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02-11-13 CC Park Joint WS AgendaCITY OF SHOREWOOD WORK SESSION OF THE CITY COUNCIL & PARK COMMISSION MONDAY, FEBRUARY 11, 2013 1. CONVENE WORK SESSION MEETING A. Roll Call Citv Council Mavor Zerbv Hotvet Siakel Sundberg Woodruff B. Review Agenda AGENDA Park Commission Quinlan Mangold Edmondson Hartmann Kjolhaug Swaggert Gordon 2. DISCUSS BADGER PARK MASTER PLAN 3. PARK SUMMIT MEETING 4. Adjourn — 7:00 p.m. 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. Attachments Planning Director's memo Memo City of Shorewood Council Meeting Item Title / Subject: Joint Meeting — Council and Park Commission Meeting Date: 11 February 2013 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: Excerpts from the Parks Master Plan Parks C.I.P. #2 MEETING TYPE Regular Meeting Policy Consideration: Should the Parks Master Plan, particularly that portion devoted to Badger Field, be revisited to explore less expensive alternatives for design of Badger Field? Background: In 2009 the City commissioned TKDA consultants to prepare a master plan for the Shorewood Park System. Although the Master Plan was accepted, it was never officially adopted in any way. The Park Commission has used the plan in preparing its annual C.I.P. for park improvements. Discussions over the past three years have suggested that the overall master plan, particularly Badger Field, is not financially realistic. The Park Commission has included a review of the Badger Field plan as part of its 2013 Work Program. The Commission agrees that before work begins on that review, it would be advisable to have a joint meeting with the City Council to obtain some direction. A joint meeting has been scheduled for Monday night. Financial or Budget Considerations: A copy of the C.I.P. for parks is attached for your review. The joint meeting will actually focus on the financial ramifications of the current master plan. Options: It is anticipated that the Council will direct the Commission to pare down some of the proposed future work identified in the Parks Master Plan, again particularly with respect to Badger Field. Recommendation / Action Requested: The Commission is looking for direction from the Council. Next Steps and Timelines: Once the Commission has talked with the Council, suggestions from that meeting will be incorporated into the review of the Badger Park plan. It should be noted that the improvements shown for Badger were originally scheduled for this year, but pushed back to 2014, pending the review. Connection to Vision / Mission: Healthy environment, attractive amenities and sound financial management. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Shorewood od irks Faster Plea Review Step 2 1. Current emphasis of the park: Badger is a neighborhood park focusing on organized sports, with linuted individual /pick -up opportunities. Facilities include: • hockey rink/warming house (doubles as practice facility for 6U soccer players in season) • family skating rink • tot lot (playground equipment) • tennis court • picnic tables ( ?) • open space, mowed and natural wooded area • two community adopt -a- gardens • portable restrooms (no running water) • paved parking for _ vehicles shared with South Shore Center • short nature trail looping through wooded area on the east edge of the park • decrepit pedestrian bridge leading to the wooded area over a small stream 2. Population served • Primarily youth 3. What are the deficiencies in service and/or opportunity? • Senior population: The facilities in the park show a deficiency in services to adult, or senior adult populations. Although this facility adjoins a community center used largely by seniors, there are no activities for the senior population • Parking: Space is shared with the South Shore Center and Shorewood City Hall. There is conflict between the South Shore Center and football events. • Old bridge: Limits use of wood chip loop trail through woodland. 4. Recommendations for further action: • Explore a partnership with South Shore Center for idea gathering concerning enhancements for the senior population and for the marketability of the Center. • Commence discussions with the South Shore Center regarding the parking conflict. • Coordinate scheduling of football events w /South Shore events, or overlap in scheduling of football events in the same night to alleviate parking concerns Recommendations for chance: 0 See 4. above Other Discussion: The Park Commission held considerable discussion focusing on two issues within this park: (1) the compatibility of football activities with the South Shore Center and (2) exploring a "partnership" with the Center to enhance the park facility for more diverse users. The Commission agreed that the football facility is important to the community and if not located at Badger, there would be an obligation to locate it in another park, most likely, Freeman. The Commission recognized that moving the field at this time would be more costly than current budgets could manage. It should be noted that there have not been neighborhood complaints regarding the noise or light generated by the games. The Park Commission also recognized that the South Shore Center is a likely partner for the park, as they share parking space and often activities held at the Center may spill over into the park. The Commission felt strongly that a relationship should be cultivated with the Center to develop the park facility as an enhancement for the services they offer. The Park Commission also acknowledged that the tennis courts at Badger Park are very highly used for lessons, by teams and individuals. Finally, the Commission agreed to explore an offer by a local garden club to enhance the nature loop trail in the woodland area. This would be accomplished through the planting of native wild flowers in- undisturbed areas by the garden club. COUNTRY HoisingLon Kof!gler Group Inc. BADGER PARK C313 7100 M1110 Blvd - SOt, 525 5S439 - (612)S35-9961' r City of Shorewood, Minnesota Background Badger Park, located adjacent to the Shorewood City Hall, is somewhat centrally located within the City. It currently provides facilities for football, a warming house for hockey and free skating, play equipment, and two tennis courts. It was determined during the initial kickoff meeting that the football field should remain in this park due to recent investments in the field and lighting system, and the hig'n use and popularity of this facility. Kickoff meeting attendees indicated that there could potentially be more flexibility in the retention or reconfiguration of the other park facilities. The warming shelter needs maintenance or replacement if skating remains in this park. The Park Commission also noted that a key issue for Badger Park is connecting the Park to the City Hall, including physical connections as well as creating a unifying aesthetic between the park and City Hall. Concept Plan Review Two concepts were developed and presented at the Park Commission Meetings. Concept A retained all the major recreation components in their current locations (football, hockey and tennis), and focused on developing the spaces in between and adjacent to the major components to provide trails, walks, and spaces for gathering and social interaction. Concept B retained the football field in its current location, but rearranged the rest of the park to provide a strong connection to the adjacent City Hall and created a civic campus that could facilitate community gathering and uses for more passive recreation activities than currently exist in the primarily active recreation venues of the existing park. A "Village Green" was developed in the area currently occupied by the tennis courts to provide a more open and inviting entrance to the park from the City Hall. The tennis courts and play equipment were moved to new locations, a new picnic /warming shelter was proposed, with free skating indicated in the Village Green area. Hockey was deleted from the recreation facilities offered at this site. Trails are included to provide a looped walking trail connecting the active and passive recreation areas of the park. The Park Commission recommended Concept B with modifications including removal of skating entirely from this site and providing the hockey and free skating at Freeman Park. The warming shelter would also be removed and a picnic shelter /restroom provided at Badger Park. The plaza area creates a strong connection between the City Hall and Badger Park. The concept includes signage near the City Hall entry that provides information about the park as well as City Hall. It also includes creation of a buffer between the park and adjacent businesses to the north, as recommended by the Park Commission. Final Master Plan Summary The Badger Park Master Plan provides a variety of spaces and recreation facilities that offer opportunities for both active and passive recreation. A primary feature of the design is a "Village Green" Citv of Shorewood Page 4 14358.000 Parks Master Plan Update at the City Hall side of the park that can serve as a gathering space for the community and a front yard I or both the park and City Hall. The Park Master Plan includes the following components: • A "Village Green" that visually connects the City Hall to the Park and provides opportunity for a community gathering area. • Concrete and decorative paver walkways /plaza areas under a colonnade of shade trees to define the Village Green space. • Benches looking into the Village Green from the surrounding walk /plaza areas encourage socializing and leisure activities. • A picnic shelter with restrooms forms a focal point on axis at the east end of the Village Green and incorporates the natural stone of City Hall to visually tie the design together. • A sculpture and /or water feature is shown opposite the shelter on axis at the west end of the Village Green and may also incorporate the City Hall stone into its design. • A picnic area is provided just east of the picnic shelter /restrooms. • Play equipment is located just to the east of the picnic area. • Two tennis courts north of the picnic and play equipment areas. • Existing, lighted football field will remain in its current location. • Bituminous paths to connect spaces and help define different park use areas. • Pond viewing platform with a bench for observing wildlife. • Boardwalk and woodchip trail to provide a varied walking experience and access to the more natural areas of the park. • Use of tree plantings to define the various park activity areas. • Common design entrance signs at entrance to park /City Hall campus. • Landscaping along north side of property to provide a green screen between the park and the businesses to the north. • Site lighting and signage City of Shorewood Page 5 14358.000 Parks Master Plan Update c of Shorewood Sheetl Misc. Removals / Demolition Site Grading /soils correction Concrete curb and gutter Bituminous parking lot patching Bituminous Trail Concrete walks /plaza areas /stairs Decorative paver walks /plaza areas Wood Chip Trails Boardwalks Wood viewing platforms Tennis Courts Picnic Shelter /Restrooms w/ stone (Type C) Utility services Entrance & Misc. Signage Misc. Site Furnishings (Benches/Tables, etc.) Play Equipment Allowance Landscaping Allowance Sculpture /Fountain Allowance Storm water management Site restoration Optional Items Tennis court Lighting Allowance (optional) Misc. Site Lighting Allowance (optional) Information Kiosk (optional) Total: Unit: Quantlty: Unit cost: i otai: LS 1 20,000 20,000 LS 1 100,000 100,000 LF 100 15 1,500 SF 1,000 3 3,000 LF 1,600 20 32,000 SF 3,000 5 15,000 SF 3,000 8 24,000 LF 700 8 5,600 LF 200 300 60,000 LS 1 10,000 10,000 EA 2 60,000 120,000 EA 1 240,000 240,000 LS 1 20,000 20,000 LS 1 25,000 25,000 LS 1 20,000 20,000 LS 1 100,000 100,000 LS 1 50,000 50,000 LS 1 100,000 100,000 LS 1 15,000 15,000 LS 1 20,000 20,000 LS 1 30,000 30,000 LS 1 100,000 100,000 EA 1 20,000 20,000 1,131,100 Note: Above figures are planning level estimates in 2009 dollars for construction costs only. They do not include design fees, permits, material testing, etc., and should be adjusted annually to reflect changes in construction costs due to inflation. Page 1 City of Shorewood, Minnesota Capital Improvement Program 2013 thm 2022 PROJECTS BY DEPARTMENT Department # Priority 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Total 402 - Park Capital Improvement Gideon Glen Parking Lot & Signage P0003 5 20,000 20,000 Freeman Plaza P0100 5 5,000 5,000 Freeman North Playground Equipment P0102 4 55,000 55,000 Freeman Parking Lot w/ MCWD P0103 5 50,000 50,000 Freeman Ball Field Lights P0104 5 75,000 75,000 Freeman Picnic Shelter Re -Roof P0105 4 3,000 3,000 Freeman Park - Eddy Station P0108 4 8,500 3,000 11,500 Cathcart Park - Resurface P0200 1 6,500 7,000 7,000 20,500 Tennis /Basketball Courts Cathcart Park Hockey Boards P0201 3 20,000 20,000 Cathcart Park Tot Lot P0202 5 50,000 50,000 Cathcart Parking Lot P0203 5 100,000 100,000 Badger Park - Rustic Trail P0300 3 10,000 10,000 Badger Park Tennis Courts P0301 2 200,000 8,000 8,500 216,500 Badger Park Hockey Rink P0302 2 200,000 200,000 Badger Park Swing Set P0303 2 12,000 12,000 Badger Park Green Space P0304 2 20,000 20,000 Badger Park Warming House P0305 2 80,000 80,000 Badger Park Playground Equipment P0306 2 65,000 65,000 Manor Park - Versa -Court Tennis Surface P0400 1 30,000 30,000 Manor Park - Water Source for Garden P0401 1 8,000 8,000 Manor Park - Shelter Outside Floor & P0402 1 5,400 5,400 Stoops Silverwood Park - Resurface 1/2 court P0500 2 2,000 2,500 2,500 7,000 Silverwood Park Equipment P0501 3 60,000 60,000 Silverwood Park Swing Set P0502 3 14,000 14,000 Skate Park Rehab P0600 3 75,000 75,000 Skate Park Picnic Shelter P0601 5 15,000 15,000 Skate Park - Community Garden Fencing P0602 5 5,000 5,000 Department # Priority 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Total 402 - Park Capital Improvement Total GRAND TOTAL 141,500 141,500 652,000 652,000 28,500 28,500 3,000 3,000 113,000 113,000 134,500 134,500 19,000 19,000 128,900 128,900 9,500 9,500 3,000 3,000 1,232,900 1,232,900 #3 MEETING TYPE City of Shorewood Work Session Meeting Item Work Session Title / Subject: PARK SUMMIT MEETING Meeting Date: February 11, 2013 Prepared by: Twila Grout Reviewed by: Brad Nielsen Attachment: Save the Date Letter The Park Commission has invited the Park Commissioners from the South Lake area (Tonka Bay, Excelsior and Deephaven) to a summit meeting on Tuesday, February 26, 2013 at 7:00 p.m. at the Southshore Community Center. Staff has sent out a "Save the Date" (see attached) and will be sending out the agenda and a questionnaire after the Park Commission has reviewed at their meeting on February 12, 2013. The Park Commission thought it would be a way to discuss possible ways the cities can work together on various events, things to partner on, sharing facilities, cross promoting events /programs, etc. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 SXVE THE DgTF Shorewood Park Commission would like to invite the Park Commissions from Deephaven, Excelsior, Greenwood and Tonka Bay to a "Summit Meeting" to look at possible ways to work together on special events, programs and partner on facilities. The meeting will be on Tuesday, February 26, 2013 at 7:00 p.m. at the South Shore Community Center. Agenda and details will be forthcoming.