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12-11-12 PK MINS CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, DECEMBER 11, 2012 7:00 P.M. MINUTES 1.CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. A.Roll Call Present: Chair Quinlan; Commissioners Edmondson, Swaggert, Gordon and ; MangoldCity Council Liaison; City Planner Nielsen Absent: Commissioners Kjolhaug and Hartmann B.Review Agenda Edmondson moved to approve the agenda as amended: Move Item 6 to follow Item 2. Quinlan seconded the motion. Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of October 9, 2012 Commissioner Edmondson moved to approve the minutes of the October 9, 2012 meeting as submitted. Swaggert seconded the motion. Motion carried. B. Park Commission Meeting Minutes of November 14, 2012 No motion made to approve. 6. DISCUSS ARCTIC FEVER SNOW SCULPTURES Sue Davis was present to discuss Arctic Fever events and what is remaining to be completed prior to the weekend. Davis stated there will be a Friday night event at the Southshore Center whether or not there is snow. Pizza will be provided. Snow sculptures will take place in Badger Park. Edmondson asked if a Bobcat would be available on the field. Nielsen stated he didn’t know why not but would need to check with Public Works. Edmondson discussed the process for the snow sculpture event. Skating would also be offered with outdoor music over the loudspeakers. Snow sculptors would need to be lined up in advance, and sculpting would begin the week before. Davis discussed the forms that are constructed for the snow prior to the sculpting process. Commissioners discussed awarding some sort of recognition to participants. Commissioners discussed construction of forms and the possibility of getting used plywood donated. Hours were set from 5:30 – 8:30 p.m., forms will be constructed, pizza will be purchased/donated, hot chocolate and coffee will be provided. Davis will talk to Papa Murphy’s regarding the pizza purchase/donation. Commissioners discussed setting a deadline for sculptures to reserve their space. They also discussed having three prizes and soliciting gift cards for donations. Davis suggested the entry deadline be Friday, January 11. Davis stated a portable fire pit PARK COMMISSION MINUTES TUESDAY, DECEMBER 11, 2012 4 PAGE 2 OF will also need to be borrowed. Quinlan stated a separate flyer will be needed to promote the event. Nielsen stated a list of what is needed to do the sculpture should also be provided. Swaggert stated he would help with structure purchase and construction, but he will be out of town during the event. Gordon stated she would talk to Anderson at the Center about what will be needed to serve the pizza on. Edmondson offered to get the prizes. Davis will get the Caribou beverage order and talk to Papa Murphy’s. 3. MATTERS FROM THE FLOOR There were none. 4.2013 WORK PROGRAM Quinlan noted there are a number of things happening in 2013. Nielsen stated he would be providing a sketch of an expanded community garden in 2013 which will incorporate larger plots. He stated the fee schedule would also need to be discussed. Nielsen stated someone has offered to fill the empty spaces and donate the food to the local food shelf. Commissioners discussed the proposed fencing of the area. Nielsen stated it would be similar to what Excelsior’s fencing looks like. Commissioners discussed the needs at Eddy Station. Staff was directed to find out where the $8500 figure came from. Nielsen asked the Commission whether staff should fill in the calendar with possible times when items can be completed and bring back a proposal. Quinlan suggested Public Works also indicate when they can complete proposed items based on their own work schedules. He didn’t believe it would be efficient for the Commission to determine the dates for completion. Mangold asked about the replacement of the playground equipment at Silverwood Park. Gordon stated during the tour, she believed it was determined the equipment did not need replacement. Nielsen stated he recalled it could possibly just need maintenance. He believed the replacement schedule was created based on manufacturer’s recommendations. He stated staff could inspect the equipment and make a recommendation. Quinlan suggested this item be moved to another year. Gordon stated she also understood the slide is one of those things that won’t be able to be replaced because of liability issues. Commissioners discussed the versa- court at Manor Park which would include pickle ball striping. Gardens at the park were also discussed. Commissioners discussed proposed signage at Gideon Glen and other parks and the need for a 3-4 vehicle parking lot at Gideon Glen. Quinlan asked an initial sketch be provided for such a parking lot. Gordon stated a backboard for the Cathcart basketball hoop should be added to the work program. Nielsen asked if it was to be done in conjunction with the resurfacing in 2015. Mangold stated the sooner the better for the backboard. Nielsen stated a proposed schedule will be provided for the next meeting. 5.REVIEW TKDA BADGER PARK PLAN Quinlan stated we have talked about the Plan a lot this year. He stated we have made progress but would like to work through some of the more pretentious issues. He stated the Commission needs to push out the Plan to this year. He stated the determination needs to be made about what to do with the hockey rink. Gordon believed the rink should move to Freeman Park. Her problem is the pricing is extremely expensive. As it is, the rink is functional where it is now. She stated the tennis courts should remain at Badger. She believed each path should have a similar path system. She stated that will also PARK COMMISSION MINUTES TUESDAY, DECEMBER 11, 2012 4 PAGE 3 OF be expensive. She liked how it shows everything divided by green space but was concerned about maintenance which results from all the green space. Edmondson liked the location of the nature walk. He believed the Southshore Center should be integrated into the park. It needs better parking facilities. The picnic shelter should service the Center. If the hockey rink is moved out, other things can be moved in the park. He supported the green space. He believed the Plan is beautiful but is way too expensive. Quinlan agreed the hockey rink should be moved in order to have more open skating. He supported moving the tennis courts only if they need to be resurfaced. He stated the short term decision is what to do with the hockey rink. Gordon stated we will not be able to rebuild the hockey rink in Badger without doing a lot of similar work and expense. At some point if we want hockey we will be making a big investment some place. Quinlan stated one of the big expenses is the lighting. Nielsen stated you only save a small amount by moving the existing lighting, and the recommendation made by staff was to get new lights. Swaggert stated we need to step back and determine what our vision is – is it a community park, a campus, a neighborhood park. He supported the community campus vision and to not have the skating at this park. Mangold stated right now it is a youth-oriented park. If the goal is to tie in to the Southshore Center, then it is more a park for all ages. He supported moving the ice rink as Freeman already has the athletic “feel” to it. As far as the cost, his understanding was the cost was whether it was replaced at Badger or moved to Freeman. Edmondson stated the completion of Smithtown Crossing could create a “whole new world” of uses. Commissioners continued discussion of the hockey rink. Gordon stated if the vision is a campus feel, does the football field belong there? Nielsen stated it is more of an open field that can be used for all kinds of uses such as kite flying. Gordon stated when a picnic shelter is available, it is always used. Commissioners discussed setting a date for a joint meeting with the City Council. It was agreed it be held before the City Council meeting on February 11. Gordon stated solid information will need to be provided including pricing. Commissioners discussed the cost of moving the tennis courts. Nielsen explained how involved it would be to move the tennis courts. Commissioners discussed parking. Quinlan stated more of a definitive opinion is needed on moving the hockey rink. He asked if one could be provided at the next meeting. Gordon stated she knew there were places the rink could not be located. Nielsen stated it is unfortunate that utilities are in the way at Freeman. He noted there was discussion about portable boards that set up or can be taken down. They are very high maintenance. Parking requirements in parks were discussed as well as hardcover requirements. Nielsen asked if there was consensus if it is not possible to move the rink to Freeman, then the rink should remain in Badger. Gordon agreed as did Edmondson. Quinlan stated he would be in favor of offering more free skating. Nielsen stated another option was to determine whether the utilities in Freeman could be moved. He stated he could have the engineer work out the costs of that. Edmondson stated he would prefer it be all moved to Freeman. Swaggert stated he had a problem justifying the cost. The consensus was if the hockey rink cannot be moved to Freeman, some more free skating would be allocated at Badger Park. 7.SET DATE FOR JOINT MEETING WITH SURROUNDING CITY PARK COMMISSIONS Quinlan discussed the possibility to meet with the Park Commissions of the neighboring cities to understand if there are things to partner on and to use each other’s park assets. He believed it be worthwhile to meet or to attend each other’s park meetings. Edmondson discussed possible events that can be combined. Quinlan didn’t think it should be done during a regular Park PARK COMMISSION MINUTES TUESDAY, DECEMBER 11, 2012 4 PAGE 4 OF Commission meeting. Commissioners suggested also meeting with Tonka Bay. Mangold suggested possibly having actual items to discuss first. It was determined the joint meeting would be held after the next Park Commission meeting is held in January. Nielsen suggested an agenda be determined for the January 8 Park Commission meeting. 8.DETERMINE LIAISON FOR CITY COUNCIL JANUARY 14 MEETING Swaggert will serve as liaison for the City Council January 14 meeting. Quinlan will serve in February 25. Edmondson would serve in March 25. Mangold would serve in April. Gordon stated she will not be on the Park Commission any more when her term expires. 9.NEW BUSINESS Quinlan reported former Councilmember Laura Turgeon passed away over the weekend. 10. STAFF AND LIAISON REPORTS/UPDATES A. City Council Nielsen stated the Smithtown Road trail project continues to move forward, and WSB was authorized to prepare plans and specifications for a trail segment. A June construction start is proposed. A schedule for the project will be posted on the website. B. Staff Nielsen stated they are looking at resumes from various people interested in the City Administrator position. Quinlan asked other Commissioners to let him know if there are any agenda items for future agendas. 11. ADJOURN Edmondson moved, Swaggert seconded, to adjourn the Park Commission Meeting of December 11, 2012, at 9:29 p.m. Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder