01-09-12 CC Regular Mtg Agenda
COUNCIL ACTION FORM
Department Council Meeting Item Number
Finance January 09, 2012 3A
Item Description: Verified Claims
From: Michelle Nguyen
Bruce DeJong
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 52527 through
52572 totaling $399,950.03.
Staff Recommendation
Staff recommends approval of the claims list.
1/05/2012 9:57 AM A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE:12/30/2011 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
00051 EFTPS - FEDERAL W/H D 1/03/2012 000000 13,556.09
00092 MN DEPT OF REVENUE D 1/03/2012 000000 2,526.28
20005 WELLS FARGO HEALTH BENEFIT SVC D 1/03/2012 000000 578.45
00053 ICMA RETIREMENT TRUST-302131-4 R 1/03/2012 052527 1,116.86
16625 NCPERS MINNESOTA R 1/03/2012 052528 32.00
00052 PERA R 1/03/2012 052529 7,015.51
29306 ALLIED WASTE SERVICES #894 R 1/09/2012 052531 13,840.20
16275 AMERICAN MESSAGING R 1/09/2012 052532 6.40
17300 CENTERPOINT ENERGY R 1/09/2012 052533 237.86
26100 CENTURY LINK R 1/09/2012 052534 445.30
1 CINDY LARSON R 1/09/2012 052535 75.00
07025 DVS RENEWAL R 1/09/2012 052536 304.00
07265 ESRI, INC. R 1/09/2012 052538 811.00
29420 FLATTUM JEFFREY R 1/09/2012 052539 160.00
09501 GOVT FINANCE OFFICERS ASSOCIAT R 1/09/2012 052540 50.00
27195 GRAINGER, INC R 1/09/2012 052541 218.01
06654 HENN CTY HUMAN SVC DEPT PUBLIC R 1/09/2012 052542 693.00
10503 HENN CTY TREAS.-TAXPYER SVCS D R 1/09/2012 052543 524.30
29279 J. BECHER & ASSOC., INC. R 1/09/2012 052544 220.10
13302 LEAGUE OF MINNESOTA CITIES IN R 1/09/2012 052545 37,228.00
21340 LOCAL LINK R 1/09/2012 052546 69.95
29375 LOWELL SCHWARZROCK R 1/09/2012 052547 550.00
1/05/2012 9:57 AM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE:12/30/2011 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
15050 MEDIACOM R 1/09/2012 052548 50.95
00079 MEDICA R 1/09/2012 052549 15,624.24
00085 MINNESOTA LIFE R 1/09/2012 052550 391.80
19750 NORTHERN TOOL & EQUIPMENT COUN R 1/09/2012 052551 6.46
15900 OFFICE DEPOT R 1/09/2012 052552 15.36
15000 PAETEC R 1/09/2012 052553 527.31
20805 PITNEY BOWES GLOBAL FIN. SVCS. R 1/09/2012 052554 334.70
29301 PROFESSIONAL WIRELESS COMMUNIC R 1/09/2012 052555 5,944.37
1350 PRUDENTIAL GROUP INSURANCE R 1/09/2012 052556 781.26
23500 SO LK MTKA POLICE DEPT R 1/09/2012 052557 138,540.00
07651 SOUTH LAKE-EXCELSIOR CHAMBER O R 1/09/2012 052558 204.00
1 TAYLOR CALIGIURI R 1/09/2012 052559 250.00
23840 THIES, A. KENNETH R 1/09/2012 052560 950.00
29142 THREE RIVERS PARK DISTRICT R 1/09/2012 052561 180.00
25000 TOTAL PRINTING SERVICES R 1/09/2012 052562 1,336.20
29138 TYLER TECHNOLOGIES R 1/09/2012 052563 10,161.59
25700 UNIVERSITY OF MINNESOTA R 1/09/2012 052564 300.00
70200 VERIZON WIRELESS R 1/09/2012 052565 215.33
29413 VOYAGER FLEET SYSTEMS, INC. R 1/09/2012 052566 3,752.07
27190 WACONIA FARM SUPPLY R 1/09/2012 052567 27.51
1 WALCHER ELIZABETH R 1/09/2012 052568 100.00
29269 WARNER CONNECT R 1/09/2012 052569 2,800.00
1/05/2012 9:57 AM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE:12/30/2011 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
83900 WASTE MANAGEMENT OF WI-MN R 1/09/2012 052570 540.05
26112 WEST - THOMSON REUTERS R 1/09/2012 052571 222.96
19800 XCEL ENERGY R 1/09/2012 052572 292.18
00087 AFSCME CO 5 MEMBERS HEALTH FUN E 1/09/2012 999999 408.00
05305 COMMUNITY REC RESOURCES E 1/09/2012 999999 8,630.75
06572 DELTA DENTAL OF MINNESOTA D 1/01/2012 999999 704.92
09400 GOPHER STATE ONE CALL E 1/09/2012 999999 80.15
10473 HENN CTY TAXPAYER SVCS PUBLIC E 1/09/2012 999999 30.00
10576 ADVANCED IMAGING SOLUTIONS INC E 1/09/2012 999999 74.00
12900 LAKE MINNETONKA CONSERVATION D E 1/09/2012 999999 7,810.50
15500 METRO COUNCIL ENVMT(WASTEWATER E 1/09/2012 999999 56,259.05
15885 MIDWEST MAILING SYSTEMS, INC. E 1/09/2012 999999 388.25
20950 KENNETH N. POTTS, P.A. E 1/09/2012 999999 2,291.66
22820 CITY OF SHOREWOOD E 1/09/2012 999999 155.89
28451 WSB AND ASSOCIATES, INC. E 1/09/2012 999999 3,539.00
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 44 247,145.83 0.00 247,145.83
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 4 17,365.74 0.00 17,365.74
EFT: 11 79,667.25 0.00 79,667.25
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1 TOTALS: 59 344,178.82 0.00 344,178.82
BANK: 1 TOTALS: 59 344,178.82 0.00 344,178.82
REPORT TOTALS: 59 344,178.82 0.00 344,178.82
01-05-2012 09:56 AM C O U N C I L REPORT BY VENDOR-JANUARY 09, 2012 PAGE: 1
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
ADVANCED IMAGING SOLUTIONS INC 1/09/12 SVC 11/15-12/15 General Fund Municipal Buildings 74.00_
TOTAL: 74.00
AFSCME CO 5 MEMBERS HEALTH FUND 1/09/12 CHARLIES DAVIS General Fund Unallocated Expenses 51.00
1/09/12 GREG FASCHING General Fund Unallocated Expenses 51.00
1/09/12 JOSEPH LUGOWSKI General Fund Unallocated Expenses 51.00
1/09/12 BRADLEY MASON General Fund Unallocated Expenses 51.00
1/09/12 CHRISTOPHER POUNDER General Fund Unallocated Expenses 51.00
1/09/12 DANIEL RANDALL General Fund Unallocated Expenses 51.00
1/09/12 BRUCE STARK General Fund Unallocated Expenses 51.00
1/09/12 TERRY TOWER General Fund Unallocated Expenses 51.00_
TOTAL: 408.00
ALLIED WASTE SERVICES #894 1/09/12 RECYCLING Recycling Utility Recycling 13,840.20_
TOTAL: 13,840.20
AMERICAN MESSAGING 1/09/12 612-534-3975 & 612-818-591 General Fund Public Works 3.20
1/09/12 612-534-3975 & 612-818-591 Water Utility Water 1.60
1/09/12 612-534-3975 & 612-818-591 Sanitary Sewer Uti Sewer 1.60_
TOTAL: 6.40
CENTERPOINT ENERGY 1/09/12 20630 MANOR RD-WARMING HOU General Fund Parks & Recreation 56.30
1/09/12 5735 COUNTRY CLUB RD Southshore Communi Senior Community Cente 181.56_
TOTAL: 237.86
CENTURY LINK 1/09/12 952-470-6340 General Fund Municipal Buildings 120.73
1/09/12 952-470-6340 General Fund Municipal Buildings 120.73
1/09/12 952-470-2294 General Fund Public Works 57.04
1/09/12 952-470-9605 Water Utility Water 73.40
1/09/12 952-470-9606 Water Utility Water 73.40_
TOTAL: 445.30
CITY OF SHOREWOOD 1/09/12 SSCC - UTILITY PAYMENT Southshore Communi Senior Community Cente 155.89_
TOTAL: 155.89
COMMUNITY REC RESOURCES 1/09/12 QUARTERLY SSCC SERVICES Southshore Communi Senior Community Cente 3,750.00
1/09/12 QUARTERLY COMMISSION SVCS Southshore Communi Senior Community Cente 4,740.75
1/09/12 SSCC ASSISTANT Southshore Communi Senior Community Cente 140.00_
TOTAL: 8,630.75
DELTA DENTAL OF MINNESOTA 1/01/12 MONTHLY DENTIST PREMIUM General Fund Unallocated Expenses 704.92_
TOTAL: 704.92
DVS RENEWAL 1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
01-05-2012 09:56 AM C O U N C I L REPORT BY VENDOR-JANUARY 09, 2012 PAGE: 2
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00
1/09/12 19 LIC PLATE TAGS General Fund Public Works 16.00_
TOTAL: 304.00
EFTPS - FEDERAL W/H 1/03/12 FEDERAL W/H General Fund NON-DEPARTMENTAL 6,214.13
1/03/12 FICA W/H General Fund NON-DEPARTMENTAL 2,318.50
1/03/12 MEDICARE W/H General Fund NON-DEPARTMENTAL 800.45
1/03/12 FICA W/H General Fund Administration 270.92
1/03/12 MEDICARE W/H General Fund Administration 63.37
1/03/12 FICA W/H General Fund General Government 399.83
1/03/12 MEDICARE W/H General Fund General Government 93.49
1/03/12 FICA W/H General Fund Finance 306.20
1/03/12 MEDICARE W/H General Fund Finance 71.61
1/03/12 FICA W/H General Fund Planning 335.22
1/03/12 MEDICARE W/H General Fund Planning 78.40
1/03/12 FICA W/H General Fund Protective Inspections 314.05
1/03/12 MEDICARE W/H General Fund Protective Inspections 73.45
1/03/12 FICA W/H General Fund City Engineer 188.31
1/03/12 MEDICARE W/H General Fund City Engineer 44.04
1/03/12 FICA W/H General Fund Public Works 830.47
1/03/12 MEDICARE W/H General Fund Public Works 194.23
1/03/12 FICA W/H General Fund Ice & Snow Removal 40.36
1/03/12 MEDICARE W/H General Fund Ice & Snow Removal 9.45
1/03/12 FICA W/H General Fund Tree Maintenance 29.07
1/03/12 MEDICARE W/H General Fund Tree Maintenance 6.80
1/03/12 FICA W/H General Fund Parks & Recreation 250.43
1/03/12 MEDICARE W/H General Fund Parks & Recreation 58.57
1/03/12 FICA W/H Southshore Communi Senior Community Cente 7.83
1/03/12 MEDICARE W/H Southshore Communi Senior Community Cente 1.83
1/03/12 FICA W/H Water Utility Water 272.72
1/03/12 MEDICARE W/H Water Utility Water 63.78
1/03/12 FICA W/H Sanitary Sewer Uti Sewer 129.81
1/03/12 MEDICARE W/H Sanitary Sewer Uti Sewer 30.35
1/03/12 FICA W/H Recycling Utility Recycling 4.69
1/03/12 MEDICARE W/H Recycling Utility Recycling 1.10
1/03/12 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 42.65
1/03/12 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 9.98_
TOTAL: 13,556.09
ESRI, INC. 1/09/12 2012 ARCVIEW MAINT General Fund Planning 405.50
1/09/12 ARCVIEW MAINT-2012 General Fund City Engineer 405.50_
TOTAL: 811.00
FLATTUM JEFFREY 1/09/12 NEW YEAR EVENT-SECURITY Southshore Communi Senior Community Cente 160.00_
TOTAL: 160.00
GOPHER STATE ONE CALL 1/09/12 DEC RENT Water Utility Water 40.07
1/09/12 DEC RENT Sanitary Sewer Uti Sewer 40.08_
TOTAL: 80.15
GOVT FINANCE OFFICERS ASSOCIATION 1/09/12 SGR GAAFR NEWSLETTER-2012 General Fund Finance 50.00_
TOTAL: 50.00
01-05-2012 09:56 AM C O U N C I L REPORT BY VENDOR-JANUARY 09, 2012 PAGE: 3
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
GRAINGER, INC 1/09/12 IGNITOR General Fund Public Works 31.64
1/09/12 LAMP Water Utility Water 186.37_
TOTAL: 218.01
HENN CTY HUMAN SVC DEPT PUBLIC HEALTH 1/09/12 F003 FOOD LOW ADDT'L Southshore Communi Senior Community Cente 82.00
1/09/12 F008 FOOD HIGH SMALL FACIL Southshore Communi Senior Community Cente 611.00_
TOTAL: 693.00
HENN CTY TAXPAYER SVCS PUBLIC RECORDS 1/09/12 EGKF64 -MONTHLY FEE General Fund City Engineer 30.00_
TOTAL: 30.00
HENN CTY TREAS.-TAXPYER SVCS DIVISION 1/09/12 TRUTH TAXATION NOTICES General Fund General Government 524.30_
TOTAL: 524.30
ICMA RETIREMENT TRUST-302131-457 1/03/12 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 985.96
1/03/12 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 130.90_
TOTAL: 1,116.86
J. BECHER & ASSOC., INC. 1/09/12 C.H. FRONT DOOR REPAIR General Fund Municipal Buildings 220.10_
TOTAL: 220.10
KENNETH N. POTTS, P.A. 1/09/12 MONTHLY PROSECUTION SVC General Fund Professional Svcs 2,291.66_
TOTAL: 2,291.66
LAKE MINNETONKA CONSERVATION DISTRICT 1/09/12 4TH QTR LEVY PAYMENT General Fund Council 7,810.50_
TOTAL: 7,810.50
LEAGUE OF MINNESOTA CITIES INS TRUST 1/09/12 WORKERS COMPENSATION 2012 General Fund Municipal Buildings 31,802.00
1/09/12 WORKERS COMPENSATION 2012 Water Utility Water 2,418.00
1/09/12 WORKERS COMPENSATION 2012 Sanitary Sewer Uti Sewer 2,152.00
1/09/12 WORKERS COMPENSATION 2012 Recycling Utility Recycling 190.00
1/09/12 WORKERS COMPENSATION 2012 Stormwater Managem STORMWATER MANAGEMENT 666.00_
TOTAL: 37,228.00
LOCAL LINK 1/09/12 JAN -ADSL General Fund Municipal Buildings 69.95_
TOTAL: 69.95
LOWELL SCHWARZROCK 1/09/12 2012 ARCTIC FEVER - 1/14 General Fund Parks & Recreation 550.00_
TOTAL: 550.00
MEDIACOM 1/09/12 JAN SVC Southshore Communi Senior Community Cente 50.95_
TOTAL: 50.95
MEDICA 1/09/12 MEDICAL PREM General Fund Unallocated Expenses 16,061.66
1/09/12 MEDICAL PREM General Fund Unallocated Expenses 437.42-
TOTAL: 15,624.24
METRO COUNCIL ENVMT(WASTEWATER) 1/09/12 WASTEWATER SVC Sanitary Sewer Uti Sewer 56,259.05_
TOTAL: 56,259.05
MIDWEST MAILING SYSTEMS, INC. 1/09/12 JAN NEWSLETTER SVC General Fund General Government 341.85
1/09/12 JAN NEWSLETTER POSTAGE-ADD General Fund General Government 33.21
1/09/12 4TH QTR UTILITY SVC-ADDT'L Sanitary Sewer Uti Sewer 13.19_
TOTAL: 388.25
MINNESOTA LIFE 1/09/12 LIFE INS General Fund Unallocated Expenses 391.80
01-05-2012 09:56 AM C O U N C I L REPORT BY VENDOR-JANUARY 09, 2012 PAGE: 4
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 391.80
MISC. VENDOR CINDY LARSON 1/09/12 TEA PRINCESS PARTY General Fund Parks & Recreation 75.00
TAYLOR CALIGIURI 1/09/12 TAYLOR CALIGIURI:DAMAGE RE Southshore Communi Senior Community Cente 250.00
WALCHER ELIZABETH 1/09/12 TEA PRINCESS PARTY General Fund Parks & Recreation 100.00_
TOTAL: 425.00
MN DEPT OF REVENUE 1/03/12 STATE W/H General Fund NON-DEPARTMENTAL 2,526.28_
TOTAL: 2,526.28
NCPERS MINNESOTA 1/03/12 UNIT #762400 MONTHLY LIFE General Fund NON-DEPARTMENTAL 32.00_
TOTAL: 32.00
NORTHERN TOOL & EQUIPMENT COUNT 1/09/12 MAINT TO EQUIPMENT General Fund Public Works 6.46_
TOTAL: 6.46
OFFICE DEPOT 1/09/12 GEN SUPPLIES General Fund General Government 15.36_
TOTAL: 15.36
PAETEC 1/09/12 SVC 11/29-12/28 General Fund Municipal Buildings 135.86
1/09/12 SVC 11/29-12/28 General Fund Public Works 46.90
1/09/12 SVC 11/29-12/28 General Fund Parks & Recreation 145.60
1/09/12 SVC 11/29-12/28 Water Utility Water 98.70
1/09/12 SVC 11/29-12/28 Water Utility Water 100.25_
TOTAL: 527.31
PERA 1/03/12 P/R DEDUCTS-PERA General Fund NON-DEPARTMENTAL 3,247.93
1/03/12 P/R DEDUCTS-PERA General Fund Administration 320.70
1/03/12 P/R DEDUCTS-PERA General Fund General Government 466.71
1/03/12 P/R DEDUCTS-PERA General Fund Finance 358.06
1/03/12 P/R DEDUCTS-PERA General Fund Planning 380.04
1/03/12 P/R DEDUCTS-PERA General Fund Protective Inspections 244.18
1/03/12 P/R DEDUCTS-PERA General Fund City Engineer 220.91
1/03/12 P/R DEDUCTS-PERA General Fund Public Works 896.04
1/03/12 P/R DEDUCTS-PERA General Fund Ice & Snow Removal 48.05
1/03/12 P/R DEDUCTS-PERA General Fund Tree Maintenance 34.00
1/03/12 P/R DEDUCTS-PERA General Fund Parks & Recreation 292.85
1/03/12 P/R DEDUCTS-PERA Southshore Communi Senior Community Cente 9.15
1/03/12 P/R DEDUCTS-PERA Water Utility Water 311.62
1/03/12 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 135.77
1/03/12 P/R DEDUCTS-PERA Recycling Utility Recycling 5.49
1/03/12 P/R DEDUCTS-PERA Stormwater Managem STORMWATER MANAGEMENT 44.01_
TOTAL: 7,015.51
PITNEY BOWES GLOBAL FIN. SVCS., LLC 1/09/12 1ST QTR POSTAGE SVC General Fund Municipal Buildings 334.70_
TOTAL: 334.70
PROFESSIONAL WIRELESS COMMUNICATIONS 1/09/12 RD CIP-NARROW BANDING Technology Fund TECHNOLOGY FUND 5,944.37_
TOTAL: 5,944.37
PRUDENTIAL GROUP INSURANCE 1/09/12 LIFE INSURANCE General Fund Unallocated Expenses 781.26_
TOTAL: 781.26
SO LK MTKA POLICE DEPT 1/09/12 QUARTERLY LEASE PAYMENT General Fund Police Protection 56,283.00
1/09/12 OPERATING BUDGET EXPENSE General Fund Police Protection 82,257.00_
TOTAL: 138,540.00
01-05-2012 09:56 AM C O U N C I L REPORT BY VENDOR-JANUARY 09, 2012 PAGE: 5
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
SOUTH LAKE-EXCELSIOR CHAMBER OF COMMER 1/09/12 2012 MEMBERSHIP RENEWAL Southshore Communi Senior Community Cente 204.00_
TOTAL: 204.00
THIES, A. KENNETH 1/09/12 2012 ARCTIC FEVER EVENT 1/ General Fund Parks & Recreation 950.00_
TOTAL: 950.00
THREE RIVERS PARK DISTRICT 1/09/12 SNOWSHOEING/WALKING-ARCTIC General Fund Parks & Recreation 180.00_
TOTAL: 180.00
TOTAL PRINTING SERVICES 1/09/12 JAN NEWSLETTER SVC General Fund General Government 760.85
1/09/12 JAN NEWSLETTER-ARCTIC FEV- General Fund Parks & Recreation 322.06
1/09/12 JAN NEWSLETTER-SSCC Southshore Communi Senior Community Cente 253.29_
TOTAL: 1,336.20
TYLER TECHNOLOGIES 1/09/12 2012 MAINT General Fund Finance 7,117.46
1/09/12 2012 MAINT Water Utility Water 3,044.13_
TOTAL: 10,161.59
UNIVERSITY OF MINNESOTA 1/09/12 JAMES LANDINI REG JAN 25-2 General Fund City Engineer 300.00_
TOTAL: 300.00
VERIZON WIRELESS 1/09/12 L.S. PHONE SERVICES Sanitary Sewer Uti Sewer 215.33_
TOTAL: 215.33
VOYAGER FLEET SYSTEMS, INC. 1/09/12 GAS SVC 10/18-10/19 General Fund Public Works 3,752.07_
TOTAL: 3,752.07
WACONIA FARM SUPPLY 1/09/12 HARDWARE General Fund Public Works 27.51_
TOTAL: 27.51
WARNER CONNECT 1/09/12 MAINT SVC General Fund Municipal Buildings 2,800.00_
TOTAL: 2,800.00
WASTE MANAGEMENT OF WI-MN 1/09/12 24200 SMITHTOWN RD WASTE S General Fund Public Works 376.39
1/09/12 5735 COUNTRY CLUB RD WASTE Southshore Communi Senior Community Cente 163.66_
TOTAL: 540.05
WELLS FARGO HEALTH BENEFIT SVCS 1/03/12 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 290.00
1/03/12 P/R DEDUCTS-HSA General Fund General Government 288.45_
TOTAL: 578.45
WEST - THOMSON REUTERS 1/09/12 ZONE BULLETIN-11/11-11/12 General Fund Planning 222.96_
TOTAL: 222.96
WSB AND ASSOCIATES, INC. 1/09/12 NOV-CATHCART DR HOUSE SVC General Fund NON-DEPARTMENTAL 67.00
1/09/12 GIS & CAD SUPPORT General Fund City Engineer 1,844.00
1/09/12 OCT-GLENCOE RD @ YELLOWSTO General Fund Public Works 1,016.00
1/09/12 NOV-2011 MILL & OVERLAY Street Capital Imp Street Capt Improvemen 340.00
1/09/12 JUL-COVINGTON RD SEDIMENT Stormwater Managem STORMWATER MANAGEMENT 272.00_
TOTAL: 3,539.00
XCEL ENERGY 1/09/12 5700 CTY RD 19 General Fund Traffic Control/Str Li 33.23
1/09/12 5700 CTY RD 19 UNIT LIGHTS General Fund Traffic Control/Str Li 258.95_
TOTAL: 292.18
01-05-2012 09:56 AM C O U N C I L REPORT BY VENDOR-JANUARY 09, 2012 PAGE: 6
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
**PAYROLL EXPENSES 1/03/2012 - 99/99/9999 General Fund Administration 4,423.45
General Fund General Government 6,464.85
General Fund Finance 4,938.80
General Fund Planning 5,607.71
General Fund Protective Inspections 5,084.33
General Fund City Engineer 3,047.03
General Fund Public Works 13,466.24
General Fund Ice & Snow Removal 662.53
General Fund Tree Maintenance 468.90
General Fund Parks & Recreation 4,039.29
Southshore Communi Senior Community Cente 126.20
Water Utility Water 4,562.95
Sanitary Sewer Uti Sewer 2,115.14
Recycling Utility Recycling 75.72
Stormwater Managem STORMWATER MANAGEMENT 688.07_
TOTAL: 55,771.21
=============== FUND TOTALS ================
101 General Fund 294,598.33
404 Street Capital Improvemen 340.00
408 Technology Fund 5,944.37
490 Southshore Community Ctr. 10,888.11
601 Water Utility 11,246.99
611 Sanitary Sewer Utility 61,092.32
621 Recycling Utility 14,117.20
631 Stormwater ManagementUtil 1,722.71
--------------------------------------------
GRAND TOTAL: 399,950.03
--------------------------------------------
TOTAL PAGES: 6
CITY OF SHOREWOOD
RESOLUTION NO. 06 - 004
A RESOLUTION ESTABLISHING A POLICY
FOR OUT-OF-STATE TRAVEL
BY MEMBERS OF THE CITY COUNCIL
WHEREAS, an Act by the Minnesota Legislature in 2005 imposes an obligation on cities to
establish an official travel policy for elected officials; and
WHEREAS, the policy must address: (1) when travel outside the state is appropriate; (2)
applicable expense limits; and (3) procedures for approval ofthe travel; and further must be reviewed
and voted upon annually by the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood
that the following policy for out-of-state travel for members of the City Council is hereby established:
Purpose: The City of Shorewood recognizes that its elected officials may at times receive value from
traveling out of the state for workshops, conferences, events, and other assignments. This policy sets
forth the conditions under which out-of-state travel will be reimbursed by the City.
General Guidelines:
1. The event, workshop, conference, or assignment must be approved in advance by the City
Council at an open meeting and must include an estimate of the cost of the travel. In
evaluating the out-of-state travel request, the Council will consider the following:
. Whether the elected official will be receiving training on issues relevant to the City or
to his or her role as the mayor or council member.
. Whether the elected official will be meeting and working with other elected officials
from around the country to exchange ideas on topics of relevance to the City or on the
official roles of local elected officials.
. Whether the elected official will be viewing a facility or function that is similar in
nature to one that is currently operating at, or under consideration by, the City where
the purpose for the trip is to study the facility or function to bring back ideas for the
consideration of the full Council.
. Whether the elected official has been specifically assigned by the Council to visit
another city for the purpose of establishing a goodwill relationship, such as a "sister
city" relationship.
. Whether the elected official has been specifically assigned by the Council to testify on
behalf of the City at the United States Congress or otherwise to meet with federal
officials on behalf of the City.
. Whether the City has sufficient funding available in the budget to pay the cost of the
trip.
2. No reimbursements will be made for attendance at events sponsored by or affiliated with
political parties.
3. The City may make payments in advance for airfare, lodging, and registration if specifically
approved by the Council. Otherwise, all payments will be made as reimbursements to the
elected official.
4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs as
follows:
a) Airfare will be reimbursed at the coach rate.
b) Mileage will be reimbursed at the IRS rate. If two or more council members
travel by car, only the driver will receive reimbursement. The City will
reimburse for the cost of renting an automobile if necessary to conduct City
business.
c) Lodging and meal costs are limited to those which are reasonable and
necessary.
d) Receipts are required for lodging, airfare, parking, and meals and should
accompany an expense report form. It is not necessary to have receipts for
public transportation, cabs and tips. The expense report shall be submitted to
the City Clerk or Finance Department for payment.
e) The City will not reimburse for alcoholic beverages, personal telephone calls,
costs associated with the attendance of a family member, rental of luxury
vehicles, meal expenses included in the cost of registration, or recreational
expenses such as golf or tennis.
5. Exceptions to this policy can be made by majority vote of the City Council.
6. This policy shall be reviewed by the City Council at its first meeting in January of each year,
and amendments to the policy must be made by Resolution of the City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHORE\V,
January, 2006.
Attest:
Woody Love, Mayor
Agreement No. A13010
HENNEPIN COUNTY
CONDITIONAL USE LICENSE AGREEMENT
THIS AGREEMENT, made by and between the COUNTY OF HENNEPIN, Taxpayer
Services Department, a body politic and corporate under the laws of the State of Minnesota,
hereinafter referred to as the "County ", and the City of Shorewood, hereinafter referred to as the
"Entity". For purposes of this Agreement, the address of the County is A703 Government
Center, Minneapolis, Minnesota 55487 -0073 and the address of Entity is 5755 Country Club
Road, Shorewood, Minnesota 55331 -8927.
WITNESSETH
WHEREAS, the County has developed electronic forms of certain data bases and an
electronic proprietary geographical digitized data base hereinafter referred to as "EPDB "; and
WHEREAS, the Entity desires to use the County's EPDB in the course of conducting the
Entity's business; and
WHEREAS, in acknowledgment of the Entity's above - stated purpose, the County is
agreeable to provide to the Entity the EPDB, and
WHEREAS, the parties agree that the execution of this Agreement is necessary in order
to adequately protect said EPDB; and
WHEREAS, the County exclusively owns the EDPB which is the subject of this
Agreement and has the authority and legal right to grant Entity a license to have and use the
EPDB as provided in this Agreement; and
WHEREAS, the EPDB is trade secret or confidential information under the Minnesota
Government Data Practices Act and is governed by Minnesota Statutes sections 375.86 and
13.03 as well as other applicable state and federal law.
NOW THEREFORE, in consideration of the promises, as well as the obligations herein
made and undertaken, the parties hereto, intending to be legally bound, hereby agree as follows:
Form 1 (12/99)
Section I
SCOPE OF AGREEMENT
1.1 This License Agreement shall apply to the EPDB, which Hennepin County will provide
to Entity, after a specific request has been made to County.
Section 2
GRANT OF LIMITED LICENSE
2.1 The County hereby grants the Entity a non - exclusive, nontransferable and nonassignable
limited use license to use the EPDB which includes self developed computer software
under Minn. Stat. § 375.86. Said license shall commence on the date of approval of this
Agreement by the County and shall extend throughout the term of the Agreement unless
terminated sooner, in accordance with the provisions hereof.
Section 3
ACKNOWLEDGMENT OF PROPRIETARY INFORMATION
RESERVATION OF TITLE
3.1 The Entity acknowledges and agrees that the EPDB is the exclusive property of the
County, including, but not limited to, any and all indexes, and includes commercially
valuable information which reflect the efforts of skilled development experts and required
the investment of considerable amounts of time and money, and that the County has
treated the EPDB as trade secret and confidential information, which County entrusts to
the Entity in confidence to use in the conduct of the Entity's business. The Entity further
acknowledges and agrees the EPDB is a creative selection, coordination, arrangement and
method of arrangement of data which is identified as being subject to copyright
protection; is self - developed computer software under Minn. Stat. § 375.86 and is an
entire or substantial and discrete portion of a pattern, compilation, method, technique,
process, data base or system developed with significant expenditure of funds by County
under Minn. Stat. § 13.03. The Entity agrees that the County owns and reserves all
rights, protection and benefits afforded under federal copyright law in all EPDB furnished
to the Entity as unpublished works, as well as all rights, protection and benefits afforded
under any other law relating to confidential and/or trade secret information respecting
said EPDB, and that the Entity will abide by all relevant laws, rules, regulations and
decisions which afford protection to the County for its confidential and trade secret
information and said copyright. This Agreement does not effect any transfer of title in or
to any EPDB of the County. The Entity acknowledges that it is granted only a limited
right of use of such EPDB, which right is not coupled with an interest, and the Entity
shall not assert nor cause or cooperate with others to assert any right, title, or interest in
any EPDB of the County.
2
Section 4
PROTECTION OF PROPRIETARY INFORMATION
4.1 Obligations of Confidentiality, Limitations of Use. The Entity shall neither disclose,
furnish, sell, resell, transfer, duplicate, reproduce nor disseminate, in whole or in part, the
EPDB of the County and its unique design, arrangement or method of arrangement in its
electronic form famished to the Entity to (1) any other person, firm, entity, organization,
or subsidiary, except as expressly authorized hereunder; or (2) any employee of the Entity
who does not need to obtain access thereto in connection with the Entity's exercise of its
rights under this Agreement. The Entity may have and use the EPDB on a corporate -wide
basis and shall have the rights to use the EPDB on a limited number of sites, provided the
equipment on which the EPDB is maintained supports only equipment operated by the
Entity and the EPDB is used only for the conduct of the Entity's own internal business by
Entity employees. All employees having access to the EPDB shall be informed of the
requirements contained in Section 4 herein. The Entity shall not otherwise copy or
reproduce any EPDB of the County. Under no circumstances may the entity disclose or
disseminate any EPDB to any other public or private entity. The obligations of the Entity
to protect confidentiality which are established by this Agreement apply to the EPDB
itself and not to any graphic representation or products produced by the Entity while
using the EPDB. Any authorized consultants, contractors or agents of Entity must
properly execute and file a separate EPDB Conditional Use License Agreement with
Hennepin County.
The Entity expressly agrees to use the County's EPDB in the ordinary course of its
business and all such use shall bear a notice of copyright by Hennepin County.
4.2 Secure Handling. The Entity shall require that all EPDB be kept in a secure location at
5755 Country Club Road, Shorewood, MN 55331 -8927 and maintained in a manner so as
to reasonably preclude unauthorized persons from having access thereto. The Entity shall
devote its reasonable efforts to ensure that all persons afforded access to EPDB protect
same against unauthorized use, dissemination or disclosure. Entity agrees it will not
knowingly or negligently allow its employees, agents or independent contractors to copy,
sell, disclose or otherwise make the EPDB available to others. Entity agrees to
immediately notify the County by telephone and in writing if Entity becomes aware of
any unauthorized duplication, sale or other disclosure. Entity further agrees to prevent
unauthorized disclosure by taking appropriate security measures including, but not
limited to, providing physical security for copies of the EPDB and taking all steps Entity
takes to protect information, data or other tangible and intangible property of its own that
Entity regards as proprietary, confidential or nonpublic. Except for off -site backup, the
Entity shall not remove or cause or allow to be removed from the Entity's place of
business or the place of business of any EPDB or any copy thereof without the prior
written consent of the County, which consent shall not be unreasonably withheld.
4.3 Assistance of the Entity. At the request of the County and expense of the Entity, the
Entity shall use good faith and reasonable efforts to assist the County in identifying any
3
use, copying, or disclosure of any EPDB by any current or former Entity personnel -- or
anyone else who may have come in possession of said EPDB while the same was in the
Entity's possession — in any manner that is contrary to the provisions of this Agreement
so long as the County shall have provided the Entity with information reasonably
justifying the conclusion of the County that such contrary use may have occurred.
4.4 Survival of Confidentiality Obligations. The Entity's obligations respecting
confidentiality of the EPDB shall survive termination of this Agreement for any reason
and shall remain in effect for as long as the Entity continues to possess or control any
EPDB furnished by the County. In addition, the County shall remain entitled to enforce
its copyright and propriety interests in all EPDB.
Section 5
TERM, TERMINATION
5.1 The Entity and the COUNTY agree that this Agreement is in effect during the period
commencing June 1, 2000 and terminating December 31, 2000, unless terminated sooner.
This Agreement shall commence from the date hereof, unless sooner terminated by either
party with cause upon three (3) calendar days' written notice to the other. The expiration
or termination of this Agreement shall automatically and without further action by the
County terminate and extinguish the license. In the event of any such expiration or
termination, the County shall have the right to take immediate possession of said EPDB,
and all copies thereof wherever located, and without demand or notice. Within five (5)
days after expiration or termination of this Agreement, the Entity shall return the EPDB
and all copies thereof to the County, or upon request by the County, the Entity shall
destroy all of the same and all copies thereof and certify in writing to the County that the
same has been destroyed.
5.1.1 It is agreed that any right or remedy provided for herein shall not be considered as the
exclusive right or remedy but shall be considered to be in addition to any other right or
remedy hereunder or allowed by law, equity or statute.
5.1.2 The County's failure to insist upon strict performance of any covenant, agreement or
stipulation of the Agreement, or to exercise any right herein contained shall not be a
waiver or relinquishment of such covenant, agreement, stipulation or right, unless the
County stipulates thereto in writing.
4
Section 6
INJUNCTIVE RELIEF
6.1 The Entity acknowledges and agrees that unauthorized disclosure or use of the EPDB or
any part thereof could cause irreparable harm and significant injury to the County, which
may be difficult to measure with certainty or to compensate through damages.
Accordingly, the Entity agrees that the County may seek and obtain against the Entity
and/or any other person or entity injunctive relief against the breach or threatened breach
of the foregoing undertakings, in addition to any other equitable or legal remedies which
may be available.
Section 7
OTHER TERMS AND CONDITIONS
7.1 No Agency. The parties hereto are independent contractors, and nothing herein shall be
construed to create an agency, joint venture, partnership or other form of business
association between the parties hereto.
7.2 No Waiver. No delay or omission by either party hereto to exercise any right or power
occurring upon any noncompliance or default by the other party with respect to any of the
terms of this Agreement shall impair any such right or power or be construed to be a
waiver thereof unless the same is consented to in writing. A waiver by either of the
parties hereto of any of the covenants, conditions, or agreements to be observed by the
other shall not be construed to be a waiver of any succeeding breach thereof or of any
covenant, condition, or agreement herein contained. All remedies provided for in this
Agreement shall be cumulative and in addition to, and not in lieu of, any other remedies
available to either party at law, in equity, or otherwise.
7.3 Governing Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Minnesota.
7.4 Entire Agreement. This License Agreement constitutes the entire Agreement between
the parties, and there are no understandings or agreements relative hereto other than those
that are expressed herein. No change, waiver, or discharge hereof shall be valid unless in
writing and executed by the party against whom such change, waiver, or discharge is
sought to be enforced.
7.5. No Assignment. Neither party shall assign, sublet or transfer this Agreement, either in
whole or in part, without the prior written consent of the other party, and any attempt to
do so shall be void and of no force and effect.
7.6 THE ENTITY AGREES THAT THE COUNTY IS FURNISHING THE EPDB ON
AN "AS IS" BASIS, WITHOUT ANY SUPPORT WHATSOEVER, AND
WITHOUT REPRESENTATION OR ANY EXPRESS OR IMPLIED
5
WARRANTIES, INCLUDING BUT NOT IN ANY MANNER LIMITED TO,
FITNESS FOR PARTICULAR PURPOSE, MERCHANTABILITY OR THE
ACCURACY AND COMPLETENESS OF THE EPDB.
THE COUNTY'S SOLE LIABILITY AND THE ENTITY'S EXCLUSIVE
REMEDY FOR ANY SUBSTANTIAL DEFECT WHICH IMPAIRS THE USE OF
THE EPDB FOR THE PURPOSE STATED HEREIN SHALL BE THE RIGHT
TO TERMINATE THIS AGREEMENT.
THE COUNTY DOES NOT WARRANT THAT THE EPDB ARE ERROR FREE.
THE EPDB WERE DEVELOPED FOR THE COUNTY'S OWN INTERNAL
BUSINESS PURPOSES AND THE COUNTY DOES NOT REPRESENT THAT
THE EPDB CAN BE USED FOR NAVIGATIONAL, TRACKING OR ANY
OTHER PURPOSE REQUIRING EXACTING MEASUREMENT OF DISTANCE
OR DIRECTION OR PRECISION IN THE DEPICTION OF GEOGRAPHIC
FEATURES.
THE COUNTY DISCLAIMS ANY OTHER WARRANTIES, EXPRESS OR
IMPLIED, RESPECTING THIS LICENSE AGREEMENT OR THE EPDB.
7.7 In no event shall the County be liable for actual, direct, indirect, special, incidental,
consequential damages (even if the County has been advised of the possibility of such
damage) or lost of profit, loss of business or any other financial loss or any other damage
arising out of performance or failure of performance of this Agreement by the County.
The County and the Entity agree each will be responsible for their own acts and
omissions under this Agreement and the results thereof to the extent authorized by law
and shall not be responsible for the acts or omissions of the other party under the
Agreement and the results thereof. The parties' respective liabilities shall be governed by
the provisions of the Municipal Tort Claims Act, Minnesota Statutes Chapter 466, and
other applicable law. This paragraph shall not be construed to bar legal remedies one
party may have for the other party's failure to fulfill its obligations under this Agreement.
7.8 Notice. Any notice or demand shall be in writing and shall be sent registered or certified
mail to the other party address as follows:
To the Entity: City of Shorewood
5755 Country Club Road
Shorewood, MN 55331 -8927
M
To Hennepin County: Hennepin County Administrator
A -2300 Government Center (233)
Minneapolis, MN 55487 -0233
Copy to: Robert L. Hanson
Hennepin County Chief Information Officer
A -1900 Government Center (190)
Minneapolis, MN 55487 -0190
Copy to: Patrick H. O'Connor
Director, Taxpayer Services Department
A -600 Government Center (060)
Minneapolis, MN 55487 -0060
7.9 Whereas Clauses. The matters set forth in the "Whereas" clauses on page one of this
Agreement are incorporated into and made a part hereof by this reference.
7.10 Survival of Provisions. It is expressly understood and agreed that the obligations and
warranties of the Entity under Sections 3, 4, 5, 6, 7.6, and 7.7 hereof and the obligations
and warranties of the Entity and the County which by their sense and context are intended
to survive the performance thereof by the Entity and the County, shall so survive the
completion of performance and termination or cancellation of this Agreement.
7.11 Authority. The person or persons executing this License Agreement on behalf of Entity
represent that they are duly authorized to execute this License Agreement on behalf of
Entity and represent and warrant that this License Agreement is a legal, valid and binding
obligation and is enforceable in accordance with its terms.
7
COUNTY ADMINISTRATOR APPROVAL
ENTITY, having signed this agreement, and the County having duly approved this
�
agreement on the day of _, 20 0'0, and pursuant to such approval, the proper
County officials having signed tl#s contract, the parties hereto agree to be bound by the
provisions herein set forth.
f
a
CITY OF SHORE W OD
By: -
(Title) ayor
Date: 0®
By:
Acting City d nistr for
Date:
I
Form 1 (12/99) 8
COUNTY OF HENNEPIN
ST A TD nV A 4TAT?%TL 0 n9 A
Approved as to form
and execution
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, DECEMBER 13, 2011 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Quinlan convened the meeting at 7:00 p.m.
A. Roll Call
Present: Chair Quinlan; Commissioners Edmondson, Swaggert, Kjolhaug, late arrival Hartmann, and
Gordon; Administrator Heck; Finance Director DeJong; City Council liaison Zerby; and Park
Coordinator Anderson
Absent: Commissioner Robb
B. Review Agenda
Swaggert moved, Edmondson seconded, approving the Agenda as presented. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of October 11, 2011
Edmondson moved, Swaggert seconded, approving the Minutes of October 11, 2011, as submitted.
Motion passed 5/0.
Hartmann arrived at 7:02pm
3. MATTERS FROM THE FLOOR
There were none.
4. UPDATE ON ARCTIC FEVER
Representative Davis was present to give a brief overview of the history of Arctic Fever, as well as, an
update to the event and activities planned for January 14-15, 2012.
Davis explained that the committee evaluates the event, participants, and activities annually. She estimated
approximately 2000 people attended the various activities in 2011 and anticipated even more people this
coming year. She complimented public works staff on their efforts to prepare the sliding hill bonfire, and
groomed sleigh ride and ski-jor paths.
Beyond a repeat of the very successful Arctic Fever Ice Princess Tea at the Southshore Community Center,
Davis indicated that several new participants wish to get involved this year and next, hot air balloons, ice
fishing contest, kites and more. She noted that they have done a nice job getting sponsors for the programs
each year. While they can always use volunteers, Davis stated they would be assembling a spreadsheet for
volunteers after the first of the year.
#2A
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 13, 2011
PAGE 2 OF 5
Zerby asked if they have levels or tiers for sponsorship which stretch people to commit to higher tiers.
Davis stated that, in essence, they have a brochure for sponsors and a tier of $500 +.
Chair Quinlan commented that it sounded as if the program has gotten to a point where it can solely on
sponsorships.
Davis agreed that, essentially, they use the City money as seed money each year to set up and reserve key
ingredients early.
Administrator Heck pointed out that the City should be holding the money and dispersing it out as needed
for the community event.
DeJong interjected that the finance department was establishing a liability account to carry over the
community event program.
Edmondson asked what the other cities contribute.
Davis stated that each of the city’s pays for their own events and the others contribute $250 each towards
printing and advertising. She mentioned that they do not purchase any print advertising but receive a lot of
attention for the community event.
Heck pointed out that, if it freezes, there will be a free skate rink at Freeman Park.
The Commission thanked Davis for her dedication and commitment to the annual community event.
5. PARK MAINTENANCE AND REC BUDGET AND LONG RANGE CIP REVIEW
Finance Director DeJong reviewed the separate park maintenance and park rec budgets for the
Commission, stating that he met with Anderson, Park Secretary Grout, and Public Works Director to
delineate the budgets. He shared additional information about the long range CIP which Anderson updated
and supplied to him based on previous Park Commission discussions.
DeJong acknowledged that, while the Badger Park item would be discussed late that evening, the
Commission should look at the projects in the long range CIP lumped into 2013 and prioritize which ones
should go forward first. By having this internal deliberation amongst themselves, and using the results of
the 600 community surveys, DeJong was confident the Commission would determined what was in the best
interest of the community.
Heck suggested the Commission determine what changes need to take place at Badger, dust off the TKDA
plans and discuss whether they are still relevant. Then take their recommendations to the Council with
justification to sell their ideas to the City Council.
Zerby concurred, encouraging the Commission to come up with explanations behind their priorities
proposed to Badger.
Chair Quinlan pointed out that he felt the Commission needed the dollar estimates supplied by Anderson in
order to really evaluate and make priority judgments.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 13, 2011
PAGE 3 OF 5
Edmondson suggested the Commission host a work session dedicated specifically to Badger Park and
recommended each Commissioner do their homework in advance by prioritizing their Badger Park wish list
for discussion.
Anderson pointed out that the Commission could easily schedule a separate work session in January or
chooses to discuss Badger on their regular agenda. She intimated that the survey results may be available
for their discussion, whether the results have been formally presented or not to Council. In addition,
Anderson stated that the Badger item should be shelved until the Commission reaches that item on the
agenda, because the work session may address a few questions the Commission has.
6. REVIEW WORK PROGRAM FOR 2012
Anderson presented the 2011 work session, noting that all of the items were completed that had been
anticipated, other than those removed from the work session altogether. She commended the commission on
its accomplishments over the past year and brought forth the 2012 work program for comment. She pointed
out that a joint work session with the Council was slated for early in the year and that any improvements
and discussion with regard to the future of Badger Park would be an ongoing component for several
months, as well as, an item whose improvements may span several years.
The Commission appreciated the spreadsheets and schedules provided by both DeJong and Anderson to
assist them in their long term planning.
7. APPROVE EDDY STATION CONCESSION AGREEMENT
Kjolhaug questioned whether the City should be asking for a higher annual fee from the concession
operator or whether there might be some sports organizations who wish to operate the concession stand for
their fundraising.
Anderson interjected that the City struggled to find a concession operator willing to provide concessions at
Freeman Park. She noted that the little league organization operates the concessions at the south end of
Freeman Park but the city has been unsuccessful recruiting other organizations at the north end who wish
to run the concessions at Eddy Station. Anderson indicated that the City preferred to view the concessions
operation as an amenity they wanted to make available to people at Freeman as opposed to a money maker
for the City. It was more important to find someone willing to run it, rather than get a big piece of the
action.
Anderson suggested the city contact the sports organizations again this year to determine whether there is
renewed interest in operating the concessions in 2013.
Edmondson moved, Swaggert seconded, recommending formalization of the 2012 Concession
Operation Agreement with Russ Withum. Motion passed 6/0.
8. DISCUSS TKDA AND STAFF PLANS BADGER PARK ESTIMATES FOR PARK
IMPROVEMENTS
Anderson stated that, as laid out in the memo, staff inserted Badger Park cost estimates to contrast with
those presented by TKDA and once again urged the Commission to consider whether the plan still makes
sense.
Heck brought out the TKDA drawing and asked the Commission how each of them saw the Park now
versus a few years ago when this was created versus the use 10-15 years from now.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 13, 2011
PAGE 4 OF 5
Chair Quinlan urged the Commission to consider how or whether the park will be used differently with the
re-development of the Smithtown Crossing intersection. He felt the improvements were more necessary
than ever for the park due to the renewed viability of the Southshore Community Center and the proposed
intersection development.
Hartmann inquired over the use of the various current amenities. She stated that, although the Commission
has mixed reviews with regard to the rink, are people using the facilities.
Heck and Anderson pointed out that the tennis courts are used daily and continuously. The hockey rink is
also used more informally by many skaters and pick up games In fact, the rink was acknowledged as one of
the south lake best in the Lake Minnetonka Magazine in recent years.
Swaggert moved that the Commission hold a work session in January dedicated to Badger Park.
Heck pointed out that the regular agenda could be kept purposely light and still be dedicated to Badger
Park discussion. He indicated that he would have staff scan and email the TKDA park packet to the
Commission to use to prepare and rank their priorities, in conjunction with the proposed estimates from this
packet, to discuss at their next meeting
Swaggert withdrew his motion.
9. DETERMINE LIAISON FOR CITY COUNCIL MEETINGS IN JANUARY AND
FEBRUARY
January 9 – Hartmann
January 23 – Kjolhaug
February 27 – Swaggert
10. NEW BUSINESS
There was none.
11. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Zerby reported that the City accepted its Green Steps Status and will begin discussing the use of solar
powered parking lot lights.
B. Staff
1. Park Staff Arrangement
Heck reported that the City dissolved the agreement with CRR for Park Coordinator services going forward
in 2012, to be handled by Heck and Public Works Director Brown. He commented that it will take two plus
the assistance of Park Secretary Grout to perform the tasks previously handled by Kristi Anderson, of
CRR. He assured the Commission that the City had been very happy with the work and performance by
CRR but due to financial cutbacks and the City’s desire to dedicate CRR to the continued growth of the
Southshore Community Center they will be expanding CRR’s role at the SSCC instead.
He indicated that Twila Grout will be almost full time dedicated to parks, working with vendors, and
fulfilling recreation needs for the parks.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 13, 2011
PAGE 5 OF 5
Edmondson voiced his concern that Heck and Brown are both very busy to be taking on this added
responsibility and commended Anderson for her tremendous dedication, passion for and commitment to the
parks and to all that had been accomplished under her leadership.
Heck agreed that parks had been kicked into high gear under Anderson and assured the Commission that
they would strive to maintain the same level of commitment.
Edmondson and Chair Quinlan thanked Anderson for her passionate efforts on behalf of the parks, saying it
had been very nice to work with her and that she would be missed but invited back to partner on recreation
opportunities.
Chair Quinlan added that it will be an adjustment for the Park Commission, to lose her perspective and
historical connection.
Anderson thanked the Commission, acknowledging the fact that she enjoyed working with the parks and
assuring the Commission that she would continue to push staff to continue the momentum they had built
she noted that Director Brown brings a long term and valuable historical perspective back to the
Commission. .
C. Grant Report
Anderson shared the updated City Grant report for their reference.
D. Badger Park Roof Repair
Anderson informed the Commission of stop gap measures taken by Building Inspector Pazandak to repair
some extensive cracking to the Badger Park warming house roof. Since Badger Park is part of the 2012
CIP discussion, staff asked Pazandak to perform just the most basic fix, to which Pazandak filled the
cracks with step flashing for the interim. Due to no roof venting, ice dams, and stress from the amount of
insulation in the roof, the cracking condition has worsened over time.
12. ADJOURN
Swaggert moved, Hartmann seconded, adjourning the meeting at 9:15 p.m. Motion passed 6/0.
RESPECTFULLY SUBMITTED,
Kristi B Anderson
Recorder
10E
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Recycling Fees
Meeting Date: January 9, 2012
Prepared by: Bruce DeJong
Reviewed by: Brian Heck
Julie Moore
Attachment: Ordinance
Policy Consideration:
Should the recycling fees be raised to help fully cover the cost of the service?
Background:
Staff has reviewed the long-range financial management plan with the City Council in November. The
Recycling Fund is projected to lose money without a modification of either the revenues or expenses.
Since the majority of the cost is for a contract with Allied Waste for collection, there is very little that
can be accomplished on the cost side until the contract comes up for renewal. The City Council adopted
th
a budget on December 9 that included additional revenues from recycling fees as recommended by
staff. The fee increase contemplated is $0.50 per quarter. This will raise the rate from $13.50 per
quarter ($4.50 per month) to $14.00 per quarter per residential household. This ordinance amendment
is the next required step to raise the recycling fees effective on publication.
Financial or Budget Considerations:
The adoption of this ordinance is projected to raise sufficient funds to make the Recycling Fund self-
supporting for 2012.
Options:
The City Council may choose to:
1.Adopt the ordinance as presented;
2.Make additional changes and adopt the amended ordinance.
3.Do not adopt the ordinance and leave fees at the current rate.
Recommendation / Action Requested:
Staff recommends adoption of the ordinance as presented.
Next Steps and Timelines:
The fee change will be reflected on the next quarterly utility bill.
Connection to Vision / Mission:
This process contributes to sound financial management by providing financial resources to pay for
desired city services.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
CITY OF SHOREWOOD
ORDINANCE NO. _____
AN ORDINANCE TITLED
“LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES”
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS
FOLLOWS:
Section 1. Section 1301.02 of the Shorewood Code of Ordinances is hereby amended as follows:
Schedule A
CITY OF SHOREWOOD
LICENSE, PERMIT, SERVICE CHARGES
AND MISCELLANEOUS FEES
III. Utility Rates
Recycling
Type of Charge/Fee City Code
Reference Existing Fee New Fee
$4.50/month/household $14/quarter/household
Residential recycling fee
Section 2. This ordinance is effective the date following its publication.
ADOPTED BY THE CITY COUNCIL
of the City of Shorewood, Minnesota this 9th
day of January, 2012.
ATTEST:
Christine Lizée, Mayor
Brian Heck, City Administrator/Clerk
CITY OF SHOREWOOD
CITY COUNCIL MEETING
JANUARY 9, 2012 - 7:00 P.M.
PUBLIC SIGN -IN SHEET
For the record, please ELint your name and address below. Thank you.
Name Address