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12-09-13 CC Reg Mtg AgendaPCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, DECEMBER 9, 2013 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby Hotvet Siakel Sundberg Woodruff B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Meeting Minutes, November 25, 2015 B. Citv Council Regular Meeting Minutes, November 25, 2015 C. City Council Special Meeting Minutes, December 2, 2015 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be remo>>ed from the Consent Agenda. Comments can be taken or questions asked following remo>>al from Consent Agenda A. Approval of the Verified Claims List B. Authorize Appointment of Public Works Light Equipment Operator C. Special Assessment Water Connection for 27010 Edgewood Road 4. MATTERS FROM THE FLOOR (No Council action Nvill be taken) _5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS A. Report by Representative Mark Sylvester on Lake Minnetonka Conservation District activities and Recognition of Service Attachments Minutes Minutes Minutes Claims List City Administrator's memo Finance Director's Resolution CITY COUNCIL REGULAR MEETING AGENDA — DECEMBER 9, 2013 Page 2of3 Attachments 7. PARKS A. Badger Park Field Improvements Planning Director's memo 8. PLANNING Administrator's A. Report by Michael Garelick on December 3, 2013, Planning Commission memo meeting Administrator's B. Summit Woods P.U.D. Conditional Use Permit - Concept Stage Resolution Applicant: Homestead Partners Administrator's Location: 23040 Summit Avenue memo C. MyCarGuyLLC - Interim Conditional Use Permit (aka South Lake Cycle) Resolution Applicant: James Steinwand Location: 5680 Countv Road 19 D. Rezone Property to R -1C, Single - Family Residential and C.U.P. for Planning Director's Accessory Space over 1200 Square Feet memo, Draft Applicant: Colson Custom Homes (representing Jeff and Colleen Johnson) Ordiance, Location: 5015 St. Albans Bav Road Resolution E. C.U.P. for Accessory Space Over 1200 Square Feet Planning Director's Applicant: Bennett and Sharon Morgan memo, Resolution Location: 5580 Woodside Lane 9. ENGINEERING /PUBLIC WORKS 10. GENERAL /NEW BUSINESS A. Proposed 2014 Contract for Public Works, AFSCME Local 224 Administrator's memo B. Making Appointments to Certain Offices and Positions for 2014 Administrator's memo, Resolution C. Council Out -of -State Travel Request Administrator's memo 11. OLD BUSINESS CITY COUNCIL REGULAR MEETING AGENDA — DECEMBER 9, 2013 Page 3of3 Attachments 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Deer Removal Program 2. AIS Inspections at Christmas Lake 3. Apple Road Channel Stabilization Project 4. MonthIv Financial Report B. Mavor and Citv Council 13. ADJOURN CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, NOVEMBER 25, 2013 MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Zerbv called the meeting to order at 6:02 P.M. A. Roll Call Present. Mayor Zerbv; Councilmembers Hotvet, Woodruff; Administrator Jovnes, Citv C Director of Public Works BroN -,n Absent: None B. Review Agenda Siakel moved, Woodruff seconded, approving 2. 2014 BUDGET — FINAL GENERAL Administrator Jovnes n the December 2, 2015, legal requirement for requirements are to prk 2014 tax le-vv, to take p The With The Citv's portion o� include police and fi transfers to the Sou planning and zoning, #Za 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. (arrived at 6:18 P.M.), and Finance Director DeJong; and as presented. Motion passed 4/0. )n is to Nv calk through the materials that Neill be presented during Public Hearing about the 2014 Budget. He explained there is a a Truth -in- Taxation Public Hearing. The Truth -in- Taxation 4 Proposed General Operating Budget, discuss the budget and to °adopt a ,balanced budget. blic Hearing are as follows. The presentation has nothing to do CIP) or the potential utility rate increases that have been erty taxes pay for a number of services funded out of the General Fund. They .ion, street and park maintenance; recreation programs; building inspections; ,onimunity Center (SSCC) and capital funds; and, administration, finance, , and other miscellaneous services. The assumptions used in preparing the 2014 Operating Budget are as follov, s. A 3 percent tax le-vv is proposed (the first increase since 2009). Of that increase 2 percent is for general operations and that is fairly consistent Nvth what is happening throughout the metropolitan area. One percent is a placeholder for SSCC operations. There is no change in staffing level or service levels when compared to 2013. That assumption has been made for a number of years. A 2.5 percent salary increase is budgeted for. Management Neill have its second contract negotiations meeting Nvth representatives for the labor union on November 26. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 25, 2013 Page 2of4 A $25 monthly* increase for health insurance is budgeted for. A new health insurance program Neill go into effect on December 1 resulting in savings for employees and for the City. The City is now Nvth the insurance brokerage firm Gallagher; the same organization that provides advice to the League of Minnesota Cities (LMC) and other public institutions. This increase is currently* under consideration. Transfers to the Street Improvement Fund and the Equipment Replacement Fund Nvere increased by 3 percent. That level of increase is needed for a number of Nears to stabilize those funds. The use of $102,848 in General Fund balance reserves is proposed to balance the budget. Shorewood homes decreased 1.5 percent on average for taxable valuation. Councilmember Woodruff suggested this be taken off the list of assumptions because it is not a budget assumption. The Citv's General Fund Balance Policy* stipulates maintaining a upcoming year's operating expenditures. The Policy*, Nvhich has beer, conservative when compared to the Office of the State An the end of 2013 the General Fund balance Neill be $3,480,87 percent Nvould equate to $3,356,812. Therefore, the amouir 2.2 percent). The Policy* also stipulates that if the reserve g; drawn doN -,n at a rate of no more than 3 percent per y ear acquisitions, or transfers to any City capital fund. The 3 pe The proposed Budget includes the use of $102,848 in rest of 55 -60 percent of the number of rears, is very- is. It's estimated that at (or 62:2 percent). The Policy* maximum of 60 in excess based on the Policy is $124,059 (or .�e higher than 60 percent the excess should be ($167,841 - $102,848) in reserves available for use based on the target range of 55 — 60 percent. The Citv's General Fund budgeted revenues total 9 property* taxes, 4 percent is from transfers and mist permits, 2 percent is from General Fund balance, 1 pc fines and forfeitures, and l percent is from intergovern The Citv's General Fund budgeted expenditures total public safety* services (police acid fire), 23 percent is public Nvorks, 17 percent is for capital transfers acid 4 transfers have ,be wfairly consistent between 2007 and is :)r items such as one -time projects, I maximum use would be $167,841. Nvould leave an additional $64,993 v. The balance Nvould still be in the Of those revenues 89 percent is from Venues, 2 percent is from licenses and I charges for services, 1 percent is from 94,687. Of those expenditures 38 percent is for general government services, 18 percent is for ,nt is for parks and recreation. Expenditures and 2014. The tak assessment and lees timeline for residential property* taxes payable in 2014 has been as follows. Hennepin County collected datzi on property* sales from October 1, 2011 — September 30, 2012. The market value was established onJanuary 2, 2013. The Board of Review process to hear appeals took place from April 201 June 2013. The City certified its maximum tax levy* for 2014 to Hennepin County* in September 2013. The County mailed out Truth -in- Taxation notices to property* ovners in November 2013. The Truth -in- Taxation meeting Neill be held on December 2. In 2014 final property* tax bills Neill be mailed to property* owners. The 2014 property* tax distribution for a property* in the City located Nv thin Minnetonka School District 276 is: 35.2 percent to the school district, 35.1 percent to Hennepin County*, 22.5 percent to the City, and 7.2 percent to other smaller taxing jurisdictions. It is based on a home in the District valued at $360,000. The properties in the City experienced an average decline in value of 1.5 percent. Mayor ZerbyT clarified that is based on 2012 sales. Councilmember Woodruff suggested adding footnote saying that are from market values up to two years ago. The average City tax impact is as follows: For a property* valued at $250,000 in 2013 its value decreased to $246,250 for 2014, and the tax increased by $21. For a property* valued at $375,000 in 2013 its value decreased to $369,375 for 2014, and the tax increased by $34. For a CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 25, 2013 Page 3of4 property valued at $500,000 in 2013 its value decreased for $492,500 in 2014, and the tai increased by $49. For a property valued at $750,000 in 2013 its value decreased for $738,750 in 2014, and the tai increased by $73. For a property valued at $1 million in 2013 its value decreased to $985,000 for 2014, and the tai increased $104. The 2014 total property tai percent change compared to the 2013 total tai for residential homestead properties in the City based on statistics from the Hennepin County Assessor's Office is as follows. Approximately 42.9 percent of the parcels (983) will see a decrease. Approximately 35.6 percent of the parcels (8 16) will see an increase of $0 — $300. Approximately 14.5 percent of the parcels (25 1) will see an increase of $301 — $600. Approximately 2.9 percent of the parcels (67) will see an increase $601 — $900. Approximately 4.1 percent of the parcels (94) will see an increase of more than $900. Councilmember Siakel noted that she thought the PoNverPoint ;presentation .flowed well. She stated throughout the budget process there has been one thing weighing on her mind. She noted she supports increasing the budget by 2 percent for general operations. She complimented the City for delivering value for its services and for Council and staff being good stewards of the taxpayers' dollars. Siakel expressed concern about the 1 percent increase as a placehold fully supportive of the SSCC. She stated she thinks the SSC C incorporated into Badger Park. That needs to be done. She explainc her is the passive participation by the other four cities that co -oN-,n t that when the City does not own it is disconcerting for her. She a percent increase for general operations and use the $64,993 in addi SSCC needs. She suggested that in 2014 things move away from th e time for a decision to be made about the SSCC. She does not think it' SSCC when there is no clear vision for the SSCC at this time. She r SSCC. She asked if there is an -,thin else that the approximate $65 during 2014. She noted she is open to hear what others have to say. er for the SSCC. She noted that she is campus should be developed and d that the part that is problematic for hc' SSCC with Shorewood. To le-vv for as if it would be better to le-vv a 2 tional available reserves for potential passive participation. She stated it's s appropriate to levy 1 percent for the eiterated she is very supportive of the ,000 in reserves would be needed for Administrator Jovnes stated the; approximate $65,000 in reserves could be used instead of the 1 percent le-vv. That amount, is ven- close t6 hat has been used to help fund SSCC operations in the last few years. Using those reserves would not put the City in danger. He noted the 1 percent is based on continuing N-, th the current 'level of operations. He stated he agrees that putting that 1 percent increase in the budget could send the wrong message to the ether four cities. He then stated it has been made very clear by Mayor Zerby to the representatives on the Southshore Center Advisory Committee (SCAC) that things are going to change and that Shorewood expects each city to participate or get out. He noted that he is confident a decision will be made on the SSCC. He stated that he is not uncomfortable leaving that 1 percent levy as a placeholder. Councilmember Siakel noted that she thought staff has done its job Councilmember Woodruff applauded Councilmember Siakel for her perspective and noted that he concurs with it. He asked that the gear -to -date information in the Budget documents be updated with information from the end of September at least. He explained that in an email from the LMC earlier in the day there is a suggestion that during Truth -in- Taxation hearings councils convey to property owners there are three Nvays to get money back from the taxes they are going to be assessed. They are: 1) there is an income based form M1PR that can be submitted up to August 25, 2014; 2) there is an algorithm used on M1PR that helps determine what relief there would be for taxes that will go up dramatically; and, 3) there is a renter's tax credit. He agrees with mentioning that during the December 2 hearing. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 25, 2013 Page 4of4 Councilmember Sundberg concurred N ith Councilmember Siakel's point of view and stated there are still unlmov ns about the SSCC. There is a need for greater participation from the other four cities. She also concurred N ith Councilmember Woodruff s suggestion to make the year -to -date information in the budget documents more current. Councilmember Hotvet stated the City would be sending a wrong message to the other four cities if the City takes ownership of subsidizing SSCC operations through a le-vv. Mayor Zerby stated he concurs N ith Councilmember Siakel's suggestion to subsidize operations through the use of General Fund reserves if needed. It is better to use existing tai dollars than le-vv additional taxes. There should not be an assumption that the City Neill subsidize that going forward through a tax le-vv. 3. ADJOURN Woodruff moved, Siakel seconded, Adjourning the City. Council Work Session of November 25, 2013, at 6:29 P.M. Motion passed 510. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Scott Ze'rby, Mayor ATTEST: Jean Panchyshyn, CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, NOVEMBER 25, 2013 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present: Mayor Zerby; Councilmembers Hotvet, Siake- Keane; City Administrator Jovnes; City Clerk Planning Director Nielsen; Director of Public Wo Absent: None. B. Review Agenda Sundberg moved, Hotvet seconded, approving the agenda as p 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, Novembe' Woodruff moved, Sundberg seconded, Approving the Cit3 November 11, 2013, as presented. Motion passed 510. 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Woodruff; Attorney ce Director DeJong; y,Engineer Hornby d. Motion passed 510. 11, 2013 Council Work Session Minutes of B. City Council Regular Meeting Minutes, November 11,2013 Hotvet moved, Woodruff seconded,, Approving the City Council Regular Meeting Minutes of November 11, 2013, as presented. Motion passed 510. 3. CONSENT AGENDA Mayor Zerb3 reviewed the items on the Consent Agenda. Siakel moved, Hotvet seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List B. Retirement of Public Works Employee Charlie Davis C. 2013 Audit Services D. Adopting RESOLUTION NO. 13 -075, "A Resolution Approving Work Orders 4 and 5 for Smithtown Road Sidewalk Improvements SAP 216- 101 -004, City Project 13 -04." CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 2 of 20 E. F. G. Adopting RESOLUTION NO. 13 -076, "A Resolution Approving Change Order 1 for 2013 Mill and Overlay Project, City Project 13 -05." Accepting Donations for the Arctic Fever Event Adopting RESOLUTION NO. 13 -077, "A Resolution Authorizing the Mayor and City Administrator to Extend the Electronic Parcel Database (EPDB) Conditional Use License Agreement with Hennepin County for the Year 2014." Motion passed 510. MATTERS FROM THE FLOOR There Nvere no matters from the floor presented this evening. PUBLIC HEARING None. REPORTS AND PRESENTATI None. Park Commissioner Dietz' Park Commission meeting actual Minneapolis, oriented camj Commissioner until it had a b nd actions taken at the November 19, 2013, meeting). for Park Commission meetings reflect the Commissioner Dietz for providing information on the City of irk Commission has discussed making Badger Park more of a public he information on Minneapolis could help shape Badger Park. on the Commission discussed that and at that time it decided to Nvait of what it Nvill cost to make the basic improvements to Badger Park. of Funds for Freeman Park South Picnic Shelter Director Nielsen stated the Park Capital Improvement Program includes a line item for reroofing the picnic shelter in Freeman Park in the amount of $3,000. The bids for that came in around $3,500. Staff is recommending that the Nvood fascia on the building be replaced Nvith steel. During its November 19, 2013, meeting the Park Commission recommended increasing the cost up to $4,000. Councilmember Woodruff asked if the existing fascia Nvill be N rapped in steel. Director Nielsen responded yes. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 3 of 20 Woodruff moved, Siakel seconded, approving the reroofing of the shelter in Freeman Park and the wrapping of the existing fascia in steel for an amount not to exceed $4,000. Motion passed 510. 8. PLANNING A. My Car Guy LLC — Interim Conditional Use Permit for South Lake Cycle Applicant: James Steinwand Location: 5680 County Road 19 Director Nielsen explained that during its June 4, 2013, meeting the Planning Commission held a public hearing to consider a request by James Steinwand for a conditional use permit (C.U.P.) for a bicycle repair and auto detailing business at 5680 County Road 19. At that time the applicant did not agree Nvith some of the conditions that Nvere suggested by staff for that approval, During the hearing staff suggested another approach that may Nyork for the site Nvhich Nvas an interim C.U.P. The interim C.U.P. is intended for uses that may not be consistent Nvith the long -term plan for the area. That site is part of the Smithtov'ri Crossing Redevelopment area. Since the hearing the applicant has applied for an interim C.U.P. He dropped the auto detailing aspect of the C.U.P. and intends to go Nvith bicycle repair,, bicycle rental and bicycle sales at that location. He noted that for the permanent C.U.P., the City Nvould have required curbing around the entire parking lot, the removal of the driveway onto County Road 19, and more extensive landscaping than Nvhat Nvas being proposed by the applicant. He explained that for the interim C.U.P. it's suggested property will be reviewed. During the three y ears the curbing. The parking lot Nvould have to be patched. S( grovah for when there is a permanent use of the site. ' the site and a landscape plan prepared; by a landscape, those items Nvith the stipulation that the applicant improvements cannot be done at this time of the year; Nvould be used to determine the amount of the letter of be approved for three years after which the applicant v, ould not have to put in the perimeter me landscaping Nvould have to be planted to start Che applicant has submitted an updated survey of professional. Staff has recommended approval of submit bids for required improvements. Those but, they must be done by June 1, 2014. The bids redit or cash escrow to be held as security. He then explained American Legion Post 259, the oN -,ner of the site, has taken issue Nvith having to provide any financial security. The City's ��C.U.P. process requires financial securit -T for required improvements. In response t0'that staff has suggested the alternative of not posting the security until the business is scheduled to open in the spring of 2014. By delaying the posting of the security until spring it Nvill likely onlv be in escrov, for afew months. Nielsen noted Mr. as Nvell. and a few representatives from the American Legion are present Mr. Steinwand stated after the November 5, 2013, Planning Commission meeting there Nvas discussion about delaying the opening of the business until April 1, 2014. His hope is that he and the American Legion Nvill Nvork on getting the inside of the building ready by then, noting the building Nvas ready for demolition. He noted that he has contacted an asphalt company and Mom's Landscaping had the best bid for landscaping. Director Nielsen reiterated that based on the City's Ordinance the City Nvill request financial security in the spring when the applicant Nvill open for business. He explained if it is a letter of credit it remains in the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 4 of 20 applicant's account and if it is cash escrow the City holds on to the money* until the improvements are complete. Mr. SteinNvand stated the American Legion has concerns about the requirement to plant a row of trees between its building on the 5680 County* Road 19 property* and the Legion building because it oN -,ns both properties. He noted that people appreciate the desire for screening on the SmithtoN -,n Road side and the Heartbreaker site. He stated it's likely* that Nvhatever is planted Nvill likely* come out in three to five Nears because it is likely* the corner Nvill be redeveloped during that time period. He then stated he does not Nvant to spend a lot of money* on something he can't recoup. Although he Nvants to do Nvhat he is proposing, it has to make business sense and he needs it to at least break even. He noted the bid from Mon's Landscaping is $10,000 — $12,000. Ken Dallman, Commander, American Legion Post 259, explained representatives for the American Legion spoke Nvith Mr. SteinNvand after the November 5, 2013, Planning Commission meeting about Nvhat Nvas discussed. He also read the minutes of that meeting. From his perspective the amount of landscaping being suggested between the properties seems excessive. The other six commercial, properties on the corner have none except for the one dead tree. He asked N -,hN- $10,000 in landscaping, needs to be done N-,-hen nothing Neill be shielded except from Heartlhreakers or the road. He suggested doing the same amount of landscaping as LuckyT's Station did in front of the building: ' The Legion likes the three -Near interim C.U.P. Nvith the potential option to renew for another two years. He questioned the need for a C.U.P. when bievele sales and rental are an alloNvable use in a commercial zone. He indicated that he thought delaying the posting of a letter of credit or cash escrov, until next spring when the business opens seems reasonable. He stated the issue of cut -thm traffic off of County Road 19 could be solved by removing the no- right- turn -on -red sign off of County Road . 19 on to SmitrhtoN -,n Road. He does not think Mr. SteinNvand can do much about that. He noted that the American Legion Nvould like the project to move fonvard. He stated the conditions of approval include no" outdoor storage, repairs or parking. He asked if that means if a person comes and needs something checked out on their bicycle he asked if that means it has to be taken into the building to be looked at. To him that seems picky* Mr. SteinNvand asked for Director Nielsen, explained of been applied for. He then exf and storage after many years" things sueh':as removing a bill] avoid trailer cjr trucks Nvith the Mr. Steinwand stetted every o parking lot. He clarified he i during business hours. no outside storage, repairs and parking means. loor display, storage or rental requires a separate C.U.P. which has not ined the City recently* granted a C.U.P. to LuckyT's for outdoor displays not allowing that on that site. It did so because the oN -,ner of LuckyT's did ard. There are conditions associated Nvith that C.U.P. He stated intent is to Mme of the business on it (i.e., portable billboards). business in Shorewood has their commercial vehicles outside in their talking about storing them in the parking lot overnight but outside Director Nielsen noted staff does not have an issue removing some of the decorative landscaping (e.g., floNvers) from the landscape plan. He explained the County* Road 19 Corridor Study* recommends creating a backdrop of evergreen trees. He noted that LuckyT's did not plant the evergreen trees; the owners of the site put them in. He stated the City is asking for less than Nvhat Nvas done at that other site. He clarified that the City is not worried about screening from the American Legion because the Legion ov'ns both properties. He stated the City is looking to implement the recommendations in the Study*. Therefore, the evergreen trees are to be planted. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 5 of 20 Mr. Dallman asked if the evergreen trees are supposed to go behind the building. Director Nielsen responded they are. The trees are to be a backdrop for the commercial development. Mr. Dallman stated that is sillv to him. Councilmember Hotvet asked if the business Nvill be open Near round. Mr. Steinwand responded once it opens for business it Nvill be open Near round. Councilmember Sundberg questioned the need for planting evergreen trees when the business Nvill be a temporary use of the site. Director Nielsen stated no one knows how temporary the use Nvill be. Nielsen explained the intent is to get trees groNving should the use end up staying there. But, that decision is up to Council. Sundberg stated she personally Nvould like the City to try and help emerging businesses. The proposed use Nvould be exceptionally complimentary for the type of pedestrian and bicv cle friendly environment the City Nvants to create. She noted she Nvould support striking that landscaping requirement. Councilmember Woodruff stated he does not support scraping the landscaping requirement. But, he does support eliminating the need for landscaping between the American Legion building and building on the 5680 County Road 19 property. That landscaping Nvould not be useful to anyone. He stated he supports having a reasonable amount of landscaping on the front of the proposed bicycle site. Councilmember Sundberg clarified that is what she meant; not what she said. Woodruff asked if the resolution granting the interim C.U.P. says the C.U.P. goes into effect April 1, 2014, and if Mr. Steinwand Nvould have to post the letter of credit or cash escrow before that date. Director Nielsen explained the interim C.U.P. would be effective once the resolution is adopted but the posting does not have to be made until just before the business opens'. Councilmember Siakel stated she thought there should be some landscaping required. She asked Mr. Steinwand to comment, more non storage.' Mr. Steinwand stated he does not intend to'have storage outside or make repairs outside. He noted that if he needs outdoor storage he has plenty of root behind the fence at his auto repair business which is very close to the' ,"nev, property. He stated there may be a bicycle rack outside, similar to what there is at schools. He explained his plan is to have a service area in side of the building. But, that does not mean a bicyclist may not stop by to put air in their tires. Councilmember Hotvet asked who is responsible for maintaining the landscaping on the corner of County Road 19 and SmithtoN -,n Road near the 5680 County Road 19 property. Director Nielsen stated the Citv is. Nielsen noted that Lucky's asked to take care of the City landscaping near its site. Hotvet noted a lot of that landscaping near the 5686 site is dead. Councilmember Woodruff clarified the land next to the curb on SmithtoN -,n Road is owned by the City of Tonka Bay. It is up to Tonka Bay to maintain that landscaping. He explained that as part of the County Road 19 project there Nvas intent for the two Cities to come to terms on annexing that property to Shorewood. Mr. Steinwand asked if he could take care of that small section of land. Mavor Zerbv stated he thought what is being proposed Nvould be a good use of that building. He noted the closest bicycle repair business is located in the City of Chanhassen. He stated the building is quite small and therefore there are not a lot of uses for it. He then stated he agrees that the landscaping between the American Legion building and the proposed bicycle building is unnecessary. The Legion has a very tall CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 6 of 20 Nvooden fence close to its property line. Also, there are poNver or cable lines above the area where the trees Nvould be planted. He noted he supports modifying that part of the landscape plan. Councilmember Woodruff suggested Mr. Steinwand make a list of all of the things he intends to do on the 5680 County Road 19 property and verify that all of the items Nvould be permitted under the interim C.U.P. he has applied for. He stated he personally has no issue storing bicycles next to the building in front. That is Nvhat a bicycle sales business Nvould do. If that requires another C.U.P. then Mr. Steinwand should apply for that. He commented that he Nvould hate for Mr. Steinwand to continue to go doN -,n this path to find out that he doesn't have all the permits he needs to do Nvhat he Nvants. Hotvet moved, directing staff to prepare a resolution granting an, interim C.U.P. for a bicycle repair, sales and rental business to Mr. Steinwand for the property located at 5680 County Road 19 subject to removing the landscaping requirement to plant evergreens between the bicycle business building and the American Legion building. Woodruff seconded, subject to amending the motion to include having staff work with the applicant to determine if a second C.U.P. is needed for outside storage prior to Council considering the resolution. The maker accepted the friendly amendment. Motion passed _5/0. B. Summit Woods Planned Unit Development Conditional Use Permit — Concept Stage Applicant: Homestead Partners Location: 23040 Summit Avenue Mayor Zerby stated he appreciates all those i Nyork and people participating in the process. the audience. He asked that they respect understanding that the residents; have selected encouraged those people to speak first. He n speaking. He asked therm to be as concise present (himself and Councilrnembers Siakel on this matter. He clarified thaf this is not a November 5 PlarimugCommission meetings' n the audience for coming! It is nice to see democracy at He then stated Council and staff respect the time of those in Council's and staff s' time as Nvell. He stated it's his certain people to be the spokespersons this evening. He oted that he Nvill not set a specific time limit for people as possible, He stated there Nvas a majority of the Council and Woodruff) during the November 5, 2015, public hearing iblic hearing. The hearings held during the October 1 and ore part of the process. He stated as a matter of courtesy he then stated he understands that a few people brought 1 see how the first presentation goes before committing to trying to be inclusive not exclusive. He stated he Nvants to Will hear public comment this evening. He Power Point presentations or other aids. He N -t, more than one being used. He noted that he is make the best use of even one's Mime. Mayor Zerby explained the one tool local governments have to control land use is zoning. A zoning ordinance divides a local government's jurisdiction into districts or zones. Each district regulates the type of land uses alloN edAntensity or density of development, height, bulls and placement of structures, amount and design of parking, and a number of other aspects of land -use and development activity. Land ovmers have a constitutional right to develop their land. That is done through as -of -right development. That means they can develop on that land as long as it complies Nvith all applicable zoning regulations and does not require any discretionary action by the City Planning Commission or City Council. Most developments and enlargements in the City are done in this manner and they are called as- of- rights. This evening what is being discussed is a conditional use permit (C.U.P.). A C.U.P. gives the government a little more control over how land is being developed. It typically puts more controls on; not less. That is done as part of a give and take between the land oN -,ner and the regulating governing body. Council is charged Nvith the highest and best use of land in the City. Council takes into consideration how that land CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 7 of 20 can be used for current residents and for future residents. A lot of decisions a council makes Nvill impact the City for a long time. The general timeline for C.U.P. request process is on day 1 the application is submitted. Staff has ten days to complete the review of the application. A public hearing is held by the Planning Commission after about 31 days. If the Commission makes a recommendation Council Nvill review the application after about 45 days. That is what is occurring this evening. After about 59 days Council takes formal action on the application. This evening Council Neill hear about what is happening Nvith the Concept Stage for the Summit Woods planned unit development (PUD). This evening Council Nvill give staff direction on drafting a resolution. Formal action Nvill be taken on the PUD Concept Stage during Council's'December 9, 2013, meeting. His job as Mavor /chair is to run the meeting this evening. He intends to have an orderly process. Council has to follow Robert's Rules of Order. Therefore, a potential speaker has to Nvaitt6,be recognized by him (the chair). He Nvill invite people to the podium to speak. A, speaker needs to identify themselves by their full name and address. He encouraged members of the audience to keep their comments to about five minutes or less, and noted that he Nvill not clock their tune. He also encouraged speakers not to reiterate comments or concerns made by previous speakers. They can,just note if they agree or disagree Nvith those comments and then voice new comments or concerns. He clarified that this evening is not a located at 23040 Summit Avenue. He noted that he has spoken Nvith a couple of resid summary that change is coming to their neighborl. new owner Nvants to do something different N-, neighborhood. There are some sites, that have be reiterated change is coming and the got' is to make Zerbv invited the developer the developer. It, is about how to best utilize the land ents over the last couple of Nveeks and he told them in ood, The ownership of that land has changed and the th the land. He also noted he Nvalked around the ,n developed Nvithin the last ten to fifteen Nears. He the best use of the land. Steve Bona, Nvith Homestead Partners;LLC located at 525 15 "' Avenue South, Hopkins, noted that Pete Knaeble (with Terra Engineering N�h ch is the civil engineer and land planner for the project), Tom Strohm (w—ith Homestead), Jeff Shoenwetter (Nvith JMS Custom Homes) and Don Rix (the property oN -,ner) are also present. He stated Homestead is a residential land development company that primarily develops in the southNvestern suburbs (e.g., Deephaven, Eden Prairie, Edina, Minnetonka, Mound, and Savage) Nvith most developments being single family. Mr. Bona explained that the initial PUD concept plan Nvas for six lots all of which Nvould have abutted Summit Avenue. In return for the six lots there Nvould be a 2.1 acre conservation easement on the rear lot on the bluff where all of the trees are located. That Nvas the plan Homestead brought to the first public hearing held by the Planning Commission on October 1, 2013. That hearing Nvas continued to allow Homestead the opportunity to Nvork Nvith the builder and staff (engineering and planning) on improving the PUD based on comments made during the hearing. During the November 5, 2013, public hearing Homestead presented a revised PUD concept plan. The revised plan has four lots abutting Summit Avenue; it removed the furthest parcel to the north. In general it reduced the lot count by one. It includes one more lot than a conforming traditional plat Nvould allow. The revised plan also includes a large conservation easement; a significant public benefit that Nvould be preserved forever. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 8 of 20 He highlighted comments made about the original six -lot PUD concept plan. It Nvas too dense; there Nvere too many* lots. There Nvere questions about stormNvater management. The side yard setbacks of 7.5 feet and the front yard setbacks of 25 feet Nvere too small. He stated under the revised four -lot PUD concept plan Homestead made a significant concession from its perspective. It asks for just one more lot than the zoning ordinance allows. The four lots are on about 3.25 acres of land. The average lot size is larger and the density* is less than on the original concept plan. The side yard setbacks comply* Nvith the City Ordinance. The permanent conservation easement Nvould be 57 percent of the site. The revised plan estimates a 5 percent tree loss. The increase in traffic trips per day* on the road is not a concern for the City Engineer. He noted that one house can be built on the northerly* parcel; that parcel is removed from the revised PUD. He displayed a caps of the revised PUD concept plan and an aerial view of the plan. He noted the bluff is very* large and steep and it has many* trees on it. He noted that Homestead Nvill do its best to get the PUD approved. But, if it is unsuccessful in doing that it Nvill come back Nvith a conforming plat Nvhich is Nvhat the City allows under its ordinance. It Nvill be Nvhat can be developed Nvithout any variances from the City Code. He displayed a copy of a conforming R -1C plat. He explained that under that five -lot conforming plat the average lot size would be smaller and the density* greater than for the PUD. The side yard and front yard setbacks Nvould comply with the City* Code. There Nvould not be any conservation easement; the trees and the bluff Nvould not be preserved. A 60 percent tree loss is estimated on the bluff He clarified that the conforming plat is not Nvhat Homestead Nvants to do. But, if it's revised PUD concept plan is not approved pit Nvill move fonyard Nvith that. That is not a threat but it is reality under the Nvorst case scenario. He noted that Citv staff recommends the revised PUD concept plan being presented this evening. He explained that under the conforming plat there is the ability* to build very* large homes (homes about 80 feet wide) Nvhen compared to Nvhat is being proposed under the PUD (homes about 50 feet Nsde). He stated the conforming plat does not accomplish the goals of the CityT's Comprehensive (Comp) Plan. The conservation easement Nvould be gone. The bluff and trees Nvould not be preserved. The character Nvill change under either plan because there is only one house on the site at this time. The tradeoff is four lots along Summit Avenue Nvith a; significant conservation easement or five lots on the entire site Nvithout a conservation easement. He explained the average lot size for the PUD concept plan Nvould be 35,373 square feet versus',28,299 for the conforming plat. The density* for the PUD Nvould be 1.23 versus 1.54 for the conforming plat. He rioted that on page 29 of the CityT's Comp Plan Land Use Policies number 9 states "Density dnd lot size shall be the primary considerations in the review of development requests." Number 14 states `New residential development shall maintain the natural environmental character of Shorewood:" He stated the PUD accomplishes those goals. He explained that for the PUD 72 percent of the area Nvould be undisturbed (within grading limits). For the conforming plat 83 percent Nvould be disturbed. He explained in the Murray Hull Neighborhood there are thirteen properties abutting Hummingbird Road. The average lot size is 1;03 acres. The average lot size for the PUD plan is 0.81 acres; Nvell above Nvhat the City Ordinance requires. The average market value for the thirteen properties is $383,000 (per county* tax records). The starting price for the four proposed lots along Summit Avenue Nvould be in the $500,000 to $600,000 range. Six of the thirteen properties could be subdivided. If they Nvere the average lot size Nvould be 0.72 acres. He noted the first paragraph in the 2008 update to the Shorewood Comp Plan states "Perhaps above all other characteristics of the community, Shorewood residents value the natural setting in which it is located. Lakes, wetlands and woods all combine to make Shorewood a very attractive place to live. Ironically, this attraction creates pressure for new development which can threaten natural amenities. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 9 of 20 Shorewood is committed to all efforts at maintaining the high quality of its natural environment." Under the Natural Resource and Land Use Objectives of the update number 3 states "Creative development design to ensure the protection and enhancement of those portions of the community containing unique physical features (topography, woodlands, etc.) is to be encouraged." Number 6 states "Shorewood's trees and vegetation are valuable assets and consideration is to be given to their preservation and protection." Number 9 states "Where feasible, control over natural open space areas shall be obtained through conservation easements..." The PUD plan preserves the bluff through a permanent conservation easement. Under the Natural Resource and Land Use Policies of the update number 5 states "The use of planned unit development cluster concepts shall be considered where protection of natttral features is important to the community." Number 13 states "Conservation easements and similar methods of preserving open space shall be pursued to ensure that such areas remain open space indOmitely." Number 21 states "Preserve existing wooded areas and develop programs and regulations to replace lost trees cover." In the City's Comp Plan the definition of a PUD states " The primary advantage, of this zoning tool, and the reason it may be suitable for Shorewood, is that it encourages preservation of'natural features, such as wooded areas and wetlands, while still allowingicient and economically advantageous use of land." That language Nvas developed for a parcel of land exactly like what is being discussed this evening. The October 21, 2013, staff report states "The Summit Woods project is exactly the type of project for which the planned unit development (P. U.-D) tool was intended. It must be remembered that the property owner has a right to develop his property under the rules established by the City. In this instance, the P. U.D. approach is considered to be./br superior to fr ^aditional platting." Mr. Bona noted that many of the engineering technical questions get answered during the Development Stage, the second stage, of the PUD process. Peter Knaeble, Nvith Terra En ing eering located in Golden Valley, stated that his firm is the engineer and land developer for the project. He noted that in the Concept Stage of the PUD detailed drainage studies are not done. He explained the four -tots PUD plan «ill have significantly less impervious surface than the five -lot traditional plat because there Nvould be fewer houses and driveNvays. The PUD Nvould be designed to the Minnehaha Creek Watershed District (MCWD) standards, the City standards and the Minnesota Pollution Control Agency- (MPCA) standards for stormNvater runoff The various standards require the developer to restrict the rates, volume and quality of stormNvater runoff The proposed infiltration basins for the lots, will exceed those standards. The four properties will probably be the only properties in the neighborhood that meet the constantly changing MPCA standards. The PUD Nsill not fix existing drainage issues in the neighborhood nor will it exacerbate them. He noted that he is present to answer any questions Council may have. In response to a question from Councilmember Woodruff, Mr. Knaeble stated as part of the PUD Summit Avenue will be Nvidened'in front of the project area on the development side. Woodruff then asked if municipal water will be extended to the site. Mr. Knaeble responded it would be. Woodruff went on to ask what the proposed front yard setbacks are for the four -lot PUD. Mr. Bona stated the setback for Lot 1 is 25 feet and the Citv's standard is 35 feet. For the other three lots the front yard setback will meet or exceed the City's standards. Homestead is requesting flexibility on Lot 1. Mr. Bona clarified municipal water Nsill be extended from the City of Chanhassen. He explained Chanhassen wants to extend its Nvatermain so that eventually it can loop it. Chanhassen wants to know that if there ends up being a large improvement project that the City would be open to Chanhassen CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 10 of 20 extending its Nvatermain further to loop it at no cost to the City. The details about bringing Nvater to the site that Nvould be discussed during the preliminary plat stage (the Development Stage). Councilmember Siakel noted the City requires any development of at least three houses to connect Nvith municipal Nvater if Nvater is available. She stated to her that municipal Nvater is a must have. Mr. Bona concurred. Siakel asked if it Nvould be possible to stager the locations of the houses on the four lots. Mr. Bona explained they looked at the orientation of the four lots in detail. There is not a lot of maneuvering possible in part because the east side (the backyard side) drops off quickly. Before the drop off there are a significant number of trees. The proposed location of the houses is a far back as they can go and still allow for a decent back yard. The front yard setback is a substantial distance from the paved road because the right- of -Nvay (ROW) is 80 feet. That is fairly large when compared to standard ROWS. Mr. Knaeble noted the average distance from the road to the front of the houses is about 70 feet. Mr. Bona explained the single - family houses are placed Nvhere they are easier to build because of the topography. He then explained that Lot I (which Nvill be built on in the future) Neill require significant customizing. He stated there is a Nvay to bring part of another parcel into play Nvith Lot-4A that Nvould allow the location of the house to be moved back slightly. Councilmember Hotvet asked if just one house Nvill be" built on Lot IA. Mr. Bona responded yes and noted it Nvould be because of the Nvidth. Hotvet then asked how the conservation easement Neill be made permanent. Mr. Bona explained the easement Neill be recorded at, the county and there are very strict guidelines about Nvhat can be done on the easement. Typically it cannot be touched Nvith the exception of removing invasive species. The easement cannot be built on or even moN ed. Don Rix, ovner of the 23040 Summit Avenue that Nvere talked about during the two public hearings away in 2010. His father ahv a} s understood his pro someday. His father was an attorney for Hennepin C, Nvas land acquisition. His father clearly: understood tl develop his land in order to "protect his investment for understanding of his rights as a property ovner to d Nvere Nvell knovm. stated he Nvanted to address some misconceptions i the PUD, He explained his father Ted Rix passed , - rights' and that the land Nvould be developed my for matiy Nears. One of his areas of expertise necessity to establish and explore the potential to ie future of his family. His father's Nvishes and his ,elop multiple lots in accordance Nvith City Code In 1993 his father hired Advance Survey and Engineering to survey, draft and develop a multi -lot development. The plan Nva, put in place to secure the possibility of future development and protect his invesunent from eminent domain. Throughout the process of his and his family exploring the sale and development of the property they have taken careful steps to select a developer who understands their Nvishes. Their wishes are to maintain the natural beauty and the conservation of the area in accordance Nvith how his father would have agreed. He and his family have tried to act accordingly within all of the parameters of the Shore« ood City Code and the Shorewood Comp Plan which he had studied prior to this. They believe the P JD Homestead Partners presented this evening is a balance of upscale, beautiful homes and is complimented by the large conservation easement that would be protected as a benefit to the community. Homestead 'Partners NN-111 continue to work with the City to bring this to a successful conclusion. Mr. Rix thanked Council for the opportunity to speak. Mayor Zerby asked the audience to hold any questions they have for Council until after the audience presentations are complete. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 11 of 20 Sondra Travlor, 23115 Summit Avenue, Shorewood, stated the 23040 Summit Avenue property sits on the hill area of land that is legally described as Murray Hill. The residents in the area around there refer to themselves as the Murray Hill neighborhood. The residents in the neighborhood are opposed to the proposed PUD. They have come together to express their deep concerns and ask that the PUD not get approved. They are not opposed to building on the property. They do think the PUD is inappropriate and inconsistent with the special character, quality and charm of their neighborhood. They have serious concerns that the PUD will devalue their homes and compromise the health, safety and Nvelfare of their environment and the residents. She displayed a graphic shoeing the results of an opinion survey of the residents in the neighborhood which indicated all were opposed to the PUD. Charles Liedtke, 6231 Hummingbird Road, Chanhassen, stated he is present to represent the Murray Hill Road Neighborhood Group of 17 homes and growing. There are approximatel�T 30 adults living in the neighborhood and when children are included there are approxilnately, 50 residents living in the neighborhood.. The Group is thankful for having a voice in the process. He noted he is representing 17 homes and his presentation should take no more than 15 minutes. Mr. Liedtke explained the aim of their Group is to promote respectful development in their neighborhood. He displayed numerous pictures of the area from various locations. Back in the dad- the arcawas a historic place. It was the ultimate place to go to get the vantage point to Excelsior and Lake Minnetonka. He displayed pictures of a document and map from the Excelsior Historical Society. He noted that what used to be called College Avenue is now called Murray Hill Road. He thought it was called College Avenue because Carlton College had considered building on the old horse pasture located in Chanhassen at one time. He displayed a copy of a current plat map from Hennepin County's website. It does not show the horse pasture. It does show the PUD area as three lots and the north lot is another lot that is being called the north Nvoods. He then displayed an aerial view I of the PUD area, which showed the demarcation of the Rix property which has three pieces. One of them is the old horse pasture in Chanhassen. Another is the PUD area. And, the third is the north lot. The Rix properties expand two counties and two cities. He displayed a copy of a letter from the Murray Hill Neighborhood Group which identifies some of their concerns with the PUD and a plat shoeing the location of the Group's homes. The Group's properties abut either Hummingbird Road, Murray- Hill Road or Summit Avenue. There are no houses along Mayflower Road or Galpin Lake Road. He explained the residents enjoy, Nvoods and wildlife throughout its neighborhood and looking at many old trees of various types. A special feature of the neighborhood is the topography. He displayed a plat indicating where the slopes on the Group's properties are and the bluff line in Chanhassen. The bluff line is protected by Chanhassen's Ordinance. Shorewood does not have a similar bluff ordinance. The proposed PUD houses could not be built in Chanhassen because of Chanhassen's Ordinance. He displayed multiple photos of the back side of what would become part of the conservation easement which shows it is heavily wooded and steeply sloped. The Group thinks that developing the subject property would be problematic. The slopes are more than the 12 percent grade. There are drainage and erosion issues. It is a very busy road. There are wetlands in three areas in the neighborhood with one of them spanning the cit- ,Jcounty border. The development would result in clear cutting. Summit Avenue and Hummingbird Road are very narrow. He displayed a photo of the Summit Avenue blind curve and noted the steep slope of the road. Summit Avenue is not drivable in the winter when it is icv. Drivers travel on Hummingbird Road in Chanhassen instead; including those driving heavy, large construction trucks. That would lead to additional road degradation. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 12 of 20 The current infrastructure (roads and utilities) is okay for today but if too many homes are added it Nvould not be sufficient to support them Nvithout major road reconstruction. He asked who Nvould pay for reconstruction of Hummingbird Road and Summit Avenue. Utility poles are located next to Summit Avenue and it is heavily Nvooded next to the road. He displayed a photo of a UPS truck on Hummingbird Road. It Nvould be the same or Nvorse on Summit Avenue. When there are trucks on those roadways it is difficult to pass them. The residents enjoy the aspects of the narrow roadvmys. It differentiates their neighborhood from other neighborhoods. There are stormNvater runoff issues in the neighborhood. StormNvater floes doNsn Summit Avenue and then doNsn Murrav Hill Road. Shorewood has done some Nyork on those roads cud only time Nvill tell if it Nvas sufficient. Additional pavement at the top of Summit Avenue Nsill result in more stormNvater runoff. He stated the residents in the Group love their neighborhood. They are not,opposed to development. They Nvant their future neighbors to love and enjoy Nvhat they love and enjoy. But, there are conflicting visions as to Nvhat the development should be. The residents have always thought there would be development. One vision is a very Nvealthy family Nvould buv all of the Rik, property and build one Verb; nice house on it. Another vision is to build two houses Nvithout anv tree lost. Another is three houses Nvould be built Nvithout any tree lost. There are an infinite number of options for developing the property. Shorewood could buy the property and preserve it forever. The Group studied the Shorewood Comp Plan in depth; possibly as two sides reached two different perspectives, The Group agref preservation and protection of the natural environment. The Group Resources Policies: 1) "... sensitive areas shall'conform to local, n "... environmental impact statements, existing vegetation shall be indicated shall be preserved wheneverfeasible,' on slopes and with "In light of the considered a "warning flag'' ". The G back side of the property and the nortl The Group agrees with the fo are inconsistent with the resi surrounding neighbors, neighl the development; and, "Propel believes it is fonyard thinking. shall be orenc as the developer did. Yet, the ShoreNvood's goal to ensure sith these Shorewood Natural tan and state regulations.' , 3) Lion, condition and species of in all development requests. "; and, 8) "Natural drainage patterns . The Group agrees that the "... City Engineer should test soils ... " imount of sloping land in Shorewood, 12 percent grade will be C up's pictures shov, a grade of much more than 12 percent on the lot. Land Use Goals and Objectives: "... discourage land uses which qnd natural character of the community.", " ... to consider the and cities.", thinking about the infrastructure necessary to support s are to be protected. ". The Group agrees Nvith the Comp Plan and ShoreNvood's Comp Plan states "Applicants for P. U.D. must provide clear and convincing evidence demonstrating that the use of a'P. U.D. meets the city's criteria and that the use of P. U.D. would provide a benefit to the city over traditional zoning requirements The primary advantage of this zoning tool is that it encourages preservation of natural features, such as wooded areas and wetlands ..." The City Nvould grant special rights in exchange for getting a benefit for the community. The Group does not understand Nvhat the benefit is. The trees are alreadv there; residents alreadv benefit from them. With the steep slopes, the erosion issues, the necessary clear cutting, and the busy roads across from Netlands the Group does not think the site is buildable. It thinks the conservation easement is a false gift. The project could be conforming if the site Nvas flattened out and the trees removed; but, not in its current state. The Group opposes the proposed four -lot PUD. The Group concurs Nvith the Planning Commission's overwhelming recommendation to deny the PUD concept plan. The distance from the bottom of the hill to the top is roughly 259 feet. To conform the Group thinks there may not be more than two lots in the PUD area. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 13 of 20 He graphically illustrated how the view across the old horse pasture will be changed by the PUD and the fifth house on the north lot. He also illustrated how the view from Ms. Travlor's kitchen window will change because of the PUD. He reiterated the Rix property has three pieces - the north lot, the PUD area and the horse pasture. He stated it's the Group's understanding that two houses could be built on the pasture. Seven new homes could potentially be built in the neighborhood. That would be totally inconsistent with the neighborhood and it could potentially change the character of the neighborhood forever. He again graphically illustrated how the views would be changed by the new houses. The Group is very concerned about traffic, safety and road degradation caused by the heavy* trucks using the roadways. Children play on the roads and residents walls the roads. He recapped a list of the Group's concerns - increased traffic, more dangerous roads, road degradation, drainage and flooding, bluff destruction, wildlife habitat destruction- less puce and quiet, aesthetics (lack of fit tract homes), and neighborhood property devaluations. He displayed a list of fifteen neighborhood characteristics that NN 11 get worse because of the PUD. The characteristics are: road traffic, pedestrian safety, peace and quiet, road degradation, stormwater drainage and flooding, consistency of properties, average home setbacks, average distance, between homes,, open space, erosion prevention, bluff protection, tree protection, wildlife habitat protection, aesthetics and. property values. At some point people need to come to the realization that the PUD concept is'a bad concept. The Group has reached that conclusion. He stated the Group does not think the developer his provided clear and, convincing evidence regarding the PUD. The PUD does not provide a benefit to the City and its residents. It is a detriment to wooded areas and wetlands. It does not preserve and enhance desirable site characteristics and does not fit the character of the neighborhood. it does not prevent soil erosion and it may create it. It is not an efficient use of land and will compromise current roads and utilities. It does, not promote public health, safety*, and welfare. It will depreciate the surrounding neighborhood. He then stated the Group ' thinks there are other interested parties besides the City* and residents of Shorewood. They* include the ! Minnesota Department of Natural Resources, the Minnehaha Creek Watershed District,, the Metropolitan Council; "Carver County, Hennepin County, and Chanhassen. He noted that with the conforming plat there could ultimately* be eight new houses in the neighborhood between Shorewood and Chanhassen He then noted the Murray Hill Neighborhood Group respectfully* asks Council not to approve the Summit Woods PUD concept plan which would be in concurrence with the City's Planning Commission recommendation. The Group also asked the City* to investigate the developer's definition of a conforming concept. He stated the Group thinks there are more than the two choices provided by the developer - the PUD and the conforming,plat. He noted the Group will respect Council's ultimate decision. Mayor Zerby stated from his perspective Mr. Liedtke's presentation was quite thorough and he appreciated the information. He asked if there is anyone who absolutely needs to speak about new information. Jason Milles, 6281 Hummingbird Road, Chanhassen, stated that during the November 5 public hearing he gave a slide presentation of information similar to what Mr. Liedtke presented. He then stated he has learned through this PUD process that there is always give and take. He noted the only residents in the area that will benefit from the conservation easement are those that live along MayfloNver Road but no CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 14 of 20 one lives there. There are only two of houses along the Galpin side across the pond. He stated from his perspective the 30 adult residents in the Murray Hill Neighborhood Group will carry the burden of the PUD. He noted that he rarely drives through the MayfloNver Road and Galpin Lake Road area. He stated there will eventually be seven houses on the Rix property —four on the PUD, one on the north lot and two in Chanhassen. Possiblv nine if the two down below are counted. He then stated that most of the houses along the east side of Hummingbird Road have almost no backyard. The developer is proposing 20 to 25 foot backyards for the PUD. He suggested coming up with a plan with a smaller back yard. He noted his main concern is with the density. There will be seven houses very close together in a neighborhood where they are not. He complimented Mr. Liedtke for accurately conveying the Group's concerns. He stated the Group Nvould like a plan everyone can agree with. The Group will probably not like a conforming plat either but it is the best that can be asked of the Citv. Mayor Zerby recessed the meeting at 8:54 P.M. Mayor Zerby reconvened the meeting at 9:04 P.M. Mavor Zerbv asked if there is anv resident in the audience to speak. No one came forward. PUD concept plan that N fishes Jeff ShoenNvetter, with JMS Custom Home (,and Homestead's Builder), commented he started his development career in the City 28 years ago with a plat called Galpin Lake Woods. It was tract houses. Today those houses sell for somewhere between $700,001 and $1 million: He noted it is not a matter of if the Rix family develops its property; it's a question of how. He stated he thought the Rix family did a good job in selecting Homestead as its developer. Homestead has contracted with JMS Custom Homes to be the builder for the site. The, question of whether of not one extra house is built is important because it will change how the properties are marketed. Either some not so big houses will be built or some larger houses will be built becatise,there is a direct correlation between land cost and house value. He noted that he is convinced his company will build six or seven new houses in the neighborhood. He stated he hopeg they will be houses that the,iesidcnts will like. It is important to him that the residents feel good about the houses he designs; and builds. He noted there is an opportunity for the residents to participate as a group in the ,design process. Some of the houses will be custom built and others will be built on, spec,. He stated if people go to his Nvebsite people will see that he and his wife build beautiful houses. He noted that for the third years in a row he is the number one permitted builder in the City of Edina. He builds about 36 custom houses a year. He stated he is glad to be back building in Shorewood and he intends to feally good job of building non -tract housing houses. He then stated he encourages the preservation of trees in the bluff He hopes the conservation easement goes forward. He assured the property owners that their property values would increase because of the houses he develops. He commented there may be a trail or sidewalk constructed as part of the project. His clients like trails and sidewalks. He stated he hopes that part of the park fees he will have to pay will go toward that concept. He noted the Metropolitan Council encourages density. He stated with regard to traffic increases it will only be plus or minus one family. Saving trees will help reduce noise in the neighborhood and create habitat for wildlife. He noted that he can build on either lot configuration. He noted he built a home overhanging a bluff in the City of Bloomington. He stated his preference is to build not so big houses. The houses he builds are not memansions nor are they tract houses. He likes the 40,000 square foot size lots. That would be consistent CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 15 of 20 Nvith the Cities of Deephaven, Greenwood and Woodland. The PUD makes sense to him because that is Nvhat he is used to building on in those communities. The PUD Nvill loNver the impervious surface coverage. His company uses erosion control measures when its building (e.g., silt logs and silt fences). He noted he prefers not to build houses Nvith private Nvells. The extension of the municipal Nvater system is important to him. Fire hydrants Neill be put in when the Nvatermain is extended. Mr. Shoenvvetter invited people in the audience to come and participate in his design process. He noted that the property is very* complex and that the Rix family is very* particular about its property. He stated he hopes the Neighborhood Group can Nvork Nvith the developer. He knows they can Nvork Nvith him. Mavor Zerbv asked the residents to hold their comments until Council has, ,,had a chance to discuss this. After that Council Nvill decide if more input is needed. Councilmember Siakel expressed her appreciation for the presentations and for all of those in attendance this evening and during the two public hearings. She stated she agrees there are some legitimate concerns (e.g., stormwater management and access to the property) Nvith the development of this property. There are a lot of questions that still need to be answered.. She then stated from her perspective it all comes down to the fact that the property owner has a right to develoo,their property. The City does not have any reason to say it can't be developed. The outstanding questioi!49'how it Nvill be developed. The City can help manage the development process. She noted that during one of the public hearings a resident brought up the option of those residents in opposition purchasing the Rix property*. That does not seem to be a very* viable option. She explained that as a member of Council she is obligated to make the best decision for the long -term interest of the community*. Council needs to follov, the, law and adhere to the City's guidelines. She stated that although there are some complicated questions that need to be answered she does think it Nvould be best to approve the C.U.P. She noted that doing that Nvould be a disappointment for many of the people in attendance, She stated from her perspective 'there is a huge benefit to Nvorking Nvith the developer and builder. The conservation easement is also a huge benefit. She noted she understands that Nvould not satisfi the desires of many of the residents and clarified that she does respect the opinions that have been conveyed throughout this process. She reiterated she supports the C.U.P. Councilmember ,Sundberg stated she Nvould like more time to decide Nvhat her position Neill be on the PUD concept plan. She then stated the property ov ner has a right to develop their property* and make the most of their investment. She agrees that the, property is located in a lovely* neighborhood and that the residents'there Nvant to preserve it. She then stated that when she purchased property* in the past her realtor encouraged her to take into consideration if the properties close to the one she Nvas considering purchasing Nvere developed, If they Nv ere undeveloped there Nvas no Nvay to know how they Nvould be developed. She reiterated she needs to reviev, this application more. Councilmember Hotvet commented that she lives on Strawberry* Lane and there has been development going on across the street from her property for the last few months. Therefore, she is empathetic about the fears of Nvhat may go on Nvith the Summit Avenue property. She stated there is a lot of nature in Shorewood and that the City is almost fully built out. She then stated this type of project has to be managed very* carefully. Council is always concerned about stormvvater management. She Nvent on to state that as a resident and a member of Council she believes it prudent to manage each step of this process carefully. She noted that independent of the outcome Council is committed to making sure each step in the process is managed and assessed carefully. She stated the development occurring along Strawberry* Lane has been okay and the land around it has been taken care of. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 16 of 20 Councilmember Woodruff stated this is the third time he has heard some of the material presented this evening. The presenters have done a good job of presenting their views during the two public hearings and this meeting. The developer has also done a good job of coming back Nvith a revised PUD concept plan. He noted that he has some concerns and reservations about the proposed PUD. He stated he agrees Nvith Councilmember Siakel's viewpoint that Mr. Rix has the right to subdivide and develop his property*; Council cannot deny* him that right. The plan can be developed as a PUD or as a conforming plat that Nvould not have to come before Council. He indicated he assumes the old horse pasture property* in Chanhassen Nvill also be developed. He stated that during his tenure on the Planning Commission there had been instances when people complained about the loss of view and it N-,-as pointed out that people don't own the view. Mavor Zerbv asked Director Nielsen to explain the stages of the PUD Director Nielsen explained there are three stages in the City*'. Development Stage and the Final Plan Stage. The Concept SGag taking care of a number of issues. During the Concept Stage; isst is where issues get resolved. Drainage Nvould be addressed in c substandard roadw-ayT is a problem that the City Nvill <hav to ad formality*. He noted the zoning in Chanhassen for the old horse 1 zoning for the Summit Avenue property*. Chanhassen requires Shorewood requires a minimum of 20,000 square foot lots it Council decided that drainage is a serious issue that has to be ; Stage drainage is not addressed to Council's satisfaction then C( forward to the Final Plan Stage. Mavor Zerbv asked if Council would vote three times on' the pr( explained the Concept and Development Stages go to both the Final Plan Stage only goes before Council. ) process— the Concept Stage, the bout approving a concept subject to identified. The Development Stage during the Development Stage. The someday*. The Final Plan Stage is a e nrobertv is less restrictive than the iminum of 15,000 square foot lots. R -1C district. He explained that if ssed and if during the Development I could stop the project from moving ;tor Nielsen stated ves. Nielsen Commission and Council. The Zerbv noted that five Planning Commissioners voted to recommend denial of the PUD concept plan and one Commissioner voted against that recommendation, Zerbv stated if Council approves the'concept plan he asked how much liability* Council Nvould take on if it later denies the development plan or, the final plan. Attorney* Keane explained that each successive decision does not legally bind. Council to the last decision. Keane then explained the issues identified during the Development Stage could form the basis for a new decision. For example, if stormwater management is not addressed to Council's satisfaction during the Development Stage that could form the basis for denial. There Nvould be' a need for factually* supported conclusions based upon the findings and the record. He then explained the PUD is a C.U.P. in the Citv's frameNvork. It is a quasi-judicial decision made by a legislative body, Unlike a comprehensive plan or zoning code which is a legislative decision. Council Nvill be bound by the ground rules set forth in the Zoning Code in the findings. Council Nvill stack up the application and the facts against the required findings. If Council is satisfied and comes to the conclusion based on the information provided to Council it has the discretion to make a legal decision. Zerbv noted that Chanhassen has a bluff protection ordinance. He asked if the City should have such an ordinance, noting there are a lot of steep hills around the lake. Director Nielsen clarified Shorewood has a bluff ordinance as Nvell but it only applies to shoreland property*. Staff has been told that Chanhassen's ordinance extends to other areas. Nielsen stated the Planning Commission has asked staff to look into a broader bluff ordinance. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 17 of 20 Zerby stated the difference between the PUD being proposed and a conforming plat is the difference between three and four house on the 23040 Summit Avenue property. The bluff and the development on there is not part of the C.U.P. It is part of a possible as -of -right development. He explained when he drove around the neighborhood he saw a number of houses on steep slopes. He noted he does think there are buildable lots on the slope. It may cost more to build there but it could be done. He then noted that from his perspective four houses along Summit Avenue Nvould be too much. He stated he agrees Nvith the Planning Commission that it Nvould change the characteristics of the neighborhood considerably. He thought building three houses on that site Nvould be about all it could handle. He finds it difficult to imagine four houses and four driveways on the site and maybe twelve cars on the site. He noted that he is not concerned about the additional traffic. That is inevitable because more houses Nvill be built along Summit Avenue. He commented that there appears to be a lot line going through Ms. Traylor's property that could be subdivided someday. He stated the City Nvill have to consider, improving Summit Avenue at some point. He reiterated that he thinks three homes is the most that could be fit on the 23040 property. He noted that curve in Summit Avenue is frightening. Woodruff moved, supporting the Planning Commission's recommendation not to approve the Summit Woods planned unit development application. Councilmember Woodruff noted he supports Mayor Zerby's perspective that four homes on the site Nvould be too much and that it Nvould be possible to build on the slope. Zerby seconded the motion for discussion. Councilmember Sundberg asked if Council has to Director Nielsen stated staff is asking Council to denying the application for C Without objection frog resolution denying the PUD is denied she Mr. Bona stated Homestead r Councilmember Woodruff sti could vote not to approve t Council Nvants to atvrcive the onded, Woodruff an Woods planned unit asking for. aff to , prepare a resolution either approving or its December 9 meeting. the motion to directing staff to prepare a pment concept plan. time to review the information. She stated if the agree to 'a'continuance if that Nvould help. Ten if staff is directed to prepare a resolution denying the PUD Council Solution during its December 9 meeting. In affect that Nvould mean concept plan through a resolution. Councilmember Siakel stated that ideally she Nvould prefer to have three houses instead of four in her neighborhood. But, it goes back to the fact that the property oN -,ner has a right to develop their property. Council can deny the conditional use. Then the property oN -,ner can go back to traditional platting. She then stated she believes there is a benefit to getting the conservation easement which in effect puts a permanent moratorium on building in that area. As part of the PUD process the City can set expectations and guidelines for the entire project. Without the PUD the City loses its ability to do that. She Nvent on to state the property owner has a right to develop the property and the City Nvants to manage the process. The best N-,-a-,- to do that is to use a C.U.P. as the instrument to make sure the Citv's concerns are addressed. She noted she disagrees Nvith the direction to deny the conditional use permit. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 18 of 20 Councilmember Sundberg stated she likes Mr. Bona's suggestion to continue this in order to take in all of the feedback and give the developer a chance to respond. She noted this is about compromise. It may be possible to come up some options that the residents might find more tolerable. Mavor Zerbv stated if Council passes the motion to direct staff to prepare a resolution denying the PUD concept plan he asked if the developer can withdraw their PUD application between now and the December 9 Council meeting. Director Nielsen stated he does not know what withdrawing the application will do at this point. Attorney Keane stated the developer has the right to withdraw the motion prior to Council taking action on it. Mr. ShoenNyetter clarified that his contract with the developer col conventional format (three up top and two into the bluff) and noted he would personally prefer to never build into the bluff and only bu Krisan Osterbv, 6217 Hummingbird Road, Chanhassen, stated tl Road do not meet State fire code standards. She noted that in belongings to a fire. Fire trucks could not reach her home: That w] as part of this proposed project. She stated the developer'has prof Avenue will be widened to fire code standards in front of t] substandard roads are coupled with the additional traffic one or t then stated currently garbage haulers backup down Hummingbir Avenue. That is a burden that Shorewood will have to face Chanhassen pay for roadway improvements, The reason Hun Chanhassen's list of roadway improvements is because of the low went on to state the site warrants proof of grading and proof of There is water on the roads all roar and in the winter the roads bee i to building five lots in the fine with that. He stated that summit Avenue and Hummingbird 7 she lost her home and personal )t change with anything being done I that as part of the project Summit �roiect area driveways. When the homes does make a difference. She .oad; they do not go down Summit he noted that property owners in ngbird Road is a low priority on mber of houses along that road. She ils. There are perched water tables. slippery. Councilmember Siakel asked if the substandard Summit Avenue roadway is the Citv's problem or the developer's / builder's problem. She noted that to date Shorewood has not assessed for roadway improvements. She stated if the substandard roadway is a, concern to the neighborhood Council needs to deal with that. StormNvater management ift that area needs to be addressed and that will be detailed out in the Development Stage of the PUD'process. Director Nielsen stated Summit Avenue is a problem today, it's a City issue. Regardless of how the property gets developed, staff has suggested that the road at least in front of the property be widened to at least fire code standards (20 feet wide). The rest of Summit Avenue is up to the City to address. Mr. Bona state that normally he ;suggests taking more time to try and identify more ideas. But, he does not know what else he can possibly 'change on the concept plan. He has created the best plat that he can. Now it is a matter of building,pne extra house or not. Council either needs to vote to approve the PUD concept plan or he has to go with d traditional plat. It is time to take action. Motion passed 3/2 with Siakel and Sundberg dissenting. Mayor Zerby again thanked the members of the audience for coming this evening. 9. ENGINEERING /PUBLIC WORKS A. Discussion on Metropolitan Council Forcemain Project CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 19 of 20 Director Brown stated there was an incident that impacted the City's Nvatermain along Excelsior Boulevard near Barrington Way. Crews started working at 7:00 A.M. today and he received word about one -half hour ago that the Nvatermain is back in service. 10. GENERAL /NEW BUSINESS 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Speed Awareness Display Sign Update Director Brown explained staff has been working with the manufacturer for the speed awareness display signs to attempt to determine what the issues with the two ;signs have been. There has.been trouble with intermittent displays and trying to retrieve data off of them. The manufacturer has committed to drop shipping two new signs to the City. Once they arrive then will be installed. Other Engineer Hornby stated the contractor has done some rough grading, to drain for the Smithtown Road Sidewalk project and it has applied temporary seed to help control erosion in the spring. The project is basically done for the year. The contractor has done some clean -up of the project area. He has drafted a letter to send to the owners of the properties abutting the front of the project area summarizing the current status of the project and explaining what to expect in 2014. It will be sent out this week. Director Brown explained that on November 22 staff noticed that a fire hydrant near Cathcart Drive and Smithtown Road was leaking. That will be dug up on November 27. It will be a fairly simple process. It will only impact two homes, He noted it is not connected to the sidewalk project. Director DeJong sated things are moving forward with the installation of the new financial system. The business process studies have been completed and the new chart of accounts has been established with input from the auditors. Staff, is in training for the financial and payroll components of the system. Director Nielsen stated forty one deer were harvested as part of this year's Deer Management Program. That is ten more than in any previous harvest. He then stated aquatic invasive species inspections at the Christmas Lake boat launch are completed. Staff will report on that during the December 9 Council meeting. Administrator Joynes explained he provided Council via email information about the City's new health insurance plan for its employees. Overall it is approximately a 19 percent decrease in premiums for most employees. It is a 35 percent reduction from what was bid by the City's former insurance broker. The health plan will be renewed on December 1, 2013, so that the plan is in place before the federal guidelines for the Affordable Care Act go into effect. The new insurance broker has recommended that to most of its clients. Gallagher and Associates is the City's new insurance broker. B. Mayor and City Council CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 25, 2013 Page 20 of 20 Councilmember Woodruff noted he attended the recent Metro Cities League of Minnesota Cities (LMC) meeting last Nyeek. It Nyas sparsely attended. Metro Cities did approve all of it draft policies Nvithout change during its business meeting. The LMC Board approved all of its policies on November 21. He stated he has asked staff to brief Council on hoNy the Affordable Care Act (ACA) Nyill impact the City during the upcoming Council and staff retreat. He provided Administrator Joynes Nvith information that Gallagher presented during the aforementioned meeting about the ACA. Mayor Zerby noted that he attended a meeting of the South Lake Coordinating Committee meeting on November 20. Some housekeeping idea of giving the Police Chief a 360 performance revieNy. He also note Communications Commission (LMCC) meeting on November 19. He eleven cities that Nyill remain a part of the LMCC joint powers organiza LMCC's excess reserves to all member cities is not alloyed by the (JPA). The only way that could be done is through a dis LMCC budget only has to be approved by a majority of the be approved by all cities. 13. ADJOURN Sundberg moved, Woodruff seconded, Adjourning the 2_5, 2013, at 9:_5_5 P.M. Motion passed _510. RESPECTFULLY SUBMITTED Christine Freeman, Recorder ATTEST: Jear Minnetonka Police Department items Nyere discussed as Nyas the d he attended a Lake Minnetonka learned that currently there are tzon. The idea of distributing the current joint powers agreement rough the budget. He noted the ;s. A change to the budget has to cil Regular Meeting of November Scott Zerby, Mayor CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING MONDAY, DECEMBER 2, 2013 MINUTES 1. CONVENE CITY COUNCIL SPECIAL MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present: Mayor Zerby; Councilmembers Hotvet, Sundberg Joynes; and Finance Director DeJong Absent: Councilmember Siakel B. Review Agenda Woodruff moved, Hotvet seconded, approving the agen 2. TRUTH -IN- TAXATION PUBLIC HEARING A. Staff Presentation Administrator Joynes explained that the presentatioi 2013, Nvork session about the 2014 General Operatir increase (it had been 3 percent.) and information ] available through Hennepin' County and the State. I part of the meeting packet, The Budge reflects the through the sales tax exemption policy. There cons getting credit for sales taxes paid on the +City's behalf #Zc 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. ; City Administrator Motion :ed through during Council's November 25, has been changed to reflect a 2 percent levy added about the three tax relief programs station is available on the City's Nvebsite as late $31,000 in savings the City Neill realize be some confusion about how to go about doing City projects. Joynes then explained thdee is a legal requirement for the City to hold a Truth -in- Taxation public hearing. The Truth -in- Taxation requirements are to present the City's 2014 General Operating Budget, discuss the budget and ,2014 tax levy, to,take public "comment and to adopt a balanced budget. Because there Nvas one resident present for the public hearing he Nvalked through his presentation about the 2014 General Operation Budget, The presentation has nothing to do Nvth the Capital Improvement Program (CIP) or the potential utility rate increases that have been discussed. The highlights of the presentation are as follows. The City's portion ofthe'property taxes pay for a number of services funded out of the General Fund. They include police and fire protection; street and park maintenance; recreation programs; building inspections; transfers to the Southshore Community Center (SSCC) and capital funds; and, administration, finance, planning and zoning, elections, and other miscellaneous services. The City funds much of its CIP through transfers out of the General Fund to the capital funds. The assumptions used in preparing the 2014 Operating Budget are as follows. A 2 percent tax levy increase is included (the first increase since 2009) for general operations (primarily personnel costs). That is fairly consistent Nvth what is happening throughout the metropolitan area. There is no change in staffing level or service levels when compared to 2013. A 2.5 percent salary increase is budgeted for to fund salary increases and benefit changes. CITY OF SHOREWOOD SPECIAL MEETING December 2, 2013 Page 2of5 Transfers to the Street Improvement Fund and the Equipment Replacement Fund Nvere increased by 3 percent. That level of increase is needed for a number of Nears to stabilize those funds. The use of $102,848 in General Fund balance reserves is included to balance the Budget. The Budget reflects a savings of $31,000 in sales tai that the City wiill not have to pay. The budget does not include any local government aid (LGA). The City has not received any LGA for more than a decade. The City's General Fund Balance Policy stipulates maintaining a reserve upcoming year's operating expenditures. It's estimated that at the end of 2 will be $3,480,871 (or 62.2 percent). The Policy maximum of 60 percent Therefore, the amount in excess based on the Policy is $124,059 (or 2.2 Pere that if the reserves are higher than 60 percent the excess should be drawn do percent per year and used for items such as one -time projects, acquisitions, fund. The 3 percent annual maximum use would be $167,841. The propo level of 55 -60 percent of the )13" the General Fund balance would equate to $3,356,812. nt). The Policy also stipulates um at a rate of no more than 3 $102,848 in reserves. That Nvould leave an additional $64,993,($167,841 - $102,84 for use based on the Policy. The balance would still be in the target range of 55 — 60 to any City capital includes the use of i reserves available The Policy, which has been in place for a number of v ears; is very, conservative when compared to the Office of the State Auditor's (OSA) recommendations. Normally the reserve fund Nvould be for operating funds and it would be calculated after any transfers to capital funds; The City calculates it before transfers are made. If the Citv Nvere to use the OSA's recommended reserve level of 30 — 40 percent there Nvould be approximately $1 million to use in other places. The City has been very conservative for a very long time. Because the reserves have been healthy, reserves have been used to help fund general operations without impacting bond ratings or the City's financial safety net. During Council's November 25 work session Council asked that the additional 1 percent levy included in the Budget to potentially kelp fund SSCC operations be removed from the Budget. The future of the SSCC operations is not clear, at this time. The other four cities that co -own the SSCC with the City and the Minnetonka School District factor into "future operations, The worst case scenario that has been discussed Nvould be to continue operating; the SCC in the modest Nvay it is currently being run. The additional $64,993 available in excess reserves could be used for that purpose if needed. The City's General Fund budgeted expenditures total $5,547,054. Of those expenditures 38 percent is for public §afety services (police end fire), 22 percent is for general government services, 18 percent is for public works, 17 percent is for capital transfers and 4 percent is for parks and recreation. Expenditures and transfers have, been fairly consistent between 2007 and 2014. The City's General Fund budgeted revenues total $5,547,054. Of those revenues 89 percent is from property taxes, 4 percent is from transfers and miscellaneous revenues, 2 percent is from licenses and permits, 2 percent is from General Fund balance reserves, 1 percent is from charges for services, 1 percent is from fines and forfeitures, and 1 percent is from intergovernmental. Revenues had been declining from 2009 through 2014. The tax levy Nvas flat since 2009 with a slight increase in 2014. The tax assessment and levy timeline for residential property taxes payable in 2014 has been as follows. Hennepin County collected data on property sales from October 1, 2011 — September 30, 2012. The market value Nvas established on January 2, 2013. The Board of Review process to hear appeals took place from April 2013 — June 2013. The City certified its maximum tax levy of 3 percent for 2014 to Hennepin County in September 2013. The levy cannot be increased after that; it can be decreased. The County mailed out Truth -in- Taxation notices to property owners in November 2013. They reflect a 3 percent levy CITY OF SHOREWOOD SPECIAL MEETING December 2, 2013 Page 3 of 5 increase. The Truth -in- Taxation hearing is being held this evening. In 2014 final property tai bills Neill be mailed to property ovners. The properties in the City experienced an average decline in value of 1.5 percent. That decline Nvas about 1.5 years ago. The average City tax impact is as follows. For a property valued at $250,000 in 2013 its value decreased to $246,250 for 2014, and the tax increased by $14. For a property valued at $375,000 in 2013 its value decreased to $369,375 for 2014, and the tax increased by $23. For a property valued at $500,000 in 2013 its value decreased for $492,500 in 2014, and the tax increased by $33. For a property valued at $750,000 in 2013 its value decreased for $738,750 in 2014, and the tax increased by $73. For a property valued at $1 million in 2013 its value decreased to $985,000 for 2014, and the tax increased $104. That Neill be different depending on the individual property value. The 2014 property tax distribution for a property in the City located within Minnetonka School District 276 is: 35.2 percent to the school district, 35.1 percent to Hennepin County, 22.5 percent to the City, and 7.2 percent to other smaller taxing jurisdictions. It is based on a home in the District valued at $360,000. The 2014 total property tax percent change compared to the 201 properties in the City based on statistics from the Hennepin Cot Approximately 42.9 percent of the parcels (983) Neill see a decreas parcels (816) Neill see an increase of $0 — $300. Approximately 14.� an increase of $301 — $600. Approximately 2.9 percent of the pat $900. Approximately 4.1 percent of the parcels (94) Neill see an incre There are three tax relief programs available throng]] credit refund Nvhich is based on income and taxes pa income for household Nvth income up to $65,409 $105,500. There is a special,property „tax refund a increase is over $100. There is a rciitef' s refund for t Jovnes noted the detailed budgets are available. The also noted the meeting packet contains' a copy of a Budget and approving the property tax levy colle evening or dcla' v it until its December ,9, meeting. Public total tax for residential homestead ty Assessor's Office is ' as follows. Approximately 35,6 percent of the percent of the parcels (251) Neill see -Is (67) Neill see an increase $601 — �c oaf more than $900. County and the State. There is a homestead !at refund is available if taxes exceed 2 percent of 2.5 percent for those over $65,409 and below le if taxes increase more than 12 percent and the Nvth household income of $57,169 or less. g packet contains a summar<r of the Budget. He tion adopting the 2014 General Fund Operating in 2014. Council can adopt the resolution this Mayor Zerby, opened the Public Hearing and Public Testimony portion of the Public Hearing at 7:19 P.M. Leo Meloche, 26120 Birch Bluff Road, stated his preliminary* property tax statement shows his City tax increasing by a higher percent than Hennepin County or the school district or other agencies. He asked why. Administrator Joy -nes explained some residents property taxes went up and for others it went dove. For some property valuations the City's 2 percent tax levy* increase Neill result in an increase in the City tax. It is calculated based on a certain formula. He noted that for the last four years the Citv did not increase its tax levy*. That did not necessarily mean a property owner's taxes went dove. He offered that he and Director DeJong could meet Nvth Mr. Meloche after the meeting to look at his personal situation. Mr. Meloche stated his statement shows the County's tax increased by 6 percent, the City's tax went up 10 percent, and the school district's went up 9 percent. CITY OF SHOREWOOD SPECIAL MEETING December 2, 2013 Page 4of5 Councilmember Woodruff explained the value of Mr. Meloche's property* in comparison to other property* valuations in the City has yielded him a much greater increase than the 2 percent tax increase the City is levying. The County* is not increasing its tax levy* by 6 percent; it's much less than that. Director DeJong noted the County* is increasing its tax by 2.1 percent for 2014. Woodruff noted that the preliminan- property* tax statements Nyere in part based on a 3 percent tax levy* increase for Shorevyood and that has been reduced to 2 percent. It appears that Mr. Meloche's property* is bearing a larger percentage of the dollars that the 2 percent represents than other properties. Director DeJong explained in Minnesota's property* tax system all of the properties in the City are valued for tax purposes. The levy* goes against that entire value. What happens to Mr. Meloche's property* is different than N-,-hat happens overall. For Mr. Meloche his property* is going up in value Nyhile the average property* in Shorevyood Nyent doN -,n in value. Therefore, Mr. Meloche's slice of the tax levy* pie has gotten bigger. Mr. Meloche asked N-,-h-,- Shorevyood's taxes are going up. He stated a business always strives to reduce costs. He asked if the Citv has done any cost reduction to reduce taxes. Councilmember Woodruff reiterated Administrator Joy nes's notation that >the Citv did not increase its tax levy* for four years. He explained that during that time operating costs continued to increase. The City has changed some of the NyayTs it does business in order to spend more effectively*. Over the last four to five years there have been a couple of staff reductions. Without reducing'the level of service the City cannot change the staffing level or reduce to any significant extent the amount of, money the City spends. The City has been ven- frugal for the last four years Nyhile fuel,, utility,, materials, and salan- and benefit costs have continued to increase. Mr. Meloche stated the 2014 Budget„ reflects a 2. N-,-hen staff last received an increase in their salan-. Administrator Joynes expl for employees. The salan- noted for this last year the percent in. Minnesota. Th consistent with the private' Mr Administrator private sector. he did not for salaries and benefits. He asked .st y ear there were a 1.5 percent salan- increase and an insurance increase se amount varied by employee based on market place comparisons. He ;e union ��as a 2 —.5 percent increase and arbitration awards were at 2 settled its contracts at 3 percent this year in order to become more The City aenerallv tries to mirror those trends. the private sector Nyages had increased much. stated the information the State uses is from a number of Nyage surveys done in the .rease for 'rank and file employees has been about 3 percent over the last year. Councilmember Sundberg noted that she is the nevyest member on Council. When she first got on Council one of the things she Nvanted to focus on Nyas excessive operating costs. She stated she has been impressed Nvth hoNy staff has been able to make equipment last as long as it has; almost to a fault. She then stated this Council is continually* asking staff to find out if there are cost reduction opportunities and ways to improve efficiencies. She assured Mr. Meloche that Council Neill continue Nvth that practice. But, sometimes increases are necessan- to maintain the level of service. Mr. Meloche stated he has experience in private business and those he is involved Nv th have not had salan- increases like that. CITY OF SHOREWOOD SPECIAL MEETING December 2, 2013 Page 5 of 5 Mayor Zerby closed the Public Hearing and Public Testimony portion of the Public Hearing at 7:30 P.M. C. Council Deliberation /Decision to Reconvene Councilmember Woodruff stated that based on the November 25, 2013, Council Nvork session when the Budget Nvas last discussed he did not recollect Councilmember Siakel (who is not present) having any issues N ith it other than her recommendation to reduce the levy increase to 2 percent from 3 percent and that Nvas done. He noted he is okay N ith adopting the Budget this evening. Mayor Zerby stated he had spoken N ith Councilmember Siakel and she related that she Nvas comfortable With the Budget as prepared. There Nvas consensus not to continue deliberation of the 2014 General Fund Operating Budget to Council's December 9, 2013, meeting. 3. TRUTH -IN- TAXATION PUBLIC HEARING Sundberg moved, Hotvet seconded, Adopting RESOLUTION NO, 13 -078, "A Resolution Adopting the 2014 General Fund Operating Budget and Approving the Property Tax Levy Collectible in 2014" as presented. Motion passed 4/0. 4. ADJOURN Woodruff moved, Sundberg seconded, Adjourning the City Councils Special Meeting of December 2, 2013, at 7:33 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Scott Zerby, Mayor ATTFST Jean Panchyshyn, City Clerk t� Department Council Meeting Item Number Finance December 9, 2013 3A Item Description: Verified Claims From: Michelle Nguyen Bruce DeJong Background / Previous Action Claims for council authorization 54967 totaling $521,294.89 Staff Recommendation The attached claims list includes checks numbered 54925 through Staff recommends approval of the claims list. 12/05/2013 10:57 AM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE:11 /26/2013 THRU 99/99/9999 PAGE: INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 000000 11,073.95 000000 6,240.69 000000 1,901.19 000000 1,403.05 054926 269.78 054927 1,185.96 054928 32.00 054929 12,739.00 054930 169.68 054931 128.00 054932 1,314.53 054933 13,741.20 054934 502.46 054935 79.00 054936 361.22 054937 202.01 054938 331.73 054939 204,248.56 054940 37.91 054941 125.00 054942 166.41 054943 313.19 2 CHECK VENDOR I.D. NAME STATUS DATE 00051 EFTPS - FEDERAL W/H D 12/02/2013 00052 PERA D 12/02/2013 00092 MN DEPT OF REVENUE D 12/02/2013 20005 WELLS FARGO HEALTH BENEFIT SVC D 12/02/2013 00086 AFSCME COUNCIL 5 - UNION R 12/02/2013 00053 ICMA RETIREMENT TRUST - 302131 -4 R 12/02/2013 16625 NCPERS MINNESOTA R 12/02/2013 00080 HEALTH PARTNERS R 12/02/2013 00550 A -1 MINNETONKA RENTAL R 12/09/2013 00660 A- AARON'S R 12/09/2013 00500 AAA STRIPING SERVICE CO. R 12/09/2013 29306 ALLIED WASTE SERVICES #894 R 12/09/2013 29520 BAUMANN, BRETT R 12/09/2013 03550 BROWN, LAWRENCE R 12/09/2013 04081 CARQUEST AUTO PARTS R 12/09/2013 17300 CENTERPOINT ENERGY R 12/09/2013 26100 CENTURY LINK R 12/09/2013 29508 CHARD TILING & EXCAVATING R 12/09/2013 04500 CITY OF CHANHASSEN R 12/09/2013 06350 DAVIS, CHARLES R 12/09/2013 29101 ECM PUBLISHERS, INC R 12/09/2013 07865 FAMOUS DAVE'S R 12/09/2013 PAGE: INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 000000 11,073.95 000000 6,240.69 000000 1,901.19 000000 1,403.05 054926 269.78 054927 1,185.96 054928 32.00 054929 12,739.00 054930 169.68 054931 128.00 054932 1,314.53 054933 13,741.20 054934 502.46 054935 79.00 054936 361.22 054937 202.01 054938 331.73 054939 204,248.56 054940 37.91 054941 125.00 054942 166.41 054943 313.19 2 12/05/2013 10:57 AM A/P HISTORY CHECK REPORT PAGE: 3 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE:11 /26/2013 THRU 99/99/9999 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 054944 243.74 054945 1,126.84 054946 16,963.46 054947 21,619.78 054948 552.95 054949 63.60 054950 572.26 054951 142.11 054952 329.99 054953 75.00 054954 535.76 054955 662.12 054956 175.00 054957 160.57 054958 35.00 054959 84,419.00 054960 250.00 054961 32.15 054962 1,370.66 054963 57.93 054964 275.30 054965 636.88 CHECK VENDOR I.D. NAME STATUS DATE 29387 FASCHING, GREGORY R 12/09/2013 08712 G & K SERVICES R 12/09/2013 29512 G.F. JEDLICKI, INC. R 12/09/2013 29519 GMH ASPHALT COPORATION R 12/09/2013 27400 HD SUPPLY WATERWORKS, LTD. R 12/09/2013 10506 HENN CTY INFO TECHNOLOGY DEPT R 12/09/2013 10503 HENNEPIN COUNTY TAXPAYER SERVI R 12/09/2013 29447 INCLINE EXTERIORS R 12/09/2013 13750 LUGOWSKI, JOSEPH R 12/09/2013 16425 MN ASSOC. OF GOVT COMMUNICAT R 12/09/2013 15000 PAETEC R 12/09/2013 1350 PRUDENTIAL GROUP INSURANCE R 12/09/2013 29476 ROEPKE GRACE R 12/09/2013 22950 SHOREWOOD TRUE VALUE R 12/09/2013 29427 SHRED -N -GO, INC. R 12/09/2013 23500 SO LK MTKA POLICE DEPT R 12/09/2013 23656 STARK, BRUCE R 12/09/2013 23772 THE GARDEN PATCH R 12/09/2013 25000 TOTAL PRINTING SERVICES R 12/09/2013 29398 TRUGREEN *5640 R 12/09/2013 70200 VERIZON WIRELESS R 12/09/2013 83900 WASTE MANAGEMENT OF WI -MN R 12/09/2013 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 054944 243.74 054945 1,126.84 054946 16,963.46 054947 21,619.78 054948 552.95 054949 63.60 054950 572.26 054951 142.11 054952 329.99 054953 75.00 054954 535.76 054955 662.12 054956 175.00 054957 160.57 054958 35.00 054959 84,419.00 054960 250.00 054961 32.15 054962 1,370.66 054963 57.93 054964 275.30 054965 636.88 12/05/2013 10:57 AM A/P HISTORY CHECK REPORT PAGE: VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE:11 /26/2013 THRU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 19800 XCEL ENERGY R 12/09/2013 054966 12,213.59 00085 MINNESOTA LIFE E 12/09/2013 999999 350.95 00087 AFSCME CO 5 MEMBERS HEALTH FUN E 12/09/2013 999999 408.00 03325 BOYER TRUCKS PARTS DISTRIBUTIO E 12/09/2013 999999 143.94 06572 DELTA DENTAL OF MINNESOTA D 12/01/2013 999999 469.54 07900 HAWKINS, INC. E 12/09/2013 999999 65.00 09400 GOPHER STATE ONE CALL E 12/09/2013 999999 209.00 12900 LAKE MINNETONKA CONSERVATION D E 12/09/2013 999999 7,917.75 15500 METRO COUNCIL ENV.(WASTEWATER) E 12/09/2013 999999 44,115.52 15885 MIDWEST MAILING SYSTEMS, INC. E 12/09/2013 999999 895.94 18500 WM. MUELLER & SONS, INC. E 12/09/2013 999999 2,683.21 20950 KENNETH N. POTTS, P.A. E 12/09/2013 999999 2,500.00 21400 PURCHASE POWER E 12/09/2013 999999 1,219.99 28900 ZEE MEDICAL SERVICE E 12/09/2013 999999 88.27 29100 ZIEGLER, INC. E 12/09/2013 999999 104.20 29264 H & L MESABI COMPANY E 12/09/2013 999999 3,311.93 29413 VOYAGER FLEET SYSTEMS, INC. E 12/09/2013 999999 3,453.98 29459 MIDWEST GOVERNMENT ADVISORS E 12/09/2013 999999 7,830.00 * * T 0 T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 41 378,461.33 0.00 378,461.33 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 5 21,088.42 0.00 21,088.42 EFT: 16 75,297.68 0.00 75,297.68 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 4 12/05/2013 10:57 AM A/P HISTORY CHECK REPORT PAGE: 5 VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE:11 /26/2013 THRU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 01 BANK: 1 TOTALS: 62 474,847.43 0.00 474,847.43 BANK: 1 TOTALS: 62 474,847.43 0.00 474,847.43 REPORT TOTALS: 63 474,847.43 0.00 474,847.43 12 -05 -2013 10:55 AM VENDOR SORT KEY A -1 MINNETONKA RENTAL A- AARON'S AAA STRIPING SERVICE CO AFSCME CO 5 MEMBERS HEALTH FUND AFSCME COUNCIL 5 - UNION ALLIED WASTE SERVICES 4894 C O U N C I L REPORT BY VENDOR - DECEMBER 9, 2013 Park Maintenance PAGE: 1 DATE DESCRIPTION FUND Managem DEPARTMENT AMOUNT 12/09/13 STUMP GRINDER General Fund Park Maintenance 139.12 12/09/13 EXCAVATOR STORM Stormwater Managem STORMWATER MANAGEMENT 30.56 TOTAL: 202.01 12/09/13 952- 470 -6340 TOTAL: 169.68 12/09/13 5795 CTRY CLUB RD SVC General Fund Municipal Buildings 59.49 128.00 952 -470 -9605 Water Utility Water 74.61 12/09/13 TOTAL: 128.00 12/09/13 P.V. #2 -2013 PAVEMENT MARKI Street Capital Imp Street Capt Improvemen 1,314.53 12/09/13 P.V. 45- SMITHTOWN RD TRAIL Trail Capital Outl Trail Expenditures 204,248.56 TOTAL: 1,314.53 12/09/13 CHARLIES DAVIS General Fund Unallocated Expenses 51.00 12/09/13 GREG FASCHING General Fund Unallocated Expenses 51.00 12/09/13 JOSEPH LUGOWSKI General Fund Unallocated Expenses 51.00 12/09/13 BRADLEY MASON General Fund Unallocated Expenses 51.00 12/09/13 CHRISTOPHER POUNDER General Fund Unallocated Expenses 51.00 12/09/13 DANIEL RANDALL General Fund Unallocated Expenses 51.00 12/09/13 BRUCE STARK General Fund Unallocated Expenses 51.00 12/09/13 BRETT BAUMANN General Fund Unallocated Expenses 51.00 TOTAL: 408.00 12/02/13 P/R DEDUCTS - DECEMBER UNI General Fund NON - DEPARTMENTAL 269.78 TOTAL: 269.78 12/09/13 MONTHLY RECYCLING SVCS Recycling Utility Recycling BAUMANN, BRETT 12/09/13 2013 BOOT General Fund 12/09/13 2013 -COAT General Fund 12/09/13 2013 INSULATED BIBS General Fund BOYER TRUCKS PARTS DISTRIBUTION CENTER 12/09/13 FAN BLOWER DUMP TRUCK General Fund BROWN, LAWRENCE 12/09/13 BASEMENT DOOR ALARM General Fund CARQUEST AUTO PARTS CENTERPOINT ENERGY CENTURY LINK CHARD TILING & EXCAVATING CITY OF CHANHASSEN 12/09/13 BRAKES -DUMP TRUCK General Fund 12/09/13 BRAKES -DUMP TRUCK RETURN General Fund TOTAL: Public Works Public Works Public Works TOTAL: Public Works TOTAL: Municipal Buildings TOTAL: Public Works Public Works TOTAL: 13,741.20 13,741.20 229.99 149.99 122.48 502.46 143.94 143.94 79.00 79.00 530.71 - - 12/09/13 20630 MANOR RD- WARMING HOU General Fund Park Maintenance 45.46 12/09/13 5735 COUNTRY CLUB RD - SSC Southshore Communi Senior Community Cente 156.55 TOTAL: 202.01 12/09/13 952- 470 -6340 General Fund Municipal Buildings 123.02 12/09/13 952- 470 -2294 General Fund Public Works 59.49 12/09/13 952 -470 -9605 Water Utility Water 74.61 12/09/13 952 - 470 -9606 Water Utility Water 74.61 TOTAL: 331.73 12/09/13 P.V. 45- SMITHTOWN RD TRAIL Trail Capital Outl Trail Expenditures 204,248.56 TOTAL: 204,248.56 12/09/13 01505 -002- ACCT SVC ADDRES Stormwater Managem STORMWATER MANAGEMENT 37.91 TOTAL: 37.91 12 -05 -2013 10:55 AM C 0 U N C I L REPORT BY VENDOR - DECEMBER 9, 2013 PAGE: 2 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT DAVIS, CHARLES 12/09/13 RETIREMENT SVC AWARD General Fund Council 125.00 TOTAL: 125.00 DELTA DENTAL OF MINNESOTA 12/01/13 DEC DENTAL PREM General Fund Unallocated Expenses 469.54 TOTAL: 469.54 ECM PUBLISHERS, INC 12/09/13 JOHNSON REZONE & CUP General Fund Planning 58.46 12/09/13 MORGAN CUP General Fund Planning 45.47 12/09/13 JOHNSON REZONE & CUP General Fund Planning 33.08 12/09/13 MORGAN CUP HEARING General Fund Planning 29.40 TOTAL: 166.41 EFTPS - FEDERAL W/H 12/02/13 FEDERAL W/H General Fund NON- DEPARTMENTAL 4,288.69 12/02/13 FICA W/H General Fund NON- DEPARTMENTAL 2,749.58 12/02/13 MEDICARE W/H General Fund NON- DEPARTMENTAL 643.05 12/02/13 FICA W/H General Fund Administration 397.36 12/02/13 MEDICARE W/H General Fund Administration 92.94 12/02/13 FICA W/H General Fund Finance 253.73 12/02/13 MEDICARE W/H General Fund Finance 59.34 12/02/13 FICA W/H General Fund Planning 307.13 12/02/13 MEDICARE W/H General Fund Planning 71.83 12/02/13 FICA W/H General Fund Protective Inspections 185.33 12/02/13 MEDICARE W/H General Fund Protective Inspections 43.35 12/02/13 FICA W/H General Fund Public Works 702.92 12/02/13 MEDICARE W/H General Fund Public Works 164.39 12/02/13 FICA W/H General Fund Ice & Snow Removal 9.51 12/02/13 MEDICARE W/H General Fund Ice & Snow Removal 2.23 12/02/13 FICA W/H General Fund Park Maintenance 134.66 12/02/13 MEDICARE W/H General Fund Park Maintenance 31.49 12/02/13 FICA W/H General Fund Recreation 112.78 12/02/13 MEDICARE W/H General Fund Recreation 26.38 12/02/13 FICA W/H Southshore Communi Senior Community Cente 36.46 12/02/13 MEDICARE W/H Southshore Communi Senior Community Cente 8.52 12/02/13 FICA W/H Water Utility Water 365.69 12/02/13 MEDICARE W/H Water Utility Water 85.52 12/02/13 FICA W/H Sanitary Sewer Uti Sewer 176.12 12/02/13 MEDICARE W/H Sanitary Sewer Uti Sewer 41.20 12/02/13 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 67.89 12/02/13 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 15.86 TOTAL: 11,073.95 FAMOUS DAVE'S 12/09/13 CHARLIE DAVIS'S RETIREMENT General Fund Administration 313.19 TOTAL: 313.19 FASCHING, GREGORY 12/09/13 2013 BOOT General Fund Public Works 243.74 TOTAL: 243.74 G & K SERVICES 12/09/13 CITY HALL BUILDING General Fund Municipal Buildings 105.25 12/09/13 PUBLIC WORKS BUILDING General Fund Public Works 975.23 12/09/13 SOUTHSHORE COMM CTR BLG Southshore Communi Senior Community Cents 46.36 TOTAL: 1,126.84 G.F. JEDLICKI, INC. 12/09/13 PV #1 &FINAL -27010 EDGEWOOD Water Utility Water 16,963.46 TOTAL: 16,963.46 GMH ASPHALT COPORATION 12/09/13 P.V. #2 -2013 MILL & OVERLAY Street Capital Imp Street Capt Improvemen 21,619.78 12 -05 -2013 10:55 AM C 0 U N C I L REPORT BY VENDOR - DECEMBER 9, 2013 PAGE: 3 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT TOTAL: 21,619.78 GOPHER STATE ONE CALL 12/09/13 NOV SVC Water Utility Water 69.66 12/09/13 NOV SVC Sanitary Sewer Uti Sewer 69.67 12/09/13 NOV SVC Stormwater Managem STORMWATER MANAGEMENT 69.67 TOTAL: 209.00 H & L MESABI COMPANY 12/09/13 CUTTING EDGE PLOW General Fund Ice & Snow Removal 3,311.93 TOTAL: 3,311.93 HAWKINS, INC. 12/09/13 CHLORINE Water Utility Water 65.00 TOTAL: 65.00 HD SUPPLY WATERWORKS, LTD. 12/09/13 WATER METER PARTS Water Utility Water 552.95 TOTAL: 552.95 HEALTH PARTNERS 12/02/13 DEC PREM MED General Fund Unallocated Expenses 12,739.00 TOTAL: 12,739.00 HENN CTY INFO TECHNOLOGY DEPT 12/09/13 OCT RADIO General Fund Public Works 63.60 TOTAL: 63.60 HENNEPIN COUNTY TAXPAYER SERVICES 12/09/13 2014 TRUTH IN TAX NOTICES General Fund Professional Svcs 572.26 TOTAL: 572.26 ICMA RETIREMENT TRUST - 302131 -457 12/02/13 P/R DEDUCTS - DEFERRED COM General Fund NON- DEPARTMENTAL 1,185.96 TOTAL: 1,185.96 INCLINE EXTERIORS 12/09/13 P.W. BLDG -ROOF REPAIR General Fund Public Works 142.11 TOTAL: 142.11 KENNETH N. POTTS, P.A. 12/09/13 NOV PROSECUTIONS General Fund Professional Svcs 2,500.00 TOTAL: 2,500.00 LAKE MINNETONKA CONSERVATION DISTRICT 12/09/13 4TH QTR LEVY PYMT General Fund Council 7,917.75 TOTAL: 7,917.75 LUGOWSKI, JOSEPH 12/09/13 2013 BOOT General Fund Public Works 250.00 12/09/13 2013 COAT General Fund Public Works 79.99 TOTAL: 329.99 METRO COUNCIL ENV.(WASTEWATER) 12/09/13 DEC WASTEWATER Sanitary Sewer Uti Sewer 44,115.52 TOTAL: 44,115.52 MIDWEST GOVERNMENT ADVISORS 12/09/13 NOV SVC General Fund Administration 7,830.00 TOTAL: 7,830.00 MIDWEST MAILING SYSTEMS, INC. 12/09/13 NEWSLETTER SERVICES General Fund Administration 413.44 12/09/13 ADDT'L POSTAGE General Fund Administration 482.50 TOTAL: 895.94 MINNESOTA LIFE 12/09/13 DEC LIFE General Fund Unallocated Expenses 350.95 TOTAL: 350.95 MN ASSOC. OF GOV'T COMMUNICATORS 12/09/13 FALL CONF REG -JULIE MOORE General Fund Administration 75.00 TOTAL: 75.00 12 -05 -2013 10:55 AM VENDOR SORT KEY MN DEPT OF REVENUE NCPERS MINNESOTA PAETEC PERA PRUDENTIAL GROUP INSURANCE PURCHASE POWER ROEPKE GRACE SHOREWOOD TRUE VALUE SHRED -N -GO, INC. SO LK MTKA POLICE DEPT STARK, BRUCE THE GARDEN PATCH C O U N C I L REPORT BY VENDOR - DECEMBER 9, 2013 PAGE: DATE DESCRIPTION FUND DEPARTMENT 12/02/13 STATE W/H General Fund NON- DEPARTMENTAL TOTAL: 12/02/13 UNIT #762400- DECEMBER LIFE General Fund NON - DEPARTMENTAL TOTAL: 12/09/13 svc 10/29 -11/28 General Fund Municipal Buildings 12/09/13 svc 10/29 -11/28 General Fund Public Works 12/09/13 SVC 10/29 -11/28 General Fund Park Maintenance 12/09/13 svc 10/29 -11/28 Water Utility Water 12/09/13 svc 10/29 -11/28 Water Utility Water TOTAL: 12/02/13 P/R DEDUCTS -PERA General Fund NON- DEPARTMENTAL 12/02/13 P/R DEDUCTS -PERA General Fund Administration 12/02/13 P/R DEDUCTS -PERA General Fund Finance 12/02/13 P/R DEDUCTS -PERA General Fund Planning 12/02/13 P/R DEDUCTS -PERA General Fund Protective Inspections 12/02/13 P/R DEDUCTS -PERA General Fund Public Works 12/02/13 P/R DEDUCTS -PERA General Fund Ice & Snow Removal 12/02/13 P/R DEDUCTS -PERA General Fund Park Maintenance 12/02/13 P/R DEDUCTS -PERA General Fund Recreation 12/02/13 P/R DEDUCTS -PERA Southshore Communi Senior Community Conte 12/02/13 P/R DEDUCTS -PERA Water Utility Water 12/02/13 P/R DEDUCTS -PERA Sanitary Sewer Uti Sewer 12/02/13 P/R DEDUCTS -PERA Stormwater Managem STORMWATER MANAGEMENT TOTAL: 12/09/13 DEC LIFE INS General Fund Unallocated Expenses TOTAL: 12/09/13 ACT NO. 8000 - 9000 - 0743 -822 General Fund Administration 12/09/13 ACT # 8000- 9000 - 0743 -8223- General Fund Administration TOTAL: 12/09/13 2013 APPRECIATION ENTERTAI General Fund Council TOTAL: 12/09/13 HARDWARE General Fund Public Works 12/09/13 GLOVES & TARP General Fund Public Works 12/09/13 HEATER WELL HOUSE Water Utility Water 12/09/13 PLUMBING PARTS & SUPPLIES Sanitary Sewer Uti Sewer TOTAL: 12/09/13 SVC THRU 11/30 General Fund Administration TOTAL: 12/09/13 OPERATING BUDGET EXPENSE General Fund Police Protection TOTAL: 12/09/13 2013 BOOT General Fund Public Works TOTAL: 12/09/13 INSULATION WATER MAIN BREA Water Utility Water TOTAL: 4 AMOUNT 1,901.19 1,901.19 143.60 46.90 145.60 98.70 100.96 535.76 2,889.21 469.41 306.75 393.37 242.35 853.67 11.90 171.82 131.87 26.68 448.65 214.01 1,200.00 19.99 1,219.99 175.00 175.00 21.11 52.35 42.74 84,419.00 84,419.00 250.00 250.00 32.15 32.15 12 -05 -2013 10:55 AM C 0 U N C I L REPORT BY VENDOR - DECEMBER 9, 2013 PAGE: 5 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT TOTAL PRINTING SERVICES 12/09/13 MONTHLY NEWSLETTER General Fund Administration 901.91 12/09/13 DEC ARCTIC FEVER INSERT General Fund Recreation 215.46 12/09/13 DEC ICE SCULPTURE INSERT General Fund Recreation 253.29 TOTAL: 1,370.66 TRUGREEN #5640 12/09/13 SAW FLY TREATMENT General Fund Public Works 57.93 TOTAL: 57.93 VERIZON WIRELESS 12/09/13 612 - 865 -3582 - BRAD NIELSE General Fund Planning 59.11 12/09/13 L.S. PHONE SERVICES Sanitary Sewer Uti Sewer 216.19 TOTAL: 275.30 VOYAGER FLEET SYSTEMS, INC. 12/09/13 GAS SVC THRU 11/24 General Fund Public Works 3,453.98 TOTAL: 3,453.98 WASTE MANAGEMENT OF WI -MN 12/09/13 24200 SMITHTOWN RD -PUB WOR General Fund Public Works 446.23 12/09/13 5735 COUNTRY CLUB RD -SSCC Southshore Communi Senior Community Conte 190.65 TOTAL: 636.88 WELLS FARGO HEALTH BENEFIT SVCS 12/02/13 P/R DEDUCTS -HSA General Fund NON - DEPARTMENTAL 1,403.05 TOTAL: 1,403.05 WM. MUELLER & SONS, INC. 12/09/13 ASPHALT General Fund Public Works 925.39 12/09/13 ASPHALT General Fund Public Works 1,297.69 12/09/13 ASPHALT General Fund Public Works 460.13 TOTAL: 2,683.21 XCEL ENERGY 12/09/13 XCEL ENERGY General Fund Municipal Buildings 554.12 12/09/13 XCEL ENERGY General Fund Municipal Buildings 4.08 12/09/13 XCEL ENERGY General Fund Public Works 465.08 12/09/13 XCEL ENERGY General Fund Traffic Control /Str Li 30.13 12/09/13 XCEL ENERGY General Fund Traffic Control /Str Li 3,726.87 12/09/13 5700 CTY RD 19 General Fund Traffic Control /Str Li 38.41 12/09/13 5700 CTY RD 19 UNIT LIGHTS General Fund Traffic Control /Str Li 281.70 12/09/13 XCEL ENERGY General Fund Park Maintenance 928.86 12/09/13 5735 COUNTRY CLUB RD Southshore Communi Senior Community Conte 675.77 12/09/13 XCEL ENERGY Water Utility Water 865.34 12/09/13 XCEL ENERGY Water Utility Water 1,068.11 12/09/13 XCEL ENERGY Water Utility Water 2,498.41 12/09/13 24253 SMITHTOWN ROAD Water Utility Water 567.83 12/09/13 XCEL ENERGY Sanitary Sewer Uti Sewer 508.88 TOTAL: 12,213.59 ZEE MEDICAL SERVICE 12/09/13 FIRST AID General Fund Park Maintenance 88.27 TOTAL: 88.27 ZIEGLER, INC. 12/09/13 CUTTING EDGE General Fund Ice & Snow Removal 733.61 12/09/13 CUTTING EDGE RETURN General Fund Ice & Snow Removal 629.41 - TOTAL: 104.20 12 -05 -2013 10:55 AM C 0 U N C I L REPORT BY VENDOR - DECEMBER 9, 2013 PAGE: 6 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT —PAYROLL EXPENSES 12/02/2013 - 99/99/9999 General Fund Administration 6,474.69 General Fund Finance 4,231.05 General Fund Planning 5,425.96 General Fund Protective Inspections 3,342.72 General Fund Public Works 11,774.74 General Fund Ice & Snow Removal 164.07 General Fund Park Maintenance 2,369.99 General Fund Recreation 1,819.00 Southshore Communi Senior Community Conte 587.95 Water Utility Water 6,188.40 Sanitary Sewer Uti Sewer 2,951.70 Stormwater Managem STORM91ATER MANAGEMENT 1,117.19 TOTAL: 46,447.46 --------- - - - - -- FUND TOTALS =-------------- - 101 General Fund 198,721.35 404 Street Capital Improvemen 22,934.31 406 Trail Capital Outlay 204,248.56 490 Southshore Community Ctr. 1,728.94 601 Water Utility 30,162.79 611 Sanitary Sewer Utility 48,337.66 621 Recycling Utility 13,741.20 631 Stormwater ManagementUtil 1,420.08 GRAND TOTAL: 521,294.89 ----------------- -------- - - - - -- TOTAL PAGES: 6 #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title/Subject: Public Works Hire —Light Equipment Operator Meeting Date: December 9, 2013 Prepared by: Bill Joynes, City Administrator Reviewed by: Larry Brown, Director of Public Works CC: Bruce DeJong, Finance Director Policy Consideration: Extending an offer of employment to fill the Public Works Light Equipment Operator position. Background: This past September, Public Works Director Brown and I interviewed four finalists from the group of Light Equipment Operator candidates. We are in agreement to recommend to the Council the hiring of Robert Hanson of Watertown, MN, to fill recent vacancy by retiree Charlie Davis. Mr. Hanson comes to us with 12 years of experience on the Minnetrista Public Works Department, holds a Class D Water License, a class SD Wastewater License and a MN Commercial Driver's License with a Tanker Endorsement. His background also includes maintenance experience on police squad cars and heavy trucks. Mr. Hanson's current wage rate is $24.64 per hour. We are recommending he be placed on our pay range at the two year level at $24.93 per hour with a move to the third year level at $25.73 upon successful completion of the six month probationary period. We are very pleased to have Mr. Hanson join our City workforce. His extensive skill set, ability to operate all of our existing equipment and work experience will be a welcome addition to our crew. Recommendation: A motion to approve the hiring of Mr. Robert Hanson as Light Equipment Operator at the wage rate stated above. Next Steps and Timelines: It is anticipated Mr. Hanson will begin employment January 6, 2014. Connection to Vision /Mission: Providing residents with quality public services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 3C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Special Assessment — 27010 Edgewood Road Meeting Date: December 9, 2013 Prepared by: Bruce DeJong, Finance Director Reviewed by: Bill Joynes Policy Consideration: Should the City assess the water connection charges against 27010 Edgewood Road? Background: State statute allows assessments to be certified the County Auditor for collection over a number of years on the property tax bill. The City was approached by the owners of 27010 Edgewood Road about assessing this water connection. The owners petitioned the city for the improvement and have waived their right to contest an assessment. Staff reviewed the process used in previous projects with the City Council on November 12. At that time the City Council consensus was that a 10 year assessment would be appropriate in this case. The interest rate was clarified to be the 10 -year Treasury bill rate plus 2 %. The calculated interest rate was determined to be 4.57 %. Financial or Budget Considerations: If we assess this project, we will essentially be loaning the property owners the amount of the connection — $16,963.46 payable to G.F. Jedlicki, Inc. which is on the claims list for this evening. Options: The City Council may choose to: 1. Assess the cost of the connection against the benefitting property as recommended. 2. Decide not to allow assessment as an option for this water connection. Recommendation / Action Requested: Staff recommends approval of the assessment as presented. Next Steps and Timelines: If approved, staff will proceed with the assessment. Connection to Vision / Mission: This process contributes to sound financial management through providing improved city services. CITY OF SHOREWOOD RESOLUTION NO. 13 -079 A RESOLUTION ASSESSING WATER CONNECTION CHARGES AGAINST 27010 EDGEWOOD ROAD WHEREAS, Shorewood City Code provides for the City to specially assess water connection charges against benefitting property owners; and, WHEREAS, the City Council has received a petition for connection to the water system for the property at 27010 Edgewood Road from the owners; and, WHEREAS, the owners have provided a waiver allowing for the assessment without an assessment hearing; and, WHEREAS, the connection has been installed by G.F. Jedlicki, Inc. at a cost of $16,963.46, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That the Hennepin County Special Assessment Division is hereby authorized to levy an assessment against 27010 Edgewood Road, PID: 29- 117 -23 -33 -0016 in an amount of $16,963.46 for collection over 10 years, with level principal and interest payments, at an interest rate of 4.57% per annum. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 9th day of December, 2013. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor Amortized Special Assessment Amount # of Months Interest - 1st Year 12 Beginning Principal Amount $16,963.46 2014 $1,375.97 $775.23 $2,151.20 $15,587.49 2015 $1,438.85 $712.35 $2,151.20 $14,148.64 2016 $1,504.61 $646.59 $2,151.20 $12,644.03 2017 $1,573.37 $577.83 $2,151.20 $11,070.66 2018 $1,645.27 $505.93 $2,151.20 $9,425.39 2019 $1,720.46 $430.74 $2,151.20 $7,704.93 2020 $1,799.08 $352.12 $2,151.20 $5,905.85 2021 $1,881.30 $269.90 $2,151.20 $4,024.55 2022 $1,967.28 $183.92 $2,151.20 $2,057.27 2023 $2,057.18 $94.02 $2,151.20 $0.08 �l owl City of Shorewood Council Meeting Item Title / Subject: Badger Park Preliminary Design Meeting Date: 9 December 2013 Prepared by: Brad Nielsen Reviewed by: Patti Nelgesen Attachments: Design Concepts 1 and 2 #7A MEETING TYPE Regular Meeting Policy Consideration: Should the City move forward with Design Concept 1 or Design Concept 2 for the Badger Park redevelopment plan? Background: As part of its preliminary design for Badger Field, representatives of WSB have submitted an alternative to the recently approved concept plan for the park. The Park Commission voted to recommend Concept 1, which does not require the reorientation of the playfield. Since the plan differs from the previously approved concept (2), staff suggests that additional discussion may be warranted at the Council level before directing one or the other. In the meantime, it is recommended that WSB be directed to submit a proposal for survey and soil exploration for the park property. Financial or Budget Considerations: At this time, estimates are not available for the two concepts, although WSB advises us that the costs of Concept 1 will be less than Concept 2. Options: Approve Concept 1 as recommended by the Park Commission; approve Concept 2; continue the discussion, pending more information on cost estimates. Recommendation / Action Requested: Staff suggests that the Council may wish to discuss the two concepts and their respective relationships to the South Shore Community Center. Next Steps and Timelines: Depending on the Council's determination, a study session could be scheduled for the first meeting in January. At that time, the proposal from WSB for survey and soil work would be available. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 City o Shorewood,, MN CITY OF S14OREWOOD VEGETATIVE BYFFER 1 o6st RECONFIGURED CIRCULATION 0 13ADVI I-- G:p "VILLAGE GREEN" SPACE FOR COMMUNITY OPEN LAWN ISPLAT SHELTER WIT RESTROOM EXISTING RE -K P -7- TENNIS COURT AREA CITY HALL IC ,PICNIC ARE k, .......... PLAY SCC yc,!, ilk South, 5.1. 300 A ml—"R" M14 55416 C, WSB .I.. W-1., 12, 20I Pm�M n: OlA59 -0JO — A T OVERL MV" e I': MODIFY POND TO ACCOMMODATE TREATMENT OF STORMWATER 11111111ill Lu DROP OFF AREA -SPORTS LIGHTING IMPROVED LACROSSE/ FOOTBALL FIELD @ 300'x 160' (SHIFT SOUTH 20'-30') NORTH/SOUTH ORIENTATION IS PREFERRED RECREATIONAL DESIGN STANDARD kR aj SCC yc,!, ilk South, 5.1. 300 A ml—"R" M14 55416 C, WSB .I.. W-1., 12, 20I Pm�M n: OlA59 -0JO — A T OVERL MV" e I': MODIFY POND TO ACCOMMODATE TREATMENT OF STORMWATER 980@ CITY OF SHOREWOOD .410 Lr City of Shorewood,,. MN 4'sSCC Ilk I I v CY I BUFFER SPACE FOR COMMUMTY blsP �ky----- PRE-K PL AREA RECONFIGURED CIRCULATI III A—, �11, "I" "I e WSB N—m�02, 2013 ,pt d-, A—daW, Inc rile -1Y 'ED Rjl!%. r�l 1y V RECONSTRUCTED LACROSSE/ FOOTBALL FIELD @ 300'X 160' EAST/WEST ORIENTATION IS NOT PREFERRED DESIGN STANDARD EXISTING "MILLAGE GREEN" TENNIS COURT jOPEN LAWN SPORTS LIGHTING CITY HALL MODIFY POND T ACCOMMODATE TREATMENT OF I STORMWATER 14 ELEMENTARY V�l V PLAY AREA SHELTER WITHM PICNIC APE9 — - SHADED SEATING RECONSTRUCTED LACROSSE/ FOOTBALL FIELD @ 300'X 160' EAST/WEST ORIENTATION IS NOT PREFERRED DESIGN STANDARD EXISTING "MILLAGE GREEN" TENNIS COURT jOPEN LAWN SPORTS LIGHTING CITY HALL MODIFY POND T ACCOMMODATE TREATMENT OF I STORMWATER Item # 8B CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION DENYING A CONCEPT PLAN FOR SUMMIT WOODS P.U.D. WHEREAS, Homestead Partners (Applicant) has an interest in certain real property (Subject Property) located in the City of Shorewood, County of Hennepin, legally described as: "LOTS 7,8 AND THAT PART OF LOT 9 LYING SOUTHWESTERLY OF A LINE RUNNING FROM THE MOST EASTERLY CORNER OF LOT 9 THROUGH A POINT IN THE NORTHERLY LINE THEREOF DISTANT 125 FEET EASTERLY FROM THE MOST NORTHERLY CORNER OF LOT 9, MURRAY HILL, HENNEPIN COUNTY, MINNESOTA." WHEREAS, the Applicant has applied to the City for approval of a Concept Plan for the constriction of a residential planned unit development known as Summit Woods P.U.D., containing four (4) single - family lots on approximately 3.3 acres of land; and WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in memoranda to the Planning Commission dated 24 September 2013 and 31 October 2013, which memoranda are on file at City Hall; and WHEREAS, the Applicant's request was reviewed by the City Engineer, and his recommendations were duly set forth in a memorandum to the Planning Director, dated 28 October 2013 which memorandum is on file at City Hall; and WHEREAS, the Planning Commission at its regular meeting of 5 November 2013 voted to recommend denial of a Concept Plan for the Summit Woods P.U.D.; and WHEREAS, the Applicant's request was considered by the City Council at its regular meeting of 9 December 2013 at which time the City Planner's memoranda, the City Engineer's memorandum, and the minutes of the Planning Commission were reviewed and comments were heard by the City Council from the Applicant and City staff, and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT The Subject Property is located in the R -IC, Single - Family Residential zoning district and contains approximately 145,070 square feet of area (333 acres). 2. The Subject Property is currently occupied by a single - family residential dwelling and detached garage. The Subject Property is bounded on its west side by Summit Avenue, its north side by Mayflower Road, its east side by Galpin Lake Road, and its south side by the Shorewood /Chanhassen municipal boundaries. 4. The Subject Property is characterized by a level area in the southwest corner of the site, dropping off dramatically to the north toward Mayflower Road and to the east toward Galpin Lake Road. 5. The easterly half of the property is heavily vegetated with mature deciduous trees. 6. The current zoning of the property allows single - family residential dwellings on 20,000 square -foot lots, 100 feet in width. Building setbacks in the R -1C district are as follows: Front: '15 feet Side: 10 feet Rear: 40 feet 7. The Applicant proposes to dedicate to the City a conservation easement over the easterly half of the Subject Property, the intent of which easement is to preserve the slopes and vegetation on that portion of the site. 8. The right of way for Summit Avenue, which serves the portion of the site proposed to be developed is 80 feet wide, 30 feet wider than a standard City street. 9. The traveled surface of Summit Avenue is quite substandard — less than the 20 foot width requirement for a fire access road. 10. The Subject property is served by city sanitary sewer. The developer proposes to extend municipal water to the property from the City of Chanhassen. CONCLUSION A. Based upon the foregoing, the City Council hereby denies the Applicant's request for Concept Approval of a Planned Unit Development (P.U.D.), based on the following: The creation of an additional lot fronting on Summit Avenue will overburden the already substandard street, both with respect to constriction traffic as well as day to day traffic. 2 2. The area in which the Subject Property is located experiences drainage problems which may be aggravated by the addition of one additional home on Summit Avenue. The proposed P.U.D. is inconsistent with the provisions in Shorewood's Comprehensive Plan relative to the preservation of neighborhood character. 4. The slopes on the north and east sides of the property are capable of supporting two single - family residential lots. B. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of December 2013. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk Item #8C CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING AN INTERIM CONDITIONAL USE PERMIT FOR JAMES STEINWAND WHEREAS, American Legion Post 4259 (Owner) is the owner of real property located at 5680 County Road 19 (Subject Property) in the City of Shorewood, County of Hennepin, State of Minnesota, legally described on Exhibit A, attached; and WHEREAS, James Steinwand, (Applicant) proposes to lease the Subject Property for use as a bicycle repair business; and WHEREAS, the Subject Property is zoned for commercial use, for which the Shorewood Zoning Code requires certain site improvements as a condition of occupancy; and WHEREAS, the Owner proposes to make use of the Subject Property on a short - term basis, pending ultimate redevelopment of the site at a later date; and WHEREAS, the Shorewood Zoning Code provides for Interim Conditional Use Permits which provide a mechanism for allowing changes to nonconforming properties contingent upon a plan for cessation or correction of said nonconformities within a specified period of time; and WHEREAS, the Applicant has requested an Interim Conditional Use Permit, allowing him to renovate and occupy the existing building on the Subject Property without having to make certain improvements to the site until the viability of the proposed business can be established; and WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission, Mayor and City Council, dated 1 November 2013, which memorandum is on file at the Shorewood City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at its regular meeting on 5 November 2013, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's request for an Interim Conditional Use Permit was considered by the City Council at their regular meeting on 25 November 2013, at which time the Planner's comments and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT The Subject Property is located in a C -1, General Commercial zoning district and contains approximately 13,403 square feet of area. 2. The Subject Property is currently occupied by a building that was previously used as a convenience store and gas station. Existing pavement on the property, previously used for parking and circulation does not conform to current requirements of the Shorewood Zoning Code. 4. The Subject Property is located within the boundaries of the Smithtown Crossing Redevelopment Area and the County Road 19 Corridor Study. CONCLUSIONS A. Based upon the foregoing, the City Council hereby grants the Applicant's request for an Interim Conditional Use Permit subject to the following: This approval shall extend for three years, after which the Subject Property will be reviewed for its relationship to redevelopment activity in the Smithtown Crossing redevelopment area. If redevelopment is not imminent at that time, the permit would be extended for an additional two years, after which the parking lot shall be brought into conformity with the Shorewood Zoning Code. 2. The existing parking lot shall be patched and striped by 1 June 2014, based upon the plan prepared by his landscaper, which plan is attached hereto as Exhibit B. Landscaping shall be installed, based on the plan attached as Exhibit B, except that the plantings located directly behind the building are not required at this time. Landscaping improvements shall be completed by 1 June 2014. 4. Signage for the proposed use will be subject to the requirements of the Shorewood Zoning Code. Prior to occupancy of the property the Applicant shall make the improvements listed in 2. and 3. above, or provide a financial security to guarantee that the improvements will be made by 1 June 2014. The financial security shall consist of a cash escrow or letter of credit for one and one -half times the amount of bids submitted by the Applicant's pavement and landscape contractors. -2- 6. Any proposed outdoor storage, display or service on the Subject Property shall be subject to a separate conditional use permit, pursuant to Section 1201.22 Subd. 4.g. of the Shorewood Zoning Code. 7. The use of the property is subject to Section 1204.04 Subd. 4. of the Shorewood Zoning Code. B. That the City Clerk is hereby authorized and directed to provide a certified copy of this Resolution and the Interim Use Agreement for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of December 2013. SCOTT ZERBY, MAYOR ATTEST: JEAN PANCHYSITYN, CITY CLERK -3- LEGAL DESCRIPTION (PER DOC. NO. 5868728 THAT PART OF LOT 25, AUDITOR'S SUBDIVISION NO. 133, HENNEPIN COUNTY, MINNESOTA, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT IN THE SOUTHEAST CORNER OF SAID LOT 25 AT THE INTERSECTION OF OLD STATE HIGHWAY NO. 7 AND HENNEPIN COUNTY HIGHWAY NO. 19, ALONG, ADJOINING, AND PARALLEL TO SAID COUNTY HIGHWAY NO. 19 IN A NORTHERLY DIRECTION 150 FEET TO A POINT; THENCE IN A SOUTHWESTERLY DIRECTION 100 FEET ON A LINE PARALLEL TO OLD STATE HIGHWAY NO. 7 TO A POINT; THENCE IN A SOUTHERLY DIRECTION 150 FEET ON A LINE PARALLEL TO COUNTY HIGHWAY NO. 19 TO A POINT ON THE RIGHT -OF -WAY OF OLD STATE HIGHWAY NO. 7; THENCE IN AN EASTERLY DIRECTION 100 FEET PARALLEL TO OLD STATE HIGHWAY NO. 7 TO THE POINT OF BEGINNING. EXCEPT THE FOLLOWING (MEMORIALIZED ON CERTIFICATE OF TITLE NO 6971941. THAT PART OF THE ABOVE- DESCRIBED PARCEL WHICH LIES EASTERLY AND SOUTHERLY OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT THE INTERSECTION OF THE WESTERLY LINE OF HENNEPIN COUNTY STATE AID HIGHWAY NO. 19, PLAT 57, ACCORDING TO THE DULY RECORDED PLAT THEREOF AND THE SOUTHERLY LINE OF SAID LOT 25; THENCE RUN SOUTHWESTERLY ALONG SAID SOUTHERLY LINE OF SAID LOT 25 ON AN ASSUMED BEARING OF SOUTH 80 DEGREES 20 MINUTES 30 SECONDS WEST FOR A DISTANCE OF 218.59 FEET TO THE ACTUAL POINT OF BEGINNING OF THE LINE BEING DESCRIBED; THENCE NORTH 9 DEGREES 39 MINUTES 30 SECONDS WEST FOR 4.04 FEET; THENCE NORTH 81 DEGREES 17 MINUTES 59 SECONDS EAST FOR 93.62 FEET TO A POINT ON A NON- TANGENTIAL CURVE, CONCAVE TO THE NORTHWEST HAVING A RADIUS OF 472.00 FEET AND A CENTRAL ANGLE OF 17 DEGREES 24 MINUTES 05 SECONDS; THENCE NORTHEASTERLY ALONG THE ARC OF SAID CURVE A DISTANCE OF 143.35 FEET, SAID ARC SUBTENDED BY A CHORD BEARING NORTH 68 DEGREES 52 MINUTES 07 SECONDS EAST AND SAID LINE THERE TERMINATING. Exhibit A jgZagoodl"o BUIL DERS,L.L.c 12276 Johnson Memorial Dr. Shakopee, MN 55379 www.bcillawoodbuilders.corn 952. 277.6867 Install Topsoil and Mulch x : EVERGREEN TREE PLANTING T uuu� =L TYR SHRUB PLANTING: INDIVIDUAL PLANTING HOLE _ PREVNLINa W Wa eEETWNK WYARE TF1� PLAN VIEW TREE PLANTING PLANT SCHEDULE Symbol Description Size Quantity Hemerocallis 'Stella de Oro' 'Stella #1 Pot 35 de Oro'Daylily Spirea x bumalda 'Crispa' #2 Pot 3 Crisp Leaf Spirea Syringa vulgaris #5 Pot 8 Common Purple Lilac Thu'a occidentalis 'Techn ' J Y 3' B&B 10 Techny Arborvitae Picea glauca var. densata 6, B&B 3 Black Hills Spruce Qaq Malus 'Red Splendor' Red Splendor Crabapple 2" Cal. 2 d Acer freemanii 'Jeffsred' 2 1/2" Cal. 2 Autumn Blaze Maple { I ' REVISIONS PAGE Sou t La Le C( cl c DRAWING DESCRIPTION: Landscape Plan Datel fl Jim Steinwand, My Car Guy,LLC .D13A South Lake Cycle o LANDSCAPE ARCHITECT: Bob Wallace X680 County Road 19 Shorewood, MN DATE, 9 --o -13 DISCLAIMER: All Idees,gea +gna, prrsngomonln, plan., and sfi— catlo- indicated or lepieaerd by the droe inq are owned by and the propany o11.1am"s Landacaplug & Design, LLC and wine created, evolved or dev -lo ppad lot use on and in coarieaon with the specliian project. None of 11:0 Ideal. tleaigns, errangomonla, plane and spe,,i icallons shall ba used or disclosed In ony parcon•arm or corporation for any pulposo Wool no over •ajlhu t lha mitten p nrhission of MaMs l nudscaping 6 Design, LLG CD.hia� with Blase plans or cpeallcalienc -hill consmnle conclunna li,ndanc0 of acceptance of loose realncUons, wiltwo dimensions on al; dra•ning Shop Nova procodenco oy ,lr scaled d,monolons: conuactar6 611011 verily, an) be ra6pansible for ,all dNnonsiooe and condaions oil Oho job 11x3 olpce must bo nolif,od far Sny rada000e born d-onslonc and Coodaions Shown by thbse drawings @ 6ollnwood 0ullders and blame Landscaping a Design, LLC IMOM's LA1Q)SCAP11( DESiGX_ 12276 Johnson Jmorial Dr, Shakopee, MN 55379 www.momslandsceping,com 952 - 377- &68 14g P s> 40" Exhibit B #8C - REVISED HANDOUT CITY OF SHOREWOOD RESOLUTION NO. 13 -081 A RESOLUTION GRANTING AN INTERIM CONDITIONAL USE PERMIT FOR JAMES STEINWAND WHEREAS, American Legion Post 4259 (Owner) is the owner of real property located at 5680 County Road 19 (Subject Property) in the City of Shorewood, County of Hennepin, State of Minnesota, legally described on Exhibit A, attached; and WHEREAS, James Steinwand, (Applicant) proposes to lease the Subject Property for use as a bicycle repair, sales and rental business; and WHEREAS, the Subject Property is zoned for commercial use, for which the Shorewood Zoning Code requires certain site improvements as a condition of occupancy; and WHEREAS, the Owner proposes to make use of the Subject Property on a short - term basis, pending ultimate redevelopment of the site at a later date; and WHEREAS, the Shorewood Zoning Code provides for Interim Conditional Use Permits which provide a mechanism for allowing changes to nonconforming properties contingent upon a plan for cessation or correction of said nonconformities within a specified period of time; and WHEREAS, the Applicant has requested an Interim Conditional Use Permit, allowing him to renovate and occupy the existing building on the Subject Property without having to make certain improvements to the site until the viability of the proposed business can be established; and WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission, Mayor and City Council, dated 1 November 2013, which memorandum is on file at the Shorewood City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at its regular meeting on 5 November 2013, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's request for an Interim Conditional Use Permit was considered by the City Council at their regular meeting on 25 November 2013, at which time the Planner's comments and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT The Subject Property is located in a C -1, General Commercial zoning district and contains approximately 13,403 square feet of area. 2. The Subject Property is currently occupied by a building that was previously used as a convenience store and gas station. Existing pavement on the property, previously used for parking and circulation does not conform to current requirements of the Shorewood Zoning Code. 4. The Subject Property is located within the boundaries of the Smithtown Crossing Redevelopment Area and the County Road 19 Corridor Study. CONCLUSIONS A. Based upon the foregoing, the City Council hereby grants the Applicant's request for an Interim Conditional Use Permit subject to the following: This approval shall extend for three years, after which the Subject Property will be reviewed for its relationship to redevelopment activity in the Smithtown Crossing redevelopment area. If redevelopment is not imminent at that time, the permit would be extended for an additional two years, after which the parking lot shall be brought into conformity with the Shorewood Zoning Code. 2. The existing parking lot shall be patched and striped by 1 June 2014, based upon the plan prepared by his landscaper, which plan is attached hereto as Exhibit B. Landscaping shall be installed, based on the plan attached as Exhibit B, except that the plantings located directly behind the building are not required at this time. Landscaping improvements shall be completed by 1 June 2014. 4. Signage for the proposed use will be subject to the requirements of the Shorewood Zoning Code. Prior to occupancy of the property the Applicant shall make the improvements listed in 2. and 3. above, or provide a financial security to guarantee that the improvements will be made by 1 June 2014. The financial security shall consist of a cash escrow or letter of credit for one and one -half times the amount of bids submitted by the Applicant's pavement and landscape contractors. 6. Any proposed outdoor storage, display or service on the Subject Property shall be subject to a separate conditional use permit, pursuant to Section 1201.22 Subd. 4.g. of the Shorewood Zoning Code. -2- 7. The use of the property is subject to Section 1204.04 Subd. 4. of the Shorewood Zoning Code. B. That the City Cleric is hereby authorized and directed to provide a certified copy of this Resolution and the Interim Use Agreement for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of December 2013. ATTEST: Jean Panchyshyn, City Clerk -3- Scott Zerby, Mayor Item #8D CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 Phone: (952) 960 -7900 • FAX: (952) 474 -0128 • Email: planning @ci.shorewood.mn.us PLANNING AND PROTECTIVE INSPECTIONS MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 26 November 2013 RE: Johnson, Jeff and Colleen — Rezoning and Conditional Use Permit for Accessory Space in Excess of 1200 Square Feet FILE NO. 405(13.12) BACKGROUND Jeff and Colleen Johnson own the property at 5015 St. Alban's Bay Road (see Site Location map — Exhibit A, attached). They propose to demolish the existing home on the site and build a new home with an attached garage, keeping the existing detached garage on the property also. The current R -ID /S, Single - Family Residential/Shoreland zoning of the property limits the total amount of accessory space to 1000 square feet of floor area, which precludes keeping the existing garage. Staff has suggested that the owners apply for a rezoning from R- I D/S to R- I C/S in order to accommodate their plans. Since the total amount of proposed accessory space will exceed 1200 square feet, they have also applied for a conditional use permit. The subject property is shown, with the location of the new house and garage and existing garage, on Exhibit B. The property contains 28,559 square feet of area. It is characterized by a small hill in the northwest corner of the site which drops off, as much as 12 feet in elevation, in all directions. As mentioned in the City Engineer's Memorandum (Exhibit C), dated 18 November 2013, the property drains primarily to the southeast, to a landlocked low area on the lot next door. The proposed home, shown on Exhibits D and E, contains 4556 square feet of floor area on two and one -half levels. The proposed garage will have 971 square feet of floor area. Combined with the area of the existing garage (672 square feet), the total amount of proposed accessory space is 1643 square feet. Memorandum Re: Johnson — Rezoning and C.U.P. 26 November 2013 Exhibit G shows the current zoning pattern for the neighborhood in which the property is located. As can be seen, lots to the west of the site are zoned R -1D /S and lots to the east of the property are zoned R -1C /S. As indicated in the Applicants' letter, dated 7 November, their property is considerably more consistent with the size requirements of the R -1 C/S district than the current R 1D /S district. ANALYSIS/RECOMMENDATION A. Rezoning. When Shorewood did its first Comprehensive Plan, in the early 80's, one of the first things done was to adjust its Zoning Districts map to make it consistent with existing and proposed development. The R -11) district was created to address numerous older, smaller, lots that existed in several areas of the community. This district allows lots as small as 10,000 square feet in area, with correspondingly reduced setback requirements. It eliminated a significant number of nonconfolmities and even allowed many of the homes in those areas to be expanded to some degree. Similarly, the R -1C district was originally created allowing homes to be built on 20,000 square -foot lots with somewhat greater setbacks: The Applicants' lot, as mentioned in their letter, is much more reflective of R -1C requirements than R -ID, In fact, at 28,559 square feet, it is considered ample even in the R -1C district. At 113 feet of width, it also exceeds the minimum R -lC width requirement of 100 feet. This request is considered to be a logical extension of the R -1C /S zoning district. B. Conditional Use Permit. While the R -1C zoning district requires greater lot size and setbacks, it also allows somewhat more accessory space —1200 square feet versus 1000 square feet in the R -11) district. The Zoning Code also allows accessory space in excess of 1200 square feet, by conditional use permit. Following is how the Applicants' request complies with the criteria for a C.U.P.: 1. The total amount of accessory space (1643 square feet) does not exceed the total floor area above grade of the dwelling (4566 square feet). 2. The total amount of accessory space cannot exceed 10 percent of the minimum lot size for the zoning district in which the property is located. The minimum lot size for the proposed R -1C /S zoning is 20,000 square feet (.10 x 20,000 = 2000). 3. The property must comply with setback and hardcover standards (assuming rezoning, this would be R -1C /S. The existing garage and proposed home with attached garage comply with R -1C /S setbacks and proposed hardcover is 23 percent. The Zoning Code also precludes site drainage from adversely affecting adjacent properties. In this regard, the City Engineer has recommended that the additional rate and volume of runoff resulting from the redevelopment of the site be addressed with the grading of the property. He recommends some sort of infiltration basin or rain -2- Memorandum Re: Johnson — Rezoning and C.U.P. 26 November 2013 garden for this purpose. The conditional use permit should include long -term provisions for maintenance of that feature. 4. The accessory space must be architecturally compatible with the dwelling. As can be seen on Exhibits D and E and Exhibit F, the accessory structures are consistent with the proposed home. The rezoning request is somewhat unusual in that, typically, a property owner is looking for zoning with lesser setbacks or lot size. In this case the Applicants are willing to abide by higher standards in order to be able to have somewhat more accessory space. As mentioned in the preceding, the proposal is a logical extension of the R -1 C/S zoning district. Assuming the City concurs, the C.U.P. is consistent with the requirements of the Zoning Code and approval is recommended, with the stipulation that drainage be addressed pursuant to the City Engineer's I recommendations. j Cc: Bill Joynes Paul Hornby Tim Keane Larry Brown Jeff and Colleen Johnson Rodney Colson -3- O F•� � oa N y �•Ov4 a C� b '�-"aq— r— NML I'm 'r0-,e-'N r'�� ffilm r H A V EN 1 0 300::C .00 �I P'1,1 vw`� `� U I I S 4. L 12 LL 1 T Feet 1 Sprin 2 St Al SITE PLAN SURVEY FOR: / Property located in Section 25, Township 117, Range 23, COLSON CUSTOM HOMES 993.4 Hennepin County, Minnesota. / 997.9_ \ — ° �j Property Address: 5015 St. Albans Way Bay Road �(o i 9973 994,0 / \�ti 1000.6 / / S ?6.40,OJ"E 789 4g =S. ��0ah'/ l/ / ,f/°a�`° 9919.5 I g9� / /rie /8g 9p /at o c \ — Ewi � — \ J.8 X1.7 / 1 I / %'� — / / / l5 \ 95 \ / win "map/ — / rb lT\ The Gregory Group / I 0 / � �o �' 14 \o war Pole ( C �^ / 2 / /i 9 ��a d.b.a. Z6��'� LOT SURVEYS COMPANY, INC. ,a'� J• '� / / / �a� \ °° , l,�Ba• / o� ��a (1 Established in 1962 r , /" a LAND SURVEYORS �r,' ,' �� / 989. �� j REGISTERED UNDER THE LAWS OF STATE OF MINNESOTA / ° � (� � I � � „ � / , � � �, �'� °-� "� A � 7601 73rd Avenue North (763) 560 -3093 / i°� Minneapolis, Minnesota 55428 Fax No. 560 -3522 l( ' 5 , // Surveyors Certificate \ ^ / / / / is / 9. 994.7 /i 0 ry `1 ! \ 3 s 78' 2 "maple./ —6p ` \ �\ 9 1.3( o / `986 y "% e \ l \ 99 �O �� \11 \ 9 0� , \ ` � l Proposed Hardcover �O 9� ,4 maple/ ( Residence = 2397 sq, ft Porch = 131 sq, ft 4 Deck = l 40 sq. ft 992.5 /2 0 \ — — — — / Garage = 670 sq. ft °3.9 " � \ Dave * Walks = 3236 sq, ft 99 7/— \ / 994.7 \ 9SBy l Total Hardcover = 6574 sq, ft manhole 0 \ /� R Area of Parcel = 26559 sq. ft rim =992.3 �Q \ �� `� Percentage of hardcover = 23.02% rnv= 982.00 —� 992.0 � vy � y�3 1 � � a dower Pole \ \ 995.0 \ \ Rev. \ /ko9 11 -5- \ Lots 25 and 26, Block 3, MMNETONKA MANOR Hennepin County, Minnesota. The only easements shown are from plats of record or information provided by client. I certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed land Surveyor under the laws of the State of Minnesota. Surveyed this 9th day of October 2013. Signed Gregory R. P a h, inn. Reg. No. 24992 ld deck Drawr '- I house E 5' Exhibit B File IN PROPERTY SURVEY Mm- INVOICE NO. 81939 F. B. NO. 1070 -58 SCALE: 1" = 30' • Denotes Found Iron Monument t,\ O Denotes Iron Monument Ij J ------------ Denotes Existing Contour x000.0 Denotes Existing Elevation Basis for 000.0 Denotes Proposed Elevation bearings is �— Denotes Surface Drainage assumed 998.6 Proposed Top of Block 999,0 Proposed Garage Floor 990.4 Proposed Lowest Floor 989.8 Proposed Lower Garage Floor The Gregory Group / I 0 / � �o �' 14 \o war Pole ( C �^ / 2 / /i 9 ��a d.b.a. Z6��'� LOT SURVEYS COMPANY, INC. ,a'� J• '� / / / �a� \ °° , l,�Ba• / o� ��a (1 Established in 1962 r , /" a LAND SURVEYORS �r,' ,' �� / 989. �� j REGISTERED UNDER THE LAWS OF STATE OF MINNESOTA / ° � (� � I � � „ � / , � � �, �'� °-� "� A � 7601 73rd Avenue North (763) 560 -3093 / i°� Minneapolis, Minnesota 55428 Fax No. 560 -3522 l( ' 5 , // Surveyors Certificate \ ^ / / / / is / 9. 994.7 /i 0 ry `1 ! \ 3 s 78' 2 "maple./ —6p ` \ �\ 9 1.3( o / `986 y "% e \ l \ 99 �O �� \11 \ 9 0� , \ ` � l Proposed Hardcover �O 9� ,4 maple/ ( Residence = 2397 sq, ft Porch = 131 sq, ft 4 Deck = l 40 sq. ft 992.5 /2 0 \ — — — — / Garage = 670 sq. ft °3.9 " � \ Dave * Walks = 3236 sq, ft 99 7/— \ / 994.7 \ 9SBy l Total Hardcover = 6574 sq, ft manhole 0 \ /� R Area of Parcel = 26559 sq. ft rim =992.3 �Q \ �� `� Percentage of hardcover = 23.02% rnv= 982.00 —� 992.0 � vy � y�3 1 � � a dower Pole \ \ 995.0 \ \ Rev. \ /ko9 11 -5- \ Lots 25 and 26, Block 3, MMNETONKA MANOR Hennepin County, Minnesota. The only easements shown are from plats of record or information provided by client. I certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed land Surveyor under the laws of the State of Minnesota. Surveyed this 9th day of October 2013. Signed Gregory R. P a h, inn. Reg. No. 24992 ld deck Drawr '- I house E 5' Exhibit B File IN PROPERTY SURVEY Mm- e vP, CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 960 -7900 Fax: 952- 474 -0128 • www.d.shorewood.rmus • cityhall &i.shorewood.mmus DATE: November 18, 2013 TO: Joe Pazandalc, Brad Nielsen FROM: Paul Hornby RE: Site grading review — 5015 St. Albans Bay Road (Lots 25 & 26, Block 3, Minnetonka Manor) I have completed my review of the proposed site grading plan, dated with revision November 5, 2013, prepared by The Gregory Group (Lot Surveys Company, Inc.), for the referenced project and have the following comments: 1. The proposed structure, existing garage, and associated impervious surface area (hardcover) summary is provided on the survey. The survey also needs to show the existing structures on the plan, with the associated impervious area summary tabulation. 2. The property proposed for redevelopment primarily drains directly to an adjacent landlocked (low area) basin. The requirements of the Surface Water Management Plan will apply to this proposed improvement. The storm runoff discharge rates and volume cannot exceed the existing rate and volume. This can be performed by a number of current practices such as rain gardens, filtration/infiltration, pond basin or other acceptable means. The Conditional Use Permit (if applied required for the accessory structure for this project), should require annual maintenance of the surface water system designed and performance review to ensure the system is working as intended. 3. The lowest floor elevation and lowest opening elevation need to be provided on the survey. The top of foundation, garage floor elevation also need to be provided. 4. The proposed driveway grade is 9.2% from the edge of the existing pavement to the 996 contour, increases to about 13% to the 998 contour and 5% to the garage. 5. The retaining wall proposed along the south side of the new driveway (997) does not correspond with the contour elevation of 998 immediately to the southwest. Please contact me if you have any questions or need any additional information regarding this grading plan review. Exhibit C ENGINEER'S MEMORANDUM ---------- - ------- - -- - - ------------ ------------ -------- ------ - - ----- K16KOUT FLA5HIN6 TO BE INSTALLED A5 NEEDED - ----- EXTERIOR WALL FINISHER TO VERIFY KICKOUT -------- FLASHINC7 15 INSTALLEP PRIOR TO FINISHING - -- - -------------- -- -------- --------------- -------- - -- - -- ---- - ------------ -- -------- - CARPENTER TO FLASH ALL EXTERIOR WINDOWS AND 120OR5 -- - ----- PER TO MN. & 113C COPE REQUIREMENTS - - -------- ------ — - -- — ------------------- - -- - ---------- 8" FRIEZE 13P. ------- ----- ------- ------ J-T.A.-Bi I ------- !I !L 1 L J, -- - - - - ---------- - ----- - ------ -`T T—T — - ---- L -------------- - - _ I _ ` 1 11 1 L 11 J 11 - --- - ----- - ------------- __- _= __= _______---- __ —_____ --- 11 t I --- _j J 11 � 11 :i - L I JL T ------ - - - - -- --- -------- — ---- ------- - - --- ----- --- ------------ - ----- I Ti-I ---- ------------------------------------------ ----- — -------------- - --- - - - ----------- 06 TRIM YP. ------- HARO I LAP -- - - ----- -------- ---------------------- - --------------- .--- ---- - - 51PINO ---------- - - ------------ - - - -- ------- 6" TRIM ------- ------- 6 YP. -------- -- UJ - - - - - - - - - - - - - - I I . - - - - - . --------------- - -------------------- - II ---------- - - - - - -- - - - - i JU Tin V� 4J ---- --------------------------------- II� NEI -il ---------------- 16"XI6" BOX61? COLUMN ON 24"X24" MANUF, STONE I3A5F_ =1 = I = APPRIE-56 STONE FRONT ELEVATION SCALE. 1/4" = I'-Oil IST FLOOR 1,425 60. FT. 2ND FLOOR 1,751 50, FT. TOTAL 3,176 50. FT, BASEMENT 1,348 50. FT. FIN. TOTAL 4,524 50. FT, MR Exhibit D PROPOSED ELEVATION - FRONT \2 ||0 ( ' ________ P6R If 510 C7 RAILI OPNO'5 LF-55 THAN 4" R16HT ELEVATION- } a r fl >3Y ,�' s ho T s ', ,, itr "r ,u V V t`�' ' .,� i } S § i J -Ir 4 � k1k, :v IF CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING SECTION 1201.09 SUBD. 2. OF THE SHOREWOOD ZONING CODE — THE SHOREWOOD ZONING MAP Section 1. Section 1201.09 Subd. 2. of the Shorewood City Code is hereby amended to include the property described as: "Lots 25 and 26, Block 3, Minnetonka Manor, Hennepin County, Minnesota." in the R -1C /S, Single - Family ResidentialShoreland zoning district. Section 2. That the Zoning Administrator is hereby authorized to revise the Zoning Map of the City of Shorewood to include the property in the R -1C /S, Single - Family ResidentiaUShoreland zoning district. Section 3. That this Ordinance shall be in fiill force and effect upon publishing in the Official Newspapers of the City of Shorewood. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of December 2013. SCOTT ZERBY, MAYOR ATTEST: JEAN PANCHYSITYN, CITY CLERK CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR CONSTRUCTION OF ACCESSORY SPACE IN EXCESS OF 1200 SQUARE FEET OF AREA TO JEFF AND COLLEEN JOHNSON WHEREAS, Jeff and Colleen Johnson (Applicants) are the owners of real property located at 5015 St. Alban's Bay Road, in the City of Shorewood, County of Hennepin, legally described as: "Lots 25 and 26, Block 3, Minnetonka Manor, Hennepin County, Minnesota." WHEREAS, the Applicants have applied to the City for a Conditional Use Permit for the constriction of a new attached garage, the area of which when combined with an existing garage on the property totals 1643 square feet in area; and WHEREAS, the Shorewood City Code requires a Conditional Use Permit for the constriction of accessory space exceeding 1200 square feet; and WHEREAS, the Applicants' request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 26 November 2013, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at its regular meeting on 3 December 2013, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicants' request was considered by the City Council at its regular meeting on 9 December 2013, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. The Applicants' property is zoned R -1C /S, Single - Family Residential/Shoreland and contains approximately 28,559 square feet of area. 2. The total area of accessory space (1643 square feet) does not exceed the floor area above grade of the principal stricture (4556 square feet — two and one -half levels). 3. The total area of accessory space on the property will not exceed 10% of the minimum lot area for the R -1C /S Zoning District in which it is located (2,000 square feet). -1- 4. The design and materials of the garages are compatible with the architectural character of the proposed home. The property drains to a landlocked basin on the property to the south. CONCLUSION A. Based upon the foregoing, the City Council hereby grants the Applicants' request for a conditional use permit to constrict an attached garage, subject to the following: The Applicants must provide a plan, subject to review and approval by the City Engineer, for a drainage facility (e.g. rain garden) designed to detain the amount of runoff generated by the increased impervious surface on the property. 2. The Applicants must enter into a long -term maintenance agreement assuring that the above - referenced drainage facility will be maintained. B. The City Administrator /Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of December 2013. ATTEST: Jean Panchyshyn, City Clerk -2- Scott Zerby, Mayor Item #8E CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 Phone: (952) 960 -7900 • FAX: (952) 474 -0128 • Email: planning @ci.shorewood.mn.us PLANNING AND PROTECTIVE INSPECTIONS MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen RE: Morgan, Bennett and Sharon - C .U.P for Accessory Space in Excess of 1200 Square Feet DATE: 27 November 2013 FILE NO.: 405 (13.13) BACKGROUND Bennett and Sharon Morgan are in the process of designing a new home for their property located at 5580 Woodside Lane (see Site Location map - Exhibit A, attached). As explained in their request letter (Exhibit B), they propose to create garage space on two levels of the home, the total area of which will exceed 1200 square feet of floor area. A survey, showing the location of the existing home on the property is included on Exhibit C. Exhibit D contains a site plan for the new home and attached garage space. The applicants have requested a conditional use permit, pursuant to Section 1201.03 Subd. 2.d.(4) of the Shorewood Zoning Code. The property is zoned R -lA/S, Single - Family Residential/Shoreland and contains approximately 39,302 square feet of area. The garage areas are located on the southerly end of the proposed home (see Exhibit C) and contain 1134 square feet of area on each of the two floors for a total of 2268 square feet. The proposed home contains 4376 square feet on two floors (not including the basement). Exhibits E and F show the floor plans for the two levels on which the garages will be located. As can be seen on Exhibits G and H, the upper level garage faces northeast, while the lower level garage faces southeast. Memorandum Re: Morgan Conditional Use Permit 27 November 2013 ANALYSIS/RECOMMENDATION Section 1201.03 Subd. 2.d.(4) of the Zoning Code sets forth criteria for granting conditional use permits for accessory space over 1200 square feet. Following is how the applicants' plans comply with the Code: - a. The total area of accessory buildings (2268 square feet) does not exceed the floor area (4376 square feet - not including basement) above grade of the proposed home. b. The total area of accessory buildings does not exceed 10 percent of the minimum lot size for the R -lA/S zoning district (.10 x 40,000 = 4000 square feet). C. The proposed house and garage comply with R -lA/S setback requirements., Also, since the lower level garage occupies much of the same footprint as the existing home, tree removal and site disturbance is minimized. Hardcover on the site will be 25 percent. d. Since the new garage is an integral part of the proposed house, architectural compatibility is not considered to be an issue. As previously mentioned, the overhead doors for the garage are located on two different elevations of the building (see Exhibits G and H). Based upon the preceding analysis, it is recommended that the applicants' request for a conditional use permit be granted as proposed. Cc: Bill Joynes Tim Keane Bennett and Sharon Morgan Mike Sharratt -2- N a CO 0 350 700 1,400 Feet Z° Noble Rtl Subject ls�and_V�ew R a Property ao Pine a CD a J�` Marsh - Pt Arb Lake Minnetonka Woodside Road Marsh-Pt polnte Cir et iKathleen lnmawrLP_1 �Q Ct C a 2E y a ° CO, !q9e m m awberry C o Rd BoAer_Cir �, V yr tt �� B.e�erly D'rJJ Map r a a Mapl Ave Virginia Cove Ridge U � a W 62nd St U za Applicant: Bennett & Sharon Morgan Address: 3920 White Oak Lane, Excelsior, MN 55331 Site: 5580 Woodside Lane, Shorewood, MN 55331 P.I.N. 31- 117 -23 -13 -0016 Description: This zoning application is for a Conditional Use Permit to exceed the maximum accessory building /garage space allowed by the present day Shorewood, MN zoning code. Due to a very lengthy /deep site and the respective long driveway, hardcover is a primary control. The project, as proposed, will meet the 25% hardcover control. Due to the owner's requirement to develop additional garage space, a stacked garage concept is proposed with the lower level, which is entirely on two walls and partially on two walls, subterranean. Thus, the lower garage will create virtually no additional building mass beyond the initial 1% story home construction. A 10' overhead garage door with an end access is part of, and integral, to this proposal. The proposed project drawings attached illustrate the above description and reason for this request. Exhibit B APPLICANTS' REQUEST LETTER Legend —x —x — Fence --o-0` Slit Fence T Overhead Telephone UT Underground Telephone STS Storm Sewer SAN Sanitary Sewer WTR Water GAS Underground Gas o Telephone Pedestal ® Square Catchbosin O Manhole H Power Pole QDeciduous Tree Coniferous Tree X900.0 Existing Spot Elevation —900— Existing Contour • Denotes Iron Monument Found o Denotes Iron Monument Set EASEMENTS SHOWN ON SURVEY: *SANITARY SEWER EASEMENT PD. N. 122 * SNITARY DOC. NO.E10 68011 R . * DRAINAGE EASEMENT PER OF WOODSIDE. S DE. ry0' A /LO I ry. =$m fig• �'� \ \ \9g SURVEY FOR: SHARRATT / E / S ak 'k o�t tu'/ DESIGN 20 0 20 40 SCALE 1 INCH = -V FEET Area of Lot 4 from Ordinary High Water = 39,302± Sq. Ft. Site Address: 5580 Woodside Lane, Shorewood, MN 55331 PROPERTY DESCRIPTION: Lot 4, Block 1, WOODSIDE, Hennepin County, Minnesota. BENCHMARK: Tof of M.H. 14' Southeasterly of the South Corner of Lot 4, Block 1, WOODSIDE. Elevation = 950.50. NOTE: The location of all utilities shown are from plans furnished by the utility companies o0d are approximate. Utility Companies should be notified for exact location before doing any excavation. +e "' ti`. +a•J I hereby certify that this survey, plan, or report was prepared by 9484 ".. me or 'under my direct supervision and that I am a duly registered +; Land Surveyor under the laws of the State of Minnesota. PFD p9. W. BROWN LAND SURVEYING, INC. 949.2 .•:" n x950.6 • 619 M rjr .SOP. =949J ,.1 Woodrow A, Brown, R.L.S. MN REG 15230 t9;HAiCn •••, Dated: • �O x95D.9 a- - - -� Exhibit C PROPERTY SURVEY - EXISTING 453.9 t \ ®� \ `i`" v e4 / / $ FRONT ENTRY =945.9 TOP OF BLOCK =952,8 GARAGE FLOOR =951,9 ` \ ro 106.3 rA o CEDAR TREES uy CED TREE In ° ° .. _ v \� I j -S4 35 55. E 342.10: � Y 04 X 0' ELM 15"' BU I (ERNU 0 Q � t��l u� O Q+5 �� .oh�� _ � �g �' ,+;��..:•. 'gCc�• J�.S g�'1h I +� � �• :. �'• LIT Cc°''e:' _ I _- r 6 .:.6�• p1 Sp UCE TF? 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I , I . . .. z �L,4 . I �-- , ,7 - -i! - t s -------V,---, �'.-, -..-, �---,--;l.--. . N .1", ( - , " .. I , , I., r � - .1 V, .--:.. -.-,,-,, ; ,,, - *.%I- . ,*: �; - . . - . - .--, ... . , , - , . . . I - - - --,.'--;.%�"-.';-'�,;';,;�,*.,'.k , , .. ."I. yl*"�411. v V;1-17 P-12� I , *-- 1; - ..Is - I a : ... . ,.- - ,- i, s .." -: . ...., . , , . .:.. . . .., . "I" -.4- - - .. e- , . I .... ol ; . - - . --b"ni,�..... ..." - -.;� . . I .. .. . ."* : - - '! -,,,,%--iv--,,v, . v �. ", ,.,. . . .. . ----..... ".. . ol t Q OYlL 11f- WPS C_ AoAj 1* ,� � � • f ',f .E I � � � i r•O • j Fes' / _ _ f • ' -- - - - • - - .. �- � _ ��.� �.. _ l� � �••��._ "� ° -- -ate - - - -- � ��►.a � • - ---- � —_-�' %� 1�� _�-r' �� FPM t°i' (zw�' E7 ►�. d .- -,� Exhibit F LOWER LEVEL PLAN r� �0 �r -;.�� ^ I.` .\ , `\ I a CF , Exhibit H SOUTH ELEVATION CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR CONSTRUCTION OF ACCESSORY SPACE IN EXCESS OF 1200 SQUARE FEET OF AREA TO BENNETT AND SHARON MORGAN WHEREAS, Bennett and Sharon Morgan (Applicants) are the owners of real property located at 5580 Woodside Lane, in the City of Shorewood, County of Hennepin, legally described as: "Lot 4, Block 1, WOODSIDE, Hennepin County, Minnesota." WHEREAS, the Applicants have applied to the City for a Conditional Use Permit for the constriction of an attached, two level garage, the area of which totals 2268 square feet in area; and WHEREAS, the Shorewood City Code requires a Conditional Use Permit for the constriction of accessory space exceeding 1200 square feet; and WHEREAS, the Applicants' request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 27 November 2013, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at its regular meeting on 3 December 2013, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicants' request was considered by the City Council at its regular meeting on 9 December 2013, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. The Applicants' property is zoned R -lA /S, Single - Family Residential /Shoreland and contains approximately 39,302 square feet of area. 2. The total area of accessory space (2268 square feet) does not exceed the floor area above grade of the principal stricture (4376 square feet — two floors, not including basement). 3. The total area of accessory space on the property will not exceed 10% of the minimum lot area for the R -lA /S Zoning District in which it is located (4,000 square feet). -1- 4. The design and materials of the garage are compatible with the architectural character of the proposed home. CONCLUSION A. Based upon the foregoing, the City Council hereby grants the Applicants' request for a conditional use permit to constrict a two - level, attached garage. B. The City Administrator /Cleric is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of December 2013. ATTEST: Jean Panchyshyn, City Clerk -2- Scott Zerby, Mayor #10B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title / Subject: Proposed 2014 Contract for Public Works, AFSCME Local 224 Meeting Date: December 9, 2013 Prepared by: Bill Joynes, City Administrator Negotiations with Local 224 concluded last week with a tentative agreement to be recommended to the City Council and unit membership. As of this writing I have not yet had confirmation of the Union's acceptance but expect that by Monday's Council meeting. The 2013 Contract will remain unchanged with the following exceptions: 1. Wage rates will be increased by a factor of 2% on January 1, 2014. 2. Article 27, Section 2. On -Call Compensation changed from "8 hours of straight time" to "10 hours of straight time" to reflect area practice. 3. Article 24, section 3. Currently the Employer provides, on a biannual basis, insulated gear for cold weather conditions at a cost of approximately $250.00 per period. A new system has been agreed to where employees are given an allowance of $125.00 per year and it will be their responsibility to secure and maintain the prescribed clothing for availability at all appropriate times. 4. The City's insurance contribution shall remain at $900 per month for dependant coverage. 5. The duration of the contract shall be one year. 6. All other terms and conditions remain the same as the 2013 contract. Council may contact me if they wish to receive an electronic copy of the current contract. Council Action The Council should approve the 2014 contract proposal and direct staff to make the listed changes for contract year 2014. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #1OC MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Making Appointments to Certain Offices and Positions within the City of Shorewood for the Year 2014 Meeting Date: December 9, 2013 Prepared by: Bill Joynes, City Administrator Reviewed by: Jean Panchyshyn, City Clerk Attachments: Draft Resolution Background: State Statute requires the city council must take certain action at its first annual meeting of the year. This includes designation of the official newspaper and electing an acting mayor. State Statute also provides that council should also act on or review other items at least annually, including assign committee duties to members. As the first Council meeting of January 2014 occurs after the first Planning Commission meeting and only one day prior to the first Park Commission meeting, it would be appropriate for Council to make those appointments at this time. A resolution making the Park and Planning Commission liaison appointments for 2014 is attached for Council's consideration. Remaining appointments will be made at the first Regular Council meeting in January, 2014. The following identifies the current Year 2013 appointments for the Park and Planning Commission liaisons: Council Representatives to: Park Commission Liaison: January —June 2013: Debbie Siakel July— December 2013: Kristine Sundbe b. Planning Commission Liaison: January —June 2013: Laura Hotvet July— December 2013: Dick Woodruff Council Action: A draft resolution is provided for Council to identify Year 2014 appointments for the Council Representatives to the Park and Planning Commissions. CITY OF SHOREWOOD RESOLUTION NO. 13- A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD FOR THE YEAR 2014 WHEREAS, it has been the policy of the Shorewood City Council to make annual appointments to fill certain offices and positions within the City government each year; and WHEREAS, due to the meeting schedule for 2014, the City Council wishes to establish the 2014 Council Representatives to the Park and Planning Commissions prior to its first regular meeting of January 13, 2014. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That the following persons are appointed to the following offices and positions: Council Representatives to: Park Commission Liaison: January — June 2014: July — December 2014: b. Planning Commission Liaison: January — June 2014: July — December 2014: That such appointments shall take effect beginning January 1, 2014, and shall continue through the year 2014 or until such time as a successor is appointed by the City Council. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of December, 2013. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor #10D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Council Out -of -State Travel Request Meeting Date: December 9, 2013 Prepared by: Bill Joynes, City Administrator Attachments: Conference Agenda, Council Out -of -State Travel Policy Background: Mayor Zerby has requested to attend the Mayors Innovation Project Conference being held January 24- 25, 2014, in Washington, DC. A copy of the Conference Agenda is attached. The website for the conference information is: http:// www. mayorsinnovation .org /custom.asp ?id =350 . Mayor Zerby estimates the total cost to attend should be under $1500. The Council Out -of -State Travel Policy states that out -of -state travel must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. A copy of the Council Out -of -State Travel Policy is attached. Mayor Zerby may provide further details at the meeting. Council Options / Action 1) A motion to approve the request by Mayor Zerby to attend the Mayors Innovation Project Conference being held January 24 -25, 2014, in Washington, DC, at a cost not to exceed $1500. 2) Do not approve the request. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient and visionary leadership. Page 1 j mayors innovatia�n project Winter 2014 Meeting SEIU Conference Center 1800 Massachusetts Ave NW, Washington DC Friday, January 24 12:00 - 1:00 Steering Committee Meeting (members only) 1:00 - 2:00 Registration 2:00 Welcome 2:15 - 4:15 Education: How can mayors help reduce the achievement gap and get every child a great education? Speakers: • Deborah McKoy, Center for Cities & Schools • Mayor Tom Bates, Berkeley CA • Mayor Chris Coleman, St. Paul MN* • Mayor Michael Hancock, Denver CO* 4:15 - 4:30 Break 4:30 - 6:30 Working with Allies: How can you work successfully with groups outside of city hall to advance your agenda? Speakers: • Richmond CARES: • Mayor Gayle McLaughlin, Richmond CA • Amy Schur, Alliance of Californians for Community Empowerment • Jersey City Sick Leave Ordinance: • Mayor Steven Fulop, Jersey City NJ • Analilia Meija, SEIU Local 32BJ • Salt Lake County social impact bonds: • Mayor Ben McAdams, Salt Lake County UT 6:30 - 7:00 Reception 7:00 - 9:00 Dinner Keynote Speaker: Secretary Anthony Foxx, United States Department of Transportation* Moderator: Joel Rogers Saturday, January 25 8:00 - 8:30 Breakfast 8:30 - 10:30 Reducing Poverty: Cities are taking a comprehensive approach to fighting poverty. Speakers: • Jodie Levin - Epstein, CLASP • Mayor Pedro Segarra, Hartford CT* • Mayor Dwight C. Jones, Richmond VA* • Kristin Morse, Executive Director, New York City Center for Economic Opportunity* 10:30 - 10:45 Break 10:45 - 12:45 Energy Efficiency: What does it take to truly be an energy efficient city? Speakers: • Eric Mackres, ACEEE • Mayor -elect Marty Walsh, Boston MA* • Mayor Ed Lee, San Francisco CA* 1:00 Adjourn *Invited CITY OF SHOREWOOD RESOLUTION NO. 06 - 004 A RESOLUTION ESTABLISHING A POLICY FOR OUT -OF -STATE TRAVEL BY MEMBERS OF THE CITY COUNCIL WHEREAS, an Act by the Minnesota Legislature in 2005 imposes an obligation on cities to establish an official travel policy for elected officials; and WHEREAS, the policy must address: (1) when travel outside the state is appropriate; (2) applicable expense limits; and (3) procedures for approval of the travel; and further must be reviewed and voted upon annually by the City Council; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the following policy for out -of -state travel for members of the City Council is hereby established: Purpose: The City of Shorewood recognizes that its elected officials may at times receive value from traveling out of the state for workshops, conferences, events, and other assignments. This policy sets forth the conditions under which out -of -state travel will be reimbursed by the City. General Guidelines: The event, workshop, conference, or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the out -of -state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to the City or to his or her role as the mayor or council member. • Whether the elected official will be meeting and working with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials. • Whether the elected official will be viewing a facility or function that is similar in nature to one that is currently operating at, or under consideration by, the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full Council. • Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship, such as a "sister city" relationship. • Whether the elected official has been specifically assigned by the Council to testify on behalf of the City at the United States Congress or otherwise to meet with federal officials on behalf of the City. • Whether the City has sufficient funding available in the budget to pay the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The City may make payments in advance for airfare, lodging, and registration if specifically approved by the Council. Otherwise, all payments will be made as reimbursements to the elected official. 4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs as follows: a) Airfare will be reimbursed at the coach rate. b) Mileage will be reimbursed at the IRS rate. If two or more council members travel by car, only the driver will receive reimbursement. The City will reimburse for the cost of renting an automobile if necessary to conduct City business. c) Lodging and meal costs are limited to those which are reasonable and necessary. d) Receipts are required for lodging, airfare, parking, and meals and should accompany an expense report form. It is not necessary to have receipts for public transportation, cabs and tips. The expense report shall be submitted to the City Clerk or Finance Department for payment. e) The City will not reimburse for alcoholic beverages, personal telephone calls, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses included in the cost of registration, or recreational expenses such as golf or tennis. 5. Exceptions to this policy can be made by majority vote of the City Council. 6. This policy shall be reviewed by the City Council at its first meeting in January of each year, and amendments to the policy must be made by Resolution of the City Council. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHORE W OD this 9' day of January, 2006. Attest: Woody Love, Mayor MEMORANDUM Date: December 9, 2013 To: Mayor Zerby Council Members From: Brice DeJong, Finance Director Re: October, 2013 General Fund Monthly Budget Report The 2013 General Fund continues to track about where we would expect. Revenues are a little ahead and expenditures are a little behind 2012, but not by any amount that would cause concern at this point in the year. GENERAL FUND REVENUES Licenses & Permits — We have experienced excellent revenues this year based on the minor subdivisions that have been approved in the past year. Miscellaneous Revenues — This is the category where we budgeted the revenues from water tower cell phone leases. Most of those are paid early in the year, so we should be ahead of last year since this is the first year we have budgeted for all the cell tower leases in the General Fund. This also includes the $317,000 proceeds from the house sale. GENERAL FUND EXPENDITURES • Administration — This budget is over in support services primarily because of the shift to a contractual service with Midwest Government Advisors for Mr. Joynes services. This leads to a corresponding decrease in Personnel which is under budget from both Mr. Joynes and from Ms. Grout coding more time to Recreation. • Municipal Building — City Hall is over budget and will be for the entire year primarily because of repairs made to the home at 5795 Country Club to prepare it for sale. • Snow and Ice — This budget exceeds the prior year because the snow season through May of this year was significantly more active and longer than what we have recently experienced. • Recreation Programs — This budget is higher than last year primarily because of salary expense. We actually had an ice skating season that required rink attendants while no rink attendants were hired in 2012 because of the warm weather and poor ice conditions. Ms. Grout is also coding more of her hours to this activity than was anticipated at budget time. Please contact me or Mr. Joynes if you have any questions. Attachment: October Budget Spreadsheet Monthly Budget Report October 31, 2013 YTD YTD 2013 % of 2013 Expected Variance 2012 October Adopted Annual % of 2013 (Negative) Year to Date Overview Actual 2013 Budget Budget Budget or Positive REVENUE Property Taxes 2,430,212 2,427,909 4,763,319 51.0% 50.3% Licenses and Permits 145,073 165,510 124,200 133.3% 103.7% Intergovernmental 73,494 70726 70401 100.5% 100.0% Charges for Service 53,038 31,372 35,150 89.3% 91.3% Fines and Forfeitures 59,829 44,193 57,000 77.5% 78.7% Miscellaneous 71,851 497,203 213,900 232.4% 55.7% TOTAL 2,833,497 3,236,913 5,263,970 61.5% 52.0% 444,206 EXPENDITURES Department Council Personnel 13,995 13,995 16,800 83.3% Materials and Supplies 233 374 2,000 18.7% Support and Services 50,277 61,303 72,450 84.6% Transfers 47700 Total 64,505 75,672 138,950 54.5% 72.3% 24789 Administration Personnel 334,327 196,943 359,671 54.8% Materials and Supplies 15,486 10,977 18,450 59.5% Support and Services 54784 95,964 421175 227.5% Capital Outlay 370 - Total 404,967 303,884 420,296 72.3% 81.5% 38,657 Finance Personnel 140,987 110,990 132,929 83.5% Materials and Supplies 7,932 8,188 81400 97.5% Support and Services 10,524 11435 11,600 98.6% Capital Outlay - - Total 159,443 130,613 152,929 85.4% 77.3% (12,399) Professional Services 180,909 191,074 203,390 93.9% 89.3% (9,447) Planning and Zoning Personnel 156,306 145,148 170,666 85.0% Materials and Supplies - 292 650 44.9% Support and Services 3,397 4,458 71400 60.2% Capital Outlay - - 200 0.0% Total 159703 149,898 178,916 83.8% 76.0% (13,922) Municipal Building - City Hall Materials and Supplies 32,338 58,658 221130 265.1% Support and Services 146,092 145700 164,800 88.4% Capital Outlay 2441 - - Transfers - - 100450 0.0% Total 180,871 204,358 287,380 71.1% 28.7% (121,880) Police Materials and Supplies - - Support Services 825,185 847,856 1,015,077 83.5% Capital (Public Safety Bldg) 225,132 227764 235,437 96.7% Total 1,050,317 1,075,620 1,250,514 86.0% 86.7% 8,576 Fire Support Services 331,987 345728 349,582 98.9% Capital (Public Safety Bldg) 277,906 287,655 287,643 100.0% Total 609,893 633,383 637,225 99.4% 99.7% 1,930 Inspections Personnel 102,342 98,642 120,588 81.8% Materials and Supplies - - 200 0.0% Support and Services 4,443 3,885 5,300 73.3% Total 106785 102,527 126,088 81.3% 79.0% (2,917) City Engineer Personnel 70,601 460 92,549 0.5% Materials and Supplies 144 - 200 0.0% Support and Services 12,106 51,462 11,220 458.7% Capital Outlay - - - Total 82,851 51,922 103,969 49.9% 71.3% 22,208 Public Works Service Personnel 356,948 354,596 428775 82.7% Materials and Supplies 100,950 125,077 171,300 73.0% Support and Services 102,149 85,074 139750 60.9% Transfers - - 772,500 Total 560,047 564747 1,512,325 37.3% 53.2% 239,810 Snow and Ice Personnel 19,163 36726 56,662 64.8% Materials and Supplies 10,247 20739 45,000 46.1% Total 29410 57,465 101,662 56.5% 46.3% (10,395) Parks Maintenance Personnel 92,917 67,599 103,358 65.4% Materials and Supplies 15725 17,898 20,222 88.5% Support and Services 30,158 34,850 30,910 112.7% Transfers - - - Total 138,800 120,347 154490 77.9% 77.0% (1,390) Recreation Programs Personnel 32,194 43,365 36,360 119.3% Materials and Supplies 1,171 4,818 1,500 321.2% Support and Services 14407 11,640 20,145 57.8% Transfers - - 42,000 0.0% Total 47772 59,823 100,005 59.8% 77.0% 17,181 Total Expenditures 3,776,273 3,721,333 5,368,139 69.3% 67.4% (103,207) Net Revenue less Expenditures (942,776) (484,420) (104,169) Note: The balanced budget includes the use of $103,247 of fund balance in Transfers in the Revenue section. CITY OF S OREWOOD N ® 0 1,000 2,000 4,000 Feet ® Shorewood Planning Department 11/13 1 Private (27410, 27420 & 27430 Pine Bend + 5705 Brentridge Dr) 2 City Property 3 Private (27225 Smithtown Road) 4 City Property (Freeman Park) 5 City Property 6 Private (Minnetonka Ctry Club - 24575 Smithtown Road) 7 City Property (Gideon Glen) 8 Private (21355 Christmas Lane) 9 Private (6005 Christmas Lake Road) 10 Private (5775 and 5815 Ridge Road) 11 Private (26075 Birch Bluff Road) 12 Private (25755 Maple View Court) 2013 Deer Management Plan 13 REMOVED (6045 Strawberry Lane) 14 City Property (East end of Wedgewood Drive) 15 Private (5065 Anthony Terrace & 20015 Vine Street) 16 Private (24800 Smithtown Road) 17 Private (24975 & 24995 Glen Road) 18 Private (25165 Glen Road) 19 REMOVED (22230 Murray Street) 20 REMOVED (6175 Apple Road) 21 Private (26800, 26820 & 26860 Edgewood Road) 22 Private (27990 Smithtown Road) X Deer Processing - 24200 Smithtown Road (Shorewood Public Works) Selected Sites