04-08-13 CC Reg Mtg Agenda
COUNCIL ACTION FORM
Department Council Meeting Item Number
Finance April 8, 2013 3A
Item Description: Verified Claims
From: Michelle Nguyen
Bruce DeJong
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 54168 through
54206 totaling $526,909.33.
Staff Recommendation
Staff recommends approval of the claims list.
4/04/2013 10:40 AM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 3/26/2013 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
00051 EFTPS - FEDERAL W/H D 3/26/2013 000000 10,713.24
00092 MN DEPT OF REVENUE D 3/26/2013 000000 1,784.63
20005 WELLS FARGO HEALTH BENEFIT SVC D 3/26/2013 000000 1,363.05
00053 ICMA RETIREMENT TRUST-302131-4 R 3/26/2013 054168 1,237.49
00052 PERA R 3/26/2013 054169 6,137.32
29306 ALLIED WASTE SERVICES #894 R 4/08/2013 054171 13,741.20
16275 AMERICAN MESSAGING R 4/08/2013 054172 12.10
17300 CENTERPOINT ENERGY R 4/08/2013 054173 303.37
26100 CENTURY LINK R 4/08/2013 054174 327.45
07600 CITY OF EXCELSIOR R 4/08/2013 054175 3,777.28
17400 CITY OF MINNETONKA R 4/08/2013 054176 134.76
05875 CUB FOODS - SHOREWOOD R 4/08/2013 054177 57.79
06645 DEPT OF LABOR & INDUSTRY R 4/08/2013 054178 807.14
26110 DEX ONE R 4/08/2013 054179 10.85
29271 DREW KRIESEL R 4/08/2013 054180 897.09
07653 EXCELSIOR FIRE DISTRICT R 4/08/2013 054181 152,200.07
08712 G & K SERVICES R 4/08/2013 054182 1,172.38
29426 HOMEHELP R 4/08/2013 054183 18.00
1 JANICE DUNLAP R 4/08/2013 054184 100.00
29485 KDV, LTD R 4/08/2013 054185 1,080.00
21340 LOCAL LINK R 4/08/2013 054186 69.95
15050 MEDIACOM R 4/08/2013 054187 69.95
4/04/2013 10:40 AM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 3/26/2013 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
00079 MEDICA R 4/08/2013 054188 14,716.97
15176 MENARDS R 4/08/2013 054189 11.47
15900 OFFICE DEPOT R 4/08/2013 054190 22.50
29332 ON SITE SANITATION INC R 4/08/2013 054191 556.85
15000 PAETEC R 4/08/2013 054192 535.29
20500 PETTY CASH R 4/08/2013 054193 26.13
1350 PRUDENTIAL GROUP INSURANCE R 4/08/2013 054194 696.81
22578 SEELYE PLASTICS R 4/08/2013 054195 44.93
29427 SHRED-N-GO, INC. R 4/08/2013 054196 34.00
23500 SO LK MTKA POLICE DEPT R 4/08/2013 054197 142,260.00
23738 T-MOBILE R 4/08/2013 054198 72.31
25000 TOTAL PRINTING SERVICES R 4/08/2013 054199 1,213.98
25452 TWIN CITY WATER CLINIC R 4/08/2013 054200 100.00
70200 VERIZON WIRELESS R 4/08/2013 054201 282.81
29413 VOYAGER FLEET SYSTEMS, INC. R 4/08/2013 054202 2,796.22
27190 WACONIA FARM SUPPLY R 4/08/2013 054203 19.23
83900 WASTE MANAGEMENT OF WI-MN R 4/08/2013 054204 597.07
19800 XCEL ENERGY R 4/08/2013 054205 12,199.15
00085 MINNESOTA LIFE E 4/08/2013 999999 366.41
00087 AFSCME CO 5 MEMBERS HEALTH FUN E 4/08/2013 999999 408.00
01000 ADAM'S PEST CONTROL, INC E 4/08/2013 999999 72.19
05305 COMMUNITY REC RESOURCES E 4/08/2013 999999 3,674.12
4/04/2013 10:40 AM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 3/26/2013 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
06572 DELTA DENTAL OF MINNESOTA D 4/01/2013 999999 511.44
07900 HAWKINS, INC. E 4/08/2013 999999 105.00
09400 GOPHER STATE ONE CALL E 4/08/2013 999999 62.55
10576 ADVANCED IMAGING SOLUTIONS INC E 4/08/2013 999999 67.00
15500 METRO COUNCIL ENVMT(WASTEWATER E 4/08/2013 999999 44,115.52
15885 MIDWEST MAILING SYSTEMS, INC. E 4/01/2013 999999 1,642.21
15885 MIDWEST MAILING SYSTEMS, INC. E 4/08/2013 999999 477.36
18100 CITY OF MOUND E 4/08/2013 999999 6,145.75
19445 NGUYEN, MICHELLE E 4/08/2013 999999 84.36
20268 PANCHYSHYN, JEAN E 4/08/2013 999999 771.15
20950 KENNETH N. POTTS, P.A. E 4/08/2013 999999 2,500.00
22820 CITY OF SHOREWOOD E 4/08/2013 999999 298.97
28451 WSB AND ASSOCIATES, INC. E 4/08/2013 999999 35,054.21
29269 WARNER CONNECT E 4/08/2013 999999 3,121.83
29363 DeJONG, BRUCE E 4/08/2013 999999 19.06
29417 WENCK ASSOCIATES, INC. E 4/08/2013 999999 52.50
29459 MIDWEST GOVERNMENT ADVISORS E 4/08/2013 999999 8,250.00
29460 BLUE-TARP FINANCIAL, INC. E 4/08/2013 999999 92.21
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 37 358,339.91 0.00 358,339.91
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 4 14,372.36 0.00 14,372.36
EFT: 21 107,380.40 0.00 107,380.40
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1 TOTALS: 62 480,092.67 0.00 480,092.67
BANK: 1 TOTALS: 62 480,092.67 0.00 480,092.67
REPORT TOTALS: 64 480,092.67 0.00 480,092.67
04-04-2013 10:39 AM C O U N C I L REPORT BY VENDOR- APRIL 8, 2013 PAGE: 1
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
ADAM'S PEST CONTROL, INC 4/08/13 1ST QTR SVC General Fund Municipal Buildings 72.19_
TOTAL: 72.19
ADVANCED IMAGING SOLUTIONS INC 4/08/13 SVC 02/15-03/14 General Fund Municipal Buildings 67.00_
TOTAL: 67.00
AFSCME CO 5 MEMBERS HEALTH FUND 4/08/13 CHARLIES DAVIS General Fund Unallocated Expenses 51.00
4/08/13 GREG FASCHING General Fund Unallocated Expenses 51.00
4/08/13 JOSEPH LUGOWSKI General Fund Unallocated Expenses 51.00
4/08/13 BRADLEY MASON General Fund Unallocated Expenses 51.00
4/08/13 CHRISTOPHER POUNDER General Fund Unallocated Expenses 51.00
4/08/13 DANIEL RANDALL General Fund Unallocated Expenses 51.00
4/08/13 BRUCE STARK General Fund Unallocated Expenses 51.00
4/08/13 TERRY TOWER General Fund Unallocated Expenses 51.00_
TOTAL: 408.00
ALLIED WASTE SERVICES #894 4/08/13 MONTHLY RECYCLING SVCS Recycling Utility Recycling 13,741.20_
TOTAL: 13,741.20
AMERICAN MESSAGING 4/08/13 612-534-3975 & 612-818-591 General Fund Public Works 6.05
4/08/13 612-534-3975 & 612-818-591 Water Utility Water 3.02
4/08/13 612-534-3975 & 612-818-591 Sanitary Sewer Uti Sewer 3.03_
TOTAL: 12.10
BLUE-TARP FINANCIAL, INC. 4/08/13 HOSE SPRAYER General Fund Public Works 92.21_
TOTAL: 92.21
CENTERPOINT ENERGY 4/08/13 20630 MANOR RD-WARMING HOU General Fund Park Maintenance 63.85
4/08/13 5735 COUNTRY CLUB RD - SSC Southshore Communi Senior Community Cente 239.52_
TOTAL: 303.37
CENTURY LINK 4/08/13 952-470-6340 General Fund Municipal Buildings 121.40
4/08/13 952-470-2294 General Fund Public Works 57.67
4/08/13 952-470-9605 Water Utility Water 74.19
4/08/13 952-470-9606 Water Utility Water 74.19_
TOTAL: 327.45
CITY OF EXCELSIOR 4/08/13 1ST QTR WATER SVC Water Utility Water 3,777.28_
TOTAL: 3,777.28
CITY OF MINNETONKA 4/08/13 5366 VINE HILL RD Water Utility Water 60.12
4/08/13 5350 VINE HILL RD Water Utility Water 37.32
4/08/13 5490 VINE HILL RD Water Utility Water 37.32_
TOTAL: 134.76
CITY OF MOUND 4/08/13 2ND QTR-FIRE General Fund Fire Protection 6,145.75_
TOTAL: 6,145.75
CITY OF SHOREWOOD 4/08/13 SSCC - UTILITY PAYMENT Southshore Communi Senior Community Cente 298.97_
TOTAL: 298.97
COMMUNITY REC RESOURCES 4/08/13 1ST QTR COMMISSION-FINAL Southshore Communi Senior Community Cente 750.82
4/08/13 2013 ANTICIPATED COMMISSIO Southshore Communi Senior Community Cente 2,230.60
4/08/13 MAR COMMISSION Southshore Communi Senior Community Cente 692.70_
TOTAL: 3,674.12
04-04-2013 10:39 AM C O U N C I L REPORT BY VENDOR- APRIL 8, 2013 PAGE: 2
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
CUB FOODS - SHOREWOOD 4/08/13 COUNCIL RETREAT MTG-03/23 General Fund Council 57.79_
TOTAL: 57.79
DELTA DENTAL OF MINNESOTA 4/01/13 MONTHLY DENTIST PREMIUM General Fund Unallocated Expenses 511.44_
TOTAL: 511.44
DEPT OF LABOR & INDUSTRY 4/08/13 1ST QTR BLDG SURCHARGE General Fund NON-DEPARTMENTAL 807.14_
TOTAL: 807.14
DEX ONE 4/08/13 SOUTHSHORE COMM CENTER ADS Southshore Communi Senior Community Cente 10.85_
TOTAL: 10.85
DREW KRIESEL 4/08/13 CONTRACT SVC Southshore Communi Senior Community Cente 365.00
4/08/13 EVENTS SVCS Southshore Communi Senior Community Cente 385.00
4/08/13 BLG SUPPLIES EXPESES Southshore Communi Senior Community Cente 147.09_
TOTAL: 897.09
DeJONG, BRUCE 4/08/13 LUNCH W/ COMPUTER VENDOR General Fund Finance 19.06_
TOTAL: 19.06
EFTPS - FEDERAL W/H 3/26/13 FEDERAL W/H General Fund NON-DEPARTMENTAL 3,996.50
3/26/13 FICA W/H General Fund NON-DEPARTMENTAL 2,721.80
3/26/13 MEDICARE W/H General Fund NON-DEPARTMENTAL 636.57
3/26/13 FICA W/H General Fund Council 80.60
3/26/13 MEDICARE W/H General Fund Council 18.87
3/26/13 FICA W/H General Fund Administration 432.14
3/26/13 MEDICARE W/H General Fund Administration 101.07
3/26/13 FICA W/H General Fund Finance 258.89
3/26/13 MEDICARE W/H General Fund Finance 60.55
3/26/13 FICA W/H General Fund Planning 290.94
3/26/13 MEDICARE W/H General Fund Planning 68.04
3/26/13 FICA W/H General Fund Protective Inspections 197.69
3/26/13 MEDICARE W/H General Fund Protective Inspections 46.24
3/26/13 FICA W/H General Fund Public Works 798.61
3/26/13 MEDICARE W/H General Fund Public Works 186.77
3/26/13 FICA W/H General Fund Ice & Snow Removal 193.14
3/26/13 MEDICARE W/H General Fund Ice & Snow Removal 45.17
3/26/13 FICA W/H General Fund Park Maintenance 41.08
3/26/13 MEDICARE W/H General Fund Park Maintenance 9.60
3/26/13 FICA W/H General Fund Recreation 96.52
3/26/13 MEDICARE W/H General Fund Recreation 22.58
3/26/13 FICA W/H Southshore Communi Senior Community Cente 45.39
3/26/13 MEDICARE W/H Southshore Communi Senior Community Cente 10.60
3/26/13 FICA W/H Water Utility Water 114.28
3/26/13 MEDICARE W/H Water Utility Water 26.74
3/26/13 FICA W/H Sanitary Sewer Uti Sewer 99.47
3/26/13 MEDICARE W/H Sanitary Sewer Uti Sewer 23.26
3/26/13 FICA W/H Recycling Utility Recycling 3.24
3/26/13 MEDICARE W/H Recycling Utility Recycling 0.76
3/26/13 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 69.81
3/26/13 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 16.32_
TOTAL: 10,713.24
EXCELSIOR FIRE DISTRICT 4/08/13 OPERATIONS General Fund Fire Protection 80,286.32
4/08/13 BUILDINGS General Fund Fire Protection 71,913.75_
TOTAL: 152,200.07
04-04-2013 10:39 AM C O U N C I L REPORT BY VENDOR- APRIL 8, 2013 PAGE: 3
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
G & K SERVICES 4/08/13 CITY HALL BUILDING General Fund Municipal Buildings 167.48
4/08/13 PUBLIC WORKS BUILDING General Fund Public Works 935.34
4/08/13 SOUTHSHORE COMM CTR BLG Southshore Communi Senior Community Cente 69.56_
TOTAL: 1,172.38
GOPHER STATE ONE CALL 4/08/13 MAR SVC Water Utility Water 20.85
4/08/13 MAR SVC Sanitary Sewer Uti Sewer 20.85
4/08/13 MAR SVC Stormwater Managem STORMWATER MANAGEMENT 20.85_
TOTAL: 62.55
HAWKINS, INC. 4/08/13 CHLORINE Water Utility Water 105.00_
TOTAL: 105.00
HOMEHELP 4/08/13 03/20 TABLECLOTHS Southshore Communi Senior Community Cente 18.00_
TOTAL: 18.00
ICMA RETIREMENT TRUST-302131-457 3/26/13 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 1,185.96
3/26/13 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 51.53_
TOTAL: 1,237.49
KDV, LTD 4/08/13 MAR ASSISTANCE W/ CASH/INV General Fund Finance 1,080.00_
TOTAL: 1,080.00
KENNETH N. POTTS, P.A. 4/08/13 MAR PROSECUTIONS General Fund Professional Svcs 2,500.00_
TOTAL: 2,500.00
LOCAL LINK 4/08/13 ADSL(QST) - BUSINESS 3M/89 General Fund Municipal Buildings 69.95_
TOTAL: 69.95
MEDIACOM 4/08/13 5375 COUNTRY CLUB RD - SSC Southshore Communi Senior Community Cente 69.95_
TOTAL: 69.95
MEDICA 4/08/13 MEDICAL PREMIUM General Fund Unallocated Expenses 15,934.13
4/08/13 MEDICAL PREMIUM General Fund Unallocated Expenses 608.58-
4/08/13 MEDICAL PREMIUM General Fund Unallocated Expenses 608.58-
TOTAL: 14,716.97
MENARDS 4/08/13 CLEANERS General Fund Public Works 11.47_
TOTAL: 11.47
METRO COUNCIL ENVMT(WASTEWATER) 4/08/13 APR WASTEWATER SVC Sanitary Sewer Uti Sewer 44,115.52_
TOTAL: 44,115.52
MIDWEST GOVERNMENT ADVISORS 4/08/13 MAR SVC General Fund Administration 8,250.00_
TOTAL: 8,250.00
MIDWEST MAILING SYSTEMS, INC. 4/08/13 NEWSLETTER SERVICES General Fund Administration 403.94
4/08/13 ADDT'L POSTAGE General Fund Administration 35.33
4/01/13 QTR UTILITY POSTAGE Water Utility Water 317.50
4/01/13 QTR UTILITY BILLING SVC Water Utility Water 93.05
4/01/13 QTR UTILITY POSTAGE Sanitary Sewer Uti Sewer 317.50
4/01/13 QTR UTILITY BILLING SVC Sanitary Sewer Uti Sewer 93.05
4/08/13 UTILITY BILLINGS SVC Sanitary Sewer Uti Sewer 38.09
4/01/13 QTR UTILITY POSTAGE Recycling Utility Recycling 317.50
4/01/13 QTR UTILITY BILLING SVC Recycling Utility Recycling 93.05
4/01/13 QTR UTILITY POSTAGE Stormwater Managem STORMWATER MANAGEMENT 317.50
04-04-2013 10:39 AM C O U N C I L REPORT BY VENDOR- APRIL 8, 2013 PAGE: 4
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
4/01/13 QTR UTILITY BILLING SVC Stormwater Managem STORMWATER MANAGEMENT 93.06_
TOTAL: 2,119.57
MINNESOTA LIFE 4/08/13 APR LIFE INS General Fund Unallocated Expenses 366.41_
TOTAL: 366.41
MISC. VENDOR JANICE DUNLAP 4/08/13 BOOK TALK 03/19 Southshore Communi Senior Community Cente 100.00_
TOTAL: 100.00
MN DEPT OF REVENUE 3/26/13 STATE W/H General Fund NON-DEPARTMENTAL 1,784.63_
TOTAL: 1,784.63
NGUYEN, MICHELLE 4/08/13 MAR MILEAGE General Fund Finance 84.36_
TOTAL: 84.36
OFFICE DEPOT 4/08/13 PAD General Fund Administration 22.50_
TOTAL: 22.50
ON SITE SANITATION INC 4/08/13 BAGER PARK General Fund Park Maintenance 45.96
4/08/13 CATHCART PARK General Fund Park Maintenance 45.96
4/08/13 FREEMAN PARK General Fund Park Maintenance 137.88
4/08/13 SILVERWOOD PARK General Fund Park Maintenance 45.96
4/08/13 SOUTH SHORE SKATE General Fund Park Maintenance 45.96
4/08/13 CHRISTMAS LAKE BOAT ACCESS General Fund Park Maintenance 235.13_
TOTAL: 556.85
PAETEC 4/08/13 SVC 02/28-03/27 General Fund Municipal Buildings 143.84
4/08/13 SVC 02/28-03/27 General Fund Public Works 46.90
4/08/13 SVC 02/28-03/27 General Fund Park Maintenance 145.60
4/08/13 SVC 02/28-03/27 Water Utility Water 98.70
4/08/13 SVC 02/28-03/27 Water Utility Water 100.25_
TOTAL: 535.29
PANCHYSHYN, JEAN 4/08/13 03/23 COUNCIL RETREAT-FOOD General Fund Council 127.99
4/08/13 JAN-MAR-WELLNESS General Fund Administration 120.00
4/08/13 03/20-23 MCFOA MTG-MILEAGE General Fund Administration 77.70
4/08/13 03/20-23 MCFOA MTG-HOTEL General Fund Administration 191.04
4/08/13 03/20-23 MCFOA MTG-CONF FE General Fund Administration 230.00
4/08/13 HENN CTY MTG-BLOOMINGTON General Fund Administration 24.42_
TOTAL: 771.15
PERA 3/26/13 P/R DEDUCTS-PERA General Fund NON-DEPARTMENTAL 2,841.37
3/26/13 P/R DEDUCTS-PERA General Fund Administration 505.89
3/26/13 P/R DEDUCTS-PERA General Fund Finance 319.78
3/26/13 P/R DEDUCTS-PERA General Fund Planning 386.54
3/26/13 P/R DEDUCTS-PERA General Fund Protective Inspections 251.53
3/26/13 P/R DEDUCTS-PERA General Fund Public Works 1,006.94
3/26/13 P/R DEDUCTS-PERA General Fund Ice & Snow Removal 245.17
3/26/13 P/R DEDUCTS-PERA General Fund Park Maintenance 55.82
3/26/13 P/R DEDUCTS-PERA General Fund Recreation 112.87
3/26/13 P/R DEDUCTS-PERA Southshore Communi Senior Community Cente 53.07
3/26/13 P/R DEDUCTS-PERA Water Utility Water 143.43
3/26/13 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 122.93
3/26/13 P/R DEDUCTS-PERA Recycling Utility Recycling 3.79
3/26/13 P/R DEDUCTS-PERA Stormwater Managem STORMWATER MANAGEMENT 88.19_
TOTAL: 6,137.32
04-04-2013 10:39 AM C O U N C I L REPORT BY VENDOR- APRIL 8, 2013 PAGE: 5
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
PETTY CASH 4/08/13 POSTAGE General Fund Administration 6.67
4/08/13 PARK-REFRESHMENTS General Fund Recreation 19.46_
TOTAL: 26.13
PRUDENTIAL GROUP INSURANCE 4/08/13 APR-LIFE INS General Fund Unallocated Expenses 696.81_
TOTAL: 696.81
SEELYE PLASTICS 4/08/13 CHEMICAL PIPING Water Utility Water 44.93_
TOTAL: 44.93
SHRED-N-GO, INC. 4/08/13 SVC THROUGH 03/20/13 General Fund Administration 34.00_
TOTAL: 34.00
SO LK MTKA POLICE DEPT 4/08/13 QUARTERLY LEASE PAYMENT General Fund Police Protection 56,941.00
4/08/13 OPERATING BUDGET EXPENSE General Fund Police Protection 84,419.00
4/08/13 JAN-FEB -HCPF General Fund Police Protection 900.00_
TOTAL: 142,260.00
T-MOBILE 4/08/13 952-463-5836 - ADMIN CEL General Fund Administration 72.31_
TOTAL: 72.31
TOTAL PRINTING SERVICES 4/08/13 MONTHLY NEWSLETTER General Fund Administration 707.40
4/08/13 SSCC INSERT Southshore Communi Senior Community Cente 253.29
4/08/13 SPRING CLEANUP INSERT Recycling Utility Recycling 253.29_
TOTAL: 1,213.98
TWIN CITY WATER CLINIC 4/08/13 MAR COLIFORM Water Utility Water 100.00_
TOTAL: 100.00
VERIZON WIRELESS 4/08/13 612-865-3582 - BRAD NIELSE General Fund Planning 59.13
4/08/13 L.S. PHONE SERVICES Sanitary Sewer Uti Sewer 223.68_
TOTAL: 282.81
VOYAGER FLEET SYSTEMS, INC. 4/08/13 CLOSING DATE 03/24/13 General Fund Public Works 2,796.22_
TOTAL: 2,796.22
WACONIA FARM SUPPLY 4/08/13 BROOMS General Fund Public Works 19.23_
TOTAL: 19.23
WARNER CONNECT 4/08/13 HP-4GB 2RX8 PC2 General Fund Finance 321.83
4/08/13 APR MAINT General Fund Municipal Buildings 2,800.00_
TOTAL: 3,121.83
WASTE MANAGEMENT OF WI-MN 4/08/13 24200 SMITHTOWN RD-PUB WOR General Fund Public Works 418.95
4/08/13 5735 COUNTRY CLUB RD -SSCC Southshore Communi Senior Community Cente 178.12_
TOTAL: 597.07
WELLS FARGO HEALTH BENEFIT SVCS 3/26/13 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 1,363.05_
TOTAL: 1,363.05
WENCK ASSOCIATES, INC. 4/08/13 MAR -APPLE RD CHANNEL Stormwater Managem STORMWATER MANAGEMENT 52.50_
TOTAL: 52.50
WSB AND ASSOCIATES, INC. 4/08/13 FEB-ENG SUPPORT General Fund City Engineer 2,122.00
4/08/13 FEB -2012-2013 GEN SVCS General Fund City Engineer 4,000.00
4/08/13 FEB-GIS & CAD SUPPORT FOR General Fund City Engineer 779.00
04-04-2013 10:39 AM C O U N C I L REPORT BY VENDOR- APRIL 8, 2013 PAGE: 6
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
4/08/13 FEB-SMITHTOWN RD TRL Trail Capital Outl Trail Expenditures 21,034.21
4/08/13 FEB-MCES FORCEMAIN IMPVMT Sanitary Sewer Uti Sewer 6,857.50
4/08/13 FEB-SILVER LK OUTLET IMPRV Stormwater Managem STORMWATER MANAGEMENT 261.50_
TOTAL: 35,054.21
XCEL ENERGY 4/08/13 XCEL ENERGY General Fund Municipal Buildings 521.47
4/08/13 XCEL ENERGY General Fund Municipal Buildings 4.15
4/08/13 XCEL ENERGY General Fund Public Works 558.74
4/08/13 XCEL ENERGY General Fund Traffic Control/Str Li 31.75
4/08/13 XCEL ENERGY General Fund Traffic Control/Str Li 3,602.42
4/08/13 5700 CTY RD 19 General Fund Traffic Control/Str Li 41.96
4/08/13 5700 CTY RD 19 UNIT LIGHTS General Fund Traffic Control/Str Li 223.01
4/08/13 XCEL ENERGY General Fund Park Maintenance 927.85
4/08/13 5735 COUNTRY CLUB RD Southshore Communi Senior Community Cente 823.66
4/08/13 24253 SMITHTOWN ROAD Water Utility Water 829.43
4/08/13 XCEL ENERGY Water Utility Water 507.70
4/08/13 XCEL ENERGY Water Utility Water 1,023.50
4/08/13 XCEL ENERGY Water Utility Water 2,557.43
4/08/13 XCEL ENERGY Sanitary Sewer Uti Sewer 546.08_
TOTAL: 12,199.15
**PAYROLL EXPENSES 3/25/2013 - 99/99/9999 General Fund Council 1,300.00
General Fund Administration 7,032.84
General Fund Finance 4,410.75
General Fund Planning 5,331.61
General Fund Protective Inspections 3,469.49
General Fund Public Works 13,888.94
General Fund Ice & Snow Removal 3,381.96
General Fund Park Maintenance 769.88
General Fund Recreation 1,556.83
Southshore Communi Senior Community Cente 732.12
Water Utility Water 1,978.18
Sanitary Sewer Uti Sewer 1,695.35
Recycling Utility Recycling 52.26
Stormwater Managem STORMWATER MANAGEMENT 1,216.45_
TOTAL: 46,816.66
04-04-2013 10:39 AM C O U N C I L REPORT BY VENDOR- APRIL 8, 2013 PAGE: 7
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
=============== FUND TOTALS ================
101 General Fund 415,518.82
406 Trail Capital Outlay 21,034.21
490 Southshore Community Ctr. 7,474.31
601 Water Utility 12,124.41
611 Sanitary Sewer Utility 54,156.31
621 Recycling Utility 14,465.09
631 Stormwater ManagementUtil 2,136.18
--------------------------------------------
GRAND TOTAL: 526,909.33
--------------------------------------------
TOTAL PAGES: 7
WSB & ASSOCIATES, INC.
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made as of the day of , 2013, by and between the City of
Shorewood, Minnesota, hereinafter referred to as Client, and WSB & Associates, Inc., hereinafter referred to as
Engineer, with offices located at 701 Xenia Avenue South, Suite 300, Minneapolis, Minnesota 55416.
Witnesseth, that the Client and Engineer, for the consideration herein named, agree as follows:
SECTION 1 / GENERAL CONTRACT
PROVISIONS
These provisions shall be as set forth in Exhibit A.
SECTION 2 / SCOPE OF WORK
The scope of work to be performed by Engineer is set
forth in Exhibit C. The work and services to be
performed hereunder and described in Exhibit C shall
be referred to herein and in the General Contract
Provisions as the Project.
SECTION 3 / COMPENSATION
Compensation to Engineer for services described in this
agreement shall be as designated in the attached
Exhibit D and as hereinafter described.
SECTION 4 / WORK SCHEDULE
The anticipated schedule is set forth in Exhibit C
SECTION 5 / SPECIAL CONDITIONS
Special conditions, if any, are as set forth in Exhibit G
CLIENT: CITY OF SHOREWOOD
ADDRESS: 5755 COUNTRY CLUB ROAD
SHOREWOOD, MN 55331
BY: Scott Zerby
SIGNATURE:
TITLE:
BY: William Jaynes
SIGNATURE:
SECTION 6 / EXHIBITS
The following initialed Exhibits are attached to and
made a part of this Agreement (check all that apply):
•
Exhibit A
General Contract Provisions
•
Exhibit B
Client Responsibilities
•
Exhibit C
Scope of Work
•
Exhibit D
Compensation
•
Exhibit E
Insurance Schedule
•
Exhibit F
Fee Schedule
Exhibit G
Special Conditions
SECTION 7 / ACCEPTANCE OF AGREEMENT
All work and services described in this agreement
shall be performed by Engineer only after written
acceptance of the City. The undersigned hereby
accept the terms and conditions of this agreement and
Engineer is hereby authorized to perform the services
described herein.
ENGINEER: WSB & ASSOCIATES, INC.
ADDRESS: 701 XENIA AVENUE SOUTH
SUITE 300
MINNEAPOLIS, MN 55416
BY: James W. Kennedy, PE
SIGNATURE:
TITLE: Principal
am
SIGNATURE:
TITLE: Administrator TITLE:
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WSB & ASSOCIATES, INC.
EXHIBIT A
GENERAL CONTRACT PROVISIONS
ARTICLE 1— GENERAL
These general contract provisions are incorporated in
and become a part of the Agreement between WSB &
Associates, Inc. (hereinafter referred to as Engineer)
and the other party to the Agreement (Client) for the
provision of engineering and related services, as set
out in the Agreement to which this letter is attached.
Either party may be hereinafter referred to as party or,
collectively, parties. The starting date will commence
when authorized by the Client.
As used herein the term "Agreement" means:
(1) The agreement for engineering, surveying
and planning services;
(2) These general contract provisions;
(3) The attached exhibits; and
(4) The supplemental agreement(s), where
applicable.
The attached exhibits shall govern over these General
Contract Provisions and the Supplemental
Agreement(s), where applicable, shall govern over
attached exhibits and these general provisions. The
Agreement constitutes the entire understanding
between the Engineer and Client. The Agreement
supersedes all prior written or oral understanding and
may only be amended, supplemented, modified or
cancelled by a duly executed written instrument.
ARTICLE 2 — STANDARD OF CARE
The standard of care for all professional engineering
and related services performed or furnished by
Engineer under this Agreement will be the care and
skill ordinarily used by members of Engineer's
profession practicing under similar circumstances at
the same time and in the same locality. Engineer
makes no warranties, express or implied, under this
Agreement or otherwise, in connection with its
services.
ARTICLE 3 — ADDITIONAL SERVICES
If the Engineer determines that any services it has
been directed or requested to perform are beyond the
scope as set forth in the Agreement or that, due to
changed conditions or changes in the method or
manner of administration of the Project, the
Engineer's effort required to perform its services
under this Agreement exceeds the estimate which
formed the basis for the Engineer's compensation,
Engineer shall promptly notify the Client of that fact.
Upon notification, Engineer shall be entitled to
additional compensation for same, and an extension
of time for completion of work absent written
objection by Client.
ARTICLE 4 — LOCATION OF UNDERGROUND
IMPROVEMENTS
The Engineer and /or his or her authorized
subconsultant will conduct the research that in his or
her professional opinion is necessary and will prepare
a plan indicating the locations intended for subsurface
penetrations with respect to assumed locations of
underground improvements. Such services by the
Engineer or his or her subconsultant will be
performed in a manner consistent with the ordinary
standard of care. The Client recognizes that the
research may not identify all underground
improvements and that the information upon which
the Engineer relies may contain errors or may not be
completed.
The Client agrees, to the fullest extent permitted by
law, to waive all claims and causes of action against
the Engineer and anyone for whom the Engineer may
be legally liable, for claims by Client or its
contractors of delay or additional compensation
relating to the identification, removal, relocation, or
restoration of utilities, or damages to underground
improvements resulting from subsurface penetration
locations established by the Engineer.
ARTICLE 5 — CONSTRUCTION
OBSERVATION
If requested by Client, Engineer shall visit the project
during construction to become familiar with the
progress and quality of the contractors' work and to
determine if the work is proceeding, in general, in
accordance with plans, specifications or other
contract documents prepared by Engineer for the
Client. The Client has not retained the Engineer to
make detailed inspections or to provide exhaustive or
continuous project review and observation services.
Engineer does not guarantee the performance of, and
shall have no responsibility for, the acts, errors or
omissions of any contractor, subcontractor, supplier
or any other entity furnishing materials or performing
any work on the project.
Client acknowledges Engineer will not direct,
supervise or control the work of contractors or their
subcontractors, nor shall Engineer have authority over
or responsibility for the contractors means, methods,
or procedures of construction. Engineer's services do
not include review or evaluation of the Client's,
contractor's or subcontractor's safety measures, or
job site safety.
Exhibit A — General Contract Provisions Page 1 of 4 »cossxn of sna ea cg Pa „yll>a so Da[W A- 040813 d-
For Client- observed projects, the Engineer shall be
entitled to rely upon and accept representations of the
Client's observer. If the Client desires more
extensive project observation or full -time project
representation, the Client shall request such services
be provided by the Engineer as an Additional Service.
Engineer and Client shall then enter into a
Supplemental Agreement detailing the terms and
conditions of the requested project observation.
ARTICLE 6 — OPINIONS OF PROBABLE COST
Opinions, if any, of probable cost, construction cost,
financial evaluations, feasibility studies, economic
analyses of alternate solutions and utilitarian
considerations of operations and maintenance costs
provided for are made or to be made on the basis of
the Engineer's experience and qualifications and
represent the Engineer's best judgment as an
experienced and qualified professional design firm.
The parties acknowledge, however, that the Engineer
does not have control over the cost of labor, material,
equipment or services furnished by others or over
market conditions or contractor's methods of
determining their prices, and any evaluation of any
facility to be constructed or acquired, or work of
necessity must be speculative until completion of
construction or acquisition. Accordingly, the
Engineer does not guarantee that proposals, bids or
actual costs will not vary from opinions, evaluations
or studies submitted by the Engineer and assumes no
responsibility for the accuracy of opinions of
Probable Construction Costs. If Client wishes greater
assurance as to probable Construction Cost, Client
shall employ an independent cost estimator as part of
its Project responsibilities.
ARTICLE 7 — REUSE AND DISPOSITION OF
INSTRUMENTS OF SERVICE
All documents, including reports, drawings,
calculations, specifications, CADD materials,
computers software or hardware or other work
product prepared by Engineer pursuant to this
Agreement are Engineer's Instruments of Service and
Engineer retains all ownership interests in
Instruments of Service, including copyrights. The
Instruments of Service are not intended or
represented to be suitable for reuse by the Client or
others on extensions of the Project or on any other
project. Copies of documents that may be relied upon
by Client are limited to the printed copies (also
known as hard copies) that are signed or sealed by
Engineer. Files in electronic format furnished to
Client are only for convenience of Client. Any
conclusion or information obtained or derived from
such electronic files will be at the user's sole risk. If
there is a discrepancy between the electronic files and
the hard copies, the hard copies govern. Engineer
makes no representations as to long term
compatibility, usability or readability of electronic
files.
If requested, at the time of completion or termination
of the work, the Engineer may make available to the
Client the Instruments of Service upon (i) payment of
amounts due and owing for work performed and
expenses incurred to the date and time of termination,
and (ii) fulfillment of the Client's obligations under
this Agreement. Any use or re -use of such
Instruments of Service by the Client or others without
written consent, verification or adaptation by the
Engineer except for the specific purpose intended will
be at the Client's risk and full legal responsibility.
The Client will, to the fullest extent permitted by law,
indemnify and hold the Engineer harmless from any
claim, liability or cost (including reasonable
attorneys' fees, and defense costs) arising or allegedly
arising out of any unauthorized reuse or modification
of these Instruments of Service by the Client or any
person or entity that acquires or obtains the reports,
plans and specifications from or through the Client
without the written authorization of the Engineer.
Under no circumstances shall transfer of Instruments
of Service be deemed a sale by Engineer, and
Engineer makes no warranties, either expressed or
implied, of merchantability and fitness for any
particular purpose. Engineer shall be entitled to
compensation for any consent, verification or
adaptation of the Instruments of Service for
extensions of the Project or any other project.
ARTICLE 8 — PAYMENTS
Payment to Engineer shall be on a lump sum or
hourly basis as set out in the Agreement. Engineer is
entitled to payment of amounts due plus reimbursable
expenses. Client will pay the balance stated on the
invoice unless Client notifies Engineer in writing of
any disputed items within 15 days from the date of
invoice. In the event of any dispute, Client will pay
all undisputed amounts in the ordinary course, and the
Parties will endeavor to resolve all disputed items.
All accounts unpaid after 30 days from the date of
original invoice shall be subject to a service charge of
1 -1/2% per month, or the maximum amount
authorized by law, whichever is less. Engineer shall
be entitled to recover all reasonable costs and
disbursements, including reasonable attorneys fees,
incurred in connection with collecting amounts owed
by Client. In addition, Engineer may, after giving
seven days' written notice to Client, suspend services
under this Agreement until it receives full payment
for all amounts then due for services, expenses and
charges.
Exhibit A— General Contract Provisions Page 2 of 4 \\coesi nasoi\sh—W—panyT,,6rgnatMu— MtM,.pdng\2013TrhA- 040813.ao.
ARTICLE 9 — HAZARDOUS MATERIALS
Notwithstanding the Scope of Services to be provided
pursuant to this Agreement, it is understood and
agreed that Engineer is not a user, handler, generator,
operator, treater, storer, transporter or disposer of
hazardous or toxic substances, pollutants or
contaminants as any of the foregoing items are
defined by Federal, State and /or local law, rules or
regulations, now existing or hereafter amended, and
which may be found or identified on any Project
which is undertaken by Engineer.
The Client agrees to hold harmless, indemnify and
defend Engineer and its officers, subconsultant(s),
employees and agents from and against any and all
claims, losses, damages, liability and costs, including
but not limited to costs of defense, arising out of or in
any way connected with, the presence, discharge,
release, or escape of hazardous or toxic substances,
pollutants or contaminants of any kind, except that
this clause shall not apply to such liability as may
arise out of Engineer's sole negligence in the
performance of services under this Agreement arising
from or relating to hazardous or toxic substances,
pollutants, or contaminants specifically identified by
the Client and included within Engineer's services to
be provided under this Agreement.
ARTICLE 14 — INSURANCE
Engineer has procured general and professional
liability insurance. On request, Engineer will furnish
client with a certificate of insurance detailing the
precise nature and type of insurance, along with
applicable policy limits.
ARTICLE 11 —TERMINATION
This Agreement may be terminated by either party
upon thirty days' written notice without cause. In the
event of termination, copies of plans, reports,
specifications, electronic drawing /data files (CADD),
field data, notes, and other documents whether
written, printed or recorded on any medium
whatsoever, finished or unfinished, prepared by the
Engineer pursuant to this Agreement and pertaining
to the work or to the Project, (hereinafter
"Instruments of Service "), shall be made available to
the Client pursuant to Article 7. All provisions of this
Agreement allocating responsibility or liability
between the Client and Engineer shall survive the
completion of the services hereunder and /or the
termination of this Agreement.
ARTICLE IZ — INDEMNIFICATION
The Engineer agrees, to the fullest extent permitted
by law, to indemnify and hold the Client harmless
from any damage, liability or cost (including
reasonable attorneys' fees and costs of defense) to the
extent caused by the Engineer's negligent acts, errors
or omissions in the performance of professional
services under this Agreement and those of his or her
subconsultants or anyone for whom the Engineer is
legally liable.
The Client agrees to the fullest extent permitted by
law, to indemnify and hold the Engineer harmless
from any damage, liability or cost (including
reasonable attorneys' fees and costs of defense) to the
extent caused by the Client's negligent acts, errors or
omissions and those of his or her contractors,
subcontractors or consultants or anyone for whom the
Client is legally liable, and arising from the project
that is the subject of this Agreement.
ARTICLE 13 — ASSIGNMENT
Neither Party to this Agreement shall assign its
interest in this agreement, any proceeds due under the
Agreement nor any claims that may arise from
services or payments due under the Agreement
without the written consent of the other Party. Any
assignment in violation of this provision shall be null
and void.
ARTICLE 14 — CONTROLLING LAW
This Agreement is to be governed by the laws of the
State of Minnesota.
ARTICLE 15 — CONFLICT RESOLUTION
In an effort to resolve any conflicts that arise during
the design or construction of the project or following
the completion of the project, the Client and Engineer
agree that all disputes between them arising out of or
relating to this Agreement shall be submitted to
nonbinding mediation as a precondition to any formal
legal proceedings.
ARTICLE 16 — CONFIDENTIALITY
The Engineer agrees to keep confidential and not to
disclose to any person or entity, other than the
Engineer's employees, subconsultants and the general
contractor and subcontractors, if appropriate, any data
and information furnished to the Engineer and
marked CONFIDENTIAL by the Client. These
provisions shall not apply to information in whatever
form that comes into the public domain, nor shall it
restrict the Engineer from giving notices required by
law or complying with an order to provide
information or data when such order is issued by a
court, administrative agency or other authority with
proper jurisdiction, or if it is reasonably necessary for
the Engineer to complete services under the
Agreement or defend itself from any suit or claim.
Exhibit A — General Contract Provisions Page 3 of 4 vvCOSSHARE0IvSharedvCo ,ponyVPaeitie DatavUser DatavEnglneeringv2013vExh A-040813 doe
ARTICLE 17 — DATA PRACTICES
COMPLIANCE
Engineer will have access to data collected or
maintained by the Client to the extent necessary to
perform Engineer's obligation under this contract.
Engineer acknowledges that, pursuant to Minn. Stat.
§ 13.05, subdivision 11, all of the data created,
collected, received, stored, used, maintained or
disseminated by Contract in performing the contract
are subject to the requirements of the Minnesota
Government Data Practices Act (the Act), Minnesota
Statutes chapter 13. Engineer is required to comply
with the requirements of the Act as if it were a
government entity. Engineer acknowledges that the
remedies provided in Minn. Stat. § 13.08 apply to
Engineer with respect to such data. Engineer will
notify the Client of all requests for data that Engineer
receives. Engineer agrees to defend and indemnify
the Client from any claim, liability, or damage that
results from Engineer's violation of the Act or this
section of the contract. Upon termination of this
contract, Engineer agrees to return data to the Client
as requested by the Client. The obligations of this
section of the contract, including the obligation to
defend and indemnify the Client, shall survive the
termination of this Contract and shall continue so
long as the data exists.
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WSB & ASSOCIATES, INC.
EXHIBIT B
CLIENT RESPONSIBILITIES
The Client's responsibilities related to the services to be provided by Engineer are generally as
set out below. These responsibilities can be modified through Supplemental Agreements.
In order to permit the Engineer to perform the services required under this Agreement, the Client
shall, in proper time and sequence and where appropriate to the Project, at no expense to the
Engineer:
Provide available information as to its requirements for the Project, including copies
of any design and construction standards and comprehensive plans which the Client
desires Engineer to follow or incorporate into its work.
2. Guarantee access to and make all provisions for the Engineer to enter upon public and
private lands to enable the Engineer to perform its work under this Agreement.
3. Provide such legal, accounting and insurance counseling services as may be required
for our services.
4. Notify the Engineer whenever the Client observes or otherwise becomes aware of any
defect in the Project construction or design.
5. Designate a Representative with authority to transmit and receive instructions and
information, interpret and define the Client's policies with respect to services
rendered by the Engineer, and authority to make decisions as required for Engineer to
complete services required under this Agreement.
6. Act promptly to approve all pay requests, Supplemental Agreements, or request for
information by Engineer as set out below.
7. Furnish data (and professional interpretations thereof) prepared by or services
performed by others, including where applicable, but not limited to, previous reports,
core borings, sub - surface explorations, hydrographic and hydrogeologic surveys,
laboratory tests and inspection of samples, materials and equipment; appropriate
professional interpretations of the foregoing data; environmental assessment and
impact statements; property, boundary, easement, right -of -way, topographic and
utility surveys; property description; zoning, deed and other land use restrictions; and
other special data.
8. Require all utilities with facilities in the Client's right -of -way to locate and mark said
utilities upon request, relocate and /or protect said utilities as determined necessary to
accommodate work of the Project, submit a schedule of the necessary
relocation/protection activities to the Client for review and comply with agreed upon.
schedule.
Exhibit B — Client Responsibilities Page I Of 2 1tCOSSHARE011 S( ,,cedlCompany',Pacific DatalUs DatasEngj..,mg120131E hR- 040813A.
9. Review all reports, sketches, drawings, specifications and other documents prepared
and presented by the Engineer, obtain advice of legal, accounting and insurance
counselors or others as Client deems necessary for such examinations and render in
writing decisions pertaining thereto.
10. Where appropriate, endeavor to identify, remove and/or encapsulate asbestos
products or materials or pollutants located in the project area prior to accomplishment
by the Engineer of any work on the Project.
11. Provide record drawings and specifications for all existing physical plants of facilities
which are pertinent to the Project.
12. Provide the foregoing in a manner sufficiently timely so as not to delay the
performance by the Engineer of the services in accordance with the Contract
Documents.
13. Engineer shall be entitled to rely on the accuracy and completeness of information or
services furnished by the Client or others employed by the Client. Engineer shall
endeavor to verify the information provided and shall promptly notify the Client if the
Engineer discovers that any information or services furnished by the Client is in error
or is inadequate for its purpose.
14. Client shall bear all costs incidental to compliance with the requirements of this
article.
Exhibit B — Client Responsibilities Page 2 of 2 vv COSSBARE01 vSharedvConxpanyvPacific DatavUerDatav Engineering v2013vExhB- 040813.doc
C.1
WSB & ASSOCIATES, INC.
EXHIBIT C
SCOPE OF WORK
SCOPE OF GENERAL CITY ENGINEERING SERVICES
C.1.1 GENERAL CITY ENGINEERING (RETAINER) SERVICES
C.1.1.1 Attend regularly scheduled City staff meetings on a weekly basis
(Generally on days of Engineer office hours). Designated City
Engineer provide in -house office hours two days per week,
supplemented by other engineering staff up to one day per week, as
needed.
C.1.1.2 Attend City Council and advisory commission meetings as needed.
C.1.1.3 Collaboration with Public Works as necessary.
C.1.1.4 Advise the City Administrator, Public Works Director, and other City
staff related to engineering issues.
C.1.1.5 Review building permits as needed.
C.1.1.6 Preliminary meetings with land use applicants and potential
developers.
C.1.1.7 Respond to constituent requests and issues as directed by staff.
C.1.1.8 Coordinate charge back costs related to land use and developer
projects.
C.1.1.9 Act as the City's liaison with other agencies.
C.1.1.10 Municipal State -aid system management.
C.1.1.1.1 Identification of grant and funding opportunities for local
improvements.
C.1.2 OTHER GENERAL CITY ENGINEERING SERVICES
C.1.2.1 Additional general engineering services as directed by the City Council
and Administrator that are not included in Section C.1.1 will be billed
on an hourly basis according to Engineer's current fee schedule.
C 1. 2.2 Review of development and land use projects will be completed on an
hourly basis as needed.
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WSB & ASSOCIATES, INC.
EXHIBIT C
SCOPE OF WORK
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WSB & ASSOCIATES, INC.
EXHIBIT C
SCOPE OF WORK
C.2 PROJECTS
C.2.1 PRELIMINARY REPORT /STUDY PHASE
Subject to further clarification and refinement on a project -by- project basis, the
Engineer shall in proper time and sequence:
C.2.1.1 Consult with the City representative to determine the requirements of
the project, review available data, attend necessary conferences, and be
available for general consultation.
C.2.1.2 Advise the City as to the necessity of the City's providing or obtaining
from others data or services and assist the City in obtaining such data
and services.
C.2.1.3 Identify and analyze requirements of governmental authorities having
jurisdiction to approve the design of the project and participate in
consultations with such authorities.
C.2.1.4 Make such preliminary studies, layouts, or field surveys to verify and
supplement existing elevation and topographic information and
preliminary cost estimates.
C.2.1.5 Assist the City in obtaining reasonable subsurface investigations as
required for the preparation of the feasibility report.
C.2.1.6 Prepare a feasibility report in sufficient detail to assist the City with
decision making. The report will include schematic layouts, sketches,
conceptual design criteria with appropriate exhibits to indicate the
considerations involved (including applicable requirements of
governmental authorities having jurisdiction over the project),
preliminary estimate of project cost, estimated assessments,
preliminary identification of right -of -way and easement requirements,
and the Engineer's conclusions and recommendations.
C.2.1.7 Furnish copies of the feasibility report documents and review the
feasibility report with City staff.
C.2.1.8 If required, the Engineer shall present the feasibility report to the
proper reviewing agencies and to the City Council. The Engineer shall
attend the public hearing for the project.
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WSB & ASSOCIATES, INC.
EXHIBIT C
SCOPE OF WORK
C.2.2 FINAL DESIGN PHASE
Subject to further clarification and refinement on a project -by- project basis, the
Engineer shall, in proper time and sequence:
C.2.2.1 On the basis of the accepted preliminary design documents and the
current opinion of probable cost, prepare contract documents
consisting of final drawings and specifications to show and describe
the scope, extent, and character of the work to be furnished and
performed by Contractor(s) including Advertisement for Bids,
Instructions to Bidders, Bid Form, Form of Agreement, Performance
and Payment Bond Form, General Conditions, Special Conditions, and
Technical Specifications.
C.2.2.2 Provide technical criteria, written descriptions and design data for use
in filing applications for routine permits or obtaining approvals of such
governmental authorities as have jurisdiction to approve the design of
the project, and assist the City in consultations with appropriate
authorities. The Engineer shall prepare and submit all permit
applications to the appropriate agencies. The City shall be responsible
for all permit fees.
C.2.2.3 Advise the City of any adjustments to the latest opinion of probable
cost caused by changes in extent or design requirements of the project
and furnish a current opinion of probable cost based on the drawings
and specifications.
C.2.2.4 Prepare for review and approval by the City, its legal counsel and other
advisors contract agreement forms, general conditions, supplementary
conditions, bid forms, advertisement for bid and instructions to
bidders, and assist in the preparation of other related documents.
C.2.2.5 Furnish copies of the above documents and of the drawings and
specifications and present and review them with the City. Make
revisions and adjustments as required following review by the City.
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WSB & ASSOCIATES, INC.
EXHIBIT C
SCOPE OF WORK
C.2.3 BIDDING PHASE
Subject to further clarification and refinement on a project -by- project basis, the
Engineer shall in proper time and sequence:
C.2.3.1 furnish plans and specifications for agency review and furnish copies
to the City for bidding and construction purposes as a part of this
Contract.
C.2.3.2 Issue addenda as appropriate to interpret, clarify, or expand the bidding
documents.
C.2.3.3 Assist the City in obtaining and evaluating bids and awarding contracts
for the construction of the project.
C.2.3.4 Consult with and advise the City as to the acceptability of
subcontractors, suppliers, and other persons and organizations
proposed by the prime contractor(s) (herein called "Contractor(s) ") for
the portions of the work as to which such acceptability is required by
the bidding documents.
C.2.3.5 Consult with and advise the City concerning and. determining the
acceptability of substitute materials and equipment proposed by
Contractor(s) when substitution prior to the award of contracts is
allowed by the bidding documents.
C.2.3.6 Attend bid opening and prepare bid tabulation sheets.
C.2.4 CONSTRUCTION PHASE
Subject to further clarification and refinement on a project -by- project basis, the
Engineer shall:
C.2.4.1 Consult with and advise the City and act as the City's representative as
provided in the contract documents, which may not be modified to
affect Engineer's responsibilities except by written agreement signed
by the City and the Engineer.
C.2.4.2 Conduct pre- construction conference to be attended by the Contractor,
City, and others as may be requested by the City.
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WSB & ASSOCIATES, INC.
EXHIBIT C
SCOPE OF WORK
C.2.4.3 Make visits to the site at intervals appropriate to the various stages of
construction to observe as an experienced and qualified design
professional the progress and quality of the executed work of the
Contractor(s), and to determine if such work is proceeding in
accordance with the contract documents. During such visits and on the
basis of the on -site observations, the Engineer will keep the City
informed of the progress of the work and will endeavor to identify for
the City defects and deficiencies in the work of the Contractor(s). This
agreement does not require the Engineer to evaluate contractor's safety
methods. It is agreed that safety matters are Contractor's responsibility
and that the Engineer shall be responsible only for the acts or
omissions of its own employees. The Engineer may disapprove work
as failing to conform to the contract documents. The Engineer shall
not have control or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or
for safety precautions and programs in connection with the work. The
Engineer shall be obligated, however, to disclose known dangerous
circumstances to the City.
C.2.4.4 Review samples, schedules, shop drawings, the result of tests and
inspections, and other data which the Contractor is required to submit,
but only for the conformance with the design concept of the project
and compliance with the information given in the contract documents,
(but such review shall not extend to means, methods, sequences,
techniques, or procedures of construction or to safety precautions and
programs incidental thereto). The Engineer shall receive and review
(for general content as required by the specification), maintenance and
operating instructions, schedules, guarantees, bonds, and certificates of
inspection which are to be assembled by the Contractor in accordance
with the contract documents.
C.2.4.5 Issue all instructions of the City to Contractor; issue necessary
interpretations and clarifications of the contract documents and in
connection therewith prepare change orders as required for the City's
approval and have authority, as the City's representative, to require
special inspection or testing of the work.
C.2.4.6 Review the Contractor's application for payment, determine the
amount owing the Contractor and make recommendations to the City
regarding the payment thereof.
Exhibit C— Scope of Work Page 6 of
General Svcs Sc p�-040813 do
WSB & ASSOCIATES, INC.
EXHIBIT C
SCOPE OF WORK
The Engineer's recommendations are based on on -site observations as
an experienced and qualified design professional. The
recommendations by the Engineer constitute a representation to the
City that to the best of their knowledge, information and belief, the
work has progressed to the point indicated on said application and the
quality of work is in accordance with the contract documents, subject
to the results of any subsequent test called for by the contract
documents and any qualifications stated in his recommendations.
C.2.4.7 Conduct, in the presence of the designated representative, a site visit to
determine if the project is substantially complete and conduct a final
site visit to determine if the work has been completed in accordance
with the contract documents. Such site visits may include
representatives from the City and /or other involved governmental
agencies. If the Contractor has fulfilled all of his obligations, the
Engineer shall give written notice to the City and the Contractor that
the work is acceptable for final payment.
C.2.4.8 The Engineer shall not have control or charge of and shall not be
responsible for construction means, methods, techniques, sequences or
procedures, or for safety precautions and programs in connection with
the work. The Engineer shall be obligated, however, to disclose
known dangerous circumstances to the City.
C.2.4.9 The Engineer shall furnish the City with a list detailing final quantities
and costs in a letter stating to the best knowledge of the Engineer that
the work is in compliance with the plans, specifications and change
orders.
C.3 SCOPE OF SERVICES FOR DEVELOPMENT /APPLICATION REVIEW
Subject to further clarification and refinement on a project -by- project basis, the Engineer
shall:
C.3.1 Following notice from the City Administrator or City Council, review the platting,
concept, design, plans and specifications for Development Projects to determine
that they comply with those written City Standards that have been approved by the
City Council for such projects. Upon completion of the review, submit a written
report to the City Council to assist the applicant and the City Council in making
decisions regarding the proposed Project.
ExhibitC — Scope of Work Page 7of7auo a,a,��aseun� os.e,g„is�s„gsrr«„io,�� xeuecFa eom�.anooksrzntaw9sedc.
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WSB & ASSOCIATES, INC.
EXHIBIT C
SCOPE OF WORK
C.3.2 Inform the City of the progress of each Development Project under construction.
The report should include budget, schedule and progress information.
C.3.3 Submit a written report to assist the City Council in determining that the project
has been completed according to the approved plans. The Engineer shall acquire
from the developer or the developer's engineer plans of the work that have been
revised to show "as constructed" conditions, said plans to be submitted to the City
within 90 days following completion of the project.
Exhibit C — Scope of Work Page 8 of 8c:vi) w.-.t ,., dSeui„ g.,\�(,s.., gu, uv. �aiSdtinprrunporwymteimtFiles\Cmttmt .ottuwkvsrztuaw9s\F.xha
Genernl Svcs Scop,040813,doc
WSB & ASSOCIATES, INC.
EXHIBIT D
COMPENSATION
D.1 The City shall pay the Engineer for Basic Services rendered on the basis of a negotiated
lump sum fee, on an hourly basis, or as a percentage of the construction cost, as mutually
agreed to and deemed fair and reasonable for the particular work to be performed. The
method of payment will be determined at the start of the project.
Engineer's current fee schedule with hourly rates is attached to this contract as Exhibit F.
The rate schedule is for 2013, and will remain in effect for services rendered through
December 31, 2013.
The retainer amount will be reviewed with the City annually from a scope and
compensation perspective. Any adjustments to the retainer scope and compensation must
be approved by the City Council.
The fee schedule will be evaluated on an annual basis by the Engineer and adjusted to
account for inflation and other factors. The Engineer will submit a revised fee schedule
prior to November 15 on an annual basis.
The following represents the compensation terms:
D.1.1 GENERAL CITY ENGINEERING SERVICES
D.1.1.1 GENERAL SERVICES VIA RETAINER.
Engineer will be compensated for City Engineering services based on a fixed
monthly retainer payable in the month following the month in which services are
rendered. The Engineer will charge the City $48,000 ($4,000 per month) for April
1, 2013, to March 31, 2014.
These services are outlined in Exhibit C.I as acting City Engineer for the City.
D. L L2 OTHER GENERAL ENGINEERING SERVICES
If Engineer is performing services not included in the City Engineer services via
retainer, services shall be charged based on Engineer's Fee Schedule.
ExhibitD - Compensation Page Iof3 D -G�, �.,[S—F—oaos1s.du
D.1.2 PROJECTS
Compensation for specific studies or the design and construction of City
improvements will be determined on a project -by- project basis. The proposed
compensation will be detailed within a written letter proposal submitted by the
Engineer to the City prior to beginning work. If the scope of the project changes
after it is authorized, the Engineer will discuss it with the City and determine an
appropriate fee modification. Typically, project fees are billed either as lump
sum, hourly not -to- exceed, or a percentage of the construction cost as negotiated
with the City.
D.1.3 DEVELOPMENVAPPLICATION REVIEW
Services related to development review or review of other applications, will be
completed by the Engineer on an hourly basis as needed. For items such as traffic
studies, environmental reviews, and other more - defined items related to
development review, the Engineer will establish a scope and fees for ease of
tracking against escrow account balances.
D.1.4 OTHER COMPENSATION
D.1.4.1 INDEPENDENT CONSULTANTS
The cost of services performed by independent consultants or agencies for
environmental evaluation, soil testing, laboratory services, or other services will
be billed to the City at the Engineer's cost with no markup.
D.1.4.2 PAYMENT FOR REVISIONS OR OTHER WORK
If the City directs that revisions be made to the plans and specifications following
approval of the plans and specifications by the City or if the City Council directs
Engineer to perform additional work, the Engineer shall be compensated for the
cost of such revisions at the hourly fee.
D.1.4.3 RECEIPT OF PAYMENT
In order to receive payment for services, the Engineer shall submit monthly
invoices describing in detail the services performed in accordance with this
contract. Separate statements shall be submitted for each project or a detailed
breakdown shall be furnished showing the distribution of charges to each project.
The City shall pay Engineer upon receipt of each monthly invoice. For hourly and
percentage of construction cost contracts, the personnel who worked on the
project shall be included. Construction services shall include daily reports
detailing the time for each day that the individual was working on the project. All
invoices will include the City representative who authorized the work.
Exhibit D - Compensation Page 2 of 3 not,wUw,Dat Tnglnemi,,gv2013\sxi, S... F 04os13.aoc
D.1.4.4 EXPENSES
Engineer shall be reimbursed for reasonable expenses related to the scope of
services of this contract and /or individual projects. The Engineer shall be
reimbursed for the actual cost of the expenses, without markup. Typical expenses
include, but are not limited to, the following:
• Permit fees
• Plan and specification reproduction fees
• Costs related to the development of project photos
The following shall not be considered reimbursable expenses:
• Mileage
• Mobile phone usage
• Computer equipment time
• Preparation and reproduction of common correspondence
• Mailing
Exhibit D - Compensation Page 3 of 3 \,cossarIZEOMh,—&C , p.ny,e.6&D.„�,\U- D.I,,q;,,gm—mgr 2013 \F,'A D -Q .—IS—F-040813.d.o
WSB & ASSOCIATES, INC.
EXHIBIT E
INSURANCE SCHEDULE
GENERAL LIABILITY
Carrier: The Travelers Indemnity Company
Type of Insurance: Commercial General Liability
Coverage: General Aggregate $2,000,000
Products- Comp /Ops Aggregate $2,000,000
Personal & Advertising Injury $1,000,000
Each Occurrence $1,000,000
AUTOMOBILE LIABILITY
Carrier: The Travelers Indemnity Company
Type of Insurance: Hired Autos
Non -Owned Autos
Coverage: Combined Single Limit $1,000,000
WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY
Carrier: Travelers
Coverage Statutory
Each Accident $ 1,000,000
Disease - Policy Limit $ 1,000,000
Disease -Each Employee $ 1,000,000
PROFESSIONAL LIABILITY (ERRORS AND OMISSIONS)
Carrier: XL Specialty Insurance Company
Coverage: $5,000,000 each claim /$10,000,000 annual aggregate
Certificates of Insurance will be provided upon request.
Exhibit Page 1 of I WOSSHARE01 AShaidvC.,panyT.ifi. DAMU. , Da;avEngineei;ngA2013yEdEIA-
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EXHIBIT F
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13�tling RatejHQUr : ;
Principal
$142
m M
Associate
$133
n
Senior Project Manager
$1241$1331$142
M
C
Project Manager
$1091$1161 $124
r
Project Engineer
$941$1011$1091$1161$124
Graduate Engineer
$751$801$851$90
Sr Landscape Architect / Sr Planner / Sr GIS Specialist
$1011$1091$1161$1241$133
Landscape Architect / Planner / GIS Specialist
$621$691$761$831$901$96
Engineering Specialist / Senior Environmental Scientist
$851$901$961 $1021 $1101 $118
Engineering Technician / Environmental Scientist
$491$561$631$691$751$80
Construction Observer
$821$871$921$971$102
Coring Crew
One - Person Crew $155
Two - Person Crew $230
Survey Crew
One- Person Crew $114
Two - Person Crew $149
Three - Person Crew $174
Underwater Inspection Dive Team $400
Office Technician $401$621$721$79
Costs associated with word processing, cell phones, reproduction of common correspondence and
mailing are included in the above hourly rates. Vehicle mileage is normally included in our billing rates,
but can be charged separately if specifically outlined by contract.
Reimbursable expenses include costs associated with plan, specification and report reproduction,
permit fee, delivery cost, etc.
Rate Schedule is adjusted annually.
Each staff person is assigned one billing rate that is commensurate with their experience and expertise.
Multiple rates illustrate the varying levels of experience within each category.
Engineering . Planning . Environmental ® Construction No
No
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