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051413 PK Mins Tour CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK TOUR AND COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, MAY 14, 2013 7:00 P.M. MINUTES PARK TOUR The Commission met at City Hall at approximately 5:45pm. 1. BADGER PARK The fence is leaning at the tennis court. A green wind screen could be added on the north end at some point in the future. Discussion of signage and different colors were suggested. Edmondson offered to repaint the sign. The plan is to redo everything eventually with the reconfiguration of the entire park. The tennis court is settling and cracking in areas. Staff is still waiting to hear from sports groups before the cost analysis is completed to move the sports field orientation. Nielsen reviewed the site plan for the future improvements. The plan is to remove the rink and warming house, turn the play field orientation, add picnic and playground areas, and the tennis court will remain where located. The warming house was viewed. Kjolhaug stated it is important to keep the removal of the hockey rink in Badger Park and the replacement of the hockey rink at some other location tied together. Edmondson stated he wanted a picnic shelter and not a warming house at Badger Park. The low landing on the playground needs to be redone. Is there a need for an inventory of when equipment has been added to the park? It was noted the playground is in good condition. The play field was reviewed. Brown noted the lacrosse teams want the field to be irrigated and are willing to help with the project. Future parking needs near the Southshore Center were discussed. 2. FREEMAN PARK Eddy Station needs to be repainted especially on the east end. Entrance to the building needs mud jacking. There has been a request to use the fire pit, and there are no regulations in place for its use. The fire marshal needs to get involved. Buckthorn removal was discussed. Focus has been on new trails, and there is a need to not lose focus on maintaining the current trails. The Freeman shelter needs to be shingled. The fascia was replaced. It was suggested a rubber surface be in the playground rather than wood chips or pellets. There are two different vendors supplying playground equipment, and parts have been hard to get at times. Brown suggested the edges around the parking lot be cleaned up near the ball field and it be seeded. The Babe Ruth field fence is bowed. There has been a request for a 12’ fence. Brown stated we are responsible for maintaining equipment and should ask them to pay for additional fencing. The community garden site was visited. 3. CATHCART PARK Parking on grass during events is always a problem. The message boards are empty and need locks. Events and emergency information should be posted. The border stakes around the playground border are coming up. Drainage issues were discussed. Basketball backboards are needed and have been ordered. 4. CRESCENT BEACH Will be visited in June due to lack of time. The Commission adjourned to their regular Park Commission Meeting. PARK TOUR AND COMMISSION MINUTES TUESDAY, MAY 14, 2013 5 PAGE 2 OF 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:50 p.m. A. Roll Call Present: Chair Quinlan; Commissioners Edmondson, Kjolhaug, Hartmann, ; Mangold, Dietz, and SawtellCity Council Liaison Siakel; City Planner Nielsen and Public Works Director Brown Absent: None B. Review Agenda Edmondson moved to approve the agenda as written. Mangold seconded the motion. Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of April 9, 2013 Commissioner Kjolhaug moved to approve the minutes of the April 9, 2013 meeting as amended: Dietz clarified his discussion of alcohol sales in the park. Mangold seconded the motion. Motion carried. 3. MATTERS FROM THE FLOOR There were none. 4. HOCKEY RINK PRESENTATION BY SPORT RESOURCE GROUP Ben Mazzito, representative of Sport Resource Group presented information on new hockey rink board construction materials. He noted there is a 3-year warranty. He stated he has never seen the material break. He discussed installation. He stated adaptable fencing can be added to the top. He stated the boards can be torn down when not in use. He discussed ground preparation prior to installation noting a little bit of leveling would be required. He also discussed how the area is flooded and the need for a rink liner. Mangold asked what kind of access panel is installed. Mazzito discussed the access panel which is installed. He noted a 12’ section can be removed in order to access the rink to flood. He stated the cost is $60-65/l.f. for regular resin and $70/l.f. for winter weight which is more durable. He discussed weight and time needed to install the rink. He stated panels are interchangeable. He discussed the bracing panels. He distributed pictures of examples of rinks. Quinlan noted the rink would cost around $37,000. Brown asked that a sample of the material be provided. Mazzito stated separate sections can be replaced as needed. Quinlan asked how many customers use it as a portable facility. Mazzito stated the majority purchase to use it as a portable, and many keep it up. Edmondson suggested the City of Minneapolis be contacted regarding their rinks to see how they like it (Bob Nielsen). Brown asked what the lead time is for delivery. Mazzito stated delivery in PARK TOUR AND COMMISSION MINUTES TUESDAY, MAY 14, 2013 5 PAGE 3 OF Minnesota is not an issue. He believed it could be delivered the next day in some cases if it is in stock. 5. PARK TOUR DISCUSSION Badger Park – options for skating pond and new orientation of play field. Discussion is to keep the tennis court where it currently exists. The warming house will be removed as none of the plans keeps it. There are maintenance and safety concerns associated with it. Edmondson brought up moving it to Manor Park. Dietz stated he believed signage might be the solution to get to the Southshore Center rather than straightening the road. Nielsen stated it is more of an issue of tying the two facilities together to provide smoother approach. He stated it would be a cost issue. Shifting the road would make for a gentler slope as well. He agreed it would eat up some of the green space to shift the road. He noted it is also hard to landscape now. Freeman Park – Eddy Station building needs painting especially on the east side. Edmondson noted the previous paint job should have lasted longer. Quinlan asked if the gutters can be painted, and Edmondson indicated they cannot. He stated if the color is changed, it should brand with others in the parks. Quinlan noted mud jacking is needed on the north side. Brown stated the mud jacking is the quick fix. Hartmann noted there isn’t any caulking either. Brown stated ground water is an issue in Freeman Park. There was discussion about the fire pit and whether it should be used. There are no regulations in place for its use, and this needs to be addressed. Trails need to be maintained on a regular basis. Quinlan stated that should be added to the CIP when discussions are held this summer. It was noted the park shelter roof is planned for replacement in 2016, but he foresaw it being done sooner rather than later. He stated he can review costs to have it taken care of sooner. Commissioners discussed the community garden location, and it was the general consensus the plots should be laid out at an angle. Siakel stated it should be left to the staff’s discretion to design the layout. Brown stated something will be designed that matches the surroundings better and is more aesthetically pleasing. The power line will be signed. Cathcart Park – Message boards should be utilized and promote events. Locks are needed. General information sheet is needed with regular regulations, hours, emergency information. New backboards have been ordered and will be shipped soon. Staff will install them. The path is in sad shape from the playground to the parking lot. Brown stated the border around the playground needs to be pounded down. The parking on the grass cannot be controlled. 6. UPDATE ON FREEMAN PARK BALL FIELD NO. 2 FENCING Quinlan stated fencing was discussed recently with the baseball groups who requested 12’ fencing along the perimeter of the outfield. He suggested they be asked to contribute financially. Brown noted the groups indicated they don’t have any money to pay for the fence. He discussed problems with getting vendors to provide quotes for the fence. Quinlan suggested the Commission offer to replace a 6’ fence. Brown stated that there is a 12’ fence along the foul lines now that would need to be replaced at that height. Nielsen stated the money is still an issue. He stated we will replace what is currently there. He noted Brown had suggested a bottom rail also be provided. Brown indicated his quote includes the bottom rail. He stated he would provide hard facts at the next meeting. Kjolhaug asked what the current protocol is, whether the City is required to provide everything. Nielsen stated it works different ways PARK TOUR AND COMMISSION MINUTES TUESDAY, MAY 14, 2013 5 PAGE 4 OF where the groups fund certain improvements and not others. He believed when they want something more than what is there, they should be asked to help pay. Hartmann asked if there are legal requirements for fence heights. Brown stated there are different standards for Babe Ruth. Brown stated staff has the direction to go forward and get the differential cost for a 6’ and a 12’ fence installation and then ask the groups how much they are willing to give. Hartmann stated replacing what is there is one thing, but being asked to add improvements is another. Kjolhaug stated he would like to see the policy at the next meeting so we are all aware of what it says. 7. SERVING ALCOHOL IN THE PARKS Quinlan stated there is a need to come up with a firm recommendation relating to serving alcohol in the parks. Three options are: keep things as is, allow consumption, or allowing sale and consumption. Various cities were polled to see what they offer and information has been provided this evening. Quinlan asked if there is a consensus. Nielsen stated they tend to side towards no alcohol allowed in the parks. Quinlan noted Commissioners had varying opinions at their last meeting. Edmondson stated it is all about special events. He questioned whether adding the element will draw more participation. He believed that it should be specified for city of Shorewood only at special events and not be allowed for individual users. He believed it should be consumption only and no sales. Dietz asked for clarification of who is bringing in this request. Nielsen stated when the Hoedown was first being planned, the Legion had indicated that a beer tent be installed. The Legion has indicated they would be interested. Nielsen stated it is too late for this year. Siakel suggested it be limited to just this location for just a couple events. Edmondson moved to recommend allowing a pilot program for consumption and sales at City-sanctioned events. Kjolhaug seconded the motion. Motion failed 3-4. 8. BADGER PARK DESIGN DISCUSSION FROM PARK TOUR Quinlan stated the biggest discussion point now is hinging on the location of the football field. He asked the Commission to determine where they want it to be. He also noted no cost estimates are available at this time. Hartmann stated she didn’t think a decision can be made until cost estimates are available. Nielsen stated they are waiting to hear back from the sports groups about the field orientation. He stated numbers will be provided at the June meeting. Quinlan asked if there is a preference for the orientation to east/west at all. Mangold believed the orientation is much better with the field changed. Sawtell agreed it will flow very nicely. Hartmann agreed. Quinlan believed it is an excellent choice. Mangold questioned the expansion of the parking lot at the Southshore Center. Nielsen stated it could double them. A more detailed plan will be forthcoming. He stated there is a meeting planned next week to discuss the future of the Center, and that discussion could have a bearing on this. In response to a question from Edmondson, Nielsen discussed a possible location for a future picnic shelter that might also be used as a warming house. Edmondson stated a shelter is needed in Badger Park no matter what happens. He stated he is very pleased with the new design. Kjolhaug stated he likes the field orientation. He stated we need to be careful about losing park space to provide additional parking. He stated it is important to keep the hockey rink and the replacement tied together as part of this future development. Dietz stated the east/west orientation is much better. He stated it is also worth considering leaving the playground where it is now. He would also prefer spending more money on signage rather than reconfiguring the road to the Southshore Center. Dietz also suggested bike racks be added to all the parks. Siakel PARK TOUR AND COMMISSION MINUTES TUESDAY, MAY 14, 2013 5 PAGE 5 OF stated parking is really an issue for the Southshore Center, and there isn’t enough parking to meet the needs of what is currently there. She stated there are far more events for others than just seniors. Quinlan summed up what will be at Badger Park. Nielsen stated the plan will be refined and figures will be provided. He didn’t anticipate the orientation will impact play in any way. 9. UPCOMING PARK SUMMIT MEETING ON MAY 21 Quinlan reminded members of the date for the quarterly park summit meeting. Nielsen stated a “save the date” notice was sent to participants. Possible agenda items were discussed. 10. NEW BUSINESS None 11. STAFF AND LIAISON REPORTS/UPDATES A. City Council Siakel discussed recent City Council activity. B. Staff Nielsen stated the City Attorney has provided data practices information which is geared more towards City Council. He has indicated they can all be applied to Commissions and will be provided at a future date. Financial information update was also provided for review. 12. ADJOURN Edmondson moved, Mangold seconded, to adjourn the Park Commission meeting of May 14, 2013, at 10 p.m. Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder