02-11-13 CC Regular Mtg AgendaP
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 11 February, 2013
7:00 p.m.
6:00 p.m. - City Council and Park Commission Joint Work Session
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: Council approved updated city staff positions at its meeting on January 28,
2013. State statute requires that cities fill several positions, one of them being the clerk.
State law also allows the position of deputy clerk to serve in the clerk’s absence. Staff has
prepared a resolution to make the appointment of William S. Joynes as City Administrator
and Deputy City Clerk and Jean Panchyshyn as City Clerk.
Agenda Item #3C: An executed Termination Agreement for the contract with Community
Recreation Resources for the operation, management, and programming of the Southshore
Community Center is attached. The current contract will terminate on March 31, 2013.
City staff is in the process of planning for the transition and it is expected that all of the
commitments currently booked will be accommodated.
Agenda Item #5: There are no public hearings this evening.
Agenda Item #6: A report on the visioning process for the Southshore Center will be
provided by Woody Love representing the Southshore Senior Partners Board.
Agenda Item #7: There are no park items this evening.
Agenda Item #8A: A Planning Commission representative will provide a report on the
February 5 Planning Commission meeting.
Agenda Item #8B: As the Planning Commission wraps up its review of the General Provisions
section of the Zoning Code, it has prepared a list of items proposed to be included in a
zoning permit process. The list includes items identified in the joint Commission/Council
meeting held last June. Staff recommends that the Council direct the Commission to hold
a public hearing on the necessary amendment to the Zoning Code.
Agenda Item #8C: Plans for the County Road 19 Sidewalk project have been submitted by
HTPO Engineers. Subject to the recommendations of the City Engineer, it is
recommended that HTPO be authorized to obtain bids for the project.
Executive Summary – City Council Meeting of February 11, 2013
Page 2 of 2
Agenda Item #9: There are no items for Engineering/Public Works.
Agenda Item #10A: This item is a request to obtain quotes for financial software.
Agenda Item #10B: The Personnel Committee met on the 2013 staff compensation proposal
provided by the City Administrator. Approval of the proposed staff compensation for
2013 is recommended.
Agenda Item #11: There are no items of old business this evening.
Agenda Item #12.A.1: An update report will be provided on the Smithtown Road (west) Trail.
Agenda Item #12.A.2: Administrator Joynes will report on the attached Minnehaha Creek
Watershed District (MCWD) request regarding cost share grants for watercraft
inspections. The request is provided for Council’s discussion.
Agenda Item #12.B.1: Mayor Zerby will report on the Lake Minnetonka Communications
Commission (LMCC) attached notice regarding the Franchise Negotiations, which is
requesting Council support of the franchise renewal process.
COUNCIL ACTION FORM
Department Council Meeting Item Number
Finance February 11, 2013 3A
Item Description: Verified Claims
From: Michelle Nguyen
Bruce DeJong
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 53976 through
54033 & EDA check numbered 1222 totaling $419,270.46.
Staff Recommendation
Staff recommends approval of the claims list.
2/06/2013 2:18 PM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 1/29/2013 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
00051 EFTPS - FEDERAL W/H D 1/29/2013 000000 12,206.66
00092 MN DEPT OF REVENUE D 1/29/2013 000000 2,060.29
20005 WELLS FARGO HEALTH BENEFIT SVC D 1/29/2013 000000 1,363.05
13302 LEAGUE OF MINNESOTA CITIES IN R 2/11/2013 001222 14,117.00
00053 ICMA RETIREMENT TRUST-302131-4 R 1/29/2013 053979 1,316.07
00052 PERA R 1/29/2013 053980 6,549.94
00650 ABM EQUIPMENT & SUPPLY R 2/11/2013 053982 148.17
29306 ALLIED WASTE SERVICES #894 R 2/11/2013 053983 13,741.20
16275 AMERICAN MESSAGING R 2/11/2013 053984 6.39
29450 C & J ENTERTAINMENT LLC R 2/11/2013 053985 623.00
04081 CARQUEST AUTO PARTS R 2/11/2013 053986 240.81
17300 CENTERPOINT ENERGY R 2/11/2013 053987 2,656.10
26100 CENTURY LINK R 2/11/2013 053988 327.45
04500 CITY OF CHANHASSEN R 2/11/2013 053989 1,797.36
29283 CONSTANT CONTACT, INC. R 2/11/2013 053990 199.00
29282 CRYSTEEL TRUCK EQUIPMENT R 2/11/2013 053991 96.40
06560 DELEGARD TOOL COMPANY R 2/11/2013 053992 239.89
26110 DEX ONE R 2/11/2013 053993 11.01
29271 DREW KRIESEL R 2/11/2013 053994 690.00
07383 ELECTRICAL INSTALLATION & MAIN R 2/11/2013 053995 1,027.60
07460 ENGINEERING MINNESOTA R 2/11/2013 053996 35.00
08370 FREEMAN, CHRISTINE A. R 2/11/2013 053997 9,724.00
2/06/2013 2:18 PM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 1/29/2013 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
03222 GREEN LIGHTS RECYCLING, INC. R 2/11/2013 053998 170.16
27400 HD SUPPLY WATERWORKS, LTD. R 2/11/2013 053999 735.34
11087 ICS - HEALY-RUFF R 2/11/2013 054000 1,437.50
11055 INFRATECH R 2/11/2013 054001 10,650.00
11370 J.H. LARSON COMPANY R 2/11/2013 054002 252.76
12250 KLM ENGINEERING INC R 2/11/2013 054003 1,500.00
1 LAND TITLE INC R 2/11/2013 054004 511.39
13302 LEAGUE OF MINNESOTA CITIES IN R 2/11/2013 054005 64,589.00
21340 LOCAL LINK R 2/11/2013 054006 69.95
29259 MALKERSON GUNN MARTIN LLP R 2/11/2013 054007 6,623.00
15050 MEDIACOM R 2/11/2013 054008 69.95
00079 MEDICA R 2/11/2013 054009 15,424.52
15176 MENARDS R 2/11/2013 054010 35.88
05304 MN HELICOPTERS, INC. R 2/11/2013 054011 1,106.25
50001 MNSPECT, INC. R 2/11/2013 054012 245.00
18085 MOORE, JULIE R 2/11/2013 054013 216.99
15900 OFFICE DEPOT R 2/11/2013 054014 316.98
29332 ON SITE SANITATION INC R 2/11/2013 054015 556.85
15000 PAETEC R 2/11/2013 054016 535.29
29301 PROFESSIONAL WIRELESS COMMUNIC R 2/11/2013 054017 968.23
1350 PRUDENTIAL GROUP INSURANCE R 2/11/2013 054018 696.81
22250 ROOT-O-MATIC SEWER SERVICE R 2/11/2013 054019 328.50
2/06/2013 2:18 PM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 1/29/2013 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
22476 SAFETY SIGNS R 2/11/2013 054020 147.00
29427 SHRED-N-GO, INC. R 2/11/2013 054021 34.00
23500 SO LK MTKA POLICE DEPT R 2/11/2013 054022 84,419.00
29101 SUN NEWSPAPERS R 2/11/2013 054023 837.45
17200 SUN PATRIOT NEWSPAPERS R 2/11/2013 054024 49.61
23738 T-MOBILE R 2/11/2013 054025 72.31
25000 TOTAL PRINTING SERVICES R 2/11/2013 054026 885.88
25540 UNITED LABORATORIES R 2/11/2013 054027 987.81
70200 VERIZON WIRELESS R 2/11/2013 054028 261.78
26500 VESSCO, INC. R 2/11/2013 054029 479.61
29413 VOYAGER FLEET SYSTEMS, INC. R 2/11/2013 054030 2,925.72
83900 WASTE MANAGEMENT OF WI-MN R 2/11/2013 054031 597.12
19800 XCEL ENERGY R 2/11/2013 054032 10,031.31
00085 MINNESOTA LIFE E 2/11/2013 999999 338.69
00087 AFSCME CO 5 MEMBERS HEALTH FUN E 2/11/2013 999999 408.00
03325 BOYER TRUCKS PARTS DISTRIBUTIO E 2/11/2013 999999 218.01
04300 FLEETPRIDE TRUCK & TRAILER PAR E 2/11/2013 999999 11.38
05305 COMMUNITY REC RESOURCES E 2/11/2013 999999 937.65
06572 DELTA DENTAL OF MINNESOTA D 2/01/2013 999999 609.48
07900 HAWKINS, INC. E 2/11/2013 999999 105.00
09400 GOPHER STATE ONE CALL E 2/11/2013 999999 177.25
15500 METRO COUNCIL ENVMT(WASTEWATER E 2/11/2013 999999 44,115.52
2/06/2013 2:18 PM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 1/29/2013 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
15885 MIDWEST MAILING SYSTEMS, INC. E 2/11/2013 999999 440.70
18100 CITY OF MOUND E 2/11/2013 999999 6,145.75
18500 WM. MUELLER & SONS, INC. E 2/11/2013 999999 5,096.13
19445 NGUYEN, MICHELLE E 2/11/2013 999999 123.61
20950 KENNETH N. POTTS, P.A. E 2/11/2013 999999 2,500.00
21400 PURCHASE POWER E 2/11/2013 999999 1,219.99
27195 GRAINGER, INC E 2/11/2013 999999 294.10
27590 WESTSIDE WHOLESALE TIRE & SUPP E 2/11/2013 999999 232.38
28451 WSB AND ASSOCIATES, INC. E 2/11/2013 999999 18,501.30
29100 ZIEGLER, INC. E 2/11/2013 999999 641.25
29154 UNIQUE PAVING MATERIALS CORP. E 2/11/2013 999999 2,037.30
29269 WARNER CONNECT E 2/11/2013 999999 2,800.00
29324 HANSEN THORP PELLINEN OLSON, I E 2/11/2013 999999 1,954.10
29363 DeJONG, BRUCE E 2/11/2013 999999 43.85
29460 BLUE-TARP FINANCIAL, INC. E 2/11/2013 999999 15.46
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 54 262,315.34 0.00 262,315.34
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 4 16,239.48 0.00 16,239.48
EFT: 23 88,357.42 0.00 88,357.42
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1 TOTALS: 81 366,912.24 0.00 366,912.24
BANK: 1 TOTALS: 81 366,912.24 0.00 366,912.24
REPORT TOTALS: 83 366,912.24 0.00 366,912.24
02-06-2013 02:09 PM C O U N C I L REPORT BY VENDOR- FEBRUARY 11, 2013 PAGE: 1
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
ABM EQUIPMENT & SUPPLY 2/11/13 HINGE UTILITY TRUCK BOXES General Fund Public Works 40.12
2/11/13 WIRING HARN DUMP TRUCK General Fund Public Works 108.05_
TOTAL: 148.17
AFSCME CO 5 MEMBERS HEALTH FUND 2/11/13 CHARLIES DAVIS General Fund Unallocated Expenses 51.00
2/11/13 GREG FASCHING General Fund Unallocated Expenses 51.00
2/11/13 JOSEPH LUGOWSKI General Fund Unallocated Expenses 51.00
2/11/13 BRADLEY MASON General Fund Unallocated Expenses 51.00
2/11/13 CHRISTOPHER POUNDER General Fund Unallocated Expenses 51.00
2/11/13 DANIEL RANDALL General Fund Unallocated Expenses 51.00
2/11/13 BRUCE STARK General Fund Unallocated Expenses 51.00
2/11/13 TERRY TOWER General Fund Unallocated Expenses 51.00_
TOTAL: 408.00
ALLIED WASTE SERVICES #894 2/11/13 MONTHLY RECYCLING SVCS Recycling Utility Recycling 13,741.20_
TOTAL: 13,741.20
AMERICAN MESSAGING 2/11/13 612-534-3975 & 612-818-591 General Fund Public Works 3.19
2/11/13 612-534-3975 & 612-818-591 Water Utility Water 1.60
2/11/13 612-534-3975 & 612-818-591 Sanitary Sewer Uti Sewer 1.60_
TOTAL: 6.39
BLUE-TARP FINANCIAL, INC. 2/11/13 HARDWARE General Fund Public Works 15.46_
TOTAL: 15.46
BOYER TRUCKS PARTS DISTRIBUTION CENTER 2/11/13 HYDRAULIC RESIVOIR General Fund Public Works 218.01_
TOTAL: 218.01
C & J ENTERTAINMENT LLC 2/11/13 MOVIE NIGHT - 09/13/13 General Fund Recreation 623.00_
TOTAL: 623.00
CARQUEST AUTO PARTS 2/11/13 LIGHTS General Fund Public Works 23.23
2/11/13 OIL SORBENTS General Fund Public Works 15.64
2/11/13 LIGHTS General Fund Public Works 52.54
2/11/13 BATTERY FOR LARGE GENERATO Water Utility Water 149.40_
TOTAL: 240.81
CENTERPOINT ENERGY 2/11/13 5755 CTRY CLUB RD General Fund Municipal Buildings 314.74
2/11/13 24200 SMITHTOWN RD General Fund Public Works 1,177.99
2/11/13 5745 CTRY CLB RD & 25200 H General Fund Park Maintenance 383.18
2/11/13 20630 MANOR RD-WARMING HOU General Fund Park Maintenance 81.73
2/11/13 5735 COUNTRY CLUB RD - SSC Southshore Communi Senior Community Cente 324.31
2/11/13 20405 KNIGHTSBRIDGE RD Water Utility Water 122.99
2/11/13 28125 BOULDER BRIDGE DR Water Utility Water 251.16_
TOTAL: 2,656.10
CENTURY LINK 2/11/13 952-470-6340 General Fund Municipal Buildings 121.40
2/11/13 952-470-2294 General Fund Public Works 57.67
2/11/13 952-470-9605 Water Utility Water 74.19
2/11/13 952-470-9606 Water Utility Water 74.19_
TOTAL: 327.45
CITY OF CHANHASSEN 2/11/13 018505-000 ACCT SVC ADDRES Water Utility Water 167.56
2/11/13 018505-001 ACCT SVC ADDRES Water Utility Water 1,629.80_
TOTAL: 1,797.36
02-06-2013 02:09 PM C O U N C I L REPORT BY VENDOR- FEBRUARY 11, 2013 PAGE: 2
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
CITY OF MOUND 2/11/13 1ST QTR FIRE SVC & PROTECT General Fund Fire Protection 6,145.75_
TOTAL: 6,145.75
COMMUNITY REC RESOURCES 2/11/13 ARCTIC FEVER CANDLES General Fund Recreation 10.73
2/11/13 GARDEN FAIR'S POSTAGE Southshore Communi Senior Community Cente 184.00
2/11/13 COFFEE FOR MEETING Southshore Communi Senior Community Cente 10.58
2/11/13 JAN-COMMISSION Southshore Communi Senior Community Cente 732.34_
TOTAL: 937.65
CONSTANT CONTACT, INC. 2/11/13 FEB 14/13 -PATRICIA FASCHI General Fund Administration 199.00_
TOTAL: 199.00
CRYSTEEL TRUCK EQUIPMENT 2/11/13 SEAL KIT General Fund Public Works 96.40_
TOTAL: 96.40
DELEGARD TOOL COMPANY 2/11/13 SMALL TOOLS SHOP TECH General Fund Public Works 239.89_
TOTAL: 239.89
DELTA DENTAL OF MINNESOTA 2/01/13 MONTHLY DENTIST PREMIUM General Fund Unallocated Expenses 609.48_
TOTAL: 609.48
DEX ONE 2/11/13 SOUTHSHORE COMM CENTER ADS Southshore Communi Senior Community Cente 11.01_
TOTAL: 11.01
DREW KRIESEL 2/11/13 CONTRACT Southshore Communi Senior Community Cente 260.00
2/11/13 EVENTS SVCS Southshore Communi Senior Community Cente 430.00_
TOTAL: 690.00
DeJONG, BRUCE 2/11/13 LE SUEUR-SOFTWARE DEMO General Fund Finance 43.85_
TOTAL: 43.85
EFTPS - FEDERAL W/H 1/29/13 FEDERAL W/H General Fund NON-DEPARTMENTAL 4,663.78
1/29/13 FICA W/H General Fund NON-DEPARTMENTAL 3,056.57
1/29/13 MEDICARE W/H General Fund NON-DEPARTMENTAL 714.87
1/29/13 FICA W/H General Fund Council 80.60
1/29/13 MEDICARE W/H General Fund Council 18.87
1/29/13 FICA W/H General Fund Administration 382.84
1/29/13 MEDICARE W/H General Fund Administration 89.54
1/29/13 FICA W/H General Fund Finance 291.17
1/29/13 MEDICARE W/H General Fund Finance 68.10
1/29/13 FICA W/H General Fund Planning 294.71
1/29/13 MEDICARE W/H General Fund Planning 68.93
1/29/13 FICA W/H General Fund Protective Inspections 156.39
1/29/13 MEDICARE W/H General Fund Protective Inspections 36.57
1/29/13 FICA W/H General Fund City Engineer 5.52
1/29/13 MEDICARE W/H General Fund City Engineer 1.29
1/29/13 FICA W/H General Fund Public Works 720.94
1/29/13 MEDICARE W/H General Fund Public Works 168.61
1/29/13 FICA W/H General Fund Ice & Snow Removal 23.23
1/29/13 MEDICARE W/H General Fund Ice & Snow Removal 5.43
1/29/13 FICA W/H General Fund Park Maintenance 178.11
1/29/13 MEDICARE W/H General Fund Park Maintenance 41.64
1/29/13 FICA W/H General Fund Recreation 273.34
1/29/13 MEDICARE W/H General Fund Recreation 63.94
1/29/13 FICA W/H Southshore Communi Senior Community Cente 20.65
1/29/13 MEDICARE W/H Southshore Communi Senior Community Cente 4.83
02-06-2013 02:09 PM C O U N C I L REPORT BY VENDOR- FEBRUARY 11, 2013 PAGE: 3
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
1/29/13 FICA W/H Water Utility Water 442.08
1/29/13 MEDICARE W/H Water Utility Water 103.38
1/29/13 FICA W/H Sanitary Sewer Uti Sewer 148.36
1/29/13 MEDICARE W/H Sanitary Sewer Uti Sewer 34.69
1/29/13 FICA W/H Recycling Utility Recycling 3.18
1/29/13 MEDICARE W/H Recycling Utility Recycling 0.74
1/29/13 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 35.45
1/29/13 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 8.31_
TOTAL: 12,206.66
ELECTRICAL INSTALLATION & MAINTENANCE 2/11/13 ELECTRICAL SVC REPAIR-PARK General Fund Park Maintenance 1,027.60_
TOTAL: 1,027.60
ENGINEERING MINNESOTA 2/11/13 2 YRS SUBSCRIPTION-LARRY B General Fund City Engineer 35.00_
TOTAL: 35.00
FLEETPRIDE TRUCK & TRAILER PARTS 2/11/13 HYDRAULIC HOSES General Fund Public Works 11.38_
TOTAL: 11.38
FREEMAN, CHRISTINE A. 2/11/13 2012 COUNCIL MEETINGS General Fund Administration 6,831.00
2/11/13 2012 PLANNING MEETINGS General Fund Planning 2,893.00_
TOTAL: 9,724.00
GOPHER STATE ONE CALL 2/11/13 ANNUAL FEE Water Utility Water 33.33
2/11/13 JAN SVC Water Utility Water 25.75
2/11/13 ANNUAL FEE Sanitary Sewer Uti Sewer 33.33
2/11/13 JAN SVC Sanitary Sewer Uti Sewer 25.75
2/11/13 ANNUAL FEE Stormwater Managem STORMWATER MANAGEMENT 33.34
2/11/13 JAN SVC Stormwater Managem STORMWATER MANAGEMENT 25.75_
TOTAL: 177.25
GRAINGER, INC 2/11/13 TOILET KIT General Fund Public Works 197.50
2/11/13 LIGHTS General Fund Public Works 96.60_
TOTAL: 294.10
GREEN LIGHTS RECYCLING, INC. 2/11/13 LIGHTING PROJECT-SLMPD General Fund Public Works 170.16_
TOTAL: 170.16
HANSEN THORP PELLINEN OLSON, INC. 2/11/13 DEC-COUNTY RD 19 TRAIL Trail Capital Outl Trail Expenditures 1,954.10_
TOTAL: 1,954.10
HAWKINS, INC. 2/11/13 CHLORINE CYLINDER Water Utility Water 105.00_
TOTAL: 105.00
HD SUPPLY WATERWORKS, LTD. 2/11/13 HYDRANT REPAIR SEASONS Water Utility Water 735.34_
TOTAL: 735.34
ICMA RETIREMENT TRUST-302131-457 1/29/13 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 1,185.96
1/29/13 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 130.11_
TOTAL: 1,316.07
ICS - HEALY-RUFF 2/11/13 REPAIR WATER CONTROL SYSTE Water Utility Water 1,437.50_
TOTAL: 1,437.50
INFRATECH 2/11/13 LINE GROUNTING Sanitary Sewer Uti Sewer 10,650.00_
TOTAL: 10,650.00
02-06-2013 02:09 PM C O U N C I L REPORT BY VENDOR- FEBRUARY 11, 2013 PAGE: 4
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
J.H. LARSON COMPANY 2/11/13 PARTS General Fund Public Works 249.02
2/11/13 SVC FEE General Fund Public Works 3.74_
TOTAL: 252.76
KENNETH N. POTTS, P.A. 2/11/13 JAN PROSECUTIONS General Fund Professional Svcs 2,500.00_
TOTAL: 2,500.00
KLM ENGINEERING INC 2/11/13 ANTENNA DRAWING-T-MOBILE General Fund NON-DEPARTMENTAL 1,500.00_
TOTAL: 1,500.00
LEAGUE OF MINNESOTA CITIES INS TRUST 2/11/13 ANNUAL PLN-CONVENANT020002 General Fund Municipal Buildings 740.00
2/11/13 ANNUAL PLAN-CMC-34823 General Fund Municipal Buildings 56,568.00
2/11/13 ANNUAL PLAN-MEL-7826 General Fund Municipal Buildings 7,281.00
2/11/13 W.FIRE 2007A EDA Debt - W 2007A EDA Ref Debt 6,315.00
2/11/13 POLICE 2007B EDA Debt - P 2007B EDA Ref Debt 6,315.00
2/11/13 E.FIRE 2007C EDA Debt - E 2007C EDA Ref Debt 1,487.00_
TOTAL: 78,706.00
LOCAL LINK 2/11/13 ADSL(QST) - BUSINESS 3M/89 General Fund Municipal Buildings 69.95_
TOTAL: 69.95
MALKERSON GUNN MARTIN LLP 2/11/13 GENERAL MATTERS General Fund Professional Svcs 1,850.00
2/11/13 GENERAL MATTERS General Fund Professional Svcs 1,850.00
2/11/13 PERSONNEL General Fund Professional Svcs 703.00
2/11/13 NOV & DEC-SMITHTOWN TRAIL Trail Capital Outl Trail Expenditures 2,220.00_
TOTAL: 6,623.00
MEDIACOM 2/11/13 5375 COUNTRY CLUB RD - SSC Southshore Communi Senior Community Cente 69.95_
TOTAL: 69.95
MEDICA 2/11/13 MEDICAL PREMIUM General Fund Unallocated Expenses 16,405.24
2/11/13 JAN-GREG FASCHING ADJ General Fund Unallocated Expenses 1,063.69-
2/11/13 JAN-GREG FASCHING CORRECTE General Fund Unallocated Expenses 759.24
2/11/13 JAN-JAMES LANDINI ADJ General Fund Unallocated Expenses 676.27-
TOTAL: 15,424.52
MENARDS 2/11/13 FURNACE FILTER General Fund Park Maintenance 35.88_
TOTAL: 35.88
METRO COUNCIL ENVMT(WASTEWATER) 2/11/13 FEB-WASTEWATER SVC Sanitary Sewer Uti Sewer 44,115.52_
TOTAL: 44,115.52
MIDWEST MAILING SYSTEMS, INC. 2/11/13 NEWSLETTER SERVICES General Fund Administration 414.52
2/11/13 ADDT'L POSTAGE General Fund Administration 26.18_
TOTAL: 440.70
MINNESOTA LIFE 2/11/13 FEB LIFE General Fund Unallocated Expenses 338.69_
TOTAL: 338.69
MISC. VENDOR LAND TITLE INC 2/11/13 21015 IVY LN-BLDG PRMT OVE Escrow Deposit Age NON-DEPARTMENTAL 511.39_
TOTAL: 511.39
MN DEPT OF REVENUE 1/29/13 STATE W/H General Fund NON-DEPARTMENTAL 2,060.29_
TOTAL: 2,060.29
MN HELICOPTERS, INC. 2/11/13 R22-DEER COUNT SURVEY General Fund Park Maintenance 1,106.25
02-06-2013 02:09 PM C O U N C I L REPORT BY VENDOR- FEBRUARY 11, 2013 PAGE: 5
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 1,106.25
MNSPECT, INC. 2/11/13 JAN -BACK UP INSPECTION General Fund Protective Inspections 245.00_
TOTAL: 245.00
MOORE, JULIE 2/11/13 MILEAGE General Fund Administration 14.50
2/11/13 ARCTIC FEVER -PIZZA General Fund Recreation 171.00
2/11/13 PROGRAMS SUPPLIES Southshore Communi Senior Community Cente 31.49_
TOTAL: 216.99
NGUYEN, MICHELLE 2/11/13 JAN-MILEAGE General Fund Finance 123.61_
TOTAL: 123.61
OFFICE DEPOT 2/11/13 GEN OFF SUPPLIES General Fund Administration 189.68
2/11/13 BOOKCASE-PLANNING General Fund Planning 115.67
2/11/13 SSCC-SUPPLIES Southshore Communi Senior Community Cente 11.63_
TOTAL: 316.98
ON SITE SANITATION INC 2/11/13 BAGER PARK General Fund Park Maintenance 45.96
2/11/13 CATHCART PARK General Fund Park Maintenance 45.96
2/11/13 FREEMAN PARK General Fund Park Maintenance 137.88
2/11/13 SILVERWOOD PARK General Fund Park Maintenance 45.96
2/11/13 SOUTH SHORE SKATE General Fund Park Maintenance 45.96
2/11/13 CHRISTMAS LAKE BOAT ACCESS General Fund Park Maintenance 235.13_
TOTAL: 556.85
PAETEC 2/11/13 5755 COUNTRY CLUB RD-C.H. General Fund Municipal Buildings 143.84
2/11/13 24200 SMITHTOWN RD-P.W. General Fund Public Works 46.90
2/11/13 BADGER/MANOR/CATHCART PARK General Fund Park Maintenance 145.60
2/11/13 26352 SMTWN RD/28125 BLDR Water Utility Water 98.70
2/11/13 24255 SMITHTOWN ROAD Water Utility Water 100.25_
TOTAL: 535.29
PERA 1/29/13 P/R DEDUCTS-PERA General Fund NON-DEPARTMENTAL 3,032.38
1/29/13 P/R DEDUCTS-PERA General Fund Administration 451.95
1/29/13 P/R DEDUCTS-PERA General Fund Finance 364.82
1/29/13 P/R DEDUCTS-PERA General Fund Planning 399.46
1/29/13 P/R DEDUCTS-PERA General Fund Protective Inspections 222.15
1/29/13 P/R DEDUCTS-PERA General Fund City Engineer 7.93
1/29/13 P/R DEDUCTS-PERA General Fund Public Works 875.81
1/29/13 P/R DEDUCTS-PERA General Fund Ice & Snow Removal 27.69
1/29/13 P/R DEDUCTS-PERA General Fund Park Maintenance 239.04
1/29/13 P/R DEDUCTS-PERA General Fund Recreation 135.47
1/29/13 P/R DEDUCTS-PERA Southshore Communi Senior Community Cente 24.15
1/29/13 P/R DEDUCTS-PERA Water Utility Water 542.82
1/29/13 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 180.54
1/29/13 P/R DEDUCTS-PERA Recycling Utility Recycling 3.72
1/29/13 P/R DEDUCTS-PERA Stormwater Managem STORMWATER MANAGEMENT 42.01_
TOTAL: 6,549.94
PROFESSIONAL WIRELESS COMMUNICATIONS 2/11/13 NARROW BAND Technology Fund TECHNOLOGY FUND 600.88
2/11/13 NARROW BAND Technology Fund TECHNOLOGY FUND 367.35_
TOTAL: 968.23
PRUDENTIAL GROUP INSURANCE 2/11/13 FEB-LIFE INS General Fund Unallocated Expenses 696.81_
TOTAL: 696.81
02-06-2013 02:09 PM C O U N C I L REPORT BY VENDOR- FEBRUARY 11, 2013 PAGE: 6
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
PURCHASE POWER 2/11/13 ACT NO. 8000-9000-0743-822 General Fund Administration 1,200.00
2/11/13 ACT # 8000-9000-0743-8223- General Fund Administration 19.99_
TOTAL: 1,219.99
ROOT-O-MATIC SEWER SERVICE 2/11/13 SEWER MAINT General Fund Municipal Buildings 328.50_
TOTAL: 328.50
SAFETY SIGNS 2/11/13 TRAFFIC CONTROL-WTRMAIN BR Water Utility Water 147.00_
TOTAL: 147.00
SHRED-N-GO, INC. 2/11/13 SVC THRU 01/23/13 General Fund Administration 34.00_
TOTAL: 34.00
SO LK MTKA POLICE DEPT 2/11/13 OPERATING BUDGET EXPENSE General Fund Police Protection 84,419.00_
TOTAL: 84,419.00
SUN NEWSPAPERS 2/11/13 RESOLUTION 13-007 -01/24 General Fund Administration 64.95
2/11/13 ARCTIC FEVER 01/17 General Fund Recreation 465.00
2/11/13 HEALTH FAIR 01/24 Southshore Communi Senior Community Cente 307.50_
TOTAL: 837.45
SUN PATRIOT NEWSPAPERS 2/11/13 ORD NO 500 - 01/26 General Fund Administration 49.61_
TOTAL: 49.61
T-MOBILE 2/11/13 952-463-5836 - ADMIN CEL General Fund Administration 72.31_
TOTAL: 72.31
TOTAL PRINTING SERVICES 2/11/13 MONTHLY NEWSLETTER General Fund Administration 632.59
2/11/13 SSCC INSERT Southshore Communi Senior Community Cente 253.29_
TOTAL: 885.88
UNIQUE PAVING MATERIALS CORP. 2/11/13 COLD PATCH MIX General Fund Public Works 1,051.38
2/11/13 COLD PATCH MIX General Fund Public Works 985.92_
TOTAL: 2,037.30
UNITED LABORATORIES 2/11/13 DISINFECTANT CLEANER General Fund Park Maintenance 856.03
2/11/13 DISINFECTANT CLEANER General Fund Park Maintenance 131.78_
TOTAL: 987.81
VERIZON WIRELESS 2/11/13 L.S. PHONE SERVICES Sanitary Sewer Uti Sewer 261.78_
TOTAL: 261.78
VESSCO, INC. 2/11/13 REPAIR CLZ PUMP WELL REVER Water Utility Water 479.61-
2/11/13 REPAIR CLZ PUMP WELL Water Utility Water 479.61
2/11/13 CLZ PUMP REBUILD Water Utility Water 479.61_
TOTAL: 479.61
VOYAGER FLEET SYSTEMS, INC. 2/11/13 CLOSING DATE 01/24/13 General Fund Public Works 2,925.72_
TOTAL: 2,925.72
WARNER CONNECT 2/11/13 FEB MAINT General Fund Municipal Buildings 2,800.00_
TOTAL: 2,800.00
WASTE MANAGEMENT OF WI-MN 2/11/13 24200 SMITHTOWN RD-PUB WOR General Fund Public Works 415.47
2/11/13 5735 COUNTRY CLUB RD -SSCC Southshore Communi Senior Community Cente 181.65_
TOTAL: 597.12
02-06-2013 02:09 PM C O U N C I L REPORT BY VENDOR- FEBRUARY 11, 2013 PAGE: 7
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
WELLS FARGO HEALTH BENEFIT SVCS 1/29/13 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 1,363.05_
TOTAL: 1,363.05
WESTSIDE WHOLESALE TIRE & SUPPLY 2/11/13 REPAIR BACKHOE TIRE General Fund Public Works 232.38_
TOTAL: 232.38
WM. MUELLER & SONS, INC. 2/11/13 WATER BACKFILL Water Utility Water 232.08
2/11/13 BACKFILL WATER BREAKS Water Utility Water 4,406.00
2/11/13 BACKFILL WATER BREAK Water Utility Water 458.05_
TOTAL: 5,096.13
WSB AND ASSOCIATES, INC. 2/11/13 ASHLAND WOODS-PLAN RVW PLA General Fund NON-DEPARTMENTAL 121.00
2/11/13 DEC - GIS & CAD General Fund City Engineer 468.00
2/11/13 DEC-GEN SVC General Fund City Engineer 4,000.00
2/11/13 DEC-SMITHTOWN RD TRAIL Trail Capital Outl Trail Expenditures 5,514.55
2/11/13 WATERMAIN INTERCONNECT Water Utility Water 544.50
2/11/13 MCES PROJECT Sanitary Sewer Uti Sewer 3,206.50
2/11/13 DEC-MCES FORECMAIN IMPROVE Sanitary Sewer Uti Sewer 4,096.25
2/11/13 MCDES -DRAINAGE Stormwater Managem STORMWATER MANAGEMENT 321.00
2/11/13 DEC-SILVER LK OUTLET IMPRO Stormwater Managem STORMWATER MANAGEMENT 229.50_
TOTAL: 18,501.30
XCEL ENERGY 2/11/13 XCEL ENERGY General Fund Municipal Buildings 544.29
2/11/13 XCEL ENERGY General Fund Municipal Buildings 2.60
2/11/13 XCEL ENERGY General Fund Public Works 528.94
2/11/13 XCEL ENERGY General Fund Traffic Control/Str Li 31.64
2/11/13 XCEL ENERGY General Fund Traffic Control/Str Li 2,369.14
2/11/13 5700 CTY RD 19 General Fund Traffic Control/Str Li 35.46
2/11/13 5700 CTY RD 19 UNIT LIGHTS General Fund Traffic Control/Str Li 582.90
2/11/13 XCEL ENERGY General Fund Park Maintenance 390.66
2/11/13 5735 COUNTRY CLUB RD Southshore Communi Senior Community Cente 816.56
2/11/13 24253 SMITHTOWN ROAD Water Utility Water 891.75
2/11/13 XCEL ENERGY Water Utility Water 438.46
2/11/13 XCEL ENERGY Water Utility Water 226.55
2/11/13 XCEL ENERGY Water Utility Water 2,648.40
2/11/13 XCEL ENERGY Sanitary Sewer Uti Sewer 523.96_
TOTAL: 10,031.31
ZIEGLER, INC. 2/11/13 LIGHT PLANTS RENTAL General Fund Park Maintenance 641.25_
TOTAL: 641.25
**PAYROLL EXPENSES 1/28/2013 - 99/99/9999 General Fund Council 1,300.00
General Fund Administration 6,233.83
General Fund Finance 5,032.03
General Fund Planning 5,509.88
General Fund Protective Inspections 3,064.20
General Fund City Engineer 109.44
General Fund Public Works 12,080.35
General Fund Ice & Snow Removal 381.82
General Fund Park Maintenance 3,297.08
02-06-2013 02:09 PM C O U N C I L REPORT BY VENDOR- FEBRUARY 11, 2013 PAGE: 8
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
**PAYROLL EXPENSES General Fund Recreation 4,408.71
Southshore Communi Senior Community Cente 333.06
Water Utility Water 7,487.11
Sanitary Sewer Uti Sewer 2,490.02
Recycling Utility Recycling 51.24
Stormwater Managem STORMWATER MANAGEMENT 579.45_
TOTAL: 52,358.22
=============== FUND TOTALS ================
101 General Fund 285,080.45
307 2007A EDA Debt - W Fire 6,315.00
308 2007B EDA Debt - Police 6,315.00
309 2007C EDA Debt - E Fire 1,487.00
406 Trail Capital Outlay 9,688.65
408 Technology Fund 968.23
490 Southshore Community Ctr. 4,007.00
601 Water Utility 24,054.55
611 Sanitary Sewer Utility 65,768.30
621 Recycling Utility 13,800.08
631 Stormwater ManagementUtil 1,274.81
880 Escrow Deposit Agency 511.39
--------------------------------------------
GRAND TOTAL: 419,270.46
--------------------------------------------
TOTAL PAGES: 8
Jean Panchyshyn
From: COS Engineer
Sent: Wednesday, February 06, 2013 5:53 PM
To: Brad Nielsen
Subject: County Road 19 Sidewalk, City Project 12-01, Shorewood, MN
I have completed a review of the plans from an engineering standpoint, prepared by HTPO for the referenced project
and have the following comments:
Specifications -
1.Grading/excavation/embankment is incidental to the pay item for bituminous trail. There is a not on the plan
that indicates the trail shall be constructed on subgrade approved by the engineer. There were no soil borings
for this project so the plan should contain a contingency quantity and pay item for improved subgrade material.
This would provide a unit cost for subgrade correction if needed vs. a change order for an unforeseen condition.
2.The specification or construction notes on the plan should provide subgrade compaction requirements.
Specified density method should be used for this project.
3.The specification should identify the type and size of the replacement trees for bid item no. 9 – Remove and
Replace Tree. The Remove & Replace Tree should be revised to “Remove Tree” and Furnish & Install Tree”.
4.Street sweeping should be included in the erosion control items.
5.On page 1 of Division I General Requirements, 01103 Definitions, the Owner is the City of Shorewood. The
reference to Larry Brown shold be removed from the ownership information.
6.Under section 01015 Project Storage Area of the specifications, second paragraph refers to the use of the City
Public Works site as available for contractor storage. We should confirm this is alright. The last sentence of the
second paragraph should delete the work “approval” and replace with “written authorization”.
7.Section 01400 Quality Control – the first sentence should include “County” after State.
8.Section 01700 indicates the City has applied for several permits. We will need to verify this has occurred and
the status of the permits.
9.Section 02521.2 – Specify class A aggregate to reduce concrete pops.
10.Section 02521.5 – add “compaction” after excavation, grading, …
11.Section 02531.2 – Specify class A aggregate to reduce concrete pops.
Plans –
1.The note on the typical walk section detail that states “exact location of walk to be field verified by the
engineer” should be removed.
2.The note to remove & replace tree should be revised to “remove Tree” and Furnish & Install Tree”.
3.Relocation of guy wires should be confirmed with Xcel Energy.
4.For ADA purposes, I generally would show the trail/walk profile to ensure the design meets ADA requirements.
In this case, HTPO shows the grading contours and should show high and low points, and design grades on the
plan.
5.The Mn/DOT Standard Plans for pedestrian ramps should be provided on separate sheets to the intended scale.
As shown the scale is too small to be readable in the plan format.
I will be in the office on Thursday to go over these comments with you.
Paul Hornby, P.E.
Interim City Engineer
City of Shorewood
(952)960-7900 City Hall
(952)960-7910 Direct
1
#10A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Authorization to Obtain Quotes for Financial Software
Meeting Date: February 11, 2013
Prepared by: Bruce DeJong
Reviewed by: Bill Joynes
Policy Consideration:
Should the Finance Director be authorized to seek quotes for financial software services?
Background:
The Capital Improvement Plan has $90,000 designated for the purchase of financial software during
2013. The current software suffers from many deficiencies due to its software coding language, file
structure, and reporting capabilities. To acquire software with better functionality, staff has been
reviewing software options for the past year. There are several packages that offer dramatic
improvements to the system capabilities, ease of use, customer friendliness, and functionality.
Our software vendor has given notice that the version of software that we use will not be supported
after June, 2014. We do have the ability to upgrade to a newer version, but there are costs associated
with a redesigned chart of accounts, installation, and training. The software will still have less than fully
integrated modules written in an older coding environment.
The main goals for this software upgrade are:
Modules that allow seamless entry of information into sub-ledgers and fully integrated
reporting.
Upgraded chart of accounts to allow tracking of revenues and expenditures by program and
project.
Better reporting including Query by Example (QBE) reporting, ability to customize standard
reports, saving of customized reports to be rerun again, and the ability to distribute reporting
capability by user.
Export capability to Excel, Word, or Access
Ability of customers to review utility billing history online, and pay accounts electronically on
demand either with credit cards or ACH processing.
Utility customer information should be separate from the service location information.
Ability to allocate partial payments in priority order.
Centralized cashiering function to allow payments at the counter with system-generated
receipts.
Budget development inside the software with minimal use of Excel.
The software should allow for approval based on department, account, amount, or other
process step which will streamline data entry and improve accountability. Electronic
notification of required approvals, and over-ride process if an approver is unavailable should be
included.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Project accounting should allow project revenues and expenses to be tracked over several fiscal
years.
Bank reconciliation functionality should be built into the software so that checks can be cleared
automatically from a file provided by our financial institution.
Fixed assets software to provide easy entry of assets from the accounts payable or general
ledger information and a variety of methods for depreciation based on asset type.
Browser based access.
Universal search capabilities to find transactions based on customer name, address, account
number, amount, or partial listing of the above.
Ability to enter and track customer contacts, service orders, and response follow-up.
Ability to provide customer contracts, monthly accounts receivable billing, and accounts
receivable aging.
Ability to link documents associated with a transaction from the financial software with the
LaserFiche records management system.
Financial or Budget Considerations:
This software purchase has been budgeted in the Equipment Replacement Fund.
Options:
The City Council may choose to:
1.Allow the Finance Director to seek quotes from qualified vendors.
2.Decide not to replace the financial software.
Recommendation / Action Requested:
Staff recommends approval of a motion to allow the Finance Director to seek quotations from
integrated software vendors with an existing presence with similar sized cities in the state.
Next Steps and Timelines:
The quotation and evaluation process should be completed by May 13 and brought back to the City
Council for approval of a contract. This will allow for installation and training to be completed this year.
Connection to Vision / Mission:
This process contributes to sound financial management by providing transparent tracking and reporting
of financial transactions.
The Minnehaha Creek
Watershed District is
committed to a Leadership
role in protecting,
improving and managing
the surface waters and
affiliated groundwater
resources within the
District, including their
relationships to the
ecosystems of which
they are an integral part.
We achieve our mission
through regulation,
capital projects,
education, cooperative
endeavors, and other
programs based on
sound science,
innovative thinking, an
informed and engaged
constituency, and the
cost effective use of
public funds.
QUALITY OF WATER
January 30, 2013
Mr. Bill Joynes
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
.. . 9 ,_ ..
QUALITY OF LIFE
FEB 1 2013
Re: MCWD Cost -share Grants for 2013 Watercraft Inspections
Dear M y n es,
In December 2012, the Board of Managers of the MCWD augmented the funding and
scope of activities it had earlier approved for managing aquatic invasive species (AIS)
in 2013. The key activity for this year will be inspecting watercraft at public accesses
at lakes throughout the District. Checking for the presence of AIS in or on watercraft
as they are launched or exit lakes is one of the more effective strategies to prevent the
introduction or spread of AIS in waters throughout the watershed and the state.
The District will provide cost-share grants to local governments to perform these
inspections. The 2012 grant program covered a portion of the costs for inspection
schedules that were new, or were expanded over 2011 levels. In the 2013 grant
program, the MCWD will provide 50 percent of the cost above your 2011 service level
to provide watercraft inspection services at public launches within the District. If you
had a grant in 2012, you will be eligible for at least that amount in 2013.
The District's grant will cover the staff and contractor costs (inspectors and
supervision), mileage, and incidental supplies. Grant recipients can use funds spent
for inspections and equipment to qualify for their 50 percent of program costs.
In preparing the 2013 program, we anticipated the following inspection schedules and
estimated costs:
a) 7 days /week, 6am -8pm, April 13 — Oct. 20;
approximately $47,000 /site
b) 7 days /week, 6am -8pm, Memorial Day to Labor day
Weekend only (Sat. & Sun.), April 13 — May 26 & Sept 7 — Oct 20;
approximately $33,000 /site
c) Friday, Saturday, Sunday & Holidays, 6am — 8pm, April 13 — Oct 20;
approximately $24,000 /site
We would be willing to work with any schedule you propose, not just the ones listed
above.
18202 Minnetonka Boulevard, Deephaven, MN 55391 • Office: (952) 471 -0590 • Fax: (952) 471 -0682 • www.minnehahacreek.org
2013 Watercraft Inspection Grants
January 30, 2013
Page 2
If you're interested or plan to conduct watercraft inspections in 2013, please submit arequest for
grant funding from the MCWD. The request should include the location(s), schedule, estimated
costs for 2013, and the amount of the grant requested (which is 50 percent of the net amount of
the 2013 program less the costs of your 2011 program).
Please feel free to contact us about any questions you may have:
Craig Dawson, AIS Program Director
Eric Fieldseth, AIS Specialist
We look forward to working with you!
Sincerely,
Craig W.
Invasive Species (AIS) Program
952.471.8306 (direct)
edawson(a minnehahacreek.org
952.471.7873 (direct)
efieldsetha.minnehahacreelcorg
LAKE • •
FEB 0.
�h i' • -�� fi •
4071 SUNSET DRIVE - BOX 385 • SPRING PARK, MN 55384 -0385 • 952.471.71 25 a FAX 952.471 .9151 • Imcc@?Imcc- tv.org
January 31, 2013
To: All LMCC Member Cities:
DEEPHAVEN The LMCC Executive Committee met on January 291h to review the status of the
franchise negotiations with regard to city support of the LMCC negotiation process.
EXCELSIOR As you are aware the three -year federal renewal process contemplates that the LMCC
will evaluate and identify past performance problems and future interests. The current
GREENWOOD franchise expires at the end of 2013. The LMCC established a Franchise Renewal.
Committee in January of 2011 to begin working on franchise renewal. The LMCC
began the discussions early with a meeting with Mediacom in August, 2011 where
INDEPENDENCE
system expansion was communicated as the top priority.
LONG LAKE The Renewal Committee's main objective has been full disclosure of information and
requests for participation and input from the cities. The process has included a
LORETTO technical and needs assessment by professional consultants. Those reports were
provided to the cities for review. Requests for city participation have taken place in a
MAPLE PLAIN city representative stakeholders meeting with the LMCC consultants (CBG
Communications, Inc.), in meetings with the cities who do not have full build -out of
MEDINA. cable and with a recent mayors meeting to gather input. The LMCC has documented
data to substantiate negotiation requests to Mediacom based on your participation and
MINNETONKA efforts.
BEACH
The Franchise Renewal Committee began regularly scheduled negotiation sessions
MINNETRISTA with Mediacom in December of 2012 and the first priority presented to Mediacom was
the request for full build -out of the cable plant to all city residents except where
ORONO infeasible and for Mediacom to establish a working relationship with the cities in
planning for cable installation in new developments and businesses.
ST. BONIFACIUS
A preliminary list of negotiation priorities was provided to the cities at the Mayors
meeting. The Franchise Renewal Committee just received the final needs assessment
sr+oREWOOD report on the 23`d of January and is studying the report to ensure that the final list of
priorities is thoroughly concluded from the reports as well as from city input.
SPRING PARK
The Executive Committee would welcome further comments and discussions with the
TONKA BAY cities as you have had the opportunity to review the needs assessment. Please be
aware that the needs assessment includes upgrades to the technologies and projections
VICTORIA of future needs through the life of the franchise.
WOODLAND
At the January 29`h meeting, the LMCC Executive Committee approved a resolution
for cities to adopt stating support of the LMCC in negotiations with Mediacom.
The LMCC Executive Committee would ask that you approve the attached
"Resolution in Support of Exclusive Representation by the Lake Minnetonka
Communications Commission in Cable TV Franchise Negotiations" at your next
council meeting as affirmation of the franchise renewal process, so that the LMCC
franchise negotiations team, lead by the LMCC legal representative, can negotiate the
most advantageous agreement for all LMCC member cities.
Sincerely,
J-P, Ii ck,�—
Sally Koenecke
Executive Director
Lake Minnetonka Communications Commission
952 -471 -7125
Ext. 101
cc. Robert Vose
LMCC Member City Administrators
CITY OF _
RESOLUTION R07
RESOLUTION IN SUPPORT OF EXCLUSIVE REPRESENTATION BY THE
LAKE MINNETONKA COMMUNICATIONS COMMISSION IN CABLE TV FRANCHISE NEGOTIATIONS
WHEREAS, the Lake Minnetonka Communisations Commission provides the following valued services to the member
cities within its Joint Powers Association (JPA):
1. Expertise in franchise negotiations.
2. Expertise in the production of public cable TV programming.
3 Enforcing the terms of the negotiated contract with Mediacom.
4. Dealing with resident complaints about Mediacom.
WHEREAS, the city council of the city of , Minnesota finds the following to be true:
1. Some LMCC member cities have been approached by Mediacom to negotiate separate cable TV franchise
agreements.
2. Cities cannot in good faith have two separate franchise negotiations proceeding at the same time.
3. The LMCC franchise renewal committee has asked for clarification as to what cities it is representing in their
franchise negotiations.
4. The LMCC attorney and franchise committee will have better negotiating power if the majority of the cities stay in
the JPA.
5. Some " underserved" member cities would like assurance that build -out of the cable TV system is an LMCC
priority in franchise renewal negotiations. Some member cities have expressed interest in reorganizing the
oversight structure of the LMCC and clarification regarding the procedure for withdrawal
NOW THEREFORE, BE IT RESOLVED that city council of the city of __ , Minnesota:
1. Authorizes exclusive representation by Lake Minnetonka Communications Commission in 2013 cable TV
franchise negotiations as long as a similar resolution is approved by 50% of the LMCC member cities.
2. Supports that a priority in the franchise negotiations is to build out the underserved cities.
3. Requests that the LMCC board investigate and make recommendations to the member cities regarding other
potential amendments to the Joint and Cooperative Agreement including clarification of the procedure for
withdrawal from the LMCC by member cities.
MAY iT BE FURTHER RESOLVED that city council of the city of Minnesota directs the city clerk to email
a copy of this resolution to the LMCC executive director for distribution to the LMCC board, and to the other LMCC JPA
city administrators and mayors for consideration by their respective councils with the recommendation that this or a similar
resolution be approves( by March 31,. 2013.
ADOPTED by the city council of the city of Minnesota €hie, _ day of 2013.
AYES NAYS
CITY OF
By: Mayor
Attest: City Clerk __,