The URL can be used to link to this page

01-27-14 CC Reg Mtg AgendaCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JANUARY 27, 2014 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, January 13, 2014 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby Hotvet Siakel Sundberg Woodruff Attachments Minutes B. Citv Council Regular Meeting Minutes, January 13, 2014 Minutes 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt an � i onditions Z)a,ntQ*n ettunitoeauVtVteae1h,,de7iTtheA'� Con sent Agenda. Comments can be taken or questions asked following remo>>al from Consent Agenda A. Approval of the Verified Claims List Claims List 4. MATTERS FROM THE FLOOR (No Council action Nvill be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS A. Hennepin County Commissioner Jan Callison Report on Activities 7. PARKS A. Report by Mark Kjolhaug on Januan- 14, 2014 Park Commission meeting Minutes B. Accept Proposal for Professional Engineering Services for Galpin Lake Road Planning Director's Trail Project memo 8. PLANNING A. Conditional Use Permit Amendment for Building Addition Planning Director's Applicant: Minnewashta Elementan- School (Mtka School District 276) memo, Resolution Location: 26350 SmithtoN -,n Road CITY COUNCIL REGULAR MEETING AGENDA — JANUARY 27, 2014 Page 2of2 9. ENGINEERING /PUBLIC WORKS A. Traffic Data Collection on Country Club Road 10. GENERAL /NEW BUSINESS A. Approval of Rate Structure for Sanitary SeNver and Stormwater Charges B. Approval of the 2014 -2023 Capital Improvement Program and 2014 Enterprise Budgets C. Letter of Support for Tax- Exempt Status for Joint PoNver Agreement (JPA) Organizations 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Re ort on January 21, 2014, Trail Open House Attachments Director of Public Works' memo Finance Director's memo, Ordinance Finance Director's memo, Resolution Administrator's memo =-! a I - a in -, • • 1. Southshore Center Advisory Committee Update 13. ADJOURN CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cithall'a?ci.shoreNN- ood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, January 27, 2014 7:00 p.m. 5:30 PM – A council Executive Session is scheduled this evening. 6:00 PM – A council work session is scheduled this evening. Agenda Item 43A: Enclosed is the Verified Claims List for Council approval. Agenda Item 44: Matters from the Floor— members of the public have an opportunity to address the council on an issue not on the agenda; no council action will be taken. Agenda Item 45: There are no public hearings scheduled this evening. Agenda Item 46A: Hennepin County Commissioner Jan Callison will be present to report on recent activities. Agenda Item 47A: Commissioner Mark Kjolhaug is scheduled to report on the January 14, 2014, Park Commission meeting. Agenda Item 4713: The City has received a proposal from WSB & Associates for professional engineering services for the Galpin Lake Road Trail Project. This is the next step toward starting this project in 2014. Agenda Item 48A: The Planning Commission held a public hearing to consider a request from Minnetonka School District for a conditional use permit that would allow them to add two classrooms and a music room at the Minnewashta Elementary School on Smithtown Road. The Commission voted unanimously to recommend approval of the C.U.P. Agenda Item 49A: Staff will present data from the Speed Awareness Displays from Country Club Road. Agenda Item 410A: Council may consider approval of an Ordinance setting the proposed rate stricture for sanitary sewer and stormwater utility fees. Agenda Item 41OB: Council may consider approval of a Resolution adopting the 2014 -2023 Capital Improvement Plan and 2014 Enterprise Budgets. Agenda Item 41 OC: Council may consider sending a letter to State Representative Cindy Pugh and State Senator David Osmek in support of State sales tax - exempt status for Joint Power Agreement (JPA) organizations. A draft letter is provided for consideration. Executive Summary — City Council Meeting of January 27, 2014 Page 2 of 2 Agenda Item 411: There are no items of old business. Agenda Items 412A: Staff reports will be provided. Agenda Items 41213: Mayor and City Council Members may report on recent activities. CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, JANUARY 13, 2014 MINUTES CONVENE CITY COUNCIL WORK SESSION Mayor Zerbv called the meeting to order at 6:03 P.M 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. #2A A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, SiakeL Sundberg, and Woodruff; Administrator JONnes, City Cleric Panchyshyn; Finance Director DeJong; and, Director of Public Works Brown Absent: None B. Review Agenda Administrator Jovnes noted that some of the depreciation calculations in the "2014 Capital Improvement Program (CIP) and 2014 Enterprise Budget materials included in the meeting packet are incorrect. Therefore, staff recommends skipping over Item 2,13 on the, agenda. He then noted that the approval of the 2014 CIP and Enterprise Budgets and the Rate Study NN -111 be removed from the agenda for the meeting immediately folloNving this work session. He stated Director DeJong Nell correct those calculations and the materials Neill be provided to Council,for, its consideration during its January 27, 2014, regular meeting. Councilmember Woodruff stated he would like the opportunity to raise some questions he still has about the information in the packet during this work; session. If those are addressed to his satisfaction then there would not be a need to'have another, work session about this on January 27. Woodruff moved, Sundberg seconded, approving the agenda as presented. Motion passed 510. 2. CAPITAL IMPROVEMENT PROGRAM AND ENTERPRISE BUDGETS Administrator Joves noted the meeting packet contains a copy of the 2014 — 2023 Capital Improvement Program (CIP) and tl' 2014 Enterprise Budgets. It also includes a copy of a staff memorandum regarding proposed sewer and stormwater utility rate increases and a copy of Ehlers' Utility Rate Study Presentation that Nvas made to Council during its October 28, 2013, Nvork session. Job -nes clarified that the CIP is a planning document. It schedules capital projects for a number of Nears out into the future and the projected costs to do those projects. It helps in determining if there Neill be adequate financial resources to fund the projects. He then clarified Council is being asked to approve the projects for a specific Near; in this case 2014. Each project scheduled for 2014 Neill be brought to Council for approval prior to malting any expenditure on the project. He explained the enterprise and capital fund budgets have been reviewed in conjunction N ith the CIP and the rate study. They follow previous year's budgets for operating expenses and incorporate changes based CITY OF SHOREWOOD WORK SESSION MEETING MINUTES January 13, 2014 Page 2of5 on the CIP and rate study*. During the February* 2013 Council and staff retreat there was discussion about the need to make changes to various funds. Things were adjusted throughout 2013 based on ongoing discussions. For example, Council decided to fund the Smithtown Road Nvest sidewalk project in 2013. It also decided to schedule the construction of the Galpin Lake road trail segment in 2014 and the Smithtown Road east trail/sideNvalk segment in 2015. A number of the budgets were adjusted accordingly* to accommodate that. Also, in some instances equipment replacement purchases were moved out of the Equipment Replacement CIP to the appropriate CIP for which that equipment would be used. The rate study* recommended increases were factored into the SeNver and StormNvater Funds to provide a clearer picture of the adequacy* of those Funds. Councilmember Woodruff stated Council was not provided with fund balances for any* of the CIP accounts with the exception of the water, stormwater and seNver. He then stated them ;are many* equipment purchases scheduled throughout 2014 — 2023. Yet, Council does not know what the starting balance or ending balance are projected to be based on the scheduled purchases. Council was" not provided with that information for 2013, it had been provided with that information in years before that.- - , Woodruff then stated the Parks Improvements CIP has a,$ 100,000 placeholder in 2014 for Badger Park improvements. Yet the staff memo states that does not include relocating the lights. The field in Badger Park would be useless without lights, for the most part, in the winter time. He related that Director DeJong has told him that he has not been able to get that cost information. He asked staff to estimate the cost for lighting. Director DeJong explained that Council had asked WSB & Associates to'cdme back with a modified plan for Badger Park improvements. WSB has indicated that the City may not rant to reorient the field because an east/Nvest orientation would not be good for sports teams that use the fields in late afternoon and early* evening when the sun is setting., Mavor Zerbv stated north/south. That would; require' the filed should be included in the CIP. that Council supported reorienting the field to east/Nvest from J the 2014 Park Improvements CIP indicates the field Will be reoriented. )e moved. If the lighting is not going to be moved then the reorientation of the CtP, If the field is to be reoriented then the cost for lighting should be Councilmember Siakel asked how much it would cost to move or replace the lighting. Councilmember Woodruff stated X50,000 $80,000. Administrator Joynes stated staff does not know what it will cost. Administrator Joynes noted that after a presentation from WSB about the sun issue if the field is reoriented the Park Commission has recommended against reorienting the field. The Commission and the Council have not made a final decision. Mavor Zerbv asked staff to make some estimate on the lighting cost. Director Brown noted that the key* staff players involved with that project are not in attendance. He suggested using a placeholder of $70,000 for the lighting. Director DeJong noted that if the field is remodeled in 2014 there Will be no night use in 2014 because the field Will be torn up and reconstructed and grass Will be planted that needs mature. The lighting could be installed in 2015. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES January 13, 2014 Page 3 of 5 There was Council and staff consensus to include a $70,000 placeholder for lighting in 2015. Councilmember Woodruff stated the MSA Road Reconstruction Fund has a placeholder for the Smithtown Road Nvest sidewalk project in an amount of approximately $349,000. Yet that project is basically paid for. It's his understanding that money will used to reimburse some other fund for what has already been paid for. Based on the CIP it appears the City is going to pad- another $349,000 for that project. He asked staff to reevaluate if that is the appropriate way to show that. Director DeJong clarified that the project has not been closed out; there are some significant expenditures that will be incurred in 2014. He is not sure if that amount will approximate $349,000. Director Brown noted there is a punch list ofitems that will have to be addressed for that project in 2014 but he does not think. the associated expenditures will be even close to that amount. Woodruff stated the StormNvater Management CIP includes a placeholder in the amount of $381,000 in 2016 for Amlee Road /Glen Road. From his perspective he does not think, it would be possible to spend that amount of money for stormwater improvements for Amlee Road which is only 250 feet long, noting that it is his understanding that Glen Road is no longer being considered. He asked staff to reassess that. Mayor Zerby stated the Water CIP includes a placeholder in the'axnount of $450,000 for rehabilitating and repainting the West Water ToNver. Based on the overruns from when the same thing was done to the East Water ToNver he asked Director Brown if he is relatively comfortable with that estimate. Brown responded he thought it is reasonable provided it can be dine in a year when the water usage allows it to be done. Director Brown explained that when the East Water Tower was done the project was started later than planned and the ToNver had to be heated on the inside so that the inside paint would cure properly. Brown then explained that those projeets' cannot be done during the summer months because of the high water usage. When the project will actually be done will be n part driven by weather. Councilmember Woodruff stated that ` the packet includes a copy of a list of potential technology upgrades /additions and the initial and ongoing costs for them. In 2014 there is a placeholder of $6,000 for Customer Response Management (CRM) software and there is an ongoing annual cost of $4,000. He noted he cannot subi)ort that burchase. Mavor Zerbv noted that he ekpressed concern that he did not think. the City would get enough value from spending that amount of money, during Council's November 12, 2013, work session. He stated he spoke with the City's Communication Coordinator about this and learned that the City has a non - emergency form on the City's website. The Coordinator said when it was first implemented there were about three people who used it but there has not been anv use since then. Councilmember Woodruff stated another item on the list is for wiring for cable service in the Council Chambers, large conference room, kitchen/breakk, room and lobby with a flat panel monitor(s) and high definition projector in the Chambers for a cost of $5,000 in 2014. He questioned if there is a need for that. That expense does not male sense to him. Councilmember Siak.el stated she would not mind if this is kept as placeholder, noting she understands there needs to be more discussion about it. Woodruff stated he would like staff to provide some rationale for doing that. Mayor Zerby stated he thought it would be worthwhile to have a monitor in the conference room. Director Brown stated in the event of a significant emergency event Council may want to be at City Hall to stay up on events and serve a different function. Woodruff suggested having a stack of iPads available to follow things online. Siak.el reiterated her desire to keep money as a placeholder and to have further discussion about this. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES January 13, 2014 Page 4of5 There Nvas Council consensus to remove the CMR software from the list. 3. RATE STUDY DISCUSSION Administrator Jovnes stated the Citv selected Ehlers to conduct seNver and stormwater utility rate studies in the fall of 2013. Director DeJong explained there needs to be a significant increase to the stormwater rate. Ehlers originally proposed a 20 percent increase annually (about $3 per quarter) for the next five )-ears to get them to where the StormNvater Fund Neill be sustainable in the future. The 2013 residential quarterly rate for a property that is greater than 10,000 square feet and less than 50,000 square feet is $15.12 per quarter. Based on the 20 percent increase the 2014 rate Nvould be $18.14, the 2015 rate Nvould b&$21.77, the 2016 rate Nvould be $26.13, the 2017 rate Nvould be $31.35 and the 2018 rate Nvould be $37.62. The'City Nvould reach its target Nvorking capital for the StormNvater Fund in 2018. The City Nvould not be overcharging current customers for future use of the Fund. Council had suggested starting With a higher rate increase initiallv and then having a lower increase annuallv. Ehlers came back Nvth a second scenario to increase the rate increase to about $6 in 2014 and then an increase of 15 percent in 2015 — 2018. Based on the this scenario tlib;2014 rate Nvould be $21.12, the 2015 rate Nvould be $24.29, the 2016 rate Nvould be $27,93, the 2017 rate would be $32.12 and the 2018 rate Nvould be $36.94. The City Nvould reach its target working capital for the StorniNvater Fund in 2015 and it Nvould remain above it through 2018. He noted that staff recommends'going Nv th the more conservative approach which is the 20 percent annual increase scenario. The City can reevaluate the rates as the actual project costs become knov'n. He then noted that Council can pick anything in between the two scenarios presented and the rates can be monitored and adjusted going forward, increase scenario. Councilmember Sundberg concurred. Director DeJong explained that Ehlers recommended a 3 percent annual increase in the seNver rate form 2014 2018. It identified three approaches to getting there: 1) keep a flat rate for all customers; 2) base rates off all water usage; and, 3) base rates off N inter quarter Nvater usage. Currently there is a flat sewer rate primarily because one -half of the residential properties in the City are not on City Nvater. Those customers do not have a Nvater meter to measure Nvater usage. For those customers not on City Nvater staff recommends the 3 percent increase as recommended by Ehlers. For those customers on City Nvater they could remain on a flat rate, their rate could be based on their actual yearly Nvater usage or their rate could be based on winter quarter Nvater usage. Water usage fluctuates dramatically throughout the Near. Summer usage is about three times higher than the customer's base usage in the Nvinter (January — March) in large part because of the outside Nvater usage which does not flow into the seNver system. Basing the residential rate off of N inter Nvater usage would result in predictable quarterly seNver bills. The customers' bills Neill change once during the Near in the spring. It Nvould also be a more predictable revenue source for the City. Staff recommends going Nv th Ehlers recommendation of a 3 percent increase based on N inter Nvater usage. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES January 13, 2014 Page 5 of 5 Councilmember Siakel asked if the Nvinter Nvater usage Nvould be captured on April 1. Director DeJong explained the City reads the Nvater radio read meters at the end of each quarter. That will be done at the end of March and it will be used to calculate the customer's Nvinter usage rate which will then be used to determine their seNver rates. Administrator Jovnes noted that is typical for most metropolitan cities. Director DeJong noted that the Nvay Ehlers designed its study is so that the average residential metered user Nvould be paying approximately the same rate as the average non - metered user. Also, the typical residential usage is around 18,000 gallons per quarter. He explained a rate example included in for those customers on City Nvater using the Nvinter usage. For 2014 those customers will pay a base charge of $8.25 per quarter plus a rate of $3.40 per 1,000 gallons of Nvater used based on N inter usage. The bake charge base rate and usage rate Nvould each increase 3 percent in 2015 — 2018. Councilmember Woodruff stated the Ehlers study reflected i to the StormNvater Fund. He asked if that Neill be treated calculated as an inter -fund loan in the rate study Nvith the rep there is a low- income seNver only rate. He asked if any one i people on that but he has not seen anyone use that recently rate and he suggested Council and staff discuss that in the people that use that rate and that it came about because a fe) to implement that rate Director DeJong explained the commercial rat The commercial customer Nvould have a mini (i.e., $72.85 for 2014). If their fixed fee plus i higher charge. Director DeJong stated that b, Trail Fund from the Sewer Fn until about 2017. 4. ADJOURN Woodruff moved, Siakel sec( at 6:51 P.M. Motion passed RESPECTFULLY SUBMIT Christine Freem:m, Recorder ATTEST: Jean Panchyshyn, City Clerk inter -fund lc ed the sewer Direc inQ in from the Sewer Fund Jong responded it is Woodruff then stated ;es that. DeJong stated there are a couple of Woodruff recommended Brown vertising that ;re are a few then - Council continue to be based on the same basis as it is now. urge that Nvould be'equal to the flat rate residential ;e exceeds the minimum charge they Nvould pay that n to the SeN er Fund there are two transfers to the rtes will not be enough to cover the operating costs the City Council Work Session of January 13, 2014, Scott Zerby, Mayor #Zs CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JANUUARY 13, 2014 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:02 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, Sialcel, Sundberg,, ,and Woodruff; Attorney Keane; City Administrator Joynes; City Clerk Panchvshv n; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and, City, Engineer Hornby Absent: None. B. Review Agenda Sundberg moved, Hotvet seconded, approving the agenda as presented. Administrator Joynes asked that Item 10.1) and, 111,E be removed from this agenda and placed on Council's January 27, 2014, meeting agenda. He noted'at the dais this evening Council found a copy a letter sent via email from Best & Flanagan [a lave firm retained by a group of Murray Hill neighbors regarding the proposed Summit Woods Planned unit Development] and a copy of a memorandum from Attorney Keane regarding; communication from a Summit Hill neighbor. Without objection frorn'the maker or seconder, the agenda was approved as amended. Motion passed 510. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, December 9, 2013 Hotvet moved, Woodruff seconded, Approving the City Council Regular Meeting Minutes of December 9, 200 ,,as ,as presented. Motion passed 510. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Sundberg moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List B. Authorize Participation in Hennepin County 2014 Aerial Survey CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 2 of 11 C. D. E. F. G. H. I. J. Adopting RESOLUTION NO. 14 -001, "A Resolution Approving Work Order 6 for Smithtown Road Sidewalk Improvements SAP 216- 101 -004, City Project 13 -04." Accept Donations from the American Legion, Shorewood Parks Foundation and Mount Olivet Rolling Acres Adopting RESOLUTION NO. 14 -002, "A Resolution Setting the 2014 Regular Council Meeting Schedule for the City of Shorewood." Reaffirm Travel Policy for Elected Officials Setting the Date for the 2014 Open Book Meeting Adopting RESOLUTION NO. 14 -003, "A 2013 Bituminous Mill and Overlay Proje Project No. 13 -05." Accept Proposal for Profession Desi Report and Preliminary Design for the Authorize Geotechnical Evaluation and Improvement Project Motion passed 510. 4. MATTERS FROM THE FLOOR There Nvere no matters from the floor, nfiesented this _5. PUBLIC None. 6. REPORTS Improvements for nal Payment, City Preparation of a Feasibility Improvement Project rt for the Sunnyvale Lane A. Report on Lake Minnetonka Communications Commission Activities by Representative Joseph Huber and Recognition of Service Joe Huber, the City's representative to the Lake Minnetonka Communications Commission (LMCC), thanked Council for the !opportunit -,T to serve as the City's representative on the LMCC. He noted he found it to be an interestin€y experience. Mr. Huber gave a report on LMCC activities. For approximately three decades the LMCC has served its member City Councils, the business and community organizations and cable subscribers in those LMCC member cities Nvith national award Nvinning programing and production. All of that came from the "stone soup" of community participation and PEG (public, education and government) fee and franchise fee contributions made by Mediacom cable television subscribers. In recent years, the availability of programming Nvas extended to many more by having selected programming available via the internet. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 3 of 11 During prior Council meetings there have been discussions about the implications of the withdrawal of some of the member cities on the budget available for these services. Five of the seventeen member cities have v thdravm — Medina, Minnetrista, Orono, Tonka Bay and Victoria. The N ithdraNval of those five cities amounts to a loss of roughly 40 percent in revenues. Shorewood now represents nearly 25 percent of the revenues. Changes are currently being made to bring expenses in line Nvith revenues. There have been staff layoffs and others have had their hours reduced. Most notable is the LMCC Executive Director Nvill be reduced to a half time. Changes include services to a category* of public organizations beyond the LMCC member City Councils. The LMCC has been asked to pay the cost of the contract producer that records their proceedings. Similar organizations have paid that cost historically, Another change is to ask all organizations in the same category* to contribute to the cost of agenda parsing as well as uploading services that make the meetings vieNvable on the internet. Without those contributions those services Nvill cease. LMCC staff is stretching every* dollar and taking care to preserve a core of services. Contractual arrangements are in place Nvith Mediacom to make LMCC programming ?,available only to subscribers in member cities no later than February 24, 2014. It's not known if Mediacom built its network on city boundaries. If it did not the Shorewood residents near,the border Nvith Victoria might be affected if an error in execution occurs. If that happens, those residents should contact Mediacom and the LMCC promptly. Although these changes might be controversial they are necessary. They are important first steps and additional changes Nvill be required to rightsize expenses; The LMCC adopted the tN-, o proposed amendments to `the LMCC joint poNvers agreement (JPA) during the October 14, 2013, LMCC meeting. The amendments received approval from 100 percent of member cities and were effective Januan 1, 2614. The LMCC adopted a fee for service structure so that non- member cities may purchase services from the LMCC. He served on that wcirkgroup. Dollar for dollar there is a cost advantage to retaining LMCC membership versus'withdra«ing and purchasing services. Franchise negotiations between the LMCC and Mediacom are still in progress. There are some issues that still need to 'be resolved. The two parties have negotiated a contract extension into 2014. One of the important lessons that should be learned from this past year's experience is the limitations and risks of joint powers organizations. He recommended the Shorewood Council keep an eve on the potential impact of higher speed broadband internet access as it relates to the desirability of living in or doing business in the South Lake area and possibly to real estate values. Nothing needs to be done right now because it appears that Mediacom and Centun-Link are active at this time. Mr. Huber again thanked Council for this experience. On behalf of the Council and the residents of Shorewood, Mavor Zerbv thanked Mr. Huber for his gear of service as the City's representative to the LMCC and presented him Nvith a plaque of appreciation and recognition. He noted that Mr. Huber did an outstanding job and that he cannot think of another resident in the Citv that could have done a better job or been more qualified. He stated that Mr. Huber served his CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 4 of 11 term too briefly from Council's perspective. But, it amounted to about three years of work when it came to the amount of stress it placed on Mr. Huber. 7. PARKS A. Report by Mark Kjolhaug on the December 10, 2013, Park Commission Meeting Because Park Commissioner Kjolhaug was not present Director Nielsen reported on matters considered and actions taken at the December 10, 2013, Park Commission meeting (as detailed in the minutes of that meeting). B. Approval of Proposals for Survey and Soils Improvement Project Director Nielsen explained the City has received proposals for Sul needs to be done before malting improvements to Badger Park Park improvements is approved. American Engineering Testing, deep soil boring for an amount not to exceed $4,315O.-W, & topographical survey of the Park for an amount not to exceed $5, Nvork done that would cost an additional amount not to exceed W Councilmember Siakel stated she supports this because it is a neck Siakel moved, Hotvet seconded, approving the Engineering Testing, Inc., (AET) for an amount not proposal from WSB & Associates for an amount not Mayor Zerby asked when that work will be done. Eng scheduled right aN�a-, and AET Neill be contacted right a Brown clarified the Nvork will not be done until after the 8. n for the Badger Park work and sail exploration work that -dless of which concept for Badger (AET) submitted t proposal for the ociates submitted a, proposal for a If the City wants boundary survey step. exploration 'proposal from American red $4,350 and the topographical survey ed $5;400. Motion passed 510. Hornby responded the survey Nvork will be get the soil boring on its schedule. Director c Fever snow sculpture event is done. Report by Tom Geng on the January 7, 2014 Planning Commission Meeting Because Planning Commission Chair Geng was not present Director Nielsen reported on matters considered and actions taken at the January 7, 2014, Planning Commission meeting (as detailed in the minutes of that nieetinO. Mayor Zerby noted that he has met with representatives from the Minnetonka School District about a month ago and learned that the District needs to add the classrooms to accommodate the mandate to offer all-day kindergarten. B. Open House for Galpin Lake Road and Mill Street Trail Segments Director Nielsen stated the Planning Commission has scheduled an open house for the Galpin Lake Road and Mill Street trail segments for January 21, 2014, to present the feasibility studies for those two trail segments. The open house will be held from 5:00 — 7:00 P.M. in the Media Room of the Excelsior Elementary School. Residents have been noticed of the event. The Trail Implementation Plan will be CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 5 of 11 available for residents to look at. There Nyill also be long rollout draNyings similar to those that Nyere available for the SmithtoN -,n Road Nyest sidevyalk open house. Councilmember Hotvet asked if representatives from Hennepin County Nyill be at the open house. Director Nielsen responded no and stated Council and the Planning Commissioners have been invited. Director Nielsen noted that staff Neill convey to those in attendance that the Mill Street segment has not been budgeted for. 9. ENGINEERING /PUBLIC WORKS A. Authorize Staff to Execute the Minnehaha Agreement for the Apple Road Streambank S Engineer Hornby noted that the copy of the Minnehaha Agreement for the Apple Road Streambank Stabilization P to N-,-hat Council has seen before. He explained that in the Agreement under Maintenance of the Pro MCWD could require reimbursement of its funds for up to ten year, portion of the Project in accordance Nvith easement and declaration. ( time period Nyas reasonable. The MCWD softened the language such t Nyhether or not the maintenance is being performed as stipulated thf together to try to resolve it. It includes a reimbursement clause that N-,-hen the vegetation is approved or after a maximum of five years. District Funding ject ied District (MCWD) Funding in the meeting packet is similar ,ct the old version" stipulated the if the Citv failed to maintain any Duncil and staff did not think that at if there is a disagreement about two parties are required to Nyork .erninates after either three years Under Acknovdedgement and Publicity in the Agreement the City is required to create and put up informational and educational signage t the site acknoNyledging that the project Nyas cooperatively funded by the tNyo entities. And, if the City distributes any public information about the site that same acknoNyledgement Nvould have to be included in it. The MCWD Nyill fund up to 50 percent or $21,812.50 Nyhichever is less. The City «ill also'get sornc sediment load allocation reduction Nyhich is estimated to be about 39 tons per "year and seven pounds of phosphorous reduction. He noted the meeting packet contains a copy of a draft resolution approving the Agreement for Council's Mayor Zerby expressed his appreciation for the efforts put forth on this by Attorney Keane, Engineer Hornby, Administrator Joy nes and others involved. Sundberg moved, Siakel seconded, Adopting RESOLUTION No. 14 -004, "A Resolution Approving Minnehaha Creek Watershed District Funding Agreement for the Apple Road Streambank Improvement Project, City Project No. 11 -15." Councilmember Siakel asked N-,-hat an educational sign Nyould be. Engineer Hornby responded a typical small plaque stating the stabilization project Nyas cooperatively funded by the City and the MCWD. Councilmember Woodruff applauded staff for Nvorking Nvith the MCWD to get the language softened. He expressed concern that for an amount of up to $21,812.50 the MCWD is asking the City to make a commitment to pay that money back if it does not maintain the site as stipulated for up to a maximum of five years. He also expressed concern that the MCWD Nyants to have part of the phosphorous reduction CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 6 of 11 and sediment reduction in return for the amount of money it contributed toward the project. He believes the sediment and phosphorous reduction Nvould be Nvorth far more than the $21,812.50 the MCWD may give to the City. He stated his preference is for the City to pay for the project itself and keep the reductions. Mayor Zerby stated from his perspective the commitment is to the City's residents and not to the MCWD. The MCWD is not benefiting directly from the City maintaining the property. He noted he thought the Agreement is a pretty fair deal for the City. Councilmember Woodruff stated that it is his recolb reduction requirement of about forty pounds per year That is a big deal and is Nvorth far more than $21,000. Motion passed 4/1 with Woodruff dissenting. Making Appointments Shorewood for 2014 Administrator 7oynes explained that State Staatul meeting of the year. This includes designation c the remainder of the year. It also stipulates that selecting the official depository for City funds reminded Council that it appointed 1 December 9, 2013, meeting, Henoti committees. He noted the meeting adopted for 2013. Woodruff moved, Sial to Certain Offices and were for 2013 subject 1 igb the City had a load about one -fourth of that. the City of Council to,take certain action at its first annual ial newspaper and electing an acting mayor for to a number of other things annually including ring committee duties as Council sees fit. He Commission and Park Commission during its t received citizen applications to serve on three of the resolution making appointments Council he last feN-, Nears he has been appointed to serve as the d to'do,that again and suggested that the League of Minnesota do both. He then stated the City's representative to the Lake a) is leaving that position so he suggested a member of Council cement can be found. Councilmember Siakel reminded him that Sylvester if he Nvould be Nulling to continue in that capacity until asked staff to confirm that and inform Mr. Svlvester that could [,seconded, adopting RESOLUTION NO. 14 -005, "Making Appointments ositions within the City of Shorewood for the Year 2014" the same as they adding the League of Minnesota Cities to the Metro Cities item. 1. The folloNving persons are appointed to the folloNving offices and positions: a) Acting Mayor: Debbie Siakel Council Representatives to: CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 7 of 11 b) Park Commission Liaison: January - June 2014: Laura Hotvet July - December 2014: Dick Woodruff C) Planning Commission Liaison: January - June 2014: Kristine Sundberg July - December 2014: Debbie Siakel d) Metro Cities (AMM) and League of Minnesota Cities (LMC): Dick Woodruff e) Alternate Metro Cities (AMM): City Administrator f) Lake Minnetonka Communications Commission: Scott Zerbv g) Alternate Lake Minnetonka Communications Commission: Debbie Siakel h) Minnetonka Family Collaborative Council: Laura Hotvet i) Coordinating Committee South Lake Minnetonka: Police Department: Mayor j) Alternate to Mayor on Coordinating Committee `South Lake Minnetonka Police Department: Laura Hotvet k) Excelsior Fire District Board Member: Debbie Siakel 1) Alternate Excelsior Fire District Board Member: Dick Woodruff m) Investment Committee: None n) Personnel Committee: Debbie Siakel and Dick Woodruff o) Weed Inspector: Mayor P) Assistant Weed Inspector: Joe Lu oNyski 2. That the folloNying other appointments are made: a) City Attorney: Timothy J. Keane, Malkerson Gunn Martin LLP b) City Prosecutor: Ken Potts C) Emergency Preparedness Director: LMPD Police Chief Brvan Litsev. 3. Official Depositories: Beacon Bank, 4M Fund & other Depositories as necessary,* 4. Official Newspaper: Sun Sailor. Notices may also be published in the Laker. 5. That the Blanket Bond(Official Bonds) is approved. That such appointments shall take effect on the date hereof and shall continue for the remainder of the year or until such time as a successor is appointed by the City Council. Motion passed 510. B, Proposed 2014 Contract for Public Works, AFSCME Local 224 Administrator Joyrnes highlighted the changes made to this year's labor union contract for Public Works union employees represented by AFSCME (American Federation of State, County and Municipal Employees) Local 224. It includes a Nyage rate increase of 2 percent effective January 1, 2014, across all categories of the contract-On-call compensation changed from "8 hours of straight time" to "10 hours of straight time ". That is consistent Nvith area practice. The arrangement for providing cold Nveather gear has been changed to a system N-,-here employees are given an alloNvance of $125 per years and it is their responsibility to secure and maintain insulated gear for cold Nveather. The cost to the City is the same. The City's insurance contribution Nyill remain at $900 per month based on the neNy insurance policy. The duration of the contract is one year. All other terms and condition remain the same as in the 2013 contract. He recommended approval of the contract proposal. Siakel moved, Sundberg seconded, approving the 2014 contract proposal for Public Works, AFSME (American Federation of State, County and Municipal Employees) Local 224 as presented and directing staff to make the listed changes for contract year 2014. Motion passed 510. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 8 of 11 C. 2014 Staff Compensation Administrator Joynes stated the meeting packet contains a copy of a recommendation for non -union staff compensation calculations. He explained that 2 percent increase is recommended across the board for those employees. Some increases Nvill be to the employee's base Nvage and others Nvill receive a lump sum payment because of Nvhere their salaries fit in to area averages. Based on the available funds for 2014 there Nvould be $3,681 remaining after the across the board 2 percent increases. He proposed that an additional $1,227 in merit bonus be given to Twila Grout and to Julie Moore for Nvhat he believes Nvas the exceptional service each provided in taking over and maintaining the operations of the Southshore Community Center during the transition in 2013. He also proposed ;a $1,227 merit bonus for Joe Pazandak for his efforts in coordinating repairs and malting some himself on his oN -,n time for the house located on the former City- ovried property on Country Club Road. He noted that the Personnel Committee supports his recommendations. Siakel moved, Sundberg seconded, approving the 2014 non -union salt recommended by the Personnel Committee as presented. Motion passed 510. D. Approval of Rate Structure for Sanit This item Nvas removed from the agenda at E. Approval of the 2014 — Budgets This item Nvas removed from the agenda at 11. OLD BUSINE' A. Animal Director N related to t property to'three. During situation where a property boarding business. The m( Councilmember Woodruff moved, Si: Section 701.07 of the 4/0. inistrator Joynes Imp plan C am and 2014 Enterprise its October "28, 2013, meeting Council approved an ordinance is area served by the South Lake Minnetonka Police Department action limiting the number of cats that could be kept on residential Council discussed the need to amend the ordinance to address the ranted a home occupation conditional use permit (C.U.P.) for a cat contains a copy of a simple amendment addressing that. of the meeting for a brief moment. nded, Approving ORDINANCE NO. 506 "An Ordinance Amending )od City Code — Limitation on the Number of Cats." Motion passed Mavor Zerbv asked Director Nielsen to communicate this to the SLMPD. Councilmember Hotvet returned to the meeting. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 9 of 11 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff Monthly Financial Report The meeting packet contained a copy of the November 2013 General Fund Monthly Budget Report. 2. Retreat Agenda Administrator Joynes stated Council has been provided Nvith a list of the February 2014 Council and staff retreat. The list Nyas four pal Council to rate them based on their personal perspective Nvith 3 beii priority, 1 being a logy priority and 0 for items that are not importan each item Nvill be tabulated and the top items will be on the agenda. him by January 22. .ems, that could be on the agenda for ,s long. He asked each member of a high,priority, 2 being a medium to them at this time. The ratings for 1e asked Council to get that back to 3. Traffic Data Collection on Country Club Road Director BroN -,n stated the replacement traffic display signs are up and functioning. Staff is able to pull information off of them. He noted he Neill present data from the,tWo signs during Council's January 27, 2014, meeting. Other Director DeJong stated the Finance Department has been very busy the last feNy Nyeeks. The City Nyent live on the general ledger and accounts „payable components of the neNy financial system. The payroll component Nyill go live on Januan 14, The cash receipts, budgeting and bank reconciliation Nyill go live this Nyeek. SarinQbrook staff, is on site this Nyeek Councilmember Woodruff stated he did not see a Nyithdravml for his utility bill on his last bank statement. Director DeJong stated that may have been processed on January 2, 2014. Mayor 1. Correspondence from Gary Connell Mayor Zerbv noted the meeting packet contains a copy of a letter from Gan- Connell asking the Council to reconsider its approval of the Summit Woods planned unit development (PUD) concept plan. And, at the beginning of the meeting Administrator Joynes noted that at the dais Council found tNyo other documents related to the proposed PUD. (A copy of the document from Mr. Connell and the document from Best & Flanagan can be found on file.) He explained Mr. Connell indicated that road safety issues may be a basis for reconsideration. The letter from Attorney Thomas J. Radio Nvith Best & Flanagan (on behalf of the Murray Hill neighbors) also talks Summit Avenue safety concerns as Nyell as roadvmv maintenance costs in Shorevyood and the City of Chanhassen, broader impact, involving staff from the Chanhassen in the discussion about the PUD and so forth. He noted a motion to reconsider can only be made by one of the three people N-,-ho voted in favor of approving the concept plan. He asked if any of the three Nyanted to make a motion to reconsider. No motion Nyas made to reconsider the approval of the Summit Woods PUD concept plan. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 10 of 11 2. Correspondence from Libby Larsen Administrator Joynes noted the City received a letter from Shorewood resident Libby Larsen (who may consider purchasing property on Enchanted Island) requesting that some archaeological research be done on Enchanted Island. He asked Council if it Nvants the City to move fonvard Nvith having that research done. Councilmember Woodruff stated that rumor has it that Enchanted Island did have significant Native American presence at one point in time. He then stated there is not much developable land on the Island but there are properties where the houses are candidates for being torn doN -,n and reconstructed. Therefore, he thought it Nvould be worthwhile for the City to understand the situation. He asked that Shadv Island also be added to the research effort. Administrator Joynes stated staff NN-111 ask the State Archaeologist to do the Other Mayor Zerby noted the next stage in the Summit W Development Stage. (PUD) process is the Director Nielsen explained the Development Stage is primarily ,a preliminary plat. The developer has made application and the goal is to have the Planning Commission hold a public hearing on that during its February 5, 2014, meeting provided that the application is complete. A'public,`hearing notice Nvill be sent to residents Nvithin the 500 foot radius of the site; that was also done for the concept stage public hearing. Mayor Zerby noted there Neill be at least two preliminan- plat. Councilmember Sundber state all. She noted she cannot resp i Marl-, Sass, a member ',of the at the possible 'development of communication about what ova PUD. From his perspective Or( there Nvas any discussion about there Nvere Nvould ,be more op( asked that more information be she has received sevi to them because open to take public input during consideration of the s about the PUD and she has read them laws are very clear about that. rice, stated he,attended a meeting of the Orono City Council regarding Lakeview Golf Course. He thought there has been a lot more ,ing on N-,ith >that project then there has been about the Summit Woods set a lot of expectations upfront. For Summit Woods he does not think 5- things Nvere going to be handled. He thought it Nvould be beneficial if ialogue. From his vantage point Orono handled things very Nvell. He vided to residents in both cities during this next stage in the process. Mayor Zerby stated Council makes a concerted effort to be open and have transparent conversation about this PUD. If Council is not doing as good of a job as it should it Nvould like to rectify that. He asked staff to help Council follov, the appropriate process. Mr. Sass stated the developer for the Lakeview Golf Course property held 2 — 3 open meetings before the Orono Council even considered the amendment to Orono's Comprehensive Plan. Mayor Zerby stated the Summit Woods PUD developer has reached out to residents. People in audience disagreed Nvith that. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 11 of 11 Councilmember Woodruff stated he attended both Planning Commission meetings when the Public Hearing on the Summit Woods PUD was held. He does not understand what was not discussed during the Hearing. Some people wanted a level of detail that a developer is not required to provide in the Concept Stage. That detail will be required in the next stage in the PUD process which is the Development Stage. He encouraged people to attend the Public Hearing the Planning Commission will hold for the preliminan- plat. Council will consider the preliminary plat after the Commission makes its recommendation to Council. The PUD process the City follows provides for a lot of opportunity for people to listen and to comment. Councilmember Sundberg clarified that consideration of the Summit Woods PUD is far from done. She stated the detail is flushed out during the Development Stage which is the second stage in ShoreNvood's three -step PUD process. She noted even-one has a lot of questions they Nv ould like to have answered. In response to a woman in the audience, Mayor Zerby clarified that the only thing that has been approved to date in the Summit Woods PUD concept plan. Councilmember Woodruff stated Council approval is Shorewood PUD process before the PUD can move fon, Councilmember Siakel noted that Council recognizes there; z addressed. She anticipates there will be some fairly hearty dis process. There will be plenty of opportunitv, for residents to h PUD is not a done deal. both of the next two stages in the need to be during the second stage of the PUD input. She clarified approval of the Mayor Zerby stated the Arctic Fever event starts at 530 RM,,on Friday, January 17. It runs through Sunday. There is a lot of information about the event activities on the webs to Nvu v.arcticfever.net. He then stated the League of Women Voters South Tonlca will host a "lively issues in our Community" forum on January 15 starting at 7:00 P.M. at the Southshore Community Center. The Mayors of Deephaven, Excelsior, Greenwood, Shorewood, Tonlca Bay and Woodland are each invited to speak about significant local issues. Their opening statements are to be no more than 10 minutes long. Then members of the audience are invited to submit written questions which will be combined into subject matters and then asked of the Mayors. Zerby congratulated Director DeJong and the Finance Department for the City receiving a Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended December 31, 2012. He thanked them for their efforts. 13. Woodruff moved, Siakel seconded, Adjourning the City Council Regular Meeting of January 13, 2014, at 8:02 P.M. Motion passed 510. RESPECTFULLY SUBMIT] Christine Freeman, Recorder ATTEST: Scott Zerby, Mayor Jean Panchyshyn, City Clerk ® #3A ® MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title/ Subject: Verified Claims Meeting Date: January 27, 2014 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists from both old and new financial systems Policy Consideration: Should the attached claims against the City of Shorewood be paid from current funds available? Background: Claims for council authorization. The attached claims list includes checks numbered 54969 through 55058 and Pending Checks totaling $494,767.44. Staff has implemented the new software for the financial side of the operations. We have included the claims from the old system through the end of December. New claims for 2014 are entered into the new software. Please carefully review the new report and let us know if this format is acceptable. We can make modifications or create something new if desired by city council members. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. 1/23/2014 1:41 PM A/P HISTORY CHECK REPORT PAGE: VENDOR SET: 01 City of Shorewood HANK: 1 BEACON BANK DATE RANGE:12 /]0/2013 TOFU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME, STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 00051 EPICS - FEDERAL W/H D 12/16/2013 000000 11,722.34 00051 EFTPS - FEDERAL SEE D 12/31/2013 000000 1.3,073.71 00052 PERA D 12/16/2013 000000 6,459.19 00052 PERA D 12/31/2013 000000 6,534.81 00092 FIN DEPT OF REVENUE D 12/16/2013 000000 1,985.61 00092 DES DEPT OF REVENUE D 12/31/2013 000000 2,274.59 20005 WELLS FARGO HEALTH BENEFIT SVC D 12/16/2013 000000 1,403.05 20005 WELLS FARGO HEALTH BENEFIT SVC D 12/31/2013 000000 1,403.05 17300 CENTERPOINT ENERGY R 12/12/2013 054969 934.14 29373 COMPLETE BEVERAGE SERVICE R 12/12/2013 054970 390.00 05875 CUB FOODS - SHOREWOOD R 12/12/2013 054971 76.66 05885 CULLIGAN BOTTLED WATER R 12/12/2013 054972 95.41 10450 HF,I.CFERIN, PATRICIA R 12/12/2013 054973 150.00 10504 HENN CTY ELECTIONS R 12/12/2013 054974 239.82 14480 MASON, BRADLEY R 12/12/2013 054975 75.00 15300 METRO SALES, INC. R 12/12/2013 054976 485.96 16085 MOORE, JULIE R 1.2/12/2013 054977 523.30 15900 OFFICE DEPOT R 12/12/2013 054978 193.00 21550 RANDALL, DANIEL R 12/12/2013 054979 200.00 22482 SAM'S CLUB R 12/12/2013 054980 235.45 29339 SKEIE, PATRICK R 12/1.2/2013 054981 240.00 70200 VERIZON WIRELESS R 12/12/2013 054982 165.55 2 1/23/2014 1:41 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood RUNS: 1 DEACON DANK DATE RANGE:12 /10/2013 THRU 99/99/9999 CHECK VENDOR I.D. NAME STATUS DATE 00053 IRMA RETIREMENT TRUST- 302131. -4 R 1.2/16/203_3 01475 AMERICAN ENGINEERING R 12/20/2013 02880 BAYVIEW EVENT CENTER R 12/20/2013 03550 BROWN, LAWRENCE R 12/20/2013 04050 CARGILL DEICING TECHNOLOGY R 12/20/2013 04081 CAR9UEST AT70 PARTS R 12/20/2013 26100 CENTURY LINK R 12/20/2013 29278 CLASSIC CLEANING COMPANY R 1.2/20/2013 07363 ELECTRICAL INSTALLATION & MAIN R 12/20/2013 29461 ERDMAN- LUSTS, RON R 12/20/2013 10506 HERB ITT INFO TECHNOLOGY DEPT R' 12 /20/2013 29426 HOMEHELP R 12/20/2013 29291 JOHN DEERE LANDSCAPES R 12/20/2013 1.3950 LUGOWSKI, JOSEPH R 12/20/2013 29259 MALKERSON (ASKS MARTIN LLP R 12/20/2013 14480 MASON, BRADLEY R 12/20/2013 81500 MN CONWAY FIRE & IRS= INC. R 12/20/2013 15900 OFFICE DEPOT R 12/20/2013 29332 ON SITE SANITATION INC R 12/20/2013 29433 PAMELA DEEPER ZUMBA R 12/20/2013 22950 S14OREWOOD TRUE VALUE R 12/20/2013 29443 THE MULCH STORE R 12/20/2013 PAGE: INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 054984 1,185.96 054985 2,552.60 054986 150.00 054987 1,970.89 054988 8,103.72 054989 99.60 054990 551.82 054991 844.31 054992 495.00 054993 120.00 054994 127.20 054995 120.00 054996 516.71 054997 82.84 054998 4,029.50 054999 149.99 055000 73.00 055001 115.13 055002 609.21 055003 262.50 055004 139.25 055005 555.00 3 1/23/201.4 1:41 PM A/P HISTORY CHECK REPORT JENDOR SET: 01 City of Shorewood 055009 3ANx: 1 BEACON BANK 055008 100.00 DATE RANGE:12 /10/2013 THEN 99/99/9999 055010 3,160.00 055011 20.04 CHECK VENDOR I.C. 1,185.96 NAME STATUS DATE 29434 055015 TITAN MAC14INERY R 12/20/2013 23726 TRDA ENGINEERS ARCHITECTS PLAN R 12/20/2013 25152 254.78 TWIN CITY WATER CLINIC R 12/20/2013 29383 055020 WATER CONSERVATION SERVICE, IN R 12/20/2013 27580 WESTONKA SEWER & WATER R 12/20/2013 19800 2,000.00 XCEL ENERGY R 12/20/2013 00053 055025 ICMA RETIREMENT TRUST - 302131 -4 R 12/31/2013 93550 BROWN, LAWRENCE R 12/31/2013 17300 535.76 CENT'ERPOINT ENERGY R 12/31/2013 97600 CITY OF EXCELSIOR R 12/31/2013 17400 CITY OF MINN.ETONKA R 12/31/20'3 1 COMMUNITY DANK CHASKA R 12/31/2013 02000 EARL F. ANDERSEN - DIVISION OF S A 12/31/2013 29101 ECM. PUBLISHERS, INC R 12/31./201.3 08712 G & K SERVICES R 12/31/2013 JOHN PATRON R 12/31/2013 1 KEITH WATERS R 12/31/2013 15050 MEDIACOM R 12/31/2013 18085 MOORE, JULIA R 12/31/2013 1 MORLOCK HOMES A 12/31/2013 15900 OFFICE DEPOT R 12/31/2013 15000 'ASTER R 12/31/2013 INVOICE AMOUNT DISCOUNT PAGE CHPCx CHECK CHECK NO STATUS AMOUNT 055006 14,493.80 055009 120.41 055008 100.00 055009 283.00 055010 3,160.00 055011 20.04 055013 1,185.96 055014 2,136.22 055015 332.48 055016 4,354.88 055017 135.52 055018 254.78 055019 412.32 055020 ..143.50 055021 1,377.31 055022 300.00 055023 2,000.00 055024 365.53 055025 480.00 055026 500.00 055027 92.19 055028 535.76 4 1/23/20.14 1.:41 1- ,. A/P HISTORY CHECK REPORT VENDOR SET: 01 CiLy of Shorewood BANK: I BEACON BANK DATE RANGE:12/10/2013 THAL 99/99/9999 CHECK VENDOR I.D. NAME. STATUS DATE _ PLAZIAK DANIEL R 12/31/2013 20995 POUNDER, CHRIS R 12/31/2013 22950 SHORLWOCD 'TRUE VALUE R 12/31/2013 29427 S9RED -N -GO, INC. R 12/31/2013 23500 SO LK MTKA POLICE DEPT R 12/31/2013 17050 STATE OF MN KS DEPT OF HEALTH R 12/31/2013 STEWART PLUMBING INC R 12/31/2013 'SEW HOMES R 12/31/2013 70200 VERIZON WIRELESS R 12/31/2013 19800 XCEL ENERGY R 12/31/2013 29112 BUDGET PRINTING AND AWARDS R 1/13/2014 17300 CENTRPOINT ENERGY R 1/13/2014 ,6645 DEPT OF LABOR & INDUSTRY R 1/13/2014 29271, DREW. KRIEBEL R 1/13/2014 29322 EXCELSIOR FLORIST R 1/13/2014 29519 GMH ASPHALT COPORATION R 1/13/2014 13750 LUGOWSKI, JOSEPH - R 1/13/2014 15503 METRO COUNCIL ENV .(SAC) R 1/13/2014 17010 MN DEPT OF TRANSPORTATION R 1/13/2014 20805 PITNEY BOWES GLOBAL FIN. SVCS. R 1/13/2014 21550 RANDALL, DANIEL R 1/13/2014 23500 SO LK MIRA POLICE DEPT R 1/13/201_4 PAGE: INVOICE CHECK CHECK CHUCK AMOUNT DISCOUNT NO STATUS AMOUNT 055029 '50.00 055030 199.99 055031 26.71 055032 35.00 055033 404.22 055034 2,142.00 055035 245.00 055036 5,595.00 055037 59.11 055038 4,19154 055040 53.64 055041 - -2,020.02 055042 1,950.67 055043 >.. 2,521.01 055044 125.52 055045 7,292.12 055046 62.84 055047 9,642.60 055048 2,160.73 055049 243.94 055050 250.00 055051. 1,581.25 1/23/201.4 1:41 PM A/P HISTORY CHECK REPORT IENDOR SET: 01 City of Shorewood SANK: 1 BEACON RANI( DATE RANGE:12/10/2013 T14RU 99/99/9999 CHECK ILMOR I.D. NAME STATUS DATE 70200 VERIZON WIRELESS R 1/13/2014 _9800 XCEL ENERGY R 1/13/2014 14600 CITY OF TONKA BAY R 1/29/2014 )8390 FREEMAN, CHRISTINE A. R 1/29/201.4 ?9259 MALKERSON GUNS MARTIN LLP R 1/27/2014 30001 MNSPECT, INC. R 1./27/20]4 70200 VERIZON WIRELESS R 1/21/2014 )1000 ADAM'S PEST CONTROL, INC E 12/20/2013 )7900 HAWKINS, INC. E 1/13/2014 )9400 GOPHER STATE ONE CALL E 1/13/2014 _0576 ADVANCED IMAGING SOLUTIONS INC E 12/20/201.3 3525 SINK, CLARE T. E 12/20/2013 _5885 MIDWEST MAI'.LING SYSTEMS, INC. E 1/13/2014 5885 MIDWEST MAILING SYSTEMS, INC. E 12/27/2013 -8500 WM. MUELLER & SONS, INC. E 12/20/2013 _9445 NGUYEN, MICHELLE E 12/12/2013 9445 NGUYEN, MICHELLE E 12/31/2013 .9500 NIELSEN, BRADLEY E 12/12/2013 _9500 NIELSEN, BRADLEY E 12/31/201.3 ?0268 PANCHYSITYN, JEAN E 12/20/2013 !0283 APPLIED MAINTENANCE SUPPLIES & E 1/13/2014 '.0300 PAZANDAK, JOSEPH E 1/13/2014 PAGE: INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 055052 215.69 055053 218.53 055054 818.36 055055 10,250.00 055056 3,721.00 055089 1,820.00 055056 165.90 999999 72.19 999999 105.00 999999 85.75 999999 7].24 999999 1,87 .00 999999 10.15 999999 1.,672.64 999999 4,818.89 999999 '126..84 999999 85.88 999999 150.00 999999 120.00 999999 1.,921.93 999999 219.08 999999 1,107.79 6 1/23/2014 1:41 PM A/P HISTORY CHECK REPORT PAGE: 7 JENDOR SAY: 01 City of Shorewood SANK: 1 BEACON SANK DATE RANGE:12 /10/20-13 THRU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK JENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 20950 KENNETH N. POTTS, P.A. E 12/20/2013 999999 2,500.OD 22820 CITY OF SHORE'WOOD F. 1/13/2014 999999 1.99.57 27i95 GRAINGER, INC E 12/31/2013 999999 1.49.16 28451 ESE AND ASSOCIATES, INC. A 1/13/2014 999999 45,268.12 28451. WSB AND ASSOCIATES, INC. r 1/29/2014 999999 1,813.00 18451 WSB ME ASSOCIATES, INC. E 12/20/2013 999999 53,936.24 19154 UNIQUE PAVING MATERIALS CORP. E 12/20/2D13 999999 1,023.33 29264 H A I, MESABI COMPANY E 12/20/2013 999999 418.95 29269 WARNER CONNECT E 12/20/2013 999999 202.50 29338 BLANCHARD CATERING, INC. E 1/13/2014 999999 1,115.39 29338 BLANCHARD CATERING, INC. E 12/31/2013 999999 1,335.73 ?9363 DeJONG, BRUCE F. 12/20/2013 999999 92.21 29413 VOYAGER FLEET SYSTEMS, INC. E 12/31/2013 _ 999999 5,044.45 29417 WINGS ASSOCIATES, INC. E 1/13 /2014 999999 723.35 29417 WENCK ASSOCIATES, INC. E 12/20/2013 999999 a33.56 29459 MIDWEST GOVERNMENT ADVISORS 2 12/31/2013 999999 8,610.00 ?9460 BLUE -TARP FINANCIAL, INC. E 12/31/2013 999999 42.65 * * T 0 T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 87 117,829.61 0.00 117,627.61 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 8 44,854.35 0.00 44,854.35 EFT: 32 133,768.57 0.00 133,768.57 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 DOTAL ERRORS: 0 1/23/2014 1:41. PM A/P HISTORY CHECK REPORT PAGE: 6 IENDOR SET: 01 City of Shorewood LANK: 1 BEACON HAND DATE RANGE:12 /10/2013 THRG 99/99/9999 ]ENDOR S.D. NAME NO VENDOR SET: 01 HANK: i TOTALS: 127 BANK: 1 TOTALS: 127 REPORT TOTALS: 128 CHECK INVOICE CHECK CHECK CHECK STATUS DATE AMOUNT DTSCOUNT NO STATUS ANOUNT INVOICE AMOUNT DISCOUNTS CHECK AMOUNT 296,450.53 0.00 296,450.53 296,450.53 0.00 296,450.53 296,450.53 0.00 296,450.51 O1 -23 -2014 0i:42 PM C 0 U N C I L REPORT BY VENDOR - JANUARY 27, 2014 PAGE: 1 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT ADAM'S PEST CONTROL, INC 12/20/13 4TH QTR SVC General Lund Municipal Buildings 92.19 12/20/13 ARCTIC FEVER SNOW PRINCESS General Fund Recreation TOTAL: 72.'''9 TOTAL: ADVANCED IMAGING SOLUTIONS INC 12/20/13 SVC 11/15-12/14 General Fund Municipal Buildings 79.24 HOSE PARTS General Fund Public Works 12/20/13 DEF FLUID TOTAL: 79.24 PMERICAN ENGINEERING 12/20/13 SMITHTOWN RD SIDEWK Trail Capital Outl Trail Expenditures TOTAL: APPLIED MAINTENANCE SUPPLIES & SOLUTIO 1/13/14 ABRASIVE CUTOFF WHEELS General Fund Public Works 12/20/13 DE ICER General P "und TOTAL: BAYVIEW EVENT CENTER 12/20/13 ARCTIC FEVER SNOW PRINCESS General Fund Recreation TOTAL: BLADCP.ARD CATERING, TEA YLLLE -TARP FINANCIAL, INC CROWN, LAWRENCE 12/31/13 2013 APPRECIATION 1/13/14 APPETIZERS EVENT 1/13/14 OKTOBERFEST EVENT 12/31/13 LIGHTS 12/31/1.3 COMP MICROSOFT 12/20/13 UTILTTIY IPAD DIVISIONS 12/20/13 UTILITTI IPAD DIVISIONS General Fund Council S"thshcre Cenu"i Senior Community Cents Soathshore Commun,i. Senior Community Cents TOTAL.: General Fund Public Works TOTAL: 2, 552.60_ 2,552.60 21.9.08 2].9.08 150.00 150.00 335.73 418 .37 69'1.00 2,451.10 42.65 42.65 Equipment Replaced Equipment Replacement 2,136.22 Wote- utility Water 985.45 Sanitary Sewer It' Sewer 98�. 44 TOTAL: 4,101.1.1. BUDGET PRINTING AND AWARDS 1/13/14 PLAQUES General Fund Council. TOTAL: CARGILL DEICING TECHNOLOGY 12/20/13 DE ICER General Fund Ice & Snow Removal 12/20/13 DE ICER General P "und Ice & Snow Removal 12/20/13 DP ICER General Fund Ice & Snow Removal TOTAL: OATQUEST AUTO PARTS 12/23/13 WIPER RLADES General Fund Public Works 12/20/13 HOSE PARTS General Fund Public Works 12/20/13 DEF FLUID General Fund Public Works 12/20/13 FUEL FILTERS General Fund Pubic Works TOTAL: ENTERPOINT ENERGY 12/12/1.3 5/55 CTRY CLUE RD General Fund Municipal Buildings 1/13/14 5955 CTRY CLUB RD General Fund Municipal Buildings 12/12/13 21.200 SMITHTOWN RD General Fund Public Works 1/ °3/14 24200 SMITHTOWN RD General Fund Public Works 12/12/43 5995 CTRY CLB RD 5 25200 R General Fund Park Maintenance 1/19/14 5795 CTRY CLB RD 5 25200 H General Fund Par), Maintenance 12/31/1.3 20630 MANOR RD- WARMING HOU General Fund Par], Mal.nt_enance 1.2/31/1.3 5735 COUNTRY CLUB RD - SSC Scuthsncre Ccmmuni Senior Con!muni.ty Ceuta 1.2/12/13 20405 KNIGHT SBRiDGE RD Wat, Utility Water 12/12/1.3 281.25 BOULDER BRIDGE DR Water Utility Water 1/13/14 20405 KNIGHTSBRIDGE RD Water Utility Water 1/13/14 28125 BOULDER BRIDGE DR Water Utility Water TOTAL: 53.64 53.64 2,018.84 4,011.88 2,073.00 8,103.72 22.51 24.91 23.66 28.52 99.60 158.03 262.38 328.46 1,042.36 204.05 30'7.83 58.54 273.94 62.99 80.61. 21 .311 286. 1A 3,286.64 01 -23 -2014 01:42 PM C 0 U N C I I. REPORT BY VENDOR - JA\lIARY 27, 2014 PAGE: 3 VENDOR SORT KEY DAIPP. DESCRIPTION FDND DEPARTMENT AMODN' 12/31/13 E:EDE.RAL W/H General Fund NDN- DEPARTMENTAL 5,359.3,1.. 12/31/13 FEDERAL W/H General Fund NON- DEPARTMENTAL 78.14- 12/36/23 PICA W/H Generai Fund NON - DEPARTMENTAL 2,925.36 12/31/13 FICA W/H General Fond NON -DEPAR TMENTAL 3,202.39 12/31/13 FICA W/H General Fund NON- DEPARTMENTAL 44.64- 12/16/13 MEDICARE W/H General Fund NON - DEPARTMENTAL 684.20 12/31/13 MEDICARE W/H General Fund NON - DEPARTMENTAL 748.96 12/31/13 MEDICARE UIP General Fund NON- DEPARTMENTAL 10.44- 12/16/13 FICA W/H General Fund Council. 80.60 12/16/19 MEDICARE W/H General Fund Council 18.87 12/16/1.3 FICA W/H General Fund Administration 384.63 12/37./13 FICA W/H General Fund Administ -atioc 405.20 12/16/13 MEDICARE W/H Genera'_ Fand Administrac ion 89.96 12/31/13 MEDICARE W/H General Fund Administration 94.77 12/16/13 FYCA W/H General Fund Finance 236.40 12/31/13 FICA W/H Ge =.era]. Fund Finance 232.61 12/16/13 MEDICARE W/H General Fund Finance 55.28 12/31/13 MEDICARE W/H General Fund Finance 54.40 12/16/13 FICA W/H General Fund Planning 298.09 12/31./1.3 FICA W/H General Fund Planning 361.29 12/16/13 MEDICARE W/H General Fund Planning 69.72 - 2/31/13 MEDICARE W/H General Fund Planning 84.50 12/16/13 PICA W/H General Fund Protective Inspections 199.77 12/31/13 FICA W/H Genera]. Fund Protective lnspections 292.92 12/16/13 MEDICARE W/H General. Fund Protective Inspections 46.73 '2/31/13 AEDiCARE W/H Gen(,,ra]. Fund Protective Inspections 68.51 12/16/13 FICA W/H Genera``_ Fund Pub).S.c Works 603.06 12/31/13 FICA W/R General Fund Public Works 857.00 12/16/13 MEDICARE W/H General Lund Public Works 141.03 12/31./13 MEDICARE W/H General Fund Public Works 200.42 12/16/13 FICA WE General Fund Ice & Snow Removal 474.94 12/31/13 FICA WE General Fund 'Ice & Snow Removal 472.33 12/16/1.3 MEDICARE W/H General Pund Ice & Snow Removal 1'1.07 12/31/13 MEDICARE: W/H General Fund Ice & Snow Removal 1.7.0.47 12/16/13 FICA W/H Generai Fund Park Maintenance 131.61. 12/31/13 FICA W/H General Fund Park Maintenance 6A.68 12/16/13 MEDICARE W/H Generai Fund Park Maintenance 30.79 12/31/13 MPD;CCAR ^c W/H General Find Park Maintenance 15.13 12/16/13 PICA W/H General Fund Recreation 83.53. 12/31/13 PICA W/H Genera]. Fund Recreation 144.73 12/31/13 PICA W/H General Fund Recreation 44.64- -2/16/13 MEDICARE W/H General Fund Recreation 19.53 12/31/13 MEDICARE W/H General Fund Recreation 33.85 12/31/13 MEDICARE W/H General FNad Recreation 10.44- 12/16/13 FICA_ W/H Southshore Communi Senior Community Cente 9285 12/31/13 FICA_ W/H Southshore Corium Senior Corwnunity Cente 66.98 12/16/13 MEDICARE W/H Southshore Communi Senior Co aiunity Crone 21.72 12/31/13 MEDICARE W/H Son l ahore C,,,muni Senior Community Cente 15.66 12/16/13 FICA W/H water Utility Water lai.10 12/31/13 PICA W/H Watex utility Water 165.32 12/16/13 MEDICARE W/6 Water Uti.7.i.ty Water 42.35 12/31/13 MEDICARE WID, Water, Utility Water 38.67 12/16/13 PICA W/H Sanitary Sewer Uti Sewer, 113.25 12/31/13 FICA W/H Sanitary Sewer Uti Sewer _05.84 12/16/13 MEDICARE U/H Sanitary Sewe,, Uzi. Sewer 26.49 12/31/13 MEDICARE EI /H Sanitary Sewe,, Uti Sewer 24.75 01 -23 -2014 07.:42 PM C 0 U N C I L REPORT BY VENDOR - JANUARY 21, 2014 PAGE: 5 V'sNDOR SORT KEY DATE DESCR]:PTTON FUND DE PARIMENT AMOUNT 1CMA RE'TIREMEN'T TRUST- 302131 -457 12/16/13 P/R DEDUCTS- DEFERRFS2 COM General Fund NON -D PA"tTMFNTAL 1,185.96 12/31/13 P/R DEDUCTS - DEFERRED COM Genera_ Pond NON- DEPARTMENTAL 1,185_96 TOTAL: 2,371.92 JOHN DEERE LANDSCAPES 12/20/13 JCL ICING General Fund Ice 6 Snow Removal 516.71 TOTAL: 516.77. KENNETH N. POTTS, P.A. 12/20/13 DEC SVC General. Fond Professional Svcs 2,500.00 TOTAL: 2,500.00 LINK, CLARE T. 12/20/13 PARK CCGMISSION MTG General Fund Recreation 187.00 TOTAL: 187.00 LUGOWSKI, JOSEPH 1/13/14 BOLD FOR WATER V.ACVE Water Utility Water 82.84 12/20/13 BOLTS FOR SA'TRE VALVE Water Utility Water 82.84 _ TOTAL: '65.68 MALKERSON GUNN MARTIN LIT i 2/20/13 OCT- GENERAL MATTERS General Fane] Professional Svcs 1,850.00 1.2/20/13 OCT- PUBLIC IMPROVEMENT General Fund Professional Svcs 329.50 12120113 OCT -5795 CITY CLUB RD HOUS General Fund Professional Svcs 1,498.50 1/27/14 NOV-GENERAL MATTERS General Fund Professional Svcs 1,850.00 1/27/7.4 NOV -LAND USE 6 DEVELOPMENT General Fund Professional Svcs 1,353.00 32/20/13 OCT- SMTTHTOWN TRL PROD Trail Capital Ontl Trail Enpenditures 351.50 1/27/14 NOV- PUBLLC IMPRMT Stor.water Manage. STORMeATER MAHAGUME"N'T 518.00 TOTAL: 7,750.50 MASON, BRADLEY 12/12/13 15 YRS OP SVCS General Fund Counatl 75.00 12/20/13 2013 ROOTS General. Fund Public Works 149.99 TOTAL: 224.99 EF.DIACOM 12/31/13 53 15 COU @TRY CLUB RD - SSC Southshore CmFuni Senior Community Conte 365.53 TOTAL: 365.53 METRO COUNCIL ENV. (SAC) 1/13/14 4TH QTR SAC REPORT Sanitary Sewer Uti NON- DEPARTMENTAI, 9,642.60 TOTAL: 9,642.60 N_F.TRO SALES, INC. 12/12/33 MC302 MAINT- BW General Fund Municipal Buildings 39.00 12/12/1.3 MC302 MAINT- COLOR General Fund Municipal Buildings 414.00 12/12/13 SALES TAX General Fund Municipal Buildings 32.96 TOTAL: 485.96 MIDWEST GOVERNMENT ADVISORS 12/31/13 DEC SVC General. Fvnd Adiln s'tratio- 8,670.00 TOTAL: 6,670.00 MIDWEST MAILING SYSTEMS, INC. 12/27/13 Q'TR UT'ILI'TY POSTAGE Water Utility Water 325.00 12/27/13 Q'TR U'TIL'ITY BILLING SVC Water Utility Water 93.27. 12/27/13 QTR UTrLITY POSTAGE Sanitary Sewer Oti Sewer 325.00 12/27/13 QTR UTrLITY BiLIA NG SVC Sanitary Sewer Uti Sewer 93.21 1/13/14 4TE QTR-013 ADDT'L POSTAGE Sanitary Sewer Uti Sewer 10.15 -12/27/13 QTR UTILITY POSTAGE Recycling Utility Recycling 325.00 12/27/13 QTR UTILITY BI'L,L[NG SVC Recycling Utility Recycling 93.21 12127113 COD DTTILM POSTAGE Stormwater Manage. STORMWATER MANAGNMrNT 325.00 12/27/13 QTR UTILITY FILLING SVC Stermwater Manage. S'TORMWATER MANAGEMENT 93.21 'T09'AL: 1,682.99 MISC, VENDOR COMMUNITY SANK CHASKA 12/31/13 CO,11mGNI'1'Y CAME CHASKA:BACi_ General Fund NON- DEPARTMENTAL 254.78 01 -23 -2014 01:42 PM C 0 U N C I i., REPORT EY VENDOR - JTNUARY 2 "), 2014 PAGE: 7 VENDOR SORI REP DV -E DESCRIPTION FUND DETARTMENT AMOUNT 12/20/13 FREEMAN PARK General Fund Park Maintenance 160.32 12/20/13 STLVERWOOD PARK General. Fund Park Maintenance 53.44 12/20/13 SOUTH SHORE SKA'PE Genera]. Fund Park Maintenance 53.44 12/20/13 CHRISTMAS LK BOAT ACCESS General Fund Park Maintenance 235.13 £CTAL: 609.21 PAETEC 12/31/13 11/29 -12/28 SVC General Fund Municipal Su- ldings 143.60 12/31/13 11129 -12128 SVC General Fund Public Works 46.90 12/31/13 11/29 -12/28 SVC General Pock Park Maintenance 7,5.60 12/31/13 11/29 -12/28 SVC Water Utility Water 98.10 1.2/31/'3 11/29 -12/28 SVC Water Utility Water 100.96 TOPAZ: 535.76 PAMELA KOLT ^xS LUMHA 12/20/13 LU; NT CL2155 ENDLr1G DEC Southshore Comt:uni Senior Community Conte 262.50 TOTAL: 262.50 PANCkYSITYN, SF;AN 12/20/13 FALL 2013 TUITION RSIMBURS Genera' Gund Administration 1,799.84 1.2/20/13 OCT - NOV- WELLNESS General Fund Administration 60.00 12/20/1113 LIGHTS FOR SSCC Southshore Communi Senior Community Cente 46.89 TOTAL: 1,921.73 PAGAN DAK, JOSEPH 1/13/19 SERI -DEC MILEP,GE General Fund Protective Inspections 997.79 1/13/14 BLDG CENT REIFE Genera]. Fund Protective Inspections 110.00 TOTAL: 1,107.79 PERA 12/16/73 P/R DEDUCTS -PERP. General Fund NON- DEPARTMENTAL 2,989.46 12/31/13 P/R DEDUC'LS -PF.RA General rand NON- DEPARTMENTAL 3,025.38 12/16/13 P/R DEDUCTS -PERA General [Vnk Administration 454,48 12/31/13 P/R DEDUCTA -SERA General &find Administration 478.54 12/16/'3 P/R DEDUCTS-PER, General find Finance 287.21 12/31/13 P/R DFDGCTS -PERP_ C,eneraL -and Finance 261.23 12/16/13 P/R DEDUCTS -PER, GeneoaL Fend Planning 389.01 12/31/13 P/R DEDUCTS -PER,, General Fund Planning 397.36 12/16/13 P/R DEDUCTS -PER, Genera' Fund Protective Inspections 262.15 12/31/13 P/R DEDUCTS -PER, General Fund Protective Inspections 237.21 12/16/13 R/R DEDUCTS -PERA General Fund Public Works 728.70 12/31/13 P/R DEDUCTS -PERA General Fund Public Works 962.10 12/16/13 P/R DEDUCTS -PERA General Fund Ice & Snow Removal 583.68 12/31/13 P/R DEDUCTS -PPRA General ,Fund ice & Snow Removal 547.98 12/16/13 P/R DEDUCTS -PERA General Fund Park Maintenance 171.78 12/31/13 P/R DEDUCTS -SERA General Fund Park Maintenance 79.84 12/16/13 P/R DEDUCTS -PERA General Fund Recreation 97.66 12/31/13 P/R DEDUCTS -PERA General Fund Recreation 92.59 12/16/13 P/R DEDUCTS -SERA Southshore Coul Senior Community Cente 78.11 12/31/13 P/R DEDUCTS -SERA Southshore Communi Senior Community Cente 56.02 12/16/13 P/R DEDUCTS -PER, Water Utility Water 225.98 12/31/13 P/R DEDUCTS -SERA Water Utility Water 205.18 12/16/13 P/R DEDUCTS -PERA Sanitary Sewer Sri Sewer S40.i5 12/31/13 P/R D?!IDUC'I'S -Poly Sanitary Sewer Uti Sewer 1.30.06 12/16/13 P/R DCDUC'PS -SERA Recycling Utility Recycling 7.58 12/16/'3 P/R DEDUCES-PERA Stormwater Managem STORMWATER MANAGEMENT 47.24 12/31/13 P/R DEDUC'1'S -PERP, Stormwater Managem STORMWATER MANAGEMENT 40.72 TOTAL: 12,992.00 PITNEY DOWES GLOBAL P'1N. SVCS., :,LC 1/13/14 4T!- i)1'R LEASE General Fund Meni.cl. pal Buildings 243.94 TOTAL: 243.94 01 -23 -2014 01:42 PM C 0 U N C I I, REPORT BY VENDOR - JANUARY 27, 2014 PAGE: 9 VSNDO3 SORT KEY DATE DESCRIPTION FUND DEPARY INTNT AMOUNT VOYAGER FLE21' SYS'TCMS, INC. 12 /31/13 CLOSING DATE 12/24 General Einid PlATl is Wosks 5,044 .45 TCTAIr. 5,044.45 WP-BNER CONNECT 12/20/13 NOV COMP MAINZ' General Pund Municipa]. Eui l.d,ings 202.50 TOTAL: 202.50 'DA'PER CONSERVATION SERVICE, 1NC. 12/20/,,3 LEAK LOCATR -CAJED & SMTTHT Water Utility Glaser 283.00 =OTAL: 283.00 'ELLS FARGO 1Y,ALTH BENEFIT SVCS 12/16/13 8/R 96DUCTS -HSA General Fund NON- i.PARTLENTAL 1,403.05 12/31/13 POP REDUCTS -NSA General Fund NON- DEPARTMENTAL 1,403.05 TOTAL: 2,806.10 FENCK ASSOCIATES, INC. 1.2/20/13 NOV -APPLE RD C4IANVEL STAB Stormwater Managem ST03MWATER MANAGEMENT 433.56 1/13/14 DC APPLE. RD STAN Stormemter Mar:agem STORMWATER MANAGEMENT 723.35 TOTAL: 1,156.93 W,STONKA. SEWER & WATER 12/20/13 EOUNTAIN MANOR PARK Park Capital Inpco Park Capital Improveme _ x.00 TOTAL: 3,160.00 WE. MUELLER & SONS, INC. 12/20/13 SALT General Pund Ice & Snow Removal. 2,549.01 12/20/13 SALT General Enna Ice & Snow Removal 2,269.88 Y'OTAL: 4,818.89 WSB AND ASSOCIATES, INC. 12/20/13 OCT- ASHLAND WOODS USSr Go^eral Hurd NON -J PAR:'_IELSTAL, 1,253.86 12/20/13 OCT- SU_EMIT WOODS T)V,LPt4T General Fund NON- DEPARi'MINTAL 532.00 -/13/14 NOV- SUMMIT WOODS PALI General Fund NON -DEPARTMENTAL 332.50 12/20/13 OCT -GIS & CAD SUPPORT General Fund City Engineer 114,00 1/13/14 NOV -GIS & CAD General Fund City Engineer 38.00 1/13/14 NOV -EGG SUPPORT General Fund City Engineer 4,156.00 12/20/13 OC'T- 2012 -2013 GEN SVCS General Fund City Engineer 4,000.00 1/13/14 NOV GEN SVCS General Pond City Engineer 4,000.00 12/20/13 OCT- UTILITY PERMIT INSPECT General Fund City Engineer 112.50 1/13/14 NOV- UTILITY PRMT INSPECT General Lund City Engiineez 37.50 12/20/13 OCT -201.3 PAVEMENT MARKING General Fund City Engineer 427.75 1/13/14 NOV -2013 PAVEMENT MPOBTNG General Kind City Engineer 248.00 12/20/13 OCs. -EAGER PK PRELIM DESIGN Park Capital Impro Park Capital Improveme 2,062.50 1./27/14 NOV- BADGER PK PREL, DESIGN Park Capital Impro Park Capital Improveme 1,873.00 1/13/14 NOV -20113 SEAL COAT PROD Street Capital Imp Street Capt Improvemen 138.00 12/20/13 OCT- VALLEYWD ST IMPVMT Street Capital Imp Street Capt 1'mpro,enen =,41.6.25 1/13/14 NOV- VALLEYWD AREA. ST 1:MPV'M Street Capital Imp Scree, Capt 'L'mprovemen 1,673.37 12/20/13 OCT -2013 M,I,LI. & OVERLAY Street Capital Imp Street 'apt T:aprovemen 3,289.25 1/13/14 NOV -2013 MILL & OVERLAY Street Capital Imp Street Capt Iloprovemen 951.50 12/20/13 OCT- SMITHTOWN RD TRi, Trail Capital Gull Trail Expenditures 34,235.1.3 1/13/14 NOV- SMITHTOWN RD 'TRL Trail Capital Outl Trait Expenditures 30,305.00 12/20/13 OCT -CTY RD 19 SIDEWALK Trail Capital Outl 'Trait Expenditures 430.75 1/13/1.4 NOV -CTY RD 19 STDEWALK T,cail Capital Outl Trait Expenditures 75.00 12/20/13 OCT- GAL @IN LK RD TRI, CONN Trail Capital Outl Trail Expenditures 628.50 1/13/14 NOV- GALPIN SK RD 'I RL CONK Trait Capital Out! 'Trail Expenditures 33.25 12/20/13 OCT -MILL ST Y'RL CONN Trail. Capital Out' Trail Expenditures 657.25 1/13/14 NOV -MILL ST TRi CONN Trail. Capita' Curl Trail Expend' -Mures 33.25 12/20/13 OCT -MCES FORCEMAIN IMPORT Sanitary Sewer Uti Sewer 1,686.00 1/13/14 NOV -MCES EORCEMAIN IMBVMT Sanitary Sewer Uti Sewer 1,910.75 1/13/14 NOV -KPDES 1T Stotmwater Managem STORMWATER MANAGEMENT 993.50 12/20/13 OCT -LNG SUPPORT Stormwater Managem STORMWATER MANAGEMENT 3,090.50 1/13/14 NOV- SSLVER LK OUTLET IMCRY Stormwater Managem STORMWATER MANAGEMENT 276.50 01 -23 -2014 01:42 PM C 0 U N C I L REPORT BY VENDOR - JANUARY 27, 2014 PAGE: _- 101 402 403 404 406 490 601. 611. 627. 631 880 TOTAL PAGES: 11 )ESCRI PT ION FUND --==-===-- FUND TOTALS -- -- Ge_neral Fund 224,671.65 Park Capital Improvements 7,095.50 GgoipmenC Replacement 16,630.02 Street Capital Improvemen 14,880.90 Trail Capital Outlay 71,462.96 Southshore Community Ctc. 9,0622.48 Water Utility 19,069.89 Sanitary Sewer Utility 19,295.12 Recycling Utility 538.31 Stormwater LSa r,agementcti l 8,049.34 Escrow Deposit Agency 8,545.09 GRAND 'TOTAL- 399,301.17 Payroll Hourly 47 -50 1,541.85 HOL Holiday Pay Pay Type Register 565.66 NSP Inspections 13.50 User: MB Medical Benefit om 1,989.74 SAL SALARY 23 3,019.95 City of Vacation Used 1.60 Printed: /g 01/23/2014 - 1:08PM 01 / Shorewood 7,662.61 24 -INSP Check Date Range: 12/29/2013 to 01/15/2014 HOL Holiday Pay 8.00 Period Date Range: All Medical Benefit 0.00 450.00 SAL Batch Into: All 2,518.04 V Vacation Used 4.00 Pay Types: CM, CP, CP -E, CP -ED, CP- PAGER, H, HOL, NSP, IOO, MB, OT, OT -D, PAGER -SE, PAGER -ST, PAGER -WS, PL, PW -I, Department Total 80.00 3,41140 PW -P, PW -SE, PW -ST, PW -SW, PW -W, REC -RNK, RETRO, S, SAL, SICK, V, VAC Department Pay Type Description flours Amount 13 -ADM CP -E Comp Time Earned 1.57 1.75 0.00 H Hourly 149.50 3,980-15 HOL holiday Pay 30.00 883.98 INSP Inspections 4.25 113.73 100 insurance Opt Out 0.00 46.15 MB Medical Benefit 0.00 5,759.78 OT Overtime 5.25 210.74 PL Personal Leave 14.00 370.86 PW -SE Sewer 7.50 200.70 SAL SALARY 72.00 2,691.36 V Vacation Used 20.00 527.64 Department Total 304.25 14,785.09 15 -FIN H Hourly 72.00 2,156.40 HOL Holiday Pay 16.00 591.60 MB Medical Bereft 0.00 3,10392 S Sick Used 12.00 528.00 SAL SALARY 60.00 2,640.00 Departnent Total 160.00 9,019.72 18 -PLAN H Hourly 47 -50 1,541.85 HOL Holiday Pay 14.40 565.66 NSP Inspections 13.50 493A7 MB Medical Benefit om 1,989.74 SAL SALARY 67.50 3,019.95 V Vacation Used 1.60 51.94 Department Total 144.50 7,662.61 24 -INSP HOL Holiday Pay 8.00 296.24 MB Medical Benefit 0.00 450.00 SAL SALARY 68.00 2,518.04 V Vacation Used 4.00 148.12 Department Total 80.00 3,41140 30 -PW PR -Pay Type Register (1 /23/2014- 1:08 PM) Page 1 Department Pay Type Description Hours Amount PR -Pay Type Register (1/23/2014 - 1:08 PM) Page 2 UP Comp Time Payout 4.50 125.33 CP -E Comp Time Earned 1.53 13.34 0 -00 HOL Holiday Pay 24.00 687.20 MB Medical Benefit 0.00 1,350.00 OT Overtime 15.25 64265 PAGER -SE Pager Sewer 4.00 120.80 PAGER-ST Pager Sheet 8.00 241.60 PAGER -WS Pager - Water 4.00 120.80 PW -I Ice &Snow Removal 26.00 728.80 PW -SE Sewer 42.50 1,254.13 PW -ST Sweet Maintenance 54.00 1,527.40 PW -SW Storm Water 49.00 1,364.65 PW -W Water X00 901.30 V Vacation Used 2.00 60.40 VAC Vacation Payout 8.00 222.80 Department Total 284.59 9,352.86 32 -PWS UP Comp Time Payout 16.00 437.92 CP -E Comp Time Earned 1.5? 6.00 0.00 HOL Holiday Pay 24.00 790.56 MB Medical Benefit 0.00 3,636.26 OT Overtime 0.75 24.76 PW -I Ice &Snow Removal 17.00 385.85 PW -P Park Maintenance 24 -00 673.00 PW -ST Sit act Maintenance 115.00 2,815.63 SAL SALARY 65.00 3,21.3.60 V Vacation Used 19.00 586.24 Department Total 286.75 12,563.82 50 -REC H Hourly 15.75 157.50 REC -RINK Rink Attendant 24.00 216.00 Department Total 39.75 373.50 52 -PARK CP Comp Time Payout 8.00 214.72 IIOL Holiday Pay 16.00 429.44 MB Medical Benefit 0.00 1,934.75 OT Overtime 3.00 120.78 PW -I Ice &Snow Removal 11.00 295.24 PW -P Park Maintenance 96.00 2,576.64 PW -ST Street Maintenance 5.00 134.20 S Sick Used 16.00 429.44 V Vacation Used 8.00 214.72 Department Total 163.00 6,349.93 53 -REC REC -RINK Rink Attendant 110.00 1,028.25 PR -Pay Type Register (1/23/2014 - 1:08 PM) Page 2 Department Pay Type Description Hours Amount Department Total 110.00 1,028.25 Report'lotal 1,572.84 64,548.18 PR -Pay Type Register (1/23/2014- 1:08 PM) Page Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 01/23/2014- 136PM Batch: 00005.01.2014 - COUNCIL 012714 Invoice No Vendor: 105 INV40200 Vendor: 137 BB- 01012014 5E- 01012014 Vendor: 139 PV #6- P01459 -69 Vendor: 150 20238 20239 Vendor: 420 01/18/2014 01/18/2014 Vendor: 161 01/21/2014 01/21/2014 Vendor: 184 01/21/2014 Vendor: 425 Description Amount Payment Date Acct Number ADVANCED IMAGING SOLUTIONS Check Sequence: 1 Konica Minolta Prtn ter- Svc 12/15- 01/14/14 72.00 01/27/2014101 -19 -4321 -0000 Check Total 72.00 CENTURY LINK 612 -E45- 1785- BldrBrdg 315.39 612 -E45- 8019 -SE Areas 236A3 Check Total: 551.82 CHARD TILING & EXCAVATING P.V. 45 - Smithtown Road "trail 8,927.10 Check Total: 8,927.10 CLASSIC CLEANING COMPANY City Hall -Jan Svc 495.00 Public Woks -Jan Svc 295.00 Check Total: 790.00 SUSAN DAVIS Arctic Fever Expenses 34114 Arctic Fever Expenses 32.01 Check'I'mal: 374,15 BRUCE DeJONG HealthPartners -Group Training 2520 GFOA -Early Registration 380.00 Check Total: 40t� 20 GREGORY FASCHING Dependent Care Reimbursement 1,005.00 Check Total: 1,005.00 FIRST AMERICAN TITLE INS. CO. NAIL COM Check Sequence: 2 01/27/2014 601 -00- 4396 -0000 01/27/2014 601 -00- 4398 -0000 Check Sequence:3 01/27/2014 406 -00 -4620 -0001 Check Sequence:4 01/27/2014 101 -19- 4400 -0000 01/27/2014 101 -32- 4400 -0000 Check Sequence:5 01/27/2014 101 -53 -4441 -0000 01/27/2014 101 -53- 4442 -0000 Check Sequence:6 01/27/2014 101 -15- 4331 -0000 01/27/2014 101 -15- 4331 -0000 Check Sequence:7 01/27/2014 101 -00 - 2179 -0000 Check Sequence:8 City of Shorewood Fund Dept General Mun Bldg Water Water Trails General Mun Bldg General Street General Parks General Parks General Finance General Finance General Unallocated Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed 01/23/2014- 1:36PM Batch: 00005.01.2014 - COUNCIL 012714 City of Shorewood Invoice No Description Amount Payment Date Acet Number Fund Dept 1724-1724106087 Owner's & Encumbrance Report -26020 Valleywood 250.00 01/2712014 404 -00 -4620 -0003 Str Recon Check Total: 25000 Vendor: 206 TWILA GROUT Cheek Sequence:9 01/17/2014 Arctic Fever bxp Reim 48.53 01/2712014101 -53 -4441 -0000 General Recreation Check Total: 48.53 Vendor: 422 JOHN & KATRINA HILYAR Check Sequence: 10 Hilyar -2014 ROW - Smithtown Td -25855 Smithtown Rd 6,400 -00 01/27/2014 406 -00- 4620 -0001 Trails Check Total: 6,400.00 Vendor: 219 HOMEHELP Check Sequence: ll 01092014 Tablecloths 72.00 01/27/2014 201 -00 -4400 -0000 SSC Check Total: 72.00 Vendor: 424 JOEY NOVA'S Check Sequence: 12 01122/14 -MTG School DisnieUCities Meeting- 1/22/14 115.10 01/2712014101 -11 -4331 -0000 General Council Check Total: 115.10 Vendor 259 CLARE T LINK Check Sequence: 13 2014 -02 Park Commission Meeting 01/14/14 18200 01/2712014101 -52 -4400 -0000 General Parks Check Total: 187.00 Vendor: 286 MIDWEST MAILING SYSTEMS INC Check Sequence: 14 73226 Newsletter Postages -Addt7 3180 01/27/2014101 -13- 4208 -0000 General Admin 73226 Newsletter Svc -Feb 413A4 01/2712014101 -13 -4400 -0000 General Admin Feb- 2014Postage Newsletter Postages -Feb 500.00 01/27/2014101 -13 -4208 -0000 General Admin Check Total: 947.24 Vendor: 310 MUNICI -PALS Check Sequence: 15 2014 -Dues Membership Does 25.00 01/27/2014 107. -13 -4433 -0000 General Admin Check Total: 25.00 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 01/23/2014- 1:36PM Batch: 00005.01.2014 - COUNCIL 012714 City of Shorewood Invoice No Description Amount Payment Date Acct Number Fund Dept Vendor: 317 JEREMY NORMAN Check Sequence: 16 01/21/2014 Ajotie Fever Exp Reim 352,69 01/27/2014101 -53 -4441 -0000 General Recreation Check 7btal: 352.69 Vendor: 320 NORTHLAND SECURITIES INC Check Sequence: 17 3549 2007A- EDA -CD Report-2013 741.82 01/27/2014 307 -00- 4720 -0000 2007A 3549 200713- EDA-CD Report-2013 741.59 01/27/2014 308 -00- 4720 -0000 2007B 3549 2007C- EDA-CD Report-2013 741.59 01/27/2014 309 -00- 4720 -0000 2007C 3550 2008 - EDA -CD Report-2013 435.00 01/27/2014 310 -00- 4720 -0000 City Hall Check Total: 2,660.00 Vendor: 322 OFFICE DEPOT Check Sequence: 18 690858907001 Office Supplies 47.07 01/27/2014101 -13- 4200 -0000 General Admin 690866556001 Folder, boxes for storage, & paper copy 82.22 01/27/2014 101 -13- 4200 -0000 General Armin Check Total: 129.29 Vendor 325 ON SITE SANITATION INC Check Sequence: 19 A- 526047 Badger Park 53.44 01/27/2014 101 -52 -4410 -0000 General Parks A- 526048 Cathcart Park 53.44 01/27/2014101 -52 -4410 -0000 General Parks A- 526049 Freeman Park 160.32 01/27/2014101 -52 -4410 -0000 General Parks A- 526050 Silverwood Park 53.44 01/27/2014 101 -52 -4410 -0000 General Parks A- 526051 South Shore Skate 53.44 01/27/2014 101 -52- 4410 -0000 General Parks A- 526052 Christmas Lk Boat Access 235.13 01/27/2014101 -52 -4410 -0000 General Parks Check Total: 609.21 Vendor: 365 STAR TRIBUNE Check Sequence: 20 8647709 -2014 2014 Newsletters 286.00 01/27/2014 101 -19- 4245 -0000 General Man Bldg Check Total: 286.00 Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 21 4397 Monthly Bacteria Svc 100.00 01/27/2014601 -00 -4400 -0000 Water Check Total 100.00 Accounts Payable Computer Cbeek Proof List by Vendor User: maguyen Printed: 01/23/2014- 1:36PM Batch: 00005.01.2014 -COUNCIL 012714 City of Shorewood Invoice No Description Amount Payment Date Acet Number Fund Dept Vendor: 423 U.S. BANK HOME MORTGAGE Cheek Sequence: 22 Hilyar -2014 ROW - Smithtown Trail -25855 Smithtown Rd- Hilyai 4,000.00 01/27/2014 406 -00- 4620 -0001 Trails Check Total: 4,000,00 Vendor: 421 VERIZON WIRELESS Cheek Sequence: 23 9718257643 Brad's Cell-Svc 12/13 - 01/12/14 56.42 01127/2014 101 -18- 4321 -0000 General Planning Check Total: 56.42 Vendor: 415 WARNER CONNECT Check Sequence: 24 14320 Comp Maint- PebSvc 2,553.40 01/27/2014101 -19- 4221 -0000 General MunBldg Check Total: 2,553.40 Vendor: 411 XCEL ENERGY Check Sequence: 25 Stmt#397246130 5655 Merry Ln- Svc12 /08- 01/09/14 0.94 01/27/2014 101 -52- 4380 -0000 General Parks Check Total: 0.94 'Dotal for Check Run: 30,918.09 Total of Number of Checks: 25 #6A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title/Subject: Hennepin County Commissioner Jan Call ison Report on Activities Meeting Date: January 27, 2014 Prepared by: Jean Panchyshyn, City Clerk Background: Hennepin County Commission Jan Callison will be present this evening to report on recent activities. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, JANUARY 14, 2014 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. Chair Quinlan; Commissioners Mangold, Dietz, and Savaell; Director Nielsen; TN-, la GroutT� Review Agenda Hartmann moved to approve the carried 7 -0. APPROVAL OF MINUTES A. Park Commission Meeting Comnussioner Kjolhaug Sawtell seconded the nn( There the master plan i Quinlan asked Commssion had #�a _57_5_5 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. olhaug, Hartmann, icon Hotvet; Planning seconded the motion. Motion 10, 2013 meeting as written. work program provided by staff. A suggested topic was outlining Estimated items and time frames were noted in the CIP provided. errors or omissions in the work plan compared to the CIP the Quinlan noted the community garden fencing has been completed and should be removed. It was noted 2013 items are also on the list. Quinlan noted 2014 is Badger Park for the most part. Quinlan noted Gideon Glen was pushed out to 2014 for signage and the parking lot. Nielsen noted they are together at this point. He noted the Council did not want to put the signage up until the parking lot has been approved by the Watershed District. Kjolhaug asked what the 2014 work program involves. Nielsen stated various topics have been identified for the Commssion meetings. He asked the Commssion to add/subtract, identify priorities, PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 2014 PAGE 2 OF 5 etc. He noted the master plan for Freeman Park showed a ball field removal, and no one is interested in losing one. He stated the master plans for the parks should reflect more of what is planned for the parks. Dietz asked when the master plans can be distributed. He suggested they be distributed so the Comnussion has more time to review prior to a meeting. Nielsen agreed. In response to a question from Dietz, Nielsen discussed the need for landscape components for the parks. He stated this includes City Hall. He stated there needs to be a manual which outlines what is expected at the parks in the way of landscaping and maintenance. Edmondson suggested the company used for landscaping be invited, to meet with the Park Comnussion. Mangold noted it is his company that is doing the landscaping. Quinlan noted it would be good to have this as an agenda item. He suggested a boilerplate manual be used. Nielsen stated this is scheduled for the April meeting. Dietz suggested it would be a good idea to look at the Darks before any firm decision has been made on the manual. Nielsen agr begin sooner so the manual is in place before the growing seas are very full, but it could be added to the February agenda. having a goal of how things will work. Hartmann asked if there is any way to get the City tc now. Nielsen stated that information would be pt details of how things are being done. He suggested Nielsen discussed the, importance to keep the con concerned about the park being delayed again and program spread throughout the year and not delaye to 2013. If Badger isn't going to happen as schedt done. l the discussion noted the next two meetings discussed the importance of the Public Works department is doing 4haug stated we are also light in the a good topic for the March meeting. ution going on Badger Park. Mangold was n He stated he would like to see the work everything is done the end of the year similar we will need to look at what else needs to be Kjolhaug asked for an update of the 20 13, projects and whether they were completed. Nielsen updated the Comnussi6n on project progress. Kjolhaug asked if the rustic trail box culvert at Badger has been rolled into the comprehensive project. Nielsen noted it has but could be done independently if desired. Edmondson asked if the play field would be completed in time for the leagues at Badger. He urged staff to keep them informed of the status so they can make plans. Nielsen stated the leagues were told they would be out of service for one season. He stated they are aware they will lose field time. Kjolhaug noted other parks' master plans have been included throughout the year for discussion. Nielsen stated the intent is to discuss Cathcart in July which will carry over into August. The discussion could be completed in one meeting. He stated it would be expected that any suggested changes would be brought back to the next month's meeting. Kjolhaug suggested two parks be discussed at a meeting in order to use time efficiently. Nielsen noted there was thought given to always have an overlap of discussion of two parks per month. PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 2014 PAGE 3 OF 5 Dietz asked if there are any obvious questions identified for any of the parks' master plans. Nielsen stated it is unknown. In advance of each meeting, staff will identify any issues of which they are aware. He noted some plans may be just fine. Dietz asked what our role is for Badger now that the City Council has "taken over". Quinlan stated he sees the Commission's role as the same to make recommendations. Dietz stated he understood the Council preferred Plan A and some preferred Plan B and will work on a decision at their work session. Nielsen stated his understanding they are leaning toward the Park Comnssion's recommendation. What they have not decided on is the budgeting concern. Financing i their decision. Once they have decided on the concept, WSB will go back and do the preliminary plan. ` That plan will be brought back to the Park Commission for their review. Hotvet concurred. Nielsen suggested the Park Commission meet jointly with the City Council in March. Commissioners and staff discussed the preliminary numbers for the Badger Park plans. Mangold stated once those numbers are provided, it will be the Commission's role to see if we can work with those numbers and make a recommendation to the Council. Kjolhaug stated" as it stands now, our official recommendation is what is on the CIP. Commissioners discussed decisions which can be made while they wait for a final decision on the design. Kjolhaug discussed the importance of keeping alternative sources of funding at the forefront. Nielsen stated staff is looking at sources right now. He stated they are also talking to the Watershed District as an additional funding source. Kjolhaug stated he would like to get; ,started on the Freeman and hockey rink discussion as early as possible, February for example. Quinlan asked if the information is available to begin discussion on Freeman. Nielsen stated there are options that need to be looked at such as what would need to be done to the parking lot should a portable rink'be utilized. We would need to find out what would need to be done, could Public Works dog the work, etc. He stated it could be moved up but he was concerned about loading up, the February meeting. Kjolhaug suggested the discussion could begin in February and be carried to the March meeting. He believed it would be useful to hear from the user groups. He stated somehow we need to reach out whether it is having them at a meeting or get their written input on, what they want to see. In response to a question from Hotvet, Quinlan stated smaller maintenance items do not show up on the work program. Nielsen stated parking lot striping generally shows up in the Public Works work program. He noted last year was a bad year as Public Works was very short staffed. Mangold asked about the status of the roofing and whether it should be a CIP item for us. Nielsen stated he will get a response. Mangold stated it is important for the Commission to know the schedule for what is going on at the parks. Quinlan suggested considering more standards be developed. Nielsen stated he would get the Public Works work schedule for the Commission. He stated there has been discussion about having one Public Works employee responsible for park landscaping. PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 2014 PAGE 4 OF 5 Dietz asked if the dog park discussion will be on the work plan. Nielsen stated it would be discussed in February with the skate park. Dietz stated the dog park decision is dependent on the master plan for the skate park. Quinlan stated that is the discussion for February. Mangold stated he would like to see the lighting schedules be a discussion item. Nielsen stated the lighting is based on what has been signed up for. There has been discussion about some remote control system so they can be turned on/off for an unscheduled use. Mangold believed the Commission should discuss how and when the fields will be lit. Nielsen stated there has also been discussion about requiring a deposit for users. Mangold also suggested the rink lighting be discussed. _5. SUMMER EVENTS Comnussioners discussed the list provided of summer there are any major changes planned. Grout noted noted it was very helpful to have the number of at popularity of some of the programs. Edmondson asked if the Comnssion could suggest the Comnussioners reviewed the list and attendance I Hartmann noted there is an education person on st, Nielsen suggested checking for programmers at Miu Comnussioners reviewed costs. Quinlan noted ther be absorbed or if registration fees should be increas Music in the Park in Excelsior. Quinlan stated he Shorewood. Hartmann noted Excelsior wants to 2013. Edmondson discussed his concern about, Sh a topic for the next one signed up fo added to the list. 3. Quinlan asked if As' yoga. Quinlan irouit discussed the Grout will provide a list. They also suggested additional programs. Watershed! District who could be utilized. was a deficit of about $850. He asked if it should 1. Grout noted there was a donation of $1000 to vas disappointed with the lack of recognition for dd another band but they didn't make money in ,ewood's involvement. Quinlan suggested this be Mangold suggested we move forward with this list as is. The Commssion concurred. Nielsen asked if any details were provided on accounting of the Excelsior music event. Hartmann stated she would like to know haw many people showed up. Quinlan wondered how many Shorewood residents attended the event. Kjolhaug asked if the costs would remain the same in 2014. Grout indicated they would. Edmondson suggested trends be provided which would show whether there was an increase in attendance or a decrease. Comnussioners discussed attendance numbers for the movie and the hoedown. Comnussioners discussed the kayaking and standup paddle boarding which is staffed by Three Rivers Park District, story time at Manor Park, Kid Power, events at Freeman Park which are typically for younger kids, and geocaching. Comnussioners discussed programnung for seniors. Grout noted pickle ball is offered at Badger Park. PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 2014 PAGE 5 OF 5 Commssioners discussed the success of the Step to it Challenge. 6. NEW BUSINESS Quinlan noted his term is up in February, and he has decided not to renew his term on the Park Commission. He stated this Neill be his last meeting. Commissioners thanked him for his years of service. Commissioners discussed the snow sculptures at Badger Park. Edmondson stated this year's snow is not in the best condition. Mangold stated the access needs to be barricaded to prevent; vehicle traffic. 7. STAFF AND LIAISON REPORTS /UPDATES A. City Council B. Staff In response to a question from Kjolhaug, Nielsen updated t He noted it took some time to get the light back, and the Nvo Mangold asked if rink attendants are providing the attendance stated she Nvould provide those numbers. 8. ADJOURN Edmondson moved, Kjolhaug seconded, to adj 8:50 p.m. Motion carried. RESPECTFULLY fission on the Cathcart warring house. Ise is Men now. at the Nvarming houses. Grout Meeting of January 14, 2014 at #7B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title / Subject: Proposal for Professional Engineering Services — Galpin Lake Road Trail Project Meeting Date: 27 January 2014 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: WSB Proposal, Dated 23 January 2014 Policy Consideration: Should the City authorize WSB & Associates to begin work on the final design, right -of -way acquisition and bidding documents for the Galpin Lake Road Trail Project scheduled to start in 2014? Background: We have received a proposal for professional engineering services for the Galpin Lake Road Trail Project. Instead of a separate proposal for right -of -way acquisition, that service is included in the engineering proposal. Paul Hornby will be present to answer question regarding the proposal. Financial or Budget Considerations: The estimated cost of final design, R.O.W. and bidding is $124,368, with construction services estimated at $116,507. This includes the work in MNDOT R.O.W. and the wetland mitigation that will be required on the south end of the project. Options: Approve the proposal; reject the proposal; or modify the scope of work and re- estimate. Recommendation / Action Requested: Approval of the proposal will allow work to begin on the next phase of the project. Next Steps and Timelines: Work will begin on final design and right -of -way acquisition. Connection to Vision / Mission: Healthy environment and attractive amenities Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 V January 23, 2014 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 5 533 1 Re: Proposal for Final Design, Bidding, Right of Way, and Constriction Services Galpin Lake Road Trail Improvements, City Project 13 -06 City of Shorewood, MN WSB Project No. 01459 -81 Dear Mayor and Council Members: WSB & Associates, Inc. is pleased to provide you with our proposal for the final design, bidding, and constriction services for the Galpin Lake Road Trail Improvements. The proposed improvements include the constriction of a trail along the east side of Galpin Lake Road from the City boundary with Chanhassen to TH 7, and east along the south side of TH 7 to the existing City of Excelsior trail crossing TH 7 at CSAH 19. Project Understanding The Galpin Lake Road Trail Improvement Project was initiated by the City Council at their July 8, 2013, meeting. The project feasibility report was presented to the City on September 23, 2013, and accepted by the Council. The project is proposed to: • Provide an off - street access route for pedestrians between the City of Shorewood's boundary with the City of Chanhassen to the existing trail crossing at TH 7 and CSAH 19 • Improve pedestrian and vehicle safety • Provide storm drainage system along the east side of Galpin Lake Road • Review existing drainage issues and improve if feasible • Improve water quality of storm water runoff in the area The feasibility report provided an opinion of project costs that incorporated 2013 constriction costs with 10% contingency and estimated indirect costs at 24% of the constriction opinion of cost. The Feasibility Report opinion of project costs is $855,500 for the 6- foot -wide trail option preferred by the Council. St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com h \0ll?98101finm \Cot �t�Finzl De.�� C �huctioii�LTR PROP -Ol ;11- Gilpin Lale Rozd Tail F' �IDCi�iCon t_doc Honorable Mayor and City Council January 23, 2014 Page 2 Due to the variability in costs of acquiring easements, the report emphasized the project costs did not include easement acquisition. However, the report did include retaining walls in several locations to try to avoid acquisition of permanent easements. The report indicated the project will be funded with City infrastructure fiends, potential grants, or State Aid funds, without assessments to the adjacent properties. Proposed Services ■ Project management and coordination/meetings with City staff and the City Council. ■ Coordinate geotechnical review and evaluation (soil borings and report) under separate contract with the City. ■ Coordinate design and constriction of the proposed project with private utility companies located in the improvement corridor. This coordination will include providing design drawings to any affected utility companies and hosting an on -site utility relocation meeting to determine what utilities, if any, will require relocation. ■ Design and drafting of trail improvements with plans generally consisting of title sheet, general layout, statement of estimated quantities and tabulations, typical sections and pavement details, miscellaneous details, alignment plans and tabulations, removals, constriction plan and profiles, drainage plans, storm water pollution prevention plan, and cross sections. Plans will be prepared to MnDOT State Aid standards to allow the City to use MSA funding if desired. ■ WSB will prepare and submit agency permits identified in the project feasibility report. ■ Preparation of estimated quantities and detailed engineer's opinion of probable constriction cost as it relates to the work outlined in our scope of services. ■ Perform delineation of wetlands in the project constriction limits and prepare a report for delineation approval of the MCWD TER The delineation will be performed with GPS coordinates for plan preparation purposes. ■ Preparation of a wetland impact and replacement plan for watershed permitting. ■ Prepare project specifications, contracts, and bidding forms. Specifications will be in accordance with the City of Shorewood standards and MnDOT standard specifications. ■ Coordinate project advertisement. WSB will distribute plans and specifications to the contractors, as well as any required addenda. We will also attend the bid opening at City Hall and prepare a tabulation of bids and bid results letter for City Council consideration of award. ■ WSB will provide constriction administration, observation and survey services including project management (weekly constriction meetings, utility coordination, contractor h \011?98101finm \Cot �t�Finzl De.�� C �huctioii�LTR PROP -Ol ;11- Gilpin Lale Rozd Tail F' �IDCi�iCon t_doc Honorable Mayor and City Council January 23, 2014 Page 3 coordination, project close -out), constriction survey staking, constriction observation, record drawings, permit monitoring and compliance review. WSB will provide Right -of -Way /Easement acquisition services as follows: o WSB's Right -of -Way group will provide right of way acquisition services including: • Negotiator's log and parcel file • Early Notification letter • Site visit with owners and appraiser • Field Title Investigation and Report ■ Offer to Purchase • Negotiation • Settlement, if appropriate • Payment request • This task also includes coordination with the City Attorney, who will provide the easement documents and other required legal documents and lender consents. WSB can draft these if the City attorney provides a template and reviews the final version. o WSB's Survey group will provide assistance: • Base map — spotting of title work provided by the City Attorney • Metes and bounds legal descriptions • Parcel sketches ■ Staking of easements, once, for appraiser viewing o Appraisal & Appraisal Review Coordination Services: ■ WSB will assist the City in securing an appropriately qualified appraiser and a review appraiser to contract with the City. Appraisal fees are not included in this proposal. o Right -of -Way Services Assumptions: • The City Attorney will provide legal documents such as easements, consents, disclaimers, certificates, etc., as required. • The City will provide review of permits request and issue permits, as appropriate. • The City will determine the type of title research that meets their needs and obtain title research, title commitments and insurance as the City determines it is needed. • The City or City Attorney will record the documents, or this can be provided by WSB for a nominal additional fee. • The City Attorney will provide all eminent domain tasks, if needed. WSB's assistance would be limited to providing all data, summaries, correspondence and input related to why agreement could not be reached with the landowner(s). • The City will provide tax forms (1099's), as required. • The City will draft resolutions as needed and present to council. h \011?98101finm \Cot �t�Finzl De.�� C �huctioii�LTR PROP -Ol ;11- Gilpin Lale Rozd Tail F' �IDCi�iCon t_doc Honorable Mayor and City Council January 23, 2014 Page 4 Preparation of grant applications is not included in the project scope; however, WSB staff can assist City staff or provide this service to the City if desired. We are proposing to complete the work detailed above on a cost - reimbursable basis in accordance with our current fee schedule. Agency permit fees are a reimbursable expense and not included in this fee estimate. Estimated fees for Final Design, Right of Way, and Bidding Services Fees are in the amount of $124,368 and estimated fees for Construction Services are in the amount of $116,507. Thank you for this opportunity to provide professional consulting services to the City of Shorewood. If this proposal is acceptable, please execute the signature block below and return as our authorization to proceed. Please do not hesitate to contact me at 651- 286 -8453 if you have any questions. Thank you. Sincerely, W,VB & Associates, Inc. Paul Horn y Senior Project Manager PROPOSAL FOR: Final Design/Bidding Services, Right of Way Services, and Construction Services — Galpin Lake Road Trail Improvements, City Project 13 -06. ACCEPTED BY: City of Shorewood, MN Name Title Date h \O11?98101finm \Cot �t�Finzl De.�� C �huctioii�LTR PROP -01 ;11- Gilpin Lale Rozd Tail F' �IDCi�iCon t_doc #8A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Minnewashta Elementary School — C.U.P. to Expand Meeting Date: 27 January 2014 Prepared by: Brad Nielsen Reviewed by: Patti Nelgesen Attachments: Planning Director's Memorandum City Engineer's Stormwater Review Draft Resolution Policy Consideration: Should the City grant a conditional use permit for the Minnetonka School District to expand the Minnewashta Elementary school to accommodate all -day kindergarten mandated by the state? Background: The School District has requested a conditional use permit to construct two additional classrooms and a music room at the rear of the existing building (see attached Planner's memorandum for detailed background). The Planning Commission voted unanimously to recommend approval of the C.U.P. Financial or Budget Considerations: The applicant's application fee covers staff review of the request. Building permit fees will cover the plan review and inspections. Options: Approve the C.U.P.; deny the C.U.P.; or modify the C.U.P. Recommendation / Action Requested: Staff agrees with the Planning Commission and recommends approval of the C.U.P., subject to the recommendations of the City Engineer with respect to drainage issues. Next Steps and Timelines: The School District's contractors intend to begin construction before the end of this school year in order to have the new classrooms and music room available when school starts in the fall. Connection to Vision / Mission: Quality public services Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 Phone: (952) 960 -7900 • FAX: (952) 474 -0128 • Email: planning @ci.shorewood.mn.us PLANNING AND PROTECTIVE INSPECTIONS MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 4 January 2014 (rev) RE: Minnewashta Elementary School — C.U.P. for Classroom Addition FILE NO. 405(13.14) BACKGROUND On behalf of Minnetonka School District 276, Paul Bourgeois, Executive Director of Finance & Operations, has applied for a conditional use permit to constrict an addition on the Minnewashta Elementary School, located at 26350 Smithtown Road (see Site Location map — Exhibit A, attached). The District proposes to add two classrooms and a music room at the rear of their existing building (see Exhibits B through E). Mr. Bourgeois provides a description of the project in Exhibit F, attached. As explained in his narrative, the addition is not intended to increase the capacity of the school, but rather to accommodate a state mandate requiring schools to provide for all-day kindergarten. The school property is located in the R -IA, Single - Family Residential zoning district and contains 18.2 acres of land. As shown on Exhibit B, the building occupies the easterly portion of the site, with visitor parking in front adjacent to the street. The main parking lot and bus loading area are also located near the street, occupying the westerly half of the front of the site. A wetland is located to the north of the parking lot and west of the City's water tower. Roughly the northerly half of the property is occupied by playfleld areas and drainage facilities (far north end of the site). The proposed one -story addition amounts to approximately 4600 square feet of floor area. Much of the space is being placed over existing hardcover at the rear of the building. The net amount of additional hardcover is approximately 950 square feet. It is worth noting that in 2008 the District Application Received: 12 3'13 60 Days: 2 1 14 Application Determined Complete: 12 13 !13 120 Days: 4 2 !14 Memorandum Re: Minnewashta Elementary School C.U.P. 4 January 2014 completed a two -phase expansion of the school, the second phase of which included a substantial addition to the parking lot for the school. ANALYSIS/RECOMMENDATION Schools are allowed in residential zoning districts by conditional use permit, pursuant to the conditions set forth in Section 120 1. 10 Subd. 4.b. of the Zoning Code. Two of the most significant issues associated with the site, parking and drainage, were addressed in the 2008 expansion project. Following is how this request complies with the Code: 1. The existing building, as well as the new addition, comply with R- I A setback requirements (including the double side yard requirement). 2. Screening and landscaping were adequately addressed in the previous project. Parking on the site was vastly improved with the 2008 project. As explained by the applicant, the current addition does not increase capacity of the school. Consequently, no additional parking is required at this time. 4. Student bus loading was addressed in the 2008 project. As mentioned in the preceding section, the addition is located where existing hardcover is currently in place. The net increase in hardcover is proposed to be handled by an expansion of the existing ponding area, located in the north end of the site. Although the City Engineer has requested additional information relative to drainage, there is adequate room to enlarge the pond as necessary. It is recommended that the conditional use permit be granted subject to the City Engineer's review and recommendation. Cc: Bill Joynes Paul Hornby Larry Brown Paul Bourgeois Dave Maroney -2- ( U) M cu F �a fi d RE cr r° IN Pro w m LJ moll mom o® it N 0 305 610 1,220 Feet ams u 1 o.mlm cnl n � 12 u q 4r r >� IT I ARBOR CREEK N 111' \ \�w I Tel r 12 1 a t IIllrr /�� If( rl�' S al �✓ H I" I IIII g 1 llll \1 \11111 \ X \\ e II e �vy IlJyl r °j I err 11I 1 jll I� 1 \/ \� b l)jll) Y\II 1 11 !r1'11ndl \$ l( I — ~� I � i II f I ��. o• .�= i�I �Illlll7\ l's 1 \ \�(t��tt�� III �• I 1 � �� / >: is � al �I p I I �� I X11 S,,I t � 111 `)• _ � P•� \ \\g ,\ E\ I1A�11 �I� \� Gig �1 `jll N /I'E M61... MARSH POINTS I u 8( m I MARSH • - ' POINTE $ ff p i " I LEGAL DESCRIPTION GENERAL NOTES NnN 1 l I U I U N W 1 1 PROPERTY AREA B; x e � es r / OA] o.) / Aar.a) eode o m I leai Ye 1 p 1 U "n A t l l t A I t Nn 1 (N U 1 Ill ao e ] a se A I I r T1 } f 1 I n U 1 IA N =1 U tl 1p Pel IA UAM1e. RENCHMARES aof RvI HN IIM (.. )n. nR ?. 1F'M.HeH9 YA HN ALL e Nn ( ) I 1 Ineaal NHr 1 pu.ne 'l I a 1 1 rcp n 1,54- a l lox r an w t Ili ra aU V U 2N r 1ne a tl. Ere e h i ! X1 1 1 I r I� M,bN L te m a ah e b nnmg :k t , � ry �I \\e E �w' \ 13 iii Il _\ \ \\ t\ • ` I I I� Rh r 1 \111 a \ \ 1 1 le� .I��'• P III 1 `a O, G \ it 1 \ $ 1 $\ �I 1 q y I III 1 � I PI I 111$a� III, ✓ .,, 0 � "al \ 5d111!llil ul)lllltl l L i Ex.ep 't y mW by b.nw W u 1 lee Jiy e, Ma 1 �n l i . wN rl a al a Ir eoio:d aura eVRmw�i enn nna It 16 .,.or. CERTWICATION Ip =�. nnul rl a,p E tlmn: the i n 8 r al i.m w .m +n.l .n, " ep Ixawaa le,`e u. Ine I . u mama. r I a < I.Nr b n« „_ .wln w. u,.aor dli�l uo raal: _ «°mi .�ana rle in. p.� ns oolw n/ze /* legd a.e=apikn pmaaN 6y Nann.pin twmY Prep.Hy Tox ReeaMea bI.NM .-0 14 4— GRAPHIC SCALE oG o-Go IIl "1z"WIT 1,1"In� 0 Q JUrao�cr ooe Exhibit B Imo o �1 vlb ImQ Will 11 .old fjI$ L� I . LEI' �la. °a° a ? € �I G; :°� o i m I U) �� I° tt p Z I �. .tl (n i i 0 I I I fa °I Q I � r J to #1 G- °o O 0 Ile, I z > N N x L e� a W O Ch o Lu 1 ,;I Q�� V 8 o LU oG o-Go IIl "1z"WIT 1,1"In� 0 Q JUrao�cr ooe Exhibit B KEYED NOTES• Ali I' i� �:�� r'I �f l� �' +�� \ \llij /1 ` i � ❑ a ❑oww� ❑ x P .> "_ III Ik iln i n° ❑ w c rc.M SSei. t - kl I I +r c GLNLNAL GRACING NOTES wd r lia,Il illllll! {II dl 1 1I H fir' JL dl li f g ©NS' I _I111I } J, I r R „, m a, uL'N r�o f "1i „� u.I tllll�llli d L. }, I j3a u1 I I xgbc t IIII o l 1y�I 1��111 iI'L p I } }IiIiVV G1� 11��1 IE : nl .e., RI — h ! LAT m o U r I�r l I i^ l i Njk o U IllIfj � 1 �, l Ijllj�ll � N 6r< as, 17 11 _ .1,a/, �II �, .. 111 - -Y o f o 111 i` IIII 111, R 1 ,o. w, o o G) v 11 I ,., I or, i7.., �� I �dT Zc> �+ r � G iz -Y O GENERA FROSION ONTRO NOT 'G T GRACING, DRAINAGE, UTILITY AND EROSION CONTROL PLAN NE RUILDIN6 ADDITION _ .: +p1 1Iq �- ra L _ Sl a g z _c Lo mz row 8a i I sT per., , <c — hS.ss 1, `.I p o _ � L , L�nq 1, ,.., N 1 1� t.1..-- .I:,.,l;, 3nf UP.T r-.,: _• ' 1 III i; �I; I i P . <`` r •i - I I I! 0 E© A�j��l j rl �rv,r t I I ,n -H, ill jj MIMI. 1'111 { � ly 6T. f I I s. , , .it S+ {� : hIU -- iH I f ERAL uTRIir NOTES T-H I} \r f In - Lc;:c� ns''p l I ;' � ,t 1, 1/ + 1 � •'I � I /+.�J f rii I 211 II I., -L� CmSU81AIML 1 r I �. r�� t 1 (` oecomeer am, 361s T�.i"'� • R000 —T11- �> I V o.o'iw'ch I I ; I C j�3L1 I5' a au mmmwnw,n °xuew a s GRACING, DRAINAGE, Rt Fi tAl .I rj, (:f N..�'r C mcvoc JII �' �l_ 11 I` ) i 1 L. I I CNTROA DCROWN NkTi p GRADING, DRAINAGE, UTILITY AND EROSION CONTROL PLAN COURTYARD ALTERATIONS 3 GRACING, DRAINAGE, UTILITY AND EROSION CONTROL PLAN OVERALL Exhibit C C1.0 1Rii1 RA I 40' PLAN P4.II:i'1;1, / ! sa 200 Idwl rz NI! 55d � ENT ENTRANCE ENLARGEMENT NE BUILDING ADDITION C1,0 sctaE: f ^= Id' �W; zv...u,ri: D., ld ll�'�tl'I f + ! j1I77� - I - _ L _ .I ❑. ___ __ w® cglx�iTUlrs KEYED NOTES• Ali I' i� �:�� r'I �f l� �' +�� \ \llij /1 ` i � ❑ a ❑oww� ❑ x P .> "_ III Ik iln i n° ❑ w c rc.M SSei. t - kl I I +r c GLNLNAL GRACING NOTES wd r lia,Il illllll! {II dl 1 1I H fir' JL dl li f g ©NS' I _I111I } J, I r R „, m a, uL'N r�o f "1i „� u.I tllll�llli d L. }, I j3a u1 I I xgbc t IIII o l 1y�I 1��111 iI'L p I } }IiIiVV G1� 11��1 IE : nl .e., RI — h ! LAT m o U r I�r l I i^ l i Njk o U IllIfj � 1 �, l Ijllj�ll � N 6r< as, 17 11 _ .1,a/, �II �, .. 111 - -Y o f o 111 i` IIII 111, R 1 ,o. w, o o G) v 11 I ,., I or, i7.., �� I �dT Zc> �+ r � G iz -Y O GENERA FROSION ONTRO NOT 'G T GRACING, DRAINAGE, UTILITY AND EROSION CONTROL PLAN NE RUILDIN6 ADDITION _ .: +p1 1Iq �- ra L _ Sl a g z _c Lo mz row 8a i I sT per., , <c — hS.ss 1, `.I p o _ � L , L�nq 1, ,.., N 1 1� t.1..-- .I:,.,l;, 3nf UP.T r-.,: _• ' 1 III i; �I; I i P . <`` r •i - I I I! 0 E© A�j��l j rl �rv,r t I I ,n -H, ill jj MIMI. 1'111 { � ly 6T. f I I s. , , .it S+ {� : hIU -- iH I f ERAL uTRIir NOTES T-H I} \r f In - Lc;:c� ns''p l I ;' � ,t 1, 1/ + 1 � •'I � I /+.�J f rii I 211 II I., -L� CmSU81AIML 1 r I �. r�� t 1 (` oecomeer am, 361s T�.i"'� • R000 —T11- �> I V o.o'iw'ch I I ; I C j�3L1 I5' a au mmmwnw,n °xuew a s GRACING, DRAINAGE, Rt Fi tAl .I rj, (:f N..�'r C mcvoc JII �' �l_ 11 I` ) i 1 L. I I CNTROA DCROWN NkTi p GRADING, DRAINAGE, UTILITY AND EROSION CONTROL PLAN COURTYARD ALTERATIONS 3 GRACING, DRAINAGE, UTILITY AND EROSION CONTROL PLAN OVERALL Exhibit C C1.0 1Rii1 RA I 40' PLAN P4.II:i'1;1, ,a f - - SITE IAYOUi GEN AL NO fS SITE cAICUAnONS MIS6 a. tL \ 1 ! -_° I \ate •' � / �., i �a s s� u r esa: �i si39 1 SUMP 5Isa s /Nw) —' o llllllll /// i jl MWaM I IJ I � . � �_ y�\ / � SIiF IAYOIIi KFY NOTES i � i / I ✓..`� � 2 ✓ Y'B `�`d�C`\ I I I i / i A I RIM =9GG 93�\ i1'1 Bl11FDINC NVrRDANG ' / u.cT �J ` l�� 1 1/ 9` W I sump 95e.G O / /!fl` P -- Al Illflle 0 _ — j �n o a s l �1 I3R5G 1 F RIh1 E96Y96 100 FFE 973.39 O H /�� \ \ I / ✓��\ ...,$111'1 U fig/ II ✓ _ 7 SITE LAYOUT PLAN NORTH BLDG ADDITION Q III �� JPII° I II I g 'u `p © r IIII� i / llll 11 € a 1) d MI: 7" - as O rt t i� hI I! l a 6? auM a f� r �tlill� iii�I1 I I / ` 7 o� " i 1i I r- N r w o "� II - III I I 0(D 0 4 I s sx.�,voEO LLl :7 O c 0.� L \..I III II�_ 11111 I 4 C C� G O 1 1 l l \ K1= _ I =a ¢ v ° t�� S 11 1, I �I J L '''V • ��. �'� .4 _41) _1 Rx — Exhibit D C31� NORTH o gSSITE AREA PLAN - -L IJL s FTB CTD M , MN 65521 R — W �` , Y YULC fl0041 w "9 �_ e» •i , � EIEVAipn � p� \/��Q \�/ `l tl �•+ ��l�l � I CU55PwN � � mi <ma.. TP o„ ,e- >A <j.Ci � � 1� p �� i x•\ ,ere, - - �I I � _ - 4 4 Ax7\ ' } yfj4 "Moll ti a.9f d�'dm6 Ej V I cussxwu Gy /f o r * " —_ —_ t C o I,r fi[14rff1! t - r �oyCA1P ,/ TB t coo fGr{pN vIDv tt 1, j k; pp 1ri'y4! cxmru NoTU u a e it R=MM �x erg /`� @sr.o•iee yrr.s,a U y� Div , a it �:� renal r ••l. crsES � I V ir-T n g'rr a I� itt ;uanrria� Exhibit E - - - -- Original Message---- - From: Bourgeois, Paul [Paul. Bourgeois @minnetonka.k12.mn.us] Received: Saturday, 04 Jan 2014, 10:23am To: Planning [Plan ning @ci.shorewood.mn.us] CC: 'Dave Maroney' [DMaroney @atsr.com] Subject: Minnewashta Elementary School Narrative On Proposed Additions Brad, sorry for not getting you a response yesterday - I had a bunch of items on the front burner and then yesterday PM spent a bunch of time working with the Superintendent about our protocols for staff on Monday once the Governor cancelled school for the day. So hopefully the following information will suffice as an overview. Minnetonka Independent School District 276 is requesting permission to construct two elementary school classrooms and a music room at Minnewashta Elementary School, which has a current enrollment of 857 and a capacity of approximately 900 students. The need for the additional classrooms is a result of the 2013 State Legislature provide funding for school districts to provide All Day Kindergarten for all kindergarten students. Currently, the State of Minnesota provides funding for half day kindergarten, and parents then pay for an extended day program if they wish their student to be in school all day. Approximately 70% of parents choose that option for their students. The other 30% of students currently do not participate in extended day programs for various reasons. For some parents, the cost of extended day may be prohibitive. For a select number of parents, they may simply choose to have their child home with them for half of the day. However, starting in fall of 2014, the State of Minnesota will provide funding for All Day Kindergarten for all kindergarten students. The School Board of Minnetonka Independent School District 276 has determined it is in the best interest of all students for them to all be able to participate in All Day Kindergarten. In order to do so, however, there is the need to provide incremental additional classrooms at several elementary school buildings to accommodate the increase in all -day sections of kindergarten that will result. At Minnewashta Elementary School, it is necessary to provide two additional classrooms to provide All Day Kindergarten for all students. Currently, Minnewashta has 4 sections of half day kindergarten - two in English language and two in Spanish language - that occupy two rooms, with one section in the morning and then another section in the afternoon. In September 2014, it will be necessary to have those 4 sections each have individual rooms for All Day Kindergarten. Two rooms are already in place - the current rooms - but two additional rooms are needed. Consequently, the two additional classrooms will not increase the capacity of the building over the current 900 student capacity. The two rooms will simply allow for all four sections of students to be in the building at the same time instead of two sections being in the building in the morning and two sections being in the building in the evening. The music room is needed to properly serve the elementary band - orchestra - chorus program at Minnewashta Elementary School. Several years ago the School Board started a strategic initiative to increase the opportunities for band, orchestra and chorus at the elementary level. These programs have proven to be very heavily patronized by Minnewashta students. Minnewashta Elementary School currently does not have a purpose -built music room and due to the large participation is in need of a dedicated music room space. Currently a regular classroom space is dedicated to music, but it is proving Exhibit F Applicant's Request Letter of insufficient size to house the large band, orchestra and chorus, and to house the large instruments, which are currently stored in the hallway. The purpose built music room will be large enough to house these programs and the instruments. The current classroom being used as a music room will continue to be used for smaller group instrument lessons, which is a necessary component of a successful music program. For economies of scale, it is logical and efficient to construct the music room along with the two All Day Kindergarten classrooms. The three classrooms will be constructed in a manner to wrap around the gymnasium addition that was constructed in 2009. At this point in time the District has no existing plans for further building additions at Minnewashta Elementary School to increase the capacity of the school above the current 900 students. Hopefully this information is pertinent and useful to the Planning Commission. Thanks! Paul Paul Bourgeois, CPA Executive Director of Finance & Operations Minnetonka Independent School District 276 City of Shorewood Stormwater Management Review CITY ( 1., SHOREWOOD Review Date: January 23, 2014 Reviewer: Jesse Carlson Signature: Project Description: Addition Date Received: December 5, 2013 Site Size (acres): 18.2 Area of Disturbance(acres): 0.42 Existing Impervious (acres): Not provided Proposed Impervious (acres): 0.12 Date Document I Author 12/5/13 Site Plans & Stormwater Management Plan Clark Engineering Note: If a box is checked the criteria is satisfied. A comment is provided for each unchecked box. These comments are specific to the stormwater management requirements of the City of Shorewood. General Site Plan 0 Scale of Survey. Minimum scale 1 " =50'. Maximum size plan sheet 24 "X36" 0 Survey signed by a registered survey with elevations in NGVD -1929 datum for the following locations: 0 Each lot corner. 0 Grade elevation at the foundation and elevation of top of foundation of structures on adjacent lots. 0 Grade elevation at the foundation, elevation of top of foundation and garage floor of proposed new construction. 0 Lowest point of entry (i.e. door sill or top of window well) of proposed and existing construction. 0 Lowest floor of proposed and existing construction. 0 Easements are clear of any encroachments? 0 Proposed stormwater management BMPs meet City standards or design criteria of the Minnesota Stormwater Manual? Comments: 1. Filtration Basin: The proposed planting media for the filtration basin shall meet the specifications of the Minnesota Stormwater Manual for Mix A or Mix Bioretention Mix. 2. Filtration Basin: The filtration basin will receive minimal discharge. It is suggested to modify the grading to direct additional water into the basin. 3. CBMN 101: Modify the invert to allow overflow from the filtration basin to flow into the catch I= 4. NURP Pond: Verify the existing storage capacity has not diminished by greater than 50% due to sediment accumulation. Erosion Control Plan 0 SWPPP notes provided on the plan. 0 Temporary stabilization measures provided. 0 Erosion control blankets provided on all slopes greater than 3:1. 0 Perimeter Control i.e., Silt Fence, Filter Log, etc. 0 Phasing for sites that are >_ 1 acre. 0 CB Inlet Protection 0 Dewatering 0 Sediment control 0 Waste control 0 Concrete washout 0 Rock entrance 0 Street sweeping schedule 0 Permanent restoration plan. 0 SWPPP includes an erosion and sediment control inspection schedule and person responsible for maintenance. Comments: 1. SWPPP: SWPPP not required project less than 1 acre of disturbance. 2. Temporary Stabilization: Provide temporary stabilization measures. 3. It is suggested to stabilize the pond side slopes with erosion control blanket. 4. Measures for waste and control and concrete washout need to be specified. 5. Provide permanent restoration plan. Stormwater Management Plan 0 Delineation map 0 Modeling calculations for existing and proposed conditions 0 2, 10, and 100 - yr 24 - hr storm events 0 Modeled directly connected impervious separate 0 Peak Discharge Rates < Existing 0 Off -site drainage included 0 Wetlands shown on plans and wetland permitting completed 0 Pretreatment 0 Skimmer structures provided on the outlets of all ponds. Soil borings 0 Design Infiltration Rate Determination 0 Seasonal Nigh Water Elevation Comments: 1. Proposed improvements drain to an existing NURP Pond. The drainage area maps need to be reflect the entire drainage area to the pond to determine how the additional impervious surfaces will impact the runoff rates and any changes to the ponds NWL. Currently information is only being arovided for the ar000sed area of disturbance. 2. Wetlands are present on the site. Provide any wetland buffers as required by the Minnehaha Creek Watershed District rules and City Code 1102. No wetland impacts are proposed. 3. Provide information regarding the skimmer structure of the existing pond. All pond need to have skimmer structures. Water Quality 0 Volume control provided as per the Minnehaha Creek Watershed District. 0 Sequencing provided for alternatives where infiltration is infeasible. Required Water Quality Volume: 0.0098 ac -ft Provided Water Quality Volume: 0.0037 ac -ft Comments: MCWD Water Quality Volume: Provide a filtration volume as per the MCWD volume abstraction credit schedule for filtration (Appendix A, MCWD Rules). Uck here to enter text Uck here to enter text Uck here to enter text Freeboard Building Opening: 0 3' above the critical 100 -yr NWL of local basins, wetlands, & infiltration basins 0 3' above EOF of local basins, wetlands, & infiltration basins 0 3' above the 100 -yr flow elevation of a swale or channel at the point where the swale channel is closest to the building Low Floor Elevation: 0 2' above the critical 100 -yr NWL of major basins 0 2' above EOF of major basins 0 For landlocked basins: 2' above the NWLfrom back to back 100 -yr rainfalls or 2' above the NWLfrom the 100 -yr 10 -day snowmelt, whichever is higher. Starting elevation of the basin /waterbody prior to runoff is one of the following: 1) Existing Ordinary Nigh Water level established by the Minnesota Department of Natural Resources 2) Annual water balance calculation approved by the City 3) Local observation well records, as approved by the City 4) Mottled soil Comments: Uck here to enter text Uck here to enter text Uck here to enter text CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR THE EXPANSION OF MINNEWASHTA ELEMENTARY SCHOOL WHEREAS, the Minnetonka Public School District (Applicant) is the owner of real property located at 26350 Smithtown Road in the City of Shorewood, County of Hennepin, State of Minnesota, legally described on Exhibit A, attached; and WHEREAS, the Applicant proposes to expand the existing school building to accommodate state mandates relative to all -day kindergarten within the school district; and WHEREAS, the improvements currently proposed include two additional classrooms and a music room at the rear of the existing building; and WHEREAS, schools are allowed by conditional use permit in residential zoning districts and the Applicant has applied for a conditional use permit to enlarge the school; and WHEREAS, Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 4 January 2014, which memorandum is on file at City Hall; and WHEREAS, Applicant's request was reviewed by the City Engineer, and his recommendations were duly set forth in a letter to the City dated 23 January 2014, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at its regular meeting on 7 January 2014, the minutes of which meeting are on file at City Hall; and WHEREAS, Applicant's request for a conditional use permit was considered by the City Council at its regular meeting on 27 January 2014, at which time the Planner's memorandum, the City Engineer's letter and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. The Subject Property is located in an R -lA single - family residential zoning district. 2. The Subject property contains approximately 21.37 acres of land. 3. The Applicant's plans propose to add two new classrooms and a music room at the rear of the existing building. 4. The Applicant's plans include enlarging the stormwater pond in the northwest corner of the site and a filtration basin immediately north of the building to accommodate runoff from the proposed addition. CONCLUSIONS A. Based upon the foregoing, the City Council hereby grants the Applicant's request for a conditional use permit for a classroom and music room addition subject to the following: Grading, drainage and erosion control shall comply with the recommendations of the City Engineer and the Minnehaha Creels Watershed District. B. That the City Cleric is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of January 2014. ATTEST: Jean Panchyshyn, City Clerk -2- Scott Zerby, Mayor (insert Legal Description — Exhibit A) 9A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Country Club Road Speed Awareness Displays Meeting Date: January 27, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Jean Panchyshyn Attachments Speed Data Excerpt, Memo /Analysis from WSB dated April, 2012 Policy Consideration: None Background: On December 18, 2013, the replacement Speed Awareness Displays were put into service on Country Club Road; one monitoring the southbound traffic and one for the northbound traffic. The units have been collecting data since the installation. Staff was able to query and download the data from each one of the signs. Since the data plots for each sign entails 60 plus pages, staff opted to excerpt a sample of the first two pages of the logs from each sign. These are included as an attachment to depict a sample of the data. The first report is the southbound data, with the second report being the northbound data. This memorandum will discuss the data samplings and the results. As noted in the header of each report, the time period of the data logs were from December 18, 2013 through January 22, 2014. The reports are a bit more cryptic than what they appear. Our hope was that the data collected would account for each car that traveled through the radar stream and record the corresponding speed. That is not the case. This is very evident if one reviews the column depicted as "Vehicle Totals." Our first question to the traffic engineers was the appearance of a steady stream and frequency of cars traveling Country Club Road, especially at late hours! The traffic engineers explained that the signs measure speed. They do not necessarily measure vehicles. To complicate matters, the radar samples the speed every 10 seconds from the time that it detects a vehicle, until that vehicle passes the sign or radar. Thus a single vehicle traveling from the opposite end of Country Club Road may be, and undoubtedly will be, read several times for that one car. Similarly, if several cars are traveling as a platoon, not all of the cars will fall within the sample taken. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 When staff voiced our concern and dissatisfaction with not being able to get true traffic counts, it was pointed out that the purpose of the sign is to monitor speed and provide feedback for behavior modification. It is not meant to count the cars. For that, a road tube or other trigger would need to be incorporated into the design, such as is the case with the trailer mounted units. Per the traffic engineers, none of the permanently mounted signs count traffic. Staff is checking into this to verify that. Having stated that, the information from the report that is of value is the value known as the 85th percentile number. The 85th percentile speed is defined as the speed at or below which 85 percent of the observed free - flowing vehicles are traveling. This is the typical point at which speed limits are determined, within the appropriate increments. For the southbound traffic, the latest 85th percentile of traffic is 33 mph, as compared to the posted speed of 30 mph. If we compare this with the previous traffic study that was performed by WSB and Associates in March, 2012, the 85th percentile equaled 35 mph. Thus, the signs are bringing some awareness and behavior modification. However, these numbers still remain in excess of the posted limit of 30 mph. Similarly, the 85th percentile for the northbound direction is 32 mph, still in excess of the posted speed. Again, the measure of the 85th percentile, prior to installation of the signs was 35 mph. In reviewing this issue with Mary Schwartz, Professional Traffic Engineer at WSB and Associates, the recommendation was provided that additional speed enforcement should be requested of the South Lake Minnetonka Police Department (SLMPD). Ms. Schwarz stated that enforcement with the continued use of the display concurrently is the best means of modifying driver behavior. Ms. Schwarz also indicated that it may be an effective study, at some point in the future to turn off the displays for a period of time, while silently recording speed samples, to determine the effectiveness of the displays. Staff will present this in detail during Monday's City Council Meeting. Certainly if the entire data sample is desired by anyone, simply send a request and I will email these out to those interested. Financial or Budget Considerations: None Options: 1. Request targeted enforcement by SLMPD. 2. Provide Staff with alternative direction. Recommendation / Action Requested: 1. Staff is recommending Option 1 be approved. Connection to Vision / Mission: Regulation of speed on public roadways is one element of providing a safe environment for our citizens. Title /Location: Sign Address: 91931113480001 Total number of vehicles: 240078 Posted Speed Limit: 30 MPH 25th Percentile Speed: 17 MPH Total Vehicles For: Below 30: 175891 40 - 44: 4021 55 - 59: 14 Above 70: 0 Highest Speeds Summary Report Measurement Period: 12/18/13 02:04:09 PM to 01/22/14 03:49:35 PM Reporting Period: 12/18/13 02:04:09 PM to 01/22/14 03:49:35 PM Lowest Log Speed Setting: 25 MPH Highest Log Speed Setting: 75 MPH Average Speed: 28 MPH 50th Percentile Speed: 24 MPH 85th Percentile Speed: 33 MPH 30 - 34: 36465 45 - 49: 391 60 - 64: 2 35 - 39: 23228 50 - 54: 66 65 - 69: 0 Time % Above Speed Limit Below 30 30 - 34 35-39 40-44 45-49 50-54 55-59 60-64 65-69 Above 70 Total Vehicles 12/18/1314:04 50 39 26 13 1 0 0 0 0 0 0 79 12/18/1314:21 46 44 24 12 2 0 0 0 0 0 0 82 12/18/1314:38 45 45 17 19 1 0 0 0 0 0 0 82 12/18/1314:55 46 43 19 14 4 0 0 0 0 0 0 80 12/18/1315:11 48 40 25 10 2 1 0 0 0 0 0 78 12/18/1315:27 58 32 24 21 1 0 0 0 0 0 0 78 12/18/1315:44 58 35 27 19 2 1 0 0 0 0 0 84 12/18/1316:02 46 44 22 13 2 1 0 0 0 0 0 82 12/18/1316:19 49 39 20 16 1 1 0 0 0 0 0 77 12/18/1316:35 60 31 27 17 4 0 0 0 0 0 0 79 12/18/1316:51 64 27 25 22 2 1 0 0 0 0 0 77 12/18/1317:07 59 29 23 17 2 0 0 0 0 0 0 71 12/18/1317:24 72 19 32 15 2 0 0 0 0 0 0 68 12/18/1317:40 66 21 34 8 0 0 0 0 0 0 0 63 12/18/1317:57 41 46 20 10 2 0 0 0 0 0 0 78 12/18/1318:14 45 40 26 8 0 0 0 0 0 0 0 74 12/18/1318:31 38 47 24 4 2 0 0 0 0 0 0 77 12/18/1318:47 37 47 11 14 3 0 0 0 0 0 0 75 12/18/1319:04 44 43 16 15 4 0 0 0 0 0 0 78 12/18/1319:21 30 55 15 9 0 0 0 0 0 0 0 79 12/18/1319:38 37 49 20 10 0 0 0 0 0 0 0 79 12/18/1319:55 46 46 27 13 0 0 0 0 0 0 0 86 12/18/13 20:13 24 63 9 9 2 0 0 0 0 0 0 83 12/18/13 20:30 27 62 18 6 0 0 0 0 0 0 0 86 12/18/13 20:47 12 74 2 5 4 0 0 0 0 0 0 85 12/18/13 21:04 34 56 19 9 1 0 0 0 0 0 0 85 12/18/13 21:20 13 74 8 2 2 0 0 0 0 0 0 86 12/18/13 21:37 22 70 13 5 2 0 0 0 0 0 0 90 12/18/13 21:54 13 77 7 5 0 0 0 0 0 0 0 89 12/18/13 22:11 5 75 4 0 0 0 0 0 0 0 0 79 12/18/13 22:28 8 76 7 0 0 0 0 0 0 0 0 83 12/18/13 22:45 7 78 6 0 0 0 0 0 0 0 0 84 12/18/13 23:03 8 83 5 3 0 0 0 0 0 0 0 91 12/18/13 23:20 10 81 5 3 1 0 0 0 0 0 0 90 12/18/13 23:37 7 85 5 0 2 0 0 0 0 0 0 92 12/18/13 23:54 14 76 8 2 3 0 0 0 0 0 0 89 12/19/13 00:11 3 89 0 3 0 0 0 0 0 0 0 92 12/19/13 00:28 4 86 2 2 0 0 0 0 0 0 0 90 12/19/13 00:45 1 86 0 1 0 0 0 0 0 0 0 87 12/19/13 01:03 4 85 3 1 0 0 0 0 0 0 0 89 12/19/13 01:37 2 89 2 0 0 0 0 0 0 0 0 91 12/19/13 01:54 3 84 3 0 0 0 0 0 0 0 0 87 12/19/13 02:46 0 76 0 0 0 0 0 0 0 0 0 76 12/19/13 03:20 0 89 0 0 0 0 0 0 0 0 0 89 12/19/13 03:37 0 89 0 0 0 0 0 0 0 0 0 89 12/19/13 04:28 5 86 1 2 2 0 0 0 0 0 0 91 12/19/13 04:45 5 86 3 2 0 0 0 0 0 0 0 91 12/19/13 05:03 8 78 1 4 0 1 1 0 0 0 0 85 12/19/13 05:20 6 84 2 2 1 1 0 0 0 0 0 90 12/19/13 05:37 16 77 7 8 0 0 0 0 0 0 0 92 12/19/13 05:54 15 79 9 4 1 0 0 0 0 0 0 93 12/19/13 06:11 14 80 12 2 0 0 0 0 0 0 0 94 12/19/13 06:28 23 70 9 7 5 0 0 0 0 0 0 91 12/19/13 06:45 39 56 21 15 0 0 0 0 0 0 0 92 12/19/13 07:03 34 55 18 11 0 0 0 0 0 0 0 84 12/19/13 07:19 48 46 31 10 2 0 0 0 0 0 0 89 12/19/13 07:35 47 44 17 20 3 0 0 0 0 0 0 84 12/19/13 07:51 55 37 25 19 2 0 0 0 0 0 0 83 12/19/13 08:08 57 35 16 20 11 0 0 0 0 0 0 82 12/19/13 08:25 38 53 18 13 2 0 0 0 0 0 0 86 12/19/13 08:41 56 37 20 22 7 0 0 0 0 0 0 86 12/19/13 08:57 54 37 23 20 1 0 0 0 0 0 0 81 12/19/13 09:14 48 45 15 22 4 2 0 0 0 0 0 88 12/19/13 09:31 41 50 13 19 3 0 0 0 0 0 0 85 12/19/13 09:48 47 44 24 13 3 0 0 0 0 0 0 84 12/19/1310:06 43 48 17 18 2 0 0 0 0 0 0 85 12/19/1310:23 45 47 16 22 1 0 0 0 0 0 0 86 12/19/1310:40 41 49 19 14 2 0 0 0 0 0 0 84 12/19/1310:57 43 46 15 18 2 0 0 0 0 0 0 81 12/19/1311:14 39 52 12 17 3 2 0 0 0 0 0 86 12/19/1311:30 51 39 18 24 0 0 0 0 0 0 0 81 12/19/1311:47 44 48 19 16 2 2 0 0 0 0 0 87 12/19/1312:05 53 39 18 20 3 2 2 0 0 0 0 84 12/19/1312:22 34 51 14 9 4 0 0 0 0 0 0 78 12/19/1312:39 46 46 25 12 3 0 0 0 0 0 0 86 12/19/1312:55 43 46 19 14 1 1 0 0 0 0 0 81 12/19/1313:11 56 35 25 16 4 0 0 0 0 0 0 80 12/19/1313:28 54 34 19 20 1 0 0 0 0 0 0 74 12/19/1313:44 58 34 22 23 3 0 0 0 0 0 0 82 Title /Location: Sign Address: 91931113480002 Total number of vehicles: 241576 Posted Speed Limit: 30 MPH 25th Percentile Speed: -30 MPH Total Vehicles For: Below 21: 158804 33 - 38: 29690 51 - 56: 31 Above 69: 1 Highest Speeds Summary Report Measurement Period: 12/18/13 12:02:30 PM to 01/22/14 01:50:20 PM Reporting Period: 12/18/13 12:02:30 PM to 01/22/14 01:50:20 PM Lowest Log Speed Setting: 15 MPH Highest Log Speed Setting: 75 MPH Average Speed: 21 MPH 50th Percentile Speed: 1 MPH 21 - 26: 9503 39 - 44: 3571 57 - 62: 4 85th Percentile Speed: 32 MPH 27 - 32: 39775 45 - 50: 194 63 - 68: 3 Time % Above Speed Limit Below 21 21 - 26 27-32 33-38 39-44 45-50 51 -56 57-62 63-68 Above 69 Total Vehicles 12/18/1312:02 62 9 5 17 6 0 0 0 0 0 0 37 12/18/1312:18 64 22 5 19 26 3 1 0 0 0 0 76 12/18/1312:35 62 26 3 22 24 2 1 0 0 0 0 78 12/18/1312:51 58 27 5 21 21 3 0 0 0 0 0 77 12/18/1313:08 59 30 4 17 31 1 0 0 0 0 0 83 12/18/1313:25 55 28 6 30 11 2 0 0 0 0 0 77 12/18/1313:41 69 20 3 22 27 3 0 0 0 0 0 75 12/18/1313:57 58 22 10 31 15 0 0 0 0 0 0 78 12/18/1314:13 65 26 2 34 17 0 1 1 0 0 0 81 12/18/1314:29 62 24 5 20 23 5 0 0 0 0 0 77 12/18/1314:45 67 20 6 30 24 0 0 0 0 0 0 80 12/18/1315:02 76 15 5 34 29 1 0 0 0 0 0 84 12/18/1315:18 77 14 5 35 28 4 0 0 0 0 0 86 12/18/1315:34 85 8 4 41 28 1 0 0 0 0 0 82 12/18/1315:50 65 21 5 30 17 2 0 0 0 0 0 75 12/18/1316:06 83 11 3 34 36 0 0 0 0 0 0 84 12/18/1316:22 65 22 2 21 24 0 0 0 0 0 0 69 12/18/1316:38 62 29 3 29 25 0 0 0 0 0 0 86 12/18/1316:54 64 26 1 21 27 2 0 0 0 0 0 77 12/18/1317:12 61 22 6 20 23 1 0 0 0 0 0 72 12/18/1317:29 56 33 1 24 20 1 0 0 0 0 0 79 12/18/1317:46 45 45 4 29 8 3 1 0 0 0 0 90 12/18/1318:03 36 46 8 18 13 0 0 0 0 0 0 85 12/18/1318:20 35 56 1 11 21 0 0 0 0 0 0 89 12/18/1318:37 45 45 4 23 13 5 0 0 0 0 0 90 12/18/1318:54 34 52 4 24 6 0 0 0 0 0 0 86 12/18/1319:12 25 62 1 13 5 4 0 0 0 0 0 85 12/18/1319:29 24 61 1 9 10 1 0 0 0 0 0 82 12/18/1319:46 25 54 4 12 8 0 0 0 0 0 0 78 12/18/13 20:03 17 66 7 11 4 0 0 0 0 0 0 88 12/18/13 20:20 32 58 4 24 6 0 0 0 0 0 0 92 12/18/13 20:37 19 70 1 11 3 3 0 0 0 0 0 88 12/18/13 20:54 13 77 2 5 6 1 0 0 0 0 0 91 12/18/13 21:12 10 70 4 9 0 0 0 0 0 0 0 83 12/18/13 21:29 5 82 1 4 1 0 0 0 0 0 0 88 12/18/13 21:46 6 80 0 4 2 0 0 0 0 0 0 86 12/18/13 22:04 3 81 0 3 0 0 0 0 0 0 0 84 12/18/13 22:22 3 89 0 2 1 0 0 0 0 0 0 92 12/18/13 22:39 10 78 0 3 5 1 0 0 0 0 0 87 12/18/13 22:56 4 80 0 1 3 0 0 0 0 0 0 84 12/18/13 23:13 0 84 1 0 0 0 0 0 0 0 0 85 12/18/13 23:31 2 88 1 1 1 0 0 0 0 0 0 91 12/18/13 23:48 7 84 0 3 2 2 0 0 0 0 0 91 12/19/13 00:06 2 86 0 0 2 0 0 0 0 0 0 88 12/19/13 00:41 1 89 0 1 0 0 0 0 0 0 0 90 12/19/13 00:58 4 84 1 2 2 0 0 0 0 0 0 89 12/19/13 01:15 2 78 0 2 0 0 0 0 0 0 0 80 12/19/13 01:32 0 89 2 0 0 0 0 0 0 0 0 91 12/19/13 01:49 2 84 0 0 0 2 0 0 0 0 0 86 12/19/13 02:07 2 86 0 0 0 2 0 0 0 0 0 88 12/19/13 02:24 2 87 0 0 1 1 0 0 0 0 0 89 12/19/13 02:41 4 85 0 2 2 0 0 0 0 0 0 89 12/19/13 02:58 1 89 0 1 0 0 0 0 0 0 0 90 12/19/13 03:15 5 84 0 1 2 2 0 0 0 0 0 89 12/19/13 03:32 12 74 0 6 3 2 0 0 0 0 0 85 12/19/13 03:49 5 80 0 3 2 0 0 0 0 0 0 85 12/19/13 04:07 6 80 0 2 4 0 0 0 0 0 0 86 12/19/13 04:24 8 65 2 3 3 0 0 0 0 0 0 73 12/19/13 04:41 26 51 2 12 5 2 0 0 0 0 0 72 12/19/13 04:58 25 55 2 9 11 0 0 0 0 0 0 77 12/19/13 05:15 26 49 2 10 8 0 0 0 0 0 0 69 12/19/13 05:32 37 44 3 15 13 0 0 0 0 0 0 75 12/19/13 05:49 45 38 1 19 13 1 0 0 0 0 0 72 12/19/13 06:07 45 35 6 13 18 3 0 0 0 0 0 75 12/19/13 06:24 42 37 3 8 21 1 0 0 0 0 0 70 12/19/13 06:41 49 36 3 21 16 1 0 0 0 0 0 77 12/19/13 06:58 49 33 1 8 23 2 0 0 0 0 0 67 12/19/13 07:15 50 38 1 13 21 5 0 0 0 0 0 78 12/19/13 07:32 45 39 5 24 11 2 0 0 0 0 0 81 12/19/13 07:48 50 38 3 16 20 5 0 0 0 0 0 82 12/19/13 08:06 37 42 4 14 11 3 0 0 0 0 0 74 12/19/13 08:23 46 41 2 19 17 1 0 0 0 0 0 80 12/19/13 08:40 33 54 2 14 11 1 0 2 0 0 0 84 12/19/13 08:57 51 37 2 22 17 3 0 0 0 0 0 81 12/19/13 09:15 43 41 2 10 22 1 0 0 0 0 0 76 12/19/13 09:32 54 30 4 27 12 1 0 0 0 0 0 74 12/19/13 09:49 44 36 5 13 18 2 0 0 0 0 0 74 12/19/1310:06 42 40 8 14 18 3 0 0 0 0 0 83 12/19/1310:22 58 30 4 22 25 1 0 0 0 0 0 82 A WSB & Associnees, lire. Infrastructure ■ Engineering ■ Planning ■ Construction Technical Memorandum To: Larry Brown Interim City Administrator and Director of Public Works City of Shorewood 5755 Country Club Road Shorewood, MN 55331 From: Chuck Rickart, PE, PTOE Chad Ellos, PE Date: April 2012 Re: Speed Data Analysis Country Club Road WSB Project No. 01459 -620 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763- 541 -1700 Copy: James Landini The purpose of this memorandum is to organize and present the traffic speed data collected on Country Club Road in the City of Shorewood, MN. Northbound vehicle data for this speed analysis was collected by the City of Shorewood's Speed Monitoring Awareness Radar Trailer (SMART) monitoring motorists' speeds at this location within the City. SMART is designed to assist in promoting speed limit compliance and send a reminder to motorists to slow down. Preserving roadway safety for both the motorized and non - motorized public alike who share the roadway is essential. 1. DATA COLLECTION Along with collecting raw speed data, a second objective of this analysis was to evaluate if a difference in driving behavior exists based on whether the Radar Trailer displays the driver's speed or not. Speed data was collected first with the display OFF for a few days and then with the display ON for a few days. This data was collected from 3/26/2012 to 4/3/2012. The radar trailer on Country Club Road was located just north of Ridge Point Circle. Refer to Figure 1 for the approximate location of where the radar trailer was collecting the speed data. Table l lists the dates when the data was collected and when the display showing a vehicle's speed was OFF or ON. Table 1. Collected Data April 2012 Page 2 of 3 2. ANALYSIS METHODOLOGY It must be noted that this data was not collected as part of a formal speed study. These speed data points measure vehicle speeds at a given time, but there are many unknown variables that can affect the traveling speed of a vehicle. Some of the unknowns are that a single vehicle can trigger multiple speed points, vehicle traveling behind a slow moving vehicle may want to go faster but are forced to follow, and that high vehicle speeds may be a result of emergency vehicles. Also, it is difficult to tell whether the presence of the Radar Trailers displaying the driver's speed has the effect of slowing traffic down within the proximity of the trailer. If data points are a few seconds apart, it is difficult to determine if the second data point is the result of the vehicle slowing down or the result of another vehicle behind the first vehicle. Without knowing or witnessing these unknowns factors, the data cannot be used to formally determine what the posted speed limit should be on a roadway. However, the data can give a general sense of the driving speeds on a roadway. In order to do this, the data was screened in an attempt to remove outliers that may adversely skew the results. Specific to this data, it was assumed that data points registering a speed of less than 20 mph were the result of vehicles decelerating to make a turn or accelerating from a side street. Likewise, vehicle speeds in excess of 55 mph were also screened as these data points were deemed to be unrepresentative of the sample. 3. ANALYSIS RESULTS The speed data was continuously collected throughout the day and night. Charts of the collected data were prepared and are displayed in the Appendix. Table 2 presents the results of the remaining data once the screening evaluation was conducted. These results are intended to provide a glimpse into the driving behavior on these specific roadway segments. Table 2. Sneed Data Results SI£n Disalav OFF 1 6.726 1 31.1 1 35 Country Club Road I SI£n Disalav ON I 7.294 I 30.7 I 35 I 30 All Datal 14,020 1 30.9 1 35 In evaluating if there was a change in driver behavior as a result of having the Radar Trailer display a vehicle's speed, the data revealed that on average, vehicle speeds were only slightly lower with the display ON. Based on the data collected, vehicle speeds on Country Club Road seem to be slightly higher than a typical 30 mph roadway. It is likely that the results of a formal speed study would show an 85th percentile speed near 35 mph on Country Club Road. In a formal speed study, the 85th percentile speed is typically used to set the appropriate posted speed limit on a roadway. In order to achieve more compliance with the posted speed limit, the City may want to incorporate additional traffic calming measures in order to reduce vehicle speeds. Successful traffic calming measures consists of three important components: engineering, education, and enforcement. Since neighborhood traffic studies often reveal that area residents themselves are contributing to the perceived speeding problem, engineering alone may not produce satisfactory results. K: \01459- 620\Admin\Docs\Memo \Country Club Rd \Speed Data Analysis - Country Club Rd.doc April 2012 Page 3 of 3 A number of changes to roadways can be used to bring about more attentive driving, reduced speeds, reduced crashes, and greater tendency to yield to pedestrians. These changes can generally be grouped into three categories. These categories and roadway changes are listed below. Visual — Traveling at a slower speeds seem more natural • Reduced Lane Width • Landscaping (medians, planters, trees, shrubs, etc.) • On- street Bike Lanes Physical — Devices that force lower speeds Curb Bump -outs Raised Pedestrian Crossings and Refuges Islands Roundabouts Enforcement and Education • Reducing Speed Limits • Police Enforcement • Community Meetings • Driver Feedback Signs (Digital Speed Readouts) 4. CONCLUSION Currently, Country Club Road has no striping over this half mile segment of roadway. As a low cost improvement, the City may want to consider adding center and edge striping. This visual traffic calming technique may make the roadway appear narrower and better channel vehicles along this segment. The average pavement width of the roadway is approximately 23 to 24 feet. Two 11 foot lanes could be striped. Speed limit signs on Country Club Road exist on each end. Additional and /or larger speed limit signs may also prove beneficial. Installation of intermediate speed limit signs, a quarter mile from the first speed limit sign, would also be a low cost alternative aimed at calming traffic speeds on this segment of roadway. The permanent installation of driver feedback signs near the middle of the segment may also slow traffic. Before and after studies have revealed success when installed in transition speed zones, school zones, and near community parks. If a driver feedback sign is considered, the City may want to develop criteria for determining the circumstances under which a driver feedback sign is warranted. K: \01459- 620\Admin\Docs\Memo \Country Club Rd \Speed Data Analysis - Country Club Rd.doc ad Rd Pp e s�, a 1t'i• � � � � � v Tunka Bey • FI City Hag $ Wild Hursf . m 8� g�rcn 7Sa �b Crabapph Ln d Ton" Ray &tom Biuft R Flaesen[Av L7 y.a c[ ECgrwvoe Rd Clara :.. spa d Dr 7, r� Breatrvapd Ave Ard"Rd 4 Radar - Trailer ....nnyvele s Gen Rd Of- Rd C7 Fries to Rd % Location g J e o m nn m C Rd 59 s klemnka n R4 ow PubIIC Schack c `k ymrtnioWn Rd � � Comer Ln Gilla[to C`� U srn",a n Rd � [r �nw - H _ Ecrq R ~ 7 a aW SHOREWOOD u Mann Ln Ritlfle POi{`�cle 0 d 4b r c ,pw r i 4k n Rd =P� X. � Minneto ka etfnden Country Club ASIO d n m vdluvd°"a Beverly Dr Or a V� p b C e SnOr MKS Dr m a 9 x v�IloWg a Trail Min,ewavhfa P.01 CrarM Oak Leaf Trod RC r8r (] Yekavntam Trail D Wrhsey In W Un4 3t n w B2 w S[ n N Maid, Q # Cathcart AL ,�� o 0 Park M ,,,,r„>in o, N,d C Cwd�n 7 3 4 p °_._ a@ g Q°s ,Dd Ln ' r ti_` n 'i a °Y Rtl e.' Iror.��p seer, m Chenhasaen of E � � r Fre SYatiOre +Adg& ar. Q �„aMa� Herman Field Park L, Gr C�rya i e,h or o 4 rro wsa m �k dle Dr — Speed Data Analysis Figure 1 City of Shorewood, Minnesota Radar Trailer Location APPENDIX Speed Data Charts Roadway /Location C Posted Speed (MPH) Direction Vehicles are traveling Project # Total Vehicles 85th Precentile Speed (MPH) Average Speed (MPH) MPH 20 Occurrences 78 21 114 22 183 23 263 24 358 25 512 261 640 27 882 28 1007 29 1194 30 1298 31 1210 32 1287 33 1169 34 1084 35 819 36 656 37 440 38 291 39 191 40 125 41 90 42 46 43 31 44 13 45 19 46 4 47 6 48 4 49 1 501 1 51 1 52 1 53 0 54 1 55 1 Club Road - Just North of Ridge Point Circle (ALL DATA) 100% 50.0 30 Start Date March 26, 2012 90% Percentage Compliance Northbound Start Time 1:13 PM 80% W � in- nn�mrir»+r + +nr+mrx +nr+nn- �rr��r«+ + «rr+ mr+�r+mmr+rn + ++ +irn- �n�r�rrnmaxmNrmn ++ + +mr+m+mrrnnynrn .r +r+ mimrnxnmimr.m +m+ .r +« ++r mrnxinm+m�mrmn ++r +«- m+�rrnr ++rrcnr+mr+ + + wmr+ Lu 0% 35.0 End Dale April 3, 2012 60% ■Above Posted Speed + 10 mph End Time 10:51 AM 50% 40% — ■ Posted Speed + 5 mph to Posted Speed + 10 mph - 14020 — Average Speed —85th Percentile Speed Vehicle Speeds 80% WSB 35 20% Posted Speed to Posted Speed +5 mph 30.9 10% 0 A or below Posted Speed 0% 55.0 SPEED DATA: COUNTRY CLUB ROAD - NORTHBOUND 50.0 45.0 ++ + + + + + + + ++ + ++ + + + + + + + ++ + + + ++ 40.0 0 Lu 0. N W � in- nn�mrir»+r + +nr+mrx +nr+nn- �rr��r«+ + «rr+ mr+�r+mmr+rn + ++ +irn- �n�r�rrnmaxmNrmn ++ + +mr+m+mrrnnynrn .r +r+ mimrnxnmimr.m +m+ .r +« ++r mrnxinm+m�mrmn ++r +«- m+�rrnr ++rrcnr+mr+ + + wmr+ Lu 35.0 30.0 25.0 20.0 3/26/1212:00 PM 3/30/1212:00 PM 4/3/1212:00 PM TIME — Average Speed —85th Percentile Speed Vehicle Speeds Roadway /Location C Posted Speed (MPH) Direction Vehicles are traveling Project # Total Vehicles 85th Precentile Speed (MPH) Average Speed (MPH) MPH 20 Occurrences 38 21 51 22 87 23 113 24 148 25 216 26 269 27 388 28 455 29 599 30 627 31 594 32 626 33 606 34 542 35 406 36 321 37 227 38 142 39 98 40 62 41 44 42 24 43 16 44 6 45 8 46 3 47 3 48 3 49 0 501 1 51 0 52 1 53 0 54 1 551 1 Club Road - Just North of Ridae Point Circle (SIGN DISPLAY 30 Start Date March 26, 2012 Northbound Start Time 1:13 PM End Date March 29, 2012 End Time 11:58 PM 6726 35 31.1 sovPercentage 80% Compliance — 70% 60% — — ■Above Posted Speed + 10 mph 50% ao% — ■ Posted Speed + 5 mph to Posted Speed + 10 mph - 30% 20% Posted Speed to Posted Speed +5 mph ��/ WS p 19% 0 A or below Posted Speed LU 0% it W � in- nn�mrir»+r + +nr+mrx +nr+nn- �rr��r«+ + «rr+ mr+�r+mmr+rn + ++ +irn- �n�r�rrnmaxmNrmn+ 55.0 SPEED DATA: COUNTRY CLUB ROAD - NORTHBOUND 50.0 45.0 ++ + + + + + + + ++ + ++ + 40.0 0 LU W � in- nn�mrir»+r + +nr+mrx +nr+nn- �rr��r«+ + «rr+ mr+�r+mmr+rn + ++ +irn- �n�r�rrnmaxmNrmn+ LU 35.0 30.0 25.0 20.0 3/26/1212:00 PM 3/30/1212:00 PM 4/3/1212:00 PM TIME — Average Speed —85th Percentile Speed Vehicle Speeds Roadway /Location C Posted Speed (MPH) Direction Vehicles are traveling Project # Total Vehicles 85th Precentile Speed (MPH) Average Speed (MPH) MPH 20 Occurrences 40 21 63 22 96 23 150 24 210 25 296 26 371 27 494 28 552 29 595 30 671 31 616 32 661 33 563 34 542 35 413 36 335 37 213 38 149 39 93 40 63 41 46 42 22 43 15 44 7 45 11 46 1 47 3 48 1 49 1 501 0 511 1 521 0 53 0 54 0 551 0 Club Road - Just North of Ridae Point Circle (SIGN DISPLAY 30 Start Date March 30, 2012 Northbound Start Time 12:00 AM End Date April 3, 2012 End Time 10:51 AM 7294 35 30.7 sov 80% Percentage Compliance — ONEM 70% 60% — — ■Above Posted Speed + 10 mph 59% ao% - ■ Posted Speed + 5 mph to Posted Speed + 10 mph - 30% 20% Posted Speed to Posted Speed +5 mph ��/ WS p l9% 0 A or below Posted Speed 0% it a 55.0 SPEED DATA: COUNTRY CLUB ROAD - NORTHBOUND 50.0 45.0 40.0 0 a W � + + +mr.m+mrrnn+nrn .r +r+ mimrnxnmimr.m +m+ .r +« ++r nu- nnunr�x�mrmn ++r +«- mir+rnr ++rrcnr+mr+ + + wmr+ LU 35.0 30.0 25.0 20.0 3/26/1212:00 PM 3/30/1212:00 PM 4/3/1212:00 PM TIME — Average Speed —85th Percentile Speed Vehicle Speeds *L;k7sv1; kill) City of Shorewood Council Meeting Item Title / Subject: Approval of Rate Structure for Sanitary Sewer and Stormwater Charges Meeting Date: January 27, 2014 Prepared by: Bill Joynes Bruce DeJong Attachment: Ordinance Ehlers Presentation Utility Rate Study Model Policy Consideration: Should the City Council increase utility rates for Sanitary Sewer and Stormwater? 10A MEETING TYPE Regular Meeting Background: Staff worked with Ehlers to model rates for two enterprise funds. We need to raise rates to keep up with cost increases, particularly the Metropolitan Council Environmental Services (MCES) costs for collecting and treating sewage, along with new projected costs related to storm water management. Both the Sewer and Storm Water funds have reasonable fund balances and no debt. The cash balance of each fund has been dropping over the past several years. The anticipated uses of the new money raised through rate increases will go to new projects planned in the next five years, support transfers to the Trail fund, and meet increased costs of existing expenditures for staffing, utilities, and professional services. Staff is in the middle of a conversion from our existing software to the Springbrook utility billing system. In order to facilitate parallel testing, staff is recommending that the new rates be implemented after conversion is complete in July. This will allow for staff to run parallel utility billing runs without rate changes for the April billing and July billing as we implement the new software. Storm Water Ehlers proposed the following rates for Storm Water: Quarterly Storm Water Rates Note: 1,944 out of 2,961 ( or 67 %) of Storm Water accounts are charged the middle Residential rate. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Existing 2013 Proposed Quarterly Rates 2014 2015 2016 2017 2018 Flat Rates Residential Res. < 10,000 sq. ft. 10.59 12.71 15.25 18.30 21.96 26.35 Res. > 10,000 & < 50,000 sq. ft. 15.121 18.14 21.77 26.13 31.35 37.62 Res. > 50,000 sq. ft. 19.68 23.62 28.34 34.01 40.81 48.97 Commercial Commercial / Industrial (Average Charge) 40.24 48.29 57.95 69.53 83.44 100.13 Note: 1,944 out of 2,961 ( or 67 %) of Storm Water accounts are charged the middle Residential rate. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 These rates increase at 20% for five years. This will allow us to meet our target cash balance for working capital at the end of 2018 as shown below. Ehlers also reviewed the possibility of a larger increase in the rates as suggested by council members. Instead of an approximately $3 increase in rates, they modeled a $6 initial rate increase followed by 15% increases. That would actually allow us to exceed our target working capital by 2018. Alternative rate proposal: Quarterly Storm Water Rates Note: 1,944 out of 2,961 (or 611.) of Storm Water accounts are charged the middle Kesidenhal rate. Note: for 2014, the equivalent rate increase for Commercial is 40 %. Existing 2013 Proposed Quarterly Rates 2014 2015 2016 2017 2018 6 / Qtr. 15.00% 15.00% 15.00% 15.00% Flat Rates Residential Res. <:: 10,000 sq. ft. 10.59 16.59 19.08 21.94 25.23 29.02 Res. > < 50,000 sq. ft- 15.12 21.12 24.29 27.93 32.12 Res. :> 50,000 sq. ft. 19.68 25.68 29.53 33.96 39.06 44.91 Commercial Commercial / Industrial (Average Charge) 40.24 56.34 64.79 74.50 85.68 98.53 Usage Rates All Usage, per 1,000 gallons N/A N/A NIA N/A N/A NIA Note: 1,944 out of 2,961 (or 611.) of Storm Water accounts are charged the middle Kesidenhal rate. Note: for 2014, the equivalent rate increase for Commercial is 40 %. Alternate working capital: 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 Storm Water Fund Capital Cash Reserves 2010 2011 2012 2013 2014 2015 2016 2017 2018 ■Target working capital clActual working capital Staff is not recommending this option because we have some significant question on how much storm water effort will be required. If we do not reconstruct Eureka Road North to MSA standards that saves $452,000. That storm water project was removed because we are no longer planning the same level of road reconstruction. Since that is such a huge project there may be some justification to keep the rates lower initially. We can plan to revisit the rate study after we have a couple of years experience under our belt and a better handle on any new federal or state standards we may have to meet. Sewer Ehlers discussed the significant options available for sewer users. In order to maintain the targeted cash reserves, they recommend a 3% annual increase. How we get there is subject to considerable variation. They analyzed three scenarios: • We could maintain a flat sewer rate for all residential users. • We could charge users with metered water usage a low fixed base fee and a variable charge for each 1,000 gallons used during the year. • We could charge users with metered water usage a low fixed base fee and a variable charge for each 1,000 gallons used during the winter quarter. This is the most typical arrangement for municipal systems in Minnesota. Each option keeps the flat charge the same amount as the average water user under the charge per 1,000 gallons alternatives. Staff analyzed with Ehlers other alternate methods that would provide a discount to non - metered residents, but could not come up with a method that would keep non - metered fees at the same average price as metered customers. The flat usage does not reward, and in fact penalizes, low water users. The challenge is that we don't meter half of the city. In order for those not on city water to take advantage of the potential for lower rates they would need to install a city water meter. This would allow them to potentially save a significant amount each quarter, but the cost of installing a water meter with a licensed plumber could be high - up to $1,000 depending on their existing plumbing situation with their well and water lines. That is a lot of up -front cost for a variable quarterly savings. The charge for all gallons used during the year is challenging because most residents with city water only have one meter. This covers the water that is used inside the home and flows through the sewer system, but also covers all water used outside during the warmer months of the year. That would include washing cars, watering flowers and grass, and other uses. The water pumped in municipal systems during the summer typically goes up to about 250 -300% of winter water use. Most of that water is not going down the sewer, but the users are being charged as if it were. There is also significant variability in the amount of landscape watering from year to year as we swing from near - drought to monsoon conditions. The winter quarter usage captures peoples water flow at what is typically the lowest point in the year. This method would require a higher rate than the full year usage. It has the benefit of being easier for residents to budget and is a more predictable city revenue stream year to year. The disadvantage is that users with high usage may see an increase in their bill above the flat rate unmetered users. This is one of the consequences of going to a conservation mindset, but helps with the sustainability of our natural resources. Sewer Fund - Customer Rate Options Quarterly Sanitary Sewer Rates The recommendation for commercial properties is to keep them on a similar system. These properties currently are required to be metered and are charged for each 1,000 gallons used throughout the year. Staff recommends that they stay on this system, with the rates calculated by Ehlers for year -round usage. This is a lower per 1,000 gallon rate than residential users, but it captures their entire usage for the year. We have also included a minimum which is equal to the residential minimum. No commercial property will pay less than an unmetered residential user. Financial or Budget Considerations: These rates are feasible and support the long range sustainability of the funds. Existing 2013 Proposed Quarterly Rates 2014 2015 2016 2017 2018 3.00% 3.00% 3.00% 3.00% 3.00/ Fixed Charge Residential Residential 70.00 8.25 8.50 8.75 9.011 9.29 Low Income -Sewer Only 46.66 48.57 50.03 51.53 53.07 54.67 Sewer Only 70.00 72.85 75.04 77.29 79.61 81.99 Commercial Commercial 7000 825 850 875 901 929 Usage Rates Residential - Option 141 0.00 1.90 1.96 2.02 2.08 2.14 Residential - Option #2 0.00 3.40 3.50 3.61 3.72 3.83 Commercial 0.00 1 90 1.96 2.02 2.08 214 The recommendation for commercial properties is to keep them on a similar system. These properties currently are required to be metered and are charged for each 1,000 gallons used throughout the year. Staff recommends that they stay on this system, with the rates calculated by Ehlers for year -round usage. This is a lower per 1,000 gallon rate than residential users, but it captures their entire usage for the year. We have also included a minimum which is equal to the residential minimum. No commercial property will pay less than an unmetered residential user. Financial or Budget Considerations: These rates are feasible and support the long range sustainability of the funds. Options: The City Council may adopt the rate recommendations as presented. The City Council may adopt a different rate structure as presented by Ehlers. The City Council may decide additional study is required before adopting any rate changes. Recommendation/ Action Requested: Staff recommends that the City Council adopt the rates as presented in the attached ordinance amendment. These rates will increase storm water charges by 20 %. These rates will increase 3% for sewer accounts without metering to a quarterly rate of $72.85. The rate for metered residential accounts will be a base of $8.25 and $3.40 per thousand gallons of winter quarter usage. Commercial accounts will be a base fee of $8.25 and $1.90 per thousand gallons of usage year round with a minimum charge of $72.85. Staff additionally recommends that the rates become effective on July 1, 2014. New billing rates will then be implemented only in the new software system. Next Steps and Timelines: The rates will be on the regular agenda for adoption. Communication with residents will continue prior to implementation later this year. Connection to Vision / Mission: Adopting a prudent rate structure contributes to sound financial management. CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE TITLED "LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES" THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS FOLLOWS: Section 1. Section 1301.02 of the Shorewood Code of Ordinances is hereby amended as follows: CITY OF SHOREWOOD LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES Section 1. Chance the Sanitary Sewer and Stormwater Management Utilitv Rates as follows: III. Utility Rates Sewer City Code Type of Charge/Fee Reference Existing Fee New Fee Sanitary Sewer 904.15.1a $70 /qtr /residential Residential: Service $45 /qtr /residential (low income) $72.85/qtr/ sewer only Commercial: $7190 /qtr, plus $48.57 /qtr/ low income sewer only $2.55/ea 1,000 gallons in excess of 28,500 gallons per qtr. $8.25 /qtr/ sewer & eater base fee, plus $3.40 /1000 gallons eater /qtr based on winter qtr usage Commercial: $8.25 /qtr/ sewer & eater base fee, plus $190 /1000 gallons: minimum charge of $72.85 Stormwater Management Stormwater 905.03 $10.59 /qtr: lots less than 10,000 sq.ft. $12.71 /qtr: lots less than 10,000 sq.ft. Management Utility $15.12 /qtr: lots 10,000 - 50,000 sq. ft $18.14 /qtr: lots 10,000 - 50,000 sq. ft $19.68 /qtr: lots 50,000 plus sq. ft $23.62/qtr: lots 50,000 plus sq. ft Section 2. This ordinance is effective July 1, 2014 and upon publication. ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota this 27th day of January, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor 10/24/2013 Overview • Both sewer and storm water have solid fund balances and no outstanding debt • The City has placed a high priority on trails projects • The City is planning significant capital projects over the next five years: — $1.5M for Sewer Fund — $750,000 transfer from Sewer Fund to assist Trails & Storm Water Funds — $2.3M for Storm Water Fund • Existing sewer rate is a flat rate, regardless of water usage • Storm water rate is low compared to other communities • City has an agreement with the City of Excelsior for a shared sewer trunk line IVV EHLERS Storm Water Fund • Net assets stable, but cash is decreasing over last three years — Cash balances down from $650K in 2009 to $100K estimated 2013 year end • More than $550K spent on capital projects in last three years • Current rates able to pay for operating costs, but not future capital • Capital projects through 2018: — $100K in equipment replacement — $460K in trails projects — $1.74M in storm water projects 3 IVV 19 EHLERS Storm Water Fund • Goals — Pay for capital projects per the current CIP — Achieve and maintain Targeted Fund Balance • 50% of Operating Costs • 100% Depreciation Expense • 100% of next years debt (if applicable) — No external debt 4 EHLERS 10/24/2013 PJ Storm Water Fund How to pay for capital projects? Increase Storm Water Rates Internal borrowing from Sewer Fund Current Rates Residential < 10K sq. ft $10.59 /quarter Residential >10K & <50K sq. ft $15.12 /quarter Residential > 50k sq. ft. $19.68 /quarter Commercial Varies Note: 1,944 out of 2,961 (or 67%) of Storm Water accounts are charged the middle Residential rate. 120 Inter fund loan would be repaid to the Sewer Fund over time • Annual Amounts • $450k in 2014 • $150k in 2015 • $450k in 2016 • $150k in 2014 • 15 years • 4% interest EHLERS Storm Water Fund — Recommended Rate Increases 2013 Quarterly Storm Water Rates Rates 2014 2015 2016 Existing Proposed Quart Flat Rates Residential Res. < 10,000 sq. ft. 10.59 12.71 15.25 18.30 21.96 26.35 Res. > 10,000 & < 50,000 sq. ft. 15.12 18.14 21.77 26.13 31.35 37.62 Res. > 50,000 sq. ft. 19.68 23.62 28.34 34.01 40.81 48.97 Commercial Commercial /Industrial (Average Charge) 40.24 48.29 57.95 69.53 83.44 100.13 Note: 1,944 out of 2, 961 (or 67%) of Storm Water accounts are charged the middle Residential rate. F 2014 rate increase 1 $3.02 / quarter For average residential customer 6 EHLERS 10/24/2013 3 2013 erly Rates 2014 2015 2016 2017 2018 Flat Rates Residential Res. < 10,000 sq. ft. 10.59 12.71 15.25 18.30 21.96 26.35 Res. > 10,000 & < 50,000 sq. ft. 15.12 18.14 21.77 26.13 31.35 37.62 Res. > 50,000 sq. ft. 19.68 23.62 28.34 34.01 40.81 48.97 Commercial Commercial /Industrial (Average Charge) 40.24 48.29 57.95 69.53 83.44 100.13 10/24/2013 3 G Storm Water Fund Projected Cash Balances Storm Sewer Fund Capital Cash Reserves 700,000 800,000 Decrease from 2010 500 000 to 2011 due to $400k in capital projects 400,000 300,000 200,000 100,000 0 2010 2011 2012 2013 2014 2015 2016 2017 0Taiget waking cal OAckial waling 018 ng capital J EHLERS Sewer Fund • Cash balances stable at over $3.5M for last three years • $2.990M (or 85 %) of reserves projected to be spent in next four years Transfers to Trail & Storm Water Funds $250,000 $500,000 $0 $0 Sewer Projects 550,000 150,000 250,000 90,000 Inter Fund Loan to Storm Water Fund * 450,000 150,000 450,000 150,000 Total $1,250,000 $800,000 $700,000 $240,000 * - Interfund loon to be repaid to Sewer Fund over 15 years of 4% interest 40% of costs to be repaid in 15 years by inter fund loan $110,000 / year by 2018 8 � EHLERS 10/24/2013 Il Sewer Fund Projected Cash Balances Sewer Fund Capital Cash Reserves Interfund Loans to Storm Water Two Transfers to Trails Fund 4,000,000 3,500,000 3,000,000 2,500,000 2.000.000 1,500,000 1,000,000 500,000 0 2010 2011 2012 2013 2014 2015 2016 2017 2018 ■Target working capital oACtual woking capital 9 EHLERS Sewer Fund • Goals — Pay for capital projects per the current CIP — Achieve and maintain Targeted Fund Balance • 50% of Operating Costs • 100% Depreciation Expense • 100% of next years debt (if applicable) — Fund Storm Water and Trail Funds — No external debt 10 IVV EHLERS 10/24/2013 11 Sewer Fund • To maintain targeted cash reserves, we are recommending a 3% annual increase in sewer rates for all customers beginning in 2014 — Targeted cash reserve: 50% of current year operating costs + 100% depreciation expense — Rate increase is consistent with projected increases in operating costs of 3% per year • Repayment of interfund loan from the Storm Water Fund helps keep rate increases low 19 EHLERS Sewer Fund — Rate Structure Options • City asked Ehlers to evaluate changing sewer fund rate structure to account for those customers on both City water and sewer — 1,289 sewer customers also have City water • 1,256 are residential • 33 are commercial • Two possible rate structure options: — Option #1: Fixed Fee + User Charge based on actual water usage 12 IVV — Option #2: Fixed Fee + User Charge based on winter water usage EHLERS 10/24/2013 " Sewer Fund — Why Change Rate Structure? PROS CONS • Fairness: Customers pay sewer based Not all water usage goes "down the on actual water used drain" • Lawn sprinkling • "Winter averaging" caps sewer usage at Car washing 11t quarter water usage for each Swimming pools customer • Assumes water usage is all indoors; • Users not on City water cannot • Applies only to residential measure sewer usage customers. Commercial customers have separate irrigation meters for outdoor use • Those customers with lower water Those customers with higher water usage will see decreases in their sewer usage will see increases in their sewer bills bills 19 EHLERS Sewer Fund — Option #1 • Fixed Charge: Allows City to cover fixed costs of the system — 2012 Personal Services costs = $95,000 /year — Equates to $8.25 / customer / quarter • Usage Charge: Covers all other operating and capital costs of the system — 159,758,000 gallons of water used by sewer customers in 2012 — Equates to $1.90 / 1,000 gallons for all customers with City water • Non -Water Users: Based on average water usage — City average is 34,000 gallons / quarter — Total sewer bill would be $72.85 / quarter 14 EHLERS 10/24/2013 7 Sewer Fund — Option #2 • Fixed Charge: Same as Option #1 • Usage Charge: Sewer consumption would be based on water usage in the winter quarter for residential users — 93,929,566 gallons of water capped at the winter quarter usage — Assumes that water usage in the summer months for lawn sprinkling, etc. does not go into the sanitary sewer system — Equates to $3.40 / 1,000 gallons for residential customers — Equates to $1.90 / 1,000 gallons for commercial customers • Non -Water Users: Based on average water usage — City winter average is 19,000 gallons / quarter — Total sewer bill would be $72.85 / quarter cio IS EHLERS Sewer Fund — Average Water Usage City of Shorewood Average 2012 Water Usage by Quarter 60,000 50,000 40,000 30,000 20,000 10,000 SstQtr 2ndQtr 3rd Qtr 4th Qtr OAverage Water Usage O Winte r Average Water Usage 6 EHLERS , 10/24/2013 Sewer Fund - Customer Rate Options Proposed Quarterly Rates Quarterly Sanitary Sewer Rates 2016 2017 2018 Commercial 3.00% 3.00% 3.00% 3.00% 3.00 Fixed Charge 72.85 Residential Residential 70.00 8.25 8.50 8.75 9.01 9.29 Low Income -Sewer Only 46.66 48.57 50.03 51.53 53.07 54.67 Sewer Only 70.00 72.85 75.04 77.29 79.61 81.99 Commercial Commercial 70.00 8.25 8.50 8.75 9.01 9.29 Usage Rates Residential - Option #1 0.00 1.90 1.96 2.02 2.08 2.14 Residential - Option #2 0.00 3.40 3.50 3.61 3.72 3.83 Commercial 0.00 1.90 1.96 2.02 2.08 2.14 17 + EHLERS Sewer Fund - Impact Analysis Customer Current Rates Option #1 OF Residential 10% 7,000 gallons /quarter (summer) $70.00 $21.55 N/A 4,000 gallons / quarter (capped) N/A $21.85 80% 34,000 gallons / quarter (summer) 70.00 72.85 N/F 19,000 gallons / quarter (capped) N/A 72.8E 61,000 gallons /quarter (summer) Existing 2013 Proposed Quarterly Rates 10% 2014 2015 2016 2017 2018 Commercial 3.00% 3.00% 3.00% 3.00% 3.00 Fixed Charge 72.85 Residential Residential 70.00 8.25 8.50 8.75 9.01 9.29 Low Income -Sewer Only 46.66 48.57 50.03 51.53 53.07 54.67 Sewer Only 70.00 72.85 75.04 77.29 79.61 81.99 Commercial Commercial 70.00 8.25 8.50 8.75 9.01 9.29 Usage Rates Residential - Option #1 0.00 1.90 1.96 2.02 2.08 2.14 Residential - Option #2 0.00 3.40 3.50 3.61 3.72 3.83 Commercial 0.00 1.90 1.96 2.02 2.08 2.14 Sewer Fund - Impact Analysis Customer Current Rates Option #1 OF Residential 10% 7,000 gallons /quarter (summer) $70.00 $21.55 N/A 4,000 gallons / quarter (capped) N/A $21.85 80% 34,000 gallons / quarter (summer) 70.00 72.85 N/F 19,000 gallons / quarter (capped) N/A 72.8E 61,000 gallons /quarter (summer) 70.00 124.15 N/A 10% 34,000 gallons /quarter (capped) N/A 123.85 Commercial 50% 90,000 gallons /quarter 70.00 179.25 179.25 Non -Water User 70.00 72.85 72.85 Both options are "revenue neutral" and incorporate the 3% rate increase for 2014 no EH,LERS 10/24/2013 Sewer Fund • Policy Discussion — Both options generate same amount of revenue — Consistency with sewer bills throughout year • Option #1: More fluctuation in bills between winter and summer • Option #2: Customers 15t quarter usage caps sewer consumption for rest of year — Option #2: Sewer bills more stable throughout the year. Easy for customers to budget. 19 1 _, Excelsior Contract 19 EHLERS • Contract for joint usage of Glencoe Road sanitary trunk sewer line in 1971 — Total cost was $42,360 in 1971 dollars, of which Shorewood paid half • Shorewood annually pays Excelsior joint use sanitary sewer service rental fees based on: — Budgeted collection costs, depreciation and administrative costs ?O IVV — Proportionate share of estimated wastewater flows into Excelsior per MCES EHLERS 10/24/2013 10 Excelsior Contract • Potential discussion points with the City of Excelsior: — No reconciliation of budgeted costs to actual costs — Depreciation is based on entire City of Excelsior and not just Glencoe Road trunk sewer line • Currently paying $30,000 /year to Excelsior • Could save City of Shorewood $7,500 /year based on following assumptions: — Value of Glencoe Rd. fixed asset = purchase price in 1971 — Life of the fixed asset is 50 years — Asset is depreciated by the same amount each year — Asset will be fully depreciated by 2021 21 EHLERS LEADERS IN PUBLIC FINANCE Stacie Kvilvang Senior Financial Advisor (651) 697 -8506 skvilvang @ehlers - inc.com zz . 19 EHLERS Jason Aarsvold Financial Advisor (651) 697 -8512 jaarsvold @ehlers - inc.com ■ . 10/24/2013 11 City of Shorewood Utility Rate Study Base Model 1 Rates Inflation Actual 2 Revenue growth assumption - non -usage Budget 3 Investment income yield 4 Expense growth - general and administrative 5 Expense growth - contractual 6 Expense growth - non personnel 10 Beginning net assets 11 2011 12 Operating Revenues 2013 14 Sewer charges 2015 15 Storm Sewer Charges 2017 15 Revenue Due to Growth 2019 16 Total Operating Revenues 2021 17 2023 18 Operating Expenses 19 Personal Services 0.00% 20 Supplies 3.00% 21 Repairs and maintenance 3.00% 22 Depreciation 3.00% 23 Professional Services 3.00% 24 Contracted Services 3.00% 25 Insurance 26 Utilities 2.00% 27 Disposal Charges 2.00% 28 Other 2.00% 29 Total Operating Expenses 2.00% 30 2.00% 31 Net Operations 2.00% 32 Non operating revenues (expenses) 33 Special Assessments 1.25% 34 Interest income 1.25% 35 Other Income 1.25% 36 Interest and Other Expenses 1.25% 37 Connection Fees 1.25% 38 Transfers in 1.25% 39 Transfers out 40 Total non operating revenue (expenses) 3.00% 41 3.00% 42 Net increase (decrease) in resources 3.00% 43 3.00% 44 Ending net assets 3.00% 45 CIP Funding 3.00% 46 Purchase of Capital Assets 47 Interfund Loan 3.00% 48 IFL P &I - Future 15 Years 4% 49 IFL P &I - Future 15 Years 4% 50 IFL P &I - Future 15 Years 4% 51 IFL P &I - Future 15 Years 4% 52 IFL P &I - Future 15 Years 4% 53 IFL P &I - Future 15 Years 4% 54 2.00% 55 Bond Prin - Existing 2.00% 56 2.00% 57 Beginning Cash 2.00% 58 Add net operations (line 29) 2.00% 59 Add back depreciation (line 26) 2.00% 60 Add net non operating (line 40) 5,705,107 61 Add capital and bond (lines 55 -52) 5,198,487 62 Net change in balance sheet items 4,764,340 64 Ending Cash 3,985,242 65 Other investments 3,683,931 66 Ending net assets 3,362,059 67 69 Target minimum working capital 70 Actual working capital -cash balance 71 Over (Under) target working capital Sewer Fund 10/23/2013 0FREERS Actual Budget Projected 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 0.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 1.25% 1.25% 1.25% 1.25% 1.25% 1.25% 1.25% 1.25% 1.25% 1.25% 1.25% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 5.741.797 5,705,107 5,400,530 5,198,487 5,119,156 4,764,340 4,122,242 3,985,242 3,837,153 3,683,931 3,526,248 3,362,059 3,193,208 3,019,517 840.413 818.296 828,490 829,010 835.016 860.067 885.869 912.445 939,818 968.013 997.053 1.026.965 1,057,773 1,089,507 840,413 818.296 828,490 829,010 835.016 860.067 885,869 912,445 939,818 968.013 997.053 1.026.965 1,057,773 1,089,507 69,729 99,995 94,617 93,274 96,072 98,954 101,923 104,981 108,130 111,374 114,715 118,157 121,701 125,352 2,311 3,044 1,970 9,260 9,538 9,824 10,119 10,422 10,735 11,057 11,389 11,730 12,082 12,445 40,283 31,562 12,149 15,000 15,300 15,606 15,918 16,236 16,561 16,892 17,230 17,575 17,926 18,285 218,483 214,247 221,214 225,000 231,750 238,703 245,864 253,239 260,837 268,662 276,722 285,023 293,574 302,381 6,884 0 14,510 13,750 14,163 14,587 15,025 15,476 15,940 16,418 16,911 17,418 17,941 18,479 31,825 42,521 10,230 20,000 20,600 21,218 21,855 22,510 23,185 23,881 24,597 25,335 26,095 26,878 5,225 0 773 6,500 6,695 6,896 7,103 7,316 7,535 7,761 7,994 8,234 8,481 8,735 9,725 10,625 8,700 6,000 6,180 6,365 6,556 6,753 6,956 7,164 7,379 7,601 7,829 8,063 594,273 744,098 702,206 560,386 578,214 595,560 613,427 631,830 650,785 670,308 690,418 711,130 732,464 754,438 1,435 5.534 443 7,050 7,262 7,479 7,704 7,935 8,173 8,418 8,671 8,931 9,199 9,475 980,173 1.151.626 1.065,926 956,220 985,773 1,015,193 1,045,493 1,076,699 1,108,837 1,141,937 1,176,026 1,211,134 1,247,293 1,284,532 (139,760) (' 33,330) (237,436) (127,210) (150,757) (155,127) (159,624) (164,254) (169,019) (173,924) (178,973) (184,170) (189,519) (195,025, 0 0 0 0 0 0 0 0 0 0 0 0 0 0 38,440 27,553 29,843 43,934 41,945 27,452 19,079 12,513 12,035 12,367 10,794 11,209 11,595 11,948 2,230 1,200 3,150 3,245 3,342 3,442 3,545 3,652 3,761 3,874 3,990 4,110 4,233 4,360 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,400 2,400 700 60,000 0 (249,345) (517,866) 103,070 28,753 35,393 47,878 204,058 486,972 22,625 16,165 15,797 16,241 14,784 15,319 15,828 16,308 36,690 304,577 202,043 79,331 354,815 642,098 136,999 148,089 153,222 157,683 164,189 168,850 173,691 178,717 5,705,107 5,400,530 5,198,487 5,119,156 4,764,340 4,122,242 3,985,242 3,837,153 3,683,931 3,526,248 3,362,059 3,193,208 3,019,517 2,840,800 (123,479) (190,013) (22,015) (304,800) (561,350) (159,135) (240,400) (90,041) (191,280) (197,019) (202,929) (209,017) (215,288) (221,746) (475,000) (150,000) (450,000) (150,000) 0 (150,000) 0 0 0 0 42,722 42,722 42,722 42,722 42,722 42,722 42,722 42,722 42,722 13,491 13,491 13,491 13,491 13,491 13,491 13,491 13,491 40,473 40,473 40,473 40,473 40,473 40,473 40,473 13,491 13,491 13,491 13,491 13,491 13,491 0 0 0 0 0 13,491 13,491 13,491 13,491 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,666,489 3,776,321 3,544,245 3,514,714 3,355,583 2,196,167 1,526,358 1,001,036 962,832 989,344 863,482 896,754 927,579 955,843 (139,760) (333,330) (237,436) (127,210) (150,757) (155,127) (159,624) (164,254) (169,019) (173,924) (178,973) (184,170) (189,519) (195,025) 218,483 214,247 221,214 225,000 231,750 238,703 245,864 253,239 260,837 268,662 276,722 285,023 293,574 302,381 103,070 28,753 35,393 47,878 (204,058) (486,972) 22,625 16,165 15,797 16,241 14,784 15,319 15,828 16,308 (123,479) (190,013) (22,015) (304,800) (1,036,350) (266,413) (634,187) (143,354) (81,102) (236,841) (79,260) (85,348) (91,619) (98,077) 51.518 48.267 26,687 3,776,321 3,544,245 3,514,714 3,355,583 2,196,167 1,526,358 1,001,036 962,832 989,344 863,482 896,754 927,579 955,843 981,430 5,705,107 5,400,530 5,198,487 5,119,156 4,764,340 4,122,242 3,985,242 3,837,153 3,683,931 3,526,248 3,362,059 3,193,208 3,019,517 2,840,800 599,328 682,937 643,570 590,610 608,762 626,948 645,678 664,969 684,837 705,299 726,374 748,079 770,433 793,457 3,776,321 3,544,245 3,514,714 3,355,583 2,196,167 1,526,358 1,001,036 962,832 989,344 863,482 896,754 927,579 955,843 981,430 3,176,993 2,861,309 2,871,144 2,764,973 1,587,406 899,411 355,358 297,863 304,507 158,182 170,380 179,500 185,410 187,974 10/23/2013 0FREERS City of Shorewood Utility Rate Study Base Model 1 Rates Inflation Actual 2 Revenue growth assumption - non -usage Budget 3 Investment income yield 4 Expense growth - general and administrative 5 Expense growth - contractual 6 Expense growth - non personnel 10 Beginning net assets 11 2011 12 Operating Revenues 2013 14 Sewer charges 2015 15 Storm Sewer Charges 2017 15 Revenue Due to Growth 2019 16 Total Operating Revenues 2021 17 2023 18 Operating Expenses 19 Personal Services 0.00% 20 Supplies 20.00% 21 Repairs and maintenance 20.00% 22 Depreciation 0.00% 23 Professional Services 0.00% 24 Contracted Services 0.00% 25 Insurance 26 Utilities 2.00% 27 Disposal Charges 2.00% 28 Other 2.00% 29 Total Operating Expenses 2.00% 30 2.00% 31 Net Operations 2.00% 32 Non operating revenues (expenses) 33 Special Assessments 1.25% 34 Interest income 1.25% 35 Other Income 1.25% 36 Interest and Other Expenses 1.25% 37 Connection Fees 1.25% 38 Transfers in 1.25% 39 Transfers out 40 Total non operating revenue (expenses) 3.00% 41 3.00% 42 Net increase (decrease) in resources 3.00% 43 3.00% 44 Ending net assets 3.00% 45 CIP Funding 3.00% 46 Purchase of Capital Assets 47 Interfund Loan 3.00% 48 IFL P &I - Future 15 Years 4% 49 IFL P &I - Future 15 Years 4% 50 IFL P &I - Future 15 Years 4% 51 IFL P &I - Future 15 Years 4% 52 IFL P &I - Future 15 Years 4% 53 IFL P &I - Future 15 Years 4% 54 2.00% 55 Bond Prin - Existing 2.00% 56 2.00% 57 Beginning Cash 2.00% 58 Add net operations (line 29) 2.00% 59 Add back depreciation (line 26) 2.00% 60 Add net non operating (line 40) 1,739,820 61 Add capital and bond (lines 55 -52) 1,628,234 62 Net change in balance sheet items 1,933,127 64 Ending Cash 2,408,267 65 Other investments 2,890,783 66 Ending net assets 3,429,074 67 69 Target minimum working capital 70 Actual working capital -cash balance 71 Over (Under) target working capital Storm Sewer Fund 10/23/2013 EHLERS Actual Budget Projected 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 0.00% 20.00% 20.00% 20.00% 20.00% 20.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 1.25% 1.25% 1.25% 1.25% 1.25% 1.25% 1.25% 1.25% 1.25% 1.25% 1.25% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 1,661,495 1,739,820 1,706,737 1,628,234 1,650,838 1,933,127 2,263,268 2,408,267 2,613,146 2,890,783 3,163,824 3,429,074 3,688,723 3,944,830 190,819 189,013 186,943 186,960 224,352 269,223 323,067 387,680 465,217 465,217 465,217 465,217 465,217 465,217 190,819 189,013 186,943 186,960 224,352 269,223 323,067 387,680 465,217 465,217 465,217 465,217 465,217 465,217 22,737 44,715 57,611 35,601 36,669 37,769 38,902 40,069 41,271 42,509 43,785 45,098 46,451 47,845 2,581 3,565 1,685 4,400 4,532 4,668 4,808 4,952 5,101 5,254 5,411 5,574 5,741 5,913 33,475 88,004 30,030 35,500 36,210 36,934 37,673 38,426 39,195 39,979 40,778 41,594 42,426 43,274 19,833 25,250 32,314 33,283 34,282 35,310 36,370 37,461 38,585 39,742 40,934 42,162 43,427 44,730 9,848 29,632 19,783 11,000 11,330 11,670 12,020 12,381 12,752 13,135 13,529 13,934 14,353 14,783 40,871 41,752 131,488 50,000 51,500 53,045 54,636 56,275 57,964 59,703 61,494 63,339 65,239 67,196 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,762 117 935 2,800 2,884 2,971 3,060 3,151 3,246 3,343 3,444 3,547 3,653 3,763 131,107 233,035 273,846 172,584 177,407 182,367 187,469 192,716 198,113 203,665 209,375 215,248 221,290 227,504 59,712 (44,022) (86,903) 14,376 46,945 86,855 135,598 194,964 267,103 261,552 255,842 249,968 243,927 237,712 7,651 6,957 6,988 7,198 7,414 7,636 7,865 8,101 8,344 8,594 8,852 9,118 9,391 9,673 5,637 3,882 1,412 1,031 1,230 1,150 1,536 1,814 2,189 2,895 557 563 2,789 4,794 5,325 100 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 226,700 234,500 18,613 10,939 8,400 8,229 235,343 243,286 9,401 9,915 10,533 11,490 9,409 9,680 12,181 14,467 78,325 33.083 78.503 22,604 282,288 330,141 144,999 204,879 277,636 273,041 265,250 259,649 256,107 252,179 1,739,820 1,706,737 1,628,234 1,650,838 1,933,127 2,263,268 2,408,267 2,613,146 2,890,783 3,163,824 3,429,074 3,688,723 3,944,830 4,197,010 (418,085) (110,901) (40,000) (797,941) (441,865) (552,920) (265,620) (149,546) (539,712) (182,021) 0 (15,501) 0 475,000 150,000 450,000 150,000 0 150,000 (42,722) (42,722) (42,722) (42,722) (42,722) (42,722) (42,722) (42,722) (42,722) (13,491) (13,491) (13,491) (13,491) (13,491) (13,491) (13,491) (13,491) (40,473) (40,473) (40,473) (40,473) (40,473) (40,473) (40,473) (13,491) (13,491) (13,491) (13,491) (13,491) (13,491) 0 0 0 0 0 (13,491) (13,491) (13,491) (13,491) 571,128 665,518 214,142 82,479 98,367 91,996 122,861 145,097 175,130 231,626 44,521 45,015 223,157 383,522 59,712 (44,022) (86,903) 14,376 46,945 86,855 135,598 194,964 267,103 261,552 255,842 249,968 243,927 237,712 19,833 25,250 32,314 33,283 34,282 35,310 36,370 37,461 38,585 39,742 40,934 42,162 43,427 44,730 18,613 10,939 8,400 8,229 235,343 243,286 9,401 9,915 10,533 11,490 9,409 9,680 12,181 14,467 0 (418,085) (110,901) (40,000) (322,941) (334,587) (159,133) (212,307) (259,724) (499,889) (305,690) (123,669) (139,170) (123,669) 3.768 25.458 25,427 665,518 214,142 82,479 98,367 91,996 122,861 145,097 175,130 231,626 44,521 45,015 223,157 383,522 556,762 1,739,820 1,706,737 1,628,234 1,650,838 1,933,127 2,263,268 2,408,267 2,613,146 2,890,783 3,163,824 3,429,074 3,688,723 3,944,830 4,197,010 75,470 129,143 153,080 102,934 148,566 165,052 208,606 225,266 228,527 245,372 248,824 252,374 256,028 259,786 665,518 214,142 82,479 98,367 91,996 122,861 145,097 175,130 231,626 44,521 45,015 223,157 383,522 556,762 590,048 85,000 (70,601) (4,567) (56,571) (42,191) (63,509) (50,137) 3,100 (200,852) (203,809) (29,217) 127,494 296,976 10/23/2013 EHLERS City of Shorewood Sanitary Sewer System Capital Improvement Program Actual CIP (2013 Dollars) 304,800 545,000 150,000 220,000 80,000 165,000 165,000 165,000 165,000 165,000 165,000 Percent Inflation 0% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% Inflated Project Costs 304,800 CAPITAL EQUIPMENT 159,135 240,400 90,041 191,280 197,019 202,929 209,017 215,288 221,746 Radio /ISP Communications - Lift Station Retrofit SS -10 -10 40,000 10,000 Dump Truck 068 165,000 PROJECTS Lift Station 11 Rehab - 20465 Radisson SS -13 -01 180,000 Lift Station 11 Force Main Separation SS -13 -02 194,800 Lift Station 9 Rehab - 20995 Minnetonka Blvd SS -14 -01 120,000 Lift Station 10 Rehab - 4773 Lakeway Terrace SS -15 -01 80,000 Lift Station 20 Rehab - 26550 Noble Road SS -16 -01 70,000 Lift Station 7 Rehab - 5600 Woodside Road SS -16 -02 80,000 Lift Station 18 Rehab - 4996 Shady Island Point SS -17 -01 10,000 Inflow & Infiltration Reduction SS -99 -05 70,000 70,000 70,000 70,000 70,000 70,000 70,000 70,000 70,000 70,000 70,000 Future capital 95,000 95,000 95, 0001 95,0001 95,000 95,000 Actual CIP (2013 Dollars) 304,800 545,000 150,000 220,000 80,000 165,000 165,000 165,000 165,000 165,000 165,000 Percent Inflation 0% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% Inflated Project Costs 304,800 561,350 159,135 240,400 90,041 191,280 197,019 202,929 209,017 215,288 221,746 10/23/2013 EHLERS City of Shorewood Storm Sewer System Capital Improvement Program Actual CIP (2013 Dollars) 40,000 774,700 416,500 506,000 236,000 129,000 452,000 148,000 0 11,880 0 Percent Inflation 0% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% Inflated Project Costs 40,000 CAPITAL EQUIPMENT 441,865 552,920 265,620 149,546 539,712 182,021 0 15,501 0 None PROJECTS Lake South Auto Drainage - WSB Report STM -12 -05 24,000 Valleywood Circle & Lane - Drainage STM -12 -08 142,000 Shorewood Lane Ditch STM -13 -01 70,000 Sunnyvale Lane Drainage STM -13 -02 192,000 Excelsior Blvd Drainage STM -13 -03 40,000 Club Valley Drainge STM -14 -01 101,000 6120 Riviera Drainage - WSB Report STM -14 -04 19,000 Star Circle & Lane STM -15 -01 31,000 Grant Lorenz STM -15 -02 50,000 50,000 50,000 23350 Academy Drainage STM -15 -04 75,000 Garden Road STM -15 -05 26,000 Amlee /Glen Road STM -16 -01 381,000 Manitou Lane STM -16 -02 75,000 Riviera Lane STM -17 -01 87,000 Shorewood Lane STM -17 -02 99,000 Mann Lane STM -18 -01 105,000 Maple Street STM -18 -02 24,000 Eureka Road North STM -19 -01 452,000 Seamans Drive STM -20 -01 148,000 Rampart Court Drainage STM -22 -01 11,880 Galpin Lake Rd Trail T003 226,700 Smithtown From CR 19 to Regional Trail T006 I 1 1 234,500 Future capital Actual CIP (2013 Dollars) 40,000 774,700 416,500 506,000 236,000 129,000 452,000 148,000 0 11,880 0 Percent Inflation 0% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% Inflated Project Costs 40,000 797,941 441,865 552,920 265,620 149,546 539,712 182,021 0 15,501 0 10/23/2013 40 FREERS City of Shorewood Council Meeting Item Title / Subject: Approval of the 2014 -2023 CIP and 2014 Enterprise Budgets Meeting Date: January 27, 2014 Prepared by: Bill Joynes Bruce DeJong Attachment: Resolution Technology Projects CIP Projects by Department Capital Outlay Fund Budgets Enterprise Fund Budgets 10B MEETING TYPE Regular Meeting Policy Consideration: Adoption of these budgets will give staff the authorization to expend funds to provide or maintain service levels to the community. Background: The 2014 General Fund Budget and tax levy were adopted, as required by state law, after the Truth -in- Taxation meeting on December 2, 2013. These remaining funds are not required be budgeted, but budgets can be adopted as guidelines to ensure that staff and residents are clear on the level of expenditure the City Council is comfortable allowing for each of these areas in the coming year. The CIP also provides a glimpse at potential spending in various areas over the next nine years beyond 2014. However, none of the funding scheduled in the CIP for 2015 or beyond will be committed without further Council action. Each of these budgets has been discussed in detail at work sessions held throughout the fall. These budgets represent staff's estimate of what is required to provide the level of service desired in 2014. Changes included in this document from what was presented in the packet on January 13 are as follows: CIP 402 $70,000 was added to P0302 Badger Park Field Improvements for lights in 2015. At this point, we have maintained the $100,000 placeholder amount for field improvements in 2014. Those plans should be further refined after the work session discussion on Monday evening. 403 The typo in project 094 — Plow and Sander — One Ton Dump was changed from $155,000 to $15,000. The Technology upgrades were reduced $6,000 by removing the Customer Relations Management (CRM) software. 406 The sidewalk projects have been amended to show only the expenditures out of the Trail fund. Transfers from the MSA fund to the trail fund will be revenues supporting the cost of construction. The costs remaining on Smithtown Road West are potentially high, but $120,000 remains unpaid on the construction contract, WSB will have additional inspection expenses, and there still remains the possibility of tree replacement. Staff has generously estimated $200,000 for the full remaining costs. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 631 The Amlee /Glen Road project has been modified to reflect only storm water improvements to Amlee Road and the cost has been reduced from $381,000 down to $78,000. The Capital Fund Budgets represent the capital outlays that come from the 2014 expenditures in the CIP and the funding necessary to make those funds whole. Transfers are budgeted from the MSA and Community Infrastructure funds to defray trail costs. All other funds have sufficient cash balances to cover the 2014 anticipated expenditures. The Enterprise funds have been updated to show the depreciation expense and total properly. The individual line items reflect what was shown in the previous version of the budget. The cash flows for the Sewer and Storm Water funds are included with the rate study information. Financial or Budget Considerations: The adoption of these budgets does not limit the City Council's ability to modify spending priorities or authorizations throughout the year. Options: The City Council may choose to: 1. Adopt the budgets and CIP as presented; 2. Make additional changes and adopt the amended budgets and CIP; 3. Do not adopt any budgets or CIP and require staff to present justification and individual authorization for each expenditure or project. Recommendation / Action Requested: Staff recommends that the City Council adopt the budget and CIP resolution as submitted by staff. CITY OF SHOREWOOD RESOLUTION NO. 14- ADOPTING THE 2014 -2023 CAPITAL IMPROVEMENT PLAN, CAPITAL PROJECT FUND BUDGETS, AND 2014 ENTERPRISE BUDGETS WHEREAS, City staff have presented the preliminary CIP and 2014 budgets at work sessions since September, 2013; and WHEREAS, the City Council has reviewed the CIP and budgets and made modifications to each that reflect desired community service levels; and WHEREAS, these budgets represent a reasonable estimate of what needs to be spent to provide the desired service level; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD AS FOLLOWS: 1. The 2014 -2023 Capital Improvement Plan is hereby adopted as presented. 2. The Parks Capital, Equipment Replacement, Street Reconstruction, MSA, Trail Constriction, and Community Infrastructure budgets are hereby adopted as presented. 3. The Water, Sewer, Recycling, and Storm Water budgets are hereby adopted as presented. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of January, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor `i 01 O Ln 0 m L- txo M Ob 0 O 0 0 a) 0 to o 0 CL 4, CL MM -1- 0 00 0 0 0 0 0 Ln LM 00 i4 0 V), 0 C) 0 0 0 0 C� R Iri C) 0 r1i N O C) a O 0 CD a 0 0 m V i Vto -q O 0 N N 0 0 (D 0 0 C) 0 0 Lr) Ln LM V-1 6 6 N N 0 -Ln L4 0 CD 0 0 C) C) 0 C) Lr) 0 Lr) 0 C C Ln r" 0 N 0 Ln N Lrl Lr� 6 0 fn to try v� to VI 0 N On m 0 U 411 m V) E E 0 u m 41 U E E = CL cu ra 0 u E .= u 0 a w 0 C) U E cr M cu " 0 u .2 C: 41 U C) C) u Lo w u u 0 cu CL 0 Ci 0 U m 41 4-+ CL to 0 CL 0 4 Q) "O u C) Ln C: tlo 0 0 O U w V) . r 0 E S-- cu W = 0) 0 L�- = V) 0 0 4- o CL (n V) 0 E fu C) ++ u V) u a) a to x W m 0 -j u m 0 0 N >- V) C) 0 u OLO >, - -0 m :t U o E >" 0 41 m Cou E -a m a) (V E < cu C C) 1� cc - 0 > L) cu cu 1 0 < -0 0 < 0 V) 0 41 bn w 0 CL E C) C: -j 0 m u CL to V) 0) u C) 0 41 0 41 0 -1- N ! City of Shorewood, Minnesota Capital Improvement Program 2014 thru 2023 Source # Priority 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total 402 -Park tm rovements Gideon Glen Signage & Parking Lot P0003 5 15,000 15,000 Freeman Plaza P0100 5 5,000 5,000 Freeman North Playground P0102 4 55,000 55,000 Equipment Freeman Parking Lot w/ MCWD P0103 5 50,000 50,000 Freeman Ball Field Lights P0104 5 75,000 75,000 Freeman Picnic Shelter Re -Roof P0105 4 3,000 3,000 Freeman Park - Eddy Station P0108 4 3,000 3,000 Freeman - Waterline for Community P0111 4 8,000 8,000 Garden Cathcart Park - Resurface P0200 1 6,500 7,000 7,000 20,500 Tennis /Basketball Courts Cathcart Park Hockey Boards P0201 3 40,000 40,000 Cathcart Park Tot Lot P0202 5 50,000 50,000 Cathcart Parking Lot P0203 5 100,000 100,000 Badger Park - Creek Crossing P0300 3 10,000 10,000 Badger Park Tennis Courts P0301 2 8,000 8,000 8,000 24,000 Badger Park Field Improvements P0302 n/a 100,000 70,000 170,000 Badger Park Parking & Road P0303 2 178,000 178,000 Badger Park Amenities P0304 2 157,000 157,000 Manor Park - Shelter Outside Floor P0402 1 5,400 5,400 & Stoops Silverwood Park - Resurface 1/2 court P0500 2 2,000 2,500 2,500 7,000 Silverwood Park Equipment P0501 3 60,000 60,000 Silverwood Park Swing Set P0502 3 14,000 14,000 Skate Park Rehab P0600 3 75,000 75,000 Skate Park Picnic Shelter P0601 5 15,000 15,000 402 - Park Improvements Total 133,000 413,500 118,000 121,000 194,500 19,000 128,400 9,500 3,000 1,139,900 772ursday, January 23, 2014 Source # Priority 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total 1403 - Equipment Replacement Fund UTV - replace unit 34 034 5 20,000 20,000 Tractor- Ford 3910 035 5 54,000 54,000 Sweeper - replace unit 46 046 5 4,000 4,000 Flatbed - 4 x 2 Replace unit 49 049 5 44,000 44,000 Loader - Cat 930H 056 5 250,000 250,000 Trailer 18' replace unit 59 059 5 15,000 15,000 Sand Pro 3000 - replace Unit 64 064 2 13,000 13,000 Trailer 12' replace unit 69 069 5 5,000 5,000 Dump Truck - replace unit 72 072 5 170,000 170,000 Groundsmaster Mower -Toro 328D - 075 2 31,000 31,000 replace unit 75 Pickup 44 - Replace Unit 78 078 3 35,000 35,000 Pickup - 350 44 replace unit 81 081 5 42,000 42,000 Mower- Replace Unit 86 086 4 26,000 32,000 58,000 Pickup 350 44 - replace unit 91 091 5 50,000 50,000 Groundsmaster Mower replace unit 093 5 28,000 28,000 93 ca Plow and Sander- One Ton Dump 094 5 15,000 15,000 Skid Steer- replace unit 97 097 5 55,000 55,000 Boom Truck 100 5 84,000 84,000 Chipper 101 5 45,000 45,000 Blower for Groundsmaster - replace AN 3 6,500 6,500 A01 Cab for mower- replace A02 A02 3 8,000 8,000 Cab for mower - replace A04 A04 4 7,000 7,000 Mower - Rear A05 5 13,000 13,000 Flail Mower -Side A06 5 17,000 17,000 Blower for Groundsmaster - replace A08 3 9,000 9,000 A08 Engine/Transmission Analysis A09 n/a 4,000 4,500 5,000 13,500 Station Replace Sander A10 3 14,000 14,000 South Shore Community Center PF -i1 -01 n/a 2,500 43,000 41,000 2,000 88,500 Public Works Building PF-12-01 n/a 10,000 81,000 91,000 Color Copier Replacement r -13 -03 2 10,000 10,000 Technology Upgrades r- -14 -01 2 15,500 15,500 Computer Upgrades r -99 -99 1 15,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 105,000 - Equipment Replacement Fund Total 181,000 300,000 141,500 193,000 68,500 44,000 96,000 117,000 15,000 260,000 1,416,000 Thursday, January 23, 2014 Q Source # Priority 2014 2015 2015 2017 2018 2019 2020 2021 2022 2023 Total 404 - Street Reconstruction Fund 1 Elbert Point LR-13-01 3 KcKinley Circle LR-13,02 3 Valleywood Circle & Lane LR -13 -06 3 Charleston Circle LR -14-01 4 Club Valley Road LR -14 -02 4 Lake Virginia Drive LR -14 -03 4 Radisson Entrance LR -14 -04 4 Sunnyvale Lane LR -14 -06 4 Timber Lane LR -14 -07 4 Chaska Road LR -15 -01 5 Mayflower Road LR -15 -02 5 McKinley Court LR -15 -03 5 Murray Hill Road LR -15 -04 5 Star Circle & Lane LR -15 -05 5 Summit Avenue LR -15 -06 5 Amlee Road LR -16 -01 5 Garden Road LR -16 -02 5 Gillette Curve LR -16 -03 5 Manitou Lane LR -16 -04 5 McKinley Place N & S LR -16 -05 5 Shady Hills Circle LR -16 -06 5 Echo Road LR -17-01 5 Howards Point Road LR -17 -02 5 Kathleen Court LR -17 -03 5 Oak Ridge Circle LR -17 -04 5 Riviera Lane LR-17-05 5 Shorewood Lane LR -17 -06 5 Mann Lane LR -18 -01 5 Maple Street LR -18 -02 5 Bayswater Road LR -19-01 5 Boulder Circle LR -19 -02 5 Christmas Lane W LR -19 -03 5 Lilac Lane LR -19 -05 Strawberry Lane LR -19 -06 5 Vine Street LR -19 -07 5 Birch Bluff Road LR -20 -01 5 27,000 27,000 21,000 21,000 601,000 601,000 36,000 36,000 29,000 29,000 63,000 63,000 33,000 33,000 228,000 228,000 55,000 55,000 87,000 87,000 33,000 33,000 40,000 40,000 52,000 52,000 453,000 453,000 32,000 32,000 332,000 332,000 42,000 42,000 35,000 35,000 317,000 317,000 65,000 65,000 51,000 51,000 71,000 71,000 180,000 180,000 22,000 22,000 29,000 29,000 371,000 371,000 423,000 423,000 444,000 444,000 100,000 100,000 100,000 100,000 49,000 49,000 32,000 32,000 46,000 46,000 85,000 85,000 33,000 33,000 107,000 107,000 Thursday, January 23, 2014 Source # Priority 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Excelsior Blvd LR -20 -02 5 Seamans Drive LR -20-03 5 West Lane LR -20 -04 5 Christmas Lane E LR -21 -01 5 Christmas Lake Road LR -21 -02 5 Country Club Road LR -21 -03 5 Chestnut Court & Chestnut Terrace LR -22 -01 5 Murray St LR -22 -02 5 Rampart Ct LR -22 -03 5 Silver Lake Trail LR -22 -04 5 Smithtown Circle LR -22 -05 5 Shady Island Circle, Point & Road LR -23-01 5 Shady Island Trail LR -23 -02 5 Sylvan Lane LR -23 -03 5 Wild Rose Lane E & W LR -23 -04 5 Street Sign Replacement LR -99 -001 2 Maintenance - Bituminous Sealcoating LR -99 -100 1 404 - Street Reconstruction Fund Total 406 - Trails 82,000 130,000 Smithtown - West Border to T002 1 Regional Sidewalk 24,000 Galpin Lake Rd Sidewalk r003 1 Smithtown from Cc Rd 19 to T006 1 Regional Trail Excelsior Blvd - Greenwood to T016 1 Barrington 25,000 406 - Trails Total 601 - Water Fund Air Compressor - Replace unit 38 038 3 Dump Truck - replace unit 65 065 3 Utility Truck w /crane & toolbox 076 5 replace unit 76 Utility Vehicle - replace unit 77 077 4 Pick -up - 4 x 4 150 Replace Unit 80 080 5 Radio /ISP Communications System w -10 -01 1 Water Main - Star Circle & Lane W-11-02 n/a Water Main - Sunnyvale Lane W-13-02 n/a 19,000 931,900 1,094,200 1,287,500 789,800 658,100 1,069,400 486,700 493,000 1,389,000 9,569,200 200,000 19,000 629,000 680,100 680,100 629,000 32,000 703,500 180,000 32,000 1,060,100 21,000 1,763,600 21,000 12,000 107,000 165,000 107,000 77,000 95,000 26,000 95,000 35,000 58,000 80,000 58,000 801000 82,000 130,000 82,000 100,000 24,000 24,000 47,000 47,000 25,000 25,000 116,000 116,000 128,000 128,000 28,000 28,000 842,000 842,000 6,600 6,900 7,200 7,500 7,800 8,100 8,400 8,700 9,000 70,200 270,000 228,000 245,000 184,000 238,000 305,000 274,000 255,000 248,000 275,000 2,522,000 1,369,600 931,900 1,094,200 1,287,500 789,800 658,100 1,069,400 486,700 493,000 1,389,000 9,569,200 200,000 200,000 680,100 680,100 703,500 703,500 180,000 180,000 1,060,100 703,500 1,763,600 12,000 12,000 165,000 165,000 77,000 77,000 26,000 26,000 35,000 35,000 80,000 801000 130,000 130,000 100,000 100,000 Thursday, January 23, 2014 Source # Priority 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total W. Water Tower- Rehab & Painting W -13 -03 3 450,000 450,000 601 - Water Fund Total 795,000 254,000 26,000 1,075,000 ;611 - Sanitary Sewer Fund SewerJetter - replace unit 60 060 5 51,000 51,000 Dump Truck - Replace Unit 68 068 2 165,000 165,000 P,adio /ISP Communications - Lift ss -to -to 1 10,000 10,000 Station Retrofit Lift Station 11 Rehab - 20465 SS -13 -01 3 180,000 180,000 Radisson Rd. Lift Station 9 Rehab - 20995 SS -14 -01 3 120,000 120,000 Minnetonka Blvd Lift Station 10 Rehab - 4773 Ss -15-01 3 80,000 80,000 Lakeway Terrace Lift Station 20 Rehab - 26550 Noble ss -16,01 3 70,000 70,000 Road Lift Station 7 Rehab - 5600 SS-16-02 3 80,000 80,000 Woodside Road Lift Station 18 Rehab - 4996 Shady ss -17-01 3 10,000 10,000 Island Point Infiltration and Inflow Reduction SS -99 -05 1 70,000 70,000 70,000 70,000 70,000 70,000 70,000 70,000 70,000 70,000 700,000 611 - Sanitary Sewer Fund Total 545,000 150,000 271,000 80,000 70,000 70,000 70,000 70,000 70,000 70,000 1,466,000 631 - Stormwater Management Fund r 4" pump replace unit 50 050 5 45,000 45,000 Galpin Lake Rd Trail Stormwater SS003 1 226,700 226,700 Smithtown Road Trail Stormwater SS006 1 234,500 234,500 Lake South Auto Drainage - WSB STM -12 -05 3 24,000 24,000 Report Valleywood Circle & Lane - Drainage STM -12 -08 4 142,000 142,000 Shorewood Lane Ditch STM -13 -01 4 70,000 70,000 Sunnyvale Lane Drainage STM -13 -02 4 192,000 192,000 Club Valley Drainage STM -14 -01 4 101,000 101,000 6120 Riviera Drainage - WSB Report STM -14 -04 3 19,000 19,000 Star Circle & Lane STM -15 -01 5 31,000 31,000 Grant Lorenz STM -15 -02 5 50,000 50,000 50,000 150,000 23350 Academy Drainage STM -15 -04 4 75,000 75,000 Garden Road sTM -15 -05 4 26,000 26,000 Amlee Road sTM -16 -01 4 78,000 78,000 Manitou Lane S M -16 -o2 4 75,000 75,000 Thursday, January 23, 2014 Source # Priority 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Riveria Lane STM -17 -01 4 87,000 87,000 Shorewood Lane STM -17 -02 4 99,000 99,000 Mann Lane STM -18 -01 4 105,000 105,000 Maple St STM -18 -02 4 24,000 24,000 Seamans Drive STM -20 -01 4 148,000 148,000 Rampart Ct, Drainage STM -22 -01 1 11,880 11,880 Stormwater Management Fund Total 774,700 416,500 203,000 236,000 129,000 193,000 11,880 1,964,080 GRAND TOTAL 4,858,400 3,169,400 1,853,700 1,917,500 1,251,800 791,100 1,556,800 683,200 592,880 1,719,000 18,393,780 Thursday, Jaiivaiy 23, 2014 PARK CAPITAL IMPROVEMENT FUND Fund: 402- Park Capital Outlay REVENUES Beginning Fund Balance Park Dedication Fees Interest Earnings" Contributions / donations Concession Sales Grants Miscellaneous revenue Transfers in TOTAL REVENUES EXPENDITURES OTHER SERVICES Contractrual Services Miscellaneous Charges TOTAL OTHER SERVICES CAPITAL OUTLAY Other Improvements TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES Revenue - Over /(under) Ending Fund Balance Approved Actual Actual Actual Actual Estimated Budget 2009 2010 2011 2012 2013 2014 262,710 293,430 190,380 150,958 168,427 220,967 - 10,000 - 10,000 55,000 30,000 2,771 2,730 964 1,273 800 800 394 - - 104,200 45,000 42,000 42,000 42,000 42,000 42,000 48,165 158,930 42,964 53,273 97,800 72,800 3,800 40 3,840 - - - - - 13,605 261,980 82,386 35,804 45,260 133,000 13,605 261,980 82,386 35,804 45,260 133,000 17,445 261,980 82,386 35,804 45,260 133,000 30,720 (103,050) (39,422) 17,469 52,540 (60,200) 293,430 190,380 150,958 168,427 220,967 160,767 -8- EQUIPMENT REPLACEMENT FUND Fund: 403 - Equipment Replacement REVENUES Beginning Fund Balance Interest Earnings Miscellaneous Income Sale of Old Equipment Transfers in TOTAL REVENUES EXPENDITURES OTHER SERVICES Contractual Services Bank Charges TOTAL OTHER SERVICES CAPITAL OUTLAY Machinery and Equipment TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES Revenue over /(under) Ending Fund Balance Approved Actual Actual Actual Actual Estimated Budget 2009 2010 2011 2012 2013 2014 669,429 842,786 732,105 521,172 613,693 417,541 10,660 8,495 4,788 5,919 3,100 2,100 - 31,130 6,271 1,933 7,987 - 175,000 100,000 50,000 312,416 58,500 75,000 185,660 139,625 61,059 320,268 69,587 77,100 1,258 5,133 1,285 227,747 2,543 - - 5,133 9,760 250,306 271,992 222,614 265,739 181,000 9,760 250,306 271,992 222,614 265,739 181,000 12,303 250,306 271,992 227,747 265,739 181,000 173,357 (110,681) (210,933) 92,521 (196,152) (103,900) 842,786 732,105 521,172 613,693 417,541 313,641 -9- STREET RECONSTRUCTION FUND Fund: 404 - Street Capita( Outlay REVENUES Beginning Fund Balance MSA Maintenance Money Interest Earnings Transfers in Total Revenue EXPENDITURES CAPITAL OUTLAY Other Improvements TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES Revenue over /(under) Ending Fund Balance Approved Actual Actual Actual Actual Estimated Budget 2009 2010 2011 2012 2013 2014 1,625,965 1,619,643 1,311,707 1,481,482 1,760,337 2,144,654 11,142 13,981 11,413 11,366 8,800 10,700 700,000 712,135 700,000 700,000 714,000 725,000 711,142 726,116 711,413 711,366 722,800 735,700 717,464 1,034,052 541,638 432,511 338,483 1,369,600 717,464 1,034,052 541,638 432,511 338,483 1,369,600 717,464 1,034,052 541,638 432,511 338,483 1,369,600 (6,322) (307,936) 169,775 278,855 384,317 (633,900) 1,619,643 1,311,707 1,481,482 1,760,337 2,144,654 1,510,754 -10- MSA STREET CONSTRUCTION FUND Fund: 405 - MSA Capital Outlay EXPENDITURES MATERIALS & SUPPLIES General Supplies TOTAL MATERIALS & SUPPLIES OTHER SERVICES Miscellaneous Services 15 167 TOTAL OTHER SERVICES 15 167 TRANSFERS Transfer to Trail Fund - - 460,943 TOTALTRANSFERS - - 460,943 Approved Actual Actual Actual Actual Estimated Budget REVENUES 2009 2010 2011 2012 2013 2014 Beginning Fund Balance 124,077 127,671 131,749 132,650 133,937 134,637 MSA Construction Money - - - - - 325,606 Interest Earnings 3,594 4,093 1,068 1,287 700 700 Transfers in - - - - - - Total Revenue 3,594 4,093 1,068 1,287 700 326,306 EXPENDITURES MATERIALS & SUPPLIES General Supplies TOTAL MATERIALS & SUPPLIES OTHER SERVICES Miscellaneous Services 15 167 TOTAL OTHER SERVICES 15 167 TRANSFERS Transfer to Trail Fund - - 460,943 TOTALTRANSFERS - - 460,943 TOTAL EXPENDITURES - 15 167 - - 460,943 Revenue over /(under) 3,594 4,078 901 1,287 700 (134,637) Ending Fund Balance 127,671 131,749 132,650 133,937 134,637 - MSA Construction Account Balance - at MN DOT 120,956 325,606 - 11 - TRAIL CONSTRUCTION FUND Fund: 406 - Trail Capital Outlay REVENUES Beginning Fund Balance Interest Earnings Grants Transfers in Total Revenue EXPENDITURES CAPITAL OUTLAY Other Improvements TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES Revenue over /(under) Ending Fund Balance Approved Actual Actual Actual Actual Estimated Budget 2009 2010 2011 2012 2013 2014 -12- - (34,576) 180 1,469,045 1,060,100 180 1,469,045 1,060,100 34,756 1,434,469 1,060,100 34,756 1,434,469 1,060,100 34,756 1,434,469 1,060,100 (34,576) 34,576 - (34,576) - COMMUNITY INFRASTRUCTURE FUND Fund: 450 - Community -wide Capital Outlay REVENUES Beginning Cash Balance Interest Earnings Miscellaneous Income Transfers in Total Revenues EXPENDITURES OTHER SERVICES Miscellaneous Services TOTAL OTHER SERVICES CAPITAL OUTLAY Other Improvements TOTAL CAPITAL OUTLAY Transfers out Total TOTAL EXPENDITURES Revenue over /(under) Ending Cash Balance 13 13 150,068 3,549 150,068 - 3,549 54,132 Approved Actual Actual Actual Actual Estimated Budget 2009 2010 2011 2012 2013 2014 1,000,000 1,867,783 1,679,410 1,692,262 262,744 13,206 15,827 14,232 8,500 1,300 1,000,000 854,590 - - - - 1,000,000 867,796 15,827 14,232 8,500 1,300 13 13 150,068 3,549 150,068 - 3,549 54,132 1,380 1,434,469 - 54,132 1,380 1,434,469 264,044 - 13 204,200 1,380 1,438,018 264,044 1,000,000 867,783 (188,373) 12,852 (1,429,518) (262,744) 1,000,000 1,867,783 1,679,410 1,692,262 262,744 - -13- WATER FUND Revenue Coding: 601-00 - Expenditure Coding: 601 -00- Dept Actual Actual Budget Actual Budget YTD Request Percent Dollar REVENUES 2010 2011 2012 2012 2013 Thru Oct 2014 Change Changc 37110 Water Sales 465,861 509,737 630,000 612,892 630,000 404,643 630,000 0% 0 36101 Special Assessments 21,744 17,148 35,000 19,486 35,000 11,568 15,000 -57% (20,000) 37170 Permits & Connection Fees 29,184 15,490 1,000 21,230 1,000 20,910 15,000 1400% 14,000 36210 interest Earnings 31,999 30,359 35,000 32,351 35,000 0 35,000 0% 0 37171 Water Meter Sales 3,028 1,690 2,500 1,845 2,500 4,360 2,500 0% 0 37175 Antennae Space Rental 148,859 146,228 100,000 101,942 0 0 0 0 39310 Bond Proceeds 5,086 0 0 Total Revenues 700,675 720,652 803,500 789,746 703,500 446,567 697,500 -1% (6,000) EXPENSES Personal Services 101 Regular Salaries 64,359 80,270 74,000 105,532 82,365 53,761 79,796 -3% (2,569) 102 O.T, Salaries 2,057 2,926 3,000 1,348 3,000 6,556 3,000 0% 0 121 PERA City Share 4,524 5,915 5,972 7,945 6,189 4,369 6,003 -3% (186) 122 FICA City Share 4,817 5,936 6,310 7,720 6,531 4,342 6,334 -3% (197) 131 Ins. City Share 8,158 10,857 10,011 14,750 10,501 6,560 12,726 21% 2,225 151 Workers Compensation 683 0 0 Total Personal Services 84,598 105,904 99,293 137,295 108,585 75,588 107,858 -1% (727) Supplies 200 Office Supplies 101 - - 109 - 146 - 208 Postage 1,235 1,354 1,300 1,292 1,300 983 1,400 42% 417 221 Maint- Equipment 4,244 3,027 6,500 5,494 6,500 4,332 6,500 0% 0 223 Maint - Buildings 252 444 1,000 2,335 1,000 760 1,000 0% 0 240 Small Tools 290 43 550 686 550 - 550 0% 0 245 General Supplies 7,608 10,457 10,000 11,891 10,000 13,383 10,000 0% 0 260 Wtr Porch - Tonka Bay 2,125 2,662 3,300 3,331 3,300 1,682 3,500 6% 200 261 Wtr Porch - Excelsior 18,892 20,001 17,500 21,221 17,500 13,912 22,000 26% 4,500 262 Wtr Purch - Mtka 687 1,269 1,000 1,245 1,000 746 1,500 50% 500 263 Wtr Purch - Chan 11,380 13,122 12,000 15,645 12,000 9,163 16,000 33% 4,000 265 Water Meters 5,631 4,024 5,000 10,659 15,000 2,672 15,000 0% 0 Total Supplies 52,445 56,403 58,150 73,908 68,150 47,779 77,450 14% 9,300 Other Services & Charges 301 Financial & Audit 2,250 296 2,250 - 2,250 - 2,500 2,500 303 Engineering 2,070 - - 11,926 5,000 125 5,000 4,875 304 Legal Fees - - - - 56 - (56) 321 Communication 978 822 1,500 766 2,500 498 2,800 12% 300 331 Travel, Conf,Sch 350 700 600 525 600 - 800 33% 200 351 Print /Publish 628 583 1,000 558 1,000 552 1,000 0% 0 360 Insurance -Total 7,816 - 8,000 - 8,000 - 8,000 0% 0 394 Utilities - Amesbury 9,672 11,620 10,000 11,835 11,000 10,149 12,000 9% 1,000 395 Utilities - Badger 10,243 11,645 11,000 8,557 11,000 7,518 12,500 14% 1,500 396 Utilities - Boulder Bridge 16,799 18,287 15,000 21,565 18,500 17,692 20,000 8% 1,500 398 Utilities - SE Area /Tower 29,892 30,277 30,000 33,180 30,000 28,857 33,000 10% 3,000 400 Contractual 13,987 25,580 15,000 10,190 30,000 25,343 30,000 0% 0 420 Depreciation 279,699 273,673 290,000 274,917 290,000 290,000 0% 0 437 Licenses -Sales Taxes 4,382 3,164 3,000 3,072 3,000 - 3,000 0% 0 440 Misc. Services 126 137 200 196 200 221 200 0% 0 450 Bank Svc Chgs 95 - 525 44 525 - 1,000 475 Total Other Services & Charges 378,987 376,784 388,075 377,331 413,575 91,011 421,800 2% 8,225 Bond Expense 611 Bond Interest 124,656 115,975 103,398 99,910 103,398 96,103 91,303 -5% (12,095) 620 Fiscal Agent Fees 750 753 1,500 758 1,500 743 800 8% (700) Total Bond Expense 125,406 116,728 104,898 100,668 104,898 96,846 92,103 (12,795) Transfers 720 Transfers to General Fund - - - - - - 12,500 12,500 Total Transfers - - - 12,500 12,500 TOTAL EXPENSES 641,436 655,819 650,416 689,202 695,208 311,224 711,711 129% (5,403) REVENUES OVER /(UNDER) EXPENSES 59,239 64,833 153,084 100,544 8,292 135,343 (14,211) -14- SEWER FUND Revenue Coding: 611 - Expenditure Coding: 611- 49450- -15- Dept Actual Actual Actual Budget Thru Oct Request Percent Dollar REVENUES 2010 2011 2012 2013 2013 2014 Change Change 36210 Interest Earnings 38,439 27,939 29,842 36,000 69 36,000 0% 0 37210 Sewer Sery Charges 812,537 792,420 801,996 825,000 619,535 835,000 1% 10,000 37220 Sewer Chg -Cnty Coll 28,456 25,877 26,493 5,086 0 37250 Local SAC Charges 2,400 - 2,400 - 12,000 - 0 37270 Sewer Permits 1,650 1,200 3,150 700 1,860 700 0% 0 39201 Tsfr From Other Funds 60,000 - - - - - 0 Total Revenues 943,482 847,436 863,881 861,700 638,550 871,700 1% 10,000 EXPENSES Personal Services 101 Regular Salaries 53,842 76,410 68,000 71,331 50,132 69,186 -3% (2,145) 102 O.T. Salaries 922 2,177 2,636 2,000 2,116 2,500 25% 500 121 PERA City Share 3,740 5,541 5,343 5,316 3,780 5,197 -2% (119) 122 FICA City Share 4,004 5,690 5,182 5,610 3,787 5,484 -21 (126) 131 Ins. City Share 6,538 10,177 13,456 9,017 5,281 10,787 20% 1,770 Total Personal Services 69,729 99,995 94,617 93,274 65,096 93,155 0% (120) Supplies 200 Office Supplies 102 105 109 110 146 150 36% 40 208 Postage 1,211 1,299 1,265 1,500 989 1,500 0% 0 221 Maint- Equipment 14,640 1,673 1,182 5,000 2,507 5,000 0% 0 240 Small Tools 79 120 45 550 9,163 550 0% 0 245 General Supplies 919 1,519 550 2,100 1,055 2,100 0% 0 Total Supplies 16,951 4,716 3,151 9,260 13,860 9,300 0% 40 Other Services & Charges 300 Financial & Audit 2,250 - - 2,250 - 2,500 11% 250 303 Engineering 13,927 5,000 9,366 5,000 0% 0 313 Engineering - Design Stage 4,634 - 583 5,000 1,701 5,000 0% 0 321 Communication 3,806 4,108 3,374 4,500 3,230 4,500 0% 0 331 Travel, Conf,Sch 934 1,300 1,300 1,500 975 1,500 0% 0 360 Insurance -Total 5,225 - 773 6,500 - 7,000 8% 500 380 Utilities- Gas /Elec 5,919 6,518 5,326 6,000 4,365 7,500 25% 1,500 385 MCES Service Charges 564,332 714,110 675,409 584,084 397,039 575,000 -2% (9,084) 386 Excelsior Sewer Chg 29,941 29,988 26,797 31,000 5,936 31,000 0% 0 400 Contractual 31,825 42,521 10,230 20,000 15,617 20,000 0% 0 420 Depreciation 214,247 221,214 225,000 225,000 0% 0 437 Licenses -Taxes 265 - - - - - 0 440 Misc, Services 126 160 195 150 244 150 0% 0 450 Service Charges 110 4 12 900 - 1,500 67% 600 Total Other Services & Charges 649,367 1,012,956 959,140 893,384 439,861 887,150 -1% (6,234) Transfers 720 Transfers to General Fund 12,500 12,500 720 Transfers to Storm Water 226,700 226,700 Total Transfers - - - - - 239,200 239,200 TOTAL EXPENSES 736,047 1,117,667 1,056,908 995,918 518,817 1,228,805 23% 232,887 REVENUES OVER /(UNDER) EXPENSES 207,435 (270,231) (193,027) (134,218) 119,733 (357,105) -15- RECYCLING FUND Revenue Coding: 621-00 - Expenditure Coding: 621 -00- TOTAL EXPENSES 182,173 174,835 187,709 183,987 153,044 184,294 0 REVENUES OVER /(UNDER) EXPENSES (3,678) 10,964 (6,589) 363 496 56 -16- Dept Actual Actual Actual Budget Thru Oct Request Percent REVENUES 2010 2011 2012 2013 2013 2014 Change Beginning Cash Balance 43,390 53,412 53,146 46,823 33620 County Recycling Aid 23,560 23,086 23,007 23,000 25,830 23,000 0% 33621 County Park Recycling Grant 10,500 36101 Special Assessment 5,184 5,588 2,602 36210 Interest Earnings 656 319 528 350 - 350 0% 37310 Recycling Service Charges 154,279 147,957 154,288 155,000 120,022 155,000 0% 37320 City Clean -up Fees - (1,247) (2,291) 6,000 5,086 6,000 0% Total Revenues 178,495 185,799 181,120 184,350 153,540 184,350 EXPENSES Personal Services 101 Regular Salaries - 986 - - - - 102 O.T. Salaries 788 997 774 1,000 - 1,000 0% 103 Part Time Salaries 4,307 3,223 4,126 5,251 2,192 5,410 3% 121 PERA City Share 353 368 339 450 159 475 6% 122 FICA City Share 388 388 377 475 168 500 5% 131 Ins. City Share - 219 876 619 427 717 16% Total Personal Services 5,836 6,181 6,492 7,795 2,946 8,102 0 Supplies 200 Office Supplies 102 105 109 100 - 100 0% 208 Postage 1,211 1,176 1,904 900 973 900 0% 245 General Supplies 170 352 664 200 193 200 0% Total Supplies 1,483 1,633 2,677 1,200 1,166 1,200 Other Services & Charges 400 Contractual 166,449 166,668 165,730 166,992 139,769 166,992 0% 440 Misc. Services 8,405 112 12,810 8,000 9,163 8,000 0% 450 Service Charges - 241 - - - - Total Other Services & Charges 174,854 167,021 178,540 174,992 148,932 174,992 TOTAL EXPENSES 182,173 174,835 187,709 183,987 153,044 184,294 0 REVENUES OVER /(UNDER) EXPENSES (3,678) 10,964 (6,589) 363 496 56 -16- STORMWATER MANAGEMENT FUND Revenue Coding: 631-00 - Expenditure Coding: 631 -00- EXPENSES Personal Services Dept 101 Regular Salaries Actual Actual Actual Budget Thru Oct Request Percent Dollar REVENUES 2010 2011 2012 2013 2013 2014 Change Change 121 PERA City Share 1,186 2,543 3,336 2,065 2,218 1,500 33620 Grant Proceeds 5,202 - - 5,100 - - -100% (5,100) 36101 Special Assessments 7,651 6,957 7,605 - 5,483 7,400 1,277 7,400 36210 Interest Earnings 5,637 4,331 1,411 3,000 - 1,200 -60% (1,800) 36270 Miscellaneous Revenue 122 - - 75 6 - -100% (75) 37410 Storm Utility Charges 190,819 189,012 186,326 200,500 5,086 224,352 12% 23,852 39202 Transfers from Sewer 850 221 Maint- Equipment - - - 226,700 1,000 5,500 Total Revenues 209,431 200,300 195,342 208,675 10,575 459,652 120% 248,877 EXPENSES Personal Services 101 Regular Salaries 17,816 34,739 45,744 28,478 29,380 20,523 -28% (7,955) 102 O.T. Salaries 158 163 1,348 - 121 PERA City Share 1,186 2,543 3,336 2,065 2,218 1,500 -27% (565) 122 FICA City Share 1,287 2,632 3,269 2,179 2,226 1,570 -28% (609) 131 Ins. City Share 2,448 4,643 5,099 2,879 1,277 2,059 -28% (820) Supplies 200 Office Supplies 102 105 109 100 146 100 100 208 Postage 1,211 1,176 1,265 1,000 973 1,200 243% 850 221 Maint- Equipment - - - 5,500 1,000 5,500 0% - 240 Small Tools - - 300 - 300 0% 245 General Supplies 1,268 2,283 310 3,000 669 3,000 - Total Supplies 2,581 3,564 1,684 9,900 2,788 10,100 2% 200 9,163 Other Services & Charges 303 Engineering 8,384 23,869 10,914 5,000 3,782 20,000 300% 15,000 304 Legal 46 241 2,534 1,000 - 1,000 0% - 313 Engineering - Design Stage 1,418 5,198 5,955 5,000 4,883 5,000 0% 321 Communication - - 315 500 166 500 0% 351 Print /Publish - 324 64 100 128 100 0% - 400 Contractual 40,871 41,752 36,430 50,000 4,359 71,500 43% 21,500 420 Depreciation 19,833 25,250 32,314 33,000 - 34,000 3% 1;000 433 Subscrip- Member - - 600 - 6,600 1000% 6,000 440 Misc. Services 1,748 117 935 1,100 221 1,100 0% - 450 Service Charges 14 - - 500 - 1,000 500 Total Other Services & Charges 72,314 96,751 89,461 96,800 13,539 140,800 45% 44,000 TOTAL EXPENSES 97,632 233,034 162,944 142,301 52,776 176,552 24% 34,251 REVENUES OVER /(UNDER) EXPENSES 111,799 (32,734) 32,398 66,374 (42,201) 283,100 -17- #10C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title / Subject: Letter of Support for Tax - Exempt Status for Joint Power Agreement (JPA) Organizations Meeting Date: January 27, 2014 Prepared by: Bill Joynes, City Administrator Attachments: Draft Letter Attached is a draft letter for Council's review, support, and approval to send to State Representative Cindy Pugh and State Senator David Osmek in regards to support for state sales tax exemption for Joint Power Agreement (JPA) organizations. Council Action Approval of the draft letter, with any changes as may be noted by Council. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 January 27, 2014 State Representative Cindy Pugh State Senator David Osmek Dear The City of Shorewood would like to support your efforts to exempt Joint Power Agreement (JPA) organizations from the same State sales taxes that virtually every other governmental entity is now exempt from under Minnesota Statute 297A.70. As you know, our City has a long and successful history of joint provision of municipal services with our neighboring communities. We have used this structure for the consolidation of both police and fire services. Our public safety functions are both stronger and more proficient then we could afford on an'in'dividual city basis: The original enabling legislation provided fore mechanism to allow a group of cities to do in concert, anything they could do separately. It was assumed that there existed ari economy of scale and an efficiency of service delivery in such partnerships. That has been our experience. We believe requiring the payrnent of sales tax by our JPAs is contrary to the anticipated benefits of consolidation and violates the philosophy of allowing us to do in concert, i.e. not pay sales tax, anything that we could each do seaarately. We applaud your efforts and offer any further assistance you might find helpful. On behalf of the5horewood City Council, Scott Zerby Mayor CC: Council Members: Laura Hotvet Debbie Siakel Kristine Sundberg Dick Woodruff City Administrator Bill Joynes