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02-13-12 Reg Mtg AgendaCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 13, 2012 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, January 23, 2012 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Lizee Hotvet Siakel Woodruff Zerby B. City Council Regular Meeting Minutes, January 23, 2012 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List B. 2012 Pay Equity Report 4. MATTERS FROM THE FLOOR (No Council action will be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS 7. PARKS A. Discuss topic for February 28 Joint Meeting with the Park Commission 8. PLANNING A. Report on the February 8, 2012, Planning Commission meeting B. Christmas Lake Estates Preliminary Plat Attachments Minutes Minutes Claims List Administrator's memo, Report Planning Director's memo, 2 Draft Ord Resolution CITY COUNCIL REGULAR MEETING AGENDA — FEBRUARY 13, 2012 Page 2 of 2 C. City Code Text Amendment for Therapeutic Massage Licensing D. Discuss topic of February 21 Joint Meeting with the Planning Commission 9. ENGINEERING/PUBLIC WORKS 10. GENERAL/NEW BUSINESS A. Financial Services Agreement with the City of Excelsior B. Aquatic Invasive Species C. Recreation Trail Grant Application D. Presbyterian Homes Conduit Bonding Request E. Property Casualty Insurance Changes F. Discuss Resident Survey and Options for Additional Resident Information Gathering 11. OLD BUSINESS A. Amendments to the Personnel Policy Manual 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. GreenStep Cities Program Update 2. Project Update B. Mayor and City Council 13. ADJOURN Attachments Planning Director's memo Administrator's memo, Agreement Administrator's memo Staff memo, Resolution Administrator's memo Finance Director's memo Administrator's memo CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • wA , , wei.shorewood.mn.us • cityhall @ci.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 13 February, 2012 7:00 p.m. A 6:00 p.m. Council Work Session is scheduled this evening for a presentation of the Survey Results by Laurie Urban, Research Associate, of the National Research Center. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #313: This item approves submission of the 2012 pay equity report to the state. Agenda Item #5: There are no public hearings this evening. Agenda Item 46: There are no reports or presentations scheduled this evening. Agenda Item #7A: Council is to discuss and determine the topic(s) for the February 28 joint meeting with the Park Commission. Agenda Item #8A: Planning Commissioner Davis will report on the recent Planning Commission meeting. Agenda Item #813: Eric Zehnder proposes to plat the property at 6040 Christmas Lake Road into three residential lots. The Planning Commission held a public hearing to consider the application at its 17 January meeting, at which time it was continued to 8 February, pending resolution of certain issues raised at the hearing. The developer subsequently submitted revised plans that address the Planning Commission's concerns. The Commission voted unanimously to approve the preliminary plat, subject to staff and Watershed District recommendations. Staff should be directed to prepare a resolution approving the plat for the next Council agenda. Agenda Item 98C: For the past few months, at the Council's direction, the Planning Commission has studied the licensing requirements for massage therapy businesses. The Commission revamped the entire ordinance, resulting in the burden of obtaining a license from the individual therapist to the business itself. It also puts the responsibility for running background checks and maintaining records of therapist credentials on the owner of the business. The City's role would be primarily monitoring and enforcement. The material in your packet includes a resolution approving the publication of a summary of the ordinance. Executive Summary — City Council Meeting of February 13, 2012 Page 2 of 2 Agenda Item #8D: Council is to discuss and determine the topic(s) for the February 21 joint meeting with the Planning Commission. Agenda Item 49: There are no Public Works /Engineering items this evening. Agenda Item #10A: Acceptance of the agreement to provide Financial Services to the City of Excelsior. Agenda Item #IOB: Consideration of working with the Minnehaha Creek Watershed District on arranging an Aquatic Invasive species (AIS) certification training program, and legislative proposals aimed at increasing local authority as it relates to AIS control and prevention. Agenda Item #IOC: Approve submission of a grant application to the MN DNR for construction of a trail along County Road 19 from the LRT to Smithtown Road. If the grant is awarded, the grant would reimburse the city for 50% of the trail construction costs. The total cost of the trail construction is estimated to be $72,000; Therefore, the city would be reimbursed $36,000. Agenda Item #IOD: Consideration in assisting with the financing of a large housing development project in the City of Wayzata on behalf of Presbyterian Homes. Careful consideration needs to be given to the proposed fee rate. Agenda Item #I OE: Accept changes to the property /casualty insurance plan. Agenda Item #I OF: Council discussion on the survey results and options for gathering additional information/feedback from residents. Agenda Item #11A: Approval of amendments to the policy manual relating to benefits and severance. Agenda Item #12A.1 -2: Staff will provide project updates. #Za CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, JANUARY 23, 2012 MINUTES 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. 1. CONVENE CITY COUNCIL WORK SESSION Mayor Lizee called the meeting to order at 6:00 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Hotvet, Siakel, W Finance Director DeJong; Planning Director Niel and Engineer Landim Absent: None Administrator Heck; ?ublic Works Brown; B. Review Agenda Siakel moved, Zerby seconded, approving as ion passed 510. 2. STRATEGIC PLANNING Administrator Heck read the City's current mission providing residents quality public services, a healtl sustainable tax base, and sound financial manaz leadership." Council and staff developed this mission mission is still accurate. it `Tie City of Shorewood is committed to mment a variety of attractive amenities, a through effective, efficient, and visionary nt in February 2012. He asked Council if the There was is still accurate. Administrator Heck stated Council and staff also developed a list of major internal and external factors that impact the City's ability to provide quality services last February. A copy was included in the meeting packet. For example, back then Council and staff stated they wanted better Council and staff alignment, shared goals, and teamwork. He asked Council if it wanted to expand on any of those things. Mayor Lizee stated she would like an intranet to make it easier to share information between Council and staff about projects and project status. Director DeJong asked if that type of system would conflict with the open meeting law statutes. Administrator Heck stated the City can have an intranet that allows for the sharing of information, provided there isn't any type of decision making or polling of Councilmembers. Councilmember Hotvet asked if the plan is to work on identifying objectives for the goals identified last February or is it to determine if the issues align with what was identified last year. Administrator Heck stated from his vantage point Council and staff is reviewing internal assets that will help in achieving the goals. The internal factors identified last February are barriers that could stand in the way of achieving the stated goals. Councilmember Siakel stated from her perspective there hasn't been much change in the outcome from the two strategic planning sessions Council and staff had last February when a number of goal were identified. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES January 23, 2012 Page 2 of 4 She suggested picking up where things left off in 2011. She stated one component of strategic planning discussed last February was priority based budgeting. Council and staff discussed that police and fire are the City's top priorities. She then stated by focusing on that component and implementing it, Council and staff can flesh out the priorities for the City. She went on to state the the resident survey will also help in setting priorities and establishing objectives. She suggested focusing on priority based budgeting would be more beneficial at this time. Administrator Heck stated it makes sense to do that only if Council believes there are not any additional internal or external issues that should be discussed and added to the lists. He then stated implementing a means to make communication between Council and staff more efficient is new; it wasn't talked about last February. He noted the document titled City Service Prioritization General Services included in the meeting packet identifies, by department, the various services the City provides as well what staff thinks the priority of those services is. Councilmember Siakel stated she found that document to be helpful. Councilmember Siakel stated she thought the planning and communication pieces are missing. For example, in the Prioritization document Recycling (under Administration) identifies Julie Moore as being responsible for coordinating recycling activities for the City. In 2011, the City applied for and received a grant to conduct an organics recycling pilot project. It doesn't say anything about that project or the status of it. She expressed interest in wanting to know what is being done. Councilmember Hotvet stated the prioritization document should include a measurement component, noting Council and residents would like that information. She then stated the intranet piece could be as simple as using Google Does. Administrator Heck stated that is too detailed for this r goals have been identified and agreed upon yet. He aclu is important. He suggested Council first focus on s GreenStep Cities Program project is very extensive' a required for the City to be classified as a GreenStep C that Councilmember Hotvet sent him something about priority should be. He suggested Council first focus on objectives can be identified. it in the process. He noted he did not think solid vledged that providing measurement information Jifying the goals and priorities. He noted the he asked Council if achieving all of the steps is a priority over ever everything else. He stated insit oriented development. He asked what that ilidifying goals. After that is completed, specific Zerby state he thought Council and staff identified goals last February. He suggested review the goals identified last year and decide if they are still valid. Administrator Heck stated he thought it prudent for Council to reach agreement on what the goals mean. He commented that if he asked each Councilmember one on one what they thought each goal meant he would get five different answers.' Councilmember Siakel stated it appears that Administrator Heck is frustrated and she noted that she is also frustrated. She noted that strategic planning is not an easy process. She stated she and the other Councilmembers understand that it is their responsibility to set the goals. She then stated she wants to know what some of the key issues are for the City. She doesn't want to find out in June that the City is going to be over budget because the focus has been on goals. She went on to state if priority based budgeting and being fiscally responsible is not one of the goals it needs to be added and that is where this process should start. She noted that she wants to gain a better understanding department needs and issues. She used the Equipment Replacement CIP as an example. Administrator Heck said he is not frustrated; He explained what he hears Councilmember Siakel wanting to do, is to go into the budget and establish priorities for funding operations. That is different from a strategic CITY OF SHOREWOOD WORK SESSION MEETING MINUTES January 23, 2012 Page 3 of 4 planning process. During a strategic planning process, one of the first things that is done is establish broad goals that set the direction then the agreed upon goals can be prioritized. When that is completed staff develops the objectives and tactics for achieving the goals, which are then factored into the budget process. Councilmember Hotvet stated the cross reference with the resident survey results about what they think the City's priorities are is missing as are measurement tools. Councilmember Woodruff stated that he is hearing something different from what he thought Council agreed to during its January 9, 2012, work session about strategic planning. During that meeting, Administrator Heck presented an outline for this strategic planning process. Council agreed to follow the process presented. He hears some Councilmembers indicating they want to skip a few steps in that outline. He expressed concern that by going into the detail right away some of the higher level items will not be addressed. Mayor Lizee stated she agrees with Councilmember Zerby's suggestion to review the goals identified last February and verify if they are still valid. She then stated Council is looking forward to hearing the presentation on the survey results during its February 13, 2012, work session. Councilmember Zerby noted during the January 9 th work session Administrator Heck's timeline indicated that during this meeting Council would review the City's strengths, weaknesses, opportunities, and threats developed last February and revise it as necessary. Council was also to be provided with a detailed list of City provided programs and services to review and refine. He stated he thought the goals have already been defined. They can be quickly reviewed to ensure they are still applicable. Administrator Heck stated planned for Council to validate l revise the outcomes from the February 2011 strategic planning sessions. He then stated what he hears is Council is comfortable with those outcomes and that it has a desire to discuss more of the details. He went on to state that priority based budgeting is not a goal in and of it self. It is a tool that will help Council and staff to get some of the detail of things. Councilmember Siakel resident survey will help goal her perspective, priority based budgeting and the results of the identified in February 2011. has agreed to a specific goal it then needs to agree with what that Councilmember Woodruff stated objectives add specificity to the goals. Tasks are the action steps necessary to achieve an objective. He then stated he has no problem with revalidating the goals identified in February 2011. Councilmember' Zerby suggested starting there, while noting six goals are identified in the document Council discussed during its January 9, 2012, work session. Woodruff suggested that per the suggestion of Councilmember Siakel there ought to be a goal that indicates Council and staff will use a priority based budgeting process for the 2013 budget. Administrator Heck stated an objective for priority based budgeting should be added. Woodruff stated there should be some financial goal and priority based budgeting could be an objective of that goal. Administrator Heck reviewed the goals identified last year. These goals are: foster greater community involvement through open communication and transparent decision making; respond to service needs for changing community demographics; provide safe and diverse transportation options to meet the needs of the residents; provide and expand recreational opportunities for residents of all ages; address water quality and other natural resource challenges; identify city economic and redevelopment opportunities; identify options with other communities in the delivery of services. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES January 23, 2012 Page 4 of 4 Councilmember Siakel suggested adding financial management goal. Councilmember Woodruff agreed with that because sound financial management is part of the mission statement. Councilmember Woodruff stated each component of the mission statement should have a related goal and Council and staff have to decide on the objectives to accomplish the goal. After discussion, another goal was added related to financial management. This goal statement is commitment to sound financial management through effective utilization of financial resources. There was consensus that priority based budgeting could be an objective of that goal. Councilmember Siakel stated it sounds to her as if Council agrees with the eight goals. She reiterated the need for Council to review the resident survey results to ensure the goals and objectives reflect what the residents believe is important to the City. She stated that from her vantage point the natural starting point is goal eight. She then stated that for the last few years Council has balanced the City's General Fund Budget by taking funds from other City funds to do that. She noted she does not want to do that every year. She suggested Council and staff discuss what needs to be done and that can be accomplished through priority based budgeting. Administrator Heck stated he interprets Councilmember Siakel to be suggesting that one of the 2013 objectives she wants considered under goal eight is to eliminate subsidizing the General Fund from other funds. Siakel clarified that eventually she would like the City to be able to do that, but before that can happen she needs to gain a better understanding of what the various City departments do. Siakel stated Council and staff need to determine if the goals are reasonable and feasible. Administrator Heck stated after the results of the resident survey are presented to Council during its February 13 work session the results can be incorporated into the eight goals. The goals can then be prioritized. He reiterated it is staff's responsibility to identify the tactics for achieving the goals. Councilmember W strategic ybe an agreed upon plan that can be placed on the be to publish the strategic plan on the City's Councilmember Zerby City's website. He co website by March 1, 2' Woodruff moved,, Siakel sec at 6:50 P.M. Motion passed RESPECTFULLY SUBMIT Christine Freeman, Recorde Adjourning the City Council Work Session of January 23, 2012, Christine Liz&, Mayor ATTEST Brian Heck, City Administrator /Clerk #is CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JANUARY 23, 2012 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Lizee called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Hotvet, Siakel, City Administrator Heck; Finance Director DeJ of Public Works Brown; and Engineer Landim Absent: None. B. Review Agenda Hotvet moved, Woodruff seconded, 2. APPROVAL OF MINUTES A. City Council Work Session Zerby moved, Woodruff seconde+ 2012, as presented. Motion passe B. City Council Regt Siakel m January 2012, as an her Siakel st d of Manage City to have a liaison to Purgatory Bluff 'Creek W applicants for the agenda as the Citv C 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. ; Attorney Keane; r Nielsen; Director Motion passed 510. ork Session Minutes of January 9, January 9, 2012 ided, Approving the City Council Regular Meeting Minutes of d in Item 10.A, Page 4, Paragraph 5, Sentence 1 change she thought it was great for the City to have Mr. Casale on the o " Councilmember Siakel stated she thought it was great for the MCWD. ", in the appointments put "Jeff Arnold" as the Riley hed District Liaison, and clarify that the City will advertise for reek watershed District Liaison. Motion passed 510. C. City Council Executive Session Minutes, January 9, 2012 Woodruff moved, Zerby seconded, approving the City Council Executive Session Minutes of January 9, 2012, as presented. Motion passed 510. 3. CONSENT AGENDA Mayor Lizee reviewed the items on the Consent Agenda. Woodruff moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 23, 2012 Page 2 of 11 A. Approval of the Verified Claims List B. Approval of the 2012 -2013 AFSCME Union Agreement C. Policy Manual Amendments (This was moved to Item 10.1) under General/New Business.) D. Tree City USA Designation Motion passed 510. 4. MATTERS FROM THE FLOOR George Greenfield, 24715 Yellowstone Trail stated the people in his neighborhood have received two letters with opposing views. One letter urged the residents to petition for city water. The other listed arguments why that might be a bad idea. The two letter writers were Mrs. Raymond and Mr. Venero. From his perspective the two letters raised a number of questions that he thought are worth asking. He asked the following questions about the information in the letters. 1) He asked if the assertion in Mr. Venero's letter that the City paid the postage and the labor to mail out the first letter [Mrs. Raymond] is true. 2) He asked if the quotations attributed to Engineer Landim in Mr. Venero's letter were accurate. If they are, he has some serious questions about them. 3) One of the letter writers asserted that the Minnetonka County Club property is connected to City Water. If so, he asked if the Country Club still maintains some of its private wells and is it charged the same rate for water as a resident is. He stated it's his understanding that when a property owner connects to city water they have to abandon their private well. Mr. Greenfield asked Council, by whatever the appropriate means are, to require the owner /operator of the Country Club to report to the City the amount of chemicals and fertilizer it puts down on the Country Club golf course, and if it still has wells to also report on the amount of well water it uses annually. He stated the issues raised by the two letters had largely to do with compromising the water quality. He then stated that everyone who has a home adjacent to the Country Club property has to be concerned about what the golf course may be doing to ''compromise the supply of well water and the quality of the well Mr. Greenfield stated he would appreciate it if sometime in the near future he would receive answers to his questions. Mayor Lizee clarified a property owner does not have to abandon their well after they connect to city water, but the well and city water cannot be cross connected. Mayor Lizee thanked Mr. Greenfield for coming. 5. PUBLIC HEARING None. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 23, 2012 Page 3 of 11 6. REPORTS AND PRESENTATIONS None. 7. PARKS Park Commissioner Kjolhaug reported on matters considered and actions taken at the January 10, 2012, Park Commission meeting (as detailed in the minutes of that meeting). 8. PLANNING Planning Commission Chair Geng reported on matters considered and actions taken at the January 17, 2012, Planning Commission meeting (as detailed in the minutes of that meeting). 9. ENGINEERING /PUBLIC WORKS A. Storm Water Pollution Prevention Program Public Information Meeting Mayor Lizee opened the Public Information Meeting at brief presentation about the City's Storm Water Pollution Engineer Landini to give a ( SWPPP). Engineer Landini stated that holding a public information meeting about the City's SWPPP is a requirement for obtaining a National Pollutant Discharge Elimination System (NPDES) Municipal Storm Water permit, a permit required by the Federal Clean Water Act. The permit is administered by the Minnesota Pollution Control Agency and is called the Municipal Separate Storm Sewer System. The two requirements of this permit are preparation of a SWPPP and subsequent annual reports. In preparation for the annual report the City must hold a public meeting to discuss the SWPPP. All public comments received during this meeting will be recorded in the Record of Decision which will be filed with the annual report. Landini showed video produced by the U.S. Environmental Protection Agency and the U.S. Botanic Garden titled "Reduce Runoff: Slow It Down, Spread It Out, Soak It In." The video highlighted to help manage storm water runoff. It showcased techniques that are being used in urban areas to reduce the effects of storm water runoff on the quality of downstream receiving waters. Landini noted that he will provide the Lake Minnetonka Communications Commission with a copy of this DVD containing the video Waved, alons4 with three others. Mayor Lizee stated that she does not think that any of the techniques described in the video come as a surprise to City staff, Council or a lot of the viewing audience. She noted the City has held workshops on rain gardens and green roofs, and the City has published many articles in the City's newsletter. Councilmember Hotvet asked if the video could be put on the City's website. Engineer Landini responded it's on the EPA's website. Landini stated he thought the file would be too large to put on the City's website, but staff can put a link to the video on the website. Seeing no one present wishing to speak on this topic, Mayor Lizee opened and closed the public testimony portion of the Public Information Meeting at 7:33 P.M. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 23, 2012 Page 4 of 11 Siakel moved, Zerby seconded, directing Staff to prepare a Record of Decision Regarding the City's Storm Water Pollution Prevention Program and submit the annual report by June 30, 2012. Motion passed 510. 10. GENERAL /NEW BUSINESS A. Redistricting Schedule and Precinct Establishment Discussion Deputy Clerk Panchyshyn stated the redrawing of boundaries of election districts is done every ten years after the completion of the decennial Census. The purpose is to make the election districts as equal in population as practical. Panchyshyn explained the City has five precincts; four on the mainland and one on the island. The meeting packet contains information about staffing and equipment costs are to run the elections. She asked Council if it wants to consider reducing the number of precincts to four or three. She then asked if she should have Hennepin County draw up different plans. One option would be for four precincts and the other would be for three. She noted she will work with the Countv on this. Councilmember Woodruff stated based on the material provided in the meeting packet he believes there is an opportunity to reduce the number of precincts. He expressed his preference for a precinct to remain on Enchanted Island. He stated from his perspective he thought it would cause a problem for the 138 residents on the islands to have to drive ten miles and through four cities to vote on the mainland. He commented that the City's residents who live on the islands don't get ',a lot from the City other than having the roadways plowed and having the sewage taken away. Councilmember Siakel stated she could support downsizing support keeping five precinct! She cautioned against doing from voting. some inougni anoui naving an Shorewood poling place at the c she wasn't sure if that option had Councilmember Zerby stated thi new poling place if things change could support downsizing to thre+ the people vote on the island should be preserved. She then stated recincts with leaving the island precinct in tact. But, she could also n stated she wanted the City to make it efficient for people to vote. to make the voting lines so long that it will discourage residents 4eeping the island precinct. She stated she has given poling place at Minnewashta Church, and a west nity Center, and the island precinct. She commented een is a presidential election year so voters would be motivated to find a 1. He expressed his support for keeping the island precinct. He stated he or four precincts. Mayor Lizee expressed' her support for keeping the island precinct. She stated she could support downsizing to four precincts but not three. Councilmember Siakel asked Panchyshyn if the City has any idea what time of day people voted. She stated from her vantage point it's more important to encourage residents to vote than it is to be efficient and save a few dollars. Panchyshyn responded the busiest voting time is early in the morning and that lasts for a few hours. After that the flow of voters is steady. Panchyshyn explained she will have the County draw up plans for three and four precincts and for each option one of the precincts will be on the island. She expressed concern that if there were only an east and CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 23, 2012 Page 5 of 11 a west poling place on the mainland that the polling places could be too busy. She recommended staying with three precincts on the mainland. Mayor Lizee noted Panchyshyn's opinion is very important she has run the elections for many years Panchyshyn stated she will come back before Council with plans in March. Councilmember Hotvet asked Deputy Clerk Panchyshyn if the City has historical voting counts by time of day for each polling place. Panchyshyn responded the City does not keep those types of statistics. Hotvet stated there may be some value in collecting those statistics. B. Freeman Park Buckthorn Removal Grant Oppo Engineer Landini explained Great River Greening (GRG) sea opportunities to many government bodies. His original thought wz water management improvements. He met with representatives fr, had to offer. He learned that there were not many grant opportunit were grant opportunities for upland reforestation. Freeman Park qt removal and reforestation possibility. He and Todd Rexine, with GI 2011 and Mr. Rexine developed an estimate to do restoration we sections of the Park. The City would have to commit to covering interest. out many email; here may be gran GRG to find oul for storm water n cly came to his in visited Freeman He provided an estimate for three of the stated costs for the areas of regarding grant money for storm what programs it wagement. There id as a buckthorn Sark in December Landini then explained the opportunity to take advantage of this particular grant is very short. GRG is going to apply for an amendment in February 2012 to its existing Legislative — Citizen Commission on Minnesota Resources ( LCCMR) grant. GRG is finalizing its list of projects now. The reason there is a grant opportunity available is the original grant project fell through. This is an opportunity for the City to get help with funding the removal of buckthorn in Freeman Park. If Council is not receptive to this short time frame, the City could direct Staff to apply with GRG for a future grant. Landini noted that Mr. Rexii noted he has had only one in Mayor Lizee stated this is quickly on 'this. She stated along side of the LRT Trail buckthorn removal began a provide Council with a brief Mr. is opportunity. She thanked Staff and Mr. Rexine for moving so Park has been a thorn in the City's side with all of the buckthorn rail around the Park. She commented she thought discussions about time Shorewood Ponds was developed. She asked Mr. Rexine to of GRG. any questions Council may have. He also Mr. Rexine stated GRG is a nonprofit organization based in St. Paul. It works metro wide and is trying to expand to be state wide. The main focus is community -based restoration of open space and waters. Where appropriate it tries to engage local community volunteers with projects on site. One of its current projects fell through so it sent out requests for proposals to municipalities within the seven - county metro area to find out if any municipalities had potential projects. The grant opportunity is for upland habitat restoration. He noted he thought Freeman Park qualifies. He explained it is more of a floodplain forest situation with a lot of mature trees and a lot of buckthorn. If this is too quick a timeframe there, is another grant opportunity in April for the next round of funding which would come online in July of 2013. It is a two -year funding cycle. He stated there are ongoing restoration and maintenance needs. It hasn't been a problem in the past to go back to LCCMR to ask for additional monies to continue the restoration process. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 23, 2012 Page 6 of 11 Councilmember Siakel stated the cost estimates broke Freeman Park down into three areas. She asked if grant monies are available for all three areas. Mr. Rexine responded he broke the estimate in to three areas to make it more feasible. Mr. Rexine stated the largest of the three areas, which is Area A, could be broken into smaller areas. He noted there are ways to phase these types of projects. It could be a multi- year project or a multi -grant project. He noted that buckthorn removal and reforestation is costly. Councilmember Hotvet asked if it is possible for any part of the City's match to be in -kind. Mr. Rexine stated the City has resources to help with the project. Volunteer labor could be an in -kind component. Hauling the buckthorn away and replanting are things that could be done by volunteers. GRG prefers to use certified chainsaw sawyers to cut the buckthorn and state approved pesticide applicators treat the buckthorn stumps after it is cut. Councilmember Woodruff stated getting rid of buckthorn is a gre, infested. He asked what motivation the City would have to remo replace it with other species. At this time the only plan the City, h expressed concern about the cost. The estimated cost for removal ar and the City would pay one half of that cost. He questioned what woi stated based on the information in the meeting packet buckthorn is el are not infested today. From his perspective it's best to keep buckth want it in. Those two Areas are used for various purposes. He stated the City spending about $12,000 to remove buckthorn and plant net smaller area would give the City the opportunity to find out what am stated he supports doing Areas B and C provided Staff can identify a Councilmember Siakel asked Mr. Rexine what G involved. Mr. Rexine responded GRG's experience considered a large volunteer event. He commented has 6 — 8 events going on each weekend. For throughout the rest of the metro area. it idea. He noted Area A is heavily ve from Area A the buckthorn and is is to make it an urban forest. He d reforestation of Area A is $64,000 tld compel the City to do Area A. He icroaching into Areas B and C which )rn from going into places you don't for him it would be easier to support v species in Areas B and C. Doing a )unt of volunteer support there is. He source for the funding. experience has been with getting local people been very good. He stated this project would be during the spring and fall seasons GRG typically project GRG would recruit in Shorewood and Councilmember Zerby suggested pursuing this opportunity. He stated the project could be funded out of the Community Infrastructure Fund (CIF). He thought that would be a good use of some of those funds. He expressed his support for doing all of Freeman Park and would accept doing only Areas B and C as an Mayor Liz& stated that Freeman Park is a very visible park, in particular Areas B and C. There is a lot of activity that goes on in the Park'. She explained that Area A is quite spread out. She stated the City needs to explore a partnership with the Minnehaha Creek Watershed District (MCWD) because the MCWD has spoken about stormwater management and restoration of wetlands in the Freeman Park area. She suggested doing Areas B and C at this time and waiting to do Area A until there is an overall plan for the Park which includes a partnership with the MCWD. Councilmember Siakel stated if only Areas B and C are done at this time she asked if the buckthorn in Area A will encroach back into those two Areas. She asked if it would be better to do all of it at the same time. Mr. Rexine explained birds spread buckthorn. GRG has recommended the ongoing spraying of seedlings or pulling them out because there would be a seed bank close by if all three Areas are not done at the same time. He stated it doesn't all have to be removed at the same time. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 23, 2012 Page 7 of 11 Woodruff moved, directing Staff to move forward with this grant opportunity for Areas B and C in Freeman Park and to identify a funding source for it. Councilmember Woodruff reminded Council that the Community Infrastructure Fund is 103 percent spoken for. Council assigned all of the money in the Fund to the Trail Plan. In fact, more money was assigned to the Trail Plan than is in the Fund. Mayor Lizee stated the money in that Fund has not been assigned. Woodruff stated that was done during the 2012 budget process and it is in the approved Trails Capital Improvement Program (CIP). Woodruff then stated if Council wants to reassign some of the money currently earmarked for the Trail Plan it will need to find other money for the Trail Plan. Director DeJong stated essentially that is what was adopted as part of CIP beyond next year there is substantial question about the scop( explained at the time of adopting of the CIP he presented in the Finan reflected the Community Infrastructure Fund dollars would be transi Construction Fund. The documents reflected there are not sufficient ft Trail CIP at their projected costs. Lizee seconded. Park Commissioner Kjolhaug asked for clarification on the ma that maintenance. Mr. Rexine explained that once the state is re; they could be pulled or spot treated on an annual basis. He noted less over time. Councilmember Woodruff asked Staff to ensure there is a ma beyond to follow up on the work that will be done this year. 1 experience buckthorn will come back at a decreasing rate each the berries into the cleared Areas. Councilmember Siakel suggeste Councilmember Hotvet asked volunteers. Mr. Rexine stated it provide insight into where it ma Engineer Landini stated he wt City's newsletter and send sonic Motion passed �IP. For any project in the Trail J timing of those projects. He Management Plan (FMP) which I on annual basis into the Trail to fund all of the projects in the ice requirements and the costs for where there are minimal seedlings aintenance effort becomes less and once budget line item for 2013 and nmented that based on his personal and the birds will continue to carry the City ask the volunteer gardeners to do some of this work. provides help with developing a marketing plan for getting the outreach for the project it oversees. It would ask the City to sk the Communications Coordinator to publish something in the in the utility bills about the project and the need for volunteers. Mayor Lizee asked Mr. Rexine to contact Administrator Heck and Engineer Landini to start this process. C. Southshore Community Center Operation and Management Agreement Administrator Heck stated the meeting packet contains a copy of an amended agreement between the City and Community Rec Resources (CRR) for the operation and management of the Southshore Community Center (SSCC). The amendment is because of the City's desire to increase the marketing and visibility of the SSCC. In conjunction with this, the City terminated its contract agreement with CRR for park coordination services. He highlighted the components of the amended agreement. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 23, 2012 Page 8 of 11 1. The agreement expires at the end of 2012. 2. The agreement increases the number of hours dedicated to the SSCC from 17 to 35. 3. The base fee for services increases to $5,000 per month for a total annual contract of $60,000. 4. The agreement provides for a monthly base commission of 15 percent of the monthly gross revenue. 5. The contractor will be eligible for an additional 5 percent commission based on achieving average monthly revenues of $4,500, figured quarterly. 6. The City will no longer pay for clerical assistance; any clerical assistance will be the responsibility of CRR. 7. The City will now require CRR to post insurance and a bond with the City. Heck noted he worked with Kristi Anderson, principal for CRR, on this amendment. Ms. Anderson has agreed to it. He explained staff determined contracting for these services' is still more cost effective than hiring a staff person. Staffing the SSCC would require a minimum of a full -time' coordinator and possibly 17 hours per week of clerical support. Councilmember Woodruff stated Council has talked about this a.number of times._ He noted that he thought CRR has done a good job of operating the SSCC for the last several years. He stated he did not think Council has been provided with enough information to make an educated decision on this evening. He explained it's his recollection that the SSCC 2012 budget reflects revenues of $90,000 and the expenses for the CRR portion of the operation were budgeted at around $60,000. Woodruff then stated he needs to see a financial ex 15 percent of $90,000 is $13,500 for the base incen contract versus staff analysis included in the in commission possibility. He noted that Administrato potential subsidy for SSCC operations could incre $13,600 in the budget. He commented that he is not financial analysis. He expressed concern about what nation of how this is gyring to work. He explained ;. That is a lot more than the $9,750 shown in the ng bracket. That `doesn't include the 5 percent eck's memorandum for this item states the City's to $30,000 from the current projected subsidy of e he believes the $13,600 because he hasn't seen a will cost the City. Woodruff explained that under Fee for Service item 3.b it talks about what he terms the imputed rent if the City uses the facility for a function and CRR has to manage the administration of that function. CRR will be paid a 15 percent commission based on what the rent would have been. The agreement doesn't talk about what the rent might be. Item 3.c talks about CRR being eligible for an additional 5 percent commission based on achieving' average monthly revenues of $4,500. He questioned why the City would pay that. Maybe the City could pay an additional commission if CRR over achieves revenue targets. He noted that CRR is only being asked to maintain professional liability insurance in an amount not less than $300,000, yet other contractors are asked to carry $1 million in liability insurance. The City's obligation to the State is $1 million. He stated item 17 grants Kristi Anderson the first right of refusal if the City chooses to discontinue contracting for the operation of the SSCC. He stated that is very problematic for him. One of the reasons the City may want to take that in house is because it wants someone other than Ms. Anderson to manage the SSCC. He asked that item 17 to be removed from the agreement. Councilmember Zerby stated he was pleased that this is moving forward. He noted that this is in line with the City's goal of responding to service needs for changing community demographics. He stated there has not been a long line of people expressing interest in running the SSCC. He noted that Ms. Anderson has become a bit specialized in running the SSCC and understanding SSCC operations. He stated that he thought Ms. Anderson would feel the first right of refusal clause to be important in the contract agreement. He then stated he thought it is a fair agreement and that Administrator Heck has been working on this agreement with Ms. Anderson over the last couple of months. He noted there has been give and CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 23, 2012 Page 9 of 11 take during that process and he believes Heck has brought the best possible agreement forward for consideration. Zerby moved, Lizee seconded, approving the amended agreement with Community Rec Resources for the operation of the Southshore Community Center. Councilmember Siakel stated she believes the management and operation of the SSCC needs more time and attention. Ms. Anderson is a good person to do that for the City. She suggested Council have an in depth discussion about contributions from the other four member cities. Memberships could be considered. She noted that all of the responsibility should not fall on Shorewood. She stated she doesn't think there needs to be a separate budget for the SSCC. It is part of the City's parks, culture and recreation. She recommended this be reviewed more comprehensively. She commented she thought this is a good start. She expressed some concern about the projected subsidy increase and how it will be funded. She stated she thought it is the right thing to do. She asked for more information and additional discussion about the SSCC. Councilmember Hotvet stated she would have appreciated having more information. She then stated that according to the resident survey the SSCC isn't used as much as it could be. She went on to state she would like to have the SSCC incorporated into parks and recreation. She expressed agreement with the need for more discussion about the SSCC in general. Councilmember Siakel asked if removing the first right of refusal would be a deal breaker for Ms. Anderson. Mayor Lizee responded she thought it would and that it was something that Ms. Anderson asked for. Mayor Lizee noted this agreement is for this calendar year. She stated she thought this agreement could help move the SSCC forward. Motion passed 4/1 D. Policy This i is not vei workforce agenda at Councilmember Woodruffs request. Woodruff stated from his perspective Section 11.02 Subdivision 3 Rate of Severance Pay Lr. It includes the statement "Employees who leave employment due to reduction in payment equal to onk started informally is i regard to part-time ej pay set to what they changes to Section 11 'ion of position, shall receive, in addition to all other compensation payouts, week of pay for each year of service with the City." He noted the policy the City rr each full year of service; not partial years. He recommended it be clarified with Lployees. It should say something about regular part-time employees having their ire normally paid per week over some previous period. He asked Staff to make )2 and bring it back for consideration. Councilmember Siakel agreed with Councilmember Woodruff. Mayor Lizee suggested Councilmembers contact staff in advance of the meeting if they have questions or concerns about items. That allows them the opportunity to come prepared to address the questions or concerns during the meeting. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 23, 2012 Page 10 of 11 Woodruff moved, Lizee seconded, continuing this item to the February 13, 2012, Council meeting. Motion passed 510. 11. OLD BUSINESS None. 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff GreenStep Cities Update Administrator Heck noted that Staff is continuing to make project. The building audit is scheduled to happen this month 2. Project Update Administrator Heck stated one of the projects is to look for additi One of them is for providing some level financial services to tl Council approved the recommendation made by the Excelsior Cif Heck then stated that he and Engineer Landin rr He explained that if the City wants to put the t would have to relocate several power poles and 1 ROW would require that it be built to State star onto Xcel Energy property. Staff needs to meet option. This project is in the preliminary design r 3. Financial Director DeJ and Decemb on the GreenStep Cities Program artnerships with South Lake cities. of Excelsior. The Excelsior City in the day to discuss the County Road 19 trail. ,nnepin County right -of -way (ROW) the City l be very expensive. To build a trail on County iother option is to move it farther off the road ;1 representatives to find out if that is even an of the November 2011 Monthly Budget Report Report. Administrator Heck noted the February 13, 2012, Council work session will be dedicated to hearing a report on the resident survey. During its February 13 regular meeting Council will consider an ordinance amendment and the agreement between the City and the City of Excelsior for providing financial services. He asked Council to identify what topics it wants to cover with the Planning Commission during Council's joint meeting with that Commission on February 21" and also with the Park Commission during Council's joint meeting with that Commission on February 28 B. Mayor and City Council Mayor Lizee stated there is a quarterly meeting of the mayors of the cities in the Minnetonka School District coordinated by the District's Superintendent scheduled for January 25 at and it will be held at the Southshore Community Center (SSCC). Also on January 25 Hennepin County Commissioner Jan Callison is holding a meeting on the Excelsior Library. It will be held at the SSCC. There is a South Lake CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 23, 2012 Page 11 of 11 Minnetonka Police Department Coordinating Committee scheduled for February 8 th at 5:30 P.M. at the public safety facility. Councilmember Zerby stated there is an Excelsior Fire District Board meeting scheduled for January 25 at 6:00 P.M. 13. ADJOURN Hotvet moved, Siakel seconded, Adjourning the City Council Regular Meeting of January 23, 2012, at 8:29 P.M. Motion passed 510. RESPECTFULLY SUBMITTED Christine Freeman, Recorder ATTEST: Liz&, Brian Heck, City Administrator /Clerk COUNCIL ACTION FORM Department Council Meeting Item Number Finance February 13, 2012 3A Item Description: Verified Claims From: Michelle Nguyen Bruce DeJong Background / Previous Action Claims for council authorization. The attached claims list includes checks numbered 52627 through 52688 totaling $449,324.71. Staff Recommendation Staff recommends approval of the claims list. 2/09/2012 12:25 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood 2,087.49 000000 BANK: 1 BEACON BANK 146,402.71 052628 DATE RANGE: 1/24/2012 THRU 99/99/9999 052631 185.37 052632 3,000.00 052633 13,741.20 CHECK VENDOR I.D. 052635 NAME STATUS DATE 00051 2,161.79 EFTPS - FEDERAL W/H D 1/31/2012 00092 052641 MN DEPT OF REVENUE D 1/31/2012 20005 88.71 WELLS FARGO HEALTH BENEFIT SVC D 1/31/2012 07653 052646 EXCELSIOR FIRE DISTRICT R 1/31/2012 00053 ICMA RETIREMENT TRUST - 302131 -4 R 1/31/2012 00052 PERA R 1/31/2012 00550 A -1 MINNETONKA RENTAL R 2/13/2012 00700 ABDO, EICK & MEYERS, LLP R 2/13/2012 29306 ALLIED WASTE SERVICES #894 R 2/13/2012 16275 AMERICAN MESSAGING R 2/13/2012 1 C & J ENTERTAINMENT LLC R 2/13/2012 04081 CARQUEST AUTO PARTS R 2/13/2012 17300 CENTERPOINT ENERGY R 2/13/2012 26100 CENTURY LINK R 2/13/2012 04500 CITY OF CHANHASSEN R 2/13/2012 07600 CITY OF EXCELSIOR R 2/13/2012 18100 CITY OF MOUND R 2/13/2012 05885 CULLIGAN BOTTLED WATER R 2/13/2012 1 DANIELLE LINDEMAN R 2/13/2012 29271 DREW KRIESEL R 2/13/2012 29421 DYNOTEC INDUSTRIES R 2/13/2012 07870 FASCHING, PATRICIA R 2/13/2012 INVOICE AMOUNT DISCOUNT PAGE: 1 CHECK CHECK CHECK NO STATUS AMOUNT 000000 11,527.74 000000 2,087.49 000000 13,231.60 052627 146,402.71 052628 1,566.31 052629 7,138.59 052631 185.37 052632 3,000.00 052633 13,741.20 052634 6.40 052635 622.50 052636 118.18 052637 2,161.79 052638 1,002.14 052640 2,448.52 052641 6,349.05 052642 6,070.50 052643 88.71 052644 60.00 052645 750.00 052646 1,800.84 052647 12.21 2/09/2012 12:25 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood 80.45 052650 BANK: 1 BEACON BANK 22,703.52 052652 DATE RANGE: 1/24/2012 THRU 99/99/9999 052654 112.50 052655 75.00 052656 3,172.75 CHECK VENDOR I.D. 052658 NAME STATUS DATE 08712 55.43 G & K SERVICES R 2/13/2012 27195 052663 GRAINGER, INC R 2/13/2012 10506 2,660.00 HENN CTY INFO TECHNOLOGY DEPT R 2/13/2012 11070 052668 HYDRO -VAC INC. R 2/13/2012 11100 INTERNATIONAL INSTITUTE OF MUN R 2/13/2012 1 JANE REVSBACH R 2/13/2012 1 JOY MEYER R 2/13/2012 13320 LEE PEST CONTROL, INC. R 2/13/2012 29259 MALKERSON GUNN MARTIN LLP R 2/13/2012 15403 MAMA R 2/13/2012 29380 MARTINIZING DRY CLEANING R 2/13/2012 00079 MEDICA R 2/13/2012 15300 METRO SALES, INC. R 2/13/2012 50001 MNSPECT, INC. R 2/13/2012 18093 MORTON SALT, INC. R 2/13/2012 29407 NATIONAL RESEARCH CENTER, INC. R 2/13/2012 19750 NORTHERN TOOL & EQUIPMENT COUN R 2/13/2012 19966 NORTHLAND SECURITIES, INC. R 2/13/2012 15900 OFFICE DEPOT R 2/13/2012 29332 ON SITE SANITATION INC R 2/13/2012 15000 PAETEC R 2/13/2012 1 PAMELA KOLTES R 2/13/2012 INVOICE AMOUNT DISCOUNT PAGE: 2 CHECK CHECK CHECK NO STATUS AMOUNT 052648 1,302.83 052649 80.45 052650 526.79 052651 22,703.52 052652 210.00 052653 87.50 052654 112.50 052655 75.00 052656 3,172.75 052657 45.00 052658 59.77 052659 14,888.77 052660 55.43 052661 455.00 052662 3,754.96 052663 1,888.00 052664 396.91 052665 2,660.00 052666 57.96 052667 685.10 052668 527.31 052669 530.25 2/09/2012 12:25 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood 774.26 052674 BANK: 1 BEACON BANK 125.90 052676 DATE RANGE: 1/24/2012 THRU 99/99/9999 052678 2,000.00 052679 1,826.04 052680 1,184.00 CHECK VENDOR I.D. 052682 NAME STATUS DATE 20500 1,297.37 PETTY CASH R 2/13/2012 22950 052687 SHOREWOOD TRUE VALUE R 2/13/2012 23500 704.92 SO LK MTKA POLICE DEPT R 2/13/2012 29101 999999 SUN NEWSPAPERS R 2/13/2012 17200 SUN PATRIOT NEWSPAPERS R 2/13/2012 23738 T- MOBILE R 2/13/2012 1 THOMAS BURNS R 2/13/2012 25000 TOTAL PRINTING SERVICES R 2/13/2012 25325 TWIN CITY GARAGE DOOR CO. R 2/13/2012 25452 TWIN CITY WATER CLINIC R 2/13/2012 70200 VERIZON WIRELESS R 2/13/2012 29413 VOYAGER FLEET SYSTEMS, INC. R 2/13/2012 29269 WARNER CONNECT R 2/13/2012 83900 WASTE MANAGEMENT OF WI -MN R 2/13/2012 29417 WENCK ASSOCIATES, INC. R 2/13/2012 19800 XCEL ENERGY R 2/13/2012 05305 COMMUNITY REC RESOURCES E 2/13/2012 06572 DELTA DENTAL OF MINNESOTA D 2/01/2012 07900 HAWKINS, INC. E 2/13/2012 09400 GOPHER STATE ONE CALL E 2/13/2012 10473 HENN CTY TAXPAYER SVCS PUBLIC E 2/13/2012 10576 ADVANCED IMAGING SOLUTIONS INC E 2/13/2012 INVOICE AMOUNT DISCOUNT PAGE: 3 CHECK CHECK CHECK NO STATUS AMOUNT 052670 14.50 052671 774.26 052674 82,441.09 052675 125.90 052676 69.83 052677 87.86 052678 2,000.00 052679 1,826.04 052680 1,184.00 052681 100.00 052682 341.44 052683 2,812.41 052684 1,297.37 052685 540.57 052686 1,165.21 052687 8,681.48 999999 5,630.50 999999 704.92 999999 100.00 999999 80.35 999999 66.00 999999 74.00 2/09/2012 12:25 PM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 1/24/2012 THRU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 13070 LANDINI, JAMES E 2/13/2012 999999 40.00 15885 MIDWEST MAILING SYSTEMS, INC. E 2/13/2012 999999 355.67 18500 WM. MUELLER & SONS, INC. E 2/13/2012 999999 2,543.12 19445 NGUYEN, MICHELLE E 2/13/2012 999999 70.40 20268 PANCHYSITYN, JEAN E 2/13/2012 999999 78.84 20950 KENNETH N. POTTS, P.A. E 2/13/2012 999999 2,291.66 27590 WESTSIDE WHOLESALE TIRE E 2/13/2012 999999 334.11 28451 WSB AND ASSOCIATES, INC. E 2/13/2012 999999 4,336.00 29324 HANSEN THORP PELLINEN OLSON, I E 2/13/2012 999999 1,631.00 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 57 351,262.78 0.00 351,262.78 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 4 27,551.75 0.00 27,551.75 EFT: 14 17,631.65 0.00 17,631.65 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 VENDOR SET: 01 BANK: 1 TOTALS: 75 396,446.18 0.00 396,446.18 BANK: 1 TOTALS: 75 396,446.18 0.00 396,446.18 REPORT TOTALS: 75 396,446.18 0.00 396,446.18 02 -09 -2012 12:23 AM VENDOR SORT KEY A -1 MINNETONKA RENTAL C O U N C DATE I L REPORT BY VENDOR- FEBRUARY DESCRIPTION FUND 13, 2012 DEPARTMENT 2/13/12 PAINT SPRAYER Water Utility Water PAGE: 1 CITY OF CHANHASSEN 2/13/12 018505 -000 ACCT SVC ADDRES Water Utility Water 2/13/12 018505 -001 ACCT SVC ADDRES Water Utility Water TOTAL: CITY OF EXCELSIOR CITY OF MOUND COMMUNITY REC RESOURCES 2/13/12 QUARTER SANITARY SEWER SVC Sanitary Sewer Uti Sewer TOTAL: TOTAL: ABDO, EICK & MEYERS, LLP 2/13/12 2011 PROGRESS BILL General Fund Professional Svcs TOTAL: 2/13/12 JAN -PCS TOTAL: ADVANCED IMAGING SOLUTIONS INC 2/13/12 SVC 12/15 -01 /15 General Fund Municipal Buildings 2/13/12 SSCC CORDINATOR SVCS Southshore Communi Senior Community Cente TOTAL: ALLIED WASTE SERVICES #894 2/13/12 RECYCLING Recycling Utility Recycling TOTAL: AMERICAN MESSAGING 2/13/12 612- 534 -3975 & 612 - 818 -591 General Fund Public Works 2/13/12 612- 534 -3975 & 612 - 818 -591 Water Utility Water 2/13/12 612- 534 -3975 & 612 - 818 -591 Sanitary Sewer Uti Sewer TOTAL: CARQUEST AUTO PARTS 2/13/12 SENSOR DODGE VAN General Fund Public Works 2/13/12 PARTS General Fund Public Works 2/13/12 GASKET General Fund Public Works 2/13/12 FUEL FILTER General Fund Public Works 2/13/12 OIL General Fund Public Works TOTAL: CENTERPOINT ENERGY 2/13/12 5755 CTRY CLUB RD General Fund Municipal Buildings 2/13/12 24200 SMITHTOWN RD General Fund Public Works 2/13/12 5745 CTRY CLB RD & 25200 H General Fund Parks & Recreation 2/13/12 20630 MANOR RD- WARMING HOU General Fund Parks & Recreation 2/13/12 5735 COUNTRY CLUB RD - SSC Southshore Communi Senior Community Cente 2/13/12 20405 KNIGHTSBRIDGE RD Water Utility Water 2/13/12 28125 BOULDER BRIDGE DR Water Utility Water TOTAL: CENTURY LINK 2/13/12 952 - 470 -6340 General Fund Municipal Buildings 2/13/12 952 - 470 -2294 General Fund Public Works 2/13/12 952 - 474 - 7635 -SSCC Southshore Communi Senior Community Cente 2/13/12 FEB SVC Water Utility Water 2/13/12 FEB SVC Water Utility Water 2/13/12 952 - 470 -9605 Water Utility Water 2/13/12 952 - 470 -9606 Water Utility Water TOTAL: CITY OF CHANHASSEN 2/13/12 018505 -000 ACCT SVC ADDRES Water Utility Water 2/13/12 018505 -001 ACCT SVC ADDRES Water Utility Water TOTAL: CITY OF EXCELSIOR CITY OF MOUND COMMUNITY REC RESOURCES 2/13/12 QUARTER SANITARY SEWER SVC Sanitary Sewer Uti Sewer AMOUNT 185.37 185.37 3,000.00 3,000.00 74.00 74.00 13,741.20 13,741.20 3.20 1.60 1.60 6.40 31.90 17.95 5.40 23.92 39.01 118.18 308.98 848.11 294.61 67.29 264.27 110.63 267.90 2,161.79 120.88 57.21 123.57 315.23 236.43 74.41 74.41 1,002.14 7.11 2,441.41 2,448.52 6,349.05 6,349.05 6,070.50 6,070.50 5,000.00- 5,000.00 5,000.00 630.50 TOTAL: 2/13/12 QUARTERLY FIRE SVC & PROTE General Fund Fire Protection TOTAL: 2/13/12 JAN -PCS General Fund Parks & Recreation 2/13/12 PARK COORDINATOR SERVICES General Fund Parks & Recreation 2/13/12 SSCC CORDINATOR SVCS Southshore Communi Senior Community Cente 2/13/12 MONTHLY COMMISSION SVCS Southshore Communi Senior Community Cente AMOUNT 185.37 185.37 3,000.00 3,000.00 74.00 74.00 13,741.20 13,741.20 3.20 1.60 1.60 6.40 31.90 17.95 5.40 23.92 39.01 118.18 308.98 848.11 294.61 67.29 264.27 110.63 267.90 2,161.79 120.88 57.21 123.57 315.23 236.43 74.41 74.41 1,002.14 7.11 2,441.41 2,448.52 6,349.05 6,349.05 6,070.50 6,070.50 5,000.00- 5,000.00 5,000.00 630.50 02 -09 -2012 12:23 AM VENDOR SORT KEY CULLIGAN BOTTLED WATER DELTA DENTAL OF MINNESOTA DREW KRIESEL DYNOTEC INDUSTRIES EFTPS - FEDERAL W/H EXCELSIOR FIRE DISTRICT FASCHING, PATRICIA G & K SERVICES C O U N C I L REPORT BY VENDOR- FEBRUARY 13, 2012 DATE DESCRIPTION FUND DEPARTMENT PAGE: 2 AMOUNT TOTAL: 5,630.50 2/13/12 5755 CTRY CLUB RD- DRINKING General Fund Municipal Buildings 53.41 2/13/12 5735 CTRY CLUB RD -SALT DEL Southshore Communi Senior Community Cente 35.30 TOTAL: 88.71 2/01/12 MONTHLY DENTIST PREMIUM General Fund Unallocated Expenses 704.92 TOTAL: 704.92 2/13/12 CONTRACT SVC Southshore Communi Senior Community Cente 340.00 2/13/12 EQUIPMENT RENTAL Southshore Communi Senior Community Cente 410.00 TOTAL: 750.00 2/13/12 REBUILT TRANSMISSION UNIT7 General Fund Public Works 1,800.84 TOTAL: 1,800.84 1/31/12 FEDERAL W/H General Fund NON - DEPARTMENTAL 4,936.27 1/31/12 FICA W/H General Fund NON - DEPARTMENTAL 2,081.53 1/31/12 MEDICARE W/H General Fund NON - DEPARTMENTAL 718.62 1/31/12 FICA W/H General Fund Administration 602.18 1/31/12 MEDICARE W/H General Fund Administration 140.84 1/31/12 FICA W/H General Fund Finance 293.83 1/31/12 MEDICARE W/H General Fund Finance 68.72 1/31/12 FICA W/H General Fund Planning 290.01 1/31/12 MEDICARE W/H General Fund Planning 67.82 1/31/12 FICA W/H General Fund Protective Inspections 179.33 1/31/12 MEDICARE W/H General Fund Protective Inspections 41.95 1/31/12 FICA W/H General Fund City Engineer 180.50 1/31/12 MEDICARE W/H General Fund City Engineer 42.21 1/31/12 FICA W/H General Fund Public Works 621.04 1/31/12 MEDICARE W/H General Fund Public Works 145.23 1/31/12 FICA W/H General Fund Ice & Snow Removal 176.02 1/31/12 MEDICARE W/H General Fund Ice & Snow Removal 41.19 1/31/12 FICA W/H General Fund Parks & Recreation 273.46 1/31/12 MEDICARE W/H General Fund Parks & Recreation 63.95 1/31/12 FICA W/H Southshore Communi Senior Community Cente 32.56 1/31/12 MEDICARE W/H Southshore Communi Senior Community Cente 7.62 1/31/12 FICA W/H Water Utility Water 281.15 1/31/12 MEDICARE W/H Water Utility Water 65.75 1/31/12 FICA W/H Sanitary Sewer Uti Sewer 105.90 1/31/12 MEDICARE W/H Sanitary Sewer Uti Sewer 24.76 1/31/12 FICA W/H Recycling Utility Recycling 11.12 1/31/12 MEDICARE W/H Recycling Utility Recycling 2.60 1/31/12 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 25.60 1/31/12 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 5.98 TOTAL: 11,527.74 1/31/12 OPERATIONS General Fund Fire Protection 76,926.23 1/31/12 BUILDINGS General Fund Fire Protection 69,476.48 TOTAL: 146,402.71 2/13/12 SAFETY MEETING @ ORONO General Fund Administration 12.21 TOTAL: 12.21 2/13/12 CH SVC General Fund Municipal Buildings 131.38 2/13/12 PW SVC General Fund Public Works 1,100.71 02 -09 -2012 12:23 AM C O U N C I L REPORT BY VENDOR- FEBRUARY 13, 2012 PAGE: 3 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT 2/13/12 SSCC SVC Southshore Communi Senior Community Cente 70.74 TOTAL: 1,302.83 GOPHER STATE ONE CALL 2/13/12 JAN SVC Water Utility Water 40.17 2/13/12 JAN SVC Sanitary Sewer Uti Sewer 40.18 TOTAL: 80.35 GRAINGER, INC 2/13/12 GENERATOR CARTRIDGE General Fund Public Works 51.61 2/13/12 REGULATOR CHLORINE Water Utility Water 28.84 TOTAL: 80.45 HANSEN THORP PELLINEN OLSON, INC. 2/13/12 JAN - CO RD 19 TRAIL SURVE Public Facility Fu Public Facility /Off Eq 1,631.00 TOTAL: 1,631.00 HAWKINS, INC. 2/13/12 CHLORINE Water Utility Water 100.00 TOTAL: 100.00 HENN CTY INFO TECHNOLOGY DEPT 2/13/12 800MHZ RADIO General Fund Public Works 64.00 2/13/12 800MHZ RADIO INSTALL /REPAI General Fund Public Works 462.79 TOTAL: 526.79 HENN CTY TAXPAYER SVCS PUBLIC RECORDS 2/13/12 EGKF64 - MONTHLY FEE General Fund City Engineer 66.00 TOTAL: 66.00 HYDRO -VAC INC. 2/13/12 CIP - I & I -SEWER LINES Sanitary Sewer Uti Sewer 22,703.52 TOTAL: 22,703.52 ICMA RETIREMENT TRUST - 302131 -457 1/31/12 P/R DEDUCTS - DEFERRED COM General Fund NON - DEPARTMENTAL 1,435.96 1/31/12 P/R DEDUCTS - DEFERRED COM General Fund NON - DEPARTMENTAL 130.35 TOTAL: 1,566.31 INTERNATIONAL INSTITUTE OF MUNICIPAL C 2/13/12 MEMBERSHIP -JEAN PANCHYSITYN General Fund Administration 135.00 2/13/12 MEMBERSHIP -TWILA GROUT General Fund Administration 75.00 TOTAL: 210.00 KENNETH N. POTTS, P.A. 2/13/12 MONTHLY PROSECUTION SVC General Fund Professional Svcs 2,291.66 TOTAL: 2,291.66 LANDINI, JAMES 2/13/12 FEB WELLNESS General Fund City Engineer 40.00 TOTAL: 40.00 LEE PEST CONTROL, INC. 2/13/12 SOUTH SHORE COMMUNITY CENT Southshore Communi Senior Community Cente 75.00 TOTAL: 75.00 MALKERSON GUNN MARTIN LLP 2/13/12 GENERAL MATTERS General Fund Professional Svcs 1,850.00 2/13/12 AQUATIC INVASIVE -5490 VINE General Fund Professional Svcs 915.75 2/13/12 ACQUISITION -24620 SMTWN RD Community Infrastr Community Infrastructu 111.00 2/13/12 PUBLIC IMPROVEMENT -WA CONN Water Utility Water 296.00 TOTAL: 3,172.75 MAMA 2/13/12 2012 MEMBERSHIP -BRIAN HECK General Fund Administration 45.00 TOTAL: 45.00 MARTINIZING DRY CLEANING 2/13/12 FLUFF & FOLDS SVCS Southshore Communi Senior Community Cente 34.15 2/13/12 FLUFF & FOLDS SVCS Southshore Communi Senior Community Cente 25.62 TOTAL: 59.77 02 -09 -2012 12:23 AM C O U N C I L REPORT BY VENDOR- FEBRUARY 13, 2012 PAGE: 4 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT MEDICA 2/13/12 MEDICAL PREM General Fund Unallocated Expenses 15,355.24 2/13/12 JAN CREDIT- PAT /BRUCE /DAN /T General Fund Unallocated Expenses 706.42- 2/13/12 DEC- 1I-- ADDT'L CHARGE BRUC General Fund Unallocated Expenses 239.95 TOTAL: 14,888.77 METRO SALES, INC. 2/13/12 COPIER MACH MAINT SVC General Fund Municipal Buildings 55.43 TOTAL: 55.43 MIDWEST MAILING SYSTEMS, INC. 2/13/12 FEB NEWSLETTER POSTAGE General Fund Administration 48.06 2/13/12 FEB NEWSLETTER POSTAGE General Fund Administration 307.61 TOTAL: 355.67 MISC. VENDOR C & J ENTERTAINMENT LL 2/13/12 TWILIGHT ZONE OUTDOOR -SEPT General Fund Parks & Recreation 622.50 DANIELLE LINDEMAN 2/13/12 4967 KENSINGTON GATE -REFUN General Fund NON- DEPARTMENTAL 60.00 JANE REVSBACH 2/13/12 NEW YEAR EVE CANCEL -1/2 RE Southshore Communi Senior Community Cente 87.50 JOY MEYER 2/13/12 JOY MEYER:INSTRUCTOR EVENT Southshore Communi Senior Community Cente 112.50 PAMELA KOLTES 2/13/12 ZUMBA FITNESS EVENT O1 /15/ Southshore Communi Senior Community Cente 530.25 THOMAS BURNS 2/13/12 28245 BOULDER CIRCLE ESCRO Escrow Deposit Age NON - DEPARTMENTAL 2,000.00 TOTAL: 3,412.75 MN DEPT OF REVENUE 1/31/12 STATE W/H General Fund NON - DEPARTMENTAL 2,087.49 TOTAL: 2,087.49 MNSPECT, INC. 2/13/12 JAN INSPECTION General Fund Protective Inspections 455.00 TOTAL: 455.00 MORTON SALT, INC. 2/13/12 SALT General Fund Ice & Snow Removal 3,754.96 TOTAL: 3,754.96 NATIONAL RESEARCH CENTER, INC. 2/13/12 2011 CITIZEN SURVEY #4 General Fund Council 1,888.00 TOTAL: 1,888.00 NGUYEN, MICHELLE 2/13/12 JAN MILEAGE General Fund Finance 70.40 TOTAL: 70.40 NORTHERN TOOL & EQUIPMENT COUNT 2/13/12 TRANSMISSION JACK General Fund Public Works 396.91 TOTAL: 396.91 NORTHLAND SECURITIES, INC. 2/13/12 2011 CD REPORT 2007A EDA Debt - W 2007A EDA Ref Debt 740.00 2/13/12 2011 CD REPORT 2007B EDA Debt - P 2007B EDA Ref Debt 745.00 2/13/12 2011 CD REPORT 2007C EDA Debt - E 2007C EDA Ref Debt 740.00 2/13/12 CONTINUING DISCLOSURE REPO Water Utility Water 435.00 TOTAL: 2,660.00 OFFICE DEPOT 2/13/12 GEN SUPPLIES General Fund Administration 57.96 TOTAL: 57.96 ON SITE SANITATION INC 2/13/12 BADGER PARK General Fund Parks & Recreation 45.96 2/13/12 CATHCART PARK General Fund Parks & Recreation 45.96 2/13/12 FREEMAN PARK General Fund Parks & Recreation 266.13 2/13/12 SILVERWOOD PARK General Fund Parks & Recreation 45.96 2/13/12 SOUTH SHORE SKATE General Fund Parks & Recreation 45.96 2/13/12 CHRISTMAS LAKE BOAT ACCESS General Fund Parks & Recreation 235.13 TOTAL: 685.10 PAETEC 2/13/12 5755 COUNTRY CLUB RD -C.H. General Fund Municipal Buildings 135.86 02 -09 -2012 12:23 AM C O U N C I L REPORT BY VENDOR- FEBRUARY 13, 2012 VENDOR SORT KEY DATE DESCRIPTION FUND 2/13/12 24200 SMITHTOWN RD -P.W. General Fund 2/13/12 BADGER /MANOR /CATHCART PARK General Fund 2/13/12 26352 SMTWN RD /28125 BLDR Water Utility 2/13/12 24255 SMITHTOWN ROAD Water Utility DEPARTMENT Public Works Parks & Recreation Water Water PAGE: 5 AMOUNT 46.90 145.60 98.70 100.25 527.31 78.84 78.84 3,304.92 720.58 384.08 384.81 248.11 211.06 758.41 223.76 347.44 38.08 346.29 128.11 13.00 29.94 7,138.59 14.50 14.50 21.44 13.11 17.06 11.73 8.33 73.70 20.82 46.08 55.52 167.01 30.98 80.12 70.45 11.17 146.74 774.26 184.09 82,257.00 82,441.09 83.93 41.97 125.90 36.75 33.08 PETTY CASH SHOREWOOD TRUE VALUE SO LK MTKA POLICE DEPT SUN NEWSPAPERS 2/13/12 RECYCLING MTG HOSTED @ C.H Recycling Utility Recycling TOTAL: 2/13/12 FLOORS 2/13/12 SUPPLIES 2/13/12 BOLT 2/13/12 PART 2/13/12 WOOD SCREW 2/13/12 PAINT 2/13/12 PART 2/13/12 PARTS 2/13/12 TAPES 2/13/12 PAINTS 2/13/12 PAINTS 2/13/12 PAINT 2/13/12 PAINT 2/13/12 PARTS 2/13/12 PAINTS General Fund General Fund General Fund General Fund General Fund General Fund Water Utility Water Utility Water Utility Water Utility Water Utility Water Utility Water Utility Water Utility Water Utility Public Works Public Works Public Works Public Works Parks & Recreation Parks & Recreation Water Water Water Water Water Water Water Water Water 2/13/12 HENN CTY PROCESSING FEE General Fund 2/13/12 OPERATING BUDGET EXPENSE General Fund 2/13/12 ORD NO. 489 - 01/19 General Fund 2/13/12 CANNON SUBDIVISION 01/26 General Fund TOTAL Police Protection Police Protection TOTAL Administration Planning TOTAL SUN PATRIOT NEWSPAPERS 2/13/12 ORD NO. 489 General Fund Administration 2/13/12 PLANNING COMM 01/28 General Fund Planning TOTAL 69.83 TOTAL: PANCHYSITYN, JEAN 2/13/12 FILTER FOR REFRIG General Fund Municipal Buildings TOTAL: PERA 1/31/12 P/R DEDUCTS -PERA General Fund NON - DEPARTMENTAL 1/31/12 P/R DEDUCTS -PERA General Fund Administration 1/31/12 P/R DEDUCTS -PERA General Fund Finance 1/31/12 P/R DEDUCTS -PERA General Fund Planning 1/31/12 P/R DEDUCTS -PERA General Fund Protective Inspections 1/31/12 P/R DEDUCTS -PERA General Fund City Engineer 1/31/12 P/R DEDUCTS -PERA General Fund Public Works 1/31/12 P/R DEDUCTS -PERA General Fund Ice & Snow Removal 1/31/12 P/R DEDUCTS -PERA General Fund Parks & Recreation 1/31/12 P/R DEDUCTS -PERA Southshore Communi Senior Community Cente 1/31/12 P/R DEDUCTS -PERA Water Utility Water 1/31/12 P/R DEDUCTS -PERA Sanitary Sewer Uti Sewer 1/31/12 P/R DEDUCTS -PERA Recycling Utility Recycling 1/31/12 P/R DEDUCTS -PERA Stormwater Managem STORMWATER MANAGEMENT TOTAL: PETTY CASH SHOREWOOD TRUE VALUE SO LK MTKA POLICE DEPT SUN NEWSPAPERS 2/13/12 RECYCLING MTG HOSTED @ C.H Recycling Utility Recycling TOTAL: 2/13/12 FLOORS 2/13/12 SUPPLIES 2/13/12 BOLT 2/13/12 PART 2/13/12 WOOD SCREW 2/13/12 PAINT 2/13/12 PART 2/13/12 PARTS 2/13/12 TAPES 2/13/12 PAINTS 2/13/12 PAINTS 2/13/12 PAINT 2/13/12 PAINT 2/13/12 PARTS 2/13/12 PAINTS General Fund General Fund General Fund General Fund General Fund General Fund Water Utility Water Utility Water Utility Water Utility Water Utility Water Utility Water Utility Water Utility Water Utility Public Works Public Works Public Works Public Works Parks & Recreation Parks & Recreation Water Water Water Water Water Water Water Water Water 2/13/12 HENN CTY PROCESSING FEE General Fund 2/13/12 OPERATING BUDGET EXPENSE General Fund 2/13/12 ORD NO. 489 - 01/19 General Fund 2/13/12 CANNON SUBDIVISION 01/26 General Fund TOTAL Police Protection Police Protection TOTAL Administration Planning TOTAL SUN PATRIOT NEWSPAPERS 2/13/12 ORD NO. 489 General Fund Administration 2/13/12 PLANNING COMM 01/28 General Fund Planning TOTAL 69.83 02 -09 -2012 12:23 AM C O U N C I L REPORT BY VENDOR- FEBRUARY 13, 2012 PAGE: 6 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT T- MOBILE 2/13/12 952 - 463 -5836 - BRIAN HECK General Fund Administration 87.86 TOTAL: 87.86 TOTAL PRINTING SERVICES 2/13/12 FEB SVC General Fund Administration 676.78 2/13/12 FEB SVC - KID'S CLASS INSE General Fund Parks & Recreation 363.81 2/13/12 FEB SVC - INSERT Southshore Communi Senior Community Cente 543.45 2/13/12 SPRING GARDEN FAIR BROCHUR Southshore Communi Senior Community Cente 242.00 TOTAL: 1,826.04 TWIN CITY GARAGE DOOR CO. 2/13/12 REPAIR BROKEN SPRINGS GARA General Fund Public Works 1,184.00 TOTAL: 1,184.00 TWIN CITY WATER CLINIC 2/13/12 COLIFORM BACTERIAS Water Utility Water 100.00 TOTAL: 100.00 VERIZON WIRELESS 2/13/12 612- 865 -3582 - BRAD NIELSE General Fund Planning 125.14 2/13/12 L.S. PHONE SERVICES Sanitary Sewer Uti Sewer 216.30 TOTAL: 341.44 VOYAGER FLEET SYSTEMS, INC. 2/13/12 THRU 01/24/12 General Fund Public Works 2,812.41 TOTAL: 2,812.41 WARNER CONNECT 2/13/12 HP DESKTOP 8200 ELITE MINI Technology Fund TECHNOLOGY FUND 1,297.37 TOTAL: 1,297.37 WASTE MANAGEMENT OF WI -MN 2/13/12 24200 SMITHTOWN RD -PUB WOR General Fund Public Works 376.75 2/13/12 5735 COUNTRY CLUB RD -SSCC Southshore Communi Senior Community Cente 163.82 TOTAL: 540.57 WELLS FARGO HEALTH BENEFIT SVCS 1/31/12 P/R DEDUCTS -HSA General Fund NON - DEPARTMENTAL 1,366.43 1/31/12 P/R DEDUCTS -HSA General Fund Administration 11,865.17 TOTAL: 13,231.60 WENCK ASSOCIATES, INC. 2/13/12 PROJ 2739 -01 APPLE RD CHAN Stormwater Managem STORMWATER MANAGEMENT 1,165.21 TOTAL: 1,165.21 WESTSIDE WHOLESALE TIRE 2/13/12 TIRES FOR DODGE VAN General Fund Public Works 334.11 TOTAL: 334.11 WM. MUELLER & SONS, INC. 2/13/12 CONCRETE General Fund Public Works 2,543.12 TOTAL: 2,543.12 WSB AND ASSOCIATES, INC. 2/13/12 NIELSON DRIVE Street Capital Imp Street Capt Improvemen 192.00 2/13/12 MEADOWVIEW NEIGHBORHOOD -RD Street Capital Imp Street Capt Improvemen 576.00 2/13/12 AUG -2011 SEAL COAT Street Capital Imp Street Capt Improvemen 3,048.00 2/13/12 GIS & CAD SUPPORT Sanitary Sewer Uti Sewer 136.00 2/13/12 AUG -VA LK CULVERT Stormwater Managem STORMWATER MANAGEMENT 384.00 TOTAL: 4,336.00 XCEL ENERGY 2/13/12 SVC 11/27 -01 /10 General Fund Municipal Buildings 299.97 2/13/12 SVC 11/27 -01 /10 General Fund Police Protection 4.19 2/13/12 SVC 11/27 -01 /10 General Fund Public Works 385.12 2/13/12 5700 CTY RD 19 General Fund Traffic Control /Str Li 34.15 2/13/12 5700 CTY RD 19 UNIT LIGHTS General Fund Traffic Control /Str Li 173.80 2/13/12 SVC 11/27 -01 /10 General Fund Traffic Control /Str Li 25.62 2/13/12 SVC 11/27 -01 /10 General Fund Traffic Control /Str Li 3,289.68 02 -09 -2012 12:23 AM C O U N C I L REPORT BY VENDOR- FEBRUARY 13, 2012 PAGE: VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT 2/13/12 SVC 11/27 -01 /10 General Fund Parks & Recreation 2/13/12 5735 COUNTRY CLUB RD Southshore Communi Senior Community Cente 2/13/12 24253 SMITHTOWN ROAD Water Utility Water 2/13/12 SVC 11/27 -01 /10 Water Utility Water 2/13/12 SVC 11/27 -01 /10 Water Utility Water 2/13/12 SVC 11/27 -01 /10 Water Utility Water 2/13/12 SVC 11/27 -01 /10 Sanitary Sewer Uti Sewer TOTAL: * *PAYROLL EXPENSES 1/31/2012 - 99/99/9999 General Fund Administration General Fund Finance General Fund Planning General Fund Protective Inspections General Fund City Engineer General Fund Public Works General Fund Ice & Snow Removal General Fund Parks & Recreation Southshore Communi Senior Community Cente Water Utility Water Sanitary Sewer Uti Sewer Recycling Utility Recycling Stormwater Managem STORMWATER MANAGEMENT TOTAL: FUND TOTALS 101 General Fund 366,216.07 307 2007A EDA Debt - W Fire 740.00 308 2007B EDA Debt - Police 745.00 309 2007C EDA Debt - E Fire 740.00 401 Public Facility Fund 1,631.00 404 Street Capital Improvemen 3,816.00 408 Technology Fund 1,297.37 450 Community Infrastructure 111.00 490 Southshore Community Ctr. 9,935.61 601 Water Utility 14,216.34 611 Sanitary Sewer Utility 31,890.73 621 Recycling Utility 13,961.76 631 Stormwater ManagementUtil 2,023.83 880 Escrow Deposit Agency 2,000.00 GRAND TOTAL: 449,324.71 ------------------------- - - - - -- 7 AMOUNT 202.89 643.47 118.50 277.72 829.27 1,979.01 418.09 8,681.48 9,939.27 5,297.62 5,307.90 3,422.12 2,911.16 10,460.85 3,086.02 4,792.42 525.21 4,776.30 1,767.22 179.34 413.10 52,878.53 TOTAL PAGES: 7 ® #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Pay Equity Report Meeting Date: Monday, February 13, 2012 Prepared by: Brian Heck, City Administrator Reviewed by: Bruce DeJong, Finance Director and Jean Panchyshyn, Deputy Clerk Attachments: 2012 Pay Equity Report Policy Consideration: Acceptance and approval of 2012 Pay Equity Report Background: Every three years, local governments are required to prepare and submit to the Minnesota Department of Management and Budget a pay equity compliance report. The report is prepared using a program developed by the state. The purpose of the report is to determine if female dominated classes are underpaid in comparison to male dominated classifications and the amount a classification is underpaid or overpaid based on predicted compensation. Staff completed the report, which is attached, and it appears the city is in compliance. Please keep in mind that this report captures the past three years — 2009, 2010, and 2011. The city will prepare another compliance report at the end of 2014 and this report will incorporate any classification adjustments made this year. Staff is asking Council to approve the report, authorize the Mayor to sign the report, and approve submittal to the state. Financial or Budget Considerations: There is no financial obligation as a part of this report. Options: 1) Approve the report and authorize signature and submittal; 2) Do nothing Recommendation / Action Requested: Staff recommends Council approve the report and authorize the mayor to sign and staff to submit the report to the state. Next Steps and Timelines: If approved, staff will send the report following the mayor's signature. Connection to Vision / Mission: Ensuring the city maintains an equitable compensation system promotes the attraction and retention of quality employees, which results in the provision of quality public services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Pay Equity Implementation Report Part A: Jurisdiction Identification Jurisdiction: Contact: Jurisdiction Type: Phone: E -Mail: 2/1/2012 Part B: Official Verification 1. The job evaluation system used measured skill, effort responsibility and working conditions and the same system was used for all classes of employees. The system used was: Description: 2. Health Insurance benefits for male and female classes of comparable value have been evaluated and: 3. An official notice has been posted at: (prominent location) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: (governing body) (chief elected official) Part C: Total Payroll is the annual payroll for the calendar year just ended December 31. Checking this box indicates the following: - signature of chief elected official - approval by governing body - all information is complete and accurate, and - all employees over which the jurisdiction has final budgetary authority are included Date Submitted: 0 Compliance Report Jurisdiction: Shorewood 5755 Country Club Road Shorewood MN 55331 Report Year: 2012 Case: 2 - 2012 DATA (Shared (Jur and MMB)) Contact: Bruce DeJong Phone: (952) 960 -7903 E -Mail: bdejong @ci.shorewood.mn.us The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION # Job Classes # Employees Avg. Max Monthly Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 83.33 * Male Female Balanced All Job Classes Classes Classes Classes 10 5 0 15 14 6 0 20 6,322.98 5,089.67 5,952.99 B. T -test Results Degrees of Freedom (DF) = 18 Value of T = 1.016 a. Avg. diff. in pay from predicted pay for male jobs = $47 b. Avg. diff. in pay from predicted pay for female jobs = ($183) III. SALARY RANGE TEST = 0.00 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 5.00 B. Avg. # of years to max salary for female jobs = 0.00 IV. EXCEPTIONAL SERVICE PAY TEST= 0.00 (Result is B divided by A) A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0.00) Male Female Classes Classes a. # At or above Predicted Pay 5 2 b. # Below Predicted Pay 5 3 c. TOTAL 10 5 d. % Below Predicted Pay 50.00 60.00 (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T -test Results Degrees of Freedom (DF) = 18 Value of T = 1.016 a. Avg. diff. in pay from predicted pay for male jobs = $47 b. Avg. diff. in pay from predicted pay for female jobs = ($183) III. SALARY RANGE TEST = 0.00 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 5.00 B. Avg. # of years to max salary for female jobs = 0.00 IV. EXCEPTIONAL SERVICE PAY TEST= 0.00 (Result is B divided by A) A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0.00) Predicted Pay Report for Shorewood Case: 2012 DATA 11000 10000 9000 8000 U) 7000 6000 5000 2/1/2012 0 200 400 600 800 1000 Points . .... . .... . Male Jobs 5, Female Jobs Balanced Jobs —Predicted Pay --- Line Continuation (Min) ---- Line Continuation (Max) 1200 Page 1 of 2 Predicted Pay Report for Shorewood 2/1/2012 Case: 2012 DATA Job Nbr Job Title Nbr Males Nbr Females Total Nbr Job Type Job Points Max Me Salary Predicted Pay Pay Difference 1 Light Equipment Operator (LEO) 4 0 4 Male 183 $4,515.33 $4,531.42 ($16.09) 2 Communications Coordinator 0 1 1 Female 183 $4,559.00 $4,531.42 $27.58 3 Utility Maint Operator 2 0 2 Male 192 $4,692.13 $4,606.74 $85.39 4 Receptionist/Admin Asst. 0 2 2 Female 194 $4,559.00 $4,62124 ($64.24) 5 LEO -Shop Technician 1 0 1 Male 208 $4,603.73 $4,740.52 ($136.79) 6 Sr. Accounting Clerk 0 1 1 Female 238 $5,638.00 $4,991.59 $646.41 7 Utility Lead Worker 1 0 1 Male 245 $5,080.40 $5,050.05 $30.35 8 Assistant Planner 0 1 1 Female 314 $4,744.00 $6,363.64 ($1,619.64) 9 Building Official 1 0 1 Male 362 $7,177.00 $6,347.33 $829.67 10 Exec. Secr. /Deputy Clerk 0 1 1 Female 375 $6,479.00 $6,505.69 ($26.69) 11 City Engineer 1 0 1 Male 511 $7,379.00 $7,865.99 ($486.99) 12 Planning Director 1 0 1 Male 542 $8,220.00 $7,899.35 $320.65 13 Finance Director/Treasurer 1 0 1 Male 677 $8,969.00 $9,000.07 ($31.07) 14 Director of Public Works 1 0 1 Male 732 $9,427.00 $9,378.49 $48.51 15 Administrator 1 0 1 Male 1,040 $10,220.00 $10,243.34 ($23.34) Job Number Count: 15 Page 2 of 2 Shorewood Job Class Data Entry Verification List LGID 1048 Case: 2012 DATA Job Class Nbr Nbr Class Jobs Min Mo Max Mo Yrs to Max Yrs of Exceptional N br Title Males Females Type Points Salary Salary Salary Service Service Pay 1 Light Equipment Operator 4 0 M 183 $3,702.40 $4,515.33 5.00 26.00 2 Communications Coordina 0 1 F 183 $3,730.00 $4,559.00 0.00 4.00 3 Utility Maint Operator 2 0 M 192 $3,87910 $4,692.13 5.00 24.00 4 Receptionist/Admin Asst. 0 2 F 194 $3,730.00 $4,559.00 0.00 14.00 5 LEO -Shop Technician 1 0 M 208 $3,790.80 $4,603.73 5.00 13.00 6 Sr. Accounting Clerk 0 1 F 238 $4,613.00 $5,638.00 0.00 8.00 7 Utility Lead Worker 1 0 M 245 $4,163.47 $5,080.40 5.00 38.00 8 Assistant Planner 0 1 F 314 $3,881.00 $4,744.00 0.00 23.00 9 Building Official 1 0 M 362 $5,872.00 $7,177.00 0.00 22.00 10 Exec. Secr. /Deputy Clerk 0 1 F 375 $5,301.00 $6,479.00 0.00 11.00 11 City Engineer 1 0 M 511 $6,037.00 $7,379.00 0.00 5.00 12 Planning Director 1 0 M 542 $6,725.00 $8,220.00 0.00 28.00 13 Finance Director/ reasurei 1 0 M 677 $7,338.00 $8,969.00 0.00 1.00 14 Director of Public Works 1 0 M 732 $7,713.00 $9,427.00 0.00 16.00 15 Administrator 1 0 M 1,040 $8,362.00 $10,220.00 0.00 3.50 Job Number Count: 15 i, — : I -- City of Shorewood Council Meeting Item Title / Subject: Christmas Lake Estates — Preliminary Plat Meeting Date: 13 February 2012 Prepared by: Brad Nielsen Reviewed by: James Landini Attachments: Staff Memorandum, dated 10 January 2012 Staff Memorandum, dated 31 January 2012 E -mail Memorandum from MCWD, dated 8 February 2012 #sB MEETING TYPE Regular Meeting Policy Consideration: Should the City approve a preliminary plat, subdividing the property located at 6040 Christmas Lake Road into three residential lots? Background: Eric Zehnder, Zehnder Home, Inc. proposes to subdivide the property at 6040 Christmas Lake Road into three residential lots. Complete background is provided in the attached staff reports. The Planning Commission held a public hearing to consider this application on 17 January, at which time they voted to continue the hearing to 8 February, pending resolution of certain issues raised at the hearing. The Developer subsequently submitted revised plans which addressed the items raised by the Planning Commission and the Commission voted unanimously to recommend approval of the revised preliminary plat, subject to the staff's recommendations and incorporating the comments of the MCWD. Financial or Budget Considerations: Processing of the plat is paid for through the City's development fees. Subdivision of the property will generate $2400 in local sanitary sewer access charges and $10,000 in park dedication fees. Options: Approve the preliminary plat as recommended by the Planning Commission, approve the plat with modifications, or deny the plat. Recommendation / Action Requested: It is recommended that the preliminary plat be approved per the recommendations of the Planning Commission. Staff should be directed to prepare a resolution for the next Council meeting. Next Steps and Timelines: The applicant must submit a final plat within six months of the approval of the preliminary plat. Connection to Vision / Mission: The plat approval process provides for a healthy environment and sustainable tax base. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, JANUARY 17, 2012 MINUTES CALL TO ORDER Chair Geng called the meeting to order at 7:03 P.M. ROLL CALL COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. Present: Chair Geng; Commissioners Charbonnet, Davis, Garelick, Hasek, and Hutchins; Administrator Heck; Planning Director Nielsen; and Council Liaison Hotvet Absent: Commissioner Arnst APPROVAL OF AGENDA Hutchins moved, Hasek seconded, approving the agenda for January 17, 2012, as presented. Motion passed 6/0. APPROVAL OF MINUTES • December 6, 2011 Hasek moved, Charbonnet seconded, Approving the Planning Commission Meeting Minutes of December 6, 2011, as amended in Item 6 to change the name of the item to "DISCUSS LIFE - CYCLE HOUSING ". Motion passed 6/0. 1. 7:00 P.M. PUBLIC HEARING — PRELIMINARY PLAT — CHRISTMAS LAKE ESTATES Applicant: Eric Zehnder Location: 6040 Christmas Lake Road Chair Geng opened the Public Hearing at 7:05 P.M., noting the procedures utilized in a Public Hearing. He explained items acted upon this evening would be placed on a January 23, 2012, Regular City Council meeting agenda for further review and consideration. Director Nielsen stated Eric Zehnder, Zehnder Homes, Inc., has arranged to purchase approximately 3.5 acres of land at 6040 Christmas Lake Road. The developer proposes to remove the existing house on the property and plat it into three single - family residential lots. The house is served by a long driveway off of Christmas Lake Road. Nielsen explained the property is zoned R -IA, Single - Family Residential, as is all of the property surrounding it. Approximately the easterly one -third of the site lies within the "S ", Shoreland District. The Shoreland District has a lower hardcover percentage; 25 percent versus 30 percent. The center of the site consists of wetland and the easterly side of the site is relatively open. Two of the proposed lots will front Christmas Lake Road. The westerly lot will be accessed by Christmas Lane. CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 17, 2012 Page 2 of 14 With regard to the analysis of the case, Nielsen stated all three proposed lots meet or exceed the minimum size requirements for the R -IA zoning district which are 40,000 square feet in area, 120 feet in width and 150 feet in depth. They lots range in size from 40,922 to 66,625 square feet and average 49,687 square feet. All of the lots are buildable. The houses shown on the drawings are for illustrative purposes; they are intended to show how a house would fit on each site. Nielsen explained the wetland / buffer setback exhibit shows a wetland buffer setback on Lot 2 that is less than what the City Code requires. The developer's consultants have based the buffer and setback on the Minnehaha Creek Watershed District (MCWD) requirements. The MCWD's requirements can be less than the City's depending on the wetland. The City Code does not allow for buffer averaging. The plat must comply with the 35 -foot natural buffer and the 15 -foot setback from the buffer requirements. Nielsen stated the illustrative style of house shown on Lot 2 probably won't work. It is a garage forward design and the building is relatively deep. The house on that lot will have to be a little longer and shallower. The developer must also leave enough room at the rear of the house for patios and decks. Lot 1 still has plenty of depth to accommodate a building site. Nielsen explained the proposed plat takes advantage of existing streets. Both Christmas Lane and Christmas Lake Road are substandard with respect to right -of -way (ROW) width. Code requires 50 feet. The ROW on Christmas Lake Road is 49.5 wide and therefore needs only one -half foot of dedication. The ROW on Christmas Lane is only 33 feet wide. Staff suggests that only one -half of the deficiency (8.5 feet) come off of this property. The other half would come off the property to the south of Christmas Lane when/if it is developed further. With regard to grading, Nielsen explained the City Engineer has looked at the plat. The developer has provided a proposed grading plan for the three building sites. It shows elevated home sites, especially for Lots 1 and 2. The proposed house on Lot 3 is located very close to where the current house is located. The grading plan indicates the proposed houses will be walkout designs. Staff is confident that the sites are buildable at minimum with a slab on grade. Staff does not have enough information to determine if walkout designs will be acceptable. The City Engineer has asked for the stormwater calculations for the wetland area and water table information to determine what the low -floor elevation can be. That will not be provided until the final grading plan is submitted with the final plat. The applicant has been asked to submit a cut and fill plan/calculation as part of the final plat submission. If the fill amount exceeds 300 cubic yards total the applicant will have to apply for a conditional use permit (C.U.P.) for the fill prior to bringing it on to the sites. The applicant intends to bring the fill on to each site as it is developed. They don't intend to do plat grading in advance. The City Engineer doesn't have any problem with that provided it complies with the approved grading plan. The driveway for the existing house will eventually be removed and the culvert under the driveway will be replaced by a drainage swale. Rather than do that work as part of the plat, the developer proposes to do it in conjunction with house construction. Nielsen stated the property owner to the south has expressed concern about the potential for water to backup on to their property as a result of this plat. After a preliminary look the City Engineer thinks the water would have to go up six feet to get back to the culvert. The water would likely end up somewhere other than the adjacent property. Staff will know more about that when the stormwater calculations are submitted with the final plat. The removal of the driveway and reconnection of the two wetland basins is viewed as a positive improvement to site drainage. Erosion control will be addressed in conjunction with house construction on the lots. CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 17, 2012 Page 3 of 14 Nielsen explained sanitary sewer exists on three sides of the subject property. The existing home is served by a stub on Christmas Lake Road. This will undoubtedly change upon removal of the existing driveway. As part of the final plat, the developer must demonstrate how sewer service will be provided to Lot 3. Prior to release of the final plat the developer must pay local sanitary sewer access charges in the amount of $2400 ($1200 per lot). Credit is allowed for the existing house on the property. Nielsen noted the City does not have municipal water service available to this area. The lots will be served by private wells. Nielsen explained the City's Code requires the developer to pay $5000 per new lot for park dedication fees. Credit is allowed for the existing house. Therefore, the total park dedication requirement is $10,000. Nielsen noted most of the trees are located along the westerly and northerly boundaries and there are some trees scattered throughout the property. There is no street or utility construction involved with the plat itself. Therefore, no trees will be removed until construction of the houses starts on the lots. He stated Staff recommends preservation and restoration be addressed with individual building permits. Each permit application will show what trees exist on the site, which ones will be protected and which will be removed. Removed trees will have to be replaced according to the City's preservation and reforestation policy Nielsen also noted that the developer is not proposing street lights. Any such request would have to be made by future property owners. Nielsen stated Staff recommends approval of the Christmas Lake Estates preliminary plat subject to the following conditions. 1. The final grading plan to be submitted with the final plat should include the following. a. Cut and fill calculations indicating how much, if any, fill will be required to be brought in. The developer is hereby advised that any more than 100 cubic yards of material per lot to be imported will require a conditional use permit. b. Storm water runoff calculations must be submitted in order to confirm what type of building design will be allowed and to determine if any type of on -site ponding will be required. It's unlikely any ponding will be required. c. The wetland buffer and setback should be revised on the preliminary plat and grading plan to reflect Shorewood's requirements. d. The grading plan should be revised to show an illustrative house plan with less depth, allowing adequate space for decks and patios. e. The final plat should include a provision stating that the existing driveway to Lot 3 will be removed upon construction of a house on Lot 2 or demolition of the house on Lot 3, whichever comes first. 2. The utility plan should indicate how Lot 3 will be served by sanitary sewer. 3. Prior to final plat release, the developer must pay $2400 in local sanitary sewer access charges. CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 17, 2012 Page 4 of 14 4. Prior to release of the final plat, the developer must pay $10,000 in park dedication fees. 5. Tree preservation and reforestation will be addressed with individual building permits. Eric Zehnder, President of Zehnder Homes, Inc. stated Director Nielsen summed things up pretty well and that he is willing to answer any questions the Planning Commission has. He explained the houses that will be built on the sites will be mid to upper price point houses. They will be consistent with the houses in the area. Chair Geng opened the Public Testimony portion of the Public Hearing at 7:25 P.M. Lynn Powers, 6075 Brand Circle stated her and her husband's property is adjacent to the subject property. She asked what the anticipated value of the new houses will be. Mr. Zehnder stated he anticipates the minimum price (the base price) to be around $600,000. Mr. Zehnder noted he is a custom home builder so it is likely they will sell for more than that. Ms. Powers stated she and her husband don't think the proposed subdivision will cause more of a problem with stormwater runoff She noted they currently have a problem between their property and the King's property. The stormwater flows off of the highway and pools in the driveway and at the bottom of Brand Circle. She stated they don't want that problem to be exacerbated. She asked if there is any anticipated impact on the water table by the draw down from the three new wells. Director Nielsen clarified there will only be two new wells; there already is one. He explained the question about the impact of new wells on the water table basically comes up with each new plat. There hasn't been any problem to date because of draw down by new wells. New wells go relatively deep. The only problem there has been is with older, shallower wells independent of whether or not new houses are built. He explained that with regard to the stormwater runoff problem at Brand Circle the subject property drains entirely to the wetland on the property and ultimately to the north. The new sites will also drain to that wetland. Therefore, there shouldn't be any impact on the property to the west. He stated he will mention the pooling issue on Brand Circle to the City Engineer. Nancy Peterson, 21355 Christmas Lane stated her and her husband Rodney's property is located to the south of the subject property. She noted they sent a letter to the City earlier in the day asking a couple of questions. She asked what the proposed three houses with foundations and the three driveways on to the new sites do to the wetland. Director Nielsen responded the only effect this plat will have on the wetland will be to help restore it. He explained the current driveway somewhat dams up the stormwater. When that driveway is removed the stormwater flow will be restored going to the north. The new houses will be 50 feet away from the edge of the wetland. There is a 35 -foot buffer plus a 15 -foot setback. Once the old driveway is removed there will be a large drainage swale to help the stormwater flow to the north. Ms. Peterson asked what the value of the new houses will be, and if the new three sites have been sold or are they spec homes. Commissioner Hasek stated Mr. Zehnder stated the base price will start at around $600,000 and no building permits have been issued as of yet. In response to another question from Ms. Peterson, Mr. Zehnder stated that price includes the lot. Mr. Zehnder explained the priced of the lots are anticipated to cost $175,000 — $225,000. He noted if none of the lots are sold right away the plan is to build one spec house on Lot 1 and hopefully pre sell the other two. Ms. Peterson stated there is quite a slope going down from the road to the wetland. She asked how much fill will be put in there and what kind will it be. Mr. Zehnder responded the final grading plan has not CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 17, 2012 Page 5 of 14 been developed yet. Mr. Zehnder noted he hires an engineering firm to develop the final grading plan for him. He noted the soils will be consistent with what is on the property. David Pemberton, a land surveyor with Sathre- Bergquist, Inc. ( an engineering and land surveyor firm Mr. Zehnder has contracted with), explained the preliminary grading plan indicates on Lot 1 a garage floor elevation of 962 and the current elevation out at the street is 965. Ms. Peterson commented that the garage is close to the road. Mr. Pemberton explained if the houses are allowed to be a walkout design the basement floor will be at 953.66. The wetland elevation out in the back yard is about 951.5. Mr. Pemberton then explained the amount of fill required for each new site will vary based on the size of the house and basement (how much is taken out to put the footings in). He also explained the drainage will flow around the house and down to the wetland following a pattern similar to what occurs today with the exception it will flow around the house. Director Nielsen stated he spoke with Bob Molstad, an engineer with Sathre - Bergquist, the previous week who indicated the intent is to balance the cut and fill on the properties to the extent possible. He commented that is always a developer's intent. The plan is to take the material that is excavated for the foundations and use it to fill around the house and achieve the grades Mr. Pemberton spoke of If the excavated material isn't sufficient to accomplish that some additional fill may have to be brought in. In response to a question from Commissioner Hasek, Director Nielsen explained the 100 cubic yards of fill per lot referenced earlier is imported material. Mr. Peterson asked if there is a guarantee that there will be no change in the drainage from the three new houses on to her property. Director Nielsen responded the City will not guarantee that. It will guarantee the City Engineer will look at the design criterion a developer is charged with accommodating to make sure the plat is designed to that standard which is two back -to -back 100 -year storms. He noted if a 500 - year storm comes along there will be a change in the stormwater flow. Ms. Peterson asked what her and her husband's recourse would be if there is a change. Director Nielsen stated with an event change (e.g. a 500 -year storm) there wouldn't be any recourse. Ms. Peterson then asked Director Nielsen to explain the reason for taking property on the south side of Christmas Lane for the ROW. Director Nielsen explained when and if her property is developed further (i.e., subdivided) 8.5 feet would be taken for Christmas Lane ROW. Nielsen noted the City's subdivision requires that. He explained the Peterson's, or a new owner of their property, would be subject to the same requirements as the Christmas Lake Estates are if the Peterson property were to be subdivided. He also explained if the Peterson property were already subdivided into lots and was not subject to any additional development potential later on the entire ROW deficiency would have been taken off the property on the north side of Christmas Lane (the subject parcel). If the Peterson property is never subdivided the City will never get the remaining 8.5 feet of ROW it wants. Ms. Peterson asked to see a copy of the City Ordinance relating to this. Nielsen noted it is Subdivision 1202 in the City Code. Rodney Peterson, 21355 Christmas Lane stated he and his wife have discussed this quite thoroughly. He asked if a proposed driveway will encroach into the wetland area. Chair Geng stated the proposed driveway does encroach on the wetland setback. Director Nielsen explained the City Ordinance does allow encroachment into the wetland setback by driveways where it is necessary. But, Staff doesn't think that is necessary in this case and recommends the driveway be moved out of the 15 -foot wide setback. Doing that will affect one tree located approximately midway up the driveway. The question becomes wetland setback or tree and Staff recommends planting a reforestation tree or two rather than encroaching into the wetland setback. Mr. Peterson asked if there is room to move the driveway out. Nielsen CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 17, 2012 Page 6 of 14 responded there is. Mr. Peterson asked how far the driveway needs to be from the property line. Nielsen responded five feet. Mr. Peterson asked how the stormwater is going to drain and not come on to their property when the elevation level on the new lot is increased. Chair Geng clarified that Mr. Peterson's is talking about the western boundary of the proposed Lot 3 and the construction of the driveway from Christmas Lane north to the proposed building site on Lot 3. Geng explained the water currently naturally flows from west to east to the wetland and Mr. Peterson is concerned that the proposed north/south driveway on Lot 3 may somehow change that natural drainage pattern. It was clarified the elevation of the area where the new driveway will go is not going to be raised. Mr. Peterson suggested the area for the driveway be raised somewhat because it currently gets pretty wet in that area. Ms. Peterson asked if this has already been decided. Chair Geng explained this evening the Planning Commission is considering an application for a preliminary plat for the redevelopment of the property located at 6040 Christmas Lake Road. He noted that the Planning Commission is just an advisory board. It only makes recommendations to the City Council. The City Council will consider this matter at its January 23, 2012, meeting. Council will decide whether or not to approve the preliminary plat. Mark Themig, 21780 Lilac Lane stated he does not own an adjacent property but he does live in the neighborhood. He noted he walks around the neighborhood quite a bit. He stated he thought the developer's plans to build upscale homes fits well with the neighborhood. He commented that he hopes the apple trees are saved. He explained that he tried to do a project in the City two years ago and he had to request variances to make some things happen. Unfortunately, the City was adamant about following its rules and guidelines. Based on his experience, he believes the Planning Commission will ensure the developer doesn't inadvertently impact the Peterson's property. And, he also believes the developer will do the right thing based on what he heard this evening. He stated he thought what is proposed will be a great addition to the neighborhood and raise the tax base. Chair Geng closed the Public Testimony portion of the Public Hearing at 7:51 P.M. Commissioner Davis asked the surveyor (Mr. Pemberton) if the contours on the grading plan are survey contours or city topography. Mr. Pemberton responded it's a combination of both. Davis then asked how far beyond the boundary of the property was surveyed. Mr. Pemberton responded that on the east side all of Mr. Fayfield's property was surveyed. On the west there was some overlap. Davis also asked the Peterson's if they have any drainage problems currently. Ms. Peterson responded there is a swale today. Mr. Pemberton explained they surveyed toward the Peterson property and tied things together after locating a couple of the Peterson property corners. Mr. Pemberton noted they did locate the culvert that goes from the Peterson property north to the subject property. Commissioner Hutchins stated that when looking at the drainage plan it appears the land to the north of the subject property is also staked. He asked Director Nielsen if he is aware of any development plans for that piece of property. He then asked if the impact of the additional drainage, due to the increased hardcover, on the large wetland in the middle of the subject property and the small wetland on the northerly edge of the property was considered. Director Nielsen noted that normally the property downstream is the main concern, but upstream is also considered. Nielsen explained that when the City Engineer receives the stormwater calculations for the wetland area he can assess the impacts thoroughly. He then explained that the rate of runoff after development can not exceed the rate of runoff prior to development. If the stormwater calculations indicate that rate of stormwater leaving the site will be faster CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 17, 2012 Page 7 of 14 than what exists today the developer will have to install some type of retention pond to hold the stormwater for a period of time and control the rate of runoff. The same thing holds true if the stormwater is backing up. Chair Geng asked if in general a retention pond could be created in a wetland buffer. Director Nielsen responded it could. Commissioner Hasek asked if there is a list of the surveyed trees on the subject property. Commissioner Davis noted they are indicated on the tree survey included in the meeting packet. Hasek commented that the plum tree on the subject property has not been pruned in a long time and is not worth keeping. Therefore the driveway can be moved to the west and that tree sacrificed. Hasek stated that tree 41501 is a walnut tree not an ash tree. He recommended leaving the walnut tree on the property if possible. Hasek then asked if decks are allowed in wetland buffers. Nielsen responded they are not. Hasek went on to ask how far above flood elevation a basement walkout has to be. Nielsen stated he thought it is 3 feet, but he is not totally sure of that. Hasek stated if that is true he suggested that after the current driveway is removed the City Engineer may want to encourage the developer to lower the area slightly because the area of that elevation will be close to the basement elevation on Lot 2. Hasek then asked about the fire lane trail from Brand Circle to Christmas Lane. Director Nielsen explained that street used to go through. The neighbors petitioned to have it closed off. The City decided to install a cul -de -sac (which the residents paid for) and closed off the thru street leaving it as fire access only. Hasek commented that the ROW for Brand Circle is only 40 feet wide. Hasek asked if the small segment of trail is reflected on the trail map in the Trail Plan. Nielsen stated the map doesn't show a trail on Christmas Lake Road or Christmas Lane. Nielsen noted that trail segment is counted as an on- street trail. Commissioner Davis stated she would like the plat drawing to reflect more appropriate house footprints based on what has been discussed this evening. She also wanted the drawings to reflect the driveway being moved out of the wetland setback and the tree removed. She also wanted clarifications included about not allowing decks and porches in wetland setbacks. Commissioner Hasek agreed. Mr. Zehnder stated that he spoke with Director Nielsen the previous week about the City not allowing wetland averaging. He noted he is fully aware a different style of home will have to be built on Lot 2 than what is currently illustrated. He stated a shallower home will be built instead; one that allows the homeowner to put a deck or porch on the rear of the house. He then stated the same house will not be constructed on all three lots. Hasek moved, continuing the Public Hearing for the preliminary plat for Eric Zehnder for the property located at 6040 Christmas Lake Road to the February 8, 2012, Planning Commission meeting. Chair Geng asked if there are any concerns regarding the 60 -day rule with regard to this request. Director Nielsen responded the City will have to give notice to the applicant that it will not be able to satisfy the 60 -day rule for acting on this request. The notice can extend the time to 120 days. Chair Geng asked Mr. Zehnder what the impact would be to him if Council action on this item is delayed until mid to late February 2012. Mr. Zehnder stated once Council approves the preliminary plat is it considered an approved plat. Director Nielsen stated if Council wants to approve the preliminary plat Staff will ask Council to direct Staff to draft a resolution which stipulates all of the conditions of the preliminary plat approval. As a practical matter once Council approves the preliminary plat it is approved. CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 17, 2012 Page 8 of 14 Mr. Zehnder stated if he received approval in February it is not an issue because nothing will start until April anyway. Davis seconded. Motion passed 6/0. Chair Geng closed the Public Hearing at 8:07 P.M Per Mr. Peterson's request, Director Nielsen explained what stormwater runoff means. Nielsen noted stormwater runoff calculations are discussed as part of the final plat consideration. He explained the stormwater calculations and the final grading plan are submitted as part of the final plat consideration. Council takes action on both the preliminary and final plat. 2. DISCUSSION — ZONING ORDINANCE TEXT AMENDMENT REGARDING ALLOWABLE FRONT YARD ENCROACHMENTS Director Nielsen explained that during its November 28, 2011, meeting Council discussed a variance request involving an entry structure encroaching into a front yard setback. The applicants withdrew their variance application at the end of that discussion. He noted the Planning Commission had recommended denying the request because it didn't meet the standards for granting a variance. He explained the applicants raised some issues with regard to older homes and how entry features are treated. Those issues generated consensus among the Planning Commissioners and Councilmembers to review the Zoning Code (the Code) to determine what, if any, change should be made in terms of allowable encroachments in the front yard setback area. He noted Code Section 1201.03 Subd. 3.c.(2) already allows small entries to be added on and encroach into the setback area up to four feet in order to create an energy airlock. There had been some agreement that the proposed covered walkway to the entry feature had some merit. The applicants were trying to make the entrance to their home more easily accessible by the disabled and elderly. Nielsen then explained that Staff was directed to review the Code and make amendment recommendations. He noted the meeting packet contains a copy of Staff's recommendations. He reviewed the recommendations which are as follows. 1. Add the definition of portico to the definitions section of the Code. "Portico — A covered walkway in the form of a roof supported by columns or pillars, usually attached to a building, and leading to an entrance of the building." 2. Define what is allowed for a portico, making it consistent with provision in 1201.03 Subd. 3.c.(2) for the airlock feature. a. The portico can be wider than four feet but can only encroach into the front yard setback four feet. b. The length of the portico can not be longer than 25 percent of the width of silhouette of the building, excluding eaves and including the garage, as viewed from the street. c. This area shall not be enclosed nor screened with mesh, glass, or other similar material, except for guardrails no higher than 42 inches and at last 60 percent open. d. Ramps and other devices for access to buildings and sites by disabled persons in compliance with the American Disabilities Act may encroach into any required front, side or rear setback, provided that a front setback of not less than 20 feet and side and rear setbacks of not less than five feet shall be maintained. (The current Code does not have a provision for ramp systems that rise above grade to encroach into the front yard setback.) CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 960 -7900 FAX (952) 474 -0128 • www.ci.shorewood.mmus • c1tyhaI1@ci.shorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen/James Landini DATE: 10 January 2012 RE: Christmas Lake Estates — Preliminary Plat FILE NO.: 405(11.14) BACKGROUND Eric Zehnder, Zehnder Homes, Inc., has arranged to purchase approximately 3.5 acres of land at 6040 Christmas Lake Road (see Site Location map - Exhibit A, attached). The developer proposes to remove the existing home on the property (see Exhibits B and C) and plat it into three single- family residential lots, as shown on Exhibit D. The property is zoned R -lA, Single - Family Residential, as is all of the property surrounding it. Approximately the easterly one third of the site lies within the "S ", Shoreland District. A mixture of hardwoods, somewhat dominated by ash trees, are located mostly on the west and north sides of the property. The center of the site consists of wetland and the easterly side of the site is relatively open. Two of the proposed lots will be served by Christmas Lake Road, while the westerly lot will be accessed by Christmas Lane. The lots range in size from 40,922 to 66,625 square feet and average 49,687 square feet. ISSUES AND ANALYSIS In the evaluation of the preliminary plat, the following issues should be considered: A. Zoning Code. All lots meet or exceed the minimum size requirements for the R -lA zoning district — 40,000 square feet in area, 120 feet in width and 150 feet in depth. The building pads shown on Exhibits D and F have ample width and depth to accommodate the homes as illustrated by the developer. The average depth of the is s r � PRINTED ON RECYCLED PAPER Memorandum Re: Christmas Lake Estates — Preliminary Plat 10 January 2012 building pad on Lot 2, at an average of 50 feet will necessitate a little different home design in order to leave room for patios and decks at the rear of the home (see wetland buffer discussion in C., below). This should be relatively easily resolved with a more linear design versus the "garage forward" designs illustrated in the plans. B. Subdivision Code. Street. The proposed plat takes advantage of existing streets, both of which are substandard with respect to right -of -way width. Christmas Lane is only 33 feet wide, whereas the Code requires 50 feet. Since there is development potential on the property to the south, this plat needs only to dedicate one half of the required deficiency, amounting to 8.5 feet of right -of -way. At 49.5 feet, the right -of -way on Christmas Lake Road needs only one -half foot of dedication, both of which are shown on the preliminary plat. 2. Grading, Drainage, Erosion Control and Utilities. a. Grading. Exhibit F includes a grading plan for the three building sites. The developer intends to grade each lot separately as building permits are obtained. This is acceptable with the understanding that the individual sites will adhere to the approved grading plan. He also intends to balance cut and fill on the site. A cut and fill plan/calculation will be required as part of the final plat submission. The grading plan indicates that all of the proposed homes will be walkout designs. As of this writing, we have not received runoff calculations or water table information adequate to assure that walkout designs will be acceptable. Nevertheless, all of the lots are considered buildable. Finally, the driveway for the existing house will be removed and the culvert under the driveway will be replaced by a drainage Swale. Rather than do that work as part of the plat, the developer proposes to do it in conjunction with home construction. Again, this is acceptable provided that the final plat contain a provision stating that the driveway will be removed, the swale graded and the wetland buffer restored no later than the construction of the home on Lot 2 or the demolition of the home on Lot 3, whichever occurs first. b. Drainage. We have already heard from one adjoining property owner expressing concern about the potential for water to back up onto their property as a result of this development. As mentioned, we have not seen storm water calculations relative to the plat. The final grading plan, to be submitted with the final plat, should include storm water runoff calculations. Based on that information, a retention pond may have to be constructed. It should be noted that the removal of the driveway and reconnection of the two wetland basins is viewed as a positive improvement to site drainage. The -2- Memorandum Re: Christmas Lake Estates — Preliminary Plat 10 January 2012 lots all have drainage and utility easements in accordance with Code requirements. Erosion control will be addressed in conjunction with home construction on the lots. Sanitary Sewer. Sanitary sewer exists on three sides of the subject property. Currently, the existing home is served by a stub on Christmas Lake Road. This will undoubtedly change upon removal of the existing driveway. As part of the final plat, the developer must demonstrate how sewer service will be provided to Lot 3. Prior to release of the final plat the developer must pay local sanitary sewer access charges in the amount of $2400 ($1200 per lot). Credit is allowed for the existing house on the property. d. Water. The City does not have municipal water service available to this area. The lots will be served by private wells. e. Park Dedication Fees. The Subdivision Code requires the developer to pay $5000 per lot for park dedication fees. Since credit is allowed for the existing house, the total park dedication requirement is $10,000. C. Wetlands. Shorewood's wetland regulations require that a 35 -foot natural buffer be maintained around the wetland on the property. A 15 -foot setback from the buffer is then required. The developer's consultants have based the buffer and setback on the Minnehaha Creek Watershed District requirements which can be less stringent than ours, depending on the type of wetland. Since our Code makes no provision for "buffer averaging ", the plat must comply with the 35/15 requirement. As shown on Exhibit E, this has a small impact on the buildable area of Lot 2. The depth of the buildable area on that lot ranges from 60 to 40 feet and averages 50 feet. As mentioned in A., above, this can easily be resolved by building design. The City's primary interest in this regard is that adequate room is provided for features such as decks and patios. The developer should revise the grading plan to show how a different house design could look on Lot 2, including space for exterior outdoor facilities. The proposed driveway for Lot 3 is located in the 15 -foot setback from the wetland buffer. While our Code allows this encroachment where necessary, it should be avoided if possible, or at least minimized. The developer's intent is to save a 10 -inch plum tree. Staff suggests that the tree be sacrificed in favor of the setback from the buffer. D. Tree Preservation/Reforestation. Since there is no street or utility construction involved with the plat itself, no trees will be removed until construction of the homes on the lots. It is therefore recommended that preservation and restoration be addressed with individual building permits. E. Street Lighting_ The developer is not proposing street lights. Any such request would have to be made by future property owners. -3- Memorandum Re: Christmas Lake Estates — Preliminary Plat 10 January 2012 RECOMMENDATION The preliminary plat for Christmas Lake Estates is considered to be consistent with Shorewood's development regulations. Approval is recommended subject to the following: 1. The final grading plan to be submitted with the final plat should include: a. Cut and fill calculations indicating how much, if any, fill will be required to be brought in. The developer is hereby advised that any more than 100 cubic yards of material per lot to be imported will require a conditional use permit. b. Storm water runoff calculations must be submitted in order to confirm what type of building design will be allowed and to determine if any type of on- site ponding will be required. The wetland buffer and setback should be revised on the preliminary plat and grading plan to reflect Shorewood's requirements. d. The grading plan should be revised to show an illustrative house plan with less depth, allowing adequate space for decks and patios. e. The final plat should include a provision stating that the existing driveway to Lot 3 will be removed upon construction of a home on Lot 2 or demolition of the home on Lot 3, whichever comes first. 2. The utility plan should indicate how Lot 3 will be served by sanitary sewer. Prior to final plat release, the developer must pay $2400 in local sanitary sewer access charges. 4. Prior to release of the final plat, the developer must pay $10,000 in park dedication fees. 5. Tree preservation and reforestation can be addressed with individual building permits. Cc: Brian Heck Larry Brown Tim Keane Eric Zehnder Bob Molson -4- -A T P 1 cn ca E (n ai Uco 0 o U- N z� 0 CD 0 0 M O -M .p 4 V N j L L T C 7 O U L m Z ca U c a� ca t c U 4- 0 T 1 A Ucd a -1 Exhibit A SITE LOCATION Christmas Lake Estates — Preliminary Plat NORM 30 15 0 15 30 60 SCALE IN FEET LLUEND AIS D=e, Advcnis.¢g -laf rmationa[Siga AC Urnetes Air Cmdilit h, knit 13FE nen<,re.a R, F F.ler —, CE D- 4—Cinch Resin cBOR a C h n COL Z< n.. a Rnflding Col.tlt. BEE Denotes i3w di.g 1u1 a c LIe h— TO Den.", Tel, /Comet. D-IPM CH H n — ., — ('nmmnnicadnn Handhnk CMH D�mates C.anm,mi�arim, Manbnle CONC Dcnacs C,nGralC S.facc CMP De__ C.. n,CM.d Metal Pipe/Si DIP Denotes Lh Iile Iron Yipe'Size EB Denotes LIMUic Bat EHH IJenotes Llecliic l landhole TRAM Donuts Elect . Trtats Porn m EMH Denotes LLeelnc Manhole End Denotex l:Leclric Meier FH Drnotes Fire I lookup FP Denotes Flag Fole FES Denotes }'laced E1,d SecdadS GASV Denote Gnu V.1,e GFE Dcnores Garago floor Elevation GM Deooles.GasM.- GDL [huulua GruuuJ Light GP ntnmtea cn anl Pnnt GYW Dcnntcs llvy Witt HCS Denotes H""I" p Parking Sign HYD Dennca Fire Hydrant LP Dennrca Light Pole MD Dm.— Mailbox NGP Uen.les No Poking Sign GHU Denotes U. lt-1 ubbty Line PKS DDtP Pot king Sign PIV Dcnntcs PL Indiculur V.ivc RCP Deviates Re - iuforced Carrel, Pipe,'Siz RD Uenntes Rear .,.in SCo Denotes Smulary Cleamut SUH D _, al Sanitary Manhole $V n",_ Septic Vent. STP Deooles 5t,p Srkm STMH D.W. Smrin Manhvl. TRS Dcnntcs Trn nie, r.n ni sign TL Dcnnlw Trxfifc t.,ghl UGC Denol es L "nderlerauntd Commtuucalion Line UGE D4t,Iwi;ndci 0intt nd F.Icchic line UGG nenPlm, l= dray on,ai Gas I.M. SAN Denotes Undmgraund Sanitary sewer ST n__ t;ndc,Trottna St,tn, S.:wnr UP Dcnntcs utility V.I. ULP De notes U(ilitylLight vole TNH Dmtulcx Tap MA ofllYa ant YIMH nunetw W »h7 hl w,hulc DCnnlrs ".k,, Va1ve V" WE-1 Det,ntcs Wetland Dclincat WFIte lfl nbhi Denotes Existing COntonr � F— Dcxantea Is, opus d ('.amour Dcnolev. Fetmd Mn— Ira- t - A!Derrel l .Q Dcn rocs Fattnd L,disinl l.:n d Mark O Dcrxnc.s 1;2" by 14" Iron Pine Set m d I lnrk,d by lie ,, Ve. A[D44 to T/ Rr^ /A �L. U I I XC I \ ,✓ 9 ti RA F �e� FG I 'll, � 133J 589 °4W52 w �> r 1 .11 4 _ N88 0 45'52"E 54 . 7 6 PER COIIRY ORnER DAIE� 1939 tSIDO Sj6 \ t. e r ref J R I f I L L D � 6 1 c J ll SITE. ADDRESS 6010 Chnslmas LakC Rood, Shorewood, M14f: 5`331 ucsctcLeTJGU ar su1sJF:c r recuPER'rr I,nl I m, AnnlraTa�S SumulvlslDN na. tzo, a�nrdb,� m the. rc.;ara�.l p1m mcrct,.r. Hm,,,cpin c,r „L Minnesota, NOTES This svtn y d snot pinpmi {o show all undml;rou d ty ti s, "Fhe so,ace PFmfvrmaheo Soo, plans and m aLi:sng s will f rtmb. l ith ebacrvcd evidence of r ItLul lu J 1 p t, i 14--, h,-king a +-lion, the exact 1P iov ofvde%g ..dfealurescannrn be ly „completely and reliahl}'depicled. Where additional or more derailed ini adore is required, Me cBenl is advised Mat excw,fi ybenecessary. The con hactot shall determine the exact location of any and an exislmg utilities be }'ore conunencnig lwtk.. the enharbr shall be fully responsible {m any' tmd ali damages arising evil of Psis Failure 1a exacthr locate and lrsoltt't all nrRty f”, i1i Conrad GOPLILR STAl'h UNL CALL at 551 -454 -9002 far precise nnsite 1neAhonof,bb ie,Wivs to any... aviation. Old Republic Narinnal Title 11—..c (:nmpany C.nmirn, —, Tor Tidc T—nn —c Fik Mn_ 0RTF717bM, efTCClirc date SCplt'mh¢r 28, 2011, was r011ed upan aS lemalr,ra ofrceprd, The sublaA propurty alrp lu lie xithm lame Y, {inn uJ nrctut mlaiJc Iln 1 peiecnt armunl chance Ilmidplain, an.src of 1 ",6 u,mual eh ante sherd Row flooding whetr. average Ik, am less than 1 Lam, areas of 1% annual chance a an, flood wlterc Me cnnlribvtivg dxadnngc. area G Ins, than 1 sq.nmT il,, m areas Im Imr,,3 i Ibe 1 % annual chance d ovc nan by le a.N,, Hass Fron d F.lcvat, nnx nr dcpihs are sh,, n iM xi in lhi , h... ptm:hasc inner „xlrtimdin Ifiesezones.},pvr the Nahnnal Ylood Insus .Yro gram, Flood Insraance Rale ManCmmmvnity panel No. 27053C01ISE, dated seplemb,t 2, 2009 m acquired fmm Me Federal Emergency ?1atNr{ement. AAency Wcb SA, .Axed Infannalion: Lot Area = 152,504 Sq. H. - 3.50 Actca c .1'em rnnh,t and s,tback inhawatio,z z.Ti.g: R - IA (Single Family Reid Di.H1 Q t- at fi,nca; •I[Y,Onll S'9. 11, Lol WW11,; 120 Net LM Depth: 150 fat l3.ildi.. Setbacks: Franl Yard -50 fe Rear Yard - 50 feel Side Y n,,I - I0 leer - 5111'eet vhuaing atreex nun ldin, Ilcil fir: 7. -117. slmies -35 fact -Zoning and Setback mfmmalim provided by the Planning Departnamc ftke (.,Sty of Snmewtwd. Smrcy u,nnln.—and henri,lg lmais: He L,o (A—Ly Nuntadificntim,x w dais survey m sketch I—y be p,rr ruled by any penua other than the sim,eym ei Mis crliSmxti[m orpnsws utmdcrhisdircnlnuper 'Phis tlmvvingamliHtuisprutecma3hy funeT »7 txpydghr lax x -Ifs rrltroductine. and rcdiatrihuli.sm withont pmpm oonarnl is prnhihitcd. Renclunnrk: h•IMDat GCUdcric Slnliu,l -Acorn MNDT -At intnscctiuu uC4e,nllfidgu liusd tad OW Excelxiur Rhd. FI.-fi m: 968.45 feel (KAVD 98) I — is to . to 11__ Inc_, 431d Repnhlie lalirn,nl Title In�,n -nee Cnmpnny Ihnt Ihic may nr plat and the survey tin which it is based were made in accordance Alb the 2011 Minimum Standard Demil Raquiremen Is rot A LTAIACSb•1 Land Till. Surveys. jointly estabImhed and a,I,P(ed by AL'1'A and NSPS. 1he flcld waek was omapleted pn I+ovrnober X 2611. naled me 10th day orltina'embm, tot 1_ Daiid B- ncmhcrl, —11-0 1. 15 ,e hiitmesnta License 401" C.] N r � w uJ M Z V 4 Pa/ 4N W Q 1 2 = O //�� N co Op5 Sb3 J ' 9 N3 UES r �� ,,rr l rr O � roll P4 Q O Q DRAWN DNP CHECKED DRP DATE 19 7911 SCAT AS SHOWN JOB NO. 095515-008 Exhibit S ...r. EXISTING SURVEY 33 19-,'; Exhibit C AERIAL PHOTOGRAPH NOKM 3u 15 p 15 30 uC SCALE IN FEET r V V I J tiJ I♦ -._. 9° S eLIT RAIL FENCE 9+1.6 ^ rW IX'lFr DRAINALiE AND UTILITY EASEMP.NTS ART SHOWh'T1i1:5: Ic m l0 NOT TO SCALE LF(iF.NT] AIS Denules Adrertismp- lnlerumdcua l sign AC Dcnnlcs Air C-6.ionivg, Una LIFE D-111 s Hbu:n,nrt I'll- El:valiim CB Denotes Catch llasin CBOK D_ucicxCa COL ncne,M1:x Rni lclinS•1i,111mn BEE Denales building entrance Elcrutian Te Uenptes'l'elelCamm. llazllkd CHH Dcn_ Cmunwuicadrnt Handl.k CWH D 1 C 1U I ,- CONIC U l C t S rf CMP n c Sa In1�. IPplSive DIP D Le D fl 1 MF,Sizc EB llenvles Lkpmcl5pe EHH Du,oles EleereieHantlhole TRAN f5etrelaa Flec,ric Tral,alhnnc� EMH iJe:nales Eleclri, MardLOle. 'ZIA Df:dple3 EI¢Cbnemew FH Dcacl,a Fir, Hookup FP Drnla" flag 71' FES Deaates Flared End SecdoNSiae GASV nnnema L;aa \'a1v GFE De__Gara- 6l'levr Lle 1-1 G61 ll9nala GaS NK` GDL D G d l ght GP D ( riP l GYW U I ci., tY HCS D li d p P k. to Sign HYD 0_ F - HYbnnl LP U l Ltgh Fele M8 rl M Ih NOP D t N. P-1-ii &M OHU D les0 h dCtltt, Line PKS n -1m, " PIV ❑ t P Al di Cal V"I"' RCP Ll R of dC clef, Pim RO U x fL SCO D 1 S - ) C[ . SMH ❑ S Iary �7 h la SV nenotes f,ephc Lent STP D Soap S �, STMH De-I, Stun 1,41 Iv TRS nenntez'rrall L - I ❑gn TL Dcn.xee T',v b,5 Lrgh( UGC D,netcs U,du u iJ Cummun calitm Line UGE f)enMes lh,detgmuvd Hlernie Line UCG nnme.- Undn mnn.,d lrra. Line 5AN Dcvutcs UnduU -J Saaiwry S,w ST 1) xa Underl9'9und U.- Saver UP Dcnnlca Uh My P,de ULP D,nolcn VWity /LighLl'ole TNH Denol,S Tap NUt of Hyd, rit WMH Denv[es Water hlanit91e WV Dcnntcs W.-V"" WET A -1 Ueeele. -i-d UelinaalioniF lag lde fife, ------ y�'y;7------ llcnotcs Eziathag (.bukovr Dcnelcc Prnwc,d contour • ncnntca Feitnd Mrmun.,nt n�,ntnl ® -A. Denoes Found Judicial Land Mark ® Denote, 112•' by I4" !ran Pipe 5et and Marked by 1 ie,nxn Nn. 411143 cj rj «) r%a eF 9rJO.5 CJ p z � IJ= U:fr• L Ali- rosb.a 9 p_a 96P 9-a.O SF.krS $LI Sv Rf9 A I + l fp w5 a9?a SITE ADDRESS 0 CT,rid.." i. nke Rtrhd. 3hrr.eur„„J, MK 55331 DESC:R IP'1'ION OF S, IRIT'(:T PROPERTY Lot 170, AUDITOR'S $1, RDI V 151ON 1 1?0, according 1, the mcerded plat deaeof, Hennepin Ceunly, Mi- ,. NOTLE 'I'hx zvn y d p, p I 11 d ,d ,. nhncs Th. f f , fna pl :, an.l,narkmgx will be emnbined utith obsun -ed ea ideuce of ubiiues. In davelup a x,ew ufthuac ue.Jr'w'y ,n,d ubh - r. v- H<,wvvcT, lacking ,nhrmlh acl luu M1 f. I, df h h uarely- mn%Rlea,ly d 7 - ably depiclM- W'1*cre ndditienal dclnilyd i�roT.>'hin 's r�yun.d, ll tl�lltlb ndrrx,d J,al�x�avaL,an mn b. rrc„bsary. 1'hc cunvac,ur shall dcaesrninv the enact Ee Cation vCanr and all existrcCq utilities hef cvnm;encivg work. The m,hacinr ahaFl 115 R�Hy rcepratsiblu fm' any and all Jnmages xr, ing u tuf Ills Faihrre m exautly locate and protect all ax islaeg Wilily facaaies, C: , fact M)PH F R STA TF ON F CA 1 1. 111 651 -454 -0007 fm precisa tensile lucadml 9fu Glifies prim to any exeay.di Old R,vablic Nnli - Ti ale Insw.rance C.--- Cornn,imtenl for'1'ille drstuance file N,- OWYL117145, c1'1tl ,:. dslc Sepl-0 -r 2R, 2011. waa relied I", as to maucTS <+frreere: The subjeer pMpfny app, f 0I fi, % ju1j, Z e X (.:e f I de tL I p - d I ] R rid[ l ax r,. rz I I. atu cl R d h S d pth 1 h I r 1 h n, fl d' k, -11 d ,h hu p d - 9 - I n 1 9 1 1 }. 111d f J I I h, e Rp9d b le eea N Das FI dEl t o d plhs sl �id d l,. 1 - I 1-11 -11 im h sc ruv -) p �� National Fluvd Insv, ancc Prolm rl d f svr 12 Map C y 1 I N _31)5'10:031 HF, I Icd Scptn„hcr �, 20114 as acquired fi, ih, Federal Lnexg-y M nn_emeul Agency Loeb Sil Arne IIIII d- Lul Area = 152.501 $y. Ft. � 3.50 Aq C—t zoning aad setback in! limn Zoning: A -IA (single Fmnily ReihY, 0 f)i�aictl T a ATUI: 40.000 Sy. R. Let Width: 120 feet Lot Dupd,: 1S0 fee, Ruildin05e[L peke. Frm,l Yard- 501511L Res Yatd -5111- Side Yurd - 10 fee, - 50 feet abutting s.I, riuildiug Height: 2 -1, '1 stories -35 Cccl - 7ning and Sclhack infcrmalina pra.ivlcd by the PHln.T Dclaniv- -r1he Cily uCShmc,vtual. 5 y n-d t d b A 6. CI pm C ,n N diF 1 lh,[ y 1 h yh Pert dl} ,'1 _Tier ihnn iho aurae; ur sa5n,ny tlna rt C l p d h d t pervi - n. 1'h d wing and data 6proleelcd by f,deral copyright lava. Ile npre,duc1Trm and redismbution unihavl propercm,seut 1s pmhibited D -b--k, MND.1GeadelieS.6--Acum MNDT -At inlarseclivu of ACfA 11 Kidge Raed. ra,,I Old E- i-Hlvd. U Ecva lion: wH.45 fecl(NAVD H5) D a led Ihis I0[hdayof N aher,2z) SA'I'11RL' - HLKU 7U 1ST. INC. David II-PLi - - 4034 siormlLaud Sureeyor Mi,mcxuta Lictnec No. 4034.1 - ` O f t 4 8 _ N CO Z 0 q`d CD F / W 1..11 Q 1 � WQ 0 s Q � rrhh � VJ TO S id DN3 bC DRAWN ❑al= CHECKED DBP DATE 11!07!11 SCALE AS SHOWN JOH NO 995 FILE: CERTIFICATE OF SURVEY.DWG 4INARY PLAT V� N83'45'52 �a s y .� l asar r 452.5 1 33 5 -7 — O _,�e.f�ss5s sss.r J3' �1T w -0 tJ] I F96E¢ �i�� DEVL:LOPER �5p_ _I�e P LF:HNDFR HfIMFC � �— - L_ PROPOSED AREAS 2750.151 C rele NL Blame, M pt>la s5A49 t LOT n 66 6' _ d CanlacL y f 4Id,$��SQ. FT :' I I i b ._. J [ ] La 2 41 a 14 sq. R I.ul 'i 66,A >_S stl. (!. L Lchndcr Tef 551_301_5747 n iP55 I t 91W 3.1355, n. ( be dtdkaWd) L aiL ericzehnde .r!_ajzehaderhomcs.cnm L .f 50 T �6r.9 � C !) CNGLNECR LAND SURV 0 9t�i \. J DRAWN ❑al= CHECKED DBP DATE 11!07!11 SCALE AS SHOWN JOH NO 995 FILE: CERTIFICATE OF SURVEY.DWG 4INARY PLAT V� N83'45'52 �a s y .� l asar r 452.5 1 33 5 -7 — O _,�e.f�ss5s sss.r J3' �1T w -0 I bin - u,si a. I F96E¢ �i�� DEVL:LOPER �5p_ _I�e P LF:HNDFR HfIMFC � �— - L_ PROPOSED AREAS 2750.151 C rele NL Blame, M pt>la s5A49 t LOT n 66 6' _ 1 n 1 40 922,9 fi. CanlacL y f 4Id,$��SQ. FT :' I I i b ._. J [ ] La 2 41 a 14 sq. R I.ul 'i 66,A >_S stl. (!. L Lchndcr Tef 551_301_5747 n iP55 I t 91W 3.1355, n. ( be dtdkaWd) L aiL ericzehnde .r!_ajzehaderhomcs.cnm wS T .f 50 T �6r.9 � C !) CNGLNECR LAND SURV 0 9t�i Ljm, NC;. S51LSOSLLRd()U1SAI y 54.52 49.5 I p l l µvr••• - 94 en. O ul •flfs5.R � R� 1L� ATV M91 r vx�a \ -• ne Enln Le h lv �I.�h land Su hN Rm -.-s6n 50$ 45 :SF -. "a1At: em neym.n en1m, VaG69 Tel: 952 -475 vR \ \ -6000 Fa 95 ?_47fr - 0104 N I I I1T I -+ d L.V 1 / `Y \` � llureby ce.tify dwlrhis survc�, plan ur rcpn>iw>i. lnynu.:.l k me ,v _ under my d -, Supenysinn and 11101 =a uTn1m tho Iowa or the Slalu of Mumcaca duly Licensed Laltd Surveyof a Hr V. -9a1.6 am4.s L1J lJ� c� c L 9 - I� ATf1 �zr IJf ua - w tea. 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THE CONTRACTOR Sit ALL DE I ERMINE IHE EXAC I LOGA I ION OF ANY AND ALL EXIS I IN' UTILITIES BEFORE COMMEN LING WORK. HE AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES ARISING OUT OF HIS FAILURE TO EXACTLY LOGATE AND PRESERVE ANY AND ALL EXISTING UTII.FFIES. 30 15 0 15 30 P,0 SCALE IN FEET t 1 DEVELi)I'ER ZEIINDER HOMES 2760 Alamo Ui le NE Dlaive, Milmesnta 55119 C-1. t: E— Zehndex Tel: 651- 303 -5747 Email: eric'hnd>a hoderhotnes.cotn EN(:INE1.1. AND StIRVEVUR S A'I FIRE - dF:R(il ?E T,IN(:- 159 S. fl— d—Ave. YY'aymf0. M itl 553vt L;ngine ar. 1 ob Mn I—d Lond Surveyor, David 1--oh nan Tel: 952 -416 -6000 F— :952 -h /0 -0104 Email: Molslad(m,SaYhxe.eom pemherno n,, ^nSarhrc.eom � hu silo. 3. R.— existing house, Sences m d—p— and � e�i,t;ngt�a�et�live. 3. 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[ hibit G :EE SURVEY C ITY SHOREWOOD TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen/James Landini DATE: 31 January 2012 RE: Christmas Lake Estates — Preliminary Plat (revised) FILE NO.: 405(11.14) At its 17 January meeting, the Planning Commission continued the public hearing for the above - referenced preliminary plat. The initial staff report for this plat (dated 10 January 2012) had recommended approval subject to a number of conditions. Based on neighborhood concerns, the Commission asked to see the suggested revisions. Following is how the various issues raised in the staff report have been resolved: The applicant's engineer has provided calculations indicating that cut and fill for the project will not exceed 300 cubic yards (100 cubic yards per lot). He also revised the grading plan to show a different (illustrative) house plan for Lot 2 (see Exhibits A and B, attached). As we had asked, the shallower design now allows ample room for a deck or patio at the rear of the house. 2. The applicant's engineer has provided storm water calculations based on leaving the culvert under the existing driveway to Lot 3. Earlier plans had shown that culvert being eliminated and that is what staff recommends. Revised calculations will be submitted. What is clear is that runoff from the two new homes will not adversely affect the property to the south. Any accumulated water would leave the site to the northeast before it would back up into the culvert on Christmas Lane. The applicant's engineer has revised the plans to include a 35 -foot buffer and a 15 -foot setback, per our requirements. 4. In his revised plans the applicant proposed to use the existing sewer service for Lot 3 to serve the new house that will be built on Lot 3. This would require an easement across Lot 2, which the City Engineer recommends against. The ®� i�� PRINTED ON RECYCLED PAPER Memorandum Re: Christmas Lake Estates — Preliminary Plat (revised) 31 January 2012 applicant's engineer indicates they will extend a service to the sewer on the west side of the plat. 5. As shown on Exhibit A, the driveway for Lot 3 has been moved slightly to the west so as to avoid the wetland setback area. Property owners to the south have written a follow -up letter to their original comments (see Exhibit C). Shorewood's development regulations have attempted to address the very issues that are raised. First, the R -lA /S zoning district requires 40,000 square -foot lots, among the largest in the area. Secondly, Shorewood adopted wetland buffer and setback requirements more stringent than those of the local watershed districts, in order to protect wetlands. Lastly, Shorewood not only adopted the 25 percent hardcover maximums for Shoreland District properties, it went on to establish a 33 percent hardcover requirement for properties outside of the District, again more stringent than many of the surrounding communities. It is recommended that the preliminary plat be approved subject to the recommendations herein. Cc: Brian Heck Larry Brown Tim Keane Eric Zehnder Bob Molstad -2- N LO N N O In J N N <L Op w 0 N N T>, E o >, « � U 0 II U 00 y N 0 E i 0 II II II a, .J :3 :3 m U (r) U LZ Z o ol c c - CJ _ J V —�z� : I V — � v r v - 1 I \ I L ' / - 1 I rl y ( . 89 O N �• �p -Ip 3 d � � i� QV f S jk • L� v M„ 8S, r`0 0 00S O — • o o ID N� O O 0 J ri p p N 1 cy� It fl �f1 �/ I OD �` V OL 01' S 1 a[ i oVF3962;0 b b / A 1 1 I It it + k r y n o- O �"i — a O O 52.5 x 1 �.I �L d x 15' I� i_ a Lya�'lt..b 4 _> i sWai TI A I y� � vIv R A � I Ti - - -- - -. i -- O, co . N r �0. OF i x F O Exhibit A -= I C REVISED GRADING PLAN a 10 1522.. 152 = _ . = s i 1 ' � 150 i SAN SERJ. INV. x i Wye 6415± i J j �x Remove Existin Ge! Driveway x t r (salvage grave!) , Replace w/Tops raS II - -�.�_- Existing 18" C vest to R ain" - Regrade Eto 991.0 ",i/ g55 t vc g ` 6 1 ��, 1503 y , Z, j `ri _ ; M p lt� - <� _ j yfl i f r l t /' iI x 960.5 /x SAN SER'J. INV.,� t d �Y E _ I � b= 943.11 i u 644.1± d 00/ LO 1 � � � � � -- 962J i i 0 5 '(_ Li V� -�., JT C .l 0) 1 l b � S X @ 4. j , s W � - 9 945 J. j Y, CZ j 1 p [00) _ . i 1 f lt i LL 1` e•- 961 1 - I f I C''3 Exhibit B REVISED GRADING - ENLARGED 9 ,5 Dear Commissioners, Follow -up from January 17, 2012 planning committee's meeting re: replatting 6040 Christmas Lake Road. 1. On a property that has been virgin soil for at least forty plus years, that we know of, what will be the impact on the land, the wet lands, and the drainage into Christmas Lake? Consider that there are: a. Three new asphalt driveways where there is one gravel road. b. Two additional houses with their foundations and material for grading placed upon the property where there is presently but one home for a total of three homes. These issues, we feel, must be addressed and answered before approval of the request is granted. There is no question that the land will be affected by these changes as well as the changed and altered runoff. Very truly yours, N cy and` 0 Peterson 21355 Christmas ane Excelsior, MN. 55331 Exhibit C RESIDENT COMMENT LETTER Dated 18 January 2012 Jean Panchyshyn Subject: FW: Christmas Lake Estates preliminary plat From: Steve Christopher [ mai Ito: SChristopher (a) min nehahacreek.ora Sent: Tuesday, February 07, 2012 5:41 PM To: James Landini Subject: RE: Christmas Lake Estates preliminary plat James, Sorry for the delay on the response. The applicant will be subject to the following rules: • Erosion Control o Must provide construction BMPs for erosion and sediment control including perimeter control, temporary and permanent stabilization of soils, inlet protection • Wetland Protection o Must provide buffers based upon the management class of the wetland as determined by the MnRAM (which must include the 2 stormwater sensitivity questions) o Buffer width will be between 20 -75' o The District strongly supports the abandonment of the driveway through the wetland and proposed resotration Stormwater Management o The project takes place on greater than one acre. o If the project disturbs less than 40 percent of the site and results in an increase in impervious surface of less than 50 percent, the phosphorus control requirements, rate control requirements and volume control requirements apply to the area of increased impervious surface o If the project disturbs 40 percent or more of the site, or results in an increase in impervious surface of 50 percent or more, the phosphorus control requirements of subsection, rate control requirements, and volume control requirements apply to the entire site o There is flexibility within the District's Stormwater Management rule and if requirements are not anticipated to be met, please contact District staff soon, to help identify alternatives Steve Christopher Regulatory Program Manager 18202 Minnetonka Blvd. Deephaven, MN 55391 Direct: 952 - 641 -4506 Office: 952 - 471 -0590 Fax: 952 - 471 -0682 www.minnehahacreek.o � #sc MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: City Code Text Amendment — Therapeutic Massage Licensing Meeting Date: 13 February 2012 Prepared by: Brad Nielsen Reviewed by: Planning Commission Attachments: Exhibit A — Massage Therapy Licensing — Third Draft Exhibit B — Final Draft Ordinance Amendment Exhibit C — Draft Resolution Authorizing Publishing Summary Ordinance Policy Consideration: Should the City adopt an amendment to the Shorewood City Code, shifting the licensing requirement from individual therapists to the business and requiring the business to conduct and maintain credentials for individual therapists. Background: For the past few months the Planning Commission, at the Council's direction, has studied the issue of how massage therapy services should be licensed. The Commission recommends that massage therapy businesses be licensed rather than individual therapists. This would include individuals practicing massage therapy on their own. The proposed amendment also shifts the burden of background checks and credentials for individual therapists to the business. For example, in the event of a compliance inspection, the owner /manager of the business would be required to provide city staff with the credentials (based on City Code standards) of any therapist working at the time of inspection. Failure to provide the proper records would result in and administrative penalty and /or revocation of the business' license. Exhibit A, attached is a third draft of the amendment. The original Code is shown in black. The first revisions to the text are shown in red lettering (new language) and strikeouts for deletions. The second draft revisions are shown in blue and third draft revisions are shown in green. A clean, formal final draft of the ordinance is contained in Exhibit B. Finally, Exhibit C includes a resolution authorizing staff to publish a summary of the amendment. Financial or Budget Considerations: The fees for a massage therapy license currently are $50 for the annual license and a one -time investigation fee of $100. Since the City will no longer be doing the background /credential check, it is suggested that the investigation fee be eliminated. It is also recommended that the annual business license fee be set at $100. This fee should be monitored for one year, after which it could be adjusted, based on costs of periodic inspections. Options: Approve the amendment; revise the amendment; or reject the amendment. Recommendation / Action Requested: It is recommended that the draft ordinance be adopted and staff should be authorized to publish a summary of the amendment. Next Steps and Timelines: A summary of the ordinance will be published in the official newspaper, after which it becomes effective. Connection to Vision / Mission: Business regulation contributes to a healthy environment. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 17, 2012 Page 10 of 14 build longer, shallower houses and 50 percent would work for them. Davis agreed that 50 percent would be more than sufficient. Chair Geng asked Director Nielsen why he has recommended 25 percent. Nielsen explained to keep the portico minimal, and he reminded the Commissioners this is about a structure that can extend four feet into the front yard setback. Nielsen commented that it is an arbitrary number and he would not want it to be so small that people have to apply for variances. Geng asked if Nielsen had issue with increasing it to 50 percent. Nielsen responded that seems to be too high. Commissioner Hasek stated he didn't want the percent to be so low that it will cause people to have to apply for variances. Hasek expressed his preference to set the percent too high. Nielsen stated 50 percent would probably accommodate a residential handicap ramp better because they need to stretch out longer. Commissioner Hutchins noted it is called the Americans With Disabilities Act and recommended the amendment be corrected to say that. There was consensus to change the 25 percent restriction to a 50 percent restriction. Hasek moved, Davis seconded, recommending approval of the Zoning Code amendment subject to changing "American Disabilities Act" to "Americans With Disabilities Act" and changing "The length of the portico shall not exceed twenty -five percent ..." to "The length of the portico shall not exceed fifty percent..." Motion passed 6/0. Director Nielsen noted the Planning Commission will hold a public hearing on this proposed Zoning Code amendment during its February 21, 2012, meeting. 3. DISCUSSION — MASSAGE THERAPY LICENSING Director Nielsen stated the meeting packet contains a copy of a second draft of the proposed amendment to City Code Chapter 311 Therapeutic Massage Licensing. It contains the changes the Planning Commission recommended during its December 6, 2011, meeting. Commissioner Hutchins recommended in Section 311.03 Subd. L(b) changing "or other businesses have used" to "or other business names they have used ". Also for consistency, in Section 311.08 Subd. 3 changing "Practice massage only" to "Practice massage therapy only ". Commissioner Garelick asked how similar the language in this amended Ordinance is when compared to ordinances for other cities in the area. Director Nielsen responded it varies and some cities don't license massage therapists. Director Nielsen explained the current Ordinance requires each individual massage therapist to get a license from the City of Shorewood. The City has a background check conducted on them. The Planning Commission had previously suggested the business should be licensed and that the business be responsible for background checks on individual therapists. Staff has talked about licensing the business and potentially having a minor license for a nominal fee for individual therapists at a given business. Chair Geng noted that Section 311.03 Subd. 2 states "All licenses issued under this chapter shall expire on the last day of December each year. " He asked if that means an applicant has to submit an application annually. Director Nielsen stated the business has to do that and the business doesn't have to specify how many therapists work there. CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 17, 2012 Page 11 of 14 Director Nielsen stated if the City conducted a spot check on a business and, for example, it has 12 therapy tables it should be able to provide the necessary information on at least 12 therapists. Chair Geng suggested adding a condition to Sections 311.03 Subd. 1. (a) — (f) requiring the business to identify on the application the therapists working at the business. Administrator Heck stated the proposed amended Ordinance does mirror ordinances of other cities in the metropolitan area. But, this Ordinance only applies to businesses. Some cities also license practitioners. He then stated the problem with identifying the names of the individual therapists at time of licensing is there is a lot of turnover in therapists. He went on to state the easiest way to track individual therapists is to require them to get a minor license for a minimal fee. He commented that he is aware that there are differing opinions between Planning Commissioners with regard to streamlining this for all affected parties. Chair Geng asked what the amount of the nominal fee for an individual would be. Director Nielsen stated Staff has discussed a fee of $25. Commissioner Hasek asked if $25 would cover administrative costs. Director Nielsen stated it would cover paper work. It wouldn't cover the cost if the City asked the police department to do a "cover" check, but the business license fee would. Administrator Heck explained $25 would cover the cost to process the paper work provided the City doesn't have to do a lot of extensive research on an individual's qualifications and requirements. Heck noted the business is responsible for doing background checks on individual therapists. Director Nielsen stated from his perspective the advantage of doing dual licensing is if there were to be some type of violation by a therapist the therapist could lose their small license immediately for infraction. There could potentially be a system where if there were two violations by therapists the business could suffer. Chair Geng stated when a business owner originally asked the City to considering changing its massage licensing ordinance the owner was looking for licensing on a sliding scale based on when the therapist started with the business. He assumed that with the minor license approach that nominal fee would not be prorated. Director Nielsen responded that is correct. Commissioner Charbonnet stated there are references to employees in the amendment. He suggested the wording be changed so it covers independent contractors. Administrator Heck stated they could be called practitioners or therapists. Director Nielsen stated if the decision is made to require individual therapists to get a minor license for a nominal fee he will have to make revisions to the amendment. Commissioner Hutchins stated that would be rehashing what the Planning Commission discussed months ago. The Commission made a decision to license the business only in part because of the transient nature of therapists between businesses. Commissioner Hasek stated that boat has sailed. Director Nielsen stated he will make the minor changes discussed this evening. Hasek moved, Hutchins seconded, recommending approval of the amendment to the Therapeutic Massage Licensing Ordinance subject to making the minor changes discussed during this meeting. Motion passed 6/0. - T- H- I- R- D-- D- R- A -F -T- CHAPTER 311 THERAPEUTIC MASSAGE LICENSING Section 311.01 Purpose 311.02 Definitions 311.03 License 311.04 Fees 311.05 General conditions of license 311.06 Educational requirements 311.07 Exceptions to licensing requirements 311.08 License restrictions and regulations 311.09 Violations 311.01 PURPOSE. The purpose of this chapter is to regulate therapeutic massage services and provide for the licensing thereof. (Am. Ord. 373 -b, passed 8 -27 -2001) 311.02 DEFINITIONS. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. MASSAGE THERAPY. A scientific health care or health maintenance technique or procedure carried out by a massage therapist involving the massaging, kneading, rubbing, pressing, stroking, tapping, pounding, vibrating or stimulating the human skin, muscles and tissues for no other purpose than physical fitness, health -care referral, healing relaxation or beautification. MASSAGE THERAPIST. A person, other than a person licensed as a medical doctor, chiropractor, osteopath, podiatrist, licensed nurse, physical therapist, athletic director or trainer or beautician or barber who confines his or her treatment to the scalp, face and neck; who for compensation practices and provides massage therapy; and who has a certificate of completion with a minimum of 500 hours of class credits from a recognized massage therapy school. Exhibit A MASSAGE THERAPYBUM7VESS. A place of business providing massage therapy to the public for consideration. The term does not include a hospital, sanitarium, rest home, nursing home, boarding home, or other institution for the hospitalization or care of ether human beings duly licensed under the provisions of Minnesota Statutes 144.50 through 144.69. • RENZETATA 311.03 LICENSE. It shall be unlawful f r ., ° a f of massage ot - tha ., t h e - apeut massage and then only after- first obtaining a duly issued lieense therefore fr-ofn the ei to operate, offer, engage in, or carry on massage therapy services in the city without first obtaining a massage therapy business license. Subd. 1. Application. All applications for a massage therapy business license, to pfacfiee Teq �r° All pliea is shall be at least 1 yeaf s of age whether submitted by an individual, corporation, partnership, or other form of organization shall contain at minimum, the following: a. The name and date of birth of the owner of the business. If a partnership or corporation, the names and dates of birth for all owners must be provided. b. Information on other names the applicant, partners, of officers, or other yes business names they have used or by which they have been known. C. Information as to whether the applicant, partners, or officers have been convicted of a felony, crime, or ordinance violation other than minor traffic offenses, and if so, the date, place, and conviction. d. Floor plan of the premises in which the massage therapy services will be conducted, showing areas where massage therapy will be performed. e. If an individual, proof the individual completed the necessary course work, training and hours required to be a certified massage therapist from a certified massage therapy school, pursuant to section 311.06 of this chapter. f. Proof of general liability insurance of at least $1,000,000. Subd. 2. Term. All licenses issued under this chapter shall expire on the last day of December of each year. Subd. 3. Renewals. Licenses must be renewed annually. The renewal application shall be accompanied by an annual fee as provided in section 1301.02 of this code. • II .. II�••�•� %��R•-wl�l %��l•�T1�1�S rIArI �f•••7•A•1�1 ��•r A•�• -2- 311.04 FEES. All i applications shall be accompanied by a non - returnable license fee as provided in section 1301.02 of this code. (Am. Ord. 373 -b, passed 8 -27 -2001) 9\R \-wrl %� \LSAT11\EM \N! II 311.05 GENERAL CONDITIONS OF LICENSE. Subd. 1. Therapists. The holder of a massage therapy business license shall adhere to the following conditions: a. fey Hire only massage therapists 18 years of age or older. b. fey Hire only massage therapists qualified as set forth in section 311.06 of this chapter. C. Maintain necessary °.rte hiring records on the premises documenting the training, a-ad certification and contact information of each therapist pursuant to section 311.06 of this chapter. Subd. 2. Access to records. The owner, of general manager of the facility, or someone authorized to access employment records must be present during business hours and allow city inspection staff access to employment °,.,,,-,as- documentation in order to verify compliance with this section. Subd. 3. Insurance. Each holder of a massage therapy business license shall carry general liability insurance in the amount of $1,000,000. 311.06 EDUCATIONAL REQUIREMENTS. The massage therapy business must maintain records for each massage therapist e mployed hired on the premises, furnishing proof that each therapist has met the following: Subd. 1. Each applieatA fer- a message thefapist lieense shall ftifnish with the application pf ee of the b' -3- Subd. 1. Educational requirement. Each therapist must have: a. A diploma or certificate of graduation from a school approved by the American Massage Therapist Association or other similar reputable massage association; or b. A diploma or certificate of graduation from a school which is either accredited by a recognized educational accrediting association or agency or is recognized by the Minnesota Higher Education Coordinating Board or other state agency having jurisdiction over the school. Subd. 2. Areas of training. Each ° pliea t shall also ffir p of at the time of app ieatien of therapist must have a minimum of 500 hours of successfully completed course work in the following areas: a. The theory and practice of massage, including, but not limited to, Swedish, esalen, shiatsu and /or foot reflexology techniques; and b. Anatomy, including, but not limited to, skeletal and muscular structure and organ placement and physiology; and C. Hygiene. 311.07 EXCEPTIONS TO LICENSING REQUIREMENTS. This section shall not apply to persons in the following professions: Subd. 1. Medical professionals. A state licensed physician, chiropractor, osteopath, podiatrist, nurse, physical therapist or assistant working under the direction of any of the above - described professionals; Subd. 2. Physical therapists. A state licensed physical therapist, athletic director or trainer or an assistant working under the direction of any of the above - described professionals; Subd. 3. Beauticians and barbers. A state licensed beautician or barber, provided treatment is limited to the scalp, face and neck. 311.08 LICENSE RESTRICTIONS AND REGULATIONS. All massage Est therapy business licensees shall: n Subd. 1. Display license. Display current licenses in a prominent pie location at their place of °mom business; Subd. 2. Identification. Upon demand of any police officer or Shorewood inspections staff at the place of empleyn ent business, produce correct identification; Subd. 3. Location limited. Practice massage therapy only at the location as is designated in the license; Subd. 4. Change in location. Inform the City Administrator /Clerk in writing of any change in location prior to the change; Subd. 5. Use of controlled substances. Refrain from the use of and not be under the influence of alcoholic beverages or any controlled substance as defined in Minnesota Statutes while practicing therapettis massage therapy; Subd. 6. Appropriate covering. Require that a person who is receiving a massage shall have his or her genital areas covered with an appropriate opaque covering. 311.09 VIOLATIONS. Subd. 1. Misdemeanor. Every person who commits or attempts to commit, conspires to commit or aids or abets in the commission of any act constituting a violation of this chapter, whether individually of in connection with one or more persons or as principal, agent or accessory shall be guilty of a misdemeanor, and every person who falsely, fraudulently, forcibly or willfully induces, causes, coerces, requires, permits or directs another to violate any of the provisions of this chapter is likewise guilty of a misdemeanor. Each violation of this chapter shall constitute a separate offense. Subd. 2. Conviction /penalty. Conviction of a violation of this chapter shall be grounds for administrative enforcement pursuant to chapter 104.03 of this code, or suspension or revocation of any license issued hereunder. rr.�eer•�� -5- CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 311 OF THE MUNICIPAL CODE TO UPDATE THE LICENSING REQUIREMENTS FOR THERAPEUTIC MASSAGE SERVICES Section 1. Chapter 311 is hereby deleted in its entirety and replaced with: "CHAPTER 311 THERAPEUTIC MASSAGE LICENSING Section 311.01 Purpose 311.02 Definitions 311.03 License 311.04 Fees 311.05 General conditions of license 311.06 Educational requirements 311.07 Exceptions to licensing requirements 311.08 License restrictions and regulations 311.09 Violations 311.01 PURPOSE. The purpose of this chapter is to regulate therapeutic massage services and provide for the licensing thereof. (Am. Ord. 373 -b, passed 8 -27 -2001) 311.02 DEFINITIONS. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. MASSAGE THERAPY. A scientific health care or health maintenance technique or procedure carried out by a massage therapist involving the massaging, kneading, rubbing, pressing, stroking, tapping, pounding, vibrating or stimulating the human skin, muscles and tissues for no other purpose than physical fitness, health -care referral, healing relaxation or beautification. Exhibit B MASSAGE THERAPIST. A person, other than a person licensed as a medical doctor, chiropractor, osteopath, podiatrist, licensed nurse, physical therapist, athletic director or trainer or beautician or barber who confines his or her treatment to the scalp, face and neck; who for compensation practices and provides massage therapy; and who has a certificate of completion with a minimum of 500 hours of class credits from a recognized massage therapy school. MASSAGE THERAPY BUSINESS. A place of business providing massage therapy to the public for consideration. The term does not include a hospital, sanitarium, rest home, nursing home, boarding home, or other institution for the hospitalization or care of human beings, duly licensed under the provisions of Minnesota Statutes 144.50 through 144.69. 311.03 LICENSE. It shall be unlawful to operate, offer, engage in, or carry on massage therapy services in the city without first obtaining a massage therapy business license. Subd. 1. Application. All applications for a massage therapy business license, whether submitted by an individual, corporation, partnership, or other form of organization shall contain at minimum, the following: a. The name and date of birth of the owner of the business. If a partnership or corporation, the names and dates of birth for all owners must be provided. b. Information on other names the applicant, partners, officers, or other business names they have used or by which they have been known. C. Information as to whether the applicant, partners, or officers have been convicted of a felony, crime, or ordinance violation other than minor traffic offenses, and if so, the date, place, and conviction. d. Floor plan of the premises in which the massage therapy services will be conducted, showing areas where massage therapy will be performed. e. If an individual, proof the individual completed the necessary course work, training and hours required to be a certified massage therapist from a certified massage therapy school, pursuant to section 311.06 of this chapter. f. Proof of general liability insurance of at least $1,000,000. Subd. 2. Term. All licenses issued under this chapter shall expire on the last day of December of each year. Subd. 3. Renewals. Licenses must be renewed annually. The renewal application shall be accompanied by an annual fee as provided in section 1301.02 of this code. -2- 311.04 FEES. All applications shall be accompanied by a non - returnable license fee as provided in section 1301.02 of this code. 311.05 GENERAL CONDITIONS OF LICENSE. Subd. 1. Therapists. The holder of a massage therapy business license shall adhere to the following conditions: a. Hire only massage therapists 18 years of age or older. b. Hire only massage therapists qualified as set forth in section 311.06 of this chapter. C. Maintain necessary hiring records on the premises documenting the training, certification and contact information of each therapist pursuant to section 311.06 of this chapter. Subd. 2. Access to records. The owner, general manager of the facility, or someone authorized to access employment records must be present during business hours and allow city inspection staff access to documentation in order to verify compliance with this section. Subd. 3. Insurance. Each holder of a massage therapy business license shall carry general liability insurance in the amount of $1,000,000. 311.06 EDUCATIONAL REQUIREMENTS. The massage therapy business must maintain records for each massage therapist hired on the premises, furnishing proof that each therapist has met the following: Subd. 1. Educational requirement. Each therapist must have: a. A diploma or certificate of graduation from a school approved by the American Massage Therapist Association or other similar reputable massage association; or b. A diploma or certificate of graduation from a school which is either accredited by a recognized educational accrediting association or agency or is recognized by the Minnesota Higher Education Coordinating Board or other state agency having jurisdiction over the school. Subd. 2. Areas of training. Each therapist must have a minimum of 500 hours of successfully completed course work in the following areas: -3- a. The theory and practice of massage, including, but not limited to, Swedish, esalen, shiatsu and /or foot reflexology techniques; and b. Anatomy, including, but not limited to, skeletal and muscular structure and organ placement and physiology; and C. Hygiene. 311.07 EXCEPTIONS TO LICENSING REQUIREMENTS. This section shall not apply to persons in the following professions: Subd. 1. Medical professionals. A state licensed physician, chiropractor, osteopath, podiatrist, nurse, physical therapist or assistant working under the direction of any of the above - described professionals; Subd. 2. Physical therapists. A state licensed physical therapist, athletic director or trainer or an assistant working under the direction of any of the above - described professionals; Subd. 3. Beauticians and barbers. A state licensed beautician or barber, provided treatment is limited to the scalp, face and neck. 311.08 LICENSE RESTRICTIONS AND REGULATIONS. All massage therapy business licensees shall: Subd. 1. Display license. Display current licenses in a prominent location at their place of business; Subd. 2. Identification. Upon demand of any police officer or Shorewood inspections staff at the place of business, produce correct identification; Subd. 3. Location limited. Practice massage therapy only at the location as is designated in the license; Subd. 4. Change in location. Inform the City Administrator /Clerk in writing of any change in location prior to the change; Subd. 5. Use of controlled substances. Refrain from the use of and not be under the influence of alcoholic beverages or any controlled substance as defined in Minnesota Statutes while practicing massage therapy; Subd. 6. Appropriate covering. Require that a person who is receiving a massage shall have his or her genital areas covered with an appropriate opaque covering. 311.09 VIOLATIONS. Subd. 1. Misdemeanor. Every person who commits or attempts to commit, conspires to commit or aids or abets in the commission of any act constituting a violation of this chapter, whether individually of in connection with one or more persons or as principal, agent or accessory shall be guilty of a misdemeanor, and every person who falsely, fraudulently, forcibly or willfully induces, causes, coerces, requires, permits or directs another to violate any of the provisions of this chapter is likewise guilty of a misdemeanor. Each violation of this chapter shall constitute a separate offense. Subd. 2. Conviction /penalty. Conviction of a violation of this chapter shall be grounds for administrative enforcement pursuant to chapter 104.03 of this code, or suspension or revocation of any license issued hereunder." Section 2. This Ordinance shall be in full force and effect upon publishing in the Official Newspaper of the City of Shorewood. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of February 2012. CHRIS LIZEE, MAYOR ATTEST: BRIAN HECK, CITY ADMINISTRATOR/CLERK -5- CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION APPROVING PUBLICATION OF ORDINANCE NO. BY TITLE AND SUMMARY WHEREAS, on 13 February 2012, the City Council of the City of Shorewood adopted Ordinance No. entitled "An Ordinance Amending Chapter 311 of the Municipal Code to Update the Licensing Requirements for Therapeutic Massage Services; WHEREAS, the City staff has prepared a summary of Ordinance No. as follows: 1. The amendment deletes existing Chapter 311 and replaces it in its entirety. 2. The provisions of this ordinance update the requirements for obtaining a license to practice massage therapy. 3. Under the amendment, the burden of obtaining an annual license is shifted from the individual therapist to the business. 4. Instead of the City doing background checks on individual therapists to determine if they comply with the standards set forth in the Code, the business owner will be responsible for credential verification, background checks and maintaining on -site records of same. NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD: The City Council finds that the above title and summary of Ordinance No. clearly informs the public of intent and effect of the Ordinance. 2. The City Clerk is directed to publish Ordinance No. by title and summary, pursuant to Minnesota Statutes, Section 412.191, subdivision 4. 3. A full copy of the Ordinance is available at Shorewood City Hall. ADOPTED by the Shorewood City Council on this 13th day of February, 2012. CHRIS LIZEE, MAYOR BRIAN HECK, CITY ADMINISTRATOR/CLERK Exhibit C CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE TITLED "LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES" THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS FOLLOWS: Section 1. Section 1301.02 of the Shorewood Code of Ordinances is hereby amended as follows: Schedule A CITY OF SHOREWOOD LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES Section I. Miscellaneous Permits and Licenses, change the Therapeutic massage license fee as indicated: Type of Char -e/ Fee Amount of Charge /Fee Therapeutic massage annual business $100 license fee Section 2. This ordinance is effective the date following its publication. ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota this 13th day of February 2012. ATTEST: Christine Lizee, Mayor Brian Heck, City Administrator /Clerk ® #10A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Financial Services Agreement with the City of Excelsior Meeting Date: Monday, February 13, 2012 Prepared by: Brian Heck, City Administrator Reviewed by: Bruce DeJong, Finance Director Attachments: Financial Services Agreement Policy Consideration: Should the Council accept the agreement to provide financial services to the City of Excelsior Background: The City of Excelsior lost their finance director late last year. During the recruitment process for a new director, staff suggested the idea of providing financial services to Excelsior on a contract basis. Excelsior was not successful in recruiting another finance director and Kristi Luger, City Manager began to study a reorganization of staff. As part of this reorganization, Ms. Luger requested a proposal to provide financial services from Shorewood. Staff put together a proposal outlining the services we could provide and the related costs. Staff worked with Ms. Luger on the details of the proposal and at the Excelsior council meeting in January, the city council accepted Ms. Luger's recommendation to partner with Shorewood on some of the financial services. Shorewood will provide utility billing, payroll, claims processing, accounts receivable, and escrow accounting for Excelsior billed out on an hourly basis. The agreement is through December 31, 2012 at which time both parties will review the arrangement to determine how it is working and if the partnership should continue. It should be noted that Excelsior plans to hire a finance officer and when that position is filled, some of the services provided by Shorewood may revert back to Excelsior. Finance indicated that they are generally capable of providing the services for Excelsior and doing so should not adversely affect their work for Shorewood. The intent of this agreement is to work with Excelsior and the new software provider, to be selected by the cities later this year so that each city is on the same software, with the similar charts of accounts and report structures. While there won't be much efficiency to begin as we remain on separate systems, the payoff will be when we have similar or identical processes for the majority of financial activities and reporting. There may be times when extra hours are required during the transition, which could entail overtime pay for Shorewood staff. This certainly won't be all hours worked and will be substantially less than the amount Shorewood receives from Excelsior. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 The end result of this agreement, if successful, will be greatly simplified effort needed to provide financial information to each city. By doing this there should be efficiency time savings and a clearer process for all involved. The efficiencies will come from simplified daily processes, reduced time for annual processes like preparing audit schedules and budget preparation, and implementing current and new quarterly and annual reports for state and federal agencies. This type of shared service will allow for staff to be cross - trained and able to help out in case of absences for any reason in either city. Financial or Budget Considerations: All time worked by staff on behalf of Excelsior will be tracked and billed back to Excelsior. Options: 1. Approve the agreement with Excelsior; 2. Approve the agreement with modifications 3. Do not approve the agreement Recommendation / Action Requested: Staff recommends approval of the agreement with Excelsior. Next Steps and Timelines: Staff will begin to document time spent on Excelsior work and get oriented to the Excelsior financial system. Connection to Vision / Mission: This will assist in our goals of providing cost effective services to our residents and improving cooperation with our neighboring communities. THIS FINANCIAL SERVICES AGREEMENT ( "Agreement "), is made and entered into on January 23, 2012 by and between the City of Excelsior (hereinafter referred to as the "City "), and the City of Shorewood (hereinafter referred to as the "Partner "). and WHEREAS, City is interested in contracting for delivery of certain financial services; WHEREAS, Partner has made a proposal for delivery of said services; and WHEREAS, both City and Partner are authorized to enter into this Agreement. NOW, THEREFORE, City and Partner agree as follows: 1. Scope of Services. Partner agrees to provide the following categories of services to City: A. Payroll. Partner shall prepare and process City's bi- weekly payroll and quarterly City Council member compensation including all related payments and deductions. Partner shall process payroll using the City's current financial system. City agrees to provide a workstation for Partner to access City's system to facilitate this work. As an alternative and if available, Partner shall complete this service remotely and provide City with a means to verify payments before releasing funds. B. Accounts Pavable. Partner shall process City's accounts payable and present claims for payment approval. City approves claims bi- weekly at its City Council meetings. City's Council meets on the first and third Monday of each month. Partner agrees to process claims and deliver proposed claim payments to City by the end of the day Wednesday before a Council meeting. Partner shall utilize City's existing financial system to enter claims in a manner similar to the payroll (using either remote access or a workstation located at City's offices). Partner shall enter and prepare the claims in a manner that permits City to review and authorize distribution of funds. C. Accounts Receivable City bills monthly for rental of city -owned building and facilities and other miscellaneous charges including, but not limited to, City's escrow accounts. Partner shall utilize City's existing financial system to create invoices for said billings and enter payments. Partner shall utilize City's system in a manner similar to payroll and accounts payable (using either remote access or a workstation located at City's offices). D. Utility Billing. City generates utility bills on a quarterly basis for customers. Partner shall process the utility bills using City's current utility billing system and prepare the utility bills based on meter information collected by City's public works staff This process shall be completed either on site at City's offices or, if feasible, remotely from Partner's offices. Partner shall make its staff available to answer questions from the public related to particular utility bills. Partner's staff shall refer to City's policy and /or ordinance regarding late payment, non - payment, and delinquent accounts. To the extent there are questions regarding City's late payment, non - payment and delinquent account policies, Partner shall consult with City to determine the correct process to follow. By October 15, 2012, Partner shall prepare and deliver to City a list of all delinquent accounts in the manner prescribed by City to facilitate certification to the County. 2. Duration of Agreement. This Agreement shall commence upon date of execution by all parties and will remain in effect until December 31, 2012 unless earlier terminated as provided in Section 3. 3. Termination. Either party may terminate this Agreement upon sixty (60) days' written notice. In the event of a breach of this Agreement by either party, the non - breaching party may terminate upon ten (10) days' written notice provided that, prior to providing notice of termination, the non - breaching party shall provide written notice of the breach describing the breach and providing the breaching party with twenty (20) days to cure the breach. 4. Change in Scope of Services. In the event it determines that it can provide one or more of the categories of service described in section 1 above, City may terminate said category or categories of service upon sixty (60) days' written notice to Partner. In the event of such a reduction, City's obligation to make payment for that category of service(s) shall be terminated. 5. Payments. The parties agree that the Partner shall be paid compensation for the services provided hereunder, payable for work performed in accordance with this Agreement, based on the following fees: Service Category Hourly Rate Senior Accountant $ 38.34 Finance Director $ 53.46 Partner shall provide invoices to City on a monthly basis. City shall make payment within 15 days of receipt of invoice. 6. Notices. Written notice required by this Agreement shall be sent to the parties at the following addresses: City City of Excelsior Attn: City Manager 339 Third Street Excelsior, Minnesota 55331 Partner City of Shorewood Attn: City Administrator 5755 Country Club Rod Shorewood, Minnesota 55331 7. Miscellaneous. A. Independent Contractor. Partner shall act as an Independent Contractor in the performance of all duties under this Agreement and shall, accordingly, be responsible for payment of all taxes, including federal, state and local taxes and professional /business license fees arising out of the Partner's activities. The Partner shall have no authority to bind or to obligate the City. The Partner is not an agent, servant, or employee of the City and shall not make any such representations or hold himself/herself out as such provided, however, that Partner shall act as City's authorized agent for purposes of responding to inquiries from users of City's utilities. B. Authorized City Agent. City's authorized agent for the purpose of administration of this Agreement is the City Manager. Said agent shall have final authority for approval and acceptance of Partner's services performed under this Agreement and shall further have responsibility for administration of the terms and conditions of this Agreement. C. Amendments. No amendments or variations of the terms and conditions of this Agreement shall be valid unless in writing and signed by the parties. D. Assignability. Neither Partner's nor City's rights and obligations under this Agreement are assignable or transferable. E. Data. Any data handled or prepared by the Partner shall be subject to the Minnesota Government Data Practices Act (Minn. Stat. Ch. 13) ( "DPA') and Partner agrees to abide by the terms of the DPA in its handling of such data. Furthermore, any data handled or generated by Partner in performing services under this Agreement shall be property of City and shall be remitted to the City by the Partner upon completion, expiration, or termination of this Agreement or, upon request by City. F. Entire Agreement. This Agreement is the entire agreement between City and Partner and it supersedes all prior written or oral agreements between the parties. There are no other covenants, promises, undertakings, or understandings outside of this Agreement other than those specifically set forth. Any term, condition, prior course of dealing, course of performance, usage of trade, understanding, or agreement purporting to modify, vary, supplement, or explain any provision of this Agreement is null and void and of no effect unless in writing and signed by representatives of both parties authorized to amend this Agreement. G. Severability. All terms and covenants contained in this Agreement are severable. In the event any provision of this Agreement shall be held invalid by any court of competent jurisdiction, this Agreement shall be interpreted as if such invalid terms or covenants were not contained herein and such holding shall not invalidate or render unenforceable any other provision hereof. H. Indemnification. Partner shall indemnify City for any damages, claims, or other liability caused by Partner's negligence in its delivery of services pursuant to the Agreement. City shall indemnify Partner for any damages, claims, or other liability caused by City's negligence in its delivery of services pursuant to the Agreement. I. Insurance. Partner agrees to maintain insurance coverage for the services it provides to City. CITY OF EXCELSIOR by Kristi Luger its City Manager Date: by J. Nicholas Ruehl its Mayor CITY OF SHOREWOOD by Brian Heck its City Administrator Date: by Chris Lizee its Mayor Date: Date: ® #1OB MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Aquatic Invasive Species Meeting Date: Monday, February 13, 2012 Prepared by: Brian Heck, City Administrator Reviewed by: Brad Nielsen, Planning Director Attachments: DNR Response to MCWD 2011 AIS Plan Policy Consideration: How should the city support AIS efforts? Background: Aquatic Invasive Species became a major issue in 2010 with the discovery of Zebra mussels in Lake Minnetonka. In 2011, the Christmas Lake association along with the Lotus and Minnewashta Lake associations, proposed a pilot project to create a central location for watercraft inspections at Lake Minnewashta and a gating system at Christmas and Lotus to allow only inspected boats to enter the access. This pilot project did not proceed; however, the city did allow the Christmas Lake association to purchase and install a gate at the landing. The Council also passed a resolution in support of the MCWD taking a greater leadership role in managing AIS. With the boating season rapidly approaching, Mayor Lizee organized a group consisting of Eric Evenson, attorney Tim Keane, attorney Louis Smith, and council member Zerby, Brad Nielsen, and me. The group met twice and plans to meet again in February to discuss what the MCWD and the city could do to address the AIS issue as it relates to Christmas Lake. Brad and attorney Keane spoke to Heide Wolfe, DNR watercraft inspection program coordinator, to discuss how the program works and where inspection training is located. During the conversation, Mr. Keane and Brad suggested the DNR hold a certification course in this area with Shorewood assisting in finding a location for the training. They suggested the community center, city hall, or the public safety building. Ms. Wolfe is supportive of this possibility. Staff is in the process of working out possible dates The class can hold about 30 people and is about 1 day. One thought is to get several people trained and certified as inspectors and work as an inspector at the Christmas Lake access as a part of a project coordinated by the MCWD, the City, or both. Financial or Budget Considerations: We anticipate the DNR will provide training at no cost to the participants. The unknown is the potential cost for inspectors. Inspectors could be paid part -time seasonal workers, volunteers, staff working extra hours, etc. The budget provides $6,000 for chemical treatment of milfoil. Options: 1. Work with the MCWD to a) sponsor an AIS certification training program, b) recruit interested individuals to undergo certification, and c) support an inspection program at the Christmas Lake boat launch; Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 2. Support the MCWD and Lake Association efforts to provide inspections at the landing by coordinating and arranging a location for certification training; 3. Continue to monitor efforts of the DNR to reduce the spread of AIS; 4. Work with the DNR to provide AIS certification training, recruit individuals to take the training, "hire" the individuals as volunteers or temporary seasonal employees to conduct inspections at Christmas lake, and coordinate with the lake association scheduling inspectors; 5. Do nothing Recommendation / Action Requested: Staff recommends working with the MCWD on arranging AIS certification training as well as supporting legislative proposals aimed at increasing local authority as it relates to AIS control and prevention. Next Steps and Timelines: Staff will continue to work with the MCWD and DNR to arrange a date and location for certification training. Staff will continue to monitor legislative proposals related to AIS and prepare letters of support where appropriate. Finally staff will work with MCWD and others in developing an inspection program for the Christmas Lake launch. Connection to Vision / Mission: Working with other agencies to minimize the spread of AIS fits with maintaining a healthy environment and attractive amenities. : ® #ZOC U2 MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Federal Recreational Trail Program Grant Meeting Date: February 13, 2012 Prepared by: Julie Moore and Twila Grout Reviewed by: Brian Heck and Jean Panchyshyn Attachments: Resolution Policy Consideration: Should the Council authorize staff to submit an application for a DNR Trail grant. Background: The Trail Committee developed a trail plan with various trails throughout the city. Staff identified a grant opportunity that provides 50% reimbursement for trail development. Staff is working on the grant application. The application requests funding to construct a bituminous trail along County Road 19 from the LRT to Smithtown Road. The trail committee identified this as one of the priority 1 trails targeted for completion within the next five (5) years. Staff is currently working on preliminary designs for the trial segment. A survey has been completed and Hennepin County has been consulted. Staff is connecting with Xcel and other property owners along the route to see about possible easements. Staff is asking council to approve the resolution that authorizes staff to continue the application process for the grant. The application deadline is February 28. By adopting the resolution and authorizing application, the council is committing to the acceptance of the grant. Financial or Budget Considerations: The trail plan estimates the cost of this segment to be approximately $72,000. This grant would reimburse the city for 50% of the costs of the trail construction so the total cost to the city for the project if the grant is awarded is estimated to be $36,000. Options: 1. Apply for the Federal Recreational Trail Program. 2. Do not apply for the Federal Recreational Trail Program. Recommendation / Action Requested: Staff recommends submitting the grant application for the identified trail segment. Next Steps and Timelines: 1. City staff would complete the Federal Recreational Trail Program grant application materials and submit them to the Minnesota Department of Natural Resources no later than February 28, 2012. 2. Grant awards will be announced by June 2012. Connection to Vision / Mission: Apply for grants to offset costs demonstrates sound financial management and the expansion of trails fits with quality public services and a healthy environment. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 12- A RESOLUTION SUPPORTING THE GRANT APPLICATION MADE TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR THE FEDERAL RECREATIONAL TRAIL PROGRAM WHEREAS, the City of Shorewood supports the grant application made to the Minnesota Department of Natural Resources for the Federal Recreational Trail Program. The application is to construct 1200 linear feet of paved trail from the LRT on the east side of County Road 19 in Shorewood, connecting to the existing trail in front of the Tonka Village Shopping Center in Tonka Bay; and WHEREAS, the City of Shorewood recognizes the fifty (50) percent match requirement for the Federal Recreation Trail Program, and has secured the matching funds, and NOW, THEREFORE, BE IT RESOLVED, if the City of Shorewood is awarded a grant by the Minnesota Department of Natural resources, the City of Shorewood agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project. The City of Shorewood will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED, the City Council of the City of Shorewood names the fiscal agent for the City of Shorewood for this project as: Brian Heck City Administrator City of Shorewood 5755 Country Club Rd Shorewood, MN 55331 ADOPTED BY THE CITY COUNCIL OF THE CITY SHOREWOOD this 13th day of February, 2012. ATTEST Christine Lizee, Mayor Brian Heck, City Administrator /Clerk ® #1OD MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Presbyterian Homes Conduit Bonding Request Meeting Date: Monday, February 13, 2012 Prepared by: Brian Heck, City Administrator Reviewed by: Bruce DeJong, Finance Director Attachments: Letter from John Utley, Bond Counsel Policy Consideration: Should the City Council agree to assist Presbyterian Homes with financing their project? Background: Bruce DeJong and I were contacted by John Utley, bond counsel for Presbyterian Homes, asking if the city would be interested in assisting the financing of a large housing development project in the City of Wayzata on behalf of Presbyterian Homes. Presbyterian Homes is a 501C (3) non - profit organization interested in constructing senior housing mixed with retail. Presbyterian Homes is looking to Shorewood and other communities, to issue bank qualified bonds on the organizations behalf. The City of Shorewood will have no obligation for repayment of the bonds; repayment resides with Presbyterian Homes. The city can charge a fee, based on a percentage of the bond amount. Presbyterian Homes is proposing a fee equal to 1/8 %. Based on a $10 million dollar issue, the city would receive $12,500. The city is limited in the amount of bank qualified bonds it can issue each year to $10 million. Thus if Shorewood participates and issues $10 million, the city is not able to issue any bank qualified bonds this year. The City could still issue bonds, but because the bonds would not be bank qualified, the interest rate may be slightly higher. If the city is not considering a bond issue in 2012, then this is a moot issue. Council has two decisions regarding this item: 1) does council wish to participate in this project and agree to use the city's bonding authority. And 2) if the council says yes to the first issue, then what fee does the Council wish to charge for the use of the bonding authority? Some communities may require 1/2% of the bond amount or more; others may not request any fee. Financial or Budget Considerations: The city will have no financial obligation. The city would receive a minimum of $12,500 should it agree to participate. Options: 1. Agree to participate in the program and accept the 1/8% fee; 2. Agree to participate with a different fee rate; 3. Do not agree to participate. Recommendation / Action Requested: Staff believes this is a reasonable project and does not anticipate a bond issue by the city in 2012. Pledging bonding authority and issuing bonds on behalf of Presbyterian Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Homes will not negatively affect the city. Staff wants to be careful with the rate suggested by the project proposer of 1/8 %. This may be perceived as setting a precedent for any project that occurs on Smithtown Crossing that would require similar financing. Thus, staff recommends the Council approve moving forward with the project after careful consideration of the rate. Next Steps and Timelines: Should the council approve moving forward with the project, bond council will publish and schedule a public hearing for March 12, 2012 and prepare a resolution for consideration by Council. Connection to Vision / Mission: Collaboration with other cities and working to provide additional housing options fits with visionary leadership. Brian Heck, City Administrator Bruce DeJong, Finance Director City of Shorewood 5755 Country Club Road Excelsior, Minnesota 55331 -8926 Gentlemen: Wayzata Bay Senior Housing, Inc., a Minnesota nonprofit corporation (the "Corporation "), was formed by Presbyterian Homes & Services (also a Minnesota nonprofit corporation) to undertake a major development in the downtown area of the City of Wayzata ( "Wayzata ") comprised of multifamily housing developments for seniors and commercial retail facilities (the "Wayzata Bay Project "). The Corporation is proposing to finance the construction of a substantial portion of the Wayzata Bay Project through the issuance of tax - exempt conduit revenue bonds (the "Bonds ") in a total aggregate principal amount of approximately $60,000,000. (The technical name for such obligations is "qualified 501(c)(3) bonds. ") The proposed purchaser(s) of the Bonds are banks. Banks generally purchase only tax - exempt bonds that are "bank qualified." Every political subdivision in Minnesota is permitted to designate up to $10,000,000 of tax - exempt bonds per calendar year as "qualified tax - exempt obligations" (more commonly referred to as "bank qualified bonds ") as long as the political subdivision does not reasonably expect to issue more than $10,000,000 of tax - exempt bonds in that calendar year. Both governmental bonds (typically general obligation bonds) and private activity bonds that are designated as "qualified 501(c)(3) bonds" must be included in determining whether an issuer is within the $10,000,000 limit for bank - qualified bonds. Wayzata has agreed to issue a portion of such bank - qualified Bonds but cannot issue more than $10,000,000 of such Bonds. Therefore, requests are being made to several other issuers to participate in the financing of the Wayzata Bay Project through the issuance of bank - qualified Bonds by such other issuers. Minnesota law and federal tax law permit a city to issue tax - exempt bonds for a facility located in another city, such as the Wayzata Bay Project, if the issuing city is authorized to do so by the city in which the facility is located and if the issuing city is located within the market area of the facility to be financed. The City of Shorewood ( "Shorewood ") is located within the market area of the Wayzata Bay Project and Wayzata has expressed its willingness to authorize the issuance of such Bonds by other cities. It is our understanding that Shorewood has no plans to issue any tax - exempt bonds in calendar year 2012. If this is correct, then Shorewood could issue $10,000,000 of bank - qualified bonds in calendar year 2012 to assist in the financing of the Wayzata Bay Project for the Corporation. The bank - qualified Bonds would be issued under Minnesota Statutes, Chapter 462C, as amended, or Minnesota Statutes, Sections 469.152- 469.1651, as amended (collectively, the "Act "). The Bonds would be issued under the Act as revenue bonds and, as such, will be secured solely by the revenues derived from the Wayzata Bay Project and any additional security provided by the Corporation. The Bonds would not constitute general or moral obligations of Shorewood and would not be secured by the taxing powers of Shorewood or be payable from any funds, assets, or other property of Shorewood. In addition to assisting the development of senior housing facilities in a neighboring city that will be available to the residents of Shorewood, an additional benefit to Shorewood would come in the form of an administrative fee payable by the Corporation as compensation for the use of Shorewood's authority to issue bank - qualified bonds. The Corporation is proposing a payment in the amount of one - eighth of one percent (0.125 %) of the principal amount of Bonds issued by Shorewood. If Shorewood issues $10,000,000 of Bonds, the administrative fee would be equal to $12,500. The administrative fee would be payable on the date of issuance of the Bonds. The Corporation would propose that Kennedy & Graven, Chartered, act as bond counsel on behalf of Shorewood in connection with the proposed financing. The Corporation would be responsible for the payment of all fees of Kennedy & Graven. The Corporation would also pay any other out -of- pocket costs paid or incurred by Shorewood, including any fees of the Shorewood City Attorney, although it is not anticipated that Shorewood will be required to pay or incur any such costs. In order to proceed with this financing, it will be necessary for the Shorewood City Council to conduct a public hearing on the proposed financing (preceded by publication of a notice of public hearing in the Shorewood official newspaper at least fifteen days prior to the date of the public hearing) and to adopt a resolution approving the documentation for the financing and authorizing the issuance of the bank - qualified Bonds. These two actions can be accomplished at a single meeting of the City Council. A representative of the Corporation and I would appear at the public hearing to answer any questions that the City Council or members of the public may have regarding the Wayzata Bay Project or the legal aspects of the proposed financing. If you have any questions regarding the foregoing, please contact me at your earliest convenience. Also, if you wish to speak to a representative of the Corporation, please let me know and John Mehrkens or another representative of the Corporation will contact you. John Utley Kennedy & Graven, Chartered 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 -1458 612 - 337 -9270 Fax: 612 - 337 -9310 Email: jutleykkennedy-graven.com ® #1OF MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Property /Casualty Insurance Changes Meeting Date: Monday, February 13, 2012 Prepared by: Bruce DeJong, Finance Director Reviewed by: Brian Heck, City Administrator Attachments: Reports from Northern Capital Policy Consideration: Should the City Council accept property /casualty insurance changes for potential savings? Background: Brian Heck and I were contacted in 2010 by Ron Youngdahl and Carl Bennetson from Northern Capital Insurance Group to potentially use their service as insurance agents. We met with them but decided to review their work with other cities before making a decision. After checking references and learning about the thorough nature of their service, Administrator Heck decided to make the change in October, 2011. Since then we have done a complete review of facilities, equipment, and deductibles. This has dropped our coverage to $74,030, which is $8,255 (10 %) less than last year's cost of $82,285. This is in spite of a League of Minnesota Cities Insurance Trust appraisal of our buildings with values over $1,000,000 last spring that raised the total amount of property being insured. In reviewing deductibles, the current amount of $500 seems excessively low. We average about three (3) claims per year. An analysis performed by the LMCIT shows that we could have saved between $7,350 and $18,820 over the last five years if our deductibles had been raise to $1,000 and $2,500 respectively. This is because the premium reduction more than offsets the increased deductible payouts. Financial or Budget Considerations: The city will save at least $8,255, improve coverage, and potentially save more if the deductibles are increased. Options: 1. Leave insurance coverage as is; 2. Agree to increase the deductible to either $1,000 or $2,500 per incident; Recommendation / Action Requested: Staff recommends raising the deductible to $2,500 per incident. Next Steps and Timelines: Should the council approve these changes, they will be implemented immediately upon notification. Connection to Vision / Mission: These changes fit with our vision of cost effective city services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CONNECTING & INNOVATING SINGE 1913 LMCIT NO -FAULT SEWER BACK -UP AND WATER MAIN BREAK COVERAGE Re: City of Shorewood What does it cost? The premium charge is a percentage of the city's municipal liability premium: 8.5% for the $10,0001imit; 10.0% for the $25,OOQ limit; or • 12.5% for the $40,000 limit Deductible Limb Premium $500. $10,000. $2,342. $25,000. $2,755. $40,000. $3,444. $1,000. $10,000. $2,286. $25,000. $2,690. $40,000. $3,362. $2,500. $10,000. $2,072. $25,000. $2,438. $401000. $3,048. $51000. $101000. $1,944. $25,000. $2287. $40,000. $2,85$. 145 UNIVERSITY AVE. WEST PHONE: (651) 281 -1200 FAY-.(651)281-1299 ST. PAUL, MN 55103 -2044 Toll FREE: (800) 925 -1122 WEa:WWWiM(,ORc City of Shorewood Deductible Options — Estimated Premium Savings Basis: 2011 -2012 Property & Casualty Package, excluding Employee Dishonesty Bond, and Excess Liability Current $500 Deductible ($64,839 Premium) Year Deductible Paid & 1 2006 -07 $1,500 j 2007 -08 $1,500 � 2008 -09 $2,000 2009 -10 $1,500 ? 2010-11 $1,500 2009 -10 $1,500 Total $8,000.00 Option: $1,000 Deductible — Premium Credit ($2,926) Year Additional Deductible Cost Net Gain /Loss 2006 -07 $1,500 $1,426 2007 -08 $i,198 $1,728 2008 -09 $1,582 $1,344 2009 -10 $1,500 $1,426 2010 -L1 ___ $1,500 _ $1,426 Total $7,350.00 Option: $2,500 Deductible — Premium Credit ($7,778) Year Additional Deductible Cost Net Gain /Loss 2006 -07 $51179 2007 -08 $3 $4,503 2008 -09 $4,582 $3,196 2009 -10 $2,135 $5,643 2010 -11 $4,899 $2,879 Total $18,820.00 #11A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Amendments to Policy Manual Meeting Date: February 13, 2012 Prepared by: Brian Heck, City Administrator Reviewed by: Jean Panchyshyn, Deputy City Clerk Attachments: Amended Policies Policy Consideration: Should the Council amend the policy manual regarding benefits and severance? Background: This item was presented to the Council at their January 23, 2012 meeting. Council pulled the item from the Consent calendar for discussion. Council asked staff to make a few minor changes to the drafted language related to severance pay. Staff amended the language to the severance policy such that only full years of service are counted and that part -time employees severance pay out is based on prior years hours worked. Financial or Budget Considerations: The amounts for employee benefits and compensation are included in the city's annual budget. Options: 1. Accept the amendments as drafted; 2. Suggest changes to the amendments and approve; 3. Reject the amendments and direct staff to bring back revisions; 4. Do nothing Recommendation / Action Requested: Staff recommends council approve the amendments as provided. Next Steps and Timelines: If approved, staff will update the policy manual and ensure staff receives information as well. Connection to Vision / Mission: Attracting quality employees leads to quality public services Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 7.02. Group Insurance A group insurance contract providing health, dental, life insurance, short -term, long -term and Accidental Death and Dismemberment (ADD) insurance benefits for the probationary and regular full -time employees and their dependents are offered by the City. All probationary employees are eligible to enroll in the group insurance program with the City; however, their coverage will commence subject to the terms and conditions of the City's contracts with its insurance carriers. The City will pay a monthly amount, to be determined by the City Council, toward group insurance premiums for regular and probationary full -time employees, and part-time employees working at least 20 hours per week, and their dependents. The insurance carrier shall be chosen by the employer, and a list of those available insurance carriers can be obtained by contacting the City Administrator. (Revised 12109) An employee who elects coverage under the Health Savings Account that, combined with other benefits, results in a total cost that is less than the contribution level, shall have the balance applied toward their Health Savings Account up to a maximum of $2,500 for the year. This amount shall be deposited in to the members HSA account at the start of the New Year. (Revised 1 12) Subdivision 3. Rate of Severance Pay Upon severance of employment, employees with a minimum of five years of employment shall be entitled to receive payment of 50% of sick leave hours up to a maximum of 400 hours of payout (this calculates to a sick leave balance of up to 800 hours) at termination. Such payment for unused sick leave shall be made based on the employee's hourly rate at the time of severance. Employees who leave employment due to reduction in workforce or elimination of position, shall receive, in addition to all other compensation payouts, payment equal to one week of pay for each full year service with the City. Part-time employees severance will be figured based on the average of the previous year's hours worked.