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09-23-13 CC Reg Mtg AgendaP
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, SEPTEMBER 23, 2013 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING Attachments A. Roll Call Mavor Zerbv Hotvet Siakel Sundberg Woodruff B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, September 9, 2013 Minutes 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be remo>>ed from the Consent Agenda. Comments can be taken or questions asked following remo>>al from Consent Agenda A. Approval of the Verified Claims List Claims List B. Appointment of Light Equipment Operator Administrator's memo C. Authorize Submittal of the Three Rivers Park District Regional Trail System Cleric's memo 2013 -14 Winter Use Permit 4. MATTERS FROM THE FLOOR (No Council action Nvill be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS A. Lake Minnetonka Communications Commission Report by Mayor Zerby B. Southshore Center Advison- Committee Report by Councilmember Sundberg 7. PARKS A. Report on September 10, 2013, Park Commission meeting Draft Minutes B. Authorize Expenditure of Funds for Freeman Park Ball Field 2 Fencing Planning Director's memo CITY COUNCIL REGULAR MEETING AGENDA — SEPTEMBER 23, 2013 Page 2of2 Attachments C. Approval of Proposal for Badger Park Preliminary Design Planning Director's memo D. Authorize Expenditure of Funds for Loop Bicycle Racks in the City Parks Planning Director's memo 8. PLANNING A. Report on September 17, 2013 Planning Commission meeting B. Accept Feasibility Reports for the Mill Street and Galpin Lake Road Trail Planning Director's Segments memo C. Approval of a Resolution Supporting the Hennepin County Capital Engineer's memo, Improvement Plan Grant Application for the Mill Street Trail segment Resolution 9. ENGINEERING /PUBLIC WORKS A. Approval of Work Orders for Smithtown Road Sidewalk Improvements, City Engineer's memo, Project 13 -04 Resolution B. Approval of Cooperative Construction Agreement Nvith MnDOT Excelsior Engineer's memo, Blvd. Trail and Retaining Wall, City Project 12 -11 Resolution C. Approval of Agreement for the T.H. 7 and County Road 19 (Oak, Street) Director of Public Intersection Project, S.P. 2706- 225(TH7) Works' memo D. Apple Road Drainage Improvements Project, City Project 11 -15 10. GENERAL /NEW BUSINESS 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report 2. City Owned House Update 3. Update on Trail Projects 4. Deer Management Program Update 5. Update on Rate Study 6. Southshore Center Upcoming Events: Sept. 26 -27 Garage Sale, 9am -3pm Sat. Oct. 5, Olctoberfest, 5 -8 pm B. Mavor and Citv Council 13. ADJOURN Engineer's memo, Resolution Finance Director's Memo Event flyers CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cithall'a?ci.shoreNN- ood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 23 September, 2013 7:00 p.m. 6:00 PM — A City Council Executive Session will be held in the Large Conference Room. Agenda Item 43A: Enclosed is the Verified Claims List for Council approval. Agenda Item 4313: Staff is recommending approval of a motion which authorizes the hire and salary arrangements for one Light Equipment Operator. Agenda Item 43C: Three Rivers Park District allows the City to use the Southwest LRT trail in winter months subject to a Winter Trail Activities Permit. Staff has prepared the permit application; the activities listed on the 2013 -2014 permit are unchanged from last winter. Agenda Item 45: There are no scheduled public hearings this evening. Agenda Item 46A: Mayor Zerby will provide an update on the status of the Lake Minnetonka Communications Commission franchise agreement negotiations Agenda Item 4613: Council Member Sundberg will provide an update on the Southshore Center Advisory Committee meetings. Agenda Item 47A: Park Commissioner Justin Mangold is scheduled to provide a report on recent Park Commission activities. Agenda Item 4713: The Park Commission has recommended that the Council authorize replacement of the Babe Ruth ball field in Freeman Park at a cost of $16,550. If approved, the work would be begin in October for completion this year. The Finance Director advises us that there are adequate fiinds in the Parks budget for this item as well as Items 7C and 7D. Agenda Item 47C: Having arrived at consensus on the Concept Plan for the redevelopment of Badger Park, the Park Commission has recommended that the City authorize WSB to prepare a preliminary design for the park. The cost of the work is estimated at $5577. Agenda Item 471): At its 10 September meeting, the Park Commission voted to recommend the installation of additional bike racks in City parks. The cost of the six racks comes to $1422.03. Agenda Item 48A: Planning Commissioner Jennifer Labadie is scheduled to provide a report on recent Planning Commission activities. Executive Summary — City Council Meeting of September 23, 2013 Page 2 of 2 Agenda Item 4813: WSB has submitted feasibility reports for the Mill Street and Galpin Lake Road trail segments that are scheduled for next year. The Planning Commission reviewed the reports and conducted trail walks on both segments at its 17 September meeting. They recommended going forward with the designs recommended in the reports (i.e. eight -foot bituminous for Mill Street and six -foot bituminous for Galpin Lake Road). Since the Council does not have the minutes from the Planning Commission as yet, you may wish to continue a decision to the 14 October meeting. Agenda Item 48C: Staff requests Council approve a resolution supporting the grant application made to the Hennepin County Capital Improvement Plan -2014 Bikeway Development Participation Program for the Mill Street Trail segment. Agenda Item 49A: Chard Tiling and Excavating, Inc. has submitted work orders for redesign of the storm sewer as part of the Smithtown Road Sidewalk Improvement project. A resolution approving the work orders is provided for Council's approval. Agenda Item 4913: Staff has reviewed and recommends approval of the Metropolitan Council Land Acquisition, Design, Constriction and Cooperation Agreement for the Excelsior Area Improvements; the agreement includes the projects the City approveda trail extension along the south side of Excelsior Boulevard from Manor Road to Barrington Way, including a retaining wall. A resolution approving the Agreement is provided for Council's approval. Agenda Item 49C: Staff is recommending approval of a motion which accepts the draft agreement for a cooperative agreement between MNDOT, Hennepin County, the City of Excelsior, and the City of Shorewood for the replacement of the traffic control signal at the intersection of County Road 19 and Trunk Highway 7. Agenda Item 49D: Staff recommends approval of a resolution authorizing easement for access, constriction and maintenance, and maintenance declaration for the Apple Road Drainage Improvement Project, City Project 11 -15. Agenda Item 410: There are no items of General /New Business this evening. Agenda Item 411: There are no items of Old Business this evening. Agenda Items 412A: Several Staff reports /information will be provided. Agenda Items 41213: Mayor and City Council Members may report on recent activities. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 9, 2013 1. CONVENE CITY COUNCIL REGULAR MEETING Mavor Zerbv called the meeting to order at 7:00 P.M. A. Roll Call Present. Mavor Zerbv; Councilmembers Hotvet, Siakel, Administrator Jovnes, Citv Cleric Panchvshvn Director Nielsen; Director of Public Works Brow: Absent: Councilmember Sundberg B. Review Agenda Woodruff moved, Hotvet seconded, approving the agenda as 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, August 2( Woodruff moved, Siakel seconded., Approving the City Cow 26, 2013, as presented. Motion passed 4/0. #Za 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Voddruf£ Attornev Keane; Citv nee Director DeJong, Planning City Engineer Hornbv 2013 Motion passed 4/0. ork Session Minutes of August B. City Council Regular Meeting Minutes, August 26, 2013 Woodruff moved, Siakel seconded, Approvin the City Council Regular Meeting Minutes of August 26, 2013, as presented. Motion passed 4/0. 3. CONSENT AGENDA Mavor Zerbv reviewed the item§ 'on the Consent Agenda. Siakel moved, Hotvet seconded, Approving the Motions Contained on the Consent Agenda. A. Approval of the Verified Claims List B. Accepting a Donation from the American Legion Post 9259 for the Oktoberfest Event Motion passed 4/0. 4. MATTERS FROM THE FLOOR There Nvere no matters from the floor presented this evening. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 9, 2013 Page 2of6 5. PUBLIC HEARING A. Preliminary Authorization for the Issuance of a Revenue Note to Finance a Multi- family Housing Development to be Located in the City of Chaska Administrator Joynes noted that earlier in the day the City Nvas informed that the bids for the proposed multifamily housing development in the City of Chaska came in much higher than expected. Therefore, the developer is unable to move fonvard Nvith the project at this time. The request for the City to participate in conduit bond financing has been Nvithdravm. Mayor Zerby opened the public hearing at 7:03 P.M. Mayor Zerby noted that the request for the City to participate in c The Legends of Hazeltine, LLC multifamily development pro Nvithdravm. Mayor Zerby closed the public hearing at 7:04 P.M. Councilmember Woodruff stated should this item come b the reference to city manager in the resolution be changed 6. REPORTS AND PRESENTATI 7. PARKS 8. PLANNING 9. ENGINEERING /PUBLIC WORKS it bond financing for the proposed in the City of Chaska has been at a future date he suggested A. Accepting,,Bids and Award of Contract for the 2013 Pavement Marking Project, City Proj Engineer Hornby ;stated the Citv received tN-,o bids for its 2013 Pavement Marking Project Mill and Overlay Project on Friday, September, 6,,2013. The bids Nvere very competitive. Earlier in the day Council Nvas provided Nvith an electronic copy of the bid tabulation and a hardcopy of the tabulation Nvas found at the dais this. evening. He stated AAA Striping Service Company Nvas the low bidder Nvith a bid amount of $14,884. Woodruff moved, Hotvet seconded, Adopting RESOLUTION NO. 13 -056, "A Resolution Accepting Quote and Awarding: C lontract for the 2013 Pavement Marking Project, City Project 13 -09, to AAA Striping Service Company in the amount of $14,884." Motion passed 4/0. B. Accepting Bids and Award of Contract for the 2013 Mill and Overlay Project, City Project 13 -05 Engineer Hornby stated the City received four bids for its 2013 Mill and Overlay Project on Thursday, September 5, 2013. Earlier in the day Council Nvas provided Nvith an electronic copy of the bid tabulation and a hardcopy of the tabulation Nvas found at the dais this evening. GMH Asphalt Corporation Nvas the low bidder Nvith a bid amount of $185,222.95. This item includes some projects included in the Capital Improvement Program (CIP) for items found in the 20 -Year Pavement Improvement Plan. It also includes an access road to Lift Station 6 that Nvas disturbed during the rehabilitation of the Lift Station. The bid is higher than the amount budgeted for in the CIP and one of the reasons is the access road. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 9, 2013 Page 3of6 Councilmember Woodruff asked if the City has used GMH Asphalt before and if the City has references for it. Director Brown stated the City has used the company before. Woodruff suggested charging the Lift Station 6 access drive rehabilitation portion of the project to the Sewver Fund. Woodruff moved, Hotvet seconded, Adopting RESOLUTION NO. 13 -057, "A Resolution Accepting Bid and Awarding Contract for the 2013 Mill and Overlay Project, City Project 13 -05, to GMH Asphalt Corporation in the amount of $185,222.95." Motion passed 4/0. C. Accepting Bids and Award of Contract for the 2013 Street Improvement Project Valleywood Lane and Valleywood Circle, City Project 13 -01 Engineer Hornby stated the City received four bids for its 2013 Street, Drainage and Utility Improvements for Valley -wood Circle and Valley wood Lane on Thursday , September 5, 2013. Earlier in the day Council was provided with an electronic copy of the bid tabulation and a hardeopy of the tabulation was found at the dais this evening. GMH Asphalt Corporation was the low—base bidder with a base bid amount of $534,22835. Minger Construction, Inc., was the low alternate bidder with an alternate base bid amount of $533,504.60. For the alternate bid major construction work would be performed in 2014. He noted there are some easement needs for a turnaround on the west end of the project area. Also, he and Director Brown have some minor changes they would like to make t6'the project plans. Going with the alternate bid would allow for those items to be resolved, . Councilmember Woodruff stated he prefers doing the project in 2014. In response to a question from Councilmember Woodruff, Engineer Hornby explained when WSB & Associates tabulates bids it enters the information into its tabulation system. If it finds a discrepancy from what the contractor submitted it corrects the discrepancy, Minger Construction will stand behind the corrected bid. Woodruff mo ed,,Siakel seconded, .Adopting RESOLUTION NO. 13 -058, "A Resolution Accepting the Bid and Awarding, Contract for the 2013 Street, Drainage and Utility Improvements – Valleywood Lane and Valleywood Circle, - City Project 13 -01, to be done in 2014, to Minger Construction, Inc. in the amount of $533,504.60 " Motion passed 4/0. 10. 11. OLD 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Southshore Center Advisory Committee Update Administrator Joynes stated there is another meeting of the Southshore Center Advison- Committee (SCAC) scheduled for September 17 at 4:00 P.M. The plan is for the representatives for the member cities who co -own the Southshore Community Center (SSCC) to report on what their respective Council's position is regarding the SSCC. Staff is going to provide the SCAC members with a summan- of the discussions to date and the various proposals that have been made. He noted that he, Mayor Zerby and CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 9, 2013 Page 4of6 Greenwood Mayor Kind (a member of the SCAC) are going to meet with Minnetonka Community Education Executive Director Litfin to talk about possibilities prior to the September 17 meeting. He then noted that Zerby has pushed toward a final resolution that the five member city councils could consider this fall. The SCAC is on track to accomplish that. 2. Update on 5795 Country Club Road Attorney Keane stated the City- ovried property located at 5795 Country Club Road is under contract again. The previous offer was cancelled by mutual consent. The new potential buyer has offered the full purchase price. There has been a high level of interest in the property. 3. Update on Trail Projects Director Nielsen stated he anticipates the City will receive the feasibility reports for the Galpin Lake Road and Mill Street trail segments this week. The Planning Commission, will do its trail walls just prior to its September 17 meeting and discuss the reports during the meeting. The Commission's recommendation for Council will come before Council during its September 23 meeting. Engineer Hornby explained there were some minor workitems performed on the Smithtown `Road (Nvest) sidewalk project last week and the same will be done this week, The contractor's crew will be back in full force next week to Nvork on grading. The portion of the sidewalk that will be in front of elementary school will be completed by the end of September with the remainder completed by the end of October. Councilmember Hotvet stated there is a lot of Road in the project area. She asked if the larger part of the project has been a' stormNvater management project Engineer Hornby noted this project has been quite difficult. He explained that each time Smithtown Road is dug into there is an unexpected surprise. He stated 'staff will bring change order forward that has some stormwater related items; in it, sonic minor grading` items, some addition to a boulder wall and a time extension. The time extension is primarily due to some redesign of the storm seNver system. He noted the contractor is still planning on the substantial completion date being October 30. Councilmember, Hotvet asked if some of the project will be funded out of the StormNvater Management Fund being the storm sewer'related tasks are much more substantial than anticipated. Director Brown stated the focus of the project from Council's perspective has been a trail project. He noted that there are portions of Smithtown Road that carry more than one -third of the City's drainage through the drainage path. He explained Council basically approved filling in all of the ditches along Smithtown Road'on the south side portion of the roadway in the project area and rerouting the drainage. From an engineering paint of view this project is a stormNvater project and a sidewalk is the final touch. When all the ditches are filled in the stormNvater that has to be managed actually increases because of the increase in impervious surface. Councilmember Woodruff stated all of the stormNvater related Nvork would not have been done if the sidewallc project was not done. There may have been benefit to doing the stormwater work before for other reasons. But, from his perspective the Trail Fund has to bear the burden of this project. He commented that the StormNvater Management Fund is not flush either. Councilmember Hotvet asked if there is going to be discussion about partially funding the project out of the StormNvater Management Fund. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 9, 2013 Page 5of6 Administrator Joynes stated Council has the prerogative of allotting the project costs where it would like them to go. He then stated both the Trail Fund and the StormNvater Management Fund have funding issues. He went on to state it does make some sense to allocate some of the costs to stormNvater because the bulls of the work is storm sewer work. Councilmember Hotvet stated she thought it prudent to pay the cost for various parts of a trail project out of the appropriate fund. Director Brown stated the stormNvater work would not have been done if it were not for the sidewalk project. He noted Council has the latitude to fund the project however it wants to. He stated from an engineering standpoint much more time has been spent trying to figure out the resulting stormNvater issues due to the sidewalk. Councilmember Hotvet stated when planning for future trails she would like to see costs allocated to the right fund according to the tasks that have to be done. Councilmember Woodruff stated he would like to have that have to be done provided in the financial summary l Councilmember Siakel asked if that stormNvater work so, it was the right thing to do. Councilmember Woodruff asked if the Minnehaho funding source for part of this project. Director Brow; the MCWD likes to fund innovative technology projk of regional ponding or Nvetland restoration projects, Mayor Zerby stated there is a,lot of material from the` if the contractor can haul that awair. Engineer Horn about that, noting it will have to be removed before 1 large piece of debris that the contractor is tn-ing to de types of work trail/si valk project. been done in the future. If Creek Watershed . District (MCWD) would be a responded he didn't believe it would. Brown stated ts'and projects where there are significant amounts d storm sewer alongside of the roadway. He asked stated he will send the contractor correspondence ,ding, can be done. Hornby noted there is one very le how to deal with it. Zerby asked if the area alongside of the County ''Road 19 sideNvalk/trail segment has been seeded. Engineer Hornby stated that area will be sodded and the contractor is waiting for cooler weather. Hornby then started the contractor may approach, Xcel Energy about using its irrigation system. He noted the contractor, is responsible for maintaining sod for 30 days and replacing any that has died during that timeframe. Councilmember Siakel noted that she sees people on the County Road 19 segment all the time. She thanked staff for pulling that together. She stated that segment is far safer than walking along the shoulder of the roadway. 4. Budget Calendar Update Director DeJong stated the meeting packet contains a copy of the revised budget schedule. He noted there is a work session scheduled for September 23 to talk about the preliminary findings of the stormwater and sewer rate studies. 5. Update on Public Works Light Equipment Operator position Director Brown stated 23 applicants for the light equipment operator (LEO) position took the practical equipment exam. The number of applicants was narrowed down to nine and one of them withdrew. The CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 9, 2013 Page 6of6 eight performed equipment exercises. They Nvere narrowed doN -,n to four very strong finalists. They Nvill be intervieNved early next Nveek. Mayor Zerby asked Director BroN -,n to explain what an LEO does. BroN -,n explained that the Shorewood Public Works Department is comprised of himself and eight LEOs. LEOs do everything residents see going on in the neighborhood (e.g., patching potholes, ploN ing snow, and park maintenance). Some of the LEOs also do utility operator tasks. They help maintain the sanitary sewer, Nvatermain and storm sewer systems. 6. Events: Movie in the Park — September 13 at 8:00 P.M. in Badger Park Oktoberfest on Saturday October 5, 5:00 — 8:00 P.M. at the Southshore Community Center Director Nielsen stated this year's Movie in the Park event is scheduled for Friday, September 13, at 8:00 P.M. in Badger Park. The movie Neill be The Odd Life of Timothy' Green. The event is free. Joey Nova's restaurant Neill sell pizza and the Southshore Senior Partners Nvill sell popcorn. Mayor Zerby stated the annual Oktoberfest event Neill be held on Saturday, October 5 from 5:00 P.M. — 8:00 P.M. Councilmember Woodruff stated the event is freeand there is free food. Other Director BroN -,n stated the Metropolitan Co progressing. The tunnel Nvork under HighwaN work for this project that Neill occur in the C 2014. B. Mayor 13. ADJOURN Hotvet moved, Woodruff se 2013, at 7:34 P.M.; Motion I LY ATTEST: Recor Jean Panchyshyn, City Clerk nment Services (MCES) forcemain project is the Nveek of September 16. It is the only major The retaining wall Nvork Nvill likely be done in ty Council Regular Meeting of September 9, Scott Zerby, Mayor Department Council Meeting Item Number Finance September 23, 2013 3A Item Description: Verified Claims From: Michelle Nguyen Bruce DeJong Background / Previous Action Claims for council authorization. The attached claims list includes checks numbered 54687 through 54740 totaling $197,483.22 Staff Recommendation Staff recommends approval of the claims list. 9/19/2013 12:17 PM VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 9/10/2013 THRU 99/99/9999 A/P HISTORY CHECK REPORT PAGE: INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 054706 1,450.00 054707 83.36 054708 750.00 054709 63.60 054710 504.49 054711 125.00 054712 293.00 054713 93.48 054714 690.00 054715 80.16 054716 488.42 054717 16,073.25 054718 36.37 054719 485.96 054720 175.00 054721 128.51 054722 18.70 054723 243.94 054724 662.12 054725 10,937.28 054726 470.96 054727 79.04 2 CHECK VENDOR I.D. NAME STATUS DATE 29422 EHLERS R 9/23/2013 29396 EROSION PRODUCTS, LLC R 9/23/2013 29387 FASCHING, GREGORY R 9/23/2013 10506 HENN CTY INFO TECHNOLOGY DEPT R 9/23/2013 11091 INTELLIGENT PRODUCTS INC R 9/23/2013 11300 INTERNATIONAL CODE COUNCIL, IN R 9/23/2013 29279 J. BECHER & ASSOC., INC. R 9/23/2013 1 KULLY SUPPLY INC R 9/23/2013 29367 LARRY KERBER R 9/23/2013 13320 LEE PEST CONTROL, INC. R 9/23/2013 13975 M/A ASSOCIATES INC. R 9/23/2013 00079 MEDICA R 9/23/2013 15176 MENARDS R 9/23/2013 15300 METRO SALES, INC. R 9/23/2013 1 MICHAEL J. ROBERTS R 9/23/2013 15900 OFFICE DEPOT R 9/23/2013 29457 OMEGA INDUSTRIES R 9/23/2013 20805 PITNEY BOWES GLOBAL FIN. SVCS. R 9/23/2013 1350 PRUDENTIAL GROUP INSURANCE R 9/23/2013 1 ROBERT CHARLES McNUTT R 9/23/2013 22482 SAM'S CLUB R 9/23/2013 22950 SHOREWOOD TRUE VALUE R 9/23/2013 PAGE: INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 054706 1,450.00 054707 83.36 054708 750.00 054709 63.60 054710 504.49 054711 125.00 054712 293.00 054713 93.48 054714 690.00 054715 80.16 054716 488.42 054717 16,073.25 054718 36.37 054719 485.96 054720 175.00 054721 128.51 054722 18.70 054723 243.94 054724 662.12 054725 10,937.28 054726 470.96 054727 79.04 2 9/19/2013 12:17 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 9/10/2013 THRU 99/99/9999 CHECK VENDOR I.D. NAME STATUS DATE 29427 SHRED -N -GO, INC. R 9/23/2013 23500 SO LK MTKA POLICE DEPT R 9/23/2013 29505 STONE SCAPES R 9/23/2013 29443 THE MULCH STORE R 9/23/2013 23726 TKDA ENGINEERS ARCHITECTS PLAN R 9/23/2013 25452 TWIN CITY WATER CLINIC R 9/23/2013 25550 UPS R 9/23/2013 1 USA SECURITY R 9/23/2013 70200 VERIZON WIRELESS R 9/23/2013 29491 VOLT MANAGEMENT CORP. R 9/23/2013 27190 WACONIA FARM SUPPLY R 9/23/2013 28350 WOODRUFF, RICHARD R 9/23/2013 19800 XCEL ENERGY R 9/23/2013 00085 MINNESOTA LIFE E 9/23/2013 01000 ADAM'S PEST CONTROL, INC E 9/23/2013 10576 ADVANCED IMAGING SOLUTIONS INC E 9/23/2013 12900 LAKE MINNETONKA CONSERVATION D E 9/23/2013 13525 LINK, CLARE T. E 9/23/2013 15500 METRO COUNCIL ENV.(WASTEWATER) E 9/23/2013 15885 MIDWEST MAILING SYSTEMS, INC. E 9/23/2013 18500 VIM. MUELLER & SONS, INC. E 9/23/2013 19500 NIELSEN, BRADLEY E 9/23/2013 PAGE: INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 054728 35.00 054729 43.83 054730 225.29 054731 590.00 054732 8,998.06 054733 100.00 054734 15.21 054735 1,901.59 054736 165.55 054737 1,764.00 054738 35.24 054739 73.46 054740 177.22 999999 335.65 999999 72.19 999999 77.24 999999 7,917.75 999999 198.00 999999 44,115.52 999999 500.00 999999 7,657.15 999999 369.99 3 9/19/2013 12:17 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood CHECK AMOUNT REGULAR BANK: 1 BEACON BANK 65,963.94 0.00 DATE RANGE: 9/10/2013 THRU 99/99/9999 CHECKS: 0 0.00 0.00 0.00 CHECK VENDOR I.D. NAME STATUS DATE 20268 PANCHYSITYN, JEAN E 9/23/2013 20950 KENNETH N. POTTS, P.A. E 9/23/2013 29100 ZIEGLER, INC. E 9/23/2013 29417 WENCK ASSOCIATES, INC. E 9/23/2013 29489 HEATSEEKER TECHNOLOGY PARTNERS E 9/23/2013 PAGE: 4 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 999999 218.54 999999 2,500.00 999999 124.01 999999 157.50 999999 2,613.70 * * T 0 T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 53 65,963.94 0.00 65,963.94 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 4 19,535.24 0.00 19,535.24 EFT: 14 66,857.24 0.00 66,857.24 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 VENDOR SET: 01 BANK: 1 TOTALS: 71 152,356.42 0.00 152,356.42 BANK: 1 TOTALS: 71 152,356.42 0.00 152,356.42 REPORT TOTALS: 71 152,356.42 0.00 152,356.42 09 -19 -2013 12:15 AM C O U N C I L REPORT BY VENDOR - SEPTEMBER 23, 2013 PAGE: 1 VENDOR SORT KEY DATE DESCRIPTION Water Utility FUND 315.39 DEPARTMENT AMOUNT A -1 MINNETONKA RENTAL 9/23/13 LIFT ARTICULATED BOOM General Fund Public Works 230.64 TOTAL: 551.82 CLASSIC CLEANING COMPANY 9/23/13 C.H. SVC General Fund TOTAL: 230.64 ABM EQUIPMENT & SUPPLY 9/23/13 REGULATOR ASSY General Fund General Fund Public Works 155.35 TOTAL: 844.31 CUB FOODS - SHOREWOOD 9/23/13 TOTAL: 155.35 ADAM'S PEST CONTROL, INC 9/23/13 3RD QTR SVC General Fund Municipal Buildings 72.19 CULLIGAN BOTTLED WATER 9/23/13 5755 CTRY CLUB RD- DRINKING General Fund Municipal Buildings 100.91 TOTAL: 72.19 ADVANCED IMAGING SOLUTIONS INC 9/23/13 08/15 -09/14 35.60 General Fund Municipal Buildings 77.24 TOTAL: 136.51 DERMCO - LAVINE CONSTRUCTION CO., INC. 9/23/13 PICKLEBALL LINE - BADGER PAR Park Capital Impro TOTAL: 77.24 AFSCME COUNCIL 5 - UNION 9/10/13 P/R DEDUCTS - SEPT UNION D General Fund NON- DEPARTMENTAL 269.78 9/23/13 PHN- ZONING PERMITS General Fund Planning 45.47 TOTAL: 269.78 AMERICAN LEGAL PUBL CORP 9/23/13 INTERNET RENEWAL 10/13 -10/ General Fund Administration 300.00 71.20 EFTPS - FEDERAL W/H 9/10/13 FEDERAL W/H General Fund NON- DEPARTMENTAL TOTAL: 300.00 ANDERSON COOLING & HEATING 9/23/13 5795 CTRY CLB RD- FURNACE General Fund Municipal Buildings 7,170.00 General Fund NON- DEPARTMENTAL 607.98 9/10/13 FICA W/H TOTAL: 7,170.00 BOON PAINTING 9/23/13 5795 CTRY CLUB RD -PAINT General Fund Municipal Buildings 3,122.25 TOTAL: 3,122.25 BROWN, LAWRENCE 9/23/13 BCA TRAINING AND EDU General Fund Public Works 250.00 TOTAL: 250.00 CARQUEST AUTO PARTS 9/23/13 AIR BRAKE TUBING General Fund Public Works 29.78 TOTAL: 29.78 CENTURY LINK 9/23/13 612 -E45 -1785 Water Utility Water 315.39 9/23/13 612 -E45 -8019 Water Utility Water 236.43 TOTAL: 551.82 CLASSIC CLEANING COMPANY 9/23/13 C.H. SVC General Fund Municipal Buildings 529.03 9/23/13 P.W. SVC General Fund Public Works 315.28 TOTAL: 844.31 CUB FOODS - SHOREWOOD 9/23/13 PLANNING COMMISSION LUNCH General Fund Planning 94.53 TOTAL: 94.53 CULLIGAN BOTTLED WATER 9/23/13 5755 CTRY CLUB RD- DRINKING General Fund Municipal Buildings 100.91 9/23/13 5735 CTRY CLUB RD -SALT DEL Southshore Communi Senior Community Cente 35.60 TOTAL: 136.51 DERMCO - LAVINE CONSTRUCTION CO., INC. 9/23/13 PICKLEBALL LINE - BADGER PAR Park Capital Impro Park Capital Improveme 400.00 TOTAL: 400.00 ECM PUBLISHERS, INC 9/23/13 PHN- ZONING PERMITS General Fund Planning 45.47 9/23/13 ZONING CODE AMEN 09/17 General Fund Planning 25.73 TOTAL: 71.20 EFTPS - FEDERAL W/H 9/10/13 FEDERAL W/H General Fund NON- DEPARTMENTAL 3,892.82 9/10/13 FICA W/H General Fund NON- DEPARTMENTAL 2,599.53 9/10/13 MEDICARE W/H General Fund NON- DEPARTMENTAL 607.98 9/10/13 FICA W/H General Fund Administration 397.29 09 -19 -2013 12:15 AM C O U N C I L REPORT BY VENDOR - SEPTEMBER 23, 2013 PAGE: 2 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT 9/10/13 MEDICARE W/H General Fund Administration 92.92 9/10/13 FICA W/H General Fund Finance 242.18 9/10/13 MEDICARE W/H General Fund Finance 56.64 9/10/13 FICA W/H General Fund Planning 284.73 9/10/13 MEDICARE W/H General Fund Planning 66.58 9/10/13 FICA W/H General Fund Protective Inspections 188.42 9/10/13 MEDICARE W/H General Fund Protective Inspections 44.07 9/10/13 FICA W/H General Fund Public Works 917.14 9/10/13 MEDICARE W/H General Fund Public Works 214.50 9/10/13 FICA W/H General Fund Park Maintenance 143.94 9/10/13 MEDICARE W/H General Fund Park Maintenance 33.67 9/10/13 FICA W/H General Fund Recreation 69.56 9/10/13 MEDICARE W/H General Fund Recreation 16.27 9/10/13 FICA W/H Southshore Communi Senior Community Cente 66.03 9/10/13 MEDICARE W/H Southshore Communi Senior Community Cente 15.45 9/10/13 FICA W/H Water Utility Water 123.65 9/10/13 MEDICARE W/H Water Utility Water 28.92 9/10/13 FICA W/H Sanitary Sewer Uti Sevier 120.12 9/10/13 MEDICARE W/H Sanitary Sewer Uti Sewer 28.09 9/10/13 FICA W/H Recycling Utility Recycling 7.29 9/10/13 MEDICARE W/H Recycling Utility Recycling 1.71 9/10/13 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 39.18 9/10/13 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 9.16 TOTAL: 10,307.84 EHLERS 9/23/13 UTILITY RATE STUDY Sanitary Sewer Uti Sewer 1,150.00 9/23/13 UTILITY RATE STUDY Sanitary Sewer Uti Sewer 300.00 TOTAL: 1,450.00 EROSION PRODUCTS, LLC 9/23/13 EROSSON CONTROL Stormviater Managem STORMWATER MANAGEMENT 83.36 TOTAL: 83.36 FASCHING, GREGORY 9/23/13 DEPENDENT CARE EXP General Fund NON- DEPARTMENTAL 750.00 TOTAL: 750.00 HEATSEEKER TECHNOLOGY PARTNERS, INC. 9/23/13 AUG SVC General Fund Municipal Buildings 67.50 9/23/13 OCT SVC General Fund Municipal Buildings 2,546.20 TOTAL: 2,613.70 HENN CTY INFO TECHNOLOGY DEPT 9/23/13 AUG- 800MHZ General Fund Public Works 63.60 TOTAL: 63.60 ICMA RETIREMENT TRUST - 302131 -457 9/10/13 P/R DEDUCTS - DEFERRED COM General Fund NON- DEPARTMENTAL 1,185.96 TOTAL: 1,185.96 INTELLIGENT PRODUCTS INC 9/23/13 MUTT MITTS General Fund Park Maintenance 504.49 TOTAL: 504.49 INTERNATIONAL CODE COUNCIL, INC. 9/23/13 2013 -2014 MEMBERSHIP DUE General Fund Protective Inspections 125.00 TOTAL: 125.00 J. BECHER & ASSOC., INC. 9/23/13 WIRING NEW CAT 5E TO PHONE Southshore Communi Senior Community Cente 293.00 TOTAL: 293.00 KENNETH N. POTTS, P.A. 9/23/13 AUG PROSECUTIONS General Fund Professional Svcs 2,500.00 TOTAL: 2,500.00 09 -19 -2013 12:15 AM C 0 U N C I L REPORT BY VENDOR - SEPTEMBER 23, 2013 PAGE: 3 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT LAKE MINNETONKA CONSERVATION DISTRICT 9/23/13 3RD QTR -PYMT LEVY General Fund Council 7,917.75 TOTAL: 7,917.75 LARRY KERBER 9/23/13 GRADING & LANDSCAPE -5795 C General Fund Municipal Buildings 690.00 TOTAL: 690.00 LEE PEST CONTROL, INC. 9/23/13 2ND QTR SVC Southshore Communi Senior Community Cente 80.16 TOTAL: 80.16 LINK, CLARE T. 9/23/13 PARK MTG 09/10/13 General Fund Recreation 198.00 TOTAL: 198.00 M/A ASSOCIATES INC. 9/23/13 GARAGE BAGS PARKS General Fund Park Maintenance 488.42 TOTAL: 488.42 MEDICA 9/23/13 MEDICAL PREMIUM General Fund Unallocated Expenses 16,073.25 TOTAL: 16,073.25 MENARDS 9/23/13 HOCKEY RINK LUMBER General Fund Park Maintenance 36.37 TOTAL: 36.37 METRO COUNCIL ENV.(WASTEWATER) 9/23/13 OCT- WASTEWATER Sanitary Sewer Uti Sewer 44,115.52 TOTAL: 44,115.52 METRO SALES, INC. 9/23/13 MC302 MAINT- BW General Fund Municipal Buildings 39.00 9/23/13 MC302 MAINT- COLOR General Fund Municipal Buildings 414.00 9/23/13 SALES TAX General Fund Municipal Buildings 32.96 TOTAL: 485.96 MIDWEST MAILING SYSTEMS, INC. 9/23/13 OCT NEWSLETTER POSTAGE General Fund Administration 500.00 TOTAL: 500.00 MINNESOTA LIFE 9/23/13 OCT LIFE INS General Fund Unallocated Expenses 335.65 TOTAL: 335.65 MISC. VENDOR ABLE CONCRETE RAISING 9/23/13 RAISE OF BUILDING General Fund Municipal Buildings 350.00 ABLE CONCRETE RAISING 9/23/13 RAISE OF BUILDING General Fund Public Works 350.00 ABLE CONCRETE RAISING 9/23/13 RAISE OF BUILDING General Fund Park Maintenance 350.00 ABLE CONCRETE RAISING 9/23/13 RAISE OF BUILDING Southshore Communi Senior Community Cents 350.00 CITIMORTGAGE, INC 9/23/13 26675 SMITHTOWN RD -TRL PRO Trail Capital Outl Trail Expenditures 1,662.72 KULLY SUPPLY INC 9/23/13 DRINKING FOUNTAIN MAIN General Fund Park Maintenance 93.48 MICHAEL J. ROBERTS 9/23/13 SPEAKER AT SSCC 09/24/13 Southshore Communi Senior Community Cente 175.00 ROBERT CHARLES McNUTT 9/23/13 26675 SMITHTOWN RD -TRL PRO Trail Capital Outl Trail Expenditures 10,937.28 USA SECURITY 9/23/13 CAMERA AT EDDY STATION Park Capital Impro Park Capital Improveme 1,901.59 TOTAL: 16,170.07 MN DEPT OF REVENUE 9/10/13 STATE W/H General Fund NON- DEPARTMENTAL 1,736.96 TOTAL: 1,736.96 NCPERS MINNESOTA 9/10/13 UNIT #762400 -SEPT LIFE IN General Fund NON- DEPARTMENTAL 32.00 TOTAL: 32.00 NIELSEN, BRADLEY 9/23/13 AIS EQUIPMENT WARRANTY General Fund Planning 49.99 9/23/13 FEB -SEPT WELLNESS General Fund Planning 320.00 TOTAL: 369.99 09 -19 -2013 12:15 AM C 0 U N C I L REPORT BY VENDOR - SEPTEMBER 23, 2013 PAGE: 4 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT OFFICE DEPOT 9/23/13 PIN General Fund Administration 3.61 9/23/13 NAME BADGE & COPY PAPER General Fund Administration 124.90 TOTAL: 128.51 OMEGA INDUSTRIES 9/23/13 CHAIN SAW PARTS General Fund Public Works 18.70 TOTAL: 18.70 PANCHYSITYN, JEAN 9/23/13 LAKE AREA ADM MTG LUNCH General Fund Administration 48.27 9/23/13 ELECTION TRAINING- PLYMOUTH General Fund Administration 16.95 9/23/13 FEDEX POSTAGE General Fund Administration 33.32 9/23/13 JUL -SEPT WELLNESS General Fund Administration 120.00 TOTAL: 218.54 PERA 9/10/13 P/R DEDUCTS -PERA General Fund NON- DEPARTMENTAL 2,818.23 9/10/13 P/R DEDUCTS -PERA General Fund Administration 469.44 9/10/13 P/R DEDUCTS -PERA General Fund Finance 300.24 9/10/13 P/R DEDUCTS -PERA General Fund Planning 376.90 9/10/13 P/R DEDUCTS -PERA General Fund Protective Inspections 260.48 9/10/13 P/R DEDUCTS -PERA General Fund Public Works 1,152.56 9/10/13 P/R DEDUCTS -PERA General Fund Park Maintenance 194.58 9/10/13 P/R DEDUCTS -PERA General Fund Recreation 81.34 9/10/13 P/R DEDUCTS -PERA Southshore Communi Senior Community Cente 74.67 9/10/13 P/R DEDUCTS -PERA Water Utility Water 153.23 9/10/13 P/R DEDUCTS -PERA Sanitary Server Uti Sewer 148.72 9/10/13 P/R DEDUCTS -PERA Recycling Utility Recycling 8.52 9/10/13 P/R DEDUCTS -PERA Stormwater Managem STORMWATER MANAGEMENT 48.48 TOTAL: 6,087.39 PITNEY BOWES GLOBAL FIN. SVCS., LLC 9/23/13 QUATERLY POSTAGE RENTAL General Fund Municipal Buildings 243.94 TOTAL: 243.94 PRUDENTIAL GROUP INSURANCE 9/23/13 OCT LIFE INS General Fund Unallocated Expenses 662.12 TOTAL: 662.12 SAM'S CLUB 9/23/13 CITY HALL General Fund Municipal Buildings 263.42 9/23/13 PUBLIC WORK General Fund Public Works 207.54 TOTAL: 470.96 SHOREWOOD TRUE VALUE 9/23/13 ADHESIVE General Fund Public Works 9.69 9/23/13 ADHESIVE General Fund Public Works 7.98 9/23/13 MAILBOX Southshore Communi Senior Community Conte 61.37 TOTAL: 79.04 SHRED -N -GO, INC. 9/23/13 SVC 09/06 General Fund Administration 35.00 TOTAL: 35.00 SO LK MTKA POLICE DEPT 9/23/13 AUG -HCPF General Fund Police Protection 43.83 TOTAL: 43.83 STONE SCAPES 9/23/13 GARDEN MAINT -CITY HALL General Fund Municipal Buildings 225.29 TOTAL: 225.29 THE MULCH STORE 9/23/13 TREE & BRUSH DISPOSAL General Fund Public Works 590.00 TOTAL: 590.00 TKDA ENGINEERS ARCHITECTS PLANNERS 9/23/13 SHWD 113 MILL & OVERLAY Street Capital Imp Street Capt Improvemen 3,807.39 09 -19 -2013 12:15 AM C O U N C I L REPORT BY VENDOR - SEPTEMBER 23, 2013 PAGE: 5 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT 9/23/13 SHWD VALLEYWD '13 ST REHAB Street Capital Imp Street Capt Improvemen 5,190.67 TOTAL: 8,998.06 TWIN CITY WATER CLINIC 9/23/13 AUG BACTERIA Water Utility Water 100.00 TOTAL: 100.00 UPS 9/23/13 MICROPHONE SHIPPED General Fund Administration 15.21 TOTAL: 15.21 VERIZON WIRELESS 9/23/13 08/02 -09/01 SVC Water Utility Water 55.18 9/23/13 08/02 -09/01 SVC Sanitary Sewer Uti Sewer 55.18 9/23/13 08/02 -09/01 SVC Stormwater Managem STORMWATER MANAGEMENT 55.19 TOTAL: 165.55 VOLT MANAGEMENT CORP. 9/23/13 INSPECTOR 09/01 General Fund Council 1,512.00 9/23/13 INSPECTOR 09/01 General Fund Council 252.00 TOTAL: 1,764.00 WACONIA FARM SUPPLY 9/23/13 CHAIN SAW PARTS General Fund Public Works 35.24 TOTAL: 35.24 WELLS FARGO HEALTH BENEFIT SVCS 9/10/13 P/R DEDUCTS -HSA General Fund NON- DEPARTMENTAL 1,403.05 TOTAL: 1,403.05 WENCK ASSOCIATES, INC. 9/23/13 AUG -APPLE RD CHANNEL STABI Stormwater Managem STORMWATER MANAGEMENT 157.50 TOTAL: 157.50 WM. MUELLER & SONS, INC. 9/23/13 ASPHALT PATCH General Fund Public Works 3,576.44 9/23/13 ASPHALT PATCH General Fund Public Works 2,039.40 9/23/13 ASPHALT PATCH General Fund Public Works 511.28 9/23/13 ASPHALT PATCH General Fund Public Works 1,530.03 TOTAL: 7,657.15 WOODRUFF, RICHARD 9/23/13 METRO CITIES 08/20 General Fund Council 36.73 9/23/13 METRO CITIES REV & TAX MTG General Fund Council 36.73 TOTAL: 73.46 XCEL ENERGY 9/23/13 5795 CNTRY CLUB RD General Fund Municipal Buildings 153.06 9/23/13 5655 MERRY LANE General Fund Park Maintenance 24.16 TOTAL: 177.22 ZIEGLER, INC. 9/23/13 COUPLING -QD1 General Fund Public Works 124.01 TOTAL: 124.01 * *PAYROLL EXPENSES 9/09/2013 - 99/99/9999 General Fund Administration 6,474.93 General Fund Finance 4,141.20 General Fund Planning 5,198.52 General Fund Protective Inspections 3,593.07 General Fund Public Works 15,897.12 General Fund Park Maintenance 2,684.00 09 -19 -2013 12:15 AM * *PAYROLL EXPENSES TOTAL PAGES: 6 C O U N C I L REPORT BY VENDOR - SEPTEMBER 23, 2013 DATE DESCRIPTION FUND DEPARTMENT General Fund Recreation Southshore Communi Senior Community Cents Water Utility Water Sanitary Sewer Uti Sewer Recycling Utility Recycling Stormwater Managem STORMWATER MANAGEMENT TOTAL: PAGE: 6 ___________ —° FUND TOTALS =_______________ 101 General Fund 119,075.49 402 Park Capital Improvements 2,301.59 404 Street Capital Improvemen 8,998.06 406 Trail Capital Outlay 12,600.00 490 Southshore Community Ctr. 2,216.11 601 Water Utility 3,126.12 611 Sanitary Sewer Utility 47,968.98 621 Recycling Utility 135.11 631 Stormwater ManagementUtil 1,061.76 GRAND TOTAL: 197,483.22 AMOUNT 1,121.98 1,064.83 2,113.32 2,051.35 117.59 #3B Revised MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Public Works Hire — Light Equipment Operator Meeting Date: September 23, 2013 Prepared by: Larry Brown, Director of Public Works Reviewed by: Bill Jaynes, City Administrator Jean Panchyshyn, City Clerk CC: Bruce DeJong, Finance Director Policy Consideration: Extending an offer of employment to fill the vacant Public Works Light Equipment Operator position. Background: Included in the City Council regular City Council meeting packet is a memorandum of recommendation for hire of a candidate for the Light Equipment Operator's position that is currently vacant. Unfortunately, the original candidate, as stated in the City Council materials, had accepted the position and since then rescinded the acceptance of the position, after the City Council packet had been compiled and published. As such, staff has been working with the second candidate for consideration of the position. Staff is pleased to announce that Mr. Brett Baumann has accepted the position for LEO. Mr. Baumann has extensive experience at equipment operations, roadway maintenance, and is a principal of a small business that is owned by Mr. Baumann and his father. Mr. Baumann is seeking a change from business ownership. Staff is recommending that Mr. Baumann be appointed to the LEO position and be placed in the first step of the union contract pay range, at the rate of $22.01 per hour. Upon successful completion of the six month probationary period, the rate would be increased to 22.81 per hour upon, in accordance with the union contract. Recommendation: A motion to approve the hiring of Mr. Brett Baumann as Light Equipment Operator at the wage rate stated above. Next Steps and Timelines: It is anticipated Mr. Baumann will begin employment in early October. Connection to Vision /Mission: Providing residents with quality public services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title/Subject: Public Works Hire —Light Equipment Operator Meeting Date: September 23, 2013 Prepared by: Bill Joynes, City Administrator Reviewed by: Larry Brown, Director of Public Works Jean Panchyshyn, City Clerk CC: Bruce DeJong, Finance Director Policy Consideration: Extending an offer of employment to fill the Public Works Light Equipment Operator position. Background: Public Works Director Brown and I interviewed four finalists from the group of Light Equipment Operator candidates that participated in our final operational test this last week. We are in agreement to recommend to the Council the hiring of Robert Hanson of Watertown, MN. Mr. Hanson comes to us with 12 years of experience on the Minnetrista Public Works Department, holds a Class D Water License, a class SD Wastewater License and a MN Commercial Driver's License with a Tanker Endorsement. His background also includes maintenance experience on police squad cars and heavy trucks. Mr. Hanson's current wage rate is $24.64 per hour. We are recommending he be placed on our pay range at the two year level at $24.44 per hour with a move to the third year level at $25.23 upon successful completion of the six month probationary period. We are very pleased to have Mr. Hanson join our City workforce. His extensive skill set, ability to operate all of our existing equipment and work experience will be a welcome addition to our crew. Recommendation: A motion to approve the hiring of Mr. Robert Hanson as Light Equipment Operator at the wage rate stated above. Next Steps and Timelines: It is anticipated Mr. Hanson will begin employment in early October. Connection to Vision /Mission: Providing residents with quality public services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #3C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Three Rivers Park District Winter Use Permit for 2013 -14 Meeting Date: September 23, 2013 Prepared by: Jean Panchyshyn, City Clerk Reviewed by: Bill Joynes, City Administrator and Larry Brown, Director of Public Works Attachments: 2013 -2014 Winter Use Permit Background: Three Rivers Park District manages the Regional Trail Corridor. The Lake Minnetonka LRT Regional Trail (formerly named the Southwest LRT Regional Trail) runs through the Shorewood community. The Three Rivers Park District requires that cities maintain the Trail during the winter (November 15 through March 31) for specific activities listed on their Winter Use Permit. Staff has prepared the 2013 -2014 Winter Use Permit application with the following activities being identified as allowable during the winter within the Shorewood portion of the Regional Trail: hiking, biking, snowshoeing, cross - country skiing, pet walking, and horseback - riding. These activities remain unchanged from last year. Three Rivers Park District is named on the City's general liability insurance certificate. Financial or Budget Considerations: Public Works staff will maintain the trail, as in past years. Options: 1) Authorize submission of the Winter Use Permit for 2013 -14 to Three Rivers Park District, as prepared. 2) Authorize submission of the Winter Use Permit for 2013 -14 to Three Rivers Park District, with changes as determined by Council. 3) Other action as determined by Council. Recommendation / Action Requested: A motion authorizing submission of the Winter Use Permit for 2013- 2014 to Three Rivers Park District, as prepared. Next Steps and Timelines: Staff will submit the Permit to Three Rivers Park District. Connection to Vision / Mission: attractive amenity Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient and visionary leadership. Page 1 REGIONAL TRAIL SYSTEM 2013-2014 WINTER USE PERMIT Q!S Q q8h Name of City :SkD(-eWW City Hall Phone Contact Person Phone Contact Person Email Address MDint8nanC8C0ntdCt P8rsOn \ n/r� -Phone Maintenance Contact Person Email Address L i-V~ow/\ 6) 5L&rexj@~- c-o npninnn| Trail p��n` ~1L��"�k �J~C e-,')( ..-�.~... ^... .....__' Authorized 2013-2014 �10L([` 15ki |' , Regional 'i|Fronn / Authorized 2013-2014 Of 5k8reuJUoL Winter Activities ' C]ef-kJu;dk/mq/ k(Dt-� hcA cK-1-Cc}|*�/wua�>�(v:�' "^ Winter Activiti Regional Trail From Authorized 2013-2014 Winter Activities Regional Trail From Authorized 2013-2014 Winter Activities to to Regional Trail From to Authorized 2013-3O14VVinh2rActivities Regional Trail From Authorized 2013-2014 Winter Activities L0 A�hh��nishe�byn�u��dhnm�ePa�Di��B��ofCommi�ione�� use po��nsof the Regional Trail Conidorfor winter use activities from November 15, 2013 through March 31, 2014, as determined by each municipality within guidelines set forth herein on District Regional Trails located within individual City boundaries. It � understood and agreed that approval 5nnn the Park District Board of Connnn�sinmsra is contingent upon the following conditions: The City agrees to defend, indemnify, and hold harmless the Park District, �o offidob� officers, agents, volunteers, and employees from any liability, dainn4 causes of action, judgments, damages, losses, coots or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of the City, its respective contractors, anyone directly or indirectly employed by the City, and/or anyone for whose acts and/or omissions they may be liable for related to the winter use of the Regional Trail Corridor. Nothing in this Agreement constitutes a waiver by the City of any statutory orounnrnnn law defenses, immunities, orlirn�son liability. The City cannot be required to pay on behalf of itself and Three Rivers Park District, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466. If City maintains general liability insurance at the time this permit is issued, City shall provide the Park District with a Certificate of Insurance, naming Three Rivers Park District as an additional named insured. The City agrees to schedule regular trash pick -up that is appropriate to the level of use expected on the permitted section(s) of trail so as not to create conditions where trash containers are overflowing or offensively odorous. The City also agrees to maintain the trail, including, but not limited to, any plowing, sweeping, sanding, packing, and sign replacement, from November 15, 2013 through March 31, 2014. For ice control on aggregate trails, Cities agree to use buff colored, 3/8" clear limestone chips from Edward Kramer and Sons, Burnsville, MN, Edward Kramer and Sons is the only aggregate pit that supplies the buff colored limestone that has been specified for use on these trails. Paved trails can be treated with a Corrosion Inhibited /Treated Rock Salt; (Specifications: A mixture of Regular Road Salt, Type I, Grade I, ASTM -D -632 - Modified per MN /DOT Specification, blended with a MN /DOT approved magnesium chloride-based product for anti -icing or deicing use or an approved blend of Regular Road Salt and a magnesium chloride -based product. The magnesium chloride -based product will also contain an agricultural processing residue or an alternative MN /DOT approved agent that will depress the effective working temperature and decrease corrosiveness of the overall compound as well as prevent leaching of the treating solution) or other chemical treatments approved by the Park District. The City further agrees to immediately address all safety issues on or adjacent to trails. 4. The City will provide signage at locations approved by the Park District, notifying the public of authorized winter activities within its city limits; activities may include, but are not limited to, hiking, biking, cross - country skiing, snowshoeing, or walking. Winter use signs must be installed by the City at designated locations prior to November 15, 2012 and removed by the City no later than April 15, 2013. These signs are totally the responsibility of each municipality. 5. Snowmobiling is not allowed on Park District regional trails. Permitted use for snowmobiles will be limited to direct crossings only. The Hennepin County Regional Railroad Authority (HCRRA) does not allow snowmobiling or other motorized use within its corridors. The Lake Minnetonka LRT Regional Trail, Minnesota River Bluffs LRT Regional Trail, Cedar Lake LRT Regional Trail, and the Dakota Rail Regional Trail are located on HCRRA corridor property and permission for a snowmobile crossing of an HCRRA corridor must be obtained from the HCRRA prior to requesting permission from the Park District for a snowmobile crossing of the regional trail within the corridor. If a snowmobile crossing is permitted, cities must take steps to keep snowmobiles from damaging paved trails, bridges and other property. 6. The City agrees to enforce rules and regulations established by the municipality as part of its request for a Winter Use Permit. 7. The City agrees to repair all trail surface damage that occurs as a result of winter trail activities and /or maintenance, including, but not limited to, bituminous /concrete repair, bridge deck repair, grading or adding aggregate pursuant to guidelines established by the Park District. The City shall contact the Park District prior to the start of any surface repairs, for review of proposed repair plans and authorization to proceed. 8. The City agrees that winter trail use will be available to all persons, regardless of residence. Each City is required to submit its annual permit requests, including proposed rules and regulations, by October 15, 2013, after which the Park District may take up to 45 business days to process. Each permit request must be submitted as a result of formal City Council action, with accompanying verification, agreeing to the terms and conditions outlined by the Park District's Winter Use Permit. The Park District reserves the right to terminate a permit at any time, if the conditions set forth herein are not followed. Signed: Title: Date: �a CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, SEPTEMBER 10, 2013 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Quinlan; Commissioners Kj Edmondson, Hartmann, Mangold, Nielsen and Finance Director DeJi Absent: B. Review Agenda Edmondson moved to approve the agenda as under Reports. Sawtell seconded the motion. P 2. APPROVAL OF MINUTES A. Park Commission Meeting Minut4 Hartmann moved to approve the minutes of tl There was discussion relating to this timing of be added. Hartmann suggested it be added v the motion. Motion carried -0. 3. 4. CIP 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. at 8:13 p.m.), tell; City Planner on Park Summit Meeting ugust 13,'2013 meeting as amended: Page 3, water line. Quinlan suggested the water line i the parking lot is redone. Sawtell seconded Quinlan noted the Commissioners have reviewed the CIP and recommended what should be included and in N-,-hat order. Nielsen noted. the Council Neill be Nvorking on it in October. He discussed financial challenges N ith the 2014 CIP. He stated it Neill take an influx of cash to meet all the needs. DeJong distributed copies of the Park Improvement Fund's Financial Management Plan. He reviewed the two versions which include the adopted 2012 plan and the plan reflecting all items discussed at the last meeting. Dietz asked if the funds from the sale of the house are included. DeJong stated the City Council has not committed the funds yet. The property has recently sold. Dietz asked if they are being asked to cut their requests to balance the CIP. DeJong stated the question is what does the Park Commission Nvant to recommend to the City Council. If the City Council agrees, it is their job to find the funding. He stated the Park Commission's role is to be a recommending body to the City Council folloN ing review and discussion. He stated funding could come from the General Fund balance, allocating funds from the sale of the house, declare a surplus in PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 10, 2013 PAGE 2 OF 5 the Nvater fund to transfer, or a variety of other sources. The task is to determine what really needs to be done for the good of the community. Edmondson stated the Southshore Community Center issue is holding up a lot of the decision - malting process. Nielsen believed it Nvould still continue in operation. He stated it mattes a difference on the Badger Park design. Quinlan believed there is enough momentum to keep the Center running. Mangold stated there are more uses to Badger Park than being a subsidiary of the Southshore Center. Quinlan believed the Badger Park plan should move fonvard. Edmondson stated there is ahvays the option to pull the plug on the design. Quinlan discussed funding possibilities. He asked how feasible it is;to'borroW from future years for current projects. DeJong stated you can go into deficit in any particular y ear, but v ou dd have to have enough cash on hand to cover it over all. Hartmann stated there had been discussion to move the reroofing to this year. The Neater line for Freeman Park Nvould be in 2017, and the Silvenvood play equipment Nvould be moved to 2018. The skate park Nvould be either maintenance or grant funding. Commissioners discussed whether the skate park should remain. They discussed moving it to 2016. Commissioners discussed the timing for the hoc. put in 2014 for $40,000. Quinlan suggested it Commissioners discussed whether the hocked- i project. Nielsen stated the Commission might N- 2015. It Neill give them more time to discuss concurred. Cathcart Neill be adjusted to $40,000. Quinlan was that recomin moving to Freeman Park. It Nvas discussed it be A to 2016 or 2019: Hartmann suggested 2015. ingi should be tied in to the entire Badger Park nsider for 2014 to have the hockey rink moved to elsior and Tonka Bay options. Commissioners maintenance and moved to 2016. Badger in 2014 and was comfortable Nvith malting Nielsen updated the Commission on the parking lot and signs at Gideon Glen and Nvork on the siding at Eddv Station, Mangold moved to recommend to the City Council that the CIP be approved as amended: moving the Freeman Shelter to 2013, moving Cathcart to 2016 and increasing $20,000, lumping Badger Park improvements to one line item for 2014 $433,500, creating an additional line item for Freeman hockey for $40,000, allocate rehab of skate park to 2016, and add line item for Freeman Park water line for gardens for 2017. Edmondson seconded the motion. Motion carried 6 -0. a. Quote for Bike Racks Quinlan reviewed the quote received for bike racks. Nielsen stated the intent is to add a bike rack at each park. Dietz reviewed his tour of all the parks to identIA- bike rack locations and reported on the parks that did not have bike racks. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 10, 2013 PAGE 3 OF 5 Quinlan recommended bike racks be added at Freeman near the south end, Crescent Beach, Gideon Glen, and at the Skate Park. He didn't think. parks needed more than one rack. Dietz suggested the one at Cathcart be closer to the ball field rather than the tennis court. An additional rack would be added to Cathcart. An additional rack would be added at Manor Park. Dietz moved to recommend the addition of bike racks at Freeman, Crescent, Gideon Glen, Skate Park, Cathcart and Manor Parks. Sawtell seconded the motion. Motion carried 6 -0. 5. DETERMINE DATE FOR OCTOBER AND NOVEMBER PARK COMMISSION MEETINGS Quinlan stated there are conflicts for the October and November ,meetings. Nielsen suggested the third Tuesdav of the month. October 15 and November 19 were the alternate dates selected. 6. REVIEW QUOTES ON FENCING FOR Commissioners reviewed quotes received on fencing f Commissioners of the issue with the fencing because of f against the fencing. He showed photos of the damaged someone to do the work this fall. Hartmann suggested other quotes should be companies. Dietz asked what would this anvinore. He reminc Mangold asked if the new if there aren't any plows t] Quinlan asked if the Nv.irk can be out for additional quotes. Ovink low quote could complete the weir; Kjolhaug stated he would be oh Quinlan agreed. that this BALL FIELD h ball field. Nielsen reminded the le also believed plowed snow pushes noted there could be trouble finding stated they can certainly send it out to more [in with the, plows. Nielsen stated they cannot do result of thirty years of frost heave as well. a base rail as well. Nielsen stated he didn't think. it was needed nst it_ He stated it will include a bottom rail. this year. Nielsen stated it probably cannot especially if we go ie didn't think. it should wait. Nielsen was unsure whether the this with the low quote received if staff is comfortable with the price. Edmondson moved to recommend approval of the low quote with the stipulation it gets completed by this fall. Sawtell seconded the motion. Motion carried 7 -0. Nielsen stated additional quotes will be solicited if the work cannot be completed. 7. UPDATE ON CATHCART PARK PARKING — CHURCH PARKING Quinlan stated the lack of parking at Cathcart Park was identified during the park tour. He stated the pastor at the church has corresponded with the City and has noted the park users are already using the PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 10, 2013 PAGE 4 OF 5 church parking lot. Nielsen stated signs NN-111 be installed (No Parking on Grass) and games Neill be spaced to avoid overlap. 8. DISCUSS BADGER PARK PICNIC SHELTER PLANS AND PRELIMINARY DESIGN Nielsen stated there Neill be a lot of discussions about the park design itself;... One of the things under discussion is how large the shelter should be. It had been agreed it should be closer to the east side of the park. The shelter should be similar to the one at Freeman and have restroonis inside. Edmondson stated it should hold at least ten tables. Edmondson requested the landscape architect from WSB proposal is approved to present this proposal. Nielsen agn Dietz stated it appears the amount for the proposal i approval on a not -to- exceed amount. Additional mec next step for the Nvork at Badger Park. Edmondson suggested the first meeting Mangold moved to approve the proposal as 7 -0. Nielsen stated the CAN 9. MINNEHAH GLEN Quinlan stated there i Gideon Glen: Nielsen rear. An option is to( of the park tour. Quinlan stated Council He asked that more det be included Nvith invited to a j a` meeting before the preliminary design could attend. Vielisen stated the City would base their increase the price. He stated this is the Commission meeting. awtell seconded the motion. Motion carried ng at the October meeting. DISTRICT REGARDING GIDEON cussion at the previous' meeting regarding who is responsible for what at there is 'a` provision in the agreement that Nve should meet Nvith them once a we a parr commissioner be a part of that meeting or discuss concerns as part f encouraged a commissioner to be a part of the MCWD meetings. be provided at the next meeting for further discussion. Kjolhaug stated he Nvould be "happy to offer to look over the agreement and to find out more about the committee. 10. GOOSE ISSUES AT SILVERWOOD PARK Commissioners and staff discussed possible solutions to the goose issues at Silvenvood Park. Nielsen asked for direction. Quinlan suggested a plan be brought back for further review at the November meeting. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 10, 2013 PAGE 5 OF 5 11. NEW BUSINESS Quinlan stated a Councilmember has requested there be a joint skating area in the Excelsior Commons area, and the Shorewood Parks Commission become involved N ith it. Nielsen stated Mangold had indicated there are companies that prepare areas for rinks. Mangold stated it hasn't been made clear what Excelsior Nvants at this point. Savaell suggested the Excelsior business ovners Nvork on the rink. Edmondson updated the Commission on the recently held Park Summit meeting. He showed the map being created which shows all the park and recreation amenities in the south lake area. He discussed the importance of marketing the events. 12. STAFF AND LIAISON REPORTS /UPDATES A. Citv Council Nielsen stated there Nveren't an -,T Park Commission updates at last night's City Council meeting. B. Staff a. Trails Update Nielsen discussed trail construction activity and future trail plans. Edmondson asked if the Co. lid. 19 trail Nvould be sodded or seeded. Nielsen stated it Nvould be sodded. He stated it is Nvell used. b. Financial Update 13. ADJOURN Edmondson mowed, Sawtell seconded, to adjourn the Park Commission Meeting of September 10, 2013, at 9:15 p.m Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder #7B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Freeman Park Ball Field Fencing — Babe Ruth Field (Field 2) Meeting Date: 23 September 2013 Prepared by: Brad Nielsen Reviewed by: Jean Panchyshyn Attachments: Town and Country Fence - Quote Policy Consideration: Should the City Council authorize funds for the replacement of outfield fencing for Field #2 at Freeman Park and contract with Town and Country Fence to do the work? Background: Early this year, representatives of Babe Ruth Baseball approached the City about replacing the outfield fencing at Field #2 in Freeman Park. After many years, the fencing is in bad condition due, primarily to frost heave. Baseballs were able to roll under the fence, fence posts are leaning and the fence fabric in some locations has bulged into the field. In addition, several of the posts have splits as a result of water intrusion and freezing. In certain places as much as three feet of additional fence fabric has already been added to the bottom of the fence. As part of the Babe Ruth request, they asked that the fence be increased in height so as to keep baseballs from flying over the fence toward Field #3. The Park Commission agreed that the fence needed to be replaced and asked staff to meet with the Babe Ruth representative to see if the League would cover the additional expense of increasing the fence height. Staff was told that the League did not have adequate funds to raise the fence height and then proceeded to obtain quotes from two local fence contractors for replacement of the fence, as is (see attached memo). The Park Commission voted to recommend that the City contract with Town and Country fence to install the fence following fall baseball. If they could not do it this season, the Commission directed staff to obtain additional quotes for early next season. Financial or Budget Considerations: The quote recommended for approval by the Commission is for $16,550. Although this project is not included in the CIP, the Park Commission agreed that the work needs to be done soon and adequate money exists in the Park Fund to cover the expense. Options: Authorize staff to contract with Town and Country Fence Company to replace the fence at Freeman Park this year; direct staff to obtain additional quotes for installation in the spring; or delay the replacement of the fencing altogether. Recommendation / Action Requested: The fence in question is well over 30 years and is in need of replacement. Staff agrees with the Park Commission recommendation to replace the fence this year and contract with Town and Country Fence Company for a cost not to exceed $17,000. Next Steps and Timelines: Upon approval by the Council, staff will direct Town and Country Fence to start work. Connection to Vision / Mission: Healthy environment and attractive amenities SECTION 1 - DIVISION 00120 Proposal Form FEEMAN PARK BALL FIELD No. 2 FENCE REPLACEMENT PROJECT CITY OF SHOREWOOD, MINNESOTA The undersigned firm, in compliance with the request for proposals for the Freeman Park Ball Field No. 2 Fence Replacement Project, having examined specifications, related documents, and site of the proposed project, hereby propose to furnish all posts, foundations, rails, hardware and fabric material in addition to all labor materials and equipment necessary to Install and erect said materials, as described in the specifications. Prices that follow are for all labor, equipment and materials (including delivery to the subject site) to perform all work covered in these specifications. Total amount of Proposal (Contract Price): Company Name �t�'J•92tL G��,� s.s, w � Authorized Signature !�Slt xk /1,cv'i Rve Address 'A k V, f't'inJ ifs qNS City /State /ZIP '7to3 ! Telephone Date Freeman Park Ball Field 2 Fence Replacement Project Page 4 October, 2012 PROPOSAL FORM FOR FEEMAN PARK BALL FIELD No, 2 FENCE REPLACEMENT PROJECT ITEM No. DESCRIPTION UNIT QUANTITY UNIT PRICE k _ , 1 Remove Existing 12 foot high Fence (1) Lin. Ft. 310 p • > AMOUNT _ 00 ysv o cv ...�- � 33S C" TOTAL N Notes: (1) For purposes of this Contract, the term "Fencing" will be defined as all posts, rails, foundations, fabric, tension hardware, anchors, ties, couplings, supports and associated hardware to erect said materials in accordance with these specifications described herein. (2) "12 foot high fence" shall be constructed per Detail No. 1 in these Specifications. Quantities stated herein are approximate only, Payment will be made for quantities of work installed, The Owner reserves the right to reject any and all Proposals, to waive any Informalities in any Proposal, and to omit any part of the above work. We have examined the site of the proposed work and are acquainted with all conditions affecting construction of the work. If we are awarded the Contract, we agree to furnish and install materials and construct all work as described In these specifications, by the completion date specified, Respectfully Submitted Firm Name: f !c?�✓� r�'O�c+�.'iJ FEnIL Signature: Signed By: 1724&& 1,0 S!5, , — Date; Firm Name; Address: 135it x /�v,� A ✓� �J Freeman Park Ball Field 2 Fence Replacement Project P a g e 5 October, 2012 $ 2 Remove Existing 6 foot high Fence (1) Lin. Ft. 225 ci, OD Lump 1 r C! 0 7'1) 3 Proper Disposal of Existing Fencing Sum 4A Furnish and Install 12 foot high Fencing (2) Lin. Ft, .31 0 t. i-10 i'T, to r7 a) , Lump 5 Turf Establishment Sum 1 J�3S AMOUNT _ 00 ysv o cv ...�- � 33S C" TOTAL N Notes: (1) For purposes of this Contract, the term "Fencing" will be defined as all posts, rails, foundations, fabric, tension hardware, anchors, ties, couplings, supports and associated hardware to erect said materials in accordance with these specifications described herein. (2) "12 foot high fence" shall be constructed per Detail No. 1 in these Specifications. Quantities stated herein are approximate only, Payment will be made for quantities of work installed, The Owner reserves the right to reject any and all Proposals, to waive any Informalities in any Proposal, and to omit any part of the above work. We have examined the site of the proposed work and are acquainted with all conditions affecting construction of the work. If we are awarded the Contract, we agree to furnish and install materials and construct all work as described In these specifications, by the completion date specified, Respectfully Submitted Firm Name: f !c?�✓� r�'O�c+�.'iJ FEnIL Signature: Signed By: 1724&& 1,0 S!5, , — Date; Firm Name; Address: 135it x /�v,� A ✓� �J Freeman Park Ball Field 2 Fence Replacement Project P a g e 5 October, 2012 #7C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Badger Park Preliminary Design Proposal Meeting Date: 23 September 2013 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: WSB Letter /Proposal Policy Consideration: Should the City take the next step toward the redevelopment of Badger Park — preliminary design? Background: For the past several months the Park Commission has been studying concept plans for Badger Park. The previous plan, prepared by TKDA, was considered too costly and included unnecessary relocation of various features within the park. The Commission came to a consensus on the second of two alternatives, recommending it to the Council. The Council agreed with the Commission on Concept 2. The next step in the design process is to prepare a preliminary design that would elaborate on the concept plan and provide more accurate cost estimates for the improvements. The attached proposal was reviewed by the Park Commission at its 10 September meeting. One of the issues affecting forward progress has been the uncertainty of the future of the South Shore Community Center. The Park Commission decided at its meeting to have a positive outlook on the Center's future and proceed on the basis of that. The attached proposal includes a scope of services and a schedule that could result in preliminary design option review as early as December. The proposal suggests a "kickoff meeting" which the Park Commission has agreed to host at its 15 October meeting. They have invited City Council members to sit in on that meeting. The Commission voted to recommend approval of the WSB proposal and forward it to the City Council. Financial or Budget Considerations: The cost estimate for the work as proposed is $5577.00. The Finance Director has indicated that there are adequate funds in the park budget to cover this cost. Options: Approve the proposal and authorize WSB to begin work on the preliminary design; reject the proposal; or ask the consultant to modify the scope of services and cost estimate. Recommendation / Action Requested: It is worth noting that the Landscape Architecture department at WSB is the former Brauer and Associates that prepared the County Road 19 Corridor Study for Shorewood. The City was quite satisfied with the work done on County Road 19 and staff is excited to work with them again. As such, we agree with the Park Commission's recommendation to go forward with the preliminary design at a cost not to exceed $6000. Next Steps and Timelines: Authorize work and set 15 October meeting date. A detailed outline of future steps will be presented with the Preliminary Design. Connection to Vision / Mission: Healthy environment and attractive amenities Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 wse ce:lssock,ns. hie, engineering • planning• environmental• construction September 10, 2013 City of Shorewood Attn: Brad Nielsen, Planning Director 5755 Country Club Road Shorewood, MN 55331 RE: Badger Park Preliminary Design & Estimate Dear Mr. Nielsen: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 - 541 -4800 Fax: 763 - 541 -1700 On behalf of WSB & Associates, Inc. (WSB), this letter proposal outlines a scope of service, fee schedule, and other elements to provide professional services required to prepare the Preliminary Design and Estimate for the Badger Park project in the City of Shorewood (CITY). SCOPE OF SERVICES Task 1— Preliminary Design and Estimate: 1. WSB will confirm project scope with CITY at Program Confirmation / Kickoff Meeting. 2. WSB shall prepare digital base mapping from materials readily available through county and city sources. We anticipate this will include GIS based lidar topography and aerial photography. 3. WSB shall develop preliminary design options for the site. This work will be generally based on Concept #2 provided by the CITY, but will further explore the site layout and program element relationships, supporting facilities, and connections needed. Through this process WSB will review and apply\recommend recreational standards for orientation and setbacks between various program elements. 4. WSB shall attend a Preliminary Design Option Review Meeting with the CITY staff to review the options. The purpose of the meeting will be to collect opinions and preferences related to the favored plan and obtain direction for making adjustments to create the final preliminary design. 5. WSB shall prepare the final preliminary design plan based upon input from the CITY staff. 6. WSB shall prepare an `estimate of probable cost to construct the project', which will be based on the final preliminary design plan. 7. Summary of Meetings to be held in Shorewood, MN: a. 1 meeting with the CITY to review site / scope / program elements b. 1 meeting with the CITY to review preliminary design options St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer v✓sbeng.com Wpmposals\Sho— ood\LTR pmpo B_Nidwa 2013 -09 -05 Badger Park Plao.doex Mr. Brad Nielsen September 5, 2013 Page 2 c. Note that we have not included any public meetings in our scope or fee. These types of meetings, if desired by the CITY, can be added on an hourly basis as additional services. 8. Product: one digital copy of materials developed. Anticipated deliverables include: a. Preliminary design options b. Final preliminary design plan c. Estimate of probable cost to construct 9. Schedule: a. Program Confirmation /Kickoff Meeting is anticipated to occur in November. CITY shall provide exact date with WSB. b. Preliminary Design Option Review Meeting is anticipated to occur in December. CITY shall provide exact date with WSB. ADDITIONAL SERVICES Any services other than those listed in the Scope of Services above that are requested and authorized in writing by the CITY shall be considered Additional Services and billed on an hourly rate according to the 2013 Rate Schedule. The CITY shall be responsible for providing project coordination with one individual representing the City's interests. PROJECT COST It is proposed that this project be billed hourly with an anticipated total cost of $5,577.00. If you would like us to proceed with the above work, please sign the statement provided below and return the executed copy to me at your convenience. If you have any questions regarding this proposal, please contact me at 763 - 231 -4841. Sincerely, ACCEPTED BY: WSB & Associates, Ine. City of Shorewood By: Jason Amberg Senior Landscape Architect Title: Date: WpmposslslSho -dU.TR pmpo B_Nielsen 20IM9 -05 Badger Pad: Plandoex Work Plan and Estimate of Cost WSB Badger Park - Preliminary Design & Estimate Services Shorewood, Minnesota Associates Inc. HAproposals\ShorewoodlBadger Park- Fee Spreadsheet.xls 1 of 1 9/10/2013 Staff / Estimated Hours Cost P. Hornby, Engineer J. Amberg, Landscape Architect Engineering Support Staff Landscape Architectural Support Staff Administrative Assistant GIS Total Hours Task Description Task 1 - Preliminary Design and Estimate 1 Program Confirmation /Site Review/ Kickoff Meeting 2 4 0.5 6.5 $ 761.00 2 Basemap preparation 2 2 4 $ 304.00 3 Preliminary Design Options 8 2 12 22 $ 1,976.00 4 Design Option Review Meeting 2 4 6 $ 730.00 5 Final preliminary design plan 4 4 8 $ 740.00 6 Estimate of probable cost to construct 2 2 8 1 $ 1,066.00 Total Hours 4 22 1 4 26 1 1.5 1 2 1 46.5 Hourly Ratel 133.00 116.00 110.00 69.00 1 62.00 1 83.00 Total Laborl $532.00 $2,552.00 $440.00 $1,794.00 $93.00 1 $166.00 1 Is 5,5_77.001 TOTAL PROFESSIONAL SERVICES $ 5,577.00 HAproposals\ShorewoodlBadger Park- Fee Spreadsheet.xls 1 of 1 9/10/2013 #7D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Loop Bike Racks — City Parks Meeting Date: 23 September 2013 Prepared by: Brad Nielsen Reviewed by: Jean Panchyshyn Attachments: Park Coordinator Memorandum Policy Consideration: Should the City Council authorize funds for the installation of additional bike racks for six of the parks in Shorewood? Background: During its annual park tours this year, the Park Commission decided that the parks should have additional bike racks. They have recommended that loop bike racks — the type currently in the parks — be installed at six locations: 1) Freeman; 2) Gideon Glen; 3) Cathcart; 4) Skate Park; 5) Manor; and 6) Crescent Beach. You will note that the attached quote is for seven racks. If approved by the Council, staff will order six. The specific bike rack locations within the parks are to be determined. Financial or Budget Considerations: The quote recommended for approval by the Commission is for $237.01 per rack. The total cost for six racks would be $1422.03. Adequate money exists in the Park Fund to cover the expense. Options: Authorize staff to order bike racks; do not authorize the expenditure; modify the list of proposed bike racks. Recommendation / Action Requested: Given the increased public interest in physical fitness and alternative means of transportation, the bike racks are considered to be an inexpensive way to encourage people to ride bikes. Staff agrees with the Park Commission's recommendation and suggests that we be authorized to order the racks at a cost not to exceed $1500. Next Steps and Timelines: Upon approval by the Council, staff will order the bike racks. Specific locations for the racks will be a topic on the October Park Commission agenda, after which the racks will be installed by Public Works. Connection to Vision / Mission: Healthy environment and attractive amenities CITY OF #4a SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Coordinator /Admin. Asst. Date: September 5, 2013 Re: Quote for Bike Racks The Park Commission at their August meeting asked staff to obtain a quote for additional bike racks for the parks. Attached is the quote for the same type of bikes racks that are currently at the parks. Staff has also attached maps as to where the bikes racks are located at the parks. MINK €SOTA #WISCONSIN PY Consultant: Harlan Lehman City of Shorewood Attn: Twila Grout 5755 Country Club Road Shorewood, MN 55331 Phone: 952- 960 -7902 tgrout @ci.shorewood.mn.us Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800 - 622 -5425 763 - 546 -7787 Fax 763 -546 -5050 info @mnwiplay.com Loop Bike Racks 7 f7703 GameTime - 5 Pos Loop Rack Flush Mount - Color: Black QUOTE #8431 08/28/2013 Ship To Zip: 55331 $193,00 $1,351.00 SubTotal: $1,351.00 Tax: $106.72 Freight: $201,32 Total Amount: $1,659.04 This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Order Information: Bill To: Company: Attn: Address: City, State, Zip: Contact: Tel: Fax: Ship To: Project Name: Attn: Address: City, State, Zip: Contact: Tel: Fax: Page 1 of 2 Ss Hi z 7 o O 1-7-7z H 'Group Inc. FREEMAN PARK UL3 city o! shorewoot, himnesoia � / � , ^ � ' 8 � �`. / ' ` ' ( / || o� / |. CATHCART PARK 1-311 City of Shorewood. Minnesota fi -q! Wi pp k COUNTRY I Ian 0, Huisingion Kovglur Group Inc 0 1 1i BADGER PARK 013 Clty of Shorewood, Minnesota 13 11 0-6 , Ixt \-7 'ct 41. LAI HE y to v-, 0 Hoisinglon Koegler Group Inc. I MANOR PARK City of Shorewood, Minnes , la JI 11V % -7 1 o Hoisington K(le�(ur Group Inc rr SILVERWOOD PARK E313 City of Shorewood, Mmnesola #8B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Feasibility Report — Mill Street and Galpin Lake Road Trail Segments Meeting Date: 23 September 2013 Prepared by: Brad Nielsen Reviewed by: Jean Panchyshyn Attachments: Mill Street Trail Segment Feasibility Report Galpin Lake Trail Segment Feasibility Report Policy Consideration: Should the City accept the feasibility reports for the Mill Street and Galpin Lake Road Trail segments prepared by WSB? Background: The City directed WSB to prepare feasibility reports for the Mill Street and Galpin Lake Road trail segments, which were considered by the Planning Commission at its 17 September meeting (electronic copies of these reports were sent to the Council at the same time the Planning Commission received them). The Commission conducted its "trail walk" to view the route and various issues associated with constructing these segments. They recommended that the Council accept the feasibility reports and move forward with the neighborhood meetings that are part of our trail planning process. The Mill Street segment is proposed to be an eight -foot, bituminous, multi -use trail (bikes and pedestrian) which matches up favorably with the Chanhassen trail to the south. The Galpin Lake Road segment is proposed to be a six -foot, bituminous "sidewalk" from Chanhassen to Highway 7, at which point it would transition to an eight -foot, bituminous trail to match in with the existing trail in Excelsior. Financial or Budget Considerations: The estimated cost of the Mill Street segment is $699,000. The estimated cost for the Galpin Lake Road segment is $855,500. Both estimates reflect difficult terrain issues and substantial storm sewer improvements. Options: Accept the feasibility reports; reject the feasibility reports; or modify the recommendations in the reports (e.g. type or width of trail). Recommendation / Action Requested: The Planning Commission acknowledged the relatively high expense associated with the trail construction. Their recommendation to accept the feasibility reports is based on the Council's having established a priority for trail construction. Next Steps and Timelines: Staff placed this item on the agenda for Monday in spite of not having the Planning Commission minutes. While there is not a great deal of discussion on this item, the Council may wish to continue it, pending receipt of the Commission's minutes. If that is the decision, staff will prepare a revised project schedule for your review. Connection to Vision / Mission: Healthy environment and attractive amenities Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 City of Shorewood 5755 Country Club Road • Shorewood, MN 55331 FEASIBILITY Report September 17, 2013 Mill Street Trail Improvements City of Shorewood Hennepin County, Minnesota City Project No. 13 -07 WSB Project No. 1459 -52 ■ 101 Xenia Avenue South, Suite 300 N/SB Minneapolis, MN 55416 Tel: (763) 541 -4800 • Fax: (763) 541 -1700 FEASIBILITY REPORT MILL STREET TRAIL IMPROVEMENTS CITY PROJECT NO. 13 -07 FOR THE CITY OF SHOREWOOD September 17, 2013 Prepared By: WSB & Associates, Inc. 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 763 -541 -4800 763 -541 -1700 (Fax) Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 ■ WSB & Assac engineering- planning- environmental- construction September 17, 2013 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 Dear Mayor and City Council Members: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel 763 -541 -4800 Fax 763 - 541 -1700 Transmitted herewith for your review is a feasibility report which addresses improvements and costs associated with the Mill Street Trail Improvements project. The proposed project involves the construction of a bituminous trail along the east side of Mill Street, including curb and gutter, storm sewer, retaining walls and restoration. We are available at your convenience to discuss this report. Please feel free to contact me at (651) 286 -8453 if you have any questions. Sincerely, WSB & Associates, Inc. Paul Hornby, PE City Engineer Enclosure cc: Brad Nielsen, City of Shorewood Larry Brown, City of Shorewood St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com CERTIFICATION I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Paul Hornby, PE Date: September 17, 2013 Lic. No. 23359 Quality Control Review Completed By: Jim Stremel, PE Date: September 17, 2013 Lic. No. 45782 Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 TABLE OF CONTENTS TITLE SHEET LETTER OF TRANSMITTAL CERTIFICATION SHEET TABLE OF CONTENTS 1. EXECUTIVE SUMMARY ............................................................................. ..............................1 2. MILL STREET TRAIL IMPROVEMENTS PROJECT ........................... ............................... 2 2.1 Introduction .......................................................................................... ............................... 2 2.1.1 Authorization .......................................................................... ............................... 2 2.1.2 Scope/Project History ............................................................. ............................... 2 2.1.3 Data Available ........................................................................ ............................... 3 2.2 Existing Conditions .............................................................................. ............................... 3 2.2.1 Existing Road Conditions ....................................................... ............................... 3 2.2.2 Existing Drainage ................................................................... ............................... 3 2.2.3 Wetlands ................................................................................. ............................... 3 2.3 Proposed Improvements ...................................................................... ............................... 4 2.3.1 Proposed Trail ......................................................................... ............................... 4 2.3.2 Accessibility / Americans with Disabilities Act (ADA) Considerations ............... 5 2.3.3 Storm Sewer Improvements .................................................... ............................... 5 2.3.4 Storm Water Quality Improvements ....................................... ............................... 5 2.3.5 Wetlands ................................................................................. ............................... 5 2.4 Easements and right -of -way ................................................................ ............................... 5 2.4.1 Existing and Proposed Right -of -Way ..................................... ............................... 5 2.4.2 Drainage and Utility Easements ............................................. ............................... 6 2.5 Street Sign /Private Utility Relocation .................................................. ............................... 6 2.6 Permits ................................................................................................. ............................... 6 2.7 Construction Access /Staging ............................................................... ............................... 6 3. FINANCING ................................................................................................... ............................... 7 3.1 Opinion of Cost .................................................................................... ............................... 7 3.2 Funding ................................................................................................ ............................... 7 4. PROJECT SCHEDULE .................................................................................. ..............................8 4. CONCLUSIONS AND RECOMMENDATIONS ........................................ ............................... 9 Appendix A — Figures Appendix B — City of Shorewood Trail Implementation Plan Appendix C — Pedestrian Ramps and ADA Standard Plans Appendix D — Opinion of Probable Cost Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 1. EXECUTIVE SUMMARY The Mill Street Trail Improvements, City Project No. 13 -07, was initiated based on the City's Trail Implementation Program. Improvements along Mill Street proposed for construction in 2014 include approximately 2,400 feet (0.45 miles) of bituminous trail to be constructed on the east side of Mill Street between the southern Shorewood City limits with Chanhassen at Lilac Lane and the northern Shorewood City Limits with Excelsior. Trail improvements along Mill Street are proposed for the following reasons: • Provide an off - street access route for pedestrians from the east side of the roadway at the Shorewood City limits with Chanhassen to the Shorewood City limits with Excelsior. • Improve pedestrian and vehicle safety. • Control area drainage and improve existing drainage problems, if feasible. • Improve water quality of storm water runoff in the area. A map illustrating the project location can be found on Figure I in Appendix A. A total estimated project cost for the proposed trail and storm sewer improvements is approximately $699,000, which includes 10% construction contingency and indirect costs in the amount of 24% of the estimated construction costs. The indirect costs include legal, engineering, administrative, and financing items. Easement acquisition will be necessary to construct the trail as proposed herein but due to the variability in land acquisition issues has not been included in the total estimated project cost. Funding for the project will be provided through 100% City funds. No assessments, grants or other funding methods have been proposed with this project at this time. To supplement City funds, the City may wish to apply for various grants identified in Section 3. It is proposed that construction begin in May 2014 and be completed by the end of August 2014, including all restoration items. This project is feasible, necessary, and cost - effective from an engineering standpoint, and should be constructed as proposed herein. The economic feasibility of this project will need to be determined by the City Council. Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 Page 1 2. MILL STREET TRAIL IMPROVEMENTS PROJECT 2.1 Introduction 2.1.1 Authorization On July 8, 2013, the Shorewood City Council authorized the preparation of an Engineering Feasibility Report for the Mill Street Trail Improvements project. This project has been designated as City Project No. 13 -07. 2.1.2 Scope /Project History The Shorewood Trail Implementation Plan was adopted by City Council in October of 2011 and amended in March of 2013 to identify the existing and proposed pedestrian improvements throughout the developed areas of the City. The plan was created to link existing pedestrian facilities to provide a safe and comprehensive network to serve the community. The Shorewood Trail Implementation Plan, shown in Appendix B, identifies a future trail extension along Mill Street between the Chanhassen /Shorewood City limits to the south and the Excelsior /Shorewood City limits to the north and lies within the Minnehaha Creek Watershed District (MCWD). The proposed project is located along the east side of Mill Street. The improvements within this report have been proposed to address trail extensions in accordance with the City's Trail Implementation Plan, MCWD requirements, and Minnesota Department of Transportation (MnDOT) standards and include the following: • Improve pedestrian and vehicle safety • Provide an off - street access route for bicycles and pedestrians • Construct project to Hennepin County standards • Control area drainage and improve existing drainage problems, if feasible. • Improve water quality of storm water runoff in the area • Minimize construction impacts to adjacent properties The project area is identified on Figure I in Appendix A of this report. Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 Page 2 2.1.3 Data Available Information and materials used in the preparation of this report include the following: • City of Shorewood Record Plans • Field Observations of the Area • Field Review • Private Utility Maps • Discussions with City and County staff • Topographic survey of the project area • City of Shorewood Trail Implementation Plan, dated October 2011 and amended March 2013 2.2 Existing Conditions 2.2.1 Existing Road Conditions Mill Street general consists of a 40- foot -wide, rural roadway section with no curb and gutter and appears to have followed the original rolling topography with some cutting and filling to achieve the present grade. The road surface includes two 12 -foot lanes with an 8 -foot shoulder on the east and west sides of the roadway. The project area contains mostly residential properties and contains landscaping, overhead utilities, mature trees, and numerous other private improvements beyond the edge of bituminous pavement. The width of the existing right -of -way is generally 66 feet. 2.2.2 Existing Drainage Mill Street is currently graded as a rural- section road with ditches and culverts conveying runoff directly to the existing wetlands. The rolling topography of Mill Street splits drainage at the high points located midblock between Lilac Lane and Brand Circle and midblock between Brand Circle and Hillendale Road. The storm water flows north and south to the low points located at Lilac Lane, Brand Circle, and Apple Road where the runoff discharges to the east to the adjacent respective wetlands. 2.2.3 Wetlands Three wetlands are present near the proposed proj ect location. The wetlands are within close proximity to where construction is proposed, but should not be affected directly by the proposed project. Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 Page 3 2.3 Proposed Improvements 2.3.1 Proposed Trail Mill Street is a Hennepin County Arterial roadway with a few intersectiong local side streets to residential neighborhoods. Trail improvements along the east side of Mill Street will provide an off - street route for pedestrians between the Shorewood City limits with Chanhassen to the south and the Shorewood City limits with Excelsior to the north. The east side of the roadway is the ideal location for the trail improvements as an 8 -foot bituminous trail currently exists on the east side of Mill Street south of Rose Lane in Chanhassen and a narrow sidewalk, approximately 4 — foot - width, along the east side of the roadway north of 3rd Avenue in Excelsior. There will remain a gap in the trail system between cities and direct connections to the existing Chanhassen and Excelsior trail system will require extensions north and south of the Shorewood City limits by Excelsior, Chanhassen, and /or Hennepin County. These two sections have been considered in the design review, but have not been included in cost estimates or further planning in relation to this report. Discussions regarding these potential gap connections have been discussed with Chanhassen, Excelsior, and County Staff informally. Proposed trail improvements along Mill Street include installing new concrete curb and gutter along the east side of Mill Street to provide separation from the trail and to convey drainage of the roadway, reducing the existing roadway width from 40 -feet (edge of bituminous -to -edge of bituminous) to 36 -feet (edge of bituminous -to -face of curb). The proposed roadway will generally consist of a 12 -foot lane with an 8 -foot shoulder on the west side (as exists today) and an 11 to 12 -foot lane with 4 -foot shoulder on the east side. The proposed trail would be constructed with a variable 1 to 5 -foot wide boulevard and a 2 -foot wide grass buffer from the outside edge of the trail to the right -of -way line where possible. The design will consider the preservation of neighborhood features such as trees, landscaping, driveways, and wetlands. A number of utility poles are currently located along the east side of Mill Street. Impacts to existing utilities may be mitigated by relocation to the boulevard areas. In areas of limited right -of -way or natural features, retaining walls are proposed to minimize impacts and reduce the number of easements required. The trail is proposed to be installed where off -road pedestrian facilities do not currently exist which will impact adjacent properties. Typical impacts associated with the construction of a new trail include tree removal, fence removal /replacement, grading within front lawn areas, irrigation relocation, removal and replacement of driveway approaches, relocation of existing private utilities, storm water facilities, and modifications to existing driveway grades. Work associated with these items will primarily occur within the public right -of -way, but driveway removal and grading within the yard may extend further into adjacent properties. Detailed impacts to properties are typically determined during the final design process. The proposed pavement section for the trails will consist of 3 inches of bituminous pavement and 6 inches of class 5 aggregate base (100% Crushed Limestone), over an Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 Page 4 acceptable, compacted subgrade. The existing subgrade material is generally suitable for use; however there will likely be areas where unsuitable subgrade materials will be encountered during construction. Unsuitable materials will need to be excavated and replaced with suitable granular material. A geotextile fabric will be placed to separate the existing underlying materials from the granular materials as required in these corrected subgrade areas. A typical section can be found in Figure 2 of Appendix A. 2.3.2 Accessibility /Americans with Disabilities Act (ADA) Considerations The proposed trail will meet ADA design standards and will be constructed in accordance with the MnDOT standard plans found in Appendix C. 2.3.3 Storm Sewer Improvements The proposed trail and curb construction will eliminate the ditch on the east side of Mill Street. The addition of storm sewer inlets and pipes are necessary to convey runoff from the roadway to the existing wetlands and low lands. The proposed storm sewer system is designed to convey the 10 -year peak flow rates as required by State -Aid standards and the policies identified in the City's Surface Water Management Plan. The proposed storm sewer improvements maintain the existing drainage patterns and discharge points to the greatest extent possible. In areas where the proposed trail is not adjacent to the curb, drain tile will be installed within the boulevard. The new curb and gutter will improve conveyance of runoff along Mill Street, but will require inlets to collect runoff and meet spacing requirements. The State -Aid standard that will control the design is the catch basin spacing and location in conjunction with the existing wetlands and low lands. Wherever possible, connection to existing culverts will be utilized to maintain discharge points. Prior to storm water discharge, sump manholes are proposed to collect sediment to improve water quality. 2.3.4 Storm Water Quality Improvements Storm water quality improvements are not required by the Minnehaha Creek Watershed District (MCWD) as part of this project. 2.3.5 Wetlands Wetland impacts are not anticipated as part of this project. 2.4 Easements and right -of -way 2.4.1 Existing and Proposed Right -of -Way The majority of existing right -of -way for Mill Street is 66 feet wide. The properties from which right -of -way or permanent easement must be obtained before construction of the trail can occur are listed below. Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 Page 5 * Temporary easements required during construction will be evaluated during final design. 2.4.2 Drainage and Utility Easements In addition to the above - listed properties, there are a number of properties that will require drainage and utility easements and temporary construction easements due to the loss of storm water storage, storm water conveyance in the east ditch, and slope impacts within the right -of -way. Easements required for storm sewer improvements will be evaluated during final design. 2.5 Street Sign/Private Utility Relocation Existing signs and private utility poles within the limits of the proposed trail are proposed to be relocated to accommodate the new trail. Signs and private utility poles will be relocated to provide a 2 foot clearance zone from the roadway and the trail within the boulevard areas. Easements required for private utility relocation will be evaluated during final design. 2.6 Permits An NPDES permit for construction activity will be required since more than one (1) acre will be disturbed by construction activities with the project. A permit from the Minnehaha Creek Watershed District (MCWD) will be required for erosion control and storm water management for the proposed trail and storm sewer improvement. 2.7 Construction Access /Staging The contractor will be responsible for providing access to all properties throughout the project. Adequately signed traffic control will be identified to direct traffic around the construction zones and notify users of the increased truck and construction activity. Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 Page 6 Table 1 - Mill Street Trail Improvements Parcel No. Preliminary Permanent Easements Owner Property Address PID No. 6185 Sheila Kragness 6185 Mill Street 3511723430005 21355 Nancy M. Peterson 21355 Christmas Lane 3511723430021 6070 Richard W. Dyer II 6070 Brand Circle 3511723430007 5960 David S and Nancy N Jensen 5960 Hillendale Road 3511723310029 * Temporary easements required during construction will be evaluated during final design. 2.4.2 Drainage and Utility Easements In addition to the above - listed properties, there are a number of properties that will require drainage and utility easements and temporary construction easements due to the loss of storm water storage, storm water conveyance in the east ditch, and slope impacts within the right -of -way. Easements required for storm sewer improvements will be evaluated during final design. 2.5 Street Sign/Private Utility Relocation Existing signs and private utility poles within the limits of the proposed trail are proposed to be relocated to accommodate the new trail. Signs and private utility poles will be relocated to provide a 2 foot clearance zone from the roadway and the trail within the boulevard areas. Easements required for private utility relocation will be evaluated during final design. 2.6 Permits An NPDES permit for construction activity will be required since more than one (1) acre will be disturbed by construction activities with the project. A permit from the Minnehaha Creek Watershed District (MCWD) will be required for erosion control and storm water management for the proposed trail and storm sewer improvement. 2.7 Construction Access /Staging The contractor will be responsible for providing access to all properties throughout the project. Adequately signed traffic control will be identified to direct traffic around the construction zones and notify users of the increased truck and construction activity. Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 Page 6 3. FINANCING 3.1 Opinion of Cost A detailed engineer's opinion of probable costs for the proposed improvements can be found in Appendix D of this report. The opinion of probable cost incorporates bid prices from the 2013 construction season projected to a 2014 cost and also includes a 10% construction contingency. Indirect costs are typically 24% of the construction cost and include engineering, legal, financing, and administrative costs. These costs do not include the easement acquisition process or the actual easements themselves. Table I below provides a summary of the opinions of probable cost for the Mill Street Trail Improvements project Table 5 — Mill Street Trail Improvements Summary of Cost Total Schedule A — Trail Improvements $590,650 Schedule B — Storm Sewer Improvements $108,350 TOTAL $699,000 3.2 Funding The proposed financing for the project will be through 100% City funds and no assessments are proposed with this project. City staff will research available grant opportunities available through various agency programs, but these grant programs are competitive in nature and should not be relied upon as a funding resource at this time. Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 Page 7 4. PROJECT SCHEDULE The following preliminary schedule is proposed Topographic Survey and Preliminary Design .............. ............................... August 2013 Receive Final Feasibility Report ............................ ............................... September 2013 Council Orders the Improvement ........................... ............................... September 2013 Identify Easements ................................................. ............................... September 2013 Begin Quick Take Process for Right -of -Way Not Yet Secured .............. February 2014 Approve Plans and Specifications /Authorize Bids ....... ............................... March 2014 Receive Bids ................................................................... ............................... April 2014 Award Contract ............................................................... ............................... April 2014 Begin Construction .......................................................... ............................... June 2014 Construction Substantially Complete .......................... ............................... August 2014 Restoration Complete ............................................. ............................... September 2014 * Schedule assumes any necessary private utility work is completed prior to start of construction. Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 Page 8 4. CONCLUSIONS AND RECOMMENDATIONS The Mill Street Trail Improvements project includes trail and storm sewer improvements along the east side of Mill Street between the Shorewood City limits with Chanhassen and the Shorewood City limits with Excelsior. Based on the preceding discussions, the following conclusions have been made: The trail widths and alignments proposed for reconstruction have been set in an effort to minimize disturbance to adjacent properties and to improve pedestrian and vehicle safety of the area. Construction of the trail as proposed presents a minimally disruptive approach to trees, natural resources, and existing surface water facilities in the area to the greatest extent possible. 2. Extensive use of retaining walls will be required to minimize disturbance to adjacent properties and wetlands. Reduced lane widths and /or traffic restrictions on Mill Street will be necessary during construction to accommodate storm sewer installations. 4. The trail improvements as proposed herein can accommodate both bicyclists and pedestrians Most of the underlying soils in the area are generally suitable for construction. Soil corrections will be necessary in some locations of the project. Both options proposed have similar pavement sections. 6. The Contractor will be responsible for protecting the existing bituminous surface on the road from damage by saw cutting the edge and adding the curb and gutter. 7. This project does not propose to assess benefitting properties and therefore will not require a formal public hearing process for the Council to order the project, but it is in the City's best interest to hold public meeting(s) to present and discuss the project. The total estimated cost for the Mill Street Trail Improvements project, including trail and storm sewer improvements, is $699,000. Proposed funding for the project is provided through 100% City funds. This project is feasible, necessary, and cost - effective from an engineering standpoint. The project feasibility is subject to financial review by the City. Based on the information contained in this report, it is recommended to proceed with the improvements as outlined in this report. Feasibility Report Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 Page 9 APPENDIX A Figures Feasibility Report Appendices Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 ,1 Frog Island Q unrlse Point )leerg EXCELSIOR Pont 1 GREENW( to FOREST DR. r J� �S- DqI v ti vt G� 5� � o � a s C, AR ExceCstor St. Albans Q Ba A Bay q< y E- T\ V0, ri a Cc - 'r,1SS0N R 2 19 �� ���� DNK RD. \FL � 82 a AVE. GILCETT� o MT L I I L D 77� z �- �� Un U O,N o /' ACADEMY A o o CL Lake DJ c PARK STe Y B2 � �� a w o 7 �a �a w � GALPIN �A BRACKETTS RD. e � Q� <v a nd en E� %7GtiED ti o WI w Mqy o� MURRAY ST. Q� HR LO wER Q ST RAT FORD l �Mo n SO MIT ����F PL. 2 a � O AVEa � \i� � vLIIL %Cp I A P A o o KOEHNEN KOEHNEN CREEK BOOB HILIEN QTR SOMMER GATE IIIIA CIR. W. CIR. E.o RUN 7R. Iq< r� Q LLAR ° 63rd ST. AS ON 0 a0\`C0—y H I L L z STa g/V/- z P H E A S A N T CT. BRFT CIR. 21. Q on=o �A Po w TETO 0 0 J� W. 65th m w 22. uOD �T E � D U 1 23 z CRESTVIEW x STRATTON SR: o o y LA. De o e �A w QIn Tn Q `z T i Christina Lake �P° LA. P, -T RSE rC NT PSA COVE �� JZTM PLEAS, N Q Q Z Q v PERc F OX w�n`�, h� „ - 477 Temperance Street Project Location Map WSB Project No. 01459 -820 Date: August 6, 2013 St. Paul, MN 55101 WSB Tel: X6511286.8450 - Fax: X6511286.8488 Mill Street Trail ti.,,, °" ", I wsben9.cum Improvement Project Figure 1 for the City of Shorewood, Minnesota K:\01459- 820ACadAExhibits \fig- 01.dgn o- - EXISTING TYPICAL SECTION 33'_ R/ I 6' — 8' 12' 12' 6' — 8' -MM1111111111111111111 UM - YPICAL SECTION 12' - 477 Temperance Street Typical Section WSB Project No. 01459 -820 Date: August 6, 2013 St. Paul, MN 55101 WSB Tel: X6511286.8450 - Fax: X6511286.8488 Mill Street Trail ti.,,, °" ", I wsben9.cum Improvement Project Figure 2 for the City of Shorewood, Minnesota K:\01459- 820ACadAExhibits \fig- 02.dgn 21355 J � 6160 B6186NCh } CUFF G fN1 o y RETAINING WALL h - 477 Temperance Street 8' Trail WSB Project No. 01459 -820 Date: August 6, 2013 St. Paul, MN 55101 WSB Tel: X6511286.8450- Fax: X6511286.8488 Mill Street Trail ti.,,, °` "'.`" I wsben9.cum Improvement Project Figure 3 for the City of Shorewood, Minnesota :A01459- 820ACadAExhibits \fig- 03.dgn RETAIG WALL_ � ' °a ae r As JN M � � RM SER + ' r 3 G 60, A f E L 6035 } 1 6 618 CONCRETE ~ 065 qiL -AU t C iistmntane - 477 Temperance Street 8' Trail WSB Project No. 01459 -820 Date: August 6, 2013 St. Paul, MN 55101 WSB Tel: X6511286.8450- Fax: X6511286.8488 Mill Street Trail ti.,,, °" ", I wsben9.cum Improvement Project Figure 4 for the City of Shorewood, Minnesota K:A01459- 820ACadAExhibits \ fig- 04.dgn - 477 Temperance Street 8' Trail WSB Project No. 01459 -820 Date: August 6, 2013 St. Paul, MN 55101 WSB Tel: X6511286.8450 - Fax: X6511286.8488 Mill Street Trail ti.,,, °" ", I wsben9.cum Improvement Project Figure 5 for the City of Shorewood, Minnesota K:A01459- 820ACadAExhibits \ fig- 05.dgn APPENDIX B City of Shorewood Trail Implementation Plan Feasibility Report Appendices Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 a erica . 7� ..... OTMHOUIA-:7 g s L c c T C, P-v Ss y FBI Co. u- a. 00 PU e iL SIR, ■ ����� � � � �� •s Iry r IN OUIA + N„ 1 •• a.-. i�N�l m C _ _ _ � _ mo Y c V U ... ■.W.. Gp• � w o q � app ? C v c 3 � 75 � C I N N ■ eKa'�ni:3- 3 o L 0L� R � SU m� o� • p (A 4 i APPENDIX C ADA Standard Plans Feasibility Report Appendices Mill Street Trail Improvements City of Shorewood Project No. 13 -07 WSB Project No. 1459 -82 8 IN. PAVEMENT 4. ' 9 ( 1 1 PAVED (ALLEY 4 IN. WALK 1 C & G r� 0 m miol I Flo 0� WALK I PRIVATE 1 PRIVATE DRIVEWAY WALK i ! 0.015 FT, /FT, (3/16" PER FT.) TYPICAL it TOWARD ROADWAY 1/4" R. v VARIABLE WIDTH SECTION THRU WALK PLAN CONCRETE WALK A. ✓—" -< HALF PLAN PERSPECTIVE 6 1N. WALK AT CONTRACTION 1.'.:•.. JOINTS 1 4 IN. WALK - PROVIDE INTERMEDIATE JOINT AT SQUARED END ~ z IN SIDEWALK, WHEN 9 W SIDEWALK IS ADJACENT # TO CURB AND GUTTER w w a onZ_ ENTRANCE A 7 60' TO 90' DRIVEWAY PAVEMENT LENGTH VARIES 0 1/4" R. 4 FT. MIN. 0.02 FT. /FT, 1/4" R. 0.06 FT LOPE MAXIMU SLOPE SECTION A -A CURB RETURN 4 IN. WALK NOTES: SEE ROAD DESIGN MANUAL, CHAPTER 5. FOR GEOMETRIC DESIGN OF ENTRANCES. WHERE THE MAX. ALLOWABLE ENTRANCE GRADIENT WOULD BE EXCEEDED. DUE TO THE POSITION OF EXISTING WALK, THE WALK SHALL BE REMOVED AND REPLACED. OR THE PAVEMENT WARPED TO PROVIDE THE REQUIRED ENTRANCE SLOPE. SEE PLANS FOR PLACEMENT OF WALK AND DIMENSIONS FOR CONSTRUCTION OF DRIVEWAYS. NO DEDUCTION SHALL BE MADE IN CURB & GUTTER FOR ENTRANCE. 10 1/2 IN.EXPANSION JOINT. 1/2 IN.PREFORMED JOINT FILLER MATERIAL. AASHTO M 213 (REQUIRED WHEN 2 CONCRETE AREAS ARE POURED SEPARATELY), QQ 1/2 IN, EXPANSION JOINTS AT 60 FT. (APPROX.) MAXIMUM INTERVALS. 0 MATCH INPLACE DRIVEWAY THICKNESS (6 IN. MIN.). O4 WITHOUT SIDEWALK, PAVE ONLY TO THE ENO OF CURB RETURN WHEN ENTRANCE IS UNSURFACED OR CONSTRUCTION IS NOT NEEDED BEYOND THIS POINT. 05 WITH SIDEWALK, PAVE TO THE BACK OF SIDEWALK. PAID FOR AS CONCRETE DRIVEWAY PAVEMENT. © CONTRACTION JOINT (FORMEO OR SAWED). QT EXPANSION JOINT NOT REQUIRED IF ADJACENT SECTIONS ARE POURED MONOLITHICALLY. SEE SECTION A -A. ® SEE PLANS FOR PLACEMENT OF PED. CURB RAMP. Q9 FORM CONTRACTION JOINT AS NEEDED TO PRODUCE APPROXIMATELY SQUARE PANELS (MAXIMUM WIDTH 15 FT. BETWEEN JOINTS). �0 THE MINIMUM CONTINUOUS AND UNOBSTRUCTED CLEAR WIDTH OF A PEDESTRIAN ACCESS ROUTE SHALL BE 4.0 FT. 11 SEE PLANS FOR PROPOSED CROSS SLOPE Of THE PEDESTRIAN ACCESS ROUTE, WHICH MAY NOT EXCEED 0.02 FT. /FT. AS CONSTRUCTED. APPROVED JULY 25.2011 STATE OF MINNESOTA SPECIFICATION STANDARD — — — — — — — DEPARTMENT OF TRANSPORTATION REFERENCE PLATE CONCRETE WALK & 2301 N0' — STATE DESIGN ENGINE CURB RETURNS AT ENTRANCES 2531 7035N a d .U. z z a CL w J J 4 a CL Z3 1 z w d cr IL a r z a y a u 4 0 z a O r U W J w 0. a W. 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Mill Street - Trail Improvements 1 2021.501 MOBILIZATION (5% MAXIMUM) LUMP SUM 1 $14,700.00 $14,700.00 2 2101.502 CLEARING TREE 17 $350.00 $5,950.00 3 2101.507 GRUBBING TREE 17 $250.00 $4,250.00 4 2101.511 CLEARING AND GRUBBING - SHRUB EACH 5 $50.00 $250.00 5 1 2101.601 TREE TRIMMING LUMP SUM 1 $2,500.00 $2,500.00 6 2104.501 REMOVE BITUMINOUS PAVEMENT SQ YD 3000 $7.00 $21,000.00 7 2104.501 REMOVE RETAINING WALL LIN FT 250 $15.00 $3,750.00 8 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD. 290 $7.00 $2,030.00 9 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD. 1 20 $15.00 $300.00 10 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 2600 $4.00 $10,400.00 11 2104.521 SALVAGE AND REINSTALL LANDSCAPE STRUCTURE LUMP SUM 1 $1,000.00 $1,000.00 12 2104.521 SALVAGE AND REINSTALL WOODEN FENCE LIN FT 440 $35.00 $15,400.00 13 2104.523 SALVAGE AND REINSTALL MAILBOX EACH 8 $150.00 $1,200.00 14 2104.523 SALVAGE AND REINSTALL SIGN EACH 9 $150.00 $1,350.00 15 2105.501 COMMON EXCAVATION (CV) CU YD. 580 $13.00 $7,540.00 16 2105.507 SUBGRADE EXCAVATION CU YD. 60 $15.00 $900.00 17 2105.522 GRANULAR BORROW (CV) CU YD. 2,100 $18.00 $37,800.00 18 2105.525 TOPSOIL BORROW (LV) CU YD. 370 $18.00 $6,480.00 19 2105.601 DEWATERING LUMP SUM 1 $10,000.00 $10,000.00 20 2105.604 GEOTEXTILE FABRIC TYPE IV SQ YD. 540 $3.50 $1,890.00 21 2123.61 STREET SWEEPER (W /PICK -UP BROOM) HOUR 40 $150.00 $6,000.00 22 2211.501 AGGREGATE BASE CLASS 5 (100% CRUSHED) TON 920 $20.00 $18,400.00 23 2340.521 IRREGULAR WIDTH PAVING SQ YD. 270 $20.00 $5,200.00 24 2357.502 BITUMINOUS MATERAL FOR TACK COAT GALLON 30 $3.50 $105.00 25 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) - ROAD TON 30 $130.00 $5,200.00 26 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) - TRAIL TON 200 $70.00 $5,200.00 27 2360.502 TYPE SP 12.5 NON - WEARING COURSE MIXTURE (2,B) - ROAD TON 30 $130.00 $5,200.00 28 2360.502 TYPE SP 12.5 NON - WEARING COURSE MIXTURE (2,C) - TRAIL TON 200 $70.00 $5,200.00 29 2360.503 3.0" BITUMINOUS DRIVEWAY PAVEMENT SQ YD. 290 $35.00 $5,200.00 30 2411.618 CONTRUCT BOULDER RETAINING WALL SQ FT 3400 $35.00 $119,000.00 31 2504.602 SPRINKLER SYSTEM REPAIR LUMP SUM 1 $2,000.00 $2,000.00 32 2505.601 UTILITY COORDINATION LUMPSUM 1 $1,500.00 $1,500.00 33 2521.501 6" CONCRETE WALK SQ FT 1,800 $6.00 $10,800.00 34 2531.501 CONCRETE CURB & GUTTER, DESIGN B618 LIN FT 3,000 $12.00 $36,000.00 35 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQ YD. 20 $65.00 $1,300.00 36 2531.618 TRUNCATED DOMES SQ FT 64 $38.00 $2,432.00 37 2557.501 6' CHAIN LINK FENCE VINYL COATED (BLACK) LIN FT 970 $35.00 $33,950.00 38 2557.602 REPAIR DOG FENCE EACH 1 $500.00 $500.00 39 2563.601 TRAFFIC CONTROL LUMP SUM 1 $5,000.00 $5,000.00 40 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT 2400 $1.75 $4,200.00 41 2573.530 ISTORM DRAIN INLET PROTECTION EACH 20 $125.00 1 $2,500.00 Opinion of Probable Cost TTrSB Project: Mill Street Trail Improvements Design Bye: KAK Project Location: Cite of Shorewood Checl,-edB,-: JLS Cih•Project lo.: 13 -007 TT rSB Pro lect Xo: 1459 -82 Date: 9/10/2013 Item No. MN/DOT Specification No. Description Unit Estimated Total Quantih- Estimated Unit Price Estimated Total Cost 42 2575.502 SEED MIXTURE 270 POUND 90 $3.50 $315.00 43 2575.511 HYDRAULIC SOIL STABILIZER TYPE 5 TON 1430 $2.00 $2,860.00 44 2575.523 EROSION CONTROL BLANKET CATEGORY 3 SQ YD. 1100 $1.75 $1,925.00 45 2575.605 SEEDING (INCL. FERTILIZER) ACRE 0.7 $2,500.00 $1,750.00 46 2582.503 4" SOLID LINE WHITE - EPDXY LIN FT 2600 $1.00 $2,600.00 Total Schedule A - Mill Street Trail Improvements $433,030.00 + 10% Contingency $43,303.00 Subtotal Schedule A - Mill Street Trail Improvements $476,333.00 + 24% Indirect Cost $114,319.92 Schedule A Total - Mill Street Trail Improvements $590,652.92 B. Mill Street Storm Sewer Improvements 47 2104.501 REMOVE SEWER PIPE (STORM) LIN FT 150 $ 5.00 $ 750.00 48 2104.509 REMOVE METAL APRON EACH 12 $ 75.00 $ 900.00 49 2105.523 GRANULAR FOUNDATION AND /OR BEDDING TON 200 $ 10.00 $ 2,000.00 50 2105.609 PEA ROCK FOR FILTRATION TRENCHES TON 900 $ 10.00 $ 9,000.00 51 1 2501.501 15" RC PIPE APRON EACH 3 $ 550.00 $ 1,650.00 52 2501.602 TRASH GUARD FOR 15" PIPE APRON EACH 3 $ 350.00 $ 1,050.00 53 2502.541 12" PERF PE PIPE DRAIN LIN FT 2500 $ 14.00 $ 35,000.00 54 2503.541 15" RC PIPE SEWER DESIGN 3006 CL V LIN FT 220 $ 30.00 $ 6,600.00 55 2506.501 CONST DRAINAGE STRUCTURE DESIGN H LIN FT 56 $ 22.00 $ 1,232.00 56 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48 -4020 LIN FT 16 $ 225.00 $ 3,600.00 57 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 (2'X3' BOX) EACH 5 $ 1,800.00 $ 9,000.00 58 2506.602 CASTING ASSEMBLY (CATCHBASIN) EACH 14 $ 500.00 $ 7,000.00 59 2511.501 1 RANDOM RIPRAP CLASS III CU YD 20 1 $ 75.00 $ 1,500.00 60 2511.515 GEOTEXTILE FILTER TYPE IV SQ YD 40 1 $ 4.00 $ 160.00 Total Schedule B - Mill Street Storm Sewer Improvements $ 79,442.00 + 10% Contingency $7,944.20 Subtotal Schedule B -Mill Street Storm Sewer Improvements $87,386.20 + 24% Indirect Cost $20,972.69 Schedule B Total - Mill Street Storm Sewer Improvements $108,358.89 Grand Total Mill Street Trail Improvements $699,011.81 City of Shorewood 5755 Country Club Road • Shorewood, MN 55331 FEASIBILITY Report September 17, 2013 Galpin Lake Road Trail Improvements City of Shorewood Hennepin County, Minnesota City Project No. 13 -06 WS6 Project No. 1459 -61 ■ 101 Xenia Avenue South, Suite 300 N/SB Minneapolis, MN 55416 Tel: (763) 541 -4800 • Fax: (763) 541 -1700 FEASIBILITY REPORT GALPIN LAKE ROAD TRAIL IMPROVEMENTS CITY PROJECT NO. 13 -06 FOR THE CITY OF SHOREWOOD September 17, 2013 Prepared By: WSB & Associates, Inc. 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 763 -541 -4800 763 -541 -1700 (Fax) Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 ■ WSB & Assac engineering- planning- environmental- construction September 17, 2013 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Dear Mayor and City Council Members: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel 763 -541 -4800 Fax 763 - 541 -1700 Transmitted herewith for your review is a feasibility report which addresses improvements and costs associated with the Galpin Lake Road Trail Improvements project. The proposed project involves the construction of a bituminous trail along the east side of Galpin Lake Road including curb and gutter, storm sewer, retaining walls and restoration. We are available at your convenience to discuss this report. Please feel free to contact me at (651) 286 -8453 if you have any questions regarding this proposed project. Sincerely, WSB & Associates, Inc. Paul Hornby, PE City Engineer Enclosure cc: Brad Nielsen, City of Shorewood Larry Brown, City of Shorewood St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com CERTIFICATION I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Paul Hornby, PE Date: September 17, 2013 Lic. No. 23359 Quality Control Review Completed By: Jim Stremel, PE Date: September 17, 2013 Lic. No. 45782 Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 TABLE OF CONTENTS TITLE SHEET LETTER OF TRANSMITTAL CERTIFICATION SHEET TABLE OF CONTENTS 1. EXECUTIVE SUMMARY ............................................................................. ..............................1 2. GALPIN LAKE ROAD TRAIL IMPROVEMENTS PROJECT .............. ............................... 2 2.1 Introduction .......................................................................................... ............................... 2 2.1.1 Authorization .......................................................................... ............................... 2 2.1.2 Scope/Project History ............................................................. ............................... 2 2.1.3 Data Available ........................................................................ ............................... 3 2.2 Existing Conditions .............................................................................. ............................... 3 2.2.1 Existing Road Conditions ....................................................... ............................... 3 2.2.2 Existing Drainage ................................................................... ............................... 3 2.2.3 Wetlands ................................................................................. ............................... 3 2.3 Proposed Improvements ...................................................................... ............................... 3 2.3.1 Proposed Trail ......................................................................... ............................... 3 2.3.2 Accessibility / Americans with Disabilities Act (ADA) Considerations ............... 5 2.3.3 Storm Sewer Improvements .................................................... ............................... 5 2.3.4 Storm Water Quality Improvements ....................................... ............................... 6 2.3.5 Wetlands ................................................................................. ............................... 6 2.4 Easements and right -of -way ................................................................ ............................... 7 2.4.1 Existing and Proposed Right -of -Way ..................................... ............................... 7 2.4.2 Drainage and Utility Easements ............................................. ............................... 7 2.5 Street Sign /Private Utility Relocation .................................................. ............................... 7 2.6 Permits ................................................................................................. ............................... 8 2.7 Construction Access /Staging ............................................................... ............................... 8 3. FINANCING ................................................................................................... ............................... 8 3.1 Opinion of Cost .................................................................................... ............................... 8 3.2 Funding ................................................................................................ ............................... 9 4. PROJECT SCHEDULE ................................................................................. .............................10 5. CONCLUSIONS AND RECOMMENDATIONS ........................................ .............................11 Appendix A — Figures Appendix B — City of Shorewood Trail Implementation Plan Appendix C — Pedestrian Ramps and ADA Standard Plans Appendix D — Opinion of Probable Cost Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 1. EXECUTIVE SUMMARY The Galpin Lake Road Trail Improvements, City Project No. 13 -06, was initiated as part of the City's Trail Implementation Program. Improvements along Galpin Lake Road proposed for construction in 2014 include approximately 3,000 feet (0.57 miles) of bituminous trail to be constructed on the east side of Galpin Lake Road between the southern Shorewood City limits and State Highway 7. Trail improvements along Galpin Lake Road are proposed for the following reasons: • Provide an off - street access route for pedestrians between the Shorewood City limits with Chanhassen to the existing State Highway 7 at the City limits with Excelsior trail and allow safe pedestrian access to County Road 19. • Improve pedestrian and vehicle safety. • Control area drainage and improve existing drainage problems, if feasible. • Improve water quality of storm water runoff in the area. A map illustrating the project location can be found on Figure I in Appendix A. A total estimated project cost for the proposed trail and storm sewer improvements is approximately $855,500, which includes 10% construction contingency and indirect costs in the amount of 24% of the estimated construction costs. The indirect costs include legal, engineering, administrative, and financing items. Easement acquisition will be necessary to construct the trail as proposed herein but due to the variability in land acquisition issues has not been included in the total estimated project cost. Funding for the project will be provided through 100% City funds. No assessments, grants or other funding methods have been proposed with this project at this time. It is proposed that construction begin in May 2014 and be completed by the end of August 2014, including all restoration items. This project is feasible, necessary, and cost - effective from an engineering standpoint, and should be constructed as proposed herein. The economic feasibility of this project will need to be determined by the City Council. Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Page 1 2. GALPIN LAKE ROAD TRAIL IMPROVEMENTS PROJECT 2.1 Introduction 2.1.1 Authorization On July 8, 2013, the Shorewood City Council authorized the preparation of an Engineering Feasibility Report for the Galpin Lake Road Trail Improvements project. This project has been designated as City Project No. 13 -06. 2.1.2 Scope /Project History The Shorewood Trail Implementation Plan was adopted by City Council in October of 2011 and amended in March of 2013 to identify the existing and proposed pedestrian improvements throughout the developed areas of the City. The plan was created to link existing pedestrian facilities to provide a safe and comprehensive network to serve the community. The Shorewood Trail Implementation Plan, shown in Appendix B, identifies a future trail extension along Galpin Lake Road between the Chanhassen /Shorewood City limits and State Highway 7. The proposed project is located along the east side of Galpin Lake Road and lies within the Minnehaha Creek Watershed District (MCWD). The improvements within this report have been proposed to address trail extensions in accordance with the City's Trail Implementation Plan, MCWD requirements, and Minnesota Department of Transportation (MnDOT) standards and include the following: • Improve pedestrian and vehicle safety • Provide an off - street access route for pedestrians • Construct project to State -Aid standards • Improve area drainage and correct existing drainage problems • Improve water quality of storm water runoff in the area • Minimize construction impacts to adjacent properties The project area is identified on Figure I in Appendix A of this report. Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Page 2 2.1.3 Data Available Information and materials used in the preparation of this report include the following: • City of Shorewood Record Plans • Field Observations of the Area • Field Review • Private Utility Maps • Discussions with City staff • Topographic survey of the project area • City of Shorewood Trail Implementation Plan, dated October 2011 and amended March 2013 2.2 Existing Conditions 2.2.1 Existing Road Conditions Galpin Lake Road generally consists of a 24- foot -wide, rural street section with no curb or gutter and appears to have followed the original rolling topography with some cutting and filling to achieve the present grade. The project area is surrounded by residential properties and contains landscaping, overhead utilities, mature trees, wetland areas, and numerous other private improvements beyond the edge of bituminous pavement. The width of the existing right -of -way is generally 66 feet. 2.2.2 Existing Drainage Galpin Lake Road is currently graded as a rural- section road with ditches and culverts conveying runoff directly to the existing wetlands. The drainage pattern is generally from south to north. 2.2.3 Wetlands Two large wetlands are present at the north and south ends of the project area. The wetlands have been designated as DNR waters and are within close proximity to where construction is proposed. 2.3 Proposed Improvements 2.3.1 Proposed Trail Galpin Lake Road acts as a collector for both vehicular and pedestrian traffic from the adjoining side streets and north bound commuter access to State Highway 7. Trail improvements along the east side of Galpin Lake Road will provide an off - street access route for pedestrians between the Shorewood City limits with Chanhassen to the existing State Highway 7 trail and allow safe pedestrian access to County Road 19. Constructing the trail on the east side of the roadway allows pedestrians to utilize the trail system without having to cross the roadway to access the existing pedestrian facilities in Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Page 3 Chanhassen and at State Highway 7 and County Road 19. Direct connections to the existing Chanhassen trail system will require the trail to be extended south of Shorewood City limits. This section has been considered in the design review, but has not been included in cost estimates or further planning in relation to this report. Discussions regarding this potential gap connection have been discussed with Chanhassen Staff informally. As a means to minimize impacts and reduce easement acquisition, two trail options have been developed. • Option 1 includes installing an 8 -foot wide bituminous trail as identified in Figures 3 — 5 of Appendix A to accommodate both bicyclists and pedestrians. This option provides the opportunity for greater utilization, but impacts adjacent properties and wetlands to a greater extent. It should be noted that this option does not consistently meet width guidelines for mixed pedestrian and bicycle use, and separation criteria from adjacent traffic lanes due to natural features and right of way limitations. • Option 2 includes installing a 6 -foot wide bituminous walkway as identified in Figures 7 — 9 of Appendix A primarily intended for pedestrian use. This option reduces the level of disturbance, but does not provide adequate space for combined pedestrian and bicycle use. Proposed trail improvements along Galpin Lake Road include installing new concrete curb and gutter along the east side of Galpin Lake Road to provide separation from the trail and convey drainage of the street section. The proposed trail would be constructed with a variable 1 to 5 -foot wide boulevard and a 2 -foot wide grass buffer from the outside edge of the trail to the right -of -way line when possible. The design will consider the preservation of neighborhood features such as trees, landscaping, driveways, and wetlands. Typical sections for both options can be found in Figure 2 and Figure 6 of Appendix A. A number of utility poles are currently located along the east side of Galpin Lake Road. Impacts to existing utilities may be mitigated by reducing boulevard width or relocation of the utilities. In areas of limited right -of -way or have potential for wetland impacts, retaining walls are proposed to minimize impacts and reduce easement requirements. The trail is proposed to be installed where pedestrian facilities currently do not exist, and will impact adjacent properties. Typical impacts associated with the construction of a new trail include tree removal, fence removal /replacement, grading within front lawn areas, irrigation relocation, removal and replacement of driveway approaches, relocation of existing private utilities, storm water facilities, and modifications to existing driveway grades. Work associated with these items will primarily occur within the public right -of- way, but driveway removal and grading within the yard may extend further into adjacent properties. Detailed impacts to properties are typically determined during the final design process. Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Page 4 The existing intersection of State Highway 7 and Galpin Lake Road is proposed to be re- aligned approximately 6 feet to the west to avoid impacts to the Metropolitan Council Environmental Services (MCES) property and equipment and to Galpin Lake. The MCES property contains driveway /parking bay, lift station and large generator and control panel necessary for operating the lift station. Realignment of the existing intersection will allow the trail to be constructed adjacent to the curb and within the City of Shorewood and MnDOT right -of -way. If the trail were to be constructed to the east of the MCES facilities, adjacent to Galpin Lake, the trail will require an extensive retaining wall, easement acquisition, and DNR and MCWD approvals. Improvements to the State Highway 7 access will include removing approximately 150 feet of pavement, 6 -feet wide along the east side of the roadway and expanding the west side approximately 6 feet. The expansion of the west side of the roadway will be paved to the base course and the remaining existing pavement surface will be milled 1 -1/2 inches and overlaid with bituminous wear course to provide a seamless driving surface. The proposed pavement section for the trails will consist of 3 inches of bituminous pavement and 6 inches of class 5 aggregate base (100% Crushed Limestone), over an acceptable, compacted subgrade. The existing subgrade material is generally suitable for use; however there will likely be areas where unsuitable subgrade materials will be encountered during construction. Unsuitable materials will need to be excavated and replaced with suitable granular material. A geotextile fabric will be placed to separate the existing underlying materials from the granular materials as required in these corrected subgrade areas. A typical section for the 8 -foot and 6 -foot wide trail options can be found in Figure 2 and Figure 6 of Appendix A. 2.3.2 Accessibility /Americans with Disabilities Act (ADA) Considerations The proposed trail will be designed to meet ADA standards and will be constructed in accordance with the MnDOT standard plans found in Appendix C. 2.3.3 Storm Sewer Improvements Storm water runoff from the east half of Galpin Lake Road currently is conveyed on the road surface. The addition of curb and gutter to facilitate trail construction requires installation of storm sewer inlets and pipes. The pipes are necessary to convey runoff from the roadway to the existing wetlands and low areas. The proposed storm sewer system is designed to convey the 10 -year peak flow rates as required by State -Aid standards and the policies identified in the City's Surface Water Management Plan. The proposed storm sewer improvements maintain the existing drainage patterns and discharge points to the greatest extent possible. In areas where the proposed trail is not adjacent to the curb, drain tile is proposed within the boulevard to provide water quality enhancement. The new curb and gutter will provide conveyance of runoff along Galpin Lake Road and will require inlets to collect runoff and meet spacing requirements. The State -Aid standard that will control the design is the catch basin spacing and location in conjunction Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Page 5 with the existing wetlands and low areas. Wherever possible, connection to existing culverts will be utilized to maintain discharge points. Sumped drainage structures are proposed to collect sediment as a means to improve water quality prior to storm water discharge. 2.3.4 Storm Water Quality Improvements The proposed storm sewer for Option 1 includes pond improvements to satisfy the water quality treatment requirements of the Minnehaha Creek Watershed District (MCWD). The pond is necessary to remove 50% of the Total Phosphorus from the new impervious surface. These improvements will take place near the south end of the proposed project and will require easement acquisition to construct. The proposed pond improvements are shown on Figure 3 in Appendix A. The proposed storm water quality improvements for Options 1 and 2 include the installation of a Mechanical Treatment Structure prior to the discharge to Galpin Lake. This will satisfy the water quality treatment requirements of the Department of Natural Resources (DNR). Mechanical Treatment Structures are an increasingly popular strategy that can be used to remove oil, floatable debris, sediment, and other pollutants from a storm water system. There are a number of different products on the market which utilize vortex technology (swirling chamber), baffles, filters, or a combination thereof. Generally, the effectiveness of these mechanisms is determined by the storm water treatment flow rate from an impervious area and the size of the treatment device. This water quality treatment strategy is the most feasible to improve storm water quality given the limited right -of -way corridor, close proximity to the downstream storm water storage areas, and existing conditions in the area. In addition to the improvements outlined above, the project further benefits water quality by reducing the amount of sediment transported from the erosion of the edge of Galpin Lake Road. 2.3.5 Wetlands Wetland impacts are anticipated as part of the construction and coordination will be made with the DNR and the MCWD during final design. Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Page 6 2.4 Easements and right -of -way 2.4.1 Existing and Proposed Right -of -Way The majority of existing right -of -way for Galpin Lake Road is 66 feet wide. The remaining properties from which right -of -way must be obtained before construction of the trail can occur are listed below. Table 1 - Galpin Lake Road Trail Improvements Option 1 - 8 -Foot Trail Preliminary Permanent Easements Parcel No. Owner Property Address PID No. 6140 I L Kilker and M I Kilker 6140 Murray Court 3411723430028 22885 J C Schleif and A M Schlief 22885 Murray Street 3411723430010 Table 2 - Galpin Lake Road Trail Improvements Option 2 - 6 -Foot Trail Preliminary Permanent Easements Parcel No. Owner Property Address PID No. 6140 I L Kilker and M I Kilker 6140 Murray Court 3411723430028 22885 J C Schleif and A M Schlief 22885 Murray Street 3411723430010 * Temporary easements required during construction will be evaluated during final design. 2.4.2 Drainage and Utility Easements In addition to the above - listed properties, there are a number of properties that will require drainage and utility easements and temporary construction easements due to the loss of storm water storage, storm water conveyance in the east ditch, and slope impacts within the right -of -way. Easements required for storm sewer improvements will be evaluated during final design. 2.5 Street Sign/Private Utility Relocation Existing signs and private utility poles within the limits of the proposed trail are proposed to be relocated as necessary to accommodate the new trail. In areas where the trail is proposed to be adjacent to the back of curb or within two feet of the back of curb, signs and private utility poles will be relocated to provide a 2 foot clearance zone on the east side of the proposed trail (both options). In areas where trail is more than 2 feet from the back of curb, signs and private utility poles will be relocated to the boulevard area. Easements required for private utility relocation will be evaluated during final design. Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Page 7 2.6 Permits An NPDES permit for construction activity will be required since more than one (1) acre will be disturbed by construction activities with the project. A Minnesota Department of Transportation (MnDOT) Work in Right -of -Way permit will be required for the work within the State Highway 7 right -of -way. A MnDOT Cooperative Construction Agreement may be required for the construction and maintenance of the trail within the State Highway 7 right of way. A permit from the Minnesota Department of Natural Resources (Mn/DNR) will be required for storm water improvements impacting Galpin Lake and the wetland located at the Shorewood City limits with Chanhassen, as both wetlands are identified as a DNR watercourse. A permit from the Minnehaha Creek Watershed District (MCWD) will be required for erosion control, wetland protection, and storm water management for the proposed trail and storm sewer improvement. A permit from the US Army Corps of Engineers may be required for storm water improvements impacting Galpin Lake and the wetland located at the Shorewood City limits with Chanhassen, as both wetlands may be identified as US waters. 2.7 Construction Access /Staging The contractor will be responsible for providing access to all properties throughout the project. Adequately signed staging and detours will be identified to direct traffic around the construction zones and notify users of the increased truck and construction activity. 3. FINANCING 3.1 Opinion of Cost A detailed engineer's opinion of probable costs for the proposed improvements can be found in Appendix C of this report. The opinion of probable cost incorporates bid prices from the 2013 construction season projected to a 2014 cost and also includes a 10% construction contingency. Indirect costs are typically 24% of the construction cost and include engineering, legal, financing, and administrative costs. These costs do not include the easement acquisition process or the actual easements themselves. Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Page 8 Table I below provides a summary of the opinions of probable cost for the Galpin Lake Road Trail Improvements project for Option 1 — 8' Bituminous Trail. Table 3 Summary of Costs Option 1— 8' Trail Section Total Schedule A — Trail Improvements $761,450 Schedule B — Storm Sewer Improvements $150,450 TOTAL $911,900 Table 2 below provides a summary of the opinions of probable cost for the Galpin Lake Road Trail Improvements project for Option 2 — 6' Bituminous Trail Table 4 Summary of Costs Option 2 — 6' Trail Section Total Schedule A — Trail Improvements $715,950 Schedule B — Storm Sewer Improvements $139,550 TOTAL $855,500 3.2 Funding The proposed financing for the project will be through 100% City funds and no assessments are proposed with this project. City staff will research available grant opportunities available through various agency programs, but these grant programs are competitive in nature and should not be relied upon as a funding resource at this time. Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Page 9 4. PROJECT SCHEDULE The following preliminary schedule is proposed Topographic Survey and Preliminary Design .............. ............................... August 2013 Receive Final Feasibility Report ............................ ............................... September 2013 Council Orders the Improvement ........................... ............................... September 2013 Identify Easements ................................................. ............................... September 2013 Begin Quick Take Process for Right -of -Way Not Yet Secured .............. February 2014 Approve Plans and Specifications /Authorize Bids ....... ............................... March 2014 Receive Bids ................................................................... ............................... April 2014 Award Contract ............................................................... ............................... April 2014 Begin Construction .......................................................... ............................... June 2014 Construction Substantially Complete .......................... ............................... August 2014 Restoration Complete ............................................. ............................... September 2014 * Schedule assumes any necessary private utility work is completed prior to start of construction. Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Page 10 5. CONCLUSIONS AND RECOMMENDATIONS The Galpin Lake Road Trail Improvements project includes trail and storm sewer improvements along the east side of Galpin Lake Road between the Shorewood City limits with Chanhassen and State Highway 7 at County Road 19. Based on the preceding discussions, the following conclusions have been made: The trail widths and alignments proposed for reconstruction have been set in an effort to minimize disturbance to adjacent properties and to improve pedestrian and vehicle safety of the area. Construction of the trail as proposed in both options presents a minimally disruptive approach to trees, natural resources, and existing surface water facilities in the area to the greatest extent possible. With that said, a greater level of disturbance will occur in Option 1. 2. Both options will require extensive use of retaining walls to minimize disturbance to adjacent properties and wetlands. Reduced lane widths and /or traffic restrictions on Galpin Lake Road will be necessary during construction to accommodate storm sewer installations. Option 1 will require additional easements to be obtained for storm water best management practices to treat runoff from the larger impervious surface areas. 4. Option 1 can accommodate both bicyclists and pedestrians. This option provides the opportunity for greater utilization, but impacts adjacent properties and wetlands to a greater extent. Option 2 is intended primarily for pedestrian use. This option reduces the level of disturbance, but does not provide adequate space for combined pedestrian and bicycle use. Most of the underlying soils in the area are generally suitable for construction. Soil corrections will be necessary in some locations of the project. Both options proposed have similar pavement sections. 6. The Contractor will be responsible for protecting the existing bituminous surface on the road from damage by saw cutting the edge and adding the curb and gutter. 7. Construction of the storm water collection system as discussed herein is needed to meet the Minnehaha Creek Watershed District (MCWD) requirements and reduce the potential for future drainage problems in both Options 1 and 2. Construction of properly designed vortex type hydrodynamic separators at discharge points will improve storm water quality prior to discharging to area wetlands. 8. This project does not propose to assess benefitting properties and therefore will not require a formal public hearing process for the Council to order the project, but it is in the City's best interest to hold public meeting(s) to present and discuss the project. Based on our analysis and data presented, construction of the 6 -foot wide bituminous trail Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Page 11 (Option 2) is recommended for the Galpin Lake Road Trail Improvements in 2014. The total estimated cost for the Galpin Lake Road Trail Improvements, including trail and storm sewer improvements, is $855,500. Proposed funding for the project is provided through 100% City funds. This project is feasible, necessary, and cost - effective from an engineering standpoint. The project feasibility is subject to financial review by the City. Based on the information contained in this report, it is recommended to proceed with the improvements as outlined in this report Feasibility Report Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Page 12 APPENDIX A Figures Feasibility Report Appendices Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 M GREENWOOD to FOREST DR. Sunrise Point C �o' �s o� Gideon Bay Solberg EXCELS10� Po1M Duck Frog Island Island M. Affians Excelsior Bay � Bay El CD o D CONK A RD. 82 CD AVE. -� SMITR TOW CE 19 ODER GILCET o � � t o C t CL A CURDS o a Mu H Q I I � MCI AI w m ECHO ELO�R � N � R U � CRo �Ro �� z M a o TE POINT Mar �o q MEMY AVEo M R. P P � > H Lake Galpin ��.� o < ,� - -M� z PAR ST. w Lake 82 <F, o �o Ow w o Q a TR. a ti J 0 a L' w 7 Q ALPIN I BRACKETTS D. o Q ° Linden T J Q g� j RCdTfC waMq�F aQ MURRAY Project LO Ion ST CNRT Mq< wER RD STRATFORD 82 S�MMI o�o� PL. LILAC LA. _� LA o o OEHNEN � K0 ti ORCHARM w � � ROE HNEN CRE 6 of Ho 64th �� SOMMER GATE IT CIR. W. ,a CI Re E. T (q I N�A q sTFLLAM RuN R. AS ON (17)) O ES? w S7. F o Ate— 63rd ST. o DEo o O� TuDY HILL- qSq CIR. CT. B O �, O STo IVTDRe zPHEASANT o H �� u��° r i CIR. Q O� V o�� �� n� C,,?\' �A CHANH SEAS' J� W. 65th CO w o0D ��K m � � ST. � � � DUC�I1D ✓y- STRATTON CRESTVIEW C) DR. �u �1 %F C� RE 477 Temperance Street Project Location Map WSB Project No. 01459 -810 Date: August 6, 2013 - A St. Paul, MN 55101 WSB Tel: X6511286.8450 - Fax: X6511286.8488 Galpin Lake Road Trail wsben9.cum Improvement Project Figure 1 for the City of Shorewood, Minnesota K:A 01459- 810ACadAExhibits \ fig- 01.dgn EXISTING TYPICAL SECTION 33' R/W v TO w 12' 12'"* TYPICAL SECTION 33' R S 12• 11' VARIES $' 5' - j • TYPICAL SECTION 1� 33' R/W 12' 11' 8' 477 Temperance Street Typical Section - 8' Trail WSB Project No. 01459 -810 Date: August 6, 2013 - A St. Paul, MN 55101 WSB Tel: X6511286.8450- Fax: X6511286.8488 Galpin Lake Road Trail wsben9.cum Improvement Project Figure 2 for the City of Shorewood, Minnesota K:A 01459- 810ACadAExhibits \ fig- 02.dgn 1 CRATED DRAINTIL J� 741 ►i�i�0i'00 i B618 CONCRETE CURB & GUTTER IRETAINING WALL 6180 m .r t! 477 Temperance Street 8' Trail WSB Project No. 01459 -810 Date: August 6, 2013 - A St. Paul, MN 55101 WSB Tel: X6511286.8450 - Fax: X6511286.8488 Galpin Lake Road Trail wsben9.cum Improvement Project Figure 3 for the City of Shorewood, Minnesota K:\01459- 810ACadAExhibits \fig- 03.dgn I \ T ry f All t A { i • y: a + .J L { 4F h 477 Temperance Street 8' Trail WSB Project No. 01459 -810 Date: August 6, 2013 - A St. Paul, MN 55101 WSB Tel: X6511286.8450 - Fax: X6511286.8488 Galpin Lake Road Trail wsben9.cum Improvement Project Figure 4 for the City of Shorewood, Minnesota K:\01459- 810ACadAExhibits \flg- 04.dgn 477 Temperance Street °t Trail WSB Project No. 01459 -810 Date: August 6, 2013 - A St. Paul, MN 55101 WSB Tel: X651)286.8450 - Fax: X6511286.8488 Galpin Lake Road Trail wsben9.cum Improvement Project Figure 5 for the City of Shorewood, Minnesota K:A 01459- 810ACadAExhibits \ fig- 05.dgn 72A \ RETAINING WALL �o *G STEEL PLATE BEAM GUARD RAIL FF I B618 CONCRETE CURB & GUTTER I' IRETAINING WALL (D ca .J STORM SEWER :Q (6 915 477 Temperance Street °t Trail WSB Project No. 01459 -810 Date: August 6, 2013 - A St. Paul, MN 55101 WSB Tel: X651)286.8450 - Fax: X6511286.8488 Galpin Lake Road Trail wsben9.cum Improvement Project Figure 5 for the City of Shorewood, Minnesota K:A 01459- 810ACadAExhibits \ fig- 05.dgn EXISTING TYPICAL SECTION 33' R /W. v paw 12' 12'"* TYPICAL SECTION 33' R �r S 12' 12' VARIES 6' 2' — 5' • TYPICAL SECTION 1� 33' R/W 12' 11' 6' 477 Temperance Street Typical Section - 6' Walk WSB Project No. 01459 -810 Date: August 6, 2013 - A St. Paul, MN 55101 WSB Tel: X6511286.8450- Fax: X6511286.8488 Galpin Lake Road Trail wsben9.cum Improvement Project Figure 6 for the City of Shorewood, Minnesota K:A 01459- 810ACadAExhibits \ fig- 06.dgn 477 Temperance Street 6t Walk WSB Project No. 01459 -810 Date: August 6, 2013 - A St. Paul, MN 55101 WSB Tel: X6511286.8450 - Fax: X6511286.8488 Galpin Lake Road Trail wsben9.cum Improvement Project Figure 7 for the City of Shorewood, Minnesota K:A 01459- 810ACadAExhibits \ fig- 07.dgn I. I; 1 5925 5935 RETAINING WALL 5960 P ER RAT DRAINTIL •r • RETAINING STORM S 6020 B618 CONCRETE CURB & GUTTER . 6050 . f r! y RETAI _ ►. i M _ � S4 �a �p� #i } 4F 477 Temperance Street 6r Walk WSB Project No. 01459 -810 Date: August 6, 2013 - A St. Paul, MN 55101 WSB Tel: X6511286.8450 - Fax: X6511286.8488 Galpin Lake Road Trail wsben9.cum Improvement Project Figure 8 for the City of Shorewood, Minnesota K:\01459- 810ACadAExhibits \fig- 08.dgn 72A \ RETAINING WALL �o *G STEEL PLATE BEAM GUARD RAIL FF •` B618 CONCRETE �a CURB & GUTTER :I Y I RETAINING WALL 10 ca O 5 ca J C TORM SEWER .Q (6 , , j 5915 �T 477 Temperance Street 6t Walk WSB Project No. 01459 -810 Date: August 6, 2013 - A St. Paul, MN 55101 WSB Tel: X6511286.8450 - Fax: X6511286.8488 Galpin Lake Road Trail wsben9.cum Improvement Project Figure 9 for the City of Shorewood, Minnesota K:\01459- 810ACadAExhibits \fig- 09.dgn APPENDIX B City of Shorewood Trail Implementation Plan Feasibility Report Appendices Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 a erica . 7� ..... OTMHOUIA-:7 g s L c c T C, P-v Ss y FBI Co. u- a. 00 PU e iL SIR, ■ ����� � � � �� •s Iry r IN OUIA + N„ 1 •• a.-. i�N�l m C _ _ _ � _ mo Y c V U ... ■.W.. Gp• � w o q � app ? C v c 3 � 75 � C I N N ■ eKa'�ni:3- 3 o L 0L� R � SU m� o� • p (A 4 i APPENDIX C ADA Standard Plans Feasibility Report Appendices Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 8 IN. PAVEMENT 4. ' 9 ( 1 1 PAVED (ALLEY 4 IN. WALK 1 C & G r� 0 m miol I Flo 0� WALK I PRIVATE 1 PRIVATE DRIVEWAY WALK i ! 0.015 FT, /FT, (3/16" PER FT.) TYPICAL it TOWARD ROADWAY 1/4" R. v VARIABLE WIDTH SECTION THRU WALK PLAN CONCRETE WALK A. ✓—" -< HALF PLAN PERSPECTIVE 6 1N. WALK AT CONTRACTION 1.'.:•.. JOINTS 1 4 IN. WALK - PROVIDE INTERMEDIATE JOINT AT SQUARED END ~ z IN SIDEWALK, WHEN 9 W SIDEWALK IS ADJACENT # TO CURB AND GUTTER w w a onZ_ ENTRANCE A 7 60' TO 90' DRIVEWAY PAVEMENT LENGTH VARIES 0 1/4" R. 4 FT. MIN. 0.02 FT. /FT, 1/4" R. 0.06 FT LOPE MAXIMU SLOPE SECTION A -A CURB RETURN 4 IN. WALK NOTES: SEE ROAD DESIGN MANUAL, CHAPTER 5. FOR GEOMETRIC DESIGN OF ENTRANCES. WHERE THE MAX. ALLOWABLE ENTRANCE GRADIENT WOULD BE EXCEEDED. DUE TO THE POSITION OF EXISTING WALK, THE WALK SHALL BE REMOVED AND REPLACED. OR THE PAVEMENT WARPED TO PROVIDE THE REQUIRED ENTRANCE SLOPE. SEE PLANS FOR PLACEMENT OF WALK AND DIMENSIONS FOR CONSTRUCTION OF DRIVEWAYS. NO DEDUCTION SHALL BE MADE IN CURB & GUTTER FOR ENTRANCE. 10 1/2 IN.EXPANSION JOINT. 1/2 IN.PREFORMED JOINT FILLER MATERIAL. AASHTO M 213 (REQUIRED WHEN 2 CONCRETE AREAS ARE POURED SEPARATELY), QQ 1/2 IN, EXPANSION JOINTS AT 60 FT. (APPROX.) MAXIMUM INTERVALS. 0 MATCH INPLACE DRIVEWAY THICKNESS (6 IN. MIN.). O4 WITHOUT SIDEWALK, PAVE ONLY TO THE ENO OF CURB RETURN WHEN ENTRANCE IS UNSURFACED OR CONSTRUCTION IS NOT NEEDED BEYOND THIS POINT. 05 WITH SIDEWALK, PAVE TO THE BACK OF SIDEWALK. PAID FOR AS CONCRETE DRIVEWAY PAVEMENT. © CONTRACTION JOINT (FORMEO OR SAWED). QT EXPANSION JOINT NOT REQUIRED IF ADJACENT SECTIONS ARE POURED MONOLITHICALLY. SEE SECTION A -A. ® SEE PLANS FOR PLACEMENT OF PED. CURB RAMP. Q9 FORM CONTRACTION JOINT AS NEEDED TO PRODUCE APPROXIMATELY SQUARE PANELS (MAXIMUM WIDTH 15 FT. BETWEEN JOINTS). �0 THE MINIMUM CONTINUOUS AND UNOBSTRUCTED CLEAR WIDTH OF A PEDESTRIAN ACCESS ROUTE SHALL BE 4.0 FT. 11 SEE PLANS FOR PROPOSED CROSS SLOPE Of THE PEDESTRIAN ACCESS ROUTE, WHICH MAY NOT EXCEED 0.02 FT. /FT. AS CONSTRUCTED. APPROVED JULY 25.2011 STATE OF MINNESOTA SPECIFICATION STANDARD — — — — — — — DEPARTMENT OF TRANSPORTATION REFERENCE PLATE CONCRETE WALK & 2301 N0' — STATE DESIGN ENGINE CURB RETURNS AT ENTRANCES 2531 7035N a d .U. z z a CL w J J 4 a CL Z3 1 z w d cr IL a r z a y a u 4 0 z a O r U W J w 0. a W. 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'a o I r rp I W e o ° W U O W ! 0 lAz i v) ° Y� o N J z e d <L) v 3 W I o= 0 2 LLI v) v a } ma z m u u is Y° OH c4 zN s� r a m 6ws N Z ZJ n W V O 4 4p z 4 4 J / 0 W a oz s z z a ¢ W p o K a 0 r Qo >z LLI „Ow V tn d z J 3 }j a i zN oy d ° x r re 0 Ln N N M N N c Q Z Q O w V) Ld 1y w m U � 1N913N •9 nerlern Lj l jPe °} U VI f° P•� L. e. a3 {a W U l; S m V �! r W3 hd:�rcnr f! x 5 6` zN Y �w sg gN CL a u z � 4 � J x O r o r z W U Q N C7 0 Q m m cr U n C] z J 7 0 r Z W U Q O 4 Of U 9 - V w ¢ o C ¢V 4 �HN pdp stn os m - - C Sao .xi x � w az Qano��4 w w m? °wa Wz�w 3 � u3m FF qWw ` wz mN moor =zu z s w �za `zwz wu _ z o i m •- � two ..Fa Jrc �FE2 aa' izh a oW aEw Fri °w u H d v W o4ao" o� ^�zm� W o i mew w 4 a o. w- Ea40 w a�c�i Z 4 } }o OOO O E) ao W, r ai O C3 0 W Q W O bi W J m 4 W LLI O Z LLI <LJ Ln U � Y lcc z L5 IJ O v) I I W# W o wi W acr W o Q Q r U o J W �EL mo U r m z a u L. 0 e 0 Ln N N m N S N_ N O Q APPENDIX D Opinion of Probable Cost Feasibility Report Appendices Galpin Lake Road Trail Improvements City of Shorewood Project No. 13 -06 WSB Project No. 1459 -81 Opinion of Probable Cost TT SB Project: Gail[in Lake Road Trail Improvements Design By: KAK Project Location: City of Shorewood Checked By: JLS 00,, Trqject `o.: 13 -006 TT ',';B Project Ao: 1459 -81 Date: 9/11/2013 Item No. MN/DOT Specification No. Description Unit Estimated Total Quantity Estimated Unit Price Estimated Total Cost A. Galpin Lake Road - Trail Improvements (8' Trail) 1 2021.501 MOBILIZATION LUMP SUM 1 $18,900.00 $18,900.00 2 2101.501 CLEARING ACRE 0.26 $5,000.00 $1,300.00 3 2101.502 CLEARING TREE 22 $350.00 $7,700.00 4 2101.506 GRUBBING ACRE 0.26 $5,000.00 $1,300.00 5 2101.507 GRUBBING TREE 22 $250.00 $5,500.00 6 2101.511 CLEARING AND GRUBBING - SHRUB EACH 5 $50.00 $250.00 7 2101.601 TREE TRIMMING LUMP SUM 1 $2,500.00 $2,500.00 8 2104.501 REMOVE BITUMINOUS PAVEMENT SQ YD 1200 $7.00 $8,400.00 9 2104.501 REMOVE GUARD RAIL LIN FT 570 $5.00 $2,850.00 10 2104.501 REMOVE RETAINING WALL LIN FT 50 $15.00 $750.00 11 2104.503 REMOVE BITUMINOUS WALK SQ FT 120 $7.00 $840.00 12 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD. 480 $7.00 $3,360.00 13 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 3100 $4.00 $12,400.00 14 2104.521 SALVAGE AND REINSTALL WOODEN FENCE LIN FT 240 $35.00 $8,400.00 15 2104.523 SALVAGE AND REINSTALL SIGN EACH 20 $150.00 $3,000.00 16 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LUMP SUM 1 $1,000.00 $1,000.00 17 2104.618 SALVAGE AND REINSTALL RETAINING WALL SQ FT 300 $25.00 $7,500.00 18 2105.501 COMMON EXCAVATION (CV) CU YD. 740 $13.00 $9,620.00 19 2105.507 SUBGRADE EXCAVATION CU YD. 80 $15.00 $1,200.00 20 2105.522 GRANULAR BORROW (CV) CU YD. 4,470 $18.00 $80,460.00 21 2105.525 TOPSOIL BORROW (LV) CU YD. 360 $18.00 $6,480.00 22 2105.601 DEWATERING LUMP SUM 1 $10,000.00 $10,000.00 23 2105.604 GEOTEXTILE FABRIC TYPE IV SQ YD. 500 $3.50 $1,750.00 24 2123.61 STREET SWEEPER (W /PICK -UP BROOM) HOUR 40 $150.00 $6,000.00 25 2211.501 AGGREGATE BASE CLASS 5 (100% CRUSHED) TON 1,550 $20.00 $31,000.00 26 2232.501 MILL BITUMINOUS SURFACE SQ YD 50 1 $7.00 $350.00 27 2340.521 IRREGULAR WIDTH PAVING SQ YD. 70 $20.00 $1,400.00 28 2357.502 BITUMINOUS MATERAL FOR TACK COAT GALLON 30 $3.50 $105.00 29 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) - ROAD TON 80 $130.00 $10,400.00 30 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) - TRAIL TON 250 $70.00 $17,500.00 31 2360.502 TYPE SP 12.5 NON - WEARING COURSE MIXTURE (2,B) - ROAD TON 20 $130.00 $2,600.00 32 2360.502 TYPE SP 12.5 NON - WEARING COURSE MIXTURE (2,C) - TRAIL TON 250 $70.00 $17,500.00 33 2360.503 3.0" BITUMINOUS DRIVEWAY PAVEMENT SQ YD. 100 $35.00 $3,500.00 34 2411.618 CONTRUCT BOULDER RETAINING WALL SQ FT 4100 $35.00 $143,500.00 35 2504.602 SPRINKLER SYSTEM REPAIR LUMP SUM 1 $2,000.00 $2,000.00 36 2505.601 UTILITY COORDINATION LUMPSUM 1 $1,500.00 $1,500.00 37 2506.522 ADJUST FRAME AND RING CASTING EACH 2 $500.00 $1,000.00 38 2521.501 6" CONCRETE WALK SQ FT 1,230 $6.00 $7,380.00 39 2531.501 CONCRETE CURB & GUTTER, DESIGN B618 LIN FT 2,300 $12.00 $27,600.00 40 2531.618 TRUNCATED DOMES SQ FT 48 $38.00 $1,824.00 41 2554.501 ITRAFFIC BARRIER DESIGN B8307 LIN FT 600 $28.00 1 $16,800.00 42 2554.523 END TREATMENT TANGENT TERMINAL EACH 2 $2,500.00 $5,000.00 Opinion of Probable Cost TT SB Project: Gail[in Lake Road Trail Improvements Design By: KAK ProjectLocatioti: City of Shorewood Checked By: JLS 00,, Trqject `o.: 13 -006 TT ',';B Project Ao: 1459 -81 Date: 9/11/2013 Item No. MN/DOT Specification No. Description Unit Estimated Total Quantity Estimated Unit Price Estimated Total Cost 43 2557.501 6' CHAIN LINK FENCE VINYL COATED (BLACK) LIN FT 1,170 $35.00 $40,950.00 44 2557.602 REPAIR DOG FENCE EACH 1 $500.00 $500.00 45 2563.601 TRAFFIC CONTROL LUMP SUM 1 $5,000.00 $5,000.00 46 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT 4600 $1.75 $8,050.00 47 2573.530 STORM DRAIN INLET PROTECTION EACH 17 $125.00 $2,125.00 48 2575.502 SEED MIXTURE 270 POUND 1 110 $3.50 $385.00 49 2575.511 HYDRAULIC SOIL STABILIZER TYPE 5 POUND 1810 $2.00 $3,620.00 50 2575.523 EROSION CONTROL BLANKET CATEGORY 3 SQ YD. 1670 $1.75 $2,922.50 51 2575.605 SEEDING (INCL. FERTILIZER) ACRE 0.9 $2,500.00 $2,250.00 Total Schedule A - Galpin Lake Road Trail Improvements (8' Trail) $558,221.50 + 10% Contingency $55,822.15 Subtotal Schedule A - Galpin Lake Road Trail Improvements (8' Trail) $614,043.65 + 24% Indirect Cost $147,370.48 Schedule A Total - Galpin Lake Road Trail Improvements (8' Trail) $761,414.13 B. Galpin Lake Road Storm Sewer Improvements (8' Trail) 52 2104.501 REMOVE SEWER PIPE (STORM) LIN FT 40 $5.00 $200.00 53 2104.509 REMOVE METAL APRON EACH 2 $75.00 $150.00 54 2105.501 COMMON EXCAVATION CU YD 1200 $10.00 $12,000.00 55 2105.523 GRANULAR FOUNDATION AND /OR BEDDING TON 400 $10.00 $4,000.00 56 1 2501.501 15" RC PIPE APRON EACH 1 $550.00 $550.00 57 2501.501 18" RC PIPE APRON EACH 2 $575.00 $1,150.00 58 2501.501 24" RC PIPE APRON EACH 1 $600.00 $600.00 59 2501.602 TRASH GUARD FOR 15" PIPE APRON EACH 1 $350.00 $350.00 60 2501.602 TRASH GUARD FOR 18" PIPE APRON EACH 4 $375.00 $1,500.00 61 2501.602 TRASH GUARD FOR 24" PIPE APRON EACH 1 $400.00 $400.00 62 2502.541 10" PERF PE PIPE DRAIN LIN FT 947 $14.00 $13,258.00 63 2503.541 15" RC PIPE SEWER DESIGN 3006 CL V LIN FT 834 $30.00 $25,020.00 64 2503.541 18" RC PIPE SEWER DESIGN 3006 CL V LIN FT 407 $32.00 $13,024.00 65 2503.541 24" RC PIPE SEWER DESIGN 3006 CL III LIN FT 54 $34.00 $1,836.00 66 2503.602 CONNECT TO EXISTING STORM SEWER EACH 2 $250.00 $500.00 67 2506.501 CONST DRAINAGE STRUCTURE DESIGN H EACH 0 $1,200.00 $0.00 68 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48 -4020 LIN FT 16 $225.00 $3,600.00 69 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 (2'X3' BOX) EACH 10 $1,800.00 $18,000.00 70 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 2 (POND OCS) EACH 1 $7,500.00 $7,500.00 71 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 3 (MECH. BMP) EACH 1 $3,000.00 $3,000.00 72 2506.602 CASTING ASSEMBLY (CATCHBASIN) EACH 4 1 $500.001 $2,000.00 73 2511.501 RANDOM RIPRAP CLASS III CU YD 20 $75.00 $1,500.00 74 2511.515 GEOTEXTILE FILTER TYPE IV SQ YD 40 1 $4.00 $160.00 Total Schedule B - Galpin Lake Road Storm Sewer Improvements (8' Trail) $110,298.00 + 10% Contingency $11,029.80 Subtotal Schedule B - Galpin Lake Road Storm Sewer Improvements (8' Trail) $121,327.80 + 24% Indirect Cost $29,118.67 Schedule B Total - Galpin Lake Road Storm Sewer Improvements (8' Trail) $150,446.47 Grand Total Galpin Lake Road Trail Improvements (8' Trail) $911,860.60 Opinion of Probable Cost TT, B Project: Galpin Lake Road Trail Improvements Design B1': KAK Project Location: Cite of Shorewood Checked B1': JLS CiteProject lo.: 13-006 ff" B Pro lect l o: 1459 -81 Date: 9/11/2013 Item No. M NDOT Specification No. Description Unit Estimated Total Quantity Estimated Unit Price Estimated Total Cost A. Galpin Lake Road Trail Improvements (6' Trail) 1 2021.501 MOBILIZATION LUMP SUM 1 $17,800.00 $17,800.00 2 2101.501 CLEARING ACRE 0.26 $5,000.00 $1,300.00 3 2101.502 CLEARING TREE 22 $350.00 $7,700.00 4 2101.506 GRUBBING ACRE 0.26 $5,000.00 $1,300.00 5 1 2101.507 GRUBBING TREE 22 $250.00 $5,500.00 6 2101.511 CLEARING AND GRUBBING - SHRUB EACH 5 $50.00 $250.00 7 2101.601 TREE TRIMMING LUMP SUM 1 $2,500.00 $2,500.00 8 2104.501 REMOVE BITUMINOUS PAVEMENT SO YD 1200 $7.00 $8,400.00 9 2104.501 REMOVE GUARD RAIL LIN FT 570 $5.00 $2,850.00 10 2104.501 REMOVE RETAINING WALL LIN FT 50 $15.00 $750.00 11 2104.503 REMOVE BITUMINOUS WALK SO FT 120 $7.00 $840.00 12 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SO YD. 480 $7.00 $3,360.00 13 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 3100 $4.00 $12,400.00 14 2104.521 SALVAGE AND REINSTALL WOODEN FENCE LIN FT 240 $35.00 $8,400.00 15 2104.523 SALVAGE AND REINSTALL SIGN EACH 20 $150.00 $3,000.00 16 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LUMP SUM 1 $1,000.00 $1,000.00 17 2104.618 SALVAGE AND REINSTALL RETAINING WALL SO FT 300 $25.00 $7,500.00 18 2105.501 COMMON EXCAVATION (CV) CU YD. 620 $13.00 $8,060.00 19 2105.507 SUBGRADE EXCAVATION CU YD. 60 $15.00 $900.00 20 2105.522 GRANULAR BORROW (CV) CU YD. 2,460 $18.00 $44,280.00 21 2105.525 TOPSOIL BORROW (LV) CU YD. 360 $18.00 $6,480.00 22 2105.601 DEWATERING LUMP SUM 1 $10,000.00 $10,000.00 23 2105.604 GEOTEXTILE FABRIC TYPE IV SO YD. 500 $3.50 $1,750.00 24 2123.61 STREET SWEEPER (W /PICK -UP BROOM) HOUR 40 $150.00 $6,000.00 25 2211.501 AGGREGATE BASE CLASS 5 (100% CRUSHED) TON 1,290 $20.00 $25,800.00 26 2232.501 MILL BITUMINOUS SURFACE SO YD 500 $7.00 $3,500.00 27 2340.521 IRREGULAR WIDTH PAVING SO YD. 260 $20.00 $5,200.00 28 2357.502 BITUMINOUS MATERAL FOR TACK COAT GALLON 30 $3.50 $105.00 29 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) - ROAD TON 80 $130.00 $10,400.00 30 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) - TRAIL TON 200 $70.00 $14,000.00 31 2360.502 TYPE SP 12.5 NON - WEARING COURSE MIXTURE (2,B) - ROAD TON 20 $130.00 $2,600.00 32 2360.502 TYPE SP 12.5 NON - WEARING COURSE MIXTURE (2,C) - TRAIL TON 200 $70.00 $14,000.00 33 2360.503 3.0" BITUMINOUS DRIVEWAY PAVEMENT SO YD. 480 $35.00 $16,800.00 34 2411.618 CONTRUCT BOULDER RETAINING WALL SO FT 4100 $35.00 $143,500.00 35 2504.602 SPRINKLER SYSTEM REPAIR LUMP SUM 1 $2,000.00 $2,000.00 36 2505.601 UTILITY COORDINATION LUMP SUM 1 $1,500.00 $1,500.00 37 2506.522 ADJUST FRAME AND RING CASTING EACH 2 $500.00 $1,000.00 38 2521.501 6" CONCRETE WALK SO FT 930 $6.00 $5,580.00 39 2531.501 CONCRETE CURB & GUTTER, DESIGN B618 LIN FT 2,300 $12.00 $27,600.00 40 2531.618 TRUNCATED DOMES SO FT 36 $38.00 $1,368.00 41 2554.501 TRAFFIC BARRIER DESIGN B8307 LIN FT 600 $28.00 $16,800.00 42 2554.523 1 END TREATMENT TANGENT TERMINAL EACH 1 2 $2,500.001 $5,000.00 Opinion of Probable Cost TT, B Project: Galpin Lake Road Trail Improvements Design B1': KAK ProjectLoccrtion: Cite of Shorewood Checked B1': TL OteProject l o.: 13 -006 ff" B Pro lect l o: 1459 -81 Date: 9/11/2013 Item No. M NDOT Specification No. Description Unit Estimated Total Quantity Estimated Unit Price Estimated Total Cost 43 2557.501 6' CHAIN LINK FENCE VINYL COATED (BLACK) LIN FT 1,170 $35.00 $40,950.00 44 2557.602 REPAIR DOG FENCE EACH 1 $500.00 $500.00 45 2563.601 TRAFFIC CONTROL LUMP SUM 1 $5,000.00 $5,000.00 46 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT 4600 $1.75 $8,050.00 47 2573.530 STORM DRAIN INLET PROTECTION EACH 17 $125.00 $2,125.00 48 2575.502 SEED MIXTURE 270 POUND 1 110 $3.50 $385.00 49 2575.511 HYDRAULIC SOIL STABILIZER TYPE 5 POUND 1810 $2.00 $3,620.00 50 2575.523 EROSION CONTROL BLANKET CATEGORY 3 SO YD. 1670 $1.75 $2,922.50 51 2575.605 SEEDING (INCL. FERTILIZER) ACRE 0.9 $2,500.00 $2,250.00 Total Schedule A - Galpin Lake Road Trail Improvements (6' Trail) $524,875.50 + 10% Contingency $52,487.55 Subtotal Schedule A - Galpin Lake Road Trail Improvements (6' Trail) $577,363.05 + 24% Indirect Cost $138,567.13 Schedule A Total - Galpin Lake Road Trail Improvements (6' Trail) $715,930.18 B. Galpin Lake Road Storm Sewer Improvements (6' Trail) 52 2104.501 REMOVE SEWER PIPE (STORM) LIN FT 40 $5.00 $200.00 53 2104.509 REMOVE METAL APRON EACH 2 $75.00 $150.00 54 2105.523 GRANULAR FOUNDATION AND /OR BEDDING TON 400 $10.00 $4,000.00 55 2501.501 15" RC PIPE APRON EACH 1 $550.00 $550.00 56 1 2501.501 18" RC PIPE APRON EACH 2 $575.00 $1,150.00 57 2501.501 24" RC PIPE APRON EACH 1 $600.00 $600.00 58 2501.602 TRASH GUARD FOR 15" PIPE APRON EACH 1 $350.00 $350.00 59 2501.602 TRASH GUARD FOR 18" PIPE APRON EACH 4 $375.00 $1,500.00 60 2501.602 TRASH GUARD FOR 24" PIPE APRON EACH 1 1 $400.00 $400.00 61 2502.541 10" PERF PE PIPE DRAIN LIN FT 947 $14.00 $13,258.00 62 2503.541 15" RC PIPE SEWER DESIGN 3006 CL V LIN FT 1163 $30.00 $34,890.00 63 2503.541 18" RC PIPE SEWER DESIGN 3006 CL V LIN FT 360 $32.00 $11,520.00 64 2503.541 24" RC PIPE SEWER DESIGN 3006 CL III LIN FT 54 $34.00 $1,836.00 65 2503.602 CONNECT TO EXISTING STORM SEWER EACH 1 2 $250.00 $500.00 66 2506.501 CONST DRAINAGE STRUCTURE DESIGN H EACH 1 $650.00 $650.00 67 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48 -4020 LIN FT 56 $225.00 $12,600.00 68 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 (2'X3' BOX) EACH $1,800.00 $0.00 69 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 2 (POND OCS) EACH 1 $7,500.00 $7,500.00 70 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 3 (MECH. BMP) EACH 1 $3,000.00 $3,000.00 71 2506.602 CASTING ASSEMBLY (CATCHBASIN) EACH 12 $500.00 $6,000.00 72 2511.501 RANDOM RIPRAP CLASS III CU YD 20 $75.00 $1,500.00 73 1 2511.515 GEOTEXTILE FILTER TYPE IV SQ YD 40 1 $4.00 $160.00 Total Schedule B - Galpin Lake Road Storm Sewer Improvements (6' Trail) $102,314.00 + 10% Contingency $10,231.40 Subtotal Schedule B - Galpin Lake Road Storm Sewer Improvements (6' Trail) $112,545.40 + 24% Indirect Cost $27,010.90 Schedule B Total - Galpin Lake Road Storm Sewer Improvements (6' Trail) $139,556.30 Grand Total Galpin Lake Road Trail Improvements (6' Trail) $855,486.48 #8c MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Hennepin County Capital Improvement Plan — 2014 Bikeway Development Participation Program Meeting Date: September 23, 2013 Prepared by: Paul Hornby Reviewed by: Brad Nielsen Attachments: Resolution Supporting Grant Application Background: In October, 2011, the City approved the Trail Plan Implementation Report (Plan), identifying several proposed trail segments and their segment priorities. The Plan indicates the extension of a trail along Mill Street from the Shorewood south city limits with Chanhassen to the Shorewood north city limits with Excelsior. The Mill Street Trail preliminary design is detailed in the Draft Feasibility Report reviewed by the Planning Commission on September 17, 2013. The Feasibility Report recommends the construction of an 8 -foot wide bituminous trail off - street along the east side of Mill Street (County Highway 82). Mill Street is designated as an arterial roadway on the County Transportation System and currently has a designated on- street trail according to the County Bicycle System Plan. Hennepin County is currently soliciting Applications for the 2014 Bikeway Development Participation Program. The applications are due on October 4, 2013, and staff is requesting the Council demonstrate City support of the proposed trail by Resolution to accompany the grant application. Financial or Budget Considerations: The Mill Street Trail Feasibility Report identifies project opinion of cost to be $699,000. The City CIP currently provides $140,000 for trail construction. The County grant solicitation for Bikeway Development provides up to a 50% match of local funds up to a maximum of $100,000. Recommendation / Action Requested: Staff requests Council approve a Resolution Supporting the Grant Application made to the Hennepin County Capital Improvement program 2014 Bikeway Development Participation Program. Next Steps and Timelines: The County will evaluate applications submitted and notify successful applicants in November, 2013. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 13- A RESOLUTION SUPPORTING THE GRANT APPLICATION MADE TO THE HENNEPIN COUNTY CAPITAL IMPROVEMENT PROGRAM — 2014 BIKEWAY DEVELOPMENT PARTICIPATION PROGRAM WHEREAS, in 2011, the City of Shorewood adopted a Trail Plan Implementation Report and incorporated it into its Comprehensive Plan; and WHEREAS, the Trail Plan Implementation Report identified 3,000 linear feet of bituminous trail from the south Shorewood City limits with Chanhassen to the north Shorewood City limits with Excelsior as a first priority; and WHEREAS, the City Council has included the Mill Street Trail into its Capital Improvements Program and has begun work on project preliminary design (Feasibility Report), with the intention of constricting the sidewalk in 2014; and WHEREAS, the City of Shorewood has submitted a grant application to the Hennepin County Transportation Department for its 2014 Bikeway Development Participation Program; and WHEREAS, the City of Shorewood recognizes the twenty -five (25) percent match requirement for the 2014 Bikeway Participation Program, has identified the matching fiends in the City Capital Improvement Program, and also recognizes the City's obligation for future maintenance of the trail; NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Shorewood supports the grant application for bikeway fiinding under the Hennepin County 2014 Bikeway Participation Program. ADOPTED BY THE CITY COUNCIL OF THE CITY SHOREWOOD this 23rd day of September, 2013. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor #QA MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Smithtown Road Sidewalk Improvements — Additional Work Request Meeting Date: September 23, 2013 Prepared by: Paul Nornby Reviewed by: Attachments: Work Orders 1, 2, and 3, Resolution Approving Work Orders 1, 2, and 3. Background: On May 28, 2013, the City Council accepted bids and awarded the Smithtown Road Sidewalk Improvement project to Chard Tiling and Excavating, Inc. (Chard). During the progression of construction of the storm sewer, it was realized that redesign of the storm sewer was necessary to avoid some existing underground utilities, connect to existing storm sewer other than originally planned, and connect existing draintile of various size and depth along the roadway at various locations. As a result of these modifications, additional out of scope construction work was necessary to construct the drainage system. Chard has submitted several work orders detailing the additional work items which have been reviewed by staff and MnDOT with regard to the work scope and additional costs, and recommend approval. MnDOT reviews all work orders, change orders, and supplemental agreements on State funded projects. Financial or Budget Considerations: The project construction contract as bid was awarded by the Council in the amount of $1,070,672.75. Work Orders 1, 2, and 3 are in the total amount of $25,169.79 summarized as follows: • Work Order 1 - $5,411.38 • Work Order 2 - $11,645.66 • Work Order 3 - $8,112.75 This additional work item will increase the contract amount to $1,095,842.54, approximately 2.4 %. There are other work orders that are currently in process for similar storm drainage revision additional work items that are anticipated to be less than the total amount requested for Work Orders 1, 2, and 3. Recommendation / Action Requested: Staff recommends approval of the enclosed Resolution Approving Work Orders 1, 2, and 3. Payment for these work orders will be made under payment request 3 at the first meeting of the Council in October. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Mn/DOT TP- 2460 - 0112 -10 SHEET OF SHEETS State of Minnesota ® Department of Transportation WORK ORDER - MINOR EXTRA WORK # 1 Contractor: Chard Tiling & Excavating, Inc. State Project No.216- 101 -004 Address: 26239 State Hwy 25, Belle Plaine, MN 56011 Federal Project No. Job Location: Smithtown Road, Shorewood MN Contract No. In accordance with Standard Specifications 1103 and 1403, you are hereby authorized and instructed to do the work described herein. The Contract Documents included the removal of an existing storm sewer system and the installation of a new storm sewer system along Smithtown Road. During construction operation the Contractor found several unidentified buried culvers, drain tiles and phone ducts which caused the Engineer to modify the storm sewer design and layout. The Engineer directed the Contractor to Remove the existing buried culverts, cut additional holes into the Manholes to accomidate the drain tiles and provide bends in the pipe to work around the phone ducts. The Contractor agreed to perform the work but asked to be compensated for the additional labor and materials necessary to perform these operations. The Engineer agreed this constituted extra work, Payment for this work will be as outlined in the estimate quantity tabulation which is listed below, which includes all mobilization, labor, materials, disposal, equipment cost and Prime Contractor mark up where applicable Increased Items Item No. Description Unit Unit Price Estimated Quantity Amount *2104.501 Remove Sewer Pie (Storm) Lin. Ft. $2.75 30 $82.50 2501.511 15" CM Pipe Culvert Lin. Ft. $34.00 30 $1,020.00 2501.515 15" CM Pipe Apron Each $136.00 2 $272.00 Modify Manholes 5009, 5013, 5014, 5016, 5018, 5022, & 5032 Lum p Sum $1,262.00 1 $1,262.00 Modify Manholes 5020, 5021, 5027, 5026, 5028, 5029 & 5030 Lump Sum $1,423.00 1 $1,423.00 Modify Manholes 5011, 5014, 5033A Lump Sum $1,351.88 1 $1,351.88 TOTAL $5,411.38 Contract Amount is increased by: $5,411.38 O.K. Mn /DOT O.C.I.C. TES 08/28/13 * Required for Work Orders that exceed $25,000.00 ** Required if work funded wholly or in part by a Local Agency * ** Recommendation for Approval Original to Project File Copy to Contractor, Construction and Innovative Contracting (submit with Final); Copy to Local Agency and MN/DOT Municipal Agreement Unit if funded wholly or in part by Local Agency Funds Mn/DOT TP- 2460 - 0112 -10 SHEET OF SHEETS State of Minnesota - Department of Transportation WORK ORDER - MINOR EXTRA WORK # 2 Contractor: Chard Tiling & Excavating, Inc. State Project No.216- 101 -004 Address: 26239 State Hwy 25, Belle Plaine, MN 56011 Federal Project No. Job Location: Smithtown Road, Shorewood MN Contract No. In accordance with Standard Specifications 1103 and 1403, you are hereby authorized and instructed to do the work described herein. The Contract Documents included the removal of an existing storm sewer system and the installation of a new storm sewer system along Smithtown Road. During construction operation the Contractor found several unidentified buried culvers, drain tiles and phone ducts which caused the Engineer to modify the storm sewer design and layout. The Engineer directed the Contractor to remove the existing buried culverts, cut additional holes into the Manholes to accommodate the drain tiles and provide bends in the pipe to work around the phone ducts. The Contractor agreed to perforin the work but asked to be compensated for the additional labor and materials necessary to perform these operations. The Engineer agreed this constituted extra work. Payment for this work will be as outlined in the estimate quantity tabulation which is listed below, which includes all mobilization, labor, materials, disposal, equipment cost and Prime Contractor mark up where applicable Increased Items Item No. Description Unit Unit Price Estimated Quantity Amount *Assistant District Engineer Modify Manhole 5043 and Storm Sewer Station 124 +00 — 125 +00 Lump Sum $4,638.34 1 $4,638.34 Modify Manholes 5039, 5040B & 5041 Lump Sum $3,283.32 1 $3,283.32 Modify Manholes 5044, 5046A & 5049 and Driveway Culvert Lump Sum $3,724.00 1 $3,724.00 TOTAL $11,645.66 Contract Amount is increased by: $11,645.66 O.K. Mn /DOT O.C.I.C. TES 08/30/13 MnDOT Estimating has approved this Work Order Contract time is: Increased by nWorkin4 Days ❑Calendar Days MNot changed Signature Date Project Engineer /Supervisor Contractor Authorized Representative *Assistant District Engineer * *Local Agency ** *Consultant Contract Administrator * Required for Work Orders that exceed $25,000.00 ** Required if work funded wholly or in part by a Local Agency * ** Recommendation for Approval Original to Project File Copy to Contractor, Construction and Innovative Contracting (submit with Final); Copy to Local Agency and MN /DOT Municipal Agreement Unit if funded wholly or in part by Local Agency Funds Mn /DOT TP- 2460- 0112 -10 SHEET OF SHEETS State of Minnesota - Department of Transportation WORK ORDER - MINOR EXTRA WORK # 3 Contractor: Chard Tiling & Excavating, Inc. State Project No.216- 101 -004 Address: 26239 State Hwy 25, Belle Plaine, MN 56011 Federal Project No. Job Location: Smithtown Road, Shorewood MN Contract No. In accordance with Standard Specifications 1103 and 1403, you are hereby authorized and instructed to do the work described herein. The Contract Documents included the removal of an existing storm sewer system and the installation of a new storm sewer system along Smithtown Road. During construction operation the Contractor found several unidentified buried culverts, drain tiles and phone ducts which caused the Engineer to modify the stone sewer design and layout. The Engineer directed the Contractor to remove the existing buried culverts, cut additional holes into the Manholes to accommodate the drain tiles and provide bends in the pipe to work around the phone ducts. The Contractor agreed to perform the work but asked to be compensated for the additional labor and materials necessary to perform these operations. The Engineer agreed this constituted extra work. Payment for this work will be as outlined in the estimate quantity tabulation which is listed below, which includes all mobilization, labor, materials, disposal, equipment cost and Prime Contractor mark up where applicable Increased Items Item No. Description Unit Unit Price Estimated Quantity Amount *Assistant District Engineer Modify Storm Sewer Station 136 +20 — 145 +22 Lum Sum $2,761.70 1 $2,761.70 Modify Manholes 5035, 5036, 504913, 5050 Lump Sum $1,905.50 1 $1,905.50 Modify 18" PVC Storm Pipe To Go Over Phone Duct Station 143 +75 Lump Sum $3,445.55 1 $3,445.55 TOTAL $8,112.75 Contract Amount is increased by: $8,112.75 Group: Local Funding — Smithtown Rd MnDOT Estimating has approved this Work Order Contract time is: Increased by ❑Working Days ❑Calendar Days ®Not changed Signature Date Project Engineer /Supervisor Contractor Authorized Representative *Assistant District Engineer * *Local Agency * * *Consultant Contract Administrator Required for Work Orders that exceed $25,000.00 * * Required if work funded wholly or in part by a Local Agency * ** Recommendation for Approval OK MN/Dot Estimating EDF 9 -13 -13 Original to Project File Copy to Contractor, Construction and Innovative Contracting (submit with Final); Copy to Local Agency and MN/DOT Municipal Agreement Unit if funded wholly or in part by Local Agency Funds CITY OF SHOREWOOD RESOLUTION NO. 13- A RESOLUTION APPROVING WORK ORDERS 1, 2, AND 3 FOR SMITHTOWN ROAD SIDEWALK IMPROVEMENTS SAP 216 - 101 -004 CITY PROJECT 13 -04 WHEREAS, the City of Shorewood Council awarded the contract for the constriction of sidewalk along the southerly side of Smithtown Road from the City boundary with Victoria to the Lake Minnetonka (LRT) Regional Trail (approximately 10,000 feet in length) to Chard Tiling and Excavating, Inc. of Belle Plaine, Minnesota; and WHEREAS, the Capital Improvement Plan provides $1,200,000 for the improvement project; and WHEREAS, Work Orders 1, 2, and 3, are necessary to constrict the storm drainage system and associated work; and WHEREAS, Work Orders 1, 2, and 3will increase the project constriction costs in the amount of $25,169.79, from the original contract amount $1,070,672.75 to $1,095,842.54; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: Work Orders 1, 2, and 3 in the total amount of $25,169.79 is hereby approved. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 23rd day of September, 2013. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor #9B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Excelsior Boulevard Trail and Retaining Wall — MnDOT Cooperative Construction Agreement — MCES Project No. 802850 Meeting Date: September 23, 2013 Prepared by: Paul Hornby Attachments: MnDOT DRAFT Cooperative Construction Agreement, Proposed Improvements Plans, Resolution Background: The City Council adopted Resolution 13 -026, A Resolution Approving Metropolitan Council Land Acquisition, Design, Construction and Cooperation Agreement for the Excelsior Area Improvements, Metropolitan Council Environmental Services (MCES) Project 802850. This MCES project is for the construction of a redundant interceptor forcemain in the cities of Excelsior, Greenwood and Shorewood. As part of the project, the MCES invited the City of Shorewood to construct City improvements as a cooperative construction effort with their project. The City did accept the MCES invitation to include projects, including a trail extension along the south side of Excelsior Boulevard from Manor Road to Barrington Way. The construction of this trail requires a retaining wall to support embankment of TH 7. A portion of the trail and the retaining wall are located within MnDOT right of way and MnDOT requires the City to enter into a Cooperative Construction Agreement to construct and maintain permanent City improvements within their right of way. Highlights of the agreement include: • Limited right to occupy the State right of way to construct the improvements and occupy the right of way. • The State retains ownership of the improvements to their right of way • The City oversees construction of the improvements and notifies MnDOT 5 days in advance of the intent to begin construction of the improvements • The City is required to provide certification documents pertaining to the materials and construction of the improvements • The City is required to furnish record plans of the constructed improvements • The City is required to maintain the constructed improvements • The City is required to accept full and total responsibility, obligations and liabilities of the constructed improvements without cost or expense to the State Financial or Budget Considerations: The City will assume all maintenance responsibilities and associated costs for the trail and retaining wall constructed in MnDOT right of way. The Agreement states MnDOT will have ownership of the improvements. Recommendation / Action Requested: Staff has reviewed the Agreement and requests Council adopt a Resolution Approving the Agreement in order to construct the trail and retaining wall portions that lie within MnDOT right of way. The Agreement is necessary if Council intends to construct the improvements in whole or partially within MnDOT right of way. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Mn /DOT Contract No: 04653 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION And CITY OF SHOREWOOD COOPERATIVE CONSTRUCTION AGREEMENT Control Section (C.S.): Trunk Highway Number (T.H.): 2706 Original Amount Encumbered $0.00 This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and City of Shorewood acting through its City Council ( "City "). Recitals 1. The City desires to construct a modular block retaining Nvall and bituminous trail/walkway along Excelsior Boulevard between Manor Road and Barrington Way and adjacent to Trunk Highwa -,T No. 7; and 2. The modular block retaining Nvall and bituminous trail/Nvalkway construction is part of the Excelsior Area SeNver Improvements Project, administered by Metropolitan Council Environmental Services ( "MCES "), and designated as Metropolitan Council Environmental Services Project No. 802850; and 3. A portion of the modular block retaining Nvall and bituminous trail /wallcwa -,T along Excelsior Boulevard Nvill be constructed on the trunk highway right -of -N ay; and 4. The State Neill allow the City to construct that portion of the modular block retaining Nvall and bituminous trail/wallcwa -,T on trunk highway right- of -Nvay, and the City Nvill be responsible for all maintenance, repair and replacement of the Nvall and trail/walkway, at no cost or expense to the State; and 5. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements Nvith and cooperate Nvith any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. Agreement 1. Term of Agreement; Survival of Terms; Plans 1.1. Effective date. This Agreement Nvill be effective on the date the State obtains all signatures required by Minnesota Statutes § 16C.05, subdivision 2. 1.2. Expiration date. This Agreement Nvill expire when all obligations have been satisfactorily fulfilled. 1.3. Vurvival of terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning NN-ill survive the expiration or termination of this Agreement, including, Nvithout limitation, the folloN ing clauses: 2.4. State ON- mership of Improvements; 5. Maintenance by the City; 8. Liability; Worker Compensation Claims; Insurance; 10. State Audits; 11. Government Data Practices; 12. Governing Law; Jurisdiction; Venue; and 14. Force Majeure. 1.4. Plans, Specifications, Special PMi isions. Plans, shop draNvings, specifications and special provisions for the modular block retaining Nvall and trail/walkway to be constructed under this agreement are on file in the office of the City's Engineer and incorporated into this Agreement by reference. ( "Project Plans ") 2. Right -of -Way Use 2.1. Limited Right to Occupy. The State grants to the City (and its contractors and consultants) the right to occupy trunk highway right- of -Nvay as necessary to perform the N ork described in the Project Plans. This right is limited to the purpose of constructing the modular block retaining Nvall and bituminous trail/Nvallcway, and administering such construction, and may be revoked by the State at any time, Nvith or -1- Mn /DOT Contract No: 04653 Nvithout cause. Cause for revoking this right of occupancy includes, but is not limited to, breaching the terms of this or any other agreement (relevant to this project) Nvith the State, failing to provide adequate traffic control or other safety measures, failing to perform the construction properly and in a timely manner, and failing to observe applicable environmental laws or terms of applicable permits. The State Neill have no liability to the City (or its contractors or consultants) for revoking this right of occupancy. 2.2. State Access; Suspension of Work; Remedial Measures. The State's District Engineer or assigned representative retains the right to enter and inspect the trunk highwa -,T right- of -Nvay (including the construction being performed on such right -of -way) at any time and Nvithout notice to the City or its contractor. If the State determines (in its sole discretion) that the construction is not being performed in a proper or timely manner, or that environmental laws (or the terms of permits) are not being complied Nvith, or that traffic control or other necessary safety measures are not being properly implemented, then the State may direct the City (and its contractor) to take such remedial measures as the State deems necessary. The State may require the City (and its contractors and consultants) to suspend their operations until suitable remedial action plans are approved and implemented. The State Neill have no liability to the City (or its contractors or consultants) for exercising its rights under this provision. 2.3. Traffic Control; Worker Safety. While the City (and its contractors and consultants) are occupying the State right- of -Nvay, they must comply Nvith the approved traffic control plan, and Nvith applicable provisions of the Work Zone Field Handbook (http: / /N -,-NN-NN-. dot. state. mn. us/ trafficeng /N- ,orlczone /index.html). All City, contractor, and consultant personnel occupying the State's right- of -Nvay must be provided Nvith required reflective clothing and hats. 2.4. State Ownership of Improvements. The State Nvill retain oN -,nership of its trunk highwa -,T right- of- Nvay, including any improvements made to such right- of -Nvay under this Agreement, unless othenvise noted. The Nvarranties and guarantees made by the City's contractor Nvith respect to such improvements (if any) Nvill flow to the State. The City Nvill assist the State, as necessary, to enforce such Nvarranties and guarantees, and to obtain recovery from the Citv's consultants, and contractor (including its sureties) for non - performance of contract Nvork, for design errors and omissions, and for defects in materials and Nvorkmanship. Upon request of the State, the City Nvill undertake such actions as are reasonably necessary to transfer or assign contract rights to the State and to permit subrogation by the State Nvith respect to claims against the City's consultants and contractors. 3. Construction and Inspection 3.1. Wall and Trail Construction. The City Nvill perform modular block retaining Nvall and bituminous trail/wallcwa -,T construction along Excelsior Boulevard and adjacent to Trunk Highwa -,T No. 7 according to the Project Plans. 3.2. Direction, Vupeii ision and Inspection of Construction A. The modular block retaining Nvall and bituminous trail/wallcwa -,T construction Nvill be under the direction of the City and under the supervision of a registered professional engineer; however, said construction Nvill be open to inspection by the State District Engineer's authorized representatives. The City Nvill give the State Aid Engineer at Roseville five days' notice of its intention to start the Nvall and trail /walkway construction. B. Responsibility for the control of materials for the contract construction Nvill be on the City and its contractor and Nvill be carried out according to Specifications No. 1601 through and including No. 1609 in the State's current "Standard Specifications for Construction ". 3.3. Plan Changes. All changes in the modular block retaining Nvall and bituminous trail /wallcwa -,T construction and all addenda, change orders and supplemental agreements entered into by the City and its contractor for the Nvall and trail/Nvalkwav construction must be approved in Nvriting by the State District Engineer's authorized representative. -2- Mn /DOT Contract No: 04653 3.4. Compliance with Laws, Ordinances, Regulations. The City Nvill comply and cause its contractor to comply Nvith all Federal, State and Local laws, and all applicable ordinances and regulations. 3.5. Construction Documents Furnished by the City. The City Nvill keep records and accounts that enable it to provide the State, when requested, Nvith the folloNving: A. Copies of all modular block retaining Nvall and bituminous trail/Nvallcway construction contract change orders and supplemental agreements. B. A certification form, provided by the State, signed by the City's Engineer in charge of the contract construction attesting to the folloNving: i. Satisfactory performance and completion of all modular block retaining Nvall and bituminous traiUwallcwa -,T construction according to the Project Plans. ii. Acceptance and approval of all materials furnished for the contract construction relative to compliance of those materials to the State's current "Standard Specifications for Construction ". C. Copies, certified by the City's Engineer, of material sampling reports and of material testing results for the materials furnished for the modular block retaining Nvall and bituminous trail /Nvalkway construction. D. A copy of the "as built" plan for the modular block retaining Nvall and bituminous trail /Nvallcway construction. 4. Right -of -Way; Easements; Permits 4.1. The City Nvill, without cost or expense to the State, obtain all rights -of -N ay, easements, construction permits and any other permits and sanctions that may be required in connection Nvith the modular block retaining Nvall and bituminous trail /Nvallcwav construction. 4.2. The City Nvill comply Nvith Minnesota Statutes § 216D.04, subdivision 1(a), for identification, notification, design meetings and depiction of utilities affected by the contract construction. 5. Maintenance by the City Upon completion of the project, the City I ll provide the following without cost or expense to the State: 5.1. Bituminous Trail/Walkway. Maintenance and ownership of the bituminous construction along Excelsior Boulevard, including any concrete pedestrian ramps. Maintenance includes, but is not limited to, snow, ice and debris removal, patching, crack repair, pavement and panel replacement, moNving, trimming, signing, pavement markings, and any other maintenance activities according to accepted City maintenance practices necessary to perpetuate the bituminous trail/wallcwa -,T in a safe and usable condition. 5.2. Modular Block Retaining Wall. Maintenance and ownership of the modular block retaining Nvall construction along Excelsior Boulevard. Maintenance includes repair and replacement of the Nvall; repair of any damage to the T.H. 7 inslope caused by the construction, repair or failure of the Nvall; and any other maintenance activities according to accepted City maintenance practices necessary to perpetuate the Nvall in a safe, usable and aesthetically acceptable condition. 5.3. Future Responsibilities. Upon completion of the modular block retaining Nvall and bituminous traiUwallcwa -,T construction, the City Nvill accept full and total responsibility and all obligations and liabilities arising out of or by reason of the use, operation, maintenance, repair and reconstruction of the modular block retaining Nvall and bituminous and all of the facilities constructed as part of this Agreement, Nvithout cost or expense to the State. Mn /DOT Contract No: 04653 6. Authorized Representatives Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give and receive any notice or demand required or permitted by this Agreement. 6.1. The State's Authorized Representative Nvill be: Name /Title: Marvanne Kelly - Sonnek, Municipal Agreements Engineer (or successor) Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155 Telephone: (65 1) 366 -4634 E -Mail: man -anne.kellysonnek!a;state.mn.us 6.2. The City's Authorized Representative Nvill be: Name /Title: Paul Hornby, City Engineer (or successor) Address: WSB & Associates, 477 Temperance Street, ST. Paul, MN 55101 Telephone: (651)286 -8453 E -Mail: engineeraci.shorewood.mn.us 7. Assignment; Amendments; Waiver; Contract Complete 7.1. Assignment. Neither party may assign or transfer any rights or obligations under this Agreement Nvithout the prior consent of the other party and a written assignment agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 7.2. Amendments. Any amendment to this Agreement must be in writing and Neill not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 7.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not Nvaive the provision or the party's right to subsequently enforce it. 7.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and the City. No other understanding regarding this Agreement, Nvhether written or oral, may be used to bind either party. 8. Liability; Worker Compensation Claims; Insurance 8.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and Nvill not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City. NotNvithstanding the foregoing, the City Nvill indemnIA-, hold harmless, and defend (to the extent permitted by the Minnesota Attorney General) the State against any claims, causes of actions, damages, costs (including reasonable attorneys fees), and expenses arising in connection Nvith the project covered by this Agreement, regardless of Nvhether such claims are asserted by the City's contractor(s) or consultant(s) or by a third party because of an act or omission by the City or its contractor(s) or consultant(s). 8.2. Each party is responsible for its oN -,n employees for any claims arising under the Workers Compensation Act. 8.3. The City may require its contractor to earn- insurance to cover claims for damages asserted against the Cites contractor. 9. Nondiscrimination Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are considered part of this Agreement. -4- Mn /DOT Contract No: 04653 10. State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the City s books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor or Legislative Auditor, as appropriate, for a minimum of six Nears from the end of this Agreement. 11. Government Data Practices The City and State must comply Nvith the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the City or the State. 12. Governing Law; Jurisdiction; Venue Minnesota law governs the validity, interpretation and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court Nvith competent jurisdiction in Ramsey City, Minnesota. 13. Termination This Agreement may be terminated by mutual agreement of the parties or by the State for insufficient funding as described below. 14. Force Majeure Neither party Nvill be responsible to the other for a failure to perform under this Agreement (or a delay in performance), if such failure or delay is due to a force maj eure event. A force maj eure event is an event beyond a party's reasonable control, including but not limited to, unusually severe Nveather, fire, floods, other acts of God, labor disputes, acts of Nvar or terrorism, or public health emergencies. [The remainder of this page has been intentionally left blank] -5- Mn /DOT Contract No: 04653 CITY OF SHOREWOOD DEPARTMENT OF TRANSPORTATION The undersigned certify that they have lawfully Approved executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions or ordinances. BST: Bv: Title: Date: Bv: Title: Date: (District Engineer) Date: COMMISSIONER OF ADMINISTRATION ma Date: (With delegated authority) INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. -6- q FENCE S' LOW PERMEABLE SOIL NOTES, O PAY LIMITS OF STRUCTURAL EXCAVATION IS INCIDENTAL TO WALL CONSTRUCTION. ACTUAL EXCAVATION SLCPE IS DETERMINED BY OSHA REGULATIONS AN 1N-SITU SCILS, EXCAVATION BEYOND 'LIM17S OF STRUCTURAL EXCAVATION' AT CONTRACTOR'S EXPENSE. O2 INSPECT EXCAVATION SLOPES FDA ACTIVE SEEPAGE AND PLACE ADDITIONAL GRAINS WHERE SEEPAGE OCCURS AS DIRECTED BY THE ENGINEER. O PLACE DRAIN AT BOTTOM OF REINFORCED SOIL IF PIPE CAN BE SLOPED TO OUTLET. 00 NOT OUTLET ONTO SIDEWALK, ® 4- THERMOPLASTIC PERFORATED PIPE, MN /DOT SPEC. 3245, WRAP WITH TYPE 1 GEOTEXTILE. MN /00T SPEC. 3733 (TYP.) INSTALLATION AS PER MN /OGT SPEC. 2502. O5 REFER TO PLAN & ELEVATION DRAWINGS FOR OUTLET LOCATIONS. © THE CONTRACTOR SHALL HAVE THE OPTION TO USE SOILS OTHER THAN IN -SITU SOILS FOR SACKFTLL BEHIND 714E WALLS, IF 07HER MATERIALS ARE USED IT SHALL MEET MN /DOT SPEC. 2149.282 AND SHALL BE CONSIDERED INCIDENTAL TO THE MODULAR BLOCK RETAINING WALL. O LEVELING PAD SHALL BE INCIDENTAL TO MODULAR BLOCK WALL MM /DOT SPEC 3149.2H O SIGNAL BASE FOR POLE °3 (SIGNAL SYSTEM '8') SHALL BE DRILLED PRIOR TO WALL CONSTRUCTION O9 CONTRACTOR SHALL PROVIDE THE WALL DESIGN AND SHOP DRAWINGS FOR VERIFICATION TO THE OWNER. DESIGN SHALL BE COMPLETED BY AN ENGINEER LICENSED IN THE 51 ATE OF MINNESOTA. T •: I� I z• 1� 7q i FULL BLOCK 15 FULL BASE BIILffO''CK FULL TOP BLOCK T HALF CLOCK I�(a�JsR� (RUSERMR 90 CORNER T�I1s'. `21�T1� HALF TOP BLOCK RETAINING WALL BLOCK TYPES (RWB) NOT TO SCALE 6• 45 6' 39 24 •--I� FULL ASE BLOC UNREINFORCEO EMBEDMENT DEPTH CONCRETE 2' MINIMUM OR CRUSHED STONE LEVELING PAD, X24' CENTER ON PAD NOTES, 1. LEVELING PAD SHOULD BE AS SPECIFIED BY THE ENGINEER IN PROJECT PLAN SET - 2. THE WIDTH OF THE LEVELING PAD MUST BE EXTENDED 6• (MIN IMUMI IN BACK OF THE BASE BLOCK. AS A RESULT, THE TYPICAL WIDTH CF THE LEVELING WOULD BE 36•. 3. WHEN SETTING THE BASE BLOCK AND-CHFCKI14G FOR LEVEL FROM FRONT TO BACK, 17 IS RECOMMENDED THAT THE BACK LUCE OF THE BLOCK BE ABOUT•' BELOW THE FRONT EDGE OF THE BLOCK. 4. COMPACTION TO THE SPECIFIED EMBEDMENT DEPTH SMALL BE CONE IN FRONT OF THE BASE BLOCK BEFORE COMPACTION IS DONE BEHI NO THE BASE BLOCK. THIS REDUCES THE CHANCE THAT COMPACTION BEHIND THE BASE BLOCK WILL ROLL THE BASE BLOCK FORWARD. 5. SEE BLOCK SPECIFICATION & INSTALLATION INSTRUCTIONS FOR MORE DETAILS - TYPICAL BASE BLOCK PLACEMENT NOT 70 SCALE 3/1 SLOPE, NO SURCHARGE, 28' SOIL, 45" BASE BLOCK 3 r STONE E UNFUNFORCED CONCRETE OR CRUSHED STONE LEVELING PAD 7YPICALMAXIMUM GRAVIttWALL HEIGHTS TABLE TOP OF WA KEYASSUMUMPTIONS REGARDING (A) DEFrH OF BASE BLOCK. (8) SURCHARGE,ANO(C) SLOPE SOILIAFE- CIAY26' MOOULAR BLOCKS SOLTYPE= SAN03o' L�J REFER TO DETFlILS FOR OIMENSI ONS j rcS S 12' -O' 45' DEEP DLDCKS, Nm SIIIi[HAflGE, all TOP SLOPE TYPE 1 GEOTE%TILE \ FABfl IC VWALL BATTER C� 6'-B• B'.0' z COARSE FILTER AGGREGATE 2' MINIMUM EMBEDMENT ISEE 91-4' SPEC. 3149 -214 \ RETAINING LN ALL SHEET) Wl (D®(�)Q 61-B' 39' DEEP BLOCKS. 252 PSF SURCHARGE. NO TOP SLOPE O FRONT FACE GRACE 6' -I' WALL EXCAVATION (ING BA FILL SHALL BE 5'-4' 5'-4' CONSIDERED INCIDENTAL TO MODULAR BLOCK WALL 24' DEEP OLD CI(S, NO SURCHARGE. 3/I TOP SLOPE n CONSTRUCTION ?Z 24' DEEP BLOCKS, 250 REF SutARGE, NO TOP SLOPE O 2',8' 2'-B' 4� UNREINFORCED CONCRETE OR CRUSHED STONE i LEVELING PAU, CENTER ON PAD TYPICAL MODULAR BLOCK RETAINING WALL DETAIL NOT TO SCALE NOTES, O PAY LIMITS OF STRUCTURAL EXCAVATION IS INCIDENTAL TO WALL CONSTRUCTION. ACTUAL EXCAVATION SLCPE IS DETERMINED BY OSHA REGULATIONS AN 1N-SITU SCILS, EXCAVATION BEYOND 'LIM17S OF STRUCTURAL EXCAVATION' AT CONTRACTOR'S EXPENSE. O2 INSPECT EXCAVATION SLOPES FDA ACTIVE SEEPAGE AND PLACE ADDITIONAL GRAINS WHERE SEEPAGE OCCURS AS DIRECTED BY THE ENGINEER. O PLACE DRAIN AT BOTTOM OF REINFORCED SOIL IF PIPE CAN BE SLOPED TO OUTLET. 00 NOT OUTLET ONTO SIDEWALK, ® 4- THERMOPLASTIC PERFORATED PIPE, MN /DOT SPEC. 3245, WRAP WITH TYPE 1 GEOTEXTILE. MN /00T SPEC. 3733 (TYP.) INSTALLATION AS PER MN /OGT SPEC. 2502. O5 REFER TO PLAN & ELEVATION DRAWINGS FOR OUTLET LOCATIONS. © THE CONTRACTOR SHALL HAVE THE OPTION TO USE SOILS OTHER THAN IN -SITU SOILS FOR SACKFTLL BEHIND 714E WALLS, IF 07HER MATERIALS ARE USED IT SHALL MEET MN /DOT SPEC. 2149.282 AND SHALL BE CONSIDERED INCIDENTAL TO THE MODULAR BLOCK RETAINING WALL. O LEVELING PAD SHALL BE INCIDENTAL TO MODULAR BLOCK WALL MM /DOT SPEC 3149.2H O SIGNAL BASE FOR POLE °3 (SIGNAL SYSTEM '8') SHALL BE DRILLED PRIOR TO WALL CONSTRUCTION O9 CONTRACTOR SHALL PROVIDE THE WALL DESIGN AND SHOP DRAWINGS FOR VERIFICATION TO THE OWNER. DESIGN SHALL BE COMPLETED BY AN ENGINEER LICENSED IN THE 51 ATE OF MINNESOTA. T •: I� I z• 1� 7q i FULL BLOCK 15 FULL BASE BIILffO''CK FULL TOP BLOCK T HALF CLOCK I�(a�JsR� (RUSERMR 90 CORNER T�I1s'. `21�T1� HALF TOP BLOCK RETAINING WALL BLOCK TYPES (RWB) NOT TO SCALE 6• 45 6' 39 24 •--I� FULL ASE BLOC UNREINFORCEO EMBEDMENT DEPTH CONCRETE 2' MINIMUM OR CRUSHED STONE LEVELING PAD, X24' CENTER ON PAD NOTES, 1. LEVELING PAD SHOULD BE AS SPECIFIED BY THE ENGINEER IN PROJECT PLAN SET - 2. THE WIDTH OF THE LEVELING PAD MUST BE EXTENDED 6• (MIN IMUMI IN BACK OF THE BASE BLOCK. AS A RESULT, THE TYPICAL WIDTH CF THE LEVELING WOULD BE 36•. 3. WHEN SETTING THE BASE BLOCK AND-CHFCKI14G FOR LEVEL FROM FRONT TO BACK, 17 IS RECOMMENDED THAT THE BACK LUCE OF THE BLOCK BE ABOUT•' BELOW THE FRONT EDGE OF THE BLOCK. 4. COMPACTION TO THE SPECIFIED EMBEDMENT DEPTH SMALL BE CONE IN FRONT OF THE BASE BLOCK BEFORE COMPACTION IS DONE BEHI NO THE BASE BLOCK. THIS REDUCES THE CHANCE THAT COMPACTION BEHIND THE BASE BLOCK WILL ROLL THE BASE BLOCK FORWARD. 5. SEE BLOCK SPECIFICATION & INSTALLATION INSTRUCTIONS FOR MORE DETAILS - TYPICAL BASE BLOCK PLACEMENT NOT 70 SCALE 3/1 SLOPE, NO SURCHARGE, 28' SOIL, 45" BASE BLOCK 3 r STONE E UNFUNFORCED CONCRETE OR CRUSHED STONE LEVELING PAD 7YPICALMAXIMUM GRAVIttWALL HEIGHTS TABLE MAXIMUM TOTAL GRAVITY WALL HEIGHT KEYASSUMUMPTIONS REGARDING (A) DEFrH OF BASE BLOCK. (8) SURCHARGE,ANO(C) SLOPE SOILIAFE- CIAY26' 3CRTYPE= SILTS 2e' SOLTYPE= SAN03o' 45• DEEP SLOCKS, NO SURCHARGE, NO TOP SLOPE 9'-4• 10'-B' 12' -O' 45' DEEP DLDCKS, Nm SIIIi[HAflGE, all TOP SLOPE 8'0' 45' DEEP BLOCKS. 250 PSF SURCHARGE. NO TOP SLOPE 6'-B• B'.0' 8' -0' 34'OEEP BLOCKS, NO SURCHARGE, NO TOP SLOPE 81-0' 91-4' 9`4' 39' DEEP BLOCKS, NO SURCHARGE, 3/1 TOP SLOPE 5•-4• 61-8• 61-B' 39' DEEP BLOCKS. 252 PSF SURCHARGE. NO TOP SLOPE 6' -8' 1 "0' 6' -I' 24' DEEP BLOCKS, NO SURCHARGE, NO TOP SLOPE 5'-4' 5'-4' 1-4• 24' DEEP OLD CI(S, NO SURCHARGE. 3/I TOP SLOPE 2' -8' 4' -0' 24' DEEP BLOCKS, 250 REF SutARGE, NO TOP SLOPE 2'-B' 2',8' 2'-B' CRITICAL ASSUMPTIONS, I.IT IS ASSUMED THAT THE 250 PSF SURCHARGE IS LOCATED 3' -0' INWARD FROM THE FACE OF THE BLOCK, 2.IT IS ASSUMED THAT THE 3/1 TOP SLOPE 15 OFF THE FACE OF THE WALL (NOT THE BACK OF TH'c BASE BLOCKI. 3,IT IS ASSUMED THAT THE EMBEDMENT DEPTH IS 10 PERCENT OF THE TOTAL WALL HEIGHT. 4.MAXIMUM WALL HEIGHT MAY VARY DEPENOING ON THE TVPE OF LEVELING PAD USED. ALWAYS SPECIFY WHICH TYPE IS BEING USEC- 5.M1NiMUM FACTORS OF SAFETY ARE 1.5 FOR SLIDING, 1.5 FOR OVERTURNING AND 2.0 FOR BEARING CAPACITY. TYPICAL MAXIMUM GRAVITY WALL HEIGHTS NOT TO SCALE 802850 RM IORAMIMPROMMS RT2 13P093 RETAINING WALL (SHGREWGOO) 205GRTOOD2 EXauTOR, GREENWOOD, 51 --ADD MINNESOTA 57.171 F NOTES: 1. A CONCPEIESIDEWAWKSWTTH IND0.IVEWAYSSHAILMATGITHEAD]AC —M PRONTHICMN -IFTHE DRIVEWAY DOES NOT HAVE AN APRON, THE SIDEWALK SHALL BE Y' THICK CONCRETE 2. SEEDETAIL STSINAPPE MSOFTHESPECIF ICATIONFORCOMMENTIALDRN AYCONSi CNON 3. SEEDETAILST-61NAP1 FOR C COMMERCIAL DGFICATIONFTH COMMSIDEWAKADJACENTTQ UCK OF REFER TO DETAIL ST -11 FORCOMMERCIAL DRNEW0.YS Wi17i TRA1L /SIDEWAL'(AD]A[ENFTO BACK OF CUR& 4. DROP THE HACK OF CURB AT ALL DRIVEWAYS. GRAVELDRNEWAY °- PATCH, W THICK GAS. I _ — J 5 AGGR,BASE RMCNTIALDMEWAY APRON (TP) / / I � / SAW GUT 351F — / MATCH EXISTING BITUMCNOUSPAV ENT END D412 CONCRETE CURB AND GUTTER \ I SFM 6 O - \_ v 0 20 40 SOU _ St. Paul Office pHpKUVru Hewwurtn�vmu 802850 ® /��p` °�/°O'• TM'M�P 2335 West Highway 36 CQ ams f/�K f�, �•�"`•.�— �^ %� St. Paul, MN 55113 TMuamva EII�L4�R/1REAA1R10'1B'iBfl$ Phone: 651-636 -4600 �A 13..93 l.v m.�.mmsna STREUPLAN&PROME uw �� SYa1M[ FM:651- 636 -1311 uloR EE www.siantec.com ..a�.e.s. �205.C50009 NwooP, sHOPEw000 MWNESOTA ®a17! 1.0 ALL CONCRETE SIDEWALKS YVITHW DRN AYS SHALL MAATCH THE ADJACENT APR NTHICIP76S —IFTHE �_ - - - •+ ' - DRNEWAYDOBNOTHAVEANAPRON, 4 SIDEWALKSNALLSE] "THI ;K CONCRETE. Z SEE DEfA1L ST 4 IN APPENDIX B OF THE SP` cEC CI[I�FICXTION fF�jjOR RESIDENTIAL ORNEJJAY COrva- riaUt.�iON - +� - g B, REFFR�TOOETAILST- 11EFORCOMMEtCIAL VRPIPNP.YS WLTFI TRAIl/S�DEWALK ADIACEMTO BACK OF tl10.B.1 YXni 4. DROPTUEBACKOFCUROATALLDRNEWA S. 7r- PROZ 1 - - - - -- - �- �, TRUNK NWY]RIGHT OF WAY ~ PI aft MEN - - - -- SEE DETAIL SHEETM,TYCAt — SECTION SC 16, AND CROSS ��a A�NpOry ®) I SECTIONS CX14T0 CX1]. —' 020 —��— - SCALE �/ EXLSRNG TRUNK HWY] CURB EXCELSIOR BOULEVARD —`_— - --- L IL- _ St. Paul Office AYYttl1VtllTitUVItB B� Rp2850 ® Trnl ^on �'�`�'^•�`�" L` 2335 west H19hwaY 36 _ f7�.510RAREAQ4PRQyg'�Qjj$ ,/x`+11 119o�onAM9G o� "•"� m� (� f,, T%�'•L r.sm. St. Paull MN 55113 nO�� 13P093 Wit �� ®c TA1 Tm eencm�N __yT FWo — 6551 - 16- 3636 -6 1-436101 ST�(PAi a �� W= WW.swntG C.T 285pCSDD11 (fL90R, GREENWOOD, SRDREWDDD MINN�TA B2siR RVI6RlW NOTES: — 1. At1CONCREIE SIDEWAD(S WITHBJO _EY9AYSS�IALLM CH THE ADJACENT APRON T CKNESS. IF THE - "THICK WNCREIE. — — — DRD/EWAY DOES NOT HAVE AN APRONS 51DEWA BE7 FOR RESEB L DRIVEWAY CONSTRUCTION I 2 SEE DETAIL ST-4 IN APPENDIX 30F THE SP 3. SEE DETATLST -51N APPENDIX B OF THE SPECIFICATION FOR COMMERCI AY CONSTRUCTION. REFER TO DETAIL ST -II MR C6MMERC IAL DRIVEWAYS WLTH TPAMSIDEWAIK ADJACFNTI064IXOFCUR6. ``�` I ! / EW 4. DROP THE BACK OF LJRB AT ALL DRIVEWAYS. I I 'ED TRANSITION 1p'CURTORAT I o 463+O1) -- v END B61B CONCRETE C& . ENDBITUMINOUSTRAIL c I —� -- PftOWALLRETAINING T•j '� PEDESTRIAN RAMP TRUNKHWY7RICJTTOF WAY = JNAlLSEE DEf0.tLj SEMO, -I" PANELS. TRUNCATED DOME PANELS. K SECITOMONS,AND CROSS SECROTO CX14 TO IX17 � —_ _ �_— 20 40 _ St. Paul Office AYYttl1VtllTitUVItB B� Rp2850 ® Trnl ^on �'�`�'^•�`�" L` 2335 west H19hwaY 36 _ f7�.510RAREAQ4PRQyg'�Qjj$ ,/x`+11 119o�onAM9G o� "•"� m� (� f,, T%�'•L r.sm. St. Paull MN 55113 nO�� 13P093 Wit �� ®c TA1 Tm eencm�N __yT FWo — 6551 - 16- 3636 -6 1-436101 ST�(PAi a �� W= WW.swntG C.T 285pCSDD11 (fL90R, GREENWOOD, SRDREWDDD MINN�TA B2siR RVI6RlW RESOLUTION NO. 13- CITY OF SHOREWOOD A RESOLUTION APPROVING MINNESOTA DEPARTMENT OF TRANSPORTATION COOPERATIVE CONSTRUCTION AGREEMENT FOR CITY IMPROVEMENTS CONSTRUCTED WITH THE EXCELSIOR AREA IMPROVEMENTS MCES PROJECT 802850 CITY PROJECT NO. 12 -11 WHEREAS, The City of Shorewood has entered into a cooperative agreement N ith the Metropolitan Council, to construct certain City improvements as part of the Excelsior Area Improvements, Excelsior Interceptor 7017, MCES Project 802850, and WHEREAS, The City desires to construct a bituminous trail and retaining Nvall along the south side of Excelsior Boulevard from Manor Road and Barrington Way, and WHEREAS, The City trail and retaining Nvall as designed Neill encroach in whole or partially onto Minnesota Department of Transportation (MnDOT) right of Nvay, and WHEREAS, MnDOT requires execution of a Cooperative Construction Agreement for the construction of permanent City facilities in the State right of Nvay, WHEREAS, The City staff has reviewed the draft Cooperative Construction Agreement and recommends Council approval for the construction of the trail and retaining Nvall. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA: 1. The Mayor and Council approve the "State of Minnesota and City of Shorewood Cooperative Construction Agreement, MnDOT Contract No. 04653 ", 2. The Mavor and Citv Administrator are hereby authorized and directed to execute the "State of Minnesota and City of Shorewood Cooperative Construction Agreement, MnDOT Contract No. 04653" v ith the State of Minnesota, and any amendments to the Agreement. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 23rd day of September, 2013. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor #9C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Draft Agreement for the T.H. 7 and County Road 19 (Oak Street) Intersection Project, S.P. 2706 -225 (TH7) Meeting Date: September 23, 2013 Prepared by: Larry Brown, Director of Public Works Attachments: Draft Agreement and Memorandum MNDOT Policy Consideration: Should the City enter into agreement with the Minnesota Department of Transportation ( MNDOT), Hennepin County, and the City of Excelsior, for a traffic control signal system at the intersection of T.H. 7 and County Road 19 (Oak Street) Intersection Project, S.P. 2706 -225 (TH7)? Background: Attachment 1 to this memorandum is a draft agreement for the traffic control signal system for the subject intersection. As proposed, parties to this agreement include MNDOT, Hennepin County, the City of Excelsior, and the City of Shorewood. This agreement also outlines the cost participation for the project. The overall estimated cost $212,000. Under this agreement, MNDOT will be funding 67.0% of the costs, with the remaining 33.0% being funded by Hennepin County. In accordance with other agreements, the Cities of Shorewood and Excelsior will be responsible for re- lamping and re- painting of the system, as needed. Staff is seeking any comments or concerns from the City Council regarding this agreement. If draft agreement is approved by motion, staff will forward any comments and /or motions to MNDOT, such that a final agreement may be prepared and brought back for consideration by resolution. Financial or Budget Considerations: None. Options: 1. Approve the draft agreement, as proposed. 2. Provide Staff with alternative direction. Recommendation / Action Requested: 1. Staff is recommending Option 1 be selected: approved the draft agreement as proposed. Connection to Vision / Mission: Providing safe and effective traffic control systems is one component of a quality public service. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 �Nrq Minnesota Department of Transportation Poo) OF Memo Metro District - Traffic Signal Design 1500 West County Road B -2 Roseville, MN 55113 August 29, 2013 Mr. James Grube Mr. Larry Brown County Engineer Public Works Director Hennepin County City of Shorewood 1600 Prairie Drive 24200 Smithtown Road Medina, MN 55340 Shorewood, MN 55331 Subject: S.P. 2706 -225 (TH 7) Traffic Control Signal Preliminary Agreemer T.H. 7 at CSAH 19 (Oak Street) Dear Addressees, Office Tel. No. (651) 234 -7877 Facsimile No. (651) 234 -7850 E -mail: gregory.kern @state.mn.us Mr. Dave Wisdorf Public Works Director City of Excelsior 151 Oak Street Excelsior, MN 55331 it Information This project includes replacing a Traffic Control Signal System at T.H. 7 and CSAH 19- Oak Street (System I D #20144). The Department of Transportation's programmed project at this location currently has a letting date planned for March 28, 2014. In order to proceed with the project, the Department of Transportation needs concurrence from Hennepin County and the Cities of Shorewood and Excelsior regarding the cost participation, power, and maintenance responsibilities for the signal system. Please review the preliminary agreement information below and respond on behalf of your agency. Design Features The new permanent traffic actuated signal system to be constructed shall include: • Signal indications with light emitting diodes (LEDs) • Emergency vehicle preemption systems (detectors, confirmatory lights and cabinet equipment) • Luminaires over the appropriate mainline signal poles • Mast arm and pole signing, appropriate pavement markings • Signal poles will be unpainted galvanized steel • Flashing Yellow Arrow (FYA) indications for appropriate left turns • Accessible Pedestrian Signals (APS) which includes curb ramps, audible pedestrian push buttons, and LED countdown pedestrian indications. Signal System Agreements Prior to awarding a contract for the project, signal system cost, operation, power and maintenance agreements must be executed between the State of Minnesota, Hennepin County, and the Cities of Shorewood and Excelsior. Current Department of Transportation (MnDOT) and County / City policies determine the cost participation, operation, and maintenance responsibilities outlined below. The existing Traffic Control Signal Agreement numbers 78181 R and 66167 will be terminated and replaced with new agreements that include updated language. Cost Participation Preliminary cost participation for each agency related to construction of the signal systems, EVP, and state furnished materials are outlined at the end of this letter in a separate attachment entitled "Preliminary Cost Participation Sheet." Mn /DOT assumes the cost responsibilities for design. The Cities of Shorewood and Excelsior will be responsible for 100% of the power costs (connection fees and monthly power charges) associated with the signal and luminaires. Operation and Maintenance Responsibilities The Department of Transportation will be responsible for operation of the signal system and for performing the major maintenance functions including maintenance of the emergency vehicle preemption system (EVP) and interconnect. Major signal maintenance also includes replacing the following equipment: cabinet and contents, loop detectors, mast arms, poles, pedestals, luminaire signal pole extensions, and signal heads. The Cities of Shorewood and Excelsior will be responsible for the minor maintenance of the signal system (re- lamping and cleaning the system) and for maintenance of the luminaires (re- lamping, cleaning, luminaire replacement). The luminaires on the traffic signal will be metered. Funding If Hennepin County is eligible for and intends to use State Aid funds toward their cost responsibilities, please provide me with the State Aid project numbers as soon as possible. Summary When all the aspects of the agreements identified within this letter are approved by Hennepin County and the Cities of Shorewood and Excelsior, agreements will be drafted and submitted for execution. Please contact me with any questions you have regarding the above information. Sincerely, Gregory Kern Metro District Signal Design Minnesota Department of Transportation Attachments: Preliminary Cost Participation Sheet cc: Mike Gerbensky — WE* Chad Erickson — WE* April Crockett — WE* Cynthia Krumsieg —WE* Steve Misgen — WE* Kevin Schwartz — WE* Steve Barrett — Golden Valley Resident Construction Engineer* Curt Krohn — WE* Al Espinoza — WE* Jon Krieg — Hennepin County* James Deans — CESU* Maryanne Kelly - Sonnek — Municipal Agreements Engineer, OTS* * Electronic Copy Only STATE TRAFFIC SIGNAL COST PARTICIPATION Signal Cost State State Cost Furnished Participation Materials Rate Total State Cost Signal System Construction $200,000.00 $32,000.00 67.000 $155,440.00 EVP Construction $12,000.00 67.000 $8,040.00 Construction and State - Furnished Materials Subtotal $212,000.00 $32,000.00 67.000 $163,480.00 Construction Engineering (8 °0) $13,078.40 Totals (Construction, State- Furnished Materials + Construction Engineering) $176,558.40 HFNNFPIN COUNTY TRAFFIC SIGNAL COST PARTICIPATION Signal Cost State County Cost Furnished Participation Materials Rate Total County Cost Signal System Construction $200,000.00 $32,000.00 33.00o $76,560.00 EVP Construction $12,000.00 33.000 $3,960.00 Construction and State - Furnished Materials Subtotal $212,000.00 $32,000.00 33.00o $80,520.00 Construction Engineering (80 o) S 6,441.60 Totals (Construction, State- Furnished Materials + Construction Engineering) $86,961.60 #9D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Easement for Access, Construction and Maintenance, and Maintenance Declaration Apple Road Drainage Improvements Project, City Project 11 -15. Meeting Date: September 23, 2013 Prepared by: Paul Nornby Reviewed by: Attachments: Easement for Access, Construction and Maintenance, and Maintenance Declaration Resolution Authorizing Easement and Maintenance Declaration WSB Memorandum for project funding and budget Background: The City Council previously approved plans, accepted quotes and awarded the construction of the Apple Road Creek Restoration Project at the regularly scheduled meeting on May 29, 2012. Since the award of the project, City staff has been working with the Minnehaha Creek Watershed District on a resolution for perpetual Easement and Declaration for access, construction, and maintenance of the constructed improvements. The agreement is a requirement of permitting and funding from the MCWD for this project. The City already has drainage utility easements over the improvement area through the subdivision process. The agreement provides restrictions on the Grantor's use of the easement areas, and the maintenance declaration provides maintenance obligations of the Grantee, the City of Shorewood. Please note that one property included in the project area is in the City of Chanhassen. Easement documents have been reviewed by the MCWD and City Attorneys for this project for presentation to property owners for their consideration of execution. All five of the property owners affected by the proposed improvements have reviewed the individual agreements specific to their parcel and have executed the agreements. The attached agreement is generic without the property owner's information, and the Exhibit B of the agreement identifies the project area. Approval of this Council item will include agreements with all five of the affected property owners. Approval of the agreements is necessary to progress the project. When approved, staff will submit the agreements to the MCWD for finalization of the Funding Agreement and project permit. It is anticipated construction will begin in November. Planting of shrubs and trees will be planted as seasonally recommended, and seeding will be performed as dormant seed late fall to early winter. Financial or Budget Considerations: The City will have a three year scheduled maintenance program that will need to be performed under this agreement and perpetual annual inspection and maintenance of the constructed improvements. Staff has received at least one proposal to perform the three year scheduled maintenance program in an amount less than $5,000. Staff is seeking proposals from additional vendors so the enclosed project budget memorandum form WSB identifies the maintenance budget as $5,000. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Options: 1. Adopt a Resolution which Approves the Easement for Access, Construction and Maintenance, and Maintenance Declaration for the Apple Road Drainage Improvements Project, City Project 11 -15. 2. Take no action on this item at this time. Recommendation / Action Requested: Staff recommends Council adopt the Resolution provided, which approves the Easement for Access, Construction and Maintenance, and Maintenance Declaration for the Apple Road Drainage Improvements Project, City Project 11 -15. EASEMENT FOR ACCESS, CONSTRUCTION AND MAINTENANCE, AND MAINTENANCE DECLARATION THIS EASEMENT AND DECLARATION is made by and among [PROPERTY OWNER(S), a married couple /an individual] (Grantor), the City of Shorewood, a statutory city and political subdivision of the State of Minnesota (Grantee), and the Minnehaha Creek Watershed District, a special purposes local governmental unit under Minnesota Statutes chapters 10313 and 1031) (District). RECITALS A. Grantor is the owner in fee simple of real property platted and legally described in Exhibit A attached hereto and incorporated herein (Property); B. Grantor hereby grants to Grantee the Easement and Declaration described herein to facilitate the channel stabilization shown in Exhibit B, attached to and incorporated into this easement and declaration (the Project); C. Completion of the Project benefits Grantor by stabilizing and improving the Property and benefits the Grantee and the District by establishing long -term reduction of pollution and phosphorus in stormwater runoff draining to Galpin Lake and Gideon Bay of Lake Minnetonka and improving water quality for the benefit of the public; and D. The parties acknowledge in executing this Easement and Declaration that sufficient consideration has been paid and received by the parties, and this Easement and Declaration sets forth obligations that are duly binding on each party. NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated into and made a part of this Easement and Declaration, and one dollar and other good and valuable consideration, the parties hereto agree as follows: 1 1. Easement a. Grant of Easement. Grantor hereby grants and conveys to Grantee, its successors and assigns, easements over, under, upon and across that portion of the Property shown in and described by Exhibit B, attached hereto and incorporated herein, for purposes of access, constriction, and continuing maintenance of the Project (the Easement). The Easement includes the right to plant, install stabilization techniques, alter the existing grades and perform grading or filling within the Easement as necessary to achieve the intended purposes of the Project. The rights granted hereby include the right of ingress, egress and passage over and through the Easement to complete and maintain the Project and the right to lay and maintain temporary utilities across or above the surface of the Easement for purposes of constriction and maintenance of the Project. b. Restrictions on Grantor's Use of Easement. Grantor shall not use the Easement area or permit the constriction of any improvements within the Easement in any manner that would or could reasonably be expected to damage or interfere with the Project. Grantor is not divested of the right to use and enjoy the Property and the Easement area for other purposes, but such use and enjoyment is subject to the restrictions stated herein and may not interfere with Grantee's use of the Easement for the purposes herein expressed. c. In the event the Property is damaged by the activities of Grantee or its contractors, agents or assigns relating to, or arising from, the exercise of any of Grantee's rights under this Easement, Grantee will promptly repair or restore the damage to the extent reasonably practicable. Grantee will repair, seed or plant disturbed or damaged areas with vegetation suitable for the intended uses of the Easement. Grantor agrees and acknowledges that Grantee is not responsible for any pre- existing conditions on the Property, environmental or otherwise, or for any damage to the Property arising out of or related to such preexisting conditions. 2. Declaration; Grantee's Maintenance Obligations a. Grantee will maintain the Project as follows: i. First year following completion of the Project: 1. Watering will occur as needed to ensure new plantings receive approximately 1" of water per week. When feasible, watering will occur early in the morning and avoided from 12:00 pm to 5:00 pm. 2. The project area will be inspected for weeds at least once every month. Weeds will be hand pulled or spot treated with aquatic formulations of herbicide according to instructions on the herbicide label. ii. Second year following completion of the Project: 1. Watering will occur as needed to ensure plantings receive approximately 1" of water per week. When feasible, watering will occur early in the morning and avoided from 12:00 pm to 5:00 pm. 2 2. The project area will be inspected for weeds at least once every month. Weeds will be hand pulled or spot treated with aquatic formulations of herbicide according to instructions on the herbicide label. 3. Upland and streambank plantings will be replaced and seeded areas will be reseeded as necessary in the spring and fall. iii. Third year following completion of the Project: 1. The project area will be inspected for weeds at least once every two months. Weeds will be hand pulled or spot treated with aquatic formulations of herbicide according to instructions on the herbicide label. 2. Upland and streambank plantings will be replaced and seeded areas will be reseeded as necessary in the spring and fall. iv. Thereafter: 1. The project area will be inspected at least annually and any erosion or structural problems observed will be corrected within 30 days of inspection to establish and maintain a naturalized, ecologically healthy streambank that is structurally stable and resistant to erosion. 2. Grantee will submit to the MCWD annually a brief written report that describes the maintenance activities performed, including dates, locations of inspection, maintenance activities performed; notes on successful species, weed problems, disturbances issues (animal or human) and management needs; and photographs of the project area. 3. Removal of invasive species will occur on an ongoing basis. Weeds will be hand pulled or spot treated with aquatic formulations of herbicide according to instructions on the herbicide label. 4. All planted and seeded areas will be maintained in perpetuity free from mowing or other vegetative disturbance, except as specified herein, fertilizer application, yard or other waste disposal, and the placement of strictures or any other alteration that impedes the function of the streambank in protecting water quality, shading the riparian edge, moderating flow into any adjacent wetland or waterbody, or providing wildlife habitat. 5. Upland and streambank plantings will be replaced and seeded areas will be reseeded as necessary in the spring and fall of each year in accordance with the approved plan to maintain the ecological health and function of the streambank. b. Violation of any provision of this Declaration is a violation of the Declaration as well as a violation of the District permit for the Project for which the District may take action against the Grantee and /or owner of the Property. 3. Signage. Grantee, at its cost, may place informational and educational signage of appropriate size and characteristics and associated supporting strictures of a reasonable size at a location on the Property visible to the public. Grantor reserves the right to review and approve any sign to be placed on the Property pursuant to this provision, such approval not to be unreasonably withheld. Grantor permits Grantee and District representatives and assigns to enter the Property at reasonable times to inspect the Project and monitor or take samples for the purposes of assessing the performance of the Project. On reasonable notice to Grantor, representatives of the Grantee or the District may accompany members of the public onto the Property to view the Project from time to time. Nothing in this Easement and Declaration will be construed to create a right of public access to the Property except as coordinated with Grantor and accompanied by a representative of Grantee or the District. 4. Insurance. Grantee will require its agents and contractors to carry worker's compensation insurance as required by applicable law and liability coverage for injury to or death of a person or persons and for damage to property occasioned by the performance of the Project. Grantor will remain solely responsible for maintaining liability and other insurance for its own uses of and authority over the Property. 5. Running with the Land. This Easement and Declaration runs in perpetuity with the land and inures to the benefit of and be binding upon the parties hereto and their respective heirs, successors and assigns including but not limited to all subsequent owners of any portion of the Property affected by the Easement and Declaration, and all persons claiming under them. 6. Severability. If any one or more of the provisions of this Easement and Declaration, or the applicability of any such provision to a specific situation, is held invalid or unenforceable, such provision will be modified to the extent necessary to make it or its application valid and enforceable, and the validity and enforceability of all other provisions of this Easement and Declaration and all other applications of any such provision will not be affected thereby. 7. Governing Law. The Easement and Declaration will be construed and governed by the laws of the State of Minnesota. 8. No Waiver of Immunity. No provision of this Easement and Declaration will be interpreted as a waiver of any statutory or common law immunity from or limitation of liability available to Grantee or District, all such immunities and limitations being expressly reserved by Grantee and District. 9. Recording. Grantee may record and rerecord this Easement and Declaration. IN WITNESS WHEREOF, the undersigned have executed this Easement and Declaration with the intent to be legally bound by its terms as of the date this Easement and Declaration is filly executed by the parties. GRANTOR: [NAME(S) OF PROPERTY OWNER(S)] 0 IM and 4 STATE OF MINNESOTA COUNTY OF HENNEPIN This instrument was acknowledged before me this day of , 2013, by and _ husband and wife. Notary Public GRANTEE: City of Shorewood By: Scott Zerby Its: Mayor By: William Joynes Its: City Administrator STATE OF MINNESOTA COUNTY OF HENNEPIN Date: Date: This instrument was acknowledged before me this day of , 2013, by Scott Zerby, as mayor of the City of Shorewood, a municipal corporation under the laws of the State of Minnesota on behalf of the municipal corporation. Notary Public STATE OF MINNESOTA COUNTY OF HENNEPIN This instrument was acknowledged before me this day of , 2013, by William Joynes as City Administrator of the City of Shorewood, a municipal corporation under the laws of the State of Minnesota on behalf of the municipal corporation. Notary Public 5 BENEFICIARY: Minnehaha Creek Watershed District Date: By: L. Eric Evenson Its: Administrator STATE OF MINNESOTA COUNTY OF HENNEPIN This instrument was acknowledged before me this day of , 2013, by L. Eric Evenson, as administrator of the Minnehaha Creek Watershed District, a municipal corporation under the laws of the State of Minnesota on behalf of the municipal corporation. This document prepared by: 6 Notary Public EXHIBIT A LEGAL DESCRIPTION OF PROPERTY EXHIBIT B DESCRIPTION OF STREAMBANK IMPROVEMENT EASEMENT AND MAINTENANCE AREAS Exhibit B 0 L E R O A D _ 4 / 1. UNDERLYING SOIL IS MOSTLY SAND. 2. PLUG PI-AWING WILL BE FIELD LOCATED TO ACCOUNT FOR SHADE CONDITIONS BY TREE CANOPY. SEE T -IM REMOVAL PI-AN. LEGEND ROCK GRADE CONTROL STRUCTURE - 18° CUSS III C(ZCPBOUL TDE FALL SEED PIANTING ACCESS. CONSTRUCTION AND MAINTENANCE EASEMENT BOUNDARY SPRING PI PRIIMRY FOCUS WILL BE TO FILL IN SPOTS WHERE SEED DOESN'T TAKE. i0 BE FIELD VERIFIED BY CREW SPRING RARE ROOT WILL BE C -AN TO FOCUS WILL BE DN TOP EDGE OF RIP STREAM BANK. AND TO FILL IN BARE ARM FIELD PLANTED RIP RAP WHERE SEED DOESN'T TAKE. TO BE FIELD VERIFIED. n gig 'Ne"e"din -plait nip i - nvironinelI tat -cons truct'i N 477 Temperance Street St. Paul, MN 55101 Tel 651 - 286 -8450 Fax 651-286-8488 Memorandum To: Paul Hornby, PE From: Jesse Carlson Date: September 18, 2013 Re: Apple Road Drainage Improvements, City Project No. 11-15 Background The Apple Road Drainage Improvements are intended to resolve an existing drainage /erosion problem that is occurring in a ravine in the City of Shorewood. This project will provide the following benefits: 1. Reduce soil loss from the channel and overbank area 2. Reduce Phosphorus and TSS loading by 8 lbs and 39 tons respectively 3. Improve habitat due to the incorporation of woody debris 4. Prevent future property damage Plans have been developed for this project. The work remaining to be completed includes channel stabilization, seeding, and shrub planting. Funding The following information provides a breakdown of the estimated project cost. This does not include a breakdown of the money spent to date. Table 1. Estimated Project Cost Item Cost Design $5,300 Shrubs $250.00 Channel Stabilization $34,575 Seeding $2,750 Maintenance (3 YRS)u $5,000 Total $47,875 I Maintenance is required as per the funding agreement Nvith the Minnehaha Creel. Watershed District. This is based on an estimate received from Minnesota Native Landscapes. St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com h\ 01159 -630 AdniinDos ti'pple Road Proj ct Apple Road Cost Brealdmii. do, Paul Hornby September 18, 2013 Page 2 The project is being funded by the City of Shorewood, Minnehaha Creels Watershed District, and City of Chanhassen. The following table represents a breakdown that each project partner is responsible for. Table 2. Project Partner Funding Breakdown Partner Amount City of Shorewood' $30,912.50 MCWD $21,812.50 City of Chanhassen $3,500 ' The City of Shon ood's contribution includes contracting out the maintenance as required in the funding agreement. Remaining Issues 1. Execute funding agreement between the City of Shorewood and Minnehaha Creek Watershed District. 2. Execute easement for access, constriction, and maintenance between the property owners, City of Shorewood, and Minnehaha Creek Watershed District. 3. Obtain Minnehaha Creek Watershed District erosion and sediment control permit. 4. Complete constriction by November 20, 2013. h \01159 -630 Adinin Docs Apple Road Piol ct4Apple Road Cost Biealdo—dos CITY OF SHOREWOOD RESOLUTION NO. 13- A RESOLUTION AUTHORIZING EASEMENT AND MAINTENANCE DECLARATION AGREEMENT FOR APPLE ROAD DRAINAGE IMPROVEMENT PROJECT, CITY PROJECT NO. 11 -15 WHEREAS, pursuant to authorization to constrict local drainage improvements designated as the Apple Road Drainage Improvement (Creels Restoration) Project, quotes were received, and contract awarded by the City Council on May 29,2012; and WHEREAS, the City Council has received partial fiinding from the Minnehaha Creels Watershed District for a portion of said improvements; and WHEREAS, the watershed district fiinding agreement requires agreement for access, constriction, maintenance, and a declaration for ongoing maintenance. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Administrator are hereby authorized and directed to enter into an Easement for Access, Constriction and Maintenance, and Maintenance Declaration with individual property owners for Lots 9, 10, 11, and 12, Block 1, Woodhaven 2 "a Addition, and Lot 3, Block 1, Creels in the name of the City of Shorewood, according to the plans therefore approved by the City Council on file in the office of the City Clerk. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 23rd day of September, 2013. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk MEMORANDUM Date: September 23, 2013 To: Mayor Zerby Council Members From: Bruce DeJong, Finance Director Re: August, 2013 General Fund Monthly Budget Report The 2013 General Fund continues to track about where we would expect. Revenues are a little ahead and expenditures are a little behind 2012, but not by any amount that would cause concern at this point in the year. The City Council may wish to consider amending the budget in Administration and City Engineer. These changes would reflect the decisions made at the end of last year and at the retreat to contract for services rather than hire employees in those positions. GENERAL FUND REVENUES Miscellaneous Revenues — This is the category where we budgeted the revenues from water tower cell phone leases. Most of those are paid early in the year, so we should be ahead of last year since this is the first year we have budgeted for all the cell tower leases in the General Fund. GENERAL FUND EXPENDITURES Administration — This budget is over primarily because of the shift to a contractual service with Midwest Government Advisors for Mr. Joynes services and other salary allocations. Snow and Ice — This budget exceeds the prior year because the snow season was significantly more active and longer than what we have recently experienced. Recreation Programs — This budget is higher than last year primarily because of salary expense. We actually had an ice skating season that required rink attendants while no rink attendants were hired in 2012 because of the warm weather and poor ice conditions. Ms. Grout is also coding more of her hours to this activity than was anticipated at budget time. We are still trying to figure out what is a better way of allocating her salary with the shifting duties that she currently has. Please contact me or Mr. Joynes if you have any questions. Attachment: August Budget Spreadsheet Monthly Budget Report August 31, 2013 YTD YTD 2013 % of 2013 Expected Variance 2012 August Adopted Annual % of 2013 (Negative) Year to Date Overview Actual 2013 Budget Budget Budget or Positive REVENUE Property Taxes 214301212 213421814 417631319 49.2% 50.0% Licenses and Permits 1131166 1231734 1241200 99.6% 92.0% Intergovernmental 731481 701726 701401 100.5% 100.0% Charges for Service 421489 251303 351150 72.0% 85.7% Fines and Forfeitures 401993 301908 571000 54.2% 60.7% Miscellaneous 561675 1791991 2131900 84.1% 48.7% TOTAL 2,757,016 2,773,476 5,263,970 52.7% 50.6% 381259 EXPENDITURES Department Council Personnel 111196 111196 161800 66.6% Materials and Supplies 165 374 21000 18.7% Support and Services 361191 391158 721450 54.0% Transfers 471700 Total 471552 501728 1381950 36.5% 47.0% 141579 Administration Personnel 2911959 1561932 359,671 43.6% Materials and Supplies 121399 91575 18,450 51.9% Support and Services 331511 821573 421175 195.8% Capital Outlay 370 - Total 3381239 2491080 4201296 59.3% 64.3% 211170 Finance Personnel 1151158 881365 132,929 66.5% Materials and Supplies 71932 81188 81400 97.5% Support and Services 51134 101007 11,600 86.3% Capital Outlay - 322 - Total 1281224 1061882 1521929 69.9% 63.0% (10,537) Professional Services 1621018 1681513 2031390 82.9% 82.3% (1,123) Planning and Zoning Personnel 1271282 1131688 170,666 66.6% Materials and Supplies - 242 650 37.2% Support and Services 21812 31839 71400 51.9% Capital Outlay - - 200 0.0% Total 1301094 1171769 1781916 65.8% 60.7% (9,167) Municipal Building - City Hall Materials and Supplies 201948 331398 221130 150.9% Support and Services 1351006 1341423 164,800 81.6% Capital Outlay 352 - - Transfers - - 1001450 0.0% Total 1561306 1671821 2871380 58.4% 56.1% (6,601) Police Materials and Supplies - - Support Services 6591658 6781009 110151077 66.8% Capital (Public Safety Bldg) 1681849 1701823 2351437 72.6% Total 8281507 8481832 112501514 67.9% 68.2% 41019 Fire Support Services 2481990 2591296 3491582 74.2% Capital (Public Safety Bldg) 2081429 2151741 2871643 75.0% Total 4571419 4751037 6371225 74.5% 74.9% 21245 Inspections Personnel 841378 771785 1201588 64.5% Materials and Supplies - - 200 0.0% Support and Services 21421 21283 51300 43.1% Total 861799 801068 1261088 63.5% 62.7% (1,011) City Engineer Personnel 571346 460 921549 0.5% Materials and Supplies 118 - 200 0.0% Support and Services 101357 391987 111220 356.4% Capital Outlay - - - Total 671821 401447 1031969 38.9% 58.0% 191855 Public Works Service Personnel 2881162 2761582 4281775 64.5% Materials and Supplies 1211398 971923 1711300 57.2% Support and Services 841836 641374 1391750 46.1% Transfers - - 7721500 Total 4941396 4381879 115121325 29.0% 29.9% 131306 Snow and Ice Personnel 171794 341699 561662 61.2% Materials and Supplies 101247 211369 451000 47.5% Total 281041 561068 1011662 55.2% 46.3% (8,998) Parks Maintenance Personnel 771998 491434 1031358 47.8% Materials and Supplies 141765 121150 191300 63.0% Support and Services 211891 241259 301910 78.5% Transfers - - - Total 1141654 851843 1531568 55.9% 60.7% 71373 Recreation Programs Personnel 281376 381769 361360 106.6% Materials and Supplies 11171 41132 11500 275.5% Support and Services 131641 111222 201145 55.7% Transfers - - 421000 0.0% Total 431188 541123 1001005 54.1% 60.7% 61580 Unallocated 351193 - 0.0% Total Expenditures 310831258 219751283 5,367,217 55.4% 53.0% (130,658) Net Revenue less Expenditures (326,242) (201,807) (103,247) Note: The balanced budget includes the use of $103,247 of fund balance in Transfers in the Revenue section. Southshore Community Center Weather won't be a concern Southshore Center's annual indoor garage sale. Stop by for a few deals and support the community center! Thur5 ay, September 26; 9 am -3 pm Fri dy, September 27; 9 am -3 pm D-735 Cc)untr y Club Rc)a�, Shorewood, MN (next to Badger Perk end Shorewood City Ha11) www.50Uth5hore- center.org P 952.474.7635 �Outo'500re Community Ceuta 6 746�j V H I 5 -8 pm • (C)rtober 51 2013 Come to Southshore Center for a FREE family Oktoberfest celebration! Traditional VA German fare provided by SSCC's in -house Chef Connie Blanchard. Dress in your lederhosen best and join us for some fun polka and German music! 5735 Country Club Road, Shorewood, MN 952.474.7635 • www.southshore- center.org