/30/11 0.00 TOTAL 4,577,067.57 54,228.56 WELLS FARGO INVESTMENTS First Sec Bank Missoula MT 33624SAY1 m 0.30% 03/10/11 181.23 Carolina 1st Bnk Greenville -CD 143876E22 m 1.35% 09/12/13 03/11/11 669.45 Bank of China, NY - CD 06425PFS2 m 0.55% 05/13/14 05/12/11 269.50 Columbus Bnk &Trust, GA -CD 198882HU9 m 0.45% 05/13/14 05/12/11 652.50 Bank Baroda, NY - CD 060623UY9 m 0.60% 05/15/14 05/13/11 293.19 Carolina 1st Bnk Greenville -CD 143876D80 m 1.75% 09/12/13 09/12/11 1,754.80 Beal Bank Las Vegas NV 0737144C8 244,997.59 0.35% 10/12/11 0.00 Columbus Bnk &Trust, GA -CD 198882FX5 101,530.30 2.30% 09/17/13 09/17/12 2,520.82 KS Bnk Smithfield. NC -CD 48266PAQ5 102,438.80 0.03% 09/19/13 08/17/13 1,876.72 American Eagle Bnk, Elgin IL -CD 02554BBP5 102,795.70 2.60% 09/19/13 09/18/13 1,730.95 MNSCU 2011 B Taxable 60414FKC3 304,222.25 1.00% 02/23/11 10/01/13 0.00 FNMA 3136FP2H9 m 2.00% 01/21/11 01/21/15 5,000.00 FHLMC 3134G2V25 1,000,000.00 1.50% 09/27/11 10/26/16 0.00 Wells Fargo Money Market 305,667.76 0.03% 09/30/11 325.85 TOTAL 2,161,652.40 15,275.01 Page 1 of 2 CITY OF SHOREWOOD 2011 INVESTMENT AND INTEREST SCHEDULE SEPTEMBER, 2011 TOTAL MARKET PURCH MATURITY RECEIVED INSTITUTION CUSIP VALUE RATE DATE DATE YTD MORGAN STANLAY SMITH BARNEY) GE Cap - Comm Paper m FNMA 3136FHGZ2 m FNMA 3136FHS30 m FHLB 3133733T7 m 0.00 Cole Taylor Bank, IL Branch Bank & Trust CD CIT Bank - UT CD Bank of India, NY - CD Bank of America, NC - CD Bank of China, NY - CD Bank of Baroda, NY - CD Firstbank of Puerto Rico - CD Compass Bnk, AL - CD Compass Bnk, AL - CD Citibnk NA -NV CD Citibnk NA -NV CD Natl Bnk So. Carolina CD Natl Bnk So. Carolina CD Wright Express Fin -UT CD Wright Express Fin -UT CD Compass Bnk, AL - CD Amer Exp Bnk, FSB - CD Amer Exp Bnk, FSB - CD Amer Exp Centurion Bnk- CD Amer Exp Centurion Bnk- CD GE Capital Fin, UT - CD GE Capital Fin, UT - CD GE Capital Fin, UT - CD Capmark Bnk, UT - CD Capmark Bnk, UT - CD CIT Bnk, UT - CD CIT Bnk, UT - CD 193296QK9 105133ES7 17284P3E3 062782QL4 06051 VQQ2 06425PFS2 060623UY9 337624TY6 20449ET48 20449ET49 17312QQS 1 17312QQS2 634518GZ1 634518GZ2 98233PST5 98233PST6 20449EX92 02586VTL9 02586VTL9 02586TTU8 02586TTU8 36160TJG2 36160TJG2 36160TJG2 1406534J2 1406534J2 17284AH D3 17284AH D3 m m m m m m m m m m 240,590.40 8,019.68 240,648.00 8,021.60 240,484.80 8,016.16 96,382.08 97,293.12 54,727.38 97,293.12 54,727.38 98,952.96 98,952.96 54,630.28 99,476.16 55,955.34 99,476.16 55,955.34 1,709,602.92 Money Market Fund TOTAL 3,236,732.00 4,946,334.92 0.20% 03/29/11 09/26/11 502.78 2.38% 03/18/09 04/01/14 2,375.00 2.00% 06/24/09 07/15/14 2,000.00 1.13% 03/28/11 10/14/15 2,812.50 0.06 116,122.00 121,470.00 7,187.50 4.35% 01/31/12 01/28/11 2,082.28 2.25% 03/26/13 03/25/11 1,071.12 2.40% 03/26/13 03/25/11 1,142.53 0.60% 05/14/14 05/11/11 1,193.42 0.55% 05/13/14 05/12/11 1,100.00 0.55% 05/13/14 05/12/11 1,100.00 0.60% 05/15/14 05/13/11 1,196.72 0.80% 05/15/14 05/13/11 657.53 2.15% 07/01/13 06/30/11 0.00 2.15% 07/01/13 06/30/11 1,608.08 1.50% 12/31/13 12/30/11 0.00 1.50% 12/31/13 12/30/11 1,854.90 1.60% 01/09/14 01/09/12 3,968.00 1.60% 01/09/14 01/09/12 0.00 1.35% 01/09/14 01/09/12 3,348.00 1.35% 01/09/14 01/09/12 0.00 1.30% 05/15/14 05/14/12 618.87 2.60% 07/02/13 07/02/12 3,900.00 2.60% 07/02/13 07/02/12 0.00 2.60% 07/02/13 07/02/12 3,900.00 2.60% 07/02/13 07/02/12 0.00 3.05% 06/26/13 06/25/13 0.00 3.05% 06/26/13 06/25/13 0.00 3.05% 06/26/13 06/25/13 3,726.01 3.35% 07/02/13 07/01/13 5,025.00 3.35% 07/02/13 07/01/13 0.00 3.35% 07/02/13 07/01/13 5,025.00 3.35% 07/02/13 07/01/13 0.00 42,517.46 0.02% 09/30/11 1,285.43 51,493.17 GRAND TOTAL 14,174,015.48 0.00 0.00 0.00 121,603.64 Page 2 of 2