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02-10-14 Council Reg Mtg Agenda
CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 10, 2014 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, January 13, 2014 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby Hotvet Siakel Sundberg Woodruff Attachments Minutes B. City Council Regular Meeting Minutes, January 13, 2014 Minutes 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be remo>>ed from the Consent Agenda. Comments can be taken or questions asked following remo>>al from Consent Agenda A. Approval of the Verified Claims List Claims List B. Accept Donation from Shorewood Parks Foundation for Arctic Fever Finance Director's memo 4. MATTERS FROM THE FLOOR (No Council action Nvill be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS A. Hennepin County Commissioner Jan Callison Report on Activities B. Report by Minnetonka School District Vantage Group on Southshore Center Report 7. PARKS A. Report by John Savaell on the Januan- 14, 2014 Park Commission meeting Minutes CITY COUNCIL REGULAR MEETING AGENDA — FEBRUARY 10, 2014 Page 2of2 Attachments 8. PLANNING A. Report by Tom Geng on the February 5, 2014 Planning Commission meeting B. Accept Proposal for Professional Engineering Services for Galpin Lake Road Planning Director's Trail Project memo 9. ENGINEERING /PUBLIC WORKS A. Traffic Data Collection on Country Club Road Director of Public Works' memo 10. GENERAL /NEW BUSINESS 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Report on January 21, 2014, Trail Open House 2. Quarterly Investment Report Finance Director's memo B. Mavor and Citv Council 13. ADJOURN CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cithall'a?ci.shoreNN- ood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, February 10, 2014 7:00 p.m. 6:00 PM – A Council Executive Session is scheduled this evening. 6:30 PM – A Council Work Session is scheduled this evening. Agenda Item 43A: Enclosed is the Verified Claims List for Council approval. Agenda Item 4313: A motion to accept a donation of $500 from the Shorewood Parks Foundation for the 2014 Arctic Fever event that was held January 17 -19. Agenda Item 44: Matters from the Floor— members of the public have an opportunity to address the council on an issue not on the agenda; no council action will be taken. Agenda Item 45: There are no public hearings scheduled this evening. Agenda Item 46A: Hennepin County Commissioner Jan Callison will be present to report on recent activities. Agenda Item 4613: The Minnetonka High School Vantage Team will present its report on the Southshore Center. Agenda Item 47A: Park Commissioner John Sawtell is scheduled to report on the January 14, 2014, Park Commission meeting. Agenda Item 48A: Planning Commissioner Tom Geng will be present to report on the Feb Planning Commission meeting Agenda Item 4813: The City has received a proposal from WSB & Associates for professional engineering services for the Galpin Lake Road Trail Project. This is the next step toward starting this project in 2014. Agenda Item 49A: Staff will present data from the Speed Awareness Displays from Country Club Road. Agenda Item 410: There are no General/New Business items. Agenda Item 411: There are no items of Old Business. Agenda Items 412A: Staff reports will be provided. Executive Summary — City Council Meeting of February 10, 2014 Page 2 of 2 Agenda Items 41213: Mayor and City Council Members may report on recent activities. CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, JANUARY 13, 2014 MINUTES CONVENE CITY COUNCIL WORK SESSION Mayor Zerbv called the meeting to order at 6:03 P.M 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. #2A A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, SiakeL Sundberg, and Woodruff; Administrator JONnes, City Cleric Panchyshyn; Finance Director DeJong; and, Director of Public Works Brown Absent: None B. Review Agenda Administrator Jovnes noted that some of the depreciation calculations in the "2014 Capital Improvement Program (CIP) and 2014 Enterprise Budget materials included in the meeting packet are incorrect. Therefore, staff recommends skipping over Item 2,13 on the, agenda. He then noted that the approval of the 2014 CIP and Enterprise Budgets and the Rate Study NN -111 be removed from the agenda for the meeting immediately folloNving this work session. He stated Director DeJong Nell correct those calculations and the materials Neill be provided to Council,for, its consideration during its January 27, 2014, regular meeting. Councilmember Woodruff stated he would like the opportunity to raise some questions he still has about the information in the packet during this work; session. If those are addressed to his satisfaction then there would not be a need to'have another, work session about this on January 27. Woodruff moved, Sundberg seconded, approving the agenda as presented. Motion passed 510. 2. CAPITAL IMPROVEMENT PROGRAM AND ENTERPRISE BUDGETS Administrator Joves noted the meeting packet contains a copy of the 2014 — 2023 Capital Improvement Program (CIP) and tl' 2014 Enterprise Budgets. It also includes a copy of a staff memorandum regarding proposed sewer and stormwater utility rate increases and a copy of Ehlers' Utility Rate Study Presentation that Nvas made to Council during its October 28, 2013, Nvork session. Job -nes clarified that the CIP is a planning document. It schedules capital projects for a number of Nears out into the future and the projected costs to do those projects. It helps in determining if there Neill be adequate financial resources to fund the projects. He then clarified Council is being asked to approve the projects for a specific Near; in this case 2014. Each project scheduled for 2014 Neill be brought to Council for approval prior to malting any expenditure on the project. He explained the enterprise and capital fund budgets have been reviewed in conjunction N ith the CIP and the rate study. They follow previous year's budgets for operating expenses and incorporate changes based CITY OF SHOREWOOD WORK SESSION MEETING MINUTES January 13, 2014 Page 2of5 on the CIP and rate study*. During the February* 2013 Council and staff retreat there was discussion about the need to make changes to various funds. Things were adjusted throughout 2013 based on ongoing discussions. For example, Council decided to fund the Smithtown Road Nvest sidewalk project in 2013. It also decided to schedule the construction of the Galpin Lake road trail segment in 2014 and the Smithtown Road east trail/sideNvalk segment in 2015. A number of the budgets were adjusted accordingly* to accommodate that. Also, in some instances equipment replacement purchases were moved out of the Equipment Replacement CIP to the appropriate CIP for which that equipment would be used. The rate study* recommended increases were factored into the SeNver and StormNvater Funds to provide a clearer picture of the adequacy* of those Funds. Councilmember Woodruff stated Council was not provided with fund balances for any* of the CIP accounts with the exception of the water, stormwater and seNver. He then stated them ;are many* equipment purchases scheduled throughout 2014 — 2023. Yet, Council does not know what the starting balance or ending balance are projected to be based on the scheduled purchases. Council was" not provided with that information for 2013, it had been provided with that information in years before that.- - , Woodruff then stated the Parks Improvements CIP has a,$ 100,000 placeholder in 2014 for Badger Park improvements. Yet the staff memo states that does not include relocating the lights. The field in Badger Park would be useless without lights, for the most part, in the winter time. He related that Director DeJong has told him that he has not been able to get that cost information. He asked staff to estimate the cost for lighting. Director DeJong explained that Council had asked WSB & Associates to'cdme back with a modified plan for Badger Park improvements. WSB has indicated that the City may not rant to reorient the field because an east/Nvest orientation would not be good for sports teams that use the fields in late afternoon and early* evening when the sun is setting., Mavor Zerbv stated north/south. That would; require' the filed should be included in the CIP. that Council supported reorienting the field to east/Nvest from J the 2014 Park Improvements CIP indicates the field Will be reoriented. )e moved. If the lighting is not going to be moved then the reorientation of the CtP, If the field is to be reoriented then the cost for lighting should be Councilmember Siakel asked how much it would cost to move or replace the lighting. Councilmember Woodruff stated X50,000 $80,000. Administrator Joynes stated staff does not know what it will cost. Administrator Joynes noted that after a presentation from WSB about the sun issue if the field is reoriented the Park Commission has recommended against reorienting the field. The Commission and the Council have not made a final decision. Mavor Zerbv asked staff to make some estimate on the lighting cost. Director Brown noted that the key* staff players involved with that project are not in attendance. He suggested using a placeholder of $70,000 for the lighting. Director DeJong noted that if the field is remodeled in 2014 there Will be no night use in 2014 because the field Will be torn up and reconstructed and grass Will be planted that needs mature. The lighting could be installed in 2015. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES January 13, 2014 Page 3 of 5 There was Council and staff consensus to include a $70,000 placeholder for lighting in 2015. Councilmember Woodruff stated the MSA Road Reconstruction Fund has a placeholder for the Smithtown Road Nvest sidewalk project in an amount of approximately $349,000. Yet that project is basically paid for. It's his understanding that money will used to reimburse some other fund for what has already been paid for. Based on the CIP it appears the City is going to pad- another $349,000 for that project. He asked staff to reevaluate if that is the appropriate way to show that. Director DeJong clarified that the project has not been closed out; there are some significant expenditures that will be incurred in 2014. He is not sure if that amount will approximate $349,000. Director Brown noted there is a punch list ofitems that will have to be addressed for that project in 2014 but he does not think. the associated expenditures will be even close to that amount. Woodruff stated the StormNvater Management CIP includes a placeholder in the amount of $381,000 in 2016 for Amlee Road /Glen Road. From his perspective he does not think, it would be possible to spend that amount of money for stormwater improvements for Amlee Road which is only 250 feet long, noting that it is his understanding that Glen Road is no longer being considered. He asked staff to reassess that. Mayor Zerby stated the Water CIP includes a placeholder in the'axnount of $450,000 for rehabilitating and repainting the West Water ToNver. Based on the overruns from when the same thing was done to the East Water ToNver he asked Director Brown if he is relatively comfortable with that estimate. Brown responded he thought it is reasonable provided it can be dine in a year when the water usage allows it to be done. Director Brown explained that when the East Water Tower was done the project was started later than planned and the ToNver had to be heated on the inside so that the inside paint would cure properly. Brown then explained that those projeets' cannot be done during the summer months because of the high water usage. When the project will actually be done will be n part driven by weather. Councilmember Woodruff stated that ` the packet includes a copy of a list of potential technology upgrades /additions and the initial and ongoing costs for them. In 2014 there is a placeholder of $6,000 for Customer Response Management (CRM) software and there is an ongoing annual cost of $4,000. He noted he cannot subi)ort that burchase. Mavor Zerbv noted that he ekpressed concern that he did not think. the City would get enough value from spending that amount of money, during Council's November 12, 2013, work session. He stated he spoke with the City's Communication Coordinator about this and learned that the City has a non - emergency form on the City's website. The Coordinator said when it was first implemented there were about three people who used it but there has not been anv use since then. Councilmember Woodruff stated another item on the list is for wiring for cable service in the Council Chambers, large conference room, kitchen/breakk, room and lobby with a flat panel monitor(s) and high definition projector in the Chambers for a cost of $5,000 in 2014. He questioned if there is a need for that. That expense does not male sense to him. Councilmember Siak.el stated she would not mind if this is kept as placeholder, noting she understands there needs to be more discussion about it. Woodruff stated he would like staff to provide some rationale for doing that. Mayor Zerby stated he thought it would be worthwhile to have a monitor in the conference room. Director Brown stated in the event of a significant emergency event Council may want to be at City Hall to stay up on events and serve a different function. Woodruff suggested having a stack of iPads available to follow things online. Siak.el reiterated her desire to keep money as a placeholder and to have further discussion about this. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES January 13, 2014 Page 4of5 There Nvas Council consensus to remove the CMR software from the list. 3. RATE STUDY DISCUSSION Administrator Jovnes stated the Citv selected Ehlers to conduct seNver and stormwater utility rate studies in the fall of 2013. Director DeJong explained there needs to be a significant increase to the stormwater rate. Ehlers originally proposed a 20 percent increase annually (about $3 per quarter) for the next five )-ears to get them to where the StormNvater Fund Neill be sustainable in the future. The 2013 residential quarterly rate for a property that is greater than 10,000 square feet and less than 50,000 square feet is $15.12 per quarter. Based on the 20 percent increase the 2014 rate Nvould be $18.14, the 2015 rate Nvould b&$21.77, the 2016 rate Nvould be $26.13, the 2017 rate Nvould be $31.35 and the 2018 rate Nvould be $37.62. The'City Nvould reach its target Nvorking capital for the StormNvater Fund in 2018. The City Nvould not be overcharging current customers for future use of the Fund. Council had suggested starting With a higher rate increase initiallv and then having a lower increase annuallv. Ehlers came back Nvth a second scenario to increase the rate increase to about $6 in 2014 and then an increase of 15 percent in 2015 — 2018. Based on the this scenario tlib;2014 rate Nvould be $21.12, the 2015 rate Nvould be $24.29, the 2016 rate Nvould be $27,93, the 2017 rate would be $32.12 and the 2018 rate Nvould be $36.94. The City Nvould reach its target working capital for the StorniNvater Fund in 2015 and it Nvould remain above it through 2018. He noted that staff recommends'going Nv th the more conservative approach which is the 20 percent annual increase scenario. The City can reevaluate the rates as the actual project costs become knov'n. He then noted that Council can pick anything in between the two scenarios presented and the rates can be monitored and adjusted going forward, increase scenario. Councilmember Sundberg concurred. Director DeJong explained that Ehlers recommended a 3 percent annual increase in the seNver rate form 2014 2018. It identified three approaches to getting there: 1) keep a flat rate for all customers; 2) base rates off all water usage; and, 3) base rates off N inter quarter Nvater usage. Currently there is a flat sewer rate primarily because one -half of the residential properties in the City are not on City Nvater. Those customers do not have a Nvater meter to measure Nvater usage. For those customers not on City Nvater staff recommends the 3 percent increase as recommended by Ehlers. For those customers on City Nvater they could remain on a flat rate, their rate could be based on their actual yearly Nvater usage or their rate could be based on winter quarter Nvater usage. Water usage fluctuates dramatically throughout the Near. Summer usage is about three times higher than the customer's base usage in the Nvinter (January — March) in large part because of the outside Nvater usage which does not flow into the seNver system. Basing the residential rate off of N inter Nvater usage would result in predictable quarterly seNver bills. The customers' bills Neill change once during the Near in the spring. It Nvould also be a more predictable revenue source for the City. Staff recommends going Nv th Ehlers recommendation of a 3 percent increase based on N inter Nvater usage. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES January 13, 2014 Page 5 of 5 Councilmember Siakel asked if the Nvinter Nvater usage Nvould be captured on April 1. Director DeJong explained the City reads the Nvater radio read meters at the end of each quarter. That will be done at the end of March and it will be used to calculate the customer's Nvinter usage rate which will then be used to determine their seNver rates. Administrator Jovnes noted that is typical for most metropolitan cities. Director DeJong noted that the Nvay Ehlers designed its study is so that the average residential metered user Nvould be paying approximately the same rate as the average non - metered user. Also, the typical residential usage is around 18,000 gallons per quarter. He explained a rate example included in for those customers on City Nvater using the Nvinter usage. For 2014 those customers will pay a base charge of $8.25 per quarter plus a rate of $3.40 per 1,000 gallons of Nvater used based on N inter usage. The bake charge base rate and usage rate Nvould each increase 3 percent in 2015 — 2018. Councilmember Woodruff stated the Ehlers study reflected i to the StormNvater Fund. He asked if that Neill be treated calculated as an inter -fund loan in the rate study Nvith the rep there is a low- income seNver only rate. He asked if any one i people on that but he has not seen anyone use that recently rate and he suggested Council and staff discuss that in the people that use that rate and that it came about because a fe) to implement that rate Director DeJong explained the commercial rat The commercial customer Nvould have a mini (i.e., $72.85 for 2014). If their fixed fee plus i higher charge. Director DeJong stated that b, Trail Fund from the Sewer Fn until about 2017. 4. ADJOURN Woodruff moved, Siakel sec( at 6:51 P.M. Motion passed RESPECTFULLY SUBMIT Christine Freem:m, Recorder ATTEST: Jean Panchyshyn, City Clerk inter -fund lc ed the sewer Direc inQ in from the Sewer Fund Jong responded it is Woodruff then stated ;es that. DeJong stated there are a couple of Woodruff recommended Brown vertising that ;re are a few then - Council continue to be based on the same basis as it is now. urge that Nvould be'equal to the flat rate residential ;e exceeds the minimum charge they Nvould pay that n to the SeN er Fund there are two transfers to the rtes will not be enough to cover the operating costs the City Council Work Session of January 13, 2014, Scott Zerby, Mayor #Zs CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JANUUARY 13, 2014 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:02 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, Sialcel, Sundberg,, ,and Woodruff; Attorney Keane; City Administrator Joynes; City Clerk Panchvshv n; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and, City, Engineer Hornby Absent: None. B. Review Agenda Sundberg moved, Hotvet seconded, approving the agenda as presented. Administrator Joynes asked that Item 10.1) and, 111,E be removed from this agenda and placed on Council's January 27, 2014, meeting agenda. He noted'at the dais this evening Council found a copy a letter sent via email from Best & Flanagan [a lave firm retained by a group of Murray Hill neighbors regarding the proposed Summit Woods Planned unit Development] and a copy of a memorandum from Attorney Keane regarding; communication from a Summit Hill neighbor. Without objection frorn'the maker or seconder, the agenda was approved as amended. Motion passed 510. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, December 9, 2013 Hotvet moved, Woodruff seconded, Approving the City Council Regular Meeting Minutes of December 9, 200 ,,as ,as presented. Motion passed 510. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Sundberg moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List B. Authorize Participation in Hennepin County 2014 Aerial Survey CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 2 of 11 C. D. E. F. G. H. I. J. Adopting RESOLUTION NO. 14 -001, "A Resolution Approving Work Order 6 for Smithtown Road Sidewalk Improvements SAP 216- 101 -004, City Project 13 -04." Accept Donations from the American Legion, Shorewood Parks Foundation and Mount Olivet Rolling Acres Adopting RESOLUTION NO. 14 -002, "A Resolution Setting the 2014 Regular Council Meeting Schedule for the City of Shorewood." Reaffirm Travel Policy for Elected Officials Setting the Date for the 2014 Open Book Meeting Adopting RESOLUTION NO. 14 -003, "A 2013 Bituminous Mill and Overlay Proje Project No. 13 -05." Accept Proposal for Profession Desi Report and Preliminary Design for the Authorize Geotechnical Evaluation and Improvement Project Motion passed 510. 4. MATTERS FROM THE FLOOR There Nvere no matters from the floor, nfiesented this _5. PUBLIC None. 6. REPORTS Improvements for nal Payment, City Preparation of a Feasibility Improvement Project rt for the Sunnyvale Lane A. Report on Lake Minnetonka Communications Commission Activities by Representative Joseph Huber and Recognition of Service Joe Huber, the City's representative to the Lake Minnetonka Communications Commission (LMCC), thanked Council for the !opportunit -,T to serve as the City's representative on the LMCC. He noted he found it to be an interestin€y experience. Mr. Huber gave a report on LMCC activities. For approximately three decades the LMCC has served its member City Councils, the business and community organizations and cable subscribers in those LMCC member cities Nvith national award Nvinning programing and production. All of that came from the "stone soup" of community participation and PEG (public, education and government) fee and franchise fee contributions made by Mediacom cable television subscribers. In recent years, the availability of programming Nvas extended to many more by having selected programming available via the internet. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 3 of 11 During prior Council meetings there have been discussions about the implications of the withdrawal of some of the member cities on the budget available for these services. Five of the seventeen member cities have v thdravm — Medina, Minnetrista, Orono, Tonka Bay and Victoria. The N ithdraNval of those five cities amounts to a loss of roughly 40 percent in revenues. Shorewood now represents nearly 25 percent of the revenues. Changes are currently being made to bring expenses in line Nvith revenues. There have been staff layoffs and others have had their hours reduced. Most notable is the LMCC Executive Director Nvill be reduced to a half time. Changes include services to a category* of public organizations beyond the LMCC member City Councils. The LMCC has been asked to pay the cost of the contract producer that records their proceedings. Similar organizations have paid that cost historically, Another change is to ask all organizations in the same category* to contribute to the cost of agenda parsing as well as uploading services that make the meetings vieNvable on the internet. Without those contributions those services Nvill cease. LMCC staff is stretching every* dollar and taking care to preserve a core of services. Contractual arrangements are in place Nvith Mediacom to make LMCC programming ?,available only to subscribers in member cities no later than February 24, 2014. It's not known if Mediacom built its network on city boundaries. If it did not the Shorewood residents near,the border Nvith Victoria might be affected if an error in execution occurs. If that happens, those residents should contact Mediacom and the LMCC promptly. Although these changes might be controversial they are necessary. They are important first steps and additional changes Nvill be required to rightsize expenses; The LMCC adopted the tN-, o proposed amendments to `the LMCC joint poNvers agreement (JPA) during the October 14, 2013, LMCC meeting. The amendments received approval from 100 percent of member cities and were effective Januan 1, 2614. The LMCC adopted a fee for service structure so that non- member cities may purchase services from the LMCC. He served on that wcirkgroup. Dollar for dollar there is a cost advantage to retaining LMCC membership versus'withdra«ing and purchasing services. Franchise negotiations between the LMCC and Mediacom are still in progress. There are some issues that still need to 'be resolved. The two parties have negotiated a contract extension into 2014. One of the important lessons that should be learned from this past year's experience is the limitations and risks of joint powers organizations. He recommended the Shorewood Council keep an eve on the potential impact of higher speed broadband internet access as it relates to the desirability of living in or doing business in the South Lake area and possibly to real estate values. Nothing needs to be done right now because it appears that Mediacom and Centun-Link are active at this time. Mr. Huber again thanked Council for this experience. On behalf of the Council and the residents of Shorewood, Mavor Zerbv thanked Mr. Huber for his gear of service as the City's representative to the LMCC and presented him Nvith a plaque of appreciation and recognition. He noted that Mr. Huber did an outstanding job and that he cannot think of another resident in the Citv that could have done a better job or been more qualified. He stated that Mr. Huber served his CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 4 of 11 term too briefly from Council's perspective. But, it amounted to about three years of work when it came to the amount of stress it placed on Mr. Huber. 7. PARKS A. Report by Mark Kjolhaug on the December 10, 2013, Park Commission Meeting Because Park Commissioner Kjolhaug was not present Director Nielsen reported on matters considered and actions taken at the December 10, 2013, Park Commission meeting (as detailed in the minutes of that meeting). B. Approval of Proposals for Survey and Soils Improvement Project Director Nielsen explained the City has received proposals for Sul needs to be done before malting improvements to Badger Park Park improvements is approved. American Engineering Testing, deep soil boring for an amount not to exceed $4,315O.-W, & topographical survey of the Park for an amount not to exceed $5, Nvork done that would cost an additional amount not to exceed W Councilmember Siakel stated she supports this because it is a neck Siakel moved, Hotvet seconded, approving the Engineering Testing, Inc., (AET) for an amount not proposal from WSB & Associates for an amount not Mayor Zerby asked when that work will be done. Eng scheduled right aN�a-, and AET Neill be contacted right a Brown clarified the Nvork will not be done until after the 8. n for the Badger Park work and sail exploration work that -dless of which concept for Badger (AET) submitted t proposal for the ociates submitted a, proposal for a If the City wants boundary survey step. exploration 'proposal from American red $4,350 and the topographical survey ed $5;400. Motion passed 510. Hornby responded the survey Nvork will be get the soil boring on its schedule. Director c Fever snow sculpture event is done. Report by Tom Geng on the January 7, 2014 Planning Commission Meeting Because Planning Commission Chair Geng was not present Director Nielsen reported on matters considered and actions taken at the January 7, 2014, Planning Commission meeting (as detailed in the minutes of that nieetinO. Mayor Zerby noted that he has met with representatives from the Minnetonka School District about a month ago and learned that the District needs to add the classrooms to accommodate the mandate to offer all-day kindergarten. B. Open House for Galpin Lake Road and Mill Street Trail Segments Director Nielsen stated the Planning Commission has scheduled an open house for the Galpin Lake Road and Mill Street trail segments for January 21, 2014, to present the feasibility studies for those two trail segments. The open house will be held from 5:00 — 7:00 P.M. in the Media Room of the Excelsior Elementary School. Residents have been noticed of the event. The Trail Implementation Plan will be CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 5 of 11 available for residents to look at. There Nyill also be long rollout draNyings similar to those that Nyere available for the SmithtoN -,n Road Nyest sidevyalk open house. Councilmember Hotvet asked if representatives from Hennepin County Nyill be at the open house. Director Nielsen responded no and stated Council and the Planning Commissioners have been invited. Director Nielsen noted that staff Neill convey to those in attendance that the Mill Street segment has not been budgeted for. 9. ENGINEERING /PUBLIC WORKS A. Authorize Staff to Execute the Minnehaha Agreement for the Apple Road Streambank S Engineer Hornby noted that the copy of the Minnehaha Agreement for the Apple Road Streambank Stabilization P to N-,-hat Council has seen before. He explained that in the Agreement under Maintenance of the Pro MCWD could require reimbursement of its funds for up to ten year, portion of the Project in accordance Nvith easement and declaration. ( time period Nyas reasonable. The MCWD softened the language such t Nyhether or not the maintenance is being performed as stipulated thf together to try to resolve it. It includes a reimbursement clause that N-,-hen the vegetation is approved or after a maximum of five years. District Funding ject ied District (MCWD) Funding in the meeting packet is similar ,ct the old version" stipulated the if the Citv failed to maintain any Duncil and staff did not think that at if there is a disagreement about two parties are required to Nyork .erninates after either three years Under Acknovdedgement and Publicity in the Agreement the City is required to create and put up informational and educational signage t the site acknoNyledging that the project Nyas cooperatively funded by the tNyo entities. And, if the City distributes any public information about the site that same acknoNyledgement Nvould have to be included in it. The MCWD Nyill fund up to 50 percent or $21,812.50 Nyhichever is less. The City «ill also'get sornc sediment load allocation reduction Nyhich is estimated to be about 39 tons per "year and seven pounds of phosphorous reduction. He noted the meeting packet contains a copy of a draft resolution approving the Agreement for Council's Mayor Zerby expressed his appreciation for the efforts put forth on this by Attorney Keane, Engineer Hornby, Administrator Joy nes and others involved. Sundberg moved, Siakel seconded, Adopting RESOLUTION No. 14 -004, "A Resolution Approving Minnehaha Creek Watershed District Funding Agreement for the Apple Road Streambank Improvement Project, City Project No. 11 -15." Councilmember Siakel asked N-,-hat an educational sign Nyould be. Engineer Hornby responded a typical small plaque stating the stabilization project Nyas cooperatively funded by the City and the MCWD. Councilmember Woodruff applauded staff for Nvorking Nvith the MCWD to get the language softened. He expressed concern that for an amount of up to $21,812.50 the MCWD is asking the City to make a commitment to pay that money back if it does not maintain the site as stipulated for up to a maximum of five years. He also expressed concern that the MCWD Nyants to have part of the phosphorous reduction CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 6 of 11 and sediment reduction in return for the amount of money it contributed toward the project. He believes the sediment and phosphorous reduction Nvould be Nvorth far more than the $21,812.50 the MCWD may give to the City. He stated his preference is for the City to pay for the project itself and keep the reductions. Mayor Zerby stated from his perspective the commitment is to the City's residents and not to the MCWD. The MCWD is not benefiting directly from the City maintaining the property. He noted he thought the Agreement is a pretty fair deal for the City. Councilmember Woodruff stated that it is his recolb reduction requirement of about forty pounds per year That is a big deal and is Nvorth far more than $21,000. Motion passed 4/1 with Woodruff dissenting. Making Appointments Shorewood for 2014 Administrator 7oynes explained that State Staatul meeting of the year. This includes designation c the remainder of the year. It also stipulates that selecting the official depository for City funds reminded Council that it appointed 1 December 9, 2013, meeting, Henoti committees. He noted the meeting adopted for 2013. Woodruff moved, Sial to Certain Offices and were for 2013 subject 1 igb the City had a load about one -fourth of that. the City of Council to,take certain action at its first annual ial newspaper and electing an acting mayor for to a number of other things annually including ring committee duties as Council sees fit. He Commission and Park Commission during its t received citizen applications to serve on three of the resolution making appointments Council he last feN-, Nears he has been appointed to serve as the d to'do,that again and suggested that the League of Minnesota do both. He then stated the City's representative to the Lake a) is leaving that position so he suggested a member of Council cement can be found. Councilmember Siakel reminded him that Sylvester if he Nvould be Nulling to continue in that capacity until asked staff to confirm that and inform Mr. Svlvester that could [,seconded, adopting RESOLUTION NO. 14 -005, "Making Appointments ositions within the City of Shorewood for the Year 2014" the same as they adding the League of Minnesota Cities to the Metro Cities item. 1. The folloNving persons are appointed to the folloNving offices and positions: a) Acting Mayor: Debbie Siakel Council Representatives to: CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 7 of 11 b) Park Commission Liaison: January - June 2014: Laura Hotvet July - December 2014: Dick Woodruff C) Planning Commission Liaison: January - June 2014: Kristine Sundberg July - December 2014: Debbie Siakel d) Metro Cities (AMM) and League of Minnesota Cities (LMC): Dick Woodruff e) Alternate Metro Cities (AMM): City Administrator f) Lake Minnetonka Communications Commission: Scott Zerbv g) Alternate Lake Minnetonka Communications Commission: Debbie Siakel h) Minnetonka Family Collaborative Council: Laura Hotvet i) Coordinating Committee South Lake Minnetonka: Police Department: Mayor j) Alternate to Mayor on Coordinating Committee `South Lake Minnetonka Police Department: Laura Hotvet k) Excelsior Fire District Board Member: Debbie Siakel 1) Alternate Excelsior Fire District Board Member: Dick Woodruff m) Investment Committee: None n) Personnel Committee: Debbie Siakel and Dick Woodruff o) Weed Inspector: Mayor P) Assistant Weed Inspector: Joe Lu oNyski 2. That the folloNying other appointments are made: a) City Attorney: Timothy J. Keane, Malkerson Gunn Martin LLP b) City Prosecutor: Ken Potts C) Emergency Preparedness Director: LMPD Police Chief Brvan Litsev. 3. Official Depositories: Beacon Bank, 4M Fund & other Depositories as necessary,* 4. Official Newspaper: Sun Sailor. Notices may also be published in the Laker. 5. That the Blanket Bond(Official Bonds) is approved. That such appointments shall take effect on the date hereof and shall continue for the remainder of the year or until such time as a successor is appointed by the City Council. Motion passed 510. B, Proposed 2014 Contract for Public Works, AFSCME Local 224 Administrator Joyrnes highlighted the changes made to this year's labor union contract for Public Works union employees represented by AFSCME (American Federation of State, County and Municipal Employees) Local 224. It includes a Nyage rate increase of 2 percent effective January 1, 2014, across all categories of the contract-On-call compensation changed from "8 hours of straight time" to "10 hours of straight time ". That is consistent Nvith area practice. The arrangement for providing cold Nveather gear has been changed to a system N-,-here employees are given an alloNvance of $125 per years and it is their responsibility to secure and maintain insulated gear for cold Nveather. The cost to the City is the same. The City's insurance contribution Nyill remain at $900 per month based on the neNy insurance policy. The duration of the contract is one year. All other terms and condition remain the same as in the 2013 contract. He recommended approval of the contract proposal. Siakel moved, Sundberg seconded, approving the 2014 contract proposal for Public Works, AFSME (American Federation of State, County and Municipal Employees) Local 224 as presented and directing staff to make the listed changes for contract year 2014. Motion passed 510. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 8 of 11 C. 2014 Staff Compensation Administrator Joynes stated the meeting packet contains a copy of a recommendation for non -union staff compensation calculations. He explained that 2 percent increase is recommended across the board for those employees. Some increases Nvill be to the employee's base Nvage and others Nvill receive a lump sum payment because of Nvhere their salaries fit in to area averages. Based on the available funds for 2014 there Nvould be $3,681 remaining after the across the board 2 percent increases. He proposed that an additional $1,227 in merit bonus be given to Twila Grout and to Julie Moore for Nvhat he believes Nvas the exceptional service each provided in taking over and maintaining the operations of the Southshore Community Center during the transition in 2013. He also proposed ;a $1,227 merit bonus for Joe Pazandak for his efforts in coordinating repairs and malting some himself on his oN -,n time for the house located on the former City- ovried property on Country Club Road. He noted that the Personnel Committee supports his recommendations. Siakel moved, Sundberg seconded, approving the 2014 non -union salt recommended by the Personnel Committee as presented. Motion passed 510. D. Approval of Rate Structure for Sanit This item Nvas removed from the agenda at E. Approval of the 2014 — Budgets This item Nvas removed from the agenda at 11. OLD BUSINE' A. Animal Director N related to t property to'three. During situation where a property boarding business. The m( Councilmember Woodruff moved, Si: Section 701.07 of the 4/0. inistrator Joynes Imp plan C am and 2014 Enterprise its October "28, 2013, meeting Council approved an ordinance is area served by the South Lake Minnetonka Police Department action limiting the number of cats that could be kept on residential Council discussed the need to amend the ordinance to address the ranted a home occupation conditional use permit (C.U.P.) for a cat contains a copy of a simple amendment addressing that. of the meeting for a brief moment. nded, Approving ORDINANCE NO. 506 "An Ordinance Amending )od City Code — Limitation on the Number of Cats." Motion passed Mavor Zerbv asked Director Nielsen to communicate this to the SLMPD. Councilmember Hotvet returned to the meeting. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 9 of 11 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff Monthly Financial Report The meeting packet contained a copy of the November 2013 General Fund Monthly Budget Report. 2. Retreat Agenda Administrator Joynes stated Council has been provided Nvith a list of the February 2014 Council and staff retreat. The list Nyas four pal Council to rate them based on their personal perspective Nvith 3 beii priority, 1 being a logy priority and 0 for items that are not importan each item Nvill be tabulated and the top items will be on the agenda. him by January 22. .ems, that could be on the agenda for ,s long. He asked each member of a high,priority, 2 being a medium to them at this time. The ratings for 1e asked Council to get that back to 3. Traffic Data Collection on Country Club Road Director BroN -,n stated the replacement traffic display signs are up and functioning. Staff is able to pull information off of them. He noted he Neill present data from the,tWo signs during Council's January 27, 2014, meeting. Other Director DeJong stated the Finance Department has been very busy the last feNy Nyeeks. The City Nyent live on the general ledger and accounts „payable components of the neNy financial system. The payroll component Nyill go live on Januan 14, The cash receipts, budgeting and bank reconciliation Nyill go live this Nyeek. SarinQbrook staff, is on site this Nyeek Councilmember Woodruff stated he did not see a Nyithdravml for his utility bill on his last bank statement. Director DeJong stated that may have been processed on January 2, 2014. Mayor 1. Correspondence from Gary Connell Mayor Zerbv noted the meeting packet contains a copy of a letter from Gan- Connell asking the Council to reconsider its approval of the Summit Woods planned unit development (PUD) concept plan. And, at the beginning of the meeting Administrator Joynes noted that at the dais Council found tNyo other documents related to the proposed PUD. (A copy of the document from Mr. Connell and the document from Best & Flanagan can be found on file.) He explained Mr. Connell indicated that road safety issues may be a basis for reconsideration. The letter from Attorney Thomas J. Radio Nvith Best & Flanagan (on behalf of the Murray Hill neighbors) also talks Summit Avenue safety concerns as Nyell as roadvmv maintenance costs in Shorevyood and the City of Chanhassen, broader impact, involving staff from the Chanhassen in the discussion about the PUD and so forth. He noted a motion to reconsider can only be made by one of the three people N-,-ho voted in favor of approving the concept plan. He asked if any of the three Nyanted to make a motion to reconsider. No motion Nyas made to reconsider the approval of the Summit Woods PUD concept plan. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 10 of 11 2. Correspondence from Libby Larsen Administrator Joynes noted the City received a letter from Shorewood resident Libby Larsen (who may consider purchasing property on Enchanted Island) requesting that some archaeological research be done on Enchanted Island. He asked Council if it Nvants the City to move fonvard Nvith having that research done. Councilmember Woodruff stated that rumor has it that Enchanted Island did have significant Native American presence at one point in time. He then stated there is not much developable land on the Island but there are properties where the houses are candidates for being torn doN -,n and reconstructed. Therefore, he thought it Nvould be worthwhile for the City to understand the situation. He asked that Shadv Island also be added to the research effort. Administrator Joynes stated staff NN-111 ask the State Archaeologist to do the Other Mayor Zerby noted the next stage in the Summit W Development Stage. (PUD) process is the Director Nielsen explained the Development Stage is primarily ,a preliminary plat. The developer has made application and the goal is to have the Planning Commission hold a public hearing on that during its February 5, 2014, meeting provided that the application is complete. A'public,`hearing notice Nvill be sent to residents Nvithin the 500 foot radius of the site; that was also done for the concept stage public hearing. Mayor Zerby noted there Neill be at least two preliminan- plat. Councilmember Sundber state all. She noted she cannot resp i Marl-, Sass, a member ',of the at the possible 'development of communication about what ova PUD. From his perspective Or( there Nvas any discussion about there Nvere Nvould ,be more op( asked that more information be she has received sevi to them because open to take public input during consideration of the s about the PUD and she has read them laws are very clear about that. rice, stated he,attended a meeting of the Orono City Council regarding Lakeview Golf Course. He thought there has been a lot more ,ing on N-,ith >that project then there has been about the Summit Woods set a lot of expectations upfront. For Summit Woods he does not think 5- things Nvere going to be handled. He thought it Nvould be beneficial if ialogue. From his vantage point Orono handled things very Nvell. He vided to residents in both cities during this next stage in the process. Mayor Zerby stated Council makes a concerted effort to be open and have transparent conversation about this PUD. If Council is not doing as good of a job as it should it Nvould like to rectify that. He asked staff to help Council follov, the appropriate process. Mr. Sass stated the developer for the Lakeview Golf Course property held 2 — 3 open meetings before the Orono Council even considered the amendment to Orono's Comprehensive Plan. Mayor Zerby stated the Summit Woods PUD developer has reached out to residents. People in audience disagreed Nvith that. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 13, 2014 Page 11 of 11 Councilmember Woodruff stated he attended both Planning Commission meetings when the Public Hearing on the Summit Woods PUD was held. He does not understand what was not discussed during the Hearing. Some people wanted a level of detail that a developer is not required to provide in the Concept Stage. That detail will be required in the next stage in the PUD process which is the Development Stage. He encouraged people to attend the Public Hearing the Planning Commission will hold for the preliminan- plat. Council will consider the preliminary plat after the Commission makes its recommendation to Council. The PUD process the City follows provides for a lot of opportunity for people to listen and to comment. Councilmember Sundberg clarified that consideration of the Summit Woods PUD is far from done. She stated the detail is flushed out during the Development Stage which is the second stage in ShoreNvood's three -step PUD process. She noted even-one has a lot of questions they Nv ould like to have answered. In response to a woman in the audience, Mayor Zerby clarified that the only thing that has been approved to date in the Summit Woods PUD concept plan. Councilmember Woodruff stated Council approval is Shorewood PUD process before the PUD can move fon, Councilmember Siakel noted that Council recognizes there; z addressed. She anticipates there will be some fairly hearty dis process. There will be plenty of opportunitv, for residents to h PUD is not a done deal. both of the next two stages in the need to be during the second stage of the PUD input. She clarified approval of the Mayor Zerby stated the Arctic Fever event starts at 530 RM,,on Friday, January 17. It runs through Sunday. There is a lot of information about the event activities on the webs to Nvu v.arcticfever.net. He then stated the League of Women Voters South Tonlca will host a "lively issues in our Community" forum on January 15 starting at 7:00 P.M. at the Southshore Community Center. The Mayors of Deephaven, Excelsior, Greenwood, Shorewood, Tonlca Bay and Woodland are each invited to speak about significant local issues. Their opening statements are to be no more than 10 minutes long. Then members of the audience are invited to submit written questions which will be combined into subject matters and then asked of the Mayors. Zerby congratulated Director DeJong and the Finance Department for the City receiving a Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended December 31, 2012. He thanked them for their efforts. 13. Woodruff moved, Siakel seconded, Adjourning the City Council Regular Meeting of January 13, 2014, at 8:02 P.M. Motion passed 510. RESPECTFULLY SUBMIT] Christine Freeman, Recorder ATTEST: Scott Zerby, Mayor Jean Panchyshyn, City Clerk #3A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title/ Subject: Verified Claims Meeting Date: February 10, 2014 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists from both old and new financial systems Policy Consideration: Should the attached claims against the City of Shorewood be paid from current funds available? Background: Claims for council authorization. 55059 - 55063 $11,595.75 60068 - 60074 41,453.02 60075 - 60100 203,028.64 Total Claims $256,077.41 Staff has implemented the new software for the financial side of the operations, but we are still sorting out reporting processes. We have included the claims from the old system which are payments for invoices dated through the end of December. New claims for 2014 are entered into the new software. We have also included a payroll summary for the payroll period ending January 25, 2014. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. 2/06/2014 12:03 PM A/P HISTORY CHECK REPORT PAGE: 7. JENDOR SET: 01 City of Shorewood SANK: 1 BEACON BANK DATE RANGE: 2/10/2014 THRU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 26110 DEX ONE R 2/10/2014 055059 227.30 JOAN WHETSTON R 2/10/2014 055060 100.72 L1650 KENNEDY & GRAVEN, CHARTERED R 2/10/2014 055061 14.50 ?9491 VOLT MANAGEMENT CORP. R 2/10/2014 055062 1,165.50 L9800 XCEL ENERGY R 2/10/2014 055063 9,430.98 28451 WSB AND ASSOCIATES, INC. E 2/10/2014 999999 656.75 * * T 0 T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 5 10,939.00 0.00 10,939.00 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 1 656.75 0.00 656.75 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 =AL ERRORS: 0 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT. VENDOR SET: 01 BANK: 1 TOTALS: 6 11,595.75 0.00 11,595.75 BANK: 1 TOTALS: 6 11,595.75 0.00 11,595.75 REPORT TOTALS: 6 11,595.75 0.00 11,595.75 02-06-2014 12:02 AM C 0 U N C I L REPORT BY VENDOR - FEBRUARY 10, 2014 PAGE: 1 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT DEX ONE 2/10/14 SOUTHSHORE COMM CENTER ADS Southshore Communi Senior Community Cente TOTAL: KENNEDY & GRAVEN, CHARTERED 2/10/14 RON JOHNSON LITIGATION General Fund Professional Svcs TOTAL: MISC. VENDOR JOAN WHETSTON 2/10/14 JOAN WHETSTON:STORMWTR MGM Stormwater Managem NON-DEPARTMENTAL TOTAL: VOLT MANAGEMENT CORP. 2/10/14 WATERCRAFT INSPECTOR 10/20 General Fund Council TOTAL: WSB AND ASSOCIATES, INC. 2/10/14 DEC-BADGER PK PRELIM D & E Park Capital Impro Park Capital Improveme TOTAL: XCEL ENERGY 2/10/14 XCEL ENERGY General Fund Municipal Buildings 2/10/14 XCEL ENERGY General Fund Municipal Buildings 2/10/14 XCEL ENERGY General Fund Public Works 2/10/14 XCEL ENERGY General Fund Traffic Control/Str Li 2/10/14 XCEL ENERGY General Fund Traffic Control/Str Li 2/10/14 XCEL ENERGY General Fund Park Maintenance 2/10/14 XCEL ENERGY Water Utility Water 2/10/14 XCEL ENERGY Water Utility Water 2/10/14 XCEL ENERGY Water Utility Water 2/10/14 XCEL ENERGY Sanitary Sewer Uti Sewer TOTAL: FUND TOTALS 101 General Fund 5,503.53 402 Park Capital improvements 656.75 490 Southshore Community Ctr. 227.30 601 Water Utility 4,496.22 611 Sanitary Sewer Utility 611.23 631 Stormwater ManagementUtil 100.72 ----------------------------------------------- GRAND TOTAL: --------------------------------- 11,595.75 _ ------- TOTAL PAGES: 1 227.30 227.30 14.50 14.50 100.72 100.72 1,165.50 1,165.50 656.75 560.11 2.87 566.67 33.11 2,627.40 533.37 526.56 970.46 9,430.98 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 01/29/2014 - 9:26AM Batch: 00006.01.2014 - PAYROLL - 01272014 Invoice No Description Amount Payment Date Acct Number Vendor: 4 AFSCME CO 5 MEMBER HEALTH FUND Check Sequence: I PR Batch 0000 1.01.2014 Dental - Union 178.50 01/14/2014 700 -00- 2185 -0000 PR Batch 00002.01.2014 Dental - Union 178.50 01/28/2014 700 -00- 2185 -0000 Check Total: 357.00 Vendor: 3 DELTA DENTAL OF MINNESOTA Check Sequence: 2 PR Batch 00001.01.2014 Dental - Non Union 239.46 01/14/2014 700 -00- 2184 -0000 PR Batch 00002.01.2014 Dental - Non Union 239.46 01/28/2014 700 -00 -2184 -0000 Check Total: 478.92 Vendor: 5 EFTPS - FEDERAL W/H Check Sequence: 3 PR Batch 00002.01.2014 FICA Employee Portio 3,796.65 01/28/2014 700 -00- 2174 -0000 PR Batch 00002.01.2014 FICA Employer Portioi 3,796.65 01/28/2014 700 -00- 2174 -0000 PR Batch 00002.01.2014 Medicare Employee Pc 887.95 01/28/2014 700 -00 -2174 -0000 PR Batch 00002.01.2014 Medicare Employer Po 887.95 01/28/2014 700 -00 -2174 -0000 PR Batch 00002.01.2014 Federal Income Tax 5,406.45 01/28/2014 700 -00- 2172 -0000 Check Total: 14,775.65 Vendor: 6 HEALTH PARTNERS Check Sequence: 4 PR Batch 00001.01.2014 Health Ins - CoPay 1,866.60 01/14/2014 700 -00- 2171 -0000 PR Batch 00001.01.2014 Health Insurance -HSA 4.109.25 01/14/2014 700 -00- 2171 -0000 PR Batch 00002.01.2014 Health Ins - CoPay 1,866.60 01/28/2014 700 -00- 2171 -0000 PR Batch 00002.01.2014 Health Insurance -HSA 4.109.25 01/28/2014 700 -00- 2171 -0000 Check Total: 11.951.70 Vendor: 2 1CMA RETIREMENT TRUST-302131-457 Check Sequence: 5 PR Batch 00002.01.2014 Deferred Comp Flat Ai 1,375.00 01/28/2014 700 -00- 2176 -0000 Check Total: 1,375.00 City of Shorewood Reference ACH Enabled: True PR Batch 0000 1.01.2014 Dental - Union PR Batch 00002.01.2014 Dental - Union ACH Enabled: True PR Batch 00001.01.2014 Dental - Non Uni PR Batch 00002.01.2014 Dental - Non Uni ACH Enabled: True PR Batch 00002.01.2014 FICA Employee PR Batch 00002.01.2014 FICA Employer 1 PR Batch 00002.01.2014 Medicare Emplo,. PR Batch 00002.01.2014 Medicare Emplo,. PR Batch 00002.01.2014 Federal Income I ACH Enabled: False PR Batch 0000 1.01.2014 Health Ins - COPi PR Batch 0000 1.01.2014 Health Insurance PR Batch 00002.01.2014 Health Ins - COP7 PR Batch 00002.01.2014 Health Insurance ACH Enabled: False PR Batch 00002.01.2014 Deferred Comp F AP- Computer Check Proof List by Vendor (01/29/2014 - 9:26 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 251 LAKE MINNETONKA CONSERVATION DIS7 Check Sequence: 6 ACH Enabled: False Feb 5, 2014 47th Anniversary Save the Lake Banquet- Scott 2 55.00 01/28/2014 101 -11 -4331 -0000 Check Total: 55.00 Vendor: 7 MINNESOTA LIFE Check Sequence: 7 ACH Enabled: True PR Batch 00001.01.2014 Life Insurance 190.27 01/14/2014 700 -00 -2180 -0000 PR Batch 00001.01.2014 Life Insurance PR Batch 00002.01.2014 Life Insurance 190.27 01/28/2014 700 -00- 2180 -0000 PR Batch 00002.01.2014 Life Insurance Check Total: 380.54 Vendor: 11 MN DEPT OF REVENUE Check Sequence: 8 ACH Enabled: True PR Batch 00002.01.2014 State Income Tax 2,445.46 01/28/2014 700 -00- 2173 -0000 PR Batch 00002.01.2014 State Income Tax Check Total: 2,445.46 Vendor: 426 MN LANDSCAPE ARBORETUM Check Sequence: 9 ACH Enabled: False 2014 -GIFT CARDS 5 Gift Cards forAdopt -a- Garden Volunteers 125.00 01/28/2014 101 -11- 4331 -0000 Check Total: 125.00 Vendor: 304 MN STATE PATROL, STATE PATROL D1V"ISH Check Sequence: 10 ACH Enabled: False 2014 - DECALS 2014 - DECALS 20.00 01/28/2014 101 -32- 4437 -0000 Check Total: 20.00 Vendor: 10 NCPERS MINNESOTA Check Sequence: 11 ACH Enabled: False PR Batch 00002.01.2014 PERA Life 16.00 01/28/2014 700 -00- 2180 -0000 PR Batch 00002.01.2014 PERA Life Check Total: 16.00 Vendor: 9 PERA Check Sequence: 12 ACH Enabled: True PR Batch 00002.01.2014 MN -PERA Deduction 3,711.26 01/28/2014 700 -00- 2175 -0000 PR Batch 00002.01.2014 MN -PERA Dedu PR Batch 00002.01.2014 MN PERA Benefit Em 4,305.05 01/28/2014 700 -00- 2175 -0000 PR Batch 00002.01.2014 MN PERA Benel Check Total: 8,016.31 Vendor: 8 PRUDENTIAL GROUP INSURANCE Check Sequence: 13 ACH Enabled: False PR Batch 0000 1.01.2014 Long Term Disability 128.27 01/14/2014 700 -00- 2181 -0000 PR Batch 0000 1.01.2014 Long Term Disat PR Batch 0000 1.01.2014 Short Term Disability 200.17 01/14/2014 700 -00- 2181 -0000 PR Batch 0000 1.01.2014 Short Term Disal PR Batch 00002.01.2014 Long Term Disability 135.22 01/28/2014 700 -00- 2181 -0000 PR Batch 00002.01.2014 Long Term DisaL PR Batch 00002.01.2014 Short Term Disability 211.18 01/28/2014 700 -00 -2181 -0000 PR Batch 00002.01.2014 Short Term Disat Check Total: 674.84 AP- Computer Check Proof List by Vendor (01/29/2014 - 9:26 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 1 QUELLS FARGO HEALTH BENEFIT SVCS PR Batch 00002.01.2014 Health Savings Accour 781.60 Check Total: 781.60 Total for Check Run: 41,453.02 Total ofNumber of Checks: 14 Check Sequence: 14 01/28/2014 700 -00- 2183 -0000 ACH Enabled: True PR Batch 00002.01.2014 Health Savings A AP- Computer Check Proof List by Vendor (01/29/2014 - 9:26 AM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 02/06/2014 - 10:56AM Batch: 00001.02.2014 - COUNCIL- 02102014 Invoice No Description Vendor: 121 BAYVIEW EVENT CENTER E13330 Arctic Fever Snow Princess Tea Party 01/19/14 01302014 Check Total: Vendor: 133 CARGILL DEICING TECHNOLOGY 2901527081 De -Icer ILIvo. A i ®R Check Total: Vendor: 136 CENTERPOINT ENERGY 01302014 20405 Knighsbridge Rd - Svc 12/19 -1/22 01302014 28125 Boulder Bridge - Svc 12/19 -1/22 01302014 24200 Smithtown Rd - Svc 12/19 -1/22 01302014 5745 Ctry Club & 25200 Hwy 7 -Svc 12/19 -1/22 01302014 5755 Country Club Rd - Svc 12/19 -1/22 79456885- 012414 5735 Country Club Rd - Svc 12/19 -1/22 86501806- 012414 20630 Manor Rd - Svc 12/19 -1/22 ILIvo. A i ®R Check Total: Vendor: 137 CENTURY LINK 9524702294 -JA14 952- 470 - 2294 -PW -Jan 25 9524706340 -JA14 952- 474 - 6340 -CH -Jan 25 9524709605 -JA14 952- 474 - 9605- Amesbury - Jan 25 9524709606 -JA14 952- 474 - 9606- Amesbury -Jan 25 02/10/2014 101 -53- 4442 -0000 Check Total: Vendor: 143 CITY OF CHANHASSEN 01312014 018505 -000 - 11/01/13 - 01/31/14 01312014 018505 -001 - 11/01/13 - 01/31/14 ILIvo. A i ®R Page 1 Amount Payment Date Acct Number Fund Dept Check Sequence: 1 1,764.18 02/10/2014 101 -53- 4442 -0000 General Recreation 1,764.18 Check Sequence: 2 4,527.73 02/10/2014 101 -33- 4245 -0000 General Street 4,527.73 Check Sequence: 3 170.04 02/10/2014 601 -00- 4394 -0000 Water 419.42 02/10/2014 601 -00- 4396 -0000 Water 1410.95 02/10/2014 101 -32- 4380 -0000 General Street 465.93 02/10/2014 101 -52- 4380 -0000 General Parks 491.73 02/10/2014 101 -19- 4380 -0000 General Mun Bldg 391.36 02/10/2014 201 -00- 4380 -0000 SSC 102.01 02/10/2014 101 -52- 4380 -0000 General Parks 3,451.44 Check Sequence: 4 59.56 02/10/2014 101 -32- 4321 -0000 General Street 123.07 02/10/2014 101 -19- 4321 -0000 General Mun Bldg 74.92 02/10/2014 601 -00- 4394 -0000 Water 74.92 02/10/2014 601 -00- 4394 -0000 Water 332.47 Check Sequence: 5 80.34 02/10/2014 601 -00- 4263 -0000 Water 1473.48 02/10/2014 601 -00- 4263 -0000 Water Page 1 Accounts Payable Computer Check Proof List by Vendor User: Amount mnguyen Printed: Dept 02/06/2014 - 10:56AM Batch: 00001.02.2014 - COUNCIL- 02102014 Invoice No Description Check Sequence: 6 Check Total: Vendor: 428 CREO ARTS & DANCE CONSERVATORY 1000 General Princess Tea Dancers 01/19/14 250.00 Check Total: Vendor: 167 ECM PUBLISHERS INC 67592 Check Sequence: 7 Ord. No. 506 - Animal 67593 Planning - PHN- Volbrecht Variance 67898 General Planning - PHN - Volbrecht Variance 42.56 Check Total: Vendor: 219 ELLY PIEPER 01102014 02/10/2014 101-18-4351-0000 Tablecloths - Replace Check No. 60044 Planning 112.11 Check Total: Vendor: 200 GOPHER STATE ONE CALL 91674 Jan svc 91674 Jan svc 91674 02/10/2014 201 -00- 4400 -0000 Jan svc 72.00 Check Total: Vendor: 211 HAWKINS INC 3556834-RI Chlorine Check Sequence: 9 Check Total: Vendor: 424 JOEY NOVA'S 02082014 - Meetin Council Staff Retreat 02/08 31.17 02/10/2014 611 -00- 4400 -0000 Check Total: Vendor: 240 KENNETH N POTTS PA Jan -2014 Storm Wtr Prosectution Svc - Jan ILIvo. A A • _ 0 -as r Ah Page 2 Amount Payment Date Acct Number Fund Dept 1,553.82 Check Sequence: 6 250.00 02/10/2014 101 -53- 4442 -0000 General Recreation 250.00 Check Sequence: 7 42.56 02/10/2014 101-13-4351-0000 General Admin 42.56 02/10/2014 101-18-4351-0000 General Planning 26.99 02/10/2014 101-18-4351-0000 General Planning 112.11 Check Sequence: 8 72.00 02/10/2014 201 -00- 4400 -0000 SSC 72.00 Check Sequence: 9 31.16 02/10/2014 601 -00- 4400 -0000 Water 31.17 02/10/2014 611 -00- 4400 -0000 Sewer 31.17 02/10/2014 631 -00- 4400 -0000 Storm Wtr 93.50 Check Sequence: 10 105.00 02/10/2014 601 -00- 4245 -0000 Water 105.00 Check Sequence: 11 135.00 02/10/2014 101-11-4331-0000 General Council 135.00 Check Sequence: 12 2,500.00 02/10/2014 101 -16- 4304 -0000 General Prof Svcs Page 2 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 02/06/2014 - 10:56AM Batch: 00001.02.2014 - COUNCIL- 02102014 Invoice No Description Amount Payment Date Acct Number Check Total: 2,500.00 Vendor: 252 LAKESHORE WEEKLY NEWS Check Sequence: 13 00133774 Special Section in Color 200.00 02/10/2014 201 -00- 4351 -0000 Check Sequence: 14 02/10/2014 307 -00- 4720 -0000 02/10/2014 308 -00- 4720 -0000 02/10/2014 309 -00- 4720 -0000 Check Sequence: 15 02/10/2014 611 -00- 4385 -0000 Check Sequence: 16 02/10/2014 101-13-4400-0000 Check Sequence: 17 02/10/2014 101-13-4208-0000 Check Sequence: 18 02/10/2014 101 -24- 4400 -0000 Check Sequence: 19 02/10/2014 101-15-4331-0000 Page 3 ILIvo. A A • _ &a n -&a Fund SSC EDA Bonds EDA Bonds EDA Bonds Dept Sewer General Admin General Admin General Inspections General Finance Check Total: 200.00 Vendor: 13 LEAGUE OF MINNESOTA CITIES INS TRUST 45595 2007A -EDA 6441.00 45595 200713-EDA 6441.00 45595 2007C -EDA 1,516.00 Check Total: 14,398.00 Vendor: 279 METROPOLITAN COUNCIL 0001029370 Waste Water Svc - Feb 4504.54 Check Total: 4504.54 Vendor: 285 MIDWEST GOVERNMENT ADVISOR Jan -2014 Admin Svc - Jan 7,830.00 Check Total: 7,830.00 Vendor: 286 MIDWEST MAILING SYSTEMS INC 73226 -2 Newsletter Postages- Feb Addt'l 36.56 Check Total: 36.56 Vendor: 305 MNSPECT INC 6234 Jan Back Up Inspection 280.00 Check Total: 280.00 Vendor: 313 MICHELLE NGUYEN Jan -2014 Mileage - Jan 80.64 Check Total: 80.64 Check Sequence: 14 02/10/2014 307 -00- 4720 -0000 02/10/2014 308 -00- 4720 -0000 02/10/2014 309 -00- 4720 -0000 Check Sequence: 15 02/10/2014 611 -00- 4385 -0000 Check Sequence: 16 02/10/2014 101-13-4400-0000 Check Sequence: 17 02/10/2014 101-13-4208-0000 Check Sequence: 18 02/10/2014 101 -24- 4400 -0000 Check Sequence: 19 02/10/2014 101-15-4331-0000 Page 3 ILIvo. A A • _ &a n -&a Fund SSC EDA Bonds EDA Bonds EDA Bonds Dept Sewer General Admin General Admin General Inspections General Finance Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 02/06/2014 - 10:56AM Batch: 00001.02.2014 - COUNCIL- 02102014 Invoice No Description Vendor: 322 OFFICE DEPOT 691789587001 Supplies - Pencil - Labels - Envelopes 692139401001 Supplies - Pencil - Envelopes -Clock Wall REPUBLIC SERVICES No.894 Check Total: Vendor: 327 PAETEC 6396959 C.H. Svc 12/29 -01/28 6396959 P.W. Svc 12/29 -01/28 6396959 Badger Wells -Svc 12/29 -01/28 6396959 Boulder Bridges -Svc 12/29 -01/28 6396959 Parks - Svc 12/29 -01/28 Check Total: ILIvo. A Amount Payment Date Acct Number Check Total: Vendor: 338 QUALITY RESOURCE GROUP INC 0858092 Checks 02/10/2014 101 -13- 4200 -0000 General Check Total: Vendor: 108 REPUBLIC SERVICES No.894 0894003396869 Recycling Svc - Feb Check Total: Vendor: 354 SHOREWOOD TRUE VALUE 118152 143.93 Brush 118172 Mun Bldg Foam Sealant - Bag- Battery 118173 General Roof Melt Tablet 118208 02/10/2014 601 -00- 4395 -0000 Pipe 118307 98.70 Mailbox Water Street Check Total: Vendor: 355 SHRED -N -GO INC 34976 Svc Thru - 01/24 Check Total: ILIvo. A Amount Payment Date Acct Number Fund Dept 250.73 Check Sequence: 20 70.12 02/10/2014 101 -13- 4200 -0000 General Admin 58.89 02/10/2014 101 -13- 4200 -0000 General Admin 129.01 Check Sequence: 21 143.93 02/10/2014 101 -19- 4321 -0000 General Mun Bldg 46.90 02/10/2014 101 -32- 4321 -0000 General Street 100.96 02/10/2014 601 -00- 4395 -0000 Water Street 98.70 02/10/2014 601 -00- 4396 -0000 Water Street 145.60 02/10/2014 101 -52- 4321 -0000 General Parks 536.09 Check Sequence: 22 250.73 02/10/2014 101 -15- 4200 -0000 General Finance 250.73 Check Sequence: 23 13,741.20 02/10/2014 621 -00- 4400 -0000 Recycling 13,741.20 Check Sequence: 24 20.04 02/10/2014 101 -32- 4245 -0000 General Street 17.77 02/10/2014 101 -32- 4245 -0000 General Street 43.98 02/10/2014 101 -32- 4245 -0000 General Street 23.78 02/10/2014 101 -32- 4245 -0000 General Street 91.90 02/10/2014 101 -32- 4245 -0000 General Street 197.47 Check Sequence: 25 35.00 02/10/2014 101-13-4400-0000 General Admin 35.00 Page 4 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 02/06/2014 - 10:56AM Batch: 00001.02.2014 - COUNCIL- 02102014 Invoice No Description Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPT. Feb - 2014 -OBE Operating Budget Exp - Feb 6,214.00 Check Total: Vendor: 364 SPRINGBROOK SOFTWARE INC INV27288 Pro -Rated Maint. 369.01 Check Total: Vendor: 384 TOTAL PRINTING SERVICES 9688 Newsletters - Feb 9688 SSCC Insert - Feb 9689 Envelopes 191.21 Check Total: Vendor: 421 VERIZON WIRELESS 9718812827 L.S. Phones - Svc 12/22 -01/21 Check Total: Vendor: 398 VOYAGER FLEET SYSTEMS INC 869293803404 Closing Date 01/24/14 2,148.50 Check Total: Vendor: 415 WARNER CONNECT 29911150 Comp Maint -APC Replacement Battery Cart #24 Check Total: Vendor: 401 WASTE MANAGEMENT OF WI -MN 661747915931 5735 Country Club Rd - Feb Svc 661748015939 24200 Smithtown Rd - Feb Svc Check Total: Vendor: 408 WM MUELLER & SONS INC 190687 Salt Amount Payment Date Acct Number 02/10/2014 611 -00- 4321 -0000 Check Sequence: 26 86,879.67 02/10/2014 101 -21- 4400 -0000 86,879.67 Check Sequence: 30 Check Sequence: 27 6,214.00 02/10/2014 101 -15- 4221 -0000 6,214.00 Check Sequence: 28 663.49 02/10/2014 101 -13- 4400 -0000 369.01 02/10/2014 201 -00- 4400 -0000 112.50 02/10/2014 201 -00- 4245 -0000 1,145.00 Check Sequence: 29 1Ivo. A A • _ 0 -as r do Fund 246.48 02/10/2014 611 -00- 4321 -0000 246.48 General Finance Check Sequence: 30 5,399.98 02/10/2014 101 -32- 4212 -0000 5,399.98 Check Sequence: 31 160.31 02/10/2014 101 -19- 4221 -0000 160.31 Check Sequence: 32 191.21 02/10/2014 201 -00- 4400 -0000 447.55 02/10/2014 101 -32- 4400 -0000 638.76 Check Sequence: 33 2,148.50 02/10/2014 101 -33- 4245 -0000 Page 5 1Ivo. A A • _ 0 -as r do Fund Dept General Police General Finance General Admin SSC SSC Sewer General Street General Mun Bldg SSC General Street General Ice & Snow Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 02/06/2014 - 10:56AM Batch: 00001.02.2014 - COUNCIL- 02102014 A Pao" Invoice No Description Amount Payment Date Acct Number Fund Dept Check Total: 2,148.50 Vendor: 411 XCEL ENERGY Check Sequence: 34 Stmt #399269414 24253 Smithtown Rd - svc 12/21 -01/25 175.85 02/10/2014 601 -00- 4395 -0000 Water Stmt #399289240 5735 Country Club Rd - Svc 12/21 -01/25 655.48 02/10/2014 201 -00- 4380 -0000 SSC Stmt #399588290 5700 County Rd 19 - Svc 12/29 -01/28 45.45 02/10/2014 101 -32- 4399 -0000 General Street Stmt #399588290 5700 County Rd 19 - Unit Light -Svc 12/29 -01/28 280.74 02/10/2014 101 -32- 4399 -0000 General Street Check Total: 1,157.52 Vendor: 427 SCOTT ZERBY Check Sequence: 35 JAN23 -26 -14 Mayor's Conf - WA DC Travel Exp 741.93 02/10/2014 101-11-4331-0000 General Council Check Total: 741.93 Total for Check Run: 203,028.64 Total of Number of Checks: 35 AP- Computer Check Proof List by Vendor (02/06/2014 - 10:56 AM) Page 6 Payroll G/L Distribution Report User: mnguyen Batch: 00002.01.2014 - PRO 1272014 CITY OF SHORE`VOOD City Of Shorewood Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 - 0000 0.00 66,415.06 CASH AND INVESTMENTS 101 -11- 4103 -0000 1,300.00 0.00 PART -TIME 101 -11- 4122 -0000 99.47 0.00 FICA CONTRIB - CITY SHARE 101 -13 -4101 -0000 11,000.69 0.00 FULL -TIME REGULAR 101 -13- 4121 -0000 727.22 0.00 PERA CONTRIB - CITY SHARE 101 -13 -4122 -0000 774.65 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4151 -0000 21.90 0.00 WORKERS COMPENSATION 101 -15 -4101 -0000 4,712.98 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 311.05 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 316.30 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4151 -0000 15.62 0.00 WORKERS COMPENSATION 101 -18 -4101 -0000 7,752.78 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 500.26 0.00 PERA CONTRIB - CITY SHARE 101 -18 -4122 -0000 506.54 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4151 -0000 22.17 0.00 WORKERS COMPENSATION 101 -24 -4101 -0000 5,007.85 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 330.45 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 333.33 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4151 -0000 19.66 0.00 WORKERS COMPENSATION 101 -32 -4101 -0000 9,725.17 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 542.71 0.00 OVERTIME 101 -32- 4105 -0000 328.56 0.00 STREET PAGER PAY 101 -32- 4121 -0000 692.52 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 726.16 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4151 -0000 301.35 0.00 WORKERS COMPENSATION 101 -33 -4101 -0000 6,852.92 0.00 FULL -TIME REGULAR 101 -33- 4102 -0000 2,451.64 0.00 OVERTIME 101 -33 -4121 -0000 674.60 0.00 PERA CONTRIB - CITY SHARE 101 -33- 4122 -0000 606.36 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4151 -0000 393.80 0.00 WORKERS COMPENSATION 101 -52- 4101 -0000 3,724.75 0.00 FULL -TIME REGULAR 101 -52- 4121 -0000 218.11 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 241.91 0.00 FICA CONTRIB - CITY SHARE 101 -52 -4151 -0000 154.71 0.00 WORKERS COMPENSATION PR- G/L Distribution Report (01/28/2014 - 1:23 PM) Page I Account Number Debit Amount Credit Amount Description 101 -53- 4101 -0000 2,143.58 0.00 FULL -TIME REGULAR 101 -53- 4102 -0000 143.33 0.00 OVERTIME 101 -53- 4103 -0000 2,227.38 0.00 PART -TIME 101 -53 -4121 -0000 164.49 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 338.96 0.00 FICA CONTRIB - CITY SHARE 101 -53 -4151 -0000 9.13 0.00 WORKERS COMPENSATION FUND Total: 66,415.06 66,415.06 FUND 201 Southshore Center 503.07 CASH AND INVESTMENTS 201 -00 -1010- 0000 0.00 1,194.41 CASH AND INVESTMENTS 201 -00- 4101 -0000 660.08 0.00 FULL -TIME REGULAR 201 -00 -4102 -0000 286.65 0.00 OVERTIME 201 -00- 4103 -0000 95.00 0.00 PART -TIME 201 -00- 4121 -0000 68.65 0.00 PERA CONTRTB - CITY SHARE 201 -00- 4122 -0000 77.87 0.00 FICA CONTRIB - CITY SHARE 201 -00 -4151 -0000 6.16 0.00 WORKERS COMPENSATION FUND Total: 1,194.41 1,194.41 FUND 601 Water Utility 601 -00 -1010- 0000 0.00 4,880.51 CASH AND INVESTMENTS 601 -00 -4101 - 0000 4,045.17 0.00 FULL -TIME REGULAR 601 -00- 4105 -0000 203.60 0.00 WATER PAGER PAY 601 -00 -4121 -0000 252.01 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 273.74 0.00 FICA CONTRIB - CITY SHARE 601 -00 -4151 -0000 105.99 0.00 WORKERS COMPENSATION FUND Total: 4,880.51 4,880.51 FUND 611 Sanitary Sewer Utility 611 -00 -1010- 0000 0.00 5,079.17 CASH AND INVESTMENTS 611 -00- 4101 -0000 4,088.91 0.00 FULL -TIME REGULAR 611 -00 -4105 -0000 326.80 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 264.17 0.00 PERA CONTRIB - CITY SHARE 611 -00 -4122 -0000 284.65 0.00 FICA CONTRIB - CITY SHARE 611 -00- 4151 -0000 114.64 0.00 WORKERS COMPENSATION FUND Total: 5,079.17 5,079.17 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 503.07 CASH AND INVESTMENTS 621 -00- 4101 -0000 442.66 0.00 FULL -TIME REGULAR 621 -00 -4121 -0000 29.12 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 31.29 0.00 FICA CONTRIB - CITY SHARE PR- G/L Distribution Report (01/28/2014 - 1:23 PM) Page 2 Account Number Debit Amount Credit Amount Description FUND Total: 503.07 503.07 FUND 631 Storm Water Utility 631 -00 -1010- 0000 0.00 1,229.43 CASH AND INVESTMENTS 631 -00- 4101 -0000 1,077.56 0.00 FULL -TIME REGULAR 631 -00- 4121 -0000 72.40 0.00 PERA CONTRTB - CITY SHARE 631 -00- 4122 -0000 73.37 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4151 -0000 6.10 0.00 WORKERS COMPENSATION FUND Total: 1,229.43 1,229.43 FUND 700 Payroll Cleating Fund 700 -00- 1010 -0000 72,057.00 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 36,353.27 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 5,975.85 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 5,406.45 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 2,445.46 STATE WITHHOLDING PAYABLE 700 -00 -2174 -0000 0.00 9,369.20 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 8,016.31 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 1,375.00 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,171.23 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 192.00 SEC 125 DEP CARE REIMB PAYABLE 700 -00 -2180 -0000 0.00 206.27 LIFE INSURANCE 700 -00 -2181 -0000 0.00 346.40 DISABILITY INSURANCE 700 -00- 2183 - 0000 0.00 781.60 HEALTH SAVINGS ACCOUNT 700 -00 -2184 -0000 0.00 239.46 DENTAL DELTA 700 -00 -2185 -0000 0.00 178.50 DENTAL - UNION FUND Total: 72,057.00 72,057.00 Report Total: 151,358.65 151,358.65 PR- G/L Distribution Report (01/28/2014 - 1:23 PM) Page 3 ® #3A ® MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title/ Subject: Verified Claims Meeting Date: January 27, 2014 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists from both old and new financial systems Policy Consideration: Should the attached claims against the City of Shorewood be paid from current funds available? Background: Claims for council authorization. The attached claims list includes checks numbered 54969 through 55058 and Pending Checks totaling $494,767.44. Staff has implemented the new software for the financial side of the operations. We have included the claims from the old system through the end of December. New claims for 2014 are entered into the new software. Please carefully review the new report and let us know if this format is acceptable. We can make modifications or create something new if desired by city council members. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. 1/23/2014 1:41 PM A/P HISTORY CHECK REPORT PAGE: VENDOR SET: 01 City of Shorewood HANK: 1 BEACON BANK DATE RANGE:12 /]0/2013 TOFU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME, STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 00051 EPICS - FEDERAL W/H D 12/16/2013 000000 11,722.34 00051 EFTPS - FEDERAL SEE D 12/31/2013 000000 1.3,073.71 00052 PERA D 12/16/2013 000000 6,459.19 00052 PERA D 12/31/2013 000000 6,534.81 00092 FIN DEPT OF REVENUE D 12/16/2013 000000 1,985.61 00092 DES DEPT OF REVENUE D 12/31/2013 000000 2,274.59 20005 WELLS FARGO HEALTH BENEFIT SVC D 12/16/2013 000000 1,403.05 20005 WELLS FARGO HEALTH BENEFIT SVC D 12/31/2013 000000 1,403.05 17300 CENTERPOINT ENERGY R 12/12/2013 054969 934.14 29373 COMPLETE BEVERAGE SERVICE R 12/12/2013 054970 390.00 05875 CUB FOODS - SHOREWOOD R 12/12/2013 054971 76.66 05885 CULLIGAN BOTTLED WATER R 12/12/2013 054972 95.41 10450 HF,I.CFERIN, PATRICIA R 12/12/2013 054973 150.00 10504 HENN CTY ELECTIONS R 12/12/2013 054974 239.82 14480 MASON, BRADLEY R 12/12/2013 054975 75.00 15300 METRO SALES, INC. R 12/12/2013 054976 485.96 16085 MOORE, JULIE R 1.2/12/2013 054977 523.30 15900 OFFICE DEPOT R 12/12/2013 054978 193.00 21550 RANDALL, DANIEL R 12/12/2013 054979 200.00 22482 SAM'S CLUB R 12/12/2013 054980 235.45 29339 SKEIE, PATRICK R 12/1.2/2013 054981 240.00 70200 VERIZON WIRELESS R 12/12/2013 054982 165.55 2 1/23/2014 1:41 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood RUNS: 1 DEACON DANK DATE RANGE:12 /10/2013 THRU 99/99/9999 CHECK VENDOR I.D. NAME STATUS DATE 00053 IRMA RETIREMENT TRUST- 302131. -4 R 1.2/16/203_3 01475 AMERICAN ENGINEERING R 12/20/2013 02880 BAYVIEW EVENT CENTER R 12/20/2013 03550 BROWN, LAWRENCE R 12/20/2013 04050 CARGILL DEICING TECHNOLOGY R 12/20/2013 04081 CAR9UEST AT70 PARTS R 12/20/2013 26100 CENTURY LINK R 12/20/2013 29278 CLASSIC CLEANING COMPANY R 1.2/20/2013 07363 ELECTRICAL INSTALLATION & MAIN R 12/20/2013 29461 ERDMAN- LUSTS, RON R 12/20/2013 10506 HERB ITT INFO TECHNOLOGY DEPT R' 12 /20/2013 29426 HOMEHELP R 12/20/2013 29291 JOHN DEERE LANDSCAPES R 12/20/2013 1.3950 LUGOWSKI, JOSEPH R 12/20/2013 29259 MALKERSON (ASKS MARTIN LLP R 12/20/2013 14480 MASON, BRADLEY R 12/20/2013 81500 MN CONWAY FIRE & IRS= INC. R 12/20/2013 15900 OFFICE DEPOT R 12/20/2013 29332 ON SITE SANITATION INC R 12/20/2013 29433 PAMELA DEEPER ZUMBA R 12/20/2013 22950 S14OREWOOD TRUE VALUE R 12/20/2013 29443 THE MULCH STORE R 12/20/2013 PAGE: INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 054984 1,185.96 054985 2,552.60 054986 150.00 054987 1,970.89 054988 8,103.72 054989 99.60 054990 551.82 054991 844.31 054992 495.00 054993 120.00 054994 127.20 054995 120.00 054996 516.71 054997 82.84 054998 4,029.50 054999 149.99 055000 73.00 055001 115.13 055002 609.21 055003 262.50 055004 139.25 055005 555.00 3 1/23/201.4 1:41 PM A/P HISTORY CHECK REPORT JENDOR SET: 01 City of Shorewood 055009 3ANx: 1 BEACON BANK 055008 100.00 DATE RANGE:12 /10/2013 THEN 99/99/9999 055010 3,160.00 055011 20.04 CHECK VENDOR I.C. 1,185.96 NAME STATUS DATE 29434 055015 TITAN MAC14INERY R 12/20/2013 23726 TRDA ENGINEERS ARCHITECTS PLAN R 12/20/2013 25152 254.78 TWIN CITY WATER CLINIC R 12/20/2013 29383 055020 WATER CONSERVATION SERVICE, IN R 12/20/2013 27580 WESTONKA SEWER & WATER R 12/20/2013 19800 2,000.00 XCEL ENERGY R 12/20/2013 00053 055025 ICMA RETIREMENT TRUST - 302131 -4 R 12/31/2013 93550 BROWN, LAWRENCE R 12/31/2013 17300 535.76 CENT'ERPOINT ENERGY R 12/31/2013 97600 CITY OF EXCELSIOR R 12/31/2013 17400 CITY OF MINN.ETONKA R 12/31/20'3 1 COMMUNITY DANK CHASKA R 12/31/2013 02000 EARL F. ANDERSEN - DIVISION OF S A 12/31/2013 29101 ECM. PUBLISHERS, INC R 12/31./201.3 08712 G & K SERVICES R 12/31/2013 JOHN PATRON R 12/31/2013 1 KEITH WATERS R 12/31/2013 15050 MEDIACOM R 12/31/2013 18085 MOORE, JULIA R 12/31/2013 1 MORLOCK HOMES A 12/31/2013 15900 OFFICE DEPOT R 12/31/2013 15000 'ASTER R 12/31/2013 INVOICE AMOUNT DISCOUNT PAGE CHPCx CHECK CHECK NO STATUS AMOUNT 055006 14,493.80 055009 120.41 055008 100.00 055009 283.00 055010 3,160.00 055011 20.04 055013 1,185.96 055014 2,136.22 055015 332.48 055016 4,354.88 055017 135.52 055018 254.78 055019 412.32 055020 ..143.50 055021 1,377.31 055022 300.00 055023 2,000.00 055024 365.53 055025 480.00 055026 500.00 055027 92.19 055028 535.76 4 1/23/20.14 1.:41 1- ,. A/P HISTORY CHECK REPORT VENDOR SET: 01 CiLy of Shorewood BANK: I BEACON BANK DATE RANGE:12/10/2013 THAL 99/99/9999 CHECK VENDOR I.D. NAME. STATUS DATE _ PLAZIAK DANIEL R 12/31/2013 20995 POUNDER, CHRIS R 12/31/2013 22950 SHORLWOCD 'TRUE VALUE R 12/31/2013 29427 S9RED -N -GO, INC. R 12/31/2013 23500 SO LK MTKA POLICE DEPT R 12/31/2013 17050 STATE OF MN KS DEPT OF HEALTH R 12/31/2013 STEWART PLUMBING INC R 12/31/2013 'SEW HOMES R 12/31/2013 70200 VERIZON WIRELESS R 12/31/2013 19800 XCEL ENERGY R 12/31/2013 29112 BUDGET PRINTING AND AWARDS R 1/13/2014 17300 CENTRPOINT ENERGY R 1/13/2014 ,6645 DEPT OF LABOR & INDUSTRY R 1/13/2014 29271, DREW. KRIEBEL R 1/13/2014 29322 EXCELSIOR FLORIST R 1/13/2014 29519 GMH ASPHALT COPORATION R 1/13/2014 13750 LUGOWSKI, JOSEPH - R 1/13/2014 15503 METRO COUNCIL ENV .(SAC) R 1/13/2014 17010 MN DEPT OF TRANSPORTATION R 1/13/2014 20805 PITNEY BOWES GLOBAL FIN. SVCS. R 1/13/2014 21550 RANDALL, DANIEL R 1/13/2014 23500 SO LK MIRA POLICE DEPT R 1/13/201_4 PAGE: INVOICE CHECK CHECK CHUCK AMOUNT DISCOUNT NO STATUS AMOUNT 055029 '50.00 055030 199.99 055031 26.71 055032 35.00 055033 404.22 055034 2,142.00 055035 245.00 055036 5,595.00 055037 59.11 055038 4,19154 055040 53.64 055041 - -2,020.02 055042 1,950.67 055043 >.. 2,521.01 055044 125.52 055045 7,292.12 055046 62.84 055047 9,642.60 055048 2,160.73 055049 243.94 055050 250.00 055051. 1,581.25 1/23/201.4 1:41 PM A/P HISTORY CHECK REPORT IENDOR SET: 01 City of Shorewood SANK: 1 BEACON RANI( DATE RANGE:12/10/2013 T14RU 99/99/9999 CHECK ILMOR I.D. NAME STATUS DATE 70200 VERIZON WIRELESS R 1/13/2014 _9800 XCEL ENERGY R 1/13/2014 14600 CITY OF TONKA BAY R 1/29/2014 )8390 FREEMAN, CHRISTINE A. R 1/29/201.4 ?9259 MALKERSON GUNS MARTIN LLP R 1/27/2014 30001 MNSPECT, INC. R 1./27/20]4 70200 VERIZON WIRELESS R 1/21/2014 )1000 ADAM'S PEST CONTROL, INC E 12/20/2013 )7900 HAWKINS, INC. E 1/13/2014 )9400 GOPHER STATE ONE CALL E 1/13/2014 _0576 ADVANCED IMAGING SOLUTIONS INC E 12/20/201.3 3525 SINK, CLARE T. E 12/20/2013 _5885 MIDWEST MAI'.LING SYSTEMS, INC. E 1/13/2014 5885 MIDWEST MAILING SYSTEMS, INC. E 12/27/2013 -8500 WM. MUELLER & SONS, INC. E 12/20/2013 _9445 NGUYEN, MICHELLE E 12/12/2013 9445 NGUYEN, MICHELLE E 12/31/2013 .9500 NIELSEN, BRADLEY E 12/12/2013 _9500 NIELSEN, BRADLEY E 12/31/201.3 ?0268 PANCHYSITYN, JEAN E 12/20/2013 !0283 APPLIED MAINTENANCE SUPPLIES & E 1/13/2014 '.0300 PAZANDAK, JOSEPH E 1/13/2014 PAGE: INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 055052 215.69 055053 218.53 055054 818.36 055055 10,250.00 055056 3,721.00 055089 1,820.00 055056 165.90 999999 72.19 999999 105.00 999999 85.75 999999 7].24 999999 1,87 .00 999999 10.15 999999 1.,672.64 999999 4,818.89 999999 '126..84 999999 85.88 999999 150.00 999999 120.00 999999 1.,921.93 999999 219.08 999999 1,107.79 6 1/23/2014 1:41 PM A/P HISTORY CHECK REPORT PAGE: 7 JENDOR SAY: 01 City of Shorewood SANK: 1 BEACON SANK DATE RANGE:12 /10/20-13 THRU 99/99/9999 CHECK INVOICE CHECK CHECK CHECK JENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 20950 KENNETH N. POTTS, P.A. E 12/20/2013 999999 2,500.OD 22820 CITY OF SHORE'WOOD F. 1/13/2014 999999 1.99.57 27i95 GRAINGER, INC E 12/31/2013 999999 1.49.16 28451 ESE AND ASSOCIATES, INC. A 1/13/2014 999999 45,268.12 28451. WSB AND ASSOCIATES, INC. r 1/29/2014 999999 1,813.00 18451 WSB ME ASSOCIATES, INC. E 12/20/2013 999999 53,936.24 19154 UNIQUE PAVING MATERIALS CORP. E 12/20/2D13 999999 1,023.33 29264 H A I, MESABI COMPANY E 12/20/2013 999999 418.95 29269 WARNER CONNECT E 12/20/2013 999999 202.50 29338 BLANCHARD CATERING, INC. E 1/13/2014 999999 1,115.39 29338 BLANCHARD CATERING, INC. E 12/31/2013 999999 1,335.73 ?9363 DeJONG, BRUCE F. 12/20/2013 999999 92.21 29413 VOYAGER FLEET SYSTEMS, INC. E 12/31/2013 _ 999999 5,044.45 29417 WINGS ASSOCIATES, INC. E 1/13 /2014 999999 723.35 29417 WENCK ASSOCIATES, INC. E 12/20/2013 999999 a33.56 29459 MIDWEST GOVERNMENT ADVISORS 2 12/31/2013 999999 8,610.00 ?9460 BLUE -TARP FINANCIAL, INC. E 12/31/2013 999999 42.65 * * T 0 T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 87 117,829.61 0.00 117,627.61 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 8 44,854.35 0.00 44,854.35 EFT: 32 133,768.57 0.00 133,768.57 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 DOTAL ERRORS: 0 1/23/2014 1:41. PM A/P HISTORY CHECK REPORT PAGE: 6 IENDOR SET: 01 City of Shorewood LANK: 1 BEACON HAND DATE RANGE:12 /10/2013 THRG 99/99/9999 ]ENDOR S.D. NAME NO VENDOR SET: 01 HANK: i TOTALS: 127 BANK: 1 TOTALS: 127 REPORT TOTALS: 128 CHECK INVOICE CHECK CHECK CHECK STATUS DATE AMOUNT DTSCOUNT NO STATUS ANOUNT INVOICE AMOUNT DISCOUNTS CHECK AMOUNT 296,450.53 0.00 296,450.53 296,450.53 0.00 296,450.53 296,450.53 0.00 296,450.51 01-23 -2 ©7.41 0 4 2 C 0 U N C I L REPORT BY VENDOR - jANUARY 27, 2014 PAGE: 1 Vzt.:NDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT . .. ....... .... ......... . ........ - ADAM'S PEST CONTROL, INC 12/20/13 4TH QTR SVC General Fund Municipal Build-ings 72.19 TOTAL; 72_19 ADVANCED IMAGING SOLUTTONS INC 12/20/13 SVC 11115-121143 General Fund Humicical nuiidings 77.24 T 0 IPA 1, 77.241 AMH. 211,C]\N ENGINEERING 12/20/3.3 SIMITH-JOWN RD SIDEWK Trail. Capital Outl Trail Expenditures 2,552.60 TOTAL: 2,552,60 APPLICI) MAINTEKAHCE SUP111JES & SOLUTIO 1/13/14 ABRASTVE CUTOFF WHEELS General Fund Public Works 219.08 TOTAL: 219.08 BAYVTE,W EVENT CENTER 12/20/13 ARCTIC FEVER SN09-1 PRINCESS General 1,"und Recreation 150,00 TOTAL; 150.00 BLAqCPARD CATERING, INC. 12/311/13 2013 APIPRECII-IffION, General Fund Council 1,335.73 11/13/14 APPE"I7.,ERS FVENT Southshore Communi Senior. Community Cento 418.37 1/13/1-4 OKTOSERFEST EVENT S,,>L2thshore Coramujd. Som.-'--or Community CentC 69'1.00 TOTAL- 2,451.10 R INC ELUE-TARP FINANCIAL, LIGITIPS General Fund Public Works 42.65 TOTAL: 42.65 BROWNT, !,7,\WRFNCF 12/31/13 COMP MICROSOPT Replacer Equipment Repl, Equipment Replacement 2,136.22 3.2/20/13 UTILITTY 1 IPAD DIVI'SIONS Water Utility Water 985.45 12/20/13 UTILITIY IPA-1) DIVISIONS Sanitary Sewer Uti Sewer 985.44 TOTAL: 1. 0-1 1. 1. BUDGLT PRINTING AND AT/IARDS 1/13/141 PJ-AQUES General Fund Council, 53.64 TOTAT', 53.64 CARGILL DEICING TECHNOLOGY 12/20/13 DE 10ER General Fond ice & Snow Rernoval 2,018.84 12/20/13 DL TC•R General Fund Ice & Snow Removal 4,011.88 12/20/13 DE ICER General Fund "ce & Snow Removal 2,073.00 TOTAL, 8,103.72 CARQUEST AUTO PARTS 12/20/13 WIPER BLADES General Fund Public Works 22.51 12/20/13 HOSE PARTS General. Fund Public Works 24.91 12/20/13 DEF FLUID General Fund Public Works 23.66 12/20/13 FUEL FILTERS General Fund Public Works 28.52 TOTAL: 99.60 C.-1-;!NTERPOINT ENERGY 12/12/1.3 5755 CTRY CLUB RD General Fund Municipal. Buildings 158.03 1/13/14 5755 CTRY CLUB RD General- Fund Municipal Buildings 262.38 12/12/13 24200 SlITT13T0WN RD General Fund Public Works 326.4.6 1. f 13 4 24200 SMITH 'OWN RD General- Fund Public Works 1,042.36 12/:1.213 13 5745 CTRY Ca,B RD & 25200 1-1 General Fund Park Maintenance 204.05 7./1.3/1.4 5745 CTRY C71B RD & 25200 Ji General Fund Park Maintenance 307.83 12/37./7,3 20630 14ANOR RD -W71`: EOU General Fund Park Maintenance 58.54 12/31/1.3 5'735 COUNTRY CLUB RD - SSC Sout-hshore Communi Senior Community Cente 273.94 1.2/12/13 20405 KNIGH'1'SBR,.DGE RD Water Utility Water 62.99 1.2/12../13 281.25 BOULDER 1-BRIDGE DR Water Utility Water 1-80.6"x. 1/1,3/14 20405 KNIGHTSBRIDGE RD Water Utility Water 121.31 7./'.3/14 1,DER BRIDGE DR 28125 BOUT water Utility Water 286.1.4 TOTAL: 3,286.64 1-23-2014 01:42 PM 'ENDOR SORT KEY C 0 U N C I L REPORT BY VENDOR - JANUARY 27, 2014 PAGE: 2 DATE DESCRIPTION FUND DEPARTMENT AMOUNT 'ENTURY LINK 12/20/13 612-E45-1785 Water Utility Water 315.39 12/20/13 612-E45-8019 Water Utility Water 236.43 TOTAL: 551.82 'ITY OF EXCELSIOR 12/31/13 4TH QTR WATER CONNECTED Water Utility Water 4,354.88 TOTAL: 4,354.88 'ITY OF MINNETONKA 12/31/13 5350 VINE HILL RD Water Utility Water 65.08 12/31/13 5336 VINE HILL RD Water Utility Water 29.32 12/31/13 5490 VINE HILL RD Water Utility Water 41.12 TOTAL: 135.52 'ITY OF SHOREWOOD 1/13/14 SSCC - UTILITY PAYMENT Southshore Communi Senior Community Cente 179.57 TOTAL: 179.57 'ITY OF TONKA BAY 1/27/14 WATER Water Utility Water 438.29 1/27/14 SEWER Sanitary Sewer Uti Sewer 380.07 TOTAL: 818.36 'LASSIC CLEANING COMPANY 12/20/13 C.H. SVC General Fund Municipal Buildings 529.03 12/20/13 P.W. SVC General Fund Public Works 315.28 TOTAL: 844.31 'OMPLETE BEVERAGE SERVICE 12/12/13 2013 APPRECIATION EVENT General Fund Council 390.00 TOTAL: 390.00 'UB FOODS - SHOREWOOD 12/12/13 FOODS FOR CHARLIE RETIREME General Fund Council 34.69 12/12/13 CAKE FOR CHARLIE RETIREMEN General Fund Council 41.9,9 TOTAL: 76.68 .ULLIGAN BOTTLED WATER 12/1.2/13 5755 CTRY CLUB RD-DRINKING General Fund Municipal Buildings 6.41 12/12/13 5735 CTRY CLUB RD-SALT DEL Southshore Communi Senior Community Cente 89.00 TOTAL: 95.41 )EPT OF LABOR & INDUSTRY 1/13/14 4TH QTR SS REPORT General Fund NON-DEPARTMENTAL 1,950.67 TOTAL: 1,950.67 )REW KRIESEL 1/13/14 NOV SVC Southshore Communi Senior Community Cente 427.84 1/13/14 NOV SVC Southshore Communi Senior Community Cente 465.00 1/13/14 DEC SVC Southshore Communi Senior Community Cente 588.17 1/2.3/14 DEC SVC Southshore Communi Senior Community Cente 1,040.00 TOTAL: 2,521.01 �eJONG, BRUCE 12/20/13 MILEAGE General Fund Finance 54.81 12/20/1.3 MOUSE General Fund Finance 37.40 TOTAL: 92.21 :ARL F. ANDERSEN-DIVISION OF SAFETY SI 12/31/13 SIGN POSTS General Fund Public Works 412.32 TOTAL: 412.32 :CM PUBLISHERS, INC 12/31/13 ORD NO 505 General Fund Administration 51.96 12/31/13 MINNEWASHTA ELEM PHN General Fund Planning 58.46 12/31/13 MINNEWASHTA ELM PHN General Fund Planning 33.08 TOTAL: 143.50 :FTPS - FEDERAL W/H 12/16/13 FEDERAL W/H General Fund NON-DEPARTMENTAL 4,503.22 i1 -23 -2014 01:42 PM C 0 U N C I L REPORT BY VENDOR - JANUARY 27, 2014 PAGE: 3 'ENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT 12/31/13 FEDERAL W/H General Fund NON- DEPARTMENTAL 5,359.31 12/31/13 FEDERAL W/H General Fund NON- DEPARTMENTAL 78.14 12/16/13 FICA W/H General Fund NON- DEPARTMENTAL 2,925.36 12/31/13 FICA W/H General Fund NON- DEPARTMENTAL 3,202.39 12/31/13 FICA W/H General Fund NON - DEPARTMENTAL 44.64 -- 12/16/13 MEDICARE W/H General Fund NON - DEPARTMENTAL 684.20 12/31/13 MEDICARE W/H General Fund NON- DEPARTMENTAL 748.96 12/31/13 MEDICARE W/H General Fund NON - DEPARTMENTAL 10.44- 12/16/13 FICA W/H General Fund Council 80.60 12/16/13 MEDICARE W/H General Fund Council 18.87 12/16/13 FICA W/H General Fund Administration 384.63 12/31/13 FICA W/H General Fund Administration 405.20 12/16/13 MEDICARE W/H General Fund Administration 89.96 12/31/13 MEDICARE W/H General Fund Administration 94.77 12/16/13 FICA W/H General Fund Finance 236.40 12/31/13 FICA W/H General Fund Finance 232.61 12/16/13 MEDICARE W/H General Fund Finance 55.28 12/31/13 MEDICARE W/H General Fund Finance 54.40 12/16/13 FICA W/H General Fund Planning 298.09 12/31/13 FICA W/H General Fund Planning 361.29 12/16/13 MEDICARE W/H General Fund Planning 69.72 12/31/13 MEDICARE W/H General Fund Planning 84.50 12/16/13 FICA W/H General Fund Protective Inspections 199.77 12/31/13 FICA W/H General Fund Protective Inspections 292.92 12/16/13 MEDICARE W/H General Fund Protective Inspections 46.73 12/31/13 MEDICARE W/H General Fund Protective Inspections 68.51 12/16/13 FICA W/H General Fund Public Works 603.06 12/31/13 FICA W/H General Fund Public Works 857.00 12/16/13 MEDICARE W/H General Fund Public Works 141n03 12/31/13 MEDICARE W/H General Fund Public Works 200.42 12/16/13 FICA W/H General Fund Ice & Snow Removal 474.94 12/31/13 FICA W/H General Fund Ice & Snow Removal 472.33 12/16/13 MEDICARE W/H General Fund Ice & Snow Removal 111.07 12/31/13 MEDICARE W/H General Fund Ice & Snow Removal 110.47 12/16/13 FICA W/H General Fund Park Maintenance 131.61 12/31/13 FICA W/H General Fund Park Maintenance 64.68 12/16/13 MEDICARE W/H General Fund Park Maintenance 30.79 12/31/13 MEDICARE W/H General Fund Park Maintenance 15.1.3 12/16/13 FICA W/H General Fund Recreation 83.51 12/31/13 FICA W/H General Fund Recreation 144.73 12/31/13 FICA W/H General Fund Recreation 44.64- 12/16/13 MEDICARE W/H General Fund Recreation 19.53 12/31/13 MEDICARE W/H General Fund Recreation 33.85 12/31/13 MEDICARE W/H General Fund Recreation 10.44 -- 12/16/13 FICA W/H Southshore Communi Senior Community Cente 92.85 12/31/13 FICA W/H Southshore Communi Senior Community Cente 66.98 12/16/13 MEDICARE W/H Southshore Communi Senior Community Cente 21.72 12/31/13 MEDICARE W/H Southshore Communi Senior Community Cente 15.66 12/16/13 FICA W/H Water Utility Water 181.10 12/31/13 FICA W/H Water Utility Water 165.32 12/16/13 MEDICARE W/H Water Utility Water 42.35 12/31/13 MEDICARE W/H Water Utility Water 38.67 12/16/13 FICA W/H Sanitary Sewer Uti Sewer 113.25 12/31/13 FICA W/H Sanitary Sewer Uti Sewer 105.84 12/16/13 MEDICARE W/H Sanitary Sewer Uti Sewer 26.49 12/31/13 MEDICARE W/H Sanitary Sewer Uti Sewer 24.75 )1-23-2014 01:42 PM C 0 U N C I L REPORT BY VENDOR - JANUARY 27, 2014 PAGE: 4 7FNDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT 12/16/13 FICA W/H Recycling Utility Recycling 6.48 12/16/13 MEDICARE W/H Recycling Utility Recycling 1.52 12/16/13 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 39.07 12/31/13 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 33.49 12/16/13 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 9.14 12/31/13 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 7.83 TOTAL: 24,796.05 i,LECTRICAL INSTALLATION & MAINTENANCE 12/20/13 SIGNAL RELAMP General Fund Public Works 495.00 TOTAL: 495.00 ;'RDMAN-LUNTZ, RON 12/20/13 TAI CHI CLASS END DEC Southshore Communi Senior Community Cente 120.00 TOTAL: 120.00 XCELSIOR FLORIST 1/13/14 FLOWER BASKET-ANDERSON General Fund Council 125.52 TOTAL: 125.52 ,REEMAN, CHRISTINE A. 1/27/14 2013 CC MTG General Fund Administration 7,400.00 1/27/14 2013 PLANNING COMM MTG General Fund Planning 2,850.00 TOTAL: 10,250.00 3 & K SERVICES 12/31/13 CITY HALL BUILDING General Fund Municipal Buildings 105.25 12/31/13 PUBLIC WORKS BUILDING General Fund Public Works 1,225.70 12/31/13 SOUTHSHORE COMM CTR BLG Southshore Communi Senior Community Cente 46.36 TOTAL: 1,377.31 ,MH ASPHALT COPORATION 1/13/14 P.V-43 & FINAL-MILL & OVER Street Capital Imp Street Capt Improvemen 7,292 .12 TOTAL: 7,292.12 'OPHER STATE ONE CALL 1/13/14 DEC SVC Water Utility Water 28.5.8 1/13/14 DEC SVC Sanitary Sewer Uti Sewer 28.58 1/13/14 DEC SVC Stormwater Managem STORMWATER MANAGEMENT 28.59 TOTAL: 85.75 ,RAINGER, INC 12/31/13 WALL MOUNT HOSE REEL-SLMPD General Fund Public Works 149.16 TOTAL: 149.16 1 & L MESABI COMPANY 12/20/13 CUTTING EDGE PLOW General Fund Ice & Snow Removal 418.95 TOTAL: 418.95 1AWKINS, INC. 1/13/14 CHLORINE Water Utility Water 105.00 TOTAL: 105.00 1ELGESEN, PATRICIA 12/12/13 30 YRS OF SVC General Fund Council 150.00 TOTAL: 150.00 IENN CTY ELECTIONS 12/12/13 PVCs POSTAGE General Fund Administration 239.82 TOTAL: 239.82 IENN CTY INFO TECHNOLOGY DEPT 12/20/13 NOV-80OMHZ RADIO General Fund Public Works 63.60 12/20/13 DEC-800MHZ RADIO General Fund Public Works 63.60 TOTAL: 127.20 IOMEHELP 12/20/13 TABLECLOTH SVC Southshore Communi Senior Community Cente 120.00 TOTAL: 120.00 1-23-2014 01:42 PM 'ENDOR SORT KEY C 0 U N C I L REPORT BY VENDOR - JANUARY 27, 2014 PAGE: 5 DATE DESCRIPTION FUND DEPARTMENT AMOUNT CMA RETIREMENT TRUST-302131-457 12/16/13 P/R DEDUCTS--DEFERRED COM General Fund NON-DEPARTMENTAL 12/31/13 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL TOTAL: -OHN DEERE LANDSCAPES 12/20/13 DE-ICING General Fund Ice & Snow Removal TOTAL: :ENNETH N. POTTS, P.A. 12/20/13 DEC SVC General Fund Professional Svcs TOTAL: ,INK, CLARE T. 12/20/13 PARK COMMISSION MTG General Fund Recreation TOTAL: ,UGOWSKI, JOSEPH 1/13/14 BOLD FOR WATER VALVE Water Utility Water 12/20/13 BOLTS FOR WATER VALVE Water Utility Water TOTAL: [ALKERSON GUNN MARTIN LLP 12/20/13 OCT-GENERAL MATTERS General Fund Professional Svcs 12/20/13 OCT-PUBLIC IMPROVEMENT General Fund Professional Svcs 12/20/13 OCT-5795 CTRY CLUB RD HODS General Fund Professional Svcs 1/27/14 NOV-GENERAL MATTERS General Fund Professional Svcs 1/27/14 NOV-LAND USE & DEVELOPMENT General Fund Professional Svcs 12/20/13 OCT-SMITHTOWN TRL PROD Trail Capital Outl Trail Expenditures 1/27/14 NOV-PUBLIC IMPRMT Stormwater Managem STORMWATER MANAGEMENT TOTAL: LASON, BRADLEY 12/12/13 15 YRS OF SVCS General Fund Council 12/20/13 2013 BOOTS General Fund Public Works TOTAL: 1EDIACOM 12/31/13 5375 COUNTRY CLUB RD SSC Southshore Commund Senior Community Cente TOTAL: IETRO COUNCIL ENV.(SAC) 1/13/14 4TH QTR SAC REPORT Sanitary Sewer Uti NON-DEPARTMENTAL TOTAL: IETRO SALES, INC. 12/12/13 MC302 MAINT- BW General Fund Municipal Buildings 12/12/13 MC302 MAINT- COLOR General Fund Municipal Buildings 12/12/1.3 SALES TAX General Fund Municipal Buildings TOTAL: 1IDWEST GOVERNMENT ADVISORS 12/31/13 DEC SVC General Fund Administration TOTAL- 1IDWEST MAILING SYSTEMS, INC. 12/27/13 QTR UTILITY POSTAGE Water Utility Water 12/27/13 QTR UTILITY BILLING SVC Water Utility Water 12/27/13 QTR UTILITY POSTAGE Sanitary Sewer Uti Sewer 12/27/13 QTR UTILITY BILLING SVC Sanitary Sewer Uti Sewer 1/13/14 4TH QTR-UB ADDTIL POSTAGE Sanitary Sewer Uti Sewer 12/27/13 QTR UTILITY POSTAGE Recycling Utility Recycling 12/27/13 QTR UTILITY BILLING SVC Recycling Utility Recycling 12/27/13 QTR UTILITY POSTAGE Stormwater Managem STORMWATER MANAGEMENT 12/27/13 QTR UTILITY BILLING SVC Stormwater Managem STORMWATER MANAGEMENT TOTAL: IISC. VENDOR COMMUNITY BANK CHASKA 12/31/13 COMMUNITY BANK CHASKA:BAUM General Fund NON-DEPARTMENTAL 1,185.96 1,185.96 2,371.92 2,500.00 2,500.00 1,850.00 329.50 1,498.50 1,850.00 1,353.00 qrl Fr) 9,642 .60 9,642 .60 39.00• 414.00 8,670.00 8,670.00 325.00 93.21 325.00 93.21 10.15 325.00 93.21 _11)c nn 254.78 )11-23-2014 01:42 PM IENDOR SORT KEY C O U N C I L REPORT BY VENDOR - JANUARY 27, 2014 PAGE: 6 DATE DESCRIPTION FUND DEPARTMENT AMOUNT JOHN PETRON 12/31/13 ESCROW REF -4865 SUBURBAN D Escrow Deposit Age NON - DEPARTMENTAL 300.00 KEITH WATERS 12/31/13 ESCROW REF -5960 MERRY LN Escrow Deposit Age NON - DEPARTMENTAL 2,000.00 MORLOCK HOMES 12/31/13 TREE ESC REF -27750 VA COVE Escrow Deposit Age NON - DEPARTMENTAL 500.00 PLAZIAK DANIEL 12/31/13 ESCROW REF -448 LAFAYETTE A Escrow Deposit Age NON - DEPARTMENTAL 150.00 STEWART PLUMBING INC 12/31/13 5725 MERRY LN -PLBG PRMT CA General Fund 4,260.20 NON - DEPARTMENTAL 240.00 STEWART PLUMBING INC 12/31/13 5725 MERRY LN -PLBG PRMT CA General Fund NON - DEPARTMENTAL 5.00 TEW HOMES 12/31/13 ESCROW REFUND -5360 VINE HI Escrow Deposit Age NON- DEPARTMENTAL 300.00 TEW HOMES 12/31/13 ESCROW REFUND -4885 RUSTIC Escrow Deposit Age NON- DEPARTMENTAL 5,295.00 General Fund Council 8.22 12/12/13 PHOTO FOR COUNCIL MILEAGE TOTAL: 9,044.78 4N CONWAY FIRE & SAFETY INC. 12/20/13 SSCC - ANNUAL INSPECTION Southshore Communi Senior Community Cente 73.00 TOTAL: 73.00 4N DEPT OF REVENUE 12/16/13 STATE W/H General Fund NON - DEPARTMENTAL 1,985.61 12/31/13 STATE W/H General Fund NON- DEPARTMENTAL 2,308.58 12/31/13 STATE W/H General Fund NON- DEPARTMENTAL _ 33.99 - TOTAL: 4,260.20 4N DEPT OF TRANSPORTATION 1/13/14 NOV SMITHTOWN TRI, INSPECT Trail Capital Outl Trail Expenditures 2,160.73 TOTAL: 2,160.73 4NSPECT, INC. 1/27/14 DEC INSPECT General Fund Protective Inspections 1,820.00 TOTAL: 1,820.00 40ORE, JULIE 12/12/13 PHOTO FOR COUNCIL General Fund Council 8.22 12/12/13 PHOTO FOR COUNCIL MILEAGE General Fund Council 5.65 12/12/13 HOLIDAY EXP General Fund Council 82.38 12/12/13 HOLIDAY EXP MILEAGE General Fund Council 9.04 12/31/13 JAN -DEC WELLNESS General Fund Administration 480.00 12/12/13 VINYL LABEL FOR HARD HAT General Fund Municipal Buildings 16.10 12/12/13 VINYL LABEL FOR HARD HAT M General Fund. Municipal Buildings 15.82 12/12/13 CLIP ART SVC General Fund Municipal Buildings 135.96 12/12/13 AMERICAN GIRL DOLLS General Fund Recreation 201.68 12/12/13 PHOTO Southshore Communi Senior Community Cente 29.00 12/12/13 MOVIES Southshore Communi Senior Community Cente 11.95 12/12/13 PICTURE HANGER Southshore Communi Senior Community Cente _ _ 7.50 TOTAL: 1,003.30 SGUYEN, MICHELLE 12/12/13 10 YRS OF SVCS General Fund Council 50.00 12/31/13 DEC MILEAGE General Fund Finance 85.88 12/12/13 NOV MILEAGE General Fund Finance 76.84 TOTAL: 212.72 IIELSEN, BRADLEY 12/1.2/13 30 YRS OF SVCS General Fund Council 150.00 12/31/13 OCT -DEC WELLNESS General Fund Planning 120.00 TOTAL: 270.00 )FFICE DEPOT 12/12/13 OFFICE SUPPLIES General Fund Administration 100.47 12/12/13 ENVELOPES General Fund Administration 92.53 12/20/13 GEN SUPPLIES General Fund Administration 71.81 12/20/13 NAME TAGS General Fund Administration 43.32 12/31/13 PAPER COPY General Fund Administration 92.19 TOTAL: 400.32 )N SITE SANITATION INC 12/20/13 BADGER PARK General Fund Park Maintenance 53.44 12/20/13 CATHCART PARK General Fund Park Maintenance 53.44 )1 --23-2014 01:42 PM C 0 U N C I L REPORT BY VENDOR - JANUARY 27, 2014 PAGE: 7 7ENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT 12/20/13 FREEMAN PARK General Fund Park Maintenance 160.32 12/20/13 SILVERWOOD PARK General Fund Park Maintenance 53.44 12/20/13 SOUTH SHORE SKATE General Fund Park Maintenance 53.44 12/20/13 CHRISTMAS LK BOAT ACCESS General Fund Park Maintenance 235.13 TOTAL: 609.21 IAETEC 12/31/13 11/29-12/28 SVC General Fund Municipal Buildings 143.60 12/31/13 11/29-12/28 SVC General Fund Public Works 46.90 12/31/13 11/29-12/28 SVC General Fund Park Maintenance 145.60 12/31/13 11/29-12/28 SVC Water Utility Water 98.70 12/31/13 11/29-12/28 SVC Water Utility Water 100.96 TOTAL: 535.76 DAMELA KOLTES ZUMBA 12/20/13 ZUMBA CLASS ENDING DEC Southshore Communi Senior Community Cente 262.50 TOTAL: 262.50 DANCHYSHYN, JEAN 12/20/13 FALL 2013 TUITION REIMBURS General Fund Administration 1,794.84 12/20/13 OCT - NOV-WELLNESS General Fund Administration 80.00 12/20/13 LIGHTS FOR SSCC Southshore Communi Senior Community Cente 46.89 TOTAL: 1,921.73 )AZANDAK, JOSEPH 1/13/14 SEPT-DEC MILEAGE General Fund Protective Inspections 997.79 1/13/14 BLDG CERT RENEW General Fund Protective Inspections 110.00 TOTAL: 1,107.79 )ERA 12/16/13 P/R DEDUCTS-PERA General Fund NON-DEPARTMENTAL 2,989.46 12/31/13 P/R DEDUCTS-PERA General Fund NON-DEPARTMENTAL 3,025.38 12/16/13 P/R DEDUCTS-PERA General Fund Administration 454.48 12/31/13 P/R DEDUCTS-PERA General Fund Administration 478.54 12/16/13 P/R DEDUCTS-PERA General Fund Finance 287.21 12/31/13 P/R DEDUCTS-PERA General Fund Finance 281.23 12/16/13 P/R DEDUCTS-PERA General Fund Planning 383.01 12/31/13 P/R DEDUCTS-PERA General Fund Planning 397.36 12/16/13 P/R DEDUCTS-PERA General Fund Protective Inspections 262.15 12/31/13 P/R DEDUCTS-PERA General Fund Protective Inspections 237.21 12/16/13 P/R DEDUCTS-PERA General Fund Public Works 728.70 12/31/13 P/R DEDUCTS-PERA General Fund Public Works 962.70 12/16/13 P/R DEDUCTS-PERA General Fund Ice & Snow Removal 583.68 12/31/13 P/R DEDUCTS-PERA General Fund Ice & Snow Removal 547.98 12/16/13 P/R DEDUCTS-PERA General Fund Park Maintenance 171.78 12/31/13 P/R DEDUCTS-PERA General Fund Park Maintenance 79.84 12/16/13 P/R DEDUCTS-PERA General Fund Recreation 97.66 12/31/13 P/R DEDUCTS-PERA General Fund Recreation 92.59 12/16/13 P/R DEDUCTS-PERA Southshore Communi Senior Community Cente 78.11 12/31/13 P/R DEDUCTS-PERA Southshore Communi Senior Community Cente 56.02 12/16/13 P/R DEDUCTS-PERA Water Utility Water 225.98 12/31/13 P/R DEDUCTS-PERA Water Utility Water 205.18 12/16/13 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 140.15 12/31/13 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 130.06 12/16/13 P/R DEDUCTS-PERA Recycling Utility Recycling 7.58 12/16/13 P/R DEDUCTS-PERA Stormwater Managem STORMWATER MANAGEMENT 47.24 12/31/13 P/R DEDUCTS-PERA Stormwater Managem STORMWATER MANAGEMENT 40.72 TOTAL: 12,992.00 'ITNEY BOWES GLOBAL FIN. SVCS., LLC 1/13/14 4TH QTR LEASE General Fund Municipal Buildings 243.94 TOTAL: 243.94 0i-23-2014 01:42 PM C 0 U N C I L REPORT BY VENDOR - JANUARY 27, 2014 PAGE: 8 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT POUNDER, CHRIS 12/31/13 2013 BOOTS General Fund Public Works 199.99 TOTAL: 199.99 RANDALL, DANIEL 12/12/13 40 YRS OF SVCS General Fund Council 200.00 1/13/14 2013 BOOTS General Fund Public Works 250.00 TOTAL: 450.00 SAM'S CLUB 12/12/13 CITY HALL General Fund Municipal Buildings 235.45 TOTAL: 235.45 SHOREWOOD TRUE VALUE 12/20/13 GEN SUPPLIES General Fund Public Works 44.64 12/20/13 SMALL TOOLS General Fund Public Works 26.44 12/20/13 MAIL BOX & SUPPLIES General Fund Public Works 21.54 12/20/13 FLUO TUBE General Fund Public Works 17.08 12/20/13 ACID & SEALER Water Utility Water 29.55 12/31/13 UTILITY HEATER Water Utility Water 26.71 TOTAL: 165.96 SHRED-N-GO, INC. 12/31/13 THRU 12/25 General Fund Administration 35.00 TOTAL: 35.00 SKEIE, PATRICK 12/12/13 COUNCIL VIDEO PRODUCTION General Fund Administration 240.00 TOTAL: 240.00 SO LK MTKA POLICE DEPT 1/13/14 4TH QTR-CO General Fund Police Protection 1,298.79 12/31/13 4TH QTR HENN CTY PROCESS F General Fund Police Protection 404.22 1/13/14 DEC-HCPF-ROBERT SAUNDERS General Fund Police Protection 282.46 TOTAL: 1,985.47 STATE OF MN-MN DEPT OF HEALTH 12/31/13 4TH QTR SS Water Utility NON-DEPARTMENTAL 2,142.00 TOTAL: 2,142.00 THE MULCH STORE 12/20/13 TREE & BRUSH DISPOSAL General Fund Public Works 555.00 TOTAL: 555.00 TITAN MACHINERY 12/20/13 TRAILER-EQMT RPCCT Equipment Replacem Equipment Replacement 14,493.80 TOTAL: 14,493.80 FKDA ENGINEERS ARCHITECTS PLANNERS 12/20/13 SHWD VALLEYWD 113 ST REHAB Street Capital Imp Street Capt Impro-vemen 120.41 TOTAL: 120.41 TWIN CITY WATER CLINIC 12/20/13 COLIFORM Water Utility Water 100.00 TOTAL: 100.00 -NIQUE PAVING MATERIALS CORP. 12/20/13 COLD MIX TONS General Fund Streets & Roadways 1,023.33 TOTAL: 1,023.33 JERIZON WIRELESS 12/31/13 612-865-3582 - BRAD NIELSE General Fund Planning 59.11 12/12/13 11/02-12/01 SV Water Utility Water 55.18 1/27/14 SVC 12/02-01/01 Water Utility Water 55.30 12/12/13 11/02-3-2/01 SV Sanitary Sewer Uti Sewer 55.18 1/13/14 L.S. PHONE SERVICES Sanitary Sewer Uti Sewer 218.67 1/27/14 SVC 12/02-01/01 Sanitary Sewer Uti Sewer 55.30 12/12/13 11/02-12/01 SV Stormwater Managem STORMWATER MANAGEMENT 55.1-9 1/27/14 SVC 12/02-01/01 Stormwater Managem STORMWATER MANAGEMENT 55.30 TOTAL: 609.23 01-23-2014 01:42 PM C 0 U N C I L REPORT BY VENDOR - JANUARY 27, 2014 PAGE: 9 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT VOYAGER FLEET SYSTEMS, INC. 12/31/13 CLOSING DATE 12/24 General Fund Public Works 5,044.45 TOTAL: 5,044.45 WARNER CONNECT 12/20/13 NOV COMP MAINT General Fund Municipal Buildings 202.50 TOTAL: 202.50 WATER CONSERVATION SERVICE, INC. 12/20/13 LEAK LOCATE-CAJED & SMITHT Water Utility Water 283.00 TOTAL: 283.00 WELLS FARGO HEALTH BENEFIT SVCS 12/16/13 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 1,403.05 12/31/13 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 1,403.05 TOTAL: 2,806.10 WENCK ASSOCIATES, INC. 12/20/13 NOV-APPLE RD CHANNEL STAB Stormwater Managem STORMWATER MANAGEMENT 433.56 1/13/14 DEC APPLE RD STAB Stormwater Managem STORMWATER MANAGEMENT 723.35 TOTAL: 1,156.91 WESTONKA SEWER & WATER 12/20/13 FOUNTAIN MANOR PARK Park Capital Impro Park Capital Improveme 3,160.00 TOTAL: 3,160.00 WM. MUELLER & SONS, INC. 12/20/13 SALT General Fund Ice & Snow Removal 2,549.01 12/20/13 SALT General Fund Ice & Snow Removal 2,269.88 TOTAL: 4,818.89 WSB AND ASSOCIATES, INC. 12/20/13 OCT-ASHLAND WOODS U&ST General Fund NON-DEPARTMENTAL 1,253.86 12/20/13 OCT-SUMMIT WOODS DVLPMT General Fund NON-DEPARTMENTAL 532.00 1/13/14 NOV-SUMMIT'WOODS DVLP General Fund NON-DEPARTMENTAL 332.50 12/20/13 OCT-GIS & CAD SUPPORT General Fund City Engineer 114.00 1/13/14 NOV-GIS & CAD General Fund City Engineer 38.00 1/13/14 NOV-ENG SUPPORT General Fund City Engineer 4,156.00 12/20/13 OCT-2012-2013 GEN SVCS General Fund City Engineer 4,000.00 1/13/14 NOV GEN SVCS General Fund City Engineer 4,000.00 12/20/13 OCT-UTILITY PERMIT INSPECT General Fund City Engineer 112.50 1/13/14 NOV-UTILITY PRMT INSPECT General Fund City Engineer 37.50 12/20/13 OCT-2013 PAVEMENT MARKING General Fund City Engineer 427.75 1/13/14 NOV-2013 PAVEMENT MARKING General Fund City Engineer 248.00 12/20/13 OCT -GAGER PK PRELIM DESIGN Park Capital Impro Park Capital Improveme 2,062.50 1/27/14 NOV-BADGER PK PREL DESIGN Park Capital Impro Park Capital Improveme 1,873.00 1/13/14 NOV-2013 SEAL COAT PROD Street Capital Imp Street Capt Improvemen 138.00 12/20/13 OCT-VALLEYWD ST IMPVMT Street Capital Imp Street Capt Improvemen 1,416.25 1/13/14 NOV-VALLEYWD AREA ST IMPVM Street Capital Imp Street Capt Improvemen 1,673.37 12/20/13 OCT-2013 MILL & OVERLAY Street Capital Imp Street Capt Improvemen 3,289.25 1/13/14 NOV-2013 MILL & OVERLAY Street Capital Imp Street Capt Improvemen 951.50 12/20/13 OCT-SMITHTOWN RD TRL Trail Capital Outl Trail Expenditures 34,235.13 1/13/14 NOV-SMITHTOWN RD TRL Trail Capital Outl Trail Expenditures 30,305.00 12/20/13 OCT-CTY RD 19 SIDEWALK Trail Capital Outl Trail Expenditures 430.75 1/13/14 NOV-CTY RD 19 SIDEWALK Trail Capital Outl Trail Expenditures 75.00 12/20/13 OCT-GALPIN LK RD TRL CONN Trail Capital Outl Trail Expenditures 628.50 1/13/14 NOV-GALPIN LK RD TRL CONN Trail Capital Outl Trail Expenditures 33.25 12/20/13 OCT-MILL ST TRL CONN Trail Capital Outl Trail Expenditures 657.25 1/13/14 NOV-MILL ST TRL CONN Trail Capital Outl Trail Expenditures 33.25 12/20/13 OCT-MCES FORCEMAIN IMPVMT Sanitary Sewer Uti Sewer 1,686.00 1/13/14 NOV-MCES FORCEMAIN IMPVMT Sanitary Sewer Uti Sewer 1,910.75 1/13/14 NOV-NPDES II Stormwater Managem STORMWATER MANAGEMENT 993.50 12/20/13 OCT-ENG SUPPORT Stormwater Managem STORMWATER MANAGEMENT 3,090.50 1/13/14 NOV-SILVER LK OUTLET IMPVM Stormwater Managem STORMWATER MANAGEMENT 276.50 -23-2014 01-42 PM C 0 U N C I L REPORT BY VENDOR - JANUARY 27, 2014 PAGE: 10 JENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT 1/13/14 NOV-MS4 SVC Stormwater Managem STORMWATER MANAGEMENT 66.00 TOTAL: 101,077.36 KCEL ENERGY 12/31/13 XCEL ENERGY General Fund Municipal Buildings 166.43 12/31/13 XCEL ENERGY General Fund Municipal Buildings 168.46 12/31/13 XCEL ENERGY General Fund Public Works 23.67 12/31/13 XCEL ENERGY General Fund Traffic Control/Str Li 1,851.46 12/31/13 XCEL ENERGY General Fund Traffic Control/Str Li 85.05- 1/13/14 5700 CTY RD 19 General Fund Traffic Control/Str Li 25.72 1/13/14 5700 CTY RD 19 UNIT LIGHTS General Fund Traffic Control/Str Li 192.81 12/20/13 5655 MERRY LANE General Fund Park Maintenance 20.04 12/31/13 XCEL ENERGY General Fund Park Maintenance 0.00 12/31/13 5735 COUNTRY CLUB RD Southshore Communi Senior Community Cente 891.84 12/31/13 XCEL ENERGY Water Utility Water 467.46 12/31/13 XCEL ENERGY Water Utility Water 0.00 12/31/13 XCEL ENERGY Water Utility Water 89.97 12/31/13 24253 SMITHTOWN ROAD Water Utility Water 980.94 12/31/13 XCEL ENERGY Sanitary Sewer Uti Sewer 363.64 - TOTAL: 4,430.11 k*PAYROLL EXPENSES 12/16/2013 99/99/9999 General Fund Council 1,300.00 General Fund Administration 12,869.34 General Fund Finance 7,840.55 General Fund Planning 11,619.81 General Fund Protective Inspections 8,699.95 General Fund Public Works 24,599.72 .General Fund Ice & Snow Removal 15,919.74 General Fund Park Maintenance 3,470.59 General Fund Recreation 2,961.28 Southshore Communi Senior Community Cente 2,577.68 'Water Utility Water 5,947.04 Sanitary Sewer Uti Sewer 3,727.27 Recycling Utility Recycling 104.52 Stormwater Managem STORMWATER MANAGEMENT 1,213.15 TOTAL: 102,850.64 01-23-2014 01:42 PM C 0 U N C I L REPORT BY VENDOR - JANUARY 27, 2014 PAGE: 11 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT -------- ======= FUND TOTALS ==== ------ 101 General Fund 224,671.65 402 Park Capital Improvements 7,095.50 403 Equipment Replacement 16,630 .02 404 Street Capital Improvemen 14,880.90 406 Trail Capital Outlay 71,462.96 490 Southshore Community Ctr. 9,062.48 601 Water Utility 19,069.89 611 Sanitary Sewer Utility 19,295.12 621 Recycling Utility 538.31 631 Stormwater ManagementUtil 8,049.34 880 Escrow Deposit Agency 8,545.00 GRAND TOTAL: 399,301.17 -- ----------------------------- TOTAL PAGES: 11 Payroll Hourly 47 -50 1,541.85 HOL Holiday Pay Pay Type Register 565.66 NSP Inspections 13.50 User: MB Medical Benefit om 1,989.74 SAL SALARY 23 3,019.95 City of Vacation Used 1.60 Printed: /g 01/23/2014 - 1:08PM 01 / Shorewood 7,662.61 24 -INSP Check Date Range: 12/29/2013 to 01/15/2014 HOL Holiday Pay 8.00 Period Date Range: All Medical Benefit 0.00 450.00 SAL Batch Into: All 2,518.04 V Vacation Used 4.00 Pay Types: CM, CP, CP -E, CP -ED, CP- PAGER, H, HOL, NSP, IOO, MB, OT, OT -D, PAGER -SE, PAGER -ST, PAGER -WS, PL, PW -I, Department Total 80.00 3,41140 PW -P, PW -SE, PW -ST, PW -SW, PW -W, REC -RNK, RETRO, S, SAL, SICK, V, VAC Department Pay Type Description flours Amount 13 -ADM CP -E Comp Time Earned 1.57 1.75 0.00 H Hourly 149.50 3,980-15 HOL holiday Pay 30.00 883.98 INSP Inspections 4.25 113.73 100 insurance Opt Out 0.00 46.15 MB Medical Benefit 0.00 5,759.78 OT Overtime 5.25 210.74 PL Personal Leave 14.00 370.86 PW -SE Sewer 7.50 200.70 SAL SALARY 72.00 2,691.36 V Vacation Used 20.00 527.64 Department Total 304.25 14,785.09 15 -FIN H Hourly 72.00 2,156.40 HOL Holiday Pay 16.00 591.60 MB Medical Bereft 0.00 3,10392 S Sick Used 12.00 528.00 SAL SALARY 60.00 2,640.00 Departnent Total 160.00 9,019.72 18 -PLAN H Hourly 47 -50 1,541.85 HOL Holiday Pay 14.40 565.66 NSP Inspections 13.50 493A7 MB Medical Benefit om 1,989.74 SAL SALARY 67.50 3,019.95 V Vacation Used 1.60 51.94 Department Total 144.50 7,662.61 24 -INSP HOL Holiday Pay 8.00 296.24 MB Medical Benefit 0.00 450.00 SAL SALARY 68.00 2,518.04 V Vacation Used 4.00 148.12 Department Total 80.00 3,41140 30 -PW PR -Pay Type Register (1 /23/2014- 1:08 PM) Page 1 Department Pay Type Description Hours Amount PR -Pay Type Register (1/23/2014 - 1:08 PM) Page 2 UP Comp Time Payout 4.50 125.33 CP -E Comp Time Earned 1.53 13.34 0 -00 HOL Holiday Pay 24.00 687.20 MB Medical Benefit 0.00 1,350.00 OT Overtime 15.25 64265 PAGER -SE Pager Sewer 4.00 120.80 PAGER-ST Pager Sheet 8.00 241.60 PAGER -WS Pager - Water 4.00 120.80 PW -I Ice &Snow Removal 26.00 728.80 PW -SE Sewer 42.50 1,254.13 PW -ST Sweet Maintenance 54.00 1,527.40 PW -SW Storm Water 49.00 1,364.65 PW -W Water X00 901.30 V Vacation Used 2.00 60.40 VAC Vacation Payout 8.00 222.80 Department Total 284.59 9,352.86 32 -PWS UP Comp Time Payout 16.00 437.92 CP -E Comp Time Earned 1.5? 6.00 0.00 HOL Holiday Pay 24.00 790.56 MB Medical Benefit 0.00 3,636.26 OT Overtime 0.75 24.76 PW -I Ice &Snow Removal 17.00 385.85 PW -P Park Maintenance 24 -00 673.00 PW -ST Sit act Maintenance 115.00 2,815.63 SAL SALARY 65.00 3,21.3.60 V Vacation Used 19.00 586.24 Department Total 286.75 12,563.82 50 -REC H Hourly 15.75 157.50 REC -RINK Rink Attendant 24.00 216.00 Department Total 39.75 373.50 52 -PARK CP Comp Time Payout 8.00 214.72 IIOL Holiday Pay 16.00 429.44 MB Medical Benefit 0.00 1,934.75 OT Overtime 3.00 120.78 PW -I Ice &Snow Removal 11.00 295.24 PW -P Park Maintenance 96.00 2,576.64 PW -ST Street Maintenance 5.00 134.20 S Sick Used 16.00 429.44 V Vacation Used 8.00 214.72 Department Total 163.00 6,349.93 53 -REC REC -RINK Rink Attendant 110.00 1,028.25 PR -Pay Type Register (1/23/2014 - 1:08 PM) Page 2 Department Pay Type Description Hours Amount Department Total 110.00 1,028.25 Report'lotal 1,572.84 64,548.18 PR -Pay Type Register (1/23/2014- 1:08 PM) Page Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 01/23/2014- 136PM Batch: 00005.01.2014 - COUNCIL 012714 Invoice No Vendor: 105 INV40200 Vendor: 137 BB- 01012014 5E- 01012014 Vendor: 139 PV #6- P01459 -69 Vendor: 150 20238 20239 Vendor: 420 01/18/2014 01/18/2014 Vendor: 161 01/21/2014 01/21/2014 Vendor: 184 01/21/2014 Vendor: 425 Description Amount Payment Date Acct Number ADVANCED IMAGING SOLUTIONS Check Sequence: 1 Konica Minolta Prtn ter- Svc 12/15- 01/14/14 72.00 01/27/2014101 -19 -4321 -0000 Check Total 72.00 CENTURY LINK 612 -E45- 1785- BldrBrdg 315.39 612 -E45- 8019 -SE Areas 236A3 Check Total: 551.82 CHARD TILING & EXCAVATING P.V. 45 - Smithtown Road "trail 8,927.10 Check Total: 8,927.10 CLASSIC CLEANING COMPANY City Hall -Jan Svc 495.00 Public Woks -Jan Svc 295.00 Check Total: 790.00 SUSAN DAVIS Arctic Fever Expenses 34114 Arctic Fever Expenses 32.01 Check'I'mal: 374,15 BRUCE DeJONG HealthPartners -Group Training 2520 GFOA -Early Registration 380.00 Check Total: 40t� 20 GREGORY FASCHING Dependent Care Reimbursement 1,005.00 Check Total: 1,005.00 FIRST AMERICAN TITLE INS. CO. NAIL COM Check Sequence: 2 01/27/2014 601 -00- 4396 -0000 01/27/2014 601 -00- 4398 -0000 Check Sequence:3 01/27/2014 406 -00 -4620 -0001 Check Sequence:4 01/27/2014 101 -19- 4400 -0000 01/27/2014 101 -32- 4400 -0000 Check Sequence:5 01/27/2014 101 -53 -4441 -0000 01/27/2014 101 -53- 4442 -0000 Check Sequence:6 01/27/2014 101 -15- 4331 -0000 01/27/2014 101 -15- 4331 -0000 Check Sequence:7 01/27/2014 101 -00 - 2179 -0000 Check Sequence:8 City of Shorewood Fund Dept General Mun Bldg Water Water Trails General Mun Bldg General Street General Parks General Parks General Finance General Finance General Unallocated Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed 01/23/2014- 1:36PM Batch: 00005.01.2014 - COUNCIL 012714 City of Shorewood Invoice No Description Amount Payment Date Acet Number Fund Dept 1724-1724106087 Owner's & Encumbrance Report -26020 Valleywood 250.00 01/2712014 404 -00 -4620 -0003 Str Recon Check Total: 25000 Vendor: 206 TWILA GROUT Cheek Sequence:9 01/17/2014 Arctic Fever bxp Reim 48.53 01/2712014101 -53 -4441 -0000 General Recreation Check Total: 48.53 Vendor: 422 JOHN & KATRINA HILYAR Check Sequence: 10 Hilyar -2014 ROW - Smithtown Td -25855 Smithtown Rd 6,400 -00 01/27/2014 406 -00- 4620 -0001 Trails Check Total: 6,400.00 Vendor: 219 HOMEHELP Check Sequence: ll 01092014 Tablecloths 72.00 01/27/2014 201 -00 -4400 -0000 SSC Check Total: 72.00 Vendor: 424 JOEY NOVA'S Check Sequence: 12 01122/14 -MTG School DisnieUCities Meeting- 1/22/14 115.10 01/2712014101 -11 -4331 -0000 General Council Check Total: 115.10 Vendor 259 CLARE T LINK Check Sequence: 13 2014 -02 Park Commission Meeting 01/14/14 18200 01/2712014101 -52 -4400 -0000 General Parks Check Total: 187.00 Vendor: 286 MIDWEST MAILING SYSTEMS INC Check Sequence: 14 73226 Newsletter Postages -Addt7 3180 01/27/2014101 -13- 4208 -0000 General Admin 73226 Newsletter Svc -Feb 413A4 01/2712014101 -13 -4400 -0000 General Admin Feb- 2014Postage Newsletter Postages -Feb 500.00 01/27/2014101 -13 -4208 -0000 General Admin Check Total: 947.24 Vendor: 310 MUNICI -PALS Check Sequence: 15 2014 -Dues Membership Does 25.00 01/27/2014 107. -13 -4433 -0000 General Admin Check Total: 25.00 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 01/23/2014- 1:36PM Batch: 00005.01.2014 - COUNCIL 012714 City of Shorewood Invoice No Description Amount Payment Date Acct Number Fund Dept Vendor: 317 JEREMY NORMAN Check Sequence: 16 01/21/2014 Ajotie Fever Exp Reim 352,69 01/27/2014101 -53 -4441 -0000 General Recreation Check 7btal: 352.69 Vendor: 320 NORTHLAND SECURITIES INC Check Sequence: 17 3549 2007A- EDA -CD Report-2013 741.82 01/27/2014 307 -00- 4720 -0000 2007A 3549 200713- EDA-CD Report-2013 741.59 01/27/2014 308 -00- 4720 -0000 2007B 3549 2007C- EDA-CD Report-2013 741.59 01/27/2014 309 -00- 4720 -0000 2007C 3550 2008 - EDA -CD Report-2013 435.00 01/27/2014 310 -00- 4720 -0000 City Hall Check Total: 2,660.00 Vendor: 322 OFFICE DEPOT Check Sequence: 18 690858907001 Office Supplies 47.07 01/27/2014101 -13- 4200 -0000 General Admin 690866556001 Folder, boxes for storage, & paper copy 82.22 01/27/2014 101 -13- 4200 -0000 General Armin Check Total: 129.29 Vendor 325 ON SITE SANITATION INC Check Sequence: 19 A- 526047 Badger Park 53.44 01/27/2014 101 -52 -4410 -0000 General Parks A- 526048 Cathcart Park 53.44 01/27/2014101 -52 -4410 -0000 General Parks A- 526049 Freeman Park 160.32 01/27/2014101 -52 -4410 -0000 General Parks A- 526050 Silverwood Park 53.44 01/27/2014 101 -52 -4410 -0000 General Parks A- 526051 South Shore Skate 53.44 01/27/2014 101 -52- 4410 -0000 General Parks A- 526052 Christmas Lk Boat Access 235.13 01/27/2014101 -52 -4410 -0000 General Parks Check Total: 609.21 Vendor: 365 STAR TRIBUNE Check Sequence: 20 8647709 -2014 2014 Newsletters 286.00 01/27/2014 101 -19- 4245 -0000 General Man Bldg Check Total: 286.00 Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 21 4397 Monthly Bacteria Svc 100.00 01/27/2014601 -00 -4400 -0000 Water Check Total 100.00 Accounts Payable Computer Cbeek Proof List by Vendor User: maguyen Printed: 01/23/2014- 1:36PM Batch: 00005.01.2014 -COUNCIL 012714 City of Shorewood Invoice No Description Amount Payment Date Acet Number Fund Dept Vendor: 423 U.S. BANK HOME MORTGAGE Cheek Sequence: 22 Hilyar -2014 ROW - Smithtown Trail -25855 Smithtown Rd- Hilyai 4,000.00 01/27/2014 406 -00- 4620 -0001 Trails Check Total: 4,000,00 Vendor: 421 VERIZON WIRELESS Cheek Sequence: 23 9718257643 Brad's Cell-Svc 12/13 - 01/12/14 56.42 01127/2014 101 -18- 4321 -0000 General Planning Check Total: 56.42 Vendor: 415 WARNER CONNECT Check Sequence: 24 14320 Comp Maint- PebSvc 2,553.40 01/27/2014101 -19- 4221 -0000 General MunBldg Check Total: 2,553.40 Vendor: 411 XCEL ENERGY Check Sequence: 25 Stmt#397246130 5655 Merry Ln- Svc12 /08- 01/09/14 0.94 01/27/2014 101 -52- 4380 -0000 General Parks Check Total: 0.94 'Dotal for Check Run: 30,918.09 Total of Number of Checks: 25 #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accepting a Donation from the Shorewood Parks Foundation Meeting Date: February 10, 2014 Prepared by: Bruce DeJong, Finance Director Policy Consideration: All donations to the City of Shorewood must be accepted by the City Council. Background: The Shorewood Parks Foundation has given a $500 donation for the Arctic Fever event. The contribution is voluntary in nature. Financial or Budget Considerations: This donation will help to cover expenses of the 2014 Arctic Fever event that was held the weekend of January 17 -19. Options: • Accept the Donation, or • Reject the Donation Recommendation / Action Requested: Staff recommends that the donation be accepted, and a thank you note will be mailed to the Shorewood Parks Foundation. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #6A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title/Subject: Hennepin County Commissioner Jan Call ison Report on Activities Meeting Date: February 10, 2014 Prepared by: Jean Panchyshyn, City Clerk Background: Hennepin County Commission Jan Callison will be present this evening to report on recent activities. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 The heart of active living Southshore Center Presented by: The VANTAGE Teart Michaela Moulder, Marc John Campuzano, i Nuss, Tommy Garber, Matthew Henning N TAG E MI�O, i!4U auR� =� �: Pt.�!l�StAnAx iEU71E) Primary Research Demographics: What City Do Y ®u Live In? TollKa BaY [351 Groomocid 181 Evoolsior (16x1 Df,ePh-,.lVClr [511 Age Range Shorewood 35 113% Other (471 Deephaven 61 271% ExGelsior 16 811/0 Greenwood 11 4% Tonkal3ay 35 18% Shorewood (.351 Other 41 24% 10-14 1 1% 45 -5415 3] --55,64 1211 16-19 2 140 20-24 0 0% —6h- 741121 25-34 6 341 75,84 1) sr..., (of 36-44 96 50% io 14 111 1518121 45-54 53 28% 20•24 [01 4 2514 161 55 -84 21 11% 3.5-44 [961 12 6% 76-84 1 1 % 854 0 0% Have Y ®u Ever Heard ®f the Southshore Center? Yes 110 5.71ya No 82 430,4a No 44 $6 1101 V T � E What Do You Look For When Renting a Space? App era nce Size Price Food LoceflG(i Atmosphere Service Alcl i olfDrinks 0.00% 10.00% 20.00% :O.Oi1t,'a 40.00 fa Percenta-gEofR6spon es Personal Interviews • Paul Skrede - Understand Deephaven's thoughts • Tim Litfin - Understand the MCES deal • Deb Taylor - Learn more about senior specific activities • Dave Johnson - Get financial data for Estimates • Mindy Anderson- Director of Gillespie Center 2 VANTAGE Deliverable 1 A report on successful community center models that are both financially viable and meeting community needs. The model is based on research done on community centers in the local area and the elements that brought them above the 90% cost coverage mark. Community Needs: • Location for PartyNVedding Events • Community Fundraisers • AA Meetings • Meeting Space • Senior Activities (Bingo, Bridge) • Driving Classes • Fitness Space • Nurse /Pharmacy Space • Food • Apparel Stores • Daycare • Play Area • Recreational activities 3 V T 9 Successful Community Common Assets 1. Meeting rooms 2. Workout facility 3. Swimming pool 4. Child care 5. Ice rink 6. Concessions Revenue Membership Fees $600,000.00 Ice Rink Fees $890,000.00 Summer Kids Program $55,000.00 Room Rental $90,000.00 Swim Lessons $5,000.00 Concessions $55,000.00 Total $1,695,000 \;-- ANTAGE Expenditures Personnel $700,000.00 Ice Rink Maintenance $887,300.00 Summer Kids Program $30,000.00 Concessions $27,500.00 General Maintenance $15,000.00 General Supplies $5,000.00 Total $1,664,800 Profit/(Loss) $30,200.00 Deliverable 2 A list of other local community activities that are being hosted away from SSC, an explanation of why they are not held at the SSC , and an assessment of the likelihood of them moving to the SSC. Community Activities Hosted Away from SSC Event Title Location Turkey Trot Minnetonka High School Sports Banquets Bayside, Minnetonka Country Club AA Meetings Community Centers, Churches Apple Days Excelsior Streets Farmer's Market Excelsior Streets Live Music Excelsior Band Shell Sporting Events Excelsior Commons, School Gyms Garage Sales At Home Art on the Lake Excelsior Commons Girls Night Out Excelsior Business District Tour De Tonka Minnetonka High School Crazy Days Excelsior Business District Arctic Fever Freeman Park Hockey Day Elk River this Year (varies) Grill Night Cottagewood Park Movies Various Parks Y ®Y® Classes A2Z Science and Learning Store 5 \/00NTAGE Toys for Tots Various Stores Kite Making Fake Harriet Kite Festival Boaters Safety Education. Various Locations ICA Food Shelf Every School, Churches Driver's Education Esse Driving School, Excalibur Garden Club MYC Open Skate Every Ice Rink Chili Competition St. John's Church Dance Classes Kay Marie's Dance Studio, Eileen Blake Dance Studio V NTAGE Potential of moving Activity to Southshore Event Title SSC as Potential Host Reason WhyMhy Not Turkey Trot No Not Enough Room to Host Event or Space for Runners HS Sport Banquets Yes Great banquet Hall and Commercial Kitchen AA Meetings Yes Large, Centrally Located Space Apple Days No Not Enough Space for Vendors and an Excelsior Tradition Farmer's Market Yes A small Version in the Field Across from SSC would fit Space Well Live Music Yes A small Venue or an Outside Concert Would Work Sporting Events Yes Field Across from SSC is a Great Location for Soccer and Tennis and Lacrosse Garage Sales No Community Would have to bring Everything to SSC but a Good Size Building Art on the Lake No Tradition for Lake and not Enough Space in Building or in Field to Host the Event Girls Night Out No Needs Several Different Stores and Dining Locations Which SSC Doesn't have V NT g Crazy Days No Easier for (excelsior Business to Move into the Streets than to SSC Hockey Day No Not Enough Parking or Ice for this Event Grill Night Yes Grills and Food are All that are Missing Park Movies Yes SSC Already Hosts these Events in the Field Y ®Y® Classes Yes Enough Space to Rent out for a Class at SSC Kite Making Classes Yes Great Space in the Banquet Hall for class and field for testing the kites Boater's Safety Education Yes It requires licensed teachers but great space for class ICA Food Shelf Yes Ideal location to drop off food Driver's Education Yes Licensed teachers required and technology needed but meeting room is good size Garden Club No Not an ideal location for Community members and they already have an established meeting space Open Skate No No a financially viable option for SSC Chili Competition Yes Great use of commercial kitchen to bring community together 4th of July Activities No Tradition for Excelsior and not ideal location for fireworks or outdoor activities N/ NTA 9 Deliverable 3 Recommendations for how to change the current usage as well as facilities and equipment of the building to restore profitability of the facility and still meet community needs. IN • Wifi • Facebook Page • New Organization System • Partnership with MCFS • More Activities o Summer Hangout • Facility Update o New Decorations o New Furniture Name of Center Location Total Revenue Total Expense Profit/(Loss) Cost Coverage llistmi hiinneton a 2011 56r, 1 460 Nol 551.300 137.76% �nda er Pnde:ei 1 263 31,31 75.782 106.00% Richfield Richfield " -40 17 790 50 99.72% r-haska l:eltter Chas> e = 13b 700 3 17r, 9101 (41,2011 98.70% The Cer;ot HcnLins 320 000 327 300 (7.300) 97.77% north Shore Centci hore.ro d 15= 100 166 Elio (10,410 93.11% Shoreview Communit • Center Shorevieh < 277 98§ 2,458.9191 180.934 )'1 92.64% Mounds ViQW COMMUnity Center Mounds Vievt 360,329 421 698 (61,369 )l 85.45% EP Center Eden Prarie 2,961:325 3,533,881 (572,55211 83.80% Victoria Rec Center Victoria 691:903 1,069.122 (177,219 ) 8142% Eagan Center Eagan 1,413,000 1.693,000 (285,000 ) 83,22% Inver Grove Heights Inver Grove Heights 2 152,500 2,928700 (776,200 ) 73.50% Monticello Monticello 1,232,075 1.723,200 (491,125 ) 71.50% Chan Rec Center Channhassen 220,000 339,600 (119,600) 64.78% Brooklyn Park Community Center Brooklyn Park 210347 764,248 (553,501) 27.58% Buffalo I Buffalo 25-00111 161,320 (136,320 15.50% Apple Valle C� center I Apple Vallee 40,0001 355,452 315,452 11,25% 0 V AIV TAG E Activities for Plan A: • Drivers Ed • Daycare • Bands • Grill Night • Wine Tasting • Dance Classes • Movie in Park • Cooking Classes • CPR • Sports Banquets • Sports Leagues • IBS sport banquets • AA meetings • Live Music • Sports events • Grill Night Financials for Plan A: Summer hangout: Revenue Per Summer $72,000.00 Start Up Costs $34,000.00 Payroll $21,120.00 Other Ongoing Expenses $16,250.63 Total Profit Per Summer $36,629.32 10 N ;- 4NTAG.E • $70,000 Estimated Total Startup Cost * $34,000 for Summer Hangout * $20,000 in Updates to the Center * $15,000 in Organizational Updates and Marketing * $1,000 to Update the SSC Website e $82,000 Total Estimated Revenue Annually o $10,000 from MCES Deal and Increased Awareness • $72,000 from Summer Hangout o from 40 kids at $600 a month 0 Start Up Costs Broken Down by Ownership • Shorewood $35,000 (50.0%) • Deephaven $15,750 (22.5%) • Excelsior $10,220 (14.6%) • Tonka Bay $6,300 (9.0%) • Greenwood $2,730 (3.9%) NItzmn, %f 0,nnfae I nrMinn Tntal RP.N/P.ni ip. Tntal Fxnense Profit/(LOSS1 GoSt Coverace Williston Minnetonka 2 !111 :i0 1 450 2013 1 — 1 E3 r i3 551,1100 75.782 1337.76, 106.01 Richfield Richfield 7 7913 50 99.7 Chask'a Centel 3 17L 9U1 (41.201) 96.7 The Depot Hoph n5 )0 H (7.300) 97.77 South S,1101C centpr 16; 510 (10,41a 93.711, ShotevieV2 - 2, 58.919 360,32) 1 42.1 6981 (180,934 1 92.64ti Mounds View Community Center Niounds View (61,369 1 35,451, EP Center Eden Prarie 2.961,329 3,533,881 (572,552) 83.80 Victoria Rec Center Victoria 891,903 1,069;122 (177,219) 83.42 Eagan Center Eagan 1,413,000 1,698,000 (285,0001 83.2211, Inver Grove Heights Inver Grove Heights 2.152,600 2 923,700 (776,200) 73.50 Monticello monticP110 1,232.075 1.723,200 (491,125) 71.500/1 Chan Rec Center channhassen 220,000 339,600 (119,600) 64,78% Broalayn Park Communit Center BrooklVn Park 210,747 764,248 (553,501) 27.58 ° / Rtftla Buff910 26-000 1 61.3201 1136.320 5 OX Apple Valley Comm itiy center IAPPle Valley 40,0001 355,4521 (315,452) 11.25% 11 \/ANTAGE 1-1111-1 ..... 11-1.,111-1-1111-1 NMI • Wifi • Organization System • New Event Calendar • Facebook Page • More Advertising of Events and Building Event Calendar Example Example SSC Event Form ' Required Event Start Time? ` IvionthfdayfYear Example 0310512013 11.30 AA4 Name of Event' Space Used? ` ❑ Conference Room ❑ Dining Room ❑ Kitchen ❑ Activity Room ❑ Other. L Number of People Attending? Total Revenue from Event? If none then enter 0 i Expenses from the Event? ` Please Itemize each Expense 12 N/A NTAG E Financials for Plan B: Total Startup Cost of $6,000 Total Annual Revenue $ 8,000 Wifi $ 0840 (per year) Advertising and Marketing $5,000 (One Time Expense) Website Update $1,000 (One Time Expense) High School Intern $2,500 (per year) Estimated Revenue from Plan B $8,000 (per year) Name of enter Location Total Revenue Total Expense Profit /(Loss) cost Coverage Wilhitoii t lmnetnn i 2 011 500 1-160 200 551,3001 137.76=s Andmi, 812 75,782 106.0 01s Riclrfield Richfield 17 74,11 11 7q') (50) 99.72,. Chaska Centai C.lias a 3 135 7003 1 3, 176 90 I 41,201 9 ID% The Deoot 320 00i1-1 3:'7 3011 7,300) 97,77% Shoreri?:: r o;, ;,;unit , tenter shorevie•,, 2277.985 4458 919 180,934) 1 92.64% MOLInCIS Vie':: COMMUnity Center Mounds View 360,329 421,698 61,369 85.45% Eden Prarie Center Eden Prade 2.961.329 3,533,881 (572,552 1 83,80% Victoria Recreation Center Victoria 891,903 1,069,122 (177,21911 83.42% Eagan Center Eagan 1,413,000 1,698.000 (285,00011 83,228 Inver Grove Heights Inver Grove Heights 2,152,500 2,928.700 76,200 1 73,50% Monticello Monticello 1,232,075 1:723,200 491,125 1 71.50% South Shore Center Shorewood 81 100 124 140 (43,04011 65,33% Chan Recreation Center Channhassen 220.000 339.600 (119,600 1 64.78% Brooklyn Park Community Center Brookl)n Park 210,747 764,248 553,501 27.58% Buffalo Buffalo 25,000 1031.320 136,320 15.50% Apple Vallee; C0111111L111tiV Center Apple Valley 40 000 355 4'32 (315,452 )1 11.25°70 13 \/ANTAGE WHAT'S AHEAD FOR THIS CMFAUNITY ASSET? Cities mull future of Southshore Center MHS students participate in survey eyeing potential uses 1iY>igE wEaER From the time it was built in 1990, the South. shore Community Center in Shorewood bas been an established- gathering spot for senior Citiadu how Shore,w A BxaeMor, Rxphaveu, Tanks Bay and Qteeatwuod. Ail fvv cities partnered to pay fur the caterer, eras cvrdingto a formula breed on popuirtnvn and mem- bcrship in senior clubs, Shvre;sood City Adminis- trator Bib loyaa"W. Four years ago, Sbone- wYxx1 took over opera- tions Al the center which is now ton by the city's Park and Reerestiun coordina- tor. to addition to senior ph4rami, activities now include seminars, dance, quilting, bridge, bingo, Tai Chi, MaJ� Woodwork- ing, aeN art. cooking and community events and oswings. A dill" nlamsfi W stern cis nstded in 2011 to pritidze the tattler's ewnk &W tusks it atone suede. jkm Ssior omb by 1Ml11giM The center also is ssvail- able to rent fur weddings, reanions and 01W grther- iags. A dig W infw'mstional sign vat iostailed in 2011 to publieita the Omer's dents and make it more visible. But the center now is a topic of discussion fur all five cities, as they dater mine how beat to maintain it financially. .The problem is that V NTi4G.E that was a oonvatuted "ment from the be- gtm:iog me triers, agent �cenw, loyaes said. - Nahiug was ineltuled for oagaang naaintwww of the bad - M& It's tough for ore coy to der. C anatrnity oeti= ten generally dual break Me., to roeent years, a private cv mpany was carder cwt - tract to promote and man - W theemur. he saki. "Shcrewaad was sue - sidatiog it at S60,0W a year, and vm eouUM sub - Wize it at that rate go• taagg fadrard," kyapt said. ' 17tet 'a gtifd a bit of ac- tivity tberr~ mciwikttt drty� cam danduo and culinary ssha)is You need to have half these 19 -2fi tawsn a do We've bean able to maintaw the operation flu' taw last c vttpia of yew's td- it�cnrt►ettt sWfl:" A Iuaait program, uffer- trig an auk *k4 bwff- age and deasem is eMMA at the cmter on Tuesdays and Thurah" But the center has not been updated, koytes said. 'There is no tachoolu6y to boa anything of a sophit. ticated ndwmt , he said. Shorewood Mayor Scott Z"% cdw a meeting of the cities had spring to be- gin exploring ideas fur the CEMYONKIII 14 15 TP4 E a" "Y to *a& Mao&& ►a mm�mv "m L Center Eft - al U. mw*mwe :V = %No, am of *w oft6wo R -"o - lbt PFq- =fill! 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CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. Chair Quinlan; Commissioners Mangold, Dietz, and Savaell; Director Nielsen; TN-, la GroutT� Review Agenda Hartmann moved to approve the carried 7 -0. APPROVAL OF MINUTES A. Park Commission Meeting Comnussioner Kjolhaug Sawtell seconded the nn( There the master plan i Quinlan asked Commssion had #�a _57_5_5 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. olhaug, Hartmann, icon Hotvet; Planning seconded the motion. Motion 10, 2013 meeting as written. work program provided by staff. A suggested topic was outlining Estimated items and time frames were noted in the CIP provided. errors or omissions in the work plan compared to the CIP the Quinlan noted the community garden fencing has been completed and should be removed. It was noted 2013 items are also on the list. Quinlan noted 2014 is Badger Park for the most part. Quinlan noted Gideon Glen was pushed out to 2014 for signage and the parking lot. Nielsen noted they are together at this point. He noted the Council did not want to put the signage up until the parking lot has been approved by the Watershed District. Kjolhaug asked what the 2014 work program involves. Nielsen stated various topics have been identified for the Commssion meetings. He asked the Commssion to add/subtract, identify priorities, PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 2014 PAGE 2 OF 5 etc. He noted the master plan for Freeman Park showed a ball field removal, and no one is interested in losing one. He stated the master plans for the parks should reflect more of what is planned for the parks. Dietz asked when the master plans can be distributed. He suggested they be distributed so the Comnussion has more time to review prior to a meeting. Nielsen agreed. In response to a question from Dietz, Nielsen discussed the need for landscape components for the parks. He stated this includes City Hall. He stated there needs to be a manual which outlines what is expected at the parks in the way of landscaping and maintenance. Edmondson suggested the company used for landscaping be invited, to meet with the Park Comnussion. Mangold noted it is his company that is doing the landscaping. Quinlan noted it would be good to have this as an agenda item. He suggested a boilerplate manual be used. Nielsen stated this is scheduled for the April meeting. Dietz suggested it would be a good idea to look at the Darks before any firm decision has been made on the manual. Nielsen agr begin sooner so the manual is in place before the growing seas are very full, but it could be added to the February agenda. having a goal of how things will work. Hartmann asked if there is any way to get the City tc now. Nielsen stated that information would be pt details of how things are being done. He suggested Nielsen discussed the, importance to keep the con concerned about the park being delayed again and program spread throughout the year and not delaye to 2013. If Badger isn't going to happen as schedt done. l the discussion noted the next two meetings discussed the importance of the Public Works department is doing 4haug stated we are also light in the a good topic for the March meeting. ution going on Badger Park. Mangold was n He stated he would like to see the work everything is done the end of the year similar we will need to look at what else needs to be Kjolhaug asked for an update of the 20 13, projects and whether they were completed. Nielsen updated the Comnussi6n on project progress. Kjolhaug asked if the rustic trail box culvert at Badger has been rolled into the comprehensive project. Nielsen noted it has but could be done independently if desired. Edmondson asked if the play field would be completed in time for the leagues at Badger. He urged staff to keep them informed of the status so they can make plans. Nielsen stated the leagues were told they would be out of service for one season. He stated they are aware they will lose field time. Kjolhaug noted other parks' master plans have been included throughout the year for discussion. Nielsen stated the intent is to discuss Cathcart in July which will carry over into August. The discussion could be completed in one meeting. He stated it would be expected that any suggested changes would be brought back to the next month's meeting. Kjolhaug suggested two parks be discussed at a meeting in order to use time efficiently. Nielsen noted there was thought given to always have an overlap of discussion of two parks per month. PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 2014 PAGE 3 OF 5 Dietz asked if there are any obvious questions identified for any of the parks' master plans. Nielsen stated it is unknown. In advance of each meeting, staff will identify any issues of which they are aware. He noted some plans may be just fine. Dietz asked what our role is for Badger now that the City Council has "taken over". Quinlan stated he sees the Commission's role as the same to make recommendations. Dietz stated he understood the Council preferred Plan A and some preferred Plan B and will work on a decision at their work session. Nielsen stated his understanding they are leaning toward the Park Comnssion's recommendation. What they have not decided on is the budgeting concern. Financing i their decision. Once they have decided on the concept, WSB will go back and do the preliminary plan. ` That plan will be brought back to the Park Commission for their review. Hotvet concurred. Nielsen suggested the Park Commission meet jointly with the City Council in March. Commissioners and staff discussed the preliminary numbers for the Badger Park plans. Mangold stated once those numbers are provided, it will be the Commission's role to see if we can work with those numbers and make a recommendation to the Council. Kjolhaug stated" as it stands now, our official recommendation is what is on the CIP. Commissioners discussed decisions which can be made while they wait for a final decision on the design. Kjolhaug discussed the importance of keeping alternative sources of funding at the forefront. Nielsen stated staff is looking at sources right now. He stated they are also talking to the Watershed District as an additional funding source. Kjolhaug stated he would like to get; ,started on the Freeman and hockey rink discussion as early as possible, February for example. Quinlan asked if the information is available to begin discussion on Freeman. Nielsen stated there are options that need to be looked at such as what would need to be done to the parking lot should a portable rink'be utilized. We would need to find out what would need to be done, could Public Works dog the work, etc. He stated it could be moved up but he was concerned about loading up, the February meeting. Kjolhaug suggested the discussion could begin in February and be carried to the March meeting. He believed it would be useful to hear from the user groups. He stated somehow we need to reach out whether it is having them at a meeting or get their written input on, what they want to see. In response to a question from Hotvet, Quinlan stated smaller maintenance items do not show up on the work program. Nielsen stated parking lot striping generally shows up in the Public Works work program. He noted last year was a bad year as Public Works was very short staffed. Mangold asked about the status of the roofing and whether it should be a CIP item for us. Nielsen stated he will get a response. Mangold stated it is important for the Commission to know the schedule for what is going on at the parks. Quinlan suggested considering more standards be developed. Nielsen stated he would get the Public Works work schedule for the Commission. He stated there has been discussion about having one Public Works employee responsible for park landscaping. PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 2014 PAGE 4 OF 5 Dietz asked if the dog park discussion will be on the work plan. Nielsen stated it would be discussed in February with the skate park. Dietz stated the dog park decision is dependent on the master plan for the skate park. Quinlan stated that is the discussion for February. Mangold stated he would like to see the lighting schedules be a discussion item. Nielsen stated the lighting is based on what has been signed up for. There has been discussion about some remote control system so they can be turned on/off for an unscheduled use. Mangold believed the Commission should discuss how and when the fields will be lit. Nielsen stated there has also been discussion about requiring a deposit for users. Mangold also suggested the rink lighting be discussed. _5. SUMMER EVENTS Comnussioners discussed the list provided of summer there are any major changes planned. Grout noted noted it was very helpful to have the number of at popularity of some of the programs. Edmondson asked if the Comnssion could suggest the Comnussioners reviewed the list and attendance I Hartmann noted there is an education person on st, Nielsen suggested checking for programmers at Miu Comnussioners reviewed costs. Quinlan noted ther be absorbed or if registration fees should be increas Music in the Park in Excelsior. Quinlan stated he Shorewood. Hartmann noted Excelsior wants to 2013. Edmondson discussed his concern about, Sh a topic for the next one signed up fo added to the list. 3. Quinlan asked if As' yoga. Quinlan irouit discussed the Grout will provide a list. They also suggested additional programs. Watershed! District who could be utilized. was a deficit of about $850. He asked if it should 1. Grout noted there was a donation of $1000 to vas disappointed with the lack of recognition for dd another band but they didn't make money in ,ewood's involvement. Quinlan suggested this be Mangold suggested we move forward with this list as is. The Commssion concurred. Nielsen asked if any details were provided on accounting of the Excelsior music event. Hartmann stated she would like to know haw many people showed up. Quinlan wondered how many Shorewood residents attended the event. Kjolhaug asked if the costs would remain the same in 2014. Grout indicated they would. Edmondson suggested trends be provided which would show whether there was an increase in attendance or a decrease. Comnussioners discussed attendance numbers for the movie and the hoedown. Comnussioners discussed the kayaking and standup paddle boarding which is staffed by Three Rivers Park District, story time at Manor Park, Kid Power, events at Freeman Park which are typically for younger kids, and geocaching. Comnussioners discussed programnung for seniors. Grout noted pickle ball is offered at Badger Park. PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 2014 PAGE 5 OF 5 Commssioners discussed the success of the Step to it Challenge. 6. NEW BUSINESS Quinlan noted his term is up in February, and he has decided not to renew his term on the Park Commission. He stated this Neill be his last meeting. Commissioners thanked him for his years of service. Commissioners discussed the snow sculptures at Badger Park. Edmondson stated this year's snow is not in the best condition. Mangold stated the access needs to be barricaded to prevent; vehicle traffic. 7. STAFF AND LIAISON REPORTS /UPDATES A. City Council B. Staff In response to a question from Kjolhaug, Nielsen updated t He noted it took some time to get the light back, and the Nvo Mangold asked if rink attendants are providing the attendance stated she Nvould provide those numbers. 8. ADJOURN Edmondson moved, Kjolhaug seconded, to adj 8:50 p.m. Motion carried. RESPECTFULLY fission on the Cathcart warring house. Ise is Men now. at the Nvarming houses. Grout Meeting of January 14, 2014 at #8B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title / Subject: Proposal for Professional Engineering Services — Galpin Lake Road Trail Project Meeting Date: 10 February 2014 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: WSB Proposal, Dated 23 January 2014 Policy Consideration: Should the City authorize WSB & Associates to begin work on the final design, right -of -way acquisition and bidding documents for the Galpin Lake Road Trail Project scheduled to start in 2014? Background: We have received a proposal for professional engineering services for the Galpin Lake Road Trail Project. Instead of a separate proposal for right -of -way acquisition, that service is included in the engineering proposal. Paul Hornby will be present to answer question regarding the proposal. Financial or Budget Considerations: The estimated cost of final design, R.O.W. and bidding is $124,368, with construction services estimated at $116,507. This includes the work in MNDOT R.O.W. and the wetland mitigation that will be required on the south end of the project. Options: Approve the proposal; reject the proposal; or modify the scope of work and re- estimate. Recommendation / Action Requested: Approval of the proposal will allow work to begin on the next phase of the project. Next Steps and Timelines: Work will begin on final design and right -of -way acquisition. Connection to Vision / Mission: Healthy environment and attractive amenities Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 V January 23, 2014 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 5 533 1 Re: Proposal for Final Design, Bidding, Right of Way, and Constriction Services Galpin Lake Road Trail Improvements, City Project 13 -06 City of Shorewood, MN WSB Project No. 01459 -81 Dear Mayor and Council Members: WSB & Associates, Inc. is pleased to provide you with our proposal for the final design, bidding, and constriction services for the Galpin Lake Road Trail Improvements. The proposed improvements include the constriction of a trail along the east side of Galpin Lake Road from the City boundary with Chanhassen to TH 7, and east along the south side of TH 7 to the existing City of Excelsior trail crossing TH 7 at CSAH 19. Project Understanding The Galpin Lake Road Trail Improvement Project was initiated by the City Council at their July 8, 2013, meeting. The project feasibility report was presented to the City on September 23, 2013, and accepted by the Council. The project is proposed to: • Provide an off - street access route for pedestrians between the City of Shorewood's boundary with the City of Chanhassen to the existing trail crossing at TH 7 and CSAH 19 • Improve pedestrian and vehicle safety • Provide storm drainage system along the east side of Galpin Lake Road • Review existing drainage issues and improve if feasible • Improve water quality of storm water runoff in the area The feasibility report provided an opinion of project costs that incorporated 2013 constriction costs with 10% contingency and estimated indirect costs at 24% of the constriction opinion of cost. The Feasibility Report opinion of project costs is $855,500 for the 6- foot -wide trail option preferred by the Council. St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com h \0ll?98101finm \Cot �t�Finzl De.�� C �huctioii�LTR PROP -Ol ;11- Gilpin Lale Rozd Tail F' �IDCi�iCon t_doc Honorable Mayor and City Council January 23, 2014 Page 2 Due to the variability in costs of acquiring easements, the report emphasized the project costs did not include easement acquisition. However, the report did include retaining walls in several locations to try to avoid acquisition of permanent easements. The report indicated the project will be funded with City infrastructure fiends, potential grants, or State Aid funds, without assessments to the adjacent properties. Proposed Services ■ Project management and coordination/meetings with City staff and the City Council. ■ Coordinate geotechnical review and evaluation (soil borings and report) under separate contract with the City. ■ Coordinate design and constriction of the proposed project with private utility companies located in the improvement corridor. This coordination will include providing design drawings to any affected utility companies and hosting an on -site utility relocation meeting to determine what utilities, if any, will require relocation. ■ Design and drafting of trail improvements with plans generally consisting of title sheet, general layout, statement of estimated quantities and tabulations, typical sections and pavement details, miscellaneous details, alignment plans and tabulations, removals, constriction plan and profiles, drainage plans, storm water pollution prevention plan, and cross sections. Plans will be prepared to MnDOT State Aid standards to allow the City to use MSA funding if desired. ■ WSB will prepare and submit agency permits identified in the project feasibility report. ■ Preparation of estimated quantities and detailed engineer's opinion of probable constriction cost as it relates to the work outlined in our scope of services. ■ Perform delineation of wetlands in the project constriction limits and prepare a report for delineation approval of the MCWD TER The delineation will be performed with GPS coordinates for plan preparation purposes. ■ Preparation of a wetland impact and replacement plan for watershed permitting. ■ Prepare project specifications, contracts, and bidding forms. Specifications will be in accordance with the City of Shorewood standards and MnDOT standard specifications. ■ Coordinate project advertisement. WSB will distribute plans and specifications to the contractors, as well as any required addenda. We will also attend the bid opening at City Hall and prepare a tabulation of bids and bid results letter for City Council consideration of award. ■ WSB will provide constriction administration, observation and survey services including project management (weekly constriction meetings, utility coordination, contractor h \011?98101finm \Cot �t�Finzl De.�� C �huctioii�LTR PROP -Ol ;11- Gilpin Lale Rozd Tail F' �IDCi�iCon t_doc Honorable Mayor and City Council January 23, 2014 Page 3 coordination, project close -out), constriction survey staking, constriction observation, record drawings, permit monitoring and compliance review. WSB will provide Right -of -Way /Easement acquisition services as follows: o WSB's Right -of -Way group will provide right of way acquisition services including: • Negotiator's log and parcel file • Early Notification letter • Site visit with owners and appraiser • Field Title Investigation and Report ■ Offer to Purchase • Negotiation • Settlement, if appropriate • Payment request • This task also includes coordination with the City Attorney, who will provide the easement documents and other required legal documents and lender consents. WSB can draft these if the City attorney provides a template and reviews the final version. o WSB's Survey group will provide assistance: • Base map — spotting of title work provided by the City Attorney • Metes and bounds legal descriptions • Parcel sketches ■ Staking of easements, once, for appraiser viewing o Appraisal & Appraisal Review Coordination Services: ■ WSB will assist the City in securing an appropriately qualified appraiser and a review appraiser to contract with the City. Appraisal fees are not included in this proposal. o Right -of -Way Services Assumptions: • The City Attorney will provide legal documents such as easements, consents, disclaimers, certificates, etc., as required. • The City will provide review of permits request and issue permits, as appropriate. • The City will determine the type of title research that meets their needs and obtain title research, title commitments and insurance as the City determines it is needed. • The City or City Attorney will record the documents, or this can be provided by WSB for a nominal additional fee. • The City Attorney will provide all eminent domain tasks, if needed. WSB's assistance would be limited to providing all data, summaries, correspondence and input related to why agreement could not be reached with the landowner(s). • The City will provide tax forms (1099's), as required. • The City will draft resolutions as needed and present to council. h \011?98101finm \Cot �t�Finzl De.�� C �huctioii�LTR PROP -Ol ;11- Gilpin Lale Rozd Tail F' �IDCi�iCon t_doc Honorable Mayor and City Council January 23, 2014 Page 4 Preparation of grant applications is not included in the project scope; however, WSB staff can assist City staff or provide this service to the City if desired. We are proposing to complete the work detailed above on a cost - reimbursable basis in accordance with our current fee schedule. Agency permit fees are a reimbursable expense and not included in this fee estimate. Estimated fees for Final Design, Right of Way, and Bidding Services Fees are in the amount of $124,368 and estimated fees for Construction Services are in the amount of $116,507. Thank you for this opportunity to provide professional consulting services to the City of Shorewood. If this proposal is acceptable, please execute the signature block below and return as our authorization to proceed. Please do not hesitate to contact me at 651- 286 -8453 if you have any questions. Thank you. Sincerely, W,VB & Associates, Inc. Paul Horn y Senior Project Manager PROPOSAL FOR: Final Design/Bidding Services, Right of Way Services, and Construction Services — Galpin Lake Road Trail Improvements, City Project 13 -06. ACCEPTED BY: City of Shorewood, MN Name Title Date h \O11?98101finm \Cot �t�Finzl De.�� C �huctioii�LTR PROP -01 ;11- Gilpin Lale Rozd Tail F' �IDCi�iCon t_doc 9A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Country Club Road Speed Awareness Displays Meeting Date: February 10, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: lean Panchyshyn Attachments Speed Data Excerpt, Memo /Analysis from WSB dated April, 2012 Policy Consideration: None Background: On December 18, 2013, the replacement Speed Awareness Displays were put into service on Country Club Road; one monitoring the southbound traffic and one for the northbound traffic. The units have been collecting data since the installation. Staff was able to query and download the data from each one of the signs. Since the data plots for each sign entails 60 plus pages, staff opted to excerpt a sample of the first two pages of the logs from each sign. These are included as an attachment to depict a sample of the data. The first report is the southbound data, with the second report being the northbound data. This memorandum will discuss the data samplings and the results. As noted in the header of each report, the time period of the data logs were from December 18, 2013 through January 22, 2014. The reports are a bit more cryptic than what they appear. Our hope was that the data collected would account for each car that traveled through the radar stream and record the corresponding speed. That is not the case. This is very evident if one reviews the column depicted as "Vehicle Totals." Our first question to the traffic engineers was the appearance of a steady stream and frequency of cars traveling Country Club Road, especially at late hours! The traffic engineers explained that the signs measure speed. They do not necessarily measure vehicles. To complicate matters, the radar samples the speed every 10 seconds from the time that it detects a vehicle, until that vehicle passes the sign or radar. Thus a single vehicle traveling from the opposite end of Country Club Road may be, and undoubtedly will be, read several times for that one car. Similarly, if several cars are traveling as a platoon, not all of the cars will fall within the sample taken. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 When staff voiced our concern and dissatisfaction with not being able to get true traffic counts, it was pointed out that the purpose of the sign is to monitor speed and provide feedback for behavior modification. It is not meant to count the cars. For that, a road tube or other trigger would need to be incorporated into the design, such as is the case with the trailer mounted units. Per the traffic engineers, none of the permanently mounted signs count traffic. Staff is checking into this to verify that. Having stated that, the information from the report that is of value is the value known as the 85th percentile number. The 85th percentile speed is defined as the speed at or below which 85 percent of the observed free - flowing vehicles are traveling. This is the typical point at which speed limits are determined, within the appropriate increments. For the southbound traffic, the latest 85th percentile of traffic is 33 mph, as compared to the posted speed of 30 mph. If we compare this with the previous traffic study that was performed by WSB and Associates in March, 2012, the 85th percentile equaled 35 mph. Thus, the signs are bringing some awareness and behavior modification. However, these numbers still remain in excess of the posted limit of 30 mph. Similarly, the 85th percentile for the northbound direction is 32 mph, still in excess of the posted speed. Again, the measure of the 85th percentile, prior to installation of the signs was 35 mph. In reviewing this issue with Mary Schwartz, Professional Traffic Engineer at WSB and Associates, the recommendation was provided that additional speed enforcement should be requested of the South Lake Minnetonka Police Department (SLMPD). Ms. Schwarz stated that enforcement with the continued use of the display concurrently is the best means of modifying driver behavior. Ms. Schwarz also indicated that it may be an effective study, at some point in the future to turn off the displays for a period of time, while silently recording speed samples, to determine the effectiveness of the displays. Staff will present this in detail during Monday's City Council Meeting. Certainly if the entire data sample is desired by anyone, simply send a request and I will email these out to those interested. Financial or Budget Considerations: None Options: 1. Request targeted enforcement by SLMPD. 2. Provide Staff with alternative direction. Recommendation / Action Requested: 1. Staff is recommending Option 1 be approved. Connection to Vision / Mission: Regulation of speed on public roadways is one element of providing a safe environment for our citizens. Title /Location: Sign Address: 91931113480001 Total number of vehicles: 240078 Posted Speed Limit: 30 MPH 25th Percentile Speed: 17 MPH Total Vehicles For: Below 30: 175891 40 - 44: 4021 55 - 59: 14 Above 70: 0 Highest Speeds Summary Report Measurement Period: 12/18/13 02:04:09 PM to 01/22/14 03:49:35 PM Reporting Period: 12/18/13 02:04:09 PM to 01/22/14 03:49:35 PM Lowest Log Speed Setting: 25 MPH Highest Log Speed Setting: 75 MPH Average Speed: 28 MPH 50th Percentile Speed: 24 MPH 85th Percentile Speed: 33 MPH 30 - 34: 36465 45 - 49: 391 60 - 64: 2 35 - 39: 23228 50 - 54: 66 65 - 69: 0 Time % Above Speed Limit Below 30 30 - 34 35-39 40-44 45-49 50-54 55-59 60-64 65-69 Above 70 Total Vehicles 12/18/1314:04 50 39 26 13 1 0 0 0 0 0 0 79 12/18/1314:21 46 44 24 12 2 0 0 0 0 0 0 82 12/18/1314:38 45 45 17 19 1 0 0 0 0 0 0 82 12/18/1314:55 46 43 19 14 4 0 0 0 0 0 0 80 12/18/1315:11 48 40 25 10 2 1 0 0 0 0 0 78 12/18/1315:27 58 32 24 21 1 0 0 0 0 0 0 78 12/18/1315:44 58 35 27 19 2 1 0 0 0 0 0 84 12/18/1316:02 46 44 22 13 2 1 0 0 0 0 0 82 12/18/1316:19 49 39 20 16 1 1 0 0 0 0 0 77 12/18/1316:35 60 31 27 17 4 0 0 0 0 0 0 79 12/18/1316:51 64 27 25 22 2 1 0 0 0 0 0 77 12/18/1317:07 59 29 23 17 2 0 0 0 0 0 0 71 12/18/1317:24 72 19 32 15 2 0 0 0 0 0 0 68 12/18/1317:40 66 21 34 8 0 0 0 0 0 0 0 63 12/18/1317:57 41 46 20 10 2 0 0 0 0 0 0 78 12/18/1318:14 45 40 26 8 0 0 0 0 0 0 0 74 12/18/1318:31 38 47 24 4 2 0 0 0 0 0 0 77 12/18/1318:47 37 47 11 14 3 0 0 0 0 0 0 75 12/18/1319:04 44 43 16 15 4 0 0 0 0 0 0 78 12/18/1319:21 30 55 15 9 0 0 0 0 0 0 0 79 12/18/1319:38 37 49 20 10 0 0 0 0 0 0 0 79 12/18/1319:55 46 46 27 13 0 0 0 0 0 0 0 86 12/18/13 20:13 24 63 9 9 2 0 0 0 0 0 0 83 12/18/13 20:30 27 62 18 6 0 0 0 0 0 0 0 86 12/18/13 20:47 12 74 2 5 4 0 0 0 0 0 0 85 12/18/13 21:04 34 56 19 9 1 0 0 0 0 0 0 85 12/18/13 21:20 13 74 8 2 2 0 0 0 0 0 0 86 12/18/13 21:37 22 70 13 5 2 0 0 0 0 0 0 90 12/18/13 21:54 13 77 7 5 0 0 0 0 0 0 0 89 12/18/13 22:11 5 75 4 0 0 0 0 0 0 0 0 79 12/18/13 22:28 8 76 7 0 0 0 0 0 0 0 0 83 12/18/13 22:45 7 78 6 0 0 0 0 0 0 0 0 84 12/18/13 23:03 8 83 5 3 0 0 0 0 0 0 0 91 12/18/13 23:20 10 81 5 3 1 0 0 0 0 0 0 90 12/18/13 23:37 7 85 5 0 2 0 0 0 0 0 0 92 12/18/13 23:54 14 76 8 2 3 0 0 0 0 0 0 89 12/19/13 00:11 3 89 0 3 0 0 0 0 0 0 0 92 12/19/13 00:28 4 86 2 2 0 0 0 0 0 0 0 90 12/19/13 00:45 1 86 0 1 0 0 0 0 0 0 0 87 12/19/13 01:03 4 85 3 1 0 0 0 0 0 0 0 89 12/19/13 01:37 2 89 2 0 0 0 0 0 0 0 0 91 12/19/13 01:54 3 84 3 0 0 0 0 0 0 0 0 87 12/19/13 02:46 0 76 0 0 0 0 0 0 0 0 0 76 12/19/13 03:20 0 89 0 0 0 0 0 0 0 0 0 89 12/19/13 03:37 0 89 0 0 0 0 0 0 0 0 0 89 12/19/13 04:28 5 86 1 2 2 0 0 0 0 0 0 91 12/19/13 04:45 5 86 3 2 0 0 0 0 0 0 0 91 12/19/13 05:03 8 78 1 4 0 1 1 0 0 0 0 85 12/19/13 05:20 6 84 2 2 1 1 0 0 0 0 0 90 12/19/13 05:37 16 77 7 8 0 0 0 0 0 0 0 92 12/19/13 05:54 15 79 9 4 1 0 0 0 0 0 0 93 12/19/13 06:11 14 80 12 2 0 0 0 0 0 0 0 94 12/19/13 06:28 23 70 9 7 5 0 0 0 0 0 0 91 12/19/13 06:45 39 56 21 15 0 0 0 0 0 0 0 92 12/19/13 07:03 34 55 18 11 0 0 0 0 0 0 0 84 12/19/13 07:19 48 46 31 10 2 0 0 0 0 0 0 89 12/19/13 07:35 47 44 17 20 3 0 0 0 0 0 0 84 12/19/13 07:51 55 37 25 19 2 0 0 0 0 0 0 83 12/19/13 08:08 57 35 16 20 11 0 0 0 0 0 0 82 12/19/13 08:25 38 53 18 13 2 0 0 0 0 0 0 86 12/19/13 08:41 56 37 20 22 7 0 0 0 0 0 0 86 12/19/13 08:57 54 37 23 20 1 0 0 0 0 0 0 81 12/19/13 09:14 48 45 15 22 4 2 0 0 0 0 0 88 12/19/13 09:31 41 50 13 19 3 0 0 0 0 0 0 85 12/19/13 09:48 47 44 24 13 3 0 0 0 0 0 0 84 12/19/1310:06 43 48 17 18 2 0 0 0 0 0 0 85 12/19/1310:23 45 47 16 22 1 0 0 0 0 0 0 86 12/19/1310:40 41 49 19 14 2 0 0 0 0 0 0 84 12/19/1310:57 43 46 15 18 2 0 0 0 0 0 0 81 12/19/1311:14 39 52 12 17 3 2 0 0 0 0 0 86 12/19/1311:30 51 39 18 24 0 0 0 0 0 0 0 81 12/19/1311:47 44 48 19 16 2 2 0 0 0 0 0 87 12/19/1312:05 53 39 18 20 3 2 2 0 0 0 0 84 12/19/1312:22 34 51 14 9 4 0 0 0 0 0 0 78 12/19/1312:39 46 46 25 12 3 0 0 0 0 0 0 86 12/19/1312:55 43 46 19 14 1 1 0 0 0 0 0 81 12/19/1313:11 56 35 25 16 4 0 0 0 0 0 0 80 12/19/1313:28 54 34 19 20 1 0 0 0 0 0 0 74 12/19/1313:44 58 34 22 23 3 0 0 0 0 0 0 82 Title /Location: Sign Address: 91931113480002 Total number of vehicles: 241576 Posted Speed Limit: 30 MPH 25th Percentile Speed: -30 MPH Total Vehicles For: Below 21: 158804 33 - 38: 29690 51 - 56: 31 Above 69: 1 Highest Speeds Summary Report Measurement Period: 12/18/13 12:02:30 PM to 01/22/14 01:50:20 PM Reporting Period: 12/18/13 12:02:30 PM to 01/22/14 01:50:20 PM Lowest Log Speed Setting: 15 MPH Highest Log Speed Setting: 75 MPH Average Speed: 21 MPH 50th Percentile Speed: 1 MPH 21 - 26: 9503 39 - 44: 3571 57 - 62: 4 85th Percentile Speed: 32 MPH 27 - 32: 39775 45 - 50: 194 63 - 68: 3 Time % Above Speed Limit Below 21 21 - 26 27-32 33-38 39-44 45-50 51 -56 57-62 63-68 Above 69 Total Vehicles 12/18/1312:02 62 9 5 17 6 0 0 0 0 0 0 37 12/18/1312:18 64 22 5 19 26 3 1 0 0 0 0 76 12/18/1312:35 62 26 3 22 24 2 1 0 0 0 0 78 12/18/1312:51 58 27 5 21 21 3 0 0 0 0 0 77 12/18/1313:08 59 30 4 17 31 1 0 0 0 0 0 83 12/18/1313:25 55 28 6 30 11 2 0 0 0 0 0 77 12/18/1313:41 69 20 3 22 27 3 0 0 0 0 0 75 12/18/1313:57 58 22 10 31 15 0 0 0 0 0 0 78 12/18/1314:13 65 26 2 34 17 0 1 1 0 0 0 81 12/18/1314:29 62 24 5 20 23 5 0 0 0 0 0 77 12/18/1314:45 67 20 6 30 24 0 0 0 0 0 0 80 12/18/1315:02 76 15 5 34 29 1 0 0 0 0 0 84 12/18/1315:18 77 14 5 35 28 4 0 0 0 0 0 86 12/18/1315:34 85 8 4 41 28 1 0 0 0 0 0 82 12/18/1315:50 65 21 5 30 17 2 0 0 0 0 0 75 12/18/1316:06 83 11 3 34 36 0 0 0 0 0 0 84 12/18/1316:22 65 22 2 21 24 0 0 0 0 0 0 69 12/18/1316:38 62 29 3 29 25 0 0 0 0 0 0 86 12/18/1316:54 64 26 1 21 27 2 0 0 0 0 0 77 12/18/1317:12 61 22 6 20 23 1 0 0 0 0 0 72 12/18/1317:29 56 33 1 24 20 1 0 0 0 0 0 79 12/18/1317:46 45 45 4 29 8 3 1 0 0 0 0 90 12/18/1318:03 36 46 8 18 13 0 0 0 0 0 0 85 12/18/1318:20 35 56 1 11 21 0 0 0 0 0 0 89 12/18/1318:37 45 45 4 23 13 5 0 0 0 0 0 90 12/18/1318:54 34 52 4 24 6 0 0 0 0 0 0 86 12/18/1319:12 25 62 1 13 5 4 0 0 0 0 0 85 12/18/1319:29 24 61 1 9 10 1 0 0 0 0 0 82 12/18/1319:46 25 54 4 12 8 0 0 0 0 0 0 78 12/18/13 20:03 17 66 7 11 4 0 0 0 0 0 0 88 12/18/13 20:20 32 58 4 24 6 0 0 0 0 0 0 92 12/18/13 20:37 19 70 1 11 3 3 0 0 0 0 0 88 12/18/13 20:54 13 77 2 5 6 1 0 0 0 0 0 91 12/18/13 21:12 10 70 4 9 0 0 0 0 0 0 0 83 12/18/13 21:29 5 82 1 4 1 0 0 0 0 0 0 88 12/18/13 21:46 6 80 0 4 2 0 0 0 0 0 0 86 12/18/13 22:04 3 81 0 3 0 0 0 0 0 0 0 84 12/18/13 22:22 3 89 0 2 1 0 0 0 0 0 0 92 12/18/13 22:39 10 78 0 3 5 1 0 0 0 0 0 87 12/18/13 22:56 4 80 0 1 3 0 0 0 0 0 0 84 12/18/13 23:13 0 84 1 0 0 0 0 0 0 0 0 85 12/18/13 23:31 2 88 1 1 1 0 0 0 0 0 0 91 12/18/13 23:48 7 84 0 3 2 2 0 0 0 0 0 91 12/19/13 00:06 2 86 0 0 2 0 0 0 0 0 0 88 12/19/13 00:41 1 89 0 1 0 0 0 0 0 0 0 90 12/19/13 00:58 4 84 1 2 2 0 0 0 0 0 0 89 12/19/13 01:15 2 78 0 2 0 0 0 0 0 0 0 80 12/19/13 01:32 0 89 2 0 0 0 0 0 0 0 0 91 12/19/13 01:49 2 84 0 0 0 2 0 0 0 0 0 86 12/19/13 02:07 2 86 0 0 0 2 0 0 0 0 0 88 12/19/13 02:24 2 87 0 0 1 1 0 0 0 0 0 89 12/19/13 02:41 4 85 0 2 2 0 0 0 0 0 0 89 12/19/13 02:58 1 89 0 1 0 0 0 0 0 0 0 90 12/19/13 03:15 5 84 0 1 2 2 0 0 0 0 0 89 12/19/13 03:32 12 74 0 6 3 2 0 0 0 0 0 85 12/19/13 03:49 5 80 0 3 2 0 0 0 0 0 0 85 12/19/13 04:07 6 80 0 2 4 0 0 0 0 0 0 86 12/19/13 04:24 8 65 2 3 3 0 0 0 0 0 0 73 12/19/13 04:41 26 51 2 12 5 2 0 0 0 0 0 72 12/19/13 04:58 25 55 2 9 11 0 0 0 0 0 0 77 12/19/13 05:15 26 49 2 10 8 0 0 0 0 0 0 69 12/19/13 05:32 37 44 3 15 13 0 0 0 0 0 0 75 12/19/13 05:49 45 38 1 19 13 1 0 0 0 0 0 72 12/19/13 06:07 45 35 6 13 18 3 0 0 0 0 0 75 12/19/13 06:24 42 37 3 8 21 1 0 0 0 0 0 70 12/19/13 06:41 49 36 3 21 16 1 0 0 0 0 0 77 12/19/13 06:58 49 33 1 8 23 2 0 0 0 0 0 67 12/19/13 07:15 50 38 1 13 21 5 0 0 0 0 0 78 12/19/13 07:32 45 39 5 24 11 2 0 0 0 0 0 81 12/19/13 07:48 50 38 3 16 20 5 0 0 0 0 0 82 12/19/13 08:06 37 42 4 14 11 3 0 0 0 0 0 74 12/19/13 08:23 46 41 2 19 17 1 0 0 0 0 0 80 12/19/13 08:40 33 54 2 14 11 1 0 2 0 0 0 84 12/19/13 08:57 51 37 2 22 17 3 0 0 0 0 0 81 12/19/13 09:15 43 41 2 10 22 1 0 0 0 0 0 76 12/19/13 09:32 54 30 4 27 12 1 0 0 0 0 0 74 12/19/13 09:49 44 36 5 13 18 2 0 0 0 0 0 74 12/19/1310:06 42 40 8 14 18 3 0 0 0 0 0 83 12/19/1310:22 58 30 4 22 25 1 0 0 0 0 0 82 A WSB & Associnees, lire. Infrastructure ■ Engineering ■ Planning ■ Construction Technical Memorandum To: Larry Brown Interim City Administrator and Director of Public Works City of Shorewood 5755 Country Club Road Shorewood, MN 55331 From: Chuck Rickart, PE, PTOE Chad Ellos, PE Date: April 2012 Re: Speed Data Analysis Country Club Road WSB Project No. 01459 -620 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763- 541 -1700 Copy: James Landini The purpose of this memorandum is to organize and present the traffic speed data collected on Country Club Road in the City of Shorewood, MN. Northbound vehicle data for this speed analysis was collected by the City of Shorewood's Speed Monitoring Awareness Radar Trailer (SMART) monitoring motorists' speeds at this location within the City. SMART is designed to assist in promoting speed limit compliance and send a reminder to motorists to slow down. Preserving roadway safety for both the motorized and non - motorized public alike who share the roadway is essential. 1. DATA COLLECTION Along with collecting raw speed data, a second objective of this analysis was to evaluate if a difference in driving behavior exists based on whether the Radar Trailer displays the driver's speed or not. Speed data was collected first with the display OFF for a few days and then with the display ON for a few days. This data was collected from 3/26/2012 to 4/3/2012. The radar trailer on Country Club Road was located just north of Ridge Point Circle. Refer to Figure 1 for the approximate location of where the radar trailer was collecting the speed data. Table l lists the dates when the data was collected and when the display showing a vehicle's speed was OFF or ON. Table 1. Collected Data April 2012 Page 2 of 3 2. ANALYSIS METHODOLOGY It must be noted that this data was not collected as part of a formal speed study. These speed data points measure vehicle speeds at a given time, but there are many unknown variables that can affect the traveling speed of a vehicle. Some of the unknowns are that a single vehicle can trigger multiple speed points, vehicle traveling behind a slow moving vehicle may want to go faster but are forced to follow, and that high vehicle speeds may be a result of emergency vehicles. Also, it is difficult to tell whether the presence of the Radar Trailers displaying the driver's speed has the effect of slowing traffic down within the proximity of the trailer. If data points are a few seconds apart, it is difficult to determine if the second data point is the result of the vehicle slowing down or the result of another vehicle behind the first vehicle. Without knowing or witnessing these unknowns factors, the data cannot be used to formally determine what the posted speed limit should be on a roadway. However, the data can give a general sense of the driving speeds on a roadway. In order to do this, the data was screened in an attempt to remove outliers that may adversely skew the results. Specific to this data, it was assumed that data points registering a speed of less than 20 mph were the result of vehicles decelerating to make a turn or accelerating from a side street. Likewise, vehicle speeds in excess of 55 mph were also screened as these data points were deemed to be unrepresentative of the sample. 3. ANALYSIS RESULTS The speed data was continuously collected throughout the day and night. Charts of the collected data were prepared and are displayed in the Appendix. Table 2 presents the results of the remaining data once the screening evaluation was conducted. These results are intended to provide a glimpse into the driving behavior on these specific roadway segments. Table 2. Sneed Data Results SI£n Disalav OFF 1 6.726 1 31.1 1 35 Country Club Road I SI£n Disalav ON I 7.294 I 30.7 I 35 I 30 All Datal 14,020 1 30.9 1 35 In evaluating if there was a change in driver behavior as a result of having the Radar Trailer display a vehicle's speed, the data revealed that on average, vehicle speeds were only slightly lower with the display ON. Based on the data collected, vehicle speeds on Country Club Road seem to be slightly higher than a typical 30 mph roadway. It is likely that the results of a formal speed study would show an 85th percentile speed near 35 mph on Country Club Road. In a formal speed study, the 85th percentile speed is typically used to set the appropriate posted speed limit on a roadway. In order to achieve more compliance with the posted speed limit, the City may want to incorporate additional traffic calming measures in order to reduce vehicle speeds. Successful traffic calming measures consists of three important components: engineering, education, and enforcement. Since neighborhood traffic studies often reveal that area residents themselves are contributing to the perceived speeding problem, engineering alone may not produce satisfactory results. K: \01459- 620\Admin\Docs\Memo \Country Club Rd \Speed Data Analysis - Country Club Rd.doc April 2012 Page 3 of 3 A number of changes to roadways can be used to bring about more attentive driving, reduced speeds, reduced crashes, and greater tendency to yield to pedestrians. These changes can generally be grouped into three categories. These categories and roadway changes are listed below. Visual — Traveling at a slower speeds seem more natural • Reduced Lane Width • Landscaping (medians, planters, trees, shrubs, etc.) • On- street Bike Lanes Physical — Devices that force lower speeds Curb Bump -outs Raised Pedestrian Crossings and Refuges Islands Roundabouts Enforcement and Education • Reducing Speed Limits • Police Enforcement • Community Meetings • Driver Feedback Signs (Digital Speed Readouts) 4. CONCLUSION Currently, Country Club Road has no striping over this half mile segment of roadway. As a low cost improvement, the City may want to consider adding center and edge striping. This visual traffic calming technique may make the roadway appear narrower and better channel vehicles along this segment. The average pavement width of the roadway is approximately 23 to 24 feet. Two 11 foot lanes could be striped. Speed limit signs on Country Club Road exist on each end. Additional and /or larger speed limit signs may also prove beneficial. Installation of intermediate speed limit signs, a quarter mile from the first speed limit sign, would also be a low cost alternative aimed at calming traffic speeds on this segment of roadway. The permanent installation of driver feedback signs near the middle of the segment may also slow traffic. Before and after studies have revealed success when installed in transition speed zones, school zones, and near community parks. If a driver feedback sign is considered, the City may want to develop criteria for determining the circumstances under which a driver feedback sign is warranted. 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Q �„aMa� Herman Field Park L, Gr C�rya i e,h or o 4 rro wsa m �k dle Dr — Speed Data Analysis Figure 1 City of Shorewood, Minnesota Radar Trailer Location APPENDIX Speed Data Charts Roadway /Location C Posted Speed (MPH) Direction Vehicles are traveling Project # Total Vehicles 85th Precentile Speed (MPH) Average Speed (MPH) MPH 20 Occurrences 78 21 114 22 183 23 263 24 358 25 512 261 640 27 882 28 1007 29 1194 30 1298 31 1210 32 1287 33 1169 34 1084 35 819 36 656 37 440 38 291 39 191 40 125 41 90 42 46 43 31 44 13 45 19 46 4 47 6 48 4 49 1 501 1 51 1 52 1 53 0 54 1 55 1 Club Road - Just North of Ridge Point Circle (ALL DATA) 100% 50.0 30 Start Date March 26, 2012 90% Percentage Compliance Northbound Start Time 1:13 PM 80% W � in- nn�mrir»+r + +nr+mrx +nr+nn- �rr��r«+ + «rr+ mr+�r+mmr+rn + ++ +irn- �n�r�rrnmaxmNrmn ++ + +mr+m+mrrnnynrn .r +r+ mimrnxnmimr.m +m+ .r +« ++r mrnxinm+m�mrmn ++r +«- m+�rrnr ++rrcnr+mr+ + + wmr+ Lu 0% 35.0 End Dale April 3, 2012 60% ■Above Posted Speed + 10 mph End Time 10:51 AM 50% 40% — ■ Posted Speed + 5 mph to Posted Speed + 10 mph - 14020 — Average Speed —85th Percentile Speed Vehicle Speeds 80% WSB 35 20% Posted Speed to Posted Speed +5 mph 30.9 10% 0 A or below Posted Speed 0% 55.0 SPEED DATA: COUNTRY CLUB ROAD - NORTHBOUND 50.0 45.0 ++ + + + + + + + ++ + ++ + + + + + + + ++ + + + ++ 40.0 0 Lu 0. N W � in- nn�mrir»+r + +nr+mrx +nr+nn- �rr��r«+ + «rr+ mr+�r+mmr+rn + ++ +irn- �n�r�rrnmaxmNrmn ++ + +mr+m+mrrnnynrn .r +r+ mimrnxnmimr.m +m+ .r +« ++r mrnxinm+m�mrmn ++r +«- m+�rrnr ++rrcnr+mr+ + + wmr+ Lu 35.0 30.0 25.0 20.0 3/26/1212:00 PM 3/30/1212:00 PM 4/3/1212:00 PM TIME — Average Speed —85th Percentile Speed Vehicle Speeds Roadway /Location C Posted Speed (MPH) Direction Vehicles are traveling Project # Total Vehicles 85th Precentile Speed (MPH) Average Speed (MPH) MPH 20 Occurrences 38 21 51 22 87 23 113 24 148 25 216 26 269 27 388 28 455 29 599 30 627 31 594 32 626 33 606 34 542 35 406 36 321 37 227 38 142 39 98 40 62 41 44 42 24 43 16 44 6 45 8 46 3 47 3 48 3 49 0 501 1 51 0 52 1 53 0 54 1 551 1 Club Road - Just North of Ridae Point Circle (SIGN DISPLAY 30 Start Date March 26, 2012 Northbound Start Time 1:13 PM End Date March 29, 2012 End Time 11:58 PM 6726 35 31.1 sovPercentage 80% Compliance — 70% 60% — — ■Above Posted Speed + 10 mph 50% ao% — ■ Posted Speed + 5 mph to Posted Speed + 10 mph - 30% 20% Posted Speed to Posted Speed +5 mph ��/ WS p 19% 0 A or below Posted Speed LU 0% it W � in- nn�mrir»+r + +nr+mrx +nr+nn- �rr��r«+ + «rr+ mr+�r+mmr+rn + ++ +irn- �n�r�rrnmaxmNrmn+ 55.0 SPEED DATA: COUNTRY CLUB ROAD - NORTHBOUND 50.0 45.0 ++ + + + + + + + ++ + ++ + 40.0 0 LU W � in- nn�mrir»+r + +nr+mrx +nr+nn- �rr��r«+ + «rr+ mr+�r+mmr+rn + ++ +irn- �n�r�rrnmaxmNrmn+ LU 35.0 30.0 25.0 20.0 3/26/1212:00 PM 3/30/1212:00 PM 4/3/1212:00 PM TIME — Average Speed —85th Percentile Speed Vehicle Speeds Roadway /Location C Posted Speed (MPH) Direction Vehicles are traveling Project # Total Vehicles 85th Precentile Speed (MPH) Average Speed (MPH) MPH 20 Occurrences 40 21 63 22 96 23 150 24 210 25 296 26 371 27 494 28 552 29 595 30 671 31 616 32 661 33 563 34 542 35 413 36 335 37 213 38 149 39 93 40 63 41 46 42 22 43 15 44 7 45 11 46 1 47 3 48 1 49 1 501 0 511 1 521 0 53 0 54 0 551 0 Club Road - Just North of Ridae Point Circle (SIGN DISPLAY 30 Start Date March 30, 2012 Northbound Start Time 12:00 AM End Date April 3, 2012 End Time 10:51 AM 7294 35 30.7 sov 80% Percentage Compliance — ONEM 70% 60% — — ■Above Posted Speed + 10 mph 59% ao% - ■ Posted Speed + 5 mph to Posted Speed + 10 mph - 30% 20% Posted Speed to Posted Speed +5 mph ��/ WS p l9% 0 A or below Posted Speed 0% it a 55.0 SPEED DATA: COUNTRY CLUB ROAD - NORTHBOUND 50.0 45.0 40.0 0 a W � + + +mr.m+mrrnn+nrn .r +r+ mimrnxnmimr.m +m+ .r +« ++r nu- nnunr�x�mrmn ++r +«- mir+rnr ++rrcnr+mr+ + + wmr+ LU 35.0 30.0 25.0 20.0 3/26/1212:00 PM 3/30/1212:00 PM 4/3/1212:00 PM TIME — Average Speed —85th Percentile Speed Vehicle Speeds MEMORANDUM Date: February 10, 2014 To: Mayor Zerby Council Members From: Brice DeJong, Finance Director Re: December, 2013 Quarterly Investment Report The City's cash reserves have been invested in both cash flow type of investments to meet ongoing expenditure needs and longer -term securities with higher returns than money market funds. It is important to remember our investment priorities in order of concern: 1. Safety — preserving principal; 2. Liquidity — having fiends available when needed to pay expenses; 3. Yield — earning market returns for the amount of risk we are willing to accept. With the investments that the City currently in the portfolio, and with our philosophy of holding investments to maturity, we are exposed to minimal risk of principal loss. The only expected change is when investments are marked to market and gains or losses are recognized at year end. Most older bonds available in the secondary market are priced at a "premium" because they make interest payments based on higher rates than current bond issues. That differential is why we were able to refund our water revenue bonds last year. These secondary bond issues often come with a higher return to likely call or maturity than newly issued bonds. When that differential is significant, staff has purchased some of these bonds. While the financial statements show a loss against the purchase price, that is just an amortization of the premium that the bonds were purchased at. The overall interest return on these investments is higher than the interest available in other investments at the time they were purchased. The net interest over the life of the bond is higher than newly issued bonds, certificates of deposit, or money market returns. In general, the city has only had three months where cash flow is positive — June, July, and December. Those months are when we receive tax settlements which are just prior to scheduled bond payments. The rest of the months need about $500,000 on average to cover operating costs. This means that the City should have a mix of callable and non - callable investments with both short -term cash flow needs being met and longer maturities targeting major cash needs over the five year maximum investment horizon. We are more frequently finding investments in the three year and over time frame with interest rates in excess of 1.0 %. I have purchased several high coupon bonds at a premium that are returning over 2% to maturity. These bonds will have the premium amortized over the next several years. I have purchased Certificates of Deposit to specific months for cash flow needs. We have held a significant amount of cash and money market while we keep looking for investments with a reasonable yield. With wire transfer fees, the cost to move money may be higher than the interest we can earn in the short term. The most significant risk in this environment is getting stuck with investments at a very low rate when interest rates start to increase. Staff will invest these fiends to increase the portfolio returns, while maintain flexibility to cover expenditures. We have a significant cash position at the end of the year because of our final tax settlement in December and as we keep money available for bond payments in January and February. Please contact me or Mr. Joynes if you have any questions. Attachment: December, 2013 Investment Summary City of Shorewood - Investment Summary 12/31/13 Mkt Value Book Value Market Value Unrealized YTD Coupon Maturity Date 12/31/2012 12/31/2013 12/31/2013 Gain /(Loss) Interest 4M 900 -10400 Money Market 11889,267.34 214611185.76 214611185.76 - 88.56 11889,267.34 21461,185.76 2,461,185.76 - 88.56 Morgan Stanley - Smith Barney 900 -10410 Page 1 MONEY MARKET 11515,724.29 0.00 - (0.00) 456.69 CD Capmark Bank - UT, CD 1.50 7/1/2013 97,354.56 - - - 51025.00 CD Capmark Bnk, UT - CD 1.50 7/1/2013 541761.94 - - - - CD CIT Bnk, UT - CD 1.50 7/1/2013 97,354.56 - - - 51025.00 CD CIT Bnk, UT - CD 1.50 7/1/2013 541761.94 - - - - CD GE Capital Fin, UT - CD 1.25 6/25/2013 971176.00 - - - 31726.01 CD GE Capital Fin, UT - CD 1.25 6/25/2013 971176.00 - - - - CD GE Capital Fin, UT - CD 1.25 6/25/2013 53,649.25 - - - - 2,067,958.54 0.00 - (0.00) 141232.70 Sterne Agee 900 -10420 Cash - - - Savings - - - - 0.61 FNMA NOTE B/E STEP 0.50 12/20/2017 501,985.00 501,985.00 492,895.00 (91090.00) 21500.00 FICO Strips 8.60 9/26/2017 476,140.00 4741102.00 (21038.00) - Overseas Private Inv - US backed Variable 4/30/2018 11006,120.00 11007,350.00 11230.00 - Carlton County 2.05 2/1/2014 197,653.95 197,653.95 195,300.30 (21353.65) 31997.50 Columbus OH Taxable 1.60 8/15/2018 304,585.80 295,014.00 (91571.80) 21394.00 Elkhart IN Community Schools 5.70 7/5/2015 181,867.68 171,974.90 (91892.78) 41702.50 Honolulu Series B Taxable 5.42 4/1/2017 352,026.00 352,026.00 337,389.00 (14,637.00) 16,260.00 Honolulu Refunding Taxable 4.88 4/1/2015 273,520.00 273,520.00 263,807.50 (91712.50) 121200.00 Illinois St 3.85 3/1/2016 3171274.50 3171274.50 308,264.20 (91010.30) 71193.45 Illinois St Taxable 5.09 4/1/2017 873,800.40 873,800.40 842,509.20 (31,291.20) 47,658.95 New York Taxable 4.13 1/9/2013 3411147.83 326,499.00 (14,648.83) 12,390.00 Northfield MN Water Taxable 1.50 8/20/2017 610,000.00 606,706.00 (31294.00) - Raleigh NC Housing Taxable 3.25 278,622.64 269,487.40 (91135.24) 51200.00 ROSEMOUNT IL SER B TAXBL 5.24 12/1/2014 528,709.50 528,768.90 514,577.25 (14,191.65) 25,938.00 ROSEMOUNT IL Corp Purpose 3.89 12/1/2016 532,950.00 532,950.00 513,970.00 (18,980.00) 19,450.00 Stratford CT Rfdg pension oblig 1.91 8/1/2014 254,692.50 253,737.50 252,390.00 (11347.50) 41762.50 Talawanda OH BABS 4.38 12/1/2016 258,782.00 258,782.00 2541131.35 (41650.65) 10,281.26 Union Co OR Taxable 4.00 12/1/2017 108,333.11 107,082.00 (11251.11) - Page 1 City of Shorewood - Investment Summary 12/31/13 West Muskingum OH Taxable Will Cnty IL School District Carlton County Illinois St Pension Milwaukee Cnty State Pub Sch Bldg Chester PA Washington Co PA .50% FNMA NOTE B/E STEP Wells Fargo 900 -10430 MONEY MARKET Groton CT Taxable Beal Bank KS Bnk Smithfield. NC -CD Safra Natl Bank of NY American Eagle Bnk, Elgin IL -CD MSCU Taxable Apple Bank Mizuho Bank - CD BMW Bank Hawkeye IA Washington St GO 2010T Discover Bank - CD State Bank of India Columbia County GA Shelby County TN FNMA Total Investments Net Interest Earnings Page 2 66,665.32 Mkt Value Book Value Market Value Unrealized YTD Coupon Maturity Date 12/31/2012 12/31/2013 12/31/2013 Gain /(Loss) Interest 1.30 12/1/2015 239,982.00 296,663.80 295,386.45 (11277.35) 31366.28 4.45 10/1/2014 316,884.00 316,884.00 308,709.00 (81175.00) 13,350.00 1.95 2/1/2013 185,177.60 - - - 11433.75 4.96 6/1/2013 222,873.20 0.00 - (0.00) 41235.00 1.45 12/1/2013 520,695.00 - - - 71785.56 1.96 9/15/2013 539,312.10 0.00 - (0.00) 10,491.36 1.11 9/1/2013 250,075.00 - - - 21762.50 0.75 1/30/2017 11000,440.00 - - - 31750.00 1.00 6/1/2014 71126,850.75 81010,863.11 71837,544.55 (173,318.56) 2221103.22 Page 2 66,665.32 593,805.08 2711104.67 2711104.67 - 285.43 2.50 1/24/2013 11400,448.00 - - - 13,961.11 2.50 2/27/2013 239,982.00 - - - 628.27 2.50 5/17/2013 100,768.00 - - - 11027.40 0.45 5/17/2013 237,033.41 - - - 11066.50 2.00 9/18/2013 101,508.00 - - - 11951.77 1.00 10/1/2013 305,427.00 - - - 31050.00 0.40 10/7/2013 239,916.96 (0.00) - 0.00 802.19 0.30 5/15/2014 245,000.00 245,045.45 45.45 - 0.70 5/16/2014 240,589.44 240,589.44 240,359.04 (230.40) 11680.00 1.00 6/1/2014 266,857.65 266,857.65 265,477.00 (11380.65) 21650.00 3.25 8/1/2014 406,918.80 4011280.50 (51638.30) - 0.30 11/17/2014 245,000.00 2441702.57 (297.43) 494.03 1.15 11/23/2015 248,367.24 248,929.26 562.02 21852.00 4.50 1/1/2016 925,728.38 8921295.25 (33,433.13) 18,562.50 5.00 4/1/2016 226,705.33 220,250.00 (61455.33) 51000.00 0.65 2/2/2017 500,000.00 495,572.50 (41427.50) 803.47 31726,335.54 31576,271.51 31525,016.24 (51,255.27) 54,814.67 14,810,412.17 14,048,320.38 13,823,746.55 (224,573.83) 2911239.15 Page 2 66,665.32