08-13-13 Park Comm Agenda PacketCITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, AUGUST 13, 2013 7:00 P.M.
AGENDA
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Quinlan (August)
Edmondson (October)
Kjolhaug (June)
Hartmann (May)
Mangold (September)
Dietz (April & November)
Savaell (July)
B. Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of July 9, 2013 — (Att. - 42A)
3. MATTERS FROM THE FLOOR
4. INTRODUCTION OF CITY ADMINISTRATOR, BILL JOYNES
5. CIP DISCUSSION — (Att. - 45)
6. REVIEW AGENDA FOR UPCOMING PARK SUMMIT MEETING TUESDAY,
AUGUST 20TH — (Att. 46)
7. REVIEW ALTERNATIVES FOR EDDY STATION — (Att. - 47)
8. UPDATE ON FENCING FOR BABE RUTH BALL FIELD — (Att. - 48)
9. CATHCART PARK SCHEDULING AND PARKING ISSUES — (Att- 49)
10. REVIEW COPY OF MAINTENANCE AGREEEMENT FOR GIDEON GLEN —
(Att. -410)
11. RECAP FROM CITY COUNCIL MEETING OF AUGUST 12TH ON CONCEPT
PLAN FOR BADGER PARK — (Att. - #11)
12. NEW BUSINESS
13. STAFF AND LIAISON REPORTS /UPDATES
(S'taff reports and updates are not meant for discussion. Discussion items will be listed
as part of new or old business.)
A. Citv Council
B. Staff
a. Update on Trails
b. SSCC Operating Structure Update
c. Community Garden Fencing
13. ADJOURN
Liaison for Citv Council Meeting on August 26 - Ouinlan
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, JULY 9, 2013
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Quinlan convened the meeting at 7:00 p.m.
A. Roll Call
Present:
Absent:
B. Review Agenda
Chair Quinlan; Commissioners
Mangold, and Saw tell; City Pl,
De Jong
Commissioner Dietz
Sawtell moved to approve the agenda as amended: Item
seconded the motion. Motion carried.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of May 1
B. Park Commission Tour Minutes of June 11,
5755 COUNTRY CLUB RD
SHOREWOOD CITY HALL
7:00 P.M.
olhaug, Hartmann,
d Finance Director Bruce
Liaison
to August meeting. Mangold
Commissioner Edmondson moved to approve the minutes of the May 14, 2013 meeting and the
June 11, 2013 park tour as amended: Kjolhaug stated it is important to keep the removal of the
hockey rink in Badger Park and the replacement of the hockey rink at some other location tied
together. Edmondson stated 'he wanted a'picnic shelter and not a warming house at Badger
Park. Mangold stated the rocks and pebbles at the playground at Manor Park need to be
cleaned of sticks, etc. and should be added as Item J under Manor Park. The rubber mat
should be swept and debris removed. Edmondson noted the skate park has still not been
installed. Nielsen noted the pmts are 'in and the concrete is setting. Kjolhaug stated we also
talked about providing treatment of the water running off the parking lot and talk to MCWD.
Commissioners determined the heading should indicate some of the items listed were mainly
observations. Hartmann seconded the motion. Motion carried.
3. MATTERS FROM THE FLOOR
There Nvere none.
4. INTRODUCTION OF CITY ADMINISTRATOR BILL JOYNES
This item was tabled to the August meeting.
PARK COMMISSION MINUTES
TUESDAY, JULY 9, 2013
PAGE 2 OF 5
_5. GARY EZELL OF JOEY NOVA'S — MOVIE IN THE PARK
Gary Ezell from Joey Nova's discussed his interest in becoming involved in park activities in the Lake
Minnetonka area. He was especially interested in the Movie in the Park planned for September 13.
Quinlan discussed the various events held in the parks and welcomed Ezell's involvement. Edmondson
suggested Twila Grout determine what events Joey Nova's might participate in. Ezell stated he would
be able to provide any kind of food. He stated he is a licensed caterer. Quinlan asked if he has a price
list available. Ezell stated he does and is also in the process of getting a food truck. He stated he could
also promote events on pizza boxes. Commssioners discussed having pizza at the movie in the park.
He stated he would donate ten percent of sales back into the parks, Quinlan encouraged Ezell to work
with Twila on details. Kjolhaug asked if there are any obligations to invite any other establishments.
Nielsen stated the seniors sell popcorn last year and will continue to'do that.
Kjolhaug moved to recommend Joey Nova's sell pizza and beverages at the Movie in the Park
on September 13. Hartmann seconded the motion. Motion carried.
6. DISCUSS PARK TOURS OF JUNE 11, 2013
A list was compiled of all the items identified during both park tours and has been provided. Kjolhaug
suggested each item be reviewed and clarified.
Silverwood: Hartmann suggested an Eagle Scoi
basketballs from traveling down;the hill. Nielsen st
over the summer. He suggested tho list be prioriti
items and items that vwuld.,be included in the CIP.
items that should be completed this year. Quinlan
issue. Edmondson noted there is an additional reta
Nielsen noted «ater funds might be, used ' for that r
moved to the CIP.
1ject could be to provide landscaping to block
he intent is 16 program the maintenance items out
He clarified the difference between maintenance
missioners reviewed the list to come up N-, th 5 -6
the retaining wall repair would be a maintenance
wall that is in disrepair near the pump building.
rather than park funds. The ball barrier N -611 be
Skate. Park. Skate board repair is a maintenance issue and should be a high priority. Kjolhaug believed
screening the skate park from the highv,av should be discussed. Quinlan stated it should be under the CIP
discussion later in the meeting. Message boards N -611 be maintained and locks installed. Commissioners
discussed concernn about gardeners throvng rocks from the gardens out onto the grass. Rules for
gardeners should include information about what to do N-, th rocks.
Eddy Station: The painting N -611 be taken off the list. A recommendation has been made to replace the
siding rather than painting it and N -011 be a CIP item. Edmondson stated he would like to see a bid for
residing vs. repainting and would help N-, th consulting so the right choice is made. Nielsen stated
alternatives would be brought back to the Commission for consideration. He suggested this item be
continued to the August meeting. Quinlan believed mud jacking is a maintenance item. Nielsen stated
quotes are being solicited, and this should be a high priority item.
Freeman Park: Quinlan noted there have been requests to use the fire pit. Savaell stated the concern is
people could use it without permission. Quinlan suggested there be something on the bulletin board that it
cannot be used. Kjolhaug stated he would like to add trail maintenance on the list. Nielsen stated whether
PARK COMMISSION MINUTES
TUESDAY, JULY 9, 2013
PAGE 3 OF 5
it is maintenance or a CIP item depends on what extent of wvork needs to be done. It will be added to the
maintenance list for now. Quinlan asked if there has been any further action on the 12' fence request.
Nielsen stated the City is cavilling to replace the fence at the height that is currently there, and if something
higher is needed, Babe Ruth league should pay for it. If anything is done, it wvould be after the season is
over. He stated he wvould have further information at a future meeting.
Badger Park: Mangold stated the rubberized landing on the playground equipment needs to be replaced.
Nielsen stated that should be a high priority item. If the wvork can be contracted out, that wvould be the
preference.
Manor Park: Gutters are needed on the south side of the shelter was determined to be a maintenance
issue. Commissioners discussed providing wvater for the garden which will be-a :maintenance issue. Tennis
court backboard wiill be a lower priority. Correction should be made to the park tour minutes to note it is a
tennis court backboard and not a basketball backboard. Kjolhaug brought up the water quality in the pond.
Nielsen stated he has it under the CIP as a next year project,
Cathcart Park: Stakes around the playground border needto be pounded down. Nielsen stated it wvould
be fixed the next day. Commissioners discussed parking on the grass: Nielsen suggested signs be placed to
prohibit parking. He also believed scheduling needs to be addressed as wvell as it could be overuse of the
park. Quinlan suggested this be discussed further at the next meeting. Kjolhaug asked when the
backboards wiill be installed. Nielsen stated he ws unsure of when it will be done.
Gideon Glen: Orange fencing needs to be removed.
believed it should be treated for wveeds in order to m�
eroding. Nielsen stated the fericittg is probably still t
might be the solution. Kjolhaug asked for clarificat o
stated it wiill be maintained as a prairie. The questioi
subsequent amendment to the" maintenance agreement
vegetation. Nielsen stated he would provide a, cola} of t
ielsen discussed trail maintenance at the site. He
it look like d path. Hartmann noted the trail is
re in order to address erosion and maybe rip rap
of who is responsible for the vegetation. Nielsen
.s who is responsible. Nielsen stated there wvas a
nth the MCWD regarding who will maintain the
maintenance agreement at the next meeting.
he would like std f's estimation of when the items can be completed as identified above.
7. PLAN FOR PARKING LOT AND SIGNAGE AT GIDEON GLEN
Commssioners reviewed the sketch provided of a possible parking lot at Gideon Glen. Nielsen stated
from a space standpoint, there is room for bus parking while there is not room from a topographical
standpoint. He discussed options. He noted turning radiuses are too tight. The bus could back onto
the trail if needed. He suggested the parking spots be oversized. Commissioners and staff discussed
parking options. Mangold believed a parking lot isn't necessary. Nielsen stated the three parking spots
fit well onto the site. He suggested field trips not go as a group and rather smaller groups be
welcomed there. Hartmann suggested a more passive material be used for the parking lot. Nielsen
stated we are proposing Class 2 at this point. He discussed the cost of constricting the parking lot at
$5000 to $6000, and signage will be well below the $20,000 budgeted. Kjolhaug stated this is an
important opportunity for students to visit this area. Nielsen stated he would check with the schools to
see what they like about bus traffic. Commssioners agreed not to force a spot for bus parking.
PARK COMMISSION MINUTES
TUESDAY, JULY 9, 2013
PAGE 4 OF 5
Quinlan agreed we should move forward with the parking lot. Hartmann asked if the Watershed
should be contacted about the parking lot. Nielsen stated it part of the partnership agreement to let
them know. A permit is not needed. Mangold stated he would like the quotes to come back for
review. Nielsen stated maintenance for the park might be funded through storm water maintenance.
He stated this item would be brought back to the August meeting for further discussion. Kjolhaug was
concerned about delaying the parking lot.
Edmondson moved to recommend three parking spots be constructed and new signage installed
not to exceed $15,000. De Jong stated this project is not on the Council's list of projects that do
not need their approval. Sawtell seconded the motion. Motion carried 5 -1. Mangold voted
against the motion.
Nielsen noted the wording on the sign needs to be reviewed by the Watershed. Edmondson stated he
would like to see where the sign will be located. Nielsen noted the area between, the parking lot and
the trail.
8. BADGER PARK DESIGN DISCUSSION FRO
Nielsen stated he met with football and lacrosse representatives who were very receptive to the layout.
He stated he would like to take the concept to the City Council with the Comnussion's
recommendation. He stated it is important to get the numbers together as we approach the budget
planning season. Nielsen stated there is still talk about heaving, the playground where it is currently
located. Mangold believed the current playground will need to be replaced whether it is moved or not.
Sawtell moved to recommend approval of the Badger Park design concept and staff should
pursue getting costs for proceeding. Mangold seconded the motion. Kjolhaug stated he would
like to attach relocating the hockey rink will be moved. Nielsen stated the monies are
earmarked for a new hockey rink but not where it will be. Motion amended to reflect said cost
of moving the hockey rink be budgeted. Amended motion seconded. Motion carried 5 -1.
Hartmann voted against the motion. -
9. MANOR PARK TENNIS COURT UPDATE
Nielsen stated the edges on the tennis court at Manor Park were discussed during the park tour where it
appears to have an, unfinished' appearance. He noted the court in Eden Prairie is the same. He
recommended the edges be straightened and remove the portions that make it appear to be zig zagged. He
noted the amount removed 1 -711 be enough to make it appear squared. Quinlan was concerned about safety
issues should this be done. He believed the gap might be more dangerous. He felt it should be left the way
it is. Savaell stated there were also concerns about striping for pickle ball. Nielsen stated if it becomes an
issue where two games need to be played at once, it can be restriped next year. Quinlan stated removing
the teeth should be added as a maintenance item as time allows.
PARK COMMISSION MINUTES
TUESDAY, JULY 9, 2013
PAGE 5 OF 5
10. OPERATING STRUCTURE OF THE SOUTHSHORE COMMUNITY CENTER
Quinlan stated there have been discussions at the City Council level relating to the operation of the
Community Center. He asked if any decisions have been made and how it affects the parks. Nielsen stated
there are now representatives from each South Lake community to attend meetings and make decisions and
help out with long -term maintenance. He stated there has been some discussion with Excelsior about
sharing a park coordinator /community center director position. Quinlan suggested a Park Commissioner be
on the committee which has been formed to discuss the Center's future.
11. NEW BUSINESS
None
12. STAFF AND LIAISON REPORTS /UPDATES
A. City Council
Nielsen stated the skate park fence should be completed this week. Feasibility studies have been ordered
for the trails along Mill Street and in the Galpin Lake area. In response to a question from Savaell, Nielsen
explained the purpose of a feasibility study. He discussed the progress of the trails along Smithtown Road.
B. Staff
Commissioners discussed the CIP report and Genes
for 2014. Mangold stated he would like an actual li,
life it has. De Jong noted the budget on part time l
March. In response to a question �frorn Mangold, N
the Rustic Road culvert.
11. ADJOURN
10:04 p.m. Motion carried.,
RESPECTFULLY SUBMI
Clare T. Link
Recorder
and ,expenses in 20131 and discussed funding needs
)wing when something was installed and how long a
was exceeded because of additional rink hours into
n stated he would provide additional information on
to adjourn the Park Commission Meeting of July 9, 2013 at
ER
5755 COUNTRY CLUB ROAD e SHOREWOOD, MINNESOTA 55331 -8927 • (952.) 960 -7900
FAX (952) 474 -0128 ° www.ci.shorewood.mn us m cityhaI1@ci.shcrewood.mn.us
TO: Planning Commission, Mayor and City Council
FROM: Brad Nielsen
DATE: . 9 August 2013.
RE: Paris CIP Discussion
FILE NO. Parks (CIP)
As we have progressed with various projects and evaluated various aspects of the Parks CIP; it has
been realized that some of the CIP improvements may be improperly scheduled. Also, some of the
cost estimates from years past are in need of update. For example, the CIP proposes $60,000 for
replacement of the play equipment at Silverwood Park for this year. Our experience (Manor Park)
suggests that play equipment is more likely to cost closer to $100,000. More importantly,
inspection during the park tours revealed the equipment to be in very good condition and
replacement is not likely to be necessary for several years.
The CIP for the next five years is attached as Exhibit A. Exhibit B contains an inventory of park
facilities, including dates of installation and recommended replacement years. These should be
compared and updated, especially the projects for the next 2 -5 years. The CIP will be reviewed in
detail at the September meeting, after which it will be scheduled for adoption by the Council in
October.
Tuesday night's discussion will include items or information the Commission needs for the
September meeting.
Cc: Bill Joynes
Bruce DeJong
Debbie Siakel
1Pr* PRINTED ON RECYCLED PAPER
City of Shorewood, Minnesota
Capital Improvement Program
2013 thru 2017
PROJECTS BY DEPARTMENT
Department Project# Priority 2013 20104 2015 2016 2017 'fatal
_..-- ....... ._____..
4402 - Park Capital Improvement
"UN
Gideon Glen Parking Lot & &gnage
P0003
5
20,000
20.000
Freeman North Playground Equipment
P0102
4
55,000
55,000
Freeman Parking Lot wlMCWD
P0103
5
50,000
50,000
Freeman Picnic Shelter Re -Roof
P0105
4
3,000
3,000
Freeman Park - Eddy Station
P0108
4
8,500
8,500
Cathcart Park - Resurface TenniAaskethall Courts
P0200
1
6,500
6,500
Cathcart Park Hockey Boards
P0201
3
20,000
20,000
Badger Park - Rustic Trail
P0300
3
10,000
10,000
Badger Park Tennis Courts
P0301
2
200,000
8,000
208,000
Badger Park Hockey Rink
P0302
2
200,000
200,000 .
Badger Park Swing Set
P0303
2
12,000
12,000
Badger Park Green Space
P0304
2
20,000
20,000
Badger Park Warming House
P0305
2
80,000
80,000
Badger Park Playground Equipment
P0306
2
65,000
65,000
Manor Park - Versa -Court Tennis Surface
P0400
1
30,000
30,000
Manor Park - Water Source for Garden
P0401
1
8,000
8,000
Silverwood Park- Resurface 112 court
P0500
2
2,000
2,000
Silverwood Park Equipment
P0501
3
60,000
60,000
Skate Park Rehab
P0600
3
75,000
75,000
Skate Park - Community Garden Fencing
P0602
5
5,000
5,000
402 - Park Capital Improvement Total
141,500
652,000
28,500
3,000 113,000
936,000
GRAND TOTAL
141,500
652,000
28,500
3,000 113,000
938,000
Exhibit A
2012 Park Inventory & Priority Needs Assessment
a
1�wo � e(�' O G Q� Q-e e°
q..atht dr Patk. Little League field 1994 4 2019 maint.items nded
25 yr - synth boards
Hockey Rink 1990 3 2015 $20,000
Warming
House /Camper 1978 1 bad
Exhibit B
Tennis Court Signs
1994
1
2009 =,
rehabbed ext. ;
$25,000 original
Tot lot - playground
equipment
Aug -95
4
20 yr +, 2018
small
wish list $75,000?
New Swing SeUtire
Aug -11
5
2036
25 yr
wish list $100,000
Parking Lot redesign
2011
2019
$765
wish list w /MCWD
Parking Lot redo
2017
"'4"'L,,}
$50,000
Do ne
Softball Fields (3
1990
4
2015
25 yr update
wish list
Little League field (2 )
1987
3
fence in bat cage should be
replace every 15 yrs
$15,000
Babe Ruth Field
1990
4 1
4
25 yr update
$25,000
Soccer Fields (6 +)
1990
5
4
25 yr update
new $50,000
Trails
1992
4
4
2025
ppsd $55,000
Volleyball Courts (2 ?)
1994
NA
5
25 yr update
Exhibit B
Eddy Station
2000
4
2009 =,
rehabbed ext. ;
wish list $50,000
Hockey Rink
2009
4"
2013
overlay
wish list $75,000?
Rink or Baseb lights?
2.010
5
2015
wish list
Free Skate
2011
2012
$765
wish list w /MCWD
Parking Lot redo
2017
"'4"'L,,}
$50,000
Do ne
Picnic Shelter
1994
2
2009
roof in 2017?
wish list
Concession stand LL
1994
2
2013
$15,000
wish list
Plaza - tables
amenities
2005
4
2014
$25,000
$15.000
Added tot pieces
replacement pieces
Aug-1 1
4
2036
new $50,000
Gametime $23,000
Tot lot equip South
1990
4
2025
ppsd $55,000
Tot lot equip North
1994
5
2017
55,000
Pond Skating Rinks
1966
5
forever
rehabbed in 1999
Rink lights
1979
3
2008
$43,000 budgetd
Now w Hann Grant
Warming House '
2010
5
insta lled
Play round.equip
.2010-:..
.5
2035
Swing Set
2010
5
2035
25 yr replcmnt
Sport Court
Tennis Court
1
2013
Tennis Court Signs
1989
1
all bad
wish fist
Performance Green
Softball Field
1979
3
25 yr update
`ailvOW66d Pia k
Playground equip
1994
3 -Jan
2013
rough, $60,000
Swing Set
1994
3 to 4
2019
25 yr replcmnt
Sliding Hill /slides
1987
4
metal /replace?
Exhibit B
halt court
completed
Basketball/Tennis
2009
4"
2012,
overlay
installed 201b
Picnic Shelter
2.010
5
2035:
wish list
Benches
none
2012
$765
Skate,
"'4"'L,,}
Do ne
Water Fountain:
5
wish list
Picnic Shelter
2013
$15,000
wish list
Skate Park Surface
2014
$25,000
Skate Park Equip
2001
3
2014
new $50,000
Exhibit B
Condition Scale : 1 unacceptable condition - 2 poorlwatch - 3 acceptable /fair - 4 good - 5 excellent
General Replacement/Upgrade Policy Guidelines:
Rinks 25 yrs
Add'I Skate Pk Equip
2003
3
25 yrs
Batting Cages
_.Bad erF'ark,.
Lighting Systems
30 yrs
Stripping /Painting updates to Bldgs.
8 -10 -yrs
Reshingling
$22,000 Gametime
Playground equip
1996
3
2016
20 yr /$65,000
20 yrs
Swing Set
1987
3
2012
25 yr replcrnnt
Hockey Rink
1987
4
2008
$43,000 It bdgtd
wish list
Synth board /Hard
srface /BB hoops
2016
30000+
wish list
Green Space
2013
$20,000?
wish list
Benches /Overlook
Trail
2014
$7,500
wish list
Warming House
1978
2
2018
$80,000
wish list
Lit Tennis courts
2018
$45,000
$200,000 to replace
Tennis Courts
1987
4
2019
$72,000 to re -do
Tennis Court Signs
1987
1
2009
field 1966
Football field /lighting
2008
5
was $86000
Condition Scale : 1 unacceptable condition - 2 poorlwatch - 3 acceptable /fair - 4 good - 5 excellent
General Replacement/Upgrade Policy Guidelines:
Rinks 25 yrs
_Hockey
Swing Sets/Playground Equipment
25 yrs
Ball Fields
25 yrs
Batting Cages
20 yrs
Lighting Systems
30 yrs
Stripping /Painting updates to Bldgs.
8 -10 -yrs
Reshingling
every 12 yrs
Tennis Court Resurfacing
4 yr rotation
Trails resurfacing
20 yrs
Irrigation Systems
20 yrs
Water fountains
15 yrs
South Lake Minnetonka Parks Summit
Tuesday, August 20, 2013
7:00 p.m.
Southshore Community Center
5735 Country Club Rd
Agenda
r South Lake Area Park Map
r Events
■
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD m SHOREWOOD, MINNESOTA 55331 -8927 ® (952) 960 -7900
FAX (952) 474 -0128 ^ www.d.shorewood.mn.us ° cityhail @ci.shorewood.mn.us
TO: Park Comnmission.
FROM: . Brad Nielsen
DATE: 8 August 2013
RE: Eddy Station - Maintenance
.FILE NO. Parks (Freeman)
One of the items noted during the annual park tours is that the paint/stain on Eddy Station is
looking quite shabby. Questions arose about the possibility of using a different siding that would
take paint or stain better than the current cedar siding. Staff has consulted with a couple of painting
contractors (one of which will go unnamed because he is on the Park Commission). Both agreed
that the surface was not prepared properly the last time the building was painted. We have a quote
from a reputable painting contractor that includes grinding the surface of the siding to bare wood,
using a very high quality primer and putting on two coats of paint for $3775 {see attached quote).
This is well below the. amount budgeted in the CIP ($8000) and far less costly than residing
(anywhere from. three to four times the cost of painting).
Staff recommends that the City contract with Boon Painting. Our Building Official also. advises
that some repair work be done prior to the painting. Our recommendation is to provide tip to $1000
for such repair. If the Park Commission agrees, this work will be scheduled for late August or early
September, depending on the use of the concession area.
Council has already authorized this work.
Cc: Bill Joynes
Bruce DeJong
Larry Brown
Joe Pazandak
m%
It �11 PRINTED ON 9ECYCLEn PAPER
'BOON PA.WrING
612-644-9856
Brad Nielsen
Planning Director, Shorewood
5755 Country Club Road
Excelsior, M.N 55331
Freeman Park - Eddy Building Exteeior 'Pa
nt
Date. August7,2013
Total;
Quotation prepared by-. ANDRE BOON Date: August 7, 2013
To accept this quotation, sign here: Date:
#8
CITE' OF
SHOREWOOD
5755 COUNTRY CLUB ROAD ® SHOREWOOD, MINNESOTA 55331 -8927 v (952) 960 -7900
FAX (952) 474 -0128 ° www.ci.shorewood.mn,us ° dtyhaII@d.shorewood.mn.us
TO: Park Commission
FROM: Brad Nielsen
DATE: 9 August 201.3
RE: Babe Ruth Ball Field - Fencing
FILE NO. ?arks (Freeman)
Staff met with a Babe Ruth Baseball representative to discuss fencing on their field at Freeman
Parr. Farly discussions included the possibility of installing taller fencing than what is currently
there. The Park Commission had concluded that the City should replace the existing fencing, but if
ataller fence was being requested; Babe Ruth should contribute to the cost. The League has limited
funds for such work and agreed that the current fence height would be adequate.
Since the quote for fencing is for taller fences, staff will obtain new quotes for replacing what is
there. This will cone back to the Commission at its September meeting and go the Council for
approval at its 23 September meeting, Our intent is to get the fencing in, assuming Council
approval, in October after fall leagues are finished:
Cc: Bill Joynes
Larry Brown
Debbie Siakel
®%
f. PR[NTED ON RECYCLED PAPER
mm
TO: Planning Commission, Mayor and City Council
FROM[: Brad Nielsen
DATE: S August 2013
RE: Cathcart Park — Parking Issues
FILE NO. Parks (Cathcart)
During the annual parks tour, the Parr Commission noted that a significant number of cars were
being parked on the grass at Cathcart Park, even thought there appeared to be empty spaces in the
parking lot. One of the suggestions was to contact the Little League representatives to make sure
that their game scheduling was spaced to avoid overlapping of visitors. Twila Grout has sent an e-
mail to them, advising them of the problem.. They have agreed to advise Little League coaches to
advise parents not to park on the grass. Public Works is also in. the process of ordering signs to be
placed in strategic locations along West 62 "d Street.
Cc: Bill Joynes
Larry Brown
Twila Grout
Debbie Siakel
f, jt PRINTED ON RECYQLE6 PAPER
COOPERATIVE AGREEMENT
For Vegetation Maintenance
At Gideon Glen, City of Shorewood
The parties to this Cooperative Agreement are the Minnehaha Creek Watershed
District ( "District "), a watershed district created pursuant to Minnesota Statutes Chapter
103D; and the City of Shorewood ( "City "), a municipal corporation of the State of
Minnesota.
Recitals and Statement of Purpose
WHEREAS on August 3, 2004, the District and the City, along with Hennepin County,
entered into a "Cooperative Agreement among the Minnehaha Creek Watershed District,
the City of Shorewood and Hennepin County" ( "Gideon Glen Agreement ") to improve
water quality and restore wetland at Gideon Glen; and
WHEREAS pursuant to the Gideon Glen Agreement, the partners have constructed a
water quality basin and restored wetland at Gideon Glen and taken other actions to
provide water resource benefits; and
WHEREAS under the Gideon Glen Agreement, the District assumed the responsibility to
prepare a plan for maintenance of the restored wetland; and
WHEREAS the project provided for the planting and maintenance of native buffer
vegetation, which vegetation is in need of present and ongoing maintenance; and
WHEREAS the District finds that the improvements, including the native buffer
vegetation, provide regional water resource benefits and is willing to maintain that
vegetation, and the City concurs in the District's proposal to do so;
NOW THEREFORE the City and the District enter into this Agreement to document the
responsibilities to be assumed by each party; establish procedures to carry out these
responsibilities; and facilitate communication and cooperation between the parties to
ensure that native buffer vegetation associated with the Gideon Glen clean water project
is properly maintained to achieve the water resource goals of the project.
5horewood/MCWD Cooperative Agreement, January 2010. Pagel
AGREEMENT
1. This Agreement concerns the areas in Gideon Glen as delineated on Exhibit A,
attached hereto and incorporated herein.
2. The District, at its cost, will prepare a vegetation management plan for the subject
areas. The District and the City will cooperate in the District's preparation of the plan.
3. On City and District approval of the plan, the District, at its cost, will assume
responsibility for vegetation management in the subject areas in accordance with the
plan. In its discretion, the District may enter into contracts and make other arrangements
within its authority to carry out its responsibilities.
4. The District will obtain permits and approvals from the City as necessary to implement
work under the vegetation management plan, but will not be subject to permit fees. The
City will cooperate in processing needed permits and approvals. The City, as landowner,
will cooperate as necessary in the District's obtaining of other permits and approvals as
may be required to implement the plan.
5. The City will provide access and staging areas that are needed and reasonably
convenient for any District management activity. Before performing any activity that
may disrupt traffic or disturb adjacent lands or public use, the District will coordinate
with the City to minimize these disruptions and disturbances in a way that does not
substantially increase the cost of the work. The City will require grounds protection from
heavy vehicles. The District must supply protection and in all cases will be responsible
for removal of protection and restoration of the grounds.
6. The City will be responsible, at its cost, to notify the public of management activity to
the extent the City and the District agree it is useful and appropriate to do so. The
MCWD will provide at least two weeks' notice to the City prior to the commencement of
any scheduled maintenance. Any maintenance burning will be consistent with the
procedures contained in City policies.
7. The District's responsibilities under this Agreement extend only to the vegetation
within the subject areas. The District is not responsible for management of vegetation or
landscaping outside of these areas and is not responsible for the maintenance of any
structures or trails. The City retains all responsibilities associated with its role as
landowner and land manager. The City shall be responsible for maintenance, at its own
cost, of the retention pond and grit chamber. The City will inspect the facilities at least
annually. Pond function will be considered inadequate if sediment accumulation has
decreased the wet storage volume by 50 %. The City will restore the basin to its original
design elevations and dimensions within one year of the inspection date. The City will
provide ongoing maintenance of interpretive trails, overlook platforms, informational
structures, and other park facilities. The City will avoid any activity in the subject areas
inconsistent with the vegetation management plan, and will take appropriate steps to
prevent its personnel and contractors from engaging in any such activity.
Shorewood/MCWD Cooperative Agreement, January 2010. Page 2
8. The City and the District will meet at least annually to review activity under this
Agreement. The District annually will provide an activity report to the City describing
the work it has performed under the Agreement.
9. Each party acts under this Agreement pursuant to its own authority, and neither party
acts as the agent or representative of the other. Each party shall indemnify, defend and
hold harmless the other party, its officers, employees, agents and representatives from
any and all actions, costs, damages and liabilities of any nature to the degree they are the
result of any action or inaction that is the basis for the first party's liability in law or
equity. Nothing in this Agreement creates any rights in any third party; waives any
defense, immunity or liability limit either party may have with respect to third parties; or
otherwise waives any provision of Minnesota Statutes chapter 466, as it may be amended
or recodified.
10. This Agreement is effective when it has been fully executed by both parties, and will
remain in effect until terminated in writing by agreement of both parties or unilaterally by
either party on 90 days' written notice. The Agreement may be amended only by a
writing executed by both parties.
11. The failure of either party to insist on the strict performance by the other party of any
obligation or to exert a right under this Agreement does not waive the party's right in the
future to do so. A waiver on one or more occasion of any obligation or right under the
Agreement will not be construed to waive any subsequent obligation or right.
12. All communications under this Agreement shall be directed to the District
Technician, on behalf of the District, and the Planner, on behalf of the City, except as
either otherwise may provide in writing.
Shorewood/MCWD Cooperative Agreement, January 2010. Page 3
IN WITNESS WHEREOF, intending to be bound hereby and recognizing the
terms hereof to be legally binding, the parties hereto have executed this Cooperative
Agreement.
MINNEHAHA CREEK WATERSHED DISTRICT,
a political subdivision of the State of Minnesota,
President
Date
APPROVED AS TO FORM AND EXECUTION
Attorney
Mayor
City Manager
CITY of SHOREWOOD,
a municipal corporation of the State of Minnesota,
Date
Date
APPROVED AS TO FORM AND EXECUTION
Attorney
ShorewoodlMCWD Cooperative Agreement, January 2010. Page 4
#11
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (952) 960 -7900
FAX (952) 474 -0128 • www.d.shorewood.mn.us • cityha11@ci.shorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
FROM: Brad Nielsen
DATE: 7 August 2013
RE: Badger Park Concept Plan
FILE NO. . Parks(Badger)
Earlier this year, in the interest of scaling down the cost of proposed improvements for Badger
Park, the City Council asked the Park Commission tore- examine the master plan for the park (see
Exhibit A, attached). At a joint meeting of the Commission and Council, there was consensus on a
number of issues related to the current plan. Issues that were identified are illustrated on Exhibt B,
attached. Staff agreed to provide concept sketches for the park in hopes of reducing the projected
costs of improvements, under the current plan. Two concepts were presented to the Commission
over the past few months — they are attached as Exhibits C and D.
Issues (Exhibit B). Two of the most significant features that the Council and Commission
agreed should be addressed are the tennis courts and the hockey rink. The master plan shows
the tennis courts being moved to make room for a "village green" area. It was agreed that
moving the tennis courts involved unnecessary expense. It was also agreed that the existing
hockey rink could be removed from Badger Field. It is worth noting that the Park
Commission recommends possibly addressing the hockey rink in another location. Freeman
Park may provide the space for a relocated hockey rink of some sort.
A common concern is that somehow the South Shore Community Center (SSCC) should
relate better to the park and to City Hall on the west end of the property. It was also agreed
that additional screening should be provided along the north edge of the park, against the
commercial properties to the north.
Concept 1 (Exhibit Q. This concept involves the least amount of site alteration to the park.
Removal of the hockey rink provides room for a realignment of the access drive to the SSCC.
and allows for expansion of the parking lot near the tennis courts. A wide paved walkway
extends from City Hall over the SSCC. Shifting the playfield to the south provides limited
.�
�. «� PRINTED ON RECYCLED PAPER
Memorandum
Re: Badger Park Concept Plan
7 August 2013
space for some sort of focal point near the SSCC. This concept, as well as Concept 2,
recommends removal of the utility shed on the south side of the SSCC parking lot. Both
concepts also recommend removal of the existing warming house shelter.
Concept 2 Exhibit DZ Like Concept 1, this plan realigns the access drive leading to the
SSCC. The current layout involves a jog off the main parking lot that is difficult for
newcomers to the property to negotiate. Countless visitors to the SSCC end up coming to
City Hall for directions. The proposed alignment leads more directly to the Center and
provides for some additional parking along the way.
Like Concept 1, a broad walkway extends from City Hall to the SSCC, connecting all
elements of the park. The significant difference with this plan is that the playfield has been
reoriented from north/south to east /west. This frees up considerably more room to place the
picnic area and play equipment in a more central location that relates well to the playfield as
well as the SSCC and a focal point near the SSCC. Staff met with representatives from the
lacrosse and football organizations to review the proposal. They were surprisingly supportive
of the change, even at the risk of possibly losing a season of play while turf is restored. In
fact, the lacrosse folks have offered to pay for irrigation of the playfield, which will help a
great deal with turf management. It will be necessary to relocate playfield lighting.
Concept 2 provides considerable more parking for the east end of the site. Thirty two spaces
are added between the SSCC and the picnic /playfield areas. Fourteen more spaces are
provided along the entry drive. It may be necessary to enlarge the pond on the east end of the
site to satisfy Watershed District requirements relative to added impervious surface. It is
suggested that the City attempt to solicit help from the Watershed District with respect to
improving pond aesthetics and water quality.
The focal point near the SSCC is a picnic shelter with bathrooms. The location serves
visitors to the SSCC as well as the picnic area. The bathrooms also serve the playfield.
Concept 2 is the plan recommended by the Park Commission,
Capital Improvements Pro ram. Exhibit E shows the current CIP items for 2014. While
significant reductions in costs are realized by leaving the tennis courts in their current
location and removing the hockey rink, other costs (i.e. parking lot construction and playfield
grading) add costs back in. Nevertheless, the overall cost estimate goes from $577,000 to
$433,500.
Cc: Bill Joynes
Bruce DeJong
Paul Hornby
Larry Brown
Park Commission
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Badger Park Improvements
2014 CIP
Badger Park Tennis Courts
$ 200,000.00
Badger Park Hockey Rink
200,000.00
Badger Park Swing Set
12,000.00
Badger Park Green Space
20,000.00
Badger Park Warming House
80,000.00
Badger Park Playground Equipment
65,000.00
$ 577,000.00
Badger Park Concept Plan
Badger Park Tennis Courts
$200;090:99
Badger Park Hockey Rink
— 200,000.00
Badger Park Swing Set
12,000.00
Badger Park Green Space
20,000.00
Badger Park Warming House
80,000.00
Badger Park Playground Equipment
100,000.00
Driveway Realign /Parking
67,100.00
Playfield Grading
64,900.00
Main Trail
64,020.00
Perimeter Trail
25,520.00
$433,500
Exhibit E
Badger Park Concept Plan
Estimated Costs