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05-14-12 CC Reg Mtg Agenda COUNCIL ACTION FORM Department Council Meeting Item Number Finance May 14, 2012 3A Item Description: Verified Claims From: Michelle Nguyen Bruce DeJong Background / Previous Action Claims for council authorization. The attached claims list includes checks numbered 52902 through 52988 totaling $395,389.41. Staff Recommendation Staff recommends approval of the claims list. 5/10/2012 11:52 AM A/P HISTORY CHECK REPORT PAGE: 1 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 4/24/2012 THRU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 00051 EFTPS - FEDERAL W/H D 4/24/2012 000000 13,431.22 00051 EFTPS - FEDERAL W/H D 5/08/2012 000000 11,442.32 00092 MN DEPT OF REVENUE D 4/24/2012 000000 2,417.68 00092 MN DEPT OF REVENUE D 5/08/2012 000000 2,077.87 20005 WELLS FARGO HEALTH BENEFIT SVC D 4/24/2012 000000 1,274.60 20005 WELLS FARGO HEALTH BENEFIT SVC D 5/08/2012 000000 1,274.60 00053 ICMA RETIREMENT TRUST-302131-4 R 4/24/2012 052902 1,663.50 00052 PERA R 4/24/2012 052903 7,059.62 00086 AFSCME COUNCIL 5 - UNION R 5/08/2012 052905 305.92 00053 ICMA RETIREMENT TRUST-302131-4 R 5/08/2012 052906 1,663.50 16625 NCPERS MINNESOTA R 5/08/2012 052907 32.00 00052 PERA R 5/08/2012 052908 7,052.41 1 FARINELLA, ANTHONY & R 5/14/2012 052910 619.35 29306 ALLIED WASTE SERVICES #894 R 5/14/2012 052911 13,741.20 16275 AMERICAN MESSAGING R 5/14/2012 052912 6.40 29411 ANDERSON COOLING & HEATING R 5/14/2012 052913 490.50 29223 AUTO ELECTRIC SPECIALISTS, INC R 5/14/2012 052914 269.65 29428 BABCOCK, MARY R 5/14/2012 052915 100.00 29431 BAILEY NURSERIES, INC. R 5/14/2012 052916 6,331.64 1 BRAD HURLEY R 5/14/2012 052917 230.00 29430 CAMPBELL KNUTSON - PROFESSIONA R 5/14/2012 052918 1,065.00 04081 CARQUEST AUTO PARTS R 5/14/2012 052919 320.50 5/10/2012 11:52 AM A/P HISTORY CHECK REPORT PAGE: 2 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 4/24/2012 THRU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 17300 CENTERPOINT ENERGY R 5/14/2012 052921 467.62 26100 CENTURY LINK R 5/14/2012 052922 1,002.41 04500 CITY OF CHANHASSEN R 5/14/2012 052924 2,100.42 17400 CITY OF MINNETONKA R 5/14/2012 052925 141.62 05330 CONSOLIDATED CONTAINER CO. LLC R 5/14/2012 052926 351.20 05885 CULLIGAN BOTTLED WATER R 5/14/2012 052927 53.66 06000 DALE GREEN COMPANY R 5/14/2012 052928 290.70 29276 DELANO RENTAL, INC. R 5/14/2012 052929 121.09 29366 ECM PUBLISHERS, INC. R 5/14/2012 052930 299.00 07200 ECONO SIGNS LLC R 5/14/2012 052931 232.25 07870 FASCHING, PATRICIA R 5/14/2012 052932 36.63 08712 G & K SERVICES R 5/14/2012 052933 1,439.69 27195 GRAINGER, INC R 5/14/2012 052934 348.91 10506 HENN CTY INFO TECHNOLOGY DEPT R 5/14/2012 052935 64.00 10503 HENN CTY TREASURER R 5/14/2012 052936 585.50 29426 HOMEHELP R 5/14/2012 052937 36.00 11087 ICS - HEALY-RUFF R 5/14/2012 052938 2,005.57 11029 INFINITY FIRE PROTECTION R 5/14/2012 052939 425.00 11091 INTELLIGENT PRODUCTS INC R 5/14/2012 052940 429.06 1 JACK NORQUAL R 5/14/2012 052941 3,713.00 11650 KENNEDY & GRAVEN, CHARTERED R 5/14/2012 052942 437.25 12135 KIRCHER, LUCINDA R 5/14/2012 052943 100.00 5/10/2012 11:52 AM A/P HISTORY CHECK REPORT PAGE: 3 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 4/24/2012 THRU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 29429 KNOLL, MARY R 5/14/2012 052944 100.00 13525 LINK, CLARE T. R 5/14/2012 052945 220.00 21340 LOCAL LINK R 5/14/2012 052946 69.95 14459 MARIEN, NORMA R 5/14/2012 052947 100.00 15050 MEDIACOM R 5/14/2012 052948 109.40 00079 MEDICA R 5/14/2012 052949 15,598.14 15176 MENARDS R 5/14/2012 052950 123.81 15300 METRO SALES, INC. R 5/14/2012 052951 720.00 00085 MINNESOTA LIFE R 5/14/2012 052952 415.66 17025 MN DEPT OF LABOR AND INDUSTRY R 5/14/2012 052953 70.00 18085 MOORE, JULIE R 5/14/2012 052954 100.00 14050 MTI DISTRIBUTING COMPANY R 5/14/2012 052955 103.65 15900 OFFICE DEPOT R 5/14/2012 052956 422.50 29332 ON SITE SANITATION INC R 5/14/2012 052957 1,434.45 29432 OUT BACK NURSERY, INC. R 5/14/2012 052959 1,032.60 15000 PAETEC R 5/14/2012 052960 527.31 1350 PRUDENTIAL GROUP INSURANCE R 5/14/2012 052961 781.26 22347 RUMPCA COMPANIES, INC. R 5/14/2012 052962 242.00 22476 SAFETY SIGNS R 5/14/2012 052963 285.81 22482 SAM'S CLUB R 5/14/2012 052964 99.02 22950 SHOREWOOD TRUE VALUE R 5/14/2012 052965 256.53 29427 SHRED-N-GO, INC. R 5/14/2012 052968 34.00 5/10/2012 11:52 AM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 4/24/2012 THRU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 22600 SLUC (SENSIBLE LAND USE COALIT R 5/14/2012 052969 75.00 23500 SO LK MTKA POLICE DEPT R 5/14/2012 052970 82,257.00 1 SOUND SISTERS, INC R 5/14/2012 052971 321.83 07651 SOUTH LAKE-EXCELSIOR CHAMBER O R 5/14/2012 052972 15.00 23660 STRATEGIC INSIGHTS CO R 5/14/2012 052973 721.41 29101 SUN NEWSPAPERS R 5/14/2012 052974 226.28 17200 SUN PATRIOT NEWSPAPERS R 5/14/2012 052975 62.47 23738 T-MOBILE R 5/14/2012 052976 87.86 25000 TOTAL PRINTING SERVICES R 5/14/2012 052977 1,732.23 70200 VERIZON WIRELESS R 5/14/2012 052978 311.86 26600 VICTORIA REPAIR AND MFG R 5/14/2012 052979 121.83 29413 VOYAGER FLEET SYSTEMS, INC. R 5/14/2012 052980 3,019.77 29269 WARNER CONNECT R 5/14/2012 052981 3,151.63 83900 WASTE MANAGEMENT OF WI-MN R 5/14/2012 052982 546.73 27540 WEED WRECH COMPANY R 5/14/2012 052983 189.00 29417 WENCK ASSOCIATES, INC. R 5/14/2012 052984 3,439.96 28350 WOODRUFF, RICHARD R 5/14/2012 052985 54.39 19800 XCEL ENERGY R 5/14/2012 052986 9,474.36 28600 ZARNOTH BRUSH WORKS, INC R 5/14/2012 052988 147.86 00087 AFSCME CO 5 MEMBERS HEALTH FUN E 5/14/2012 999999 408.00 05305 COMMUNITY REC RESOURCES E 5/14/2012 999999 5,856.05 06572 DELTA DENTAL OF MINNESOTA D 5/01/2012 999999 667.17 5/10/2012 11:52 AM A/P HISTORY CHECK REPORT PAGE: 5 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 4/24/2012 THRU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 07900 HAWKINS, INC. E 5/14/2012 999999 65.00 09400 GOPHER STATE ONE CALL E 5/14/2012 999999 345.10 10473 HENN CTY TAXPAYER SVCS PUBLIC E 5/14/2012 999999 32.00 13070 LANDINI, JAMES E 5/14/2012 999999 175.50 15500 METRO COUNCIL ENVMT(WASTEWATER E 5/14/2012 999999 56,259.05 15885 MIDWEST MAILING SYSTEMS, INC. E 5/14/2012 999999 383.26 18500 WM. MUELLER & SONS, INC. E 5/14/2012 999999 726.00 19445 NGUYEN, MICHELLE E 5/14/2012 999999 189.49 19500 NIELSEN, BRADLEY E 5/03/2012 999999 111.28 20950 KENNETH N. POTTS, P.A. E 5/14/2012 999999 2,291.66 22901 VIKING LAND TREE CARE, INC. E 5/14/2012 999999 536.38 27590 WESTSIDE WHOLESALE TIRE & SUPP E 5/14/2012 999999 404.46 29100 ZIEGLER, INC. E 5/14/2012 999999 369.40 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 79 184,434.33 0.00 184,434.33 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 7 32,585.46 0.00 32,585.46 EFT: 15 68,152.63 0.00 68,152.63 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 VENDOR SET: 01 BANK: 1 TOTALS: 101 285,172.42 0.00 285,172.42 BANK: 1 TOTALS: 101 285,172.42 0.00 285,172.42 REPORT TOTALS: 101 285,172.42 0.00 285,172.42 05-10-2012 11:39 AM C O U N C I L REPORT BY VENDOR- MAY 14, 2012 PAGE: 1 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_ AFSCME CO 5 MEMBERS HEALTH FUND 5/14/12 CHARLIES DAVIS General Fund Unallocated Expenses 51.00 5/14/12 GREG FASCHING General Fund Unallocated Expenses 51.00 5/14/12 JOSEPH LUGOWSKI General Fund Unallocated Expenses 51.00 5/14/12 BRADLEY MASON General Fund Unallocated Expenses 51.00 5/14/12 CHRISTOPHER POUNDER General Fund Unallocated Expenses 51.00 5/14/12 DANIEL RANDALL General Fund Unallocated Expenses 51.00 5/14/12 BRUCE STARK General Fund Unallocated Expenses 51.00 5/14/12 TERRY TOWER General Fund Unallocated Expenses 51.00_ TOTAL: 408.00 AFSCME COUNCIL 5 - UNION 5/08/12 P/R DEDUCTS - UNION DUES General Fund NON-DEPARTMENTAL 305.92_ TOTAL: 305.92 ALLIED WASTE SERVICES #894 5/14/12 RECYCLING Recycling Utility Recycling 13,741.20_ TOTAL: 13,741.20 AMERICAN MESSAGING 5/14/12 612-534-3975 & 612-818-591 General Fund Public Works 3.20 5/14/12 612-534-3975 & 612-818-591 Water Utility Water 1.60 5/14/12 612-534-3975 & 612-818-591 Sanitary Sewer Uti Sewer 1.60_ TOTAL: 6.40 ANDERSON COOLING & HEATING 5/14/12 MAINT BLDG General Fund Public Works 312.00 5/14/12 MAINT FURNACE General Fund Public Works 178.50_ TOTAL: 490.50 AUTO ELECTRIC SPECIALISTS, INC. 5/14/12 ALTERNATOR-UTILITY TRUCK General Fund Public Works 269.65_ TOTAL: 269.65 BABCOCK, MARY 5/14/12 2012-MANOR PARK General Fund Recreation 100.00_ TOTAL: 100.00 BAILEY NURSERIES, INC. 5/14/12 TREES PURCHASED General Fund Park Maintenance 4,699.44 5/14/12 TREES PURCHASED General Fund Park Maintenance 1,632.20_ TOTAL: 6,331.64 CAMPBELL KNUTSON - PROFESSIONAL ASSOCI 5/14/12 THRU MAR EASTMAN CODE ENFO General Fund Professional Svcs 1,065.00_ TOTAL: 1,065.00 CARQUEST AUTO PARTS 5/14/12 AIR FILTERS General Fund Public Works 18.76 5/14/12 OIL FILTER General Fund Public Works 6.01 5/14/12 BATTERY UTILITY TRUCK General Fund Public Works 324.53 5/14/12 BRAKE ROTOR RETURN General Fund Public Works 175.16- 5/14/12 BATTERY General Fund Public Works 92.35 5/14/12 BRAKERS UTILITY TRUCK General Fund Public Works 50.38 5/14/12 LAMP General Fund Public Works 3.63_ TOTAL: 320.50 CENTERPOINT ENERGY 5/14/12 5755 CTRY CLUB RD General Fund Municipal Buildings 83.39 5/14/12 24200 SMITHTOWN RD General Fund Public Works 131.68 5/14/12 5745 CTRY CLB RD & 25200 H General Fund Park Maintenance 59.87 5/14/12 20630 MANOR RD-WARMING HOU General Fund Park Maintenance 22.09 5/14/12 5735 COUNTRY CLUB RD - SSC Southshore Communi Senior Community Cente 69.46 5/14/12 20405 KNIGHTSBRIDGE RD Water Utility Water 29.12 5/14/12 28125 BOULDER BRIDGE DR Water Utility Water 72.01_ TOTAL: 467.62 05-10-2012 11:39 AM C O U N C I L REPORT BY VENDOR- MAY 14, 2012 PAGE: 2 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_ CENTURY LINK 5/14/12 952-470-6340 General Fund Municipal Buildings 120.86 5/14/12 952-470-2294 General Fund Public Works 57.17 5/14/12 952-474-7635-SSCC Southshore Communi Senior Community Cente 124.20 5/14/12 MAY SVC Water Utility Water 315.39 5/14/12 MAY SVC Water Utility Water 236.43 5/14/12 952-470-9605 Water Utility Water 74.18 5/14/12 952-470-9606 Water Utility Water 74.18_ TOTAL: 1,002.41 CITY OF CHANHASSEN 5/14/12 018505-000 ACCT SVC ADDRES Water Utility Water 7.11 5/14/12 018505-001 ACCT SVC ADDRES Water Utility Water 2,093.31_ TOTAL: 2,100.42 CITY OF MINNETONKA 5/14/12 5366 VINE HILL RD Water Utility Water 47.52 5/14/12 5350 VINE HILL RD Water Utility Water 52.24 5/14/12 5490 VINE HILL RD Water Utility Water 41.86_ TOTAL: 141.62 COMMUNITY REC RESOURCES 5/14/12 MONTHLY SSCC CORDINATOR SV Southshore Communi Senior Community Cente 5,000.00 5/14/12 MONTHLY COMMISSION SVCS Southshore Communi Senior Community Cente 815.55 5/14/12 BONUS COMMISSION Southshore Communi Senior Community Cente 40.50_ TOTAL: 5,856.05 CONSOLIDATED CONTAINER CO. LLC 5/14/12 TRASH-PARKS General Fund Park Maintenance 351.20_ TOTAL: 351.20 CULLIGAN BOTTLED WATER 5/14/12 5755 CTRY CLUB RD-DRINKING General Fund Municipal Buildings 53.66_ TOTAL: 53.66 DALE GREEN COMPANY 5/14/12 PUL MIX General Fund Streets & Roadways 290.70_ TOTAL: 290.70 DELANO RENTAL, INC. 5/14/12 TILLER General Fund Public Works 121.09_ TOTAL: 121.09 DELTA DENTAL OF MINNESOTA 5/01/12 MONTHLY DENTIST PREMIUM General Fund Unallocated Expenses 667.17_ TOTAL: 667.17 ECM PUBLISHERS, INC. 5/14/12 S. LK EXCELSIOR CHAMBER MA Southshore Communi Senior Community Cente 299.00_ TOTAL: 299.00 ECONO SIGNS LLC 5/14/12 PARK SIGN-BOAT ACCESS General Fund Park Maintenance 232.25_ TOTAL: 232.25 EFTPS - FEDERAL W/H 4/24/12 FEDERAL W/H General Fund NON-DEPARTMENTAL 6,113.83 5/08/12 FEDERAL W/H General Fund NON-DEPARTMENTAL 4,887.98 4/24/12 FICA W/H General Fund NON-DEPARTMENTAL 2,310.74 5/08/12 FICA W/H General Fund NON-DEPARTMENTAL 2,069.79 4/24/12 MEDICARE W/H General Fund NON-DEPARTMENTAL 797.77 5/08/12 MEDICARE W/H General Fund NON-DEPARTMENTAL 714.57 4/24/12 FICA W/H General Fund Council 80.60 4/24/12 MEDICARE W/H General Fund Council 18.87 4/24/12 FICA W/H General Fund Administration 1,103.47 5/08/12 FICA W/H General Fund Administration 727.41 4/24/12 MEDICARE W/H General Fund Administration 258.07 5/08/12 MEDICARE W/H General Fund Administration 170.12 05-10-2012 11:39 AM C O U N C I L REPORT BY VENDOR- MAY 14, 2012 PAGE: 3 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_ 4/24/12 FICA W/H General Fund Finance 287.26 5/08/12 FICA W/H General Fund Finance 306.47 4/24/12 MEDICARE W/H General Fund Finance 67.18 5/08/12 MEDICARE W/H General Fund Finance 71.68 4/24/12 FICA W/H General Fund Planning 280.49 5/08/12 FICA W/H General Fund Planning 267.61 4/24/12 MEDICARE W/H General Fund Planning 65.59 5/08/12 MEDICARE W/H General Fund Planning 62.58 4/24/12 FICA W/H General Fund Protective Inspections 180.32 5/08/12 FICA W/H General Fund Protective Inspections 195.12 4/24/12 MEDICARE W/H General Fund Protective Inspections 42.18 5/08/12 MEDICARE W/H General Fund Protective Inspections 45.64 4/24/12 FICA W/H General Fund City Engineer 156.71 5/08/12 FICA W/H General Fund City Engineer 135.98 4/24/12 MEDICARE W/H General Fund City Engineer 36.65 5/08/12 MEDICARE W/H General Fund City Engineer 31.80 4/24/12 FICA W/H General Fund Public Works 575.52 5/08/12 FICA W/H General Fund Public Works 563.57 4/24/12 MEDICARE W/H General Fund Public Works 134.58 5/08/12 MEDICARE W/H General Fund Public Works 131.80 5/08/12 FICA W/H General Fund Ice & Snow Removal 4.94 5/08/12 MEDICARE W/H General Fund Ice & Snow Removal 1.16 4/24/12 FICA W/H General Fund Park Maintenance 247.48 5/08/12 FICA W/H General Fund Park Maintenance 185.46 4/24/12 MEDICARE W/H General Fund Park Maintenance 57.89 5/08/12 MEDICARE W/H General Fund Park Maintenance 43.38 5/08/12 FICA W/H General Fund Recreation 69.49 5/08/12 MEDICARE W/H General Fund Recreation 16.25 4/24/12 FICA W/H Southshore Communi Senior Community Cente 7.15 5/08/12 FICA W/H Southshore Communi Senior Community Cente 11.12 4/24/12 MEDICARE W/H Southshore Communi Senior Community Cente 1.67 5/08/12 MEDICARE W/H Southshore Communi Senior Community Cente 2.60 4/24/12 FICA W/H Water Utility Water 268.36 5/08/12 FICA W/H Water Utility Water 219.43 4/24/12 MEDICARE W/H Water Utility Water 62.76 5/08/12 MEDICARE W/H Water Utility Water 51.32 4/24/12 FICA W/H Sanitary Sewer Uti Sewer 159.28 5/08/12 FICA W/H Sanitary Sewer Uti Sewer 232.62 4/24/12 MEDICARE W/H Sanitary Sewer Uti Sewer 37.25 5/08/12 MEDICARE W/H Sanitary Sewer Uti Sewer 54.41 4/24/12 FICA W/H Recycling Utility Recycling 7.94 5/08/12 FICA W/H Recycling Utility Recycling 11.12 4/24/12 MEDICARE W/H Recycling Utility Recycling 1.86 5/08/12 MEDICARE W/H Recycling Utility Recycling 2.60 4/24/12 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 56.53 5/08/12 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 125.07 4/24/12 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 13.22 5/08/12 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 29.23_ TOTAL: 24,873.54 FASCHING, PATRICIA 5/14/12 MILEAGE -MUNICIPALS & UPS General Fund Administration 36.63_ TOTAL: 36.63 G & K SERVICES 5/14/12 CH SVC General Fund Municipal Buildings 197.07 5/14/12 PW SVC General Fund Public Works 1,136.51 5/14/12 SSCC SVC Southshore Communi Senior Community Cente 106.11 05-10-2012 11:39 AM C O U N C I L REPORT BY VENDOR- MAY 14, 2012 PAGE: 4 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_ _______________ TOTAL: 1,439.69 GOPHER STATE ONE CALL 5/14/12 APR SVC Water Utility Water 172.55 5/14/12 APR SVC Sanitary Sewer Uti Sewer 172.55_ TOTAL: 345.10 GRAINGER, INC 5/14/12 SOLENOID IRRIGATION General Fund Park Maintenance 47.19 5/14/12 SOLENOID IRRIGATION RETURN General Fund Park Maintenance 47.19- 5/14/12 CHEM FEED PUMP Water Utility Water 348.91_ TOTAL: 348.91 HAWKINS, INC. 5/14/12 CHLORINE Water Utility Water 65.00_ TOTAL: 65.00 HENN CTY INFO TECHNOLOGY DEPT 5/14/12 800MHZ RADIO General Fund Public Works 64.00_ TOTAL: 64.00 HENN CTY TAXPAYER SVCS PUBLIC RECORDS 5/14/12 EGKF64 -RECORD-EASE WEB General Fund City Engineer 32.00_ TOTAL: 32.00 HENN CTY TREASURER 5/14/12 2011 PROCESSED S.A.S Water Utility Water 195.50 5/14/12 2011 PROCESSED S.A.S Sanitary Sewer Uti Sewer 195.00 5/14/12 2011 PROCESSED S.A.S Stormwater Managem STORMWATER MANAGEMENT 195.00_ TOTAL: 585.50 HOMEHELP 5/14/12 TABLECOTHS SVC Southshore Communi Senior Community Cente 36.00_ TOTAL: 36.00 ICMA RETIREMENT TRUST-302131-457 4/24/12 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 1,535.96 5/08/12 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 1,535.96 4/24/12 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 127.54 5/08/12 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 127.54_ TOTAL: 3,327.00 ICS - HEALY-RUFF 5/14/12 UNINTERRUPTIBLE POWER SUPP Water Utility Water 1,091.46 5/14/12 FLOW SWITCHES - BLDR BRIDG Water Utility Water 914.11_ TOTAL: 2,005.57 INFINITY FIRE PROTECTION 5/14/12 FIRE SPRINKLER INSPECTION General Fund Municipal Buildings 170.00 5/14/12 FIRE SPRINKLER INSPECTION General Fund Public Works 85.00 5/14/12 FIRE SPRINKLER INSPECTION Southshore Communi Senior Community Cente 170.00_ TOTAL: 425.00 INTELLIGENT PRODUCTS INC 5/14/12 MUTT MITTS General Fund Park Maintenance 429.06_ TOTAL: 429.06 KENNEDY & GRAVEN, CHARTERED 5/14/12 RON JOHNSON LITIGATION General Fund Professional Svcs 363.00 5/14/12 RON JOHNSON LITIGATION General Fund Professional Svcs 74.25_ TOTAL: 437.25 KENNETH N. POTTS, P.A. 5/14/12 MONTHLY PROSECUTION SVC General Fund Professional Svcs 2,291.66_ TOTAL: 2,291.66 KIRCHER, LUCINDA 5/14/12 2012-CATHCART PARK General Fund Recreation 100.00_ TOTAL: 100.00 05-10-2012 11:39 AM C O U N C I L REPORT BY VENDOR- MAY 14, 2012 PAGE: 5 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_ KNOLL, MARY 5/14/12 2012-FREEMAN PLAZA General Fund Recreation 100.00_ TOTAL: 100.00 LANDINI, JAMES 5/14/12 MAY WELLNESS General Fund City Engineer 40.00 5/14/12 P.E. LICENSE General Fund City Engineer 135.50_ TOTAL: 175.50 LINK, CLARE T. 5/14/12 PARK MEETING 05/08/12 General Fund Park Maintenance 220.00_ TOTAL: 220.00 LOCAL LINK 5/14/12 ADSL(QST) - BUSINESS 3M/89 General Fund Municipal Buildings 69.95_ TOTAL: 69.95 MARIEN, NORMA 5/14/12 2012-FREEMAN PARK -ENTRANC General Fund Recreation 100.00_ TOTAL: 100.00 MEDIACOM 5/14/12 5375 COUNTRY CLUB RD - SSC Southshore Communi Senior Community Cente 58.45 5/14/12 5375 COUNTRY CLUB RD - SSC Southshore Communi Senior Community Cente 50.95_ TOTAL: 109.40 MEDICA 5/14/12 MEDICAL PREM General Fund Unallocated Expenses 15,598.14_ TOTAL: 15,598.14 MENARDS 5/14/12 AIS-GRATE General Fund Park Maintenance 61.87 5/14/12 DRAIN TILE Stormwater Managem STORMWATER MANAGEMENT 61.94_ TOTAL: 123.81 METRO COUNCIL ENVMT(WASTEWATER) 5/14/12 WASTE WATER SVC Sanitary Sewer Uti Sewer 56,259.05_ TOTAL: 56,259.05 METRO SALES, INC. 5/14/12 SVC 01/26-05/01 General Fund Municipal Buildings 720.00_ TOTAL: 720.00 MIDWEST MAILING SYSTEMS, INC. 5/14/12 MIDWEST MAILING SYSTEMS, I General Fund Administration 383.26_ TOTAL: 383.26 MINNESOTA LIFE 5/14/12 LIFE INS General Fund Unallocated Expenses 415.66_ TOTAL: 415.66 MISC. VENDOR BRAD HURLEY 5/14/12 USER FEE OVERPAID REFUND General Fund NON-DEPARTMENTAL 230.00 FARINELLA, ANTHONY & 5/14/12 10-975242-00 Water Utility NON-DEPARTMENTAL 619.35 JACK NORQUAL 5/14/12 27960 SMITHTOWN ROAD Escrow Deposit Age NON-DEPARTMENTAL 3,713.00 SOUND SISTERS, INC 5/14/12 SYSTEM REPAIR Southshore Communi Senior Community Cente 321.83_ TOTAL: 4,884.18 MN DEPT OF LABOR AND INDUSTRY 5/14/12 24200 SMITHTOWN RD-P.WS General Fund Public Works 20.00 5/14/12 24100 SMITHTOWN RD-FIRE PO General Fund Public Works 50.00_ TOTAL: 70.00 MN DEPT OF REVENUE 4/24/12 STATE W/H General Fund NON-DEPARTMENTAL 2,417.68 5/08/12 STATE W/H General Fund NON-DEPARTMENTAL 2,077.87_ TOTAL: 4,495.55 MOORE, JULIE 5/14/12 2012-SILVERWOOD PARK General Fund Recreation 100.00_ TOTAL: 100.00 05-10-2012 11:39 AM C O U N C I L REPORT BY VENDOR- MAY 14, 2012 PAGE: 6 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_ MTI DISTRIBUTING COMPANY 5/14/12 MOWER PARTS General Fund Public Works 103.65_ TOTAL: 103.65 NCPERS MINNESOTA 5/08/12 UNIT #762400 MONTHLY LIFE General Fund NON-DEPARTMENTAL 32.00_ TOTAL: 32.00 NGUYEN, MICHELLE 5/14/12 APR MILEAGE & WELLNESS General Fund Finance 109.49 5/14/12 APR WELLNESS General Fund Finance 40.00 5/14/12 MAY WELLNESS General Fund Finance 40.00_ TOTAL: 189.49 NIELSEN, BRADLEY 5/03/12 XMAS LK AIS STATIC SUPPLIE Public Facility Fu Public Facility/Off Eq 111.28_ TOTAL: 111.28 OFFICE DEPOT 5/14/12 GEN SUPPLIES General Fund Administration 148.91 5/14/12 GEN SUPPLIES General Fund Administration 112.70 5/14/12 GEN SUPPLIES General Fund Public Works 160.89_ TOTAL: 422.50 ON SITE SANITATION INC 5/14/12 BADGER PARK General Fund Park Maintenance 45.96 5/14/12 CATHCART PARK General Fund Park Maintenance 45.96 5/14/12 FREEMAN PARK General Fund Park Maintenance 266.13 5/14/12 SILVERWOOD PARK General Fund Park Maintenance 45.96 5/14/12 SOUTH SHORE SKATE General Fund Park Maintenance 45.96 5/14/12 CHRISTMAS LAKE BOAT ACCESS General Fund Park Maintenance 235.13 5/14/12 CONSTRUCTION SITE General Fund Park Maintenance 18.12 5/14/12 BADGER PARK General Fund Park Maintenance 45.96 5/14/12 CATHCART PARK General Fund Park Maintenance 45.96 5/14/12 FREEMAN PARK General Fund Park Maintenance 266.13 5/14/12 SILVERWOOD PARK General Fund Park Maintenance 45.96 5/14/12 SOUTH SHORE SKATE General Fund Park Maintenance 45.96 5/14/12 CHRISTMAS LAKE BOAT ACCESS General Fund Park Maintenance 235.13 5/14/12 CONSTRUCTION SITE General Fund Park Maintenance 46.13_ TOTAL: 1,434.45 OUT BACK NURSERY, INC. 5/14/12 TREES PURCHASED General Fund Park Maintenance 1,032.60_ TOTAL: 1,032.60 PAETEC 5/14/12 5755 COUNTRY CLUB RD-C.H. General Fund Municipal Buildings 135.86 5/14/12 24200 SMITHTOWN RD-P.W. General Fund Public Works 46.90 5/14/12 BADGER/MANOR/CATHCART PARK General Fund Park Maintenance 145.60 5/14/12 26352 SMTWN RD/28125 BLDR Water Utility Water 98.70 5/14/12 24255 SMITHTOWN ROAD Water Utility Water 100.25_ TOTAL: 527.31 PERA 4/24/12 DEL INT -02/24/12 General Fund NON-DEPARTMENTAL 10.00 4/24/12 P/R DEDUCTS-PERA General Fund NON-DEPARTMENTAL 3,263.72 5/08/12 P/R DEDUCTS-PERA General Fund NON-DEPARTMENTAL 3,265.01 4/24/12 P/R DEDUCTS-PERA General Fund Administration 981.32 5/08/12 P/R DEDUCTS-PERA General Fund Administration 864.75 4/24/12 P/R DEDUCTS-PERA General Fund Finance 358.41 5/08/12 P/R DEDUCTS-PERA General Fund Finance 380.87 4/24/12 P/R DEDUCTS-PERA General Fund Planning 380.30 5/08/12 P/R DEDUCTS-PERA General Fund Planning 362.48 4/24/12 P/R DEDUCTS-PERA General Fund Protective Inspections 248.55 5/08/12 P/R DEDUCTS-PERA General Fund Protective Inspections 268.61 05-10-2012 11:39 AM C O U N C I L REPORT BY VENDOR- MAY 14, 2012 PAGE: 7 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_ 4/24/12 P/R DEDUCTS-PERA General Fund City Engineer 183.25 5/08/12 P/R DEDUCTS-PERA General Fund City Engineer 159.00 4/24/12 P/R DEDUCTS-PERA General Fund Public Works 709.45 5/08/12 P/R DEDUCTS-PERA General Fund Public Works 683.47 5/08/12 P/R DEDUCTS-PERA General Fund Ice & Snow Removal 5.78 4/24/12 P/R DEDUCTS-PERA General Fund Park Maintenance 312.70 5/08/12 P/R DEDUCTS-PERA General Fund Park Maintenance 248.51 5/08/12 P/R DEDUCTS-PERA General Fund Recreation 81.25 4/24/12 P/R DEDUCTS-PERA Southshore Communi Senior Community Cente 8.36 5/08/12 P/R DEDUCTS-PERA Southshore Communi Senior Community Cente 13.00 4/24/12 P/R DEDUCTS-PERA Water Utility Water 335.55 5/08/12 P/R DEDUCTS-PERA Water Utility Water 281.43 4/24/12 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 192.33 5/08/12 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 278.01 4/24/12 P/R DEDUCTS-PERA Recycling Utility Recycling 9.29 5/08/12 P/R DEDUCTS-PERA Recycling Utility Recycling 13.00 4/24/12 P/R DEDUCTS-PERA Stormwater Managem STORMWATER MANAGEMENT 66.39 5/08/12 P/R DEDUCTS-PERA Stormwater Managem STORMWATER MANAGEMENT 147.24_ TOTAL: 14,112.03 PRUDENTIAL GROUP INSURANCE 5/14/12 LIFE INSURANCE General Fund Unallocated Expenses 781.26_ TOTAL: 781.26 RUMPCA COMPANIES, INC. 5/14/12 BRUSH General Fund Public Works 242.00_ TOTAL: 242.00 SAFETY SIGNS 5/14/12 STRIPING General Fund Public Works 285.81_ TOTAL: 285.81 SAM'S CLUB 5/14/12 TRASH CAN ORDER General Fund Municipal Buildings 99.02_ TOTAL: 99.02 SHOREWOOD TRUE VALUE 5/14/12 LATCH General Fund Public Works 23.49 5/14/12 GLUES/SOLVENTS General Fund Public Works 8.31 5/14/12 SCREWS General Fund Public Works 16.33 5/14/12 BAKING SODA General Fund Public Works 2.45 5/14/12 CABLE General Fund Public Works 7.49 5/14/12 HARDWARE General Fund Public Works 23.41 5/14/12 HARDWARE General Fund Public Works 5.90 5/14/12 HARDWARE General Fund Public Works 6.80 5/14/12 TUBE General Fund Public Works 3.33 5/14/12 LATCH RETURN General Fund Park Maintenance 23.49- 5/14/12 WIRE-FENCE General Fund Park Maintenance 61.97 5/14/12 FIRST AID KIT-BOAT LAUNCH General Fund Park Maintenance 12.81 5/14/12 CONCRETE MIX General Fund Park Maintenance 32.00 5/14/12 AIS-SIGNS General Fund Park Maintenance 42.66 5/14/12 AIS-SIGN General Fund Park Maintenance 33.07_ TOTAL: 256.53 SHRED-N-GO, INC. 5/14/12 SVC THRU 04/17 General Fund Administration 34.00_ TOTAL: 34.00 SLUC (SENSIBLE LAND USE COALITION) 5/14/12 BRADLEY NIELSEN General Fund Planning 75.00_ TOTAL: 75.00 SO LK MTKA POLICE DEPT 5/14/12 OPERATING BUDGET EXPENSE General Fund Police Protection 82,257.00 05-10-2012 11:39 AM C O U N C I L REPORT BY VENDOR- MAY 14, 2012 PAGE: 8 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_ _______________ TOTAL: 82,257.00 SOUTH LAKE-EXCELSIOR CHAMBER OF COMMER 5/14/12 APR BREAKFAST-BRUCE DEJONG General Fund Finance 15.00_ TOTAL: 15.00 STRATEGIC INSIGHTS CO 5/14/12 2012 PLAN-IT UPGRADE General Fund Finance 721.41_ TOTAL: 721.41 SUN NEWSPAPERS 5/14/12 CHRISTENSEN CUP 04/19 General Fund Planning 47.96 5/14/12 MSA ROUTES 04/19 General Fund Planning 38.97 5/14/12 SEAL COAT BIDS 04/19 & 4/2 Street Capital Imp Street Capt Improvemen 139.35_ TOTAL: 226.28 SUN PATRIOT NEWSPAPERS 5/14/12 PLANNING COMMISION 04/21 General Fund Planning 34.91 5/14/12 PUBLIC HEARING 04/21 General Fund Planning 27.56_ TOTAL: 62.47 T-MOBILE 5/14/12 952-463-5836 - BRIAN HECK General Fund Administration 87.86_ TOTAL: 87.86 TOTAL PRINTING SERVICES 5/14/12 MAY NEWSPAPPER SVC General Fund Administration 857.55 5/14/12 ENVELOPES & LETTERHEADS General Fund Administration 304.49 5/14/12 MAY NEWSPAPPER SVC General Fund Park Maintenance 132.00 5/14/12 WINDOW ENVELOPES Water Utility Water 109.55 5/14/12 WINDOW ENVELOPES Sanitary Sewer Uti Sewer 109.55 5/14/12 WINDOW ENVELOPES Recycling Utility Recycling 109.54 5/14/12 WINDOW ENVELOPES Stormwater Managem STORMWATER MANAGEMENT 109.55_ TOTAL: 1,732.23 VERIZON WIRELESS 5/14/12 612-865-3582 - BRAD NIELSE General Fund Planning 95.84 5/14/12 LIFT STATION PHONE SERVIC Sanitary Sewer Uti Sewer 216.02_ TOTAL: 311.86 VICTORIA REPAIR AND MFG 5/14/12 PIPE General Fund Public Works 96.18 5/14/12 METAL STOCK General Fund Public Works 25.65_ TOTAL: 121.83 VIKING LAND TREE CARE, INC. 5/14/12 TREE REMOVAL General Fund Public Works 536.38_ TOTAL: 536.38 VOYAGER FLEET SYSTEMS, INC. 5/14/12 SVC THRU 04/24/12 General Fund Public Works 3,019.77_ TOTAL: 3,019.77 WARNER CONNECT 5/14/12 REFURBISHED PHONE General Fund Municipal Buildings 160.93 5/14/12 MAINT SVC General Fund Municipal Buildings 2,800.00 5/14/12 SEAGATE 2TB GOFLEX EXT DR General Fund Municipal Buildings 190.70_ TOTAL: 3,151.63 WASTE MANAGEMENT OF WI-MN 5/14/12 24200 SMITHTOWN RD-PUB WOR General Fund Public Works 381.05 5/14/12 5735 COUNTRY CLUB RD -SSCC Southshore Communi Senior Community Cente 165.68_ TOTAL: 546.73 WEED WRECH COMPANY 5/14/12 WEED WRENCH General Fund Municipal Buildings 189.00_ TOTAL: 189.00 WELLS FARGO HEALTH BENEFIT SVCS 4/24/12 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 1,274.60 05-10-2012 11:39 AM C O U N C I L REPORT BY VENDOR- MAY 14, 2012 PAGE: 9 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_ 5/08/12 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 1,274.60_ TOTAL: 2,549.20 WENCK ASSOCIATES, INC. 5/14/12 PROJ 2739-01 APPLE RD CHAN Stormwater Managem STORMWATER MANAGEMENT 3,439.96_ TOTAL: 3,439.96 WESTSIDE WHOLESALE TIRE & SUPPLY 5/14/12 TIRES General Fund Public Works 404.46_ TOTAL: 404.46 WM. MUELLER & SONS, INC. 5/14/12 SHOULDERING General Fund Public Works 726.00_ TOTAL: 726.00 WOODRUFF, RICHARD 5/14/12 METRO MTG & RECYCLE PLANT General Fund Council 54.39_ TOTAL: 54.39 XCEL ENERGY 5/14/12 SVC 02/21/04/09 General Fund Municipal Buildings 411.95 5/14/12 SVC 02/21/04/09 General Fund Police Protection 3.73 5/14/12 SVC 02/21/04/09 General Fund Public Works 409.93 5/14/12 SVC 02/21/04/09 General Fund Traffic Control/Str Li 28.66 5/14/12 SVC 02/21/04/09 General Fund Traffic Control/Str Li 3,341.42 5/14/12 5700 CTY RD 19 General Fund Traffic Control/Str Li 31.50 5/14/12 5700 CTY RD 19 UNIT LIGHTS General Fund Traffic Control/Str Li 156.62 5/14/12 SVC 02/21/04/09 General Fund Park Maintenance 285.32 5/14/12 5735 COUNTRY CLUB RD Southshore Communi Senior Community Cente 612.20 5/14/12 24253 SMITHTOWN ROAD Water Utility Water 353.56 5/14/12 SVC 02/21/04/09 Water Utility Water 375.75 5/14/12 SVC 02/21/04/09 Water Utility Water 902.62 5/14/12 SVC 02/21/04/09 Water Utility Water 2,111.14 5/14/12 SVC 02/21/04/09 Sanitary Sewer Uti Sewer 449.96_ TOTAL: 9,474.36 ZARNOTH BRUSH WORKS, INC 5/14/12 SWEEPER PARTS General Fund Public Works 147.86_ TOTAL: 147.86 ZIEGLER, INC. 5/14/12 RETURN General Fund Public Works 250.00- 5/14/12 PLOW CUTTING EDGES General Fund Public Works 619.40_ TOTAL: 369.40 **PAYROLL EXPENSES 4/23/2012 - 99/99/9999 General Fund Council 1,300.00 General Fund Administration 29,920.78 General Fund Finance 10,196.86 General Fund Planning 10,245.31 General Fund Protective Inspections 7,133.37 General Fund City Engineer 4,720.81 General Fund Public Works 19,212.59 General Fund Ice & Snow Removal 79.71 General Fund Park Maintenance 7,740.66 General Fund Recreation 1,120.73 Southshore Communi Senior Community Cente 294.63 Water Utility Water 8,509.76 05-10-2012 11:39 AM C O U N C I L REPORT BY VENDOR- MAY 14, 2012 PAGE: 10 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_ **PAYROLL EXPENSES Sanitary Sewer Uti Sewer 6,487.49 Recycling Utility Recycling 307.44 Stormwater Managem STORMWATER MANAGEMENT 2,946.85_ TOTAL: 110,216.99 =============== FUND TOTALS ================ 101 General Fund 276,745.22 401 Public Facility Fund 111.28 404 Street Capital Improvemen 139.35 490 Southshore Community Ctr. 8,208.46 601 Water Utility 20,232.01 611 Sanitary Sewer Utility 64,845.12 621 Recycling Utility 14,203.99 631 Stormwater ManagementUtil 7,190.98 880 Escrow Deposit Agency 3,713.00 -------------------------------------------- GRAND TOTAL: 395,389.41 -------------------------------------------- TOTAL PAGES: 10 #3E MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Authorization to Enter Into a Contract With Safe Assure Consultants for Safety Consultant Services Meeting Date: May 14, 2012 Prepared by: Larry Brown Reviewed by: Attachments: Proposal by Safe Assure Policy Consideration: None Background: The Occupational Safety and Health Administration (OSHA) mandates safety training for all employees. Each year employees must be certified in the following items.  Employee Right to Know  Blood Borne Pathogens  Emergency Action Plan Beyond this training, Public Works Personnel are also to be certified annually in the following areas: AWAIR Control of Hazardous Energy Hazard Communications Recording and Reporting of Injuries Confined Space Entry/Rescue Occupational Noise Exposure Personal Protective Equipment Respiratory Protection Excavations/Trench Safety Chainsaw Operations Forklift/Skidsteer Certification Defensive Driving Powered Industrial Trucks Logging Operations General Duty Clause Overhead Cranes Ergonomics Operations of Mobile Earth Moving Equipment Safe Assure Inc., has provided these services as a joint project with eleven other lake area communities. The ability to train with other municipalities provides the opportunity to train at a cost of approximately one tenth the cost of other programs. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Safe Assure also provides an automated Material Data Safety Sheet program. OSHA mandates that every material that an employee comes in contact with must have a Material Data Safety Sheet (MSDS) that outlines health risks, protective equipment to be utilized, and chemical reaction data. Attachment 1 is a sample of an MSDS sheet. This mandate, not only applies to chemicals, but to everyday items such as bolts, wood, and asphalt. The job of keeping MSDS sheets current for every product that is received is an ominous task, at best. Safe Assure’s proposal includes preparation and ongoing maintenance of an MSDS database. Safe Assure will not only keep MSDS files current, but will also provide consultation to any employee(s) about material data, protective equipment and health risks, and will respond to emergency inquiries. Staff is recommending approval of this option. Also included with the services is an annual on site simulated OSHA inspection for Public Works and City Hall. Mr. Chad Petersen of Safe Assure performs these onsite inspections. Mr. Petersen has previously been employed with OSHA. Financial or Budget Considerations: Adequate funds have been budgeted in the annual operating budget for this expenditure. Options: 1.Accept the proposal by Safe Assure. 2.Take no action and direct staff to seek alternate routes or proposals. Recommendation / Action Requested: Staff is recommending approval of Option 1 accepting the proposal provided by Safe Assure Consultants for safety services in the amount of $2,775.00. Next Steps and Timelines: No further action is necessary Connection to Vision / Mission: The City is committed to providing a safe workplace for its employees to sustain quality services. 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Title / Subject: Approve Transfer of Funds from the General Fund to the Southshore Community Center Meeting Date: 5/14/12 Prepared by: Bruce DeJong, Finance Director Reviewed by: Larry Brown, Interim Administrator Policy Consideration: How should the City cover Southshore Community Center deficits? Background: In the Southshore Community Center 2011 budget there was a line item for transfers in of $11,300 as an estimate of the city cost to operate the center net of revenues generated. There was an oversight in that a corresponding transfer out was not listed anywhere in the budget. That has been corrected for 2012 with a transfer out from the General Fund. Staff is recommending that the 2011 actual deficit of $16,808.57 along with accumulated deficit of $17650.51 as of the end of 2010 be cleared for 2011 to start 2012 out with a clean slate. The transfer of $34,459.08 will bring the balance to zero as of 12/31/11. Financial or Budget Considerations: The General Fund has sufficient cash balance to provide the cash without dropping below the target fund balance established by City Council policy. There are other funds that could be tapped to cover this deficit, but the usage restrictions on those funds don’t seem to match well with this usage. Options: 1.Approve the transfer resolution as presented. 2.Modify the transfer resolution to provide a different funding source. 3.Do nothing at this time and seek other funding sources to close the deficit. Recommendation / Action Requested: Adopt the resolution as presented. Next Steps and Timelines: N/A Connection to Vision / Mission: This item is connected to the City’s mission of fully funding city services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 MEMORANDUM Date: May 10, 2012 To: Mayor Lizee Council Members From: Bruce DeJong, Finance Director Re: March, 2012 Quarterly Investment Report ______________________________________________________________ The City’s cash reserves have been invested in both cash flow type of investments to meet ongoing expenditure needs and longer-term securities with higher returns than money market funds. It is important to remember our investment priorities in order of concern: 1.Safety – preservation of principal; 2.Liquidity – having funds available when needed to pay expenses; 3.Yield – earning market rates of return for the amount of principal risk we are willing to accept. With the investments that the City currently holds, and with our philosophy of holding investments to maturity, we are exposed to minimal risk of principal loss. The only expected change is when investments are marked to market and gains or losses are recognized at year end. In order to decide what time frames should be targeted for various investments, a cash flow projection has been prepared. Over the past three years, the city has only had three months where cash flow is positive – June, July, and December. Those months are when we receive tax settlements. The rest of the months, need about $500,000 on average to cover operating costs. This means that the City should have a mix of callable and non-callable investments with both short-term cash flow needs being met and longer maturities targeting major cash needs over the investment horizon. The current investment climate has not changed throughout the year unless to decline slightly. We are still occasionally finding investments in the four year and under time frame that return around 1.0%. I plan to start purchasing Certificates of Deposit for cash flow needs. We have a significant amount of funds held in cash and money market while we keep looking for investments with a reasonable yield. With wire transfer fees, it doesn’t make sense to move money frequently because the fees may be higher than the interest we can earn. The most significant risk in this environment is getting stuck with investments at a very low rate when interest rates start to increase. There is no upside for investing in a long term security at less than 1%. It will go down in value when interest rate rise and they go up in a hurry on the long end when the yield curve is so flat. Staff aims to invest these funds to increase the overall portfolio returns, while maintain flexibility to cover expenditures as projected using a cash flow estimate. Please contact me or Mr. Brown if you have any questions. Attachment: March, 2012 Investment Summary CITY OF SHOREWOOD 2012 INVESTMENT AND INTEREST SCHEDULE March, 2012 INTEREST RECEIVEDTOTAL Beg of YearPurchaseSaleMARKETGAIN/MATURITYINTEREST INSTITUTIONVALUEPricePriceVALUE(LOSS)RATEDATEJANUARYFEBRUARYMARYTD Beacon Bank Checking Account 100-06431,029,296.76257,867.060.00%03/31/110.00 Money Market Acct 130-0822130,539.58130,638.320.50%03/31/1133.2731.1234.3598.74 TOTAL1,159,836.340.000.00388,505.3833.2731.1234.3598.74 4-M FUND Money Market Account855,871.46328,240.950.02%03/31/1110.434.144.2118.78 TOTAL855,871.460.000.00328,240.9510.434.144.2118.78 STERNE AGEE Carlton Co MN BABs180,113.40180,000.00(113.40)1.05%02/01/121,125.001,125.00 Brick Township NJ Txbl703,023.95701,010.71(2,013.24)0.70%09/28/120.00 Carlton Co MN BABs199,563.00199,163.25(399.75)1.80%02/01/141,998.751,998.75 Carlton Co MN BABs186,985.05186,637.25(347.80)1.35%02/01/131,433.751,433.75 Decatur IL BABs391,552.20391,587.3035.101.75%12/15/120.00 Dist of Columbia BABs221,381.60220,589.60(792.00)0.75%06/01/120.00 IL State Pension 225,176.60227,389.802,213.202.58%06/01/130.00 Milwaukee Co WI Pension541,650.00539,050.00(2,600.00)1.75%12/01/130.00 New York Txbl Ref1,212,948.001,235,700.0022,752.001.00%08/01/1412,420.0012,420.00 Rosemont IL Taxable553,374.25540,708.30(12,665.95)12/01/140.00 Pennsylvania School Bldg539,296.05538,985.75(310.30)5,245.685,245.68 Stratford CT Pension254,210.00254,040.00(170.00)2,381.252,381.25 Will Co Ill SD 122324,279.00323,352.00(927.00)0.00 FNMA Step Up1,000,000.001,001,030.001,030.000.00 Prime Cash Trust23,224.780.0003/31/110.180.020.20 TOTAL4,823,290.236,359,243.965,804.260.0018,233.935,245.7023,479.63 WELLS FARGO INVESTMENTS Columbus Bnk&Trust, GA-CD101,229.60100,844.70(384.90)2.30%09/17/121,146.851,146.85 198.63 KS Bnk Smithfield. NC-CD102,235.90102,057.30(178.60)0.03%08/17/13212.33212.33623.29 American Eagle Bnk, Elgin IL-CD102,659.20102,664.405.202.60%09/18/13220.82220.82206.58648.22 MNSCU 2011B Taxable304,945.10305,045.75100.651.00%10/01/130.00 FHLMC1,000,868.001,000,335.00(533.00)1.50%10/26/160.00 FFCB499,284.50499,078.50(206.00)1.50%10/26/160.00 Wells Fargo Money Market54,510.4056,930.160.03%03/31/110.460.450.491.40 TOTAL2,165,732.700.002,166,955.81(1,196.65)433.61433.601,552.552,419.76 CITY OF SHOREWOOD 2012 INVESTMENT AND INTEREST SCHEDULE March, 2012 INTEREST RECEIVEDTOTAL Beg of YearPurchaseSaleMARKETGAIN/MATURITYINTEREST INSTITUTIONVALUEPricePriceVALUE(LOSS)RATEDATEJANUARYFEBRUARYMARYTD MORGAN STANLAY SMITH BARNEY) Money Market Fund2,908,051.303,718,749.374.00%03/31/1152.63106.78144.69304.10 FNMA300,294.00300,000.00(294.00)2.00%07/15/141,687.501,687.50 FNMA280,274.40280,694.40420.002.00%07/15/140.00 580,568.400.00280,694.40126.000.001,687.500.001,687.50 Natl Bnk So. Carolina CD240,055.20240,000.00(55.20)1.60%01/09/122,011.182,011.18 Natl Bnk So. Carolina CD8,001.848,000.00(1.84)1.60%01/09/121,696.931,696.93 Wright Express Fin-UT CD240,040.80240,000.00(40.80)1.35%01/09/120.00 Wright Express Fin-UT CD8,001.368,000.00(1.36)1.35%01/09/120.00 Compass Bnk, AL - CD96,250.5696,101.76(148.80)1.30%05/14/120.00 Amer Exp Bnk, FSB - CD96,912.9696,507.84(405.12)2.60%07/02/121,966.031,966.03 Amer Exp Bnk, FSB - CD54,513.5454,285.66(227.88)2.60%07/02/120.00 Amer Exp Centurion Bnk- CD96,912.9696,507.84(405.12)2.60%07/02/121,966.031,966.03 Amer Exp Centurion Bnk- CD54,513.5454,285.66(227.88)2.60%07/02/120.00 GE Capital Fin, UT - CD98,679.3698,531.52(147.84)3.05%06/25/130.00 GE Capital Fin, UT - CD98,679.3698,531.52(147.84)3.05%06/25/130.00 GE Capital Fin, UT - CD54,479.2354,397.61(81.62)3.05%06/25/130.00 Capmark Bnk, UT - CD98,692.8098,930.88238.083.35%07/01/132,533.152,533.15 Capmark Bnk, UT - CD55,514.7055,648.62133.923.35%07/01/130.00 CIT Bnk, UT - CD98,692.8098,930.88238.083.35%07/01/132,533.152,533.15 CIT Bnk, UT - CD55,514.7055,648.62133.923.35%07/01/130.00 1,455,455.710.00496,000.00958,308.41(1,147.30)12,706.470.000.0012,706.47 TOTAL4,944,075.410.00496,000.004,957,752.18(1,021.30)12,759.101,794.28144.6914,698.07 GRAND TOTAL13,948,806.140.00496,000.0014,200,698.283,586.3113,236.4120,497.076,981.5040,714.98 MEMORANDUM Date: May 10, 2012 To: Mayor Lizee Council Members From: Bruce DeJong, Finance Director Re: March, 2012 Other Operating Funds Report ______________________________________________________________ Finance plans to present other operating fund results to the City Council on a quarterly basis beginning with this report. The information is in a very summarized format, but I am happy to provide more detail if you desire. My only concern about doing that on a regular basis is the amount of pages that this would generate coming directly from our financial system. I look forward to having the ability to generate more meaningful reports from a new financial system. Please contact me or Mr. Brown if you have any questions. Attachment: March, 2012 Other Operating Funds Revenue & Expense Report 5-10-2012 03:45 PM CITY OF SHOREWOOD PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2012 402-Park Capital Improvements FINANCIAL SUMMARY 25.00% OF YEAR COMP. CURRENT CURRENT YEAR TO DATE % OF BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE ___________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 0.00 0.00 0.00 0.00 0.00 CHARGES FOR SERVICES 0.00 0.00 0.00 0.00 0.00 MISCELLANEOUS REVENUE 1,000.00 0.00 0.00 0.00 1,000.00 UTILITY REVENUE 0.00 0.00 0.00 0.00 0.00 TRANSFERS 42,000.00 0.00 0.00 0.00 42,000.00 TOTAL REVENUES 43,000.00 0.00 0.00 0.00 43,000.00 ============= ============= ============= ======= ============= EXPENDITURE SUMMARY Park Capital Improvement 96,700.00 0.00 0.00 0.00 96,700.00 TOTAL EXPENDITURES 96,700.00 0.00 0.00 0.00 96,700.00 ============= ============= ============= ======= ============= REVENUES OVER/(UNDER) EXPENDITURES ( 53,700.00) 0.00 0.00 ( 53,700.00) 5-10-2012 03:45 PM CITY OF SHOREWOOD PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2012 403-Equipment Replacement FINANCIAL SUMMARY 25.00% OF YEAR COMP. CURRENT CURRENT YEAR TO DATE % OF BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE ___________________________________________________________________________________________________________ REVENUE SUMMARY MISCELLANEOUS REVENUE 38,431.00 0.00 0.00 0.00 38,431.00 TRANSFERS 50,000.00 0.00 0.00 0.00 50,000.00 TOTAL REVENUES 88,431.00 0.00 0.00 0.00 88,431.00 ============= ============= ============= ======= ============= EXPENDITURE SUMMARY Equipment Replacement 431,166.00 66,667.00 66,667.00 15.46 364,499.00 TOTAL EXPENDITURES 431,166.00 66,667.00 66,667.00 15.46 364,499.00 ============= ============= ============= ======= ============= REVENUES OVER/(UNDER) EXPENDITURES ( 342,735.00)( 66,667.00)( 66,667.00) ( 276,068.00) 5-10-2012 03:45 PM CITY OF SHOREWOOD PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2012 404-Street Capital Improvemen FINANCIAL SUMMARY 25.00% OF YEAR COMP. CURRENT CURRENT YEAR TO DATE % OF BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE ___________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 0.00 0.00 0.00 0.00 0.00 MISCELLANEOUS REVENUE 7,200.00 0.00 0.00 0.00 7,200.00 TRANSFERS 700,000.00 0.00 0.00 0.00 700,000.00 TOTAL REVENUES 707,200.00 0.00 0.00 0.00 707,200.00 ============= ============= ============= ======= ============= EXPENDITURE SUMMARY Street Capt Improvement 448,000.00 370.24 2,921.01 0.65 445,078.99 TOTAL EXPENDITURES 448,000.00 370.24 2,921.01 0.65 445,078.99 ============= ============= ============= ======= ============= REVENUES OVER/(UNDER) EXPENDITURES 259,200.00 ( 370.24)( 2,921.01) 262,121.01 5-10-2012 03:45 PM CITY OF SHOREWOOD PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2012 490-Southshore Community Ctr. FINANCIAL SUMMARY 25.00% OF YEAR COMP. CURRENT CURRENT YEAR TO DATE % OF BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE ___________________________________________________________________________________________________________ REVENUE SUMMARY CHARGES FOR SERVICES 77,500.00 5,134.00 15,282.75 19.72 62,217.25 MISCELLANEOUS REVENUE 2,600.00 0.00 60.00 2.31 2,540.00 TRANSFERS 13,600.00 0.00 0.00 0.00 13,600.00 TOTAL REVENUES 93,700.00 5,134.00 15,342.75 16.37 78,357.25 ============= ============= ============= ======= ============= EXPENDITURE SUMMARY Southshore Community Ctr 93,400.00 11,962.05 38,212.87 40.91 55,187.13 TOTAL EXPENDITURES 93,400.00 11,962.05 38,212.87 40.91 55,187.13 ============= ============= ============= ======= ============= REVENUES OVER/(UNDER) EXPENDITURES 300.00 ( 6,828.05)( 22,870.12) 23,170.12 5-10-2012 03:45 PM CITY OF SHOREWOOD PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2012 601-Water Utility FINANCIAL SUMMARY 25.00% OF YEAR COMP. CURRENT CURRENT YEAR TO DATE % OF BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE ___________________________________________________________________________________________________________ REVENUE SUMMARY TAXES 0.00 0.00 0.00 0.00 0.00 SPECIAL ASSESSMENTS 35,000.00 0.00 ( 557.19) 1.59- 35,557.19 MISCELLANEOUS REVENUE 35,000.00 0.00 0.00 0.00 35,000.00 UTILITY REVENUE 733,500.00 76,791.04 180,451.18 24.60 553,048.82 TRANSFERS 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 803,500.00 76,791.04 179,893.99 22.39 623,606.01 ============= ============= ============= ======= ============= EXPENDITURE SUMMARY Water 830,890.00 19,346.82 68,604.86 8.26 762,285.14 TOTAL EXPENDITURES 830,890.00 19,346.82 68,604.86 8.26 762,285.14 ============= ============= ============= ======= ============= REVENUES OVER/(UNDER) EXPENDITURES ( 27,390.00) 57,444.22 111,289.13 ( 138,679.13) 5-10-2012 03:46 PM CITY OF SHOREWOOD PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2012 611-Sanitary Sewer Utility FINANCIAL SUMMARY 25.00% OF YEAR COMP. CURRENT CURRENT YEAR TO DATE % OF BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE ___________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 0.00 0.00 0.00 0.00 0.00 SPECIAL ASSESSMENTS 0.00 0.00 0.00 0.00 0.00 MISCELLANEOUS REVENUE 36,000.00 0.00 0.00 0.00 36,000.00 UTILITY REVENUE 825,700.00 200,174.12 205,667.17 24.91 620,032.83 TRANSFERS 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 861,700.00 200,174.12 205,667.17 23.87 656,032.83 ============= ============= ============= ======= ============= EXPENDITURE SUMMARY Sewer 1,133,261.00 62,277.29 186,777.05 16.48 946,483.95 TOTAL EXPENDITURES 1,133,261.00 62,277.29 186,777.05 16.48 946,483.95 ============= ============= ============= ======= ============= REVENUES OVER/(UNDER) EXPENDITURES ( 271,561.00) 137,896.83 18,890.12 ( 290,451.12) 5-10-2012 03:46 PM CITY OF SHOREWOOD PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2012 621-Recycling Utility FINANCIAL SUMMARY 25.00% OF YEAR COMP. CURRENT CURRENT YEAR TO DATE % OF BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE ___________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 23,000.00 0.00 0.00 0.00 23,000.00 SPECIAL ASSESSMENTS 0.00 0.00 0.00 0.00 0.00 MISCELLANEOUS REVENUE 350.00 0.00 0.00 0.00 350.00 UTILITY REVENUE 161,000.00 38,739.25 39,694.64 24.66 121,305.36 TRANSFERS 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 184,350.00 38,739.25 39,694.64 21.53 144,655.36 ============= ============= ============= ======= ============= EXPENDITURE SUMMARY Recycling 183,987.00 14,613.04 43,449.31 23.62 140,537.69 TOTAL EXPENDITURES 183,987.00 14,613.04 43,449.31 23.62 140,537.69 ============= ============= ============= ======= ============= REVENUES OVER/(UNDER) EXPENDITURES 363.00 24,126.21 ( 3,754.67) 4,117.67 5-10-2012 03:46 PM CITY OF SHOREWOOD PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: MARCH 31ST, 2012 631-Stormwater ManagementUtil FINANCIAL SUMMARY 25.00% OF YEAR COMP. CURRENT CURRENT YEAR TO DATE % OF BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE ___________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 5,100.00 0.00 0.00 0.00 5,100.00 SPECIAL ASSESSMENTS 0.00 0.00 0.00 0.00 0.00 MISCELLANEOUS REVENUE 3,075.00 0.00 0.00 0.00 3,075.00 UTILITY REVENUE 200,500.00 46,900.32 48,076.96 23.98 152,423.04 TRANSFERS 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 208,675.00 46,900.32 48,076.96 23.04 160,598.04 ============= ============= ============= ======= ============= EXPENDITURE SUMMARY Stormwater Management 129,795.00 5,547.12 ( 11,451.47) 8.82- 141,246.47 TOTAL EXPENDITURES 129,795.00 5,547.12 ( 11,451.47) 8.82- 141,246.47 ============= ============= ============= ======= ============= REVENUES OVER/(UNDER) EXPENDITURES 78,880.00 41,353.20 59,528.43 19,351.57