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01-07-14 Planning Comm AgendaCITY OF SHOREWOOD COUNCIL CHAMBERS PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD TUESDAY, 7 JANUARY 2014 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL / (LIAISON) SCHEDULE GENG (Jan) CHARBONNET (May) GARELICK (TBD) LABADIE (Apr) MADDY (Mar) MUEHLBERG (Feb) DAVIS (TBD) APPROVAL OF AGENDA APPROVAL OF MINUTES 3 December 2013 1. 7:00 P.M. PUBLIC HEARING — C.U.P. AMENDMENT FOR BUILDING ADDITION Applicant: Minnewashta Elementary School (Minnetonka School District 276) Location: 26350 Smithtown Road 2. DISCUSS 2014 WORK PROGRAM 3. DISCUSS FUTURE MEETING DATES 4. MATTERS FROM THE FLOOR 5. OLD BUSINESS / NEW BUSINESS 6. DRAFT NEXT MEETING AGENDA 7. REPORTS Liaison to Council SLUC Other 8. ADJOURNMENT CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, DECEMBER 3, 2013 MINUTES CALL TO ORDER Chair Geng called the meeting to order at 7:01 P.M. ROLL CALL COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. Present: Chair Geng; Commissioners Charbonnet (arrived at 7:23 P.M.), Davis, Garelick, Labadie, and Maddy; Planning Director Nielsen; and Council Liaison Woodruff Absent: Commissioner Muehlberg APPROVAL OF AGENDA Davis moved, Maddy seconded, approving the agenda for December 3, 2013, as presented. Motion passed 510. APPROVAL OF MINUTES November 5, 2013 Davis moved, Maddy seconded, approving the Planning Commission Meeting Minutes of November 5, 2013, as presented. Motion passed 510. 1. 7:00 P.M. PUBLIC HEARING — REZONE PROPERTY TO R -1C, SINGLE - FAMILY RESIDENTIAL AND CONDITIONAL USE PERMIT FOR ACCESSORY SPACE OVER 1,200 SQUARE FEET Applicant: Colson Custom Homes (representing Jeff and Colleen Johnson) Location: 5015 St. Albans Bay Road Chair Geng opened the Public Hearing at 7:03 P.M., noting the procedures used in a Public Hearing. He stated this evening the Planning Commission is going to consider a request to rezone the property located at 5015 St. Albans Bay Road to R -1C /S, Single - Family ResidentialShoreland and a request for a conditional use permit (C.U.P.) for accessory space over 1,200 square feet. He explained the Commission is comprised of residents of Shorewood who are serving as volunteers on the Commission. They are appointed by the City Council. The Commission's role is to help develop the factual record for an application and to make a non - binding recommendation to the City Council. The recommendation is advisory only. He noted that if the Planning Commission makes a recommendation this evening this item Nvill go before the City Council on December 9, 2013. Director Nielsen explained that Jeff and Colleen Johnson oN -,n the property at 5015 St. Alban's Bay Road. The property is located in the R -ID /S, Single - Family ResidentiaUShoreland District. The property is oversized for that district. It is ample size for the R -1C /S, district. Their property is right on the edge of CITY OF SHOREWOOD PLANNING COMMISSION MEETING December 3, 2013 Page 2of9 the R -1C district boundary. The Zoning Map Nvould be changed to reflect the change if the rezoning is approved. The Johnsons propose to demolish the existing house on the site and build a new house Nvith an attached garage and keep the existing detached garage on the property. The total accessory space Nvould be over 1,000 square feet of area; the R -1D /S district limits accessory space to 1,000 square feet. Staff encouraged them to request a rezoning of their property from R -1D /S to R -1C /S. Because the accessory space Nvould exceed the 1,200 square feet alloNved in the R -1C district they also need to apply for a C.U.P. for that. A property survey (a copy of Nvhich is included in the meeting packet) shows the location of the new house and garage and existing garage. The house complies Nvith all of the setback requirements in the R- 1C district; they are more stringent than the R -11) district requirements. For the R -11) district the front yard setback is 30 feet; it is 35 feet for the R -1C district. The R -11) rear yard setback is 35 feet; it is 40 feet for the R -1C district. The property contains 28,559 square feet of area. The minimum lot size for the R -1C district is 20,000 square feet. The lot sits high in the northNvest corner and it drops off to the southeast and the southNvest. With regard to the analysis of the C.U.P. request, Nielsen revieNved how the applicants' request complies Nvith the four criteria listed in Section 1201.03 Subd.2.d.(4) of the City s Zoning Code for granting this type of C.U.P. 1. The total amount of accessory space (1,643 square feet) does not exceed the total floor area above grade of the dwelling (4,566 square feet). 2. The total amount of accessory space cannot exceed 10 percent of the minimum lot size for the zoning district in Nvhich the property is located. The minimum lot size for the proposed R -1C /S zoning district is 20,000 square feet (.10 x 20,000 = 2000). 3. The property must comply Nvith setback and hardcover standards (assuming rezoning, this Nvould be R- 1C /S). The existing garage and proposed home Nvith attached garage comply Nvith R -1C /S setbacks and proposed hardcover is 23 percent (the alloNvable is 25 percent for the R- 1C /S). The Zoning Code also precludes site drainage from adversely affecting adjacent properties. The property currently drains to a landlocked low area on the property next door. The City Engineer has recommended that the additional rate and volume of runoff (that Nvhich is above the current rate and volume) resulting from the redevelopment of the site be addressed Nvith the grading of the property. He recommends some sort of infiltration basin or rain garden on the northNvesterly side of the property for this purpose. He also recommends putting gutters on the new house and having them drain toNvard that rain garden. That Nvould detain and to some degree infiltrate the stormNvater. The C.U.P. should include long -term provisions for maintenance of that feature. That Nvould be included in the resolution and recorded against the property. 4. The accessory space must be architecturally compatible Nvith the dwelling. The new structure and existing garage Nvill comply Nvith that. Based on the analysis of the case, staff recommends the property be rezoned from R -1D /S to R -1C /S. Staff also recommends approval of the C.U.P. for accessory space over 1,200 square feet Nvith no special stipulations. Chair Geng asked the applicant's representative if they had anything they Nvould like to add. CITY OF SHOREWOOD PLANNING COMMISSION MEETING December 3, 2013 Page 3of9 Rodnev Colson, Nvith Colson Custom Homes and the representative for the Johnsons, stated he has nothing to add to what Director Nielsen explained. Chair Geng opened the Public Testimony portion of the Public Hearing at 7:15 P.M. Sarah Sjoberg, 4960 St. Albans Bay Road, stated her property is across the street from the applicants' property. She asked someone to explain the difference between 10,000 square feet and 20,000 square feet that the R -1D /S and R -1C /S districts respectively refers to. Chair Geng explained that is the minimum lot size alloNved. The size of the lot dictates the size of the home that can be built and the maximum amount of hardcover. The setback requirements between the two districts are different. Director Nielsen stated most rezoning requests usually go to a less restrictive district. This request results in a more restrictive district. The R -11) district allows for a minimum of a 10,000 square foot lot. The setbacks are 30 feet for the front yard, 35 feet for the rear yard, and 10 for the side yards. For a corner lot like the subject property there is a 30 foot setback for the side of the property abutting the street. The R- 1C district allows for a minimum 20,000 square foot lot. The setbacks are 35 feet for the front yard, 40 feet for the rear yard, and 10 for the side yards. Ms. Sjoberg expressed concern that the size of the house could be overwhelming for the neighborhood. Director Nielsen noted the proposed house Nwould fit on an R -11) lot. The only reason to request a rezoning is the applicants Nwant to keep the existing detached garage. Mary Alice Seipp, 4995 St. Albans Bay Road, asked Director Nielsen to elaborate on a rain garden. Director Nielsen explained rain gardens are being used to address storm water issues. The Minnehaha Creek Watershed District (MCWD) and the City are becoming more particular about hoNw drainage is handled. In the past the City s main requirement Nwas after development the rate of stormNwater leaving the site cannot exceed the rate before development. More recently Nvatershed districts and the City have also become concerned about the amount of stormwater leaving the site. Because the house Nwill be a little larger and because there Nwill be a little more driveNwa -,T there Nwill be more hardcover on the property, the recommendation is to address some of the stormwater volume as Novell. The rain garden Neill help control the rate at Nwhich stormvwater leaves the lot and the amount that floNws off the lot and it Nwill serve somewhat as an infiltration basin. Rain gardens are lined Nvith material Nwater seeps through to control the rate of runoff and materials are planted inside that absorb Nwater better than some native vegetation. The rain garden Nwould control the rate and amount of stormwater. Ms. Seipp asked N-,-here the rain garden Nwould be located. Director Nielsen noted the City Engineer has recommended locating it on the street side of the property, on the northNvesterly side. Nielsen explained the gutters on the house Neill drain to the rain garden. Some of the Nwater Neill infiltrate the rain garden and some Nwill sit inside of it. If it does over floNw it has a longer distance to go before it reaches the loNw area on the property to the south. Ms. Seipp then asked if a developer ahwa -,Ts has to drill a Novell N-,-hen they build in her area. Director Nielsen responded yes because municipal Nwater does not service that area. Ms. Seipp Nwent on to ask if consideration is given about alloN ing another house to be built Nvith a private Novell that requires the Novell to tap into the aquifer. Nielsen stated that question has come up over the Nears especially N-,-hen the City CITY OF SHOREWOOD PLANNING COMMISSION MEETING December 3, 2013 Page 4of9 starts talking about municipal Nvater. Nielsen explained that private residential Nvells are shalloNver than a municipal Nvell. Some people have been concerned about too many private Nvells loNvering that Nvater table. Shorewood has not experienced a shortage due to the construction of new houses. Nielsen stated he assumes the Johnsons Nvill use the existing Nvell. Ms. Seipp asked if that Nvell Nvould be adequate to serve the new house which Nvill be larger than the existing house. Nielsen stated if the Johnsons have to drill a new Nvell they may have to go deeper. Nielsen then stated the only area Nvhere there have been problems With existing Nvells is when they have been too shallow. Ms. Seipp noted the City had recently approved a minor subdivision for a property along Rustic Way and stated that she does not think Rustic Way is that far away from the subject property. She stated she Nvants assurance that someone is paying attention to the aquifer. Nielsen stated that entire area is served by the same aquifer. Director Nielsen explained Shorewood is served by two aquifers. The one on the Nvest end of the City is deeper than the one on the east end. Neither has experienced any problems to date. He stated the Metropolitan (Met) Council has been concerned about the use of ground Nvater; it requires cities to develop Nvater conservation plans to prevent overuse. Ms. Seipp asked if keeping the detached garage Nvill be for more vehicles. She expressed concerns about the children boarding the school bus at the bus stop in the neighborhood. It Nvas noted that garage will be for storage. Chair Geng closed the Public Testimony portion of the Public Hearing at 7:26 P.M. Commissioner Garelick stated if these two requests finally get approved he asked when actual construction Nvill be started. The response Nvas as soon as possible. Garelick asked how long construction will take. The response Nvas 3 — 4 months. Chair Geng stated the staff report indicated there Nvere a couple of things missing from the survey. He asked if those items Nvill be addressed by the time these applications go before Council. Director Nielsen stated they Nvould. Commissioner Labadie asked if the new house Nvould be the Johnsons' primary residence. She stated that should a rain garden be required she asked if it Nvould be something the Johnsons could maintain. The response Nvas they could. Chair Geng stated it is his understanding that a long -term maintenance plan Nvould be recorded Nvith Hennepin County. Director Nielsen explained it Nvould be a requirement of the C.U.P. resolution and the agreement itself (a standard agreement the MCWD uses) Nvould be recorded as Nvell. The agreement Nvould stipulate the homeoN hers' requirements. Davis moved, Maddy seconded, recommending approval of rezoning the 5015 St. Albans Bay Road property to R -1C /S Single- Family Residential /Shoreland from R -1D /S Single- Family Residential /Shoreland. Motion passed 6/0. Davis moved, Labadie seconded, recommending approval of a conditional use permit for accessory space over 1,200 square feet for Jeff and Colleen Johnson for the property located at 5015 St. Albans Bay Road subject to the approval of the rezoning of that property by Council and subject to staff recommendations. Motion passed 6/0. Chair Geng reiterated that both of these applications Nvill be considered by Council during its December 9, 2013, meeting. He thanked people for coming this evening. Chair Geng closed the Public Hearing at 7:30 P.M. CITY OF SHOREWOOD PLANNING COMMISSION MEETING December 3, 2013 Page 5of9 2. 7:10 P.M. PUBLIC HEARING — CONDITIONAL USE PERMIT FOR ACCESSORY SPACE OVER 1,200 SQUARE FEET Applicant: Bennett and Sharon Morgan Location: 5580 Woodside Lane Chair Geng opened the Public Hearing at 7:30 P.M., noting the procedures that NN-111 be folloNved in this Public Hearing Nvill be the same as the ones folloNved in the previous Hearing. He stated this evening the Commission is going to consider a request from Bennett and Sharon Morgan for a conditional use permit (C.U.P.) for accessory space over 1,200 square feet for their property located at 5580 Woodside Lane. Director Nielsen explained that Bennett and Sharon Morgan oN -,n the property located at 5580 Woodside Lane. Thev are in the process of designing a new house for their property. As part of that they propose to create garage space on two levels of the house. The total area of that accessory space Nvill exceed 1,200 square feet of floor area that is allowed as a matter of right. Therefore, the applicants have applied for a C.U.P. as required. The property is zoned R -lA/S, Single - Family Residential/Shoreland. It contains approximately 39,302 square feet of area. Both of the garage areas are located on the south end of the proposed home. One level is at grade Nvith the driveway. The other level is subgrade below that. The total amount of space for the two floors comes to 2,268 square feet. The proposed house contains 4,376 square feet on two floors (not including the basement). He displayed a survey of the existing property which shows where the existing structure is located. He then displayed a copy of the proposed site plan. He also displayed copies of the floor plans which show N-,-here the two levels on which the garages Nvill be located. The upper level garage faces northeast and the lower level garage faces southeast. When coming up the drivewa -,T a person sees an angled view of the main garage doors off of the driveway. With regard to the analysis of the C.U.P. request, Nielsen reviewed how the applicants' request complies Nvith the four criteria listed in Section 1201.03 Subd.2.d.(4) of the City s Zoning Code for granting this type of C.U.P. 1. The total area of accessory buildings (2,268 square feet) does not exceed the floor area (4,376 square feet — not including basement) above grade of the proposed home. The total area of accessory buildings does not exceed 10 percent of the minimum lot size for the R -lA/S zoning district (.10 x 40,000 = 4,000 square feet). 3. The proposed house and garage comply with R -lA/S setback requirements. Since the lower level garage occupies much of the same footprint as the existing home, tree removal and site disturbance is minimized. Hardcover on the site Nvill be 25 percent (the maximum alloNved). 4. The new garage is an integral part of the proposed house; therefore, architectural compatibility is not considered to be an issue. The overhead doors for the garage are located on two different elevations of the building. Based upon the preceding analysis, Staff recommends that the applicants' request for a C.U.P. be approved. CITY OF SHOREWOOD PLANNING COMMISSION MEETING December 3, 2013 Page 6of9 Seeing no one present to comment on the case Chair Geng opened and closed the Public Testimony portion of the Public Hearing at 7:35 P.M. Commissioner Maddy asked if there Neill be a driveway to the loNver level garage door, and if so Nvill it be pervious. Mike Sharratt, the applicants' architect and his office is located at 464 Second Street, Excelsior, clarified the loNver level garage space Neill be used for small vehicles and it Nvill only be used infrequently. He explained the access to that Neill not be paved. Polypropylene netting Neill be put under it. One tvpe of netting is called Grasstex and it does not alloNv tires to sink into the grass. It is not hardcover. He noted there Nvill be four stalls on the upper garage level. Maddy moved, Garelick seconded, recommending approval of a conditional use permit for accessory space over 1,200 square feet for Bennett and Sharon Morgan, 5580 Woodside Lane, subject to staff recommendations. Motion passed 6/0. Chair Geng noted this application Nvill be considered by Council during its December 9, 2013, meeting. Chair Geng closed the Public Hearing at 7:37 P.M. 3. MATTERS FROM THE FLOOR There Nvere no matters from the floor presented this evening. 4. OLD BUSINESS / NEW BUSINESS Commissioner Garelick stated that prior to this meeting the Planning Commission Nvas told that the City Council denied the concept plan for the Summit Woods planned unit development (PUD). He asked Nvhat the reason Nvas. Council Liaison Woodruff stated he thought the residents pointed out enough issues Nvith the proposed four -lot PUD. From his vantage point, that Nvas not in the best interest of the neighborhood. He noted that the developer can develop the site Nvith three houses on it Nvith a traditional plat. He stated he thought a three -lot development Nvould be better than a four -lot development. He commented that he did not think Council discussed the application a lot. Commissioner Davis stated she thought Council had a great deal of discussion. She Nvas proud of Council. Woodruff clarified that he meant Council did not discuss the reasons for denial a lot. Commissioner Garelick asked if the developer tried moving the houses further back from the street. Council Liaison Woodruff responded he did not. Director Nielsen clarified that when the Planning Commission considered the revised Summit Woods concept plan the houses had already been moved back. Council Liaison Woodruff stated one of his issues Nvas that the house on the proposed northerly lot Nvould only have had a 24 foot setback from the right- of -N -my (ROW). He noted that the ROW is exceptionally Wide in that area. He stated the four -lot PUD Nvould have resulted in having four houses next to the street. With a three -lot traditional plat the houses Neill be back further. He noted that the developer made it very clear that he intends to move fonvard Nvith developing the site Nvith three houses on top and two on the back along Galpin Lake Road if the PUD is not approved. CITY OF SHOREWOOD PLANNING COMMISSION MEETING December 3, 2013 Page 7of9 Commissioner Davis noted the developer made it clear that he could pull a permit tomorrow for Lot 1 which he had taken out of the PUD concept plan. She stated the developer indicated he Neill build as many houses as he can on the old horse pasture property located in the City of Chanhassen. She encouraged the Planning Commissioners to Nvatch the video of the discussion about the PUD during the November 25, 2013, Council meeting. Commissioner Garelick asked whN- the developer Nvas being so belligerent. Director Nielsen stated he did not think the developer Nvas belligerent at all; the developer just said what he Nvas going to do. Commissioner Davis stated she thought he got a little nasty when he realized no one Nvas sympathetic Nvith what he Nvanted to do. Davis then stated she thought the residents Nvere much more organized during the Council meeting and much less emotional than they had been during the public hearings on the PUD concept plan. She then stated she thought the main presenter for the residents [Charles Liedtke from Chanhassen] Nvas very poised. Council Liaison Woodruff stated his assessment of the residents in the Murra -,T Hill Road neighborhood is they Nvould prefer there Nvas no development on the site. He noted Don Rix, the oN -,ner of the property, made it very clear that he intends to get the site developed. He stated he thought the developer Nvas simply stating the property Nvas going to be developed. And, that it Nvould not be necessary to have the PUD approved to make that happen. He clarified that Council Nvill consider a resolution denying the Summit Woods PUD concept plan during its December 9 meeting. He noted that he Nvould be surprised if Council did not approve that resolution. Chair Geng noted that resolution Nvill have a factual basis for the denial Council Liaison Woodruff stated there is an existing design for a traditional plat that meets all of the City's requirements. He then stated from his vantage point meeting all of the building requirements could prove to be challenging for the lots along Galpin Lake Road. Commissioner Davis noted the majority of the residents from the neighborhood that attended the November 25 Council meeting Nvere from Chanhassen. They Nvill suffer the most because the construction trucks Nvill not be able to make the hairpin turn [on Summit Avenue]. They NN-111 have to drop materials off and back doN -,n the street. Director Nielsen clarified that they Neill not have to back doN -,n the street because it is a looped system. Nielsen noted that a number of people have built new houses up there and apparently the construction Nvas not an issue for them. Director Nielsen stated the development at the top Neill end up being three houses and not four. Council Liaison Woodruff stated Council had received a very lengthy email from one of the residents about their concerns. That resident encouraged the City to implement a bluff ordinance which could deter development on the bluff side. That individual is continuing to press to stop development. Chair Geng stated or at least limit it. Chair Geng stated if any member of the Planning Commission receives an email about an item being considered by the Commission that email should be fonvarded to Director Nielsen so it can be made part of the record. Commissioner Labadie asked what a Planning Commissioner should do if they receive a phone call about an item. CITY OF SHOREWOOD PLANNING COMMISSION MEETING December 3, 2013 Page 8of9 Director Nielsen stated there is nothing stopping Commissioners from meeting Nyith residents individually N-,-hen they go to look at a site. A lot of commissioners in the past have taken the position that whatever a resident Nyants to sav to them should be said to the entire Planning Commission. He noted that City Administrator Jovnes had informed the Council that a city had recentIv been sued over "ad hoc" meetings N-,-here individuals Nyould meet Nyith a neighborhood group. He stated that Public Hearings are so everyone hears the same information. He noted that is staff's recommendation to the Planning Commission and to Council. Planning Commissioners should take the call and tell the person to tell their story to the entire Commission. Commissioner Davis stated she thought there are residents that do not understand that the Planning Commission is just an advisory board. Director Nielsen noted that he believes the Planning Commission has a lot of influence. Council Liaison Woodruff stated if a Commissioner has a conversation and there is pertinent information discussed he suggested telling Director Nielsen about that information. He noted that over the last feNy months Nielsen has been blindsided by not receiving information sent to Council. 5. DRAFT NEXT MEETING AGENDA Director Nielsen stated a public hearing for a conditional use permit amendment for the MinneNyashta Elementary School is slated for the January 7, 2014, Planning Commission meeting. It is for a minor addition to the School. The issues for that are traffic, circulation and parking. There Nyill also be a review and discussion about the Planning Commission's 2014 Nyork program. 6. REPORTS Liaison to Council Council Liaison Woodruff reported on the November 25, 2013, City Council Nyork session and regular meeting (as detailed in the minutes of those meetings). He talked about the Lake Minnetonka Regional Scenic BN - -Nya -,T initiative being driven by the Mayor of Wayzata that Nyas discussed during Council's November 12 meeting (as detailed in the minutes of that meeting). He noted Council directed staff to draft a special assessment policy during the November 12 meeting. He asked Director Nielsen to elaborate on the 2013 Deer Management Program. Director Nielsen explained the 2013 Deer Management Program occurred over five Nyeekends. A total of 41 deer Nyere harvested. That is 10 more than in anv other year. There Nyere three incidents this year. One Nyas a property owner Nyas upset that the property next to his Nyas being harvested. That individual tried to get the bovyhunters to leave the site. The bovyhunters called the police; that is N-,-hat they are supposed to do. The police advised the individual that he Nyas trespassing on the property being harvested. That site Nyas posted as no trespassing. For site 2, a large Nyetland area on the Nyest end of the City, an individual on Marsh Point peninsula objected to the Program in general and specifically for site 2 and site 1. That individual appealed to the City Council. Harvesting on site 2 Nyas suspended for one Nyeekend to give him time to make his case. During the Council meeting a number of residents shovyed up in support of the Program. After hearing the case and feedback from the residents, Council authorized harvesting to be continued on site 2. During the final Nyeekend a call Nyas received from a Nyoman N-,-ho claimed her husband Nyas Nyalking their dog and saNy a dead deer doN -,n in a ditch near Pleasant Avenue and Birch Bluff Road. She explained the dog dragged the deer up and tore it apart. Her husband tried to clean it up. There had been one deer not accounted for that Nyent off to the Nyest near Freeman Park. It had tNyo small CITY OF SHOREWOOD PLANNING COMMISSION MEETING December 3, 2013 Page 9of9 horns on each side of its head. Although unlikely, it Nvas possible the deer could have gone north and gotten that far. When he called that person back to get more information the deer had been gutted and the head removed. The fact the head had been removed made it likely that it had larger antlers. Therefore, it appeared that someone Nvas poaching deer and the police Nvere notified. Council Liaison Woodruff reported on the December 2, 2013, Truth -in- Taxation public hearing (as detailed in the minutes of that meeting). In response to a question from Commissioner Garelick, Council Liaison Woodruff clarified that the service being provided by the Lake Minnetonka Communications Commission (LMCC) is valuable to the City and its residents. Woodruff explained those cities that are leaving the LMCC largely think their residents are not being adequately served by Mediacom because Mediacom has not built out enough in those cities. Those cities believe they can have more leverage by directly franchising Nvith Mediacom. The departing cities may choose to buy services from the LMCC. He noted that Mediacom cable television subscribers pay a franchise fee and a PEG (public, education and government) fee. Those fees finance LMCC operations. For a departing city it can get that money paid by their residents to Mediacom from Mediacom and use it for whatever purposes it Nvants. For Shorewood the amount paid is about $60,000 to $70,000 annually. Commissioner Garelick asked what Mediacom's market penetration is in Shorewood. Council Liaison Woodruff estimated about 50 percent for cable television. Commissioner Davis stated she is amazed at the number of people that Nvatch local government programming based on feedback she gets on the Arctic Fever advertisement. SLUC None Other None 7. ADJOURNMENT Maddy moved, Davis seconded, Adjourning the Planning Commission Meeting of December 3, 2013, at 8:14 P.M. Motion passed 6/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 553318927 • (952) 960-7900 FAX (952) 474 -0128 • www.d.shorewood.mmus • c1tyha11@c1.shorewood.mn.us i MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 4 January 2014 I RE: Minnewashta Elementary School C.U.P. for Classroom Addition FILE NO. 405(13,14) BACKGROUND On behalf of Minnetonka School District 276, Paul Bourgeois, Executive Director of Finance & Operations, has applied for a conditional use permit to construct an addition on the Minnewashta Elementar y School, located at 26350 Smithtown Road (see Site Location map — Exhibit A, attached). The District proposes to add two classrooms and a music room at the rear of their existing building (see Exhibits B through E). Mr. Bourgeois provides a description of the project in Exhibit F, attached. As explained in his narrative, the addition is not intended to increase the .capacity of the school, but rather to accommodate a state mandate requiring schools to provide for all -day kindergarten. The school property is located in the R -lA, Single- Family Residential zoning district and contains 18.2 acres of land. As shown on Exhibit B, the building occupies the easterly portion of the site, with visitor parking in front adjacent to the street. The main parking lot and bus loading area are also located near the street, occupying the westerly half of the front of the site. A wetland is located to the north of the parking lot and west of the City's water tower. Roughly the northerly half of the property is occupied by playfield areas and drainage facilities (far north end of the site). The proposed one -stoiy addition amounts to approximately 4600 square feet of floor area. Much of the space is being placed over existing hardcover at the rear of the building. The net amount of additional hardcover is approximately 950 square feet. It is worth noting that in 2008 the District completed a two -phase expansion of the school, the second phase of which included a substantial addition to the parking lot for the school. PRINTED ON RECYCLED PAPER Memorandum Re: Minnewashta Elementary School C.U.P. 4 January 2014 ANALYSIS/RECOMMENDATION Schools are allowed in residential zoning districts by conditional use permit, pursuant to the conditions set forth in Section 1201.10 Subd. 4.b. of the Zoning Code. Two of the most significant issues associated with the site, parking and drainage, were addressed in the 2008 expansion project. Following is how this request complies with the Code: 1. The existing building, as well as the new addition, comply with R -1A setback requirements (including the double side yard requirement). 2. 1 Screening and landscaping were adequately addressed in the previous project. 3. Parking on the site was vastly improved with the 2008 project. As explained by the applicant, the current addition does not increase capacity of the school. Consequently, no additional parking is required at this time. 4. Student bus loading was addressed in the 2008 project. As mentioned in the preceding section, the addition'is located where existing hardcover is currently in place. The net increase in hardcover is proposed to be handled by an expansion of the existing ponding area, located in the north end of the site. Although the City Engineer has requested additional information relative to drainage, there is adequate room to enlarge the pond as necessary. It is recommended that the conditional use permit be granted subject to the City Engineer's review and recommendation. 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I I CNTROA DCROWN NkTi p GRADING, DRAINAGE, UTILITY AND EROSION CONTROL PLAN COURTYARD ALTERATIONS 3 GRACING, DRAINAGE, UTILITY AND EROSION CONTROL PLAN OVERALL Exhibit C C1.0 1Rii1 RA I 40' PLAN P4.II:i'1;1, ,a f - - SITE IAYOUi GEN AL NO fS SITE cAICUAnONS MIS6 a. tL \ 1 ! -_° I \ate •' � / �., i �a s s� u r esa: �i si39 1 SUMP 5Isa s /Nw) —' o llllllll /// i jl MWaM I IJ I � . � �_ y�\ / � SIiF IAYOIIi KFY NOTES i � i / I ✓..`� � 2 ✓ Y'B `�`d�C`\ I I I i / i A I RIM =9GG 93�\ i1'1 Bl11FDINC NVrRDANG ' / u.cT �J ` l�� 1 1/ 9` W I sump 95e.G O / /!fl` P -- Al Illflle 0 _ — j �n o a s l �1 I3R5G 1 F RIh1 E96Y96 100 FFE 973.39 O H /�� \ \ I / ✓��\ ...,$111'1 U fig/ II ✓ _ 7 SITE LAYOUT PLAN NORTH BLDG ADDITION Q III �� �� JPII° I II I g 'u `p © r IIII� i / llll 11 € a 1) d MI: 7" - as O rt t i� hI I! l a 6? auM a f� r �tlill� iii�I1 I I / ` 7 o� " i 1i I r- N r w o "� II - III I I 0(D 0 4 I s sx.�,voEO LLl :7 O c 0.� L \..I III II�_ 11111 I 4 C C� G O 1 1 l l \ K1= _ I =a ¢ v ° t�� S 11 1, I �I J L '''V • ��. �'� .4 _41) _1 Rx — Exhibit D C31� NORTH o gSSITE AREA PLAN - -L IJL s FTB CTD M , MN 65521 R — W �` , Y YULC fl0041 w "9 �_ e» •i , � EIEVAipn � p� \/��Q \�/ `l tl �•+ ��l�l � I CU55PwN � � mi <ma.. TP o„ ,e- >A <j.Ci � � 1� p �� � � i x•\ ,ere, - - �I I � _ - 4 4 Ax7\ ' } yfj4 "Moll ti a.9f d�'dm6 Ej V I cussxwu Gy /f o r * " —_ —_ t C o I,r fi[14rff1! t - r �oyCA1P ,/ TB t coo fGr{pN vIDv tt 1, j k; pp 1ri'y4! cxmru NoTU u a e it R=MM �x erg /`� @sr.o•iee yrr.s,a U y� Div , a it �:� renal r ••l. crsES � I V ir-T n g'rr a I� itt ;uanrria� Exhibit E - - - -- Original Message---- - From: Bourgeois, Paul [Paul. Bourgeois @minnetonka.k12.mn.us] Received: Saturday, 04 Jan 2014, 10:23am To: Planning [Plan ning @ci.shorewood.mn.us] CC: 'Dave Maroney' [DMaroney @atsr.com] Subject: Minnewashta Elementary School Narrative On Proposed Additions Brad, sorry for not getting you a response yesterday - I had a bunch of items on the front burner and then yesterday PM spent a bunch of time working with the Superintendent about our protocols for staff on Monday once the Governor cancelled school for the day. So hopefully the following information will suffice as an overview. Minnetonka Independent School District 276 is requesting permission to construct two elementary school classrooms and a music room at Minnewashta Elementary School, which has a current enrollment of 857 and a capacity of approximately 900 students. The need for the additional classrooms is a result of the 2013 State Legislature provide funding for school districts to provide All Day Kindergarten for all kindergarten students. Currently, the State of Minnesota provides funding for half day kindergarten, and parents then pay for an extended day program if they wish their student to be in school all day. Approximately 70% of parents choose that option for their students. The other 30% of students currently do not participate in extended day programs for various reasons. For some parents, the cost of extended day may be prohibitive. For a select number of parents, they may simply choose to have their child home with them for half of the day. However, starting in fall of 2014, the State of Minnesota will provide funding for All Day Kindergarten for all kindergarten students. The School Board of Minnetonka Independent School District 276 has determined it is in the best interest of all students for them to all be able to participate in All Day Kindergarten. In order to do so, however, there is the need to provide incremental additional classrooms at several elementary school buildings to accommodate the increase in all -day sections of kindergarten that will result. At Minnewashta Elementary School, it is necessary to provide two additional classrooms to provide All Day Kindergarten for all students. Currently, Minnewashta has 4 sections of half day kindergarten - two in English language and two in Spanish language - that occupy two rooms, with one section in the morning and then another section in the afternoon. In September 2014, it will be necessary to have those 4 sections each have individual rooms for All Day Kindergarten. Two rooms are already in place - the current rooms - but two additional rooms are needed. Consequently, the two additional classrooms will not increase the capacity of the building over the current 900 student capacity. The two rooms will simply allow for all four sections of students to be in the building at the same time instead of two sections being in the building in the morning and two sections being in the building in the evening. The music room is needed to properly serve the elementary band - orchestra - chorus program at Minnewashta Elementary School. Several years ago the School Board started a strategic initiative to increase the opportunities for band, orchestra and chorus at the elementary level. These programs have proven to be very heavily patronized by Minnewashta students. Minnewashta Elementary School currently does not have a purpose -built music room and due to the large participation is in need of a dedicated music room space. Currently a regular classroom space is dedicated to music, but it is proving Exhibit F Applicant's Request Letter of insufficient size to house the large band, orchestra and chorus, and to house the large instruments, which are currently stored in the hallway. The purpose built music room will be large enough to house these programs and the instruments. The current classroom being used as a music room will continue to be used for smaller group instrument lessons, which is a necessary component of a successful music program. For economies of scale, it is logical and efficient to construct the music room along with the two All Day Kindergarten classrooms. The three classrooms will be constructed in a manner to wrap around the gymnasium addition that was constructed in 2009. At this point in time the District has no existing plans for further building additions at Minnewashta Elementary School to increase the capacity of the school above the current 900 students. Hopefully this information is pertinent and useful to the Planning Commission. Thanks! Paul Paul Bourgeois, CPA Executive Director of Finance & Operations Minnetonka Independent School District 276