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03-24-14 CC Reg Mtg AgendaP
CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 24, 2014 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby Hotvet Siakel Sundberg Woodruff B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes of March 10, 2014 B. City Council Work Session Meeting Minutes of March 10, 2014 C. City Council Regular Meeting Minutes of March 10, 2014 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List B. Authorize Final Payment for AAA Striping C. Accept Proposal for Professional Survey Services for the County Road 19 Trail Record Plan D. Accepting the resignation of Park Commissioner Bob Edmondson E. Accept Proposal for Professional Service for Water Tower Inspection 4. MATTERS FROM THE FLOOR (No Council action will be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS Attachments Minutes Minutes Minutes Claims List Engineer's memo, Resolution Engineer's memo Clerk's memo Director of Public Works' memo CITY COUNCIL REGULAR MEETING AGENDA — March 24, 2014 Page 2 of 2 Attachments 7. PARKS A. Report by Justin Mangold on the March 11, 2014 Park Commission meeting Minutes 8. PLANNING 9. ENGINEERING /PUBLIC WORKS A. Receive Feasibility Report and setting a Public Hearing date on Sunnyvale City Engineer's Lane Improvements Project memo, Resolution 10. GENERAL /NEW BUSINESS A. Making an appointment to the Park Commission Clerk's memo, Resolution 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Financial Report 2. Report on 2014 Arctic Fever Event B. Mayor and City Council 1. Southshore Center Report 13. ADJOURN Finance Director's memo Public Works Director's memo CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 . 952- 960 -7900 Fax: 952 - 474 -0128 • www.ci.shorewood.mnmtiis • cityhallgci.shorewood.mn.tiis Executive Summary Shorewood City Council Regular Meeting Monday, March 24, 2014 7:00 p.m. 6:30 PM — A Council Special Meeting is scheduled to interview a candidate for the Park Commission Agenda Item 93A: Enclosed is the Verified Claims List for Council approval. Agenda Item 9313: This authorizes the final payment to AAA Striping for the 2013 striping project. Agenda Item 93C: This item accepts the proposal for professional services for the County Road 19 trail record plan. Agenda Item 931): This motion accepts the resignation of Bob Edmondson from the Shorewood Park Commission, effective March 11, 2014. Agenda Item 93E: This motion accepts the proposal from KLM engineering for inspection of the west water tower located on the Minnewashta Elementary School property. Agenda Item 94: Matters from the Floor—members of the public have an opportunity to address the council on an issue not on the agenda; no council action will be taken. Agenda Item 95: There are no public hearings scheduled this evening. Agenda Item 96: There are no reports or presentations scheduled this evening. Agenda Item 97A: Justin Mangold is scheduled to provide a report on the March 11 Park Commission meeting. Agenda Item 98: There are no planning items this evening. Agenda Item 99A: This resolution is to receive the feasibility report and set a Public Hearing date on the Sunnyvale Lane Improvements Project Agenda Item 91OA: This resolution makes an appointment to the Park Commission, to fill the seat recently vacated by Bob Edmondson. The term goes through February 28, 2015. Agenda Item #11: There are no items of old business this evening. Agenda Item 912A: The Monthly Financial Report is provided, and additional staff reports will be provided. Agenda Items 91213: Mayor and City Council Members may report on recent activities. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL SPECIAL MEETING LARGE CONFERENCE RM MONDAY, MARCH 10, 2014 6:00 P.M. 1. CONVENE SPECIAL CITY COUNCIL MEETING Mayor Zerby called the meeting to order at 6:05 P.M. A. Roll Call Present: Mayor Zerby; Councilmembers Hotvet and Sundberg Absent: Councilmembers Siakel and Woodruff B. Review Agenda Hotvet moved, Sundberg seconded, approving the agenda,as;presented. Motion passed 310'.- 2. INTERVIEW CANDIDATES FOR THE LAKE MINNETONKA CONSERVATION DISTRICT BOARD A. 6:15 P.M. Deborah Zorn, 4940 Shady Island Road 3. ADJOURN Sundberg moved, Hotvet seconded, Adjourning the City Council Special Meeting of March 10, 2014, at 6:16 P.M. Motion passed 310: 11 1 Christine Freeman, Recorder, Scott Zerby, Mayor CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, MARCH 10, 2014 MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Zerby called the meeting to order at 6:22 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet and Sundb Panchyshyn; and Finance Director DeJong Absent: Councilmembers Siakel and Woodruff B. Review Agenda Sundberg moved, Hotvet seconded, approving the agend 2. SOUTHSHORE CENTER ADVISORY Administrator Joynes stated that during the February 8, a work session be dedicated to talk about issues, disc Community Center (SSCC). Since the retreat Council proposal titled The Cove that was prepared by two m� Councilmember Ansari) of'the S6uthshore Center Adv_ is included in the meetng packet. The following item analysis of the Cove proposal and their concerns about legal memorandums from Attorney Keane; a few histoi put together; and information on current usage. 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:15 P.M. Joynes; City Clerk Motion passed 310. OPOSAL 014, Council and staff retreat Council asked that scd during the retreat regarding the Southshore id staffreceived a copy of a 3 -year pilot project sbers (Greenwood Mayor Kind and Tonka Bay )ry Committee (SCAC). A copy of that proposal are also included in the meeting packet: staff's two concept plans for Badger Park; a couple of al documents and some findings he was asked to He noted that earlier in the day he and Mayor Zerby spoke with Minnetonka Community Education (MCE) Executive Director Tim Litfin about what the MCE's thoughts are about using the SSCC. He then noted he also spoke with Deephaven City Administrator Dana Young and was informed that Deephaven, a co- owner of the SSCC, is not interested in proceeding with a joint venture. That was not a surprise be- cause Deephaven Mayor Skrede had indicated something similar to that earlier on in this process. He stat- ed that takes a fairly major player out of the process going forward. He stated the Cove proposal" is a well - intentioned effort and it was developed in a very short period of time. He explained that staff believes there are some major holes in the proposal because of Greenwood Mayor Kind's and Tonka Bay Councilmember Elli Ansari's lack of experience in managing the SSCC. City staff has gained that experience over the last year. This proposal, or something similar to it, would commit the City to expenditures of staff resources and money. Some of that commitment is not included in the proposal. City staff has been more involved with SSCC operations than is apparent to people who are not involved. He explained staff reviewed the staff hours and quality of employees that would serve the SSCC in the proposal. In the proposal Shorewood would be responsible managing those employees (including all su- pervisory needs) along with a number of other responsibilities. MCE would be a partner in control of the CITY OF SHOREWOOD WORK SESSION MEETING MINUTES March 10, 2014 Page 2 of 5 SSCC. It assumes that the Southshore Senior Partners (SSSP) would continue to use the SSCC but how that will continue needs to be established. The 3 -year proposal tries to reach a break -even point for SSCC operations. One of the conclusions identified in the business plan for the SSCC that was prepared by the Vantage Team was the SSCC could possibly break -even or close to it. The Team found that there were six common elements (daycare center, meeting space, a fitness center, gyms, swimming pools and ice rinks) that most of the six local profitable centers had. Five of them were found in at least four of those centers. The SSCC has only one - meeting space. From his perspective it is very unlikely that SSCC oper- ations could break even. The proposal also assumes Shorewood can provide services at the SSCC with 20 hours of supervisory staffing per week at a cost of $15 per hour and some fill -in help at $8 per hour. Based on the City's cur- rent experience many more than 20 hours a week are spent on SSCC operations at a much higher cost be- cause of the higher quality personnel. That is consistent with the rate for. , other centers that comparisons were made with. The City has trouble getting fill -in people to come and work at $10 per hour. It can't even compete with Caribou for people. He noted that some of the fundamentals in the proposal are unreal- istic. He stated there is a lot of tweaking that has to be done' to the�,numbers. He cautioned Council about taking any of the numbers as valid. The numbers were estimates that were reached quickly. He reiterated there are a number of issues that were over looked in the proposal because of people's inexperience. He noted that even if employees were hired at the level indicated in the proposal they would be required to be under the Public Employee Retirement Association (PERA) and the City would have to contribute to that for them. That money is not factored into the proposal. He stated if enough of the five cities who co -own the ized it is prudent that staff be given the opportunity 1 perspective if a 3 -year project moves forward, the S recently been $60,000 — $70,000. Staff does not thin the proposal does not include any formula for the co-, resolved he asked if it would be up to, Shorewood tc into some agreement he recommended that a formula co -owner cities share in any deficit. SCC remain involved then before anything is final - fine tune the numbers. He then stated from staff's CC will continue to operate at a deficit which has that will go away in any major way. He noted that veers to share in that deficit. He stated if that is not -und the deficit. If Council wants the City to enter e devised and included in the agreement so that the He then stated with Deephaven going out and 'the other cities starting to consider this, he is not sure it will come back to Shorewood in any format that Council and staff can support. It is likely Shorewood will have to take on a larger portion of the responsibility. He noted staff has gathered information about the actual hours that have been spent at the SSCC on operations. He stated the hours in the proposal are not realistic. And, the proposal assumes a more intense use. Councilmember ,Sandberg noted that she appreciates the level of detail Greenwood Mayor Kind and Ton - ka Bay Councilmember Ansari included in the proposal. She stated she was surprised that none of that planning included anyone from Shorewood. That was problematic for many of the reasons Administrator Joynes highlighted. The key players like Shorewood should have been involved. She then stated the Van- tage Team did an admirable job with the business plan it developed. Administrator Joynes noted that staff used some of the Vantage Team's survey data and some of the ele- ments it identified that successful centers have when evaluating the 3 -year proposal. He appreciated hav- ing that information available. He stated the conclusions the Team reached were based on different expe- riences. Councilmember Sundberg stated the proposal does not factor in actual experiences. She then stated that she was pleased two other communities were proactive. She noted that at this point she would like to get feedback from the other cities. She asked if anyone plans on going to the other City Council meetings CITY OF SHOREWOOD WORK SESSION MEETING MINUTES March 10, 2014 Page 3 of 5 when Greenwood Mayor Kind presents the proposal. Mayor Zerby stated that has not been discussed. She thought there could be benefit in someone attending them. Councilmember Hotvet asked if the Vantage Team made a presentation to the other four City Councils. Administrator Joynes noted that the Deephaven Council declined to put the Team on an agenda. And, it had been discussed in front of the Greenwood Council. Councilmember Hotvet stated she leans towards Shorewood taking responsibility. She then stated there needs to be a plan and it needs to be incorporated into the City's park system. The City needs to work with SSSP representatives. She then stated she liked the Vantage Team's recommendation about a Sum- mer Hangout program. She recommended pursuing that further. She clarified she understands that up- grades to the SSCC would have to be made, permits would have to be obtained, vehicles pur- chased /leased, insurance would have to be purchased and so forth. But, fear the western end of the school district to have a facility where a program could be offered on Weekdays during the summer would be invaluable. Mayor Zerby explained there are two components to the SSCC made clear during SCAC meetings that the other cities are not, is the capital maintenance improvement component for the bui about $50,000 in improvements into the building, NICE oper even. NICE has indicated that the building is too small for its ne Lion proposed by Greenwood Mayor Kind in the proposal is too One is the It was illing,to subsidize any of that. Then there ling. The Cove proposal includes putting Ling the facility and the SSCC breaking ds: and the revenue sharing recommenda- The capital improvement projections from staff for the building for 2014 " — 2018 total about $85,000. If the other co- owners ever hope to get some portion of their original investment in the building back, they have to help fund the capital maintenance of the building. He has,heard there are issues with the roof, the kitchen is aging, and the Cove proposal indicates the interior is outdated. From his perspective if the other cities are not willing to, at a minimum, contribute to the maintenance of the building over the next several yeasts, then they should surrender their stake in the building and let Shorewood take it from there. Councilmember Sundberg stated she likes that suggestion and approach. She then stated the SSCC build- ing does not have what it takes to become a break -even operation. That should not be the reason to keep the SSCC functioning. It's time to move on. stated the facility is part of the community and things need to move forward. Councilmember Sundberg asked if there is any idea about what Excelsior's interest is about this. Admin- istrator Joynes explained the Excelsior Council will talk about this during its second meeting in April which is unfortunate because it will be after the Shorewood Council's meeting when Greenwood Mayor Kind makes a presentation. He then stated the Excelsior City Manager had speculated that if the agree- ment ends up being between Shorewood and Excelsior it may be too steep for Excelsior's financial situa- tion. He clarified that is speculating about what the Excelsior Council may think. Administrator Joynes stated it makes the best sense for Council to wait until it knows what Excelsior is going to do before making any decisions. If Excelsior is not going to move forward with supporting the SSCC then it will clearly end up being Shorewood's. He then stated Attorney Keane has provided an op- tion of a "cash call" to the other four cities where if they do not want to help fund capital maintenance improvements they would lose their equity stake in the building. He noted that is what Deephaven wants to do. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES March 10, 2014 Page 4 of 5 Councilmember Sundberg cautioned against burning bridges with the cities because there are a lot of oth- er opportunities for sharing services. Administrator Joynes stated if it were to end up just being Excelsior and Shorewood there may be a way to work out the operation of the building with a couple of additional services and programming. The two cities could probably do it if Excelsior is willing to do something. He then stated it's his understanding Excelsior likes having the building available as a backup for City Council meetings and as a community space. There have been some ideas discussed about possibly providing joint services out of the building that are attractive to a number of people. Councilmember Hotvet reiterated that she thinks the Vantage Team' big. Councilmember Sundberg asked if the City should let Exc the two cities that Shorewood is still interested. Administr celsior City Manager today. He stated contact at the Counci Mayor Zerby asked if there is any reason the City can't rear part of the SSCC. Administrator Joynes stated he will reach the Vantage Program, about that. Zerby stated that on paper he thought the Vantage Tea looks like a good idea. Being summer is fast approaet ing done in parallel to prepare for that opportunity this needing to promote it there is the complication ofnot programs. Joynes stated there are the issues Counciln ceasing and the safety issue. Councilmember Hotvet sta son for summer child care meet current could also be Mayor Zerby stated MCE ready provides, a lot of pro, Administrator Joynes stated he other cities intend to do. After tl 3. ADJOURN envision that Hangout opportunity is that if th noted he t be more Vantage Gi tonka High st is just between ed that to the Ex- about renting )ol, who runs 's summer programming idea (Summer Hangout) .g he asked if there is anything that should be be- zmmer, Administrator Joynes stated in addition to inting to compete with MCE. MCE offers similar tuber Hotvet had mentioned earlier as well as li- ing'a perfect setup with MCE being the front per - �he school district does not have the facilities to e, if done well, could be really great. The SSSP very enthusiastic about additional programming as this time. MCE al- derstands that Council agrees with waiting until they know what the is known, Council could then have another work session about this. Sundberg moved, Hotvet seconded, Adjourning the City Council Work Session of March 10, 2014, at 6:46 P.M. Motion passed 310. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Scott Zerby, Mayor ATTEST: CITY OF SHOREWOOD WORK SESSION MEETING MINUTES March 10, 2014 Page 5 of 5 Jean Panchyshyn, City Clerk CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 10, 2014 MINUTES 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present: Mayor Zerby; Councilmembers Hotvet and Sundberg; Administrator Joynes; City Clerk Panchyshyn; Fin Director Nielsen; Director of Public Works Brown an( Absent: Councilmembers Siakel and Woodruff B. Review Agenda Administrator Joynes asked that Item I LC Resolution in Support + Clarification be added to the agenda. It relates to the sales tax exemptio Sundberg moved, Hotvet seconded, approving the agenda as amen( 2. APPROVAL OF MINUTES Attorney Murphy; City Aor DeJong; Planning City the State Sale Tax Exemption Gnd joint powers organizations. 1. Motion passed 310. A. City Council and Staff Retreat Minutes, February 8, 2014 Hotvet moved, Sundberg seconded,: Approving the, City Council and Staff Retreat Minutes of February 8, 2014; as presented. Motion passed 3 10. B. `" City Council Work Session Minutes, February 24, 2014 Sundberg moved, Zerby seconded, Approving the City Council Work Session Minutes of February 24, 2014, as presented. Motion passed 310. C. City Council Regular Meeting Minutes, February 24, 2014 Hotvet moved, Sundberg' seconded, Approving the City Council Regular Meeting Minutes of February 24, 2014, as presented. Motion passed 310. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Sundberg moved, Hotvet seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 2 of 11 B. Adopting RESOLUTION NO 14 -010, "A Resolution Making the Appointment of Timothy J. Keane, Kutak Rock, LLP, as City Attorney effective March 3, 2014, and for the remainder of 2014." C. Adopting RESOLUTION NO 14 -011, "A Resolution Making the Appointment of Tad Shaw as the City's Representative to the Minnetonka Community Education Advisory Board for 2014." Adopting RESOLUTION NO. 14 -012, "A Resolution County Road 19 Sidewalk Extension Project and An Project 12 -01." Accept Proposal for Professional Management Program (SWAMP). Motion passed 310. 4. There were no matters from the floor presented this evening. 5. None. 6. Mayor Zerby City. The coi provide Coup where a_ lot 'of On behalf e three years and recoani On behalf of the Cout three years of service and recognition. A pla g Improvements for Final Payment City Water Asset valuable to the City Council and to the compensation for it. The Commissions items. He referred to them as the place expressed his appreciation for their efforts. Dents of Shorewood, Mayor Zerby thanked Steve Charbonnet for his Commissioner and presented him with a certificate of appreciation led to him at a later date. he residents of Shorewood, Mayor Zerby thanked Michael Garelick for his inning Commissioner and presented him with a certificate of appreciation be mailed to him at a later date. Mr. Garelick stated that based on his experience on the Planning Commission the City is in good hands with the Council and staff it has. Mr. Charbonnet noted his concurrence. Mark Kjolhaug and Steve Quinlan were not present at the meeting to receive a plaque of appreciation and recognition for service as Planning Commissioners. Mr. Kjolhaug had been a Commissioner for three years and Mr. Quinlan had been a Commissioner for more than six years. Their plaques of recognition will be mailed to them. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 3 of 11 7. PARKS 8. PLANNING A. Report on the March 4, 2014 Planning Commission Meeting Director Nielsen reported on matters considered and actions taken at the March 4, 2014, Planning Commission meeting (as detailed in the minutes of that meeting). Mayor Zerby asked if a there was a lot of turnout for the public hearing for the Summit Woods Development Stage plans. Director Nielsen stated the attendance was a little tighter than the previous meetings, but the same core group was there. Nielsen explained they expressed concerns similar to those they had previously conveyed. They had significant concerns about the grading plan. Based on the concerns, he thought the Planning Commission made a good discussion by continuing the hearing to its April 1, 2014, meeting. It will come before Council on April 14, 2014. Councilmember Sundberg noted she was the Council Liaison for that meeting. She stated part of the reason for continuing the hearing was to allow the developer to provide additional information about stormwater management on the site. She commented she'also thought the same core group was present for the March 4 meeting. She estimated that about three - fourths of the people in the audience were from the City of Chanhassen. The issues brought up were similar to past meetings. There was a lot of concern about safety on Summit Avenue. Director Nielsen stated the Planning Commission started its discussion about Commissioner attendance requirements. Those present did not want to make them too stringent. The Commission will discuss it again during its April 1 meeting. Lo Director Nielsen e: a new home on his to the north on his That requires a c it for Acces:0ry Space over 1200 Square Feet plicant: Henrick Nelsen - ation: 4755 West Lane plained that Henrik Nielsen is,proposing to demolish the existing house and construct property located at 4755 West Lane. The new house will be constructed a little further property,, The proposed attached garage will be greater than 1200 square feet in area. �nditional ; use permit (CAJ.P.) pursuant to Section 1201.03 Subd. 2.d.(4) of the Code. Mr. Nielsen has applied for a C.U.P. With regard to the analysis of the case, Nielsen reviewed how the applicants' request complies with the four criteria listed in ,Section 1201.03 Subd.2.d.(4) of the City's Zoning Code for granting this type of C.U.P. 1. The total amount of accessory space (1,268 square feet) does not exceed the total floor area above grade (2.474 square feet — main level only). The small utility shed on the property has been removed. 2. The total amount of accessory space cannot exceed 10 percent of the minimum lot size for the R- lA /S, SingleFamily Residential/Shoreland, zoning district in which the property is located (0.10 x 40,000 = 4000). 3. The proposed house and garage comply with R1A /S setback requirements. The proposed hardcover on the site will be 13.8 percent; well within the 25 percent maximum requirement. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 4 of 11 The site is heavily wooded and the structure is well screened from the street and adjoining properties. 4. The new garage is an integral part of the proposed house, architectural compatibility is not considered to be an issue. The proposed angle of the garage actually diminishes the size of the garage. The relocation of the driveway from the south side of the lot to the north, moving it farther from the street corner, is also considered an improvement. Nielsen stated based on the analysis of the case staff and the Planning Commission recommend the C.U.P. be granted as requested. Sundberg moved, Hotvet seconded, Adopting RESOLUTION NO. 14-013, "A Resolution Granting a Conditional Use Permit for Accessory Space Over 1200 Square'Feet of Area to Henrick Nielsen, 4755 West Lane." Motion passed 310. C. Minor Subdivision and Combination Applicant: Keenen Dammen Location: 20435 Radisson Road, Outlots C & D and 5590 Shore Director Nielsen explained Keenan Dammen owns the property„ was part of the former Larson Estates plat and includes two outlots shoreline of Christmas Lake. When Larson Estates was platted ii outlots would remain legally combined with the home at 20435 restriction was that the outlots could be conveyed to abutting outlots. Mr. Dammen now proposes to convey the two outlots tc property at 5590 Shore Road. Both outlots abut their property. with the Friendly property. t 20435 Radisson Road. The property Qn Shore Road, one of which abuts the 1997, the approval stipulated that the Zadisson Road. The exception to that roperty owners on either side of the Ian and Carol Friendly, who own the aey will have to be legally combined Councilmember Hotvet asked what will happen to the portion of Shore Road that is between the two outlots. Director Nielsen stated it would continue to seoarate'the two outlots. Director Nielsen explained that staff has talked about vacating that portion of Shore Road and making it a solid piece of property. Vacating that portion of Shore Road and making it one piece of property would greatly enhance the buildabihty of the Friendly property. He then explained that the City plows that roadway. Therefore, there would have to be some type of arrangement that would allow the City to turn a snowplow truck around in that area. He noted if a vacation is asked for Council would have to hold a public hearing on that. Councilmember Hotvet asked if there is a cul -de -sac there now. Director Nielsen responded no. Hotvet then asked how snowplow truck drivers turn around now. Director Brown explained there is an open area in the turf to the north and the City has had to pull trucks out of that area three or four times. Brown stated the driveway for that parcel is circular and at one time the owners had allowed Public Works personnel to turn trucks around in there. But, that became damaging to the driveway. After that ceased truck drivers began using ground adjacent to the pond. He noted he received a call from the property owner today about a different issue and they eventually talked about this. He told the property owner that it would be nice if the City and the property owner could reach an agreement where the City could retain a small portion of the property for a hammerhead turnaround. Hotvet stated if that end is closed off she asked if it would affect the property owners of the adjacent parcel to the west. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 5 of 11 Director Nielsen stated if the City ended up doing what Director Brown suggested the trucks would likely continue to turn around on Outlot D. The portion of Shore Road would just be eliminated as a public right -of -way (ROW). There would not be a requirement to be setback from that piece of land because it would no longer be a road ROW. It would probably be some type of easement. In response to a question from Mayor Zerby, Director Nielsen explained that the Dammen property and a number of other parcels have right to use the Lot I I property basically as common beach. Hotvet moved, Sundberg seconded, Adopting RESOLUTION NO. 14 -014, "A Resolution Approving a Subdivision and Combination for Keenan Dammen, 20435 Radisson Road, Outlots C and D, and Ian Friendly, 5590 Shore Road" subject to the division /combination resolution being recorded within 30 days of Council approval. Motion passed 310. 9. ENGINEERING /PUBLIC WORKS A. Resolution Authorizing Preparation Improvements Project Engineer Hornby explained that Council has already authorize for the Sunnyvale Lane improvements project. He explained th assessment for a possible extension of watermain, Staff wants`` the preparation of the report as required by Minnesota Statute noted this is just a housekeeping item. Report for Sunnyvale Lane of the feasibility report e` there is a chance to perform an to adopt a resolution authorizing 429 for special assessments. He Hornby then explained staff has had the initial neighborhood meeting about the project. There are eight parcels in this project area and six of them do not have access to the City's water system. There were property owners of four of those six properties in attendance. Three of the four were not interested in municipal water. One couple is retired and does not want the assessment expense for water. Some others had a deep well and do not think there is a need for City water unless there is a need to replace their pump or some other expensive component of the pump. The one couple that was interested in City water wanted it as a backup should their well o bad. He has not contacted the other two yet. In response to a question from Councilmember Hotvet, Engineer Hornby explained that the City polls the property owners about their thoughts about watermain extension if watermain is not present when the City is, going to reconstruct: a roadway. In the project area there is no watermain to connect to. Meadowvicw. Road was reconstructed in 2010 and watermain was not extended as part of that. Improvements were made to d portion of Wild Rose Lane at the same time and watermain was not extended in that area. The only source of watermain is along Eureka Road. If watermain were to go in for this project it would be a dead -end watermain about 600 — 700 feet long. He clarified the properties in the project area could be served with watermain albeit it would require some additional maintenance to flush that section of the line. 'He stated that from an engineering perspective there is no reason to extend watermain for future distribution. He noted he will contact the owners of the other two properties not served by City water to find out what their desires are. He stated the owners of the six properties have been asked to provide the City with their written viewpoints. Councilmember Hotvet stated she would rather table this until Engineer Hornby has contacted the owners of those two properties. Hornby explained that work has begun on the feasibility report and that cannot be presented to Council until the resolution is approved. Engineer Hornby noted that the watermain portion of the project can be taken out of the project at a later date. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 6 of 11 Sundberg moved, Zerby seconded, Adopting RESOLUTION NO. 14 -015, "A Resolution Ordering Preparation of Feasibility Report for Sunnyvale Lane Improvements Project, City Project 14 -01." Motion passed 310. B. Authorize Execution of Roadway, Drainage and Utility Easements for West Turnaround on Valleywood Lane Improvement Project Engineer Hornby explained that on the west end of Valleywood Lane there is a very narrow private driveway that the City authorized to be constructed in a public right -of -wavy (ROW). The residents maintain that. As part of the Valleywood Area improvements there is a desire'to'iprove that roadway to the west end. Staff has been looking for an opportunity to construct a turnaround to comply with the fire access guidelines and to satisfy Public Work's needs. The lesser" impact will be a hammerhead turnaround. Hornby then explained there are owners of two properties involve of land. The property owners have agreed to donate the easeme packet contains a sketch of the easement. He did have Attorney I noted that the property owners did not think there was a deed to this. He explained the property owner who owns the two lots, has, 1 property is not upside down on their mortgage and the size of the, the parcel. Hotvet moved, Sundberg seconded, Adopting Roadway, Drainage and Utility Easements fo 13 -01, and authorizing and directing the m2 passed 310. th one of them owning two parcels to the City. He noted the meeting e to review the easements. He also their mortgage companies know of up for sale. The owner of the other rent has little impact on the size of L6, "A Resolution Accepting 'ement Project, City Project ute the easements." Motion C. Accent Pronosal for Professional Services for Radisson Road Lift Station Director Brown explained the lift station rehabilitation project that will be started in 2014 is for the Radisson Road Lift Station (Lift Station 11): 'Lift Station 11 is about 300 feet north of Shore Road. Lift Station 11 is the largest Lift station the City operates. This project differs from others because it involves the replacement of a foreebiain. The new.forcemain will go up over a hill towards Covington Road. The proposal includes the feasibility report, the preliminary design, the final design, and construction inspection for the lift station and the forcemain. The proposal is for an amount of $47,861. If approved, this project would be funded out of the Sanitary Sewer Fund. He noted that staff recommends approval. Councilmember Hotvet asked how long a project like this will take. Director Brown responded it will probably start in the fall of 2014 and be completed in 2015. Sundberg moved, Hotvet seconded, accepting Option 1 in the proposal from WSB & Associates, Inc., for professional (engineering services for the Radisson Road Lift Station 11 rehabilitation project for an amount not to exceed $47,861. Motion passed 310. Mayor Zerby stated the 2014 Sanitary Sewer Fund Capital Improvement Program includes a project to rehabilitate Lift Station 9 at Minnetonka Boulevard. He asked when that will be brought before Council. Director Brown responded later. D. Salt Storage Agreement between Shorewood and Excelsior CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 7 of 11 Director Brown explained that during the February 8, 2014, Council and staff retreat there was discussion about the Cities of Shorewood and Excelsior, in particular, trying to do more tasks cooperatively. Over the last few months the Mayors of the two Cities have talked about entering into an agreement for combined salt -sand storage. Shorewood has offered to let Excelsior store its salt -sand in the salt storage shed at the Shorewood Public Works campus. Prior to the trial program Excelsior stored it in the open air. The proposed agreement includes a provision that would require Excelsior to pay an annual amount of $250 to cover Shorewood's minor amount of overhead expenses. There are also provisions for how the materials will be delivered to the site, loaded and taken off of the site. He noted that Attorney Keane helped in drafting the agreement and that staff recommends Council direct staff to prepare the final agreement consistent with the draft agreement. Mayor Zerby stated he thought this is a good step in the right this past season. Councilmember Sundberg asked if there were any issues that the two Public Works Departments work very well 1 well. Administrator Joynes stated that earlier in the day he rec Woodruff about the language in Item 4 in the agreement reh and liabilities. Woodruff was somewhat confused by that langi draft agreement with a provision that he confirms the lan€ changes have to be made it will be presented to Council again. Hotvet moved, Sundberg seconded, dii agreement consistent with the draft ag language in Item 4 with Attorney Keane. 10. A. 2014 Director Nielsen explain The second lowest was 6 in the City of Tonka Bay back and forth between c were located across the b 310. trial seemed to work well for it program. Director Brown noted that the trial broRram worked out ved a phone call from Councilmember ng to employees and dealing with claims ge, Joynes asked that Council approve the age with Attorney Keane. If any major are a final salt storage cooperative Ldministrator Joynes confirming the deer survey counted 26 deer; the lowest number ever counted. lined the person that runs the survey told him there are common areas r circulate" through from Shorewood. There are also deer that circulate and the City of Chanhassen. On the day the survey was done the deer Nielsen suggested Council give consideration to a reduced deer management harvest in 2014. He noted that Councilmember Woodruff had pointed out that City's 2010 Deer Management Plan includes a threshold goal of around 75 deer throughout the City. He stated the 2014 count is significantly lower than that. He suggested doing an informal poll in the City's newsletter as to whether or not residents are seeing fewer deer. He stated Council may want to do that before making a decision in June or July about whether or not to have a deer harvest program. Council may want to consider reducing the number of harvest weekends to three. There were five in 2012 and 2013. Forty -one deer were harvested in 2013. Mayor Zerby noted that he likes Director Nielsen's suggestions. He stated that when he speaks with residents they either prefer as many deer as possible or none. He likes the idea of reaching out to residents. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 8 of 11 Councilmember Sundberg noted that she is seeing less deer traffic on her property. She stated she would like to know what the residents think before making a decision. B. Christmas Lake Aquatic Invasive Species Inspection Program Director Nielsen explained that during the past two years the City has participated along with the Christmas Lake Homeowners Association (CLHA) in the aquatic invasive species (AIS) inspection program at the Christmas Lake public access. In 2012 the Minnehaha Creek Watershed District (MCWD) oversaw the inspectors. The City did that in 2013. He noted that to date no one has reported seeing zebra mussels in that Lake. He then explained the CLHA has been successful in securing some grant ifunds to hopefully put toward a centralized inspection program that it has trying to bring to fruition for quite some time. Staff does not know if that will happen in time for the 2014 season. Therefore, stiff is asking Council for authorization to apply for a grant from the MCWD to help offset the costs of the Christmas Lake inspection program. In the past the CLHA has paid for the entire cost and the City has given it the grant money it received to offset the expense. The grant has been for close to $50,000 for the last two years. He noted the application to the MCWD would be for the same amount for 2014. Nielsen noted the MCWD just notified the City last week that grant applications have to be submitted by March 19. But, there is not another Council meeting before then: Therefore, the authorization to submit an application has to be given this evening. Mayor Zerby stated he thinks it is a good idea to agar apply for a grant. Director Nielsen stated he will keep Council up to date on the centralized inspection proposal. Mayor Zerby stated there are some changes coming to the Christmas Lake access area. He asked when Council will hear more about that. Administrator Joyner stated that during the February 8, 2014, Council and staff retreat concern was „expressed about the requirements the Minnesota Department of Natural Resources (DNR) wants to impose on the City. At that time staff was directed to try and negotiate with the DNR. Staff has not done that vet. 11. OLD BU A. Representative Appointment on the Lake Minnetonka Conservation District Board Mayor Zerby stated that earlier this evening Council interviewed an applicant, Deborah Zorn, to serve as the City's representative, to the Lake Minnetonka Conservation District (LMCD) Board. During its February 24, 2014, meeting Council appointed staff member and resident Julie Moore to serve as the interim representative. If Council wants to appoint Ms. Zorn it must first rescind Ms. Moore's appointment. Councilmember Sundberg stated she was impressed with Ms. Zorn. Sundberg moved, Hotvet seconded, Adopting RESOLUTION 14 -017, "A Resolution Rescind the Appointment of Julie Moore and Making the Appointment of Deborah Zorn to the Lake Minnetonka Conservation District Board Effective March 10, 2014, through January 31, 2016. Motion passed 310. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 9 of 11 B. Discussion on Defining a Solar Study Request for Proposals Mayor Zerby explained that during its February 24, 2014 meeting, Council indicated it was interested in researching alternative energy use by /within the City. Council was not prepared to do the solar energy project that was on that meeting's agenda. Council wanted to take a broader approach to alternative energy. He thought he heard Council say they would like to take a request for proposals (RFP) approach to finding someone who could help with identifying alternative energy options. Staff is looking for direction on what Council wants in the RFP. Councilmember Sundberg cautioned against making the RFP too involved. She suggested looking for expertise in helping staff and Council: assess the feasibility of various forms of alternative energy uses by the City; assess financing options; and identify the best technologies available. She stated she is aware of too many well intentioned communities having entered into alternative energy projects where the technology failed. Mayor Zerby asked Councilmember Sundberg what she c stated it should identify if there are any feasible options f community, how they could be financed and what technol lowest cost options. Zerby then asked if it would be for b Sundberg stated it would be for City uses and uses within some attractive community projects done. Councilmember Hotvet stated she heard on the She then stated this would tie into steps in the t� like to learn how alternative energy projects h; Sundberg stated that would be a valuable fourth Councilmember this. ects the outcome to be for the City. Sundberg alternative energy possibilities for the City or ies would be best. The focus should be on the public and private uses of alternative energy. eommunitv.`She then stated there have been er in the day that the wind industry is taking off. Cities Program. She went on to state she would d out for cities of similar size. Councilmember at to include in the RFP. for the City to work with the school district on Mayor Zerby asked Director Nielsen if he has enough direction from Council. Nielsen responded he did. Zerby then asked Nielsen how long it would take to Write the RFP. Nielsen responded one to two months. Administrator Joynes stated that earlier in the mday he had received communication from Councilmember Woodrvf,and Woodruff explained to hini that he had contacted a friend of his at Honeywell who does alternative energy consulting. That person would be willing to come and talk to Council about alternative energy options that Honeywell gels involved around the Twin Cities and country at no cost to the City. Joynes clarified -that person would not be involved in doing anything for the City going forward. Councilmember Sundberg thanked Councilmember Woodruff but recommended against doing that. She clarified if Woodruff s, friend does the kind of work the City is seeking than the RFP could be sent to him. Joynes stated Woodruff had indicated the individual would not do work for the City. Joynes then stated Honeywell would likely be one firm to consider. C. Resolution in Support of the State Sale Tax Exemption Clarification Mayor Zerby stated that this evening Council was provided a copy of a resolution stating that the City supports language to clarify the new local government sales tax exemption applies to by all government entities, including joint powers organizations. Sundberg moved, Zerby seconded, Adopting RESOLUTION NO. 14 -018, "A Resolution Supporting the State Sales Tax Clarification Bill." CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 10 of 11 Mayor Zerby stated he strongly supports this. He believes not including joint powers organizations was an oversight. Motion passed 310. 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff Director Brown stated that on February 28, 2014, there was neighborhood. The repairs went smoothly and water service was i Mayor Zerby stated a couple of people have asked him encouraged that be explained to the residents in the City's ne Brown to explain the reason. Director Brown explained that during its February 24, 2014, m the City Ordinance regarding seasonal load restrictions. J. Department of Transportation (MnDOT) timeframe versus fi signs. Therefore, Public Works personnel bagged all of those signs. Should MnDOT put load restrictions in place before the from the signs. Director DeJong stated the Finance staff went tb financial system the previous week. As part of electronic bill and have their Davment electronic credit card. In response time online payment. Director Nielsen noted he attended an l during the February 8, 2014, Council a time forester. Staff is surveying what - area, are doing and if they are interested led to believe that the extremely cold' percent. At the symposium people were Apparently it was not cold enough; Mayor B. Mayor and Citv Council 'break in the Amesbury a number of hours. on its it am bags on them. He te. He asked Director to y will now follow the Minnesota tes on the City's weight restriction The City is waiting for new generic igns come the bags will be removed lining on the utility billing component of the new electronic; process customers can sign up for an ucted from their bank account or charged to their , DeJong stated a customer can also make a one- Ash Borer symposium the previous week. He stated that retreat Council discussed the City possibly hiring a part - unding communities, including those in the South Lake iering on an area forester. He then stated that people were tures killed off the ash borer larvae by as much as 80 that will likely not be the case for the metropolitan area. Councilmember Hotvet stated that on February 24, 2014, she and Mayor Zerby were among about 35 people who attended a meeting about a possible Lake Minnetonka Regional Scenic Byway initiative. There were fourteen communities around the Lake represented. There were also representatives from the Minnehaha Creek Watershed District and the state and federal governments. Hennepin County Commissioner Callison was also in attendance. She noted there are already two scenic byways in Hennepin County; the Grand Rounds and the Great River Road. She clarified there is no intent to build a road or raise a road around the Lake. The group is supporting a multi -modal transportation concept; not just roadways. The next step is to bring information on the concept back to the Lake cities' councils. Mayor Zerby noted he thought it was a great first meeting. He stated a lot of questions were asked about how it would be implemented. That and the makeup of the group have not been decided. He explained CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 11 of 11 that he has heard that typically there is a coordinating committee and it divides the scenic byway into sections and there is representation from each of the sections. Not necessarily just from local government. Councilmember Hotvet stated there is value in having representation from many groups. Mayor Zerby stated he attended the February 26, 2014, South Lake Minnetonka Police Department (SLMPD) Coordinating Committee meeting. Tonka Bay Mayor De La Vega will be the committee chair for 2014 based on the rotation schedule. He explained the SLMPD fiscal year 2013 ended with a budget surplus. The Committee discussed labor negotiations in a closed session. A resolution supporting the sales tax exemption clarification language was approved. There was discussion about the SLMPD's records management system and the progress that is being made on improving some of the canned reports. SLMPD Chief Litsey is working with the vendor on reporting needs and desires. 13. ADJOURN Sundberg moved, Hotvet seconded, Adjourning the City Council Regular Meeting of March 10, 2014, at 8:04 P.M. Motion passed 310. RESPECTFULLY SUBMITTED Christine Freeman, Recorder AT] Jear Mayor ® #3A MEETING TYPE City of Shorewood Council Meeting item Regular Meeting Title/ Subject: Verified Claims Meeting Date: March 24, 2014 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists from both old and new financial systems Policy Consideration: Should the attached claims against the City of Shorewood be paid from current funds available? Background: Claims for council authorization. 60158 & ACH 22,147.80 60201 -60203 6,159.15 Pending Checks 74,175.27 Total Claims $102,482.22 Staff has implemented the new software for the financial side of the operations, but we are still sorting out reporting processes. We have included the claims from the old system which are payments for invoices dated through the end of December. New claims for 2014 are entered into the new software. We have also included a payroll summary for the payroll period ending March 08, 2014. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Accounts Payable Check Detail User: mnguyen Printed: 03/20/2014 - 1:08PM Check Number Check Date 5 - EFTPS -FEDERAL W/H Line Item Account 0 03/10/2014 Inv 03102014 PR Batch 00001.03.2014 Medicare Employer 0 Total: 5 - EFTPS - FEDERAL W/H Total: 2 - ICMA RETIREMENT TRUST - 302131 -457 Line Item Account 60158 03/10/2014 Inv 03102014 PR Batch 00001.03.2014 Deferred Comp Fla 60158 Total: 2 - ICMA RETIREMENT TRUST - 302131 -457 Total: 11 - MN DEPT OF REVENUE Line Item Account 0 03/10/2014 in-,, 03102014 PR Batch 00001.03.2014 State Income Tax 0 Total: 11 - MN DEPT OF REVENUE Total: 9 - PERA Line Item Account 0 03/10/2014 Inv 03102014 PR Batch 00001,03.2014 MN PERA Benefit E 0 Total: 9 - PERA Total: 1- WELLS FARGO HEALTH BENEFIT SVCS Line Item Account 0 03/10/2014 Inv 03102014 PR Batch 00001.03.2014 HealthSavings Ac 0 Total: 1 - WELLS FARGO HEALTH BENEFIT SVCS Total: Amount 11,281.35 11,281.35 11,281.35 1,325.00. 1,325.00 1,325:00 1,891.90 1,891.90 1,891.90 6,361.50 6,361.50 6,361.50 1,288.05 1,288.05 1,288.05 AP -Check Detail (3 /20/2014 - 1:08 PM) Page 1 Check Number Check Date Total Amount 22,147.80 AP -Check Detail (3/20/2014 - 1:08 PM) Page 2 Accounts Payable Check Detail User: mnguyen Printed: 03/20/2014 - 1:08PM Check Number Check Date Amount 102 - ABDO EICK &NIEYERS LLP Line Item Account 60201 03/17/2014 Inv 319711 Audit Svc 1,700.00 60201 Total: 1,700.00 102 - ABDO SICK &NIEYERS LLP Total: 120 - BARBER CONSTRUCTION CO., INC. Line Item Account 60202 03/17/2014 Inv P.V. #5 & FINAL P.V. #5 & Final -Trail Exp 60202 Total: 120 - BARBER CONSTRUCTION CO., INC. Total: 446 - STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY Line Item Account 60203 03/17/2014 Inv 2014- FELLING 2014 - Felling Tri- 5FTEE2629E 1002610 -Plate 60203 Total: 446 - STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY Total: Total 1,700.00 i 3,455.40 E 4 3,455.40 ,- 3,455.40 1,003.75 1,003.75 1,003.75 6,159.15 AP -Check Detail (3/20/2014 - 1:08 PM) Page 1 Shorewood Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 48,496.35 CASH AND INVESTMENTS 101 -13- 4101 -0000 7,599.40 0.00 FULL -TIME REGULAR 101 -13- 4121 -0000 480.61 0.00 PERA CONTRIB - CITY SHARE 101 -13 -4122 -0000 509.17 0.00 FICA CONTRIB - CITY SHARE 101 -13 -4151 -0000 17.08 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 4,646.68 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 306.24 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 311.22 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4151 -0000 17.34 0.00 WORKERS COMPENSATION 101 -18- 4101 -0000 6,274.71 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 393.09 0,00 PERA CONTRIB - CITY SHARE 101 -18 -4122 -0000 380.66 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4151 -0000 25.13 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 3,948.01 0.00 FULL -TIME REGULAR 101 -24 -4121 -0000 253.60 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 229.57 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4151 -0000 22.28 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 8,012.07 0.00 FULL -TIME REGULAR 101 -32 -4105 -0000 557.80 0.00 STREET PAGER PAY 101 -32- 4121 -0000 512.99 0.00 PERA CONTRIB - CITY SHARE 101 -32 -4122 -0000 555.73 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4151 -0000 332.91 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 4,289.14 0.00 FULL -TIME REGULAR 101 -33- 4102 -0000 796.84 0.00 OVERTIME 101 -33- 4121 -0000 368.75 0.00 PERA CONTRIB - CITY SHARE 101 -33- 4122 -0000 322.38 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4151 -0000 271.96 0.00 WORKERS COMPENSATION 101 -52- 4101 -0000 3,804.56 0.00 FULL -TIME REGULAR 101 -52- 4121 -0000 223.87 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 240.62 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4151 -0000 174.21 0.00 WORKERS COMPENSATION 101 -53 -4101 -0000 894.77 0.00 FULL -TIME REGULAR 101 -53- 4102 -0000 143.33 0.00 OVERTIME 101 -53 -4103 -0000 1,319.13 0.00 PART -TIME PR - G/L Distribution Report (03/10/2014 - 2:16 PM) Page 1 Account Number DebitAmount Credit Amount Description 101 -53 -4121 -0000 73.98 0.00 PERA CONTRIB - CITY SHARE 101 -53 -4122 -0000 179.00 0.00 FICA CONTRIB - CITY SHARE 101 -53 -4151 -0000 7.52 0.00 WORKERS COMPENSATION FUND Total: 48,496.35 48,496.35 FUND 201 Southshore Center 201 -00 -1010 -0000 0.00 1,490.89 CASH AND INVESTMENTS 201 -00- 4101 -0000 971.43 0.00 FULL -TIME REGULAR 201 -00- 4102 -0000 163.80 0.00 OVERTIME 201 -00 -4103 -0000 170.00 0.00 PART -TIME 201 -00- 4121 -0000 82.31 0.00 PERA CONTRIB - CITY SHARE 201 -00 -4122 -0000 96.46 0.00 FICA CONTRIB - CITY SHARE 201 -00 -4151 -0000 6.89 0.00 WORKERS COMPENSATION FUND Total: 1,490.89 1,490.89 FUND 601 Water Utility 601 -00- 1010 -0000 0.00 6;867.50 CASH AND INVESTMENTS 601 -00 -4101 -0000 5,451.76 0.00 FULL -TIME REGULAR 601 -00 -4102 -0000 255.60 0.00 OVERTIME 601 -00 -4105 -0000 284.00 0.00 WATER PAGER PAY 601 -00 -4121 -0000 378.35 0.00 PERA CONTRIB - CITY SHARE 601 -00 -4122 -0000 368.52 0.00 FICA CONTRIB - CITY SHARE 601 -00 -4151 -0000 129.27 0.00 WORKERS COMPENSATION FUND Total: 6,867.50 6,867.50 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 4,969.80 CASH AND INVESTMENTS 611 -00- 4101 -0000 3,972.03 0.00 FULL -TIME REGULAR 611 -00- 4102 -0000 106.50 0.00 OVERTIME 611 -00- 4105 -0000 284.00 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 260.32 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 266.44 0.00 FICA CONTRIB - CITY SHARE 611 -00- 4151 -0000 80.51 0.00 WORKERS COMPENSATION FUND Total: 4,969.80 4,969.80 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 431.24 CASH AND INVESTMENTS 621 -00 -4101 -0000 381.73 0.00 FULL -TIME REGULAR 621 -00 -4121 -0000 24.70 0.00 PERA CONTRIB - CITY SHARE 621 -00 -4122 -0000 24.81 0.00 FICA CONTRIB - CITY SHARE PR - G/L Distribution Report (03/10/2014 - 2:16 PM) Page 2 Account Number Debit Amount Credit Amount Description FUND Total: 431.24 431.24 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 993.27 CASH AND INVESTMENTS 631 -00 -4101 -0000 872.61 0.00 FULL -TIME REGULAR 631 -00- 4121 -0000 57.54 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 59.08 0.00 FICA CONTRIB - CITY SHARE 631 -00 -4151 -0000 4.04 0.00 WORKERS COMPENSATION FUND Total: 993.27 993.27 FUND 700 Payroll Clearing Fund 700 -00 -1010 -0000 62,556.87 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 31,401.86 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 6,396.05 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 4,194.03 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 1,89190 STATE WITHHOLDING PAYABLE 700 -00 -2174 -0000 0.00 7,087.32 FICA/MEDICARFTAXPAYABLE' 700 -00- 2175 -0000 0.00 6,361.50 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 1,325.00 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,089.14 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 192.00 SEC 125 DEP CARE REIMB PAYABLE 700 -00 -2180 -0000 0.00 211.42 LIFE INSURANCE 700 -00- 2181 -0000 0.00 362.82 DISABILITY INSURANCE 700 -00 -2182 -0000 0.00 312.32 UNION DUES 700 -00- 2183 -0000 0.00 1,288.05 HEALTH SAVINGS ACCOUNT 700 -00 -2184 -0000 0.00 239.46 DENTAL DELTA 700 -00 -2185 -0000 0.00 204.00 DENTAL - UNION FUND Total: 62,556.87 62,556.87 Report Total: 125,805.92 125,805.92 PR - G/L Distribution Report (03/10/2014 - 2:16 PM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 03/20/2014 - 12.32PM Batch: 00004.03.2014 - COUNCIL- 03242014 Invoice No Description Vendor: 105 ADVANCED IMAGING SOLUTIONS INV44223 Konica Minolta Printer - 02/15 -03/14 Check Total: Vendor: 450 AMERICAN WATER WORKS ASSOCIATION UTIL25 -2014 2014 Utility Application Check Total: Vendor: 122 BLANCHARD CATERING INC 03/15/14- Garden Garden Fair Lunch - 03/15/14 Check Total: Vendor: 123 BLUE -TARP FINANCIAL INC 4061064237 Parts Check Total: Vendor: 134 CARQUEST AUTO PARTS 6974 - 220439 Filters & Oil 6974 - 220928 Lube 6974 - 221315 Filters 6974 - 221522 Electrical for new Trailer 6974 - 221731 Electrical for new Trailer Check Total: Vendor: 136 CENTERPOINT ENERGY 02282014 20405 Knighsbridge Rd - 01/20 -02/18 02282014 28125 Boulder Bridge - 01/20 -02/18 02282014 24200 Smithtown Rd - 01/20 -02/18 02282014 5745 Ctry Club & 25200 Hwy 7- 01/20 -02/18 City, of Shorewood Amount Payment Date Acct Number Fund Dept Check Sequence: 1 72.00 03/24/2014 101 -19- 4321 -0000 General Mun Bldg 72.00 Check Sequence: 2 236.00 03/24/2014 101 -32- 4433 -0000 General Pub Works 236.00 Check Sequence: 3 434.93 03/24/2014 201 -00- 4246 -0000 SSC 434.93 Check Sequence: 4 42.96 03/24/2014 101 -32- 4245 -0000 General Pub Works 42.96 Check Sequence: 5 238.66 03/24/2014 101 -32- 4221 -0000 General Pub Works 51.13 03/24/2014 101 -32- 4221 -0000 General Pub Works 23.16 03/24/2014 101 -32- 4221 -0000 General Pub Works 52.48 03/24/2014 403 -00- 4640 -0000 Equip Repl 27.83 03/24/2014 403 -00- 4640 -0000 Equip Repl 393.26 Check Sequence: 6 164.58 03/24/2014 601 -00- 4394 -0000 Water 417.39 03/24/2014 601 -00- 4396 -0000 Water 1,757.11 03/24/2014 101 -32- 4380 -0000 General Pub Works 520.15 03/24/2014 101 -52- 4380 -0000 General Park Maint Accounts Payable Computer Check Proof List by Vendor User: mnguyen City, of Printed: 03/20/2014 - 12.32PM Shorewood Batch: 00004.03.2014 - COUNCIL- 03242014 Invoice No Description Amount Payment Date Acct Number Fund Dept 02282014 5755 Country Club Rd - 01/20 -02/18 455.83 03/24/2014 101 -19- 4380 -0000 General Mun Bldg Check Total: 3,315.06 Vendor: 137 CENTURY LINK Check Sequence: 7 612E451785 -MA14 612 -E45- 1785 -Bldr Brdg -Mar Svc 315.39 03/24/2014 601 -00- 4396 -0000 Water 612E458019 -MA14 612 -E45- 8019 -SE Areas -Mar svc 236.43 03/24/2014 601 -00- 4398 -0000 Water Check Total: 551.82 Vendor: 150 CLASSIC CLEANING COMPANY Check Sequence: 8 20466 City Hall - Mar svc 495.00 03/24/2014 101 -19- 4400 -0000 General Mun Bldg 20467 Public Works -Mar svc 295.00 03/24/2014 101 -32- 4400 -0000 General Pub Works Check Total: 790.00 Vendor: 159 CULLIGAN BOTTLED WATER Check Sequence: 9 101X26211600 SSCC -Salt - Feb 72.60 03/24/2014 201 -00- 4245 -0000 SSC Feb -2014 Drinking Water - Feb 68.27 03/24/2014 101 -19- 4245 -0000 General Mun Bldg Check Total: 140.87 Vendor: 167 ECM PUBLISHERS INC Check Sequence: 10 80239 Ord. No. - 509 58.52 03/24/2014 101 -13- 4351 -0000 General Admin 80240 Ord. No. - 508 85.12 03/24/2014 101 -13- 4351 -0000 General Admin 80241 Ord. No. - 510 47.88 03/24/2014 101 -13- 4351 -0000 General Admin 80520 Ord. No. - 509 38.55 03/24/2014 101 -13- 4351 -0000 General Admin 80521 Ord. No. - 508 61.68 03/24/2014 101 -13- 4351 -0000 General Admin 80522 Ord. No. - 510 30.84 03/24/2014 101 -13- 4351 -0000 General Admin Check Total: 322.59 Vendor: 171 ELECTRICAL INSTALLATION & MAINT. CO Check Sequence: I I 0012728 -IN Relamp- Hockey Rink 161.80 03/24/2014 101 -52- 4221 -0000 General Park Maint Check Total: 161.80 Vendor: 183 PATRICIA FASCHING Check Sequence: 12 02142014 -Mile Mile to Post Office- Chanhassen 5.60 03/24/2014 101 -13- 4331 -0000 General Admin Check Total: 5.60 Vendor: 185 FEDEX KINKO'S Check Sequence: 13 077000005197 19720 Sweetwater Curve -Copy 19.31 03/24/2014 101 -24- 4351 -0000 General Insp Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 03/20/2014 - 12.32PM Batch: 00004.03.2014 - COUNCIL- 03242014 Invoice No Description Check Total: Vendor: 186 FERGUSON WATERWORKS No.2516 0071200 Water Meters Check Total: Vendor: 188 FLEETPRIDE TRUCK & TRAILER PARTS 59177986 Brake & Chain Dump Truck Check Total: Vendor: 189 FORCE AMERICA DISTRIBUTING, LLC 01422826 Electrical Trailer -Meter Cable Check Total: Vendor: 192 G & K SERVICES Feb -2014 P.W. -Feb Feb -2014 C.H. -Feb Feb -2014 SSCC -Feb Feb -2014 Credit - Charlie Davis Check Total: Vendor: 200 GOPHER STATE ONE CALL 96449 Feb Svc 96449 Feb Svc 96449 Feb Svc Check Total: Vendor: 202 GRAINGER INC 9380865585 Plug -In Check Total: Vendor: 215 HENN CO INFO TECHNOLOGY DEPT 140238082 800 Mhz Radio - Feb Check Total: Vendor: 436 MARK HODGES 03102014 Video Tape Service - 03/10 City, of Shorewood Amount Payment Date Acct Number Fund Dept 19.31 Check Sequence: 14 736.37 03/24/2014 601 -00- 4265 -0000 Water 736.37 Check Sequence: 15 63.39 03/24/2014 101 -32- 4221 -0000 General Pub Works 63.39 Check Sequence: 16 54.56 03/24/2014 403 -00- 4640 -0000 Equip Repl 54.56 Check Sequence: 17 704.32 03/24/2014 101 -32- 4400 -0000 General Pub Works 86.05 03/24/2014 101 -19- 4400 -0000 General Mun Bldg 46.36 03/24/2014 201 -00- 4400 -0000 -74.34 03/24/2014 101 -32- 4400 -0000 General Pub Works 762.39 Check Sequence: 18 20.88 03/24/2014 601 -00- 4400 -0000 Water 20.88 03/24/2014 611 -00- 4400 -0000 Sewer 20.89 03/24/2014 631 -00- 4400 -0000 Storm Wtr 62.65 Check Sequence: 19 32.00 03/24/2014 101 -32- 4223 -0000 General Pub Works 32.00 Check Sequence: 20 79.50 03/24/2014 101 -32- 4321 -0000 General Pub Works 79.50 Check Sequence: 21 60.00 03/24/2014 101 -11- 4400 -0000 General Council Accounts Payable Computer Check Proof List by Vendor User: mnguyen City, of Printed: 03/20/2014 - 12.32PM Shorewood Batch: 00004.03.2014 - COUNCIL- 03242014 Invoice No Description Amount Payment Date Acct Number Fund Dept Check Total: 60.00 Vendor: 234 JOHN DEERE LANDSCAPES Check Sequence: 22 67264446 Ice Melt 481.67 03/24/2014 101 -33- 4245 -0000 General Ice & Snow Check Total: 481.67 Vendor: 240 KENNETH N POTTS PA Check Sequence: 23 Pierzina2000Jee Forfeiture - Such - Pierzina -2000 Jeep 548.25 03/24/2014 101 -16- 4304 -0000 General Prof Svcs Check Total: 548.25 Vendor: 245 PAMELA KOLTES Check Sequence: 24 03 /17 /14 -Zumba Shared Zumba Fitness Session end 02/24/14 291.00 03/24/2014 201 -00- 4246 -0000 SSC Check Total: 291.00 Vendor: 251 LAKE MINNETONKA CONSERVATION DISTRI Check Sequence: 25 1st Qtr -2014 Levy Payment - 1st Qtr 8,280.50 03/24/2014 101 -11- 4433 -0000 General Council Check Total: 8,280.50 Vendor: 259 CLARE T LINK Check Sequence: 26 2014 -06 Park Commission Meeting - 03/11/14 220.00 03/24/2014 101 -52- 4400 -0000 General Park Maint Check Total: 220.00 Vendor: 449 LYLE SIGNS, INC. Check Sequence: 27 1179771 CIP Sign Replace 2,886.00 03/24/2014 404 -00- 4680 -0000 Street Recon Check Total: 2,886.00 Vendor: 448 AMANDA MATTKE Check Sequence: 28 54078- 020314 5960 Galpin Lake -Salt & Sand Cancel Refund -Not L 30.00 03/24/2014 101 -00- 3670 -0000 General Check Total: 30.00 Vendor: 283 METRO SALES INC Check Sequence: 29 589427 Yearly Ricoh Copier- 03/08/13- 03/05/14 Svc 195.39 03/24/2014 101 -19- 4221 -0000 General Mun Bldg Check Total: 195.39 Vendor: 279 METROPOLITAN COUNCIL Check Sequence: 30 0001031468 Waste Water Svc - April 45,684.54 03/24/2014 611 -00- 4385 -0000 Sewer Accounts Payable Computer Check Proof List by Vendor User: mnguyen City, of Printed: 03/20/2014 - 12.32PM Shorewood Batch: 00004.03.2014 - COUNCIL- 03242014 Invoice No Description Amount Payment Date Acct Number Fund Dept Check Total: 45,684.54 Vendor: 286 MIDWEST MAILING SYSTEMS INC Check Sequence: 31 Apr- 2014 - Postag Newsletter Postages -April 500.00 03/24/2014 101 -13- 4208 -0000 General Admin Check Total: 500.00 Vendor: 305 MNSPECT INC Check Sequence: 32 6256 Feb Back up Inspection Svc 175.00 03/24/2014 101 -24- 4400 -0000 General Insp Check Total: 175.00 Vendor: 322 OFFICE DEPOT Check Sequence: 33 696298842001 Canon Image Formula 448.95 03/24/2014 101 -32- 4200 -0000 General Pub Works Check Total: 448.95 Vendor: 325 ON SITE SANITATION INC Check Sequence: 34 A- 530330 Badger Park - 03/01 -03/28 50.00 03/24/2014 101 -52- 4410 -0000 General Park Maint A- 530331 Cathcart Park - 03/01 -03/28 50.00 03/24/2014 101 -52- 4410 -0000 General Park Maint A- 530332 Freeman Park - 03/01 -03/28 150.00 03/24/2014 101 -52- 4410 -0000 General Park Maint A- 530333 Silverwood Park - 03/01 -03/28 50.00 03/24/2014 101 -52- 4410 -0000 General Park Maint A- 530334 South Shore Skate - 03/01 -03/28 50.00 03/24/2014 101 -52- 4410 -0000 General Park Maint A- 530335 Christmas Lk Boat Access- 03/01 -03/28 220.00 03/24/2014 101 -52- 4410 -0000 General Park Maint Check Total: 570.00 Vendor: 333 PITNEY BOWES GLOBAL FIN SVCS Check Sequence: 35 5440954 -MR 14 Quarterly Meter Lease Postage - 1 st qtr 243.94 03/24/2014 101 -19- 4410 -0000 General Mun Bldg Check Total: 243.94 Vendor: 346 SAFETY SIGNS Check Sequence: 36 14200070 Road Closure Signs -Water Break -4895 Regents Wal 141.60 03/24/2014 601 -00- 4400 -0000 Water Check Total: 141.60 Vendor: 447 SHAKOPEE TOWING, INC. Check Sequence: 37 170888 Retrieve Plow Truck 165.00 03/24/2014 101 -32- 4400 -0000 General Pub Works Check Total: 165.00 Vendor: 354 SHOREWOOD TRUE VALUE Check Sequence: 38 118596 Gloves 20.99 03/24/2014 101 -32- 4245 -0000 General Pub Works Accounts Payable Computer Check Proof List by Vendor User: mnguyen City, of Printed: 03/20/2014 - 12.32PM Shorewood Batch: 00004.03.2014 - COUNCIL- 03242014 Invoice No Description Amount Payment Date Acct Number Fund Dept 118598 Hole Saw 18.99 03/24/2014 101 -32- 4240 -0000 General Pub Works 118631 Gloves 40.98 03/24/2014 101 -32- 4245 -0000 General Pub Works 118645 Hardware 77.36 03/24/2014 101 -32- 4245 -0000 General Pub Works 118649 Swer Tools 20.98 03/24/2014 611 -00- 4240 -0000 Sewer 118689 Numbers for Equipments 24.98 03/24/2014 101 -32- 4245 -0000 General Pub Works 272519 Bolts 23.99 03/24/2014 101 -32- 4245 -0000 General Pub Works 625027 Mariatic Acid 17.98 03/24/2014 601 -00- 4245 -0000 Water Check Total: 246.25 Vendor: 357 SIGN SOURCE, INC. Check Sequence: 39 40568 Svc Call Sign 135.00 03/24/2014 201 -00- 4400 -0000 SSC Check Total: 135.00 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPT. Check Sequence: 40 Feb - 2014 -HCPF Henn Cty Processing Fee - Feb Svc 105.66 03/24/2014 101 -21- 4400 -0000 General Police Check Total: 105.66 Vendor: 446 STATE OF MINNESOTA DEPARTMENT OF PUI Check Sequence: 41 M -67354 Shorewood Amesbury 100.00 03/24/2014 601 -00- 4437 -0000 Water M -67355 Shorewood Badger 100.00 03/24/2014 601 -00- 4437 -0000 Water M -67356 Shorewood Boulder Bridge 100.00 03/24/2014 601 -00- 4437 -0000 Water M -67358 Shorewood SE Area 100.00 03/24/2014 601 -00- 4437 -0000 Water Check Total: 400.00 Vendor: 385 TRUGREEN PROCESSING CENTER Check Sequence: 42 15578841 Treat P.W. Trees 36.00 03/24/2014 101 -32- 4400 -0000 General Pub Works Check Total: 36.00 Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 43 4550 Monthly Bacteria Svc 100.00 03/24/2014 601 -00- 4400 -0000 Water Check Total: 100.00 Vendor: 432 UNITED FARMERS COOPERATIVE Check Sequence: 44 20- 557694 Chain for Blower 40.46 03/24/2014 101 -32- 4221 -0000 General Pub Works Check Total: 40.46 Vendor: 421 VERIZON WIRELESS Check Sequence: 45 9721050766 Sewer & Water Lines - 02/02 -03/01 55.30 03/24/2014 601 -00- 4321 -0000 Water Accounts Payable Computer Check Proof List by Vendor User: mnguyen City, of Printed: 03/20/2014 - 12.32PM Shorewood Batch: 00004.03.2014 - COUNCIL- 03242014 Invoice No Description Amount Payment Date Acct Number Fund Dept 9721050766 Sewer & Water Lines - 02/02 -03/01 55.30 03/24/2014 611 -00- 4321 -0000 Sewer 9721050766 Sewer & Water Lines - 02/02 -03/01 55.30 03/24/2014 631 -00- 4321 -0000 Storm Wtr Check Total: 12.45 Total for Check Run: 74,175.27 Total of Number of Checks: 47 #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accepting Constructed Improvements and Authorizing Final Payment for the 2013 Pavement Marking Project, City Project 13 -09 Meeting Date: 3/24/2014 Prepared by: Paul Hornby Reviewed by: Attachments: Resolution, Final Payment Summary Background: The City awarded the 2013 Pavement Marking Project, City Project 13 -09, to AAA Striping Service Company, on September 9, 2013. The pavement marking project is part of the City annual maintenance program and is performed after street patching and sealcoat work is complete. AAA Striping Service Company has completed the scheduled work in general conformance with the Contract documents and has requested final payment. The City Engineer has determined that the project is substantially complete and final payment is appropriate. AAA Striping Service Company has submitted the required Minnesota Form IC -134 Withholdings Affidavit and the signed request for final payment. A Resolution Accepting Improvements and Authorizing Final Payment for the 2013 Pavement Marking Project, City Project 13 -09, is included for Council consideration of approval. Financial or Budget Considerations: The Project was awarded to AAA Striping Service Company for their low bid of $14,884.00. Project modifications included the addition of the City Hall /Badger Park /Southshore Center Parking lots to the project. The final approved contract amount is $16,267.72, and the final project amount completed is $12,397.39. The amount remaining for payment with Payment Request No. 3 /Final is $619.87. Recommendation / Action Requested: Staff recommends approval of the Resolution Accepting the Improvements and Authorizing Final Payment to AAA Striping Service in the amount of $619.87 for the 2013 Pavement Marking Project, City Project 13 -09. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Pay Voucher Owner: City of Shorewood Cate: 2/28/2014 5755 Country Club Road Shorewood, MN 55331 -8926 For Period: 11/112013 to 2128/2014 Request No.: 3 & FINAL Contractor: AAA Striping Service Co. 12220 43rd Street NE St. Michael, MN 55376 Pay Voucher SHOR - 2013 Pavement Marking Project Client Contract No.: Project No.: 01459 -80 Client Project No.: Project Summary 1 Original Contract Amount $14,884.00 2 Contract Changes - Addition $1,383.72 3 Contract Changes - Deduction $0.00 4 Revised Contract Amount $16,267.72 5 Value Completed to Date $12,397.39 6 Material on Hand $0.00 7 Amount Earned $12,397.39 8 Less Retainage $0.00 9 Subtotal $12,397.39 10 Less Amount Paid Previously $11,777,52 11 Liquidated Damages $0.00 12 AMOUNT DUE THIS PAY VOUCHER NO. 3 & FINAL $619.87 I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER. Recommended for Approval by: WS13 & Associates, Inc. Approved by C tor: c A ripin Co. Specified Contract Completion Date: 10111/2013 Comment: Construction Observer: Appr�y�r City of Shorewood Date: CITY OF SHOREWOOD RESOLUTION NO. 14 - A RESOLUTION ACCEPTING IMPROVEMENTS FOR 2013 PAVEMENT MARKING PROJECT AND AUTHORIZING FINAL PAYMENT CITY PROJECT NO. 13 -09 WHEREAS, on September 9, 2013, the City of Shorewood entered into a contract with AAA Striping Service Company for City Project 13 -09, the 2013 Pavement Marking Project; and, WHEREAS, the Contractor has substantially completed the project work and has requested City acceptance of the project and final payment for the work performed; and, WHEREAS, the City Engineer has made final inspection of the project and recommends acceptance and final payment be made by the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: The City hereby accepts the work completed pursuant to said contract and authorizes final payment to the Contractor, and all warranties shall commence as of the date of this resolution. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of March, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor #3C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Proposal for Professional Services — Record Plans for the County Road 19 Sidewalk Extension Project, City Project 12 -01. Meeting Date: 3/24/2014 Prepared by: Paul Hornby Reviewed by: Attachments: Consultant Proposal (HTPO), Resolution Background: The City accepted the improvements and authorized final payment to Barber Construction Company, Inc. for the County Road 19 Sidewalk Extension Project, City Project 12 -01, on March 10, 2014. The City received a Grant for the improvements through the Construction Cooperative Agreement Program with Hennepin County. Staff is preparing to request payment through Hennepin County based upon the grant award. One item required as part of the reimbursement is to provide the County with record plans of the completed construction. Since HTPO was the consultant that prepared the original project plan, it would be efficient and cost effective to have them complete the record plans. Their proposed hourly fee not to exceed $1,500, plus reimbursable expenses such as reproduction costs. A Resolution Accepting the HTPO's proposal to prepare record plans for the County Road 19 Sidewalk Extension Project, City Project 12 -01, is included for Council consideration of approval. Recommendation / Action Requested: Staff recommends approval of the Resolution Accepting the Proposal for Professional Service from HTPO, in the amount not to exceed $1,500 for preparation of record plans for the County Road 19 Sidewalk Extension Project, City Project 12 -01. Staff will be coordinating record plans and requesting payment from Hennepin County in accordance with the Cooperative Agreement for this project. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 14 - A RESOLUTION ACCEPTING PROPOSAL FOR PROFESSIONAL SERVICES FOR RECORD PLAN PREPARATION COUNTY ROAD 19 SIDEWALK EXTENSION PROJECT CITY PROJECT NO. 12 -01 WHEREAS, on March 22, 2013, the City of Shorewood entered into a Construction Cooperative Agreement with Hennepin County for construction of City Project 12 -01, County Road 19 Sidewalk Extension Project; and, WHEREAS, the Construction Cooperative Agreement requires submittal of record plans of the improvement project as a requirement for reimbursement of grant funds awarded to the City by the County; and, WHEREAS, the City consultant HTPO prepared plans and specifications for the project and has submitted a proposal for professional services to prepare record plans for the hourly rate, not to exceed fee of $1,500 plus reimbursable expenses. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: The City hereby accepts the proposal for professional services from HTPO for the preparation of record plans for the hourly rate, not to exceed fee of $1,500 plus reimbursable expenses and authorizes the Mayor and City Clerk to execute the contract with HTPO. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of March, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor Enguineerin u� inq L,andscape Architecture February 28, 2014 Mr. Paul Horriby City Eingineer City of Shorewood 5755 Country Oula Road Shorewood, MN 553.31 RE- Quotaton for GR19 Sidewalk Record Plans City Project No. 12-01. Dear Mr, Horntiy' Thank YOU for the opportUnity,to provide the City of Shorewood with a quote for the above reference project. We propose to provide professional survey seirwces as f6lows: $1500.00 Preparation of Record Plan for the constructed sidewallk and culverts, in ClUdes field work and amendment of the construction plan to show the as-built iocatioin of the sidewalk, and location and inverts of the installed culverts. We will clehver to the City the Record Plan in both Ihard copy (mylar) format, and electronic format consisting of pdf and CAD fiie, The Plan will be delivered within two (2) weeks from receiving a written notice to proceed from the City, We assume that we wiH bill) the Oty on an houdy basis per our standard 2014 rates, LIP to the maximurn amount indlcated, and following the same format as our previous design work for the project. Reimbursable expenses will be billed as a direct expense, and we expect this will be knifted to rnylar reproduction. Let me know if you have any questions or need any additionai information, Sincerely, 7510 Market Place Dr�ve Hams n Thorp Pelfinen,Olson, Inc. Eder'� P4rie, MN 55344 -0700 952-829 el" 952-829-7806 fax C harles J. Aowley, Pf , CPESC, LEER AP Laurie A. Johnso,K, PE www htpo corn Project Manager Principai Attachments* 2314 Fee Schedule Z � Engineering • Surveying ;1 Landscape Architecture HTPO Fee Schedule (Effective January 1, 2014) Position Hourly Rates Engineer I $ 86.00 Engineer II $ 106.00 Engineer III $ 125.00 Engineer IV $ 144.00 Engineer V $ 157.00 Surveyor I $ 86.00 Surveyor II $ 106.00 Surveyor III $ 125.00 Surveyor IV $ 144.00 Surveyor V $ 157.00 Landscape Architect I $ 86.00 Landscape Architect II $ 106.00 Landscape Architect III $ 125.00 Technician I $ 64.00 Technician II $ 81.00 Technician III $ 97.00 Technician IV $ 112.00 Technician V $ 125.00 Clerical $ 62.00 Clerical II $ 76.00 Reimbursable expenses billed directly to the client include: Reproduction costs Fees for services of outside consultants (geotechnical, traffic, wetland delineations, etc.) Fees paid for permits and approvals of jurisdictional authorities Costs for postage, parking, delivery, and courier service Documents purchased from others Living and travel expenses for travel out of southwest metro area k,\ ;\ City of Shorewood Council Meeting Item Title / Subject: Accepting the resignation of Park Commissioner Bob Edmondson Meeting Date: March 24, 2014 Prepared by: Jean Panchyshyn, City Clerk Policy Consideration: Accepting the resignation of Bob Edmondson from the Park Commission MEETING TYPE Regular Meeting Background: At the March 11 Park Commission meeting, Bob Edmondson announced his resignation from the Park Commission, effective March 11, 2014. An excerpt of the March 11 Park Commission meeting minutes is attached. Recommendation /Action Requested: A motion accepting the resignation of Bob Edmondson from the Park Commission, effective March 11, 2014. Next Steps and Timelines: Mr. Edmondson will be invited to the next council meeting for recognition of his service on the Park Commission. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 PARK COMMISSION MINUTES TUESDAY, MARCH 11, 2014 PAGE 5 OF 5 Brown stated Freeman Park would be a great selection for a movie, and a double feature could be shown with the City Council's approval. Mangold stated it would also depend on whether there is money in the budget for two movies. Hartmann suggested we look for a sponsor for the second movie. Mangold suggested tabling the second movie to the next year and show the movie at Freeman Park. Nielsen suggest one movie be chosen now to order and then determine in April if there will be a second movie. Mangold recommended Frozen. Sawtell concurred. 11. NEW BUSINESS None 12. STAFF AND LIAISON REPORTS /UPDATES Edmondson stated Mangold would be the Chair of the Park Summit meeting and would be liaison to the Parks Foundation. Edmondson tendered his resignation from the Park Commission effective immediately. 11. ADJOURN Edmondson moved, Sawtell seconded, to adjourn the Park Commission Meeting of March 11, 2014 at 8:56 p.m. Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder 3E MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Proposal for Professional Services, Elevated Tank Inspection Meeting Date: March 24, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Jean Panchyshyn, City Clerk Attachments Proposal by KLM and Associates, Inc. Policy Consideration: Should the City enter into a contract with KLM Engineering to perform interior and exterior tank inspection services for the West Water Tower? Background: The City of Shorewood owns and operates the water tower located at 26352 Smithtown Road (refer to Attachment 1) which happens to be located on the Minnewashta Elementary School property. This elevated storage tank was constructed in 1995 and is due for an inspection to determine if the tank needs a complete coating rehabilitation. As such, staff has solicited a proposal from KLM and Associates, Inc., to perform the inspection and reporting services. KLM specializes in tank inspection, maintenance and construction inspection services. As mentioned previously, the subject tank was constructed in 1995. This tank is 200 feet in height. During normal maintenance operations of the tower, public works staff has noted some distress in the coatings for the tank. Therefore, an inspection is recommended to determine the appropriate course of action. The following excerpts are taken from the KLM's proposal which indicates the inspection process and the deliverables. These are described as follows: "The report submitted after the inspection will break down in detail the interior and exterior coating and structural conditions. Color photographs substantiate the details of this report. The KLM report will also indicate any unsafe OSHA conditions observed. The report closes with an Engineer's Cost Estimate of the recommended structural and coating repairs or replacements, which is essential for adequate budgeting." The proposal goes on to say: "KLM will provide to the Owner two (2) copies of the inspection report, which will provide the following benefits: Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 1. Clearly stating the actual condition of the coatings and structural integrity. 2. Identify the amount of sediment, removing the sediment and estimate the next time it needs cleaning. 3. Provide a schedule for performing recommended maintenance work. 4. Provide an Engineer's Cost Estimate for all recommended repair work. 5. Color photographs substantiate details of the report. 6. Copies of the report justify maintenance recommendations to decision - makers. 7. The inspection report can be included in the specification document to provide accurate information on existing conditions for bidders. 8. Recommendation of future inspections. 9. KLM will also provide drawings in the report for future maintenance." The inspection of the interior is performed by filling to tank to the high water line, at the start of the inspection. A certified coating inspector and certified welding inspector will insert and inflate a sterilized raft into the interior of the tank. As the tank is slowly drained, the inspectors perform the inspection and document the condition of the interior of the tank. It is noteworthy that the tank is to be taken out of service while this inspection is performed. Staff is working on two methods of supplying adequate water supply, during the time the tank is out of service. The first method is by turning the wells on to run constantly and placing "blow off valves" on several hydrants that will relieve pressure at a specified pressure limits. The second alternative is to open the supply valves to the City of Victoria, and purchase supply from them. This is the preferred alternative. Staff has commenced discussion with representatives from the City of Victoria, to see if this option is available to the City of Shorewood. Since the first alternative is an option that can be put into place immediately, staff is recommending that the City proceed with approval of the inspection proposal. Financial or Budget Considerations: The proposal for the inspection services and documentation indicates a cost of $3,800 (refer to Attachment 2). While it is not anticipated, the proposal does indicate that if the inspection requires an additional day, an additional $1,200 would be incurred. While it is impossible to absolutely predict if there is anything that would cause this to require the additional day, this tank appears relatively routine in nature. In addition, staff has worked with KLM Engineering staff previously and knows their procedures to be carried out in a very professional and organized manner. Attachment 3 is the excerpt from the 2014 Capital Improvement Program (CIP). $450,000 has been programmed for inspection and rehabilitation, if required, for this structure. Therefore, adequate funds are present to fund the services outlined in this proposal. Options: 1. Accept the proposal provided by KLM Engineering, Inc. 2. Provide Staff with alternative direction. Recommendation /Action Requested: 1. Staff is recommending approval of Option 1 that accepts the proposal as presented. Connection to Vision / Mission: Keeping infrastructure in good condition promotes good service and helps in maintaining a stable financial outlook over the long haul. _ 792 26450 26420 2390 26360 26220 . - - - - 26330 � . 5555 2682 5: �26605 , NOBLE RR 26205 4 5575 �� 26795 26555 40 26 26505 .'26435 26405 26365 26335 - 26080 26060"" 5605. 26175 - 26500 26420 26370 26 26870 26875 I - 5625 26850 5630 5645 •.26970 26820 26825 26515 26425 5690 5665 z LU 56555615-. 26805 - 568 5 J _- MINNEWASHTA SCHOOL 5660 5705 5695 5995 - - 2639 -1 5715 5750 5755 25980 5710 5575 5570 5760 5735 5765 JP 5750 26750 - - - - 5755 577G z 5770 26100 5770 26710 5775 _ I i 26 1I 26780 26410 26300 26270 126065 26 1 26 26000 570 SMITHTOWN RD STrhIT' Ti.� +1'!uLA - ' 5825 x 2611 E. 29975 584526825 583 2p 5526675 26405 0 26 .� 5840 I 5845 f• ! - 5840 5365 262'7! WEST WATER TOWER 5870 5875 26550 26500 ' 266GC� 26450 5835 26-400 5890 26650....1 5f�,g4�18Ffr�S•f 5905 5915 26350 ATTACHMENT 1 SITE LOCATION MAP lam, . ... ... KTM L G NE Eg1/Y4_!AG January 30, 2014 By Email Only Mr. Larry Brown Director of Public Works City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 RE: Proposal for Inspection of the 500,000 Gallon Elevated Water Tower (Minnewashta Tower) Located in the City of Shorewood, MN. Dear Mr. Brown: KLM is pleased to submit this proposal to inspect the 500,000 gallon water storage reservoir in Shorewood, Minnesota. KLM proposes to perform a detailed inspection of the existing conditions of this elevated water tower in conformance with AWWA Manual M42 Appendix C Inspecting and Repairing Steel Water Tanks and Elevated Tanks for Water Storage. This type of inspection is not just a verbal report on existing conditions. The report submitted after the inspection will break down in detail the interior and exterior coating and structural conditions. Color photographs substantiate the details of this report. The KLM report will also indicate any unsafe OSHA conditions observed. The report closes with an Engineer's Cost Estimate of the recommended structural and coating repairs or replacements, which is essential for adequate budgeting. By choosing KLM Engineering, Inc. the City of Shorewood is investing in the knowledge and expertise of a consultant who can perform an accurate and unbiased inspection of your water tank. KLM's knowledge and experience in the field of water tower structural examination and coating evaluation can be confirmed by checking our enclosed references. Our inspection will clearly identify all of the maintenance requirements of the tower. This 5 -year anniversary inspection will establish a baseline of the current conditions of the tower. The report will define the next time the tower should be inspected and, if necessary, any maintenance. The experience of KLM's staff in water tower inspections has been enhanced by our training as National Association of Corrosion Engineers (NACE) Certified Coatings Inspectors and American Welding Society (AWS) Certified Welding Inspectors. This training, plus the years of experience in abrasive blasting (surface preparation) painting, rigging, welding, and inspecting has given this company a competitive edge for performing this type of work in a safe and professional manner. City of Shorewood, MN 2 The following excerpt from AWWA MANUAL OF WATER SUPPLY PRACTICES M42 Steel Water Storage Tanks defines organizations or individuals deemed properly qualified to perform the type of inspection proposed by KLM Engineering, Inc. AWWA Manual M42 Appendix C Inspecting and Repairing Steel Water Tanks and Elevated Tanks for Water Storage (formerly AWWA Standard D101) Section A -1: General. Sec. A -1.2 Inspection Services Under the terms of this recommended practice document, only organizations or individuals who are properly qualified to do such work shall provide inspection services. Those so qualified are: (1) An engineering organization whose principals are registered professional engineers, specializing in inspection services and having at least five year's experience in the inspection of steel structures. (2) Independent engineers, licensed in the state in which the structure is located, whose practice has included substantial or major attention to steel construction. (3) Inspection or safety agencies of the state in which the structure is located, if such agencies are empowered to render inspection services and, further, if such inspection services involve the employment of personnel experienced in steel construction and maintenance. In all of the above classes of qualified inspection agencies, the inspector(s) assigned to the work in the field shall have been properly trained by the organization so qualified and shall have no interest, other than that of a competent inspector, in the performance of any work under consideration at the time the inspection is made. The inspection and inspection reports will be performed in accordance with AWWA M 42 Inspecting and Repairing Steel Water Tanks, Standpipes, Reservoirs, and Elevated Tanks, for Water Storage and American Concrete Institute (ACI) 201.1R -95 Guide for Making a Condition Survey of Concrete in Service. City of Shorewood, MN Benefits KLM will provide to the Owner two (2) copies of the inspection report, which will provide the following benefits: 1. Clearly stating the actual condition of the coatings and structural integrity. 2. Identify the amount of sediment, removing the sediment and estimate the next time it needs cleaning. 3. Provide a schedule for performing recommended maintenance work. 4. Provide an Engineer's Cost Estimate for all recommended repair work. 5. Color photographs substantiate details of the report. 6. Copies of the report justify maintenance recommendations to decision - makers. 7. The inspection report can be included in the specification document to provide accurate information on existing conditions for bidders. 8. Recommendation of future inspections. 9. KLM will also provide drawings in the report for future maintenance. KLM Work Plan Floatdown Inspection The floatdown inspection is KLM's most frequently used and most comprehensive inspection. This method of inspection provides the inspector /engineer with more information than the other types of inspection. KLM will provide NACE Certified Coating Inspectors, with one or both of these individuals being an AWS welding inspector, whom are properly trained and qualified to perform this type of inspection. KLM proposes to perform our standard "float- down" of the tank. If the tank can be drained in a single day (8 hours), this will enable it to be inspected, cleaned, and disinfected in a one -day inspection. 3 In order to perform a complete float -down inspection, the Owner must have the water at or near the high water level (HWL) at the start of the inspection. KLM inspectors will insert and inflate a sterilized rubber raft into the tank interior. During the float inspection, the Owner will be responsible for opening and closing the valves to the tank. The inspectors will notify the Owner's personnel when to start draining the tank and at what rate. The inspector, while in the raft, will examine the interior structure and evaluate the existing coating integrity. KLM will inspect the roof, roof structure, all appurtenances such as vents, manways, and ladders, the tank shell, and the bowl. KLM will be responsible to provide a safety ladder and a lifeline in the roof manway, for the interior inspector, at all times. The inlet pipe or wet riser is excluded from the inspection, unless otherwise written into this agreement. The clean -out and disinfection will be performed in accordance to the proposal. Clean -out can be performed using a 3000 -psi pressure washer if necessary. KLM will pull the pressure washing hose and gun up through the wet riser and rinse out any sediment from the bowl. KLM will supply a sump pump and pressure relief valve for the Owner if needed for the clean -out of the wet riser. KLM will disinfect the tank in accordance with Method 1, 2, or 3 of AWWA C652 -11. KLM will require the assistance of the Owner to back -flush and disinfect the reservoir of the tank. KLM can supply the chlorine and do the clean -out from the bottom. City of Shorewood, MN 4 Exterior and Interior Inspection The exterior inspection is critical for evaluating the coating conditions to determine whether the coating is a candidate for over coating or complete reconditioning. KLM inspectors will also check for structural deficiencies and OSHA compliance. For each inspection, KLM will provide a NACE Certified Coatings Inspector that is properly trained and qualified to perform this type of inspection. The exterior will be inspected from all areas accessible without rigging unless otherwise written into this agreement. Coating conditions of both the interior and exterior will be examined using a number of different testing equipment. KLM's inspection will include using ultrasonic thickness readings UT, dry film thickness DFT, and standard ASTM tests. Interior and Exterior: • Roof structure (size and style) • Vents (size and style) • Roof manways (size and style) • Ventilation manways (size and style) • Overflow weir and pipe (size and style) • Support column (size and style) • Capacity level and head range • Inlet /outlet pipe • Mud ring • Drains • Floor condition (oil canning) • Cathodic protection • Pitting • Girders and sail plates • Ladders, cages, platforms, and handrails • Painters rigging • Reinforcement pads • Balcony or stiffening girder • Anchor bolts and cotter pins • Base pad condition including flexcel and grout • Screens on vents and overflows • Overflow air breaks, splash pads, and drainage • Safety devices • Lighting • Site dimensions • Safety considerations The exterior inspector's primary responsibilities are to be the safety -hole watch for the interior inspector and to inspect the exterior. City of Shorewood, MN Owner's Responsibilities 5 KLM will require the assistance of the Owner to back -flush and disinfect the reservoir of the tank. The Owner would need to provide a supply of water to perform this disinfection. A typical clean -out consists of washing down most of the heavy sediment while the water is draining. The Owner's personnel shall also be responsible for: • Manning the shut off valve at all times • Opening and closing the inlet /outlet pipe • Verifying that clean out and disinfection have been performed to Owner's satisfaction • Disposing of sediment and debris • Taking and testing water samples • Providing a ladder to reach the fixed ladder Providing copies of background information on tank, including maintenance records, construction drawings, previous inspection reports, and previous painting or reconditioning specifications. It is especially helpful if this information is collected prior to KLM's personnel beginning its inspection. Inspection Fees Floatdown Inspection The inspection will be performed in accordance to this proposal for a fee of $3,800.00. If for some reason beyond KLM's control, the inspection of the tank cannot be performed in one day and KLM must return for a second day to complete the inspection, the cost of a second day of inspection would be $1,200.00. Tanks that have excess sediment and require more than one hour of cleaning time may result in extra charges above and beyond the original contract amount. Fees are subject to change if proposed work exceeds 12 months from this bid proposal. If KLM were requested to take coating samples from the tanks to check for lead and chromium this would be an additional $500.00. Coating samples can be taken from the interior and exterior in conformance with requirements of the state of Minnesota Pollution Control Agency (MPCA) Requirements, State Rules Chapter 7025, Removal of Lead Paint from Steel Structures and per ASTM D3335. City of Shorewood, MN Time Frame This proposal is valid for sixty (60) days from January 30, 2014. If the City of Shorewood finds this proposal acceptable, please sign and return. When KLM receives the signed proposal, we will call the Owner to coordinate an inspection time. When the City of Shorewood receives the inspection report, KLM will bill the Owner according to this agreement. If you have any questions regarding this proposal, please call me at 651- 773 -5111 or fax this proposal back at 651- 773 -5222. This agreement, between the City of Shorewood and KLM Engineering, Inc. of Lake Elmo, Minnesota is accepted by: City of Shorewood, (Name) (Title) Minnesota (Date) It. / " 1a Ae,.— Marketing Manager KLM Engineering, Inc. (Name) (Title) Lake Elmo, Minnesota January 30, 2014 (Date) We look forward to working with you. Sincerely, KLM ENGINEERING, INC. Shawn A. Mulhern Marketing Manager CC: Marketing File\Proposal File Samba (shared) Proposal 2014 / MSTRINSP2014 /City of Shorewood, MN .0 Source 9 Priority 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Utility Vehicle - replace unit 77 077 4 26,000 26,000 Pick -ap - 4 x 4 150 Replace Un't 80 080 5 35,000 35,000 Water Main - Star Circle & Lane N -11 -02 Na 130,000 130,000 Water Main - Sunryvale Lane N -13 -02 n;a 100,000 100,000 W. Water Towe? - Rehab & Painting N- s -o3 3 450,000 450,000 601 - Water Fund Total 715,000 254,000 26,000 995,000 611 - Sanitary Sewer Fund Sewer,leaer- replace urit60 660 5 51,000 51,000 Dump Truck - ReplaceUni: 68 668 2 165,000 165,000 RadlollSP Communications - Lift ss -,o -0 1 10,000 10,000 Station Retrofit Lit Station 11 Rehab - 20465 ss -13 -o1 3 180,000 180,000 Radisson Rd, Lift Station 9 1 - 20995 ssas -o1 3 120,000 120,000 Minnetonka Blvd Lift Station 10 Rehab - 4773 ss -u -o1 3 80,000 80,000 Lakeway Terrace Lift Station 20 Rehab - 26550 Nob e ss -16-01 3 71 70,000 Road Lift Station 7 RehaS - 5600 ss -ls -oz 3 81 80,000 Woodside Road Lit. Station 18 Rehab - 4996 Shady ss -n -o1 3 10,000 10,000 Island Point Infiltration and Inflow Reduction ss -ss -os 1 70,000 70,000 70,000 70,000 70,000 70,000 70,000 70,000 70,000 70,000 700,000 611 - Sanitary Sewer Fund Total 545,000 150,000 271,000 80,000 70,000 70,000 70,000 70,000 70,000 70,000 1,466,000 631 - Stormwater Management Fund 4" pimp replace un't 50 650 5 45,000 45,000 Galpin Lake Rd Tail Stormwater sso03 1 226,700 226,700 Sm thtown Road Tra Stormwater ss006 1 234,500 234,500 Lake South Auto Drainage -WSB sT,M -12 -0s 3 24,000 24,000 i Valleywood Circle & Lane - Drainage sTV -12 -08 4 142,000 142,000 Shorewood Lane Ditch sTM -13 -0r 4 70,000 70,000 Sunnyvale Lane Drainage sTV -13 -02 4 192,000 192,000 Cluj Valley Drainage STV -14 -61 4 11 101,000 6120 Riviera Drainage - WSB Repot srM -14 -o4 3 19,000 19,000 Star Circle & Lane sTM 1 61 5 31,000 31,000 Grant Lorenz sTV-1 02 5 50,000 51 50,000 150,000 Thursday, January 09, 2014 CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, MARCH 11, 2014 MINUTES 1. CONVENE PARK COMMISSION MEETING Acting Chair Edmondson called the meeting to order at 7:02 p.m. A. Roll Call Present: Commissioners Edmondson, Hartmann, l Council Liaison Hotvet; Public Works D Nielsen; Finance Director DeJong, Absent: Dietz B. Review Agenda Mangold moved to approve the agenda as Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minul Commissioner Sawtell moved to approve the minut Mangold stated the money should be put into other Motion carried 4 -0. 3. MATTERS FROM There Nv ere none. 5. DISCUSS OUTDO : Switch of 7A _57_5_5 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. and Savaell; City oN -,n; City Planner 5. Sawtell seconded the motion. 4. the February 11, 2014 meeting as amended: s and not the path. Mangold seconded the motion. Interested members;of the area's hockey association Nyere present to discuss outdoor hockey rinks. Edmondson stated there'has been discussion for man -,T Nears about Badger Park and area rinks. He stated input is needed from people N-,-ho use the rinks. Mangold asked N-,-hat the current outdoor usage is and N-,-here he sees the trend going. Dou2 Howe, Minnetonka Youth Hockey, stated there are fifth kids in their program noNy, and it continues to increase even* Near. He noted thev lack ice to use. He noted as Nears have gone on, usage has moved indoors because of the unreliable Nveather. Practice is done outdoors. He stated others parks do not charge for use and Shorevyood does. He stated he Nyould like if there is a possible remedy for that. He stated there are also more options for the kids to skate in organized teams. Jennifer Johnson stated thev have contracts Nvith other cities for indoor ice usage. PARK COMMISSION MINUTES TUESDAY, MARCH 11, 2014 PAGE 2 OF 5 Nielsen stated the fee is $10 per player for every member per season. He stated it applies to all sports. Edmondson stated he is opposed to charging a fee. He asked if the leagues are also for girls' teams. HoNye stated there are girls' teams as yell, and they have become popular. Saw tell asked if there would be an issue if the rink is moved to Freeman Park. HoNye replied that isn't the issue. He stated thev also use Cathcart which is near Freeman. Mangold summarized how the group collects information on ice availability Johnson noted there are many pickup games at area rinks. Mangold asked what the interest might be for pond hockey setup. Edmondson asked Councilmember Hotvet for her input. - two times sharing a sheet of ice. She noted the Badger important to determine what to do next. Mangold stated there are obviously details to work out. He N-, Freeman with removable boards that could be easily maintained. totea it Nvas a aurncun mostly likely going to HoNye stated thev currently use a rink in Eden Prairie which is smaller also used. He stated smaller rinks are very popular, The popularity of outdoor competitions was discussed and whether outdoors. Hartmann asked if day. Nielsen discussed the idea of putting up a placed cross -wise on the ice is enough pr, blavers more chances to have contact with pick where to go. like to see that offered. open rink ition at first to have moved. It will be parking lot at one in St. Louis Park is game could be scheduled for stated lighting is needed as most of the coaches work during the ble rink at Freeman Park in the parking lot. He asked if the nets space. HoNye stated that is what is done nosy. He stated it gives Mangold stated he would like to work with their organization to publicize the possibility of the rink at Freeman. Edmondson suggested a tournament during the Arctic Fever Nyeekend. 4. APPOINT CHAIR/VICE CHAIR Edmondson opened the floor for a motion to nominate a candidate for Chair. Sawtell nominated Edmondson for Chair. Edmondson seconded the motion. Motion failed 2 -2. Hartmann nominated Mangold. Mangold seconded the motion. Edmondson stated he has been on the Commission for many years and was looking forward to being the Chair for the remainder of his term. Motion carried 3 -1. PARK COMMISSION MINUTES TUESDAY, MARCH 11, 2014 PAGE 3 OF 5 Sawtell nominated Edmondson for Vice Chair. Hartmann seconded the motion. Edmondson stated he would not accept the nomination. Mangold nominated Hartmann. Sawtell seconded the motion. Motion carried 4 -0. Edmondson stepped down from the Acting Chair duties and turned over the meeting to Chair Mangold. 6. CIP Nielsen stated the memo explains how an item becomes a CIP category or a maintenance item. DeJong discussed the two components that determine the categories. He stated if it is going to last longer than a Near, it is a capital item. He noted the smaller the time, the lower the limit for capital expenditures. He stated the intent is to limit the amount of administrative hassle. He stated they generally try to keep the CIP expenditures at a minimum of $5,000 and to avoid spikes in the operating budget.. Savaell stated he struggles with what the Park Commission's role is with regard to expenditures 'and fund balances. Brown agreed. He stated it is the Park Commission's role to'be the visionary — t6 determine what the parks can be. It is the City Council's job to find the money, Nielsen stated this Commission gets into more "nuts and bolts" than other Commissioners might. He stated the focus should be on the bigger picture. He believed Badger Park is more.of an issue for the City Council than it is the Park Commission. He explained how money identified in the CIP will always stay there vs. the budget where money "goes away" if it is not used the year budgeted. Mangold stated he has a money that is "left over" DeJong stated there are chat, Hotvet stated parks are very Nielsen stated the consul recalculated and brought 7. PUBLIC WORKS D Brown discussed can the fall, trash pickup, eting an itern, getting the lower quote, and what happens to the the challenges with the tightening of the budget over the years. the funds in the'budget and not just the park improvement fund. ie City _Council counts on the Park Commission's for Badger Park and better costs will be near ince activities which includes rink, maintenance, mov mg, drag infields, aerate in maintenance. Mangold asked if Public Works caught up despite their staffing issues. Brown believed they caught up toward the end of the season. He stated he would like the Park Commission to consider when to have their park tours. They often have the tours before Public Works can get out there and do the early maintenance. Mangold asked if there are final numbers for maintenance in 2013. DeJong stated they are the process of getting the final numbers ready for the audit and have used the majority- of the budget. He stated there was a little bit left over. PARK COMMISSION MINUTES TUESDAY, MARCH 11, 2014 PAGE 4 OF 5 Nielsen stated the Mayor has suggested there be an overall landscape maintenance manual for the City. This would address overall maintenance, how vacant lots are maintained, and how maintenance is determined on a project -by- project basis. He stated the fields look great for the most part; however, the football field needs work. The installation of an irrigation system has been identified. He stated the manual would also be good for residents to know Nvhat our plans are for maintenance. Mangold asked for Bro-vvn to identiA- lighting locations in the parks. Bro-vvn identified locations and ho-vv- effective the lighting is. He explained some lights are inadequate, others are too bright. He also explained how some lights are run by computer Nvhile others are run on timers. Commissioners and staff discussed lighting in the spring. Mangold stated auditing of the lights is needed as lights are going on earlier thawii necessary. Bro-vvn stated it is generally a check safe system. He stated security is also a concern. 8. POLICY ON PARK COMMISSION ATTENDANCE Nielsen stated the City Council made the decision to reduce the size of both the Park and Planning Commissioners from seven to five members. He stated thev also determined the Commissioners should address attendance and have them determine how many missed meetings N -ould be more reasonable. The current policy states half the meetings could be missed. He suggested he would look at what other cities have in the Nvay of attendance policies and bring back a recommendation. 9. RESCHEDULE PARK SUMMIT ME Nielsen stated the previous month's Park Summit discussed Nvhether it should be rescheduled. Mangold suggested it is held. April 15 was not held due to a lack of a quorum and usually been held the third Tuesday the month Mangold asked if maybe Nve are meeting,too much. Nielsen suggested the other attendees be polled. Saw-tell stated there may be more going on in'the spring. He suggested meetings every six months. Nielsen stated one agenda item N -vll be todscuss future meeting dates. 10. MOVIE'IN THE PARK` Mangold stated staff has provided possible movie choices for this year's Movie in the Park. Savaell suggested Frozen be selected. Mangold believed it is very popular. He suggested two movies be sho-vvn on different nights. Savaell agreed. Bro-vvn stated Freeman Park would be a great selection for a movie, and a double feature could be shoN -,n with the City Council's approval. Mangold stated it would also depend on Nvhether there is money in the budget for two movies. Hartmann suggested we look for a sponsor for the second movie. PARK COMMISSION MINUTES TUESDAY, MARCH 11, 2014 PAGE 5 OF 5 Mangold suggested tabling the second movie to the next year and show the movie at Freeman Park. Nielsen suggest one movie be chosen now to order and then determine in April if there Neill be a second movie. Mangold recommended Frozen. Sawtell concurred. 11. NEW BUSINESS None 12. STAFF AND LIAISON REPORTS /UPDATES A. City Council B. Staff Nielsen updated the Commission on recent City Council activity, 'including. hiring a consultant to determine what alternate eneroA- sources exist for cities (solar eneroA- in the parks), and Hotvet discussed a recent scenic b«-,-ay designation meeting update. Nielsen updated the Commission on the deer numbers and the numberremoved. He stated the numbers are lower than the threshold set for a management number. There Neill be discussions of reducing or suspending the program for a year. Nielsen stated the Christmas Lake Association has Nvot The City Neill apply for grant money to convey to the A Edmondson stated Mangold A-, ould be the Chair of the Foundation. Edmondson tendered his resignation from 11. ADJOURN at 8:56 p.m. Motion carried RESPECTFULLY SUBMI Clare T. Link Recorder pith the City to provide zebra mussel inspections. ation to work on 'having the program. Summit meeting and would be liaison to the Parks !ark Commission effective immediately. adjourn the Park Commission Meeting of March 11, 2014 #QA MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Receive Feasibility Report and Calling for Hearing on Improvement Sunnyvale Lane Improvements, City Project 14 -01 Meeting Date: March 24, 2014 Prepared by: Paul Hornby Reviewed by: Attachments: Feasibility Report prepared by WSB, March 24, 2014 Resolution 14- Background: At the regularly scheduled meeting of the City Council on March 10, 2014, the City Council passed a resolution authorizing the preparation of a Feasibility Report for the Sunnyvale Lane Improvements as part of the City's 2014 Street Capital Improvement Program. The purpose of the Feasibility Report is to identify the proposed improvements, provide reasonable estimate of project costs, and identify assessments to benefiting properties. The Report also advises in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible. The Sunnyvale Lane Improvements include street, drainage and utility improvements generally consisting of reconstruction of the street meeting City design standards with concrete curb and gutter, storm sewer, extension of watermain, hydrants and services to each parcel in the improvement area, and minor sanitary sewer improvements related to reduction in inflow and infiltration into the system. Sunnyvale Lane has 8 parcels abutting the improvement corridor, 4 parcels on each side of the roadway. Two parcels abutting Eureka Road are connected to the City water system from services in Eureka Road. The remaining 6 parcels would benefit by the extension of the watermain in Sunnyvale Lane and would be assessed for this portion of the improvement project. The existing rights of way are 50 feet in width and temporary construction easements or access may be necessary to construct the improvements as proposed. Temporary construction easements and right of access agreements allow the City to grade boulevards to match front yard areas and to provide transition to driveways in the improvement area. The improvements described in the Feasibility Report are necessary, cost effective, and feasible and will result in benefit to the properties proposed to be assessed. The Feasibility Report is included in the City Council documents for your detailed review. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Financial or Budget Considerations: The total estimate of probable project costs is in the amount of $585,119 with the street and drainage improvements proposed for funding by the City and watermain extension as an assessable improvement, with the following financial considerations: Street Improvements Total - $585,119 Street Improvement Fund $357,639 Storm Water Fund $102,328 Sanitary Sewer Fund $ 21,862 Watermain Improvements Total - $103,290 100% Assessment to 6 benefitting properties Estimate of Assessment amount - $17,215 per parcel Options: The Feasibility Report identifies the extension of watermain with this project as an optional improvement for Council consideration after receiving public comment. Recommendation / Action Requested: Staff recommends the City Council pass Resolution 14- , Receiving the Feasibility Report and Calling for Hearing on Improvements for the proposed Sunnyvale Lane Improvements, City Project 14 -01. Next Steps and Timelines: The Improvement hearing is proposed to be held on May 12, 2014, at the regularly scheduled meeting of the City Council. CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING FOR PUBLIC HEARING ON PROPOSED IMPROVEMENTS SUNNYVALE LANE IMPROVEMENTS CITY PROJECT 14 -01 WHEREAS, the City Council authorized preparation of a Feasibility Report for the Sunnyvale Lane Improvements, City Project 14 -01 by Resolution 14 -015; and WHEREAS, WSB & Associates, Inc. prepared the Feasibility Report which was received by the City Council on March 24, 2014; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. The Council will consider the improvement of Sunnyvale Lane, City Project 14 -01, in accordance with the report and assessment of abutting property for a portion of the improvement project, for the extension of watermain and appurtenances, pursuant to Minnesota Chapter 429 a the estimated total cost of the improvement of $585,119; and 2. Calls for the Public Hearing for these improvements on May 12, 2014, in the City hall Council Chambers at 7:00 p.m. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of March, 2014. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk City of Shorewood 5755 Country Club Road • Shorewood, MN 55331 Al FEASIBILITY Report March 24, 2014 Sunnyvale Lane Improvement Project City of Shorewood Hennepin County, Minnesota City Project No. 14 -01 WSB Project No. 1459 -85 ■ 701 Xenia Avenue South, Suite 300 �ISB Minneapolis, MN 55416 Tel: (763) 541 -4800 • Fax: (763) 541 -1700 q wsheng.com FEASIBILITY REPORT SUNNYVALE LANE IMPROVEMENTS CITY PROJECT 14 -01 CITY OF SHOREWOOD, MINNESOTA MARCH 24, 2014 Prepared By: WSB & Associates, Inc. 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 763 -541 -4800 763 - 541 -1700 (Fax) Feasibility Report Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 ■ WSB 8c Associales. Inc- engineering • planning • environmental • construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 - 541 -4800 Fax: 763 - 541 -1700 March 24, 2014 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Feasibility Report Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 Dear Honorable Mayor and City Council: Transmitted herewith for your review is a feasibility report which addresses improvements and costs associated with the Sunnyvale Lane roadway drainage and utility improvements. We are available at your convenience to discuss this report. Please do not hesitate to contact me at 651- 286 -8453 if you have any questions regarding this proposed project. Sincerely, WSB & Associates, Inc. Paul Hornby, PE Senior Project Manager /City Engineer Enclosure St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com CERTIFICATION I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Jim Stremel, PE Date: March 24, 2014 Lic. No. 45782 Prepared By: Michelle Maciej, EIT Date: March 24, 2014 Quality Control Review Completed By: aul Hornby, PE Date: March 24, 2014 Lic. No. 23359 Feasibility Report Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 TABLE OF CONTENTS TITLE SHEET LETTER OF TRANSMITTAL CERTIFICATION SHEET TABLE OF CONTENTS 1. EXECUTIVE SUMMARY 1 2. STREET AND UTILITY IMPROVEMENT PROJECT ..................... ............................... 2 2.1 Introduction .................................................................................... ............................... 2 2. 1.1 Authorization ..................................................................... ............................... 2 2.1.2 Scope ................................................................................. ............................... 2 2.1.3 Data Available .................................................................... ..............................2 2.1.4 Project Background ........................................................... ............................... 2 2.2 Existing Conditions ........................................................................ ............................... 3 2.2.1 Roadway ............................................................................. ..............................3 2.2.2 Sanitary Sewer .................................................................... ..............................3 2.2.3 Drainage ............................................................................ ............................... 3 2.2.4 Watermain ......................................................................... ............................... 4 2.2.5 Private Utilities .................................................................. ............................... 4 2.3 Proposed Improvements ................................................................. ............................... 4 2.3.1 Roadway ............................................................................. ..............................4 2.3.2 Sanitary Sewer .................................................................... ..............................4 2.3.3 Drainage ............................................................................ ............................... 4 2.3.4 Watermain ......................................................................... ............................... 5 2.3.5 Street Sign Replacement .................................................... ............................... 5 2.3.6 Mailbox Replacement ........................................................ ............................... 5 2.3.7 Easements ........................................................................... ..............................5 2.3.8 Permits /Approvals ............................................................. ............................... 5 2.3.9 Detour Routes /Project Phasing .......................................... ............................... 5 2.3.10 Public Involvement ............................................................ ............................... 6 3. FINANCING .............................................................................................. ..............................7 3.1 Opinion of Cost .............................................................................. ............................... 7 3.2 Funding .......................................................................................... ............................... 7 3.3 Preliminary Assessment Roll ......................................................... ............................... 8 4. PROJECT SCHEDULE ........................................................................... ..............................9 5. FEASIBILITY, NECESSITY, AND COST EFFECTIVENESS ......... .............................10 6. FEASIBILITY AND RECOMMENDATION ....................................... .............................11 Feasibility Report Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 Appendix A Figure 1: Location Map Figure 2: Typical Section Figure 3: Proposed Improvements Appendix B Opinion of Probable Cost Appendix C Assessment Map ID Preliminary Assessment Roll Feasibility Report Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 1. EXECUTIVE SUMMARY The Sunnyvale Lane Improvement Project includes the reconstruction of the roadway to meet City design standards, improve the storm drainage system with the addition of storm sewer, sanitary sewer rehabilitation for spot repairs and inflow and infiltration, and extension of watermain and services. The proposed street improvements to Sunnyvale Lane are between Meadowview Lane and Eureka Road (North). A map showing the project location can be found on Figure I in Appendix A. The proposed improvements include reconstructing the existing roadway to a width of 26.33 -feet (back -to -back of curb) with concrete curb and gutter. Sanitary sewer improvements include the installation of chimney seals to reduce the existing inflow and infiltration issues and spot repairs if necessary. Drainage improvements include storm drain and sewer that will be designed to meet City design standards and to meet the requirements of the Minnehaha Creek Watershed District. The proposed watermain improvements include extension of the City watermain and services to properties that currently do not have access to the City distribution system. The proposed improvement project cost is estimated to be $585,119, which includes a 10% contingency and 25% indirect costs. Funding for the project will be provided through the City's Street Reconstruction Fund, Storm Water Fund, Sanitary Sewer Fund, and assessments to benefiting properties for the extension of watermain. The proposed project schedule proposes construction beginning in August 2014 with substantial completion in October 2014. Final completion including the final course of bituminous pavement is June 2015. This project is feasible, necessary, and cost - effective from an engineering standpoint and should be constructed as proposed herein. The economic feasibility of this project will need to be determined by the City Council. Feasibility Report Page 1 Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 2. STREET AND UTILITY IMPROVEMENT PROJECT 2.1 Introduction 2.1.1 Authorization The Shorewood City Council authorized the preparation of an engineering feasibility report for the Sunnyvale Lane Improvement project on Monday, January 13, 2014 and passed a Resolution of authorization on Monday, March 10, 2014. The project has been designated as City Project 14 -01. 2.1.2 Scope The proposed project consists of the reconstruction of Sunnyvale Lane between Eureka Road and Meadowview Lane and the improvement of the roadway to an urban section with concrete curb and gutter, drainage improvements consisting of storm sewer, sanitary sewer inflow and infiltration improvements, sanitary sewer condition evaluation, and extension of watermain. The project area is shown in Figure 1 of Appendix A. 2.1.3 Data Available Information and materials used in the preparation of this report include the following: • City of Shorewood Pavement Management Plan • City of Shorewood Record Plans • City of Shorewood Base and Topography Maps • Private Utility Maps • Field Observations of the Area • Field Topography Survey Completed in November, 2013 • Geotechnical Evaluation Report prepared by American Engineering Testing dated February 2014 • City of Shorewood Assessment Policy 2.1.4 Project Background The City of Shorewood has a pavement management plan that provides a schedule for the various roadway improvements that are necessary to maintain the City streets in an effective and efficient manner. City streets are evaluated and the pavement management plan schedule revised according to the pavement condition ratings annually. Sunnyvale Lane is identified for reconstruction in 2014 with a poor roadway condition rating of 3, on a condition scale from 1 to 10. The project has been budgeted in the City's 2014 Capital Improvement Plan. Feasibility Report Page 2 Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 In addition to the roadway condition rating, the following items need to be addressed with the project: • The sanitary sewer has inflow and infiltration issues at the casting and adjustment rings. Additional evaluation will review manhole and pipe conditions as the project progresses. • The roadway exhibits drainage issues due to roadway deformation and inadequate drainage systems (ditches or storm sewer). • Watermain is not available to serve residents in Sunnyvale Lane. 2.2 Existing Conditions 2.2.1 Roadway The pavement in Sunnyvale Lane is an aged surface, constructed in 1970 with the sanitary sewer construction. The pavement is showing signs of deterioration and experiencing differing severities of alligator cracking, edge cracking, transverse cracking, and longitudinal cracking. Sunnyvale Lane is a sub - urban/rural street section (without curb) and varies in width from 22 to 24 feet. The street surface consists of a bituminous pavement with varying thickness from 3.75 to 5 inches, aggregate base thickness from 8 to 9 inches, and sandy lean clay subgrade soils. Driveways consist of concrete, bituminous, and gravel, of varying widths for the 8 parcels with access to the roadway. The project corridor contains landscaping, trees, and other private improvements beyond the edge of the roadway and within the City right -of -way. 2.2.2 Sanitary Sewer The existing sanitary sewer system in the project area consists of 9- inch - diameter PVC installed in 1971. The existing sanitary sewer will be televised as part of the project design, and as with most of the roadway projects constructed in recent years, inflow and infiltration is likely at the casting, manhole joints and pipe inlets and outlet inverts. 2.2.3 Drainage Storm sewer is present at the west end of Sunnyvale Lane, constructed in 2010 with the Meadowview Lane improvements. The storm sewer is located at the Sunnyvale Lane intersection with Meadowview Lane and includes two catch basins in the curb and a yard drain in the southeast boulevard. The storm sewer drains to the north in Meadowview Lane discharging to a wetland north of Valleywood Lane. Due to the lack of ditches or curb on Sunnyvale Lane, localized ponding occurs adjacent to the street within the boulevards and yard areas. Feasibility Report Page 3 Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 224 Watermain There is no existing watermain in Sunnyvale Lane. Six of the eight parcels along Sunnyvale Lane have private wells for water supply. The two parcels on Sunnyvale Lane abutting Eureka Road are connected to the watermain previously constructed in Eureka Road. There is an existing 8 -inch watermain stubbed to Sunnyvale Lane from Eureka Road, intended for this future extension. 2.2.5 Private Utilities Private utilities within the project area include communications, gas, and electric facilities. A meeting will be held with the utility companies during the final design stage to coordinate utility conflicts and construction schedule. Private utility companies that have been identified with facilities in the general project area include: • CenturyLink (Telephone /Internet) • CenterPoint Energy (Gas) • Mediacom (Cable) • Xcel Energy (Electric) 2.3 Proposed Improvements 2.3.1 Roadway The roadway is proposed to be constructed with a similar section as Meadowview Lane with a width of 26.67 feet to the back of surmountable concrete curb and gutter and surfaced with 2- inches of bituminous wear course, 2- inches of bituminous base course on 8- inches of Class 5 aggregate base (100% crushed rock), 24- inches of select granular material, geotextile fabric over an acceptable, and compacted subgrade. Reconstruction of the existing street will minimize maintenance and provide an improved roadway meeting current standards. A typical roadway section and proposed improvement map are included in Figures 2 and 3 of Appendix A. 2.3.2 Sanitary Sewer The proposed sanitary sewer improvements include adjusting existing manhole castings to the new roadway surface with chimney seals to reduce inflow and infiltration of storm water into the manholes. Televising of the sewer is in progress to review manhole condition and pipe condition. Areas identified for reconditioning or spot repairs will be included in the final project design. 2.3.3 Drainage The proposed storm sewer improvements include an extension from the existing system at Meadowview Road up to about the midpoint of Sunnyvale Lane to collect and convey stormwater runoff. The proposed storm sewer improvements include the construction of Feasibility Report Page 4 Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 15- inch - diameter storm sewer pipe and two catch basins to provide capacity for a 10 -year design rainfall event. 2.3.4 Watermain The proposed watermain improvements include the extension of 8 -inch diameter watermain in Sunnyvale Lane from the existing stub at Eureka Road and ending at the intersection with Meadowview Lane. One inch diameter services will be extended to the right -of -way for each property, terminating with a curb stop. Property owners will be responsible for connection to the water system from the curb stop to their house. A hydrant with gate valve will be installed near the end of the watermain near Meadowview Lane. 2.3.5 Street Sign Replacement All existing street signs within the project will be replaced with new street signs that meet the Federal Highway Administration's (FHWA) requirements for retro- reflectivity. 2.3.6 Mailbox Replacement Mailboxes are proposed to be salvaged and relocated temporarily during construction, then reinstalled near the end of construction activities. Mailboxes will be reinstalled to meet the United States Postal Service (LISPS) requirements. 2.3.7 Easements It is anticipated that work will take place within the existing roadway right -of -way or within existing drainage and utility easements. Additional permanent right -of -way or easement acquisition is not expected to be needed to construct the project as proposed. Temporary construction access on private property may be required to accommodate driveway restoration. Written permission or waiver of trespass agreements will be secured from private property owners for these encroachments. 2.3.8 Permits /Approvals The anticipated permits and the respective regulatory agencies are listed below: Minnesota Pollution Control Agency (MPCA) (NPDES) ...Erosion/Stormwater Permit Minnehaha Creek Watershed District (MCWD) .... .............Erosion/Stormwater Permit Minnesota Department of Health (MDH) ............... ......................Watermain Extension 2.3.9 Detour Routes /Project Phasing This construction of the proposed improvements will require limited access during the work day when construction activities are in progress. However, the contractor will be required to provide access to properties to the maximum extent possible. City staff will work with the contractor to provide notice to residents for activities that may affect access. Feasibility Report Page 5 Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 Traffic control devices meeting the Minnesota Manual on Uniform Traffic Control Devices will be required for posting roadway closures. In order to accommodate the property owners along the excavated roads, temporary parking on the adjacent streets may be necessary during the periods of time when vehicle access is not possible, such as excavation within the roadway during daytime hours. The contractor will be responsible for providing access to all properties throughout the duration of the project. 2.3.10 Public Involvement A public informational open house meeting for the proposed project was conducted February 27, 2014. Preliminary information was presented to attendees regarding the proposed improvements, costs, funding, schedule, and impacts associated with the project and comment cards were made available. Feasibility Report Page 6 Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 3. FINANCING 3.1 Opinion of Cost A detailed opinion of probable cost is included in Appendix B of this report. The opinion of probable cost is based on projected construction costs for 2014 and includes a 10% contingency and 25% indirect costs. The indirect costs include engineering, legal, and administrative costs associated with the project. The probable project costs are summarized as follows: Improvement Estimated Cost Street Improvements $357,639 Sanitary Sewer Improvements $21,862 Storm Sewer Improvements $102,328 Watermain Extension $103,290 Total Estimated Project Cost $585,119 3.2 Funding Funding for the project will be provided through the City's Street Reconstruction Fund, Water Fund, Storm Water Fund, Sanitary Sewer Fund, and assessments to benefiting properties. The proposed funding is outlined as follows: Feasibility Report Page 7 Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 Storm Water Sanitary Street Fund Sewer Reconstruction Assessments Total Cost Fund Fund Street $357,639 $357,639 Improvements Sanitary Sewer $21,862 $21,862 Improvements Storm Drainage $102,328 $102,328 Improvements W atermain $103,290 $103,290 Extension Total $102,328 $21,862 $357,639 $103,290 $585,119 Feasibility Report Page 7 Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 3.3 Preliminary Assessment Roll Assessments will be levied to the benefiting properties as outlined in Minnesota Statute 429 and the City's Assessment Policy. A detailed preliminary Assessment Roll is included in Appendix C. Roadway, sanitary sewer, and storm sewer improvements are not assessed and are proposed to be paid with City funds. Extension of new watermain and water services where they currently do not exist are proposed to be 100% assessed to the property owner. A summary of the assessment rates for watermain extension and water services are: ■ Watermain extension and water services ...................$17,215 /unit Other costs not included with the assessment (property owner responsibility) include the installation of water service pipe from the new curb stop at the right -of -way line up to and including the connection to the house. These costs typically range between $4,000 and $6,000. The property owner is responsible for disconnecting their well and may be required to abandon their well if it is not going to be used. Feasibility Report Page 8 Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 4. PROJECT SCHEDULE The proposed project schedule for the 2014 Street and Utility Improvement Project— Sunnyvale Lane is as follows: Neighborhood Open House Held ............................. ............................... February 27, 2014 Accept Feasibility Report /Set Public Improvement Hearing ....................... March 24, 2014 Public Improvement Hearing/Order Project .................... ............................... May 12, 2014 Approve Plans and Specifications / Authorize Ad for Bid ............................. June 23, 2014 OpenBids .......................................................................... ............................... July 24, 2014 Award Construction Contract ................ ............................... ...........................July 28, 2014 Begin Construction ...................................................... ............................... August 11, 2014 Construction Substantially Complete . ............................... ........................October 18, 2014 Declare Costs /Set Assessment Hearing ............................... .......................November 2014 Assessment Hearing ................................ ............................... ......................November 2014 Certify Assessments to County ..................................... ............................... December 2014 Final Completion (Final Lift of Bituminous Wear Course) ............... Spring /Summer 2015 Schedule assumes all private utility and gas main relocation work is completed prior to start of construction. Feasibility Report Page 9 Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 5. FEASIBILITY, NECESSITY, AND COST EFFECTIVENESS The improvements proposed in this study are necessary for a number of reasons. The reconstruction of the streets provides the City with a cost - effective means of continuing the City's street improvement efforts and ensuring an adequate means of transportation for local residents. In addition to rehabilitating roadway pavements, the project will allow for the correction of existing drainage problems by increasing the cross - sectional crown and improving the conveyance of runoff with a concrete curb and gutter system. These improvements will provide a standard city street section and increase the street life -cycle resulting in lower annual maintenance costs. The water main extension improvements will allow the residents to connect their homes to the City's watermain. The sanitary sewer system repairs will benefit the City and taxpayers by reducing the amount of inflow and infiltration into the system and subsequent costs related to wastewater treatment. The proposed improvements constitute a project large enough to ensure a competitive bidding environment, economy of scale, and are deemed to be cost - effective. Based on the information contained within this report, the proposed improvements as described are necessary, cost - effective, and feasible from an engineering standpoint. Feasibility Report Page 10 Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 6. FEASIBILITY AND RECOMMENDATION The Sunnyvale Lane Improvement Project consists of roadway improvements, drainage improvements, minor sanitary sewer improvements, a watermain extension, and appurtenant work. The total cost of the project is estimated at $585,119. The project is feasible, necessary, and cost - effective from an engineering perspective. WSB & Associates, Inc. recommends construction of the proposed improvements as detailed in this report. The economic feasibility of this project will be determined by the City Council. Feasibility Report Page 11 Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 APPENDIX A Figure 1: Location Map Figure 2: Typical Sections Figure 3: Proposed Improvements Feasibility Report Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 ® Proposed Improvements N A ® Sunnyvale Lane Improvements WSB CITY OF SHOKE WOOU City of Shorewood, MN 1 inch = 70 feet & Associates, Inc. R/W 50.00' q I 13.33' 13.33' IMIN 2.00/( MAX 4:1 BACK OF CURB BACK OF CURB I 6" �� 6.. 4" TOPSOIL AND SOD SURMOUNTABLE "S" SEE INSET'A' CURB AND GUTTER GEOTEXTILE FABRIC (MnDOT 3733, TYPE 1) TO COVER THE TOP OF THE COARSE FILTER AGGREGATE NOTE: SUBGRADE TO BE TESTED AND APPROVED ACCORDING TO CITY STANDARDS 2" SPWEB240B BITUMINOUS WEARING COURSE (MnDOT 2360) 2357 BITUMINOUS TACK COAT 2" SPNWB230B BITUMINOUS NON - WEARING COURSE (MnDOT 2360) 8" CLASS 5 AGGREGATE BASE (100% CRUSHED ROCK) 24" SELECT GRANULAR MATERIAL (MnDOT 3149.28) GEOTEXTILE FABRIC (MnDOT 3733, TYPE V) INSET A 701 Xenia Avenue South, Suite 300 SUNNYVALE LANE - A Minneapolis, MN 55416 IMPROVEMENTS V` Tel: (763) 541-4800 • Fax: (763) 541-1700 TYPICAL ROAD SECTION & wsbeng.com SUNNYVALELANE SHOREWOOD, MINNESOTA WSB NO. 01459 -85 FIGURE W CITY OF 2 SHOREWOOD y � a � e. ' F II °a r Project Location Sunnyvale Lane Improvements City of Shorewood, M N N A A WSB 1 inch = 100 feet "u APPENDIX B Opinion of Probable Cost Feasibility Report Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 Opinion of Probable Cost WSB Project: Sunnyvale Lane Improvements Design By: MCM Project Location: City of Shorewood Checked By: JLS & PTH City Project No.: WSB Project No: 1459 -85 Date: 3/14/2014 Item No. MN /DOT Specification No. Description Unit Estimated Total Quantity Estimated Unit Price Estimated Total Cost A. STREET IMPROVEMENTS 1 2021.501 MOBILIZATION LUMP SUM 1 $19,300.00 $19,300.00 2 2101.502 CLEARING TREE 10 $400.00 $4,000.00 3 2101.507 GRUBBING TREE 10 $400.00 $4,000.00 4 2104.501 REMOVE CURB AND GUTTER LIN FT 90 $7.00 $630.00 5 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 1667 $5.00 $8,335.00 6 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 244 $7.00 $1,708.00 7 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 27 $10.00 $270.00 8 2104.509 REMOVE SIGN EACH 4 $50.00 $200.00 9 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 17 $5.00 $85.00 10 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 272 $5.00 $1,360.00 11 2104.509 REMOVE MAILBOX SUPPORT EACH 8 1 $100.00 $800.00 12 2104.601 SALVAGE & REINSTALL LANDSCAPE STRUCTURES EACH 1 $1,000.00 $1,000.00 13 2104.602 SALVAGE AND REINSTALL MAILBOX EACH 8 $150.00 $1,200.00 14 2105.501 COMMON EXCAVATION (EV) (P) CU YD 2060 $14.00 $28,840.00 15 2105.507 SUBGRADE EXCAVATION (EV) CU YD 206 $20.00 $4,120.00 16 2105.522 SELECT GRANULAR BORROW (CV) CU YD 1664 $20.00 $33,280.00 17 2105.525 TOPSOIL BORROW (LV) CU YD 50 $20.00 $1,000.00 18 2105.604 GEOTEXTILE FABRIC TYPE 1 SQ YD 2408 $5.00 $12,040.00 19 2112.501 SUBGRADE PREPARATION ROAD STA 625 $250.00 $1,562.50 20 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 20 $150.00 $3,000.00 21 2211.501 AGGREGATE BASE CLASS 5 (100% CRUSHED) TON 969 $24.00 $23,256.00 22 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 77 $3.50 $269.50 23 2360.501 TYPE SP 12.5 WEARING COURSE MIX (2,C) TON 216 $90.00 $19,440.00 24 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (2,C) TON 208 $90.00 $18,720.00 25 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B) (3.0" THICK) DWY SQ YD 347 $40.00 $13,880.00 26 2531.501 CONCRETE CURB & GUTTER (SURMOUNTABLE & DESIGN B618) LIN FT 1320 $15.00 $19,800.00 27 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 116 $60.00 $6,960.00 28 2540.602 MAIL BOX (TEMPORARY) EACH 8 $25.00 $200.00 29 2540.602 MAIL BOX SUPPORT EACH 8 $150.00 $1,200.00 30 2563.601 TRAFFIC CONTROL LUMP SUM 1 $3,000.00 $3,000.00 31 2564.531 SIGN PANELS TYPE C SQ FT 9 $30.00 $270.00 32 2564.602 SIGN PANELS TYPE D EACH 2 $250.00 $500.00 33 2571.501 CONIFEROUS TREE 8' HT B &B TREE 3 $400.00 $1,200.00 34 2571.502 DECIDUOUS TREE 2.5" CAL B &B TREE 3 $400.00 $1,200.00 35 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT 400 $4.00 $1,600.00 36 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 2 $1,200-001 $2,400.00 37 2573.602 EROSION CONTROL BLANKET CATEGORY 2 SQ YD 275 $3.00 $825.00 38 2573.603 1 BIOROLL LIN FT 300 $5-001 $1,500.00 39 2575.505 SODDING TYPE LAWN (INCL TOPSOIL & FERT) SQ YD 2450 $7.001 $17,150.00 Total - Street Improvements $260,101.00 K:\ 01459 - 850\ Quantity \Preliminary \Preliminary OPC_MCM 1 of 2 Opinion of Probable Cost WSB Project: Sunnyvale Lane Improvements Design By: MCM Project Location: City of Shorewood Checked By: JLS & PTH City Project No.: WSB Project No: 1459 -85 Date: 3/14/2014 Item No. MN /DOT Specification No. Description Unit Estimated Total Quantity Estimated Unit Price Estimated Total Cost B. SANITARY SEWER IMPROVEMENTS 40 2021.501 MOBILIZATION LUMP SUM 1 $1,200.00 $1,200.00 41 2503.602 CHIMNEY SEALS EACH 2 $400.00 $800.00 42 2503.602 SANITARY SEWER PIPE REPAIR EACH 2 $2,500.00 $5,000.00 43 2503.602 SEAL SANITARY MANHOLE JOINT EACH 2 $1,500.00 $3,000.00 44 2504.602 ADJUST FRAME & RING CASTING (SANITARY) EACH 2 $500.00 $1,000.00 45 2503.602 REPAIR MANHOLE INVERT EACH 1 2 1 $1,500.00 $3,000.00 46 2104.509 REMOVE CASTING EACH 2 1 $200.001 $400.00 47 2506.516 CASTING ASSEMBLY EACH 2 1 $750.001 $1,500.00 Total - Sanitary Sewer Improvements $15,900.00 D. STORM SEWER IMPROVEMENTS 48 2021.501 MOBILIZATION LUMP SUM 1 $5,600.00 $5,600.00 49 2104.501 REMOVE SEWER PIPE (STORM) LIN FT 22 $10.00 $220.00 50 2104.509 SALVAGE & REINSTALL CASTING EACH 2 $250.00 $500.00 51 2104.509 REMOVE DRAINAGE STRUCTURE EACH 2 $750.00 $1,500.00 52 2451.607 PIPE BEDDING MATERIAL CU YD 150 $20.00 $3,000.00 53 2502.541 4" PERF DRAIN TILE W /SOCK LIN FT 1250 $20.00 $25,000.00 54 2502.602 4" PE PIPE DRAIN CLEANOUT EACH 4 $750.00 $3,000.00 55 2503.541 15 RC PIPE SEWER DESIGN 3006 CL V LIN FT 366 $50.00 $18,300.00 56 2504.602 ADJUST FRAME & RING CASTING (STORM) EACH 1 $500.00 $500.00 57 2503.602 CONNECT TO EXISTING STORM SEWER EACH 1 $1,500.00 $1,500.00 58 2506.501 CONST DRAINAGE STRUCTURE DES 48 -4020 LIN FT 14 $500.00 $7,000.00 59 2506.501 CONST DRAINAGE STRUCTURE DES SPECIAL 1 EACH 1 $2,000.00 $2,000.00 60 2506.501 CONST DRAINAGE STRUCTURE DES G EACH 1 $1,500.00 $1,500.00 61 2506.516 CASTING ASSEMBLY EACH 5 $750.00 $3,750.00 62 2573.530 STORM DRAIN INLET PROTECTION EACH 7 $150.00 $1,050.00 Total - Storm Sewer Improvements $74,420.00 E. ALTERNATE - WATER MAIN IMPROVEMENTS 63 2021.501 MOBILIZATION LUMP SUM 1 $5,600.00 $5,600.00 64 2105.601 DEWATEWRING LUMP SUM 1 $5,000.00 $5,000.00 65 2451.607 PIPE BEDDING MATERIAL CU YD 118 $20.00 $2,360.00 66 2504.602 CONNECT TO EXISTING WATER MAIN EACH 1 $1,500.00 $1,500.00 67 2504.602 12" HYDRANT EXTENSION EACH 1 $2,000.00 $2,000.00 68 2504.602 1" CORPORATION STOP EACH 6 $400.00 $2,400.00 69 2504.602 1" CURB STOP AND BOX EACH 6 $300.00 $1,800.00 70 2504.603 1" TYPE K COPPER PIPE LIN FT 165 $40.00 $6,600.00 71 2504.602 HYDRANT EACH 1 $4,500.00 $4,500.00 72 2504.602 6" GATE VALVE AND BOX EACH 1 $3,000.00 $3,000.00 73 2504.602 8" GATE VALVE AND BOX EACH 1 $3,000.00 $3,000.00 74 2504.603 6" WATER MAIN - DUCT -IRON CL 52 LIN FT 20 $80.00 $1,600.00 75 2504.603 8" WATER MAIN - DUCT -IRON CL 52 LIN FT 570 $60.00 $34,200.00 76 2504.608 DUCTILE IRON FITTINGS POUND 104 $15.00 $1,560.00 Total -Water Main Improvements $75,120.00 CONSTRUCTION TOTAL $425,541.00 CONTINGENCY TOTAL (10 %) $42,554.10 INDIRECT COST TOTAL (25 %) $117,023.78 Grand Total - Street & Utility Improvement Project $585,118.88 K:\ 01459 - 850\ Quantity \Preliminary \Preliminary OPC_MCM 2 of 2 APPENDIX C Assessment Map ID Preliminary Assessment Roll Feasibility Report Sunnyvale Lane Improvements City of Shorewood Project No. 14 -01 WSB Project No. 1459 -85 Pre&minary Assessment Roll WSB Projech Sunnyvale Lane Improvement Project Date: L14/2o14 Project Location: Oty of Shorewood Revised: WSB Project No.: 1459 -85 Printed: MAP ID PIN FEE OWNER FEE OWNER ADDRESS CITY /STATE ZIP CODE PROPERTYADDRESS USE DESCRIPTION ASSESSABLE UNIT ASSESSMENT RATE PROPOSED TOTAL ASSESSMENT 1 3211723110010 E T & I ABE NKA 25780 SUNNYVALE LA SHOREWOOD,MN 55331 25780 SUNNYVALE LA RESIDENTIAL SINGLE FAMILY 1 $17,215.00 $17,2157 2 3211723110011 LAURIE M BEHRENDS 25720 SUNNYVALE LA SHOREWOOD,MN 55331 25720 SUNNYVALE LA RESIDENTIAL SINGLE FAMILY 1 $17,215.00 $17,215.00 3 3211723110012 DALEACARPENTER &WIFE 25680 SUNNYVALE LA SHOREWOOD,MN 55331 25680 SUNNYVALE LA RESIDENTIAL SINGLE FAMILY 1 $17,215.00 $17,215.00 4 3211723110013 MATTHEW E KELLER 25640 SUNNYVALE LA SHOREWOOD,MN 55331 25640 SUNNYVALE LA RESIDENTIAL SINGLE FAMILY 1 $0.00 $0.00 5 3211723110017 1 B & S LNELSON 25785 SUNNYVALE LA SHOREWOOD,MN 55331 25785 SUNNYVALE LA RESIDENTIAL SINGLE FAMILY 1 $17,215.00 $17,215.00 6 3211723110016 DIANE E WAKEFIELD 25725 SUNNYVALE LA SHORE WOOD,MN 55331 25725 SUNNYVALE L4 RESIDENTIALSINGLE FAMILY 1 $17,215.00 $17,215.00 7 3211723110015 TIMOTHY D CARLSON 25685 SUNNYVALE LA SHOREWOOD,LN 55331 25685 SUNNYVALE LA RESIDENTIALSINGLE FAMILY 1 $17,215.00 $17,215.00 8 3211723110014 KAREN ASCHMIDT 25645 SUNNYVALE LA SHOREWOOD,MN 55331 25645 SUNNYVALE LA RESIDENTIAL SINGLE FAMILY 1 1 $0.001 $0.00 Total Round Lake Boulevard StreM Reconstruction Project Assessment $103,290.00 "I,s -- 26&'c II °a _!p 1, Assessed Parcels Sunnyvale Lane Improvements City of Shorewood, MN 3P N A A WSB 1 inch = 200 feet k,\ ;\ �l City of Shorewood Council Meeting Item Title / Subject: Making an Appointment to the Park Commission Meeting Date: March 24, 2014 Prepared by: Jean Panchyshyn, City Clerk Attachments: Resolution Policy Consideration: Council may consider making an appointment to the Park Commission. 10A MEETING TYPE Regular Meeting Background: Earlier this evening, Council interviewed one candidate, Jeffrey Ische, for consideration of appointment to the Park Commission. The term of this appointment goes through February 28, 2015, which fills the seat recently vacated by Bob Edmondson. Options: 1) Appoint Jeffrey Ische for the term ending February 28, 2015; or 2) Do not make an appointment at this time. Recommendation /Action Requested: Should Council determine to make an appointment, it may adopt the attached Resolution appointing Mr. Jeffrey Ische to the Shorewood Park Commission for the term March 24, 2014 — February 28, 2015. Next Steps and Timelines: Mr. Ische will be notified of his appointment. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION MAKING PARK COMMISSION APPOINTMENTS WHEREAS, the City of Shorewood City Council has interviewed interested Shorewood residents for consideration of appointment to serve on the Park Commission; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Shorewood hereby makes the following appointment to the Park Commission effective March 24, 2014, with the term expiration as indicated: Park Commission: Member Term Expiring 1. Jeffrey Ische February 28, 2015 Said appointment is made to the five- member Park Commission which consists of the following additional members: Member Term Expiring 2. Justin Mangold February 28, 2015 3. Steve Dietz February 28, 2016 4. Lynda Gooch Hartmann February 28, 2016 5. John Sawtell February 28, 2016 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of March, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor MEMORANDUM Date: March 24, 2014 To: Mayor Zerby Council Members From: Bruce DeJong, Finance Director Re: February, 2014 General Fund Monthly Budget Report The 2014 General Fund is tracking about where we would expect. Revenues are a little under and expenditures are a little over 2013, but not by any amount that would raise concern at this point in the year. Salaries are a little over last year based on the timing of payrolls. I am pursuing the inclusion of prior year amounts into a pre- formatted report with Springbrook support staff Right now, the level of detail is significantly higher than council has seen before. Please let me know if you like seeing the additional detail or is a more summarized report would better fit your needs. GENERAL FUND EXPENDITURES • Snow and Ice — This is the only budget that significantly exceeds the prior year. The continuing amount of snow and shortage of salt that we are experiencing has led to higher expenditures than typical. Please contact me or Mr. Joynes if you have any questions. Attachment: February Budget Spreadsheet General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available Fund 101 General Fund Dept 101 -00 Non - Departmental RO 1 Taxes 101 -00- 3010 -0000 CURRENT AD VALOREM TAXES 4,858,585.00 0.00 0.00 4,858,585.00 0.00 4,858,585.00 100.00 101 -00- 3011 -0000 DELINQUENT AD VALOREM TAXES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3100 -0000 FISCAL DISPARITIES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3180 -0000 OTHER TAXES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3191 -0000 PENALTIES & INT. ON AD VALOREM 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3192 -0000 TAX FORFEIT SALE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 RO1 Sub Totals: 4,858,585.00 0.00 0.00 4,858,585.00 0.00 4,858,585.00 100.00 R02 Licenses & Permits 101 -00- 3211 -0000 LIQUOR LICENSES 8,820.00 0.00 0.00 8,820.00 0.00 8,820.00 100.00 101 -00- 3212 -0000 TOBACCO LICENSES 500.00 0.00 0.00 500.00 0.00 500.00 100.00 101 -00- 3216 -0000 TREE TRIMMING LICENSES 500.00 60.00 60.00 440.00 0.00 440.00 88.00 101 -00- 3217 -0000 RENTAL HOUSING LICENSES 1,000.00 60.00 60.00 940.00 0.00 940.00 94.00 101 -00- 3218 -0000 OTHER BUSINESS LICENSES &PEN 3,500.00 450.00 450.00 3,050.00 0.00 3,050.00 87.14 101 -00- 3221 -0000 BUILDING PERMITS 100,000.00 0.00 0.00 100,000.00 0.00 100,000.00 100.00 101 -00- 3222 -0000 PLAN CHECK FEES 15,000.00 0.00 0.00 15,000.00 0.00 15,000.00 100.00 101 -00- 3223 -0000 DOG LICENSES 3,300.00 928.05 928.05 2,371.95 0.00 2,371.95 71.88 101 -00- 3224 -0000 FARM ANIMAL PERMIT 100.00 50.00 50.00 50.00 0.00 50.00 50.00 101 -00- 3225 -0000 HORSE PERMITS 50.00 0.00 0.00 50.00 0.00 50.00 100.00 101 -00- 3226 -0000 OTHER NON - BUSINESS LICENSES A 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3230 -0000 DOMESTIC PARTNERSHIP REG 0.00 0.00 0.00 0.00 0.00 0.00 0.00 R02 Sub Totals: 132,770.00 1,548.05 1,548.05 131,221.95 0.00 131,221.95 98.83 R03 Grants 101 -00- 3313 -0000 FEDERAL GRANTS- COMMUNITY DE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3314 -0000 BULLETPROOF VEST GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3362 -0000 MISC GRANTS 22,500.00 0.00 0.00 22,500.00 0.00 22,500.00 100.00 R03 Sub Totals: 22,500.00 0.00 0.00 22,500.00 0.00 22,500.00 100.00 R04 Intergovernmental Revenues 101 -00- 3316 -0000 FEMA STORM DISASTER AID 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3341 -0000 LOCAL PERFORMANCE AID 1,000.00 0.00 0.00 1,000.00 0.00 1,000.00 100.00 101 -00- 3342 -0000 HACA 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3343 -0000 MKT VALUE CREDIT AID 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3344 -0000 PERA AID 4,751.00 0.00 0.00 4,751.00 0.00 4,751.00 100.00 101 -00- 3345 -0000 MUNICIPAL STATE AID FOR STREEZ 68,000.00 0.00 0.00 68,000.00 0.00 68,000.00 100.00 101 -00- 3346 -0000 STATE SNOW /STORM DISASTER AIE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3347 -0000 MNDOT COOPERATIVE AGREEMEN' 0.00 0.00 0.00 0.00 0.00 0.00 0.00 R04 Sub Totals: 73,751.00 0.00 0.00 73,751.00 0.00 73,751.00 100.00 R05 Charges for Services 101 -00- 3400 -0000 CHARGES FOR SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3410 -0000 RENTAL INCOME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3413 -0000 ZONING AND SUBDIVISION FEES 4,000.00 1,184.00 1,184.00 2,816.00 0.00 2,816.00 70.40 General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available 101 -00- 3414 -0000 PASS -THRU CHARGES 0.00 - 4,500.00 - 4,500.00 4,500.00 0.00 4,500.00 0.00 101 -00- 3415 -0000 SALE OF COPIES 500.00 7.50 7.50 492.50 0.00 492.50 98.50 101 -00- 3417 -0000 SPECIAL ASSESSMENT SEARCHES 200.00 0.00 0.00 200.00 0.00 200.00 100.00 101 -00- 3420 -0000 ELECTION FILING FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3470 -0000 PARK DEDICATION FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3471 -0000 PARK FEES & RENTALS 30,000.00 0.00 0.00 30,000.00 0.00 30,000.00 100.00 101 -00- 3472 -0000 TREE SALES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3473 -0000 PARK PROGRAM FEES 1,500.00 0.00 0.00 1,500.00 0.00 1,500.00 100.00 101 -00- 3474 -0000 ARCTIC FEVER DONATIONS 5,500.00 0.00 0.00 5,500.00 0.00 5,500.00 100.00 101 -00- 3475 -0000 ARCTIC FEVER TEA PARTY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3480 -0000 PROGRAM (CLASS) FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3510 -0000 FINES & FORFEITS 57,000.00 56.91 56.91 56,943.09 0.00 56,943.09 99.90 101 -00- 3511 -0000 Impound Fees 0.00 225.00 225.00 - 225.00 0.00 - 225.00 0.00 R05 Sub Totals: 98,700.00 - 3,026.59 - 3,026.59 101,726.59 0.00 101,726.59 103.07 R07 Special Assessments 101 -00- 3610 -0000 SPECIAL ASSESSMENT - CURRENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3611 -0000 SPECIAL ASSESSMENT- DELINQUEN' 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3614 -0000 SPECIAL ASSESSMENT - INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00 R07 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 R08 Investment Revenue 101 -00- 3620 -0000 INTEREST EARNINGS 35,000.00 0.00 0.00 35,000.00 0.00 35,000.00 100.00 101 -00- 3621 -0000 GAIN / (LOSS) ON INVESTMENTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 R08 Sub Totals: 35,000.00 0.00 0.00 35,000.00 0.00 35,000.00 100.00 R09 Misc Revenues 101 -00- 3623 -0000 CONTRIBUTIONS AND DONATIONS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3624 -0000 REFUNDS & REIMBURSEMENTS 32,500.00 0.00 0.00 32,500.00 0.00 32,500.00 100.00 101 -00- 3625 -0000 POP MACHINE REVENUE 400.00 0.00 0.00 400.00 0.00 400.00 100.00 101 -00- 3626 -0000 DRY HYDRANT CHARGES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3627 -0000 CELLULAR ANTENNA REVENUE 150,000.00 84,274.55 84,274.55 65,725.45 0.00 65,725.45 43.82 101 -00- 3630 -0000 LEASE REVENUE 0.00 394.00 394.00 - 394.00 0.00 - 394.00 0.00 101 -00- 3670 -0000 MISCELLANEOUS REVENUE 15,000.00 30.00 30.00 14,970.00 0.00 14,970.00 99.80 101 -00- 3790 -0000 CASH OVER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3910 -0000 SALES OF CAPITAL ASSETS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 R09 Sub Totals: 197,900.00 84,698.55 84,698.55 113,201.45 0.00 113,201.45 57.20 RIO Utility Charges 101 -00- 3710 -0000 UTILITY REVENUE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3711 -0000 WATER CONNECTION FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3712 -0000 UTILITY PERMIT FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3713 -0000 WATER METER SALES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3714 -0000 CELLULAR ANTENNA RENTAL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3725 -0000 LOCAL SAC CHARGES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3732 -0000 CITY CLEANUP CHARGES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -00- 3733 -0000 RECYCLING BIN SALES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 General Ledger Budget Status February, 2014 Account Number 101 -00- 3734 -0000 R11 101 -00- 3920 -0000 Dept 101 -10 E04 101 -10- 4400 -0000 Dept 101 -11 E01 101 -11- 4103 -0000 101 -11- 4121 -0000 101 -11- 4122 -0000 101 -11- 4151 -0000 E02 101 -11- 4245 -0000 E04 101 -11- 4302 -0000 101 -11- 4400 -0000 E05 101 -11- 4331 -0000 101 -11- 4351 -0000 101 -11- 4410 -0000 101 -11- 4433 -0000 101 -11- 4440 -0000 E09 101 -11- 4820 -0000 Description RECYCLING PROCEEDS - CONTRACT R10 Sub Totals: Other Financing Sources TRANSFERS IN RI I Sub Totals: Revenue Sub Totals: Dept 00 Sub Totals: General Government Professional Services CONTRACTUAL SERVICES E04 Sub Totals: Expense Sub Totals: Dept 10 Sub Totals: Council Personal Services PART -TIME PERA CONTRIB - CITY SHARE FICA CONTRIB - CITY SHARE WORKERS COMPENSATION E01 Sub Totals: Supplies GENERAL SUPPLIES E02 Sub Totals: Professional Services CONSULTING FEES CONTRACTUAL SERVICES E04 Sub Totals: Other Services and Charges TRAVEL, CONFERENCE & SCHOOL PRINTING AND PUBLISHING RENTALS DUES AND SUBSCRIPTIONS MISC SERVICES /CONTINGENCY E05 Sub Totals: Other Financing Use OPERATING TRANSFERS Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 25,000.00 0.00 0.00 25,000.00 0.00 25,000.00 100.00 25,000.00 0.00 0.00 25,000.00 0.00 25,000.00 100.00 5,444,206.00 83,220.01 83,220.01 5,360,985.99 0.00 5,360,985.99 98.47 - 5,444,206.00 - 83,220.01 - 83,220.01 - 5,360,985.99 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15,600.00 2,600.00 2,600.00 13,000.00 0.00 13,000.00 83.33 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,200.00 198.94 198.94 1,001.06 0.00 1,001.06 83.42 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16,800.00 2,798.94 2,798.94 14,001.06 0.00 14,001.06 83.34 1,200.00 0.00 0.00 1,200.00 0.00 1,200.00 100.00 1,200.00 0.00 0.00 1,200.00 0.00 1,200.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 45,000.00 0.00 0.00 45,000.00 0.00 45,000.00 100.00 45,000.00 0.00 0.00 45,000.00 0.00 45,000.00 100.00 4,500.00 1,223.34 1,223.34 3,276.66 0.00 3,276.66 72.81 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 47,865.00 0.00 0.00 47,865.00 0.00 47,865.00 100.00 43,000.00 0.00 0.00 43,000.00 0.00 43,000.00 100.00 95,365.00 1,223.34 1,223.34 94,141.66 0.00 94,141.66 98.72 85,756.00 0.00 0.00 85,756.00 0.00 85,756.00 100.00 General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available E09 Sub Totals: 85,756.00 0.00 0.00 85,756.00 0.00 85,756.00 100.00 Expense Sub Totals: 244,121.00 4,022.28 4,022.28 240,098.72 0.00 240,098.72 98.35 Dept 11 Sub Totals: 244,121.00 4,022.28 4,022.28 240,098.72 0.00 Dept 101 -13 Administraton E01 Personal Services 101 -13- 4101 -0000 FULL -TIME REGULAR 187,866.00 36,799.39 36,799.39 151,066.61 0.00 151,066.61 80.41 101 -13- 4102 -0000 OVERTIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -13- 4103 -0000 PART -TIME 12,520.00 1,341.57 1,341.57 11,178.43 0.00 11,178.43 89.28 101 -13- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -13- 4121 -0000 PERA CONTRIB - CITY SHARE 13,620.00 2,140.86 2,140.86 11,479.14 0.00 11,479.14 84.28 101 -13- 4122 -0000 FICA CONTRIB - CITY SHARE 15,330.00 2,287.68 2,287.68 13,042.32 0.00 13,042.32 85.08 101 -13- 4131 -0000 EMPLOYEE INSURANCE - CITY 20,987.00 0.00 0.00 20,987.00 0.00 20,987.00 100.00 101 -13- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -13- 4151 -0000 WORKERS COMPENSATION 0.00 97.43 97.43 -97.43 0.00 -97.43 0.00 E01 Sub Totals: 250,323.00 42,666.93 42,666.93 207,656.07 0.00 207,656.07 82.96 E02 Supplies 101 -13- 4200 -0000 OFFICE SUPPLIES 5,500.00 440.57 440.57 5,059.43 0.00 5,059.43 91.99 101 -13- 4208 -0000 POSTAGE 11,000.00 1,674.55 1,674.55 9,325.45 0.00 9,325.45 84.78 101 -13- 4221 -0000 MAINTENANCE OF EQUIPMENT 1,900.00 1,736.00 1,736.00 164.00 0.00 164.00 8.63 101 -13- 4245 -0000 GENERAL SUPPLIES 900.00 0.00 0.00 900.00 0.00 900.00 100.00 E02 Sub Totals: 19,300.00 3,851.12 3,851.12 15,448.88 0.00 15,448.88 80.05 E04 Professional Services 101 -13- 4400 -0000 CONTRACTUAL SERVICES 138,320.00 10,650.47 10,650.47 127,669.53 0.00 127,669.53 92.30 E04 Sub Totals: 138,320.00 10,650.47 10,650.47 127,669.53 0.00 127,669.53 92.30 E05 Other Services and Charges 101 -13- 4321 -0000 COMMUNICATIONS - VOICE /DATA 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -13- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 6,500.00 11.20 11.20 6,488.80 0.00 6,488.80 99.83 101 -13- 4351 -0000 PRINTING AND PUBLISHING 2,000.00 278.72 278.72 1,721.28 0.00 1,721.28 86.06 101 -13- 4433 -0000 DUES AND SUBSCRIPTIONS 470.00 330.00 330.00 140.00 0.00 140.00 29.79 101 -13- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 459.00 459.00 - 459.00 0.00 - 459.00 0.00 E05 Sub Totals: 8,970.00 1,078.92 1,078.92 7,891.08 0.00 7,891.08 87.97 Expense Sub Totals: 416,913.00 58,247.44 58,247.44 358,665.56 0.00 358,665.56 86.03 Dept 13 Sub Totals: 416,913.00 58,247.44 58,247.44 358,665.56 0.00 Dept 101 -15 Finance E01 Personal Services 101 -15- 4101 -0000 FULL -TIME REGULAR 107,669.00 20,320.14 20,320.14 87,348.86 0.00 87,348.86 81.13 101 -15- 4102 -0000 OVERTIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -15- 4103 -0000 PART -TIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available 101 -15- 4106 -0000 OTHER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -15- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -15- 4121 -0000 PERA CONTRIB - CITY SHARE 7,806.00 1,223.78 1,223.78 6,582.22 0.00 6,582.22 84.32 101 -15- 4122 -0000 FICA CONTRIB - CITY SHARE 8,237.00 1,243.64 1,243.64 6,993.36 0.00 6,993.36 84.90 101 -15- 4131 -0000 EMPLOYEE INSURANCE - CITY 11,046.00 0.00 0.00 11,046.00 0.00 11,046.00 100.00 101 -15- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -15- 4151 -0000 WORKERS COMPENSATION 0.00 61.32 61.32 -61.32 0.00 -61.32 0.00 E01 Sub Totals: 134,758.00 22,848.88 22,848.88 111,909.12 0.00 111,909.12 83.04 E02 Supplies 101 -15- 4200 -0000 OFFICE SUPPLIES 250.00 250.73 250.73 -0.73 0.00 -0.73 0.00 101 -15- 4221 -0000 MAINTENANCE OF EQUIPMENT 8,500.00 6,214.00 6,214.00 2,286.00 0.00 2,286.00 26.89 101 -15- 4245 -0000 GENERAL SUPPLIES 300.00 0.00 0.00 300.00 0.00 300.00 100.00 E02 Sub Totals: 9,050.00 6,464.73 6,464.73 2,585.27 0.00 2,585.27 28.57 E04 Professional Services 101 -15- 4301 -0000 AUDITING & ACCOUNTING 3,600.00 0.00 0.00 3,600.00 0.00 3,600.00 100.00 101 -15- 4400 -0000 CONTRACTUAL SERVICES 1,000.00 0.00 0.00 1,000.00 0.00 1,000.00 100.00 E04 Sub Totals: 4,600.00 0.00 0.00 4,600.00 0.00 4,600.00 100.00 E05 Other Services and Charges 101 -15- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 4,000.00 535.84 535.84 3,464.16 0.00 3,464.16 86.60 101 -15- 4351 -0000 PRINTING AND PUBLISHING 900.00 0.00 0.00 900.00 0.00 900.00 100.00 101 -15- 4360 -0000 INSURANCE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -15- 4433 -0000 DUES AND SUBSCRIPTIONS 500.00 0.00 0.00 500.00 0.00 500.00 100.00 101 -15- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -15- 4450 -0000 BANK SERVICE CHARGES 6,000.00 0.00 0.00 6,000.00 0.00 6,000.00 100.00 E05 Sub Totals: 11,400.00 535.84 535.84 10,864.16 0.00 10,864.16 95.30 Expense Sub Totals: 159,808.00 29,849.45 29,849.45 129,958.55 0.00 129,958.55 81.32 Dept 15 Sub Totals: 159,808.00 29,849.45 29,849.45 129,958.55 0.00 Dept 101 -16 Professional Services E02 Supplies 101 -16- 4200 -0000 OFFICE SUPPLIES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E02 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E04 Professional Services 101 -16- 4301 -0000 AUDITING & ACCOUNTING 26,660.00 0.00 0.00 26,660.00 0.00 26,660.00 100.00 101 -16- 4303 -0000 ENGINEERING FEES 44,400.00 0.00 0.00 44,400.00 0.00 44,400.00 100.00 101 -16- 4304 -0000 LEGAL FEES 34,000.00 2,500.00 2,500.00 31,500.00 0.00 31,500.00 92.65 101 -16- 4400 -0000 CONTRACTUAL SERVICES 106,000.00 53,000.00 53,000.00 53,000.00 0.00 53,000.00 50.00 E04 Sub Totals: 211,060.00 55,500.00 55,500.00 155,560.00 0.00 155,560.00 73.70 E05 Other Services and Charges 101 -16- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available E05 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Expense Sub Totals: 211,060.00 55,500.00 55,500.00 155,560.00 0.00 155,560.00 73.70 Dept 16 Sub Totals: 211,060.00 55,500.00 55,500.00 155,560.00 0.00 Dept 101 -18 Planning R02 Licenses & Permits 101 -18- 3413 -0000 ZONING & SUBDIVISION FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 R02 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Revenue Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E01 Personal Services 101 -18- 4101 -0000 FULL -TIME REGULAR 135,193.00 26,960.51 26,960.51 108,232.49 0.00 108,232.49 80.06 101 -18- 4102 -0000 OVERTIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -18- 4103 -0000 PART -TIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -18- 4106 -0000 OTHER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -18- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -18- 4121 -0000 PERA CONTRIB - CITY SHARE 9,802.00 1,624.92 1,624.92 8,177.08 0.00 8,177.08 83.42 101 -18- 4122 -0000 FICA CONTRIB - CITY SHARE 10,342.00 1,623.75 1,623.75 8,718.25 0.00 8,718.25 84.30 101 -18- 4131 -0000 EMPLOYEE INSURANCE - CITY 17, 820.00 0.00 0.00 17, 820.00 0.00 17, 820.00 100.00 101 -18- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -18- 4151 -0000 WORKERS COMPENSATION 0.00 89.11 89.11 -89.11 0.00 -89.11 0.00 E01 Sub Totals: 173,157.00 30,298.29 30,298.29 142,858.71 0.00 142,858.71 82.50 E02 Supplies 101 -18- 4200 -0000 OFFICE SUPPLIES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -18- 4221 -0000 MAINTENANCE OF EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -18- 4245 -0000 GENERAL SUPPLIES 250.00 0.00 0.00 250.00 0.00 250.00 100.00 E02 Sub Totals: 250.00 0.00 0.00 250.00 0.00 250.00 100.00 E04 Professional Services 101 -18- 4304 -0000 LEGAL FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -18- 4400 -0000 CONTRACTUAL SERVICES 4,500.00 0.00 0.00 4,500.00 0.00 4,500.00 100.00 E04 Sub Totals: 4,500.00 0.00 0.00 4,500.00 0.00 4,500.00 100.00 E05 Other Services and Charges 101 -18- 4321 -0000 COMMUNICATIONS - VOICE /DATA 1,000.00 179.44 179.44 820.56 0.00 820.56 82.06 101 -18- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 4,200.00 168.00 168.00 4,032.00 0.00 4,032.00 96.00 101 -18- 4351 -0000 PRINTING AND PUBLISHING 1,000.00 69.55 69.55 930.45 0.00 930.45 93.05 101 -18- 4433 -0000 DUES AND SUBSCRIPTIONS 1,200.00 684.98 684.98 515.02 0.00 515.02 42.92 101 -18- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E05 Sub Totals: 7,400.00 1,101.97 1,101.97 6,298.03 0.00 6,298.03 85.11 E09 Other Financing Use 101 -18- 4820 -0000 OPERATING TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available E09 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Expense Sub Totals: 185,307.00 31,400.26 31,400.26 153,906.74 0.00 153,906.74 83.06 Dept 18 Sub Totals: 185,307.00 31,400.26 31,400.26 153,906.74 0.00 Dept 101 -19 Municipal Buildings E02 Supplies 101 -19- 4221 -0000 MAINTENANCE OF EQUIPMENT 11,400.00 6,173.56 6,173.56 5,226.44 0.00 5,226.44 45.85 101 -19- 4223 -0000 MAINTENANCE OF BUILDINGS 8,000.00 0.00 0.00 8,000.00 0.00 8,000.00 100.00 101 -19- 4245 -0000 GENERAL SUPPLIES 2,000.00 396.68 396.68 1,603.32 0.00 1,603.32 80.17 E02 Sub Totals: 21,400.00 6,570.24 6,570.24 14,829.76 0.00 14,829.76 69.30 E03 Oil and Utility Charges 101 -19- 4380 -0000 UTILITY SERVICES 11,000.00 442.68 442.68 10,557.32 0.00 10,557.32 95.98 E03 Sub Totals: 11,000.00 442.68 442.68 10,557.32 0.00 10,557.32 95.98 E04 Professional Services 101 -19- 4302 -0000 CONSULTING FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -19- 4304 -0000 LEGAL FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -19- 4400 -0000 CONTRACTUAL SERVICES 9,800.00 1,084.97 1,084.97 8,715.03 0.00 8,715.03 88.93 E04 Sub Totals: 9,800.00 1,084.97 1,084.97 8,715.03 0.00 8,715.03 88.93 E05 Other Services and Charges 101 -19- 4321 -0000 COMMUNICATIONS - VOICE /DATA 34,000.00 2,761.50 2,761.50 31,238.50 0.00 31,238.50 91.88 101 -19- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -19- 4360 -0000 INSURANCE 110,000.00 65,358.00 65,358.00 44,642.00 0.00 44,642.00 40.58 101 -19- 4361 -0000 INSURANCE DEDUCTIBLE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -19- 4410 -0000 RENTALS 1,000.00 0.00 0.00 1,000.00 0.00 1,000.00 100.00 101 -19- 4433 -0000 DUES AND SUBSCRIPTIONS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -19- 4437 -0000 TAXES /LICENSES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -19- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E05 Sub Totals: 145,000.00 68,119.50 68,119.50 76,880.50 0.00 76,880.50 53.02 E08 Debt Service 101 -19- 4701 -0000 BOND PRINCIPAL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -19- 4711 -0000 BOND INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E08 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E09 Other Financing Use 101 -19- 4820 -0000 OPERATING TRANSFERS 103,950.00 0.00 0.00 103,950.00 0.00 103,950.00 100.00 E09 Sub Totals: 103,950.00 0.00 0.00 103,950.00 0.00 103,950.00 100.00 Expense Sub Totals: 291,150.00 76,217.39 76,217.39 214,932.61 0.00 214,932.61 73.82 Dept 19 Sub Totals: 291,150.00 76,217.39 76,217.39 214,932.61 0.00 General Ledger Budget Status February, 2014 Account Number Dept 101 -20 E04 101 -20- 4400 -0000 Dept 101 -21 R03 101 -21- 3314 -0000 E02 101 -21- 4221 -0000 101 -21- 4245 -0000 E03 101 -21- 4212 -0000 101-21-4380-0000 E04 101 -21- 4304 -0000 101 -21- 4400 -0000 E05 101 -21- 4440 -0000 E07 101 -21- 4620 -0000 E08 101 -21- 4720 -0000 Description Public Safety Professional Services CONTRACTUAL SERVICES E04 Sub Totals: Expense Sub Totals Dept 20 Sub Totals: Police Protection Grants BULLET -PROOF VEST GRANT R03 Sub Totals Revenue Sub Totals: Supplies MAINTENANCE OF EQUIPMENT GENERAL SUPPLIES E02 Sub Totals: Oil and Utility Charges MOTOR FUELS & LUBRICANTS UTILITY SERVICES E03 Sub Totals: Professional Services LEGAL FEES CONTRACTUAL SERVICES E04 Sub Totals: Other Services and Charges MISC SERVICES /CONTINGENCY E05 Sub Totals: Capital Outlay BUILDINGS & STRUCTURES E07 Sub Totals: Debt Service FISCAL AGENT FEES E08 Sub Totals: Expense Sub Totals Dept 21 Sub Totals: Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,042,556.00 174,175.06 174,175.06 868,380.94 0.00 868,380.94 83.29 1,042,556.00 174,175.06 174,175.06 868,380.94 0.00 868,380.94 83.29 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 229,763.00 57,441.00 57,441.00 172,322.00 0.00 172,322.00 75.00 229,763.00 57,441.00 57,441.00 172,322.00 0.00 172,322.00 75.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,274,819.00 231,616.06 231,616.06 1,043,202.94 0.00 1,043,202.94 81.83 1,274,819.00 231,616.06 231,616.06 1,043,202.94 0.00 General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available Dept 101 -22 Fire Protection E04 Professional Services 101 -22- 4400 -0000 CONTRACTUAL SERVICES 344,940.00 87,197.15 87,197.15 257,742.85 0.00 257,742.85 74.72 E04 Sub Totals: 344,940.00 87,197.15 87,197.15 257,742.85 0.00 257,742.85 74.72 E05 Other Services and Charges 101 -22- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E05 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E07 Capital Outlay 101 -22- 4620 -0000 BUILDINGS & STRUCTURES 282,271.00 69,605.66 69,605.66 212,665.34 0.00 212,665.34 75.34 E07 Sub Totals: 282,271.00 69,605.66 69,605.66 212,665.34 0.00 212,665.34 75.34 Expense Sub Totals: 627,211.00 156,802.81 156,802.81 470,408.19 0.00 470,408.19 75.00 Dept 22 Sub Totals: 627,211.00 156,802.81 156,802.81 470,408.19 0.00 Dept 101 -24 Protective Inspections R02 Licenses & Permits 101 -24- 3217 -0000 RENTAL HOUSING LICENSES 0.00 120.00 120.00 - 120.00 0.00 - 120.00 0.00 101 -24- 3221 -0000 BUILDING PERMITS 0.00 25,562.11 25,562.11 - 25,562.11 0.00 - 25,562.11 0.00 101 -24- 3222 -0000 PLAN CHECK FEES 0.00 11,125.05 11,125.05 - 11,125.05 0.00 - 11,125.05 0.00 R02 Sub Totals: 0.00 36,807.16 36,807.16 - 36,807.16 0.00 - 36,807.16 0.00 Revenue Sub Totals: 0.00 36,807.16 36,807.16 - 36,807.16 0.00 - 36,807.16 0.00 E01 Personal Services 101 -24- 4101 -0000 FULL -TIME REGULAR 93,902.00 17,445.61 17,445.61 76,456.39 0.00 76,456.39 81.42 101 -24- 4102 -0000 OVERTIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -24- 4103 -0000 PART -TIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -24- 4106 -0000 OTHER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -24- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -24- 4121 -0000 PERA CONTRIB - CITY SHARE 6,808.00 1,134.31 1,134.31 5,673.69 0.00 5,673.69 83.34 101 -24- 4122 -0000 FICA CONTRIB - CITY SHARE 7,183.00 1,048.51 1,048.51 6,134.49 0.00 6,134.49 85.40 101 -24- 4131 -0000 EMPLOYEE INSURANCE - CITY 13,430.00 0.00 0.00 13,430.00 0.00 13,430.00 100.00 101 -24- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -24- 4151 -0000 WORKERS COMPENSATION 0.00 81.39 81.39 -81.39 0.00 -81.39 0.00 E01 Sub Totals: 121,323.00 19,709.82 19,709.82 101,613.18 0.00 101,613.18 83.75 E02 Supplies 101 -24- 4200 -0000 OFFICE SUPPLIES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -24- 4221 -0000 MAINTENANCE OF EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -24- 4240 -0000 SMALL TOOLS /MINOR EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -24- 4245 -0000 GENERAL SUPPLIES 200.00 0.00 0.00 200.00 0.00 200.00 100.00 E02 Sub Totals: 200.00 0.00 0.00 200.00 0.00 200.00 100.00 E03 Oil and Utility Charges General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available 101 -24- 4212 -0000 MOTOR FUELS & LUBRICANTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E03 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E04 Professional Services 101 -24- 4400 -0000 CONTRACTUAL SERVICES 2,500.00 280.00 280.00 2,220.00 0.00 2,220.00 88.80 E04 Sub Totals: 2,500.00 280.00 280.00 2,220.00 0.00 2,220.00 88.80 E05 Other Services and Charges 101 -24- 4321 -0000 COMMUNICATIONS - VOICE /DATA 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -24- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 101 -24- 4351 -0000 PRINTING AND PUBLISHING 150.00 0.00 0.00 150.00 0.00 150.00 100.00 101 -24- 4433 -0000 DUES AND SUBSCRIPTIONS 150.00 0.00 0.00 150.00 0.00 150.00 100.00 101 -24- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E05 Sub Totals: 2,800.00 0.00 0.00 2,800.00 0.00 2,800.00 100.00 Expense Sub Totals: 126,823.00 19,989.82 19,989.82 106,833.18 0.00 106,833.18 84.24 Dept 24 Sub Totals: 126,823.00 - 16,817.34 - 16,817.34 143,640.34 0.00 Dept 101 -30 Public Works E04 Professional Services 101 -30- 4400 -0000 CONTRACTUAL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E04 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Expense Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Dept 30 Sub Totals: 0.00 0.00 0.00 0.00 0.00 Dept 101 -31 City Engineer E01 Personal Services 101 -31- 4101 -0000 FULL -TIME REGULAR 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4102 -0000 OVERTIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4103 -0000 PART -TIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4104 -0000 TEMPORARY REGULAR 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4106 -0000 OTHER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4121 -0000 PERA CONTRIB - CITY SHARE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4122 -0000 FICA CONTRIB - CITY SHARE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4131 -0000 EMPLOYEE INSURANCE - CITY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4151 -0000 WORKERS COMPENSATION 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E01 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E02 Supplies 101 -31- 4200 -0000 OFFICE SUPPLIES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4221 -0000 MAINTENANCE OF EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4245 -0000 GENERAL SUPPLIES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available E02 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E04 Professional Services 101 -31- 4303 -0000 ENGINEERING FEES 37,500.00 0.00 0.00 37,500.00 0.00 37,500.00 100.00 101 -31- 4400 -0000 CONTRACTUAL SERVICES 48,000.00 0.00 0.00 48,000.00 0.00 48,000.00 100.00 E04 Sub Totals: 85,500.00 0.00 0.00 85,500.00 0.00 85,500.00 100.00 E05 Other Services and Charges 101 -31- 4321 -0000 COMMUNICATIONS - VOICE /DATA 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4351 -0000 PRINTING AND PUBLISHING 300.00 0.00 0.00 300.00 0.00 300.00 100.00 101 -31- 4410 -0000 RENTALS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -31- 4433 -0000 DUES AND SUBSCRIPTIONS 2,100.00 0.00 0.00 2,100.00 0.00 2,100.00 100.00 101 -31- 4437 -0000 TAXES /LICENSES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E05 Sub Totals: 2,400.00 0.00 0.00 2,400.00 0.00 2,400.00 100.00 Expense Sub Totals: 87,900.00 0.00 0.00 87,900.00 0.00 87,900.00 100.00 Dept 31 Sub Totals: 87,900.00 0.00 0.00 87,900.00 0.00 Dept 101 -32 Public Works Service R02 Licenses & Permits 101 -32- 3227 -0000 Street Excavation Permit 0.00 0.00 0.00 0.00 0.00 0.00 0.00 R02 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Revenue Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E01 Personal Services 101 -32- 4101 -0000 FULL -TIME REGULAR 334,078.00 35,301.32 35,301.32 298,776.68 0.00 298,776.68 89.43 101 -32- 4102 -0000 OVERTIME 2,500.00 631.51 631.51 1,868.49 0.00 1,868.49 74.74 101 -32- 4103 -0000 PART -TIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -32- 4104 -0000 TEMPORARY REGULAR 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -32- 4105 -0000 STREET PAGER PAY 0.00 854.16 854.16 - 854.16 0.00 - 854.16 0.00 101 -32- 4106 -0000 OTHER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -32- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -32- 4121 -0000 PERA CONTRIB - CITY SHARE 24,402.00 2,140.74 2,140.74 22,261.26 0.00 22,261.26 91.23 101 -32- 4122 -0000 FICA CONTRIB - CITY SHARE 25,748.00 2,264.31 2,264.31 23,483.69 0.00 23,483.69 91.21 101 -32- 4131 -0000 EMPLOYEE INSURANCE - CITY 52,859.00 0.00 0.00 52,859.00 0.00 52,859.00 100.00 101 -32- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -32- 4151 -0000 WORKERS COMPENSATION 0.00 1,301.73 1,301.73 - 1,301.73 0.00 - 1,301.73 0.00 E01 Sub Totals: 439,587.00 42,493.77 42,493.77 397,093.23 0.00 397,093.23 90.33 E02 Supplies 101 -32- 4200 -0000 OFFICE SUPPLIES 200.00 413.46 413.46 - 213.46 0.00 - 213.46 0.00 101 -32- 4208 -0000 POSTAGE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -32- 4221 -0000 MAINTENANCE OF EQUIPMENT 18,000.00 959.54 959.54 17,040.46 0.00 17,040.46 94.67 101 -32- 4223 -0000 MAINTENANCE OF BUILDINGS 7,000.00 5.99 5.99 6,994.01 0.00 6,994.01 99.91 General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available 101 -32- 4240 -0000 SMALL TOOLS /MINOR EQUIPMENT 3,500.00 206.32 206.32 3,293.68 0.00 3,293.68 94.11 101 -32- 4245 -0000 GENERAL SUPPLIES 90,000.00 776.05 776.05 89,223.95 0.00 89,223.95 99.14 101 -32- 4250 -0000 ROAD MAINT MATERIALS 0.00 1,036.00 1,036.00 - 1,036.00 0.00 - 1,036.00 0.00 E02 Sub Totals: 118,700.00 3,397.36 3,397.36 115,302.64 0.00 115,302.64 97.14 E03 Oil and Utility Charges 101 -32- 4212 -0000 MOTOR FUELS & LUBRICANTS 51,000.00 6,762.21 6,762.21 44,237.79 0.00 44,237.79 86.74 101 -32- 4380 -0000 UTILITY SERVICES 15,000.00 1,410.95 1,410.95 13,589.05 0.00 13,589.05 90.59 101 -32- 4399 -0000 UTILITIES - STREET LIGHTS 44,000.00 326.19 326.19 43,673.81 0.00 43,673.81 99.26 E03 Sub Totals: 110,000.00 8,499.35 8,499.35 101,500.65 0.00 101,500.65 92.27 E04 Professional Services 101 -32- 4303 -0000 ENGINEERING FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -32- 4305 -0000 DRUG TESTING 1,800.00 51.65 51.65 1,748.35 0.00 1,748.35 97.13 101 -32- 4400 -0000 CONTRACTUAL SERVICES 64,000.00 3,157.48 3,157.48 60,842.52 0.00 60,842.52 95.07 E04 Sub Totals: 65,800.00 3,209.13 3,209.13 62,590.87 0.00 62,590.87 95.12 E05 Other Services and Charges 101 -32- 4321 -0000 COMMUNICATIONS - VOICE /DATA 2,700.00 165.95 165.95 2,534.05 0.00 2,534.05 93.85 101 -32- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 6,500.00 0.00 0.00 6,500.00 0.00 6,500.00 100.00 101 -32- 4351 -0000 PRINTING AND PUBLISHING 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -32- 4410 -0000 RENTALS 1,000.00 0.00 0.00 1,000.00 0.00 1,000.00 100.00 101 -32- 4433 -0000 DUES AND SUBSCRIPTIONS 1,700.00 1,500.00 1,500.00 200.00 0.00 200.00 11.76 101 -32- 4437 -0000 TAXES /LICENSES 900.00 559.00 559.00 341.00 0.00 341.00 37.89 101 -32- 4440 -0000 MISC SERVICES /CONTINGENCY 4,000.00 0.00 0.00 4,000.00 0.00 4,000.00 100.00 E05 Sub Totals: 16,800.00 2,224.95 2,224.95 14,575.05 0.00 14,575.05 86.76 E09 Other Financing Use 101 -32- 4820 -0000 OPERATING TRANSFERS 800,000.00 0.00 0.00 800,000.00 0.00 800,000.00 100.00 E09 Sub Totals: 800,000.00 0.00 0.00 800,000.00 0.00 800,000.00 100.00 Expense Sub Totals: 1,550,887.00 59,824.56 59,824.56 1,491,062.44 0.00 1,491,062.44 96.14 Dept 32 Sub Totals: 1,550,887.00 59,824.56 59,824.56 1,491,062.44 0.00 Dept 101 -33 Ice & Snow Removal E01 Personal Services 101 -33- 4101 -0000 FULL -TIME REGULAR 37,455.00 21,939.42 21,939.42 15,515.58 0.00 15,515.58 41.42 101 -33- 4102 -0000 OVERTIME 7,500.00 7,313.83 7,313.83 186.17 0.00 186.17 2.48 101 -33- 4103 -0000 PART -TIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -33- 4106 -0000 OTHER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -33- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -33- 4121 -0000 PERA CONTRIB - CITY SHARE 3,259.00 2,120.87 2,120.87 1,138.13 0.00 1,138.13 34.92 101 -33- 4122 -0000 FICA CONTRIB - CITY SHARE 3,439.00 1,861.03 1,861.03 1,577.97 0.00 1,577.97 45.88 101 -33- 4131 -0000 EMPLOYEE INSURANCE - CITY 6,686.00 0.00 0.00 6,686.00 0.00 6,686.00 100.00 101 -33- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -33- 4151 -0000 WORKERS COMPENSATION 0.00 1,261.20 1,261.20 - 1,261.20 0.00 - 1,261.20 0.00 General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available E01 Sub Totals: 58,339.00 34,496.35 34,496.35 23,842.65 0.00 23,842.65 40.87 E02 Supplies 101 -33- 4245 -0000 GENERAL SUPPLIES 45,000.00 8,914.22 8,914.22 36,085.78 0.00 36,085.78 80.19 E02 Sub Totals: 45,000.00 8,914.22 8,914.22 36,085.78 0.00 36,085.78 80.19 E05 Other Services and Charges 101 -33- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E05 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Expense Sub Totals: 103,339.00 43,410.57 43,410.57 59,928.43 0.00 59,928.43 57.99 Dept 33 Sub Totals: 103,339.00 43,410.57 43,410.57 59,928.43 0.00 Dept 101 -50 Culture & Recreation E04 Professional Services 101 -50- 4400 -0000 CONTRACTUAL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E04 Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Expense Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Dept 50 Sub Totals: 0.00 0.00 0.00 0.00 0.00 Dept 101 -52 Park Maintenance E01 Personal Services 101 -52- 4101 -0000 FULL -TIME REGULAR 69,784.00 19,430.96 19,430.96 50,353.04 0.00 50,353.04 72.16 101 -52- 4102 -0000 OVERTIME 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 101 -52- 4103 -0000 PART -TIME 12,000.00 0.00 0.00 12,000.00 0.00 12,000.00 100.00 101 -52- 4104 -0000 TEMPORARY REGULAR 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -52- 4106 -0000 OTHER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -52- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -52- 4121 -0000 PERA CONTRIB - CITY SHARE 5,241.00 1,112.64 1,112.64 4,128.36 0.00 4,128.36 78.77 101 -52- 4122 -0000 FICA CONTRIB - CITY SHARE 6,448.00 1,172.00 1,172.00 5,276.00 0.00 5,276.00 81.82 101 -52- 4131 -0000 EMPLOYEE INSURANCE - CITY 13,500.00 0.00 0.00 13,500.00 0.00 13,500.00 100.00 101 -52- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -52- 4151 -0000 WORKERS COMPENSATION 0.00 691.07 691.07 - 691.07 0.00 - 691.07 0.00 E01 Sub Totals: 109,473.00 22,406.67 22,406.67 87,066.33 0.00 87,066.33 79.53 E02 Supplies 101 -52- 4208 -0000 POSTAGE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -52- 4221 -0000 MAINTENANCE OF EQUIPMENT 6,000.00 0.00 0.00 6,000.00 0.00 6,000.00 100.00 101 -52- 4223 -0000 MAINTENANCE OF BUILDINGS 4,000.00 0.00 0.00 4,000.00 0.00 4,000.00 100.00 101 -52- 4240 -0000 SMALL TOOLS /MINOR EQUIPMENT 800.00 0.00 0.00 800.00 0.00 800.00 100.00 101 -52- 4245 -0000 GENERAL SUPPLIES 9,500.00 468.93 468.93 9,031.07 0.00 9,031.07 95.06 101 -52- 4246 -0000 PROGRAM SUPPLIES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -52- 4247 -0000 TREES PURCHASED 0.00 0.00 0.00 0.00 0.00 0.00 0.00 General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available E02 Sub Totals: 20,300.00 468.93 468.93 19,831.07 0.00 19,831.07 97.69 E03 Oil and Utility Charges 101 -52- 4380 -0000 UTILITY SERVICES 9,000.00 581.33 581.33 8,418.67 0.00 8,418.67 93.54 E03 Sub Totals: 9,000.00 581.33 581.33 8,418.67 0.00 8,418.67 93.54 E04 Professional Services 101 -52- 4302 -0000 CONSULTING FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -52- 4303 -0000 ENGINEERING FEES 2,000.00 0.00 0.00 2,000.00 0.00 2,000.00 100.00 101 -52- 4304 -0000 LEGAL FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -52- 4400 -0000 CONTRACTUAL SERVICES 9,800.00 984.00 984.00 8,816.00 0.00 8,816.00 89.96 101 -52- 4401 -0000 LAKE MINNETONKA TREATMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -52- 4402 -0000 CHRISTMAS LAKE AIS INSPECTIONS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E04 Sub Totals: 11,800.00 984.00 984.00 10,816.00 0.00 10,816.00 91.66 E05 Other Services and Charges 101 -52- 4321 -0000 COMMUNICATIONS - VOICE /DATA 1,800.00 145.60 145.60 1,654.40 0.00 1,654.40 91.91 101 -52- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 1,000.00 0.00 0.00 1,000.00 0.00 1,000.00 100.00 101-52-4351-0000 PRINTING AND PUBLISHING 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -52- 4410 -0000 RENTALS 11,000.00 1,218.42 1,218.42 9,781.58 0.00 9,781.58 88.92 101 -52- 4433 -0000 DUES AND SUBSCRIPTIONS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -52- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -52- 4450 -0000 BANK SERVICE CHARGES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E05 Sub Totals: 13,800.00 1,364.02 1,364.02 12,435.98 0.00 12,435.98 90.12 Expense Sub Totals: 164,373.00 25,804.95 25,804.95 138,568.05 0.00 138,568.05 84.30 Dept 52 Sub Totals: 164,373.00 25,804.95 25,804.95 138,568.05 0.00 Dept 101 -53 Recreation R05 Charges for Services 101 -53- 3471 -0000 PARK FEES & RENTALS 0.00 25.00 25.00 -25.00 0.00 -25.00 0.00 101 -53- 3473 -0000 PARK PROGRAM FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101 -53- 3474 -0000 ARCTIC FEVER DONATIONS 0.00 945.00 945.00 - 945.00 0.00 - 945.00 0.00 101 -53- 3475 -0000 PRINCESS TEA PARTY 0.00 1,780.00 1,780.00 - 1,780.00 0.00 - 1,780.00 0.00 101 -53- 3476 -0000 COMM GARDEN PLOT RENTAL 0.00 405.00 405.00 - 405.00 0.00 - 405.00 0.00 R05 Sub Totals: 0.00 3,155.00 3,155.00 - 3,155.00 0.00 - 3,155.00 0.00 Revenue Sub Totals: 0.00 3,155.00 3,155.00 - 3,155.00 0.00 - 3,155.00 0.00 E01 Personal Services 101 -53- 4101 -0000 FULL -TIME REGULAR 22,211.00 5,059.11 5,059.11 17,151.89 0.00 17,151.89 77.22 101 -53- 4102 -0000 OVERTIME 0.00 396.64 396.64 - 396.64 0.00 - 396.64 0.00 101 -53- 4103 -0000 PART -TIME 10,000.00 6,482.29 6,482.29 3,517.71 0.00 3,517.71 35.18 101 -53- 4121 -0000 PERA CONTRIB - CITY SHARE 1,610.00 399.85 399.85 1,210.15 0.00 1,210.15 75.16 101 -53- 4122 -0000 FICA CONTRIB - CITY SHARE 2,464.00 901.02 901.02 1,562.98 0.00 1,562.98 63.43 101 -53- 4131 -0000 EMPLOYEE INSURANCE - CITY 458.00 0.00 0.00 458.00 0.00 458.00 100.00 101 -53- 4151 -0000 WORKERS COMPENSATION 0.00 27.24 27.24 -27.24 0.00 -27.24 0.00 General Ledger Budget Status February, 2014 Account Number E02 101 -53- 4245 -0000 101 -53- 4246 -0000 E04 101 -53- 4302 -0000 101 -53- 4400 -0000 E05 101 -53- 4321 -0000 101 -53- 4331 -0000 101 -53- 4351 -0000 101 -53- 4433 -0000 101 -53- 4437 -0000 101 -53- 4441 -0000 101 -53- 4442 -0000 101 -53- 4450 -0000 E09 101 -53- 4820 -0000 Description E01 Sub Totals: Supplies GENERAL SUPPLIES PROGRAM SUPPLIES E02 Sub Totals: Professional Services CONSULTING FEES CONTRACTUAL SERVICES E04 Sub Totals: Other Services and Charges COMMUNICATIONS - VOICE /DATA TRAVEL, CONFERENCE & SCHOOL PRINTING AND PUBLISHING DUES AND SUBSCRIPTIONS TAXES /LICENSES ARCTIC FEVER PROGRAMS SNOW PRINCESS TEA PARTY BANK SERVICE CHARGES E05 Sub Totals: Other Financing Use OPERATING TRANSFERS E09 Sub Totals: Expense Sub Totals Dept 53 Sub Totals: Fund Revenue Sub Totals Fund Expense Sub Totals Fund 101 Sub Totals: Revenue Totals: Expense Totals: Report Totals: Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available 36,743.00 13,266.15 13,266.15 23,476.85 0.00 23,476.85 63.89 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,800.00 360.00 360.00 5,440.00 0.00 5,440.00 93.79 5,800.00 360.00 360.00 5,440.00 0.00 5,440.00 93.79 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,500.00 0.00 0.00 10,500.00 0.00 10,500.00 100.00 10,500.00 0.00 0.00 10,500.00 0.00 10,500.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 200.00 0.00 0.00 200.00 0.00 200.00 100.00 850.00 0.00 0.00 850.00 0.00 850.00 100.00 250.00 0.00 0.00 250.00 0.00 250.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,000.00 2,908.36 2,908.36 4,091.64 0.00 4,091.64 58.45 0.00 2,449.19 2,449.19 - 2,449.19 0.00 - 2,449.19 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8,300.00 5,357.55 5,357.55 2,942.45 0.00 2,942.45 35.45 42,000.00 0.00 0.00 42,000.00 0.00 42,000.00 100.00 42,000.00 0.00 0.00 42,000.00 0.00 42,000.00 100.00 103,343.00 18,983.70 18,983.70 84,359.30 0.00 84,359.30 81.63 103,343.00 15,828.70 15,828.70 87,514.30 0.00 5,444,206.00 123,182.17 123,182.17 5,321,023.83 0.00 5,321,023.83 97.74 5,547,054.00 811,669.29 811,669.29 4,735,384.71 0.00 4,735,384.71 85.37 102,848.00 688,487.12 688,487.12 - 585,639.12 0.00 5,444,206.00 123,182.17 123,182.17 5,321,023.83 0.00 5,321,023.83 97.74 5,547,054.00 811,669.29 811,669.29 4,735,384.71 0.00 4,735,384.71 85.37 102,848.00 688,487.12 688,487.12 - 585,639.12 0.00 General Ledger Budget Status February, 2014 Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available GL- Budget Status (3/20/2014 - 8:08 AM) Page 17 Staff Report MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Arctic Fever Cost Summary Meeting Date: March 24, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Attachments Cost Summary Worksheet Background: On January 17, 18, and 19th, 2014, the City of Shorewood hosted the ninth annual Arctic Fever Event, in addition to the 2014 Princess Tea. As the City Council is aware, this event is hosted as a joint effort with the Cities of Excelsior and Tonka Bay. As has been done in past years, staff has prepared a summary balance sheet for the City of Shorewood's portion of Arctic Fever and the Princess Tea. This has been included as Attachment 1 to this memorandum. Staff will address any questions the City Council may have at the City Council meeting, on Monday night. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 2014 Arctic Fever Activities - Cost Summary Activity Funds Avail. , Costs City of Shorewood -Park Budget $ 2,000 American Legion Post 259 - Donation $ 500 Cub Foods $50 Gift Card - Donation $ 50 MidCountry Bank - Dontation $ 100 Parks Foundation Donation $ 500 Terry Roeser Agency, LLC American Family Insur.- Donation $ 100 Wakefield Investements - Donation $ 50 WSB &Associates - Donation $ 500 Xcel Energy - Donation $ 200 City of Excelsior - Invoiced for Advertising and Staff $ 250 City of Tonka Bay - Invoiced for Advertising and Staff $ 250 Contractor for Sleigh Rides $ (950) Contractor for Dog Sled Rides $ (1,000) Three Rivers - Snowshoeing and Geocaching $ (360) Banner for Advertising $ (353) Supplies Cub Foods $ (49) Subtotals $ 4,500 $ (2,712) Balance $ 11788 2014 Arctic Fever Princess Tea - Cost Summary Activity Funds Avail Costs 2013 Carryover $ 286 Child Registration (Under 12 - $15) - 62 girls $ 930 Adult Registration (Over 12 - $20) - 51 ladies $ 1,020 Jennifer Fogg (Doll) $ 195 Harpist (Grace Roepke) (12:30 -2:30) $ (175) American Girl Doll $ (200) Supplies $ (374) Mirrors $ (4) Bayview - Deposit $ (150) Bayview - Balance $ (1,893) Creo Dance $ (250) Subtotals $ 21431 $ (3,046) Balance $ (61,511) Item Added MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Consideration of Night Work, by Telecom Transport Management (TTM) Meeting Date: March 24, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Attachments Site Location Map, Photo, and Agreement With TTM Policy Consideration: Should the City grant permission to permit a cellular vendor (TTM) to perform night work at the West water tower facility located at 26352 Smithtown Road? Background: Late last week, staff received a request from representatives of Telecom Transport Management (TTM), to perform maintenance to cellular facilities on the West water tower located on the Minnewashta School property. Attachments 1 and 2 are a site location map and photo of the facility, respectively. A description of the work involved, as provided by the individual making the request is as follows: "We will be doing maintenance on our 2 foot parabolic dish mounted on the South East face of the water tower. We can begin work at approximately 9:00 pm and finish before 5:00 am. The most noise created will be at the beginning of the activity when the crane /bucket truck needs to be run raise workers to the antenna location and again at the end of the activity to bring the workers back to the ground. The worst noise will be the sound of the engine running to operate the crane /bucket truck. All workers will be admonished to keep the noise at a minimum at all times e.g. 2 way radios will be utilized to communicate between the ground and the tower personnel." Staff's initial response to this request was that by the City's administrative policy, work is to take place according the following: • Monday through Friday from 7:00 a.m. to 7:00 p.m. • Saturday 8:00 a.m. to 6:00 p.m. • Sunday is only allowed with Council approval Therefore, the initial request had been denied. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Representatives from TTM asked to appeal this decision, and that consideration be given to the terms of their agreement with the City. On November 24, 2008, the City entered into agreement with TTM for the maintenance and operation of cellular facilities at this location, as shown in Attachment 3. It is noted that Section 2, Demise of Space, Subsection c. Access, addresses this issue: c) Access. Subject to acts of God and other occurrences beyond the reasonable control of the parties, Lessee and its authorized agents shall have access to the Premises (as defined below) twenty-four hours a day, seven days a week in order to maintain and operate its Equipment thereon. Lessee shall telephonically request access to the Premises in advance, at a place designated by the City. The Building Space, Tower Space and all necessary easements or rights -of way for Lessee's access and utilities are collectively referred to herein as the "Premises. " Staff has discussed this issue at great length. While the initial response would be not to permit the maintenance outside of the administrative policy regarding work hours, the approved agreement appears to grant the vendor access on a twenty four hour basis. Staff has also made contact with representatives of the School District. Representatives have indicated that the proposed dates of April 1" and /or April 4th work for their schedule, as school will be on spring break during those dates. With regard to the hours, representatives stated that they would defer to the City's decision. Financial or Budget Considerations: None. Options: 1. Grant permission to the vendor to perform work as requested. 2. Provide Staff with alternative direction. Recommendation / Action Requested: 1. Only due to adherence to the approved agreement does staff recommend granting permission for the work requested. This does not come without concerns regarding noise impacts to surrounding neighborhoods, during this operation. ATTACHMENT 1 SITE LOCATION MAP ATTACHMENT 2 PHOTO WEST WATER TOWER CITE' OF SIIOREWOOD A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO TELECOM TRANSPORT MANAGEMENT, INC. WHEREAS, Telecom Transport Management, hie. (Applicant) has contracted with wireless carriers licensed by the Federal Communications Commission to provide personal communications services to the Minneapolis /St. Paul metropolitan area; and WHEREAS, the Applicant has determined that, in order to provide uninterrupted personal communications services to the western segment of its territory, it requires an anteruza site in an area along Smithtown Road in the City of Shorewood; and WHEREAS, the Applicant has therefore applied for a Conditional Use Permit for the installation of four (4) dish -style communications antennae to be located on the stem of Shorewood's Minnewashta water tower at a height of approximately 110 feet, and the installation of a small equipment cabinet to be located within the fenced -in enclosure at the base of the water tower; and WHEREAS, the Applicant's request has been reviewed by the City Planner, and his recommendations have been duly set forth in a memorandum to the Planning Commission dated 15 November 2008, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application reviewed by the Planning Commission at its regular meeting on 18 November 2008, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's application was considered by the City Council at its regular meeting held on 24 November 2008, at which time the Plaruler's memorandum was reviewed, the minutes of the Planning Commission were reviewed, comments were heard from City Council members and staff, and approval given for the Conditional Use Permit, subject to review and completion of a satisfactory lease agreement between the City and the Applicant. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. The subject water tower site is located on Smithtown Road and is presently zoned R -1A, single - family residential. The site is occupied by the Shorewood water tower, a small bituminous parking area, and two communications equipment enclosures at the base of the tower. 2. Land use and zoning surrounding the site are as follows: north and west — Minnewashta Elementary School property, parking lot, wetlands and ball fields east - Mimnewashta Elementary School south - Single - family homes; zoned R -lA 3. Section 1201.23, Subd. 4a. of the Shorewood City Code provides for governmental and public regulated utility buildings and structures to be constricted within the R- lA zoning district by Conditional Use Permit, subject to certain requirements of screening and landscaping when abutting a residential use in a residential district. 4. The Applicant's activity serves a valuable purpose in the community, and there is a need for the activity and services provided by the Applicant in order that the community be properly serviced, and that the Federal Telecommunications Act requires that local govenuruents accommodate personal communications services within their boundaries. 5. The proposed use of the land is in accordance with the official City Comprehensive Plan and will not adversely affect the general welfare, public health and safety of the community. 6. The approval of the proposed Conditional Use Permit should be in the form of a lease agreement setting forth the rights and obligations of the parties to the Agreement. CONCLUSIONS The Applicant's application for a Conditional Use Permit for the installation of an antenna array as shown on Exhibit 1 is hereby granted, subject to the provisions of City Code, Section 1201.04, Subd, Ld.(1), and the following additional conditions: 1. The grant and tern of the Conditional Use Permit shall comply and be subject to all of the terins and conditions set forth in the Water Tower Space Lease Agreement attached hereto and made a part hereof as Exhibit 2. 2. The attachments to said Water Tower Space Lease Agreement consisting of Exhibit A, Tower Site Legal Description; Exhibit B, Equipment to be Placed Within the Enclosure; and Exhibit C, Equipment to be Placed on the Water Tower, shall be considered as a part of and a condition to the approvals and grants herein. The site shall be restored and landscaped to its present condition. 4. The Mayor and City Administrator /Clerk are hereby authorized to execute said Water Tower Space Lease Agreement on behalf of the City Council. 5. That this resolution, together with the Exhibits attached hereto, be filed and recorded with the Hemlepin County Recorder or Registrar of Titles within thirty (30) days of certification hereof. 2 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of November 2008. Christine Liz6e, Mayor -2 Brian Hey !��, ityA�dim-inistrator/Clerk FXI5TL' (DATER TAle- 3-AK� IL Tll,Zi UiATER EX16tlt l f CARPJER A PROPOSED NTERCONNECT A TIF3 A f MINf!'�8-i 18° SEPARATION �5= 'T�Eh1 1 ANTEK�, Al VERIFY tt 6 F EI 4 NEEiR EXlSTWG CARRIER ANTRA Hol-Ft CONTRACTOR TO INSTALL OERVICE LOOP 5 AT EACH EI D OF THE COAX AND A MP-1-OOP JUST aE:FORE TI-E PADIOIANTE914A CC Er-TIGrI WHE,l INSTALLM COAX NOTES pO NOT IN5TALL MTENNA5 LHTIL AZII"F'JTH5, ELEVATION5, AND ,44T"A 814E IS VERIPIEP EsY THE IECT M�t1CrER. NOTES NO tLk OR s OP1FICATiaT8t SHALL BE- OCf E TO TA-F, UTHnJT THE AFi'3-,()VEP 6TF4r --1 PR SL ANALYSi3, TANK ELEVATtON ni s+ �J b 4 A,W AJA AMTEP��A A-�A COAX LOCKIR AT OM LY1°t HaH All Exhibit 1 1-1CH THIS WATER TOWER SPACE LEASE AGREEMENT ( "Agreement ") is made as of , 200 (the "Effective Date "), between TTM Operating Corporation, Inc., a Nevada corporation, 146 North Canal Street, Seattle, WA 981031 ( "Lessee "); and the City of Shorewood, a Minnesota municipal corporation, 5755 Country Club Road, Shorewood, Minnesota 55331 ( "City "). STATEMENT OF FACTS City has an interest in certain real estate located at 26352 Smithtown Road, in the City of Shorewood, in the County of Hennepin, State of Minnesota, legally described in Exhibit A attached hereto (the "Property "). City owns and operates a municipal water tower on the Property (the "Tower "). Lessee desires to enter into this non - exclusive lease to lease from City a portion of the Property and certain space on the Tower for the purpose of installing, maintaining and operating certain equipment therein and thereon. NOW THEREFORE, in consideration of the mutual promises and covenants contained in this Agreement, the parties agree as follows: 1.) TERM. (a) Initial Term. The initial term of this Agreement shall commence on the earlier of December 15, 2008, or the date that Lessee begins construction on the Property (the "Commencement Date "), and continue through December 31, 2013 (the "Initial Term "), unless sooner terminated as provided for herein. (b) Renewal Term(s). The term of this Agreement shall automatically renew on the same terms and conditions herein, for up to three (3) additional and successive periods of five (5) years each (the "Renewal Terms "), unless Lessee notifies City in writing of Lessee's intention not to renew at least ninety (90) days before the expiration of the then current term, as provided in Section 11 (a) below. The Initial Term and all Renewal Terms are collectively referred to herein as the "Term." 2.) DEMISE OF SPACE. City hereby lets and demises unto Lessee, and Lessee hereby receives and accepts from City, the following: (a) Building Space. City shall provide sufficient ground or interior space near the Tower to accommodate the construction, maintenance and operation, pursuant to the specifications and requirements listed in Exhibit B hereto, to house certain equipment therein (the "Building Space "). , 1 23498 -v.2 } (1) Initial -- City shall provide Lessee space on the Tower for the purpose of attaching the transmitting and receiving equipment and apparatus and facilities used in connection therewith (the "Initial Equipment ") set forth in Exhibit C, in the locations designated in such exhibit (the "Tower Space "). (2) Additional Equipment and Modifications -- Any plans to: (i) modify, change or replace the Initial Equipment; (ii) modify or change the installation of such Initial Equipment; (iii) change the location or frequency of all or any part of the Initial Equipment; or (iv) add any additional equipment to the Tower, shall be submitted for City's prior approval, and such approval will not be unreasonably withheld, conditioned or delayed. Items (i) through (iv), inclusive, shall hereinafter be collectively referred to as the "Additional Equipment." Lessee shall promptly, upon demand by City, pay for an evaluation performed by an independent structural engineer and /or a professional communications engineer, retained by City, as City deems necessary, to determine whether the Additional Equipment will interfere with existing or proposed operations on the Property, and whether the Tower can structurally support the Additional Equipment. In addition, a proportional adjustment to the Base Rent shall be agreed upon by the parties hereto if additional antennae (in excess of nine (9) antennae) will be installed or additional space on the Tower is required to accommodate the Additional Equipment. The Initial Equipment and Additional Equipment shall hereinafter be collectively referred to as the "Equipment." (c) Access. Subject to acts of God and other occurrences beyond the reasonable control of the parties, Lessee and its authorized agents shall have access to the Premises (as defined below) twenty -four hours a day, seven days a week in order to maintain and operate its Equipment thereon. Lessee shall telephonically request access to the Premises in advance, at a place designated by the City. The Building Space, Tower Space and all necessary easements or rights -of -way for Lessee's access and utilities are collectively referred to herein as the "Premises." 3.) RENT. (a) Base Rent. (1) During the period from the Commencement Date through December 31, 2010, Lessee shall pay rent (the "Base Rent ") to City, for the Premises, in an annualized amount of Eighteen Thousand and 00 /100 Dollars ($18,000.00) per year. The first installment of Base Rent will be paid by Lessee to City prior to the Commencement Date, and all subsequent {123498 -v2} 2 payments of Base Rent will be paid annually in advance, on or before January I" of each year. (2) The Base Rent shall be increased by $60.00 per month for each antenna in excess of six (6) antennae. (3) Annual Adjustments -- The annualized Base Rent shall be increased as of January 1, 2010, and each January 1St thereafter, by the greater of: a. four percent (4 %) of the previous year's annualized Base Rent; or b. by an amount equivalent to the increase in the Consumer Price Index for All Urban Consumers, All Cities, All Items (1984 = 100) (the CPI), as published by the United States Department of Labor Statistics, or if such index shall be discontinued, the successor index, or if there shall be no successor index, such comparable index as mutually agreed upon by the parties hereto. To determine the annual increase in Base Rent under this paragraph, the annualized Base Rent for the previous calendar year shall be multiplied by a percentage figure, computed from a fraction, the numerator of which shall be the CPI for the third quarter of the preceding year and the denominator of which shall be the CPI for the corresponding quarter one year earlier. Such fraction shall be converted to a percentage equivalent, and shall be multiplied by the previous year's Base Rent. City shall be responsible for calculating all annual increases in Base Rent and for communicating the same to Lessee by December 1 st of each year. 4.) ADDITIONAL RENT. Lessee shall pay all taxes, charges, costs and expenses that are directly attributable to Lessee's improvements, and all damages, costs, expenses and sums that City may incur or that may become due by reason of any default by Lessee or failure by Lessee to comply with the terms and conditions hereof (such taxes, charges costs and expenses shall be deemed to be "Additional Rent" and, in the event of nonpayment thereof, City shall have all rights and remedies as hereinafter provided for failure to pay Base Rent when due). 5.) GOVERNMENTAL APPROVAL CONTINGENCY. Lessee's right to use the Premises is expressly contingent upon its obtaining, in advance, all the certificates, permits, zoning and other approvals that may be required by any federal, state, or local authority. City shall cooperate with Lessee in its efforts to obtain such approvals and shall take no action that would adversely affect the status of the Premises with respect to the Lessee's proposed use thereof. In addition, before obtaining a building permit, Lessee shall cause to be performed and pay the reasonable cost of. (i) a radio frequency interference study performed by an independent, qualified communications engineer selected by the City, showing that Lessee's use contemplated herein will not interfere with any existing communications facilities upon the Tower (the "Interference Study "); and (ii) an engineering study performed by an independent structural engineer selected by the City, showing that the Tower is able to support the Equipment, without prejudice to the City's use thereof (the "Structural Stability Study "). If the { 123498 -v.2} Interference Study reveals that there is a potential for interference that cannot be reasonably remedied by the Lessee, or the Structural Stability Study reveals that the structure is unable to safely bear the weight of the Equipment, neither of such findings shall constitute a default by either party hereto, but Lessee shall have the right to terminate this Agreement in accordance with Section I I (c), below. 3. ]Mwl .TA`I 81 w].I I a Tower. City shall at all times retain exclusive title to and interest in, and control of the Tower and the Property. (b) Equipment. Lessee shall at all times retain exclusive title to and interest in, and control of the Equipment. The Equipment shall at all times remain the personal property of Lessee and shall not be fixtures on the Premises. 7.) USE INSTALLATION AND NON - INTERFERENCE. Lessee shall use the Premises only for and in connection with the installation, operation, repair and maintenance of a City - approved communications antenna facility, Equipment and cabinets and uses incidental thereto for providing radio and wireless telecommunication services. The Equipment shall be installed at Lessee's sole cost and expense in a manner approved by City in advance, such approval not to be unreasonably withheld, conditioned or delayed. A government unit may be allowed to place antennae or other communication facilities on the Tower regardless of potential or actual interference with Lessee's use; however, if Lessee's use of the Premises or Equipment is materially affected, Lessee may terminate the Agreement. A government unit is to include public safety agencies, including law enforcement, fire and ambulance services. Lessee shall promptly cure any interference caused by Lessee's Equipment to pre- existing equipment on the Tower belonging to City, governmental units or other tenants of City, and if such interference cannot be cured within 72 hours of notice to Lessee, Lessee shall temporarily reduce power or cease the offending operations, until a cure at full power is achieved. City covenants to use its best efforts to afford Lessee similar protection from interference caused by the operations of any subsequent user of the Property. 8.) MAINTENANCE AND REPAIR. (a) Tower. City shall be solely responsible for the maintenance and repair of the Property and the Tower and keeping the same in a safe condition and fit for the use contemplated hereby, except any damage resulting from the acts or omissions of Lessee or its authorized agents shall be repaired by City, and Lessee shall reimburse City, upon demand, for all reasonable costs associated with such repair. The City may, with 45 days notice, require the Lessee to remove the Equipment for repairs without cost or penalty to the City. The City will undertake its best efforts to cooperate to mitigate disruption and expense to the Lessee. The City shall provide Lessee with invoices for reimbursement of extraordinary costs as a result of the Lessee's equipment in the course of such repairs. (b) Equipment. Lessee shall pay and be solely responsible for the maintenance and repair of the Equipment. If Lessee fails to timely maintain or repair the Equipment as herein required, City may, but is not hereby required to, after 30 days notice to Lessee, { 123498 -v.2} 11 take reasonable steps to maintain or repair the Equipment, and Lessee shall reimburse City, upon demand, for all reasonable costs associated with such repair and maintenance. In addition, at all times during the Term, all of the Equipment installed on the Tower shall be painted the same color as the Tower, at the sole expense of Lessee. 9.) EVENTS OF DEFAULT. The occurrence of any one or more of the following events shall constitute an Event of Default under this Agreement: (a) Failure to Pay. Lessee shall fail to timely pay any amount. due under this Agreement, and such failure shall continue uncured for more than thirty (30) days after receipt of notice thereof from City; (b) Failure to Perform. Except as otherwise stated herein, if either party shall fail to perform any other covenant of this Agreement and does not cure or reasonably commence and proceed diligently to cure such failure within sixty (60) days after receipt of notice thereof from the other party; or (c) Bankruptcy. (i) Lessee shall make an assignment for the benefit of creditors; (ii) Lessee files a voluntary petition under the Bankruptcy Code of the United States or any state statute similar thereto, or Lessee be adjudged insolvent or a bankrupt pursuant to an involuntary petition, and such petition is not dismissed within sixty (60) days of filing; (iii) a receiver or trustee is appointed for the property of Lessee by reason of insolvency of Lessee and such receiver or trustee is not discharged within 60 days; (iv) any department of the state or federal government, or any officer thereof duly authorized, takes possession of the business or property of Lessee by reason of the insolvency of Lessee; (v) Lessee continues in possession without the appointment of a receiver or trustee under Chapter 11 of the Bankruptcy Code; or (vi) Lessee is the subject of any petition or proceeding related to relief from creditors. 10.) REMEDIES ON DEFAULT. If an Event of Default occurs, the non - defaulting party may at any time thereafter: (a) Terminate this Agreement. Terminate this Agreement pursuant to Section 11(b) below; and /or (b) Other Available Remedies. Pursue any other available remedies at law or in equity that may appear necessary or desirable to enforce performance and observance of any obligation, agreement, or covenant of this Agreement. 11.) TERMINATION. Upon termination of this Agreement, except if terminated by reason of an Event of Default, Lessee shall be entitled to a refund of any Base Rent paid in advance. This Agreement may be terminated pursuant to any of the following provisions: (a) By Notice. Lessee may elect to terminate this Agreement, without cause, as of the end of the Initial Term or any subsequent Renewal Term by giving notice to the City at least ninety (90) days prior to the expiration of the Initial Term or any subsequent Renewal Term. { 123498 -v.21 5 (b) By Default. Either party may terminate this Agreement as described in this paragraph. If City or Lessee fail to perform any covenant of this Agreement and does not cure or reasonably commence and proceed diligently to cure such failure within sixty (60) days after receipt of notice thereof from the other parry, the other party may at any time thereafter: (i) terminate this Agreement as of the date stated in such notice; and /or (ii) subject to the limitations of Section 26(k) herein, pursue any other available remedies at law or in equity that may appear necessary or desirable to enforce performance and observance of any obligation, agreement, or covenant of this Agreement. (c) By Failure of Governmental Approval Contingency. Lessee may terminate this Agreement if the Governmental Approval Contingency is not satisfied as a result of an adverse finding in either the Interference Study or the Structural Stability Study. (d) By Lessee. Lessee may terminate this Agreement with cause, if: (i) Lessee gives City at least sixty (60) days notice of Lessee's exercise of this provision; (ii) Lessee is not in default under the terms hereof; (iii) Lessee pays City all outstanding amounts that are due and payable hereunder as of the termination date; and: (1) Lessee is unable, after exerting all reasonable efforts, to obtain and /or maintain any license, permit or other governmental approval necessary for the construction and /or operation of the Equipment or Lessee's business; or (2) During any of the Renewal Terms (if any), if the Premises or Equipment is or becomes unacceptable under Lessee's design or engineering specifications for its Equipment or the communications system to which the Equipment belongs. (e) By City. City may terminate this Agreement if City gives Lessee at least sixty (60) days notice of City's exercise of this provision, and: {123498 -v2} (1) City's Council decides, for any reason, to redevelop the Property, or any portion thereof, in a manner inconsistent with the continued use of the Premises by Lessee, and /or discontinues use of the Tower for all purposes. The City will undertake its best efforts to provide notice of at least one year to Lessee; (2) An independent structural engineer determines that the Tower is structurally unsound, after considering all reasonable factors, including without limitation, the age of the Tower, damage or destruction of all or any part thereof, and factors relating to condition of the Property; (3) After considering relevant engineering studies, City reasonably determines that a City of Shorewood governmental unit as provided for in Section 7 herein cannot find another adequate location on the Tower, or the Equipment unreasonably interferes with the City of Shorewood governmental unit's use of the Tower; or rel (4) City reasonably determines that Lessee has failed to comply with applicable ordinances, or state or federal law, or any conditions attached to government approvals granted thereunder, after a public hearing before the City's Council. (f) By Destruction. Either party may terminate this Agreement upon thirty (30) days notice, if, as a result of any natural disaster, act of God or other occurrence beyond the control of the parties hereto, all or any part of the Premises is destroyed or damaged to the extent that it is reasonably determined that such will be unusable for more than one hundred twenty (120) days. If this Agreement is not so terminated, City shall undertake to repair or replace the Premises within a reasonable period of time, and if such damage renders the Premises unfit for Lessee's use, and Lessee, by reason thereof, discontinues its use of such facilities, the Base Rent payments due hereunder shall abate in proportion to that part of the Premises that is rendered unusable, until such time as the Premises is again operational. 12.) COMPLIANCE WITH LAW. (a) Lessee. Lessee shall (i) acquire, at Lessee's sole expense, all necessary federal, state and local certificates, permits, licenses, zoning and other approvals that are necessary for Lessee to operate and maintain the Equipment on the Premises, as contemplated in this Agreement, and (ii) comply with all federal, state and local laws, and regulations that are applicable to such use of the Premises. (b) Cam. Subject to Section 12(a) above, City shall: (i) acquire, at City's expense, all necessary federal, state and local certificates, permits, licenses, zoning and other approvals that are necessary for City to operate and maintain the Tower, and (ii) comply with all federal, state and current local laws, and regulations that are applicable to the operation and maintenance of the Tower. 13.) TAXES. Lessee shall be solely responsible for charges, levies, taxes, assessments and similar impositions, directly attributable to Lessee's Equipment, the Building Space, or that arise out of Lessee's use of the Tower. 14.) UTILITIES. Lessee shall be responsible for payment and separate metering of all utility services directly with the utility providers for services consumed by Lessee's operations at the Premises. City will reasonably cooperate with Lessee's efforts to improve existing utilities on the Property for Lessee's use, or to connect the Equipment to existing utilities on the Property, and City will execute any easement, right -of -way or similar agreement that Lessee or a utility service provider may reasonably request for any such purposes. 15). INDEMNIFICATION. Lessee and City each indemnify and hold harmless the other and their respective elected officials, officers, employees, agents, and representatives, from and against any and all claims, costs, losses, expenses, demands, actions, or causes of action, including reasonable attorneys' fees and other costs and expenses of litigation arising out of the use and occupancy of the Premises by Lessee, which may be asserted against or incurred by either party or for which either party may be liable in the performance of this Agreement, except {123498 -v.2} 7 those to the extent that the same arise from the negligence, willful misconduct, or other fault of either party, its employees, agents or contractors. Lessee shall defend all claims arising out of the installation, operation, use, maintenance, repair, removal, or presence of Lessee's Equipment and related facilities on the Premises. 16.) REPRESENTATIONS AND WARRANTIES. Without limiting the scope of subparagraph 15 above, Lessee will be solely responsible for and will defend, indemnify, and hold City, its agents, and employees harmless from and against any and all claims, costs, and liabilities, including reasonable attorney's fees and costs, arising out of or in connection with the cleanup or restoration of the Premises associated with the Lessee's use of Hazardous Materials. For purposes of this Agreement, "Hazardous Materials" shall be interpreted broadly and specifically includes, without limitation asbestos, fuel, batteries or any hazardous substance, waste, or materials as defined in any federal, state, or local environmental or safety law or regulations including, but not limited to, CERCLA, other than such materials used in the ordinary course of Lessee's business in accordance with all applicable laws and regulations. City represents that it has no knowledge of any substance, chemical or waste on the City's Property that is identified as hazardous, toxic or dangerous in an applicable federal, state or local law or regulation. 17.) INSURANCE. (a) Coverage. During the Term, Lessee shall, at its sole expense, obtain and keep in force comprehensive general liability coverage with limits of not less than One Million Dollars ($1,000,000) each occurrence; One Million Dollars ($1,000,000) personal injury; One Million Dollars ($1,000,000) general aggregate, and One Million Dollars ($1,000,000) products and completed operations aggregate, covering Lessee's work and operations at or in connection with the Premises, and naming City as an additional insured. (b) Evidence of Coverage. Not less than ten (10) days prior to the expiration of any then current policy, Lessee shall deliver to City, a certificate of insurance showing that Lessee maintains all the insurance required under this Agreement. Such policy shall also provide that City must receive thirty (30) days' notice of any reduction in coverage, expiration or cancellation thereof, and shall be issued by a company reasonably satisfactory to City. (c) Landlord's Insurance. City shall maintain commercial general liability insurance against liability for personal injury, death or damage arising out of City's use or management of the Structure by City, its employees or agents, with combined single limits of not less than $600,000 and $1,200,000 total claims per occurrence. City shall also maintain fire and extended coverage insurance insuring the Tower for its frill insurable value (subject to reasonable deductibles). (d) Waiver of Subrogation. Notwithstanding anything in this Agreement to the contrary, each parry releases the other parry from all liability, whether for negligence or otherwise, in connection with any loss covered by any policies which the releasing party carries with respect to such property or is required to be carried hereunder. Any policy {123498 -v.2} required to be obtained pursuant to this Agreement shall contain a waiver of subrogation in favor of the party hereto. 18.) ASSIGNMENT. This Agreement and Lessee's rights and duties established hereunder, may be sold, assigned, or transferred at any time by Lessee to Lessee's parent, affiliate or subsidiary, or any party that merges or consolidates with Lessee or its parent, or any party that purchases or otherwise acquires all or substantially all of Lessee's stock or asset, without notice to or the consent of City. Subject to the foregoing sentence, Lessee shall not assign this Agreement or any of the rights or duties established hereunder without the prior written consent of City. City's consent shall not be unreasonably withheld, conditioned or unduly delayed. For purposes of this section, an "affiliate" or "subsidiary" means an entity that owns greater than a fifty percent (50 %) interest or any entity which is controlling, under the control of or controlled by a common entity. City hereby consents to the assignment of its rights under this Agreement, as collateral, to any entity that provides financing for the purchase of the equipment to be installed at the Premises. 19.) CONDEMNATION. (a) Entire Premises. If, during the Term, the entire Premises shall be taken as a result of the power of eminent domain, condemnation proceedings, or other like proceedings (the "Proceedings "), this Agreement and all right, title, and interest of Lessee hereunder shall cease and come to an end on the date of taking of possession pursuant to the Proceedings. (b) Portion of the Premises. If, during the Term, less than the entire Premises shall be taken by the Proceedings, this Agreement shall, upon taking of possession pursuant to the Proceedings, terminate as to the portion of the Premises so taken, and either party may elect to terminate this Agreement with respect to the remainder of the Premises, as of the date of taking such possession, by giving the other party at least thirty (30) days notice. If neither City or Lessee elects to terminate this Agreement as to the remainder of the Premises, this Agreement shall continue in full force and effect, but the Base Rent shall be reduced pro rata in accordance with the percentage of value of the Premises so taken compared with the total value of the Premises immediately prior to such taking. Nothing herein contained shall affect Lessee's obligation to pay in full the Additional Rent. City shall, however, at City's sole cost and expense, restore that portion of the Premises not so taken to a complete architectural unit for the use and occupancy of Lessee. (c) Lessee's Share of Condemnation Award. If all or any portion of the Premises is taken, Lessee shall not be entitled to any portion of any payment or award made in connection therewith. Lessee hereby expressly waives any right or claim to any portion of such award or payment. Lessee shall, however, have the right to claim and recover from the condemning authority, but not from City, such compensation as may be separately awarded or recoverable by Lessee on account of any and all damage to Lessee's business, equipment and relocation costs and expenses. ,123498-v.21 M 20.) QUIET ENJOYMENT. Except as otherwise provided for herein, Lessee shall have quiet and peaceable possession of the Premises throughout the Term, and City will not intentionally disturb Lessee's occupancy thereof as long as Lessee is not in default hereunder. Notwithstanding the foregoing, Lessee's right to quiet enjoyment shall not apply to events beyond the control of City, or interference during periods of normal and extraordinary repairs and maintenance of the Property or Tower by City. 21.) REMOVAL AND SURRENDER. Unless otherwise agreed to in writing by City, within a reasonable period of time, not to exceed sixty (60) days, after the expiration or earlier termination of the Term, Lessee shall, at Lessee's sole expense, remove all of the Equipment from the Premises, and restore and surrender the Premises to City in good condition without damage thereto, reasonable wear and tear and casualty excepted. If Lessee fails to timely remove as required herein: (i) the Equipment shall be deemed abandoned and become the property of City (subject to the interests of other persons or entities disclosed in writing to City prior to the date of hereof); and (ii) City may take reasonable steps to remove the same and restore the Premises, and Lessee shall be responsible for, and pay upon demand by City, all reasonable costs associated with such removal and restoration. 22.) BINDING EFFECT. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, assigns and successors in interest. 23.) LIENS. Lessee shall not permit any mechanics or other liens to be filed or placed against the Premises or any part thereof by reason of work, services, materials supplied to or claimed to have been supplied to Lessee, and if such lien is filed against the Premises at any time, Lessee shall cause the same to be discharged of record by paying the amount claimed to be due, shall deposit with the court an amount equal to the amount claimed, or shall post bond for the same, within thirty (30) days of the date of such filing. If Lessee shall fail to discharge such lien or to so deposit such amount within such period, then, City may, but is not hereby required to, take reasonable steps to discharge such lien, and Lessee shall reimburse City, upon demand, for all reasonable costs incurred by City in connection with such discharge. 24.) ADDITIONAL BUILDINGS. City shall have the right to permit the construction of other buildings and equipment on the Property, pursuant to the specifications and requirements set forth in Exhibit B, and Lessee shall permit such buildings to be placed immediately on the Property; provided, however, that no such other buildings or equipment will interfere with Lessee's ability to use or access the Premises and Equipment. 25.) NOTICE. Any notice, election, request, or other communication herein required or permitted to be given or served shall be delivered to the other party hereto (with receipt obtained therefor), or mailed by United States certified mail, return receipt requested, postage prepaid, or sent by a nationally recognized overnight courier service, properly addressed to such other party at the following addresses: {123498 -v.2} 10 If to Ci : TTM Operating Corporation, Inc. Attn: Lease Administrator 146 North Canal Street Seattle, WA 98103 with an additional copy to: TTM Operating Corporation, Inc. Attn: Bill Buck 146 North Canal Street Seattle, WA 98103 City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Attention: City Administrator with an additional copy to: Malkerson Gilliland Martin LLP Attn: Timothy J. Keane, City Attorney 220 South Sixth Street, Suite 1900 Minneapolis, MN 55402 Unless and until changed by notice as herein provided, notices and communications shall be addressed to the above - listed addresses. Each such mailed notice or communication shall be deemed to have been given to, or served upon the party to which addressed, (i) on the date the same is personally delivered or (ii) on the date set forth on the certified receipt. All payments required by this Agreement shall be made to City at the address designated above, or as may be hereafter designated. 26.) MISCELLANEOUS. (a) Applicable Law. The parties acknowledge that this Agreement is subject to the provisions of applicable federal and state laws and regulations. Any obligation, duty or provision under this Agreement that conflicts with any provision of applicable federal or state laws or regulations, is to that extent void. This Agreement has been made, and its validity, performance and effect shall be determined in accordance with the internal laws of the State of Minnesota. {123498 -v.2} 11 (b) Waiver. The waiver by either party of a breach or violation of, or failure of either party to enforce, any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach or violation or relinquishment of any rights hereunder. (c) Entire Agreement and Modification. This writing represents the entire agreement and understanding of the parties with respect to the subject matter hereof and supersedes any and all previous agreements of whatever nature between the parties with respect to the subject matter. This Agreement may not be altered or amended except by an agreement in writing signed by both parties. (d) Headings; Exhibits. The headings of sections in this Agreement are for convenience only; they form no part of this Agreement and shall not affect its interpretation. The Statement of Facts contained herein, and all schedules, exhibits, addenda or attachments referred to herein are incorporated in and constitute a part of this Agreement. (e) SeverabLlity. If any part of this Agreement is invalid or unenforceable under applicable law, that part shall be ineffective only to the extent of such invalidity or unenforceability without in any way affecting the remaining parts of the provision or this Agreement. (f) Sublet/Sublicensing Prohibited. Subject to Section 18, Lessee shall not sublease, license or otherwise make the Premises available to others for use in any manner. (g) Construction. Both parties hereby acknowledge that they participated equally in the negotiation and drafting of this Agreement and that, accordingly, no court construing this Agreement shall construe it more stringently against one party than against the other. (h) Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. (i) Trade Term Usage. Words used in this Agreement shall be given the meanings that they normally possess in the wireless communications industry, unless otherwise specifically defined herein. 0) Recording. At the option of either party, this Agreement, or a mutually agreeable Memorandum hereof, may be recorded in the real property records of the county where the Premises is located. (k) Limitations of Liability. Notwithstanding anything to the contrary in this Agreement, in no event will either party be liable to the other party for, or indemnify the other party against, punitive, indirect, incidental, special or consequential damages, including, without limitation, loss of profits, income or business opportunities; provided, however, that this provision shall not release or reduce Lessee's obligation to pay rent to the City in accordance with the terms of this Agreement. {123498-v.2} 12 (m) Alterations. The Lessee shall make no alternations to the Equipment, facilities and antennas as depicted in Exhibits B and C without the written consent of the City, which will not be unreasonably withheld, conditioned or delayed. (n) Governing Law. This Agreement shall be construed in accordance with the Laws of the State of Minnesota. (o) Waiver of Landlord's Liens. City waives any lien rights it may have, statutory or otherwise, regarding Lessee's Equipment, all of which shall be deemed personal property, whether considered real or personal property under applicable state laws. (p) This Agreement shall be construed in accordance with the laws of the State of Minnesota. (123498 -v.2} 13 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date indicated on page I hereof. LESSEE: TTM Operating Corporatiop, Inc. V, By: Its: C'V\jCP()K((gh1115 (+RCC'V Wks "{ a 'CON STATE OF Ss. COUNTY OF CITY: City of Shorewood 10, B L4;� Christine Lizee Its: Mayor The foregoing instrument was acknowledged before me one JZ�' , 2008, by the C,, 0. Q - of TTM Operating Corporation, Inc., a Nevada corporation, on behalf of corporation. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN) THIS INSTRUMENT WAS DRAFTED BY: Malkerson Gilliland Martin LLP (TJK) 220 South Sixth Street, Suite 1900 Minneapolis, MN 55402 Timothy J. Keane. City Attorney f ,123498-v.2) 14 JEAN M. PANCHYSHYN NOTARY PUBLIC - MINNESOTA My Commission Expires Jan. 31, 2010 0 "The north 100.00 feet of the south 452.50 feet of the east 100.00 feet of the west 1057.50 feet of the Southeast Quarter of the Northeast Quarter of Section 32, Township 117, Range 23, Hennepin County, Minnesota." Exhibit A Equipment to be Placed on the Ground: See Attachment Exhibit B Equipment to be Placed on the Tower, Location(s): See Attachment Exhibit C SITE LOCATION SHEET INDEX ETTM BI BLUFF f� ED6ELLGO RD NO DESCRIPTION T -I -- TITLE SHEET A -1 917E PLAN _ TELWEGM lIAFNSiB.BNT, W- A-2 TANG ELEVATION ETTM ,a( vn x VM11 ST•y A-3 DETAILS MP-SSW � 16352 SOOD, VN ROAD OHOREUGOD, PN 55331 wY -wee fa'eJ w-wo-G A-4 AiTENA f1Olt-IiPY 1 COAX DETAILS A-5 '4'6 Gra'CTNDNG DIAGR4"t GROLM143 VIA ` nVY }T� 1 n A-T NOTES g >� MSP -SSW y1,0' W -T COiiNNCATION DE11aGN GflOIA.uLLC. 26352 SMITHTOWN ROAD 9 W°°D °pp SHOREWOOD, MN 55331 ST p PROJFOi NO: TOY3NW / 1 INSTALL NEW TELECOMMUNICATION SYSTEM WITH INSTALLATION OF INTERCONNECT ANTENNA & OUTDOOR NETWORK CABINET OHECNED BY: JNR DRIVING DIRECTIONS PROJECT SUMMARY CONSULTANTS PLAN REVIEWER NOTES - DEPART MRINEAPOLIS/8T PALL INTERNATIONAL AIRPORT ONTO 34TH AVE 8 TURN LEFT (EAST) ONTO E l2HD ST THEN IFMEDIATELY BEAR RIGHT (SOUTH -EAST) ONTO 34TH AVE 8 TAKE RA1P (RIGHT) ONTO 1-494 (SR -5) AT EXIT IIC, TAKE RAMP (RIGHT) ONTO 6R -5 TAKE RAMP ONTO eR -5 (W IeTH 8T) KEEP STRAIGHT ONTO SR -101 (SR-5) ROAD NAME CHACGES TO SR -5 (ARBORETUM BLVD) BEAR RIGHT (NORTH) ONTO SR-4N (HAZELTINE BLVD) TURN LEFT (WEST) ONTO SR -1 APPLICANT TELECOM TRANSPORT MA AGEMENT)NC. MM) H6 H. CANAL ST, SUITE 210 eFAME, WA 98103 CONTACT. ROOD HU9TAD MOBILE, 66121 366-5e`16 PROFESSIONAL ENGINEER - NOTE TO CONTRACTOR, EXISTING CONTRACTOR SHALL CONDITIONS PLANT AND E, SITE PII'D SHIgJ3 AND IATE IY NO CN THE JOB SITE AND SHALL IF0•IEPIATELY NDTIf-l' THE ENGINEER PI WRITPY OF ANY DISCREPANCIE6 BEFORE PROreEDINa WITH THE WORK OR BE RESPONSIBLE FOR SAME. W -T Ca- II'MICATION DESIGN GROUP, LLC 2615 PRATIM AVE. HOFRIAI ESTATES, IL 60192 Pe101NE, (224) 293 -6333 EM. 6401 PAX, (224) 293 -6444 PROJECT MANAGER, JEFF RE-IPALA 2 tlas.m feitsttl 1 69.12.w im M TURN RIGHT (NORTH) ONTO 9HOREILIWDD OAKS DR TUR RIGHT 4 RHT (NORTH) ONTO STRAWBERRY LN TURN LEFT (WEST) ONTO SMITHTOUN RD ARRIVE MSP -99W TANK OWNER CITY OF SHOREU00P UP N/A FCC-WA -- NOTE, THESE DR WIN 5 ARE FULL AND SCALEABLE ON II -X n' SHEET SIZE AND ARE NOT REDUCED IN SIZE. x � u w Af"u g i BUILDING CODES 2� INTERNATIONAL 11TBRUILD �� E These drawings have been reviewed and approved by the Landlord to their entirety. Signed Date I'f;OP SSlORIAL E-.NG EER I hereby certify Inaf Ch1is plan, specification, or report was pr ©pared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under t e laws of the State of Minnesota. �� D� MSP -SSW 3 OM iHTOWN RDnD 8NOA6WOOD MN 66331 Print Name rI BNFBT nnE Signature TITLE StNEEr Date,�� ^Lic se 266S3 SHEBY NUMBER 2 S�7H nwoe T-1 Fi ECTRICI M ca ONPASRnn QING. CONTRACTOR TO VERIFY LOCATION OF ALL EXI9TMG 9coPE IIYJfYK, UNDERGROUND UTILITIES PRIOR TO CONSTRUCTION ELECTRIC+ FROM TTM EGUIFMENT, RN A NEW 2• R ALUIMA'T TYPE I r �`'''' I PROJECT NOTESe USE' ELECTRIC CONDUIT UNOERSRCU RO TO THE EXISTING METER CENTER H- FRA'IE WITH OPEN METER SOCKET AND BUILT -N DISOON•IECT. INSTALL NEW 100 AMP METER AND BN2EAKER SITE PHOTO 4 > / 2 I. NEW 229c15•XAI° TYPE 3P MAGNETEK H3R ENCLOSURE TELEPHONE, FROM 7TM EQUIPMENT, FIN (Z) NEW 1 -V1• TELEPHONE CCNPUITS UNPER5ROUND. (1) CONDUIT RN TO THE EXI6TM ATNT SHELTER AND PENETRATE THROUGH NEW I.B. lU CONDUIT RN TO THE EXI5TMG T- MOBILE SHELTER AND PENETRATE THROUGH NEW LB. I 1 O T ' I I 2T ` 2. NEW TTM IN ANTENNA TO BE MOUNTED TO THE EXISTING WATER TAK (TYP). SEE A-4 3• (8) NEW Vl° COAX TO PENETRATE EXISTING WATER TMK THEN RN UP NEW MESSENGER PIPE TO NEW ANTENNA HL COAX HEIGHT. COAX 70 PENETRATE EXISTING TAW, NECK TO TEUEOM TRANSPORT AIomosa lf, M0. x ewu su U GROINDUG, FROM TTM EOUIPMENT, h AWS SOLID TINNED NEW f7YP). BEE A-3 t 3 /A-4 /x°908 aam / jEXI9TPG / / GROUND WIRE RN WpERoROURD TO THE EXISTING TAW, GROND PP&043 lU NEW GROUND ROD TO BE M9TAIIED EACH H -FRAME P09T TD BE GRdl�EP TO THE MAW GROUND WIRE. ALSO, A NEW COLLECTOR GROUND BAR TO BE MOUNTED TO INTERIOR TANG WALL FOR COAX GROIUDI•G \ 24 \ 6 w ; 3 21 A. NEW 2• n ALUMNA TYPE 919E' ELECTRIC CONDUIT fdAN UNDERGROUND BURY PER NEC REOUIRE7•ff.NTS. CONDUIT TO GO TO E7c19iPG METER CENTER "-FRAME. CONTRACTOR T ADD LIBERAL AMOUNTS OF NO -OX ON ALL CCtNECT[ONE. SEE VA -3 5. NEW I -1/2° TELEPHONE CONDUIT RN FROM NEW Till / — — 12 \ \ \ 4 \ ENLARGED SITE PLAN SCALE, 1••5' -0• Z Q 2 EQUIFMEHT CABINET TO NEW WESTELL CELLPAK 6. NEW 1 -1/2• TELEPHONE CONDUIT RN INDEW.RGWD BURY PER NEC REPUUIREMENM CONDUIT TO STUB UP AT �Ik RIATT'E"�EXTi5T�PYaILTE- MOBILE SHELL CONDUIT TO NEW LB. (3) PULL STINGS TO REMAIN M TELEPHONE CONpl11T.SEE VA -3 T. NEW 1 -12' TELEPHONE CONDUIT RUN UNDERGROUND BURY PER NEC REOUIREFIENTS- CONDUIT TO STUB UP AT THE E1I5TI14 AT(T SHELTER CONDUIT TO PENETRATE THE EXISTING AM SHELTER THROUGH wEO ca OUP, W.C. UEtlGM GNGlP.VLLL. .. „ r / / 32 / ' 2 \ 2g ( 0 g�j NEW LB. (3) FULL STRINGS TO REMAIN M TELEPHONE CONDUIT. SEE I /A -3 14 e, EXISTING WATER TANK BASE 30 9. EXI5TWG ATNT eHELTER TO REMAIN 10. EXISTING T- MOBILE 614ELTER TO REMAIN PROJECTHO: TOT0903 oRAwx Br: sAc II. EXISTING ACCESS DOOR TO WATER TIDY. TO REIUN - 20 1 1 3 11 / �4 7I \ / 31 \ \\ \\ \ 12. EXISTING CHAIN LINK FENCE TO REMIN B. EXISTING. e• -O• WIDE DOUBLE SWING GATE TO REMAIN N. EXISTING LADDER E O REMAIN 15. EXf9TING LADDER TO REMAIN 16. EXISTIG GRAVEL AREA 17. EXISTING CONCRETE WALKWAY TO Rl2iAW 18. EXISTING ASPHALT PAVEMENT CHECKED BY: JI(R 1 O61a66 Fat carsidJCnaU M EXISTING LANDSCAPING TO REMAIN \ 4 _ GROUNDING PLAN SCALE, I'- V -O° 3 Q 20. EXISTING WATER TMJK NECK TO BE UTILIZED 2L NEW COAX hE99ENGER PIPE TO BE MOUNTED TO x 6 / t \ @ + 26 14 O -: / 4 13 / Il / ••• \Y "i% 19 2 CONCRETE FLOOR SEE 2/A -3 22. NEW 03 V2• SCHED. 40 GALV. PIPE WITH CAP (TYP OF 2) 23. (3) 1 518•X1 MOO GALA. HERE, STRUT. FASTEN ). UT TO WITH CORRECT BOLTS, N FIWASHERS, AND NJF9 (TYP). GUT TO CORRECT LENGTH W FIELD 24. NEW 14".18°X8• WESTELL CELLPAK CP528 TIMDBL TRANSPORT 979TET7 ENCLOSURE TO BE MOUNTED TO NEW H -FRAME 29- EXISTING OPEN METER BOOKIE TO BE UTILIZED FOR NEW 100 AMP METER BEE 3/A -5 26. NEW LB, TO BE INSTALLED. SEE 2/A -5 27. NEW WATER TAW PENETRATION CTYP). SEE 3 /A-3 Z9, 2�GCGROUIWDWI FROM EOUIFNENT TO 714E EXI9TWG 29. NEW GROUND ROD [MIND " B' -O` OGJ. SEE 3 1A -6 30. K AILY -, GROUND WIFE TO H -FRAME POST (TYP) 31. NEW 12 °XT °X1/4• COLLECTOR GFL'x1fNP BAR MOUNTED TO MTERJOR TAVK WALL FOR COAX GROUMDWG. SEE 32. EXISTING WATER TANK GROUND RING ® 22 24 5 I 1 i 1 T, I a f 23 I b ? ,. T .T � 3• t''. .,i '�* 6,y, '^�•.y�t,.�, `�$ ""� �' ""°"�,. . n f6k ~�_�• _ TT — � oiw+mi tNwEa�l]D/JGSta1BZ —/-J- MSiey$&\l 26983 B=00,WNROAD 9Y0 REWOOD, MN b633f L.ITE PLAN SHEET NUMBER SITE PLAN ® SCALE 1• =10' -O• Q ITE PHOTO SCALE, FLT•9. n Q Amt EXISTW3 WATER TANG HANDRAIL ETTM TELECOM 7RANWORT MANAGDANT, NC ' d. el)e�w -ems a. fzdaJ au-ma EXISTING WATER TAW, W -T COMMUNICATION EXISTING CARRIER ANTENNA - O AGO = 176' AGO DESIGN GROUP. LLC. All • 34631' All wee xv <TVSc YELL RED HGH - 18136' HGH PROPOSED NTERGONNECT ANTENNA YTO' 90 9SW MtNal.11 IS SEPARATION BETWEEN ( — JECTHO: T030403 ANTENNAS VERFY W,41W ENGINEER ORANGE � GREEN DPAWN fiY: 5AC� EXISTING CARRIER ANTENNA cH6c)cbo Dv: JKR {� 180• LYM • 16169' LYM U ANTENNA INFO & COLOR CODING /1 SCALE. N.TS. L MOTE. Y 11.10.E 6£)19IXi CONTRACTOR TO PANT ALL Q i w.tam rqt WNSIMICIIIXI ANTENNAS, COAX, AND MOUNTING KK HARDWARE TO MATCH EXISTING WATER TANG NOTE, CONTRACTOR TO INSTALL SERVICE LOOPS AT EACH END OF THE COAX AND A DRIP- LOOP.AIST BEFORE THE RADIO /ANTENNA U swn ec mmuw r.E CONNECTION WHEN M9TALL04 COAX sing ,,;rn la 4 mhus.a/.m/rosa°cu�/J- NOTE, DO NOT NBTALL ANTENNAS INTIL AZMT THS, ELEVATION", AND o ANTENNA SIZE 19 VERIFIED BY THE �« « msp -ssw PROJECT MANAGER NOTE, NO WORK OR MODFICATIONS Y838Y SMITHTOWN ROAD SHALL BE DONE TO TAW, WITHOUT sn....... MN aaaal THE APPROVED 9TPoIGTURAL ANALYSIS. SHEET TITLE TANK ELEVATION TANK ELEVATION 6 ANTENNA LOOKING SITE BOW AZH'A1TH DOUNTILT MIT SIZE RADIO • Mli MODEL • GABLE SIZE PROTECTED LOOKING AT 917E ANTENNA I LYM 16168' OAN' 3' V4` HI ANTENNA ] All 34631' 003' ]' W. I•i ANTENNA 3 IKH 48736' OJ3' 3' I/1' I•i ANTENNA d AGO 136' -0.19' Y I/4' NI COAX COLOR CODING CHART NOTE NOTE ALL COAX SHALL BE MARKED INSIDE THE (4) COAX TO BE RAN TO NEW INTERCONNECT LOOKING COAX TO fl1NRE CABINET WITH J' BLACK GN WHITE 'P- TOUCH' ANTENNA CU COAX TO BE UTILIZED t (U AT 817E _ANTENNA COAX MApGA.Ys TAPE. LIST THE NAME OF LINE 917E COAX FOR IiITURE USE. FUTURE COAX NEEDS AGO RED I RED 1 THE ANTENNA 19 LOOKMCa AT MIND THE TO BE TEPoINATED. USE PART, WHITE I AZIMAITN THE LABEL SHOULD BE WTHM d° M.MIIF. - MECA ELECTRONICS OF THE END Gf THE COAX t VISIBLE FROM PARP - d01 -F3. UNASED COAX AND NEW LYhI GREEN 1 W�NIT�E II THE FRONT OF THE CABINET. 9PLITTER TO BE WEATHER9EALED HGH YELLOWI YELLOWI WHITE I All NOTE. PROTECTED UFOPo�tAT10N, 1.0 = (U COAX CABLE 1.1 • (4) COAX CABLES YELLOW 4 YELLOW 2 WHITE I EXISTW3 WATER TANG HANDRAIL ETTM TELECOM 7RANWORT MANAGDANT, NC ' d. el)e�w -ems a. fzdaJ au-ma EXISTING WATER TAW, W -T COMMUNICATION EXISTING CARRIER ANTENNA - O AGO = 176' AGO DESIGN GROUP. LLC. All • 34631' All wee xv <TVSc YELL RED HGH - 18136' HGH PROPOSED NTERGONNECT ANTENNA YTO' 90 9SW MtNal.11 IS SEPARATION BETWEEN ( — JECTHO: T030403 ANTENNAS VERFY W,41W ENGINEER ORANGE � GREEN DPAWN fiY: 5AC� EXISTING CARRIER ANTENNA cH6c)cbo Dv: JKR {� 180• LYM • 16169' LYM U ANTENNA INFO & COLOR CODING /1 SCALE. N.TS. L MOTE. Y 11.10.E 6£)19IXi CONTRACTOR TO PANT ALL Q i w.tam rqt WNSIMICIIIXI ANTENNAS, COAX, AND MOUNTING KK HARDWARE TO MATCH EXISTING WATER TANG NOTE, CONTRACTOR TO INSTALL SERVICE LOOPS AT EACH END OF THE COAX AND A DRIP- LOOP.AIST BEFORE THE RADIO /ANTENNA U swn ec mmuw r.E CONNECTION WHEN M9TALL04 COAX sing ,,;rn la 4 mhus.a/.m/rosa°cu�/J- NOTE, DO NOT NBTALL ANTENNAS INTIL AZMT THS, ELEVATION", AND o ANTENNA SIZE 19 VERIFIED BY THE �« « msp -ssw PROJECT MANAGER NOTE, NO WORK OR MODFICATIONS Y838Y SMITHTOWN ROAD SHALL BE DONE TO TAW, WITHOUT sn....... MN aaaal THE APPROVED 9TPoIGTURAL ANALYSIS. SHEET TITLE TANK ELEVATION TANK ELEVATION 6 ANTENNA LOOKING SITE BOW AZH'A1TH DOUNTILT MIT SIZE RADIO • Mli MODEL • GABLE SIZE PROTECTED LOOKING AT 917E ANTENNA I LYM 16168' OAN' 3' V4` HI ANTENNA ] All 34631' 003' ]' W. I•i ANTENNA 3 IKH 48736' OJ3' 3' I/1' I•i ANTENNA d AGO 136' -0.19' Y I/4' NI COAX COLOR CODING CHART NOTE NOTE ALL COAX SHALL BE MARKED INSIDE THE (4) COAX TO BE RAN TO NEW INTERCONNECT LOOKING COAX TO fl1NRE CABINET WITH J' BLACK GN WHITE 'P- TOUCH' ANTENNA CU COAX TO BE UTILIZED t (U AT 817E _ANTENNA COAX MApGA.Ys TAPE. LIST THE NAME OF LINE 917E COAX FOR IiITURE USE. FUTURE COAX NEEDS AGO RED I RED 1 THE ANTENNA 19 LOOKMCa AT MIND THE TO BE TEPoINATED. USE PART, WHITE I AZIMAITN THE LABEL SHOULD BE WTHM d° M.MIIF. - MECA ELECTRONICS OF THE END Gf THE COAX t VISIBLE FROM PARP - d01 -F3. UNASED COAX AND NEW LYhI GREEN 1 W�NIT�E II THE FRONT OF THE CABINET. 9PLITTER TO BE WEATHER9EALED HGH YELLOWI YELLOWI WHITE I All NDTE. ALL AREAS MSIPE COFIPOI,ND SHALL BE HAND DW NTTM 3X TRENCH UAPTH TBT EI-W IMIAMSENIENT. TRAN NR a+tw) 666 -v.r. (BB9 6.. -aas REP CONDITIONS TO EXISTPY-a UEEP CONTROL FABRIC I• 6•X6•XW GALVANIZED ] 318° PIA GALV. STEEL PIPE STEEL PLATE Q P IA GALV. STEEL PIPE PIPE N3/8' HOLES (TYP) 7YP 114 REPAIR FABRIC / INSTALL = 6' WIDE -10- G ,. NEW USED CONTROL FABRIC U TAPE. e• -10• ABOVE ���. "� 3X TRENCH WIDTH I/Z° EXPANSION 6' ANCHOR (TYP) �= CONDUIT i ` COMPACT 901E N b• -S• LIFTS TO�� • 'ti5°' ,.,' AVOID EXCESSIVE SETTLEMENT !:I• CONDUIT FOR ELECTRIC OR STEP). BASF PLATE ' �S F.i?E1E ° •' CONCRETE FLOOR Da" GROUP. LLC. ........... w�T, TELEPHONE ccTea SAND SEDDW. 6• MIN. BURIED CONDUIT DETAIL 1 MESSENGER PIPE MOUNTING DETAIL 2 PROJECT NO: TOTUa03 SCALE, NT.S. SCALE. NTS. Z Q DRAWN DY: SAD CHECHED BY: JNR NOTES. CONTRACTOR TO UELP iOP SIDE OF F'ENETh'ATION ONLT EXISTWG TAN, WALL 3/16 z it.IR03 13Ttstl1 1 09.18.[8 FOfl ttlSiRUCiYRi 4'i NCMNAL SCHEDULE 80 STEEL SLEEVE MAG MI-1- I -V2• HOLE 4•4 NONNAL SCHEDULE 40 STEEL SLEEVE NEW I/1° COAX (7TP) EXISTWW WATER TASK �� CEILING. 3116 TE c uInFSOTA 'tuaxsc 6 �w3 NEW I -I!1° RUBBER —w.-A tl1 —/ J- GROFPIET TO DE CAULKED WITH SILICONE / , MSP•SSw FXISTPW TANG U4XLL 1836E SMITHTOWN ROAD SHORBW000, MN 6.331 / T TittF TYPICAL COAX TYPICAL COAX EIHI DETAILS PENETRATION PENETRATION (AT BASE) ��'VVV L (AT ANTENNA) ENETRATION DETAIL =&WA&TER •3 SCALE. NT9. 4 M °J NOTES, NOTES, ANTET@IA ALL NITS, BOLTS, AND MAST PIPE ANTENNA CONTRACTOR TO PLACE WASHERS USED ARE TO A NEOPF£NE MEMBRANE BE GALVANIZED BETWEEN ALL MOWTPIG rI T ' ANiENN,4 MOIANTWNC. HARDWARE AND WATER 0R4CKET BRACKET TANK WELD PLATE TO EJ(ISTNG TANK ANTENNA WIT V4 TYP ANTENNA COAX GROUND NOTES. LUG, CONNECT TO GROUD NEW 15'X15'X . SYSTEM CCNTRACTOR TO PANT GALVANIZED PIPE (TYP) ALL ANTENNAS, COAX, AND MO NTH- NEW 3Y, 5' -O' LONG HARDWARE TO MATCH GALVANIZED PIPE WITH WELDED RADIO WIT EXI9T/N. WATER TANK CAP AT BOTH ENDS. CUT 70 SEE A -1 CORRECT LENGTH N FIELD COAX CABLE GALVANIZED PLATE (TYP) ITJOE POUTER SPOTTER (TTP OF 2) NEW GALVANIZED U -BOLT (TYP). OR1LL HOLES AS NEEDED NEW 45'X45'AAH' GALVANIZED PLATE (TYP) ANTENNA PIPE MOUNT 1 SCALE NITS. T NEW V)' SNAP- NEW VY COAX (TYP) NEW SLOTTED HCGE CLAMP (MT9 PART 0FQM -AIO0 OR NEW TIM 2 3/B° GALVANIZED MESSENGER PIPE CLICK -ON HANGER DETAIL 3 9GAL6 NT9. Q 2 NOTES, ANTENNA MOUNTING KIT IS INCLUDED N THE ANTENNA PACKAGE. THE COMPACT ANTENNA MCINT HAS AN ADJUSTABLE TILT OF 115' AND THE AZIMUTH CAN BE ROTATED MO' AND HAS FIFE ADJUSTMENT CONTRACTOR TO USE PROPER TOOLS WHEN WOFW N6 ON TTM FACILITIES. THE USE OF C"Wei- LOCK PLIERS OR CRESCENT WRENCHES INSTEAD OF THE PROPER BOX END OR SOCKET WRENCHES WILL NOT BE TOLERATED. ALSO, WHEN TORGXIE IN; SETT9 ARE PROVIDED, IT 19 EXFECTED THE PROPER TORQUE BE USED CONTRACTOR TO LABEL DIRECTLY ON EACH ANTENNA WIT" A MF41ANEW MARKER (SHARPIE) THE AZMIJTH, WHAT SITE IT 8110079 TO, DOWN TILT, ETC - UPON COMPLETION OF INSTALLATION 140' AZWMtffW ADJWTMENT 115' DCUNTILT ADJUSTMENT ADJU9TM NT • - THE LOCATION CONTRACTOR 19 TO ADD PANT MARS ON THE ANTENNA MIX➢ EN NT AND ANTENNA MAST PIPE TO SHOW W- THE MOAT HAS 9HFMP TO CAUSE AN ALIGNMENT PROBLEM TOR2M SPECIFICATIONS NOMINAL BOLT SIZE OUT TORQUE 1/4' 50 N -LB 5116' LOT N -LB 3/S' 15 FT -LB V16' 24 FT -LB 1/2' 31 FT -LB 5/6. 60 FT -LB 3/4' 15 FT -LB INTERCONNECT ANTENNA MOUNT / PIPE MOUNT DETAIL 2 SCALE, NT6. , K ARM PLATE NEW SWIVEL KNUCKLE TIEBACK KIT. SABRE PART CIO -115 -001 (MOPCr AS NEEDED) NEW 3' TTM ANTENNA NOTE, ALL Fll7T8, BOLTS, ANNP WA49HER8 TO BE GALVANIZED NOTE, USE 2 PART EPDXY TO ADHERE PLATE TO FIBERGLAS5 SHELL OF ANTENNA USE 80 GRIT SANDPAPER CN ANTENNA GELCOAT PRIOR TO APPLICATION OF EPDXY 6X3A6X1° TAPPING; STEEL SC 1/9 (TYP) /�- V2' HOLE (TYP) NEW 3'X 3', 10 GAUGE GALVANIZED STEEL STIFF ARM ATTACHMENT PLATE —� NEW SCREW HOLES. MATCH EX16TW 3 SCREW SIZE/SPACING ON ANTENNA NOTES: CONTRACTOR TO PAINT ALL ANTENNAS, COAX, AND MOUNTING HARDWARE TO MATCH EXISTING WATER TANK SEE A -1 3' ANTENNA TIEBACK ARM DETAIL 4 SCALE, KT6. Q 2 ETTM TELECOM TRANSPORT MANA08,119 F, NC. c� wo-.xs W -T COMMUNICATION Df:bl�l GROUP. LLC. PROJECT NO: 7070bo3 ORAWN.I: 8A6 CHWCKEW WY: JKM1 2 1'.,.. EEM9M 1 W41AWB FW W61A.CWDi uctR� pnu[ssonu a uxr¢soin�� uaRSE T 3wu oo-wcsBDJ>3.W/lasia+m:J—t— MSP -SSW .Ho awoo.'MN ism WHORElY00D, MN b633i SHEET TIRE ANTENNA MOUNTINQ & COAX DETAILS WNEET NUMqMBER I. NEW 22'X15'XAI' TYPE 3D MAGNETEK N3R ENCLOSURE 2. NEW 2• -2 ALUMMUM TYPE LSE' ELECTRIC CONDUIT RN TO EXISTING METER CENTER 3. EXISTING GUILT -IN DISCONNECT TO BE UTILIZED. INSTALL NEW 100 AMP BREAKER A O NTTM 4. EXISTING OPEN METER SOCKET TO BE UTILIZED. INSTALL NEW 100 AMP METER TELECOM TRANSPORT S. NEW I -1l1• TELEPHONE CONDUIT FROM TTM MANAGGASNf, INC. CABINET TO NEW WESTELL CELLPAK ENCLOSURE + «(>w no k , 6. NEW I -V2• TELEPHONE COMMIT FROM TTM 3 S CASKET TO EXISTING ATNT SHELTER CONDUIT TO BE INSTALLED UTH GS 3 NEW FULL STRINGS O fxir wrows T. NEW I -VY TELEPHONE CONDUIT FROM TTM CABINET TO EXISTING T- MOBILE SHELTER CONDUIT TO BE to II U 1' ~ INSTALLED WITH 3 NEW FULL STRINGS 6. NEW H•XIO'XS° WESTELL CELLPAK CF328 TIARDSL TRANSPORT SYSTEM ENCLOSURE TO BE MOUNTED NEW H -FRAME y°y 9. NEW L.S. TO O BE INSTALLED W b EXISTING ATNT SHELTER TO BE PENETRATED FOR � J\ t- TELCO TIE -IN Q f- w 11. IS T ING T- OBIL E 514ELTE TO E PENETRATED FEOXR LCO TIE-IN � W N CATWPo ' NCoGTFETRACTOR L DE YGN GROUP. LLC. TO VEREY LOCATION OF ALL EXISTNCs UNDEWAZO ND UTILITIES PRIOR TO °.� W iACi uciune CONSTRUCTION 1 f ^�- GRADE en , _ - - - -__ NOTE, CONTRACTOR TO USE SEAL TIGHT SAPS ABOVE GRADE AND PVC COMMIT BELOW GRAPE. T L—zDT E E E T T T T ES CONTRACTOR TO LABEL EXPOSED CONDUITS T T T T T T RRwEDT NO: Tora6o2 WITH TAPE IDBNTIfI'RY CCN7ETIT9 INSIDE DMWN EY: SAD (TELEPHONE, ELECTRIC, FIBER ETC-) CH6DNE0 DY: JKR r- � NOTE, POWER &TELEPHONE SINGLE LINE DIAGRAM DISCONNECTION OF EXISTING TELCO FROM y EXISTING RADIO CABINET TO SE COORDINATED SCALE, NTB. /� WITH TTM PROJECT MANAGER A EXISTING ATNT SHELTER 11111 ilfi EXISTING T- MOBILE SHELTER L 5 Y EXISTING BUU.T -N DISCONNECT �c,,.. 2 loam R.tt9D1 1 mlam FOR cdttRNLRfN w Ji TO BE UTILIZED. INSTALL NEW 100 AMP BREAKER - $ mer _ k x� 1 Ek5 EXISTIG OPEN METER SOCKET r Ma 9 uon rt rwnwu: ee U711-IZED FOR NEW 100 x srA uwasoin NEW L-3. TO BE INSTALLED e .' if " `"a5r iSi'dT�A'. AMP METER T4 - I z6axT 6wvssL6/,1p/JDSmDx^J._../_ r 1# ,rd i€s5vo'w� im�"5'w'3W lF^'Li�'Y9A +a yii °'�a.u,JaB .:iT' '. • s �'. A #. X'Pa i awl Z .„bFg xwiN i'&I k T+: N E` ¢; 7"N NEW Y h ALUMINUM USE' '` NEW 1 -U2' TELCO CCNMIT. RUN TO IKF"�,ek"' ca+.�tMa'si4 T' ` V" IT RUN ELECTRIC CONDUIT (d➢N To EXISTING METER CENTER F �" MSPSSW NEW LB. '**«a' tti wr s M. tL:akTst Y w F #i kas*, , I=w« Rb.'@aS�P'�A9 A'U P�4P k'3'a x,kl A s ca&tl i<dE3F 44+aA' 4 YY �'Y3iC5'! (il tl Ec 4 1; µ � ; _� �.y 4 26r628NITNTOWH ROAD �. 9HOREWOOD, MN 66i2f SHEET TILE UTILITY DETAILS TELEPHONE DETAIL SCALE H.T.S. .T O ELECTRIC DETAIL SCALE, N.T.S. 3 SHEETHUM @ER A' ANTENNA MOUNT STAINLESS STEEL FLAT WASHER (TYPJ GROUND COAX GABLE GRADE STAINLE59 STEEL STAINLESS FLAT WASHER (TYPJ STEEL STAINLESS STEEL CROWDING KITS 00 O ' n G OLIN �O .18' MM. OTTM O HARDWARE LCCKWA9HER [TYPJ ��STAINLE55 TYPE SIZE COPPER WIRE STEEL m COLLECTOR 13%O'XIA' TELECOM TRANSPORT RANJADB,@iG W}D. 3 HOLE NUTS RYP—) ISM GROND BAR w wu. ax, am ao COPMR COMPRE991CN STAINLESS STEEL '�'IT�/' 6')3'X1 /{° CRO(MD BAR EXOtHEFd'IIC I -1 TER'IPUV. A-X%- HEX SO-T ® CONNECTION CHARGER O GROt1ND BAR -GO - CADWELD GT) STAINLESS EXPOSED BARE NEW %'X e' -O' n STEEL COPPER TO KEPT KOPR TO GGB, EG15 BLDG COPPER HARDWARE E MI ABSOLUTE MMMtM, NO SHIELD STEEL OR EXISTING LGHTNN3 GROUND GLAD STEEL CLAD GROUND ROD, GROIND INSULATION ALLCWED 0 BAR Po1RESSIOPIGAL) CABLE CROWDING CABLE COLLECTOR GROUND SCALE, NTS. BAR (CGB) 2 TYPICAL GROUND ROD q SCALE N.TS. 3 Q2 A A EL-1- 9ECiloN •A -A° WEI COIIROUP,ATION NEW MTERCCraNeca ANTENNA MOINTIW. PIPE NOTE, NEW TANK BASE GROW BAR oEalai oaoun, uc. we..e s. c,una - -- NOTE 1.'DGUBLNG UP' OR'STACKMG' OF CC.NNECTICN 19 NOT ANTEUUA GROWp. USE WALL BE INSTALLED. SINGLE HOLE LUG CONNECTION TO EXEiTING rn ,• PERIITTED G N pOID BARS 19 NOT 2, OXIDE INHIBITING COMPOUND TO BE USED AT ALL LOCATIONS. ALLOWED, ALL EXTERIOR B. NO CRAIPUG OF SOLID 9 USE CADLLEI.D ONLY. NEW GF20lOJD KIT NEW 6')3'X1 / {' TINNED MOUNTED GROUND BARS TO BE ANTENNA GROUND BAR W/ TINNED AND INSTALLED W/ STANDOFF INSULATORS STANDOFF INSULATORS EXOTHERMIC WELD PRDJECT No: 4oiao] GROUND BAR CONNECTION CONNECTION ULTRAILELD 1 TYP vD. ,NOTE, F COAX 19 TO EXCEED 15' SCALE, KTA FROM TANK BEND, A SECOND DRjw BY: sac CHECKED Br: JKR HIGH PRESS 'C' TAP CAZO ND KIT MIZT BE INSTALLED BEFORE GARNET ENTRY NEW 23'X5')41' TYPE 3D MAGNETEK N3R ENCLOSURE I I G WATER TANK WALL NEW COAX GABLE CROWD TO EXISTING ALL EXTERIOR MCWTMCa i WATER TANK HARDWARE NCLUDMG BOLTS, U��n- WA9HER9, EIC- 10 BE GALVANIZED 2 f 1NEW GROUND KIT. T15 INTO INTO NEW TANK BASE GRCUND BAR NEW GROIWJ BAR I I NEW H -FRAME POST [TYP) INSIDE CROWD BAR WJD STANDOFF INSULATORS I NEW RADIO MOUNTED TO INTERIOR — Ya ALG STRANDED GROND NEW MECHANICAL I - TAM, WALL. MOAT PER — INDUSTRY STANDARD '— — 1 It' yarr R ]wwluw u ucD m eE CtcswHU. a+D.e CONNECTICKNO I AS NEEDED NEW 6'X1/4' NICKEL 73 CADWE IN PLATED GROUND BAR CARPET I I MECHANICAL CONNECTION NEW n AUK, CROWD WIRE \�� CADWELD TO EXISTING GADLLELD R All1." SOLID TINNED n AW. SOLID TANK BASE PLATE CONNECTION I C CHASSIS TO _ EXISTING �S�S�� TINNED TANK BASE PLATE �— I ND RUG — — — —\ — — — J I 2A]b2 BMITHTOWN ROAD Z AWG SOLID TUN�Zl' n NIG snoftew000, MN ea]at GROUND WIRE FRO( GROUND WIRE H -FRAME P097 TO SHEErrIn.E•2 SOLID TUNED GROUND WIRE FROM � GROUND WIRE (TY GROUNDING DIAGRAM CABINET CHASSIS TO EXBTM TAW, GRAND RWNG EXISTUG TAN, -- '"� NEW GROUND ROD ...... MBER CABINET GROUNDING GROUND RUG GROUNDING DIAGRAM A_6 SCALE, NTS. Q SCALE, KTS. 5 Q GROUNDING NOTES L COAX CABLE SHALL BE GROUNDED AT ANTENNA LEVEL WITHIN 5' OF ANTENNA COAX WILL ADDITIONALLY BE GROUNDED AT THE BASE OF THE TOLLER 18' BEFORE THE CABLE REACHES A HORIZCNTAL PLANE. IF EQUIPMENT CABINET IS MORE THAN 15' FROM THE TOWER AN ADDITIONAL GRa➢JD KIT WILL BE ADDED 24' BEFORE CABLE ENTERS CABINET. 2. ALL COAX GROUND KITS WILL BE ANDREW 'COMPACT SURE GROINO' 3. VERIFY THE GI;b0UHDNIG CONTINUITY BETWEEN THE TOWER BASE AND THE NEW TIM CABINET GROUND BAR CONTRACTOR SHALL ENSURE THAT ALL METALLIC OBJECTS WITHIN 6' FROM CABINET HAVE GROUNDING CONTINUITY. THE CONTRACTOR SHALL CORRECT ANY DEFECTS BY ADDING GROUNDING CONDUCTOR TO ENSURE CONTINUITY. 4. CONTRACTOR SHALL PERFORM A GROUND IMPEDANCE TEST PRIOR TO CONSTRUCTICN TO ENSURE SITE 18 LOWER THAN 5-OHM ' IF SITE HAS A RESISTANCE HIGHER THAN 5 OHM REPORT TO TIM FOR FURTHER DIRECTION. 5, GROUNDING CONDUCTORS SHALL BE COPPER ONLY. EITHER SOLID OR STRANDED CONDUCTORS ARE PERMITTED. ALL EXTERNAL BURIED CONDUCTORS MUST BE BARE. EQUIPMENT GROUND LEADS IN CABLE TRAYS MUST BE GREEN INSULATED. 6. CONTRACTOR TO PROVIDE GROUND WIRES, BARS AND CONNECTIONS AS SHOW ON GROUNDING RISER DIAGRAM. 1 RCUTE CAROL DING CONDUCTORS ALONG THE SHORTEST AND STRAIGHTEST PATH POSSIBLE, EXCEPT AS OTHERWISE INDICATED. RADIUS BENDS CF GROUNDING LEADS TO BE A M04"JM OF 12% % WIRE MAY BE BENT WITH 6' RADIUS BEND WHERE FIELD CONDITIONS PROHIBIT WIDER SWEEPS. S. G WL14D G CONNECTIONS SHALL BE EXOTHERMIC TYPE ('CADWELD -) TO ANTENNA MASTS, FENCE POSTS, AND GROUND ROOS. REMAINING GRONDNG CONNECTIONS SHALL BE COMPREBBICN / MECHANICAL FITTINGS. ELECTRICAL NOTES I. ALL ELECTRICAL WOW SHALL CONFORM TO THE 2005 NATIONAL ELECTRICAL CODE. 2. GROUNDtG SHALL COMPLY OATH ARTICLE 250 OF THE NATIONAL ELECTRICAL CODE. 3. ALL ELECTRICAL ITEMS SHALL BE UL. APPROVED OR LISTED. 4. POWER WIRES AND CABLE$ M-140. SHALL BE COPPER WITH TYPE XHW, THM, OR THIN MULAIION. SOLID CONDUCTORS FOR '10 A.1I34 AND SMALLER STRANDED FOR LARGER THAN -10 AUG. MINIMUM SIZE M2 AWG. 5. POWER WIRES OUTSIDE CABINET AND CABLES SHALL BE INSTALLED IN CODE COMPLIANT RIGID CONDUIT OR FLEXIBLE LIQUID TIGHT CONDUIT AS INDICATED ON DRAWL. 6. CONTRACTOR TO 05TAN ALL PERMITS, PAY PERMIT FEES, AND BE RESPONSIBLE FOR 8CHEDULI43, INSPECTIONS. 1. CONTRACTOR TO OBTAIN LOCAL POWER AND TELEPHONE COMPANY APPROVAL AND COORDINATE WITH UTILITY COMPANIES SERVICE ENTRANCE REOUIREMENTB. GENERAL NOTES I. ACTUAL ANTENNA AZIMUTH 1$ DETERMINED BY ACTUAL 'LINE OF BIGHT' FROM TOWER TO TOWER CONTRACTOR SHALL ENSURE ANTENNA HAS MEANS FOR OPTIMIZATIONAL. ADJUSTMENTS. 2. LINE O SIGHT TAKES FRECEDIN9 OVER AZIMUTHS SHOWN ON %.AL 3. MNIMIM SEPARATION BETWEEN ANTENNAS IS 18' IF CONTRACTOR CAN NOT MAINTAIN MD46I MM DISTANCE CONTACT ENGINEER FOR SOLUTION / ALTERNATE DESIGN 4. COAX CABLE LENGTH SHOWN IS APPROXIMATE CONTRACTOR IS REQUIRED TO MAKE ACTUAL FIELD MEASUREMENT PRIOR TO WRC VASE AID BE RESPONSIBLE FOR SAME. 5. COAX CABLE SHALL BE RAISED / SUPPORTED WITH HOISTING GRIP AT APPROPRIATE POINTS PER MANFAOTURER REQUIREMENTS. 6. CONTRACTOR WILL PROVIDE COAX CABLE, RF CONNECTORS AND RF GROUNDING KITS. ALL LABOR AND OTHER MATERIALS DESCRIBED ON THIS DRAWING, AND ALL ITEMS NOIDENTAL TO COMPLETING AND PRESENTING THIS PF20JECT AS FULLY OPERATIONAL SHALL BE CONTRACTORS RESPONSIBILITY, I. CONTRACTOR SHALL SUPPORT COAX CABLE PER MANFACTURER REQUIREMENTS 6' LDF s 4' OCJ SUPPORT SHALL M PER MAIFACTURER REQUIREMENTS AND BE STAINLESS STEEL SNAP IN OR HCN COMPRESSING ENUTTERH.Y CLAMP. NO NYLON OR PLASTIC -ZIP-TIES' WILL BE ALLOWED. COAX MAY BE UNSUPPORTED INSIDE MONOPOLE. e. NO COAX SHALL BE OUTSIDE THE POLE MORE THAN 20' -0' (UNLESS OTHERWISE DIRECTED) TO GET FROM AN EXISTING PORTHOLE TO ANTENIA HEIGHT F DISTANCE B GREATER TPAN 20' -0' ANEW 6'X9' PORTHOLE SHALL BE INSTALLED, PORTHOLE SHALL BE INSTALLED PER TOWER MANUFACTURER REQUIREMENT$ AND PORTHOLE SHALL BE INSTALLED PER TOWER MANUFACTURED BY VALMIOIT INDUSTRIES. NO SUBSTITUTION IS ALLOWED. NO HOLES WILL BE CUT WITH A TORCH ALL HOLES WILL BE CUT WITH DIAMOND WHEEL. NO NEW PORTHOLES SHALL BE "STALLED UNLESS PRIOR WRITTEN APPROVAL 1$ GIVEN BY RTM'. GENERAL WELDING I. ALL WELDING SHALL BE BY AN AllB CERTIFIED WELDER 2. COMPLY WITH THE AWS STRUCTURAL WELDING CODES, INCLUDING ANSVAlI WA DI00 -96 'ALLW4 STANDARD FOR WELDED STEEL TANKS FOR WATER BTORAGE' AS MODIFIED TO DATE 3. MAKE ALL WELDS TO THE TAN, WALL WITH EIOIS LOW HYDROGEN RCD. WELD SMOOTH AND AVOID UNDERCUTS AND BURRS. GRIND SMOOTH ALL WELDS 80 THAT NO SHARP PROTRUSIONS REMAIN. SMOOTH IS DEFINED AS NO CUTS OR ABRASIONS OCCUR WHEN RUBBING YOU HAD OVER THE WELD. 4. DO NOT WELD WHEN THE AMBIENT TEMPERATURE IS BELOW 32F LNLE85 THE REQUIREMENTS OF AWWA 0100, SEC 103.1 ARE FOLLOWED 5. BEFORE WELDING, REMOVE ALL COATPGS WITHIN 6G OF THE AREA TO BE WELDED. FMI -ARE EXISTING STRUCTURAL COMPONENTS SURFACES WHERE WELDING IS TO BE PERFORMED IN ACCORDANCE WITH SSPC AND API CODES. 6, WELDING MAY CAUSE BLISTERING O THE PANT NEXT TO THE WELD. EXTEROR PAINT DAMAGE $HALL BE REPAIRED AFTER COMPLETION OF TH AN E TENNA INSTALLATION, AND SHALL BE COMPATIBLE WWTH THE EXI5TM PAINT SYSTEMS. (TNEMEC URETHANE k, EXTERIOR). NTERIOR PANT SHALL BE RESTORED PER AQUA P102 -91 'COATING STEEL WATER STORAGE TA)'"' PERSONNEL ENTRY TO WATER VESSEL SHALL COMPLY UXTH AUWA 0652 'DISINFECTION OF THE WATER STORAGE FACILITIE8' AND LOCAL JURISDICTIONAL REQUIREMENTS. 1. DO NOT WELD GALVANIZED COMPONENTS DIRECTLY TO THE TANK SURFACE. GRIND GALVANIZED SURFACES FREE OF GALVANIZING PRIOR TO WELDING. PREPARE EXISTING BTRICTURAL COMPONENT SURFACES WHERE WELDING IS TO BE PERFORMED IN ACCORDANCE WITH AWS CODES. B. USE ASTM A -36 CARBON STEEL FOR ALL STRUCTURAL STEELS USE A -30I BOLTS UNLESS OTHERWISE SPECIFIED, 9, COMPLY WITH APPLICABLE AIWA D -100, ASNI, ASTM STANDARDS, THE ACI, RISC, AND FEDERAL STATE AND LOCAL CODES, DARING CONSTRUCTION DESIGN AND FABRICATION, 10. VERIFY FIELD CONDITIONS. FIELD FIT UP PROBLEMS OR CHANGES GES TO THE PL SHEETS ARE TO BE BROUGHT TO THE ATTENTION OF THE ENGINEER CONTRACTOR SHALL CONTACT LOCAL WELDING INSPECTOR 48 HOURS PRIOR TO ACTUAL WELDING OR ENGINEER 11. WELD CERTIFICATION SHALL BE PROVIDED TO WELDING INSPECTOR PRIOR TO WORK COMMENCEMENT. WATER TANK CLEANING AND PAINTING REQUIREMENTS NOTE, CONTRACTOR SHALL FEATHER ANY ROUGH EDGES AS A RESULT OF SPOT BLASTING DAMAGED AREAS. INTERIOR WET, BLASTING, SPOT BLAST SSPC -5PI0 NEAR -WHITE FINISH ALL RUSTED, ABRADED, LOOSE PANT, AND POWER TOOL CLEANED AREAS. PRIME COAT. SPOT PRATE ONE COAT OF TNEI'EC SERIES 91 H2O HYDRO -ZINC TO ALL BARE STEEL WITHIN 12 HR5. AFTER BLASTING. DRY FILM THICKNESS - 25 -35 MILO. INTERMEDIATE COAT, ONE COAT TNEMEC SERIES 20 -1255 CHICAGO BEGS POTA PDX DRY FILM THICKNESS - 4D -60 MILD. FINISH COAT, ONE COAT TNEMEC SERIES 20 -MO2 TAN, WHITE POTA -PDX DRY FILM THICKNESS - 50 -60 MILE. INTERIOR DRY, BLASTING, SPOT BLAST SSPC -6P6 COMMERCIAL BLAST ALL RUSTED, ABRADED. LOOSE PAINT, AND POWER TOOL CLEANED AREAS. PRIME COAT, SPOT PRIME ONE COAT OF TNEMEC SERIES 91 H2O HYDRO -ZINC TO ALL BARE STEEL WITHIN 12 PRO. AFTER BLASTING. DRY FILM THICKNESS - 25 -35 MILS. FINISH COAT, ONE COAT TNEMEC SERIES 20 -UA402 TANK WHITE POTA PDX. DRY FILM THICKNESS - 5D -6D MILS. EXTERIOR BLASTING, SPOT BLAST SSPC -8P6 COMMERCIAL ALL RUSTED, ABRADED, LOOSE PANE, AND PC(MER TOOT. CLEANED AREAS. PRIME COAT, SPOT PRIME ONE COAT OF TNEMEC SERIES 136 - 1255 CHICAGO BEIGE PR"ER TO ALL BARE STEEL WITHIN 12 HRS, AFTER BLA97IG. DRY FILM THICKNESS • 3D-4D MILS. INTERMEDIATE COAT, ONE COAT OF TNEMEC SERIES 30 SPRA -SAF EN (•••) DRY FILM THICKNESS - 2D -3D MILO, FINISH COAT, ONE COAT OF TNEMEC SERIES 30 BFRA -$AF EN (•••) MATCH EXISTING COLOR) DRY FILM THICKNESS - 20 -3D MILS. NOTE, CONTRACTOR TO VERIFY THAT ABOVE SPEC'S ARE APPROVED PER LOCAL MUNICIPALITY REQUIREMENTS PRIOR TO ORDERING AND PAINTING •. CONTRACTOR SHALL ENSURE COLOR MATCH TO EXISTING PANT ON TAW, MEET WITH VILLAGE OR CITY t PROVIDE COLOR SAMPLE FOR APPROVAL PRIOR TO PAINTING. NOTE, THIS PAINT MAY NOT BE RIF TRANSPARE-M AND SHALL NOT BE USED TO PANT THE ANTENNAS OR COAXIAL. GABLE. ETTM TBEG(AI TRAF OPM LIATNABB,Bii, Wa snTne r�'om'"m'� ' v� (3aU ew-uee W -T COMUMCATION CE®IGN mom Lm PflOJECP NO: �T3TOG03� ow,wx av: sno CHEON¢O BY: JNft 2 11,t9.W P1N9(ll 1 M79AB Ftft 0.YSiFWCixt1 nrn�a�alk oim,mx 2 j Gaenvau A WCGV2s.RW/;SQ/1➢3u,Dx—V—J— MSP -SSA( 39393 SMITHTOWN ROAD SHOREW000, NN 56331 3HESTTITLE NOTES 9N66gT NUNBfiR P't °�