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EFD 2011 Year in ReveiwExcelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 March, 2012 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 Excelsior Fire District Board Excelsior Fire District Operating Committee Customers of the Excelsior Fire District I am submitting the Annual Report of the Excelsior Fire District for the year 2011. This year in review attempts to provide a review of the past year and compare with previous years in some specific situations. Fire departments across the nation and the State of Minnesota are no longer just responding to fires and the Excelsior Fire District is no exception. Fire Service activities include: • Community Risk Reduction — working with the community as a whole to reduce or eliminate hazards. o Fire Code Prevention/Enforcement — Adoption, Inspection, Plan Review, Education, Enforcement o Public Education — Working with children, schools, homeowners, elderly, business owners o Public Relations — Parades, Open Houses, National Night Out, Citizens Assist Response — Fire, Emergency Medical Services (EMS), Personal Injury Crashes, Hazardous Materials, Natural Disaster, Heavy Rescue, Terrorism, Water /Ice Rescue, Aircraft Emergencies, Wildland /Grass, Mass Casualty, High Angle Rescue, and Confined Space Rescue Investigations — Fire Cause and Origin, Arson Investigation Emergency Management / Planning — Emergency Preparedness, Pandemic Flu, Anti - Terrorism, Special Events I would like to express my utmost thanks to the members of the Fire District. It is these members that carry out the dedicated and effective service day and night for our Fire District. The members provide unselfish and dedicated prevention, training and response 24 hours a day. It is the efforts of this group combined with the efforts of others that have allowed us to meet our accomplishments noted within. I would also like to express my thanks to our Administrative Specialist, Ana Fatturi for dedicated and awesome administrative efforts that are often "behind the scenes" and may go unnoticed by the customers of the Fire District. I cannot emphasize enough that her efforts have helped and will continue to make the District what it is today. I would like to express my sincere thanks to the members of the Fire District Board, Fire District Operating Committee, City Councils, and all city staff who have been so supportive and assist the members of the Fire District in our accomplishments. I would like to also express my thanks to the City of Deephaven and their staff for the coordination of our fiscal agent tasks and responsibilities. The management of our finances is a cornerstone to our effective operations. The Fire District continues to face increasing challenges today and into the future. Financial stability, all - hazard preparedness and training, retention and recruitment of firefighters, and increasing training requirements and responsibilities continue to be issues. The Fire District continues to place a strong emphasis on community risk reduction and specifically fire prevention. Inspection continues to be a focus of the Fire District. Through the efforts of our Fire Inspector Kellie Murphy - Ringate, effective fire and life safety inspections, pre - planning, plan review, public education, and public relations has been and continues to be conducted throughout the Excelsior Fire District. Training also continues to be a focus of the Fire District. Through the efforts of our Battalion Chief of Training, Lee Berglund, and our Training Captain, Gary Ringate, highly skilled firefighters service the Excelsior Fire District. Our training covers firefighting, all types of rescue, medical, hazardous materials, and other special skills. The members and officers of the department devote much additional time and effort in developing firefighting, leadership and management skills to more effectively lead the Fire District. A review of 2011 is broke down in the following categories: Categories Suppression Special Response Prevention Stations Administration Volunteer / Reserves Rescue Special Events Equipment Communications Relief Association Training Activities Apparatus Emergency Management Auxiliary The personnel of the Fire District continue to perform their duties with the highest regard. Continuing dedication by the personnel to prevention, training, and emergency response provides the highest quality emergency services for the citizens of the Excelsior Fire District. Respectfully Submitted, 0 1�rX Scott M. Gerber Fire Chief Captain 11 Rian Firkus Station 1 Company 11 John Barnes Keith Bunting Bruce Duncan Josh Hight David Hoo Scott Nelson Brandy Parker Chris Pass Kellie Murphy - Ringate Kim Stern Doug Sweeney Ron Zuehl Excelsior Fire District — Organizational Chart Januarv. 2012 Administrative Specialist Ana Fatturi Inspector Kellie Murphy - Ringate Battalion Chief 3 Mike Heiland Captain 12 Joe t Station 1 Company 12 Brian Carney Patrick Flavin Hank Graef Tim Gould Mike Jensen Brian Kuhnly Joe Lugowski Lance Newell Jordan Schuettpelz Alex Stern Kevin Stern Captain 21 Pat McCarthy Station 2 Company 21 Charlie Blumhoefer Tom Brandt Adam Boland Jeff Gammack Kieran Hannigan Charreise Lewandowski John McKee Brian Nagel Vicki Narveson Chief Scott Gerber Assistant Chief Dana George Captain 22 Karl Narveson Station 2 Company 22 Darren Aschoff Peggy Cox Jay Goetz Mike Jenson Mark Roufs Matt Sorenson Briggs Thompson Battalion Chief 4 Lee Berglund SCBA Training Coordinator Captain Alex Stern Gary Ringate Apparatus Maintenance Coordinator Keith Bunting Radio/Pagers Asst. Apparatus Coordinator Maint. Coord. David Hoo Joe Lugowski Boat / Water Coordinator Hank Graef Hazmat Coordinator Charlie Medical Blumhoefer Supplies Coordinator Kelhe Murphy- Ringate Quartermaster Brian Carney ➢ Population ➢ Square Miles Excelsior Fire District Prou(lly serving the Communities of Deephaven - Excelsior- Greenwood - Shorewood -Tonka Bay 24 100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Excelsior Fire District Demographics ➢ Community Parks ➢ Total Housing Units • Deephaven — 1,400 • Excelsior — 1,425 Excelsior Elementary • Greenwood - 320 • Shorewood — 2,529 • Tonka Bay — 651 ➢ Unique Areas /Businesses ➢ Total Schools • Public ■ Deephaven Elementary ■ Excelsior Elementary ■ Minnewashta Elementary • Private ■ St. John's ■ St. Therese ■ Our Savior's ■ Grace School ■ ECFE ■ Deephaven Academy ■ Minnetonka Montessori ■ Mt. Calvary ■ New Horizon ■ Excelsior Covenant 18,000 14 square miles 13 6,325 Lake Minnetonka Charter Boats Regional Trail — Light Rail Transit Old Log Theatre Street Car Multiple Special Events Historical Society (Houses, Buildings, Minnehaha steam vessel) Adult Care Facilities 12 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Suppression ➢ Responded to fires, fire alarms, gas leaks, gas line breaks, smoke, and wires down /arcing - the data for call responses is listed below: Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Rescue ➢ Responded to medicals and crashes ➢ Provided personnel to ride along with ambulance to the hospital due to critical patients ➢ Set up and controlled landing zones for medical aircraft on crash scenes ➢ Responded to situations that required technical rescue and provided limited technical rescue ➢ Responded to assist police departments where additional personnel were needed to provide lift assist to citizens ➢ Responded to mental health incidents ➢ The data for call responses is listed below: Excelsior Fire District Prou(lly serving the Communities of Deephaven - Excelsior- Greenwood - Shorewood -Tonka Bay 24 100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Special Response ➢ Responded to water and ice incidents ➢ Provided weather stand -by at the Fire District stations and responded for incidents resulting from severe weather ➢ Responded to missing persons and animal rescues ➢ Responded to hazmat incidents, including gas spills and Carbon Monoxide Alarms ➢ Responded to Mutual Aid and Auto Aid calls for assistance o Notable Mutual Aid responses in 2011 included fires in Mound, Long Lake, Plymouth, Eden Prairie, Chanhassen, and Minnetonka ➢ The data for call responses is listed below: Excelsior Fire District Prou(lly serving the Communities of Deephaven - Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Overall Response Breakdown 2007 to 2011 Total Call Comparison 800 751 732 700 - 657 651 600 500 400 300 200 100 0 2007 2008 2009 2010 2011 Lam Baier PrOPhOtO Calls by Day of the Week 140 120 100 80 60 40 20 0 Monday Tuesday Wednesday Thursday Friday Saturday Sunday ❑ 2010 ■ 2011 Total Calls by Time of Day 60 50 40 30 20 10 0 J� 0 -59 200- 400- 600- 800- 1000- 1200- 1400- 1600- 1800- 2000- 2200- 259 459 659 859 1059 1259 1459 1659 1859 2059 2259 ❑ 2010 ❑ 2011 2011 Incidents by Type 63,10% 233, 36% 355,54 o ■ Suppresion ■ Rescue ❑ Special 39 - - 2010 Incidents by Type 75910% ■ Suppresion ■ Rescue ❑ Special 57, 36% 219,340/( 282,39% 2011 Incidents by City 29,4% 62,10% 131,20% 34,5% ■ Deephaven ❑ Excelsior ❑ Greenwood ■ Shorewood ❑ Tonka Bay ■ Mutual Aid 2010 Incidents by City 29,4% AO 7O/ AHr AAA/ 40,5% ■ Deephaven ❑ Excelsior ❑ Greenwood ■ Shorewood ❑ Tonka Bay ■ Mutual Aid ),27% )8,27% 2008 - 2011 Average Firefighter Response 18 16.34 15 12 9 6 3 0 2008 2009 2010 2011 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Firefighter Turnout Times 2008 - 2011 Average Turnout/ Inservice Times 2.81 2.77 2.89 3-11 2.5 2 1.5 1 0.5 0 2008 2009 2010 2011 Excelsior Fire District Prou(lly serving the Communities of Deephaven - Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Firefighter Compensated Hours Firefighter Compensated Hours 10,010.0 10,000 97127.5 8,000 6,000 4,000 2,000 0 2010 2011 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Firefighter Volunteer Hours Fire Prevention Volunteer Hours 210 185 160 135 110 85 60 35 10 -15 2010 2011 ❑ Total Firefighter Hours ❑ Total Citizen Hours 1250 1000 750 500 250 0 900 750 600 450 300 150 0 Special Event Volunteer Hours 2010 2011 ■ Total Firefighter Hours ■ Total Citizen Hours EFD Relief Association Volunteer Hours 2010 2011 ❑ Total Firefighter Hours ❑ Total Citizen Hours ➢ Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Special Events Developed and utilized special events plans for the special events that needed greater detail planning Participated in the following special events in 2011 o Apple Days 0 4th of July • Arctic Fever • Minnesota's Night to Unite (National Night out) • Parades ♦ Memorial Day ♦ 4th of July ➢ Excelsior ➢ Greenwood ➢ Coitagewood ➢ Shorewood Oaks ♦ Burnsville Fire Muster ♦ Hopkins Parade ♦ Long Lake Corn Days Parade U Halloween Parade • Art on the Lake • ALARC Ice Dive (Polar Plunge on Lake Minnetonka) • Pond Hockey Tournament • Cottagewood Grill Night for the Neighborhood • Fire Prevention VIP Event • Fire Prevention Day at the State Fair • Funerals • Kids Free Movie • Races ■ 41h of July • Tour de Tonka • Lake Minnetonka Triathlon • South Lake Safety Camp • ECFE Spring Picnic • Fund Raisers for neighboring fire departments J Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Special Events ➢ Participated in the following special events in 2011 (continued) • EFD Fire Prevention open House and Safety Fair • St. Therese Kids College • Minnetonka High School Senior Serve Day • Knewtson Health Group AutoPulse Fundraiser • A.E.D. Orientation for Lay Persons • Giving Tree Project • Minnetonka Homecoming Parade • Our Savior's Easter Egg Hunt • Well's Fargo ' /z Marathon • United Firefighters • Mount Calvary Family Fun Night • Pee Wee Hockey Tournament Hydrant Shoveling • Provided stand -by coverage to other departments for their special events ■ Victoria ■ Minnetonka ■ Long Lake ■ Mound • Minnesota Remembers, 10th Anniversary of 9/11 Attacks • EFD Monument to Honor Firefighters Unveiling Ceremony • Minnesota Vikings Honor Public Safety • South Lake Minnetonka Police Citizens Academy • Bagging for Tips at Cub Foods Minnetonka for the ICA Food Shelf • CINEMA). -A Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Training ➢ Developed and implemented a Training Plan for the District ➢ Planned and conducted a weekly drill for twelve months ➢ Attended conferences and sectional schools to enhance firefighter, leadership and technical rescue skills and abilities ➢ Coordinated and sent firefighters to Firefighter 1 (FFI) Training ➢ Coordinated and sent firefighters to Firefighter 2 (FFII) Training ➢ Coordinated and sent firefighters to Emergency Medical Technician (EMT) Training ➢ Conducted Emergency Medical Technician (EMT) Refresher training ➢ Developed and conducted specific fire officer training o Specific supervisory training in meeting management, managing conflict, and team building ➢ Conducted annual medical surveillance and fit testing for all firefighters ➢ Conducted hazmat, blood borne pathogens and confined space awareness training ➢ Conducted Firehouse software training ➢ Researched, coordinated and conducted live burn training in residential structures ➢ Researched and provided documentation on training for the ISO audit ➢ Conducted MDC (Mobile Data Computer) training for fire officers and firefighters Conducted pumps training ➢ Begin to enhance station 2 driver program ➢ Participated in Hennepin County Life Safety Unit (LSU) trainings ➢ Participated in alcohol awareness training for utilization with the annual relief association dance ➢ Conducted driving drills to maintain and enhance emergency vehicle operations ➢ Conducted a new orientation program for new firefighters ➢ Developed and conducted new elected officials orientation for new Fire District Board members and new community elected officials ➢ Conducted fitness and safety training and promoted fitness improvement ➢ Participated in Incident Management Team (IMT) training ➢ Participated in the Executive Fire Officer (EFO) Program W Lr Ice Rescue Officer Training Ice Rescue /Cold Weather Practice Burn Entrapment Boat Operations Fitness Testing Firefighter Safety Water Supply /Streams Accountability On -scene Arrival Hose Testing Auto Extrication Police Operations Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Training 2011 Drill Topics Mule (ATV) Operations Building Construction Ventilation Practice Burn/Mutual Aid Overhaul Water Rescue/Warm Weather Tanker Operations Hydrant Operations Confined Space Hazardous Materials Equipment Use/Location Gear Donning /Timed Medical Tools Grass Fire Operations EMT -Basic Radio Use /Communications Ladder Use and Safety Fitness Pumping/Driving Hose Operations Emergency Driving Fire Alarms /Sprinklers Tactics B l oodb ourne/Ri ght -to -know CPR/Airway Treatment Command Fire Behavior / Smoke Reading Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Prevention ➢ Coordinated and held a successful Open House ➢ Coordinated and conducted training in the schools ➢ Coordinated and conducted tours at our stations ➢ Conducted public education AED and CPR classes ➢ Conducted fire investigations ➢ Provided fire extinguisher training for the public ➢ Provided the following life safety classes • Boy and Girl Scout Badges • Ice/Water safety • Fire Safety ➢ Senior Fire Safety ➢ Parents Fire Safety • First Aid ➢ Conducted business /industry fire and life safety inspections ➢ Conducted special event fire and life safety inspections ➢ Conducted residential fire and life safety inspections ➢ Continued the development of a pre -plan system for the Fire District ➢ Provided updates to maps for all fire hydrants in the Fire District area ➢ Provided fire code review for business /industry ➢ Provided fire suppression system plan review for business /industry ➢ Investigation team partnerships with police departments ➢ Participated with the MN Fire Prevention Group ➢ Participated in the Minnesota State Fire Chiefs Public Education Group ➢ Participated in the Minnesota State Fire Chiefs Fire Safety Trailers Committee ➢ Conducted Minnesota State Fire Chiefs Kitchen Trailers training for Minnesota Fire Departments ➢ Participated in training at the Carver County Fair CPR Booth ➢ Conducted an Event Planners Fire Code presentation INVESTIGATIONS: 2010 2011 PUBLIC EDUCATION/ PREVENTION CONTACTS: 9,915 9,427 PUBLIC EDUCATION FIREFIGHTER VOLUNTEER HOURS: 2,000 1,492 INSPECTIONS: 351 361 Initial Inspections 385 350 Re- Inspections 321 314 TOTAL: 707 564 INVESTIGATIONS: Excelsior Fire District 5 0 Total Dollar Loss - Excelsior Fire District Investigations 7,500.00 0 BURN PERMITS ISSUED: 351 361 PREPLAN HOURS: 3.5 0 CODE INTERPRETATION AND RESEARCH HOURS: 72 47.5 I[ M' S t 46 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Stations Station #1 24100 Smithtown Road, Shorewood, MN. 55331 ➢ Coordinated specific repair projects • Station #1 ➢ UPS replacement ➢ Generator repair — fuel and timing cover ➢ Parking lot seal coating ➢ Re- ballasting in apparatus bays ➢ Overall facility maintenance • Station #2 ➢ Station entrance column repair ➢ Gutter installation ➢ Utilized the fitness room for firefighter health and safety A0W_ i Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Stations ➢ Maintained and repaired Station 1 and Station 2. Maintenance includes the following: • Overall facility maintenance • Light maintenance • HVAC maintenance • Garbage / Recycling • Cleaning • Generators maintenance and repair • Snow removal • Outside facility maintenance • Sprinklers at Station 1 — winterize • Fire Alarm and Fire Sprinkler maintenance and repair • Sweeping • Provide keys and codes to new recruits • Gear and towel laundering • Shovel grates • Pulling weeds • Painting walls and lines • Lighting replacing and debugging Station #2 20227 Cottagewood Road, Deephaven, MN. 55331 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Apparatus ➢ Maintained and repaired the apparatus fleet for the Excelsior Fire District: • Engines o Engine 11, Engine 21, Engine 22 • Aerial o Aerial ll • Tanker o Tanker 11 • Rescues • Rescue 11, Rescue 12, Rescue 21 • Placed enhanced fog lights for safer operations on Rescue 21 • Utility o Utility 11 • Inspector Vehicle • Duty Vehicle • Chief Vehicle • Boats o Boat 11, Boat 12, Boat 21 • ATV's o Utility 12 • Snowmobile • Hazmat Trailer Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Apparatus ➢ The data below represents the time apparatus were used in emergency /non - emergency response calls and special events. The data does not represent overall apparatus utilization. ➢ Additional factors need to be factored in for an overall look at apparatus utilization. The factors include: ➢ Emergency/Non- emergency operations — operational time on scene including pumping, lighting, equipment utilization, and idle time. ➢ Training events — weekly drill, special training sessions, individual training, training at other locations ➢ Special events — operational time on scene, special operations ➢ Special details — picking up a firefighter that may have rode in with the ambulance ➢ Administrative and Operational use — daily use inside and outside of the district �x� Haz Mat Trailer B21 /Hovercraft Boat 12 Boat 11 Snowmobile 21 Utility 12 ATV Utility 11 Tanker11 Rescue 21 Rescue 12 Rescue 11 Fire Inspector Engine 22 Engine 21 Engine 11 Duty Chief Aerial 11 Apparatus Usage 2011 ■ Response ■ Training ❑ Special Event 0 20 40 60 80 100 120 140 160 180 200 220 240 260 280 300 Apparatus Usage 2010 ■ Response ■ Training ❑ Special Event Haz Mat Trailer B21 /Hovercraft Boat 12 Boat 11 Snowmobile 21 Utility 12 ATV Utility 11 Tanker 11 Rescue 21 Rescue 12 Rescue 11 Fire Inspector Li Engine 22 Engine 21 Engine 11 Duty Chief Aerial 11 0 20 40 60 80 100 120 140 160 180 200 220 240 260 280 300 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Equipment ➢ Maintained, repaired, and conducted monthly checks of the following equipment: • Air Monitors • Self Contained Breathing Apparatus (SCBA's) • Automatic External Defibrillators (AED's) • Extrication Tools • K -12 Saw and Chainsaws • Small Engines • Float -o Pump • SCBA Fill Station and Compressor • Hose Dryer and Hose Tester • Thermal Imaging Cameras ➢ Maintained and repaired bikes • Prepare the bikes for use during special events for additional emergency support ➢ Conducted annual hose testing for all District hose on all apparatus and spare hose ➢ Coordinated and conducted annual ladder testing for all District ladders on all apparatus ➢ Conducted monthly checks of all firefighter personal protective equipment ➢ Purchased 6 new sets of turn-out gear ➢ Maintained and coordinated repairs for cold water rescue suits ➢ Provided maintenance, filling and repair for oxygen bottles for the Fire District, South Lake Police and Deephaven Police ➢ Purchased and implemented new SCBA's ➢ Purchased and placed in- service AutoPulse CPR device ➢ Received a new Thermal Imaging Camera — donated by Firefighters Support Services. Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Administration ➢ Conducted twelve business meetings with EFD personnel ➢ Conducted monthly Operating Committee meetings • Held additional specific budget works sessions ➢ Conducted five regularly scheduled EFD Board meetings • Held additional specific budget work sessions • Enhanced the working relationships, interaction, and operations of the Board and Fire District ➢ Developed and operated within the 2011 Operating Budget and Capital Improvement Program • Received designated and undesignated donations for the District • Came in under budget ➢ Developed, presented, and approved the 2012 Operating Budget and Capital Improvement Program ➢ Utilized the Cost Recovery Policy and plan for the Fire District • Successfully obtained approximately $5,846 for the District through the policy in 2011 ➢ Updated the Fire District maps and the mutual aid area maps to enhance response ➢ Coordinated and assisted with enhancements to the response areas and protocols for Lake Minnetonka ➢ Researched, evaluated and dealt with personnel issues ➢ Enhanced ongoing part -time administrative support ➢ Updated and implemented updates to the SOP /SOG's for the Excelsior Fire District ➢ Conducted effective recruitment for firefighters for both stations • Developed a plan and implemented the plan • Successfully recruited 5 new firefighters for the District ➢ Participated in multiple community meetings — including the cities, businesses, schools, hospitals, clinics, and community associations ➢ Coordinated and participated in multiple public safety meetings with area fire, police, EMS, public works ➢ Provided coordination with ISO audit ➢ Participated in Fire and Emergency Management associations - the specific associations are listed below: • Hennepin County Fire Chiefs • SW Fire Association • Metro Fire Chiefs • Lake Region • United Firefighters • Minnesota State Fire Chief s Association (MSFCA) • Minnesota Fire Departments Association (MSFDA) • Lakes Region Emergency Management Group • Association of Minnesota Emergency Mangers (AMEM) Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Administration ➢ Provided development and delivery of training with the Hennepin County Fire Chief's Association ➢ Participated in Hennepin County Life Safety Unit (LSU) meetings and equipment upgrades ➢ Reviewed mutual aid agreements with the local, regional, state and national areas ➢ Provided coordination and direction to review the mutual aid systems locally, regionally and state -wide ➢ Applied for Grants — applied for a Fire Act Grant through the Department of Homeland Security/FEMA; received confirmation that we were in the final group but were unsuccessful in obtaining the grant. ➢ Continued enhanced Communications within and outside of the Excelsior Fire District • Utilized a weekly e -mail update to the firefighters • Conducted bi- monthly officer meetings • Conducted chief s staff meetings • Conducted monthly inspections staff meetings ➢ Continued to problem solve and develop operational improvements for the District computer systems • Improvements in the areas of • Software • Firehouse Software • Network the stations • Conducted ongoing coordination of the Mobile Data Computers (MDC) project with Hennepin County • Continued use of MDC's in six apparatus o Chief vehicle, Duty Truck, Inspector vehicle, Engine 11, Engine 21, Aerial 11 ➢ Attended funerals for retired EFD firefighters, retired firefighter family members, and community officials ➢ Assisted other agencies with recruitment and promotional process ➢ Conducted performance reviews for firefighters and fire officers ➢ Provided job shadow for high school and college students interested in the fire and public safety vocation ➢ Hosted Senior Serve Day for Minnetonka High School ➢ Provided presentation to Minnetonka Middle School West on public safety service ➢ Coordinated the use of a photographer for EFD ➢ Conducted recognition event for firefighters ➢ Participated in meetings with the JPA for SCBA's and other public safety equipment ➢ Continued contract with provider for health Surveillance with EFD ➢ Participated in Public Safety Recognition Day with the Minnesota Vikings ➢ Fire Inspector Kellie Murphy - Ringate was recognized by the MN State Fire Chiefs Association for the outstanding article in the Association magazine ➢ Fire Chief Scott Gerber was recognized as the Fire Chief of the Year for communities with a population over 2,000 by the MN State Fire Chief s Association Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Communications ➢ Coordinated with Hennepin County communications for effective dispatch services • Participated on the User Advisory Board for Hennepin County • Chaired the Hennepin County Fire Chief's Association Standard Operating Procedures (SOP's) Group ➢ Continued use of MDC's in six apparatus ➢ Chief vehicle ➢ Duty vehicle ➢ Inspector vehicle ➢ Engine 11 ➢ Engine 21 ➢ Aerial II ➢ Purchased five new pagers ➢ Maintained radios ➢ Maintained and improved overall Fire District communications including the use of ➢ Phones — landline and cellular ➢ Pagers and Radios ➢ E -mail ➢ Postings at fire stations ➢ Computers ➢ Web site — maintained the use of website. Special thanks to Kellie Murphy - Ringate for her dedication and persistence to utilize and update this site. ➢ Provided coordination and assistance with the 800 mhz radio fleetmaps set -up, programming, and training for EFD, area fire departments, public works departments and other public safety areas. ➢ Enhanced the relationships with neighboring fire departments, police departments, ambulance services and public works agencies ➢ Special Thanks to Larry Baier for his efforts with photographic and video documentation for the District. Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Activities ➢ Members of EFD participated in the Firefighters Pond Hockey Tournament coordinated by Charlie Blumhoefer and Pat McCarthy held at the hockey rink in Deephaven. ➢ Members of EFD participated in the New Germany softball tournament ➢ Members of EFD participated in regular Monday night softball �cELSjor k MAIEN� Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Emergency Management ➢ Participated in meetings of the Lake Area Emergency Management Group ➢ Participated with South Lake Police and Deephaven Police in a coordinator role for the area emergency management program ➢ Continued the assessment and completion of an effective Emergency Operations Center (EOC) Operations • Conducted ongoing testing of operations in the EOC • Conducted training - coordinated and conducted awareness training for administrators and public works staff on EOC set -up and operations. • Coordinated two table -top scenarios ➢ Participated with the Emergency Management Assistance Compact (EMAC) training and coordination with the State of Minnesota o Participated with an EMAC response to Massachusetts to support the State EOC in support of Hurricane Irene ➢ Participated with staff and coordination in the response to flooding and tornadoes in Minnesota. Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Relief Association ➢ Coordinated, and conducted the annual fundraiser -the Excelsior Fire Relief Association Dance ➢ Coordinated Dance flyer distribution throughout the communities ➢ Conducted monthly Relief Association board meetings ➢ Conducted annual Relief Association membership meeting ➢ Conducted training session for Relief Board of Directors specific to relief operations and management ➢ Participated in the Minnesota State Auditor's Fire Relief Association Working Group ➢ Implemented and began monitoring the new Investment Policy. ➢ Began discussions with the Fire Board regarding long term pension planning and benefit level funding. ➢ Provided fiscal management for the special and general relief association funds o Funds earned 1.42% interest and fund declined due to the changing economic conditions ➢ Coordinated and conducted the firefighter kids Christmas party ➢ Coordinated and conducted the firefighter spouse appreciation event ➢ Provided updates to the Excelsior Fire District Board and membership at their respective meetings Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Volunteer / Reserve ➢ Researched and created updated fire hydrant locations ➢ Updated the map book including up to date street names and locations, fire hydrant locations and mutual aid community maps ➢ Continued gathering the data for business /industry pre -plans in our Fire District ➢ Provided the coordination of the Mobile Data Computer (MDC) program for the Excelsior Fire District ➢ Provided MDC program assistance with neighboring fire departments ➢ Provided assistance with truck and equipment maintenance ➢ Provided leadership for the ISO audit ➢ Conducted countless hours of "Gopher Work" ➢ Provided updates to the EFD patch collection ➢ Provided documentation for history preservation of the Excelsior Fire District ➢ Provided assistance with maintenance for pagers and radios ➢ Provided staffing and multiple areas of assistance at the Fire Relief Association Dance ➢ Provided staffing and multiple areas of assistance at the Fire Department Open House ➢ Provided general work around the stations ➢ Participated in Fire District drills and business meetings ➢ Provided assistance at the Fire Stations or at fire scenes during times of emergency incidents. ➢ Special thanks to Dave Cole and Skip Sweeney for their efforts! Excelsior Fire District Prou(lly serving the Communities of Deephaven - Excelsior- Greenwood - Shorewood -Tonka Bay 24 100 Smithtown Road Shorewood, MN. 55331 2011 Year in Review March, 2012 Auxiliary ➢ Conducted meetings to review activities and events ➢ Provided staffing at the Fire Relief Association Dance ➢ Provided staffing at the Fire District Open House ➢ Provided staffing for feeding /food preparation for emergency events ➢ Provided monthly birthday cakes for recognition of member birthdays ➢ Special thanks to Anita Lugowski and Diane George for their coordination efforts! 1 1 ,A* x . _s