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05-27-14 CC Reg Mtg Agenda
CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING TUESDAY, MAY 27, 2014 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mai or Zerb Hotvet Siakel Sundberg Woodruff Attachments B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Executive Session Minutes, Mav 12, 2014 Minutes B. City Council Regular Meeting Minutes, May 12, 2014 Minutes 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be remo>>ed from the Consent Agenda. Comments can be taken or questions asked following remo>>al from Consent Agenda A. Approval of the Verified Claims List Claims List B. Approval of Liquor License Renewals Cleric's memo, Resolutions C. Approve Agreement between SLMPD and City of Excelsior for Summer Cleric's memo Dock and Park Patrol Services D. Setting the Date of June 23 for a Work Session on Vegetation Management Cleric's memo E. Accept Proposal for Professional Design and Construction Services for Director of Public Sunnyvale Lane Improvement Project Works' memo F. Establishing the 2015 Budget Schedule Finance Director's memo, Resolution 4. MATTERS FROM THE FLOOR (No Council action Nvill be taken) _5. PUBLIC HEARING CITY COUNCIL REGULAR MEETING AGENDA — MAY 27, 2014 Page 2of2 6. REPORTS AND PRESENTATIONS 7. PARKS A. Report on May 7 Park Tours and May 13 Park Commission meeting B. Authorize Expenditure of Funds in Support of an Eagle Scout Project for a Park Bench in Silverwood Park 8. PLANNING A. Update on Three Violation Appeals from the May 12, 2014 Regular City Council meeting 9. ENGINEERING /PUBLIC WORKS 10. GENERAL /NEW BUSINESS A. Fourth of July Event and Request for Support B. Resolution Approving the Operation of Dog Breeding at 6065 Lake Linden Drive 11. OLD BUSINESS A. Deer Management Program 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report 2. Update on Country Club Road Speed Data 3. South Lake Minnetonka Police Department Joint PoNvers Agreement 4. South Lake Minnetonka Police Department 2015 Budget Process 5. Report on Plow Routes B. Mavor and Citv Council 13. ADJOURN Attachments Minutes Planning Director's memo Administrator's memo Administrator and Clerk's memo, Resolution Finance Director's memo Director of Public Works' memo Director of Public Works' memo CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 . 952- 960 -7900 Fax: 952- 474 -0128 • -,N-ww.ci.shorewood.mn.us • citchall 'ciici.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Tuesday, May 27, 2014 7:00 p.m. 5:30 PM – Joint City Council and Park Commission Work Session is scheduled. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item 4313: This is the annual liquor license renewal for five establishments in Shorewood. All five establishments have submitted the necessary documentation, paid the appropriate fee and all background checks Nvere conducted N ith no violations Nvithin the past year. Staff recommends adoption of the five resolutions approving the liquor licenses. Agenda Item 43C: Each year, the City of Excelsior enters into an agreement Nvith the SLMPD for dock and park patrol services. The Joint PoNvers Agreement allows a member community to contract N ith the SLMPD for additional services as long as these services do not use existing SLMPD staff All costs are the responsibility of the contracting city and the other member cities must approve the agreement. Staff recommends Council approve the agreement between Excelsior and the SLMPD for the year 2014 summer dock and park patrol services. Agenda Item 431): At the April 28, 2014, City Council Regular meeting, resident Alan Yelsey of 26335 Peach Circle requested the city council consider developing a policy that states how and N-,-hen chemicals Nvill be used in and by the city for vegetation management. Council agreed to schedule a Nvork session in order to further discuss and learn more about this issue. A motion setting June 23, 2014, for the Nvork session is in order. Agenda Item 43E: This motion accepts the proposal for professional design and construction services for Sunnvvale Lane Reconstruction Project. Estimated fees for final design and bidding services fees are in the amount of $31,639. Estimated fees for construction services are in the amount of $31,946. The estimated design and construction services fees are Nvithin the indirect costs identified in the approved feasibility report. Agenda Item 3F: Staff recommends approval of a resolution establishing the 2015 Budget Schedule as provided. Agenda Item 44: Matters from the Floor— members of the public have an opportunity to address the Council on an issue not on the agenda; no Council action Nvill be taken. Agenda Item 45: There are no public hearings scheduled this evening. Agenda Item 46A: There are no reports or presentations scheduled this evening. Agenda Item 47A: Park Commissioner Lynda Gooch Hartmann is scheduled to report on the May 7 Park Tours and the May 13 Park Commission meeting. Executive Summary — City Council Meeting of Magi 27, 2014 Page 2of2 Agenda Item 4713: A local Eagle Scout Candidate has requested to install a bench at Silverwood Park, which is on the Park Commission's list of Eagle Scout projects. At its last meeting, the Commission voted to recommend that the Council authorize up to $1200 for the cost of the bench and the materials for the base. Agenda Item 48A: Follow -up inspections for three properties discussed at the last meeting Neill be conducted next Tuesdav, Mav 27, and staff Neill report on the status of each. Those remaining in violation Neill be charged administrative penalties per the Code. Agenda Item 41OA: This item is a request from the Excelsior Chamber of Commerce for $5,000 to support the annual Fourth of July event held in Excelsior. This level of funding has been allocated in the 2014 budget. A motion identifying the amount of support for the July 4th event is in order. Agenda Item 41OB: The new uniform animal ordinance includes City Code Section 701.08 which states that "no person, firm, or corporation shall establish, maintain, conduct, or operate a commercial kennel or operate as a breeder or dealer of any animal Nvithin this city Nvithout first obtaining approval by the city council." Ms. Lindv Forstater of 6065 Lake Linden Drive has requested approval bV the City Council for her occasional breeding of litters of puppies. She has informed staff that she breeds up to two litters per Near. State statute requires a commercial license, issued by the state, for five or more litters of puppies. No city license is issued for breeders or dealers. A resolution approving up to two litters per Near is provided for Council's consideration. Agenda Item 411A: The Planning Director Neill update the Council on the results of the informal Deer Management Plan survey being conducted through the newsletter and Nvebsite. The last day for the surveys is 31 May. Judging from results thus far, the maj orityT of residents favor continuation of the program. Agenda Item 412.A: Staff reports are provided for the MonthIv Budget, an update on the Country Club Road speed data, and snow plowing. Reports on the South Lake Minnetonka Police Department items NN-111 be provided at the meeting. Agenda Items 41213: Mavor and City Council Members may report on recent activities. CITY OF SHOREWOOD CITY COUNCIL EXECUTIVE SESSION MONDAY, MAY 12, 2014 1. CONVENE CITY COUNCIL EXECUTIVE SESSION Mayor Zerby called the meeting to order at 6:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, Siakel, Keane; and City Administrator Joynes Absent: None B. Review Agenda Woodruff moved, Hotvet seconded, approving the agenda as pr( The purpose of the executive session Nvas to discuss' the legal opt consider issues in connection N-th a real estate matter: The ; essii l3d.05 Subd. 3. Mayor Zerby; Councilmembers Hotvet, Siakel, Su and Administrator Jovnes Nv ere in attendance. #2A _57_5_5 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. Woodruff; Attorney , Motion passed 510. r the Southshore Center and to closed pursuant to Minn. Stat. and Woodruff; Attorney Keane; 2. SOUTHSHORE CENTER DISCUSSION OF LEGAL OPTIONS 3. CONSIDER ISSUES IN CONNECTION WITH REAL ESTATE MATTER 4. ADJOURN Woodruff moved, Sundberg seconded, Adjourning the City Council Executive Session of May 12, 2014, at 6:58 P.M. Motion passed 510. RESPECTFULLY SUBMITTED. Christine Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk #2B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, MAY 12, 2014 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:04 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, Sialcel, Sundberg,, ,and Woodruff; Attorney Keane; City Administrator Joynes; City Clerk Panchvshv n; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brovm, and City, Engineer Hornby Absent: None. B. Review Agenda Sundberg moved, Woodruff seconded, approving the agenda as presented. Motion passed 510. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, April 28, 2014 Woodruff moved, Hotvet seconded, Approving the City Council Regular Meeting Minutes of April 28, 2014, presented. Motion passed 510. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Woodruff moved, Hotvet seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolution Therein. A. Approval of the Verified Claims List B. Adopting RESOLUTION NO. 14 -030, "A Resolution Approving Transfers of Funds to Close Deficits." Motion passed 510. 4. MATTERS FROM THE FLOOR There Nvere no matters from the floor presented this evening. 5. PUBLIC HEARING CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 2 of 19 A. Public Hearing for Sunnyvale Lane Improvements, City Project 14 -01, Ordering Improvements and Preparation of Plans and Specifications Mayor Zerby opened the Public Hearing at 7:06 P.M. Engineer Hornby noted that the meeting packet contains a copy of a memorandum from him describing the proposed improvements for Sunnyvale Lane and the process for those improvements as well as the executive summary* from the Feasibility Report. Copies of comment cards from the resident Nvorkshop as well as a letter from a resident were placed at the dais this evening. This evening's public hearing is about the Nvatermain extension portion of the project because it's the City's policy to assess for that. The memo identifies the properties that would benefit from the extension. Engineer Hornby gave a brief presentation about the S highlights are as follows. The project location map indicates the west end is Meado Road. To the north is Valle«vood Lane and to the south is The proposed improvements include concrete curb improvements, Nvatermain extension and sanitary scwei inflow and infiltration improvements). The improved roadway will be close to a standard roadw surmountable curb. It would be similar to Valle«vood L, Lane. He displayed a slide summarizing the street im The cost includes a 10 percent construction cox proposed project funding is $357,649 out of tt Sanitary* SeNver Fund. $102,328 out of the Stor. the Water Fund. r The assessment amount for each of the six pars parcels) that are not served by municipal water i are served bv municipal water and the property water Lane and Rose Lane. project. The end is Eureka (that involves will be 26 feet wide back to back Ieadovview Lane and Wild Rose le estimated cost of $585,119. percent for indirect costs. The vent Fund, $21,862 out of the ent Fund, and $103,290 out of in the project area (there are a total of eight 7,215. The two parcels abutting Eureka Road ers have already paid the connection fees. He displayed a slide of the preliminary assessment role. r He displayed a copy of the project schedule and noted the project is on schedule. Councilmember Sundberg asked how many of the properties represented at the resident Nvorkshop were opposed to water. Engineer Hornbv responded that four of the five were opposed and the one that was in favor would not connect to municipal water until the well on that property failed. Mayor Zerby noted that it has not been the City's past practice to force municipal water onto property owners. In order to be responsible it is a question the City needs to ask. He explained that major roadway improvement projects are to last a long time. It's his understanding that roadways were constructed in the 1970s which makes therti roughly 40 years old. The decision about whether or not to install Nvatermain under the roadway will have a 40 -year impact. There may not be an opportunity to extend Nvatermain under the roadway for another 40 years. Extension of Nvatermain is less expensive when it is done in conjunction with major roadway improvement projects. A City Council is charged with considering the needs of the citizens today as well as for the next 40 years. He noted that Council values the residents' opinions on this. He stated he would appreciate the property owners considering a long -term perspective on the potential Nvatermain extension. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES Matt 12, 2014 Page 3 of 19 Mayor Zerby opened the Public Testimony of the Public Hearing at 7:14 P.M. He asked those Nyishing to speak to keep their comments to no more than 5 minutes. Joe Nelson, 25785 Sunnvvale Lane, stated his property would be one of the benefiting properties if the Nyatermain extension moves forward. He noted that the assessment would be an extreme financial hardship for him and he is therefore opposed to it. He had sent the City a letter expressing that opinion. He stated he thought he heard that the Nyatermain extension does not mean a person has to connect to municipal water. He asked someone to clarIA- if his understanding is correct. Judv Benka, 25780 Sunnvvale Lane, stated she finds it hard to believe that it Will cost $103,290 to extend the Nyatermain that short distance. She asked what process was used to determine the estimated assessment cost. She stated the feasibility study reflects that the service stub would be located in the middle of each lot. That is not practical for property owners. Property owners would want to install a service line that is the shortest distance to their homes. Engineer Hornby clarified that the location of service stubs will be finalized in the final plans and the property owners would be contacted to determine the best location. Normally the stubs would be lined up with the existing wells. He explained that the estimated cost is based on history. Staff would, look at more recent cost estimates and cost estimates from 2014 for utility improvements under a street. If there is not enough information an estimated guess is made. Dale Carrenter, 25680 Sunnvvale Lane, stated, he is more than 80 years old and is not interested in paying for someone else's water. He noted he paid for the sewer system when that was constructed. And, he paid to have a new well drilled several Nears ago. Lauri Behrends, 25720 Sunnvvale Lane, stated she was initially- told the cost would be $10,000 to extend Ayatermain and now the cost is ower $17,000. And, the cost to hookup is going to be $3,000 — $6,000. The current cost estimates are a financial hardship for 'property- owners. She noted she is opposed to the Ayatermain extension. Mavor Zerbv closed the PublicTestimbiry portion of the Public Hearing at 7:21 P.M Councilmember Woodruff clarified that it has been the City s policy that if Nyatermain is installed and there is an existing dwelling on a propart3 the City does not require the property owner to hookup to municipal water. They can hookup when they want to. The property owner does have to pay for their portion of the w atermain extension. He noted that there are property- owners who have chosen not to hook up to municipal water after w atOrmain was extended. Councilmember Siakel noted the estimated assessment for properties is significantly higher because of the low number of properties that would be benefiting from it. She stated the high cost of extending Nyatermain seems to be a reoccurring theme. She questioned if it might be more appropriate for an assessment to be capped at, for example, $10,000 and then have the City pay for part of the extension based on a theory that if more property owners connect to municipal water there would be a break even situation eventualIv. She stated the cost does seem to be prohibitive for some people. Yet, there are some neighborhoods where property owners are asking for Nyatermain to be extended. She asked if the property owners in this project area are opposed at any cost or do they want to work more closely with the City to make it happen. Engineer Hornby explained that the assessment cost per parcel is within a couple of hundred dollars of the average cost identified in the 2012 water study. He noted that if Nyatermain exists in front of a property the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 4 of 19 City's current connection fee is $10,000. He stated that because there are only six benefiting parcels the cost per parcel is much higher. Councilmember Sundberg stated she is hesitant to impose such a significant cost on the property owners. She then stated she thought that properties that are not connected to municipal Nvater will be impacted at the time of sale. She noted she is opposed to this proposed Nvatermain extension. Councilmember Woodruff stated he agrees Nvith Councilmember Sundberg's perspective. He then stated during his tenure on Council the majority of property oN -,ners have stated they did not support Nvatermain extension as part of road reconstruction projects. He then stated the 2012 water study reflected that it Nvould cost about $29 million to extend Nvatermain to all properties in the City other than those on the Islands. Councilmember Hotvet stated she agrees Nvith Councilmember Sundberg's perspective and noted that her family will be faced Nvith a similar decision in a few years. She then stated she supports Councilmember Siakel's idea to figure out if there is a way for the City to Delp fund part of a Nvatermain extension if the cost if way too high. Councilmember Siakel stated she thought it important for the City to be consistent because it has not forced Nvatermain extension on other property oN -,ners and this is' even more expensive than those. Mayor Zerby stated he has been respectful of property extension. He noted that this is Council's problem and water is the way of the future. Having a centralized w; delivering safe, reliable drinking Nvater to residents. affordable to residents. He noted that Shorewood does i do. He suggested Council consider some hybrid sc extension. Getting more ,people on the 'Nvater system'w] people. He noted that- his property is served by a pri electrical power because he cannot take a shower or use Woodruff moved, Sundber Ordering the Project and A Lane Improvements, City Pt 6. REPORTS AND PR] A. Report by J Kimball on tl owners' perspectives when proposing Nvatermain sot the residents. He stated he thought municipal ter, distribution system is a better mechanism for Council needs to find a way to make it more of assess for roadway improvements; some cities ution when it comes to municipal Nvatermain 1 help spread the cost to maintain it among more rate . Nvell and he does not like it when he loses restroom. seconded, Adopting RESOLUTION NO. 14 -031, "A Resolution horizing the Preparation of Plans and Specifications for Sunnyvale ect 14=01 without the Watermain Extension." Motion passed 510. El Leddy of the Lake Minnetonka Association and Resident Jack 114 Milfoil Project and Funding Josh Leddy, Nvith the Lake Minnetonka Association (LMA), stated that Gideon Bay and the Nvest portion of Phelps Bay are located in Shorewood. Those Bays Nvere treated for Eurasian Watermilfoil (milfoil) the last several years. In 2014 all of Phelps Bay will be chemically treated for milfoil. Phelps Bay is located in the cities of Minnetrista, Mound, and Shorewood. By having the eastern portion of Phelps Bay treated it Nvill help the properties that front the Bay and people using the Nvest side of the Bay. Gideon Bay will be fully treated in 2014. He made the LMA's formal request for a $6,000 contribution from Shorewood for continuing the treatment. Councilmember Woodruff stated the email from Shorewood resident and Phelps Bay Captain Jack Kimball provided the treatment acreage for the portion of Phelps Bay in Shorewood but not for Gideon CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 5 of 19 Bay. The email attachment shows there are minimal funds being carried over from 2013 for the treatment for Phelps Bay. He asked if there are any carryover funds for Gideon Bay. Mr. Leddy stated there are more carryover funds for Gideon Bay than for Phelps Bay. He then stated two years ago the treatment Nvas more difficult and exhausted more funds. Councilmember Woodruff stated that it is his recollection that for last year the Citv's contribution for the treatment of Gideon Bay Nvas $1,000. This year the request is for $1,800 and there are carryover funds. Mr. Leddy stated there are a significant number of properties in Shorewood that abut Gideon Bay. The cost is also related to the acreage being treated. He noted this is the first year he has been serving the LMA in his current capacity. Councilmember Woodruff stated the City contributed $7,000 in total in 2013 for milfoil treatment N ith $1,000 of that for Gideon Bay. Councilmember Siakel stated the amount being asked for Nvas asked for in 2013. Councilmember Woodruff asked that next year Mr. Leddv Mr. Leddy stated because of the late spring and the spring mapping. Councilmember Siakel stated Mr. Leddy's request is very r( raising the LMA and the Bay Captains had done the last seve Siakel moved, Hotvet seconded, approving a $6;000 co treatment of Gideon Bay and the west side of Phelps Bay. Mayor Zerby noted the 2014 Operating Budget has allocated $6,000 and that is, the same as Nvhat information about both Bays. ins he Nvas not able to do all of the cknoNvledged all of the fund pay for the treatments. for the Eurasian Watermilfoil the $6,000 for the treatment. Councilmember Woodruff stated that Nvhat is being requested if $4,200 for Phelps Bay and $1,800 for Gideon Bay. It's his recollection that more Nvas contributed to the treatment of Phelps Bay in previous years. Bay Captain Kimball clarified $4,200 Nvent to treating Phelps Bay in 2013. Councilmember Sundberg stated $6,000, seems reasonable. She then stated she thought it behooves the Citv to reinforce the efforts of those residents who fund raise and contribute funds for the treatments. She thanked them for their efforts. Mayor Zerby stated that Luke Minnetonka is often perceived as a regional park and it is used by residents that do not own propertie5 that front the Lake. He thanked Mr. Leddy and Mr. Kimball for their efforts. Motion passed 510. B. Presentation by Council Member Hotvet on the Lake Minnetonka Scenic Byway Concept Councilmember Woodruff stated the staff report in the meeting packet states that background information on the Lake Minnetonka area scenic bvvmy concept has been provided to Council under separate cover. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 6 of 19 An email Nvith six documents attached shoNved up at 12:42 P.M. today. He noted he has not read any of that. Mavor Zerbv clarified that information Nvas sent to Council in February 2014. Councilmember Hotvet stated on February 24, 2014, staff and elected officials from fourteen communities around Lake Minnetonka attended a meeting about a Lake Minnetonka area scenic byNvay concept. The discussion Nvas led by Wayzata Mayor Ken Wilcox. The purpose of the discussion Nvas to educate people on Nvhat a scenic b«vay is. She and Mayor Zerby attended the meeting. A scenic byNvay Nvould use existing routes around the Lake. The communities already have a very strong infrastructure in place. The Lake is an appealing asset. What is missing is a Nvay to unify the communities. A scenic b «vav Nvould offer an aggregate approach to funding mechanisms that the communities currently do not have access to and some historical preservation tools. What strongly appealed to her Nvas the multi -model approach. The approach Nvould incorporate bicycles, kayaks, canoes and so forth to move around the lake area; It is not focusing on how to bring more automobile traffic into the communities. The concept Nvould draw attention to the Lake Nvhich is a regional asset. It Nvould help fund some historical areas or scenic overlooks and possible roadway improvements. There are two other scenic by a��s in Hennepin County The Great River Road and the Grand Rounds. The County has the experience to helpk bring the pieces together. The resolution included in the meeting packet is to express Sh about the scenic byNvay concept. There is no funding involved this. Hotvet concluded that her task leaving the Fe its constituents, Nvanted to continue to have re Councilmember Sundberg stated she thought it Nvith other communities about the concept. Cour Sundberg moved, Siakel seconded, Adopting Authorizing a Feasibility Study for a Lake Minnel 's support for continued discussion f resources Nvould be committed to Nvas to determine if Council, on behalf of prudent to continue being involved in discussions fiber Siakel concurred. VOLUTION NO. 14 -032, "A Resolution Scenic Byway Concept." Motion passed 510. 7. PARKS 8. PLANNING A. Report on the May 6, 2014, Planning Commission Meeting Commissioner Davis reported on matters considered and actions taken at the May 6, 2014, Planning Commission meeting (as detailed in the minutes of that meeting). B. Appeal Notice of Violation Applicant: Tom Kiefer Location: 28150 Boulder Bridge Drive Director Nielsen explained the City received a complaint about the property located at 28150 Boulder Bridge Drive in March 2014. The complaint mentioned numerous vehicles on the property; some of them Nvere inoperable. It also mentioned that a skid steer vehicle, aka a bobcat, Nvas being stored on the property. Staff inspected the property and found some of the items mentioned in the complaint to be true. The City Code does not regulate the number of vehicles that a property ov'ner can have on their property CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES Matt 12, 2014 Page 7 of 19 provided they are licensed, operable and registered to people that live on the property. Vehicles that are inoperable are in violation as are vehicles that are not licensed. Staff has done two follow -up inspections. The meeting packet includes a copy of the appellants appeal letter. The packet also includes a copy of the complaint letter from the President of the Boulder Bridge Farm Homeow'ner's Association. As of today what remains in violation is one motor vehicle that is up on blocks. That has been there since February* 2014. The City Code allows a vehicle to be Nvorked on for up to thirty days. The vehicles that did not have current license tabs on them have been updated Nvith new tabs. During a follow -up inspection the appellants had indicated that the two reservoirs on the property that had been used to store biofuel are now being used for composting and one of them Nvill be removed from the site, Staff has put the appellant on notice that if the skid steer is stored outside on the property again the appellant Nvill be cited for that because it is a commercial piece of equipment; it is not "incidental to residential use ". Nielsen noted that staff recommends that the appellant be given violation. Tom Kiefer, 28150 Boulder Bridge Drive, distributed a copy of 1 truck has been on blocks since mid - February*. His son has been rep, letter from Cal Wright, the President of the Boulder Bridge Farm He he Nvants to address some of the items in that letter that are misleadit He apologized for the frustrations and cacophony surrounding the s and his family's intent to vex their neighbors. His family, has strived He noted that three days ago they received a copy of a representing the Boulder Bridge Farm Homeovmor's them a registered letter. They never received it. He sta because the letter stated they were in violation of som their boat slip, lose voting privileges and the use of the the term residents of Boulder Bridge: they have lived th with the one existing remarks. He noted the .inoperable ing it. He stated the City- received a eoner's Association. He indicated or false. He stated it has not been his A people. attar to the City of Shorewood from Cal Wright, ;ociation, The Association told them it had sent 1 because they never responded to the letter and of the Association's covenants they Nvould lose immon property*. He commented they are among e close to 23 years. He stated he is a; practicing physician in good standing Nvith Park Nicollet Clinic and Methodist Hospital. He and his wife have raised five children and they have five grandchildren. He has volunteered Nvith Youth For Understanding for more than 25 ,years and at Minnewashta Church for 12 years. His Nvife Betsy is a registered nurse and works full'time for Youth for Understanding, a nonprofit organization Nvith the purpose of promoting cultural diversity- at the family* and secondary* school level. Her job is to prepare teenagers for their.role and responsibilities in a changing Nvorld. She is an active gardener, a naturalist and grandmother. Their son Ryan lives at home. He Nvorks Monday* through Friday* from 5:30 — 10:00 A.M. and 2:30 — 7:00 P.M. as a school bus driver for First Student. Mavor Zerbv asked Dr. Kiefer if he intends to read all of his N ritten remarks because Council has limited time this evening. Dr. Kiefer stated he Nvants Council to understand his son, him and his Nvife. He noted that his family* probably does things differently* than most of the people living in the Boulder Bridge development do. They* have ruffled some feathers. Other residents in that area do not like the appearance of their driveway* and other things. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 8 of 19 He then stated that his son believes in alternative fuels and sustainable energy. His son runs all of his equipment on biofuel (diesel). His son is a part-time bee keeper; it is not a business because he does not make any money doing that. Bees are essential pollinators and are endangered. He received a bee delivery two days ago. He and his wife are proud of what their son does. His son also repairs his own vehicles. That is why the one vehicle has been on blocks for three months. He and his wife would prefer that it not be there. His son has excessive vehicles on their property and in their garage that he is repairing due to lack of finances. He is replacing the ax-el on the van and it took quite a while to get the part from a junkyard. He noted that one of the complaints that he has heard from Boulder Bridge residents is his son's vehicles are old and they do not live up to'community standards. He asked how he can tell his son that he needs to get a better vehicle when, he does not have the money to buv one. His son will not take the money from him. His son cannot earn enough money to pay his expenses. F him to make some money to pay for his expenses. That does Mavor Zerbv stated the Citv of Shorewood has ordinances it has to enforced on a complaint basis. The City has received a num found to be in violation of certain Citv ordinances. The ordiin cars and so forth. The violations are listed in the letter from P van were moved into the garage while repairs are being made has asked Dr. Kiefer and Ms. Kiefer to comply with the City's in the City's ordinance that the Kiefers think should be changes neighbors who employ him allow like a business to him. :)rce. These t -,De 'of.ordinances are laints and some of them were ith off - street parking, licenses, inning Director Nielsen. If the inoperable .iat would resolve that violation. The Citv ) rdinances. He asked if there is something or are they asking for more time. Dr. Kiefer clarified that he and his wife do not want a lot'ofvehicles on their property. He stated his son has used the skid steer for snow removal on their property the last three winters. His son helped a couple of truck drivers get their trucks unstuck. Mavor Zerbv noted the curtly violation at present is the inoperable white van outside on the property and the Citv has asked that be repaired by May 23. Dr. Kiefer stated he thought that would be doable. Councilmember Woodruff stated the two tanks ' in the yard look as if they are located on lakeshore. Director Nielsen clarified they are near a Nv etland and Boulder Bridge Farm was platted before the Nvetland ordinance went into °effect. Woodruff,asked if the City's ordinance is clear about equipment (e.g., the bobcat) a property ovmermav have for their own use and where it can be stored. Nielsen stated the ordinance states that accesson- uses have to be incidental to the residential use of the property. Residents are allowed to' keep one commercial piece of equipment on the property in a garage. Staff has told the Kiefers that if they vivant to use the bobcat for snow removal on their property it needs to be kept in their garage. Woodruff stated the applicants could apply to build an outbuilding that meets code and store the bobcat in there. Nielsen concurred. Councilmember Siakel noted she drove by all three properties where the property owners have appealed a violation notice. The only violation she saw at the Kiefers' property was the white van up on blocks. She suggested giving the Kiefers until May 27 to resolve that violation being that is after the Memorial Day weekend. There was Council consensus to give the Kiefers until May 27 to bring the inoperable vehicle violation into compliance. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 9 of 19 C. Appeal Notice of Violation Applicant: Mark Klesk Location: 4390 Enchanted Point Mark Klesk, 4390 Enchanted Point, stated he is a new resident in Shorewood. He moved into the City in January 2014. He noted that he has been in contact with Director Nielsen since he received notice of zoning violations. He stated he thinks all of the violations listed in the notice have been addressed except the 40 -foot storage container. He explained the container was brought to the property to facilitate the move with the anticipation of storing building materials for a garage he would like to construct. There currently is not a garage or storage facility on the property at this time. Road.weight restrictions were in effect at the time the notice was received. There are construction materials in the container. He assumes if he takes the materials out and puts a tarp over them that he will be before'Council again in three months. He noted that he had hoped to submit a permit application. The design of the garage is not complete yet because a decision has not been made about the location. He stated Enchanted Lane is under water because of the water level of Lake Minnetonka. He noted to move that container it takes a regular size semi -truck and trailer. He expressed concern that moving the container could cause dainage to the road. The soils are soft in that area. Director Nielsen stated that Mr. Klesk got after things road Nveight restrictions were removed on May 9. ved the notice: He noted that Mr. Klesk stated he thinks the container can be removed by the deadline, He stated he is concerned about the quality of the road and the soil conditions. He explained the container was brought to the site during the winter when the ground was frozen. The ground next to his driveN ay is quite soft. The roadway in front of his property is paved but he does not know the type of pavement. He noted that there are two spots between his property and the bridge that are currently under water. One spot is about four inches deep and the other is about eight,inches deep. He stated that if he, receives a permit to build a garage he asked what he can do about storing materials. Director Nielsen stated that once Mr. Klesk receives a building permit he is allowed to have construction materials on the site. He then stated the container is verb large and it is close to the roadway. Closer than the 15 -foot Zoniria Code requirement. Director Brown noted that the section of roadway that is under water is located in the Citv of Minnetrista. He is not sure if Minnetrista has -%veight restrictions in place. Scott Brown, 4560 Enchanted Point, stated neighbors have asked him what can be done about the container. He then stated the residents in that area have been dealing with a very contentious issue of the Yacht Club and its customers. The small country road is a major issue in the summer. Drivers drive down the road at unbelievable speeds. He noted that drivers cannot see around that corner. Around the corner are two little boys riding their bicycles and they can't be seen. He noted that section of Enchanted Lane is under water every v ear. He stated the container is in the road; the snowplow had to go around it all winter long. He then stated he does not understand the need to have a trailer to store materials needed to build a garage because it only takes two weeks to build a garage. He noted his key point is the safety of the children that live along that roadway. Mr. Klesk concurred that the container does block the view and stated he never thought much about it. He noted he had no idea how busy the Yacht Club gets. He had not been aware of the two boys living just down the street. He stated the container is bigger than it would need to be for materials. He owns it and that is whN- he used such a big container. He then stated if there are no Nveight restrictions in place for CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 10 of 19 Minnetrista, Mound and Shorewood then he is sure that he can figure out how to get the container out of there. He noted the container is in the right- of -Nvay (ROW) not the street. He stated he agreed the container creates a significant blind spot on the roadway. He then stated if drivers are speeding there that is unacceptable. He clarified it Nvas not his intention to move in and upset the residents in the neighborhood. In response to a question from Councilmember Woodruff, Director Nielsen explained that any type of structure that Nvould be used to store building materials Nvould have to be setback 35 feet from the street ROW while noting he is not sure that could be done and still build a garage. Nielsen stated that typically building materials are covered with tarps. Councilmember Sundberg stated that she believes that Mr. Klesk is recommendation makes sense. There was Council consensus to give Mr. Klesk until May 27 D. Appeal Notice of Violation Applicant: Michael Hoy Location: 25480 Smithtown Road Director Nielsen stated the City received a noted the property is quite small. If there i explained the people living there have broug put in a garage. There is no garage on site property. One of the original complaints me complaint about the, as not a house on 1 it in a lot of material so a lot of stuff is a Nvinter. After a notice to remove had been sent to t began. A follow -up inspection was done on May 8 Nvas about 50 percent complete. He noted the staff r( cleanup of the brush and logs on the back, of the prop staff will re- inspect the property on May 27 and he violations have been resolved: cooperative and that staff s the 80 Smithtown Road property. He ,ady it would be unbuildable. He equipment that Nvould normally be d outside. There is a shed on the Arno With tarps over it that had collapsed over the Oroperty�, owner Michael Hoy cleanup of the site May 9 and the inspector advised that the cleanup )rt lists the things that Mr. Hoy intends to do. The y may take longer to do than two Nveeks. He stated )pes to be able to report back to Council that the Michael Hov, 25480 Smithtown Road, noted he Nvill do whatever the City asks of him. He stated he did not know what to do after he received" the notice. He called and spoke to the Assistant Planner and she explained the Building Official lists everything he sees. From his perspective the things listed were not nuisances or hazards. They w ore the things he used to have in his garage until his garage collapsed last Nvinter. He commented that every year he cleans up his property and takes a load to the dump. He showed four pictures of his property that he had taken earlier in the day. Mr. Hoy explained he has one roommate and the roommate's son comes to visit his roommate. The son's car has a 2015 license tabs, on it. He finds it difficult to understand why the son's car has to be removed. His operable truck gets parked on his property. When the property Nvas first inspected his truck did not have current license tabs on it so he purchased current tabs and put them on. He does not understand how the truck could have been a nuisance when the tabs Nvere not current and now that there are current tabs it is no longer a nuisance. He noted State Statute is quite clear and it trumps the City's Ordinance when it comes to junk vehicles. State Statute stipulates that for a vehicle to be a junk vehicle it must not have current license tabs, it must be more than three years old, it must be clearly inoperable, it has to be missing parts and it has to be valued less than its junk value. He stated his truck is more than three years old and at the time of the first CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES Matt 12, 2014 Page 11 of 19 inspection it did not have current license tabs. The other three criterions were not true. Therefore, his truck is not a junk vehicle. He explained that the blue barrel in the middle of the driveway covers a wellhead for safety purposes. He has decking material on the property that he intends to use to construct a railing. He moved it down to his corn crib so it is not so visible. Councilmember Hotvet stated she drives by this property several times a day; she does not live far from it. The driveway is often very full and it is difficult to see around the vehicles. She thought there are some visible hazards and noted she is glad to see Mr. Hoy has made some progress with correcting the violations. She asked how many structures are allowed on a property that size. Director Nielsen explained up to three accessory buildings are al that goes along with that. One of the structures is a fish house that winter. There was no zoning permit for that. The fish house is ci Rail Authority ROW and possibly on City ROW as well. The she there for Nears and it is grandfathered in. He noted that none of the the City's Zoning Code. there is a size limitation as moved on to the property this past -ently on Hennepin County Regional alongside of the fish house has been ructures on the property comply with Councilmember Hotvet stated she runs on the trail near the property= and she questions the stability of the barn on the property. Director Nielsen clarified the barn is located on the property next door that Mr. Hov owns. Hotvet stated the barn is almost at a 45" angle with the ground.. Mr. Hov noted he has straightened the barn. Councilmember Sundberg stated there was a time when the barn was leaning but it has been corrected. There was Council consensus to give Mr. Hov until May 27 to resolve the remaining violations. 9. A. Summit Avenue Ro Engineer Hornby explained that during the Council and staff retreat in February 2014 there was discussion about three alternatives for roadway improvements for Summit Avenue. He added a fourth alternative in his memorandum for this topic. The options are: 1) reconstruct the roadway to current Citv design standards (from Murray Hill Road to ,the border with the City of Chanhassen) ; 2) construct cul -de- sacs on the upper end and lower end to reduce the travel speed on the steepest section of the roadway; 3) construct cul-de-sacs in Alternative 2 and reconstruct the upper segment of roadway to City Design standards; and, 4) convert the roadway to one -Nvay travel with two alternatives. The cost opinion for Alternative 1 (total reconstruction) is estimated to be $840,000. A good portion of that cost is to construct retaining Nvalls on both sides of the roadway on the steeper portion of it. The cost opinion for Alternative 2 (construct two cul -de -sacs) is estimated to be $132,000; no subgrade correction would be done. The cul -de -sacs would be substandard; they would not be 90 feet in diameter. Thev would be 70 feet in diameter to fit within the existing right- of -Nvay (ROW). The cost opinion for Alternative 3 (construct cul -de -sacs and partial reconstruction on the top of the hill) is estimated to be $300,000. The reconstruction would be to City design standards and it would be from the border with Chanhassen to the curve in Summit Avenue. There would be two 11 -foor wide driving lanes and subgrade correction. The cost opinion for Alternative 4 (convert to one -Nvay) is estimated to be $2,400. He noted he does not recommend pursuing Alternative 4 because it would take away an access alternative for residents in that area. During snow events he would not want to force the residents to go down the hill in one direction or CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 12 of 19 come back up the roadway. The Street Reconstruction Capital Improvement Program (CIP) has slated $400,000 for this roadway. Councilmember Woodruff stated if the two cul -de -sacs alternative was chosen he asked if the two houses on the north side of Summit Avenue would access the roadway at a cul -de -sac. Engineer Hornby confirmed they would. In response to another question, Hornby stated the City could choose to leave a portion of the pavement between the cul -de -sacs as a trail. Hornby confirmed that portion of the roadway would be closed off to everyday traffic. Woodruff stated one cul -de -sac would begin at the Chanhassen/ Shorewood border and end by the proposed planned unit development (PUD). He asked if the angled lot would access the roadway at the cul -de -sac. Hornbv confirmed that. Woodruff stated the four proposed new houses would be accessed off of Hummingbird Road as would the existing house in Shorewood located at the Chanhassen border. The two houses north of Summit Avenue would access the Summit Avenue cul -de -sac street. Hornbv confirmed that. Woodruff asked if there would be any change in the grade. Hornby stated it would be flattened out slightly. Woodruff then stated as part of the PUD the developer was su Summit Avenue in front of the project area. He asked if that was Hornbv clarified that he separated Summit Avenue impravexr developer is only going to widen the pavement and the aggrega improvement for Alternative 3 would include a subgrade co assumes the developer would contribute something to the impro- that with the developer if the PUD moves forward.. In response to a question from Councilmember Siakel, were built the area between them would be restored t o stated if that area is too steep to drive on, it would be Hornby was presenting options this evening or was he V to discuss this and get some indication if Council wan come back to Council for action during another meetin g, speed study for Summit Avenue and there would not Hornbv clarified he also separated the speed study fro to make to into the cost, estimate. Engineer the proposed PUI). And, the Fhe upper portion of the City's Woodruff commented that he Hornbv stated staff can discuss if the two cul -de -sacs a managed area so it is not traveled on. Hornbv too steep t6 `i alk on or bike on. Siakel asked if seeking direction. Hornby clarified his intent was ted staff to pursue Alternative 1, 2 or 3. It could Siakel stated the next item on the agenda is for a be a need for that if cul -de -sacs were constructed. m the roadway improvements alternatives. Hornbv stated that during Councils last meeting it decided requesting a speed study for Summit Avenue from the Minnesota Department of Transportation, (MnDOT) would be appropriate. Mai -,or Zetby noted this is not a, public hearing and asked if there is anyone from the Summit Avenue area that wants to�'bresent a brief common consensus for those residents on what has been discussed. Sondra Trav lor, 231.15 Summit Avenue, noted that she cannot say there is a common consensus and clarified that what she is going to say are her opinions. She asked if she correctly understood Engineer Hornbv to say if Suminit;Avenne is too steep to drive on to close the roadway. Hornby responded that he had said if the road is trio steep to drive on it would be too steep to walls on. Hornbv noted that the residents in the Summit Avenue area brought that to Council's and staff's attention several times. He stated he drove the Summit Avenue in his standard car and he could see over the hood and see the top of the hill and see where a driveway would be at the top. He stated Summit Avenue is a substandard roadway based on the City's current design standards. The approach to the curve is substandard as well. That will all come out in a MnDOT traffic study. Ms. Traylor noted that residents are very grateful for the upcoming traffic study. She clarified that Summit Avenue is only too steep to drive on during the winter months because of snow and ice. The rest of the year the residents drive on it. That is not a reason to close the roadway from her perspective. She CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 13 of 19 stated for Alternative 3 she thought she heard that the grade will stay the same at the corner of Summit Avenue and a cul -de -sac will be there. She noted she is not in favor of a cul -de -sac. Plow trucks will not be in favor of going around that either if the angle is maintained because the other side is trees. The corner is out sloped steep. It is not a place for a cul -de -sac that requires large trucks to turn around. Mavor Zerbv asked Ms. Travlor if she favors Alternative 1 which is to reconstruct Summit Avenue to two 11- foot -Nvide driving lanes, curb and gutter, storm seNver, subgrade correction, retaining Nvalls, and restoration based on her comments. Ms. Traylor stated that based on what was presented that would be an $800,000 project to put the four new houses in there. From her perspective using a PUD exceeding the quantity of traffic and houses in the area that causes it to be a hazard is why the improvements are being dons, She then stated to construct a cul -de -sac that is still steep and one that vehicles do not want to o " around would create another safety hazard. She commented that she learned this topic was going to be' on agenda the previous evening. She also stated that a resident had previously told Council that she placed a vacuum cleaner the height of a child at the corner to test the sight line and she and that resident found it scary. Councilmember Woodruff stated that with Alternative 3 there would be two cul -de -sacs ' and the area beneath them would not be drivable street. There would no ,longer be any corner. Not being able to see a child in the street ceases to exist. Engineer Hornby clarified that what is being discussed is at a very concept level. Staff has included sloping on the top cul -de -sac that will not follow a 10 percent grade going down the hill. The lower cul- de -sac will be somewhat steep. That could be replaced with a hammerhead turnaround. What staff provided Council was concept level to give budgetary information. It is not a detailed review of design. He noted the construction of a cul -de -sac on the upper end mad, require a retaining wall so some cost for that was included in the estimateg, Hornby explained staff took ,previous roadway bid prices and threw out the lowest and highest bids and figured out a cost per foot to "determme roadway cost. They then added in the costs for retaining Nvalls, curb and gutter, storm seN er casts, contingencies, indirect costs and so forth. The cost options provided to Council are conservative ,estimates, He noted that if, Summit Avenue were reconstructed from Murrav Hill Road to the Chanhassen bolder it will still be substandard. Ms. Traylor stated she did not want to live on a cul -de -sac. She did not buy her property along a cul -de- sac. She thanked Council for the opportunity to speak. Mayor Zerby clarified that Council is just starting to talk about concepts. Councilmember Sundberg concurred and statedthe „speed study needs to be done first. Councilmember Woodruff asked what needs to be done next about the alternatives for improvements to Summit Avenue. Mayor Zerby asked Engineer Hornby what he suggests be done next. Hornby responded the speed study. Engineer Hornby stated the grade going down Summit Avenue is what it is. He noted MnDOT will schedule the timing of the speed study. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 14 of 19 Councilmember Woodruff stated because Council and staff Nvill start discussing the 2015 operating budget and the CIP in July he thought it Nvould be prudent to have some numbers available to include in the budget by that time. B. City Request for Speed Study on Summit Avenue Sundberg moved, Hotvet seconded, Adopting RESOLUTION NO. 14 -033, "A Resolution Requesting the Minnesota Department of Transportation Conduct a Traffic Investigation /Speed Study on Summit Avenue between Hummingbird Lane (City of Chanhassen, Carver County) and Murray Hill Road in the City of Shorewood, Hennepin County, Minnesota;" Motion passed 510. C. Lake Minnetonka LRT Regional Trail Overpass Engineer Hornby explained the meeting packet contains a plan review for the Lake Minnetonka LRT Regional Trail ( Three Rivers Park District (TRPD) and SRF Consulting Gr( review letter, a letter from SRF about staff's letter and sour bridge Neill look. at County Road 19 staff report regarding its 95 percent at County Road 19 it provided to the packet also includes a copy of staff's Plans of what the proposed overpass Staff had concerns about the long access ramps (they are about 400 = 500 feet long) that Nvill get a person onto the LRT Trail. One of them goes through the park in the City of Tonka Bay. The other ramp is on the east side of County Road 19 and it Nvould take a person to the east a few hundred feet from the new trail to access the trail to go Nvestbound. Staff also'has concerns about the removal of the refuge median on County Road 19 Nvhich is being driven by Hennepin County. Althoughthe refuge median Neill be gone, people Nvill still cross at the surface. TRPD representatives have explained TRPD is limited by what it can do Nvithin the right -of -way (ROW). Staff had conveyed they Nv ou:Id like the refuge to be left in place for safety reasons. That is not reflected in the plan. TRPD extended the structure out a few hundred feet in each direction to to and discourage crossing at the surface. It Nvill also add landscaping in that area to tn- and discourage that surface crossing. He stated TRPD is asking the City to' approve the plans. As the City's engineer he cannot sign the approval of the plans unless Council approves the plans. He revieNved the options Council should consider in reviev, of the project; 1) Council could approve the plans and authorize staff to approve plans by signature'of the tittle sheet, ,),Council could. the plans and authorize staff to approve plans by signature of the tittle sheet and direct staff to monitor the surface crossing after construction of the overpass. 3) Council could select Options 1 or 2 and authorize staff to prepare a letter to the TRPD about the concern far pedestrian surface crossing safety and the need for a surface crossing Nvith the project. 4) Other options discussed by Council. Councilmember Siakel stated she thought it Neill be beneficial for even-one to have the overpass bridge. She thought leaving the refuge median in place Nvould encourage people to continue to cross at the surface. She Nvould like more to be done to prevent those crossings. Councilmember Woodruff stated he Nvould not object to removing the refuge median if the access to the trail on the Nvest is removed or so it is not convenient to get to the trail at the surface. Engineer Hornby clarified that portion of the trail Nvill be removed and the new access Nvould be through the park in Tonka Bay. Where the current trail access is on the Nvest side of County Road 19 landscaping Nvill be planted and a ditch might be put in. Woodruff suggested there be a fence along the County Road 19 trail on the east side of County Road 19 south of the overpass that Nvould curve and naturally direct people away from the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 15 of 19 roadway. Hornby stated based on past experience people Nvill walls on the street side of the fence because they are going to cross at the surface. Therefore, he recommended against doing that for safety reasons. Engineer Hornby noted that Alex Meyer and Casey Black with TRPD are present. Mayor Zerby recessed the meeting at 8:59 P.M. Mayor Zerby reconvened the meeting at 9:03 P.M Director Brown noted that 25 — 30 were at the last meeting with TRPD explained staff had asked that the concept of a switchback be exh about 400 feet from centerline. When a person tries to head Nvest ; Nvill end up making a trail access rather than going 400 feet east to barrier that is put up that much further up the road. The overpass He stated it's his understanding that there is limited ROW, Tc expensive. But, putting in the wrong solution is not the right thil staff was waiting for a response as to whether any sort of switchb� percent and a switchback is not part of the plans. be id SRF representatives. He stated the access ramps add no trail access there people in. People will shortcut any )nvement for people to use. it in a switchback would likely be to do either. After that last meeting was feasible. Now" the Dlans are 100 Alex Meyer, Three Rivers Park District's project manager for this project, explained the site is very restrictive. To get up to the overpass height there is a need for 17 foot 4 inch clearance at the road; it is being designed for 17 foot 8 inch clearance. Federal standards dictate a 5 percent slope to make it accessible. That is why the access ramps are so'l( clear that any type of spiral/switchback would requ plan was for the trail to follow along the existing Authority ( HCRRA) did not want a bridge to be bu it be put off to the side so it was,pushed off to the there is a lot of wetland. The options were limited. south going north was to put the access for people c Early on in discu.ssions about options it became lot more property than was available. The original 1 corridor, The Hennepin County Regional Rail rectly on that corridor. The HCRRA required that h side because on the south side on the west end best solution TRPD could come up with from the tQ from the sidewalk back 400 feet to the east. Mr. Meyer stated TRPD is verycognizant of the safety concern for people who are going to cross County Road 19 improperly, He explained that TRPI)' will make every attempt it can to screen it. There has been discussion about possibly putting a ditch in; something that a person would not want to ride their bike through. TRPD can attempt to put some fencing in. TRPD had originally talked about not using the old trail corridor and taking people down the south to Brentwood Avenue. TRPD decided the best route was to use the existing trail corridor on the east side and make the access point from there. Hennepin County Transportation .wants the refuge median taken out because it would no longer serve the majority of the trail users to get across the intersection. It is the County's road. He stated he does not anticipate families will cross improperly, , .. In response to a comment from Councilmember Woodruff, Engineer Hornby explained that he has been working with TRPD to address the interim portion of the trail when there Nvill be two culverts in a spillway. Councilmember Siakel questioned if the City will be responsible for the safety at the current crossing if the refuge median is removed or not. She recommended Council go with Option 3 and presenting more alternatives to Council. Some things like the ditch are in limbo. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 16 of 19 Councilmember Woodruff stated the refuge median has not been in place for a ven- long time and Hennepin County decided how to deal with that crossing area. From his vantage point if it is left there it will become an attractive nuisance that NN-111 entice people cross improperly. Councilmember Hotvet stated she does not think the plan is the right thing yet. She then stated the refuge median has made the crossing more confusing than before it was in place. It is dangerous. Engineer Hornby stated he thinks there is confusion there for vehicle drivers and trail users. Mayor Zerby stated he agrees that removing the refuge median is the best Councilmember Siakel stated if a person is on the sidewalk going from crossing County Road 19 anyway. Mayor Zerby said nothin people to the access ramp. Councilmember Woodruff stated if Council finds out that it was a would be relatively inexpensive to put one back. Administrator Joynes stated all of the things the Council has 1 months. He noted that because it is a County road it is not all th back. He asked Engineer Hornby to make a recommendation th greatest ability to address the issues he has on his plate; and, overpass to the best of even-one's ability. Engineer Hornby recommended Council after construction and then upon appro expressing concern that there, need to b( Woodruff moved, signature of the title sheer overpass, and authorizing County expressing concei non -trail users. Motion na 10. 1 what will prevent them what the plan is to route to take the ;refine median out it ip staff has been discussing for to take things out and put them him the most flexibility and the lects the reality of building the ipprove the plans and direct staff to monitor the surface crossing -al staff will send a letter to the TRPD and Hennepin County a safe surface crossing for non -trail users. )proving the plans, authorizing staff to approve plans by aff to monitor the surface crossing after construction of the are a letter to the Three Rivers Park District and Hennepin wood believes there needs to be a safe surface crossing for A. Proposed Change to the South Lake Minnetonka Police Department Joint Powers Administrator Joynes explained the meeting packet contains a copy of a memorandum from South Lake Minnetonka Police Department ( SLMPD) Chief Litsey describing a proposed amendment to the SLMPD Joint Powers Agreement (JPA) that was discussed during the SLMPD Coordinating Committee's April 15, 2014, meeting. The amendment would change the requirements for approval of the annual operating budget from a unanimous consent requirement to a simple majority vote of three of four member cities. The JPA amendment must be approved unanimously by the four member City Councils. The Excelsior City Council has already voted the amendment down. Although Council's action would be moot, he thought it prudent for Council to make a pronouncement on this. He noted that if the amendment were approved the other three member cities could dictate a budget to Shorewood. He stated that would not necessarily be a bad thing if all four cities contributed equally to the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 17 of 19 costs for the Department. But, Shorewood pays just about one -half of the costs. From his vantage point, to have the other three cities be able to dictate how the majority of the budget is spent over ShoreNvood's possible objections Nvould be inappropriate. Jovnes noted that staff recommends Council deny the amendment. He stated Mavor Zerbv has been involved in discussions about the proposed amendment and Attorney Keane has looked at it as wvell. They agree with the staff's recommendation. Mayor Zerby stated the Coordinating Committee voted to move the amendment fonvard to the member City Councils for consideration on a 3/1 vote. He noted he is very against this; He stated he did not think an�,thing good Nvould come out of the amendment. It Nvould allow one member City Council to vote against the budget and be on record as one city voting against the budget rather than just one member of that council (which Nvas the case last year). From his perspective,. the amendment Nvould break the spirit and intent of the JPA which is all four member cities are in this together and they need to wvork things through. If there is something that the cities cannot get past then there is a larger reason to go to the default budget provision in the JPA. He thought it prudent'to find a Nvay to make'the JPA Nvork. He recommended voting against the proposed amendment. Woodruff moved, Hotvet seconded, disapproving Minnetonka Police Department Joint Powers Ag Operating Budget. Motion passed 510. 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Admini Director Brown by percentage of trdff December 18, 2013, information about the southbound traffic. The la,, approximately, '5 miles per northbound and 33 mph s southbound for the lowest from the sample data the sig in behavior. As drivers app posted speed. Staff recomn counts. on C,ntry Club mdment to the South Lake to approval of the Annual Awareness Display meeting packet includes a copy of a graphic showing a speed distribution he speed awareness display signs next to County Club Road for the period 8, 2014, At the dais this evening there Nvas a document Nvith additional z.entile highest and loNvest speeds summary reports for northbound and for Lime speed data wvas analyzed for this roadway the 85"' percentile wvas >ur (mph) can average. The 85"' percentile for this new period wvas 31 mph thbound for the highest speeds and 23 mph northbound and 22 mph As. It is difficult to draw conclusions about change in driving behavior capture. Drivers who drive the road regularly can see some positive change zch the signs they generally slow down if they are driving much over the ids putting the road tubes out on that roadway to capture actual vehicle Councilmember Woodruff expressed his appreciation for the documents staff provided. He concurred that the 85 "' percentile average speed has come down slightly. He agreed that putting the tubes out will help everyone get a better understanding because there Nvill be actual vehicle counts. There Nvas Council consensus to place the road tubes out on Country Club Road for a period of time. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 18 of 19 Other Director BroN -,n stated there had been a Nvatermain break at SNyeetNyater Curve. Restoration is in progress. He then stated Public Works is behind on moNving activities because of all the rain. Director DeJong noted the 2013 audit field Nyork has been completed; there is a punch list of items to do. He stated that this Nyeek there Nyill be some staff training on employee self- service. That Nyill alloy employees to enter their time sheets directly into the payroll system and vieNy their payroll and benefits information online. Next Nyeek staff Nyill parallel the utility billing system. The plan is to go live Nvith the neNy system the end of June for the July utility bills. Director Nielsen stated about a month ago Council and staff agreed there Nyould be value in surveying residents about their thoughts regarding the Deer Management Program for 2014. The aerial survey done early this year shovyed a loNy deer count. Most of the feedback supports keeping the Program going. Staff Nyill report on the survey results during Council's May 27 meeting and ask for -direction on the 2014 Program. Administrator Joynes stated he and Director BroN -,n attended a meeting hosted by Xcel Energy about the Scott County West Gate transmission rebuild project. A portion of that project area is in Shorevyood. Information about that Neill be placed on the City's Nyebsite and the'feNy individuals N-,-ho oN -,n property that N yill be affected ��ll be notified. The project should start in July . B. Mayor and City Council Councilmember Sundberg asked Director Nielsen about the status of the request for proposals (RFP) for the renevyable energy assessment. Director Brown stated after staff talked about the RFP it decided to ask WSB & Associates to submit a proposal for services to prepare the RFP. Administrator Joynes clarified staff is asking WSB to help identify the scope for the RFP. The RFP Neill be sent out to many firms. Councilmember Woodru firm's technique in some He asked that not be perf Xcel about its standards had hired. ..a combanv to trim trees out on the Islands. The ces off to about 10 feet off the ground and leaving the stump. r area, of the Citv. Administrator Joy -nes stated staff has asked of brush piles and about the complaint process. Coun6lniernber Siakel stated the Excelsior "Fire District (EFD) Board had its first 2015 budget Nyork session on April 16. The proposed budget reflects a municipal contribution increase of 3.4 percent for 2015. Shorewood's share of that contribution Nyill be 38.56 percent. Shorevyood's share increased for 2013, decreased for 2014 and Neill increase for 2015. She explained that during the Nyork session there Nyas discussion about haw to utilize, the Operating Fund reserves in excess of the 20 — 30 percent level recommended by the EFD- auditor and specified in the EFD's Fund Balance Policy. EFD Chief Gerber's proposed budget reflects transferring $72,000 in reserves to the Fire Relief Fund to fund potential future mandatory contributions to the Excelsior Firefighters Relief Association (EFRA) fund for pensions. She supports putting some funds aside to lessen the impact of future mandatory contributions on the member cities. The Board discussed if $72,000 Nyas the right amount. She noted provided the budget information to Director DeJong and intends to set up a meeting Nvith him, and Councilmember Woodruff if he Nyants to attend being he is the alternate to the Board, to talk about various budget related things. Mayor Zerby stated he thought it prudent to set some funds aside for that purpose. He noted the market event in 2008 resulted in mandatory contributions for a feNy years. He stated it is ahyaN-s good to have a portion of one's investments in cash. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 12, 2014 Page 19 of 19 Councilmember Siakel noted the EFD Board Neill discuss the budget again during its May 28 meeting. 13. ADJOURN Woodruff moved, Sundberg seconded, Adjourning the City Council Regular Meeting of May 12, 2014, at 9:39 P.M. Motion passed 510.. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Jean Panchyshyn, City Clerk ® #3A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title/ Subject: Verified Claims Meeting Date: May 27, 2014 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 60334 -60335 & ACH 23,416.83 Pending Checks & ACH 193,891.08 Total Claims $217,307.91 We have also included a payroll summary for the payroll period ending May 17, 2014. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Accounts Payable Computer Check Proof List by Vendor User: mnguyen City of Shorewood Printed: 05/22/2014 - 11:14AM Batch: 00006.05.2014 - COUNCIL- 05272014 Invoice No Description Amount Payment Date Acet Number Vendor: 462 A -1 MINNETONKA RENTAL INC. Check Sequence: 1 98597 -Adj Floor Brush Rental 48.20 05/27/2014 101 -32- 4410 -0000 C208 Credit -30.56 05/27/2014101 -32 -4410 -0000 Check Total: 17.64 Vendor: 105 ADVANCED IMAGING SOLUTIONS Check Sequence: 2 INV48237 Konica Minolta Printer-04/15-05/14 72.00 05/27/2014 101 -19- 4321 -0000 Check Total: 72.00 Vendor: 4 AFSCME CO 5 MEMBER HEALTH FUND Check Sequence: 3 June -2014 PR Batch 00002.05.2014 Dental - Union -JUNE 408.00 05/19/2014 700 -00- 2185 -0000 Check Total: 408.00 Vendor: 12 AFSCME COUNCIL 5 - UNION Check Sequence: 4 PR Batch 00001.05.2014 Union Dues 312.32 05/05/2014 700 -00- 2182 -0000 Check Total: 312.32 Vendor: 477 THOMAS ALT Check Sequence: 5 02- 440206 -00 23760 Lawtonka Dr -Final Overpaid Refund 113.38 05/27/2014 611 -00- 3710 -0000 Check Total: 113.38 Vendor: 474 AMANO MCGANN, INC. Check Sequence: 6 SVC124699 Christmas Lake Gate Svc & Pads 416.00 05/27/2014 101 -52- 4400 -0000 Check Total: 416.00 Vendor: 479 MARY BABCOCK Check Sequence: 7 Garden -2014 Garden Supplies Svc -Manor Park 100.00 05/27/2014 101 -53- 4245 -0000 Check Total: 100.00 Vendor: 475 BURNET TITLE Check Sequence: 8 04- 560106 -00 19465 Muirfield Cir - Utility Overpaid Refund 1,421.25 05/27/2014 611 -00- 3710 -0000 Check Total 1,421.25 Vendor: 134 CARQUEST AUTO PARTS Check Sequence: 9 6974 - 226562 Filters 38.75 05/27/2014101 -32 -4221 -0000 Check Total: 38.75 Vendor: 137 CENTURY LINK Check Sequence: 10 612E451785 -MY14 612 -E45- 1785- B1drBrdg 315.39 05/27/2014 601 -00- 4396 -0000 612E458019 -MY14 612 -E45- 8019 -SE Areas 236.43 05/27/2014 601 - 00.4398 -0000 Check Total: 551.82 Vendor: 150 CLASSIC CLEANING COMPANY Check Sequence: 11 20692 City Hall -May 495.00 05/27/2014101 -19- 4400 -0000 20693 Public Works -May 295.00 05/27/2014 101 -32- 4400 -0000 Check Total: 790.00 Vendor: 158 CUB FOODS - SHOREWOOD Check Sequence: 12 Cleanup -05/14 Spring Cleanup foods 34.10 05/27/2014 621 -00- 3732 -0000 Cleanup -05/17 Spring Cleanup foods 24.51 05/27/2014 621 -00- 3732 -0000 Check Total: 58.61 Vendor: 167 ECM PUBLISHERS INC Check Sequence: 13 100141 Ord. No. 512 - Mayor Term 53.20 05/27/2014 101 -13- 4351 -0000 100142 Ord. No. 511 - Mayor & Council Comp 47.88 05/27/2014 101 -13- 4351 -0000 100433 Ord. No. 512- Mayor Term 38.55 05/27/2014 101 -13- 4351 -0000 100434 Ord. No. 511 - Mayor & Council Comp 34.70 05/27/2014 101 -13- 4351 -0000 Check Total: 174.33 Fund Dept General General General General General General Payroll Payroll Payroll Payroll Sewer Sewer General General General General Sewer Sewer General General Water Water Water Water General General General General Recycling Recycling Recycling Recycling General General General General General General General General Vendor: 171 ELECTRICAL INSTALLATION & MAINT. CO Check Sequence: 14 0012884 -IN Shop Electrical Maint. 205.74 05/27/2014 101 -32- 4223 -0000 General General Check Total: 205.74 Vendor: 219 ELLY PIEPER Check Sequence: 15 04/28/2014 Tablecloths 36.00 05/27/2014 201 -00 -4400 -0000 SSC SSC 05/20/2014 Tablecloths 52.00 05/27/2014 201 -00- 4400 -0000 SSC SSC Check Total: 88.00 Vendor: 174 RON ERDMAN -LUNTZ Check Sequence: 16 05/20/2014 Tai Chi Class - 05/19/14 177.00 05/27/2014 201 -00- 4246 -0000 SSC SSC Check Total: 177.00 Vendor: 176 EROSION PRODUCTS LLC Check Sequence: 17 1220 Stakes Comm Gardens 30.00 05/27/2014 101 -52- 4245 -0000 General General Check Total: 30.00 Vendor: 425 FIRST AMERICAN TITLE INS. CO. NAT'L COM Check Sequence: 18 1724- 1724106085 26050 Valleywood Ln -Owner & Encumbrance Repo 250.00 05/27/2014 406 -00- 4620 -0002 Trail Trail Check Total: 250.00 Vendor: 476 JAMES & KRISTA FRAGOLA Check Sequence: 19 10- 540004 -00 5690 Merry Lane -Final Overpaid Refimd 35.75 05/27/2014 611 -00- 3710 -0000 Sewer Sewer Check Total: 35.75 Vendor: 209 HANSEN THORP PELLINEN OLSON, INC. Check Sequence: 20 44552 Cty Rd 19 Sidewalk - Apr Svc 1,489.51 05/27/2014 406 -00- 4640.0004 Trail Trail Check Total: 1,489.51 Vendor: 6 HEALTH PARTNERS Check Sequence: 21 PR Batch 0000 1.05.2014 Health Ins - CoPay 1,866.60 05/05/2014 700 -00- 2171 -0000 Payroll Payroll PR Batch 00001.05.2014 Health Insurance -HSA 4,529.45 05/05/2014 700 -00- 2171 -0000 Payroll Payroll JUNE -2014 PR Batch 00002.05.2014 Health Ins - CoPay -JUNE 1,866.60 05/19/2014 700 -00- 2171 -0000 Payroll Payroll JUNE -2014 PR Batch 00002.05.2014 Health Insurance- HSA -JU 4,529.45 05/19/2014 700 -00- 2171 -0000 Payroll Payroll Check Total: 12,792.10 Vendor: 215 HENN CO INFO TECHNOLOGY DEPT Check Sequence: 22 1000045207 800 Mhz Radio - Apr 111.30 05/27/2014 101 -32- 4321 -0000 General General Check Total: 111.30 Vendor: 242 LUCINDA KIRCHER Check Sequence: 23 2014- Garden Garden Supplies Svc - Cathcart Park 100.00 05/27/2014 101 -53- 4245 -0000 General General Check Total: 100.00 Vendor: 247 DREW KRIESEL Check Sequence: 24 314224 April- Svc 300.00 05/27/2014 201 -00- 4400 -0000 SSC SSC 314224 April- Rental Svc 360.00 05/27/2014 201 -00- 4400 -0000 SSC SSC 314224 April- Pick up Supplies at Sam's 91.40 05/27/2014 201 -00- 4245 -0000 SSC SSC Check Total: 751.40 Vendor: 259 CLARE T LINK Check Sequence: 25 2014 -14 Park Conunission Meeting -05/13 187.00 05/27/2014 101 -52- 4400 -0000 General General Check Total: 187.00 Vendor: 260 LOCATORS & SUPPLIES, INC. Check Sequence: 26 0222929 -IN Safety Equip 49.50 05/27/2014 101 -32- 4245 -0000 General General Check Total: 49.50 Vendor: 268 NORMA & GENE MARIEN Check Sequence: 27 Garden -2014 Garden Supplies Svc - Freeman Park Entrance 100.00 05/27/2014 101 -53- 4245 -0000 General General Check Total: 100.00 Vendor: 478 ERIN MCGINNIS Check Sequence: 28 Garden -2014 Garden Supplies Svc - Freemanin Rain Garden 100.00 05/27/2014 101 -53- 4245 -0000 General General Check Total: 100.00 Vendor: 274 SHELLY MCGINNIS Check Sequence: 29 Garden -2014 Garden Supplies Svc - Freeman Plaza 100.00 05/27/2014 101 -53- 4245 -0000 General General Check Total: 100.00 Vendor: 279 METROPOLITAN COUNCIL (WASTEWATER) Check Sequence: 30 0001033480 Waste Water Svc - June Svc 45,684.54 05/27/2014 611 -00- 4385 -0000 Sewer Sewer 0001033593 Industrial Discharge Permit 350.00 05/27/2014 601 -00- 4437 -0000 Water Water Check Total: 46,034.54 Vendor: 473 MINNESOTA DEPARTMENT OF HEALTH Check Sequence: 31 564173 Statewide Hospitality License - 2014 35.00 05/27/2014 201 -00- 4437 -0000 SSC SSC Check Total: 35.00 Vendor: 7 MINNESOTA LIFE Check Sequence: 32 PR Batch 00001.05.2014 Life Insurance 390.73 05/05/2014 700 -00- 2180 -0000 Payroll Payroll Check Total: 390.73 Vendor: 456 MINNESOTA PIPE & EQUIP Check Sequence: 33 0313853 Curb Stop 182.62 05/27/2014 601 -00- 4245 -0000 Water Water 0314092 Hydrant Parts 37.03 05/27/2014 601 -00- 4245 -0000 Water Water Check Total: 219.65 Vendor: 306 JULIE MOORE Check Sequence: 34 05/01/14 Event Supplies 369.63 05/27/2014 201 -00- 4246 -0000 SSC SSC 05/01/14 -Miles Event Supplies Pick Up - Mileage 40.32 05/27/2014 201 -00- 4331 -0000 SSC SSC Check Total: 409.95 Vendor: 10 NCPERS MINNESOTA Check Sequence: 35 PR Batch 00001.05.2014 PERA Life 16.00 05/05/2014 700 -00- 2180 -0000 Payroll Payroll Check Total: 16.00 Vendor: 322 OFFICE DEPOT Check Sequence: 36 708525097001 File Expand 31.84 05/27/2014 101 -15- 4200 -0000 General General Check Total: 31.84 Vendor: 324 OMEGA INDUSTRIES Check Sequence: 37 14250 Coil - Sand Pro 79.00 05/27/2014 101 -32- 4221 -0000 General General Check Total: 79.00 Vendor: 8 PRUDENTIAL GROUP INSURANCE Check Sequence: 38 PR Batch 00001.05.2014 Long Tenn Disability 296.62 05/05/2014 700 -00- 2181 -0000 Payroll Payroll PR Batch 00001.05.2014 Short Tenu Disability 458.21 05/05/2014 700 -00- 2181 -0000 Payroll Payroll Check Total: 754.83 Vendor: 346 SAFETY SIGNS Check Sequence: 39 14200589 Traffic Control Watemiain Break-Sweetwater Cur 482.80 05/27/2014 601 -00. 4400 -0000 Water Water Check Total: 482.80 Vendor: 354 SHOREWOOD TRUE VALUE Check Sequence: 40 119383 Oil 10.99 05/27/2014101 -32- 4212 -0000 General General 119417 Light Bulbs 13.47 05/27/2014 101 -32- 4245 -0000 General General 119611 Tube 2.95 05/27/2014 101 -32 -4245 -0000 General General 119631 Fiber Spout Brush 6.98 05/27/2014 101 -32- 4245 -0000 General General 273977 Caution Tape 47.96 05/27/2014 101 -32- 4212 -0000 General General Check Total: 82.35 Vendor: 355 SHRED -N -GO INC Check Sequence: 41 37453 Svc Thm -05/15 35.00 05/27/2014 101 -13- 4400 -0000 General General Check Total: 35.00 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPT. Check Sequence: 42 June- 2014 -OBE Operating Budget Exp - June 86,879.67 05/27/2014 101 -21- 4400 -0000 General General Check Total: 86,879.67 Vendor: 364 SPRINGBROOK SOFTWARE INC Check Sequence: 43 1120 3rd Payment -20% -Core Set Phase 13,800.00 05/27/2014 403 -00- 4640 -0004 Equip Repl Equip Repl Check Total: 13,800.00 Vendor: 381 ThDA ENGINEERS ARCHITECTS Check Sequence: 44 002014001283 Shwd Valley 2013 St Rehab - Mar to Apr Svc 1,161.46 05/27/2014 404 -00- 4620 -0003 Street Cap Street Cap Check Total: 1,161.46 Vendor: 480 TOWN & COUNTRY FENCE Check Sequence: 45 3041032 Freeman Park -Ball Field #1- Replace Outfield Chain 16,550.00 05/27/2014 402 -00- 4620 -0000 Park Cap Park Cap Check Total: 16,550.00 Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 46 5022 Monthly Bacteria Svc 100.00 05/27/2014 601 -00 -4400 -0000 Water Water Check Total: 100.00 Vendor: 421 VERIZON WIRELESS Check Sequence: 47 9724485689 Sewer & Water Lines - 04/02/05/01 51.68 05/27/2014 601 -00- 4321 -0000 Water Water 9724485689 Sewer & Water Lines - 04/02/05/01 51.66 05/27/2014 611 -00- 4321 -0000 Sewer Sewer 9724485689 Sewer & Water Lures - 04/02 -05/01 51.66 05/27/2014 631 -00- 4321 -0000 Storm Water Storm Water Check Total: 155.00 Vendor: 415 WARNER CONNECT Check Sequence: 48 29918462 Comp Mahrt -Jun Svc 2,553.40 05/27/2014 101 -19- 4221 -0000 General General Check Total: 2,553.40 Vendor: 408 WM MUELLER & SONS INC Check Sequence: 49 191929 Road Maint 1,878.27 05/27/2014 101 -32- 4250 -0000 General General 192107 Road Maint 1,178.22 05/27/2014101 -32 -4250 -0000 General General Check Total: 3,056.49 Vendor: 411 XCEL ENERGY Check Sequence: 50 Stmt- 411869758 5655 Merry Lane - 04/09 -05/08 21.97 05/27/2014 101 -52- 4380 -0000 General General Check Total: 21.97 Total for Check Run: 193,891.08 Total of Number of Checks: 50 Payroll G/L Distribution Report User: nuiguyen La Batch: 00002.05.2014 - PR05192014 ITYYI CITY OF SHOREWOOD City of MW Shorewood Account Number DebitAmount CreditAmount Description FUND 101 General Fund DEPT 00 Non - Departmental 101 -00- 1010 -0000 0.00 48,940.78 CASH AND INVESTMENTS DEPT Total: 0.00 48,940.78 DEPT 11 Council 101 -11- 4103 -0000 1,300.00 0.00 PART -TIME 101 -11- 4122 -0000 99.47 0.00 FICA CONTRIB - CITY SHARE DEPT Total: 1,399.47 0.00 DEPT 13 Administraton 101 -13- 4101 -0000 7,763.31 0.00 FULL -TIME REGULAR 101 -13- 4103 -0000 155.75 0.00 PART -TIME 101 -13- 4121 -0000 494.40 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 534.92 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4151 -0000 26.14 0.00 WORKERS COMPENSATION DEPT Total: 8,974.52 0.00 DEPT 15 Finance 101 -15- 4101 -0000 4,646.68 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 306.24 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 313.36 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4151 -0000 15.61 0.00 WORKERS COMPENSATION DEPT Total: 5,281.89 0.00 DEPT 18 Planning 101 -18- 4101 -0000 6,248.84 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 391.22 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 377.03 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4151 -0000 23.11 0.00 WORKERS COMPENSATION DEPT Total: 7,040.20 0.00 DEPT 24 Protective Inspections 101 -24- 4101 -0000 3,857.85 0.00 FULL -TIME REGULAR PR - G/L Distribution Report (05/19/2014 - 11:38 AM) Page 1 Account Number Debit Amount CreditAmount Description 101 -24- 4121 -0000 247.07 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 224.92 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4151 -0000 21.75 0.00 WORKERS COMPENSATION DEPT Total: 4,351.59 0.00 DEPT 32 Public Works Service 101 -32- 4101 -0000 11,796.08 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 1,317.60 0.00 OVERTIME 101 -32- 4105 -0000 338.76 0.00 STREET PAGER PAY 101 -32- 4121 -0000 862.91 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 857.52 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4151 -0000 545.47 0.00 WORKERS COMPENSATION DEPT Total: 15,718.34 0.00 DEPT 52 Park Maintenance 101 -52- 4101 -0000 4,054.74 0.00 FULL -TIME REGULAR 101 -52- 4103 -0000 393.75 0.00 PART -TIME 101 -52- 4121 -0000 242.00 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 284.76 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4151 -0000 188.46 0.00 WORKERS COMPENSATION DEPT Total: 5,163.71 0.00 DEPT 53 Recreation 101 -53- 4101 -0000 877.05 0.00 FULL -TIME REGULAR 101 -53- 4121 -0000 63.58 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 65.54 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4151 -0000 4.89 0.00 WORKERS COMPENSATION DEPT Total: 1,011.06 0.00 FUND Total: 48,940.78 48,940.78 FUND 201 Southshore Center DEPT 00 Non - Departmental 201 -00 -1010 -0000 0.00 1,175.36 CASH AND INVESTMENTS 201 -00- 4101 -0000 655.53 0.00 FULL -TIME REGULAR 201 -00- 4103 -0000 397.50 0.00 PART -TIME 201 -00- 4121 -0000 47.53 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 74.31 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4151 -0000 0.49 0.00 WORKERS COMPENSATION DEPT Total: 1,175.36 1,175.36 PR - G/L Distribution Report (05/19/2014 - 11:38 AM) Page 2 Account Number Debit Amount Credit Amount Description FUND Total: 1,175.36 1,175.36 FUND 601 Water Utility DEPT 00 Non - Departmental 601 -00 -1010 -0000 0.00 8,986.87 CASH AND INVESTMENTS 601 -00- 4101 -0000 6,792.49 0.00 FULL -TIME REGULAR 601 -00- 4102 -0000 830.98 0.00 OVERTIME 601 -00- 4105 -0000 142.00 0.00 WATER PAGER PAY 601 -00- 4121 -0000 507.00 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 496.66 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4151 -0000 217.74 0.00 WORKERS COMPENSATION DEPT Total: 8,986.87 8,986.87 FUND Total: 8,986.87 8,986.87 FUND 611 Sanitary Sewer Utility DEPT 00 Non - Departmental 611 -00- 1010 -0000 0.00 4,275.14 CASH AND INVESTMENTS 611 -00- 4101 -0000 3,412.38 0.00 FULL -TIME REGULAR 611 -00- 4102 -0000 170.40 0.00 OVERTIME 611 -00- 4105 -0000 142.00 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 214.06 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 243.52 0.00 FICA CONTRIB - CITY SHARE 611 -00- 4151 -0000 92.78 0.00 WORKERS COMPENSATION DEPT Total: 4,275.14 4,275.14 FUND Total: 4,275.14 4,275.14 FUND 621 Recycling Utility DEPT 00 Non - Departmental 621 -00 -1010 -0000 0.00 978.69 CASH AND INVESTMENTS 621 -00- 4101 -0000 894.88 0.00 FULL -TIME REGULAR 621 -00- 4103 -0000 35.00 0.00 PART -TIME 621 -00- 4121 -0000 22.11 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 25.46 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4151 -0000 1.24 0.00 WORKERS COMPENSATION DEPT Total: 978.69 978.69 FUND Total: 978.69 978.69 PR - G/L Distribution Report (05/19/2014 - 11:38 AM) Page 3 Account Number DebitAmount CreditAmount Description FUND 631 Storm Water Utility DEPT 00 Non - Departmental 631 -00- 1010 -0000 0.00 1,309.88 CASH AND INVESTMENTS 631 -00- 4101 -0000 1,144.53 0.00 FULL -TIME REGULAR 631 -00- 4121 -0000 77.26 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 78.85 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4151 -0000 9.24 0.00 WORKERS COMPENSATION DEPT Total: 1,309.88 1,309.88 FUND Total: 1,309.88 1,309.88 FUND 700 Payroll Clearing Fund DEPT 00 Non - Departmental 700 -00- 1010 -0000 65,456.63 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 33,896.83 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 6,396.05 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 4,271.15 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 1,929.69 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 7,352.64 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 6,471.41 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 1,625.00 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,146.92 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 192.00 SEC 125 DEP CARE REIMB PAYABLE 700 -00- 2183 -0000 0.00 1,288.05 HEALTH SAVINGS ACCOUNT 700 -00- 2184 -0000 0.00 478.89 DENTAL DELTA 700 -00- 2185 -0000 0.00 408.00 DENTAL - UNION DEPT Total: 65,456.63 65,456.63 FUND Total: 65,456.63 65,456.63 Report Total: 131,123.35 131,123.35 PR - G/L Distribution Report (05/19/2014 - 11:38 AM) Page 4 #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Liquor License Renewals Meeting Date: May 27, 2014 Prepared by: Jean Panchyshyn, City Clerk Reviewed by: Bill Joynes, City Administrator Attachments: Resolutions (5) approving Liquor Licenses for five establishments in Shorewood Policy Consideration: City Code Chapter 401 - Liquor Regulations provides for consideration of the licensing of establishments requesting on- and off -sale liquor licenses. Background: The Minnetonka Country Club and the American Legion Post #259 currently hold on- sale liquor licenses in the City. Cub Foods currently holds a 3.2 percent off -sale malt liquor license. Park Square Subway (dba Shorewood Liquor) and TL Shorewood Inc (dba Team Liquor Wines & Spirits), both hold an off -sale intoxicating liquor license. All licenses expire on May 31, 2014. All licensees have submitted appropriate liquor license documentation and license renewal fees. Background checks were processed, and there were no disclosable records for convictions within the past year of any violation of laws relating to the sale of intoxicating liquor for these five establishments, Financial or Budget Considerations: Appropriate liquor license fees have been received and deposited into the corresponding license revenue fund. Options: 1) Adopt the Resolutions approving the liquor license for the five establishments in Shorewood 2) Denial of the license requests Recommendation / Action Requested: Adopt the following five Resolutions: On -sale Intoxicating Liquor and Special Sunday Sales license for the Minnetonka Country Club and the American Legion Post #259; 3.2 percent off -sale Malt Liquor license for Cub Foods; and off -sale intoxicating liquor licenses for Park Square Subway, dba Shorewood Liquor, and TL Shorewood Inc, dba Team Liquor Wine & Spirits. Next Steps and Timelines: Staff will issue the licenses to the establishments and forward appropriate documents to the State Alcohol and Gambling Enforcement division for their records and approval. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE ON -SALE INTOXICATING LIQUOR & SPECIAL SUNDAY SALES WHEREAS, the Shorewood City Code, Sections 402.02, 403.05, 1300.01 and 1300.02, provides for the licensing of the sale of intoxicating liquor in the City and requires a special license for Sunday sales; and WHEREAS, said Code provides that the applicant shall complete an application for a liquor license, pay the required licensing fee, fiilfill certain requirements concerning insurance coverage, have a favorable background investigation; WHEREAS, the following applicant has satisfactorily completed the requirements for the issuance of a license for the "on- sale" of intoxicating liquor and for a special license for "Sunday Sales ". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the "on- sale" of intoxicating liquor and a special Sunday License for sales be issued for a term of one year, from June 1, 2014 to May 31, 2015, consistent with the requirements and provisions of Chapter 400 of the Shorewood City Code, to the following applicant: Address Minnetonka Country Club 24575 Smithtown Road Shorewood, MN 5 533 1 ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 27th day of May, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE ON -SALE INTOXICATING LIQUOR & SPECIAL SUNDAY SALES WHEREAS, the Shorewood City Code, Sections 402.02, 403.05, 1300.01 and 1300.02, provides for the licensing of the sale of intoxicating liquor in the City and requires a special license for Sunday sales; and WHEREAS, said Code provides that the applicant shall complete an application for a liquor license, pay the required licensing fee, fiilfill certain requirements concerning insurance coverage, have a favorable background investigation; WHEREAS, the following applicant has satisfactorily completed the requirements for the issuance of a license for the "on- sale" of intoxicating liquor and for a special license for "Sunday Sales ". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the "on- sale" of intoxicating liquor and a special Sunday License for sales be issued for a term of one year, from June 1, 2014 to May 31, 2015, consistent with the requirements and provisions of Chapter 400 of the Shorewood City Code, to the following applicant: Address American Legion Post 4259 24450 Smithtown Road Shorewood, MN 5 533 1 ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 27th day of May, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION APPROVING A 3.2 PERCENT "OFF- SALE" MALT LIQUOR LICENSE WHEREAS, the Shorewood City Code, Sections 402.05 provides for the licensing of the sale of 3.2 percent malt liquor in the City; and WHEREAS, said Code provides that the applicant shall complete an application for a liquor license, pay the required licensing fee, fiilfill certain requirements concerning insurance coverage, have a favorable background investigation; WHEREAS, the following applicant has satisfactorily completed an application, and has fiilfilled the requirements for the issuance of a license for the "off- sale" of 3.2 percent malt liquor NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the "off- sale" of 3.2 percent malt liquor be issued for a term of one year, or that portion thereof, from June 1, 2014 to May 31, 2015, consistent with the requirements and provisions of Chapter 400 of the Shorewood City Code, to the following applicant: Applicant Address Shorewood 2001 L.L.C, Dba, Cub Foods 23800 State Highway 7 Shorewood, MN 5 533 1 ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 27th day of May, 2014. ATTEST: Scott Zerby, Mayor Jean Panchyshyn, City Clerk CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION APPROVING AN OFF -SALE INTOXICATING LIQUOR LICENSE WHEREAS, the Shorewood City Code, Chapter 401, provides for the licensing of the off -sale of intoxicating liquor in the City; and WHEREAS, said Code provides that the applicant shall complete an application for a liquor license, pay the required licensing fee, fiilfill certain requirements concerning insurance coverage, have a favorable background investigation; WHEREAS, the following applicant has satisfactorily completed the requirements for the issuance of a license for the "off- sale" of intoxicating liquor; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the "off- sale" of intoxicating liquor be issued for a term of one year, or that portion thereof, from June 1, 2014 to May 31, 2015, consistent with the requirements and provisions of Chapter 401 of the Shorewood City Code, to the following applicant: Park Square Subway, Inc. DBA Shorewood Liquor Address 23670 State Hwy. 7 Shorewood, MN 5 533 1 ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 27th day of May, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION APPROVING AN OFF -SALE INTOXICATING LIQUOR LICENSE WHEREAS, the Shorewood City Code, Chapter 401, provides for the licensing of the off -sale of intoxicating liquor in the City; and WHEREAS, said Code provides that the applicant shall complete an application for a liquor license, pay the required licensing fee, fiilfill certain requirements concerning insurance coverage, have a favorable background investigation; WHEREAS, the following applicant has satisfactorily completed the requirements for the issuance of a license for the "off- sale" of intoxicating liquor; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the "off- sale" of intoxicating liquor be issued for a term of one year, or that portion thereof, from June 1, 2014 to May 31, 2015, consistent with the requirements and provisions of Chapter 401 of the Shorewood City Code, to the following applicant: Address TL Shorewood Inc 19905 State Hwy. 7 dba Team Liquor Wine & Spirits Shorewood, MN 5 533 1 ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 27th day of May, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor #3C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title / Subject: Approve Agreement between SLMPD and City of Excelsior for summer dock and park patrol services Meeting Date: May 27, 2014 Prepared by: Jean Panchyshyn, City Clerk Reviewed by: Bill Joynes, City Administrator Attachments: 2014 Park and Dock Patrol Services proposal Background: Each year, the City of Excelsior enters into an agreement with the SLMPD for dock and park patrol services. The Joint Powers Agreement allows a member community to contract with the SLMPD for additional services as long as these services do not use existing SLMPD staff. All costs are the responsibility of the contracting city and the other member cities must approve the agreement. Financial or Budget Considerations: There are no financial considerations. Options: Approve the agreement between Excelsior and the SLMPD; deny approval; or request additional information. Recommendation / Action Requested: Staff recommends Council approve, by motion, the agreement between Excelsior and the SLMPD for the year 2014 summer dock and park patrol services. Next Steps and Timelines: Staff will notify the SLMPD and City of Excelsior of the approval. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 OVERVIEW The focus of this proposal is on providing for the safe and orderly use of the Commons Park and Port of Excelsior as well as the security of the adjacent residential neighborhoods and business district. It is not profit driven as would typically be the case when such supplemental services are outsourced. The financial interest of the South Lake Minnetonka Police Department ( SLMPD) is to recoup the direct expenses associated with providing these additional services specific to one member city. Taken into account is that the City of Excelsior is already contributing to the infrastructure of the SLMPD and that this increased presence during the busier summer months complements the overall delivery of services among all four member cities. The approach taken for providing park and dock patrol services will essentially be the same as last year with virtually no change in the allocation and number of hours between job classifications. The tentative schedule will span between Memorial Day and Labor Day weekends, unless extended through mutual agreement. Staffing will be more heavily weighted on weekday evenings and weekends. The schedule is subject to change due to the availability of personnel, weather conditions and park usage. These adjustments have historically kept costs below the budgeted amount with last season being no exception. The personnel working this seasonal part-time employment will either be classified as a park police officer or a park service officer. The job classification of park police officer requires state licensor as a peace officer and thus is a more highly skilled position with additional duties and responsibilities. The job classification of park service officer is a civilian position with duties and responsibilities that do not require state licensor as a peace officer. The most current j ob descriptions for both classifications are included with this proposal. See Appendix A. SEASONAL PART -TIME POSITIONS Park Police Officer Park police officers are sworn personnel with duties and responsibilities that require licensor as a police officer. Individuals working this seasonal part-time employment typically have a past or current affiliation with the SLMPD. Their patrol district includes the central business and residential areas bordered by the following streets: Lake Street, West Lake Street, Third Street and Morse Avenue. The focus within this district is on traffic and parking enforcement along with other nuisance complaints such as excessive noise. Compensation for the job classification of park police officer follows the same self - adjusting hourly rate previously established by the SLMPD Coordinating Committee for fully- licensed police officers employed on a part-time basis. This Excelsior Park and Dock Patrol Program Proposed Services - 2014 Summer Season Page 2 of 3 hourly rate is based on the salary in the current labor agreement for an entry -level police officer. This is not only fair, but avoids a potential union issue. Benefits provided for this seasonal position are limited to uniforms and gear along with the training required to maintain their status as a licensed police officer. Park Service Officer Park service officers are civilian personnel with duties and responsibilities that do not require licensor as a police officer. Individuals working this seasonal part -time employment are normally already affiliated with the SLMPD as reserve officers and /or part -time community service officers. Park service officers are cross - trained so they can patrol the park, dock or both. Compensation for the job classification of park service officer is determined through an annual review process, which supports a modest increase in 2014. Benefits provided for this seasonal position are limited to uniforms and gear along with the required amount of training. OTHER CONSIDERATIONS SLMPD Coordinator /Community Liaison An essential element of this proposal is having a person designated at the SLMPD to coordinate the daily operations of this seasonal program and to serve as a liaison with community members. David Hohertz will once again be performing this seasonal role along with his many other duties and responsibilities as support services manager for the SLMPD. He has maintained his licensor as a police officer and once again will be working as a park police officer. Field Supervision One of the many benefits of having the SLMPD oversee park and dock patrol services is the direct supervision in the field. The on -duty patrol sergeant, or in his /her absence the senior on -duty patrol officer, will monitor the seasonal part -time personnel working on any given day. Such an arrangement is important not only for the effective delivery of these services, but from a risk management perspective as well. Governmental agencies are increasingly becoming the target of litigation when it comes to claims of negligent supervision of personnel, especially when it concerns law enforcement functions. The SLMPD assumes this supervisory role when providing park and dock patrol services for the City of Excelsior. Training Most, if not all, of the individuals that will be working this seasonal part -time employment are already affiliated with the SLMPD. This means they are familiar with SLMPD operations and have Excelsior Park and Dock Patrol Program Proposed Services - 2014 Summer Season Page 3 of 3 received training commensurate with their job classification of either park police officer or park service officer. They are allowed to carry certain self - defense equipment if properly trained and authorized by the SLMPD. Any training deficiencies will be addressed by the SLMPD. Prior to the start of the season, a meeting is held with all the personnel working this detail to make sure everyone has a clear understanding of their duties and responsibilities. Cost to Excelsior All - inclusive hourly rates have been established for the job classifications of park police officer and park service officer. These reflect actual payroll costs plus a five percent administration fee. See Appendix B. The five percent administration fee is intended to recapture the overhead costs associated with the SLMPD administrating and supervising these additional services along with providing vehicles and equipment (radios, cellular phones, etc.). Uniforms, gear, training and certification costs are an additional expense for the City of Excelsior. These expenses will be less for returning personnel and more for new personnel. The attached spreadsheets show both the 2014 hourly rates for the aforementioned job classifications as well as the projected overall cost for the season based on the tentative work schedule. The SLMPD will work within a mutually agreed upon budget for providing these seasonal park and dock patrol services and will not exceed this amount by more than five percent without prior approval from the City of Excelsior. This is with the understanding, however, that the SLMPD has the discretion within this financial limitation to allocate personnel and resources as deemed necessary to achieve the desired results. It should be noted that the sponsor of a special event requiring expanded park patrol coverage is responsible for the additional cost. CONCLUSION A considerable amount of time and effort has gone into preparing this proposal so that it represents an excellent overall value for the City of Excelsior. The SLMPD is committed to working with representatives from the City of Excelsior along with affected residents, business owners and the general public in finding the right balance between the expense of providing these services and providing for the orderly use of the park, municipal docks and surrounding areas. APPENDIX A Job Descriptions Park Police Officer Park Service Officer DEPARTMENT MANUAL SOUTH LAKE MINNETONKA ISSUE DATE EFFECTIVE DATE POLICE DEPARTMENT GENERAL ORDER 03/30/07 03/30/07 JOB DESCRIPTION DISTRIBUTION for PARK POLICE OFFICER ALL PERSONNEL REQUIREMENTS NUMBER 118 RESCINDS 118 - (Dated 04/27/06) (1) Must be licensed or eligible to be licensed as a police officer through the Minnesota Board of Peace Officer Standards and Training. (2) Must meet selection standards as mandated by the Minnesota Board of Peace Officer Standards and Training. (3) Have CPR and first aid training with First Responder or Emergency Medical Technician certification preferred. (4) Participate in a selection process as deemed necessary by the Chief of Police. Preference will be given to personnel currently affiliated with the South Lake Minnetonka Police Department who meet the eligibility requirements with a history of exemplary performance. NATURE OF DUTIES Park Police Officer is a seasonal part -time position in the City of Excelsior that requires state licensor as a police officer. It is not a union position given the temporary nature of the assignment and the job classification. The normal duration of this seasonal position is between Memorial Day Weekend and Labor Day Weekend, but may be extended longer depending on the need. Work performed is in accordance with department policies and procedures. The primary service area includes the Excelsior Commons Park and adjacent roadways along with the central business district and adjoining neighborhoods. This primary service area is bordered by the following roads: Lake Street, West Lake Street, Third Street and Morse Avenue. Duties are carried out in a manner consistent with community oriented policing and include general patrol, maintenance of order, prevention of crime, enforcement of state statutes /local ordinances, medical assistance and calls for service. Stamina is needed in order to be outside for extended periods of time on foot and bike patrol. Good communication skills and common sense are essential parts of this position. EXAMPLE OF WORK PERFORMED (1) Patrol the Excelsior Commons Park and adjacent roadways on foot, bike and in a police vehicle. Maintain high visibility as a deterrent to inappropriate behavior. PAGE 2 - REVISED GENERAL ORDER NUMBER 118 (2) Patrol the central business district and adjoining neighborhoods on foot, bike and in a police vehicle. Maintain high visibility as a deterrent to inappropriate behavior. (3) Assist the public as a goodwill ambassador for the City of Excelsior. (4) Enforce state statutes and local ordinances pertaining to criminal, traffic and nuisance violations. (5) Monitor and enforce parking meters. (6) Monitor and take appropriate action for the prohibited use and display of alcoholic beverages. (7) Take appropriate action to deal with boisterous and disorderly behavior as well as other inappropriate conduct. (8) Render medical assistance. (9) Account for lost and found property in the park. (10) Maintain daily activity logs and complete reports as required. (11) Testify in court when requested. (12) Perform such other work as directed or assigned by a supervisor. DEPARTMENT MANUAL SOUTH LAKE MINNETONKA POLICE DEPARTMENT GENERAL ORDER JOB DESCRIPTION for PARK SERVICE OFFICER REQUIREMENTS ISSUE DATE I EFFECTIVE DATE 03/30/07 1 03/30/07 DISTRIBUTION ALL PERSONNEL (1) High school graduate, with an interest in law enforcement preferred. (2) Physically able to perform job. NUMBER 146 RESCINDS 146 - (Dated 06/05/01) (3) Have a valid Minnesota Driver's License with a good driving record. (4) No substantive criminal record. (5) Have CPR and first aid training with First Responder or Emergency Medical Technician certification preferred. (6) Participate in a selection process as deemed necessary by the Chief of Police. Preference will be given to personnel currently affiliated with the South Lake Minnetonka Police Department who meet the eligibility requirements with a history of exemplary performance. NATURE OF DUTIES Park service officer is a seasonal part -time position in the City of Excelsior. Assignments include park and dock patrol, which normally extend from Memorial Day Weekend through Labor Day Weekend unless extended further. Park service officers are cross - trained so they can work either assignment. It is a civilian position that will require the wearing of a uniform as approved by the department. Enforcement authority is limited to what is allowable under Excelsior City Code (Section 1 -14). This includes ordinances dealing with parks, municipal docks, animals, parking and nuisance matters. Park service officers will be allowed to carry certain self - defense equipment if trained and approved by the department. They need to have the stamina to be outside on foot or bike patrol for extended periods of time. They should have good communication skills in order to present a positive image to the general public and be able to deter criminal and nuisance type violations. They need to use good common sense and be willing to call for assistance when situations warrant additional help from on -duty officers with the South Lake Minnetonka Police Department (SLMPD) and /or Water Patrol Deputies with the Hennepin County Sheriff's Department (HCSD). PAGE 2 - REVISED GENERAL ORDER NUMBER 146 PARK PATROL - EXAMPLE OF WORK PERFORMED (1) Patrol the Excelsior Commons Park and adjacent roadways on foot, bike and in a police vehicle. Maintain high visibility as a deterrent to inappropriate behavior. (2) Assist the public as a goodwill ambassador for the City of Excelsior. (3) Enforce local ordinances as authorized by Excelsior City Code (Section 1 -14). (4) Monitor and enforce parking meters. (5) Monitor and take appropriate action for the prohibited use and display of alcoholic beverages. (6) Take appropriate action to deal with boisterous and disorderly behavior as well as other inappropriate conduct. (7) Render first -aid within skill level and call for assistance when needed. (8) Account for lost and found property in the park. (9) Maintain daily activity logs and complete reports as required. (10) Testify in court when requested. (11) Perform such other work as directed or assigned by a supervisor. DOCK PATROL - EXAMPLE OF WORK PERFORMED (1) Direct commercial and private boat traffic use of the Excelsior Municipal Docks. Keep outer pier open for approved watercraft, which requires checking to make sure boats in this area have the proper authorization. Monitor inner pier for violations and issue written warnings and /or citations as authorized by Excelsior City Code (Section 1 -14). (2) Foot patrol in the area of the Excelsior Municipal Docks (Port of Excelsior). (3) Assist the public as a goodwill ambassador for the City of Excelsior. (4) Take appropriate action to deal with boisterous and disorderly behavior as well as other inappropriate conduct. (5) Monitor and take appropriate action for the prohibited use and display of alcoholic beverages. PAGE 3 - REVISED GENERAL ORDER NUMBER 146 (6) Render first -aid within skill level and call for assistance when needed. (7) Notify HCSD Water Patrol Deputies of reported and /or observed water craft concerns on the lake. (8) Be well versed in communication equipment in order to monitor and be able to contact Hennepin County Dispatch, SLMPD Officers, HCSD Water Patrol Deputies and Charter Boat Employees. (9) Account for lost and found property in the park. (10) Maintain daily activity logs and complete reports as required. (11) Testify in court when requested. (12) Perform other duties as assigned by the Chief of Police and /or designee. APPENDIX B Projected Cost to Excelsior Year 2014 Park and Dock Patrol Services SOUTH LAKE MINNETONKA POLICE DEPARTMENT 1 � r Seasonal Part -Time Positions Hourly Rate Payroll Taxes Workers Compensation Administration Fee Total (1) (2) (3) Park Police Officer $24.96 $1.91 $0.80 $1.25 $28.92 Park Service Officer $14.39 $1.10 $0.46 $0.72 $16.67 (1) Employer Social Security & Medicare Tax Rates - 7.65% (2) Employer Workers Compensation Rate - 3.22% (3) SLMPD Administration Fee - 5.0% Notations: Additional Costs for Training, Uniforms, Gear, Etc. Figures Rounded SOUTH LAKE MINNETONKA POLICE DEPARTMENT Projected Budget - 2013 Season 978 $20,746 Actual Total Cost - 2013 Season $17,413 Notation: Figures Rounded Projected Hours Hourly Rate Part -Time Seasonal Positions Total Amount 2014 Season Total Park Police Officer Licensed Police Officer Position - Patrol Commons 272 $28.92 $7,866 Park and Central Business /Residential Areas Park Service Officer - Commons Park Civilian Position - Patrol Commons Park and Adjacent 403 $16.67 $6,718 Residential /Business Areas Park Service Officer - Municipal Docks Civilian Position - Patrol Port of Excelsior and 303 $16.67 $5,051 Municipal Docks Training $600 Uniforms, Gear, Etc. $900 Total 978 $21,135 Projected Budget - 2013 Season 978 $20,746 Actual Total Cost - 2013 Season $17,413 Notation: Figures Rounded #3D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Setting a Date for a Work Session to Discuss Establishing a Policy on the use of Chemicals for Vegetation Management Meeting Date: May 27, 2014 Prepared by: Bill Joynes, City Administrator Attachments: Background: At the April 28, 2014, City Council Regular meeting, resident Alan Yelsey of 26335 Peach Circle requested the city council consider developing a policy that states how and when chemicals will be used in and by the city for vegetation management. Council agreed to schedule a work session in order to further discuss and learn more about this issue. Recommendation/ Action Requested: A motion setting June 23, 2014, for the work session is in order. Mr. Yelsey will be notified of the work session. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient and visionary leadership. Page 1 #3E MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Proposal for Professional Design and Construction Services for Sunnyvale Lane Improvement Project Meeting Date: May 27, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: lean Panchyshyn, City Clerk Attachments Proposal by WSB and Associates, Inc. Policy Consideration: Should the City enter into a contract with WSB and Associates for Professional Design and Construction Engineering services for the Sunnyvale Lane Improvement Project? Background: On May 12, 2014, the Shorewood City Council accepted the feasibility report for the Sunnyvale Lane Improvement Project, with direction to staff that the watermain that was considered for the improvement project would not move forward, as part of this improvement. Attachment 1 to this report is the proposal for engineering, for both design and construction services, based upon that direction by the City Council. In accordance with the approved feasibility report, the project will be funded with City roadway reconstruction funds, sanitary sewer funds and stormwater funds. Proposed Services • Project management and coordination /meetings with City staff and the City Council. • Coordinate construction of the proposed project with private utility companies located in the improvement corridor. This coordination will include providing design drawings to any affected utility companies and hosting an on -site utility relocation meeting to determine what utilities, if any, will require relocation. • Final stormwater and grading design to improve area drainage • Prepare final project and construction schedule • Prepare and submit requisite agency permits identified in the project feasibility report. • Preparation of estimated quantities and detailed engineer's opinion of probable construction cost as it relates to the work outlined in our scope of services. • Prepare final plans, project specific specifications, contract documents, and bidding forms. Specifications will be in accordance with the City of Shorewood standards and Mn /DOT standard specifications. ■ Coordinate project advertisement, distribute plans and specifications to the contractors, as well as any required addenda. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 • Attend the bid opening at City Hall and prepare a tabulation of bids, and bid results letter for City Council consideration of award. ■ WSB will provide construction administration, observation and survey services including project management (weekly construction meetings, utility coordination, contractor coordination, project close -out); construction survey staking; construction observation; record drawings; permit monitoring and compliance review. Financial or Budget Considerations: Estimated fees for Final Design and Bidding Services Fees are in the amount of $31,639. Estimated fees for Construction Services are in the amount of $31,946. The estimated design and construction services fees are within the indirect costs identified in the feasibility report. Options: 1. Accept the proposal as provided. 2. Provide Staff with alternative direction. Recommendation / Action Requested: 1. Staff is recommending Option 1 be approved by motion to accept the proposal as presented. Connection to Vision / Mission: Providing safe infrastructure provides good service to our residents and assists the City with long term fiscal responsibility. "Im- 7 A „..weia tcv, Me. Engineering ■ Planning ■ Environmental ■ Construction May 20, 2014 Mr. Larry Brown Director of Public Works City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Proposal for Final Design & Construction Services 2014 Street and Utility Improvement Project — Sunnyvale Lane City of Shorewood (WSB #1459 -850) Dear Mr. Brown: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763- 541 -1700 WSB & Associates, Inc. is pleased to provide you with our proposal for the final design, bidding, and construction services for the 2014 Sunnyvale Lane Improvement Project. The proposed improvements include the reconstruction of Sunnyvale Lane between Meadowview Lane and Eureka Road, in accordance with the Capital Improvement Plan and Pavement Management Plan. Project Understanding The Sunnyvale Lane Improvement Project was initiated by the City Council at their January 23, 2014 meeting. The project feasibility report was presented to the City on March 24, 2014, and accepted by the Council. The project is proposed to: • Provide a cost - effective means of continuing the City's street improvement efforts • Ensure adequate means of transportation for local residents • Improve pedestrian and vehicle safety • Improve area drainage and correct existing drainage problems The feasibility report provided an opinion of project costs that incorporated 2014 construction costs with a 10% contingency and an overall project indirect cost opinion estimated as a 25% of the construction cost contingency. The report indicates the project will be funded with City reconstruction funds, sanitary sewer funds, stormwater funds, and assessments to the adjacent properties for the watermain. Proposed Services • Project management and coordination /meetings with City staff and the City Council. • Coordinate construction of the proposed project with private utility companies located in the improvement corridor. This coordination will include providing design drawings to any F .01459 - 550'. -lh (,, mar ' oNT,nhn -Sttl p,Sm”, afe 1) "7osaff F"'dDes cc t— no—1 ", Sunnyvale Lane — Final Design & Constriction Services Proposal May 20, 2014 Page 2 affected utility companies and hosting an on -site utility relocation meeting to determine what utilities, if any, will require relocation. • Final stormwater and grading design to improve area drainage • Provide the final assessment roll • Attend the Assessment Hearing and provide a brief description of the project • Prepare final project and construction schedule • Prepare and submit requisite agency permits identified in the project feasibility report. • Preparation of estimated quantities and detailed engineer's opinion of probable construction cost as it relates to the work outlined in our scope of services. • Prepare final plans, project specific specifications, contract documents, and bidding forms. Specifications will be in accordance with the City of Shorewood standards and Mn /DOT standard specifications. • Coordinate project advertisement. We will distribute plans and specifications to the contractors, as well as any required addenda. We will also attend the bid opening at City Hall and prepare a tabulation of bids, and bid results letter for City Council consideration of award. ■ WSB will provide construction administration, observation and survey services including project management (weekly construction meetings, utility coordination, contractor coordination, project close -out); construction survey staking; construction observation; record drawings; permit monitoring and compliance review. We are proposing to complete the work on a cost - reimbursable basis in accordance with our current fee schedule. Estimated fees for Final Design and Bidding Services Fees are in the amount of $31,639 and estimated fees for Construction Services are in the amount of $31,946. The estimated design and construction services fees are within the indirect costs identified in the feasibility report. Thank you for this opportunity to provide professional consulting services to the City of Shorewood. If this proposal is acceptable, please execute the signature block below and return as our authorization to proceed. Please do not hesitate to contact me at 651 - 286 -8453 if you have any questions. Thank you. Sincerely, WSB & Associates, Inc. Paul Hornby, PE Senior Project Manager K 01459-550. 4,h Conlw 2014 Cnhn -SZ". x1 1" Sm",afe 1) "7osaff F"'d Des c c t— no—1 ", Sunnyvale Lane — Final Design & Constriction Services Proposal May 20, 2014 Page 3 PROPOSAL FOR: Final Design /Bidding Services and Construction Services — Sunnyvale Lane Improvement Project, City Project 14 -01. ACCEPTED BY: City of Shorewood, MN Name Title Date b. 01459- s50'4,b Conlw 2014 Cnhn- SZ".xzJ"S -",alc 1)oosa1 / cc t"'no—1 ", €fit' ANSOC itJICS, .177C. Estimate of Project Fees 2014 Utility & Street Improvements - Plans & Specifications - Sunnyvale Lane City of Shorewood, MN [Hourly Rate Estimated Hours Amount Senior Project Manager Project Manager Engineering Specialist VI Engineering Specialist III Project Engineer Graduate Engineer Water Resources Project Manager Office Technician Total Hours Phase Description PH JS BF JK CL MM JC EF $ 31,639.00 11TOTAL PROJECT FEE AMOUNT $ 31,639.00 $ 31,639.00 2. Final Design A. Final Design - Surface Improvements 2 24 24 6 56 $ 6,370.00 B. Final Design - Typical Sections, Details, Title, Alignment, Mise 2 8 8 8 26 $ 2,774.00 C. Final Design -Storm SeNver Improvements 1 8 8 4 4 25 $ 2,803.00 D. Final Design - Restoration/SWI'PP 1 4 1 8 14 $ 1,605.00 E. Final Design - Traffic Control/Signing and Striping 1 4 1 6 $ 653.00 F. Specifications 2 8 8 16 8 42 $ 3,886.00 G. Minnehaha Creels Watershed Permit 6 6 $ 714.00 H. Private Utility Coordination 1 2 4 7 $ 713.00 L Quality Assurance /Quality Control 4 8 8 20 $ 2,372.00 J. Bidding Administration 4 8 8 8 28 $ 2,692.00 K. Cost Estimate 2 4 8 14 $ 1,426.00 L. Assessments and Funding 4 4 4 2 14 $ 1,516.00 M Meetings (Assessment Hearing, preparation of materials) 4 1 4 9 $ 1,035.00 N. Project Management 8 16 24 $ 3,080.00 29 58 40 48 16 64 18 18 291 $ - Grand Total Hours 29 58 40 48 16 64 18 18 291 $ - [Hourly Rate 147.00 119.00 122.00 113.00 104.00 82.00 119.00 62.00 Total Direct Labor Amount $ 4,263.00 $ 6,902.00 $ 4,880.00 $ 5,424.00 $ 1,664.00 $ 5,248.00 $ 2,142.00 $ 1,116.00 $ 31,639.00 11TOTAL PROJECT FEE AMOUNT $ 31,639.00 $ 31,639.00 & Associates, trier. Estimate of Project Fees 2014 Utility & Street Improvements - Plans & Specifications - Sunnyvale Lane City of Shorewood, MN Hourly Rate Estimated Hours Amount Senior Project Manager Project Manager Quality Assurance Manager Lead Project Inspector Project Engineer Senior Survey Technician Two Person Survey Crew Clerical Technician Total Hours Phase Description PH is TM - NP PH 4,650.00 EF 31,946.00 3 Project Management $ 31,946.00 $ 31,946.00 A. Project Management 8 21 4 33 4,171.00 B. Public Involvement & Coordination 12 4 16 2,240.00 Contract Management A. Pre - Construction Conference 2 2 2 2 2 1,096.00 B. Weelav Meeting (Assume 4 Meetings) 12 2 8 2,444.00 C. Contract Administration 4 4 2 4 1,504.00 D. Monthly Pav Estimates 4 8 8 1,740.00 E. Final Pav Voucher 2 2 4 2 1,040.00 Construction Inspection Services A. Pre - Project Inspection 2 2 4 916.00 B. Part Time Construction Inspection (4 Weeks) 4 4 80 8,764.00 C. Construction Staling & Coordination 8 30 38 5,602.00 E. Punchlist / Final Inspection 1 2 1 6 10 1,085.00 Materials A. Testing Documentation 2 2 192.00 B. Concrete Field Testing / Coordination 4 4 384.00 C. Grading & Base Field Testing Coordination / Review 4 4 384.00 D. Bituminous Field Testing Coordination / Review 4 4 384.00 35 53 13 128 8 30 16 283 31,946.00 Grand Total Hours 1 35 53 1 13 128 1 8 1 30 16 283 31,946.00 Hourly Rate 147.00 1 119.00 1 124.00 1 104.00 1 96.00 1 119.00 1 155.00 1 62.00 Total Direct Labor Amount 5,145.00 6,307.00 1,612.00 - 12,288.00 952.00 4,650.00 992.00 31,946.00 TOTAL PROJECT FEE AMOUNT $ 31,946.00 $ 31,946.00 Title / Subject: Meeting Date: Prepared by: Reviewed by: Attachments: #3F MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Establishing the 2015 Budget Schedule 5/27/14 Bruce DeJong, Finance Director Bill Joynes, City Administrator Proposed Schedule Resolution Policy Consideration: When does the City Council want to discuss budgets and capital plans for 2015? Background: Finance staff generally prepares a budget schedule to provide the City Council with information to review. For the 2015 budget, staff has attached meeting dates that mirror previous schedules. This timeline should allow sufficient time for discussion on the General Fund to adopt the preliminary tax levy and budget by the first meeting in September. This will provide staff with time to meet the state deadline of September 15 for certification to Hennepin County. The capital improvement plans (CIP) will then be discussed in October and November. Final adoption of the budget and CIP will take place in December after the Truth -in- Taxation hearing. Financial or Budget Considerations: These discussions and adoption of the tax levy, budgets, and capital outlay plans will allow the city to meet desired service levels for property owners in 2015 and allow reasonable planning for capital needs in future years. Options: 1. Approve the schedule as presented. 2. Modify the schedule with different dates that still meet statutory guidelines. 3. Do nothing at this time and allow staff to bring forward discussion items as needed or desired. Recommendation / Action Requested: Adopt the resolution as presented. Next Steps and Timelines: Hold budget meetings as planned or needed. Connection to Vision / Mission: This item is connected to the City's mission of fully funding city services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD Proposed Budget Schedule for the 2015 Budget, 2015 -2024 Capital Improvement Plan, and Taxes Levied in 2014, Payable in 2015 Date Description 06/16/14 Budget worksheets distributed to department heads. 07/03/14 Completed budget worksheets due back to Finance. 07/14/14 Budget discussion — Council philosophy and direction (Council and Staff) (no hard numbers) 07/28/14 Work- session: General Fund departments discussion (Council and Staff) 08/11/14 Work- session: Public Safety budget discussions (Council, Staff, Police & Fire Chiefs) 08/25/14 Work- session: Public Works budget discussions (Council and Staff) 09/08/14 Regular Council meeting. Council adopts 2015 proposed budget, tax levy, and Truth-in-Taxation public hearing date. 09/15/14 Proposed budget and levy must be certified to County Auditor by this date. State PT Form 280 also to be submitted. 10/13/14 Work- session: Enterprise Budget session (Council and staff) 10/27/14 Work- session: Capital Improvement Plan session (Council and staff) 11/10/14 Work- session: Enterprise Budget Final Review (Council and staff) 11/17 - 11/22/14 Hennepin County to mail Notice of Proposed Property Tax by this date. 11/24/14 Work- session: Final General Fund Budget Review 12/01/14 Tnrth -In- Taxation Budget Public Hearing. 12/08/14 Regular Council meeting. Final 2014 budgets and levy to be adopted. 12/26/14 Final levy and budgets must be certified to the County Auditor by this date. State forms Payable 2015 Property Tax Levy Report and PT Form TNT 2015 also due. CITY OF SHOREWOOD RESOLUTION NO. 14- RESOLUTION ESTABLISHING THE 2015 BUDGET SCHEDULE WHEREAS, the City Council annually prepares a tax levy and budget for city services in the following year; and WHEREAS, those levy and budget decisions must be made according to a statutory timeframe and communicated to other government agencies; and WHEREAS, the City Council desires to be open and communicate clearly with interested parties in order for them to provide timely and meaningful input into the tax levy and budget decisions for city services and capital purchases; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood establishes the attached schedule for purposes of facilitating budget discussions and meeting statutory deadlines. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of May, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor CITY OF SHOREWOOD PARK TOUR MEETING WEDNESDAY, MAY 7, 2014 MINUTES PARK TOUR 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 6:1_5 P.M. The Commission met at Freeman Park at approximately 6:15 pm for the tour of City parks. Chair Mangold, Commissioners Hartmann, Mangold and Savaell Nvere present. Commissioner Dietz Nvas absent. 1. FREEMAN PARK Discussion included the folloN ng: • Possible hockey rink. locations — suggested the area near Eddy Station. • Full-sized rink. Nvas not seen as necessary as most skaters practice indoors • Staff Nvas directed to find out what size rink. Nvould suit hockey organizations and to find out how much the outside rinks Nvere used • Summer uses for the hockey rink. • No guarantee there Neill be usable grass in the spring after hockey rink. is used • NICE rink. system could be a temporary solution • Park users enjoy all the open space in the park. • Ball field fence near Eddv Station needs repair and /or replacement • Expected life span of fencing • Small shelter Neill be v rapped • Review of new ball field fence shoNved balls can roll under the fence. Dirt could be placed to stop balls if it doesn't impact drainage or poles could be loNvered about 3 inches. • Garden revieNved shoNved two trees have been removed. • Concerns raised about turf and providing Nvater to the site from Park Lane. • Requires a spigot that costs around $2,000 • Drinking fountain needs replacement at concession stand • Concrete Nvork also needed • Grave trail from concession stand and trail between park areas Neill be repaved this spring 3. CATHCARTPARK • Park intent Nvas discussed • Park usage has increased over the Nears • Parking still an issue • Most used rink. • Lighting replaced Nv th used lighting system • Drainage continues to be an issue on other side of hockey rink. • Herbicide usage is an issue • Possible need to create different zones throughout parks; e.g., ball fields, open areas • Need to create better access for flooding vehicles • Tennis court recoating has been effective — recoating is done on a rotating basis • Area around tennis court fence needs to be cleaned up • More material needed in small playground PARK COMMISSION MINUTES WEDNESDAY, MAY 7, 2014 PAGE 2 OF 2 • Portable Nvarming house used • Ball field is not regulation sized because of proximity to trees • Working Nv th Chanhassen is an issue as the park is located in their city • Church allows overflow parking but Neill not post signs advertising this • Coiled electric line needs to be screened 4. CRESCENT BEACH • Beach co -ovned Nv th Tonlca Bav • Serves as lake access in the Nvinter • Sand needs to be cleaned /raked • E -coli discussion and procedure for informing residents 5. GIDEON GLEN • Prairie Restoration performs the burn and maintains the restoration • Great partnership Nvth the Watershed District • Work continues to stabilize the pond • Silt fence Neill be removed once the hill is stabilized Nvth vegetation • Parking lot is pending and additional signage Neill be added 6. BADGER PARK • Project prices are being reviewed and attempts made to lower them where possible • Field maintenance discussion • Crossing for the nature path is in the CIP; bridge Nvould be an expensive solution • Staff is Nvorking on the drainage issues • Tennis courts are used Nvell into the snow season and nets stay up until impossible to play • Hockev rink Neill remain at least one more year • Vandalism has dropped off considerably • Rust issues and plastic separation on landings on playground equipment still an issue The Commission adjourned the tour at 8:30 p.m. RESPECTFULLY SUBMITTED, Clare T. Link Recorder CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, MAY 13, 2014 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Mangold; Commissioners Citv Council Liaison Hotvet; Ci Absent: None B. Review Agenda Dietz moved to approve the agenda as amended: postpot Discussion. Sawtell seconded the motion. Motion carried 7A _57_5_5 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. Sawtell, and Ische; and replace with Herbicide 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of April 8, 2014 B. Park Commission Park Tour Minutes of May 7, 2014 Commissioner Sawtell moved to approve the minutes of the April 8, 2014 meeting as amended: Chair Quinlan should read Chair Mangold; and Park Commission Tour Minutes of May 7, 2014 as written. Hartmann seconded the motion. Motion carried 5 -0. 3. MA There Nv ere none. 4. REVIEW LANDSCAPE STANDARDS FOR CITY PARKS A. Humming For Bees - 15 Minute Presentation by Patricia Hauser A TED talk on bees Nvas presented. It explained how changes in farming practices since World War II have impacted the bee population. Ways to help the bees Nvere discussed which included planting bee - friendly floNvers and not using pesticides. Patricia Hauser requested that bees be considered in the budget for Badger Park. She stated a Bee -Safe resolution be adopted to make a public commitment to turn public spaces into Bee - Safe areas, plant pesticide -free floNvers (such as clover), not spray bee food, and educate residents about bees. She stated public signage in the park might also be a consideration. She indicated there are also several DVDs about bees that could be shoN -,n at the Southshore Center. PARK COMMISSION MINUTES TUESDAY, MAY 13, 2014 PAGE 2 OF 5 Mangold thanked Hauser and those present for taking the time to bring the information to the meeting. Hauser asked if there is anything in the resolution that the Commission Nvould not agree Nv th. Mangold stated Nve are unaNvare of what is currently being used on plants at this time. Hauser asked when Badger Park Nvould begin construction. Mangold stated it is hoped it Nvould be this fall. Ische stated before the resolution can be adopted, they Neill need to talk to City staff about what pesticides are currently being used, the alternatives available; and the development of park maintenance standards which might include weed control, As a group, Nve need a better understanding of what the City is current1v doing. Hauser asked how long the information Neill take. Nielsen stated the list is being compiled and will be available atthe'next meeting. Commissioners discussed the resolution B. List of Landscape Standards — postponed to C. Herbicide Treatment Nielsen stated the list is being staff discussed alternative trey Nielsen noted stated it is iin what is being Nielsen asked if of Marigold stated the noted the 5. EAGLE SCOUT PROJECT at the next iieetin4. Commissioners and atives are not alwav s as effective as herbicides might be. Ische what chemicals are being used, where they are being used, and eing used on the native plantings around City Hall. very low kev. Weeds are picked rather than about what Neill result from this discussion. Nielsen introduced Benjamin Bushnell who is going for his Eagle Scout badge. He stated a list of pre- approved projects is reviewed Nvth the Eagle Scout. He reviewed the plan to construct and install a bench in :Silvenvood Park in the vicinity of the playground equipment. He reviewed a sample bench v hich is assembled and the Scouts do all the assembly and concrete work. Bushnell stated the work needs to be completed before his 18 "' birthday in July. He explained that 4 -6 helpers Neill be utilized. Nielsen stated staff is looking for a recommendation to request from Council $1200 for the bench. He is hopeful the bench Neill be received in time to complete before the deadline. Bushnell stated it is hoped it can be completed by June I ". PARK COMMISSION MINUTES TUESDAY, MAY 13, 2014 PAGE 3 OF 5 6. 7. Ische asked if there Neill be any staff involvement Nvth the assembly and concrete Nyork. Nielsen stated staff Neill determine the location but, otherwise, this is a Scout project entirely. Sawtell moved to recommend approval of the project and order the bench. Hartmann seconded the motion. Motion carried 5-0. BADGER PARK UPDATES AND UPCOMING JOINT MEETING WITH CITY COUNCIL ON MAY 27 AT 5:30 Nielsen stated the engineers have put together two cost estimates; unfortunately, the costs are Nyell in excess of N-,-hat had been discussed. He stated both projects are cover one million dollars. The engineers Neill be at the joint meeting to discuss hoNy the costs got so high,. As far as the future of the project, staff Neill be presenting three options for going forward: bond for the improvements and include trails, phasing the project over a longer period of tithe, or scaling back on the plans. Ische asked if there had been avyareness of the original budget amount of $600,000, Nielsen stated the engineers Nyere aware of the amount. Ische asked if the City has been in contact Nvith any Nielsen state Nye are not at that point Commissioners and staff discussed playground) equipment. N there that could bring costs doN -,n; hovyever, you cannot count Nielsen stated the parking lot is about $138,0116 alone. Hest, Commissioners prior to the joint meeting on May 27`h to help quantity the figures. elsen stated there are grants out on grant money. the estimate Neill be sent out to Ische stated there may be funding available from sports organizations. Neill be included on the meeting agenda. ATUS OF PARK SUMMIT MEETINGS stated the Park Summit meeting has been canceled tN -,ice noNy. He stated meetings have repeat of the previous meetings. He stated quarterly meetings are not working out. Nielsen stated the map has been created from the information provided and is on line. He discussed the need for a park coordinator especially for Excelsior. Mangold assumed there is still cross communication among the cities of park events. Hotvet asked if there Nyas ever any discussion about have a South Lake area park and rec. Nielsen stated that Nyas one of the earliest discussion items. Mangold asked N-,-hen another meeting should be attempted again. Nielsen stated it could be discussed at the joint meeting. Mangold suggested it be pushed until fall N-,-hen the Southshore PARK COMMISSION MINUTES TUESDAY, MAY 13, 2014 PAGE 4 OF 5 Center future is determined. Nielsen agreed to wait until fall for another summit meeting. Commissioners concurred. 8. REVIEW PARK TOURS FROM MAY 7, 2014 Mangold asked if anything needs to be done at this point following the tour. He stated it was great to have the tours separate from the regular meeting. Savaell asked if any future fence replacement at Freeman Park is on our schedule. Nielsen stated none of them are on the schedule and should be included if needed., He stated he would check into it. Hartmann asked if the trail through Freeman Park is a maintenance issue or a park issue. Nielsen stated it needs to be done and it doesn't matter if it is a maintenance or park issue. He stated he would ask Larry Brown to do a pavement analysis., Mangold stated there is a bad session from the ball field to the parking lot. Nielsen stated there was discussion at the Council retreat about hiring a part-time forester and /or Nvetland specialist that would do the Nvork that Public Works is currently doing. Mangold asked if a tour date and time was set. 9. ESTIMATES FOR WATER AT THE FREEMAN PARK COMMUNITY GARDEN Nielsen reviewed estimates for the water at Freeman Park to service the community garden. He stated they- will need to tap into a water main for a total cost of $8,700. Savaell noted the alternative is to keep bringing water to the site. asked if, there is an analysis of Nvho is, renting the garden spots. Nielsen stated there aren't apartments. Most rent a spot for a majority- of reasons — lack of sun on their property, lack of provided, and ',some from tither cities. He stated more information can be provided. lschOAsked if there are afty requirements for limiting the use of pesticides. Nielsen stated we have alvmvs tried to educate before we regulate. He suggested brochures but believed those who rent the sbaces are coLynizantof what is needed. Ische believed the estimate to provide water is very costly. He suggested garden areas be expanded where water is readily available. Mangold suggested looking at next spring to provide additional spaces. Nielsen stated additional fencing would be needed. He asked what kind of expansion would be reasonable. Mangold stated he would prefer to not install more fencing until there are renters for a few years. 10. NEW BUSINESS PARK COMMISSION MINUTES TUESDAY, MAY 13, 2014 PAGE 5 OF 5 Mangold stated when Nve tour Manor Park; there are Greenwood residents who want to be present to discuss the park. 11. STAFF AND LIAISON REPORTS /UPDATES A. City Council Hotvet stated a resolution Nvas adopted relating to the scenic bN -Ava -,T designation for Lake Minnetonka. B. Staff Savaell attended the latest Park Foundation meeting. Mangold suggested Nve have rotating attendance at the meetings. Nielsen stated the Council liaison rotation should also be discussed in June or Julv. Commissioners discussed whether to have a'scparate meeting for the park tour, Nielsen suggested the 2" a and 4 "' Tuesdays. It N-,-a§ determined the regular meeting Nvould be on June 10 "'. The park tour Neill be on Thursday, June 5t'; and the recording secretary -will be unable to attend. Commissioners Neill take their own notes. 12. ADJOURN Dietz moved to adjourn the Park Hartmann seconded the motion. RESPECTFULLY , 2014 at 8:50 p.m. owl � City of Shorewood Council Meeting Item Title / Subject: Bushnell — Eagle Scout Project Meeting Date: 27 May 2014 Prepared by: Brad Nielsen #7B MEETING TYPE Regular Meeting Policy Consideration: Should the City purchase a bench and concrete material for Silverwood Park? Background: Eagle Scout Candidate Benjamin Bushnell has approached the City about installing a bench near the play equipment at Silverwood Park. This project is on the list of potential Eagle Scout projects that was developed by the Park Commission over the past couple of years and would be very similar to the one that was installed at Gideon Glen a few years ago. Scout Bushnell appeared before the Park Commission at its last meeting to present the project and request approval to do it. The Commission voted unanimously to approve the project and spend up to $1200 for the bench and materials for the concrete base. ,`�° +�`� , ' • z,� ,yam# STNENGTN �:,1• • CONCRETE MIX iJ a �.x MEZfLp NE CONCRETN V .c_ ti Figure 1— Bench Figure 2 - Concrete Financial or Budget Considerations: The Eagle Scout Candidate will attempt to get discounts from local lumber yards. Worst case appears to be $1200. Options: Authorize the expenditure of funds; reduce the amount of funds to be provided by the City; or reject the proposal. Recommendation / Action Requested: Staff recommends that the City purchase the bench and necessary materials and approve the Eagle Scout project. Next Steps and Timelines: Delivery of the bench takes approximately 2 -3 weeks. Scout Bushnell turns 18 in mid -July, so the project has to be done near the end of June. Connection to Vision / Mission: Attractive amenities. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #10C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Fourth of July Event — Request for Support Meeting Date: May 27, 2014 Prepared by: Bill Joynes, City Administrator Reviewed by: Bruce DeJong, Finance Director Attachments: Fourth of July event information Background: The Excelsior -Lake Minnetonka Chamber of Commerce is requesting financial support in the amount of $5,000 for the upcoming 4t" of July event. Attached is the sponsorship levels and schedule of events. Financial or Budget Considerations: The 2014 Shorewood Budget has $5,000 allocated for this event. Past contributions have been: $5,000 in 2013 $5,000 in 2012 $7,500 in 2011 $2,200 in 2010 Recommendation/ Action Requested: Direct staff as to what level of financial support the City Council would like to provide for this event. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient and visionary leadership. Page 1 Jean Panchyshyn From: Excelsior -Lake Minnetonka Chamber of Commerce [director@excelsior- lakeminnetonkachamber.com] Sent: Monday, May 19, 2014 3:46 PM To: Jean Panchyshyn Cc: director@ excelsior - lakeminnetonkachamber.com Subject: Invoice from Excelsior -Lake Minnetonka Chamber of Commerce Invoice g4qi'+'�$pA �qy��pg%���ppp r.�rt.l(� Q���1011�`014 MiiY 0x„F Dear Clty of Shorewood, 111 11 Your invoice is attached. Please remit payment at your earliest convenience. Thank you for your business - we appreciate it very much. Sincerely, Excelsior -Lake Minnetonka Chamber of Commerce ��7 IlinALAIt, Iliric, A11II irights it e eirvedll. Illirllyac,,y, I .. �..�ir,��s...�:�..�,�,mv'ji�,�. 2/19/14 Principle Platinum Diamond Gold Silver Copper Benefits $10,000 $5,000 $3,000 $1,000 $500 Less than $500 Inclusion in Company name Company name Company name Company Company Thank you 4th of July included as included as included as name included name sent Publicity Premier level Presenting Event Sponsor as a Sponsor included as a following Efforts sponsor Sponsor Sponsor event Radio and print ads, press releases and more Signage Large logo and Large logo Medium logo Small logo Name listed Billboards, company name under under under directional headlining "Sponsored "Sponsored "Sponsored signs and street By: ", medium By ", business By" and small banner banner(s), logo logo on name on business name on pedicabs pedicabs pedicabs on pedicabs Live Radio Lead promotion Frequent Periodic Mention of Streaming during promotion promotion business streaming radio during during periodically programming streaming radio streaming radio during radio throughout the programming programming programming airshow and throughout the throughout the throughout fireworks airshow and airshow and the airshow fireworks fireworks and fireworks Access to our Premier site in Premier site Choice site Strong site Attendees 20' x 20' tent in located in location on location on Over 5,000 Commons Sponsor's Row Sponsor's Row Sponsor's Row Social Media 8 exclusive 6 exclusive 4 exclusive 2 exclusive 1 post Thank you Posts from posts with your posts with your posts with your posts with thanking following April, 2014 link to FB, link to FB, link to FB, your link to FB your business event through July Twitter Twitter Twitter page /Website 2014 page /website page /Website page /Website Chamber Large logo, link Large logo, link Medium logo, Small logo, link Name listed Thank you Website and tagline on and tagline on link and tagline and tagline following Sponsor top of page page event page, mobile friendly site Firecracker 8 entries to 6 entries to 4 entries to 2 entries to Run Firecracker 10K Firecracker 10K Firecracker 10K Firecracker and /or Family and /or Family and /or Family 10K and /or Fun Run and Fun Run and Fun Run and Family Fun logo in prime logo on back of business name Run location on T -shirt on back of T- back of T -shirt shirt 2/19/14 July 4, 2014 Commons Park in Excelsior (In case of severe weather the rescheduled date is July 5) 2014 Schedule of Events 8:00 a.m. New this year: 1 Mile Firecracker Run 8:30 Firecracker Runs, new this year: 5K AND 1 OK 9:00 -10:30 Sand Sculpture Contest at the Commons Beach 9:30 -noon Popsicle Social at the Commons 11:00 Water Street Kids Parade 11:30 -1:00 Kids' Fishing Contest 4:00 The Ornery Bastards perform in the Commons Bandshell 6:15 p.m. The Wolverines Big Band performs in the Commons Bandshell 8:00 -8:45 The Excelsior 4th of July Air Show: Saluting the Minnesota Military Family Foundation 8:45 -9:00 Salute to our Veterans /Minnesota Military Family Foundation /Presentation of the Colors 9.00 The Wolverines Big Band returns to the stage 10:00 National Anthem by Kate Raddatz, local resident and WCCO Reporter Dusk Fireworks Display over Lake Minnetonka #1OD MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title / Subject: Resolution approving the operation of a dog breeder at 6065 Lake Linden Drive Meeting Date: May 27, 2014 Prepared by: Bill Joynes, City Administrator; and Jean Panchyshyn, City Clerk Reviewed by: Tim Keane, City Attorney Attachments: Attachment 1— Forstater email Attachment 2 — 2013 MN State Statutes Attachment 3 — 2014 MN Session Law Attachment 4 — Resolution Background: The City Council approved a uniform Animal Ordinance on October 28, 2013. The new ordinance requires a multiple dog license for residents with three or four dogs age 6 months or older. Resident Lindy Forstater applied for and received a multiple dog license for 4 dogs. Attachment 1 is an email from Ms. Forstater questioning the new ordinance which includes a new requirement for animal breeders and dealers. City Code Section 701.08 states that "no person, firm, or corporation shall establish, maintain, conduct, or operate a commercial kennel or operate as a breeder or dealer of any animal within this city without first obtaining approval by the city council." Ms. Forstater has indicated she sells occasional litters of puppies, up to two per year, as a personal hobby. The city does not license dog kennels, breeders or dealers. Minnesota State Statute regulates the licensing of commercial breeders and dealers. Attachment 2 includes several Sections of the 2013 State Statutes which defines and provides licensing requirements of dog breeders and kennels and dealers. Attachment 3 is the recent 2014 Minnesota Legislative Session law for licensing requirements of commercial breeders and dealers, beginning July 1, 2014. The new law defines a commercial breeder as a person who possesses ten or more adult intact animals and whose animals produce more than five total litters of puppies per year. There has been one barking dog complaint filed against 6065 Lake Linden Drive during the past year. Options: • Council may consider Adopting a Resolution Approving the Operation of a Dog Breeder at 6065 Lake Linden Drive. The Draft Resolution provided approves up to two litters of puppies per year. • Approve the Draft Resolution provided, with amendments as recommended by Council. • Do not approve the request. Recommendation / Action Requested: Should Council determine to approve the operation of Lindy Forstater to occasionally breed up to two litters of dogs per year at 6065 Lake Linden Drive, approval of a resolution is in order. A draft Resolution is provided for Council's consideration. Next Steps and Timelines: If approved, Staff will provide Ms. Forstater a copy of the approved Resolution. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Jean Panchyshyn Subject: FW: Ordinance 504, Pertaining to puppy restrictions Begin forwarded message: From: "sheltiel @ix.neteom.com" <slieltiel(&ix.netcorn.eom> Date: November 9, 2013 at 8:10:46 PM CST To: Scott Zerby <SZerbv(j ci..shorewood.mn.us >, Laura Hotvet <LHotvet n ci.shorewood.mn.us >, Debbie Siakel <IJSiakel(ti�ci.shorewood.mn.us >, Kristine Sundberg <KSu >, Richard Woodruff <dwoodruffUci.shorewood mn.us> Subject: Ordinance 504, Pertaining to puppy restrictions Hi Shorewood City Council, I got a 2014 kennel /multi dog license application today in the mail with ordinance changes from previous years enclosed. The changes are dated as of 10 -28 -2013. Section 701.08 states that "No person, firm, or corporation shall establish, maintain, conduct, or operate a commercial kennel or operate as a breeder or dealer of any animal within this city without first obtaining approval by the city council ". The terms "commercial kennel" and "dealer" are defined in the earlier sections of the ordinance, but "breeder" is not defined. Since I currently have a dog who has already been bred, and started her pregnancy before October 28th, I have no way of asking for approval from the city council to breed her in advance relative to the timing of this latest ordinance. The puppies have been planned for for a long time and are very much wanted so I would not have the vet perform an abortion and destroy them to come into compliance with city laws. Could you please define the term "breeder" for the purposes of this ordinance and let me know if a hobby raising /selling occasional litters of puppies and competing in American Kennel Club events falls under your definition or not? If so, is there is a grandfather clause for those living here prior to the start date of the ordinance, or are there guidelines on how permission to have puppies may be obtained? Shorewood has been my home for over 20 years with 3 or more cats and/ or dogs on my property for all of that time, it would be very difficult if not impossible for me to move with such short notice. Per my previous conversations with the kennel inspector there are only about 10 households in Shorewood with kennel licenses. I know some dog hobbyists who have kept a low profile or moved away from Shorewood because they did not wish to comply with having their privacy invaded and their households under repeated inspection and legal scrutiny. I'm not aware of anyone other than myself in this area who currently has a showdog hobby, so I would appreciate some consideration for being in the minority. For some reason attending City Council meetings here a pro -dog ownership viewpoint is not very strongly represented. Minnetonka has more politically vocal dogs owners and generally simpler and more favorable laws for pet ownership, so in the future I hope you go off of their city ordinances as a starting point to make improvements for Shorewood. The general thrust of changes in Shorewood laws seems to add more avenues for complaint and more punishments, feeding into ill will among neighbors. If I wanted to report everything my neighbors did that was against a small detail of some ordinance there would be plenty of fuel for a feud. I hope the community can move past escalating disagreements and into a more tolerant mindset. Thanks, Lindy Forstater MINNESOTA STATUTES 2013 347.31 347.31 DEFINITIONS. Subdivision 1. Terms. For the purpose of sections 347.31 to 347.40 the terms defined in this section have the meanings given to them. Subd. 2. Kennel. "Kennel" means any place, building, tract of land, abode, or vehicle wherein or whereupon dogs or cats are kept, congregated, or confined, if the dogs or cats were obtained from municipalities, pounds, auctions, or by advertising for unwanted dogs or cats, or dogs or cats strayed, abandoned, or stolen. "Kennel" does not include a pound owned and operated by any political subdivision of the state or a person's home where dogs or cats are kept as pets. Subd. 3. Premises. "Premises" means any building, structure, shelter, or land wherein or whereon dogs or cats are kept or confined. Subd. 4. Dealer. "Dealer" means a public or private agency, person, society, or corporation that is licensed or is required to be licensed as a "Class B dealer" under United States Code, title 7, sections 2131 to 2155, as amended through December 31, 1986, who sells or transfers dogs or cats to institutions or to other dealers who sell or transfer to institutions. Subd. 5. Institution. "Institution" means a school or college of agriculture, veterinary medicine, medicine, pharmacy, dentistry, or other educational or scientific organization properly concerned with the investigation of living organisms, instruction concerning the structure or functions of living organisms, or the cause, prevention, control, or cure of diseases or abnormal conditions of human beings or animals. History: 1967 c 695 s 1; 1969 c 363 s 1; 1987 c 380 art 3 s 2; 1988 c 537 s I Copyright 40 2013 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. MINNESOTA STATUTES 2013 347.32 347.32 LICENSE FOR KENNEL OR DEALER. No person, firm, or corporation shall establish, maintain, conduct, or operate a kennel or operate as a dealer within this state without first obtaining a license therefor from the board of animal health. The license shall be issued for a term of one year. History: 1967 c 695 s 2; 1980 c 467 s 37; 1987 c 380 art 3 s 3 Copyright 0 2013 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. MINNESOTA STATUTES 2013 32517.79 325F.79 DEFINITIONS. For purposes of sections 325F.79 to 325F.792, the following definitions apply: (a) "Animal" means a dog, wholly or in part of the species Canis familiaris, or a cat, wholly or in part of the species Felis domestieus. (b) 'Pet dealer" means any person, firm, partnership, corporation, or association, including breeders, that is required to collect sales tax for the sale of animals to the public. Pet dealer does not include humane societies, nonprofit organizations performing the functions of humane societies, or animal control agencies. (c) 'Breeder" means any person, firm, partnership, corporation, or association that breeds animals for direct or indirect sale to the public. (d) 'Broker" means a person, firm, partnership, corporation, or association that purchases animals for resale to other brokers or pet dealers. (e) "Health problem" means any disease, illness, or congenital or hereditary condition which would impair the health or function of the animal that is apparent at the time of sale, or which should have been apparent to the seller from the veterinary history of the animal. (f) "Veterinarian" means a licensed veterinarian in the state of Minnesota. History: 1992 c 585 s I Copyright © 2013 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. MINNESOTA STATUTES 2013 325F.791 325F.791 SALES OF DOGS AND CATS. Subdivision 1. Disclosure. Every pet dealer shall deliver to each retail purchaser of an animal written disclosure as follows: (a) The name, address, and USDA license number of the breeder and any broker who has had possession of the animal; the date of the animal's birth; the date the pet dealer received the animal; the breed, sex, color, and identifying marks of the animal; the individual identifying tag, tattoo, or collar number; the name and registration number of the sire and dam and the litter number; and a record of inoculations, worming treatments, and medication received by the animal while in the possession of the pet dealer. (b) A statement signed by the pet dealer that the animal has no known health problem, or a statement signed by the pet dealer disclosing any known health problem and a statement signed by a veterinarian that recommends necessary treatment. The disclosure shall be made part of the statement of consumer rights set forth in subdivision 10. The disclosure required in paragraph (a) need not be made for mixed breed animals if the information is not available and cannot be determined by the pet dealer. Subd. 2. Records. The pet dealer shall maintain, for one year, a copy of the statement of consumer rights delivered to the purchaser. Subd. 3. Registration. A pet dealer who represents an animal as eligible for registration with an animal pedigree organization shall provide the retail purchaser, within 90 days of final payment, the documents necessary for registration. If these documents are not received from the pet dealer, the purchaser may retain the animal and receive a refund of 50 percent of the purchase price, or return the animal, along with all documentation previously provided, and receive a full refund. The pet dealer shall not be responsible for delays in registration which are the result of persons other than the pet dealer. Subd. 4. Health. No animal may be offered for sale by a broker or pet dealer to a retail purchaser until the animal has been examined by a veterinarian. The veterinarian used by the broker shall not be the same veterinarian used by the pet dealer. If the pet dealer is not the breeder of the animal, each animal shall be examined within two days after receipt of the animal by a pet dealer and within four days of delivery of the animal to the purchaser by the pet dealer. The cost of the examination shall be paid by the pet dealer. Subd. 5. Responsibilities of purchaser. To obtain the remedies provided in subdivision 6, the purchaser shall with respect to an animal with a health problem: (a) Notify the pet dealer, within two business days, of the diagnosis by a veterinarian of a health problem and provide the pet dealer with the name and telephone number of the veterinarian and a copy of the veterinarian's report on the animal. (b) If the purchaser wishes to receive a full refund for the animal, return the animal no later than two business days after receipt of a written statement from a veterinarian indicating the animal is unfit due to a health problem. With respect to a dead animal the purchaser must provide the pet dealer a written statement from a veterinarian, indicating the animal died from a health problem which existed on or before the receipt of the animal by the purchaser. Subd. 6. Rights of the purchaser. If, within ten days after receipt of the animal by the purchaser, a veterinarian states, in writing, that the animal has a health problem which existed Copyright 0 2013 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. 2 MINNESOTA STATUTES 2013 325F.791 . in the animal at the time of delivery, or if within one year after receipt of the animal by the purchaser, a veterinarian states, in writing, that the animal has died or is ill due to a hereditary or congenital defect, or is not of the breed type represented, the animal shall be considered to have been unfit for sale at the time of sale. In the event an animal dies due to a health problem which existed in the animal at the time of delivery to the purchaser, the pet dealer shall provide the purchaser with one of the following remedies selected by the purchaser: receive an animal, of equal value, if available, and reimbursement for reasonable veterinary fees, such reimbursements not to exceed the original purchase price of the animal; or receive a refund of the full purchase price. In the event of a health problem, which existed at the time of delivery to the purchaser, the pet dealer shall provide the purchaser with one of the following remedies selected by the purchaser: return the animal to the pet dealer for a refund of the full purchase price; exchange the animal for an animal of the purchaser's choice of equivalent value, providing a replacement is available; or retain the animal, and receive reimbursement for reasonable veterinary fees, such reimbursements not to exceed the original purchase price of the animal. The price of veterinary service shall be deemed reasonable if the service is appropriate for the diagnosis and treatment of the health problem and the price of the service is comparable to that of similar service rendered by other veterinarians in proximity to the treating veterinarian. Sabel. 7. Rights of pet dealer. No refund, replacement, or reimbursement of veterinary fees shall be required if any one or more of the following conditions exist: (a) The health problem or death resulted from maltreatment, neglect, or a disease contracted while in the possession of the purchaser, or from an injury sustained subsequent to receipt of the animal by the purchaser. (b) A veterinarian's statement was provided to the purchaser pursuant to subdivision 1, paragraph (b), which disclosed the health problem for which the purchaser seeks to return the animal. (c) The purchaser fails to carry out recommended treatment prescribed by the examining veterinarian, pursuant to subdivision 1, paragraph (b). Subd. 8. Contest. (a) In the event that a pet dealer wishes to contest a demand for the relief specified in subdivision 3 or 6, the pet dealer may require the purchaser to produce the animal for examination or autopsy by a veterinarian designated by the pet dealer. The pet dealer shall pay the cost of this examination or autopsy. The pet dealer shall have a right of recovery against the purchaser if the pet dealer is not obligated to provide a remedy under subdivision 6. (b) If the pet dealer does not provide the relief selected by the purchaser set forth in subdivision 3 or 6, the purchaser may initiate a court action. (c) The prevailing party in the court action shall have the right to recover costs and reasonable attorney fees not to exceed $500. Subd. 9. Posted notice. Every pet dealer shall post in a prominent location of the facility, a notice, in 48 -point boldface type, containing the following language: "Information on all dogs and cats is available. You are entitled to a statement of consumer rights. Make sure you receive this statement at the time of purchase." Copyright © 2013 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. MINNESOTA STATUTES 2013 325F.791 Subd. 10. Statement of consumer rights. Every pet dealer shall provide the retail purchaser a written notice of rights, which shall be signed by the purchaser, acknowledging that the purchaser has reviewed the notice, and signed by the pet dealer certifying the accuracy of the information contained in it. A signed copy shall be retained by the pet dealer and one given to the purchaser. The notice shall be in 16 -point boldface type and shall state as follows: "A STATEMENT OF MINNESOTA LAW GOVERNING THE SALE OF DOGS AND CATS The sale of dogs and cats is subject to consumer protection regulations. Minnesota law also provides safeguards to protect pet dealers and animal purchasers. Attached is a copy of Minnesota Statutes, section 325F.79. Contained within this law is a statement of your consumer rights." The statement of consumer rights shall also contain or have attached the disclosures required under subdivision 1. Subd. 11. Limitation. Nothing in this subdivision shall limit the rights or remedies which are otherwise available to a purchaser under any other law. Any agreement or contract by a purchaser to waive any rights under this chapter shall be null and void and shall be unenforceable. History: 1992 c 585 s 2 Copyright 0 2013 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved MINNESOTA STATUTES 2013 325F.792 325F.792 ADDITIONAL PENALTIES. Subdivision 1. Criminal penalty. A violation of any United States Department of Agriculture statute or regulation covering animal breeders or groomers, pet dealers, or the transportation of dogs or cats is a misdemeanor. Subd. 2. Civil penalty. (a) A pet dealer who: (1) sells an animal without delivery of the disclosure required in section 325F.791, subdivision 1; (2) fails to maintain the records required by section 325F.791, subdivision 2; (3) fails to provide registration papers as provided in section 325F.791, subdivision 3; (4) fails to make or provide payment for the examinations required by section 325F.791, subdivision 4; (5) fails to post the notice required by section 325F.791, subdivision 9; or (6) fails to provide the statement of consumer rights required by section 325F.791, subdivision 10, is subject to a civil fine of up to $1,000 per violation. (b) Civil fines collected under this subdivision shall be collected by the court and turned over to the prosecuting attorney. History: 1992 c 585 s 3 Copyright 0 2013 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. Minnesota 2014 Session Law CHAPTER 312 — HF 3172 ARTICLE 13 AGRICULTURE, ENVIRONMENT, AND NATURAL RESOURCES FISCAL IMPLEMENTATION PROVISIONS Section 1. Minnesota Statutes 2012, section 13.643, subdivision 6, is amended to read: Subd. 6. Animal premises data. (a) The following data collected and maintained by the Board of Animal Health related to registration and identification of premises and animals under chapter 35, are classified as private or nonpublic: (1) the names and addresses; (2) the location of the premises where animals are kept; and (3) the identification number of the premises or the animal. (b) Except as provided in section 347.58, subdivision 5, data collected and maintained by the Board of Animal Health under sections 347.57 to 347.64 are classified as private or nonpublic. {+�}� The Board of Animal Health may disclose data collected under paragraph (a) orb to any person, agency, or to the public if the board determines that the access will aid in the law enforcement process or the protection of public or animal health or safety. [Commercial Dog and Cat Breeders] Sec. 32. [347.57] DEFINITIONS. Subdivision 1. Terms. The definitions in this section apply to sections 347.57 to 347.64. Subd. 2. Animal. "Animal" means a dog or a cat. Subd. 3. Board. "Board" means the Board of Animal Health. Subd. 4. Cat. "Cat' means a mammal that is wholly or in part of the species Felis domesticus. An adult cat is a cat 28 weeks of age or older. A kitten is a cat under 28 weeks of age. Subd. 5. Commercial breeder. "Commercial breeder" means a person who possesses or has an ownership interest in animals and is engaged in the business of breeding animals for sale or for exchange in return for consideration, and who possesses ten or more adult intact animals and whose animals produce more than five total litters of puppies or kittens per year. Subd. 6. Confinement area. "Confinement area" means a structure used or designed for use to restrict an animal to a limited amount of space, such as a room, pen, cage, kennel, compartment, crate, or hutch. Subd. 7. Dog. "Dog" means a mammal that is wholly or in part of the species Canis familiaris. An adult dog is a dog 28 weeks of age or older. A puppy is a dog under 28 weeks of age. Subd. 8. Facility. "Facility" means the place used by a commercial breeder for breeding animals, and includes all buildings, property, confinement areas, and vehicles. Subd. 9. Local animal control authority. "Local animal control authority" means an agency of the state, county, municipality, or other political subdivision of the state that is responsible for animal control operations in its jurisdiction. Subd. 10. Person. "Person" means a natural person, firm, partnership, corporation, or association, however organized. Subd. 11. Possess. "Possess" means to have custody of or have control over. Subd. 12. Veterinarian. "Veterinarian" means a veterinarian in good standing and licensed in the state of Minnesota. Sec. 33. [347.58] LICENSING AND INSPECTIONS. Subdivision 1. Licensing. (a) The board may grant an operating license to a commercial breeder and must enforce sections 347.58 to 347.64. (b) Beginning July 1, 2015, a commercial breeder must obtain an annual license for each facility it owns or operates. More than one building on the same premises is considered one facility. The initial prelicense inspection fee and the annual license fee is $10 per adult intact animal, but each fee must not exceed 250. (c) The board must perform an announced initial prelicense inspection within 60 days from the date of receiving a license application. A commercial breeder is not in violation of this section if the commercial breeder has filed a completed license application with the board and the board has not performed the initial prelicense inspection. The board must inspect a commercial breeder's facility before an initial license is issued. The initial prelicense inspection fee must be included with the license application. Upon completion of the inspection, the inspector must provide the commercial breeder an inspection certificate signed by the inspector in a format approved by the board. (d) The license application must indicate if a commercial breeder operates under more than one name from _a_ single location or has an ownership interest in any other facility. License holders must keep separate records for each business name. (e) The application must include a statement that includes the following information: (1) whether any license held _ by an applicant under this section or under any other federal, state, county, or local law, ordinance, or other regulation relating to breeding cats or dogs was ever suspended, revoked, or denied; and (2) whether the applicant was ever convicted of animal cruelty. (f) An application from a partnership, corporation, or limited liability company must include the name and address all partners, directors, officers, or members and must include a notation of any partners, directors, officers, members, or others authorized to represent the partnership, corporation, or limited liability company. (g) A nonresident applicant must consent to adjudication of any violation under the laws of the state of Minnesota and in Minnesota courts. (h) A license issued under this section is not transferable. (i) A license holder must apply for license renewal annually by submitting a renewal application on a form approved by the board. The license renewal application must be postmarked or submitted electronically in a_ method _ approved by the board by July 1 of each year. The board may assess a late renewal penalty of uD to 50 Dercent of the license fee. If a license is not renewed by Auaust 1. the board may reauire the commercial breeder to reaaDly for an initial license. A commercial breeder must submit to the board an annual report by July 1 on a form Dreaared by the board. The form must include the current number of cats and dogs at the facility on the date of the report, the number of animals during the preceding year that were sold, traded, bartered, leased, brokered, given away, euthanized, or deceased from other causes, and any other information required by the board. (k) If a commercial breeder is required to be licensed by the United States Department of Agriculture, United States Department of Agriculture inspection reports and records relating to animal care plans and veterinary care must be made available during an inspection, upon request. (1) A commercial breeder must prominently display the commercial breeder's license at each facility. (m) A commercial breeder's state license number or a symbol approved by the board must be included in all of the commercial breeder's advertisements or promotions that pertain to animals being sold or traded including, but not limited to, all newspapers, Internet, radio, or flyers. (n) A commercial breeder must notify the board by certified mail or electronically in a method approved by the board within ten days of any change in address, name, management, or substantial control and ownership of the business or operation. (o) The board must refuse to issue an initial license when a commercial breeder: (1) is in violation of section 343.21; 343.24; 343.27; 343.28; 343.31; 343.37; 346.37; 346.38; 346.39; 346.44; or 346.155; (2) has failed to meet any of the requirements of this section and section 347.59; (3) is in violation of a local ordinance regarding breeders; (4) has been convicted, other than a petty misdemeanor conviction, of cruelty to animals under Minnesota law or a substantially similar animal cruelty law of another jurisdiction; (5) has had a substantially similar license denied, revoked, or suspended by another federal or state authority within the last five years; or (6) has falsified any material information requested by the board. (p) A person who has been an officer, agent, direct family member, or employee of a commercial breeder whose license was revoked or suspended and who was responsible for or participated in the violation that was a basis for the revocation or suspension may not be licensed while the revocation or suspension is in effect. Subd. 2. Inspections. (a) The board must inspect each licensed facility at least annually. The inspection must be with the commercial breeder or an agent of the commercial breeder present. The inspector must submit_ an inspection report to the board within ten days of each inspection on a form prepared by the board. _The _ inspection report form must list separately each law, rule, regulation, and ordinance the facility is not in compliance with and what correction is required for compliance. The inspection report form must document the animal inventory on the date of the inspection. (b) If, after the prelicense inspection, the commercial breeder has two consecutive years of inspections with no violations, the board must inspect the commercial breeder at least every two years. If the commercial breeder has any violations during an inspection or if the board has cause, the board must inspect the commercial breeder at least annually. (c) If a license to operate is suspended, revoked, or denied, the board must be granted access to the facility during normal business hours to verify that it is not operating. Subd. 3. Record requirements. (a) The commercial breeder must keep records on each animal at the facility that includes: (1) the name, address, and United States Department of Agriculture license number, if applicable, from whom an animal was received; the date the commercial breeder received the animal; the date of the animal's birth; the breed, sex, color, and identifying marks of the animal; any identifying tag, tattoo, microchip, or collar number; worming treatments, vaccinations, and name of the person who administered the vaccination; medication received by the animal while in the possession of the commercial breeder; and any disease conditions diagnosed by a veterinarian; and (2) the name and address of the person or entity to whom an animal was transferred. (b) The commercial breeder must maintain a copy of the records required to be kept under this subdivision for two years. Subd. 4. Veterinary protocol. (a) A commercial breeder must establish and maintain a written protocol for disease control and prevention, euthanasia, and veterinary care of animals at each facility. The initial protocol must be developed under the direction and supervision of the board. A commercial breeder must maintain a written protocol that is updated at least every 12 months and that is signed and dated by the board or by a veterinarian along with the commercial breeder. The written protocol must be available to the board upon request or at the time of inspection. (b) An animal sold or otherwise distributed by a commercial breeder must be accompanied by a veterinary health certificate completed by a veterinarian. The certificate must be completed within 30 days prior to the sale or distribution and must indicate that the animal is current with vaccinations and has no signs of infectious or contagious diseases. The certificate accompanying an adult dog that was not spayed or neutered must indicate that the dog has no signs of infectious or contagious diseases and was tested for canine brucellosis with a test approved by the board and found to be negative. Subd. 5. Posting of information. The board must maintain and post in a timely manner on its Web site a list of commercial breeders licensed and in aood standina under this section. Sec. 34. [347.59] STANDARDS OF CARE. (a) A commercial breeder must comply with chapters 343 and 346. (b) A commercial breeder must ensure that animals that are part of the commercial breeder's breeding business operations are cared for as follows: (1) cats must not be housed in outdoor confinement areas; (2) animals exercised in groups must be compatible and show no signs of contagious or infectious disease; (3) females in estrus must not be housed in the same confinement area with unneutered males, except for breeding purposes; (4) animals must be provided daily enrichment and must be provided positive physical contact with human beings and compatible animals at least twice daily unless a veterinarian determines such activities would adversely affect the health or well -being of the animal; (5) animals must not be sold, traded, or given away before the age of eight weeks unless a veterinarian determines it would be in the best interests of the health or well -being of the animal; (6) the commercial breeder must provide identification and tracking for each animal, which is not transferable to another animal; and (7) the commercial breeder must provide adequate staff to maintain the facility and observe each animal daily to monitor each animal's health and well - being, and to properly care for the animals. (c) A commercial breeder must not knowingly hire staff or independent contractors who have been convicted of cruelty to animals under the law of any jurisdiction. (d) A commercial breeder must comply with any additional standards the board considers necessary to protect the public health and welfare of animals covered under sections 347.57 to 347.61. The standards must be established by rule. (e) A United States Department of Agriculture (USDA) licensed breeder or dealer who is in compliance with the minimum USDA regulations governing the license holder as they relate to animal confinement areas as of the effective date of this section does not have to comply with the minimum confinement area measurements under section 346.39, subdivision 4, for existing confinement areas in each facility the breeder or dealer owns. If a USDA - licensed breeder or dealer builds a new confinement area after the effective date of this section, those minimum standards must meet or exceed the minimum specifications as they relate to confinement area size under section 346.39, subdivision 4. Sec. 35. [347.60] INVESTIGATIONS. (a) The board must initiate an investigation upon receiving a formal complaint alleging violations of section 347.58 or 347.59. (b) When a local animal control authority, a peace officer, or a humane agent appointed under section 343.01 is made aware of an alleged violation under this chapter or chapter 343 or 346, committed by a commercial breeder, the local animal control authority, peace officer, or humane agent appointed under section 343.01 must report the alleged violation in a timely manner to the board. Sec. 36. [347.61] CIVIL ENFORCEMENT. Subdivision 1. Correction orders. (a) The board may issue a correction order requiring a commercial breeder to correct a violation of state statutes, rules, and regulations governing breeding facilities. The correction order must state the deficiencies that constitute the violation; the specific statute, rule, or regulation violated; and when the violation must be corrected. (b) A commercial breeder may ask the board to reconsider any portion of the correction order that the commercial breeder believes is in error. The request for reconsideration must be made in writing by certified mail or electronically in a method approved by the board within seven days after receipt of the correction order. The request for reconsideration does not stay the correction order. The board must respond to the request for reconsideration within 15 days after receiving a request. The board's disposition of a request for reconsideration is final. The board may extend the time for complying with a correction order after receiving a request for reconsideration if necessary. (c) The board must reinspect the facility within 15 days after the time for correcting the violation has passed to determine whether the violation has been corrected. If the violation has been corrected, the board must notify the commercial breeder in writing that the commercial breeder is in compliance with the correction order. The board may charge a reinspection fee to determine if a previous violation has been corrected. Subd. 2. Administrative penalty orders. After the inspection required under subdivision 1, paragraph (c), the board may issue an order requiring violations to be corrected and administratively assessing monetary penalties for violations. The administrative penalty order must include a citation of the statute, rule, or regulation violated; a description of the violation; and the amount of the penalty for each violation. Asi_ngle correction order may assess a maximum administrative penalty of $5,000. Subd. 3. Injunctive relief. In addition to any other remedy provided by law, the board may bring an action for injunctive relief in the district court in Ramsey County or in the county in which a violation of the statutes, rules, or regulations governing the breeding of cats and dogs occurred to enjoin the violation. Subd. 4. Cease and desist. The board must issue an order to cease a practice if its continuation would result in an immediate risk to animal welfare or public health. An order issued under this subdivision is effective for a maximum of 72 hours. The board or its designated agent must seek an injunction or take other administrative action authorized by law to restrain a practice beyond 72 hours. The issuance of a cease- and - desist order does not preclude other enforcement action by the board. Subd. 5. Refusal to reissue license; license suspension or revocation. (a) The board may suspend, revoke, or refuse to renew a license as follows: (1) for failure to comply with a correction order; (2) for failure to pay an administrative penalty; (3) for failure to meet the requirements of section 347.58 or 347.59; or (4) for falsifying information requested by the board. A license suspension, revocation, or nonrenewal may be appealed through the Office of Administrative Hearings. A notice of intent to appeal must be filed in writing with the board within 20 days after receipt of the notice of suspension, revocation, or nonrenewal. (b) The board must revoke a license if a commercial breeder has been convicted of cruelty to animals under Minnesota law or a substantially similar animal cruelty law of another jurisdiction, or for the denial, revocation, or suspension of a similar license by another federal or state authority. A license revocation under this subdivision may be appealed through the Office of Administrative Hearings. A notice of intent to appeal must be filed in writing with the board within 20 days after receipt of the notice of revocation. (c) A commercial breeder whose license is revoked may not reapply for Iicensure for two years after the date of revocation. The license is permanently revoked if the basis for the revocation was a gross misdemeanor or felony conviction for animal cruelty. (d) A commercial breeder whose license is suspended or revoked two times is permanently barred from Iicensure. Subd. 6. Administrative hearing rights. (a) Except as provided in paragraph (b), if the board proposes to refuse to renew, suspend, or revoke a license, the board must first notify the commercial breeder in writing of the proposed action and provide an opportunity to request a hearing under the contested case provisions of chapter 14. If the commercial breeder does not request a hearing within 20 days after receipt of the notice of the proposed action, the board may proceed with the action without a hearing. (b) The contested case provisions of chapter 14 do not apply when the board denies a license based on an applicant's failure to meet the minimum qualifications for Iicensure. (c) A commercial breeder may appeal the amount of an administrative penalty order through the Office of Administrative Hearings pursuant to the procedures set forth in chapter 14. A commercial breeder wishing to file an_ appeal must notify the board in writing within 20 days after receipt of the administrative penalty order. Subd. 7. Other jurisdictions. The board may accept as prima facie evidence of grounds for an enforcement action under this section any enforcement or disciplinary action from another jurisdiction, if the underlying violation would be grounds for a violation under the provisions of this section. Subd. 8. Appeals. A final order by the board may be appealed to the Minnesota Court of Appeals. Sec. 37. [347.6151 BIOSECURITY; ENTRY INTO FACILITIES. No law enforcement officer, agent of the board, or other official may enter a commercial breeder facility unless the person follows either the biosecurity procedure issued by the board or a reasonable biosecurity procedure maintained and prominently posted by the commercial breeder at each entry to a facility, whichever is more stringent. This section does not apply in emergency or exigent circumstances. Sec. 38. [347.621 PENALTIES. (a) A violation of section 347.58 or 347.59 that results in cruelty or torture to an animal, as those terms are defined in section 343.20, subdivision 3, is subject to the penalties in section 343.21, subdivisions 9 and 10, relating to pet or companion animals. (b) It is a misdemeanor to falsify information in a license application, annual report, or record. (c) It is a misdemeanor for an unlicensed commercial breeder to advertise animals for sale. (d) It is a misdemeanor for a commercial breeder to oaerate without a license. Sec. 39. [347.631 DOG AND CAT BREEDERS LICENSING ACCOUNT; APPROPRIATION. A dog and cat breeders licensing account is created in the special revenue fund. All fees and penalties collected by the board under sections 347.58 to 347.62 must be deposited in the state treasury and credited to the dog and cat breeders licensing account in the special revenue fund. Money in the account includina interest on the account. is annuallv aaaroariated to the board to administer those sections. Sec. 40. [347.641 APPLICABILITY. Sections 347.57 to 347.63 do not apply to: (1) any species other than dogs and cats as they are defined in section 347.57: and (2) veterinary clinics or veterinary hosaitals. Sec. 45. RECOGNITION; COMMERCIAL BREEDER EXCELLENCE. The Board of Animal Health, in consultation with representatives of the licensed commercial breeder industry, must develop a program to recognize persons who demonstrate commercial breeder excellence and exceed the standards and Dractices reauired of commercial breeders under this act. Sec. 46. REGISTRATION; INITIAL PRELICENSE INSPECTIONS. Subdivision 1. Commercial breeder registration. Beginning July 1, 2014, until June 30, 2015, a commercial breeder must register each facility it owns or operates by paying a registration fee not to exceed $250 per facility to the Board of Animal Health. Subd. 2. Initial prelicense inspections. Beginning July 1, 2014, the board may begin the initial prelicense inspections under Minnesota Statutes, section 347.58. Subd. 3. Deposits of fees. Fees collected under this section must be deposited in the dog and cat breeders licensing account in the special revenue fund. CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION APPROVING THE OPERATION OF A DOG BREEDER AT 6065 LAKE LINDEN DRIVE WHEREAS, the Shorewood City Code Section 701.08 states that no person, firm, or corporation shall establish, maintain, conduct, or operate a commercial kennel or operate as a breeder or dealer of any animal within this city without first obtaining approval by the City Council; and WHEREAS, Minnesota Statutes §32517.79, §347.31, and §347 defines and regulates the licensing of commercial breedesr and dealers; and WHEREAS, Lindy Forstater, who resides at 6065 Lake Linden Drive, has indicated she occasionally breeds and sells litters of puppies as a hobby; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the City Council hereby approves Lindy Forstater to operate as an occasional dog breeder of up to two litters per year at 6065 Lake Linden Drive; and BE IT FURTHER RESOLVED that Ms. Forstater is responsible to comply with all state and federal licensing regulations relating to dog kennels, breeders, and dealers, as applicable. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 27th day of May, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor Jean Panchyshyn Subject: FW: Request for City Council approval - Dog Breeding Attachments: ceilidh3.tif; maybelletravis6wks4daysa.psd Sent: Tuesday, May 27, 2014 12:12 AM To: Jean Panchyshyn; Scott Zerby; Laura Hotvet; City Hall; Debbie Siakel; Kristine Sundberg; Richard Woodruff Cc: Bill Joynes; Brad Nielsen Subject: Re: Request for City Council approval - Dog Breeding Hi Everyone, I don't think an audiovisual presentation is possible for the committee meeting, and I don't think I am allowed to bring my dogs in the City Council meeting room, so I am attaching a few of my favorite historical photo highlights. They represent the ongoing special place of dogs in my heart, in my family member's lives and in our community. I also post new photos to Facebook of my dogs on a regular basis. I am happy to field any questions. If you could let me know in advance any specifics you need addressed to approve my breeding program, I would appreciate it. That way I can be fully prepared for the meeting. Thanks, Lindy My great -aunt Elsbeth with her friends and her Bulldog in Toronto, circa 1922 Mom at the punchbowl with Dad's dog Pudgy under the table hoping for handouts, circa 1958 4 - Back row: cousin Cindy Huttner, Grandma Margit Ekstrom, front row, my other cousins; Robin Kling, now living in Maple Grove, Erik Ekstrom, MD, now in Minneapolis, my brother Tom Martin, Minnetonka, cousin Kristen Ritchie, now of Excelsior and Arizona, and my sister Elise Bushard, currently living in Plymouth and working at the Lowry Nature Center in Victoria, pose with Cindy's beagle and one of the beagle's puppies, Roseville, 1968 Dinah's puppies on the beanbag chair at our home in Tonka Bay, 1989 I k Stella and her •'41'+f il�ISF �z�� l�l��i...h ��'1�4 we moved to Shorewood th Bingo at the Sheltie Rescue photo fundraising event in Hopkins, 2005 IF ,NOR Tina visiting Cindy's neighbors' kids for playtime in Edina, 2009 3 Summer 2010 Christmas 2010, with puppies and Santa at Minnewashta Park photo day "ie finals at a UKC show, Minneapolis, 2011 Sandy visits his daughter Celeste, 2012 2012 Celeste gets a hug from her friend Halley, Edina, 2012 Shortie getting spoiled by his new family, Minneapolis, 2012 Our puppy Christmas card, 2013 MEMORANDUM Date: May 27, 2014 To: Mayor Zerby Council Members From: Bruce DeJong, Finance Director Re: April, 2014 General Fund Monthly Budget Report The 2014 General Fund is tracking about where we would expect. Revenues are a little under and expenditures are a little over 2013, but not by any amount that would raise concern at this point in the year. I am pursuing the inclusion of prior year amounts into a pre- formatted report with Springbrook support staff I'm still experimenting on format. Right now, the level of detail is significantly higher than council has seen before. Right now we also have a slightly confusing format in the some program specific revenues like building permits are coded by department. This was done to help ease preparation of the Consolidated Annual Financial Report (CAFR) that is put together by the auditors. Because of the format, the revenues show up in with the department expenditures rather than with general revenues. We will get this corrected. We will probably end up with a more summarized report will better fit your needs after we are done with the Utility Billing software training and conversion. GENERAL FUND EXPENDITURES Snow and Ice — This is the only budget that significantly exceeds the prior year. The amount of snow and shortage of salt that we experienced has led to higher expenditures than typical. Please contact me or Mr. Joynes if you have any questions. Attachment: April Budget Spreadsheet General Ledger In Budget Status 120 city of Period: Through April 30, 2014 Shorewood Account Number Description Budget Amount YTD Amount Remaining % To Date Fund 101 General Fund Dept 101 -00 Non - Departmental RO1 Taxes 101 -00- 3010 -0000 CURRENT AD VALOREM TAXES 4,858,585.00 0.00 4,858,585.00 0.0% 101 -00- 3011 -0000 DELINQUENT AD VALOREM TAXES 0.00 0.00 0.00 101 -00- 3100 -0000 FISCAL DISPARITIES 0.00 0.00 0.00 101 -00- 3180 -0000 OTHER TAXES 0.00 0.00 0.00 101 -00- 3191 -0000 PENALTIES & INT. ON AD VALOREM 0.00 0.00 0.00 101 -00- 3192 -0000 TAX FORFEIT SALE 0.00 0.00 0.00 RO1 Sub Totals: 4,858,585.00 0.00 4,858,585.00 0.0% R02 Licenses & Permits 101 -00- 3211 -0000 LIQUOR LICENSES 8,820.00 1,620.00 7,200.00 18.4% 101 -00- 3212 -0000 TOBACCO LICENSES 500.00 0.00 500.00 0.0% 101 -00- 3216 -0000 TREE TRIMMING LICENSES 500.00 90.00 410.00 18.0% 101 -00- 3217 -0000 RENTAL HOUSING LICENSES 1,000.00 60.00 940.00 6.0% 101 -00- 3218 -0000 OTHER BUSINESS LICENSES &PEN 3,500.00 1,662.00 1,838.00 47.5% 101 -00- 3221 -0000 BUILDING PERMITS 100,000.00 0.00 100,000.00 0.0% 101 -00- 3222 -0000 PLAN CHECK FEES 15,000.00 0.00 15,000.00 0.0% 101 -00- 3223 -0000 DOG LICENSES 3,300.00 1,089.70 2,210.30 33.0% 101 -00- 3224 -0000 FARM ANIMAL PERMIT 100.00 50.00 50.00 50.0% 101 -00- 3225 -0000 HORSE PERMITS 50.00 0.00 50.00 0.0% 101 -00- 3226 -0000 OTHER NON - BUSINESS LICENSES A 0.00 0.00 0.00 101 -00- 3230 -0000 DOMESTIC PARTNERSHIP REG 0.00 0.00 0.00 R02 Sub Totals: 132,770.00 4,571.70 128,198.30 3.4% R03 Grants 101 -00- 3313 -0000 FEDERAL GRANTS- COMMUNITY DI 0.00 0.00 0.00 101 -00- 3314 -0000 BULLETPROOF VEST GRANT 0.00 0.00 0.00 101 -00- 3362 -0000 AIS GRANTS FROM MCWD 22,500.00 20,005.12 2,494.88 88.9% R03 Sub Totals: 22,500.00 20,005.12 2,494.88 88.9% R04 Intergovernmental Revenues 101 -00- 3316 -0000 FEMA STORM DISASTER AID 0.00 0.00 0.00 101 -00- 3341 -0000 LOCAL PERFORMANCE AID 1,000.00 0.00 1,000.00 0.0% 101 -00- 3342 -0000 HACA 0.00 0.00 0.00 101 -00- 3343 -0000 MKT VALUE CREDIT AID 0.00 0.00 0.00 101 -00- 3344 -0000 PERA AID 4,751.00 0.00 4,751.00 0.0% 101 -00- 3345 -0000 MUNICIPAL STATE AID FOR STREE' 68,000.00 0.00 68,000.00 0.0% 101 -00- 3346 -0000 STATE SNOW /STORM DISASTER AD 0.00 0.00 0.00 101 -00- 3347 -0000 MNDOT COOPERATIVE AGREEMEN 0.00 0.00 0.00 R04 Sub Totals: 73,751.00 0.00 73,751.00 0.0% R05 Charges for Services 101 -00- 3400 -0000 CHARGES FOR SERVICES 0.00 0.00 0.00 101 -00- 3410 -0000 RENTAL INCOME 0.00 0.00 0.00 101 -00- 3413 -0000 ZONING AND SUBDIVISION FEES 4,000.00 2,044.00 1,956.00 51.1% 101 -00- 3414 -0000 PASS -THRU CHARGES 0.00 - 5,290.50 5,290.50 101 -00- 3415 -0000 SALE OF COPIES 500.00 70.37 429.63 14.1% 101 -00- 3417 -0000 SPECIAL ASSESSMENT SEARCHES 200.00 0.00 200.00 0.0% 101 -00- 3420 -0000 ELECTION FILING FEES 0.00 0.00 0.00 101 -00- 3470 -0000 PARK DEDICATION FEES 0.00 0.00 0.00 101 -00- 3471 -0000 PARK FEES & RENTALS 30,000.00 0.00 30,000.00 0.0% 101 -00- 3472 -0000 TREE SALES 0.00 0.00 0.00 101 -00- 3473 -0000 PARK PROGRAM FEES 1,500.00 0.00 1,500.00 0.0% 101 -00- 3474 -0000 ARCTIC FEVER DONATIONS 5,500.00 0.00 5,500.00 0.0% 101 -00- 3475 -0000 ARCTIC FEVER TEA PARTY 0.00 0.00 0.00 101 -00- 3480 -0000 PROGRAM (CLASS) FEES 0.00 0.00 0.00 101 -00- 3510 -0000 FINES & FORFEITS 57,000.00 1,206.91 55,793.09 2.1% 101 -00- 3511 -0000 Impound Fees 0.00 225.00 - 225.00 R05 Sub Totals: 98,700.00 - 1,744.22 100,444.22 -1.8% R07 Special Assessments 101 -00- 3610 -0000 SPECIAL ASSESSMENT - CURRENT 0.00 0.00 0.00 101 -00- 3611 -0000 SPECIAL ASSESSMENT- DELINQUEN 0.00 0.00 0.00 101 -00- 3614 -0000 SPECIAL ASSESSMENT - INTEREST 0.00 0.00 0.00 R07 Sub Totals: 0.00 0.00 0.00 R08 Investment Revenue 101 -00- 3620 -0000 INTEREST EARNINGS 35,000.00 0.00 35,000.00 0.0% 101 -00- 3621 -0000 GAIN / (LOSS) ON INVESTMENTS 0.00 0.00 0.00 R08 Sub Totals: 35,000.00 0.00 35,000.00 0.0% R09 Misc Revenues 101 -00- 3623 -0000 CONTRIBUTIONS AND DONATIONS 0.00 0.00 0.00 101 -00- 3624 -0000 REFUNDS & REIMBURSEMENTS 32,500.00 13,617.12 18,882.88 41.9% 101 -00- 3625 -0000 POP MACHINE REVENUE 400.00 0.00 400.00 0.0% 101 -00- 3626 -0000 DRY HYDRANT CHARGES 0.00 0.00 0.00 101 -00- 3627 -0000 CELLULAR ANTENNA REVENUE 150,000.00 84,274.55 65,725.45 56.2% 101 -00- 3630 -0000 LEASE REVENUE 0.00 394.00 - 394.00 101 -00- 3670 -0000 MISCELLANEOUS REVENUE 15,000.00 0.00 15,000.00 0.0% 101 -00- 3790 -0000 CASH OVER 0.00 0.00 0.00 101 -00- 3910 -0000 SALES OF CAPITAL ASSETS 0.00 0.00 0.00 R09 Sub Totals: 197,900.00 98,285.67 99,614.33 49.7% R10 Utility Charges 101 -00- 3710 -0000 UTILITY REVENUE 0.00 0.00 0.00 101 -00- 3711 -0000 WATER CONNECTION FEES 0.00 0.00 0.00 101 -00- 3712 -0000 UTILITY PERMIT FEES 0.00 0.00 0.00 101 -00- 3713 -0000 WATER METER SALES 0.00 0.00 0.00 101-00-3714-0000 CELLULAR ANTENNA RENTAL 0.00 0.00 0.00 101 -00- 3725 -0000 LOCAL SAC CHARGES 0.00 0.00 0.00 101 -00- 3732 -0000 CITY CLEANUP CHARGES 0.00 0.00 0.00 101 -00- 3733 -0000 RECYCLING BIN SALES 0.00 0.00 0.00 101 -00- 3734 -0000 RECYCLING PROCEEDS - CONTRACT 0.00 0.00 0.00 R10 Sub Totals: 0.00 0.00 0.00 R11 Other Financing Sources 101 -00- 3920 -0000 TRANSFERS IN 25,000.00 0.00 25,000.00 0.0% R11 Sub Totals: 25,000.00 0.00 25,000.00 0.0% Revenue Sub Totals: 5,444,206.00 121,118.27 5,323,087.73 2.2% Dept 00 Sub Totals: - 5,444,206.00 - 121,118.27 - 5,323,087.73 2.2% Dept 101 -11 Council E01 Personal Services 101 -11- 4103 -0000 PART -TIME 15,600.00 5,200.00 10,400.00 33.3% 101 -11- 4121 -0000 PERA CONTRIB - CITY SHARE 0.00 0.00 0.00 101 -11- 4122 -0000 FICA CONTRIB - CITY SHARE 1,200.00 397.88 802.12 33.2% 101 -11- 4151 -0000 WORKERS COMPENSATION 0.00 0.00 0.00 E01 Sub Totals: 16,800.00 5,597.88 11,202.12 33.3% E02 Supplies 101 -11- 4245 -0000 GENERAL SUPPLIES 1,200.00 125.00 1,075.00 10.4% E02 Sub Totals: 1,200.00 125.00 1,075.00 10.4% E04 Professional Services 101 -11- 4302 -0000 CONSULTING FEES 0.00 0.00 0.00 101 -11- 4400 -0000 CONTRACTUAL SERVICES 45,000.00 180.00 44,820.00 0.4% E04 Sub Totals: 45,000.00 180.00 44,820.00 0.4% E05 Other Services and Charges 101 -11- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 4,500.00 1,261.42 3,238.58 28.0% 101-11-4351-0000 PRINTING AND PUBLISHING 0.00 0.00 0.00 101 -11- 4410 -0000 RENTALS 0.00 0.00 0.00 101 -11- 4433 -0000 DUES AND SUBSCRIPTIONS 47,865.00 11,403.50 36,461.50 23.8% 101 -11- 4440 -0000 MISC SERVICES /CONTINGENCY 43,000.00 0.00 43,000.00 0.0% E05 Sub Totals: 95,365.00 12,664.92 82,700.08 13.3% E09 Other Financing Use 101 -11- 4820 -0000 OPERATING TRANSFERS 85,756.00 283,414.00 - 197,658.00 330.5% E09 Sub Totals: 85,756.00 283,414.00 - 197,658.00 330.5% Expense Sub Totals: 244,121.00 301,981.80 - 57,860.80 123.7% Dept II Sub Totals: 244,121.00 301,981.80 - 301,981.80 Dept 101 -13 Administraton E01 Personal Services 101 -13- 4101 -0000 FULL -TIME REGULAR 187,866.00 65,978.75 121,887.25 35.1% 101 -13- 4102 -0000 OVERTIME 0.00 0.00 0.00 101 -13- 4103 -0000 PART -TIME 12,520.00 1,341.57 11,178.43 10.7% 101 -13- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 101 -13- 4121 -0000 PERA CONTRIB - CITY SHARE 13,620.00 4,090.32 9,529.68 30.0% 101 -13- 4122 -0000 FICA CONTRIB - CITY SHARE 15,330.00 4,347.18 10,982.82 28.4% 101 -13- 4131 -0000 EMPLOYEE INSURANCE - CITY 20,987.00 0.00 20,987.00 0.0% 101 -13- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 101 -13- 4151 -0000 WORKERS COMPENSATION 0.00 188.77 - 188.77 E01 Sub Totals: 250,323.00 75,946.59 174,376.41 30.3% E02 Supplies 101 -13- 4200 -0000 OFFICE SUPPLIES 5,500.00 920.50 4,579.50 16.7% 101 -13- 4208 -0000 POSTAGE 11,000.00 4,028.35 6,971.65 36.6% 101 -13- 4221 -0000 MAINTENANCE OF EQUIPMENT 1,900.00 1,736.00 164.00 91.4% 101 -13- 4245 -0000 GENERAL SUPPLIES 900.00 70.23 829.77 7.8% E02 Sub Totals: 19,300.00 6,755.08 12,544.92 35.0% E04 Professional Services 101 -13- 4400 -0000 CONTRACTUAL SERVICES 138,320.00 28,316.23 110,003.77 20.5% E04 Sub Totals: 138,320.00 28,316.23 110,003.77 20.5% E05 Other Services and Charges 101 -13- 4321 -0000 COMMUNICATIONS - VOICE /DATA 0.00 0.00 0.00 101 -13- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 6,500.00 631.72 5,868.28 9.7% 101 -13- 4351 -0000 PRINTING AND PUBLISHING 2,000.00 601.31 1,398.69 30.1% 101 -13- 4433 -0000 DUES AND SUBSCRIPTIONS 470.00 330.00 140.00 70.2% 101 -13- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 459.00 - 459.00 E05 Sub Totals: 8,970.00 2,022.03 6,947.97 22.5% Expense Sub Totals: 416,913.00 113,039.93 303,873.07 27.1% Dept 13 Sub Totals: 416,913.00 113,039.93 - 113,039.93 Dept 101 -15 Finance E01 Personal Services 101 -15- 4101 -0000 FULL -TIME REGULAR 107,669.00 37,753.86 69,915.14 35.1% 101 -15- 4102 -0000 OVERTIME 0.00 0.00 0.00 101 -15- 4103 -0000 PART -TIME 0.00 0.00 0.00 101 -15- 4106 -0000 OTHER 0.00 0.00 0.00 101 -15- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 101 -15- 4121 -0000 PERA CONTRIB - CITY SHARE 7,806.00 2,448.73 5,357.27 31.4% 101 -15- 4122 -0000 FICA CONTRIB - CITY SHARE 8,237.00 2,487.22 5,749.78 30.2% 101 -15- 4131 -0000 EMPLOYEE INSURANCE - CITY 11,046.00 0.00 11,046.00 0.0% 101 -15- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 101 -15- 4151 -0000 WORKERS COMPENSATION 0.00 115.92 - 115.92 E01 Sub Totals: 134,758.00 42,805.73 91,952.27 31.8% E02 Supplies 101 -15- 4200 -0000 OFFICE SUPPLIES 250.00 250.73 -0.73 100.3% 101 -15- 4221 -0000 MAINTENANCE OF EQUIPMENT 8,500.00 6,889.00 1,611.00 81.0% 101 -15- 4245 -0000 GENERAL SUPPLIES 300.00 0.00 300.00 0.0% E02 Sub Totals: 9,050.00 7,139.73 1,910.27 78.9% E04 Professional Services 101 -15- 4301 -0000 AUDITING & ACCOUNTING 3,600.00 2,170.00 1,430.00 60.3% 101 -15- 4400 -0000 CONTRACTUAL SERVICES 1,000.00 0.00 1,000.00 0.0% E04 Sub Totals: 4,600.00 2,170.00 2,430.00 47.2% E05 Other Services and Charges 101 -15- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 4,000.00 733.52 3,266.48 18.3% 101 -15- 4351 -0000 PRINTING AND PUBLISHING 900.00 0.00 900.00 0.0% 101-15-4360-0000 INSURANCE 0.00 0.00 0.00 101 -15- 4433 -0000 DUES AND SUBSCRIPTIONS 500.00 77.00 423.00 15.4% 101 -15- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 101 -15- 4450 -0000 BANK SERVICE CHARGES 6,000.00 0.00 6,000.00 0.0% E05 Sub Totals: 11,400.00 810.52 10,589.48 7.1% Expense Sub Totals: 159,808.00 52,925.98 106,882.02 33.1% Dept 15 Sub Totals: 159,808.00 52,925.98 - 52,925.98 Dept 101 -16 Professional Services E02 Supplies 101 -16- 4200 -0000 OFFICE SUPPLIES 0.00 0.00 0.00 E02 Sub Totals: 0.00 0.00 0.00 E04 Professional Services 101 -16- 4301 -0000 AUDITING & ACCOUNTING 26,660.00 1,700.00 24,960.00 6.4% 101 -16- 4303 -0000 ENGINEERING FEES 44,400.00 0.00 44,400.00 0.0% 101 -16- 4304 -0000 LEGAL FEES 34,000.00 14,758.60 19,241.40 43.4% 101 -16- 4400 -0000 CONTRACTUAL SERVICES 106,000.00 53,000.00 53,000.00 50.0% E04 Sub Totals: 211,060.00 69,458.60 141,601.40 32.9% E05 Other Services and Charges 101 -16- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 E05 Sub Totals: 0.00 0.00 0.00 Expense Sub Totals: 211,060.00 69,458.60 141,601.40 32.9% Dept 16 Sub Totals: 211,060.00 69,458.60 - 69,458.60 Dept 101 -18 Planning R02 Licenses & Permits 101 -18- 3413 -0000 ZONING & SUBDIVISION FEES 0.00 0.00 0.00 R02 Sub Totals: 0.00 0.00 0.00 Revenue Sub Totals: 0.00 0.00 0.00 E01 Personal Services 101 -18- 4101 -0000 FULL -TIME REGULAR 135,193.00 50,806.36 84,386.64 37.6% 101 -18- 4102 -0000 OVERTIME 0.00 0.00 0.00 101 -18- 4103 -0000 PART -TIME 0.00 0.00 0.00 101 -18- 4106 -0000 OTHER 0.00 0.00 0.00 101 -18- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 101 -18- 4121 -0000 PERA CONTRIB - CITY SHARE 9,802.00 3,182.28 6,619.72 32.5% 101 -18- 4122 -0000 FICA CONTRIB - CITY SHARE 10,342.00 3,135.19 7,206.81 30.3% 101 -18- 4131 -0000 EMPLOYEE INSURANCE - CITY 17,820.00 0.00 17,820.00 0.0% 101 -18- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 101 -18- 4151 -0000 WORKERS COMPENSATION 0.00 162.93 - 162.93 E01 Sub Totals: 173,157.00 57,286.76 115,870.24 33.1% E02 Supplies 101 -18- 4200 -0000 OFFICE SUPPLIES 0.00 0.00 0.00 101 -18- 4221 -0000 MAINTENANCE OF EQUIPMENT 0.00 0.00 0.00 101 -18- 4245 -0000 GENERAL SUPPLIES 250.00 0.00 250.00 0.0% E02 Sub Totals: 250.00 0.00 250.00 0.0% E04 Professional Services 101 -18- 4304 -0000 LEGAL FEES 0.00 0.00 0.00 101 -18- 4400 -0000 CONTRACTUAL SERVICES 4,500.00 0.00 4,500.00 0.0% E04 Sub Totals: 4,500.00 0.00 4,500.00 0.0% E05 Other Services and Charges 101 -18- 4321 -0000 COMMUNICATIONS - VOICE /DATA 1,000.00 348.72 651.28 34.9% 101 -18- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 4,200.00 1,617.74 2,582.26 38.5% 101 -18- 4351 -0000 PRINTING AND PUBLISHING 1,000.00 221.67 778.33 22.2% 101 -18- 4433 -0000 DUES AND SUBSCRIPTIONS 1,200.00 994.98 205.02 82.9% 101 -18- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 E05 Sub Totals: 7,400.00 3,183.11 4,216.89 43.0% E09 Other Financing Use 101 -18- 4820 -0000 OPERATING TRANSFERS 0.00 0.00 0.00 E09 Sub Totals: 0.00 0.00 0.00 Expense Sub Totals: 185,307.00 60,469.87 124,837.13 32.6% Dept 18 Sub Totals: 185,307.00 60,469.87 - 60,469.87 Dept 101 -19 Municipal Buildings E02 Supplies 101 -19- 4221 -0000 MAINTENANCE OF EQUIPMENT 11,400.00 13,703.75 - 2,303.75 120.2% 101 -19- 4223 -0000 MAINTENANCE OF BUILDINGS 8,000.00 3,581.51 4,418.49 44.8% 101 -19- 4245 -0000 GENERAL SUPPLIES 2,000.00 654.32 1,345.68 32.7% E02 Sub Totals: 21,400.00 17,939.58 3,460.42 83.8% E03 Oil and Utility Charges 101 -19- 4380 -0000 UTILITY SERVICES 11,000.00 2,550.65 8,449.35 23.2% E03 Sub Totals: 11,000.00 2,550.65 8,449.35 23.2% E04 Professional Services 101 -19- 4302 -0000 CONSULTING FEES 0.00 0.00 0.00 101 -19- 4304 -0000 LEGAL FEES 0.00 0.00 0.00 101 -19- 4400 -0000 CONTRACTUAL SERVICES 9,800.00 2,583.36 7,216.64 26.4% E04 Sub Totals: 9,800.00 2,583.36 7,216.64 26.4% E05 Other Services and Charges 101 -19- 4321 -0000 COMMUNICATIONS - VOICE /DATA 34,000.00 3,381.76 30,618.24 9.9% 101 -19- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 0.00 0.00 0.00 101 -19- 4360 -0000 INSURANCE 110,000.00 65,358.00 44,642.00 59.4% 101-19-4361-0000 INSURANCE DEDUCTIBLE 0.00 0.00 0.00 101 -19- 4410 -0000 RENTALS 1,000.00 243.94 756.06 24.4% 101 -19- 4433 -0000 DUES AND SUBSCRIPTIONS 0.00 0.00 0.00 101 -19- 4437 -0000 TAXES /LICENSES 0.00 0.00 0.00 101 -19- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 E05 Sub Totals: 145,000.00 68,983.70 76,016.30 47.6% E08 Debt Service 101 -19- 4701 -0000 BOND PRINCIPAL 0.00 0.00 0.00 101 -19- 4711 -0000 BOND INTEREST 0.00 0.00 0.00 E08 Sub Totals: 0.00 0.00 0.00 E09 Other Financing Use 101 -19- 4820 -0000 OPERATING TRANSFERS 103,950.00 0.00 103,950.00 0.0% E09 Sub Totals: 103,950.00 0.00 103,950.00 0.0% Expense Sub Totals: 291,150.00 92,057.29 199,092.71 31.6% Dept 19 Sub Totals: 291,150.00 92,057.29 - 92,057.29 Dept 101 -21 Police Protection R03 Grants 101 -21- 3314 -0000 BULLET -PROOF VEST GRANT 0.00 - 537.49 537.49 R03 Sub Totals: 0.00 - 537.49 537.49 Revenue Sub Totals: 0.00 - 537.49 537.49 E02 Supplies 101 -21- 4221 -0000 MAINTENANCE OF EQUIPMENT 0.00 0.00 0.00 101 -21- 4245 -0000 GENERAL SUPPLIES 0.00 0.00 0.00 E02 Sub Totals: 0.00 0.00 0.00 E03 Oil and Utility Charges 101 -21- 4212 -0000 MOTOR FUELS & LUBRICANTS 0.00 0.00 0.00 101 -21- 4380 -0000 UTILITY SERVICES 0.00 0.00 0.00 E03 Sub Totals: 0.00 0.00 0.00 E04 Professional Services 101 -21- 4304 -0000 LEGAL FEES 0.00 0.00 0.00 101 -21- 4400 -0000 CONTRACTUAL SERVICES 1,042,556.00 435,014.21 607,541.79 41.7% E04 Sub Totals: 1,042,556.00 435,014.21 607,541.79 41.7% E05 Other Services and Charges 101 -21- 4440 -0000 MISC SERVICES /CONTINGENCY 2,500.00 154.21 2,345.79 6.2% E05 Sub Totals: 2,500.00 154.21 2,345.79 6.2% E07 Capital Outlay 101 -21- 4620 -0000 BUILDINGS & STRUCTURES 229,763.00 114,882.00 114,881.00 50.0% E07 Sub Totals: 229,763.00 114,882.00 114,881.00 50.0% E08 Debt Service 101 -21- 4720 -0000 FISCAL AGENT FEES 0.00 0.00 0.00 E08 Sub Totals: 0.00 0.00 0.00 Expense Sub Totals: 1,274,819.00 550,050.42 724,768.58 43.1% Dept 21 Sub Totals: 1,274,819.00 550,587.91 - 550,587.91 Dept 101 -22 Fire Protection E04 Professional Services 101 -22- 4400 -0000 CONTRACTUAL SERVICES 344,940.00 174,394.30 170,545.70 50.6% E04 Sub Totals: 344,940.00 174,394.30 170,545.70 50.6% E05 Other Services and Charges 101 -22- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 E05 Sub Totals: 0.00 0.00 0.00 E07 Capital Outlay 101 -22- 4620 -0000 BUILDINGS & STRUCTURES 282,271.00 139,211.32 143,059.68 49.3% E07 Sub Totals: 282,271.00 139,211.32 143,059.68 49.3% Expense Sub Totals: 627,211.00 313,605.62 313,605.38 50.0% Dept 22 Sub Totals: 627,211.00 313,605.62 - 313,605.62 Dept 101 -24 Protective Inspections R02 Licenses & Permits 101 -24- 3217 -0000 RENTAL HOUSING LICENSES 0.00 300.00 - 300.00 101 -24- 3221 -0000 BUILDING PERMITS 0.00 61,184.15 - 61,184.15 101 -24- 3222 -0000 PLAN CHECK FEES 0.00 23,497.61 - 23,497.61 R02 Sub Totals: 0.00 84,981.76 - 84,981.76 Revenue Sub Totals: 0.00 84,981.76 - 84,981.76 E01 Personal Services 101 -24- 4101 -0000 FULL -TIME REGULAR 93,902.00 32,646.15 61,255.85 34.8% 101 -24- 4102 -0000 OVERTIME 0.00 0.00 0.00 101 -24- 4103 -0000 PART -TIME 0.00 0.00 0.00 101 -24- 4106 -0000 OTHER 0.00 0.00 0.00 101 -24- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 101 -24- 4121 -0000 PERA CONTRIB - CITY SHARE 6,808.00 2,160.37 4,647.63 31.7% 101 -24- 4122 -0000 FICA CONTRIB - CITY SHARE 7,183.00 1,973.11 5,209.89 27.5% 101 -24- 4131 -0000 EMPLOYEE INSURANCE - CITY 13,430.00 0.00 13,430.00 0.0% 101 -24- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 101 -24- 4151 -0000 WORKERS COMPENSATION 0.00 163.86 - 163.86 E01 Sub Totals: 121,323.00 36,943.49 84,379.51 30.5% E02 Supplies 101 -24- 4200 -0000 OFFICE SUPPLIES 0.00 0.00 0.00 101 -24- 4221 -0000 MAINTENANCE OF EQUIPMENT 0.00 0.00 0.00 101 -24- 4240 -0000 SMALL TOOLS /MINOR EQUIPMENT 0.00 0.00 0.00 101 -24- 4245 -0000 GENERAL SUPPLIES 200.00 0.00 200.00 0.0% E02 Sub Totals: 200.00 0.00 200.00 0.0% E03 Oil and Utility Charges 101 -24- 4212 -0000 MOTOR FUELS & LUBRICANTS 0.00 0.00 0.00 E03 Sub Totals: 0.00 0.00 0.00 E04 Professional Services 101 -24- 4400 -0000 CONTRACTUAL SERVICES 2,500.00 455.00 2,045.00 18.2% E04 Sub Totals: 2,500.00 455.00 2,045.00 18.2% E05 Other Services and Charges 101 -24- 4321 -0000 COMMUNICATIONS - VOICE /DATA 0.00 0.00 0.00 101 -24- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 2,500.00 764.00 1,736.00 30.6% 101 -24- 4351 -0000 PRINTING AND PUBLISHING 150.00 19.31 130.69 12.9% 101 -24- 4433 -0000 DUES AND SUBSCRIPTIONS 150.00 0.00 150.00 0.0% 101 -24- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 E05 Sub Totals: 2,800.00 783.31 2,016.69 28.0% Expense Sub Totals: 126,823.00 38,181.80 88,641.20 30.1% Dept 24 Sub Totals: 126,823.00 - 46,799.96 46,799.96 Dept 101 -31 City Engineer E02 Supplies 101 -31- 4200 -0000 OFFICE SUPPLIES 0.00 0.00 0.00 101 -31- 4221 -0000 MAINTENANCE OF EQUIPMENT 0.00 0.00 0.00 101 -31- 4245 -0000 GENERAL SUPPLIES 0.00 36.75 -36.75 E02 Sub Totals: 0.00 36.75 -36.75 E04 Professional Services 101 -31- 4303 -0000 ENGINEERING FEES 37,500.00 672.75 36,827.25 1.8% 101 -31- 4400 -0000 CONTRACTUAL SERVICES 48,000.00 8,000.00 40,000.00 16.7% E04 Sub Totals: 85,500.00 8,672.75 76,827.25 10.1% E05 Other Services and Charges 101 -31- 4321 -0000 COMMUNICATIONS - VOICE /DATA 0.00 0.00 0.00 101 -31- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 0.00 0.00 0.00 101 -31- 4351 -0000 PRINTING AND PUBLISHING 300.00 0.00 300.00 0.0% 101 -31- 4410 -0000 RENTALS 0.00 0.00 0.00 101 -31- 4433 -0000 DUES AND SUBSCRIPTIONS 2,100.00 0.00 2,100.00 0.0% 101 -31- 4437 -0000 TAXES /LICENSES 0.00 0.00 0.00 E05 Sub Totals: 2,400.00 0.00 2,400.00 0.0% Expense Sub Totals: 87,900.00 8,709.50 79,190.50 9.9% Dept 31 Sub Totals: 87,900.00 8,709.50 - 8,709.50 Dept 101 -32 Public Works Service R02 Licenses & Permits 101 -32- 3227 -0000 Street Excavation Permit 0.00 0.00 0.00 R02 Sub Totals: 0.00 0.00 0.00 Revenue Sub Totals: 0.00 0.00 0.00 E01 Personal Services 101 -32- 4101 -0000 FULL -TIME REGULAR 334,078.00 70,834.72 263,243.28 21.2% 101 -32- 4102 -0000 OVERTIME 2,500.00 940.99 1,559.01 37.6% 101 -32- 4103 -0000 PART -TIME 0.00 0.00 0.00 101 -32- 4104 -0000 TEMPORARY REGULAR 0.00 0.00 0.00 101 -32- 4105 -0000 STREET PAGER PAY 0.00 1,969.76 - 1,969.76 101 -32- 4106 -0000 OTHER 0.00 0.00 0.00 101 -32- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 101 -32- 4121 -0000 PERA CONTRIB - CITY SHARE 24,402.00 4,535.12 19,866.88 18.6% 101 -32- 4122 -0000 FICA CONTRIB - CITY SHARE 25,748.00 4,736.51 21,011.49 18.4% 101 -32- 4131 -0000 EMPLOYEE INSURANCE - CITY 52,859.00 0.00 52,859.00 0.0% 101 -32- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 101 -32- 4151 -0000 WORKERS COMPENSATION 0.00 3,114.07 - 3,114.07 E01 Sub Totals: 439,587.00 86,131.17 353,455.83 19.6% E02 Supplies 101 -32- 4200 -0000 OFFICE SUPPLIES 200.00 862.41 - 662.41 431.2% 101 -32- 4208 -0000 POSTAGE 0.00 0.00 0.00 101 -32- 4221 -0000 MAINTENANCE OF EQUIPMENT 18,000.00 3,246.84 14,753.16 18.0% 101 -32- 4223 -0000 MAINTENANCE OF BUILDINGS 7,000.00 37.99 6,962.01 0.5% 101 -32- 4240 -0000 SMALL TOOLS /MINOR EQUIPMENT 3,500.00 365.72 3,134.28 10.4% 101 -32- 4245 -0000 GENERAL SUPPLIES 90,000.00 2,187.14 87,812.86 2.4% 101 -32- 4250 -0000 ROAD MAINT MATERIALS 0.00 2,037.25 - 2,037.25 E02 Sub Totals: 118,700.00 8,737.35 109,962.65 7.4% E03 Oil and Utility Charges 101 -32- 4212 -0000 MOTOR FUELS & LUBRICANTS 51,000.00 17,090.56 33,909.44 33.5% 101 -32- 4380 -0000 UTILITY SERVICES 15,000.00 6,059.93 8,940.07 40.4% 101 -32- 4399 -0000 UTILITIES - STREET LIGHTS 44,000.00 7,615.66 36,384.34 17.3% E03 Sub Totals: 110,000.00 30,766.15 79,233.85 28.0% E04 Professional Services 101 -32- 4303 -0000 ENGINEERING FEES 0.00 0.00 0.00 101 -32- 4305 -0000 DRUG TESTING 1,800.00 51.65 1,748.35 2.9% 101 -32- 4400 -0000 CONTRACTUAL SERVICES 64,000.00 8,364.31 55,635.69 13.1% E04 Sub Totals: 8,415.96 - 8,415.96 E05 Other Services and Charges 65,800.00 101 -32- 4321 -0000 COMMUNICATIONS - VOICE /DATA 1,036.11 - 1,036.11 101 -32- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 2,700.00 0.00 2,700.00 0.0% 101 -32- 4351 -0000 PRINTING AND PUBLISHING 6,500.00 0.00 6,500.00 0.0% 101 -32- 4410 -0000 RENTALS 0.00 58.20 -58.20 101 -32- 4433 -0000 DUES AND SUBSCRIPTIONS 1,000.00 1,786.00 - 786.00 178.6% 101 -32- 4437 -0000 TAXES /LICENSES 1,700.00 789.00 911.00 46.4% 101 -32- 4440 -0000 MISC SERVICES /CONTINGENCY 900.00 72.26 827.74 8.0% E05 Sub Totals: 16,800.00 3,741.57 13,058.43 22.3% E09 Other Financing Use 101 -32- 4820 -0000 OPERATING TRANSFERS 800,000.00 0.00 0.00 0.00 E09 Sub Totals: 800,000.00 0.00 0.00 0.00 Expense Sub Totals: 1,550,887.00 137,792.20 1,413,094.80 8.9% Dept 32 Sub Totals: 1,550,887.00 137,792.20 - 137,792.20 Dept 101 -33 Ice & Snow Removal E01 Personal Services 101 -33- 4101 -0000 FULL -TIME REGULAR 37,455.00 29,490.18 7,964.82 78.7% 101 -33- 4102 -0000 OVERTIME 7,500.00 8,839.49 - 1,339.49 117.9% 101 -33- 4103 -0000 PART -TIME 0.00 0.00 0.00 101 -33- 4106 -0000 OTHER 0.00 0.00 0.00 101 -33- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 101 -33- 4121 -0000 PERA CONTRIB - CITY SHARE 3,259.00 2,831.96 427.04 86.9% 101 -33- 4122 -0000 FICA CONTRIB - CITY SHARE 3,439.00 2,480.55 958.45 72.1% 101 -33- 4131 -0000 EMPLOYEE INSURANCE - CITY 6,686.00 0.00 6,686.00 0.0% 101 -33- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 101 -33- 4151 -0000 WORKERS COMPENSATION 0.00 1,749.94 - 1,749.94 E01 Sub Totals: 58,339.00 45,392.12 12,946.88 77.8% E02 Supplies 101 -33- 4245 -0000 GENERAL SUPPLIES 45,000.00 25,591.20 19,408.80 56.9% E02 Sub Totals: 45,000.00 25,591.20 19,408.80 56.9% E05 Other Services and Charges 101 -33- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 0.00 0.00 0.00 0.00 E05 Sub Totals: 0.00 0.00 0.00 0.00 Expense Sub Totals: 103,339.00 70,983.32 32,355.68 68.7% Dept 33 Sub Totals: 103,339.00 70,983.32 - 70,983.32 Dept 101 -52 Park Maintenance E01 Personal Services 101 -52- 4101 -0000 FULL -TIME REGULAR 69,784.00 29,949.54 39,834.46 42.9% 101 -52- 4102 -0000 OVERTIME 2,500.00 0.00 2,500.00 0.0% 101 -52- 4103 -0000 PART -TIME 12,000.00 0.00 12,000.00 0.0% 101 -52- 4104 -0000 TEMPORARY REGULAR 0.00 0.00 0.00 101 -52- 4106 -0000 OTHER 0.00 0.00 0.00 101 -52- 4111 -0000 SEVERANCE PAY 0.00 0.00 0.00 101 -52- 4121 -0000 PERA CONTRIB - CITY SHARE 5,241.00 1,692.00 3,549.00 32.3% 101 -52- 4122 -0000 FICA CONTRIB - CITY SHARE 6,448.00 1,858.40 4,589.60 28.8% 101 -52- 4131 -0000 EMPLOYEE INSURANCE - CITY 13,500.00 0.00 13,500.00 0.0% 101 -52- 4141 -0000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 101 -52- 4151 -0000 WORKERS COMPENSATION 0.00 1,199.57 - 1,199.57 E01 Sub Totals: 109,473.00 34,699.51 74,773.49 31.7% E02 Supplies 101 -52- 4208 -0000 POSTAGE 0.00 0.00 0.00 101 -52- 4221 -0000 MAINTENANCE OF EQUIPMENT 6,000.00 206.64 5,793.36 3.4% 101 -52- 4223 -0000 MAINTENANCE OF BUILDINGS 4,000.00 35.50 3,964.50 0.9% 101 -52- 4240 -0000 SMALL TOOLS /MINOR EQUIPMENT 800.00 0.00 800.00 0.0% 101 -52- 4245 -0000 GENERAL SUPPLIES 9,500.00 1,849.97 7,650.03 19.5% 101 -52- 4246 -0000 PROGRAM SUPPLIES 0.00 0.00 0.00 101 -52- 4247 -0000 TREES PURCHASED 0.00 0.00 0.00 E02 Sub Totals: 20,300.00 2,092.11 18,207.89 10.3% E03 Oil and Utility Charges 101 -52- 4380 -0000 UTILITY SERVICES 900.00 4,184.29 4,815.71 46.5% E03 Sub Totals: 9,000.00 4,184.29 4,815.71 46.5% E04 Professional Services 101 -52- 4302 -0000 CONSULTING FEES 0.00 0.00 0.00 101 -52- 4303 -0000 ENGINEERING FEES 2,000.00 0.00 2,000.00 0.0% 101 -52- 4304 -0000 LEGAL FEES 0.00 0.00 0.00 101 -52- 4400 -0000 CONTRACTUAL SERVICES 9,800.00 1,391.00 8,409.00 14.2% 101 -52 -4401 -0000 LAKE MINNETONKA TREATMENT 0.00 0.00 0.00 101 -52- 4402 -0000 CHRISTMAS LAKE AIS INSPECTION 0.00 0.00 0.00 E04 Sub Totals: 11,800.00 1,391.00 10,409.00 11.8% E05 Other Services and Charges 101 -52- 4321 -0000 COMMUNICATIONS - VOICE /DATA 1,800.00 465.33 1,334.67 25.9% 101 -52- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 1,000.00 0.00 1,000.00 0.0% 101 -52- 4351 -0000 PRINTING AND PUBLISHING 0.00 0.00 0.00 101 -52- 4410 -0000 RENTALS 11,000.00 3,208.42 7,791.58 29.2% 101 -52- 4433 -0000 DUES AND SUBSCRIPTIONS 0.00 0.00 0.00 101 -52- 4440 -0000 MISC SERVICES /CONTINGENCY 0.00 0.00 0.00 101 -52- 4450 -0000 BANK SERVICE CHARGES 0.00 0.00 0.00 E05 Sub Totals: 13,800.00 3,673.75 10,126.25 26.6% Expense Sub Totals: 164,373.00 46,040.66 118,332.34 28.0% Dept 52 Sub Totals: 164,373.00 46,040.66 - 46,040.66 Dept 101 -53 Recreation R05 Charges for Services 101 -53- 3471 -0000 PARK FEES & RENTALS 0.00 14,814.00 - 14,814.00 101 -53- 3473 -0000 PARK PROGRAM FEES 0.00 0.00 0.00 101 -53- 3474 -0000 ARCTIC FEVER DONATIONS 0.00 1,445.00 - 1,445.00 101 -53- 3475 -0000 PRINCESS TEA PARTY 0.00 1,780.00 - 1,780.00 101 -53- 3476 -0000 COMM GARDEN PLOT RENTAL 0.00 780.00 - 780.00 R05 Sub Totals: 0.00 18,819.00 - 18,819.00 Revenue Sub Totals: 0.00 18, 819.00 -18,819.00 E01 Personal Services 101 -53- 4101 -0000 FULL -TIME REGULAR 22,211.00 8,395.22 13,815.78 37.8% 101 -53- 4102 -0000 OVERTIME 0.00 550.21 - 550.21 101 -53- 4103 -0000 PART -TIME 10,000.00 9,197.30 802.70 92.0% 101 -53- 4121 -0000 PERA CONTRIB - CITY SHARE 1,610.00 656.91 953.09 40.8% 101 -53- 4122 -0000 FICA CONTRIB - CITY SHARE 2,464.00 1,379.79 1,084.21 56.0% 101 -53- 4131 -0000 EMPLOYEE INSURANCE - CITY 458.00 0.00 458.00 0.0% 101 -53- 4151 -0000 WORKERS COMPENSATION 0.00 44.66 -44.66 E01 Sub Totals: 36,743.00 20,224.09 16,518.91 55.0% E02 Supplies 101 -53- 4245 -0000 GENERAL SUPPLIES 0.00 0.00 0.00 101 -53- 4246 -0000 PROGRAM SUPPLIES 5,800.00 983.00 4,817.00 16.9% E02 Sub Totals: 5,800.00 983.00 4,817.00 16.9% E04 Professional Services 101 -53- 4302 -0000 CONSULTING FEES 0.00 0.00 0.00 101 -53- 4400 -0000 CONTRACTUAL SERVICES 10,500.00 0.00 10,500.00 0.0% E04 Sub Totals: 10,500.00 0.00 10,500.00 0.0% E05 Other Services and Charges 101 -53- 4321 -0000 COMMUNICATIONS - VOICE /DATA 0.00 0.00 0.00 101 -53- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 200.00 0.00 200.00 0.0% 101 -53- 4351 -0000 PRINTING AND PUBLISHING 850.00 0.00 850.00 0.0% 101 -53- 4433 -0000 DUES AND SUBSCRIPTIONS 250.00 0.00 250.00 0.0% 101 -53- 4437 -0000 TAXES /LICENSES 0.00 0.00 0.00 101 -53- 4441 -0000 ARCTIC FEVER PROGRAMS 7,000.00 2,908.36 4,091.64 41.5% 101 -53- 4442 -0000 SNOW PRINCESS TEA PARTY 0.00 2,449.19 - 2,449.19 101 -53- 4450 -0000 BANK SERVICE CHARGES 0.00 0.00 0.00 E05 Sub Totals: 8,300.00 5,357.55 2,942.45 64.5% E09 Other Financing Use 101 -53- 4820 -0000 OPERATING TRANSFERS 42,000.00 0.00 42,000.00 0.0% E09 Sub Totals: 42,000.00 0.00 42,000.00 0.0% Expense Sub Totals: 103,343.00 26,564.64 76,778.36 25.7% Dept 53 Sub Totals: 103,343.00 7,745.64 - 7,745.64 Revenue Totals: 5,444,206.00 224,381.54 5,219,824.46 4.1% Expense Totals: 5,547,054.00 1,881,861.63 3,665,192.37 33.9% Report Totals: 102,848.00 1,657,480.09 - 1,554,632.09 #12A.2. MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Update on Country Club Road Speed Data Meeting Date: May 27, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Attachments Speed Data Policy Consideration: None Background: In an effort to obtain more exact data regarding the speed of vehicles on Country Club Road, staff had placed parallel road tubes which measure the speed of vehicles and the time, within ranges. The tubes record the frequency and speed in each direction of travel. Data was recorded from Thursday, May 15, 2014, 8:00 a.m. through Tuesday, May 20, 2014, at 2:00 p.m. Attachment 1 to this memorandum is the data log from the data collector. The posted speed on Country Club Road is 30 miles per hour (mph). Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Country Club Road Speed Sample Method: Parallel Road Tubes Total Period of Sampling: Thursday, May 15, 2014, 8:00 a.m. To Tuesday, May 20, 2014, 2:00 p.m. Page 1 of 7 SUMMARY DAILY TOTALS DAY, DATE VEHICLES SPEED FREQUENCY WITHIN RANGE (MPH) DAY TOTAL NB SB 5 10 10 15 15 20 20 25 25 30 30 35 35 40 40 45 45 50 50 55 55 60 60 65 65 70 70 75 75 80 Thu, May 15, 2014 * 2858 1564 1294 0 0 14 80 889 1446 405 20 2 1 1 0 0 0 0 Fri, May 16, 2014 3899 2026 1873 0 3 24 151 1137 1963 571 46 3 1 0 0 0 0 0 Sat, May 17, 2014 3703 1897 1806 0 1 32 130 1021 1947 524 37 10 0 1 0 0 0 0 Sun, May 18, 2014 3048 1585 1463 0 0 12 70 847 1623 458 29 8 0 0 1 0 0 0 Mon, May 19, 2014 3280 1710 1570 0 0 13 95 1043 1680 419 23 2 1 1 3 0 0 0 Tue, May 20, 2014 * 1694 745 949 0 3 9 61 464 879 249 24 1 2 1 0 0 0 0 TOTALS 00 `r0 N W rn LO cl� 00 - 7 104 587 5,401 9,538 2,626 179 26 5 4 4 - - - Percent of Total - 0.0 0.6 1 3.2 1 29.2 1 51.6 1 14.2 1.0 1 0.1 1 0.0 1 0.0 1 0.0 1 - - - 100.0 NOTES NB = Northbound County Club Road SB = Southbound County Club Road * Denotes Partial Day Posted Speed = 30 mph 85th Percentile =30.3 mph Country Club Road Speed Sample Daily Speed Distribution Page 2 of 7 Thursday, May 15, 2014 Time From Time To VEHICLES SPEED FREQUENCY WITHIN RANGE (MPH) TOTAL NB SB 5 10 10 15 15 20 20 25 25 30 30 35 35 40 40 45 45 50 50 55 55 60 60 65 65 70 70 75 75 80 7:00 AM 7:59 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8:00 AM 8:59 AM 45 16 29 1 0 0 1 4 20 16 4 0 0 0 0 0 0 0 0 9:00 AM 9:59 AM 188 85 103 0 0 1 4 53 103 25 2 0 0 0 0 0 0 0 10:00 AM 10:59 AM 152 74 78 0 0 1 6 45 81 18 1 0 0 0 0 0 0 0 11:00 AM 11:59 AM 174 72 102 0 0 0 8 55 83 26 1 1 0 0 0 0 0 0 12:00 PM 12:59 PM 176 97 79 0 0 1 4 54 79 36 2 0 0 0 0 0 0 0 1:00 PM 1:59 PM 186 94 92 0 0 1 3 69 78 33 2 0 0 0 0 0 0 0 2:00 PM 2:59 PM 232 133 99 0 0 1 5 75 129 19 3 0 0 0 0 0 0 0 3:00 PM 3:59 PM 316 170 146 0 0 0 17 117 145 36 1 0 0 0 0 0 0 0 4:00 PM 4:59 PM 319 187 132 0 0 6 5 101 152 51 3 0 0 1 0 0 0 0 5:00 PM 5:59 PM 329 195 134 0 0 0 4 75 197 49 3 1 0 0 0 0 0 0 6:00 PM 6:59 PM 267 153 114 0 0 0 5 81 145 35 1 0 0 0 0 0 0 0 7:00 PM 7:59 PM 183 103 80 0 0 1 8 60 89 25 0 0 0 0 0 0 0 0 8:00 PM 8:59 PM 130 87 43 0 0 0 3 38 66 23 0 0 0 0 0 0 0 0 9:00 PM 9:59 PM 98 61 37 0 0 0 4 29 52 12 0 0 1 0 0 0 0 0 10:00 PM 10:59 PM 47 30 17 0 0 1 0 14 21 10 1 0 0 0 0 0 0 0 11:00 PM 11:59 PM 16 7 9 0 0 0 0 3 10 3 0 0 0 0 0 0 0 0 TOTALS 2,858 1,564 1,294 - - 14 80 889 1,446 405 20 2 1 1 - - - - NB= NORTHBOUND SB= SOUTHBOUND Country Club Road Speed Sample Daily Speed Distribution Page 3 of 7 Friday, May 16, 2014 Time From Time To VEHICLES SPEED FREQUENCY WITHIN RANGE (MPH) HR. TOTAL NB SB 5 10 10 15 15 20 20 25 25 30 30 35 35 40 40 45 45 50 50 55 55 60 60 65 65 70 70 75 75 80 12:00 AM 12:59 AM 15 11 4 0 0 0 0 4 8 3 0 0 0 0 0 0 0 0 1:00 AM 1:59 AM 8 5 3 1 0 0 0 0 1 4 3 0 0 0 0 0 0 0 0 2:00 AM 2:59 AM 8 6 2 0 0 0 1 0 5 0 2 0 0 0 0 0 0 0 3:00 AM 3:59 AM 7 6 1 0 0 0 1 2 4 0 0 0 0 0 0 0 0 0 4:00 AM 4:59 AM 12 3 9 0 0 0 0 0 5 5 2 0 0 0 0 0 0 0 5:00 AM 5:59 AM 35 12 23 0 0 1 0 10 15 6 3 0 0 0 0 0 0 0 6:00 AM 6:59 AM 103 38 65 0 0 0 3 25 56 15 3 1 0 0 0 0 0 0 7:00 AM 7:59 AM 203 65 138 0 0 0 7 44 101 49 2 0 0 0 0 0 0 0 8:00 AM 8:59 AM 244 81 163 0 1 4 11 56 124 47 1 0 0 0 0 0 0 0 9:00 AM 9:59 AM 181 85 96 0 0 1 8 48 91 32 1 0 0 0 0 0 0 0 10:00 AM 10:59 AM 188 93 95 0 0 0 8 57 93 27 3 0 0 0 0 0 0 0 11:00 AM 11:59 AM 201 92 109 0 0 0 11 59 94 35 2 0 0 0 0 0 0 0 12:00 PM 12:59 PM 266 134 132 0 0 2 9 79 123 47 6 0 0 0 0 0 0 0 1:00 PM 1:59 PM 238 127 111 0 0 0 9 59 126 39 4 1 0 0 0 0 0 0 2:00 PM 2:59 PM 265 149 116 0 0 0 10 77 143 32 3 0 0 0 0 0 0 0 3:00 PM 3:59 PM 336 194 142 0 1 1 12 96 170 50 4 1 1 0 0 0 0 0 4:00 PM 4:59 PM 374 211 163 0 1 9 16 130 182 33 3 0 0 0 0 0 0 0 5:00 PM 5:59 PM 387 220 167 0 0 1 17 119 203 43 4 0 0 0 0 0 0 0 6:00 PM 6:59 PM 290 182 108 0 0 2 19 95 145 29 0 0 0 0 0 0 0 0 7:00 PM 7:59 PM 160 87 73 0 0 3 2 55 77 22 1 0 0 0 0 0 0 0 8:00 PM 8:59 PM 156 101 55 0 0 0 4 58 69 25 0 0 0 0 0 0 0 0 9:00 PM 9:59 PM 105 59 46 0 0 0 2 28 62 13 0 0 0 0 0 0 0 0 10:00 PM 10:59 PM 68 37 31 0 0 0 1 18 40 8 1 0 0 0 0 0 0 0 11:00 PM 11:59 PM 49 28 21 0 0 0 0 17 23 8 1 0 0 0 0 0 0 0 TOTALS r3,899 2,026 1,873 - 3 24 151 1,137 1,963 571 46 3 NB= NORTHBOUND SB= SOUTHBOUND Country Club Road Speed Sample Daily Speed Distribution Page 4 of 7 Saturday, May 17, 2014 Time From Time To VEHICLES SPEED FREQUENCY WITHIN RANGE (MPH) HR. TOTAL NB SB 5 10 10 15 15 20 20 25 25 30 30 35 35 40 40 45 45 50 50 55 55 60 60 65 65 70 70 75 75 80 12:00 AM 12:59 AM 35 20 15 0 0 0 1 12 19 2 1 0 0 0 0 0 0 0 1:00 AM 1:59 AM 15 9 6 1 0 0 0 0 2 7 6 0 0 0 0 0 0 0 0 2:00 AM 2:59 AM 13 11 2 0 0 0 2 5 5 1 0 0 0 0 0 0 0 0 3:00 AM 3:59 AM 4 3 1 0 0 0 0 1 1 2 0 0 0 0 0 0 0 0 4:00 AM 4:59 AM 13 4 9 0 0 1 1 0 9 0 1 1 0 0 0 0 0 0 5:00 AM 5:59 AM 22 9 13 0 0 0 0 5 13 3 1 0 0 0 0 0 0 0 6:00 AM 6:59 AM 41 16 25 0 0 0 0 7 20 12 1 1 0 0 0 0 0 0 7:00 AM 7:59 AM 116 45 71 0 0 4 6 25 54 23 4 0 0 0 0 0 0 0 8:00 AM 8:59 AM 203 79 124 0 0 2 5 54 116 23 3 0 0 0 0 0 0 0 9:00 AM 9:59 AM 250 114 136 0 0 5 7 70 132 35 1 0 0 0 0 0 0 0 10:00 AM 10:59 AM 284 143 141 0 0 6 11 76 155 32 4 0 0 0 0 0 0 0 11:00 AM 11:59 AM 308 153 155 0 0 0 10 75 175 45 1 2 0 0 0 0 0 0 12:00 PM 12:59 PM 296 148 148 0 0 3 9 72 162 49 0 0 0 1 0 0 0 0 1:00 PM 1:59 PM 292 134 158 0 0 1 8 69 154 54 6 0 0 0 0 0 0 0 2:00 PM 2:59 PM 288 159 129 0 0 0 9 83 156 38 1 1 0 0 0 0 0 0 3:00 PM 3:59 PM 287 153 134 0 1 4 9 83 141 43 3 3 0 0 0 0 0 0 4:00 PM 4:59 PM 290 144 146 0 0 1 12 89 158 30 0 0 0 0 0 0 0 0 5:00 PM 5:59 PM 231 129 102 0 0 0 10 76 105 36 4 0 0 0 0 0 0 0 6:00 PM 6:59 PM 218 134 84 0 0 2 5 67 110 29 4 1 0 0 0 0 0 0 7:00 PM 7:59 PM 146 86 60 0 0 0 9 47 70 19 0 1 0 0 0 0 0 0 8:00 PM 8:59 PM 118 69 49 0 0 0 5 36 62 14 1 0 0 0 0 0 0 0 9:00 PM 9:59 PM 109 58 51 0 0 0 4 34 56 14 1 0 0 0 0 0 0 0 10:00 PM 10:59 PM 77 50 27 0 0 2 5 25 39 6 0 0 0 0 0 0 0 0 11:00 PM 11:59 PM 4 27 20 0 0 1 2 8 28 8 0 0 0 0 0 0 0 0 TOTALS r3,7'03 1,897 1,806 - 1 32 130 1,021 1,947 524 37 10 - 1 - - - - NB= NORTHBOUND SB= SOUTHBOUND Country Club Road Speed Sample Daily Speed Distribution Page 5 of 7 Sunday, May 18, 2014 Time From Time To VEHICLES SPEED FREQUENCY WITHIN RANGE (MPH) HR. TOTAL NB SB 5 10 10 15 15 20 20 25 25 30 30 35 35 40 40 45 45 50 50 55 55 60 60 65 65 70 70 75 75 80 12:00 AM 12:59 AM 32 14 18 0 0 0 2 10 11 8 0 0 0 0 1 0 0 0 1:00 AM 1:59 AM 11 6 5 1 0 0 0 0 1 6 3 0 1 0 0 0 0 0 0 2:00 AM 2:59 AM 1 1 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 3:00 AM 3:59 AM 5 5 0 0 0 0 0 2 2 1 0 0 0 0 0 0 0 0 4:00 AM 4:59 AM 10 6 4 0 0 1 1 1 4 3 0 0 0 0 0 0 0 0 5:00 AM 5:59 AM 10 6 4 0 0 0 0 1 7 1 0 1 0 0 0 0 0 0 6:00 AM 6:59 AM 22 9 13 0 0 0 1 1 15 5 0 0 0 0 0 0 0 0 7:00 AM 7:59 AM 43 13 30 0 0 1 0 11 20 11 0 0 0 0 0 0 0 0 8:00 AM 8:59 AM 117 47 70 0 0 0 1 18 65 32 0 1 0 0 0 0 0 0 9:00 AM 9:59 AM 179 75 104 0 0 1 8 34 113 20 3 0 0 0 0 0 0 0 10:00 AM 10:59 AM 251 127 124 0 0 2 7 64 129 43 3 3 0 0 0 0 0 0 11:00 AM 11:59 AM 263 132 131 0 0 1 3 82 136 39 2 0 0 0 0 0 0 0 12:00 PM 12:59 PM 293 152 141 0 0 1 4 74 172 39 3 0 0 0 0 0 0 0 1:00 PM 1:59 PM 266 137 129 0 0 1 4 66 139 51 4 1 0 0 0 0 0 0 2:00 PM 2:59 PM 269 159 110 0 0 1 5 71 150 40 2 0 0 0 0 0 0 0 3:00 PM 3:59 PM 250 143 107 0 0 2 7 61 145 34 1 0 0 0 0 0 0 0 4:00 PM 4:59 PM 244 129 115 0 0 0 7 76 117 39 4 1 0 0 0 0 0 0 5:00 PM 5:59 PM 268 136 132 0 0 0 3 101 130 34 0 0 0 0 0 0 0 0 6:00 PM 6:59 PM 176 99 77 0 0 0 3 60 93 19 1 0 0 0 0 0 0 0 7:00 PM 7:59 PM 141 72 69 0 0 0 6 49 74 9 3 0 0 0 0 0 0 0 8:00 PM 8:59 PM 108 59 49 0 0 0 6 36 51 13 2 0 0 0 0 0 0 0 9:00 PM 9:59 PM 64 41 23 0 0 0 1 22 33 8 0 0 0 0 0 0 0 0 10:00 PM 10:59 PM 16 10 6 0 0 0 1 4 6 4 1 0 0 0 0 0 0 0 11:00 PM 11:59 PM 9 7 2 0 0 1 0 2 4 2 0 0 0 0 0 0 0 0 TOTALS r3,048, 1,585 L,463 j_- - 12 70 847 1 1,623 458 29 8 - - 1 - - - NB= NORTHBOUND SB= SOUTHBOUND Country Club Road Speed Sample Daily Speed Distribution Page 6 of 7 Monday, May 19, 2014 Time From Time To VEHICLES SPEED FREQUENCY WITHIN RANGE (MPH) HR. TOTAL NB SB 5 10 10 15 15 20 20 25 25 30 30 35 35 40 40 45 45 50 50 55 55 60 60 65 65 70 70 75 75 80 12:00 AM 12:59 AM 11 9 2 0 0 0 0 5 5 1 0 0 0 0 0 0 0 0 1:00 AM 1:59 AM 10 6 4 1 0 0 0 1 5 3 1 0 0 0 0 0 0 0 0 2:00 AM 2:59 AM 9 6 3 0 0 0 0 3 4 2 0 0 0 0 0 0 0 0 3:00 AM 3:59 AM 4 0 4 0 0 0 0 2 2 0 0 0 0 0 0 0 0 0 4:00 AM 4:59 AM 14 2 12 0 0 0 0 0 8 5 1 0 0 0 0 0 0 0 5:00 AM 5:59 AM 41 15 26 0 0 0 0 7 24 6 3 1 0 0 0 0 0 0 6:00 AM 6:59 AM 113 41 72 0 0 0 0 24 74 14 1 0 0 0 0 0 0 0 7:00 AM 7:59 AM 202 65 137 0 0 1 8 40 102 46 5 0 0 0 0 0 0 0 8:00 AM 8:59 AM 253 81 172 0 0 2 13 73 129 36 0 0 0 0 0 0 0 0 9:00 AM 9:59 AM 182 88 94 0 0 0 2 63 96 21 0 0 0 0 0 0 0 0 10:00 AM 10:59 AM 147 80 67 0 0 0 9 48 75 14 0 0 1 0 0 0 0 0 11:00 AM 11:59 AM 181 91 90 0 0 0 3 50 103 25 0 0 0 0 0 0 0 0 12:00 PM 12:59 PM 152 84 68 0 0 1 5 53 72 19 2 0 0 0 0 0 0 0 1:00 PM 1:59 PM 155 88 67 0 0 0 6 62 74 13 0 0 0 0 0 0 0 0 2:00 PM 2:59 PM 220 120 100 0 0 0 8 67 113 31 1 0 0 0 0 0 0 0 3:00 PM 3:59 PM 283 146 137 0 0 0 11 91 144 36 1 0 0 0 0 0 0 0 4:00 PM 4:59 PM 322 198 124 0 0 2 5 119 169 26 1 0 0 0 0 0 0 0 5:00 PM 5:59 PM 363 230 133 0 0 4 11 114 182 47 2 0 0 0 3 0 0 0 6:00 PM 6:59 PM 229 124 105 0 0 0 5 71 121 29 1 1 0 1 0 0 0 0 7:00 PM 7:59 PM 167 101 66 0 0 2 3 61 79 21 1 0 0 0 0 0 0 0 8:00 PM 8:59 PM 111 68 43 0 0 0 4 44 49 13 1 0 0 0 0 0 0 0 9:00 PM 9:59 PM 60 42 18 0 0 0 0 27 22 8 3 0 0 0 0 0 0 0 10:00 PM 10:59 PM 31 16 15 0 0 1 1 12 15 2 0 0 0 0 0 0 0 0 11:00 PM 11:59 PM 20 9 11 0 0 0 0 2 15 3 0 0 0 0 0 0 0 0 TOTALS 3,280 1,710 1,570 - - 13 1 95 1,043 1 1,680 419 23 2 __LL 1 3 - - - NB= NORTHBOUND SB= SOUTHBOUND Country Club Road Speed Sample Daily Speed Distribution Page 7 of 7 Tuesday, May 20, 2014 Time From Time To VEHICLES SPEED FREQUENCY WITHIN RANGE (MPH) HR. TOTAL NB SB 5 10 10 15 15 20 20 25 25 30 30 35 35 40 40 45 45 50 50 55 55 60 60 65 65 70 70 75 75 80 12:00 AM 12:59 AM 11 5 6 0 0 0 0 5 4 2 0 0 0 0 0 0 0 0 1:00 AM 1:59 AM 7 4 3 1 0 0 0 1 3 3 0 0 0 0 0 0 0 0 0 2:00 AM 2:59 AM 8 6 2 0 0 0 0 2 6 0 0 0 0 0 0 0 0 0 3:00 AM 3:59 AM 4 2 2 0 0 0 1 2 1 0 0 0 0 0 0 0 0 0 4:00 AM 4:59 AM 16 5 11 0 0 0 0 4 6 6 0 0 0 0 0 0 0 0 5:00 AM 5:59 AM 38 14 24 0 0 0 1 7 23 5 1 1 0 0 0 0 0 0 6:00 AM 6:59 AM 118 43 75 0 0 0 1 32 67 17 1 0 0 0 0 0 0 0 7:00 AM 7:59 AM 218 64 154 0 0 0 3 29 135 44 7 0 0 0 0 0 0 0 8:00 AM 8:59 AM 259 93 166 0 3 3 14 49 139 47 4 0 0 0 0 0 0 0 9:00 AM 9:59 AM 195 80 115 0 0 0 7 56 109 21 2 0 0 0 0 0 0 0 10:00 AM 10:59 AM 207 105 102 0 0 1 4 73 94 30 4 0 1 0 0 0 0 0 11:00 AM 11:59 AM 202 107 95 0 0 4 10 71 86 27 3 0 1 0 0 0 0 0 12:00 PM 12:59 PM 253 141 112 0 0 1 15 77 130 30 0 0 0 0 0 0 0 0 1:00 PM 1:59 PM 158 76 82 0 0 0 4 54 76 20 2 0 0 1 0 0 0 0 TOTALS 1,694 745 949 - 3 9 61 464 879 249 24 1 2 1 - - - - NB= NORTHBOUND SB= SOUTHBOUND #12A.5 MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Update on Snow Plow Route Planning Meeting Date: May 27, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Attachments 1) Current Plow Routes 2) Proposed Plow Routes Policy Consideration: Should the City of Shorewood and the City of Excelsior combine snow plowing efforts? Background: Last fall, representatives from the Cities of Excelsior, Shorewood, and Tonka Bay had met to discuss the potential of collaborative efforts for snow plowing between the various cities. Based on feedback from that meeting, it appeared that the City of Shorewood and the City of Excelsior would be willing partners to explore if a joint venture was feasible. It was suggested that software which could analyze the current plow routes and routes as a joint venture be utilized to explore if there were any savings to be had in route reallocation. The Geographical Information Systems (GIS) of WSB and Associates were utilized to prepare preliminary findings of such a route analysis. Due to the timing of the receipt of the report, staff is still digesting the results and implications of this. Thus far, the following has been gleaned from the findings. Attachments 1 and 2 to this report are the existing plow routes for the City of Shorewood, and a combined plow route plan with the City of Excelsior added to the system, respectively. Based upon these routes: On an "Average Snowfall Event" the City of Shorewood's costs for labor and equipment equates to $1990, under the existing route plan. Under the existing route structures for Shorewood and Excelsior, the combined total cost of an average snow event is $3,180. If the City's were to combine efforts, the total costs could be reduced by approximately $340. As noted, these are the current costs generated by the analysis. Staff is still working through the methodologies to insure that any and all overtime and labor costs have been captured. Staff will bring this back to the City Council for discussion, once these findings have been verified. 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