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121112 Park Comm Agenda PacketCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, DECEMBER 11, 2012 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Quinlan(November) Edmondson(June)_ Swaggert(October)_ Kjolhaug(May) Hartmann(September)_ Gordon(August)_ Mangold(July) B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of October 9, 2012 — (Att. -2A) B. Park Commission Meeting Minutes of November 14, 2012 - (Att. - #213) 3. MATTERS FROM THE FLOOR 4. 2013 WORK PROGRAM —(Att: 44) 5. REVIEW TKDA BADGER PARK PLAN — (Att. - #5) 6. DISCUSS ARCTIC FEVER SNOW SCULPTURES — (Att. - #6) 7. SET DATE FOR JOINT MEETING WITH SURROUNDING CITY PARK COMMISSIONS — (Att. - #7) 8. DETERMINE LIAISON FOR CITY COUNCIL JANUARY 14 MEETING 9. NEW BUSINESS 10. STAFF AND LIAISON REPORTS/UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff it. ADJOURN Liaison for City Council Meetine on January 14 - CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, OCTOBER 9, 2012 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Quinlan; Commissioners Hartmann, Gordon and Mango_ Works Director Brown Absent: None B. Review Agenda Swaggert moved to approve the agenda as Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Commissioner Gordon written. Kjolhaug seen 3. MATTERS FROM THE FLOOR the minutes of I Vlofion, carried. 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. Kjolhaug, Siakel, Public seconded the motion. 12 11, 2012 meeting as Andrew Morrow, 5935 Galpin Lake Road was present with his daughter to explore opportunities for sidewalk grants through Hennepin County. He stated he is willing to help in any way he can to apply for the grants, He believed it would be a step that there would be a lot of community support. Quinlan discussed the existence of the Comprehensive Park Plan and thanked Morrow for his input. Brown noted the City Council authorized the application for the grant. He discussed the logistics of such an application and indicated staff will be meeting with Hennepin County. Morrow noted Chanhassen has agreed to extend their portion of the trail to their border with Shorewood. He noted he also talked to Excelsior about the trail connection in their city and requesting their support. Quinlan noted the process is already underway. He asked if specific trail segments needed to be identified. Siakel noted there are three trail segments identified where Shorewood is partnering with other agencies during other construction projects. In 2014 the Galpin Lake Trail portion was identified. She discussed other opportunities for trail grants. She agreed something needs to be done with Galpin Lake Trail under the Capital Improvements budget process. 4. ARCTIC FEVER 2013 —SUE DAVIS Sue Davis was present to discuss the 2013 Arctic Fever celebration. She noted meetings are being held. She discussed activities planned. She stated adults will now be able to have dog sled rides at PARK COMMISSION :MINUTES TUESDAY, OCTOBER 9, 2012 PAGE 2 OF 3 this celebration. Other possible events include: a 4-dog sled race, skijoring, cabin fever party at Excelsior Brewing, and a snow sculpture event. She suggested the Park Commission may want to sponsor the snow sculpture event. She stated Excelsior will be doing ice carving. She stated the event will be held on January 19 with the Princess Tea on January 20. She stated the Arctic Fever budget could fund the cost of the "boxes" for the snow used for snow sculptures. Edmondson discussed the need to make the sculptures visible and on main roads. Davis welcomed any and all new snow ideas. 5. EDDY STATION CONCESSION AGREEMENT FOR 2013 Quinlan stated the concession agreement for Eddy Station is 2013. Brown stated this is similar to one that is seen every ye 2 -year agreement rather than a 1 -year agreement. Edmondsba stated it is the same fee. He noted he views this as a serve ra Quinlan stated he would prefer it remain a 1 -year Swaggert moved to recommend approval of the Gordon seconded the motion. Motion carried. 6. NEW BUSINESS ►Ius lt-' 7. STAFF AND A. City Com JabIg for review this evening for nd h6 r it be made a ed if the Bo the same. Brown than a serioij money maker. for 2013 as amended. Councilmember Siakel ses discussed.the cfTPk sion held -0 discuss the capital improvement program. She stated the City,Ctm � Is at a p t� here a �olntfiieeting would be a good idea to discuss where Badger Park should:b"&ta ten; Sl stated $21 WOO was also'added for Gideon Glen. Quinhih.;4}apussed the issues remaining withiBadger Park, and he agreed a joint meeting is a good idea. Siakel static would be helpfttlto determine how the budget for the park should be shaped. Quinlan diseusse possibilit of meeting with other Park Commissions after the first of the year to discuss common issues and traA Siakel stated there is interest for a trail along County Road 19 in the communities. Quinlatt ate{ -it would also be good to get other communities involved with summer events. B. Staff Brown stated the grant cycles have run their course, and there will be new ones with the new year. He stated Kristi Anderson reported on Southshore activities in 2012. Staff was also authorized to apply for a grant for watercraft inspections through the DNR. PARK COMMISSION MINUTES TUESDAY, OCTOBER 9, 2012 PAGE 3 OP 3 Quinlan asked for an update on Boy Scout activities. Brown stated the trail on the other side of the Community Center is being constructed. It was noted bolts on the message boards are sticking out on the back more than is safe. Brown stated he would check them. Edmondson reported on Park Foundation activities. He stated they are trying to get creative with fundraising possibilities. He asked for suggestions which he could forward to the group. Hartmann suggested Chanhassen be included in the multi -park commission meeting. 8. ADJOURN Swaggert moved, Edmondson seconded, to adjourn the Park Courinissjm Meeting of October 9, 2012, at 8:03 p.m. Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder ■ CITY OF SHOREWOOD PARK COMMISSION MEETING WEDNESDAY, NOVEMBER 14, 2012 MINUTES 1. CONVENE PARK COMMISSION MEETING Vice -Chair Edmondson convened the meeting at 7:30 p.m. A. Roll Call Present: Commissioners Edmondson, Siakel; City Planner Nielsen Absent: Quinlan, Gordon, Kjo Due to lack of quorum, no meeting was held. RESPECTFULLY SUBMITTED, Clare T. Link Recorder 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. City Council Liaison #4 CITY OF 5755 Country Club Road. Shorewood, Minnesota 55331 •952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall(,q)ci.shorewood.mn.us To: Park Commission From: Twila Grout — Recreation Coordinator /Admin. Asst. Reviewed By: Brad Nielsen — Planning Director Date: December 3, 2012 Re: Agenda Item 4 — Work Program Attached is a copy of the work program showing the goals that were completed for 2012. You will also find the preliminary list of goals for 2013 The Badger Park planning and reviewing will be carried over into 2013, along with the Manor tennis court replacement. Staff is soliciting any feedback from the Commission as to any changes. 2012 Work Program Jy � Q` u � ° P �e � O e 611verWood Resurface 112 Court completed Contact Derm -Co for tennis recd quote - pc appr. 2128 - court resurface sent contract to Derm -Co 3(16112 Cat:I#Gdrk Resurface Tennis Courts completed Contact Derm -Co for tennis recd quote - pc appr. 2128 - court resurface sent ntract to Derm -Co . 3116/12 Badger Joint City Council Held on February 28 meeting Talk with Watershed to see if they would like to be involved Review Planning and PC in process of cost breaks reviewing /discussing City Council Approval of plans forBadger Apply for Grants Mahar Resurface Tennis Courts Neighborhood mtg. 511111 recd quote - pc mtg. 2/28 - staff mtg. w /Dermco on 3/7 Contact Derm -Co for tennis looking at EP court that has court resurface a sport court. On 4/10 Pk Agenda. Getting quote for sport court and versa court.(6 /12) On the August Pk Agenda All Parks PlcnicTables 10.15 - To Anivei @P W. PC Approved - Ordered Message Boards for Cathcart Skate Park and 2 for Freeman Eagle Scout Project: 2 013Work Program % 11114 O w ti, 24 FIA A I. EMEMENOWEEMEM�- . MEN E000N■O ■t Determine Planning for Badger Pa Park Summit meeting withadjoing W Q F N O N N N O O N O N #I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 VJ v� O O O O O O O O O O O O V 0 0 0 0 0 0 N N O O ° o vi ° o 0 0 v ° ° o 0 0 0 0 0 ° O vi r o r in ° o 0 0 o O N 0 0 0 0 m 0 0 0 0 0 0 O O N of [O N N o N 0 0 0 c 0 Cd ° o v 0 0 N z CZ +., ti N O N o N O Qti —, W N r V I � N f7 N #I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 VJ v� O O O O O O O O O O O O V 0 0 0 0 0 0 N N O O ° o vi ° o 0 0 v ° ° o 0 0 0 0 0 ° O vi r o r in ° o 0 0 o O N 0 0 0 0 m 0 0 0 0 0 0 O O N of [O N N o N 0 0 0 c 0 ° o v 0 0 N 0 N O N n O O O O O O O O O O O M m � m t7 0 W "S t t2 FL z 'Z` vY a LL ° ° o¢ x s o o 0 a E m m m a °- 2.' Z 2 d mm m m m m c a m m m m m m m m m LL o? s s fO V' LL LL LL LL LL U 1- U U U m m m m m m �] ��� N m VJ Ul (n (n (n #s CITY OF 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ei.shorewood.mn.us To: Park Commission From: Twila Grout — Recreation Coordinator /Admin. Asst. Date: November 5, 2012 . Re: Park Agenda Item 4 — Review TKDA Badger Park Plan Attached is the Master Plan Review and TKDA's Parks Master Plan Update for Badger Park. With the information provided, the Park Commission will be able to review and discuss the priorities and the process for Badger Park. Shorewood Parks Master Plan Review Step 2 Badger Park 1 Current emphasis of the nark: Badger is a neighborhood park focusing on organized sports, with limited individual/pick -up opportunities. Facilities include: • hockey rink/wam house (doubles as practice facility for 6U soccer players in season) • family skating rink • tot lot (playground equipment) • tennis court • picnic tables ( ?) • open space, mowed and natural wooded area • two community adopt -a- gardens • portable restrooms (no running water) • paved parking for _ vehicles shared with South Shore Center • short nature trail looping through wooded area on the east edge of the park • decrepit pedestrian bridge leading to the wooded area over a small stream 2. Population served • Primarily youth 3 What are the deficiencies in service and/or opportunity? • Senior population The facilities in the park show a deficiency in services to adult, or senior adult populations. Although this facility adjoins a community center used largely by seniors, there are no activities for the senior population • Parking Space is shared with the South Shore Center and Shorewood City Hall. There is conflict between the South Shore Center and football events. • Old bridge: Limits use of wood chip loop trail through woodland. 4. Recommendations for further action: • Explore a partnership with South Shore Center for idea gathering concerning enhancements for the senior population and for the marketability of the Center. • Commence discussions with the South Shore Center regarding the parking conflict. • Coordinate scheduling of football events w /South Shore events, or overlap in scheduling of football events in the same night to alleviate parking concerns Recommendations for change: See 4. above Other Discussion: The Park Commission held considerable discussion focusing on two issues within this park: (1) the compatibility of football activities with the South Shore Center and (2) exploring a "partnership" with the Center to enhance the park facility for more diverse users. The Commission agreed that the football facility is important to the community and if not located at Badger, there would be an obligation to locate it in another park, most likely, Freeman. The Commission recognized that moving the field at this time would be more costly than current budgets could manage. It should be noted that there have not been neighborhood complaints regarding the noise or light generated by the games. The Park Commission also recognized that the South Shore Center is a likely partner for the park, as they share parking space and often activities held at the Center may spill over into the park. The Commission felt strongly that a relationship should be cultivated with the Center to develop the park facility as an enhancement for the services they offer. The Park Commission also acknowledged that the tennis courts at Badger Park are very highly used for lessons, by teams and individuals. Finally, the Commission agreed to explore an offer by a local garden club to enhance the nature loop trail in the woodland area. This would be accomplished through the planting of native wild flowers in undisturbed areas by the garden club. C 4 F 8 A 'a N n5 s4 ;y §a Sk c L c q L• ` - -.5 s �B F v z� w a m a a F 77TP sing,on Aoe glal Group Inc. BADGER PARK ®® MBlvd eapolis. MN 5519 16 g1F1pY9h0 City of Shorewood, Minnesota ... '`.t f..... Lhor ., L/ c' June 9, 2009 k The City of Shorewood completed a Master Plan for its parks in 2002. The community is nearly fully developed and is not planning to add new park sites. The existing parks are considered adequate in size and location to meet the future needs of the community. This update to the City's Master Plan for its parks focuses on taking a fresh look at five of the City's parks and includes a Master Plan for each park. The City will implement the Master Plans in a phased approach as resources are available to achieve the communities' ultimate, long -term development goals for each of the parks. The master plans for each of the parks create a framework that allows the City to develop its parks in manageable phases. The master plans also provide a basis for the City to apply for different avenues of funding from outside sources. The five parks reviewed under the Master Plan Update study include Badger Park, Freeman Park, Cathcart Park, Manor Park, and Silverwood Park. In addition to looking at these parks individually, the study looked at how the different parks work together to provide the community with desired overall park system recreational facilities. Design elements were identified that could be repeated throughout the park system to help develop visual continuity and create an identifiable image for the City of Shoreward park system. These elements are described under Unifying Elements following this section of the report. The Master Plan Update study also included development of a building prototype that could be used in all of the parks to provide architectural continuity throughout the entire park system. Concept level itemized cost estimates were developed for each of the parks to assist in developing budgets and making informed decisions for phased development of the park system. Pf_Ft!''k6't ING PROCESS Park planning efforts were facilitated by the following process: S Initial kickoff meeting and parks tour with several members from the Park Commission and City staff. Evaluation of existing park `aciIities and development of initial concepts /options for potential future park development and for park structure prototype. 0 First Park Commission Meeting to review concepts and options to determine the preferred direction for master plan development in the different parks and for a park structure prototype. City cf Shorewood Page 2 14358.000 Parks Master Plan Update Refinement of master plan graphics and park stricture prototype to reflect input from first Park Commission Meeting. Development of concept level estimate of probable construction cost. Second Park Commission Meeting to review refined concepts, park structure prototype, and cost estimates. Finalize master plan graphics, park structure prototype, cost estimates, and develop narrative of Park Master Plan Updates to include as an appendix to City Park Master Plan document reflecting input from the Park Commission Meetings. w Provide City with electronic copy of park graphics, park structure prototype, cost estimates, narrative, and one set of full sized boards of park plans and park structure prototype for public display. Up!I F / :•' C E PA N"T FOR I`EE1 S H (D R E "AfO0D C f' r t^/1RK S VS T"'IM Several park design elements were identified during the planning process that could be repeated throughoutthe park system to develop visual continuity and create an identifiable image for the City of Shoreward park system and are listed below. Central gathering spaces - a place to identify as the focus of each of the parks (Central Lawn, Village Green, Gathering Plaza, etc.). This would be the one place in each park that a visitor would identify as the space to meet someone. q Park structures — common design theme and materials for all structures including picnic structures, warming shelters, restrooms, etc. w Entrance signs — common design theme and materials for all park signage, with an emphasis on substantial, solid looking entrance signs using the same materials as in the park buildings, including the type of stone used on the renovated City Nall. p Community gardens. Trails /walks to define and connect spaces. Trees and plantings to define and reinforce park spaces. Emphasis on native plantings and green design. x Each park to develop its own signature species of tree(s) in a significant portion (central gathering space) of the park, to identify that park as the one with the tall white pines, the grand old oak trees, the sun dappled aspens and birches, etc. City of Shorewood Page 3 14358.000 Parks Master Plan Update ;Yd X, ' t iJI Gy Badger Park, located adjacent to the Shorewood City Hail, is somewhat centrally located within the City. It currently provides facilities for football, a warming house for hockey and free skating, play equipment, and two tennis courts. !t was determined during the initial kickoff meeting that the football field should remain in this park due to recent investments in the field and lighting system, and the high use and popularity of this facility. Kickoff meeting attendees indicated that there could potentially be more flexibility in the retention or reconfiguration of the other park facilities. The warming shelter needs maintenance or replacement if skating remains in this park. The Park Commission also noted that a ley issue for Badger Park is connecting the Park to the City Hall, including physical connections as well as creating a unifying aesthetic between the park and City Hall. Canceatt Plan Review Two concepts were developed and presented at the Park Commission Meetings. Coste pmmA retained all the major recreation components in their current locations (football, hockey and tennis), and focused on developing the spaces in between and adjacent to the major components to provide trails, walks, and spaces for gathering and social interaction. L ,,gLPpt_C3 retained the football field in its current location, but rearranged the rest of the park to provide a strong connection to the adjacent City Hall and created a civic campus that could facilitate community gathering and uses for more passive recreation activities than currently exist in the primarily active recreation venues of the existing park. A "Village Green" was developed in the area currently occupied by the tennis courts to provide a more open and inviting entrance to the park from the City Hall. The tennis courts and play equipment were moved to new locations, a new picnic /warming shelter was proposed, with free skating indicated in the Village Green area. Hockey was deleted from the recreation facilities offered at this site. Trails are included to provide a looped walking trail connecting the active and passive recreation areas of the park. T Park Commission r¢ 01 r1eold men LB, with modifications including removal of skating entirely from this site and providing the hockey and free skating at Freeman Park. The warming shelter would also be removed and a picnic shelter /restroom provided at Badger Park. The plaza area creates a strong connection between the City Hall and Badger Park. The concept includes signage near the City Hall entry that provides information about the park as well as City Hall. It also includes creation of a buffer between the park and adjacent businesses to the north, as recommended by the Park Commission. Final Master Plan Sum G's_ary The Badger Park Master Plan provides a variety of spaces and recreation facilities that offer opportunities for both active and passive recreation. A primary feature of the design is a "Village Green" City cf Shorewood Parya 4 143S8.000 Parks Master Plan Uodate aC the City Nail side of the park that can serve as a gathering space for the community and a frontyard for both the park and City Hail, The Park Master Plan includes the following components: A "Village Green" that visually connects the City Hall to the Park and provides opportunity for a community gathering area. 4 Concrete and decorative paver walkways /plaza areas under a colonnade of shade trees to define the Village Green space. Benches looking into the Village Green from the surrounding walk /plaza areas encourage socializing and leisure activities. A picnic shelter with restrooms forms a focal point on axis at the east end of the Village Green and incorporates the natural stone of City Hall to visually tie the design together. • A sculpture and /or water feature is shown opposite the shelter on axis at the west end of the Village Green and may also incorporate the City Hall stone into its design. • A picnic area is provided just east of the picnic shelter /restrooms. Play equipment is located just to the east of the picnic area. * Two tennis courts north of the picnic and play equipment areas. * Existing, lighted football field will remain in its current location. m . Bituminous paths to connect spaces and help define different park use areas. Pond viewing platform with a bench for observing wildlife. Boardwalk and woodchip trail to provide a varied walking experience and access to the more natural areas of the park. Use of tree plantings to define the various park activity areas. e Common design entrance signs at entrance to park /City Hall campus. Landscaping along north side of property to provide a green screen between the park and the businesses to the north. 0 Site lighting and signage City of Shorewood Pa ga 5 14358.000 Parks Master Plan Update LAI Sheet! CoriJcept'L yvr'I E of PT `bF.NF- eo 1SGuC�,1�' ?o n Cos TKDA Project No. '14358 -000 9- Jun -09 lllisc. Rernovals I Demolition Site Grading /soils correction Concrete curb and gutter Bituminous parking lot patching Bituminous Trail Concrete walks /plaza areas /stairs Decorative paver wallas /plaza areas Wood Chip Trails Boardwalks Wood viewing platforms Tennis Courts Picnic Shelter /Restrooms w/ stone (Type C) Utility services Entrance & Misc. Signage Misc. Site Furnishings (Benches(Tables, etc.) Play Equipment Allowance Landscaping Allowance Sculpture /Fountain Allowance Storm water management Site restoration Ogtionat Items Tennis court Lighting Allowance (optional) Misc. Site Lighting Allowance (optional) Info Kiosk (optional) Total Foote: Above figures are planning level estimates in 2004 dollars for construction costs only. They do not include design fees, permits, material testing, etc., and should be adjusted annually to reflect changes in construction costs due to inflation. Page 1 tiw; �J2dPO ';f-1 y'e'09t au sT: ;Tota.if" LS 1 20,000 20,000 LS 1 100,000 '100,000 LF 100 15 1,500 SF 1,000 3 3,000 I. -F '1,600 20 37,000 SF 3,000 5 15,000 SF 3,000 8 24,000 LF 700 8 5,600 LF 200 300 60,000 LS 1 10,000 10,000 EA 2 60,000 120,000 EA 1 240,000 240,000 IS 1 20,000 20,000 LS 1 25,000 25,000 LS 1 20,000 20,000 LS 1 100,000 100,000 LS 1 50,000 50,000 LS 1 100,000 100,000 LS 1 15,000 15,000 LS 1 20,000 20,000 LS 1 30,000 30,000 LS 1 100,000 100,000 EA 1 20,000 20.000 1,131,100 Foote: Above figures are planning level estimates in 2004 dollars for construction costs only. They do not include design fees, permits, material testing, etc., and should be adjusted annually to reflect changes in construction costs due to inflation. Page 1 CITY OF #6 SHOREWOOD 5755 Country Club Road . Shorewood, Minnesota 55331 . 952- 960 -7900 Fax: 952 -474 -0128 • www.ci.shorewood.mmus • cityhall(a�ci.shorewood.mn.us To: Park Commissioners From: Twila Grout — Park Coord. /Admin. Asst. Reviewed By: Brad Nielsen — Planning Director Date: November 1, 2012 Re: Arctic Fever Snow Sculptures At the Park Commission October 9"' meeting, Sue Davis attended the meeting to present to the commission the 2013 Arctic Fever events. During the presentation she had suggested that maybe the Park Commission would want to sponsor the snow sculpture event. Attached is a proposal Sue has drafted for your review. The proposal is with the Southshore Center and Park Commission. I sent Kristi Anderson, Director of the Southshore Center the proposal for her review. She said that the center would be interested in partnering with the Park Commission on this event. Kristi suggested that the event go until 8:30. Also attached are the minutes from the October meeting for your review and discussion. The Park Commission will need to determine if they would like to participate in this event and partner with the Southshore Center. PROPOSAL: Arctic Fever 2013 Snow Sculpture Tour & Family Skating Party OFFICIAL SPONSOR: The South Shore Center in cooperation with the Park Commission COORDINATORS: Center Director with Twila Grout Coordinating WHERE: South Shore Center, Badger Park Field and Rink, Parking Lot The whole thing could be staged and served outside using only the center to warm up and use the bathrooms. Minimize and Contain the mess. WHO: Families, Sculpture Team and friends, People who go on the Tour then come here to vote; Kick off for Arctic Fever on Saturday DATES: Friday Night January 18, 2013, 6:30 -9 PM (or 6- 8:30 ? -a short, early night) Guests should tour first and then come down. EVENT DESCRIPTION: Host a winter open house at the center. Serve light refreshments, hot chocolate, winter theme cookies (Cub or sponsor). Have a gallery of photographs of the snow sculptures (if someone takes the pictures I can print and mount them larger at work). Need good pictures that show scale and detail. People can vote. Hopefully people will go look at them. (Have a map on the website so people can print and tour.) There could be a community snow sculpture in the field or at the edge of the parking lot. Have all the field and rink lights on. Play old fashioned ice skating music (is there a speaker ?) and host free skating on the rink. Public Works could have a piece of equipment down there "on display ". Get a couple of the rolling fire boxes. Hand out maps for AF for Saturday ATTENDANCE GOAL: Market for 50 -100 guests (additional 12 or so volunteers throughout the site). One could assume that the Teams that built the snow sculptures would come and bring their families. Count each team as 5 potential guests This all assumes we have at least 5 snow sculptures of decent magnitude or quality to look at. The more the merrier. Drop ins could come to the center and see the pictures and then may want to go and look at them later or on Saturday. Or ideally they would see them ahead of time and come to vote and socialize. Either way voting closes at 9 PM Friday night, Winner announced Saturday, on the website, at events. VOTING: Live voting at the Center evening of Voting by email, Deadline Friday night at 9 PM Voting prior in person at City Hall or at the Center If there are categories separate voting thus 'Have Public Works enter Sugar Mountain as their snow sculpture` MARKETING: 5 websites - Arctic Fever, South Shore Center and the city websites of Shorewood, Excelsior and Tonka Bay -map locations Arctic Fever and City of Shorewood Facebook pages Local Papers publish press release and map of locations Pre Arctic Fever write ups and calendar to SunSailor and Lakeshore Weekly News The Teams would spread the word because if their sculpture gets the most votes they win VOLUNTEERS NEEDED: Traffic and Parking lot (2 in reflective vests with flash lights) Food Service/Trash (4) Fire supervision (1 each fire pit) Sculpture supervision and repair (if there is one) (2) PW Vehicle supervision (if there is one) (1) Gallery and Voting Supervision (2) ■ CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, OCTOBER 9, 2012 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Quinlan; Commissioners Hartmann, Gordon and Mango Works Director Brown Absent: None B. Review Agenda Swaggert moved to approve the agenda as Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Commissioner Gordon moved to approve the minutes of written. Kjolhaug seconded the motion. Motion. carried 3. MATTERS 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. ggert, Kjolhaug, iaison Siakel, Public seconded the motion. 11, 2012 meeting as Andrew Morrow, 5935 Galpin Lake Road was present with his daughter to explore opportunities for sidewalk grants through Hennepin County. He stated he is willing to help in any way he can to apply for the grants.. He believed it would be a step that -there would be a lot of community support. Quinlan discussed the existence of the Comprehensive Park Plan and thanked Morrow for his input. Brown noted the City Council authorized the application for the grant. He discussed the logistics of such an application and indicated staff will be meeting with Hennepin County. Morrow noted Chanhassen has agreed to extend their portion of the trail to their border with Shorewood. He noted he also talked to Excelsior about the trail connection in their city and requesting their support. Quinlan noted the process is already underway. He asked if .specific trail segments needed to be identified. Siakel noted�there are three trail segments identified where Shorewood is partnering with other agencies during other construction projects. In 2014 the Galpin Lake Trail portion was identified. She discussed other opportunities for trail grants. She agreed something needs to be done with Galpin Lake Trail under the Capital Improvements budget process. 4. ARCTIC FEVER 2013 — SUE DAVIS Sue Davis was present to discuss the 2013 Arctic Fever celebration. She noted meetings are being held. She discussed activities planned. She stated adults will now be able to have dog sled rides at PARK COMMISSION MINUTES TUESDAY, OCTOBER 9, 2012 PACE 2OF3 this celebration. Other possible events include: a 4 -dog sled race, skijoring, cabin fever party at Excelsior Brewing, and a snow sculpture event. She suggested the Park Commission may want to sponsor the snow sculpture event. She stated Excelsior will be doing ice carving. She stated the event will be held on January 19 with the Princess Tea on January 20. She stated the Arctic Fever budget could fund the cost of the "boxes" for the snow used for snow sculptures. Edmondson discussed the need to make the sculptures visible and on main roads. Davis welcomed any and all new snow ideas. 5. EDDY STATION CONCESSION AGREEMENT FOR 2013 Quinlan stated the concession agreement for Eddy Station is available 1 2013. Brown stated this is similar to one that is seen every year,' and he 2 -year agreement rather than a 1 -year agreement. Edmondson asked if t stated it is the same fee. He noted he views this as a service rather than a Quinlan stated he would prefer it remain a 1 -year Swaggert moved to recommend approval of the Gordon seconded the motion. Motion carried. 6. NEW BUSINESS None STAFF AND A. City Com Councilmember Siakel discus stated the City Council is at a Park should betaken. She sta Quinlan discussed the is: Siakel stated it would be Quinlan discuss€ discuss common communities. Q events. B. Staff review this evening for ommended it be made a fee is the same. Brown •ious monev maker. for 2013 as amended. session held =to discuss the capital improvement program. She a joint theeting would be a good idea to discuss where Badger was also added for Gideon Glen. ladger Park, and he agreed a joint meeting is a good idea. how the budget for the park should be shaped. y of meeting with other Park Commissions after the first of the year to s Siakel stated there is interest for a trail along County Road 19 in the would also be good to get other communities involved with summer Brown stated the grant cycles have run their course, and there will be new ones with the new year. He stated Kristi Anderson reported on Southshore activities in 2012. Staff was also authorized to apply for a grant for watercraft inspections through the DNR. #7 CITY OF 5755 Country Club Road • Shorewood, Minnesota 55331. 952- 960.7900 Pax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityha11 @cishorewood.mn.us To: Park Commission From: Twila Grout— Park Administrative Assistant Reviewed by: Brad Nielsen — Planning Director Date: October 31, 2012 Re: Set Date For Joint Meeting With Surrounding City Park Commissions (Agenda Item 6) The Park Commission at its September meeting had discussed meeting with neighboring city Park Commissions to discuss collaborating on summer events. If the Park Commission would like to further pursue, the park commission could host the meeting at the January park meeting. This would be Tuesday, January 8, 2013, and the meeting could start at 6:30. Staff will send notice to the other cities inviting them to attend the joint meeting. After further discussion please advise staff how to proceed.