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08-27-12 CC Reg Mtg Agenda
CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 27, 2012 AGENDA 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Attachments 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Lizee Hotvet Siakel Woodruff Zerby B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Meeting Minutes, August 13, 2012 Minutes B. City Council Regular Meeting Minutes, August 13, 2012 Minutes 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List Claims List B. Valleywood Lane and Valleywood Circle Street Reconstruction Engineer's memo C. Authorize Expenditure of Funds for a Public Works Tailgate Sander Director of Public Works' memo D. Authorize Expenditure of Funds for Picnic Tables Planning Director's memo, Resolution 4. MATTERS FROM THE FLOOR (No Council action will be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS A. Audit Report by Brad Falteysek of Abdo, Eick and Meyers Finance Director's memo CITY COUNCIL REGULAR MEETING AGENDA —August 27, 2012 Page 2 of 2 7. PARKS A. Report on August 15, 2012 Park Commission meeting B. Gideon Glen — Park Commission Responsibility 8. PLANNING A. Zoning Code Amendment — Accessory Apartments B. Ashland Woods Preliminary Plat 9. ENGINEERING /PUBLIC WORKS A. Water Extension Petition for 26005 Smithtown Lane 10. GENERAL /NEW BUSINESS A. Adoption of the Preliminary 2013 General Fund Operating Budget and Tax Levy B. Selection of the Truth -in- Taxation Hearing Date 11. OLD BUSINESS A. Social Host Ordinance 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report B. Mayor and City Council 13. ADJOURN Attachments Minutes Planning Director's memo Planning Director's memo, Draft Ordinance Planning Director's memo Engineer's memo Finance Director's memo, Resolution Finance Director's memo, Resolution Director of Public Works' memo, Ordinance, Resolution Finance Director's memo CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 27 August, 2012 7:00 p.m. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #313: Four firms submitted proposals for a feasibility study and design for the proposed Valleywood roads street project. Staff recommends approval of the proposal from TKDA and to direct staff to work with AET and Infratech to gather exploratory information for the 2013 road improvement project and set Wednesday, September 5, for the public information meeting. Agenda Item #3C: This is a request for a motion to approve the purchase of one 2000 Tailgate Sander for one of the large snow plow trucks. The current CIP includes funding for the replacement of this unit. Agenda Item #31): This resolution approves the purchase of the final picnic tables that need replacement, a total of 12, and amends the Park Capital Fund budget from $14,000 to $16,500 to allow for the purchase this year. Agenda Item #5: There are no public hearings this evening. Agenda Item #6A: Brad Falteysek of Abdo, Eick and Meyers will be presenting the 2011 Audit Report. Agenda Item #7A: Commissioner Susan Gordon will report on the August 15, 2012 Park Commission meeting. Agenda Item #713: The Park Commission has recommended that the Gideon Glen Conservation Open Space be placed under its purview. To accomplish this, staff has suggested a minor amendment to the Shorewood Comprehensive Plan. If the Council agrees, it should direct staff to schedule a public hearing. Agenda Item #8A: The Planning Commission held a public hearing in early August to consider an amendment to the Shorewood Zoning Code that would allow accessory apartments as a conditional use in single - family residential zoning districts. Accessory apartments would be limited to family members only. The amendment is intended to address life -cycle housing. Executive Summary — City Council Meeting of August 27, 2012 Page 2 of 2 Agenda Item #813: Ashland Woods LLC has requested preliminary plat approval for a seven - lot, single- family residential housing development on Strawberry Lane, just south of the LRT Trail. The plat was originally approved as Wildwood in 2009. After holding a public hearing, the Planning Commission voted unanimously to recommend approval of the preliminary plat. Agenda Item #9A: The city received a petition from a resident on Smithtown Lane for the extension of public water main. Council is asked to provide direction on this request. Agenda Item #10A: This item adopts the preliminary 2013 General Fund Operating Budget and Tax Levy by resolution. Agenda Item #IOB: This resolution sets the Truth -in- Taxation Hearing Date for December 3, 2012, and provides for a continuation date of December 19, 2012, if needed. Agenda Item #11A: This is the Social Host Ordinance in final draft format for council's consideration, along with a Resolution authorizing summary publication of the Ordinance. Agenda Item #12A.1: The July 2012 Monthly Budget Report is provided. #2A CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, AUGUST 13, 2012 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Lizee called the meeting to order at 6:01 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Hotvet, Siakel. Woodruff and Zerby; Interim Administrator Joynes; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown, and Engineer Landini Absent: None B. Review Agenda Zerby moved, Woodruff seconded, approving the agenda as presented. Motion passed 5/0. 2. 2013 BUDGET DISCUSSION Interim Administrator Joynes acknowledged a typographical err in his budget overview memorandum dated August 8, 2012. He noted the amount for Salary & Insurance Charges under Updated Budget Gap Calculations should be $31,080 instead of $1,080. , Joynes highlighted the 2013 Operating Budget discussion that occurred during Council's July 23, 2012, work session. There were a number of budget assumptions that were used. All staffing and service levels for 2013would remain the same as in 2012. There would be no tax levy increase for 2013. An inflation factor for goods and services of 1.7 percent was factored into the Budget. The 2013 AFSCME contract increases of 1 percent for salary and $25 in the City's portion of the contribution to health insurance premiums will is also factored in for non -union City staff. [ AFSCME is the American Federation of State, County and Municipal Employees, AFL -CIO labor union and it represents the City's Public Works employees.] The Budget reflects the use of $87,135 in General Fund balance. Based on the assumptions expenses exceed revenues by approximately $107,354. Joynes explained the draft of the 2013 Budget included in the meeting packet incorporates the following changes in expenditures. Salary & Insurance Changes was increased $31,080. That comes from applying the AFSCME contract settlement amounts to the 2012 wages. The Council Contingency line item was reduced by $9,525. That is derived by subtracting 1 percent of the 2012 non -union wages from the $20,000 that had been budgeted for performance pay in the draft budget discussed on July 23r An expenditure line item in the amount of $5,437 was added for the City's share of $10,000 request from the South Lake Minnesota Police Department (SLMPD) member cities to fund the long -term care and maintenance of the public safety facility located in Shorewood. 2013 is the first year of funding for that need. The cost of receiving services from the Mound Fire Department was reduced $1,517. Based on these changes there was CITY OF SHOREWOOD WORK SESSION MEETING MINUTES August 13, 2012 Page 2 of 4 a net expenditure increase of $25,475. That in turn increased the budget gap to $133,009 from the July 23r amount of $107,534. Joynes then explained this current draft of the 2013 Budget incorporates the following changes in revenues. An additional $110,000 transfer in of cellular antennae revenue was factored into the Budget to increase it to $150,000 from $40,000. In the line item Refunds and Reimbursements, $10,000 was added for a refund from the League of Minnesota Cities Insurance Trust. Building permits was increased by $12,000 (from $80,000 to $92,000). The line item Plan Check Fees was increased $3,000 (from $12,000 to $15,000). There was a $75 increases in the line item Recreation Fees and a $4 reduction to compensate for rounding changes. These result in a net change in revenue of $135,071. Joynes reviewed the proposed option for balancing the Budget. The revenues generated from the 2013 tax levy, based on a zero percent increase, would be $4,763,319. The total revenues recommended for the Budget are $5,128,900. With the enhancements just discussed in the amount of $135,071 and the use of General Fund reserves in the amount of $85,703, the total revenues would be $5,349,404. The recommended expenditures are $5,349,044. If the proposed changes are adopted by Council the Budget would be balanced. Joynes explained how things would comply with the City's General Fund Balance Policy (the Policy) adopted in 2007. The 2011 year -end General Fund balance is estimated to be $3,460,021. The proposed 2013 operating expenditures are proposed to be $5,349,044. Therefore, the General Fund reserve level ($3,460,021 / $5,349,044) is approximately 64.7 percent. The Policy requires a reserve level of 55 — 60 percent of the next year's budgeted expenses. Therefore, there is 4.7 percent above the maximum amount. The Policy also stipulates that only 3 percent of reserves can be used in any one year. For 2013 that amounts to $159,954. "Aw Joynes then explained the proposed budget already includes the use of $85,073 in reserves. Therefore, an addition $74,881 in General Fund reserves should be used based on the Policy to bring the reserve level to close to 60 percent. The excess reserves can be used for specific one -time projects, acquisitions, or transfers to any City capital fund (e.g., the Equipment Replacement Fund or the Trail Fund). It is at Council's discretion how to use those excess reserves. Joynes stated that on the meeting agenda for the Council meeting following this work session there is an item about the potential write -off of uncollectable accounts receivables. He noted that Staff is going to ask that it be pulled from the agenda until more historical investigation can be done. The write -offs will have a minor impact on this draft of the budget. The will have some impact on the 2011 audit. He then noted the budget numbers presented this evening will be within $1,000 - $2,000 of what they will actually end up being. Joynes stated that during this meeting Council may want to discuss how to use the approximate $74,900. Council may want to move forward with some part of the Trail Plan. Or, the equipment Replacement Fund could also use additional funds. Mayor Lizee asked the other Councilmembers members for their comments and suggestions. She also asked Staff for any additional suggestions. Councilmember Zerby stated he is pleased that there are General Fund reserves above the Policy level available for use. He thought it appropriate to adhere to the Policy and use the excess reserves. He clarified that when he discussed the use of cellular antennae revenue during Council's July 23r budget work session he was not suggesting that all of the revenues earned in 2013 be transferred into the General Fund. His CITY OF SHOREWOOD WORK SESSION MEETING MINUTES August 13, 2012 Page 3 of 4 recommendation was to use a portion of the approximate $150,000 in revenue and to use reserves to help balance the Budget. He stated he was open to using some of the excess reserves for trails. For example, the short segment of trail proposed for along Country Road 19 from the LRT Trail to the shopping center in Tonka Bay. Councilmember Siakel expressed her appreciation for being provided options for how to balance the Budget. She noted she does not want the reserve level to go below 60 percent. She stated when the Policy was adopted in 2007 the City did not have a Community Infrastructure Fund. The City had not sold its liquor operations at that time and the proceeds from that sale and liquor operations contributed significantly to the balance in that Fund. She then stated Council has the option to use some of that Fund to initiate a trail project. She went on to state she would prefer to take an approximate $85,000 to balance the Budget and leaving the approximate remaining excess of $75,000 in reserves. She noted that she can accept transferring all of the approximate $150,000 in cellular antennae revenue into the General Fund in 2013, but she is not endorsing doing that in subsequent years at this time. Councilmember Woodruff stated he was surprised to find the Budget includes a performance pay salary pool for non -union employees equal to 1 percent of non -union wages in 2012. He commented that the minutes for the July 23 budget work session reflect that Councilmember Zerby asked that a performance pay pool of $20,000 be restored. He thought a performance pay pool equal to 2 percent is nominal. He noted that he thought 1 percent is too low. He clarified that he is not in favor of spending a lot of money, and stated he would like the pool restored to a 2 percent level. That could be funded by using more reserves. He stated the entire 2 percent pool does not have to be spent. Woodruff then stated from his perspective Council can decide what to do with the reserves in excess of the 60 percent level, after approximately $85,000 have been used, at the end of 2012. He thought $1.8 million was set aside for trails in the Capital Improvement Program (CIP); therefore, he does not think there is a need to allocate any of the excess reserves to trails. He went on to state if a decision is made to transfer some of the excess reserves to some other fund he thought transferring them into the Street Reconstruction Fund would help fund the increase in fimding into that Fund to support the spending level in the CIP. He thought there is a transfer of $42,000 into the Park Capital Fund and part of the approximately $75,000 in excess could be transferred into that Fund and not tax to fund the transfer. That may make it possible to not raise the tax levy next year. He reiterated that because $1.8 million is set aside for trails he does not think there is a reason to increase that balance until it is determined there is a need. Councilmember Siakel read an excerpt from the approved July 23, 2012, Council work session minutes which read "Director Dedong clarified there is approximately $1.8 million in the Community Infrastructure Fund. That was going to be transferred on an as- needed basis to the Trail Fund. The transfers were included in the 20 -Year FMP at the full amount because there was no way to know what grants could be available to help offset the cost of trail construction." She suggested Council have a discussion about trail funding at a future meeting. She thought some clarification of intent is needed. Councilmember Woodruff asked if there is an escalator factored into the Budget besides the Street Reconstruction Fund. Director DeJong stated that is the only place. He reiterated that he supports waiting until year to decide what to do with the approximate $75,000 in reserves because things can change throughout the year. Councilmember Hotvet stated based on what she has heard this evening the City does have to spend 3 percent in reserves to bring the level of reserves closer to 60 percent. She then stated there are projects that are reflective of the input received from the resident survey and she would like to hear about the costs to do them over the next few months. For example, what is the cost of a feasibility study for a trail segment? CITY OF SHOREWOOD WORK SESSION MEETING MINUTES August 13, 2012 Page 4 of 4 Mayor Lizee stated funds can be assigned to a specific use to adhere to the Policy, noting where it is assigned can always be changed. Councilmember Siakel stated she thought Council has some discretion in how it interprets the Policy Interim Administrator Joynes stated the only thing that has to be done before September 15, 2012, is the preliminary 2013 Operating Budget has to be approved and the maximum tax levy has to be certified with Hennepin County. Based on discussions it is his understanding that the levy reflect a zero percent increase when compared to 2012. Between now and the Truth -In- Taxation public hearing in December Council can finalize some of the items discussed this evening. He noted that to increase the performance pay pool to a 2 percent level would require an additional approximate $10,000. Joynes explained there are other funding options that Council could consider. One is funding part of City staff out of the utility operations. This was discussed during the July 23r work session. Also discussed during the work session was the way the City calculates its reserve level is very conservative. Most other communities calculate it the way the Office of the State Auditor (OSA) recommends. The OSA recommends calculating the reserve level after transfers are made to Capital Funds. The City calculates the level before transfers are made. Doing it the way the OSA reconnnends would bring the City's reserve level up to 77 percent. Joynes stated that based on the discussion this evening Staff will adjust the perfonnance pay pool to the 2 percent level and it will certify the maximum tax levy Hennepin County. Councilmember Woodruff stated in the past Staff has prepared a resolution for Council's consideration that adopts the General Fund Operating Budget and property tax levy, and levy is then certified with the County. He asked that be done during Council's August 27 meeting. Mayor Lizee thanked Interim Administrator Joynes and Staff for its efforts. 3. ADJOURN Zerby moved, Siakel seconded, Adjourning the City Council Work Session of August 13, 2012, at 6:27 P.M. Motion passed 510. RESPECTFULLY SUBMITTED Christine Freeman, Recorder Christine Lizee, Mayor ATTEST William S. Joynes, Interim City Administrator /Clerk #2B CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 13, 2012 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Lizee called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Hotvet, Siakel, Woodruff and Zerby; Attorney Keane (arrived at 7:03 P.M.); Interim City Administrator Joynes; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and Engineer Landim Absent: None. B. Review Agenda Interim Administrator Joynes asked that Item 10.13 Write -off of Uncollectible Accounts Receivable be removed from the agenda. Zerby moved, Siakel seconded, approving the agenda as presented. Motion passed 510. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, July 23, 2012 Woodruff moved, Zerby seconded, Approving the City Council Work Session Minutes of July 23, 2012, as presented. Motion passed 510. B. City Council Regular Meeting Minutes, July 23, 2012 Zerby moved, Woodruff seconded, Approving the City Council Regular Meeting Minutes of July 23, 2012, as presented. Motion passed 510. 3. CONSENT AGENDA Mayor Lizee reviewed the items on the Consent Agenda. Woodruff moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List B. Approving ORDINANCE NO. 497 "An Ordinance Amending the Shorewood Municipal Code as it Pertains to Supplemental Feeding of Deer." C. Contract for Drug and Alcohol Testing Services for Licenses Commercial Drivers CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 13, 2012 Page 2 of 13 D. E. F. G. H. Adopting RESOLUTION NO. 12 -048 "A Resolution Accepting Bid and Awarding Contract for the 2012 Rehabilitation of Lift Station 5 and 6, City Project No. 12 -06." Postage Meter Lease Renewal Authorizing Submittal of the Three Rivers Park District Regional Trail System 2012 — 2013 Winter Use Permit Accept Proposal for Lift Station Controls for Lift Station 5 and 6 Rehabilitation, City Project 12 -06 Adopting RESOLUTION NO. 12 -049 "A Hearing Officer for the City of Shorewood." Peter Beck as a Adopting RESOLUTION NO 12 -050 "A Joint Powers Agreements with the City of, Attorney and Police Department." Councilmember Woodruff stated the bid for the than what is budgeted for. He asked if there is something unigi should the costs in the Capital Improvement Program (CIP) be Brown stated that particular project has some unique characl replace a very long driveway. Motion passed 510. 4. MATTERS FROM There were no matters from the floor 5. PUBLIC HEARING None. 0 this 6. REPORTS AND PRESENTA A. Social Host O ion Approving State of Minnesota od on Behalf of Its Prosecuting City Lift Station 5 and 6 is significantly higher to this project that makes it more costly or justed upward for future projects. Director stics with one of them being the need to Director Brown explained that during its July 23, 2012, meeting Council discussed if a social host ordinance should be considered for approval. Council directed Staff to use the City of Minnetonka's Social Host Ordinance as a model and to adapt it to a format consistent with Shorewood's ordinances. The meeting packet contains a copy of a draft ordinance. He noted that Staff did not provide Council with all of the supporting information it provided Council for its July 23r meeting. He stated South Lake Minnetonka Police Department (SLMPD) Chief Litsey is present to answer any questions Council may have. Mayor Liz& noted Council has talked about this topic in the past and Council has been provided with a great deal of information about it in the past. She asked Chief Litsey if he has anything he would like to say. Chief Litsey expressed his appreciation for the Council and Staff had done regarding this, as well as all of the work Director Brown did on it when he was serving as the Administrator. He noted he tried to advance this with Shorewood in 2009, but it was met with mixed reactions from the then City Council. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 13, 2012 Page 3 of 13 Litsey stated because underage drinking does pose a public health and safety risk enacting a social host ordinance is a good public policy. He cited an article published in the Monticello Times Newspaper regarding Wright County considering such an ordinance which stated that a total of 83 cities and 19 counties in Minnesota have passed a social host ordinance since 2007. He noted that his preference is to have the State of Minnesota enact legislation to cover the entire State with uniform law to deal with underage drinking and furnishing minors with alcohol. Many times the State waits to see what cities and counties do to address issues. He hopes this issue is reaching the point where hopefully the legislature will decide that enough cities and counties are addressing the issue that it should be done State wide. Litsey then stated a social host ordinance does bridge a gap that currently makes it difficult to hold people accountable for providing underage people a place to drink. Currently people can be charged for furnishing underage people alcohol, but often that is difficult to prove. An ordinance will give the SLMPD another tool to help reinforce underage drinking is not acceptable. It will let people know if they provide a place for that to occur even if it is not possible to prove that they furnished the alcohol they can be held accountable. From his perspective an ordinance does serve as a deterrent even though it may not be used a lot. Litsey noted that from January 1, 2011, through today 98 citations in the South Lake area have been issued for underage drinking. Of those 63 were for people age 18 - 20 and 35 were for people under 18 years of age. He stated that often when there is underage drinking other illegal conduct is taking place. For example there are thefts from homes, sexual activity goes up, or people drive after drinking. Litsey then noted that he continues to be a strong pro] host ordinances. He also noted that the SLMPD Coors Committee does not have the authority to enact ordinz will hopefully have a ripple affect across the South Lal He acknowledged that he would be willing to champ] hopes the ordinances would be similar. Litsey stated the City of Minnetonka allowed him to thought the ordinance Minnetonka finally enacted is ve of the reasons he is an advocate of Minnetonka's ent of the SLMPD member cities enacting social sting Committee has discussed this topic, but the ;s. He stated if Shorewood enacts an ordinance it [rea and other SLMPD member cities will follow. an ordinance in the other cities as well. If so he lved with the drafting of its ordinance. He and very enforceable. He explained that one is there would be consistency within the Mayor Lizee noted the Minnetonka School District is comprised of 11 cities. She stated she thought it would be beneficial for each of the cities to enact a social host ordinance to help the District and Tonka Cares. Councilmember Hotvet stated safety is the number one issue. She then stated this is a great opportunity for Shorewood, being the largest member city in the SLMPD joint powers organization, to be the leader and show strong support for the School District and the SLMPD. She went on to state an ordinance would be another tool at the SLMPD''s disbosal. Councilmember Siakel asked Chief Litsey how prevalent underage drinking is in Shorewood. Or, would an ordinance be more of a deterrent for Shorewood and something that would help the SLMPD do its job. Or, would it be to partner with the School District. Chief Litsey stated when there had been approximately 100 citations for underage drinking in the South Lake area in about a 19 -month period there is some problem. There were presumably many more instances that were not called in. He then stated in several of the instances law enforcement responded to the parents were gone and the children which were 17 plus years old were hosting parties. An ordinance would not hold the parents accountable in those instances. The 20 — 21 year -old young adult who has their own apartment and CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 13, 2012 Page 4 of 13 lets underage people hang out there and drink is a more prevalent problem then the SLMPD detects. An ordinance would help the SLMPD address those situations. He explained if time and staffing permit the SLMPD will get a search warrant so it can enter a house to check for underage drinking if there is probable cause. The Department feels it is worth the effort to do that even though it is time consuming because that word gets around and it shows the SLMPD is committed to stopping that type of activity. Councilmember Siakel asked if the language in the draft ordinance included in the meeting packet is consistent with the language in Minnetonka's ordinance. It does make sense to have consistent language for city ordinances within the School District. Chief Litsey stated the School District is strongly committed to this through Tonka Cares. He then stated underage drinking is not all about enforcement. He would prefer there was no need to enforce it and that there would just be compliance. Education in the schools followed by some enforcement is what will make compliance work. He then stated an ordinance would be a tool that would be used more as a deterrent. He commented that some parents would prefer their children to drink at home if they are going to drink rather than drink and drive. From his vantage point that is not acceptable. Councilmember Woodruff asked how successful this law has been in court. He asked if someone is cited under the law and if there is ultimately a conviction. Chief Litsey stated he doesn't have data about citations after they have tracked through court. Ordinances are a misdemeanor violation. Therefore, there would be a court appearance and then it would be up to the prosecutor to determine what the penalty would be. He then stated judges are pretty familiar with social host ordinances. He went on to state the cities can tell a prosecutor that they want violations of these ordinances treated seriously and for there not to just be a slap on the wrist. He noted that sometimes judges force people to compromise and take certain plea agreements. Councilmember Zerby stated it is his understanding that the ordinance would only apply to people that had knowledge of the underage drinking. Chief Litsey stated that is correct and noted it applies to if it should be apparent. Hotvet moved, Zerby seconded, directing Staff to proceed with a final social host ordinance for Council's consideration. Motion passed 4/1 with Woodruff dissenting. South Lake Minnetonka Police Department (SLMPD) 2013 SLMPD Operating Budget Mayor Lizee noted South Lake Minnetonka Police Department (SLMPD) Chief Litsey is present this evening to give a brief presentation about the SLMPD 2013 Operating Budget (the Budget) and the proposed public safety facility capital maintenance plan. Chief Litsey noted that this is the second year that all of the documents and presentations the SLMPD Coordinating Committee has been provided for the budget process are available on the SLMPD's website www.southlakepd.com shortly after the Committee meeting is held. This allows interested individuals to track the budget process. The feedback on doing this has been great. Litsey stated the SLMPD and member cities entered into the 2013 budget process in a fiscally sound position. He credited Mayor Lizee and the other members of the SLMPD Coordinating Committee along with the SLMPD's financial team with working together in paying attention to those things that needed to be addressed the last few years. Some of the SLMPD's supporting funds for operations had somewhat declining CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 13, 2012 Page 5 of 13 balances needed to be addressed and that was done within the context of the operating budget. The budgets passed have been lean yet workable while providing for the future. One of the ways the funds have been shored up has been by applying operating budget surpluses to capital needs. Unanticipated personnel vacancies have been the primary impetus behind the surpluses. Another way has been if the contract with the union had not been agreed upon when the budget is adopted and therefore some of the line items in the budget were estimates. The current 2013 Budget proposal is a culmination of what transpired during the budget process to date. Preliminary budget considerations were discussed during the Coordinating Committee's May 91h meeting. The considerations were incorporated into an initial budget proposal developed by Staff. The initial proposal was presented to the Committee during its June 20 budget work session. There were no substantive changes requested to the preliminary budget and there was no dissension about the Budget. The Coordinating Committee recognized that the majority of in( market driven (e.g., utilities and motor fuels) or the result of prey (e.g. labor agreements and technology such as a new record information flows from the Hennepin County computer aided terminals in the squad cars. The information is retyped in by the RMS at the public safety facility. When the new RMS is operatiot from the CAD system to the RMS system. This will allow the information will go through an approval process by Lieutenant P finalize it. The new RMS will help make operations much more access to information. Declining state aid, most notably peace officer aid, coi make up the loss in revenue. The aid is funded through the SLMPD received enough money to pay for the SLl Employees Retirement Association) for pensions. Sind while contributions to PERA contributions have been been slowly reducing its reliance on this aid as a rever the gap between actual and budget amounts. It is almos amount of revenue and the actual amount received. The than what it used to related to expenses that are either approved actions by the Committee agement system or RMS). Today ;h (CAD) system to the computer officers into the SLMPD's current information will electronically flow s to remain in the field more. The and the office staff will code it and it and it will allow for more timely es to be factor that shifts to the member cities to rcharge on auto insurance premiums. At one time s previous year's contributions to PERA (Public 18 revenue from state aid has been on the decline ig up. To counter the shortfall, the SLMPD has z)urce to support operations. Doing so has closed he point of reaching parity between the budgeted ✓IPD is receiving tens of thousands of dollars less The budget information was reduced down to a summary version for the Coordinating Committee's consideration during its July 18 meeting. The 2013 Operating Budget proposal before Council this evening was accepted by and endorsed by the Committee during that meeting, and the Committee directed SLMPD Staff to forward the proposal to the SLMPD member City Councils with a recommendation for approval. Mayor Lizee noted that she along with the other three members of the Coordinating Committee voted to accept and recommend approval of the Budget. She stated she thought having the information on the SLMPD's website is very, worthwhile. She noted the Budget is lean and she commended Chief Litsey and the SLMPD staff for keeping the budget lean. Councilmember Zerby thanked the Coordinating Committee and Mayor Lizee for doing a great job on the Budget. He stated he thought the Budget is tight and concise. He expressed concern that the price of squad vehicles is going up because of the selection of new vehicles available, and fuel costs are continuing to go up. He related this past year the number one concern Council has heard about from residents with regard to public safety is speed enforcement. The residents want there to be more enforcement of the speed limits. He stated he doesn't see anything in the Budget that will allow for an increase in enforcement (e.g., another CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 13, 2012 Page 6 of 13 patrol vehicle being added or an increase in fuel costs for more mileage). He asked if the SLMPD will have the ability to provide more patrol coverage for traffic enforcement. Chief Litsey noted the SLMPD is exempt from having to pay the excise tax on fuel which is approximately $0.18 per gallon. He stated fuel consumption varies in part based on staffing levels and activities. He explained the SLMPD uses an average of 12,700 gallons of fuel annually for budgeting purposes. Actual consumption ranges between 12,000 and 13,000 annually. Money has been reallocated from other line items to that line item in previous budgets to increase the base line for it. That occurred again mid -year this year. Councilmember Zerby stated it appears that the budget is steady from year to year. He then stated he doesn't know where the issues are for the Department (e.g., is violent crime on the rise, is drunk driving on the rise, etc.). He has heard more about traffic. He noted that he is not aware of Chief Litsey's plans for the upcoming year with regard to law enforcement. Chief Litsey stated it has been a very busy summer and he c in 2013 he would like to conduct another strategic planni starting to become outdated. He thought it would be helpfi makeup of the member City Councils since it was last dor the 2008 process. For the 2008 process each member city (the Mayor) and one member of each member City Council Councilmember Zerby noted that he thought Councilmember Siakel stated she also thought it wot what the issues are for the SLMPD. She then stat speeding. It is not just in one area of the City. It's per the calls about speeding could double when school sta Chief Litsey stated the SLMPD is constantly trying to prudent to build in enough discretionary time into a s proactive in areas that have been identified as =being department becomes much more reactive. It is prud+ current staffing level does not allow for enough d dedicated traffic cars for traffic enforcement. be a good L't know what to attribute it to. He then stated rocess. The outcome of the 2008 process is do it because there has been a change in the would be beneficial to refresh the data from aresentative on the Coordinating Committee cipated in the process. idea to revisit the process a good idea. It would be a good way to identify number of residents are extremely upset about all over the City and in other cities. She thought session in the near future. ance call volume and staff's discretionary time. It is Jule to allow for addressing problem areas or being 6lem areas. When discretionary time goes down a to be out in front of potential problem areas. The etionary time. He noted some communities have Councilmember Siakel stated she would like to have a process put in place for dealing with complaints. It would be helpful to have consistency in how resident complaints to City Hall about speeding are handled. It should be consistent within the City` as well as the other SLMPD member cities. She indicated she thought it would be helpful to have the SLMPD have input into identifying the process. She then stated it is important that the residents get an answer to their complaints. Chief Litsey stated as a joint powers department the SLMPD believes the member cities should have their staffs forward the complaints on to the SLMPD. For the most part traffic complaints are the SLMPD's problem to deal with. He then stated if a person has to go through too many layers they become more disgruntled because they feel they are being passed from one person to another. He noted the SLMPD has a process in place for handling public service related calls. He stated the SLMPD is very responsive. Councilmember Woodruff stated this is his sixth year on Council and the City has had more complaints from its residents about speeding this year than during his previous five years on the Council combined. He expressed agreement with Councilmember Siakel's idea to put a process in place for consistently handling CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 13, 2012 Page 7 of 13 complaints. He also agreed with Siakel that is important to at least provide the complainant with some sort of feedback. Woodruff then stated the 2013 Budget is even clearer than the 2012 Budget was and he thought that Budget was clearer than the previous budgets were. He noted that he wished the funding formula were different. He explained the SLMPD budget increase at the Department level is modest. Because of the formula Shorewood gets to pay approximately $26,000 of the increase for 2013. For 2012 Shorewood's cost went down $4,000. He stated because Shorewood is paying over $1 million dollars for its share of the SLMPD's budget he thought the City should receive a benefit for it. He commented he thought the City should be swinging a pretty big stick. Chief Litsey stated the SLMPD tries to be responsive. He then stated one value in having the strategic planning process revisited every so many years is to provide an opportunity to collectively revisit issues. But, there are some things that don't require having a process in place. The SLMPD and member city staffs can address things. Councilmember Woodruff stated if Council thinks the City is not getting the service the residents needs then people have to come together to determine what is necessary to provide them what they need. Councilmember Siakel noted that for 90 percent of what the SLMPD Chief Litsey and the SLMPD staff for that. Chief Litsey stated it is a frustration for SLMPD officers to not have a it wants to do. By providing special policing details on weekends to Event Center /Bayside Grille in Excelsior during the warm weath discretionary time. Providing Park Patrol services in Excelsior also hell does it does a great job. She thanked iscretionary time to do what 's Restaurant and BayView s it helps allow for more Litsey then stated if there is a unique need in one member city such as more traffic enforcement that city could fund that additional need separate from regulations. That has been discussed before with Shorewood. It would be similar to how the Part Patrol services for Excelsior are handled. He noted that should not happen a lot because of the money the member cities are already paying as part of the joint powers organization. But, if a member city wants dedicated presence that has to be funded separately. Councilmember Woodruff stated per Chief Litsey's earlier comments the SLMPD will realize efficiencies when the new RMS is implemented and as a result of the eCharging /eComplaint system. They should help reduce the amount of paper work patrol officers are currently doing or driving paper work to the Court House in the City of Minneapolis. He noted that when there are opportunities to bring in other technology to help gain efficiencies he would like to hear about them. Zerby moved, Siakel seconded, approving the South Lake Minnetonka Police Department's 2013 Operating Budget as presented. Motion passed 510. Chief Litsey thanked Council for its support. 2. Public Safety Facility Capital Maintenance Plan Interim Administrator Joynes stated the South Lake Minnetonka Police Department ( SLMPD) Coordinating Committee recommends setting aside funding for the long -term maintenance of the public safety facility located in City of Shorewood. This is the first year of a multi -year plan. The City's share of the $10,000 is close to $5,500 and the amount is based on ad valorem. He noted he recommends Council approve this item CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 13, 2012 Page 8 of 13 and that it is included in the current draft of the City's 2013 Operating Budget discussed in the work session immediately preceding this meeting. Mayor Lizee stated the Coordinating Committee has been discussing the need to do this for the last few years. She explained in 2011 the Shorewood Building Official prepared a draft of a replacement schedule for major components in the facility, such as the HVAC system, the generator, and the roof. The Committee thought it prudent to set funds aside for when they are needed. She noted that this was discussed briefly during the budget discussion work session held just before this meeting. Woodruff moved, Hotvet seconded, approving the Public Safety Facility budget. Motion passed 510. 7. PARKS None. 8. PLANNING A. Report on the August 7, 2012, Planning Commissi Commissioner Muehlberg reported on matters considered and action Commission meeting (as detailed in the minutes of that meeting). Mayor Lizee expressed interest in wanting to of maintenance plan and at the August 7, 2012, Planning Councilmember Woodruff asked if the amendment to the City Code to allow accessory apartments will be new; it would not be a modification. Director Nielsen explained it would be an addition to the senior housing section in the Code. Woodruff stated allowing for this that type of thing is being done around the United States. He asked when Council will be asked to consider the amendment. Nielsen stated during its August 27 meeting. Councilmember Siakel stated she had a question about the development along Strawberry Lane. She commented that during the last few Planning Commission meetings there have been discussions about trees for various reasons. She asked is there is a desire to cut down a large number of trees or are people just attached to the trees. She asked what the issue is for the Commission about trees. Director Nielsen stated as part of any development tree cover will be affected. In the development Councilmember Siakel was referring to it will be the southerly edge and easterly edge. There are some very large trees and some specimen trees that are at the edge of the grading area. The goal is to try and protect at a minimum the very large trees. The developer has been told that the 35 trees that have to be planted to replace trees that will be removed steed to be concentrated on the southerly and easterly boundary of the property. Councilmember Siakel stated there have been times when the Planning Commission is concerned about trees that are at the discretion of the property owner as to whether or not they should keep the tree. She expressed concern that the Commission wants to over regulate what trees have to be kept. She stated that of course it would be nice to create a barrier and the developer is planning to do that. The developer for the development being referred to is also planning to install rain gardens. Director Nielsen stated the City's Tree Preservation and Restoration Ordinance is quite fair. It states the City recognizes that trees are going to be lost as part of a development. The City's intent is to try to have the developer save as many trees as possible, and where they can't be saved they have to be replaced with a CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 13, 2012 Page 9 of 13 certain ratio. In the development being referred to the concern is about a couple of large trees in certain locations. The Planning Commission is aware that there are no promises the trees can be saved. He noted the developer is going to saw cut the roots to improve their chance of trees survival. Councilmember Siakel acknowledged this specific project is a little different. She noted the Planning Commission has gotten into discussions about trees that may have gone too far with regard to allowing a property owner to have some say. 9. ENGINEERING /PUBLIC WORKS A. Storm Retrofit Petition Engineer Landini explained the City received a request to install a catch basin at 23075 State Highway 7, between Highway 7 and Chaska Road. That piece of property was studied in 2006 when WSB & Associates was commissioned to conduct an analysis of the drainage problem areas within the City. A copy of the section of the Analysis of Drainage Problem Areas Report (the Report) about number 38 (this problem area) is included in the meeting packet. WSB identified two possible solutions for addressing the drainage problem area. One of them is to install storm sewer along Chaska Road. Another is to retrofit a catch basis over the existing storm sewer. Landini noted that this problem area project is number 18 on Mueller, one of the owners of the company that owns the r requested that a catch basin be installed in 2012. 1 driveway, across the flat roadway, into a ditch and F of gravel along the way), then it flows across his building and then it seeps into the lower level of his it is a ground water issue. He stated he thought the routed into the already existing storm sewer system stormwater flow after a recent rainfall. Landini stated the cost to each pay for one -half of t, Council may have. Mayor Lizee thanked Mr. Mu address Council: Mr. Mueller noted that he and also noted the property is a explained they have had issue roadway, onto their driveway'' ie list in Report. He also noted that David )perty located at 23075 Chaska Road, has the stormwater flows down the neighbor's tally onto Mr. Mueller's driveway (leaving deposits way and infiltrates into the ground in front of his ling on the property where he has tenants. He noted nwater could in intercepted with a catch basin and displayed a picture provided by Mr. Mueller of the exceed $4,000. The City and Mr. Mueller would er is present this evening to answer any questions for being in attendance this evening and she asked him if would like to Dn Chad Knutson are co- owners of the 23075 Chaska Road property. He iercial property and they have five or six tenants in the building. He i heavy rains where the stormwater flows in torrent down the side of the s their lawn washing out their lawn while trying to find its way into the ditches, and then it saturates the ground. He asked Engineer Landini to display a couple more pictures he had provided showing the stormwater flow. One of the pictures showed some erosion of the grass. Another picture showed gravel deposited on their driveway. He noted that one of his tenants has a motorcycle and the gravel on the driveway creates a hazard. Mr. Mueller stated he and his son want to take a proactive approach rather than a reactive approach. He commented that he is aware that it is not the City's issue when water seeps into the lower level of their building. He explained that he and his son spent Memorial Day using wet vacs trying to dry out the lower level. He stated he and his son are pleading with the City to work with them to help resolve this problem. They will accept any type of help in resolving this issue. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 13, 2012 Page 10 of 13 Mayor Liz& thanked Engineer Landini and Mr. Mueller for working together on this issue to move it ahead even though it is not on the City's immediate project list. Councilmember Woodruff asked Mr. Mueller if he is in agreement with his company Control House Investments LLC splitting the cost for the catch basin with the City. Mr. Mueller noted he is and that he had sent a note to Engineer Landini stating that. Siakel moved, Zerby seconded, accepting the petitioned project to install a catch basin at on Chaska Road at 23075 State Highway 7 (between Highway 7 and Chaska Road) for an amount not to exceed $4,000 and for the cost to be shared between the City of Shorewood and Control House Investments LLC. Councilmember Zerby sated the excerpt from the 2006 Report indicates the cost estimate from WSB & Associates to install a catch basin would be approximately $2,500. He asked Engineer Landini if he thought the problem is bigger than was originally thought in 2006. Landini noted he was not involved in the 2006 analysis. Landini explained the pipe out there is 36 -inch pipe and it requires a larger structure and it is also 8.5 feet deep. He indicated he thought $4,000 should cover the total cost. Motion passed 510. Mr. Mueller thanked Council and Staff. 10. GENERAL /NEW BUSINESS A. Network server Replacement Director Brown stated he wrote a memorandum outlining the reasons for replacing the City's network server. (A copy of the memorandum is included in the meeting packet.) He explained he solicited quotes from Warner Connect, the City's current vendor and service provider, and CDW- Government, a government bid. Warner Connect provided the low quote in the amount of approximately $14,979. This effort would upgrade all of the City's mission critical functions at City Hall including the file server, web based server and Laserfiche. Brown noted that Staff is asking 'Council to approve the quote from Warner Connect for an amount not to exceed $15,000. He stated that when the Capital Improvement Program (CIP) Technology Fund project estimates were projected the cost for the network server replacement was estimated to be approximately $10,000. He explained that $10,000 is budgeted annually in this Fund for printers, work station upgrades and general technology upgrades. To date in 2012, none of that $10,000 has been spent. Therefore, there are adequate funds in the Technology Fund to fund the server upgrade. Councilmember Zerby noted that he is a member of the City's Technology Committee and he has reviewed the proposal with Warner Connect. He explained the City's current server is well over 90 percent filled and therefore it is extremely slow. He stated this is a greatly needed upgrade. He commented the current server has served the City well. Zerby moved, Woodruff seconded, approving the quote from Warner Connect to upgrade the City's network server for an amount not to exceed $15,000. Motion passed 510. B. Write -off of Uncollectible Accounts Receivable CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 13, 2012 Page 11 of 13 This item was removed from the agenda at Staff's request. 11. OLD BUSINESS A. Constitutional Amendment on Elections Mayor Lizee noted the meeting packet contains a memorandum from Staff and a copy of a draft resolution opposing the proposed Voter ID Constitutional Amendment. She explained that during Council's July 23, 2012, meeting she had asked there be continued discussion about the Amendment during this meeting and for Staff to draft a formal resolution in opposition to the Amendment drafted for discussion. She stated there are quite a few cities that do not support the Amendment. Lizee provided three reasons she does not support the Amendment. First, the title is misleading. It is currently worded to require all voters to present valid ID to vote. It does not give any definition. The State legislature has not defined that yet. To make a decision to require people to do something before it is defined is not a good way to do business. Second, the Amendment would place an undue financial burden on cities and local governments. There are costs involved and Staff has estimated the cost to the City to be around $4,000. Third, it disenfranchises voters. It would impact the ability of people such as the military personnel who are serving overseas, the elderly, and students who are not living at home while going to school to cast their ballot. Lizee noted the South Tonka League of Women Voters gave a presentation to Council about the proposed Amendment a number of months ago. She stated there has been a great deal of information published in the newspapers, broadcast on television and radio, and posted on the internet about the Amendment and the ramifications of it. Lizee stated that adopting the resolution would send a strong signal that voting is very important and that it should not be impeded in any way. She asked for comments from the rest of Council and a motion to adopt the resolution. Councilmember Woodruff stated that during the July 23r meeting he expressed his reluctance to have a city council take a position on a ballot issue. In this instance that is mitigated by the fact that this would have a direct effect on City operations. He then stated he agrees with a couple of points Mayor Lizee made. He noted the League of Minnesota Cities and the Association of Metro Cities have come out against this proposed legislation. Shorewood is a member of both bodies. He stated there may be a way to accomplish the same thing that would make some sense. He then stated operationally from a City perspective he does not think this is a good :piece of legislation to enact. Woodruff moved, Proposed Photo ID , Adopting RESOLUTION NO. 12 -051 "A Resolution Opposing the Amendment Ballot Question." Councilmember Zerby stated that he thought the Amendment would be detrimental to the City and to the voters. He indicated he thought the question is somewhat misleading based on the wording. He stated he wished adopting the resolution would have more impact than educational. He does think it is worthwhile to adopt it. Councilmember Hotvet stated during the first meeting of the League of Minnesota Cities Improving Service Delivery Policy Committee the general consensus of the Committee members in attendance was their primary concern is the cost that would be incurred to adhere to the Amendment should it be voted in. Motion passed 510. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 13, 2012 Page 12 of 13 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Quarterly Investment Report Director DeJong stated the meeting packet contains a copy of the June 2012 Quarterly Investment Report. He noted the 2011 Audit Report should be presented to Council during its August 27, 2012 meeting. 2. Badger Park Report Director Brown stated he has been sending Council information on a regular basis happened on the football field in Badger Park. He noted that he does not think the c clean up the mess will be as great as he originally thought. He stated he opened ul of Minnesota Cities Insurance Trust ( LMCIT). When the LMCIT was initially noti to notify the State Duty Officer. Doing that triggered a series of events. For exan teams to come out and take measurements. The Minnesota Pol requirements that had to be addressed. He explained that to date There is some contaminated material that still needs to be disposed for the cleanup will be between $3,000 and $5,000. The costs will b' He commended South Lake Minnetonka Police Department (SLMI and other SLMPD personnel for their efforts which were fantastic. T ion Control about the vandalism that )sts the City will incur to a claim with the League 'ied the City was advised ple, the LMCIT required Aaencv also had some City has only received one invoice. properly. He estimated the total cost bmitted to the LMCIT for its review. Chief Litsey and Lieutenant Pierson assistance was greatly appreciated. Councilmember Woodruff asked Director Brown to ex Director Brown explained on the evening of July Community Center storage facilities. They took two i the football field. There was shrapnel, mercury conta was closed for two days so Citv:crews could scour the the field. He noted that the )12, vandals entered the one of the Southshore of florescent light bulbs and smashed them over its and other contaminants left behind. The field large vacuum was used to vacuum portions of )e adequate. Other Director Nielsen stated last week Staff sent a``comment memorandum to the Public Utilities Commission regarding Xcel Energy's proposed transmission power line upgrade project. Earlier in the day representatives from Xcel called some members of staff to arrange appointments. B. Mavor_and Citv Council Councilmember Zerby stated he attended the Excelsior Fire District (EFD) Board meeting on August 8, 2012, during which the Board endorsed the Recommended Final 2013 Operating Budget and 2013 — 2033 Capital Improvement Program and authorized that it be forwarded to the member City Councils for their review and approval. The total budget represents a 3.3 percent increase when compared to the 2012 total budget. He stated the Budget and CIP have been forwarded to the member City Administrators/Manager and this Council has received a copy of them. Councilmember Woodruff stated about 2.5 weeks ago he and Director DeJong attended an Association of Metro Cities' Revenue and Taxation policy meeting. It was the first of three meetings. About two - thirds of the policies were approved without change. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 13, 2012 Page 13 of 13 Mayor Lizee stated in the August 5, 2012, edition of the Star Tribune Newspaper there was an article about Hennepin County's desire to partner with communities on safe pedestrian walkways. The County has a workshop scheduled for the Excelsior region which the City is part of for August 28, 2012, at the Grey Freshwater Center from 6:00 — 7:30 P.M. to solicit input that will help the County develop a plan to encourage more walking along its county roads. Lizee noted that Councilmembers Hotvet and Zerby were involved in a working group a few years ago to discuss a plan for constructing a trail along County Road 19 from the City of Orono to Shorewood to make that route more pedestrian and biker friendly. The Cities of Orono, Shorewood and Tonka Bay agreed upon a concept plan. Hennepin County, Three Rivers Park District, Minnehaha Creek Watershed District, and parks departments were also involved in those discussions. She stated she would like to the concept plan along with Orono and Tonka Bay to help and try to make that become a reality as part of an upgrade of County Road 19. Lizee encouraged the Councilmembers, the public and the Trail Committee to attend the August 28 workshop. She suggested the workshop be noticed. 13. ADJOURN Zerby moved, Hotvet seconded, Adjourning the City Council Regular Meeting of August 13, 2012, at 8:25 P.M. Motion passed 510. RESPECTFULLY SUBMITTED Christine Freeman, Recorder ATTEST: Lizee, Mayor William S. Joynes, Interim COUNCIL ACTION FORM Department Council Meeting Item Number Finance August 27, 2012 3A Item Description: Verified Claims From: Michelle Nguyen Bruce DeJong Background / Previous Action Claims for council authorization. The attached claims list includes checks numbered 53315 through 53395 totaling $260,821.24. Staff Recommendation Staff recommends approval of the claims list. 8/23/2012 12:48 PM A/P HISTORY CHECK REPORT PAGE: 1 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 8/14/2012 THRU 99/99/9999 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 000000 11,604.31 000000 2,097.14 000000 1,474.60 053315 1,663.50 053316 7,116.20 053318 90.00 053319 320.00 053320 76.00 053321 72.00 053322 121.50 053323 150.00 053324 300.00 053325 90.00 053326 136.00 053327 157.25 053328 150.00 053329 300.00 053330 622.50 053331 111.14 053332 68.31 053333 125.14 053334 84.00 CHECK NAME STATUS DATE EFTPS - FEDERAL W/H D 8/14/2012 MN DEPT OF REVENUE D 8/14/2012 WELLS FARGO HEALTH BENEFIT SVC D 8/14/2012 ICMA RETIREMENT TRUST - 302131 -4 R 8/14/2012 PERA R 8/14/2012 ALRICK, LISA LOUISE R 8/27/2012 ANDERSON COOLING & HEATING R 8/27/2012 ASLESEN, DIANNE M. R 8/27/2012 BERG, LOIS ANN R 8/27/2012 BLANCHARD CATERING, INC. R 8/27/2012 BLATZ JOEL R 8/27/2012 BOYER BUILDING CORP. R 8/27/2012 BRANDHORST, TENA J. R 8/27/2012 BRECKE, JERRY R 8/27/2012 BUCHER, MARLYS J. R 8/27/2012 BUCKLEY GREG & BRIDGET R 8/27/2012 BUECHLER CRAIG R 8/27/2012 C & J ENTERTAINMENT LLC R 8/27/2012 CARAVAN CANOPY INTERNATIONAL, R 8/27/2012 CARQUEST AUTO PARTS R 8/27/2012 CENTURY LINK R 8/27/2012 CHINANDER, MARY ANN R 8/27/2012 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 000000 11,604.31 000000 2,097.14 000000 1,474.60 053315 1,663.50 053316 7,116.20 053318 90.00 053319 320.00 053320 76.00 053321 72.00 053322 121.50 053323 150.00 053324 300.00 053325 90.00 053326 136.00 053327 157.25 053328 150.00 053329 300.00 053330 622.50 053331 111.14 053332 68.31 053333 125.14 053334 84.00 8/23/2012 12:48 PM A/P HISTORY CHECK REPORT PAGE: 2 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 8/14/2012 THRU 99/99/9999 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 053335 847.47 053336 144.00 053337 153.00 053338 138.00 053339 69,448.97 053340 55.33 053341 20.50 053342 66.00 053343 150.00 053344 142.24 053345 92.00 053346 102.76 053347 92.00 053348 137.30 053349 53.28 053350 100.00 053351 150.00 053352 144.00 053353 100.00 053354 301.68 053355 337.50 053356 144.50 CHECK NAME STATUS DATE CLASSIC CLEANING COMPANY R 8/27/2012 CLINE, KEN GEORGE R 8/27/2012 CONLEY, KEVIN SCOTT R 8/27/2012 CROSS, DAVID R 8/27/2012 CRYSTEEL TRUCK EQUIPMENT R 8/27/2012 CUB FOODS - SHOREWOOD R 8/27/2012 DAKOTA UNLIMITED, INC. R 8/27/2012 DELMONTE, BRYAN R 8/27/2012 ERICKSON CRAIG R 8/27/2012 FASCHING, GREGORY R 8/27/2012 GAGNE, MARILYN R 8/27/2012 HACH COMPANY R 8/27/2012 HAUSER, PATRICIA R 8/27/2012 HD SUPPLY WATERWORKS, LTD. R 8/27/2012 HENN CTY INFO TECHNOLOGY DEPT R 8/27/2012 HENRY SCOTT R 8/27/2012 HENSLEY ROBERT R 8/27/2012 HERZIG, MICHAEL R 8/27/2012 HOWARDS PT MARINA R 8/27/2012 INTELLIGENT PRODUCTS INC R 8/27/2012 JOY MEYER R 8/27/2012 LABORS, CARLA KAY R 8/27/2012 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 053335 847.47 053336 144.00 053337 153.00 053338 138.00 053339 69,448.97 053340 55.33 053341 20.50 053342 66.00 053343 150.00 053344 142.24 053345 92.00 053346 102.76 053347 92.00 053348 137.30 053349 53.28 053350 100.00 053351 150.00 053352 144.00 053353 100.00 053354 301.68 053355 337.50 053356 144.50 8/23/2012 12:48 PM A/P HISTORY CHECK REPORT PAGE: 3 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 8/14/2012 THRU 99/99/9999 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 053357 104.00 053358 78.00 053359 74.00 053360 220.00 053361 69.95 053362 68.00 053363 436.95 053364 142.00 053365 4,125.00 053366 88.00 053367 72.00 053368 76.00 053369 16,130.59 053370 150.00 053371 371.74 053372 195.34 053373 513.16 053374 148.75 053375 200.00 053376 90.00 053377 76.00 053378 88.00 CHECK NAME STATUS DATE LANE, KAREN M. R 8/27/2012 LARSON, AUDREY L. R 8/27/2012 LEVACK, GORDON R 8/27/2012 LINK, CLARE T. R 8/27/2012 LOCAL LINK R 8/27/2012 LOUIS, SANDRA S. R 8/27/2012 M/A ASSOCIATES INC. R 8/27/2012 MAJESTIC, JILL DOROTHY R 8/27/2012 MALKERSON GUNN MARTIN LLP R 8/27/2012 MARTIN, ROXANNE MARIE R 8/27/2012 MCDONALD, MICHAEL PATRICK R 8/27/2012 MCDONALD, PAMELA J. R 8/27/2012 MEDICA R 8/27/2012 NATIONAL RECREATION & PARK ASS R 8/27/2012 OFFICE DEPOT R 8/27/2012 OMEGA INDUSTRIES R 8/27/2012 PARTS ASSOCIATES, INC. R 8/27/2012 PAULSEN, CAROL ANN R 8/27/2012 PHOBE HARRINGTON R 8/27/2012 POLSON, CHRISTOPHER CHARLES R 8/27/2012 RABY, JEAN ANN R 8/27/2012 RABY, TEDDY T. R 8/27/2012 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 053357 104.00 053358 78.00 053359 74.00 053360 220.00 053361 69.95 053362 68.00 053363 436.95 053364 142.00 053365 4,125.00 053366 88.00 053367 72.00 053368 76.00 053369 16,130.59 053370 150.00 053371 371.74 053372 195.34 053373 513.16 053374 148.75 053375 200.00 053376 90.00 053377 76.00 053378 88.00 8/23/2012 12:48 PM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 8/14/2012 THRU 99/99/9999 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 053379 134.99 053380 44.00 053381 88.00 053382 66.00 053383 252.81 053385 34.00 053386 72.00 053387 148.75 053388 153.00 053389 344.35 053390 150.87 053391 100.00 053392 153.24 053393 16,014.63 053394 35.52 053395 20.16 999999 408.00 999999 620.44 999999 5,018.06 999999 56,259.05 999999 500.00 999999 124.18 CHECK NAME STATUS DATE RANDALL, DANIEL R 8/27/2012 SACCHET, LAURIE R 8/27/2012 SCHMID, JOANNE H. R 8/27/2012 SCHNEIDER, THOMAS E. R 8/27/2012 SHOREWOOD TRUE VALUE R 8/27/2012 SHRED -N -GO, INC. R 8/27/2012 SKINNER, PHYLLIS R 8/27/2012 SMELTZER, VIRGIL L. R 8/27/2012 SPANNAUS, BARBARA R. R 8/27/2012 SWANK MOTION PICTURES, INC. R 8/27/2012 THOMPSON, KYLE B. R 8/27/2012 TWIN CITY WATER CLINIC R 8/27/2012 VERIZON WIRELESS R 8/27/2012 WARNER CONNECT R 8/27/2012 WOODRUFF, RICHARD R 8/27/2012 XCEL ENERGY R 8/27/2012 AFSCME CO 5 MEMBERS HEALTH FUN E 8/27/2012 BOYER FORD TRUCK, INC. E 8/27/2012 COMMUNITY REC RESOURCES E 8/27/2012 METRO COUNCIL ENVMT(WASTEWATER E 8/27/2012 MIDWEST MAILING SYSTEMS, INC. E 8/27/2012 SPRINT E 8/27/2012 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 053379 134.99 053380 44.00 053381 88.00 053382 66.00 053383 252.81 053385 34.00 053386 72.00 053387 148.75 053388 153.00 053389 344.35 053390 150.87 053391 100.00 053392 153.24 053393 16,014.63 053394 35.52 053395 20.16 999999 408.00 999999 620.44 999999 5,018.06 999999 56,259.05 999999 500.00 999999 124.18 8/23/2012 12:48 PM VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 8/14/2012 THRU 99/99/9999 VENDOR I.D. NAME 19500 NIELSEN, BRADLEY 20268 PANCHYSITYN, JEAN 28451 WSB AND ASSOCIATES, INC 29315 BOLTON & MENK, INC. A/P HISTORY CHECK REPORT PAGE: 5 ** T O T A L S ** NO REGULAR CHECKS: 79 HAND CHECKS: 0 DRAFTS: 3 EFT: 10 NON CHECKS: 0 VOID CHECKS: 0 VOID DEBITS VOID CREDITS TOTAL ERRORS: 0 VENDOR SET: 01 BANK: 1 TOTALS: 92 BANK: 1 TOTALS: 92 REPORT TOTALS: 92 INVOICE AMOUNT CHECK INVOICE CHECK CHECK CHECK STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT E 8/27/2012 999999 216.45 E 8/27/2012 999999 232.59 E 8/27/2012 999999 990.00 E 8/27/2012 999999 1,978.50 ** T O T A L S ** NO REGULAR CHECKS: 79 HAND CHECKS: 0 DRAFTS: 3 EFT: 10 NON CHECKS: 0 VOID CHECKS: 0 VOID DEBITS VOID CREDITS TOTAL ERRORS: 0 VENDOR SET: 01 BANK: 1 TOTALS: 92 BANK: 1 TOTALS: 92 REPORT TOTALS: 92 INVOICE AMOUNT DISCOUNTS CHECK AMOUNT 126,003.87 207,527.19 0.00 126,003.87 0.00 207,527.19 0.00 0.00 15,176.05 0.00 15,176.05 66,347.27 0.00 66,347.27 0.00 0.00 0.00 0.00 0.00 0.00 0.00 207,527.19 0.00 207,527.19 207,527.19 0.00 207,527.19 207,527.19 0.00 207,527.19 08 -23 -2012 12:47 AM C O U N C I L REPORT BY VENDOR- AUGUST 27, 2012 PAGE: 1 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT AFSCME CO 5 MEMBERS HEALTH FUND 8/27/12 CHARLIES DAVIS General Fund Unallocated Expenses 51.00 8/27/12 GREG FASCHING General Fund Unallocated Expenses 51.00 8/27/12 JOSEPH LUGOWSKI General Fund Unallocated Expenses 51.00 8/27/12 BRADLEY MASON General Fund Unallocated Expenses 51.00 8/27/12 CHRISTOPHER POUNDER General Fund Unallocated Expenses 51.00 8/27/12 DANIEL RANDALL General Fund Unallocated Expenses 51.00 8/27/12 BRUCE STARK General Fund Unallocated Expenses 51.00 8/27/12 TERRY TOWER General Fund Unallocated Expenses 51.00 TOTAL: 408.00 ALRICK, LISA LOUISE 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 90.00 TOTAL: 90.00 ANDERSON COOLING & HEATING 8/27/12 SSCC BLDG -A /C MAINT Southshore Communi Senior Community Cente 320.00 TOTAL: 320.00 ASLESEN, DIANNE M. 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 76.00 TOTAL: 76.00 BERG, LOIS ANN 8/27/12 ELECTION SVC TRHU 08/14 General Fund Administration 72.00 TOTAL: 72.00 BLANCHARD CATERING, INC. 8/27/12 JR CHEFS COOKING -SUSHI Southshore Communi Senior Community Cente 121.50 TOTAL: 121.50 BOLTON & MENK, INC. 8/27/12 PROJ 12 -06 - L.S. 5 & 6 RE Sanitary Sewer Uti Sewer 1,978.50 TOTAL: 1,978.50 BOYER BUILDING CORP. 8/27/12 ESCROW REFUND- DEPOSITED 8/ Escrow Deposit Age NON - DEPARTMENTAL 300.00 TOTAL: 300.00 BOYER FORD TRUCK, INC. 8/27/12 EXHAUST PART -UNIT #8 General Fund Public Works 591.06 8/27/12 SWEEPER LINK General Fund Public Works 29.38 TOTAL: 620.44 BRANDHORST, TENA J. 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 90.00 TOTAL: 90.00 BRECKE, JERRY 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 136.00 TOTAL: 136.00 BUCHER, MARLYS J. 8/27/12 ELECTION SVC TRHU 08/14 General Fund Administration 157.25 TOTAL: 157.25 C & J ENTERTAINMENT LLC 8/27/12 TWILIGHT OUTDOOR MOVIE -SEP General Fund Recreation 622.50 TOTAL: 622.50 CARAVAN CANOPY INTERNATIONAL, INC. 8/27/12 NEW PRO TOP WHITE Southshore Communi Senior Community Cente 111.14 TOTAL: 111.14 CARQUEST AUTO PARTS 8/27/12 ROLLER FOR D. FUEL & DISPO General Fund Public Works 49.85 8/27/12 EXHAUST UNITE #85 General Fund Public Works 18.46 8/27/12 PARK SUPPLIES General Fund Park Maintenance 24.83 8/27/12 PARK SUPPLIES RETURN General Fund Park Maintenance 24.83 - TOTAL: 68.31 08 -23 -2012 12:47 AM C O U N C I L REPORT BY VENDOR- AUGUST 27, 2012 PAGE: 2 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT CENTURY LINK 8/27/12 952 - 474 - 7635 - SOUTHSHORE CO Southshore Communi Senior Community Cente 125.14 TOTAL: 125.14 CHINANDER, MARY ANN 8/27/12 ELECTION 07/31- 08/16/12 General Fund Administration 84.00 TOTAL: 84.00 CLASSIC CLEANING COMPANY 8/27/12 C.H. SVC General Fund Municipal Buildings 531.01 8/27/12 P.W. SVC General Fund Public Works 316.46 TOTAL: 847.47 CLINE, KEN GEORGE 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 144.00 TOTAL: 144.00 COMMUNITY REC RESOURCES 8/27/12 ICE CREAM FOR SOCIAL Southshore Communi Senior Community Cente 18.06 8/27/12 MONTHLY SSCC CORDINATOR SV Southshore Communi Senior Community Cente 5,000.00 TOTAL: 5,018.06 CONLEY, KEVIN SCOTT 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 153.00 TOTAL: 153.00 CROSS, DAVID 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 138.00 TOTAL: 138.00 CRYSTEEL TRUCK EQUIPMENT 8/27/12 BOX PLOW HYDRAULIS -NEW TRK Equipment Replacem Equipment Replacement 69,448.97 TOTAL: 69,448.97 CUB FOODS - SHOREWOOD 8/27/12 ELECTION EXP General Fund Administration 55.33 TOTAL: 55.33 DELMONTE, BRYAN 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 66.00 TOTAL: 66.00 EFTPS - FEDERAL W/H 8/14/12 FEDERAL W/H General Fund NON - DEPARTMENTAL 4,961.80 8/14/12 FICA W/H General Fund NON - DEPARTMENTAL 2,097.64 8/14/12 MEDICARE W/H General Fund NON - DEPARTMENTAL 724.18 8/14/12 FICA W/H General Fund Administration 618.82 8/14/12 MEDICARE W/H General Fund Administration 144.72 8/14/12 FICA W/H General Fund Finance 292.75 8/14/12 MEDICARE W/H General Fund Finance 68.47 8/14/12 FICA W/H General Fund Planning 281.38 8/14/12 MEDICARE W/H General Fund Planning 65.81 8/14/12 FICA W/H General Fund Protective Inspections 180.32 8/14/12 MEDICARE W/H General Fund Protective Inspections 42.17 8/14/12 FICA W/H General Fund City Engineer 140.25 8/14/12 MEDICARE W/H General Fund City Engineer 32.80 8/14/12 FICA W/H General Fund Public Works 833.68 8/14/12 MEDICARE W/H General Fund Public Works 194.98 8/14/12 FICA W/H General Fund Park Maintenance 266.61 8/14/12 MEDICARE W/H General Fund Park Maintenance 62.35 8/14/12 FICA W/H General Fund Recreation 105.61 8/14/12 MEDICARE W/H General Fund Recreation 24.70 8/14/12 FICA W/H Southshore Communi Senior Community Cente 7.14 8/14/12 MEDICARE W/H Southshore Communi Senior Community Cente 1.68 8/14/12 FICA W/H Water Utility Water 150.48 8/14/12 MEDICARE W/H Water Utility Water 35.18 8/14/12 FICA W/H Sanitary Sewer Uti Sewer 140.36 08 -23 -2012 12:47 AM C O U N C I L REPORT BY VENDOR- AUGUST 27, 2012 PAGE: 3 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT 8/14/12 MEDICARE W/H Sanitary Sewer Uti Sewer 32.83 8/14/12 FICA W/H Recycling Utility Recycling 16.83 8/14/12 MEDICARE W/H Recycling Utility Recycling 3.93 8/14/12 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 62.28 8/14/12 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 14.56 TOTAL: 11,604.31 FASCHING, GREGORY 8/27/12 SEC 125 HEALTH CARE EXP General Fund NON - DEPARTMENTAL 142.24 TOTAL: 142.24 GAGNE, MARILYN 8/27/12 ELECTION SVC TRHU 08/14 General Fund Administration 92.00 TOTAL: 92.00 HACH COMPANY 8/27/12 WATER TEST CHEMICAL Water Utility Water 102.76 TOTAL: 102.76 HAUSER, PATRICIA 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 92.00 TOTAL: 92.00 HD SUPPLY WATERWORKS, LTD. 8/27/12 WATER METER PARTS Water Utility Water 137.30 TOTAL: 137.30 HENN CTY INFO TECHNOLOGY DEPT 8/27/12 800MHZ RADIO General Fund Public Works 53.28 TOTAL: 53.28 HERZIG, MICHAEL 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 144.00 TOTAL: 144.00 ICMA RETIREMENT TRUST - 302131 -457 8/14/12 P/R DEDUCTS - DEFERRED COM General Fund NON - DEPARTMENTAL 1,535.96 8/14/12 P/R DEDUCTS - DEFERRED COM General Fund NON - DEPARTMENTAL 127.54 TOTAL: 1,663.50 INTELLIGENT PRODUCTS INC 8/27/12 MUTT MITS PARKS General Fund Park Maintenance 301.68 TOTAL: 301.68 LABORS, CARLA KAY 8/27/12 ELECTION SVC TRHU 08/14 General Fund Administration 144.50 TOTAL: 144.50 LANE, KAREN M. 8/27/12 ELECTION TRAINING 07/25 -08 General Fund Administration 104.00 TOTAL: 104.00 LARSON, AUDREY L. 8/27/12 ELECTION SVC TRHU 08/14 General Fund Administration 78.00 TOTAL: 78.00 LEVACK, GORDON 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 74.00 TOTAL: 74.00 LINK, CLARE T. 8/27/12 PARK COMMISSION MEETING General Fund Recreation 220.00 TOTAL: 220.00 LOCAL LINK 8/27/12 ADSL(QST) - BUSINESS 3M/89 General Fund Municipal Buildings 69.95 TOTAL: 69.95 LOUIS, SANDRA S. 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 68.00 TOTAL: 68.00 08 -23 -2012 12:47 AM C O U N C I L REPORT BY VENDOR- AUGUST 27, 2012 PAGE: 4 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT M/A ASSOCIATES INC. 8/27/12 TRASH CAN LINERS General Fund Fund Park Maintenance 436.95 TOTAL: TOTAL: 436.95 8/27/12 MAJESTIC, JILL DOROTHY 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 142.00 TOTAL: 216.45 OFFICE DEPOT 8/27/12 TOTAL: 142.00 Fund MALKERSON GUNN MARTIN LLP 8/27/12 GENERAL MATTERS General Fund TAPE, BATTERIES, LABEL Professional Svcs 1,850.00 Administration 56.21 8/27/12 PERSONNEL General Fund General Professional Svcs 1,572.50 235.11 8/27/12 AQUATIC INVASIVE -5490 VINE General Fund Fund Professional Svcs 647.50 8/27/12 XCEL -W GATE TRANSM UPGRADE General Fund Professional Svcs 55.00 TOTAL: 4,125.00 MARTIN, ROXANNE MARIE 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 88.00 TOTAL: 88.00 MCDONALD, MICHAEL PATRICK 8/27/12 ELECTION SVC TRHU 08/14 General Fund Administration 72.00 TOTAL: 72.00 MCDONALD, PAMELA J. 8/27/12 ELECTION SVC TRHU 08/14 General Fund Administration 76.00 TOTAL: 76.00 MEDICA 8/27/12 MEDICAL PREMIUM General Fund Unallocated Expenses 16,130.59 TOTAL: 16,130.59 METRO COUNCIL ENVMT(WASTEWATER) 8/27/12 SEPT WASTEWATER SVCS Sanitary Sewer Uti Sewer 56,259.05 TOTAL: 56,259.05 MIDWEST MAILING SYSTEMS, INC. 8/27/12 SEPT NEWSLETTER POSTAGE General Fund Administration 500.00 TOTAL: 500.00 MISC. VENDOR BLATZ JOEL 8/27/12 ESCROW DEPOSITED ON 03/04/ Escrow Deposit Age NON - DEPARTMENTAL 150.00 BUCKLEY GREG & BRIDGET 8/27/12 ESCROW DEPOSITED ON 2/7/06 Escrow Deposit Age NON - DEPARTMENTAL 150.00 BUECHLER CRAIG 8/27/12 ESCROW DEP. 11/5/02 & 7/5 Escrow Deposit Age NON - DEPARTMENTAL 300.00 DAKOTA UNLIMITED, INC. 8/27/12 20625 RADISSON RD -FENCE PR General Fund NON - DEPARTMENTAL 20.00 DAKOTA UNLIMITED, INC. 8/27/12 20625 RADISSON RD -FENCE PR General Fund NON - DEPARTMENTAL 0.50 ERICKSON CRAIG 8/27/12 ESCROW DEPOSITED ON 07/03/ Escrow Deposit Age NON - DEPARTMENTAL 150.00 HENRY SCOTT 8/27/12 ESCROW DEPOSITED ON 08/01/ Escrow Deposit Age NON - DEPARTMENTAL 100.00 HENSLEY ROBERT 8/27/12 DEPOSITED ON 02/26/2004 Escrow Deposit Age NON - DEPARTMENTAL 150.00 HOWARDS PT MARINA 8/27/12 ESCROW DEPOSITED ON 6/13/0 Escrow Deposit Age NON - DEPARTMENTAL 100.00 JOY MEYER 8/27/12 MRS M EVENT WEEKEND 08/17 Southshore Communi Senior Community Cente 337.50 PHOBE HARRINGTON 8/27/12 DEPOSITED ON 10/28/2004 Escrow Deposit Age NON - DEPARTMENTAL 200.00 TOTAL: 1,658.00 MN DEPT OF REVENUE 8/14/12 STATE W/H General Fund NON - DEPARTMENTAL 2,097.14 TOTAL: 2,097.14 NATIONAL RECREATION & PARK ASSOCIATION 8/27/12 NRPA RENEWAL -TWILA GROUT General Fund Recreation 150.00 TOTAL: 150.00 NIELSEN, BRADLEY 8/27/12 PARK MESSAGE BOARD PROJECT Park Capital Impro Park Capital Improveme 216.45 TOTAL: 216.45 OFFICE DEPOT 8/27/12 BATTERIES - BADGE NAME General Fund Administration 33.59 8/27/12 TAPE, BATTERIES, LABEL General Fund Administration 56.21 8/27/12 NTWK HD- LINKSTATION LIVE 3 General Fund Administration 235.11 8/27/12 GEN SUPPLIES General Fund Administration 22.73 08 -23 -2012 12:47 AM C O U N C I L REPORT BY VENDOR- AUGUST 27, 2012 PAGE: 5 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT 8/27/12 SAFETY CAMP SUPPLIES General Fund Recreation 24.10 TOTAL: 371.74 OMEGA INDUSTRIES 8/27/12 SMALL ENGINE PARTS General Fund Public Works 31.10 8/27/12 SMALL ENGINE PARTS General Fund Public Works 164.24 TOTAL: 195.34 PANCHYSITYN, JEAN 8/27/12 ELECTION MILEAGE General Fund Administration 68.75 8/27/12 ELECTION JUDGE MEALS -ELECT General Fund Administration 163.84 TOTAL: 232.59 PARTS ASSOCIATES, INC. 8/27/12 NUTS, BOLTS, & SUPPLIES General Fund Public Works 513.16 TOTAL: 513.16 PAULSEN, CAROL ANN 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 148.75 TOTAL: 148.75 PERA 8/14/12 P/R DEDUCTS -PERA General Fund NON - DEPARTMENTAL 3,294.54 8/14/12 P/R DEDUCTS -PERA General Fund Administration 740.63 8/14/12 P/R DEDUCTS -PERA General Fund Finance 364.82 8/14/12 P/R DEDUCTS -PERA General Fund Planning 385.08 8/14/12 P/R DEDUCTS -PERA General Fund Protective Inspections 248.59 8/14/12 P/R DEDUCTS -PERA General Fund City Engineer 164.00 8/14/12 P/R DEDUCTS -PERA General Fund Public Works 1,028.66 8/14/12 P/R DEDUCTS -PERA General Fund Park Maintenance 314.31 8/14/12 P/R DEDUCTS -PERA General Fund Recreation 123.49 8/14/12 P/R DEDUCTS -PERA Southshore Communi Senior Community Cente 8.35 8/14/12 P/R DEDUCTS -PERA Water Utility Water 187.32 8/14/12 P/R DEDUCTS -PERA Sanitary Sewer Uti Sewer 173.37 8/14/12 P/R DEDUCTS -PERA Recycling Utility Recycling 10.22 8/14/12 P/R DEDUCTS -PERA Stormwater Managem STORMWATER MANAGEMENT 72.82 TOTAL: 7,116.20 POLSON, CHRISTOPHER CHARLES 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 90.00 TOTAL: 90.00 RABY, JEAN ANN 8/27/12 ELECTION SVC TRHU 08/14 General Fund Administration 76.00 TOTAL: 76.00 RABY, TEDDY T. 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 88.00 TOTAL: 88.00 RANDALL, DANIEL 8/27/12 BOOT EXP General Fund Public Works 134.99 TOTAL: 134.99 SACCHET, LAURIE 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 44.00 TOTAL: 44.00 SCHMID, JOANNE H. 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 88.00 TOTAL: 88.00 SCHNEIDER, THOMAS E. 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 66.00 TOTAL: 66.00 SHOREWOOD TRUE VALUE 8/27/12 C.H. GARDENS General Fund Municipal Buildings 5.87 8/27/12 MARK PAINT General Fund City Engineer 5.87 08 -23 -2012 12:47 AM VENDOR SORT KEY C O U N C I L REPORT BY VENDOR- AUGUST 27, 2012 PAGE: 6 DATE DESCRIPTION FUND DEPARTMENT AMOUNT SHRED -N -GO, INC. SKINNER, PHYLLIS SMELTZER, VIRGIL L. SPANNAUS, BARBARA R. SPRINT SWANK MOTION PICTURES, INC THOMPSON, KYLE B. TWIN CITY WATER CLINIC VERIZON WIRELESS WARNER CONNECT WELLS FARGO HEALTH BENEFIT SVCS WOODRUFF, RICHARD WSB AND ASSOCIATES, INC. XCEL ENERGY 8/27/12 BATTERIES General Fund Public Works 6.94 8/27/12 STAPLE GUN & SUPPLIES General Fund Public Works 69.54 8/27/12 HARDWARE General Fund Public Works 40.39 8/27/12 FUSES General Fund Public Works 7.47 8/27/12 ELECT. METER General Fund Public Works 9.61 8/27/12 GLOVES General Fund Public Works 23.50 8/27/12 SMALL TOOLS General Fund Park Maintenance 25.63 8/27/12 FENCE SUPPLIES General Fund Park Maintenance 39.18 8/27/12 UPS SHIPPING TO METRO CLUB Southshore Communi Senior Community Cente 18.81 TOTAL: 252.81 8/27/12 SERVICES THRU 08/07/12 General Fund Administration 34.00 TOTAL: 34.00 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 72.00 TOTAL: 72.00 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 148.75 TOTAL: 148.75 8/27/12 ELECTION SVC TRHU 08/14 General Fund Administration 153.00 TOTAL: 153.00 8/27/12 SVC 07/13 -08/12 Water Utility Water 62.09 8/27/12 SVC 07/13 -08/12 Sanitary Sewer Uti Sewer 62.09 TOTAL: 124.18 8/27/12 BIG MIRACLE MOVIE- 09/14/12 General Fund Recreation 344.35 TOTAL: 344.35 8/27/12 ELECTION SVC THRU 08/14 General Fund Administration 150.87 TOTAL: 150.87 8/27/12 COLIFORM BACTERIAS Water Utility Water 100.00 TOTAL: 100.00 8/27/12 612- 865 -3582 - BRAD NIELSE General Fund Planning 153.24 TOTAL: 153.24 8/27/12 MAINT SVC General Fund Municipal Buildings 2,800.00 8/27/12 SERVER UPGRADGE Equipment Replacem Equipment Replacement 13,214.63 TOTAL: 16,014.63 8/14/12 P/R DEDUCTS -HSA General Fund NON - DEPARTMENTAL 1,474.60 TOTAL: 1,474.60 8/27/12 METRO CITIES MTG REV /TAX - General Fund Council 35.52 TOTAL: 35.52 8/27/12 APR -2012 ST SEWER REPAIRS Stormwater Managem STORMWATER MANAGEMENT 990.00 TOTAL: 990.00 8/27/12 5655 MERRY LANE General Fund Park Maintenance 20.16 TOTAL: 20.16 08 -23 -2012 12:47 AM C O U N C I L REPORT BY VENDOR- AUGUST 27, 2012 PAGE: 7 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT * *PAYROLL EXPENSES 8/13/2012 - 99/99/9999 General Fund Administration 10,215.60 General Fund Finance 5,032.04 General Fund Planning 5,311.61 General Fund Protective Inspections 3,428.71 General Fund City Engineer 2,262.06 General Fund Public Works 14,188.30 General Fund Park Maintenance 4,786.28 General Fund Recreation 1,703.33 Southshore Communi Senior Community Cente 115.29 Water Utility Water 2,583.61 Sanitary Sewer Uti Sewer 2,391.27 Recycling Utility Recycling 271.41 Stormwater Managem STORMWATER MANAGEMENT 1,004.54 TOTAL: 53,294.05 FUND TOTALS 101 General Fund 103,313.78 402 Park Capital Improvements 216.45 403 Equipment Replacement 82,663.60 490 Southshore Community Ctr. 6,184.61 601 Water Utility 3,358.74 611 Sanitary Sewer Utility 61,037.47 621 Recycling Utility 302.39 631 Stormwater ManagementUtil 2,144.20 880 Escrow Deposit Agency 1,600.00 GRAND TOTAL: 260,821.24 ------------------------- - - - - -- TOTAL PAGES: 7 1: (2 #3B U2 MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Valleywood Lane and Valleywood Circle street Reconstruction Meeting Date: 8/27/12 Prepared by: James Landini Reviewed by: Jean Panchyshyn Attachments: location map Policy Consideration: Should Council continue the 20 yr roadway plan? Background: The 20 year Roadway Plan identified Valleywood Lane and Valleywood Circle for rehabilitation in 2013. The roads have a rating of 4, they have 50 feet of right -of -way, and the roads are approximately 23 feet wide and 1,550 feet long. The water main is adjacent to the project making a watermain extension possible. Staff collected four quotes from the Engineering Pool for the feasibility study & design. Firm Price Notes Bolten & Menk $27,947 HTPO $35,204 TKDA $27,400 WSB $42,024 TKDA has worked with the City of Shorewood on previous projects. Staff also received a proposal for geotechnical investigation from AET for a not to exceed $4,350 and a quote to televise the sanitary sewer from Infratech for $880.00. Financial or Budget Considerations: The road fund has sufficient funds to reconstruct Valleywood Lane and Valleywood Circle. Options: 1. Direct staff to conduct a feasibility study of Valleywood Lane and Valleywood Circle with the assistance of TKDA and obtain geotechnical information from AET and Sanitary inspection from Infratech. 2. Direct staff to utilize a different quoter. 3. Do nothing. Leaves the streets in poor condition. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 4. Recommendation / Action Requested: Direct staff to conduct a feasibility study of Valleywood Lane and Valleywood Circle with the assistance of TKDA and obtain geotechnical information from AET and Sanitary inspection from Infratech. Next Steps and Timelines: Schedule public information meeting on September 5, conduct the feasibility study. Connection to Vision / Mission: Reconstructing Valleywood Lane and Valleywood Circle would provide sound financial management and provide a quality public service. 01 Mid HvIsl Y � � � Jfz edbapola L n r r g re y �as�ri Etti+►'� Kid Tangy E �} 'Idms nt Ave rT cr Edgewo€sd Ro Caara Ave s dd ar $a, Stn'li[4yValr �a'b�d 4iir�i wit p� So - Ntsb&r Rd '� "+as Ln t' +r.rwtr Mrinewitswra , RP g Cum tw QT �K��rmr t 171 ku Smditk nwr R9 Irttto " m CountryClui 'Sxpr� � Mann l." �. C rr+ Ear +� Keno T rai l =} � a rtLl17f+F�- e r� .w � � v{ j+IWd pr 'WlN rr? r paiv L e if'ywi . Nw `� � �► __ _ hfi�n rJ�4 f�'}f717 fknrirvla'_ ® #3C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Authorize the Expenditure of Funds, Public Works, Tailgate Sander Meeting Date: August 27, 2012 Prepared by: Larry Brown, Director of Public Works Reviewed by: Jean Panchyshyn, Deputy Clerk Attachments: CIP Excerpts, Quote Background / Previous Action The Department of Public Works is seeking to replace one 2000 Tailgate Sander for one of the large snow plow trucks: (aka Unit A10). The current Capital Improvement Program (2012 CIP) includes funding for the replacement of this unit. Attachment 1 is an excerpt taken from the current CIP. The current CIP has $11,113 budgeted for this unit. The existing unit is a sander that is constructed of "mild steel' painted. As one can imagine, the constant contact, during winter months, with deicing chemicals takes a hefty toll on these units. The current sander is 12 years of age and has severely deteriorated. This is the last of the City's mild steel sanders, as the market place many years ago responded to the issue of salt and deterioration of these units to go with stainless steel materials for the construction. Minnesota State Statute allows municipalities to take advantage of the state and county bidding process that are of record, if the municipality is a member of the Cooperative Purchasing Venture (CPV). The City of Shorewood is a CPV member, and is allowed to take advantage of the discounts that are offered to the state and county agencies, due to the volume discounts. The state contract vendor for the roller is Crysteel Truck Equipment. Attachment 2 is the state contract proposal for this unit. The total amount listed for this unit is $5,436.66, including taxes. Financial or Budget Considerations: As noted, the current CIP has $11,113 allocated for replacement of this unit. Therefore, adequate funds exist for this purchase in the Equipment Replacement Fund. It is also noted that the CIP pricing or budget amount was based upon a cost basis for previous sanders purchased. Competition and market conditions over the past few years have not only improved material construction, but have resulted in a very substantial decrease in costs. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Options 1. Approve the expenditure of funds from the Equipment Replacement Fund in the amount of $5,436.66 and authorize staff to proceed with the quote. 2. Provide Staff alternative direction on this purchase. 3. Take no action. Staff Recommendation Staff recommends that the City Council approve a motion for the expenditure of funds from the Equipment Replacement Fund in the amount, not to exceed $5,436.66. City of Shorewood Department of Public Works Equipment Replacement Schedule Unit No Model Year Description 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 21 1987 Trailer 24' - Trail King $ $ 15,493 $ $ $ $ S $ $ $ 2009 Backhoe - Case 580M $ $ - $ $ $ $ $ $ $ $ 33 1988 Dump Truck - Ford L8000 $ 154,347 $ $ $ $ $ S $ $ $ 34 2004 ICub Cadet ATV $ - $ $ $ $ $ $ $ 19,184 $ $ 35 1988 Tractor- Ford 3910 $ $ 50,111 $ $ $ $ S $ - $ $ 38 1990 Air Compressor - Ingersall Rand 185 $ $ $ 11,828 $ $ $ $ $ $ $ 46 1982 Sweeper - Tennant 240 - Rep wlskid steer brrr $ $ $ - $ $ $ $ $ $ $ 49 1993 Flatbed - 4 x 2 Ford F350 $ $ $ $ 44,062 $ $ $ $ $ $ 50 1985 Pump - 4' Discharge $ $ $ $ - $ $ $ $ $ 44,320 $ 56 2011 1 Loader - Cat 930H $ $ $ $ $ $ $ $ $ - $ 58 1996 Grader - Cat 140H $ $ $ $ $ $ $ $ $ $ 59 1996 Trailer 18' - Felling FT 18WD $ $ $ $ $ $ 14,714 $ $ $ $ 60 1987 Sewer Jetter - Sereco Trailer mount $ $ $ $ $ $ 52,655 S $ $ $ 63 1998 Skid Steer- Bobcat 753 $ 34,574 $ $ $ $ $ - S $ $ $ 45,708 64 1997 Sand Pro 3000 $ $ $ $ $ $ S 12,648 $ $ $ - 65 1998 Dump Truck - Ford $ $ 159,240 $ $ $ $ S $ $ $ 68 1998 Dump Truck - Ford $ $ $ 164,279 $ $ $ $ $ $ $ 69 2000 Trailer 12' - Felling FT 3 $ $ 3,631 $ $ $ $ S $ $ $ 71 2000 Generator - Generac 163 KW $ - $ $ $ $ $ $ $ $ 72 2000 Dump Truck - Frieghtliner FL80 - $ $ $ $ $ $ 174,817 $ S $ $ $ 73 2000 Roller- Beuthling B2000 Static $ 36,426 $ $ $ $ - $ S $ $ $ 74 2000 Sweeper - AtheyM9 -D $ - $ $ $ $ $ $ $ $ 189,942 $ 75 2003 IMower -Toro Groundsmaster 328D $ 24,078 $ $ $ $ $ $ $ 29,927 $ $ 76 2003 Truck - Ford F450 wlcrane, tool box $ - $ $ $ 77,278 $ $ $ $ - $ $ 77 2004 Dodge Grand Caravan $ $ $ 25,102 $ $ $ $ $ $ $ 78 2003 Pickup - 4 x 4 Ford F250 $ $ $ - $ $ 37,760 $ $ $ $ $ 80 2005 Pickup - 4 x 4 Ford F150 $ $ $ $ 35,250 $ - $ $ $ $ $ 81 2005 Pickup - 4 x 4 Ford F350 $ $ $ $ 42,029 $ $ S $ $ $ 82 2003 1 Baldor Generator- 35 KW $ $ $ $ - $ $ S $ $ $ 84 2007 Mower - Toro Groundsmaster 328D $ $ $ 25,628 $ $ $ S $ $ $ 31,832 85 2001 Freightliner Water Truck (Used) $ $ $ - $ $ $ S $ $ $ - 88 2007 Diesel Fuel Trailer 500 gall $ $ $ $ $ $ S $ $ $ 91 2010 Mower - Toro Groundsmaster 328D $ $ $ $ $ $ 28,130 S $ $ $ 91 2010 Pickup - 4 x 4 Ford F350 $ $ $ $ 42,029 $ $ - $ $ $ $ 92 2009 Dump Truck - Freightliner $ $ $ $ - $ $ S $ $ $ 82 2006 Pwks Building Generator $ $ $ $ $ $ S $ $ $ 93 2009 City Hall Building Generator $ $ $ $ $ $ S $ $ $ A 1 1972 Attach - Blower for Groundsmaster $ $ $ 6,250 $ $ $ $ $ $ $ A10 2000 Replace Rusted Sander $ 11,113 $ $ - $ $ $ $ $ $ $ A 12 new Blower Attachment Skid Steer $ 12,274 $ $ $ $ $ $ $ $ $ A 13 new Broom Attachment Skid Steer $ - $ 3,289 $ $ $ $ $ $ $ $ A 2 2007 Attach - Cab for Groundsmaster $ $ - $ $ $ $ $ $ $ $ 8,325 A 3 2010 Attach - Cab for Groundsmaster $ $ $ $ $ $ S $ $ $ 8,325 A 4 2003 Attach - Cab for Groundsmaster $ $ $ $ $ $ 7,357 S $ $ $ A 5 1988 Attach - Flail rear mower Ag Tractor $ $ 9,554 $ $ $ $ - S $ $ $ A 6 1988 Attach - Flail side mower Ag Tractor $ $ 16,306 $ $ $ $ S $ $ $ A 7 1995 1 Mower -Toro Walk Behind Proline 44 $ $ $ $ $ $ S $ $ $ A 8 2000 Attach -Blower for Groundsmaster $ $ $ 5,993 $ $ $ $ $ $ $ A9 2003 Engine/Transmission Analysis Siation Softwar $ 3,704 $ $ - $ $ $ $ $ $ $ TOTALS $ 276,515 $ 257,630 $ 239,080 $ 240,648 $ 212,577 $ 102,85]L 12,64 $ 234,261 $ 94,191 0RJVS;rEEL® 113073 rd Avenue NE kh.- TRUCK EQUIPMENT Fridley, MN 55432 1 (763) 571 -1902 1- 800 - 795 -1280 Highway 60 East Lake Crystal, MN 56055 (507) 726 -6041 1- 800 - 722 -0588 Fax # (763) 571 -5091 Fax # (507) 726 -2984 www.crysteeltruck.com ,4N F2/ 1,4L- OPPORTkN/Ty EMPLOrER August 22, 2012 Larry Brown City Of Shorewood 5755 Country Club Road Shorewood, MN 55331 Reference: Quote for Monroe Under Tailgate Sander Per State Contract Dear Larry: Per your request we are pleased to quote the following equipment manufactured to current standards to include the following: One (1) Monroe Under Tailgate Sander MS969DDDDSS Stainless Steel construction Direct Drive 9" Auger with 4" flighting Stainless Steel Self- leveling Spinner Seal Saver Spinner Motor Equipment $5086.93 Tax $ 349.73 Net Total $5436.66 Note; No installation quoted Please look over this quote and if you have any questions, please give me a call at any time. Sincerely, Bob Brandenburg Crysteel Truck Equipment • All prices are subject to applicable taxes • Quotes are good for 30 days ATTACHMENT 2 STATE CONTRACT PROPOSAL TRUCK EQUIPMENT, PARTS & ACCESSORIES M City f Shorewood Council Meeting Item Y g Title / Subject: Authorize Expenditure of Funds for Picnic Tables Meeting Date: August 27, 2012 Prepared by: Bruce DeJong, Finance Director Reviewed by: Brad Nielsen, Planning Director Twila Grout, Park Coordinator Attachment: Quote Resolution 3D MEETING TYPE Regular Meeting Policy Consideration: Adoption of this resolution will allow the Park Commission to purchase the final picnic tables that need to be replaced this year. Background: Within the 2012 CIP, the Park Commission was allocated $14,000 to purchase additional tables. In March, staff purchased 11 tables at $7,917.30 leaving $6,082.70 in the budget. There are a total of 12 tables that still need to be purchased to have all tables replaced within the parks. Staff contacted Midwest Playscapes and asked for a quote to see what the cost would be to purchase the 12 tables. The cost is $8,567.30 (attached is the quote). This would be $2,484.60 over what was allocated in the budget. The City Council will need to determine if they would like to purchase the 12 tables or if they would like to purchase a smaller amount of tables to be within the budgeted amount and add an item in the Capital Replacement Plan for next year. If the choice is to finish out the purchase, the recommendation to do so would be an amendment to the Park Capital Improvement Fund CIP schedule for picnic tables in the amount of $16,500. City Council consideration at its 27 August meeting. Financial or Budget Considerations: The Park Capital Improvement Fund has sufficient cash available to make this purchase. Options: The City Council may choose to: 1. Adopt the resolution and amend the capital plan as presented. 2. Amend the resolution to a different amount. 3. Take no action and allow the Park Commission to purchase tables up to the amount allocated. Recommendation / Action Requested: Staff recommends that the City Council adopt the resolution as submitted. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Next Steps and Timelines: if adopted, staff will purchase the remaining 12 picnic tables for replacement this year. Connection to Vision / Mission: This purchase contributes to providing excellent public facilities by replacing worn and unsafe equipment. Telephone: 952 - 361 -3504 Fax: 952-361-3549 Toll Free: 800 -747 -1 452 Quotation Project: City of Shorewood Contact: Twila Grout Ship To: Shorewood Public Works 24200 Smithtown Road Shorewood, MN 55331 Email: tgrout(a)ci. Shorewood. mn.us Shipping Contact Name: E -mail: playscapes @earthllnk.net Phone: 952- 960 -7902 Fax: Bill To: Shorewood City Hall 5755 Country Club Road Shorewood, MN 55331 Date: 7/11/2012 Qty Design /Item # Description Total Xccent Picnic Tables 12 1000 -06 6' Rectangular Picnic Tables # 1000 -06 $ 7,776.00 features -2 3/8" OD, powder coated frame perforated steel top (not expanded metal) Subtotal $ 7,776.00 Freight $ 282.00 Sales Tax $ 50930 _ - Total $ 8,56730 Color- Frame Top & Seats NOTE: Customer is responsible for unloading and assembly. NOTE: UNLESS OTHERWISE NOTED, prices shown are material only. They DO NOT include: assembly, installation, border, safety surfacing, drain tile, gemextile fabric, removal of existing equipment, site preparation, excavation or site restoration, unloading of equipment, disposal of packaging material, storage of equipment, additional insurance and bonding would be extra, unless otherwise stated above. If playground equipment or materials are stored off site, customer is responsible for transporting equipment to job site. Prices firm. for 30 days, subject to review thereafter. Our terms are net 30 A. finance charge of 1.5% will be imposed on the outstanding balance unpaid for more than 30 days after the shipment of materials. Once customer has signed quotation, your order cannot be changed or canceled. Please allow 3 to 4 weeks for delivery after receipt of order. Standard manufacturing design, specification, and construction apply unless noted otherwise. Customer is responsible for the identification of all underground utilities. Area must be accessible to Bobcat and other equipment necessary for installation or additional fees wtll be charged. Freight quote is based on customer unloading equipment and checking in all equipment for any missing parts. !f product is refused by customer upon delivery for any reason (unless damaged), without Prior authorization from Midwest Playsaanes, Inc., the customer agrees to Pav 20% restocking fee plus freight charges. /f we can be of Other Assistance, please, feel free to contact us. Signed: Mike Korth Accepted Date: Printed Name: MEMORANDUM Date: August 27, 2012 To: Mayor Lizee Council Members From: Bruce DeJong, Finance Director Re: Annual Financial Report The 2011 audit has been completed and Brad Falteysek from Abdo, Eick & Meyers, LLP will be here to present the results. The audit was challenging this year. There was one finding that more adjusting journal entries need to be performed by city staff and that we correct our internal controls. The processes and information were not meshed from the previous audit with un- reconciled accounts. That led to the lack of completion of certain tasks because of the interrelated nature of the entries. That certainly will be corrected for next year. With some assistance from KDV and some modified internal processes, it should be a much smoother audit next year. Overall operating results for the governmental funds were positive. We did not use the full amount of fund balance budgeted to be used in the General Fund. The sewer enterprise fund did not perform as well as hoped, but staff will bring back an analysis of all the enterprise funds as part of the budget process in October. Attachment: Draft Consolidated Annual Financial Report Draft Management Letter Draft Other Required Reports CITY OF SHOREWOOD SHOREWOOD, MINNESOTA MANAGEMENT LETTER FOR THE YEAR ENDED DECEMBER 31, 2011 ABDO SICK MEYEjPLLQJ LLP Certified Public Accountants & Consultants CITY OF SHOREWOOD SHOREWOOD, MINNESOTA MANAGEMENT LETTER FOR THE YEAR ENDED DECEMBER 31, 2011 1 ' ABDa . EICK & Jt o I lVLL11 Jul SUP Certified Public Accountants & Consuhaws August 20, 2012 5201 Eden Avenue Suite 250 Edina, NIN 55436 Management, Honorable Mayor and Council City of Shorewood, Minnesota We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Shorewood, Minnesota (the City) for the year ended December 31, 2011 and have issued our report thereon dated August 20, 2012. Professional standards also require that we communicate to you the following information related to our audit. Our Responsibility Under Auditing Standards Generally Accepted in the United States of America As stated in our engagement letter, our responsibility, as described by professional standards, is to plan and perform our audit to obtain reasonable, but not absolute, assurance that the financial statements are free of material misstatement and are fairly presented in accordance with accounting principles generally accepted in the United States of America. Because an audit is designed to provide reasonable, but not absolute, assurance and because we did not perform a detailed examination of all transactions, there is a risk that material errors, fraud or illegal acts may exist and not be detected by us. Our responsibility is to plan and perform the audit to obtain reasonable, but not absolute, assurance that the financial statements are free of material misstatement. As part of our audit, we considered the internal control over financial reporting of the City. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control over financial reporting. We are responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures specifically to identify such matters. Significant Audit Findings In planning and performing our audit, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We consider the deficiency_ presented as finding 2011 -1 described on the following page to be a material weakness. 952.835.9090 • Fax 952.835.3261 w ww.aemc pas. corn City of Shorewood August 20, 2012 Page 2 2011 -1 Cash and investment reconciliations and material audit adjustments Condition: During our audit we noted the bank and investment reconciliations were not fully completed for all of 2011. As a result adjustments were needed to correct the cash and investment balance such as correction of duplicate receipts, adjust interest earnings, adjust market value, record cash with fiscal agent and multiple other miscellaneous corrections. In addition we prepared audit entries related to accounts receivable, accounts payable and deferred revenue. Criteria: The financial statements are the responsibility of the City's management. The accounting records should reflect timely and accurate infonnation for reporting to Management and Council. The reconciliation of bank and investment statements is an important component of internal controls. Cause: The City has not prepared a year -end trial balance reflecting all necessary accounting entries. The City did not perform complete bank and investment reconciliations between the statements and the general ledger. Effect: This indicates that a misstatement may occur and not be detected by the City's system of internal control over financial reporting. Without completed bank and investment reconciliations the accuracy of monthly financial information may not be accurate. The financial information provided throughout the year was not accurate. The audit firm cannot serve as a compensating control over this deficiency. Recommendation: We recommend the finance director complete bank and investment reconciliations timely and review the related journal entries, obtain an understanding of why the entry was necessary and modify current procedures to ensure that future corrections are not needed. We also recommend the City Administrator review the monthly reconciliations for completeness and irregularities. Management response: "RL ML ®`- Management agrees with the findings and is in process of implementing improved procedures for the timely reconciliation of balances and entryy of all accounting records into the system at year end. With the General Ledger fully reconciled at year end to the audited financial statements, the monthly reconciliation process will be easier going forward. Staff is working with KDV to review, modify, and document the internal processes. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 3 Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of compliance with certain provisions of Minnesota statutes. However, the objective of our tests was not to provide an opinion on compliance with such provisions. We noted no instances of noncompliance with Minnesota statutes. Planned Scope and Timing of the Audit We performed the audit according to the planned scope and timing previously communicated to you with the exception of the audit fieldwork being rescheduled by the City multiple times and extra time needed for the City to complete the 2011 bank and investment reconciliations. Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the Cit are described in Note 1 to the financial statements. The requirements of GASB statements No. 54 were adopted for the year ended December 31, 2011. We noted no transactions entered into by the governmental unit during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the financial statements was capital asset basis and depreciation. Management's estimate of these accounting estimates is based on estimated or actual historical cost and the estimated useful lives of capital assets. We evaluated the key factors and asswriptions used to develop these accounting estimates in detennining that it is reasonable in relation to the financial statements taken as a whole. The disclosures in the financial statements are neutral, consistent, and clear. Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 4 Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. We proposed journal entries that we consider to be audit entries or corrections of management decisions. They related to adjustments needed to correct receipts recorded twice, adjust accounts receivable, adjust accounts payable and adjust deferred revenue. We assisted in preparing a number of year end accounting entries. These were necessary to adjust the City's records at year end to correct ending balances. The City should establish more detailed processes and procedures to reduce the total number of audit and accounting entries. The City will receive better and timelier information if the preparation of entries is completed internally. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated August 20, 2012. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 5 Financial Position and Results of Operations Our principal observations and recommendations are summarized below. These recommendations resulted from our observations made in connection with our audit of the City's financial statements for the year ended December 31, 2011. General Fund The General fund is used to account for resources traditionally associated with government, which are not required legally or by sound principal management to be accounted for in another fund. The General fund balance decreased $38,765 from 2010; planned use of resources was more than actual. The City Council budgeted for the use of $146,989 of resources. The fund balance of $3,488,227 is 67 percent of the 2012 budgeted expenditures. We recommend the fund balance be maintained at a level sufficient to fund operations until the major revenue sources are received in June. We feel a reserve of approximately 50 percent of planned expenditures and transfers out is adequate to meet working capital and small emergency needs. The purposes and benefits of a strong fund balance are as follows: • Expenditures are incurred somewhat evenly throughout the year. However, property lax and state aid revenues are not received until the second half of the year. An adequate fund balance will provide the cash flow required to finance the governmental fund expenditures. • The City is vulnerable to legislative actions at the State and Federal level. The State continually adjusts the local government aid and property tax credit formulas. We also have seen the State mandate levy limits for cities over 2,500 in population. An adequate fund balance will provide a temporary buffer against those aid adjustments or levy limits. • Expenditures not anticipated at the time the annual budget was adopted may need immediate Council action. These would include capital outlay, replacement, lawsuits and other items. An adequate fund balance will provide the financing needed for such expenditures. • A strong fund balance will assist the City in maintaining, improving or obtaining its bond rating. The result will be better interest rates in future bond sales. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 6 A table summarizing the General fund balance in relation to budget follows: 2007 2008 2009 2010 2011 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 Percent of Fund Balance to Budget 71 % 68 66 67 67 $5,319,145 $5,488,562 $5375,404 $5,268,884 $5,223,830 71% 68% 66° 67% 67% - ,A 2007 2008 2009 2010 2011 2012 Fund Balance (Budget We have compiled a peer group average derived from information available on the website of the Office of the State Auditor for Cities of the fourth class which have populations of 2 -500- 10,000. In 2009 and 2010, the average General fund balance as a percentage of expenditures was 63 percent and 67 percent, respectively. Based on comparison to the peer groups, the City's General fund balance is around the average. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn General Fund Balance Budget Fund December 31 Year Budget $ 3,761,509 2008 $ 5,319,145 3,708,109 2009 5,488,562 3,555,724 2010 5,375,404 3,526,992 2011 5,268,884 3,488,227 2012 5,223,830 Fund Balance as a Percent of Next Year's Budget Percent of Fund Balance to Budget 71 % 68 66 67 67 $5,319,145 $5,488,562 $5375,404 $5,268,884 $5,223,830 71% 68% 66° 67% 67% - ,A 2007 2008 2009 2010 2011 2012 Fund Balance (Budget We have compiled a peer group average derived from information available on the website of the Office of the State Auditor for Cities of the fourth class which have populations of 2 -500- 10,000. In 2009 and 2010, the average General fund balance as a percentage of expenditures was 63 percent and 67 percent, respectively. Based on comparison to the peer groups, the City's General fund balance is around the average. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 7 The 2011 operations are summarized as follows: Final Budgeted Amounts Actual Amounts Revenues Expenditures Excess of revenues over expenditures Other financing sources (uses) Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund balances, January 1 Fund balances, December 31 Variance with Final Budget $ 5,081,895 $ 5,247,006 $ 165,111 4,372,934 4,395,362 (22,428) 708,961 851,644 142,683 40,000 40,000 - (895,950) (930,409) (34,459) (855,950) (890,409) (34,459) (146,989), (38,765) 108,224 3,526,992 3,526,992 - $ 3,380,003 $ 3,488,227 $ 108,224 0 The General fund balance decreased $38.765 during the year ended December 31, 2011. More detailed information of the variances is as follows: • Revenues were $165,111 over budget. The largest revenue variance was in miscellaneous revenues over budget by $90,427 mainly due to recognition of escrow revenue. The next largest revenue variance was in licenses and permits over budget by $75.919. + Expenditures were $22,428 over budget. Current expenditures related to general government, public safety and public works were over budget by $31,354, $11,988 and $17,220, respectively. Current culture and recreation expenditures were under budget by $40,807. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 8 A more detailed comparison for the last five years General fund revenues and transfers as follows: Source 2007 2008 2009 2010 2011 Percent of Per Total Capita Property taxes $ 4,332,741 $ 4,582,602 $ 4,703,368 $ 4,717,204 $ 4,787,195 90.4 % $ 655 Licenses and permits 256,472 195,419 127,883 154,113 174,119 3.3 24 Intergovernmental 95,901 78,155 66,411 69,134 72,968 1.4 10 Charges for services 50,819 50,753 41,649 42,882 30,741 0.6 4 Fines and forfeitures 77,777 53,369 52,968 55,806 52,635 1.0 7 Special assessments - - - 333 - - - Interest on investment 257,922 161,862 58,627 46,767 20,021 0.4 3 Miscellaneous 28,761 14,675 24,131 39,803 109,327 2.1 15 Transfers in 40,000 40,000 40,000 33,464 40,000 0.8 5 Total revenues and transfers in $ 5,140,393 $ 5,176,835 $ 5,115,037 $ 5.159,506 $ 5,287,006 100.0 % $ 723 The sources of revenues and transfers from the past five years are presented graphically below. Property taxes have been excluded from the graph to better illustrate the fluctuation ir�,the General funds other revenue sources due to property taxes consisting of over 90 percent in 2011. 11 �, Revenues and Transfers $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 t Licenses and permits f Charges for services f Fines and forfeitures -04 Interest on investments -)K-- Other 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn 2007 2008 2009 2010 2011 City of Shorewood August 20, 2012 Page 9 A more detailed comparison for the last five years General fund expenditures and transfers as follows: Program 2007 2008 2009 2010 2011 of Total Per Capita Per Capita General government $ 1,253,080 $ 1,430,354 $ 1,384,712 $ 1,147,198 $ 1,306,948 24.5 % $ 179 $ 123 Public safety 1,263,921 1,352,254 1,392,139 1,392,923 1,460,664 27.4 200 204 Public works 718,111 760,272 669,578 859,069 866,413 16.3 119 108 Culture and recreation 190,919 229,252 267,407 263 256,601 4.8 35 47 Capital outlay 618,859 565,213 528,388 519,792 504,736 9.5 69 18 Debt service 47,900 7,890 5,425 2,959 - - - - Transfers out 670,000 885,000 1,019,773 1,002,369 930,409 17.5 127 Total expenditures and transfers out $ 4.762.790 $ 5,230,235 $ 5,267,422 $ 5,188,238 $ 5325,771 100.0 % $ 729 $ 500 The above chart compares the amount the City spends per capita, in comparison to a peer group. We have compiled peer group average fund balance information from approximately 120 fourth class cities (populations of 2,500 to 10,000). The peer group average is derived from information available on the website of the Office of the State Auditor. The functional expenditures and transfers from the past five years are presented graphically as follows: Expenditures and Transfers $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 t General government f Public safety f Public works —X-- Transfers out —#—Other 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn 2007 2008 2009 2010 2011 City of Shorewood August 20, 2012 Page 10 Debt Service Funds Debt Service funds are a type of governinental fund to account for the accumulation of resources for the payment of interest and principal on debt (other than enterprise fund debt). Debt Service funds may have one or a combination of the following revenue sources pledged to retire debt as follows: • Property taxes - Primarily for general City benefit projects such as parks and municipal buildings. Property taxes may also be used to fund special assessment bonds which are not fully assessed. • Tax increments - Pledged exclusively for tax increment /economic development districts. • Capitalized interest portion of bond proceeds - After the sale of bonds, the project may not produce revenue (tax increments or special assessments) for a period of one to two years, Bonds are issued with this timing difference considered in the form of capitalized interest. • Special assessments - Charges to benefited properties for various improvements In addition to the above pledged assets, other funding sources may be received by Debt Service funds as follows: 4 , • Residual project proceeds from the related capital projects fund • Investment earnings • State or Federal grants r' • Transfers from other funds The following summarizes the assets of each Debt Service fund with the bonds payable at year end: Total $ 31,179 $ 9,011,179 $ 10,170,000 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn Final Cash and Total Bonds Maturity Debt Description Investments Assets Outstanding Date 2007A Public Safety Building $ 21,882 $ 3,746,882 $ 3,725,000 2023 2007B Public Safety Building 2,889 3,867,889 3,865,000 2023 2007C Public Safety Building 3,195 1,393,195 1,390,000 2022 2008 Lease Revenue Bond 3,213 3,213 1,190,000 2028 Total $ 31,179 $ 9,011,179 $ 10,170,000 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 11 Special Revenue Fund Special revenue fund receive revenue from specific sources and expenditures for specific purposes. The City's only special revenue fund is the Southshore Community Center fund. At the end of 2011 the fund had a fund balance of $6,658 and a cash balance of $13,204. The fund increased $24,328 from 2010 due to a transfer in of $48,591 in 2011. Capital Projects Funds Capital projects funds account for the acquisition of capital assets or construction of major capital projects not being financed by proprietary funds. A summary of year end fund balances for all capital projects funds follows: Fund Balances December 31, Fund Major Community Infrastructure Nonmaj or Street Reconstruction Public Facilities Park Capital Improvement Equipment Replacement MSA Construction Technology Total 2011 2010 Increase (Decrease) 1 1,82 $ 1,867,783 $ (38,305) 1,481,482 1,311,707 169,775 178,089 196,080 (17,991) 150,958 :P 190,380 (39,422) 521,172 732,105 (210,933) 132,650 131,749 901 79,089 90,754 (11,665) Following is some of the si Street Reconstruction fund • $541,638 of • $700,000 of transfers in from other funds Equipment Replacement fund • $50,000 of transfers in from other funds • $271,992 of expenditures Park Capital Improvement fund • $42,000 of transfers in from other funds • $82,386 of expenditures $ 4,372,918 $ 4,520,558 $ (147,640) 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 12 Enterprise Funds Water Fund The results of the operations and cash position of the Water fund for the past three years are as follows: Change in net assets $ 162,665 28 $ 56,792 1 $ 28,198 6 % Cash and cash equivalents $ 3,557,705 $ 3,751,756 $_3, 8 3 7,4 6 5 Bonds payable $ 3,165,000 $ 2915,000 $ 2,675,000 Water Fund $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 2009 2010 2011 ■ Operating revenues ■ Operating expenses ■ Change in net assets ■ Cash and cash equivalents The operating margin has decreased the past two years. Operating expenses include depreciation of $273,673 in 2011, which is a noncash expense. The cash balance of the fund remains strong and increased due to cash flows provided by operating activities. The City should continue to monitor operations to ensure charges are sufficient to cover operating expenses, debt service and future projects. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn 2009 2010 2011 Total Percent Total Percent Total Percent Operating revenues $ 577,565 100 % $ 468,889 100 % $ 511,427 100 % Operating expenses 525,061 91 518,479 111 573,635 112 Operating income (loss) 52,504 9 (49,590) (11) (62,208) (12) Nonoperating revenues and connections fees 110,161 19 106,382 23 90,406 18 Change in net assets $ 162,665 28 $ 56,792 1 $ 28,198 6 % Cash and cash equivalents $ 3,557,705 $ 3,751,756 $_3, 8 3 7,4 6 5 Bonds payable $ 3,165,000 $ 2915,000 $ 2,675,000 Water Fund $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 2009 2010 2011 ■ Operating revenues ■ Operating expenses ■ Change in net assets ■ Cash and cash equivalents The operating margin has decreased the past two years. Operating expenses include depreciation of $273,673 in 2011, which is a noncash expense. The cash balance of the fund remains strong and increased due to cash flows provided by operating activities. The City should continue to monitor operations to ensure charges are sufficient to cover operating expenses, debt service and future projects. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 13 Sewer Fund The results of the operations and cash position of the Sewer fund for the past three years are as follows: $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $(1,000,000) $(2,000,000) 2009 2010 2011 ■ Operating revenues ■ Operating expenses ■ Change in net assets ■ Cash and cash equivalents The operating margin decreased during the current year due to an increase in operating expenses. The cash balance remains strong; however, it did decrease during the year. The decrease consisted of cash used by operations and acquisition of capital assets. The City should continue to monitor operations to ensure charges are sufficient to cover operating expenses, debt service and future projects. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn 2009 2010 2011 Total Percent Total Percent Total Percent Operating revenues $ 801,552 100 % $ 840,413 100 % $ 818,296 100 % Operating expenses 955,956 119 980,173 117 1,151,626 141 Operating loss (154,404) (19) (139,760) (17) (333,330) (41) Nonoperating revenues 50,844 6 43,070 5 28,753 4 Loss before transfers (103,560) (13) (96,690) (12) (304,577) (37) Transfers in - - 60,000 ^7 - - Transfers out (1,000,000) (125) - - - - Change in net assets $ (1,103,560) (138) % $ (36,690) (5) % $ (304,577) (37) % Cash and cash equivalents $ 3,666,489 $ 3,776,321 $ 3,544,245 Sewer Fund $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $(1,000,000) $(2,000,000) 2009 2010 2011 ■ Operating revenues ■ Operating expenses ■ Change in net assets ■ Cash and cash equivalents The operating margin decreased during the current year due to an increase in operating expenses. The cash balance remains strong; however, it did decrease during the year. The decrease consisted of cash used by operations and acquisition of capital assets. The City should continue to monitor operations to ensure charges are sufficient to cover operating expenses, debt service and future projects. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 14 Recycling Fund The results of the operations and cash position of the Recycling fund for the past three years are as follows: 2009 2010 2011 Total Percent Total Percent Total Percent Operating revenues $ 64,992 100 % $ 146,002 100 % $ 151,894 100 % Operating expenses 99,286 153 173,896 119 174,857 115 Operating loss (34,294) (53) (27,894) (19) (22,963) (15) Nonoperating revenues 23,936 37 24,216 17 33,728 22 Change in net assets $ (10,358) (15) % $ (3,678) (3) % $ 10,765 7 % Cash and cash $200,000 $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 2009 2010 2011 Operating revenues Nonoperating revenues —*--Operating expenses The cash balance increased $9,756 during the year due to an improvement in cash provided by operating activities. We recommend the City monitor cash flows to ensure sufficient resources to cover expenses. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 15 Storini ater Management Utility Fund The results of the operations and cash position of the Stolrnwater Management Utility fund for the past three years are as follows: Stormwater Management Utility Fund $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 2009 2010 2011 Operating revenues E Operating expenses E Cash and cash equivalents The cash balance in the fund decreased $451,376 due to acquisition of capital assets of $418,085 and increased operating expenses. We recommend the City monitor cash flows to ensure sufficient resources to cover expenses. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn 2009 2010 2011 Total Percent Total Percent Total Percent Operating revenues $ 191,032 100 % $ 198,470 100 % $ 195,970 100 % Operating expenses 106,847 56 131,107 66 233,035 119 Operating income (loss) 84,185 44 67,363 34 (37,065) (19) Nonoperating revenues 10,773 6 10,962 6 3,982 2 Change in net assets $ 94,958 50 $ 78,325 39 % $ (33,083) (17) Cash and cash equivalents $ 571,128 $ 665,518 $ 214,142 Stormwater Management Utility Fund $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 2009 2010 2011 Operating revenues E Operating expenses E Cash and cash equivalents The cash balance in the fund decreased $451,376 due to acquisition of capital assets of $418,085 and increased operating expenses. We recommend the City monitor cash flows to ensure sufficient resources to cover expenses. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 16 Ratio Analvsis The following captures a few ratios from the City's financial statements that give some additional information for trend and peer group analysis. The peer group average is derived from information we requested and compiled from the Office of the State Auditor for Cities of the 4 class (population 2,500 — 10,000). The majority of these ratios facilitate the use of economic resources focus and accrual basis of accounting at the government -wide level. A combination of solvency (ability to pay its long -term obligations), funding (comparison of financial amounts and economic indicators to measure changes in financial capacity over time) and common -size (comparison of financial data with other cities) ratios are shown below. Ratio Calculation Source 2008 2009 2010 2011 Debt to assets Debt service coverage Debt per capita Total liabilities /total assets Government -wide 45 % 35% 31% 30% outlay / population 34% 34% 34% n a Net cash provided by operations/ Enterprise funds 96% 125% 108% 91% enterprise fund debt payments 261 % 90% n.,'a Bonded debt /population Government- $ _ 8 $ 2,171 $ 1,876 $ 1.758 Taxes per capita Tax revenues /population Current expenditures per capita Governmental fund current 952.835.9090 Fax 952, 335.3261 www.aemcpas,c atn expenditures / population Capital expenditures per capita Governmental fund capital $ 2,774 outlay / population Capital assets % left to Net capital assets/ depreciate - Governmental gross capital assets Capital assets % left to Net capital assets/ depreciate - Business -type gross capital assets Represents the City of Shorewood Peer Group ratio 401 952.835.9090 Fax 952, 335.3261 www.aemcpas,c atn $ 2, $ 2,713 $ 2,774 n vernmen de $ 6 2 $ 626 $ 649 $ 648 $ 401 $ 399 $ 458 n %a Governmental funds $ 497 $ 498 $ 512 $ 544 $ 663 $ 625 $ 624 n/a Governmental funds $ 284 $ 258 $ 284 $ 199 $ 323 $ 310 $ 265 n/a Government -wide 32% 31% 31% 29% 70% 68% 68% n/a Government -wide 51% 49% 47% 46% 67% 67% 68% n/a 952.835.9090 Fax 952, 335.3261 www.aemcpas,c atn City of Shorewood August 20, 2012 Page 17 Debt -to- Assets Leverage Ratio (Solvency Ratio) The debt -to- assets leverage ratio is a comparison of a City's total liabilities to its total assets or the percentage of total assets that are provided by creditors. It indicates the degree to which the City's assets are financed through borrowings and other long -term obligations (i.e. a ratio of 50 percent would indicate half of the assets are financed with outstanding debt). Debt Service Coverage Ratio (Solvency Ratio) The debt coverage ratio is a comparison of cash generated by operations to total debt service payments (principal and interest) of enterprise funds. This ratio indicates if there are sufficient cash flows from operations to meet debt service obligations. Except in cases where other nonoperating revenues (i.e. taxes, assessments, transfers from other funds, etc.) are used to fund debt service payments, an acceptable ratio would be above 100 percent. Bonded Debt per Capita (Funding Ratio) This dollar amount is arrived at by dividing the total bonded debt by the population of the City and represents the amount of bonded debt obligation for each citizen of the City at the end of the year. The higher the amount, the more resources are needed in the future to retire these obligations through taxes, assessments or user fees. The increase in 2007 is due to the refunding bonds that were issued in 2007 to refund bonds in 2009. Taxes per Capita (Funding Ratio) 800-1 This dollar amount is arrived at by dividing the total tax revenues by the population of the City and represents the amount of taxes for each citizen of the City for the year. The higher this amount is, the more reliant the City is on taxes to fund its operations. Current Expenditures per Capita (Funding Ratio) This dollar amount is arrived at by dividing the total current governmental expenditures by the population of the City and represents the amount of governmental expenditure for each citizen of the City during the year. Since this is generally based on ongoing expenditures, we would expect consistent annual per capita results. Capital Expenditures per Capita (Funding Ratio) This dollar amount is arrived at by dividing the total governmental capital outlay expenditures by the population of the City and represents the amount of capital expenditure for each citizen of the City during the year. Since projects are not always recurring, the per capita amount will fluctuate from year to year. Capital Assets Percentage (Common -size Ratio) This percentage represents the percent of governiental or business -type capital assets that are left to be depreciated. The lower this percentage, the older the City's capital assets are and may need major repairs or replacements in the near future. A higher percentage may indicate newer assets being constructed or purchased and may coincide with higher debt ratios or bonded debt per capita. 952.835.9090 • Fax 952.835.3261 w ww.aemc pas. corn City of Shorewood August 20, 2012 Page 18 Future Accounting Standard Changes GASB Statement No. 60 -Accounting and Financial Reporting for Service Concession Arrangements Summary The objective of this Statement is to improve financial reporting by addressing issues related to service concession arrangements between a transferor (a government) and an operator (governmental or nongovernmental entity) in which (1) the transferor conveys to an operator the right and related obligation to provide services through the use of infrastructure or another public asset (a "facility ") in exchange for significant consideration and (2) the operator collects and is compensated by fees from third parties. This Statement also provides guidance for governments that are operators in a service concession arrangement. This Statement requires disclosures about a service concession arrangement including a general description of the arrangement and information about the associated assets, liabilities, and deferred inflows, the rights granted and retained, and guarantees and commitments. The requirements of this Statement are effective for financial statements for periods beginning after December 15, 2011. The provisions of this Statement generally are required to be applied retroactively for all periods presented. How the Changes in This Statement Will Improve Financial Reporting The requirements of this Statement improve financial reporting by establishing recognition, measurement, and disclosure requirements for SCAB for both transferors and governmental operators, requiring governments to account for and report SCAB in the same manner, which improves the comparabilih of financial statements. GASB Statement No. 61 - The Financial Reporting Entity: Omnibus an Amendment of GASB Statements No. 14 and No. 34 Summary The objective of this Statement is to improve financial reporting for a governmental financial reporting entity. The requirements of Statement No. 14 and the related financial reporting requirements of Statement No. 34, were amended to better meet user needs and to address reporting entity issues that have arisen since the issuance of those Statements. This Statement modifies certain requirements for inclusion of component units in the financial reporting entity. This Statement also amends the criteria for reporting component units as if they were part of the primary government (that is, blending) in certain circumstances. This Statement clarifies the reporting of equity interests in legally separate organizations as well. It requires a primary govermnent to report its equity interest in a component unit as an asset. The provisions of this Statement are effective for financial statements for periods beginning after June 15, 2012. Earlier application is encouraged. How the Changes in This Statement Will Improve Financial Reporting The requirements of this Statement result in financial reporting entity financial statements being more relevant by improving guidance for including, presenting, and disclosing information about component units and equity interest transactions of a financial reporting entity. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 19 Future Accounting Standard Changes - Continued GASB Statement No. 62 - Codification of Accounting and Financial Reporting Guidance Contained in Pre - November 30, 1989 FASB and AICPA Pronouncements Summary The objective of this Statement is to incorporate into the GASB's authoritative literature certain accounting and financial reporting guidance that is included in the following pronouncements issued on or before November 30, 1989, which does not conflict with or contradict GASB pronouncements: 1. Financial Accounting Standards Board (FASB) Statements and Interpretations. 2. Accounting Principles Board Opinions. 3. Accounting Research Bulletins of the American Institute of Certified Public Accountants' (AICPA) Committee on Accounting Procedure. This Statement also supersedes Statement No. 20, Accounting and Financial Reporting for Proprietary Funds and Other Govermnental Entities That Use Proprietary Fund Accounting. The requirements of this Statement are effective for financial statements for periods beginning after December 15, 2011. Earlier application is encouraged. The provisions of this Statement generally are required to be applied retroactively for all periods presented. How the Changes in This Statement Will Improve Financial Reporting The requirements in this Statement will improve financial reporting by contributing to the GASB's efforts to codify all sources of generally accepted accounting principles for state and local governments so that they derive from a single source. GASB Statement No. 63 - Financial Reporting ofDeferred Outflows of Resources, Deferredlnflows of Resources, and Net Position Summary This Statement provides financial reporting guidance for deferred outflows of resources and deferred inflows of resources. Previous financial reporting standards do not include guidance for reporting those financial statement elements, which are distinct from assets and liabilities. How the Changes in This Statement Will Improve Financial Reporting The requirements of this Statement will improve financial reporting by standardizing the presentation of deferred outflows of resources and deferred inflows of resources and their effects on a government's net position. 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn City of Shorewood August 20, 2012 Page 20 Future Accounting Standard Changes - Continued GASB Statement No. 64 - Derivative Instruments: Application of Hedge Accounting Termination Provisions - an Amendment of GASB Statement No. 53 Summary The objective of this Statement is to clarify whether an effective hedging relationship continues after the replacement of swap counterparty or a swap counterparty's credit support provider. This Statement sets forth criteria that establish when the effective hedging relationship continues and hedge accounting should continue to be applied. The provisions of this Statement are effective for financial statements for periods beginning after June 15, 2011. Earlier application is encouraged. How the Changes in This Statement Will Improve Financial Reporting The requirements of this Statement enhance comparability and improve financial reporting by clarifying the circumstances in which hedge accounting should continue when a swap counterparty, or swap counterpartv's credit support provider, is replaced. This report is intended solely for the infonnation and use of the Council, management and the Minnesota Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. Our audit would not necessarily disclose all weaknesses in the system because it was based on selected tests of the accounting records and related data. The comments and recommendations in the report are purely constructive in nature, and should be read in this context. If you have any questions or wish to discuss any of the items contained in this letter, please feel free to contact us at your convenience. We wish to thank you for the opportunity to be of service and for the courtesy and cooperation extended to us by your staff. August 20, 2012 Minneapolis, Minnesota ABDO, EICK & MEYERS, LLP Certified Public Accountants 952.835.9090 • Fax 952.835.3261 w ww. aemc pas. corn CITY OF SHOREWOOD SHOREWOOD, MINNESOTA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2011 REPORT PREPARED BY BRUCE DEJONG, FINANCE DIRECTOR/TREASURER MEMBER OF GOVERNMENT FINANCE OFFICERS ASSOCIATION OF THE UNITED STATES AND CANADA THIS PAGE IS LEFT BLANK INTENTIONALLY CITY OF SHOREWOOD, MINNESOTA COMPREHENSIVE ANNUAL FINANCIAL REPORT TABLE OF CONTENTS FOR THE YEAR ENDED DECEMBER 31, 2011 INTRODUCTORY SECTION Exhibit Page No. Elected and Appointed Officials 4 Organization Chart 5 Letter of Transmittal 7 Certification of Achievement for Excellence in Financial Reporting 12 FINANCIAL SECTION Independent Auditor's Report 15 Management's Discussion and Analysis 19 Basic Financial Statements Government -wide Financial Statements Statement of Net Assets 1 33 Statement of Activities 2 34 Fund Financial Statements Governmental Funds Balance Sheet 3 38 Reconciliation of the Balance Sheet to the Statement of Net Assets 4 39 Statement of Revenues, Expenditures and Changes in Fund Balance 5 40 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities 6 42 General Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 7 43 Proprietary Funds Statements of Net Assets 8 44 Statements of Revenues, Expenses and Changes in Fund Net Assets 9 46 Statements of Cash Flows 10 48 Fiduciary Fund Statement of Net Assets 11 52 Notes to the Financial Statements 53 Combining and Individual Fund Financial Statements and Schedules Nonmajor Governmental Funds Combining Balance Sheet A -1 76 Combining Statement of Revenues, Expenditures and Changes in Fund Balances A -2 77 Nonmajor Capital Projects Funds Combining Balance Sheet B -1 80 Combining Statement of Revenues, Expenditures and Changes in Fund Balances B -2 82 Nonmajor Proprietary Funds Combining Statements of Net Assets C -1 86 Combining Statements of Revenues, Expenses and Changes in Fund Net Assets C -2 88 Combining Statements of Cash Flows C -3 90 General Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual D -1 94 Debt Service Funds Combining Balance Sheet E -1 100 Combining Schedule of Revenues, Expenditures and Changes in Fund Balances E -2 101 Agency Fund Combining Schedule of Changes in Assets and Liabilities F -1 102 Summary Financial Report Revenues and Expenditures for General Operations - Governmental Funds G -1 103 -1- CITY OF SHOREWOOD, MINNESOTA COMPREHENSIVE ANNUAL FINANCIAL REPORT TABLE OF CONTENTS - CONTINUED FOR THE YEAR ENDED DECEMBER 31, 2011 STATISTICAL SECTION (UNAUDITED) Net Assets by Component Changes in Net Assets Fund Balances of Governmental Funds Changes in Fund Balances of Governmental Funds Tax Capacity, Market Value and Estimated Actual Value of Taxable Property Property Tax Capacity Rates - Direct and Overlapping Governments Principal Taxpayers Property Tax Levies and Collections Ratio of Net Bonded Debt to Assessed Value and Net Bonded Debt Per Capita Ratios of General Bonded Debt Outstanding Computation of Direct and Overlapping Debt Legal Debt Margin Information Pledged- Revenue Coverage Demographic and Economic Statistics Principal Employers Full -Time Equivalent City Government Employees by Function Table Page No. Operating Indicators by Function Capital Asset Statistics by Function 1 108 2 110 3 114 4 116 5 118 6 120 7 122 8 124 9 125 10 126 11 127 12 128 13 130 14 131 15 132 16 134 17 136 18 138 -2- INTRODUCTORY SECTION CITY OF SHOREWOOD SHOREWOOD, MINNESOTA FOR THE YEAR ENDED DECEMBER 31, 2011 -3- CITY OF SHOREWOOD, MINNESOTA ELECTED AND APPOINTED OFFICIALS FOR THE YEAR ENDED DECEMBER 31, 2011 ELECTED Name Title Christine Lizee Mayor Richard Woodruff Council Member Scott Zerby Council Member Laura Hotvet Council Member Debbie Siakel Council Member APPOINTED Name Title Brian Heck Bruce DeJong City Administrator Finance Director/Treasurer -4- Term Expires 12/31/12 12/31/12 12/31/12 12/31/14 12/31/14 Organizational Chart -5- THIS PAGE IS LEFT BLANK INTENTIONALLY -6- August 20, 2012 CI'I'I' OF SHOREWOOD 5755 COUNTRY CLUB ROAD q SHOR WOOD, MINNESOTA 55331 -8927 • (952) 960 -7900 FAX (952) 474 -0128 • www.ci.shorewood.mn.us - cityha11@ci.shorewood.mn:us Honorable Mayor and Members of the City Council, City of Shorewood, Minnesota.. Mayor and City Council Members: The Comprehensive Annual Financial Report of the City of Shorewood, Minnesota, for the fiscal year ended December 31, 2011, .is hereby submitted. The report was prepared in accordance with accounting principles generally accepted in the United States of America (GAAP) as established by the Governmental Accounting Standards Board and meets the requirements of the Office of State Auditor. The report consists of management'. s representations concerning the finances of the City, Consequently, management assumes full responsibility for the completeness and reliability of the information presented in this report. To provide a reasonable basis for making these representations, management of the City :has established internal controls designed to protect the City's assets from loss; theft, or misuse, and to provide sufficient information for the preparation of these financial statements in conformity with.GAAP. Because the cost of internal controls should not outweigh the benefits, the City's internal .controls have been designed to provide reasonable, rather than absolute, assurance that the financial- statements are free of any material misstatements. As management, we assert that to the best of our knowledge and belief this financial report, is complete and reliable in all material respects. The City of Shorewood's financial statements have been audited by the firm of Abdo, Eick & Meyers; LLP, Certified Public Accountants. The goal of the audit was to provide reasonable assurance that the financial statements of the City for the year ended December 31, 2011, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial . statements, assessing the accounting principles used and significant estimates used by management; and .evaluating the overall financial statement presentation. Based upon the audit, the independent auditor concluded that there was reasonable basis for rendering an unqualified opinion that the City's financial statements, for the year ended December 31, 2011, are fairly presented in conformity with GAAP The independent auditor's report is presented at the front of the financial section of this report. ®% -7- 06 ® PRINTED ON RECYCLED PAPER GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD &A). The City's MD &A can be found in the financial section of this report immediately following the independent auditor's report. City Profile The City of Shorewood is a suburban community located southwest of the Twin Cities on the southern shore of Lake Minnetonka, a setting of rolling hills and picturesque lakes and creeks. Shorewood has a convenient location, a comprehensive system of highways, and is a short distance from downtown Minneapolis and St. Paul and the Minneapolis -St. Paul International Airport. The City is predominantly a residential community with limited commercial businesses and two commercial shopping malls. The City is 6 square miles in area and had an estimated population of 7,307 as of 2010. The City, which is currently 95% developed, continues to experience some growth in its residential base but, because of the limited availability of large tracts of land, this growth will come slowly through small developments such as the Christmas Lake Estates subdivision. Incorporated in 1956 as a city, the City of Shorewood operates under the Council- Administrator form of government. Policy making and legislative authority are vested in a governing council consisting of the mayor and four - member council, elected on a non - partisan basis. Council members serve four - year staggered terms, with two council members elected every two years. The mayor is elected to serve a two -year term. The City Administrator /Clerk is responsible for overseeing the day -to -day operations of the government, and to assign responsibility to City- staff for the efficient and effective delivery of City services. The Economic Development Authority (EDA) of the City was created in 2001 pursuant to Minnesota Statutes to carry out economic and industrial development and redevelopment consistent with policies established by the Council. Its board is comprised of members of the City Council. The EDA activities are blended and separate financial statements are not issued for this component unit. The City provides its residents and businesses with a broad range of municipal services consisting of police and fire protection, street maintenance, recreation programs, park maintenance, community and economic development, and administrative services, including building inspections. During 2011, the City operated four enterprises: a water utility, sanitary sewer, recycling, and storm water management utilities. Economic Conditions and Outlook Governance The City Council, in its leadership role, has effectively established a focus for government in Shorewood and has established overall goals and expectations for the City. The Council's calendar consists of three phases. The first phase is planning. It includes review of the previous year's work plan and identifies goals and priorities for the next twelve months. The second phase is capital finance planning; each year the ten -year Capital Improvement Program is reviewed and updated based upon priorities established in the first phase. Those projects are then incorporated into a financial management plan that includes both operating and capital spending plans to determine the overall feasibility of the plans and the effect of that spending on fund balances and tax levies. -8- The third phase is budgeting; the annual operating budget is developed based on decisions made in the first two phases. The annual budget serves as the foundation of the City of Shorewood's financial planning and control. Departments submit budget requests to Finance in June and the City Administrator presents the proposed budget to the City Council for review prior to September 15"' of each year. Budget work - sessions are held with the City Council in July and August. The City Council holds a Truth -in- Taxation public hearing on the proposed budget and adopts the final budget in December each year. The budget is prepared by fund and function. The City's department directors develop their budgets, with subsequent review and input from the City Administrator and Finance Director. Any changes in the overall budget must be approved by the City Council. Cooperative Public Service Delivery Shorewood is committed to working cooperatively with other Lake Minnetonka area cities to carefully consider methods to efficiently deliver public services. The City has various contractual arrangements with other governmental jurisdictions and with private entities for providing many of these services. The City is also involved in cooperative employee training, disaster preparedness and other areas of mutual concern as an active participant in the Lake Minnetonka area. The City of Shorewood, along with the cities of Deephaven, Excelsior, Greenwood, and Tonka Bay, has been a member of the Excelsior Fire District since 2000. The Excelsior Fire District is a joint powers organization. A combined police and fire public safety building that serves the South Lake Minnetonka Area cities was completed in late 2003. The City has been a member city of the South Lake Minnetonka Police Department (SLMPD) since its inception in 1973. The other members of this joint powers organization are the cities of Excelsior, Greenwood, and Tonka Bay. The City contracts with Hennepin County for property assessment services. The Hennepin County Assessor analyzes property sales information, sets taxable values, and handles the valuation appeal process. Debt Administration' As of December 31, 2011, the City's debt outstanding totaled $12,845,000. Of this total, $2,675,000 is General Obligation Water Revenue bonds issued in 1996, 2005, and 2006. The proceeds from these bonds financed water system extensions and improvements and will be repaid from special assessments and water rate revenues. The remaining outstanding debt balance of $10,170,000 is EDA Lease Revenue Advance Refunding bonds issued in 2007 for the public safety buildings and EDA Lease Revenue bonds issued in 2008 for remodeling City Hall. These bonds will be repaid from lease payments from the Excelsior Fire District, South Lake Minnetonka Police Department, and the City of Shorewood. The City of Shorewood's bond rating was upgraded to Aa2 from Aa3 in July, 2008, by Moody's Investors Service. At that time, Moody's also upgraded the Shorewood Economic Development Authority (EDA) bond rating to Aa3 from Al, based upon the City's pledge to make the lease payments subject to annual appropriation in the City's operating budget, and the fact that a city hall facility is an essential part of a municipality. -9- Long -term Financial Planning The City has implemented various financial /budgetary policies to guide the City Council and staff when making financial decisions to ensure the long -term stability and flexibility of City finances and operations. These policies include the following: • The original budget should be balanced with revenues equal to expenditures. • By policy, the City Council has set the fund balance level in the General Fund 55 -60% of the next years' expenditure budget. This policy ensures the long -term economic stability of the organization by providing adequate working capital given the periodic nature of tax receipts and by providing for unexpected shortfalls or emergencies. In accordance with this policy, the City Council may use up to 3% of any General Fund reserves in excess of 60% to reduce the budgeted tax levy, or for one -time projects, or transfer to any of the city's capital funds. • The City will maintain a ten -year capital improvement plan to provide for capital asset acquisition, maintenance, replacement, and retirement. • The City will continue to accumulate resources for future capital equipment and improvement projects with operating transfers to various capital project funds in 2011. Budgeted transfers for capital improvement purposes during 2011 were $792,000. Major Initiatives W The City implemented a 10 year Financial Management Plan. This is a comprehensive review of all funds of the city on both an operational and capital spending basis. It compares spending plans against revenue sources to detennine how planned outlays compare against estimated revenues and what additional resources may be necessary to accomplish long -term balanced budgets. Other initiatives during the year included the following: • The City of Shorewood operated the Southshore Community Center for the entire year of 2011. The Center was built in the late 1990s as a joint venture by the following five Lake Minnetonka Area Cities: Shorewood, Excelsior, Tonka Bay, Deephaven, and Greenwood. Until recently, the Center was leased to an organization that emphasized senior programming. Many of the senior - oriented programs still remain during the day, and these are a critical component, but Center renovations were made to attract new renters, including businesses, community education classes, and wedding, birthday, and graduation parties. Shorewood has contracted with new management for the Southshore Center, and has committed to operate through December, 2012. New programs have been developed to attract all ages. The Southshore Center's revived use by community residents of all ages has generated new enthusiasm and participation. • The City of Shorewood implemented a 20 year road reconstruction plan in 2011. Specifically, the goal of the program is to repair, through reconstruction or reclamation, roads that score two (2) or lower out of a possible 10 points on the PASER evaluation system. The Council directed staff to evaluate methods for funding the program. Staff is reviewing various options including transfers from other funds and increased tax levies. Certificate of Achievement The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Shorewood for its comprehensive annual financial report (CAFR) for the fiscal year ended December 31, 2010. -10- The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report whose contents conform to program standards. Such comprehensive annual financial report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year. The City of Shorewood has received a Certificate of Achievement for the past eighteen consecutive years. We believe our current report continues to conform to the Certificate of Achievement program requirements, and we are submitting it to the GFOA to determine its eligibility for another certificate. Acknowledgments I would like to express my appreciation to the employees of the Finance and Administration departments for their contribution to the preparation of this report. We would also like to thank the Mayor and Council members for their continued support in planning and conducting the financial operations of the City in a responsible and prudent manner. Respectfully submitted, Bruce M. DeJong Finance -11- Certificate of Achievement for Excellence in Financial Reporting Presented to City of Shorewood Minnesota For its Comprehensive Annual Financial Report for the Fiscal Year Ended December 31, 2010 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to govennnent units and public employee retirement systems whose comprehensive animal financial reports (CAFRs) achieve the highest standards in goveininent accounting and financial reporting. C'E o OP 1K U?IINO STATES w AND Mk President ILL A& Executive Director -12- FINANCIAL SECTION CITY OF SHOREWOOD SHOREWOOD, MINNESOTA FOR THE YEAR ENDED DECEMBER 31, 2011 D -13- THIS PAGE IS LEFT BLANK INTENTIONALLY -14- ARDO E1Ck & I1 I -I 1! DYERS LLP Certified Public Accountants & Consultants 5201 Eden Avenue Suite 250 Edina, MN 55436 INDEPENDENT AUDITOR'S REPORT Honorable Mayor and Council City of Shorewood, Minnesota We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Shorewood, Minnesota (the Cite), as of and for the year ended December 31, 2011, which collectively comprise the City's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the City's management. Our responsibility is to express opinions on these financial statements based on our audit. The prior year's comparative information has been derived from the City's 2010 financial statements and, in our report dated July 25, 2011; we expressed unqualified opinions on the respective proprietary fund financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City as of December 31, 2011, and the respective changes in financial position and cash flows, where applicable, thereof and the budgetary comparison for the General fund for the year then ended in conformity with accounting principles generally accepted in the United States of America. As described in the Note 7 to the basic financial statements, the City adopted the provisions of Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, for the year ended December 31, 2011. Adoption of the provision of this statement results in significant changes to the classifications of the components of fund balances. Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis starting on page 19 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com -15- THIS PAGE IS LEFT BLANK INTENTIONALLY -16- C A Li-1 0 Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements as a whole. The introductory section, combining and individual fund financial statements and schedules, and statistical section are presented for purposes of additional analysis and are not a required part of the financial statements. The combining and individual fund financial statements and schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. The introductory section and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. August 20, 2012 Minneapolis, Minnesota ABDO, EICK & MEYERS, LLP Certified Public Accountants 952.835.9090 • Fax 952.835.3261 -17- w ww.aemc pas. corn THIS PAGE IS LEFT BLANK INTENTIONALLY -18- Management's Discussion and Analysis As management of the City of Shorewood, Minnesota, (the City), we offer readers of the City's financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended December 31, 2011. Financial Highlights • The assets of the City exceeded its liabilities at the close of the most recent fiscal year by $32,050,820 (net assets). Of this amount, $16,151,538 (unrestricted net assets) may be used to meet the City's ongoing obligations to residents and creditors. • The City's total net assets decreased $888,813, due to a negative variance in both governmental and business activities. • As of the close of the current fiscal year, the City's governmental funds reported combined ending fund balances of $7,898,262 , a decrease of $227,971 in comparison with the prior year. This decrease is primarily the result of capital expenditures in nonmajor governmental funds. Approximately 43.6 percent of this total amount, $3,440,227, is unassigned and available for spending at the City's discretion. • At the end of the current fiscal year, unassigned fund balance for the General fund was $3,440,227, or 78.3 percent of total 2011 budgeted expenditures. The City has a policy to maintain a General fund working capital balance of 55.0 - 60.0 percent of expenditures. • The City's total debt decreased $870,096, or 6.3 percent during the current fiscal year. The key factor in this decrease was annual principal and interest payments. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City's basic financial statements. The City's basic financial statements comprise three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplemental information in addition to the basic financial statements themselves. -19- The financial statements also include notes that explain some of the information in the financial statements and provide more detailed data. The statements are followed by a section of combining and individual fund financial statements and schedules that further explains and supports the information in the financial statements. Figure I illustrates how the required parts of this annual report are arranged and relate to one another. In addition to these required elements, we have included a section with combining and individual fund financial statements and schedules that provide details about nonmajor governmental funds, which are added together and presented in single columns in the basic financial statements. Figure 1 Required Components of the City's Annual Financial Report Management's Discussion and Analysis Government -wide Financial Statements Fund Financial Statements Required Supplementary Information Notes to the Financial Statements Summary Detail -20- Figure 2 summarizes the major features of the City's financial statements, including the portion of the City government they cover and the types of information they contain. The remainder of this overview section of management's discussion and analysis explains the structure and contents of each of the statements. Figure 2 Major features of the Government -wide and Fund Financial Statements IF Government -wide financial statements. The government -wide financial statements are designed to provide readers with a broad overview of the City's finances, in a manner similar to a private- sector business. The statement of net assets presents information on all of the City's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The statement of activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cashflows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). Both of the government -wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenue (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the City include general government, public safety, public works, culture and recreation, and interest on long -term debt. The business -type activities of the City include water, sewer, recycling, stormwater management utility and liquor operations. Liquor operations actually ceased in 2007, and this fund consisted of the remaining assets from the sale of the operations. -21- Fund Financial Statements Government -wide Governmental Funds Proprietary Funds Statements Scope Entire City government The activities of the City that Activities the City operates (except fiduciary funds) and are not proprietary or similar to private businesses, the City's component units fiduciary, such as police, fire such as the water and sewer and parks system Required financial • Statement of Net Assets • Balance Sheet + Statements of Net Assets statements • Statement of Activities • Statement of Revenues, • Statements of Revenues, Expenditures, and Expenses and Changes in Changes in Fund Fund Net Assets Balances • Statements of Cash Flows Accounting Basis and Accrual accounting and Modified accrual accounting Accrual accounting and measurement focus economic resources focus and current financial economic resources focus resources focus Type of asset/liability All assets and liabilities, both Only assets expected to be All assets and liabilities, both information financial and capital, and used up and liabilities that financial and capital, and short-term and long -term come due during the year or short-term and long -term _ soon thereafter: no capital assets included Type of in flow /out flow All revenues and expenses Revenues for which cash is All revenues and expenses information during year, regardless of received during or soon after during the year, regardless of when cash is received or paid the end of the year; when cash is received or paid expenditures when goods or services have been received and payment is due during the year or soon thereafter IF Government -wide financial statements. The government -wide financial statements are designed to provide readers with a broad overview of the City's finances, in a manner similar to a private- sector business. The statement of net assets presents information on all of the City's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The statement of activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cashflows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). Both of the government -wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenue (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the City include general government, public safety, public works, culture and recreation, and interest on long -term debt. The business -type activities of the City include water, sewer, recycling, stormwater management utility and liquor operations. Liquor operations actually ceased in 2007, and this fund consisted of the remaining assets from the sale of the operations. -21- The government -wide financial statements include not only the City itself (known as the primary government), but also a legally separate Economic Development Authority (EDA) for which the City is financially accountable. The EDA, although legally separate, functions for all practical purposes as a department of the City, and therefore has been included as an integral part of the primary government. The government -wide financial statements start on page 33 of this report. Fund financial statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. All of the funds of the City can be divided into three categories: governmental funds, proprietary funds and fiduciary funds. Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near -term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near -term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental fiends with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long -term impact by the government's near -term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City maintains 10 individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures and changes in fund balances for the General, Debt Service, and Community Infrastructure funds, which are considered to be major funds. Data from the other eight governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these nonmajor governmental funds is provided in the form of combining statements or schedules elsewhere in this report. The City adopts an annual appropriated budget for its General fund. A budgetary comparison statement has been provided for the General fund to demonstrate compliance with this budget. J The basic governmental fund financial statements start on page 38 of this report Proprietary funds. The City maintains one type of proprietary fund. Enterprise funds are used to report the same functions presented as business -type activities in the government -wide financial statements. The City uses enterprise funds to account for its water, sewer, recycling, stormwater management utility and liquor operations. Proprietary funds provide the same type of information as the government -wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for each of the enterprise funds which are considered to be major funds of the City. The basic proprietary fund financial statements start on page 44 of this report. Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the City. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the City's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The basic fiduciary fund financial statements can be found on page 52 of this report. Notes to the financial statements. The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. The notes to the financial statements start on page 53 of this report. Other information. The combining statements referred to earlier in connection with nonmajor governmental funds are presented following the notes to the financial statements. Combined and individual fund financial statements and schedules starts on page 76 of this report. -22- Government -wide Financial Analysis As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the City, assets exceeded liabilities by $32,050,820 at the close of the most recent fiscal year. Of the City's net assets 49.6 percent reflects its investment in capital assets (e.g., land, buildings, machinery and equipment), less any related debt used to acquire those assets that is still outstanding. The City uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. City of Shorewood's Summary of Net Assets Net assets poll Invested in capital assets, net of related debt 9,223,669 9,525,991 (302,322) 6,675,613 6,494,996 180,617 Unrestricted 7,964,703 8,252,497 (287,794) 8,186,835 8,666,149 (479,314) Total net assets $ 17,188,372 $ 17,778,488 $ (590,116) $ 14,862,448 $ 15,161,145 $ (298,697) The balance of unrestricted net assets is $16,151,538. This may be used to meet the City's ongoing obligations to citizens and creditors. -23- Governmental Activities Business -type Activities Increase Increase 2011 2010 (Decrease) 2011 2010 (Decrease) Assets Cash and temporary investments $ 7,596,833 $ 8,125,269 $ (528,436) $ 7,482,041 $ 8,123,977 $ (641,936) Cash with fiscal agent 6,504 7,375 (871) 166,957 113,008 53,949 Receivables 9,486,472 9,965,080 (478,608) 636,382 656,693 (20,311) Prepaids 48,000 49,060 (1,060) - - - Land held for resale 150,068 - 150,068 - - - Deferred charges 155,198 166,883 (11,685) 53,602 61,867 (8,265) Capital assets 10,413,669 10,765,991 (352,322) 9,350,613 9,409,996 (59,383) Total assets 27,856,744 29,079,658 1 222,91 17,689,595 18,365,541 (675,946) Liabilities Noncurrent liabilities 10,354,782 10,984,878 (630,096) 2,675,000 2,915,000 (240,000) Other liabilities 313,590 316,292 (2,702) 152,147 289,396 (137,249) Total liabilities 10,668,372 11,301,170 (632,798) 2,827,147 3,204,396 (377,249) Net assets poll Invested in capital assets, net of related debt 9,223,669 9,525,991 (302,322) 6,675,613 6,494,996 180,617 Unrestricted 7,964,703 8,252,497 (287,794) 8,186,835 8,666,149 (479,314) Total net assets $ 17,188,372 $ 17,778,488 $ (590,116) $ 14,862,448 $ 15,161,145 $ (298,697) The balance of unrestricted net assets is $16,151,538. This may be used to meet the City's ongoing obligations to citizens and creditors. -23- Governmental activities. Governmental activities decreased the City's net assets by $590,116. Key elements of this increase are as follows: City of Shorewood's Changes in Net Assets -24- Governmental Activities Business -type Activities Increase Increase 2011 2010 (Decrease) 2011 2010 (Decrease) Revenues Program revenues Charges for services $ 732,114 $ 736,372 $ (4,258) $ 1,840,253 $ 1,858,314 $ (18,061) Operating grants and contributions 113,717 99,114 14,603 33,586 28,762 4,824 Capital grants and contributions - 114,330 (114,330) 15,000 - 15,000 General revenues Property taxes 4,733,948 4,744,348 (10,400) - - - Grants and contributions not restricted to specific programs 4,751 4,487 264 - - - Unrestricted investment earnings 56,705 132,359 (75,61j^ 345 85,080 (22,735) Gain on sale of capital assets 28,500 31,130 30) - - - Total revenues 5,669,735 5,862,140 (192,4 1,951 1,972,156 (20,972) Expenses General government 1,405,791 1,235.098 170,693 - - - Public safety 1960,894 1,893,413 67,481 - - - Public works 2,031,136 2,231,473,r (200,337) - - - Culture and recreation 412,257 452,437 (40,180) - - - Interest on long -term debt 449J73 474,082 (24,309) - - - Water - - - 690,363 643,886 46,477 Sewer - - - 1,151,626 980,173 171,453 Recycling - - - 174,857 173,896 961 Stormwater management utili - - - 233,035 131,107 101,928 Liquor - - - - 25 (25) Total expenses 6,259,851 6,286,503 (26,652) 2 1,929,087 320,794 Increase (decrease) in net assets before transfers (590,116) (424,363) (165,753) (298,697) 43,069 (341,766) Transfers - 813,431 (813,431) - (813,431) 813,431 Change in net assets (590,116) 389,068 (979,184) (298,697) (770,362) 471,665 Net assets, January 1 17,778,488 17,389,420 389,068 15,161,145 15,931,507 (770,362) Net assets, December 31 $ 17,188,372 $ 17,778,488 $ (590,116) $ 14,862,448 $ 15,161,145 $ (298,697) -24- The following graph depicts various governmental activities and shows the revenue and expenses directly related to those activities. Expenses and Program Revenues - Governmental Activities $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 • Expenses NProgram revenues Revenues by Source - Governmental Activities Grants and contributions not restricted specific prof 1.0% Unrestricted Charges for investment services earnings 13 Wn Operating grants and contributions 2.0% Property taxes 83.9%0 -25- General government Public safety Public works Culture and Interest on long -term recreation debt Business -type activities. Business -type activities decreased the City's net assets by $298,697. Expenses and Program Revenues - Business -type Activities $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 ■ Expenses ■ Programs revenues Revenues by Source - 'ness -t Activities apital grants and contributions Unrestricted investment 0.8% earnings 3.2% -26- Operating grants and contributions 1.7% Water Sewer Recycling Storinwater Liquor management utility Financial Analysis of the Government's Funds As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements Governmental funds. The focus of the City's governmental funds is to provide information on near -term inflows, outflows and balances of spendable resources. Such information is useful in assessing the City's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City's governmental funds reported combined ending fund balances of $7,898,262, a decrease of $227,971 in comparison with the prior year. Approximately 44 percent of this total amount, $3,440,227 constitutes unassigned fund balance, which is available for spending at the City's discretion. The remaining fund balance is made up of the following: 1) Nonspendable ($198,068), 2) Restricted ($30,439), and 3) Assigned ($4,229,528). The General fund is the chief operating fund of the City. At the end of the current year, the fund b glance of the General fund was $3,488,227. As a measure of the General fund's liquidity, it may be useful to compare both unassigned fund balance and total fund balance to total fund expenditures. Total fund balance represents 78.3 percent of same year fund expenditures. The fund balance of the City's General fund decreased $38,765 during the current fiscal year. The Debt Service fund has a total fund balance of $30,439, all of which is restricted for the payment of debt service. The decrease in fund balance of $65,894 was in line with the City's debt service financing plan. The Community Infrastructure fund has a fund balance of $1,829,478. The fund balance decreased $38,305 during the current fiscal year due to transfers out of $54,132. Proprietary funds. The City's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. Unrestricted net assets of the enterprise funds at the end of the year amounted to $8,186,835. The total decrease in net assets for the funds was $298,697. Other factors concerning the finances of this fund have already been addressed in the discussion of the City's business -type activities. General Fund Budgetary Highlights The City's General fund budget was not amended during the year. The budget called for the planned use of General fund reserves in the amount of $146,989. Revenues were over budget by $165,111 and expenditures were over budget by $22,428. The actual amounts were different from the final budget amounts because of the following: • The largest positive variances in revenue were related to refunds and reimbursements and non - business licenses and permits, which were over budget by $83,021 and $66,376. • There were ten departments that experienced a negative budget variance. The largest negative expenditure variance was related to City clerk/elections which was $43,349 over budget due to personal services. -27- Capital Asset and Debt Administration Capital assets. The City's investment in capital assets for its governmental and business -type activities as of December 31, 2011, amounts to $19,764,282 (net of accumulated depreciation). This investment in capital assets includes land, structures, improvements, machinery and equipment, park facilities, and roads. Major capital asset events during the current fiscal year included the following: • Street Improvements (Nelsine Drive, Meadowview Lane, Wild Rose Lane) • Vine Hill Road Milling Project • 2011 Park Improvements • Disposal and purchase Caterpiller Loader • Lift Station Improvements • LED Monument sign for the Southshore Community Center Additional information on the City's capital assets can be found in Note 3 C starts on page 64 of this report. City of Shorewood's Capital Assets (net of depreciation) Governmental Activities 2011 2010 Land $ 741,826 $ 741,826 Construction in progress 52,145 541,597 Buildings 2,424,026 2,508,239 Improvements other than building 365,799 290,714 Machinery and equipment 652,216 480,090 Infrastructure 6,177,657 6,203,525 Business -type Activities Increase Increase (Decrease) 2 1 2010 (Decrease) $ - $ 434,113 (489,452) 174,603 (84,213) 75,085 172,126 (25.868) $ 404,392 $ 29,721 280,713 (106,110) 15,922 (6,673) 8,708,969 23,679 Total $ 10,413.669 $ 10,765,991 $ (352,322) $ 9,350,613 $ 9,409,996 $ (59,383) Long -term debt. At the end of the current fiscal year, the City had total bonded debt outstanding of $12,845,000. Of this amount, $10,170,000 is lease revenue bonds and $2,675,000 is general obligation revenue bonds. While all of the City's bonds have dedicated revenue streams pledged to repayment, the general obligation revenue bonds are all backed by the full faith and credit of the City. City of Shorewood's Outstanding Debt Governmental Activities General obligation revenue bonds Lease revenue bonds Compensated absences payable Total Increase 2011 2010 (Decrease) 10,170,000 10,795,000 (625,000) 184,782 189,878 (5,096) 9,249 8,732,648 Business -type Activities Increase 2011 2010 (Decrease) 2,675,000 $ 2,915,000 $ (240,000) $ 10,354,782 $ 10,984,878 $ (630,096) $ 2,675,000 $ 2,915,000 $ (240,000) Minnesota statutes limit the amount of net general obligation debt a City may issue to 3 percent of the market value of taxable property within the City. Net debt is debt payable solely from ad valorem taxes. Additional information on the City's long -term debt can be found in Note 3D starts on page 67 of this report. -28- Economic Factors and Next Year's Budgets and Rates • The City is experiencing a decrease in property values on higher value properties, but lower value home prices seem to be stabilizing. • Unemployment trends in the region compare favorably to national indices. • The 2012 budget was developed to continue using General Fund balance to bring the overall balance down to the policy level while continuing to provide the same basic service levels to the public. • Property tax revenues for the 2012 budget were unchanged from the 2011 budget. All of these factors were taken into account in preparing the City's budget for the 2012 fiscal year During the 2011 fiscal year, the fund balance in the General fund decreased by $66,284. This amount was less than the budgeted use of fund balance of $146,989. This planned use of fund balance in accordance with the Fund Balance Policy adopted by the City Council. Other possible uses of available fund balance over the policy level include one -time projects, and transfers to capital project funds as determined by the City Council. Requests for Information This financial report is designed to provide a general overview of the City's finances for all those with an interest in the City's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the City of Shorewood, 5755 Country Club Road, Shorewood, Minnesota 55331. -29- THIS PAGE IS LEFT BLANK INTENTIONALLY -30- GOVERNMENT -WIDE FINANCIAL STATEMENTS CITY OF SHOREWOOD SHOREWOOD, MINNESOTA FOR THE YEAR ENDED DECE R 31, 2011 -31- THIS PAGE IS LEFT BLANK INTENTIONALLY -32- CITY OF SHOREWOOD, MINNESOTA STATEMENT OF NET ASSETS DECEMBER 31, 2011 ASSETS Cash and temporary investments Cash with fiscal agent Receivables Accrued interest Delinquent taxes Accounts Special assessments Lease Due from other governments Prepaid items Land held for resale Deferred charges Capital assets Nondepreciable assets Depreciable capital assets, net TOTAL ASSETS LIABILITIES Accounts and contracts payable Accrued salaries payable Due to other governments Accrued interest payable Unearned revenue A Noncurrent liabilities Due within one vear Due in more than one year TOTAL LIABILITIES NET ASSETS Invested in capital assets, net of related debt Unrestricted TOTAL NET ASSETS The notes to the financial statements are an integral part of this statement. Exhibit 1 Governmental Business -type Activities Activities Total $ 7,596,833 $ 7,482,041 $ 15,078,874 6,504 166,957 173,461 165,529 9,517 175,046 157,417 - 157,417 45,980 439,189 485,169 - 187,676 187,676 9,111,255 - 9,111,255 6,291 - 6,291 48,000 - 48,000 150,068 - 150,068 155,198 53,602 208,800 793,971 _ 608,716 1,402,687 9,619,698 8,741,897 18,361,595 27,856,744 17,689,595 45,546,339 104,139 48,328 68,687 7,444 172,826 55,772 893 1,158 2,051 160,230 53,308 213,538 - 21,550 21,550 839,782 175,000 1,014,782 9,515,000 2,500,000 12,015,000 10,668,372 2,827,147 13,495,519 9,223,669 6,675,613 15,899,282 7,964,703 8,186,835 16,151,538 $ 17,188,372 $ 14,862,448 $ 32,050,820 -33- CITY OF SHOREWOOD, MINNESOTA STATEMENT OF ACTIVITIES FOR THE YEAR ENDED DECEMBER 31, 2011 Functions/Programs Governmental activities General government Public safety Public works Culture and recreation Interest on long -term debt Total governmental activities Business -type activities Water Sewer Recycling Stormwater management utility Total business -type activities Total Change in net assets Net assets, January 1 Net assets, December 31 The notes to the financial statements are an integral part of this statement. 2,249 1,840,253 33,586 15,000 8,509,732 $ 2,572,367 $ 147,303 $ 15,000 , 0 0misiLleneral revenues Taxes Property taxes, levied for general purposes Grants and contributions not restricted to specific programs Unrestricted investment earnings Gain on sale of capital assets Total general revenues and transfers -34- Program Revenues Operating Capital Grants Charges for Grants and and Expenses Services Contributions Contributions $ 1,405,791 108,394 $ 1,340 $ - 1,960,894 544,749 - - 2,031,136 6,293 68,217 - 412,257 72,678 44,160 - 449,773 - - - 6,259,851 732,114 113,717 - 690,363 672,793 - 15,000 1,151,626 819,496 - - 174,857 151,894 33,586 - 1122 n2c 1 nc n711 2,249 1,840,253 33,586 15,000 8,509,732 $ 2,572,367 $ 147,303 $ 15,000 , 0 0misiLleneral revenues Taxes Property taxes, levied for general purposes Grants and contributions not restricted to specific programs Unrestricted investment earnings Gain on sale of capital assets Total general revenues and transfers -34- Exhibit 2 Net (Expense) Revenue and Changes in Net Assets Governmental Business -type (2,570) Activities Activities Total $ (1,296,057) $ - $ (1,296,057) (1,416,145) - (1,416,145) (1,956,626) - (1,956,626) (295,419) - (295,419) (449,773) - (449,773) (5,414,020) - (5,414,020) (2,570) (2,570) (332,130) (332,130) 10,623 10,623 (36,965) (36,965) (361,042) (361,042) (5,414,020) (361,042) (5,775,062) 4,733,948 - 4,733,948 4,751 - 4,751 56,705 62,345 119,050 28,500 - 28,500 4,823,904 62,345 4,886,249 (590,116) (298,697) (888,813) 17,778,488 15,161,145 32,939,633 $ 17,188,372 $ 14,862,448 $ 32,050,820 %h�, V, 0 -35- THIS PAGE IS LEFT BLANK INTENTIONALLY -36- FUND FINANCIAL STATEMENTS CITY OF SHOREWOOD SHOREWOOD, MINNESOTA FOR THE YEAR ENDED DECEMBER 31, 2011 -37- CITY OF SHOREWOOD, MINNESOTA Exhibit 3 BALANCE SHEET GOVERNMENTAL FUNDS DECEMBER 31, 2011 ASSETS Cash and temporary investments Cash with fiscal agent Receivables Accrued interest Delinquent taxes Accounts Lease Due from other governments Prepaid items Land held for resale 1n ]IrA -A %440 LIABILITIES AND FUND BALANCES LIABILITIES Accounts and contracts payable Accrued salaries payable Due to other governments Deferred revenue TOTAL LIABILITIES FUND BALANCES Nonspendable Prepaid items Land held for resale Restricted for debt service Assigned to Capital outlay Community center operations Unassigned e v Y10" 48,000 - - - 48,000 - - 150,068 - 150,068 30,439 - - 30,439 TOTAL FUND BALANCES TOTAL LIABILITIES AND FUND BALANCES - - 1,679,410 2,543,440 4,222,850 - - - 6,678 6,678 3,440,227 - - - 3,440,227 3,488,227 30,439 1,829,478 2,550,118 7,898,262 $ 3 71 ,1,0 15 $ 9,011,179 $ 1,829,663 $ 2,580,050 $ 17,131,907 The notes to the financial statements are an integral part of this statement. -38- Other Total Debt Community Govermnental Governinental General Service Infrastructure Funds Funds $ 3,448,828 $ 24,675 $ 1,677,462 $ 2,445,868 $ 7,596,833 - 6,504 - - 6,504 4,499 - 2,133 2,927 9,559 157,417 - - - 157,417 45,980 - - - 45,980 - 8,980,000 - 131,255 9,111,255 6,291 - - - 6,291 48,000 - - - 48,000 - - 150,068 - 150,068 $ 3,711,015 $ 9,011,179 $ 182 $ 2,580,050 $ 17,131,907 $ 73,408 $ 740 1 $ 29,806 $ 104,139 48,202 - - 126 48,328 893 - - - 893 100,285 8,980,000 - - 9,080,285 e v Y10" 48,000 - - - 48,000 - - 150,068 - 150,068 30,439 - - 30,439 TOTAL FUND BALANCES TOTAL LIABILITIES AND FUND BALANCES - - 1,679,410 2,543,440 4,222,850 - - - 6,678 6,678 3,440,227 - - - 3,440,227 3,488,227 30,439 1,829,478 2,550,118 7,898,262 $ 3 71 ,1,0 15 $ 9,011,179 $ 1,829,663 $ 2,580,050 $ 17,131,907 The notes to the financial statements are an integral part of this statement. -38- CITY OF SHOREWOOD, MINNESOTA Exhibit 4 RECONCILIATION OF THE BALANCE SHEET TO THE STATEMENT OF NET ASSETS GOVERNMENTAL FUNDS DECEMBER 31, 2011 Total fund balances - govermnental $ 7,898,262 Amounts reported for the governmental activities in the statement of net assets are different because Capital assets used in govermnental activities are not financial resources and therefore are not reported as assets in governmental funds. Cost of capital assets 35,607,220 Less: accumulated depreciation (25,193,551) Long -term liabilities, including bonds payable, are not due and payable in the current period and therefore are not reported as liabilities in the funds. Long -term liabilities at year -end consist of Bonds payable (10,170,000) Less: unamortized deferred charges 155,198 Compensated absences payable (184,782) Some receivables are not available soon enough to pay for the current period's expenditures, and therefore are deferred in the funds. Interest on lease receivable 155,970 Delinquent taxes receivable 100,285 Leases receivable 8,980,000 Governmental funds do not report a liability for accrued interest until due and payable. (160,230) Total net asset - governmental activities $ 17,188,372 The notes to the financial statements are an integral part of this statement. -39- CITY OF SHOREWOOD, MINNESOTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 REVENUES Taxes Licenses and pen Intergovernmental Charges for services Fines and forfeitures Interest on investments Miscellaneous TOTAL REVENUES EXPENDITURES Current General government Public safety Public works Culture and recreation Capital outlay General government Public safety Public works Culture and recreation Debt service Principal Interest and service charges TOTAL EXPENDITURES EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers in Transfers out TOTAL OTHER FINANCING SOURCES (USES) NET CHANGE IN FUND BALANCES FUND BALANCES, JANUARY 1 FUND BALANCES, DECEMBER 31 The notes to the financial statements are an integral part of this statement. Debt Community General Service Infrastructure $ 4,787,195 - 174,119 - - 72,968 - 30,741 - - 52,635 - - 20,021 460 15,827 109,327 902,003 - 5,247,006 902,463 15,827 ,306,948 - - 1.460,664 -Ir - - 866,413 - - 256,60`1 - - 2,913 - - 500,766 - - 1,057 - - - 625,000 - - 447,307 - 4,395,362 1,072,307 - 851,644 (169,844) 15,827 40,000 103,950 - (930,409) - (54,132) (890,409) 103,950 (54,132) (38,765) (65,894) (38,305) 3,526,992 96,333 1,867,783 $ 3,488,227 $ 30,439 $ 1,829,478 -40- Exhibit 5 Other Total Governmental Governmental Funds Funds $ - $ 4,787,195 - 174,119 - 72,968 71,759 102,500 - 52,635 20,397 56,705 21,236 1,032,566 113,392 6,278,688 - 1,306,948 - 1,460,664 - 866,413 86,725 343,326 31,820 34,733 - 500,766 813,797 814,854 106,648 106,648 - 625,000 - 447,307 984,541 - 1,038,990 6,506,659 840,591 (925,598) (227,971) 840,591 984,541 - (984,541) 840,591 - (85,007) (227,971) 2,635,125 8,126,233 $ 2,550,118 $ 7,898,262 -41- CITY OF SHOREWOOD, MINNESOTA Exhibit 6 RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES GOVERNMENTAL FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Total net change in fund balances - governmental funds $ (227,971) Amounts reported for governmental activities in the statement of activities are different because Capital outlays are reported in govermnental funds as expenditures. However, in the statement of activities, the cost of those assets is allocated over the estimated useful lives as depreciation expense. Capital outlays 686,219 Depreciation expense (1,067,041) The statement of activities reports gains arising form the trade -in of existing capital assets to acquire new capital assets. Conversely the governmental funds do not report any gain or loss on a trade - in of capital assets 28,500 The issuance of long -term debt provides current financial resources to governmental funds, while the repayment of principal of long -term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net assets. Also, governmental funds report the effect of issuance costs, premiums, discounts and similar items when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities. Principal repayments 625,000 Interest on long -term debt in the statement of activities differs from the amount reported in the governmental funds because interest is recognized as an expenditure in the funds when it is due, and thus requires the use of current financial resources. In the statement of activities, however interest expense is recognized as the interest accrues, regardless of when it is due. (2,466) Certain revenues are recognized as soon as it is earned. Under the modified accrual basis of accounting certain revenues cannot be recognized until they are available to liquidate liabilities of the current period. Delinquent taxes (53,247) Special assessments (223) Leases (583,983) Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. Compensated absences 5,096 Change in net assets - governmental activities $ (590,116) The notes to the financial statements are an integral part of this statement. -42- CITY OF SHOREWOOD, MINNESOTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL GENERAL FUND FOR THE YEAR ENDED DECEMBER 31, 2011 REVENUES Taxes Licenses and permits Intergovermnental Charges for services Fines and forfeitures Interest on investments Miscellaneous TOTAL REVENUES EXPENDITURES Current General government Public safety Public works Culture and recreation Capital outlay General government Public safety Public works TOTAL EXPENDITURES Budgeted Amounts Original Final $ 4,724,110 $ 4,724,110 98,200 98,200 108,610 108,610 35,075 35,075 52,000 52,000 45,000 45,000 18,900 18,900 5,081,895 5,081,895 1,275,594 1,275,594 1,448,676 1,448,676 849,193 849.193 297,408 297,408 52,635 635 20,021 501,063 1, 1,000 EXCESS OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers in Transfers out TOTAL OTHER FINANCING SOURCES (USES) NET CHANGE IN FUND BALANCES FUND BALANCES, JANUARY 1 FUND BALANCES, DECEMBER 31 4,372,934 4,372,934 $ 4,787,195 $ 63,085 174,119 75,919 72,968 (35,642) 30,741 (4,334) 52,635 635 20,021 (24,979) 109,327 90,427 5,247,006 165,111 1,306,948 (31,354) 1,460,664 (11,988) 866,413 (17,220) 256,601 40,807 2,913 (2,913) 500,766 297 1,057 (57) 4,395,362 (22,428) 708,961 708,961 851,644 142,683 40,000 40,000 40,000 - (895,950) (895,950) (930,409) (34,459) (855,950) (855,950) (890,409) (34,459) (146,989) (146,989) (38,765) 108,224 3,526,992 3,526,992 3,526,992 - $ 3,380,003 $ 3,380,003 The notes to the financial statements are an integral part of this statement. Actual Amounts Exhibit 7 Variance with Final Budget $ 3,488,227 $ 108,224 -43- CITY OF SHOREWOOD, MINNESOTA STATEMENTS OF NET ASSETS PROPRIETARY FUNDS DECEMBER 31, 2011 AND 2010 ASSETS CURRENT ASSETS Cash and temporary investments Cash with fiscal agent Receivables Accrued interest Accounts Special assessments TOTAL CURRENT ASSETS NONCURRENT ASSETS Special assessments receivable Deferred charges Capital assets Land Construction in progress Machinery and equipment Infrastructure Less accumulated depreciation NET CAPITAL ASSETS Business -type Activities - Enterprise Funds 601 611 Water Sewer 2011 2010 2011 2010 $ 3,670,508 $ 3,638,748 $ 3,544,245 $ 3,776,321 166,957 113,008 - - 4,669 3,265 4,508 3,931 102,013 91,158 217,182 216,980 6,325 5,395 6,187 5,858 3,950,472 3,851,574 3,772,122 4,003,090 1,286 Due to other governments 1,158 138,927 198,791 22,994 25,608 53,602 61,867 - - Unearned revenue 21,550 43,306 - - - - 280,713 39,869 39, 43,385 43,385 9,944,664 9,944,664 8,776,827 8,463,336 (3,706,927) (3,433,254) (7,160,291) (6,946,044) 6,277,606 6,551,279 1,659,921 1,841,390 TOTAL NONCURRENT ASSETS 6,470,135 6,811,937 1,682,915 1,866,998 TOTAL ASSETS 10,420,607 10,663,511 5,455,037 5,870,088 LIABILITIES CURRENT LIABILITIES y. Accounts and contracts payable 10,204 17,724 51,061 163,695 Accrued salaries payable 3,234 1,625 3,446 1,286 Due to other governments 1,158 765 - - Accrued interest payable 53,308 57,136 - - Unearned revenue 21,550 43,306 - - Bonds payable - current 175,000 240,000 - - TOTAL CURRENT LIABILITIES 264,454 360,556 54,507 164,981 NONCURRENT LIABILITIES Bonds payable TOTAL LIABILITIES NET ASSETS 2,500,000 2,675,000 - - 2,764,454 3,035,556 54,507 164,981 Invested in capital assets, net of related debt 3,602,606 3,636,279 1,659,921 1,841,390 Unrestricted 4,053,547 3,991,676 3,740,609 3,863,717 TOTAL NET ASSETS $ 7,656,153 $ 7,627,955 $ 5,400,530 $ 5.705,107 The notes to the financial statements are an integral part of this statement. -44- Exhibit 8 Business -type Activities - Enterprise Funds 68,687 184,409 764 Nonmajor Enterprise Totals 3,780 2011 2010 2011 2010 - - 53,308 $ 267,288 $ 708,908 $ 7,482,041 $ 8,123,977 - - 166,957 113,008 340 870 9,517 8,066 119,994 92,227 439,189 400,365 2,465 2,067 14,977 13,320 390,087 804,072 8,112,681 8,658,736 6,494,996 392,679 810,756 10,778 10,543 172,699 234,942 - - 53,602 61,867 434,113 404,392 434,113 404,392 174,603 - 174,603 280,713 - - 83,254 83,254 1,009,997 793,312 19,731,488 19,201,312 (205,627) (180,377) (11,072,845) (10,559,675) 1,413,086 1,017,327 9,350,613 9,409,996 1,423,864 1,027,870 9,576,914 9,706,805 1,813,951 1,831,942 17,689,595 - 18,365,541 7,422 2,990 68,687 184,409 764 869 7,444 3,780 - - 1,158 765 - - 53,308 57,136 - - 21,550 43,306 - - 175,000 240,000 8,186 3,859 327,147 529,396 - - 2,500,000 2,675,000 8,186 3,859 2,827,147 3,204,396 1,413,086 1,017,327 6,675,613 6,494,996 392,679 810,756 8,186,835 8,666,149 $ 1,805.765 $ 1,828,083 $ 14,862,448 $ 15,161.145 -45- CITY OF SHOREWOOD, MINNESOTA STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS FOR THE YEARS ENDED DECEMBER 31, 2011 AND 2010 OPERATING REVENUES Charges for services OPERATING EXPENSES Personal services Supplies Repairs and maintenance Depreciation Professional services Contracted services Insurance Water purchases Utilities Disposal charges Other TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Business -type Activities - Enterprise Funds 601 611 Water Sewer 2011 2010 2011 2010 $ 511,427 $ 468,889 $ 818,296 $ 840,413 - - Interest on investments 30,768 105,904 84,598 99,995 69,729 11,812 8,945 3,044 2,311 3,514 4,786 31,562 40,283 273,673 279,699 214,247 218,483 1,385 4,320 - 6,884 22,716 13,988 42,521 31,825 - 7,816 - 5,225 37,054 84 - - 72,651 67,584 10,625 9,725 - - 744,098 594,273 44,926 13,659 5,534 1,435 573,635 518,479 1,151,626 980,173 (62,208) (49,590) (333,330) (139,760) NONOPERATING REVENUES (EXPENSES) Special assessments 14,648 21,744 - - Interest on investments 30,768 32,002 27,553 38,440 Other income 146,718 150,089 1,200 2,230 Interest expense (116,728) (125,407) - - TOTAL NONOPERATING REVENUES (EXPENSES) 75,406 78,428 28,753 40,670 INCOME (LOSS) BEFORE CONTRIBUTIONS AND TRANSFERS 13,198 28,838 (304,577) (99,090) CAPITAL CONTRIBUTIONS - CONNECTION FEES TRANSFERS IN TRANSFERS OUT CHANGE IN NET ASSETS NET ASSETS, JANUARY 1 NET ASSETS, DECEMBER 31 15,000 27,954 - 2,400 - - - 60,000 28,198 56,792 (304,577) (36,690) 7,627,955 7,571,163 5,705,107 5,741,797 $ 7,656,153 $ 7,627,955 $ 5,400,530 $ 5,705,107 The notes to the financial statements are an integral part of this statement. -46- Exhibit 9 Business -type Activities - Enterprise Funds Nonmaj or Enterprise Totals 2011 2010 $ 347,864 $ 344,472 $ 1,677,587 $ 1,653,774 50,896 28,573 256,795 182,900 5,199 4,064 20,055 15,320 88,004 33,475 123,080 78,544 25,250 19,833 513,170 518,015 29,632 9,848 31,017 21,052 208,420 207,320 273,657 253,133 - - - 13,041 - - 37,054 33,084 - - 83,276 77,309 - - 744,098 594,273 491 1,915 50,951 17,009 407,892 305,028 2,133,153 1,803,680 (60,028) 39,444 (455,566) (149,906) - - 14,648 21,744 4,024 14,638 62,345 85,080 33,686 28,885 181,604 181,204 - - (116,728) (125,407) 37,710 43,523 ,)- "141,869 162,621 (22,318) 82,967 (313,697) 12,715 - - 15,000 30,354 - - - 60,000 - (873,431) - (873,431) (22,318) (790,464) (298,697) (770,362) 1,828,083 2,618,547 15,161,145 15,931,507 $ 1,805,765 $ 1,828,083 $ 14,862,448 $ 15,161,145 m -47- CITY OF SHOREWOOD, MINNESOTA STATEMENTS OF CASH FLOWS - CONTINUED ON THE FOLLOWING PAGES PROPRIETARY FUNDS FOR THE YEARS ENDED DECEMBER 31, 2011 AND 2010 CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers and users Other receipts and payments, net Payments to suppliers, contractors and other governments Payments to employees NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Decrease in due from other funds Transfers in Transfers out NET CASH PROVIDED (USED) BY NONCAPITAL FINANCING ACTIVITIES CASH FLOWS FROM CAPITAL $ 473,460 AND RELATED FINANCING ACTIVITIES Connection fees received $ 822,433 Principal paid on revenue bonds 158,133 Interest paid on revenue bonds 2,230 Acquisition of capital assets (145,359) Special assessments collected (689,281) NET CASH PROVIDED (USED) BY CAPITAL AND RELATED FINANCING ACTIVITIES CASH FLOWS FROM INVESTING ACTIVITIES Interest received on investments NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS, JANUARY 1 CASH AND CASH EQUIVALENTS, DECEMBER 31 Business -type Activities - Enterprise Funds 601 611 Water Sewer 2011 2010 2011 2010 $ 500,572 $ 473,460 $ 820,379 $ 822,433 124,962 158,133 1,200 2,230 (201,185) (145,359) (792,783) (689,281) (104,295) (84,449) (97,835) (69,972) 320,054 401,785 (69,039) 65,410 - - - 60,000 - - - 60,000 - - 120,000 1000 27,954 - 2,400 (240,000) (250,000) - - (112,291) (121,083) - - - (35,188) (190,013) (123,479) 73,582 131,535 - - (263,709) (246,782) (190,013) (121,079) 29,364 39,048 26,976 45,501 85,709 194,051 (232,076) 109,832 3,751,756 3,557,705 3,776,321 3,666,489 $ 3,837,465 $ 3,751,756 $ 3,544,245 $ 3,776,321 RECONCILIATION OF CASH AND CASH EQUIVALENTS TO THE STATEMENT OF NET ASSETS Cash and temporary investments $ 3,670,508 $ 3,638,748 $ 3,544,245 $ 3,776,321 Cash with fiscal agent 166,957 113,008 - - TOTAL CASH AND CASH EQUIVALENTS $ 3,837,465 $ 3,751,756 $ 3,544,245 $ 3,776,321 The notes to the financial statements are an integral part of this statement. -48- Exhibit 10 Business -type Activities - Enterprise Funds 15,000 30,354 - - Nonmmajor Enterprise Totals - 2011 2010 2011 2010 $ 319,464 $ 311,870 $ 1,640,415 $ 1,607,763 33,686 28,885 159,848 189,248 (330,238) (271,236) (1,324,206) (1,105,876) (51,001) (28,089) (253,131) (182,510) (418,085) (28,089) 41,430 222,926 508,625 - - 60,000 - - - 60,000 (873,431) - (873,431) - (873,431) - (753,431) - - 15,000 30,354 - - (240,000) (250,000) - - (112,291) (121,083) (418,085) - (608,098) (158,667) - - 73,582 "°� 131,535 (418,085) - (871,807) (367,861) 4,554 18,558 60,894 103,107 (441,620) (813,443) (587,987) (509,560) 708,908 1,522,351 8,236,985 8,746,545 $ 267,288 $ 708,908 $ 7,648,998 $ 8,236,985 $ 267,288 $ 708,908 $ 7,482,041 $ 8,123,977 - - 166,957 113,008 $ 267,288 $ 708,908 $ 7,648,998 $ 8,236,985 -49- CITY OF SHOREWOOD, MINNESOTA STATEMENTS OF CASH FLOWS - CONTINUED PROPRIETARY FUNDS FOR THE YEARS ENDED DECEMBER 31, 2011 AND 2010 Business -type Activities - Enterprise Funds 601 611 Water Sewer RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided (used) by operating activities Other income related to operations Depreciation (Increase) decrease in assets Accounts receivable Special assessments receivable Prepaid items Increase (decrease) in liabilities Accounts payable Due to other governments Accrued salaries payable NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES Amortization of deferred charges Capital assets purchased on t 2011 2010 2011 2010 $ (62,208) $ (49,590) $ (333,330) $ (139,760) 1,200 2,230 214,247 218,483 (202) (16,798) 2,285 (1,182) - 5,225 44,601 (2,545) 2,160 (243) 401,785 $ (69,039) $ 65,410 8,265 $ 8,265 $ - $ - $ - $ - $ - $ 157,235 The notes to the financial statements are an integral part of this statement. 124,962 158,133 273,673 279,699 (10,855) 4,571 - 7,816 (7,520) 2,688 393 (1 „681) -50- Exhibit 10 Business -type Activities - Enterprise Funds Nonmmajor Enterprise Totals 2011 2010 2011 2010 $ (60,028) $ 39,444 $ (455,566) $ (149,906) 33,686 28,885 159,848 189,248 25,250 19,833 513,170 518,015 (27,767) (30,944) (38,824) (43,171) (633) (1,658) 1,652 (2,840) - - - 13,041 1,508 (14,614) 38,589 (14,471) - - 393 (1,681) (105) 484 3,664 390 $ (28,089) $ 41,430 $ 222,926 $ 508.625 $ - $ - $ 8,265 $ 8,265 $ 2,924 $ - $ 2,924 $ 157,235 -51- CITY OF SHOREWOOD, MINNESOTA Exhibit 11 STATEMENT OF NET ASSETS FIDUCIARY FUND DECEMBER 31, 2011 Agency ASSETS Cash and temporary investments $ 68,508 LIABILITIES Escrow deposits payable $ 68,508 The notes to the financial statements are an integral part of this statement. -52- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Reporting entity The City of Shorewood, Minnesota (the City), operates under the "Optional Plan A" form of govermnent as defined in the State of Minnesota statutes. Under this plan, the government of the City is directed by a Council composed of an elected Mayor and four elected Council members. The Council exercises legislative authority and determines all matters of policy. The Council appoints personnel responsible for the proper administration of all affairs relating to the City. The City has considered all potential units for which it is financially accountable, and other organizations for which the nature and significance of their relationship with the City are such that exclusion would cause the City's financial statements to be misleading or incomplete. The Governmental Accounting Standards Board (GASB) has set forth criteria to be considered in determining financial accountability. These criteria include appointing a voting majority of an organization's governing body, and (1) the ability of the City to impose its will on that organization or (2) the potential for the organization to provide specific benefits to, or impose specific financial burdens on the City. Blended component units, although legally separate entities are, in substance, part of the City's operations and so data from these units are combined with data of the City. The City has the following component unit: Blended component unit The Economic Development Authority (EDA) of the City was created pursuant to Minnesota statutes 469.090 through 469.108 to carry out economic and industrial development and redevelopment consistent with policies established by the Council. It is comprised of the members of the Council and has a December 31 year end. The EDA activities are blended and reported in the Debt Service and capital projects funds. Separate financial statements are not issued for this component unit. B. Government -wide and fund financial statements The government -wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the nonfiduciary activities of the City and its component unit. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds, proprietary funds and fiduciary funds. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. -53- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED C. Measurement focus, basis of accounting and financial statement presentation Governmental fund financial statements are reported using the current financial resources measurementfocus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the City considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes, licenses and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable and available only when cash is received by the City. Revenue resulting from exchange transactions, in which each party gives and receives essentially equal value, is recorded on the accrual basis when the exchange takes place. On a modified accrual basis, revenue is recorded in the year in which the resources are measurable and become available. Non - exchange transactions, in which the City receives value without directly giving equal value in return, include property taxes, grants, entitlement and donations. On an accrual basis, revenue from property taxes is recognized in the year for which the tax is levied. Revenue from grants, entitlements and donations is recognized in the year in which all eligibility requirements have been satisfied. Eligibility requirements include timing requirements, which specify the year when the resources are required to be used or the year when use is first permitted, matching requirements, in which the City must provide local resources to be used for a specified purpose, and expenditure requirements, in which the resources are provided to the City on a reimbursement basis. On a modified accrual basis, revenue from non - exchange transactions must also be available before it can be recognized. Deferred revenue arises when assets are recognized before revenue recognition criteria have been satisfied. Grants and entitlements received before eligibility requirements are met are also recorded as deferred revenue. On the modified accrual basis, receivables that will not be collected within the available period have also been reported as deferred revenue in the fund financial statements. The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. -54- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED The City reports the following major governmental funds: The General fund is the City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The Debt Service fund accounts for the resources accumulated and payments made for principal and interest on long -term general obligation debt of governmental funds. The Community Infrastructure fund accounts for the resources accumulated and payments made for future improvements in the City. The City reports the following major proprietary funds: The Water fund accounts for the activities of the City's water distribution system. The Sewer fund accounts for the activities of the City's sewage collection system. Additionally, the City reports the following fund types: The fiduciary funds account for assets held by the City in a trustee capacity or as an agent on behalf of others. The agency Jund is custodial in nature and does not present results of operations or have a measurement focus. Agency funds are accounted for using the accrual basis of accounting. This fund is used to account for assets that the City holds for certain residents, developers, and other parties that are involved with escrow related projects within the City. Private - sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed in both the government -wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Auditing Standards Board. Governments also have the option of following subsequent private - sector guidance for their business -type activities and enterprise funds, subject to this same limitation. The government has elected not to follow subsequent private- sector guidance. As a general rule the effect of interfund activity has been eliminated from government -wide financial statements. Exceptions to this general rule are payments -in -lieu of taxes and other charges between the City's water and sewer function and various other functions of the City. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contribution, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the water, sewer, recycling, stormwater management utility and liquor enterprise funds are charges to customers for sales and services. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted resources first, then unrestricted resources as they are needed. -55- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED D. Assets, liabilities and net assets or equity Deposits and investments The City's cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term investments with original maturities of three months or less from the date of acquisition. Cash balances from all funds are pooled and invested, to the extent available, in certificates of deposit and other authorized investments. Earnings from such investments are allocated on the basis of applicable participation by each of the funds. The City may invest idle funds as authorized by Minnesota statutes, as follows: 1. Direct obligations or obligations guaranteed by the United States or its agencies. 2. Shares of investment companies registered under the Federal Investment Company Act of 1940 and received the highest credit rating, rated in one of the two highest rating categories by a statistical rating agency, and have a final maturity of thirteen months or less. 3. General obligations of a state or local government with taxing ted "A" or better, revenue obligations rated "AA" or better. 4. General obligations of the Minnesota Housing Finance Agency " r better. 5. Bankers' acceptances of United States banks eligible for purchase by the Federal Reserve System. 6. Commercial paper issued by United States banks corporations or their Canadian subsidiaries, of highest quality category by at least two nationally recognized rating agencies, and maturing in 270 days or less. 7. Repurchase or reverse repurchase agreements and securities lending agreements with financial institutions qualified as a "depository" by the government entity, with banks that are members of the Federal Reserve System with capitalization exceeding $10,000,000, a primary reporting dealer in U.S. government securities to the Federal Reserve Bank of New York, or certain Minnesota securities broker - dealers. 8. Guaranteed investment contracts (GIC's) issued or guaranteed by a United States commercial bank, a domestic branch of a foreign bank, a United States insurance company, or its Canadian subsidiary, whose similar debt obligations were rated in one of the top two rating categories by a nationally recognized rating agency. Investments for the City are reported at fair value. Earnings on investments are allocated to the individual funds based upon the average cash and investment balances. -56- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Property taxes The Council annually adopts a tax levy in December and certifies it to the County for collection in the following year. The County is responsible for collecting all property taxes for the City. These taxes attach an enforceable lien on taxable property within the City on January 1 and are payable by the property owners in two installments. The taxes are collected by the County Auditor and tax settlements are made to the City during January, July and December each year. Delinquent taxes receivable include the past six years' uncollected taxes. Delinquent taxes have been offset by a deferred revenue liability for delinquent taxes not received within 60 days after year end in the fund financial statements. Accounts receivable Accounts receivable include amounts billed for services provided before year end. Unbilled utility enterprise fund receivables are also included for services provided in 2011. The City annually certifies delinquent water and sewer accounts to the County for collection in the following year. Therefore, there has been no allowance for doubtful accounts established. Special assessments Special assessments represent the financing for public improvements paid for by benefiting property owners. These assessments are recorded as receivables upon certification to the County. Special assessments are recognized as revenue when they are received in cash or within 60 days after year end. All governmental assessments receivable are offset by a deferred revenue liability in the fund financial state ents. Interfund receivables and payables Transactions between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either "interfund receivables /payables" (i.e., the current portion of interfund loans) or "advances to /from other funds" (i.e., the non - current portion of interfund loans). All other outstanding balances between funds are reported as "due to /from other funds." Any residual balances outstanding between the governmental activities and business -type activities are reported in the government -wide financial statements as "internal balances." Advances between funds, as reported in the fund financial statements, are offset by a fund balance account in applicable governmental funds to indicate they are not available for appropriation and are not expendable available financial resources. Prepaid items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government -wide and fund financial statements. Prepaid items of the City are accounted for using the consumption method. -57- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Capital assets Capital assets, which include property, plant, equipment and infrastructure assets (e.g., roads, bridges, sidewalks, and similar items), are reported in the applicable governmental or business -type activities columns in the government -wide financial statements. Capital assets are defined by the City as assets with an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. For financial statement purposes only, a capitalization threshold is established for each capital asset category as follows: Assets Threshold Land and land improvements $ 10,000 Other improvements 25,000 Buildings 25,000 Building improvements 25,000 Machinery and equipment 5,000 Vehicles 5,000 Infrastructure 100,000 Other assets 5,000 In the case of initial capitalization of general infrastructure assets (i.e. those reported by governmental activities) the City chose to include items dating back to June 30, 1980. The City was able to estimate the historical cost for the initial reporting of these assets through backtrending (i.e., estimating the current replacement cost of the infrastructure to be capitalized and using an appropriate price -level index to deflate the cost to the acquisition year or estimated acquisition year). As the City constructs or acquires capital assets each period, including infrastructure assets, they are capitalized and reported at historical cost. The reported value excludes normal maintenance and repairs which are essentially amounts spent in relation to capital assets that do not increase the capacity or efficiency of the item or extend its useful life beyond the original estimate. Interest incurred during the construction phase of capital assets of business -type activities is included as part of the capitalized value of the assets constructed. Property, plant and equipment of the City, are depreciated using the straight -line method over the following estimated useful lives: Useful Lives Assets in Years Land improvements 15-20 Buildings and improvements 7-40 System improvements /infrastructure 20-50 Machinery and equipment 5- 15 Vehicles 5- 15 Compensated absences It is the City's policy to permit employees to accumulate a portion of earned but unused vacation and sick pay benefits. Accumulated vacation and sick pay are accrued when incurred in the government -wide, proprietary, and fiduciary fund financial statements. A liability for these amounts is reported in governmental funds only if they have matured, for example, as a result of employee resignations and retirements. In the case of an employee leaving, the General fund would be responsible for liquidation of the liability. -58- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Postemployment benefits other than pensions Under Minnesota statute 471.61, subdivision 2b., public employers must allow retirees and their dependents to continue coverage indefinitely in an employer- sponsored health care plan, under the following conditions: 1) Retirees must be receiving (or eligible to receive) an annuity from a Minnesota public pension plan, 2) Coverage must continue in group plan until age 65, and retirees must pay no more than the group premium, and 3) Retirees may obtain dependent coverage immediately before retirement. All premiums are funded on a pay -as- you -go basis. It was determined, in accordance with GASB Statement 45, at December 31, 2011 that the City has a zero liability. Long -term obligations In the government -wide financial statement and proprietary fund types in the fund financial statements, long -term debt and other long -term obligations are reported as liabilities in the applicable governmental activities, business -type activities or proprietary fund type statement of net assets. Bond premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the straight -line method. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. Fund balance In the fund financial statements, fund balance is divided into five classifications based primarily on the extent to which the City is bound to observe constraints imposed upon the use of resources reported in the govermnental funds. These classifications are defined as follows: Nonspendable - Amounts that cannot be spent because they are not in spendable fonn, such as prepaid items and land held for sale. Restricted - Amounts related to externally imposed constraints established by creditors, grantors or contributors; or constraints imposed by state statutory provisions. Committed - Amounts constrained for specific purposes that are internally imposed by formal action (resolution) of the City Council (the Council), which is the City's highest level of decision - making authority. Committed amounts cannot be used for any other purpose unless the Council modifies or rescinds the commitment by resolution. Assigned - Amounts constrained for specific purposes that are internally imposed. In governmental funds other than the General fund, assigned fund balance represents all remaining amounts that are not classified as nonspendable and are neither restricted nor committed. In the General fund, assigned amounts represent intended uses established by the Council itself or by an official to which the governing body delegates the authority. The Council has adopted a fund balance policy which delegates the authority to assign amounts for specific purposes to the City Administrator. Unassigned - The residual classification for the General fund and also negative residual amounts in other funds. -59- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED The City considers restricted amounts to be spent first when both restricted and unrestricted fund balance is available. Additionally, the City would first use committed, then assigned, and lastly unassigned amounts of unrestricted fund balance when expenditures are made. The City has formally adopted a fund balance policy for the General fund. The City's policy is to maintain a minimum unassigned fund balance of two months operating expenditures for cash -flow timing needs. Net assets Net assets represent the difference between assets and liabilities. Net assets are displayed in three components: a. Invested in capital assets, net of related debt - Consists of capital assets, net of accumulated depreciation reduced by any outstanding debt attributable to acquire capital assets. b. Restricted net assets - Consist of net assets restricted when there are limitations imposed on their use through external restrictions imposed by creditors, grantors, laws or regulations of other governments. c. Unrestricted net assets - All other net assets that do not meet the definition of "restricted" or "invested in capital assets, net of related debt". Comparative data/reclassifications 12 Comparative total data for the prior year have been presented only for individual enterprise funds in the fund financial statements in order to provide an understanding of the changes in the financial position and operations of these funds. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation. Note 2: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY Budgetary information Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America for the General fund. All annual appropriations lapse at fiscal year end. The City does not use encumbrance accounting. In August of each year, all departments of the City submit requests for appropriations to the City Administrator so that a budget may be prepared. Before September 15 the proposed budget is presented to the Council for review. In early December, the Council holds public hearings and a final budget is prepared and adopted. The appropriated budget is prepared by fund, function and department. The City's department heads, with the approval of the City Administrator, may make transfers of appropriations within a department. Transfers of appropriations between departments require the approval of the Council. The legal level of budgetary control is the department level. There were no budget amendments made during 2011. Excess of expenditures over appropriations For the year ended December 31, 2011 expenditures exceeded appropriations in the general fund by $22,428. The excess expenditures were funded by revenues in excess of expectations. -60- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 3: DETAILED NOTES ON ALL FUNDS A. Deposits and investments Deposits Custodial credit risk for deposits and investments is the risk that in the event of a bank failure, the City's deposits and investments may not be returned or the City will not be able to recover collateral securities in the possession of an outside party. In accordance with Minnesota statutes and as authorized by the Council, the City maintains deposits at those depository banks, all of which are members of the Federal Reserve System. Minnesota statutes require that all City deposits be protected by insurance, surety bond or collateral. The fair value of collateral pledged must equal 110 percent of the deposits not covered by insurance or bonds. Authorized collateral in hen of a corporate surety bond includes: • United States government Treasury bills, Treasury notes, Treasury bonds; • Issues of United States government agencies and instrumentalities as quoted by a recognized industry quotation service available to the government entity; • General obligation securities of any state or local government with taxing powers which is rated "A" or better by a national bond rating service, or revenue obligation securities of any state or local government with taxing powers which is rated "AA" or better by a national bond rating service; • General obligation securities of a local govermnent with taxing powers may be pledged as collateral against funds deposited by that same local government entity: • Irrevocable standby letters of credit issued by Federal Home Loan Banks to a municipality accompanied by written evidence that the bank's public debt is rated "AA" or better by Moody's Investors Service, Inc., or Standard & Poor's Corporation: and • Time deposits that are fully insured by any Federal agency. Minnesota statutes require that all collateral shall be placed in safekeeping in a restricted account at a Federal Reserve Bank, or in an account at a trust department of a commercial bank or other financial institution that is not owned or controlled by the financial institution furnishing the collateral. The selection should be approved by the government entity. At year end, the City's carrying amount of deposits was $1,356,521 and the bank balance was $1,424,890. The entire bank balance was covered by Federal depository insurance or by collateral held by the City's agent in the City's name. -61- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 1►mmin 11 IY 11: 11111 PIN1111 Y Wrole /:10 0 IUAI INW007►1 Y Ie1111111 A reconciliation of cash and temporary investments as shown on the financial statements for the City follows: Carrying amount of deposits Investments Cash on hand 1,356,521 13,964,010 312 Total $ 15,320,843 As reported on the financial statements Statement of net assets $ 15,078,874 Cash with fiscal agent 173,461 Fiduciary fund 68,508 Total $ 15,320,843 Investments The Minnesota Municipal Money Market fund (the 4M fund) is a customized cash management and investment program for Minnesota public funds, Sponsored and governed by the League of Minnesota Cities since 1987, the 4M fund is a unique investment alternative designed to address the daily and long -tern investment needs of Minnesota cities and other municipal entities. Allowable under Minnesota statutes, the 4M fund is comprised of top quality, rated investments. The Minnesota Municipal Money Market fund and broker money market investment pools operate in accordance with appropriate State laws and regulations. The 4M fund is an external investment pool not registered with the Securities and Exchange Commission (SEC); however, it follows the same regulatory rules of the SEC under rule 2a7. The reported value of the pool is the same as the fair value of the pool share. Financial statements of the 4M fund can be obtained by contracting Voyageur Asset Management at 100 South Fifth Street, Suite 2300, Minneapolis, MN 55402 -1240. 12 -62- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED At year end, the City had the following investments that are insured or registered, or securities held by the City's agent in the City's name: Types of Investments Non Pooled investments U.S. Government Agency Securities Municipal Bonds Municipal Bonds Municipal Bonds Municipal Bonds Brokered Certificates of Deposit Brokered Certificates of Deposit Brokered Certificates of Deposit Total non pooled Pooled investments Minnesota Municipal Money Market fund Broker Money Market Total pooled Total investments 3,836,134 $ 13,964,010 1. Ratings are provided by various credit ratings agencies where applicable to indicate associated credit risk. 2. Interest rate risk is disclosed using the segmented time distribution method. N/A Indicates not applicable or available. The investments of the Citv are subject to the following risks: • Credit Risk. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. Ratings are provided by various credit rating agencies and where applicable, indicate associated credit risk. Minnesota statutes and the City's investment policy limit the City's investments to the list on page 56 of the notes. Custodial Credit Risk. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty to a transaction, a government will not be able to recover the value of investment or collateral securities that are in the possession of an outside parry. In accordance with the City's investment policy, the investment officer shall structure all investments, deposits and repurchase agreements so that the custodial risk is categorized as either insured or registered, or securities held by the City or its agent in the City's name or uninsured and unregistered, with securities held by the counterparty's trust department or agent in the City's name. All investments are placed in safekeeping at financial institutions. • Concentration of Credit Risk. Concentration of credit risk is the risk of loss attributed to the magnitude of a government's investment in a single issuer. In accordance with the City's investment policy, the City diversifies its investment portfolio to eliminate the risk of loss resulting from over - concentration of assets in a specific maturity, a specific issuer or a specific class of securities. As of December 31, 2011 the City had invested 5.0 percent or more of its total investment portfolio in the following issuers: New York Rfdg - 8.7 percent and Brick Township NJ Antic - 5.0 percent. • Interest Rate Risk. Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. In accordance with its investment policy and also detailed in the description of concentration of credit risk, the City manages its exposure to declines in fair values by "laddering" their investment maturities to ensure that a portion of the portfolio is maturing monthly, or as needed to meet projected expenditures. The City also permits no more than 30 percent of total investments to extend beyond five (5) years and does not directly invest in securities maturing more than 15 years from the date of purchase. -63- Fair Value Credit Segmented and Quality/ Time Carrying Rating (1) Distribution (2) Amount AAA more than 3 years $ 3,081,171 Aa2 less than 6 months 401,495 Aa2 1 to 3 years 703,024 Aa3 I to 3 years 1,117,785 Aa2 more than 3 years 3,062,820 N/A less than 6 months 592,350 N/A 6 to 12 months 404,083 N/A 1 to 3 years 765,148 10,127,876 ANkss-than ss than 6 months 855,871 6 months 2,980,263 -63- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 1►mmin 11 ON V. 1 110 011]►[ly Y WK1]► /: 111 al1Al IRWK17►111 let" 9111 B. Deferred revenue Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to be available to liquidate liabilities of the current period. Governmental funds defer revenue recognition in connection with resources that have been received, but not yet earned. At the end of the current fiscal year, the various components of deferred revenue and unearned revenue reported in the governmental funds were as follows: Unavailable Unearned Governmental activities General fund Delinquent taxes receivable $ 100,285 $ - Debt Service fund Lease receivable 8,980,000 - Total $ 9,080,285 $ - C. Capital assets Capital asset activity for the year ended December 31, 2011 was as follows Less accumulated depreciation Buildings (865,631) (84,212) - (949,843) Improvements other than buildings (603,064) Beginning - (646,670) Infrastructure Ending (804,874) Balance Increases Decreases Balance Governmental activities Total accumulated Capital assets not being depreciated (24,305,872) (1,067,041) 179,362 (25,193,551) Total capital assets Land $ 741,826 $ - $ - $ 741,826 Construction in progress 541,597 50,079 (539,531) 52,145 Total capital assets not being depreciated 1,283,423 50,079 (539,531) 793,971 Capital assets being depreciated Buildings 3,373,870 - - 3,373,870 Improvements other than buildings 893,778 118,691 - 1,012,469 Infrastructure 26,994,561 779,007 - 27,773,568 Machinery and equipment 2,526,231 306,473 (179,362) 2,653,342 Total capital assets being depreciated 33,788,440 1,204,171 (179,362) 34,813,249 Less accumulated depreciation Buildings (865,631) (84,212) - (949,843) Improvements other than buildings (603,064) (43,606) - (646,670) Infrastructure (20,791,036) (804,874) - (21,595,910) Machinery and equipment (2,046,141) (134,349) 179,362 (2,001,128) Total accumulated depreciation (24,305,872) (1,067,041) 179,362 (25,193,551) Total capital assets being depreciated, net 9,482,568 137,130 - 9,619,698 Governmental activities capital assets, net $ 10,765,991 $ 187,209 $ (539,531) $ 10,413,669 -64- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 1►mmin 11 aY 11: 10 04 111►[Ill Y Wrol► /:1111 OUAI INW007►1 Y Ielll 0111 Business -type activities Capital assets not being depreciated Land Construction in progress Total capital assets not being depreciated Capital assets being depreciated Infrastructure Machinery and equipment Total capital assets being depreciated Less accumulated depreciation for Beginning Ending Balance Increases Decreases Balance $ 404,392 $ 29,721 $ - $ 434,113 280,713 207,381 (313,491) 174,603 685,105 237,102 (313,491) 608,716 19,201,312 530,176 - 19,731,488 83,254 - - 83,254 19,284,566 530,176 - 19,814,742 Infrastructure (10,492,343) (506,498) - (10,998,841) Machinery and equipment (67,332) (6,672) - (74,004) Total accumulated depreciation 9,675) (513,170) - (11,072,845) Total capital assets being depreciated, net 8,724,891 17,006 - 8,741,897 Business -type activities �y capital assets, net $ 9,409,996 $ 254,108 $ (313,491) $ 9,350,613 Depreciation expense was charged to functions /programs of the City as follows: Governmental activities General government $ 66,371 Public works 936,393 Culture and recreation 64,277 Total depreciation expense - governmental activities $ 1,067,041 Business -type activities Water $ 273,673 Sewer 214,247 Stormwater management utility 25,250 Total depreciation expense - business -type activities $ 513,170 -65- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 1►mmin 11 ON V. 1 110 04 111121111 Y WKIW /: 1 1 111 aluel INW001►1 Y 1/211/1111 Construction commitments The City has active construction projects as of December 31, 2011. At year end, the commitment with the contractors for these projects is as follows: Project Covington Road Sediment Trap Smithtown Storm Sewer Pipe Replacement Total Interfund transfers Fund General Spent Remaining to date Commitment $ - $ 93,291 146,215 27,273 $ 146,215 $ 120,564 Transfers in Nomnaj or Debt Service Governmental Total Transfers out General $ - $ 103,950 $ 826,459 $ 930,409 Community Infrastructure 40,000 - 14,132 54,132 Total $ 40,000 103 950 $ 840,591 $ 984,541 The City annually budgets transfers for specific purposes. Annual transfers are made as part of capital improvement plans as well as annual budgets. For the year ended December 31, 2011, the City made the following one -time transfers: • The General fund transferred $34,459 to the Southshore Community Center to eliminate the fund's cash deficit. The General fiend also transferred $103,950 to Debt Service funds for future debt service payments. • The Community Infrastructure fund transferred $14,132 to the Southshore Community Center fund for the purchase of a sign. -66- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 1►mmin 11 IY V. PIN1111 Y Wro7► /:10 a IUAI INW007►1 Y Ie1111111 D. Long -term debt General obligation bonds. The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds have been issued for both governmental and business -type activities. These bonds are reported in the proprietary funds if they are expected to be repaid from proprietary fund revenues. In addition, general obligation bonds have been issued to refund special assessments related bonds. General obligation bonds are direct obligations and pledge the full faith and credit of the City. The City has the following general obligation debt: General obligation revenue bonds The following bonds were issued to finance capital improvements in the enterprise funds. They will be retired from net revenues of the enterprise funds. Total G.O. Revenue Bonds $ 2,675,000 Annual debt service requirements to maturity for general obligation revenue bonds are as follows: G.O. Revenue Bonds Year Ending Business -type Activities Balance December 31, Authorized Interest Issue Maturity at Description and Issued Rate Date Date Year End G.O. Water Revenue 195,000 81,555 276,555 2016 205,000 73,808 278,808 Bonds of 1996 $ 860,000 53.0-5.40 % 11 /O1 02/01/12 $ 60,000 G.O. Water Revenue $ 2,675,000 $ 720,270 $ 3,395,270 Bonds of 2005 1,525,000 50 - 4.25 06/01/05 01/01/25 1,165,000 G.O. Water Revenue Bonds of 2006 1,450,000 4.00 11/29/06 01/01/22 1,450,000 Total G.O. Revenue Bonds $ 2,675,000 Annual debt service requirements to maturity for general obligation revenue bonds are as follows: -67- G.O. Revenue Bonds Year Ending Business -type Activities December 31, Principal Interest Total 2012 $ 175,000 $ 103,398 $ 278,398 2013 185,000 96,103 281,103 2014 190,000 88,940 278,940 2015 195,000 81,555 276,555 2016 205,000 73,808 278,808 2017-2021 1,155,000 238,045 1,393,045 2022-2025 570,000 38,421 608,421 Total $ 2,675,000 $ 720,270 $ 3,395,270 -67- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED Lease revenue bonds The City also issues bonds where the City pledges income derived from the acquired or constructed assets to pay debt service. Revenue bonds outstanding at year end are as follows: Description Public Safety Fire Facility, Refunding Series 2007A Public Safety Police Facility, Refunding Series 2007B Public Safety Fire Facility, Refunding Series 2007C Public Project Lease Revenue Bonds, Series 2008A 1,310,000 2.85-4.80 08/19/08 12/01/28 1,190,000 Total Lease Revenue Bonds A k $ 10,170,000 The Public Safety Fire Facility Refunding Series 2007A, 2007B and 2007C were issued for construction of the public safety building, which there is a lease receivable from the South Lake Minnetonka Police and Excelsior Fire District. This debt is excluded from the calculation of net assets invested in capital assets, net of related debt as the building is reported on the South Lake Minnetonka Police and Excelsior Fire District as a capital asset. Refer to Note 5 A and B for further information. Annual debt service requirements to maty for revenue bonds are as follows: Year Ending December 31, 2012 2013 2014 2015 2016 2017-2021 2022-2026 2027-2028 Total Changes in long -tenn liabilities Lease Revenue Bonds Goverranental Activities Principal Interest Total $ 655,000 Balance Authorized Interest Issue Maturity at and Issued Rate Date Date Year End $ 4,130,000 5.30-5.40 % 01/01/07 02/01/23 $ 3,725,000 4,285,000 3.50-4.25 01/01/07 02/01/23 3,865,000 1,585,000 3.75 -5.00 01/01/07 02/01/22 1,390,000 Bonds, Series 2008A 1,310,000 2.85-4.80 08/19/08 12/01/28 1,190,000 Total Lease Revenue Bonds A k $ 10,170,000 The Public Safety Fire Facility Refunding Series 2007A, 2007B and 2007C were issued for construction of the public safety building, which there is a lease receivable from the South Lake Minnetonka Police and Excelsior Fire District. This debt is excluded from the calculation of net assets invested in capital assets, net of related debt as the building is reported on the South Lake Minnetonka Police and Excelsior Fire District as a capital asset. Refer to Note 5 A and B for further information. Annual debt service requirements to maty for revenue bonds are as follows: Year Ending December 31, 2012 2013 2014 2015 2016 2017-2021 2022-2026 2027-2028 Total Changes in long -tenn liabilities Lease Revenue Bonds Goverranental Activities Principal Interest Total $ 655,000 $ 413,944 $ 1,068,944 675,000 385,963 1,060,963 705,000 356,227 1,061,227 735,000 325,081 1,060,081 770,000 290,863 1,060,863 4,340,000 948,616 5,288,616 2,100,000 171,566 2,271,566 190,000 13,680 203,680 $ 10,170,000 $ 2,905,940 $ 13,075,940 Long -term liability activity for the year ended December 31, 2011, was as follows: Governmental activities Lease revenue bonds Compensated absences Total Business -type activities General obligation revenue bonds Beginning Ending Due Within Balance Increases Decreases Balance One Year $ 10,795,000 $ - $ (625,000) $ 10,170,000 $ 655,000 189,878 - (5,096) 184,782 184,782 $ 10,984,878 $ - $ (630,096) $ 10,354,782 $ 839,782 $ 2,915,000 $ - $ (240,000) $ 2,675,000 $ 175,000 -68- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 4: DEFINED BENEFIT PENSION PLAN - STATEWIDE A. Plan description All full -time and certain part-time employees of the City are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the General Employees Retirement Fund (GERF), which is a cost - sharing, multiple- employer retirement plan. This plan is established and administered in accordance with Minnesota statutes, chapters 353 and 356. GERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by Minnesota statute, and vest after three years of credited service. The defined retirement benefits are based on a member's highest average salary for any five successive years of allowable service, age and years of credit at termination of service. Two methods are used to compute benefits for PERA's Coordinated and Basic Plan members. The retiring member receives the higher of a step -rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.20 percent of average salary for each of the first 10 years of service and 2.70 percent for each remaining year. The annuity accrual rate for a Coordinated Plan member is 1.20 percent of average salary for each of the first 10 years and 1.70 percent for each remaining year. Under Method 2, the annuity accrual rate is 2.70 percent of average salary for Basic Plan members and 1.70 percent for Coordinated Plan members for each year of service. For all GERF members hired prior to July 1, 1989 whose annuity is calculated using Method 1, a full annuity is available when age plus years of service equal 90. Nonnal retirement age is 65 for Basic and Coordinated members hired prior to July 1, 1989. Normal retirement age is the age for unreduced Social Security benefits capped at 66 for Coordinated members hired on or after July 1, 1989. A reduced retirement annuity is also available to eligible members seeking early retirement. There are different types of annuities available to members upon retirement. A single -life annuity is a lifetime annuity that ceases upon the death of the retiree -- no survivor annuity is payable. There are also various types of joint and survivor annuity options available which v-ill be payable over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at anv time to members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary information for GERF. That report may be obtained on the Internet at mnpera.org, by writing to PERA, 60 Empire Drive #200, St. Paul, Minnesota, 55103 -2088 or by calling (651) 296 -7460 or (800) 652 -9026. B. Funding policy Minnesota statutes, chapter 353 sets the rates for employer and employee contributions. These statutes are established and amended by the Minnesota legislature. The City makes annual contributions to the pension plans equal to the amount required by Minnesota statutes. GERF Basic Plan members and Coordinated Plan members were required to contribute 9.1 percent and 6.25 percent, respectively, of their annual covered salary in 2011. The City is required to contribute the following percentages of annual covered payroll: 11.78 percent for Basic Plan GERF members and 7.25 percent for Coordinated Plan GERF members. The City's contributions to the GERF for the years ending December 31, 2011, 2010 and 2009 were $100,570, $89,850, and $89,503, respectively. The City's contributions were equal to the contractually required contributions for each year as set by Minnesota statute. -69- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 5: JOINT VENTURES A. South Lake Minnetonka Police Department The City participates in a joint powers agreement with the cities of Excelsior, Greenwood and Tonka Bay, which establishes the South Lake Minnetonka Police Department (Department) for the purpose of providing police protection within the four communities. The agreement creates a coordinating committee, comprised of the Mayors of each participating community, as the governing body, which meets quarterly. Each year, the coordinating committee adopts an operating budget, which is approved by all participating cities. The cost of the operating budget is divided between the participating cities based upon a fixed percentage of the total municipal revenue allocated to each City. Any budget shortfall is made up first from department reserves, with any excess shortfall assessed to each participating community according to the formula. The most recent year of audited information is December 31, 2011. Separate financial statements can be obtained by writing to the South Lake Minnetonka Police Department, 24150 Smithtown Road, Shorewood, Minnesota 55331. The following is a summary of the Department's Statement of Net Assets as of December 31, 2011 and 2010: SOUTH LAKE MINNETONKA POLICE DEPARTMENT SUMMARY OF STATEMENTS OF NET ASSETS DECEMBER 31, 2011 AND 2010 Assets Liabilities Net assets Total liabilities and net assets I?n>> ?n1n $ 5,461,572 $ 5,492,102 $ 4,171,056 $ 4,410,500 1,290,516 1,081,602 $ 5,461,572 $ 5,492,102 The following is a summary of the Department's statement of activities for the years ended December 31, 2011 and 2010: SOUTH LAKE MINNETONKA POLICE DEPARTMENT SUMMARY STATEMENTS OF ACTIVITIES FOR THE YEARS ENDED DECEMBER 31, 2011 AND 2010 2011 ?nin Revenues Expenses Net revenues General revenues Change in net assets Net assets, January 1 Net assets, December 31 $ 2,630,997 $ 2,547,262 2,468,543 2,439,416 162,454 107,846 46,460 10,621 208,914 118,467 1,081,602 963,135 $ 1,290,516 $ 1,081,602 -70- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 5: JOINT VENTURES - CONTINUED B. Excelsior Fire District In August of 2000, the cities of Deephaven, Excelsior, Greenwood, Shorewood and Tonka Bay entered a joint powers agreement to provide fire protection and medical response service to their residents and created an entity called the Excelsior Fire District (the District). The Board of Directors is comprised of ten members and five alternate members. Each member City appoints two representatives on the Board of Directors and one alternate. The City is billed for service based on a formula that determines its share of the total expenditures. Separate financial statements can be obtained by writing to the Excelsior Fire District, 24100 Smithtown Road, Shorewood, Minnesota 55331. The following is a summary of the District's Statement of Net Assets as of December 31, 2011 and 2010: EXCELSIOR FIRE DISTRICT SUMMARY OF STATEMENTS OF NET ASSETS DECEMBER 31, 2011 AND 2010 The following is a summary of the District's statement of activities for the years ended December 31, 2011 and 2010 EXCELSIOR FIRE DISTRICT SUMMARY STATEMENTS OF ACTIVITIES FOR THE YEARS ENDED DECEMBER 31, 2011 AND 2010 ?011 ?ntn Revenues Expenses Net revenues General revenues Change in net assets Net assets, January 1 Net assets, December 31 $ 1,551,957 $ 1,499,627 1,319,634 1,354,038 232,323 145,589 19,404 11,953 251,727 157,542 2,268,377 2,110,835 $ 2,520,104 $ 2,268,377 -71- 2011 2010 Assets $ 8,041,260 $ 8,119,655 Liabilities $ 5,521,156 $ 5,851,278 Net assets 2,520,104 2,268,377 Total liabilities and net assets $ 8,041,260 $ 8,119,655 The following is a summary of the District's statement of activities for the years ended December 31, 2011 and 2010 EXCELSIOR FIRE DISTRICT SUMMARY STATEMENTS OF ACTIVITIES FOR THE YEARS ENDED DECEMBER 31, 2011 AND 2010 ?011 ?ntn Revenues Expenses Net revenues General revenues Change in net assets Net assets, January 1 Net assets, December 31 $ 1,551,957 $ 1,499,627 1,319,634 1,354,038 232,323 145,589 19,404 11,953 251,727 157,542 2,268,377 2,110,835 $ 2,520,104 $ 2,268,377 -71- CITY OF SHOREWOOD, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 lizuMlIK111 Y I 104 IM 10 ICI] :A►/ FEN Y 1110 A. Risk management The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters for which the City carries insurance. The City obtains insurance through participation in the League of Minnesota Cities Insurance Trust ( LMCIT) which is a risk sharing pool with approximately 800 other governmental units. The City pays an annual premium to LMCIT for its workers compensation and property and casualty insurance. The LMCIT is self sustaining through member premiums and will reinsure for claims above a prescribed dollar amount for each insurance event. Settled claims have not exceeded the City's coverage in any of the past three fiscal years. Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Liabilities, if any, include an amount for claims that have been incurred but not reported (IBNRs). The City's management is not aware of any incurred but not reported claims. B. Legal debt margin The City's statutory debt limit is $45,041,499 computed as three percent of the taxable market value of property within the City. Long -term debt issued and financed partially or entirely by special assessments, tax increments or the net revenues of enterprise fund operations is excluded from the debt limit computation. The City has no debt that is subject to the statutory debt limit. C. Southshore Community Center On July 1, 2009, the City entered into an agreement to take over operations of the Southshore Community Center. The City also contracted with Community Recreation Resources (CRR) for the operation, management, and programming of the Southshore Community Center. The contract with CRR is for the period of July 1, 2009 to July 1, 2012. The agreement is for a three year period with an option to renew and /or renegotiate. The City paid CRR $15,000 for the period of January 1, 2011 to December 31, 2011. During this time, the City shall pay a 15 percent commission on quarterly revenues to CRR. Beginning on January 1, 2011, the fee will increase to $15,000 per year with a 20 percent commission rate on revenues. In addition, the City will fund a part-time contractor brought in by CRR to assist and staff the center at a cost of $6,000 per year, with a built -in increase at eighteen months not to exceed $6,750 annually for the following 18 months. Note 7: ACCOUNTING CHANGE GASB Statement 54 "Fund Balance Reporting and Governmental Fund Type Definitions" enhances the usefulness of fund balance information by providing clearer fund balance classifications that can be more consistently applied and by clarifying the existing governmental fund type definitions. The City implemented this standard for fiscal year end December 31, 2011. Changes to governmental fund type fund balance reporting is reflected in the financial statements and schedules and related disclosures are included in Note 1. -72- COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS AND SCHEDULES CITY OF SHOREWOOD SHOREWOOD, MINNESOTA FOR THE YEAR ENDED DECEN$LR 31, 2011 -73- THIS PAGE IS LEFT BLANK INTENTIONALLY -74- NONMAJOR GOVERNMENTAL FUNDS NONMAJOR SPECIAL REVENUE FUNDS Special revenue funds are used to account for revenue derived from specific taxes or other earmarked revenue sources. They are usually required by Minnesota statute or local ordinances to finance particular functions or other activities of government. Southshore Community Center - This fund was established to account for the resources accumulated from events and activities held at the City's community center, and the payment of expenditures related to operations of the community center. The City has committed charges for services revenues for operations. -75- CITY OF SHOREWOOD, MINNESOTA NONMAJOR GOVERNMENTAL FUNDS COMBINING BALANCE SHEET DECEMBER 31, 2011 ASSETS Cash and temporary investments Receivables Accrued interest Lease TOTAL ASSETS LIABILITIES AND FUND BALANCES LIABILITIES Accounts and contracts payable Accrued salaries payable TOTAL LIABILITIES FUND BALANCES Assigned to capital outlay Assigned to community center operations TOTAL FUND BALANCES TOTAL LIABILITIES A FUND BALANCES Special Exhibit A -1 Southshore Total Community Capital Nonmajor Center Projects Funds $ 13,204 $ 2,432,664 $ 2,445,868 - 2,927 2,927 - 131,255 131,255 $ 13,204 $ 2,566,846 $ 2,580,050 $ 6,400'' $ 23,406 $ 29,806 126 - 126 6.526 23,406 29,932 - 2,543,440 2,543,440 6,678 - 6,678 6,678 2,543,440 2,550,118 $ 13,204 $ 2,566,846 $ 2,580,050 -76- CITY OF SHOREWOOD, MINNESOTA NONMAJOR GOVERNMENTAL FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED DECEMBER 31, 2011 Special REVENUES Charges for services Interest on investments Miscellaneous Contributions and donations Other TOTAL REVENUES EXPENDITURES Current Culture and recreation Capital outlay General government Public works Culture and recreation TOTAL EXPENDITURES EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES Transfers in NET CHANGE IN FUND BALANCES FUND BALANCES, JANUARY I FUND BALANCES, DECEMBER 31 Exhibit A -2 Southshore - Total Community Capital Nonmajor Center Projects Funds $ 71,759 $ - $ 71,759 - 20,397 20,397 14,552 - 14,552 413 6,271 6,684 86,724 26,668 113,392 86.725 - 86,725 - 31,820 31,820 - 813,797 813,797 24,262 82,386 106,648 110,987 928,003 1,038,990 (24,263) (901,335) (925,598) 48,591 792,000 840,591 24,328 (109,335) (85,007) (17,650) 2,652,775 2,635,125 $ 6,678 $ 2,543,440 $ 2,550,118 -77- THIS PAGE IS LEFT BLANK INTENTIONALLY -78- NONMAJOR CAPITAL PROJECTS FUNDS Capital projects funds are used to account for the acquisition and construction of major capital facilities other than those financed by enterprise funds. Public Facilities - This fund was established to account for capital improvement projects for municipal public facilities. Park Capital Improvement - This fund accounts for park land acquisition and other capital improvements in the City parks. Equipment Replacement - This fund was established for the purpose of funding the replacement of capital equipment. Street Construction- This fund was established for the purpose of funding the periodic reconstruction of City streets and roadways. MSA Construction - This fund was established to account for the accumulation of Municipal State Aid (MSA) to fund the periodic reconstruction of MSA designated roads. Technology - This fund was established for the replacement of office equipment, computers, and technology for municipal operations at the City offices. -79- ASSETS Cash and temporary investments Receivables Accrued interest Lease TOTAL ASSETS LIABILITIES AND FUND BALANCES LIABILITIES Accounts and contracts payable FUND BALANCES Assigned to capital outlay TOTAL LIABILITIES AND FUND BALANCES CITY OF SHOREWOOD, MINNESOTA NONMAJOR CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET DECEMBER 31, 2011 401 402 403 404 Park Public Capital Equipment Street Facilities Improvement Replacement Reconstruction $ 186,932 $ 150,766 $ 392,345 $ 1,483,751 238 192 499 1,887 - - 131,255 - $ 187,170 $ 150,958 $ 524,099 $ 1,485,638 $ 9,081 $ - $ 2,927 $ 4,156 178,089 15 8 521,172 1,481,482 q' $ 187,170 $ 150.958 $ 524,099 $ 1,485,638 -80- Exhibit B -1 405 408 MSA Construction Technology Total $ 132,650 $ 86,220 $ 2,432,664 111 2,927 - - 131,255 $ 132,650 $ 86,331 $ 2,566,846 $ - $ 7,242 $ 23,406 132,650 79,089 2,543,440 1000, $ 132,650 $ 86,331 $ 2,566,846 -81- CITY OF SHOREWOOD, MINNESOTA NONMAJOR CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED DECEMBER 31, 2011 401 402 403 404 Park Public Capital Equipment Street Facilities Improvement Replacement Reconstruction REVENUES Interest on investments $ 1,456 $ 964 $ 4,788 $ 11,413 Miscellaneous Other TOTAL REVENUES EXPENDITURES Capital outlay General government Public works Culture and recreation TOTAL EXPENDITURES EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES Transfers in NET CHANGE IN FUND BALANCES FUND BALANCES, JANUARY 1 FUND BALANCES, DECEMBER 31 1,456 964 11,059 11,413 19,447 - - - - - 271,992 541,638 - 82,386 - - 19,447 82.386 271,992 541,638 (81,422) (260,933) (530,225) 42,000 50,000 700,000 (17,991) (39,422) (210,933) 169,775 196,080 190,380 732,105 1,311,707 $ 178,089 $ 150,958 $ 521,172 1,481,482 -82- Exhibit B -2 405 408 MSA Construction Technology Total $ 1,068 $ 708 $ 20,397 - - 6,271 1,068 708 26,668 - 12,373 31,820 167 - 813,797 - - 82,386 167 12,373 928,003 901 (11,665) (901,335) - - 792.000 901 (11,66 (109,335) 131,749 90,754 2,652,775 $ 132,650 $ 79,089 $ 2,543,440 -83- THIS PAGE IS LEFT BLANK INTENTIONALLY -84- NONMAJOR PROPRIETARY FUNDS NONMAJOR ENTERPRISE FUNDS Enterprise funds are used to account for fund activities of the City that operate in a manner similar to private businesses. Recvcling - This fund accounts for the activities of the City's recycling program. Stormwater Management Utility - This fund accounts for the activities of the City's stormwater management system. Liquor - This fund is used to account for the activities of the City's off -sale liquor operation. The operation consisted of two off -sale liquor store sites. The City discontinued operations of the liquor store sites during 2007. -85- CITY OF SHOREWOOD, MINNESOTA NONMAJOR PROPRIETARY FUNDS COMBINING STATEMENTS OF NET ASSETS DECEMBER 31, 2011 AND 2010 TOTAL NONCURRE TOTAL ASSETS LIABILITIES CURRENT LIABILITIES Accounts and contracts payable Accrued salaries payable TOTAL LIABILITIES NET ASSETS Invested in capital assets Unrestricted I Ica V.11 1►1nr_%IMN1: 99,104 88,659 1,714,847 1,743,283 396 7,422 2,594 76 396 8,110 3,463 - - 1,413,086 1,017,327 99,028 88,263 293,651 722,493 $ 99,028 $ 88,263 $ 1,706,737 $ 1,739,820 -86- Business -type Activities - Enterprise Funds 621 631 Recycling Stormwater Management Utility 2011 2010 2011 2010 ASSETS CURRENT ASSETS Cash and temporary investments $ 53,146 $ 43,390 $ 214,142 $ 665,518 Receivables Accrued interest 54 234 286 636 Accounts 40,537 40,757 79,457 51,470 Special assessments 668 569 1,797 1,498 TOTAL CURRENT ASSETS 94,405 84,950 295,682 719,122 NONCURRENT ASSETS Special assessments receivable 4,699 6,079 6,834 Capital assets Land - - 434,113 404,392 Construction in progress 174,603 - Infrastructure 1,009,997 793,312 Less accumulated depreciation - - (205,627) (180,377) NET CAPITAL ASSETS i+ - - 1,413,086 1,017,327 TOTAL NONCURRE TOTAL ASSETS LIABILITIES CURRENT LIABILITIES Accounts and contracts payable Accrued salaries payable TOTAL LIABILITIES NET ASSETS Invested in capital assets Unrestricted I Ica V.11 1►1nr_%IMN1: 99,104 88,659 1,714,847 1,743,283 396 7,422 2,594 76 396 8,110 3,463 - - 1,413,086 1,017,327 99,028 88,263 293,651 722,493 $ 99,028 $ 88,263 $ 1,706,737 $ 1,739,820 -86- Exhibit C -1 Business -type Activities - Enterprise Funds 641,642 Liquor Totals 2011 2010 2011 2010 267,288 $ 708,908 - - 340 870 - - 119,994 92,227 - - 2,465 2,067 - - 390,087 804,072 - - 10,778 10,543 - - 434,113 404,392 - - 174,603 - - 1,009,997 793,312 - - (205,627) (180,377) - - 1,413,086 1,017,327 - - 1,423,864 1.027,870 - - 1,813,951 1,831,942 - - 7,422 2,990 - - 8,186 3,859 - - 1,413,086 1,017,327 - - 392,679 810,756 1,805,765 $ 1,828,083 -87- CITY OF SHOREWOOD, MINNESOTA NONMAJOR PROPRIETARY FUNDS COMBINING STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS FOR THE YEARS ENDED DECEMBER 31, 2011 AND 2010 OPERATING REVENUES Charges for services OPERATING EXPENSES Personal services Supplies Repairs and maintenance Depreciation Professional services Contracted services Other TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) NONOPERATING REVENUES Interest on investments Other income TOTAL NONOPERATING REVENUES INCOME (LOSS) BEFORE TRANSFERS TRANSFERS OUT CHANGE IN NET ASSETS NET ASSETS, JANUARY 1 NET ASSETS, DECEMBER 31 Business -type Activities - Enterprise Funds 621 631 Recycling Stormwater Management Utility $ 151,894 $ 146,002 $ 195,970 $ 198,470 88,263 91,941 1,739,820 6,181 5,836 44,715 22,737 1,634 1,483 3,565 2,581 - - 88,004 33,475 - - 25,250 19,833 - - 29,632 9,848 166,668 166,449 41,752 40,871 374 117 1,762 174,857 17 6 233,035 131,107 (22 9 1 -2 9 A (27,89 (37,065) 67,363 656 3,882 5,637 3 3,A 23,560 100 5,325 33,728 24,216 3,982 10,962 10,765 (3,678) (33,083) 78,325 10,765 (3,678) (33,083) 78,325 88,263 91,941 1,739,820 1,661,495 $ 99,028 $ 88,263 $ 1,706,737 $ 1,739,820 -88- Exhibit C -2 Business -type Activities - Enterprise Funds 641,642 Liquor Totals 2011 2010 2011 2010 $ - $ - $ 347,864 $ 344,472 - 50,896 - 5,199 - 88,004 - 25 - 29,632 - 208,420 25 491 25 407,892 (25) (60,028) 28,573 4,064 33,475 19,833 9,848 207,320 1,915 305,028 39,444 - 8,345 4,024 14,638 - - 33,686 28,885 - 8,345 37,710 43,523 - 8,320 (22,318) 82,967 - (873,431) - (873,431) - (865,111) (22,318) (790,464) - 865,111 1,828,083 2,618,547 1,805,765 $ 1,828,083 -89- CITY OF SHOREWOOD, MINNESOTA NONMAJOR PROPRIETARY FUNDS COMBINING STATEMENTS OF CASH FLOWS - CONTINUED ON THE FOLLOWING PAGES FOR THE YEARS ENDED DECEMBER 31, 2011 AND 2010 CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers and users Other receipts Payments to suppliers, contractors and other governments Payments to employees NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIE Transfers out CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITI] Acquisition of capital assets CASH FLOWS FROM INVESTING ACTIV Interest received on investments NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS. JANUARY 1 Business -type Activities - Enterprise Funds 621 631 Recycling Stormwater Management Utility 2011 2010 2011 2010 $ 151,025 $ 118,195 $ 168,439 $ 193,675 33,586 23,560 100 5,325 (169,072) (182,031) (161,166) (89,180) (6,105) (5,836) (44,896) (22,253) 9,434 (46,112) (37,523) 87,567 (418,085) - 4,232 6,823 (451,376) 94,390 43,390 88,814 665,518 571,128 CASH AND CASH EQUIVALENTS, DECEMBER 31 $ 53,146 $ 43,390 $ 214,142 $ 665,518 -90- 9,756 (45,424) Exhibit C -3 Business -type Activities - Enterprise Funds 641,642 Liquor Totals 2011 2010 2011 2010 319,464 $ 311,870 - - 33,686 28,885 - (25) (330,238) (271,236) - - (51,001) (28,089) - (25) (28,089) 41,430 - (873,431) - (873,431) - - (418,085 - 11,047 4,554 (862,409) (441,620) (813,443) - 862,409 708,908 1,522,351 401 i� 267,288 $ 708,908 -91- CITY OF SHOREWOOD, MINNESOTA NONMAJOR PROPRIETARY FUNDS COMBINING STATEMENTS OF CASH FLOWS - CONTINUED FOR THE YEARS ENDED DECEMBER 31, 2011 AND 2010 Business -type Activities - Enterprise Funds 621 631 Recycling Stormwater Management Utility 2011 2010 2011 2010 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided (used) by operating activities Other income related to operations Depreciation (Increase) decrease in assets Accounts receivable Special assessments receivable Increase (decrease) in liabilities: Accounts payable Accrued salaries payable NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES Capital assets purchased on accoun $ (22,963) $ (27,894) $ (37,065) $ 67,363 33,586 23,560 100 5,325 - - 25,250 19,833 220 (26,470) (27,987) (4,474) (1,089) (1,337) 456 (321) (396) 971) 1,904 (643) 76 - (181) 484 9,434 $ 46,1 2 $ (37,523) $ 87,567 $ - $ 2,924 $ - -92- Exhibit C -3 Business -type Activities - Enterprise Funds 641,642 Liquor Totals 2011 2010 2011 2010 $ - $ (25) $ (60,028) $ 39,444 - - 33,686 28,885 - - 25,250 19,833 - - (27,767) (30,944) - - (633) (1,658) - - 1,508 (14,614) - - (105) 484 (28,089) $ 30 2.924 $ - -93- CITY OF SHOREWOOD, MINNESOTA GENERAL FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - CONTINUED ON THE FOLLOWING PAGES BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2011 (With comparative actual amounts for the year ended December 31, 20 10) 2011 Budgeted Amounts Actual Variance with Original Final Amounts Final Budget REVENUES Taxes General property taxes Fiscal disparities Total Licenses and permits Business Nonbusiness Total Intergovernmental State Property tax credits Other Total Exhibit D -1 2010 Actual $ 4,603,107 $ 4,603,107 $ 4,666,192 $ 63,085 $ 4,654,064 121,003 121,003 121,003 - 63,140 13,423 - - 4,450 4,450 4,724,110 4,724,110 4,787,195 63,085 4,717,204 26,380 18,900 18,900 109,327 13,850 13,850 23,393 9,543 8,585 84,350 84,350 150 66,376 145,528 98,200 98,200 174, 75,919 154,113 39,209 39,209 - (39,209) (265) 69,401 69,401 72,968 3,567 69,399 108,610 108,610 72,968 (35,642) 69,134 Charges for services General government 165 5,650 608 (5,042) 8,486 Culture and recreation 29,425 29,425 30,133 708 34,396 Total 35,075 35,075 30,741 (4,334) 42,882 Fines and forfeitures Special assessments Interest on investments Miscellaneous revenue Refunds and reimbursements Contributions and donations Other Total TOTAL REVENUES - - - - 333 45,000 45,000 20,021 (24,979) 46,767 - - 83,021 83,021 13,423 - - 4,450 4,450 - 18,900 18,900 21,856 2,956 26,380 18,900 18,900 109,327 90,427 39,803 5,081,895 5,081,895 5,247,006 165,111 5,126,042 -94- -95- CITY OF SHOREWOOD, MINNESOTA Exhibit D -1 GENERAL FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - CONTINUED BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2011 (With comparative actual amounts for the year ended December 31, 20 10) 2011 2010 Budgeted Amounts Actual Variance with Actual Original Final Amounts Final Budget Amounts EXPENDITURES Current General government Mayor and Council Personal services $ 16,800 $ 16,800 $ 16,794 $ 6 $ 16,794 Supplies 1,300 1,300 684 616 1,175 Other services and charges 102,430 102,430 76,063 26,367 45,776 Total 120,530 120,530 93,541 26,989 63,745 Administrative Personal services 142,828 142,828 152, (9,850) 144,743 Other services and charges 4,760 4 5 (378) 3,153 Total 147,588 147,588 157,81 (10,228) 147,896 City clerk / elections Personal services 231,168 231,168 274,427 (43,259) 254,550 Supplies 20,800 20,800 16,523 4,277 18,134 Other services and charges 32,350 32,350 36,717 (4,367) 32,727 Total 284318 284,318 327,667 (43,349) 305,411 Finance Personal services 153,224 153,224 163,795 (10,571) 147,243 Supplies 6,950 6,950 7,785 (835) 7,576 Other services and charges 6,575 6,575 14,089 (7,514) 7,546 Total 166,749 166,749 185,669 (18,920) 162,365 Professional services Other services and charges 199,000 199,000 188,963 10,037 178,604 Planning and zoning Personal services 170,694 170,694 168,156 2,538 175,553 Supplies 655 655 261 394 149 Other services and charges 11,810 11,810 8,080 3,730 6,882 Total 183,159 183,159 176,497 6,662 182,584 -95- -96- CITY OF SHOREWOOD, MINNESOTA Exhibit D -1 GENERAL FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - CONTINUED BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2011 (With comparative actual amounts for the year ended December 31, 20 10) 2011 2010 Budgeted Amounts Actual Variance with Actual Original Final Amounts Final Budget Amounts EXPENDITURES - CONTINUED Current - continued General government - continued Municipal building Supplies $ 16,500 $ 16,500 $ 16,402 $ 98 $ 52,097 Other services and charges 157,750 157,750 160,393 (2,643) 54,496 Total 174,250 174,250 176,795 (2,545) 106,593 Total general government 1,275,594 1,275,594 1,306 (31,354) 1,147,198 Public safety Police protection Other services and charges 995,750 995,75 997,60 (1,855) 950,704 Fire protection Other services and charges 337,130 - 322,535 Animal control Other services and char - - (834) 834 - Protective inspection Personal services 109,096 109,096 122,171 (13,075) 115,081 Supplies 300 300 154 146 28 Other services and charges 6,400 6,400 4,438 1,962 4,575 Total 115,796 115,796 126,763 (10,967) 119,684 Total public safety 1,448,676 1,448,676 1,460,664 (11,988) 1,392,923 Public works General maintenance Personal services 184,107 184,107 272,414 (88,307) 289,827 Supplies 71,200 71,200 79,175 (7,975) 62,043 Other services and charges 41,440 41,440 43,832 (2,392) 41,107 Total 296,747 296,747 395,421 (98,674) 392,977 -96- CITY OF SHOREWOOD, MINNESOTA Exhibit D -1 GENERAL FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - CONTINUED BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2011 (With comparative actual amounts for the year ended December 31, 20 10) EXPENDITURES - CONTINUED Current - continued Public works - continued Streets and highways Personal services Supplies Other services and charges Total Snow and ice removal Personal services Supplies Total Traffic control Supplies Other services and charges Total 2011 2010 Budgeted Amounts Actual Variance with Actual Original Final Amounts Final Budget Amounts $ 113,459 $ 113,459 $ 95,619 $ 17,840 $ 88,822 85,000 85,000 73,044 11,956 80,253 34,000 34,000 25,340 8,660 21,274 Other services and charges 4,400 4,400 232,459 232,459 194,003 38,456 190,349 8,504 (1,723) 9,037 56,567 7,959 18,608 55,052 45,117 29,462 15,655 32,453 101,684 867 167,421 34,263 87,505 5,000 5,000 6,467 (1,467) 2,528 52,149 52,149 54,307 (2,158) 40,893 57,149 57,149 60,774 (3,625) 43,421 Sanitation and waste removal Personal services 2,281 2,281 627 1,654 5,827 Supplies 100 100 30 70 - Other services and charges 4,400 4,400 7,847 (3,447) 3,210 Total 6,781 6,781 8,504 (1,723) 9,037 Tree maintenance Personal services Supplies Other services and charges Total 14,020 14,020 21,261 (7,241) 20,626 1,425 1,425 331 1,094 107 13,250 13,250 8,433 4,817 11,461 28,695 28,695 30,025 (1,330) 32,194 -97- -98- CITY OF SHOREWOOD, MINNESOTA Exhibit D -1 GENERAL FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - CONTINUED BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2011 (With comparative actual amounts for the year ended December 31, 20 10) 2011 2010 Budgeted Amounts Actual Variance with Actual Original Final Amounts Final Budget Amounts EXPENDITURES - CONTINUED Current - Continued Public works - continued City engineer Personal services $ 111,103 $ 111,103 $ 96,220 $ 14,883 $ 94,497 Supplies 1,255 1,255 496 759 152 Other services and charges 13,320 13,320 13,549 (229) 8,937 Total 125,678 125,678 110,265 15,413 103,586 Total public works 849,193 849,193 866,413 (17,220) 859,069 Culture and recreation Personal services 185,708 185,70 152,1 11 33,590 153,637 Supplies 19,800 800 17,39 2,407 14,236 Other services and charges 91,900 N900 87,090 4,810 96,055 Total culture and recreation 297,408 297,4 256,601 40,807 263,928 Total current expenditures 3,870,871 3,870,871 3,890,626 (19,755) 3,663,118 Capital outlay General government - - 2,913 (2,913) 18,557 Public safety 5 01,063 501,063 500,766 297 500,697 Public works 1,000 1,000 1,057 (57) 538 Total capital outlay 502,063 502,063 504,736 (2,673) 519,792 Debt service Interest and service charges - - - - 2,959 TOTAL EXPENDITURES 4,372,934 4,372,934 4,395,362 (22,428) 4,185,869 -98- CITY OF SHOREWOOD, MINNESOTA GENERAL FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - CONTINUED BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2011 (With comparative actual amounts for the year ended December 31, 20 10) P11111 Budgeted Amounts Original Final Exhibit D -1 2010 Variance with Actual Final Budget Amounts EXCESS OF REVENUES OVER EXPENDITURES $ 708,961 $ 708,961 $ 851,644 $ 142,683 $ 940,173 OTHER FINANCING SOURCES (USES) Transfers in 40,000 40,000 40,000 - 33,464 Transfers out (895,950) (895,950) (930,409) (34,459) (1,002,369) TOTAL OTHER FINANCING SOURCES (USES) (855,950) (855,950) (890,409) (34,459) (968,905) NET CHANGE IN FUND BALANCES (146,989) (146,989) (38,765) 108,224 (28,732) FUND BALANCES, JANUARY 1 3,526,992 3,526, 3,526,992 - 3,555,724 FUND BALANCES, DECEMBER 31 $ 3,380,003 380,003 $ 3,488,227 $ 108,224 $ 3,526,992 Actual Amounts -99- ASSETS Cash and temporary investments Cash with fiscal agent Lease receivable TOTAL ASSETS LIABILITIES AND FUND BALANCES LIABILITIES Accounts payable Deferred revenue 111011NON0 0 1 1 0 0 1101111M61 FUND BALANCES Restricted for debt service TOTAL LIABILITIES AT FUND BALANCES CITY OF SHOREWOOD, MINNESOTA DEBT SERVICE FUNDS COMBINING BALANCE SHEET DECEMBER 31, 2011 Exhibit E -1 2007A 2007B 2007C 2008 3,725,000 Public Safety Public Safety Public Safety Lease Revenue Building Building Building Bond Total $ 19,255 $ 157 $ 2,050 $ 3,213 $ 24,675 2,627 2,732 1,145 - 6,504 3,725,000 3,865,000 1,390,000 - 8,980,000 $ 3,746,882 $ 3,867,889 $ 1,393,195 $ 3,213 $ 9,011,179 $ 740 $ - $ - $ - $ 740 3,725,000 3,865,000 1,390,000 - 8,980,000 3,725,740 3,865,000 1.390,000 - 8,980,740 21,142 "`9 3,195 3,213 30,439 $ 3,746,882 7 889 $ 1 1 95 $ 3,213 $ 9,011,179 idENL -100- EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES CITY OF SHOREWOOD, MINNESOTA (29,704) (9,416) Exhibit E -2 (169,844) DEBT SERVICE FUNDS COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND OTHER FINANCING SOURCES CHANGES IN FUND BALANCES Transfers in FOR THE YEAR ENDED DECEMBER 31, 2011 - - 103,950 103,950 2007A 2007B 2007C 2008 Public Safety Public Safety Public Safety Lease Revenue NET CHANGE IN FUND BALANCES (2 79) Building Building Building Bond Total REVENUES 47,921 32,593 12,611 3,208 Lease payments $ 372,357 $ 381,040 $ 148,606 $ - $ 902,003 Interest on investments 398 44 13 5 460 TOTAL REVENUES 372,755 381,084 148,619 5 902,463 EXPENDITURES Debt service Principal 235,000 240,000 100,000 50,000 625,000 Interest and service charges 164,534 170,788 58,035 53,950 447,307 TOTAL EXPENDITURES 399,534 410,788 158,035 103,950 1,072,307 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (26,779) (29,704) (9,416) (103,945) (169,844) OTHER FINANCING SOURCES Transfers in - - - 103,950 103,950 NET CHANGE IN FUND BALANCES (2 79) (2 4) (9,416) 5 (65,894) FUND BALANCES, JANUARY 1 47,921 32,593 12,611 3,208 96,333 FUND BALANCES, DECEMBER 31 $ 21.142 $ 2,889 $ 3,195 $ 3,213 $ 30,439 -101- CITY OF SHOREWOOD, MINNESOTA AGENCYFUND COMBINING SCHEDULE OF CHANGES IN ASSETS AND LIABILITIES FOR THE YEAR ENDED DECEMBER 31, 2011 Developer Escrow Accounts ASSETS Cash and temporary investments LIABILITIES Accounts payable Escrow deposits payable TOTAL LIABILITIES Balance January 1 Exhibit F -1 Balance Additions Deductions December 31 $ 120,598 $ 29,189 $ (81,279) $ 68,508 $ - $ 22,688 $ (22,688) $ - 120,598 29,189 (81,279) 68,508 $ 120,598 $ 51,877 $ (103,967) $ 68,508 -102- CITY OF SHOREWOOD, MINNESOTA SUPPLEMENTARY INFORMATION SUMMARY FINANCIAL REPORT REVENUES AND EXPENDITURES FOR GENERAL OPERATIONS GOVERNMENTALFUNDS FOR THE YEARS ENDED DECEMBER 31, 2011 AND 2010 Total REVENUES Taxes Licenses and permits Intergovernmental Charges for services Fines and forfeits Special assessments Interest on investments Miscellaneous 2011 2010 $ 4,787,195 $ 4,717,204 174,119 154,113 72,968 173,334 102,500 100,899 52,635 55,806 - 333 56,705 132,359 1,032,566 1,037,522 TOTAL REVENUES Per Capita EXPENDITURES Current General government Public safety Public works Culture and recreation Capital outlay General government Public safety Public works Culture and recreation Debt service Principal Interest and service charges TOTAL EXPENDITURES Per Capita Total Long -term Indebtedness Per Capita General Fund Balance - December 31 Per Capita 1,147,198 1,392,923 859,069 342,654 Exhibit G -1 Percent Increase (Decrease) 1.48 % 12.98 (57.90) 1.59 (5.68) (100.00) (57.16) (0.48) (1.46) % (1.46) % 13.93 % 4.86 0.85 0.20 The purpose of this report is to provide a summary of financial information concerning the City of Shorewood to interested citizens. The complete financial statements may be examined at City Hall, 5755 Country Club Road, Shorewood, Minnesota 55331. Questions about this report should be directed to Bruce DeJong, Finance Director at (952)474 -3236. $ 6,278,688 $ 6 $ 859 $ 872 1,306,948 $ 1460,664 WWI 866,413 343,326 -103- 34,733 27,506 26.27 500,766 500,699 0.01 814,854 1,284,911 (36.58) 106,648 261,993 (59.29) 625,000 600,000 4.17 447,307 516,167 (13.34) $ 6,506,659 $ 6,933,120 (6.15) $ 890 $ 949 (6.15) % $ 10,170,000 $ 10,795,000 (5.79) % 1,392 1,477 (5.79) $ 3,488,227 $ 3,526,992 (1.10) 477 483 (1.10) The purpose of this report is to provide a summary of financial information concerning the City of Shorewood to interested citizens. The complete financial statements may be examined at City Hall, 5755 Country Club Road, Shorewood, Minnesota 55331. Questions about this report should be directed to Bruce DeJong, Finance Director at (952)474 -3236. $ 6,278,688 $ 6 $ 859 $ 872 1,306,948 $ 1460,664 WWI 866,413 343,326 -103- THIS PAGE IS LEFT BLANK INTENTIONALLY -104- SECTION III STATTUICAL SECTION CITY OF SHOREWOOD SHOREWOOD, MINNESOTA FOR THE YEAR ENDED DECEMBER 31, 2011 -105- THIS PAGE IS LEFT BLANK INTENTIONALLY -106- STATISTICAL SECTION This part of the City of Shorewood's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the government's overall financial health. Financial trends These schedules contain trend information to help the reader understand how the government's financial performance and well- being have changed over time. Revenue capacity K 00 AF These schedules contain information to help the reader assess the government's most significant local revenue source, the property tax. Debt capacity These schedules present information to help the reader assess the affordability of the government's current levels of outstanding debt and the government's ability to issue additional debt in the future. Demographic and economic information These schedules offer demographic and economic indicators to help the reader understand the environment within which the government's financial activities take place. Operating information These schedules contain service and infrastructure data to help the reader understand how the information in the government's financial report relocates to the services the government provides and the activities it performs. -107- CITY OF SHOREWOOD, MINNESOTA STATISTICAL SECTION (UNAUDITED) NET ASSETS BY COMPONENT LAST EIGHT FISCAL YEARS (accrual basis of accounting) Business -type activities Invested in capital assets, net of related debt $ Fiscal Year $ 6,172,309 $ 2004 2005 2006 2007 Governmental activities 7,470,272 8,182,612 Invested in capital assets, net of related debt $ 12,167,269 $ 11,372,213 $ 11,690,620 $ 10,960,550 Restricted - - 24,632 - Unrestricted 6,669,073 6,316,707 5,716,027 6,147,185 Total primary government Total governmental activities net assets $ 18,836,342 $ 17,688,920 $ 17,431,279 $ 17,107,735 Business -type activities Invested in capital assets, net of related debt $ 6,427,358 $ 6,172,309 $ 5,668,683 $ 6,066,229 Unrestricted 7,470,272 8,182,612 9,829,761 10,422,397 Total business -type activities net assets $ 13,897,630 $ 14 354 $ 15,498,444 $ 16,488,626 Total primary government Invested in capital assets, net of related debt $ 18,594,627 $ A17�544,52 17,359,303 $ 17,026,779 Restricted - 24,632 - Unrestricted 14,139,345 14,499,319 15,545,788 16,569,582 Total primary government $ 32,733,972 $ 32,043,841 $ 32,929,723 $ 33,596,361 Note: Net assets are not available for years prior to 2004 V -108- Table 1 Fiscal Year 2008 2009 2010 2011 $ 9,430,566 $ 9,480,314 $ 9,525,991 $ 9,223,669 7,400,859 7,909,106 8,252,497 7,964,703 $ 16,831,425 $ 17,389,420 $ 17,778,488 $ 17,188,372 $ 6,631,854 $ 6,482,297 $ 6,494,996 $ 6,675,613 10,186,824 9,449,210 8,666,149 8,186,835 $ 16,818,678 $ 15,931,507 $ 15,161,145 $ 14,862,448 $ 16,062,420 $ 15,962,611 $ 16,020,987 $ 15,899,282 17,587,683 17,358,316 16,918,646 16,151.538 $ 33,650,103 $ 33,320,927 $ 32,939,633 $ 32,050,820 �r -109- CITY OF SHOREWOOD, MINNESOTA STATISTICAL SECTION (UNAUDITED) CHANGES IN NET ASSETS - CONTINUED ON THE FOLLOWING PAGES LAST EIGHT FISCAL YEARS (accrual basis of accounting) Fiscal Year 2004 2005 2006 2007 Expenses Governmental activities General government Public safety Public works Culture and recreation Interest on long -term debt Total governmental activities expenses Business -type activities Water Sewer Recycling Stormwater management utility Liquor Total business -type activities expenses $ 1,074,028 $ 1,222,510 $ 1,357,714 $ 1,321,971 2,972,094 1,690, 903 1,806, 915 1,819,250 2,451,825 5,019,967 2,275,402 1,971,571 254,081 246,381 233,881 258,906 607,862 606,189 600,723 1,000,230 3,886,643 3,743,191 4,445,154 7,359,890 8,785,950 6,274,635 6,371,928 591,858 567,854 488,513 636,506 735,480 740,174 785,638 952,107 106,933 105,823 124,354 91,157 106,757 /fit 73,885 171,190 63,888 2,152,411 2,006,107 2,017,217 1,885,537 3,693,439 3,493,843 3,586,912 3,629,195 Total expenses Program revenues Governmental activities Charges for services o- General government Public safety Public works Culture and recreation Operating grants and contributions Capital grants and contributions $ 11,053,329 $ 12,279,793 $ 9,861,547 $ 10,001,123 $ 51,069 $ 112,107 $ 25,340 $ 41,475 983,684 1,055,758 1,060,506 896,731 1,080 1,575 1,800 1,960 119,594 nn! C)K7 100,910 I AnA 2L'7 31,730 2nz 111n 99,800 12 nl 1 ) Total governmental activities program revenues 2,152,394 3,674,717 1,514,605 1,172,878 Business -type activities Charges for services Water Sewer Recycling Stormwater management utility Liquor Operating grants and contributions Capital grants and contributions Total business -type activities program revenues 620,189 649,772 1,350,041 782,549 866,350 833,939 836,175 832,956 114,987 116,517 144,886 89,934 85,978 102,649 129,708 164,413 2,199,139 2,040,314 1,984,344 1,788,835 3,886,643 3,743,191 4,445,154 3,658,687 Total program revenues $ 6,039,037 $ 7,417,908 $ 5,959,759 $ 4,831,565 -110- Table 2 Fiscal Year 2008 2009 2010 2011 $ 1,483,913 $ 1,486,281 $ 1,235,098 $ 1,405,791 1,906, 890 1,904, 966 1,893,413 1,960, 894 2,485,752 1,941,272 2,231,473 2,031,136 273,054 394,110 452,437 412,257 1,002,423 638,768 474,082 449,773 7,152,032 6,365,397 6,286,503 6,259,851 657,776 659,113 643,886 690,363 921,238 955,956 980,173 1,151,626 96,945 99,286 173,896 174,857 106,143 106,847 131,107 233,035 16,167 129 25 - 1,798,269 1,821,331 1,929,087 2,249,881 $ 8,950,301 $ 8,186,728 $ 8,215,590 $ 8,509,732 $ 32,528 $ 34,064 $ 53,381 $ 108,394 793,041 634,742 624,330 544,749 - 6,279 - 6,293 605 35,843 58,661 72,678 90,493 90,681 99,114 113,717 674,343 43 114,330 - 1,591,010 801,652 949,816 845,831 752,338 784,318 668,676 672,793 829,117 802,252 845,043 819,496 64,629 65,112 146,002 151,894 204,618 191,157 198,593 196,070 27,950 28,488 28,762 33,586 15,000 1,878,652 1,871,327 1,887,076 1,888,839 $ 3,469,662 $ 2,672,979 $ 2,836,892 $ 2,734,670 -111- CITY OF SHOREWOOD, MINNESOTA STATISTICAL SECTION (UNAUDITED) CHANGES IN NET ASSETS - CONTINUED LAST EIGHT FISCAL YEARS (accrual basis of accounting) Fiscal Year ?nnd ?nnrl ?nm Net revenues (expenses) Governmental activities Business -type activities $ (5,207,496) $ (5,111,233) $ (4,760,030) $ (5,199,050) 193,204 249,348 858,242 29,492 Total primary government General Revenues and Other Changes in Net Assets General Revenues Governmental activities Taxes Property taxes, levied for general purpose Grants and contributions not restricted to specific progr, Unrestricted investment earnings Gain on sale of capital assets Transfers Total governmental activities general revenues Business -type activities $ (5,014,292) $ (4,861,885) $ (3,901,788) $ (5,169,558) $ 3,345,326 $ 3,770,702 $ 4,144,543 $ 4,360,254 4,723 4,785 4,925 37,746 127,853 201.,024 327,921 621,234 - 4,300 - - 5,000 (17 25,000 (143,728) 3,482,902 3,963,81 4,502,389 4,875,506 Unrestricted investment earnings 144,163 190,943 310,281 434,072 Gain on sale of capital assets - - - 382,890 Transfers (5,000) 17,000 (25,000) 143,728 Total business -type active • general enu 139,163 207,943 285,281 960,690 �_ Total primary government $ 3,622,065 $ 4,171,754 $ 4,787,670 $ 5,836,196 �y Change in Net Assets Governmental activities $ (1,724,594) $ (1,147,422) $ (257,641) $ (323,544) Business -type activities 332,367 457,291 1,143,523 990,182 Total primary government $ (1,392,227) $ (690,131) $ 885,882 $ 666,638 Note: Changes in net assets are not available for years prior to 2004 -112- Table 2 Fiscal Year 2008 2009 2010 2011 $ (5,561,022) $ (5,563,745) $ (5,336,687) $ (5,414,020) 80,383 49,996 (42,011) (361,042) $ (5,480,639) $ (5,513,749) $ (5,378,698) $ (5,775,062) $ 4,582,909 $ 4,743,174 $ 4,744,348 $ 4,733,948 19,957 4,940 4,487 4,751 641,846 333,626 132,359 56,705 - - 31,130 28,500 40,000 1,040,000 813,431 - 5,284,712 6,121,740 5,725,755 4.823,904 289,669 102,833 85,080 62,345 (40,000) (1,040,000) (813,431) - 249,669 (937,167) (728,351) 62,345 $ 5,534,381 $ 5,184,573 $, 4 $ 4,886,249 $ (276,310) $ 557,995 $ 389,068 $ (590,116) 330,052 (887,171) (770,362) (298,697) $ 53,742 $ (329,176) $ (381,294) $ (888,813) -113- CITY OF SHOREWOOD, MINNESOTA STATISTICAL SECTION (UNAUDITED) FUND BALANCES OF GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS General fund Reserved Unreserved Nonspendable Unassigned Total general fund All other governmental funds Reserved Unreserved, reported in Debt service funds Special revenue funds Capital project funds Nonspendable Restricted Assigned Total all other governmental funds Fiscal Year 2002 2003 2004 2005 44,994 $ - $ - $ 48,593 2,112,984 2,546,472 2,941,223 2,944,588 $ 2,157,978 $ 2,546,472 $ 2,941,223 $ 2,993,181 246,283 (37,482) $ 10290,619 -114- $ 205,350 $ 191,410 $ 238,873 3,566,803 3,116,437 $ 3,758,213 $ 3,355,310 Table 3 Fiscal Year 2006 2007 2008 2009 2010 2011 $ - $ - $ 47,750 $ 500 $ 49,060 $ - 3,383,906 3,761,509 3,660,359 3,555,224 3,477,932 - - - - - - 48,000 - - - - - 3,440,227 $ 3,383,906 $ 3,761,509 $ 3,708,109 $ 3,555,724 $ 3,526,992 $ 3,488,227 $ 262,438 $ 10,040,556 $ 10,033,342 $ 1,934,628 $ 96,333 $ - - - - - (17,650) - 2,197,367 2,473,097 3,743,980 4,252,870 4,520,55 - 150,068 - - - - 30,439 - - - - I l e - 4,229,528 $ 2,459,805 $ 12,513,653 $ 13,777,322 $ 6, � 98 N $ 4,410,035 -115- CITY OF SHOREWOOD, MINNESOTA STATISTICAL SECTION (UNAUDITED) CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS Revenues Taxes Licenses and permits Intergovernmental Charges for services Fines and forfeitures Special assessments Interest on investments Miscellaneous Total revenues Expenditures General government Public safety Public works Culture and recreation Capital Outlay Debt service Principal Interest and service charge; Bond issuance costs Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses) Fiscal Year 2002 2003 2004 2005 $ 2,658,663 $ 3,071,853 $ 3,344,442 $ 3,750,633 229,234 334,424 310,055 334,720 171,783 1,947,484 1,014,410 2,432,656 46,079 48,689 44,169 50,752 89,632 88,949 81,841 90,149 9,235 10,217 10,737 6,928 283,024 146,331 127,853 201,024 375,510 551,167 740,030 1,134,429 3,863,160 6,199,114 5,673,537 8,001,291 1,001,921 1,038,909 1,037,043 1,169,096 1,008,792 999,049 1,028,689 1,124,620 428,530 420,608 477,596 570,080 160,115 164.540 168,278 167,519 3,433,022 10,571,521 2,896,330 4,307,721 46,402 48,069 384,842 460,759 637,397 611,358 13,701,788 6,293,402 8,335,236 (2,327,897) (7,502,674) (619,865) (333,945) Transfers in 629,100 391,107 328,500 542,000 Sale of capital assets - - - - Proceeds from sale of bonds 9,950,000 2,368,378 - - Bonds refunded - - - - Discount on long -term debt issued - - - - Transfers out (609,100) (391,107) (323,500) (559,000) Total other financing sources (uses) 9,970,000 2,368,378 5,000 (17,000) Net change in fund balances $ 7,642,103 $ (5,134,296) $ (614,865) $ (350,945) Debt service as a percentage of Noncapital expenditures 5.8% 16.2% 11.2% 12.7% -116- Table 4 Fiscal Year 2006 2007 2008 2009 2010 unjai $ 4,141,539 $ 4,332,741 $ 4,582,602 $ 4,703,368 $ 4,717,204 4,787,195 382,408 256,472 195,419 127,883 154,113 174,119 365,732 224,286 753,605 66,411 173,334 72,968 45,450 50,819 50,753 41,649 100,899 102,500 79,040 77,777 53,369 52,968 55,806 52,635 895 418 - - 333 - 327,921 621,234 641,846 333,626 132,359 56,705 1,110,860 1,077,012 1,053,916 1,059,914 1,037,522 1,032,566 6,453,845 6,640,759 7,331,510 6,385,819 6,371,570 6,278,688 1,264,509 1,253,223 1,443,549 1,386,614 1,147,198 1,306,948 1,257,998 1,263,921 1,352,254 1,392,139 1,39 1,460,664 626,048 718,350 760,287 670,954 069 866,413 169,411 2,571,204 190,931 1,123,796 229,259 2,164,366 326,502 1.953,756 342654 2,()k 109 343,326 ,457,001 486,728 534,594 485,000 520,000 600,000 625,000 607,727 956,532 977,957 818,063 516,167 447,307 - - 58,569 - - - 6,983,625 6,041,347 7,471,241 7,068,028 6,933,120 6,506,659 (529,780) 599,412 ,731) (682,209) (561,550) (227,971) 635,000 770,091 933,366 2,059,773 1,942,550 984,541 - - - - 31,130 - - 10,000,000 1,310,000 - - - - - - (8,100,000) (1,900,000) - - (24,233) - - - - (610,000) (913,819) (893,366) (1,019,773) (1,129,119) (984,541) 25,000 9,832,039 1,350,000 (7,060,000) (1,055,439) - $ (504,780) $ 10,431,451 $ 1,210,269 $ (7,742,209) $ (1,616,989) $ (227,971) 20.1% 26.3% 23.1% 22.4% 19.1% 18.4% -117- CITY OF SHOREWOOD, MINNESOTA STATISTICAL SECTION (UNAUDITED) TAX CAPACITY, MARKET VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY (Shown by year of tax collectabihty) 2002 2003 2004 2005 Taxable market value Personal property Real estate Total taxable market value Estimated actual value of taxable property Taxable market value as a percentage of estimated actual value Tax capacity Personal property Real estate Total tax capacity Contribution to fiscal disparities pool Receivable from fiscal disparities pool Net tax capacity Tax levies General Debt service Total $ 2,763,367 $ 3,156,847 $ 3,420,229 $ 3,830,656 Direct tax rate General 31.923 % 28.816 % 25.843 % 25.971 % Debt service / - 3.082 4.552 3.870 Total 31.923 % 31.898 % 30.396 % 29.841 % Source: Hennepin County Assessor Note: Property in the county is reassessed annually. The county assesses property at approximately 90 percent of Note: Information not available prior to 2003 for the allocation of taxable market value and tax capacity between personal property and real estate. $ - $ 3,962,200 $ 3,831,300 $ 4,130,300 - 914,769,800 1,033,460,200 1,173,029,000 $ 817,063,900 $ 918,732,000 $ 1,037,291,500 $ 1,177,159,300 $ 914,769,800 $ 1,066,523,800 $ 1,415,129,000 $ 1,550,488,900 89.32 % 86.14 % 73.30 % 75.92 % - $ 78,073 $ - 9,658,728 8,690,552 9,736,801 (171,024) (184,657) 314,412 344,682 75,409 $ 81,333 10,980,358 12,590,290 11,055,767 12,671,623 (200,062) (213,988) 396,666 379,072 $ 8,833,940 $ 9,896,826 $ 11,252,371 $ 12,836,707 $ 2,763,367 $ 2,851,847 $ 2,907,997 $ 3,333,864 - 305,000 512,232 496,792 -118- Table 5 -119- 2006 2007 2008 2009 2010 2011 $ 4,361,600 $ 4,591,200 $ 4,336,600 $ 4,764,900 $ 4,629,900 $ 4,948,300 1,318,313,000 1,475,529,200 1,597,262,400 1,651,054,700 1,631,938,000 1,507,900,600 $ 1,322,674,600 $ 1,480,120,400 $ 1,601,599,000 $ 1,655,819,600 $ 1,636,567,900 $ 1,512,848,900 $ 1,416,341,600 $ 1,553,767,900 $ 1,645,188,300 $ 1,673,720,100 $ 1,638,118,400 $ 1,514,456,700 93.39 % 95.26 % 97.35 % 98.93 % 99.91 % 99.89 % $ 85,635 $ 89,872 $ 84,780 $ 91,548 $ 88,848 $ 95,216 14,269,195 16,130,097 17,619,943 18,305,114 18,087,557 16,620,629 14,354,830 16,219,969 17,704,723 18,396,662 18,176,405 16,715,845 (276,939) (308,590) (351,789) (396,336) (432,995) (419,002) 399,944 407,687 445,780 513,259 526,521 478,935 $ 14,477,835 $ 16,319,066 $ 17,798,714 $ 18,513,585 $ 18,269,931 $ 16,775,778 V � $ 3,678,592 $ 3,835,173 $ 4,056,917 $ 4,158,672 $ 4,160,292 $ 4,158,672 511,803 561,135 555,078 617,620 616,000 604,647 $ 4,190,395 $ 4,396,308 $ 4,611,995 $ 4.776.292 $ 4,776,292 $ 4,763,319 25.408 % 23.501 % 22.793 % 22.463 % 22.771 % 24.790 % 3.535 3.439 3.119 3.336 3.372 3.604 28.944 % 26.940 % 25.912 % 25.799 % 26.143 % 28.394 % -119- CITY OF SHOREWOOD, MINNESOTA STATISTICAL SECTION (UNAUDITED) PROPERTY TAX CAPACITY RATES - DIRECT AND OVERLAPPING GOVERNMENTS (PER $1,000 OF TAX CAPACITY IN 2002 - 2011) Year Taxes Payable 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Overlapping Rates (1) School District Watershed District City County No. 276 No. 277 No.3 No.4 Misc. 20.868 % 25.504 % 2.461 % 1.608 % 7.386 % 24.215 20.758 1.236 1.616 7.757 23.125 14.354 0.768 0.732 7.488 21.989 16.250 1.276 1.375 7.382 22.952 10.522 1.072 0.787 6.998 24.793 9.911 1.121 0.743 7.310 17.980 8.521 1.404 1.302 7.397 17.186 8.284 9 1.246 7.154 18.657 9.772 1.511 1.279 8.138 21.274 10.9 06 1.352 9.172 31.923 % 50.409 % 31.898 50.607 30.396 47.324 29.841 44.172 28.944 41.016 26.940 39.110 25.912 38.571 25.799 40.413 26.143 42.640 28394 45.840 Source: Hennepin County Assessor (1) Includes vocational school Overlapping rates are those of local and county governments that apply to property owners within the City. Not all overlapping rates apply to all City property owners (e.g. the rates for special districts apply only to the proportion of the government's property owners whose property is located within the geographic boundaries of the special district). -120- Totals School District No. 276 Watershed Watershed District District No. 3 No. 4 Table 6 School District No. 277 Watershed District No. 3 112.966 % 112.549 % 106.057 % 112.355 112.367 117.856 115.738 111.308 107.471 109.125 109.089 100.354 104.644 104.743 98.905 100.958 100.673 88.528 99.224 98.846 84.342 91.264 91.162 81.805 97.089 96.857 88.204 106.286 106.032 95.912 -121- CITY OF SHOREWOOD, MINNESOTA STATISTICAL SECTION (UNAUDITED) PRINCIPAL TAXPAYERS DECEMBER 31, 2011 2011 Taxpayer Percent Tax of Total Capacity Rank Tax Capacity Big Box One, LLC Shorewood Village Shopping Center, Inc. Two S Properties R & M Fayfield South Lake Office Building LLC Jack & Gretchen Norqual Elaine & Gary Jarrett First State Bank Excelsior (Beacon Bank) Minnetonka Country Club Waterford Center LLP James C. Akins Thomas J. & Cynthia J. Redmond The Mary Sue Simon Qprt Russel & Luaina Hagen Lawrence Reid Totals Source: Hennepin County Assessor 151,250 1 0.90 % 123,250 2 0.73 103,350 3 0.62 72,626 4 0.43 69,630 5 0.42 69,536 6 0.41 58,388 7 0.35 56,870 8 0.34 49,830 9 0.30 43,930 10 026 'A - - - 4.76 % -122- Table 7 2002 Percent Tax of Total Capacity Rank Tax Capacity $ 417,194 4.72 % -123- VO 41,250 5 0.47 89,508 1 1.01 39,250 6 0.44 45,110 4 0.51 47,250 2 0.53 45,425 3 0.51 31,456 7 0.36 31,286 8 0.35 24,875 9 0.28 21,784 10 0.25 $ 417,194 4.72 % -123- VO CITY OF SHOREWOOD, MINNESOTA STATISTICAL SECTION (UNAUDITED) PROPERTY TAX LEVIES AND COLLECTIONS LAST TEN FISCAL YEARS (1) Includes state paid property tax credits. Percentage Collection (1) in subsequent Collected Collection Fiscal Total of Current Year Levy Year's Levy 2002 $ 2,763,367 $ 2,734,632 2003 3,156,847 3,131,798 2004 3,420,229 3,390,137 2005 3,830,656 3,783,074 2006 4,190,395 4,145,829 2007 4,396,308 4,320,289 2008 4,611,995 4,546,899 2009 4,776,292 4,649,904 2010 4,776,292 4,685,060 2011 4,763,319 4,706,900 (1) Includes state paid property tax credits. Percentage Collection of Levy in subsequent Collected years 3,419,891 98.96 % $ 19,594 9921 24,693 99.12 29,754 98.76 46,458 98.94 41,120 98.27 73,954 98.59 59,789 97.35 113,906 98.09 71,789 98.82 - 1-4 �A -124- Table 8 Total Collections Percent of Total Collections to Levy $ 2,754,226 99.67 % 3,156,491 99.99 3,419,891 99.99 3,829,532 99.97 4,186,949 99.92 4,394,243 99.95 4,606,688 99.88 4,763,810 99.74 4,756,849 99.59 4,706,900 98.82 CC O i a H H Q Q � Q Q 0 rTl C/] 'w N a C1 N M l— M — C1 x Ic M M O C1 01 O cz O O O O O O M --i O CO N M M N 69 O i a H H Q Q � Q Q 0 rTl C/] 'w N a cz � � M M M N 01 O O O O O O O O O O C7 � N N .+� �• � � O O O V'� O v'� M v'� V7 V� 69 M M M N 01 00 v'i M O a 69 ■° 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 69 O O 69 ca cz � � O O O O O O O O O O -125- CITY OF SHOREWOOD, MINNESOTA Table 10 STATISTICAL SECTION (UNAUDITED) RATIOS OF GENERAL BONDED DEBT OUTSTANDING LAST TEN FISCAL YEARS Less Amounts Percentage of General Available in Net Estimated Actual Fiscal Obligation Debt Service Bonded Value of Per Year Bonds Funds Debt Taxable Property Capita 2002 $ 40,000 $ 116,688 $ (76,688) (0.01) % $ (10) 2003 20,000 108,925 (88,925) (0.01) (12) 2004 - - - - - 2005 - - - - - 2006 - - - - - 2007 - - - - - 2008 - - - - - 2009 - - - - - 2010 - - - - - 2011 - - - - - Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. See the Demographic and Economic Statistics table on page 131 for population data. See the Tax Capacity, Market Value and Estimated Actual Value of Taxable Property table on pages 118 - 119 for property value information. -126- CITY OF SHOREWOOD, MINNESOTA STATISTICAL SECTION (UNAUDITED) COMPUTATION OF DIRECT AND OVERLAPPING DEBT DECEMBER 31, 2011 Gross 17.40 % Bonded 2.52 Debt Used Percentage For Net Debt Net Applicable to Calculation Debt District Direct Debt City of Shorewood Overlapping Debt School District #276 School District #277 Hennepin County Henn Suburban Park District Henn Regional RR Authority Metropolitan Council Total Overlapping Debt Total Direct and Overlapping Debt $ 104,844,548 6,740,000 729,430,000 81,810,000 40,405 213,645 $ 923,078,598 $ 923,078,598 100.00 % $ $ 88,133,975 17.40 % 6,468,172 2.52 723,889,101 1.24 64,252,898 1.66 40,128,161 1.24 142,956,525 0.57 $ 1,065,828, 2.52 % $ 5,82 832 2.52 % Table 11 Amount of Net Debt Applicable to District 15,335,312 162,998 8,976,225 1,066,598 497,589 814,852 $ 26,853,574 $ 26,853,574 Sources : Market value data used to estimate applicable percentages provided by the County Board of Equalization and Assessment. Debt outstanding data provided by the county. Note: Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the City. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of the City. This process recognized that, when considering the government's ability to issue and repay long -term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therefore responsible for repaying the debt, of each overlapping government. * The percentage of overlapping debt applicable is estimated using taxable market property values, Applicable percentages were estimated by determining the portion of the county's taxable market value that is within the City's boundaries and dividing it by the county's total taxable market value. -127- CITY OF SHOREWOOD, MINNESOTA STATISTICAL SECTION (UNAUDITED) LEGAL DEBT MARGIN INFORMATION LAST TEN FISCAL YEARS Debt limit Total net debt applicable to limit Legal debt margin Total net debt applicable to the limit as a percentage of debt limit Fiscal Year 2002 2003 2004 2005 $ 16,341,278 $ 18,374,640 $ 20,745,830 $ 23,543,186 (76,688) (88,925) - - $ 16,417,966 $ 18,463,565 $ 20,745,830 $ 23,543,186 (0.5 %) (0.5%) - - Note: Under state law, the City's outstanding general obligation debt should not exceed 3 percent of the market value of taxable property. The percentage was changed to 3 percent for fiscal year 2008, prior to that, the percentage was 2 percent. By law, the general obligation debt subject to the limitation may be offset by amounts set aside for the extinguishment of those obligations. -128- Table 12 Fiscal Year 2006 2007 2008 2009 2010 2011 26,453,492 $ 29,602,408 $ 32,031,980 $ 49,674,588 $ 49,097,037 $ 45,385,467 $ 26,453,492 $ 29,602,408 $ 32,031,980 $ 49,674,588 $ 49,097,037 $ 45,385,467 Legal Debt Margin Calculation for Fiscal Year 2011 Taxable market value $ 1,512,848,900 Debt limit (3% of market value) $ 45,385,467 Debt applicable to limit General obligation bonds - Less: amount available in debt service funds - Total net debt applicable to limit - Legal debt margin $ 45,385,467 -129- CITY OF SHOREWOOD, MINNESOTA Table 13 STATISTICAL SECTION (UNAUDITED) PLEDGED - REVENUE COVERAGE LAST TEN FISCAL YEARS (1) (2) Fiscal Year 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Fiscal Year 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Revenue from Property D bt Service Taxes Principal Interest Coverage -- c ' ' $ Capital Leases 37,544 $ 24,833 $ 12,711 General Obligation Revenue Bonds 37,544 26,402 11,142 (1) 37,544 Net 9,475 1.00 37,544 Fiscal Gross (2) Revenue Debt Service 5,816 Year Revenue Expenses Available Principal Interest Coverage 2002 $ 287,465 $ 236,575 $ 50,890 $ 185,000 $ 99,739 0.18 2003 539,287 192,689 346,598 185,000 93,280 1.25 2004 676,287 314,513 361,774 190,000 86,907 1.31 2005 720,438 300,858 419,580 950,000 88,712 0.40 2006 1,264,892 223,243 1,041,649 275,000 79,456 2.94 2007 765,717 259,056 506,661 255,000 81,165 1.51 2008 857,890 278,164 579,726 250,000 172,050 1.37 2009 821,778 250,995 570,783 250,000 142,589 1.45 2010 700,678 238,780 461,898 250,000 125,407 1.23 2011 718,561 299,962 418,599 240,000 116,728 1.17 Including interest and other income Excluding depreciation and interest on bonds (1) (2) Fiscal Year 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Fiscal Year 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Revenue from Property D bt Service Taxes Principal Interest Coverage -- c ' ' $ Capital Leases 37,544 $ 24,833 $ 12,711 1.00 37,544 26,402 11,142 1.00 37,544 28,069 9,475 1.00 37,544 29,842 7,702 1.00 37,544 31,728 5,816 1.00 73,406 69,594 3,812 1.00 Lease Revenue Bonds Revenue from Lease Debt Service Payments Principal Interest Coverage 447,704 - 447,704 1.00 620,596 - 624,650 0.99 948,384 355,000 588,384 1.01 1,040,693 455,000 589,056 1.00 1,034,751 465,000 941,222 0.74 1,037,241 485,000 970,065 0.71 992,835 495,000 737,863 0.81 982,037 555,000 457,840 0.97 902,003 575,000 393,357 0.93 -130- CITY OF SHOREWOOD, MINNESOTA DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN FISCAL YEARS Table 14 Data Sources (1) Metropolitan Council (2) Bureau of Economic Analysis (3) US Census Bureau (4) US Census Bureau 2010 (5) Minnesota Department of Employment ar Note: Personal income information is a total for the vear. v a -131- Percent of population Total Per Capita which has a Fiscal Personal Personal Median bachelor's or post Unemployment Year Population (1) Income (2) Income (2) Age (3) graduate degree (4) Rate (5) 2002 7,590 $ 333,254,130 $ 43,907 38.7 4.4 % 2003 7,595 344,387,680 45,344 38.7 4.7 2004 7,625 366,343,125 48,045 38.7 4.3 2005 7,551 374,272,866 49,566 38.7 3.8 2006 7,499 371,695,434 49,566 38.7 3.3 2007 7,611 377,246,826 49,566 38.7 4.7 2008 7,917 430,882,725 54,425 39.0 7.3 2009 7,929 431,535,825 54,425 39.0 7.4 2010 7,307 429,651,600 58,800 39.1 5.1 2011 7,307 433,743,520 59,360 44.2 51.1 % 5.7 Data Sources (1) Metropolitan Council (2) Bureau of Economic Analysis (3) US Census Bureau (4) US Census Bureau 2010 (5) Minnesota Department of Employment ar Note: Personal income information is a total for the vear. v a -131- CITY OF SHOREWOOD, MINNESOTA PRINCIPAL EMPLOYERS CURRENT YEAR AND NINE YEARS AGO (1) Source: Minnesota Department of Employment and Economic Development ` * Includes part-time and temporary seasonal employees. N/A - indicates not available (1) Information for 2002 was not available. The table will be updated for future years. 1�1 vl -132- 2011 Percentage of Total City Employer Employees Rank Employment Cub Foods 96 1 6.20 % Minnewashta Elementary School 83 2 5.40 Xcel Energy 35 3 2.30 Beacon Bank 35 4 230 City of Shorewood 32 * 5 2.10 Minnetonka County Club 29 6 1.90 Total 310 20.20 % Source: Minnesota Department of Employment and Economic Development ` * Includes part-time and temporary seasonal employees. N/A - indicates not available (1) Information for 2002 was not available. The table will be updated for future years. 1�1 vl -132- Table 15 2002 Percentage of Total City Employees Rank Employment - N/A %° - N/A - N/A - N/A - N/A - N/A -133- CITY OF SHOREWOOD, MINNESOTA FULL -TIME EQUIVALENT CITY GOVERNMENT EMPLOYEES BY FUNCTION LAST TEN FISCAL YEARS (1) Function 2006 2007 2008 General government Public works Engineering Maintenance Culture and recreation Parks Economic development Water Sewer Municipal Liquor Total 13 13 13 6 6 6 13 5 5 1.5 1.5 1.5 1.5 1.5 1.5 3 2 - 38 29 27 Source: City of Shorewood (1) Information prior to 2006 was not maintained by the City. The table will be updated on a go- forward basis. -134- Table af; CITY OF SHOREWOOD, MINNESOTA OPERATING INDICATORS BY FUNCTION LAST SIX FISCAL YEARS (1) Function 2006 2007 2008 Building /engineering Permits issued 1,137 710 Public works Street sweeping (hours) 1,000 1,614 Snowplowing (hours) 2,000 1,394 Equipment repair (hours) 2,080 2,080 Water New connections 24 22 Water mains breaks 3 7 Average daily consumption (thousands of gallons) 482,000 482,000 Sewer Average daily treatment flow (thousands of gallons) 1,000,000 1,000,000 Source: City of Shorewood Note: Indicators are not available for the general government function. (1) Information prior to 2006 was not maintained by the City. The table will be updated on a go- forward basis. 686 1,500 1,508 2,080 13 3 482,000 1,000,000 -136- Table 17 2009 2010 2011 603 591 512 1,550 1,400 1,600 765 1,024 895 2,080 1,280 1,591 11 1 2 3 5 6 467,600 467,600 465,300 1,000,000 1,000,000 1,000,000 Y -137- CITY OF SHOREWOOD, MINNESOTA CAPITAL ASSET STATISTICS BY FUNCTION LAST SIX FISCAL YEARS (1) Table 18 Function 2006 2007 2008 Public Works Highways and streets Streets (miles) 50 51 51 Street lights 194 194 194 Traffic signals 5 5 5 Culture and recreation Parks division Parks 7 7 7 Parks acreage 102 102 102 Baseball diamonds 5 5 5 Basketball courts 1 1 1 Bike trails (miles) 2.45 2.45 2.45 Hockey rinks /outdoor 3 3 3 Softball diamonds 3 3 3 Swimming areas 1 1 1 Tennis courts 5 5 Volleyball courts 2 2 2 Utilities Water Miles of water main 2 28 28 Consumers 1,2 1,297 1,310 Maximum daily capacity (gallons) 919,000 919,000 919,000 Sewer Miles of sanitary sewer 60 60 60 Lift stations 14 14 14 Maximum daily treatment capacity (gallons) 1,000,000 1,000,000 1,000,000 Storm sewer Miles of storm sewer 12 12 12 Source: City of Shorewood Note: No capital asset indicators are available for the general government function. (1) Information prior to 2006 was not maintained by the City. The table will be updated on a go- forward basis. -138- Table 18 2009 2010 2011 51 51 51 194 194 194 5 5 5 7 7 7 102 102 102 5 5 5 1 1 1 2.45 2.45 2.45 3 3 3 3 3 3 1 1 1 5 5 5 2 2 2 28 1,321 919,000 28 1,322 919,000 28 1,324 919,000 60 14 1,000,000 1,000, 12 -139- CITY OF SHOREWOOD SHOREWOOD, MINNESOTA OTHER REQUIRED REPORTS FOR THE YEAR ENDED DECEMBER 31, 2011 i D- 0 EI & 1 W LLY (,'ertified Public Accountants & Consultants CITY OF SHOREWOOD SHOREWOOD, MINNESOTA OTHER REQUIRED REPORTS FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF SHOREWOOD, MINNESOTA OTHER REQUIRED REPORTS TABLE OF CONTENTS FOR THE YEAR ENDED DECEMBER 31, 2011 OTHER REQUIRED REPORTS Auditor's Report on Legal Compliance Report on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Schedule of Findings and Responses Page No. _1 •' 'ABDO EICK & Jt 0 I �, _ 1\1MPVSLLP Certified Public Accountants &Consultants 5 201 Eden Avenue Suite 250 Edina, MN 55436 AUDITOR'S REPORT ON LEGAL COMPLIANCE Honorable Mayor and Council City of Shorewood, Minnesota We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund and the aggregate remaining fund information of the City of Shorewood, Minnesota (the City) as of and for the year ended December 31, 2011, and have issued our report thereon dated August 20, 2012, which collectively comprise the City's basic financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the provisions of the Minnesota Legal Compliance Audit Guide for Political Subdivisions, promulgated by the Minnesota Office of the State Auditor pursuant to Minnesota statutes, section 6.65. Accordingly, the audit included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. The Minnesota Legal Compliance Audit Guide for Political Subdivision covers seven categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements, tax increment financing and miscellaneous provisions. Our study included all of the listed categories. The results of our tests indicate that for the items tested, the City complied with the material terms and conditions of applicable legal provisions. This report is intended solely for the information and use of management, the Council, others within the City and the Minnesota Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. August 20, 2012 ABDO, EICK & MEYERS, LLP Minneapolis, Minnesota Certified Public Accountants 952.835.9090 • Fax 952.835.3261 www.aemcpas.com -2- A D B 0 E_J1CK & I _ LLP Gertifwd Nblic Accouritarits & C wultants 5201 Eden Avenue Suite 250 Edina, MN 55436 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS Honorable Mayor and Council City of Shorewood, Minnesota In planning and performing our audit of the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Shorewood, Minnesota (the City) as of and for the year ended December 31, 2011, in accordance with auditing standards generally accepted in the United States of America, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses and therefore, there can be no assurance that all such deficiencies have been identified. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be material weaknesses. A deficiency in internal control over financial reporting exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency or combination of deficiencies in internal control, such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected on a timely basis. We consider the deficiency presented as finding 2011 -1 in the Schedule of Findings and Responses to be a material weakness. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control over financial reporting that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Other than finding 2011 -1, we did not identify any significant deficiencies. We noted certain matters that we reported to management of the City in a separate letter dated August 20, 2012. The City's responses to the findings indentified in our audit are described in the accompanying Schedule of Findings and Responses. We did not audit the City's responses and, accordingly, we express no opinion on them. This report is intended solely for the information and use of the Council, management and the Minnesota Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. August 20, 2012 Minneapolis, Minnesota 952.835.9090 • Fax 952.835.3261 www.aemcpas.com -3- ABDO, EICK & MEYERS, LLP Certified Public Accountants CITY OF SHOREWOOD SCHEDULE OF FINDINGS AND RESPONSES FOR THE YEAR ENDED DECEMBER 31, 2011 Findin Description 2011 -1 Cash and investment reconciliations and material audit adjustments Condition: During our audit we noted the bank and investment reconciliations were not fully completed for all of 2011. As a result adjustments were needed to correct the cash and investment balance such as correction of duplicate receipts, adjust interest earnings, adjust market value, record cash with fiscal agent and multiple other miscellaneous corrections. In addition we prepared audit entries related to accounts receivable, accounts payable and deferred revenue. Criteria: The financial statements are the responsibility of the City's management. The accounting records should reflect timely and accurate information for reporting to Management and Council. The reconciliation of bank and investment statements is an important component of internal controls. Cause: The City has not prepared a year -end trial balance reflecting all necessary accounting entries. The City did not perform complete bank and investment reconciliations between the statements and the general ledger. Effect: This indicates that a misstatement may occur and not be detected by the City's system of internal control over financial reporting. Without completed bank and investment reconciliations the accuracy of monthly financial information may not be accurate. The financial information provided throughout the year was not accurate. The audit firm cannot serve as a compensating control over this deficiency. Recommendation: We recommend the finance director complete bank nd investment reconciliations timely and review p Y the related journal entries, obtain an understanding of why the entry was necessary and modify current procedures to ensure that future corrections are not needed. We also recommend the City Administrator review the monthly reconciliations for completeness and irregularities. Management response: Management agrees with the findings and is in process of implementing improved procedures for the timely reconciliation of balances and entry of all accounting records into the system at year end. With the General Ledger fully reconciled at year end to the audited financial statements, the monthly reconciliation process will be easier going forward. Staff is working with KDV to review, modify, and document the internal processes. -4- #7a CITY OF SHOREWOOD PARK COMMISSION MEETING WEDNESDAY, AUGUST 15, 2012 MINUTES CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. A. Roll Call A^ Present: Chair Quinlan; Commissioners Edmondson, Kjolhaug, Hartmann, Gordon and Mangold; City Council Liaison Siakel; Public Works Director Brown, City Planner Nielsen, and Finance Director De7ong Absent: Swaggert B. Review Agenda Edmondson moved to approve the agenda as written. Mangold seconded the motion. Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of July 10, 2012 Commissioner Gordon moved to approve the minutes of the July 10, 2012 meeting as written. Mangold seconded the motion. Motion carried. 3. MATTERS FROM THE FLOOR LA Charles Babcock, Shorewood resident commended the Park Commission and City staff for the work that has been done in Manor Park. He stated trees he donated are being well cared for and growing well. He stated he and his wife have been caring for the rock gardens in the park and would like the Park Commission to consider adding a water source. He also suggested a path be added around the park. He discussed his concerns about safety in the park and suggested the nets be moved back. Gordon stated that was discussed at the park tour and believed it would be a simple task. Brown stated he would speak to the appropriate parties to have this done. He also requested mulch for the trees, and if it is brought there he would take care of it. Quinlan stated the Park Commission will take his recommendations under advisement and discuss. He thanked Babcock for his stewardship to the park. Brown commended the Babcocks for all their work at the park. He stated Babcock had asked if a hydrant could be placed near the warming house. He stated he will review the files to research whether a water line is a possibility. He noted the Health Department views the hydrant as a possible contamination source. Brown discussed the issue of having a path. Quinlan noted the Commission has discussed a path option for the park, and it is an option. The layout of the park suits itself well for a path. Brown stated the leagues that use the park have been asked to re- orient the field, and it is a challenge to get it done. He will talk to them again. Brown stated he will find mulch for the trees. Hartmann stated the high school sells mulch as a fundraiser. Edmondson thanked the Babcocks for their hard work. PARK COMMISSION MINUTES WEDNESDAY, AUGUST 15, 2012 PAGE 2 OF 6 4. BUDGET REPORT FOR SUMMER EVENTS IN 2012 Quinlan noted financial information has been provided for summer events in 2013. DeJong discussed the need for items to be included in the 2013 budget. He discussed items that are over and under budget and adjustments which should be made. He noted field programming will be done by an outside source. DeJong discussed increases in programming costs. Commissioners discussed funding for 2013. DeJong reviewed proposed capital projects for 2013. He stated decisions need to be made about what should be there. He noted the City Council will be discussing capital plans for the entire city starting October 8. He stated the Park Commission should come to a decision about what park projects should be included. Quinlan stated it should be an agenda item for the Park meeting on September 11. Mangold asked how 2012 and 2013 compare. DeJong stated if everything were purchased as noted in the memo provided, it would be over budget. Edmondson stated he hasn't seen anything over budget yet in all the time he has been on the Park Commission. Nielsen stated the message board item would be less than what it is shown, because the Scouts are doing the work. Brown also noted the buckthorn removal project would also be partially paid through grant money, and volunteers are doing a good portion of the work. Commissioners continued to review the budget items provided. Nielsen discussed park dedication fees received and others that will be coming with future development. 'L 5. PARK VANDALISM — DISCUSS SOLUTIONS /PLANS Brown reported on recent vandalism at Badger Park. He noted fluorescent lights were broken which are considered hazardous waste. He stated vandalism has been less than other years. He noted it tends to move around over the years. The issue now is people entering the warming houses. He discussed steps taken to fortify the buildings to prevent misuse. He noted he and Nielsen have discussed what is appropriate at the parks such as lighting, camera surveillance, and alarms. Quinlan asked which parks have alanns. Brown noted Manor Park is the only park with an alarm system. Quinlan asked if it would be wise to have them at more parks. Brown agreed it would be a good idea. Edmondson asked if the structure at Badger is just a garage door that was broken into. Brown noted an auxiliary door was broken into. Quinlan asked if signage would be any kind of an effective deterrent. Brown noted it is a worthwhile investment, but it is hard to determine its effectiveness. Nielsen stated some stouter locks were also installed. Brown stated kids are trying to pry the latches away from the frame with a crowbar. Quinlan asked if staff had recommendations to prevent vandalism. Brown stated they will continue to develop another system for Badger Park similar to what was provided for Manor Park. He stated increased lighting could also be done as part of the current budget. He noted he would continue to keep the Commission apprised of what is being done. In response to a question from Mangold, Brown noted timers would be installed on lighting. Nielsen stated kids are also tearing around Freeman Park, and there is talk about adding posts that can be broken off to deter careless driving. Kjolhaug arrived at 7:59 p.m. Brown discussed the plan to add posts that can be removed in the event of a storm for a storm debris storage site. He noted all options will be considered. Hartmann asked if another area in Freeman Park could be used. PARK COMMISSION MINUTES WEDNESDAY, AUGUST 15, 2012 PAGE 3 OF 6 Brown stated during a large disaster, the City has very few sites to use. He stated there are very many considerations that come into play when selecting a location. Nielsen stated the site in Freeman was chosen because of the careless driving area. Mangold suggested there be some kind of gate system at some point in the future. Brown stated that could be a consideration. Nielsen stated it would be worth looking at. 6. DRAFT COMP PLAN AMENDMENT Quinlan noted a Comp Plan Amendment is a proposal for Gideon Glen to designate it as a park. He stated the procedure was discussed at the last meeting about how to proceed. Nielsen stated the Commission had discussed adding Gideon Glen as part of the park s} stem. He suggested a simple amendment be made to the Comprehensive Plan. He suggested it be on the next Council meeting and have it heard as a public hearing at the Planning Commission meeting. Quinlan supported the recommendation. � Kjolhaug asked what park maintenance would involve at Gideon Glen. He stated there are wetland issues. Nielsen stated the watershed district has been restoring the land to a prairie, have planted trees and done many vegetative improvements. He stated the City is responsible for stone water improvements. Brown stated the city has the responsibility no matter what the designation is for the area. Commissioners discussed the area. Kjolhaug asked if there is a copy of the wetland management plan he could review. Nielsen stated he believed the agreement with the watershed district includes the details, and a copy would be provided. Commissioner Edmondson moved to recommend approval of the Comp Plan Amendment as written. Commissioner Gordon seconded the motion. Motion carried. 7. REVIEW COSTS AND FEASIBILITY OF MOVING HOCKEY RINK/LIGHTS FROM BADGER PARK TO FREEMAN PARK Quinlan noted the Commission discussed the idea of where the hockey rink at Badger Park should be located and if it should be moved to Freeman Park. The costs to complete a task have been provided by staff tonight. Brown discussed items to consider and noted he discussed the project with Woodbury. He noted orientation on the site is a consideration. He noted utilities run across the north and east on the site. He stated ice conditions are not favored when there are utility lines in the area. Brown noted he viewed other areas to see if there is a better location for the rink. He noted another option would be to take out a ball field to make room. Edmondson asked if it would be possible to have a portable rink. Brown stated construction and deconstniction is a consideration as far as cost consideration. Hartmann asked how having a hard surface would impact watershed concerns. Brown discussed restrictions but stated there could be other areas in Freeman where a sedimentation pond could be constructed before it drains out. Gordon was concerned about the lack of trees in the area suggested. Brown stated there are decisions that need to be made before trees are an issue. Commissioners discussed the feasibility of a portable rink and how it would be lit. Nielsen stated the lighting at Badger would need to remain at Badger for the football field. Gordon was concerned about the cost proposed to move the hockey rink. Quinlan stated this is the information that is needed in order to PARK COMMISSION MINUTES WEDNESDAY, AUGUST 15, 2012 PAGE 4 OF 6 determine whether we even want to move the rink. He stated another option is to eliminate the rink entirely. Commissioners discussed whether the rink should be moved. Hartmann stated there will be real issues with the watershed district. Quinlan agreed. Edmondson stated the rink should have been at Freeman to begin with. Quinlan stated it is a lot of money to move an existing facility. Edmondson noted the 2013 budget has monies budgeted for improvements to the rink if it remains at Badger Park. Mangold asked what the life span is for current hockey boards. Brown stated something needs to be done because of frost heave. Mangold stated the hard surface would be required at Freeman because of questionable ground. Brown stated there is considerable investment involved with a portable rink. He stated there is a lot of demand for the rink at Badger. Nielsen discussed problems associated with the master park plan. He believed they need to take a second look. Brown noted the soil at Badger would also need to be stabilized. Under either scen a,,.the costs are exorbitant. Edmondson stated he is familiar with other surfaces that would be a multi- purpo_s court for year -round use. He asked if that is an option at Badger. Nielsen stated it would be like pang over a wetland. Kjolhaug stated if the unstable ground has been a problem for a long time. Brown stated it has been an ongoing problem. Kjolhaug agreed with Mangold that the current rink is failing. He compared and contrasted the two sites and issues involved with the move. Gordon asked how many years are left for the rink at Badger. Brown stated it would be good for five more years, and he discussed continued maintenance at the rink. Kjolhaug believed there would be cost savings associated with having an updated rink. Siakel asked if there would be another location in Badger for the rink or perhaps explore a joint hockey facility at Manitou Park in Tonka Bay. Quinlan stated a joint rink could also be another option. Nielsen agreed that would be something to look into. Edmondson suggested a joint meeting with their Park Commission. Brown stated there are timing issues with the budgeting cycles. Nielsen suggested the major improvements for Badger be bumped to 2014 for now and continue discussions. There would need to be discussions about what should be included in 2013. One thing would be the Manor Park tennis court. He suggested another meeting be held in August or September to review the process for the CIP. Quinlan believed if the Badger issue is pushed to 2014, the other items for 2013 can be discussed at the September meetinia. The Commission agreed. 8. REVIEW COST ESTIMATES FOR FENCING AT COMMUNITY GARDENS He stated they estimated at the staff level, the cost for black coated vinyl fencing would cost around $5,000. A better number would be available at the next meeting. He noted the Excelsior fence is only five feet high. He stated another option is a California style that is wood structure with vinyl fencing. He noted they cost more and have more maintenance. He recommended sticking with the black vinyl. It would be to expand it as demand requires. Nielsen stated staff talked about having a six -foot high fence. He stated he could get quotes for both heights. PARK COMMISSION MINUTES WEDNESDAY, AUGUST 15, 2012 PAGE 5 OF 6 9. REVIEW COST ESTIMATES FOR FENCING AT LITTLE LEAGUE FIELDS AT FREEMAN PARK Brown reviewed quotes received for fencing at the fields at Freeman Park. Kjolhaug asked if posts can just be replaced or if the fence is defective. Brown stated the fence is defective. Edmondson asked how often there is a need. Brown stated this is the first time he is aware of a complete replacement, although routine repair has taken place continuously. Edmondson asked if there are any funding offers from the league. Brown stated there hasn't been any funding indicated. He stated the City needs to take on this project as a liability concern. He recommended approval of the request. Hartmann asked if that would be done this year. Brown stated it is the C ission's choice as there are funds available. Quinlan asked if the replacement would impact upcoming games. Brown belied that it would. Edmondson asked if there is time after the games are over before winter sets in. Brown believed there would be time. Siakel noted there is money available. Commissioner Hartmann recommended approval of the fencing replacement following completion of games in the fall. Commissioner Edmondson seconded the motion. Motion carried. 10. APPROVE PURCHASE OF PICNIC TABLES Quinlan noted staff is recommending the budget be amended to purchase additional picnic tables. Twelve tables are remaining to be purchased. Gordon agreed they should be purchased. Commissioner Gordon r d approval of twelve picnic tables. Kjolhaug seconded the motion. Motion Carrie 11. REVIEW QUOTE FOR MANOR PARK TENNIS COURT Quotes were presented for the Manor Park tennis court. Edmondson discussed the various surface types and playability of courts based on the kind of surface. Gordon stated it has not been recommended that Manor court be resurfaced because of the unstable soils. It was agreed Manor Park is a good location to try the newer surface. Kjolhaug stated he would support either surface, but he would support the shinier surface. Mangold stated he would prefer the other option that isn't as shinv. Nielsen stated the one question was the preparation. He noted the sport court has a very detailed process. He noted the versa court preparation is very similar. Commission Edmondson recommended approval of the versa court surface for Manor Park tennis court. Mangold seconded the motion. Motion carried. 12. NEW BUSINESS None PARK COMMISSION MINUTES WEDNESDAY, AUGUST 15, 2012 PAGE 6 OF 6 13. STAFF AND LIAISON REPORTS /UPDATES A. City Council RESPECTFULLY SUBMITTED, Nielsen updated the Commission on park - related City Council action. Siakel was welcomed as the Park Commission liaison from the City Council. She noted there was a presentation from Chief Litsey of the 2013 SLMPD budget and discussion of the social hosting ordinance. B. Staff 1. City Wide Tree Inventory — Park Plan Nielsen stated an inventory of trees in city -owned property is being done in order to address tree infestation proactively. He stated the inventory should be done sometime this fall. He discussed a possible replacement process. He stated any replacement wouldn't come from the park budget. He stated more information will be provided to the Park Commission. Immal C. Work Program Update Kjolhaug asked if the buckthorn removal project has been completed at Freeman Park. Brown stated staff is working on the project. Nielsen stated the scouts are working on the message board project. The trail on the other side of the trail in Badger Park won't be done at this time. 14. ADJOURN Hartmann moved, Kjolhaug seconded, to adjourn the Park Commission Meeting of August 15, 2012, at 9:11 p.m. Motion carried. Clare T. c Recor i, — : I -- City of Shorewood Council Meeting Item Title / Subject: Gideon Glen — Park Commission Responsibility Meeting Date: 27 August 2012 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: Planning Director's Memorandum, dated 9 August 2012 #7B MEETING TYPE Regular Meeting Policy Consideration: Should the Gideon Glen Conservation Open Space be placed under the purview of the Shorewood Park Commission? If so, should the Shorewood Comprehensive Plan be amended to reflect that policy? Background: During the Park Commission's annual parks tour, a question arose as to who is responsible for the Gideon Glen Conservation Open Space. To date, all decisions relative to this site have been made by the City Council. The Commission has suggested that it would be logical for the property to be treated as a park and asked what would be the best way to present this to the City Council. As explained in the attached staff report, staff has recommended a simple amendment to the Community Facilities section of the Comprehensive Plan. If the Council agrees with this approach, staff should be directed to schedule a public hearing for a future Planning Commission meeting (e.g. 18 September). Financial or Budget Considerations: Staff will be analyzing future maintenance costs for the Gideon Glen property (primarily upkeep of the walking path and some future drainage maintenance). Simply designating the Park Commission as being responsible for the property involves little or no cost. Options: Direct staff to schedule a public hearing; do nothing. Recommendation / Action Requested: Staff agrees with the Park Commission that the property should be considered part of the park system. Next Steps and Timelines: If the City Council directs staff to schedule a public hearing, it could be published in time to get it on the 18 September City Council meeting. Connection to Vision / Mission: Attractive amenities. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 Phone: (952) 960 -7900 • FAX: (952) 474 -0128 • Email: planning @ci.shorewood.mn.us PLANNING AND PROTECTIVE INSPECTIONS MEMORANDUM TO: Park Commission, Mayor and City Council FROM: Brad Nielsen DATE: 9 August 2012 RE: Gideon Glen — Park Commission Responsibility FILE NO. 405(Gid Glen) As the Park Commission conducted its annual park tours over the past couple of months, it came to the Commission's attention that the responsibility and oversight of conservation open space, particularly Gideon Glen, was not clearly assigned. The consensus of the Commission was that it should fall to the Park Commission. The Commission also asked staff to suggest the best way to approach the City Council with this recommendation. What is suggested is a simple amendment to the Shorewood Comprehensive Plan. Exhibit A, attached, is a brief revision (red type) to Page CF -26 (Community Facilities). If the Park Commission agrees with this approach, the topic will be scheduled for review by the City Council at its 27 August meeting and, if they are in agreement, it would then be scheduled for a formal Comprehensive Plan amendment process (public hearing by Planning Commission, approval by Council, etc.). Cc: Bill Joynes Tim Keane Larry Brown Considerable planning has gone into Shorewood's park system. A Parks Master Plan was adopted in 2002 that provided direction for each of the City's parks (see pages CF -29 through 33). This plan took into consideration the Classification System for Local and Regional Recreation Open Space, provided on pages CF -10 and 11. Shorewood's parks and open spaces fall into the following categories: Neighborhood Park. Four of Shorewood's existing parks - Cathcart, Badger, Manor and Silverwood - fall into this category. In addition, facilities at Freeman Park also serve the nearby neighborhoods, as do the facilities at Minnewashta Elementary School. Community Playfield. The Minnetonka School District has historically been heavily involved in providing playfields for local recreation. Specifically in Shorewood, Minnewashta Elementary School functions in part as a community playfield. Freeman Park is viewed as satisfying the majority of need for community playfields. Community Park. Besides its neighborhood and playfield functions, Freeman Park is the only community park in the Shorewood park system. Given the proximity of various regional parks, the need for an additional community park in Shorewood is not anticipated. Conservancy Lands. Shorewood's wetland system, while not suitable for active recreation, is preserved for its aesthetic value, as well as its environmental benefit. While most of the conservation open space lands are undeveloped, at least one — Gideon Glen — has improvements designed to attract visitors. Responsibility for planning and maintenance should be directed to the Park Commission for inclusion in its capital improvement planning and budgeting_ Special Use. South Shore Community Park, Crescent Beach and the Christmas Lake access on Merry Lane are essentially single purpose recreational facilities — a skate park, access to Lake Minnetonka and Christmas Lake, respectively. Crescent Beach is used exclusively for swimming, while the Christmas Lake access is used for fishing and boat launching. Both sites provide winter access to the lakes. The City has commissioned a master plan update for the park system. The Plan should be done this year and will include an analysis of the existing parks and recommendations for updating them. The City should continue to work with adjacent communities and the School District to maintain a clear understanding of the total recreational needs of the area. The south shore area has a highly cooperative recreational and transportation system which requires constant coordination (playfields, parks and trails). The Park Commission and City Council should continue to monitor the needs of area residents in implementing its parks and recreation plan. For example, considerable interest in trails has been generated in the last several years. 11/09 CF -26 Exhibit A i, — : I -- City of Shorewood Council Meeting Item Title / Subject: Zoning Code Amendment — Accessory Apartments Meeting Date: 27 August 2012 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: I - Planning Director's memorandum, dated 2 August 2012 11 — Draft Ordinance #sA MEETING TYPE Regular Meeting Policy Consideration: Should the Zoning Code be amended to allow accessory apartments in single - family residential districts? Background: The Planning Commission, in its study of life -cycle housing, has recommended an amendment to the Zoning Code that would allow accessory apartment in residential zoning districts. Such use would be by conditional use permit and is described in more detail in Attachment I. The Commission voted unanimously to recommend the draft ordinance (Attachment 11). Financial or Budget Considerations: The processing of conditional use permits is covered under the normal course of staff duties. Options: Adopt the ordinance amendment as presented; modify the amendment; or do nothing. Recommendation / Action Requested: Staff agrees with the Planning Commission's conclusion that this amendment can be a very valuable tool in an attempt to enhance life -cycle housing in Shorewood. Next Steps and Timelines: The ordinance will go into effect upon publication in the official newspaper. Connection to Vision / Mission: Healthy environment and sustainable tax base. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 2 August 2012 RE: Life -cycle Housing — Accessory Apartments FILE NO. 405 (Zoning 1201.03) Attached is a revised memo setting forth a draft of an ordinance related to accessory apartments. The revisions (shown underlined) address three concerns raised by the Planning Commission in its initial review of the proposed amendment: Subd. 22.c.(2) Alternative floor areas are provided — the original 850 square feet and 500 square feet, plus 700 square feet and 480. Both are consistent with the 40 percent requirement provided in c.(2). The alternative allows for smaller homes to have accessory apartments. Subd. 22. c. (6) Provision is added to include full-time care - provider. The language is consistent with the provisions for elderly housing. Subd. 22.c.(8) Clarifies that required parking must be in a building or on an approved driveway. This item is scheduled for a public hearing next Tuesday. If you have any questions relative to the amendment or the revisions, please do not hesitate to contact me prior to Tuesday night. Cc: Bill Joynes Tim Keane CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 18 February 2012 (Revised 2 August 2012) RE: Life -cycle Housing — Accessory Apartments FILE NO. 405 (Zoning 1201.03) One of the topics identified in the Planning Commission's study of life -cycle housing is that of "accessory apartments ". This housing option, which is not currently allowed in Shorewood's Zoning Code, is viewed as addressing both ends of life -cycle housing spectrum — older parents moving in to single - family homes with their adult children, or younger adult children moving in with their older parents. Either situation provides for more affordable, better utilized housing stock, especially in an area that is somewhat dominated by relatively large single- family homes. Accessory apartments in single - family homes is by no means a new idea. Cities in the eastern part of the country have been addressing this for 20 or more years. Consequently, much of their experience can be drawn upon as we consider this housing option for Shorewood. Regulations vary among municipalities but usually are concerned with health and safety standards, as well as maintenance of the basic character of the neighborhood. In this regard, staff suggests that the City proceed cautiously, limiting accessory apartments to family use and establishing a transparent process providing for neighborhood awareness. Upon review of many accessory apartment codes, staff has put together a menu of provisions that should be considered for any amendment to Shorewood's zoning regulations. Definition: "A CCESSOR Y APARTMENT. A small apartment that meets the standards of Section of this Code and is located within and is subordinate to an owner occupied single family dwelling. An accessory apartment shall not be considered to be a dwelling unit even if it allows fully independent living." Memorandum Re: Life -cycle Housing — Accessory Apartments 18 February 2012 It should be emphasized that the apartment, like other accessory uses, is subordinate to the principal use. II. Category of Use. With respect to a transparent public process, it is recommended that accessory apartments be categorized as conditional uses in the single - family residential (R -1 and R -2) zoning districts. This not only provides a public hearing process, it also provides uniform standards and a mechanism for formal recording of the City's approval. III. Code Section. Since the proposed code amendment will have requirements common to more than one zoning district, it is recommended that the accessory apartment provisions be placed in the General Provisions section of the Zoning Code (Section 1201.03). It is recommended that a new subdivision (22) be added. IV. Suggested Standards. The following provisions are not considered to be exhaustive, but are intended to be a basis for discussion. "Subd. 22. Accessory Apartments. a. Purpose. b. Conditional Use. Accessory apartments shall be allowed by conditional use permit in the following zoning districts: R -IA, R -113, R -1C, R -ID, R- 2A, R -213, R -2C and in the P.U.D. that allow single - family residential dwellings. c. Standards. Accessory apartments are subject to the provisions of Section1201.04 of this Code. In addition, the following standards shall apply: (1) The accessory apartment shall be clearly a subordinate part of the single- family dwelling. In no case shall the accessory apartment be more than forty (40) percent of the building's total floor area nor have more than two (2) bedrooms. (2) The principal unit shall have at least 850 square feet of living space remaining after creation of the accessory apartment, exclusive of garage area. Accessory apartments shall have at least 500 square feet of living space. Living space square footage for the accessory apartment shall be exclusive of utility rooms, common hallways, entryways or garages. At minimum, living space for the accessory apartment shall include a kitchen or cooking facilities, a bathroom and a living room. -2- Memorandum Re: Life -cycle Housing — Accessory Apartments 18 February 2012 (3) No front entrances shall be added to the house as a result of the accessory apartment permit. (4) An addition to the original building is permitted provided that the addition does not increase the floor area or volume of the original building by more than twenty (20) percent, and the addition will not alter the character of the building. (5) The owner of the residence in which the accessory apartment is located shall occupy the dwelling unit itself or the accessory apartment. (6) Occupancy of the accessory apartment shall be limited to persons related by blood or marriage to the owner of the residence. In cases where the accessory apartment is occupied by the owner, occupancy of the dwelling unit itself shall be limited to persons related to the owner by blood or marriage. Exception: the occupancy limitations stated herein shall not apply to one adult live -in care - provider serving the needs of the primary occupant (s), provided that if the care - provider resides on the premises for more than 30 days, notice must be given to the Zoning Administrator. (7) The owner of the single - family residence shall enter into a Residential Use Agreement with the City stipulating that the home will not be used except for single - family residential purposes and that the accessory apartment shall not be rented out in the future to anyone not related by blood or marriage to the owner. Prior to occupancy of the accessory apartment the owner shall provide evidence to the City that the Residential Use Agreement has been recorded with Hennepin County. (8) A minimum of three off - street parking spaces must be provided, two of which must be enclosed. Any_parkingprovided pursuant to this section shall be located in a garage or an approved driveway. (9) The accessory apartment and principal unit must meet the applicable standards and requirements of the Building Code, Fire Code and the Shorewood Rental Housing Code. (10) The building and property shall remain in single ownership and title and shall only have one mailing address. (11) Only one accessory apartment permit may be issued per detached single family home." -3- Memorandum Re: Life -cycle Housing — Accessory Apartments 18 February 2012 Cc: Brian Heck Tim Keane Laura Hotvet w CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING THE SHOREWOOD ZONING CODE AS IT PERTAINS TO ACCESSORY APARTMENTS Section 1. City Code Section 1201.02 is hereby amended to include: "A CCESSOR Y APARTMENT. A small apartment that meets the standards of Section 1201.03 Subd. 22. of this Code and is located within and is subordinate to an owner occupied single family dwelling. An accessory apartment shall not be considered to be a dwelling unit even if it allows fully independent living." Section 2. City Code Section 1201.03 is amended to include: "Subd. 22. Accessory Apartments. a. Purpose. b. Conditional Use. Accessory apartments shall be allowed by conditional use permit in the following zoning districts: R -IA, R -113, R -1C, R -11), R -2A, R -213, R -2C and in the P.U.D.s that allow single - family residential dwellings. C. Standards. Accessory apartments are subject to the provisions of Section 1201.04 of this Code. In addition, the following standards shall apply: (1) The accessory apartment shall be clearly a subordinate part of the single - family dwelling. In no case shall the accessory apartment be more than forty (40) percent of the building's total floor area nor have more than two (2) bedrooms. (2) The principal unit shall have at least 700 square feet of living space remaining after creation of the accessory apartment, exclusive of garage area. Accessory apartments shall have at least 475 square feet of living space. Living space square footage for the accessory apartment shall be exclusive of utility rooms, common hallways, entryways or garages. At minimum, living space for the accessory apartment shall include a kitchen or cooking facilities, a bathroom and a living room. (3) No front entrances shall be added to the house as a result of the accessory apartment permit. Attachment II (4) An addition to the original building is permitted provided that the addition does not increase the floor area or volume of the original building by more than twenty (20) percent, and the addition will not alter the character of the building. (5) The owner of the residence in which the accessory apartment is located shall occupy the dwelling unit itself or the accessory apartment. (6) Occupancy of the accessory apartment shall be limited to persons related by blood or marriage to the owner of the residence. In cases where the accessory apartment is occupied by the owner, occupancy of the dwelling unit itself shall be limited to persons related to the owner by blood or marriage. Exception: the occupancy limitations stated herein shall not apply to one adult live -in care - provider serving the needs of the primary occupant(s), provided that if the care - provider resides on the premises for more than 30 days, notice must be given to the Zoning Administrator. (7) The owner of the single - family residence shall enter into a Residential Use Agreement with the City stipulating that the home will not be used except for single - family residential purposes and that the accessory apartment shall not be rented out in the future to anyone not related by blood or marriage to the owner. Prior to occupancy of the accessory apartment the owner shall provide evidence to the City that the Residential Use Agreement has been recorded with Hennepin County. (8) A minimum of three off - street parking spaces must be provided, two of which must be enclosed. Any parking provided pursuant to this section shall be located within a garage or an approved driveway. (9) The accessory apartment and principal unit must meet the applicable standards and requirements of the Building Code, Fire Code and the Shorewood Rental Housing Code. (10) The building and property shall remain in single ownership and title and shall only have one mailing address. (11) Only one accessory apartment permit may be issued per detached single family home." Section 3. This Ordinance shall be in full force and effect upon publishing in the Official Newspaper of the City of Shorewood. -2- ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of August 2012. CHRISTINE LIZEE, MAYOR ATTEST: WILLIAM JOYNES, INTERIM CITY ADMINISTRATOR/CLERK -3- i, — : I -- City of Shorewood Council Meeting Item Title / Subject: Ashland Woods — Preliminary Plat Meeting Date: 27 August 2012 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: Planning Director's Memorandum, dated 31 July 2012 .. MEETING TYPE Regular Meeting Policy Consideration: Should the City approve a preliminary plat creating seven, single - family residential lots? Background: Ashland Woods LLC proposes to divide the property located just south of the LRT Trail, on the east side of Strawberry Lane, into seven lots. This project was originally approved as Wildwood in 2009. For detailed background on the proposal, see the attached staff report. The Planning Commission voted unanimously to recommend approval of the preliminary plat. Financial or Budget Considerations: Processing of the application is covered by fees paid by the applicant. Once approved, the project will generate park dedication fees and local sanitary sewer charges. Options: Approve the preliminary plat; deny the preliminary plat; or require modification of the preliminary plat. Recommendation / Action Requested: Staff should be directed to prepare a resolution approving the preliminary plat subject to the recommendations made by the Planning Commission. Next Steps and Timelines: Upon adoption of the resolution (10 September), the applicant has six months in which to apply for the final plat. Connection to Vision / Mission: Sustainable tax base. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 31 July 2012 RE: Ashland Woods — Preliminary Plat (fka Wildwood) FILE NO. 405(12.09) BACKGROUND Ashland Woods LLC has submitted a preliminary plat for a seven -lot subdivision to be called Ashland Woods. The subject property is located on the east side of Strawberry Lane, just south of the LRT Trail (see Site Location map — Attachment I). With the exception of the proposed grading plan, this project is substantially the same as the Wildwood plat that was approved in 2009. You may recall that the preliminary plat approval for Wildwood was extended several times due to the soft housing market, before being dropped by the previous developer. The revised preliminary plat is attached as Attachment II. The Applicant's request letter is attached as Attachment 1I1. Staff reports for the Wildwood preliminary plat provide detailed background that still pertains to the current proposal. Attachment IV is the Planning Director's memorandum, dated 1 January 2009. Attachment V is the City Engineer's memorandum, dated 31 December 2008. A revised grading plan as referenced in the Applicant's request letter is attached as Attachments VI and VII. Finally, excerpts from the public hearing, dated 6 January 2009, are included for your review as Attachment VIII. ANALYSIS /RECOMMENDATION The single -most significant issue in the previous proposal was site drainage and the grading associated with controlling it. Staff spent considerable time meeting with neighbors, studying the surrounding area, and developing a solution for handling storm water runoff from the project. The result was a system of back yard rain gardens and a dry creek bed that conducts the subtle drainage to the northeast corner of the property into the drainage pattern in Freeman Park. The ®: �,�® PRINTED ON RECYCLED PAPER Memorandum Re: Ashland Woods Preliminary Plat 31 July 2012 drainage plan was to be supported by protective covenants and the establishment of a homeowner's association to maintain the drainage pattern and system. While the Ashland Woods plat proposes the same drainage solution, they have spent additional time on the proposed grading plan for the site. The result is considered to be an improvement over the original plan in that it requires less fill to be imported to the site. The estimated amount of fill required for the Wildwood plat was 23,000 cubic yards. The Ashland Woods plat proposes to bring in 10,000 cubic yards for the initial plat grading and 6000 yards for the individual site grading, for a total of 16,000 yards of material. The reduction is the result of a more detailed look at individual home sites. Rather than fill each site to accommodate whatever house plan may come along, the Applicant has examined each lot and proposed building types that fit the lots with as little fill as is necessary. The City Engineer cautions against "custom grading ", especially in an area as sensitive as the subject property. hi response, the Applicant has submitted a two -part grading plan. Attachment V illustrates the initial mass grading of the site. Attachment VI shows the grading for the individual lots, based on various building types. In the future, if a different building type is proposed for a lot it will require a revised grading plan that adheres to the low floor proposals in the preliminary plat and maintains the approved drainage pattern. Since the revised grading plan, albeit requiring less fill, still involves a substantial amount of material being brought into the site, a detailed plan for importing the fill should be submitted with the final plat for Ashland Woods. The plan should include truck routes, staging and protection of the city streets. In this regard, the condition of Strawberry Lane should be photographically documented, and any necessary repairs to the street should be the responsibility of the developer. The City Engineer has recommended the following with respect to the proposed plat: • The cross grade on the proposed street should not be less than 2.5 percent. • The comment on the Secondary Grading Plan (Attaclunent VI) regarding "custom grading" must be revised to reflect the understanding in paragraph 2, above. • There shall be no retaining walls in the street right -of -way (Lot 7) • The concrete curb and gutter should extend around the street radius to Strawberry Lane. • In the final plat, consider allowing some minor grading within Freeman Park to enhance the flow of drainage through the park Based on the preceding and the recommendations included in the Wildwood memoranda, approval of the preliminary plat for Ashland Woods is recommended. Cc: Bill Joynes Tim Keane James Landini Bruce DeJong Larry Brown Cory Lepper -2- �4bblelF —NO le F Lpin'e (D Mar Marsh Pt Po inte C t� (D 0 Rd cD B everl y Beverl D - Y + TE RAnle le a i 602 Carver County Border LValle yWdQd Lad Isi 0 0 Sunnyva I e �' a�'i [a Wild Rose-La -Pt Arbor Cr _e _bT - Tfl'- IP4, — �L;a] ;ir 0 N I Creek _tf � _uir it c N z/0'z /Fmmm� 5 650 1,300 0 32 ( � 2�z 7=Feet L'7 C) Oaks. I a pj_e _Shol e\,NO ve – I_ — 70 FLeaf_jTr m w 1 Park Lane 215 P 140 ______________ e ai woods -- woods %o / B pd' g o• / - f / y 20,545 SF Exlst. 12' CMP' SW /r-972JIz HE 1nv- 971.60 Bench Mark: RR Spike !n f / \\ \ \� :o \ \'� J\ face of PP 25,326 SF Exist. San. MH 17 \ RI-975.28 ( \ \ \ \/ l \/� !n ✓=955.88 / \ \ \ \\ / / -J 1 / J1 LU \ ' 2: 2J, 924 SF JJ5 Exls sewer A I exist. m \ / / / garage 24,648 SF \ \ � l Rm,j � � ' ONALD JOHNSON 20,231 SF 6060 STRA IWERRY LAN \ OREWU00, MN 55331 1 j pA d lth j5- b-d-sd I / / A / woods w roc I / Exlst. 121 CM N. In -977.04 N 17 L- / -- - - - --- \@ G // 'tQ \\ woods l S Inv=9i2.89 - - - exist. house exist. ideckl �^ ^\ \ \\ INDER 0.0 / 6 \\ ' 1� �6� / / / \ ` 25,696 SF t7Nty asementl — edge woods et / XT - � I LWETE n T / —I- CURB d rvTTrR, T1P, gg exlsting lance N8932'f0'f 200.00 ` /7V`t /) . -Line parallel with the south `exist. Shed V c p` - line o/ Lot 105 of AUDITOR'S RYAN & KRISTEN JOHANNkM .8 \ / 6070 STRAWBERRY CANE I 4 SUBDIVISION NUMBER 1JJ 7 cP \ SHOREWD00, MN 55371 4 J exist. house \ n � I woods I 20,046 SF exlst. bit. drly way m �Ig - i r1 1 , exntm fence I $� J I' �.� N I I ��i9 1C 15 Q c�1 ROBERT HINNENKAMP _ I 6075 STRAWBERRY LANE Exist. 12' CUP SHOREWO00, MN 5537/ Ins =972.6C " - E Inv = 972.20 Line parallel with the west - - _j - woods DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: 0 / r ,. o -- -- �------------ t - - -- ERIC & CATHERINE PAUL 6060 MAPLE LEAF CIR SHOREWOOD, MN 55331 BEING 10 FEET IN WIDTH, UNLESS OTHERWISE lNDlCA7ED, AND ADJOINING LOT LINES, AS SHOWN ON THE PLAT. - \ u v TOTAL AREA = 4.36 ACRES ne of Lot 105 of AUDITOR S I SUBDIVISION NUMBER 137 i THOMAS &NANCY RID NUMBER 32 117 23 43 0004 .1 6040 MAPLE LEAF IX CIR SHOREWOOD, MN 55331 6045 STRAWBERRY LANE f l � \ L EXISTING ZONING = R1C LOT REQUIREMENTS: / \ �4) -'-no Doll MINIMUM 20,000 SF MINIMUM 100' LOT WIDTH z C, (AT SETBACK) S� \ \ ;/1 a \ \ \ / � ? 3 LEGEND N x c� ( f \ I J \ denotes fence 0 OT -- denotes storm sewer line : f Ss denotes sanitary sewer line L l J — I -- denotes watermoin —OH'E denotes overhead electric S M b- denotes gate valve Attachment II denotes hydrant KEITH & PAUU PA WE 6050 MAPLE LEAF CIR � denotes woods \ SHOREWOOD, MN 55771 � O denotes power pole E O denotes set iron .H. RAO 3.5 LJ. KAPUSTKA & M CLtFE LORILEE ANN VTRNIG SHORE ( CHARLES POSY ® denotes found iron SHOREWOOD, MN 553J1 Minnesota, EXCEPT that part described as follows: — — "— — denotes building setback line u front-35' SHOREWOOD OAKS DRIVE 26780 SHOREW AKS OR /4E SHOREWDOD, MN 5573/ SHOREWf")OD, MN N _1 553 26360 G ORE 5 OAKS DRIVE Wt777 SNORE00, MN N 55771 SHORE OOD, AIN 5 D OAKS AKS SHOREW W0O0 MN 55377 rear -40' Commencing at the Southwest corner of said Lot 105, - side -10' DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: 0 / r ,. o -- -- �------------ t - - -- ERIC & CATHERINE PAUL 6060 MAPLE LEAF CIR SHOREWOOD, MN 55331 BEING 10 FEET IN WIDTH, UNLESS OTHERWISE lNDlCA7ED, AND ADJOINING LOT LINES, AS SHOWN ON THE PLAT. - \ ne of Lot 105 of AUDITOR S I SUBDIVISION NUMBER 137 i .1 f l � \ L 200 / \ 87 -'-no Doll in tree '- South "7 N89 286.62 / � ? line of Lot 105 of AUDITOR'S SUBDIVISION NUMBER 1,U I had I ( f \ I J \ corner of Lot 1D5, _AUDITORS h t � h \ U AUDITORS ounty, /ON NUMBER 1 33, ^ / / /1 r I ^ //1 n n I Henne pin County, MN n A ^ I PROPERTY DESCRIPTION: Attachment II V F ] L,/ I \ V V L/ L,/ L1 l./�I / \ \ JAMES & JACQUEUNf CWJD 6070 MAPLE LEAF CIR Lot 105, Auditor$ Subdivision Number One Hundred Mir, J �\ i y 2 .H. RAO 3.5 LJ. KAPUSTKA & M CLtFE LORILEE ANN VTRNIG SHORE ( CHARLES POSY JOHN &SHARON O I DAVID EISENMANN SHOREWOOD, MN 553J1 Minnesota, EXCEPT that part described as follows: ` SHOREWOOD OAKS DRIVE 26780 SHOREW AKS OR /4E SHOREWDOD, MN 5573/ SHOREWf")OD, MN N _1 553 26360 G ORE 5 OAKS DRIVE Wt777 SNORE00, MN N 55771 SHORE OOD, AIN 5 D OAKS AKS SHOREW W0O0 MN 55377 OAKS DRIVE \ DRIVE 26320 O 5 SHOREWOOD, MN AIN 553Jt Commencing at the Southwest corner of said Lot 105, - AARON & BETH SHAPLEY I Bald Lot 105, a distance of 100 feel; (hence Eosted SHOREWOOE, MN 55331E . of 200 feet; thence Southerly parallel with ti fine thereof, thence Westerly along the South line of so, DESIGNED DRAWN I hereby certify that this survey, plan, or report was Web Bite; C.S.O. C.S.O. prepared by me or under my direct supervision and wwwattoassoclates.com PROJECT NO: CHECKED that I am a duly Ucensed Land Surveyor under the laws of the State of Minnesota. ��® 9WastDlvdlonSt. Buttalo, ASHLAND WOODS PRELIMINARY PLAT 2 -12 -0246 N0. DATE BY DESCRIPTION MN 55373 VINE HILL PARTNERS RE I1SIONS P.E.O. Paul E. Otto Dote: license 40062 990CIA7E8 Fax: 23522 En Meer and Land Burw n, Ina. SHOREWOOD, MN SHEET N0, 1 OF 8 SHEETS DATE 6129112 SSOCIATES Engineers Lead Surveyors, Inc. r City of Shorewood Attn: Brad Nielsen 5755 Country Club Road Shorewood, MN 55331 •- ASHLAND wit t • - ii! Otto Project No. 2-12-0246 Dear Mr. Nielsen: As you are aware, the preliminary plat of WILDWOOD was previously approved but never finalized. Vine Hill Partners is submitting for a new preliminary plat approval in order to move forward with the final plat and construction of the site. The lot and utility layout has not changed. They have proposed to change the development name to ASHLAND WOODS. Vine Hill is a custom home builder and therefore had some different ideas regarding the home types and grading of the site. They would like to build the main infrastructure and stormwater facilities as a first phase and then finish -grade the lots for the specific home locations and dimensions as they are built. This will allow for less initial grading /import and the ability to "fit" the homes on the lots instead of grading large, oversized building pads. A secondary grading plan was developed to show the complete build -out and provide the minimum low floor and low opening elevations to be adhered to. Stormwater management was a key component of the previously approved plan. Therefore, we have not proposed changes to the stormwater management plan. Enclosed is a copy of the previously approved stormwater management report and letter regarding minimum low opening elevations. Sincerely, Otto Associates, Engineers & Land Surveyors, Inc. C ejtu Cara Schwahn Otto, P.E. Senior Vice President Attachment III s s TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 1 January 2009 RE: Wildwood — Preliminary Plat FILE NO.: 405(08.16) BACKGROUND Synergy Land Company, LLC has arranged to purchase approximately 4.36 acres of land at 6045 Strawberry Lane (see Exhibit A). The developer proposes to remove the existing home on the property and plat it into seven single - family residential lots, as shown on Exhibit B. The subject property is extremely .flat and drains very gently from west to east. Existing vegetation on the site consists of a mix of young and mature, deciduous and coniferous trees. Exhibit C illustrates the locations of all trees on the site larger than eight inches DBA (diameter at breast height). Exhibit D shows only significant trees, as defined by Shorewood's Tree Preservation and Reforestation rules, which are at least fair or good condition. The property is zoned R -1C, Single - Family Residential. Surrounding land uses and zoning are as follows: West: Strawberry Lane, then single - family residential; zoned R -ID North: H.C.R.R.A. r.o.w. (LRT Trail), then single- family residential; zoned R -1 A East and South: single - family residential; zoned R -1C The proposed lots will be served by a cul -de -sac street, approximately 385 feet in length. The lots range in size from 20,046 to 25,696 square feet and average 22,917 square feet. *® PRINTED ON RECYCLED PAPER Attachment IV Memorandum. Re: Wildwood — Preliminary Plat 1 January 2009 In the evaluation of the preliminary plat, the following issues should be considered: A. Zoning Code. All lots meet or exceed the minimum size requirements for the R -1C zoning district — 20,000 square feet in area, 100 feet in width and 120 feet in depth. The building pads shown on the preliminary grading plan (Exhibit E) measure 80' x 60'. It should be noted that the 60 -foot depths of the pads are considered more than adequate to accommodate homes, patios and decks. In fact, some consideration should be given to reducing the depths of the pads. This could reduce the amount of fill that is required to make the lots buildable. It may also allow a few more significant trees to be preserved. B. Subdivision Code. Street Design. The proposed street is 385 feet long, with a proposed right -of -way width of 50 feet, terminating in a 120 -foot diameter cul -de -sac. The paved surface is 24 feet wide, exclusive of curb and gutter width, and the tuns- around is 91 feet in diameter. The street grade does not exceed five percent. These dimensions are all consistent with the Shorewood Subdivision Code. 2. Grading, Drainage, Erosion Control and Utilities. These items will be addressed under separate cover by the City Engineer. From a planning perspective the following comments are offered: a. Grading. In order for the street to meet grade requirements and to manage stoiln water runoff for the site, site alteration for this project will be considerable (see proposed grading plan on Exhibit E). The preliminary plans indicate that the site will be raised approximately five feet in order to get the lowest floor elevations of the homes above the high water elevations of the proposed pond and drainage features. This will necessitate trucking in large quantities of fill. The developer should be required to provide estimates of quantities of material to be brought onto the site. Also, the condition of Strawberry Lane should be monitored for any damage that may result from tuck traffic to the site. b. Drainage. Undoubtedly the most significant element of this proposal will be the management of stormwater runoff from the project. The grading plan proposes to conduct water to a drainage Swale at the rear of Lots 5, 6, and 7 which is then conveyed to a ponding area in the northeast coiner of the site. The pond ultimately drains to the northeast through Freeman Park. Because the land is so flat, water will move relatively slowly toward the pond. Consequently, the rear yards of Lots 5 -7 become a critical part of the drainage system for the project. While the initial design of the drainage system will accommodate drainage, staff has a couple of long -tens concerns: 1) future owners will not want to maintain the drainage features in favor of expanding -2- Memorandum Re: Wildwood — Preliminary Plat I January 2009 their individual lawns; and 2) future landscaping improvements and maintenance will adversely affect the subtle drainage pattern. For this reason, the staff is recommending that the rear yards of Lots 5 -7 be designed as rain gardens and the drainage swale be designed as a dry -rock river bed. This will serve to define the areas that must be maintained for drainage purposes. In addition, conservation easements should clearly state that buildings, decks, patios and other impervious surfaces be kept out of the drainageways. Staff also recommends that a homeowner's association be established, the main duty of which would be the maintenance of the drainage system. Arrangements for the HOA should be incorporated into the development agreement for the final plat. c. Sanitary Sewer. Sanitary sewer is available in Strawberry Lane. Prior to release of the final plat the developer must pay local sanitary sewer access charges in the amount of $7200 ($1200 per lot). Credit is allowed for the existing house on the property. d. Water. The developer's plans include a municipal water main to serve the lots. At staff's direction, and pursuant to Shorewood Code requirements, the developer shows water main being extended to the north boundary of his property as well as into the site. Water comlections charges will be $70,000, from which the cost of extending water main may be deducted. e. Park Dedication Fees. The Subdivision Code requires the developer to pay $5000 per lot for park dedication fees. Since credit is allowed for the existing house, the total park dedication requirement is $30,000. C. Wetlands. The developer has submitted documentation satisfactory to the Minnehaha Watershed District that no wetlands exist on the property. D. Tree Preservation /Reforestation. As mentioned above, the project involves substantial site alteration. As a result, the trees to be saved are concentrated at the very edges of the plat. Tree protection fencing is shown on Exhibit G, but no reference is made to reforestation. Nor are the plans signed by a licensed forester or registered landscape architect. The developer will be required to plant 35 trees (maximum replacement — eight trees per acre). It is recommended that the majority of these be placed along the south and east boundaries of the site where most of the trees will be removed. The plan should also include a landscape design for the rain gardens at the rear of Lots 5 -7. E. Street Lighting, The developer is not proposing street lights. Any such request would have to be made by future property owners. -3- Memorandum Re: Wildwood — Preliminary Plat 1 January 2009 The preliminary plat for Wildwood is considered to be consistent with Shorewood's development regulations. Approval is recommended subject to the following: 1. Plans for streets, utilities, grading, drainage and erosion control are subject to the recommendations of the City Engineer. 2. The final plat submission should include the documents establishing a homeowner's association and protective covenants providing for maintenance of the drainage facilities on the property. 3. Prior to final plat release, the developer must pay $7200 in local sanitary sewer access charges. 4. Prior to final plat release, the developer must $70,000 in water connection charges. Upon completion of the improvements, expenses for water main will be refunded. 5. Prior to release of the final plat, the developer must pay $30,000 in park dedication fees. 6. The developer must submit a final tree preservation and reforestation plan, prepared by a registered landscape architect or forester. Cc: Brian Heck Mary Tietgen James Landini Larry Brown Brent Hislop M m 1 11 C - ) zp�) � im I DR ti SMITHTOWN RD I J CT MA LE AVE SMITHTOWN LA N X 250 500 PT9 SHOREWOOD OAKS OAK LEAF TR 1,000 !M Feet P R 9 1 � R 9h R/ / ° / Ri- 74 n MH I �. / / Rim= 74.75 JEFFREY PIERCE Er AL 3107 HARMONY 5r SHOREWOOD, MN 55331 Exist. 12" C, SW In-972. NE 1nv=971.i Bench Mork: RR So* In E. face of PP El-97637 lb b Exist. Son. MH- RIm= 97526 Inv=955.86 / / Service er - E,rvt. Sew e exist. OREWO00, MN 55731 e+,sf dr/ tlri veway r orderetl with T5 rocks Exist. IZ" CMP 1 N. Inv=97.5.04 S Inv= 972.89 exist. house exist. deck I PP 6 1 X Xk x;sUn fence - - t k I exist. shed RYAN & KRSTEN JOYANNSEN = 6070 STRAWBERRY LANE SHOREWOOD, MN 55JJI exisl. bit. driveway 1 ex;sN; g fence i Exist. 12" CMP v7. Inv= 972.60 E Inv= 972.20 , a I V I ` � r t N J JJ i �✓ I w' 1 CURT & JENNIFER CAR PE N TER 6060 STRAWBERRY LA SHOREW0017, MN 55371 / / I , < p0 SF / \ 25,326 SF 17 \\ \ v 1 Uj I I � \ I \ � e exist. stoc Exist \/Ste w Uj n � ex st. noase r II I \ I\ �°+ N \\ v 124.648 SF e e / 75 _ a / a / woods Ci p I/ 17 j______ \ 71 __ - - - - -- . . _�w aMceR rE s ouoTABLE WRB & Wr1ER, nP. _ exist. house o I \ o P J exist. bit. drivelray i U V� -- RC&ERT MNNENKAMP 1 60]5 WOOOhey CANE S 5 HOR STRAWB MN 557_11 Corr OF SHCREWOOD 5755 COUNTRY CLUB ROAD SHOREWOOD, MN 55331 /} 01 l L y �e ,odds 200 t. I shed , n A v7 - 1 l I CHRISTOPHER & CAMIE THOMPSON j 26360 SHOREWOOD OAKS DRIVE SHOREWOOD, MN 55331 .. I FTTD BNest Ott 36 Ph: (763)6824727 Load I= (763)602-3522 Lnld Serveyols, Ina 9 e � 30 0 30 60 90 Scale: 1 = 30' DEVELOPER: SYNERGY LAND COMPANY, LLC - ATTN: BRENT HISLOP P.O. BOX 470 CHANHASSEN, MN 55317 TOTAL AREA = 4.36 ACRES PID NUMBER 32 117 23 43 0004 THOMAS & NANCY RENDOS 6040 MAPLE LEAF CIR 6045 STRAWBERRY LANE SHOREWOOD. MN 55_131 EXISTING ZONING = RIC Line parallel with the west -_�' I- of Lot IDS of AUDITOR'S I SUBDIN90N NUMBER 733 ' _° MINIMUM 100' LOT WIDTH �i - south line of Lot 105 of AUDITOR'S \ ( SUBDIW90N NUMBER 133 - Southwest corner of Let 105, LEGEND AUDITOR'S SUBD1N9P1' NUMBER 133, I ^ l I n L) r ' I A //1 n /1 I Hennepin County, MN ,.: r7 L/ I\ L_ V V V V L I L.J. KAPUSIKA & M.H. RADCLIFFE I LORILEE ANN NRNIG 35 26400 SHOREWOCD OAKS DRIVE 26360 O OAKS DRIVE SHOREWOOD. MN 55371 O ( SHOREWOOD. AIN MN 5553t --- denotes woods DESIGNED DRAWN C.S.O. C.S.O. CHECKED P.E.O. I hereby certify that this survey. plan, o report w Prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the lows of the State of Minnesota. Paul E. Otto Date: License 111 40062 losers O denotes set iron L_ 6050 MAPLE LEAF CIR SHOREWOOD, MN 55331 (;) denotes found Iron Corr OF SHCREWOOD 5755 COUNTRY CLUB ROAD SHOREWOOD, MN 55331 /} 01 l L y �e ,odds 200 t. I shed , n A v7 - 1 l I CHRISTOPHER & CAMIE THOMPSON j 26360 SHOREWOOD OAKS DRIVE SHOREWOOD, MN 55331 .. I FTTD BNest Ott 36 Ph: (763)6824727 Load I= (763)602-3522 Lnld Serveyols, Ina 9 e � 30 0 30 60 90 Scale: 1 = 30' DEVELOPER: SYNERGY LAND COMPANY, LLC - ATTN: BRENT HISLOP P.O. BOX 470 CHANHASSEN, MN 55317 TOTAL AREA = 4.36 ACRES PID NUMBER 32 117 23 43 0004 THOMAS & NANCY RENDOS 6040 MAPLE LEAF CIR 6045 STRAWBERRY LANE SHOREWOOD. MN 55_131 EXISTING ZONING = RIC TYPICAL BUILDING PAD 80 X60 UNLESS OTHERWISE NOTED y , ERIC & CATHERINE PAUL DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS.- 6060 MAPLE LEAF CIR o SHOREWOOD. MN 5533/ I I BEING 10 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, -found no,T In tree AND ADJOINING LOT LINES, AS SHOWN ON THE PLAT. \\ JAMES & JACOVELINE LUND PROPERTY OESCRIPHON: 6070 MAPLE LEAF CIR JOIN & SHARON HOE RNC I DAVID EISENMANN \ SHOREWOOD. MN 55331 Lot 1`05. Auditors y. Subdivision Number One Hundred Thirty -Three (133). Hennepin Count Minnesota, EXCEPT that port described as follows: 26340 SHOREWOOD OAKS DRIVE 26320 SHOREW000 OAKS DRIVE \ SHOREWOOD, MN 55331 5H0REWOOD, MN 55JJ/ Commencing of the Southwest corner of said Lot 105: thence Northerly along the West line of A said Lot 105, o distance of 100 feet: thence Easterly poro6el with the South line of said Lot 105. .-r o distance of 200 feet; thence Southerly parallel with the West line of said Lot 105 to the South line thereof, thence Westerly along the South line of said Lot /05 to the point of beginning. WILD WOOD PRELIMINAI SYNERGY LAND COMPANY, LLC Exhlblt B SHOREWOOD, MN SHEET N0. 1 01 P]? F1 TMTNARV PT.A"I 215 e _ _ _ _ _ - - - _ - - - - is edge of wcads X X T \ 23,924 SF \ `/ k e \ \ 15A ^\ I / \\ xrsti r ce X- XT k I \ k A\ Ll R =60 I 20.231 � 92 15d / X 0 m4, 6 / \\ k 25,696 SF \ r7\ woods 99 G 1O / \ 7 \ r -Line parallel with the south \ / \. line of Lot 105 BI IJJ R'S SUBDINS'ON NUMBER R /33 i \ exlsHng ten � i' woods $ 20.046 SF X' X —j ye4 LOT REQUIREMENTS: ( !) MINIMUM 20,000 SF _° MINIMUM 100' LOT WIDTH �i (AT SETBACK) denotes sanitary sewer line LEGEND TYPICAL BUILDING PAD 80 X60 UNLESS OTHERWISE NOTED y , ERIC & CATHERINE PAUL DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS.- 6060 MAPLE LEAF CIR o SHOREWOOD. MN 5533/ I I BEING 10 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, -found no,T In tree AND ADJOINING LOT LINES, AS SHOWN ON THE PLAT. \\ JAMES & JACOVELINE LUND PROPERTY OESCRIPHON: 6070 MAPLE LEAF CIR JOIN & SHARON HOE RNC I DAVID EISENMANN \ SHOREWOOD. MN 55331 Lot 1`05. Auditors y. Subdivision Number One Hundred Thirty -Three (133). Hennepin Count Minnesota, EXCEPT that port described as follows: 26340 SHOREWOOD OAKS DRIVE 26320 SHOREW000 OAKS DRIVE \ SHOREWOOD, MN 55331 5H0REWOOD, MN 55JJ/ Commencing of the Southwest corner of said Lot 105: thence Northerly along the West line of A said Lot 105, o distance of 100 feet: thence Easterly poro6el with the South line of said Lot 105. .-r o distance of 200 feet; thence Southerly parallel with the West line of said Lot 105 to the South line thereof, thence Westerly along the South line of said Lot /05 to the point of beginning. WILD WOOD PRELIMINAI SYNERGY LAND COMPANY, LLC Exhlblt B SHOREWOOD, MN SHEET N0. 1 01 P]? F1 TMTNARV PT.A"I 215 e _ _ _ _ _ - - - _ - - - - is edge of wcads X X T \ 23,924 SF \ `/ k e \ \ 15A ^\ I / \\ xrsti r ce X- XT k I \ k A\ Ll R =60 I 20.231 � 92 15d / X 0 m4, 6 / \\ k 25,696 SF \ r7\ woods 99 G 1O / \ 7 \ r -Line parallel with the south \ / \. line of Lot 105 BI IJJ R'S SUBDINS'ON NUMBER R /33 i \ exlsHng ten � i' woods $ 20.046 SF X' X —j ye4 -x h— denotes fence C _° denotes storm sewer line denotes sanitary sewer line denotes watermoin (.HL denotes overhead electric denotes gate valve b denotes hydrant 1 3; ;7 --- denotes woods O denotes power pole `r` KEITH & PAULIA PA WE O denotes set iron L_ 6050 MAPLE LEAF CIR SHOREWOOD, MN 55331 (;) denotes found Iron - - - - denotes building setback line front-35' rear -40' side -10' TYPICAL BUILDING PAD 80 X60 UNLESS OTHERWISE NOTED y , ERIC & CATHERINE PAUL DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS.- 6060 MAPLE LEAF CIR o SHOREWOOD. MN 5533/ I I BEING 10 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, -found no,T In tree AND ADJOINING LOT LINES, AS SHOWN ON THE PLAT. \\ JAMES & JACOVELINE LUND PROPERTY OESCRIPHON: 6070 MAPLE LEAF CIR JOIN & SHARON HOE RNC I DAVID EISENMANN \ SHOREWOOD. MN 55331 Lot 1`05. Auditors y. Subdivision Number One Hundred Thirty -Three (133). Hennepin Count Minnesota, EXCEPT that port described as follows: 26340 SHOREWOOD OAKS DRIVE 26320 SHOREW000 OAKS DRIVE \ SHOREWOOD, MN 55331 5H0REWOOD, MN 55JJ/ Commencing of the Southwest corner of said Lot 105: thence Northerly along the West line of A said Lot 105, o distance of 100 feet: thence Easterly poro6el with the South line of said Lot 105. .-r o distance of 200 feet; thence Southerly parallel with the West line of said Lot 105 to the South line thereof, thence Westerly along the South line of said Lot /05 to the point of beginning. WILD WOOD PRELIMINAI SYNERGY LAND COMPANY, LLC Exhlblt B SHOREWOOD, MN SHEET N0. 1 01 P]? F1 TMTNARV PT.A"I 215 e _ _ _ _ _ - - - _ - - - - is edge of wcads X X T \ 23,924 SF \ `/ k e \ \ 15A ^\ I / \\ xrsti r ce X- XT k I \ k A\ Ll R =60 I 20.231 � 92 15d / X 0 m4, 6 / \\ k 25,696 SF \ r7\ woods 99 G 1O / \ 7 \ r -Line parallel with the south \ / \. line of Lot 105 BI IJJ R'S SUBDINS'ON NUMBER R /33 i \ exlsHng ten � i' woods $ 20.046 SF X' X —j ye4 i x971.20 / x 971.40 0 19 x 971.35 x :371.36 / 970.7 '8 x 971.34 r x971.61 x971.32 x971.35 ' 41.5 74 �°� / / / / , / / x 971.50 x 971.44 U / k / ^� / z 977.47 ( x 971.28 /� xist7ng fence Xry1 x9 h x 970.61 2 x 971.29 -971.56 1 e x 971.39 -971.29 ra rs 8 A95 _ _ _ _ F6 P4 p 0 w 6 =970.7 r _ - - - `9Y0.14 0 5 2 20 93 f95 -.9 I \ 22 7 \ edge of woods 9j 971.30 I 189 x 977.65 �/� / � I -970. x 971.26 \9,� _ x 971.76 u 971.63 I6 I x 971.80 x 97222 (8,..�} {� woods V I 1 ®� / , f x 977.53 A I x 970.91 \ =91 / 7 K 72.18 6081 I ' x 977.33 1 \ 1 ' g 1 3 157 15 1841 `'9/� \ x971.2 l �� I r x 18 x1970.6 1 972- \ \ x 972. r 170 r_ � _ 175 971.74 x ( ,.^� 7Bf "'}}} ���jjj ( 3� 6., } 1 x 97142 ` / e4.4 / j,.'l, v i770 166 -972_ I I>v„J V 33 X P`D \ 4 V 7 __ - __ __ _ 20 \.1 7 2 16 (]6 1 71.74 19 _�. 20 / 971.5b 3 13 4 / • ��! Exist. 12 - J / &72- 2a x �99.03 x 1650 3 �4VV7 e Sw in-972.3f 45 37 NE inv 971.50 Bench Mork: 1 RA Spike In E. lace of PP � o 0-976.37 vl o �+ l x / 11 / 1 1 / f1 i.5 I ' ql o I w I I exist. bit. divew yl 11 i I I � I / X974 s "mom � 9j �?- \..7 I a 9 x"970; 8 F' - 971 ' x 971.7 \ / \ x 971.18 .�167(D 410 19 x1970.79 x 972.6 6 ` x 9 / 57 972.65 �T x 971.84 x 97332 '1 \ 1 x 972.36 j /'2'spruce 610 _97329 973 - \ ^ x 971.42 n30 v V 4z B r \ \ \ - x 973.40 1.70 I ' x 971 ti \ k 2'spneee � SJ x 972.09 x 972.61 --- -- � ,� x 972.6 1 I 1 I 034 ��. 972- - - - - � 9 I I x 971. *(Z 0 \ 13 12 -'� x 972.14 ` - x 971.54 + I I I X x -971122 F 9 x 973.67 �- 1 \ 7 2 i p �X - = -, x }.34 I I 9,.60 I 6 existing fence f X X 133 Xt' X I \ \ I S \ x 97278 x 1 I .972.2, m� < 349 0 Exist. kistern well kg / t. stoop 97 x 972.8x 972.80 -3DY7 08 71.98 x 9!.211 , N / x 971.79 �4¢,�J I4 x 971.77 1 1 �' / 12 7 \ 1 I 1 exist. house x 973.49 5 _ 973` - ' N 1 I 1 � 1 t I 4 V I \ 7- \ s 1\ x 971.64 t m \ 66 N x 97224 x 972.24 �\ x 971.651 1 x 9:'3531 1 11 1 's rtrce I / 1 55 \ ' I l 1 k 1 0 x 9 _/ 75 N 7.9. 1 x 973.28 x 97250 ^ �. 1 I Y x73.15 I 95 { e I \ 974 L I ((''''�� ��`,��, 73.79\ \`v /J x972.82 at / I < 1 1 i x91 741 \ k 0 7 ( 1 0 102 _ x972.65 ai 3 4'spr 9 xuce \� x 97350 / 1 \ �� 0 / h - � \- - x X � J , 1 1 V I I' I 1 126 1 1 112.5/ 1 10 210 x o\ // I x 972.58 / \6J(', • 1 gi x 97379 x / U I ' c�,1 I x �f7 1 0 � ° x 972.59 9✓ / b \P ' 6 f \ x.✓� . . ^ ll wow-- •••]]] O66 / I j 7322 rolL.'.l N 1.J \7 7 x 972.80 \ X X 1 9,74 - 0 O 1C ,IC� a, x 972.51 x 972.89 n x ) \\/ 1 S v..�J of 7 woods ` 7 x 97341 \ 1 x 97262 k �x 9,315 71.43 764 B 2 �/ x97235 0 / / ( 056 I k \\ � 1/ w�od 0 y / x 973.73 140 97 x353$( 1 / / 20 '�Z,�prucaf x 972.53 1 x 972.75 I x 972.64 1 1 V \ I \.✓ x 972.55 Q / \ *4°spruce \ B60 ' 1 , k N ` p O `1 0 I 1 / S , _x 97336_ / ' \ / 78 ' u 972. I z 972. + v � 1'1'4'2 ( l -�- - x 97362 �` edg / of wood. 9733 (\ -972.17 / Z \. 1 Y 44(�l I 1 1 ` k \ �\ °l..l7 .061 z 972.5 1 1�971.827Q3 C J / `�..J x 97372 j''� 9 f V l NB93$'f0�20R \ _ � I X_1261 I/ x9 %328 1 1 t.� / 71 \ 136 DEVELOPER: SYNERGY LAND COMPANY, LLC ATTN: BRENT HISLOP P.O. BOX 470 CHANHASSEN, MN 55317 TOTAL AREA = 4.36 ACRES PID NUMBER 32 117 23 43 0004 6045 STRAWBERRY LANE EXISTING ZONING = R1C O DENOTES EXISTING TREE NOTE: REFER TO SHEET 7 FOR TREE SIZE, SPECIES AND CONDITION. 70 x 9 306 \ x /� I i xs7z�17 1 4 \ I 47 ' 49 1 1 0 � 4 \ \ / 1 ' 1 / 1 0 , / 50 y ting fence 1�'� l �. J h , let. house e° I 920 f > l.,J 49 1 ' _1 ' wood: x s7�.47 / x 97 4 0) Lx . exist. bit. d K kC X X ,3a1�11 riveway g '\ ccty y l z 973.34 W 1 6 f'1 19 x 97330 x 97379 ` � 1 6z B / se0 �9)`j\ / \ loll x167. bit. drfvew �- �\ r, m w 1520 1 / 21 2g x 97340 16.5 1 16.5 1 e \ I / / / Oj / 470 x 97302 L J1 I 122 / 74 / / 60 X 973.48 -973.20 / x 1 72.11 x 973.08 -971.11 -. 67 woods 25 87 131 9 2.29 7 ____ __ _ -973_ _- x -_ I 7225 973 _ T _ _ 72 -- 9 14 72.06 B4 x 9 97358 ' I I - - -- I 0 I N8932'10E 288662 \\ ' 1 1 -973.28 shad l x 97318 \ X!973.41 \ 97A N x 973.6 \ I 25 I 335 973.46 I \ I ( l x x 97353 DESIGNED DRAWN C.S.O. C.S.O. W AS PREPARED CERTIFY THAT ME R TH UNDEER MY SUFIERVISION ORT D THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER Weh Site: www.oMaassociat -om , ^ /'�D, A ,OOD TREE INVENTORY Pi E xhibit C CHECKED UNDER THE LAWS OF THE STATE OF MINNESOTA. 9 MN65373 TTo sweat Division sL V V V V SYNERGY LAND COMPANY, LLC (ALL TREES) TREE INVENTOF P.E.O. Martin P. Cam Pion ICENSE # 19901 DATE: LICENSE' SSOCIA7ES Fh: (763)6824727 Faw(763166 &?62z Engineers and Load Surveyors, Inc. SHOREWOOD, MN .�� C l SHEET NO. 4 O 7 All trees .Y / Exist. 72" c SW 1- NE 1-9 1. Bench Mork: ---' RR Spike in E. face of PP Erev=976.37 Exrst. San. A RI- 975.28 inv- 955.88 a>� -971.40 x 971.34 -971.35 .5 Exist Sewer Service I PP W i I exist. bit. drive v exist. bit. Exist. Hyd T 4I o Z h U m I w 1 x 971.80 ` 1 x �72.03 / / x 972.65 .. x 972.14 \ Jt0 I' x 97 x 973.32 \ - - _ \ I I 1 x 972.6,4 x 97236 /2'spmce 973- \' I I I x 971.2 773^ J f 9 ` x 99 73.29 x 973.40 -1 9 1.70 A ' I \ x 972.)f6 2 "spruce _ 53 x 972.09 x 972.61 - - ---- - i x x 972.6 I I I I ' (I )x9 45 9�ti x 972.24 / - - -972- _ _ X -� x 971.54 . oZ7, x 97f e 7 v I I I x --- ~ x� - x ' I \k x 971122 /e ' z / x 97361 �x 97 }.34 I I I X i� 97.60 � JO 39 \ �,/d �ryce �� x _ = x7stfng I X x�X \ .972.78 k � 1 x 972.2 I / 97349 Exist Listern well / I ❑ x 972.8 / �" / I 71.98 x 9.11.211 I N 1 � y ( exist . to � � s726o �74.a6 � � s 97328 971.7.9 7s r .� k x 97335 ✓ I x 971.77 1 1 ` °j / /R 972,05 exist. house -973.49 1 _ g73�' n 1 I f l I „(`� x 9,71.64 I 68 �(Vc \) l .., ' x 9722 x 971.651 1 x 99b.531 x 972.24 II .I I s 1 97.f�..�1 x x 972.50 � I I I I I I x � � 974 � / x 97282 15 70.98 I 0 l x 973.74 I I l 0 04 "9,p uce737B \ \\ x97350 �k--- TX-+ -x x 972.5 x 72a0 725 �0 27 1 0'� // , 8 x 973.79 � I y I I O7 \\ x 9726\ x `--X / x �Xk 9�0' (L (f"Z1�I1 i 2 _ - 1 \ � rn g 972.57 ' \ 71.43 15 / m B3 x 97341 \ x 9728E J k f �x 8,3 I x F / o y .972-35 x 973.73 / '" ` faa w d � I - / ,- -/ 7353 I x �' x 972.53 / -10 2" Pruce t t0 x 972.75 I / / / ' -972.64 r �4'sprvice � � ^ z 97255 ' -- I I 9fi \ �973 x I . x l � _ I mI xsT ` 7y_{ I \ 1 x 972.4 x 972. / x 973.62 1 edgy or wood% 9733 ' -972.17 ` I I \ / - 972.. 11971.82 a , I aI 1 ^ h exist. house o° I I �oods x 973.3 m 4 / _ xist. bit. driveWW"� / �\ X974/ 5 O I I I 35 I x 97372/ i/ � \ x .973.06 x 97328 f4 L 1 1 x 9, i.o6 ( x 972�7 x xrstfng fence 1 .9 9,73 1 k 7.47 I / � 4 0) X X x-- 4 1 ( 1 x / 580 efi0 0� 1 7e x x 97 9733 W 379 r^ � `ti..l y 7 lJ 9,z` 2t�^y' I 75 --"I / 21 x 973.02 L �•47 x 973.48 x 97320 / x � 2.29 72.11 x 973.08 x 9731 { woods 131 x 9 '- --973- - - 2. x 972.25 - - -� � 2 x 972.14_ �c9:'700 _ _ - N8932707 28662 x 97328 shed I . 97J.18 \ \ x 973136 x 973.41 I \ x 973.46 I C.S.O. 0.5.0. D THAT 1 AM A DULY LICENSED PROFESSIONAI 1-1- DER THE LAWS OF THE STATE OF MINNESOTA. CHECKED P.E.O. P. CENSE # 19901 DATE: I 1 \ I \�� I x 97353 30 0 30 60 90 Scale: DEVELOPER: SYNERGY LAND COMPANY, LLC ATTN: BRENT HISLOP P.O. BOX 470 CHANHASSEN, MN 55317 TOTAL AREA = 4.36 ACRES PID NUMBER 32 117 23 43 0004 6045 STRAWBERRY LANE EXISTING ZONING = R1C 0 DENOTES EXISTING SIGNIFICANT TREE I SIGNIFICANT TREES w..., (Good and Fair Trees Only) Tag No. jr NN /" o` // - % / , / x 977.47 "�a`d / 1 � / 0 r• ( x 977.28 x 977.29 x 977.56 x lsting fence x 971.39 / / �e� / - "' 28 z 970.67 S8 ' 254 ° W JV' X- 3 9 x 971.29 / 18 \ 9 ._ f \ _ - --x 970.14 4 ash 10 22 7 0 edge of woods I 1171,80 \.9j� fair 8 9� x 972.221 11 ood -971.26 x 971.76 woods z 977.63 798 {fit 10 locust 12 x 970.91 \ I 1570 rn ash , 72.18 X60' x 971.3 3 ( x 971.2 / \ (D,, - 971.85 tea 0 gx 70.66 22 -971.7% not on prop 13 , x 9721 � fair .ye x972. x 972.42 \ \ 16 locust 170 `'1 felt v / � ¢ -972 10 20 � � 12 x 971.55 � 71.74 '�../ not on 13 ro Dertv 17 Lg74 24 fair z 9772.03 �s ,2 , C 18 ellvermaple � fair x 977.18 i ,67f,� -971. 1. IxJ97D.79 .5 Exist Sewer Service I PP W i I exist. bit. drive v exist. bit. Exist. Hyd T 4I o Z h U m I w 1 x 971.80 ` 1 x �72.03 / / x 972.65 .. x 972.14 \ Jt0 I' x 97 x 973.32 \ - - _ \ I I 1 x 972.6,4 x 97236 /2'spmce 973- \' I I I x 971.2 773^ J f 9 ` x 99 73.29 x 973.40 -1 9 1.70 A ' I \ x 972.)f6 2 "spruce _ 53 x 972.09 x 972.61 - - ---- - i x x 972.6 I I I I ' (I )x9 45 9�ti x 972.24 / - - -972- _ _ X -� x 971.54 . oZ7, x 97f e 7 v I I I x --- ~ x� - x ' I \k x 971122 /e ' z / x 97361 �x 97 }.34 I I I X i� 97.60 � JO 39 \ �,/d �ryce �� x _ = x7stfng I X x�X \ .972.78 k � 1 x 972.2 I / 97349 Exist Listern well / I ❑ x 972.8 / �" / I 71.98 x 9.11.211 I N 1 � y ( exist . to � � s726o �74.a6 � � s 97328 971.7.9 7s r .� k x 97335 ✓ I x 971.77 1 1 ` °j / /R 972,05 exist. house -973.49 1 _ g73�' n 1 I f l I „(`� x 9,71.64 I 68 �(Vc \) l .., ' x 9722 x 971.651 1 x 99b.531 x 972.24 II .I I s 1 97.f�..�1 x x 972.50 � I I I I I I x � � 974 � / x 97282 15 70.98 I 0 l x 973.74 I I l 0 04 "9,p uce737B \ \\ x97350 �k--- TX-+ -x x 972.5 x 72a0 725 �0 27 1 0'� // , 8 x 973.79 � I y I I O7 \\ x 9726\ x `--X / x �Xk 9�0' (L (f"Z1�I1 i 2 _ - 1 \ � rn g 972.57 ' \ 71.43 15 / m B3 x 97341 \ x 9728E J k f �x 8,3 I x F / o y .972-35 x 973.73 / '" ` faa w d � I - / ,- -/ 7353 I x �' x 972.53 / -10 2" Pruce t t0 x 972.75 I / / / ' -972.64 r �4'sprvice � � ^ z 97255 ' -- I I 9fi \ �973 x I . x l � _ I mI xsT ` 7y_{ I \ 1 x 972.4 x 972. / x 973.62 1 edgy or wood% 9733 ' -972.17 ` I I \ / - 972.. 11971.82 a , I aI 1 ^ h exist. house o° I I �oods x 973.3 m 4 / _ xist. bit. driveWW"� / �\ X974/ 5 O I I I 35 I x 97372/ i/ � \ x .973.06 x 97328 f4 L 1 1 x 9, i.o6 ( x 972�7 x xrstfng fence 1 .9 9,73 1 k 7.47 I / � 4 0) X X x-- 4 1 ( 1 x / 580 efi0 0� 1 7e x x 97 9733 W 379 r^ � `ti..l y 7 lJ 9,z` 2t�^y' I 75 --"I / 21 x 973.02 L �•47 x 973.48 x 97320 / x � 2.29 72.11 x 973.08 x 9731 { woods 131 x 9 '- --973- - - 2. x 972.25 - - -� � 2 x 972.14_ �c9:'700 _ _ - N8932707 28662 x 97328 shed I . 97J.18 \ \ x 973136 x 973.41 I \ x 973.46 I C.S.O. 0.5.0. D THAT 1 AM A DULY LICENSED PROFESSIONAI 1-1- DER THE LAWS OF THE STATE OF MINNESOTA. CHECKED P.E.O. P. CENSE # 19901 DATE: I 1 \ I \�� I x 97353 30 0 30 60 90 Scale: DEVELOPER: SYNERGY LAND COMPANY, LLC ATTN: BRENT HISLOP P.O. BOX 470 CHANHASSEN, MN 55317 TOTAL AREA = 4.36 ACRES PID NUMBER 32 117 23 43 0004 6045 STRAWBERRY LANE EXISTING ZONING = R1C 0 DENOTES EXISTING SIGNIFICANT TREE I SIGNIFICANT TREES w..., (Good and Fair Trees Only) Tag No. cies Size Condition Comments Comments 1 cottonwood 28 fall 125 ash 3 ash 18 fair aspen 11 4 ash 10 fair 14 fair 8 ash 11 ood fair not on e 10 locust 12 fair not on pro perty III ash 20 fair 12 ash 22 fair not on prop 13 ash 18 fair 16 locust 9 felt not on ro a 16 locust 10 fair not on 13 ro Dertv 17 silver maple 24 fair crowded 18 ellvermaple 14 fair 21 ash 22 fair 22 black walnut 9 good .28 ash 10 fair 30 ash 16;18 fair 31 1 silver maple 14 1 fair not on Prop 32 locust 11 fair not on Prooe 38 aspen 12 fair 39 ash 24 fait 40 ash 20 fair 43 ash 14 fair crowded 48 ash 16 fair over-topped 62 sugar maple 18 fair not on p ropert y 53 sugar ma a 15 fair not on pro perty 55 1 ash 14 1 lair not on propert 66 ash 26 fair not on propert 58 buckeye 8 good not on prope 69 silver maple 9 fair over-topped 62 elm 15 fair over-topped 66 bucks e 9 good over-topped 68 sugar maple 8 fair crawdad 70 ash 10 fair not on propert 71 silver maple 9 fair 74 sugar Maple 1 18 fair 53 silver maple 9 fair 91 ash 9;11 fair thin 94 cottonwood 26 fair 95 aspen 8 fair 96 ash 9 fair 97. locust 11 fair not on p 99 aspen 9 fair 110 basswood 9 fair crowded 111 I ash 9 fall 113 boxelder 11 fair 114 ash 22 fall 115 boxelder 11 fall 116 as en 12 fair 117 elm 16 fair 119 ash 9 fall Tag No. Species Size Condition Comments 121 bur oak 28 fair 125 ash 14;5 fair crowded 128 aspen 11 fair 130 aspen 14 fair 131 ash 9 fair 140 hack 14 good 143 aspen 12 fair 146 bur oak 30 fair not on prop 151 aspen 13 fair 162 basswood 20 od 157 aspen 14 fair 156 ash 12 fair 161 hackb i0 fair 162 ash 10 fair 167 ash .• 12 fair 170 elm 9 fair 172 aspen 11 1 fair 180 aspen 11 fair 184 aspen 14 good 186 ash 12 fair 188 aspen 12 fair 192 ash 12 fair 205 ash 9 fair 216 ash 10 fair over-topped 218 ash 10 fair not on p ropert y 219 elm 10;10 fair not on pro perty 221 elm 11 fair not on propert 222 ash 11 fair not on propert 223 ash 10 fair not on prope 226 ash 10 fair over-topped 227 ash 9 fair over-topped 228 ash 10 fair over-topped no tag spruce 4 good no tag spruce 4 good no spruce 4 good no tag spruce 2 no tag spruce 4 od no to Spruce 3 fair thin no tag s NCB 2 fair no tag spruce 4 1 good no tag sp ruce 2 1 fair Web 81re: www.oftoassaclafes.com W►L DWOOD TTO BWest Olviel BeNaIO, MN 55313 SYNERGY LAND COMPANY, LLC SSOCIATES Fax (783)882.3522 Land surveyors, Inc. SHOR M N TREE INVENTORY F Exhibit D (SIGNIFICANT TREE TREE INVENTOR SHEET NO. 5 OF 7 Significant trees V SEDIMENT AND EROSION CONTROL NOTES SEQUENCE FOR CONSTRUCTION 1. CONTRACTOR SMALL BE FAMILIAR WITH AND FOLLOW ALL REQUIREMENTS OF THE I. INSTALL ALL PERIMETER SEDIMENT CONTROL DEVICES AND CONSTRUCTION MPCA NPDES PHASE 11 PERMIT FOR CONSTRUCTION ACTIVITIES. THE CONTRACTOR SHALL ENTRANCES, CONDUCT WEEKLY EROSION CONTROL INSPECTIONS, INSPECTIONS AFTER 24 HOUR RAINFALL 2. CONSTRUCT STORMWATER POND. TEMPORARY SEDIMENT BASIN EVENTS OF 05" OR MORE AND MAINTAIN INSPECTION LOGS THAT INCLUDE CORRECTIVE MEASURES AND INSTALL TEMPORARY WTLET CONTROL TO ACT AS A SEDIMENTATION TAKEN. BY BEGINNING CONSTRUCTION. THE CONTRACTOR ACKNOWLEDGES THE TERMS BASIN WRING CONSTRUCTION. OF THIS PERMIT AND AGREES TO ABIDE BY THEM. 3. ROUGH GRACE SITE AND STABILIZE DISTURBED AREAS ACCORDING TO THE 2, ALL SILT FENCE SHALL BE INSTALLED PRIOR TO ANY GRADING ACTIVITY NPDES PERMIT TIMELINE. UNLESS OTHERWISE NOTED. A. INSTALL UTILITIES. 3. PONDS SHALL BE CONSTRUCTED AT THE START OF ANY SITE GRADING AND SHALL 5. COMPLETE ROAD CONSTRUCTION. OUTLET CONTROL) UTILIZED AS TEMPORARY SEDIMENT BASINS. THIS SHALL INCLUDE INSTALLATION 6. CONVERT POND TO PERMANENT ON POND (CLEAN OUT OF THE POND OUTLET STRUCTURE. SEDIMENT, REMOVE TEMPORARY OUTLET CTROL) 4. ALL DISTURBED AREAS SHALL BE RESTORED WITH A MINIMUM OF 4 INCHES TOPSOIL, SEEDED 7. RESTORE SITE WITH PERMANENT RESTORATION. WITH MN /DOT SEED MIXTURE 250 (70 LBS /ACRE) AND MULCHED WITH MN/DOT TYPE I MULCH 8. ONCE ALL DISTURBED AREAS HAVE 70% VEGETATIVE DENSITY, REMOVE SEDIMENT CONTROL DEVICES. (2 TON /ACRE & DISC ANCHORED} UNLESS OTHERWISE NOTED. ALL EXPOSED SOIL AREAS MUST BE STABILIZED AS SOON AS POSSIBLE BUT IN NO CASE LATER THAN 74 DAYS AFTER THE CONSTRUCPQN ACTIVITY IN THAT PORTION OF THE SITE HAS TEMPORARILY OR PERMANENTLY SEED. 7. 141.5 97 74J t � Ij * q7l.25 5 3 /;) ,...�..�,ti. :`�A_ -:y.` SF SF i 9 4r h I f 1. 73 9738 s 9 g WO C,Dt. 12' SW tnv 37237 ' 962 NE 1nr 971670` I 'Lr' t? I 7�. ^ LL 9. 3 8rnch Mork:---- --'i"j 9 71.73 5. THE CONTRACTOR SHALL BE RESPONSIBLE FOR TEMPORARY DITCHES. PIPING. OR 8. THE CONTRACTOR SHALL BE RESPONSIBLE FOR KEEPING EXISTING PAVED OTHER MEANS REWIRED TO INSURE PROPER DRAINAGE DURING SURFACES CLEAN OF SEDIMENT AND MUD. SEDIMENT & MUD SHALL BE CONSTRUCTION. REMOVED WITHIN 24 HOURS OF DISCOVERY. 6. ANY DEWATERING SHALL BE DISCHARGED TO A TEMPORARY SEDIMENT BASIN. 9. IT IS THE RESPONSIBILITY OF THE UTILITY CONTRACTOR TO INSTALL INLET PROTECTION 7, THE CONTRACTOR SHALL BE RESPONSELE FOR MAINTENANCE OF ALL EROSION AROUND INLETS AFTER THEY ARE INSTALLED (REFER TO CONSTRUCTION PLANS FOR DETAILS) CONTROL DEVICES UNTIL SITE HAS A UNIFORM VEGETATIVE COVER WITH A DENSITY 10. COLLECTED SEDIMENT, ASPHALT AND CONCRETE MILLINGS, FLOATING DEBRIS, PAPER, OF 70% OVER THE ENTIRE PERVIOUS AREA, MAINTENANCE SHALL INCLUDE BUT NOT PLASTIC, FABRIC, CONSTRUCTION AND DEMOLITION DEBRIS AND OTHER WASTES MUST BE LIMITED TO THE FOLLOWING: BE DISPOSED OF PROPERLY AND MUST COMPLY WITH MPCA DISPOSAL REQUIREMENTS, 0. REMOVE SEDIMENT FROM PONDS AND DITCHES WHEN HALF FULL AND UPON 11. STORAGE AND DISPOSAL OF OIL, GASOLINE, PAINT AND ANY HAZARDOUS SUBSTANCES COMPLETION OF CONSTRUCTION, (Vn TMM 72 HOURS) MUST BE IN COMPLIANCE WITH MPCA REGULATIONS. b. REMOVE WHEN ACCUMULATION REACHES ONE -THIRD THE 12, EXTERNAL WASHING OF MUCKS AND OTHER CONSTRUCTION VEHICLES MUST BE LIMITED HEIGHT OF F T THE SILT FENCE. THIN HOURS) TR TO A DEFINED AREA OF THE SITE & CLEARLY LABELED AS SUCH, RUNOFF MUST BE CONTAINED AND c MAINTAIN ROCK CONSTRUCTION N ENTRANCE. REPLACEMENT DURING CONSTRUCTION MAY BE NECESSARY. WASTE PROPERLY DISPOSED OF. NO ENGINE DEGREASING IS ALLOWED OT SITE. d. ANY DEPOSITING OF SILT OR MUD ON NEW OR EXISTING STORM SEWERS 13. ALL UQOD AND SOLID WASTES GENERATED BY CONCRETE WASHOUT OPERATIONS MUST BE OR $WALES SHALL BE REMOVED AFTER EACH RAIN AND AFFECTED AREAS CONTAINED IN A LEAK -PROOF CONTAINMENT FACILITY OR IMPERMEABLE LINER, A COMPACTED CLEANED. CLAY LINER THAT DOES NOT ALLOW WASHOUT LIQUIDS TO ENTER GROUND WATER IS CONSIDERED . AN ,3MPERMEASES LINER. LIQUID AND SOLID WASTES MUST BE DISPOSED OF PROPERLY AND IN "i COMPLIANCE WITH MPCA REGULATIONS. A SIGN MUST BE INSTALLED ADJACENT TO EACH WASHOUT FACUTY TO INFORM CONCRETE EQUIPMENT OPERATORS TO UTILIZE THE PROPER FACILITIES. 14, THE LOCATIONS OF EXISTING UNDERGROUND UTILITIES ARE SHOWN IN AN 07;,=r, __c. APPROXIMATE WAY ONLY. THE CONTRACTOR SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK. HE AGREES r per. TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMANGES WHICH MIGHT BE Q?f x RIP RAP SPILLWAY OCCASIONED BY HIS FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL =7l 3 _UNDERGROUND UTILITIES. NSF' SF SP' - -- 9 -t 65 7! R/W 71 1 \\e c7r.&'0 I \ ` � 0 35 60 2 ' \ �+ Jt 9� � ..SI �f p 1 PIT ` I � � >• 3J M /7 ( S �q 1 L `. � /G. 0 , FINISHED SURFACE ELEV. AT HOUSE �? 7k/ l , \'' E C 2' HOLD DOWN FROM GARAGE GRAgNO GRADE 0.5 TOPSOL CO D FILL (PER FHA /MUD 79C) 1 .P" TOP OF STABLE SUBSOIL (PER SSou. ENGR.) .71 4 L, C 9 s ✓� TYPICAL FULL WALKOUT (WO) RR Sp ike E in ° / t T� 97' �7 10 X1 x n 9rt, 1 4 - _ 9 1 ' rr x a,l;_ OR SPLIT ENTRY WALKOU ( W 1.-. _ _" __ 4 9YO T SE ) O a7, 32 � � 980 , , v� I ! TF _ 7 973. _ - H7 - -- { ? a7'. 3 .9 3 4. R w { :r ✓ - ' - 1 ,,.. _ - 975 _ y79 � y J 113 EI -I r.. 5 'T, xJ 971.E 35' 60 20' 20 " LO : i > 97 "E r G = 9783 - -- s- 7� Uazs FF 971. Z 9 b3 9 5a X i / 1� 3 /1-- 97 r . yl. 5 3. S b.s L , _ -s7 7` l SF I I Z \ J '1' r ` �± FNISHED SURFACE ELEV AT HOUSE F,,, 1 1 2' HOLD DOWN FROM GARAGE sfoOP _J �_X x I t. l41 GRADING GRADE _ t ) 0.5' TOPSOIL _ [d7'_d0 - StJ7a O- ..t I t; i v , J t r I .5 6. k l x 4r .7' I ` CONTROLLED FILL PER FHA HUD 79G J J 0P O STAB E SUBSOL (PER Sol. ENQ .) l � 1. 977. ,� '/ N -e q S t - - _ m 7 % �z° TYPICAL FULL BASEMENT x 97� . , ::e�i 1 1 97a V r ,� i 3 E c ; ot3 : *� �� W /LOOKOUT WINDOWS (LO) tr , t . �.5 t am ' ILO J �\ 3.£ G =98 3 x /3 x "' C =978.7 (_ 1/F= 983.3. IP=9B0/7 �j76 :F7 r rl^C" k`, ( t,, 2 l i +� ( j ✓> - '73.50 /' 7 j r �- A. .,�' .407 _ _ 9. LSF ry 4 I h „ 7z.. 314? r . r2' ( cx'rY 1 II ' �-'c - �L - �' >f '�.. 9• �y `A, 'I'i g t v� 973.02 00 ✓ G0� / °` D ^d / n slz G ? I , x f ffi P WO I BOD WITH Mw. g78 u 1.01, ( _ G -981 3 TF =983 3 ; I LL =97a 3' (TYPICAL) r /r' I I / ( �I 1 /s.3� 7 s7 / S. j A - - - - :' xt, g 73'� I :7' %��. ;, ' 9732 w / C S 11 ) I C 7 INSTALL 12 x12" YARD DRAIN / �73tl &CONNECT 4 DRAINTILE ROCK TO EXI TING DRAINTILE x C 979 3: ' - NCE CONSTRUC770N f J v. it 4 I I> iF-91 n n.1 JENTRA ! h <g7�s L� -974.3 7.t/ r INV,= 5 / , r.ex ` J t a 73. C .� } 3G sza 7,� I: ( � � 4 PERF, PE DRAINTILE I - A'hW119 WL 971.5 r - L _l , - _ i 7206 �t 3 � c 7 X727,, k `:,"r., v..�: S -..-. v . ¢>3 r, �., Wr 97250 ( a ¢ "H /4, ..., 25 /t 771. 'r z.r,S , 3� 4 ... __. _ , E Inv= 3722'0 z - - - - - .✓ r ° 9715 ?2 J 1 _ 7 /rE I n I 12/9/08 GS.O. RAISE PAD ELEVATIONS DESIGNED DRAWN I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT Way BHa: AS PREPARED BY ME OR UNDER R DIRECT SUPERVISION W►LDWOOD 2 12/23/08 C.5.0. REVISED POND. ADD YARD DRAIN, ADOL OFF -SITE TORO WWW.DMaafaDLldfBI.GOM C.5.0. C.S.O. ND THAT 1 AMA DULY LICENSED PROFESSIONAL ENGINEER UNDER THE lAWS OF THE STATE OF MINNESOTA. SWasf Olriafon 9t. CHECKED TT 1*11D,NH55313 SYNERGY LAND COMPANY, LLC N0, DATE BY DESCRIPTION M p C Martin P. Campton SS061ATE3 Ph: (763)6324727 REVISIONS LICENSE )/ 19901 DATE: En InaarsamlLaml3um fne.Fax,(7E3)6823522 SHOREWOOD, MN 30 O 30 60 90 Sc01e: t" - 30' p0 P�e�IG Rp o 00o Q Oo Oo O _LqL_ � FILTER FABRIC O O O O�O�OdJ 0 0 6' MINIMUM DEPTH 0000000 �S Q O�OV O�O O� 2„N,M Od'oo°a�0 1" - 1 ?" WASHED ROC L,y OO F Hp vPptN M NTM OM 18" MINIMUM CUT OFF BERM Z p TO MINIMIZE RUNOFF FROM SITE NOTE: FILTER FABRIC SHALL BE PLACED UNDER ROCK TO STOP MUD MIGRATION THROUGH ROCK. ROCK CONSTRUCTION ENTRANCE 2" WORD STAKE ON CENTER NGINEERING FABRIC AS p \REC OF RUNOFF SUPPOR POS ANCHORAGE N SITU SO.L SILT FENCE DETAIL q t4 33 14 33' (C /L TO BACK OF CURB) (C /L TO BACK OF CURB) SURMOUNTABL_ "S" SURMOUNTABLE CURB & GUTR R CURB & CUTTER 28 "wide (see detO l) � 12.00' S 2.00' 6 nn% 4" RIGID PERFORATED PVC DRAIN TILE ENCASED WITH GEOTEXTILE FABRIC L 2 - TYPE 41 BITUMINOUS WEARING COURSE 2357 BITUMINOUS TACK COAT 2" TYPE 31 BITUMINOUS NON -WEAR COURSE 8" CLASS 5 AGGREGATE BASE (100% CRUSHED ROCK) %4" SELEC GRANULAR MATERIAL GEOTEXTILE FABRIC (TYPE V) TYPI CAL URBAN SECTION PRELII Exhibit E S HEET PRIP11MTNA V r' A7lTNC v7 F11,a mP V P C"A V -Y 0 0- 7 11N - - ------------------------- - NJ AW 11 Ij I z 4 CL Lu r r% uj O CL O CL . .. . .. ..... W = '�� � � i � � FT Exhibit F t. PROPOSED DRAINAGE ry Exist. Sewer _ I 1I ,o_x 97349 ., g73' ' n ' I h I I J e ce I I I71.W1 I 6 1 x 972.24 I 1 974 971.651 { x 9'3. 3 PP I J x 97A� l 972 55 ..� 73 '.9� x I 1 \ / /LO G= V981.0 70.9 0 Ja�e \ 74 -9807 x �x 73.15 I =983.0 „5_ 1 ° x 972.82 i R¢ -972.65 J _ �\ w ° u I J hf 737 \\ x 7 53 0 LL -97 7\ Q s I - � \� 976 { 4 1 126 I 1 z 7.+.22 I Y x 972.59 ° x 972.8 Ge ^ n X X 97 - 1 n ddx 972.51 exist. bit. drive 342 _ °ice �. \ �,, °� x,972.89 y x 9 0� 77 J x 972.35 01 6 k / J v wT4 M x 97353 976 ggg��q m Zo 2' prvice x 972 x 9 .55 CK J ( (R x 9727 z 264 NSTRUCAON 86 g98 TRANCE o° I L 03,E . g73� �e k / G �j 0 I �' �' I x 97,1. jq exist. bit. driveway I Exist. Hyd. x � I 4I O x ml U yl w 976 972 f4 x 972. 33,(1 x 97 7 7 \ 972. `/ 674 f E 200. 11 \ 7. ;.0s Ne 0 / ` \ 7a I ' n x 9T3� x 97328 J k 14 / x97 7 A ' / exist. house ° I T,F=982• , I / / J woods Ld =974. ( `\ M/ x s7 .4g x 973]27 4 X -�x 6 / i �'N X � 1• A / j x 97334 1N /- - 9 .s �� Y i 9� 7 T/ x 97430 X 9 79 I ° ui 73 _ SST 3 ` ��� 4" PERF. PE DRAIN77LE xist. bit. drivewdx o / / / ( ` - 1 f `� 2 , / i I A N 30 0 30 60 90 Scale: 1 - 30' DEVELOPER: SYNERGY LAND COMPANY, LLC ATTN: BRENT HISLOP P.O. BOX 470 CHANHASSEN, MN 55317 TOTAL AREA = 4.36 ACRES PID NUMBER 32 117 23 43 0004 6045 STRAWBERRY LANE EXISTING ZONING = R1C 0 DENOTES EXISTING SIGNIFICANT TREE DENOTES SIGNIFICANT TREE TO BE REMOVED " " -'�'� - • DENOTES TREE PROTECTION FENCE (INSTALL FENCE PRIOR TO ANY CONSTRUCTION KIM BB��iL't•.»� ©� O��p R7R171'dr."^17 �p ©= 0m i No �0 ®mom ©lM mmHm OO�dlM �O� �G• •.,�T••=, lam© ® iii♦ O i� . 1 Room 0� 'R41Tf7^Tvl dl� ©r ® �i TuIII� o��lO - 'tiwL 977.6 � 1sz �ey It / It 2 x 97340 x97302_ -:�?"^ H -97203 a 3.48 0 97320 t. / / / 72.1 3.0 x 97410 "971.6 -_- 92.2.} 1797 - - _ - - _ _ 8 I 72.06 1172 .2r' 7171- " 2--- �'9-7L�d2 - x 873.58 I N89'3290 E 28"2 x 97328 shed I x 973.78 \ \ x 9736 x 97341 \ \ 974 s x 97346 x 97353 I \ ✓ / DESIGNED DRAWN HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT Weh Site: AS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION viww.ottoaasociates�com WILDWOOD CHECKED C.S.O. C.S.O. ND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LOWS OF THE STATE OF MINNESOTA. O 9 west Blvlslon St. iION Buffalo, MN 55313 SYNERGY LAND COMPANY, LLC P.E.O. Martin P. Co. pi Ph: /763)681 4727 Zen S90CIATE3 Fax: /763J6814522 LICENSE 111 79901 DATE: En losers and Land Surveyors, Inc. SfiOREWOOD, MN TOTAL NUMBER OF SIGNIFICANT TREES ON PROPERTY = 77 TOTAL NUMBER OF SIGNIFICANT TREES SAVED = 25 TOTAL CALIPER INCHES OF SIGNIFICANT TREES ON PROPERTY = 997" TOTAL CALIPER INCHES OF SIGNIFICANT TREES SAVED = 351" TREE P ( siGNiFi Exhibit G SHEET N0. TREE PRESERVATION PLA N 971.53 9 967 1 1 72.18 X 60' . ` / .971.3J 7 73.0 / x x 971.85 966 �g72"J 10 \ ` x 971.74 x 2 97 75 y ,p { { �y 2.03 "" 972 - w w o � 2a g g77 x x 971.5 � \ � 7 . Exist. 12" SW , . " L / / i Bench Mork: / / x x 97332 / 0 x 97. 5 x LL= 973.5 \ x 972 6 ° \ x x 971.18 N N { - -971.8 face o1 PP x x 972.36 � I � � � � [7 \ �O j j / /� "spruce 9 - x x971.42�F . 1 v X YYI { \ Exist. Son. MH I 9 97 x 5 e 5J x 973. - - _ ` � -- - -- s s x _9 ;4.0 1 M \ / 3 32 _ 2" / e \ It x 972 O 1 8 \ 1 \ L T F = 7 { { X X x x 97 2 1 1 { d d °b - z 97 .611 \ a 1 , ,(I\{ S S toop9 3'49 9 E Exist. llste 1 1 x 972.8.97 . .98 7 7 5 ' ' x 97 9 I ' I� 72.2 E r / f exist. house k . 0 I � x 71.77 1 1 / / 9 9 1.79 I e ce I I I71.W1 I 6 1 x 972.24 I 1 974 971.651 { x 9'3. 3 PP I J x 97A� l 972 55 ..� 73 '.9� x I 1 \ / /LO G= V981.0 70.9 0 Ja�e \ 74 -9807 x �x 73.15 I =983.0 „5_ 1 ° x 972.82 i R¢ -972.65 J _ �\ w ° u I J hf 737 \\ x 7 53 0 LL -97 7\ Q s I - � \� 976 { 4 1 126 I 1 z 7.+.22 I Y x 972.59 ° x 972.8 Ge ^ n X X 97 - 1 n ddx 972.51 exist. bit. drive 342 _ °ice �. \ �,, °� x,972.89 y x 9 0� 77 J x 972.35 01 6 k / J v wT4 M x 97353 976 ggg��q m Zo 2' prvice x 972 x 9 .55 CK J ( (R x 9727 z 264 NSTRUCAON 86 g98 TRANCE o° I L 03,E . g73� �e k / G �j 0 I �' �' I x 97,1. jq exist. bit. driveway I Exist. Hyd. x � I 4I O x ml U yl w 976 972 f4 x 972. 33,(1 x 97 7 7 \ 972. `/ 674 f E 200. 11 \ 7. ;.0s Ne 0 / ` \ 7a I ' n x 9T3� x 97328 J k 14 / x97 7 A ' / exist. house ° I T,F=982• , I / / J woods Ld =974. ( `\ M/ x s7 .4g x 973]27 4 X -�x 6 / i �'N X � 1• A / j x 97334 1N /- - 9 .s �� Y i 9� 7 T/ x 97430 X 9 79 I ° ui 73 _ SST 3 ` ��� 4" PERF. PE DRAIN77LE xist. bit. drivewdx o / / / ( ` - 1 f `� 2 , / i I A N 30 0 30 60 90 Scale: 1 - 30' DEVELOPER: SYNERGY LAND COMPANY, LLC ATTN: BRENT HISLOP P.O. BOX 470 CHANHASSEN, MN 55317 TOTAL AREA = 4.36 ACRES PID NUMBER 32 117 23 43 0004 6045 STRAWBERRY LANE EXISTING ZONING = R1C 0 DENOTES EXISTING SIGNIFICANT TREE DENOTES SIGNIFICANT TREE TO BE REMOVED " " -'�'� - • DENOTES TREE PROTECTION FENCE (INSTALL FENCE PRIOR TO ANY CONSTRUCTION KIM BB��iL't•.»� ©� O��p R7R171'dr."^17 �p ©= 0m i No �0 ®mom ©lM mmHm OO�dlM �O� �G• •.,�T••=, lam© ® iii♦ O i� . 1 Room 0� 'R41Tf7^Tvl dl� ©r ® �i TuIII� o��lO - 'tiwL 977.6 � 1sz �ey It / It 2 x 97340 x97302_ -:�?"^ H -97203 a 3.48 0 97320 t. / / / 72.1 3.0 x 97410 "971.6 -_- 92.2.} 1797 - - _ - - _ _ 8 I 72.06 1172 .2r' 7171- " 2--- �'9-7L�d2 - x 873.58 I N89'3290 E 28"2 x 97328 shed I x 973.78 \ \ x 9736 x 97341 \ \ 974 s x 97346 x 97353 I \ ✓ / DESIGNED DRAWN HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT Weh Site: AS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION viww.ottoaasociates�com WILDWOOD CHECKED C.S.O. C.S.O. ND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LOWS OF THE STATE OF MINNESOTA. O 9 west Blvlslon St. iION Buffalo, MN 55313 SYNERGY LAND COMPANY, LLC P.E.O. Martin P. Co. pi Ph: /763)681 4727 Zen S90CIATE3 Fax: /763J6814522 LICENSE 111 79901 DATE: En losers and Land Surveyors, Inc. SfiOREWOOD, MN TOTAL NUMBER OF SIGNIFICANT TREES ON PROPERTY = 77 TOTAL NUMBER OF SIGNIFICANT TREES SAVED = 25 TOTAL CALIPER INCHES OF SIGNIFICANT TREES ON PROPERTY = 997" TOTAL CALIPER INCHES OF SIGNIFICANT TREES SAVED = 351" TREE P ( siGNiFi Exhibit G SHEET N0. TREE PRESERVATION PLA N KIM BB��iL't•.»� ©� O��p R7R171'dr."^17 �p ©= 0m i No �0 ®mom ©lM mmHm OO�dlM �O� �G• •.,�T••=, lam© ® iii♦ O i� . 1 Room 0� 'R41Tf7^Tvl dl� ©r ® �i TuIII� o��lO - 'tiwL 977.6 � 1sz �ey It / It 2 x 97340 x97302_ -:�?"^ H -97203 a 3.48 0 97320 t. / / / 72.1 3.0 x 97410 "971.6 -_- 92.2.} 1797 - - _ - - _ _ 8 I 72.06 1172 .2r' 7171- " 2--- �'9-7L�d2 - x 873.58 I N89'3290 E 28"2 x 97328 shed I x 973.78 \ \ x 9736 x 97341 \ \ 974 s x 97346 x 97353 I \ ✓ / DESIGNED DRAWN HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT Weh Site: AS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION viww.ottoaasociates�com WILDWOOD CHECKED C.S.O. C.S.O. ND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LOWS OF THE STATE OF MINNESOTA. O 9 west Blvlslon St. iION Buffalo, MN 55313 SYNERGY LAND COMPANY, LLC P.E.O. Martin P. Co. pi Ph: /763)681 4727 Zen S90CIATE3 Fax: /763J6814522 LICENSE 111 79901 DATE: En losers and Land Surveyors, Inc. SfiOREWOOD, MN TOTAL NUMBER OF SIGNIFICANT TREES ON PROPERTY = 77 TOTAL NUMBER OF SIGNIFICANT TREES SAVED = 25 TOTAL CALIPER INCHES OF SIGNIFICANT TREES ON PROPERTY = 997" TOTAL CALIPER INCHES OF SIGNIFICANT TREES SAVED = 351" TREE P ( siGNiFi Exhibit G SHEET N0. TREE PRESERVATION PLA N 0� 'R41Tf7^Tvl dl� ©r ® �i TuIII� o��lO - 'tiwL 977.6 � 1sz �ey It / It 2 x 97340 x97302_ -:�?"^ H -97203 a 3.48 0 97320 t. / / / 72.1 3.0 x 97410 "971.6 -_- 92.2.} 1797 - - _ - - _ _ 8 I 72.06 1172 .2r' 7171- " 2--- �'9-7L�d2 - x 873.58 I N89'3290 E 28"2 x 97328 shed I x 973.78 \ \ x 9736 x 97341 \ \ 974 s x 97346 x 97353 I \ ✓ / DESIGNED DRAWN HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT Weh Site: AS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION viww.ottoaasociates�com WILDWOOD CHECKED C.S.O. C.S.O. ND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LOWS OF THE STATE OF MINNESOTA. O 9 west Blvlslon St. iION Buffalo, MN 55313 SYNERGY LAND COMPANY, LLC P.E.O. Martin P. Co. pi Ph: /763)681 4727 Zen S90CIATE3 Fax: /763J6814522 LICENSE 111 79901 DATE: En losers and Land Surveyors, Inc. SfiOREWOOD, MN TOTAL NUMBER OF SIGNIFICANT TREES ON PROPERTY = 77 TOTAL NUMBER OF SIGNIFICANT TREES SAVED = 25 TOTAL CALIPER INCHES OF SIGNIFICANT TREES ON PROPERTY = 997" TOTAL CALIPER INCHES OF SIGNIFICANT TREES SAVED = 351" TREE P ( siGNiFi Exhibit G SHEET N0. TREE PRESERVATION PLA N 79901 DATE: En losers and Land Surveyors, Inc. SfiOREWOOD, MN TOTAL NUMBER OF SIGNIFICANT TREES ON PROPERTY = 77 TOTAL NUMBER OF SIGNIFICANT TREES SAVED = 25 TOTAL CALIPER INCHES OF SIGNIFICANT TREES ON PROPERTY = 997" TOTAL CALIPER INCHES OF SIGNIFICANT TREES SAVED = 351" TREE P ( siGNiFi Exhibit G SHEET N0. TREE PRESERVATION PLA N TOTAL NUMBER OF SIGNIFICANT TREES ON PROPERTY = 77 TOTAL NUMBER OF SIGNIFICANT TREES SAVED = 25 TOTAL CALIPER INCHES OF SIGNIFICANT TREES ON PROPERTY = 997" TOTAL CALIPER INCHES OF SIGNIFICANT TREES SAVED = 351" TREE P ( siGNiFi Exhibit G SHEET N0. TREE PRESERVATION PLA N CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 W (952) 474 -3236 FAX (952) 474 -0128 - www.ci.shorewood.mn.us - cityhail @ci.shorewood.mn.us TO: Planning Commission, Mayor, and City Council Brian Heck City Administrator Brad Nielsen, Plaimling Director FROM: James Landini, P.E., City Engineer Y4 DATE: December 31, 2008 RE: Grading, Drainage, Utilities Wildwood Development I have reviewed plans for the Wildwood Development, prepared by Otto Associates, Inc. dated 12/2/08 and a letter dated 12/11/08. I offer comments on the information presented. Statement: • The developer will need to be aware that staff will inspect the site for conformance with the approved grading plan. New plans will need to be submitted for approval if the grading deviates from those approved plans. • The development meets Shorewood's Stormwater rate control ordinance. • The proposed homes meet the low floor opening policy. • The existing surrounding homes meet the low floor opening policy. • The buried draintile in the swale will be full of water all of the time and will not convey water. For the Proposed seven lot subdivision I offer the following conditions for approval: • Lot 1 should get a sanitary stub or a notification to use the existing service on Strawberry Lane. • The yard drain located near 6075 Strawberry Lane can not connect to the draintile located along Strawberry Lane. The existing draintile is for groundwater management only (household sump pumps are only allowed to connect to this line). • A majority of the Stormwater solution hinges on Lot 5, precautions need to be taken to educate homeowners in perpetuity that any alteration of the swale will impact at least a dozen homeowners. A conservation easement over the Attachment V ff* ®� PRINTED ON RECYCLED PAPER Stormwater solution, a requirement for a dry rock riverbed or approved alternate and a Stormwater maintenance plan to include a minimum of annual topography verification reports are some methods to assure the Stormwater solution works in perpetuity. approval Staff recommends conditional , n to seven lots. above. conditions are listed n 1 0 71 4 17135, 71 0 Z 30 o 30 60 go 7 �18 7 971 37L 77 Seals! 1' 30' 977 - 32 x 971.35 7,1 �971 f- DEVELOPER: 97 VINE HILL PARTNERS 97 ' - 1? /1 . 16 977,39 R -917 ATTN: CORY LEPPER 20445 PARK PLACE DEEPHAVEN, MN 55331 2 2 2 7 � _d, 93 97 q2z� -971.5 - el 9. 6l 1 9 1 970� 71 x 977.80 11F, -17121 L s7l. 76 TOTAL AREA = 4.36 ACRES ✓ , 92.22 A I 971.53 370.91 SF RID NUMBER 32 117 23 43 0004 - 6045 STRAWBERRY LANE 971 EXISTING ZONING R1C 1 1, 061 t 972 S� 7 97171 972. 1.7 x 11,9 -,�7�7OJ A 62971,7 5C t372 ffh?� o 9/ 51i'M _972.0 'It 4 NE 1971 1 1 1 Bench Mark: 71 :1 o f 972 _11� � ,6o 19 J7 o. 971.84 RR Spik. 1, E. 972.65 ff I /ace of PP G sB 97. Rip Rap ",p Hop V-976 -J7 913 J2 9 72 36 L 2 97� 61 0 4-- — 1171 x 9721 400 LF-4 Perf. PE Drartile ®0.307 - 71 lea 97 09 97 1 IT J S. Invert=970.2, N. Invert=969,0 50% Sand, 20% Organic, q -972 le _ X09 12-2 � �, 20% Topsoil MnDOT 3149,21 Coarse 971_54 Filter Aggregate @ X RAIN GARDEN (wrap Trench with Geotextile Fabric) "Bo 15 2' wide trench, depth 72,2 � NOTE: varies. 9�7, 3 x 972.83 9 72� 80 4. 1 141 REFER TO LANDSCAPE PLAN FOR PLANTING MATERIALS. b SF 9 97 77 123 97 _3 973. (_ I - N I . ' i 75 978 -n 972.24 Jo 4 97L55I 9 31 r 1 97:�75 A I 5 -n I 97A a.2 q 974 97� 14-33' 14.33' 974' SOD WITH MIN. E 'S "972.82 1 TOPSOIL (CA TO BACKCFCURB) (c IU BAC UI UUNU) .74 810 TYPICAL) SURMOUNTABLE SURMOUNTABLE "S" CURB & GUTTER C URB 1, GUTTER 72.58\ 109 VA 12.00' 28", I . exi 42 2.OD% 7 91 o 972.5t rd-d I -k, 15 7 0 0 (850 RIGID PERFOR E,izt. 121 976 5 4' RIGID PERFORATE D4 72 3,5 PVC DRAIN TILE ENC SED N 1 = 9 2:89 7,3 NTH GEOTEXnLE FABRIC j 54 -972.7.5 I / / J- 1, 2,54e, 2" MNDOT 2360 LV BITUMINOUS WEARING COURSE 2357 BITUMINOUS TACK COAT 7 16 _1,173-' —2" MNDDT 2360 LV BITUMINOUS 101-WEAR COURSE drarna9e x 97", 1 2 & UtIlIfy 's 513-4 x 9 7. 6;,� ... 973 76 q C11 =8" CLASS 5 AGGREGATE BASE (1007 CRUSHED ROCK) _x_ RETA ING WALL 97J 4 112k� �1171 2 Im t.. _ . 24' SELECT GRANULAR MATERIAI '51 rr I \, , ( C 97 44n 4106 lj.�/ s 975.72 GEDTEXILI FABRIC (TYPE V) - t o6 C 972/7 7,`9 1 0 C1 4) TYPICAL URBAN SECTION 4- 9�2 4-j d 0 0) 144 e o 973 30 973-54 6 1 ,/� � l x 97379 ` l 58 I ♦ j � �� / xistrnq rence–f -- -� �� !�� 974.50 I �,. I � I � � � 5 !l }8 bit. dri jj �2 m 5, 112C) w . N 1 11 9 2. 06 97". 76 SF - I 97J. 10 — 7,1— ;72 11 97j oa 9 1 .48 10) W. 1972.Z F51 57 87 29 E. 1972.20 7232 972 o � 979.12 72.06 9_ x 97225 1 7 — 973— _ __ — - —C . s Yo b — — — — — — — — - - - -- - 0- 973.28 x 973.47 x Attachment V1 2� .5 I 9'! - 973. 97353 DESIGNED DRAYM HEREBY CERTIFY THAT THIS PLAN SPECIFICATION OR REPORT INb Sfiet PRO CT NO: WAS PREPARED BY ME OR UNDER My DIRECT SUPERVISION wwwAftaswlafft"m C.S.O. C.S.O. AND THAT I AM DULY LICENSED PROFESSIONAL ENGINEER PRELIMINARY PRIMARY UNDER THE LAWS OF THE STATE OF MINNESOTA. ASHLAND WOODS TTO 9 West Dlw.kn St. GRADING PLAN 2-12-0246 CHECKED $5313 NO. _LATE BY DESCRIPTION 11SOCIAMS in. r-f"114 VINE HILL PARTNERS REVISION LI 92-4727 DATE: Cora M. CENSE Schwohn 40433 F (763IS92-3522 SHOREWOOD, MN SHEET NO. 3 OF 8 SHEETS 6/29/12 # - Otto DATE: =n". and land Summ I � 9 � < 97r 211 I � i IAH / / iT' / • . 37G.'87 * 97 77.22 7t 50 -17 477 F ''I.` 1.29 =e 47 9,. 16 RIP RAP SPlL o i / y 971.29 -- ` �q s) 6 -/ � 1_ - ��dye °r w ° °d� ' ,93 � x 97 - / 977.20 97153 �,? � •- v72<" 1 t �" � �ds 470 977.33 q 2' J� V '.9 > X72 x sn 2b�. /r .x 971.74 i x97242 fxlsf. 72" C�AP�� -�`� S", mv=972.71r �- 7 WO a 977 AV -mil 4� NE I - 97760 �I `9, e ) - 79 x 9/7.- �167 _ G =983.0 Bench M-k. e�` - - 9 1 - - s - We' TFs9 791 cg_ 7 f ,997265 `...) RR Sp E \ 9 4 ' x 97['.6 \ - °7`.83 f- 972.3E f PP S8 - _ 6,4 9 72 E1-- -97637 �. / j � 7 x 9 %3. j' wo $ gibs I TF�'983z 6ro ✓A2 . 91� - - - 9 3 ' t t� x 973. . 7 . \ x 9 '0 �` I LL =97 3 x 972. Y75'µ'17 972.09 x 97 7 x 1 9 2 - / /" ( \ �� 977.24 9 91 971.26 8-0 �i ! 073.67 q 3 i x g 7 - b' 982 \ JSS W ,p` - 9p p y s7 .._ 97 ` �� J °.97349 r.-97 $D°S6 _ �7S's77.9e 979_ 2 74. r • • 71 / ` 5 1 x 9 ^ 3.6 _ 1 >: 97 .77 973, 49 N 1 f ` Ise . -e I i I 5 9 978 x 9715 I 1A - "s -,,I I � .� ! � 9�� � ./ 4 x 977 -65 3 PP � I {tea 474 ( 2 - sa 97 w \J ( 1 x "`• I \ ' ( 7 / I 15 �x 73.75 I' I O'\ 7 =983.3 �^\'-� ,�:9 3.79 \\ /CI 979.b LL =974.3 ' / lry#T980. LL* {� 971.7 63 91 7 / 0 9 7713. 7. $G 9 9j6 h 5b ! ,de,ed <- I ' / / A / woods i O -1 9 :rs Exst.!21. 7 n6a ��/ �� % 3 r \ 9 1 5 ^1 nv_97 .04 °'I 5 97 5 976 0 56 g ob x \ c -- s. m 97 N ')54 -75 i . z I _ `I 4= 96 x _ 4 4 ILZ _ 9 s { x L =974.3 dro & 1.�� , 9) 1 7 �. . 7 972. 4 Pa - y TOTAL AREA = 4.36 ACRES 7 967 4 ry RID NUMBER 32 117 23 43 0004 966 I es )7 6045 STRAWBERRY LANE 5 EXISTING ZONING = RIC 3 i 3 2,03 \ I j 971.84 - NOTE: 1. LOTS WILL BE CUSTOM GRADED FOR THE SPECIFIC HOME BEING BUILT ON THE LOT. THE PURPOSE OF THIS DRAWING IS TO 9 SHOW AN EXAMPLE OF HOW THE FINAL DEVELOPMENT COULD BE J DEVELOPED. MINIMUM LOW LEVEL AND LOWEST OPENING ELEVATIONS 92� I ARE AS FOLLOWS: 6z 1 LOT MIN. LL ELEV LOWEST OPENING ELEV r ' 72.2 1 971.7 975.2 (974.8 GROUND ELEV) 2 971.3 974.8 (974.3 GROUND ELEV) 3 974.3 974.3 (973.8 GROUND ELEV) � 4 974.3 974.3 (973.8 GROUND ELEV) 5 974.3 974.3 (973.8 GROUND ELEV) 111121 �t 6 974.3 974.3 (973.8 GROUND ELEV) 7r5 7 974.3 974.3 (973.8 GROUND ELEV) i t 102 )Ot l 7 ^ I 0 711 1p x 9 72.51 t q �3. 15 � x b77. I s ,I rtl I l x973.36 u [nny eosef entl 97 4 A 97x.62 woods 3 978 9,� -- X X-i -- .$�. , 0 .- .. -. ...- ..._..._.... -. 197x= / •a� q 71' '� ( '3 - - / I -... 44 9 4 9 I I `\ x 97 11. i 5 - f' 'l 9 97 7 x 3. - _ 250 --LF -8" NO P RF. PE ®0.3fi 1 s T _ x .973.7.4 70 �k 9/3.0 1a 4 q lSed _ - \ 7F -983.3 / 14 J7 i c I j I ' LL -974.3 % lsf` 5✓ D , � r DENOTES HOME TYPE (LO- LOOKOUT, WO- WALKOUT) DENOTES GARAGE ELEV DENOTES TOP OF FOUNDATION ELEV WO DENOTES LOW LEVEL ELEV G =983.0 DENOTES GROUND ELEV TF =983.3 LL =974.3 973.8 30 0 0 30 60 90 < 971.35 .'7.77 S Sc91e: i` a 30' DEVELOPER: LWAY stl9e, � e V VINE HILL PARTNERS ATTN: CORY LEPPER 20445 PARK PLACE �y D DEEPHAVEN, MN 55331 971.80 i t 102 )Ot l 7 ^ I 0 711 1p x 9 72.51 t q �3. 15 � x b77. I s ,I rtl I l x973.36 u [nny eosef entl 97 4 A 97x.62 woods 3 978 9,� -- X X-i -- .$�. , 0 .- .. -. ...- ..._..._.... -. 197x= / •a� q 71' '� ( '3 - - / I -... 44 9 4 9 I I `\ x 97 11. i 5 - f' 'l 9 97 7 x 3. - _ 250 --LF -8" NO P RF. PE ®0.3fi 1 s T _ x .973.7.4 70 �k 9/3.0 1a 4 q lSed _ - \ 7F -983.3 / 14 J7 i c I j I ' LL -974.3 % lsf` 5✓ D , � r DENOTES HOME TYPE (LO- LOOKOUT, WO- WALKOUT) DENOTES GARAGE ELEV DENOTES TOP OF FOUNDATION ELEV WO DENOTES LOW LEVEL ELEV G =983.0 DENOTES GROUND ELEV TF =983.3 LL =974.3 973.8 a s V: JANUARY TUESDAY, 6 2009 Chair Schmitt called the meeting to order at 7:03 P.M. r : _' 7:00 P.M. Present: Chair Schmitt; Commissioners Gagne, Geng, Gniffke, Hutchins, Ruoff and Vilett; Planning Director Nielsen; Engineer Landim; and Council Liaison Turgeon Absent: None APPROVAL OF MINUTES 18 November 2008 Gagne moved, Hutchins seconded, Approving the Planning Commission Meeting Minutes of 18 December 2008 as presented. Motion passed 7/0. • 2 December 2008 Gagne moved, Geng seconded, Approving the Planning Commission Meeting Minutes of 2 December 2008 as presented. Motion passed 6/0/1 with Schmitt abstaining due to his absence at the meeting. 1. 7:00 P.M. PUBLIC HEARING — PRELIMINARY PLAT — WILDWOOD Applicant: Brent Hislop, Synergy Land Company Location: 6045 Strawberry Lane Chair Schmitt opened the Public Hearing at 7:05 P.M., noting the procedures utilized in a Public Hearing. He explained items recommended for approval that evening would be placed on a January 26, 2009, Regular City Council meeting agenda for further review and consideration. Director Nielsen stated Brent Hislop, Synergy Land Company, LLC, has arranged to purchase approximately 4.36 acres of land at 6045 Strawberry Lane. The property is currently occupied by a very old single- family house. The applicant proposes to remove the existing house and plat it into seven single - family residential lots. The proposed lots will range in size from 20,046 to 25,696 square feet. Nielsen explained the subject property is zoned R -1C, Single - Family Residential and that zoning is consistent with the zoning to the south and to the east. To the west of the property is Strawberry Lane then properties zoned Rl -D, Single- Family Residential which are a minimum of 10,000 square feet in area. To the north of the property is the Hennepin County Regional Rail Authority ( HCRRA) right -of- way (LRT Trail). The properties to the north of the HCRRA are zoned R -lA, Single - Family Residential and are a minimum of 40,000 square feet in area. Attachment VIII CI'T'Y OF SHOREWOOD PLANNING COMMISSION MEETING 6 January 2009 Page 2 of 8 Nielsen then explained existing vegetation on the site consists of a mix of young and mature, deciduous and coniferous trees. The majority of the trees are at the perimeter of the property. He noted the applicant submitted a tree inventory illustrating the locations of all trees on the site larger than eight inches in diameter at breast height (DBA) which is 42 inches above the ground. A second tree inventory was also submitted illustrating the locations of only the significant trees (i.e., coniferous trees no less than six feet in height and deciduous trees larger than eight inches in DBA) which are at least in fair or good condition. City Code requires a developer to preserve as many trees as possible. Trees that cannot be preserved must be replaced. Any 8 — 12 inch diameter tree must be replaced with two three -inch caliber trees with that measurement being one foot off of the base of the nursery plant. Any tree greater than 12 inches in diameter must be replaced with three three -inch caliber trees. The maximum replacement number of trees is eight per acre. With regard to the analysis of the case, Nielsen stated all of the proposed lots meet or exceed the City Code minimum size requirements for the R -1C zoning district which are 20,000 square feet in area, 100 feet in width and 120 feet in depth. The preliminary grading plan indicates the building pads measure 80 feet by 60 feet. The 60 -foot depths of the pads are more than adequate to accommodate homes, patios and decks. Staff recommends the developer consider reducing the depths of the pads to possibly 55 feet; this would reduce the amount of fill that is required to make the lots buildable and it could also allow a few more significant trees to be preserved. Nielsen explained the new lots will be served by a by a 385 foot long cul -de -sac street (the maximum length allowed is 700 feet) with a proposed right -of -way width of 50 feet, terminating in a 120 -foot diameter cul -de -sac. The paved surface is 24 feet wide, exclusive of curb and gutter width, and the turn- around is 91 feet in diameter. The street grade does not exceed five percent. These dimensions are all consistent with the City's Code. With regard to grading, Nielsen stated the site alteration for this project will be considerable in order for the street to meet grade requirements and to manage storm water runoff for the site. The preliminary plans indicate the site will be raised approximately five feet in some areas in order to have the lowest floor elevations of the homes above the high water elevations of the proposed pond and drainage features. The developer should be required to provide estimates of quantities of material to be brought onto the site, and the condition of Strawberry Lane should be checked before and after the project is complete to assess for any damage that may result from truck traffic to the site. Nielsen explained the subject property is extremely flat and drains very gently from southwest to northeast, and the property is poorly drained today. He stated the residents of the Shorewood Oaks development want to be assured that, at a minimum, the current drainage will be maintained and stolen water will not backup onto the Shorewood Oaks properties. He explained the proposed draining system. The plan proposes to conduct water to a drainage swale at the rear of Lots 5 — 7 which is then conveyed to a proposed ponding area at the northeast corner of the site. He stated Staff recommends the rear yards of Lots 5 — 7 be designed as a rain garden and the drainage swale be designed as dry -rock river bottom to serve to define the areas that must be maintained for drainage purposes. Also, conservation easements should clearly state that buildings, decks, patios and other impervious surfaces be kept out of the drainageways. He explained the pond will drain into an existing drainage channel in Freeman Park and be conducted to the northeast. He noted drainage from Shorewood Oaks is also conducted through Freeman Park. He also noted there is an existing drainage swale on the property which runs along the south boundary of the property and extends to the north. This existing swale is entirely for the use of the property and that pattern will be maintained. He stated Staff also recommends a homeowner's association (HOA), or something similar, be established with its primary purpose being the maintenance of the CITY OF SHOREWOOD PLANNING C®MMISSION MEETING 6 January 2009 Page 3 of 8 drainage system. Arrangements for the HOA should be incorporated into the development agreement for the final plat. Nielsen stated sanitary sewer is available in Strawberry Lane. Prior to release of the final plat the developer trust pay local sanitary sewer access charges in the amount of $1,200 per lot. Credit is allowed for the existing house on the lot; therefore, the total charge for sanitary sewer access will be $7,200. The developer's plans include a municipal water main to serve the lots. At Staff s direction, and pursuant to the City's Code requirements, the developer shows water main being extended to the north boundary of his property as well as into the site. Water connections charges will be $70,000 ($10,000 per lot), from which the cost of extending water main may be deducted up to $70,000. The City's Subdivision Code requires the developer to pay $5,000 per lot for park dedication fees. Credit is allowed for the existing house; therefore, the total park dedication requirement is $30,000. Nielsen noted the developer has submitted documentation satisfactory to the Minnehaha Watershed District (MCWD) that no wetlands exist on the property. Nielsen explained the developer will be required to plant 35 trees (the maximum replacement is eight trees per acre). A final tree preservation and reforestation plan must be submitted with the final plat, and the final plat must be submitted within six moths of receiving approval of the preliminary plat. He noted the tree preservation plan submitted as part of the preliminary plan was prepared by a qualified individual. Nielsen noted the developer is not proposing street lights. If the developer chooses to reconsider street lighting the City Code has criteria for where street lighting can be located. Also, future property owners could request the installation of street lights if they so desired. Nielsen stated because the preliminary plat for Wildwood is consistent with the City's development regulations, Staff recommends approval of the plat subject to the following conditions. Plans for streets, utilities, grading, drainage and erosion control are subject to the recommendations of the City Engineer. 2. Drainage and erosion control are subject to the review and approval of the Minnehaha Street Watershed District. (This condition was added after the Staff report was written.) The final plat submission should include the documents establishing a homeowner's association, or some other mechanism, and protective covenants providing for maintenance of the drainage facilities on the property. Prior to final plat release, the developer must pay $7,200 in local sanitary sewer access charges. Prior to final plat release, the developer must pay $70,000 in water connection charges. Upon completion of the improvements, expenses for water main will be refunded not to exceed $70,000. . 6. Prior to release of the final plat, the developer must pay $30,000 in park dedication fees. 7. The developer must submit a final tree preservation and reforestation plan, prepared by a registered landscape architect or forester. CITY OF SHOREWOOD PLANNING COMMISSION MEETING b January 2009 Page 4 of 8 Engineer Landini stated the proposed houses comply with the low- floor - opening policy, as do the surrounding homes. He explained the water on the front of the seven lots will drain toward the street and the cul -de -sac and then into two catch basins. The runoff will be carried to the rain garden and the overflow will go into the drainage Swale and be conveyed into the proposed water - quality pond. The water in the pond will flow through an outlet into an existing drainage channel in Freeman Park and be conducted to the northeast. The runoff from the property should not overflow onto the properties in Shorewood Oaks. He noted the rain garden and pond system are at a lower elevation than the existing Swale; therefore, the drainage from the adjoining neighbors should flow into the system. Director Nielsen stated Staff has had experience with developments where drainage was planned to flow through backyards through a large drainage and utility easement, yet when there was a substantial rain those property owners became disturbed because water flowed through their back yards. They thought the development was poorly designed, when it was actually designed to work that way. The drainage system proposed is attempting to avoid that. Also, people make routine improvements to their properties that disturb the flow of drainage; the future property owners must be put on notice that that drainage system must remain in tact. Mr. Hislop, the applicant, stated he understood why there is a need for a maintenance agreement against all of the seven lots. Chair Schmitt opened the Public Testimony portion of the Public Hearing at 7:32 P.M. John Hoeting, 26340 Shorewood Oaks thanked the City's representatives for meeting with the Shorewood Oaks residents to discuss the residents' concerns. He stated he and his wife wanted assurances there would be a legally binding document in perpetuity which requires the Wildwood Development property owners to maintain the drainage system. He expressed concern that the proposed drainage system may not be able to handle a major rain storm. If the system does not work now or in the future it will impact over a dozen homeowners in both the new development and the surrounding properties. He stated he did not understand the need to raise the ground height in Wildwood such that it will be higher than that in Shorewood Oaks, and then divert runoff off the new lots to the Shorewood Oaks properties. He commented he had not heard any discussion about the impact on existing trees located on Shorewood Oaks properties, about the ramifications of standing water with regard to the mosquito population, or the possible endangerment to young children because of the pond in the northeast. He stated he had been told the pond in the northeast should have water in it all year round and the pond in the southeast will likely have water in it through June of each year. Nancy Rendos 6040 Maple Leaf Circle stated she also has concerns about drainage. She questioned if an earth berm was considered for installation to buffer the abutting properties. She explained during the summer homes in her neighborhood receive reduced electrical power from Xcel Energy. She explained several of them have had the igniters replaced in their ovens because they were not getting enough electricity to start the ovens. Minnegasco had indicated the problem was because the transformer servicing the area did not have enough capacity to fulfill the demands of air conditioners as well as all of the other demands. Minnegasco also stated their air conditions would have a shortened useful life because they were operating on a lower electrical service level. She questioned if anyone had asked Xcel Energy what the impact of the increase in demand will be, and also if Xcel would be willing to install a larger transformer. In response to a question from Ms. Rendos, Engineer Landini stated her property's elevation is higher than the elevation of the ground the drainage will flow over. She expressed concern about the quality of fill that will be used. CITE' OF SHOREWOOD PLANNING COMMISSION MEETING 6 January 2009 Page 5 of 8 Tom Rendos 6040 Maple Leaf Circle questioned if the proposed homes will be a walkout style, and if so could that design be modified to reduce the amount of fill required. Mr. Hoslip explained the pond and the drainage system necessitate a walkout style home, and if the homes were converted to a lookout style more fill would be required. Engineer Landini clarified two homes will be lookouts and five will be walkouts. Mr. Hoeting questioned if the Shorewood Oaks residents will be looking at the backs of homes in the proposed development that will have a basement, two stories and a roof. Director Nielsen stated they will look like three stories in the back. Bill Coffman , a member of the development team, stated rambler style homes could be built on any of the pads. In response to a comment from Mr. Rendos, Director Nielsen explained the reason Staff recommends the drainage swale have a dry -rock river bed was to ensure the swale was clearly defined. He then explained the City Engineer has requested that a condition of approval be that a minimum of annual topography verification reports be submitted to the City to insure the appropriate depth of the swale is being maintained. In response to another question from Mr. Rendos, Nielsen stated the proposed pond is called a Natural Urban Runoff Program (NURP) pond and it is required by the MCWD. The NURP pond is designed to handle the rate of runoff and to address water quality as it leaves the site (the water enters the pond and the sediment drops to the bottom before the water leaves the pond). In response to a third question from Mr. Rendos, Nielsen explained the development to the east of Shorewood Oaks (i.e., Shorewood Ponds) has a drainage system with underground piping and any above ground runoff flows through depressions in the yards. Nielsen noted the drainage system required for the Wildwood Development is significantly more than has been required for other similar developments. Cara Otto with Otto Associates (a firm doing work for Synergy Land Company) stated there is a slight elevation that separates the pond from the property on the east. If the berm was extended or increased it could prohibit water from flowing off of the Rendos' property to the swale and pond. She explained NURP ponds must have a ten -foot safety bench; that is, the first ten feet of the pond is only one foot deep. Rick Stempel 5975 Cathcart Drive stated from his vantage point in the Strawberry Lane and Cathcart Drive area there were two many homes on too little land. He thought the Wildwood Development is proposing to build two many homes on slightly more than four acres of land. He suggested the number of homes in that area be reduced to maintain the existing character. In response to a question from Ms. Rendos, Director Nielsen explained the maintenance agreement will require the sediment in the NURP pond be monitored and cleaned out when it reaches a certain depth. Chair Schmitt closed the Public Testimony portion of the Public Hearing at 7:49 P.M. In response to a question from Commissioner Gagne, Director Nielsen explained the City will receive drainage and utility easements along all side -lot lines (ten feet per side) per the subdivision ordinance. Director Nielsen stated there are many people who purchase a property and don't take the time to read the protective covenant against the property. He explained a protective covenant is recorded against the property. In response to a question from Commissioner Gniffke, Director Nielsen explained one of the drainage issues Staff was dealing with involved a property that was graded to drain and had a grass swale on it. The property owner assumed it was their back yard and installed a fire pit and fire ring in that easement. The City has told the property owner that they have to remove those items from that easement. CITY OF SHOREWOOD PLANNING COMMISSION MEETING 6 January 2009 Page 6 of S Mr. Stempel questioned what the price range will be for the new homes and what impact that will have on other homes in the area. Chair Schmitt explained the Planning Commission does not deal with economic concerns. Commissioner Ruoff commented that there are a number of foreclosed and vacant homes in the vicinity, and from a resident's perspective he would like to have the character of the area maintained. Mr. Hoslip stated the homes would probably be priced in the $700,000 - $900,000 range. He then stated he hoped to break ground in the fall of 2009 or early 2010. hl response to a question from Commissioner Ruoff, Engineer Landini stated the rain garden and the drainage swale are the same elevation and should be filling with water at the same time. Director Nielsen stated the swale and rain garden could almost be considered an extension of the pond. Nielsen explained the rain garden would dry up first, the swale would hold water a little longer and the pond would hold water the longest; they would all fill at the same time. A rain garden is designed to let water soak in and the landscape plan for the garden requires plans that have deep roots so they can absorb a lot of water. In response to a question from Commissioner Gen -, Director Nielsen explained stated the width for the drainage Swale has not been determined yet but the width and depth will be determined based on the amount of water it must hold. The size will be determined when the final grading plan is prepared. Geng then questioned how the Swale will affect the reforestation. Director Nielsen stated as many trees as possible will be preserved in that area, although a lot of vegetation will be removed. He commented there is a small swale (a combination of natural and manmade) that already exists on the property. hi response to another question from Geng, Director Nielsen stated it would be counterproductive to install a berm as it would prohibit water from flowing into the drainage system. In response to a comment from Commissioner Ruoff, Director Nielsen stated he had not heard about the transformer issue before. Staff will contact Xcel Energy about that problem. Chair Schmitt stated he would not be in favor of recommending approval of the preliminary plat if the means for enforcing drainage system maintenance was a self - policing HOA. Director Nielsen clarified the HOA would be responsible for paying the maintenance costs; it would not be self policing. Nielsen stated Staff is recommending the developer submit a maintenance plan which would include that annual verification of the elevation of the drainage swale and monitoring the sediment level in the NURP pond. It's the seven property owners' responsibility to restore the elevation and to maintain the rain garden and NURP pond. Schmitt recommended a maintenance fund be established as part of the project and the fund be adequately maintained to insure there are adequate funds when needed. Chair Schmitt stated he was confident the drainage system will work the way it is designed. He's concerned about the impact of natural changes that will occur to the swale and the pond. He questioned if the system was designed to handle other developments, not just this development. Ms. Otto explained it was designed to include the back yards of the adjacent properties. Chair Schmitt commented coramunities he works with do not allow drainage to go across properties. Director Nielsen explained the City's development regulations require natural drainage be maintained. The rate of runoff that leaves the site cannot exceed the rate that existed prior to development. The pond controls how fast the water leaves the site. The nature of the drainage cannot be changed. For example, if there is sheet drainage in a location that cannot be changed. Chair Schmitt cited another city that does not issue a building permit until the new homeowner and developer sign a document stating they have read everything. CITY OF SHOREWOOD PLANNING COMMISSION MEETING 6 January 2009 Page 7 of 8 Gagne moved, Yilett seconded, recommending approval of the preliminary plat for Brent Hislop, Synergy Land Company, 6045 Strawberry Dane, subject to the conditions identified in the Staff report dated 1 January 2009 and in the City Engineer's report dated 31 December 2009 and subject to the drainage and erosion control plans being reviewed and approved of the Minnehaha Creek Watershed District. Chair Schmitt questioned if a HOA was the appropriate mechanism to insure the maintenance system will be maintained. He wanted to insure a maintenance fund will be established upfront. Ms. Hislop stated that although he has not spoken with his legal counsel yet he thought a permanent maintenance agreement could be drafted prior the submitting the final plat and that agreement could be reviewed by the Planning Commission and Staff to insure it was all inclusive. The property owners of the seven lots will be responsible to implement and adhere to the maintenance agreement. Mr. Hislop stated he was not sure if a HOA would be the appropriate place to assign responsibility managing a maintenance fund. Chair Schmitt stated he wanted the opportunity for the Planning Commission to review the maintenance agreement, including who will be responsible for insuring it is adhered to and a process for establishing a maintenance fund, prior to the final plat being approved. Without objection from the maker or seconder of the motion, the motion was amended to include a condition of approval requiring the applicant to provide the Planning Commission the opportunity to review and recommend approval of the maintenance agreement, including who will be responsible for insuring it is adhered to and a process is identified for establishing a maintenance fund, prior to the final plat being approved. Director Nielsen stated the agreement will specify the City has the authority to assess for maintenance costs should the property owners not adhere to the maintenance agreement. Motion passed 7/0. Chair Schmitt closed the Public Hearing at 8:28 P.M. STUDY SESSION 2. 2009 WORK PROGRAM Director Nielsen reviewed some of the items that should be included in the 2009 Planning Commission work program. The Commission has to hold a public hearing on the updated Comprehensive Plan and it has to review the revisions recommended by other agencies. Planning District Area Plans, of which there are twelve, will all be reviewed. The schedule will be to review one per month with more reviews being done in slower months for the Commission and maybe none during busier months. He will review the Chapter Summaries in the Comprehensive Plan and prepare a task list of items that were identified to be done (e.g., a study of the City's rights -of -way). A study will be done of the City's parking requirement. His goal is to have that done in February 2009. One meeting in 2009 will be dedicated to discussing variances and what variances were considered in 2008. He stated this list will likely grow. # ® 9A 1: U2 MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Water Extension Petition Meeting Date: 8/27/12 Prepared by: James Landini Reviewed by: Jean Panchyshyn Attachments: petition letter, map Policy Consideration: Water Main Extension Policy Background: On Aug 1, 2012 staff received a petition to extend municipal water service to 26005 Smithtown Lane. The extension path would be down the Hennepin County Regional Railroad Authority right of way. The petition is to extend the existing main one property west. Freeman Park is on the other side of the right of way and has municipal water service. The petition process is governed by Minnesota Statutes 429 and City of Shorewood Code of Ordinances. The petition does contain enough signatures along the water main extension route to meet City Code and MN Statutes. Attached is a map displaying the petitioner's location as shaded and the potential water main extension route. Due to water quality issues it would be better to install a long service to the property with an agreement recorded against the property to connect to the main when it is extended. Financial or Budget Considerations: The water fund has sufficient reserves to order a feasibility study. Options: 1. Accept the petition and direct staff to work with petitioners for a water service and agreement. 2. Accept the petition but deny the project. 3. Deny the petition. Recommendation / Action Requested: Staff recommends accepting the petition and directing staff to work with petitioners for a water service and record an agreement. Next Steps and Timelines: Accept the feasibility study, and then order the project. Connection to Vision / Mission: Extending the municipal water system would provide this property with a quality public service. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Y ! .$I City of Shorewood State of Minnesota To the City Council of Shorewood, Minnesota: 1, the undersigned owner of real property described as 26005 Smithtown Ln, hereby petition, pursuant to Minnesota Statutes, Chapter 429, for the following public improvements: Extend the Shorewood water works system to provide a service connection to the property at 26005 Smithtown Ln. I further agree, in consideration of the City action at my request to cause construction of the above - described improvement, to pay such sum as may be determined by the City to be a fair and reasonable apportionment of the costs of said improvement. �/�' /' " �� ? 4� � �" Z zo Dustin Madd Date Examined, checked, and found to be in proper form and to be signed by the owner of the above- stated property affected by the making of the improvement petitioned for. City of Shorewood N �O 5770 SM\�N�O�N Ft0 NO 5770 25965 25985 5780 26040 26065 SMITHTOWN LA 26000 1 5790 25975 26115 26085 26055 MCI 26245 26005 N Water Petition Fee 0 20 40 80 120 160 Tr 1:(2 U2 City f Shorewood Council Meeting Item Y g 10A MEETING TYPE Regular Meeting Title / Subject: Adoption of the Preliminary 2013 General Fund Operating Budget and Tax Levy Meeting Date: August 27, 2012 Prepared by: Bruce DeJong, Finance Director Reviewed by: Bill Joynes, Interim City Administrator Attachment: Resolution Policy Consideration: Adoption of this resolution will allow Shorewood to certify the preliminary levy to Hennepin County for inclusion on the Truth -in- Taxation property tax notices Background: By statute, the City Council must annually approve a proposed budget and property tax levy by September 15. The 2013 General Fund Detail Budget has been prepared in accordance with council recommendations from the August 13 Council meeting. The budget for revenues and expenditures may change up or down during discussions through December. However, the levy amount set at this point is a cap which may not be increased, except under certain rare circumstances, when final adoption of the budget and levy occur in December. Financial or Budget Considerations: The adoption of this resolution does not commit the City Council to any specific budget levels other than the maximum amount of property tax revenue that may be levied. Options: The City Council may choose to: 1. Adopt the preliminary budget and levy as presented. 2. Make any additional changes desired and adopt the amended budget and levy Recommendation / Action Requested: Staff recommends that the City Council adopt the resolution as submitted by staff. Next Steps and Timelines: Staff will present the Capital Improvement Plan and Enterprise fund budgets beginning on October 8 th as anticipated on the adopted budget schedule. The final budget, tax levy, and CIP adoption will occur in December after the Truth -in- Taxation public hearing is completed. Connection to Vision / Mission: This process contributes to sound financial management by providing financial resources to pay for desired city services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 12- ADOPTING THE PRELIMINARY 2013 GENERAL FUND OPERATING BUDGET AND TAX LEVY WHEREAS, City staff have presented the preliminary 2013 budget and tax levy at work sessions in July and August; and WHEREAS, the City Council has reviewed the budget and tax levy and made modifications to each that reflect desired community service levels; and WHEREAS, the City Council is required to approve and certify the proposed 2013 preliminary levy to the Hennepin County Auditor by September 15; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD AS FOLLOWS: 1. The 2013 Preliminary General Fund Budget is hereby set at $5,359,518. 2. $4,763,319 is to be levied for 2012 ad valorem property taxes, collectible in 2013 upon all taxable property in the City of Shorewood. 3. The Finance Director is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of August, 2012. ATTEST Christine Lizee, Mayor William S. Joynes, Interim City Administrator /Clerk 1:(2 U2 City f Shorewood Council Meeting Item Y g Title / Subject: Selection of the Truth -in- Taxation Hearing Date Meeting Date: August 27, 2012 Prepared by: Bruce DeJong, Finance Director Reviewed by: Bill Joynes, Interim City Administrator Attachment: Resolution 1013 MEETING TYPE Regular Meeting Policy Consideration: Adoption of this resolution will allow Shorewood to certify the Truth -in- Taxation public hearing date to Hennepin County for inclusion on the Truth -in- Taxation property tax notices. Background: The Truth -in- Taxation process to be followed this year is similar to years past. The traditional date for cities to hold their Truth -in- Taxation hearing is the first Monday in December. The attached resolution sets Monday, December 3, 2012 as the Truth -In- Taxation hearing date with a follow - up hearing date at the next regular City Council meeting of December 10, 2012. Staff recommends adoption of the resolution setting these dates for the truth -in- taxation hearings. If there are no changes recommended for the budget, it can be adopted on December 3 rd and a memo and resolution will be included in the packet for adoption on the hearing date. The meeting and adoption can be delayed to the next meeting on December 10 if there are questions or changes required to the budget prior to adoption. Financial or Budget Considerations: This process allows residents an opportunity to provide input on the budget and property tax levy. Options: The City Council may choose to: 1. Adopt the resolution and dates as presented. 2. Change the date and adopt the amended resolution. Recommendation / Action Requested: Staff recommends that the City Council adopt the resolution as submitted. Next Steps and Timelines: Staff will present the Capital Improvement Plan and Enterprise fund budgets beginning on September 26 The final budget, tax levy, and CIP adoption will occur in December after the Truth -in- Taxation public hearing is completed. Connection to Vision / Mission: This process contributes to sound financial management through public input into the tax levy and budget for desired city services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 12- SELECTION OF THE TRUTH -IN- TAXATION HEARING DATE WHEREAS, Minnesota State law requires local governments to hold public hearings on their proposed budgets and property tax levies; and and WHEREAS, the customary date for the budget hearing is the first Monday in December; WHEREAS, it is in the spirit of full and open disclosure of the City's financial condition to provide as much information as necessary for the City Council and residents and property owners to evaluate the budget; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD AS FOLLOWS: 1. The Truth -in- Taxation public hearing for property taxes levied in 2012, collectible in 2013, is set for Monday, December 3, 2012. 2. A continuation date if necessary is set for Monday, December 10, 2012. 3. The Finance Director is hereby instructed to transmit a certified copy of this resolution to Hennepin County for inclusion on the parcel specific notices to be mailed in November. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of August, 2012. ATTEST: Christine Lizee, Mayor William S. Joynes, Interim City Administrator /Clerk 1: (2 #11A U2 MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Social Host Ordinance Meeting Date: August 27, 2012 Prepared by: Larry Brown, Director of Public Works CC: Police Chief Bryan Litsey Reviewed by: Bill Joynes, Interim City Administrator, Jean Panchyshyn, Deputy Clerk Attachments: Ordinance; Resolution Policy Consideration: Should the City Council adopt a Social Host Ordinance? Background: At its meeting on August 13, 2012, the Shorewood City Council reviewed a draft Social Host Ordinance. Police Chief Bryan Litsey was present to speak to this item at that meeting. After much discussion, Council directed staff to return with a final Social Host Ordinance. A copy of the final Ordinance is attached. Staff has also attached a Resolution authorizing publication of a summary of the Ordinance. Financial or Budget Considerations: The cost to put in place this Ordinance is a routine cost. The cost to enforce the Ordinance is likely captured under the normal operating costs within the Public Safety Department. Options: 1. Accept the final Ordinance and Resolution authorizing publication of a summary of the Ordinance. 2. Provide staff with alternative direction. Recommendation / Action Requested: 1. Staff recommends that Option 1 - Accept the final Ordinance and Resolution authorizing publication of a summary of the Ordinance. Next Steps and Timelines: If approved, the Resolution authorizing publication of a summary of the Ordinance will be published in the next issue of the legal papers and the final Ordinance will be placed on the city website and available at city hall. Connection to Vision / Mission: A Social Host Ordinance provides one method of providing quality services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD ORDINANCE NO. 498 AN ORDINANCE ADDING A NEW CHAPTER 612 TO THE SHOREWOOD CITY CODE REGARDING SOCIAL HOSTS Section 1 . City Code Title 600 (Public Safety) is hereby amended to add: "CHAPTER 612 SOCIAL HOST Section 612.01 Findings and Purpose 612.02 Definitions 612.03 Prohibited Acts 612.04 Exceptions 612.01 FINDINGS AND PURPOSE. Subd.1. The city council finds that: a. Consumption of alcohol by persons under the age of 21 is harmful to those persons and constitutes a potential threat to public health from injuries related to alcohol consumption, such as alcohol overdose or alcohol - related traffic collisions. b. Alcohol is also an addictive drug which, if used irresponsibly, could have drastic effects on those who use it as well as those who are affected by the actions of an irresponsible user. As a result, gatherings held on private or public property where alcohol is possessed or consumed by persons under the age of 21 should be prevented as much as possible. d. Gatherings involving underage possession and consumption often occur outside the presence of parents or other responsible adults. However, there are times when a parent or other adult is present and condones the activity, and in some circumstances provides the alcohol. Although furnishing alcohol to an underage person is a crime, it is difficult to prove, and an ordinance is necessary to help further combat underage consumption. f. A deterrent effect will be created by holding a person criminally responsible for hosting a gathering where underage possession or consumption occurs. Subd. 2. The purpose of this section is to discourage underage possession and consumption of alcohol, even if done within the confines of a private residence, and to hold persons criminally responsible who host gatherings where persons under 21 years of age possess or consume alcohol, regardless of whether the person hosting the gathering supplied the alcohol or was present. Subd. 3. The city council intends that this ordinance should not target parents who may have alcoholic beverages on their premises but who have issued a standing order that alcohol is not to be consumed by underage persons on those premises. 612.02. DEFINITIONS. Subd. 1. For purposes of this section, the following terms have the meanings given: a. ALCOHOL means ethyl alcohol, hydrated oxide of ethyl, or spirits of wine, whiskey, rum, brandy, gin, or any other distilled spirits including dilutions and mixtures thereof from whatever source or by whatever process produced. b. ALCOHOLIC BEVERAGE means alcohol, spirits, liquor, wine, beer, and every liquid or solid containing alcohol, spirits, wine, or beer, and which contains one -half of one percent or more of alcohol by volume and which is fit for beverage purposes either alone or when diluted, mixed, or combined with other substances. GATHERING means a group of three or more persons who have assembled or gathered together for a social occasion or other activity. d. HOST means to aid, conduct, sponsor, organize, supervise, control, or allow a gathering. PARENT means a person having the following relationship to a juvenile: (1) a natural parent, adoptive parent, or step - parent; (2) a legal guardian; or (3) a person to whom legal custody has been given by order of a court. f. PERSON means an individual, partnership, co- partnership, corporation, or an association of one or more individuals. PERSON does not include a city, county, or state agency. g. PREMISES means any location, including a home, yard, farm, field, land, apartment, condominium, hotel room, or other dwelling unit, or a hall or meeting room, park, or any other place of assembly, public or private, whether occupied on a temporary or permanent basis, whether occupied as a dwelling or specifically for a party or other social function, and whether owned, leased, rented, or used with or without permission or compensation. h. UNDERAGE PERSON means an individual under 21 years of age. 612.03. PROHIBITED ACTS Subd. 1. It is unlawful for a person to host or allow a gathering on any premises if a. the person knows that alcohol or alcoholic beverages will be present; and b. the person knows that an underage person will attend, or is likely to attend; and the person fails to take reasonable steps to prevent the possession or consumption of alcoholic beverages by an underage person; and d. an underage person consumes an alcoholic beverage, or possesses an alcoholic beverage with the intent to consume it, at the gathering. Subd. 2. Examples of reasonable steps include: a. directing, on a one -time basis or as a standing order, that no consumption of alcohol and alcoholic beverages is allowed; or b. controlling access to alcohol and alcoholic beverages; or checking identification of attendees to determine age; or d. supervising the activities of underage persons at the gathering either in person or through a responsible adult. Subd. 3. A person is not criminally responsible under this ordinance if the person does not know that a gathering will occur, or does not know that alcoholic beverages will be present, or does not know that an underage person will be or is likely to be present. However, if a person has the knowledge specified in paragraph 1 above, a person who hosts a gathering does not have to be present at the gathering to be criminally responsible. Subd. 4. A person is criminally responsible for violating paragraph 1 above if the person intentionally aids, advises, hires, counsels, or conspires with or otherwise procures another to commit the prohibited act. 612.04. EXCEPTIONS. Subd. 1. This section does not apply to conduct of an underage person that is permitted by his or her parent and occurs in the parent's household. Subd. 2. This section does not apply to a legally protected religious observance. Subd. 3. This section does not apply when an underage person is lawfully in possession of alcohol or alcoholic beverages during the course and scope of employment. Subd. 4. This section does not apply to the holder of a liquor license issued under section 600 of this code, but it does apply to a person who hosts a gathering at such a liquor establishment. Section 2. That this Ordinance shall be in full force and effect upon publishing in the Official Newspaper of the City of Shorewood. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of August, 2012. Christine Lizee, Mayor ATTEST: William S. Joynes, Interim City Administrator /Clerk CITY OF SHOREWOOD RESOLUTION NO. 12- A RESOLUTION APPROVING PUBLICATION OF ORDINANCE NO. 498 BY TITLE AND SUMMARY WHEREAS, on August 27, 2012, the City Council of the City of Shorewood adopted Ordinance No. 498 entitled "An Ordinance Adding a New Chapter 612 to the Shorewood City Code Regarding Social Hosts ". WHEREAS, the City staff has prepared a summary of Ordinance No. 498 as follows: 1. The purpose of this Chapter is to discourage underage possession and consumption of alcohol, even if done within the confines of a private residence, and to hold persons criminally responsible who host gatherings where persons under 21 years of age possess or consume alcohol, regardless of whether the person hosting the gathering supplied the alcohol or was present. 2. The city council intends that this ordinance should not target parents who may have alcoholic beverages on their premises but who have issued a standing order that alcohol is not to be consumed by underage persons on those premises. 3. A person is held criminally responsible if he /she has knowledge that a gathering on the premises is hosted and that an underage person will or is likely to attend. NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD: The City Council finds that the above title and summary of Ordinance No. 498 clearly informs the public of intent and effect of the Ordinance. 2. The City Clerk is directed to publish Ordinance No. 493 by title and summary, pursuant to Minnesota Statutes, Section 412.191, subdivision 4. 3. A full copy of the Ordinance is available at Shorewood City Hall. ADOPTED by the Shorewood City Council on this 27th day of August, 2012. ATTEST Christine Lizee, Mayor William S. Joynes, Interim City Administrator /Clerk MEMORANDUM Date: August 27, 2012 To: Mayor Lizee Council Members From: Bruce DeJong, Finance Director Re: July, 2012 Monthly Budget Report The 2012 General Fund budget overall is on track about where we would expect it to be at this point in the year —a little over last years' revenue and expenditures totals. The only real challenge is to properly code expenses and time entries for payroll now that we have consolidated departments in both the Administration and Public Works areas and split out Recreation from Park Maintenance. Total revenues at this point are 65.9% of the non -tax revenues. Overall expenditures are at 53.4% of budget which about 5.4% higher than the prior three year average of 48.0 %. REVENUES • License and permit revenues are below last year, but last year's revenues far exceeded budget. Staff believes the current pace is more reflective of the activity predicted for the 2012 budget. EXPENDITURES • Administration — The total expenditures are over budget because of salary allocations and the payment Mr. Heck received for accumulated leave time. • Finance — Materials and supplies are over budget because the annual support agreements for the financial software came in higher than budgeted. • Professional Services — There is always a large jump as we pay the 2nd half of the Hennepin County Assessing contract. • Municipal Buildings — The insurance costs always come at the beginning of the year and they make up the majority of the budget. • Police and Fire - are on budget. • Public Works - over because more road materials have been purchased at this point in the year because of the good weather. Staff will continue to analyze time allocations as part of the consolidation strategy implemented for the 2012 budget where smaller maintenance budgets have been consolidated into the general Public Works budget. • Snow and Ice — Lack of snow this spring should keep this under budget. Please contact me or Mr. Joynes if you have any questions. Attachment: July Monthly Budget Spreadsheet Monthly Budget Report July 31, 2012 EXPENDITURES YTD YTD 2012 % of 2012 Expected Variance 9 9 16 58.3% 2011 July Adopted Annual % of 2012 (Negative) Year to Date Overview Actual 2012 Budget Budget Budget or Positive REVENUE Property Taxes 2 2 4 49.1% 49.7% Licenses and Permits 97 90 109 83.0% 71.3% Intergovernmental 70 34 70 48.8% 100.0% Charges for Service 33 32 35 93.1% 79.7% Fines and Forfeitures 25 31 54 58.4% 54.0% Miscellaneous 34 30 63 47.1% 45.3% Transfers from other funds - - 40 0.0% 0.0% TOTAL 2,659,129 2,559,835 5,136,395 49.8% 50.2% ($40,584.80) 219 333 65.9% EXPENDITURES 32 Department 16 105.0% Council 218 Personnel 9 9 16 58.3% Materials and Supplies 619 165 3 5.5% Support and Services 32 23 86 27.6% Transfers 13 Total 43 33 119 28.2% 44.7% $19 Administration 32 17 16 105.0% Personnel 218 252 319 79.0% Materials and Supplies 10 11 24 47.2% Support and Services 26 15 39 38.3% Total 256 279 383 72.8% 55.3% ($66,861.90) Finance 32 17 16 105.0% Personnel 90 80 128 62.4% Materials and Supplies 6 7 7 108.7% Support and Services 9 1 9 12.1% Total 106 89 144 61.5% 55.7% ($8,466.93) Professional Services 147 153 199 76.9% 79.0% $4 Planning and Zoning Personnel 91 105 170 62.1% Materials and Supplies 156 - 655 0.0% Support and Services 4 2 9 28.3% Total 96 108 180 60.1% 52.0% ($14,579.84) Municipal Building - City Hall Materials and Supplies 32 17 16 105.0% Support and Services 96 133 157 84.7% Capital Outlay 1 352 - Transfers - - 102 0.0% Total 130 151 276 54.7% 47.0% ($21,299.50) Police Support Services 582 577 989 58.4% Capital (Public Safety Bldg) 172 168 225 75.0% Total 754 746 1 61.4% 62.0% $61768.54 Fire Support Services 252 248 332 74.8% Capital (Public Safety Bldg) 203 208 277 75.0% Total 455 457 610 74.9% 74.7% ($1,421.45) Inspections Personnel 66 69 118 59.1% Materials and Supplies 154 - 200 0.0% Support and Services 1 2 5 44.4% Total 67 72 123 58.3% 52.3% ($7,412.19) City Engineer Personnel 54 47 90 52.2% Materials and Supplies 63 118 200 59.0% Support and Services 7 8 11 70.1% Total 62 55 103 54.3% 48.0% ($6,515.64) Public Works Service 24 68 35.6% Materials and Supplies 1 1 76.5% Personnel Personnel 222 233 418 55.7% Materials and Supplies 91 115 172 67.1% Support and Services 65 64 134 47.7% Transfers - - 750 Snow and Ice Personnel 33 14 55 27.2% Materials and Supplies 14 10 45 22.7% Total 47 25 100 25.2% 46.3% $21 Parks Maintenance 24 68 35.6% Materials and Supplies 1 1 76.5% Personnel 79 63 100 63.3% Materials and Supplies 13 13 18 75.8% Support and Services 48 21 26 79.9% Total 141 98 145 67.9% 52.3% ($22,644.28) Recreation Programs Personnel 24 68 35.6% Materials and Supplies 1 1 76.5% Support and Services 12 34 35.6% Transfers - 42 0.0% Total Unallocated Total Expenditures 2 Net Revenue less ExpenditureE (31,667) 37 146 66 - 2 5,223,830 (228,332) (87,435) 25.8% 52.3% $38 0.0% 53.4% 48.0% Note: The balanced budget includes the use of $87,435 of fund balance in Transfers in the Revenue section. 8 -23 -2012 03:33 PM 401- Public Facility Fund ACCT NO# ACCOUNT NAME ASSETS 401 -10100 CASH AND INVESTMENTS 401 -10300 CASH WITH FISCAL AGENT 401 -10410 ALLOW FOR UNREALIZED INVEST GA 401 -10450 ACCRUED INTEREST RECEIVABLE 401 -12200 SPECIAL ASSESS REC- DELINQUENT 401 -12300 SPECIAL ASSESS REC- DEFERRED 401 -13100 DUE FROM OTHER FUNDS TOTAL ASSETS LIABILITIES 401 -20100 AT PENDING (DUE TO POOL) 401 -22200 DEFERRED REVENUES TOTAL LIABILITIES FUND EQUITY 401 -25310 UNRESERVED, DESIGNATED FUND BA 401 -25320 UNRESERVED, UNDESIGNATED FUND TOTAL REVENUES TOTAL EXPENDITURES TOTAL FUND EQUITY TOTAL LIABILITIES & EQUITY CITY OF SHOREWOOD 0.00 9,081.25 PAGE: 1 YEAR TO DATE BALANCE SHEET O.00 0.00 O.00 AS OF: JULY 31ST, 2012 0.00 9,081.25 0.0C BEGINNING M -T -D Y -T -D CURRENT BALANCE ACTIVITY ACTIVITY BALANCE 186,932.41 0.00 3,831.25CR 183,101.16 0.00 0.00 0.00 O.00 0.25CR 0.00 0.00 0.25CR 370.42 0.00 0.00 370.42 0.00 0.00 0.00 O.00 0.00 0.00 0.00 O.00 0.00 O.00 0.00 O.00 187,302.58 0.00 3,831.25CR 183,471.33 9,081.25CR 0.00 9,081.25 0.0C 0.00 O.00 0.00 O.00 9,081.25CR 0.00 9,081.25 0.0C 178,221.33CR 0.00 0.00 178,221.33CR 0.00 0.00 0.00 O.00 0.00 0.00 5,250.00CR 5,250.00CR 0.00 O.00 0.00 O.00 178,221.33CR 0.00 5,250.00CR 183,471.33CR 187,302.58CR 0.00 3,831.25 183,471.33CR 8 -23 -2012 03:33 PM 402 -Park Capital Improvements ACCT NO# ACCOUNT NAME ASSETS 402 -10100 CASH AND INVESTMENTS 402 -10300 CASH WITH FISCAL AGENT 402 -10410 ALLOW FOR UNREALIZED INVEST GA 402 -10450 ACCRUED INTEREST RECEIVABLE 402 -11500 ACCOUNTS RECEIVABLE 402 -13100 DUE FROM OTHER FUNDS 402 -14250 INVENTORY - CONCESSIONS TOTAL ASSETS LIABILITIES 402 -20100 AT PENDING (DUE TO POOL) 402 -20600 CONTRACTS PAYABLE 402 -20800 DUE TO OTHER FUNDS TOTAL LIABILITIES FUND EQUITY 402 -25310 UNRESERVED, DESIGNATED FUND BA 402 -25320 SCBA Loan Receivable TOTAL REVENUES TOTAL EXPENDITURES TOTAL FUND EQUITY TOTAL LIABILITIES & EQUITY CITY OF SHOREWOOD 7,049.67CR 7,700.00CR PAGE: 1 YEAR TO DATE BALANCE SHEET 0.00 0.00 O.00 AS OF: JULY 31ST, 2012 O.00 0.00 O.00 BEGINNING M -T -D Y -T -D CURRENT BALANCE ACTIVITY ACTIVITY BALANCE 150,765.94 650.33CR 1,432.37 152,198.31 0.00 0.00 0.00 O.00 0.00 0.00 0.00 O.00 542.83 0.00 0.00 542.83 0.00 0.00 0.00 O.00 0.00 0.00 0.00 O.00 0.00 O.00 0.00 O.00 151,308.77 650.33CR 1,432.37 152,741.14 0.00 7,049.67CR 7,700.00CR 7,700.00CR 0.00 0.00 0.00 O.00 0.00 O.00 0.00 O.00 0.00 7,049.67CR 7,700.00CR 7,700.00CR 151,308.77CR 0.00 0.00 151,308.77CR 0.00 0.00 0.00 O.00 0.00 0.00 10,000.00CR 10,000.00CR 0.00 7,700.00 16,267.63 16,267.63 151,308.77CR 7,700.00 6,267.63 145,041.14CR 151,308.77CR 650.33 1,432.37CR 152,741.14CR 8 -23 -2012 03:33 PM 403 - Equipment Replacement ACCT NO# ACCOUNT NAME ASSETS 403 -10100 CASH AND INVESTMENTS 403 -10300 CASH WITH FISCAL AGENT 403 -10410 ALLOW FOR UNREALIZED INVEST GA 403 -10450 ACCRUED INTEREST RECEIVABLE 403 -11900 LEASE RECEIVABLE TOTAL ASSETS LIABILITIES 403 -20100 AT PENDING (DUE TO POOL) 403 -20600 CONTRACTS PAYABLE TOTAL LIABILITIES FUND EQUITY 403 -25310 UNRESERVED, DESIGNATED FUND BA TOTAL REVENUES TOTAL EXPENDITURES TOTAL FUND EQUITY TOTAL LIABILITIES & EQUITY CITY OF SHOREWOOD 66,521.56CR 69,448.97CR PAGE: 1 YEAR TO DATE BALANCE SHEET 0.0C 0.00 66,521.56CR AS OF: JULY 31ST, 2012 0.00 0.00 521,910.83CR BEGINNING M -T -D Y -T -D CURRENT BALANCE ACTIVITY ACTIVITY BALANCE 392,344.68 0.00 99,913.23CR 292,431.45 0.00 0.00 0.00 0.0C 0.39CR 0.00 0.00 0.39CR 1,239.05 0.00 0.00 1,239.05 131,254.90 0.0C 0.00 131,254.9C 524,838.24 0.00 99,913.23CR 424,925.01 2,927.41CR 0.00 2,927.41CR 521,910.83CR 0.00 0.00 524,838.24CR 0.00 66,521.56CR 69,448.97CR 0.0C 0.00 0.0C 0.00 66,521.56CR 69,448.97CR 0.00 0.00 521,910.83CR 0.00 0.00 0.0C 0.0C 166,434.79 166,434.79 0.00 166,434.79 355,476.04CR 0.00 99,913.23 424,925.01CR 8 -23 -2012 03:33 PM 404 - Street Capital Improvemen ACCT NO# ACCOUNT NAME ASSETS 404 -10100 CASH AND INVESTMENTS 404 -10300 CASH WITH FISCAL AGENT 404 -10410 ALLOW FOR UNREALIZED INVEST GA 404 -10450 ACCRUED INTEREST RECEIVABLE 404 -13100 DUE FROM OTHER FUNDS TOTAL ASSETS LIABILITIES 404 -20100 AT PENDING (DUE TO POOL) 404 -20600 CONTRACTS PAYABLE TOTAL LIABILITIES FUND EQUITY 404 -25310 UNRESERVED, DESIGNATED FUND BA TOTAL REVENUES TOTAL EXPENDITURES TOTAL FUND EQUITY TOTAL LIABILITIES & EQUITY CITY OF SHOREWOOD 146,924.62CR PAGE: 1 YEAR TO DATE BALANCE SHEET O.00 0.00 AS OF: JULY 31ST, 2012 146,924.62CR 157,865.91CR BEGINNING M -T -D Y -T -D CURRENT BALANCE ACTIVITY ACTIVITY BALANCE 1,483,751.28 12,523.29CR 238,873.82CR 1,244,877.46 0.00 0.00 0.00 O.00 0.18 0.00 0.00 0.18 1,012.20 0.00 0.00 1,012.2C 0.00 O.00 0.00 O.00 1,484,763.66 12,523.29CR 238,873.82CR 1,245,889.84 4,156.00CR 146,924.62CR 157,865.91CR 162,021.91CR 0.00 O.00 0.00 O.00 4,156.00CR 146,924.62CR 157,865.91CR 162,021.91CR 1,480,607.66CR 0.00 0.00 1,480,607.66CR 0.00 0.00 0.00 O.00 0.00 159,447.91 396,739.73 396,739.73 1,480,607.66CR 159,447.91 396,739.73 1,083,867.93CR 1,484,763.66CR 12,523.29 238,873.82 1,245,889.84CR 8 -23 -2012 03:33 PM 405 -MSA Capital Improvement ACCT NO# ACCOUNT NAME ASSETS 405 -10100 CASH AND INVESTMENTS 405 -10300 CASH WITH FISCAL AGENT 405 -10410 ALLOW FOR UNREALIZED INVEST GA 405 -10450 ACCRUED INTEREST RECEIVABLE 405 -11500 ACCOUNTS RECEIVABLE TOTAL ASSETS LIABILITIES 405 -20100 AT PENDING (DUE TO POOL) 405 -20600 CONTRACTS PAYABLE 405 -20800 DUE TO OTHER GOVERNMENTS TOTAL LIABILITIES FUND EQUITY 405 -25310 UNRESERVED, DESIGNATED FUND BA TOTAL REVENUES TOTAL EXPENDITURES TOTAL FUND EQUITY TOTAL LIABILITIES & EQUITY CITY OF SHOREWOOD YEAR TO DATE BALANCE SHEET AS OF: JULY 31ST, 2012 BEGINNING M -T -D BALANCE ACTIVITY Y -T -D ACTIVITY PAGE: 1 CURRENT BALANCE 129,768.51 0.00 0.00 129,768.51 0.00 0.00 0.00 0.0c 0.00 0.00 0.00 0.0c 2,880.83 0.00 0.00 2,880.83 0.00 0.0c 0.00 0.0c 132,649.34 0.00 0.00 132,649.34 0.00 0.00 0.00 0.0c 0.00 0.00 0.00 0.0c 0.00 0.0c 0.00 0.0c 0.00 0.00 0.00 0.0c 132,649.34CR 0.00 0.00 132,649.34CR 0.00 0.00 0.00 0.0c 0.00 0.0c 0.00 0.0c 132,649.34CR 0.00 0.00 132,649.34CR 8 -23 -2012 03:33 PM 406 -Trail Capital Outlay ACCT NO# ACCOUNT NAME CITY OF SHOREWOOD YEAR TO DATE BALANCE SHEET AS OF: JULY 31ST, 2012 BEGINNING M -T -D BALANCE ACTIVITY Y -T -D ACTIVITY PAGE: 1 CURRENT BALANCE ASSETS 406 -10100 CASH AND INVESTMENTS 0.00 0.00 1,631.00CR 1,631.00CR 406 -10300 CASH WITH FISCAL AGENT 0.00 0.00 0.00 O.00 406 -10410 ALLOW FOR UNREALIZED INVEST GA 0.00 0.00 0.00 O.00 406 -10450 ACCRUED INTEREST RECEIVABLE 0.00 O.00 0.00 O.00 TOTAL ASSETS 0.00 0.00 1,631.00CR 1,631.00CR LIABILITIES 406 -20100 AT PENDING (DUE TO POOL) 0.00 634.00CR 634.00CR 634.00CR 406 -20600 CONTRACTS PAYABLE 0.00 0.00 0.00 O.00 406 -20800 DUE TO OTHER FUNDS 0.00 O.00 0.00 O.00 TOTAL LIABILITIES 0.00 634.00CR 634.00CR 634.00CR FUND EQUITY 406 -25310 UNRESERVED, DESIGNATED FUND BA 0.00 0.00 0.00 O.00 TOTAL REVENUES 0.00 0.00 0.00 O.00 TOTAL EXPENDITURES 0.00 634.00 2,265.00 2,265.00 TOTAL FUND EQUITY 0.00 634.00 2,265.00 2,265.00 TOTAL LIABILITIES & EQUITY 0.00 0.00 1,631.00 1,631.00 8 -23 -2012 03:33 PM 408 - Technology Fund ACCT NO# ACCOUNT NAME ASSETS 408 -10100 CASH AND INVESTMENTS 408 -10300 CASH WITH FISCAL AGENT 408 -10410 ALLOW FOR UNRLZ INV GAIN /LOSS 408 -10450 ACCURED INTEREST RECEIVABLE 408 -12200 SPECIAL ASSESS REC- DELIQUENT 408 -12300 SPECIAL ASSESS REC- DEFERRED TOTAL ASSETS LIABILITIES 408 -20100 AT PENDING (DUE TO POOL) 408 -22200 DEFERRED REVENUES TOTAL LIABILITIES FUND EQUITY 408 -25310 UNRESERVED, DESIGNATED FND BAL 408 -25320 UNRESERVED, UNDESIG FND BAL TOTAL REVENUES TOTAL EXPENDITURES TOTAL FUND EQUITY TOTAL LIABILITIES & EQUITY CITY OF SHOREWOOD 0.00 7,241.74 PAGE: 1 YEAR TO DATE BALANCE SHEET 0.0c 0.00 0.0c AS OF: JULY 31ST, 2012 0.00 7,241.74 0.0c BEGINNING M -T -D Y -T -D CURRENT BALANCE ACTIVITY ACTIVITY BALANCE 86,220.09 0.00 7,241.74CR 78,978.35 0.00 0.00 0.00 0.0c 0.01CR 0.00 0.00 0.01CR 111.48 0.00 0.00 111.48 0.00 0.00 0.00 0.0c 0.00 0.0c 0.00 0.0c 7,241.74CR 0.00 7,241.74 0.0c 0.00 0.0c 0.00 0.0c 7,241.74CR 0.00 7,241.74 0.0c 79,089.82CR 0.00 0.00 79,089.82CR 0.00 0.00 0.00 0.0c 0.00 0.00 0.00 0.0c 0.00 0.0c 0.00 0.0c b0, .bbUK U.UU /,241./4 /y,Uby.b2UK 8 -23 -2012 03:33 PM 450 - Community Infrastructure ACCT NO# ACCOUNT NAME ASSETS 450 -10100 CASH AND INVESTMENTS 450 -10450 ACCRUED INTEREST 450 -14200 LAND HELD FOR RESALE TOTAL ASSETS LIABILITIES 450 -20100 AT PENDING (DUE TO POOL) TOTAL LIABILITIES FUND EQUITY 450 -25310 UNRESERVED FUND BALANCE TOTAL REVENUES TOTAL EXPENDITURES TOTAL FUND EQUITY TOTAL LIABILITIES & EQUITY CITY OF SHOREWOOD YEAR TO DATE BALANCE SHEET AS OF: JULY 31ST, 2012 BEGINNING M -T -D BALANCE ACTIVITY 1,677,462.33 0.00 1,213.00 0.00 150,068.00 O.00 1,828,743.33 0.00 Y -T -D ACTIVITY PAGE: 1 CURRENT BALANCE 1,565.12CR 1,675,897.21 0.00 1,213.00 0.00 150,068.00 1,565.12CR 1,827,178.21 185.00CR O.00 185.00 O.00 185.00CR 0.00 185.00 O.00 1,828,558.33CR 0.00 0.00 1,828,558.33CR 0.00 0.00 0.00 O.00 0.00 0.0C 1,380.12 1,380.12 1,828,558.33CR 0.00 1,380.12 1,827,178.21CR 1,828,743.33CR 0.00 1,565.12 1,827,178.21CR 8 -23 -2012 03:33 PM 490- Southshore Community Ctr. ACCT NO# ACCOUNT NAME ASSETS 490 -10100 CASH AND INVESTMENTS 490 -10200 SOUTHSHORE CENTER -PETTY CASH 490 -10300 CASH WITH FISCAL AGENT 490 -10410 ALLOW FOR UNREALIZED INVEST GA 490 -10450 ACCRUED INTEREST RECEIVABLE 490 -11500 ACCOUNTS RECEIVABLE 490 -15500 PREPAID INSURANCE TOTAL ASSETS LIABILITIES 490 -20100 AT PENDING (DUE TO POOL) 490 -20600 CONTRACTS PAYABLE 490 -20800 DUE TO OTHER FUNDS 490 -21600 ACCRUED WAGES & SALARIES PAYAB 490 -22000 SIGN DONATION DEPOSITS TOTAL LIABILITIES FUND EQUITY 490 -25310 UNRESERVED, DESIGNATED FUND BA TOTAL REVENUES TOTAL EXPENDITURES TOTAL FUND EQUITY TOTAL LIABILITIES & EQUITY CITY OF SHOREWOOD 4,350.71 7,237.73 PAGE: 1 YEAR TO DATE BALANCE SHEET 0.00 0.00 O.00 AS OF: JULY 31ST, 2012 0.00 0.00 O.00 BEGINNING M -T -D Y -T -D CURRENT BALANCE ACTIVITY ACTIVITY BALANCE 12,975.07 6,710.85CR 42,635.87CR 29,660.80CR 192.25 0.00 0.00 192.25 0.00 0.00 0.00 O.00 0.49CR 0.00 0.00 0.49CR 36.63 0.00 0.00 36.63 0.00 0.00 0.00 O.00 0.00 O.00 0.00 O.00 13,203.46 6,710.85CR 42,635.87CR 29,432.41CR 13,010.46CR 4,350.71 7,237.73 5,772.73CR 0.00 0.00 0.00 O.00 0.00 0.00 0.00 O.00 126.00CR 0.00 0.00 126.00CR 0.00 O.00 0.00 O.00 13,136.46CR 4,350.71 7,237.73 5,898.73CR 67.00CR 0.00 0.00 67.00CR 0.00 5,021.35CR 35,099.42CR 35,099.42CR 0.00 7,381.49 70,497.56 70,497.56 67.00CR 2,360.14 35,398.14 35,331.14 13,203.46CR 6,710.85 42,635.87 29,432.41 8 -23 -2012 03:33 PM CITY OF SHOREWOOD PAGE: 1 YEAR TO DATE BALANCE SHEET AS OF: JULY 31ST, 2012 601 -Water Utility ACCT NO# ACCOUNT NAME ASSETS 601 -10100 CASH AND INVESTMENTS 601 -10300 CASH WITH FISCAL AGENT 601 -10410 ALLOW FOR UNREALIZED INVEST GA 601 -10450 ACCRUED INTEREST RECEIVABLE 601 -10700 TAXES RECEIVABLE - DELINQUENT 601 -11500 ACCOUNTS RECEIVABLE 601 -11600 ALLOWANCE FOR UNCOLLECTIBLE AC 601 -11601 UTILITY CONVERSION AR 601 -11700 NOTES RECEIVABLE 601 -12100 SPECIAL ASSESSMENTS RECEIVABLE 601 -12200 SPECIAL ASSESS REC- DELINQUENT 601 -12300 SPECIAL ASSESS REC- DEFERRED 601 -15500 PREPAID INSURANCE 601 -15510 PREPAID EXPENSES - OTHER 601 -15620 UNAMORTIZED DISCOUNT ON BONDS 601 -16300 WELLS, MAINS, TANKS 601 -16310 ALLOW FOR DEPRECIATION- WELLS /M 601 -16400 MACHINERY AND EQUIPMENT 601 -16410 ALLOWANCE FOR DEPRECIATION 601 -16500 CONSTR IN PROGRESS 601 -16501 CONST IN PROGRESS -1996 SMITHTC TOTAL ASSETS LIABILITIES 601 -20100 AP PENDING (DUE TO POOL) 601 -20600 CONTRACTS PAYABLE 601 -20801 SALES TAX PAYABLE 601 -20810 WATER SURCHARGES PAYABLE 601 -21500 ACCRUED INTEREST PAYABLE 601 -21600 ACCRUED WAGES & SALARIES PAYAB 601 -22200 DEFERRED REVENUES 601 -22500 BONDS PAYABLE - CURRENT PORTIO 601 -23100 BONDS PAYABLE - NONCURRENT TOTAL LIABILITIES BEGINNING M -T -D Y -T -D CURRENT BALANCE ACTIVITY ACTIVITY BALANCE 3,671,504.06 83,370.60 241,307.36 3,912,811.42 166,957.50 0.00 0.00 166,957.5C 0.11 0.00 0.00 0.11 3,265.42 0.00 0.00 3,265.42 0.00 0.00 0.00 O.00 102,013.19 101,788.93CR 53,677.74CR 48,335.45 0.00 0.00 0.00 O.00 0.00 0.00 0.00 O.00 0.00 0.00 0.00 O.00 1,582.00 0.00 0.00 1,582.00 4,742.55 0.00 0.00 4,742.55 141,426.97 0.00 0.00 141,426.97 0.01CR 0.00 0.00 0.01CR 0.00 0.00 0.00 O.00 53,601.85 0.00 0.00 53,601.85 9,944,663.67 0.00 0.00 9,944,663.67 3,670,800.00CR 0.00 0.00 3,670,800.00CR 39,868.81 0.00 0.00 39,868.81 36,127.26CR 0.00 0.00 36,127.26CR 0.00 0.00 0.00 O.00 0.00 O.00 0.00 O.00 10,422,698.86 18,418.33CR 187,629.62 10,610,328.48 10,203.56CR 568.10CR 12,848.07CR 23,051.63CR 0.00 0.00 0.00 O.00 1,429.46CR 0.00 1,127.32CR 2,556.78CR 271.31 0.75CR 28.34 299.65 53,308.00CR 0.00 0.00 53,308.00CR 3,233.99CR 0.00 0.00 3,233.99CR 21,549.69CR 0.00 0.00 21,549.69CR 175,000.00CR 0.00 0.00 175,000.00CR 2,500,000.00CR O.00 0.00 2,500,000.00CR 2,764,453.39CR 568.85CR 13,947.05CR 2,778,400.44CR FUND EQUITY 601 -26300 CONTRIBUTED CAPITAL 5,157,157.52CR 0.00 0.00 5,157,157.52CR 601 -27220 UNRESERVED, UNDESIGNATED RETAI 2,501,087.95CR 0.00 0.00 2,501,087.95CR TOTAL REVENUES 0.00 6,118.10CR 337,722.62CR 337,722.62CR TOTAL EXPENDITURES 0.00 25,105.28 164,040.05 164,040.0E TOTAL FUND EQUITY 7,658,245.47CR 18,987.18 173,682.57CR 7,831,928.04CR TOTAL LIABILITIES & EQUITY 10,422,698.86CR 18,418.33 187,629.62CR 10,610,328.48CR 8 -23 -2012 03:33 PM CITY OF SHOREWOOD PAGE: 1 YEAR TO DATE BALANCE SHEET AS OF: JULY 31ST, 2012 611- Sanitary Sewer Utility BEGINNING M -T -D Y -T -D CURRENT ACCT NO# ACCOUNT NAME BALANCE ACTIVITY ACTIVITY BALANCE ASSETS 611 -10100 CASH AND INVESTMENTS 3,545,207.42 7,717.67CR 38,061.55CR 3,507,145.87 611 -10300 CASH WITH FISCAL AGENT 0.00 0.00 0.00 O.00 611 -10410 ALLOW FOR UNREALIZED INVEST GA 0.40 0.00 0.00 0.4C 611 -10450 ACCRUED INTEREST RECEIVABLE 3,931.38 0.00 0.00 3,931.38 611 -11500 ACCOUNTS RECEIVABLE 217,182.10 139,759.70CR 120,804.45CR 96,377.65 611 -11600 ALLOWANCE FOR UNCOLLECTIBLE AC 0.00 0.00 0.00 O.00 611 -11601 UTILITY CONVERSION AR 0.00 0.00 0.00 O.00 611 -12100 SPECIAL ASSESSMENTS RECEIVABLE 526.14 0.00 0.00 526.14 611 -12200 SPECIAL ASSESS REC- DELINQUENT 5,661.03 0.00 0.00 5,661.03 611 -12300 SPECIAL ASSESS REC- DEFERRED 22,993.62 0.00 0.00 22,993.62 611 -13100 DUE FROM OTHER FUNDS 0.00 0.00 0.00 O.00 611 -15500 PREPAID INSURANCE 0.00 0.00 0.00 O.00 611 -15510 PREPAID EXPENSE 0.00 0.00 0.00 O.00 611 -16301 PUMPS, MAINS, LIFTS 8,776,827.18 0.00 0.00 8,776,827.18 611 -16310 ALLOW FOR DEPRECIATION - PUMPS /M 7,122,414.00CR 0.00 0.00 7,122,414.00CR 611 -16400 MACHINERY AND EQUIPMENT 43,384.89 0.00 0.00 43,384.89 611 -16410 ALLOWANCE FOR DEPRECIATION 37,877.01CR 0.00 0.00 37,877.01CR 611 -16500 CONSTR IN PROGRESS 0.00 O.00 0.00 O.00 TOTAL ASSETS 5,455,423.15 147,477.37CR 158,866.00CR 5,296,557.15 LIABILITIES 611 -20100 AT PENDING (DUE TO POOL) 51,060.71CR 78,443.59 87,834.85 36,774.14 611 -20600 CONTRACTS PAYABLE 0.00 0.00 0.00 O.00 611 -20820 MCES SAC CHARGES PAYABLE 4,070.20 0.00 118.25CR 3,951.95 611 -21600 ACCRUED WAGES & SALARIES PAYAB 3,446.00CR O.00 0.00 3,446.00CR TOTAL LIABILITIES 50,436.51CR 78,443.59 87,716.60 37,280.09 FUND EQUITY 611 -26300 CONTRIBUTED CAPITAL 4,657,264.25CR 0.00 0.00 4,657,264.25CR 611 -27220 UNRESERVED, UNDESIGNATED RETAI 747,722.39CR 0.00 0.00 747,722.39CR TOTAL REVENUES 0.00 50.36CR 413,388.85CR 413,388.85CR TOTAL EXPENDITURES 0.00 69,084.14 484,538.25 484,538.2E TOTAL FUND EQUITY 5,404,986.64CR 69,033.78 71,149.40 5,333,837.24CR TOTAL LIABILITIES & EQUITY 5,455,423.15CR 147,477.37 158,866.00 5,296,557.15CR 8 -23 -2012 03:33 PM 621- Recycling Utility ACCT NO# ACCOUNT NAME ASSETS 621 -10100 CASH AND INVESTMENTS 621 -10300 CASH WITH FISCAL AGENT 621 -10410 ALLOW FOR UNREALIZED INVEST GA 621 -10450 ACCRUED INTEREST RECEIVABLE 621 -11500 ACCOUNTS RECEIVABLE 621 -11600 ALLOWANCE FOR UNCOLLECTIBLE AC 621 -11601 UTILITY CONVERSION AR 621 -12100 SPECIAL ASSESSMENTS RECEIVABLE 621 -12200 SPECIAL ASSESS REC- DELINQUENT 621 -12300 SPECIAL ASSESS REC- DEFERRED 621 -16301 STORMWATER FIXED ASSETS 621 -16410 ALLOWANCE FOR DEPRECIATION TOTAL ASSETS LIABILITIES 621 -20100 AT PENDING (DUE TO POOL) 621 -21600 ACCRUED WAGES & SALARIES PAYAB TOTAL LIABILITIES FUND EQUITY 621 -27220 UNRESERVED, UNDESIGNATED RETAI TOTAL REVENUES TOTAL EXPENDITURES TOTAL FUND EQUITY TOTAL LIABILITIES & EQUITY CITY OF SHOREWOOD PAGE: 1 YEAR TO DATE BALANCE SHEET AS OF: JULY 31ST, 2012 BEGINNING M -T -D Y -T -D CURRENT BALANCE ACTIVITY ACTIVITY BALANCE 53,145.91 12,528.46 3,421.36CR 49,724.55 0.00 0.00 0.00 O.00 0.05 0.00 0.00 0.05 233.91 0.00 0.00 233.91 40,536.58 26,893.94CR 21,586.34CR 18,950.24 0.00 0.00 0.00 O.00 0.00 0.00 0.00 O.00 0.00 0.00 0.00 O.00 668.11 0.00 0.00 668.11 4,698.51 0.00 0.00 4,698.51 0.00 0.00 0.00 O.00 0.00 O.00 0.00 O.00 99,283.07 14,365.48CR 25,007.70CR 74,275.37 0.00 413.41 0.00 O.00 76.00CR O.00 0.00 76.00CR 76.00CR 413.41 0.00 76.00CR 99,207.07CR 0.00 0.00 99,207.07CR 0.00 9.90CR 76,942.29CR 76,942.29CR 0.00 13,961.97 101,949.99 101,949.99 99,207.07CR 13,952.07 25,007.70 74,199.37CR 99,283.07CR 14,365.48 25,007.70 74,275.37CR 8 -23 -2012 03:33 PM 631 - Stormwater ManagementUtil ACCT NO# ACCOUNT NAME ASSETS 631 -10100 CASH AND INVESTMENTS 631 -10300 CASH WITH FISCAL AGENT 631 -10410 ALLOW FOR UNREALIZED INVEST GA 631 -10450 ACCRUED INTEREST RECEIVABLE 631 -11500 ACCOUNTS RECEIVABLE 631 -11600 ALLOWANCE FOR UNCOLLECTIBLE AC 631 -11601 UTILITY CONVERSION AR 631 -12100 SPECIAL ASSESSMENTS RECEIVABLE 631 -12200 SPECIAL ASSESS REC- DELINQUENT 631 -12300 SPECIAL ASSESS REC- DEFERRED 631 -16100 LAND 631 -16301 STORMWATER MGMT IMPROVEMENTS 631 -16410 ALLOWANCE FOR DEPRECIATION 631 -16500 CONSTRUCTION IN PROGRESS TOTAL ASSETS LIABILITIES 631 -20100 AT PENDING (DUE TO POOL) 631 -20800 DUE TO OTHER FUNDS 631 -21600 ACCRUED WAGES & SALARIES PAYAB TOTAL LIABILITIES FUND EQUITY 631 -26300 CONTRIBUTED CAPITAL 631 -27220 UNRESERVED, UNDESIGNATED RETAI TOTAL REVENUES TOTAL EXPENDITURES TOTAL FUND EQUITY TOTAL LIABILITIES & EQUITY CITY OF SHOREWOOD PAGE: 1 YEAR TO DATE BALANCE SHEET AS OF: JULY 31ST, 2012 BEGINNING M -T -D Y -T -D CURRENT BALANCE ACTIVITY ACTIVITY BALANCE 214,142.22 2,873.82 27,000.94CR 187,141.28 0.00 0.00 0.00 O.00 0.33 0.00 0.00 0.33 635.75 0.00 0.00 635.75 79,456.58 32,666.06CR 28,466.03CR 50,990.55 0.00 0.00 0.00 O.00 0.00 0.00 0.00 O.00 270.00 0.00 0.00 270.00 1,526.80 0.00 0.00 1,526.8C 6,078.62 0.00 0.00 6,078.62 434,112.50 0.00 0.00 434,112.5C 1,009,997.43 0.00 0.00 1,009,997.43 205,626.68CR 0.00 0.00 205,626.68CR 174,603.00 0.0C 0.00 174,603.00 1,715,196.55 29,792.24CR 55,466.97CR 1,659,729.58 7,422.00CR 10,118.01 1,098.00 6,324.00CR 0.00 0.00 0.00 O.00 688.00CR O.00 0.00 688.00CR 8,110.00CR 10,118.01 1,098.00 7,012.00CR 618,257.05CR 0.00 0.00 618,257.05CR 1,088,829.50CR 0.00 0.00 1,088,829.50CR 0.00 9.82CR 96,105.32CR 96,105.32CR 0.00 19,684.0E 150,474.29 150,474.29 1,707,086.55CR 19,674.23 54,368.97 1,652,717.58CR 1,715,196.55CR 29,792.24 55,466.97 1,659,729.58CR 8 -23 -2012 03:33 PM 880 - Escrow Deposit Agency ACCT NO# ACCOUNT NAME ASSETS 880 -10100 CASH AND INVESTMENTS 880 -10300 CASH WITH FISCAL AGENT 880 -10410 ALLOW FOR UNREALIZED INVEST GA 880 -10450 ACCRUED INTEREST RECEIVABLE 880 -13100 DUE FROM OTHER FUNDS TOTAL ASSETS LIABILITIES 880 -20100 AT PENDING (DUE TO POOL) 880 -22000 ESCROW DEPOSITS PAYABLE TOTAL LIABILITIES FUND EQUITY 880 -25310 UNRESERVED, DESIGNATED FUND BA TOTAL REVENUES TOTAL EXPENDITURES TOTAL FUND EQUITY TOTAL LIABILITIES & EQUITY CITY OF SHOREWOOD 1,000.00CR 1,000.00CR PAGE: 1 YEAR TO DATE BALANCE SHEET 1,000.00 5,813.00 62,365.00CR AS OF: JULY 31ST, 2012 0.00 4,813.00 63,365.00CR BEGINNING M -T -D Y -T -D CURRENT BALANCE ACTIVITY ACTIVITY BALANCE 68,507.86 0.00 4,813.00CR 63,694.86 0.00 0.00 0.00 O.00 0.00 0.00 0.00 O.00 0.00 0.00 0.00 O.00 0.00 O.00 0.00 O.00 68,507.86 0.00 4,813.00CR 63,694.86 0.00 1,000.00CR 1,000.00CR 1,000.00CR 68,178.00CR 1,000.00 5,813.00 62,365.00CR 68,178.00CR 0.00 4,813.00 63,365.00CR 329.86CR 0.00 0.00 329.86CR 0.00 0.00 0.00 O.00 0.00 O.00 0.00 O.00 329.86CR 0.00 0.00 329.86CR 68,507.86CR 0.00 4,813.00 63,694.86CR