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10-15-13 Park Comm Agenda PacketCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, OCTOBER 1_5, 2013 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Quinlan (August) Edmondson (October) Kjolhaug (June) Hartmann (May) Mangold (September) Dietz (April & November) Savaell (July) B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of September 10, 2013 — (Att. - 42A) 3. MATTERS FROM THE FLOOR 4. DISCUSS BADGER PARK PRELIMINARY DESIGN — (Att. - 44) 5. SKATE PARK/DOG PARK — NICK SWAGGERT — (Att. - 45) 6. CIP DISCUSSION — (Att. - 46) 7. EDDY STATION CONCESSION AGREEMENT FOR 2014 - (Att. - 47) 8. NOVEMBER PARK MEETING DATE — (Att. - 48) 9. NEW BUSINESS 10. STAFF AND LIAISON REPORTS /UPDATES (S'taff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. Citv Council B. Staff 11. ADJOURN Liaison for Citv Council Meeting on October 14- Edmondson A MAJORITY OF THE CITY COUNCIL MAYBE INATTENDANCE 2A CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, SEPTEMBER 10, 2013 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Quinlan; Commissioners Kj Edmondson, Hartmann, Mangold, Nielsen and Finance Director DeJi Absent: B. Review Agenda Edmondson moved to approve the agenda as under Reports. Sawtell seconded the motion. P 2. APPROVAL OF MINUTES A. Park Commission Meeting Minut4 Hartmann moved to approve the minutes of tl There was discussion relating to this timing of be added. Hartmann suggested it be added v the motion. Motion carried -0. 3. 4. CIP 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. at 8:13 p.m.), tell; City Planner on Park Summit Meeting ugust 13,'2013 meeting as amended: Page 3, water line. Quinlan suggested the water line i the parking lot is redone. Sawtell seconded Quinlan noted the Commissioners have reviewed the CIP and recommended what should be included and in N-,-hat order. Nielsen noted. the Council Neill be Nvorking on it in October. He discussed financial challenges N ith the 2014 CIP. He stated it Neill take an influx of cash to meet all the needs. DeJong distributed copies of the Park Improvement Fund's Financial Management Plan. He reviewed the two versions which include the adopted 2012 plan and the plan reflecting all items discussed at the last meeting. Dietz asked if the funds from the sale of the house are included. DeJong stated the City Council has not committed the funds yet. The property has recently sold. Dietz asked if they are being asked to cut their requests to balance the CIP. DeJong stated the question is what does the Park Commission Nvant to recommend to the City Council. If the City Council agrees, it is their job to find the funding. He stated the Park Commission's role is to be a recommending body to the City Council folloN ing review and discussion. He stated funding could come from the General Fund balance, allocating funds from the sale of the house, declare a surplus in PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 10, 2013 PAGE 2 OF 5 the Nvater fund to transfer, or a variety of other sources. The task is to determine what really needs to be done for the good of the community. Edmondson stated the Southshore Community Center issue is holding up a lot of the decision - malting process. Nielsen believed it Nvould still continue in operation. He stated it mattes a difference on the Badger Park design. Quinlan believed there is enough momentum to keep the Center running. Mangold stated there are more uses to Badger Park than being a subsidiary of the Southshore Center. Quinlan believed the Badger Park plan should move fonvard. Edmondson stated there is ahvays the option to pull the plug on the design. Quinlan discussed funding possibilities. He asked how feasible it is;to'borroW from future years for current projects. DeJong stated you can go into deficit in any particular y ear, but v ou dd have to have enough cash on hand to cover it over all. Hartmann stated there had been discussion to move the reroofing to this year. The Neater line for Freeman Park Nvould be in 2017, and the Silvenvood play equipment Nvould be moved to 2018. The skate park Nvould be either maintenance or grant funding. Commissioners discussed whether the skate park should remain. They discussed moving it to 2016. Commissioners discussed the timing for the hoc. put in 2014 for $40,000. Quinlan suggested it Commissioners discussed whether the hocked- i project. Nielsen stated the Commission might N- 2015. It Neill give them more time to discuss concurred. Cathcart Neill be adjusted to $40,000. Quinlan was that recomin moving to Freeman Park. It Nvas discussed it be A to 2016 or 2019: Hartmann suggested 2015. ingi should be tied in to the entire Badger Park nsider for 2014 to have the hockey rink moved to elsior and Tonka Bay options. Commissioners maintenance and moved to 2016. Badger in 2014 and was comfortable Nvith malting Nielsen updated the Commission on the parking lot and signs at Gideon Glen and Nvork on the siding at Eddv Station, Mangold moved to recommend to the City Council that the CIP be approved as amended: moving the Freeman Shelter to 2013, moving Cathcart to 2016 and increasing $20,000, lumping Badger Park improvements to one line item for 2014 $433,500, creating an additional line item for Freeman hockey for $40,000, allocate rehab of skate park to 2016, and add line item for Freeman Park water line for gardens for 2017. Edmondson seconded the motion. Motion carried 6 -0. a. Quote for Bike Racks Quinlan reviewed the quote received for bike racks. Nielsen stated the intent is to add a bike rack at each park. Dietz reviewed his tour of all the parks to identIA- bike rack locations and reported on the parks that did not have bike racks. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 10, 2013 PAGE 3 OF 5 Quinlan recommended bike racks be added at Freeman near the south end, Crescent Beach, Gideon Glen, and at the Skate Park. He didn't think. parks needed more than one rack. Dietz suggested the one at Cathcart be closer to the ball field rather than the tennis court. An additional rack would be added to Cathcart. An additional rack would be added at Manor Park. Dietz moved to recommend the addition of bike racks at Freeman, Crescent, Gideon Glen, Skate Park, Cathcart and Manor Parks. Sawtell seconded the motion. Motion carried 6 -0. 5. DETERMINE DATE FOR OCTOBER AND NOVEMBER PARK COMMISSION MEETINGS Quinlan stated there are conflicts for the October and November ,meetings. Nielsen suggested the third Tuesdav of the month. October 15 and November 19 were the alternate dates selected. 6. REVIEW QUOTES ON FENCING FOR Commissioners reviewed quotes received on fencing f Commissioners of the issue with the fencing because of f against the fencing. He showed photos of the damaged someone to do the work this fall. Hartmann suggested other quotes should be companies. Dietz asked what would this anvinore. He reminc Mangold asked if the new if there aren't any plows t] Quinlan asked if the Nv.irk can be out for additional quotes. Ovink low quote could complete the weir; Kjolhaug stated he would be oh Quinlan agreed. that this BALL FIELD h ball field. Nielsen reminded the le also believed plowed snow pushes noted there could be trouble finding stated they can certainly send it out to more [in with the, plows. Nielsen stated they cannot do result of thirty years of frost heave as well. a base rail as well. Nielsen stated he didn't think. it was needed nst it_ He stated it will include a bottom rail. this year. Nielsen stated it probably cannot especially if we go ie didn't think. it should wait. Nielsen was unsure whether the this with the low quote received if staff is comfortable with the price. Edmondson moved to recommend approval of the low quote with the stipulation it gets completed by this fall. Sawtell seconded the motion. Motion carried 7 -0. Nielsen stated additional quotes will be solicited if the work cannot be completed. 7. UPDATE ON CATHCART PARK PARKING — CHURCH PARKING Quinlan stated the lack of parking at Cathcart Park was identified during the park tour. He stated the pastor at the church has corresponded with the City and has noted the park users are already using the PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 10, 2013 PAGE 4 OF 5 church parking lot. Nielsen stated signs NN-111 be installed (No Parking on Grass) and games Neill be spaced to avoid overlap. 8. DISCUSS BADGER PARK PICNIC SHELTER PLANS AND PRELIMINARY DESIGN Nielsen stated there Neill be a lot of discussions about the park design itself;... One of the things under discussion is how large the shelter should be. It had been agreed it should be closer to the east side of the park. The shelter should be similar to the one at Freeman and have restroonis inside. Edmondson stated it should hold at least ten tables. Edmondson requested the landscape architect from WSB proposal is approved to present this proposal. Nielsen agn Dietz stated it appears the amount for the proposal i approval on a not -to- exceed amount. Additional mec next step for the Nvork at Badger Park. Edmondson suggested the first meeting Mangold moved to approve the proposal as 7 -0. Nielsen stated the CAN 9. MINNEHAH GLEN Quinlan stated there i Gideon Glen: Nielsen rear. An option is to( of the park tour. Quinlan stated Council He asked that more det be included Nvith invited to a j a` meeting before the preliminary design could attend. Vielisen stated the City would base their increase the price. He stated this is the Commission meeting. awtell seconded the motion. Motion carried ng at the October meeting. DISTRICT REGARDING GIDEON cussion at the previous' meeting regarding who is responsible for what at there is 'a` provision in the agreement that Nve should meet Nvith them once a we a parr commissioner be a part of that meeting or discuss concerns as part f encouraged a commissioner to be a part of the MCWD meetings. be provided at the next meeting for further discussion. Kjolhaug stated he Nvould be "happy to offer to look over the agreement and to find out more about the committee. 10. GOOSE ISSUES AT SILVERWOOD PARK Commissioners and staff discussed possible solutions to the goose issues at Silvenvood Park. Nielsen asked for direction. Quinlan suggested a plan be brought back for further review at the November meeting. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 10, 2013 PAGE 5 OF 5 11. NEW BUSINESS Quinlan stated a Councilmember has requested there be a joint skating area in the Excelsior Commons area, and the Shorewood Parks Commission become involved N ith it. Nielsen stated Mangold had indicated there are companies that prepare areas for rinks. Mangold stated it hasn't been made clear what Excelsior Nvants at this point. Savaell suggested the Excelsior business ovners Nvork on the rink. Edmondson updated the Commission on the recently held Park Summit meeting. He showed the map being created which shows all the park and recreation amenities in the south lake area. He discussed the importance of marketing the events. 12. STAFF AND LIAISON REPORTS /UPDATES A. Citv Council Nielsen stated there Nveren't an -,T Park Commission updates at last night's City Council meeting. B. Staff a. Trails Update Nielsen discussed trail construction activity and future trail plans. Edmondson asked if the Co. lid. 19 trail Nvould be sodded or seeded. Nielsen stated it Nvould be sodded. He stated it is Nvell used. b. Financial Update 13. ADJOURN Edmondson mowed, Sawtell seconded, to adjourn the Park Commission Meeting of September 10, 2013, at 9:15 p.m Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder m CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cit-,hall'a?ci.shoreNN- ood.mn.us To: Park Commission From: Twila Grout — Recreation Coordinator /Administrative Assistant Reviewed by: Jean Panchyshyn — City Clerk Date: October 8, 2013 Re: Agenda Item 4 — Discuss Badger Park Preliminary Design At the Park Commission meeting of September 10, 2013 it was determined to have WSB attend the park meeting to discuss and review the preliminary design proposal for Badger Park. WSB Engineer Paul Hornby and Landscape Architect Jason Amberg will be present Tuesday at the park meeting. The City Council has also been invited to attend the meeting. Attached is a copy of Jason Amberg's letter that outlines the scope of service, fee schedule and services required to prepare the Preliminary Design and Estimate for Badger Park. After fiirther review and discussion please advise how you would like staff to proceed. U'dAwn engineering, planning- environmental, construction 701 Xenia Avenue South Suits 300 Minneapolis, MN 55416 Tel; 763 - 541 -4800 Fax: 763 -549 -1700 September 10, 2013 City of Shorewood Attn: Brad Nielsen, Planning Director 5755 Country Club Road Shorewood, MN 55331 RE: Badger Parr. Prelirinmy Design & Estimate Dear Mr, Nielsen; On behalf of WSB & Associates, Inc. (WSB), this letter proposal outlines a scope of service, fee schedule, and other elements to provide professional services required to prepare the Preliminary Design and Estimate for the Badger Park project in the City of Shorewood (CITY). SCOPE OF SERVICES Task I — Preliminary Design and Estimate: 1. WSB will confirm project scope with CITY at Program Confirmation / Kickoff Meeting. 2. WSB shall prepare digital base mapping from materials readily available through county and city sources. We anticipate this will include GiS based lidar topography and aerial photography. 3. WSB shall develop preliminary design options for the site, This work will be generally based on Concept 92 provided by the CITY, but will further explore the site layout and program element relationships, supporting facilities, and connections needed. Through this process WSB will review and applylr•ecommend recreational standards for orientation and setbacks between various program elements. 4. WSB shall attend a Preliminary Design Option Review Meeting with the CITY staff to review the options. The purpose of the meeting will be to collect opinions and preferences related to the favored plan and obtain direction for making adjustments to create the final preliminary design. S. WSB shall prepare the final preliminary design plan based upon input from the CITY staff. 6. WSB shall prepare an `estimate of probable cost to construct the project', which will be based on the final preliminary design plan, 7. Summary of Meetings to be held in Shorewood, MN; a. 1 meeting with the CITY to review site/ scope/ program elements b. I meeting with the CITY to review preliminary design: options St. Claud • Minneapolis . St, Paul Equal Opportunity Employer wsbang.com H ;%pmpusa Mbom—aLTR pm" k NWxz 7953 -07 -05 Badger Park rlaa.dax Mr. Brad Nielsen September S, 2013 Page 2 . c. Note that we have not included any public meetings in our scope or fee. These types of meetings, if desired by the CITY, can be added on an hourly basis as additional services. 8. Product: one digital copy of materials developed. Anticipated deliverables include: a. Preliminary design options b. Final preliminary design plan c. Estimate of probable cost to construct 9. Schedule: a. Program. Confirmation/ Kickoff Meeting is anticipated to occur in November. CITY shall provide exact date with WSB, b. Preliminary Design Option Review Meeting is anticipated to occur in December. CITY shalt provide exact date with WSB. ADDITIONAL SERVICES Any services other than those listed in the Scope of Services above that are requested and authorized in writing by the CITY shall be considered Additional Services and billed on an hourly rate according to the 2013 Rate Schedule, The CITY shall be responsible for providing project coordination with one individual representing the City's interests. PROJECT COST It is proposed that this project be billed hourly with an anticipated total cost of $5,577,00. If you would like us to proceed with the above work, please sign the statement provided below and return the executed copy to me at your convenience. If you have any questions regarding this proposal, please contact me at 763 -231-4841. Sincerely, ACCEPTED BV: WSB & Associates, Irrc. City of Shore By Jason Amberg Senior Landscape Architect Title; l r [ .S +fA Date: H:kp,oyog1Mhaec wML'1R p.p. H_Nlelw,2073 -005B dM,P. P..d., 10- E L Vi •E qtr CIL I 0 4w 0 C C 0 0 0 6 r M O T- L E < CL rn E C: CL LU U) CL E F, < Z 0 C14 tM 0 > Uj 0 LM L) 0 Co! CL 0 o LD w! LU ul V) 09 0 Z (d () Co CD LU U- 0 w o ° ° Co 0 C6 Co C6 Co M CD O m ao Co Co (D CL a. 2 0 LL w 04 Cl) LO LD w! LU ul V) 09 0 Z (d () Co CD LU U- 0 w o ° ° Co 0 C6 Co C6 Co M CD O m ao Co Co #s CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cit-,hall'a?ci.shoreNN- ood.mn.us To: Park Commission From: Twila Grout — Recreation Coordinator /Administrative Assistant Date: October 8, 2013 Re: Agenda Item 5 — Skate Park/Dog Park — Nick Swaggert Nick Swaggert contacted Planning Director Brad Nielsen regarding an opportunity of creating a dog park at the South Shore Community Park (Skate Park). Attached is a copy of Nick's email to Planning Director Nielsen regarding a dog park. Nick will be present to discuss the opportunity of a dog park at the South Shore Community Park. After further review and discussion please advise how you would like staff to proceed. Twila Grout Prom: Brad Nielsen Sent: Thursday, October 03, 2013 4:40 PM To: Twila Grout Subject: FW: Dog Park at Skate Park? Prom; Nick Swaggert [ mailto:nswaggert @genesisl0.com] Sent: Monday, September 23, 2013 10:39 AM To: Brad Nielsen Cc: Julie Moore Subject: Dog Park at Skate Park? Hi Brad, It's been too long. I found a job, helping veterans find jobs, it's pretty great except I have to drive to St Paul! I've been walking by the Skate Park and have seen the great fence you guys put up and cannot help but think that there is a great opportunity here for a multilevel win. If we put up a similar fence around the rest of the grass and around the evergreens with a double gate we could create the only dog park in the area. Imagine a gardener sending their kids (or grandkids) to the skate park, dropping off their dog in the dog park, then gardening for an hour. I'm guessing it would cost around 15K but would actually give that park some use. Also, lots of dog parks charge a usage fee which might be something to consider if money is an issue. Stakeholders: Gardeners Neighbors Dog Owners I propose sending out a communication, much like the Manor Sport Court (which I love by the way), and get a couple of parks commissioners, some neighbors, some gardeners and some dog lovers out to Skate Park before it gets too cold and the 2014 budget gets decided. Thoughts? Nick Swaggert Director, Veterans Program Genesisi0 Direct: 651 -203 -6551 Mobile: 651 - 338 -5079 nswa ert2genesislQxom MEMORANDUM Date: October 15, 2013 To: Chairman Quinlan Paris Commission Members From: Bruce De.Iong, Finance Director Re: Capital Improvement Plan (CIP) Staff wants to verify that our understanding of the capital requests for parks matches you're your decisions from the last Park Commission meeting. Attached is an updated CIP based on that meeting. Mr. Nielsen and I would like to discuss the future project list with the Park Commission at this meeting. We are meeting with the City Council on October 14 to discuss CIP in general and the Badger Park improvements in particular knowing that resources need to be found If the City Council agrees with the Commission recommendations. The CIP will not be adopted by the City Council in final form until December, so there is more time available to adjust long -range spending plans for capital items. Attachments: 2013 Park Capital Projects Revenues & Expenditures 2013 -2022 CIP Projects by Funding Source 10 -08 -2013 04:10 PM CITY OF SHOREWOOD 0.00 PAGE: 1 30,000.00 REVENUE & EXPENSE REPORT (UNAUDITED) 166.67 ( 20,000.00) 800.00 AS OF: SEPTEMBER 30TH, 2013 0.00 0.00 402 -Park Capital Improvements 0.00 0.00 Mo O.00 FINANCIAL SUMMARY 42,000.00 0.00 75,00% OF YEAR COMP. 4Z.000,Q0 CURRENT CURRENT YEAR TO DATE % OF BUDGET 22,800.00 BUDGET PERIOD ACTUAL BUDGET BALANCE REVENUE SUMMARY INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS REVENUE UTILITY REVENUE TRANSFERS TOTAL. REVENUES EXPENDITURE SUMMARY Park Capital Improvement TOTAL EXPENDITURES REVENUES OVER /(UNDER) EXPENDITURES 0.00 0.00 0.00 0.00 0.00 30,000.00 0.00 50,000.00 166.67 ( 20,000.00) 800.00 0.00 0.00 0.00 800.00 0.00 0.00 Mo O.00 O.Oo 42,000.00 0.00 0.00 0.00 4Z.000,Q0 72,800.00 0.00 54,000.00 68.68 22,800.00 141,500.00 2.301.59 38,473.01 _ 27.19 ,_. 103 026.99 141,500.00 - ------ -- - - -- --- 2,301.59 ---- --- - -- -- 38,473.01 -- --- - - - - -- 27.19 103,026.99 - - - ---- ------- - - - - -- ( 68,701).00)( 2,301.59) 11,526.99 C 90,226.99) 10 -08 -2013 04:10 PM CITY OF SHOREWOOD PAGE: 2 REVENUE & EXPENSE REPORT (UNAUDITED) 402 -33430 MIGHTY KIDS SOCCER MATCHING GR 0.00 0.00 AS OF: SEPTEMBER 30TH, 2013 0.00 0.00 402 --Park Capital Improvements 0.00 0.00 0.00 0.00 0.00 75.00% OF YEAR COMP. 0.00 CURRENT CURRENT YEAR TO HATE % OF BUDGET REVENUES BUDGET PERIOD ACTUAL BUDGET BALANCE INTERGOVERNMENTAL 402 -33430 MIGHTY KIDS SOCCER MATCHING GR 0.00 0.00 0.00 0.00 0.00 402 -33620 HENNEPIN YOUTH SPORTS GRANT 0.00 0.00 0.00 0.00 0.00 TOTAL INTERGOVERNMENTAL 0.00 0.00 0.00 0.00 0.00 CHARGES FOR SERVICES 402 -34775 PARK DEDICATION FEES 30.000.0 0.00 50,000.00 166.67 ( 20 000.00) TOTAL CHARGES FOR SERVICES 30,000.00 0.00 50,000.00 166.67 ( 20,000.00) MISCELLANEOUS REVENUE 402 -36210 INTEREST EARNINGS 800.00 0.00 0:00 0.00 800.00 402- -35211 GAIN / (LOSS) ON INVESTMENTS 0.00 0.00 0.00 0.00 0.00 402 -36230 CONTRIBUTIONS AND DONATIONS FR 0.00 0.00 0.00 0.00 0.00 402 -36240 REFUNDS & REIMRURSFMENTS 0.00 0.00 0.00 0.00 0.00 402 -36270 MISCELLANEOUS REVENUE 0.00 0.00 0.00 0.00 0.00 402 -36275 PARK CONCESSIONS SALES 0.00 0.00 0.00 0.00 0.00 TOTAL MISCELLANEOUS REVENUE 800.00 0,00 0.00 0.00 800.00 UTILITY REVENUE 402 -37840 CASH OVER 0.00 0100 f 0.00 0.00 0.00 TOTAL UTILITY REVENUE 0.00 0100 0.00 0.00 0.00 TRANSFERS 402 -39200 TRANSFERS IN 0.00 0.00 0.00 0.00 0.00 402 -39201 TRANSFER FROM GENERAL FUND 42,000.00 0.00 0.00 0.00 42,000.00 402 -39202 TRANSFERS FROM ENTERPRISE FUND 0.00 0.00 0.00 0100 0.00 402 -39203 TRANSFER FROM OTHER FUNDS 0.00 _ 0.00 0.00 0.00 _ 0.00 TOTAL TRANSFERS 42,000.00 0.00 0.00 0.00 42,000.00 TOTAL REVENUES 72,800.00 0.00 50,000.00 68.68 22,800.00 10 -08 -2013 04:10 PM CITY of SH09EW000 PAGE: 3 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, 2013 402 -Park Capital improvements Park Capital Improvement 75.00% OF YEAR COMP. CURRENT CURRENT YEAR TO DATE % OF BUDGET DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE PERSONAL SERVICES 402 -48000 -101 FULL -TTME REGULAR 0.00 0.00 0.00 0.00 0.00 402 -48009 -103 PART -TIME 0.00 0.00 0.00 0.00 0.00 402 -48009 -121 PERA CONTRIB - CITY SHARE 0.00 0.00 0.00 0.00 0.00 402 - 48000 -122 FICA CONTRIS - CITY SHARE 0.00 0.00 0.00 0.00 0.00 402 -48009 -131. EMPLOYEE INSURANCE - CITY 0.00 0.00 0.00 0.00 0.00 402 - 48000 -151 WORKERS COMPENSATION 0100 0.00 0.00 0.00 0.00 TOTAL. PERSONAL SERVICES 0.00 0.00 0.00 0.00 0.00 MATERIALS & SUPPLIES 402- 48000 -245 GENERAL SUPPLIES 0.00 0.00 32.19 0.00 ( 32.19) 402-48000-254 MISC PURCHASES 0.00 0.00 0.00 0.00 0.00 402 -48000 -255 CANDY /FOOD PURCHASES 0.00 0.00 0.00 0.00 0.00 402 -48000 -256 BEVERAGE PURCHASES 0100 0.00 0.00 0.00 0.00 TOTAL MATERIALS & SUPPLIES 0.00 0.00 32.19 0.00 ( 32.19) SUPPORT SERVICES CHARGES 402-48000-302 CONSULTING FEES 0.00 9.00 0.00 0.00 0100 402 - 48000 -303 ENGINEERING FEES 0.00 0.00 0.00 0.00 0.00 402 -48000 -304 LEGAL FEES 0.00 0.00 0.00 0.00 0.00 402- 49000 -311 ENGINEERING - STAFF 0.00 0.00 0.00 0.00 0.00 402 °48000 -313 ENGINEERING - DESIGN STAGE 0.00 0.00 0.00 0.00 0.00 402- 48000 -315 ENGINEERING - CONSTRUCTION 0.00 0.00 0.00 0.00 0.00 402 -48000 -351 PRINTING AND PUBLISHING 0.00 0.00 0.00 0.00 0.00 402 - 48000 -400 CONTRACTUAL SERVICES 0.00 0.00 3,400.00 0.00 ( 3,400.00) 402 - 48000 -431 CASH SHORT 0.00 0.00 0.00 0.00 0.00 402 - 48000 -440 MISC SERVICES 0.00 0.00 0.00 0.00 0.00 402 - 48000 -450 BANK SERVICE CHARGES 0.00 0.00 0.00 0.00 0.00 TOTAL SUPPORT SERVICES /CHARGES 0.00 0.00 3,400.00 0.00 (. 3,400.00) CAPITAL OUTLAY 402 - 48000 -511 LAND IMPROVEMENTS 0.00 0.00 0.00 0.00 0100 402 -48000 -520 BUILDINGS & STRUCTURES 0.00 0.00 0.00 0.00 0.00 402-48000 -540 MACHINERY & EQUIPMENT 0.00 1,901.59 1,901.59 0.00 ( 1,901.59) 402 - 48000 -580 OTHER IMPROVEMENTS 141.500.00 _ 400.00 33 139_23 23.42 _ 108.360.77 TOTAL CAPITAL OUTLAY 141,500.00 2,301.S9 35,040.82 24.76 106,459.18 EDA DEBT SERVICES 402 -48000 -611 BOND INTEREST 0.00 0.00 0.00 0.00 9.00 TOTAL EDA DEBT SERVICES 0.00 0.00 0.00 0.00 0.00 TRANSFERS 402 -48000 -710 RESIDUAL EQUITY TRANSFERS 0.00 0.00 0.00 0.00 0.00 402 -48000 -720 OPERATING TRANSFERS 0.00 0.00 0.00 0.00 0.00 TOTAL TRANSFERS 0.00 0,00 0.00 0.00 0.00 TOTAL Park Capital Improvement 141,500.00 2,302.59 38,473.01 27.19 103,026.99 b O © O O © © O O Cl Cl O 4� Q 4 O � O O O O O b d b © q Cl O 6 q V) O U; O [t7 q 6 d Q, O d Q7 C7 C] I] O O V v] L O Lr) c"j r O to on O C?' cj O q co � � p O L) b aD �] C- F N — uJ O N cV co 16 <h 0 C C3 Cl) C? 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C C N C C C m C m C G m c -O [[} -' -O �-" Q- a- d a_ 6.. a- a- ttS v m d w y o o CD w E a E 0 E w E E E- U `!' s r m` rn m` cn a� rn m` cn a`� m` cn �`v en d :a m a0i ¢ a a> a s c m m co m ro cc ro m ro m ro m o m ry m t c ro c m c CD L� w w w w w u.. wU- u... c7 C) i- U U 0 w M m m M m cu m CO C7 xs \ \ 2 2 r r w ¥ } 3 CD ' Ci w \ C4 ® d - - 2 on � § 2 / \ k A � � e \ \ M ° e / / % / § A _ Ci \ � / M x ? r / CD _ \ ^ 00 co co CD CD CD \ N \ } \ k k Q ~ $ � � / w � ^ m k 2 k \ } � / \ § f } / \ ( \ _ \ } CL a- a- 2 2 0 \ 0 0- a- \/ _ = I $ / \ / ƒ Cl) Cl) Cl) #7 CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cit-,halla?ci.shoreNN- ood.mn.us To: Park Commission From: Twila Grout — Park and Rec Coordinator Reviewed by: Brad Nielsen — Planning Director Date: October 7, 2013 Re: Accept 2014 Concession Operation Agreement Russ Withum has provided concession services since 2005 and has agreed to provide concession services for Eddy Station again for the 2014 season. Mr. Withum has agreed to pay the city $394 for the 2014 season. Payment will be due September 30, 2014 Staff is recommending formalizing the agreement with Mr. Withum for the 2014 season. Independent Contractor 2014 Concession Operation Agreement By and Between City of Shorewood and Contractor THIS AGREEMENT, made this day of , 2014, by and between the City of Shorewood, Minnesota, a Minnesota municipal corporation with its offices located at 5755 Country Club Road, Shorewood, Minnesota 55331 (the "City ") and Russ Withum, 4924 Three Points Blvd., Mound, MN 55364 (the "Contractor ") RECITALS WHEREAS, the City is engaged in the business of providing municipal services including park and recreation opportunities within the corporate limits of the City. The City has constricted a concession/restroom/picnic facility in Freeman Park within the City known as Eddy Station; and WHEREAS, the City desires to provide concession services to the patrons of Freeman Park through the facility of Eddy Station; and WHEREAS, the City further desires to enter in to an agreement with the Contractor for the operation and provision of concession services. NOW, THEREFORE, the parties agree as follows: 1.) Schedule of Operation. Contractor agrees to provide concession services Monday through Sunday, from 5:30 to 8:30 p.m., commencing on or about May 1 or whenever the first organized sports events begin. Concession operations will continue through August 1, or whenever Freeman Park ceases its summer use by MGSA, Adult Softball and Tonka United Soccer. Contractor agrees to coordinate operations with the Park Scheduling Coordinator. 2.) Contractor Responsibilities. a.) Contractor agrees to be present each day for opening, training of sales volunteers, and all duties involved with closing the operation at the end of the day. Contractor agrees that if for any reason he is not able to be present for any period of time, while the concession operation is open, he will be available by pager or cell phone for immediate assistance at the site. b.) Contractor agrees to be responsible for the cleaning and maintenance of the concession area. 3.) Contractor Payment. The Contractor agrees to pay the City $394 for the year 2014. Payment due to the City by September 30, 2014. 4.) Purchasing. The Contractor agrees to purchase the necessary products and supplies associated with concession sales at Eddy Station. 5.) Equipment. The City agrees to provide the hot dog machine, popcorn machine, cash register, pop cooler, refrigerator and coffee machine. 6.) Termination. Either party may terminate this Agreement, without cause or reason, upon thirty (30) days' written notice to the other party. Either party may terminate this Agreement without notice for cause. "Cause" includes, but is not limited to, dishonesty, failure to meet deadlines, criminal conduct, or breach of this Agreement. 7.) Status of Contractor. As intended by both parties, this Agreement calls for the performance of the services of Contractor as an independent contractor and Contractor will not be considered an employee of the City for any purpose. a.) The manner and means of performance of Contractor shall be entirely at Contractor's discretion. Contractor is free to employ personnel to assist Contractor in providing services to the City, but such employees shall be Contractor's responsibility and not that of the City. The City shall not provide Contractor or Contractor's employees or agents with any benefits from the City such as workers compensation insurance, unemployment insurance, health insurance, income tax withholding, or social security contributions. The City does not control the performance of Contractor and Contractor accepts all risk of profit and loss flowing from the services provided under this Agreement. All expenses must be borne by Contractor and shall not be reimbursed by the City. Those expenses include furnishing Contractor's place of work, payroll expenses, taxes, and insurance. b.) Contractor shall conspicuously identify himself to all persons and organizations as an independent contractor and shall not represent or imply that this Agreement authorizes Contractor to act as an agent for, or on behalf of, the City. Neither the City nor Contractor shall be responsible for any agreement, representation, or warranty made by the other, nor shall the City be obligated for damages to any person or organization for personal injuries or property damage arising directly or indirectly out of the conduct of Contractor's business or caused by Contractor's actions, failure to act, conduct or negligence. 8.) Indemnification. Contractor agrees to indemnify and hold the City harmless from and against any and all claims by or on behalf of any person arising from Contractor's actions, failure to act, conduct, or negligence while performing services pursuant to this Agreement unless such damage or liability arises from or in connection with faulty or defective materials or facilities provided by the City. Contractor agrees to carry Commercial liability insurance in the amount of $1,000,000. 9.) Entire Agreement. This Agreement contains the entire agreement between the parties and no amendment hereto shall be valid unless made in writing and signed by the parties. There is merged herewith all prior and collateral representations, promises, and conditions concerning Contractor and the City. This Agreement supersedes and nullifies any preexisting agreements between the parties relating to the subject matter of this Agreement. All agreements as to payments to be made to Contractor for particular projects must be in writing. 10.) Severable. In the event any portion of this Agreement shall be held to be invalid the remainder of the Agreement shall continue in full force and effect. 11.) Notices. Any notice required or permitted to be given under this Agreement shall be sufficient if it is in writing and sent by registered or certified mail to Contractor's residence or to the principal office of the City, which ever shall be applicable. 12.) Governing Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. CITY OF SHOREWOOD CONTRACTOR LO-A C Its: Its: m CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cit-,hall'a?ci.shoreNN- ood.mn.us To: Park Commission From: Twila Grout — Recreation Coordinator /Administrative Assistant Date: October 8, 2013 Re: Agenda Item 8 — November Park Meeting Date The original November Park Commission meeting date of November 12"' will be able to take place that evening at 7:00. The City Council has moved their meeting up to 5:00 and will be done at 7:00 so that the Park Commission can hold their meeting. The November 19t1' date does not work as that evening is the Park Summit meeting.