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04-28-14 CC Reg Mtg Agenda
CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, APRIL 28, 2014 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mai or Zerb Hotvet Siakel Sundberg Woodruff Attachments B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes, April 14, 2014 Minutes B. City Council Work Session Minutes, April 14, 2014 Minutes C. City Council Regular Meeting Minutes, April 14, 2014 Minutes 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be remo>>ed from the Consent Agenda. Comments can be taken or questions asked following remo>>al from Consent Agenda A. Approval of the Verified Claims List Claims List B. Authorization to Hire Two Seasonal Public Works Employees Director of Public Works memo C. Approval of a Sign Retroreflectivity Polio* Engineer's memo, Resolution 4. MATTERS FROM THE FLOOR (No Council action Nvill be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS A. Review of 2014 Assessments by Hennepin County Assessor Council questions Michael Smerdon CITY COUNCIL REGULAR MEETING AGENDA — APRIL 28, 2014 Page 2of2 7. PARKS 8. PLANNING A. Minor Subdivision Applicant: Janie Korin Location: 6135 Cathcart Drive 9. ENGINEERING /PUBLIC WORKS A. Authorize the Expenditure of Funds for Two (2) Single Axle Dump Trucks 10. GENERAL /NEW BUSINESS A. Letter of Support for Legislative Bills Related to Bees and other Pollinators B. Consideration of Establishing a Four -Year Term for Mayor C. Purchasing Card Program 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report 2. Quarterly Investment Report 3. Trail Projects Timeline 4. State Aid Funding Status B. Mavor and Citv Council 13. ADJOURN Attachments Planning Director's memo, Resolution Director of Public Works' memo Administrator's memo Administrator's memo, Ordinance Finance Director's memo, Resolution Finance Director's memo CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 . 952- 960 -7900 Fax: 952- 474 -0128 • -,N-ww.ci.shorewood.mn.us • citchall 'ciici.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, April 28, 2014 7:00 p.m. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item 4313: Staff is recommending approval of the appointment of two seasonal Nvorkers for the Public Works Department. Agenda Item 43C: The MN Dept. of Transportation (MN /DOT) has adopted the Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD) and requires the city to establish an assessment or management policy that is designed to maintain sign retroreflectivity at or above minimum levels specified in MN MUTCD. Staff has prepared the attached resolution establishing said policy. Agenda Item 44: Matters from the Floor— members of the public have an opportunity to address the Council on an issue not on the agenda; no Council action Nvill be taken. Agenda Item 45: There are no public hearings scheduled this evening. Agenda Item 46A: Hennepin County Assessor Michael Smerdon Nvill be present to answer questions about the 2014 Assessments. Agenda Item 47: There are no park items this evening. Agenda Item 48A: This is a request from Janie Korin for a Minor Subdivision at 6135 Cathcart Drive. A resolution is attached for Council's consideration. Agenda Item 49A: Public Works staff has programmed the replacement of Unit 65 and Unit 68, two 1998 Ford single axle dump tricks. As has been discussed during the Capital Improvement Program (CIP) work sessions previously, these tricks are sixteen years old and are becoming more and more problematic in the operations. This item considers the authorization of the expenditure of fiends to replace these two single axle dump tricks, under several proposals. Agenda Item 410A: The city received a request from Patricia Hauser of the Humming for Bees organization for letters of support for two pending bee bills currently making their Nvay through the state legislature. Attached are draft letters to State Representative Pugh and State Senator Osmek for Council's review. Agenda Item 41OB: At the February retreat, Council discussed changing the term of Mayor from a two -year term to a four -year term. A draft ordinance amending the Mayor's term is attached. Council Neill need to determine the effective date of this term change. Executive Summary — City Council Meeting of Apri128, 2014 Page 2of2 Agenda Item 41OC: Consideration to authorize staff to enter into a purchasing card program through PFM Financial Services, LLC. Agenda Item 411: There are no items of old business this evening. Agenda Item 412.A.1 & 12.A.2: The monthly budget report Nvill be distributed at the council meeting on Monday, and the quarterly investment report is attached. Agenda Item 412.A.3: The Trail Projects timeline Nvill be provided. Agenda Item 412.A.4: An update on the state aid funding status Neill be provided. Agenda Items 41213: Mayor and City Council Members may report on recent activities. CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING MONDAY, APRIL 14, 2014 1. CONVENE SPECIAL CITY COUNCIL MEETING Mayor Zerby called the meeting to order at 5:30 P.M. A. Roll Call Present: Mayor Zerby; Councilmembers Sialcel, Sundberg and ' Absent: Councilmember Hotvet B. Review Agenda Sundberg moved, Woodruff seconded, approving the agenda as pre 2. INTERVIEW CANDIDATE FOR CONSIDERATION LAKE MINNETONKA COMMUNICATIONS COMMIS A. 5:30 P.M. Paul Stelmachers, 5210 Shady Lane 3. ADJOURN #2A _57_5_5 COUNTRY CLUB ROAD LARGE CONFERENCE RM _5 :30 P.M. sented. Motion passed 4/0. OF APPOINTMENT TO THE 5ION Woodruff moved, Siakel seconded, Adjourning the City Council Special Meeting of April 14, 2014, at 5:55 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED , Christine Freeman, Recorder Scott Zerby, Mayor ATTEST: Jean Panchyshyn, CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, APRIL 14, 2014 MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Zerby called the meeting to order at 6:00 P.M. A. Roll Call Present: Mayor Zerby; Councilmembers Hotvet, Joynes; City Clerk Panchyshyn; Finance Director of Public Works Brown Absent: None B. Review Agenda Woodruff moved, Siakel, seconded, approving 2. PRESENTATION BY DEB KIND CENTER "COVE" Mayor Zerby noted a presentation about 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. berg, and Woodruff, Administrator ong; Planningbirector Nielsen; and as presented: Motion passed 510. ON THE SOUTHSHORE or Kind and Tonka Bay Councilmember Ansari are going to make called Southshore Community Center - SSCC). Mayor Kind noted she is a professional graphic designer by day and that Councilmember Ansari has experience in marketing and business development. She explained that both of them were members of the Southshore'Center Advisory Committee (SCAC) which was formed last September by invitation of Mayor Zerby. The goal was to get representatives from the five cities that co -own the SSCC to come up with ideas about the fkure of the SSCC. She and Ansari decided to draft a proposal that the cities could react to. To date they have presented the Cove concept to the Greenwood City Council and the Tonka Bay City Council. Those two Councils have expressed general support for the concept of spending money on what she and Ansari have termed the, "now" costs. The now costs would support building improvements and rebranding with the condition that this would be the last chance to make SSCC operations sustainable. Any money raised in excess of operational costs would be used for capital improvements to the building. Kind explained that the City of Deephaven has withdrawn from participation in the proposed joint venture. As of yet representatives from the Minnetonka High School VANTAGE Program have not decided whether or not VANTAGE will rent space in The Cove. Nor, has the Minnetonka Communication Education (MCE) Board decided if it is willing to partner on providing the programming, scheduling and marketing for The Cove. She and Ansari did meet with MCE Executive Director Tim Litfin and she believes that he has generally bought into the concept but the MCE Board has not approved that. The Cove proposal has been revised many times based on input from Litfin. She and Ansari originally planned on leaving the name of the facility as is but based on strong opposition from Litfin decided to propose the name of The Cove. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES April 14, 2014 Page 2 of 6 She stated that she and Ansari did consider other names also (e.g., The South Lake Center, The Harbor, The Port, etc.). They believe the name The Cove is evocative of the hidden location; the location is probably the biggest negative for the facility. The name also gives homage to the Lake Minnetonka area. The concept includes naming the rooms in the facility after bays in Lake Minnetonka. She noted that she and Ansari have spent countless hours on their proposal. She stated some people have suggested having a naming contest for the facility but she and Ansari are not interested in taking that task on. She then stated that Tammy Magney (who helped them with the numbers in the proposal) thought the name The Cove instantly changes the feel of the facility. She noted their intent for this evening is to get the Shorewood Council's °general buy in. But, their feelings will not be hurt if this Council does not like the proposal or if it thinks, that doing the three -year pilot project is just delaying the inevitable and the cities should just pull the plug. Councilmember Ansari stated the SSCC has been Shorewood's cremes to bare for the last couple of years. Shorewood has tried many other viable options. That is why she and Kind have presented it to other Council's as the last opportunity or a graceful exit strategy. Their proposal may not work,., - Councilmember Sundberg stated that she does not think she will this at this time. She explained Shorewood staff needs to care' noting staff has a lot of experience with running the SSCC. She City Council's position is on the proposal. Councilmember Woodruff stated because this asked Mayor Kind to highlight their proposal. to make any recommendation on at the numbers in the proposal, d like to hear what the Excelsior for viewing audience he Mayor Zerby stated it was his pleasure to work with Mayor Kind and Councilmember Ansari on SCAC. He noted the proposal ,is the culmination of a lot world by the SCAC and the VANTAGE Team. Then Ansari and Kind took that information and used it to help write a proposal. He then noted a name change had also been suggested by the. Southsore Senior Partners (SSSP), the VANTAGE Team and others. He stated he likes the name The Cove and likes the suggested names for some of the rooms. Mayor Kind highlighted the proposal. The highlights are as follows. • The. VANTAGE Team members are Minnetonka High School students. The Team's supervisor is Eric Sill., • There were four key learnings from the VANTAGE Team's research. 1. There are six community centers in the metro area that operate at or near break even, so it is possible for the SSCC to break even as well. Kind noted that the SSCC is unique in that the building is paid for. Councilmember Sundberg stated that those centers had substantial advantages the SSCC does not have. Kind stated that one of those six had just room rental, just like the SSCC. 2. The facility's awareness needs to be improved. Forty -three percent of survey respondents had never head of the SSCC. Of the 57 percent of those who had heard most thought it was a senior center only. 3. To break even the facility needs to have professional programming, scheduling and marketing to maximize the use of the space. And, it needs to appeal to all ages and potential renters. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES April 14, 2014 Page 3 of 6 4. To appeal to all ages and potential renters the appearance of the building needs to be upgraded to have a "wow" feeling, the building technology needs to be upgraded, and the building needs new branding. • The City of Shorewood and SSSP had two key desires. One is the desire to have someone at the facility during regular business hours and programming and rental times. The second is the desire is for SSSP to be able to continue to rent space at the facility. • The proposal is a 3 -year pilot project proposal which the authors believe addresses the key learnings and key desires. The goal is to put the SSCC on a course that makes it viable for the future. • On March 5, 2014, the City of Deephaven submitted a letter nc withdrawal from participation in the SSCC. The draft of The ( reflects that. (Kind noted that the Cooperative Agreement for owner city to withdraw.) • The name of the SSCC will be changed to The Cove and the wi to reflect that. • Upgrades to the building are proposed. A dramatic entrance lighting, carpet and so forth. In order to house "senior" items an large coat room would be repurposed into "The Corner" gift space to showcase bakery sale items, greeting cards, newsletter,, be hung on an attractive new coat hook system in the halfway Echo Bay Room (dining room), Gideon Bay Room (activity, (conference room). Black and white prints of Lake Minnetonka walls. A Cove executive board would oversee the upgrades. the other owner cities of its -Year Pilot Project Proposal >CC does not allow one co- will be updated will have a feature wall, accent I make better use of the space, the shop /display area a centralized books and so forth. Coats would The rooms would be renamed to room), and Excelsior Bay Room images would be displayed on the • The proposal reflects Shorewood would continue to have "fiduciary responsibility" and to manage operations, set room rental rates and so forth. NICE would provide professional programming for all ages. Marketing, will be done through the NICE course /program catalogue that is mailed to homes in the School District. NICE would also be in charge of all program and rental scheduling which will resultin space information being in one space. Rental fees will be for the room and table set -up only. The renter, will need to arrange for linens, catering, liquor insurance, and so forth. • Program rental will be split 60 percent to the instructor / program director (that is what is done for all ,NICE progra mming), 30 percent to NICE (MCE currently gets 40 percent) and 10 percent to The Cove. Kind noted that idea was ,suggested by Mayor Zerby and NICE Executive Director Litfin seemed to be opens to that. • Rental revenue from events such /as weddings and class reunions would be split 30 percent to NICE and 70 percent to The Cove. • The Covewould be able to host fund raising events when the facility is not being used for NICE • A site manager / receptionist would be paid by The Cove and would work four hours per day Monday through Friday. • The custodian would be paid for by The Cove and would report to and be scheduled by the site manager. • To honor the historic contributions of the Friends and SSSP, The Cove may discount rentals to the SSSP and may split proceeds from The Corner gift shop / display area. Shorewood would decide what the split should be. SSSP will need to keep a clear and separate identity for itself and its printed material. • The upgrade costs are estimated to be just over $90,000 with the "now" costs being $44,895 of that. (It was noted that Tammy Magney helped with the estimates.) The costs would be based on the population percentages of the four participating cities and then Deephaven's share would be CITY OF SHOREWOOD WORK SESSION MEETING MINUTES April 14, 2014 Page 4 of 6 split based on those percentages as well. The $44,892 would be split as follows: Excelsior - $8,452; Greenwood - $2,366; Shorewood - $28,761; and, Tonka Bay - $5,313. Mayor Zerby explained when the SSCC was constructed it was primarily for a senior center and programming was done by the seniors for the seniors. About four years ago the point was reached where the seniors were struggling to operate the SSCC. Shorewood stepped in and hired a contractor to run programming for non - senior events. SSSP continued to manage the senior programming. He stated from his perspective he believes people are striving for a true community center with one entity doing the programming and scheduling for all ages. The entity that would do that is not known at this time. The use of the building is evolving and the building needs to evolve to meet those needs. What is in the proposal would do some of that. He then stated the six community centers in the metro area that operate at or near break even are located in the Cities of Andover, Chaska, Hopkins, Minnetonka, Richfield, and Shoreview. The Depot in Hopkins would be the kind of center to aim for. Mayor Kind concurred with The Depot suggestion. Zerby stated The Cove proposal is a way to refocus the S Mayor Kind stated NICE does provide programing for all ages; and things could potentially evolve to where the SSSP could back away from the programming it does. Councilmember Hotvet stated that she has taken classes at the SSCC which were centered around the kitchen in the past. She then stated there should be a to- be- determined line item about future kitchen upgrade needs. She asked if that has been explored in depth. She stated she thought holding kitchen related programs could be a big ticket item. Mayor Kind, explained that NICE Executive Director Litfin believes the kitchen is a plus for NICE because the NICE facility and the schools do not host cooking classes. Kind noted that the current kitchen is tip to code and it is a commercial kitchen; therefore, upgrades did not make the "now" list. Councilmember Siakel asked who Tammy Magney is. Mayor Kind stated she is a local architect and co- owner of the Commons workspace in Excelsior. Kind stated she and Councilmember Ansari asked Ms. Magney for assistance. Ansari ';stated Ms. Magney has done other projects in the area and one of her current projects is in Excelsior. Ansari noted that Ms. Magney was very generous with her time; she did not charge a fee. Kind stated Ms. Magnet' has designed some of the spaces at NICE that are used by the VANTAGE. students. Mayor Kind noted that the VANTAGE Program is planning on expanding from 40 students this school year to 150 students for the 2014/2015 school year. Councilmember Siakel stated -that there are residents who clearly want to support the SSCC. Therefore, she would like to find a positive solution. She then stated she thought there were some very good things in the proposal. But, it only addresses the minimal needs. There are capital maintenance /improvement needs that are not addressed. She stated there is a need for greater participation from the owners to satisfy the bigger picture needs. Mayor Kind stated that she and Councilmember Ansari have pointed out to the Greenwood and Tonka Bay Councils that there are capital improvement items that need to be considered. She then stated from her perspective if The Cove could pay for itself operationally then she thinks the Greenwood Council would support capital expenditures for the future. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES April 14, 2014 Page 5 of 6 Councilmember Ansari stated the Tonka Bay Council has always shown interest in maintaining the asset although no one has defined what that means. That Council has discussed the roof and the kitchen from a safety perspective. It has shied away from the programming part. It has not discussed the secondary needs officially. Independent of The Cove proposal the roof will have to be replaced in the not too distant future. Councilmember Siakel stated some of the capital improvements that will need to be done in the next four to seven years will approach $100,000. Tonka Bay's share of that would be close to 13 percent. There are more substantial contributions that would need to be made by Greenwood and Tonka Bay as well as the other two owners. Siakel then stated she would love for NICE to be involved. She asked if that is realistically possible. She stated a comment was made about pulling the plug. She asked what that means to people. Mayor Kind responded it could mean renting the building, closing it and paying the utility bills, or it could be one owner buying out the others. Councilmember Woodruff asked when this proposal Kind responded on April 21 at 6:00 P.M. Mayor Zerb: Woodruff then asked what appetite the Greenwood and T SSCC or The Cove operations. Mayor Kind and Councilm Mayor Kind clarified that Greenwood has minim the years Greenwood has typically sent an anni would be the level it would consider for ongoing' use the SSCC because of the location based on residents are supportive of some level of funding. Councilmember Siakel stated it's $60,000 annually. that presented to the Excelsior Council. Mayor that he plans on going to that; mcils have for helping to subsidize both responded zero. for supporting operations. She stated that over or anywhere Between $900 and $1,200. That She then stated very few Greenwood residents -n. Mayor Zerby noted that many Greenwood subsidized the SSCC at a level of about Councilmember Hotvet asked when NICE Executive Director Litfin is going to bring this to the NICE Board. Mayor Kind stated that will not be done until there is general support from the Councils for the four participating cities. Kind noted that Litfin has been involved in the process and been provided with a copy of every,iteration of the proposal. The first iteration was an absolute no, but this iteration could work. Councilmember Sundberg asked what the comment that this is the last chance means. Does it mean that the deal would be kilted if Shorewood does not accept all of the caveats Greenwood and Tonka Bay have identified? Councilmember Ansari stated to her it means this is the last time to have this discussion. Sundberg stated from her perspective it is time to "fish or cut bait ". Ansari clarified it could be some version of this proposal that is palatable to all four Councils or it could be something completely different. No one wanted to say no to the SSCC without an honest effort. Mayor Kind stated what she and Councilmember Ansari put forth is a true effort and they really do want The Cove to break -even or at least close to it. Councilmember Siakel stated Shorewood has been running the SSCC for the last several years. A couple of cities contributed at the end of some years. She asked what the other owner cities have contributed toward SSCC operations the last five years. Administrator Joynes stated that is somewhat unclear. Joynes explained that there were some contributions for the digital sign. It's his understanding that Excelsior had money available and chose not to give it unless someone asked for funding. But he is not sure this Council CITY OF SHOREWOOD WORK SESSION MEETING MINUTES April 14, 2014 Page 6 of 6 knew it needed to do that. He thought there have been minor contributions from time to time; not anything routine on a year -to -year basis. Mayor Kind stated that Greenwood has contributed every year in December, noting that is old news. Mayor Zerby reiterated that he thinks the SSCC needs to be rebranded. He stated no one is sure what MCE will decide to do. He noted that Shorewood feels strongly about the SSCC and would like it to be supported with or without a partnership with MCE. He asked if MCE is part of the package for the other three cities to move forward with some proposal. Maybe another partner could be found. Mayor Kind stated she is unsure. Councilmember Ansari stated if it was a revenue producing partner she thought it would be okay; it does not specifically have to be MCE. Kind stated MCE is a proven entity and it needs more space for its programs. That was appealing to the Greenwood Council. The Greenwood Council had expressed concern that The Cove might just end up with the leftovers from MCE and not be a primary rental space. Mayor Kind stated she would report back on how the Mayor Zerby thanked Mayor Kind and Councilmember proposal. 3. ADJOURN Woodruff moved, Sundberg seconded, at 6:45 P.M. Motion passed 510. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder with for all of the time Council. into writing a Work Session of April 14, 2014, Scott Zerby, Mayor CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, APRIL 14, 2014 MINUTES #Zc 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, Sialcel, 'Sundberg, and Woodruff; Attorney Keane; City Administrator Joynes; City Clerk Panchvshv n; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brov n; and City:, Engineer Hornby Absent: None. B. Review Agenda Sundberg moved, Woodruff seconded, approving the agenda as'presented. Motion passed 510. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, March 14, 2014 Hotvet moved, Woodruff seconded, Approving the City Council Work Session Minutes of March 24, 2014, as presented. Motion passed 510. B. City Council Regular Meeting Minutes, March 24, 2014 Woodruff moved; Stakel seconded, Approving the City Council Regular Meeting Minutes of March 24, 2014, as presented. Motion passed 5/0. 3. CONSENT AGENDA Mayor Zerbv review ed the items on the Consent Agenda. Woodruff moved, Hotvet seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List B. Adopting RESOLUTION NO. 14 -023, "A Resolution Approving Election Judge Compensation Rates." C. Adopting RESOLUTION NO. 14 -024, "A Resolution Approving the Regular Full Time Employment of Brett Baumann as Light Equipment Operator." D. Accept Proposal for Safety Training CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 2 of 21 E. Accept Proposal from American Engineering Testing, Inc., for Galpin Lake Soil Borings F. Accept a Donation from the American Legion G. Accept Proposal and Authorize City Administrator to Enter Into an Agreement for City Hall Landscape Maintenance tenure on ark system onnect the eb and the i the Park r when he She noted -ct he Nvas rood. She ,e. she found oreNvarned The paint Nvarm and friendly like his personality. On behalf of the Council and the residents of Shorewood, Mayor Zerby thanked Bob Edmondson for his five years of service as a Park Commissioner and presented him Nvith a plaque of appreciation and recognition. Mr. Edmondson thanked staff, the City Council and Public Works personnel noting he has become friends Nvith some of them. He stated his tenure on the Park Commission has been a fun ride and that he CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 3of21 could not have done it N ithout their mentoring, patience, understanding and support. They made his role easier because they did their jobs Nyhich they are good at. They became a Nyell -oiled machine; a team that Nyorked Nyell together to make Shorevyood oN -,ned parks the best they can be. He noted that is resignation from the Commission came as a surprise to people. It Nyas also a surprise to him. He stated he had planned on finishing out his second term as Chair of the Park Commission. A position he Nyorked hard to achieve and thought he deserved. The voting for the chair position did not Nyork out as planned nor as it should have. After the voting he found himself perplexed. He kneNy that Nvorking Nvith Chair Mangold and Commissioner Hartmann Nyas not going to be an option after he Nyas kicked to the curb. It took a lot of courage for him to resign. He expressed hope that the neNy Commission Nyill stay focused and positive like it had been in the past. Mr. Edmondson again thanked people and noted it Nyas not g community for 49 Nears and that he Nyill continue to be visible stated he loves the area like no other. He Nyished everyone Nyell 7. PARKS A. Report on the April 8, 2014, Park Commission P Park Commissioner Savaell reported on matters considered and a� Commission meeting (as detailed in the minutes of that meeting). neNy Commissioner Jeff Ische. 8. PLANNING A. Report Planning Commissioner Lit Planning Commission meet on the briefing she received Stage Applicant Location: 2014 Plann6 C noted that he has lived in this to help in mangy other Nvays. He taken at the April 8, 2014, Park Aed the Commission Nvelcomed Meeting on matters considered and actions taken at the April 1, 2014, in the minutes of that meeting). She noted her report is based ds Planned Unit Development Conditional Use Permit — Development Homestead Partners 23040 Summit Avenue Director Nielsen, explained that Homestead Partners has submitted Development Stage plans and a preliminary plat for the Summit Woods planned unit development (PUD) proposed for the property located at 23040 Summit, Avenue. The PUD approval process is a three stage process. The first stage is the Concept Stage and Council granted approval of the Concept Stage plan in December 2013. A number of issues identified during that process have been addressed in the Development Stage plans; the second stage in the process. Staff has ahya -,Ts referred to the Development Stage as the nuts and bolts. It is N-,-hen the details are looked at and conditions imposed for inclusion in the Final Plan Stage plans and into the development agreement for the project. The Planning Commission held a public hearing during its March 4, 2014, meeting on the Development Stage plans. The hearing Nyas continued to its April 1 meeting to give the developer time to provide more detailed information on some items Nvith the most significant item being the grading /drainage plan. Commissioners Nyanted more information about hoNy stormNyater runoff Nyill floNy through the site. A CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 4of21 draNving illustrating how the Nvater will drain on the property and based on the grading plan submitted after the March 4 meeting Nvas displayed and explained. The front yards of the four proposed lots Nvould be depressed. Drainage Nvould be conducted from the front of the houses into the depressed front yards. It will flow back through drainage swales between the houses and be conducted into a rain garden on each of the lots. Each rain garden has a small emergency overflow. Essentially all of the stormwater for this project goes to the east; not doN -,n Summit Avenue which Nvas a concern of a lot of residents. Nielsen noted there are three staff reports included in the meeting packet; two Engineering staff reports. He also noted that the Planning Commission Development Stage plans subject to the conditions identified in those repor the reports become a punch list for the Final Plan Stage plans. They Neill ne( construction plans for the project or in the development agreement attach agreement is recorded against the property and stays Nvith the land. Engineer Hornby stated if Council approves the Dev the developer's engineers to refine the details for the Mavor Zerbv clarified that this evening is not a public hearin comment time to thirty minutes in total. He explained there ,b heard and Council has been provided a copy of the minuti Commission meetings when the public hearings Nvere held. verbatim. He asked that those who Nvish to comment to speak to Doing so Nvill make the best use of time. Tom Strohm, Nvith Homestead Partners, explained Partners team have focused on the concerns raisf meetings Nvith a concentration on drainage and erosid the impervious surface and prevent it from flowi Homestead Partners and its builder have been Nvorkir The first meeting bete een City staff and Homestead have had two rounds Nvith one Planning staff report and recommended approval of the s; He explained that basically dto be addressed in either the A to them. The development to work with he is going to limit public gat deal of public comment the March and April Planning comments Nvere recorded nearly it points than those already made. hs he and the Homestead Commission and Council The main focus Nvas to capture the stormwater on off the site onto Summit Avenue. He stated hart] Nvith Director Nielsen and Engineer Hornby. trtners representatives Nvas in August 2013. They this is their second round Nvith Council. Mr. Strohm explained they took time over the Nvnter to test the road per Mr. Hornby's recommendation. A couple of borings Nvere done to see what the existing road is constructed of. A couple of soil borings Nvere done on the site. They have implerrionted a draft construction management plan. It directs the contractors on material management on site, where they can and cannot park, hours of operation and so forth. There had been questions about architectural covenants and what the houses may look like. The application submitted in January 2014 also included guidelines of what the architectural requirements are. They have also drafted rain garden easements and maintenance agreements for the maintenance of the infiltration basin Nvhieh ;will be recorded along Nvith the properties. He noted that Pete Knaeble, their engineer for this project, is also present this evening. Councilmember Siakel stated that based on what she has read the extension of the Citv of Chanhassen's municipal water system to the project site is not part of the plan. She asked why not. Mr. Strohm explained Chanhassen Nvas not interested in doing that unless the Nvatermain Nvould be fully looped doN -,n Summit Avenue to Murray Hill Road. He stated they have spoken Nvith City staff about doing private Nvells instead. Siakel asked for more information that would help her understand why Nvatermain extension is not being done. Director Nielsen noted the City cannot force Chanhassen to extend its Nvatermain and Nvithout extending it doN -,n Summit Avenue and connecting to the Nvatermain under Murray Hill Road Chanhassen is not Nvilling to extend it just to the project site. Siakel asked if staff has asked CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 5of21 Chanhassen to reconsider its position. Nielsen responded yes. Mr. Strohm stated it would be ideal to extend the Nvatermain and Homestead's clients typically like city water. He explained without the complete extension it would have just created a longer dead -end Nvatermain which would create more opportunity for contamination and increase maintenance. Councilmember Hotvet stated one of her main concerns and a concern of many residents is Summit Avenue which is a substandard road. The Planning Commission report dated February 26, 2014, under Item B.4 states City staff continues to explore alternative measures for addressing issues relative to the substandard condition of the roadway. She asked for more detail on that. Engineer Hornby explained staff is looking at options to alter the existing condition for a low traffic volume road. Those options were discussed during the Council and staff retreat held in February 2014. Staff has a draft of three options that will be presented to Council at a future meeting. The options are: 1) t6 reconstruct Summit Avenue to City standard roadway or near City standard roadway, 2) to construct a, cul -de -sac; and 3) to make Summit Avenue a one -wav roadway. Charles Liedtke, 6231 Hummingbird Road, Chanhassen, stated his property is. adjacent to the Rix property. He noted that no one in his neighborhood opposes development, but they are' all opposed to the PUD for a varietv of reasons. He stated there is a density', problem that has been created ,by Council's decisions. He explained residents have raised a number of concerns dating back many months. Thev do not think all of them have been adequately addressed; in particular traffic and safety. They do not know what the plan is for Summit Avenue because the analysis has neat been completed. He stated from his perspective Council is faced with a very impa ant decision this evening with inadequate data. From his vantage point the City of Shorewood is granting someone special rights to build several houses spaced close together at the top of a hill on a blind curve next to a substandard road. It's likely that many of the new residents will be children. It is unlikely that the Pul) will be a retirement community; he would like to hear from the builder on that. Residentsv ere repeatedly told that details and analysis do not occur in the Concept Stage. They occur, in the Development Stage. It's time for them to be provided. The improvement options for. Summit Avenue presented this evening are news to him. For each option it would be nice to know shat the impact is' o t pedestrian safety, driver safety, traffic patterns and traffic levels. It would be good to have a competent analysis done. He asked how much difference a one -Nvay down Summit Avenue °would be than the status quo. How many signs and where? Would that apply to pedestrian and bike traffics What about emergency responders? Any new resident who leaves their home has to return going down Hummingbird Road and past his home. It would be directing traffic through Chanhassen—, The minutes from the February 8,'2014, Council and staff retreat reflect that person x stated "... when the new homes are constructed, these will be four new residents who will likely have input on this issue." He agrees with that statement. Person x also stated "She believes it would be best to address the road issues when development goes in, and agrees that a feasibility study would be needed at that time to know what the costs are for the options." Person y stated "... the one -way option is a cheap experiment that could be tried. " From his perspective this is not the time for a cheap experiment after development; it's too late. It's time for competent, thoughtful analysis of traffic and safety prior to development which could inform and guide development in a thoughtful way. It should not be a reactive response after buildings have been constructed. People should be less concerned about dollars and more concerned about lives. He asked that the City not conduct a cheap experiment after houses have been built with his family and current and future neighbors. He then asked what a human life is worth. Profit should not trump safety. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 6of21 He reiterated comments he had previously made. He asked that the Citv of Shorewood conduct and make publicly available for comment a thorough traffic and safety studv before Council approves the Development Stage plans. He stated the City promised the time for analvsis and details is now. From his perspective traffic and safety have not been addressed. Yet the concern has been raised for months. He asked the Citv to please take a look at that. Laura Liedtke, 6231 Hummingbird Road, Chanhassen, stated she lives on the property located next to the development. She stated she had asked Chanhassen Planning Director Bob Generous why there Nvould be private Nvells put in for the PUD properties. She related that he told her it N as because the developer and the Citv of Shorewood do not Nvant to pay for the extension of Chanhassen's Nvatermain. She noted her comments Nvill focus on safety on Summit Avenue liability Shorewood may be incurring. She stated she has gone tl ShoreNvood's Nvebsite. She Nvas pleased to see that Council and to options about the safety. She noted she does not agree Nv ith the to and Council feel the safety studv should occur after development. analvsis and resulting policies should be done Nvell before the C During the February 5, 2014, Planning Commission meetifig,Diree heard complaints about Summit Avenue for many years until ,this`'. complained about the roadway." She stated she could not agree m there have been two adults living at the top of Summit hill; Mr. Rix She explained the proposed PUD Nvill change d large houses are slated for development each N-61 two families with three children and two famili adults and ten children. That is a,population in safety complaints. The Shorewood, Council is I stands to make a profit; yet,, the developer is not the roadway. result of increased density and the ;h all of the public documents on lanning staff have met to discuss She stated that most of the staff and her fellow: neighbors believe allows development of any kind. 1ielsen stated "... the City had not %ect came about and the residents She noted that in the last 30 vears Sondra Travlor. z)graphics and density on the top of Summit. Four bedrooms upstairs. Say, for example, there will be tN -,o children living in those houses — that's eight of 900 percent. That is what is driving residents' io obligation to approve the PUD. The developer ruting to the costs Shorewood Nvill bear to improve The Minnesota Department of Transportation (MnD'(OT) publishes formulas to determine breaking and stopping distances. The posted speed limit for Summit Avenue is 30 miles per hour (mph). But the safest speed is about 15 mph. If a driver is traveling at a speed of 15 mph the breaking distance and perception reaction requires 44 feet before a car can stop'" the driver is going doNsnhill it is 60 feet. Jeff ShoeriN etter,,the builder, stinted in the April 1, 2014, Planning Commission meeting that he and his wife drove around the area because they heard concerns about safety. Mr. ShoenNyetter did not think there is a blind corner in Summit Avenue. And, from a safety standpoint the sight lines exceed any engineering requirements. Mr. Shoenwetter had said he could see 150 feet ahead of him. At one point that would be true because the PUD is 250 feet long. If a person is at the Shorewood /Chanhassen border they could see for 150 feet. But, that is,the only place where a person could see 150 feet of Summit Avenue going up or coming doNsn around the blind curve. She asked that Mr. ShoenNyetter pay for an engineering study to back his claims. She stated a few days ago she and Ms. Traylor, her neighbor, tested the theory. Thev placed an object about the size and height of a child in the middle of Summit Avenue in front of the first two proposed driveways. They then drove a car up the hill until they could see the object. They were 30 feet awav before they saw the object. That Nvas clearly not enough distance to react. Their experiment does not account for children who may run out into the street, children going doNsn the hill, summer foliage or the fact that trucks need more distance to stop. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 7of21 The Minnesota Safety Council states "Adults often overestimate a child's ability to walk- and cross streets Children under the age of 10 do not always have the necessary skills to judge the speed and distance of oncoming traffic. In addition, their peripheral vision is 1 3 less than adults. Children often act quickly and behave unpredictably in traffic situations." She is a mother of three and has lived in the neighborhood for 14 Nears. She lives on the very straight portion of Hummingbird Road. Drivers can see when children are playing and biking well in advance. She noted she had contacted a few attorneys to seek their legal opinion about two very real scenarios. She explained this past winter she was driving down Summit Avenue when she hit a patch of ice and her vehicle slid through the intersection at the bottom. Fortunately, there was no one going through the intersection. What if she had hit someone? The attorneys she spoke with said the City would have immunity in this case. Discretionary immunity protects cities when they, have policies in place. In this case Shorewood has a policy in place to snowplow, sand and salt the roadways, She asked what happens if the City allows the four houses to be built and have 18 new residents move in before any improvements to Summit Avenue are made or any policies are made. What happens if someday she is driving up or down Summit Avenue and a little girt runs out onto the street and she hits her? Assuming she was traveling the sped limit and driving in accordance with all of the rules she would not be liable. She may be scarred forlife. The developer would not be liable. But Shorewood, according to an attorney, might be. She quoted ",5"6vereign Immunity which once protected local governments is often waived today. Liability could result'if a local government fails to warn or when it has actual knowledge of a defect or dangerous condition. In this case the city would likely not be covered by discretionary immunity." She found seral cases where cities and counties were held liable. In one case a runner was killed on a blind curve. The family's attorney proved the volume of traffic increased dramatically and no improvements had been made. The attorney showed the road was in dangerous condition because of inadequate width, ,lack of shoulders and no curve warnings. The case went to trial and the woman guceessfu.11y won millions of dollars ins damages against that city. She noted that she is publicly warning the City that this development, resulting in increased density and change in demographics, will pose a safety threat. Summit Avenue is not designed to accommodate the additional traffic and pedestrians, and the location of the development does not provide adequate line of sight. The Council could make the City vulnerable to litigation if it chooses not to conduct a study and create policies that warn' the public. These policies must be based on sound analysis and discovery in order for the City to have imrmmity and most importantly to insure the policies actually prevent personal injury: She proposed the City make two motions: 1) The Council denies the Development Stage plans and preliminarn plat; and, 2) The Council requests that a safety and feasibility study be conducted in advance of any development in order to create policies that protect drivers and pedestrians on Summit Avenue. She stated she undersfiinds the City has liability insurance. That does not cover the City for negligence of conscience. Ms. Liedtke thanked Council for the time to speak. Mayor Zerby noted there is time for one more resident to speak. Krisan Osterby, 6271 Hummingbird Road, Chanhassen, stated her property is located adjacent to the Liedtkes and just south of the development. She commented that she will not talk about traffic and safety because they have been spoken to by Mr. and Ms. Liedtke. She stated she will reiterate comments she made to the Planning Commission about a month ago. She noted that she was pleased that the City Planner and City Engineer attempted to get them addressed. She then noted that she is a professional planner and landscape architect and that she works around the country in many jurisdictions. She has a CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 8of21 sense of what is required in terms of PUDs and expected high sensitivity* to particularly* environmental issues. Water and drainage Nvould be key* to those. She expressed disappointment that there is not a higher level of quality*. She stated she still does not think answers have been provided about drainage; in particular how to deal Nvith stormwater runoff and actually* convincing treatment of the tree preservation areas. By approving the PUD the City is granting the developer the opportunity* to develop the property* more readily* and make a higher profit in exchange for granting the value of a tree conservation area. That conservation area is also extended by a limitation of development that includes supposed credit for many* existing trees. From her vantage point if the documents are overlaid it does not convincingly* appear that some of the City's standards Nvill be met for protecting the drip lines of the trees and the root zones of the trees in terms of the area between the conservation area the limited uradina. Some of the areas that are shoN -,n to be protected are less than 10 feet from some of the building plat areas. There will need to be substantial grading; earth Nvork equipment Nvill need to move around those areas. She does not think the plan not truly* show a detailed plan for grading around the trees. It does not mean the CityT's standards. Rain gardens are a new technology*. They provide and require sp comprehensive grading plan in the back is what should be req� .............. planting plan that actually* shows planting convincingly* around gardens. There is not sufficient treatment to show how the overfle There is no treatment shown at all for the Nv a onto Summit Avenue. The slopes shoN -,n on i is no convincing information that shows Hummingbird Road. She noted the Chanhassen. The plans shoe parking supposed to be an easement for drai environmental treatmentfor stormw plans. Ms. Osterbv stated residents District (MCWD). She state( so prior to krioN ing it meets i Hotvet have to pull a permit for er, Nvater quality treatment rule. comes from the ing plan are 3.5 low will not g Staff's suggestion for a more 1 her perspective there is no disturbed areas let alone in the rain w the Nveirs happen from those areas. garages and driveways that does flow percent; that is a positive flow. There o onto Summit Avenue and onto plan is similar to what is being proposed for a development in pullouts and there is planting; located on the property* line in what is cage and utility, At this time, there is nothing convincing about the ;ter and for the trees that are shoN -,n to be preserved shoN -,n on the ill be a concern of the Minnehaha Creek Watershed approves a development plan tonight it Nvill be doing standards let alone the MCWD's standards. N-,-hat conversations have occurred Nvith the MCWD. Engineer HornbyT r the MCWD permit; not the City. For this project the developer Nvill ontrol per MCWD rules. He does not think this project Nvill require a Pete Knaeble, Nvith Terra:Enaineering which is the engineer for the project, stated they have spoken Nvith MCWD representatives. This project has been designed to exceed MCWD, Shorewood, Chanhassen and Minnesota Pollution Control Agency* standards. Terra Engineering did some stormwater management design as part of the preliminary* design for the project. The developer has also hired Civil Site Group, a firm specializes in stormwater issues, to do the final design. That firm has also been in contact Nvith the MCWD. It has designed the project to exceed those standards. The MCWD does not accept applications until the preliminary* plans are approved. That Nvould be a construction phase permit. Councilmember Siakel asked if Chanhassen responded in N citing that is does not Nvant to extend its Nvatermain only to the project site. She stated she still does not understand why- that is not feasible. Engineer Hornbv explained the City can only require that the developer extend Nvatermain to the end of CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 9of21 the plat which the developer Nvould gladly do. Chanhassen Neill only extend Nvatermain if it Nvill go as far as border between the two Cities at Murray Hill Road and be connected Nvith existing Nvatermain there. The City Nvould have to finance that extra portion. There are only two parcels, or possibly three, in Shorewood that Nvould benefit from that additional extension. The City could consider assessing those three properties for the extension of that loop or the City could finance that improvement. Councilmember Siakel asked Planning Commissioner Labadie if she understands the residents to be saying there are some gaps. She stated it did not appear to her after reading all of the related documents that the Planning Commission overlooked any gaps. She asked if the gaps, had been addressed from Commissioner Labadie's perspective. Commissioner Labadie noted that she Nvas not at the April 1 Planning Commission meeting but she Nvas at the March 1 meeting. She explained that during the March meeting the Commissioners had enough concerns that the Commission voted (on a 3/1 vote) to continue the public hearing and asked that the developer provide additional information for the April meeting, She stated she thought the concerns residents are raising are real. The Commission gave the developer time to address them and the developer provided additional professional documentation for the April 1 meeting. The residents have had ample opportunity to present their concerns in a public forum She stated the Commission does think the Development Stage plal development standards. HoNvever, it needs to be looked at in a tota not been addressed to 100 percent. The planning and zoning issues is what the Commission recommended for approval, The part the advisory group must have been met for the Commissioners to uj noted that at least three engineers have provided Nvritten' report Planning Commission is an engineer. for the PUD fit within Shorewood's y, All of the residents' concerns have ave been addressed 100 percent. That ;ommission has authority over as an nimously recommend approval. She on the project. And, no one on the Mayor Zerby stated the PUD proposed building four houses rather than five; three on the front and two on the backside of the hill. It is,, fitting four houses on the site rather than three. His concern has always been about whether or not the conservation ieasement is a fair trade for the extra lot. He continues to think it worthwhile to consider just three lots'on the top of the hill and two on the slope. Lot 1 has been his biggest concern because the lot is located near the curve in Summit Avenue. He noted he has been up and doN -,n that roadway a couple of times:and he finds it to be a tight corner Nvith limited visibility. He stated in Planning Commission minutes he hay read ,about discussion about a shared drivewaN-. He asked if that Nvould be passible to do that for at least Lots 1 and 2. He then asked if there is a reason the four houses Nvill basically,be in a straight line versus staggered. Director Nielsen explained the front yard setbacks for the three southerly lots (Lots 1, 2 and 3) two of them (Lots 1 and 2) exceed the setback requirement of 35 feet for the R -1C zoning district and one (Lot 3) meets it. Lot 4, the northerly lot, has a reduced front yard setback. There is an extraordinary N-, dth of right- of -waN- (ROW) for Summit Avenue in the project area so there Nvill be a lot of space between the property line and the paved surface. He stated it is up to the developer if it Nvants to stagger the placement of the houses. The Zoning Ordinance stipulates a minimum requirement. Depending on the house design it may be better to stagger the houses. Mayor Zerby asked if that could be controlled through the PUD process. Mayor Zerby asked if the Lot 1 driveway could be repositioned or can Lots 1 and 2 share a driveway. Director Nielsen and Engineer Hornby stated that is something that could be looked at. Hornby noted that may require combining some of the drainage systems for Lots 2 and 3. The developer could identif -,T alternatives if Council Nvants them to do that. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 10 of 21 Councilmember Hotvet asked Mr. Strohm if the developer has been asked to participate in a safety study. Mr. Strohm stated they have met Nvith Citv staff several times and staff did not see a direct need for a full safety study for the impacts of four houses. There Nvas a lot of discussion about how traffic Nvould be impacted by the addition of the houses. Hotvet asked if Homestead Partners Nvould be Nvilling to fund a full traffic study. Mr. Strohm stated he is not opposed to that. Hotvet stated that is a personal gap for her because she lives along a substandard roadvmv. She noted that she Nvould feel more comfortable if that Nvere attached to this approval. Mr. Strohm stated Homestead has been open to all options about how to Nyork Nvith the existing roadvmy. They have spoken Nvith Chanhassen representatives about the issues as Nvell. The intention is to Nviden Summit Avenue in front of the plat and that to some extent Nvill help mitigate the concern about Nvhat people think is a blind corner in Summit ;Avenue. Hotvet stated even-one has heard that safety is a real concern for residents. Councilmember Sundberg asked staff Nyhy it did not feel development. Engineer Hornby explained Summit Avenue i basically the same Nvhether or not the PUD moves fore ard.�i generates minimal traffic trips. Therefore, he does not kno, Nvav to make the roadwav less deficient is to Nviden it. Cutr Wide, about 13 feet Nvide and increasing to 16 feet in some < the roadway outside of the plat area would be Summit Avenue a one -wav roadwav Nv orks.. Tl Chanhassen's requirements for length of cul -de• trail Nvas left between the two cul -de -sacs, an i roadway is today. That leaves reconstructing preliminary costs for how to go about doing that. Councilmember Siakel stated the d( It comes back to the City to decide, for areas far more poipulated and conclusions that the residents. Nv ou Hornbv that the additional address the deficient road) issue be more thorouAlv' Mav,or ZerbY stated he is spI noted that he does not think t] Mr. Strohm stated last fall D Avenue. Nielsen suggested i stated he thought Homestead that is what is recommended. a why- tl tiv the borne by the City. 'H ie cul -de -sacs do not ,sac and there Nvould zpper and loNver one, the tdadwav to a C iffic study^ vas warranted for this ,nt roadN —,- y;, the deficiency Nvill be perspective adding the four houses re needs to be a traffic ,study. The •oadwav is about ow standard lane !0 feet in others. The cost to Nviden e noted he does not think making Nvork because they do not fit into need to be an alternate access. If a it would be about as Nvide as the itv standard N idth. He has some feloper is doing its part by Nvidening the roadway in front of the plat. that to do from there. She then stated the City has done traffic studies more highly traveled. The results don't usually come back Nvith 1 have anticipated. She Nvent on to state she agrees Nvith Engineer It likely not have a huge impact. She noted the City clearly needs to is not the developer's issue. She asked that the Nvatermain extension y concerned about the curve and the alignment issues it causes. He h house is a good idea. It is too tight. Nielsen expressed concern about vehicles backing out on to Summit rg turnarounds on the lots and that is shown in the plans. He then rs Nvould be open to considering a shared driveway for Lots 1 and 2 if Mayor Zerby stated he Nvould like to see that addressed before moving this fonyard. He Nvants to have measurements taken for visibility on the curve and how the drivewav on Lot 1 fits into that. If the driveway could be moved further south then maybe the curve Nvould be less problematic for drivers. Councilmember Siakel asked if that has to be addressed for before approval of the Development Stage plans or can that be addressed later Nvith the developer. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 11 of 21 Director Nielsen stated that could be included as part of any motion. That would be in addition to the conditions identified in the staff reports. Councilmember Sundberg asked how long it will take for staff to have a draft street widening proposal for Summit Avenue available for Council to discuss. Engineer Hornby stated he could have very preliminary costs for the next Council meeting. If Council wants things pursued further staff would prepare more detailed cost estimates. Sundberg stated she would like the street issue to be addressed and it seems that width is critically important. Hornby stated one reason staff wanted the developer to look at widening the roadway in front of the plat was to bring it up to fire code. Staff did not want the developer to build to a Citv standard street because when/if Summit Avenue is reconstructed it would make it more difficult. It would be easier to reconstruct the roadway if it were to be done all at once. He then stated things can be left open with developer about putting in curb and gutter half street it! front of the plat as part of the project. Sundberg stated it's the City s responsibility to have safe and adequate roadways. As part of this development the City needs to offer some assurances that it will address the roadway issues to some extent. Ms. Liedtke stated the City and developer have had engineers look at sails and storniN ater management and stormwater runoff but they don't have experts looking into ' safety, the engineering part of Summit Avenue. She asked what is preventing the City and developer from doing that. Residents have talked about safety during the Planning Commission public hearings. She had brought up concern that safety was not being talked about. She reiterated that the builder stated during the Commission's April 1 meeting that the sight lines exceed any engineering requirements. She asked to see that. She commented that the previous day she was driving up Summit Avenue acid when she came up to the corner there was a large tom turkey on the roadway and she missed the turkey by about afoot. She did not know it was there. She stated if there are four houses with families up there she does not want one of her 16 Near olds to drive up Summit Avenue ,and run into'someone. Mayor Zerby stopped taking,awy more public comment. Councilmember Siakel asked Engineer Hombv what has to be inserted in the motion to address the roadN - issues and the next step in the process. HornbN explained during Council's next meeting roadway improvement options will be presented and discussed; both temporary and permanent solutions. He clarified that the City is limited to the ROW it has to work in unless the City wants to acquire additional land,. He explained to, make the curve in Summit Avenue different it would take additional ROW. Alternatives could be considered to soften, but not eliminate, some curves and to have signage about advance Nvarrungs. The grade down to Murray Hill Road is what it is today. There will be a steep section. It could potentially be made a little steeper in the middle in order to have a flatter landing at the bottom. The same thing'would be considered as you approach the top of the hill. Those things would be assessed during the design phase. By the nature of the topography Summit Avenue will be deficient. The roadway should be eider. It is up to Council if it wants to widen the roadway as part of the PUD project or after the major construction is done. Mavor Zerbv stated wider is just part of it. He explained that as you approach the curve in Summit Avenue the roadway incline gets steeper. A person is essentially staring into the sky at they reach the top of the curve. He then stated if the forth lot is squeezed in then to accommodate that driveway it will be a very costIv construction project to widen the roadway at the curve and soften the curve. He noted the land slopes away at the curve. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 12 of 21 Engineer Hornby stated a fourth option could be to wvork Nvith the fire chief and Chanhassen to have a longer cul -de -sac that runs down that street. Mayor Zerby stated he thought a cul -de -sac Nvould require a large retaining Nvall. It will not be a cheap project by any means in order to accommodate the fourth lot and driveway. Councilmember Siakel stated she is confused about what the motion to approve the Development Stage plans need to include. She then stated she thought the developer has satisfied the engineering requirements and answered the questions. The Planning Commission unanimously recommended approval. She asked what needs to be included in the motion to clarify a shared driveway option needs to be assessed and roadwav issues need further clarification. Attorney Keane stated a conditional approval of the Development Will come back before Council for additional approval. Therefore, engineering recommendations about sight lines, access radiuses, review as Nvell as other concerns Nvould be appropriate. Coin conditionally approved the Development Stage plans she asked conditions. Keane noted they can be addressed in a nation at th recommendations for Final Plan Stage approval. Councilmember Woodruff asked what people are trying to drivewav on the most southerly lot. If tha=t cannot be artic change is expected. He asked what is trying to, he is trying to save the City an expense. Zerby corner he thinks the Citv Nvill be on the hook Woodruff stated if the drivewav is moved six fF problem and asked What the problem is. Zerby going down the hill. Woodruff stated then the n Woodruff stated that as previou the paved surface. Could that c drawing? That Nvould make it move it about 30 feet south. He Hornby stated that could be a future then things would have driveWav would have to be moN one more o robertv Whether it is is not before Council at this Councilmember Sundbi out of their driveways. that big a fix. The more with by movir d if that drive, [ld that corner age plans is appropriate. The PUD orporatinrg conditions for including curb cuts in the Final Plan Stage member Siakel stated if Council there will be time to address the time and to refer, to staff for final by modifying the location of the ;n how will someone know what the driveway. Mayor Zerby noted ay is put in where proposed at that or a substantial construction cost. nth he asked if that Will deal with the ,risibility going up the hill and a little What needs to be addressed. ly mentioned there is quite, a bit of ROW between the property line and iveway be moved down to Where it says existing sanitary sewer on the diagonal driveway versus a driveway straight out to the street. It Would roted he is not, sure What can be done in the City owned ROW. Engineer ,mporary solution and then if the roadway is widened sometime in the to change. Woodruff stated if the City reconstructs the roadway the d somewhere else. Hornby noted that there could be a request to develop eessed from Mayflowver Road or Summit Avenue. Woodruff stated that the turnarounds off of the driveways address the issue of cars backing ed she is not against moving the driveway and noted she is not sure it is t fix Was adding the turnaround areas on each driveway. Mayor Zerby reiterated the sight line at the curve is horrible. That is What scares him. Councilmember Sundberg asked What the posted speed limit is for Summit Avenue. Mayor Zerby responded 30 mph. Councilmember Woodruff stated if Council Nvants a condition on the approval he asked What Nvould it be for. Is it for vehicles entering the property or leaving the property? Is it for vehicles going up Summit Avenue or down? CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 13 of 21 Mayor Zerby stated he is looking for safe travel up the curve and if that curve has to be changed he wants to know what the cost to deal with the driveway on Lot 1 will be. Councilmember Siakel stated she has heard Mayor Zerby say he wants to hear about more options for the driveway on Lot 1 or about a shared driveway- for Lots 1 and 2. She then stated she thinks things are beyond whether it should be three or four lots. Mavor Zerbv stated he does not think the Citv is beyond that. Mayor Zerby stated from his perspective if the City will have to spend $500,000 to change the corner of Summit Avenue so that things Nyork for the fourth house at the corner then the conservation easement the City would get in exchange for the PUD is not worth it to him. But, at this time no one knows what that cost would be. Councilmember Sundberg asked who it is not worth ` it to. Zerby responded to the taxpayers if the City has to spend that amount of money to make it safe for that fourth lot to be at the corner. Mayor Zerby stated he does not have the proposed in the Development Stage plans. needs to say he is okay with what is being Councilmember Siakel stated it goes back to the fact that the is likely that the other lot on top will be developed some time Mayor Zerby stated his concern is primarily Councilmember Sundberg stated conditional ap] things high level so staff has the opportunity to been discussed. What Council wants in the con( adequate roadway. Councilmember W outside of the PUD. It is not the Councilmember Sundberg wens without identifi-ing what that ,s]: that doe' not harm the develor developer if it approves the PU the residents in the area also ha staff has the comoctence to con the all of is the City's responsibility. And, it fourth house. e and noted she would like to keep including some that may not have adequate safety at the curve and an and the street down the hill from there is on record stating it is the City's intention to make Summit Avenue safer, )uld beat this time, and to come to terms about what to do in a timeframe r. She clarified that the City would not be granting special rights to the );,that is the legitimate right of the developer. The legitimate concerns of e to be considered. That is what Council has been trying to do. She stated up with what the solution should be. Council does not. Councilmember Woodruff asked if there is a deadline by which the Council has to take action on the Development Stage plaits. Director Nielsen explained if action is not taken tonight the 60 -day requirement has to be extended for 60 days. That can be done for cause. Woodruff stated if that were to be extended he asked if staff would be able to present viable options to Council within that timeframe. Engineer Hornby stated they would. Woodruff stated during the February Council and staff retreat there was discussion about alternatives for improvements to Summit Avenue. Engineer Hornby has articulated them clearly and discarded some for good reason. Therefore, he thinks at a high level Council could decide if the City is going to make changes to Summit Avenue. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 14 of 21 Councilmember Siakel stated decisions about what to do to Summit Avenue is separate from the PUD. Director Nielsen stated that during the Council and staff retreat the alternatives Nvere discussed. It Nvas noted at that time that regardless of the PUD project the City needs to address Summit Avenue. If the project Nvent away tomorrow Council Nvould still have to make a decision about what to do about the roadway given all the comments made and concerns expressed about the roadway. That does not land on the PUD or the fourth lot. Mayor Zerbv reiterated his concern about the alignment of the driveway on Lot 1 to the curve in Summit Avenue. Director Nielsen stated that can be addressed between now and the Final Plan Stage approval. If a shared driveway further to the south is a solution so be it. Zerbv rioted that he Nvants to see an engineering study or something that shows sight lines. Zerby then stated he does not Nvant the City to get into a situation where a bigger problem is created than what is already there. He agrees the roadway is a problem and that needs to be resolved. He Nvould like to avoid more expensive alternatives for the curve area by possibly placing the driveway on Lot 1 different than proposed. Director BroN -,n stated the City cannot force the developer to make improvements away from the site. HoNvever, the developer does have the opportunity to participate in that area adjacent to its'plat. He then stated if reconstruction of Summit Avenue is to move fore acrd that may require the developer to construct a standard street section in front of the plat to be determined. Councilmember Sundberg stated improvements to Summit Avenue are the City's burden. Director Nielsen stated he understood Director Brown to mean that if the City decides to go N ith a standard Nvidth City street then the portion the developer would be,Nvideding in front of the plat Nvould be Nvidened to City standards; it «auld be 24 feet Nvide versus 20 feet wide. There Nvas discussion to: Siakel moved, Sundberg staff and the driveway on be redeveltir Summit Ave Mavor Zerbv adage Tian an "subject to the c developer about Lot 1; the develo ed like in front o itional approval should be Nvorded and the folloNving Nvas agreed Adopting RESOLUTION NO. 14 -025, "A Resolution Granting -liminary Plat Approval for Summit Woods Planned Unit ons identified in the staff reports; continued discussion between issibility of a shared driveway for Lots 1 and 2 or relocating the articipating in discussions about what Summit Avenue needs to plat; and to assess the sight lines in the area near the curve of everyone's efforts to move this forward. Motion passed 510. 9. ENGINEERING /PUBLIC WORKS A. Retaining Wall Change Order Alternatives for the Excelsior Boulevard Trail Engineer Hornby explained that the Excelsior Boulevard Trail is the section that extends from Manor Road to Barrington Way. Staff had been Nvorking Nvith representatives from Metropolitan Council Environmental Services (MCES) to get the fine details of the retaining Nvall identified. Staff had submitted a performance specification to MCES to include in their contract documents for the retaining CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 15 of 21 wall that specified "Unit Face Texture shall be determined by the Owner" with further clarification to come. The intent was there was going to be a third addendum to the MCES bid documents. Council had approved the type of wall block staff recommended which was called weathered edge. That type of block is a little more expensive than standard block. MCES chose not to release a third addendum because of time constraints. Instead it decided to issue change orders for items post bidding. Through the MCES bidding process the subcontractor for the wall bid a standard limestone face block with light stain. He noted that the meeting packet contained a photograph of a section of a retaining wall with each of those types of block as well as one with a limestone face block concrete color. He stated the question at hand is whether or not the City should issue a change order for the weathered edge block face. He explained the weathered edge block is $2 per square foot more from the supplier than what was bid. Per MCES the cost to go from the wall that was bid (the limestone face texture) to a weathered edge block face is $10,180. The wall was estimated to be 2,800 square feet. To add a three - color stain to color the block it would cost an additional $8,211. The additional cost for that wall would be $3.63 per square foot. MCES has indicated that if Council wants the Nvall':to'be weathered edge it would pay the cost of the wall face above $2 per square foot. But, VICES would not pay the cost for the color. He explained the City could wait for MCES to complete building the -wall, accept it, and then have a contractor color it at a future date. He noted for change orders there are a subcontractor and a contractor markup, and they would amount to about 15 percent of the change order amount. Or, the color could be done as part of the project. He stated from his perspective either block works. He clarified the reason staff has brought this before Council is the block the contractor bid is not what 'staff intended it to be. Mayor Zerby stated to him the weathered edge picnic area. He clarified the retaining wall will n, Councilmember Woodruff `stated its' retaining wall are the,people,driving on Engineer Hornby clarified the people Barrington development and Excelsio Boulevard and the north side of Highw,, Councilniefnber Woodruff noted. he w� wall would be :at the same level as the could see it. stone around the old Highway stated it is a toss up to him. that the only people who are going to see the 7. i Excelsior Boulevard would see it. The wall would face the 3oulevard. The wall would be on the south side of Excelsior 7. The wall would not be visible from Highway 7. Fused about who would see the retaining wall. He stated the He asked how people living in the Barrington development Engineer Hornby clarified if you are on Excelsior Boulevard from Manor Road, it drops down to Barrington Way and then goes back up toward the Skate Park. If a person is driving eastbound on Excelsior Boulevard they will see about a four - foot -high wall along the trail. The trail is at the same level as the roadway surface. Councilmember Siakel stated the question is whether or not to spend the extra money. Engineer Hornby suggested going with the base block (the limestone cement color) and coloring it later. It would be the most cost effective thing to do. Woodruff moved, Sundberg seconded, authoring going forward with the base block and color it later. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 16 of 21 Councilmember Siakel explained that her family put in a driveway which required a retaining wall. When they showed up and put the brick in it looked ugly. She stated for this project she prefers to spend the money to do it right. She noted that she does not want to approve a wall with the condition to color it after it has been constructed. She asked for reaffirmation of what the cost to color the block face up front would be. Engineer Hornby responded $8,211 for the limestone block face the contractor has bid. Siakel stated she is fine with that. She then stated MCES will pay the additional cost for the weathered edge block face. Engineer Hornby stated MCES had added a 15 percent contingency to the agreements on to the total amount. He explained that if MCES did not chip in for the change order and if the City went with the weathered edge block face and three -color stain the additional cost would be about $18,400. The contingency in the agreement is about $19,350; that is only charged if it is spent. But, MCES has agreed to pay the cost for block face above $2 per square foot. Mayor Zerby recessed the meeting at 8:55 P.M. Mayor Zerby reconvened the meeting at 8:58 P Councilmember Sundberg asked how many people will see the retaining wall. Councilmember Hotvet stated the people that live there and that is important. Councilmember Woodruff stated there is one very important person who lives there. Councilmember Siakel asked who., Director Nielsen stated anyone that drives that section of Excelsior Boulevard will see it, Mavor Zerbv stated anyone who uses the trail will also. Motion failed 1/4 with Siakel moved, Hotvet seconded, 'approving the 'retaining wall be constructed with three - color, weathered edge block face, Councilmember Woodruff stated he thinks the three -color weathered edge block face would be really cool. He then stated he has a tough time saying there, is contingency money so let's spend it. The trail has not been built yet and the City has not done a trail project yet where there have not been a lot of change orders. The entire continzen& NN ill be meat for the block face. Motion passed 4/1 with Woodruff dissenting. 10. GENERAL /NEW BUSINESS A. Approval of 'a Resolution Making an Appointment to the Lake Minnetonka Communications Commission Mayor Zerby noted that at 5:30 P.M. this evening Council had a special meeting to interview applicant Paul Stelmachers for an open position on the Lake Minnetonka Communications Commission. He stated he thought he was a very good candidate and would be a good fit, noting that he also sits on the Commission. Zerby moved, Sundberg seconded, Adopting RESOLUTION 14 -026, "A Resolution Making the Appointment of Paul Stelmachers to the Lake Minnetonka Communications Commission Effective CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 17 of 21 April 14, 2014, through January 31, 2015." Motion passed 4/0/1 with Hotvet abstaining due to her absence at that meeting. B. Mayor and City Council Compensation Administrator Joynes explained that during the February 2014 Council and staff retreat there Nvas a brief discussion about compensation for elected officials. Staff Nvas directed to research comparable pay for the position of mayor and council members in metro cities Nvith similar structure, scope (budget and number of employees) and size. He noted there has not been an increase in the compensation for Shorewood's elected officials for ten years. He stated even if Council Nvanted the pay to be at the lower medium area of surrounding areas an increase Nvould be justified. He explained that based on his research a range for the mayor's annual compensation of between $4,800 and $5,000 Nvould be appropriate and for a city council member it Nvould be $3,800 — $4,000. He noted that based on the noriiW number of hours a council member Nvould Nvork based on meetings and activities a person 'earns about $11 — $12 per hours. He recommended that Council considered what he has proposed. He noted that an ordinance is required to set the compensation and when it goes into effect. Mayor Zerby noted that past practice has been to put aj He stated he thought it important to have compensation on such an important task for the community. Councilmember Woodruff stated he compensated competitively. Woodruff moved, increasing both the mayor ($1080 per year) effective January 1, 2015. Administrator Joynes salary at $4,080. Councilmember Siakel stated she i not run for Council because of tl members and $100 a month for the for lack of a the following election cycle. courage others to spend time that Shorewood's elected officials Nvere not ' salary by $90 per month place the mayor's salary at $4,680 and the council members' hat uncomfortable giving herself a raise and noted that she did v. She suggested an increase of $50 per month for council She stated the mayor spends a lot more time on City activities. Administrator'Joynes commented the data shows there are some cities that pay virtually nothing to their elected officials. HoNvever, Council may Nvant to give consideration to how to encourage people to do these things. He stated this evening's regular meeting Nvas not comfortable. He Nvent on to state that some people may Nvant to donate their compensation. But, there are people who may make a decision about whether or not they Nvant to run for elected office based on getting their expenses paid for. If the compensation is so low� that it discourages people from running it Nvould be a disservice to the community. He noted that he thinks it is appropriate to establish salaries that are competitive and relate to N-,-hat other people think the positions are Nvorth. If members of Council chose to do it differently they can be accommodated. Councilmember Sundberg stated the compensation for the mayor's position has the Nvidest gap. She suggested increasing the salary for the mayor by $150 per month to bring it up to what the average 2013 compensation for mayors is, and the council members by $50 per month bring it to the average. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 18 of 21 Councilmember Woodruff clarified $50 a month Nvould only bring the salan- for council members to $3,600 and the average is $3,900. And, the $150 Nvould bring the mayor's salary to $5,400. Administrator Joynes suggested increasing the salan- for the mayor to $5,000 and increasing the salan- for a council member to $3 900. Both are in line Nvith the average 2013 compensation for those positions. Sundberg moved, Woodruff seconded, Approving Ordinance No. _511, "An Ordinance Amending Chapter 105 of the Shorewood City Code Relating to Salaries for the Mayor and City Council setting the annual salary of the Mayor of the City at $5,000 and the annual salary for each member of the City Council at $3,900. " Motion passed 4/1 with Hotvet dissenting. Woodruff moved, Sundberg seconded, setting the commer January 1, 2015. Motion passed 4/1 with Hotvet dissenting. C. Agreement with the Christmas Lake Director Nielsen explained that aquatic invasive species I have been conducted at the Christmas Lake boat access t] Creek Watershed District (MCWD) oversaw inspectors i Last year the MCWD simply provided grant money and both years the Christmas Lake Homeowners Associat inspections that were not covered by the grant which suggested that it contract Nvith Volt directly subject to thk that suggestion. The copy of the agreement includes memorandum of understanding (MOU) between the City recommends this change. He noted there will end up bei that staff would want to review and approve. The agreer stated he has a meeting set up Nvith the CLHA this week during the meeting if this is approved. ment date for the salary increases for per's> Association for Inspections ispections (primarily for zebra mussels) tN-,o vears. The first year the Minnehaha contractor. the City was responsible for the oversight. In ion (CLHA) basically paid any cost for the was about one half For 2014 the CLHA has City's rules ,and regulations. Staff agrees Nvith 1 . in the meeting packet would replace the and the CLHA from the past two years. Staff ng an agreement between the CLHA and Volt rent Nvould include reporting requirements. He and he would like to go through the agreement Woodruff moved, Sundberg 'seconded, authorizing' the City Administrator to execute the AIS Inspection Agreement between the City and the Christmas Lake Homeowners Association subject to the addition that , the Association has to comply with the reporting requirements of the Minnehaha Creek Watershed District. ;Motion passed 510. 11. 12. STAFF AND COUNCIL' REPORTS A. Administrator and Staff 1. Three Rivers Park District Lake Minnetonka LRT Pedestrian Bridge Update Engineer Hornby stated that the Three Rivers Park District (TRPD) has sent out 95 percent complete plans for the LRT pedestrian bridge for staff to review. Comments on the plans were due by the end of the business day today. He Neill ask the City Clerk to send the comments on to Council. He explained the plans indicate a pedestrian bridge that has been extended onto peers so people can see through. That provides better site lines. Although this has not formalized yet, the TRPD plans a bid opening sometime in late July, and starting construction in August 2014. The trail work and part of the structure would be CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 19 of 21 done in 2014. The main span bridge Nyill be done in 2015. It construction completion date Nyill be around July 2015. 2. Municipal Street Improvement District Legislation Administrator Joynes explained that the League of Minnesota Cities (LMC) has spear headed an effort for a number of Nears that Nyould help create an alternative funding mechanism for municipalities to build and maintain streets. The LMC has conveyed to the legislature that the differed maintenance of roadvmys has come home to roost. The LMC believes it is important for municipalities to have the option to in a sense create a utility fund for street maintenance. The LMC is asking cities to support their efforts. Over 100 cities have done that to date. VirtualIv all of the associations that represent municipalities back this. He clarified backing this does not mean the City has to do this. Councilmember Woodruff stated a Near ago Council passed a resolution and sent a note to the Legislature in favor of this. He noted he believes Council should do this aaam. , Woodruff moved, Siakel seconded, directing staff to prepare a letter in favor of the Municipal Street Improvement District Legislation. Motion passed 510. Other Director BroN -,n stated Public Works personnel have started street sweeping efforts going east to Nyest. He then stated the issue Nvith the sanitary seN er system out on the islands hay been resolved. Councilmember Hotvet asked N-,-hen additional sodding or seeding will be done around the SmithtoN -,n Road Nyest sideNvalk. Engineer Hornby stated that cannot be done until late May or early June. Councilmember Woodruff stated a feiv meetings ago Council and staff talked about the speed data collected for travelers airs County Club Road. At that time Council directed staff to request additional speed enforcement there. He asked what has happened with that. Administrator Joynes noted that South Lake Minnetonka Police Department ( SLMPD) Chief Litsey has been asked to do that. Director Brown noted he has briefly discussed the data Nvith the SLMPD. He explained that the SLMPD Chief and Deputy Chief believe that a judge would not uphold a v ritten citation for going 3 — 5 miles over the posted speed limit. Woodruff stated he had pointed out there are times of the day N-,-hen drivers travel at speeds significantly in excess of the 30 miles per hour (mph) posted speed limit. He asked that be looked into. Woodruff then stated a feN-, Nv eeks;ago he asked Director BroN -,n to find out if the SLMPD can enforce the City's Nveight restrictions. He has not heard back. Director BroN -,n explained the SLMPD officers are certified to do that but the scales are not. There may be issues Nvith the scales. Staff has been researching Nvhat it may cost to replace the scales. He thought one scale Nyould cost $2,000 — $3,000. Woodruff asked Mavor Zerby to bring the topic up during the next regular SLMPD Coordinating Committee meeting. Engineer Hornby stated CenterPoint Energy is going to be sending out a postcard to all of its customers telling them Nvhat to do if they have a clogged seNver service. CenterPoint Nyould like customers to call them. The information Nyill be put on the Citv's Nyebsite Mavor Zerbv asked for project timelines for the Galpin Lake Road trail project and the pending SmithtoN -,n East trail project. He Nyould like them included in the meeting packets over the summer. He asked for an update on the projects. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 20 of 21 Engineer Hornby explained that for the Galpin Lake Road, WSB & Associates staff Nvill meet this Nveek and review the current progress. Through the City Attorney they are receiving the title information. They are trying to make adjustments so the City does not need to take permanent right- of -Nvay (ROW). There may be a need for the City to acquire temporary* easements. The trail design has been roughed out and it is in the process of being refined. Staff is discussing the possibility of a slight realignment at the intersection of May - flower Road and Galpin Lake Road. That Nvas not in the feasibility report. Doing that may make it possible to avoid acquiring permanent ROW on two parcels. With regard to the SmithtoN -,n Road east trail/si valk project, he stated he and Director Nielsen are discussing scheduling the first informational public meeting. He noted there Neill be issues on either side of the roadvmy. Mayor Zerby asked that Council have an opportunity to Nveigh in on that sooner rather than later. Director DeJong stated the 2013 audit field Nvork Nvill start next «eek.''Hc then stated staff Neill be in training the folloNving Nveek on the utility billing component of the neN-, financial system. He noted that Engineer Hornby forgot to mention that he had determined that there is more Municipal State Aid (MSA) funding available to the City. Hornby has submitted a reimbursement request for $825,000. Mayor Zerby thanked Hornby for doing that. Council Nvas impressed. Mayor Zerby noted that he has received a request from City of Excelsior staff to get information about the City's credit card processing system. Director Nielsen stated the Park Commission has started to Nv ork on its part of the manual for landscaping of City- oN -,ned property. Administrator Joynes noted there is a South Lake Minnetonka Police Department Coordinating Committee special meeting on April 15 and an Excelsior Fire District 'Board budget Nvork session on April 16. There is a League of Minnesota Cities conference scheduled for June 18 — 20 and it Nvill be held in St. Cloud. If people sign up by' May 1 the rate is reduced. He explained staff is close to doing some security upgrades for the Council Chamber and the City Hall reception area. B. Mayor CouncilmemberWoodruff stated there is a Metr6Cities business annual meeting on April 24 at 5:30 P.M. in St. Paul, He Nvill be attending. He noted he Nvill not be attending the League of Minnesota Cities conference: he is the LMC representative: Councilmember Hotvet stated she attended a Minnetonka Family Collaborative Council (MFCC) meeting as the City's liaison. The MFCC *s grant cycle just ended. If staff has any reason to apply for a grant having to do Nvith;the mental health and Nvellbeing of children and adults supported by the Minnetonka School District she can give staff more information. She then stated that on May 3 from 3:00 — 7:00 P.M. on the corner of Lake Street and Water Street the Lake Minnetonka Excelsior Rotary* Club is putting on a Bingo and Burgers by the Bay event. All proceeds Nvill go the Excelsior - Lake Minnetonka Chamber of Commerce's July 4 fire-works display; the only free fireworks display in the area. Sponsors of the event include Excelsior BreNving Company (donating beverages) and Maynard's (donating all of the food). Entertainment Nvill be by the Basement Kings. Mayor Zerby stated it is a fun event; he Nvent last year. Mayor Zerby stated that he attended a meeting of the Lake Minnetonka Communications Commission (LMCC) Executive Committee. The Committee has recommended moving the franchise renewal agreement Nvith Mediacom on to the full Commission for its May meeting. The LMCC has a new chair and a new secretary*. He then stated on April 12 he attended a Shallow Lakes Forum (lakes less than 15 feet deep) hosted by a number of Nvatershed districts. He found it fascinating. There Nvas a lot of CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 14, 2014 Page 21 of 21 discussion about flipping lakes; taking Neater from an algae state to a clear state. People are looking at using a bristle machine to pick up zebra mussels on the beach; something similar to a bristle machine used to pick up acorns off the ground. He noted he Neill attend the South Lake Minnetonka Police Department Coordinating Committee special meeting on April 15. Councilmember Siakel stated she Neill attend the Excelsior Fire District Board budget N ork session on April 16. 13. ADJOURN Siakel moved, Hotvet seconded, Adjourning the City Council Regular Meeting of April 14, 2014, at 9:35 P.M. Motion passed 510. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Jear Scott Zerby, Mayor Title/ Subject: Verified Claims Meeting Date: April 28, 2014 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists from both old and new financial systems Policy Consideration: Should the attached claims against the City of Shorewood be paid from current funds available? Background: Claims for council authorization. 60302 & ACH 2,1202.47 z Pending Checks 166,227.63 Total Claims $187,430.10 Staff has implemented the new software for the financial side of the operations, but we are still sorting out reporting processes. We have included the claims from the old system which are payments for invoices dated through the end of December. New claims for 2014 are entered into the new software. We have also included a payroll summary for the payroll period ending April 19, 2014. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Accounts Payable Check Detail User: mnguyen Printed: 04/24/2014 - 12:56PM Check Number Check Date Amount 5 - EFTPS - FEDERAL W/H Line Item Account 0 04/21/2014 Inv PR Batch 00002.04.2014 Medicare Employer 10,546.05 0 Total: 10,546.05 5 - EFTPS - FEDERAL W/H Total: 2 - ICMA RETIREMENT TRUST - 302131 -457 Line Item Account 60302 04/21/2014 Inv PR Batch 00002.04.2014 Deferred Comp Fla 60302 Total: 2 - ICMA RETIREMENT TRUST - 302131 -457 Total: 11 - MN DEPT OF REVENUE Line Item Account 0 04/21/2014 Inv PR Batch 00002.04.2014 State Income Tax 0 Total: 11 - MN DEPT OF REVENUE Total: 9 - PERA Line Item Account 0 04/21/2014 Inv PR Batch 00002.04.2014 MN PERA Benefit E 0 Total: 9 - PERA Total: 1- WELLS FARGO HEALTH BENEFIT SVCS Line Item Account 0 04/21/2014 Inv PR Batch 00002.04.2014 HealthSavings Ac 0 Total: 1- WELLS FARGO HEALTH BENEFIT SVCS Total: 10,546.05 1,625.00 1,625.00 1,625.00 1,720.54 1,720.54 1,720.54 6,022.83 6,022.83 6,022.83 1,288.05 1,288.05 1,288.05 AP -Check Detail (4 /24/2014 - 12:56 PM) Page 1 Payroll G/L Distribution Report User: nuiguyen Batch: 00002.04.2014 - PR04212014 CITY OF SHOREWOOD Account Number Debit Amount Credit Amount Description FUND 101 General Fund DEPT 00 Non - Departmental 101 -00- 1010 -0000 0.00 45,334.33 CASH AND INVESTMENTS DEPT Total: 0.00 45,334.33 DEPT 11 Council 101 -11- 4103 -0000 1,300.00 0.00 PART -TIME 101 -11- 4122 -0000 99.47 0.00 FICA CONTRIB - CITY SHARE DEPT Total: 1,399.47 0.00 DEPT 13 Administraton 101 -13- 4101 -0000 7,701.28 0.00 FULL -TIME REGULAR 101 -13- 4121 -0000 487.99 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 516.73 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4151 -0000 21.70 0.00 WORKERS COMPENSATION DEPT Total: 8,727.70 0.00 DEPT 15 Finance 101 -15- 4101 -0000 4,646.68 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 306.23 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 313.37 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4151 -0000 14.73 0.00 WORKERS COMPENSATION DEPT Total: 5,281.01 0.00 DEPT 18 Planning 101 -18- 4101 -0000 6,183.92 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 386.51 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 373.34 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4151 -0000 22.41 0.00 WORKERS COMPENSATION DEPT Total: 6,966.18 0.00 DEPT 24 Protective Inspections 101 -24- 4101 -0000 4,025.15 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 259.20 0.00 PERA CONTRIB - CITY SHARE PR - G/L Distribution Report (04/21/2014 - 12:45 PM) Page 1 Account Number DebitAmount CreditAmount Description 101 -24- 4122 -0000 235.88 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4151 -0000 17.61 0.00 WORKERS COMPENSATION DEPT Total: 4,537.84 0.00 DEPT 32 Public Works Service 1,359.64 CASH AND INVESTMENTS 101 -32- 4101 -0000 10,947.55 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 85.20 0.00 OVERTIME 101 -32- 4105 -0000 273.80 0.00 STREET PAGER PAY 101 -32- 4121 -0000 711.39 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 710.82 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4151 -0000 537.86 0.00 WORKERS COMPENSATION DEPT Total: 13,266.62 0.00 DEPT 33 Ice & Snow Removal 101 -33- 4101 -0000 600.51 0.00 FULL -TIME REGULAR 101 -33- 4121 -0000 43.53 0.00 PERA CONTRIB - CITY SHARE 101 -33- 4122 -0000 37.08 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4151 -0000 29.13 0.00 WORKERS COMPENSATION DEPT Total: 710.25 0.00 DEPT 52 Park Maintenance 101 -52- 4101 -0000 2,919.60 0.00 FULL -TIME REGULAR 101 -52- 4121 -0000 159.72 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 184.99 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4151 -0000 133.03 0.00 WORKERS COMPENSATION DEPT Total: 3,397.34 0.00 DEPT 53 Recreation 101 -53- 4101 -0000 913.94 0.00 FULL -TIME REGULAR 101 -53- 4121 -0000 64.98 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 68.13 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4151 -0000 0.87 0.00 WORKERS COMPENSATION DEPT Total: 1,047.92 0.00 FUND Total: 45,334.33 45,334.33 FUND 201 Southshore Center DEPT 00 Non - Departmental 201 -00 -1010 -0000 0.00 1,359.64 CASH AND INVESTMENTS 201 -00- 4101 -0000 887.58 0.00 FULL -TIME REGULAR 201 -00- 4103 -0000 318.50 0.00 PART -TIME 201 -00- 4121 -0000 64.35 0.00 PERA CONTRIB - CITY SHARE PR - G/L Distribution Report (04/21/2014 - 12:45 PM) Page 2 Account Number Debit Amount Credit Amount Description 201 -00- 4122 -0000 88.59 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4151 -0000 0.62 0.00 WORKERS COMPENSATION DEPT Total: 1,359.64 1,359.64 FUND Total: 1,359.64 1,359.64 FUND 601 Water Utility DEPT 00 Non - Departmental 601 -00 -1010 -0000 0.00 5,510.99 CASH AND INVESTMENTS 601 -00- 4101 -0000 4,543.21 0.00 FULL -TIME REGULAR 601 -00- 4102 -0000 170.40 0.00 OVERTIME 601 -00- 4105 -0000 142.00 0.00 WATER PAGER PAY 601 -00- 4121 -0000 296.05 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 292.42 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4151 -0000 66.91 0.00 WORKERS COMPENSATION DEPT Total: 5,510.99 5,510.99 FUND Total: 5,510.99 5,510.99 FUND 611 Sanitary Sewer Utility DEPT 00 Non - Departmental 611 -00- 1010 -0000 0.00 6,146.18 CASH AND INVESTMENTS 611 -00- 4101 -0000 5,257.88 0.00 FULL -TIME REGULAR 611 -00- 4105 -0000 142.00 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 335.48 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 330.50 0.00 FICA CONTRIB - CITY SHARE 611 -00- 4151 -0000 80.32 0.00 WORKERS COMPENSATION DEPT Total: 6,146.18 6,146.18 FUND Total: 6,146.18 6,146.18 FUND 621 Recycling Utility DEPT 00 Non - Departmental 621 -00 -1010 -0000 0.00 388.53 CASH AND INVESTMENTS 621 -00- 4101 -0000 343.88 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 21.96 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 22.69 0.00 FICA CONTRIB - CITY SHARE DEPT Total: 388.53 388.53 FUND Total: 388.53 388.53 PR - G/L Distribution Report (04/21/2014 - 12:45 PM) Page 3 Account Number DebitAmount CreditAmount Description FUND 631 Storm Water Utility DEPT 00 Non - Departmental 631 -00- 1010 -0000 0.00 1,629.91 CASH AND INVESTMENTS 631 -00- 4101 -0000 1,417.57 0.00 FULL -TIME REGULAR 631 -00- 4121 -0000 97.08 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 96.41 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4151 -0000 18.85 0.00 WORKERS COMPENSATION DEPT Total: 1,629.91 1,629.91 FUND Total: 1,629.91 1,629.91 FUND 700 Payroll Clearing Fund DEPT 00 Non - Departmental 700 -00- 1010 -0000 60,294.77 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 30,673.32 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 6,396.05 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 3,805.21 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 1,720.54 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 6,740.84 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 6,022.83 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 1,625.00 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 944.04 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 192.00 SEC 125 DEP CARE REIMS PAYABLE 700 -00- 2183 -0000 0.00 1,288.05 HEALTH SAVINGS ACCOUNT 700 -00- 2184 -0000 0.00 478.89 DENTAL DELTA 700 -00- 2185 -0000 0.00 408.00 DENTAL - UNION DEPT Total: 60,294.77 60,294.77 FUND Total: 60,294.77 60,294.77 Report Total: 120,664.35 120,664.35 PR - G/L Distribution Report (04/21/2014 - 12:45 PM) Page 4 Accounts Payable Computer Check Proof List by Vendor User: mnguyen WIMShorewood City of Printed: 04/24/2014 - 12:01PM Batch: 00007.04.2014 - COUNCIL- 04282014 Invoice No Description Amount Payment Date Acct Number Fund Dept Vendor: 462 A -1 MINNETONKA RENTAL INC. Check Sequence: 1 98597 Floor Scrubler 58.20 04/28/2014 101 -32- 4410 -0000 General Pub Works Check Total: 58.20 Vendor: 105 ADVANCED IMAGING SOLUTIONS Check Sequence: 2 INV46348 Konica Minolta Printer- 03/15 -04/14 72.00 04/28/2014 101 -19- 4321 -0000 General Mun Bldg Check Total: 72.00 Vendor: 4 AFSCME CO 5 MEMBER HEALTH FUND Check Sequence: 3 May -2014 PR Batch 00002.04.2014 Dental - Union -May 408.00 04/21/2014 700 -00- 2185 -0000 Payroll Non -Dept Check Total: 408.00 Vendor: 12 AFSCME COUNCIL 5 - UNION Check Sequence: 4 MAY -2014 PR Batch 00001.04.2014 Union Dues -MAY 312.32 04/07/2014 700 -00- 2182 -0000 Payroll Non -Dept Check Total: 312.32 Vendor: 129 LAWRENCE BROWN Check Sequence: 5 04/24/2014 -Exp Software for Ipad 192.40 04/28/2014 601 -00- 4245 -0000 Water Non -Dept 04/24/2014 -Exp Software for Ipad 240.50 04/28/2014 611 -00- 4245 -0000 Sewer Non -Dept 04/24/2014 -Exp Software for Ipad 48.10 04/28/2014 631 -00- 4245 -0000 Storm Water Non -Dept Check Total: 481.00 Vendor: 134 CARQUEST AUTO PARTS Check Sequence: 6 6974 - 222859 Belts, Lamps, Tire Chains 218.67 04/28/2014 101 -32- 4221 -0000 General Pub Works 6974 - 222899 Electrical Connector 9.02 04/28/2014 101 -32- 4221 -0000 General Pub Works 6974 - 222986 Trailer Wiring 32.90 04/28/2014 101 -32- 4221 -0000 General Pub Works 6974 - 223248 Fluids & Lubes 20.22 04/28/2014 101 -32- 4221 -0000 General Pub Works 6974 - 223351 Filters 5.57 04/28/2014 101 -32- 4221 -0000 General Pub Works 6974 - 223418 Hyd Hoses & Fittings 25.69 04/28/2014 101 -32- 4221 -0000 General Pub Works 6974 - 224098 Filters 15.61 04/28/2014 101 -32- 4221 -0000 General Pub Works Check Total: 327.68 Vendor: 144 CITY OF EXCELSIOR Check Sequence: 7 1st Qtr- 2014 -WA Quarterly Water Usage - 1st Qtr 4,800.64 04/28/2014 601 -00- 4261 -0000 Water Non -Dept Check Total: 4,800.64 Accounts Payable Computer Check Proof List by Vendor User: mnguyen WIMShorewood City of Printed: 04/24/2014 - 12:01PM Batch: 00007.04.2014 - COUNCIL- 04282014 Invoice No Description Amount Payment Date Acct Number Fund Dept Vendor: 146 CITY OF MINNETONKA Check Sequence: 8 1st Qtr- 213 -WA Quarterly Water Usage - 1st Qtr 124.38 04/28/2014 601 -00- 4262 -0000 Water Non -Dept Check Total: 124.38 Vendor: 149 CITY OF TONKA BAY Check Sequence: 9 1st Qtr-2014-LIB Quarterly Water - 1St Qtr 550.23 04/28/2014 601 -00- 4260 -0000 Water Non -Dept 1st Qtr-2014-LIB Quarterly Sewer - 1st Qtr 380.07 04/28/2014 611 -00- 4400 -0000 Sewer Non -Dept Check Total: 930.30 Vendor: 150 CLASSIC CLEANING COMPANY Check Sequence: 10 20577 City Hall-April 495.00 04/28/2014 101 -19- 4400 -0000 General Mun Bldg 20578 Public Works -April 295.00 04/28/2014 101 -32- 4400 -0000 General Pub Works Check Total: 790.00 Vendor: 3 DELTA DENTAL OF MINNESOTA Check Sequence: 11 May -214 PR Batch 00002.04.2014 Dental - Non Union -May 478.89 04/21/2014 700 -00- 2184 -0000 Payroll Non -Dept Check Total: 478.89 Vendor: 192 G & K SERVICES Check Sequence: 12 March -2014 P.W. -Mar Svc 1,141.56 04/28/2014 101 -32- 4400 -0000 General Pub Works March -2014 C.H. -March Svc 91.65 04/28/2014 101 -19- 4400 -0000 General Mun Bldg March -2014 SSCC -March Svc 46.36 04/28/2014 201 -00- 4400 -0000 SSC Non -Dept Check Total: 1,279.57 Vendor: 202 GRAINGER INC Check Sequence: 13 9413326019 Lighting 461.44 04/28/2014 201 -00- 4245 -0000 SSC Non -Dept 9418171154 Lighting 692.16 04/28/2014 201 -00- 4245 -0000 SSC Non -Dept Check Total: 1,153.60 Vendor: 6 HEALTH PARTNERS Check Sequence: 14 MAY -2014 PR Batch 00001.04.2014 Health Ins - CoPay -MAY 1,866.60 04/07/2014 700 -00- 2171 -0000 Payroll Non -Dept MAY -2014 PR Batch 00001.04.2014 Health Insurance -HSA -M. 4,529.45 04/07/2014 700 -00- 2171 -0000 Payroll Non -Dept May -2014 PR Batch 00002.04.2014 Health Ins - CoPay 1,866.60 04/21/2014 700 -00- 2171 -0000 Payroll Non -Dept May -2014 PR Batch 00002.04.2014 Health Insurance -HSA 4,529.45 04/21/2014 700 -00- 2171 -0000 Payroll Non -Dept Check Total: 12,792.10 Vendor: 215 HENN CO INFO TECHNOLOGY DEPT Check Sequence: 15 1000043822 Radios & Radio Repairs 504.90 04/28/2014 101 -32- 4321 -0000 General Pub Works Check Total: 504.90 Vendor: 436 MARK HODGES Check Sequence: 16 04142014 Video Tape Service - 04/14 60.00 04/28/2014 101 -11- 4400 -0000 General Council Check Total: 60.00 Vendor: 239 KENNEDY & GRAVEN CHARTERED Check Sequence: 17 119625 Ron Johnson Litigation - Mar svc 33.00 04/28/2014 101 -16- 4304 -0000 General Prof Svcs Check Total: 33.00 Accounts Payable Computer Check Proof List by Vendor User: mnguyen WIMShorewood City of Printed: 04/24/2014 - 12:01PM Batch: 00007.04.2014 - COUNCIL- 04282014 Invoice No Description Amount Payment Date Acct Number Fund Dept Vendor: 461 KENT HUDSON & ASSOCIATES Check Sequence: 18 20140210 UB Preliminary Data Conversion -Apr Svc 900.00 04/28/2014 403 -00- 4640 -0004 Equip Repl Non -Dept Check Total: 900.00 Vendor: 265 MACQUEEN EQUIPMENT INC Check Sequence: 19 2143223 Parts- Sweeper 38.92 04/28/2014 101 -32- 4221 -0000 General Pub Works Check Total: 38.92 Vendor: 279 METROPOLITAN COUNCIL (WASTEWATER; Check Sequence: 20 0001031860 Waste Water Svc - May 45,684.54 04/28/2000 611 -00- 4385 -0000 Sewer Non -Dept Check Total: 45,684.54 Vendor: 286 MIDWEST MAILING SYSTEMS INC Check Sequence: 21 73461 Newsletter Postages- May Svc 567.60 04/28/2000 101 -13- 4208 -0000 General Admin 73461 Newsletter Svc -May 413.32 04/28/2000 101 -13- 4400 -0000 General Admin Check Total: 980.92 Vendor: 7 MINNESOTA LIFE Check Sequence: 22 MAY -2014 PR Batch 00001.04.2014 Life Insurance -MAY 390.73 04/07/2014 700 -00- 2180 -0000 Payroll Non -Dept Check Total: 390.73 Vendor: 459 MINNETONKA GIRLS SOFTBALL ASSOCIATI, Check Sequence: 23 2014 USER -REFUT User Fee Players Reimbursement 830.00 04/28/2014 101 -53- 3471 -0000 General Recreation Check Total: 830.00 Vendor: 460 JON MONSON Check Sequence: 24 54285- 040214 CUP Application Refund -21195 Minnetonka LLC 200.00 04/28/2014 101 -00- 3413 -0000 General Non -Dept Check Total: 200.00 Vendor: 463 MTI DISTRIBUTING INC. Check Sequence: 25 950230 -00 Belts & Tires for Mowers 272.98 04/28/2014 101 -32- 4221 -0000 General Pub Works Check Total: 272.98 Vendor: 10 NCPERS MINNESOTA Check Sequence: 26 MAY -2014 PR Batch 00001.04.2014 PERA Life -MAY 16.00 04/07/2014 700 -00- 2180 -0000 Payroll Non -Dept Check Total: 16.00 Vendor: 8 PRUDENTIAL GROUP INSURANCE Check Sequence: 27 MAY -2014 PR Batch 00001.04.2014 Long Term Disability -MA 296.62 04/07/2014 700 -00- 2181 -0000 Payroll Non -Dept MAY -2014 PR Batch 00001.04.2014 Short Term Disability -MA 458.21 04/07/2014 700 -00- 2181 -0000 Payroll Non -Dept Check Total: 754.83 Vendor: 464 TODD ROBIDEAU Check Sequence: 28 5640 Chris Rd Reimbursement Mailbox Repair -5640 Christopher R 21.28 04/28/2014 101 -32- 4440 -0000 General Pub Works Check Total: 21.28 Accounts Payable Computer Check Proof List by Vendor User: mnguyen City of Printed: 04/24/2014 - 12:01PM WIMShorewood Batch: 00007.04.2014 - COUNCIL- 04282014 Invoice No Description Amount Payment Date Acct Number Vendor: 349 SCHWAAB INC Check Sequence: 29 D71603 Stamp Ink 70.23 04/28/2014 101 -13- 4245 -0000 Check Total: 70.23 Vendor: 354 SHOREWOOD TRUE VALUE Check Sequence: 30 118972 Mailbox Repair 50.98 04/28/2014 101 -32- 4440 -0000 119073 Sewer Pipe Repair 5.98 04/28/2014 611 -00- 4221 -0000 Check Total: 56.96 Vendor: 355 SHRED -N -GO INC Check Sequence: 31 36818 Svc Thru - 04/16/14 35.00 04/28/2014 101 -13- 4400 -0000 Check Total: 35.00 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPT. Check Sequence: 32 BVP Refund -3/14 Bulletproof Vest Refund -b /c Transfer fund by mistal 537.49 04/28/2014 101 -21- 3314 -0000 May- 2014 -OBE Operating Budget Exp - May Svc 86,879.67 04/28/2000 101 -21- 4400 -0000 Check Total: 87,417.16 Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 33 4612 Monthly Bacteria Svc -March 100.00 04/28/2014 601 -00- 4400 -0000 Check Total: 100.00 Vendor: 389 UNITED LABORATORIES Check Sequence: 34 INV079791 First Aid & Clean Supplies 1,110.76 04/28/2014 101 -52- 4245 -0000 Check Total: 1,110.76 Vendor: 421 VERIZON WIRELESS Check Sequence: 35 9722774269 Sewer & Water Lines - 03/02 -04/01 39.49 04/28/2014 601 -00- 4321 -0000 9722774269 Sewer & Water Lines - 03/02 -04/01 39.48 04/28/2014 611 -00- 4321 -0000 9722774269 Sewer & Water Lines - 03/02 -04/01 39.48 04/28/2014 631 -00- 4321 -0000 9723400744 Brad's Cell - Svc 03/13 -04/12 56.44 04/28/2014 101 -18- 4321 -0000 Check Total: 174.89 Vendor: 415 WARNER CONNECT Check Sequence: 36 29918139 Comp Maint- May Svc 2,553.40 04/28/2014 101 -19- 4221 -0000 Check Total: 2,553.40 Vendor: 411 XCEL ENERGY Check Sequence: 37 Stmt #408195800 5655 Merry Lane - 03/11 -04/09 12.45 04/28/2014 101 -52- 4380 -0000 Check Total: 12.45 Total for Check Run: 166,227.63 Total of Number of Checks: 37 Fund Dept General Admin General Pub Works Sewer Non -Dept General Admin General Police General Police Water Non -Dept General Park Maint Water Non -Dept Sewer Non -Dept Storm Water Non -Dept General Planning General Mun Bldg General Park Maint #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Appointment to Two Seasonal Employees, Public Works Meeting Date: April 28, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: lean Panchyshyn, City Clerk Attachments None Policy Consideration Should the City hire two temporary seasonal staff to meet maintenance needs? Background Traditionally, the City hires two temporary seasonal employees annually. One to assist the park maintenance crew in mowing, weed whipping and routine grounds maintenance, with the second position to assist the roadway patching crew. This year is no exception. Fortunately, Mr. Casey Halmaier and Mr. Bradley Williams were the two seasonal workers who were appointed last summer, and have made application for this year's positions. Having past employees return to these positions saves time in training and operational logistics, as these candidates are more than familiar with the program. These positions have been budgeted as part of the normal operating budget. Staff is recommending that these temporary positions will be compensated at the hourly rate of $11.25 per hour, with the position expiring at the end of the business day on September 12, 2014. Financial or Budget Considerations These appointments are budgeted as part of the approved 2014 operating budget for Public Works. Recommendation / Action Requested Staff is recommending approval of a motion that appoints Mr. Casey Halmaier and Mr. Bradley Williams to the position of Seasonal Employee at a rate of $11.25 per hour, through September 12, 2014. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #3C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Sign Retroreflectivity Policy Meeting Date: April 28, 2014 Prepared by: Paul Hornby Reviewed by: Attachments: Resolution Establishing Policy for Sign Retroreflectivity Assessment and Management Background: The U.S. Department of Transportation, Federal Highway Administration has established uniform standards for traffic signs. By June 13, 2014, all agencies, including cities, who maintain roadways open to public travel, must adopt a sign maintenance program designed to maintain traffic sign retroreflectivity at or above specific levels. "Retroreflectivity" describes how light is reflected from a surface and returned to its original source. Traffic signs are made with retroreflective sign sheeting material that redirects headlamp illumination back toward the vehicle, thereby making the sign visible at nighttime to the vehicle driver. Improvements to nighttime visibility of traffic signs will help drivers better navigate roads at night and thus promote safety and mobility. Improvements in sign visibility will also help older drivers whose visual capabilities may be declining. The retroreflective properties of all sign sheeting materials degrade over time making signs progressively less visible at night. As signs degrade and become less retroreflective, their effectiveness in communicating regulatory, warning, and guidance messages to road users at nighttime diminishes to the point that they cannot be seen or read in time for the driver to react properly. Thus, to maintain nighttime effectiveness, signs should be replaced before they reach the end of their useful life. The enclosed Resolution Establishing Policy for Sign Retroreflectivity Assessment and Management provides a methodology for the City to maintain and replace signs to achieve the FHWA standards. The City of Shorewood has already completed the sign inventory and the Public Works Department has been replacing deficient signs in accordance with the proposed policy. The policy, as drafted, was derived from the League of Minnesota Cities Model Ordinance, modified for the City of Shorewood. Financial or Budget Considerations: The City annually budgets approximately $6,500 for the replacement of signs. Recommendation / Action Requested: Staff recommends Council adopt the proposed policy by Motion to pass the "Resolution Establishing Policy for Sign Retroreflectivity Assessment and Management" to meet the FHWA requirements, and formalize the actions that City staff has already established. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION ESTABLISHING POLICY FOR SIGN RETROREFLECTIVITY ASSESSMENT AND MANAGEMENT WHEREAS, the Manual of Uniform Traffic Control Devices ( MUTCD), published by the U.S. Department of Transportation, Federal Highway Administration (FHWA), establishes uniform standards for traffic signs; and WHEREAS, the Minnesota Department of Transportation (MN /DOT) has adopted the MUTCD as the Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD) and requires the city to establish an assessment or management policy that is designed to maintain sign retroreflectivity at or above minimum levels specified in MN MUTCD; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the following Sign Retroreflectivity Policy is hereby established: SIGN RETROREFLECTIVITY POLICY Article L Purpose and Goal. The purpose of this policy is to establish how the city will implement an assessment or management method, or combination of methods, to meet the minimum sign retroreflectivity requirements in the Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD). Substantial conformance with the MN MUTCD is achieved by having a method in place to maintain minimum retroreflectivity levels. Conformance does not require or guarantee that every individual sign in the city will meet or exceed the minimum retroreflective levels at every point in time. The goal of this policy is to improve public safety on the city's streets and roads and prioritize the city's limited resources to replace signs. Article IL Applicable Signs. This policy applies to all regulatory, warning, and guide signs as set forth in the MN MUTCD. Pursuant to Section 2A.8 of the MN MUTCD the city excludes the following signs from the retroreflectivity maintenance guidelines: A. Parking, Standing, and Stopping signs (R7 and R8 series) B. Walking /Hitchhiking /Crossing signs (R9 series, R10 -1 through R10 -4b) C. Acknowledgment signs, including Memorial signs D. All signs with blue or brown backgrounds E. Bikeway signs that are intended for exclusive use by bicyclists or pedestrians Article III. Resource Materials The city has reviewed and relied on numerous resources in adopting this policy. These resource materials include, but are not limited to the following: • Methods foi- Maintaining Ti-affic ,Sign Reti-oi-eflectivity Publication No. FHWA- HRT -08- 026, U.S. Department of Transportation, Federal Highway Administration (November 2007). • ,Sign Retroreflectivity (guidebook, Publication No. FHWA- CFL /TD -09 -005, U.S. Department of Transportation, Federal Highway Administration (September 2009). • Sign Retroreflectivity: A Minnesota Toolkit, Minnesota Department of Transportation, Local Road Research Board (June 2010). • Traffic ,Sign Maintenance Management Handbook, Report No. 2010RIC 10, Version 1. 1, Minnesota Department of Transportation (October 2010). • LMCIT,Sign RetroreflectivityMenio and Model Policy League of Minnesota Cities (Final Edition, March 2014). Article IV. Sign Inventory To meet the city's goal of maintaining sign retroreflectivity above certain levels, the city will maintain a sign inventory of all new or replacement signs installed after the effective date of this policy. The inventory shall indicate the type of sign, the location of the sign, the date of installation or replacement, the type of sheeting material used on the sign face, the expected life of the sign, and any maintenance performed on the sign. As to existing signs, the city will perform an inventory of all signs covered by this policy. The city recognizes this process will occur over time subject to the city's monetary and human resources. The city expects to complete its sign inventory by December 31, 2013. The city shall record the above information related to new signs to the extent that such information is known and shall also include a statement on the general condition of the sign. Article V. Removal of Signs In recognition of the fact that excess road signs have been shown to reduce the effectiveness of signage, as well as impose an unnecessary financial burden on road authorities, it is the city's policy to remove signs determined to be unnecessary for safety purposes and which are not required to comply with an applicable state or federal statute or regulation. The removal of signs shall be based on an engineering study and the MN MUTCD. Article VI. Approved Sign Evaluation Method. After reviewing the various methods proposed for sign maintenance, the City adopts the following methods to meet the minimum sign retroreflectivity requirements in the MN MUTCD: Nighttime Visual Inspection. The retroreflectivity of the City's signs is assessed by a trained sign inspector following a formal visual inspection procedure from a moving vehicle during nighttime conditions. Signs that are visually identified by the inspector to have retroreflectivity below the minimum levels will be replaced. The City will visually inspect its signs based on the following: The initial sign inventory and retroreflectivity assessment will be performed using the Nighttime Visual Inspection (NVI) method. Signs in the inventory will be rated as "Good ", "Fair" or "Poor ". Signs rated "poor will be replaced as a first priority as budget allows, with the goal of replacing 25% or more of these signs annually. Signs rated "Fair" will be reviewed once every two years by NVI method until replaced with a new sign. If the date of sign installation is known, the Expected Sign Left method of replacement will be implemented Signs rated "Good" will be reviewed once every two years by the NVI method until replaced with a new sign. If the date of sign installation is known, the Expected Sign Left method of replacement will be implemented Expected Sign Life. The installation date is labeled or recorded when a sign is installed, so that the age of any given sign is known. The age of the sign is compared to the expected sign life. The expected sign life is based on the experience of sign retroreflectivity degradation in the City. Signs older than the expected life will be replaced. Article VII. Sign Replacement. The City hereby establishes the following priority order in which road signs will be replaced: • First priority shall be given to replacing all signs determined not to meet applicable retroreflectivity standards. Top priority shall also be given to replacing missing or damaged signs determined to be of a priority for safety purposes. • Second priority shall be given to signs determined to be marginal in their retroreflectivity evaluation. • Third priority shall be given to all remaining signs as they come to the end of their anticipated service life, become damaged, etc. In addition, within each category above, further priority shall be given to warning and regulatory signs on roads with higher vehicle usage. After the initial replacement of signs as provided for in this Article or the installation of new signs, the City shall, for the purpose of complying with the requirements of the MN MUTCD, maintain minimum retroreflectivity standards, as budgetary factors allow, by replacing signs as they reach the end of the latter of their (a) warranty period; (b) expected life expectancy for the sheeting material used on the sign; or (c) expected life as determined by an authorized engineering study. Damaged, stolen, or missing signs may be replaced as needed. Article VIII. Modification and Deviation from Policy. The City reserves the right to modify this Sign Retroreflectivity Policy at any time if deemed to be in the best interests of the City based on safety, social, political and economic considerations. The Director of Public Works, or his or her designee, may authorize a deviation from the implementation of this policy in regard to a particular sign when deemed to be in the best interests of the City based on safety, social, political and economic considerations. Such deviation shall be documented including the reason for the deviation and other information supporting the deviation. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD on this 28th day of April, 2014. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk Please explain the overall approach taken for establishing Shorewood's 2015 residential market value. Is this approach the same as was used in prior years and if not, what is different and why? Is the approach used for Shorewood different from that used in other neighboring and Hennepin County cities and if not, what is different and why? Please explain how the 2015 residential total assessed market value of $1,469,597,700 relates to the actual expected 2015 value. Is it 90% of actual or? How is the expected total value determined (the 100 %)? How is the overall increase in Shorewood's residential assessed value of 7.6% in comparison to other neighboring Hennepin County cities? Are any statistical or other external property price change factors used in the assessed valuation process? Was there any factor or target for increases assigned to Shorewood for 2015? If yes, what were these and why? What is MCAP? How is it determined? How is it applied in establishing 2015 assessed values? What was MCAP for prior years? Using the sample sales shown in the 2015 booklet provided to the City, please show how 2015 assessed valuations were assigned for two off -lake and two on -lake residential properties. Please show how these were used to make changes to neighboring or other Shorewood properties (what was the calculation process ?). What is the average change in 2015 residential assessed value for Off -lake and for On -lake properties? What was each for pay -2014? If there were differences year -to -year, please explain what changed and why. Market Conditions Adjustment for Sales Ratio Studies The purpose of this document is to review the reasons that the market conditions adjustments in sales ratio studies are considered, discuss calculating time trends [TCALC], apply the time trend to the sales in the study period [MCAP], and list additional resources. Market Conditions While the market conditions adjustment is sometimes referred to as a "time" adjustment, time is not the cause for the adjustment. Over time, changes in interest rates, supply and demand, employment rates, availability of financing, and other factors can create conditions in the market that must be adjusted. Purpose As stated in MS 272.03, subdivision 8, "'Market value' means the usual selling price at the place where the property to which the term is applied shall be at the time of assessment... and, As stated in MS 273.01, Alt real property subject to taxation shall be listed... with reference to their value on January 2 ... Simply put, the assessor is to value all property on January 2nd at the value it would sell considering all market conditions. Assessors value all properties using mass appraisal techniques and one of the measurements of mass appraisal are the numerous statistics derived from sales ratio studies. Sales ratio studies can be of any duration of time but the 12 month State Board ratio is considered the most important in setting and analyzing the annual assessment. In Hennepin County, all of our assessment measurements are set to reflect the State Board 12 month sales ratio. With sales occurring throughout the 12 month study period and the estimated market value being set according to the current market conditions as of January 2 "d, by using a market conditions or "time" factor to adjust the sale price to the date of the assessment will reflect any changes in the market. Market conditions adjusted sales prices are also necessary to reduce the distortion that the market can have on ratios and other statistics. Using market conditions adjustments is not only using generally accepted appraisal principals, but the IAAO identifies a "time" adjustment as a necessary component of any sales ratio study and MS 270.12 subd 2 requires the DOR to follow the standards set by the IAAO. For the 2012 assessment the DOR instituted the market conditions adjusted sales ratio methodology for calculating State Board sales ratios for a number of reasons: • MS 278.05 (4) states that sales must be adjusted to reflect the difference in date of sale compared to the assessment date • Tax Court ratios already are adjusted for market conditions • 21 month state aid ratios already are adjusted for market conditions • Generally accepted appraisal principals indicate that in the sales comparison approach one of the first adjustments considered is for market conditions • IAAO standards indentify that time adjustments are necessary for accurate ratio studies • The DOR by statute, must follow IAAO guidelines whenever practical Market Conditions Adjustment for Sales Ratio Studies - Hennepin County - 3/11/2014,? ` Page 1 4- ( (f TtCt i1 -r7G TCALC The market conditions adjustment is determined through a time trend calculator or TCALC. The TCALC is determined by the sales from a 21 month time period that starts 24 months prior to the assessment year under study. For the 2014 assessment, sales from January 2012 through September 2013 are used in the analysis of market conditions. If the jurisdiction has an adequate sample of 30 or more sales and the confidence level of the data is greater than 90% then a time adjustment is applied to the sales in the 12 month State Board study period. These sales are adjusted to the assessment date under study, in this case January 2, 2014. MCAP After the sales are adjusted for market conditions with the appropriate TCALC to determine the market condition adjusted price or MCAP. The MCAP is the adjusted sales price that is used in all sales ratios. What happens if the TCALC is Zero? Several situations can occur to result in a TCALC of zero. The market could be flat with no market condition changes, the confidence level is less than 90.0 %, not an adequate sample, and others. Hennepin County will continue to review assessments based on the preferred MCAP sales ratio analysis and the former method of measuring the direct ratio with growth. The Ideal Assessment The ideal assessment would be when the median and mean sales ratio by property type and residential umbrella for both the direct sales ratio analysis and the MCAP sales ratio analysis are at 95.0% All median sales ratios must be within the DOR specifications of 90.0% and 105.0 %. An assessment with a MCAP median ratio less than 90.0% or greater than 105.0% would NOT meet standards and would be subject to State Board changes. In addition to median ratios, additional review of other statistical measures including COD and PRD must also be considered. In Conclusion Our assessment model has always been to consider the sales in the study period, these may now be adjusted for market conditions. We also consider sales that have closed after the study period, current pending sales, and active listings to arrive at our current assessed values. The larger the range between the TCALC and the property type growth, the larger the range between the median MCAP sales ratio and the median direct sales ratio. This will result in some properties having direct ratios higher than their recent sales price. This is nothing new! At the parcel level when you are question on a value it is still all about sales, sales, and sales. What data do you have to support the value of the property for 2014, it is not about the change in value from the year before, it is not about what value the CAMA system reported, it is only about what that property would sell for on January 2, 2104 and what is your support! Good customer service would include verifying that our physical attributes on file are correct, perform a sales comparison grid with appropriate time adjustment, follow generally accepted appraisal principals, and continue to educate that with constantly changing markets, assessed values can be higher or lower than past sales. Market Conditions Adjustment for Sales Ratio Studies - Hennepin County — 3/11/2014 Page 2 With the MCAP Sales Ratios — What has changed? • State Board ratios will be based on current assessment • Assessments will be current with no lag in market trends • All sales have equal weight in median ratio calculations • Sales are no longer lost in unique submarkets • All sales ratios will be in alignment — State Board and Tax Court and 21 month Schools Aids • Consistent with IAAO standards • Consistent with appraisal principals • Higher quality assessments • More equalized assessments. Resources DOR Fact Sheets Property Tax Administrators Manual PACE Course Module 6 —Time Adjustments for Sales Ratios IAAO — Standard on Ratio Studies — April 2013 Minnesota Statutes Market Conditions Adjustment for Sales Ratio Studies - Hennepin County — 3/1.1/2014 Page 3 #8A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Korin — Minor Subdivision Meeting Date: 28 April 2014 Prepared by: Brad Nielsen Reviewed by: Patti Nelgesen Attachments: Exhibit A —Site Location Map Exhibit B — Proposed Division Exhibit C — Wetland Conservation Easements Excerpt of Planning Commission Minutes from 4 -1 -14 Draft Resolution Policy Consideration: Should the City approve a minor subdivision for Steve and Janie Korin? Background: Ms. Janie Korin proposes to subdivide the property located at 6135 Cathcart Drive (see Site Location map - Exhibit A, attached). Exhibit B illustrates the subdivision. The subject property is located in the R -IA, Single - Family Residential zoning district and contains approximately five acres. The property is occupied by the applicant's house Nvhich is situated on the south side of the lot, and by a Nvetland area on the north side of the property. The Nvetland area Neill be protected by a conservation easement which is shoN -,n on Exhibit C. As proposed the subdivision Nvould result in one lot (Nvith the house on it) containing 87,106 square feet of area, and a vacant lot Nvith 113,335 square feet, a large amount of Nvhich is occupied by the Nvetland area. Financial or Budget Considerations: Processing of the minor subdivision request is paid for by application fees. In addition, the City will receive $5000 in park dedication fees and $1200 in local sanitary sewer access charges for the newly created lot. Options: Approve the request; approve the request with conditions; or deny the request. Recommendation / Action Requested: The Planning Commission agreed with staff's recommendation to approve the minor subdivision with the stipulation that the wetland delineation and corresponding conservation easements must be verified as soon in May as the Watershed District will accept the delineation. Note that the resolution allows 60 days for recording rather than the standard 30 days. Next Steps and Timelines: Upon verification of the wetland delineation and payment of park and sewer fees, the resolution must be recorded within 60 days. Connection to Vision / Mission: Sustainable tax base. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 A. ry a 3: S u nnvIe a. �J p v La m s r h t Arbo re ar it e I F7 cu z s � r�0 d f�i�wG SS j ct m v Property 7ZZ Hennepin / Carver County border a� 0 0 300 600 Freeman Park 1,200 Feet m FR E:� m� 0. i o� �o �z o. f�i�wG SS j ct m v Property 7ZZ Hennepin / Carver County border a� 0 0 300 600 Freeman Park 1,200 Feet m FR E:� m� / I OwM KENN D. STERN I ,- / at / OWNER: EOWARO A 2EMSRVCKI 8090 CATHCART DIVE Pin 32- 117 -23 -3 }0019 :3 1 I I 266&5 BEVERLY DRIVE PIO 32- 117- 2.T -33 -0019 (J �' \ p i I 3< t J 2 R JEFFRRETY DRIVE 32- 117- -33 -0O0 Y3C6 E WASSENAM / Nl' ad Lj 1 C / ad --7/ / I 1 iJ h �97✓ __ N DAR- ON E RE LESLIE PIO 32 -117 - 33 -003T JJ J J l 1 4� 1 4 I y3 1 o / W 4 N h ,,s M OWNER: ANDREW J. Z..olHy A MELD 6180 CATICMT D WE L� PID 32- 117-/23-31 -OD39 I J /FJ -C 0i I R t ^ 1 � SW- Cf1RNER � 7RE SW 1/4 _ / /O/F THE SW I/4 Di' SEC, 32 'S8' CORNER 7th SE 97FF�d AM'� N8921Y9 f 1320.39 / THE SW,11t( OF SE4 • �� 55$2 DRAWN BY: DRAWING NAME: 35822.dwa CHECKED JOB NO. 35822 BY; FILE NO. 679 RRP ri it - I / I � I ii 'I j I MIOWNER JAMES Al ANDREA TUR4ST' OWNER: JAMES AND ANDREA T,RNOUST 6095 CATHCART DRIVE 1 " !i UTILITY POLE I � I ii 'I j I MIOWNER JAMES Al ANDREA TUR4ST' OWNER: JAMES AND ANDREA T,RNOUST 6095 CATHCART DRIVE Pat 32 -117- 23-34 -0056 *q UTILITY POLE L— GUY WIRE ® AIR CONDITIONER A ECIRCLE ANG ANDREA TUFONgASTNO ACCESS MUM J Tana,.n C M.Mae �.,. / r IN / 2 L:s-. X39_ - .sire / W WrQ x.589121'42 "' -/ -- ° --- see - - -7 s °4' ' . ; li'd iT2_ Y �•/ / a" ,. "' / / - J 3 / \ Y . 4V `✓� _ fir/ �_a'OVSERVA %� / -nti" •! < tea.'Y ' � Y / ..,l �p �':a Y � ' ��,�1 a ti./ 11PMlALE�•a. ••S ,_a. / Y erg+,` L3: "uuy ' •. r' ^+ei ^.",Jy y 4wJ \` �S.•; :. / ,�+T -// UiL1Y � r -� ' "� / .iu �/ �, � J�J/ f> / °/� .f Y 4 . 0--' '3! T Y 4� iW / X � �FMAP E' A�l NU Y i t..y T:.r,•�m AJ e, \"'�' I. \ /.t;a°.t / shin / � E ,\ ,• ,', `. // I\, e• ions A P 1 \ J! Y� Y f5\ • � J. . / / �J;� IS 4• „� �r , _�,1'---- f----- �4...�r ',.�'�4°'f-'- 3i t�.D� `� '``✓` ./ '�^” ,.�, /. / /r �xJ' f L� 1 �a��' � i i N8921'42'E 450.29 \ o , Y / / V_ v• /' j)t i /r N891_42` 483.29 �'�l �j - (��•'� '�i `. + �" Y Y✓ i � :' z ,yed'ta`d�5 J i � /�� �s� — 'F - °" l.' 'I ti✓` , UAEA__S( , . TS'., _ ✓/r /IF f 15 / �B Le. e l ✓e 1 A�' " �O'p° 4 y , �� i 5 P A =- �-or/ ° G j __yce� _. �+'a*�✓r� ti"f / �R•�"11T1/ _ .,�Af-4j� �5 OWNER JOHN P. YUCK N0 � /\) O� / l� 9 1 9 J `1 ✓ ,`'g ;r .�>. El MINOR SUBDIVISION FOR: Janie Korin LEGAL DESCRIPTION -- -- That part of the Southeast 1/4 of the Southeast 1/4 of Section 32, Township 117, Range 23, described as fail... Beginning at a point on the Northerly Iha of the right -of -way of the M1 rmpolls and SE Louis R.Ilr -d 108 feet North of the Southwest comer of the Southeast 1/4 of the Swthxaal 1/4 of cold Section 32, Township 117, Range 23, thence North 819 feet; thanco East 716 fast to the right -of -way of the Mlnnaapalis and SL Louis Railroad; thence SOuUweItarly along line of sold right -of -way 947 feet more or Iona to the point of beginning. Hennepin County, Minnesota, (Warranty Dead par Document Number 6367200) ]PROPOSED LEGAL DESCRIPTIONS: Percsl t: That part of the Southeast Quarter of the Southwest Ouster of Section 32, Township 117, Rungs 23, d.-Th d as fallow. Commmcing at the southeast comer of sold Southeast Quarter of the Southwest Quarter, thence South 89 degree. 21 minutes 19 second. West d an .as... bearin don the south Me o sold 5 g g f outher o Oise So th the Southwest Quarto, a diatanee of 1320.39 feet to the eoulhwest comer of said Southeast Quarter of the Southwest Quarter, thence North OD degrees 04 minutes 23 ast'. West dung the west line of sold Southeast Quarter of the Southwest Quarter, a distance of 111.72 feel to the norihe Jy right of way Iine of the HonnepIn County Re9'on, Ragrood Authority corridor, forrnedy the Mlnneopolla and St. Louis R dlrood, and the point of beginning of said land to bar daaaibad; thence continuing North 00 degrees 04 minutes 23 aecrondo Weat along said teat IIna of the Soulhm t Quarter of the Southwest Oucrler, a distance of 415.27 feat' thence North 89 degrsaa 21 minutes 42 ..cords East, a distance of 483.29 feel to sold northerly right of way lino thence South 48 degree. 55 minute. 52 ..condo West, along sold northerly right of way line, a distance of 640.29 feet to aald point of beginning. Parcel 2 That part of the Southeast Quarter of the Southwest Quarter of Section 32, Township 117, Range 23, dasadbed as foiloxs: Co nmanal 9 at the southeast comer of said Southeast Quarter of the Southwest Quarter, thence South 89 degrees 21 minute. 19 esconda West, 0. an assumed bearing along the south line of sold 0 ..to, Southeast Quarter of es Southwest Quarter, o North 00 distance r 1304 feet to the southwest comer of .aid Southeast Quarter he the Southwest Quarter, thence North .t degrees 04 roof 111 23 seconds West, dung the west Tins of sold Southeast Quarto of the Southwest Quarter, a distance of 111.72 feat to the northerly right of xoy the of the Hennepin County Regional Railroad Authority comidor, form tha Minn""' and St Louis RaOrood; thence - timing North 00 degree. 04 minutes 23 second. West along said xaMA iln. of the South ...t Quartar of the Southwest Quarter, a dielance of 415.27 feet to the point of be of cold land to he described; thane North 89 degrees 21 minutes 42 ...onde East, a distance of 483.29 fact to sold northerly right of way line; thence North 48 degrees 55 minutes 52 seconds East, along sold northerly right of xoy, a dtslan- of 30&39 feet; thence South 89 degrees 21 minutes 42 eaeonds West a distanw of 716.06 teat to said west line of SOuth "It Quarter of the SOutheaat Quarter; thence South 00 degrees 04 minute. 23 seconds East, along said weal line, a distance of 200.01 feet to acid point of beginning. ,_ NOTES: 1. The odant.tIon of this bearing syet- is based - the Hannaph Comly croordinate grid (HAD 83 -96 Ad}). 2. Thar told area of the property described hereon Is 220,277 square feet or 5.0569 .vas. 3. The legal description uasd fi the preparation of this survey To broad m the Warranty Dead per Document Number 6367200. 4. Existing utilities, 5ervIc- and underground structures shown hereon ware located based upon observed evidence Vert action ond location of di utilities and a-icaz should be obtained from the owner. of the respective utilities prior to any design, planning or excoxation. 5. The property desaibed hereon Ices within Flood Zone X (Areas determined to be Outside of the 0.25 annual chance 0oodpla1n) par Federal Insurance Rate Map N. 27053 C 0313 F, dated September 2, 20G4. S. BENCHMARK: Top nut or the hydrant located on the north Wda of Mople Avenue appmxlrnoteiy 320 feet west of Strawberry Lars, demotion - 976.60 feet (City of Shorewood datum). 7. This survey Is based on on existing Egan, Fldd & Nowak survey dated July 19, 2004. No caveat field work was Par h fine Preparation of this survey, a Wetlandl depleted hereon were delineated by Aquatic Ecoadulionb Ina and geld [=led January 9, 2004. 9. Th a combined area of wetlands located m the property is 33,790 square feat more or less. 10. Th e location, for topography and buildings situated outside of the property M ware taken from Information prodded to us by the City of Sin .wood. CERTIFICATION I hereby certify that this e.rvey war, prapared by ma or under my direct supervfelm and that I am a duty Llcm d Lond Surveyor undo the Iowa of the Stale of Minnesota. Data of survey. January 5, 2004. Data of signet.,. February 26, 2014. Brent R Patera Minnesota License No, 44123 LL; PROPOSED AREAS r 9 / / 1 1 1 1 1 �Ox yJ •'� I� _ �y =AREA t fi`'q �.+ 1 1 i Q �0 0y TOTAL PARCEL AREA . 100.342 eq.R. / 23035 ayes - fJa PARCEL AREA LESS RO.W. 1587106 6Q.FTO/0..9997 ACRES �y /f I 0F6'�315 i TOTAL PARCEL AREA = 119,935 sq.R. / 2.7533 acres 0s 2 ccccYYYY CATHCART DRIVE R.O.W. = 6,600 eq.ft. / 0.1515 acres PARCEL AREA LESS R.O.W. = 113,3 Q 35 .FT. /2.6018 ACRES 100 ,150 11 ° •v SCALE IN FEET 4 C FOUND IRON MONUMENT 19 FOUND CAST IRON MONUMENT O SET IRON MONUMENT MARKED {NTH LICENSE NUMBER 44123 SET PK NAIL >J- — ESE 1 4 OF [INE= TFIE�- -OF" E SW 1/4 OF SEC, 32, T 117, R. 23 � S9921'19"W C /TY &I SHL14EK4 OO - NENNEP /N COUNTY CITY CF CHANHASSEN - CARPER COUNTY REVISIONS i i SURVEY FOR: I PROPERTY ADDRESS: SE GARNER OF 7H / THE SW 114 F SEC, 32 - -- (FOUND MINOR SUBDIVISION Janie Korin 6135 Cathcart Drive Shorewood, Minnesota 55331 LEGEND MHO MANHOLE HYDRANT ® GATE VALVE *q UTILITY POLE L— GUY WIRE ® AIR CONDITIONER ® ELECTRIC METER O GAS METER -a—.—.- CHAIN LINK FENCE_ oo�aoocoo STONEWALL s SANITARY SEWER w WATERMAIN —E UNDERGROUND ELECTRIC —"— OVERHEAD WIRE T UNDERGROUND TELEPHONE —a UNDERGROUND GAS rvv'vWVw� TREELJNE SWAMP X AMl SPOT ELEVATION ,-920 EXISTING CONTOUR LINE COR TREE BITUMINOUS SURFACE CONCRETE SURFACE GRAVEL SURFACE • WETLAND AS DELINEATED BY AQUATIC ECOSOLUTION% INC Egan, Meld Fir Nowal land surveyors since Exhibit B PROPOSED DIVISION PROPOSED EASEMENTS i I I I I I \ I / 1/ A T C7 ! M �) /1 A r1 P F� I v /-1 l L- N8921'42 NE 716.06 b y F 1 v 3100 / / / • /./+ ! +�' /sea r z uese //_ % % +_ 4 .i/ ��h. / to Poor woe ueASrArrA an-nr-- �� t _� L_ 1 .,° t /- �. 7 - !r 7f421y s46D�/ a�ai ---- - - - - -- ---- ki ?4f / �W J �ttWSFAYA1MKi' + � •/ !- 'Sin / �/ / a'soi/ y / / �ja.V IA /+ / 2 1'° / - unm t 'a`/ l� f / LwANA<E /A I / f +i�- ' /_L / / + + / + +'j '1A �FAglypyl {F�F,F,( yf- '� / fr� 3' �i° /, /•� / 'J'nsl`' / / �j �f{!� ' MAPLE AVENU o � ° i �S � d v ;/• i / se's \`� /y�':` /+' + + +` +��' .1C /, �' // � ' as 2 j N8971 12 r 4829 N6971'42'E e I x urro4zt v r ,o loon wmc pZ<WAGE � urutt rASf.a>.t ,wmnevz'c w iT� + / +� i + % °/ to fact" '>'�'ft /.a / +- - ads -------- ------ - - ---- r -• . +( ' ( f 1 xnm7s�- �g92112 "E 4!313 + +/+ r a' S8971'42'W 483:29 es 6 %t /iE `i N I serf `II N � 'T'S �/- APAaIACLf N w AFA411p? to : W I I I A I P t n � 7Ih + tA1R /' v k / 13 � to o N I3�p 5,,8/ •a��6j�- `�1 �� �� S WK in sL. �___ ate' � d° / Q I j �/ / 0 50 100 150 SCALE IN FEET 0 FOUND IRON MONUMENT @) FOUND CAS IRON MONUMENT a ; / O SET IRON MONUMENT MARKED m I - H17H LICENSE NUMBER 44123 °y It 1 11 / wrist SET PK NAIL NETLAND AS DELINEATED BY AQUATIC ECOSOLUTIOV$ INC. AND F7ETD LOCATED JANUARY 9, 2004 11 // CONSERVATION, DRAINAGE & UTILITY EASEMENT / ad / SE CORNER OF THE SE 114 OF SW CORNER OF THE SW 114 r THE SW 114 OF SEC 32 i OF THE SW 1/4 OF SEC 32 W CORNER OF THE SE 1/4 I SOUTH LINE OF THE SE 114 OF THE SW 114 OF SEF 32, T. W. R. 23 (FOUND GI.M.) A (FOUND C.LM) QU THE SW 114 DF SEG 32-11 i S892179'W 1320.39 CITY OF SHL14E1YOW - HENNEP /N COUNTY � • - N8921'l9'£ 132,.39 - - - - - C17Y OF CHANHASSEN - CARPER COUNTY S892179'W 2640.76 -DOA PAGE CIHi DWORK REVISIONS SURVEY FOR: PROPERTY ADDRESS: DRAWING NAME: 35822.dwD JOB NO. 35822 FILE NO. 679 MINOR SUBDIVISION Janie Korin MINOR SUBDIVISION FOR: Janie Korin ',PROPOSED EASEMENT DESCRIPTIONS:', DRAINAGE AND UTILITY EASEMENT formal 1: A drolnoge and "WHY -,--I over, undo and *cram the easterly 10 font of the weOV 43 feet, the eouth ... terly 10 foal yingg easterly of the west 33 feet; and the northerly 10 feet lying easterly of the wear 33 feet of the following ,.at t*d so tarty, That part of the Swtheoat Mortar of the Southwest Quarter of Section 32, Township 117, Range 23, described ae fail.": C.mmwcing at the southeast comer of acid Southeast Quarter of the Southwest Mortar, thence South 89 degrees 21 minute, 19 eeconda West, an .-.ad hearing ding the south It.. of sold Southeast Mortar of the Southwest Quarter, a distance of 1320,39 feat to the southwest comer of void Southeast Quarter of the Southwest Quarter, thence North GO degrees 04 minutes 23 seconds West, along the west [be of sold Southeast Quarter of the Southwest Quarter, a distance of 111.72 feat to the northerly right of way line of the Hennepin County R1eg1-1 Railroad Authority rridor, formVy the Mlnneopdfs and St. Louie R.ifmd, and the point of beginning of said Iwd to be daacrib thence eanUnuh9 North 00 "agrees 04 minutes 23 seeanda Wesl, along sold xast Ihs of th e Southeast Quarter of the Southwmt Quayle, distance of 415.27 feat; thence North 89 degrem 21 hutee 42 .-.do East, a diet.... of 483.29 feet to said &dhody right of way line; thence South 48 degrees 55 minules 52 seconds Wmt, along sold northerly right of way line, o distance of 640.29 feet to sold point of bagtnnhg. eaceL.2:. A�yi ndrainage and ut8ity a seen t over, under and across the malady 10 fast of the westerly 43 feat; the southerly 10 fast it, g amterfy of the west 33 fee4 the n.thady 10 feat lying eesterly of the west 33 lest; and the southeastady 10 feat of it, falawhg dw<rbad property, That port of the Southwest Mortar of the Southwest Quarter of Section 32, Township 117, Range 23, described ae fdloxa•. Commencing at the aouthe.st comer of said Southeast Quarter of the Southwest Marta, thence South 89 dagreas 21 minutes 19 seconds West, m -.-ad beating long the south line of said Southeast Quarter of the Southwest M.rter, a durance of 1320.39 feat to the muthwest came, of cold Southeast Quarter of the Southwest Quarter, thence North 00 degrees 04 minutes 23 eeconda Wml, along the west the of sold Southeast Quarter of the Southwest Quarto a d stance of 111.72 foot to the nor ihedy rght of way the of the Hernaph County Ragland R. ➢rood Authority cortfdor, formerly the Mhneopalis and St. Louis Railroad; thence cantinuing North 00 dsgraes 04 minutes 23 seconds Weel, along aotd xmf line at the Southeast Quarter of the Southwest Quarter, a d6ton- of 415.27 foot to the point f beginning of said land to be dmc..d; thane. North 89 degrees 21 mhutm 42 second, East, a .,.as of V, !I feet to sold northerly dghi of way Ihs thwca Nadh 48 degrasa 55 minutes 52 eeconda East, along aatd nr17'1& right of way, a distance of 308.39 feat; thence South 89 degrem 21 minutsa 42 seconds West, o dlatancs feat to said west line of Southeast Quarter of the Southmaf Quadar, thence South OD degrees 04 minutes 23 .,condo East, along said ,rest line.. distance of 200.01 feet to mid point of beginning. CONSERVATION, DRAINAGE AND UTILITY EASEMENT Pcred 1: A conservation, drainage and utility easement over, under and across the following described property, That part of the Southeast Marla of the Southwmt Quarter of Section 32, Township 117, Range 23, described ore follows: Gommwdag at the southeast corner of acid South ... t Quarter of the Southwest Mortar, thence South 89 degrees 21 minute. 19 -candor Went, m -maenad bearing dung the south ibis of sold Southeast Quarter of the Southwest Matter, a distance of 1320,39 feet to the eouthWeat comer of said Southeast Quarter of the Southwest Morten, thence North 00 degrem G4 minutes 23 aeconds West, along the west the of sold Swtheoat quarter al the Southwest Marto, a dfltmce of 111.72 feat to the northerly right of way Iine of the Nannapfi County Region" Railroad Authority comMor, formady the Mhnmpart, and St Lou6 Rg➢rood, and the point of beghnlag of std land to be described; thence contln..g North 00 degrem 04 minules 23 eeconda Wmt, along .aid Wmt Ihs of the Souheast Quarter of the Southwest Marley, a distance of 415.27 feet' them North 69 tlegrees 21 minutes 42 eeconda East, a diatanee of 483,29 fast to eat" northerly right of way ling thence South 48 degrees 55 minutes 52 .-do West, long sold northerly dght of way ih0. a distance of 640.29 feet to cold point of beginning. Sold aasemmt Iles norther w ly and sta�y of the following descrbad fine; Coon -1m; at the southeast comer of told South east Quarter of the Southwest Quarter, thence South 89 deign es 21 minules 19 econda Wml, m assumed beating along the south line of .aid Southeast Quarter of the Swthwaat s Quarter, a distance of 1320.39 feet to the southwest comer of sold Southeast Quarter of the Southwest Mortar, thence North 00 degrees 04 minutes 23 seconds Wnt, dung the west Ila: of mid Southeast Mate of the Southwest Mader, a dlatmee of 111.72 teat to the narthady right of way the of the Hmnspfn County Regbnd Railroad Authority rrid r, formerly the the Minneapolis and St Louie R lroud, thence continuing North 00 da9rees 04 minutes 23 eeand. West, drag sold west the of the Southeast Quarter of the Southwest Harter, a dial.- of 415.27 feet, thw<e North 89 degrees 21 minutes 42 eeconda E.at along the north On. of the above described property, a distance of 33.00 feet to the point of beginning of wild Iine to be d --bed, thou.. South 00 degrem 04 mtnuto. 23 aeconda East, o distan ce at 10.00 feet; thence North 89 degrem 21 minutes 42 seconds East, a distance of 21,97 feet; thence North 72 degrees Ot minutes 15 seconds EaaL a dl,tonw of 33.55 feet to said north line of the oboes dmabsd P thence North 89 degrem 21 minute, 42 eeconda Emt, along mid north line, a distance of 217.49 fast, thenw South 46 degrem 42 minutes 37 meander East, a diatanee of 60.09 feet; thence South 80 degrees 48 minutes 52 ...ands Eoat, a d'ntanw of 47.42 fast; thence South 65 degrees 22 minutes 36 aec.rlda East a distance of 20.80 feet to sold northady right of way line of the Hennepin County Reglanol terminating. Railroad Authority -War WOr and these said Iine PscaL.2 A conserw8w, drainage and utility mesment ox, under and across the following described property, That pad of the Southeast Quarter of the Southwest Quarter of Section 32, Township 117, Range 23, described as fdlowe: Commencing at the southeast comer of mid Southeast Quarter of the Southwest Quarter, thence South 89 degrees 21 mutes 19 seconds Wml, m aawmed beating dang the south fr.. of said Southeast Quarter of the Southwest Morter distance of 1320.39 feet to the southwest comer of said Southeast Quarter of the Southwest Madan, thence North 00 degrees 04 minutes 23 a-do West, olang the west line of sold Southeast Quarter of the Southwest Marta, a distance of 111.72 fast to the northerly light of Way Iine of the Nennapb County Regiond Railroad Authority idor, Iomnerly the Minneapdts and St. Louis Racer -d; emlhuing North 00 degrees 04 minutes 2J seconds West, long :Id West line of the =thS Mader of Marc. the Swlhwesl Quarter, a diotonce of 415.27 feet to the point f beginning of mid land to be d -Ited; thence North 89 degrees 21 minutes 42 seconds East, a distance of 483.29 Not to said northerly right f way ling ihw.e North 48 degrees 55 minutsa 52 aatmda Eaat long said northerly fight al Way, a dlatancs of 308.39 feel: theme. South 89 degrem 21 minute, 42 seconds Worst, a dlatance of 71 &O6 feet to .aid west line of Southeast Mats of the Soulheeal Mader thence South 00 degrees 04 minutes 23 seconds E.4 along sold west 8ne, o "plan- of 200.01 fast to mid point of beginning.. Said eamment 1s described - follows; Commencing at the swthmst coma of said Southeast Quarter of the Sou west Hadar, them South 89 dagresat 21 minutes 19 amands West, an assumed beating dong the south the of said Swthmat Marla of th e Southrmt Quarter, a distance of 1320.39 feet to the aouihweat comer of mid Southeast Mesta of the SwlhWest Quarter, thence North 00 degrees 04 minutes 23 eeconda West, dang the west Iine of mid Southeast Quarter of the Southwest Marta, a distance of 111.72 feet to the narthonly right of Way Iine of the Hennepin County Regional Railroad Authority corrndor, formerly the the Mhnmpdis and SL Lwia lf.=d, thmce continuing North 00 degrees 04 minutao 23 cods Wmt, long said went the of iha Southeast Quarter of the Swlhwmt Mate, a dl+tance of 415.27 (set; thence North 89 dagraes 21 minules 42 *.condo Emt dang the south line of the ,bow dexrbed property. a distance of 3300 test to the point of begknb9 of mid eassma.t to be described; thence continuing North 89 dergrass 21 minutes, 42 eeconda Eaat, dang mid south line, a distance of 53.90 feet; thence North 72 degrees, 01 mmutea 15 der East, . dl,tance of 50.42 feet, thence North 48 degree. 37 minutes 50 second, East, . distance of 96.63 tent, thence North 22 degrees 12 minutes 39 .stood. East, a distance of 7 &74 feat, thmce North 45 degrem 32 minutes 28 secands 11 a alt tan- of 12.85 feet: the South 78 degrees 32 minutes 55 seconds Emt, a, distance f 43.50 feel; thmce South 50 degrees 08 minutes 31 "do West, a "plan <e of 38.84 feet; than South 13 dagraas 54 minutes 19 seconds East, a distance of 80.00 feat; thence South 26 degrees 00 minutes 17 seconds, East distance of 47.80 feet; thence South 46 degrees 42 minutes 37 .-do East, a distance of 6.95 fast to mid south tin.; thence North 89 degrem 21 minutes 42 seconds Emt. don sold south Iine, o dittorcer of 17 &90 feet to said northerly rghl of way Iine of the Hennepin County Regional Ratroad Authority corridor, thence North 48 degrees 55 Inulm 52 smonds Eest dung vat" n"I'l-ty Mt of Wa1 One, o dtstanw of 30 &39 feet to the path line of mid bow descrbed prpert,l thence South 89 degrem 21 ,%at.. 42 seconde Wmt, .tong .aid north Ihr, a di lance of 14 &42 1.4 thence South 13 degrees 37 mhutm 41 eeconda W t, a dlatance of 38.85 foot; thou.. South 13 degrees 06 mhule. 46 seconds Emt, a d(stanw of 21.97 fast, thmce South 36 degrem 32 minutes 16 .ewnd` West, a distance of 47.26 feel; thou- South 25 degrees 43 mtnutac 1t eeconda West, a distance of 34.81 feet, thence South 65 degrem 48 in 30 eeconda Wpt, a distance of 6 &73 feet; thence North 72 degrees 08 minutes 26 .-do West. a distance of 19.21 feet, thence North 52 degrees 38 minutes 46 seconds West, a distance of 2 &57 fast, thence North 30 deg... 12 minutes 30 -cards, Waal, a diatanc. of 30.21 feel; thence North 10 degrem 56 minutes 34 mounds Weal, . dtstmce of 4171 feet, thww North D6 degrees 10 minuFes 53 eeconda East, a distance of 30.01 fast, throw North 48 degrem 36 minutes 35 We-do Eost: o diston- of 49.91 feet to wild oath Iine; thaw North 89 degrem 21 minutes 42 seconds East, dwg ,ofd north One, . dhdam.. of 32 &58 feet, ,baser. South 52 degree` 44 minutes 49 ascando Wast, a distance of 3 &92 feet, thence South 02 degrees 01 minutes 21 coeds East, a distance of 28. fast; than- South 45 dagnes 37 minutes 15 seconds Wesf, a distance of &91 feet, thence North 81 degrem 25 minutes 50 aecanda West, a d atunce of 24.28 feet, thence South 51 degrees 23 minutes 28 mcands West, a dist_,a of 20.68 feet thwca South 00 degrees 04 minutes 23 ..condo East, a dint... of 134.42 feat to sold paint of beginning. 6135 Cathcart Drive Shorewood, Minnesota 55331 Exhibit C I .� PROPOSED EASEMENTS �nrwn deaf., s_ ►.1, CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, APRIL 1, 2014 MINUTES CALL TO ORDER Chair Geng called the meeting to order at 7:01 P.M. ROLL CALL COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. Present: Chair Geng; Commissioners Davis, Maddy and Muehlberg; and Planning Director Nielsen Absent: Commissioner Labadie APPROVAL OF AGENDA Maddy moved, Davis seconded, approving the agenda for April 1, 2014, as presented. Motion passed 4/0. APPROVAL OF MINUTES March 4, 2014 Commissioner Davis stated she thought the recording secretary did an excellent job Nvith the minutes. It Nyas a lot to transcribe. Davis moved, Maddy seconded, approving the approving the Planning Commission Meeting Minutes of March 4, 2014, as presented. Motion passed 4/0. 1. MINOR SUBDIVISION AND COMBINATION Applicant: Janie Korin Location: 6135 Cathcart Drive Chair Geng noted that Janie Korin, 6135 Cathcart drive, proposes to subdivide her and her husband's property and has submitted an application to do so. Chair Geng noted that if the Planning Commission makes a recommendation this evening this item Nyill go before the City Council on April 28, 2014. Director Nielsen explained the property is located in the R -IA, Single - Family Residential zoning district and contains approximately five acres. The applicant's house is located on the south side of the lot. The applicant proposes to divide the property into two lots. Both of the lots Nyould significantly exceed the minimum lot size (40,000 square feet) of the R -IA zoning district. The lot Nvith the house on it Nyould be 87,106 square feet. The vacant lot Nyould be 113,335 square feet Nvith a large amount of it being occupied by a Nyetland area. After revieNving the initial plan staff asked the applicant to move the proposed lot line farther to the south to alloNy some access from Cathcart Drive to the northerly lot and to increase the size of the buildable area on the northerly lot. The survey provides for dedication of an additional 33 feet of public right -of -N ay (ROW) along Cathcart Drive (a substandard roadNyay). The applicant's surveyor also included drainage and utility easements and conservation easements as required by the Subdivision Code. The Nyetland delineation for the property Nyas done in 2004. The Minnehaha Creek Watershed District does not accept CITY OF SHOREWOOD PLANNING COMMISSION MEETING April 1, 2014 Page 2 of 11 delineations older than five years. Therefore, the applicant has to do a verification of the delineation in May. The applicant Nyill have to pay a $5,000 park dedication fee and $1,200 local sanitary seNver access charge for the neNy lot. Nielsen noted that staff recommends approval of the minor subdivision contingent upon verification of the Nyetland delineation as shoNsn on the survey. In response to a question from Commissioner Davis, Director Nielsen explained the access to the neNy lot Nyould come in along the south edge of the Nyetland and noted that the driveway can encroach into the Nyetland buffer under the City Code. Davis noted that she saNy a for sale sign for the existing house. Steve Korin, one of the oNsners of the property*, stated the size of the Nyetland is smaller than N-,-hat is shoNsn on the graphic on the screen. He then stated the Nyetland area is about one quarter of the lot. He noted the surveyor and the delineator are different people. Mr. Korin read a note from the delineator. "As noted in the report the topography slopes downward towards the north and it appears that the area drains northward. A long driveway that appears relatively recently built was observed along the northern edge of the parcel. It is likely that this driveway may have cut off'the normal drainage patterns that existed prior to the construction of this road. It appears that more wetland is on the parcel now compared to before the driveway was constructed. For this reason the basins identified were marked as questionable basins rather than wetland." He asked that be taken into the consideration. The Citv did alloy that driveNya -,T to be built. Davis moved, Maddy seconded, recommending approval of the minor subdivision for Janie Korin, 6135 Cathcart Drive, subject to verification of the wetland delineation being made current per the Minnehaha Creek Watershed District's regulations, and the Resolution approving the division being recorded within 30 days of the date of certification. Motion passed 4/0. 2. PUBLIC HEARING — SUMMIT WOODS PUD — DEVELOPMENT STAGE (continued from March 4, 2014) Applicant: Homestead Partners Location: 23040 Summit Avenue Chair Geng opened the Public Hearing at 7:11 P.M. for the Summit Woods planned unit development (PUD) Development Stage plans and noted that it Nyas a continuation from March 4, 2014. He explained during that meeting the Planning Commission heard at great length from Director Nielsen and the developer. The Commission then took public testimony. Quite a feNy comments Nyere made. The Commissioners discussed the application and they decided they Nyanted to see more detail about the grading plan. The Commission voted to continue the public hearing of the Development Stage plans to this meeting to alloNy the developer time to address some of the items in the grading plan. The intent this evening is for the Commission to conclude its consideration and hopefully make a recommendation to the Citv Council. Director Nielsen explained the Development Stage phase of the PUD approval process is the nuts and bolts phase. For the Final Plan Stage, which is yet to come, all of the conditions of approval are either incorporated into final construction draNvings in the final plans or things such as setbacks on lots get incorporated into a development agreement betNyeen the City and the developer. He noted that the developer has done all of the things staff has asked of them. They have elaborated on the grading plan Nyhich Nyas the reason for continuing the public hearing at the last meeting. He then explained people Nyanted more specifics about hoNy the Nyater Nyas going to be moved to the east. The revised preliminary grading and erosion control plan shoNy that. He displayed a copy of that revised plan. All of the drainage from this project Nyill go to the east. It is taken to the front yards Nyhich are CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION APPROVING SUBDIVISION OF REAL PROPERTY FOR STEVE AND JANIE KORIN WHEREAS, Steve and Janie Korin (Applicants) are the owners of certain real property in the City of Shorewood, legally described in Exhibit A, attached hereto and made a part hereof, and WHEREAS, the Applicants have applied to the City for a subdivision of said real property into two parcels legally described in Exhibit B, attached hereto and made a part hereof, and WHEREAS, the Applicants have agreed to grant to the City drainage and utility easements legally described in Exhibit C, attached hereto and made a part hereof, and WHEREAS, the Applicants have agreed to record wetland conservation easements legally described in Exhibit D, attached hereto and made a part hereof, and WHEREAS, the subdivision requested by the Applicants complies in all respects with the Shorewood Zoning Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the real property legally described herein be divided into two parcels, legally described in Exhibit B. 2. That the City Clerk fiirnish the Applicants with a certified copy of this resolution for recording purposes. 3. That the Applicants record this resolution, together with the drainage and utility easements legally described in Exhibit C, and the conservation easement contained in Exhibit D with the Hennepin County Recorder or Registrar of Titles within sixty (60) days of the date of the certification of this resolution. -1- ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28th day of April, 2014. JEAN PANCHYSITYN, CITY CLERK -2- SCOTT ZERBY, MAYOR • That part of the Southeast 1/4 of the Southwest 1/4 of Section 32, Township 117, Range 23, described as follows: Beginning at a point on the Northerly line of the right —of —way of the Minneapolis and St. Louis Railroad 108 feet North of the Southwest comer of the Southeast 1/4 of the Southwest 1/4 of said Section 32, Township 117, Range 23, thence North 619 feet; thence East 716 feet to the right —of —way of the Minneapolis and St. Louis Railroad; thence Southwesterly along line of said right —of —way 947 feet more or less to the point of beginning. Hennepin County, Minnesota. (Warranty Deed per Document Number 6367200) Exhibit A a Z r �. • That part of the Southeast Quarter of the Southwest Quarter of Section 32, Township 117, Range 23, described as follows: Commencing at the southeast corner of said Southeast Quarter of the Southwest Quarter, thence South 89 degrees 21 minutes 19 seconds West, an assumed bearing along the south line of said Southeast Quarter of the Southwest Quarter, a distance of 1320.39 feet to the southwest comer of said Southeast Quarter of the Southwest Quarter, thence North 00 degrees 04 minutes 23 seconds West, along the west line of said Southeast Quarter of the Southwest Quarter, a distance of 111.72 feet to the northerly right of way line of the Hennepin County Regional Railroad Authority corridor, formerly the Minneapolis and St. Louis Railroad, and the point of beginning of said land to be described; thence continuing North 00 degrees 04 minutes 23 seconds West, along said west line of the Southeast Quarter of the Southwest Quarter, a distance of 415.27 feet; thence North 89 degrees 21 minutes 42 seconds East, a distance of 483.29 feet to said northerly right of way line; thence South 48 degrees 55 minutes 52 seconds West, along said northerly right of way line, a distance of 640.29 feet to said point of beginning. That part of the Southeast Quarter of the Southwest Quarter of Section 32, Township 117, Range 23, described as follows: Commencing at the southeast comer of said Southeast Quarter of the Southwest Quarter, thence South 89 degrees 21 minutes 19 seconds West, an assumed bearing along the south line of said Southeast Quarter of the Southwest Quarter, a distance of 1320.39 feet to the southwest corner of said Southeast Quarter of the Southwest Quarter; thence North 00 degrees 04 minutes 23 seconds West, along the west line of said Southeast Quarter of the Southwest Quarter, a distance of 111.72 feet to the northerly right of way line of the Hennepin County Regional Railroad Authority corridor, formerly the Minneapolis and St. Louis Railroad; thence continuing North 00 degrees 04 minutes 23 seconds West, along said west line of the Southeast Quarter of the Southwest Quarter, a distance of 415.27 feet to the point of beginning of said land to be described; thence North 89 degrees 21 minutes 42 seconds East, a distance of 483.29 feet to said northerly right of way line; thence North 48 degrees 55 minutes 52 seconds East, along said northerly right of way, a distance of 308.39 feet; thence South 89 degrees 21 minutes 42 seconds West, a distance of 716.06 feet to said west line of Southeast Quarter of the Southeast Quarter; thence South 00 degrees 04 minutes 23 seconds East, along said west line, a distance of 200.01 feet to said point of beginning. Exhibit B PROPOSED EASEMENT DESCRIPTIONS: DRAINAGE AND UTILITY EASEMENT '... Parcel 1: A drainage and utility easement over, under and across the easterly 10 feet of the westerly 43 feet; the southeasterly 10 '.... feet lying easterly of the west 33 feet; and the northerly 10 feet lying easterly of the west 33 feet of the following described property, That part of the Southeast Quarter of the Southwest Quarter of Section 32, Township 117, Range 23, described as follows: Commencing at the southeast comer of said Southeast Quarter of the Southwest Quarter, thence South 89 degrees 21 minutes 19 seconds West, an assumed bearing along the south line of said Southeast Quarter of the Southwest Quarter, a distance of 1320.39 feet to the southwest comer of said Southeast Quarter of the Southwest Quarter, thence North 00 degrees 04 minutes 23 seconds West, along the west line of said Southeast Quarter of the Southwest Quarter, a distance of 111.72 feet to the northerly right of way line of the Hennepin County Regional Railroad Authority corridor, formerly the Minneapolis and St. Louis Railroad, and the point of beginning of said land to be described; thence continuing North 00 degrees 04 minutes 23 seconds West, along said west line of the Southeast Quarter of the Southwest Quarter, a distance of 415.27 feet; thence North 89 degrees 21 minutes 42 seconds East, a distance of 483.29 feet to said northerly right of way line; thence South 48 degrees 55 minutes 52 seconds West, along said northerly right of way line, a distance of 640.29 feet to said point of beginning. Parcel 2• A drainage and utility easement over, under and across the easterly 10 feet of the westerly 43 feet; the southerly 10 feet lying easterly of the west 33 feet; the northerly 10 feet lying easterly of the west 33 feet; and the southeasterly 10 feet of the following described property, That part of the Southeast Quarter of the Southwest Quarter of Section 32, Township 117, Range 23, described as follows: Commencing at the southeast comer of said Southeast Quarter of the Southwest Quarter, thence South 89 degrees 21 minutes 19 seconds West, an assumed bearing along the south line of said Southeast Quarter of the Southwest Quarter, a distance of 1320.39 feet to the southwest comer of said Southeast Quarter of the Southwest Quarter, thence North 00 degrees 04 minutes 23 seconds West, along the west line of said Southeast Quarter of the Southwest Quarter, a distance of 111.72 feet to the northerly right of way line of the Hennepin County Regional Railroad Authority corridor, formerly the Minneapolis and St. Louis Railroad; thence continuing North 00 degrees 04 minutes 23 seconds West, along said west line of the Southeast Quarter of the Southwest Quarter, a distance of 415.27 feet to the point of beginning of said land to be described; thence North 89 degrees 21 minutes 42 seconds East, a distance of 483.29 feet to said northerly right of way line; thence North 48 degrees 55 minutes 52 seconds East, along said northerly right of way, a distance of 308.39 feet; thence South 89 degrees 21 minutes 42 seconds West, a distance of 716.06 feet to said west line of Southeast Quarter of the Southeast Quarter; thence South 00 degrees 04 minutes 23 seconds East, along said west line, a distance of 200.01 feet to said point of beginning. CONSERVATION, DRAINAGE AND UTILITY EASEMENT Exhibit C CONSERVATION, DRAINAGE AND UTILITY EASEMENT parcel 1: A conservation, drainage and utility easement over, under and across the following described property, That part of the Southeast Quarter of the Southwest Quarter of Section 32, Township 117, Range 23, described as follows: Commencing at the southeast comer of said Southeast Quarter of the Southwest Quarter, thence South 89 degrees 21 minutes 19 seconds West, an assumed bearing along the south line of said Southeast Quarter of the Southwest Quarter, a distance of 1320.39 feet to the southwest comer of said Southeast Quarter of the Southwest Quarter, thence North 00 degrees 04 minutes 23 seconds West, along the west line of said Southeast Quarter of the Southwest Quarter, a distance of 111.72 feet to the northerly right of way line of the Hennepin County Regional Railroad Authority corridor, formerly the Minneapolis and St.. Louis Railroad, and the point of beginning of said land to be described; thence continuing North 00 degrees 04 minutes 23 seconds West, along said west line of the Southeast Quarter of the Southwest Quarter, a distance of 415.27 feet; thence North 89 degrees 21 minutes 42 seconds East, a distance of 483.29 feet to said northerly right of way line; thence South 48 degrees 55 minutes 52 seconds West, along said northerly right of way line, a distance of 640.29 feet to said point of beginning. Said easement lies northerly and easterly of the following described line; Commencing at the southeast corner of said Southeast Quarter of the Southwest Quarter, thence South 89 degrees 21 minutes 19 seconds West, an assumed bearing along the south line of said Southeast Quarter of the Southwest Quarter, a distance of 1320.39 feet to the southwest comer of said Southeast Quarter of the Southwest Quarter, thence North 00 degrees 04 minutes 23 seconds West, along the west line of said Southeast Quarter of the Southwest Quarter, a distance of 111.72 feet to the northerly right of way line of the Hennepin County Regional Railroad Authority corridor, formerly the the Minneapolis and St. Louis Railroad, thence continuing North 00 degrees 04 minutes 23 seconds West, along said west line of the Southeast Quarter of the Southwest Quarter, a distance of 415.27 feet; thence North 89 degrees 21 minutes 42 seconds East along the north line of the above described property, a distance of 33.00 feet to the point of beginning of said line to be described; thence South 00 degrees 04 minutes 23 seconds East, a distance of 10.00 feet; thence North 89 degrees 21 minutes 42 seconds East, a distance of 21.97 feet; thence North 72 degrees 01 minutes 15 seconds East, a distance of 33.55 feet to said north line of the above described property, thence North 89 degrees 21 minutes 42 seconds East, along said north line, a distance of 217.49 feet; thence South 46 degrees 42 minutes 37 seconds East, a distance of 60.09 feet; thence South 80 degrees 48 minutes 52 seconds East, a distance of 47.42 feet; thence South 65 degrees 22 minutes 36 seconds East, a distance of 20.80 feet to said northerly right of way line of the Hennepin County Regional Railroad Authority corridor and there said line terminating. Exhibit D Parcel 2: A conservation, drainage and utility easement over, under and across the following described property, That part of the Southeast Quarter of the Southwest Quarter of Section 32, Township 117, Range 23, described as follows: Commencing at the southeast comer of said Southeast Quarter of the Southwest Quarter, thence South 89 degrees 21 minutes 19 seconds West, an assumed bearing along the south line of said Southeast Quarter of the Southwest Quarter, a distance of 1320.39 feet to the southwest corner of said Southeast Quarter of the Southwest Quarter; thence North 00 degrees 04 minutes 23 seconds West, along the west line of said Southeast Quarter of the Southwest Quarter, a distance of 111.72 feet to the northerly right of way line of the Hennepin County Regional Railroad Authority corridor, formerly the Minneapolis and St. Louis Railroad; thence continuing North 00 degrees 04 minutes 23 seconds West, along said west line of the Southeast Quarter of the Southwest Quarter, a distance of 415.27 feet to the point of beginning of said land to be described; thence North 89 degrees 21 minutes 42 seconds East, a distance of 483.29 feet to said northerly right of way line; thence North 48 degrees 55 minutes 52 seconds East, along said northerly right of way, a distance of 308.39 feet; thence South 89 degrees 21 minutes 42 seconds West, a distance of 716.06 feet to said west line of Southeast Quarter of the Southeast Quarter; thence South 00 degrees 04 minutes 23 seconds East, along said west line, a distance of 200.01 feet to said point of beginning.. Said easement is described as follows; Commencing at the southeast comer of said Southeast Quarter of the Southwest Quarter, thence South 89 degrees 21 minutes 19 seconds West, an assumed bearing along the south line of said Southeast Quarter of the Southwest Quarter, a distance of 1320.39 feet to the southwest corner of said Southeast Quarter of the Southwest Quarter; thence North 00 degrees 04 minutes 23 seconds West, along the west line of said Southeast Quarter of the Southwest Quarter, a distance of 111.72 feet to the northerly right of way line of the Hennepin County Regional Railroad Authority corridor, formerly the the Minneapolis and St. Louis Railroad, thence continuing North 00 degrees 04 minutes 23 seconds West, along said west line of the Southeast Quarter of the Southwest Quarter, a distance of 415.27 feet; thence North 89 degrees 21 minutes 42 seconds East along the south line of the above described property, a distance of 33.00 feet to the point of beginning of said easement to be described; thence continuing North 89 degrees 21 minutes 42 seconds East, along said south line, a distance of 53.90 feet; thence North 72 degrees 01 minutes 15 seconds East, a distance of 50.42 feet; thence North 48 degrees 37 minutes 50 seconds East, a distance of 96.63 feet; thence North 22 degrees 12 minutes 39 seconds East, a distance of 78.74 feet; thence North 45 degrees 32 minutes 28 seconds East, a distance of 12.85 feet; thence South 78 degrees 32 minutes 55 seconds East, a distance of 43.50 feet; thence South 50 degrees. 08 minutes 31 seconds West, a distance of 38.84 feet; thence South 13 degrees 54 minutes 19 seconds East, a distance of 80.00 feet; thence South 26 degrees 00 minutes 17 seconds East, a distance of 47.80 feet; thence South 46 degrees 42 minutes 37 seconds East, a distance of 6.95 feet to said south line; thence North 89 degrees 21 minutes 42 seconds East, along said south line, a distance of 178.90 feet to said northerly right of way line of the Hennepin County Regional Railroad Authority corridor; thence North 48 degrees 55 minutes 52 seconds East along said northerly right of way line, a distance of 308.39 feet to the north line of said above described property, thence South 89 degrees 21 minutes 42 seconds West, along said north line, a distance of 148.42 feet; thence South 13 degrees 37 minutes 41 seconds West, a distance of 36.85 feet; thence South 13 degrees 06 minutes 46 seconds East, a distance of 21.97 feet; thence South 36 degrees 32 minutes 16 seconds West, a distance of 47.26 feet; thence South 25 degrees 43 minutes 11 seconds West, a distance of 34.81 feet; thence South 65 degrees 48 minutes 30 seconds West, a distance of 68.73 feet; thence North 72 degrees 08 minutes 28 seconds West, a distance of 19.21 feet; thence North 52 degrees 38 minutes 46 seconds West, a distance of 25.57 feet; thence North 30 degrees 12 minutes 30 seconds West, a distance of 30.21 feet; thence North 10 degrees 56 minutes 34 seconds West, a distance of 43.71 feet; thence North 06 degrees 10 minutes 53 seconds East, a distance of 30.01 feet; thence North 48 degrees 38 minutes 35 seconds East, a distance of 49.91 feet to said north line; thence North 89 degrees 21 minutes 42 seconds East, along said north line, a distance of 328.58 feet; thence South 52 degrees 44 minutes 49 seconds West, a distance of 36.92 feet; thence South 02 degrees 01 minutes 21 seconds East, a distance of 28.58 feet; thence South 45 degrees 37 minutes 15 seconds West, a distance of 8.91 feet; thence North 81 degrees 25 minutes 50 seconds West, a distance of 24.28 feet; thence South 51 degrees 23 minutes 26 seconds West, a distance of 20.68 feet; thence South 00 degrees 04 minutes 23 seconds East, a distance of 134.42 feet to said point of beginning. #M MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Authorize the Expenditure of Funds, 2 Single Axle Dump Trucks Meeting Date: April 28, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: lean Panchyshyn, City Clerk Attachments Proposal by River States Truck and Trailer, Proposal by Crysteel Equipment Policy Consideration Should the City replace two single axle dump trucks, as programmed in the Capital Improvement Program? Background / Previous Action Public Works staff has programmed the replacement of Unit 65 and Unit 68, two 1998 Ford single axle dump trucks. As has been discussed during the Capital Improvement Program (CIP) work sessions previously, these trucks are sixteen years old and are becoming more and more problematic in the operations, due to service needs and breakdowns. The purchase of a dump truck, and all of the components, is one of the more complicated purchases for any city. Since one manufacturer does not manufacture all of the components, the total finished product is made via several contracts or purchases. Therefore, this agenda item is seeking authorization for the expenditure for the total vehicle and associated components. They areas follows: • Cab and Chassis (net trade in) • Truck Components including dump box, hydraulics, plows, wing plow, sander, and DOT safety lighting systems • Tarp System • Radio System Minnesota State Statute allows municipalities to take advantage of the State and County bidding process that are of record, if the municipality is a member of the Cooperative Purchasing Venture (CPV). The City of Shorewood is a CPV member, and is allowed to take advantage of the discounts that the State and County agencies receive due to the volume discounts. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Cab and Chassis The low bidder, per the State contract, is River States Truck and Trailer. Attachment 1 outlines the procurement of two 2015 Freightliner 114SD single axle cab and chassis, with consideration of the trade in for the existing vehicles. Note that the 2015 is the model year manufactured late in 2014. The purchase price of each vehicle for the cab and chassis alone is $85,599. The net trade in allowance for each of the existing trucks is $15,000. With consideration of the trade in, the subtotal for this item is $70,599. Truck Components As mentioned above, the "truck components" includes the remainder of the actual vehicle that consists of the hydraulic systems, dump box, plows and hitch system for the plow, wing plow and DOT safety lighting systems. The state contract vendor for these items is Crysteel Truck Equipment. Attachment 2 is the State contract for these items. The base subtotal for the truck components is $82,202.83. Tarp System While the tarp system insures that loose material hauled remains in the box during hauling operations, the primary function is to keep asphalt materials at the proper temperature for patching operations prior to being placed. While this is item is not available from the state contract list, the total amount is $2,200. ;..., Staff has obtained a quote for one mobile radio and antenna system for an amount of $490. Total Vehicle Cost Table 1 below shows the total vehicle cost with all of the components outlined herein. Description Amount for Single Truck Amount for Two Trucks Cab and Chassis 85,599.00 Net Trade In - 15,000.00 Components 82,202.83 Tarp System 2,200.00 VHF Radio 490 Total 155,491.83 310,983.66 Table 1 Financial or Budget Considerations The CIP has a budget amount of $165,000 per truck, or $330,000 total for both trucks. It is noted that $165,000 is shown in the CIP in the sanitary sewer fund and the water fund, as a compliment of dump trucks are utilized in these utilities. Options 1. Approve the expenditure of funds in the amount of $310,983.66 and authorize staff to proceed with the state contracts and quotes provided with this document. 2. Take no action Recommendation / Action Requested Staff recommends that the City Council approve a motion for the expenditure of funds in the amount of $310,983.66, and authorize staff to proceed with the state contracts and quotes provided with this document. Connection to Vision / Mission Providing adequate and quality equipment directly impacts quality public services. STATE OF MINNESOTA Page 1 PRICING PAGE Addendum #2 SEQ 330 -113 Date 1- Jan -13 MN DOT CONTRACT # 061009 Quote Date 3/30/2014 Single Axle Cab & Chassis RIVER STATES TRUCK AND TRAILER, VENDOR NAME INC. YEAR, MAKE AND MODEL 2015 FREIGHTLINER 114SD SINGLE .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . WB 150" CA 84" Grand Total $ 85,599 AF 63" Rear Ratio 6.14 Cab Color 980 -5C5 CAB COLOR A: L0445EB GREEN Wheel Color POWDER WHITE Notes .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ..................................................................................................................................................................................................................................................................................................... Code ' .............................. ........................... Spec # € Description :............................................................................................................................................................... Qty :............... .............................................. Price :........................................... ............................... Subtotal : 1.0 PRICE FOR BASE UNIT: 1 $ 63,679.00 $ 63,679.00 546 -102' 2.16 546- 102 7/16X3- 9/16X11 -1/8 INCH STEEL $ 291 ,2,592,000,21.6,120K,TO87 "CA 1 $ 291 547 -034 2.33 547 -034 PARTIAL INNER FRAME REINFORCEMENT AT FRONT 1 $ 279 $ 279 400 -1 BA 3.6 400 -1 BA 620 -005 18,000 front axle and matching suspension 1 1,421 $ 1,421 427 -001 3.13 427 -001 FRONT BRAKE DUST SHIELDS 1 68 $ 68 620 -013 3.19 620 -013 18,000 lb taper leaf springs in lieu of standard flat leaf 355 spring 1 $ 355 534 -003 3.40 534 -003 4 QUART POWER STEERING RESERVOIR 1 20 $ 20 4.9 420 -051 622 -001 452 -001 23,000# driver differential locking rear $ 1,012 420 - 051,62, axle and matching suspension 1 $ 1,012 423 -033 4.43 CAM REAR BRAKES, DOUBLE ANCHOR, FABRICATED 48 MERITOR SHOES 1 $ 48 426 -056 4.89 426 -056 HALDEX LIFESEAL LONGSTROKE 1 -DRIVE AXLE 54 SPRING PARKING CHAMBERS WITH ORANGE ALERT 1 $ 54 498 -011 6.1 498 -011 Nylon wafers or wheel guards on all wheels (6 ea) 1 20 $ 20 502 - 433,09: 6.7 b02 -4:3:3 10,000 lb 22.b 9" tront steel rims, 09:3 -128 :31 b /800 22.b 1 810 477 -004 7.2 477 -004 Manual cable drain valves on air tanks 1 10 $ 10 8.22 016 -1C2 RH OUTBOARD UNDER STEP MOUNTED $ 410 HORIZONTAL AFTERTREATMENT SYSTEM ASSEMBLY WITH 016 -1 C2 RH B- PILLAR MOUNTED VERTICAL TAILPIPE 1 $ 410 8.31 28F -007 ENGINE AFTERTREATMENT DEVICE, AUTOMATIC $ 13 OVER THE ROAD ACTIVE REGENERATION AND DASH MOUNTED SINGLE REGENERATION REQUEST /INHIBITIT 28F -007 SWITCH 1 $ 13 204 -215 8.54 204 -215 50 GALLON SHORT RECT ALUM FUEL TANK 1 $ 27 $ 27 128 -076 9.25 Engine brake system 1 44 $ 44 9.50 122 -077 ALLIANCE FUEL FILTER/WATER SEPARATOR WITH 61 122 -077 HEATED BOWL AND PRIMER PUMP 1 $ 61 PMT -013 9.85 PMT -013 2013 OBD/2010 EPA/CARB /GHG14 ESCALATOR 1 875 $ 875.00 342 -584 ALLISON 3500 RIDS AUTOMATIC TRANSMISSION $ 5,600 342 -584 10.39 WITH PTO PROVISION 1 $ 5,600 353 -027 VEHICLE INTERFACE WIRING AND PDM WITH BODY 135 353 -027 10.49 BUILDER CONNECTOR AT END OF FRAME 1 $ 135 34C -002 ELECTRONIC TRANSMISSION CUSTOMER ACCESS 112 342 -002 10.52 CONNECTOR MOUNTED BACK OF CAB 1 $ 112 860 -004 11.19 860 -004 SMART SWITCH EXPANSION MODULE 1 $ 138 $ 138 721 -001 11.44 721 -001 97 D BACKUP ALARM 1 $ 51 $ 51 726 -002 12.1 726 -002 DUAL ELECTRIC HORNS 1 10 $ 10 727 -1AJ 12.2 727 -1AJ Air horns, dual, round, with snow shields 1 180 $ 180 744 -1 BM 12.5 744 -1 BM Heated mirrors per Spec 12.5 1 147 $ 147 744 -1 BC 12.7 744 -1 BC Remote control for dual mirrors 1 275 $ 275 ATTACHMENT 1 STATE DFMINNESOTA PRICING PAGE Code Spec # Description Qty Price Subtotal 12.23 660-001 SINGLE ELECTRIC WINDSHIELD WIPER MOTOR 21 660-001 WITH DELAY AND ARCTIC TYPE BLADES 1 $ 21 12.32 170-019 STANDARD HEATER PLUMBING WITH BALL 1 647-001 12.34 647-001 WHITE WINTERFRONT 1 30 $ 30 12.40 678-018 LH AND RH EXTERIOR GRAB HANDLES WITH 34 678-018 SINGLE RUBBER INSERT 1 $ 34 690-002 12.44 690-002 TUNNEL/FIREWALL LINER 1 29 $ 29 12.64 294-042 FREIGHTLINER LED FLANGE MOUNTED 139 STOP/TAIL/TURN LIGHTS WITH SEPARATE INCANDESCENT 294-042 BACKUP LIGHTS 1 $ 139 302-047 12.65 302-047 LED MARKER LIGHTS 1 33 $ 33 74A-001 12.70 74A-001 RH DOWN VIEW MIRROR 1 31 $ 31 12.72 7413-079 RH 8 INCH STAINLESS STEEL FENDER MOUNTED 55 7413-079 CONVEX MIRROR WITH TRIPOD BRACKETS 1 $ 55 12.76 663-019 1 PIECE TINTED CURVED BONDED WINDSHIELD 242 663-019 WITH HEATED WIPER BLADE PARK AREA 1 $ 242 650-008 12.15 650-008 AIR CAB MOUNTS 1 92 $ 92 552-002 13.2 055-002 Premium grade interior trim package 1 201 $ 201 654-011 13.5 654-011 Power window/both passenger and driver window 1 223 $ 223 746-1 A2 13.6 746-1A2 O.E.M factory installed, AM/FM 1 167 $ 167 198-003 13.9 198-003 Dash mounted air cleaner air restriction gauge 1 32 $ 32 532-027 13.16 532-027 Tilt & telescope steering wheel 1 298 $ 298 13.22 756-1 D9 PREMIUM HIGH BACK AIR SUSPENSION DRIVER 262 SEAT WITH 3 CHAMBER AIR LUMBAR, INTEGRATED CUSHION EXTENSION, FORWARD AND REAR CUSHION 756-1 D9 TILT, ADJUSTABLE SHOCK ABSORBER 1 $ 262 13.59 759-007 DUAL DRIVER SEAT ARMRESTS, NO PASSENGER 62 759-007 SEAT ARMRESTS 1 $ 62 758-022 13.66 758-022 BLACK MORDURA CLOTH DRIVER SEAT COVER 1 40 $ 40 13.90 696-012 CENTER STORAGE CONSOLE MOUNTED ON 23 720-003 13.97 720-003 5 LB. FIRE EXTINGUISHER 1 55 $ 55 13.104 701-008 STANDARD HVAC DUCTING WITH SNOW SHIELD 10 701-008 FOR FRESH AIR INTAKE 1 $ 10 739-034 13.105 739-034 PREMIUM INSULATION 1 188 $ 188 13.112 284-045 (2) 12 VOLT POWER RECEPTACLES MOUNTED IN 42 284-045 DASH 1 $ 42 722-002 13.113 722-002 TRIANGULAR REFLECTORS WITHOUT FLARES 1 15 $ 15 13.146 85 329-077 EIGHT ON/OFF ROCKER SWITCHES IN THE DASH WITH INDICATOR LIGHTS; FOUR WIRE TO CHASSIS AT 329-077 BACK OF CAB, FOUR UNWIRED, LABEL ALL OPT 1 $ 85 13.150 81 Y-001 PRE-FLIGHT, ALL OUTPUTS FLASH WITH SMART 20 81 Y-001 SWITCH 1 $ 20 13.162 882-018 ONE VALVE PARK BRAKE SYSTEM WITH DASH 59 VALVE CONTROL AUTONEUTRAL AND WARNING 882-018 INDICATOR 1 $ 59 ITEMS OUTSIDE OF STATE CONTRACT 1O1-2XDCUM |GL33O HP@2OOO RPM, 22OOGDVRPM, 1000 101-2XD LB/FT @14OORPM o14-1C5 SIDE DF HOOD AIR INTAKE WITH F|REVVALL MOUNTED DDNALDGDN AIR CLEANER AND O14-105 INSIDE/OUTSIDE AIR WITH SNOW DOOR HALDEX AUTO SLACK ADJUSTERS WITH STAINLESS 405-031.428'031 CLEV|G FRONT AND REAR 543-002 543-0O224 INCH INTEGRAL FRONT FRAME EXTENSION O33'1R8 GOODYEAR G283WBA315/8OR2252O PLY RADIAL 093-1 R8 FRONT TIRES |N PLACE DFABOVE 754'017 754'O17 BOLT-ON MOLDED FLEXIBLE FENDER EXTENSIONS Page STATE DFMINNESOTA PRICING PAGE Code Spec # Description 727-1AM DUAL 24 INCH ROUND POLISHED ALUMINUM AIR 727-1AM HORNS ROOF MOUNTED 655-005 S55-0O5LH AND RH ELECTRIC DOOR LOCKS 7S1-023 BLACK MDRDURA CLOTH PASSENGER SEAT 761-023 COVER 8S7-013 INSIDE/OUTSIDE TEMPERATURE GAUGE WITH 867'013 CHROME BEZEL AND LCD FAHRENHEIT DISPLAY 3O4'O33 MARKER LIGHT SWITCH INTEGRAL WITH HEADLIGHT SWITCH AND DUAL CONNECTORS AND SWITCH FOR CUSTOMER FURNISHED SNOW PLOW 304'033 LIGHTS, LOW BEAMS OFF WITH HIGH BEAMS 51O'1R8 GOODYEAR G283VVHA315/BOR2252O PLY RADIAL 510-1 R8 SPARE TIRE 5O8'OJY GOODYEAR G182RGD11R22.51S PLY RADIAL 508'1JY ADDITIONAL SPARE TIRE 511'433ACCUR|DE23O3322.5X3.001O'HUBP| LOT 525 511'433 INSET 5'HAND STEEL DISC SPARE WHEEL 51A,428ACCUR|DE2882822.5X8.251O'HUB PILOT 2'HAND 51A,428 HD STEEL DISC ADDITIONAL SPARE WHEEL Trade Units, Must � . ��~°�� ~°U�U==, .°.U�~,~ .°..°.°~ Trade Terms on Receipt by Dealer 1338 Sterling A4O7S3 1998 Sterling A40770 Qty Price Subtotal Total Unit Cost: 0 $ 85,599 Page 113073 d Avenue NE M Fridley, MN 55432 S TE L (763) 571 -1902 t. *rni i i iiafiA=,Krr 1- 800 - 795 -1280 $ g °W��M1P WI&' SWIMMW n'"V & AFI6� dA'YY GY "gWRW�W 9 April 24, 2014 Larry Brown City Of Shorewood 5755 Country Club Road Shorewood, MN 55331 Fax # (763) 571 -5091 Highway 60 East Lake Crystal, MN 56055 (507) 726 -6041 1- 800 - 722 -0588 Fax # (507) 726 -2984 www.crysteeltruck.com AN FQ"4L OPAORTW,117 Y FM7>L0r'FR2 Reference: Quote for Single Axle Plow Truck Equipment Per State Contract Dear Larry: Per your request we are pleased to quote the following equipment manufactured to current standards to include the following: 1.35 Crysteel 10' Elliptical Body 1294866 10' long x 96" wide x 84" wide ID 7 gauge side 36" sides and rear A1011 material 7 gauge 40" front A1011 material 3/16" AR450 floor 14" wide 7 gauge Stainless Steel Corner Posts Western style under structure (no cross members) Trapezoidal long sill rust proofed Air Tail gate w/ switch in cab 7 gauge 36" high tailgate 6 panel tailgate w/ spreader chain and banjo holders Painted one fleet color w/ base coat /clear coat Undercoat underside ATTACHMENT 2 FMVSS108 LED lights 5 year limited warranty on body $8120.71 1.1 Air Tailgate Latch and installation $ 330.31 1.45 Base Coat / clear Coat Body $ 441.21 1.48 Under Coat to include corner posts $ 242.28 1.55 Attached 1/2 cab shield $ 529.17 1.68 Shovel holder front of body driver side $ 247.11 1.84 Receiver Style Grip strut walk rails both sides $ 591.90 1.029 Saner fitting rear corner post passenger side $ 214.84 1.035 Poly Fenders $ 686.49 1.043 Whelen Mirco Ultra Freedom 2 -lamp DOT3501D -2 $3339.04 1.054 Installation of Stainless Steel Light Boxes $ 207.28 1.058 Wing light LED $ 195.13 ATTACHMENT 2 1.059 Sander light LED 2 each $ 390.26 1.063 Halogen Plow lights mounted on mirror brackets $ 685.97 1.0645 Back up alarm $ 83.71 Tarp Brackets installed on Sides of Body $ 247.95 Elliptical Tank mounting brackets installed Mild Steel $1150.25 Note: Mud Flaps to be mounted at rear of body on chain lengths 2.0 Crysteel Roller Combo Hoist Installed $2670.78 5 year limited warranty on hoist 4.2 Monroe Wing Double Function Patrol $5631.63 9' moldboard non tapered Front mount passenger side Model MPP344R12 -ISTT 3/16" formed moldboard 3/8" Thick poly moldboard 4" x 4" x 3/4" bottom angle 1/2" moldboard reinforcing ribs Powder coated orange moldboard w/ black push frame Level lift 4.1 Installation of wing $2326.68 4.43 Single hydraulic pusher cylinder nitrogen charges 320 -D4860 $1586.20 4.53 Cylinder lock valve on heel cylinder $ 285.49 4.60 HD Wing stop w/ rubber cushion $ 459.83 4.71 Para -Glide Wing mount ILO Standard $1115.48 5.0 Monroe MC7083 high profile flat bar front hitch $ 932.77 5.1 Installation of hitch $1708.05 5.22 Monroe 46B quick hitch with side plates $2276.26 5.40 4" x 10" SA lift cylinder 05002615 $ 544.44 5.45 MC50 Thrust kit $ 245.28 6.12 Monroe Trip Edge Poly Plow Torsion Trip $7275.58 "Y' Style w/ power reversing Model MPP344R12 -ISTT 3/8" Thick poly moldboard Ten 1/2" x 4" one piece flame cut vertical ribs Level lift Square torsion springs for trip 4 point w/ 1" bearing surface hook up points 3" x 10" double acting reversing cylinder HD 4" tubing push frame w /4" S &C Steel component of moldboard powder coated black 6.22 46B style plow hitch $ 609.05 6.43 Flexible plow markers $ 65.46 6.44 Carbide Cutting Edge $1003.20 6.49 Wrap around curb guards both sides $ 129.90 6.58 12" rubber snow flap installed $ 172.56 6.59 Adjustable jack stand $ 203.14 8.0 Monroe Sander Under Tailgate MS969OWDDDD $2464.68 9" Auger w/ 4" fliting Dual Discharge Mild Steel Construction 8.1 Installation $1548.86 8.6 Corrosion resistance non /magnetic stainless steel $3376.64 8.7 Self leveling spinner assembly 00022064F $ 572.50 8.5 Short hose kit $ 247.19 8.8 Sensor in Auger motor $ 422.80 9.0 Force America Add -A -Stack LS Manual w/ electric $7597.87 Spreader control Electric Spreader SSC1100 control LS Piston Pump $ cubic inch displacement V40 /V20 Manual valve Cable control Valve enclosure 30 gallon LS Tank In Tank Filter 9.1 Installation of hydraulic system $3848.54 9.2 Two (2) extra valves $ 511.68 9.4 Two (2) extra cable controls $ 296.16 9.9 Wing loc Valve $ 134.88 9.10 Low Level indicator w/ light $ 266.69 9.11 FASD45L 6.0 cubic inch displacement dump ILO STD $ 494.08 9.37 SSC5100 controller ILO SSC1100 $2676.66 9.38 Under body 10' scraper MF5 Fixed Angle w/ accumulator hold down, Extra valve and control, Auto $9865.56 reverse. Add 10.0 Crysteel Air Bag Leveling system $ 932.65 Equipment and installation $82202.83 If you have any questions, please give me a call at any time. Sincerely, Bob Brandenburg Crysteel Truck Equipment All prices are subject to applicable taxes Quotes are good for 30 days ® #10A ® MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Letter of Support for Legislative Bills Relating to bees and other pollinators Meeting Date: April 28, 2014 Prepared by: Bill Jaynes, City Administrator Attachments: Draft Letters, proposed legislation The city received a request from Patricia Hauser of the Humming for Bees organization for letters of support for two pending bee bills. Attached are draft letters for Council's review, support, and approval to send to State Representative Cindy Pugh and State Senator David Osmek in support of the two bills making their way through the state legislature: 1) HF 2798 and SF 2695, relating to the environment and prohibiting plants treated with pollinator lethal insecticide from being labeled or advertised as beneficial to pollinators; and 2) An omnibus bill related to compensation for bees killed by pesticide. Copies of these pending bills are attached. Council Action Approval of the draft letter, with any changes as may be noted by Council. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 l '7 April 28, 2014 Representative Cindy Pugh 313 State Office Building 100 Rev. Dr. Marti Luther King Jr. Blvd. St. Paul, Mlvr 55155 Email: rep.eindy.pugh @house.mn Dear Representative Pugh: Honey bees play an important role in our nation and our community. They provide pollination for many of our food supply items, such as tree nuts, berries, fruits and vegetables. There is much discussion in the nation regarding the colony collapse of honey bees. One proposed cause for the loss of bees is due to the use of pesticides, in particular, those in the neonicotinoid class, otherwise known as neonics. The Shorewood City Council requests your support of two bills currently making their way through the state legislature: The first is HF2798: a bill relating to environment; prohibiting plants treated with pollinator lethal insecticide from being labeled or advertised as beneficial to pollinators. We encourage you to become a co-signer of the bill, if you haven't already done so. The second is an omnibus bill with the number HF3172. This is a second honeybee bill that provides for compensation for bee deaths caused by pesticide poisoning. This bill is being discussed in a special senate and house committee to determine the language for this bill. On behalf of the Shorewood City Council, I thank you for your attention and support of this important issue. Sincerely, Scott Zerby Mayor c: Shorewood City Council Members c: Patricia Hauser, Humming for Bees April 28, 2014 Senator David Osmek Room 19 State Office Building 100 Rev. Dr. Marti Luther King Jr. Blvd. St. Paul, MN 55155 Email: sen.david.osmek @senate.mn Dear Senator Osmek: Honey bees play an important role in our nation and our community. They provide pollination for many of our food supply items, such as tree nuts, berries, fruits and vegetables. There is much discussion in the nation regarding the colony collapse of honey bees. One proposed cause for the loss of bees is due to the use of pesticides, in particular, those in the neonicotinoid class, otherwise known as neonics. The Shorewood City Council requests your support of two bills currently making their way through the state legislature: The first is SF2695: a bill relating to environment; prohibiting plants treated with pollinator lethal insecticide from being labeled or advertised as beneficial to pollinators. We encourage you to become a co- signer of the bill, if you haven't already done so. The second is an omnibus bill with the number HF3172. This is a second honeybee bill that provides for compensation for bee deaths caused by pesticide poisoning. This bill is being discussed in a special senate and house committee to determine the language for this bill. On behalf of the Shorewood City Council, I thank you for your attention and support of this important issue. Sincerely, Scott Zerby Mayor c: Shorewood City Council Members c: Patricia Hauser, Humming for Bees HF2798 FIRST ENGROSSMENT REVISOR BR 112798 -1 This Document can be made available p y Printed ,/�� in alternative formate upon reenact State of Minnesota Page No. `F HOUSE OF REPRESENTATIVES 2798 EIGHTY- EIGHTH SESSION H F. No 03/06/2014 Authored by Hansen, Wagenins, Winkler, Hornstein, Simonson and others The bill was reed for the first time and referred to the Committee on Agriculture Policy 0320 /20/4 Adoption oFRepor, Amended and Placed on the General Register Read Second Time I A bill for an act 1.2 relating to environment; prohibiting plants treated with pollinator lethal l3 insecticide from being labeled or advertised as beneficial to pollinators; amending 1.4 Minnesota Statutes 2012, sections 18H.02, by adding a subdivision; 18H.14. 1 s BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1 -6 Section 1. Minnesota Statutes 2012, section I8H.02, is amended by adding a 1.7 subdivision to read: 1 s Subd. 28a. Pollinator lethal insecticide. 'Pollinator lethal insecticide" means an 1 9 insecticide absorbed by a plant that makes the plant lethal to pollinators. pollinator (ethaL 1.10 insecticide includes, but is not limited to, the neonicotmoid class of insecticides that affect III the central nervous system of pollinators and may cause poainator paralysis or death. 1.12 Sec. 2. Minnesota Statutes 2012, section 18H.14, is amended to read: 1 -13 18H.14 LABELING AND ADVERTISING OF NURSERY STOCK. 1 -I4 (a) Plants, plant materials, or nursery stock must not be labeled or advertised with 1.15 false or misleading information including, but not limited to, scientific name, variety, 116 place of origin, hardiness zone as defined by the United States Department of Agriculture, 117 and growth habit. 1.18 (b) All nonhardy nursery stock as designated by the commissioner must be labeled 1.19 "nonhardy "in Minnesota. 120 (c) A person may not offer for distribution plants, plant materials, or nursery stock, 1.21 represented by some specific or special form of notation, including, but not limited to, 1.22 "free from" or "grown free of," unless the plants are produced under a specific program Sec. 2. 1 HF2798 FIRST ENGROSSMENT REVISOR BR H2798 -1 21 approved by the commissioner to address the specific plant properties addressed in the 2.2 special notation claim. 23 (d) Nursery stock collected from the wild state must be inspected and certified 2.4 prior to sale and at the time of sale must be labeled "Collected from the Wild." The label 25 must remain on each plant or clump of plants while it is offered for sale and during the 2.5 distribution process. The collected stock may be grown in nursery rows at least two years, 2.7 after which the plant's may be sold without the labeling required by this paragraph. 28 (e) A person may not label or adve tine a plant plant material or nursery stock 29 as beneficial to pollinators if it has been treated with and has a detectable level of a 2 -10 pollinator lethal insecticide. The commissioner shall enforce this paragraph as provided 211 in cha ter 18J. 2.12 EFFECTIVE DATE. This section is effective the day following final enactment. Sec. 2. 2 SF2695 REVISOR DM S2695 -1 Ist Engrossment SENATE STATE OF MINNESOTA EIGHTY - EIGHTH SESSION S.F. NO. 2695 (SENATE AUTHORS: DZIEDZIC, Dibble, Rest and Metzen) DATE D -PG OFFICIAL STATUS 03/17/2014 6277 Inboduction and first readnrg Referred to Jobs, Agnmdture and Rural Development 03/19/2014 6388 Author added Rest 0320/2014 6413 Author added Metzen 03/26/2014 6843. Comm report To pass as amended 6864 Second reeding I l A bill for an act L2 relating to environment; prohibiting plants treated with pollinator lethal l 3 insecticide from being labeled or advertised as beneficial to pollinators; amending 1.4 Minnesota Statutes 2012, sections 181102, by adding a subdivision; 18H.14. 15 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.6 Section I. Minnesota Statutes 2012, section 18H.02, is amended by adding a L7 subdivision to read: L8 Subd. 28a. Pollinator lethal insecticide. "Pollinator lethal insecticide" means an 1.9 insecticide absorbed by a plant that makes the plant lethal to pollinators. Pollinator lethal I to insecticide includes but is not limited to the neonicot void class of insecticides that affect 1.11 the central nervous system of pollinators and may cause pollinator paralysis or death. 1.12 Sec. 2. Minnesota Statutes 2012, section 18H.14, is amended to read: 1.13 18H.14 LABELING AND ADVERTISING OF NURSERY STOCK. 1.14 (a) Plants, plant materials, or nursery stock must not be labeled or advertised with 1.15 false or misleading information including, but not limited to, scientific name, variety, 1.16 place of origin, hardiness zone as defined by the United States Department of Agriculture, 1.17 and growth habit. 1.18 (b) All nonhardy nursery stock as designated by the commissioner must be labeled 1,19 " nonhardy" in Minnesota. 1.20 (c) A person may not offer for distribution plants, plant materials, or nursery stock, 1.21 represented by some specific or special form of notation, including, but not limited to, 1.22 "free from" or "grown free of," unless the plants are produced under a specific program See. 2. SF2695 REVISOR DM S2695 -I Ist Engrossment 2.I approved by the commissioner to address the specific plant properties addressed in the 2.2 special notation claim. 23 (d) Nursery stock collected from the wild state must be inspected and certified 24 prior to sale and at the time of sale must be labeled "Collected from the Wild." The label 15 must remain on each plant or clump of plants while it is offered for sale and during the 16 distribution process. The collected stock may be grown in nursery rows at least two years, 2.7 after which the plants may be sold without the labeling required by this paragraph. 28 (e) A person may not label or advertise a plant plant material or nurser stock as 2 -9 beneficial to pollinators if the plant p1anC material or nursery stock contains a detectable 2. io level of pollinator lethal insecticide. The commissioner shall enforce this paragraph as 2.11 provided in chapter 183. 2.I2 EFFECTIVE DATE. This section is effective the day following final enactment Sec. 2. 2 HI,3172 SECOND ENGROSSMENT REVISOR DI h3172 -2 107.1 Subd. I la. Hive. "Hive" means a frame hive, box hive box barrel, log gum, sleep, 10.2 or any other receptacle or container natural or artificial or any part of one, which is 10.3 used as domicile for bees. 107a Sec. 8. Minnesota Statutes 2012, section 18B.01, is amended by adding a subdivision 107.5 to read: 107,6 Subd. 20a. Pollinator. "Pollinator" means an insect that pollinates flowers. 107.7 Sec. 9. Minnesota Statutes 2012, section 18B.03, is amended by adding a subdivision 107.8 to read: 1079 Subd. 4. Pollinator enforcement. The commissioner may take enforcement action 10.10 under chapter I 8 for a violation of this chapter, or any rule adopted under this chapter, 107.11 that results in harm to pollinators including but not limited to applying a pesticide in 107.12 a manner inconsistent with the pesticide product's label or labeling and resulting in 10713 pollinator death or willfiilly applying pesticide in a manner inconsistent with the pesticide 10.14 product's label or labeling. The commissioner must deposit any penalty collected under 07 is this subdivision in the pesticide regulatory account in section 1813.05. 10.76 Sec. 10, Minnesota Statutes 2012, section 18B.04, is amended to read: 10717 1813.04 PESTICIDE IMPACT ON ENVIRONMENT. 107,18 The commissioner shall: 10719 (1) determine the impact of pesticides on the environment, including the impacts on 10.20 surface water and groundwater in this state; 107.21 (2) develop best management practices involving pesticide distribution, storage, 10722 handling, use, and disposal; and 107,23 (3) cooperate with and assist other state agencies and local governments to protect 107.24 public health, pollinators, and the environment from harmful exposure to pesticides. 10.26 (b) The commissioner may assemble a group of experts under section 16C.10, 10.26 subdivision 2 to consult in the investigation of pollinator deaths or illnesses. The group of 10727 experts may include representatives from local, state, and federal agencies; academia; the 10.28 state pollinator bank; or other professionals as deemed necessary by the commissioner. 10729 Sec. 11. f 1813.0551 COMPENSATION FOR BEES KILLED BY PESTICIDE; 107.3o APPROPRIATION. Article 15 Sec, N, 107 HF3172 SECOND ENGROSSMENT REVISOR DI 13172 -2 108.1 Subdivision 1. Compensation required. (a) The commissioner of agriculture 1082 must compensate a person for an acute pesticide poisoning resulting in the death of bees t08 owned by the person, provided: 08.4 (1) the person who applied the pesticide cannot be determined; 108.5 (2) the person who applied the pesticide did so in a manner consistent with the 108.6 pesticide product's label or labeling; or 108.7 (3) the person who applied the pesticide did so in a manner inconsistent with the 108.8 pesticide product's label or labeling. 108.0 (b) Except as provided in this section, the bee owner is entitled to the fair market ios.lo value of the dead bees as determined by the commissioner upon recommendation by 1os ii academic experts and bee keepers. In any fiscal year a bee owner must not be compensated 108.12 for a claim that is less than $100 or compensated more than $20 000 for all eligible claims. 108.13 Subd, 2. Applicator responsible. In the event a person applies a pesticide in a 108.14 manner inconsistent with the pesticide product's label or labeling requirements as approved 108.15 by the commissioner and is determined to have caused the acute pesticide poisoning of 108.16 bees resulting in death, kept for commercial purposes, then the person so identified must 108.77 bear the responsibility of restitution for the value of the bees to the bee owner. In such 108.18 cases the commissioner must not provide compensation as provided in Gtis section. 108.19 Subd. 3. Claim form. The bee owner must file a claim on forms provided by the 108 20 commissioner and available on the Department of Agriculture's Web site. 108.21 Subd, 4. Determination. The commissioner must determine whether the death of 10822 the bees was caused by an acute pesticide poisoning whether the pesticide applicator can 10823 be determined, and whether the pesticide applicator applied the pesticide product in a 108.24 manner consistent with the pesticide product's label or labeling. 108 25 Subd. 5. Pavments; denial of compensation. (a) If the commissioner determines 10826 the bee death was caused by an acute pesticide poisoning and either the pesticide 10827 applicator cannot be determined or the pesticide applicator applied the pesticidie product in 108.28 a manner consistent with the pesticide product's label or labeling the commissioner may 103.29 award compensation from the pesticide regulatory account If the pesticide applicator can 1083o be determined and the applicator applied the pesticide product in a manner inconsistent 10831 with the product's label or labeling the commissioner may collect a penalty from the 10832 pesticide applicator sufficient to compensate the bee owner for the fair marltet value of the 103.33 dead bees and must award the money to the bee owner. 108.34 (b) if the commissioner denies compensation claimed by a bee owner under this 1083-5 section the commissioner must issue a written decision based upon the available evidence. 1os36 The decision must include specification of the facts upon which the decision is based and Article 15 Sec. 11 - 108 HF3172 SECOND ENGROSSMENT REVISOR DI h3172 -2 1091 the conclusions on the material issues of the claim. The commissioner must mail a copy 1092 of the decision to the bee owner. 109.3 (c) A decision to deny compensation claimed under this section is not subject to the 109.4 contested case review procedw'es of chapter 14, but may be reviewed upon a trial de 109.5 novo in a court in the county where the loss occurred. The decision of the court may be 109.6 appealed as in other civil cases. Review in court may be obtained by filing a petition for 109.7 review with the administrator of the court within 60 days following receipt of a decision 1098 under this section. Upon the filing of a petition, the administrator must mail a copy to the 109.9 commissioner and set a time for hearing within 90 days of the filing. 109.10 Subd. 6. Deduction from payment. In order to be eligible for compensation under 109.71 this section, a bee owner must document that at the time of the loss the bee owner had io9.12 insurance sufficient to cover up to 50 percent of the total value of the owner's colony. 109.13 The commissioner must reduce payments made under this section by any compensation 1o9J4 received by the bee owner as proceeds from an insurance policy or from another source. 109.15 Subd. 7. Appropriation. The amount necessary to jay claims under this section, 109.16 not to exceed $150,000 per fiscal year, is appropriated from the pesticide regulatory 109.17 account in section 1813.05. 10918 Sec, 12. 119.701 DEFINITIONS. 109.19 Subdivision I. Scope. For the purposes of this chapter the terms defined in this 10920 section have the meanings given. 10921 Subd. 2. Abandoned apiary. "Abandoned apiary" means any apiary not regularly 109.22 attended in accordance with good beekeeping practices and which constitutes a disease or 10923 parasite hazard to the beekeeping industry. 109.24 Subd. 3. Africanized honeybees. "Africanized honeybees" means Africanized 109.25 honeybees using United States Department of Agriculture standards. 109.26 Subd. 4. Bee diseases. "Bee diseases" means infectious contagious, or harmful io927 diseases including but not limited to: American or European foulbrood, sacbrood, 109.28 chalkbrood Nosema bee paralysis or abnormal condition of egg, larval, pupal, or adult 10929 stages of bees. 10930 Subd. 5. Bee equipment. "Bee equipment" means hives, supers, frames, veils, 109.31 doves and any apparatus tool machine vehicle or other device used in the handling 109.32 moving or manipulating of bees honey, wax or hives including conYainors of honey or 109.33 wax which may be used in an apiary or in transporting bees and their products and apiary 109.34 Supplies. 109,35 Subd. 6. Beekeeper. "Beekeeper" means a person who keeps bees. Article 15 Sea 12 . 109 11F3172 SECOND ENGROSSMEN'r REVISOR DI h3172 -2 110.1 Subd. 7. Beekeeping. "Beekeeping" means the moving raising, and producing of 1102 bees, beeswax, honey, related products and pollination. 110.3 Subd. 8. Commissioner. "Commissioner" means the commissioner of agriculture 1104 or the commissioner's authorized agents. 110 5 Subd. 9. Department. "Department" means the Department of Agriculture. 110.6 Subd. 10. Exotic parasite. "Exotic arasite" means any parasite harmful to bees 110.7 including but not limited to: Varroa iacobsoni Tropilaelaps clareae, or Acarapis woodi. 1103 Subd. 11. Queen apiary. "Queen apiary" means any apiary or premises in which 1 io.9 queen bees are reared or kept for sale or gift. 110.10 Sec. 13. Minnesota Statutes 2012, section 84.788, subdivision 2, is amended to read: 110,11 Subd. 2. Exemptions. Registration is not required for off- highway motorcycles: 110.12 (1) owned and used by the United States, an Indian tribal government, the state, 110.19 another state, or a political subdivision; 110.14 (2) registered in another state or country that have not been within this state for 110.15 more than 30 consecutive days, -of 110.16 (3) registered under chapter 168, when operated on forest roads to gain access to a 110.12 state forest campground_ 110,18 (4) used exclusively in organized track racing events; 110.19 (5) gperated on state of grant -in -aid trails bV a nonresident possessing a nonresident 110.20 off - highway motorcycle state trail pass; or 110.21 (6) operated by a person participating in an event for which the commissioner has 110.22 issued a special use permit 110.23 Sec. 14. 184.79451 NONRESIDENT OFF - HIGHWAY MOTORCYCLE STATE 110.24 TRAIL PASS. 11025 Subdivision 1. Pass required; fee. (a) A tribal member exempt from registration 11026 under section 84.788, subdivision 2 clause (2) or a nonresident, may not operate an 110.27 off - highway motorcycle on a state or grant -in -aid off - highway motorcycle trail unless the 110.28 operaYOr carries a valid nom'esident ofFhighway motorcycle state trail pass in immediate 110.29 possession The pass must be available for inspection by a peace off cer, a conservation 110.30 officer, or an employee designated under section 84.0835. 110,31 (b) The commissioner of natural resources shall issue a pass upon application and 11032 payment of a $20 fee. The pass is valid from January 1 through Deceto her 31. Fees 110.33 collected under this section except for the issuing fee for licensing agents, shall be 11034 deposited in the state treasury and credited to the off -highway motorcycle account in Article 15 Sec, 14. 110 H�0 to �l City of Shorewood Council Meeting Item Title / Subject: Consideration of Establishing a Four -Year Term for Mayor Meeting Date: April 28, 2014 Prepared by: Bill Joynes, City Administrator Attachments: Draft ordinance #10B MEETING TYPE Regular Meeting At the City Council retreat in February of this year, Council discussed changing the term of Mayor from a two -year term to a four -year term. Chapter 106, Subd. 2, of the City Code relating to Elections would be modified to read as follows: Subd. 2. Election ofMavor and ('Ouncil member.v. The City Council is comprised of a Mayor and four Council members. All Council members shall be elected at- large. Two Council members shall be elected for four (4) vear terms at each biennial election. The Mayor shall be elected for a four (4) year term beginning with the 20xx Biennial Election. Biennial eleet ons shall take place with the folio o fteffns ee ith the 2004 election: two Couneil ,n, mbe fs- bienn '' eleetion thefe The terms of elective officers shall commence on the first business day of January following the election at which the officer was elected. Council will need to determine the effective date of the change for the Mayor's term (either the 2014 or 2016 Biennial Election). A draft ordinance is attached for Council's review. Council Action Approval of an Ordinance amending Chapter 106, Subd. 2. of the Shorewood City Code relating to the Election of Mayor and Council members. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 106 OF THE SHOREWOOD CITY CODE RELATING TO BIENNIAL ELECTIONS THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS FOLLOWS: Section 1. Section 106.01, Subd. 2 of the Shorewood City Code shall be amended to read as follows: Subd. 2. Election ofMayor and Council members: The City Council is comprised of a Mayor and four Council members. All Council members shall be elected at- large. Two (2) Council members shall be elected for four (4) year terms at each biennial election. The Mayor shall be elected for a four (4) year term beginning with the 20 Biennial Election. The terms of elective officers shall commence on the first business day of January following the election at which the officer was elected. Section 2. This ordinance shall be in frill force and effect following its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28th day of April, 2014. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk ` #10C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Purchasing Card Program Meeting Date: April 28, 2014 Prepared by: Bruce DeJong Reviewed by: Bill Joynes Jean Panchyshyn Larry Brown Attachment: Resolution - Delegation of Authority for Paying Certain Claims PFM Presentation Excerpts Contract Document Policy Consideration: Should the City Council authorize staff to enter a purchasing card program through PFM Financial Services, LLC? Background: The city staff has not had any credit card or purchasing cards available for making online purchases, travel arrangements, or other local purchasing where we do not have an existing credit arrangement. Most businesses are getting out of the business of having in -house charge accounts. The recent trend has been for businesses to require payment up front before goods are delivered. This can cause problems as many purchases require online activity and don't want a paper check to follow. This has left staff and council members with the only option being use of their personal credit with reimbursement coming several weeks after the fact. Based on timing, this has sometimes put people in the position of having to pay their credit card bill prior to being reimbursed by the city. Credit cards are problematic for cities because of two things - central administrative control and no interest charges. Credit cards are individually administered. We can't get full access to individual credit card transaction history through the office without having to be able to answer personal security questions that would only be known by the employee. The due dates can vary between multiple cards. We can't change credit limits quickly in case of unforeseen circumstances. We are also limited by state statute to only paying interest on bonded debt. That makes interest charged on late payments problematic from a legal standpoint. Using individual credit cards means that an employee who forgets or misplaces his /her credit card bill could potentially make us late paying the bill and subject to interest charges. Purchasing cards are a different type of program than credit cards. They allow for central administration with staff deciding when to issue or cancel cards, when to raise or lower credit limits on individual cards, and allow for limiting the type of purchase and the ability to exclude certain vendors — like no charges at casinos. This administrative flexibility is crucial to running the program effectively. Purchasing cards also require payment on a monthly basis. Thus no credit is extended and no interest is incurred. Staff has reviewed a program run for the National League of Cities by PFM. This purchasing card system allows great flexibility in administering the program by letting us limit where and how much an employee may charge. Having purchasing cards embossed with the City of Shorewood should make purchases eligible for eliminating the sales tax charge that would apply if an employee uses their own card and is reimbursed. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 The program offers fraud protection as long as we have at least five active cards. We can earn a modest rebate if we spend at least $50,000 per year. This could potentially replace the Voyager fleet cards currently used for fuel purchases, which would get us nearly to the $50,000 rebate level on this type of purchase alone. The drawback is that the program requires payment each month within seven days after the statement date of the 28th. For example, the month of January gives the earliest possible payment date since the month ends on the 31ST. Payment would then be required by February 4t ". February gives the latest possible payment date since the month ends on the 28t ". Payment would then be required by March 7t ". With this program and a direct deduction from the City's checking account we can meet that requirement. The problem is that this timing would not allow us to present the bill to the City Council for approval prior to payment. Since we meet the 2nd & 4th Mondays - by definition Council doesn't meet any earlier than the 8th. State statute does provide that the City Council can delegate its authority to pay bills to the City Administrator or other designee as long as they are presented to the City Council at the next public meeting. Here is the information from the League of Minnesota Cities: IV. Delegation of authority for paying certain claims Minn. Stat. § 412.271, subd. https: / /www. revisor. mn.gov/statutes/?id=412.271 A city council may delegate its authority to pay certain claims. This authority may be given by the council to a city administrative official. City administrative officials include a city manager, administrator, treasurer, senior fiscal officer, clerk or clerk - treasurer. In order to delegate this authority, a city must do the following: • Adopt a resolution. Cities delegating authority to pay claims must adopt a resolution specifying the type of claims to be paid and the administrative official to whom this authority is granted. • Establish internal accounting and administrative control procedures. These procedures must ensure the proper disbursement of public funds. They must include frequent periodic council review of the administrative official's actions. When money is disbursed under these procedures, a list of expenditures must be submitted for the council's information at the next meeting. 0 1 :1INIF /e\►sI1►1C411 League of Minnesota Cities Information Memo: 6/27/2012 Procedures for Paying City Claims Page 7 • Prepare annual audited financial statements. Cities delegating authority, as described here, must also prepare annual audited financial statements. • Moreover, these statements must be certified by an independent public accountant or the state auditor. Cities that do not prepare such statements may not delegate authority in this manner. The city has an existing delegation of authority policy as adopted in Resolution 10 -059. The proposed language for an amended policy is attached with the new resolution. Financial or Budget Considerations: This program can ease the staff processing burden associated with small purchases, travel arrangements, and program registration. The city can potentially qualify for a rebate of some portion of the total spending. There is no direct cost to participate in the program. Options: The City Council may adopt the purchasing card program and delegation of authority as presented. The City Council may adopt the purchasing card program and amend the delegation of authority policy. The City Council may decide not to enter into a purchasing card program. Recommendation / Action Requested: Staff recommends that the City Council adopt the resolution as presented and join the purchasing card program offered through PFM Financial Services, LLC. Next Steps and Timelines: The city staff will enter into the rates will be implemented with the next billing cycle. Communication with residents will continue prior to implementation of the usage based sewer rates later this year. Connection to Vision / Mission: Adopting a prudent rate structure contributes to sound financial management. CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION DELEGATING AUTHORITY FOR PAYING CERTAIN CLAIMS WHEREAS, the City Council authorizes all payments for goods and service according to state statute; and, WHEREAS, Minnesota Statutes Chapter 412.271 Subd. 8 allow the City Council to delegate its authority to pay certain claims to a city administrative official; and WHEREAS, the City Administrator and the Finance Director meet the statutory definition of a qualified city administrative officials; and WHEREAS, Minnesota Statutes Chapter 471.425 Subd. 2 requires the City to pay vendors within 35 days of receipt of an invoice; WHEREAS, the City Council desires to enter into a purchasing card program with PFM Financial Services, LLC; and WHEREAS, the purchasing card program requires payment within seven days following the 28th of each month which does not allow time for presentation for City Council authorization; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the authority to make bond payments by wire transfer, to pay usual and customary claims for any month when a regularly scheduled meeting is canceled, and the authority to pay all legitimate charges, as reviewed by qualified city administrative officials, incurred in the purchasing card program is hereby granted to the City Administrator and the Finance Director. NOW, THEREFORE, BE IT FURTHER RESOLVED that the following policy be adopted for administration of the purchasing card program: PURCHASING CARD POLICY Pursuant to Minnesota Statute § 471.382, cities are allowed to make purchases with credit cards or purchasing cards. The City of Shorewood hereby adopts the following purchasing card policy that incorporates the guidelines suggested by the Office of the State Auditor: The following employees are authorized to make purchases on behalf of the city and are eligible to use the cards upon approval by the City Administator or Finance Director: Permanent Full -Time Employees Permanent Part -Time Employees The credit card may be used only to purchase goods or services that are for the express use by the City of Shorewood. The credit limit for each cardholder is to be determined by agreement between the City Administrator, Finance Director and Department Head. If a card is lost or stolen, the Finance Director shall be notified immediately. Use of the credit card for personal purchases is strictly prohibited. The only person entitled to use the credit card is the person whose name appears on the face of the card. The card should not be lent to another person for use. Card transactions can only be signed for by the cardholder. The following are several key areas that are required of cardholders: • Sign the back of the card. • Ensure that the purchasing card is used for appropriate City purchases. • Ensure that the purchasing card is kept secure and that all card transactions are signed for by the card holder. • Ensure that all detailed receipts accompany the purchasing card slip. • Turn in all purchasing card slips by the first day of each month. Employees who intentionally make unapproved purchasing card purchases are personally liable for the frill amount. Bills from purchasing card companies may not contain the detail necessary to satisfy the itemization requirement pursuant to Minnesota Statute §412.271, Subdivision 2 and Minnesota Statute §471.37, Subdivision 1. All receipts not turned in by the first of the month will become the responsibility of the employee. Therefore, if the invoices and receipts are not submitted for all items charged to a credit card, the employee will be personally liable for the amount of the purchase. The purchasing card invoice shall be paid on a monthly basis as approved by the city council. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28th day of April, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor A Purchasing Card (P -Card) is a type of Commercial Card that allows organizations to take advantage of the existing credit card infrastructure to make electronic payments for a variety of business expenses (e.g., goods and services). In the simplest terms, a P -Card is a charge card, similar to a consumer credit card. However, the organization must pay the Bank in full each month, and the organization has the ability to set a wide variety of card controls where necessary. P -Cards are also known as Procurement Cards (ProCards), Payment Cards, Purchase Cards or similar terms. Organizations that use P -Cards come from the Education, Government and Corporate sectors and are often called "end- users." The individual employees who are issued a P -Card to initiate transactions /payments on behalf of their employer (organization) are known as "cardholders." P -Cards are not limited to plastic cards; they can also take the form of non - plastic account numbers. The term "card" is typically used within the industry when describing any type of Commercial Card product, regardless of whether or not a plastic card is issued. © 2014 PFM Financial Services, LLC The PFM Payment Solutions Program is a cost -free payment vehicle for Entities to streamline the purchase of supplies, furniture, construction materials, utilities, and much more The program will create substantial new efficiencies utilizing BMO Harris Bank N.A.'s premier web -based integrated payments solution (details Online) combining reconciliation, approval and information management details Online® web -based reporting system offers multi -level access for administrators, managers, auditors and account holders, and over 85 standard reports as well as ad -hoc reporting capabilities with varying levels of transaction data and merchant details Participants in the PFM Payment Solutions Program receive cash rebates on their purchases when total annual spend during the program year (September 1 — August 31) equals or exceeds $50,000 © 2014 PFM Financial Services, LLC No Annual Card Fee Credit limit & Card controls set by Program Administrator MasterCard® accepted at over 8.6M locations in the US Dedicated support team 24171365 access to Proprietary, web based program management, data warehouse, reporting and statement generation tool Over 85 Standard Reports &AD- HOC capabilities © 2014 PFM Financial Services, LLC 10 Level 1,2,& 3 Addendum Detail Central Billing /Corporate Liability Program One Billing cut -off date 27th of the month Grace days offered 7 Lost or Stolen Liability- $0 $100,000.00 coverage per cardholder - Employee Misuse for organizations that have 5 cards or over. $25,000.00 coverage for 2 — 4 cards FOR CARDHOLDERS: 0 An alternative and less expensive method to make purchase payments 0 No purchase order or requisition process is necessary or keep existing process in place 0 Ability to receive discounts from °neY' payment Perms 0 Opportunity to earn annual cash rebates on total annual spend volume 0 More information on purchase history and enhanced reporting capabilities 0 Limit the need for petty ash 0 Ability to set internal controls (merchant category codes, dollar &transaction limits, etc.) © 2014 PFM Financial Services, LLC 14 FOR SUPPLIERS: 0 Receive payment within 24 - 48 hours of submitting the transaction to the bank. The result is improved cash flow — two days vs. the typical 30 — 60 days. 0 Streamline administrative functions via the elimination of invoices and the consolidation of receivables. u Meet the requests of customers, differentiate themselves from their competitors, and build better partnerships with customers. The result is additional sales revenue. Entities use Card Account Limits, Merchant Category Codes, and Vendors to direct or block spending How much your cardholders can spend on their cards How often they can make purchases Who they buy from What they bud All controls are implemented and deployed only by authorized personnel which the City appoints to managing the program © 2014 PFM Financial Services, LLC 15 „ �,,, Q,kill, MasterCoverageO - What is it? Covers organizations for any'waivable charges' up to $100,000 per employee, in the currency of the card, made by an employee within 75 days preceding "Notification of Termination" or incurred but unbilled up to 14 days after the "Notification of Termination ', What are'waivable charges'? Transactions that did not benefit the organization directly or indirectly, excluding card accounts issued to multiple employees rather than an individual, which can not be traced back to the employee who incurred the charge. Qualifying for MasterCoverage° The following is the waiver process: For reimbursement up to $100,000, client must have 5 or more cards in program For reimbursement up to $25,000, client must have 2 -4 cards in program Charges must qualify as `waivable' Organization sends a'Waiver Request'to BMO Cardholder has been sent written notice of card cancellation Organization sends written notification that the cardholders employment has been terminated © 2014 PFM Financial Services, LLC PFM is pleased to offer a rebate program that is quite unique, and extremely easy to calculate as compared to those offered by our competitors. Our program does notincorporate calculations which include the likes of: average transaction size, file turn days, large ticket transaction size, average large ticket transaction size, average spend per card, minimum spend per card or other qualifiers which will have a negative impact upon your rebate. Rebates are based on the cumulative net transaction volume for atwelve -month period (Sept 1 —Aug 31) less credits, cash and fraud write -offs. In addition, you have the added value and support of BMO Harris Bank's world class client services department and PFM's exceptional customer service commitment and unwavering support of our clients. © 2014 PFM Financial Services, LLC PFM ?ayment Solutionc, (PCard) Rebate Schedule Annual Net 1 Volume* Period Settlement Period September ( 1. days August 2014 Rebate % Rebate Dollars $50,000 - $1001000 - $299,999 0.40% $400 - $11200 $300,000 - $799,999 0.45% $11350 - $31600 $800,000 - $1,499,999 0.55% $41400 - $81250 0.65% $9,750 - $22,750 $1,500,000 - $3,499,999 $315001000 - $514991999 0.70% $241500 - $381500 $515001000 - $714991999 0.85% $461750 - $631750 $715001000 - $919991999 0.90% $671500 - $901000 $1010001000 - $1214991999 0.95% $951000 - $1181750 $1215001000 - $1419991999 1.00% $1251000 - $1507000 $1510001000 - $1714991999 1.05% $1571500 - $1837750 $1715001000 - $1919991999 I 1.10% I $192,500 - $220,000 $2010001000 - $2214991999 I 1.15% $2301000 - $2587750 $2215001000 - $2714991999 I 1.16% $2611000 - $3197000 $2715001000 - $2919991999 I 1.17% I $321,750 - $3517000 $30,000,000 and over 1.20% $360,000+ *Annual Net Purchasing Volume is defined as the total of purchases less purchase credits, cash advances and fraud charges. © 2014 PFM Financial Services, LLC 52 BMO EPURCHASING SOLUTIONS CORPORATE MASTERCARD PROGRAM MEMBER ACCOUNT AGREEMENT THIS AGREEMENT made as of the day of , 20—, Between with its principal office at (the "Member") and BANK OF MONTREAL, a Canadian chartered bank with a branch at 115 South LaSalle Street, Chicago, IL 60603 (the `Bank "). THE PARTIES AGREE AS FOLLOWS: SECTION 1. MEMBER ACCOUNT AND CARDS. The Bank has established a Corporate MasterCard program with PFM Financial Services LLC. (the "Association ") for its qualified members. The Association has requested that the Bank establish a MasterCard account for you and the Bank has agreed to do so. This Agreement between the Member and the Bank and the Agreement between the Bank and the Association set forth the terms and conditions under which the Bank will make its Corporate MasterCard program available to the Member. Section 1.1. The Bank will establish a MasterCard`* account for the Member (the "Member Account ") under the Bank's Corporate MasterCard program with the Association as indicated in Schedule 1 with the initial credit limit of U.S. $ (the credit limit of the Member Account in effect at any time is herein called the "Member (71.edit Limit "). The Bank shall lend money to the Member and its Cardholders (as defined below) up to the Member Credit Limit by way of charges to the Member Account in accordance with this Agreement. The Bank reserves the right, in its sole discretion, to modify the Member Credit Limit and the Cardholder Credit Limits at any time. The Member agrees that the Member Account is to be used for business purposes, and not for personal, family, or household purposes (non - business purposes). Member will notify its Cardholders of the prohibition against use for non - business purposes when the Card is issued and periodically thereafter during the term of this Agreement. Member agrees that regardless of the purposes for which the Member Account is used to make purchases, all such transactions, interest, fees and related charges shall be paid to the Bank by the Member in accordance with the terms of this Agreement. ,Section 1.2. The Member may request the Bank to issue a MasterCard card or card numbers (" Cards ") on the Member Account to employees designated by the Member. Each such request (a "Request ") shall be in a form attached as Schedule "2" and shall be duly completed and signed by the designated employee and, on behalf of the Member, by a Program Administrator (as defined below) as required by the Bank from time to time and shall be submitted by a Program Administrator. Rev04 -02 -07 ,Section 1.3. Upon receipt by the Bank of a Request in respect of an employee, the Bank will issue a Card on the Member Account to the employee, embossed with the name of the employee (the "Cardholder") and the Member's name and /or identifier. The Bank may issue renewal, replacement or temporary replacement cards for any Card from time to time. In addition, at the Member's request, the Bank may issue each Cardholder a personal identification number (a `PIN ") enabling the Cardholder to use the Card at automated teller machines ("A TA/1v ") accessible with the Card to obtain cash advances and effect transactions on the Member Account. The Member shall instruct each Cardholder not to disclose the Cardholder's PIN to any other person. Transaction records issued by an ATM are solely for the Member's convenience and in the event of any dispute as to the accuracy of such records, the Bank's internal records are presumptively correct and Member must establish by clear and convincing evidence that such records are in error. ,Section 1.4. The Member shall establish and set out in each Request a credit limit for the Card (the "Card Limit ") to be issued to the employee designated in the Request, subject to limitations which may be set by the Bank. A portion of this Card Limit is available for Cash Advances. The aggregate of all Card Limits for issued Cards shall not exceed the Member Credit Limit. SECTION 2. CHARGES AND FEES. ,Section 2.1. Subject to the provisions hereof, the Cardholder may use the Card to charge to the Member Account (a) the price of goods or services obtained from a merchant or supplier honoring the Card, by means of payment or settlement by the Bank to the merchant or supplier (a " Purchase "); or (b) cash advances obtained through the use of the Card either directly from the Bank, through use of an ATM, or through another financial institutions honoring the Card; or purchase a money order, travelers check or similar item (a "Cash Advance "); provided, each such Purchase and Cash Advance must be for a business purpose. Any such use of a Card which results in a Charge (as defined below) to the Member Account, whether or not the Card was presented to a merchant or supplier (such as Internet, mail or telephone order Purchases) or the Cardholder's signature was obtained, or by use of a PIN, is herein called a "Transaction." ,Section 2.2. The Bank will maintain a sub - account of the Member Account for each Card (a "Card Account "). The Bank shall record all Transactions with respect to each Card, as well as all interest, fees, service charges, credits and adjustments relating to such Card or its use on the Card Account maintained for such Card. All Transactions, interest, fees and service charges posted to the Member Account, including by recording them on individual Card Accounts, shall constitute a charge to the Member Account (a "Charge "). ,Section 2.3. The annual Card fee for each Card and the service charges set forth in Schedule 1 shall apply . For each Cash Advance, the Bank adds an additional service charge as set forth in Schedule 1. This fee will be added to the Cash Advance balance. The amount of the Cash Advance also may include a surcharge that the ATM owner imposes. -2- ,Section 2.4. Upon receipt of a credit issued by a merchant or supplier for Purchases charged to the Member Account, the Bank shall post the credit to the Card Account. If the Bank does not receive the credit prior to the time the related charge is included in a monthly Card Account Statement (as defined below), the amount of the related charge shall be paid by the Payment Due Date. ,Section 2.5. The Bank and MasterCard International convert any Card Transaction made in a currency other than U.S. dollars to U.S. dollars. MasterCard International uses the MasterCard International conversion rate in effect on the day the Transaction is posted to the Card Account (currently either a wholesale market rate or a government - mandated rate) and adds a MasterCard International conversion charge. The Bank then adds the Bank's current foreign exchange markup. The MasterCard International conversion rate and charge may not be the same as existed on the day of the Transaction. The amount of the Transaction after conversion (including foreign exchange markup) is shown on the Card Account Statement as either a Purchase or Cash Advance. However, if a foreign currency Transaction is refunded to a Card Account, the MasterCard conversion rate used to convert the refund to the currency of the card is the rate that the Bank pays to MasterCard International Inc. minus the markup percentage that the Bank discloses to the Customer from time to time. This rate may not be the same as the rate that existed on the date the Transaction was refunded. For these reasons, the amount that is credited to a Card Account for a refund of a foreign currency Transaction will, in most cases, be less than the amount that was originally charged to the Card for that Transaction. SECTION 3. STATEMENTS, PAYMENTS AND INTEREST. ,Section 3.1. The Bank shall prepare monthly, as of the Monthly Billing Date, a Card Account statement (the " ('ai-d Account ,Statement ") for each Card Account in which there is an outstanding balance as of the Monthly Billing Date or in which a Charge has been posted during the period commencing the day after the immediately preceding Monthly Billing Date and ending on the current Monthly Billing Date (the `Billing Period "). The Bank may upon request by the Member send to each Cardholder the Card Account Statement for such Cardholder's Card Account. The Card Account Statement will include the Transactions and the outstanding balance. ,Section 3.2. The Bank will prepare monthly, as of the same date in each month (the "Monthly Billing Date"), and will send to the Member an invoice (the "Member Account ,Statement ") showing the aggregate outstanding balance of the Member Account as of such Monthly Billing Date; if more than one invoice is sent, such aggregate outstanding balance will be the sum of all the invoices. ,Section 3.3. Each month, the Member shall pay in full the aggregate outstanding balance of the Member Account shown on the Member Account Statement on or before the Payment Due Date in respect of such Member Account Statement, which Payment Due Date shall be the number of days after the Monthly Billing Date set out in Schedule 1. Payments must be made in U.S. Dollars. On the Payment Due Date, as agreed by the parties, the Bank shall either (i) debit the Member's specified U.S. dollar deposit account at Harris Trust and Savings Bank or one of -3- its affiliates; (ii) debit the Members Account with the Minnesota School District Liquid Asset Fund Plus; (iii) debit the Member's specified U.S. dollar deposit account at a U.S. financial institution; or (iv) Member shall pay in immediately available funds with a check or draft drawn on a U.S. financial institution for the balance shown on each Member Account Statement. Any amount not so paid on or before the applicable Payment Due Date shall be considered past due and such non - payment shall constitute a default by the Member. ,Section 3.4. Interest shall be charged on the amount of all Purchases, fees and service charges from the date posted to the Member Account, and from the date of the advance for Cash Advances. Interest shall be charged at the annual rate(s) defined in Schedule 1 (the "Card Rate(s)). " Interest is calculated on a daily basis by multiplying each daily interest - bearing balance of Charges in each Card Account by a daily rate of interest. The daily rate of interest is equal to the applicable Card Rate divided by the actual number of days in the year (365 or 366, as the case may be). ,Section 3.5. The Bank will waive the interest charges on Purchases, fees and service charges if the Bank receives payment in full at its MasterCard Payment Center of the aggregate outstanding balance of the Member Account on or before the Payment Due Date each month. The Bank will not waive interest charges on Cash Advances. ,Section 3.6. If the Bank receives any payment in an amount less than the outstanding balance of the Member Account shown on a Member Account Statement, the Bank may apply such partial payment to the Card Accounts as the Bank elects. In respect of any Card Account, any payment will be applied towards Charges which have been included in a Member Account Statement in the following order: (a) interest, (b) fees and service charges, (c) Cash Advances (d) interest - bearing Purchases, (e) non - interest - bearing Purchases; the remainder, if any, will then be applied towards Charges which have not yet been included in a Card Account Statement in the same order as shown above. The Bank may accept payments that are marked with restrictive endorsements such as "payment in full" without losing any of its rights under this Agreement. Any payment tendered with a restrictive endorsement must be sent to the Bank's address for customer service to be effective in accordance with Section 3 -311 of the Uniform Commercial Code. ,Section 3.7. The Member shall pay all Charges included in a Member Account Statement notwithstanding that the Member or a Cardholder disputes with the Bank any Charge or other particular. In the event of any such dispute with the Bank, the Member will follow the Customer Service Procedures outlined in Schedule 1. ,Section 3.8. The Member shall examine each monthly Member Account Statement, and shall ensure each Cardholder examines each monthly Card Account Statement, upon receiving it. If the Member does not notify the Bank of an error or omission with regard to any Charge to the Member Account included in or itemized on such monthly statements within sixty (60) days after the Monthly Billing Date in respect of such statement, the Member agrees that such Member Account Statement and related Card Account Statements shall be deemed presumptively to be correct and Member must establish by clear and convincing evidence that such Card Account Statement is in error. -4- ,Section 3.9. U.S. Internal Revenue Code (MC) Section 1441 requires the withholding of tax on certain payments to foreign persons. For U.S. tax purposes, the Bank is a foreign person. However, IRC Regulation 1.1441- 1(b)(2)(ii) provides that no withholding is required on payments made to a U.S. financial institution acting as agent for the foreign person. Harris Trust and Savings Bank, a wholly owned subsidiary of the Bank is receiving all payments made under this agreement as agent for the Bank. Harris Trust and Savings Bank will comply fully with all obligations to withhold under IRC Section 1441 and Regulation 1- 1441 -(1). Additionally, Harris Trust and Savings Bank as a U.S. financial institution will complete an IRS Form W -9, Request for Taxpayer Identification Number and Certification upon request. SECTION 4. MEMBER AND CARDHOLDER LIABILITY. ,Section l.1. The Member shall be liable to the Bank for, and agrees to pay the Bank, all Charges to the Member Account, even if the aggregate of all outstanding Charges is in excess of the Member Credit Limit or in excess of any Card Limit, and even if as between the Member and a Cardholder any Charge resulted from improper use of a Card by the Cardholder. Section 1.2. Notwithstanding 4.1, MasterCard currently provides MasterCoverage P"* program for the benefit of issuers of corporate Cards and the corporate sponsors (such as the Member). Based on the MasterCoverage program, the Bank agrees to waive the Member's liability for certain wrongful Card transactions by Cardholders who are no longer employed by the Member. The type and amount of such Card transactions which qualify for such waiver of Company liability shall be determined by the MasterCoverage program and shall be governed by the terms, exclusions, and conditions of such programs as established from time to time by the underwriters, including but not limited to the condition that the Member meet all of its obligations to make a qualifying claim under the applicable program. The Member acknowledges having received from the Bank of the MasterCoverage Program description outlining such obligations of the Member and the current conditions, limitations, and exclusions applicable to such programs. The Bank may terminate this liability waiver at any time upon written notice to the Member in the event that the related MasterCoverage Program is terminated. ,Section 1.3. In the event of possible loss, theft or unauthorized use of Card, the Member agrees to notify the Bank by phone at (800) 361 -3361 or fax notice to the Bank at (888) 224 -5393. Promptly following receipt of such notice, the Bank shall place a hold on the affected Cardholder Account and the Member shall have no further liability for unauthorized use of such Card or Cardholder Account which does not benefit the Member. The Member shall be liable for any unauthorized use of the Card prior to the time the Bank receives notice. Unauthorized use does not include use by a person whom the Member or Cardholder has given authority to use the Member Account. Member will be liable for all use by such a person. The Member will be liable for any use authorized by the Member or a Cardholder until the Member has sent the Bank written notice and destroyed and /or recovered and safeguarded the Card that the person was using. Member shall cooperate with Bank in its efforts to investigate unauthorized use. -5- However, in the event a Cardholder's PIN is disclosed to any unauthorised person, whether by a Cardholder's failure to maintain confidentiality of the PIN, failure to keep the PIN and the Card separate or otherwise, the Member shall be liable for all Transactions through use of the PIN whether or not incurred by the Cardholder. SECTION 5. CERTAIN RIGHTS AND RESPONSIBILITIES OF THE BANK. ,Section 5.1. The Bank shall have sole discretion over the management, operation, content and features of its Corporate MasterCard program and the Cards. Subject to the terms of this Agreement, the Bank may modify any aspect of its Corporate MasterCard program. ,Section 5.2. The Bank shall provide the Member with management information as indicated in Schedule 1. Subject to payment of additional fees which may apply, the Bank shall provide the Member with such other management information as the Bank makes available under its Corporate MasterCard program and the Member requests from time to time. SECTION 6. CERTAIN RIGHTS AND RESPONSIBILITIES OF THE MEMBER. ,Section 6.1. The Member shall, and shall require its Cardholders to, abide by all written security instructions and directions (and telephone instructions in case of emergency) provided by the Bank from time to time. ,Section 62. The Member designates each of the persons whose name, title, address and signature appear on Schedule 1 as its Program Administrator. A Program Administrator shall sign, on behalf of the Member, requests for the issuance of a Card, requests to cancel a Card, requests to modify Cardholder names, addresses, costs centers, departments etc., requests to adjust individual Card Limits ( "Requests "), and other documentation in connection with the day -to -day operation and administration of the program under this Agreement. The Bank may deal with any Program Administrator in respect of all matters relating to the day -to -day operation and administration of the program under this Agreement, including requests for information the Bank may reasonably require for its management and operation of the program under this Agreement. All statements, invoices, management information, Cards and other correspondence which the Bank sends to the Member under this Agreement in connection with the day -to -day operation and administration of the program shall be sent to the attention of a Program Administrator. The Bank shall be entitled to rely without inquiry on any request or notice signed by any such Program Administrator and on any instructions, authorization or information received from such person. The Member may change the person or persons designated as Program Administrator by written notice to the Bank and any such change shall be effective upon receipt by the Bank of such notice. ,Section 63. The Member shall be solely responsible for establishing and monitoring internal procedures or guidelines for its employees in respect of use of Cards by Cardholders. The Bank shall have no obligation to inquire or verify whether any use of a Card, or any Charge to the Member Account, is for business or non - business use or whether any Cardholder's use is in accordance with such internal procedures or guidelines regarding use of the Card. -6- ,Section 6 4. The Bank may allow a Program Administrator to submit Requests through the Internet, in which case the Bank will provide sign -in instructions, a user ID and a password to the Program Administrator. The Member shall protect the user ID and password from fraudulent use and shall immediately notify the Bank of any unauthorised disclosure of the user ID or password. Until such notification, the Bank may rely on any Request received using the user ID and password, and shall have no duty to confirm such Requests. ,Section 65. The Bank may allow a Program Administrator to submit Requests through the Internet, in which case the Bank will provide sign -in instructions, a user ID and a password to the Program Administrator. If the Member appoints other Program Administrators from time to time, an existing Program Administrator may establish a user ID and password for the new Program Administrators. Program Administrators may change their passwords at any time, and will do so when required by the Bank. The Member shall protect each user ID and password from fraudulent use and shall immediately notify the Bank of any unauthorized disclosure of any user ID or password. Until such notification, the Bank may rely on any Request received using any user ID and password, and shall have no duty to confirm such Requests. ,Section 6.6. The Member will provide its annual audited financial statements to the Bank within thirty (30) days of completion. The statements should be sent by U.S. mail or courier to: Harris Bank I I I W. Monroe, 2" a Floor West Chicago, IL 60690 Attention: Institutional Group SECTION 7. CARDS AND CANCELLATION OF CARDS. ,Section 7.1. All Cards remain at all times the property of the Bank and cannot be transferred. All Cards shall be surrendered to the Bank upon demand. Notwithstanding any other provision in this Agreement, the Bank may cancel or suspend the right to use any Card if the Bank detects unusual or suspicious activity. ,Section 7.2. The Member may direct the Bank to cancel any Card at any time for any reason by providing a written Request to the Bank. The written Request must include the Cardholder's last known business address, home address and phone number. The Member shall continue to be liable for Charges made through use of any such Card made prior to the time the Bank receives the written Request. SECTION 8. TERM AND TERMINATION OF AGREEMENT. ,Section 8.1. The term of this Agreement shall commence as of the date of this Agreement and shall continue until terminated by either party in accordance with the provisions hereof, provided, hotivever, this Agreement shall terminate immediately upon termination of the Corporate MasterCard Program Agreement between the Bank and the Association. -7- Section 8.2. Either the Bank or the Member may, upon at least thirty (30) days prior written notice to the other, terminate this Agreement. ,Section 8.3. The Member or the Bank may immediately terminate this Agreement, without notice, in the event of the bankruptcy or insolvency of the other party or if the other party fails to make any payment when due under this Agreement or if the other party is in default in the performance of any of its other obligations. However, except in the event of bankruptcy or insolvency and except in the event any party fails to make any payment when due under this Agreement, if the default is readily curable, the party having the right to terminate in respect of such default may only exercise such right if the default remains uncured for ten (10) days after written notice of the default is given to the defaulting party. The right to terminate is in addition to any other right the non - defaulting party may have in respect of the default. ,Section 8.4. Upon termination of this Agreement: (a) all outstanding Cards shall be cancelled and all rights or benefits of the Member or any Cardholder with respect to the Cards shall be revoked or withdrawn; (b) The Member shall continue to be liable for, and to pay, the aggregate of all Charges on each Card Account whether or not then posted to the Card Account or Member Account, including without limitation charges not yet incurred, accrued fees and interest accrued or to accrue, and all such charges shall immediately be due and payable by the Member, and (c) All Cards shall be immediately returned to the Bank or, alternatively, the Member shall provide the Bank with a certificate, signed by a Program Administrator, certifying and warranting that all Cards which had been issued have been destroyed SECTION 9. DISCLAIMERS. ,Section 9.1. The Bank's Corporate MasterCard program including, without limitation, the management information reports provided to the Member is provided to the Member without representation or warranty as to accuracy of information provided. The Member also acknowledges that some benefits or enhancements may be supplied by firms independent of the Bank and the Bank is not responsible or liable for anything in connection with those benefits or enhancements. ,Section 9.2. The Bank is not liable for any claim made or loss or damages suffered by the Member arising directly or indirectly from the Member's use of the Bank's Corporate MasterCard program under this Agreement, except for damages which the Member suffers as a result of the Bank's gross negligence or willful misconduct related to the terms of this Agreement. In no event is the Bank liable for any special, indirect or consequential damages, including but not limited to, lost profits and lost revenues. in ,Section 9.3. The Bank always attempts to ensure that its Corporate MasterCard program will be operational, and to respect any available Card Limit or any available transaction limit per Card or per day or any other available limit requested by the Member. However, the Bank cannot warrant that the Corporate MasterCard program will be uninterrupted or error -free or that such limits will always be respected in each case, due to limitations of the Bank's authorization systems, systems management and ordinary stand -in processes, and of the MasterCard system including merchant set -up features. The Member therefore waives any and all claims that it may have against the Bank arising out of the use and performance of the Bank's Corporate MasterCard program under this Agreement, except for claims for damages referred to in section 9.2. ,Section 9.4. The Bank is not responsible for any defects in or poor quality of the merchandise or services obtained by means of any Card. Any claim or dispute between the Member and a merchant or supplier, including with respect to the merchant's or supplier's right to compensation, will be the object of a direct settlement among the Member and the merchant or supplier and any such dispute shall not affect the Member's obligation to pay all Charges to the Member Account in full to the Bank in accordance with the terms of this Agreement. SECTION 10. NOTICES. ,Section 10.1. All requests, notices and other correspondence in connection with the day -to -day operation and administration of the Bank's Corporate MasterCard program under this Agreement shall be sent by the Bank to any Program Administrator at the address specified in Schedule 1 and, except as set out in section 6.4, shall be sent by the Member to the Bank at its address specified in Schedule 1. ,Section 10.2. Any other notice or other written communication by one party to another under this Agreement shall be in writing and delivered by hand or sent by courier, by prepaid post or by fax or other similar form of instant telecommunication capable of confirming receipt of transmission, to the other party at the addresses set forth below and shall be deemed to have been received by the addressee (i) if delivered by hand or by courier, on the day delivered or, if not a business day, on the next business day, (ii) if sent by ordinary prepaid post, on the 4th business day after it was posted and (iii) if transmitted by fax or other such telecommunication and receipt is confirmed prior to 3:00 p.m. (local time) on a business day, on such business day or, in any other case, at 10:00 a.m. (local time) on the business day next following the date of transmission. MEMBER: Address: Attention: Telephone: Fax: -9- BANK OF MONTREAL: Address: Attention: Telephone: Fax: ,Section 10.3. A parry may give notice of a change of address for the purposes of this Section in the manner provided above, and thereafter any notices or communication shall be given to that party at such changed address. SECTION 11. AMENDMENT. ,Section 11.1. The Bank may amend this Agreement at any time by giving written notice to Member not less than fifteen (15) days prior to the effective date of the amendment. The Bank may immediately modify the Member Credit Limit or any Card Limit upon written notice to Member. Any amendment or modification is effective as at a date stipulated in the notice. SECTION 12. CARDS WITHOUT AN EMPLOYEE's NAME. ,Section 12.1. If the Member requests that the Bank issue a Card that will not bear an employee's name, such as a Card assigned to a department of the Customer or a MasterCard Corporate Fleet Card assigned to a vehicle instead of an individual employee, the following additional provisions shall apply: (a) notwithstanding Section 13, the Card shall be embossed with the name of the department or vehicle, as appropriate, and any person using the card from time to time shall be the "Cardholder" of the Card; (b) notwithstanding Section 43, the Member acknowledges that the Card will not have a Cardholder's signature, and agrees to be liable for all Purchases made with the Card (but in the case of a MasterCard Corporate Fleet Card assigned to a vehicle, only from merchants providing fuel and maintenance services), whether or not the Purchases were made by a duly authorized employee; (c) notwithstanding Sections 13 and 2. 1, the Bank will not issue a PIN in connection with the Card and the Cardholder cannot obtain Cash Advances; and (d) notwithstanding Section 3. 1, the Bank will send Card Account Statements for the Card to the Member. ,Section 12.2. If the customer requests that the Fleet Card be assigned to a vehicle instead of an individual employee (a "Tlehicle Card"), then the following additional provisions shall apply: (a) the operator of the vehicle from time to time shall be the "Cardholder" of the Vehicle Card; (b) notwithstanding Section 43, the Customer acknowledges that the Vehicle Card will not have a Cardholder's signature, and agrees to be liable for all Purchases made with the Vehicle Card from merchants providing fuel and maintenance services, whether or not the Purchases were made by a Cardholder; (c) notwithstanding Sections 13 and 2. 1, the Bank will not issue a PIN in connection with the Vehicle Card and the Cardholder of the Vehicle Card cannot obtain Cash Advances; and (d) notwithstanding Section 3. 1, the Bank will send Card Account Statements for the Vehicle Card to the Member. -10- SECTION 13. GENERAL. ,Section 13.1. The Member shall provide the Bank with such financial information with respect to the Member as the Bank may from time to time reasonably request. ,Section 13.2. No term or provision of this Agreement is deemed waived and no breach excused, unless the waiver or consent is in writing and signed by the party claimed to have waived or consented. Any consent by any party to, or waiver of, a breach by the other, whether express or implied, does not constitute a consent to, waiver of, or excuse for, any other different or subsequent breach. ,Section 13.3. This Agreement constitutes the entire agreement between the parties with respect to the subject matter and supersedes all previous negotiations, proposals, commitments, writings and understandings of any nature whatsoever, whether oral or written, unless they have been expressly incorporated by additional reference in this Agreement. ,Section 13.4. This Agreement may not be transferred or assigned by the Member, voluntarily or involuntarily, or otherwise, without the prior written consent of the Bank, which may be arbitrarily withheld. The amalgamation, merger or consolidation of the Member shall be deemed to be an assignment of this Agreement. If transferred or assigned without the Bank's prior written consent, this Agreement will be deemed to be terminated, unless the Bank agrees in writing otherwise. ,Section 13.5. Any terms of this Agreement which by their nature continue after the Agreement terminates, will remain in effect and will apply to each party's successors and permitted assigns. ,Section 13.6 References to this Agreement include all Schedules attached hereto, which Schedules are incorporated into and form part of this Agreement. The Member acknowledges that the Schedules have been expressly brought to its attention and it knows their content. ,Section 13.7. The headings in this Agreement are for ease of reference only and are not to be used in interpreting this Agreement. ,Section 13.8. If any provision of this Agreement is held to be unenforceable, invalid or void, all other provisions will nevertheless continue in full force and effect. ,Section 13.9. This Agreement shall be binding upon and inure to the benefit of each party and its respective successors and permitted assigns. ,Section 13.10. This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota and federal law applicable therein. The Member irrevocably submits to the jurisdiction of the courts of the state of Minnesota and the U.S. District Court, District of Minnesota and agrees that any legal action or proceeding with respect to this Agreement may be commenced in such courts. Member and the Bank each irrevocably waive any right to trial by jury in any proceeding related to this Agreement. Member and Bank shall -11- each bear all its fees and costs and the expenses of its own attorneys in connection with any proceeding under this Agreement. [SIGNATURE PAGE FOLLOWS] -12- below. IN WITNESS WHEREOF the parties have executed this Agreement on the dates written This day of , 20 This day of , 20 (MEMBER) By: Name: Title: By: Name: Title: BANK OF MONTREAL By: Name: Title: All services are provided by Bank of Montreal. Ri* Bank of Montreal is a licensed user of the registered trade -mark owned by MasterCard International Inc. Tkr* Trade -marl. of MasterCard International Inc. Bank of Montreal is a registered user. Ri Registered trade -mark of Bank of Montreal. Tyr Trade -mark of Bank of Montreal. -13- SCHEDULEI SCHEDULE 1 to the BMO ePurchasing Solutions Corporate MasterCard Program Account Agreement dated as of between Bank of Montreal and (the "Agreement ") A. Pricing ,Schedule. The following fees and service charges are in effect as at the date of the Agreement. All fees are in U.S. dollars. (1) Annual Card Fee per Card: $ 0. (2) ATM Cash Advance Fee. ATM USD # Cirrus g. Network 3.50 (US) Cirrus Network 4.50 (Worldwide) Over the Counter MasterCard bank (US) 5.00 MasterCard bank 6.00 (Worldwide) (3) Retrieval of a Sales Draft or issuance of any replacement statement or monthly report will be the Bank's standard service charge for such items at the time of the request. (4) Standard Report Fees: $ 0. (5) Custom Report Fees & Flat File Development: $150 /hour, subject to $1,500 minimum charge per report/flat file. Charge will be waived if individual Member net transaction volume exceeds $10,000,000 for any consecutive 12 month period. (6) Foreign Currency Transaction Markup and Refund will be charged at a rate of 2.5 %. B. Payment Due Date. The Payment Due Date shall be seven (7) days after the Monthly Billing Date. C. Card Currencies and Card Rate(s). (1) U.,S. dollar. The Card Rate for U.S. dollar Cards shall be the Bank's U.S. Prime Rate plus 7 %. The U.S. Prime Rate is the rate announced by the Bank from time to time as its prime interest rate for U.S. dollar loans. The Card Rate shall change automatically upon a change in the U.S. Prime Rate, without notice to the Member. D. Program Administrator. The Member hereby designates each of the persons whose name, title, address, numbers and signature appears below as its Program Administrator: Name: Title: Address: Telephone number: Fax number: Signature of Program Administrator: Name: Title: Address: Telephone number: Fax number: Signature of Program Administrator: Name: Title: Address: Telephone number: Fax number: Signature of Program Administrator: E. Men ber ,Service Procedures. Notices to the Bank and Authorization Procedures. The Bank must be notified in writing when the Member wishes to amend the participation conditions of the Bank's Corporate MasterCard program under the Agreement. Documentation authorized by a Program Administrator must accompany requested changes to: add employees to the program; -2- delete employees from the program; modify employees names, addresses, phone numbers, cost centers, departments, etc.; adjust individual employee Card Limits. Requested changes, correspondence or enquiries concerning the day -to -day operation and administration of the Bank's Corporate MasterCard program under the Agreement are to be forwarded to: BMO ePurchasing Solutions 3300 Bloor Street West 7th Floor, Center Tower Toronto, Ontario Canada M8X 2X3 Attn: Manager Corporate Clients Telephone: U.S. & Canada Toll Free (800) 844 -6445 Outside U.S. & Canada (416) 232 -0789 Fax: U.S. & Canada Toll Free (888) 677 -5042 Outside U.S. & Canada (416) 232 -8469 Lost oi- ,Stolen Card Procedure. The Member and the Cardholder will notify the Bank as soon as it is aware that a Card is lost, stolen or missing and, if required, request a new Card, by phoning Member Services at: U.S. & Canada Toll Free (800) 361 -3361 Outside U.S. & Canada (416) 232 -8020 Upon such notification, the Bank will cancel the missing Card. Disputed Charge Procedure. Except for Purchases involving disputes between the Member or a Cardholder and a merchant or supplier, all Charges which the Member or a Cardholder disputes with the Bank will be reported immediately to the Bank by the Member or a Cardholder. The Member will pay all such disputed Charges. In the next Billing Period, such disputed Charges will then be removed from the Member Account. Upon investigation, any Charges requiring charge back to the Member Account will be subject to interest commencing on the date interest would have commenced had the Charge not been removed from the Member Account, subject in the case of a Purchase to the Bank providing a copy of the transaction slip, if requested by the Member or a Cardholder, within a reasonable time. The Member or the Cardholder will notify the Bank of all Charges in dispute with the Bank in respect of the Member Account by phoning Member Service at: U.S. & Canada Toll Free (800) 263 -2263 Outside U.S. & Canada (416) 232 -8440 -3 - F. Online Management Reporting. The Member may choose to enroll in BMO details Online" which provides a suite of standard reports accessible via Internet and available to the Member on demand. ACKNOWLEDGED: (MEMBER) By: Name: Title: BANK OF MONTREAL -4- Name: Title: MEMORANDUM Date: April 28, 2014 To: Mayor Zerby Council Members From: Brice DeJong, Finance Director Re: March, 2014 General Fund Monthly Budget Report The 2014 General Fund is tracking about where we would expect. Revenues are a little under and expenditures are a little over 2013, but not by any amount that would raise concern at this point in the year. I am pursuing the inclusion of prior year amounts into a pre - formatted report with Springbrook support staff I'm still experimenting on format. Right now, the level of detail is significantly higher than council has seen before. We will probably end up with a more summarized report would better fit your needs. GENERAL FUND EXPENDITURES Snow and Ice — This is the only budget that significantly exceeds the prior year. The amount of snow and shortage of salt that we experienced has led to higher expenditures than typical. Please contact me or Mr. Joynes if you have any questions. Attachment: March Budget Spreadsheet General Ledger Summary Trial Balance Through 3/31/14 Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance FUND 101 General Fund REVENUE 101 -00- 3010 -0000 CURRENT AD VALOREM TAXES 4,858,585.00 0.00 0.00 0.00 0.00 101 -00- 3011 -0000 DELINQUENT AD VALOREM TAXES 0.00 0.00 0.00 0.00 0.00 101 -00- 3100 -0000 FISCAL DISPARITIES 0.00 0.00 0.00 0.00 0.00 101 -00- 3180 -0000 OTHER TAXES 0.00 0.00 0.00 0.00 0.00 101 -00- 3191 -0000 PENALTIES & INT. ON AD VALOREM 0.00 0.00 0.00 0.00 0.00 101 -00- 3192 -0000 TAX FORFEIT SALE 0.00 0.00 0.00 0.00 0.00 101 -00- 3211 -0000 LIQUOR LICENSES 8,820.00 0.00 0.00 760.00 - 760.00 101 -00- 3212 -0000 TOBACCO LICENSES 500.00 0.00 0.00 0.00 0.00 101 -00- 3216 -0000 TREE TRIMMING LICENSES 500.00 0.00 0.00 90.00 -90.00 101 -00- 3217 -0000 RENTAL HOUSING LICENSES 1,000.00 0.00 0.00 300.00 - 300.00 101 -00- 3218 -0000 OTHER BUSINESS LICENSES &PEN 3,500.00 0.00 0.00 767.00 - 767.00 101 -00- 3221 -0000 BUILDING PERMITS 100,000.00 0.00 0.00 44,621.65 - 44,621.65 101 -00- 3222 -0000 PLAN CHECK FEES 15,000.00 0.00 0.00 19,370.11 - 19,370.11 101 -00- 3223 -0000 DOG LICENSES 3,300.00 0.00 0.00 1,039.70 - 1,039.70 101 -00- 3224 -0000 FARM ANIMAL PERMIT 100.00 0.00 0.00 50.00 -50.00 101 -00- 3225 -0000 HORSE PERMITS 50.00 0.00 0.00 0.00 0.00 101 -00- 3226 -0000 OTHER NON - BUSINESS LICENSES A 0.00 0.00 0.00 0.00 0.00 101 -00- 3230 -0000 DOMESTIC PARTNERSHIP REG 0.00 0.00 0.00 0.00 0.00 101 -00- 3313 -0000 FEDERAL GRANTS- COMMUNITY DI 0.00 0.00 0.00 0.00 0.00 101 -00- 3314 -0000 BULLETPROOF VEST GRANT 0.00 0.00 0.00 0.00 0.00 101 -00- 3316 -0000 FEMA STORM DISASTER AID 0.00 0.00 0.00 0.00 0.00 101 -00- 3341 -0000 LOCAL PERFORMANCE AID 1,000.00 0.00 0.00 0.00 0.00 101 -00- 3342 -0000 HACA 0.00 0.00 0.00 0.00 0.00 101 -00- 3343 -0000 MKT VALUE CREDIT AID 0.00 0.00 0.00 0.00 0.00 101 -00- 3344 -0000 PERA AID 4,751.00 0.00 0.00 0.00 0.00 101 -00- 3345 -0000 MUNICIPAL STATE AID FOR STREET 68,000.00 0.00 0.00 0.00 0.00 101 -00- 3346 -0000 STATE SNOW /STORM DISASTER All 0.00 0.00 0.00 0.00 0.00 101 -00- 3347 -0000 MNDOT COOPERATIVE AGREEMEN 0.00 0.00 0.00 0.00 0.00 101 -00- 3362 -0000 AIS GRANTS FROM MCWD 22,500.00 0.00 0.00 20,005.12 - 20,005.12 101 -00- 3400 -0000 CHARGES FOR SERVICES 0.00 0.00 0.00 0.00 0.00 101 -00- 3410 -0000 RENTAL INCOME 0.00 0.00 0.00 0.00 0.00 101 -00- 3413 -0000 ZONING AND SUBDIVISION FEES 4,000.00 0.00 0.00 1,534.00 - 1,534.00 101 -00- 3414 -0000 PASS -THRU CHARGES 0.00 0.00 6,265.75 864.50 5,401.25 101 -00- 3415 -0000 SALE OF COPIES 500.00 0.00 0.00 47.37 -47.37 101 -00- 3417 -0000 SPECIAL ASSESSMENT SEARCHES 200.00 0.00 0.00 0.00 0.00 Page 1 General Ledger Summary Trial Balance Through 3/31/14 Account Number Description FUND 101 General Fund 101 -00- 3420 -0000 101 -00- 3470 -0000 101 -00- 3471 -0000 101 -00- 3472 -0000 101 -00- 3473 -0000 101 -00- 3474 -0000 101 -00- 3475 -0000 101 -00- 3480 -0000 101 -00- 3510 -0000 101-00-3511-0000 101 -00- 3610 -0000 101-00-3611-0000 101 -00- 3614 -0000 101 -00- 3620 -0000 101-00-3621-0000 101 -00- 3623 -0000 101 -00- 3624 -0000 101 -00- 3625 -0000 101 -00- 3626 -0000 101 -00- 3627 -0000 101 -00- 3630 -0000 101 -00- 3670 -0000 101 -00- 3710 -0000 101-00-3711-0000 101 -00- 3712 -0000 101 -00- 3713 -0000 101 -00- 3714 -0000 101 -00- 3725 -0000 101 -00- 3732 -0000 101 -00- 3733 -0000 101 -00- 3734 -0000 101 -00- 3790 -0000 101 -00- 3910 -0000 101 -00- 3920 -0000 ELECTION FILING FEES PARK DEDICATION FEES PARK FEES & RENTALS TREE SALES PARK PROGRAM FEES ARCTIC FEVER DONATIONS ARCTIC FEVER TEA PARTY PROGRAM (CLASS) FEES FINES & FORFEITS Impound Fees SPECIAL ASSESSMENT - CURRENT SPECIAL ASSESSMENT- DELINQUEIN SPECIAL ASSESSMENT - INTEREST INTEREST EARNINGS GAIN / (LOSS) ON INVESTMENTS CONTRIBUTIONS AND DONATIONS REFUNDS & REIMBURSEMENTS POP MACHINE REVENUE DRY HYDRANT CHARGES CELLULAR ANTENNA REVENUE LEASE REVENUE MISCELLANEOUS REVENUE UTILITY REVENUE WATER CONNECTION FEES UTILITY PERMIT FEES WATER METER SALES CELLULAR ANTENNA RENTAL LOCAL SAC CHARGES CITY CLEANUP CHARGES RECYCLING BIN SALES RECYCLING PROCEEDS- CONTRAC'I CASH OVER SALES OF CAPITAL ASSETS TRANSFERS IN REVENUE Totals: Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00 0.00 0.00 6,340.00 - 6,340.00 0.00 0.00 0.00 0.00 0.00 1,500.00 0.00 0.00 0.00 0.00 5,500.00 0.00 0.00 1,445.00 - 1,445.00 0.00 0.00 0.00 1,780.00 - 1,780.00 0.00 0.00 0.00 780.00 - 780.00 57,000.00 0.00 0.00 1,206.91 - 1,206.91 0.00 0.00 0.00 225.00 - 225.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 35,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 32,500.00 0.00 0.00 13,617.12 - 13,617.12 400.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 150,000.00 0.00 0.00 84,274.55 - 84,274.55 0.00 0.00 0.00 394.00 - 394.00 15,000.00 0.00 30.00 30.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 25,000.00 0.00 0.00 0.00 0.00 594449206.00 0.00 69295.75 1999542.03 - 1939246.28 Page 2 General Ledger Summary Trial Balance Through 3/31/14 Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance FUND 101 General Fund EXPENSE DEPT 11 Council 101 -11- 4103 -0000 PART -TIME 15,600.00 0.00 3,900.00 0.00 3,900.00 101 -11- 4122 -0000 FICA CONTRIB - CITY SHARE 1,200.00 0.00 298.41 0.00 298.41 101 -11- 4245 -0000 GENERAL SUPPLIES 1,200.00 0.00 0.00 0.00 0.00 101 -11- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 4,500.00 0.00 1,223.34 0.00 1,223.34 101 -11- 4400 -0000 CONTRACTUAL SERVICES 45,000.00 0.00 120.00 0.00 120.00 101 -11- 4433 -0000 DUES AND SUBSCRIPTIONS 47,865.00 0.00 8,280.50 0.00 8,280.50 101 -11- 4440 -0000 MISC SERVICES /CONTINGENCY 43,000.00 0.00 0.00 0.00 0.00 101 -11- 4820 -0000 OPERATING TRANSFERS 85,756.00 0.00 283,414.00 0.00 283,414.00 101 -11 EXPENSE Totals: 2449121.00 0.00 2979236.25 0.00 2979236.25 DEPT 13 Administraton 101 -13- 4101 -0000 FULL -TIME REGULAR 187,866.00 0.00 51,925.59 1,591.00 50,334.59 101 -13- 4103 -0000 PART -TIME 12,520.00 0.00 1,341.57 0.00 1,341.57 101 -13- 4121 -0000 PERA CONTRIB - CITY SHARE 13,620.00 0.00 3,096.82 0.00 3,096.82 101 -13- 4122 -0000 FICA CONTRIB - CITY SHARE 15,330.00 0.00 3,297.92 0.00 3,297.92 101 -13- 4131 -0000 EMPLOYEE INSURANCE - CITY 20,987.00 0.00 0.00 0.00 0.00 101 -13- 4151 -0000 WORKERS COMPENSATION 0.00 0.00 142.11 0.00 142.11 101 -13- 4200 -0000 OFFICE SUPPLIES 5,500.00 0.00 440.57 0.00 440.57 101 -13- 4208 -0000 POSTAGE 11,000.00 0.00 2,242.37 1.61 2,240.76 101 -13- 4221 -0000 MAINTENANCE OF EQUIPMENT 1,900.00 0.00 1,736.00 0.00 1,736.00 101 -13- 4245 -0000 GENERAL SUPPLIES 900.00 0.00 0.00 0.00 0.00 101 -13- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 6,500.00 0.00 301.80 0.00 301.80 101 -13- 4351 -0000 PRINTING AND PUBLISHING 2,000.00 0.00 601.31 0.00 601.31 101 -13- 4400 -0000 CONTRACTUAL SERVICES 138,320.00 0.00 19,374.41 0.00 19,374.41 101 -13- 4433 -0000 DUES AND SUBSCRIPTIONS 470.00 0.00 330.00 0.00 330.00 101 -13- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 459.00 0.00 459.00 101 -13 EXPENSE Totals: 4169913.00 0.00 859289.47 19592.61 839696.86 DEPT 15 Finance 101 -15- 4101 -0000 FULL -TIME REGULAR 107,669.00 0.00 29,613.50 1,153.00 28,460.50 101 -15- 4121 -0000 PERA CONTRIB - CITY SHARE 7,806.00 0.00 1,836.26 0.00 1,836.26 101 -15- 4122 -0000 FICA CONTRIB - CITY SHARE 8,237.00 0.00 1,865.10 0.00 1,865.10 Page 3 General Ledger Summary Trial Balance Through 3/31/14 Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance FUND 101 General Fund 101 -15- 4131 -0000 EMPLOYEE INSURANCE - CITY 11,046.00 0.00 0.00 0.00 0.00 101 -15- 4151 -0000 WORKERS COMPENSATION 0.00 0.00 96.00 0.00 96.00 101 -15- 4200 -0000 OFFICE SUPPLIES 250.00 0.00 250.73 0.00 250.73 101 -15- 4221 -0000 MAINTENANCE OF EQUIPMENT 8,500.00 0.00 6,889.00 0.00 6,889.00 101 -15- 4245 -0000 GENERAL SUPPLIES 300.00 0.00 0.00 0.00 0.00 101 -15- 4301 -0000 AUDITING & ACCOUNTING 3,600.00 0.00 0.00 0.00 0.00 101 -15- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 4,000.00 0.00 643.92 0.00 643.92 101 -15- 4351 -0000 PRINTING AND PUBLISHING 900.00 0.00 0.00 0.00 0.00 101 -15- 4400 -0000 CONTRACTUAL SERVICES 1,000.00 0.00 0.00 0.00 0.00 101 -15- 4433 -0000 DUES AND SUBSCRIPTIONS 500.00 0.00 77.00 0.00 77.00 101 -15- 4450 -0000 BANK SERVICE CHARGES 6,000.00 0.00 0.00 0.00 0.00 101 -15 EXPENSE Totals: 1599808.00 0.00 419271.51 19153.00 409118.51 DEPT 16 Professional Services 101 -16- 4301 -0000 AUDITING & ACCOUNTING 26,660.00 0.00 1,700.00 0.00 1,700.00 101 -16- 4303 -0000 ENGINEERING FEES 44,400.00 0.00 0.00 0.00 0.00 101 -16- 4304 -0000 LEGAL FEES 34,000.00 0.00 12,225.60 0.00 12,225.60 101 -16- 4400 -0000 CONTRACTUAL SERVICES 106,000.00 0.00 53,000.00 0.00 53,000.00 101 -16 EXPENSE Totals: 2119060.00 0.00 669925.60 0.00 669925.60 DEPT 18 Planning 101 -18- 4101 -0000 FULL -TIME REGULAR 135,193.00 0.00 39,506.87 1,046.00 38,460.87 101 -18- 4121 -0000 PERA CONTRIB - CITY SHARE 9,802.00 0.00 2,410.88 0.00 2,410.88 101 -18- 4122 -0000 FICA CONTRIB - CITY SHARE 10,342.00 0.00 2,385.05 0.00 2,385.05 101 -18- 4131 -0000 EMPLOYEE INSURANCE - CITY 17,820.00 0.00 0.00 0.00 0.00 101 -18- 4151 -0000 WORKERS COMPENSATION 0.00 0.00 132.63 0.00 132.63 101 -18- 4245 -0000 GENERAL SUPPLIES 250.00 0.00 0.00 0.00 0.00 101 -18- 4321 -0000 COMMUNICATIONS - VOICE /DATA 1,000.00 0.00 235.86 0.00 235.86 101 -18- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 4,200.00 0.00 1,474.74 0.00 1,474.74 101 -18- 4351 -0000 PRINTING AND PUBLISHING 1,000.00 0.00 221.67 0.00 221.67 101 -18- 4400 -0000 CONTRACTUAL SERVICES 4,500.00 0.00 0.00 0.00 0.00 101 -18- 4433 -0000 DUES AND SUBSCRIPTIONS 1,200.00 0.00 684.98 0.00 684.98 101 -18 EXPENSE Totals: 1859307.00 0.00 479052.68 19046.00 469006.68 Page 4 General Ledger Summary Trial Balance Through 3/31/14 Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance FUND 101 General Fund DEPT 19 Municipal Buildings 101 -19- 4221 -0000 MAINTENANCE OF EQUIPMENT 11,400.00 0.00 10,103.60 0.00 10,103.60 101 -19- 4223 -0000 MAINTENANCE OF BUILDINGS 8,000.00 0.00 0.00 0.00 0.00 101 -19- 4245 -0000 GENERAL SUPPLIES 2,000.00 0.00 591.45 0.00 591.45 101 -19- 4321 -0000 COMMUNICATIONS - VOICE /DATA 34,000.00 0.00 3,071.63 0.00 3,071.63 101 -19- 4360 -0000 INSURANCE 110,000.00 0.00 130,716.00 65,358.00 65,358.00 101 -19- 4380 -0000 UTILITY SERVICES 11,000.00 0.00 1,654.10 49.05 1,605.05 101 -19- 4400 -0000 CONTRACTUAL SERVICES 9,800.00 0.00 1,929.42 0.00 1,929.42 101 -19- 4410 -0000 RENTALS 1,000.00 0.00 243.94 0.00 243.94 101 -19- 4820 -0000 OPERATING TRANSFERS 103,950.00 0.00 0.00 0.00 0.00 101 -19 EXPENSE Totals: 2919150.00 0.00 1489310.14 659407.05 829903.09 DEPT 21 Police Protection 101 -21- 4400 -0000 CONTRACTUAL SERVICES 1,042,556.00 0.00 261,160.39 0.00 261,160.39 101 -21- 4440 -0000 MISC SERVICES /CONTINGENCY 2,500.00 0.00 0.00 0.00 0.00 101 -21- 4620 -0000 BUILDINGS & STRUCTURES 229,763.00 0.00 57,441.00 0.00 57,441.00 101 -21 EXPENSE Totals: 192749819.00 0.00 3189601.39 0.00 3189601.39 DEPT 22 Fire Protection 101 -22- 4400 -0000 CONTRACTUAL SERVICES 344,940.00 0.00 87,197.15 0.00 87,197.15 101 -22- 4620 -0000 BUILDINGS & STRUCTURES 282,271.00 0.00 69,605.66 0.00 69,605.66 101 -22 EXPENSE Totals: 6279211.00 0.00 1569802.81 0.00 1569802.81 DEPT 24 Protective Inspections 101 -24- 4101 -0000 FULL -TIME REGULAR 93,902.00 0.00 25,359.63 752.00 24,607.63 101 -24- 4121 -0000 PERA CONTRIB - CITY SHARE 6,808.00 0.00 1,642.82 0.00 1,642.82 101 -24- 4122 -0000 FICA CONTRIB - CITY SHARE 7,183.00 0.00 1,507.60 0.00 1,507.60 101 -24- 4131 -0000 EMPLOYEE INSURANCE - CITY 13,430.00 0.00 0.00 0.00 0.00 101 -24- 4151 -0000 WORKERS COMPENSATION 0.00 0.00 125.85 0.00 125.85 101 -24- 4245 -0000 GENERAL SUPPLIES 200.00 0.00 0.00 0.00 0.00 101 -24- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 2,500.00 0.00 764.00 0.00 764.00 101 -24- 4351 -0000 PRINTING AND PUBLISHING 150.00 0.00 19.31 0.00 19.31 101 -24- 4400 -0000 CONTRACTUAL SERVICES 2,500.00 0.00 455.00 0.00 455.00 Page 5 General Ledger Summary Trial Balance Through 3/31/14 Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance FUND 101 General Fund 101 -24- 4433 -0000 DUES AND SUBSCRIPTIONS 150.00 0.00 0.00 0.00 0.00 101 -24 EXPENSE Totals: 1269823.00 0.00 299874.21 752.00 299122.21 DEPT 31 City Engineer 101 -31- 4245 -0000 GENERAL SUPPLIES 0.00 0.00 36.75 0.00 36.75 101 -31- 4303 -0000 ENGINEERING FEES 37,500.00 0.00 147.00 0.00 147.00 101-31-4351-0000 PRINTING AND PUBLISHING 300.00 0.00 0.00 0.00 0.00 101 -31- 4400 -0000 CONTRACTUAL SERVICES 48,000.00 0.00 4,000.00 0.00 4,000.00 101 -31- 4433 -0000 DUES AND SUBSCRIPTIONS 2,100.00 0.00 0.00 0.00 0.00 101 -31 EXPENSE Totals: 879900.00 0.00 49183.75 0.00 49183.75 DEPT 32 Public Works Service 101 -32- 4101 -0000 FULL -TIME REGULAR 334,078.00 0.00 53,646.91 2,044.00 51,602.91 101 -32- 4102 -0000 OVERTIME 2,500.00 0.00 855.79 0.00 855.79 101 -32- 4105 -0000 STREET PAGER PAY 0.00 0.00 1,695.96 0.00 1,695.96 101 -32- 4121 -0000 PERA CONTRIB - CITY SHARE 24,402.00 0.00 3,331.44 0.00 3,331.44 101 -32- 4122 -0000 FICA CONTRIB - CITY SHARE 25,748.00 0.00 3,501.09 0.00 3,501.09 101 -32- 4131 -0000 EMPLOYEE INSURANCE - CITY 52,859.00 0.00 0.00 0.00 0.00 101 -32- 4151 -0000 WORKERS COMPENSATION 0.00 0.00 2,146.72 0.00 2,146.72 101 -32- 4200 -0000 OFFICE SUPPLIES 200.00 0.00 862.41 0.00 862.41 101 -32- 4212 -0000 MOTOR FUELS & LUBRICANTS 51,000.00 0.00 12,787.33 0.00 12,787.33 101 -32- 4221 -0000 MAINTENANCE OF EQUIPMENT 18,000.00 0.00 1,376.34 0.00 1,376.34 101 -32- 4223 -0000 MAINTENANCE OF BUILDINGS 7,000.00 0.00 37.99 0.00 37.99 101 -32- 4240 -0000 SMALL TOOLS /MINOR EQUIPMENT 3,500.00 0.00 225.31 0.00 225.31 101 -32- 4245 -0000 GENERAL SUPPLIES 90,000.00 0.00 1,399.09 0.00 1,399.09 101 -32- 4250 -0000 ROAD MAINT MATERIALS 0.00 0.00 1,036.00 0.00 1,036.00 101 -32- 4305 -0000 DRUG TESTING 1,800.00 0.00 51.65 0.00 51.65 101 -32- 4321 -0000 COMMUNICATIONS - VOICE /DATA 2,700.00 0.00 420.13 0.00 420.13 101 -32- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 6,500.00 0.00 0.00 0.00 0.00 101 -32- 4380 -0000 UTILITY SERVICES 15,000.00 0.00 3,844.56 0.00 3,844.56 101 -32- 4399 -0000 UTILITIES - STREET LIGHTS 44,000.00 0.00 4,206.00 0.00 4,206.00 101 -32- 4400 -0000 CONTRACTUAL SERVICES 64,000.00 0.00 5,572.58 74.34 5,498.24 101 -32- 4410 -0000 RENTALS 1,000.00 0.00 0.00 0.00 0.00 101 -32- 4433 -0000 DUES AND SUBSCRIPTIONS 1,700.00 0.00 3,236.00 0.00 3,236.00 Page 6 General Ledger Summary Trial Balance Through 3/31/14 Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance FUND 101 General Fund 101 -32- 4437 -0000 TAXES /LICENSES 900.00 0.00 769.00 0.00 769.00 101 -32- 4440 -0000 MISC SERVICES /CONTINGENCY 4,000.00 0.00 0.00 0.00 0.00 101 -32- 4820 -0000 OPERATING TRANSFERS 800,000.00 0.00 0.00 0.00 0.00 101 -32 EXPENSE Totals: 195509887.00 0.00 1019002.30 29118.34 989883.96 DEPT 33 Ice & Snow Removal 101 -33- 4101 -0000 FULL -TIME REGULAR 37,455.00 0.00 27,380.97 732.00 26,648.97 101 -33- 4102 -0000 OVERTIME 7,500.00 0.00 8,182.67 0.00 8,182.67 101 -33- 4121 -0000 PERA CONTRIB - CITY SHARE 3,259.00 0.00 2,578.38 0.00 2,578.38 101 -33- 4122 -0000 FICA CONTRIB - CITY SHARE 3,439.00 0.00 2,258.75 0.00 2,258.75 101 -33- 4131 -0000 EMPLOYEE INSURANCE - CITY 6,686.00 0.00 0.00 0.00 0.00 101 -33- 4151 -0000 WORKERS COMPENSATION 0.00 0.00 1,589.26 0.00 1,589.26 101 -33- 4245 -0000 GENERAL SUPPLIES 45,000.00 0.00 25,591.20 0.00 25,591.20 101 -33 EXPENSE Totals: 1039339.00 0.00 679581.23 732.00 669849.23 DEPT 52 Park Maintenance 101 -52- 4101 -0000 FULL -TIME REGULAR 69,784.00 0.00 25,499.37 339.00 25,160.37 101 -52- 4102 -0000 OVERTIME 2,500.00 0.00 0.00 0.00 0.00 101 -52- 4103 -0000 PART -TIME 12,000.00 0.00 0.00 0.00 0.00 101 -52- 4121 -0000 PERA CONTRIB - CITY SHARE 5,241.00 0.00 1,448.68 0.00 1,448.68 101 -52- 4122 -0000 FICA CONTRIB - CITY SHARE 6,448.00 0.00 1,555.70 0.00 1,555.70 101 -52- 4131 -0000 EMPLOYEE INSURANCE - CITY 13,500.00 0.00 0.00 0.00 0.00 101 -52- 4151 -0000 WORKERS COMPENSATION 0.00 0.00 976.27 0.00 976.27 101 -52- 4221 -0000 MAINTENANCE OF EQUIPMENT 6,000.00 0.00 161.80 0.00 161.80 101 -52- 4223 -0000 MAINTENANCE OF BUILDINGS 4,000.00 0.00 0.00 0.00 0.00 101 -52- 4240 -0000 SMALL TOOLS /MINOR EQUIPMENT 800.00 0.00 0.00 0.00 0.00 101 -52- 4245 -0000 GENERAL SUPPLIES 9,500.00 0.00 739.21 0.00 739.21 101 -52- 4303 -0000 ENGINEERING FEES 2,000.00 0.00 0.00 0.00 0.00 101 -52- 4321 -0000 COMMUNICATIONS - VOICE /DATA 1,800.00 0.00 305.46 0.00 305.46 101 -52- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 1,000.00 0.00 0.00 0.00 0.00 101 -52- 4380 -0000 UTILITY SERVICES 9,000.00 0.00 2,464.56 0.00 2,464.56 101 -52- 4400 -0000 CONTRACTUAL SERVICES 9,800.00 0.00 1,204.00 0.00 1,204.00 101 -52- 4410 -0000 RENTALS 11,000.00 0.00 2,638.42 0.00 2,638.42 101 -52 EXPENSE Totals: 1649373.00 0.00 369993.47 339.00 369654.47 Page 7 General Ledger Summary Trial Balance Through 3/31/14 Account Number Description FUND 101 General Fund DEPT 53 101 -53- 4101 -0000 101 -53- 4102 -0000 101 -53- 4103 -0000 101 -53- 4121 -0000 101 -53- 4122 -0000 101 -53- 4131 -0000 101 -53- 4151 -0000 101 -53- 4246 -0000 101 -53- 4331 -0000 101 -53- 4351 -0000 101 -53- 4400 -0000 101 -53- 4433 -0000 101 -53- 4441 -0000 101 -53- 4442 -0000 101 -53- 4450 -0000 101 -53- 4820 -0000 Recreation FULL -TIME REGULAR OVERTIME PART -TIME PERA CONTRIB - CITY SHARE FICA CONTRIB - CITY SHARE EMPLOYEE INSURANCE - CITY WORKERS COMPENSATION PROGRAM SUPPLIES TRAVEL, CONFERENCE & SCHOOL PRINTING AND PUBLISHING CONTRACTUAL SERVICES DUES AND SUBSCRIPTIONS ARCTIC FEVER PROGRAMS SNOW PRINCESS TEA PARTY BANK SERVICE CHARGES OPERATING TRANSFERS 101 -53 EXPENSE Totals: EXPENSE Totals: FUND 101 Totals: Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance 22,211.00 0.00 6,675.29 127.00 6,548.29 0.00 0.00 550.21 0.00 550.21 10,000.00 0.00 9,197.30 0.00 9,197.30 1,610.00 0.00 525.58 0.00 525.58 2,464.00 0.00 1,241.77 0.00 1,241.77 458.00 0.00 0.00 0.00 0.00 0.00 0.00 41.16 0.00 41.16 5,800.00 0.00 983.00 0.00 983.00 200.00 0.00 0.00 0.00 0.00 850.00 0.00 0.00 0.00 0.00 10,500.00 0.00 0.00 0.00 0.00 250.00 0.00 0.00 0.00 0.00 7,000.00 0.00 2,908.36 0.00 2,908.36 0.00 0.00 2,449.19 0.00 2,449.19 0.00 0.00 0.00 0.00 0.00 42,000.00 0.00 0.00 0.00 0.00 1039343.00 0.00 249571.86 127.00 249444.86 595479054.00 0.00 194259696.67 739267.00 193529429.67 - 1029848.00 0.00 194319992.42 2729809.03 191599183.39 Page 8 MEMORANDUM Date: April 28, 2014 To: Mayor Zerby Council Members From: Brice DeJong, Finance Director Re: March, 2014 Quarterly Investment Report The City's cash reserves have been invested in both cash flow type of investments to meet ongoing expenditure needs and longer -term securities with higher returns than money market funds. It is important to remember our investment priorities in order of concern: 1. Safety — preserving principal; 2. Liquidity — having fiinds available when needed to pay expenses; 3. Yield — earning market returns for the amount of risk we are willing to accept. With the investments that the City currently in the portfolio, and with our philosophy of holding investments to maturity, we are exposed to minimal risk of principal loss. The only expected change is when investments are marked to market and gains or losses are recognized at year end. Most older bonds available in the secondary market are priced at a "premium" because they make interest payments based on higher rates than current bond issues. That differential is why we were able to refund our water revenue bonds last year. These secondary bond issues often come with a higher return to likely call or maturity than newly issued bonds. When that differential is significant, staff has purchased some of these bonds. While the financial statements show a loss against the purchase price that is just an amortization of the premium that the bonds were purchased at. The overall interest return on these investments is higher than the interest available in other investments at the time they were purchased. The net interest over the life of the bond is higher than newly issued bonds, certificates of deposit, or money market returns. In general, the city has only had three months where cash flow is positive — June, July, and December. Those months are when we receive tax settlements which are just prior to scheduled bond payments. The rest of the months need about $500,000 on average to cover operating costs. This means that the City should have a mix of callable and non - callable investments with both short -term cash flow needs being met and longer maturities targeting major cash needs over the five year maximum investment horizon. As the Federal Reserve Board continues the reduction in quantitative easing we are more frequently finding investments in the three to five year time frame with interest rates in excess of 1.25 %. I have purchased several high coupon bonds at a premium that are returning over 2% to maturity. These bonds will have the premium amortized over the next several years. I have purchased Certificates of Deposit to specific months for cash flow needs. We have held a significant amount of cash and money market while we keep looking for investments with a reasonable yield. With wire transfer fees, the cost to move money may be higher than the interest we can earn in the short term. The most significant risk in this environment is getting stuck with investments at a very low rate when interest rates start to increase. Staff will invest these fiends to increase the portfolio returns, while maintain flexibility to cover expenditures. We have reduced our cash position from the end of the year. We keep money available for bond payments in January and February and operating expenditures through June since the first property tax payment does not come from Hennepin County until late June. Please contact me or Mr. Joynes if you have any questions. Attachment: March, 2014 Investment Summary City of Shorewood - Investment Summary 3/31/14 Coupon Maturity Date 4M 900 -10400 Money Market Sterne Agee 900 -10420 Book Balance 3/31/2013 11179,537.83 Market Value Unrealized 3/31/2013 Gain /( Loss) 11179,537.83 - Cash 11179,537.83 11179,537.83 - FNMA NOTE B/E STEP 0.50 12/20/2017 FICO Strips 8.60 9/26/2017 FICO Strips 9.80 4/6/2018 Overseas Private Inv - US backed Variable 4/30/2018 Carlton County 2.05 2/1/2014 Columbus OH Taxable 1.60 8/15/2018 Elkhart IN Community Schools 5.70 7/5/2015 Honolulu Series B Taxable 5.42 4/1/2017 Honolulu Refunding Taxable 4.88 4/1/2015 Illinois St 3.85 3/1/2016 Illinois St Taxable 5.09 4/1/2017 New York Taxable 4.13 1/9/2013 Northfield MN Water Taxable 1.50 8/20/2017 Raleigh NC Housing Taxable 3.25 2/1/2015 ROSEMOUNT IL SER B TAXBL 5.24 12/1/2014 ROSEMOUNT IL Corp Purpose 3.89 12/1/2016 Stratford CT Rfdg pension oblig 1.91 8/1/2014 Talawanda OH BABS 4.38 12/1/2016 Union Co OR Taxable 4.00 12/1/2017 West Muskingum OH Taxable 1.30 12/1/2015 Will Cnty IL School District 4.45 10/1/2014 Mkt Value 12/31/2013 214611185.76 Book Balance 3/31/2013 11179,537.83 Market Value Unrealized 3/31/2013 Gain /( Loss) 11179,537.83 - 214611185.76 11179,537.83 11179,537.83 - - 0.03 0.03 492,895.00 492,895.00 495,765.00 2,870.00 474,102.00 474,102.00 476,541.00 21439.00 470,790.00 468,535.00 1,007,350.00 1,007,350.00 1,009,250.00 1,900.00 195,300.30 (0.00) - 0.00 295,014.00 295,014.00 295,710.00 696.00 171,974.90 171,974.90 170,398.75 (1,576.15) 337,389.00 337,389.00 3341758.00 (2,631.00) 263,807.50 263,807.50 261,362.50 (2,445.00) 308,264.20 308,264.20 309,203.80 939.60 842,509.20 842,509.20 863,640.30 21,131.10 326,499.00 326,499.00 328,023.00 1,524.00 606, 706.00 606, 706.00 607, 596.60 890.60 269,487.40 269,487.40 267,688.20 (1,799.20) 514,577.25 514,577.25 5111404.30 (3,172.95) 513,970.00 513,970.00 516,090.00 21120.00 252,390.00 252,390.00 251,667.50 (722.50) 2541131.35 2541131.35 2521244.30 (1,887.05) 107,082.00 107,082.00 106,809.00 (273.00) 295,386.45 295,386.45 295,274.35 (112.10) 3081709.00 308,709.00 306,582.00 (2,127.00) 7,837,544.55 8,113,034.28 8,128,543.63 171764.35 Page 1 City of Shorewood - Investment Summary 3/31/14 Wells Fargo 900 -10430 MONEY MARKET Mizuho Bank - CD BMW Bank Hawkeye IA Washington St GO 2010T Discover Bank - CD State Bank of India Columbia County GA Shelby County TN FNMA Goldman Sachs Total Investments Net Interest Earnings Mkt Value Coupon Maturity Date 12/31/2013 0.30 5/15/2014 0.70 5/16/2014 1.00 6/1/2014 3.25 8/1/2014 0.30 11/17/2014 1.15 11/23/2015 4.50 1/1/2016 5.00 4/1/2016 0.65 2/2/2017 1.95 3/19/2019 271,104.67 245,045.45 240,359.04 265,477.00 401,280.50 244,702.57 248,929.26 892,295.25 220,250.00 495,572.50 Book Balance 3/31/2013 97,717.47 245,045.45 240,359.04 265,477.00 401,280.50 244,702.57 248,929.26 892,295.25 220,250.00 495,572.50 200,000.00 Market Value 3/31/2013 97,717.47 245,036.30 240,13 5.60 265,272.95 398,878.90 244,997.31 249,531.15 884,185.50 218,006.00 495,578.00 198,717.60 Unrealized Gain /(Loss) (9.15) (223.44) (204.05) (2,401.60) 294.74 601.89 (8,109.75) (2,244.00) 5.50 (1,282.40) 3,525,016.24 3,551,629.04 3,538,056.78 (13,572.26) 13,823,746.55 12,844,201.15 12,846,138.24 41#192.09 36,573.33 Page 2 =#-Ia�1q, 3 CITY OF 5755 Country Club Road. Shorewood, Minnesota 55331 . 952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhallgei.shorewood.mmus Re: Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Galpin Lake Road Walkway Schedule 8/18/14 Q Planning Commission recommendation to Council re trail segment for following year ❑ Groundbreaking Ceremony 0 Council authorizes preparation of survey and Feasibility Report 8/25/14 21 Survey (30 days) — May ❑ Construction substantially complete — Phase 2 Construction G Feasibility Report (30 days) — June 8/10/15 Q Planning Commission review of feasibility report and trail walk — July 2 Planning Commission recommendation to Council re Feasibility Report 0 Council approves Feasibility Report Q Planning Commission holds Neighborhood Meeting (Open House) Q Council award of land acquisition services and authorizes preparation of Plans and Specifications ❑ Preparation of Plans and Specifications (90 days) • 95% Complete submittal to MnDOT 5/30/14 • MnDOT Review Complete 7/01/14 • CC Authorization to Advertise for bids 7/14/14 • Open Bids 8/07/14 • CC consideration of Award 8/11/14 ❑ Land Acquisition Process (start approx. mid -way through plans and specs) o Land Acquisition process not required due to design modifications o Individual temporary easements or rights of entry may be required o Reduces project schedule ❑ Neighborhood preconstruction meeting 8/18/14 ❑ City possession of easements /letter of compliance N/A ❑ Groundbreaking Ceremony 8/25/14 ❑ Begin Construction 8/25/14 ❑ Construction substantially complete — Phase 1 Construction 10/31/14 ❑ Construction substantially complete — Phase 2 Construction 7/31/15 ❑ Ribbon Cutting Ceremony 8/10/15 ❑ Restoration complete 7/31/15 Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Page 2 Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule Neighborhood informational meeting (Open House) ❑ Planning Commission recommendation to Council re trail segment for following year 6/03/14 ❑ Council authorizes preparation of survey and Feasibility Report 6/09/14 ❑ Survey (30 days) — 6/16/14 — 7/18/14 ❑ Feasibility Report (30 days) — 7/01/14 — 8/22/14 ❑ Planning Commission review of feasibility report and trail walk — 9/02/14 ❑ Planning Commission recommendation to Council re Feasibility Report 9/02/14 ❑ Council approves Feasibility Report 9/08/14 ❑ Planning Commission holds Neighborhood Meeting (Open House) 9/30/14 ❑ Council award of land acquisition services and authorizes preparation of Plans 10/13/14 Construction substantially complete and Specifications ❑ ❑ Preparation of Plans and Specifications (90 -120 days) 10/13/14 — 2/13/15 ❑ Land Acquisition Process (start approx. mid -way through plans and specs) 9/03/14 — 7/06/15 • Complete parcel descriptions and legal descriptions • Review proposed easements with staff /attorney • Letters to property owners regarding survey staking • Field stake proposed easements for Appraiser /RW Agent • Easement viewing — parcel owner and RW Agent on -site • Appraisal information • Appraisal review • Council considers resolution to authorize staff to make offers and eminent domain schedule • Prepare and deliver offers to parcel owners ❑ Neighborhood informational meeting (Open House) 5/19/15 ❑ Begin eminent domain action 2/09/15 ❑ Council approves Plans and Specifications and authorizes ad for Bids 5/25/15 ❑ Receive bids for construction 6/08/15 ❑ City possession of easements /letter of compliance 6/22/15 ❑ Council awards Construction Contract 6/22/15 ❑ Neighborhood preconstruction meeting 6/30/15 ❑ Groundbreaking Ceremony 6/30/15 ❑ Begin Construction 7/06/15 ❑ Construction substantially complete 10115115 ❑ Ribbon Cutting Ceremony 10131115 ❑ Restoration complete 11/15/15