09-24-12 CC Reg Mtg Agenda
COUNCIL ACTION FORM
Department Council Meeting Item Number
Finance September 24, 2012 3A
Item Description: Verified Claims
From: Michelle Nguyen
Bruce DeJong
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 53449 through
53484 totaling $130,254.57.
Staff Recommendation
Staff recommends approval of the claims list.
9/20/2012 11:37 AM A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 9/11/2012 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
00051 EFTPS - FEDERAL W/H D 9/11/2012 000000 10,776.09
00092 MN DEPT OF REVENUE D 9/11/2012 000000 1,992.42
20005 WELLS FARGO HEALTH BENEFIT SVC D 9/11/2012 000000 1,424.60
00053 ICMA RETIREMENT TRUST-302131-4 R 9/11/2012 053449 1,613.50
00052 PERA R 9/11/2012 053450 6,640.95
01475 AMERICAN ENGINEERING R 9/24/2012 053452 527.00
26100 CENTURY LINK R 9/24/2012 053453 551.82
29278 CLASSIC CLEANING COMPANY R 9/24/2012 053454 847.47
05885 CULLIGAN BOTTLED WATER R 9/24/2012 053455 60.41
06350 DAVIS, CHARLES R 9/24/2012 053456 250.00
12125 FEDEX KINKO'S R 9/24/2012 053457 24.14
29461 GREAT RIVER GREENING R 9/24/2012 053458 3,500.00
10506 HENN CTY INFO TECHNOLOGY DEPT R 9/24/2012 053459 53.28
29426 HOMEHELP R 9/24/2012 053460 75.00
11300 INTERNATIONAL CODE COUNCIL, IN R 9/24/2012 053461 125.00
13300 LEAGUE OF MINNESOTA CITIES R 9/24/2012 053462 6,428.00
13302 LEAGUE OF MINNESOTA CITIES IN R 9/24/2012 053463 773.00
13525 LINK, CLARE T. R 9/24/2012 053464 220.00
21340 LOCAL LINK R 9/24/2012 053465 69.95
29266 METRO BLOOMS R 9/24/2012 053466 3,805.00
29459 MIDWEST GOVERNMENT ADVISORS R 9/24/2012 053467 5,625.00
17275 MINNEHAHA CREEK WATERSHED DIST R 9/24/2012 053468 12,318.41
9/20/2012 11:37 AM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 9/11/2012 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
50001 MNSPECT, INC. R 9/24/2012 053469 665.00
29368 NORTH STAR PUMP SERVICE R 9/24/2012 053470 824.06
15900 OFFICE DEPOT R 9/24/2012 053471 175.91
20805 PITNEY BOWES GLOBAL FIN. SVCS. R 9/24/2012 053472 334.70
10300 QUALITY RESOURCE GROUP, INC. R 9/24/2012 053473 768.13
22950 SHOREWOOD TRUE VALUE R 9/24/2012 053474 207.21
29427 SHRED-N-GO, INC. R 9/24/2012 053476 34.00
23500 SO LK MTKA POLICE DEPT R 9/24/2012 053477 203.57
29101 SUN NEWSPAPERS R 9/24/2012 053478 149.88
17200 SUN PATRIOT NEWSPAPERS R 9/24/2012 053479 132.31
29443 THE MULCH STORE R 9/24/2012 053480 245.00
25452 TWIN CITY WATER CLINIC R 9/24/2012 053481 100.00
27190 WACONIA FARM SUPPLY R 9/24/2012 053482 12.81
29417 WENCK ASSOCIATES, INC. R 9/24/2012 053483 302.00
19800 XCEL ENERGY R 9/24/2012 053484 21.16
05305 COMMUNITY REC RESOURCES E 9/19/2012 999999 698.24
05305 COMMUNITY REC RESOURCES E 9/24/2012 999999 5,000.00
12900 LAKE MINNETONKA CONSERVATION D E 9/24/2012 999999 7,618.25
13070 LANDINI, JAMES E 9/24/2012 999999 40.00
15885 MIDWEST MAILING SYSTEMS, INC. E 9/24/2012 999999 500.00
19435 SPRINT E 9/24/2012 999999 124.18
19500 NIELSEN, BRADLEY E 9/24/2012 999999 262.97
9/20/2012 11:37 AM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 9/11/2012 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
28451 WSB AND ASSOCIATES, INC. E 9/24/2012 999999 4,826.00
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 34 47,683.67 0.00 47,683.67
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 3 14,193.11 0.00 14,193.11
EFT: 8 19,069.64 0.00 19,069.64
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1 TOTALS: 45 80,946.42 0.00 80,946.42
BANK: 1 TOTALS: 45 80,946.42 0.00 80,946.42
REPORT TOTALS: 45 80,946.42 0.00 80,946.42
09-20-2012 11:35 AM C O U N C I L REPORT BY VENDOR- SEPTEMBER 24, 2012 PAGE: 1
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
AMERICAN ENGINEERING 9/24/12 STORM REPAIR MATERIAL TEST Stormwater Managem STORMWATER MANAGEMENT 527.00_
TOTAL: 527.00
CENTURY LINK 9/24/12 612-E45-1785 Water Utility Water 315.39
9/24/12 612-E45-8019 Water Utility Water 236.43_
TOTAL: 551.82
CLASSIC CLEANING COMPANY 9/24/12 C.H. SVC General Fund Municipal Buildings 531.01
9/24/12 P.W. SVC General Fund Public Works 316.46_
TOTAL: 847.47
COMMUNITY REC RESOURCES 9/19/12 MONTHLY COMMISSION SVCS Southshore Communi Senior Community Cente 683.54
9/19/12 MONTHLY COMMISSION ON EVEN Southshore Communi Senior Community Cente 14.70
9/24/12 SEPT-SSCC SERVICES Southshore Communi Senior Community Cente 5,000.00_
TOTAL: 5,698.24
CULLIGAN BOTTLED WATER 9/24/12 5755 CTRY CLUB RD-DRINKING General Fund Municipal Buildings 60.41_
TOTAL: 60.41
DAVIS, CHARLES 9/24/12 BOOTS General Fund Public Works 250.00_
TOTAL: 250.00
EFTPS - FEDERAL W/H 9/11/12 FEDERAL W/H General Fund NON-DEPARTMENTAL 4,640.39
9/11/12 FICA W/H General Fund NON-DEPARTMENTAL 1,937.60
9/11/12 MEDICARE W/H General Fund NON-DEPARTMENTAL 668.92
9/11/12 FICA W/H General Fund Administration 447.84
9/11/12 MEDICARE W/H General Fund Administration 104.73
9/11/12 FICA W/H General Fund Finance 309.22
9/11/12 MEDICARE W/H General Fund Finance 72.32
9/11/12 FICA W/H General Fund Planning 294.02
9/11/12 MEDICARE W/H General Fund Planning 68.77
9/11/12 FICA W/H General Fund Protective Inspections 169.66
9/11/12 MEDICARE W/H General Fund Protective Inspections 39.67
9/11/12 FICA W/H General Fund City Engineer 163.42
9/11/12 MEDICARE W/H General Fund City Engineer 38.22
9/11/12 FICA W/H General Fund Public Works 670.03
9/11/12 MEDICARE W/H General Fund Public Works 156.69
9/11/12 FICA W/H General Fund Park Maintenance 188.58
9/11/12 MEDICARE W/H General Fund Park Maintenance 44.11
9/11/12 FICA W/H General Fund Recreation 44.01
9/11/12 MEDICARE W/H General Fund Recreation 10.29
9/11/12 FICA W/H Southshore Communi Senior Community Cente 10.32
9/11/12 MEDICARE W/H Southshore Communi Senior Community Cente 2.42
9/11/12 FICA W/H Water Utility Water 188.86
9/11/12 MEDICARE W/H Water Utility Water 44.16
9/11/12 FICA W/H Sanitary Sewer Uti Sewer 154.97
9/11/12 MEDICARE W/H Sanitary Sewer Uti Sewer 36.25
9/11/12 FICA W/H Recycling Utility Recycling 21.49
9/11/12 MEDICARE W/H Recycling Utility Recycling 5.02
9/11/12 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 197.84
9/11/12 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 46.27_
TOTAL: 10,776.09
FEDEX KINKO'S 9/24/12 5350 BARRINGTON WAY'S COPY General Fund Protective Inspections 24.14_
TOTAL: 24.14
09-20-2012 11:35 AM C O U N C I L REPORT BY VENDOR- SEPTEMBER 24, 2012 PAGE: 2
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
GREAT RIVER GREENING 9/24/12 #1-FREEMAN PK-BUCKTHORN TR Park Capital Impro Park Capital Improveme 3,500.00_
TOTAL: 3,500.00
HENN CTY INFO TECHNOLOGY DEPT 9/24/12 AUG-800MHZ RADIO General Fund Public Works 53.28_
TOTAL: 53.28
HOMEHELP 9/24/12 TABLECLOTHS -09/07/12 Southshore Communi Senior Community Cente 75.00_
TOTAL: 75.00
ICMA RETIREMENT TRUST-302131-457 9/11/12 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 1,485.96
9/11/12 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 127.54_
TOTAL: 1,613.50
INTERNATIONAL CODE COUNCIL, INC. 9/24/12 GOV'T MEMBER DUES-2012 General Fund Protective Inspections 125.00_
TOTAL: 125.00
LAKE MINNETONKA CONSERVATION DISTRICT 9/24/12 3RD QTR -2012 PAYMENT LEVY General Fund Council 7,618.25_
TOTAL: 7,618.25
LANDINI, JAMES 9/24/12 SEPT WELLNESS General Fund City Engineer 40.00_
TOTAL: 40.00
LEAGUE OF MINNESOTA CITIES 9/24/12 2012-2013 MEMBERSHIP DUES General Fund Council 6,398.00
9/24/12 2012-2013-MAYORS ASSN. MEM General Fund Council 30.00_
TOTAL: 6,428.00
LEAGUE OF MINNESOTA CITIES INS TRUST 9/24/12 CLAIM# C0016519-PWR OUTAGE Sanitary Sewer Uti Sewer 773.00_
TOTAL: 773.00
LINK, CLARE T. 9/24/12 PARK COMMISSION MTG-09/11/ General Fund Recreation 220.00_
TOTAL: 220.00
LOCAL LINK 9/24/12 ADSL(QST) - BUSINESS 3M/89 General Fund Municipal Buildings 69.95_
TOTAL: 69.95
METRO BLOOMS 9/24/12 BECKMAN SWALE Stormwater Managem STORMWATER MANAGEMENT 2,035.00
9/24/12 SMITHTOWN LN GARDEN Stormwater Managem STORMWATER MANAGEMENT 1,087.00
9/24/12 FREEMAN PL RAINGARDEN Stormwater Managem STORMWATER MANAGEMENT 683.00_
TOTAL: 3,805.00
MIDWEST GOVERNMENT ADVISORS 9/24/12 AUG SVC-BILL JOYNES General Fund Administration 5,625.00_
TOTAL: 5,625.00
MIDWEST MAILING SYSTEMS, INC. 9/24/12 OCT-NEWSLETTER POSTAGE General Fund Administration 500.00_
TOTAL: 500.00
MINNEHAHA CREEK WATERSHED DISTRICT 9/24/12 WATERCRAFT INSP.-XMAS LK P General Fund Council 12,318.41_
TOTAL: 12,318.41
MN DEPT OF REVENUE 9/11/12 STATE W/H General Fund NON-DEPARTMENTAL 1,992.42_
TOTAL: 1,992.42
MNSPECT, INC. 9/24/12 SEPT - BACK UP INSPECTION General Fund Protective Inspections 665.00_
TOTAL: 665.00
NIELSEN, BRADLEY 9/24/12 APR-SEPT WELLNESS EXP General Fund Planning 240.00
09-20-2012 11:35 AM C O U N C I L REPORT BY VENDOR- SEPTEMBER 24, 2012 PAGE: 3
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
9/24/12 AIS SIGN BOARDS EXP @ OFF. Public Facility Fu Public Facility/Off Eq 22.97_
TOTAL: 262.97
NORTH STAR PUMP SERVICE 9/24/12 PUMP REPAIR Sanitary Sewer Uti Sewer 824.06_
TOTAL: 824.06
OFFICE DEPOT 9/24/12 DVD-SPINDLE & PAPER COPY-C General Fund Administration 134.26
9/24/12 DRIVE-USB General Fund Administration 41.65_
TOTAL: 175.91
PERA 9/11/12 P/R DEDUCTS-PERA General Fund NON-DEPARTMENTAL 3,074.51
9/11/12 P/R DEDUCTS-PERA General Fund Administration 528.21
9/11/12 P/R DEDUCTS-PERA General Fund Finance 384.08
9/11/12 P/R DEDUCTS-PERA General Fund Planning 402.08
9/11/12 P/R DEDUCTS-PERA General Fund Protective Inspections 233.93
9/11/12 P/R DEDUCTS-PERA General Fund City Engineer 191.09
9/11/12 P/R DEDUCTS-PERA General Fund Public Works 832.14
9/11/12 P/R DEDUCTS-PERA General Fund Park Maintenance 252.50
9/11/12 P/R DEDUCTS-PERA General Fund Recreation 51.45
9/11/12 P/R DEDUCTS-PERA Southshore Communi Senior Community Cente 12.07
9/11/12 P/R DEDUCTS-PERA Water Utility Water 233.48
9/11/12 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 195.29
9/11/12 P/R DEDUCTS-PERA Recycling Utility Recycling 16.72
9/11/12 P/R DEDUCTS-PERA Stormwater Managem STORMWATER MANAGEMENT 233.40_
TOTAL: 6,640.95
PITNEY BOWES GLOBAL FIN. SVCS., LLC 9/24/12 QUATERLY POSTAGE RENTAL General Fund Municipal Buildings 334.70_
TOTAL: 334.70
QUALITY RESOURCE GROUP, INC. 9/24/12 LASER UTILITY BILLS Water Utility Water 192.03
9/24/12 LASER UTILITY BILLS Sanitary Sewer Uti Sewer 192.03
9/24/12 LASER UTILITY BILLS Recycling Utility Recycling 192.03
9/24/12 LASER UTILITY BILLS Stormwater Managem STORMWATER MANAGEMENT 192.04_
TOTAL: 768.13
SHOREWOOD TRUE VALUE 9/24/12 PLUMBING General Fund Public Works 8.08
9/24/12 LETTERING General Fund Public Works 2.76
9/24/12 INSECTIICIDE General Fund Public Works 13.86
9/24/12 LIGHT BULBS General Fund Public Works 4.80
9/24/12 SUPPLIES General Fund Public Works 7.47
9/24/12 INSECTICIDE General Fund Public Works 12.76
9/24/12 SCREW DRIVERS & BATTERIES General Fund Park Maintenance 27.74
9/24/12 PAINT SUPPLIES General Fund Park Maintenance 23.49
9/24/12 WATER PIPING Water Utility Water 49.12
9/24/12 STEP LADDER Water Utility Water 39.53
9/24/12 UTILITY MARK PAINT Sanitary Sewer Uti Sewer 17.60_
TOTAL: 207.21
SHRED-N-GO, INC. 9/24/12 SVC THRU 09/05/12 General Fund Administration 34.00_
TOTAL: 34.00
SO LK MTKA POLICE DEPT 9/24/12 AUG-HCPF SVC General Fund Police Protection 203.57_
TOTAL: 203.57
SPRINT 9/24/12 SVC 08/13-09/12 Water Utility Water 62.09
9/24/12 SVC 08/13-09/12 Sanitary Sewer Uti Sewer 62.09
09-20-2012 11:35 AM C O U N C I L REPORT BY VENDOR- SEPTEMBER 24, 2012 PAGE: 4
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 124.18
SUN NEWSPAPERS 9/24/12 RESOLUTION 12-055 --09/06 General Fund Administration 74.94
9/24/12 SMITHTOWN CROSSING --09/06 General Fund Planning 35.97
9/24/12 GIDEON GLEN PROPERTY-09/06 General Fund Planning 38.97_
TOTAL: 149.88
SUN PATRIOT NEWSPAPERS 9/24/12 ORD NO.498--09/08 General Fund Administration 66.15
9/24/12 PUBLIC HEARING(1)--09/08/1 General Fund Planning 33.08
9/24/12 PUBLIC HEARING (2) -09/08/ General Fund Planning 33.08_
TOTAL: 132.31
THE MULCH STORE 9/24/12 TREE & BRUSH DISPOSAL General Fund Public Works 245.00_
TOTAL: 245.00
TWIN CITY WATER CLINIC 9/24/12 AUG-COLIFORM BACTERIAS Water Utility Water 100.00_
TOTAL: 100.00
WACONIA FARM SUPPLY 9/24/12 TOOL HOG RING HILL General Fund Park Maintenance 12.81_
TOTAL: 12.81
WELLS FARGO HEALTH BENEFIT SVCS 9/11/12 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 1,424.60_
TOTAL: 1,424.60
WENCK ASSOCIATES, INC. 9/24/12 AUG-APPLE RD-PROJ 2739-01 Stormwater Managem STORMWATER MANAGEMENT 302.00_
TOTAL: 302.00
WSB AND ASSOCIATES, INC. 9/24/12 JUL-GIS & CAD SUPPORT General Fund City Engineer 187.00
9/24/12 JUL-2012 SEAL COAT IMPROVE Street Capital Imp Street Capt Improvemen 2,475.00
9/24/12 JUL-2012 MIL & OVERLAY Street Capital Imp Street Capt Improvemen 396.00
9/24/12 JUL-SILVER LK OUTLET IMPRO Stormwater Managem STORMWATER MANAGEMENT 963.50
9/24/12 JUL-SHWD LN WETLND DELINEA Stormwater Managem STORMWATER MANAGEMENT 804.50_
TOTAL: 4,826.00
XCEL ENERGY 9/24/12 5655 MERRY LANE General Fund Park Maintenance 21.16_
TOTAL: 21.16
**PAYROLL EXPENSES 9/10/2012 - 99/99/9999 General Fund Administration 7,285.65
General Fund Finance 5,297.63
General Fund Planning 5,546.00
General Fund Protective Inspections 3,226.57
General Fund City Engineer 2,635.78
General Fund Public Works 11,477.54
General Fund Park Maintenance 3,482.51
General Fund Recreation 709.74
Southshore Communi Senior Community Cente 166.53
Water Utility Water 3,220.19
Sanitary Sewer Uti Sewer 2,693.89
Recycling Utility Recycling 346.58
Stormwater Managem STORMWATER MANAGEMENT 3,219.54_
TOTAL: 49,308.15
09-20-2012 11:35 AM C O U N C I L REPORT BY VENDOR- SEPTEMBER 24, 2012 PAGE: 5
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
=============== FUND TOTALS ================
101 General Fund 97,392.63
401 Public Facility Fund 22.97
402 Park Capital Improvements 3,500.00
404 Street Capital Improvemen 2,871.00
490 Southshore Community Ctr. 5,964.58
601 Water Utility 4,681.28
611 Sanitary Sewer Utility 4,949.18
621 Recycling Utility 581.84
631 Stormwater ManagementUtil 10,291.09
--------------------------------------------
GRAND TOTAL: 130,254.57
--------------------------------------------
TOTAL PAGES: 5
#5A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Carlson – Vacation of Drainage and Utility Easements
Meeting Date: 24 September 2012
Prepared by: Brad Nielsen
Reviewed by: Patti Helgesen
Attachments: Draft Resolution
Policy Consideration: Should the City vacate existing drainage and utility easements on property owned
by Ken Carlson in exchange for new drainage and utility easements to be created as part of his request
to subdivide and recombine certain parcels in order to enlarge his property at 5725 Ridge Road?
Background: See attached staff report, dated 13 September 2012 (Item 8B of this agenda). State law
requires that notice of the proposed vacation of drainage and utility easements be published twice in
the official newspaper and that the City Council conduct a public hearing to consider the request. The
hearing has been scheduled for 24 September in conjunction with Mr. Carlson’s request to rearrange
the lot lines between his two properties.
Financial or Budget Considerations: Expenses associated with Mr. Carlson’s request are covered by his
application fees.
Options: Approve the request, modify the request or deny the request.
Recommendation / Action Requested: Staff recommends approval of the requested drainage and
utility easements vacation in exchange for the new easements to be provided in Mr. Carlson’s proposed
division and combination. You will note that the public hearing appears on the Council agenda in
advance of the division/combination item. While both matters are considered quite straight forward, if
the Council feels it would be presumptuous to approve the vacation first, it can open the hearing,
continue it until the division/combination has been discussed, and then take action on the vacation.
Next Steps and Timelines: Once the Applicant receives the certified resolution approving the vacation,
he has 30 days to record the resolution.
Connection to Vision / Mission: The enlargement of the homestead parcel, along with lake access to
Silver Lake, contributes to a sustainable tax base.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, SEPTEMBER 11, 2012 7:00 P.M.
MINUTES
1.CONVENE PARK COMMISSION MEETING
Chair Quinlan convened the meeting at 7:00 p.m.
A.Roll Call
Present: Chair Quinlan; Commissioners Edmondson, Kjolhaug, Swaggert,
;
Hartmann, Gordon, and MangoldCity Planner Nielsen, and
Finance Director DeJong
Absent: None
B.Review Agenda
Commissioner Edmondson moved to approve the agenda as written. Commissioner Mangold
seconded the motion. Motion carried.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of August 15, 2012
Commissioner Gordon moved to approve the minutes of the August 15, 2012 meeting as
written. Commissioner Mangold seconded the motion. Motion carried.
3. MATTERS FROM THE FLOOR
None
4. PICKLEBALL PRESENTATION BY DAVID WARNER
Commissioner Quinlan noted Councilmember Woodruff has invited David Warner to discuss the
game of pickleball. He requested Warner provide insights on the game and what would need to
be provided. Nielsen presented a video on the game being played. Woodruff introduced Mr.
Warner who is the 65+ pickleball gold medalist in Florida. He also introduced Jerry Maas who
is the southwest metro pickleball ambassador. Warner stated the game can be played by elderly
people who aren’t normally active. He stated most of the play can be done on existing tennis
courts which are dual-lined, and portable nets are used. Quinlan asked what would be required
to convert a tennis court. Warner stated additional lines are all that is needed. The pickleball
nets are two inches shorter than regulation tennis net. Something would be needed to bring the
nets down two inches or portable nets used. He stated paddles and balls are relatively
inexpensive. He stated two pickleball courts can be placed on each tennis court. Warner noted a
lock box can be installed at the court where the nets and equipment can be held until someone
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 11, 2012
5
PAGE 2 OF
wants to play. Maas explained how a few people have grown to a 163-member pickleball club in
Eden Prairie. Maas stated it is not expensive to paint the lines on the tennis courts. In response
to a question from Quinlan, Maas stated pickleball does not play well on the versa-court type
surface. Gordon asked if this is something that would appeal to a younger demographic or is it
better suited toward older people. Maas stated he did not think it was better suited toward a
certain demographic. He stated the older residents are more available during the day to play
when others are at work or in school. He noted the Bloomington high schools have pickleball as
a course. Quinlan believed it was something that should be considered. Nielsen stated they have
a call into the tennis court manufacturer to see if it can be dual striped for pickleball. Mass
invited the Commission to come to Eden Prairie to talk to players. Mangold believed that now is
the time to start preparing for pickleball. Kjolhaug stated we should take every opportunity to
consider any case when multiple uses are options.
5. REVIEW PRICING FOR FENCING AT COMMUNITY GARDEN
Quinlan stated we had talked about the idea of providing fencing to border the community garden
and directed staff to come back with additional information on the cost of fencing. Nielsen stated
there were two quotes received for 5’ and 6’ fences. He has plugged $5,000 into the CIP should this
be approved. He was still unaware if sales tax is included. Nielsen stated a deer can jump a 5’
fence just as easily as they can a 6’ fence. He stated he liked the look of the 5’ fence. He stated the
larger gate would be at the short end, and the person gate would be in the longer section. In
response to a question about future expansion, Nielsen stated it could easily be expanded. He
discussed the size of the area which would be fenced. He stated if the $5000 amount is left in the
CIP, it can be discussed in the spring how big it should be. Kjolhaug stated he had talked to a
gardener in Excelsior who believed the plots are too small in Shorewood. Nielsen stated he would
have staff do a survey of plot sizes.
Commissioner Hartmann moved to recommend allocating $5,000 for purchase of a fence for
the community garden contingent on determining plot sizes for the spring. Commissioner
Swaggert seconded the motion which carried unanimously.
6.2013 CIP
Quinlan stated the allocation for improvements need to be reviewed this evening. He noted the
$5,000 needs to be added for the fence. DeJong discussed additions for Manor Park including
the construction of a well, the versa court purchase needs and improvements to Badger Park.
Gordon asked if the warming house repair is in 2014. DeJong agreed that was the proposal.
Nielsen stated that $60,000 is earmarked for Silverwood Park equipment, and it appeared to him
on the tour it was in good shape. Commissioners discussed playground equipment replacement.
Nielsen suggested the Building Inspector inspect all the equipment in the parks. Quinlan asked if
the building needs to be repainted. Nielsen stated the Building Inspector could include that in his
review. Nielsen stated it may be more of a maintenance item rather than a CIP item. Kjolhaug
asked if the asphalt trail sealing is showing up on a maintenance budget. Nielsen stated it would
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 11, 2012
5
PAGE 3 OF
be researched as well. Kjolhaug stated there is nothing earmarked for the Cathcart basketball
court. Nielsen stated that could be researched. Quinlan stated there should also be a line item
for resurfacing the court. DeJong stated the resurfacing for the court was $2100 and was
included with the tennis court and has been completed. Hartmann suggested the Badger Park
green space and swing set be moved out. Nielsen stated the intent was it would be a place holder
but move it out further once you take a look at the plan. Kjolhaug suggested parking for Gideon
Glen. Quinlan stated we need parking, but he was unsure of what is going on with Smithtown
Crossing where parking would be located. Nielsen stated staff could take a look at whether
parking was ever considered there. They could sketch some area where parking might be a
possibility. He stated it is fairly unusable other than by bike or foot. He stated it has been
brought up on more than one occasion. He stated a parking lot there would not be large.
Edmondson was concerned about a bus going in there and being able to turn around. Nielsen
stated that would be taken into account. Gordon stated signage is also needed. Nielsen stated it
would seem appropriate to have some kind of signage. He stated he would work out numbers for
the parking lot and signage. He stated the options for parking are quite limited. Nielsen
discussed plans for Gideon Glen and Smithtown Crossing.
Hartmann suggested the amounts for the hockey rink be amended. She believed it should be
increased to $200,000 for both of them. Commissioners discussed the amounts suggested for
Badger and Freeman hockey rinks. It was the consensus to amend the amounts to $200,000.
Commissioner Swaggert recommended to approve all changes to the CIP (eliminate the
tennis court lighting, eliminate Freeman Park hockey rink and raising Badger Court up to
$200,000, add parking lot for Gideon Glen and signage, and backboard for Cathcart), and
Commissioner Kjolhaug seconded the motion which carried unanimously.
Hartmann believed the motion needed to be more specific, and the Commission discussed this
item in detail. DeJong discussed his plan to take a budget amendment to the City Council. He
noted the backboards can be included in the amendment. He stated it could be added for this
year.
Commissioner Kjolhaug moved to reconsider the previous motion, and Commissioner
Edmondson seconded the motion which carried unanimously.
Gordon asked how something can be added to the CIP if we don’t know how much it will cost.
Quinlan stated we can make an estimate. If we know we want the item, we should include it.
Nielsen reviewed what was discussed and included in the CIP: Cathcart backboards, Gideon
Glen parking, bus turnaround and sign, and adjustment of numbers for Badger Park and
eliminated numbers for Freeman. The cost of the Cathcart backboards and Gideon Glen parking
and sign are not known. Swaggert encouraged the Commission to discuss each item by year
and questioned how close we needed to be for future years. Nielsen stated we try to be close,
and next year should be accurate. He stated the unknowns can be determined easily. Swaggert
stated if we decide it should be 2013 then we should determine the cost. If we want it in another
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 11, 2012
5
PAGE 4 OF
year, then we don’t need to hammer it out. Commissioners and staff discussed the unknown
items. Nielsen stated staff will get the numbers prior to its final adoption and in time for the Park
Commission to review again. Commissioners discussed whether the bridge and rustic trail in
2014 should be moved to 2013. It was agreed to move it to 2013.
Commissioner Swaggert moved to approve the changes ad Hartmann seconded the motion
which carried unanimously.
7.DISCUSS WINTER AND SUMMER (2013) ACTIVITIES
Commissioners received a summary of summer activities for 2012. He asked the Commissioner
to consider any larger activities for the summer. He suggested having Music in the Parks again
with catering. They also discussed: Movie in the Park, talent show, making surrounding cities
aware of what is going on, having more family events, theatre events, band performances,
partnering with the St. Paul Chamber, and carnival or circus event. It was generally agreed there
should be some kind of cornerstone event in the summer. Nielsen stated it is important to make
the decisions as early as possible in order to get the best performers and advertise in plenty of
time. Quinlan stated discussion will continue at the next meeting.
8.DETERMINE PARK COMMISSION DATE FOR NOVEMBER
Quinlan noted the Council will meet on November 13 due to Veterans Day on Monday,
November 12.
Commissioner Gordon moved to move the November meeting to Wednesday, November
14. Swaggert seconded the motion which carried unanimously.
9.NEW BUSINESS
None
10. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Nielsen noted the Comp Plan amendment is moving forward. All Park Commission recommendations
have been approved by the City Council.
B. Staff
Nielsen stated we are still trying to complete the rustic trail. Commissioner Mangold has offered to do
some Bobcat work to get the work done.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 11, 2012
5
PAGE 5 OF
14. ADJOURN
Commissioner Swaggert moved, Commissioner Hartmann seconded, to adjourn the Park
Commission Meeting of September 11, 2012, at 9:15 p.m. Motion carried.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
7B
#
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Authorize Expenditure of Funds for Freeman Park Fencing
Meeting Date: September 24, 2012
Prepared by: Bruce DeJong, Finance Director
Reviewed by: Brad Nielsen, Planning Director
Twila Grout, Park Coordinator
Attachment: Resolution
Policy Consideration:
Should the Park Commission be permitted to purchase and install new fencing for Freeman Park Ballfield
No. 2 this year?
Background:
Staff has become aware of the need to replace approximately 500 feet of chain link fencing at Freeman
Ballfield No. 2. Foundations for the posts have heaved creating piers that extend above grade and raised
fence which is a safety concern for players. A preliminary cost estimate has been solicited as shown in
Attachment 1. It is anticipated that the cost for such a replacement is approximately $8,000 not
including tax and contingency. Staff estimates a final total cost of $9,400.
The City Council will need to determine if they would like to replace the fencing yet this fall. It is
believed that staff can get this work scheduled and completed after the fall season if the decision is
approved at this time. That will minimize the disruption next spring since the project would probably
interfere with scheduled games if we wait until 2013. The recommendation to do so would be an
amendment to the Park Capital Improvement Fund CIP schedule to add this project in an amount not to
exceed $10,000.
Financial or Budget Considerations:
The Park Capital Improvement Fund has sufficient cash available to make this purchase.
Options:
The City Council may choose to:
1.Adopt the resolution and amend the capital plan as presented.
2.Amend the resolution to a different amount.
3.Take no action and include the project in the 2013 Park Capital Fund CIP.
Recommendation / Action Requested:
Staff recommends that the City Council adopt the resolution as submitted.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Next Steps and Timelines:
If adopted, staff will contract for the fence to be installed this year.
Connection to Vision / Mission:
This purchase contributes to providing excellent public facilities by replacing worn and unsafe
equipment.
CITY OF SHOREWOOD
RESOLUTION NO. 12-______
AUTHORIZE EXPENDITURE OF FUNDS FOR FREEMAN PARK FENCING
WHEREAS
, the Park Commission has become aware of potentially hazardous conditions
with the fencing at Freeman Park Ballfield No. 2; and
WHEREAS
, to minimize disruption with the use of the field it would be best to replace the
fencing this year after the completion of fall leagues play; and
WHEREAS
, there are sufficient funds available in the Park Capital Fund;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHOREWOOD AS FOLLOWS
:
1.The Capital Improvement Plan and Park Capital Fund budgets are hereby amended
to an amount of $10,000 for this project.
2.Staff is authorized to purchase and have approximately 500 feet of fencing installed
at Freeman Park Ballfield No. 2.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 24th day of
September, 2012.
ATTEST: Christine Lizée, Mayor
________________________________
William S. Joynes, Interim City Administrator/Clerk
PARK COMMISSION MINUTES
WEDNESDAY, AUGUST 15, 2012
6
PAGE 5 OF
9. REVIEW COST ESTIMATES FOR FENCING AT LITTLE LEAGUE FIELDS AT
FREEMAN PARK
Brown reviewed quotes received for fencing at the fields at Freeman Park. Kjolhaug asked if posts can
just be replaced or if the fence is defective. Brown stated the fence is defective. Edmondson asked how
often there is a need. Brown stated this is the first time he is aware of a complete replacement, although
routine repair has taken place continuously. Edmondson asked if there are any funding offers from the
league. Brown stated there hasn’t been any funding indicated. He stated the City needs to take on this
project as a liability concern. He recommended approval of the request.
Hartmann asked if that would be done this year. Brown stated it is the Commission’s choice as there are
funds available.
Quinlan asked if the replacement would impact upcoming games. Brown believed that it would.
Edmondson asked if there is time after the games are over before winter sets in. Brown believed there
would be time. Siakel noted there is money available.
Commissioner Hartmann recommended approval of the fencing replacement following completion
of games in the fall. Commissioner Edmondson seconded the motion. Motion carried.
10. APPROVE PURCHASE OF PICNIC TABLES
Quinlan noted staff is recommending the budget be amended to purchase additional picnic tables. Twelve
tables are remaining to be purchased. Gordon agreed they should be purchased.
Commissioner Gordon recommended approval of twelve picnic tables. Kjolhaug seconded the
motion. Motion carried.
11. REVIEW QUOTE FOR MANOR PARK TENNIS COURT
Quotes were presented for the Manor Park tennis court. Edmondson discussed the various surface types
and playability of courts based on the kind of surface.
Gordon stated it has not been recommended that Manor court be resurfaced because of the unstable soils.
It was agreed Manor Park is a good location to try the newer surface. Kjolhaug stated he would support
either surface, but he would support the shinier surface. Mangold stated he would prefer the other option
that isn’t as shiny.
Nielsen stated the one question was the preparation. He noted the sport court has a very detailed
process. He noted the versa court preparation is very similar.
Commission Edmondson recommended approval of the versa court surface for Manor Park tennis
court. Mangold seconded the motion. Motion carried.
12. NEW BUSINESS
None
-�
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (952) 960 -7900
FAX (952) 474 -0128 . www.d.shorewood.mn.us - dtyha1I @ci.shorewood.mn.us
ITUVWK_0 � M NO]
TO:
FROM:
DATE:
RE:
FILE NO.:
BACKGROUND
Planning Commission, Mayor and City Council
Brad Nielsen
13 September 2012
Carlson, Ken — Minor Subdivision /Combination
405 (12.10)
Mr. Ken Carlson owns the two properties at 5725 and 5775 Ridge Road (see Site
Location maps — Exhibits A, attached). He proposes to rearrange the lot line between the
two sites, as shown on Exhibit B.
Both of the subject parcels are zoned R -lA /S, Single- Family Residential /Shoreland. The
northerly parcel (Existing Parcel B on Exhibit B) is occupied by the applicant's single -
family home. The southerly parcel (Existing Parcel A on Exhibit B) is undeveloped. The
existing lot with the home on it contains 40,522 square feet of area and will be enlarged
to 88,364 square feet upon completion of the division/combination. The vacant lot
currently has 191,585 square feet of area and will be reduced to 143,743 square feet.
The applicant's request is explained in his request letter — Exhibit C.
ANALYSIS /RECOMMENDATION
This request is considered very simple. It increases the buildability of the northeasterly
parcel and provides it with access to Silver Lake. The southwesterly parcel remains a
buildable lot, and in fact is oversized for the R -lA /S zoning district. To enhance the
buildability of the vacant parcel, Mr. Carlson proposes to grant a driveway easement over
the homestead parcel in favor of the vacant one. This will allow better access to the
®*
®�� PRINTED ON RECYCLED PAPER
Memorandum
Re: Carlson — Minor Subdivision /Combination
13 September 2012
vacant parcel, which has a relatively steep slope off of Ridge Road. The proposed
easement, shown on Exhibit D, will allow a flatter driveway to the vacant lot.
There is currently a wetland conservation easement on the vacant lot that provides for a
four -foot wide "access corridor" to get to Silver Lake. As part of his request, Mr. Carlson
has requested an amendment to the original easement, allowing for a second, similar
access for the new lot. The amendment language is contained in Exhibit D, attached. Mr.
Carlson has identified the existing trails (not much more than deer trails) with survey tape
for anyone that wishes to visit the site. Bear in mind it is a bit of a trek!
The proposed division /combination involves vacating some existing drainage and utility
easements along the current common boundary and creating new ones on the new lot line.
In this process, staff has suggested that an additional easement be provided along the
easterly line of existing Parcel B. The easements are all shown on Exhibit B. Vacation of
the existing easements requires a public hearing, to be held by the City Council. A
hearing has been scheduled for the 24 September Council meeting.
It is recommended that the proposed division and combination be approved, along with
the vacation of the existing easements, the creation of the new easements and the
amendment to the wetland easement. It should be noted that the applicant has already
submitted the legal descriptions necessary for the resolution that will be recorded with
Hennepin County. The division /combination and easement documents should be
recorded within 30 days following Council approval of the request.
Cc: Bill Joynes
Tim Keane
Ken Carlson
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Exhibit A
GOVT [ T T 4 SITE LOCATION
We would like to change the location of the "lot line" currently dividing
Existing Parcel A and Existing Parcel B (see attached survey map), so that
the property at 5725 Ridge Road will include some of the adjacent woods,
and have access to Silver Lake. We believe that this will enhance the
value of the property at 5725 Ridge Road, without significantly reducing
the value of the adjacent wooded lot (Parcel 2 on the attached survey
map).
This will allow us to sell the remainder of the wooded lot (Parcel 2 on the
attached survey map) to one of our neighbors on Ridge Road who is
interested in acquiring this property.
As a part of this project, we will grant a driveway easement in favor of
Parcel 2 across the most western point of Parcel 1, approximately
following the 990 foot contour line, which we believe will enhance the value
of Parcel 2 by providing better access for any future improvement to this
Parcel from Ridge Road.
We also request that the Wetland Buffer Easement granted in favor of the
City of Shorewood for Existing Parcel A be amended such that Parcel 1
and Parcel 2 are each allowed to establish a four foot wide "Access
Corridor" to Silver Lake. Only one "Access Corridor" is currently permitted
across the Wetland Buffer Easement for Existing Parcel A.
Exhibit C
APPLICANT'S REQUEST LETTER
AMENDMENT TO WETLAND BUFFER EASEMENT
This Amendment to Wetland Buffer Easement ( "Amendment ") is made as of September
2012 by and between Kenneth G. Carlson and Stephanie Venn Petersen, husband and
wife ( "Owners ") and the City of Shorewood, a Minnesota municipal corporation ( "City ").
A. By Wetland Buffer Easement dated January 28, 2008, as recorded with the
Hennepin County Recorder on February 5, 2008 as Document Nos. 9093973 and 9093976
(collectively the "WBE "), Michael W. and Kay H. McCarthy, husband and wife ( "McCarthys "),
granted to the City a non - exclusive easement for wetland buffer purposes ( "Wetland Easement ")
over a 35 -foot strip of land over, under and across a portion of the property legally described on
attached Exhibit A ( "Owners' Property ").
B. By deed dated January 28, 2008, as recorded with the Hennepin County Recorder
on February 5, 2008 as Document No. 9093979 Owners acquired the Owners' Property. Owners
also own Lot 4, Block 1, SILVER RIDGE, according to the recorded plat thereof, Hennepin
County, Minnesota ( "Lot 4, Block I").
C. Owners requested that City approve a minor subdivision of Owners' Property
whereby Owners' Property will be divided in a manner so that the southwesterly portion of
Owners' Property will become one parcel and the northeasterly portion of Owners' Property
together with Lot 4, Block 1, will become a second parcel, each parcel meeting the zoning
requirements under the zoning code of City for a single family home.
D. The legal description for the northeasterly portion of Owners' Property, together
with Lot 4, Block 1, is legally described on attached Exhibit B ( "Parcel A "). The legal
description for the southwesterly portion of Owners' Property is legally described on attached
Exhibit C ( "Parcel B ").
E. Owners and City have agreed to amend Paragraph 3 of the WBE to permit Parcel
1 to have one Access Corridor (as defined in the WBE) through the Wetland Easement to the
Exhibit D
WETLAND EASEMENT
AMENDMENT
shore of Silver Lake and to permit Parcel 2 to have one Access Corridor through the Easement
Area to the shore of Silver Lake.
NOW, THEREFORE Owners and City covenant and agree as follows:
The above recitals are incorporated into and made a part of this Amendment.
2. The WBE is amended by deleting Paragraph 3 contained in the WBE and
substituting the following new paragraph 3:
3. Access Corridor Notwithstanding the provisions of Section 2 above, one
access corridor (referred to as a "Access Corridor ") may be maintained
through the easement area on Parcel A roughly perpendicular to the shore
of Silver Lake to permit access to Silver Lake. Further, a second Access
Corridor may be maintained through the easement area on Parcel B
roughly perpendicular to the shore of Silver Lake to permit access to
Silver Lake. Each Access Corridor shall not exceed 4 feet in width.
Vegetation located within each Access Corridor may be thinned to permit
access to Silver Lake.
3. In all other respects Owners and City ratify and confirm the WBE as recorded.
IN WITNESS WHEREOF, Owners and City have caused this Amendment to be
executed as of the date first above written.
OWNERS:
Kenneth G. Carlson
Stephanie Venn Petersen
STATE OF MINNESOTA )
ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this day of September,
2012, by Kenneth G. Carlson and Stephanie Venn Petersen, husband and wife.
Signature of Notary Public or Other Official
2
CITY OF SHOREWOOD:
By:
Its: Mayor
STATE OF MINNESOTA )
ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this day of September,
2012, by and , the Mayor and Clerk
Administrator, respectively, of the City of Shorewood, a Minnesota municipal corporation, on
behalf of the municipal corporation.
Signature of Notary Public or Other Official
THIS INSTRUMENT WAS DRAFTED BY:
MOSS & BARNETT (CAP)
A Professional Association
4800 Wells Fargo Center
90 South Seventh Street
Minneapolis, MN 55402 -4129
Telephone: (612) 877 -5000
3
1. 4,
• rAVT•I*I*M ivi till Irg.-IgIv
September 7, 2012
Mayor, City COMICII, and Planning Commission
City ofShorewood
5755 COUntry Club Road
Shorewood, MN 55331
Honorable 'Mayor Lizee. COLUICil NlClubers Flotvet, Siakel, WOOCII and Zerby, and Planning
Commission Members,
I am writing In support of Mr. Carlson's proposal to re-arrange the lot line between the two
properties he and his wile own at 5725 and 5775 Ridge Road.
As their immediate neighbor to the w"t, I aiii familiar with the properties involved, as well as
with the proposal Mr. Carlson has Submitted. illy wife and I both fully support his proposal.
Please feel free to contact me if NIOU Nvould like any additional information.
Sincerely,
Thomas Pohlad
September 7, 2012
,Ty
Fit
Mayor, City Council, and Planning Commission
City of Shorewood
5755 Country Club Road
Shorewood, TN4N 55331.
Honorable Mayor Lizee, Council Members Hotvet, Slakel, Wood and Zerby, and Planning
Commission Members,
We are very well acquainted with the properties involved, as our house is located at 5770 Ridge
Road, and is directly across from these properties. We have personally walked the proposed new
lot line with Mr. Carlson, and are very famar with his plans. We both fully support his
proposIl.
0, UNZARM
5770 Ridge Road
Shorewood, MN 55331
Chris Cell Phone: 952-250-4476
Sarah Cell Phone: 952-250-4475
Home: 952-474-6016
Email: meyer1020@hotmail.com
Sincerely,
is and Sarah Me r
#8D
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Proposed Comp Plan Amendment –Gideon Glen
Meeting Date: 24 September 2012
Prepared by: Brad Nielsen
Reviewed by: Patti Helgesen
Attachments: Attachment Staff Report, dated 14 September 2012
Attachment Draft Resolution
Policy Consideration: Should the City amend its Comprehensive Plan, designating oversight of the
Gideon Glen property to the Park Commission?
Background: See attached staff report for detailed background. At the Council’s direction, the Planning
Commission held a public hearing on 18 September to consider this amendment. The Commission voted
unanimously to recommend approval.
Financial or Budget Considerations: Future improvement and maintenance costs will be included in the
Park Commission’s CIP and budget.
Options: Approve the resolution or reject the resolution.
Recommendation / Action Requested: When brought to the Council as a Park Commission
recommendation, there was consensus among the Council to have the Commission oversee the Gideon
Glen property. Staff recommends adoption of the attached resolution.
Next Steps and Timelines: Comprehensive Plan amendments are subject to review and approval by the
Metropolitan Council. Significant amendments must be routed to adjoining cities and affected
jurisdictions, while minor amendments can receive essentially administrative approval by Met Council.
We anticipate that this will be considered to be a very minor amendment by the Met Council.
Connection to Vision / Mission: Healthy environment and attractive amenities.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. _______
A RESOLUTION ADOPTING AN AMENDMENT TO THE SHOREWOOD
COMPREHENSIVE PLAN 2009 PERTAINING TO GIDEON GLEN
WHEREAS
, the City of Shorewood adopted its current Comprehensive Plan in June of 2010;
and
WHEREAS,
the Community Facilities Chapter of the Comprehensive Plan addresses Parks
Open Space in Shorewood; and
WHEREAS,
the Park Commission has recommended that the Gideon Glen Conservation Open
Space property should be subject to oversight by the Park Commission; and
WHEREAS
, after legal notice was published in the official City newspaper, the Planning
Commission conducted a public hearing on 18 September 2012, to formally present an amendment to
Page CF-26 of the Comprehensive Plan to the public; and
WHEREAS,
after holding the public hearing the Planning Commission voted to recommend to
the City Council that the following language be added to Paragraph 5 on Page CF-26:
“While most of the conservation open space lands are undeveloped, at least one – Gideon Glen –
has improvements designed to attract visitors. Responsibility for planning and maintenance
should be directed to the Park Commission for inclusion in its capital improvement planning and
budgeting.”
WHEREAS
, the City Council, having considered the recommendations of staff, the Park
Commission, and the Planning Commission, finds that it is in Shorewood’s best interest to incorporate
the language above into the Community Facilities Chapter of the Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED
, by the Shorewood City Council that the
Comprehensive Plan 2009 be amended to include the revision of Paragraph 5, Page CF-26 as set forth
above, subject to review and comment by the Metropolitan Council.
ADOPTED BY THE CITY COUNCIL
of the City of Shorewood this 24th day of September 2012.
ATTEST: Christine Lizée, Mayor
William S. Joynes, Interim City Administrator/Clerk
MEMORANDUM
Date:
September 24, 2012
To:
Mayor Lizee
Council Members
From:
Bruce DeJong, Finance Director
Re:
August, 2012 Monthly Budget Report
______________________________________________________________
The 2012 General Fund budget continues to track about where we would expect it to be at this
point in the year – a little over last year’s revenue and expenditures totals. Non-tax revenues at
this point are 76.3% of the non-tax revenue budget. Overall expenditures are at 58.2% of budget
which about 5.2% higher than the prior three year average of 53.0%.
REVENUES
License and permit revenues are above last year, in fact exceeding budget for the full
year.
EXPENDITURES
Administration – The total expenditures are over budget because of salary allocations and
the payment Mr. Heck received for accumulated leave time.
Finance – Materials and supplies are over budget because the annual support agreements
for the financial software came in higher than budgeted.
nd
Professional Services – There is always a large jump after we pay the 2 half of the
Hennepin County Assessing contract.
Municipal Buildings – The insurance costs always come at the beginning of the year and
they make up the majority of the budget.
Police and Fire - are on budget.
Public Works – about on track as most of the road repair materials have been purchased
at this point in the year.
Snow and Ice – lack of snow this spring should keep this under budget.
Parks Maintenance – this should be about on budget by the end of the year as the
department personnel begin to spend more time on other Public Works activities and less
on direct park work.
Recreation Programs – expenditures should be well under budget due to time allocations
and much less contractual service being used than was budgeted.
Please contact me or Mr. Joynes if you have any questions.
Attachment: August Monthly Budget Spreadsheet
Monthly Budget Report
August 31, 2012
YTDYTD2012% of 2012ExpectedVariance
2011AugustAdoptedAnnual% of 2012(Negative)
Year to Date OverviewActual2012BudgetBudgetBudgetor Positive
REVENUE
Property Taxes 2,398,025 2,429,582 4,763,31951.0%50.0%
Licenses and Permits 108,442 113,066 109,200103.5%92.0%
Intergovernmental 70,593 35,401 70,40150.3%100.0%
Charges for Service 35,424 42,489 35,075121.1%85.7%
Fines and Forfeitures 28,416 31,834 54,50058.4%60.7%
Miscellaneous 37,547 31,488 63,90049.3%48.7%
Transfers from other funds - - 40,0000.0%0.0%
TOTAL 2,678,447 2,683,860 5,136,395
52.3%50.6%$37,126.67
254,278 333,07676.3%
EXPENDITURES
Department
Council
Personnel 11,196 11,196 16,80066.6%
Materials and Supplies 619 165 3,0005.5%
Support and Services 34,262 23,872 86,31527.7%
Transfers 13,600
Total 46,077 35,233 119,71529.4%47.0%$21,033.05
Administration
Personnel 260,431 275,837 319,47586.3%
Materials and Supplies 11,693 12,223 24,09550.7%
Support and Services 28,365 28,256 39,93570.8%
Total 300,489 316,316 383,50582.5%64.3%($69,594.42)
Finance
Personnel 108,173 88,175 128,41668.7%
Materials and Supplies 7,116 7,932 7,300108.7%
Support and Services 10,743 1,902 9,15020.8%
Total 126,032 98,009 144,86667.7%63.0%($6,743.42)
Professional Services
159,227 157,490 199,32079.0%82.3%$6,616.80
Planning and Zoning
Personnel 110,114 118,071 170,66669.2%
Materials and Supplies 156 - 6550.0%
Support and Services 5,044 2,812 9,41229.9%
Total 115,314 120,883 180,73366.9%60.7%($11,238.31)
Municipal Building - City Hall
Materials and Supplies 36,456 20,887 16,500126.6%
Support and Services 98,082 133,790 157,75084.8%
Capital Outlay 1,534 352 -
Transfers - - 102,2000.0%
Total 136,072 155,029 276,45056.1%26.0%($83,152.00)
Police
Support Services 582,420 659,454 989,08566.7%
Capital (Public Safety Bldg) 172,551 168,849 225,13275.0%
Total 754,971 828,303 1,214,21768.2%66.0%($26,919.78)
August 31, 2012
YTDYTD2012% of 2012ExpectedVariance
2011AugustAdoptedAnnual% of 2012(Negative)
Year to Date OverviewActual2012BudgetBudgetBudgetor Positive
Fire
Support Services 252,848 248,990 332,80574.8%
Capital (Public Safety Bldg) 203,023 208,429 277,90675.0%
Total 455,871 457,419 610,71174.9%75.0%$614.25
Inspections
Personnel 79,806 77,385 118,04965.6%
Materials and Supplies 154 - 2000.0%
Support and Services 1,517 2,421 5,45044.4%
Total 81,477 79,806 123,69964.5%62.7%($2,287.96)
City Engineer
Personnel 64,951 52,997 90,87258.3%
Materials and Supplies 410 118 20059.0%
Support and Services 8,581 8,424 11,96070.4%
Total 73,942 61,539 103,03259.7%58.0%($1,780.44)
Public Works Service
Personnel 265,661 265,135 418,63363.3%
Materials and Supplies 163,421 119,165 172,57569.1%
Support and Services 73,613 84,512 134,43962.9%
Transfers - - 750,0000.0%
Total 502,695 468,812 1,475,64731.8%29.9%($27,868.62)
Snow and Ice
Personnel 33,685 14,979 55,02427.2%
Materials and Supplies 14,326 10,247 45,11722.7%
Total 48,011 25,226 100,14125.2%46.3%$21,172.66
Parks Maintenance
Personnel 99,939 73,989 100,98873.3%
Materials and Supplies 14,561 14,701 18,30080.3%
Support and Services 54,698 21,891 26,50082.6%
Total 169,198 110,581 145,78875.9%60.7%($22,136.28)
Recreation Programs
Personnel 27,780 68,35640.6%
Materials and Supplies 1,171 1,50078.1%
Support and Services 13,614 34,15039.9%
Transfers - 42,0000.0%
Total - 42,565 146,00629.2%60.7%$46,011.97
Unallocated - 85,285 -0.0%
Total Expenditures 5,223,830
2,969,376 3,042,49658.2%53.0%
Net Revenue less Expenditures (87,435)
(290,929) (358,636)
Note: The balanced budget includes the use of $87,435 of fund balance in Transfers in the Revenue section.