07-23-12 CC Reg Mtg Agenda
COUNCIL ACTION FORM
Department Council Meeting Item Number
Finance July 23, 2012 3A
Item Description: Verified Claims
From: Michelle Nguyen
Bruce DeJong
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 53184 through
53239 totaling $261,677.92.
Staff Recommendation
Staff recommends approval of the claims list.
7/19/2012 11:02 AM A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 7/10/2012 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
00051 EFTPS - FEDERAL W/H D 7/17/2012 000000 12,204.07
00092 MN DEPT OF REVENUE D 7/17/2012 000000 2,202.09
20005 WELLS FARGO HEALTH BENEFIT SVC D 7/17/2012 000000 1,474.60
1 AFFOLTER, KIM & SARA R 7/23/2012 053184 94.59
00053 ICMA RETIREMENT TRUST-302131-4 R 7/17/2012 053185 1,663.50
00052 PERA R 7/17/2012 053186 7,342.46
00550 A-1 MINNETONKA RENTAL R 7/23/2012 053188 19.85
15485 ATHLETIC METRO SUPPLY R 7/23/2012 053189 368.40
26100 CENTURY LINK R 7/23/2012 053190 551.82
07600 CITY OF EXCELSIOR R 7/23/2012 053191 4,943.70
17400 CITY OF MINNETONKA R 7/23/2012 053192 258.48
24600 CITY OF TONKA BAY R 7/23/2012 053193 908.76
05056 CLAREY'S SAFETY EQUIPMENT, INC R 7/23/2012 053194 53.44
29278 CLASSIC CLEANING COMPANY R 7/23/2012 053195 847.47
05885 CULLIGAN BOTTLED WATER R 7/23/2012 053196 99.86
06630 DEPT OF EMPLOYMENT & ECON DEV R 7/23/2012 053197 5,057.00
06645 DEPT OF LABOR & INDUSTRY R 7/23/2012 053198 1,837.19
07383 ELECTRICAL INSTALLATION & MAIN R 7/23/2012 053199 300.00
19950 FERGUSON WATERWORKS R 7/23/2012 053200 1,430.84
08712 G & K SERVICES R 7/23/2012 053201 1,140.28
09501 GOVT FINANCE OFFICERS ASSOCIAT R 7/23/2012 053202 170.00
10506 HENN CTY INFO TECHNOLOGY DEPT R 7/23/2012 053203 53.28
7/19/2012 11:02 AM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 7/10/2012 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
29424 JOCHIMS STEPHANIE R 7/23/2012 053204 87.75
1 JOY MEYER R 7/23/2012 053205 443.50
1 KATE VAN HORNE R 7/23/2012 053206 100.00
1 KATHE WHITE R 7/23/2012 053207 100.00
29444 KPX DIRTWORK R 7/23/2012 053208 23,240.70
12475 KUSSKE CONSTRUCTION, INC R 7/23/2012 053209 600.00
13100 LANO EQUIPMENT, INC. R 7/23/2012 053210 113.90
13320 LEE PEST CONTROL, INC. R 7/23/2012 053211 81.00
13525 LINK, CLARE T. R 7/23/2012 053212 187.00
1 LISA GALBRAITH HEYL R 7/23/2012 053213 306.75
21340 LOCAL LINK R 7/23/2012 053214 69.95
00079 MEDICA R 7/23/2012 053215 16,512.51
15501 METRO COUNCIL ENV.(SAC) R 7/23/2012 053216 9,365.40
1 METRO DINING CLUB GROUP R 7/23/2012 053217 1,105.00
00085 MINNESOTA LIFE R 7/23/2012 053218 415.66
14050 MTI DISTRIBUTING COMPANY R 7/23/2012 053219 348.64
19750 NORTHERN TOOL & EQUIPMENT COUN R 7/23/2012 053220 13.94
15900 OFFICE DEPOT R 7/23/2012 053221 78.76
1 PENTEL SEMINARS INC. R 7/23/2012 053222 652.50
1350 PRUDENTIAL GROUP INSURANCE R 7/23/2012 053223 781.26
29341 RACHAEL KROOG R 7/23/2012 053224 450.00
22950 SHOREWOOD TRUE VALUE R 7/23/2012 053225 309.41
7/19/2012 11:02 AM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 7/10/2012 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
29427 SHRED-N-GO, INC. R 7/23/2012 053228 34.00
29339 SKEIE, PATRICK R 7/23/2012 053229 240.00
23600 STAR TRIBUNE R 7/23/2012 053230 123.50
17050 STATE OF MN-MN DEPT OF HEALTH R 7/23/2012 053231 2,132.00
29101 SUN NEWSPAPERS R 7/23/2012 053232 74.94
17200 SUN PATRIOT NEWSPAPERS R 7/23/2012 053233 106.57
29443 THE MULCH STORE R 7/23/2012 053234 768.00
25000 TOTAL PRINTING SERVICES R 7/23/2012 053235 149.63
25452 TWIN CITY WATER CLINIC R 7/23/2012 053236 100.00
29269 WARNER CONNECT R 7/23/2012 053237 2,800.00
29417 WENCK ASSOCIATES, INC. R 7/23/2012 053238 850.50
19800 XCEL ENERGY R 7/23/2012 053239 19.15
00087 AFSCME CO 5 MEMBERS HEALTH FUN E 7/23/2012 999999 408.00
05305 COMMUNITY REC RESOURCES E 7/23/2012 999999 5,058.30
07900 HAWKINS, INC. E 7/23/2012 999999 105.00
15500 METRO COUNCIL ENVMT(WASTEWATER E 7/23/2012 999999 56,259.05
15885 MIDWEST MAILING SYSTEMS, INC. E 7/23/2012 999999 543.56
19435 SPRINT E 7/23/2012 999999 124.18
20268 PANCHYSHYN, JEAN E 7/23/2012 999999 120.00
22820 CITY OF SHOREWOOD E 7/23/2012 999999 174.07
28451 WSB AND ASSOCIATES, INC. E 7/23/2012 999999 22,754.00
29315 BOLTON & MENK, INC. E 7/23/2012 999999 14,229.00
7/19/2012 11:02 AM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 7/10/2012 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 53 89,902.84 0.00 89,902.84
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 3 15,880.76 0.00 15,880.76
EFT: 10 99,775.16 0.00 99,775.16
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1 TOTALS: 66 205,558.76 0.00 205,558.76
BANK: 1 TOTALS: 66 205,558.76 0.00 205,558.76
REPORT TOTALS: 66 205,558.76 0.00 205,558.76
07-19-2012 10:59 AM C O U N C I L REPORT BY VENDOR- JULY 23, 2012 PAGE: 1
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
A-1 MINNETONKA RENTAL 7/23/12 PROPANE FILL WEED BURNER General Fund Public Works 19.85_
TOTAL: 19.85
AFSCME CO 5 MEMBERS HEALTH FUND 7/23/12 CHARLIES DAVIS General Fund Unallocated Expenses 51.00
7/23/12 GREG FASCHING General Fund Unallocated Expenses 51.00
7/23/12 JOSEPH LUGOWSKI General Fund Unallocated Expenses 51.00
7/23/12 BRADLEY MASON General Fund Unallocated Expenses 51.00
7/23/12 CHRISTOPHER POUNDER General Fund Unallocated Expenses 51.00
7/23/12 DANIEL RANDALL General Fund Unallocated Expenses 51.00
7/23/12 BRUCE STARK General Fund Unallocated Expenses 51.00
7/23/12 TERRY TOWER General Fund Unallocated Expenses 51.00_
TOTAL: 408.00
ATHLETIC METRO SUPPLY 7/23/12 BASES BALL FIELDS General Fund Park Maintenance 368.40_
TOTAL: 368.40
BOLTON & MENK, INC. 7/23/12 PROJ 12-06 - L.S. 5 & 6 RE Sanitary Sewer Uti Sewer 14,229.00_
TOTAL: 14,229.00
CENTURY LINK 7/23/12 JUL SVC Water Utility Water 315.39
7/23/12 JUL SVC Water Utility Water 236.43_
TOTAL: 551.82
CITY OF EXCELSIOR 7/23/12 2ND QTR WATER CHARGE Water Utility Water 4,943.70_
TOTAL: 4,943.70
CITY OF MINNETONKA 7/23/12 5366 VINE HILL RD Water Utility Water 93.66
7/23/12 5350 VINE HILL RD Water Utility Water 115.19
7/23/12 5490 VINE HILL RD Water Utility Water 49.63_
TOTAL: 258.48
CITY OF SHOREWOOD 7/23/12 SSCC - UTILITY PAYMENT Southshore Communi Senior Community Cente 174.07_
TOTAL: 174.07
CITY OF TONKA BAY 7/23/12 WATER Water Utility Water 528.69
7/23/12 SEWER Sanitary Sewer Uti Sewer 380.07_
TOTAL: 908.76
CLAREY'S SAFETY EQUIPMENT, INC 7/23/12 CALIBRATION & TESTING GAS Sanitary Sewer Uti Sewer 53.44_
TOTAL: 53.44
CLASSIC CLEANING COMPANY 7/23/12 C.H. SVC General Fund Municipal Buildings 531.01
7/23/12 P.W. SVC General Fund Public Works 316.46_
TOTAL: 847.47
COMMUNITY REC RESOURCES 7/23/12 EVENTS EXPENSE REIMBURSEME Southshore Communi Senior Community Cente 58.30
7/23/12 MONTHLY COMMISSION SVCS Southshore Communi Senior Community Cente 5,000.00_
TOTAL: 5,058.30
CULLIGAN BOTTLED WATER 7/23/12 5755 CTRY CLUB RD-DRINKING General Fund Municipal Buildings 46.91
7/23/12 5735 CTRY CLUB RD-SALT DEL Southshore Communi Senior Community Cente 52.95_
TOTAL: 99.86
DEPT OF EMPLOYMENT & ECON DEV 7/23/12 PAMELA HELLING General Fund Administration 5,057.00_
TOTAL: 5,057.00
07-19-2012 10:59 AM C O U N C I L REPORT BY VENDOR- JULY 23, 2012 PAGE: 2
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
DEPT OF LABOR & INDUSTRY 7/23/12 BUILDING SURCHARGE General Fund NON-DEPARTMENTAL 1,837.19_
TOTAL: 1,837.19
EFTPS - FEDERAL W/H 7/17/12 FEDERAL W/H General Fund NON-DEPARTMENTAL 5,185.75
7/17/12 FICA W/H General Fund NON-DEPARTMENTAL 2,216.30
7/17/12 MEDICARE W/H General Fund NON-DEPARTMENTAL 765.17
7/17/12 FICA W/H General Fund Council 80.60
7/17/12 MEDICARE W/H General Fund Council 18.87
7/17/12 FICA W/H General Fund Administration 651.81
7/17/12 MEDICARE W/H General Fund Administration 152.44
7/17/12 FICA W/H General Fund Finance 287.26
7/17/12 MEDICARE W/H General Fund Finance 67.18
7/17/12 FICA W/H General Fund Planning 272.97
7/17/12 MEDICARE W/H General Fund Planning 63.84
7/17/12 FICA W/H General Fund Protective Inspections 187.82
7/17/12 MEDICARE W/H General Fund Protective Inspections 43.92
7/17/12 FICA W/H General Fund City Engineer 135.37
7/17/12 MEDICARE W/H General Fund City Engineer 31.66
7/17/12 FICA W/H General Fund Public Works 960.80
7/17/12 MEDICARE W/H General Fund Public Works 224.69
7/17/12 FICA W/H General Fund Park Maintenance 118.78
7/17/12 MEDICARE W/H General Fund Park Maintenance 27.78
7/17/12 FICA W/H General Fund Recreation 88.56
7/17/12 MEDICARE W/H General Fund Recreation 20.71
7/17/12 FICA W/H Southshore Communi Senior Community Cente 6.35
7/17/12 MEDICARE W/H Southshore Communi Senior Community Cente 1.49
7/17/12 FICA W/H Water Utility Water 155.88
7/17/12 MEDICARE W/H Water Utility Water 36.46
7/17/12 FICA W/H Sanitary Sewer Uti Sewer 159.89
7/17/12 MEDICARE W/H Sanitary Sewer Uti Sewer 37.41
7/17/12 FICA W/H Recycling Utility Recycling 3.18
7/17/12 MEDICARE W/H Recycling Utility Recycling 0.74
7/17/12 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 162.41
7/17/12 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 37.98_
TOTAL: 12,204.07
ELECTRICAL INSTALLATION & MAINTENANCE 7/23/12 BLDG MAINT SENIOR CENTER Southshore Communi Senior Community Cente 300.00_
TOTAL: 300.00
FERGUSON WATERWORKS 7/23/12 WATER METER Water Utility Water 976.11
7/23/12 WATER METER Water Utility Water 454.73_
TOTAL: 1,430.84
G & K SERVICES 7/23/12 CH SVC General Fund Municipal Buildings 136.92
7/23/12 PW SVC General Fund Public Works 933.28
7/23/12 SSCC SVC Southshore Communi Senior Community Cente 70.08_
TOTAL: 1,140.28
GOVT FINANCE OFFICERS ASSOCIATION 7/23/12 BRUCE DEJONG RENEWAL General Fund Finance 170.00_
TOTAL: 170.00
HAWKINS, INC. 7/23/12 CHLORINE Water Utility Water 105.00_
TOTAL: 105.00
HENN CTY INFO TECHNOLOGY DEPT 7/23/12 800MHZ RADIO General Fund Public Works 53.28_
TOTAL: 53.28
07-19-2012 10:59 AM C O U N C I L REPORT BY VENDOR- JULY 23, 2012 PAGE: 3
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
ICMA RETIREMENT TRUST-302131-457 7/17/12 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 1,535.96
7/17/12 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 127.54_
TOTAL: 1,663.50
JOCHIMS STEPHANIE 7/23/12 FUSED GLASS EVENT - 7/16 Southshore Communi Senior Community Cente 87.75_
TOTAL: 87.75
KPX DIRTWORK 7/23/12 STREET & SWEEP DISPOSAL General Fund Streets & Roadways 10,000.00
7/23/12 STREET & SWEEP DISPOSAL Stormwater Managem STORMWATER MANAGEMENT 13,240.70_
TOTAL: 23,240.70
KUSSKE CONSTRUCTION, INC 7/23/12 ADDT'L CURB- PROJ 12-04 ST Stormwater Managem STORMWATER MANAGEMENT 600.00_
TOTAL: 600.00
LANO EQUIPMENT, INC. 7/23/12 ATTACHMENT PLATE General Fund Public Works 112.22
7/23/12 FIN CHARGE General Fund Public Works 1.68_
TOTAL: 113.90
LEE PEST CONTROL, INC. 7/23/12 SOUTH SHORE COMMUNITY CENT Southshore Communi Senior Community Cente 81.00_
TOTAL: 81.00
LINK, CLARE T. 7/23/12 PARK COMMISSION MEETING General Fund Recreation 187.00_
TOTAL: 187.00
LOCAL LINK 7/23/12 ADSL(QST) - BUSINESS 3M/89 General Fund Municipal Buildings 69.95_
TOTAL: 69.95
MEDICA 7/23/12 MEDICAL PREM General Fund Unallocated Expenses 16,130.59
7/23/12 JUL-DAN RANDALL ADDT'L General Fund Unallocated Expenses 381.92_
TOTAL: 16,512.51
METRO COUNCIL ENV.(SAC) 7/23/12 2ND QTR SAC REPORT Sanitary Sewer Uti NON-DEPARTMENTAL 9,365.40_
TOTAL: 9,365.40
METRO COUNCIL ENVMT(WASTEWATER) 7/23/12 WASTE WATER SVC Sanitary Sewer Uti Sewer 56,259.05_
TOTAL: 56,259.05
MIDWEST MAILING SYSTEMS, INC. 7/23/12 NEWSLETTER POSTAGE General Fund Administration 500.00
7/23/12 UTILITY BILLINGS SVC Water Utility Water 10.89
7/23/12 UTILITY BILLINGS SVC Sanitary Sewer Uti Sewer 10.89
7/23/12 UTILITY BILLINGS SVC Recycling Utility Recycling 10.89
7/23/12 UTILITY BILLINGS SVC Stormwater Managem STORMWATER MANAGEMENT 10.89_
TOTAL: 543.56
MINNESOTA LIFE 7/23/12 LIFE INS General Fund Unallocated Expenses 415.66_
TOTAL: 415.66
MISC. VENDOR AFFOLTER, KIM & SARA 7/23/12 10-869007-00 Water Utility NON-DEPARTMENTAL 94.59
JOY MEYER 7/23/12 MRS M. EVENTS Southshore Communi Senior Community Cente 443.50
KATE VAN HORNE 7/23/12 2012 ADOPT A GARDEN-CITY H General Fund Recreation 100.00
KATHE WHITE 7/23/12 BUGS N CRITTERS General Fund Recreation 100.00
LISA GALBRAITH HEYL 7/23/12 LISA GALBRAITH HEYL:ALEX E Southshore Communi Senior Community Cente 306.75
METRO DINING CLUB GROU 7/23/12 CARDS FUNDRAISER Southshore Communi Senior Community Cente 1,105.00
PENTEL SEMINARS INC. 7/23/12 MANNERLY MANNERS YOUTH CLA Southshore Communi Senior Community Cente 652.50_
TOTAL: 2,802.34
07-19-2012 10:59 AM C O U N C I L REPORT BY VENDOR- JULY 23, 2012 PAGE: 4
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
MN DEPT OF REVENUE 7/17/12 STATE W/H General Fund NON-DEPARTMENTAL 2,202.09_
TOTAL: 2,202.09
MTI DISTRIBUTING COMPANY 7/23/12 IRRIGATION HEADS & PARTS General Fund Park Maintenance 348.64_
TOTAL: 348.64
NORTHERN TOOL & EQUIPMENT COUNT 7/23/12 SOLO SPRAYER WAND General Fund Public Works 13.94_
TOTAL: 13.94
OFFICE DEPOT 7/23/12 GEN SUPPLIES General Fund Administration 78.76_
TOTAL: 78.76
PANCHYSHYN, JEAN 7/23/12 WELLNESS EXP REIMBURSEMENT General Fund Administration 120.00_
TOTAL: 120.00
PERA 7/17/12 P/R DEDUCTS-PERA General Fund NON-DEPARTMENTAL 3,399.29
7/17/12 P/R DEDUCTS-PERA General Fund Administration 779.41
7/17/12 P/R DEDUCTS-PERA General Fund Finance 358.41
7/17/12 P/R DEDUCTS-PERA General Fund Planning 373.93
7/17/12 P/R DEDUCTS-PERA General Fund Protective Inspections 258.69
7/17/12 P/R DEDUCTS-PERA General Fund City Engineer 158.29
7/17/12 P/R DEDUCTS-PERA General Fund Public Works 1,199.12
7/17/12 P/R DEDUCTS-PERA General Fund Park Maintenance 118.47
7/17/12 P/R DEDUCTS-PERA General Fund Recreation 103.55
7/17/12 P/R DEDUCTS-PERA Southshore Communi Senior Community Cente 7.44
7/17/12 P/R DEDUCTS-PERA Water Utility Water 192.87
7/17/12 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 197.30
7/17/12 P/R DEDUCTS-PERA Recycling Utility Recycling 3.71
7/17/12 P/R DEDUCTS-PERA Stormwater Managem STORMWATER MANAGEMENT 191.98_
TOTAL: 7,342.46
PRUDENTIAL GROUP INSURANCE 7/23/12 LIFE INSURANCE General Fund Unallocated Expenses 781.26_
TOTAL: 781.26
RACHAEL KROOG 7/23/12 EVENT AT MANOR PARK 8/10/1 General Fund Recreation 450.00_
TOTAL: 450.00
SHOREWOOD TRUE VALUE 7/23/12 CITY HALL-GARDEN General Fund Municipal Buildings 74.25
7/23/12 BATTERIES General Fund Public Works 6.40
7/23/12 GENERAL SUPPLIES General Fund Public Works 21.13
7/23/12 PAINT General Fund Public Works 4.26
7/23/12 PAINT General Fund Public Works 21.34
7/23/12 PIPE FITTINGS General Fund Public Works 20.23
7/23/12 PIPE FITTINGS General Fund Public Works 21.51
7/23/12 PLUMBING-MANOR W.H. General Fund Park Maintenance 29.18
7/23/12 PLUMBING-MANOR W.H. General Fund Park Maintenance 4.80
7/23/12 LATCHES-MANOR W.H. General Fund Park Maintenance 23.49
7/23/12 PLUMBING-WELL Water Utility Water 21.97
7/23/12 CAULK Water Utility Water 6.40
7/23/12 SMALL TOOLS Water Utility Water 54.45_
TOTAL: 309.41
SHRED-N-GO, INC. 7/23/12 SHRED SVC General Fund Administration 34.00_
TOTAL: 34.00
SKEIE, PATRICK 7/23/12 5/14-7/9 PACKET DELIVERY General Fund Administration 240.00
07-19-2012 10:59 AM C O U N C I L REPORT BY VENDOR- JULY 23, 2012 PAGE: 5
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 240.00
SPRINT 7/23/12 SVC 06/13-07/12 Water Utility Water 62.09
7/23/12 SVC 06/13-07/12 Sanitary Sewer Uti Sewer 62.09_
TOTAL: 124.18
STAR TRIBUNE 7/23/12 26 WEEKS -THRU JAN/2013 General Fund Municipal Buildings 123.50_
TOTAL: 123.50
STATE OF MN-MN DEPT OF HEALTH 7/23/12 WATER STATE SURCHARGE Water Utility NON-DEPARTMENTAL 2,132.00_
TOTAL: 2,132.00
SUN NEWSPAPERS 7/23/12 FILING NOTICE General Fund Administration 35.97
7/23/12 RESOLUTION 12-042 - 07/05 General Fund Administration 38.97_
TOTAL: 74.94
SUN PATRIOT NEWSPAPERS 7/23/12 ABSENTEE VOTING 06/30 General Fund Administration 49.61
7/23/12 FILING ELECTION 7/7 General Fund Administration 27.56
7/23/12 ORD NO. 496 - 07/07 General Fund Administration 29.40_
TOTAL: 106.57
THE MULCH STORE 7/23/12 TREE DISPOSAL General Fund Public Works 768.00_
TOTAL: 768.00
TOTAL PRINTING SERVICES 7/23/12 BUSINESS CARDS General Fund Administration 149.63_
TOTAL: 149.63
TWIN CITY WATER CLINIC 7/23/12 COLIFORM BACTERIAS Water Utility Water 100.00_
TOTAL: 100.00
WARNER CONNECT 7/23/12 MAINT SVC General Fund Municipal Buildings 2,800.00_
TOTAL: 2,800.00
WELLS FARGO HEALTH BENEFIT SVCS 7/17/12 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 1,474.60_
TOTAL: 1,474.60
WENCK ASSOCIATES, INC. 7/23/12 PROJ 2739-01 APPLE RD CHAN Stormwater Managem STORMWATER MANAGEMENT 850.50_
TOTAL: 850.50
WSB AND ASSOCIATES, INC. 7/23/12 MAY-STRAWBERRY LN General Fund City Engineer 1,485.00
7/23/12 MAY-2012 MILL & OVERLAY Street Capital Imp Street Capt Improvemen 12,315.00
7/23/12 2012 MUNICIPAL WA EXT PLAN Water Utility Water 605.00
7/23/12 6180 MURRAY HILL DRAINAGE Stormwater Managem STORMWATER MANAGEMENT 297.00
7/23/12 SMITHTOWN WAY-ROAD CIP Stormwater Managem STORMWATER MANAGEMENT 990.00
7/23/12 MAY-ENGINEERING SUPPORT Stormwater Managem STORMWATER MANAGEMENT 321.00
7/23/12 STRAWBERRY LN DRAIN TILE Stormwater Managem STORMWATER MANAGEMENT 949.50
7/23/12 2012 ST SEWER REPAIRS Stormwater Managem STORMWATER MANAGEMENT 5,791.50_
TOTAL: 22,754.00
XCEL ENERGY 7/23/12 5655 MERRY LANE General Fund Park Maintenance 19.15_
TOTAL: 19.15
07-19-2012 10:59 AM C O U N C I L REPORT BY VENDOR- JULY 23, 2012 PAGE: 6
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
**PAYROLL EXPENSES 7/16/2012 - 99/99/9999 General Fund Council 1,300.00
General Fund Administration 10,750.57
General Fund Finance 4,943.50
General Fund Planning 5,157.58
General Fund Protective Inspections 3,568.32
General Fund City Engineer 2,183.37
General Fund Public Works 16,539.53
General Fund Park Maintenance 2,064.56
General Fund Recreation 1,428.32
Southshore Communi Senior Community Cente 102.48
Water Utility Water 2,660.15
Sanitary Sewer Uti Sewer 2,721.47
Recycling Utility Recycling 51.24
Stormwater Managem STORMWATER MANAGEMENT 2,648.07_
TOTAL: 56,119.16
=============== FUND TOTALS ================
101 General Fund 117,324.68
404 Street Capital Improvemen 12,315.00
490 Southshore Community Ctr. 8,449.66
601 Water Utility 13,951.28
611 Sanitary Sewer Utility 83,476.01
621 Recycling Utility 69.76
631 Stormwater ManagementUtil 26,091.53
--------------------------------------------
GRAND TOTAL: 261,677.92
--------------------------------------------
TOTAL PAGES: 6
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, JULY 10, 2012 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Quinlan convened the meeting at 7:00 p.m.
A. Roll Call
Present: Chair Quinlan; Commissioners Edmondson, Hartmann, Gordon and
;
MangoldCity Council Liaison Hotvet; City Planner Nielsen; Finance
Director Bruce DeJong
Absent: Commissioners Swaggert and Kjolhaug
B. Review Agenda
Hartmann moved to approve the agenda as written. Gordon seconded the motion. Motion carried.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of June 12, 2012
Commissioner Edmondson moved to approve the minutes of the June 12, 2012 meeting as written.
Mangold seconded the motion. Motion carried.
3. MATTERS FROM THE FLOOR
There were none.
4. FINANCIAL/BUDGET REPORT
Bruce DeJong, Finance Director was present to address financial and budget items for the benefit of the Park
Commission. DeJong reviewed the operations portion of the budget as of the end of June. He discussed expenses
and transfers to the Park Outlay Fund. He stated it didn’t look like the total park operations budget would be
spent this year. He noted a lower amount would be budgeted for Twila’s salary in the next budget year. He
stated a recommendation to the City Council is needed for the overall recreation budget amount. He discussed the
purchase of picnic tables. Quinlan stated if the City Council will transfer the same amount from the General
Fund to the Parks Capital Improvements Fund as in previous years. DeJong noted there will be additional
amounts added which are from park dedication fees. Quinlan asked for clarification of the worksheet which
showed debits and credits. DeJong stated it is the total amount the City Council has allocated for recreation. He
noted the transfers are a method the City Council has used to see what is allocated overall. He further explained
that expenditures are tracked in the capital outlay fund.
Edmondson thanked staff for the clear and concise reports. Quinlan stated the balance sheet provided in
June shows a balance of about $180,000. DeJong stated the fund balance and the capital outlay fund are
different than the park fund. He stated it is the Commission’s choice to recommend what priority projects
will have and what will be funded.
PARK COMMISSION MINUTES
TUESDAY, JULY 10, 2012
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Nielsen stated staff met and discussed the recreational budget. He noted something needs to be adopted by
August 15. He stated something that needs to be discussed is rink attendants, and he asked DeJong what
happens when it is under budget. DeJong noted it will be part of the general fund budget at the end of the
year and will be unspent for 2012. He stated for 2013 it is hoped there will be a need for budgeting for
attendants. He noted it is an annual appropriation that does not carry over to the next year if unspent.
Gordon asked if there are separate budgets for parks and for recreation. DeJong agreed they are separate
budgets. He noted there was discussion in staff’s meeting about some items that will not be needed such as
staff duties that were taken over. Gordon noted the approved budget for recreation was $116,000 in 2012.
DeJong clarified the budget amount.
Nielsen discussed budget items for 2013. He stated park scheduling will be done by staff, Arctic Fever will
remain at $1500, there will be rink attendant expenses, and lifeguard expenses will increase. Nielsen stated
the Commission will need to recommend park programming. He reviewed the events held in 2012.
Quinlan believed the programs budget should be increased for the next year’s budget. Nielsen agreed a
little more money should be budgeted assuming the Commission agreed to continue with the same events.
DeJong stated the budget report for summer events in 2012 would be clarified in more detail for the next
meeting.
Nielsen stated there was interest in the Commission having jurisdiction over Gideon Glen which would
result in a budget increase. He stated additional information would be forthcoming. Gordon stated if it
becomes a park, there should be a sign there. Nielsen stated that has been discussed, but it would also note
it is a cooperative effort. Quinlan stated it needs to be determined if the Comp Plan needs to be changed for
this to become a park and what the process might be. Nielsen stated the amendment would be the first item
which would need a public hearing. It would then need to be incorporated into the CIP and become a part
of the budget. Edmondson stated there would be so many more opportunities for field trips and school
research once this becomes a park. Hartmann stated the MCWD also has educational opportunities.
Hotvet suggested adding a sign along County Road 19 showing how to get there. Quinlan stated there also
needs to be parking considerations as there is no parking now. Nielsen stated something is definitely
needed. Mangold stated it definitely needs to be considered if it is going to be part of the park system.
Commissioners discussed the budget for buckthorn removal on Attachment 4. DeJong stated the Council
decided not to do the entire program, and there are some grant opportunities. Hotvet noted there are three
phases, and this is the second phase. The third phase was large but wasn’t where there is a lot of activity.
She stated there isn’t a plan for when phase three will be completed.
Edmondson noted the money earmarked for tennis court resurfacing at Manor Park will not be done. He
hoped that the other Commissioners can comment on the budget at the next meeting or by email if they
cannot attend.
5. REVIEW COSTS AND FEASIBILITY OF MOVING HOCKEY RINK/LIGHTS FROM BADGER
PARK TO FREEMAN PARK
Quinlan stated staff was asked to provide costs to move the hockey rink and lights from Badger Park to Freeman
Park. He stated the information is not provided this evening. Nielsen stated the information can be provided at
the August meeting. He noted as the information was being gathered, there was talk about a rink that can be put
PARK COMMISSION MINUTES
TUESDAY, JULY 10, 2012
5
PAGE 3 OF
up and taken down. He stated staff is recommending this not be done. He stated the lighting information has
been completed and will be provided with the other information requested.
6. REVIEW LONG RANGE PARK PLAN - CIP
Commissioners reviewed the long range park plan – CIP. Quinlan opened up discussions. Gordon began
by discussing the tennis court at Manor Park and if this would be an opportunity to talk about a sport
court. Quinlan noted that is the next agenda item and can be discussed next.
Edmondson stated at the skate park, there is talk of a picnic shelter at that location. Quinlan suggested
adding an outside border or fence around the community garden area. He stated it is difficult to talk about
Badger Park now without the information from Item 5.
Nielsen stated the border or fence is a good idea at the garden. Edmondson stated there is a lot of support
for a fence. Hartmann noted the Excelsior garden has a black fence around it, while Chanhassen has a
treated fence. The fence would be a good scout project as well. Quinlan stated all the gardens he has seen
have fences around them. Nielsen stated he would provide pictures of the various fences and bring costs
back as well. Mangold was concerned about fencing in that it is limiting the number of plots. Nielsen
stated it can be made so that the fence end can be moved. Hotvet explained the fence went up in Excelsior
because of the deer in the area.
Mangold did not think a park shelter should be at the skate park. The Commissioners concurred. Hotvet
suggested a seasonal shelter. Edmondson stated there are shade trees and available water. Quinlan stated
the allocation of new skate equipment should be discussed at some point. He noted the park is being used
less. Mangold stated it also needs to be considered if other skate parks are being instead and why. Gordon
stated it was also noted Chanhassen is being used less.
Hotvet suggested consideration be given to lighting in general in more of the parks. Gordon suggested
adding kickball leagues to the recreation budget. Edmondson suggested adding pickle ball. Nielsen stated
Frisbee golf is also becoming popular. Quinlan noted Freeman Park is the only option for a Frisbee golf
course.
Quinlan summarized additions: fence around garden and remove picnic shelter from the skate park.
Nielsen stated staff has noted the fencing at Freeman Park needs to be replaced, and cost estimates will be
brought back to the Commission. He stated the Little League organization brought it up this past spring,
and more detail will be brought back.
Gordon stated it would be nice to have a good backboard at Cathcart Park. The existing backboard is very
outdated. It was agreed to add this to the list.
7. MANOR PARK TENNIS COURT
Quinlan reviewed the cost estimate for a sport court at Manor Park in the amount of $32,147. He asked for input
from the Commission. Nielsen reviewed quote from Versa court for $25,000. Gordon stated she preferred the
Versa court which is less expensive with similar warranties. Nielsen stated he would prefer information on
maintenance costs. He noted there are grants available from the USTA to help with the cost. Mangold stated if
you are putting in a new court, the push is to get more play from younger players. Nielsen stated Hennepin
PARK COMMISSION MINUTES
TUESDAY, JULY 10, 2012
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County has a sport grant available which can be considered. Quinlan asked if there is any timing for the cost
estimate. Nielsen noted there isn’t any money budgeted for it this year. If we put it in first thing next spring, it
can be budgeted for next year.
Nielsen noted this court moves more than any other in the City and will be a good test for a new court.
Commissioners discussed the condition of the existing court.
Motion by Gordon to recommend moving forward with the versa court of sport court for Manor Park.
Hartmann seconded the motion. Motion carried.
Quinlan stated we need to understand ongoing maintenance (restriping, 7-10 year estimate), and provide a quote
to orient the courts for younger players. Edmondson stated he would recommend the City’s logo be added in the
middle if it is cost effective. Mangold stated the cost of surface prep for each estimate. Nielsen stated the versa
court estimate did include surface prep. Gordon noted the maintenance in Eden Prairie is very easy for their versa
court.
8. ADOPT-A-GARDEN PROGRAM UPDATE
Quinlan noted there are gardens in several of the parks. We wanted to review where we are at with our gardening
volunteers. Nielsen stated one of the things in question was the memorial garden at Freeman which is maintained
by the families that planted it to begin with. Quinlan noted the other gardens are looking good at all the parks.
Nielsen stated mulching will be added to all the gardens through budgeting in the future. Quinlan asked if the
stipend of $100 for the gardens was sufficient. Nielsen stated it is working well, and one of the volunteers gave
the money back. Edmondson asked how the Shirley Rice fund can be used. Quinlan stated there is $500 left, and
he suggested it be used as stipends in the future. Nielsen stated that fund is dedicated to needs in Manor Park
only.
9. NEW BUSINESS
None
10. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
No report.
B. Staff
Update on Steve Kircher, Eagle Scout Project
Great River Greening Buckthorn Removal at Freeman Park
Resurfacing Tennis Courts at Cathcart and Silverwood Parks
Update on Tree at Manor Park
Nielsen stated Kircher has indicated he will construct all seven message boards and a book exchange. The
City Council has approved more than was recommended. Kircher was urged to fund raise. Nielsen stated
staff will work with Kircher on the message board locations. Quinlan asked that information be provided to
the Park Commission on the message board locations. Nielsen stated he would provide the locations and
asked for comments on the locations.
PARK COMMISSION MINUTES
TUESDAY, JULY 10, 2012
5
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Nielsen stated he was unaware if the buckthorn removal at Freeman Park has been completed.
Nielsen stated the tree at Manor Park will be trimmed to the extent possible to remove the hazard conditions.
He noted neighbors would like it to remain in the park and not be removed.
C. Work Program Update
Quinlan noted there are no major changes to the work program.
Nielsen stated he will meet with Eagle Scout Hostetter about the nature trail this week. Hartmann
suggested benches be added. Nielsen asked if a standard for benches has been discussed. Gordon stated it
is important to consider the tree replacement. Quinlan stated that would be discussed at the next meeting.
11. ADJOURN
Edmondson moved, Gordon seconded, to adjourn the Park Commission Meeting of July 10, 2012, at
8:50 p.m. Motion carried.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
jm A ANDERSO N
- C.ENG INEERI NG
MINNEAPOLIS, MINNESOTA . TAMPA, FLORIDA
Anderson Engineering of Minnesota, LLC . 13605 1st Avenue North, Suite 100 ® Plymouth, Minnesota 55441 . (763) 412 -4000 Main . (763) 412 -4090 Fax. www.ae- mn.com
June 26, 2012
i�v�_Coveo �
V-
X000
City of Shorewood
c/o Planning Department
5755 Country Club Road
Shorewood, MN 55331
RE: Fence Height Conditional Use Permit - 23625 Smithtown Road
Brad,
Judy Gleason and I own the house at 23675 Smithtown, two houses west of the
Johnson's, and it is currently occupied by our relatives. We are writing in support of the
Johnson's request to have a 6- foot -high fence on their property line. They are great neighbors.
Since they have owned the property, they have made many improvements that have really
enhanced the appearance of the home and landscape. This is good for the whole
neighborhood.
Sincerely,
Roger A, Anderson, PE
President
A Service- Disabled Veteran-Owned Small Business
Civil Engineering . Architecture . Land Surveying . Environmental Services . Landscape Architecture
MEMORANDUM
Date:
July 23, 2012
To:
Mayor Lizee
Council Members
From:
Bruce DeJong, Finance Director
Re:
June, 2012 Monthly Budget Report
______________________________________________________________
The 2012 General Fund budget overall is on track about where we would expect it to be at this
point in the year –a little over last years’ revenue and expenditures totals. The only real
challenge is to properly code expenses and time entries for payroll now that we have
consolidated departments in both the Administration and Public Works areas and split out
Recreation from Park Maintenance. Total revenues at this point are 59.0% of the non-tax
revenues. Overall expenditures are at 43.2% of budget which about 3.8% higher than the prior
three year average of 39.4%.
REVENUES
License and permit revenues are below last year, but last year’s revenues far exceeded
budget. Staff believes the current pace is more reflective of the activity predicted for the
2012 budget.
EXPENDITURES
Administration, General Government, & Elections – The total expenditures are over
budget because of salary allocations between Administration & Recreation Programs for
the Park Coordinator. Mr. Heck has also been paid for his accumulated leave time as
specified in his separation agreement which makes this account higher than usual.
Finance – Salary allocations will be transferred out to utility operations for estimated
time spent in each department. Materials and supplies are over budget because the
annual support agreements for the financial software came in higher than budgeted.
nd
Professional Services – There is always a large jump as we pay the 2 half of the
Hennepin County Assessing contract.
Municipal Buildings – The insurance costs always come at the beginning of the year and
they make up the majority of the budget.
Police and Fire - are on budget.
Public Works - over because more road materials have purchased at this point in the year
because of the good weather. Staff will continue to analyze time allocations as part of the
consolidation strategy implemented for the 2012 budget where smaller maintenance
budgets have been consolidated into the general Public Works budget.
Snow and Ice – Lack of snow this spring should keep this under budget.
Please contact me or Mr. Joynes if you have any questions.
Attachment: June Monthly Budget Spreadsheet
Monthly Budget Report
June 30, 2012
YTDYTD2012% of 2012ExpectedVariance
2011JuneAdoptedAnnual% of 2012(Negative)
Year to Date OverviewActual2012BudgetBudgetBudgetor Positive
REVENUE
Property Taxes 1,656,000 1,696,500 4,763,319 35.6%35.0%
Licenses and Permits 88,752 79,394 109,200 72.7%64.3%
Intergovernmental 68,217 34,377 70,401 48.8%65.0%
Charges for Service 27,636 32,650 35,075 93.1%66.3%
Fines and Forfeitures 20,386 26,474 54,500 48.6%43.7%
Miscellaneous 31,118 23,727 63,900 37.1%41.3%
Transfers from other funds - 29,320 40,000 73.3%0.0%
TOTAL 1,892,109 1,922,442 5,136,395
37.4%$65,790.95
196,622 333,076 59.0%
EXPENDITURES
Department
Council
Personnel 8,397 8,397 16,80050.0%50.0%
Materials and Supplies 619 165 3,0005.5%92.0%
Support and Services 32,813 18,801 86,31521.8%38.3%
Transfers 13,600
Total 41,829 27,363 119,71522.9%$16,884.42
Administration
Personnel 188,066 213,545 319,47566.8%50.2%
Materials and Supplies 8,949 10,172 24,09542.2%22.0%
Support and Services 19,014 13,703 39,93534.3%44.8%
Total 216,029 237,420 383,50561.9%($53,944.95)
Finance
Personnel 78,437 81,064 128,41663.1%48.7%
Materials and Supplies 6,967 7,932 7,300108.7%89.3%
Support and Services 8,887 1,014 9,15011.1%60.7%
Total 94,291 90,010 144,86662.1%($15,441.88)
Professional Services
140,832 130,640 199,32065.5%75.7%$20,178.80
Planning and Zoning
Personnel 79,058 88,269 170,66651.7%45.0%
Materials and Supplies 156 - 6550.0%34.7%
Support and Services 4,641 2,509 9,41226.7%53.0%
Total 83,855 90,778 180,73350.2%($8,762.87)
Municipal Building - City Hall
Materials and Supplies 29,782 13,380 16,50081.1%98.0%
Support and Services 94,640 131,095 157,75083.1%60.0%
Capital Outlay 1,039 352 -26.3%
Transfers - - 102,2000.0%0.0%
Total 125,461 144,827 276,45052.4%($34,007.00)
Monthly Budget Report
June 30, 2012
YTDYTD2012% of 2012ExpectedVariance
2011JuneAdoptedAnnual% of 2012(Negative)
Year to Date OverviewActual2012BudgetBudgetBudgetor Positive
Police
Support Services 499,188 494,458 989,08550.0%50.0%
Capital (Public Safety Bldg) 115,034 112,566 225,13250.0%50.0%
Total 614,222 607,024 1,214,21750.0%$84.50
Fire
Support Services 168,565 165,993 332,80549.9%50.7%
Capital (Public Safety Bldg) 135,349 138,953 277,90650.0%49.3%
Total 303,914 304,946 610,71149.9%$775.49
Inspections
Personnel 56,384 57,517 118,04948.7%47.0%
Materials and Supplies 154 - 2000.0%19.0%
Support and Services 1,340 631 5,45011.6%22.7%
Total 57,878 58,148 123,69947.0%($1,391.64)
City Engineer
Personnel 47,456 39,160 90,87243.1%45.3%
Materials and Supplies 4 104 20052.0%12.7%
Support and Services 4,278 7,018 11,96058.7%25.0%
Total 51,738 46,282 103,03244.9%($2,071.36)
Public Works Service
Personnel 188,800 181,079 418,63343.3%46.0%
Materials and Supplies 73,028 103,074 172,57559.7%38.3%
Support and Services 57,860 48,145 134,43935.8%46.7%
Transfers - - 750,0000.0%
Total 319,688 332,298 1,475,64722.5%($10,834.87)
Snow and Ice
Personnel 33,451 14,979 55,02427.2%54.7%
Materials and Supplies 14,210 10,247 45,11722.7%37.7%
Total 47,661 25,226 100,14125.2%$21,847.86
Parks Maintenance
Personnel 67,754 52,583 100,98852.1%45.0%
Materials and Supplies 12,926 12,307 18,30067.3%56.3%
Support and Services 43,634 13,652 26,50051.5%66.3%
Total 124,314 78,542 145,78853.9%($5,210.07)
Recreation Programs
Personnel 19,829 68,35629.0%45.0%
Materials and Supplies 1,000 1,50066.7%56.3%
Support and Services 11,634 34,15034.1%66.3%
Transfers - 42,0000.0%0.0%
Total - 32,463 146,00622.2%$21,795.03
Unallocated - 48,479 -0.0%
Total Expenditures 5,223,830
2,221,712 2,254,44643.2%$293,973
Net Revenue less Expenditures (87,435)
(329,603) (332,004)