09-09-13 CC Regular Mtg Updated AgendaPCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, SEPTEMBER 9, 2013
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mayor Zerby
Hotvet
Siakel
Sundberg
Woodruff
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, August 26, 2015
B. City Council Regular Meeting Minutes, August 26, 2015
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
NOTE: Give the public an opportunity to request an item be remo>>ed from the
Consent Agenda. Comments can be taken or questions asked following remo>>al
from Consent Agenda
A. Approval of the Verified Claims List
B. Accepting a Donation from the American Legion Post 4259 for the
Olctoberfest Event
4. MATTERS FROM THE FLOOR
(No Council action Nvill be taken)
_5. PUBLIC HEARING
A. Preliminan- Authorization for the Issuance of a Revenue Note to Finance a
Multifamily Housing Development to be Located in the City of Chaska
6. REPORTS AND PRESENTATIONS
7. PARKS
8. PLANNING
Attachments
Minutes
Minutes
Claims List
Finance Director's
memo
Finance Director's
memo, Resolution
CITY COUNCIL REGULAR MEETING AGENDA — SEPTEMBER 9, 2013
Page 2of2
9. ENGINEERING /PUBLIC WORKS
A. Accepting Bids and ANyard of Contract for the 2013 Pavement Marking
Project, City Project 13 -09
B. Accepting Bids and ANyard of Contract for the 2013 Mill and Overlay
Project, City Project 13 -05
C. Accepting Bids and ANyard of Contract for the 2013 Street Improvement
Project, Valley v, ood Lane and Valley v, ood Circle, City Project 13 -01
10. GENERAL /NEW BUSINESS
11. OLD BUSINESS
12. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Southshore Center Advisory* Committee Update
2. Update on 5795 Country* Club Road
3. Update on Trail Projects
4. Budget Calendar Update
5. Update on Public Works LEO Hiring
6. Events: Movie in the Park -Sept. 13 at 8 PM in Badger Park
Olctoberfest on Sat., Oct. 5, 5 -8 PM !d SS Center
B. Mavor and City Council
13. ADJOURN
Attachments
Engineer's memo,
Resolution
Engineer's memo,
Resolution
Engineer's memo,
Resolution
Budget Calendar
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cithall'a?ci.shoreNN- ood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 9 September, 2013
7:00 p.m.
Agenda Item 43A: Enclosed is the Verified Claims List for Council approval.
Agenda Item 4313: This is acceptance of a $100 donation for the Oktoberfest event on
Saturday, October 5 from the American Legion Post 259. Staff will send a thank you note
to the American Legion for this donation.
Agenda Item 45A: A public hearing will be held for consideration of the issuance of a
revenue note to finance The Legends at Hazeltine, LLC, a multifamily housing
development located in the City of Chaska. A representative from Kennedy and Graven
will be in attendance at the meeting to review this project.
Agenda Item 46: There are no scheduled reports or presentations this evening.
Agenda Item 47: There are no Park items this evening.
Agenda Item 48: There are no Planning items this evening.
Agenda Item 49A: This item is consideration of accepting quotes and awarding the contract
for the 2013 Pavement Marking Program.
Agenda Item 4913: This item is consideration of accepting bids and awarding the contract for
the 2013 Mill and Overlay project, which includes McClain Road, Shore Road, Shady
Hills Road, and Lift Station No. 6 Access Drive.
Agenda Item 49C: This item is consideration of accepting bids and awarding the contract for
the 2013 Valleywood Lane and Valleywood Circle Street and Utility Reconstruction
Proj ect.
Agenda Item #10: There are no items of General /New Business this evening.
Agenda Item 411: There are no items of Old Business this evening.
Agenda Items 412A: Several Staff reports will be provided.
Agenda Items 41213: Mayor and City Council Members may report on recent activities.
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, AUGUST 26, 2013
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mavor Zerbv called the meeting to order at 6:32 P.M.
A. Roll Call
Present. Mavor Zerbv; Councilmembers Hotvet, Si
Jovnes; City Cleric Panchvshvn; Finance
and Director of Public Works BroN -,n
Absent: None
B. Review Agenda
Woodruff moved, Siakel seconded, ap
2. 2014 BUDGET DISCUSSION
Administrator Jovnes noted
discussed during the Angus
preparing the budget are the
assumptions. No neNv sery
services Nvill continue to bf
based on past negotiating hi
and Municipal Employees 1,
and non -union employ ees.
same;
,es or
maintained in the budget to sul
for restructuring of SSCC bas(
Committee (SCAC). He stated
budget. An additional 1.5 perc
flexibility during future 2014 B
60
#2A
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:30 P.M.
)erg, and Woodruff; Administrator
eJong; Planning Director Nielsen;
as presented. Motion passed 510.
-c structure of the 2014 General Fund Operating Budget (2014 Budget)
713, Council Nvork session remains intact. The assumptions used when
is those presented during the August 12 work session. He reviewed the
staff' changes are budgeted. Administrator services and engineering
icted out. The budget includes an estimated health insurance increase
Tith Local 224, Council 5, of the American Federation of State, County
ion. That is part of the salary reserve of 2.5 percent budgeted for union
000transfer to the Southshore Community Center (SSCC) has been
ize SSCC operations. There Nvas discussion about putting money aside
n the outcome of the discussions by the Southshore Center Advisory
.5 percent increase in the tai levy increase Nvas recommended for the
Budget Nvas recommended to be added to provide Council Nvith some
et discussions.
He reminded Council the budget gap in the 2014 Budget recommended by staff on August 12 is
$172,358. He stated staff continues to recommend using $102,848 in General Fund reserves to help
reduce the unfunded gap. He explained that Nvould leave a remaining gap of $69,510. A levy increase of
1.5 percent Nvould basically balance the 2014 budget. Based on the 3 percent levy limit the maximum
increase the Citv could have is $142,889. The remaining $73,389 ($142,889 — $69,510) of the alloNvable 3
percent levy increase could be set aside for potential use for the SSCC or for other things that may come
up during discussions about the Capital Improvement Program (CIP) that Nvill occur in September and
October. The preliminary 2014 Budget expenditures presented on August 12 Neill go up by $73,389 for a
total of $5,594,687.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
August 26, 2013
Page 2of4
He explained when staff proposed the 2.5 percent reserve fund for salary increases and insurance
increases they thought it would be consistent with a 2 — 2.5 percent increase for salaries for cities and
counties in the metropolitan area. Last week the State of Minnesota settled at 3 percent with its two major
union groups - AFSCME and MAPE (Minnesota Association of Professional Employees). Those groups
represent about 30,000 — 40,000 employees. The 3 percent increase was a surprise to most city
administrators /managers; they did not think it would be that high. Based on his professional experience, 3
percent will become the target for most of the unions that have not settled; particularly if it is an
AFSCME union organization. It is likely negotiations will slow down because they will become more
difficult. He is sponsoring a meeting at Hamline and will participate in one for the lake area cities to talk
about projected increases.
He then explained the City's Public Works employees who are represented by the AFSCME union are
considered to be a nonessential unit. That means the unit does not have a right to go to an outside third
party neutral for determination. The outside neutrals will pay very close attention to the State's settlement
because it gives them reason to support 3 percent as a safe settlement. If the Public Works union does not
agree Nvth what the City is proposing the employees «cold have to strike to press its position. It's
unlikely that would happen in this situation. It is likely the union will put up a strong fight, he would do
the same if he was in their position. He noted thatgaing from a 2.5 percent increase to a 3 percent
increase for City staff in general it would amount to about $7,000 more. That amount is not significant to
the budget. It could be handled with the use of reserves.
He noted the City has a signed purchase agreeme
Club Road. He stated there was an inspection wa
number of expenses associated with preparing th
staff conservatively estimated the proceeds of the
be closer to $275,000 — $300,000,
He explained staff is in the process of calculating
tax exemption effective Januan- 1, 2014, for cities
That process is about one -third complete. So far s
purchases were to be repeated in 2014:
for the City -owned property located at 5795 County
hrough earlier in the day. $ He then stated there are a
ouse for market. He went on to state that in March
e to be''around $250,000. It appears the proceeds will
the positive impact of the new state law on sales
e. Purchases from each vendor must be reviewed.
bf about $9,000 have been identified if the same
He stated the two utility rite studies are in progress. The financial firm Ehlers will present Council with a
prelimmary recommendation for utility rite changes during its September 23 meeting.
He stated the SCAC will meet on August 27. For that meeting each representative for the cities that co-
own the SSCC ,is to comment' On their city's position. Mayor Zerby has been diligently Nvorlcing to
provide options f6r, them. He noted people are going to be meeting with Minnetonka Communication
Education (MCE) to talk about another option on September 10 or 11.
He then stated the intent had been to talk about Public Works this evening. Council can ask questions
about it if it wants.
He noted that the City has to certify its maximum tax levy* for 2014 with Hennepin County by September
15. The 3 percent levy* can be reduced in December but it cannot be increased. Council can adopt a
resolution during the Council meeting immediately following this work session which sets the
preliminary 2014 General Fund Operating Budget and maximum tax levy* or it can do so during its
September 9 Council meeting. Council will also be asked to set the date for the Truth -in- Taxation hearing
during this evening's regular meeting.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
August 26, 2013
Page 3of4
Director DeJong stated that at the dais this evening Council Nvas presented an updated 2014 General Fund
Budget summary which highlights two changes. Revenue /Taxes Nvas increased by $73,389 to reflect a
total tax levy* increase of 3 percent. Expenditures /City Council Transfers Nvas increased by that same
amount. Those two changes reflect the changes agreed to during the August 12 Nvork session.
Councilmember Woodruff stated he views the $73,389 as funds Council can decide how to use before the
final levy* is set. He does not at this time think it Nvill be used solely for SSCC operations. For him it is a
general place holder. He then stated he attended the Metro Cities Revenue and Taxation Policy
Committee meeting last Nveek. A lot of comments Nvere made during the meeting about the sales tax-
exemption and there Nvas concern it Nvould not apply to joint powers organizations. He indicated that he
thought the Minnesota Department of Revenue may be softening its position on some things, but not the
joint powers situation.
Councilmember Siakel stated she continues to be comfortable Nvitl
some reserves to fund the budget gap. She noted she supports ce,
She stated from her perspective it's not about funding the SSCC.
then stated she plans on attending the SCAC meeting tomorrow to
SSCC operations and maintenance is progressing. She went on
Budget presented makes sense to her. She expressed confidence tl
over the next couple of months.
Councilmember Sundberg expressed her support for certifying a n
she looks forward to seeing how discussions about the SSCC move
Councilmember Hotvet stated it sounds like all of
Councilmember Siakel asked if the equipment rep
1.5 percent levy
wing a maximun
's about hoN� it,,
d out how discus
state the frame
the-final budget
increase and using
levy of 3 percent.
x,111 be funded. She
ions about funding
vork for the 2014
kv ill come together
levy of 3 percent. She stated
in agreement.
in the CIP meets the City's needs.
Director BroN -,n stated he,discussed the schedule Nvith the Public Works staff. He explained that trimming
trees is very* expensive and many of the City's rights -of -wad- have become overgrown N ith vegetation. He
noted the equipment replacement schedule may at some point need to be modified to include a bucket
truck and brush shredder.,
Mayor Zerby stated the budget for Snow and Ice Control indicates that so far in 2013 a little more than
half .ofthe budget has been spent. He asked if that spend rate is what it usually is for this time of year.
Director BrOWn stated the y ear -to- date - actual is ahead of schedule. BroN -,n explained people tend to
remember the ,significant snowfall events. Yet, the smaller snov,-fall and refreeze events can ice up
roadways just asrnuch.
Director BroN -,n explained the "City has moved from a chloride based de -icing solution to a magnesium
chloride based solution. Theoretically it is more cost effective. It's a pre- Nvetted solution and therefore not
as much as to be applied. The City has not gone to a total chemically based system. Chlorides started
shoN ing up Nvater bodies after transportation departments opted to go N ith pure salt or other chemicals.
He noted that when the Minnesota Pollution Control Agency did its audit of Public Works it
complimented the department for deciding not to go to a total chemically based system. He noted the cost
of the chemical is a little more expensive and that is reflected in the budget.
In response to a question from Mayor Zerby about the Parks Maintenance /Personnel line item, Director
DeJong explained that starting in 2012 Recreation Nvas broken out from Parks Maintenance activities.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
August 26, 2013
Page 4of4
3. ADJOURN
Woodruff moved, Sundberg seconded, Adjourning the City Council Work Session of August 26,
2013, at 6:56 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Jean Panchyshyn, City Clerk
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 26, 2013
MINUTES
#2B
_57_5_5 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Hotvet, Siakel,; Sundberg,, ,and Woodruff; Attorney
Keane; City Administrator Joynes; City Clerk Panchvshv n; Finance Director DeJong;
Planning Director Nielsen; Director of Public Works Brown; and City, Engineer Hornby
Absent: None.
B. Review Agenda
Woodruff moved, Hotvet seconded, approving the agenda as presented. Motion passed 510.
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, August12,'2013
Woodruff moved, Siakel seconded, Approving the City Council Work Session Minutes of August
12, 2013, as presented: Motion passed 510.
B. City Council Regular Meeting Minutes, August 12, 2013
Woodruff moved; Siakel seconded, Approving the City Council Regular Meeting Minutes of August
12, 2013; as presented. Motion passed 510.
3. CONSENT AGENDA
Mayor Zerbv reviewed the items on the Consent Agenda.
Woodruff moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
A. Approval of the Verified Claims List
B. Adopting RESOLUTIUON NO. 13 -049, "A Resolution Approving a Lease
Agreement for Use of Election Equipment between the City of Shorewood and
Minnetonka School District 9276."
C. Adopting RESOLUTIUON NO. 13 -050, "A Resolution Accepting the 2012 Lift
Stations 5 and 6 Rehabilitation Project and Authorizing Final Payment, City Project
12 -06."
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 2 of 18
D. Approval of the final recommended Excelsior Fire District 2014 — 2034 Capital
Improvement Program dated August 2013 and the 2014 Operating Budget dated
August 19, 2013.
Director DeJong noted that he had placed an additional verified claims sheet with two additional items on
it at the dais this evening. One is for the realtor Angie Weaver for the CitN-- oN -,ned property to pay for
flooring and cleaning she contracted out for. The other is for mileage reimbursement for Councilmember
Woodruff
Motion passed 510.
4. MATTERS FROM THE FLOOR
A. Request by Alan Yelsey on Use of Herbici
Alan Yelsev, 26335 Peach Circle, noted he has lived in Sh6rewc
has a couple of items related to the safety of the surface" water, a
able to find any strong City codes /policies that protect the Once
toxic materials in the City other than for phosphorous and phosp
codes and establish a means to enforce them to protect the resit
may seep into the aquifers, the soils and drinking water (both
Nvells).
33 Nears. He stated this,evening he
air and soils. He noted he was not
has about pollution from the use of
He recommended the City develop
-om unwarranted chemical use that
ipal water and water from private
Mr. Yelsev noted there are high water tables in the City and there is a lot of water that is interconnected in
the City. He also noted he is pleased that Director Brown has concerns about using too much chemical to
treat ice because of the impact on ground water. He stated the health effects of most of the herbicides,
pesticides and fungicides that are used are not well known. Man -,T have breakdov'n in the soils and convert
to other materials that arernot measured whatsoever. Those materials have much more toxic consequences
than the initial active material.
Mr. Yelsev asked,Counc(1 to
whether new policies, ordina.
ing a group of residents and members from staff to assess
are warranted.
Mr..Yelsey stated his specific concern this evening is the herbicide Garlon 3A that was applied in
Freeman Park in June to try And mitigate buckthorn. He clarified his only interest is in protecting the
water system. He stated from his perspective he does not think that application was fully warranted. He
noted the general liractice is to deal with buckthorn the way the City did. He clarified he is not criticizing
what the City has done. He asked the City to reconsider the safety of the chemical and to possibly
challenge Dow Chemical when it says certain things about the chemical that he does not think are true.
He expressed concern that the City did something that could possibly toxically affect the drinking water
in his well. He lives near Freeman Park.
Mr. Yelsev asked Council to consider a motion to assess the City's ordinances and practices and the
practices of anyone who uses chemicals in the City.
Mayor Zerby clarified Council cannot make a motion during maters from the floor. Council can give staff
direction about what it would like to see at a future meeting.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 3 of 18
Councilmember Siakel stated that based on Mr. Yelsey's comments that he Nvas referring to the project
the City contracted out to do to remove buckthorn from Freeman Park. Great River Greening used Garlon
to treat the buds from the buckthorn. Mr. Yelsey stated he thought the Garlon Nvas applied improperly.
Director BroN -,n explained the City contracted Nvith Great River Greening to remove buckthorn in
Freeman Park. Staff researched the Landscape Arboretum's Nvebsite and the Minnesota Department of
Agriculture's Nvebsite. Both Nvebsites list Garlon as a chemical to use for buckthorn control. The
individuals who applied the Garlon Nvere required to be licensed in that instance because of the quantity
that Nvas used.
Mr. Yelsev stated the application of Garlon Nvas done improperly;
Nvater in that area. Also, the chemical may be toxic. He noted
practiced throughout the United States. He stated because of the
drinking water table in the City he suggested the City be more ri,
He explained the research being done by many universities indi
water supplies and ground water. It's not just about Garlon; it's
water and soil.
Councilmember Sundberg noted that Great River Greenm
Yelsev saw volunteers improperly applying Garlon. Mr
applied and he has very few details about it.
Mr. Yelsev stated Garlon Nvas applied at the Nvrong
in June; it Nvas applied in June. It Nvas applied rnoi
Also, it Nvas applied too close to the pond and the
kills trees if not properly applied. From his perspe
before it Nvas applied. He noted that he does not ha
Councilmember Wo
during a future work
the
trees and
time of the year.
heavily than the
water in that vein
tive, it doesn't ap
e all of the evidei
-efofe;'it poses a risk to the drinking
what the City had done is v dely
mical's ' susceptibility to pollute the
ins in controlling the use of Garlon.
,k
it prudent not to let Garlon into
o about hoN-, it breaks doN -,n in the
on volunteers. She asked if Mr.
he Nvas not there when it Nvas
abetcautions against applying it
had thought it Nvas going to be.
eptible area. The chemical also
that those risks were considered
for using of chemicals in the City
Commission talk about using Garlon Nv th regard to
Mr. Yelsey^ asked that Garlon not be applied any more near his home and he prefers it not be applied
an-,-N-,-here iri -the City until it has been reviewed. He recommended any future Code should apply to
commercial use of potentially toxic chemicals in the City as well as use by the Citv.
Mavor Zerbv stated'he thought,the City should have a policy to apply chemicals according to the label on
the container. He noted, he is sensitive to Mr. Yelsev's concern and he considers himself an
environmentalist. He stated he hoped the federal and state agencies are helping to protect against
potentially- toxic chemicals.
Mr. Yelsev stated he does not want Garlon used near his home. If the City considers doing that he will
fight it. He then stated there are alternate things to use. The same is true for other chemicals as well.
Mavor Zerbv noted Council appears to be interested in discussing this and /or having the Planning
Commission discuss it.
Other
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 4 of 18
Joe Shneider, 1035 HolIv Lane, Chanhassen, noted he is the head of the Christmas Lake Homeovriers
Association. He is also a vice president in the Minnesota Coalition of Lake Associations (MN COLA).
MN COLA is the only group of its kind trying to represent the Nvaters in Minnesota. He explained he is
present this evening to request a letter of support from the City of Shorewood for a grant request MN
COLA has submitted to Lessard -Sams Outdoor Heritage Council for funding next Near. If the grant is
aNvarded it Nvould be available for three Nears starting JuIv 1, 2014. A sizeable amount of money is being
asked for.
The Lessard -Sams Outdoor Heritage Council is one of the legacy funds that receive tax -payer dollars that
voters authorized to protect the heritage of clean Nvater and the arts as well as many other things. The
Lessard -Sams Outdoor Heritage Council has a focus on the prevention, protection, restoration and
enhancement of Nv ldlife preservation areas, fishing habitat and mangy- more things. MN COLA thought
that Nvould be the appropriate place to go for one -time funding for aquatic' invasive species (AIS)
activities.
The grant funding, if approved, Nvould be for deconta
public boat accesses in Minnesota. There are approx.i'M
163 lakes in Minnesota that are now declared infested
additional chains -of -lakes have been added to that. It
significantIv very quickly. There are currently 27 decont
On behalf of the State and specifically on behal
the Minnesota Department of Natural Resourc
Lessard -Sams Outdoor Heritage Council to mal
State. The MN DNR Commissioner believes th;
sure their boats are clean N-,-hen entering a new be
decontamination units around the State. One hi
access sites and the other 127 would be shared in
MN COLA is asking a
support. MN COLA'is
Dn equipment Statewide, There. are 2,000
00,000 registered boaters. There are about
ebra mussels. In the last six weeks three
�'zcbra mussel infested lakes Nvill increase
ion units available.
ernment,units, tribal government units and
N COLA s' asking for money from the
Cation equipment available throughout the
to-ttike personal responsibility and make
Nvater. MN COLA's proposal is to place 227 more
of them Nvould be placed at high- volume public
regional locations.
ounties and environmental groups around the State for letters of
to the Lessard -Sams Outdoor Heritage Council on September 3.
Councilmember Sundberg noted she fully supports submitting a letter of support. She suggested adding to
Shore cod's letter of support a statement about Shorewood having taken responsibility to conduct
inspectionsfor AIS at one of the lakes in Shorewood. Mr. Shneider noted he agrees with Councilmember
Sundberg's suggestion. He stated the City has been a leader in this area. Councilmember Woodruff stated
although this has nothing to do with inspections the City can blow its oN -,n horn in the letter.
Councilmember Woodruff stated he would have difficulty with having the City s name on a letter of
support Nv thout lcno��ing what it is supporting. NormalIv Council would have been provided with more
detail. He then stated there is controversy about the effectiveness of sprayers. He went on to state he is
reluctant to put his name on the letter of support because he is not sure what is being asked for, how it
will be used and who will manage it.
Mr. Shneider stated he has all of the details Councilmember Woodruff is talking about if Council wants
them. He noted the grant request is for $25 million, one fourth of what the Lessard -Sams Outdoor
Heritage Council gives out each Near. He also noted that to date not a single dollar has been given out for
AIS. MN COLA's proposal indicates that the DNR would be responsible for managing the process. If
MN COLA were to receive a grant it would only be given out if local government units, tribal
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 5 of 18
government units and /or the DNR Nvould request funding and meet a set of criteria that have been outlined
in the proposal.
Councilmember Woodruff stated based on the September 3 presentation date there is no opportunity for
Council to look at the detail before considering a letter of support.
Councilmember Siakel questioned the need for that level of detail. She stated Council is just being asked
to support a request for grant funding to help the Councilmembers and the City manage AIS. She can't
see a reason not to support that. She agreed Nvith enhancing the draft letter of support. She applauded Mr.
Shneider for his continued efforts.
Siakel asked Mr. Shneider what he means by a decontamination stz
two kinds of decontamination units in the proposal. One is high -
handle about 50 boats per hour. That is the type of unit they ha
places. The regular decontamination unit can only handle a much
significant capability to keep Nvater hot (at least 140 °) and flowing
are self- contained and reevele the Nvater. The heat is N-,-hat kills the
get the shells off.
Councilmember Hotvet stated she fully supports submitti
Shneider and Mr. Yelsey for bringing issues to Council.
Councilmember Sundberg clarified that Counc
the revieNving body. Council is being asked
objective and the mission. The authorizing ages
and make the decision about funding. She then
a statement that the City has udder taken some
about making the point that the City underst�
reiterated her suaaort for this.
Councilmember Woodruff
considered later cin the age:
N-,-hat he approved he could
Ma-,-,or Zetb� „noted this can
Mavor Zerbv thanked Mr.
coming at the last moment.
5. PUBLIC HEARIII
None.
,n, Mr. Shneider explained there are
nine decontamination unit that can
out Nv est at. Lake Tahoe and other
ver volume of boats; it does have a
a certain amount of time. The units
bra mussels. The pressure is just to
of support. She applauded Mr.
being asked to review the proposal. It will not be
at this in principal; is it in agreement with the
the responsibility to analyze the proposal in detail
I her suggestion to add to the draft letter of support
in this regard Nvas not to toot the City's horn. It is
v important this issue is for the Nvatenvays. She
unst submitting a letter of support when it is
do that. Should a member of the media ask him
New Business.
for the great job he does for the community. He also thanked him for
6. REPORTS AND PRESENTATIONS
A. Report on Lake Minnetonka Conservation District Activities by Representative
Mark Sylvester
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 6 of 18
Mayor Zerby noted Mark Sylvester, the City's representative on the Lake Minnetonka Conservation
District (LMCD) Board, is present to provide an update on LMCD activities.
Mr. Sylvester explained the LMCD Board considered two budget options for 2014. Option 1 funded the
LMCD status quo. Option 2 included some funding for the herbicide treatment of aquatic invasive species
(AIS) in Lake Minnetonka. The Board approved Option 1. He voted for Option 2 based on direction from
Council. He noted he was disappointed Option 2 was not approved because Option 1 does not include
funding for herbicide treatments in 2014. He commented that maybe the 2015 budget will include funding
for herbicide treatments.
Mr. Sylvester stated a few weeks ago a representative from the Minnehaha Creek Watershed District
(MCWD) made a presentation to the LMCD Board about water quality;,in Lake Minnetonka. It took a
number of items into consideration when assessing the quality. The finding is, from 2010 to 2012 there
was minimal impact on the water quality.
Councilmember Siakel asked how many years ago zebra mmussels entered into Lake, Minnetonka. Mr.
Sylvester stated it was three years ago. Siakel asked if anything is being done to track the impact of the
mussels being in the Lake. She noted her property fronts'the Lake and she has observed changes in the
Lake. Mr. Svlvester stated he is not sure and noted it is an area that has been underserved.
Councilmember Woodruff stated tracking the impact of zebra mussels in Lake Minnetonka is a multi -
agency task. The Minnesota Department of Natural Resources (DNR) and the MCWD both track water
quality and the location of the zebra mussels. The LMCD is just peripherally involved in that; it's not the
LMCD's area of expertise.
Mr. Svlvester clarified the LMCD is not pursuing tracking the 'impact of zebra mussels. It does get
involved with decontaminations and inspections.
Councilmember Woodruff stated many' months ago there was discussion about the LMCD outsourcing
harvesting of Eurasian Wateimilfoil (milfoil) in Lake Minnetonka. He asked if the LMCD Board is
looking into that. Mr. Sylvester statod,it is being looked at but very sloyvly; it is on the list of things to do.
Mr. Sylvester noted that he and 'd couple of other Boardmembers really want that to be explored at a
minimum. Woodruff agreed it is worth investigating. Woodruff stated he has no preconceived notion of
who should do the harvesting; he does think harvesting is necessary. Councilmember Siakel noted the
question about outsourcing was asked by the representative from the City of Minnetrista about three years
ago. Siakel stated there has been adequate time for the LMCD staff to investigate that. Siakel then stated
the LMCD Board, and staff have made the choice to actively do what has been done in the past (buy
harvesters and continue to harvest) without giving much consideration to other methods.
Councilmember Siakel thanked Mr. Sylvester for representing the City on the LMCD Board. She noted
she thought he does a good job.
Mr. Sylvester stated for the last few years Save- the -Lake has focused on funding the herbicide treatment
of milfoil. It has also funded buoys /lights on Lake Minnetonka. The funding focus has been shifted to
training (e.g., boater training) specific to Lake Minnetonka.
Mayor Zerby noted his disappointment about Option 2 not being approved by the LMCD Board. He then
noted the third word in the name is conservation and fighting AIS is part of that conservation effort. He
stated to him it appears there is not much energy being focused on mitigating /managing AIS in Lake
Minnetonka. He expressed his frustration about that.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 7 of 18
Mr. Svlvester stated there are fourteen LMCD member cities and at times it is difficult to build a
consensus about issues like that.
B. Report on Lake Minnetonka Communications Commission Activities by
Representative Joe Huber
Mayor Zerby noted that Joe Huber, the City's citizen representative to the Lake Minnetonka
Communications Commission (LMCC) and also Vice - Chair, is present to give an update on LMCC
activities.
Mr. Huber explained the audit of the LMCC's 2012 finances by the
clean and Nvithout exception. The 2012 franchise fee and PEG fee c
Lewis and Associates CPA firm found an underpayment v ielding
percent of Mediacom Is payments to the LMCC). The greatest s(
Mediacom understating revenue. Mediacom Is incorrect reporting of
LMCC area is another source. There Nvas also an equal number
percent) to the wrong LMCC member city. The residence misco
Nvithdraw from the LMCC or adopt their own franchise.
Progress continues with the franchise negotiations between the
the LMCC may add items to be negotiated to "the franchise agn
When he came before Council on July 8 there was d'is
member cities of Greenwood and Victoria. The , LM
member cities that adopted the resolution. The resoluti
fees paid by a member city's Mediacom cable telev
notice of withdrawal from the LMCC. The bottom lin
control a large proportion of the revenue from cable sul
Abdo; Eich & Meyers CPA firm Nvas
ompliance: audit of Mediacom by the
an obligation of $18,037 (roughly 3
urce of the :underpayment is due to
subscribers as not residing within the
of miscoding of residences (about 3
ling could be important when cities
and Mediacom. Happenings Nvithin
ission about a resolution proposed by the LMCC
C attempted to address concerns raised by the
i calls fora return of 75 percent of the franchise
on subscribers. The City of Orono submitted a
is some LMCC member cities Nvant to keep and
During its August 20 meeting the full, commission did not adopt a budget for 2014. The budget is based
on city membersh i p and ,it's unknown what cities' will remain a part of the LMCC. He assumes that the
LMCC in place on January 1, 2014; will be a completely different organization. Regardless of the number
of member cities remainng,he believes that LMCC revenue will be down significantly. He also believes
programming for subscribers will suffer thc'most from the cuts; programs may even be eliminated.
In addition to the Greenw ood- Victoria proposal there is also a proposal that calls for cities to hold their
own direct cable franchise. The proposals Nvill be revieNved at a full commission meeting that will be held
in late September. A number of cities did not state their preferences during the August 20 full commission
meeting. His current perspective is that keeping the greatest number of cities in the LMCC might be the
best long -term strategy even if it means fewer budget dollars in the short term.
Mr. Huber informed Council that he Nvill not seek reappointment as the City's LMCC citizen
commissioner when his current appointment expires. He noted it's his intention to complete his current
appointment should Council Nvant him to. He stated serving as a commissioner has been a valuable
experience. He thanked Council for the opportunity.
Mayor Zerby noted he has enjoyed Nvorking with Mr. Huber on the LMCC and that it has been an
extremely interesting time. Mr. Huber's support and guidance have been invaluable.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 8 of 18
Councilmember Woodruff stated he thought Mr. Huber has been extremely helpful. He then stated it
Nvould be a big loss to have Mr. Huber leave before his appointment is up. He Nvent on to state he is
dismayed by the lack of clarity about what is going on Nvith the LMCC member cities, noting he assumed
Mr. Huber is as Nvell.
Mr. Huber noted the cities of Medina, Minnetrista, Orono and Victoria have made their positions clearly
knoN -,n. He stated there are four or five cities that are continuing to support what the LMCC can do for
subscriber programming. That leaves close to one half of the member cities that have kept an uneasy
silence.
Mayor Zerbv noted that some of the member cities that have ann
to participate through the end of the calendar gear. They have a
member of the joint powers organization.
Councilmember Woodruff stated there had been
agreement (JPA) to include language about the exit
Mr. Huber stated he is not optimistic that any changes to the
member cities Nvould have to approve the changes. The JP
leave for cause if there is not intent to cure the cause or brea
JPA Nvould define two gears notice as sufficient cause. That
is what some of the member cities Nvant. He hopes the
September extra full commission meeting.
Councilmember Woodruff stated a few months ag
an LMCC member city. He does not think the
residents get good value. He expressed concern th
biting off by leaving the LMCC and entering
Mediacom. He stated that a newspaper; article put
two milestones on its commitment to Medina. Me
Mr. Huber stated h
careful of what the)-
withdrawal are continuing
so because they are still a
unending the LMCC joint powers
if anything is happening Nvith that.
A Neill get approved because all seventeen
as language that states a member city can
The language he proposed be added to the
,uld not change the JPA. That clarification
iguage will be taken up during the late
this Council resolved that it Nvanted the Citv to remain
is a reason, to, change that. He believes the Citv's
some of the member cities have no idea what they are
nto their oN -,n individual franchise agreement Nvith
shed a N eek ago indicated that Mediacom has missed
acom has promised to catch up.
the Orono, Council in a general meeting that people should be
May,,sr Zerby stated he hopes the vieN ing' audience of this meeting reaches out to their respective city
councilmembers and let them know if they think having the programming in addition to city council
meetings available through the LMCC is important to them. Based on what he has heard in commission
meetings a lot of LMCC representatives don't know that.
7. PARKS
A. Report on the August 13, 2013, Park Commission Meeting
Park Commission Chair Quinlan reported on matters considered and actions taken at the August 13, 2013,
Park Commission meeting (as detailed in the minutes of that meeting).
B. Report on the August 20, 2013, Park Summit Meeting
Park Commission Chair Quinlan reported on the August 20, 2013, Park Summit meeting Nvith
representatives from the South Lake cities. It Nvas the third meeting of the group. He noted he Nvas not
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 9 of 18
able to attend the meeting but Park Commissioner Edmonson gave him a briefing. He explained a South
Lake area map was discussed. It would be used by all the South Lake cities. Glaring omissions on the
map were noted (e.g., the Southshore Community Center (SSCC)). There was discussion about the need
for cross marketing of various events and a suggestion was made to consult with Arctic Fever
coordinators. Shorewood and Tonka Bay have a tab on their Nyebsites that Nyill show people what events
there are in the South Lake area. There was minimal discussion about placing the recreation director at the
SSCC.
Councilmember Hotvet asked when the next Park Summit will be held. Chair Quinlan stated around
September 19.
Councilmember Siakel noted she attended the first couple of Park Summit meetings and she thought they
were well organized and brought people together. She then noted the City made a contribution to
Excelsior's Music in the Park events and she asked that Council get some feedback about that.
With regard to the report on the Park Commission August 1'l meeting, Councilmember Woodruff stated
he understood Chair Quinlan to be saying the City is doing what it is supposed to do about maintaining
Gideon Glen. He read in the agreement between the City end the Minnehaha Creek Watershed District
(MCWD) regarding Gideon Glen that the MCWD also ha's some maintenance responsibilities and that
there is supposed to be an annual meeting.
Director Brown explained the MCWD has been ei
routinely met with them. It has conducted two or';,
permitted so staff reviewed them at that time. Ther(
on the trail. Staff fixes the problem at least one(
somewhat in an effort to mitigate some of the ere
MCWD. He noted that staff, Will ,meet with tl
Councilmember Woodruff suszszested someone from
Councilmember W
extensive goose dr
grass there. He ask
harming geese. He noted that
Park. He state(
Therefore, a lit
shoreline there
Park
there is a 1
8. PI
A.
isting the services of Prairie Restoration. Staff has
ay be three bums, of the area. The burns have been
s a pending discussion coming up about the erosion
each year, Staff has let trail vegetation take over
iori until a better solution can be reached with the
MCWD in September regarding Gideon Glen.
is Park Commission participate in that meeting.
ed that during Council's August 12 meeting he brought up the issue of
3ilverwobd Park. Because of that he would never let a child play on the
Commission ta� talk about how that could possibly be addressed without
he has .also heard about there being a problem with balls going into the
it's his understanding that if geese cannot get to water they won't come
le fence around the pond could solve two problems. Chair Quinlan stated
He then stated he will place that on a Park Commission meeting agenda.
Conditional Use Permit For Accessory Space Over 1200 Square Feet
Applicant: Ben Duininck
Location: 22490 Murray Street
Director Nielsen explained Mr. Ben Duininck owns the property at 22490 Murray Street. There is a home
and detached accessory building (nosy a studio building) on the property. Mr. Duininck proposes to
replace his existing attached garage with a larger attached garage with living space above it. The area of
that when combined with the existing accessory building exceeds 1,200 square feet of area. Therefore, he
has applied for a conditional use permit (C.U.P.) as required under the City Ordinance.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 10 of 18
The Planning Commission reviewed the application. It meets all of the criteria for that type of permit Nvith
one exception. The existing accessory building is too tall on one elevation. The applicant had attempted to
prove that the accessory structure Nvas built prior to the City's current zoning requirements Nvere put in
place. The applicant has aerial photographs of that. What goes along Nvith that is the applicant has to
demonstrate that the structure has some historical or cultural significance. That has proven difficult to do.
The applicant originally proposed to remedy that by removing an existing garage door on the east side
and filling in the low area to achieve the required 15 feet. The applicant now proposes to grade in front of
that and build a short retaining Nvall in front of it so they can get a lawn tractor in and out of the garage
opening. That will accomplish the 15 -foot height requirement as long as the retaining Nvall is 5 feet out
from the building.
Nielsen noted the copy of the resolution included in the meeting
C.U.P. as presented.
Councilmember Woodruff asked if the retaining wall will go alon
Director Nielsen explained the applicant Nvill fill in against the
couple feet high retaining Nvall Nvill be built out from that leaving
and retaining Nvall. Woodruff cautioned against having an earthen I
Siakel moved, Hotvet seconded, Adopting RESOLUTIOT
Conditional Use Permit for Accessory Space Over 1200 Sq
Murray Street." Motion passed 510.
approval of the
.ic outside of the shed -like structure.
Id-on of the accessory structure. A
5 -foot gap between the garage door
b against a wooden structure.
13 -051, "A Resolution Granting
Feet to Benjamin Duininck, 22490
B. CONDITIONAL USE PERMIT FOR AUTOMOBILE DETAIL SERVICE
Applicant: Lucky's Gas Station
Location: 24365 Smithtown Road
Director Nielsen explained Scott
the Oasis Market/Marathon Gas I
Nvould allow him to conduct an at
is a simple request because it is 'c
property have been commended `f
up some of what can be done on
storage and some outdoor season;
spring, and possibly a vegetable s
He displayed a photograph of
the Citv of Minnetonka. The
presents a clearer presentation
has purchased the property at 24365 Smithtown Road, formerly
Mr. Stevens is requesting a conditional use permit (C.U.P.) that
ing operation; it take the place of the car wash facility. That
d d lesser use than a car Nvash. Mr. Stevens and the seller of the
g rid of the nonconforming billboard on the property. That frees
rerty. The applicant is also asking for approval to have outdoor
&items (e.g., Christmas trees in the winter, plants /flowvers in the
in
re picture and after clean -up picture of Mr. Stevens' store located in
)or display area at that facility is stacked against the building. It
property. There are no displays near the pumps.
He reviewed conditions of granting the C.U.P. The outdoor sales and display would be limited to the front
sideNvalk area and stacked no higher than the bottom of the windows. Seasonal sales should be confined to
the concrete pad (where the Dairy Queen Nvas going to be), and it cannot take up required parking.
Because the Dairy Queen wvas never built there wvas a fair amount of parking that wvas never used. It's
anticipated there will be some type of structures associated with seasonal sales. It's also anticipated there
will be a desire for some additional low level lighting for seasonal sales. All seasonal sales structures and
lighting would be subject to the review and approval by the Planning Commission. The property is
currently subject to a C.U.P. for multiple signage. The signage requirement is they cannot exceed the total
allowable area of signage on the property. It gets divided among the various uses. For the extra activities
signage would be limited to one per activity and that it fall within the allowable signage area.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 11 of 18
Nielsen noted staff and the Planning Commission recommend approval of the C.U.P. subject to the
conditions identified in the resolution.
Mayor Zerby noted that the sign for the detailing operation is already up.
Councilmember Hotvet stated she thought the property has been vastly improved.
Hotvet moved, Woodruff seconded, Adopting RESOLUTION NO. 13 -052, "A Resolution Granting
Conditional Use Permit to Shorewood Center LLC dba Lucky's Station #7 "
Councilmember Woodruff agreed this is an improvement to the City. He, wished Mr. Stevens' well.
Motion passed 510.
C. Site Plan Review
Applicant: Robert Shaffer (Smith Residence)
Location: 448 Lafayette Avenue
Director Nielsen explained that Robert Shaffer has submitted plans" on behalf of Dale and Sylvia Smith
for expanding their nonconforming home on their property located at X448 Lafayette Avenue. Almost all of
the homes on the peninsula are substandard based on the current zoning requirement. In 2012 Mr. Shaffer
submitted plans which were approved for the expansion of a nonconforming house across the street
within the confines of the current zoning requirements; For the Smith property, Mr. Shaffer has again
Nvorked totally within the buildable area of the lot for the expansion the home. The amount of
hardcover on the Smith property will be reduced by approximatety 4 percent to 34.2 percent. It will
continue to be over the 25 percent limitation required in the R -IA/, Single- Family Residential/Shoreland
district.
He highlighted the site plan f6t -,hat is being proposed as AN-ell as the architect's renderings
He explained that during the Planning Commi'ssion's discussion the issue of there being two docks on the
property was raised. An ;aerial photograph from May 1956, which predates Shorewood's existence as a
city, shows two docks on that property'. Therefore, the property owners do not have to remove one of the
two docks.
Nielsen noted the Planning Commission did recommend approval of the site plan.
Sundberg moved, 'Hotvet seconded, Adopting RESOLUTION NO. 13 -053, "A Resolution
Approving a Building Permit to Add On To a Nonconforming Structure at 448 Lafayette Avenue."
Mayor Zerby thanked Director Nielsen for the good job on this. He also thanked Mr. Shaffer for the good
job he did fitting the expansion into a small space.
Motion passed 510.
9. ENGINEERING /PUBLIC WORKS
10. GENERAL /NEW BUSINESS
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 12 of 18
A. Uniform Animal Ordinance
Administrator Joynes explained the meeting packet contains a copy of Uniform Animal Ordinance that
Nvas endorsed and recommended for approval by the South Lake Minnetonka Police Department
(SLMPD) Coordinating Committee. The Ordinance has been under development prior to when he started
Nvorking for the City about one and one half years ago. The document has been revieNved by at least three
or four attorneys, a number of elected officials and city administratorshnanager. Mayor Zerby has
graciously attended a number of meetings to discuss the Ordinance over the last year. After all of that
discussion and review there is still skepticism that the four SLMPD member cities Neill approve it.
The endorsed and recommended Ordinance establishes a core do(
and create consistency among the SLMPD member cities. The base
dealing Nvith nuisance animals. There are things in the Ordinance
cities ordinances. In order to address issues unique to each memb(
specific to its community. For Shorewood an example Nvould be the
of dogs alloNved to two Nvhile the Shorewood currently allolys fo.
ordinance. Shorewood may Nvant to address that under a multiple do
Joynes clarified that staff is not asking Council to appro,
the core document to the City's ordinance format,
inconsistencies Nvith the City's current ordinance, for
noted staff recommends the core document be approvec
also noted that one of the attorneys involved in this proc
in these types of issues Nvith nuisance animals.
Councilmember Woodruff stated there are many tl
likes that it has been vetted by ari expert. He comi
Commission spent a great deal of time looking at t
non - venomous snakes; the core document bans
inconsistencies. He recommended the iPlanning C,
differences between it and the City's current ord.inai
Mayor
is to saec.
vrai,nance_ooner versus later.
an animal control agency. He
enforce makes no sense to him.
Joynes noted a lot of Greenwc
Zerbv stated this is a mechana
ordinances.
iment to deal Nvith nuisance animals
lcument conforms to state law when
hat may conflict Nvith the individual
city a city can append requirements
the group agreed to limit the number
more than tN-, o dogs under a kennel
license in the aDDcndix.
evening. Staff Neill convert
including the appendices to deal Nvith the
)uncil's consideration at a future meeting. He
after being, converted to the City's format. He
ss is recognized StateNvide for being the expert
i the core document that he really likes and he
he thought that about a year ago the Planning
s animal ordinance. He stated the Citv allows
�s period. He also saw a number of other
;ion review the core document to identify the
�orimission has enough to do. Staff can identify the differences. The
Iress the differences. He recommended adopting the Uniform Animal
SLMPD serves the four member cities and it also serves the cities as
A to have four ordinances Nvith different nuances for the SLMPD to
noted the SLMPD started Nvith a very good boiler plate. Administrator
s animal control ordinance Nvas brought forward into the Ordinance.
task for Council; staff can identify the differences between the two
Councilmember Woodruff expressed agreement that there is an overarching set of things in the core
Ordinance that the City should adopt. He also agrees Nvith making it homogeneous Nvith the other member
cities. He supports having staff identify the differences.
B. Policy on Issuance of Revenue Bonds to Finance Projects within the City's Service
Area
Director DeJong explained the City has been approached by Kennedy & Graven, Chartered (the City's
regular bond counsel) to assist in financing a project called The Legends at Hazeltine Senior Living
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 13 of 18
Community. That Nvas moved fonvard based on staff's initial review of the project. There is a public
hearing on this scheduled for September 9. A member of the Kennedy & Graven firm Nvill be present for
the public hearing to talk about the details of the project. He noted that he had placed a copy of a
memorandum he received earlier in the day from John Utlev Nvith Kennedv & Graven at the dais
regarding the financing details of the project. Staff could not find a City policy related to how the City
Nvould be interested in participating in these types of deals as a standard practice. He noted the City has
previously participated in at least one other deal of this type and it Nvas for Mt. Olivet Rolling Acres; it
has a group home in the City. The City Nvas part of a joint powers agreement and lent its bonding
authority to some remodeling on that and other projects it did in 2000.
DeJong asked Council if it Nvould like staff to draft a policy for partici
are a number of other cities that have policies. Or, the City could c
basis. He clarified that these types of deals are not limited to housing
Councilmember Hotvet asked if any of the projects done
DeJong responded there is a facility in the City and it is to
likes the idea of doing these types of deals.
Councilmember Woodruff thanked Director DeJong for gating
stated from his perspective the policy should be to have staff h
prior to publishing a public hearing notice for it. He noted that
people about their concerns about financing a, development in the
Attorney Keane clarified the City would not actuall
of bonding capacity allocated. The City is being ast
to the pool. Chaska Nvill be the issuing authority,;
applied there Nvould be something,to talk about Nvi
City is not at risk, it is not a back stop in any fins
responsible for ensuring the, surety that backs up the
Councilmember Woodruff
know what the public hear]
than N-,-hat was included in the meet
would issue the bonds and loan the
There wbuld..be no recourse to "flic
hear about such requests before tl
peripherally participated in a
Covenant Church, The City of
its support for the activity. Sho
in these types of deals. There
r requests on a case by case
;re located., the Citv. Director
Birch Bluff Road. She noted she
from Kennedy & Graven. He
Council of things like this request
;eived strong feedback from a few
)f. Chaska.
inancing anything. He explained there are pools
be 4 conduit to contribute a part of its allocation
orev,00d %had a project to which the allocation
ird to giving up that capacity. As a conduit the
measure. Chaska, the issuing authority, Nvill be
explanation did not help the resident who called him wanting to
ut. He then. stated Attorney Keane's explanation is a little different
packet. He went on to state it's his understanding that Shorewood
pricy to the authority. The bonds would be payable by the authority.
ind holders by Shorewood. He reiterated his desire for Council to
is notification of a public hearing published. He stated the City
deal about for years ago for the major remodel of the Excelsior
ven and the Church asked the City to adopt a resolution expressing
did that.
Councilmember Hotvet stated she thought it would be a good idea to consider projects in Shorewood.
C. Adoption of the Preliminary 2014 General Fund Operating Budget and Tax Levy
Administrator Joynes stated the preliminary 2014 General Fund Operating Budget reflects a 3 percent
increase. The budget Nvas again discussed in the work session immediately preceding this meeting.
Council can either adopt the preliminary budget and tax levy this evening or it can do so during its
September 9 meeting.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 14 of 18
Woodruff moved, Adopting RESOLUTION NO. 13 -054, "A Resolution Adopting the Preliminary
2014 General Fund Operating Budget and Property Tax Levy" per the amended resolution which
sets the Budget at $5,594,687 and Levy at $4,906,218.
Councilmember Woodruff commented that the levy is not to exceed levy of 3 percent. Council has until
December to finalize the levy and budget.
Zerby seconded. Motion passed 510.
D. Selection of Truth -in- Taxation Public Hearing Date
Administrator Joynes explained per state law the City needs to set the, datf
hearing date. The hearing allows the public the opportunity to comment on th
There are limitations as to when the hearing can be held. The copy of the
meeting packet sets December 2, 2013, as the date for the Truth-in-Taxatio
hearing, if needed, and budget adoption during the December 9, 2013, Council
Siakel moved, Sundberg seconded, Adopting RESOLI
the Truth -In- Taxation Public Hearing Date." Motion p
for the Truth -in- Taxation
2014 budget as proposed.
'esolution included in the
hearing Nvith a follow -up
"A Resolution Selecting
E. Consideration of Letter of Support for the Minnesota Coalition of Lake
Associations' Grant Request from the Lessard -Sams Outdoor Heritage Council
Mayor Zerby noted that under matters from the floor, Joe, Shneider, a vice president in the Minnesota
Coalition of Lake Associations (MN COLA), asked Council to , u rite a letter of support from the City of
Shorewood for a grant request MN COLA has submitted to Lessard -Sams Outdoor Heritage Council for
funding next year. The grant funding, if approved, Nvould be for aquatic invasive species (AIS)
decontamination equipment Statewide. During that considerable discussion it appeared there Nvas support
for doing that from some of the members of the Council.
Councilmember Woodruff stated during that discussion,he expressed he did not want to put his name on
such a letter because Council did not have details about the grant request other than Nvhat Mr. Shneider
verbally provided Council does not even know how much money the grant request is asking for other
than the $25 million Mr. Schneider sari it «as. He reiterated his reluctance to put his name on a request
that .he has no personal knoNvIcdge of He, noted that he Nvill abstain from taking action on this. He stated
it's brobabl a:uood idea.
Councilmember Sundberg reiterated that she does not view Mr. Shneider's request for a letter of support
as a request for a detail reviev, ofNIN COLA's grant request. She views Mr. Shneider's request as one for
a statement of support for MNCOLA's mission to stop the spread of zebra mussels and other AIS. She
noted she supports that mission. She stated she hoped Council, representing the City, could add a more
support because it Nv ould help the City and the lake community.
Mayor Zerby stated the draft letter of support states "We support the MN COLA grant request proposal
for Statewide AIS Facilities and Equipment which would provide one -time capital grants for local
governments."
Councilmember Woodruff challenged anyone on Council to explain what that statement means. He
reiterated should a member of the media ask him Nvhat he advocated he could not tell them.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 15 of 18
Sundberg moved, Hotvet seconded, sending a letter of support for Minnesota Coalition of Lake
Associations' grant request to Lessard -Sams Outdoor Heritage Council for funding for aquatic
invasive species (AIS) decontamination equipment Statewide and including in the draft letter of
support provided a statement about the City of Shorewood acknowledging the importance of the
issue and that Shorewood has undertaken some efforts of its own. Motion passed 4/0/1 with
Woodruff abstaining.
11. OLD BUSINESS
12. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Monthly Financial Report
Mayor Zerby noted that a copy of the July 2013 General
meeting packet.
2. Southshore Center Advisory
Budget Report is included in the
Mayor Zerby stated the Southshore Center Advisory Committee'(SCAC) is going to meet for the third
time on August 27. He explained that the SCAC has been provided various options for funding adult
programming at the Southshore Community Center (SSCC) or using the SSCC in the park system to a
greater extent or using it for community education services. There has been no clear direction from the
majority of the five cities who co -oN -,n the SSCC building.'To'him it appears that some of the cities are
Nvilling to Nvork Nvith ShoreN ood going fonvard and others may be stepping back. From the beginning all
five cities did recognize that the SSCC Nvas a joint effort; it is not ShoreNvood's responsibility alone.
There has been some good communication between the SCAC members and their respective City
Councils. Progress is being; made quickly albeit by baby steps.
Councilmember Sundberg noted sheds impressed by the communities being very forthright during
discussions. She stated regardless'of the cities' decisions Shorewood Nvill be in a much better position of
how to move forward.
3. Update on 5795 Country Club Road
Attorney Keane,stated the City has entered into a purchase agreement for the City- ovried property located
at 5795 Country Club Road. The sale is pending so the terms of the sale cannot be disclosed. He noted the
property has not been on the market very long. The offer on the property is close to or possibly a little
more than the asking price.
4. Update on Trail Projects
Mayor Zerby noted that just prior to the Nvork session this evening there Nvas a ribbon cutting ceremony
for the Country Road 19 SideNvalk/trail project. The sideNvalk/trail connects City Hall, Badger Park and
the Southshore Communitv Center to the Lake Minnetonka LRT Trail and the Tonka Bav Manitou Park.
The Trail Committee had identified that segment as the top priority. He thanked Council and staff for its
support.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 16 of 18
Engineer Hornby provided an update on the SmithtoN -,n Road (Nvest) sidewalk project. The storm sewer
Nvork should be completed this Nveek. Grading Nvork will begin after Labor Day on the Nvest side. Work on
the retaining Nvalls on the Nvest end of the project area Neill begin this Nveek. People Nvill not notice the
retaining Nvalls unless they venture down into the wetland area and look back at the sideNvalk. Some of the
mailboxes will be permanently relocated this week. Some residents on both the north side and the south
side of the roadwa -,T will be affected. Some residents on the north side have mailboxes on the south side.
More residents on the south side have mailboxes that will be moved to the north side. Door hangers Neill
be hand delivered tomorrow telling residents that will occur. Staff has spoken with the postmaster and
will send a list of mailboxes that Neill be moved.
Councilmember Woodruff asked if the door hangers will be the first
their mailbox will be relocated. Engineer Hornby explained staff
mailboxes in the public information meetings about the project. It has
Engineer Hornby noted the mailboxes cannot remain on the
need more right- of -Nvay.
Mayor Zerby asked when sidewalk will start
filling begins.
Engineer Hornby stated the contractor has notified him that
avoided the first week of school.
Director BroN -,n stated Council approved a sip
and the construction of the sidewalk is a mere
prod
ne residents will be informed that
,,been very public about moving
:en posted on the City's website.
It Nv ould have required the City to
r Hornby stated when grading and
in the area near the school will be
a stormwater project
put in at the end.
Councilmember Woodruff asked what the neN-, completion date is for the project
Engineer Hornby stated stdff will have 'a project change order on the September Council meeting agenda.
He noted this project has been verb difficult. He explained utilities and other obstacles required some
redesign. As a result of some of those unknowns that m ere encountered the contractor has requested an
extension of the" date to complete'the Nv ork in front of the school; that will be the end of September. That
change Neil be part of the change order. Staff believes the date change is reasonable. He noted he will ask
the contractor to provide an updated schedule during a meeting on August 29.
_5.
U
Engineer Hornby explained during its July 22 meeting staff provided Council Nth an Agreement for the
Easement and Maintenance Declaration for the Apple Road Creek Restoration project area. Council
expressed concerns about the, maintenance requirements stipulated in the Agreement. Staff has spoken
with the Minnehaha Creek Watershed District (MCWD) and has learned that the maintenance applies
after the plantings have been put in. It includes weed maintenance over a three year period and watering
the plantings if needed. MCWD has indicated the maintenance requirements are key to moving the project
forward. He stated he can bring the Agreement back for Council's consideration during its September 9
meeting. He noted it's late in the year and the contractor is waiting to start the project If there is a lot of
rain this fall it could cause a problem.
Mayor Zerby asked if the maintenance of the area can be done with Public Works personnel or would it
have to be contracted out. Engineer Hornby stated there are companies that specifically do that
maintenance work and noted Prairie Restoration is one.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 17 of 18
Councilmember Woodruff asked what the City's financial burden will be to contract out the maintenance
work. Engineer Hornby stated he Neill provide Council with that information for its next meeting.
6. Gideon Glen Update
Director BroN -,n stated this Nvas discussed as part of the Park Commission meeting report
B. Mayor and City Council
Councilmember Sialcel noted Council approved the Excelsior Fire Departmentt, (EFD) 2014 Operating
Budget and 2014 Capital Improvement Program as part of the consent agenda this evening. She thanked
Mayor Zerby and Councilmember Hotvet for attending the joint Nvork session of the EFD member City
Councils held on August 14 to talk about the budget.
Sialcel voiced her disappointment about the Budget. She exp]
short changed. There are only three regular employees th,
Administrative Assistant. Despite numerous years of asking for
equity, that has not happened. The net increase of -,N�hat was
significant (a few hundred dollars for some of the EFD meml
assess the salaries. The members of the EFD Board agreed to
last minute some Boardmembers changed their mind, caved or N
Sialcel stated the Fire Department delivers incredil
embarrassed that member cities would not suppo
that as a result of this year's process there is agi
used as a guide to help ensure salaries are made
N-,-hat Nvas agreed upon for increases for the Fire
2017). She noted she N-611 make sure 'horeNvood's
Sialcel noted the five member
service that is provided by a
she were a member of the Df
are morale issues that need tc
is. She rioted that the memb
emplo -(ee and firefighters.
Mayor Zerbv expressed his
;ome of the . EFD employees were
Chief, the Fire Inspector and the
t for bringing employees up to pay
:or as a compromise was not very
�s). A process Nvas put in place to
increase recommendations. At the
rvice to the five communities. She expressed she is
king things right for the EFD staff. She explained
nt t6 make sure that established salan- ranges are
able. HopefullN', member cities will make good on
and Fire Inspector for the next four years (2014 —
is heard during the 2015 budget process.
cities are'at risk long term in preserving the current EFD employees and the
volunteer degartment. Shorewood has been supportive of that. She stated if
)artrnent or a volunteer' firefighter for the Department she would think there
be addressed. The member cities need to put their money where their mouth
r cities should be embarrassed for not doing what is right for high quality
with what Councilmember Sialcel said.
Councilmember Hotvet expressed her disappointment with the outcome for salary increases and noted she
is also embarrassed about it. She noted the Fire Inspector continues to be paid very far below the
minimum of the salary range for fire inspectors. She stated the Department has quality, dedicated people
N-,-ho keep the communities safe. The results of Shorewood's resident survey indicated that the number
one priority for residents is safety. She then stated she thought some of the member cities made a huge
mistake in not wanting to correct the substantial inequities in salaries. She asked those who pushed for the
lower salary increases if they typically post a position at a salary that is well below the market minimum.
She stated the quality of applicants would likely be far below that of the current staff.
13. ADJOURN
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 26, 2013
Page 18 of 18
Woodruff moved, Sundberg seconded, Adjourning the City Council Regular Meeting of August 26,
2013, at 9:02 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Jear
Scott Zerby,
Department Council Meeting Item Number
Finance September 6, 2013 3A
Item Description: Verified Claims
From: Michelle Nguyen
Bruce DeJong
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 54636 through
54686 totaling $772,524.33
Staff Recommendation
Staff recommends approval of the claims list.
09 -04 -2013 12:02 AM C
O U N C
I L REPORT BY VENDOR - SEPTEMBER 6, 2013
PAGE:
1
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
AFSCME CO 5 MEMBERS HEALTH FUND
9/06/13
CHARLIES DAVIS
General Fund
Unallocated Expenses
51.00
9/06/13
GREG FASCHING
General Fund
Unallocated Expenses
51.00
9/06/13
JOSEPH LUGOWSKI
General Fund
Unallocated Expenses
51.00
9/06/13
BRADLEY MASON
General Fund
Unallocated Expenses
51.00
9/06/13
CHRISTOPHER POUNDER
General Fund
Unallocated Expenses
51.00
9/06/13
DANIEL RANDALL
General Fund
Unallocated Expenses
51.00
9/06/13
BRUCE STARK
General Fund
Unallocated Expenses
51.00
TOTAL:
357.00
ALLIED BLACKTOP CO
9/06/13
P.V. #1 -PROD CHIP SEAL 2013
Street Capital Imp
Street Capt Improvemen
127,566.31
TOTAL:
127,566.31
ALLIED WASTE SERVICES #894
9/06/13
MONTHLY RECYCLING SVCS
Recycling Utility
Recycling
13,741.20
TOTAL:
13,741.20
APPLIED MAINTENANCE SUPPLIES & SOLUTIO
9/06/13
DEGREASER & PAINT
Sanitary Sewer Uti
Sewer
99.39
TOTAL:
99.39
BARBER CONSTRUCTION CO., INC.
9/06/13
P.V. #3 -PROJ CTY RD 19 SIDE
Trail Capital Outl
Trail Expenditures
13,291.41
TOTAL:
13,291.41
BLUE -TARP FINANCIAL, INC.
9/06/13
DRUM FAN SHP & EFD SPRAY H
General Fund
Public Works
223.08
TOTAL:
223.08
BOON PAINTING
9/06/13
RENTAL HOUSE - WINDOWS
General Fund
Municipal Buildings _
5,445.10
TOTAL:
5,445.10
BOYER TRUCKS PARTS DISTRIBUTION CENTER
9/06/13
BUSH PART
General Fund
Public Works
38.35
TOTAL:
38.35
BROWN, LAWRENCE
9/06/13
BLUETOOTH ADAPTOR TRAFFIC
General Fund
Public Works
80.43
9/06/13
CABLE FOR PLC WA TOWER
Water Utility
Water
21.44,
TOTAL:
101.87
C & J ENTERTAINMENT LLC
9/06/13
OUTDOOR MOVIE- 09/13/13
General Fund
Recreation
622.00
TOTAL:
622.00
CARQUEST AUTO PARTS
9/06/13
FILTER
General Fund
Public Works
_ 23.97
_
TOTAL:
23.97
CENTERPOINT ENERGY
9/06/13
SVC 07/23 -08/21
General Fund
Municipal Buildings
38.32
-
9/06/13
5755 CTRY CLUB RD
General Fund
Municipal Buildings
19.24
9/06/13
24200 SMITHTOWN RD
General Fund
Public Works
66.66
9/06/13
5745 CTRY CLB RD & 25200 H
General Fund
Park Maintenance
35.88
9/06/13
20630 MANOR RD- WARMING HOU
General Fund
Park Maintenance
12.87
9/06/13
5735 COUNTRY CLUB RD - SSC
Southshore Communi
Senior Community Cente
31.48
9/06/13
20405 KNIGHTSBRIDGE RD
Water Utility
Water
20.76
9/06/13
28125 BOULDER BRIDGE DR
Water Utility
Water
30.09
•
TOTAL:
255.30
CENTURY LINK
9/06/13
952 - 470 -6340
General Fund
Municipal Buildings
123.03
9/06/13
952 - 470 -2294
General Fund
Public Works
59.51
9/06/13
952 - 470 -9605
Water Utility
Water
74.47
9/06/13
952- 470 -9606
Water Utility
Water
74.47
TOTAL:
331.48
09 -04 -2013 12:02 AM C
O U N C
I L REPORT BY VENDOR - SEPTEMBER 6, 2013
PAGE:
2
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
CERTIFIED APPLIANCE RECYCLING
9/06/13
SPRING CLEAN UP
Recycling Utility
NON- DEPARTMENTAL
4,503.55
TOTAL:
4,503.55
CHARD TILING & EXCAVATING
9/06/13
P.V. #2 -PROD SMITHTOWN RD T
Trail Capital Outl
Trail Expenditures
220,268.95
TOTAL:
220,268.95
CITY OF CHANHASSEN
9/06/13
01505 -002- ACCT SVC ADDRES
Stormwater Managem
STORMWATER MANAGEMENT
125.48
TOTAL:
125.48
CUB FOODS - SHOREWOOD
9/06/13
LAKE AREA MANAGERS MTG -FOO
General Fund
Administration
48.03
TOTAL:
48.03
DELTA DENTAL OF MINNESOTA
9/01/13
MONTHLY DENTIST PREMIUM
General Fund
Unallocated Expenses
511.44
TOTAL:
511.44
DREW KRIESEL
9/06/13
CONTRACT SVC
Southshore Communi
Senior Community Cente
752.06
9/06/13
BLDG RENTAL SVCS
Southshore Communi
Senior Community Conte
50.00
TOTAL:
802.06
EFTPS - FEDERAL W/H
8/27/13
FEDERAL W/H
General Fund
NON- DEPARTMENTAL
3,816.62
8/27/13
FICA W/H
General Fund
NON- DEPARTMENTAL
2,667.09
8/27/13
MEDICARE W/H
General Fund
NON- DEPARTMENTAL
623.78
8/27/13
FICA W/H
General Fund
Council
80.60
8/27/13
MEDICARE W/H
General Fund
Council
18.87
8/27/13
FICA W/H
General Fund
Administration
383.50
8/27/13
MEDICARE W/H
General Fund
Administration
89.70
8/27/13
FICA W/H
General Fund
Finance
236.60
8/27/13
MEDICARE W/H
General Fund
Finance
55.34
8/27/13
FICA W/H
General Fund
Planning
285.50
8/27/13
MEDICARE W/H
General Fund
Planning
66.76
?7 >„
8/27/13
FICA W/H
General Fund
Protective Inspections
186.45
8/27/13
MEDICARE W/H
General Fund
Protective Inspections
43.62
8/27/13
FICA W/H
General Fund
Public Works
875.87
8/27/13
MEDICARE W/H
General Fund
Public Works
204.84
8/27/13
FICA W/H
General Fund
Park Maintenance
27.28
8/27/13
MEDICARE W/H
General Fund
Park Maintenance
6.38
8/27/13
FICA W/H
General Fund
Recreation
90.36
8/27/13
MEDICARE W/H
General Fund
Recreation
21.13
8/27/13
FICA W/H
Southshore Communi
Senior Community Cente
61.36
8/27/13
MEDICARE W/H
Southshore Communi
Senior Community Cente
14.35
8/27/13
FICA W/H
Water Utility
Water
266.20
8/27/13
MEDICARE W/H
Water Utility
Water
62.25
8/27/13
FICA W/H
Sanitary Sewer Uti
Sewer
126.56
8/27/13
MEDICARE W/H
Sanitary Sewer Uti
Sewer
29.60
8/27/13
FICA W/H
Stormwater Managem
STORMWATER MANAGEMENT
46.81
8/27/13
MEDICARE W/H
Stormwater Managem
STORMWATER MANAGEMENT
10.94
TOTAL:
10,398.36
ELECTRICAL INSTALLATION & MAINTENANCE
9/06/13
SIGNAL RELAMP
General Fund
Public Works
413.29
TOTAL:
413.29
FINANCE AND COMMERCE
9/06/13
2013 BITUMINOUS MILL ADS
Street Capital Imp
Street Capt Improvemen
202.70
9/06/13
STREET, DRAINAGE UTILITY I
Street Capital Imp
Street Capt Improvemen
191.78
TOTAL:
394.48
G & K SERVICES
9/06/13
CITY HALL BUILDING
General Fund
Municipal Buildings
168.48
09 -04 -2013 12:02 AM
C 0 U N C
I L REPORT BY VENDOR - SEPTEMBER 6, 2013
\ PAGE:
3
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
9/06/13
PUBLIC WORKS BUILDING
General Fund
Public Works
994.66
9/06/13
SOUTHSHORE COMM CTR BLG
Southshore Communi
Senior Community Conte
68.56
TOTAL:
1,231.70
G.E. JEDLICKI, INC.
9/06/13
P.V. #1 -PROJ SILVER LK OUTL
Stormwater Managem
STORMWATER MANAGEMENT
48,716.00
TOTAL:
48,716.00
GENERAL SPORTS CORPORATION
9/06/13
SAFETY CAMP T- SHIRTS
General Fund
Recreation
148.70
TOTAL:
148.70
GOPHER STATE ONE CALL
9/06/13
AUG SVC
Water Utility
Water
113.20
9/06/13
AUG SVC
Sanitary Sewer Uti
Sewer
113.20
9/06/13
AUG SVC
Stormwater Managem
STORMWATER MANAGEMENT
113.20
TOTAL:
339.60
GRAINGER, INC
9/06/13
HEAVY DUTY BOOT BRUSH -SLMP
General Fund
Public Works
72.00
TOTAL:
72.00
HAWKINS, INC.
9/06/13
CHLORINE
Water Utility
Water
105.00
TOTAL:
105.00
ICMA RETIREMENT TRUST - 302131 -457
8/27/13
P/R DEDUCTS - DEFERRED COM
General Fund
NON- DEPARTMENTAL
1,185.96
TOTAL:
1,185.96
INCLINE EXTERIORS
9/06/13
RENTAL HOUSE -ROOF
General Fund
Municipal Buildings
945.00
TOTAL:
945.00
J.P. COOKE CO
9/06/13
DOG LICENSE TAGS
General Fund
Administration
75.50
TOTAL:
75.50
KENNEDY & GRAVEN, CHARTERED
9/06/13
RON JOHNSON LITIGATION
General Fund
Professional Svcs
16.50
TOTAL:
16.50
LEAGUE OF MINNESOTA CITIES
9/06/13
2013 -2014 MEMBERSHIP
General Fund
Council
6,688.00
9/06/13
SCOTT ZERBY -MAYOR ASSN MEM
General Fund
Council
30.00
TOTAL:
6,718.00
LINK, CLARE T.
9/06/13
SO CTR ADVISORY MTG 8/27
Southshore Communi
Senior Community Cente
187.00
TOTAL:
187.00
LOCATORS & SUPPLIES INC
9/06/13
PROTECTIVE EQUIPMENT
General Fund
Public Works
26.57
TOTAL:
26.57
MALKERSON GUNN MARTIN LLP
9/06/13
MAY -GEN MATTERS- RETAINER
General Fund
Professional Svcs
1,850.00
9/06/13
MAY- PERSONNEL
General Fund
Professional Svcs
55.50
9/06/13
MAY -HOUSE FOR SALE
General Fund
Professional Svcs
814.00
9/06/13
PUBLIC IMPROVEMENT
Trail Capital Outl
Trail Expenditures
259.00
9/06/13
MAY - SMITHTOWN TRAIL
Trail Capital Outl
Trail Expenditures
1,174.75
TOTAL:
4,153.25
MEDICA
9/06/13
MEDICAL PREMIUM
General Fund
Unallocated Expenses
16,074.90
TOTAL:
16,074.90
METRO COUNCIL ENV.(WASTEWATER)
9/06/13
SEPT WASTEWATER
Sanitary Sewer Uti
Sewer
44,115.52
TOTAL:
44,115.52
09 -04 -2013 12:02 AM C
0 U N C I L REPORT BY VENDOR - SEPTEMBER 6, 2013
PAGE:
4
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
MIDWEST GOVERNMENT ADVISORS
9/06/13
AUG SVC
General Fund
Administration
8,424.00
TOTAL:
8,424.00
MIDWEST MAILING SYSTEMS, INC.
9/06/13
NEWSLETTER SERVICES
General Fund
Administration
413.80
9/06/13
ADDT'L POSTAGE
General Fund
Administration
36.96
TOTAL:
450.76
MINNESOTA LIFE
9/06/13
SEPT LIFE PREM
General Fund
Unallocated Expenses
345.62
TOTAL:
345.62
MISC. VENDOR KARIEL STAGING & DECOR
9/06/13
5795 CTRY CLUB RD- FURNISHI
General Fund
Municipal Buildings
1,700.00
LEUTHNER WELL INC
9/06/13
5795 CTRY CLUB RD -WELL INS
General Fund
Municipal Buildings
80.00
PREHALL ELECTRIC, INC
9/06/13
5795 CTRY CLUB RD- FURNISHI
General Fund
Municipal Buildings
810.00
TOTAL:
2,590.00
MN DEPT OF REVENUE
8/27/13
STATE W/H
General Fund
NON- DEPARTMENTAL
1,710.85
TOTAL:
1,710.85
MNSPECT, INC.
9/06/13
AUG INSPECT SVC
General Fund
Protective Inspections
210.00
TOTAL:
210.00
MUNICI -PALS
9/06/13
2013 FALL BUS MTG- MICHELLE
General Fund
Finance
38.00
TOTAL:
38.00
NGUYEN, MICHELLE
9/06/13
AUG MILEAGE
General Fund
Finance
81.36
TOTAL:
81.36
NORTH STAR PUMP SERVICE
9/06/13
LIFT STATION #18 REPAIR
Sanitary Sewer Uti
Sewer
375.00
TOTAL:
375.00
OFFICE DEPOT
9/06/13
EXP FOLDER
General Fund
Administration
86.63
9/06/13
DRIVE USB
General Fund
Administration
38.45
9/06/13
RACK
General Fund
Administration
81.01
9/06/13
BANK BAG
General Fund
Administration
6.28
9/06/13
COLOR PAPER
General Fund
Administration
53.13
9/06/13
PAPER COVER STOCK
General Fund
Administration
42.07
9/06/13
CARTRIDGE
General Fund
Administration
128.55
TOTAL:
436.12
PAETEC
9/06/13
SVC 07/29 -08/28
General Fund
Municipal Buildings
170.00
9/06/13
SVC 07/29 -08/28
General Fund
Public Works
46.90
9/06/13
SVC 07/29 -08/28
General Fund
Park Maintenance
226.36
9/06/13
SVC 07/29 -08/28
Water Utility
Water
110.00
9/06/13
SVC 07/29 -08/28
Water Utility
Water
165.00
TOTAL:
718.26
PERA
8/27/13
P/R DEDUCTS -PERA
General Fund
NON- DEPARTMENTAL
2,721.04
8/27/13
P/R DEDUCTS -PERA
General Fund
Administration
453.12
8/27/13
P/R DEDUCTS -PERA
General Fund
Finance
293.72
8/27/13
P/R DEDUCTS -PERA
General Fund
Planning
378.32
8/27/13
P/R DEDUCTS -PERA
General Fund
Protective Inspections
257.71
8/27/13
P/R DEDUCTS -PERA
General Fund
Public Works
1,059.21
8/27/13
P/R DEDUCTS -PERA
General Fund
Recreation
105.67
8/27/13
P/R DEDUCTS -PERA
Southshore Communi
Senior Community Conte
67.39
8/27/13
P/R DEDUCTS -PERA
Water Utility
Water
323.28
8/27/13
P/R DEDUCTS -PERA
Sanitary Sewer Uti
Sewer
159.27
09 -04 -2013 12:02 AM
C 0 U N C
I L REPORT BY VENDOR -
SEPTEMBER
6, 2013 PAGE: 5
VENDOR SORT KEY
DATE
DESCRIPTION
_ FUND
DEPARTMENT AMOUNT
8/27/13
P/R DEDUCTS -PERA
Stormwater Managem STORMWATER MANAGEMENT
58.70
TOTAL:
5,877.43
PRUDENTIAL GROUP INSURANCE
9/06/13
SEPT PREM LIFE
General
Fund
Unallocated Expenses
696.81
TOTAL:
696.81
SHOREWOOD TRUE VALUE
9/06/13
GLOVE
General
Fund
Public Works
27.71
9/06/13
ROUNDUP
General
Fund
Park Maintenance
52.35
TOTAL:
80.06
SO LK MTKA POLICE DEPT
9/06/13
OPERATING BUDGET EXPENSE
General
Fund
Police Protection
84,419.00
TOTAL:
84,419.00
SUN NEWSPAPERS
9/06/13
RESOLUTION 13 -044 - 08/22
General
Fund
Administration
38.97
9/06/13
2013 STREET BIDS 08/22 & 0
Street
Capital Imp
Street Capt Improvemen
209.79
9/06/13
PROJ 13 -05 BIDS
Street
Capital Imp
Street Capt Improvemen
199.80
TOTAL:
448.56
SUN PATRIOT NEWSPAPERS
9/06/13
ORD NO 503 - 008/24
General
Fund
Administration
26.46
TOTAL:
26.46
T- MOBILE
9/06/13
952 - 463 -5836 - ADMIN CEL
General
Fund
Administration
59.27
TOTAL:
59.27
TOTAL PRINTING SERVICES
9/06/13
MONTHLY NEWSLETTER
General
Fund
Administration
1,101.77
TOTAL:
1,101.77
TWIN CITY WATER CLINIC
9/06/13
COLIFORM AT 5795 CTRY CLB
General
Fund
Municipal Buildings
125.00
TOTAL:
125.00
VERIZON WIRELESS
9/06/13
612 -865 -3582 - BRAD NIELSE
General
Fund
Planning
91.78
9/06/13
L.S. PHONE SERVICES
Sanitary Sewer Uti
Sewer
218.61
TOTAL:
310.39
VICTORIA REPAIR AND MEG
9/06/13
STEEL STOCK
General
Fund
Public Works
144.28
9/06/13
STEEL STOCK
General
Fund
Public Works
123.44
TOTAL:
267.72
VOYAGER FLEET SYSTEMS, INC.
9/06/13
GAS THRU 08/24/13
General
Fund
Public Works
3,743.02
TOTAL:
3,743.02
WASTE MANAGEMENT OF WI -MN
9/06/13
24200 SMITHTOWN RD -PUB WOR
General
Fund
Public Works
448.34
9/06/13
5735 COUNTRY CLUB RD -SSCC
Southshore Communi
Senior Community Cente
191.54
TOTAL:
639.88
WELLS FARGO HEALTH BENEFIT SVCS
8/27/13
P/R DEDUCTS -HSA
General
Fund
NON- DEPARTMENTAL
1,403.05
TOTAL:
1,403.05
PIM. MUELLER & SONS, INC.
9/06/13
ASPHALT PATCH
General
Fund
Public Works
3,068.34
9/06/13
ASPHALT PATCH
General
Fund
Public Works
3,568.15
9/06/13
ASPHALT PATCH
General
Fund
Public Works
509.37
9/06/13
ASPHALT PATCH
General
Fund
Public Works
1,020.65
9/06/13
ASPHALT PATCH
General
Fund
Public Works
1,021.30
TOTAL:
9,187.81
WSB AND ASSOCIATES, INC.
9/06/13
JUL- ASHLAND WOOD /ST IMPRVM
General
Fund
NON - DEPARTMENTAL
13,522.50
09 -04 -2013 12:02 AM
C O U N C
I L REPORT BY VENDOR - SEPTEMBER 6, 2013
PAGE:
6
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
9/06/13
JUL -GIS AND CAD SUPPORT
General Fund
City Engineer
475.00
9/06/13
JUL -GEN SVC
General Fund
City Engineer
4,000.00
9/06/13
JUL -2D13 PAVEMENT MARKING
General Fund
City Engineer
599.00
9/06/13
JUL -SEAL COAT
Street Capital Imp
Street Capt Improvemen
1,970.70
9/06/13
JUL - VALLEYWD ST IMPRVMT
Street Capital Imp
Street Capt Improvemen
99.75
9/06/13
JUL- MILL AND OVERLAY
Street Capital Imp
Street Capt Improvemen
199.50
9/06/13
JUL -DRIVE FEEDBACK SIGNS
MSA Capital Improv
MSA Capital Improvemen
7,403.75
9/06/13
JUL - SMITHTOWN RD TRL
Trail Capital Outl
Trail Expenditures
30,537.61
9/06/13
JUL -CTY RD 19 SIDEWALK
Trail Capital Outl
Trail Expenditures
10,051.00
9/06/13
JUL- GALPIN LK TRL CONN
Trail Capital Outl
Trail Expenditures
2,668.75
9/06/13
JUL -MILL ST TRL CONN
Trail Capital Outl
Trail Expenditures
2,062.75
9/06/13
JUL -MCES FORCEMAIN IMPRVMT
Sanitary Sewer Uti
Sewer
1,234.50
9/06/13
JUL -ENG SUPPORT -APPLE RD
Stormwater Managem
STORMWATER MANAGEMENT
1,191.00
9/06/13
JUL- SILVER LK OULET IMPRVM
Stormwater Managem
STORMWATER MANAGEMENT
557.00
9/06/13
JUL -L.S. 4 5 & 6 REHAB
Stormwater Managem
STORMWATER MANAGEMENT
605.00
TOTAL:
77,177.81
XCEL ENERGY
9/06/13
5700 CTY RD 19
General Fund
Traffic Control /Str Li
37.35
9/06/13
5700 CTY RD 19 UNIT LIGHTS
General Fund
Traffic Control /Str Li
201.80
9/06/13
5735 COUNTRY CLUB RD
Southshore Communi
Senior Community Cente
591.69
9/06/13
24253 SMITHTOWN ROAD
Water Utility
Water
859.70
TOTAL:
1,690.54
* *PAYROLL EXPENSES
8/26/2013 - 99/99/9999
General Fund
Council
1,300.00
General Fund
Administration
6,249.99
General Fund
Finance
4,051.35
General Fund
Planning
5,218.01
General Fund
Protective Inspections
3,554.91
General Fund
Public Works
15,489.66
General Fund
Park Maintenance
440.00
General Fund
Recreation
1,457.50
Southshore Communi
Senior Community Cente
989.48
Water Utility
Water
4,458.99
Sanitary Sevier Uti
Sewer
2,196.96
Stormwater Managem
STORMWATER MANAGEMENT
809.63
TOTAL:
46,216.48
09 -04 -2013 12:02 AM C 0 U N C I L REPORT BY VENDOR - SEPTEMBER 6, 2013 PAGE:
DATE DESCRIPTION FUND DEPARTMENT AMOUNT
_______________
FUND TOTALS = _______________
101
General Fund
225,329.15
404
Street Capital Improvemen
130,640.33
405
MSA Capital Improvement
7,403.75
406
Trail Capital Outlay
280,314.22
490
Southshore Community Ctr.
3,004.91
601
Water Utility
6,684.85
611
Sanitary Sewer Utility
48,668.61
621
Recycling Utility
18,244.75
631
Stormwater ManagementUtil
52,233.76
GRAND TOTAL: 772,524.33
------------------------- - - - - --
TOTAL PAGES
9/04/2013
12:03 PM
A/P
HISTORY CHECK REPORT
VENDOR SET:
01 City of
Shorewood
5,877.43
000000
BANK:
1 BEACON BANK
1,403.05
054640
DATE RANGE:
8/27/2013 THRU
99/99/9999
054642
13,741.20
054643
13,291.41
054644
5,445.10
CHECK
VENDOR I.D.
054646
NAME
STATUS
DATE
00051
255.30
EFTPS - FEDERAL W/H
D
8/27/2013
00052
054651
PERA
D
8/27/2013
00092
48.03
MN DEPT OF REVENUE
D
8/27/2013
20005
054656
WELLS FARGO HEALTH BENEFIT SVC
D
8/27/2013
00053
ICMA RETIREMENT TRUST - 302131 -4
R
8/27/2013
01380
ALLIED BLACKTOP CO
R
9/06/2013
29306
ALLIED WASTE SERVICES #894
R
9/06/2013
29502
BARBER CONSTRUCTION CO., INC.
R
9/06/2013
29511
BOON PAINTING
R
9/06/2013
03550
BROWN, LAWRENCE
R
9/06/2013
29450
C & J ENTERTAINMENT LLC
R
9/06/2013
04081
CARQUEST AUTO PARTS
R
9/06/2013
17300
CENTERPOINT ENERGY
R
9/06/2013
26100
CENTURY LINK
R
9/06/2013
29333
CERTIFIED APPLIANCE RECYCLING
R
9/06/2013
29508
CHARD TILING & EXCAVATING
R
9/06/2013
04500
CITY OF CHANHASSEN
R
9/06/2013
05875
CUB FOODS - SHOREWOOD
R
9/06/2013
29271
DREW KRIESEL
R
9/06/2013
07383
ELECTRICAL INSTALLATION & MAIN
R
9/06/2013
07975
FINANCE AND COMMERCE
R
9/06/2013
08712
G & K SERVICES
R
9/06/2013
PAGE
INVOICE CHECK
CHECK CHECK
AMOUNT DISCOUNT NO
STATUS AMOUNT
000000
10,398.36
000000
5,877.43
000000
1,710.85
000000
1,403.05
054640
1,185.96
054641
127,566.31
054642
13,741.20
054643
13,291.41
054644
5,445.10
054645
101.87
054646
622.00
054647
23.97
054648
255.30
054649
331.48
054650
4,503.55
054651
220,268.95
054652
125.48
054653
48.03
054654
802.06
054655
413.29
054656
394.48
054657
1,231.70
2
9/04/2013
12:03 PM
A/P HISTORY CHECK REPORT
VENDOR SET:
01 City of Shorewood
BANK:
1 BEACON BANK
DATE RANGE:
8/27/2013 THRU 99/99/9999
CHECK
VENDOR I.D.
NAME
STATUS
DATE
29512
G.E. JEDLICKI, INC.
R
9/06/2013
29362
GENERAL SPORTS CORPORATION
R
9/06/2013
29447
INCLINE EXTERIORS
R
9/06/2013
11510
J.P. COOKE CO
R
9/06/2013
1
KARIEL STAGING & DECOR
R
9/06/2013
11650
KENNEDY & GRAVEN, CHARTERED
R
9/06/2013
13300
LEAGUE OF MINNESOTA CITIES
R
9/06/2013
1
LEUTHNER WELL INC
R
9/06/2013
29259
MALKERSON GUNN MARTIN LLP
R
9/06/2013
00079
MEDICA
R
9/06/2013
50001
MNSPECT, INC.
R
9/06/2013
18595
MUNICI -PALS
R
9/06/2013
29368
NORTH STAR PUMP SERVICE
R
9/06/2013
15900
OFFICE DEPOT
R
9/06/2013
15000
PAETEC
R
9/06/2013
1
PREHALL ELECTRIC, INC
R
9/06/2013
1350
PRUDENTIAL GROUP INSURANCE
R
9/06/2013
22950
SHOREWOOD TRUE VALUE
R
9/06/2013
23500
SO LK MTKA POLICE DEPT
R
9/06/2013
29101
SUN NEWSPAPERS
R
9/06/2013
17200
SUN PATRIOT NEWSPAPERS
R
9/06/2013
23738
T- MOBILE
R
9/06/2013
PAGE:
INVOICE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
054658 48,716.00
054659 148.70
054660 945.00
054661 75.50
054662 1,700.00
054663 16.50
054664 6,718.00
054665 80.00
054666 4,153.25
054667 16,074.90
054668 210.00
054669 38.00
054670 375.00
054671 436.12
054673 718.26
054674 810.00
054675 696.81
054676 80.06
054677 84,419.00
054678 448.56
054679 26.46
054680 59.27
3
9/04/2013
12:03 PM
A/P
HISTORY CHECK REPORT
VENDOR SET:
01 City of
Shorewood
BANK:
1 BEACON
BANK
DATE RANGE:
8/27/2013 THRU
99/99/9999
CHECK
VENDOR I.D.
NAME
STATUS
DATE
25000
TOTAL PRINTING SERVICES
R
9/06/2013
25452
TWIN CITY WATER CLINIC
R
9/06/2013
70200
VERIZON WIRELESS
R
9/06/2013
26600
VICTORIA REPAIR AND MFG
R
9/06/2013
83900
WASTE MANAGEMENT OF WI -MN
R
9/06/2013
19800
XCEL ENERGY
R
9/06/2013
00085
MINNESOTA LIFE
E
9/06/2013
00087
AFSCME CO 5 MEMBERS HEALTH FUN
E
9/06/2013
03325
BOYER TRUCKS PARTS DISTRIBUTIO
E
9/06/2013
06572
DELTA DENTAL OF MINNESOTA
D
9/01/2013
07900
HAWKINS, INC.
E
9/06/2013
09400
GOPHER STATE ONE CALL
E
9/06/2013
13525
LINK, CLARE T.
E
9/06/2013
13582
LOCATORS & SUPPLIES INC
E
9/06/2013
15500
METRO COUNCIL ENV.(WASTEWATER)
E
9/06/2013
15885
MIDWEST MAILING SYSTEMS, INC.
E
9/06/2013
18500
WM. MUELLER & SONS, INC.
E
9/06/2013
19445
NGUYEN, MICHELLE
E
9/06/2013
20283
APPLIED MAINTENANCE SUPPLIES &
E
9/06/2013
27195
GRAINGER, INC
E
9/06/2013
28451
WSB AND ASSOCIATES, INC.
E
9/06/2013
29413
VOYAGER FLEET SYSTEMS, INC.
E
9/06/2013
PAGE:
INVOICE CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
054681 1,101.77
054682 125.00
054683 310.39
054684 267.72
054685 639.88
054686 1,690.54
999999 345.62
999999 357.00
999999 38.35
999999 511.44
999999 105.00
999999 339.60
999999 187.00
999999 26.57
999999 44,115.52
999999 450.76
999999 9,187.81
999999 81.36
999999 99.39
999999 72.00
999999 77,177.81
999999 3,743.02
4
9/04/2013 12:03 PM A/P HISTORY CHECK REPORT
VENDOR SET: 01 City of
Shorewood
CHECK CHECK
AMOUNT
BANK: 1 BEACON
BANK
999999
DATE RANGE: 8/27/2013 THRU
99/99/9999
999999
223.08
INVOICE AMOUNT
DISCOUNTS
CHECK AMOUNT
CHECK
VENDOR I.D.
NAME
0.00
STATUS DATE
29459
MIDWEST GOVERNMENT ADVISORS
E 9/06/2013
29460
BLUE -TARP
FINANCIAL, INC.
E 9/06/2013
** T 0 T A L S **
0.00
NO
0.00
REGULAR CHECKS:
46
0.00
HAND CHECKS:
726,307.85
0
726,307.85
DRAFTS:
0.00
5
EFT:
17
NON CHECKS:
0
VOID CHECKS:
0 VOID DEBITS
0.00
VOID CREDITS
0.00
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1
TOTALS:
68
BANK: 1 TOTALS:
68
REPORT TOTALS:
69
PAGE: 5
INVOICE
CHECK
CHECK CHECK
AMOUNT
DISCOUNT NO
STATUS AMOUNT
999999
8,424.00
999999
223.08
INVOICE AMOUNT
DISCOUNTS
CHECK AMOUNT
561,432.83
0.00
561,432.83
0.00
D.00
0.00
19,901.13
0.00
19,901.13
144,973.89
0.00
144,973.89
0.00
0.00
0.00
0.00
0.00
726,307.85
0.00
726,307.85
726,307.85
0.00
726,307.85
726,307.85
0.00
726,307.85
#3B
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Accepting a Donation from the American Legion Post #259
Meeting Date: September 9, 2013
Prepared by: Bruce DeJong, Finance Director
Policy Consideration: All donations to the City of Shorewood must be accepted by the City Council.
Background: The American Legion Post #259 has given a $100 donation for the Oktoberfest event.
The contribution is voluntary in nature.
Financial or Budget Considerations: This donation will help to cover expenses for the Oktoberfest event
being held on Saturday, October 5, from 5:00 -8:00 PM.
Options:
• Accept the Donation, or
• Reject the Donation
Recommendation / Action Requested: Staff recommends that the donation be accepted, and a thank
you note will be mailed to the American Legion.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#5A
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Public Hearing on Preliminary Authorization for the Issuance of a Revenue Note —
The Legends at Hazeltine, LLC
Meeting Date: September 9, 2012
Prepared by: Bruce DeJong, Finance Director
Reviewed by: Bill Joynes, City Administrator
Attachment: Conduit Bond Financing Memo
Resolution
Policy Consideration:
Adoption of this resolution will allow Shorewood to participate in financing a senior living community.
Background:
Ridgeview Medical Center, in conjunction with two other entities, is planning a multifamily housing
development in Chaska to be called The Legends at Hazeltine, LLC. This will finance a portion of a 126
unit senior living community with independent living units, assisted living units, and memory care units.
In order to finance the project, they need to be able to issue tax - exempt bonds that are bank - qualified
obligations. Because we have not issued in excess of our $10,000,000 limit this year, we still have bank
qualification available. This will allow the issuer to save on interest expense by increasing the pool of
potential lenders to include local banks.
Kennedy & Graven, the city's regular bond counsel, is bond counsel for this project. The bonds are
limited obligations of the City, payable solely from the revenues pledged by the project. They will not
constitute general obligations of the City and will not be secured by any taxing powers.
The total amount of bonds to finance the project will range from $22,000,000 to $25,000,000. The City
of Chaska is not lending its bank qualification because it has other municipal projects that it intends to
designate as bank qualified. It is a part of the joint powers agreement to authorize the bonds as it is the
host city for the project. The other participants who are lending their bank qualification for the
financing are the cities of Chanhassen and Greenwood, in the amount of $10,000,000 each.
The benefit to the City of Shorewood in participating in this financing is a fee of 0.75% of the amount of
bonds issued under our bank qualification. Kennedy and Graven has said that full amount of financing
has yet to be determined, but our range is most likely between $2,000,000 and a cap of $5,000,000. The
fee payable to Shorewood would then range from $15,000 to $37,500.
Financial or Budget Considerations:
This process will have no effect on the city's bond rating and will not incur any financial liability on the
city's behalf.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Options:
The City Council may choose to:
1. Adopt the resolution as presented.
2. Defer any decision to the next meeting to allow time for additional deliberation.
3. Decline to adopt the resolution and opt out of any participation in this project.
Recommendation / Action Requested:
Staff recommends that the City Council hold the public hearing and then adopt the resolution as
submitted by Kennedy & Graven.
Next Steps and Timelines:
Kennedy & Graven will complete the due diligence and bond sale. We will receive our fee after the
closing of the bond sale.
Connection to Vision / Mission:
This process contributes to sound financial management by providing financial resources to pay for
desired city services and providing life -cycle housing options in our area.
C H A R T E R E D
Offices in
474 U.S. Bank Plaza
200 South Sixth Street
Minneapolis'
Minneapolis, MN 55402
Saint Paul
(612)
(612) 337 -9300 telephone
337 -9310 fax
St. Cloud
www.kennedy- graven.com
Affirmative Action, Equal Opportunity Employer
Monday, August 26, 2013
Noel Graczyk
City Administrative Services Director
City of Chaska
1 City Hall Plaza
Chaska, Minnesota 55318
Greg Sticha, Finance Director
City of Chanhassen
7700 Market Boulevard
Chanhassen, Minnesota 55317
Mayor Deb Kind Bruce DeJong
City of Greenwood Finance Director
20225 Cottagewood Road City of Shorewood
Excelsior, Minnesota 55331 -6700 5755 Country Club Road
Excelsior, Minnesota 55331 -8926
Re: Conduit Bond Financing for The Legends at Hazeltine Senior Living Community
Kennedy & Graven, Chartered has prepared this memorandum in our capacity as bond
counsel with respect to the proposed conduit bond financing for The Legends at Hazeltine, an
approximately 126 -unit progressive senior living community (the "Project ") to be located in the
City of Chaska ( "Chaska "). This memorandum summarizes the proposed financing and the
reasons that a request is being made that the City of Chanhassen ( "Chanhassen "), the City of
Greenwood ( "Greenwood "), and the City of Shorewood ( "Shorewood) issue the proposed conduit
revenue bonds for the Project.
Project Information
The Legends at Hazeltine, LLC, a Delaware nonprofit limited liability company (the
"Company "), was formed on May 1, 2013, to own and operate the Project. The sole members of
the Company are Ridgeview Medical Center, a Minnesota nonprofit corporation ( "RMC "), and
Intergenerational Living & Health Care, Inc., a Minnesota nonprofit corporation ( "ILHC "). RMC
and ILHC are each fifty - percent members of the Company. The Project will be owned and
operated by the Company and the Company will maintain its offices at the Project.
The Project will include approximately thirty -six (36) independent - living units,
approximately sixty -seven (67) assisted - living - units, and approximately twenty -three (23)
memory -care units, with future plans for an outpatient rehabilitation center and sub -acute
transitional care on -site. The Project will contain approximately 152,000 square feet of space on
four floors and will be managed by The Goodman Group. The total cost of the Project will be
approximately $33,000,000. The Project is proposed to be financed with up to approximately
$25,000,000 of tax - exempt debt and approximately $8,000,000 of equity.
Ridgeview is a Minnesota nonprofit corporation that is exempt from federal income
taxation pursuant to Section 501(a) of the Internal Revenue Code of 1986, as amended (the
"Code "), as a result of the application of Section 501(c)(3) of the Code. Ridgeview,
headquartered in the City of Waconia, is a regional healthcare network servicing five surrounding
-1-
counties with a reputation for clinical excellence. One of the largest employers in Carver County,
with 1500 employees and 485 volunteers, Ridgeview is ranked among the top five percent of
hospitals in the United States and in 2012 won the "HealthGrades Outstanding Patient Experience
AwardTM11.
ILHC is a Minnesota nonprofit corporation that is exempt from federal income taxation
pursuant to Section 501(x) of the Code as a result of the application of Section 501(c)(3) of the
Code. The mission of ILHC is to create life - enriching communities by embracing all generations
through innovative services and programs. ILHC currently operates five communities in four
states. The communities of 1LHC are recent recipients of the "National Bronze — Commitment to
Quality Award" presented by the American Health Care Association and National Center for
Assisted Living. In addition, The Commons on Marice in the City of Eagan, was a recipient of
the "2011 Excellence in Assisted Living Award" presented by Care Providers of Minnesota.
The Goodman Group, headquartered in Chaska, has nearly fifty years of experience in
developing and managing senior living communities, healthcare centers, residential communities,
and commercial properties. The Goodman Group operates in ten states.
The Project will be developed on land located adjacent to the corporate headquarters of
The Goodman Group. The street address is expected to be 1105 Hazeltine Boulevard in the City
of Chaska. The Project site is also adjacent to the Hazeltine National Golf Club, a golf course
that has hosted PGA events, and in close proximity to Ridgevicw Chaska Clinic, and near the
University of Minnesota Arboretum.
Authority to Issue Conduit Revenue Bonds
Every city of the State of Minnesota is authorized by Minnesota Statutes, Chapter 462C,
as amended (the "Housing Act "), to issue and sell revenue obligations to finance multifamily
housing developments. In a typical financing for a rental housing development for seniors, the
proceeds derived from the sale of the revenue obligations are Ioaned to an organization exempt
from federal income taxation pursuant to Section 501(x) of the Code as a result of the application
of Section 501(c)(3) of the Code (a "501(c)(3) Organization ") or, as in the case of the Company,
an entity formed by such 501(c)(3) Organizations. The revenue obligations proposed to be issued
to finance a portion of the costs of the Project are to be payable solely from the loan repayments
to be made by the Company and from other security that may be pledged to payment of the
revenue obligations by the Company.
With respect to the assisted - living units and memory -care units of the Project, the
provisions of Section 462C.05, subdivision 7, of the Housing Act state:
A development may consist of a combination of a multifamily housing
development and a new or existing health care facility, as defined by [Minnesota
Statutes,] section 469.153, if the following conditions are satisfied:
(a) the multifamily housing development is designed and intended to be
used for rental occupancy;
(b) the multifamily housing development is designed and intended to be
used primarily by elderly or physically disabled persons; and
-2-
(c) nursing, medical, personal care, and other health - related assisted
living services are available on a 24 -hour basis in the development to the
residents.
The Project will satisfy the requirements referenced above and is, therefore, eligible for financing
under the terms of the Housing Act.
Any obligations issued under the terms of the Housing Act are not general or moral
obligations of the issuing city and cannot be secured by a pledge of the taxing powers of such
issuer or a pledge of any property or assets of the issuer other than the interests of issuer in the
loan agreement entered into with the Company.
A city may issue conduit revenue obligations under the Housing Act to finance a facility
located in another city pursuant to the provisions of Minnesota Statutes, Section 471.59, as
amended, which states in relevant part that:
Subdivision 1. Agreement. Two or more governmental units, by
agreement entered into through action of their governing bodies, may jointly or
cooperatively exercise any power common to the contracting parties or any
similar powers, including those which are the same except for the territorial
limits within which they may be exercised. The agreement may provide for the
exercise of such powers by one or more of the participating governmental units
on behalf of the other participating units. The term "governmental unit" as used
in this section includes every city ....
A cooperation agreement entered into by Chaska, Chanhassen, Greenwood, and Shorewood
would also satisfy the limitations imposed by Minnesota Statutes, Section 471.656, as amended,
which states in relevant part:
Subdivision 1. General rule. Notwithstanding any law to the contrary,
neither a municipality nor an authority may issue obligations to finance the
acquisition or improvement of real property located outside of the corporate
boundaries of the issuer.
Subd. 2. Exemptions. Subdivision 1 does not apply if-
(2) for property or two or more properties constituting a single project
located in a city, the governing body of the city consents, by resolution, to
issuance of the obligations; or
(4) the obligations are issued under a joint powers agreement, whether
issued by a joint powers board or by one or more of the parties to the joint
powers agreement, and the property is located entirely within the boundaries of
one or more of the parties to the joint powers agreement ....
In summary, Chanhassen, Greenwood, and Shorewood are authorized by the provisions of the
Housing Act to issue conduit revenue obligations to finance a multifamily housing facility for
seniors, such as the Project, and are further authorized by the provisions of Minnesota Statutes,
Section 471.59, as amended, and Minnesota Statutes, Section 471.656, as amended, to issue such
-3-
obligations for such a facility located in Chaska if all four cities enter into a cooperation
agreement under the terms of which Chanhassen, Greenwood, and Shorewood are authorized to
issue such conduit revenue obligations.
Under the terms of Sections 103(b)(1), 141(e)(1)(A), 142(a)(7), and 145 of the Internal
Revenue Code of 1986, as amended (the "Code "), the interest on obligations issued to finance
facilities to be owned by an entity such as the Company will be exempt from federal income
taxation if the requirements of such provisions of the Code and applicable Treasury Regulations
promulgated thereunder are satisfied. The conduit revenue obligations proposed to be issued by
Chanhassen, Greenwood, and Shorewood to finance the Project are expected to be issued as tax -
exempt obligations that constitute "qualified 501(c)(3) bonds" for purposes of Section 145 of the
Code. Interest on such bonds will not be includable in gross income for federal income tax
purposes and, to the same extent, will not be includable in the net taxable income of individuals,
estates, and trusts for State of Minnesota income tax purposes.
Bank-Qualified Bonds
The reason for the request that Chanhassen, Greenwood, and Shorewood issue conduit
revenue obligations to finance the Project is based on the fact that Chaska is proposing to issue
general obligation bonds in calendar year 2013 that it wishes to designate as "bank - qualified
bonds" under the provisions of Section 265(b)(3)(B) of the Code. If Chaska issued tax- exempt
conduit revenue bonds in 2013 to finance the Project, Chaska would not be able to designate its
general obligation bonds as bank - qualified bonds.
Under the provisions of Section 265(b)(2) and (3)(A) of the Code, a financial institution
is denied a deduction of the portion of its interest expense which is allocable to tax - exempt
interest. These provisions of the Code generally preclude banks and other financial institutions
from acquiring tax - exempt bonds. In order to give small issuers of tax- exempt bonds access to
banks and other financial institutions as purchasers of its tax - exempt obligations, an exception
was made under the provisions of Section 265 of the Code for certain bonds issued by "qualified
small issuers" and designated by each such issuer as "qualified tax- exempt obligations" (more
commonly known as "bank - qualified bonds "). A "qualified small issuer" is any issuer if the
reasonably anticipated amount of tax- exempt obligations which will be issued by such issuer
during a calendar year does not exceed $10,000,000. In determining the amount of tax- exempt
bonds reasonably anticipated to be issued in a calendar year, the issuer must include its tax -
exempt general obligation bonds and its tax- exempt qualified 501(c)(3) bonds. Chaska is
proposing to issue approximately $5,000,000 of general obligation bonds in calendar year 2013.
If Chaska issued qualified 501(c)(3) bonds for the Project in the amount of $25,000,000 it would
exceed the $10,000,000 limit for calendar year 2013 and Chaska could not designate its general
obligation bonds as bank- qualified bonds. (Because the potential purchasers of bank - qualified
bonds is broader than those for bonds not designated as bank- qualified bonds, the interest rates on
bank - qualified bonds are often lower than the interest rates on bonds that are not designated as
bank - qualified bonds.)
The Company initially proposed to have the City of Independence ( "Independence ")
issue the tax - exempt obligations as a single issue in the amount of up to $25,000,000.
Independence has no plans to issue any general obligation bonds in calendar year 2013, so the
issuance of the obligations for the Project would not have any adverse impact on Independence.
Unfortunately, just before the Independence obligations were offered for sale, the public market
for tax- exempt obligations experienced a substantial increase in interest rates and a severe
-4-
reduction in the demand for such obligations. The Company discovered that the Independence
obligations could only be sold under terms that rendered the Project financially infeasible.
In contrast to the public market for tax - exempt obligations, banks continue to have an
interest in tax- exempt obligations and are willing to purchase such obligations under terms that
are feasible for the Project. As a result, the Company has proposed to alter the financing for the
Project through the sale of tax - exempt obligations to a bank. The Company has obtained a
commitment from Bell State Bank & Trust (the "Bank") to purchase tax - exempt obligations to
finance the Project. In contrast to the prior proposed public financing, the tax - exempt obligations
to be purchased by the Bank must be bank - qualified bonds. Since no single issuer may issue
more than $10,000,000 of bank- qualified bonds in a single calendar year, it has been necessary to
find three issuers who have the capacity to issue bank - qualified bonds in calendar year 2013 in
the amounts needed to finance the Project. Due to limitations imposed by the Code on the
issuance of bank- qualified bonds, if the project to be financed with conduit revenue obligations to
be sold as bank - qualified bonds is not located in the jurisdiction of the issuer of such obligations,
it is necessary for the issuer of the bank - qualified bonds to be located within the market area for
the project to be financed with such obligations. Chanhassen, Greenwood, and Shorewood are all
located within the market area of the Project. (Independence is not located in the market area of
the Project.)
Chanhassen has indicated that it has no plans to issue any general obligation bonds in
calendar year 2013. As a result, Chanhassen may issue up to $10,000,000 of bank - qualified
bonds this year to finance a portion of the Project. Greenwood has also indicated that it has no
plans to issue any general obligation bonds in calendar year 2013. As a result, Greenwood may
also issue up to $10,000,000 of bank - qualified bonds this year to finance a portion of the Project.
Shorewood has issued approximately $3,300,000 of general obligation bonds as bank - qualified
bonds in 2013 but has no plans to issue any additional general obligation bonds this year. As a
result, Shorewood may issue up to $8,700,000 of bank- qualified bonds this year to finance a
portion of the Project.
_. The Company is requesting that the City Council of Chanhassen authorize the issuance of
$10,000,000 of tax - exempt, bank- qualified bonds to assist in the financing of the Project. The
obligations will be designated as a Senior Housing Revenue Note (The Legends at Hazeltine
Senior Housing Project), Series 2013A (the "Chanhassen Note ") and will be purchased by the
Bank under the terms of its commitment as incorporated into the terms of the Chanhassen Note
and related documents.
The Company is requesting that the City Council of Greenwood also authorize the
issuance of $10,000,000 of tax - exempt, bank - qualified bonds to assist in the financing of the
Project. The obligations will be designated as a Senior Housing Revenue Note (The Legends at
Hazeltine Senior Housing Project), Series 2013B (the "Greenwood Note ") and will be purchased
by the Bank under the terms of its commitment as incorporated into the terms of the Greenwood
Note and related documents.
Finally, the Company is requesting that the City Council of Shorewood also authorize the
issuance of up to $5,000,000 of tax- exempt, bank - qualified bonds to assist in the financing of the
Project. The obligations will be designated as a Senior Housing Revenue Note (The Legends at
Hazeltine Senior Housing Project), Series 2013C (the "Shorewood Note ") and will be purchased
by the Bank under the terms of its commitment as incorporated into the terms of the Shorewood
Note and related documents.
-5-
Please contact me at your convenience if you have any questions with respect to the
foregoing or require any additional information regarding the Project or the proposed financing.
DUI 11-180 (N)
419374v.3
7UtIeyy
-6-
H t FAR
WA
CITY OF SHOREWOOD
RESOLUTION NO. 13-
GRANTING PRELIMINARY AUTHORIZATION TO THE ISSUANCE OF A
REVENUE NOTE UNDER MINNESOTA STATUTES, CHAPTER 462C, AS
AMENDED, TO FINANCE THE COSTS OF A SENIOR LIVING COMMUNITY
TO BE CONSTRUCTED IN THE CITY OF CHASKA AND OWNED AND
OPERATED BY THE LEGENDS AT HAZELTINE, LLC, A DELAWARE
LIMITED LIABILITY COMPANY; APPROVING A HOUSING PROGRAM
WITH RESPECT THERETO; ESTABLISHING COMPLIANCE WITH
CERTAIN REIMBURSEMENT REGULATIONS UNDER THE INTERNAL
REVENUE CODE OF 1986, AS AMENDED; APPROVING A COOPERATION
AGREEMENT WITH THE CITY OF CHASKA; AND TAKING CERTAIN
OTHER ACTIONS
WHEREAS, the City of Shorewood, a statutory city and political subdivision of the State
of Minnesota (the "City "), is authorized and empowered by the provisions of Minnesota Statutes,
Chapter 462C, as amended (the "Act'), to develop and administer programs for making loans
pursuant to the terms of the Act to finance multifamily housing developments, comprised of a
building or buildings which include one or more dwelling units, each to be rented by a person or
family for use as a residence; and
WHEREAS, a multifamily housing development financed under the provisions of the
Act may consist of a multifamily housing development combined with a new or existing health
care facility if: (i) the multifamily housing development is designed and intended to be used for
rental occupancy; (ii) the multifamily housing development is designed and intended to be used
primarily by elderly or physically handicapped persons; and (iii) nursing, medical, personal care,
and other health - related, assisted - living services are available on a twenty -four hour basis in the
multifamily housing development to the residents; and
WHEREAS, to finance a program for a multifamily housing development, the City may,
upon approval of a housing program with respect to such proposed multifamily housing
development, issue and sell revenue bonds or obligations which shall be payable exclusively
from the revenues derived from the program and the multifamily housing development; and
WHEREAS, in the making of multifamily housing loans and the issuance of revenue
bonds or other obligations, the City may exercise any of the powers the Minnesota Housing
Finance Agency may exercise under Minnesota Statutes, Chapter 462A, as amended, without
limitation under the provisions of Minnesota Statutes, Chapter 475, as amended; and
WHEREAS, The Legends at Hazeltine, LLC, a Delaware limited liability company (the
"Borrower "), was formed on May 1, 2013, to own and operate an approximately 126 -unit
progressive senior living community (the "Project'), to be located on an approximately five -acre
parcel in the City of Chaska bounded on the west by Highway 41, on the south by Hazeltine
Boulevard, on the north by the City of Chaska golf course, and on the east by Hazeltine Gates
office building (1107 Hazeltine Boulevard), and the sole members of the Borrower (each owning
a fifty- percent interest in the Borrower) are Ridgeview Medical Center, a Minnesota nonprofit
corporation, and Intergenerational Living & Health Care, Inc., a Minnesota nonprofit
corporation; and
WHEREAS, the Project will include approximately thirty -six (36) independent - living
units, approximately sixty -seven (67) assisted - living units, and approximately twenty -three (23)
memory -care units, with future plans for an outpatient rehabilitation center and sub -acute
transitional care on -site, will contain approximately 160,000 square feet of space on four floors
and a partial underground garage, and the total cost of the Project will be approximately
$34,000,000 to be financed with up to approximately $25,000,000 of tax - exempt debt and
approximately $9,000,000 of equity; and
WHEREAS, the Borrower has proposed that: (i) the City issue a revenue obligation
pursuant to the Act in the aggregate principal amount of up to $5,000,000, in the form of a note
designated as a Senior Housing Revenue Note (The Legends at Hazeltine Senior Housing
Project), Series 2013C (the "Note "), the proceeds of which will be loaned by the City to the
Borrower to be applied by the Borrower to finance a portion of the costs to the Borrower of the
acquisition, constriction, and equipping of the Project; (ii) the City of Chanhassen, a statutory
city and political subdivision of the State of Minnesota (the "City of Chanhassen "), issue a
revenue obligation pursuant to the Act in the aggregate principal amount of up to $10,000,000, in
the form of a note designated as a Senior Housing Revenue Note (The Legends at Hazeltine
Senior Housing Project), Series 2013A (the "Series 2013A Note "), the proceeds of which will be
loaned by the City of Chanhassen to the Borrower to be applied by the Borrower to finance a
portion of the costs to the Borrower of the acquisition, constriction, and equipping of the
Project; and (iii) the City of Greenwood, a statutory city and political subdivision of the State of
Minnesota (the "City of Greenwood "), issue a revenue obligation pursuant to the Act in the
aggregate principal amount of up to $10,000,000, in the form of a note designated as a Senior
Housing Revenue Note (The Legends at Hazeltine Senior Housing Project), Series 201313 (the
"Series 201313 Note "), the proceeds of which will be loaned by the City of Greenwood to the
Borrower to be applied by the Borrower to finance a portion of the costs to the Borrower of the
acquisition, constriction, and equipping of the Project; and
WHEREAS, under the provisions of Minnesota Statutes, Section 471.59, as amended,
and Minnesota Statutes, Section 471.656, as amended, the City, the City of Chanhassen, and the
City of Greenwood are authorized to issue the Note, the Series 2013A Note, and the Series
201313 Note to finance the Project located in the City of Chaska if the City, the City of
Chanhassen, the City of Greenwood, and the City of Chaska enter into a cooperation agreement
under the terms of which the City, the City of Chanhassen, and City of Greenwood are
authorized by the City of Chaska to issue such revenue obligations (the "Cooperation
Agreement'); and
WHEREAS, under the requirements of Section 462C.03 of the Act, a joint housing
program has been prepared with respect to the Project (the "Housing Program "), a copy of the
Housing Program has been delivered to the Metropolitan Council for its review and comments in
accordance with the requirements of the Act, and a public hearing will be held by the governing
bodies of the City, the City of Chanhassen, the City of Greenwood, and the City of Chaska with
respect to the Housing Program after publication of a notice of public hearing in a newspaper of
general circulation in each city at least fifteen (15) days before the date of the public hearing; and
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the
"Code "), and regulations promulgated thereunder, require that prior to the issuance of the Note
as an obligation the interest on which is not includable in gross income for federal income tax
purposes: (i) this City Council must approve the issuance of the Note after conducting a public
hearing thereon preceded by publication of a notice of public hearing (in the form required by
Section 147(f) of the Code and applicable regulations) in a newspaper of general circulation in
the City at least fourteen (14) days prior to the public hearing date; and (ii) the City Council of
the City of Chaska must grant host approval to the issuance of the Note by the City after
conducting a public hearing thereon preceded by publication of a notice of public hearing (in the
form required by Section 147(f) of the Code and applicable regulations) in a newspaper of
general circulation in the City of Chaska at least fourteen (14) days prior to the public hearing
date; and
WHEREAS, a notice of public hearing in the form required by the Act and by Section
147(f) of the Code was published in the ,Sun - ,Sailor on August 22, 2013, the official newspaper of
the City and a newspaper of general circulation in the City and at a meeting of the City Council
of the City on September 9, 2013, the City Council of the City conducted a public hearing at
which a reasonable opportunity was provided for interested individuals to express their views,
both orally and in writing, on the Project, the Housing Program, and the proposed issuance of the
Note; and
WHEREAS, the Note: (i) shall not constitute a general or moral obligation of the City
and shall be payable solely from the revenues pledged therefor; (ii) shall not constitute a debt of
the City within the meaning of any constitutional or statutory limitation; (iii) shall not constitute
nor give rise to a pecuniary liability of the City or a charge against its general credit or taxing
powers; and (iv) shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any
property of the City other than the City's interest in the loan made to the Borrower from the
proceeds of the Note, under the terms of a Loan Agreement, dated on or after October 1, 2013
(the "Loan Agreement'), between the City and the Borrower;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHOREWOOD AS FOLLOWS:
1. On September 9, 2013, the City Council conducted a public hearing with respect
to the proposal to undertake and finance the Project under the terms of the
Housing Program and with respect to the issuance of the Note, as requested by the
Borrower. A notice of the public hearing, in the form required by the Act and by
Section 147(f) of the Code (and applicable regulations promulgated thereunder),
was published once in the official newspaper of the City at least fifteen (15) days
prior to the date of the public hearing.
2. The City hereby grants preliminary approval to the issuance of the Note for the
purposes referenced in this resolution and in an approximate aggregate principal
amount not to exceed $5,000,000, subject to the mutual agreement of the City, the
Borrower, and the purchaser of the Note (the "Lender "), as to the details of the
Note and provisions for their payment. In all events, it is understood, however,
that the Note shall not constitute a pecuniary liability or charge, lien, or
encumbrance, legal or equitable, upon any funds, assets, taxing powers, or any
other property of the City except the City's interest in the Loan Agreement; and
the Note, when, as, and if issued shall recite in substance that the Note, including
interest thereon, is payable solely from the revenues received from the Loan
Agreement and other property pledged to the payment thereof, and shall not
constitute a general or moral obligation of the City. The Note shall not constitute
a debt of the City within the meaning of any constitutional or statutory limitation.
The owners of the Note shall never have the right to compel any exercise of the
taxing power of the City to pay the outstanding principal of the Note, or the
interest thereon or to enforce payment thereof against any property of the City.
3. It is hereby found and determined that the Project fiirthers the purposes set forth
in the Act and the Project constitutes a "multifamily housing development" within
the meaning of Section 462C.02, subdivision 5, of the Act.
4. The Cooperation Agreement is hereby approved and the Mayor and the City
Manager are authorized to execute and deliver the Cooperation Agreement in the
form now on file with the City, with such amendments as are approved by the
Mayor and the City Manager.
5. The preparation of the Housing Program and the submission of the Housing
Program to the Metropolitan Council for its review and comments are hereby
ratified and approved. The Housing Program is hereby approved without
amendment.
6. The Borrower shall pay to the City any and all costs incurred by the City in
connection with the Note or the financing of the Project, whether or not the
financing of the Project is carried to completion, and whether or not the Note or
operative instruments are executed and delivered. The Borrower shall also
comply with the policies and practices of the City respecting conduit revenue
bond issues.
7. The adoption of this resolution does not constitute a guaranty or firm commitment
that the City will issue the Note as requested by the Borrower. The City retains
the right in its sole discretion to withdraw from participation and accordingly not
to issue the Note, or issue the Note in an amount less that the amount referred to
herein, should the City at any time prior to issuance thereof determine not to issue
the Note, or to issue the Note in an amount less than the amount referred to in this
resolution, or should the parties to the transaction be unable to reach agreement as
to the terms and conditions of any of the documents required for this financing
transaction.
All commitments of the City expressed herein are subject to the condition that by
September 1, 2014, the City, the Borrower, and the Lender shall have agreed to
mutually acceptable terms and conditions of the Loan Agreement (or other
revenue agreement), the Note, and of the other instruments and proceedings
relating to the Note and its issuance and sale. If the events set forth herein do not
take place within the time set forth above, or any extension thereof, and the Note
is not sold within such time, this resolution will expire and be of no fi rther effect.
8. (a) The United States Department of the Treasury has promulgated final
regulations governing the use of the proceeds of tax - exempt bonds, all or a
portion of which are to be used to reimburse the City or a borrower from
the City for project expenditures paid prior to the date of issuance of such
bonds. Those regulations, Treasury Regulations, Section 1.150 -2 (the
"Treasury Regulations "), require that the City adopt a statement of official
intent to reimburse an original expenditure not later than sixty (60) days
after payment of the original expenditure. The Treasury Regulations also
generally require that the bonds be issued and the reimbursement
allocation made from the proceeds of the bonds occur within eighteen (18)
months after the later o£ (i) the date the expenditure is paid; or (ii) the
date the project is placed in service or abandoned, but in no event more
than three (3) years after the date the expenditure is paid. The Treasury
Regulations generally permit reimbursement of capital expenditures and
costs of issuance of the bonds.
(b) The City reasonably expects to reimburse the Borrower for the
expenditures made for costs of the Project from the proceeds of the Note
in an estimated maximum aggregate principal amount of up to $5,000,000
after the date of payment of all or a portion of the costs of the Project. All
reimbursed expenditures shall be capital expenditures, a cost of issuance
of the Note, or other expenditures eligible for reimbursement under
Section 1.150- 2(d)(3) of the Treasury Regulations and also qualifying
expenditures under the Act.
(c) Based on representations by the Borrower, no expenditures for the Project
have been made by the Borrower more than sixty (60) days before the date
of adoption of this resolution (or, if earlier, more than sixty (60) days prior
to the date of adoption of a qualifying reimbursement resolution adopted
by the governing body of the Borrower) other than: (i) expenditures to be
paid or reimbursed from sources other than the Note; (ii) expenditures
permitted to be reimbursed under prior regulations pursuant to the
transitional provision contained in Section 1.150- 20)(2)(i)(B) of the
Treasury Regulations; (iii) expenditures constituting "preliminary
expenditures" within the meaning of Section 1.150- 2(f)(2) of the Treasury
Regulations; or (iv) expenditures in a "de minimis amount' (as defined in
Section 1.150- 2(f)(1) of the Treasury Regulations).
(d) Based on representations by the Borrower, as of the date hereof, there are
no fiends of the Borrower reserved, allocated on a long term- basis, or
otherwise set aside (or reasonably expected to be reserved, allocated on a
long -term basis, or otherwise set aside) to provide permanent financing for
the expenditures related to the Project to be financed from proceeds of the
Note, other than pursuant to the issuance of the Note. This resolution,
therefore, is determined to be consistent with the budgetary and financial
circumstances of the Borrower as they exist or are reasonably foreseeable
on the date hereof.
9. Kennedy & Graven, Chartered is hereby designated as bond counsel with respect
to the Note and is hereby authorized to take all actions necessary to prepare
required documents to permit the issuance of the Note and to submit such
documents to the City Council of the City for its final approval.
10. This Resolution shall be in frill force and effect from and after its passage.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of
September, 2013.
ATTEST:
Jean Panchyshyn, City Clerk
Scott Zerby, Mayor
#QA
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Resolution Accepting Bids and Award of Construction Contract for the 2013 Pavement
Marking Project, City Project 13 -09
Meeting Date: 9/9/2013
Prepared by: Paul Nornby
Reviewed by:
Attachments: Resolution, Location Map
Background: The City annually provides for maintenance of City Street pavement markings. Streets
scheduled for the 2013 Pavement Marking Project are illustrated on the attached map. The pavement
markings are essentially the same as performed in previous years, consisting of striping, crosswalks, stop
bars and directional pavement messages such as turn arrows.
Quotes were requested from five specialty contractors, four of whom have successfully performed work
in the City on previous projects.
The project cost is estimated between $25,000 and $100,000, and by competitive bidding requirements,
allows the City to invite contractors to provide quotes to perform the work. Quotes are to be received
at the City Engineer's consultant office no later than 12:00 P.M. (noon) on Friday, September 6, 2013.
The quotes received will be presented to the City Council at the regularly scheduled meeting with a
tabulation of quotes, recommendation letter, and a revised Resolution authorizing award of the
contract to the lowest responsible and responsive quote. The resolution will be in the format included
in this Council Agenda item with the inclusion of the successful contractor and contract amount.
Options:
1. Approve the resolution accepting bids and awarding the contract to the lowest responsible and
responsive bidder for the 2013 Pavement Marking Project, City Project 13 -09.
2. Reject all bids for the 2013 Pavement Marking Project, City Project 13 -09.
3. Take no action on this item at this time.
Recommendation / Action Requested: City staff will provide a bid results letter and recommendation
after the quotes are received, reviewed and tabulated prior to the Council meeting for the 2013
Pavement Marking Project, City Project 13 -09.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 13 -
A RESOLUTION ACCEPTING QUOTE AND AWARDING CONTRACT FOR
THE 2013 PAVEMENT MARKING PROJECT
CITY PROJECT NO. 13 -09
WHEREAS, pursuant to an invitation to provide quotes for local improvements
designated as the 2013 Pavement marking Project, City Project 13 -09, quotes were
received, opened on September 6, 2013, and tabulated according to law, and such
tabulation is attached hereto and made a part hereof as Exhibit A; and
WHEREAS, the City Council has determined that "CONTRACTOR" is the
lowest quote in compliance with the bid documents.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Clerk are hereby authorized and directed to enter
into a contract with "CONTRACTOR" in the name of the City of Shorewood, Project No.
13 -09, according to the plans and specifications therefore approved by the City Council on
file in the office of the City Clerk.
2. That the City Clerk is hereby authorized and directed to return forthwith to
all contractors providing quotes the deposits made with their bids, except for the deposits
of the successfiil quote and the next two lowest quotes, which shall be retained until a
contract has been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 9th day of September, 2013.
ATTEST:
Jean Panchyshyn, City Clerk
Scott Zerby, Mayor
�
g
B..m.D
umNVrwoaNtn.
/,DID MM RD
INTERSECTONnIHwy.7
! oo Inle mncllan detail)
BROMw'S MW
CITY OF
aaa SHOREWOOD a,'e' =5MYRO>
1" D MANORRDSST.ALBANSBAYRD cVINE HILL RD. BROWS BLVD
M H. 7
INTERSECTION INTERSECRON wy
�1'bs (aao lnlonedign tloWg) � ws � � oon lmm�otlian dowli)
M�wImN�N� W S raELlEaMxx. SCHOOL
.... gra,a�
�..
EUREKA RD MANOR RD
IlNaTcaElRxmSEmncrnOoN n OoInSaMle;l M OWN ROAD
E%I•,wELSiO•R 0 Bea L°VuD "' Ir ° ^h141
d 55
a
,a�'
g e
k a j e
;;nw:9v:adlaw,.t,ma � c �,
w OO� CHW� SIAKE RD ry0n
� • ".�, e
B
3 VINE HILL RD
un.tym..i.m,
py
^0.a
( � INTERSECTON Inlom ,n IH &Wll ] e
/
FF
wpwn
E
y
Y
a.wam,a a,«I.Imo)
Q
Z O
w w
< Z
w
mm 8• �"naM a
CHRISi^M S ME RD A umi.trvlo.l.m�a "u
p w
w C.ov r ea ".Sri �e:n
edi °IS S
v.sa
B
I— W
W o
•"°:
� u
Nnm
O SNM.rortv •poaEl sd °a .°.a O '
, lydla+lm I ll�uJu�'" RAOC ON Ram° wty a
B Neaoaua.Iww.l.�) I�iILJ JV q
COUNTRY CLUB RD ✓dam 9 ❑�� ^ n �y A OLD hw1ARKETD °
y
e jae
e
VINEHILLRD
a O
a W
o.lk)
umtlwyum�
d
uu
M K
a
g $ � ig4� � � 1 e a aN� / ,q
!v b�
o� ��
N =
(n
I,- 1, —°°" �
N
� ��.,...➢� �
EUREKERD
wuw
IAXE LINDEN OR
"I RSECRON at Hwy.7
(aoo inlorwcllgn tloWll)
INTERSECRCNat HM 7
YELLOWSTONE TR (oao lntnmodiDn d..11)
COVINGI'ON RD
amowrownl.amaun . lyme.lnv)
EUVEMRD
tmow. a oaea w.t.mu w 1 ranpssmaun. xnt.t•�al
1
• o. olsj Ttm V °ds "B'dinalW
mv)
tm wy ,ma �n.un. (..m.l•
nv)
�� LINDEN OAR lMlUlmuj
Lnel>me+IwRl
Q
�
r
U
W
O
PROJECT VIEW
�gf
Opt. of P.blia Warka
and Engineering
—
5755 Country Club Rd
Shorewood MN. 55331
952474.3216
SHEET OF
1 SHEETS
WSB
Pti:a �_ecrrer.n. -pl ptipi � "airow en t— onst uctio
- Ir engineering
September 6, 2013
Honorable Mavor and Citv Council
Citv of ShoreNvood
5755 Country Club Road
ShoreNvood, MN 55331
Re: 2013 Pavement Marking Project
City Project No. 13 -09
City of ShoreNvood, MN
WSB Project No. 1459 -80
Dear Mavor and Council Members:
477 Temperance Street
St. Paul, MN 55101
Tel: 651 - 286 -8450
Fax: 651-286-8488
The City received two quotes for the above- referenced project on Friday, September 6, 2013. The quotes
Nvere checked for mathematical accuraev and tabulated. Please find the enclosed quote tabulation
summary indicating AAA Striping Service, Co. as the low bidder Nvith a bid total of $14,884.00.
Based on the results of the bids received, Nve recommend that the City Council consider these bids and
aNvard a contract for the Total Bid in the amount of $14.884.00 to AAA Striping Service, Co.
Sincerer*,
WSB & Associates, Inc.
Paul Hornbv, PE
Senior Project Manager /City Engineer
Enclosure
cc: AAA Striping Service, Co.
of
St. Cloud • Minneapolis • St. Paul
Equal Opportunity Employer
wsbeng.com
Ii 01159- 800 Ah C. ishud Admm\ 1159- 80LTRreconmi dzti 090613. d.,
01459 -80 - Project Bid Abstract
tic 5u _s, h --
Project Name: SHOR - 2013 Pavement
Marking Project
Client: City of Shorewood
Bid Opening: 9/6/2013 12:00 PM
WSB
Project Bid Abstract
Contract No.:
Project No.: 01459 -80
Owner: St. Paul
9/6/2013
Project: 01459 -80 - SHOR - 2013 Pavement Marking Project
AAA Striping Service
Sir Lines -A -Lot
Item No.
Item
Units
Quantity
Unit Price
JTotal Price
Unit Price
Total Price
SCHEDULE A - PAVEMENT MARKINGS
1
2021.501
MOBILIZATION
LUMP SUM
1
$498.76
$498.76
$100.00
$100.00
2
2582.501
PAVEMENT MESSAGE (LEFT ARROW) PAINT
EACH
15
$20.00
$300.00
$40.00
$600.00
3
2582.501
PAVEMENT MESSAGE (RIGHT ARROW) PAINT
EACH
14
$20.00
$280.00
$40.00
$560.00
4
2582.501
PAVEMENT MESSAGE (RIGHT -THRU ARROW) PAINT
EACH
1
$40.00
$40.00
$45.00
$45.00
5
2582.501
PAVEMENT MESSAGE (HANDICAPPED SYMBOL) PAINT
EACH
7
$20.00
$140.00
$15.00
$105.00
6
2582.501
PAVEMENT MESSAGE (BIKE SYMBOL) PAINT
EACH
19
$20.00
$380.00
$40.00
$760.00
7
2582.502
4" SOLID LINE WHITE -PAINT
LIN FT
61346
$0.05
$3,067.30
$0.06
$3,680.76
8
2582.502
12" SOLID LINE WHITE -PAINT
LIN FT
504
$1.60
$806.40
$2.00
$1,008.00
9
2582.502
24" SOLID LINE WHITE -PAINT
LIN FT
530
$1.80
$954.00
$3.50
$1,855.00
10
2582.502
4" BROKEN LINE WHITE -PAINT
LIN FT
272
$0.05
$13.60
$0.06
$16.32
11
2582.502
4" SOLID LINE YELLOW -PAINT
LIN FT
1596
$0.06
$95.76
$0.06
$95.76
12
2582.502
24" SOLID LINE YELLOW -PAINT
LIN FT
59
$1.40
$82.60
$3.00
$177.00
13
2582.502
4" BROKEN LINE YELLOW -PAINT
LIN FT
890
$0.06
$53.40
$0.06
$53.40
14
2582.502
4" DOUBLE SOLID LINE YELLOW -PAINT
LIN FT
51039
$0.12
$6,124.68
$0.08
$4,083.12
15
2582.503
CROSSWALK MARKING -PAINT
SQ FT
1170
$1.75
$2,047.50
$1.50
$1,755.00
Total SCHEDULE A - PAVEMENT MARKINGS:
$14,884.00
$14,894.36
Total SCHEDULE A - PAVEMENT MARKINGS:
1 $14,884.001
1 $14,894.36
01459 -80 - Project Bid Abstract
Totals for Project 01459 -80 1 1 $14,884.001 1 $14,894.36
I hereby certify that this is an exact reproduction of bids received.
Certified By:
Date: September 6, 2013
License No. 23359
2
CITY OF SHOREWOOD
RESOLUTION NO. 13 -
A RESOLUTION ACCEPTING QUOTE AND AWARDING CONTRACT FOR
THE 2013 PAVEMENT MARKING PROJECT
CITY PROJECT NO. 13 -09
WHEREAS, pursuant to an invitation to provide quotes for local improvements
designated as the 2013 Pavement marking Proj ect, City Proj ect 13 -09, quotes were
received, opened on September 6, 2013, and tabulated according to law, and such
tabulation is attached hereto and made a part hereof as Exhibit A; and
WHEREAS, the City Council has determined that AAA Striping Service
Company is the lowest quote in compliance with the bid documents.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Clerk are hereby authorized and directed to enter
into a contract with AAA Striping Service Company in the name of the City of
Shorewood, Project No. 13 -09, according to the plans and specifications therefore
approved by the City Council on file in the office of the City Clerk.
2. That the City Clerk is hereby authorized and directed to return forthwith to
all contractors providing quotes the deposits made with their bids, except for the deposits
of the successful quote and the next two lowest quotes, which shall be retained until a
contract has been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 9th day of September, 2013.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
#9B
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Resolution Accepting Bids and Award of Construction Contract for the 2013 Mill and
Overlay Project, City Project 13 -05
Meeting Date: 9/9/2013
Prepared by: Paul Hornby
Reviewed by:
Attachments: Resolution, Location Map
Background: The City annually provides for maintenance of City Streets as part of the Street
Reconstruction Fund as a mill and overlay project. Streets scheduled for the 2013 Mill and Overlay
Project are listed below and illustrated on the attached map.
McClain Road, Shore Road, Shady Hills Road, and Lift Station No. 6 Access Drive.
The project bid opening is at the City of Shorewood City Hall on Thursday September 5, 2013, at 10:00
A.M. The bid results will be presented to the City Council at the regularly scheduled meeting with a bid
tabulation and recommendation letter, and a revised Resolution authorizing award of the contract to
the lowest responsible and responsive bidder. The resolution will be in the format included in this
Council Agenda item with the inclusion of the successful bidder and contract amount.
Financial or Budget Considerations: The Capital Improvement Plan budget in the Street Reconstruction
Fund is $113,900 for the 2013 Project.
Options:
1. Approve the resolution accepting bids and awarding the contract to the lowest responsible and
responsive bidder for the 2013 Mill and Overlay, City Project 13 -05.
2. Reject all bids for the 2013 Mill and Overlay, City Project 13 -05.
3. Take no action on this item at this time.
Recommendation / Action Requested: City staff will provide a bid results letter and recommendation
after the bids are received, reviewed and tabulated prior to the Council meeting for the 2013 Mill and
Overlay Project, City Project 13 -05.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 13 -
A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
THE 2013 MILL AND OVERLAY PROJECT
CITY PROJECT NO. 13 -05
WHEREAS, pursuant to an advertisement for bids for local improvements
designated as the 2013 Mill and Overlay Project, City Project 13 -05, bids were received,
opened on September 5, 2013, and tabulated according to law, and such tabulation is
attached hereto and made a part hereof as Exhibit A; and
WHEREAS, the City Council has determined that "CONTRACTOR" is the
lowest bidder in compliance with the bid documents.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Cleric are hereby authorized and directed to enter
into a contract with "CONTRACTOR" in the name of the City of Shorewood, Project No.
13 -05, according to the plans and specifications therefore approved by the City Council on
file in the office of the City Cleric.
2. That the City Cleric is hereby authorized and directed to return forthwith to
all bidders the deposits made with their bids, except for the deposits of the successfiil
bidder and the next two lowest bidders, which shall be retained until a contract has been
signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 9th day of September, 2013.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
7
Y
�J3
�Fas
EXISTING UTILITY LOCATIONS
THE CONTRACTOR SHALL VERIFY ALL EXISTING UNDERGROUND UTILITY
LOCATIONS AND ELEVATIONS PRIOR TO CONSTRUCTION. ALL INPLACE SPECIFICATION REFERENCE
UTILITIES MAY NOTBESHOWN ONTHIS PLAN &THOSE THATARE SHOWN, THE2005 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION
MAY NOT BE SHOWN IN THE EXACT LOCATIONS. "STANDARD SPECIFICATIONS FOR HIGHWAY CONSTRUCTION ", DIVISIONS If & III, AND
THE SUBSURFACE UTILITY INFORMATION IN THIS PLANSET IS UTILITY QUALITY ALLAMENDMENTS THERETO, SUPPLEMENTAL SPECIFICATIONS , AND THE
LEVEL "D "ASOEFINED IN ASCE "STANDARD GUIDELINE FORTH E DEPICTION OF STANDARD UTILITIES SPECIFICATIONS FOR SANITARY SEWER, STORM DRAIN AND
EXISTING SUBSURFACE UTILITY DATA". WATERMAIN INSTALLATIONS 'AS PROPOSED BY THE CITY ENGINEERS ASSOCIATION
OF MINNESOTA, 1999 EDITION.
GOPHER STATE ONE CALL'
1- BON252 -1156
ry OF SHOREWOOD
2013 BITUMINOUS MILL
& OVtI RLAY
SHOREWOOD CITY PROJ. NO. 13 -05
TKDA PROJ. NO. 15239.000
DRAWING INDEX
SHEET DESCRIPTION
1 TIME SHEET
2 LEGEND, TYPICAL SECTION &DETAILS
3 SHADY HILLS ROAD
4 SHORE ROADAICLAIN ROAD
5 SHADY LANEILIFT STATION DRIVEWAY
1HEREaYCERTiFYTNATTHISPLANWA9PREPAR�O
eY ME OR UNDER MY OI_ SUPERNSION I W 01NAT
IAMAOULYIlCEN5E0 PROFESSI- ENGINEER
UNOFRTHElA1M OFTIE STATE OF MINNESOTA
E71 1 /2013 EII
GATE ]/n1 /?O1T IIC. NO, aBPN
444 Cadar Street, Suite 1500 CITY OF SHOREWOOD DEPARTNI ENTS
Saint Paul, MN 55101 ® OF PUBLIC WORKS & ENGINEERING
s'
651292.4400 5755 COUNTRY CLUB ROAD
i tktla.com - SHOREWOOD, ]VIN 55331
THDA (952) 474 -3236
WSB
Pti:a �_ecrrer.n. -pl ptipi � "airow en t— onst uctio
- Ir engineering
September 6, 2013
Honorable Mavor and Citv Council
Citv of ShoreNvood
5755 Country Club Road
ShoreNvood, MN 55331
Re: 2013 Mill and Overlav Project
City Project No. 13 -05
City of ShoreNvood, MN
WSB Project No. 1459 -77
Dear Mavor and Council Members:
477 Temperance Street
St. Paul, MN 55101
Tel: 651 - 286 -8450
Fax: 651-286-8488
The City received six bids for the above - referenced project on Thursda --, September 5, 2013, Nvhich Nvere
opened and read aloud. The bids Nvere checked for mathematical accuracy and tabulated. Please find the
enclosed bid tabulation summary indicating GMH Asphalt Corporation as the low bidder Nvith a bid total
of $185,222.95.
Based on the results of the bids received, Nve recommend that the City Council consider these bids and
award a contract for the Total Bid in the amount of $185,222.95 to GMH Asphalt Corporation.
Sincerer*,
WSB & Associates, Inc.
Paul Hornbv, PE
Senior Project Manager /City Engineer
Enclosure
cc: GMH Asphalt Corporation
of
St. Cloud • Minneapolis • St. Paul
Equal Opportunity Employer
wsbeng.com
Ii 01159 0 Ah C. ishud Admm\ 1159- "LTRreconmi dzti 090613. d.,
TABULATION OF BIDS
BITUMINOUS MILL, OVERLAYS AND APPURTENANT WORK
SHADY HILLS ROAD, SHADY LANE, SHORE ROAD, MCLAIN ROAD & LIFT STA. DRIVEWAY
CITY OF SHOREWOOD, MINNESOTA
TKDA PROJECT NO. 15239.000
BIDS OPENED: SEPTEMBER 5, 2013, AT 10:00 AM
"DENOTES ERROR IN BIDDERS CALCULATION
ITEM MN /DOT
NO. NO. DESCRIPTION QUANTITY
UNIT
GMH ASPHALT CORP
UNIT TOTAL
PRICE AMOUNT
TKDA
BITUMINOUS ROADWAYS
UNIT TOTAL
PRICE AMOUNT
1
2021.501
MOBILIZATION
1
LS
$ 5,000.00
$ 5,000.00
$ 3,287.00
$ 3,287.00
2
2123.610
STREET SWEEPER (WITH PICKUP BROOM)
27
HOUR
$ 120.00
$ 3,240.00
$ 138.00
$ 3,726.00
3
2232.501
MILL BITUMINOUS SURFACE (1.5)
7052
SY
$ 1.80
$ 12,693.60
$ 2.80
$ 19,745.60
4
2360.501
TYPE SP 9.5 WEARING COURSE MIXTURE 2B
1172
TN
$ 70.15
$ 82,215.80
$ 69.50
$ 81,454.00
5
2360.501
TYPE SP NON WARING COURSE MIXTURE 2B
647
TN
$ 68.75
$ 44,481.25
$ 69.50
$ 44,966.50
6
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
492
GAL
$ 3.50
$ 1,722.00
$ 2.80
$ 1,377.60
7
2504.602
ADJUST GATE VALVE AND BOX
8
EA
$ 250.00
$ 2,000.00
$ 256.00
$ 2,048.00
8
2104.509
REMOVE CASTING (SANITARY MANHOLE)
12
EA
$ 50.00
$ 600.00
$ 84.50
$ 1,014.00
9
2506.516
FURNISH CASTING (SANITARY MANHOLE)
12
EA
$ 450.00
$ 5,400.00
$ 359.00
$ 4,308.00
10
2506.521
INSTALL CASTING (SANITARY MANHOLE)
12
EA
$ 325.00
$ 3,900.00
$ 424.00
$ 5,088.00
11
2506.522
ADJUST MANHOLE FRAME, RING & CASTING (STORM SEWER)
2
EA
$ 600.00
$ 1,200.00
$ 424.00
$ 848.00
12
2104.523
SALVAGE & REINSTALL MAILBOX & POST
31
EA
$ 105.00
$ 3,255.00
$ 169.00
$ 5,239.00
13
2563.601
TEMPORARY TRAFFIC CONTROL
1
LS
$ 1,500.00
$ 1,500.00
$ 2,155.00
$ 2,155.00
14
2575.505
SODDING TYPE LAWN (INCLUDE TOPSOIL AND FERT)
1623
SY
$ 11.10
$ 18,015.30
$ 11.50
$ 18,664.50
TOTAL
$ 185,222.95
$ 193,921.20
Page 1
TABULATION OF BIDS
BITUMINOUS MILL, OVERLAYS AND APPURTENANT WORK
SHADY HILLS ROAD, SHADY LANE, SHORE ROAD, MCLAIN ROAD & LIFT STA. DRIVEWAY
CITY OF SHOREWOOD, MINNESOTA
TKDA PROJECT NO. 15239.000
BIDS OPENED: SEPTEMBER 5, 2013, AT 10:00 AM
"DENOTES ERROR IN BIDDERS CALCULATION
ITEM MN /DOT
NO. NO. DESCRIPTION QUANTITY
UNIT
TKDA
"DENOTES ERROR IN BIDDERS CALCULATION
MIDWEST ASPHALT HARDRIVES, INC
UNIT TOTAL UNIT TOTAL UNIT
PRICE AMOUNT PRICE AMOUNT PRICE
TOTAL
AMOUNT
1
2021.501
MOBILIZATION
1
LS
$ 10,000.00
$ 10,000.00
$ 25,578.16
$ 25,578.16
$
2
2123.610
STREET SWEEPER (WITH PICKUP BROOM)
27
HOUR
$ 125.00
$ 3,375.00
$ 201.67
$ 5,445.09
$
3
2232.501
MILL BITUMINOUS SURFACE (1.5)
7052
SY
$ 3.20
$ 22,566.40
$ 5.37
$ 37,869.24
$
4
2360.501
TYPE SP 9.5 WEARING COURSE MIXTURE 2B
1172
TN
$ 72.00
$ 84,384.00
$ 85.10
$ 99,737.20
$
5
2360.501
TYPE SP NON WARING COURSE MIXTURE 2B
647
TN
$ 80.00
$ 51,760.00
$ 98.55
$ 63,761.85
$
6
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
492
GAL
$ 2.50
$ 1,230.00
$ 8.98
$ 4,418.16
$
7
2504.602
ADJUST GATE VALVE AND BOX
8
EA
$ 230.00
$ 1,840.00
$ 490.17
$ 3,921.36
$
8
2104.509
REMOVE CASTING (SANITARY MANHOLE)
12
EA
$ 70.00
$ 840.00
$ 138.13
$ 1,657.56
$
9
2506.516
FURNISH CASTING (SANITARY MANHOLE)
12
EA
$ 305.00
$ 3,660.00
$ 632.12
$ 7,585.44
$
10
2506.521
INSTALL CASTING (SANITARY MANHOLE)
12
EA
$ 700.00
$ 8,400.00
$ 630.41
$ 7,564.92
$
11
2506.522
ADJUST MANHOLE FRAME, RING & CASTING (STORM SEWER)
2
EA
$ 800.00
$ 1,600.00
$ 720.17
$ 1,440.34
$
12
2104.523
SALVAGE & REINSTALL MAILBOX & POST
31
EA
$ 105.00
$ 3,255.00
$ 294.78
$ 9,138.18
$
13
2563.601
TEMPORARY TRAFFIC CONTROL
1
LS
$ 6,000.00
$ 6,000.00
$ 2,090.28
$ 2,090.28
$
14
2575.505
SODDING TYPE LAWN (INCLUDE TOPSOIL AND FERT)
1623
SY
$ 8.50
$ 13,795.50
$ 23.45
$ 38,059.35
$
TOTAL
$ 212,705.90
$ 308,267.13
$
Page 2
CITY OF SHOREWOOD
RESOLUTION NO. 13 -
A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
THE 2013 MILL AND OVERLAY PROJECT
CITY PROJECT NO. 13 -05
WHEREAS, pursuant to an advertisement for bids for local improvements
designated as the 2013 Mill and Overlay Project, City Project 13 -05, bids were received,
opened on September 5, 2013, and tabulated according to law, and such tabulation is
attached hereto and made a part hereof as Exhibit A; and
WHEREAS, the City Council has determined that GMH Asphalt Corporation is
the lowest bidder in compliance with the bid documents.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Clerk are hereby authorized and directed to enter
into a contract with GMH Asphalt Corporation in the name of the City of Shorewood,
Project No. 13 -05, according to the plans and specifications therefore approved by the
City Council on file in the office of the City Clerk.
2. That the City Clerk is hereby authorized and directed to return forthwith to
all bidders the deposits made with their bids, except for the deposits of the successful
bidder and the next two lowest bidders, which shall be retained until a contract has been
signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 9th day of September, 2013.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
#9C
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Resolution Accepting Bids and Award of Construction Contract for the 2013 Street,
Drainage, and Utility Improvements — Valleywood Lane, Valleywood Circle, City Project
13 -01
Meeting Date: September 9, 2013
Prepared by: Paul Nornby
Reviewed by:
Attachments: Resolution, Location Map
Background: The City annually provides for the reconstruction of public streets in accordance with the
Pavement Management Plan and the Capital Improvement Program. Valleywood Lane west of Eureka
Road and Valleywood Circle north of Valleywood Lane are scheduled this year under the Street
Reconstruction, Sanitary Sewer, and Storm Water Funds. This project consists of the reconstruction of
the streets with a combination of rural roadway segments with ditches to convey storm water runoff
and urban roadway segments with curb and gutter and storm sewer. The street section segments were
determined through the public process and extension of the City water System was not authorized with
this project.
The project bid opening is at the City of Shorewood City Nall on Thursday, September 5, 2013 at 10:00
A.M. The bid results will be presented to the City Council at the regularly scheduled meeting with a bid
tabulation, bid results letter, and a revised Resolution for Council consideration, authorizing award of
the contract to the lowest responsible and responsive bidder. The resolution will be in the format
included in this Council Agenda item with the inclusion of the successful bidder and contract amount.
Financial or Budget Considerations: The Project budget in the Capital Improvement Plan is included in
the Street Reconstruction, Sanitary Sewer, and Storm Water Funds. The total project budget is $743,284
with the construction cost opinion in the amount of $607,890.
Options:
1. Approve the resolution accepting bids and awarding the contract to the lowest responsible and
responsive bidder for 2013 Street Reconstruction Project — Valleywood Lane, Valleywood Circle,
City Project 13 -01.
2. Reject all bids for the 2013 Street Reconstruction Project — Valleywood Lane, Valleywood Circle,
City Project 13 -01.
3. Take no action on this item at this time.
Recommendation / Action Requested: City staff will provide a bid results letter and recommendation
after the bids received, reviewed and tabulated prior to the Council meeting.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 13 -
A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
THE 2013 STREET, DRAINAGE AND UTILITY IMPROVEMENTS —
VALLEYWOOD LANE, VALLEYWOOD CIRCLE.
CITY PROJECT NO. 13 -01
WHEREAS, pursuant to an advertisement for bids for local improvements
designated as the 2013 Street, Drainage and Utility Improvements, for Valleywood Lane
and Valleywood Circle, City Project 13 -01, bids were received, opened on September 5,
2013, and tabulated according to law, and such tabulation is attached hereto and made a
part hereof as Exhibit A; and
WHEREAS, the City Council has determined that "CONTRACTOR" is the
lowest bidder in compliance with the bid documents.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Cleric are hereby authorized and directed to enter
into a contract with "CONTRACTOR" in the name of the City of Shorewood, Project No.
13 -01, according to the plans and specifications therefore approved by the City Council on
file in the office of the City Cleric.
2. That the City Cleric is hereby authorized and directed to return forthwith to
all bidders the deposits made with their bids, except for the deposits of the successfiil
bidder and the next two lowest bidders, which shall be retained until a contract has been
signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 9th day of September, 2013.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
�* 0
0
N V U
N N
.o
woo
O N G N
N O Y E �O
C C
oUuLL
ED
N
c. E
0UY ZF�
rg Y
O T C TZ
O
N� U
NN O
O r
IA O
(O 03 41
N
p N C N
C C Y
C ' NO-
o U U u
mN
m v a
U
c
0 t0
D U Y � h
CITY OF SHOREWOOD
2013 STREET, DRAINAGE & UTILITY
IMPROVEMENTS
LAKE DU 9-1 TP!'IT TT
SPECIFICATION REFERENCE
THE= 5 EDITION OF THE MI NN ESOTA DEPARTMEM OF
RPNO UCION'.DSACN311 111. FlDAn FORHID
cONBTRUCTON•.OMCIONS 116III.ANDPL.AMENOMEM
—AT OPEOIFICAnONS FOROANRARYCEWEa, STORM pPAIN
qupw rERMAw wBruunONB•AD PaoPODEO ermecm
ENOINEFRSACeOC WTIDN OF MINNECOTq 1880 EDITION.
'1'+ 3a nt Paul, MN 5101te 7500
651.2924400
UOI—Om
TKDA
CITY PROJECT 13 -01
TKDA PROJ. NO. 15187.000
DRAWING INDEX
SHEET DESCRIPTION
GENERAL
1
TITLE SHEET
2
r
EXISTING UTILITY LOCATIONS
TYPICAL SECTIONS
EBOMRACTONDHVIVERI I— AND OETOCQNO unLITY LOCATIONSA ELEVATIONS
DETAILS
a
T OOS CONSmULTION.ALL IN =E UT —E MAY
TOESHOWNOBEEHOLANBT
STORM SEWER CONSTRUCTION CHART
Et- CATARE
3 W N, MAY NbT BE SHOwN IN THE EItAOT LOCATONG
RIGHT -OF -WAY & EASEMENTS
E 9UBBURFACE UnuTr INFORIMn ON IN THND PIANBEf
EROSION CONTROL
RIIITY O GWDE LEVELS•C69•A; DONNED AASCE
ANDPRp DUIDFLNE FORTME DEPICTION OF IXIOONO
35URFACE UnUi1'DATA'.
EXISTING CONDITIONS & REMOVALS
PHERSTATEDNEC '1400a:S -1100
SPECIFICATION REFERENCE
THE= 5 EDITION OF THE MI NN ESOTA DEPARTMEM OF
RPNO UCION'.DSACN311 111. FlDAn FORHID
cONBTRUCTON•.OMCIONS 116III.ANDPL.AMENOMEM
—AT OPEOIFICAnONS FOROANRARYCEWEa, STORM pPAIN
qupw rERMAw wBruunONB•AD PaoPODEO ermecm
ENOINEFRSACeOC WTIDN OF MINNECOTq 1880 EDITION.
'1'+ 3a nt Paul, MN 5101te 7500
651.2924400
UOI—Om
TKDA
CITY PROJECT 13 -01
TKDA PROJ. NO. 15187.000
DRAWING INDEX
SHEET DESCRIPTION
GENERAL
1
TITLE SHEET
2
LEGEND & ESTIMATED QUANTITIES
'3
TYPICAL SECTIONS
4-7
DETAILS
8
STORM SEWER CONSTRUCTION CHART
9
RIGHT -OF -WAY & EASEMENTS
10
EROSION CONTROL
11
EXISTING CONDITIONS & REMOVALS
12
PROPOSED STREET ALIGNMENTS
13
DRAEVTH.E EVIPROVEtYIENTS
14
INTERSECTION GRADES
15
SANITARY SEWER IMPROVEMENTS
16
VALLEYWOOD LANE PLAN AND PROFILE
17
VALLEYWOOD CIRCLE PLAN AND PROFILE
18.23
VALLEYWOOD LANE CROSS SECTIONS
24-26
VALLEYWOOD CIRCLE CROSS SECTIONS
THIS PLANSET CONTAINS 26 SHEETS
1I CTTYOFSHOREWOODDEPARTMEN'
IWI lCyJ OF PDRLIC WORKS & ENGINEERING
® 5755 COUNTRY CLUB ROAD
SHOREWOOD, MN 55331
(952) 474 -3236
I HEREBY CERDFY TMAT TMS—w PREPARED
BY ME OR VNOM MY DIRECT SUPERVISION MDTHAT
UNO EY WO FD PNOF£ E ONPLI?lO1NEER
UNDERTHEIAW30F THEBTATEOF MINNE90TA
ERNS E
DATE R/2 /1] UG NO. d98t0
WSB
� ��Nk�N �M k� 3 eM� R 3 �� �k3
- Inc. In engineering
September 6, 2013
Honorable Mavor and Citv Council
Citv of ShoreNvood
5755 Country Club Road
ShoreNvood, MN 55331
Re: 2013 Street, Drainage, & Utility Improvements
Cit -,T Project No. 13 -01
City of ShoreNvood, MN
WSB Project No. 1459 -76
Dear Mavor and Council Members:
477 Temperance Street
St. Paul, MN 55101
Tel: 651 - 286 -8450
Fax: 651-286-8488
The City received four bids for the above- referenced project on Thursday, September 5, 2013, Nvhich Nvere
opened and read aloud. The bids Nvere checked for mathematical accuracy and tabulated. Please find the
enclosed bid tabulation summary for the Base Bid (major construction Nvork performed in 2013 with
restoration in 2014) indicating GMH Asphalt Corporation as the low bidder Nvith a base bid total of
$534,228.35, and for the Alternate Bid (major construction Nvork performed in 2014) indicating Minger
Construction, Inc. as the low bidder Nvith an alternate bid total of $533,504.60.
Based on the results of the bids received, Nve recommend that the City Council consider these bids and
aNvard a contract for the loNvest bid received, for the Alternate Bid in the amount of $533,504.60 to
Minger Construction, Inc.
Sincerer*,
WSB & Associates, Inc.
Paul Hornbv, PE
Senior Project Manager /City Engineer
Enclosure
cc: Minger Construction, Inc.
of
St. Cloud • Minneapolis • St. Paul
Equal Opportunity Employer
wsbeng.com
Ii 01159'60 Ah C. ishud Admm\ 1159- 76LTRreconmi dzti 090613. d.,
TABULATION OF BIDS
2013 STREET, DRAINAGE & UTILITY IMPROVEMENTS
CITY OF SHOREWOOD, MINNESOTA
TKDA PROJECT NO. 15187.000
TKDA
BIDS OPENED: SEPT 5, 2013, AT 10:30 AM
*DENOTES ERROR IN BIDDERS CALCULATION
GMH ASPHALT CORP WM MUELLER & SONS MIDWEST ASPHALT MINGER CONST
TEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
DIVISION 1 - STREET RECONSTRUCTION
1
MOBILIZATION
1
LS
$ 20,000.00
$ 20,000.00
$ 32,000.00
$ 32,000.00
$ 55,000.00
$ 55,000.00
$ 22,000.00
$ 22,000.00
2
TRAFFIC CONTROL
1
LS
$ 1,600.00
$ 1,600.00
$ 1,450.00
$ 1,450.00
$ 1,600.00
$ 1,600.00
$ 1,600.00
$ 1,600.00
3
SILT FENCE
1,800
LF
$ 2.00
$ 3,600.00
$ 2.30
$ 4,140.00
$ 3.00
$ 5,400.00
$ 2.50
$ 4,500.00
4
INLET PROTECTION
2
EA
$ 200.00
$ 400.00
$ 250.00
$ 500.00
$ 150.00
$ 300.00
$ 110.00
$ 220.00
5
TREE REMOVAL
18
EA
$ 375.00
$ 6,750.00
$ 350.00
$ 6,300.00
$ 325.00
$ 5,850.00
$ 325.00
$ 5,850.00
6
REMOVE & DISPOSE OF EXISTING BITUMINOUS PAVEMENT
4,284
SY
I $ 3.15
$ 13,494.60
$ 3.60
$ 15,422.40
$ 2.75
$ 11,781.00
1 $ 3.30
$ 14,137.20
7
1 REMOVE & REPLACE EXISTING DRIVEWAY PAVEMENT
462
SY
$ 26.05
$ 12,035.10
1 $ 34.00
$ 15,708.00
1 $ 35.00
$ 16,170.00
$ 24.00
$ 11,088.00
8
COMMON EXCAVATION P
7,000
CY
$ 17.25
$ 120,750.00
$ 15.20
$ 106,400.00
$ 12.50
$ 87,500.00
$ 47.00
$ 329,000.00
9
SUBGRADE PREPARATION
20
RS
$ 350.00
$ 7,000.00
$ 245.00
$ 4,900.00
$ 140.00
$ 2,800.00
$ 250.00
$ 5,000.00
10
SELECT GRANULAR BORROW (CV), SPEC 3149.28
3,817
CY
$ 16.20
$ 61,835.40
$ 23.40
$ 89,317.80
$ 21.00
$ 80,157.00
$ 20.50
$ 78,248.50
11
CLASS 5 AGGREGATE BASE, 100% CRUSHED LIMESTONE
2,780
TN
$ 18.60
$ 51,708.00
$ 18.50
$ 51,430.00
$ 20.00
$ 55,600.00
$ 21.50
$ 59,770.00
12
CLASS 5 AGGREGATE SHOULDER, 100% CRUSHED LIMESTONE
59
TN
$ 54.10
$ 3,191.90
$ 27.30
$ 1,610.70
$ 50.00
$ 2,950.00
$ 30.00
$ 1,770.00
13
BITUMINOUS BASE COURSE
529
TN
$ 72.65
$ 38,431.85
$ 71.00
$ 37,559.00
$ 69.50
$ 36,765.50
$ 82.00
$ 43,378.00
14
BITUMINOUS WEAR COURSE
529
TN
1
1 $ 80.70
$ 42,690.30
$ 76.60
$ 40,521.40
$ 77.00
$ 40,733.00
$ 87.00
$ 46,023.00
15
IBITUMINOUS MATERIAL FOR TACK COAT
222
GAL
$ 4.00
$ 888.00
1
$ 4.10
$ 910.20
1 $ 3.00
$ 666.00
$ 3.30
$ 732.60
16
JADJUST MANHOLE CASTING
7
EA
$ 600.00
$ 4,200.00
$ 660.00
$ 4,620.00
$ 1,350.00
$ 9,450.00
$ 330.00
$ 2,310.00
17
ADJUST VALVE BOX
2
EA
$ 275.00
$ 550.00
$ 325.00
$ 650.00
$ 300.00
$ 600.00
$ 240.00
$ 480.00
18
CONCRETE CURB & GUTTER ALL TYPES
2,696
LF
$ 12.00
$ 32,352.00
$ 10.87
$ 29,305.52
$ 12.50
$ 33,700.00
$ 12.00
$ 32,352.00
19
GEOTEXTILE FABRIC
5,725
SY
$ 1.50
$ 8,587.50
$ 1.80
$ 10,305.00
$ 1.80
$ 10,305.00
$ 1.40
$ 8,015.00
20
TOPSOIL BORROW
926
CY
$ 12.00
$ 11,112.00
$ 29.50
$ 27,317.00
$ 19.00
$ 17,594.00
$ 17.50
$ 16,205.00
21
SODDING
1,222
SY
$ 6.95
$ 8,492.90
$ 6.25
$ 7,637.50
$ 7.50
$ 9,165.00
$ 5.00
$ 6,110.00
22
SEEDING
0.32
AC
$ 3,500.00
1 $ 1,120.00
$ 4,650.00
$ 1,488.00
$ 15,500.00
$ 4,960.00
$ 5,550.00
$ 1,776.00
23
SALVAGE AND REPLACE MAILBOX AND POST
13
EA
$ 105.00
$ 1,365.00
$ 165.00
$ 2,145.00
1 $ 190.00
$ 2,470.00
$ 117.00
$ 1,521.00
SUBTOTAL DIVISION 1
$ 452,154.55
$ 491,637.52
$ 491,516.50
$ 692,086.30
DIVISION 2 - SANITARY SEWER
1
REHABILITATE UPPER MANHOLE SECTION
7.00
EA
$ 835.00
$ 5,845.00
$ 1,700.00
$ 11,900.00
$ 1,700.00
$ 11,900.00
$ 616.00
$ 4,312.00
SUBTOTAL DIVISION 2
$ 5,845.00
$ 11,900.00
$ 11,900.00
$ 4,312.00
DIVISION 3 - STORM SEWER
1
4" PVC PERF EDGE DRAIN W /BACKFILL & WRAP
5,512
LF
$ 3.80
$ 20,945.60
$ 7.85
$ 43,269.20
1 $ 17.50
$ 96,460.00
$ 3.65
$ 20,118.80
2
REMOVE STORM SEWER OR CULVERT ALL TYPES
150
LF
$ 4.25
$ 637.50
$ 10.00
$ 1,500.00
$ 4.35
$ 652.50
$ 4.45
$ 667.50
4
ICATCH BASIN TYPE 404
3
EA
$ 1,055.00
$ 3,165.00
$ 2,200.00
$ 6,600.00
$ 1,400.00
$ 4,200.00
$ 1,730.00
$ 5,190.00
5
CATCH BASIN TYPE 406
3
EA
$ 2,110.00
$ 6,330.00
$ 2,650.00
$ 7,950.00
$ 2,500.00
$ 7,500.00
$ 2,420.00
$ 7,260.00
6
STORM SEWER MANHOLE TYPE 409
3
EA
$ 3,850.00
$ 11,550.00
$ 4,700.00
$ 14,100.00
$ 5,000.00
$ 15,000.00
$ 3,060.00
$ 9,180.00
7
12" RCP STORM SEWER PIPE
483
LF
$ 31.65
$ 15,286.95
$ 25.00
$ 12,075.00
$ 33.00
$ 15,939.00
$ 33.00
$ 15,939.00
8
24" RCP STORM SEWER PIPE
146
1 LF
$ 33.75
$ 4,927.50
$ 52.00
$ 7,592.00
$ 35.00
$ 5,110.00
$ 51.00
$ 7,446.00
9
29 "X45' ELIPITICAL PIPE
95
LF
$ 89.75
$ 8,526.25
$ 110.00
$ 10,450.00
$ 93.00
$ 8,835.00
$ 110.00
$ 10,450.00
10
12" FLARED END SECTION WITH RIP RAP
2
EA
$ 740.00
$ 1,480.00
$ 3,750.00
$ 7,500.00
$ 760.00
$ 1,520.00
$ 1,450.00
$ 2,900.00
11
24" FLARED END SECTION WITH RIP RAP
1
EA
$ 1,375.00
$ 1,375.00
$ 3,800.00
$ 3,800.00
$ 1,400.00
$ 1,400.00
$ 2,600.00
$ 2,600.00
12
29 "X45' ELIPITCAL FLARED END SECTION WITH RIP RAP
1
EA
$ 2,005.00
$ 2,005.00
$ 5,555.00
$ 5,555.00
$ 2,100.00
$ 2,100.00
$ 4,800.00
$ 4,800.00
SUBTOTAL DIVISION 3
$ 76,228.80
$ 120,391.20
$ 158,716.50
$ 86,551.30
GRAND TOTAL BASE BID
$ 534,228.35
$ 623,928.72
$ 662,133.00
$ 782,949.60
Page 1
TABULATION OF BIDS
2013 STREET, DRAINAGE & UTILITY IMPROVEMENTS
CITY OF SHOREWOOD, MINNESOTA
TKDA PROJECT NO. 15187.000
TKDA
BIDS OPENED: SEPT 5, 2013, AT 10:30 AM
*DENOTES ERROR IN BIDDERS CALCULATION
GMH ASPHALT CORP WM MUELLER & SONS MIDWEST ASPHALT MINGER CONST
TEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
ALTERNATE NO. 1
$ -
$ -
1
MOBILIZATION
1
LS
$ 20,000.00
$ 20,000.00
$ 15,650.00
$ 15,650.00
$ 70,000.00
$ 70,000.00
$ 28,000.00
$ 28,000.00
2
TRAFFIC CONTROL
1
LS
$ 1,600.00
$ 1,600.00
$ 1,450.00
$ 1,450.00
$ 1,600.00
$ 1,600.00
$ 1,600.00
$ 1,600.00
3
SILT FENCE
1,800
LF
$ 2.00
$ 3,600.00
$ 2.30
$ 4,140.00
$ 3.00
$ 5,400.00
$ 2.50
$ 4,500.00
4
INLET PROTECTION
2
EA
$ 200.00
$ 400.00
$ 200.00
$ 400.00
$ 150.00
$ 300.00
$ 110.00
$ 220.00
5
TREE REMOVAL
18
EA
$ 375.00
$ 6,750.00
$ 350.00
$ 6,300.00
$ 325.00
$ 5,850.00
$ 325.00
$ 5,850.00
6
REMOVE & DISPOSE OF EXISTING BITUMINOUS PAVEMENT
4,2841
SY
I $ 3.15
$ 13,494.60
$ 2.60
$ 11,138.40
1
1 $ 5.00
$ 21,420.00
1 $ 3.30
$ 14,137.20
7
REMOVE & REPLACE EXISTING DRIVEWAY PAVEMENT
462
SY
$ 26.05
$ 12,035.10
1 $ 34.00
$ 15,708.00
$ 35.00
$ 16,170.00
$ 24.00
$ 11,088.00
8
COMMON EXCAVATION P
7,000
CY
$ 17.25
$ 120,750.00
$ 14.20
$ 99,400.00
$ 12.50
$ 87,500.00
$ 11.50
$ 80,500.00
9
SUBGRADE PREPARATION
20
RS
$ 350.00
$ 7,000.00
$ 245.00
$ 4,900.00
$ 140.00
$ 2,800.00
$ 250.00
$ 5,000.00
10
SELECT GRANULAR BORROW (CV), SPEC 3149.28
3,817
CY
$ 16.20
$ 61,835.40
$ 23.40
$ 89,317.80
$ 21.00
$ 80,157.00
$ 20.50
$ 78,248.50
11
CLASS 5 AGGREGATE BASE, 100% CRUSHED LIMESTONE
2,780
TN
$ 18.60
$ 51,708.00
$ 18.50
$ 51,430.00
$ 20.00
$ 55,600.00
$ 21.50
$ 59,770.00
12
CLASS 5 AGGREGATE SHOULDER, 100% CRUSHED LIMESTONE
59
TN
$ 54.10
$ 3,191.90
$ 27.30
$ 1,610.70
$ 50.00
$ 2,950.00
$ 30.00
$ 1,770.00
13
BITUMINOUS BASE COURSE
529
TN
$ 75.50
$ 39,939.50
$ 72.10
$ 38,140.90
$ 73.00
$ 38,617.00
$ 82.00
$ 43,378.00
14
BITUMINOUS WEAR COURSE
5291
TN
I $ 83.75
$ 44,303.75
$ 76.75
$ 40,600.75
1 $ 78.00
$ 41,262.00
$ 87.00
$ 46,023.00
15
BITUMINOUS MATERIAL FOR TACK COAT
222
GAL
$ 4.00
$ 888.00
$ 4.10
$ 910.20
$ 3.00
$ 666.00
1 $ 3.30
$ 732.60
16
ADJUST MANHOLE CASTING
7
EA
$ 600.00
$ 4,200.00
$ 600.00
$ 4,200.00
$ 1,350.00
$ 9,450.00
$ 330.00
$ 2,310.00
17
ADJUST VALVE BOX
2
EA
$ 275.00
$ 550.00
$ 285.00
$ 570.00
$ 300.00
$ 600.00
$ 240.00
$ 480.00
18
CONCRETE CURB & GUTTER ALL TYPES
2,696
LF
$ 12.50
$ 33,700.00
$ 10.87
$ 29,305.52
$ 14.00
$ 37,744.00
$ 12.00
$ 32,352.00
19
GEOTEXTILE FABRIC
5,725
SY
$ 1.50
$ 8,587.50
$ 1.80
$ 10,305.00
$ 1.80
$ 10,305.00
$ 1.40
$ 8,015.00
20
TOPSOIL BORROW
926
CY
$ 12.00
$ 11,112.00
$ 29.50
$ 27,317.00
$ 19.00
$ 17,594.00
$ 10.00
$ 9,260.00
21
SODDING
1,222
SY
$ 6.95
$ 8,492.90
$ 6.25
$ 7,637.50
$ 7.50
$ 9,165.00
$ 5.00
$ 6,110.00
22
SEEDING
0.32
AC
1 $ 3,500.00
$ 1,120.00
11
$ 4,650.00
$ 1,488.00
$ 15,500.00
$ 4,960.00
$ 5,550.00
$ 1,776.00
23
ISALVAGE AND REPLACE MAILBOX AND POST
13
EA
$ 105.00
$ 1,365.00
$ 165.00
$ 2,145.00
$ 190.00
$ 2,470.00
$ 117.00
$ 1,521.00
SUBTOTAL DIVISION 1
$ 456,623.65
$ 464,064.77
$ 522,580.00
$ 442,641.30
1
REMOVE STORM SEWER OR CULVERT ALL TYPES
7.00
EA
$ 835.00
$ 5,845.00
$ 1,500.00
$ 10,500.00
$ 1,700.00
$ 11,900.00
$ 616.00
$ 4,312.00
SUBTOTAL DIVISION 2
$ 5,845.00
$ 10,500.00
$ 11,900.00
$ 4,312.00
1
4" PVC PERF EDGE DRAIN W /BACKFILL & WRAP
5,512.00
LF
$ 3.80
$ 20,945.60
$ 7.00
$ 38,584.00
$ 17.50
$ 96,460.00
$ 3.65
$ 20,118.80
2
REMOVE STORM SEWER OR CULVERT ALL TYPES
150.00
LF
$ 4.25
$ 637.50
$ 10.50
$ 1,575.00
$ 4.35
$ 652.50
$ 4.45
$ 667.50
3
CATCH BASIN TYPE 404
3.00
EA
$ 1,055.00
$ 3,165.00
$ 2,310.00
$ 6,930.00
$ 1,400.00
$ 4,200.00
$ 1,730.00
$ 5,190.00
4
CATCH BASIN TYPE 406
3.00
EA
$ 2,110.00
$ 6,330.00
$ 2,782.00
$ 8,346.00
$ 2,500.00
$ 7,500.00
$ 2,420.00
$ 7,260.00
5
STORM SEWER MANHOLE TYPE 409
3.00
EA
$ 3,850.00
$ 11,550.00
$ 4,935.00
$ 14,805.00
$ 5,000.00
$ 15,000.00
$ 3,060.00
$ 9,180.00
6
12" RCP STORM SEWER PIPE
483.00
LF
$ 31.65
$ 15,286.95
$ 26.25
$ 12,678.75
$ 33.00
$ 15,939.00
$ 33.00
$ 15,939.00
7
24" RCP STORM SEWER PIPE
146.00
LF
$ 33.75
$ 4,927.50
$ 54.60
$ 7,971.60
$ 35.00
$ 5,110.00
$ 51.00
$ 7,446.00
8
29 "X45' ELIPITICAL PIPE
95.00
LF
$ 89.75
$ 8,526.25
$ 115.50
$ 10,972.50
$ 93.00
$ 8,835.00
$ 110.00
$ 10,450.00
9
12" FLARED END SECTION WITH RIP RAP
2.00
EA
$ 740.00
$ 1,480.00
$ 3,937.50
$ 7,875.00
$ 760.00
$ 1,520.00
$ 1,450.00
$ 2,900.00
10
24" FLARED END SECTION WITH RIP RAP
1.00
EA
$ 1,375.00
$ 1,375.00
$ 3,990.00
$ 3,990.00
$ 1,400.00
$ 1,400.00
$ 2,600.00
$ 2,600.00
11
29 "X45' ELIPITCAL FLARED END SECTION WITH RIP RAP
1.00
EA
$ 2,005.00
$ 2,005.00
$ 5,832.75
$ 5,832.75
$ 2,100.00
$ 2,100.00
$ 4,800.00
$ 4,800.00
SUBTOTAL DIVISION 3
$ 76,228.80
$ 119,560.60
$ 158,716.50
$ 86,551.30
TOTAL ALTERNATE NO. 1
$ 538,697.45
$ 594,125.37
$ 693,196.50
$ 533,504.60
Page 2
CITY OF SHOREWOOD
RESOLUTION NO. 13 -
A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
THE 2013 STREET, DRAINAGE AND UTILITY IMPROVEMENTS —
VALLEYWOOD LANE, VALLEYWOOD CIRCLE.
CITY PROJECT NO. 13 -01
WHEREAS, pursuant to an advertisement for bids for local improvements
designated as the 2013 Street, Drainage and Utility Improvements, for Valleywood Lane
and Valleywood Circle, City Project 13 -01, bids were received, opened on September 5,
2013, and tabulated according to law, and such tabulation is attached hereto and made a
part hereof as Exhibit A; and
WHEREAS, the City Council has determined that Minger Constriction, Inc. is
the lowest bidder in compliance with the bid documents.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Clerk are hereby authorized and directed to enter
into a contract with Minger Constriction, Inc. in the name of the City of Shorewood,
Project No. 13 -01, according to the plans and specifications therefore approved by the
City Council on file in the office of the City Clerk.
2. That the City Clerk is hereby authorized and directed to return forthwith to
all bidders the deposits made with their bids, except for the deposits of the successful
bidder and the next two lowest bidders, which shall be retained until a contract has been
signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 9th day of September, 2013.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
AMKOJA :LS7I ��JIOTO 7
Remaining Budget Schedule for the 2014 Budget, 2014 -2023 Capital Improvement Plan,
and Taxes Levied in 2013, Payable in 2014
Date Description
09/16/13 Proposed budget and levy must be certified to County Auditor by this
date.
9/23/13
Review preliminary rate study findings (new)
10/14/13
Work- session: Enterprise Budget session (Council and staff)
10/28/13
Work- session: Capital Improvement Plan session (Council and staff)
11/12/13
Work- session: Enterprise Budget Final Review (Council and staff)
11/18- 11/23/13
Hennepin County to mail Notice of Proposed Property Tax by this date.
11/25/13
Work- session: Final General Fund Budget Review
12/02/13
Truth -In- Taxation Budget Public Hearing.
12/09/13
Regular Council meeting. Final 2014 budgets and levy to be adopted.
12/26/13
Final levy and budgets must be certified to the County Auditor by this
date.
12/30/13 State form TNT2014 due to Department of Revenue.