10-14-13 CC Reg Mtg Agenda PacketCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, OCTOBER 14, 2013
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
B. Review Agenda
2. APPROVAL OF MINUTES
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mai or Zerb
Hotvet
Siakel
Sundberg
Woodruff
Attachments
A. City Council Executive Session Minutes, September 23, 2013 Minutes
B. City Council Regular Meeting Minutes, September 23, 2013 Minutes
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
NOTE: Give the public an opportunity to request an item be remo>>ed from the
Consent Agenda. Comments can be taken or questions asked following remo>>al
from Consent Agenda
A. Approval of the Verified Claims List Claims List
B. Setting the Date for the Annual Appreciation Event
Clerk's memo
C. Electing to Not Waive Statuton- Tort Limits for Liability Insurance
Finance Director's
memo, Resolution
D. Setting the Time of the Tuesday, November 12, 2013, City Council meetings
Clerk's memo
4. MATTERS FROM THE FLOOR
(No Council action Nvill be taken)
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
A. State Senator David Osmek report on Senate activities
B. Deer Management Program — Neighborhood Input on Site 2 Suspension
Planning Director's
memo
7. PARKS
CITY COUNCIL REGULAR MEETING AGENDA — OCTOBER 14, 2013
Page 2of2
8. PLANNING
A. Report by Chair Tom Geng on the October 1, 2013, Planning Commission
meeting
B. Approval of a Minor Subdivision
Applicant: Tommy and Robyn Wartman
Location: 5985 Eureka Road
9. ENGINEERING /PUBLIC WORKS
A. Accept Proposal for Professional Services, MS4 Design Services Proposal
B. Sanitary SeNver Service Connection to Metropolitan Council Environmental
Services
C. Accept Petition for Water Connection on Edgewood Road
10. GENERAL /NEW BUSINESS
A. Lake Minnetonka Communications Commission 2014 Budget and Proposed
Amendments to the JPA
11. OLD BUSINESS
12. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. City ON -,ned House Update
2. Construction Update on Trail Projects
3. Report on Ground Grape Vines
4. Silver Lake Project Summan-
B. Mavor and Citv Council
13. ADJOURN
Attachments
Planning Director's
memo, Resolution
Director of Public
Works' memo
Engineer's memo,
Resolution
Engineer's memo,
Resolution
Administrator's
memo, Resolutions
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cithall'a?ci.shoreNN- ood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 14 October, 2013
7:00 p.m.
6:00 PM — A City Council Work Session will be held this evening.
Agenda Item 43A: Enclosed is the Verified Claims List for Council approval.
Agenda Item 4313: This sets the date of Friday, December 6 for the annual appreciation
event to be held at the Southshore Community Center.
Agenda Item 43C: Staff recommends council approve the resolution electing to not waive
the statutory tort limits for liability insurance
Agenda Item 431): This motion sets the start time of the November 12, 2013, City Council
meetings at 5:00 PM. It is anticipated there will be a Work Session at 5:00 PM and a
Regular meeting at 5:30 PM.
Agenda Item 45: There are no public hearings scheduled for this evening.
Agenda Item 46A: State Senator David Osmek will be present to provide a brief report on his
Senate activities.
Agenda Item 4613: A property owner in Marsh Pointe has requested that the City discontinue
its Deer Management Program for the hunt site that abuts their property (Site 42). Staff
has suspended the hunt for that site, pending an informal hearing on the matter, scheduled
for 14 October. Meanwhile, we have sent a notice that this matter will be considered to
all of the property owners adjoining Site 42, requesting their input on the question.
Agenda Item 47: There are no Park items this evening.
Agenda Item 48A: Planning Commission Chair Tom Geng will report on the October 1, 2013,
Planning Commission meeting.
Agenda Item 4813: Tommy and Robyn Wartman propose to subdivide the property at 5985
Eureka Road into two lots, as originally platted. The draft resolution, provided for your
review, addresses the recommendations made by staff and the Planning Commission. It
also provides for an easement (per Watershed District requirement) for the drainage ditch
that nuns through the property.
Executive Summary — City Council Meeting of October 14, 2013
Page 2 of 2
Agenda Item 49A: Staff has solicited a proposal from WSB and Associates to update the
MS4 permit and program documents. Staff is recommending approval of a motion that
accepts the proposal provided.
Agenda Item 4913: Staff recommends approval of a resolution authorizing application for
connection to the MCES facilities and authorizing submittal of the application to the
MCES for a property owner on Valleywood Lane.
Agenda Item 49C: Staff recommends approval of a resolution accepting the petition and
authorizing a residential connection to the city water distribution system for a resident at
27010 Edgewood Road.
Agenda Item 410A: The Lake Minnetonka Communications Commission has provided the
2014 LMCC Budget and Amendments to the JPA for Council's consideration. Also
included is a sample letter that the City of Excelsior has sent to the LMCC regarding their
interest in remaining a member of the LMCC. Council may consider adopting
resolutions approving the 2014 Budget and Amendments to the JPA, and direct staff to
prepare a letter to the LMCC, similar to the City of Excelsior letter.
Agenda Item 411: There are no items of Old Business this evening.
Agenda Items 412A: Several Staff reports /information will be provided.
Agenda Items 41213: Mayor and City Council Members may report on recent activities.
CITY OF SHOREWOOD
CITY COUNCIL EXECUTIVE SESSION
MONDAY, SEPTEMBER 23, 2013
MINUTES
1. CONVENE CITY COUNCIL EXECUTIVE SESSION
Mayor Zerby called the meeting to order at 6:04 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Hotvet, Sundberg
JONnes
Absent: Councilmember Siakel
B. Review Agenda
Woodruff moved, Sundberg seconded, approving the agenda as
2. STAFFING PLANS
Mayor Zerbv , Councilmembers Hotvet, Sundberg and Woodruff; a
The purpose of the meeting was to discuss staffing plans.
3. ADJOURN
#2A
_57_5_5 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
City Administrator
Motion passed 4/0.
Administrator JoNnes were present.
Woodruff moved, Sundberg seconded, Adjourning the City Council Executive Session of September
23, 2013, at 7:00 P.M. Motion passed 4/0.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, SEPTEMBER 23, 2013
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:04 P.M.
A. Roll Call
Present. Mayor Zerby Councilmembers Hotvet, Sundber
Administrator Jovnes; City Clerk Panchy shyn
Director Nielsen; Director of Public Works BroNN'
Absent: Councilmember Siakel
B. Review Agenda
Woodruff moved, Hotvet seconded, approving the agenda as I
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, Septeu
Woodruff moved, Sundberg seconded, Approving, the City
September 9, 2013, as 'presented. Motion passed 4/0.
3. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Sundberg moved, Woc
and Adontinu the Reso
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Woodruff, Attornev Keane; Citv
nee Director DeJong; Planning
City Engineet Hornby
Motion passed 4/0.
, 2013
it Regular Meeting Minutes of
the Motions Contained on the Consent Agenda
A. Approval of the Verified Claims List
B. Appointment of Light Equipment Operator
C. Authorize Submittal of the Three Rivers Park District Regional Trail System 2013 —
2014 Winter Permit Use
Director BroN -,n explained at the dais this evening Council found an updated staff memorandum for Item
3.13. The top candidate rescinded the offer he originally accepted for the light equipment operator. The
second to the top candidate has accepted the offer. Councilmember Woodruff asked if it Nvas a standard
hire to which BroN -,n responded it Nvas.
Motion passed 4/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 23, 2013
Page 2 of 13
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
A. Lake Minnetonka Communications Commission
Huber
Mayor Zerby stated Joe Huber; the City's resident repri
Communications Commission (LMCC), is present to give a report
Mr. Huber explained that it is almost certain that at least fox
powers organization. It is not decided if they will engage wi
member cities want the departing cities to pay for the servicf
cable television subscribers in the member cities pay: Thee-
cities are handling their own franchise management respons
and he guessed that would be about $4.00 per subscriber per
by Representative Joe
to the Lake Minnetonka
zctivities.
LMCC member cities are leaving the joint
the LMCC for services. Some of the other
at a rate similar to w hat current „Mediacom
services. He does not think there is a way to segregate services bey(
and sell access to only council meetings or school district activities),
to all programing. Some of the cities send children to ,multiple school
He noted that he envisions dire times ahead for the L
two - thirds below what it was last year. There could pos
be discussed during the full Commission meeting on SF
powers agreement (JPA); will also be discussed. One
withdraw provided they give a certain amount of notice
franchises are renewed. There may be discussion about
community to sit on the
pay about $5.65 a, month. If the
en a portion of that should be paid
cover all of the other programming
d that (e.g., segregate the channels
,he LMCC would be selling access
-7C, He projects the LMCC budget to be about
pIv be reductions in staff. He explained staff will
ember 24. Proposed changes to the LMCC joint
the changes will be allowing member cities to
ther than allowing a city to withdraw only when
LoNying city managers who are not residents of a
Councilmember Woodruff commented. he had heard similar things from some of the people who attended
the meeting. He expressed,hissupport for the idea of offering to provide services for a fee to those cities
that leave the LMCC. He stated the LMCC has been providing services to the City of Mound for a fee for
a long time !for,
Mr. Huber clarified that Mound has a complex history with the LMCC. He explained when the LMCC
brought the studio in Mound, Mound contributed cash and equipment and it continues to provide a
channel. He noted that he does not anticipate the other cities that leave paying the same rate as Mound
does for that reason (the other cities would pay more). Councilmember Woodruff expressed his support
for that. Huber reiterated the fee the departing cities should pay should be similar to what cable
subscribers living in the member cities pay.
Mayor Zerby explained that four other cities are considering giving notice by October 15 that they will
withdraw from the LMCC in part to give the LMCC notice that they may withdraw from the organization.
The proposed changes to the JPA are in part intended to entice the four cities that are on the fence to stay
with the JPA. He noted that the JPA can only be changed if all of the member cities approve the change.
He explained that another proposed change to the JPA would be to allow changes to be made to the JPA
on a super majority vote. Councilmember Woodruff stated that would be a reasonable change. Zerby
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 23, 2013
Page 3 of 13
stated he thought the changes being proposed are Nvorthwhile. Zerby explained that during the September
24 LMCC full commission meeting a budget Nvill be considered. The budget Nvould then be sent to all of
the LMCC member cities for approval. He noted that Mr. Huber is doing a great job trying to put a budget
recommendation together.
Mr. Huber highlighted the draft budget he is considering recommending. It assumes that the four member
cities have left and the other cities have stayed in. The budget Nvould be a maximum of $400,000 for
operations. If other cities decide to leave, operations will have to be adjusted. It Nvill include a
contingency fund of $200,000 in case the LMCC sells services to non -LMCC cities. Without the
provision if the LMCC sold services it could collect the revenue from that but not spend it. The
contingency funds could only be spent if revenues for services Nvere received. It Nvill include another
$100,000 in contingency funds (from reserves) to cover the cost of severance pay and unemployment
benefits should it be necessary to reduce staff. There is a severance provision in the LMCC policy. The
LMCC is treated like a municipality and therefor has to repay the cost of unemployment benefits paid by
the State.
Councilmember Woodruff stated some people think that currently the JPA stipulates the .LMCC cannot
spend money unless it is budgeted. He suggested amending the JPA to allow the Commission to decide to
deviate from the adopted budget. Mr. Huber noted that currcntly 100 percent of the member cities have to
approve a change to the budget. Huber stated that although it Nworild make sense to make that change there
are some very fiscally conservative people on the Commission and he is not sure how they Nvould react to
such a proposal. Huber suggested considering, establishing a revolving fund that Nvould allow the
Commission to spend any funds it receives for providing services to those cities that have left the LMCC.
Woodruff stated in the past a contingency line item has always been included in the budget.
Mayor Zerby thanked Mr
B. S
Councilmember Sundberg st
making progress. The membc
has been close to, 100 percent
Center (SSCC) are keeping tb
Citv of Excelsior seems to be
group has met with Minneton
the SSCC. Tt's her understan(
Nvith people about the SSCC 1
there seems to be d little nerve
the need for a full -time positi
can be operated by havin sot
to be available to the commmi
coming and
ry Committee Report by Councilmember Sundberg
she thought the Southshore Center Advisory Committee (SCAC) is
we actively involved in the discussions. The attendance at the meetings
he' representatives for the cities that co -oN -,n the Southshore Community
respective city councils informed and involved. She commented that the
,ming more inclined to Nvork Nvith the SSCC in some way. She stated a
ommunity Education (MCE) Executive Director Litfin about the use of
that NICE needs additional space. NICE has some interest in working
there are many details that Nvould have to be Nvorked out. She noted that
less about the amount of focus there is on seniors. She stated she thought
for the SSCC Neill be a controversial issue. Some of the group thinks it
ne at the SSCC only when needed. She and others think the SSCC needs
during reasonable hours.
Mayor Zerby noted that per the representative from Excelsior the Excelsior City Council has authorized
making a payment to Shorewood for the previous three years when Excelsior did not provide any funding
for the SSCC. He concurred that NICE has a need for additional space. He noted NICE has concerns about
how senior programming Nvould be run. The question is if NICE Nvould be a part of that.
Administrator Joynes stated that Councilmember Woodruff asked to have NICE consider some type of
experimental programing at the SSCC in the interim. NICE is going to consider that.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 23, 2013
Page 4 of 13
7. PARKS
A. Report on the September 10, 2013, Park Commission Meeting
Commissioner Mangold reported on matters considered and actions taken at the September 10, 2013, Park
Commission meeting (as detailed in the minutes of that meeting).
B. Authorize Expenditure of Funds for Freeman Park Ball Field 2 Fencing
Director Nielsen explained the Park Commission has recommended adjustng'the 2013 Park Budget to
include replacing the fencing at Field 42 (the Babe Ruth field) in Freeman Park. The fence is more than
30 years old and is in poor condition. It is suffering from frost heave to,the.point where additional fence
fabric has been added to the bottom of the fence. Fence posts are leaning and several of them have split
because of Nvater intrusion and freezing. Balls are going underneath the fence. Babe Ruth Baseball had
requested the replacement fence be taller so staff solicited bids on that. The Commission stated if Babe
Ruth Baseball Nvanted taller fencing it Nvould have to pad the difference; it indicated it didn't have the
funds for that. Therefore, the Commission has recommended the fence be replaced at its current height.
The low quote to replace the fence is $16,550 and It is'from TON-,n & Country Fence. The other quote
received Nvas about $10,000 more. There is adequate money in the Park Fund to replace the fencing. If
ToN -,n & Country is told tomorrow it believes it can complete the Work this fall.
Hotvet moved, Sundberg seconded, authorizing staff to contract with Town & Country Fence
Company to replace the fence at Freeman Park Field # 2 in 2013 for an amount not to exceed
$17,000. Motion passed 4/0.
C. Approval of Pi
Director Nielsen explained the
Badger Park for a couple of yep
session to talk about Badger P;
There seems to be consensus ab
process for the Park is to devel
would flesh'out the concept an,
If
quote to do tI
gives the go
meeting Nv ith. Council on
The Commissi(
Center (SSCC).
sal for
ark Commission has been Nvorking on doing something different Nvith
On February 2, 2012, Council and the Park Commission met in a joint
c. Based on that discussion the Commission developed a concept plan.
it the plan by both the, Council and the Commission. The next step in the
a preliminary/ design that elaborates on the concept plan. That process
provide initial estimates for what it Nvould cost. WSB & Associates has
for a cost of $5577. Staff is suggesting an amount not to exceed $6000.
r the preliminary* design, the Commission has asked to have a kickoff
15. The Commission recommends moving forward Nvith this next step.
thing positive Nvill happen Nvith regard to the Southshore Community
Councilmember Sundberg stated she also has a positive attitude about the outcome for the SSCC. She
expressed concern about'making this investment before consensus is reached about the future of SSCC.
It's possible that another approach would be better for the City Hall campus area. She noted that she
supports making the improvements to Badger Park but she prefers waiting until the SSCC future is
finalized before spending money.
Councilmember Woodruff stated from his perspective the City may need to use pieces of what is
identified in the concept plan and modify others depending on the outcome for the SSCC. He thought
making this $6,000 investment to get real numbers is really important.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 23, 2013
Page 5 of 13
Woodruff moved, Hotvet seconded, approving the proposal from WSB & Associates to prepare the
preliminary design and cost estimates for the Badger Park project.
Councilmember Hotvet stated in the past WSB has done a very good job Nvith public information
meetings. She stated the proposal talks about a program confirmation / kickoff meeting as the first step.
She asked if that will include the public. Director Nielsen clarified that meeting is for the City Council,
the Park Commission and staff. Once there is more to show the public staff Will encourage public
involvement. He noted the City Nvould likely have to revise the conditional use permit (C.U.P.) as part of
the process and that involves a public hearing. Hotvet suggested the public be involved early in the
process and maybe having a meeting at the SSCC. Councilmember Woodruff noted the proposal
specifically excludes public meetings in the bid and WSB offered to' do that on an hourly basis.
Councilmember Woodruff asked if the extra $423 Nvould cover the cosi.6f, a public information meeting.
Engineer Hornby stated it depends on the type of meeting. If the meeting were to survey residents about
What they Nvant that is one thing. If the meeting will require a lot of PoN erPoint materials that is totally
different.
Mayor Zerby suggested having an open house after there is a
Councilmember Woodruff agreed Nvith that approach. Zerby stat
developing a plan.
Park Commissioner Mangold stated that before taking this to the
answer as to what is going to happen to the hockey rink. A large
Will come doN -,n to cost.
Councilmember Sundberg stated she is going t0 vote against
issue of the future of the SSCC needs to be resolved. She
improvements to the Park.
Mavor Zerbv stated he' ha;
District (MCWD) about thi
Director Nielsen stated that
may be grant opportunities t
project in as big a Nvay as pc
treated and handled on the s
MCWD is invited to be par
opportunities as Nvell.
Motion passed 3/1 with Sui
D. A
iminary design -to shgw people.
ouncil has to take leadership by
there needs to be a solid unified
of what will happen Nvith hockey
time because she believes the
ied that she supports malting
encouraged staff to engage the Minnehaha Creek Watershed
cents for a long time. He asked when that is going to happen.
)art of the preliminary design process. Nielsen then stated there
MCWD. Zerby noted he Nvants the MCWD to be a partner in this
-e is a lot of opportunity to become involved in how stormNvater is
ien noted he will support moving fonvard Nvith the caveat that the
cess. Councilmember Woodruff stated there may be other grant
dissenting.
of Funds for Loop Bicycle Racks in the City Parks
Director Nielsen stated the Park Commission has recommended purchasing loop bicycle racks to place in
some parks that don't have any or to increase the number of racks in other parks — one rack each for
Freeman Park, Gideon Glen, Cathcart Park, Skate Park, Manor Park and Crescent Beach. He noted that
the location for all six racks is to be determined. The Commission Will discuss that during its next
meeting.
Hotvet moved, authorizing staff to order six loop bicycle racks for an amount not to exceed $1500.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 23, 2013
Page 6 of 13
Councilmember Woodruff stated the meeting packet contains a copy of five different maps showing the
location of bike racks yet staff is proposing to order six. Park Commission Mangold stated the maps
depict the location of the existing racks. The location of the new racks is to be determined.
Woodruff seconded. Motion passed 4/0.
8. PLANNING
A. Report on the September 17, 2013, Planning Commission
Commissioner Labadie reported on matters considered and actions taken at the September 17, 2013,
Planning Commission meeting (as detailed in the minutes of that meeting),,
Councilmember Hotvet thanked Commissioner Labadie for a ven thorough report.
B. Accept Feasibility Reports for the Mill Street and Galpin Lake Road Trail Segments
Director Nielsen stated staff debated having this iteiii on this evening's agenda because the'minutes for
the September 17 Planning Commission meeting are not available et. ,If Nyas not on this agenda it would
have pushed this item out to Council's October 14 meeting. If Council decides it would prefer to have the
minutes before making a decision this item can be continued.
Engineer Hornby explained the Galpin ' Lake
Chanhassen/Shorewood city limits on the south up to
on the south side of Highway 7. There are some
Department of Natural Resources, (DNR) protected
roadway. On the west side of the roadway there is a
the roadway were considered during the feasibility stu
Galpin Lake Road and other roadways'.' There is a tro
end of the proposed trail. It'starts about 800 feet south
id trail segment would extend from the
pin Lake at the Excelsior /Shorewood city limits
Menges with the area. There is a Minnesota
land on the south end on the east side of the
that comes down at a steep slope. Both sides of
Staff tried to avoid having multiple crossings of
icated in the City of Chanhassen near the south
he end. There is a crosswalk there.
If the trail were cc instructed on the west side of the roadway a retaining wall would be necessan- to retain
the slope on the west side in order to °have the trail at a more Nvalkable level. It would require crossing
Mayflower Road and then Galpin Lake Road: In order to reduce the number of crossings it would be
better to have the trail on the east side. A' retaining wall would be needed to reduce the impact on the
DNR protected Nvetland. There is a permit issue that has to be resolved with the DNR and the Minnehaha
Creek Watershed District (MCWD). It appears that it will be possible to stay out of the ordinan- high
water level at Galpin Lake. But, as the trail approaches Excelsior the retaining wall will have to be
extended there as well. Just south of Galpin Lane there is another small wvetland area needing retaining
wall. There are some stretches along the route where retaining wall will be put in to tn- and reduce the
amount of right -of -way (ROW) taken for this project. An easement would have to be acquired on the
north end of the DNR protected Nvetland (near the intersection Mayflower Road and Galpin Lake Road).
The roadway comes in quite close to the ROW.
Two alternatives were considered for the Galpin Lake Road trail segment — a 6- foot -wvide asphalt trail and
an 8- foot -wide trail segment. An 8- foot -Nvide trail would result in the impervious surface being over a
MCWD threshold and therefore require volume control. The 6- foot -Nvide trail would not be over the
threshold. Some water quality treatment would have to be done for Galpin Lake and the DNR protected
Nvetland. Swirl chamber would be put in to reduce the volume of sediment and that would result in total
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 23, 2013
Page 7 of 13
solids reduction of about 60 — 80 percent. A 6- foot -v de trail is being recommended on the east side of
Galpin Lake Road; it would reduce impact and cost less.
Councilmember Hotvet asked if there has been any discussion with the developer who is proposing a 6
unit planned unit development (at the intersection of Galpin Lake Road and Ma- ,- floNyer Road) near the
proposed trail if they would collaborate on building the retaining wall. She also asked if there have been
anv discussion about collaborative efforts with the MCWD because of the wetlands in the area. Director
Nielsen stated staff has spoken with the developer about possibly getting additional ROW from that
project; that is still a possibility. But, because the trail will be located on the east side of the roadvmy it is
not near the developer's site. Engineer Hornby stated usually watershed districts look at grants to fund
improvements that provide water quality or an enhancement. Hornby explained that typically when a trail
is being constructed which would impact wetlands, watershed districts don't consider that an
improvement. He stated for water quality benefit items staff can tall, Nv th the MCWD, but typically a
watershed doesn't provide grant funding for that when it is part of a,prcject.
Engineer Hornby explained the Mill Street trail segment would
on the south and end at the Excelsior /Shorevyood boarder on the
of Mill Street. There is what Hennepin County calls an' on- street
8- foot -Nyide shoulder is considered a bikeNyaN- on the County'"
would not qualify for grant funding. This proposed project is ab
There is a safety benefit to doing that. The trail design has to n
guidelines. That is reflected in the feasibility report. A retaining
project primaril_T to reduce the amount of act to adjacent
rt`at the Chanhassen/ShoreNvood border
rth. It would be located on the east side
all along Mill Street is ShoreNvood; the
-ail plan. Therefore, the proposed trail
t relocating the County's trail off road.
t MnDOT and County bikewaN- design
all will have to be put in as part of this
operties and to reduce the amount of
easement needed. There are areas where easement must be acquired where the ROW is very near the
existing roadvmy. There would be a 400 — 5
Shorewood off -road system.
(if that is what Carver Cou0
Carver Countv because the t
representatives from Chanl
building that gap but it is n
There would be an approxin
the trail. Existing utilities Ny(
that the s
Hotvet a
section of Mill Street trail
Hotvet suggested moving
County the
s it). It wou
s off quite s
e has been
CIP. The re
to be
,ap between the Chanhassen trail system and the
systems oidd be connected by the on- street trail
e a challenge to construct the off -road segment in
ficantly there. During informal conversations with
ication that Chanhassen would be interested in
mendation is for an 8- foot -v de bituminous trail.
between the back of the curb on the east side and
the boulevard.
for both projects have to be revised to include the public process.
,elsior has any projects planned that might entice them to build their
Hornby responded at this time no.
with the next steps in these trail projects.
Councilmember Woodruff stated he went on the tour with the Park Commission on September 17 and he
was the liaison at the C6mmissionIs meeting following the tour. He also reviewed the feasibility reports.
The reports were not included in the printed meeting packet and he finds that to be problematic. He noted
he understands the recommendations and the issues Engineer Hornby pointed out. He stated that for 2014
there is about $140,000 in the budget for trails. The cost estimate for these two projects combined is about
$1.5 million. He clarified he is not saying Council should just throw up its hands. He expressed concern
about what he perceives as just going blindly ahead with both of the projects at this point and spending
more money without knowing how one or both of the trail projects could be funded. He stated that
discussion will occur during the CIP budgeting discussions. He noted he could support accepting the
feasibility reports this evening. He expressed reluctance to do anything more than ask staff to proceed
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 23, 2013
Page 8 of 13
Nvith the next steps for the Galpin Lake Road project. He stated he thought that project has greater benefit
and he finds it is a more interesting area from the standpoint of residents. Residents have come before
Council and talked about the need to be able to safely get to Excelsior across Highway 7. He
recommended putting the Mill Street project on hold.
Councilmember Hotvet stated from her vantage point the feasibility report is in part to find out what the
hard costs are. Councilmember Woodruff stated the cost estimates in the reports are not hard costs; those
are determined during the design phase. Woodruff explained the costs do not include things such as
easement costs and legal costs. Hotvet stated there is no Nvay to get more refined numbers N ithout taking
the next steps. Woodruff stated the next step is to start detailed design. Woodruff then stated staff is
asking for authorization to continue Nvith the detail design and hold public meetings. Hotvet stated
according to the staff memorandums in the packet staff is asking Council to accept or reject the feasibility
reports.
Councilmember Woodruff asked staff what action it Nvants Council to ,take this evening. Director Nielsen
stated if Council is okay Nvith the feasibility reports the next step in the process is to schedule the
neighborhood open house. That Nvould happen in November Nvith the November Planning Commission
meeting. Nielsen noted that Council can postpone taking motion on the feasibility reports until it has had
the opportunity to read the minutes from the September 17 Planning Commission meeting when the
reports Nvere discussed.
Mayor Zerby expressed his hesitance to moue fonvard Nvith the Mill Street project at this time. Yet, he
Nvould like to know what the residents think about the need for that tram segment. He stated if the resident
demand is high he could change his mind. But, at this time he is hesitant to do much other than hear from
residents.
Councilmember Woodruff stated he could support having open house meetings to hear from the residents.
He noted Council and staff have to'be. clear about the City's inability to execute these projects from a
financial standpoint in,2014, He stated the City Nvill certainly be able to pay for the projects over some
period of time. But, the city does not have the money to construct the trails in 2014.
Hotvet moved, Zerby seconded,, accepting the feasibility reports for the Galpin Lake Road Trail
Improvements and the Mill Street Trail Improvements as presented.
Director Nielsen stated staff Would like to 'know what Council Nvants staff to do next. He then stated he
also cautions against making promises the City can't keep. Staff and Council Nvill have to preface all of its
comments Nvith residents that at this time no one knows how the trail projects Nvill be paid for or when.
Councilmember Sundberg stated she supports having neighborhood open house meetings while making
sure residents clearly understand the Citv does not have the money to construct the trails next year. If the
residents really Nvant the trails then there Nvould be implications on the taxpayers.
Councilmember Hotvet stated the purpose of the feasibility study is to get an understanding of what is
feasible.
Without objection from the maker or seconder, the motion was amended to include directing staff
to hold a neighborhood open house meeting for each trail segment and to clearly convey to the
residents that the City does not have funding for the projects in 2014. Motion passed 4/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 23, 2013
Page 9 of 13
C. Approval of Resolution Supporting the Hennepin County Capital Improvement
Plan Grant Application for the Mill Street Trail Segment
Engineer Hornby explained that for the Mill Street trail segment there is an opportunity to apply for a
grant from the Hennepin County Capital Improvement Plan for the 2014 Bikeway- Development
Participation Program. Staff is Nvorking on the grant application. The application must be submitted by
October 4. The County grant is for the bikeway development. It provides up to a 50 percent match of
local funds Nvith a maximum of $100,000. Council is being asked to authorize staff to submit the
application by adopting a resolution of support.
Councilmember Woodruff stated if the County aNvards the City a grant is the City obligated to follow
through Nvith the project. Engineer Hornby noted it is not; there Neill be an opportunity to turn the grant
doom.
Sundberg moved, Hotvet seconded, Adopting RESOLUTION NO. 13 -059, "A Resolution
Supporting the Grant Application Made to the Hennepin County Capital Improvement Program —
2014 Bikeway Development Participation Program" subject to changing the, twenty -five (25)
percent match to fifty (50) percent match. Motion passed 4/0.
9. ENGINEERING /PUBLIC WORKS
A. Approval of Work Orders for Smithtown Road, Sidewalk Improvement, City
Project 13 -04
Engineer Hornby explained
SmithtoN -,n Road Sidewalk
Nvas necessary because of ex
lot of drain tile also needed i
approve Work Orders 1,.2
that during the construction of the storm sewer being done as part of the
mprovement Project it became apparent that a redesign of the storm seNver
contract amount to $1,095,542
asked to approve additional ,
drainage system, Because this
the Minnesota Department of
N ork orders.
Woodruff moved, Adopting l
2, and 3 for Smithtown Road
Councilmember Hot
in a Nvav staff thinks
ing underground utilities. It extended the storm seNver further to the Nvest. A
be reconnected to the system for various reasons. Council is being asked to
1 3 this evening for a cciifnbined amount of $25,169.79. That increases the
.54 (a 2.4 percent increase), That Nvork has been completed. Council Nvill be
work order at a later date for an amount of about $10,000. It is for the
is Minnesota State'Aid (MSA) project the Nvork orders have to go through
Trans ,ortation (MnDOT) for approval MnDOT has approved the three
�UTION NO. 13 -060, "A Resolution Approving Work Orders 1,
alk Improvements SAP 216 - 101 -004 City Project 13 -04."
can be considered a stormwater expense. She asked that it be coded
Mayor Zerby asked Director DeJong to comment on that.
Director DeJong explained there are a number of Nvays the costs can be allocated to the various funds.
Because it is an MSA project there could be MSA funding for the project. Part of the costs could be
allocated to the StormNvater Management Fund. Or, it could be paid fully out of the Trail Fund. It Nvas
budgeted out of the Trail Fund and that Nvas the Nvay it Nvas presented in the Capital Improvement Program
(CIP).
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 23, 2013
Page 10 of 13
Councilmember Woodruff stated that all of the storm seNyer improvements that are being made as part of
this project are being made simply because the sideNvalk. If the sidevyalk Nyere not being constructed the
seNyer improvements Nyould not have been made. He thought it appropriate to allocate the costs to the
Trail Fund. He noted he does not think that decision needs to be made this evening.
Councilmember Hotvet stated she thought the improvements to the storm seNyer system Nyould have
eventually had to be made.
Sundberg seconded.
Councilmember Hotvet Nyants to be able to look back and know N-,-hat the cast of the sidevyalk Nyork Nyas
Motion passed 4/0.
Councilmember Woodruff asked that Council direct staff to prepare a =full accounting of the Trail Fund at
its earliest convenience. He stated there Nyas about $1.6 million 'available at the beginning of 2013.
Director DeJong stated he can do a full update on the CIP` across all funds.
Engineer Hornby clarified that the payment to the contractor for the work orders Nyill be approved as a
verified claim at a future date. The action this evening Nyas just,to,approve the Nyork orders.
B. Approval of Cooperative Construction Agreement with Minnesota Department of
Transportation Excelsior Boulevard Trail and Retaining Wall, City Project 12 -11
Engineer Hornby explained the meeting packet contains' a, copy of a draft cooperative construction
agreement Nyith the Mi
funding available to the
retaining Nyall associate
and a portion of the ret
limited use permit whic
ROW. The agreement e
City performs the rhaintt
N all is primarily to mak
is in Qood condition. For
Hornby note
the language
Hall address,
Councilmember
a. Department of Transportation ,(Mnl)OT). MnDOT does not have any
ar this project. This is alocal project for the Excelsior Boulevard trail and
that. The reason there is a cooperative agreement is a portion of the trail
wall are located in MnDOT right- of -Nvay (ROW). MnDOT used to issue a
the City a license to operate its facility Nvithin the MnDOT trunk highway
illy replaces that. The State retains ow nership of the improvements and the
of the improvements'per the agreement. The maintenance to the retaining
irs if there is erosion of the slope above the Nyall and to make sure the Nyall
ail. the Citv Nyould do its normal maintenance.
agreement is a, draft agreement. He and Attorney Keane have revievyed it. They think
ritten is acceptable. He recommended his contact information be changed to the City
its Shorev, ood email and his City Hall phone number.
this is normal protocol.
Engineer Hornby explained the City is asking to put its improvements in MnDOT's ROW. This is a new
format for this type of agreement. This gives the City a license to have its improvements in the ROW for
25 years. Like a utility MnDOT can ask the Citv to relocate it or take it out. MnDOT has revievyed the
Nyall design and approved it as designed. This is a typical agreement for a city improvement in the trunk
highNyaN- ROW.
Woodruff moved, Sundberg seconded, Adopting RESOLUTION NO. 13 -061, "A Resolution
Approving Minnesota Department of Transportation Cooperative Construction Agreement for
City Improvements Constructed with the Excelsior Area Improvements MCES Project 802850,
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 23, 2013
Page 11 of 13
City Project No. 12 -11" subject to changing Engineer Hornby's contact information to the City Hall
address and to his City email and phone number. Motion passed 4/0.
C. Approval of Agreement for Trunk Highway 7 and County Road 19 (Oak Street)
Intersection Project S.P. 2706 -225 (TH7)
Director BroN -,n clarified that the memorandum from the Minnesota Department of Transportation
(MnDOT) included in the meeting packet is the premise for N-,-hat Neill become a formal agreement for the
traffic control signal system at the intersection of Trunk Highway 7 and County Road 19 (Oak. Street).
MnDOT Nyants to knoNy that the parties to the agreement conceptually agree with it. The traffic signal
project cost is approximately $212,000. MnDOT Nyill fund 67 percent of the cost and Hennepin County
Nyill fund 33 percent. Shorewood and the City of Excelsior Nyill be equally responsible for re- lamping and
re- painting the system and the ongoing electrical costs. It appears Excelsior, will support this as Nyell.
In response to a question from Mayor Zerby, Director BroN-,n explained that approximately 10 years ago
the City used state aid funds to convert all of its signals along HighNya -,T 7 to LED lights. Because of
vibration, moisture and mice there are LED lights that need to be changed out.
Woodruff moved, Hotvet seconded, approving in concept the project that is laid out in the
memorandum from the Minnesota Department of Transportation included in the meeting packet
for September 23, 2013. Motion passed 4/0.
D. Apple Road Drainage Improvement Project, City Project 11 -15
Engineer Hornby explained N-,-hen Council last discussed the Apple Road Drainage Improvement Project
Council asked N-,-hat it Nv ould cost to fulfill the City's maintenance responsibilities laid out in the
Agreement for the Easement and Maintenance Declaration Nvith the' Minnehaha Creek Watershed District
(MCWD). The cost to contract that maintenance out Neill be about $5,000 for three years. The
maintenance Nyill be to ensure that the plants mature over the 3 -year period and that the Nyeeds are
harvested out. The meeting packet includes a breakout of the proposed costs for the project as part of the
grant agreement Nvith the MCW>7..It was revised to include the $5,000 for the maintenance activities. All
of the residents affected by the improvements have signed and returned the agreement. In order to get a
permit to ceinstruct, the Ciiy needs t6 approve the Agreement. A copy of the Agreement is included in the
Sundberg moved, Hotvet seconded, Adopting RESOLUTION NO. 13 -062, "A Resolution
Authorizing Easement and Maintenance Declaration Agreement for Apple Road Drainage
Improvement Project, City Project NO. 11 -15." Motion passed 4/0.
Mayor Zerby stated he' is pleased staff Nyas able to find an outside source to provide the maintenance
services at such a reasonable rate.
10. GENERAL /NEW BUSINESS
11. OLD BUSINESS
12. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 23, 2013
Page 12 of 13
1. Monthly Budget Report
Mayor Zerby noted that a copy of the August 2013 General Fund Monthly Budget Report is included in
the meeting packet.
2. Update on 5795 Country Club Road
Attorney Keane stated the closing for City- oN -,ned property located at 5795 Country Club Road is
scheduled for October 11, 2013.
3. Update on Trail Projects
Engineer Hornby explained the sod has been put doN -,n for the Cou
it looks very nice. The grading Nvork has been started for the Si
between Cathcart Drive and Strawberry Lane. Curb Nvas being put
to the Hennepin County Regional Trail. The contractor Nvill then g
of Victoria and go up to Cathcart Drive. Then grading behind the ci
start to get poured. The contractor has indicated it should be able
sidewalk per day. He noted it is not knoN -,n if the Excelsior Boule)
done in 2013.
4. Deer Management
Director Nielsen explained the first deer harvk
Eighteen deer Nvere harvested. That is seven mor(
a couple who opposes the program and does not
are very concerned about a wounded deer dying
somewhat near their property. There is a large w
east of HoNvards Point Road.,,
The couple cited a provision in the
spots where there 'are no neighborhoi
the harvest for site 2 because that wi
residents whose property- abuts site 2
about the harvest program. It's, apl
Program an opportunity to voice their
He has informed tl
sites the other sites
Update
tv Road 19 trail/sideNvalk project and
lthtovm Road Nvest sidewalk project
i today and'it Was going to be run up
back to the end that borders the City
b Nvill begin. Then sideNvalk Nvill then
a pour between 1000 - 1500 feet of
rd,trail project in Sh6rewood Neill be
>kcnd for this season occurred this past Nveek.
he second highest weekend harvest ever. There is
my harvesting to occur near their property. They
it property and the children seeing that. Site 2 is
system on the north side of SmithtoN -,n Road just
y'§ Wildlife Management Plan that talks about hunting only in
objections, For the next harvest Nveekend he is going to suspend
)ccur before Council's next meeting. A notice Nvill be sent out to
A extend the opportunity to them to come before Council to talk
)riate to give those who don't oppose the Deer Management
pinion as Nvell during the October 14 Council meeting.
Deer Management Program Nvas resident driven. Other than the City
I up by residents. The City gets more offers every year.
Councilmember Hotvet asked if suspending harvesting on site 2 Neill result in harvesting being suspended
on other sites. Director Nielsen noted there are a couple of other sites in that same vicinity. He stated it
doesn't hurt to skip the harvest for one Nveekend on a particular site.
5. Update on Rate Study
Administrator Joynes noted that he and Director DeJong met Nvith consultants from Ehlers earlier in the
day to talk about the rate studies. He stated originally the intent Nvas to give Council an update on the rate
study during a Nvork session this evening. Staff has changed the dynamics of the rate study to break out
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 23, 2013
Page 13 of 13
storm sewer drainage costs done as part of the trail projects. Staff has scheduled a rate study work session
for October 28.
6. Events: September 26 — 27 Garage Sale from 9:00 A.M. to 3:00 P.M.
Oktoberfest on Saturday October 5 5:00 — 8:00 P.M.
Mayor Zerby noted there is an indoor garage sale scheduled for September 26 and 27 from 9:00 A.M. —
3:00 P.M. at the Southshore Community Center. The Oktoberfest event will he held on Saturday, October
5 from 5:00 P.M. — 8:00 P.M. at the Center.
B. Mayor and City Council
Councilmember Woodruff stated the Metro Cities Revenue and
third time this year last week. He attended the meeting. The pc
will be on the Metro Cities November meeting agenda for apprc
he will make sure they are distributed to Council. He leas
organizations will be also be exempt cities from paying sales tai
and the South Lake Minnetonka Police Department will be, exeml
Director DeJong stated he has calculated that based on 201
City approximately $31,200. He has submitted that to the Mi
Councilmember Hotvet stated there is a
Excelsior and Tonlca Bay area. It's an it
September 24 at 7:00 P.M. at the Old Log
Mavor Zerbv stated he attended the recenl
also met with the Mav or of Excelsior and
together in public works.'
13. ADJOURN
Woodruff moved, Hotvet seconded, Adi
2013, at 9:56 P.M. Motion passed 410.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Jean Panchyshyn, City Clerk
One
ition Policv Committee met for the
revisions the Committee is making
�s soon as the policies are available
that in some cases joint powers
ig 2014. The Excelsior Fire District
;es the tax exemption will save the
leoartment of Revenue.
`ong being filmed in the Shorewood,
film. There is a meeting about it on
meeting of the Southshorre Center Advisory Committee. He has
the Mav or of Tonka Bay to talk about things the cities could do
the City Council Regular Meeting of September 23,
Scott Zerby, Mayor
Department Council Meeting Item Number
Finance October 14, 2013 3A
Item Description: Verified Claims
From: Michelle Nguyen
Bruce DeJong
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 54741 through
54811 totaling $937,633.33
Staff Recommendation
Staff recommends approval of the claims list.
10/10/2013
10:40 AM
A/P
HISTORY CHECK REPORT
VENDOR
SET:
01 City of
Shorewood
5,221.56
BANK:
1 BEACON BANK
000000
10,170.36
DATE RANGE:
9/24/2013 THRU
99/99/9999
5,102.32
000000
1,193.30
000000
10,285.43
5,909.69
CHECK
VENDOR
I.D.
000000
NAME
STATUS
DATE
00051
1,762.49
000000
EFTPS - FEDERAL W/H
1,403.05
000000
1,403.05
I -T1
20130924
FEDERAL W/H
D
9/24/2013
1,185.96
I -T3
20130924
FICA W/H
D
9/24/2013
425.00
I -T4
20130924
MEDICARE W/H
D
9/24/2013
00051
EFTPS - FEDERAL W/H
I -T1
20131007
FEDERAL W/H
D
10/07/2013
I -T3
20131007
FICA W/H
D
10/07/2013
I -T4
20131007
MEDICARE W/H
D
10/07/2013
00052
PERA
I -P
20130924
P/R DEDUCTS -PERA
D
9/24/2013
00052
PERA
I -P
20131007
P/R DEDUCTS -PERA
D
10/07/2013
00092
MN DEPT OF REVENUE
I -T2
20130924
STATE W/H
D
9/24/2013
00092
MN DEPT OF REVENUE
I -T2
20131007
STATE W/H
D
10/07/2013
20005
WELLS FARGO HEALTH BENEFIT SVC
I -16
20130924
P/R DEDUCTS -HSA
D
9/24/2013
20005
WELLS FARGO HEALTH BENEFIT SVC
I -16
20131007
P/R DEDUCTS -HSA
D
10/07/2013
00053
ICMA RETIREMENT TRUST - 302131 -4
I -02
20130924
P/R DEDUCTS - DEFERRED COM
R
9/24/2013
1
GEORGE DANSER
I- GEORGE DANSER -10
5840 XMAS LK RD
R
9/27/2013
1
LONDON CHIMNEY SWEEPS, LTD
I- LONDON CHIMNEY SWP
LONDON CHIMNEY SWEEPS, LTD:
R
9/27/2013
00086
AFSCME COUNCIL 5 - UNION
I -01
20131007
P/R DEDUCTS - OCT UNION DUES
R
10/07/2013
00053
ICMA RETIREMENT TRUST - 302131 -4
I -02
20131007
P/R DEDUCTS - DEFERRED COM
R
10/07/2013
PAGE: 2
INVOICE
CHECK
CHECK CHECK
AMOUNT
DISCOUNT NO
STATUS AMOUNT
3,727.56
000000
5,221.56
000000
1,221.24
000000
10,170.36
3,989.81
000000
5,102.32
000000
1,193.30
000000
10,285.43
5,909.69
000000
5,909.69
5,955.78
000000
5,955.78
1,674.42
000000
1,674.42
1,762.49
000000
1,762.49
1,403.05
000000
1,403.05
1,403.05
000000
1,403.05
1,185.96
054741
1,185.96
20,000.00
054742
20,000.00
425.00
054743
425.00
269.78
054745
269.78
1,185.96
054746
1,185.96
10/10/2013 10:40 AM
A/P HISTORY CHECK REPORT
PAGE: 3
VENDOR
SET: 01 City of
Shorewood
BANK:
1 BEACON BANK
DATE RANGE: 9/24/2013 THRU
99/99/9999
CHECK
INVOICE
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS
DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
1
RAYMOND & PATRICIA OLSEN
I -R & P OLSEN -ESMT
ESMT
R
10/07/2013
9,200.00
054747
9,200.00
1
THE RADON GUYS
I -THE RADON GUYS1146
5795CTRY CLB RD
R
10/07/2013
1,468.50
054748
1,468.50
1
WALTER J. LUKE
I- WALTER LUKE -ESMT
26825 SMITHTOWN
R
10/07/2013
12,200.00
054749
12,200.00
29306
ALLIED WASTE SERVICES #894
I- 0894 - 003196786
2013 SPRING CLEAN UP
R
10/14/2013
3,669.54
054750
I- 0894- 003299477
OCT SVC
R
10/14/2013
13,741.20
054750
17,410.74
04081
CARQUEST AUTO PARTS
1- 6974 - 211792
TRAILER HITCH -ERU
R
10/14/2013
203.81
054751
203.81
17300
CENTERPOINT ENERGY
I- 57708497 - 092413
SVC 08/21 -09/20
R
10/14/2013
9.24
054752
I- 79456885- 092413
SVC 08/21 -09/20
R
10/14/2013
39.11
054752
1- 80000150112 - 093013
08/21 -09/20 SVC
R
10/14/2013
172.49
054752
I- 86501806- 092413
SVC 08/21 -09/20
R
10/14/2013
14.19
054752
235.03
26100
CENTURY LINK
I- 612E451785- 100113
OCT SVC
R
10/14/2013
315.39
054753
I- 612E458019- 100113
OCT SVC
R
10/14/2013
236.43
054753
1- 9524702294 - 092513
SVC 09/25 -10/24
R
10/14/2013
59.51
054753
I- 9524706340- 092513
SVC 09/25 -10/24
R
10/14/2013
123.03
054753
I- 9524709605 - 092513
SVC 09/25 -10/24
R
10/14/2013
74.47
054753
I- 9524709606- 092513
SVC 09/25 -10/24
R
10/14/2013
74.47
054753
883.30
05050
CITIES DIGITAL INC.
1 -32383
12/07- 12 /07/14 ANNUAL SVC
R
10/14/2013
4,734.21
054754
4,734.21
07600
CITY OF EXCELSIOR
I -3RD QTR - 2013- VIATER
3RD QTR WATER SVC
R
10/14/2013
5,924.49
054755
I -4TH QTR - 2013 -SW
4TH QTR UNMETER SW SVC
R
10/14/2013
5,935.80
054755
11,860.29
17400
CITY OF MINNETONKA
I -3RD QTR - 2013 -PIA
3RD QTR READING
R
10/14/2013
497.67
054756
497.67
24600
CITY OF TONKA BAY
I -3RD QTR- 2013 -WA /SW
3RD QTR SW /WA
R
10/14/2013
935.61
054757
935.61
10/10/2013 10:40 AM
A/P
HISTORY CHECK REPORT
VENDOR
SET: 01 City of
Shorewood
33.41
054758
BANK:
1 BEACON
BANK
1,539.52
51.96
DATE RANGE:
9/24/2013 THRU
99/99/9999
054760
33.08
054760
50.00
CHECK
VENDOR
I.D.
NAME
STATUS DATE
05885
054762
CULLIGAN BOTTLED WATER
72.68
054763
72.68
I- 114099504119 -SEP13 SEPT DRINKING WATER
R
10/14/2013
29271
054765
DREW KRIESEL
118.52CR
054766
I- 314194 - 314196
SEPT SVC
R
10/14/2013
29101
145.50
ECM PUBLISHERS, INC
054768
212.41
1,774.58
I -25836
SUMMIT WOODS PUD
R
10/14/2013
68.00
I -26192
SUMMIT WOODS PUD 09/21
R
10/14/2013
I -26193
SUMMIT WOODS PUD 09/21/13
R
10/14/2013
I -29110
SSCC GARAGE SALES
R
10/14/2013
07375
ELECTION SYSTEMS & SOFTWARE, I
I- 861009
AUTOMARK HEADPHONE
R
10/14/2013
29481
ERDMAN- LUNTZ, RON
I- 10/07/2013
TAI CHI CLASS END 10/14
R
10/14/2013
29396
EROSION PRODUCTS, LLC
I -1011
BLANKET
R
10/14/2013
07270
ESS BROTHERS & SONS INC
I- SS5687
MANHOLE ADJUST RINGS
R
10/14/2013
07653
EXCELSIOR FIRE DISTRICT
I -4TH QTR- 2013 -F &S
4TH QTR PAYMENT
R
10/14/2013
08712
G & K SERVICES
C -AUG -2013
AUG OVERPD
R
10/14/2013
I- SEPTEMBER -2013
SEPT SVC
R
10/14/2013
29486
GEORGIA KANDIKO
I- 10/07/2013
EVENT
R
10/14/2013
10000
GROUT, TWILA
I- OKTOBERFEST -2013
OKTOBERFEST EXP
R
10/14/2013
10503
HENNEPIN COUNTY TAXPAYER SERVI
I- 2013- 5795CTRY -2ND
33- 117- 23 -14- 0031 -2ND HALF
R
10/14/2013
29426
HOMEHELP
I- 09/30/2013
TABLECLOTH WASHED
R
10/14/2013
PAGE: 4
INVOICE
CHECK
CHECK CHECK
AMOUNT
DISCOUNT NO
STATUS AMOUNT
33.41
054758
33.41
1,539.52
054759
1,539.52
51.96
054760
40.43
054760
33.08
054760
50.00
054760
175.47
21.02
054761
21.02
120.00
054762
120.00
72.68
054763
72.68
392.77
054764
392.77
152,200.07
054765
152,200.07
118.52CR
054766
1,517.95
054766
1,399.43
145.50
054767
145.50
212.41
054768
212.41
1,774.58
054769
1,774.58
68.00
054770
68.00
10/10/2013 10:40 AM
A/P
HISTORY CHECK REPORT
VENDOR
SET: 01 City of
Shorewood
591.00
054771
BANK:
1 BEACON BANK
054771
666.00
DATE RANGE: 9/24/2013 THRU
99/99/9999
30.00
40.00
054773
40.00
80.16
054774
CHECK
VENDOR
I.D.
NAME
STATUS
DATE
29515
1,026.75
KOEHNEN, TOM
407.00
054775
I- 09/18/2013
EDDY STATION- FREEMAN PK WORK
R
10/14/2013
64.37
I -SEPT 18, 2013
5795 CTRY CLB RD -DOOR REPAIR
R
10/14/2013
1
50.00
LAUREL PORTER
50.00
100.00
054779
I- LAUREL PORTER -1013
GARAGE SALES REF
R
10/14/2013
13300
054780
LEAGUE OF MINNESOTA CITIES
13.36CR
054781
I- 191925
113 REGIONAL 11/20 WOODRUFF
R
10/14/2013
13320
535.56
LEE PEST CONTROL, INC.
I -3RD QTR -2013
3RD QTR SVC
R
10/14/2013
29259
MALKERSON GUNN MARTIN LLP
I -29160
JUN GENERAL MATTERS
R
10/14/2013
I -29161
JUN PERSONNEL
R
10/14/2013
I -29162
JUN PUBLIC IMPRVMT PROJ
R
10/14/2013
I -29163
JUN SMITHTOWN TRAIL
R
10/14/2013
I -29164
JUN HOUSE FOR SALE
R
10/14/2013
29513
MCGINNIS SHELLY
I- 2013 -ADOPT A GARDE
ADOPT A GARDEN EXP
R
10/14/2013
29514
METRO DINING CLUB
1- 09/12/2013
DINING CLUB FUNDRAISER EXP -
R
10/14/2013
00060
MINNESOTA SECRETARY OF STATE
I- 2013 -TRAIL LOGO
PARK TRAIL LOGO
R
10/14/2013
29458
MRS. MEYER, JOY
1 -13048
OKTOBERFEST & DEC HOL EXP
R
10/14/2013
15900
OFFICE DEPOT
I- 678063732001
CLAMP
R
10/14/2013
1- 678063791001
POST CARD
R
10/14/2013
29332
ON SITE SANITATION INC
C -A- 515946
SVC 10/05 -10/11
R
10/14/2013
I- A- 513019- 024/033
SVC 09/14 -10/11
R
10/14/2013
15000
PAETEC
I- 5964933
SVC 08/29 -09/28
R
10/14/2013
PAGE: 5
INVOICE
CHECK
CHECK CHECK
AMOUNT DISCOUNT
NO
STATUS AMOUNT
591.00
054771
75.00
054771
666.00
30.00
054772
30.00
40.00
054773
40.00
80.16
054774
80.16
1,850.00
054775
37.00
054775
1,026.75
054775
407.00
054775
1,480.00
054775
4,800.75
64.37
054776
64.37
1,445.00
054777
1,445.00
50.00
054778
50.00
100.00
054779
100.00
15.98
054780
89.01
054780
104.99
13.36CR
054781
662.65
054781
649.29
535.56
054782
535.56
10/10/2013 10:40 AM
A/P
HISTORY CHECK REPORT
PAGE: 6
VENDOR
SET: 01 City of
Shorewood
BANK:
1 BEACON BANK
DATE RANGE:
9/24/2013 THRU
99/99/9999
CHECK
INVOICE
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS
DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
29433
PAMELA KOLTES ZUMBA
I- 10/07/2013
CLASSESS 09/16 & 10/28
R
10/14/2013
322.50
054783
322.50
20500
PETTY CASH
I- 09/05/2013
BATH TISSUE
R
10/14/2013
12.86
054784
12.86
1
SCOTT MONTEI
I -SCOTT MONTEI -13
5795 CTRY CLB
R
10/14/2013
1,815.71
054785
1,815.71
22950
SHOREWOOD TRUE VALUE
I- 116698
HARDWARE
R
10/14/2013
1.97
054786
I- 116703
WASP /HORNET SPRAY
R
10/14/2013
29.88
054786
I- 116731
GLOVES, ADHESIVE
R
10/14/2013
36.09
054786
I- 116808
STIFFKNIFE & CABLE TIE
R
10/14/2013
21.89
054786
I- 116839
FLEXIBLE COUPLING
R
10/14/2013
9.07
054786
I- 116920
BELT
R
10/14/2013
19.23
054786
118.13
23500
SO LK MTKA POLICE DEPT
I -4TH QTR- 2013 -LEASE
4TH QTR LEASE PAYMENT
R
10/14/2013
56,941.00
054787
I- OCTOBER- 2013 -OBE
OCT -OBE
R
10/14/2013
84,419.00
054787
141,360.00
17050
STATE OF MN -MN DEPT OF HEALTH
I -3RD QTR- 2013 -SS
3RD QTR WATER SS
R
10/14/2013
2,143.00
054788
2,143.00
29505
STONE SCAPES
I -2483
SEPT LANDSCAPE SVC
R
10/14/2013
225.29
054789
225.29
29516
TEAM LIQUOR, WINE & SPIRITS
1- 10/08/2013
OKTOBERFEST EVENT
R
10/14/2013
289.94
054790
289.94
29443
THE MULCH STORE
I -14568
SPET SVC
R
10/14/2013
469.99
054791
469.99
29434
TITAN MACHINERY
I- 2191042 GP
SLOW VEHICLE SIGN STEER
R
10/14/2013
52.37
054792
52.37
25000
TOTAL PRINTING SERVICES
I -9495
OCT NEWSLETTER SVC
R
10/14/2013
1,022.14
054793
1,022.14
05056
ULTIMATE SAFETY CONCEPTS INC.
I- 151964
GAS MONITOR
R
10/14/2013
53.44
054794
53.44
25540
UNITED LABORATORIES
I- INV060544
WASP SPRAY
R
10/14/2013
406.11
054795
406.11
10/10/2013 10:40 AM
A/P
HISTORY CHECK REPORT
VENDOR
SET: 01 City of
Shorewood
3,257.40
054796
BANK:
1 BEACON BANK
054797
216.34
DATE RANGE: 9/24/2013 THRU
99/99/9999
165.55
054797
441.01
1,417.50
054798
CHECK
VENDOR
I.D.
NAME
STATUS
DATE
29135
054799
VALLEY -RICH CO., INC.
1,007.75
054800
I -19191
WATER CURB STOP REPAIR
R
10/14/2013
70200
VERIZON WIRELESS
054800
291.61
I- 9711450654
SVC 08/13 -09/12
R
10/14/2013
10,462.99
I- 9711995577
L.S. SVC 08/22 -09/21
R
10/14/2013
054804
I- 9712517261
SVC 09/02 -10/01
R
10/14/2013
29491
054805
VOLT MANAGEMENT CORP.
8,580.05
054805
25,740.15
I- 29853905
INSPECTOR 09/15
R
10/14/2013
054807
I- 29854477
WATERCRAFT INSPECTOR 09/15
R
10/14/2013
83900
WASTE MANAGEMENT OF WI -MN
I- 6576228 - 1593 -1
OCT SVC
R
10/14/2013
I- 6576229- 1593 -9
OCT SVC
R
10/14/2013
19800
XCEL ENERGY
1- 0489324794
SVC 08/21 -09/21
R
10/14/2013
I- 0489352775
SVC 08/21 -09/21
R
10/14/2013
I -STMN #384975540
SVC 08/26 -09/25
R
10/14/2013
I- STMT #383787184
SVC 06/26 -08/19
R
10/14/2013
I- STMT #384518452
SVC 07/22 -09/22
R
10/14/2013
00500
AAA STRIPING SERVICE CO.
I- P.V. #1- PRJ01459 -80
P.V. #1 -2013 PAVEMENT MARK
R
10/14/2013
29502
BARBER CONSTRUCTION CO., INC.
I- P.V. #4- PR001459 -79
P.V. #4 -CTY RD 19 SIDEWALK
R
10/14/2013
29508
CHARD TILING G EXCAVATING
I- P.V. #3- PR001459 -69
P.V. #3- SMITHTOWN RD TRAIL
R
10/14/2013
07600
CITY OF EXCELSIOR
I -1ST QTR - 2013 -SW
1ST QTR SEWER
R
10/14/2013
I -2ND QTR - 2013 -SW
2ND QTR SGT
R
10/14/2013
I -3RD QTR - 2013 -SW
3RD QTR SW
R
10/14/2013
06560
DELEGARD TOOL COMPANY
I- 838969
SCAN ENGINE ANALYZER
R
10/14/2013
29512
G.F. JEDLICKI, INC.
I- P.V. #2- PR01459 -65
P.V. #2 - SILVER LK OUTLET MODI
R
10/14/2013
PAGE: 7
INVOICE
CHECK
CHECK CHECK
AMOUNT
DISCOUNT NO
STATUS AMOUNT
3,257.40
054796
3,257.40
59.12
054797
216.34
054797
165.55
054797
441.01
1,417.50
054798
126.00
054798
1,543.50
192.32
054799
450.12
054799
642.44
1,007.75
054800
949.46
054800
274.99
054800
22,598.95
054800
291.61
054800
25,122.76
10,462.99
054802
10,462.99
9,861.00
054803
9,861.00
218,826.65
054804
218,826.65
8,580.05
054805
8,580.05
054805
8,580.05
054805
25,740.15
1,063.41
054806
1,063.41
3,820.00
054807
3,820.00
10/10/2013 10:40 AM
A/P
HISTORY CHECK REPORT
VENDOR
SET: 01 City of
Shorewood
662.00
054808
BANK:
1 BEACON BANK
054809
224.00
DATE RANGE: 9/24/2013 THRU
99/99/9999
299.45
054810
307.95
16.54
054811
CHECK
VENDOR
I.D.
NAME
STATUS
DATE
10503
185.48
HENNEPIN COUNTY TAXPAYER SERVI
185.48
427.64
999999
I- 0713 -26
2013 ANNUAL S.A. SVC FEE
R
10/14/2013
29426
999999
HOMEHELP
165.00
999999
165.00
I- 10/07/2013
TABLECLOTHS
R
10/14/2013
81500
MN CONWAY FIRE & SAFETY INC.
999999
457.92
6,145.75
I -74043
113 FIRE EXTINGUISER INSPECT
R
10/14/2013
I -74048
113 FIRE EXTINGUISER INSPECT
R
10/14/2013
22950
SHOREWOOD TRUE VALUE
999999
1,530.67
I- 116987
GLUES & SOLVENTS
R
10/14/2013
I- 117002
COUPLING
R
10/14/2013
00087
AFSCME CO 5 MEMBERS HEALTH FUN
I- OCTOBER -2013
OCT -UNION DENTAL
E
10/14/2013
03325
BOYER TRUCKS PARTS DISTRIBUTIO
I- 761514
BELT TIGHTENER
E
10/14/2013
06572
DELTA DENTAL OF MINNESOTA
I- 5260170
OCT DENTAL PREM
D
10/01/2013
07900
HAWKINS, INC.
I- 3519477 -RI
CHLORINE
E
10/14/2013
09400
GOPHER STATE ONE CALL
I -78893
SEPT SVC
E
10/14/2013
13525
LINK, CLARE T.
I- SEPTEMBER 17, 2013
SS CTR ADVISORY COMMITTEE
E
10/14/2013
15885
MIDWEST MAILING SYSTEMS, INC.
I -3RD QTR - 2013 -UB
3RD QTR UTILITY BILLINGS
E
10/01/2013
15885
MIDWEST MAILING SYSTEMS, INC.
I -72897
OCT NEWSLETTER SVC
E
10/14/2013
I -72923
3RD QTR BILLS ADDT'L
E
10/14/2013
18100
CITY OF MOUND
I -4TH QTR - 2013 -FIRE
4TH QTR FIRE SVC
E
10/14/2013
18500
VIM. MUELLER & SONS, INC.
I- 187440
ROADWAY PATCH
E
10/14/2013
I- 187489
ROADWAY PATCH
E
10/14/2013
I- 187534
ROADWAY PATCH
E
10/14/2013
I- 187738
ROADWAY PATCH
E
10/14/2013
I- 187792
ROADWAY PATCH
E
10/14/2013
PAGE: 8
INVOICE
CHECK
CHECK CHECK
AMOUNT
DISCOUNT NO
STATUS AMOUNT
662.00
054808
662.00
224.00
054809
224.00
8.50
054810
299.45
054810
307.95
16.54
054811
23.49
054811
40.03
357.00
999999
357.00
185.48
999999
185.48
427.64
999999
427.64
105.00
999999
105.00
290.30
999999
290.30
165.00
999999
165.00
1,677.66
999999
1,677.66
450.44
999999
7.48
999999
457.92
6,145.75
999999
6,145.75
1,531.30
999999
510.01
999999
1,018.11
999999
1,018.74
999999
1,530.67
999999
5,608.83
10/10/2013 10:40 AM
A/P
HISTORY CHECK REPORT
VENDOR
SET: 01 City of
Shorewood
113.42
999999
BANK:
1 BEACON
BANK
2,500.00
152.94
DATE RANGE: 9/24/2013 THRU
99/99/9999
139.67
999999
139.67
1,176.00
999999
CHECK
VENDOR
I.D.
NAME
STATUS DATE
19445
5,611.50
NGUYEN, MICHELLE
49,888.70
999999
I- SEPTEMBER -2013
SEPT MILEAGE
E
10/14/2013
20950
999999
KENNETH N. POTTS, P.A.
4,052.25
999999
I- SEPTEMBER -2013
SEPT PROSECUTIONS
E
10/14/2013
22820
CITY OF SHOREWOOD
999999
631.75
I -3RD QTR -2013
3RD QTR WA
E
10/14/2013
27195
1,994.75
GRAINGER, INC
4,948.00
999999
I- 9255016249
LATEX, GLOVES
E
10/14/2013
28451
999999
WSB AND ASSOCIATES, INC.
844.03
999999
844.03
I- 01459 -260 -7
AUG- BRIDGE SAFETY INSPECT
E
10/14/2013
999999
I- 01459 - 350 -34
AUG -GIS & CAD SUPPORT
E
10/14/2013
3,410.33
I- 01459- 630 -15
AUG -APPLE RD DRAINAGE
E
10/14/2013
I- 01459- 650 -11
AUG- SILVER LK OUTLET IMPRVMT
E
10/14/2013
I- 01459- 690 -12
AUG- SMITHTOWN TRAIL
E
10/14/2013
I- 01459- 700 -11
AUG -MCES FORCEMAIN IMPVMT
E
10/14/2013
I- 01459 -710 -9
AUG - 2012 -2013 GEN SVCS
E
10/14/2013
I- 01459 -720 -5
AUG -2013 SEAL COAT
E
10/14/2013
I- 01459 -740 -4
AUG - ASHLAND WOOD /ST IMPVMT
E
10/14/2013
I- 01459 -750 -4
AUG -L.S. #5 & 6 REHAB
E
10/14/2013
I- 01459 -760 -4
AUG- VALLEYWOOD ST IMPRVMT
E
10/14/2013
I- 01459 -770 -4
AUG -2013 MILL & OVERLAY
E
10/14/2013
I- 01459 -790 -4
AUG -CTY RD 19 SIDEWALK
E
10/14/2013
I- 01459 -800 -2
AUG -2013 PAVEMENT MARKING
E
10/14/2013
I- 01459 -810 -3
AUG - GALPIN LK TRL
E
10/14/2013
I- 01459 -820 -3
AUG -MILL ST CONNECTION
E
10/14/2013
28900
ZEE MEDICAL SERVICE
I- 54075220
1ST AID SUPPLIES
E
10/14/2013
29363
DeJONG, BRUCE
I- 09/18/2013 -GFOA
GFOA EXP- 09/17 -18
E
10/14/2013
29413
VOYAGER FLEET SYSTEMS, INC.
1- 869293803339
CLOSING 09/24
E
10/14/2013
29489
HEATSEEKER TECHNOLOGY PARTNERS
I -13979
CISCO SMARTNET SVC
E
10/14/2013
I -14005
VPN ISSUE
E
10/14/2013
I -14029
SEPT MAIN
E
10/14/2013
I -14145
SSCC PHONE SVC
E
10/14/2013
I -14163
NOV MAINT SVC
E
10/14/2013
PAGE: 9
INVOICE
CHECK
CHECK CHECK
AMOUNT
DISCOUNT NO
STATUS AMOUNT
113.42
999999
113.42
2,500.00
999999
2,500.00
152.94
999999
152.94
139.67
999999
139.67
1,176.00
999999
228.00
999999
500.00
999999
5,611.50
999999
49,888.70
999999
508.00
999999
4,000.00
999999
4,052.25
999999
809.50
999999
33.25
999999
1,296.75
999999
631.75
999999
1,047.75
999999
1,994.75
999999
4,948.00
999999
4,494.50
999999
81,220.70
54.13
999999
54.13
844.03
999999
844.03
3,057.13
999999
3,057.13
94.00
999999
67.50
999999
3,410.33
999999
67.50
999999
2,548.60
999999
6,187.93
10/10/2013 10:40 AM A/P HISTORY CHECK REPORT PAGE: 10
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 9/24/2013 THRU 99/99/9999
VENDOR I.D. NAME
** T 0 T A L S ** NO
REGULAR CHECKS: 69
HAND CHECKS: 0
DRAFTS: 9
EFT: 18
NON CHECKS: 0
VOID CHECKS: 0 VOID DEBITS
VOID CREDITS
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1 TOTALS: 96
BANK: 1 TOTALS: 96
REPORT TOTALS: 97
CHECK
INVOICE
CHECK
CHECK CHECK
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
INVOICE AMOUNT
DISCOUNTS
CHECK AMOUNT
699,723.61
0.00
699,723.61
0.00
0.00
0.00
38,991.91
0.00
38,991.91
109,262.89
0.00
109,262.89
0.00
0.00
0.00
0.00
0.00
0.00
0.00
847,978.41
0.00
847,978.41
847,978.41
0.00
847,978.41
847,978.41
0.00
847,978.41
10 -10 -2013 10:32 AM
C O U N C
I L REPORT BY VENDOR - OCTOBER 14, 2013
PAGE:
1
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
AAA STRIPING SERVICE CO.
10/14/13
P.V. 41 -2013 PAVEMENT MARK
Street Capital Imp
Street Capt Improvemen
10,462.99
TOTAL:
10,462.99
AFSCME CO 5 MEMBERS HEALTH FUND
10/14/13
CHARLIES DAVIS
General Fund
Unallocated Expenses
51.00
10/14/13
GREG FASCHING
General Fund
Unallocated Expenses
51.00
10/14/13
JOSEPH LUGOWSKI
General Fund
Unallocated Expenses
51.00
10/14/13
BRADLEY MASON
General Fund
Unallocated Expenses
51.00
10/14/13
CHRISTOPHER POUNDER
General Fund
Unallocated Expenses
51.00
10/14/13
DANIEL RANDALL
General Fund
Unallocated Expenses
51.00
10/14/13
BRUCE STARK
General Fund
Unallocated Expenses
51.00
TOTAL:
357.00
AFSCME COUNCIL 5 - UNION
10/07/13
P/R DEDUCTS - OCT UNION DU
General Fund
NON- DEPARTMENTAL
269.78
TOTAL:
269.78
ALLIED WASTE SERVICES 4894
10/14/13
2013 SPRING CLEAN UP
Recycling Utility
NON - DEPARTMENTAL
3,669.54
10/14/13
MONTHLY RECYCLING SVCS
Recycling Utility
Recycling
13,741.20
TOTAL:
17,410.74
BARBER CONSTRUCTION CO., INC.
10/14/13
P.V. #4 -CTY RD 19 SIDEWALK
Trail Capital Outl
Trail Expenditures
9,861.00
TOTAL:
9,861.00
BOYER TRUCKS PARTS DISTRIBUTION
CENTER 10/14/13
BELT TIGHTENER
General Fund
Public Works
185.48
TOTAL:
185.48
CARQUEST AUTO PARTS
10/14/13
TRAILER HITCH -ERU
General Fund
Public Works
203.81
TOTAL:
203.81
CENTERPOINT ENERGY
10/14/13
SVC 08/21 -09/20
General Fund
Municipal Buildings
9.24
10/14/13
5755 CTRY CLUB RD
General Fund
Municipal Buildings
24.35
10/14/13
24200 SMITHTOWN RD
General Fund
Public Works
67.85
10/14/13
5745 CTRY CLB RD & 25200 H
General Fund
Park Maintenance
35.86
10/14/13
20630 MANOR RD- WARMING HOD
General Fund
Park Maintenance
14.19
10/14/13
5735 COUNTRY CLUB RD - SSC
Southshore Communi
Senior Community Cente
39.11
10/14/13
20405 KNIGHTSBRIDGE RD
Water Utility
Water
20.73
10/14/13
28125 BOULDER BRIDGE DR
Water Utility
Water
23.70
TOTAL:
235.03
CENTURY LINK
10/14/13
952- 470 -6340
General Fund
Municipal Buildings
123.03
10/14/13
952- 470 -2294
General Fund
Public Works
59.51
10/14/13
612 -E45 -1785
Water Utility
Water
315.39
10/14/13
612 -E45 -8019
Water Utility
Water
236.43
10/14/13
952 - 470 -9605
Water Utility
Water
74.47
10/14/13
952- 470 -9606
Water Utility
Water
74.47
TOTAL:
883.30
CHARD TILING & EXCAVATING
10 /14 /13P.V.
#3- SMITHTOWN RD TRAIL
Trail Capital Outl
Trail Expenditures
218,826.65
TOTAL:
218,826.65
CITIES DIGITAL INC.
10/14/13
12/07 - 12/07/14 ANNUAL SVC
General Fund
Municipal Buildings
4,734.21
TOTAL:
4,734.21
CITY OF EXCELSIOR
10/14/13
3RD QTR WATER SVC
Water Utility
Water
5,924.49
10/14/13
1ST QTR SEWER
Sanitary Sewer Uti
Sewer
8,580.05
10/14/13
2ND QTR SW
Sanitary Sewer Uti
Sewer
8,580.05
10/14/13
3RD QTR SW
Sanitary Sewer Uti
Sewer
8,580.05
10 -10 -2013 10:32 AM
C 0 U N C
I L REPORT BY VENDOR - OCTOBER 14, 2013
PAGE:
2
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
10/14/13
4TH QTR UNMETER SW SVC
Sanitary Sewer Uti
Sewer
5,935.80
TOTAL:
37,600.44
CITY OF MINNETONKA
10/14/13
5350 VINE HILL RD
Water Utility
Water
322.03
10/14/13
5336 VINE HILL RD
Water Utility
Water
136.88
10/14/13
5490 VINE HILL RD
Water Utility
Water
38.76
TOTAL:
497.67
CITY OF MOUND
10/14/13
4TH QTR FIRE SVC
General Fund
Fire Protection
6,145.75
TOTAL:
6,145.75
CITY OF SHOREWOOD
10/14/13
SSCC - UTILITY PAYMENT
Southshore Communi
Senior Community Cente
152.94
TOTAL:
152.94
CITY OF TONKA BAY
10/14/13
WATER
Water Utility
Water
555.54
10/14/13
SEWER
Sanitary Sewer Uti
Sewer
380.07
TOTAL:
935.61
CULLIGAN BOTTLED WATER
10/14/13
5755 CTRY CLUB RD- DRINKING
General Fund
Municipal Buildings
33.41
TOTAL:
33.41
DELEGARD TOOL COMPANY
10/14/13
SCAN ENGINE ANALYZER
General Fund
Public Works
531.71
10/14/13
SCAN ENGINE ANALYZER
General Fund
Park Maintenance
531.70
TOTAL:
1,063.41
DELTA DENTAL OF MINNESOTA
10/01/13
MONTHLY DENTIST PREMIUM
General Fund
Unallocated Expenses
469.54
10/01/13
SEPT CREDIT -BRIAN HECK
General Fund
Unallocated Expenses
41.90 -
TOTAL:
427.64
DREW KRIESEL
10/14/13
SEPT SVC
Southshore Communi
Senior Community Cente
436.87
10/14/13
SEPT SVC
Southshore Communi
Senior Community Conte
532.65
10/14/13
SEPT EVENT SVC
Southshore Communi
Senior Community Cente
570.00
TOTAL:
1,539.52
DeJONG, BRUCE
10/14/13
GFOA EXP- 09/17 -18 -HOTEL
General Fund
Finance
647.41
10/14/13
GFOA EXP - 09/17 -18- MILEAGE
General Fund
Finance
196.62
TOTAL:
844.03
ECM PUBLISHERS, INC
10/14/13
SUMMIT WOODS PUD
General Fund
Planning
51.96
10/14/13
SUMMIT WOODS PUD 09/21
General Fund
Planning
40.43
10/14/13
SUMMIT WOODS PUD 09/21/13
General Fund
Planning
33.08
10/14/13
SSCC GARAGE SALES
Southshore Communi
Senior Community Cente
50.00
TOTAL:
175.47
EFTPS - FEDERAL W/H
9/24/13
FEDERAL W/H
General Fund
NON- DEPARTMENTAL
3,727.56
10/07/13
FEDERAL W/H
General Fund
NON- DEPARTMENTAL
3,989.81
9/24/13
FICA W/H
General Fund
NON- DEPARTMENTAL
2,610.78
10/07/13
FICA W/H
General Fund
NON- DEPARTMENTAL
2,551.16
9/24/13
MEDICARE W/H
General Fund
NON- DEPARTMENTAL
610.62
10/07/13
MEDICARE W/H
General Fund
NON- DEPARTMENTAL
596.65
9/24/13
FICA W/H
General Fund
Council
80.60
9/24/13
MEDICARE W/H
General Fund
Council
18.87
9/24/13
FICA W/H
General Fund
Administration
374.56
10/07/13
FICA W/H
General Fund
Administration
374.32
9/24/13
MEDICARE W/H
General Fund
Administration
87.60
10/07/13
MEDICARE W/H
General Fund
Administration
87.54
10 -10 -2013 10:32 AM
C 0 U N C I L REPORT BY VENDOR -
OCTOBER 14, 2013
PAGE:
3
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
9/24/13
FICA W/H
General Fund
Finance
225.46
10/07/13
FICA W/H
General Fund
Finance
225.46
9/24/13
MEDICARE
W/H
General Fund
Finance
52.73
10/07/13
MEDICARE
W/H
General Fund
Finance
52.73
9/24/13
FICA W/H
General Fund
Planning
289.93
10/07/13
FICA W/H
General Fund
Planning
301.79
9/24/13
MEDICARE
W/H
General Fund
Planning
67.79
10/07/13
MEDICARE
W/H
General Fund
Planning
70.57
9/24/13
FICA W/H
General Fund
Protective Inspections
187.34
10/07/13
FICA W/H
General Fund
Protective Inspections
176.73
9/24/13
MEDICARE
W/H
General Fund
Protective Inspections
43.83
10/07/13
MEDICARE
W/H
General Fund
Protective Inspections
41.34
9/24/13
FICA W/H
General Fund
Public Works
725.67
10/07/13
FICA W/H
General Fund
Public Works
733.58
9/24/13
MEDICARE
W/H
General Fund
Public Works
169.72
10/07/13
MEDICARE
W/H
General Fund
Public Works
171.56
9/24/13
FICA W/H
General Fund
Park Maintenance
211.26
10/07/13
FICA W/H
General Fund
Park Maintenance
174.30
9/24/13
MEDICARE
W/H
General Fund
Park Maintenance
49.41
10/07/13
MEDICARE
W/H
General Fund
Park Maintenance
40.76
9/24/13
FICA W/H
General Fund
Recreation
72.80
10/07/13
FICA W/H
General Fund
Recreation
39.50
9/24/13
MEDICARE
W/H
General Fund
Recreation
17.03
10/07/13
MEDICARE
W/H
General Fund
Recreation
9.24
9/24/13
FICA W/H
Southshore Communi
Senior Community Cente
84.50
10/07/13
FICA W/H
Southshore Communi
Senior Community Cente
158.34
9/24/13
MEDICARE
W/H
Southshore Communi
Senior Community Cente
19.77
10/07/13
MEDICARE
W/H
Southshore Communi
Senior Community Cente
37.04
9/24/13
FICA W/H
Water Utility
Water
171.33
10/07/13
FICA W/H
Water Utility
Water
149.26
9/24/13
MEDICARE
W/H
Water Utility
Water
40.07
10/07/13
MEDICARE
W/H
Water Utility
Water
34.92
9/24/13
FICA W/H
Sanitary Sewer Uti
Sewer
129.77
10/07/13
FICA W/H
Sanitary Sewer Uti
Sewer
106.18
9/24/13
MEDICARE
W/H
Sanitary Sewer Uti
Sewer
30.35
10/07/13
MEDICARE
W/H
Sanitary Sewer Uti
Sewer
24.84
9/24/13
FICA W/H
Recycling Utility
Recycling
3.24
10/07/13
FICA W/H
Recycling Utility
Recycling
6.48
9/24/13
MEDICARE
W/H
Recycling Utility
Recycling
0.76
10/07/13
MEDICARE
W/H
Recycling Utility
Recycling
1.52
9/24/13
FICA W/H
Stormwater Managem
STORMWATER MANAGEMENT
54.32
10/07/13
FICA W/H
Stormwater Managem
STORMWATER MANAGEMENT
105.22
9/24/13
MEDICARE
W/H
Stormwater Managem
STORMWATER MANAGEMENT
12.69
10/07/13
MEDICARE
W/H
Stormwater Managem
STORMWATER MANAGEMENT
24.59
TOTAL:
20,455.79
ELECTION SYSTEMS & SOFTWARE, INC.
10/14/13
AUTOMARK
HEADPHONE
General Fund
Administration
21.02
TOTAL:
21.02
ERDMAN- LUNTZ, RON
10/14/13
TAI CHI CLASS END 10/14
Southshore Communi
Senior Community Cente
120.00
TOTAL:
120.00
EROSION PRODUCTS, LLC
10/14/13
BLANKET
Stormwater Managem
STORMWATER MANAGEMENT
72.68
TOTAL:
72.68
ESS BROTHERS & SONS INC
10/14/13
MANHOLE ADJUST RINGS
Sanitary Sealer Uti
Sewer
392.77
10 -10 -2013 10:32 AM
C 0 U N C
I L REPORT BY VENDOR - OCTOBER 14, 2013
PAGE:
4
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
TOTAL:
392.77
EXCELSIOR FIRE DISTRICT
10/14/13
OPERATIONS
General Fund
Fire Protection
80,286.32
10/14/13
BUILDINGS
General Fund
Fire Protection
71,913.75
TOTAL:
152,200.07
G & K SERVICES
10/14/13
CITY HALL BUILDING
General Fund
Municipal Buildings
84.24-
10/14/13
CITY HALL BUILDING
General Fund
Municipal Buildings
210.50
10/14/13
PUBLIC WORKS BUILDING
General Fund
Public Works
1,214.73
10/14/13
SOUTHSHORE COMM CTR BLG
Southshore Communi
Senior Community Conte
34.28-
10/14/13
SOUTHSHORE COMM CTR BLG
Southshore Communi
Senior Community Cente
92.72
TOTAL:
1,399.43
G.F. JEDLICKI, INC.
10/14/13
P.V.N2- SILVER LK OUTLET NO
Stormwater Managem
STORMWATER MANAGEMENT
3,820.00
TOTAL:
3,820.00
GEORGIA KANDIKO
10/14/13
EVENT
Southshore Communi
Senior Community Cente
145.50
TOTAL:
145.50
GOPHER STATE ONE CALL
10/14/13
SEPT SVC
Water Utility
Water
96.76
10/14/13
SEPT SVC
Sanitary Sewer Uti
Sewer
96.77
10/14/13
SEPT SVC
Stormwater Managem
STORMWATER MANAGEMENT
96.77
TOTAL:
290.30
GRAINGER, INC
10/14/13
LATEX, GLOVES
Sanitary Sewer Uti
Sewer
139.67
TOTAL:
139.67
GROUT, TWILA
10/14/13
OKTOBERFEST EXP- MILEAGE
Southshore Communi
Senior Community Cente
47.46
10/14/13
OKTOBERFEST EXP SUPPLIES
Southshore Communi
Senior Community Cente
164.95
TOTAL:
212.41
HAWKINS, INC.
10/14/13
CHLORINE
Water Utility
Water
105.00
TOTAL:
105.00
HEATSEEKER TECHNOLOGY PARTNERS, INC.
10/14/13
CISCO SMARTNET SVC
General Fund
Municipal Buildings
94.00
10/14/13
VPN ISSUE
General Fund
Municipal Buildings
67.50
10/14/13
SEPT MAIN
General Fund
Municipal Buildings
3,410.33
10/14/13
NOV MAINT SVC
General Fund
Municipal Buildings
2,548.60
10/14/13
SSCC PHONE SVC
Southshore Communi
Senior Community Cente
67.50
TOTAL:
6,187.93
HENNEPIN COUNTY TAXPAYER SERVICES
10/14/13
5795 CTRY CLB RD- 331172314
Community Infrastr
Community Infrastructu
1,774.58
10/14/13
2013 ANNUAL S.A. SVC FEE
Water Utility
Water
220.67
10/14/13
2013 ANNUAL S.A. SVC FEE
Sanitary Sewer Uti
Sewer
220.66
10/14/13
2013 ANNUAL S.A. SVC FEE
Stormwater Managem
STORMWATER MANAGEMENT
220.67
TOTAL:
2,436.58
HOMEHELP
10/14/13
TABLECLOTH WASHED
Southshore Communi
Senior Community Cente
68.00
10/14/13
TABLECLOTHS
Southshore Communi
Senior Community Cente
224.00
TOTAL:
292.00
ICMA RETIREMENT TRUST - 302131 -457
9/24/13
P/R DEDUCTS - DEFERRED COM
General Fund
NON- DEPARTMENTAL
1,185.96
10/07/13
P/R DEDUCTS - DEFERRED CON
General Fund
NON- DEPARTMENTAL
1,185.96
TOTAL:
2,371.92
KENNETH N. POTTS, P.A.
10/14/13
SEPT PROSECUTIONS
General Fund
Professional Svcs
2,500.00
10 -10 -2013 10:32 AM C
0 U N C
I L REPORT BY VENDOR - OCTOBER 14, 2013
PAGE:
5
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
TOTAL:
2,500.00
KOEHNEN, TOM
10/14/13
5795 CTRY CLB RD -DOOR REPA
General Fund
Municipal Buildings
75.00
10/14/13
EDDY STATION - FREEMAN PK WO
General Fund
Park Maintenance
591.00
TOTAL:
666.00
LEAGUE OF MINNESOTA CITIES
10/14/13
113 REGIONAL 11/20 WOODRU
General Fund
Council
40.00
TOTAL:
40.00
LEE PEST CONTROL, INC.
10/14/13
3RD QTR SVC
Southshore Communi
Senior Community Conte
80.16
TOTAL:
80.16
LINK, CLARE T.
10/14/13
SS CTR ADVISORY COMMITTEE
Southshore Communi
Senior Community Cente
165.00
TOTAL:
165.00
MALKERSON GUNN MARTIN LLP
10/14/13
JUN GENERAL MATTERS
General Fund
Professional Svcs
1,850.00
10/14/13
JUN PERSONNEL
General Fund
Professional Svcs
37.00
10/14/13
JUN HOUSE FOR SALE
General Fund
Professional Svcs
1,480.00
10/14/13
JUN PUBLIC IMPRVMT PROJ
Trail Capital Outl
Trail Expenditures
1,026.75
10/14/13
JUN SMITHTOWN TRAIL
Trail Capital Outl
Trail Expenditures
407.00
TOTAL:
4,800.75
MCGINNIS SHELLY
10/14/13
ADOPT A GARDEN EXP
General Fund
Recreation
64.37
TOTAL:
64.37
METRO DINING CLUB
10/14/13
DINING CLUB FUNDRAISER EXP
Southshore Communi
Senior Community Conte
1,445.00
TOTAL:
1,445.00
MIDWEST MAILING SYSTEMS, INC.
10/14/13
NEWSLETTER SERVICES
General Fund
Administration
413.68
10/14/13
ADDT'L POSTAGE
General Fund
Administration
36.76
10/01/13
QTR UTILITY POSTAGE
Water Utility
Water
326.04
10/01/13
QTR UTILITY BILLING SVC
Water Utility
Water
93.36
10/01/13
QTR UTILITY POSTAGE
Sanitary Sewer Uti
Sewer
326.05
10/01/13
QTR UTILITY BILLING SVC
Sanitary Sewer Uti
Sewer
93.37
10/14/13
3RD QTR BILLS ADDT'L
Sanitary Sewer Uti
Sewer
7.48
10/01/13
QTR UTILITY POSTAGE
Recycling Utility
Recycling
326.05
10/01/13
QTR UTILITY BILLING SVC
Recycling Utility
Recycling
93.37
10/01/13
QTR UTILITY POSTAGE
Stormwater Managem
STORMWATER MANAGEMENT
326.05
10/01/13
QTR UTILITY BILLING SVC
Stormwater Managem
STORMWATER MANAGEMENT
93.37
TOTAL:
2,135.58
MINNESOTA SECRETARY OF STATE
10/14/13
PARK TRAIL LOGO
General Fund
Professional Svcs
50.00
TOTAL:
50.00
MISC. VENDOR GEORGE DANSER
9/27/13
5840 XMAS LK RD- ESCROW REF
Escrow Deposit Age
NON- DEPARTMENTAL
20,000.00
LAUREL PORTER
10/14/13
GARAGE SALES REFUND
Southshore Communi
NON- DEPARTMENTAL
30.00
LONDON CHIMNEY SWEEPS,
9/27/13
5795 CTRY CLB RD -CLEAN
General Fund
Municipal Buildings
425.00
RAYMOND & PATRICIA OLS
10/07/13
RAYMOND & PATRICIA OLSEN:E
Trail Capital Outl
Trail Expenditures
9,200.00
SCOTT MONTEI
10/14/13
SCOTT MONTEI :5795 CTRY CLB
General Fund
Municipal Buildings
1,815.71
THE RADON GUYS
10/07/13
5795CTRY CLB RD -INV #1146
General Fund
Municipal Buildings
1,468.50
WALTER J. LUKE
10/07/13
26825 SMITHTOWN- EASEMENT
Trail Capital Outl
Trail Expenditures
12,200.00
TOTAL:
45,139.21
MN CONWAY FIRE & SAFETY INC.
10/14/13
113 FIRE EXTINGUISER INSPE
General Fund
Municipal Buildings
8.50
10/14/13
113 FIRE EXTINGUISER INSPE
General Fund
Public Works
299.45
TOTAL:
307.95
10 -10 -2013 10:32 AM
C 0 U N C I L REPORT BY VENDOR - OCTOBER 14, 2013
PAGE:
6
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
MN DEPT OF REVENUE
9/24/13
STATE W/H
General Fund
NON- DEPARTMENTAL
1,674.42
10/07/13
STATE W/H
General Fund
NON- DEPARTMENTAL
1,762.49
TOTAL:
3,436.91
MRS. MEYER, JOY
10/14/13
OKTOBERFEST & DEC HOL EXP
Southshore Communi
Senior Community Cente
100.00
TOTAL:
100.00
NGUYEN, MICHELLE
10/14/13
SEPT MILEAGE
General Fund
Finance
113.42
TOTAL:
113.42
OFFICE DEPOT
10/14/13
CLAMP
General Fund
Administration
15.98
10/14/13
POST CARD
General Fund
Administration
89.01
TOTAL:
104.99
ON SITE SANITATION INC
10/14/13
BAGER PARK
General Fund
Park Maintenance
53.44
10/14/13
CATHCART PARK
General Fund
Park Maintenance
53.44
10/14/13
FREEMAN PARK
General Fund
Park Maintenance
160.32
10/14/13
SILVERWOOD PARK
General Fund
Park Maintenance
53.44
10/14/13
SOUTH SHORE SKATE
General Fund
Park Maintenance
53.44
10/14/13
CHRISTMAS LAKE BOAT ACCESS
General Fund
Park Maintenance
235.13
10/14/13
CRESENT BEACH
General Fund
Park Maintenance
53.44
10/14/13
SVC 10/05 -10/11
General Fund
Park Maintenance
13.36 -
TOTAL:
649.29
PAETEC
10/14/13
SVC 08/29 -09/28
General Fund
Municipal Buildings
144.11
10/14/13
SVC 08/29 -09/28
General Fund
Public Works
46.90
10/14/13
SVC 08/29 -09/28
General Fund
Park Maintenance
145.60
10/14/13
SVC 08/29 -09/28
Water Utility
Water
98.70
10/14/13
SVC 08/29 -09/28
Water Utility
Water
100.25
TOTAL:
535.56
PAMELA KOLTES ZUMBA
10/14/13
CLASSESS 09/16 & 10/28
Southshore Communi
Senior Community Cents
322.50
TOTAL:
322.50
PERA
9/24/13
P/R DEDUCTS -PERA
General Fund
NON- DEPARTMENTAL
2,735.97
10/07/13
P/R DEDUCTS -PERA
General Fund
NON- DEPARTMENTAL
2,757.31
9/24/13
P/R DEDUCTS -PERA
General Fund
Administration
442.67
10/07/13
P/R DEDUCTS -PERA
General Fund
Administration
442.34
9/24/13
P/R DEDUCTS -PERA
General Fund
Finance
280.69
10/07/13
P/R DEDUCTS -PERA
General Fund
Finance
280.69
9/24/13
P/R DEDUCTS -PERA
General Fund
Planning
383.59
10/07/13
P/R DEDUCTS -PERA
General Fund
Planning
398.90
9/24/13
P/R DEDUCTS -PERA
General Fund
Protective Inspections
258.71
10/07/13
P/R DEDUCTS -PERA
General Fund
Protective Inspections
244.88
9/24/13
P/R DEDUCTS -PERA
General Fund
Public Works
899.78
10/07/13
P/R DEDUCTS -PERA
General Fund
Public Works
912.36
9/24/13
P/R DEDUCTS -PERA
General Fund
Park Maintenance
291.88
10/07/13
P/R DEDUCTS -PERA
General Fund
Park Maintenance
239.34
9/24/13
P/R DEDUCTS -PERA
General Fund
Recreation
85.14
10/07/13
P/R DEDUCTS -PERA
General Fund
Recreation
46.19
9/24/13
P/R DEDUCTS -PERA
Southshore Communi
Senior Community Cente
81.93
10/07/13
P/R DEDUCTS -PERA
Southshore Communi
Senior Community Cents
168.49
9/24/13
P/R DEDUCTS -PERA
Water Utility
Water
215.89
10/07/13
P/R DEDUCTS -PERA
Water Utility
Water
187.60
9/24/13
P/R DEDUCTS -PERA
Sanitary Sewer Uti
Sewer
162.41
10/07/13
P/R DEDUCTS -PERA
Sanitary Sewer Uti
Sewer
134.04
10 -10 -2013 10:32 AM
C 0 U N C
I L REPORT BY VENDOR - OCTOBER 14, 2013
PAGE:
7
VENDOR SORT KEY
DATE
DESCRIPTION
FUND
DEPARTMENT
AMOUNT
9/24/13
P/R DEDUCTS -PERA
Recycling Utility
Recycling
3.78
10/07/13
P/R DEDUCTS -PERA
Recycling Utility
Recycling
7.58
9/24/13
P/R DEDUCTS -PERA
Stormwater Managem
STORMWATER MANAGEMENT
67.25
10/07/13
P/R DEDUCTS -PERA
Stormwater Managem
STORMWATER MANAGEMENT
136.06
TOTAL:
11,865.47
PETTY CASH
10/14/13
BATH TISSUE
General Fund
Municipal Buildings
12.86
TOTAL:
12.86
SHOREWOOD TRUE VALUE
10/14/13
HARDWARE
General Fund
Public Works
1.97
10/14/13
GLOVES, ADHESIVE
General Fund
Public Works
36.09
10/14/13
STIFFKNIFE & CABLE TIE
General Fund
Public Works
21.89
10/14/13
FLEXIBLE COUPLING
General Fund
Public Works
9.07
10/14/13
BELT
General Fund
Public Works
19.23
10/14/13
GLUES & SOLVENTS
General Fund
Public Works
16.54
10/14/13
COUPLING
General Fund
Public Works
23.49
10/14/13
WASP /HORNET SPRAY
General Fund
Park Maintenance
29.88
TOTAL:
158.16
SO LK MTKA POLICE DEPT
10/14/13
QUARTERLY LEASE PAYMENT
General Fund
Police Protection
56,941.00
10/14/13
OPERATING BUDGET EXPENSE
General Fund
Police Protection
84,419.00
TOTAL:
141,360.00
STATE OF MN -MN DEPT OF HEALTH
10/14/13
3RD QTR WATER SS
Water Utility
NON- DEPARTMENTAL
2,143.00
TOTAL:
2,143.00
STONE SCAPES
10/14/13
SEPT LANDSCAPE SVC
General Fund
Municipal Buildings
225.29
TOTAL:
225.29
TEAM LIQUOR, WINE & SPIRITS
10/14/13
OKTOBERFEST EVENT
Southshore Communi
Senior Community Cente
289.94
TOTAL:
289.94
THE MULCH STORE
10/14/13
TREE & BRUSH DISPOSAL
General Fund
Public Works
469.99
TOTAL:
469.99
TITAN MACHINERY
10/14/13
SLOW VEHICLE SIGN STEER
General Fund
Public Works
52.37
TOTAL:
52.37
TOTAL PRINTING SERVICES
10/14/13
MONTHLY NEWSLETTER
General Fund
Administration
773.66
10/14/13
RECEIPT BOOKS
General Fund
Administration
248.48
TOTAL:
1,022.14
ULTIMATE SAFETY CONCEPTS INC.
10/14/13
GAS MONITOR
Sanitary Sevier Uti
Sevier
53.44
TOTAL:
53.44
UNITED LABORATORIES
10/14/13
WASP SPRAY
General Fund
Park Maintenance
406.11
TOTAL:
406.11
VALLEY -RICH CO., INC.
10/14/13
WATER CURB STOP REPAIR
Water Utility
Water
3,257.40
TOTAL:
3,257.40
VERIZON WIRELESS
10/14/13
612- 865 -3582 - BRAD NIELSE
General Fund
Planning
59.12
10/14/13
SVC 09/02 -10 /01
Water Utility
Water
55.18
10/14/13
L.S. PHONE SERVICES
Sanitary Sewer Uti
Sexier
216.34
10/14/13
SVC 09/02 -10/01
Sanitary Sewer Uti
Sewer
55.18
10/14/13
SVC 09/02 -10/01
Stormwater Managem
STORMWATER MANAGEMENT
55.19
10 -10 -2013 10:32 AM
VENDOR SORT KEY
C O U N C I L REPORT BY VENDOR - OCTOBER 14, 2013
DATE DESCRIPTION FUND
DEPARTMENT
PAGE: 8
AMOUNT
TOTAL:
441.01
VOLT MANAGEMENT CORP.
10/14/13
INSPECTOR 09/15
General Fund
Council
1,417.50
10/14/13
WATERCRAFT INSPECTOR 09/15
General Fund
Council
126.00
TOTAL:
1,543.50
VOYAGER FLEET SYSTEMS, INC.
10/14/13
CLOSING 09/24
General Fund
Public Works
3,057.13
TOTAL:
3,057.13
WASTE MANAGEMENT OF WI -MN
10/14/13
24200 SMITHTOWN RD -PUB WOR
General Fund
Public Works
450.12
10/14/13
5735 COUNTRY CLUB RD -SSCC
Southshore Communi
Senior Community Cents
192.32
TOTAL:
642.44
WELLS FARGO HEALTH BENEFIT SVCS
9/24/13
P/R DEDUCTS -HSA
General Fund
NON- DEPARTMENTAL
1,403.05
10/07/13
P/R DEDUCTS -HSA
General Fund
NON- DEPARTMENTAL
1,403.05
TOTAL:
2,806.10
WM. MUELLER & SONS, INC.
10/14/13
ROADWAY PATCH
General Fund
Public Works
1,531.30
10/14/13
ROADWAY PATCH
General Fund
Public Works
510.01
10/14/13
ROADWAY PATCH
General Fund
Public Works
1,018.11
10/14/13
ROADWAY PATCH
General Fund
Public Works
1,018.74
10/14/13
ROADWAY PATCH
General Fund
Public Works
1,530.67
TOTAL:
5,608.83
WSB AND ASSOCIATES, INC.
10/14/13
AUG- ASHLAND WOOD /ST IMPVMT
General Fund
NON- DEPARTMENTAL
809.50
10/14/13
AUG- BRIDGE SAFETY INSPECT
General Fund
City Engineer
1,176.00
10/14/13
AUG -GIS & CAD SUPPORT
General Fund
City Engineer
228.00
10/14/13
AUG- 2012 -2013 GEN SVCS
General Fund
City Engineer
4,000.00
10/14/13
AUG -2013 PAVEMENT MARKING
General Fund
City Engineer
1,994.75
10/14/13
AUG -2013 SEAL COAT
Street Capital Imp
Street Capt Improvemen
4,052.25
10/14/13
AUG - VALLEYWOOD ST IMPRVMT
Street Capital Imp
Street Capt Improvemen
1,296.75
10/14/13
AUG -2013 MILL & OVERLAY
Street Capital Imp
Street Capt Improvemen
631.75
10/14/13
AUG - SMITHTOWN TRAIL
Trail Capital Outl
Trail Expenditures
49,888.70
10/14/13
AUG -CTY RD 19 SIDEWALK
Trail Capital Outl
Trail Expenditures
1,047.75
10/14/13
AUG- GALPIN LK TRL
Trail Capital Outl
Trail Expenditures
4,948.00
10/14/13
AUG -MILL ST CONNECTION
Trail Capital Outl
Trail Expenditures
4,494.50
10/14/13
AUG -MCES FORCEMAIN IMPVMT
Sanitary Sewer Uti
Sewer
508.00
10/14/13
AUG - L.S. #5 & 6 REHAB
Sanitary Sewer Uti
Sewer
33.25
10/14/13
AUG -APPLE RD DRAINAGE
Stormwater Managem
STORMWATER MANAGEMENT
500.00
10/14/13
AUG- SILVER LK OUTLET IMPRV
Stormwater Managem
STORMWATER MANAGEMENT
5,611.50
TOTAL:
81,220.70
XCEL ENERGY
10/14/13
XCEL ENERGY
General Fund
Municipal Buildings
1,134.72
10/14/13
XCEL ENERGY
General Fund
Municipal Buildings
1.34
10/14/13
5795 CNTRY CLUB RD
General Fund
Municipal Buildings
291.61
10/14/13
XCEL ENERGY
General Fund
Public Works
1,090.61
10/14/13
5700 CTY RD 19
General Fund
Traffic Control /Str Li
37.22
10/14/13
5700 CTY RD 19 UNIT LIGHTS
General Fund
Traffic Control /Str Li
237.77
10/14/13
XCEL ENERGY
General Fund
Traffic Control /Str Li
67.67
10/14/13
XCEL ENERGY
General Fund
Traffic Control /Str Li
3,747.26
10/14/13
XCEL ENERGY
General Fund
Park Maintenance
955.61
10/14/13
5735 COUNTRY CLUB RD
Southshore Communi
Senior Community Cente
949.46
10/14/13
24253 SMITHTOWN ROAD
Water Utility
Water
1,007.75
10/14/13
XCEL ENERGY
Water Utility
Water
1,973.24
10/14/13
XCEL ENERGY
Water Utility
Water
4,740.44
10/14/13
XCEL ENERGY
Water Utility
Water
7,805.10
10 -10 -2013 10:32 AM C 0 U N C I L REPORT BY VENDOR - OCTOBER 14, 2013 PAGE: 9
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT
GRAND TOTAL: 937,633.33
TOTAL PAGES: 9
10/14/13 XCEL ENERGY
Sanitary Sewer Uti
Sewer
1,082.96
TOTAL:
25,122.76
ZEE MEDICAL SERVICE
10/14/13 1ST AID SUPPLIES
General Fund
Public Works
54.13
TOTAL:
54.13
"PAYROLL EXPENSES
9/23/2013 - 99/99/9999
General Fund
Council
1,300.00
General Fund
Administration
12,206.89
General Fund
Finance
7,743.30
General Fund
Planning
10,793.06
General Fund
Protective Inspections
6,946.10
General Fund
Public Works
24,994.88
General Fund
Park Maintenance
7,327.32
General Fund
Recreation
1,811.39
Southshore Communi
Senior Community Cente
3,916.59
Water Utility
Water
5,565.14
Sanitary Sewer Uti
Sewer
4,089.07
Recycling Utility
Recycling
156.78
Stormwater Managem
STORMWATER MANAGEMENT
2,804.40
TOTAL:
89,654.92
_______________
FUND TOTALS = _____________
101
General Fund
468,716.53
404
Street Capital Improvemen
16,443.74
406
Trail Capital Outlay
311,900.35
450
Community Infrastructure
1,774.58
490
Southshore Community Ctr.
10,718.46
601
Water Utility
36,109.99
611
Sanitary Sewer Utility
39,958.62
621
Recycling Utility
18,010.30
631
Stormwater ManagementUtil
14,000.76
880
Escrow Deposit Agency
20,000.00
GRAND TOTAL: 937,633.33
TOTAL PAGES: 9
#3B
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Setting the Date for the Appreciation Event
Meeting Date: October 14, 2013
Prepared by: Jean Panchyshyn, City Clerk
Background / Previous Action
Plans are underway for the City Council's annual appreciation dinner. Friday, December 6, has
been selected as the date. The event will be held at the Southshore Center, and will include a
social hour, dinner, and recognitions.
Invitees include commission members, police and fire chiefs, board representatives, and staff.
The 2013 budget has an allocation of $2,500 for appreciation activities.
Recommendation
Staff recommends approval of the date of Friday, December 6, 2013, for the Appreciation
Event.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient and visionary leadership. Page 1
I M
Q City of Shorewood Council Meeting Item
#3C
MEETING TYPE
Regular Meeting
Title / Subject: Resolution Electing To Not Waive Statutory Tort Limits For Liability Insurance
Meeting Date: October 14, 2013
Prepared by: Bruce DeJong
Reviewed by: Jean Panchyshyn
Attachment: Resolution
Policy Consideration:
Should the City waive the statutory tort limits, waive the limits and purchase excess liability coverage, or
waive the limits and not purchase excess liability coverage.
Background:
The City Council is required to pass a resolution annually indicating if they wish to waive or not waive
the monetary limits on municipal tort liability insurance established by Minnesota Statute 466.04. On
January 1, 2008 the statutory liability limits increased from $300,000 to $400,000 per claimant and from
$1,000,000 to $1,200,000 per occurrence.
If the city does not waive the statutory tort limits, an individual claimant would be able to
recover no more than $400,000 on any claim to which the statutory tort limits apply. The total
which all claimants would be able to recover for a single occurrence to which the statutory tort
limits apply would be limited to $1,200,000. These statutory tort limits would apply regardless
of whether or not the city purchases the optional excess liability coverage.
If the city waives the statutory tort limits and does not purchase excess liability coverage, a
single claimant could potentially recover up to $1,200,000 on a single occurrence. The total
which all claimants would be able to recover for a single occurrence to which the statutory tort
limits apply would also be limited to $1,200,000, regardless of the number of claimants.
If the city waives the statutory tort limits and purchases excess liability coverage, a single
claimant could potentially recover an amount up to the limit of the coverage purchased. The
total which all claimants would be able to recover for a single occurrence to which the statutory
tort limits apply would also be limited to the amount of coverage purchased, regardless of the
number of claimants.
Financial or Budget Considerations
Waiver of the monetary limits will increase the likelihood of larger payouts which will increase insurance
costs.
Options:
The City Council may choose to:
1. Accept the staff recommendation and not waive the limits as shown on the attached resolution.
2. Waive the statutory limits and do not purchase excess liability insurance coverage.
3. Waive the statutory limits and purchase excess liability insurance coverage.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient and visionary leadership. Page 1
Recommendation / Action Requested:
Staff recommends that the City Council adopt the resolution as submitted by staff.
Next Steps and Timelines:
Staff is proceeding with the regular insurance renewal process for the November 1 renewal date.
Connection to Vision / Mission:
This process contributes to sound financial management through proper insurance coverage.
CITY OF SHOREWOOD
RESOLUTION NO. 13-
RESOLUTION ELECTING TO NOT WAIVE STATUTORY TORT LIMITS
FOR LIABILITY INSURANCE
WHEREAS, pursuant to previous action taken, the League of Minnesota Cities
Insurance Trust has requested the City to make an election with regards to waiving or not
waiving its tort liability established by Minnesota Statutes 466.04; and
WHEREAS, the choices available are to not waive the statutory limit, to waive the limit
but to keep insurance coverage at the statutory limit, or to waive the limit and to add insurance to
a new level;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHOREWOOD AS FOLLOWS:
That the Shorewood City Council does hereby elect to not waive the statutory tort
liability limit established by Minnesota Statutes 466.04 and that such election is effective
until amended by further resolution of the Shorewood City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of
October, 2013.
ATTEST:
Jean Panchyshyn, City Clerk
Scott Zerby, Mayor
#3D
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Setting the Time of the Tuesday, November 12, 2013, City Council meetings
Meeting Date: October 14, 2013
Prepared by: Jean Panchyshyn, City Clerk
Background / Previous Action
The City Council scheduled the first meeting of November for Tuesday, November 12, due to
the November 11 Veteran's Day holiday.
Due to other meeting schedules, the November 12th Council meetings will need to begin at
5:00 PM. It is anticipated there will be a Work Session at 5:00, with the Regular meeting to
follow at 5:30 PM. The meeting will need to be adjourned by 7:00 PM, as the Park Commission
has its meeting at 7:00 PM that evening.
Recommendation
Staff recommends approval of a motion setting the Tuesday, November 12, Shorewood City
Council meetings to begin at 5:00 PM.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient and visionary leadership. Page 1
#6A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: State Senator David Osmek
Meeting Date: October 14, 2013
Prepared by: Jean Panchyshyn, City Clerk
Background / Previous Action
State Senator David Osmek will be present to provide a brief report on his Senate activities
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient and visionary leadership. Page 1
#6A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject:
Deer Management — Request for City to Discontinue Program for Hunt Site #2
Meeting Date:
14 October 2013
Prepared by:
Brad Nielsen
Reviewed by:
Patti Helgesen
Attachments: Resident e -mail requests
Public Notice of Informal Hearing
Hunt Rules 2013
Policy Consideration: Should the City discontinue its Deer Management Program for Hunt Site #2,
based on a resident request?
Background: At your last meeting, staff indicated that we were suspending the 4 October deer
management hunt on Hunt Site #2 (see map attached to Public Notice) until the City Council could hear
testimony from residents adjoining this hunt site. The owners of the property at 27195 Marsh Pointe
Court have expressed their concerns about this site and a nearby hunt site in the two attached e- mails.
Since they do not adjoin Site #1, we are considering only Site #2 which is a large marsh area on the north
side of Smithtown Road. The specific location of the hunt site in this case is a small island of high
ground, located in the southerly third of the marsh.
The Marsh Pointe residents cite a provision in Shorewood's Wildlife Management Plan, adopted in 2010,
which states:
"4. Deer removal operations shall be conducted on public property where practical, and on
private property where conditions are conducive to archery and where adjoining property
owners do not object."
The way that provision reads, it could be argued that the "....where adjoining property owners do not
object..." phrase applies to private property, which Site #2 is not. More of a question is how many
neighbors must object before a site is dropped from the program? If a majority of owners in a given
area favor the program, will one owner be favored over the majority? In this regard, staff has sent a
public notice (attached) to the same mailing list of owners that get notice for Site #2, inviting their input
on this question. Based on feedback received at or before the meeting on the 14t ", the Council will have
to make a decision.
Financial or Budget Considerations: Aside from staff time, the DMP does not cost the City anything.
MBRB provides its services at no charge.
Options: Approve the request to remove Site #2 from the DMP; deny the request if a majority of
affected residents favor the program; or modify the boundaries of Site #2.
Recommendation / Action Requested: It is important to remember that Shorewood's DMP was
initiated at the request of Shorewood residents. The rules established in the program (attached) were
intended to minimize (not guarantee) the likelihood of the kinds of things feared by the Minchks of
happening. Presumably the majority of residents, one way or another, will carry.
Next Steps and Timelines: The 4 October hunt for Site # 2 has been suspended. There are three
additional weekends scheduled after that. Depending on the Council's decision, Site #2 will be kept in or
dropped from the program.
Connection to Vision / Mission: Quality public services.
Public Notice
Since 2007, the City of Shorewood has conducted a Deer Management Program in
an effort to control the population of white -tail deer in the city. Each year the City
contracts with Metro Bowhunter's Resource Board (MBRB) to remove deer from
various public and private properties in Shorewood over the course of four to five
weekends. MBRB is an organization of bow hunters that provide this service to
several public agencies. As part of the program, residents adjoining the hunt sites
are notified as to which weekends archery hunts will be conducted by MBRB.
The City recently received a request from a property owner adjoining Hunt Site 92,
a map of which is attached, asking that this site be removed from the Management
Program. Your property adjoins this hunt site and the City is interested in
your input regarding this request.
The Shorewood City Council will conduct an informal hearing at 7:00 P.M. on
Monday, 14 October 2013 in the Council Chambers of the Shorewood City
Hall, located at 5755 Country Club Road. The purpose of the hearing is to
consider the testimony of local residents regarding the removal of Hunt Site
#2 from the City's Deer Management Program.
If you are unable to attend the meeting in person, we also welcome written
responses. You may direct letters to the Shorewood Planning Department, 5755
Country Club Road, Shorewood, MN 55331 or e- mails:
planning c ,ci.shorewood.mn.us
As always, your input is important to the City Council. Thank you for your
attention to this matter.
CITY OF SHE
N
A
0 1,000 2,000 4,000
FM Feet
Shorewood Planning Department
09/13
ao.a wew o,
SITE LOCATION MAP
From: Brad Nielsen
Sent: Thursday, September 26, 2013 7:29 PM
To: Debbie Siakel - Contact; Richard Woodruff - Contact; Kristine Sundberg - Contact; Laura
Hotvet - Contact; Scott Zerby - Contact
Cc: Patti Helgesen; Bill Joynes
Subject: FW: Pleading Letter to Remove Areas "1" and "2" from City of Shorewood Deer Management
Program
Mayor and Council,
This matter is scheduled for your consideration at your 14 October meeting.
Brad Nielsen
From: Mary Minchk [mailto:marykminchk @gmail.com]
Sent: Friday, September 20, 2013 4:31 PM
To: Brad Nielsen; Patti Helgesen
Cc: Mary Minchk; kevin.minchk @ameda.com
Subject: Re: Pleading Letter to Remove Areas "1" and "2" from City of Shorewood Deer Management Program
Mr. Neilsen and Ms. Helgesen:
After further review of the documentation you provided, in reference to quoted Section 4 below in The City of
Shorewood Wildlife Management Plan document, let this letter below serve as official notification of our
objection as the property owner of adjoining land at 27195 Marsh Pointe Court for area designated as "2 ".
Section referenced here:
"4.Deer removal operations shall be conducted on public property where practical, and on private property
where conditions are conducive to archery and where adjoining property owners do not object."
Mary K. Danielson Minchk
On Sep 20, 2013, at 11:08 AM, Mary Minchk <marykminchkgc gmail.com> wrote:
Brad Nielsen
Planning Director
The City of Shorewood
Patti Helgesen
Planning Department
The City of Shorewood
Mr. Nielsen and Ms. Helgesen:
I am writing this letter to adamantly, pleadingly, request that areas designated as "1" and "2" be removed from the City of Shorewood "deer
management" program.
The City of Shorewood announcement that they would begin killing deer tomorrow, including baby fawns and new mother does, in the marsh
bordering and completely surrounding our property at 27195 Marsh Pointe Court in areas "1" and "2" is disturbing and cruel. We were only
given a 72 hour notice that this was beginning tomorrow.
I grew up in the Lake Minnetonka area, went to Groveland Elementary and was a graduate of Minnetonka High School. I love this area and
this program leaves me heartbroken.
We moved into our home this past December 2012. We did not even need to go inside the house before deciding to make an offer on this
property. It was a decision made on the beautiful location on the marsh with 180 views. We welcomed the amazing wildlife here and every
single day are delighted by all the gorgeous wildlife. It was the main deciding factor on purchasing our property.
I am scared now here. I am horrified that The City of Shorewood allows armed individuals with lethal weapons to be next to my home killing
innocent animals. I am terrified to be outside and enjoy our home and views of the marshland. I am scared to look out our windows and be
on our deck. Every window in our home faces one of The City of Shorewoods designated killing areas. I am not proud to be a citizen of this
beautifully picturesque community now.
Please find the attached photo of the beautiful family of twin baby fawns and mother doe that we have welcomed into our yard this Spring
and Summer. We've witnessed the fawns a few days after their birth, and have delighted in seeing them grow and play and enjoy life.
I doubt very much that the citizens group in the past who created this beautiful marsh and nature preserve would have guessed that The City
would immediately devise ways to eliminate wildlife in such a safe, 100% residential area.
I have never seen a deer hit by a car in this area of very slow driving speed limits. I have never seen a deer starving for food in this lush
landscape.
The City of Shorewoods claims that they have to kill these beautiful animals because deer are destroying "residents gardens and
landscaping" is completely absurd. If this is true and our citizens just want to preserve their expensive gardens, why move to this beautiful
city full of marshes, wetlands and forest?
It is so sad to me to think that residents of this beautiful area want, and choose, their flowers and gardens over the animals and wildlife.
It is also very confusing to me is to consider the amount of construction The City is doing on Smithtown Road for the new trail and sidewalk,
which is destruction of landscape and trees on a massive scale. Why is it ok for The City to do that, but the deer eating some flowers in
gardens is not ok? This seems to me to be pure hypocrisy in its' worst form.
This program for this specific area in "1" and "2" is killing. This is not hunting. A doubt very much that these people The City allows to kill the
deer here are true outdoor enthusiasts and sportsmen. True sportsmen do not willingly volunteer to kill baby fawns and new mother does.
In addition, bow hunting can cause innocent fawns, does and bucks to frequently suffer from misplaced bows to their skulls and legs by
supposedly trained personnel. I don't see anything in The City's regulations program document about training requirements. Just that these
killers The City has hired have a license.
These innocent creatures can suffer terribly. They can then come into residents yards and die horrible, prolonged deaths. I doubt very much
residents would like their children - or themselves - to witness a fawn dying with a bow through its' small body in their backyard.
This is non - sportsmanlike conduct. This is not hunting. This is killing in this preserved wildlife area. Please, I urge The City to remove
locations "1" and "2" from the program starting tomorrow.
Brad and Patti, I am sad that you may support and approve the possible the slaughter of this innocent young deer family, as well as other
baby fawns, mother does and bucks in this specific area. Do you?
I welcome any of your thoughts and may be contacted any time on my personal mobile phone at (612) 251 -5980 or via email at
marykminchk gmail.com.
Thank you for your careful consideration of my thoughts and concerns.
Mary K. Danielson Minchk
27195 Marsh Pointe Court
Shorewood, MN 55331
<IMG_0607.jpg>
<IMG 0599.JPG>
<IMG_0595.jpg>
<IMG_0608.jpg>
<IMG 0612.JPG>
From: Brad Nielsen
Sent: Thursday, September 26, 2013 7:25 PM
To: Kevin Minchk
Cc: Bill Joynes; Jean Panchyshyn; Patti Helgesen; Debbie Siakel - Contact; Richard Woodruff -
Contact; Kristine Sundberg - Contact; Laura Hotvet - Contact; Scott Zerby - Contact
Subject: RE: Deer Management Program
Kevin,
I brought your concerns to the attention of the City Council at its meeting last Monday. I advised them that I am
suspending the hunt scheduled for Site 2, which abuts your property, for the weekend of 4 October. This will allow us
time to notify property owners abutting Site 2 that the Council will be considering your request at its 14 October
meeting. Your and your wife's e -mails are being forwarded to the Council in advance of that meeting. Please share this
information with your wife. Thank you, and please feel free to contact me if you have question regarding the deer
management program or the upcoming meeting. Prior to 14 October, you will receive an agenda for the meeting.
Regards,
Planning Director
952 - 960 -7912
From: Kevin Minchk [mailto: Kevin. Minch k @ameda.com]
Sent: Sunday, September 22, 2013 11:32 AM
To: Brad Nielsen
Subject: Fwd: Deer Management Program
Brad,
Thank you for speaking with me yesterday am. As you know I am a
hunter as well and I would never partake in such an event. This is
cheating or baiting fields with corn before a duck /goose hunt. I am
extremely concerned about the Deer program starting tomorrow in
areas 1 and 2. 1 live at 27195 Marsh Pointe Court and being at the very
end of the road this affects me and my family more than any other
resident on the marsh since both locations will be in full view from my
deck, master bedroom, dining room, and living room. It will be
impossible for me and my family to get away from this horrible event.
Living in Shorewood and specifically on Marsh Pointe and the
surrounding roads speed limits are 30 mph or lower and as you stated
yesterday there is not a problem with deer vehicle collisions. I did not
see a report that the local deer in Shorewood are starving or passing
along harmful diseases. So this leaves the main reason for hunt is that
these innocent deer are eating gardens and scraping up trees. Shame on
us for putting fawns, doe's, and bucks, on trial for eating and living
where they were first.
I feel privileged to live in such a beautiful location where I can enjoy the
wildlife year round. I have been watching the two does and their 3
fawns all summer and now for 5 weekends I have to hope and pray that
they live through fall or worse that an archer miss places an arrow and
now I have a wounded dangerous animal in my yard potentially injuring
my family or my two dogs. For what reason? The deer that have lived
here well before us and all they are doing is eating planted gardens so
what. They are welcome to eat my garden anytime. This is no reason for
a death sentence for local deer of areas 1 and 2.
Secondly, the length of this season also shines light that there is not that
many deer in this area because if there was there would be no need for
5 weekends where I will now have to spend inside for fear of my family
seeing a horror show of a wounded deer showing up in my yard. I am
directly across the marsh for all of the hunting locations in 1 and 2 and a
prime target for a wounded deer.
I am asking that the Deer program in area 1 and 2 be stopped
immediately. We are better people than this.
Thank you for time.
Kevin Minchk
27195 Marsh Pointe Court
Shorewood, MN
City of Shorewood
2013
Special Archery Deer Hunt Rules
1. Deer hunt locations are limited to the areas as identified on the attached maps.
2. All hunters must attend the hunt orientation on 19 September 2013 at the Shorewood City
Hall. Directions will be provided with the invitation letter.
3. Hunts are conducted using sharpshooter status MBRB archers only and are held during
Friday (evening), Saturday /Sunday on the following dates: 20 -22 September, 4 -6 October;
18 -20 October; 1 -3 November and 15 -17 November. Tree stands can be erected on the
preceding Fridays. You may begin hunting on Friday afternoon.
4. All hunters are selected through the Metro Bowhunters Resource Base (MBRB).
5. Hunters must follow all Minnesota DNR laws and all MBRB special riles.
6. All hunt periods are for either sex deer.
7. Hunters must carry a hunt authorization letter from the City at all times during hunt.
8. All archers must hunt from elevated stands. Only TMA approved stands/ steps are
acceptable. Use of any homemade stands /steps is prohibited for safety reasons.
9. Ground blinds may be used by disabled hunters only. In this case the MBRB hunt
coordinator will place the blind in a safe location.
10. Hunters must have a flashlight and a warning whistle within easy reach during entry, egress,
and while on stand. A cell phone is also recommended.
11. A five -point fall restraint harness is required to be used by hunters at all times while on stand.
12. Only buckthorn can be cut for shooting lanes.
13. Stands can only be up during the designated hunt periods and must be removed from the area
at the completion of each hunt by 1 hour after legal shooting time on the Sunday evenings of
each hunt period.
14. Archers must park in designated areas only.
15. Cars must have a City supplied parking permit properly displayed.
16. Only deer may be taken during special hunts.
17. Hunters must log in an out of the hunt areas each time they leave. The MBRB hunt
coordinator will provide a log in sheet at an appropriate location.
18. Archers cannot track deer outside of hunt boundaries. Hunters must contact the MBRB hunt
coordinator if deer retrieval is required outside of hunt boundaries. The hunt coordinator will
make arrangements for police escort, or obtain landowner permission before tracking deer
onto adjacent properties.
19. Additional restrictions may be added at the required orientation meeting.
20. Hunters should immediately report any incidents to the MBRB hunt coordinator.
21. Hunters are directed not to speak to any protestors or news media. These incidents are to be
reported to the MBRB hunt coordinator immediately. The MBRB hunt coordinator will
contact the appropriate City staff and /or the Police who will handle any communication
needed.
22. Shorewood Police Department should be contacted immediately in the case of accidents.
23. Failure to follow riles will lead to removal from hunt.
From: Michael McGraw [mcgraw.m @mchsi.com]
Sent: Sunday, October 06, 2013 2:39 PM
To: Planning
Subject: Deer Management Program Hunt site #2
I don't know why someone with an adjoining property to site #2 would ask that the area be
removed form the MBRB hunt. We have, in my estimation, an over abundance of deer in our back
yards and gardens. They have been quite a nuisance in my opinion.
Mike McGraw
26935 Marsh Pointe Court
Shorewood
612.247.4052
1
From: Susan Anacker [anackerjohnson @gmail.com]
Sent: Monday, October 07, 2013 2:49 PM
To: Planning
Subject: Hunt Site #2
Dear Shorewood
I live on property adjoining Hunting site #2, (Smithtown Marsh? ). I wish to SUPPORT deer hunting in this
location. Past hunts have not been a safety issue. We have too many deer, who cause problems eating
vegetation and running across the road.
Thank
Susan Anacker
26915 Noble Rd
October, 9, 2013
0( T ' ' 9 2013
Attn: Brad Nielsen
City of Shorewood, MN
Dear Mr. Nielsen,
As residents of Shorewood, MN, we are IN FAVOR of continued deer control in
the city of Shorewood. We are concerned about the public parks /preserves
destruction, homeowner yard destruction, and disease risks associated with the
current deer population. We and many neighbors and residents are frustrated
and very much want you to continue with the deer control hunting measures you
have worked so hard to put in place!
Thank you for continued efforts,
Linda & Troy Peifer, 26820 Edgewood Road, Shorewood, MN
Kathy & Dave Dalsin, 26860 Edgewood Road, Shorewood, MN
From: myret @mchsi.com
Sent: Friday, October 11, 2013 10:26 AM
To: Planning
Subject: Deer Management
My name is KC O'Connor and we live at 26955 Marsh Pointe Ct. We live on the marsh and are
visited regularly by these pests! They destroy our gardens and are a nuissance. We fully
support management of the deer population in site #2.
Thank you
KC O'Connor
President
Universal Safety Solution,LLC
kc. oconnor (Ouniversalsafetvsolution.com
952- 237 -2679
6,6
8"64x L
l
/a- tLf -e3
#8B
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject:
Wartman, Tommy and Robyn — Minor Subdivision
Meeting Date:
14 October 2013
Prepared by:
Brad Nielsen
Reviewed by:
Patti Helgesen
Attachments: Planning Director's Memorandum
Draft Resolutiion
Policy Consideration: Should the City approve a minor subdivision for Tommy and Robyn Wartman?
Background: See Planning Director's Memorandum, dated 30 July 2013, attached. At its 6 August 2013
meeting, the Shorewood Planning Commission recommended approval of the minor subdivision
request.
Financial or Budget Considerations: Fees paid with the application are adequate to cover the costs of
processing the request. The division will result in a $5000 park dedication fee and a $1200 local sanitary
sewer connection fee.
Options: Approve the request; deny the request; modify the proposed division.
Recommendation / Action Requested: Staff agrees with the Planning Commission's recommendations
to approve the minor subdivision and adopt the attached resolution.
Next Steps and Timelines: Upon receipt of the certified resolution approving the division, the applicant
has 30 days to record it with Hennepin County.
Connection to Vision / Mission: Sustainable tax base.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 (952),960-7900
FAX (952) 474 -0128 • www.ci.shorewood.mmus • cityhaII @ci.shorewood.mn.us
s
I
MEMORANDUM I
i
TO: Planning Commission, Mayor and City Council
FROM: Brad Nielsen
DATE: 30 July 2013
RE: Wartman, Tommy and Robyn — Minor Subdivision
FILE NO. 405(13.07)
I
f
BACKGROUND
f
Tommy and Robyn Wartman own the property at 5985 Eureka Road (see Site Location map -
Exhibit A, attached). They propose to subdivide the property into two, single - family residential
lots as shown on Exhibit B. The property is located in the R -lA, Single- Family Residential
zoning district 'and contains 102,842 square feet of area (2.36 acres). j
The subject property is currently occupied by a single- family dwelling. A,small wetland area is
located at the rear of the two lots with a man -made ditch conducting drainage through the
property to a culvert located in Eureka Road. Eureka Road is substandard in terns of right -of-
way width and, as part of the minor subdivision, the applicants have agreed to dedicated 8.5 feet E
of additional right -of -way to the City. With the exception of fairly significant landscaping
around the existing home, the lot is relatively open.
As shown on Exhibit B, the northerly lot with the home on it will be 48,654 square feet in area,
and the southerly lot will be 54,188 square feet. Both lots well exceed the minimum 120 -foot
width requirement for the R -lA zoning district.
ANALYSIS/RECOMMENDATION
The subject property was once platted as Lots 2 and 3 of Prairie View Estates. The applicant
proposes to resubdivide them as originally platted. Both lots exceed the minimum requirements
for width (120 feet), area (40,000 square feet), and depth (150 feet) as required for the R -lA i
zoning district. Per Shorewood's Subdivision Code, the applicants have shown drainage and
utility easements, 10 feet wide around both of the parcels. According to Shorewood's as -built
o�
®�® PRINTED ON RECYCLED PAPER
Memorandum
Re: Wartman Minor Subdivision
30 July 2013
utility drawings, a sanitary sewer service is available for the newly created lot. City water is also
available in Eureka Road.
Approval of the minor subdivision is recommended, subject to the following:
1. The applicants' survey must show the 35 -foot buffer area around the wetland. It should
also show the 16 -foot buffer along the drainage ditch, as required by the Minnehaha
Creek Watershed District. The survey should show where wetland buffer stakes will be
located. These buffer stakes must be obtained from the City's survey marker vendor.
2. The applicants' surveyor must provide legal descriptions for the wetland and the buffer
areas described in 1. above. From these descriptions, the applicants must dedicate
conservation easements to the City.
3. The applicants' attorney must prepare deeds for the wetland /buffer conservation
easements, the drainage, and utility easements, and the additional road right -of -way.
4. The applicants' attorney must provide a title opinion for review by the City Attorney.
5. Items 1 -4 above must be submitted no later than 30 August and before the application
will be scheduled for City Council review.
6. Prior to release of the resolution approving the request, the applicants must pay $5000 for
park dedication fees and $1200 for local sanitary sewer access charges for the new lot.
Credit is allowed for the lot with the existing home on it. If the applicants choose to
connect to City water, the fees are $10,000 per lot, minus any previous assessments.
7. Upon receipt of the certified resolution approving the subdivision, the applicants must
record it with Hennepin County within 30 days.
Cc: Bill Joynes
Paul Hornby
Larry Brown
Bruce DeJong
Tommy and Robyn Wartman
Tom Wartman
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EXISTING HARDCOVER NORTHERLY PARCEL ,
House 1,742 Sq. Ft.
Existing Deck 120 Sq. Ft,
/ concrete S Driveway 1,268 Sq. Ft. EXISTING HARDCOVER SOUTHERLY PARCEL
concrete Surfaces 197 Sq. Ft.
flat. Wall 30 Sq. Ft. TOTAL EXISTING HARDCOVER 0 Sq. Ft.
I Patio Blocks 188 Sq. Ft. AREA OF LOT 54,188 Sq. Ft.
I / TOTAL EXISTING HARDCOVER 3,563 Sq: Ft. PERCENTAGE OF HARDCOVER TO LOT 0.04
AREA OF LOT 48,654 Sq. Ft.
PERCENTAGE OF HARDCOVER TO LOT 7.34
GRAPHIC SCALE
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Exhibit B
PROPERTY SURVEY
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING SUBDIVISION OF REAL PROPERTY
FOR TOMMY AND ROBYN WARTMAN
WHEREAS, Tommy and Robyn Wartman (Applicants) have an interest
in certain real property in the City of Shorewood, legally described as:
"Lots 2 and 3, Prairie View Estates, Hennepin County, Minnesota "; and
WHEREAS, the Applicants have applied to the City for a subdivision of said
real property into two parcels legally described as:
And
Northerly Parcel - "Lot 2, Prairie View Estates, Hennepin County, Minnesota"
Southerly Parcel - "Lot 3, Prairie View Estates, Hennepin County, Minnesota"
WHEREAS, the Applicants have agreed to grant to the City drainage and utility
easements legally described in Exhibit A, attached hereto and made a part hereof, and
WHEREAS, the Applicants have agreed to grant to the City street right -of -way
easements legally described in Exhibit B, attached hereto and made a part hereof, and
WHEREAS, the Applicants have agreed to grant to the City conservation
easements legally described in Exhibit C, attached hereto and made a part hereof, and
WHEREAS, the Applicants have agreed to grant to the City ditch easements
legally described in Exhibit D, attached hereto and made a part hereof, and
WHEREAS, the subdivision requested by the Applicant complies in all respects
with the Shorewood Zoning Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. The real property legally described herein be divided into two parcels, as
legally described above.
2. This approval is subject to the Applicants recording this resolution,
together with the drainage and utility easements legally described in Exhibit A, the street
right -of -way easements described in Exhibit B, the conservation easements legally
described in Exhibit C, and the ditch easements described in Exhibit D, with the
Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date of
the certification of this resolution.
-1-
I
. The City Clerk will furnish the Applicants with a certified copy of this
resolution for recording purposes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
14th day of October 2013.
ATTEST:
JEAN PANCHYSITYN, CITY CLERK
-2-
SCOTT ZERBY, MAYOR
PROPOSED DESCRIPTION OF DRAINAGE AND UTILITY EASEMENTS ON
NORTHERLY PARCEL:
The northerly, easterly, westerly and southerly 10 feet of that part of Lot 2, Block 1,
Prairie View Estates, Hennepin County, Minnesota, lying East of the West 8.5 feet
thereof.
PROPOSED DESCRIPTION OF DRAINAGE AND UTILITY EASEMENTS ON
SOUTHERLY PARCEL:
The northerly, easterly, westerly and southerly 10 feet of that part of Lot 3, Block 1,
Prairie View Estates, Hennepin County, Minnesota, lying East of the West 8.5 feet
thereof.
Exhibit A
PROPOSED DESCRIPTION OF AREA TO BE DEEDED FOR STREET ON
NORTHERLY PARCEL:
The West 8.5 feet of Lot 2, Block 1, Prairie View Estates, Hennepin County, Minnesota.
PROPOSED DESCRIPTION OF AREA TO BE DEEDED FOR STREET ON
SOUTHERLY PARCEL:
The West 8.5 feet of Lot 3, Block 1, Prairie View Estates, Hennepin County, Minnesota.
Exhibit B
-4-
PROPOSED DESCRIPTION OF CONSERVATION EASEMENT ON NORTHERLY
PARCEL:
Beginning at the southeast corner of Lot 2, Block 1, Prairie View Estates, Hennepin
County, Minnesota; thence on an assumed bearing of North 89 degrees 22 minutes 00
seconds West along the South line of said Lot 2 a distance of 65.70 feet; thence North
03 degrees 13 minutes 28 seconds West a distance of 119.12 feet; thence North 87
degrees 24 minutes 13 seconds East a distance of 72.47 feet to an intersection with the
East line of said Lot 2; thence southerly along said east line to the point of beginning.
PROPOSED DESCRIPTION OF CONSERVATION EASEMENT ON SOUTHERLY
PARCEL:
Beginning at the southeast corner of Lot 2, Block 1, Prairie View Estates, Hennepin
County, Minnesota; thence on an assumed bearing of North 89 degrees 22 minutes 00
seconds West along the South line of said Lot 2 a distance of 145.08 feet; thence South
30 degrees 30 minutes 19 seconds East a distance of 145.50 feet to an intersection with
the South line of Lot 3 in said Block 1; thence easterly along said South line to the
southeast corner of said Lot 3; thence northerly along the east line of said Lot 3 to the
point of beginning.
Exhibit C
-5-
PROPOSED DESCRIPTION OF DITCH EASEMENT ON NORTHERLY PARCEL:
That part of Lot 2, Block 1, Prairie View Estates, Hennepin County, Minnesota which
lies within 20 feet of the following described ditch centerline:
Commencing at the southwest corner of Lot 3 in said Block 1; thence on an assumed
bearing of North along the West line of said Lot 3 a distance of 133.90 feet to the point
of beginning of the ditch centerline to be described; thence North 87 degrees 18 minutes
44 seconds East a distance of 58.85 feet; thence North 63 degrees 52 minutes 40
seconds East a distance of 19.79 feet; thence North 40 degrees 50 minutes 42 seconds
East a distance of 25.45 feet; thence North 11 degrees 00 minutes 29 seconds East a
distance of 16.15 feet; thence North 06 degrees 24 minutes 41 seconds East a distance of
34.84 feet; thence North 20 degrees 47 minutes 04 seconds East a distance of 22.26 feet;
thence North 57 degrees 25 minutes 20 seconds East a distance of 32.22 feet; thence
North 87 degrees 57 minutes 08 seconds East a distance of 55.61 feet; thence South 75
degrees 33 minutes 48 seconds East a distance of 47.24 feet to the point of termination
of said ditch centerline.
and which lies westerly of a line bearing North 14 degrees 26 minutes 12 seconds East
from said point of termination.
PROPOSED DESCRIPTION OF DITCH EASEMENT ON SOUTHERLY PARCEL:
That part of Lot 3, Block 1, Prairie View Estates, Hennepin County, Minnesota which
lies within 20 feet of the following described ditch centerline:
Commencing at the southwest corner of Lot 3 in said Block 1; thence on an assumed
bearing of North along the West line of said Lot 3 a distance of 133.90 feet to the point
of beginning of the ditch centerline to be described; thence North 87 degrees 18 minutes
44 seconds East a distance of 58.85 feet; thence North 63 degrees 52 minutes 40
seconds East a distance of 19.79 feet; thence North 40 degrees 50 minutes 42 seconds
East a distance of 25.45 feet; thence North 11 degrees 00 minutes 29 seconds East a
distance of 16.15 feet; thence North 06 degrees 24 minutes 41 seconds East a distance of
34.84 feet; thence North 20 degrees 47 minutes 04 seconds East a distance of 22.26 feet;
thence North 57 degrees 25 minutes 20 seconds East a distance of 32.22 feet; thence
North 87 degrees 57 minutes 08 seconds East a distance of 55.61 feet; thence South 75
degrees 33 minutes 48 seconds East a distance of 47.24 feet to the point of termination
of said ditch centerline.
and which lies westerly of a line bearing North 14 degrees 26 minutes 12 seconds East
from said point of termination and its southerly extension;
Except the westerly 8.5 fee thereof.
-6-
Exhibit D
#QA
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Accept Proposal for Professional Design Services for Municipal Separate
Storm Sewer System (MS4) Program.
Meeting Date: October 14, 2013
Prepared by: Larry Brown, Director of Public Works
Reviewed by: lean Panchyshyn, City Clerk
Attachments 1) MS4 Overview, 2) Design Proposal WSB and Associates, Inc.
Policy Consideration: Should the City enter into a contract for professional design services to
update the current MS4 Program to meet newly mandated Environmental Protection Act (EPA)
and the Minnesota Pollution Control Agency (MPCA) standards?
Background: The City of Shorewood, as other cities, are mandated to obtain what is known as a
"MS4 Permit," under Federal Rule 40 CFR, Section 122.34 and the Clean Water Act, State Rule,
Minnesota Rules Chapter 7090.
The Minnesota Pollution Control Agency (MPCA) is the enforcement division charged to
administer and enforce the Federal Rules and the Clean Water Act. For reference, an overview
of the MS4 program has been included as Attachment 1 to this report.
On May 21, 2013 p.m., the MPCA citizens board approved reissuance of the MS4 Permit
System. While the reissuance was challenged legally by several entities, the ultimate result is
the permit was reissued and became effective August 1 of 2013. As such, cities like the City of
Shorewood are required to update their MS4 Permit and Program to meet the new regulations
and must submit an application for permit reauthorization by December 29, 2013.
Therefore, staff solicited a professional design proposal for services to complete the necessary
steps to update the required permit and program. Attachment 2 to this memorandum is the
proposal requested by staff.
The Proposal follows the outline of 4 tasks, as follows:
Task 1: Annual Report
• WSB will prepare the 2013 annual report and submit the complete report to the MPCA by
the June 30, 2014 deadline.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
• WSB will prepare a presentation for the City of Shorewood's MS4 annual meeting. The
presentation will provide a summary of the activities that were completed in 2013, as well
as the activities that will be completed in 2014.
• WSB will prepare and submit the Annual Report to Minnehaha Creek Watershed District
(MCWD) and provide a summary of the activities that have been completed to address the
goals that are identified in the City of Shorewood's approved Surface Water Management
Plan (SWMP). The information is centered on meeting the phosphorus load reduction goals,
project, MS4 activities, and stormwater system mapping.
• WSB and Associates will represent the City at two meetings to assist in determining what
other requirements may be required to address Total Maximum Daily Load, or TMDL, which
is a calculation of the maximum amount of a pollutant that a waterbody can receive and still
safely meet water quality standards.
Task 2: Preparation and Submission of Permit for Reauthorization
• WSB will perform data collection and comparison to the MS4 regulations.
• WSB will meet with City staff and gather all necessary information about the existing
program to identify any deficiencies that exist between the expired 2006 MS4 permit and
the new 2013 MS4 permit. This assessment will include previously collected information
and any new information.
• WSB will develop Application for Reauthorization
• WSB will draft the Storm Water Pollution Prevention Program & Implementation Schedule
for the five year permit cycle (2013- 2018).
Task 3: SWPPP Revisions
• WSB will outline the steps necessary for the City of Shorewood to take in order to revise
their MS4 Program, to meet the new permit requirements once their MS4 permit coverage
has been extended. It is anticipated that work will not need to be initiated until May 29,
2014 with an ultimate completion date of May 29, 2015.
• WSB will develop the Enforcement Response Procedures (ERPs) describing procedures and
circumstances for the implementation of verbal warnings, written notices, and escalated
enforcement measures
• Written procedures will be created for pollution prevention /good housekeeping,
responding to known /suspected illicit discharges, completing site plans reviews and site
inspection, storm sewer inspections and maintenance, employee training, and program
documentation. These may come in the form of checklists, BMP cut sheets, and
standardized inspections forms /letters.
• The City will need to submit the MPCA required pond inventory within 12 months of the
date the permit coverage is extended. It is assumed that the City has comprehensive map
of their system; however, if significant work is necessary to update the storm water system
mapping WSB will provide a separate scope for the completion of this work.
• WSB will review the existing City ordinances to determine if they meet the requirement of
the new MS4 permit, as the MS4 permit requires ordinances be in place for Illicit Discharge
Detection and Elimination (IDDE), construction site erosion and sediment control, and post-
construction stormwater management.
• WSB will Review the existing regulatory mechanisms to determine how the City ensures
long -term maintenance of private systems draining to the City's storm sewer system.
Recommendations will be provided for how the existing regulatory mechanisms should be
revised to allow the City to conduct inspections, perform maintenance, and assess costs to
maintain structural stormwater BMPs constructed after the effective date of this permit.
If approved, the work outlined in the proposal will follow the following schedule.
Council Approves Agreement and Authorizes Work October 14, 2013
Prepare Draft Application for Reauthorization November 29, 2013
Preparation of Draft SWPPP November 29, 2013
Develop Organizational Chart November 29, 2013
Present summary of Application for Reauthorization to City Council December 9, 2013
Submittal of Application for Reauthorization December 30, 2013
Begin Work on Phase 2 Activities
Completion of Annual Reporting Activities
Complete Work on Phase 2 Activities
June 1, 2014
June 30, 2014
May 29, 2015
Financial or Budget Considerations: The cost of the proposal for the work outlined is $18,500.
Staff is recommending that if this proposal is accepted, that funds be utilized from the City's
Stormwater Management Fund to complete these tasks.
Options:
1. Accept the proposal from WSB and Associates in the amount of $18,500.
2. Provide Staff with alternative direction.
Recommendation / Action Requested:
1. Staff is recommending that the City Council accept the proposal for professional design
services to prepare the necessary MS4 documents and Permits, as outlined in the proposal
by WSB and Associates.
Connection to Vision / Mission: Meeting MS4 requirements has the potential to reduce
pollutants discharged into waterbodies thereby working towards a healthy environment.
Minnesota
Pollution
Control
Agency
- sw1 -04
Municipal
An Overview
Stormwater Program
IlWhe Municipal Separate Storm SeNver
System (MS4) general permit is
mandated by the federal regulations
under the Clean Water Act and
administered by the Minnesota Pollution
Control Agency.
The MS4 permitting program gives owners
or operators of municipal separate storm
seNver systems approval to discharge
stormNyater to lakes, rivers and Nyetlands in
Minnesota.
Environmental harm
Urban stormNyater frequently contains
litter, oil, chemicals, toxic metals, bacteria,
and excess nutrients, like nitrogen and
phosphorous. Polluted stormNyater
contributes to swimming -beach closings,
fish- eating advisories, excess algae grovth
and poor Nyater clarity in urban Nyater
resources, especially lakes.
In addition to human effects, poorly
managed urban stormNyater can drastically
alter the natural floNy and infiltration of
Nyater, scour stream banks and harm or
eliminate aquatic organisms and
ecosystems.
The primary goal of the MS4 general
permit is to improve Nyater quality by
reducing pollutants in stormNyater
discharges. Specifically, the program aims
to ensure proper management of
stormNyater discharges into Nyaters of the
state.
Defining MS4s
In general terms, MS4s are publicly owned
or operated stormNyater infrastructure, used
wq- sw1 -04 • April 2008
solely for stormNyater, and Nyhich are not
part of a publicly oN -,ned wastewater
treatment system. Examples of stormwater
infrastructure include curbs, ditches,
culverts, storinwater ponds and storm
seNver pipes. Common owners or operators
of MS4s include cities, toN -,reships and
public institutions.
The MS4 general permit focuses on
reducing the pollution that enters these
public systems and discharges to Nyetlands,
streams and lakes (" Nyaters of the state ").
ON -hers and operators of MS4s Nyhich are
required to get a permit are created in one
of three Nyays: By federal rule, 40 CFR §
122.34 (a) and (b) (the Clean Water Act),
state rule (Minnesota Rules Chapter 7090),
or by public petition to the Minnesota
Pollution Control Agency.
By federal rule, stormNyater systems in
urban areas are labeled Mandator`* MS4s.
In addition to these, Minnesota added other
stormNyater systems (Designated MS4s) to
the list. These MS4s are only added if the
stormNyater system is located in an urban
area that meets the criteria established in
the State Rule for population and discharge
points.
The number of MS4s in Minnesota is
groNving as urban areas expand. As of April
2008, there Nyere 243 MS4s in Minnesota.
Public Process
After a term of five years, the MS4 general
permit is improved and revised, if
necessary, and re- issued. Public comment
Minnesota Pollution Control Agency 520 Lafayette Rd. N., St. Paul, MN 55155 -4194 • www.pca.state.mn.us
651- 296 -6300 • 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formats
is encouraged before the re- issuance of new MS4
general permits and before the creation of new MS4s. In
addition, the public is asked each Near to share its
opinion on plans the oN -,ner or operator of their local
MS4 has made to manage stormNvater. These opinions
are shared at local meetings required by the permit.
Requirements of the
MS4 General Permit
All ovmers or operators of MS4s are required to satisA-
the requirements of the MS4 general permit;
Minneapolis and St. Paul are required to meet
customized individual permits, which are similar but
which contain additional requirements.
Basically, the MS4 general permit requires the MS4
operator or oN ner to create a StormNvater Pollution
Prevention Program Nvith six important components:
1. Public education and outreach, which includes
teaching citizens about better stormNvater
management
2. Public participation: Include citizens in solving
stormNvater pollution problems. This includes a
required public annual meeting and an annual report.
A plan to detect and eliminate illicit discharges to the
stormNvater system (like chemical dumping and
NyasteNvater connections)
4. Construction -site runoff controls
5. Post - construction runoff controls
6. Pollution prevention and municipal "good
housekeeping" measures, like covering salt piles and
street- sNveeping.
Reducing Stormwater Pollution
The MS4 general permit is a requirement, but also a tool
in the hands of city, toN -,reship and county officials N-,-ho
Nyant to improve the quality of lakes and rivers that
receive their stormNvater discharges. MS4 administrators
have can improve the quality of life for their citizens by
protecting and restoring local Nyater quality.
Citizens served by an MS4 are invited to encourage the
oN ner or operator (normally their city, toN reship or
county) to tackle stormwater pollution problems, but the
responsibility for water quality is not left in the hands of
public officials.
Public and private spaces contribute to urban stormNvater
pollution. While MS4 administrators control the public
sources of stormNvater pollution, it's ultimately in the
hands of private citizens to change the Nvay they do small
things that Nvill have a dramatic effect on the quality of
their favorite fishing spot or sNvimming beach.
Simple Steps for
Better Water Quality
You can make simple changes to reduce stormNvater
pollution and improve the quality of your local lake or
river by folloNving these tips:
• Fertilize established laN -,ns Nvith phosphorous -free
fertilizer and don't overspray fertilizer into the street.
• Rake leaves and sweep grass clippings away from
curbs. Clean curbs mean clean Nvater.
• When you Nvash your car or truck, direct Nvater onto
your laN -,n to soak up soap.
• Find attractive alternatives to large, impervious
driveways and sideNvallcs.
• Direct your home's gutters onto your lawn. Water that
doesn't make it to the curb can't carry pollutants to lakes
and streams.
Detailed Information
For more detailed information about the MS4 general
permit or for further information about reducing
stormNvater pollution, please visit the MPCA stormNvater
program Web site: NN -NNw.pca.state.mn.us /stormwater
Municipal Separate Stormwater Sewer System (MS4) Program Overview • wq- sw1 -04 • March 2008
page 2
A/, ,r
Minnesota Pollution
oil omtrall Agency
A
SB
&', Assoc urcy, /in-, e'p "'N ''hNe"e"d "ipig- la p "'inipi ' "" e„ �,p,Nyironinepttat- construction
September 18, 2013
Mr. Larry Brown, PE
Public Works Director
City of Shorewood
5755 Country Club Road
Shorewood, MN 5 533 1
Re: Estimate of Cost to Provide Engineering Services
MS4 Annual Report Assistance and Stormwater Program Update
Dear Mr. Brown:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel 763 - 541 -4800
Fax 763 - 541 -1700
This scope of services is written to provide you with an estimate of cost for engineering services
to assist you with completing your annual reporting duties and updating the City of Shorewood's
MS4 program. A new MS4 permit became in effect on August 1, 2013 and the tasks identified in
this scope are necessary to bring the City of Shorewood's program into compliance. We are
proposing to complete the work as detailed in the attached Scope of Services, Exhibit A.
The updated permit became law on August 1, 2013 and the MS4 permit requires that the City of
Shorewood submit an application for reauthorization by December 29, 2013. The items in Task
I pertain to the annual reporting duties required by the MS4 permit. The items in Task 2 will
need to be completed as a part of submitting this application for reauthorization. The items
identified in Task 3 will need to be completed within 12 months of permit coverage being
extended by the MPCA. It is estimated that permit coverage will be extended by May 29, 2014,
therefore the City will likely have until May 29, 2015 to complete the activities identified in
Task 3. All the items associated with these tasks are a requirement of the MS4 permit.
WSB proposes to complete these tasks above on an hourly reimbursable basis in accordance with
our current fee schedule of $18,500 (Table 1).
St. Cloud • Minneapolis • St. Paul
Equal Opportunity Employer
wsbeng.com
li N ES ISJPr ... ls'.^_ 013 ',Shorewood -AB'4 mp.sv1091-13.,1.,
Mr. Lars• Brow L PE
September 18, 2013
Page 2 of 3
Table 1. Cost Estimate
Tasks
Cost
Task 1
2013 MS4 Annual Report
$900
Annual Meeting
$500
MCWD Annual Report
$400
Meeting Representation
$400
Training
$200
Report follovv-up vyith MPCA
$200
Sub Total
$2,600.00
Task 2
Meetings (2)
$600
Pro ram Assessment
$2,000
Application for Reauthorization
$1,200
Draft SWPPP & Implementation Schedule
$1,600
IdentifiT partnerships
$100
Prioritize education
$200
System Mapping
$400
Pond assessment procedures
$100
Training
$200
TMDLs
$800
Organizational chart
$300
Sub Total
$7,500
Task 2
Meetings (1)
$400
Enforcement response procedures
$1,400
Written procedures
$1,400
Pond inventors-
$1,600
Ordinance review
$400
Lon -term maintenance
$800
Facilities inventory
$1,600
BMP inspection forms
$800
Sub Total
$8,400
TOTAL PROJECT COST $18,500
All other tasks will be separate work plans billed as hourly or other directive ordered by the
City.
W NPUES MS4 Pioposals \2013,Shoiewood- MS4 Proposal_ 091_13. doe
Mr. Lan- • Brow L PE
September 18, 2013
Page 3 of 3
We are available to begin work as soon as authorized by the City, and we anticipate we will
complete the project according to the following schedule, assuming that we receive the notice to
proceed on October 14, 2013.
We propose to complete the project according to the following tentative schedule:
Council Approves Extension Agreement and Authorizes Worlc ..................October
14, 2013
Prepare Draft Application for Reauthorization .................. .......................November
29, 2013
Preparation of Draft SWPPP ............... ............................... .......................November
29, 2013
Develop Organizational Chart ............ ............................... .......................November
29, 2013
Present summary of Application for Reauthorization to City Council.......
December 9, 2013
Submittal of Application for Reauthorization ........... ...............................
December 30, 2013
Begin Work on Phase 2 Activities ........................................ ...............................
June 1, 2014
Completion of Annual Reporting Activities ....................... ...............................
June 30, 2014
Complete Work on Phase 2 Activities ................................ ...............................
May 29, 2015
This letter represents our entire understanding of the project scope. If you are in agreement,
please sign on the space provided and return one original signed copy to us for our records. We
will start immediately upon receipt of the signed agreement.
If you have any questions concerning the work plan or fee as discussed herein, please feel free to
contact me at 651- 286 -8464. We look forward to working with you and greatly appreciate the
opportunity to assist you and your staff in the completion of this project.
Sincerely,
W,VB & Associates, Inc.
Jesse Carlson Paul Hornby
Water Resources Project Manager Senior Project Manager
Enclosure
City Administrator
Mayor
Date
W NPUES MS4 Nopo,als \2013,Shoiewood- MS4 Noposal_091_13. doe
Scope of Design Services
MS4 Program Assistance
City of Shorewood
WORK PLAN
Task 1: Annual Report Assistance
Exhibit A
Task 1 includes the steps necessary to assist the City of Shorewood with program implementation
and annual reporting duties. The City of Shorewood will need to continue to operate under its
previous SWPPP until there permit coverage is extended by the MPCA, which is anticipated to
occur by May 29, 2014.
1. Prepare the 2013 MS4 Annual Report
WSB will prepare the 2013 annual report and submit the complete report to the MPCA by
the June 30, 2014 deadline.
2. Annual Meeting
WSB will prepare a presentation for the City of Shorewood's MS4 annual meeting. The
presentation will provide a summary of the activities that were completed in 2014 as well as
the activities that will be completed in 2014.
3. MCWD Annual Report
The Minnehaha Creek Watershed District (MCWD) requires the submittal of an annual report to
provide of summary of the activities that have been completed to address the goals that are
identified in the City of Shorewood's approved Surface Water Management Plan (SWMP). The
information is centered on meeting the phosphorus load reduction goals, project, MS4 activities,
and stormwater system mapping.
4. Meeting Representation
The City of Shorewood may have future TMDL plans to consider or due to the requirements
of the MS4 permit the City may need to attend various meeting to make sure there interests
are being considered as part of future regulations. This includes representing the City at two
meetings in 2014.
5. Training - Municipal Staff
The MS4 permit requires annual training of your municipal staff to inform them of the
importance the MS4 permits requirements as it pertains to their job duties. This includes
information on Illicit Discharge Detection and Elimination, construction site inspection, and
good housekeeping practices for municipal operations. WSB will provide one training that meets
the goals of the MS4 permit.
6. Report Follow -Up with MPCA
Our project team will provide up to two hours of correspondence regarding the 2013 MS4
annual report and SWPPP to the MPCA on behalf of your community (if needed). If additional
time is required, WSB will discuss this need with your prior to initiating any additional work.
Exhibit A
Task 2: Submittal of Application for Reauthorization
Task 2 includes the steps necessary to complete the application for reauthorization and submit to the
MPCA for approval.
1. Data Collection
Available data will be collected from the City of Shorewood, as necessary, to prepare the
application for reauthorization. Much of this data will be gathered during the MS4 program
assessment; however additional requests for data may be necessary as we complete the
application and permit revisions.
2. MS4 Program Assessment
As part of this task, WSB will schedule one meeting with City staff and gather all necessary
information about the existing program to identify any deficiencies that exist between the
expired 2006 MS4 permit and the new 2013 MS4 permit. This assessment will include
previously collected information and any new information pertaining to:
• Interviews with City staff that have assigned MS4 responsibilities
• Historical MS4 records, such as annual reports, MPCA audits and correspondence
• Reviews of existing Best Management Practices (BMPs), Comprehensive Water
Resource Management Plans (CWRMP), Well Head Protection Plans (WHPP),
Ordinances, TMDLs, storm sewer system mapping and inspection reports, and
Watershed Requirements (if any)
• Facilities inspections, including any NPDES Industrial Permit related documents
The results from the above investigations will be used to develop information that can be
used to assist in the completion of an Application for Reauthorization.
3. Develop Application for Reauthorization
The information gathered during the self assessment and gaps analysis completed in 2012
will be used to complete the application for reauthorization to receive permit coverage. The
City is required to complete this by December 30, 2013.
4. Draft SWPPP & Implementation Schedule
The information gathered during the self assessment and gaps analysis will be used to
develop a draft summary of the major SWPPP components for the five year permit cycle
(2013- 2018). This spreadsheet will include a unique identifier, BMP description, measurable
goals, and a timeline for completing each SWPPP activity. This draft SWPPP will include
completing the activities identified below:
Exhibit A
Identify Partnerships
This activity includes identifying if new partnerships are warranted and updating the
appropriate BMP sheets. This will include a summary of existing partnerships the City
currently has.
Prioritize Education
This activity will include recommendations for high priority stormwater related issues to
be emphasized in education and outreach during the permit term (e.g. specific TMDL
reduction targets, changing local business practices, promoting adoption of the
residential BMPs).
System Mapping
The System Mapping activity will include a procedure and process for updating the
storm sewer system map, if gaps were identified during the program assessment. If map
updates are necessary, a schedule will be included along with measurable goals.
Pond Assessment Procedures
This activity will include identifying procedures and methods for evaluating the TSS and
TP treatment effectiveness of MS4 owned /operated ponds within the City. Measurable
goals and a schedule for completing this activity will be included.
Discussion will be included regarding WSB's Storm Water Asset Management Program
(SWAMP), which is intended to fulfill this MS4 requirement as well as prioritize pond
inspection and maintenance to occur in a cost effective manner.
Training
Development of a comprehensive training program is critical to the foundation of any
MS4 program. It is important to communicate to all City staff how their role may be
impacting stormwater. WSB completes annual training for numerous MS4 communities.
We will recommend the incorporation of this training or something comparable into
your annual program.
TMDLs
This activity will include taking the approved TMDLs that are identified in the MPCA's
master spreadsheet for MS4's with approved TMDLs and identifying all activities that
will be completed to achieve compliance with the TMDL Waste Load Allocation (WLA)
reduction requirements. This will include identifying progress towards meeting the
TMDL goals, BMPs either implemented or planned to be implemented, an estimate of
cumulative load reductions, and a narrative describing what strategies will be taken if the
WLA is not being achieved by the desired date.
This draft implementation schedule can be used by City staff for future planning of SWPPP
related budgets, staff, and resources that will be needed to meet the MS4 permit
requirements. The City is required to complete this by December 29, 2013.
Exhibit A
5. Organization Chart
An organizational chart will be developed to identify what departments that are responsible
for specific BMP activities. The MPCA has identified during MS4 audits that developing an
organizational chart is critical for MS4's to be able to properly assign tasks and
communicate to all departments that they have an active role in implementing the MS4
permit requirements.
Task 3: SWPPP Revisions
Task 3 includes the steps necessary for the City of Shorewood to take in order to revise their MS4
program to meet the new permit requirements once their MS4 permit coverage has been extended. It
is anticipated that work will not need to be initiated until May 29, 2014 with an ultimate completion
date of May 29, 2015.
1. Enforcement Response Procedures
WSB will develop the Enforcement Response Procedures (ERPs) describing procedures and
circumstances for the implementation of verbal warnings, written notices, and escalated
enforcement measures. The enforcement response procedure will be developed to compel
compliance with the illicit discharge detection and elimination, constriction site erosion and
sediment control, and post - constriction stormwater management requirements.
2. Written Procedures
Written procedures will be created for pollution prevention /good housekeeping, responding
to known /suspected illicit discharges, completing site plans reviews and site inspection,
storm sewer inspections and maintenance, employee training, and program documentation.
These may come in the form of checklists, BMP cut sheets, and standardized inspections
forms /letters.
3. Pond Inventory
The City will need to submit the MPCA required pond inventory within 12 months of the
date the permit coverage is extended. It is assumed that the City has comprehensive map of
their system; however, if significant work is necessary to update the storm water system
mapping WSB will provide a separate scope for the completion of this work.
4. Ordinances
This activity includes reviewing the existing City ordinances to determine if they meet the
requirement of the new MS4 permit. The MS4 permit requires ordinances for Illicit
Discharge Detection and Elimination (IDDE), constriction site erosion and sediment
control, and post - constriction stormwater management.
5. Long -term Maintenance
This task will include reviewing the existing regulatory mechanisms to determine how the
City ensures long -term maintenance of private systems draining to the City's storm sewer
system. Recommendations will be provided for how the existing regulatory mechanisms
should be revised to allow the City to conduct inspections, perform maintenance, and assess
costs to maintain structural stormwater BMPs constricted after the effective date of this
permit.
Exhibit A
6. Facilities Inventory
The Facilities Inventory will include completing a GIS inventory of all municipally
owned /operated facilities. This inventory will include a map and a spreadsheet of all
material being stored along with BMPs designed to prevent discharges of pollutants in
stormwater.
7. BMP Inspection Forms
The City will be required to inspect structural stormwater BMPs annually, stormwater ponds
and outfalls once during the five year permit cycle, and complete quarterly inspection of
stockpiles, and storage and material handling areas as identified during the facilities
inventory. The City currently has a system to electronically track these inspections. As a part
of this task the inspection forms will be modified to meet the new permit requirements.
Additional Services
The following are potential items of additional work that may be encountered as the project
proceeds:
• Updates to stormwater system mapping
• Complete an evaluation of the TSS and TP treatment effectiveness of MS4 owned /operated
ponds
• Evaluation of potential BMPs to meet TMDL and Watershed goals
• Record keeping evaluation
Exhibit A
#9B
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Sanitary Sewer Service Connection to MCES Facility
Meeting Date: October 14, 2013
Prepared by: Paul Nornby
Reviewed by:
Attachments: MCES connection application, Resolution Authorizing Application for Connection
Policy Consideration:
Background: The sanitary sewer collection system within the City of Shorewood includes segments of
Metropolitan Council Environmental Services (MCES) interceptor sewers. The MCES interceptor sewers
generally convey wastewater flows through the City, but in Shorewood are also used as local or City
laterals sewers where direct service connections can be made to the interceptor system.
The MCES received a request from a property owner on Valleywood Lane for a connection to the
interceptor sewer for a single family residential parcel. The MCES requires that the City make formal
application for the connection to their system to ensure connections are made meeting the MCES
requirements. The application (copy enclosed) includes indemnification, and correction assurances that
the City accepts in executing the application. This is a long standing process of the MCES and the City
has processed connections to the MCES system for previous applicants.
Financial or Budget Considerations: The Applicant will be responsible for all costs of making the
connection and has retained a contractor experienced in this type of utility work. City staff will perform
observation of the sewer service connection during construction.
Options:
1. Approve the Resolution Authorizing Application for Connection to the MCES Facilities
2. Take no Action at this time
Recommendation / Action Requested: Staff recommends approval of the Resolution Authorizing
Application for Connection to the MCES Facilities, and Authorizing submittal of the application to the
MCES.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Metropolitan Council
Environmental. Services
Direct Connection Application Form
Applicant Information
Contact Person: Michael Johander
Organization Name:
Address: 27630 Virginia Cove, Excelsior, MN 55331
Phone Number: 612- 644 -2654
Fax Number:
E -mail Address: mike@johander.net
Description of Project
Hookup of a single - family residential property to an MCES -owned sewer facility.
Location
Vacant lot adjacent to 26020 Valleywood Lane, Shorewood, MN 55331. Lot is currently listed as "Address Unassigned" on the Hennepin County website.
Tki'5 64- "cA, k&v-e- fLe aJJfe6!5 t,4- 0,003() 10 k")
Requested Date of Connection: As soon as possible
Briefly Describe any Unusual Circumstances
None
Please Include:
• Three copies of plan sheets depicting connection and associated details.
• Connection permit application in triplicate with each copy having an original signature from City
Representative (P.W. Dir., Eng., Manager /Clerk).
• Application fee 1,000.00, of which $500.00 is non - refundable.
Signatur : Date: ®S�"30' i
Printed Name: Michael Johander
Questions may be addressed to Pete Owens, at 651- 602 -4535 or mail to: oete.owens(a),m etc. state. mn.us.
Rev. March 2012
Page 1 of 6
Metropolitan Council
Environmental Services
Basis for Fee
The connection permit application fee recovers administrative costs for time spent by MCES staff on a connection
permit request (reviewing, modifying, permitting, drawing, and inspecting). Since about half of MCES staff time is
spent administering a connection request before the actual connection is made, half of the fee is not refundable
regardless of whether or not the connection request is approved.
Please refer to MCES Waste Discharge Rules 301.1 A -F, pages 21 and 22:
htti): / /www.metrocouncil,orq/ environment/ IndustrialWaste /WasteDischargeRules pdf.
Important Information for Completing the Connection Application Form
1. No connection work shall occur until a permit has been issued by MCES. Before completing any forms and
paying the fee, call Pete Owens, 651- 602 -4535, for instructions and additional information.
2. Send the completed Connection Permit Application Form (pages 1 -6) to:
Accounts Receivable
Metropolitan Council
390 N. Robert Street
St. Paul, MN 55101 -1805
A copy of the Direct Connection Application Form should be accompanied by a $1,000.00 check. Completion of
the application form and payment of the fee does not guarantee approval of a connection. Call Pete Owens at
651- 602 -4535 with any questions about the application form or the required documentation.
3. MCES normally requires approximately 15 days to process a connection application. If approved, a fully
executed Connection Agreement must be in place prior to any excavation. Additional cost recovery fees may be
added if any unauthorized connection is made that requires additional staff time.
Questions may be addressed to Pete Owens at 651 - 602 -4535 or mailto :pete.owensnmm etc. state. mn.us ?subject= connection permits
For Internal Use Only:
Amount Received:
Date Application Received: Date Payment Received:
Rev. March 2012
Page 2 of 6
Metropolitan Council
Environmental Services
PERMIT NO.:
INTERCEPTOR:
APPLICATION FOR CONNECTION TO OR USE OF
METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES FACILITIES
This form and plans /drawings must be submitted in triplicate to:
Metropolitan Council, Accounts Receivable
390 N. Robert Street, St. Paul, MN 55101 -1805
(refer questions to Dan Frey, 651- 602 -4536)
The City of Shorewood hereby applies for a permit for connection to, or use of, Metropolitan Council Environmental
Services (MCES) facilities. By execution of this Application, the Applicant agrees to:
Provide such additional information as is requested by MCES in order to make a determination on
permit issuance.
2. Abide by the permit terms and conditions set forth below and all applicable state and local laws,
ordinances, rules and regulations.
3. Pay all applicable permit fees (i.e., Service Availability Charge and Industrial Strength Charge) in
accordance with MCES rules and regulations.
4. Reimburse MCES for any damages resulting to MCES facilities as a result of the connection to or
use of its facilities.
5. Indemnify and hold harmless MCES, its employees, agents, and contractors from and against all
claims, damages, losses and expenses, including but not limited to attorney's fees, arising out of or
resulting from the connection to, or use of, MCES facilities, provided that any such claim, damage,
loss or expense (1) is attributable to bodily injury, sickness, disease, or death or to injury to or
destruction of tangible property, including the loss of use resulting therefrom, and (2) is caused in
whole or in part by any negligent act or omission of the Applicant, its contractors, subcontractors, or
anyone directly or indirectly employed by any of them, regardless of whether or not it is caused in
part by MCES.
Construct the connection in accordance with applicable MCES standards.
At Applicant's own expense, Applicant will promptly make any repairs necessitated by the failure or
malfunction of the connection. MCES will inform Applicant of the necessity of such repair in writing.
Applicant will notify MCES at least 48 hours prior to making said repairs. Applicant further agrees
that if Applicant fails to make such repair within sixty (60) days of date of written notice by MCES to
Applicant of the necessity of such repair, MCES shall make such repair and bill Applicant for the full
cost of such repair. Applicant hereby agrees to promptly reimburse MCES for the full cost of any
repair made by MCES to remedy a failed or malfunctioning connection.
8. Applicant operates and maintains the connection.
9. Pertinent details of the connection are as follows (see next page):
Rev. February 2008
Page 3 of 6
Exact Location of Connection (i.e., with reference to street intersections, nearest maintenance access structures,
etc.): MH 7 -15 for MCES Interceptor 7017 located approximately 1,300 feet west of Eureka Road and Valleywood
Lane intersection.
Work to be Done by: June, 2014
Phone No.: 952 - 960 -7900
Type of Connection: Core -drill connection directly to MH 7 -15, MCES Connection Type B
Depth: 20 feet
If connection includes installation of a new on -line M.H., or adjustment to existing M.H. elevation, please complete page 5.
Approx. Date of Connection: November 1, 2013
Size of Connection Sewer: 4 -inch
Invert Elevation of Connection: 926.5
Invert Elevation of Existing Sewer: 924.3
Pipe Material: PVC SDR 26 or Schedule 40
(i.e., PVC, DIP, etc.)
Area Served in Acres: Residential 1 Commercial Industrial
Predicted Flow in Gallons Per Day: Initial 275 Design275
Characteristics of Discharge: Residential x Commercial Industrial
Unusual Characteristics of Above (Strength, Oils, Chemicals, Temperature, etc.)
None
This Application is hereby made this 14th day of October, 2013.
CITY OF Shorewood
(Signature of City Official)
PRINT NAME: Paul Hornbv. P.E.
TITLE: City Engineer
ADDRESS: 5755 Country Club Road, Shorewood, MN 55331
PHONE: 952-960-7900 FAX: 953-474-0128
Rev. February 2008
Page 4 of 6
INTERCEPTOR:
ADDRESS OF M.H. /FEATURE:
CONSTRUCTION YEAR:
DISTANCE TO NEXT UPSTREAM M.H. /FEATURE:
Please complete applicable information.
DOWNSTREAM:
Flow: Surface El.: Invert up: Invert down:
Surface Type: Blacktop ❑ Concrete ❑ Ground ❑ Wtr /Swmp ❑ Unknown ❑
Cover Type: Non - vented ❑ Vented ❑ 1 Center pick ❑ 2 -4 Holes ❑ 5 Holes ❑ 6 or More ❑ Seal tight ❑
Manufacturer & Model No.:
Cover: Diameter Thickness MH Type: PC El PP ❑ BB F] PIP ❑ MH Size:
Adjustable Rings: 2" ❑ 4" E] 6" ❑ risers Number of Rings:
M.H. Steps: Poly /Steel: Aluminum: Cast Iron: NONE:
Inlet Sewer
Size: Shape: Circular ❑ Arch ❑ Egg ❑ Elliptical ❑ Rectangular ❑ Horseshoe ❑
Type: Asbestos ❑ Brick /Block ❑ Brick /Sdstone ❑ Brick /Stone ❑ CIP ❑ CIPP ❑ Conc. /Unreinf. ❑
CMP ❑ DIP ❑ HDPE ❑ HDPE /DRLP ❑ HDPE /PB ❑ HDPE /SL ❑ PCCP ❑ PIP /Reinf. ❑ PIP/
Unreinf ❑ PVC ❑ PVC /CP ❑ PVC /CP /SL ❑ PVC /SL ❑ RCP ❑ RCP /Brick ❑ RCP /RSJOINT ❑
RPMP ❑ RTRP ❑ SJP ❑ Steel ❑ Stone ❑ Stone /Conc. /Brkinv ❑ VCP ❑ VCT ❑
Outlet Sewer
Size: Shape: Circular ❑ Arch ❑ Egg ❑ Elliptical ❑ Rectangular ❑ Horseshoe ❑
Type: Asbestos ❑ Brick /Block ❑ Brick /Sdstone ❑ Brick /Stone ❑ CIP ❑ CIPP ❑ Conc. /Unreinf. ❑
CMP ❑ DIP ❑ HDPE ❑ HDPE /DRLP ❑ HDPE /PB ❑ HDPE /SL ❑ PCCP ❑ PIP /Reinf. ❑ PIP/
Unreinf ❑ PVC ❑ PVC /CP ❑ PVC /CP /SL ❑ PVC /SL ❑ RCP ❑ RCP /Brick ❑ RCP /RSJOINT ❑
RPMP ❑ RTRP ❑ SJP ❑ Steel ❑ Stone ❑ Stone /Conc. /Brkinv ❑ VCP ❑ VCT ❑
Adjustment to existing M.H. casting elevation: Raise
General Comments:
Service /Lateral Information
Size: Type: Depth: Flow:
Please attach map showing M.H. location.
Page 5 of 6
Lower
Orientation to North:
Rev. February 2008
PERMIT NO.:
PERMIT
FOR CONNECTION TO OR USE OF
METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES FACILITIES
It has been determined that Applicant has adopted a comprehensive sewer plan, has submitted it to MCES as
required by law, and that the proposed connection to, or use of, MCES facilities conforms to the adopted
comprehensive plan or adopted revisions thereof.
Permission is hereby granted to Applicant for connection to, or use of, MCES facilities in accordance with the
description provided by Applicant. This permit is issued under the following terms and conditions:
1. The provisions of the Waste Discharge Rules for the Metropolitan Disposal System, Minn. Rules,
Chapter 5900, apply to activity carried out under this permit.
2. This permit does not replace permits required by the Minnesota Pollution Control Agency or the
necessity of securing other permits and fulfilling requirements of other governmental units.
3. MCES issuance of this permit does not constitute a certification that the project design and
construction proposed by Applicant meet engineering standards or local codes. Applicant remains
responsible for design and construction, including safety, for the project. Applicant's attention is
specifically directed to the confined space rules adopted by the Minnesota Department of Labor
and Industry, OSHA Regulations, Parts 5202.100 through 5205.1040 and 5207.0300.
4. The connection shall be constructed in accordance with MCES standards attached hereto
[PL(s) 1
5. This permit shall be null and void if the connection proposed by Applicant is not made within 90
days from the date of issuance, unless an extension is granted by MCES.
6. This permit is subject to modification or revocation and may be suspended at any time for failure to
comply with its terms.
7. Record Drawing information provided by MCES is not guaranteed accurate but is included as
information available to, and in use by, MCES.
8. Contractor shall take measurements before beginning construction to ensure that service
connections shall not cut into maintenance access structure joints or pipe barrel joints. Cutting into
joints will not be allowed.
9. Applicant is required to contact MCES 48 hours in advance of the initiation of the connection at
telephone number 651- 602 -8930. Failure to do so will require applicant to pay for all costs
associated with re- excavation, inspection, and restorative work.
This permit is hereby approved and issued this day of , 20
METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES
BY:
Assistant General Manager, Interceptor System
Page 6 of 6
Rev. February 2008
CITY OF SHOREWOOD
RESOLUTION NO. 13-
A RESOLUTION AUTHORIZING APPLICATION FOR CONNECTION TO
METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES FACILITIES
WHEREAS, the City of Shorewood (City) has been petitioned to apply for connection to
the Metropolitan Council Environmental Services (MCES) facilities for a single family residential
sanitary sewer service; and
WHEREAS, the MCES requires the City to apply for connection to their facilities for
sanitary sewer service connection to their wastewater collection system; and
WHEREAS, the application is an agreement with terms to reimburse MCES for damages,
indemnify and hold harmless the MCES, constrict the connection in accordance with applicable
MCES standards, and make repairs necessitated by the connection; and
WHEREAS, the application fees will be paid by the petitioner directly to the MCES upon
application for the connection to their facilities; and
WHEREAS, the petitioner will cause to be constricted the sanitary sewer connection at
his /her own expense, under the requirements of the City and the MCES; and
WHEREAS, the petition is made by Michael Johander for property identified as P.I.D.
3211723120003 located on Valleywood Lane, City of Shorewood, Hennepin County, Minnesota.
NOW, THEREFORE BE IT RESOLVED that the City of Shorewood City Council
hereby authorizes the City Engineer to execute the Application for Connection to the
Metropolitan Council Environmental Services (MCES) Facilities on behalf of the City.
ADOPTED by the City Council of the City of Shorewood this 14th day of October, 2013.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
#9C
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Petition for Local Improvement — Connection to City Water System
Meeting Date: October 14, 2013
Prepared by: Paul Nornby
Reviewed by:
Attachments: Petition for Local Improvement; Resolution Accepting Petition and Authorizing a
Residential Connection to the City Water Distribution System
Background: The City received a petition from a residential property owner located on Edgewood Road,
near Noble Road. The petition is a request to connect and extend a water service to a new house under
construction at 27010 Edgewood Road.
Upon acceptance of the petition, and approval of the request, City staff will request a contractor quote,
and if acceptable, retain the contractor to extend a water service to the right of way of the petitioned
property.
City staff will perform observation of the water service extension and connection during construction.
Financial or Budget Considerations: The Applicant will be responsible for payment to the City the
watermain connection fee (currently $10,000) and any construction costs incurred by the City that
exceed the connection fee amount. The Resolution does provide a statement that the petitioner can
withdraw their request if the cost to extend water service to the property is not acceptable. The City
will not proceed with extension of the water service until the petitioner notifies staff in writing that the
construction quote is acceptable.
Options:
1. Approve the Resolution Accepting the Petition and Authorizing a Residential Connection to the
City Water Distribution System
2. Take no Action at this time
Recommendation / Action Requested: Staff recommends approval the Resolution Accepting the
Petition and Authorizing a Residential Connection to the City Water Distribution System.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
PETITION FOR LOCAL IMPROVEMENT
City of Shorewood October 14, 2013
State of Minnesota
To the City Council of Shorewood, Minnesota:
WE THE UNDERSIGNED OWNERS of the real property described as:
PID: 2911723330016; 27010 Edgewood Rd, Shorewood, MN 55331
hearby petition, pursuant to Minnesota Statutes, Chapter 429, for the following public
improvements:
Extension of City water service to 27010 Edgewood Road
EACH OWNER FURTHER AGREES, in consideration of the City action at our request
to cause construction of the above - described improvement, to pay such sums as may be
determined by the City to be a fair and reasonable apportionment of the costs of said
improvement.
OWNER EXPRESSLY WAIVES OBJECTION to any irregularity with regard to the
making of the improvement or assessment of the cost thereof-, waives any claim that the amount
thereof levied against owner's property is excessive; and waives all rights of appeal in the courts.
Date Signature of Owner
I,Oil, /_o r s
2. '1g13�2�
Print Name of Owner Description of Property
Matthew & Margaret Cronin Residential Parcel
Examined, checked, and found to be in proper form and to be signed by the owners of the
above - stated quantity of property by the making of the improvement petitioned for.
City Clerk
CITY OF SHOREWOOD
RESOLUTION NO. 13-
A RESOLUTION ACCEPTING PETITION AND AUTHORIZING A RESIDENTIAL
CONNECTION TO THE CITY WATER DISTRIBUTION SYSTEM
WHEREAS, the City of Shorewood (City) has been petitioned for a single family
residential water service extension and connection to the City water distribution; and
WHEREAS, the petition is made by Matthew and Margaret Cronin for property
identified as P.I.D. 2911723330016, and address 27010 Edgewood Road, City of Shorewood,
Hennepin County, Minnesota.
WHEREAS, the City will contract with a local contractor to extend watermain and /or
service to the right of way of the petitioner property as necessitated by the petition; and
WHEREAS, the petitioner will reimburse the City for all costs incurred by the City to
extend the water service to the right of way of the subject property; and
WHEREAS, the City connection fee for connection to the water system is $10,000; and
WHEREAS, the petitioner shall pay the City the connection fee and will reimburse the
City for all costs incurred exceeding the connection fee to extend water service; and
WHEREAS, the City will provide a quote to constrict the water service extension to the
petitioner and the petitioner will have the option to request the City accept the quote and
constrict the water service or to withdraw the petition for connection to the water system.
NOW, THEREFORE BE IT RESOLVED that the City of Shorewood City Council
hereby receives the petition and approves the connection to the water distribution system. The
City Engineer and Public Works Director are authorized to obtain contractor quotes and to
constrict the water service to serve the petitioned property.
ADOPTED by the City Council of the City of Shorewood this 14th day of October, 2013.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
I M
Q City of Shorewood Council Meeting Item
1.3 W-0
MEETING TYPE
Regular Meeting
Title / Subject: Lake Minnetonka Communications Commission (LMCC) 2014 Budget and Proposed
Amendments to the JPA
Meeting Date: October 14, 2013
Prepared by: Bill Joynes
Reviewed by: Jean Panchyshyn
Attachment: LMCC Memo, City of Excelsior correspondence to LMCC, Resolutions (2); Draft memo to
LMCC
Background: The Lake Minnetonka Communications Commission (LMCC) has provided the attached
proposed budget for 2014, as well as the proposed amendments to the JPA.
The LMCC Board has recommended that the member cities approve the 2014 budget and amendments
to the Joint and Cooperative Agreement as provided. They are requesting approval by the end of
October.
A copy of the correspondence from the City of Excelsior to the LMCC is provided for Council's
information. Should Council wish to send a similar letter to the LMCC, it may direct staff to send similar
correspondence.
The following are provided for Council's consideration:
1. A Resolution Approving Amendments to the Lake Minnetonka Communications Commission
Joint Powers Agreement
A Resolution Approving the Proposed 2014 LMCC Budget
City of Excelsior's letter to the LMCC
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient and visionary leadership. Page 1
407.1 SUNSET DRIVE ® BOX 385 p SPRING PARK, MN 55384-0385 952.471 .7125 ® FAX 952 471 9151 imcc0Ifntc4, or
a
1 -.- M
September 27, 2013
RE: Approval of LMCC 2014 Budget and Proposed Amendments to the 'A '
DEEPHAVEN
Dear Mayor and Council Members:
EXCELSIOR
The Lake Minnetonka Communications Commission (LMCC) passed the enclosed
GREENWOOD budget for 2014, at the Special Full LMCC Commission Meeting on September 24,
2013.
INDEPENDENCE This budget is not fended with tax dollars, but rather a cable company franchise fee paid
annually to the LMCC. We are also receiving a PEG (public, educational, governmental)
LONG LAKE
access fee. This year included in the budget are two contingency items. There has been
some discussion about cities who have or are considering withdrawing from the LMCC:
LORETTO
Some of these cities have proposed interest in continuing to contract for services from
the LMCC. Due to the uncertainty of this proposition, included in the budget is a
MAPLE PLAIN"
:contingency amount of $257,000. This arnount "is an estimated amount that cities could
potentially contract for services based on four cities' current fees. 'It is understood in the
MEDINA
commission's approval of the budget that these funds would not be spent unless the
money was received for contracted services. It would not be spent on other services.
The second contingency comes from the existing fund balance and would cover the cost
MINNETONKA '
BEACH
-
that would be incurred with the reduction of staff in terms of severance or unemployment
compensation. This was set at $100,000.
MINNETRISTA
Also included in this packet are two proposed amendments to the JPA. Included is a
ORONO
redlined document showing proposed amendments to the Joint and Cooperative
Agreement forming the LMCC. Also included is a clean copy of the agreement with the
amendments incorporated. At the Special Full Commission Meeting on September 24,
ST. BoNIPAdus
the commission recommended that the member cities approve the amendments. Member
cities that approve these amendments should sign and date the clean version of the
SHOREWOOD
agreement and return it to me. The amendments will be effective if and when all
member cities approve and return the executed copy to the LMCC;'
SPRING PARK
Regarding the budget, I am submitting the budget to all city members of the LMCC for
TONIA BAY
review and approval according to our Joint Powers Agreement. Please send me the
minutes or resolution of your actions regarding the LMCC Budget as we keep a record of
VICTORIA
approval on file at the LMCC Offices.
If you would like me to attend your council meeting to answer any questions please let
WOODLAND
me know the date and time of the meeting or the time I would be placed on the agenda.
The LMCC needs approval of the majority of the cities to proceed with the proposed
budget. We would appreciate your approval at your October Council meeting.
Thank you for continued support and use of the television facilities and your
participation in your programming of city council meetings, Tonka Report, with your
city events, with any election coverage of candidates and other city related programs.
Sincerely,
LAKE MINNETONKA COMMUNICATIONS COMMISSION
Sally Koeriecke
Executive Director
Enclosures
Lake Minnetonka Communications Commissions
2014 Proposed Budget
6.17.2013 draft Revised
Approved by Franchise
Studio
Total
Full Commission Administration
Capital
All Funds
9.24.2013
Revenues
Revenue Contingency from contracted services
257,000
Franchise Fees 64,639
249,100
313,739
PEG Fees
79,398
79,398
Mound Usage Fees
49,816
49,816
Studio Rental Dub Fees
2,000
2,000
Interest
1,500
1,500
Insurance Refund
500
500
Projected Total Revenue 64,639
382,314
703,953
Expenses
Projected Fr.Exp /S.Salaries 48952 252,233 301,185
Projected Total Studio Capital Expenses 93,815
Principal Mortgage Payments 0
Communications Education and Assessment 0
Franchise Renewal Consulting 0
Franchise Fee Audit 0
Total 395,000
Capital Equipment Budget
Proposed 2014 Capital Equipment Proposal 51000
Projeced Total Expenses 400,000
Contingency Expenditure funds only spent if collected
from non - member cities contracting for services
Amount derived from current fees from
Orono, Medina, Minnetrista, Victoria 257,000
Fund Balance
Projected 2014 Fund Bal.
Projected 2014 Revenues
Total Fund Balance
Projected Total Expenses
Projected Remaining FB
Allocated contingency
376,208
446,953
823,161
400,000
423,161
100,000 for reduction of staff
323,161
Lake Minnetonka Communications Commission
2014 Proposed Budget
6.17.2013 draft
Franchise Administration
Expenses
Personal Services
101 Salaried Part -time
103 Salaried Part-time
1.21 Pera Cont.
122 FICA Cont.
131 Health Insurance
151. Workers Comp. Insurance
Total Personal Services
5u lies
200 Office Supplies
210 Special Events/Meetings
220 Repair & Maint. Supplies
225 Studio Expendables
Total Supplies
Professional Services
301 Accounting[AuditFees
302 Access Contractors
304 Legal Fees
314 Payroll. Services
318 Janitorial Services
319 Security Services
325 Computer /Consulting
326 Training
Total Professional Services
305 Franchise Renewal Legal
Other Services and Charges
309 Copier Expense
321 Telephone /Communications
322 Postage
331 Travel School & Conference
332 Mileage
350 Printing and Publishing
360 Insurance
380 Utilities
384 Refuse & Recycling Collection
395 Bank Finance fee
401 Contracted Building Repair
404 Maim. Repair Equip.
413 Equipment Rental
433 Dues & Subscriptions
438 Property Taxes
439 Contingency
440 Advertising
441 Van Operation
442 Webstreaming/Broadband
443 Licenses
Total Other Charges
Interest / Capital
411 mortage interest
412 mortage interest
599 Building Improvements
Total Interest / Capital
Total Expenditures
2012
2012
2013 .
013
20
3
2014
Adopted
Actual
Proposed
6 Mo.
Proj
Project
d
Proposed
49,019
49,479
50,224
24,509
49,0
9
25,112
33,825
23,050
33,825
11,324
23,3
12
12,066
6,012
6,790
6,393
3,700
7,4
500
6,970
8,315
7,500
5
00
7,5
2,305
15,500
14,981
15,700
8,500
15,$
0
3,000
775
1,684
1,684
684
16
4
842
112,101
104,299
115,326
55
217
104,475
43,825
1,500
1,821
1,500
750
1,5)0
100
525
548
525
263
5
Z5
0
200
63
300
100
2
0
0
0
0
0
0
0
0
2,225
2,432
2,325
1
113
2,215
100
7,000
2,070
7,000
4
000
7,0)0
1,000
0
0
0
0
0
0
10,000
5,721
10,000
4
478
9,0)0
1,000
800
555
800
360
750
300
1,200
724
1,200
628
1,2)0
100
470
402
470
200
470
170
1,250
851
1.,250
340
1,2
0
100
400
875
400
200
4
0
0
21,120
11,198
21,120
10,206
20,070
2,670
7,848
3,300
3,235
1,848
1;
32
3,3)0
300
1,100
1,250
1,100
550
1,1)0
100
1,300
1,172
1,300
360
1,1)0
100
8,500
8,625
7,500
2f70
8,5)0
35
680
185
500
42
6
0
100
1,500
440
1,500
28
1,4)0
1.00
2,000
2,800
2,200
00
2,010
1.,227
4,700
2,555
3,700
2,350
4,7)0
100
500
848
500
250
5
0
50
20
20
50
20
0
20
2,000
1,096
2,000
109
1,5)0
200
400
1,545
2,000
1,200
2,0)0
25
200
31
300
50
3
0
0
2,000
575
2,000
1,
98
1,5)0
0
0
0
0
0
0
0
3,000
1,637
3,000
1,
00
3,0)0
0
400
0
400
0
4
0
0
0
0
0
0
0
0
0
-832
0
0
0
0
250
106
250
0
I
0
0
31,850
25,288
303148
13,
59
32,1
0
2,357
3,050
0
0
0
1,5
0
0
0
689
0
0
0
0
5,000
0
4,000
2,
00
5,
0
0
8,050
689
4,000
2,
00
61
0
175,346
151,754
172,919
82,
95
TO
165,
0
48,952
Lake Minnetonka Communications Commission
2014 Proposed Budget
6.17.2013 draft
Access Studio Operating'
2012 20I2 2013 2013 r 2 J3 2014
Personal Services
101 Salaried Full-time
206,742
191,526
209,843
88,92
206,-,42
38,(00
215,950
0
103 Hourly Part-time
42,904
36,614
15,842
40,600
17,981
16,248
8,
58
17,-,16
10,205
121 Pera Cont.
14,860
16,900
17,815
19,158
11,
86
15,(23
13,388
122 PICA Cont.
27,000
25,508
26,490
14,
04
27,(00
10,500
131 Health Insurance
151 Workers Comp.lnsur
1,000
2,190
2,190
316,262
2
142,078
90
2190
306,6
1
2190
252,233
Total PersonalServic
309,406
289,495
Access Studio Capital
1p ies
200 OffrceSupplies
1,500
1,822
1,800
60
10
1,
1,
00
00
1,500
210 SpecialEvents/Meetu
1,200
882
63
1,200
600
0
00
.500
1000
220 Repair & Maim.
400
2,750
4 098
3,000
1,
00
2,
50
4,000
225 Studio Expendables es
5,850
6,865
6,300
2,7
0
5,8
0
7,000
Total Supplies
Professional Services
7,000
12,424
7 =000
2,
00
7,
00
10,000
301 Acct. Fees
26,000
25,988
26,000
9,82
26,
00
16,802
302 Access Contractors
3,000
2,636
3,000
1
64
3,
00
9,000
304 Legal Fees
1,500
1,297
1,600
.42
1,
00
1,300
314 Payroll Services
2'575
1,689
2 575
1,
66
2,
00
2,289
318 janitorial Services
470
403
470
00
70
634
319 Security Services
4,000
1,988
3,000
98
3,
00
3,000
32 5 ComputerlConsul ng
5 ComPut
600
875
800
1
00
1
00
500
32
Total Professional Sol
45,145
47,300
44,445
17,8
2
45,1
0
43,525
305 Franchise Renewal Legal
1,549
Other Services and Charges
3,250
3,235
1,848
1,
g4
3,
50
3,710
309 Copier Expense
2,550
2,916
2,700
1,
90
2,
50
3,300
321 Telephone /Communic
1,250
1,172
1,350
60
1,150
1,450
322 Postage
331 Travel School & Con:
4,770
2,503
4,500
1,
00
00
4,
1,
70
00
500
900
332 Mileage
1,100
1,600
926
440
900
1,200
'
S0
1,
00
400
350 Printing and Publisha
4,500
6,533
4,700
4,00
4,
00
4,700
360 Insurance
1,000
5,961
8,500
3,
79
8,
00
9,500
380 U li es
384 Refuse & Recycling C
575
848
600
253
75
0
9000
395 Bank Finance Fee
0
1,750
0
1,096
D
1,800
10
66
1,150
2,000
401 Contracted Building F
1, 545
3,000
1,114
2,
00
3,500
404 Maint. Repair Equip.
2,000
31
300
0
00
30
413 Equipment Rental
100
2,100
1,459
2,000
1,
340
1,
000
433 Dues & Subscriptions
0
0
0
438 Property Taxes
0
2,000
3,912
2,000
00
2,
00
0
439 Contingency
3,000
770
1,500
96
1,
00
50
440 Advertising
2,000
1,251
2,000
92
2,
00
2,000
441 Van Operation
442 Webstreaming/Broadl
8,000
11,855
11,000
5,
18
10,
00
10,000
350
443 Licenses
700
42,245
319
46,772
350
50,248
24,1
1 000
6
49,445
43,290
Total Other Charges
Interest/ Capital
9,500
2,064
O
2
6
, 56
7,
00
0
411 Mortgage interest
0
0
0
412 Mortgage interest Expense
1.0,000
5,000
2,5
0
7,0
0
0
599 Building lmprovemen
Total Interest /Capita
19,500
2,064
5,000
5,1
6
14,5
0
Total Expenditares
422,146
394,045
422,255
191,92
421
36
346,048
LAKE MINNETONKA COMMUNICATIONS COMMISSION
2014 Proposed Budget Notes to Budget Committee on Proposed Changes
1. Streaming and agenda parsing are left in the budgeted services as these services are what city officials have
deemed as important to them.
2. Due to staff cuts there will be some reorganizing of duties which could potentially lead to a much reduced
number of educational and staff produced programs for the cities.
3. Van operation was left in the budget because our needs assessment supported it.
If the van becomes inoperable we have nothing in capital or contingency to cover replacement.
4. The franchise budget was cut by over $100,000.
5. Executive Director salary and hours were cut by 50 %. The Executive Director would participate in the
PERA program currently offered through PERA called "Phased Retirement".
6. For the last 5 or 6 years Abdo, Eich and Meyers have completed our audits. We have had successful audits.
Approximated Cuts to LMCC Budget:
cuts
1. Cut capital budget to minimal replacement costs of peripherals. $55,000
2. Eliminated all membership and dues for MACTA, NATOA and Chambers of
Commerce.
3. Cut conference fees for commissioners and staff to a minimum.
4. Cut contracted videotaping to those cities who may drop out
5. Cut contingency line item
6. Cut portion Health Insurance, eliminated Health Savings
7. Cut part time staff budget for studio. Reorganize duties of fall time.
8. Cut building improvements
10. Cut PERA
11. Cut FICA
12. Communications And Assessment
13. Franchise Renewal Consulting
14. Franchise Fee Audit
15. Numerous line item cuts (printing, mileage, building repair, advert. etc.)
Cost saving measures:
4000
8540
9198
5000
25,212
40,600
14,000
14,157
9018
10,000
20,000
7,000
14,000
The LMCC would reduce the number of hours of operation to close at 7 PM and would not be open on
Saturdays. Currently we are open until 10 PM on weekdays and 2 PM on Saturdays. This should cut our utility
expenses.
Some line item expenses in franchise were transferred to studio. Many of the bills will still be relevant even if
the franchise budget is reduced. Many of the line items were split 50150 on past budgets but the studio
operations take up a much greater portion of the building and those costs will remain.
AS AMENDED (1989, 1997, 2007, 2013)
The parties to this agreement are governmental units of the State of
Minnesota. This agreement is made pursuant to Minn. Stat. §§ 238.08 and 471.59.
I.
The general purpose of this agreement is to establish an organization to
study, prepare, adopt, grant, administer and enforce a single non - exclusive cable
communications franchise and establish rates thereunder, in member cities in the
Lake Minnetonka Suburban communities of Hennepin County, Minnesota, and to
advise and provide recommendations to the member cities regarding
communications matters which may affect the member cities. h1 order to carry out
the purpose of this agreement, the parties shall appoint a commission which shall
be representative of all members.
II.
�L
The organization created by this agreement shall be known as the "Lake
Minnetonka Communications Commission" (hereinafter "Commission ").
III.
DEFINITIONS
For purposes of this agreement, the terms defined in this article shall have
the meanings given to them.
Section I. "Commission" means the organization created pursuant to this
agreement.
Section II. "Director" means the person appointed by a member City
Council to be its representative on the Commission.
432488v12 R1V IX115 -1
Section 3. "Member" means a city which enters into this agreement and is,
at the time involved, a member in good standing.
Section 4. Other Definitions. Definitions of other words, terms, and
phrases contained in the rules of the Minnesota Cable Communications Board
(hereafter "MCCB ") and the Federal Communications Commission (hereafter
"FCC ") are incorporated herein as though fully set forth.
IV.
MEMBERS
Section 1. The cities eligible to enter this agreement are the following
Minnesota cities: Deephaven, Excelsior, Greenwood, Minnetonka Beach,
Minnetrista, Orono, Shorewood, Spring Park, Tonka Bay, Woodland, Medina, St.
Bonifacius, Long Lake, Victoria, Independence, Loretto and Maple Plain,
Minnesota.
Section 2. Any municipality desiring to become a member shall execute a
copy of this agreement and conform to all requirements herein.
Section 3. The initial members shall be those municipalities who become
members on or before September 1, 1982. .
Section 4. Any other municipalities desiring to become members after
September 1, 1982, may be admitted by an affirmative vote of two- thirds (2/3) of
the eligible votes of the Commission. The Commission may, by resolution, impose
conditions upon the admission of additional members.
V.
DIRECTORS
Section 1. Qualification /Appointment. The City Council of each
member shall be entitled to appoint two directors, at least one of whom shall be a
member of that council and the other a qualified voter residing within that city.
The City Council of each member shall be entitled to appoint at least one alternate
director. When the council of a member appoints its first two directors, it shall
give notice of their appointments to the City Administrator of the City of Tonka
432488v12 RJV LK115 -1 2
Bay. Notice of a successor director shall be given to the Secretary of the
Commission. That notice shall include the name and mailing address of the
appointee which shall be deemed to be the official name and address of that
appointee for the purpose of giving any notice required under this agreement.
Section 2. Term. Each director shall serve for a term of one year. All
terms shall begin as of the effective date of this agreement. A director shall serve
at the pleasure of his or her city council, and a director may be removed at any
time by that city council.
Section 3. Voting. Each director shall have one vote for each 1,000
dwelling units or fraction thereof in the municipality represented by the director as
recorded in the most recent records of the Metropolitan Council; provided,
however, that each director shall have at least one vote and no director shall have
more than four votes. Prior to December 31 of each year, the Secretary of the
Commission shall determine the number of dwelling units in each member in
accordance with this section and certify the results to the Chair. There shall be no
voting by proxy, but all votes must be cast in person at Commission meetings by
the director or his or her alternate. A director shall not be eligible to vote on behalf
of his or her city during the time that it is in default on any contribution or payment
to the Commission. During the existence of such default, the vote or votes of such
member shall not be counted for the purposes of this agreement.
Section 4. Compensation. Directors shall serve without compensation
from the Commission, but this shall not prevent a member from compensating its
directors if compensation by that member is otherwise authorized by law.
Section 5. Vacancies. A vacancy in the office of director shall exist for
any of the reasons set forth in Minnesota Statues S351.02, or upon revocation of a
director's appointment by a member duly filed with the Commission. The city
council of each member shall fill for the unexpired portion of the Term of said
director any vacancy in the directors appointed or to be appointed by it. A
suspected vacancy or directors failure to attend three consecutive meetings shall be
432488v12 RJV LK115 -1 3
reported by the Secretary of the Commission to the appointing city council for
action in replacing its directors.
M
OFFICERS
Section 1. Number/Election. The officers of the Commission shall
consist of a Chair, a Vice Chair, a Treasurer, and a Secretary all of whom shall be
elected at the first meeting of the Commission and at the annual meeting of the
Commission held in July of each year. New officers shall take office at the
adjournment of the annual meeting of the Commission at which they are elected.
Officers shall serve one year terms and may serve up to two consecutive terns in
the same office.
Section 2. ChairNice Chair. The Chair shall preside at all meetings of
the Commission and shall perform all duties incident to the office of Chair, and
such other duties as may be prescribed by the Commission. The Vice Chair shall
act as Chair in the absence of the Chair.
Section 3. Secretary. The Secretary shall be responsible for keeping a.
record of all the proceedings of the Commission and giving notice of the meetings.
Section 4. Treasurer. The Treasurer shall have custody of the
Commission's funds, pay its bills, keep its financial records and generally conduct
its financial affairs. The Commission shall have the right to appoint a Deputy
Treasurer. All check drawn upon the Commission's bank account shall require the
signatures of the Treasurer or Deputy Treasurer and the Chair or Vice Chair. The
Commission's financial books and records shall be audited on or before June 1 of
each year, or at such other time as the Commission may direct, by an independent
auditor designated and approved by the Commission. The Commission may
require the Treasurer to post a fidelity bond or other insurance against loss of
Commission funds in an amount approved by the Commission, at the expense of
the Commission.
432488v12 RJV LK115 -1 4
Section 5. Executive Committee. There shall be an Executive Committee
which shall consist of the four officers and three other directors elected by the
Commission. To the extent determined by resolution of the Commission or by-
law, the Executive Committee shall have the authority of the Commission in the
management of the business of the Commission. The Executive Committee shall
act only in the interval between meetings of the Commission and at all times is
subject to the control and direction of the Commission. The Executive Committee
shall meet at the call of the Chair or upon the call of any other three members of
the Executive Committee. The date and place of the meeting shall be fixed by the
person(s) calling it. At least forty -eight hours advance written notice of that
meeting shall be given to all members of the Executive Committee by the person
calling that meeting; however, notice may be waived by any or all members who
actually attend the meeting or who give written waiver of such notice for a
specified meeting.
VII.
EFFECTIVE DATE MEETINGS
Section 1. This agreement is effective on the date when executive
agreements and authorizing resolutions of ten (10) of the municipalities named in
Article V, Section 1 have been filed as provided in this Article.
Section 2. Within thirty (30) days after the effective date of this
agreement, the Mayor of Tonlca Bay, Minnesota shall call the first meeting of the
Commission which shall be held no later than fifteen (15) days after such call.
Section 3. The first meeting of the Commission shall be its organizational
meeting. At the organizational meeting, the Commission shall select from among
the directors a chair, a vice - chair, a secretary and a treasurer, and may appoint any
consultants or other staff to coordinate the activities of the Commission and to
draft any necessary Commission documents.
Section 4. At the organizational meeting, or as soon thereafter as it may
reasonably be done, the Commission shall adopt by -laws governing its procedures
432488v12 RN L 115 -1 5
including the time, place, notice for and frequency of its regular meetings,
procedure for calling special meetings, and such other matters as are required by
this agreement. The Commission may amend the by -laws from time to time.
Section 5. Voting /Quorum. No business shall be performed unless a
majority of the votes of the directors present and voting at a Commission meeting
vote in the affirmative, or unless a majority of the Executive Committee vote in the
affirmative at a meeting. The presence of commissioners from a majority of
member cities shall constitute a quorum of the Commission and a majority of those
appointed shall constitute a quorum for a meeting of the Executive Committee, but
a smaller number may adjourn from time to time.
VIII.
The powers, rights and duties of the Commission shall include those set
forth in the Article.
Section 1. Franchising Authority. It shall act as the cable
communications franchising authority for the members to this agreement.
Section 2. Grant of Franchise. It shall prepare, adopt and grant a cable
communications franchise pursuant to the Minnesota Cable Communications Act,
Minn. Stat. Ch. 238,1 the rules of the MCCB and the FCC, and according to the
following procedure:
a. Needs Assessment Report. It shall compile, make publicly
available and approve a summary of the Needs Assessment Reports from member
municipalities.
b. Request for Proposals. It shall prepare and adopt in a public
hearing and perform all other acts incident to the issuance of a Request for
Proposals. The adoption of the Request shall be by an affirmative vote of not less
than twenty (20) directors of the Commission representing not less than ten (10)
members.
432488v12 RJV LK115 -1 6
C. Designation of Company by Resolution. After receipt and
review of all proposals submitted to the Commission by cable communications
companies, it shall select at a public hearing by resolution one cable
communications company to which it may grant a franchise. The adoption of this
resolution shall be by an affirmative vote of not less than twenty (20) directors of
the Commission representing not less than ten (10) members.
d. Adoption of Franchise Ordinance. It shall prepare and adopt
an authorization Imown hereafter as a "franchise ordinance" and, by that franchise
ordinance, grant to one cable communications company a non - exclusive franchise
to construct, operate, maintain or manage a cable communications system
encompassing all of the territory of the members to this agreement. The adoption
of the franchise ordinance and the grant of the franchise shall be by an affirmative
vote of not less than twenty (20) directors of the Commission representing not less
than ten (10) members; provided, however, that the franchising process shall cease
if the cable communications company which was selected by resolution in
accordance with paragraph c above is not granted the franchise by ordinance
approved by a vote in accordance with this paragraph, the Commission shall
promptly recommence the franchising process at any stage determined by
Commission.
e. Public Hearing. It shall hold at least one public hearing before
it adopts a franchise ordinance. At least ten (10) days prior to that public hearing,
it shall publish in all official newspapers of the members a notice of that hearing
The franchise ordinance adopted by the Commission shall be signed by the Chair
and attested by the Secretary.
f Publication /Effective Date The franchise ordinance shall be
published within fifteen (15) days after adoption by the Commission in the official
newspaper of the members. The franchise ordinance shall take effect thirty (30)
days after the last date of its publication, or at such later date as fixed therein,
unless four (4) or more members withdraw under paragraph g below, in which case
432488v12 RJV LK115 -1 7
the franchise ordinance shall not become effective. The franchise ordinance may
incorporate by reference, without publication in full, (1) a statute of Minnesota, (ii)
a rule of the MCCB or the FCC, and (iii) the "Proposals for Franchise" and other
offers and representations submitted by the cable communications company to
whom the franchise is granted.
VIM
MIN. NO-` --------- --- It_ I I
iS
g. h- Amendment. The Commission may review and amend the
franchise ordinance in accordance with the procedures set forth in this agreement
and the rules of the MCCB and FCC upon the affirmative vote of not less than
two - thirds (2/3) of the votes of the directors present and voting representing not
less than ten (10) members. The Commission shall hold at least one public hearing
before it amends a franchise ordinance or establishes rates therein. At least ten
(10) days prior to that public hearing, it shall publish in the official newspapers of
the members a notice of that public hearing. An amendment to the franchise
ordinance shall be signed by the Chair and attested by the Secretary. An
amendment to the franchise ordinance shall be published in the official newspaper
of the members within fifteen (15) days after adoption by the Commission, and any
amendment shall take effect upon publication or at such later date as is fixed
therein.
Section 3. Administration /Enforcement. It shall administer and enforce
the cable communications franchise ordinance; provided that the franchise
43248802 RJV LK715 -1 8
C
MIN. NO-` --------- --- It_ I I
iS
g. h- Amendment. The Commission may review and amend the
franchise ordinance in accordance with the procedures set forth in this agreement
and the rules of the MCCB and FCC upon the affirmative vote of not less than
two - thirds (2/3) of the votes of the directors present and voting representing not
less than ten (10) members. The Commission shall hold at least one public hearing
before it amends a franchise ordinance or establishes rates therein. At least ten
(10) days prior to that public hearing, it shall publish in the official newspapers of
the members a notice of that public hearing. An amendment to the franchise
ordinance shall be signed by the Chair and attested by the Secretary. An
amendment to the franchise ordinance shall be published in the official newspaper
of the members within fifteen (15) days after adoption by the Commission, and any
amendment shall take effect upon publication or at such later date as is fixed
therein.
Section 3. Administration /Enforcement. It shall administer and enforce
the cable communications franchise ordinance; provided that the franchise
43248802 RJV LK715 -1 8
ordinance may permit the enforcement and administration of certain of its
provisions by members to this agreement, for which services the Commission may
pay or reimburse its member.
Section A. Rates. It shall establish rates charged subscribers by the cable
communications company.
Section 5. Lobbying. It may submit written comments on rules,
regulations or legislation regarding cable communications proposed by or pending
before
the MCCB, the FCC, the Minnesota Legislature,
or Congress, or
it may
direct
its representatives to appear and testify on cable
communications
before
these governmental bodies.
Section 6. Advisory Authority: Investigation and Recommendations. It may
investigate such matters or concerns regarding communications and /or the
regulation of communications services or the use of rights -of -way within the
member cities to provide such services which affect the member cities, and provide
advice and recommendations relating thereto. The expense of making such
investigations and providing any such advice and recommendations shall be borne
by the Commission, or the relevant communications provider, to the extent
provided by law.
Section 7. Gifts /Grants. It may accept gifts, apply for and use grants and
may enter into agreements required in connection therewith and it may hold, use
and dispose of money or property received as a gift or grant in accordance with the
terms hereof
Section 8. Contracts. It may enter into any contracts deemed necessary
by the Commission to carry out its powers and duties, subject to the provisions of
this agreement. Contracts shall be let and purchases shall be made in accordance
with the legal requirements applicable to contracts and purchases by Minnesota
statutory cities. It may not purchase real estate without the prior approval of at
least two- thirds (2/3) of its members.
432488212 RN LK115 -1 9
Section 9. Advisory Bodies. It may appoint advisory bodies to make
recommendations to it on communications matters.
Section 10. Consultants. It may act or cause others to act in any manner
regarding (i) the study of cable communications, (ii) the preparation of a franchise
ordinance and other documents required to grant such a franchise, (iii) the
evaluation of proposals, (iv) the administration and enforcement of a cable
communications franchise, and (v) the establishment of rates thereunder.
Section 11. Other Actions. It shall take such action as it deems necessary
and appropriate to accomplish the general purposes of the Commission and it may
exercise any other power necessary and incidental to the implementation of its
powers and duties.
Section 12. Amendments and Agreement. It shall recommend for
enactment by its members amendments to this agreement which will facilitate the
administration and enforcement of the franchise granted by it, and the
establishment of rates thereunder.
Section 13. Members Building Codes. Nothing in this agreement or in the
franchise ordinance adopted by the Commission shall be deemed to waive the
requirements in each member's codes and ordinances regarding zoning, building or
construction permits, fees or manner of construction.
Section 1. Contributions 1982. For the remainder of the calendar year
1982, the financial contributions of the parties in support of the Commission shall
be $800 for each allocated vote of each director representing said members on the
Commission (eg. Excelsior - 2 votes times two (2) directors equals four (4) times
$800, or $3,2000 initial contribution). In the event a franchise is granted by the
Commission, the financial contributions of the member municipalities up to the
date of the grant of the franchise, as well as all other reasonable expenses incurred
by the member municipalities in the cable television franchising process, shall be
432488v12 RJV LK115 -1 10
recovered and paid to the member municipalities from the acceptance fee of the
franchise grantee. The 1982 . contribution by the members shall be the maximum
contribution and no further contributions are to come from the members without
approval by each member.
Section 2. Contributions: Subsequent Years. Contributions for the year
1983 and subsequent years sufficient to satisfy the final budget of the Commission
shall be established in relation to the allocated votes of each member and shall
come from the franchise fees or from Grantee as an acceptance fee or as an
advance on the franchise fees.
Section 3. Annual Budget Process. A proposed budget the ensuing
calendar year shall be formulated by the Commission on or before August 31 of
each year and the final adoption of a budget for the ensuing calendar year shall be
made by the Commission by September 30. Within fifteen (15) days after final
adoption, the Commission Secretary shall send the budget to each member for
review and approval. That budget shall be effective unless rejected by a majority
of the members within 45 days after its receipt by them. If the budget is not timely
approved by a majority of the members, the Commission shall promptly adopt a
revised budget and shall submit it to each member for review and approval. The
Commission budget shall be fimded only from monies collected from Grantee as
application fees, or funds charged to Grantee as advances on franchise fees. This
Commission may also budget the expenditure of funds received from grants, gifts,
or the like.
Section 4. Expenditures. The Commission expenditures shall not exceed
the current budget of the Commission without prior written authorization of all
member cities.
EM
Section 1. A member may withdraw from the Commissioner r
by filing a written notice with the
432488v12 RJV LK115 -1 11
Secretary by October �Slst of any year giving notice of withdrawal effective as of
theiember 3152 of thatthe next calendar year; and membership shall continue
until the effective date of withdrawal. A notice of withdrawal may be rescinded at
any time by a member prior to the effective date of the withdrawal. If a member
withdraws pursuant to this section, the member shall have no claim on the assets of
the Commission. A member shall not withdraw until the member ='s financial
contribution for the calendar year is paid in full.
Section 2. gl forCatase A in aaa -tee -11V 7
Alf tFi° •-�: +�'+ � v�41�.n .. Q.. t... ,� <: C....S t_. _ .9_ _ r 9
' via i�.V11M1 111111LJ �d
that citSeEtiel3 3. Notice of Withdrawal. A member withdrawing from
the Commission under this article shall send to flie MGC ^ the Commission
Secretary a written Notice of Withdrawal whie ,hal � ���
���e,l.
Section 4: 3. Effectiveness of Ordinance after Withdrawal. 44ieAU
franchise ordinance adopted and granted by the Commission shall provide that it is
effective and enforceable within the territorial limits of a city which has withdrawn
from the Commission under this article
A city which has withdrawn
shall be the exclusive authority to administer and enforce the cable
communications franchise ordinance as to its corporate boundaries.
Section & 4. Cooperation. The Commission and a city which withdraws
under this article shall cooperate with each other and the cable communications
operator and shall use their best efforts to achieve an orderly and efficient transfer
432488v12 RJV LKI 15 -1 12
to that city of the administrative and enforcement authority over the cable
communications system established within the withdrawn city.
Section 67 5. Access to Commission Assets. A member withdrawing from
membership at a time when such withdrawal does not result in dissolution of the
Commission shall forfeit its claim to any assets of the Commission except that it
shall have access, at a reasonable cost and under such conditions as the
Commission may determine, to any cable communications programs, files or other
materials developed for its use while it was a member.
Section -7-. 6. Merger. The merger of two or more municipalities then parties
to this agreement shall not be deemed a withdrawal of the merged municipalities
for the purposes of this agreement. In the event of a merger of two or more
municipalities then parties to this agreement, the newly created municipality shall
be entitled to the number of votes on the Commission calculated pursuant to
Article V, Section 3 of this agreement and based upon the number of dwelling
units within the newly formed municipality. Any subsequent financial contribution
to the Commission required of a merged municipality shall be calculated pursuant
to this agreement based upon the new vote allocation of the merged municipality.
K14 I
DISSOLUTION
Section 1. Method. The Commission shall be dissolved (a) when a
sufficient number of members withdraw from the Commission to reduce the total
number of remaining continuous members to less that nine (9), or (b) upon an
affirmative vote of two- thirds (2/3) of the directors of the Commission.
Section 2. Distribution of Assets. Upon dissolution, the remaining assets
of the Commission, after payment of all obligations, shall be distributed among the
then existing members in proportion to their contributions, or in such other way as
those members may agree.
Section 3. Necessary Measures. In the event of a dissolution the
Commission shall determine the measure necessary to effect the dissolution and
432488v12 RJV LK115 -1 13
shall provide for the taking of such measures as promptly as circumstances permit
and subject to the terns of this agreement.
Section 4. Effectiveness of Ordinance after Dissolution. The franchise
ordinance adopted and granted by the Commission shall provide that it is effective
and enforceable within the corporate limits of all cities which were members prior
to the dissolution of the Commission, and those cities shall be bound by the terms
of any cable communications franchise previously adopted and granted by the
Commission. After dissolution, each city shall be the exclusive authority to
administer and enforce the cable communications franchise ordinance within its
corporate boundaries.
/:iii
Section 1. Compulsory Arbitration. Any controversy arising out of or
relation to this agreement including but not limited to the withdrawal by a member
for cause from the Commission shall be settled by a Board of Arbitrators in
accordance with the provisions of the Uniform Arbitration Act, Sections 572.08 to
572.30, Minnesota Statutes.
Section 2. Board of Arbitrators. The Board of Arbitrators may be
comprised of one individual mutually selected by the Commission and the member
which has raised the issue in controversy. If the Commission and member are
unable to agree upon a single arbitrator, the Board of Arbitration shall be
comprised of three (3) individuals, one of whom shall be appointed by the
Commission, the second appointed by the member which has raised the issue in
controversy, and the third appointed by the other two arbitrators. Upon failure to
agree upon selection the third arbitrator, that individual shall be appointed by the
Chief Judge of the Fourth Judicial District, Hennepin County, Minnesota.
am
11ol"WL11181
43248802 RJV LK115 -1 14
The Commission and its member municipalities shall indemnify and hold harmless
any member municipality for damages, including reasonable attorneys' fee,
incurred as a result of any action brought against said member municipality and
resulting from the joined act or omission of the Commission established herein.
Said responsibility for indemnification shall be proportional to the contribution of
any member municipality.
XIIV.
EFFECTIVE DATE
Section 1. Execution of Agreement. A member entering into this
agreement shall do so by the duly authorized execution of a copy of this agreement
by its proper officer. Thereafter, the Clerk or other appropriate officer of that
member shall file a duly executed copy of this agreement, together with a certified
copy of the authorizing resolution and any initial contribution required by Article
VIII with the City Administrator of the City of Tonka Bay.
Section 2. Effective Date. This agreement shall become effective when
(a) it has been authorized by ten (10) of fourteen (14) eligible cities, and b) all
appropriate documents have been filed as provided above.
Section 3. Previous Agreement Superseded. This agreement, when
effective under Section 2 above, supersedes all previous agreements between the
members hereto establishing a joint cable communications commission.
LUT
AMENDMENT OF AGREEMENT,- DURATI ®N
Section 1. Amendment of Agreement. Any-proposed amendment of this
agreement shall be provided to all members of the Commission As provided in
Article VIII, Section 12 the Commission may provide a recommendation
regarding any proposed amendment. The agreement shall be amended upon the
approval of a proposed amendment by two - thirds (2/3) of all members.
Section 2. Duration. This agreement shall continue in effect from year to
year until termination in accordance with the terms of this agreement.
432488v72 RN LK115 -1 15
IN WITNESS WHEREOF, the undersigned governmental unit has caused
this agreement, as amended, to signed and delivered on its behalf.
EXECUTED as of
(SEAL)
CITY OF
By
Its
By
Its
432488v12 RIV LKI15 -I 16
FINAL
JOINT AND COOPERATIVE AGREEMENT
LAKE MINNETONKA COMMUNICATIONS COMMISSION
AS AMENDED (1989,1997, 2007, 2013)
The parties to this agreement are governmental units of the State of
Minnesota. This agreement is made pursuant to Minn. Stat. §§ 238.08 and 471.59.
I.
PURPOSE
The general purpose of this agreement is to establish an organization to
study, prepare, adopt, grant, administer and enforce a single non- exclusive cable
communications franchise and establish rates thereunder, in member cities in the
Lake Minnetonka Suburban communities of Hennepin County, Minnesota, and to
advise and provide recommendations to the member cities regarding
communications matters which may affect the member cities. In order to carry out
the purpose of this agreement, the parties shall appoint a commission which shall
be representative of all members.
II.
The organization created by this agreement shall be known as the "Lake
Minnetonka Communications Commission" (hereinafter "Commission ").
III.
DEFINITIONS
For purposes of this agreement, the terms defined in this article shall have
the meanings given to them.
Section I. "Commission" means the organization created pursuant to this
agreement.
Section II. "Director" means the person appointed by a member City
Council to be its representative on the Commission.
432488 RJV LK115 -1 I
Section 3. "Member" means a city which enters into this agreement and is,
at the time involved, a member in good standing.
Section 4. Other Definitions. Definitions of other words, terms, and
phrases contained in the rules of the Minnesota Cable Communications Board
(hereafter "MCCB ") and the Federal Communications Commission (hereafter
"FCC") are incorporated herein as though fully set forth.
IV.
MEMBERS
Section 1. The cities eligible to enter this agreement are the following
Minnesota cities: Deephaven., Excelsior, Greenwood, Minnetonka Beach,
Minnetrista, Orono, Shorewood, Spring Park, Tonka Bay, Woodland, Medina, St.
Bonifacius, Long Lake, Victoria, Independence, Loretto and Maple Plain,
Minnesota.
Section 2. Any municipality desiring to become a member shall execute a
copy of this agreement and conform to all requirements herein.
Section 3. The initial members shall be those municipalities who become
members on or before September 1, 1982.
Section 4. Any other municipalities desiring to become members after
September 1, 1982, may be admitted by an affirmative vote of two- thirds (2/3) of
the eligible votes of the Commission. The Commission may, by resolution, impose
conditions upon the admission of additional members.
V.
DIRECTORS
Section L Qualification /Appointment. The City Council of each
member shall be entitled to appoint two directors, at least one of whom shall be a
member of that council and the other a qualified voter residing within that city.
The City Council of each member shall be entitled to appoint at least one alternate
director. When the council of a member appoints its first two directors, it shall
give notice of their appointments to the City Administrator of the City of Tonka
432488 RJV LK115 -I 2
Bay. Notice of a successor director shall be given to the Secretary of the
Commission. That notice shall include the name and mailing address of the
appointee which shall be deemed to be the official name and address of that
appointee for the purpose of giving any notice required under this agreement.
Section 2. Term. Each director shall serve for a term of one year. All
terms shall begin as of the effective date of this agreement. A director shall serve
at the pleasure of his or her city council, and a director may be removed at any
time by that city council.
Section 3. Votin . Each director shall have one vote for each 1,000
dwelling units or fraction thereof in the municipality represented by the director as
recorded in the most recent records of the Metropolitan Council; provided,
however, that each director shall have at least one vote and no director shall have
more than four votes. Prior to December 31 of each year, the Secretary of the
Commission shall determine the number of dwelling units in each member in
accordance with this section and certify the results to the Chair. There shall be no
voting by proxy, but all votes must be cast in person at Commission meetings by
the director or his or her alternate. A director shall not be eligible to vote on behalf
of his or her city during the time that it is in default on any contribution or payment
to the Commission. During the existence of such default, the vote or votes of such
member shall not be counted for the purposes of this agreement.
Section 4. Compensation. Directors shall serve without compensation
from the Commission, but this shall not prevent a member from compensating its
directors if compensation by that member is otherwise authorized by law.
Section 5. Vacancies. A vacancy in the office of director shall exist for
any of the reasons set forth in Minnesota Statues S351.02, or upon revocation of a
director's appointment by a member duly filed with the Commission. The city
council of each member shall fill for the unexpired portion of the Term of said
director any vacancy in the directors appointed or to be appointed by it. A
suspected vacancy or directors failure to attend three consecutive meetings shall be
432488 RN LKI15 -1 3
reported by the Secretary of the Commission to the appointing city council for
action in replacing its directors.
VI.
OFFICERS
Section 1. Number /Election. The officers of the Commission shall
consist of a Chair, a Vice Chair, a Treasurer, and a Secretary all of whom shall be
elected at the first meeting of the Commission and at the annual meeting of the
Commission held in July of each year. New officers shall take office at the
adjourmnent of the annual meeting of the Commission at which they are elected.
Officers shall serve one year terms and may serve up to two consecutive terms in
the same office.
Section 2. Chair/Vice Chair. The Chair shall preside at all meetings of
the Commission and shall perform all duties incident to the office of Chair, and
such other duties as may be prescribed by the Commission. The Vice Chair shall
act as Chair in the absence of the Chair.
Section 3. Secretary. The Secretary shall be responsible for keeping a
record of all the proceedings of the Commission and giving notice of the meetings.
Section 4. Treasurer. The Treasurer shall have custody of the
Commission's funds, pay its bills, keep its financial records and generally conduct
its financial affairs. The Commission shall have the right to appoint a Deputy
Treasurer. All check drawn upon the Commission's bank account shall require the
signatures of the Treasurer or Deputy Treasurer and the Chair or Vice Chair. The
Commission's financial books and records shall be audited on or before June 1 of
each year, or at such other time as the Commission may direct, by an independent
auditor designated and approved by the Commission. The Commission may
require the Treasurer to post a fidelity bond or other insurance against loss of
Commission funds in an amount approved by the Commission, at the expense of
the Commission.
432488 RSV LKI15 -1 4
Section 5. Executive Committee. There shall be an Executive Committee
which shall consist of the four officers and three other directors elected by the
Commission. To the extent determined by resolution of the Commission or by-
law, the Executive Committee shall have the authority of the Commission in the
management of the business of the Commission. The Executive Committee shall
act only in the interval between meetings of the Commission and at all times is
subject to the control and direction of the Commission. The Executive Committee
shall meet at the call of the Chair or upon the call of any other three members of
the Executive Committee. The date and place of the meeting shall be fixed by the
person(s) calling it. At least forty -eight hours advance written notice of that
meeting shall be given to all members of the Executive Committee by the person
calling that meeting; however, notice may be waived by any or all members who
actually attend the meeting or who give written waiver of such notice for a
specified meeting.
VII.
EFFECTIVE DATE MEETINGS
Section 1. This agreement is effective on the date when executive
agreements and authorizing resolutions of ten (10) of the municipalities named in
Article V, Section 1 have been fated as provided in this Article.
Section 2. Within thirty (30) days after the effective date of this
agreement, the Mayor of Tonka Bay, Minnesota shall call the first meeting of the
Commission which shall be held no later than fifteen (15) days after such call.
Section 3. The first meeting of the Commission shall be its organizational
meeting. At the organizational meeting, the Commission shall select from among
the directors a chair, a vice - chair, a secretary and a treasurer, and may appoint any
consultants or other staff to coordinate the activities of the Commission and to
draft any necessary Commission documents.
Section 4. At the organizational meeting, or as soon thereafter as it may
reasonably be done, the Commission shall adopt by -laws governing its procedures
432488 RJV LK115 -I 5
including the time, place, notice for and frequency of its regular meetings,
procedure for calling special meetings, and such other matters as are required by
this agreement. The Commission may amend the by -laws from time to time.
Section S. Voting /Quorum. No business shall be performed unless a
majority of the votes of the directors present and voting at a Commission meeting
vote in the affirmative, or unless a majority of the Executive Committee vote in the
affirmative at a meeting. The presence of commissioners from a majority of
member cities shall constitute a quorum of the Commission and a majority of those
appointed shall constitute a quorum for a meeting of the Executive Committee, but
a smaller number may adjourn from time to time.
VIII.
POWERS RIGHTS AND DUTIES OF COMMISSION
The powers, rights and duties of the Commission shall include those set
forth in the Article.
Section 1. Franchising Authority. It shall act as the cable
communications franchising authority for the members to this agreement.
Section 2. Grant of Franchise. It shall prepare, adopt and grant a cable
communications franchise pursuant to the Minnesota Cable Communications Act,
Minn. Star. Ch. 238,1 the rules of the MCCB and the FCC, and according to the
following procedure:
a. Needs Assessment Report. It shall compile, make publicly
available and approve a summary of the Needs Assessment Reports from member
municipalities.
b. Request for Proposals. It shall prepare and adopt in a public
hearing and perform all other acts incident to the issuance of a Request for
Proposals. The adoption of the Request shall be by an affirmative vote of not less
than twenty (20) directors of the Commission representing not less than ten (10)
members.
432488 RJV LKI15 -1 6
C. Designation of Company by Resolution. After receipt and
review of all proposals submitted to the Commission by cable communications
companies, it shall select at a public hearing by resolution one cable
communications company to which it may grant a franchise. The adoption of this
resolution shall be by an affirmative vote of not less than twenty (20) directors of
the Commission representing not less than ten (10) members.
d. Adoption of Franchise Ordinance. It shall prepare and adopt
an authorization Imown hereafter as a "franchise ordinance" and, by that franchise
ordinance, grant to one cable communications company a non-exclusive franchise
to construct, operate, maintain or manage a cable communications system
encompassing all of the territory of the members to this agreement. The adoption
of the franchise ordinance and the grant of the franchise shall be by an affirmative
vote of not less than twenty (20) directors of the Commission representing not less
than ten (10) members; provided, however, that the franchising process shall. cease
if the cable communications company which was selected by resolution in
accordance with paragraph c above is not granted the franchise by ordinance
approved by a vote in accordance with this paragraph, the Commission shall
promptly recommence the franchising process at any stage determined by
Commission.
e. Public Hearing. It shall hold at least one public hearing before
it adopts a franchise ordinance. At least ten (10) days prior to that public hearing,
it shall publish in all official newspapers of the members a notice of that hearing
The franchise ordinance adopted by the Commission shall be signed by the Chair
and attested by the Secretary.
f. Publication /Effective Date. The franchise ordinance shall be
published within fifteen (15) days after adoption by the Commission in the official
newspaper of the members. The franchise ordinance shall take effect thirty (30)
days after the last date of its publication, or at such later date as fixed therein,
unless four (4) or more members withdraw under paragraph g below, in which case
432489 RJV LK115 -1 7
the franchise ordinance shall not become effective. The franchise ordinance may
incorporate by reference, without publication in full, (I) a statute of Minnesota, (ii)
a rule of the MCCB or the FCC, and (iii) the "Proposals for Franchise" and other
offers and representations submitted by the cable communications company to
whom the franchise is granted.
g. Amendment. The Commission may review and amend the
franchise ordinance in accordance with the procedures set forth in this agreement
and the rules of the MCCB and FCC upon the affirmative vote of not less than
two- thirds (2/3) of the votes of the directors present and voting representing not
less than ten (10) members. The Commission shall hold at least one public hearing
before it amends a franchise ordinance or establishes rates therein. At least ten
(10) days prior to that public hearing, it shall publish in the official newspapers of
the members a notice of that public hearing. An amendment to the franchise
ordinance shall be signed by the Chair and attested by the Secretary. An
amendment to the franchise ordinance shall be published in the official newspaper
of the members within fifteen (15) days after adoption by the Commission, and any
amendment shall take effect upon publication or at such later date as is fixed
therein.
Section 3. Administration /Enforcement. It shall administer and enforce
the cable communications franchise ordinance; provided that the franchise
ordinance may permit the enforcement and administration of certain. of its
provisions by members to this agreement, for which services the Commission may
pay or reimburse its member.
Section 4. Rates. It shall establish rates charged subscribers by the cable
communications company.
Section 5. Lobbying. It may submit written comments on rules,
regulations or legislation regarding cable communications proposed by or pending
before the MCCB, the FCC, the Minnesota Legislature, or Congress, or it may
432488 RJV LK115 -1 8
direct its representatives to appear and testify on cable communications before
these governmental bodies.
Section 6. Advisory Authority: Investigation and Recommendations. It may
investigate such matters or concerns regarding communications and /or the
regulation of communications services or the use of rights- of-way within the
member cities to provide such services which affect the member cities, and provide
advice and recommendations relating thereto. The expense of making such
investigations and providing any such advice and recommendations shall be borne
by the Commission, or the relevant communications provider, to the extent
provided by law.
Section 7. Gifts /Grants. It may accept gifts, apply for and use grants and
may enter into agreements required in connection therewith and it may hold, use
and dispose of money or property received as a gift or grant in accordance with the
terms hereof.
Section 8. Contracts. It may enter into any contracts deemed necessary
by the Commission to carry out its powers and duties, subject to the provisions of
this agreement. Contracts shall be let and purchases shall be made in accordance
with the legal requirements applicable to contracts and purchases by Minnesota
statutory cities. It may not purchase real estate without the prior approval of at
least two - thirds (2/3) of its members.
Section 9. Advisory Bodies. It may appoint advisory bodies to make
recommendations to it on communications matters.
Section 10. Consultants. It may act or cause others to act in any manner
regarding (i) the study of cable communications, (ii) the preparation of a franchise
ordinance and other documents required to grant such a franchise, (iii) the
evaluation of proposals, (iv) the administration and enforcement of a cable
communications franchise, and (v) the establishment of rates thereunder.
Section 11. Other Actions. It shall take such action as it deems necessary
and appropriate to accomplish the general purposes of the Commission and it may
432488 RSV LKI15 -1 9
exercise any other power necessary and incidental to the implementation of its
powers and duties.
Section 12. Amendments and Agreement. It shall recommend for
enactment by its members amendments to this agreement which will facilitate the
administration and enforcement of the franchise granted by it, and the
establishment of rates thereunder.
Section 13. Members Building Codes. Nothing in this agreement or in the
franchise ordinance adopted by the Commission shall be deemed to waive the
requirements in each member's codes and ordinances regarding zoning, building or
construction permits, fees or manner of construction.
IX.
FINANCIAL MATTERS
Section 1. Contributions 1982. For the remainder of the calendar year
1982, the financial contributions of the parties in support of the Commission shall
be $800 for each allocated vote of each director representing said members on the
Commission (eg. Excelsior - 2 votes times two (2) directors equals four (4) times
$800, or $3,2000 initial contribution). In the event a franchise is granted by the
Commission, the financial contributions of the member municipalities up to the
date of the grant of the franchise, as well as all other reasonable expenses incurred
by the member municipalities in the cable television franchising process, shall be
recovered and paid to the member municipalities from the acceptance fee of the
franchise grantee. The 1.982 contribution by the members shall be the maximum
contribution and no further contributions are to come from the members without
approval by each member.
Section 2. Contributions: Subsequent Years. Contributions for the year
1983 and subsequent years sufficient to satisfy the final budget of the Commission
shall be established in relation to the allocated votes of each member and shall
come from the franchise fees or from Grantee as an acceptance fee or as an
advance on the franchise fees.
432498 RN LK115 -1 10
Section 3. Annual Budget Process. A proposed budget the ensuing
calendar year shall be formulated by the Commission on or before August 31 of
each year and the final adoption of a budget for the ensuing calendar year shall be
made by the Commission by September 30. Within fifteen (15) days after final
adoption, the Commission Secretary shall send the budget to each member for
review and approval. That budget shall be effective unless rejected by a majority
of the members within 45 days after its receipt by them. If the budget is not timely
approved by a majority of the members, the Commission shall promptly adopt a
revised budget and shall submit it to each member for review and approval. The
Commission budget shall be funded only from monies collected from Grantee as
application fees, or funds charged to Grantee as advances on franchise fees. This
Commission may also budget the expenditure of funds received from grants, gifts,
or the like.
Section 4. Expenditures. The Commission expenditures shall not exceed
the current budget of the Commission without prior written authorization of all
member cities.
q
1'
Section 1. A member may withdraw from the Commission by filing a
written notice with the Secretary by October lst of any year giving notice of
withdrawal effective as of December 31St of the next calendar year; and
membership shall continue until the effective date of withdrawal. A notice of
withdrawal may be rescinded at any time by a member prior to the effective date of
the withdrawal. If a member withdraws pursuant to this section, the member shall
have no claim on the assets of the Commission. A member shall not withdraw
until the member's financial contribution for the calendar year is paid in full.
Section 2. Notice of Withdrawal. A member withdrawing from the
Commission under this article shall send to the Commission Secretary a written
Notice of Withdrawal.
432488 RJV LK115 -1 11
Section 3. Effectiveness of Ordinance after Withdrawal. Any franchise
ordinance adopted and granted by the Commission shall provide that it is effective
and enforceable within the territorial limits of a city which has withdrawn from the
Commission under this article. A city which has withdrawn shall be the exclusive
authority to administer and enforce the cable communications franchise ordinance
as to its corporate boundaries.
Section 4. Cooperation. The Commission and a city which withdraws
under this article shall cooperate with each other and the cable communications
operator and shall use their best efforts to achieve an orderly and efficient transfer
to that city of the administrative and enforcement authority over the cable
communications system established within the withdrawn city.
Section 5. Access to Commission Assets. A member withdrawing from
membership at a time when such withdrawal does not result in dissolution of the
Commission shall forfeit its claim to any assets of the Commission except that it
shall have access, at a reasonable cost and under such conditions as the
Commission may determine, to any cable communications programs, files or other
materials developed for its use while it was a member.
Section 6. Mer er. The merger of two or more municipalities then parties
to this agreement shall not be deemed a withdrawal of the merged municipalities
for the purposes of this agreement. In the event of a merger of two or more
municipalities then parties to this agreement, the newly created municipality shall
be entitled to the number of votes on the Commission calculated pursuant to
Article V, Section 3 of this agreement and based upon the number of dwelling
units within the newly formed municipality. Any subsequent financial contribution
to the Commission required of a merged municipality shall be calculated pursuant
to this agreement based upon the new vote allocation of the merged municipality.
XI.
'
432488 RSV LK115 -1 12
Section 1. Method. The Commission shall be dissolved (a) when a
sufficient number of members withdraw from the Commission to reduce the total
number of remaining continuous members to less that nine (9), or (b) upon an
affirmative vote of two- thirds (2/3) of the directors of the Commission.
Section 2. Distribution of Assets. Upon dissolution, the remaining assets
of the Commission, after payment of all obligations, shall be distributed among the
then existing members in proportion to their contributions, or in such other way as
those members may agree.
Section 3. Necessary Measures. In the event of a dissolution the
Commission shall. determine the measure necessary to effect the dissolution and
shall provide for the taking of such measures as promptly as circumstances permit
and subject to the terms of this agreement.
Section 4. Effectiveness of Ordinance after Dissolution. The franchise
ordinance adopted and granted by the Commission shall provide that it is effective
and enforceable within the corporate limits of all cities which were members prior
to the dissolution of the Commission, and those cities shall be bound by the terms
of any cable communications franchise previously adopted and granted by the
Commission. After dissolution, each city shall be the exclusive authority to
administer and enforce the cable communications franchise ordinance within its
corporate boundaries.
XII.
ARBITRATION
Section 1. Compulsory Arbitration. Any controversy arising out of or
relation to this agreement including but not limited to the withdrawal by a member
for cause from the Commission shall be settled by a Board of Arbitrators in
accordance with the provisions of the Uniform Arbitration Act, Sections 572.08 to
572.30, Minnesota Statutes.
Section 2. Board of Arbitrators. The Board of Arbitrators may be
comprised of one individual mutually selected by the Commission and the member
432488 RJV LKI15 -1 13
which has raised the issue in controversy. If the Commission and member are
unable to agree upon a single arbitrator, the Board of Arbitration shall be
comprised of three (3) individuals, one of whom shall be appointed by the
Commission, the second appointed by the member which has raised the issue in
controversy, and the third appointed by the other two arbitrators. Upon failure to
agree upon selection the third arbitrator, that individual shall be appointed by the
Chief Judge of the Fourth Judicial District, Hennepin County, Minnesota.
XIII.
INDEMNIFICATION
The Commission and its member municipalities shall indemnify and hold harmless
any member municipality for damages, including reasonable attorneys' fee,
incurred as a result of any action brought against said member municipality and
resulting from the joined act or omission of the Commission established herein.
Said responsibility for indemnification shall be proportional to the contribution of
any member municipality.
XIIV.
EFFECTIVE DATE
Section 1. Execution of Agreement. A member entering into this
agreement shall do so by the duly authorized execution of a copy of this agreement
by its proper officer. Thereafter, the Clerk or other appropriate officer of that
member shall file a duly executed copy of this agreement, together with a certified
copy of the authorizing resolution and any initial contribution required by Article
VIII with the City Administrator of the City of Tonka Bay.
Section 2. Effective Date. This agreement shall become effective when
(a) it has been authorized by ten (10) of fourteen (14) eligible cities, and b) all
appropriate documents have been filed as provided above.
Section 3. Previous Agreement Superseded. This agreement, when
effective under Section 2 above, supersedes all previous agreements between the
members hereto establishing a joint cable communications commission.
432488 RJV LK115 -1 14
XV.
AMENDMENT OF AGREEMENT; DURATION
Section L Amendment of Agreement. Any proposed amendment of this
agreement shall be provided to all members of the Commission. As provided in
Article VIII, Section 12, the Commission may provide a recommendation
regarding any proposed amendment. The agreement shall be amended upon the
approval of a proposed amendment by two - thirds (213) of all members.
Section 2. Duration. This agreement shall continue in effect from year to
year until termination in accordance with the terms of this agreement.
IN WITNESS WHEREOF, the undersigned governmental unit has caused
this agreement, as amended, to signed and delivered on its behalf.
EXECUTED as of
(SEAL)
CITY OF
By_
Its
By_
Its
432488 RJV LK115 -1 15
201
CITY OF SHOREWOOD
RESOLUTION NO. 13-
A RESOLUTION APPROVING AMENDMENTS
TO THE LAKE MINNETONKA COMMUNICATIONS COMMISSION
JOINT POWERS AGREEMENT
WHEREAS, the City of Shorewood ( "City ") is a member of the Lake Minnetonka
Communications Commission ( "LMCC "); and
WHEREAS, the Joint Powers Agreement ( "JPA ") governing the LMCC requires that
amendments to the JPA be approved by all member cities; and
WHEREAS, the JPA further limits member cities from withdrawing from the JPA to a
window of time in advance of the adoption of a new franchise ordinance; and
WHEREAS, amendments to the JPA have been proposed to permit (a) future
amendment of the agreement to be approved by a two - thirds majority of member cities, and (b)
member cities to withdraw upon 15 months written notice; and
WHEREAS, a copy of the proposed amended JPA is attached hereto as Exhibit A; and
WHEREAS, the City Council has reviewed the proposed amendments.
NOW, THEREFORE, IT IS RESOLVED that the City Council approves of the
proposed amendments to the LMCC JPA as reflected in the attached Exhibit A.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of
October, 2013.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
CITY OF SHOREWOOD
RESOLUTION NO. 13-
A RESOLUTION APPROVING THE PROPOSED
2014 LAKE MINNETONKA COMMUNICATIONS COMMISSION BUDGET
WHEREAS, the City of Shorewood ( "City ") is a member of the Lake Minnetonka
Communications Commission ( "LMCC "); and
WHEREAS, the Joint Powers Agreement governing the LMCC requires that an annual
budget be proposed and that it shall be adopted unless rejected by a majority of members within
45 days; and
WHEREAS, the City Council has reviewed the proposed 2014 LMCC Budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council approves the 2014
LMCC budget.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th
day of October, 2013.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
CITY OF' EXCELSIOR
October 8, 2013
Sally Koenecke, Administrator
Lake Minnetonka Cable Communication Commission
P. O. Box 385
Spring Park, MN 55384 -0385
Dear Ms. Koenecke:
339ry-'HMIl.p SF
4 XCE8.. 8i:'SR, M9NNE a0'F "A 55331
TEL: 9 E`r2 4 74 -5 23 3
F'AX� 952-474 6300
As a member of the Lake Minnetonka Communications Commission ( "LMCC ") for over 30
years, we have participated with great interest in recent discussions regarding the future of
the LMCC. The LMCC was created to "study, prepare, adopt, grant, administer and enforce a
single non - exclusive cable communications franchise and establish rates thereunder ... and
to advise and provide recommendations to the member cities regarding communications
matters which may affect the member cities." We understand that some members have
concluded that they can better achieve these and perhaps other purposes by withdrawing
from membership in the LMCC. We have, however, examined the options for our City and
conclude that continuing membership in the LMCC is the best way to accomplish these goals
and serve the interests of the residents of the City of Excelsior. Accordingly, we are
communicating via this letter, our interest in remaining a member of the LMCC.
Our continued commitment to working jointly with our neighboring cities to negotiate and
administer a cable franchise should not, however, be taken as a signal that we believe no
changes are necessary. We take seriously the issues raised in recent discussions about the
viability of our joint efforts and encourage member cities choosing to remain with the LMCC
to re- examine the services we offer through the LMCC to ensure they are meeting the needs
of all of our residents. We also encourage member cities to consider offering our LMCC
services to non - member cities in an effort to make those services more cost efficient while
also generating additional revenue that will reduce costs to our residents.
Sincerely,
On Behalf of the Excelsior City Council
Cheri Johnson
Interim City Manager
1
2.
CITY OF SHOREWOOD
City Council Regular Meeting
October 14, 2013
7:00 P.M.
PUBLIC SIGN -IN
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