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12-05-11 Truth-in-Taxation Mtg CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL SPECIAL MEETING CITY HALL MONDAY, DECEMBER 5, 2011 7:00 P.M. AGENDA Attachments 1. CONVENE CITY COUNCIL SPECIAL MEETING A. Roll Call Mayor Lizée ____ Hotvet____ Siakel ____ Woodruff____ Zerby ____ B. Review Agenda 2. TRUTH-IN-TAXATION PUBLIC HEARING Finance Director’s memo A. Staff Presentation B. Public Hearing C. Council Deliberation/Decision to Reconvene 3. APPROVING THE 2012 BUDGET AND PROPERTY TAX LEVY Finance Director’s COLLECTIBLE IN 2012 memo, Resolution 4 TREE SALE Administrator’s memo 5. ADJOURN Following the Special City Council meeting, the City Council will meet in an Executive Session for Labor discussions. 3 MEETING TYPE City of Shorewood Council Meeting Item Special Meeting 2011 Truth-in-Taxation Presentation Title / Subject: Meeting Date: December 5, 2011 Prepared by: Bruce DeJong Reviewed by: Brian Heck Attachments: Truth-in-Taxation PowerPoint Presentation Policy Consideration: The City Council is required by law to consider public input at this hearing prior to adopting the property tax levy and budget for 2012. Background: The City Council adopted a preliminary budget and tax levy on August 22. That information was sent to Hennepin County who used the County Assessor’s property values to determine an estimated tax rate. This information was combined with preliminary tax information from other jurisdictions to create a Truth-in-Taxation statement for each property which were mailed starting on November 15. For this meeting, the City Council is holding a public hearing to allow taxpayers an opportunity to discuss the budget in general, specific budget areas, and the level of property tax levied by the City of Shorewood. This meeting is not designed for property owners to discuss property value, which was set earlier in the year at the Board of Review process held from April through June. The required elements for the Truth-in-Taxation process are: 1.The proposed property tax levy must be certified to the county auditor by September 15. 2.The public meeting is held at the scheduled time and place indicated on the TNT notice. 3.The proposed budget and property tax levy are discussed at the meeting. 4.The public was invited and allowed to speak and to ask questions concerning the budget and proposed property taxes at the public meeting. 5.The final property tax levy and the final budget need to be adopted by December 27. 6.The final property tax levy may not exceed the proposed property tax levy. 7.The final property tax levy must be certified to the county auditor by December 27. 8.Form TNT-2011 must be submitted to the Dept. of Revenue after the final tax levy is adopted no later than December 30. Items in bold will be discussed at the Public Hearing on December 5. Financial or Budget Considerations: Options: If time does not allow all interested parties to provide input or the City Council would like more time to discuss the budget and/or tax levy, the vote can be postponed until the meeting on December 12. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Recommendation / Action Requested: Staff recommends that the City Council hold the public hearing and accept public input on the proposed budget and tax levy. Next Steps and Timelines: The final budget and tax levy will be on the agenda for approval after the public hearing at this meeting. Connection to Vision / Mission: This item contributes to sound financial management by providing effective city services at a reasonable price. City of Shorewood 2011 Truth-in-Taxation December 5, 2011 Truth-in-taxation requirements Present the 2012 City budget • Discuss the budget and levy • Invite public comment • Many Changes Affect Taxes Expenditures will decrease $45,000 from 2011 • Non-tax revenues increase $15,000 from 2011 • Budget anticipates use of $87,000 reserves to • balance expenditures (down from $147,000 in 2011) Shorewood taxable property value decreased 5.1% • Legislative Changes • No levy limits in place for 2012 – MVHC paid by state becomes an exclusion – City Services in the General Fund Police Protection • Fire Protection • Snow Plowing • Street and Park • Maintenance Recreation Programs • Building Inspections • Administration, Finance, Elections • and other city services Declining Expenditures since 2010 $6,000,000 $5,000,000 $4,000,000 $3,000,000 Expenditures $2,000,000 $1,000,000 $0 2012 Expenditures = $5,223,830 Capital General Transfers Govt 17% 25% Park & Rec 5% Public Works 18% Public Safety 35% 2012 Expenditures Flat Levy Since 2009 $5,000,000 $4,000,000 $3,000,000 Levy $2,000,000 $1,000,000 $0 200720082009201020112011 Tax Levy 2007-2012 2012 Revenues = $5,223,830 Charges for Transfers & Fines & Service Misc Forfeits Intergovern- Use of 1% 3% 1% mental Reserves 1% 3% Licenses/ Permits 2% Taxes 89% Total Revenues of $5,233,830 Tax Assessment & Levy Timeline 10/1/09 -9/30/101/2/2011April–June, 2011Nov, 20112012 Property Market Board of TNT NoticeTaxes levied sales occurValueReview •Truth-in-•Payable May •County analysis •Changes based •This process Taxation 15 and October of sale trends on properties equalizes value notices mailed 15 each year applied to all with similar among all to each parcel propertiescharacteristics parcels in the state and in similar •Owners may neighborhoods challenge assessed value based on comparison to other similar properties Market Value Exclusion Leads to Confusion $65 million of state Market Value Homestead Credit (MVHC) • eliminated county-wide and spread against taxes $261 Million state-wide – New Market Value Exclusion (MVE) reduces value shown on • tax statement Calculation is too confusing to show here – Shorewood value changes depend on location • Lakeshore decreased 10.9% – Other residential decreased 2.1% which is less than – most cities so we pick up a higher share of taxes for county, Met Council, and other area-wide entities Average City Tax Impact -2012 2011 Value2012 Value2011 Tax2012 Tax$ Change $250,000$221,363$672.22$663.58-$8.64 $419,000$350,664$1,057.98$1,051.18-$16.10 $500,000$474,500$1,423.05$1,422.41-$0.64 $750,000$711,750$2,312.46$2,292.30-$20.15 $1,000,000$949,000$3,201.86$3,181.31-$20.55 Properties in the city experienced an average decline in value of 5.1%. If your property value changed by a different percentage, then you will experience different results from these examples. 2012 Property Tax Distribution Other School 7.4% District 34.0% City 22.0% Hennepin County 36.6% This example assumes a property in the Minnetonka School Dist. -276 Total Tax % Change -2012 Tax Change# of Parcels% of Parcels Decrease to 0%87938.4% +0-4.9%125054.6% +5-9.9%1546.7% +10% and higher 80.3% Properties in the city experienced an average decline in value of 5.1%. If your property changed by a different percentage, then you will experience different results from those shown above. Source: Hennepin County Assessor’s Office Total Tax $ Change -2012 Tax Change# of Parcels% of Parcels Decrease or zero87938.4% +$1-15058825.6% +$151-30043519.0% +$301-4501848.0% +$451-600753.3% +$601-750401.8% +$751 and higher903.9% Source: Hennepin County Assessor’s Office Taxpayer input is invited at this time. 4 MEETING TYPE Regular Meeting City of Shorewood Council Meeting Item Title / Subject: Adoption of the 2012 General Fund Budget and Tax Levy Meeting Date: November 28, 2011 Prepared by: Bruce DeJong Reviewed by: Brian Heck Attachment: Resolution Policy Consideration: Adoption of this resolution will allow staff to certify the budget and property tax levy to Hennepin County as required by state law. Background: By statute, the City Council must annually approve a budget and property tax levy within five business days of December 20.. The 2012 General Fund Budget has been modified from the preliminary budget adopted on August 22 in accordance with council direction regarding staffing for web maintenance, recreation programming, and updated information for a couple of expenditure items. The budget discussed at the Truth-in-Taxation public hearing should be adopted, with any modifications desired by the City Council. Financial or Budget Considerations: The adoption of this resolution recordes the City Council’s spending priorities for 2012 and the amount of property taxes to be raised. Options: The City Council may choose to: 1.Adopt the budget and levy as presented; 2.Make additional changes and adopt the amended budget and levy; Recommendation / Action Requested: Staff recommends that the City Council adopt the resolution as submitted. Next Steps and Timelines: The final tax levy will be applied by Hennepin County to create property tax statements that will be mailed in April, 2012 for collection on May 15 and October 15, 2012. Connection to Vision / Mission: This process contributes to sound financial management by providing financial resources to pay for desired city services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. CITY OF SHOREWOOD, MINNESOTA RESOLUTION NO. 11- A RESOLUTION ADOPTING THE 2012 GENERAL FUND OPERATING BUDGET AND APPROVING THE 2011 PROPERTY TAX LEVY COLLECTIBLE IN 2012 WHEREAS, the 2012 Budget and 2011 property tax levies collectible in 2012 for the City of Shorewood have been prepared and reviewed by the City Council; and, WHEREAS, the budget has been modified by the City Council to reduce staff and realign internal service delivery; and, WHEREAS, the City Council held a Truth -in- Taxation public hearing on December 5, 2011, to receive public comment regarding the adoption of such budgets and property tax levies; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD AS FOLLOWS: 1.That a budget of $5,223,830 is adopted to pay for 2012 General Fund operations. 2.That the sum of $4.763,319 be levied for 2011, collectible in 2012, upon taxable property in the City of Shorewood. 3.That the City Administrator /Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 5th day of December, 2011. 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Ì±¬¿´Î»½®»¿¬·±²ìëôðððìîôðððìîôðððïìêôððêîìéòêûïðìôððê ÙÛÒÛÎßÔÚËÒÜÌÑÌßÔÛÈÐÛÒÜ×ÌËÎÛÍëôîêïôðçèëôïèëôëíêëôîêèôèèìîôîîïôíéêëôîîíôèíð ðòçûøìëôðëì÷ ÎÛÊÛÒËÛÑÊÛÎñøËÒÜÛÎ÷ÛÈÐÛÒÜ×ÌËÎÛÍøïìêôðêì÷øííôèíé÷øïìêôçèç÷øíéëôëïí÷øèéôìíë÷ øÐ´¿²²»¼Ë»±ºÚ«²¼Þ¿´¿²½»÷ Ð¿¹»ì #4 MEETING TYPE City of Shorewood Council Meeting Item Special Meeting Title / Subject: Tree Sale Meeting Date: Monday, December 5, 2011 Prepared by: Brian Heck, City Administrator Reviewed by: Julie Moore, Communications/Recycling Coordinator Attachments: none Policy Consideration: Should the city participate in a tree sale to residents with the City of Minnetonka Background: Julie spoke with staff from Minnetonka about a tree sale they run annually for their residents. Residents order the trees from the city and the city obtains the trees at a significantly reduced cost. The trees range in price from $31.00 to $74.00. Residents choose from 15 varieties. The city offers: Canadian Hemlock, Fall Fiesta Sugar Maple, Bur Oak, White Oak, Kentucky Coffeetree, River Birch (clump form), Red Bud (MN strain), Serviceberry (clump form, #7 or #10), Hackberry, Pagoda dogwood, Balsam fir, Tamarack, Sugar Maple, America Basswood. Trees come balled and in burlap wrap. Should the Council desire to offer this to residents, the City of Minnetonka said they would manage the distribution of the trees to Shorewood residents. One reason for providing this type of program is to increase the diversity of tree species and thereby minimize the impact of destructive diseases such as Emerald Ash Bore, Dutch Elm, Oak Wilt, etc. Financial or Budget Considerations: the city would front the cost of the trees and recover the dollars upon the sale of trees to residents, thus there is no net cost to the city. Options: 1)Authorize participation including ordering the trees, marketing the program, and coordinating with Minnetonka on the delivery. 2)Do not authorize the program. Recommendation / Action Requested: Staff recommends the Council authorize the program and the purchase of 100 trees. Next Steps and Timelines: Staff will work with the City of Minnetonka and the vendor to order the trees. Staff will also begin promoting the program. Connection to Vision / Mission: This program ties in to providing a healthy environment and works toward our GreenStep Cities program. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING DECEMBER 5, 2011 - 7:00 P.M. PUBLIC SIGN -IN SHEET For the record, please print your name and address below. Thank you. Name Address