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07-14-14 CC Reg Mtg AgendaCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JULY 14, 2014 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mavor Zerbv Hotvet Siakel Sundberg Woodruff B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Meeting Minutes, June 23, 2014 B. City Council Regular Meeting Minutes, June 23, 2014 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be remo>>ed from the Consent Agenda. Comments can be taken or questions asked following remo>>al from Consent Agenda A. Approval of the Verified Claims List B. Full Time Regular Appointment to the Light Equipment Operator position C. Accept Proposal for Professional Design Services for the 2014 Mill and Overlay Project, City Project 14 -04 D. Authorize Expenditure of Funds for Strawberry Lane Tree Replacement Request E. Approval of Change Order No. 2 — Vallevvvood Area Improvements, Citv Project 13 -01 4. MATTERS FROM THE FLOOR (No Council action Nvill be taken) 5. PUBLIC HEARING A. 7:10 PM Public Hearing — Vacate Utility Easement Applicant: Bennett and Sharon Morgan Location: 5580 Woodside Lane Attachments Minutes Minutes Claims List Director of Public Works' memo, Resolution Director of Public Works' memo Engineer's memo, Resolution Engineer's memo, Resolution CITY COUNCIL REGULAR MEETING AGENDA — July 14, 2014 Page 2of2 6. REPORTS AND PRESENTATIONS A. Discussion Nth Joe Davito, Energy Expert, on Scope of RFP Elements for Alternative Energy B. Tour de Tonka presentation by Lynn Johnson C. State Senator David Osmek report on recent activities 7. PARKS A. Report by Commissioner Steve Dietz on the July 8, 2014 Park Commission meeting 8. PLANNING A. Report by Commissioner Larry Muehlberg on the July 1, 2014 Planning Commission meeting B. Summit Avenue Weight Restrictions 9. ENGINEERING /PUBLIC WORKS 10. GENERAL /NEW BUSINESS A. Communication from Donald Aslesen regarding Shorewood Oaks Drainage B. Appeal for Extension of Deadline to Correct Nuisance Violations Appellant: Kert Koerting Location: 20325 Excelsior Boulevard 11. OLD BUSINESS A. Bee Safe Resolution and Proposal for Clover Plantings 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Trail Schedule 2. Update on Option to Purchase Agreement Nvith MGM Liquors 3. May 2014 Budget Report 4. FEMA Consideration for Recent Flooding B. Mavor and Citv Council 13. ADJOURN Attachments Draft Minutes Draft Minutes Planning Director's memo, Resolution Aslesen memo Planning Director's memo Administrator's memo, Draft Resolution Trail Schedule Finance Director's memo CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 . 952- 960 -7900 Fax: 952- 474 -0128 • -,N-ww.ci.shorewood.mn.us • citchall 'ciici.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, July 14, 2014 7:00 p.m. A 5:30 PM Work Session is scheduled this evening. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item 4313: Mr. Rob Hanson has successfully completed his six month probationary period for the Light Equipment Operator for the Department of Public Works. The resolution provided approves his regular full-time appointment. Agenda Item 43C: Staff recommends Council approve the proposal from WSB and Associates for professional design services for the 2014 bituminous mill and overlay project. Agenda Item 431): Staff recommends Council approve the Resolution authorizing the expenditure of funds in the amount not to exceed $1200 for the replacement of trees near the Strawberry Lane and West 62nd Street intersection. Agenda Item 43E: Staff recommends Council adopt the Resolution approving Change Order No. 2 in the amount of $8,040, for the 2013 Street, Drainage and Utility Improvements on Valley -wood Lane and Valley -N ood Circle. Agenda Item 44: Matters from the Floor— members of the public have an opportunity to address the Council on an issue not on the agenda; no Council action Nvill be taken. Agenda Item 45A: Energy expert Joe Davito Neill be present to discuss the scope of the elements for a request for proposals (RFP) for alternative energy options. Agenda Item 4513: Lynn Johnson Nvill report on the 2013 Tour de Tonka bicycle ride, and provide an update on the 2014 Tour de Tonlca event to be held August 2. Agenda Item 46A: State Senator David Osmek Nvill be present to report on recent activities. Agenda Item 47A: A report on the July 8 Park Commission meeting Neill be provided by Park Commissioner Steve Dietz. Agenda Item 48A: A report on the July 1 Planning Commission meeting Nvill be provided by Planning Commissioner Larry Muehlberg. Executive Summary — City Council Meeting of July 14, 2014 Page 2of2 Agenda Item 48B: Per Council's direction, staff has prepared a resolution that Neill limit vehicle Nveights on the steep, curvy portion of Summit Avenue. The restriction expires 31 December 2015 and is intended to cover two construction seasons. Agenda Item 49: There are no engineering /public Nvorks items this evening. Agenda Item 410A: On June 20, 2014, resident Donald Aslesen of the Shorewood Oaks neighborhood provided a request to the city to look at what can be done to address drainage issues in his neighborhood. He has suggested to regrade the parking lot in order to redirect the Nvater to the east to the ditches and holding ponds. Mr. Aslesen is expected to be present at the council meeting. Agenda Item 41OR Kert Koerting has requested additional time to bring his property into compliance Nvith Shorewood's nuisance regulations. Given the amount of equipment and materials, staff has suggested doling out 30 -day extensions, not to exceed 90 days, and based upon good faith efforts by the homeoN -,ner to clean up the property. Agenda Item 411A, Staff is soliciting Council's feedback on the Bee Safe resolution, sample attesting form, and proposal for planting of clover. Agenda Item 412.A.1: The Trail Schedule is provided for Council information. Agenda Item 412.A.2: An update Nvill be provided on the option to purchase agreement Nvith MGM Liquors. Agenda Item 412.A.3: The May 2014 monthly budget report is provided for Council information. Agenda Item 412.A.4: An update Nvill be provided on the FEMA consideration of the recent flooding event. Agenda Items 41213: Mayor and City Council Members may report on recent activities. CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, JUNE 23, 2014 MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Zerbv called the meeting to order at 6:01 P.M. Mayor Zerbv, Councilmembers Sialcel, Citv Cleric Panchvsh-,n; Finance Director of Public Works BroN -,n Review Agenda Councilmember Sundberg asked that Item 3 environmental issues. Mavor Zerbv stated he Woodruff moved, Sundberg seconded, app #Za 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. -ator Jovnes; and Director at renewable energy and Motion passed 4/0. memorandum from Director BroN -,n regarding the ,Nvood resident Alan Yelsev had come before Council to raise concerns He explained that the Public Works Department uses two main portion of the roadway right- of -Nvays (ROWS) and that is treated once the chemical currently being used to a water based herbicide called commonly lcnoN -,n as Roundup for the warning tracks on the baseball fields which are also treated Once a year. There has been a great deal of discussion about how those chemicals affect ground water as well as things such as pollinator bees. He noted that Mr. Yelsey was present in the audience as was Mr. Nick Anderson who is the contractor the City routinely uses to apply chemicals on the ball fields and the ROWS. Mavor Zerbv asked Director BroN -,n to comment how the Citv selects its vendors for that and the Citv's oversight in the treatment process. Is the City given a list of the chemicals that would be applied each year for review? Brown explained staff picks the vendor; it is not put out for bid because low bid is low bid. Staff does not want to put the City in that position. Staff prefers to Nvork with vendors it is most comfortable with. Staff Nvorks with the vendor on the selection of the chemicals to be used. Zerbv then asked what size of area the Citv has treated. BroN -,n noted the intent is not to maintain the ROW areas as manicured laN -,ns. The City has a responsibility to maintain its ROWS for Nveed control. Zerbv went on to ask if the City is trying to maintain the height of the vegetation. Brown explained the City tries to control CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 23, 2014 Page 2of9 broadleaf and noted the City does not have a grass height ordinance. ZerbyT asked if the City tries to selective about the types of plants groN -,n in the ROWS. BroN -,n responded ves. ZerbyT asked if broadleaf is invasive to peoples' laves. BroN -,n explained the City receives comments from residents who have laN -,ns adjacent to the ROW that do keep a manicured laN -,n or don't Nvant broadleaf Nveeds creeping into their property*. The areas have not been treated yet this Near due to the ground being very* Nvet. In response to a question from Councilmember Sundberg, Director BroN -,n explained that Mr. Anderson is a licensed chemical applicator. In response to another question. BroN -,n explained the meeting packet contains a copy* of an email from Todd Rexine, Director of Operations for Great River Greening, challenging statements Mr. Yelsev had made about the chemical used to treat buckthorn in Freeman Park in 2013 in his letter of concerns submitted to the Citv. Mr. Nick Anderson, the contractor for the Citv, clarified he is not a chemical expert. He is a state licensed applicator. He is not qualified to speak, to environmental specifics. He explained that each Near he provides Director BroN -,n N ith the labels and the material safety data sheets of the products'he uses. He bought his business from his father -in -law who had Nvorked N ith the City for more than 30 sears: Thev have used the same product which is a base of 2,4 -D . It does not have a lot of other stuff in it. The product gets rids of the noxious Nveeds that are supposed to be controlled ° in Minnesota. The non -kept areas along the roadside are sprayed in the spring. They do not spray* yards or areas that are kept and they stay* away* from floNvers. The ball fields, soccer fields and parks are sprayed in the fall, He noted that is a minimal treatment program. Mavor Zerbv stated what he understands based on what has been said is Mr; Anderson provides staff N ith the product information in the spring and staff can decide if the City Nv ante to use a different product. Mr. Anderson stated it is more about a mapping area that needs to be controlled. He reviews that N ith Director BroN -,n each Near. The chemical used for the parks usualli stays the same. The product for the ROWS could possibly* be changed. He isrmder'the direction of Nvhat BroNN n tells shim. ZerbyT asked if the product used is N�� del-- used across cities. Mr. Anderson stated it is the most N idelyT used product for broadleaf and it has been around for a long fiifie. It is the most studied product by the government. Councilmember Woodruff asked Mr. 'Anderson to tell people what it means to be state licensed. Mr. Anderson stated he takes a test front the State of Minnesota through the University* of Minnesota to get his license. Then every y ear 'he' has to get recertified by participating in a six -hour workshop which has to be completed by December 'It, so,his license will be reneNved the folloNving Near. It involves a lot of safety* things and things such as hoN-, much to put doN -,n per square foot of area. Mavor Zerby noted that Council cannot make any* decisions during this Nvork session. He asked those people in the audience N fishing to speak to keep their comments to no more than five minutes and not to reiterate what someone else has spoken about. Alan Yelsev, 26335 Peach Circle, noted that he Nvould have appreciated having the information from Director BroN -,n about the Citv's chemical usage before this meeting. He also noted that it has been nine months since he presented this issue to the City. Mr. Yelsev explained he just received his newest issue of Scientific American magazine. There is an article in the magazine about cancer which states the research and peoples' understanding of how the body* Nvorks is not what people thought it Nvas. Very* small amounts of chemicals can cause autoimmune reactions, cancers and so forth. People are just now- learning that the idea of limits of quantity* is not an accurate Nvav of understanding the human body*. If what is being learned from research in the last ten years is correct people are far more sensitive to chemicals the body* had never experienced than originally* thought. The CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 23, 2014 Page 3of9 number of people with multiple sclerosis (MS) and autoimmune diseases in a community like Shorewood makes him wonder what the causal factors are. Although he does not have the facts he would assume some of the chemicals being talked about are part of that causal factor. Shorewood is located in a high water table area where water is all over. Water seeps down into wells. People swim in lakes. If there is a concern for the community and the health of the people living in the community, he recommends Council establish a committee that deals with environmental issues. The committee should be a friendly committee that would Nvork with the City; not in opposition to the City. A lot of people in the community are sensitive to issues like bees, human health, wildlife and sustainable living. They want the City to do more than it has been doing. There is an active group of people who want to take on the issue of chemical contaminants. They want to know if the City really needs to apply chemicals. Their preference would be 16,avoid doing that if possible and would like the opportunity to weigh in on the decision as to whether or not the City needs to apply chemicals on the ROWS. From his vantage point he does not believe it was necessary,to apply a fairly toxic chemical in Freeman Park to help eradicate buckthorn even though it was applied by a regulated entity. The City of Edina has identified areas where it will not apply chemicals. Icing and salt is another form of chemical being applied. If people consider water quality and air qua_ then it becomes important to understand the dimensions of water qp community. The Scientific American article indicated that r talked about and the children they give birth` hazardous chemicals. When contractors are making a living from ap Nvay to make their living. They may ,not be as drinking water with chemicals in it. Mr. Yelsev asked Council if it Av ould like him to stated he did not think it Av as necessan- to 9 co throu; that Mr. Yelsev wants:to touch upon that would be women are rai have negative to the one category m the community nd quit poisoning people in the sensitive to the chemicals being from very small quantities of lave a self interest in preserving their as residents are because they are not the memo from Director Brown. Mavor Zerbv t by point. But, if there is a specific item or two Mr. Yelsey noted that he appreciated`' Director Brown's work and the job he has to do for the City. Unfortunately,, he rejects virtually even point made in the document based on science. He explained the science is such that the chemical should not be applied in June. It should not be applied near water. It should not be applied if it is not necessary. The chemical damages bees and plant life. From his perspective that is not necessar, ,. Mr. Yelsev reiterated that he would like the City to form a comprehensive group that would look into air and water quality. He stated the group could do the research for the City with the City and the contractors. The group could identifir better practices. What is being done are not best practices from his perspective. Edina and other cities do a much better job of addressing this issue then Shorewood. He commented that he would like to think. that the City and its residents are contributing to sustainability in the world by identifi-ing ways to grow local plants and food that could also be habitat for bees and animals. There are things the residents would like to do if enabled by Council. Even-one would be better off if they were all educated about these matters. Councilmember Sundberg stated she shares Mr. Yelsey's perspective about resident involvement. But, she is not sure how to go about doing that in a time efficient Nvay. She then stated she thought there is a need to CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 23, 2014 Page 4of9 get professional input so people can learn the facts. She clarified she does not Nvant to slow the process doNyn but it is important that others on Council and staff are involved. She questioned how to get such a group focused because there are so many things the group could get involved Nyth. A subset of things that can be addressed and that can have impact needs to be identified. Mr. Yelsey suggested looking at a new model for how Council and staff Nvork Nyth residents. For example, one member of Council and one member of staff could be involved as primary contacts Ny th a group of residents. It Nvould be up to the group to do the foot Nvork on objectives which Nvould basically be to obtain and maintain the best quality of life in Shorewood Nyth regard to the environment and sustainability. That Nvould include looking at alternative energy, alternative Nvays of groNyng food, preserving Nvater and helping each other to take on issues that relate to the environment. That should not stress Council or Citv staff. He reiterated Edina is making it Nvork and he thinks the City can also. Mayor Zerby noted he is a very big supporter of seeking about Nvaiting for the outcomes. He suggested doing test]' some areas and testing no application in some other areas areas. The results could then be assessed and compared. any results would available using the approach of establi� discussion about where to go from there. It Nvould be a mu. he has observed in the past. Councilmember Siakel stated she Nvould like t6 ,k products available that are less toxic. She then st2 progressive. Council has been very Nylling to list( that the City and Council is doing something to h;i interest of the community. When staff is asked to Ny th the residents. She Nvent on to state if there is good. She asked Mr. Yels�e� if there are `other resid perceives that she has access to Cox and then the Park Commission at clarified that she supports the idea expressed her support for testing v somethin�*'about chemicals and kno nimmity input. But, ,he is not ahva -,Ts patient of an alternative, maybe organic, product in i continuing the current practices in yet other stated he thought it Nvould take a Near before ig a committee. Then there would have to be fear process. His perspective is based on what N-,-hat the options ,are. She assumes there are other hat from her perspective Shorewood has been quite the- Citv's residents: There has almost been a tone sidents; Council and Staff have acted in the best thing staff does its best to follow up and Nvork tunity to get input from residents that Nvould be would Nvant to participate. rive, stated that Shorewood is a relatively small city and that she it. She would not want to have to go through an environmental group then get to Council before having someone make a decision. She it, issues of pesticides need to be dealt Nyth in a timely manner. She )us options. She stated there is a person in the audience that knows of a ho- charge group that could be of assistance. Nancy Mulhem, 5735 Minnetonka Drive, asked Mr. Anderson what certifications he holds. Mr. Anderson responded Category ,A and Category E. She explained that she works Ny th an environmental consulting firm Nyth the Minnesota Pollution Control Agency (MPCA). It has training for turf grass management and snow and ice control. The'training has been going on for years. The training focuses on using chemicals in the right way using IPM (integrated pest management) practices when possible; not on eliminating chemicals. Thousands of maintenance workers for cities and counties have participated in the training and for doing that they receive a voluntary certification. Ms. Mulhern stated there are a lot of alternatives to spraying for broadleaf control and other noxious weeds. For example, there can be physically pulled out. Cities are required to control the noxious weeds; but, they are not required to spray them. Mayor Zerby asked which agency requires cities and counties to remove those weeds it has deemed noxious. Ms. Mulhern responded the State of Minnesota; the State has a noxious weed rule. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 23, 2014 Page 5of9 Lou Harland, 5300 Eureka Road, stated that she thought the use of pesticides and herbicides is a very important issue. She asked Council if it is aware of the issue of the declining population of pollinator bees which is related to the chemical issue. She noted it is such an important issue that President Obama intends to address it at the federal level. She asked that Shorewood attempt to use organic treatment methods and move awa -,T from the use of chemicals. She stated if the chemicals are helping to kill bees she asked what they are doing to humans. Mayor Zerby clarified herbicides kill Nveeds and pesticides control bugs. At this time the discussion is about the use of herbicides for vegetation management. He stated Ms. Harland's comments are applicable to both. Mark Harland, 5300 Eureka Road, explained that he delivers injectable nuclear medicine that is used in scans to help determine if a person has cancer. He has done that job for the last two Nears. Prior to that he delivered cancer medicine for Walgreens throughout the State: The areas Nvhere the most chemicals are used (where they are applied to fields and seep into drinking Nvater) are areas where he delivers the most injectable nuclear medicine and the most cancer drugs to. -In areas N-,-here there are higher concentrations of use of chemicals there are higher concentrations of cancer and tumors: Although people cannot come Nvth an answer of what to do this Near, the City can have a goal' of try 14g to improve the situation. With input from residents, members of Council and staff, and professionals it should be possible to come closer to reaching a suitable end. Councilmember Siakel asked Mr. Anderson if l explained he has spoken Nvth suppliers and has great solution. Other than physically pulling the some types of broadleaf Nv eeds there is a corn gl years to be effective and it is onl'vr for, seeds that a lot more time to see a "result. It may not be a parks. env has organic options available. Mr. Anderson ne research himself The suppliers do not have a f iVeeds he is not sure what solution there is. For luct that can be spread on fields. It takes multiple each v ear. It is much more expensive and it takes for the ROWS but it could be a solution for the Sandy Ahlstrom, 6085 Riviera Lane, explained she is `a gardener for the University of Minnesota. The gardeners have beers involved Nvith the University's research on corn gluten, noting it is not a chemical. That research has been in process for several years. It started in the State of Iowa. The research Nvas then brought to Minnesota. A professor at the University spoke to the University's master gardeners at length about the use of corn gluten. The use of corn gluten is intended to cut off the plant's ability to reproduce by basically smothering the plant so, it cannot reseed itself. She thought it Nvould be Nvorthwhile to research N-,-hat it Nvould cast for the City to use corn gluten as an alternative. If it Nvere to cost more it still Nvould be Nvorthwhile to use it because it will not affect the Nvater supply or cause cancer. She noted that she is not an expert on this topic but she has been to a lot of meetings and presentations on this topic. Councilmember Woodruff stated the Park Commission has initiated discussions about the use of herbicides. He asked Director Nielsen if that is correct. Director Nielsen explained resident Ms. Hauser and the Humming for Bees group she is part of had made the same presentation she had made to City Council to the Park Commission about bees. The Commission has asked for a list of chemicals that are used in the City's parks. The Commission Nvould like to make areas in the parks more bee friendly. Woodruff clarified that is a pesticide issue. Woodruff suggested bringing the discussions together so there are not a number of different organizations discussing this at the same time and possibly at cross purposes. He stated he agrees Nvth reevaluating if the City needs to use chemicals at all or treat as many areas as it is currently treating. Mayor Zerbv stated the CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 23, 2014 Page 6of9 city has to deal Nvth noxious Nveeds per state statute. Woodruff stated he Nvould like to learn more about that requirement. Woodruff stated out on the islands where he lives the City had for a while been spraying the roadsides which are next to Lake Minnetonka. And the Citv mows those areas. He asked if there is a mechanical solution to control the noxious Nveeds that Nvould yield a satisfactory result. He stated that should be discussed. He commented he is not sure if the Park Commission is the right group to deal Nvth that because it does not deal Nvth roadsides. But, its responsibilities could be expanded to include roadsides. Councilmember Siakel suggested doing an inventory of what chemicals are used in the City, where they are used and the frequency of use. She noted a resident has requested the City ask for that information from the ov ners of the Minnetonka Country Club. She stated she thought the City could act quickly on options. She questioned if environmental issues could be added to the Park Commission's responsibilities. She stated if there is something the City can do that is less toxic to the environment fora minimal increase in cost she supports doing that. She noted people need to know what the options are. Mayor Zerbv stated he is trying to reduce the amount of would like the same for the City's roadsides. He suggeste Nvould still meet the State's requirements for addressin alternatives He stated he thought Council and some res: less intense chemicals. He noted that manually removing 1 Councilmember Siakel stated that if the residents complaining that is not being done Councilmember Woodruff stated Council can dis is something totally different. He noted that he is do. Mayor Zerby clarified that is not, part of v information provided to ° Council there is some in his diet as direct staff to salt intake. He that Is and to look at the cost of the less use of chemicals or at least would be cost prohibitive. not address noxiot s.,Nveeds there N -611 be even more eds to be a balance. , iat the City does but controlling what residents do nt to have the City try and legislate what residents being discussed. Woodruff stated in some of the -e to residential use. That concerns him because Council and staff are not experts; something Councilmember M Siakel spoke of. And, because there is a lot of conflicting information out there. He questioned if there is' an actual truth knovn; he does not think. there is in some cases. He stated the City has limited ability to manage things outside of City- oN -,ned property and enforcement would be almost impossible. He suggested Council focus on something that Neill have an impact. Mayor Zaby reiterated his suggestion to direct staff to research alternatives and their associated costs for roadside applications and applications in the City- oN -,ned parks and to provide that information to Council for discussion. He noted he Nvants that done before a formal committee is considered. Councilmember Woodruff reiterated Councilmember Siakel's suggestion for staff to conduct an inventory of what the City is currently doing and Mayor Zerby's suggestion to identIA- alternatives. He stated the impact on park users have to be taken into consideration. Councilmember Sundberg stated she is okay Nvth the doing the actions steps that have been suggested. She then stated to her it seems like things are being done piecemeal. She Nvent on to state that Edina has a lot more resources than Shorewood has and it made things way more complex than it needs to be. Edina has identified some very concrete guidelines for itself. She noted that she thought the City could be a Nvonderful example for best practices and serve as an education vehicle for its residents. Mayor Zerbv stated he thought the City could do that but it Neill require outside resources to help lead Nvorkshops and discussions. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 23, 2014 Page 7of9 Councilmember Sundberg stated from her vantage point the environment and energy issues are comingled. She noted she is not in support of giving the Park Commission an environmental mission and the Planning Commission an energy mission. She suggested Council define a vision with some specific principles for the City to act upon. There also needs to be a system to track, report and monitor what staff is doing. A system that is better than the current one for things. B. Discussion on Bee Safe Resolution Mavor Zerbv noted the meeting packet contains a copy of a Bee -Safe City Patricia Hauser, 5805 Minnetonka Drive, provided a revised copy of changes to the Resolution under: "THEREFORE, be it resolved that the City Council of to become a Bee -Safe City by agreeing to: 1. Turn public spaces into Bee -Safe areas in which all future fruits, shrubs and trees, are free of systemic pesticides,.includit 2. Plant pesticide -free floNvers. 3. No Spraying of the Bee Food (not on it, not near it since s st( for months or even years and are un,- avoidable for bees and Shorewood will refrain from using systemic pesticides on Shc from the neonicotinoid family of pesticides. 4. Educate All Citizens of Shorewood About Bees: their gifts and 5. Begin this spring to implement this resolution. 6. Publish a "Bee -Safe Citv Progress Reaort'' each sarinu.' She noted the Citv has already begun ii Citv nev,- sletters included something Senator David Osmek and House R( initiative at the State level. Council , volunteers gardeners encouraging them Ms. Hauser asked Council if it had an-, Mavor Zerbv asked if anv members of She highlighted the d Minnesota adopt this resolution city plantings: pesticides can remain in the soil er foraging insects, the City of )od City property including any nplementing the resolution. She explained that the January — March rout bees and pollinators. The Shorewood Council wrote State presentative Cindy Pugh asking them to support a bee friendly zlso' gave Humming for Bees the authority to contact the Citv's to use their stipend to buy neonicotinoid free plants. questions. ,taff have anv concerns about the proposed Resolution Councilmember S�iakel asked if the publications in the newsletter satisA- the requirement to educate Shorewood residents about bees. Ms. Hauser stated that is a good start and she encouraged more be done. Ms. Hauser noted that Humming for Bees Nvould be glad to help with the education effort. Humming for Bees could make videos available to residents. She explained there is information that compares hornets to bees for people who are concerned about being stung. Hornets are the culprits; not the black and vellow bees. Humming for Bees could provide access to numerous reports. She stated there is a person she has contact with that she is sure would be willing to work with Director Brown and Director Nielsen about pesticides; that person is very knowledgeable about pesticides. There is also the free program through the Minnesota Pollution Control Agency that Ms. Mulhern referred to. Director Brown stated the Resolution has good merits. But, he does not think. staff has had time to research what its impact would be on the Citv -owned parks. Although the goal to have bee friendly plants is good CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 23, 2014 Page 8of9 staff does not know what the cost to achieve that Neill be. Staff needs to be able to advise Council on the cost and impacts of some of what is being required. Ms. Hauser clarified Humming for Bees is talking about what to do going fonvard. It is not asking the City to replace any plantings. The Resolution talks about systemic, neonicotinoid pesticides; bee killing pesticides. She explained if the�T don't kill leafl�T immediatel�T the�T kill sub- leaflv because the bee can't find its Nvay back home. It only has 24 hours to get back to the hive. The previous Nveek there Nvas another mass spraying of linden trees in Eugene, Oregon, causing thousands of bees to die. The spraying company lost its license because of that. She noted that Humming for Bees made its presentation to Council four months ago come tomorrow. She also noted that bees cannot Nvait. Councilmember Woodruff stated that other than what the volunteer plants anything on a regular basis. Director BroN -,n responded no to that go in along Nvth rain gardens. There Neill be plantings for the Aj Woodruff asked if the City is using pesticides on a regular basis. BroN Director Nielsen stated the City does not know what the Mo, Hauser explained that is done through the State Departmcnt of does not have control over that. It is her understanding based is to put a tablet doN -,n that kills the larva. Councilmember W couple of different versions of some biologic material that mosquitos. Based on what he has read there h2 there are no impacts on anything except mosqui up is several years ago there Nvas a group that v ShoreNvood. Woodruff stated that Nvould not be understanding that the mosquito is the most dal millions of people. Councilmember Sundberg stated that she thought initiative the City can implement. She noted that it is financial implications of any initiative being'ccnsidei City considering e7ch of the six items in the Resol implications to the City and the benefits to the City. Ms. Hauser state find places `to ° 1? gardens and nati -v have those availa Bees is Nulling to islands near City a great deal L. Nielsen e-, ask plant he asked if the City HoNvever, there are plants :reek stabilization project. ontrol District is putting dove. Ms. ture. People understand that the City she has read that the best thing to do stated Mosquito Control dispenses a the larva from maturing into adult `testing done on those materials and lined that the reason he brought that Mosquito Control not to dispense in ) . Mavor Zerbv noted that it is his -th. Mosquitos have indirectly killed revised Resolution is fine. It is a very specific mcil's and staff s responsibility to understand the She asked Ms. Hauser what her reaction is to the i on a case by case basis based on the financial in addition t6,planting pesticide free floNvers Humming for Bees Nvould like the City to where there are spaces for bees. She noted that she knows people Nvho have organic Nvould hope it Nvould N isolated spots. Mayor fonvard as a proposal ats. Native plants are mainly pesticide free and therefore neonicotinoid free. People )r the City if it wants them. That would reduce the cost to the City. Humming for the seeds for clover, plant it and Nvater it for the first couple of months for the four if;the City Nvould be Nulling to remove the grass. Once the clover is established it ater the areas like it does other areas. She noted that clover is Nvonderful bee food in Zerbv noted that he Nvould be in favor of that and explained that has to be brought He asked staff to bring that fonvard so Council can take action on it. Mavor Zerbv noted that he thinks the Resolution is good. He intends to ask to add it to the meeting agenda for Council's regular meeting folloNving this Nvork session. He stated he does not think. the financial impacts Nvould be extreme. He noted that no resolution is ever cast in stone. It can be modified at a later date. Zerbv thanked Ms. Hauser and Humming for Bees for bringing this item fonvard. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES June 23, 2014 Page 9 of 9 C. Alternate Energy Sources Mayor Zerby noted there is only three minutes left to discuss this item. It Neill have to be placed on another agenda. Councilmember Sundberg stated she has not received a staff memorandum on this item for alternative energy sources. Mayor Zerby stated is appears staff is not ready to discuss this item. Councilmember Sundberg stated she Nvants deadlines set for things so staff has a clear understanding of N-,-hen Council is expecting to discuss things. Things ahvays seem to get pushed out. She noted Council asked staff to draft a simple request for proposal (RFP) for alternative, energy d number of months ago. She asked for a deadline to be set for Item 2.13 and for the RFP. Director Nielsen stated he thought there Nvas a report ready for alternative energy sources. Administrator Jovnes stated staff met Nv th an individual that WSB & Associates had suggested to go over the elements of an RFP. That individual Nvas very knovdedgeable about options that are practical for cities the size of Shorewood. This evening staff Nvanted to ask Council .about scheduling a time for that person to talk to Council. Some of the things previously mentioned are possibilities and others are not. Staff Nvanted to limit the scope of the RFP to what is reasonable, Staff Nvanted Council to sign off on the limited scope of the RFP. Councilmember Sundberg stated the purpose of the RFP was to "solicit external input. Administrator Job -nes stated he agrees Nvth that. Still staff Nvants Council to provide input into the scope of the RFP. Councilmember Sundberg stated she'had already provided some guidance. Mayor Zerby suggested schedu 3. ADJOURN Woodruff moved, Siakel sec( 7:02 P.M., Motion passed 4/0 RESPECTFULLY SUBMIT' Christine Freeman, Recorder ATTEST: Jean Panchyshyn, City Clerk for July 14. Hopefully staff N -611 have a timeline by then. ing the City Council Work Session of June 23, 2014, at Scott Zerby, Mayor CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JUNE 23, 2014 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mavor Zerbv called the meeting to order at 7:07 P.M. A. Roll Call Present. Mavor Zerbv; Councilmembers Siakel, S Guerrero, City Administrator Joynes, Citv Planning Director Nielsen; Director of Pub Absent: None. B. Review Agenda #2B _57_5_5 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. and Woodruff, Associate Attornev 1clhvshv n; Finance Director DeJong, Brovm, and, City, Engineer Hornbv Mavor Zerbv asked to add Item I LA Bee -Safe Citv Resolution to the agenda. Councilmember Sundberg stated the resolution discussed during the Nvork session immediately preceding this meeting Nyas modified. She Nyould like to see it in final form before considering adopting it. Director BroN -,n asked that Item 9.13 be removed from the agenda and that Item 10.0 Communitv Sandbags be added to the agenda. Councilmember Sundberg asked if lbs. Patricia Hauser has a revised copy of the Bee -Safe Citv Resolution. She noted she, lust Nyants to see a copy of it before acting on it later on the agenda. Siakel stated she dries not thin] published the Thursday before chance io'see the revised result There Nvas Council consensus t Woodruff moved, Siakel sec adding Item 10.C. Motion pa 2. APPROVAL OF MIP did not like adding items to the agenda on the fly. Councilmember ig� are being added on the fly; things just come up after the agenda is ricil's,meeting. Woodruff stated Council and the public have not had a Therefore, he is uncomfortable adding it to the agenda. ie the Bee -Safe Citv Resolution on its July 14 meeting agenda. A, approving the agenda as amended by deleting Item 9.13 and 4/0. A. City Council Regular Meeting Minutes, June 9, 2014 Woodruff moved, Siakel seconded, Approving the City Council Regular Meeting Minutes of June 9, 2014, as presented. Motion passed 4/0. 3. CONSENT AGENDA Mavor Zerbv revieNyed the items on the Consent Agenda. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 2 of 19 Woodruff moved, Sundberg seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List B. Adopting RESOLUTION NO. 15-044, "A Resolution Appointing 2014 Primary and General Election Judges and Establishing an Absentee Ballot Board." C. Adopting RESOLUTION NO. 15-045, "A Resolution Authorizing the Execution of a Joint Cooperation Agreement between the City of Shorewood and Hennepin County for Participation in the Urban Hennepin County Community Development Block Grant Program in 2015 — 2017." D. Adopting RESOLUTION NO. 15 -046, "A Resolution Authorizing the Execution of Agreement No. 04597 between the City, of Shorewood and the Minnesota Department of Transportation for the County Road 19 and . Trunk Highway 7 Traffic Control Signal Project." E. Adopting RESOLUTION NO. 14 -047, "A Resolution Permitting "a Shorewood Property Owner to Connect to the Tonka Say Municipal Water System" and Authorizing the City of Shorewood to Enter into a Water Connection Agreement with the Ronald L. Zenk, the Owner of the Property Located at 5435 Timber Lane; Adopting RESOLUTION NO. 14 7048, "A Resolution Permitting a Shorewood Property Owner to Connect to the Tonka Bay Municipal Water System" and Authorizing the City of Shorewood to Enter into a Water Connection Agreement with Northern, States Power, the Owner of the Property Located at 5505 County Road 19; and, Adopting RESOLUTION NO. 14 -049, "A Resolution Permitting a Shorewood Property ;Owner to Connect to the Excelsior Municipal Water System" and Authorizing the City of Shorewood to Enter into a Water Connection Agreement with Ping Chen and Gerhardt Mahling, the Owners of the Property Located at 23425 Acad+emv Avenue. F. Adopting, RESOLUT Specifications and Aut City Project'No. 14 -05. G. Adopting RESOLUTI O. 14 -050, "A Resolution Approving Plans, Advertisements for Bids for 2014 Seal Coat Project, "A Resolution Adopting Performance H. Approving the Deer Management Program be continued in 2014 with Metro Bowhunters Resource Base conducting the harvesting effort and authorizing the harvesting to occur on four weekends. Mayor Zerby noted that Council had been provided Nvith an updated schedule for the 2014 Deer Management Program harvesting. Councilmember Woodruff stated the City has participated in the Urban Hennepin County Community Development Block Grant (CDBG) Program a number of times before. This time a new Emergency Solutions Grants Program (ESG) is being introduced. He has never heard of that before. Staff had provided Council Nvith a copy of an email from Ms. Margo Geffen Nvith Hennepin County that explains CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 3 of 19 ESG and the CDBG funding mechanism. The email explains that Shorewood Nvould basically get no federal Housing and Urban Development monies in the Consolidated Pool. It also explains that if Shorewood Nvere to be part of the urban county it could not be able to apply for a separate allocation of ESG funds. He asked staff to explore what opportunities there Nvould be for Shorewood under the ESG Program. Motion passed 4/0. 4. MATTERS FROM THE FLOOR Alex Petrosian, 23130 Summit Avenue, stated he has an issue Nvth flooding on his property due to the extreme rainfalls. He believes he has a problem because of the roadwayr,above his property. The curb along Summit Avenue has been deteriorating and there is a big hole, The Nvater found its way through the hole and his garage Nvas flooded. He asked the City to fix the curb sooner rather than later. Ralph Campbell, oN -,ner of the property located at 450 Lafayette Avenue, stated there is Nvater all over their property which has caused issues in their home. He asked if there is something, he and his Nvife should be doing should funding possibly become available to help people Nvth problems caused by the rains. He noted that he does not expect an answer this evening. Mayor Zerby noted that the City's Public u along that roadway. He stated the State has nc could be eligible for flood relief. He then sty information out to the residents about emerg Residents can call City Hall and there is an al He encouraged residents to call 911 to report of a rabid raccoon. _5. PUBLIC A. 7:15 P.M. orks department is aware of the issues people are having G made an estimate of the damages to determine if the State fed the City is using its Website as its primary way to get ,ffcy procedures and options' available to property owners. terhours Public Works phone number listed on the Nvebsite. things like health'issues or natural disasters or the sighting — Vacate Drainage and Utility Easements Vine Hill Road opened the Public Hearing at 7:21 P.M. Director Nielsen noted that Item 5.A and Item 5.13 go hand in hand. Item 5.A is a result of the request under Item 5.13. Director Nielsen explained that Darin Busch, 5360 Vine Hill Road, has arranged to purchase 20 feet of the property located at 5366 Vine Hill Road which is oN -,ned by Phillip Dritsas to enlarge his property southNvard. The impetus for the action is Mr. Busch made some improvements on what he thought Nvas his property but later determined they Nvere on Mr. Dritsas' property. Mr. Dritsas has agreed to the sale. Because the existing lot line Nvill be moved Mr. Busch has asked that the drainage and utility easements along the existing lot line be vacated and as part of the minor subdivision in Item 5.13. New easements Nvould be granted along the new common lot line. Staff and the Planning Commission have recommended approval of both the minor subdivision/combination and the vacation. Seeing no one present to comment on the case, Mayor Zerby opened and closed the Public Testimony portion of the Public Hearing at 7:24 P.M. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 4 of 19 Mayor Zerby closed the Public Hearing at 7:24 P.M. B. Approval of Minor Subdivision Applicant: Darin Busch Location: 5360 /5366 Vine Hill Road Siakel moved, Sundberg seconded, Adopting RESOLUTION NO. 14 -053, "A Resolution Approving Subdivision of Real Property for Philip Dritsas, 5366 Vine Hill Road, and the Combination of an approximate 3000 Square -Foot Strip of that Property with the Property Located at 5360 Vine Hill Road owned by Darin Busch ". Motion passed Motion passed 4/0. Woodruff moved, Siakel seconded, Adopting RESOLUTION the Existing Drainage and Utility Easements Located on the l Located at 5360 and 5366 Vine Hill Road." Motion passed 4/0. 6. REPORTS AND PRESENTATIONS A. Abdo, Eick and Meyers, 2013 A Mayor Zerby noted Andy Berg, with the independent CPA to provide an overview of the City of Shore�� ood's 2013 fu Mr. Berg encouraged Council to ask questions di and financial statements are in draft form. He do. Council and staff approve them they will be fin issued a clean opinion on the financial statements Minnesota League of Compliance, there Nvere sev( a clean opinion. There Nvere not any compliance is "A Resolution Vacating between the Properties Eick & Meyers, LLP, is present )resentation. He stated the management letter cipate any significant changes to them. Once I submitted. He noted the firm he Nvorks for pined the firm also issued a separate report on it categories that are tested. That also received Minnesota Statutes. Mr. Berg explained there was one 2013 material audit finding related to audit entries for receivables and prepaid items. It was mainly about year -end accrual items. There was receivables money earned in 2013 and received in 2014 but not recorded as a receivable as of December 31, 2013 when theN came in to conduct tho, audit. He noted the financial statements and the financial decisions made are Council's responsibility. He provided a: financial overview of the City's General Fund expenditures and revenues. He displayed a five -year trend graph of the City's General Fund balance and how it relates to the next year's expense budget. He explained the City's General Fund balance Nvas about 72 percent of 2014 budgeted expenditures at the end of 2013. The City's General Fund Balance Policy requires a fund balance of 55 — 60 percent of the next year's expenditures. That has been more than maintained over the last five years. He highlighted the summary of the 2013 operations. The summary shoNved final budgeted amounts, actual amounts and variances from the final budgets. Revenues and expenditures Nvere both close to budget. The revenue over expenditure budget variance Nvas almost $183,000 and the revenues over expenditure Nvere just over $1 million. The largest budget variance Nvas under other financing sources. It Nvas the sale of the City omed property for about $317,000 which contributed toward an increase in the General Fund balance. Just over $1 million Nvas transferred out to other City funds; about $44,000 more than what Nvas budgeted. The General Fund balance increased approximately $352,000 in 2013. The ending fund balance Nvas just over $3.9 million. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 5 of 19 He displayed a graph comparing five sources of revenues excluding property taxes for 2009 — 2013. He explained that property taxes made up about 89 percent of the revenues in 2013. Property tax revenues have remained relatively consistent for the last five years. Thev have been around $4.7 million. The main increase in other revenues has been the cellular antennae lease revenue which Nvas recorded into the General Fund in 2013. The revenues from licenses and permits have been increasing slightly each of the last five Nears mainly due to permits. He displayed a graph comparing five sources of expenditures for 2009 — 2015. He explained the majority of the City's expenditures are in general government and public safety Nvith them being 24.4 percent and 28.1 percent respectively of the total expenditures and transfers out. The 2013 transfers out Nvere just over $1 million; they totaled about $908,000 in 2012. He explained that at the end of 2013 the bonds outstanding totaled about $8,8 million and the total interest remaining for the life of the bonds is about $2.1 million. He displayed a graph�ofthe principal and interest scheduled payments for 2014 — 2028. In 2024 the bonded debt for .the > public safety, facilities will be paid off. There will only be the 2008 lease revenue bonded debt remaining. He displayed a table of the City's capital project funds. The six fu at the end of 2013. That reflects an approximate decrease of $1,27 construction of trails and equipment purchases. Mr. Berg highlighted the Enterprise Funds (water, seNver, recyclit each fund he displayed a cash flow graph and a cash balance graph ed approximately $3.2 million and that Nvas mainly due to the storm Nvater management). For 0 2013. In 2013 the City refunded the G. O. Water Revenue bonds: A portion of the bonds Nvere paid off and a portion increased the total cash held Nvith escrov, agent to be paid off in 2014. The total bonds outstanding at the end of 2013 Nvere approximately $3.54 million, that included the refunded bonds. The Water Fund cash balance has been increasing each of the last four years. His firm recommends a minimum target balance of four months of operating disbursements plus the folloNving year's debt service. He encouraged the City to decide if that amount is appropriate. He noted water revenues did cover expenses in 2013. Councilmember Woodruff stated the cash floe graph indicates that the Nvater revenue receipts had been fairh consistent for 2010 — 2012. Fbr 2013 there Nvas a significant reduction in receipts and 2013 Nvas a drought year. He finds that to'be somewhat N- wrrisome. He questioned if there could be an issue Nvith the City's water rate structure. He recommended that staff discuss that Nvith Council during a future meeting. Mr. Berg slated he thought that was because Nvater usage Nvas doom. Mr. Berg stated in 2013 there Nvas a fairly Nvet start to, the summer and Nvater usage going doN -,n Nvas a fairly consistent trend for 2013. He agreed that it Nv ould be prudent to look into that further. Mr. Berg stated the Sewer Fund cash flow graph indicates there are no outstanding bonds for sewer operations. The seN er receipts have been fairly consistent over the last four years and there has been a little fluctuation in operating disbursements yet fairly consistent. The trend has been for the total receipts to be less than disbursements in 2011 — 2013. The effect of that can be seen in the cash balance graph. Although there is a fairly significant balance the trend has been that it is decreasing in 2010 - 2013. The other disbursements category (e.g., capital, interfund, etc.) Nvas greater in 2011 than in 2013. The cash balance is significant in relation to the minimum target balance his firm recommends which is a minimum target balance of four months of operating disbursements. The Recycling Fund is basically a break -even fund. Receipts Nvere higher than disbursements in 2013. They Nvere just the opposite in 2012. The cash balance graph show the cash balance had decreased in CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 6 of 19 2012 when compared to 2011. It went up in 2013 and the Near -end cash balance was approximately $53,000. The recommended minimum target balance is three months of operating costs based on a three - month billing cycle. The StormNvater Management Utility Fund cash flow graph indicates the operating receipts have been fairly consistent over the last four Nears. There was a slight drop in 2013. There were significant capital expenditures in 2011 which accounted for the larger decrease in cash. In 2010 the Near -end cash balance was approximately $665,500 and it was down to approximately $214,000 at the end of 2011. It was back to approximately $149,000 at the end of 2013. Mr. Berg reviewed the ratio analysis over a four Near period comparing some of the City's financial ratios to peer group ratios. The City's debt -to- assets ratio (for the City's assets this measures how much is owed for them) is 30 percent; a little lower than the 2012 peer group's average. It has been fairly consistent for the last four Nears. The City's debt - service - coverage ratio (the ability of the Water Fund to pay back its debt service) is 73 percent. The debt - per - capita ratio (the total outstanding debt broken down by resident) is $1,664; the 2012 peer group's was $2,626. The City's faxes-per-capita ratio is $641; the 2012 peer group's was $480. It has been consistent over the four -year period. The City's current- expenditures -per- capita ratio is $528; the 2012 peer group's was $649.. It has been consistent over the four -year period. The City's capital- expenditures- per - capita ratio is $544; the 2012 peer group's was $624. The City's taxes - per- capita ratio is $358; the 2012 peer group's was $298. That ratio fluctuates based on what capital projects were done during the Near. Mr. Berg stated the new GASB (Governmental Accounting Standards 'Board) Statement 68 relates to Public Employee Retirement Association (PERA) pension reporting. It has to be implemented in fiscal Near 2015. PERA has unfunded liabilities and none of its member cities or other governments recognize their portion of the liability on their financial statements. The new standard will have each member city recognize their share of the unfunded pension liability. The liability can be significant. It will mainly be a year -end accounting transaction and it will shoe up' on the City's financial statements. It is currently a note disclosure with no'liability recorded. Councilmember Woodruff asked how'' that will shoe up on the City's balance sheet. Mr. Berg clarified that it will only show up on the City's government wide financial statements. It Nvon't show up on the General Fund statements. Woodruff stated that the recommendation for the minimum target balance for the Recycling Fund should equal three, months of operating costs. Yet for the other three Enterprise Funds it is four. He asked why the difference; Mr. Berg explained recycling is operationally funded and for the water and seNver enterprise operations there can be unexpected repairs or maintenance or other costs. Woodruff then stated he is concerned about the type of finding that was noted. He asked staff to commit to close the books in a timely manner and to make all of the entries before the auditors come on site to conduct the audit. He noted things were much better off than they have been in the recent past, but there should not be that type of finding. He stated the only reason there should be findings of that nature from the auditor they should be because the auditor's view and staff's view on how to book things are different and there needs to be a journal entry made to correct things. It should not be because receivables were not booked. Administrator Joynes noted that there were a couple of entries that should have been caught yet things were better than for 2012. There was one disagreement in terms of one of the postings. Staff and the auditor have since agreed on how it should be done. Mayor Zerby suggested considering bringing in the auditor to do a pre- audit. Woodruff stated he would like the books closed by the end of the first quarter and he would support spending a little money to make that happen. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 7 of 19 Woodruff moved, Siakel seconded, accepting the draft 2013 Comprehensive Annual Financial Report (CAFR) as presented. Motion passed 4/0. Mayor Zerby thanked Mr. Berg for his efforts and for coming this evening. He stated he thought Mr. Berg did a great job as ahya -,Ts and that his report Nyas Nyell done. He also thanked Director DeJong. 7. PARKS A. Report on the June 10, 2014, Park Commission Park Commissioner Hartmann reported on matters considered and Park Commission meeting (as detailed in the minutes of that meeting Mayor Zerby noted he had been contacted by former park corn suggested moving the football field to Freeman Park as opposed to Hartmann if the Park Commissioner had been made aNvare of that. the Commission's next meeting agenda for discussion. Director N letter Nyas to save the hockey rink. Zerby stated that he had spoken and Mr. Lindstrom thought that by building a neNy field in Freemar park and it Nyould be folloNving the Parks Master Plan. There Nvot field if it Nyere to be rebuilt in a neNy location. Nielsen stated that N Badger Park improvement plan. 8. PLANNING A. Autho for Sn Director Nielsen SmithtoN -,n Road east trail Nv hie County Road 19, The next step Associates has submitted a pr( N etland delineation for an esti (ROW) issues Nvith this segmen The plan is to complete the fey trail segment and make a rec, consider the feasibility report + trail. i of Feasibility Report ast Trail taken at the June 10, 2014, ssioner Gordy Lindstrom N-,-ho had edger Park. He asked Commissioner artmann stated that could be put on sen stated he thought the jest of the 'ith Mr. Lindstrom earlier in the day ark it Nyould be the organized sports also be less transition time for the td involve significant changes to the Professional Services Agreement 1 segment identified in the Trail Implementation Plan is the from the LRT Trail to the intersection of SmithtoN -,n Road and cessis to "authorize a feasibility study for that segment. WSB & the preliminary design and feasibility, topographic survey and t of ,$31,274. It is anticipated there Neill be some right- of -Nvay �ility study by August 22. The Planning Commission Neill consider the nendation to Council during its September 2 meeting. Council Nyill September 8. After that there Nyill be an open house on the proposed Councilmember Woodruff stated the staff report did not mention Nyhich side of SmithtoN -,n Road the trail Nyill be on. Director Nielsen explained the staff report notes that both sides of SmithtoN -,n Road Nyill be surveyed to determine Nyhich side is the best for the trail. Siakel moved, Sundberg seconded, authorizing a feasibility study and entering into a professional services agreement for Smithtown Road (east) Trail Project as presented in the proposal from WSB & Associates for an estimated amount of $31,274. Motion passed 4/0. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 8 of 19 B. Approval of Minor Subdivision and Combination Applicant: Bill Zucco Location: 4485 and 4545 Enchanted Point Director Nielsen explained that William Zucco is representing his mother's estate. The members of the estate propose to sell the easterly 50 feet of the estate property located at 4485 Enchanted Point to Elizabeth Larsen, the oNsner of the property located at 4545 Enchanted Point. The segment Nvill be legally combined Nvith the Larsen property. Both lots meet or exceed the lot size requirements of the R -1C /S zoning district. He noted that staff and the Planning Commission recommend approval of the minor subdivision and combination. Sundberg moved, Siakel seconded, Adopting RESOLUTION NO. 14 -054, "A Resolution Approving Subdivision for William Zucco, 4485 Enchanted Point, and Combination of Real Property of the Easterly 50 Feet of that Property with the Property Located at 4545 Enchanted Point owned by Elizabeth Larsen ". Motion passed 4/0. C. Approval of Final Plan /Final Plan — Summit Woods Planned U Applicant: Homestead Partners Location: 23040 Summit Avenue Director Nielsen explained that Homestead Partn its proposed Summit Woods planned unit develo] Nvere addressed during the Concept Stage and Hex the plans and specifications and the Developmen the meeting packet). He noted the resolution me Agreement and the Conservation Easement (a col about the protective covenants'associated Nvith the He highlighted items addressed in , LLC, has submitted its final plat and final plan for ent (PUD). The conditions raised and the issues that )pment Stage approvals have been addressed through greement for the PUD (a copy of it Nvas included in ed in the meeting packet includes the Development of it Nvas included in the meeting packet) and it talks Hennepin County does not allow a conservation easement to be shoNsn on a final plat document. It does allow drainage and utility easentents'to be shoNsn. The Conservation Easement Nvill end up being a separate Idced to the Cityof Shorewood. r Item La needs to be changed, from " ... The Developer shall provide the City with a drawing showing the limits of the construction easement ..." to "... The Developer shall provide the City with a drawing showing; the limits of the conservation easement ... " The driveu-ay for Lot 1 shall be located as far north on the lot as possible, but no closer than five feet from the property line. The front building setbacks are as follows: Lot 1 — 20 feet; Lot 2 — 35 feet (the requirement for the R -1C zoning district); and, Lot 3 and Lot 4 — 40 feet. Each driveNs aN shalt have a pullout adequate in length and Nvidth to allow a car to turn around in the driveway. The final plat consists of the grading, drainage and utility plans; the Development Agreement; the Conservation Easement; and, the Declaration of Covenants, Conditions and Restrictions. The developer has submitted a revised Construction Management Plan dated June 19, 2014. Prior to the start of construction, the streets serving the property shall be televised so as to ascertain what damage may be caused by construction traffic. Any damage Nvill have to be restored prior to the release of the letter of credit for the project. The letter of credit is for 1.5 times the amount of the required improvements. Those are released or reduced as the project proceeds and the items are completed. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 9 of 19 Prior to the release of the final plat by the City, the developer shall pay the Citv $3,600 ($1,200 for each lot) as local sanitary seNver access charges. The developer gets credit for Lot 2 Nvith the existing house on it. Prior to the release of the final plat by the City, the developer shall pay the City $15,000 ($5,000 for each lot) for the Park Fund. The developer gets credit for Lot 2 Nvth the existing house on it. Mayor Zerbv stated it is his understanding that Summit Avenue Nvill be surveyed before construction starts and after it is completed. He noted that there has been discussion about trucks driving off the roadvmy and damaging property. Director Nielsen explained that Zerbv has brought up the possibility of putting weight restrictions on the steep, curving portion of Summit Avenue with a„ sign indicating no truck traffic. Staff suggests keeping that in place for two Nears to include the house building process for this project and thinks that is a reasonable thing to do. Staff can have a:, ;resolution ready for Council's consideration during its July 14 meeting. Zerby stated he thought that ,N' ould be a good idea. In response to a question from Councilmember Woodruff regarding required landscaping must be completed by June 1, 2015, Dire required reforestation for the lots. In response to another question f Construction Management Plan stipulates that construction vehicles to a third question from Woodruff regarding the conservation f conservation easement Neill be deeded to the Citv. The Citv «ill not' Mayor Zerbv clarified there is not a public herring formal process for public input this evening. Dire+ held two public hearings and each of them Nvas cor meetings. Zerbv stated Council has carefully listened to cot approval of the concept plan and the development best of its ability. Council has also heard comments Zerbv noted that he will tem 7 that states the Nielsen clarified that is for the Woodruff, Nielsen exulained the iot park on the street. In response rent deed, Nielsen clarified the the easement area. on the Summit Woods PUD this evening. There is no for Nielsen noted that the Planning Commission has tinuc�d. The hearings were spread to four Commission corns the public conveyed when Council considered plan and it has attempted to answer questions to the via uhone and email. for a question. Charles Liedtke, 6231 Hummingbird Road, Chanhassen, noted that his property is adjacent to the Rix property which is being splitinto tN-,o developments; one in Chanhassen and possibly one in Shorewood consisting of 4 or five lots. He stated residents have asked that a rigorous safety study of Summit Avenue be done for a number of months. He asked Nvhere people can find and read an exhaustive, rigorous safety study related to,the Summit Woods PUD. Mayor Zerbv noted the traffic study is not part of this process and that Council has asked staff to request a traffic study. Director Nielsen explained that the engineers had identified four alternatives for improvements to Summit Avenue and they Nvere presented to Council. Council chose not to act on any of the alternatives until the results of a traffic study Nvere received from the Minnesota Department of Transportation (MnDOT). Engineer Hornbv explained that MnDOT has had the request for about one month. He contacted MnDOT earlier in the day to find out if it had a timetable for completion. MnDOT addresses those requests on a first come first serve basis. In response to a question from Zerby, Hornbv noted that sometimes he has had studies completed in three Nveeks and other times it takes two months. Laura Liedtke, 6231 Hummingbird Road, Chanhassen, stated on June 19 she could not get home because she could not pull onto her driveNvay. The same Nvas true for her neighbor. The reason Nvas there Nvas a 50- foot -long truck in the road because there is construction occurring on the former Rix property in CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 10 of 19 Chanhassen. She clarified it is not the developer's fault; the roadway is narrow and small. That construction is just for one house. She then stated that on Monday evening her son had a medical emergency in another neighborhood. She Nvas grateful that an ambulance could get to the site and that she could get there. But, if it had occurred at her home she does not think the ambulance could have gotten there. She then stated that from her perspective if the Summit Woods PUD moves fonvard Shorewood needs to figure it out. If an ambulance is not able to get to that area or if public safety cannot get there or a person cannot get home that Neill be a major issue. They cannot get around Summit Avenue. Drivers sometimes go doN -,n Hummingbird Road and drive backNvards doom. She noted the Carver County Sheriff has been called and the South Lake Minnetonka Police Department (SLMPD) Neill be called 'many times. Mavor Zerbv asked Director Nielsen to address what a resident could do, if a construction vehicle is blocking someone's access to their home. Nielsen stated during `Monday — Friday normal Nvork hours people should call the Planning Department or the SLMPD, He then stated when the road is entirely blocked they should call the fire department because it has more authority then police,-V,-hen it comes to a roadway being blocked. Zerby noted he has a lot of confidence in Shorewood st, He encouraged people to call City staff If it is something Sundberg moved, Siakel seconded, Adopt the Final Plat and Final Plan of Summit the Development Agreement between the PUD. Motion passed 4/0. Mayor Zerby thanked the public i f( D. Approval of Con, Applicant: N Location: ' '5 Director Nielsen explained that N storage buildings on their' site at utility buildings and structures" a requesting a conditional use 1 district. He displayed a copy property and a proposed site p Tonka Bay. The tN� o i!eNv build Use Pf States to construction related things. people should call 911. ON NO.' 14 -055, "A Resolution Approving Unit Development (PUD)" and approving od and Homestead Partners, LLC, for the npany (Xcel Energy) :)rthern States Power (Xcel Energy) proposes to build two equipment 5505 County Road 19. Because "governmental and public regulated re listed as conditional uses in the Shorewood Zoning Code, Xcel is it (C.U.P.). The property is in the C -1, General Commercial zoning an existing property survey showing the buildings currently on the The location of the building in the northeast quadrant is in the City of Nvill be located in ShoreNvood. The new buildings Neill Meet or exceed all of the City's setback requirements. Construction of the new buildings Nvill be consistent Nvith what is already on the site. The only thing staff thought Nvas missing on the application Nvas some landscaping treatment. Staff proposed Xcel Energy concentrate its efforts on along the edge of the site nearest County Road 19. Nielsen noted the Planning Commission held a public hearing on this application during its June 3, 2014, meeting and recommended approval of the C.U.P. for Northern States PoNver subject to staff review and approval of a landscape plan addressing the issues raised by staff. Staff is in the process of revieNving a landscape plan Nvhich shows there Neill be evergreen trees along the existing parking lot. Staff has asked CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 11 of 19 for some additional landscape treatment near the storage area. Staff has also recommended approval of this C.U.P. Nvth some modification to the landscape plan. Councilmember Siakel noted she likes the addition of more landscaping. Siakel moved, Woodruff seconded, Adopting RESOLUTION NO. 14 -056, "A Resolution Granting a conditional use Permit for Northern States Power, 5505 County Road 19, to Add Two Accessory Structures" subject to the conditions identified in the Staff report and the City Engineer's report both dated May 29, 2014, and some modifications to the landscape plan. Motion passed 4/0. 9. ENGINEERING /PUBLIC WORKS A. Approve Plans and Specifications and Authorize Advertisement for Bids for the Galpin Lake Road Sidewalk Project Engineer Hornby noted the meeting packet contains a copy of a resolution approving the plans and specifications for the Galpin Lake Road sideNvalk project and authorizing advertisement for bids. The plans and specifications are about 95 percent complete and the plans have been submitted to the Minnesota Department of Transportation (MnDOT) for its review. Staff continues to discuss a couple of resident items related to temporary easements or right of entry items. Staff wants to advertise for bids as soon as possible. MnDOT takes the projects on a first come first sere basis. He explained if the City does not receive comments back from MnDOT by the bid opening date the date will have to be extended by addendum. Mayor Zerby asked Engineer Hornby if any problems have surfaced related to this project due to the intense rains. Hornby responded to four individuals earlier in the day to talk amount the volume of stormwater that flows onto their yards. Hornby explained that one, of the things the Cit�T is trying to help with is to reduce the amount of eater that pools on the pavement and then flows on to driveways. Sundberg moved, Siakel seconded, Adopting RESOLUTION NO. 14 -057, "A Resolution Approving Plans and Specifications and Authorizing Advertisements for Bids for Galpin Lake Road Sidewalk Improvement Project, City Project, 13-06." Motion passed 4/0. Restrictions — Enchanted Lane This item Nvas removed from the'agenda at Director Broom's request. C. Approve Plans, Specification and Authorize Advertisement for Bids for Sunnyvale Lane Improvements Engineer Hornby noted the meeting packet contains a copy of a resolution approving the plans and specifications for the Sunnyvale Lane improvements project and authorizing advertisement for bids. He explained that the plans and specifications are nearly complete. Sunnyvale Lane is located between Meadov view Lane and Eureka Road just south of the Valley -wood Lane project. Sunnyvale Lane is a relatively short segment of roadway. The ads for bids would be out in about three weeks. Woodruff moved, Siakel seconded, Adopting RESOLUTION NO. 14 -058, "A Resolution Approving Plans and Specifications and Authorizing Advertisements for Bids for 2014 Sunnyvale Lane Improvement Project, City Project 14 -01." Motion passed 4/0. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 12 of 19 10. GENERAL /NEW BUSINESS A. Credit Card Processing for Utility Bills Director Nielsen explained that the meeting packet contains a copy of a memorandum from staff asking Council for authorization to allow credit card processing for utility bills only and to enter into the agreements to make that happen for the use in the utility billing system. The process for accepting credit card payment is part of the new financial system software. Utility customers Nvould be able to view their bills and payment history online and make a payment through an ACH debit from the customer's bank account or through a charge against their credit card. The third part processor would keep that information and process payments on an automatic recurring basis. Staff has identified two options for accepting credit cards. The first option is to do it as a regular merchant account. The CityNvould be charged higher fees for each payment for that process. The fee is generally a percentage of the payment. With that the City has the option of charging a convenience fee (either a percentage amount or a flat fee) for the irsc of credit cards. Staff surveyed communities around the State and found that the vast majority of respondents do not charge a convenience fee. The second option is to set the City up as a utility; that Nvould, be the City's standard industrial code. There Nvould be either a flat charge of $.75 through Visa or $.65 through MasterCard for each processed transaction. The average utility bill is around $100. Therefore, the fee would be about 2.5 percent for most customers. Under a regular merchant account it wound be about a 4 'percent fee for most customers. Under this option the City cannot charge a convenience fee., Staff has not done a detailed analysis of hoN� much * Nvould cost the City to do this. But, based on feedback from other cities it does not appear that more than 20 percent of the customers Nvould pay by credit card automatically, That Nvould Airing the 2.5 percent for 20 percent of the customers to about .5 percent of the City's utility revenue being charged for this processing fee. It Nvould cost the City around $10,000 if the 20 percent usage level were reached out of approximately $2 million in revenue. DeJong noted that staff is recommending Council adopt the resolution authorizing the City to enter into payment processing Nvith Springbrook Softv are, its merchant processor, and credit card companies to participate in a credit card payment program for utility customers Nvith no convenience fees charged to customers. Councilmember Sakel asked if the City gets a lot of requests from people to pay their utility bills by credit card. Director DeJong responded there are quite a few people who request that. Mayor Zerby noted that he thinks this is a great idea and that he spoke Nvith Clerk Panchyshyn a while ago about it. It Nvas high on Panchyshyn's list to add another service to the City's residents. He stated more people may pay the bill on time or ahead of time if this service Nvere offered. And, that could result in some amount of cost recovery. Councilmember Sialcel asked if this Nvould lead to credit card payments for other things such as a dog license or permit fee. Director DeJong stated staff Nvould have to come back Nvith something separate for that and explained that what is being proposed is strictly for utility bills. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 13 of 19 Councilmember Woodruff stated the staff memorandum refers to the Visa Utilitv rate base and the other information talks about Visa utility bill pay. The memo or documents never mention MasterCard or other types of credit cards. The Merchant Partners Agreement refers to Visa, MasterCard, Discover and American Express. He asked if that means that the City can accept all four types of credit cards. Director DeJong responded yes. Director DeJong clarified MasterCard and Visa have the utility rate. Discover and American Express do not and therefore their fees would be higher. Councilmember Woodruff stated if this is approved he recommended costing the City in fees. Siakel moved, Zerby seconded, Adopting RESOLUTION l Staff to Enter into Payment Processing with Springbrook S for the utility payment option with no convenience fees char B. Christmas Lake No Wake Director Nielsen explained the City received a request from the (CLHA) late the week of June 16 asking the City to enact Slow. The CLHA was concerned that with the high water level in 1 restriction that boaters in the area would be drawn to Christmas area without those restrictions. Mayor Zerbv signed an emergenc a high water emergency for Christmas Lake and posting it as Slc on the City's Nvebsite, it was sent to a local newspaper and a`,Slo) the Christmas Lake access. attention to what it is 159,,"A Resolution Authorizing and their., Merchant Processor" istomers. Motion passed 4/0. Association O-Wake restriction on Christmas Lake. A Lake and having no SloNy -No -Wake akO' because it was the only lake in the declaration on June 20, 2014, declaring -No- Wake. A notice of that was posted No -Wake restriction sign was posted at To back that up staff is asking Council to consider a'draft ordinance amendment that would give the City the authority to do a similar thing without adopting a' special resolution. Section 109.01 Harbor Limits Established would be amended by basically adding a' provision titled Emergency harbor limit. It is modeled after the City of Chanhasscn's ordinance. In the amendment there is a provision for declaring an emergency. The amendment states that "Upon the placement of a slow -no -wake restriction, notice will be given 1. On a sign at the public access. 2. On the City of,Shorewood web page. 3. On the C� °ohmumity ('able Access Channel. 4. In an e -mail, forinat to known representatives on Christmas Lake. 5. To the Hennepin C'ounty Sheriffs Department. 6. To the South Lake Minnetonka Police Department. 7. To the (-'try gfC'hanhassen. 8. To the public by other appropriate means determined by the City Council." The ordinance amendment would alloy the Mayor to declare the emergency situation similar to what was done on June 20 with it being ratified by the City Council during its next regular meeting. CLHA President Joe Shneider provided photographs of the Nyeir outlet for Christmas Lake. One photo shows the Nyeir under fairly normal conditions and one shows the Nyeir on June 19. The amendment includes language regarding operating at a slovy- no-Nvake speed that states "... whenever the water CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 14 of 19 elevation reaches a point at which water flows over the western edge of the weir ... ." Staff recommends a formal elevation be included even if it means shooting the elevation of that same spot. Nielsen noted that staff recommends adoption of this amendment. Councilmember Siakel stated she thought what is being proposed is reasonable and she thanked Mayor Zerby for taking action. She asked what the impetus is for removing the restriction. Director Nielsen stated the amendment states "The slow -no -wake restriction shall remain in place until the water has been 0.1 feet below the western edge of the aforementioned weir for three consecutive days, or 30 days from the enactment of the restriction, whichever comes first." An extension could be applied for Nvith the Minnesota Department of Natural Resources. Councilmember Sundberg asked Mr. Shneider how the responded it Nvorked fantastic. Mr. Shneider explained he received notification in an on June 20. It Nvas posted about one hour later at the Nvas put up. HomeoNsners Nvere notified by email N-,-hl( the landing Nvere also notified. He, on behalf of the fast action. Mr. Shneider noted that he attended a meeting earl] District (MCWD) along Nvith Carver County Parr associations. He stated it was very clear how differei place like it is in Chanhassen is a Nvonderful Nsay to l has responsibility for Christmas Lake. Sundberg moved, Woodruff seconded, Approv, Amending Chapter 109 of the Shorewood City Christmas Lake." Motion massed 4/0. , )cess a orked on June 20. Mr. Shneider )m Administrator Joyrnes about 8:30 A.M. With a temporary* sign before official sign gout 75 — 80 percent of them. Inspectors at anked the :City and Mayor Zerby for their r in the day at the Minnehaha Creek Watershed ) epartment and a number of lake homeoNsners lakes are being handled. Having an ordinance in indle this tape of thing. He noted that Shorewood ig ORDINANCE NO. 514, "An Ordinance Code Relating Emergency Harbor Limit on Councilmember Woodruff asked,if something similar has to be done for Lake Virginia because the City has responsibility for part of it. Director Nielsen clarified that there is only a channel in Shorewood. Mayor Zerby explained that based on information from the MCWD that because Lake Virginia is tied to Lake Minnetonka it is under the same rules. Councilmember Siakel clarified it is not. C. ags Director BroNsn explained that late the Nveek of June 16 the Lake Area Emergency Management Group (the Group) met Nvith a nurriber of the city administrators to discuss the many requests the Lake Area cities had been getting about sandbagging as Nvell as a number of other issues. The Group struggled Nvith the requests because none of the cities involved Nvith the high Nvater situation, including Shorewood, had a formal policy regarding sandbagging. Sandbagging can possibly prevent damage to home and structures or save land from being inundated Nvith Nvater. In order to address the issue there had been a recommendation for the cities to provide its residents on request Nvith up to 25 sandbags at no charge provided they could show proof of residency in one of the communities. The residents Nvere to pick up bags and fill them at the Shorewood Public Works facility or the Deephaven Public Works Facility. The direct cost to provide residents Nvith 25 sandbags is $15.29. Personnel Nvere needed at each sandbag distribution station to monitor the disbursement of the bags and to CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 15 of 19 collect the name and location of the residents and to determine how many Nvere distributed to residents in each city. FEMA (Federal Emergency Management Agency) does not reimburse for private property ventures. Therefore, the communities Nvould have to fund the effort. The Emergency Managers Nvanted to provide a good Nvill offering to residents, but it is up to the cities to make that decision. He apologized to Council for it not receiving advance notification. He asked for Council direction. Mayor Zerby noted he also attended both emergency operations meeting on June 19 and June 20. He explained that during the June 19 meeting Excelsior Fire District (EFD) Chief Gerber lead a discussion about what the cities Nvanted to do. During that meeting Shorewood Nvas asked if it Nvanted to be a distribution point for some of the other Lake Area cities including Excelsior and Tonka Bay. Excelsior had indicated it did not have the facilities or staff to provide sand for its'residents. It Nvas his recollection that Tonka Bay had the sand but it did not have any bags. At that time he explained his opinion Nvas the Shorewood should provide sandbags for its residents for free. Excelsior residents could pick up bags at Shorewood Public Works and then Excelsior Nvould have to, pdy for those bags; There Nvas discussion about the need to have an employee on site at the facility- to monitor the operation and collect the necessary information. The South Lake Minnetonka Police Department (SLMPD) offered to help Nvith that after hours and on the Nveekend being it Nvas an emergency situation. It is his understanding from Director BroN -,n that because there had not been staff at the Shorewood. distribution station some bags seem to have gone missing. Director Brown stated there were approximate. accounted for in part because there were a variel help fill bags for Woodpecker Ridge Drive in To there because they were attending to emergencies, Mavor Zerbv noted that he received an email froi and its Public Works Department for helping fill questioned the appropriateness of Shorewood pro, that he could also be talked into just being a good it is assumed that Shorev, ood Siakel noted there xis also. a cost 250 — 300 sandbags that Nvere disbursed but not )f people at the site, Sorne volunteers were there to x Bay, Shorev, ood Public Works personnel were not i Tonka Bay Mavor De La Vega thanking Shorewood bags and place them at Woodpecker Ridge Drive. He iding support to non - Shorewood residents. He clarified ieighbor and helping out. He stated there are times that sometime that is taken advantage of. Councilmember irovide good will. Councilmember Siakel stated she thinks providing sand and bags for free is the right thing to do for Shorewood. residents. She asked how the number 25 Nvas arrived at and noted that she assumes 25 sandbags Nvould not go very far, Mayor Zerby explained that Nvas an arbitrary number and he thought it Nvas because Director BroN-,n was only able to secure a certain number of bags from Hennepin County Emergency Services, Those at the meeting thought there should be a maximum number. Siakel asked N-,-here the City gets its „supply of sandbags and if they are readably available. BroN -,n agreed that 25 sandbags do not go very far, BroN -,n explained that on Sunday June 22 a vendor opened up its warehouse for Shorewood to come and get empty sandbags. Councilmember Woodruff stated that maybe Shorewood residents should just be given as many bags as they need and they would have to fill them at the Shorewood facility. There would not be a cost to them. He did not foresee that residents would be told they could not get 40 bags. He noted that the City has to protect itself from a contractor, for example, coming and wanting to take 200 bags for a commercial job unless the contractor is doing a job for a Shorewood resident. Councilmember Siakel reiterated that Shorewood residents should get the bags and sand for free but residents from other cities in the group should be charged. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 16 of 19 Councilmember Sundberg stated if she had the flooding issue at her property she did not know how she Nvould deal Nvith it. She Nvould not know how to get the filled sandbags to her property. She then stated if there is a contractor wanting to get sandbags for a Shorewood resident's property she suggested letting them purchase the bags at the City's price provided they verif -,T they need them for a Shorewood residential property. Councilmember Woodruff stated if a contractor Nvas only going to get, for example, 50 bags for a resident he Nvas not sure there should be a charge. If they Nvant 100 — 200 bags that is a different situation. Councilmember Siakel asked Ralph Campbell, the oN -,ner of the property located. at 450 Lafayette Avenue and present in the audience, if he had needed sandbags. Mr. Campbell stated he and his Nvife built their house last Near and their neighbor decided to do the same this Near. Therefore, he Nvas fortunate to have builders next door when this happened. That builder advised them not to put sandbags around their house. It Nvould take hundreds of sandbags. There is Nvater creeping closer to their house and a little bit of it is seeping into the house. What they are looking at is restoration. Councilmember Woodruff agreed Nth Councilmembe be free to Shorewood residents and residents of other c charging for the direct cost of $15.29 only. He asked if Councilmember Sundberg reiterated her suggestion that Nvould not be charged for a reasonable number, of bags. Mayor Zerbv noted that during a meeting of the preverbal little old lady calls and needs sandbaggi need to get involved. Director BroN -,n asked for clarification about cor perspective if a contractor can prove they are doing 75 bags at no charge. s suggestion that the bags and sand should the Group Nvould be charged. He suggested rdministratively workable. a job for Shorewood residents asked the question about what to do if a monse to that Nvas that is when volunteers Councilmember Woodruff stated from his a Shorewood resident they can pick up 60 — Administrator Joynes asked Council if it Nvants to provide sandbags to residents of Excelsior and Tonka Bay at a cost. Councilrnember Woodruff responded he does not Nvant to shut that off. Joynes explained there are joint powers agreements (JPAs) that already cover the cities in the South Lake area. They have a mechanism in place for billing cities for the cost for activities through the normal contributions o :the JPA cities. He suggested bringing that up during the next EFD Board meeting to determine if there is a wad for all of the EFD member cities to help manage the effort rather than having Shorewood and Deephaven taking on a larger role. Councilmember Woodruff stated that could be a good idea in the future. The EFD could use the Shorewood Public Works yard. Mayor Zerbv stated Shorewood's Public Works Department does not Nyork for the Fire Department. If this type of effort is going to be done through the Fire Department in a joint powers manner then the Fire Department needs to take the lead on this and create the stations to distribute the bags and sand. Administrator Joynes concurred Nvith that because the EFD joint powers organization has a legal funding mechanism. He explained that if Shorewood Nvere to help manage some of the effort it could charge back CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 17 of 19 for its services and not just give its services for free. He stated the City can do N-,-hat it Nyants for its residents; but, he thought it prudent to draNy a line N-,-hen it comes to other communities. Councilmember Woodruff stated he Nyould like to make sandbags available Nyith the least burden to the people N-,-ho need them. Councilmember Siakel reiterated that for the current situation the City should supply sandbags for the Shorevyood residents that need them. She asked Public Works to keep track of the volume of people and materials for future reference. Ma` Ma` 11. 12. Dire syst1 N ee. Ma-, Oth Dire and way there The, Thee side the 1 Public Works staff has been involved Nth the sandbagging effort. cial utility report next rated Lane being one - N ere out out there. )n the lake rking with he slope. BroN -,n noted that the soils are very saturated; something everyone is Nyell aNyare of Because of that trees are starting to fall over. Should there be strong Nyinds there Nyill be associated issues N -,th fallen trees. Mavor Zerbv thanked Director BroN -,n and his Public Works staff for all of their efforts and their tireless commitment to the City and its residents. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 18 of 19 Engineer Hornby explained that he has also been spending a lot of time dealing Nvith drainage complaints and issues; more for individual residential lots. He stated he hopes he has responded to all of the voicemails he received. He spent a solid afternoon last Nveek looking into them so he could respond to people. He has also been trying to keep projects moving fonvard. Director DeJong stated staff is in the process of converting to the new utility billing system. The plan is to go live this Nveek. Mayor Zerby asked Nvhat Nvill be left to do on converting to the new financial system once that is done. Director DeJong responded the credit card payment component and the employee self- service component Nvhich Neill allow employees to look at their payroll history* online and to entire their time sheets online. Director Nielsen stated the SmithtoN -,n Road east trail project is on track. The Galpin Lake Road trail project continues to move fonvard. There Nvill be pre - construction neighborhood meetings in late August for that project. He then stated the City received a call from Minnetonka Portable Dredging today inquiring about Nvhat, if any, requirements it had to go through in order to start the restoration at the property along Woodside Road. Staff suggested moving along as fast as it could Nvith the stabilization at least and dealing Nvith the permits along the Nvay. Administrator Joynes stated the South Lake Administrators/Manager are in ongoing discu, data the SLMPD Coordinating Committee req an interim director for the Department N-,-hen 5 look at various options. He then stated that he ; meeting an agreement betNveen the City and I Heartbreaker site near the intersection of Smit give the City some flexibility and., leverage to Crossing Study Area. Staff is currently resear( Minnetonka Police' Department ( SLMPD) member Citv sions about the structure for the SLMPD. It has looked at tested. Thev are also talking about the possibility of hiring state that efforts are underway to finalize the 2015 fir( requested staff provide Council an update on activiti retreat during February* 2014. Chief retires. That VIVill provide the time needed to mey Keane Nvill bring to Council during its July 14 )n who " wants to relocate MGM Liquor to the old craft and County Road 19. That whole process Neill a future redevelopment project for the SmithtoN -,n the price of the property should be. He Nvent on to and police budgets. He noted that at Mayor Zerby ,s that Nvere an outcome of the Council and staff Councilmember Woodruff thanked Director BroN -,n and his Public Works staff as Nvell as anyone else that has been involved Nvith activities. on Enchanted Lane. He stated the situation could be dire. There are some residents who have vehicles they cannot drive off of the island. The situation for the Citv of Minnetrista is more challenging than for ShoreNvood. He thought it is under reasonable control. Woodruff asked for an update, on the Valleyvvood Lane project. Engineer Hornby explained the sand sub- base is in and the aggregate base is on. The contractor is Nvaiting for things to dry out so cubing can be put in. There are two utilities that have to be relocated — a gas main Neill be relocated the first Nveek of July and a CenturvLink cable needs to be moved. Councilmember Siakel stated the good news is Valleyvvood Lane is not flooded. Engineer Hornby stated for one rain event there Nvas a culvert under a drivev ay Nvest of Meadovview Lane that Nvas not large enough to handle the flow so it Nvas floNving over Valleyvvood Lane. Staff is Nvorking Nvith the contractor to install a larger culvert to keep the stormNvater floNving. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 23, 2014 Page 19 of 19 Councilmember Sundberg thanked Director BroN -,n and his Public Works staff for dealing Nvith a fallen tree over the roadwaN- in her subdivision. Staff responded very quickly. She stated that staff is very good Nvith the residents and they are good at explaining what is going on. Mavor Zerbv stated he heard from a property owner abutting Silver Lake informing him that the floating islands have beached themselves on the far end of the Lake. Zerbv then stated he attended an SLMPD Coordinating Committee budget Nvork session on June 18. The operating budget reflected a 3.5 percent increase over 2014. Shorewood's share of the initial proposed 2015 operating budget Nvould be $1,079,358. During the discussion the budget Nvas deemed to be quite lean. There Nvas also discussion about using some of the unassigned fund to help offset the very significant increase in the cost in Nvorkers' compensation insurance. If theme Nvere to be no increase in the special funds for operations the increase Nvould only be 2.8 percent. Councilmember Siakel and Mavor Zerbv noted they good. 13. ADJOURN Sundberg moved, Woodruff seconded, Adjourning the 1(11d n4 Q•17 P M Mn +inn —....I d 111 Fest event. Both thought it Nvas Regular Meeting of June 23, M City of Shorewood Council Meeting Item Title/ Subject: Verified Claims Meeting Date: July 14, 2014 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 60516 -60520 & ACH 70,474.70 Pending Checks & ACH 345,112.39 Total Claims $415,587.09 We have also included a payroll summary for the payroll period ending June 28, 2014. #3A MEETING TYPE Regular Meeting Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Accounts Payable Check Detail User: mnguyen Printed: 07/10/2014 - 12 22P Check Number CheckDat'e 248 - KROOG, RACEAEL Line Item Account 60516 06/2612014 Inv Mar 2014 Line Item Date Line Item Description O6/26/2014 Music in the Park 2014 Inv MIP 2014 Total 60516 Total: 248- KROOG,RA TIAELTnml: 494 - Pernsteiner, Terry Line Item Account 60517 06/2612014 Inv 06262014 Line Item Date Line Item Descripfron 06/26/2014 27995 Smithtown Rd - Escrow Refund Inv 06262014 Total 60517 Total: 494- Pernstemer, Terry Total: UB *00001 - Petersen, Ruth Line Item Account 60518 06/26/2014 Inv 4.15 Line Item Date Line Item De= crip—tipn 06/26/2014 Refund Check 06/26/2014 Refund Check 06/26/2014 Refund Check 06/26/2014 Refund Check Inv Total 60518 TotaL UW00001 - Petersen, Ruth Total: !, Amount Line Item Account 101 -53 -4246 -0000 500.00 500,00 500,00 Line Item Account 880 -00- 2200 - 0000 46,656.00 46,656.00 46,656.00 Line Item Account 601 -00- 2010 -0000 4.15 611 -00 -2010 -0000 4.15 621 -00 -2010 -0000 1.78 631 -00- 2010 -0000 1.78 86 11.86 AP -Check Detail (7 /10/2014 - 12:22 PM) Page I Check Number Check Date Amount Total 47.167.86 AP -Check Detail (7/10/2014 - 1222 PM) Page 2 Accounts Payable Check Detail User: mnguyen. Printed: 07/10/2014 - 12:05PM Cbeck Number Check Date 3 - DELTA DENTAL OF MINNESOTA Line Item Account 0 06/30/2014 Inv Jn7y -2014 Line Item Date Line Item Description 06/16/2014 PR Batch 00002.06.2014 Dental - Non Union Inv July -2014 Total 0 Total: 3 - DELTA DENTAL OF MINNESOTA Total: 5 - EFTPS - FEDERAL W/H Line Item Account 0 06/30/2014 Inv Line Item Date Line Item Description 06/30/2014 PR Batch 00003.06.2014 Federal Income Tax 06/30/2014 PR Batch 00003.06.2014 FICA Employee Portion 06/30/2014 PR Batch 00003.062014 FICA Employer Put Lion 06/30/2014 PR Batch 00003.06.2014 Medicare Employee Pm Lion 06130/2014 PR Balch 00003.06.2014 Medicare Employer Portion Inv Total 0 Total: 5 - EFTPS - FEDERAL W/H Total: 2 - ICMA RETIREMENT TRUST - 3112131 457 Line Item Account 60520 06/30/2014 Inv Line Item Date Line Item Description 06/30/2014 PR Batch 00003. 06.2014 Deferred Comp Flat Amount Inv Total 60520 'total: 2 - ICMA RETIREMENT TRUST - 302131 -457 Total: AP -Check Detail (7/10/2014- 12:05 PM) Line Item Account 700 -00- 2184 -0000 Line Item Account 700 -00 - 2172 -0000 700 -00- 2174 -0000 700 -00- 2174 -0000 700 -00- 2174 -0000 700 -00- 2174 -0000 Line Item Account 700 -00 -2176 -0000 Amount 478.89 478.89 478.89 478.89 4,280.44 2,94553 2,945.53 688.87 688.87 11,549.24 11,54924 11,549.24 1,625.00 1,625.00 1,625.00 1,625.00 Page 1 Check Number Check Date Amount 11 -MN DEPT OF REVENUE Line Item Account 0 06/30/2014 Inv Line than Date Line Item Description Line Item Account 06/30/2014 PR Batch 00003.06.2014 State Income Tax 700 -00 - 2173 -0000 1 918.55 Inv Total 1,918.55 O'Poon 1,918.55 11 - MN DEPT OF REVENUE Total 1,918.55 9 - PERA Line Item Account 0 06/30/2014 Inv Line Item Date Line Item, Desc „ „ri ion Line Item Account 06/30/2014 PR Batch 00003. 06.2014 MN -PERA Deduction 700 -00 -2175 -0000 2,984.78 06/30/2014 PR Batch 00003.06.2014 MN PERA Benefit Employer 700 -00- 2175 -0000 3,462.33 Inv Total 6,447,11 0 Total: 6,447.11 9 - PERA lbtal: 6,447.11 1 - WELLS FARGO HEALTH BENEFIT SVCS Line Item Account 0 06/30/2014 Inv Line Item Date Line Item Description Line Item Account 06/30/2014 PR Batch 00003.06.2014 Health Savings Account 700 -00 -2183 -0000 1,288-05 Inv Total 1,288.05 0 Total: 1,288.05 1 - WELLS FARGO HEALTI4 BENEFFf SVCS Total: 1,288.05 Total: 23,306.84 AP -Check Detail (7/10/2014 - 12:05 PM) Page 2 Accounts Payable Check Detail User mnguyen Printed: 07/10/2014- 12:08PM Check Number Check Date 286 - MIDWEST MAILING SYSTEMS INC Line Item Account 0 07/07/2014 Inv 2nd Qtr- 2014 -UB Amount Line Item Date Line Item Description Line Item Account 06/30/2014 Utility- Postage -2nd Qtr- 2014 -UB 601 -00- 4208 -0000 346.72 06/30/2014 Utility-Svc- 2nd Qtr-2014-UB 601 -00- 4400 -0000 92.92 06/3012014 Utility- Postage - 2nd Qtr- 2014 -UB 611 -00 -4208 -0000 346.72 06/30/2014 Utility- Svc - 2nd Qtr- 2014 -UB 611 -00- 4400 -0000 92.92 06/30/2014 Utility- Postage- 2nd Qtr - 2014 -UB 621 -00- 4208 -0000 346.73 06/30/2014 Utility- Svc- 2nd Qu'- 2014 -UB 621 -00- 4400 -0000 92.92 06/30/2014 Utility- Postage - 2nd Qtr - 2014 -iJB 631 -00 -4205 -0000 346.73 06/30/2014 Utility- Svc - 2nd Qtr- 2014 -UB 631 -00 - 4400 -0000 92.92 Inv 2nd Qtr- 2014 -UB Total 1.758.58 0 Total: 1,758.58 286 - MIDWEST MAILING SYSTEMS INC Total: 1,75858 Total: 1,758.58 AP -Check Detail (7/10/2014 - 12:08 PM) Page I Account Number Debit Amount Credit Amount Description FUND 101 Genera[ Fund 101 -00 -1010 -0000 0.00 45.448.81 CASH AND INVESTMENTS 101 -13- 4101 -0000 7,896.08 0.00 FULL-TIME REGULAR 101 -13 -4121 -0000 490.55 0.00 PERA CONTRIB - CITYSHARE 101 -13- 4122 -0000 530.83 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4151 -0000 24.90 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 4,646.68 0.00 FULL-TIME REGULAR 101 -15- 4121 -0000 30624 0.00 PERA CONTRIB - CITYSHARE 101 -15- 4122 -0000 308.74 0.00 FICA CONTRIB - CITY SHARE 101 -15 -4151 -0000 17.34 0.00 WORKERS COMPENSATION 101 -I8- 4101 -0000 6.021.62 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 374.75 0.00 PERA CONTRIB - CITYSHARE 101 -18 -4122 -0000 364.16 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4151 -0000 26.69 0.00 WORKERS COMPENSATION 101- 24 - 4101 -0000 4,173.80 0.00 FULL - TIMEREGULAR 101 -24 -4121 -0000 269.96 0.00 PERA CONTRIB - CITY SHARE 101 -24 -4122 -0000 239.46 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4151 -0000 22.49 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 11,041.00 0.00 FULL-TIME REGULAR 101 -32- 4102 -0000 87Q58 0.00 OVERI7ME 101 -32- 4121 -0000 755.25 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 734.40 0.00 PICA CONTRIB - CITY SHARE 101 -32 -4151 -0000 652.49 0.00 WORKERS COMPENSATION 101 -52 -4101 -0000 2,830.32 0.00 FULL - TIME REGULAR 101 -52- 4103 -0000 776.25 0.00 PART -TIME 101 -52 -4121 -0000 153.25 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 243.79 0.00 FICA CONTRIB - CITY SHARE 101 -524151 -0000 134.41 0.00 WORKERS COMPENSATION 101 -53 -4101 -0000 49892 0.00 FULL -TIME REGULAR 101 - 53-4103 -0000 900 -00 0.00 PART -TIME 101 - 53-4121 -0000 34.89 0 -00 PERA CONTRIB - CITYSHARE 101 -53 -4122 -0000 10625 0.00 FICA CONTRIB -CITY SHARE. 101 -53- 4151 -0000 172 0 -00 WORKERS COMPENSATION FUND Total: 45,448.81 45,448.81 PR - GIL Distribution Report (06/30/2014 - 2:53 PM) Page I Account Number Debit Amount Credit Amount Description FUND 201 Southshore Center 201 -00- 1010 -0000 0.00 2,257.90 CASH AND INVESTMENTS 201 -00- 4101 -0000 1,422.53 0.00 FULL-TEE REGULAR 201 -00 - 4102 -0000 92.14 0.00 OVERTIME 201 -00 -4103 -0000 477.50 0.00 PART -TIME 201 -00 -4121 -0000 109.81 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 148.52 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4151 -0000 7.40 0.00 WORKERS COMPENSATION FUND Total: 2,257.90 2,257.90 FUND 601 Water Utility 601 -00 -1010 -0000 0.00 4,19173 CASH AND INVESTMENTS 601 - 0011101 -0000 3,663.09 0.00 FULL -TIME REGULAR 601-00-412 1 -0000 209.59 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 227.40 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4151 -0000 92,65 0.00 WORKERS COMPENSATION FUND Total: 4,192.73 4,192,73 FUND 611 Sanitary Sewer Utility 611 -00 -1010 -0000 0.00 3. 973.50 CASH AND INVESTMENTS 611 -00- 4101 -0000 3,478.09 0.00 FULL -TIME REGULAR 611 -00- 4121 -0000 196.19 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 214.70 0.00 FICA CONTRIB - CITY SHARE 611-00-415 1 -0000 84.52 0.00 WORKERS COMPENSATION FUND Total: 3,973.50 3,973.50 FUND 621 Recycling Utility 621 -00 -1010 -0000 om 416.33 CASH AND INVESTMENTS 621 -00- 4101 -0000 368.53 0.00 FULL -TIME REGULAR 621 -00 -4121 -0000 2396 0.00 PERA CONTRIB - CITY SHARE 621 -00 - 4122 -0000 24.04 0.00 FICA CONTRIB - CITYSHARE FUND Total: 416.33 416.33 FUND 631 Storm Water Utility 631 -00 - 1010 -0000 0.00 8,820,53 CASH AND INVESTMENTS 631 -00 - 4101 -0000 6,358.59 0.00 FULL -TIME REGULAR 631 -00 -4102 -0000 1,142.56 0.00 OVERTIME 631 -00 -4121 -0000 538.09 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 492.11 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4151 -0000 289.18 0.00 WORKERS COMPENSATION PR- G/L Distribution Report (06/30/2014 - 2:53 PM) Page 2 Account Number Debit Amount Credit Amount [Description FUND 'total: 8,820.53 8,820.53 FUND 700 Payroll Clearing Fund 700 -00 -1010 -0000 64,914.01 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 32,541,54 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 OAO 6,523.85 HEALTH INSURANCE PAYABLE 700 -00 -2172 -0000 0,00 4,280.44 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 1,918.55 STATE WITHHOLDING PAYABLE 700 -00 -2174 -0000 0 -00 7,268.80 PICA/MEDICARE TAX PAYABLE 700 -00 -2175 -0000 0,00 6,447.11 PERA WITHHOLDING PAYABLE 700 -00 - 2176 -0000 0.00 1,625.00 DEFERRED COMPENSATION 700 -00 - 2177 -0000 0.00 1,354,79 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 192.00 SEC 125 DEP CARL RRIMB PAYABLE 700 -00- 2180 -0000 0 -00 406.73 LIFE. INSURANCE 700 -00- 2181 -0000 0.00 754.83 DISABILITY INSURANCE 700 -00- 2182 -0000 0.00 31232 UNION DUES 700 -00- 2183 -0000 0.00 1,288.05 HEALTH SAVINGS ACCOUNT FUND Total: 64,914.01 64,914.01 Report Total: 130,023.81 130,023.81 PR - G/L Distribution Report (06/30/2014 - 2:53 PM) Page 3 Accounts Payable SUSAN BELISLF -CUKLA Computer Check Proof List by Vendor 07/08/2014 User. nmguy., City of Printed: 07/10/2014 - 2 17P Check Total Shorewood Batch'. 00602 07,2014 - COUNCIL- 07142014 Vendor 499 Invoice No Description Amount Payment Date Acet Number Vendor'. 119 APPLIED MAINTENANCE SUPPLIES Check Sao uence:1 96425589 Marking Paint 55.12 07/14/2014601 -004245 -0000 Check Total: 55 .12 Vendor: 496 SUSAN BELISLF -CUKLA 07/08/2014 Belly Dance Seseioo-07 /02/14 90.00 Check Total 90.00 Vendor 499 BERG BAG COMPANY 5062801 Flood -Woven Poly Bags 1,525.00 Clteck'Iotsl: 1,525.00 Vendor 123 BLFNIARPFINANCIALINC 4061077600 FloodPmtection Supplies- Didn't pay SALESTAX. 34246 Check Total: 342,46 Vendor 500 MICHAEL BROMME 27985Smithtown Reinstall Irrigation for 27985 Smithtown Road Sidev 78200 Check Total: 782.00 Vendor 129 LAWRENCE BROWN Send Baga-0614 Sand Begs Reimison.nent 325.00 Check Total: 325, 0 0 Vendor: 136 CENTERPOINT ENERGY 06302014 20405 Knlghsbridge Rd - 05/21 -06/20 22.39 06302014 28125 Boulder Bridge- 05/21 -06/30 62,95 06302014 24200 Smithtown Rd- 05/21 -06/20 7139 06302014 5745 Ctry Club & 25200 Hwy 7-05240620 44.87 06302014 5755 Conroy Club Rd - 05- 21/0620 21.67 79456885 -062414 5735 Country Chas Rd- 05/21 -062.0 45.R8 86501806-062414 20630 Manor Rd - 05/21 -06/20 15.74 Check Total: 284.89 Verde, 137 CENICRY LINK 9524702294 -JN14 952- 470 - 2294 -PW 59.57 9524706340 -UN 952- 474 - 6340 -CH 123,09 9524709605 -JN14 952474- 9605 - Amesbury 7509 9524709606 -JN14 952 -474- 9606- Amesbury 7509 Check Total: 332,84 Vendor: 139 CHARD TILING & EXCAVATING PV46- 1`01459 -69 PVItb- Project 014 5 9 -69- Smithtown Road Trail 3,564.26 Check'1otel: 3,564.26 Vendor 144 CITY OF EXCELSIOR 2ndQa -2014 Quarterly Water Usage - 2udtart 2,553.12 Check "(ctrl: 2 -553,12 Vendor 146 CITY OF MINNETONKA 2ndQR -2014 5350 Vine Hill Rd 48.88 2nd Qtr -2014 5366 Vine Hill Rd 48.88 2nd Qtr -2014 5490 Vine Hill Rd 31.68 Check Total: 129,44 Vendor 159 CULLIGAN BOTTLED WATER June -2014 Drinking Water - .lane 62.87 Cheek Total: 62.87 Check Sac msee'. 2 07/14/2014 201 -00- 4246 -0000 Check Sequence:3 07/14/2014 631 -00- 4499 -0000 Check SeTraten 4 07/14/2014 601- 004499 -0000 Check Samomee: 5 07/14/2014 406-004620-0001 Check Segaeoce:6 07/14/2014 631- 00-4499 -0000 Cheek Sequence:7 07/142014 601 - 004394 -0000 07/14/2014 601 -00 -4396 -0000 (17/1412014 101,332-4380-0000 07/14/2014 101- 52-43800000 07/14/2014 101 -19- 43800000 07/14/2014 201 - 004380 -0000 07/14/2014 101 -52- 4380 -0000 Check Segnenee:8 07/14/2014 101 - 324321 -0000 07/14/2014 101 -19 -4321 -0000 07/14/2014 601 -004394 -0000 07/142014 601 - 004394 -0000 Check Sequence; 9 07/14/2014 406- 00- 462O0001 Check Segaence 10 07/142014 601 -00.4261 -0000 Cheek Sequence: 11 07/14/2014 601- 004262 -0000 07/142014 601 -00- 4262 -0000 07/142014 601 -00- 4262 -0000 Check Sequence: 12 07/142014 101-19-4245 -0000 Pend Dept Water Non -Dept SSC Non -Dept Storm Non -Dept Water Non -Dept Had Non -Dept Storm Nmr-Dept Water NmoDept Water Non -Dept General Pub Works General Park Month General Man Bldg SSC Non -Dept General Park Maint General Pop Works General Man Bldg Water Non -Dept Water Non-Dept Had Non -Dept Water Non -Dept Water N. Dapt Water Non -Dept Water Non -Dept General Me. Bldg Accounts Payable Computer Check Proof List by Vendor User: nmgnyen ■ City of Putead: 07/102014 - 2:1IPM Shorewood Band, 0000207.2014- COUNCIL -07142014 InvuiceNo Description Amount Payment Date Acet Number Vendo,, 163 DELEGARD TOOL COMPANY Check Segnence: 13 907394 Pocket Jan, Starter 89 11 07/14/2014101- 32-0240 -0000 Cheek Total: 89.11 Vendor: 167 ECM PUBLLSHFRS INC ChockS,an ri e'.14 113491 PHN - Vacate Easements 13338 07/14/2014101 -13- 4351 -0000 113492 PHN - Elderly Housing Aarerrd 73.40 07/14/2014 101 -13 -4351 -0000 115571 Cad. No.153 146.80 07/14/2014 t01 -13- 4351 -0000 117359 Absentee Voting 4256 07/14/2014 10143 -0351 -0000 117360 Fling Dates 42.56 07/14/2014101 -13- 4351 -0000 117361 Aids - Sunnyvale Lane 133.00 07/14/3014 40400- 4620 -0004 117628 Filing ran. 2699 07/14/2014101 -13- 4351 -0000 117629 Absentee Voting 30.84 07/142014 101 -13- 4351 -0000 CheckTotal: 629.53 Vendor: 169 ELECTION SYST'E'MS &SOFTWARE Check Segnerme. 15 896655 Paper Roll for Election 26.99 07/142014101 -13 -0200 -0000 Check Total: 26.99 Vendor 171 ELEC'FECAL INS 'I ALLAT TON &MAINT..CO Cheek Segnence: 16 001290142 Signal Relamps 550.00 07/14/2014101 -32- 4400 -0000 Check Total: 550.00 Vendor: 219 ELLYPIEPER Check Segnence. 17 06/252014 T'ableeloths 88.00 07/14/2014 201 -00 -0400 -0000 07/01/2014 Tablecloths 104.00 07/142014 201 -004400 -0000 Cbeek Total: 192 00 Vendor. 174 RONERDMAN -LUNTZ Check Sequence: 18 07/082014 T'aiChi Class- 07/07/14 216.00 07/74/2014 201 -00 -4246 -0000 Check Total: 216,00 Vendor 185 FADER KINKO'S Check Sequence: 19 062100009515 PlansCopy - Ch mtnras Lake Rawiictions 12.26 07/142014101- 244351 -0000 Cheek I Ord 1226 Vendor: 200 GOPHER S' PATE ONE CALL Check Segaenee. 20 111906 Jr. Sve 15672 07/14201460400 -0400 -0000 111906 JunSvc 156,72 07/142014611- 004400 -0000 111906 JnneSvc 15636 07/14/2014631 -00.4400.0000 Cbeck'1'otal: 470.20 Vendor: 201 GOVT FINANCE OFFICERS ASSOCIATION Cheek Sequence: 21 0123003-2014 Bruce DeRtag- Membaehip -2014 170.00 07/14/2014 101 -15 -4433 -0000 Cheek Tow) 170.00 Vendor: 417 ROBERT HANSON Cheek Segaeuee: 22 2014 -Boot 2014 Safety Boot 249.98 07/14/2014101 -32- 4245 -0000 Cheek Total. 249.98 Vendor-. 211 HAWKINS INC Cheek Sequence: 23 3613409 -RI Cileame 50.00 07/14/2014 661 -00 -4245 -0000 Check Total: 50.00 Vendor: 215 HENN CO INFO TECHNOLOGY DEPT Check Segnence: 24 1000047262 800 Mhz Radio - Jere 111.30 07/142014101 -32 -0321 -0000 Cheek Total: 11130 Fund Dept General Pub Works General Admin General Admin Ger,nH Admin General Admin General Ad min Street Cap Non -Dept General Admin General Admin General Admin General Pnb Works SSC Nmo-Dept 8SC Nov -Dept SSC Non -Dent General Lisp Water Non -Dept Sewer Nov -Dept snarn Non -Dept General Fin General Pub Works Water Non -Dept General Pnb Woks Accounts Payable Computer Check Proof List by Vendor User: nmgnYte City eif Printed 09/10/2014- 2:17PM Shorewood Batch: 00002 07,2014 - COUNCIL -07142014 Invoice No Description Amount Payment Date Acet Number Fund Dept Vendor: 217 HENN COUNfY-OFFICF.OF COUNTY ASSESS( Check Sequence: 25 100047147 2nd Half Assessment Fees 51,356,84 07/14/2014101 -I6 -0400 -0000 General ProfSves Check Total: 51,356 84 Vendor 226 INTEGRATED FIRE &SECURITY Check Sequence: 26 59495 Annual MPcc,SSCC 263.40 07/14/2014201 -00- 4400 -0000 SEC Non -Dept Check Total: 263,40 Vendor: 498 RYAN JOHANNSEN Check Sequence_ 27 6070Shawberr) Driveway Sedroat Reimbursemcne6070 Snawherry 508.87 07/14/2014601.00 - 4400-0000 Water Non -Dept Check Total, 50987 Vendor: 495 WILLIAMJOYNES Check Sequence: 28 May -Jun -2014 AdmiuLunch -MGM Option Mtg -Dept Budget Retre 15166 07/14/2014101 -13 -0331 -0000 General Admin Check Total 151,66 Vendor: 239 KENNEDY& GRAVEN CHART FRED Check Sequenc, 29 Rov Johnson Litigation- 000 07/142014101- 164304 -0000 General Not See, 120611 Ron Johnson Litigation -M. ,Svc 645.00 07/14/2014101 -16- 4304 -0000 General Profsccs Check Total'. 645 00 Vendor: 245 PAMELA KOLTES Check Sequence_ 30 06/26/2014 Zumba Fitness Session- 06/2014 291.00 07/14/2014201 -00- 4246 -0000 SSC Nov -Dept Check,let"I: 29100 Vendor, 247 DREW KRIESEL Check Sequence: 31 314244 June -Event Rental Svcs 610.00 07/14 /2014 201 -00- 4400 -0000 SSC Non -Dept 314245 Jana - Clowning Svc 240.00 07/14 /2014 201 -00 - 4400 -0000 SSC No.-Dept 314245 Jnne-Lauds.^ape Svc 110,00 07/14/2014 201 -00 -0400 -0000 SSC Non -Dept 314245 June -Trip to get Stove & Kitcbeu Svc 40.00 07/14/2014 201 -00 -4331 -0000 SSC Nov -Dept 314245 Jare -cant, Supplies 103.11 07/14/2014 201 -00- 4245 -0000 SSC Non -Dept Cheek Total. 1,10111 Vendor: 259 CLARK TLINK Check Sequence'. 32 2014 -25 Park Ctnurv,son NIiding - 07/08/14 220.00 07/14/2014101 -52- 4400 -0000 General ParkMaint Check Total 220.00 Vendor. 283 METRO SALES INC Check Sequence: 33 INV10939 Rie.WMPC3002 Color Copier 06/08 -09/07 453.00 07/14/2014101- 194221 -0000 Gencod Man Bldg Check Total: 453,00 Vendor_ 453 METROPOLITAN COUNCIL (SAC) Check Sequence 34 2nd Qtr -2014 Quarterly SAC Svo- 2nd Qtr 2,460.15 07/142014 611 -00 - 2082 -0000 Sewer Non-Dept Check Total: 2,460.15 Vendor. 501 MIDWEST ASPHALT CORPORATION Check Sequence_ 35 126929MB Flood - Enchanted Lane 3,062.08 07/142014 631-00-4499 -0000 stmt Non -Dept Check Total: 3,062.08 Vendor, 285 MIDWEST GOVERNMENT ADVISOR Check Sequence. 36 Jnc -2014 Admin Sve - June 10,000.00 07/14/2014101-13 - 4400 -0000 General Admin Check Total 10,000,00 Vendor, 289 MINGER CONSTRUCTION INC Check Sequence _ 37 PV82- Proj13 -01 PVh2- Proj13 -01 -2013 Street- Drainage - Utility lmpv 173253.34 07/14/2014404 -00- 4620.0003 Street Cap Nu-Dept Check I otal 173,253.34 Vendor: 505 ANTHONY MINOT71 Cheek SNeence 38 4041013062PC Unclaiurod Fern& 2,062.50 07/14 /2014101 -16 -4400 -0000 General ProfSvice Check Totel: 2,062.50 Accounts Payable Computer Check Proof List by Vendor User. mnguyen City of Printed: 07/10/2014 - 2 17M Shorewood Batch: 00002.07.2014 - COUNCRA7142014 invo[ce No Description Amount Payment Date Acet Number Vendor 298 MN DEPT OF LABOR & INDUSTRY Check Segnenee: 39 20250053220 Quarterly Surcharge Perant - 2nd on 1,86345 67/14/2014 101 -00 -2085 -0000 Check Total: 1,86145 Vendor 313 MICHELLE NGUYEN Check Segoence: 40 JuaaQ014 Mileage -June 80b4 07/14/2014101 -15 -0331 -0000 Check Total 80,64 Vendor: 314 BRADLEY NIELSEN Check Sequence'. 41 Jun -Jun -2014 Welb,.e Mnularsum cal -Jun thou hen 240.00 07/14/2014101 -18 -4101 -0000 Juu- 2014Lkp Supplies for Landscape 1322 07/142014 101 -19 -0223 -0000 Jun - 2014 -Exp No Wake Signs 41,87 07/1412014 101 -18- 4245 -0000 Check Total 295.09 Vendor: 497 NORTHERN DEWATERING, INC. Check Sequence: 42 30886 Flood - Pump at Bcadder Bridge Pond 1,581.00 07/14/2014631 - 004499 -0000 30912 Pipe Parts 22.00 07/14/2014 631-00- 4245 -0000 31004 Flood - Pump at Boulder Bridge Pond 73900 07/14/2014631 -00 - 4499 -0000 Check Total: 2,342 00 Vendo, '. 322 OFFICE DEPOT Check Sequence: 43 717727067001 Supplies - Dust Cleaner 58.36 07/14/2014 101 -13 -0200 -0000 Check Total: 58.36 Vendor. 325 ON SITE SANITATION INC Check Sequence: 44 A543725 Budget Park 50,00 07/14/2014101 - 524410 -0000 A- 543726 Cathcart Pork 50.00 07/14/2014101 - 5244100000 A- 543727 Freruum Park 150.00 07/14/2014101 -52- 44100000 A- 543728 Sdve` red Park 50.00 07/14/2014101 - 524410 -0000 A- 543729 South Shore Skate 50.00 07/14/2014101 - 524410 -0000 A- 543730 Christmas Lk Boat Access 220.01 07/14/2014 101 -52 -0410 -0000 A- 543740 Cresent Beach 50,00 07/14/2014 101 -52 -4410 -0000 Check Total: 620,01 Vendor 240 KENNEL I POUTS, PA Cheek Sequence. 45 Bohoat -070314 Forfeftut,- Bobcat 1290,75 07/14/2014 101 -16 -0304 -0000 June -2014 P..etndon Svc - June 2,500.00 00142014101- 164304 -0000 Check Total 3,770.75 Vcado, 336 PURCHASE POWER Cheek Sequeace: 46 07072014 -Refill Acct 480009000- 0743 -8223 1,200.00 07/1412014 101 -13- 4208 -0000 07072014�Refill Acct #80009000 -0743 -8223 19.99 07/14/2014 101 -13- 4208 -0000 Check Total: 1,219,99 Vendor 341 DANIEL RANDALL Check Scqumoo: 47 04/10/2014 Wate, lowense -MD14 2300 07/14 /2014601 -00- 4437 -0000 05/20/2014 Sower License -MPCA 23.00 07/14/2014611 -00 -4437 -0000 Check Total: 46,00 Vendor 108 REPUBLIC SERVICES No.894 Cheok Sequence. 48 0894003538270 Recycling Svc - hrly 13,74120 09/14/2014 621- 004400 -0000 Check NIH 13,74120 Vendou, 504 ROGERS PRINTING Check Sequence: 49 42538 Absentee Ballot Application Fbnns 10327 07/14/2014101 -13- 42000000 Cheek I cal 103.27 Vendor: 503 SCHMIDT'S 4 SEASON SERVICE, INC. Check Sequence: 50 4343 Tree Removal -Storm Damaged at Choshnas Lake Rn 480,00 07/14 /2014101 -32- 4400 -0000 Check Total. 48000 Fund Dept General Non -Dept General Fin General Planning General Mun Bldg General Planting Stone Non -Dept Storm Non -Dept Steno Non-Dept General Admin General Park Maint Gcneml Park Maint General Park go nt Goneral Park Muint General Park Maint Genernl Park Maim General Park Maint General Pm£Svcs General Pi fSves General Adntin General Admin Water Non -Dept Sewer Non -Dept Recycling Non -Dent General Admin General Pah Works Accounts ,Payable Computer Check Proof List by Vendor User moguyea ■ City of Prino,d. 07/102014, 2.17PM Shorewood Batch. 00002,07 2014 - COUNCTG07142014 Invoice No Description Amouut Payment Dale Acct Number Fund Dept Vendor 354 SHOREWOOD TRUE VALUE Check Sequcnw: 51 120199 Pressure Spray Can 3099 07/142014101 -32 -4245 -0000 Geueml Feb Works 120200 Plumbing Parts 4434 07/14/2014101 -32- 4245 -0000 General Pub Works 120235 Nozzle 3198 07/14/2014 101 -32- 4245 -0000 Generel Pub Wodcs 120301 Hurdware 1.88 07/142014 101- 32-0245 -0000 General Pub Works 120340 R6,15o, lag Rod 17,98 0714/2014 101 -32- 4245 -0000 General Pub Works Check Nattl. 127.57 Vender 296 STATE OF MN -MN DEPT. OF HEALTH Check Sequence. 52 2adQu -2014 Water Surcharges- 2odQn 2,135.00 07/14/2014601 -00 -2081 -0000 Water Non -Dept Check Total. 2,135.00 Vendor 368 STONESCAPES Check Sequence: 53 4179 Gardcu Maint - brae 210.00 07/14/2014101 -19- 4223 -0000 General Mara Bid, Clu,6, Nial : 210 00 Vendor: 376 THE MULCH SPORE Check Sequence: 4 15808 Brosh Disposal - June 475ei) 07/14/2014101 -32- 4400 -0000 General Rub WOrk3 Check Total: 475.00 Vendor: 381 TKDA ENGINEERS ARCHITECTS Check Sequence: 55 002014001867 Sbwd Valley 2013 St Relvwb - JunSve 845.15 07/14/2014404 -00- 4620 -0003 Street Car Non -Dept Check Total. 845.15 Vendor. 384 LOU AL PRINTING SERVICES Cheek Sequence : 56 9925 Newsletters - July 663 50 07/14/2014 101 -13- 4400 -0000 General Admin 9925 SSCCbect - July 237.00 07/1412014201 -00 - 4400 -0000 SSC Non -Dept 9925 Safety Camp Insert - July 132,00 07/142014101 -53- 4400-0000 Generul Recreation Check Total: 1,032 50 Vendor 387 ULTIMATE SAFETY CONCEPTS INC Cheek Sequence: 57 156358 Calibration ot'Gas Monitor 50.00 07/14/2014611 -00 -4400 -0000 Sewer Non -Dept Check Total: 50.00 Vendor: 392 VALLEY -RICH CO. INC, Check Sequence: 58 20234 Watermain Bork- SmudordPI 5,709.96 07/14/2014 601 -00- 4400 -0000 Water Nov -Dept Check Total: 5,709.96 Vendor: 421 VERNON WIRELESS Cbeck Sequence: 59 9726824202 Brad's Co1F612 -865- 3582 - 05/13 -06/12 54.82 07/14/2014101 -18- 4321 -0000 General Pla:vuug 9726824202 New Cell Phone 24498 07/142014 101- 184321-0000 General Pluming 9727368335 L.S.Phones- Acct985338397- 05/22 -06/21 217.90 07/14/2014 611 -00 -4321 -0000 Sewer Non -Dept Check Total. 517,70 Vendor: 398 VOYAGER FLEET SYSTEMS INC Check Sequence : 60 869293803426 Closing Date 06 /24/14 4,426.22 07/14/2014101 -32- 4212 -0000 General Pub Works Check Total: 4,426.22 Vendor: 415 WARNER CONNECT Check Suxlutece: 61 29919035 Co.,malnt -Phone Voice Mail 3375 07/142014101 -19 -4221 -0000 General Mo.Bid, Check'Neal 33,75 Vender 401 WASTE MANAGEMENT OF WI -MN Check Sequence'. 62 666850615939 5 73 5 Country Club Rd - Judy 191.75 07/14/2014201 -00- 4400 -0000 SSC Nun -Dept 666850715937 24200 Snrithw.r Rd -July 449 81 07/142014101 -32 -4400 -0000 Generul Pub Works Check Total: 640.56 Accounts Payable Computer Check Proof List by Vendor User: mnguyen City of Printed: 07/102014- 2 17P Shorewood Batch: 00002.07.2014 - COUNC1L07142014 Invoice No Description Ammmt Payment Date Adel Number Fond Dept Vendor 327 WINDS'fREAM Cheok Sequence: 63 57472886 CI Service 115.06 07/14/2014101 -19 -0321 -0000 General Men Bldg 57472886 PW Service 51.52 07/14/2014 101 -32 -0321 -0000 General Pub Works 57472886 Boulder Bridge Well Svc 54.17 07/14/2014 601 -00 -4396 -0000 Water Non -Dept 57472886 Badger Well Service 110.13 07/142014601 -00- 4395 -0000 Water Non -Dept 57472886 Parks Service 15986 07/142014101 -52 -0321 -0000 General PnrkNbint 57472886 West Wntu'1'ower Service 54.17 07114/2014 601 -00-0321 -0000 Water Nun -Dept Check Total 544.91 Vendor: 408 WM MUELLER & SONS INC Clank Sequence: 64 193607 Road Major 928,00 07/14/2014101 - 32-4250 -0000 General Pub Work, 193,701 Sand for Sandbagging 396.29 07/14/2014 631 -00- 4499 -0000 St.. Non -Dept 193755 Asphalt Patch 928.00 07/14/2014 101 -32- 4250 -0000 General Pub Works 193756 Sand far Bagging 222.93 07/14/2014 631 -00- 4499 -0000 Storm Nuo -Dept 193893 Sand for Bagging-Enchanted Lima 2,123.88 07/14/2014631- 00-4499 -0000 Storm Non -Dept 193967 Asphalt Patch 463.42 07/14/2014101 - 32-4250 -0000 General Pub Works 194042 Asphalt Patch 930.90 07/14/2014101 -32- 4250-6000 General Pub War ks Check Total: 5,993.42 Vendor. 410 WSB AND ASSOCIATES INC Cheok Sequence: 65 01459-350-41 GIS &CAD Support -May 220.50 07/142.014101 -31- 4303 -0000 General Legineering 01459- 690 -21 Smithtown Rd Td -May 1,96150 07/14/201440&00 -4620 -0001 "frail Non -Dept 01459- 700 -20 MCES Framemain -May 813.50 07/14/2014611 -00 -0680 -0001 Sewer Non -Dept 01459 - 760 -13 Valleywood Area St - May 11,445.75 07/14/2014404 -00 -4620 -0003 Street Cap Non -Dept 01459-77n-In Mill &Overlay -May 87.00 07/14 /2014404 - 00-4620.0005 Street Cap Non -Dept 01 4 5 9 - 810 -12 Capin Lk Rd Trl - May 4,618tl00 07A 4/2014406 -00- 4620 -0002 Trail Non -Dept 01459340 -6 Badger Park Prelim D &E -May 928.50 07/14/2014402 - 00-4680 -0000 Park Cap Non -Dept 01459-850-5 Sunnyvale Ln lmprrvemorts -May 3,426.25 07/14/2014404 -00-4620 -0004 Street Cap Non -Dept 01459-860-3 Litt Station No, l l Rehab - May 2,070.00 07/14/2014611 -00- 4680 -0000 Sewer Non -Dept 01459 -870 -5 GapEngSvc - May 4,000.00 07/142014101 -31- 4400 -0000 General Engineering 0I459 -8803 Pass'Pinv- Minnevaslns School -May 147.00 07 /14/2014101 -00- 3414-0000 General Non -Dept 01459 -890 -4 Wellhead Protection Plan Amend -May 1,44675 07/14/2014601 -00- 4303 -0000 Water Nm,Depl 02092 -710 -7 MST Svcs - May 842.75 07/142014 631 -00- 4302 -0005 Storm Non -Dept Check Total: 31,969 50 Vendor 411 XCEL ENERGY Cheek Segnorce: 66 StroUG17029315 CH Svcs -0525 -06/23 428,47 07/742014101 -19- 4380 -0000 General Men Bldg Sund,117 0293 315 P.W. Bid, Svc -05/25 -06/23 508.18 07/142014101 -32- 4380,0000 General Pub Work, Stn14 417 02 93 1 5 P W. Street Lights Svc- 05/25 -06/23 3,40798 07/14/201410432 - 4399 -0000 General Pub Works Sbntik417029315 Parke -0525 -0623 362.59 07/14/2014101 -52- 4380 -0000 General Park Maint StmG417029315 Amesbury Svc- 05/25 -0623 361.52 07/14/2014601 -00 -4394 -0000 Water Non -Dept StmIA417 02 93 1 5 Boulder Bridge Svc- 0525 -0623 - 2,788.12 07/10.2014601 -00- 4396 -0000 Water Non -Dept Strnt,1417029315 S.F,. An. Sve- 05/25 -0623 3,042.43 07/14/2014 601- 00-4398 -0000 Water Non -Dept Mo0417029315 Street Lights- 05/25-06/23 603.47 07/14/2014611 -00-4380 -0000 Sewer Non -Dept Stm0417569445 24253 Smithtown Rd- 05/25 -06/23 -464.66 07/14/2014601- 00-4395 -0000 Water Non -Dept Stuh4417587188 5735 Country Club Rd- 05/25- 06/23 920.31 07/142014201 -00- 4380 -0000 SSC Non -Dept SnnW417877969 5700 Coup, Rd 19 - 05/28-06/26 3739 07/14/2014101 -32 -4399 -0000 General Pub Works Shntit417877969 5700 County Rd 19 - Unit Light -05/2806/26 177.62 07/14/2014 101 -32 -4399 -0000 General Pub Works Check Total 6,597.18 Vendor: 413 ZEE, MEDICAL SERVICE Check Segaence: 67 54075966 First Aid Supplies 56.20 07/14200010132 -0245 -0000 Demuth PnbWOda Check Total 56.20 Vendor: 502 ZEE SALES & SERVICE Check Sequence: 68 90010489926 Detegrevt & Chen»cal 481.69 07/142014 101 -32 -4245 -0000 General Pub Works Chark Total: 481.69 Total for Cloth Run: 345,112.39 'Frill of Nwnber of Checks: 68 #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Full Time Regular Appointment to the Light Equipment Operator Position Meeting Date: July 14, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Jean Panchyshyn, City Clerk Attachments Resolution Policy Consideration: Should the City of Shorewood make appointment to the Light Equipment Operator position, now that the candidate has successfully completed the probationary period? Background: On July 6, 2014, Mr. Robert Hanson successfully completed his six -month probationary period for the position of Light Equipment Operator within the Department of Public Works. Mr. Hanson continues to bring a wide variety of skills to the table and fits in well with the organization. Mr. Hanson maintains an enthusiastic attitude and strong work ethic. Therefore, Mr. Robert Hanson is recommended for permanent appointment as Light Equipment Operator within the Department of Public Works. Recommendation Staff is recommending approval of the resolution that appoints Mr. Robert Hanson for Full Time regular appointment as Light Equipment Operator within the Department of Public Works. A resolution is attached for your consideration. Financial or Budget Considerations: In accordance the offer letter and agreement with Mr. Hanson, if the candidate successfully completes the probationary period, the wage rate would be increased to the next step increase. This results in a revised wage of $ 25.73 per hour. Options: 1. Adopt the proposed resolution making the appointment. 2. Provide Staff with alternative direction. Recommendation / Action Requested: 1. Staff is recommending Option 1 that adopts the resolution making appointment be approved. Connection to Vision / Mission: Providing adequate and quality staffing directly impacts quality public services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION APPROVING THE REGULAR FULL TIME APPOINTMENT OF ROBERT HANSON AS LIGHT EQUIPMENT OPERATOR WHEREAS, on December 9, 2013, the Shorewood City Council passed a motion filling the position of Light Equipment Operator within the Department of Public Works; and WHEREAS, said motion appointed Mr. Robert Hanson to the position, subject to a six -month probationary period; and WHEREAS, said six -month probationary period ended on July 6, 2014; and WHEREAS, the Public Works Director has reviewed his performance of Mr. Hanson and has recommended that the City Council appoint Robert Hanson to the position of Light Equipment Operator. NOW, THEREFORE BE IT RESOLVED the City Council of Shorewood does hereby appoint Robert Hanson to the position of Light Equipment Operator for the City of Shorewood, effective retroactively on July 6, 2014. ADOPTED by the City Council of the City of Shorewood this 14"' day of July, 2014. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk #3C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Proposal for Professional Design Services for 2014 Bituminous Mill and Overlay Project Meeting Date: July 9, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Jean Panchyshyn, City Clerk Attachments Proposal by WSB and Associates, Inc. Policy Consideration: Should the City of Shorewood accept the proposal for Professional Design Services for the 2014 Bituminous Mill and Overlay Project? Background: In accordance with the Capital Improvement Program (CIP) the following roadways are to be milled and overlaid. Attachment 1 is the excerpt from the 2014 CIP. • Charleston Circle • Timber Lane • Club Valley Road • McKinley Circle • Lake Virginia Drive • Elbert Point • Radisson Entrance Staff has solicited a proposal from WSB and Associates for the design and construction services for this project. The proposal has been included as Attachment 2 to this memorandum. The following tasks for the design and construction phases of the project that will be performed by representatives of WSB and Associates are as follows: • Provide project management, project coordination, and meetings with City staff. • Provide design and drafting of the proposed improvements. • Provide preparation of a statement of estimated quantities and detailed engineer's opinion of probable construction costs. • Prepare the project specifications, contracts, and bidding forms. Specifications will be in accordance with the City of Shorewood Specifications and Detail Plates. • Provide notification and coordination of the proposed project with private utility companies located within the improvement corridor. The coordination will include providing design drawings to all utility companies within the project corridor and conducting a utility coordination meeting to discuss impacts to utilities and relocation of utilities in conflict with the proposed improvements. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Provide coordination of the project advertisement, distribution of plans and specifications to contractors and conduct the bid opening at the City Hall. Upon commencement of the bid opening, WSB & Associates, Inc. will prepare the bid tabulation, letter of recommendation to City Council, and all contract documents as necessary to award the project contract. Provide construction observation during construction, documentation of quantities for payment requests, and preparation of contractor pay requests monthly to coincide with the City Council meeting schedule. Deliverables: Deliverables will consist of construction documents, including plans and specifications; bidding documents; addenda; bid tabulation; letter recommending award of construction; and contract documents as necessary to award the project. Financial or Budget Considerations: The total project amount budgeted for the roadways to be milled and overlaid equals $264,000, within the CIP. The cost of the proposal by WSB and Associates is $19,936 which equates to 7.6 percent of the total project amount. This fee is well below the industry standards for this type of project. Options: 1. Accept the proposal, as presented for the 2014 Mill and Overlay Project. 2. Provide Staff with alternative direction Recommendation / Action Requested: 1. Staff is recommending Option 1 that accepts the proposal for Professional Design Services be approved. Connection to Vision / Mission: Providing safe roadways directly equates to the mission of providing quality public services. Source # Priority 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total 404 - Street Reconstruction Fund Elbert Point LR -13 -01 3 27,000 27,000 KcKinley Circle LR -13 -02 3 21,000 21,000 Valleywood Circle & Lane LR -13 -06 3 601,000 601,000 Charleston Circle LR -14 -01 4 36,000 36,000 Club Valley Road LR -14 -02 4 29,000 29,000 Lake Virginia Drive LR -14 -03 4 63,000 63,000 Radisson Entrance LR -14 -04 4 33,000 33,000 Sunnyvale Lane LR -14 -06 4 228,000 228,000 Timber Lane LR -14 -07 4 55,000 55,000 Chaska Road LR -15 -01 5 87,000 87,000 Mayflower Road LR -15 -02 5 33,000 33,000 McKinley Court LR -15 -03 5 40,000 40,000 Murray Hill Road LR -15 -04 5 52,000 52,000 Star Circle & Lane LR -15 -05 5 453,000 453,000 Summit Avenue LR -15 -06 5 32,000 32,000 Amlee Road LR -16 -01 5 332,000 332,000 Garden Road LR -16 -02 5 42,000 42,000 Gillette Curve LR -16 -03 5 35,000 35,000 Manitou Lane LR -16 -04 5 317,000 317,000 McKinley Place N & S LR -16 -05 5 65,000 65,000 Shady Hills Circle LR -16 -06 5 51,000 51,000 Echo Road LR -17 -01 5 71,000 71,000 Howards Point Road LR -17 -02 5 180,000 180,000 Kathleen Court LR -17 -03 5 22,000 22,000 Oak Ridge Circle LR -17 -04 5 29,000 29,000 Riviera Lane LR -17 -05 5 371,000 371,000 Shorewood Lane LR -17 -06 5 423,000 423,000 Mann Lane LR -18 -01 5 444,000 444,000 Maple Street LR -18 -02 5 100,000 100,000 Bayswater Road LR -19 -01 5 100,000 100,000 Boulder Circle LR -19 -02 5 49,000 49,000 Christmas Lane W LR -19 -03 5 32,000 32,000 Lilac Lane LR -19 -05 5 46,000 46,000 Strawberry Lane LR -19 -06 5 85,000 85,000 Vine Street LR -19 -07 5 33,000 33,000 Birch Bluff Road LR -20 -01 5 107,000 107,000 ATTACHMENT 1 Thursday, January 09, 2014 "Im- 7 A ,,..weia tcv, Me. Engineering ■ Planning ■ Environmental ■ Construction July 7, 2014 Mr. Larry Brown, P.E. Director of Public Works City of Shorewood 5755 Country Club Road Shorewood, MN 55331 RE: Proposal for Preparation of Constriction Documents and Constriction Services 2014 Mill and Overlay Project City of Shorewood, MN Dear Mr. Brown: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763- 541 -1700 WSB & Associates, Inc. is pleased to provide you with our proposal for the preparation of constriction documents, plans, and specifications and constriction services for the proposed mill and overlay improvements along the following roadways: • Charleston Circle • Club Valley Road • Lake Virginia Drive • Radisson Entrance • Timber Lane • McKinley Circle • Elbert Point Proiect Understanding The streets proposed for the 2014 Mill and Overlay Project are part of the City of Shorewood's Street Improvement Program and have been budgeted within the City's Capital Improvement Plan for 2014. Roadways proposed to be milled and overlaid with the 2014 Mill and Overlay Project have been identified as showing pavement distresses and improvements will be proposed to address these pavement distresses in accordance with the City's Pavement Management Plan. Proposed improvements include bituminous pavement edge mill and overlay, spot curb and gutter replacement, isolated sidewalk and non - conforming pedestrian curb ramp replacement, and adjustment of gate valve and manhole castings. Proiect Services • Project management, project coordination, and meetings with City staff. ATTACHMENT 2 H'.0 Letter 1),,l 1070714 clo , Mr. Larry Brown July 7, 2014 Page 2 • Design and drafting of the proposed improvements as identified in the "Project Understanding ". • Preparation of a statement of estimated quantities and detailed engineer's opinion of probable construction cost as it relates to the work outlined in the "Project Understanding" and "Project Services ". • Preparation of project specifications, contracts, and bidding forms. Specifications will be in accordance with the City of Shorewood Specifications and Detail Plates. • Notification coordination of the proposed project with private utility companies located within the improvement corridor. The coordination will include providing design drawings to all utility companies within the project corridor and conducting a utility coordination meeting to discuss impacts to utilities and relocation of utilities in conflict with the proposed improvements. • Coordination of the project advertisement, distribution of plans and specifications to contractors and conduct the bid opening at the City Hall. Upon commencement of the bid opening, WSB & Associates, Inc. will prepare the bid tabulation, letter of recommendation to City Council, and all contract documents as necessary to award the project contract. • Observation during constriction, documentation of quantities for payment requests, and preparation of contractor pay requests monthly to coincide with the City Council meeting schedule. Deliverables: Constriction documents, including plans and specifications; bidding documents; addenda; bid tabulation; letter recommending award of constriction; and contract documents as necessary to award the project. Engineering Services Fee WSB & Associates, Inc. is proposing to complete the work on a cost reimbursable basis in accordance with our current fee schedule. Listed below is a summary of the preparation of constriction documents fees estimated for the proposed improvement project: Project Management ...................... ............................... $1,578 Preparation of Plans and Specifications ............................ $8,038 Private Utility Coordination ............ ............................... $648 Meetings and Coordination and Bidding ......................... $3,028 Constriction Observation /Payment Requests . .........................$6,644 TOTAL $19,936 H'.0 Letter P- 1— ,10`0`14d- Mr. Larry Brown July 7, 2014 Page 3 If this proposal is acceptable, please execute the signature block below and return as our authorization to proceed. Please give me a call at (651) 286 -8453 if you have any questions. Thank you. Sincerely, W,VB & Associates, Inc. Paul Hornby, PE City Engineer PROPOSAL FOR: Preparation of Construction Documents 2014 Mill and Overlay Improvements ACCEPTED BY: City of Shorewood, MN Name Title Date H'.0 Letter P- j— ,10`0`14d- Estimated Project Fees 2014 Mill and Overlay Project Citv of Shorewood, ndN CIP 1110 Pr(ject Cost = $443,000 ------- - - - - -- Total Fee (Hourly estimated fee) 19 ('oii.,tiictioiiA(hiiiiiob.,ovqti.,Aleeti�,2, Total Fee (Hourly estimated fee) #3D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Authorize Expenditure of Funds — Strawberry Lane tree replacement request Meeting Date: July 14, 2014 Prepared by: Paul Nornby Reviewed by: Attachments: Tree relocation exhibit, Resolution Background: The City of Shorewood staff has previously reviewed and provided comments on the plans for the Bolder Cove subdivision, just south of the City of Shorewood border with Chanhassen. Our review comments required the reconfiguration of the Strawberry Lane and West 62nd Street intersection to provide an alignment that meets current intersection design guidelines and future needs for the reconstruction of Strawberry Lane. The reconfigured intersection will ultimately be a tee, but includes tapers in the interim period between the construction of the development and future reconstruction of Strawberry Lane. As a result of these modifications, the property at the northeast corner of the intersection will lose screening provided by three significant pine trees within the City right of way. The existing trees screen headlights from turning vehicles from shining into the windows of the house and will be removed with the intersection construction. Staff has met with the developer and the property owner and propose replacement of the trees outside of the right of way with 6 -foot tall to 8 -foot tall pine trees. The developer will agree to install the trees as part of their subdivision, if the City pays for the trees at the development landscape costs. Although the City typically does not replace trees that need to be removed from the right of way, the significant amount of turning traffic that travels through this intersection would justify this exception. Financial or Budget Considerations: Lennar has provided budgetary costs for furnishing and installing replacement pine trees, balled /burlapped, 6' to 8' tall. The budgetary cost is $350 to $400 per tree or $1,050 to $1,200. Recommendation / Action Requested: Staff recommends the City Council adopt the Resolution authorizing the expenditure of funds for the replacement of the trees at a cost not to exceed $1,200. Next Steps and Timelines: The existing trees are proposed for removal with the utility and street construction, estimated to occur in August, 2014. 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Sch-W OEM v Limnw#40433 Oafs: 5 -D7 -14 CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION AUTHORIZING EXPENDITURE OF FUNDS FOR REPLACEMENT OF TREES FOR STRAWBERRY LANE AND WEST 62ND STREET INTERSECTION IMPROVEMENTS WHEREAS, the City of Shorewood requested improvements for the Strawberry Lane and West 62 "a Street intersection as part of the Boulder Cove development project; and WHEREAS, the intersection improvements are necessary to align the roadways for future improvements to Strawberry Lane and West 62 "a Street; and WHEREAS, the City staff has received property owner request for replacement of three pine trees that provide screening from a significant amount of turning vehicles that shine headlights on the house; and WHEREAS, the existing trees need to be removed as part of the City requested improvements to the intersection as part of the development; and WHEREAS, the developer is agreeable to remove the existing trees and replace them with 6 -foot tall to 8 -foot tall pine trees at the City cost of the trees; and WHEREAS, the affected property owner is agreeable to the removal of the existing trees and replacement with new trees. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: The intersection improvements are necessary for fiiture roadway improvements to Strawberry Lane and West 62 "a Street. 2. The request to replace three existing trees that provide significant screening from traffic conditions at the intersection with three new trees is approved and staff is authorized to work with the Boulder Cove developer to remove and replace the trees. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14"' day of July, 2014 ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor #3E MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Valleywood Area Improvements, City Project 13 -01— Change Order No. 2 Meeting Date: July 14, 2014 Prepared by: Paul Nornby Reviewed by: Attachments: Change Order No. 2, Resolution Approving Change Order No. 2. Background: On September 9, 2013, the City Council accepted bids and awarded the construction contract for the 2013 Street, Drainage, and Utility Improvements (Valleywood Lane and Valleywood Circle), City Project 13 -01 to Minger Construction, Inc. (Minger). The City Council previously approved Change Order 1 which included pavement wear course date modification, storm sewer pipe modifications, removal of large trees in the right of way and improved pipe foundation. The following items in Change Order No. 2 require modification to improve storm drainage on Valleywood Lane, west of Meadowview Lane: 1. Add a new storm sewer pipe, drainage structure, misc. grading, and removal of a tree and brush. As a result of these modifications, additional construction work is necessary. Minger has submitted the change order request detailing the additional work items. The change order has been reviewed by staff with regard to the work scope and additional costs, and recommends approval. Financial or Budget Considerations: The project construction contract as bid was awarded by the Council in the amount of $534,228.35, increased to $542,282.80 with Change Order No. 1, and Change Order No. 2 will increase the contract $8,040.00 to $550,322.80, approximately 2.9% above the original contract. Recommendation / Action Requested: Staff recommends approval of the enclosed Resolution Approving Change Order No. 2. Payment for this change order will be made under the payment request process in August, 2014. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CHANGE ORDER TKDA Engineers -Archite cts- Planners Saint Paul, MN July 9 20 14 Proj. No. 15187.000 Change Order No. 2 To Minger Construction, Inc., PO Box 236, Chanhassen. Minnesota 5531.7 for 2013 Street, Drainage ,& Utility Improvements to]- Citv of Shorewood, Minnesota You are hereby directed to make the following change to your contract dated September 11 , 20 13 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Carder will (increase) ( ) (" ) the contract sum by -- Fi,glit Thousand Forty Dollars and 00 /100 {$ 8,040.00 ). This change order provides for changes in the work of this contract according to the attached itemization. The final value of this change order will be determined by the agreed unit price multiplied by the actual quantities installed. NET CHANGE = Amount of Original Contract Additions approved to date (Nos. 1 ) Deductions approved to date (Nos. ) Contract amount to date Amount of this Change Order (Add) (Deduct) (No-Change) Revised Contract Amount Approved Owner Approved C ontractor 8,040.00 $ 534,228.35 $ 8,054.45 $ 542,282.80 $ 8,040.00 $ 550,322.80 11110111M By Larry D. Fbbhrer, P.E. White - Owner Pink - Contractor Flue - TKDA CHANGE ORDER NO. 2 2013 STREET, DRAINAGE & UTILITY IMPROVEMENTS CITY OF SHOREWOOD, MINNESOTA TKDA PROJECT NO, 15187.000 ESTIMATED ITEM CHANGE NO. DESCRIPTION UNIT ORDER QTY July 9, 2014 AGREED UNIT AMOUNT PRICE STORM SEWER RECONFIGURATION (25875 VALLEYWOOD LS 1.0 $ 6,720.00 $ 6,720.00 LANE) 2 REMOVE TREE LS 1.0 $ 1,320.00 $ 1,320.00 SUBTOTAL $ 8,040.00 TOTAL CHANGE ORDER NO. 2 $ 8,040.00 To: City Of Shorewood Contact: Address: Shorewood, MN Phone. Project Name: Shorewood 2013 Street Reconstruction - Storm Sewer Modification Bid Number: Project Location: Shorewood, MN I Bid Date: 6/24/2014 Item # Item Description Estimated Quantity Unit Unit Price Total Pricel 1 Storm Sewer Reconfiguration (25875wdleywoodLane) 1.00 LS $6,720.00 �720.00 2 Remove Tree 1.00 LS $1,320.00 $1,320.00 Total Bid Price: $8,040.00 Notes: • This quote includes: zmstamng new *o~ mn with 12^ apron and az o of 24" wcr Salvaging existing z+" RCP Apron and installing it on driveway culvert Removing one tree and surrounding brush - Providing n'*34z Casting for mm/Ce Gmmmnammngma/co Removing existing culvert and g|posinn off site °o you have any questions or concerns please feel free to give me a call. Thank you for the opportunity. Luke Minger ACCEPTED: CONFIRMED. The above prices, specifications ondmnumon are satisfactory and MingerComstnmction' Inc. are hereby accepted. Buyer: Signature: | Authorized Signature: Date of Acceptance: Estimator: Lukew|nner (9S2)368-9z00 |uxemx@mmgerconstcom 6/24/2014 6:40:50 PM Page I of I CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION APPROVING CHANGE ORDER NO. 2 FOR VALLEYWOOD AREA IMPROVEMENTS CITY PROJECT 13 -01 WHEREAS, the City of Shorewood Council awarded the contract for the reconstruction of Valleywood Lane and Valleywood Circle from Eureka Road to the west end to Minger Constriction, Inc. of Chanhassen, Minnesota; and WHEREAS, the Capital Improvement Plan provides $743,000 for the improvement project; and WHEREAS, Change Order No. 1 in the amount of $8,054.45 was previously approved to include necessary work items to constrict the improvements; and WHEREAS, Change Order No. 2 is necessary to improve the storm water drainage on Valleywood Lane, west of Meadowview Lane; and WHEREAS, Change Order No. 2 will increase the project constriction cost in the amount of $8,040.00, from the current contract amount of $542,282.80 to $550,322.80. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: Change Order No. 2 in the amount of $8,040.00 is hereby approved. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of July, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor #5A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Morgan — Request for Vacation of Utility Easement Meeting Date: 14 July 2014 Prepared by: Brad Nielsen Attachments: Existing and Proposed Sewer Easement Neighbor's Support Letter Policy Consideration: Should the City vacate an existing sewer easement on the property located at 5580 Woodside Road? Background: The Morgans are building a new home at 5580 Woodside Road. In the process of connecting to the existing sanitary sewer, it was discovered that the sewer line is not located within the legally described easement (see attachment). In addition, the line inhibits the Morgans' ability to access the lower level garage on the home. Consequently, they have requested that the existing easement be vacated and they would grant a private sewer easement to the property owners to the north. The only affected property owner is to the north and they have written a letter of support for the request (see attached). The City Engineer and Public Works Director have reviewed the request and also recommend approval, subject to the existing manholes in the existing easement be removed and replaced with sewer cleanouts. Financial or Budget Considerations: The property owners will perform the work at their expense. Options: Adopt the attached resolution; modify the resolution; or deny the request. Recommendation / Action Requested: The request is considered to be somewhat of a "housekeeping measure" that would correct the improperly located sewer, while at the same time benefiting both adjoining owners. Staff recommends approval. Next Steps and Timelines: Upon approval by the Council the attached resolution will be recorded with Hennepin County. The owners are ready to relocate the line as soon as they receive Council approval. Connection to Vision / Mission: Quality public service. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 �oS mLL =o� V--AS''EVOOE1, `C Oy PRopQSS-D sArttTAR( E/�s�w,�KT +9_ 11� 1 Richard Jelinek 5570 Woodside Lane Shorewood, MN 55331 July 14, 2014 Mr. Brad Nielsen Planning Director City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: 5580 Woodside Lane Vacation of Existing Sewer Easement Dear Mr. Nielsen: My home is adjacent to the northeast side referenced property. My sanitary sewer i existing sewer main that is located along line. of the above serviced by the this same property I am in support of vacating the existing sanitary sewer easement that is located on 5580 Woodside Lane and support the transition to a new line. Therefore I am in support of dedicating the new sanitary sewer easement that is proposed. I will coordinate the sewer installation with Kyle Hunt and Partners to assure the least disruption to my property during the change. Best Regards Richark*nek V CITY OF SHOREWOOD RESOLUTION NO. RESOLUTION VACATING A CERTAIN DRAINAGE AND UTILITY EASEMENT WHEREAS, Notice of Public Hearing on the proposed vacation of certain drainage and utility easements in the City of Shorewood, Hennepin County, Minnesota, was published in the Excelsior /Shorewood edition of the SUN- SAILOR NEWSPAPER on the 3rd and 10th days of July 2014 and in the LAKER NEWSPAPER on the 5th and 12th days of July 2014; and WHEREAS, said Notice of Public Hearing was posted in three (3) locations in the City of Shorewood; and WHEREAS, the Council of the City of Shorewood heard all interested parties on the question of vacation at a Public Hearing on the 14th day of July 2014, in the Council Chambers at the City Hall. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota, that the drainage and utility easement described in Exhibit A, attached, be and hereby are vacated. BE IT FURTHER RESOLVED, the Applicants shall record this resolution with the Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date of the certification of this resolution. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of July 2014. SCOTT ZERBY, MAYOR ATTEST: JEAN PANCHYSITYN, CITY CLERK Description of easement to be vacated: A permanent easement to be vacated for sanitary purposes, said easement being 7.5 feet on each side of the following described line: Commencing at the southwesterly corner of Lot 4, Block 1, WOODSIDE, Hen County, Minnesota; thence northwesterly along the southwesterly line of said lot North 24 degrees 32 minutes 26 seconds a distance of 61.97 feet to the point of beginning; thence North 24 degrees 32 minutes 36 seconds West a distance of 42.03 feet; thence North 19 degrees 45 minutes 07 seconds East a distance of 57.89 feet, the sidelines to be lengthened of shortened to terminate at easement per document number 1122046. Exhibit A 7a CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, JULY 8, 2014 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Mangold, Commissi< Council Liaison Woodruff, Absent: Ische B. Review Agenda Sawtell moved to approve the agenda 0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Min Sawtell moved to approve the minutes of the Ju third paragraph, change to read: have we notic( Item 7, issue about the dog park is,that it would Motion carried 4 -0. 3. MATTERS FROM THE FLOOR 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. and Sawtell; City Dietz seconded the motion. Motion carried 4- es of June 10, 2014. 10, 2014 meeting as amended: Under Item 5: a difference from the change in herbicides; e too small. Hartmann seconded the motion. 4. MANOR PARK BOUNDARY INFORMATION Nielsen stated a perimeter trail in Manor Park was a discussion item during the recent park tour. He discussed options for trail placement. He noticed it would be tight behind the tennis court. Mangold stated there are terrain issues adjacent to the pond. He stated it would be a much more significant project because of topography concerns. Nielsen stated a boardwalk might be a solution. The question is whether you want to be that close to the pond. If you can't get around the tennis court or pond, it would be a short trail but could still be considered. Mangold stated the original plan was to just carve a path with a lawnmower. Sawtell suggested a loop through the memorial garden and then come back. Mangold stated there are problems on both sides of the pond. He didn't think there would be a quick and simple solution. Nielsen suggested making the loop shorter. Mangold believed that anything is better than nothing. PARK COMMISSION MINUTES TUESDAY, JULY 8, 2014 PAGE 2 OF 6 Nielsen stated the idea was to mow it shorter so the trail is identified. Long term, an ag or limestone trail could be options. Woodruff stated leaving high vegetation along the pond would discourage geese from coming up out of the pond. He suggested an option that would avoid problem areas near the tennis court. Mangold suggested Public Works be given the option to determine the Nielsen stated staff would work with Public Works to determine the tr and back to Manor Road. 5. REVIEW INFORMAL SURVEY FOR SOUTHSHORE S based on mowing. ration along the tot lot PARK Mangold stated a survey has been prepared for input on the Southshore Skate Park: Nielsen asked for input on the wording. Dietz suggested changing "into" to "in" in the third line. Nielsen discussed future plans for the community garden fencing.,; ............... Woodruff suggested a "don't know" option, can the survey for those who are not familiar with the park. Dietz suggested there be an option to keep the park or not. Sawtell asked when the survey would be going out. Nielsen, stated it could possibly make the August newsletter. If not, it will go out in September. 6. REVIEW MAINTENANCE ITEMS FROM PARK TOURS Freeman Park Mangold stated staff has provided a list of maintenance items for each park. Nielsen stated he would like input on when maintenance items should be scheduled. Commissioners reviewed and identified the timing of maintenance items by park beginning with Freeman. The baseball fences will be adjusted as soon as possible. Nielsen asked if the ball field fence near Eddy Station is something that should be done this year. If it is a repair item, it could be done within ninety days. Nielsen stated if the poles are okay, the chain link could be removed. and new materials be added. Woodruff suggested a 2 -3 sentence subscription of each item on the list for the benefit of those who may read this. Nielsen stated that would be a good idea. Mangold stated some items may not need to be done immediately, but we are keeping our eyes on them. Mangold suggested a column be added labeled "watch ". PARK COMMISSION MINUTES TUESDAY, JULY 8, 2014 PAGE 3 OF 6 Commissioners discussed needed repairs to the park shelter. Adding water to the garden site and a spigot were moved to the CIP. The drinking fountain at the small concession stand would be a contractor job as soon as possible. Woodruff noted a hose bib was added to the drinking fountain and needs to be removed. Nielsen stated the drinking fountain will be replaced within thirty days. Nielsen stated concrete work is needed. Mangold stated that was needed at the small concession stand. Nielsen stated he had it down on his list for Eddy Station. Mangold stated it is an item to keep your eyes on. Nielsen asked for clarification of the paved trail that needs work; Commissioners noted the location. Nielsen stated it would be done in conjunction with the Shorewood Oaks trail project. Mangold suggested continue to watch asphalt trail and concrete work be added to the "watch" list. Cathcart Park Commissioners discussed Cathcart Park Nielsen suggested pulling material from the Master Plan and bring it to the next meeting for discussion. Mangold stated the parking on Cathcart continues to be an issue. He stated it has been up to schedulers to stagger games to address parking issues. Mangold stated we should continue with staggered scheduling to address the issues with parking Nielsen suggested having "no parking on grass" signs as an option. Nielsen suggested the ball field people send out notices to their participants. discussed, lighting replacement. Mangold stated that should be on the watch list. will also add drainaue issues to the watch list. Commissioners and staff discussed herbicide treatment and native plantings throughout the city. Cleanup around the tennis court and playground at Cathcart needs to be done within the next thirty days. Crescent Beach Commissioners discussed Crescent Beach and need for raking and cleaning. Shorewood and Tonka Bay have alternating weeks for maintenance. Gideons Glen PARK COMMISSION MINUTES TUESDAY, JULY 8, 2014 PAGE 4 OF 6 Commissioners discussed Gideons Glen. The Watershed District doesn't want to go ahead with the parking lot until the erosion issue is resolved which is an annual issue. Nielsen stated staff will be meeting with the Watershed soon to discuss the issue. Commissioners discussed the parking lot and signage and getting approval for signage. Woodruff recalled there were no objections to the dollars but to the timing. The Council held off approval. Nielsen stated all three items will be moved to ninety days. Badger Park Commissioners discussed Badger Park maintenance. Mangold asked for an update on the rustic crossing. Nielsen stated staff is working on plans and drainage calculations'.: Information would be provided in the near future. Nielsen believed it should be completed this year, and a box culvert be constricted rather than a bridge. Commissioners discussed the playground equipment and needed repairs. Nielsen believed it should be repaired as soon as possible. He stated he would look for grant money for tennis court repairs and move it the CIP item list. Mangold believed this is also the year for tennis court resurfacing. Mangold stated he would like to add the removal of dead heads in Manor Park. Nielsen stated an estimate is being redone for the work. He asked if the estimate should be brought to the Park Commission prior to Council approval. Mangold stated he didn't think that would be necessary. Manor Park Commissioners discussed dran'tile improvements and volleyball court maintenance. Mangold noted the Park Rules sign,needs to be fixed /replaced. He stated the rain garden on the west side should be a CIP item. Nielsen stated it may be possible to get Metro Blooms to help out with a project to correct drainage issues. Woodruff suggested Engineering review drainage from the roof. Skate Park Mangold asked if Public Works or a contractor would be replacing panels on the skate stricture. Nielsen stated Public Works would do it regardless of the survey results. Woodruff noted the materials to repair skate strictures are fairly expensive unless there is a safety issue. Sawtell stated it is a definite safety issue. Nielsen stated it would be identified as a ninety day project. Mangold asked if weeds in cracks would be removed. Nielsen stated there is a contractor for this project. Mangold suggested it be a thirty day project. PARK COMMISSION MINUTES TUESDAY, JULY 8, 2014 PAGE > OF 6 Commissioners discussed the signage that states there is video surveillance at the park. They were concerned about what would happen if something bad happens there and there isn't any surveillance. Woodruff believed it is something the city attorney should review as he knows there is not surveillance. The dog park would be moved to the CIP. Dietz asked if approving the garden size should also be included on the list. Nielsen stated it would be turned in the fall. He explained how the fence can be expanded once the market is determined. Silverwood Park Nielsen stated the Eagle Scout is not removing the item. The Eagle Scout is adding the new bench in Commissioners discussed the retaining wall adjacent to would be identified as a ninety -day project. He thought wall. Christmas Lake tree. The removal will be a contract peek or so. asketball court. Nielsen stated it ic, Works might be able to repair the Mangold stated new signs are needed. Nielsen stated they are the AIS signs. Some are faded out. Signs are available and just need to be replaced. Commissioners discussed the dock replacement. Nielsen stated it is not in bad condition. Woodruff discussed the disputed,b nership. The dock would be added under the long term CIP. Commissioners discussed tree; replacement, buckthorn removal, and locking memo boards. Mangold suggested completion, dates be listed rather than checkmarks. Nielsen discussed the park concept plans and need for input. He stated the master plans for Freeman and Badger will be brought back to the next meeting for review. 7. MUSIC IN THE PARK — MOVE TO FREEMAN Nielsen updated the Commission on the recent Music in the Park at Badger Park. He suggested it be moved to Freeman Park. Woodruff stated it was originally held at Freeman Park. Commissioners agreed to the move. 8. NEW BUSINESS None PARK COMMISSION MINUTES TUESDAY, JULY 8, 2014 PAGE 6 OF 6 9. STAFF AND LIAISON REPORTS/UPDATES A. City Council Woodruff discussed recent City Council actions. B. Staff Nielsen discussed possible locations for clover planting as a bee friendly option. He stated there are other plants that are more durable. 10. ADJOURN Sawtell moved, Dietz seconded, to adjourn the Park Co 9:02 p.m. Motion carried 4 -0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder of July 8, 2014 at CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, JULY 1, 2014 MINUTES COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. CALL TO ORDER Chair Geng called the meeting to order at 7:04 P.M. ROLL CALL Present: Chair Geng; Commissioners Davis, Labadie, Maddy and Muehlberg; Planning Director Nielsen; and, Council Liaison Sialcel Absent: None APPROVAL OF AGENDA Chair Geng asked that Item 3 Noise Ordinance be deferred to the Planning Commission's August 5 meeting. He has not had an opportunity to revievy the draft ordinance; it Nyas not sent out N ith the meeting packet. Labadie moved, Maddy seconded, approving the agenda for July 1, 2014, as amended. Motion passed 510. APPROVAL OF MINUTES June 3, 2014 Maddy moved, Labadie seconded, approving the Planning Commission Meeting Minutes of June 3, 2014, as presented. Motion passed _5/0. 7:00 P.M. PUBLIC HEARING — PARKING REQUIREMENTS AND DENSITY ALLOWANCE FOR ELDERLY HOUSING Chair Geng opened the Public Hearing at 7:06 P.M., noting the procedures used in a Public Hearing. He stated this evening the Planning Commission is going to consider a proposed Zoning Code text amendment relative to parking requirements and density alloNvance for elderly housing. He explained the Commission is comprised of residents of the City of Shorevyood N-,-ho are serving as volunteers on the Commission. They are appointed by the City Council. The Commission's role is to help the City Council in determining zoning and planning issues. One of the Commission's responsibilities is to hold public hearings and to help develop the factual record for an application and to make a non - binding recommendation to the Citv Council. The recommendation is advisory only. Director Nielsen noted that elderly housing, senior housing, and housing for people over 55 years old are used interchangeably. He explained that during its June 3, 2014, meeting the Planning Commission revieNved a proposed Zoning Code text amendment to Section 1201.03 Subd. 20.b(8) relative to elderly housing requirements. The intent is to make Shorevyood a more desirable city for developers N-,-ho Nyant to CITY OF SHOREWOOD PLANNING COMMISSION MEETING JuIv 1, 2014 Page 2of6 develop elderly housing. The City's very strict density requirements have been an obstacle for developers What is being proposed is not a significant change in those requirements. He highlighted the proposed changes. The first change starts with the R -3A, R -313 and R -C zoning districts which are multiple family housing districts. The City does not have any land that is zoned R -3A or R -313. A developer would have to apply for those two districts. The R -C District is residential commercial; it is a transition zoning district. There are a number of properties zoned R -C. For those three zoning districts the recommendation is to increase the density from 10 units per acre to 12 units per acre. The next change is regarding calculating density. The recommendation is to count assisted living units as one -half unit. Most of the people living in those types of units are not driving cars. Care providers are generating most of the traffic. The next group of changes is relative to the Smithtown Crossing Redevelopment Area. The proposed changes are premised on a project that meets the goals, objectives and guidelines of the Smithtown Crossing Redevelopment Study. Developers would have to earn the proposed changes through their development. One recommendation is to allow the density in that area to go up to 15 units per acre. Another is for projects that include a mixture of commercial and residential uses, the area of the entire site may be used to calculate the density. And, the last is to possibly allow the density for adjacent parcels within the Redevelopment Study Area to be transferred to the project site. The property the City owns is one parcel away from the main body of the redevelopment district. There is a property with one house on it between that district and the City- oN -,ned property that may or may not be part of a project. The R -1C zoning for the City- ovried parcel would allow for up to 8 units per acre. This last change would allow for seven units of density for that parcel to be transferred to a project. The last two changes have to do with parking. The proposal for elderly housing is to require two parking spaces per unit for townhouse or cottage style housing. For apartments, one and one -half parking spaces per unit are required plus proof of parking demonstrating the ability to provide two spaces per unit. That second proposed change is to protect against the outside chance that the apartment style elderly housing would eventually no longer be for elderly housing; maybe it becomes multiple family and that requires two spaces per unit. The City's covenants for elderly housing ties up the facilities for that purpose for quite some time. The market study that would be done as part of a potential project would demonstrate that the development would be successful. Nielsen noted the proposed changes have been discussed for quite some time. He also noted a change was made to elderly housing in 2013 to allow seniors to remain in their homes longer. He explained Shorewood adopted an accessory apartment ordinance. It would allow older people to create a separate living unit within their homes for their children or for children to create a separate living unit for their parents. Chair Geng opened the Public Testimony Portion of the Public Hearing at 7:17 P.M. Sandra Clapp, Chaska Road, stated she came this evening to ask if City staff or the Planning Commission saw the letter in the June 24 Lakeshore Weekly News Page A.4 regarding if communities are dealing with aging and providing for elderly housing. It was written by the Mayor of Chaska. Chair Geng stated that will be made part of the record. He thanked her for making the Planning Commission aware of the article. CITY OF SHOREWOOD PLANNING COMMISSION MEETING July 1, 2014 Page 3of6 Chair Geng closed the Public Testimony Portion of the Public Hearing at 7:19 P.M. Commissioner Davis asked how many units per acre were allowed at the Shorewood Pond development. Director Nielsen responded he thought about 6; it may be just shy of that. Davis noted she thought they were quads. Nielsen concurred. Davis asked what the density is at The Seasons. Nielsen stated he thought it is close to 8 units per acre; there are 24 units on just over 3 acres. Davis asked if one and one -half parking spaces per unit for apartment style elderly housing is the norm. Nielsen responded that is what was suggested provided there is proof of parking showing that an additional one -half space per unit could be added if needed. Davis also asked if the guidelines would apply for elderly cooperative units. Nielsen responded yes. Davis questioned if one and one -half spaces would be enough. Nielsen explained that frequently a couple will go down to one car when they live in that type of unit. He noted that based on the information he provided at the last meeting that is somewhat the norm. Davis asked if that included visitor parking. Nielsen stated it did and that he would have to go back and review if there was a stipulation for some of the resident parking to be underground. Commissioner Maddy stated that impervious surface requirements would likely require some underground parking for residents. Commissioner Davis stated she thought the next batch of seniors will have two cars for a while because they will have to work until they are 70 years old. Director Nielsen noted the current City Code states that there has to be at least one parking space per unit underground. There would be another one -half space likely outside for each unit. Labadie moved, Maddy seconded, recommending approval of the Zoning Code text amendment relative to parking requirements and density allowance for elderly housing as presented. Motion passed 510. Chair Geng closed the Public Hearing at 7:27 P.M 2. TRAIL PLANS Safe Routes to Schools Director Nielsen explained that staff is still researching the safe routes to schools (SRTS) grant. Next week he is going to a summit that will be held in the City of St. Cloud that is specifically on that topic. There will be two one -half day sessions on it. There are grant opportunities for cities that have SRTS plans. He stated it may be possible to include a chapter in the Trail Plan Implementation Report on the topic. There will need to be a lot of coordination and cooperation between the surrounding cities and the Minnetonka School District on a SRTS plan. Staff needs to determine what that effort would involve. There is also an educational component to it. He thinks there are proposed trails in the City that could qualifiT for a SRTS grant. He noted the Trail Plan Implementation Report contains a graphic which depicts where the schools and parks in the South Lake Minnetonka area are located. It also depicts a one mile radius from the schools. It is his understanding someone living within a two -mile radius of the schools has to pay for bus service. The entire City is within two miles of a school. And, virtually all of the City's trails could qualify for a grant because they would get students to schools. CITY OF SHOREWOOD PLANNING COMMISSION MEETING Julti 1, 2014 Page 4of6 He hopes to find out what standards would be imposed for a trail that could qualifiT for a grant. Some grants require that trails be at least eight feet wide. Some require they be ten feet wide for a multi -use trail (a trail for pedestrians and bicycles). The trails the City has been constructing have been six feet wide and they are technically sidewalks. They cannot be posted as bikeways. He stated if people determine it would be worthwhile to apply for a SRTS grant then he thought it would be appropriate to have a section about the SRTS plan included in the Trail Plan Implementation Report. Nielsen noted he will have more information on SRTS for the August 5 meeting. Trail Priorities Director Nielsen explained the next two trail priorities are the Galpin Lake Road walkway segment (from the Chanhassen border to the Excelsior border) and the Smithtown Road east walkway segment (from the LRT Trail to County Road 19). The Galpin Lake Road segment will be constructed in 2014 /2015. And the Smithtown Road east segment is scheduled for construction in 2015. Council and staff are very aware there is not money currently available to construct anymore segments without coming up with a funding source. With the exception of the Mill Street walkway segment the Priority I list segments will have been completed by 2015. The Mill Street segment has been put on hold. In part because Excelsior has no plans to construct its portion of that walkway at this time. And, in part because Hennepin County has it striped as an on- street trail. There was a Prioritv II segment from the MinneNvashta Elementary School to the LRT Trail that was constructed as part of the Smithtown Road Nvest sidewalk project. Council has asked staff to create a map showing the relationship of trail segments in the Trail Plan Implementation Report to upcoming road projects. The thought is if there is a trail planned for construction alongside of a roadway that is to be constructed they should be done at the same time. Unfortunately, there are not many roads up for total reconstruction over the next ten years. Staff is going to recommend that Strawberry Lane be moved up in the 20 -Year Pavement Management Plan (PMP) primarily because of the Boulder Cove project being done in the City of Chanhassen. As a result there will be children living in that area that will go down Strawberry Lane to the Minnewashta Elementary School. Those children will live within what the school considers walking distance so the school will not bus them. There will more children and more traffic on or alongside of Strawberry Lane. In addition, staff will recommend that a Strawberry Lane sidewalk segment be moved up in the Priority II list; maybe to the top of the list. When the Trail Plan priorities were identified, roadway traffic, proximity to the schools and proximity to parks were all taken into account. Nielsen stated that the priorities for the segments in the Priority II list will be discussed during the Planning Commission's August 5 meeting. 3. NOISE ORDINANCE This was continued to the Planning Commission's August 5, 2014, meeting at Chair Geng's request to give the Commissioners enough time to review the ordinance. CITY OF SHOREWOOD PLANNING COMMISSION MEETING July 1, 2014 Page 5of6 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. OLD BUSINESS / NEW BUSINESS Commissioner Davis stated that a year ago Councilmember Woodruff had asked her to write an article about zoning ordinances; something she really did not want to do. She stated apparently people do not know there is a frameNvork to run the City and to have peaceful neighborhoods. She has started to write the article which will have issues and their related answers. She noted that Director Nielsen will help her with the answers. She stated she sent the Planning Commissioners the original copy she drafted one night and then a copy that Pat Arnst had edited with her comments in parentheses. The deadline for the newsletter is July 11. There was a recommendation to publish articles in the newsletter that are applicable to the season. After the whole thing is completed maybe it can be put out on the City's Nvebsite. Director Nielsen stated Commissioner Davis's point is well taken about how it is presented to the public. It is about informing people there are codes and that there is a reason for them. He thought doing this is a great idea. Commissioner Davis stated the things she identified are common problems. She commented that she talks with Ms. Arnst all the time about the issues. Davis' husband was surprised that a couple of things existed. She stated she works with people in other surrounding communities and they all have the same issues as Shorewood. None of the issues are unique. Director Nielsen stated one of the things Commissioner Davis mentioned in her draft article was about trash cans being left out all week long. It was just two years ago that the Council approved an ordinance that states they can be left out twelve hours before and twelve hours after pickup day. Commissioner Davis stated many people mentioned moving PODS and fire pits. Director Nielsen clarified people do not need a permit for the pit itself but they do need a permit for the fire that is burned in it and the fire department issues that permit which is free. Davis asked the Planning Commission and Director Nielsen to provide her feedback as soon as possible. Commissioner Muehlberg stated people don't want to call 911 because then their neighbors will know that they called. Director Nielsen stated that is how residents can get in contact with the South Lake Minnetonka Police Department (SLMPD). Commissioner Labadie suggested publishing something in the newsletter about who to call for boaters who are violating the slow -no -wake restriction on lakes in the City. Director Nielsen stated he thought that is posted on the City's Nvebsite. 6. DRAFT NEXT MEETING AGENDA Director Nielsen stated the August 5, 2014, meeting will be entirely a study session. The noise ordinance, safe routes to schools, and trail priorities will be on the agenda. He noted that he will cook brats for the Planning Commission before that meeting. He encouraged Commissioners to come about 6:30 P.M. Chair Geng asked Director Nielsen to give an update on the GreenStep City Program during the next meeting. CITY OF SHOREWOOD PLANNING COMMISSION MEETING July 1, 2014 Page 6of6 7. REPORTS Liaison to Council Chair Geng reported on Council's June 9 and June 23 meetings (as detailed in the minutes of those meetings). SLUC Other Chair Geng related that a resident out on Enchanted Island asked that he thank the City for its efforts dealing Nvith the Nvater issue on Enchanted Lane. He stated Public Works Director BroN -,n and the Public Works staff have been incredibly responsive. They have been out there on Nveekends and early in the morning and late at night. He asked Council Liaison Sialcel to convey that to Council during its next meeting. 8. ADJOURNMENT Davis moved, Maddy seconded, Adjourning the Planning Commission Meeting of July 1, 2014, at 7:55 P.M. Motion passed 510. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder City of Shorewood Council Meeting Item Title / Subject: Temporary Weight Restriction for a Portion of Summit Avenue Meeting Date: 14 July 2014 Prepared by: Brad Nielsen Attachments: Draft Resolution I� MEETING TYPE Regular Meeting Policy Consideration: Should the City impose a temporary weight restriction on a portion of Summit Avenue? Background: During the processing of the Summit Woods P.U.D., area residents repeatedly expressed concerns about the narrow width and steep grade of the street, particularly as it turns southwesterly to Murray Hill Road. When the development project was approved by the City Council, the Council directed staff to draft a temporary weight restriction for the segment of the road in question. A resolution to that effect is attached hereto. Financial or Budget Considerations: The restriction will necessitate the placement of signs at the top and bottom of Summit Avenue. This work will be done by the Public Works Department. Signs are estimated to cost no more than $300. Options: Approve the resolution; revise it; or take no action. Recommendation / Action Requested: Based on concerns about the street in question, staff recommends adoption of the attached resolution. Next Steps and Timelines: Upon approval of the resolution, Public Works will order the signs and install upon receipt. Connection to Vision / Mission: Quality of public services Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 14- RESOLUTION IMPOSING WEIGHT RESTRICTION ON A PORTION OF SUMMIT AVENUE WHEREAS, Section 610.09 of the Shorewood City Code states its purpose is "to preserve the condition of the public streets within the city from serious damage and destruction by the excessive use of the streets by tricks and other heavily laden vehicles, to reduce the amount of loss and expense to the taxpayers of the city for street maintenance and to reduce the amount of dirt, noise and other undesirable conditions created by such traffic. "; and WHEREAS, Section 610.09 of the Shorewood City Code authorizes the Public Works Director to "prohibit the operation of vehicles upon any public street or highway within the city or impose fi rther restrictions as to the weight of vehicles to be operated upon the streets or highways, whenever that street or highway may be seriously damaged or destroyed by vehicular use, including, but not limited to deterioration, usage, rain, snow or other climatic conditions." WHEREAS, a portion of Summit Avenue is recognized as being substandard due to its width, grade and horizontal curve; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota, that, pursuant to Section 610.09 of the Shorewood City Code, the Public Works Director is hereby directed to impose a weight restriction on a portion of Summit Avenue, prohibiting the operation of any vehicle or combination of vehicles with a gross weight of any single axle exceeding 8000 pounds. The portion of the street subject to this restriction is described as: "That part of the right -of -way of Summit Avenue beginning at the southerly extension of the northerly lot line of Lot 1, Block 1, Summit Woods, southwesterly to the right -of -way of Murray Hill Road" BE IT FURTHER RESOLVED, that the above restriction shall remain in effect until December 31, 2015. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of July 2014. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk Jean Panchyshyn Subject: FW: Shorewood Oaks Water Resent -From: < szerbv @ci.shorewood.mn.us> From: Aslesen Donald <Aslesen Donald R @JohnDeere.com> Date: June 20, 2014 at 9:40:23 AM CDT To: Larry Brown <I brown @shorewoodpw.com >, "'szerbv @ci.shorewood.mn.us" < szerbv @ci.shorewood.mn.us> Cc: Aslesen Donald <Aslesen Donald R @JohnDeere.com >, "John F. Healy" <Joh n @vi ki nL-troah ies.com> Subject: Shorewood Oaks Water Larry and Mayor Zerby, I'm watching out my window that the ball fields are being cared for right now, but where is the city of Shorewood to at least start regrading the ball field parking lot. It has caused many of my neighbors, who never had flooded basements, to see a deluge of water on our streets yesterday. The storm drains were overtaxed, and it's ALL coming from the ball fields and parking lot. I talked to one of your workers that were checking the drains, flooding the street to the west of my house and asked him to make sure you knew. I know you know how much water comes into our neighborhood!! I understand you can't repair the pathway until it dries out, but you could at least start by regrading that parking lot moving the water East to the ditches and to the holding ponds. It's about time the City is a good neighbor to our development and control all this water overtaxing our storm drains. Ask your workers how bad it was, they know. Thanks, Don Aslesen Division Customer. Support Manager John Deere Western Region-Division AslesenDonald @JohnDeere.com C 612-963-1294 Date: 14 July 2014 To: Shorewood City Council From: Don Aslesen Subject: Water Drainage issues in Shorewood Oaks Development /handout Outline: 1. Aerial view of Shorewood Ponds, Freeman Park Field #1 and #2, Parking lot, and Shorewood Oaks. 2. Storm drain layout for Shorewood Ponds, ball fields, and Shorewood Oaks. 3. 2004 WSB construction plan for the spillway from the park entrance to Shorewood Oaks development. 4. Park entrance picture on 7 July after 1" of rain. S. 19 June 2014 Shorewood Oaks Drive /Burlwood Court storm drain backup /flooding with 6" in rain in 7 hours. 6. 7 July 2014 picture after 1" of rain flowing between Field #1 and #2 to the park spillway. 7. 19 June 2014 picture of erosion on path between field #1 and #2 to spillway. 8. 7 July 2014 picture after 1' of rain from ball field parking lot to path leading to spillway. 9. Southerly picture of ball field parking lot slope after 1" of rain flowing westerly to spillway on 7 July 2014. 10. Northerly picture how parking lot slopes downward westerly, from the Shorewood Pond Park lane paved driveway to field #1. L r A-� Q1 �co to _ OOH o � o� � L i �o Pnd„V1ew��r _ � - ' � o `� cn r ' c � all'�� .11 Shorewood Oak z in i 1 �' 1 (IN VH]NIU e \ 4 z Od't C d -- 17 �1C}Nt lVN1S� W 4. ,I AA" j � II I 1 1 1 J�_J -1 ll I 1 I i I i I I r 16 L t4L �M ip. 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Holy cats; never seen so much stainding water on my street 6 it IK % hn- #goingtobuiltdainiarkso-on Ip POPP' *A r�dl' I ! `"C •� � ", � . 1 , � r �i to f. 1 1 !' � ! •Y • Al i ! j VK + ► VIC I'll, " . _ t � � •'7� ' 11'x: l • � F a Y 4L I •7L� r Y • ► ' � � tl V me= 10 • 1 LL ,,tom i• - '' •� . , .. � or - < / • T , �rI` Ag'/ ♦ Tt t�i ' _ 'j•. �, i . <i� rte? f 1 •I `• .j `�J A s� ps shwowbou" V'R I, f 4 � ar Y ..11lff ,� i�6}��i !j ' S + �� i �_ J 9, .�� - � '•S• #10B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title / Subject: Koerting — Appeal for Extension of Deadline to Correct Nuisance Violations Meeting Date: 14 July 2014 Prepared by: Brad Nielsen Reviewed by: Patti Nelgesen Attachments: Notice to Remove, dated 29 May 2014 Appellant's Letter Policy Consideration: Should Kert Koerting be granted additional time to comply with an order to remove nuisance items from his property at 20325 Excelsior Boulevard? Background: Our office has received a resident complaint regarding the above - referenced property. The complaint alleged that the property was being used for outdoor storage of unlicensed or inoperable vehicles, equipment, building materials and junk. Upon inspection of the site the allegations were found to be accurate and a notice was sent to the property owner (see attached). Mr. Koerting has appealed to the City Council for additional time to comply with the order. It should be realized that this property was cited previously in 2003. Since then, the owner has resumed collecting vehicles, machinery and materials, all of which he claims to be "projects ". The extent of the current violations is of such a scale that a routine 30 -day extension is not likely to be adequate to resolve the violations. Financial or Budget Considerations: Staff time associated with inspection and enforcement of code violations. This case may very well ultimately involve City Attorney time, court costs and costs to clean up the property, all of which is undetermined at this time. Options: Grant a 30 -day extension to resolve the violations; provide additional extensions based on good -faith efforts to resolve the violations; turn the matter over to the City Attorney for legal action. Recommendation / Action Requested: Mr. Koerting appears to want to resolve this matter. Staff suggests that the Council allow him 90 days to remove the vehicles, equipment and materials in violation, in 30 -day increments. Each increment would be based on the extent of compliance achieved in the previous extension. Failure of the owner to comply with the extensions should result in the matter being turned over to the City Attorney for further legal action. Next Steps and Timelines: See suggested deadlines above. Connection to Vision / Mission: Code enforcement contributes to a healthy environment and sustainable tax base. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 DATE: May 29, 2014 TO: Kert Koerting 20325 Excelsior Blvd. Shorewood, MN 5 533 1 PROPERTY LOCATION: 20325 Excelsior Blvd. PROPERTY IDENTIFICATION NO.: 25- 117 -23 -34 -0008 NOTICE TO REMOVE Offensive and Unhealthy Substances NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced property which is in violation of Chapter 501, Section 501.05, Subd. 9 of the Shorewood City Code, a copy of which Section is enclosed. The offensive matter to be removed from the property includes, but is not limited to the following: VEHICLES OR EQUIPMENT: Chrysler van (white), Lic. No. SGU 139 (May' 14) — not registered to occupant Vollcswagon car (green) — inoperable Vollcswagon car (tan), Lic. No. 382 KVL (Sep' 13) — expired license; inoperable Vollcswagon car (blue) — inoperable Isuzu trick (white), Lic. No. YM72265F (Feb' 14) — expired license Skid steer (green) — commercial vehicle Trailer — commercial grade Mercedes Benz trick, Lic. No. 716 962 (collector) — commercial vehicle OTHER: Trash; light bulbs; pallets; fence parts; logs; branches; tiles; metal pipe racks; pails; concrete debris; metal channels /angles; planter pots; wire spool (wooden); interior chairs; metal cabinet; plywood; train parts; tires; wheels; shop benches; pipes; tarps; racks; saw; cart; commercial equipment; inoperable bicycles; pails of water; pool filter parts; barbed wire spool; landscape pond; brush; leaves; concrete blocks; tubs; Plexiglas panels; metal tank; roofing shingles; rubber panels; air conditioner; roof gutter parts; vehicle parts; fuel tank; treated timbers; tanks; mowers (inoperable); mower parts; chains; trays; engines; radiators; foam panels; furniture parts; bricks; pipe stand; vehicle frame; rolls of vinyl sheeting; canoe (unlicensed); wood; gas cans; LP tanks; metal parts; jugs; inner - tubes; dune buggy; wire; electronic parts; broken tools; cement mixer; metal roofing /sheeting; barrels; other similar miscellaneous items. Notice to Remove Kert Koerting May 29, 2014 Page two You are hereby required to remove the above - described matter and any other offensive matter located on the property and in violation of Chapter 501, Section 501.05 within ten (10) days from the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City Hall within ten (10) days, in which case your appeal will be set for hearing at the next regularly scheduled meeting of the City Council. If you do not respond to this Notice within ten (10) days, the matter shall be subject to Administrative Enforcement which may result in penalties starting at $100. * * * PLEASE GIVE THIS MATTER YOUR IMMEDIATE ATTENTION * * * BY ORDER OF THE SHOREWOOD CITY COUNCIL 2 AID ov Y�l (AAll OVO,( A-A 1-1-Yu 01-114P /Tlllkw 14 6-� ov 40 (AAll OVO,( A-A 1-1-Yu 01-114P /Tlllkw ov 40 OVO,( A-A - C 't 01-114P /Tlllkw ov #11A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Bee Safe Resolution and Proposal for Clover Plantings Meeting Date: July 14, 2014 Prepared by: Bill Joynes, City Administrator CC: Tim Keane, Brad Nielsen, Larry Brown Attachments: Resolution, Sample Attesting Form, Proposal for Clover Planting Background: The Humming for Bees group has presented information to the City Council at previous meetings regarding prohibiting the use of systemic pesticides in the city, which are harmful to bees and other pollinators. This Thursday morning, staff received the attached revised documents from Patricia Hauser and Jeff Dinsmore of Humming for Bees, including a resolution in support of the city becoming a bee safe city and a sample attesting form. Humming for Bees has also provided a proposal for clover plantings near Shorewood City Hall and Badger Park for council's consideration. Council Action Staff would like to solicit Council input on the attached draft documents, as well as allow adequate time for staff and attorney review of the documents in order to fine -tune the language for preparation of a final resolution, attesting form, and proposal for clover plantings for consideration at the July 28 City Council meeting. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 "Bee Safe City" Resolution for Shorewood, MN Whereas, bees and other pollinators are responsible for at least a third of the food we eat; and Whereas, we have a wide diversity of food: fruits, nuts and vegetables thanks to the great diversity of wild bees and honey bees; and Whereas, all bees (native bees and honey bees) are in a grave situation because of habitat loss, pesticides, pathogens and parasites; and Whereas, pesticides, especially systemic pesticides, are a key contributor to Colony Collapse Disorder; and Whereas, systemic pesticides can remain in the soil for months or even years and are unavoidable for bees and other foraging insects Whereas, in the fall of 2013, thousands of bees from two neighborhood hives in Minneapolis were killed by a legal pesticide application; and Whereas, systemic pesticides are not consistent with Integrated Pest Management (IPM) best practices and pose particular risks by their chronic exposure to bees and other beneficial insects; and Whereas, ideal pollinator - friendly habitat: • provides diverse and abundant nectar and pollen from plants blooming in succession • is comprised of both native species and garden species of annual and perennial flowers, shrubs and trees • includes, where possible, designated pollinator zones in public spaces with signage to educate the public and build awareness; and Whereas, it is essential that municipal staff and the public understand the vital role that bees and all pollinators play and what each of us can do to sustain them; THEREFORE, be it resolved that the City Council of Shorewood, Minnesota adopt this resolution to become a Bee -Safe City by: 1. Turning public spaces into Bee -Safe areas in which all future city plantings (flowers, ground cover, vegetables, fruits, shrubs, trees, other plantings) are free of systemic pesticides, including neonicotinoids. Plantings for Bee - Safe areas shall meet the labeling standard per Minnesota Statue 18H.14 "Labeling and Advertising of Nursery Stock" and sources must attest to the city that their plants are certified orgainic or are systemic and neonicotinoid free. 2. Undertaking best efforts to plant bee food flowers in some of Shorewood's public spaces since not all flowers are favored by bees. Introduced February 24, 2014 www.hummingforbees.org -with input from beecityusa.org Revised: July 9, 2014 Page 1 of 2 "Bee Safe City" Resolution for Shorewood, MN 3. Refraining from using systemic pesticides on Shorewood City property including any from the neonicotinoid family of pesticides. 4. Using best efforts to educate city staff and citizens of Shorewood about bees: their gifts and needs. 5. Beginning this summer to implement this resolution. 6. Publishing a "Bee -Safe City Progress Report" on an annual basis for five years from the adoption of this resolution after which the city council will review the need for the progress report. Introduced February 24, 2014 www.hummingforbees.org -with input from beecityusa.org Revised: July 9, 2014 Page 2 of 2 SAMPLE ATTESTING FORM affirm that these plantings: flowers, ground cover, vegetables, fruits, shrubs, trees, other plantings (circle all appropriate) (names of planting) (names of planting) (names of planting) (names of planting) are certified organic or free of systemic pesticides including members of the neonicotinoid family of pesticides and meet the labeling standards per Minnesota Statute 18H.14 "Labeling and Advertising of Nursery Stock ". (See reverse side for text.) Name of Business: Signature of Owner: 1of2 Minnesota Statute: 18H.14 LABELING AND ADVERTISING OF NURSERY STOCK. (a) Plants, plant materials, or nursery stock must not be labeled or advertised with false or misleading information including, but not limited to, scientific name, variety, place of origin, hardiness zone as defined by the United States Department of Agriculture, and growth habit. (b) All nonhardy nursery stock as designated by the commissioner must be labeled "nonhardy" in Minnesota. (c) A person may not offer for distribution plants, plant materials, or nursery stock, represented by some specific or special form of notation, including, but not limited to, "free from" or "grown free of," unless the plants are produced under a specific program approved by the commissioner to address the specific plant properties addressed in the special notation claim. (d) Nursery stock collected from the wild state must be inspected and certified prior to sale and at the time of sale must be labeled "Collected from the Wild." The label must remain on each plant or clump of plants while it is offered for sale and during the distribution process. The collected stock may be grown in nursery rows at least two years, after which the plants may be sold without the labeling required by this paragraph. 2 of 2 Proposal for Clover Plantings Near Shorewood City Hall & Badger Park June 23, 2014 To promote more bee food in our city of Shorewood parks, Humming for Bees proposes to upgrade the existing four divider islands in the City Hall / Badger Park parking lot from ground vegetation to native clover. Humming for Bees will purchase clover seed, plant and water until established. We would like the city of Shorewood to prepare the soil as soon as possible during the month of July, by removing the existing ground vegetation and adding black dirt as required to fill the space. After growth is established to the satisfaction of Humming for Bees, in conjunction with master gardener Sandy Ahlstrom, the city shall water the islands as needed. A report documenting this project with what took place and what the results were will be prepared by Humming for Bees and presented to the city council after the season is over (in early November). It is Humming for Bees' hope that the results will lead the city to maintain these clover beds on its own beyond 2014, as well as expand the planting of clover (bee food) where possible in public spaces throughout the city. Clover is premium bee food recommended by Dr. Marla Spivak of the U of M Bee Squad. It's also a hardy plant and we don't anticipate that maintaining these plantings will require any inputs beyond what the city would normally devote to these areas. There may actually be savings as it does not require mowing. Sincerely, Patricia Hauser, Jeff Dinsmore Humming for Bees # 12.A.1 CITY OF SHOREWOOD UM21; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 474 -3236 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cit�halla?ci.shoreNN- ood.mn.us Re: Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Prepared by Paul Hornby and Brad Nielsen Galpin Lake Road Walkway Schedule 0 Planning Commission recommendation to Council re trail segment for following year 0 Council authorizes preparation of survey and Feasibility Report 0 Survey (30 days) — May 0 Feasibility Report (30 days) — June 0 Planning Commission review of feasibility report and trail walls — July 0 Planning Commission recommendation to Council re Feasibility Report 0 Council approves Feasibility Report 0 Planning Commission holds Neighborhood Meeting (Open House) 0 Council award of land acquisition services and authorizes preparation of Plans and Specifications ❑ Preparation of Plans and Specifications (90 days) ■ 95% Complete submittal to MnDOT 7/01/14 ■ MnDOT Review Complete 7/31/14 ■ CC Authorization to Advertise for bids 6/23/14 ■ Open Bids 8/07/14 ■ CC consideration of Award 8/11/14 ❑ Land Acquisition Process (start approx. mid -way through plans and specs) • Land Acquisition process not required due to design modifications • Individual temporary easements or rights of entry may be required • Reduces project schedule ❑ Neighborhood preconstriction meeting 8/18/14 ❑ City possession of easements /letter of compliance N/A ❑ Groundbreaking Ceremony 8/25/14 ❑ Begin Constriction 8/25/14 ❑ Constriction substantially complete — Phase 1 Constriction 10/31/14 ❑ Constriction substantially complete — Phase 2 Constriction 7/31/15 ❑ Ribbon Cutting Ceremony 8/10/15 11 Restoration complete 7/31/15 Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Page 2 Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule 5/19/15 ❑ Planning Commission recommendation to Council re trail segment for following year 6/03/14 ❑ Council authorizes preparation of survey and Feasibility Report 6/23/14 ❑ Survey (30 days) — 7/14/14 — 8/22/14 ❑ Feasibility Report (30 days) — 7/28/14 — 8/27/14 ❑ Planning Commission review of feasibility report and trail walls — 9/02/14 ❑ Planning Commission recommendation to Council re Feasibility Report 9/02/14 ❑ Council approves Feasibility Report 9/08/14 ❑ Planning Commission holds Neighborhood Meeting (Open House) 9/30/14 ❑ Council award of land acquisition services and authorizes preparation of Plans 10/13/14 and Specifications ❑ Preparation of Plans and Specifications (90 -120 days) 10/13/14— 2/13/15 ❑ Land Acquisition Process (start approx. mid -way through plans and specs) 9/03/14 — 7/06/15 o Complete parcel descriptions and legal descriptions o Review proposed easements with staff/attorney o Letters to property owners regarding survey staking o Field stake proposed easements for Appraiser /RW Agent o Easement viewing — parcel owner and RW Agent on -site o Appraisal information o Appraisal review o Council considers resolution to authorize staff to make offers and eminent domain schedule o Prepare and deliver offers to parcel owners ❑ Neighborhood informational meeting (Open House) 5/19/15 ❑ Begin eminent domain action 2/09/15 ❑ Council approves Plans and Specifications and authorizes ad for Bids 5/25/15 ❑ Receive bids for constriction 6/08/15 ❑ City possession of easements /letter of compliance 6/22/15 ❑ Council awards Construction Contract 6/22/15 ❑ Neighborhood preconstriction meeting 6/30/15 ❑ Groundbreaking Ceremony 6/30/15 ❑ Begin Constriction 7/06/15 ❑ Constriction substantially complete 10115115 ❑ Ribbon Cutting Ceremony 10/31/15 ❑ Restoration complete 11/15/15 MEMORANDUM Date: July 14, 2014 To: Mayor Zerby Council Members From: Brice DeJong, Finance Director Re: May, 2014 General Fund Monthly Budget Report The 2014 General Fund continues to follow closely with the budget. Revenues are a little under and expenditures are a little over 2013, but not by any amount that would raise concern at this point in the year. Please remember that property taxes come in three big chunks — one in June, one in July, and one in December. With property taxes comprising about 90% of total revenues, the amount on this report is pretty close to what we would expect through May. Right now we also have a slightly confusing format We will probably end up with a more summarized report will better fit your needs after we are done with the software training and conversion. GENERAL FUND EXPENDITURES Council — This budget is over in transfers because we decided to move the proceeds from the house sale to the Park Improvement Fund in 2014 rather than 2013. Snow and Ice — This is the only budget that significantly exceeds the prior year. The amount of snow and shortage of salt that we experienced has led to higher expenditures than typical. Please contact me or Mr. Joynes if you have any questions. Attachment: May Budget Spreadsheet General Ledger Expense vs Budget Account Number Description Revenues 101 General Fund YTD Amt Taxes Available Licenses & Permits $ Grants $ Intergovernmental Revenues $ Charges for Services $ Special Assessments 0.00% Investment Revenue 132,770.00 Misc Revenues 97,503.02 Utility Charges 35,266.98 Other Financing Sources 55,320.83 Total Revenue Expenditures 22,500.00 11 Council 101 -11- 4103 -0000 PART -TIME 101 -11- 4121 -0000 PERA CONTRIB - CITY SHARE 101 -11- 4122 -0000 FICA CONTRIB - CITY SHARE 101 -11- 4151 -0000 WORKERS COMPENSATION 64,734.11 Personal Services 101 -11- 4245 -0000 GENERAL SUPPLIES 30,729.58 Supplies 101 -11- 4302 -0000 CONSULTING FEES 101 -11- 4400 -0000 CONTRACTUAL SERVICES $ Professional Services 101 -11- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 101-11-4351-0000 PRINTING AND PUBLISHING 101 -11- 4410 -0000 RENTALS 101 -11- 4433 -0000 DUES AND SUBSCRIPTIONS 101 -11- 4440 -0000 MISC SERVICES /CONTINGENCY - Other Services and Charges 101 -11- 4820 -0000 OPERATING TRANSFERS $ Other Financing Use 11 Council 13 Administraton 101 -13- 4101 -0000 FULL -TIME REGULAR 101 -13- 4102 -0000 OVERTIME 101 -13- 4103 -0000 PART -TIME 101 -13- 4111 -0000 SEVERANCE PAY 101 -13- 4121 -0000 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 EMPLOYEE INSURANCE - CITY 101 -13- 4141 -0000 UNEMPLOYMENT COMPENSATION 101 -13- 4151 -0000 WORKERS COMPENSATION 0.00% Personal Services 101 -13- 4200 -0000 OFFICE SUPPLIES 101 -13- 4208 -0000 POSTAGE 101 -13- 4221 -0000 MAINTENANCE OF EQUIPMENT 101 -13- 4245 -0000 GENERAL SUPPLIES $ Supplies 101 -13- 4400 -0000 CONTRACTUAL SERVICES $ Professional Services Budget $ 6,500.00 YTD Amt Variance Available % Available $ 4,858,585.00 $ - $ 4,858,585.00 $ 2,024,410.42 0.00% $ 132,770.00 $ 97,503.02 $ 35,266.98 $ 55,320.83 73.44% $ 22,500.00 $ 20,005.12 $ 2,494.88 $ 9,375.00 88.91% $ 73,751.00 $ 64,734.11 $ 9,016.89 $ 30,729.58 87.77% $ 98,700.00 $ 36,313.38 $ 62,386.62 $ 41,125.00 36.79% $ - $ - $ - $ - 0.00% $ 35,000.00 $ 154.61 $ 34,845.39 $ 14,583.33 0.44% $ 197,900.00 $ 98,285.67 $ 99,614.33 $ 82,458.33 49.66% $ - $ - $ - $ - 0.00% $ 25,000.00 $ - $ 25,000.00 $ 10,416.67 0.00% $ 5,444,206.00 $ 316,995.91 $ 5,127,210.09 $ 2,268,419.17 5.82% $ 15,600.00 $ 6,500.00 $ 9,100.00 $ 9,100.00 58.33% $ - $ - $ - $ - 0.00% $ 1,200.00 $ 497.35 $ 702.65 $ 702.65 58.55% $ - $ - $ - $ - 0.00% $ 16,800.00 $ 6,997.35 $ 9,802.65 $ 9,802.65 58.35% $ 1,200.00 $ 141.69 $ 1,058.31 $ 1,058.31 88.19% $ 1,200.00 $ 141.69 $ 1,058.31 $ 1,058.31 88.19% $ - $ - $ - $ - 0.00% $ 45,000.00 $ 180.00 $ 44,820.00 $ 44,820.00 99.60% $ 45,000.00 $ 180.00 $ 44,820.00 $ 44,820.00 99.60% $ 4,500.00 $ 1,261.42 $ 3,238.58 $ 3,238.58 71.97% $ - $ - $ - $ - 0.00% $ - $ - $ - $ - 0.00% $ 47,865.00 $ 11,403.50 $ 36,461.50 $ 36,461.50 76.18% $ 43,000.00 $ - $ 43,000.00 $ 43,000.00 100.00% $ 95,365.00 $ 12,664.92 $ 82,700.08 $ 82,700.08 86.72% $ 85,756.00 $ 283,414.00 $ (197,658.00) $ (197,658.00) - 230.49% $ 85,756.00 $ 283,414.00 $ (197,658.00) $ (197,658.00) - 230.49% $ 244,121.00 $ 303,397.96 $ (59,276.96) $ (59,276.96) - 24.28% $ 187,866.00 $ 81,461.44 $ 106,404.56 $ 106,404.56 56.64% $ - $ - $ - $ - 0.00% $ 12,520.00 $ 1,497.32 $ 11,022.68 $ 11,022.68 88.04% $ - $ - $ - $ - 0.00% $ 13,620.00 $ 5,074.01 $ 8,545.99 $ 8,545.99 62.75% $ 15,330.00 $ 5,406.60 $ 9,923.40 $ 9,923.40 64.73% $ 20,987.00 $ - $ 20,987.00 $ 20,987.00 100.00% $ - $ - $ - $ - 0.00% $ - $ 239.19 $ (239.19) $ (239.19) 0.00% $ 250,323.00 $ 93,678.56 $ 156,644.44 $ 156,644.44 62.58% $ 5,500.00 $ 920.50 $ 4,579.50 $ 4,579.50 83.26% $ 11,000.00 $ 4,496.17 $ 6,503.83 $ 6,503.83 59.13% $ 1,900.00 $ 1,736.00 $ 164.00 $ 164.00 8.63% $ 900.00 $ 70.23 $ 829.77 $ 829.77 92.20% $ 19,300.00 $ 7,222.90 $ 12,077.10 $ 12,077.10 62.58% $ 138,320.00 $ 38,728.05 $ 99,591.95 $ 99,591.95 72.00% $ 138,320.00 $ 38,728.05 $ 99,591.95 $ 99,591.95 72.00% General Ledger Expense vs Budget Account Number Description Budget YTD Amt Variance Available % Available 101 -13- 4321 -0000 COMMUNICATIONS - VOICE /DATA $ - $ - $ - $ - 0.00% 101 -13- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL $ 6,500.00 $ 3,217.45 $ 3,282.55 $ 3,282.55 50.50% 101 -13- 4351 -0000 PRINTING AND PUBLISHING $ 2,000.00 $ 775.64 $ 1,224.36 $ 1,224.36 61.22% 101 -13- 4433 -0000 DUES AND SUBSCRIPTIONS $ 470.00 $ 330.00 $ 140.00 $ 140.00 29.79% 101 -13- 4440 -0000 MISC SERVICES /CONTINGENCY $ - $ 459.00 $ (459.00) $ (459.00) 0.00% Other Services and Charges $ 8,970.00 $ 4,782.09 $ 4,187.91 $ 4,187.91 46.69% 13 Administraton $ 416,913.00 $ 144,411.60 $ 272,501.40 $ 272,501.40 65.36% 15 Finance 101 -15- 4101 -0000 FULL -TIME REGULAR $ 107,669.00 $ 47,047.22 $ 60,621.78 $ 60,621.78 56.30% 101 -15- 4102 -0000 OVERTIME $ - $ - $ - $ - 0.00% 101 -15- 4103 -0000 PART -TIME $ - $ - $ - $ - 0.00% 101 -15- 4106 -0000 OTHER $ - $ - $ - $ - 0.00% 101 -15- 4111 -0000 SEVERANCE PAY $ - $ - $ - $ - 0.00% 101 -15- 4121 -0000 PERA CONTRIB - CITY SHARE $ 7,806.00 $ 3,061.21 $ 4,744.79 $ 4,744.79 60.78% 101 -15- 4122 -0000 FICA CONTRIB - CITY SHARE $ 8,237.00 $ 3,109.34 $ 5,127.66 $ 5,127.66 62.25% 101 -15- 4131 -0000 EMPLOYEE INSURANCE - CITY $ 11,046.00 $ - $ 11,046.00 $ 11,046.00 100.00% 101 -15- 4141 -0000 UNEMPLOYMENT COMPENSATION $ - $ - $ - $ - 0.00% 101 -15- 4151 -0000 WORKERS COMPENSATION $ - $ 145.41 $ (145.41) $ (145.41) 0.00% Personal Services $ 134,758.00 $ 53,363.18 $ 81,394.82 $ 81,394.82 60.40% 101 -15- 4200 -0000 OFFICE SUPPLIES $ 250.00 $ 282.57 $ (32.57) $ (32.57) - 13.03% 101 -15- 4221 -0000 MAINTENANCE OF EQUIPMENT $ 8,500.00 $ 6,889.00 $ 1,611.00 $ 1,611.00 18.95% 101 -15- 4245 -0000 GENERAL SUPPLIES $ 300.00 $ - $ 300.00 $ 300.00 100.00% Supplies $ 9,050.00 $ 7,171.57 $ 1,878.43 $ 1,878.43 20.76% 101 -15- 4301 -0000 AUDITING & ACCOUNTING $ 3,600.00 $ 4,830.00 $ (1,230.00) $ (1,230.00) - 34.17% 101 -15- 4400 -0000 CONTRACTUAL SERVICES $ 1,000.00 $ - $ 1,000.00 $ 1,000.00 100.00% Professional Services $ 4,600.00 $ 4,830.00 $ (230.00) $ (230.00) -5.00% 101 -15- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL $ 4,000.00 $ 832.08 $ 3,167.92 $ 3,167.92 79.20% 101 -15- 4351 -0000 PRINTING AND PUBLISHING $ 900.00 $ - $ 900.00 $ 900.00 100.00% 101 -15- 4360 -0000 INSURANCE $ - $ - $ - $ - 0.00% 101 -15- 4433 -0000 DUES AND SUBSCRIPTIONS $ 500.00 $ 77.00 $ 423.00 $ 423.00 84.60% 101 -15- 4440 -0000 MISC SERVICES /CONTINGENCY $ - $ - $ - $ - 0.00% 101 -15- 4450 -0000 BANK SERVICE CHARGES $ 6,000.00 $ 1,859.65 $ 4,140.35 $ 4,140.35 69.01% Other Services and Charges $ 11,400.00 $ 2,768.73 $ 8,631.27 $ 8,631.27 75.71% 15 Finance $ 159,808.00 $ 68,133.48 $ 91,674.52 $ 91,674.52 57.37% 16 Professional Services 101 -16- 4200 -0000 OFFICE SUPPLIES $ - $ - $ - $ - 0.00% Supplies $ - $ - $ - $ - 0.00% 101 -16- 4301 -0000 AUDITING & ACCOUNTING $ 26,660.00 $ 1,700.00 $ 24,960.00 $ 24,960.00 93.62% 101 -16- 4303 -0000 ENGINEERING FEES $ 44,400.00 $ - $ 44,400.00 $ 44,400.00 100.00% 101 -16- 4304 -0000 LEGAL FEES $ 34,000.00 $ 17,258.60 $ 16,741.40 $ 16,741.40 49.24% 101 -16- 4400 -0000 CONTRACTUAL SERVICES $ 106,000.00 $ 53,000.00 $ 53,000.00 $ 53,000.00 50.00% Professional Services $ 211,060.00 $ 71,958.60 $ 139,101.40 $ 139,101.40 65.91% 101 -16- 4440 -0000 MISC SERVICES /CONTINGENCY $ - $ - $ - $ - 0.00% Other Services and Charges $ - $ - $ - $ - 0.00% 16 Professional Services $ 211,060.00 $ 71,958.60 $ 139,101.40 $ 139,101.40 65.91% General Ledger Expense vs Budget Account Number Description Budget YTD Amt Variance Available % Available 18 Planning 101 -18- 4101 -0000 FULL -TIME REGULAR $ 135,193.00 $ 63,164.55 $ 72,028.45 $ 72,028.45 53.28% 101 -18- 4102 -0000 OVERTIME $ - $ - $ - $ - 0.00% 101 -18- 4103 -0000 PART -TIME $ - $ - $ - $ - 0.00% 101 -18- 4106 -0000 OTHER $ - $ - $ - $ - 0.00% 101 -18- 4111 -0000 SEVERANCE PAY $ - $ - $ - $ - 0.00% 101 -18- 4121 -0000 PERA CONTRIB - CITY SHARE $ 9,802.00 $ 3,954.60 $ 5,847.40 $ 5,847.40 59.66% 101 -18- 4122 -0000 FICA CONTRIB - CITY SHARE $ 10,342.00 $ 3,885.69 $ 6,456.31 $ 6,456.31 62.43% 101 -18- 4131 -0000 EMPLOYEE INSURANCE - CITY $ 17,820.00 $ - $ 17,820.00 $ 17,820.00 100.00% 101 -18- 4141 -0000 UNEMPLOYMENT COMPENSATION $ - $ - $ - $ - 0.00% 101 -18- 4151 -0000 WORKERS COMPENSATION $ - $ 202.01 $ (202.01) $ (202.01) 0.00% Personal Services $ 173,157.00 $ 71,206.85 $ 101,950.15 $ 101,950.15 58.88% 101 -18- 4200 -0000 OFFICE SUPPLIES $ - $ - $ - $ - 0.00% 101 -18- 4221 -0000 MAINTENANCE OF EQUIPMENT $ - $ - $ - $ - 0.00% 101 -18- 4245 -0000 GENERAL SUPPLIES $ 250.00 $ - $ 250.00 $ 250.00 100.00% Supplies $ 250.00 $ - $ 250.00 $ 250.00 100.00% 101 -18- 4304 -0000 LEGAL FEES $ - $ - $ - $ - 0.00% 101 -18- 4400 -0000 CONTRACTUAL SERVICES $ 4,500.00 $ - $ 4,500.00 $ 4,500.00 100.00% Professional Services $ 4,500.00 $ - $ 4,500.00 $ 4,500.00 100.00% 101 -18- 4321 -0000 COMMUNICATIONS - VOICE /DATA $ 1,000.00 $ 348.72 $ 651.28 $ 651.28 65.13% 101 -18- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL $ 4,200.00 $ 1,617.74 $ 2,582.26 $ 2,582.26 61.48% 101 -18- 4351 -0000 PRINTING AND PUBLISHING $ 1,000.00 $ 295.29 $ 704.71 $ 704.71 70.47% 101 -18- 4433 -0000 DUES AND SUBSCRIPTIONS $ 1,200.00 $ 994.98 $ 205.02 $ 205.02 17.09% 101 -18- 4440 -0000 MISC SERVICES /CONTINGENCY $ - $ - $ - $ - 0.00% Other Services and Charges $ 7,400.00 $ 3,256.73 $ 4,143.27 $ 4,143.27 55.99% 101 -18- 4820 -0000 OPERATING TRANSFERS $ - $ - $ - $ - 0.00% Other Financing Use $ - $ - $ - $ - 0.00% 18 Planning $ 185,307.00 $ 74,463.58 $ 110,843.42 $ 110,843.42 59.82% 19 Municipal Buildings 101 -19- 4221 -0000 MAINTENANCE OF EQUIPMENT $ 11,400.00 $ 16,257.15 $ (4,857.15) $ (4,857.15) - 42.61% 101 -19- 4223 -0000 MAINTENANCE OF BUILDINGS $ 8,000.00 $ 3,791.51 $ 4,208.49 $ 4,208.49 52.61% 101 -19- 4245 -0000 GENERAL SUPPLIES $ 2,000.00 $ 752.53 $ 1,247.47 $ 1,247.47 62.37% Supplies $ 21,400.00 $ 20,801.19 $ 598.81 $ 598.81 2.80% 101 -19- 4380 -0000 UTILITY SERVICES $ 11,000.00 $ 3,434.34 $ 7,565.66 $ 7,565.66 68.78% Oil and Utility Charges $ 11,000.00 $ 3,434.34 $ 7,565.66 $ 7,565.66 68.78% 101 -19- 4302 -0000 CONSULTING FEES $ - $ - $ - $ - 0.00% 101 -19- 4304 -0000 LEGAL FEES $ - $ - $ - $ - 0.00% 101 -19- 4400 -0000 CONTRACTUAL SERVICES $ 9,800.00 $ 3,321.24 $ 6,478.76 $ 6,478.76 66.11% Professional Services $ 9,800.00 $ 3,321.24 $ 6,478.76 $ 6,478.76 66.11% 101 -19- 4321 -0000 COMMUNICATIONS - VOICE /DATA $ 34,000.00 $ 3,692.03 $ 30,307.97 $ 30,307.97 89.14% 101 -19- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL $ - $ - $ - $ - 0.00% 101 -19- 4360 -0000 INSURANCE $ 110,000.00 $ - $ 110,000.00 $ 110,000.00 100.00% 101 -19- 4361 -0000 INSURANCE DEDUCTIBLE $ - $ - $ - $ - 0.00% 101 -19- 4410 -0000 RENTALS $ 1,000.00 $ 243.94 $ 756.06 $ 756.06 75.61% 101 -19- 4433 -0000 DUES AND SUBSCRIPTIONS $ - $ - $ - $ - 0.00% 101 -19- 4437 -0000 TAXES /LICENSES $ - $ - $ - $ - 0.00% 101 -19- 4440 -0000 MISC SERVICES /CONTINGENCY $ - $ - $ - $ - 0.00% Other Services and Charges $ 145,000.00 $ 3,935.97 $ 141,064.03 $ 141,064.03 97.29% 101 -19- 4701 -0000 BOND PRINCIPAL $ - $ - $ - $ - 0.00% 101 -19- 4711 -0000 BOND INTEREST $ - $ - $ - $ - 0.00% Debt Service $ - $ - $ - $ - 0.00% General Ledger Expense vs Budget Account Number Description Budget YTD Amt Variance Available % Available 101 -19- 4820 -0000 OPERATING TRANSFERS $ 103,950.00 $ - $ 103,950.00 $ 103,950.00 100.00% Other Financing Use $ 103,950.00 $ - $ 103,950.00 $ 103,950.00 100.00% 19 Municipal Buildings $ 291,150.00 $ 31,492.74 $ 259,657.26 $ 259,657.26 89.18% 21 Police Protection 101 -21- 4221 -0000 MAINTENANCE OF EQUIPMENT $ - $ - $ - $ - 0.00% 101 -21- 4245 -0000 GENERAL SUPPLIES $ - $ - $ - $ - 0.00% Supplies $ - $ - $ - $ - 0.00% 101 -21- 4212 -0000 MOTOR FUELS & LUBRICANTS $ - $ - $ - $ - 0.00% 101 -21- 4380 -0000 UTILITY SERVICES $ - $ - $ - $ - 0.00% Oil and Utility Charges $ - $ - $ - $ - 0.00% 101 -21- 4304 -0000 LEGAL FEES $ - $ - $ - $ - 0.00% 101 -21- 4400 -0000 CONTRACTUAL SERVICES $ 1,042,556.00 $ 521,893.88 $ 520,662.12 $ 520,662.12 49.94% Professional Services $ 1,042,556.00 $ 521,893.88 $ 520,662.12 $ 520,662.12 49.94% 101 -21- 4440 -0000 MISC SERVICES /CONTINGENCY $ 2,500.00 $ 154.21 $ 2,345.79 $ 2,345.79 93.83% Other Services and Charges $ 2,500.00 $ 154.21 $ 2,345.79 $ 2,345.79 93.83% 101 -21- 4620 -0000 BUILDINGS & STRUCTURES $ 229,763.00 $ 114,882.00 $ 114,881.00 $ 114,881.00 50.00% Capital Outlay $ 229,763.00 $ 114,882.00 $ 114,881.00 $ 114,881.00 50.00% 101 -21- 4720 -0000 FISCAL AGENT FEES $ - $ - $ - $ - 0.00% Debt Service $ - $ - $ - $ - 0.00% 21 Police Protection $ 1,274,819.00 $ 636,930.09 $ 637,888.91 $ 637,888.91 50.04% 22 Fire Protection 101 -22- 4400 -0000 CONTRACTUAL SERVICES $ 344,940.00 $ 174,394.30 $ 170,545.70 $ 170,545.70 49.44% Professional Services $ 344,940.00 $ 174,394.30 $ 170,545.70 $ 170,545.70 49.44% 101 -22- 4440 -0000 MISC SERVICES /CONTINGENCY $ - $ - $ - $ - 0.00% Other Services and Charges $ - $ - $ - $ - 0.00% 101 -22- 4620 -0000 BUILDINGS & STRUCTURES $ 282,271.00 $ 139,211.32 $ 143,059.68 $ 143,059.68 50.68% Capital Outlay $ 282,271.00 $ 139,211.32 $ 143,059.68 $ 143,059.68 50.68% 22 Fire Protection $ 627,211.00 $ 313,605.62 $ 313,605.38 $ 313,605.38 50.00% 24 Protective Inspections 101 -24- 4101 -0000 FULL -TIME REGULAR $ 93,902.00 $ 40,562.77 $ 53,339.23 $ 53,339.23 56.80% 101 -24- 4102 -0000 OVERTIME $ - $ - $ - $ - 0.00% 101 -24- 4103 -0000 PART -TIME $ - $ - $ - $ - 0.00% 101 -24- 4106 -0000 OTHER $ - $ - $ - $ - 0.00% 101 -24- 4111 -0000 SEVERANCE PAY $ - $ - $ - $ - 0.00% 101 -24- 4121 -0000 PERA CONTRIB - CITY SHARE $ 6,808.00 $ 2,669.08 $ 4,138.92 $ 4,138.92 60.79% 101 -24- 4122 -0000 FICA CONTRIB - CITY SHARE $ 7,183.00 $ 2,430.62 $ 4,752.38 $ 4,752.38 66.16% 101 -24- 4131 -0000 EMPLOYEE INSURANCE - CITY $ 13,430.00 $ - $ 13,430.00 $ 13,430.00 100.00% 101 -24- 4141 -0000 UNEMPLOYMENT COMPENSATION $ - $ - $ - $ - 0.00% 101 -24- 4151 -0000 WORKERS COMPENSATION $ - $ 207.41 $ (207.41) $ (207.41) 0.00% Personal Services $ 121,323.00 $ 45,869.88 $ 75,453.12 $ 75,453.12 62.19% 101 -24- 4200 -0000 OFFICE SUPPLIES $ - $ - $ - $ - 0.00% 101 -24- 4221 -0000 MAINTENANCE OF EQUIPMENT $ - $ - $ - $ - 0.00% 101 -24- 4240 -0000 SMALL TOOLS /MINOR EQUIPMENT $ - $ - $ - $ - 0.00% 101 -24- 4245 -0000 GENERAL SUPPLIES $ 200.00 $ - $ 200.00 $ 200.00 100.00% Supplies $ 200.00 $ - $ 200.00 $ 200.00 100.00% 101 -24- 4212 -0000 MOTOR FUELS & LUBRICANTS $ - $ - $ - $ - 0.00% Oil and Utility Charges $ - $ - $ - $ - 0.00% General Ledger Expense vs Budget Account Number Description Budget YTD Amt Variance Available % Available 101 -24- 4400 -0000 CONTRACTUAL SERVICES $ 2,500.00 $ 455.00 $ 2,045.00 $ 2,045.00 81.80% Professional Services $ 2,500.00 $ 455.00 $ 2,045.00 $ 2,045.00 81.80% 101 -24- 4321 -0000 COMMUNICATIONS - VOICE /DATA $ - $ - $ - $ - 0.00% 101 -24- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL $ 2,500.00 $ 764.00 $ 1,736.00 $ 1,736.00 69.44% 101 -24- 4351 -0000 PRINTING AND PUBLISHING $ 150.00 $ 19.31 $ 130.69 $ 130.69 87.13% 101 -24- 4433 -0000 DUES AND SUBSCRIPTIONS $ 150.00 $ - $ 150.00 $ 150.00 100.00% 101 -24- 4440 -0000 MISC SERVICES /CONTINGENCY $ - $ - $ - $ - 0.00% Other Services and Charges $ 2,800.00 $ 783.31 $ 2,016.69 $ 2,016.69 72.02% 24 Protective Inspections $ 126,823.00 $ 47,108.19 $ 79,714.81 $ 79,714.81 62.86% 31 City Engineer 101 -31- 4101 -0000 FULL -TIME REGULAR $ - $ - $ - $ - 0.00% 101 -31- 4102 -0000 OVERTIME $ - $ - $ - $ - 0.00% 101 -31- 4103 -0000 PART -TIME $ - $ - $ - $ - 0.00% 101 -31- 4104 -0000 TEMPORARY REGULAR $ - $ - $ - $ - 0.00% 101 -31- 4106 -0000 OTHER $ - $ - $ - $ - 0.00% 101 -31- 4111 -0000 SEVERANCE PAY $ - $ - $ - $ - 0.00% 101 -31- 4121 -0000 PERA CONTRIB - CITY SHARE $ - $ - $ - $ - 0.00% 101 -31- 4122 -0000 FICA CONTRIB - CITY SHARE $ - $ - $ - $ - 0.00% 101 -31- 4131 -0000 EMPLOYEE INSURANCE - CITY $ - $ - $ - $ - 0.00% 101 -31- 4141 -0000 UNEMPLOYMENT COMPENSATION $ - $ - $ - $ - 0.00% 101 -31- 4151 -0000 WORKERS COMPENSATION $ - $ - $ - $ - 0.00% Personal Services $ - $ - $ - $ - 0.00% 101 -31- 4200 -0000 OFFICE SUPPLIES $ - $ - $ - $ - 0.00% 101 -31- 4221 -0000 MAINTENANCE OF EQUIPMENT $ - $ - $ - $ - 0.00% 101 -31- 4245 -0000 GENERAL SUPPLIES $ - $ 36.75 $ (36.75) $ (36.75) 0.00% Supplies $ - $ 36.75 $ (36.75) $ (36.75) 0.00% 101 -31- 4303 -0000 ENGINEERING FEES $ 37,500.00 $ 672.75 $ 36,827.25 $ 36,827.25 98.21% 101 -31- 4400 -0000 CONTRACTUAL SERVICES $ 48,000.00 $ 8,000.00 $ 40,000.00 $ 40,000.00 83.33% Professional Services $ 85,500.00 $ 8,672.75 $ 76,827.25 $ 76,827.25 89.86% 101 -31- 4321 -0000 COMMUNICATIONS - VOICE /DATA $ - $ - $ - $ - 0.00% 101 -31- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL $ - $ - $ - $ - 0.00% 101 -31- 4351 -0000 PRINTING AND PUBLISHING $ 300.00 $ - $ 300.00 $ 300.00 100.00% 101 -31- 4410 -0000 RENTALS $ - $ - $ - $ - 0.00% 101 -31- 4433 -0000 DUES AND SUBSCRIPTIONS $ 2,100.00 $ - $ 2,100.00 $ 2,100.00 100.00% 101 -31- 4437 -0000 TAXES /LICENSES $ - $ - $ - $ - 0.00% Other Services and Charges $ 2,400.00 $ - $ 2,400.00 $ 2,400.00 100.00% 31 City Engineer $ 87,900.00 $ 8,709.50 $ 79,190.50 $ 79,190.50 90.09% 32 Public Works Service 101 -32- 4101 -0000 FULL -TIME REGULAR $ 334,078.00 $ 92,663.41 $ 241,414.59 $ 241,414.59 72.26% 101 -32- 4102 -0000 OVERTIME $ 2,500.00 $ 2,435.61 $ 64.39 $ 64.39 2.58% 101 -32- 4103 -0000 PART -TIME $ - $ - $ - $ - 0.00% 101 -32- 4104 -0000 TEMPORARY REGULAR $ - $ - $ - $ - 0.00% 101 -32- 4105 -0000 STREET PAGER PAY $ - $ 2,541.22 $ (2,541.22) $ (2,541.22) 0.00% 101 -32- 4106 -0000 OTHER $ - $ - $ - $ - 0.00% 101 -32- 4111 -0000 SEVERANCE PAY $ - $ - $ - $ - 0.00% 101 -32- 4121 -0000 PERA CONTRIB - CITY SHARE $ 24,402.00 $ 6,046.77 $ 18,355.23 $ 18,355.23 75.22% 101 -32- 4122 -0000 FICA CONTRIB - CITY SHARE $ 25,748.00 $ 6,251.70 $ 19,496.30 $ 19,496.30 75.72% 101 -32- 4131 -0000 EMPLOYEE INSURANCE - CITY $ 52,859.00 $ - $ 52,859.00 $ 52,859.00 100.00% 101 -32- 4141 -0000 UNEMPLOYMENT COMPENSATION $ - $ - $ - $ - 0.00% 101 -32- 4151 -0000 WORKERS COMPENSATION $ - $ 4,136.98 $ (4,136.98) $ (4,136.98) 0.00% Personal Services $ 439,587.00 $ 114,075.69 $ 325,511.31 $ 325,511.31 74.05% General Ledger Expense vs Budget Account Number Description 101 -32- 4200 -0000 OFFICE SUPPLIES 101 -32- 4208 -0000 POSTAGE 101 -32- 4221 -0000 MAINTENANCE OF EQUIPMENT 101 -32- 4223 -0000 MAINTENANCE OF BUILDINGS 101 -32- 4240 -0000 SMALL TOOLS /MINOR EQUIPMENT 101 -32- 4245 -0000 GENERAL SUPPLIES 101 -32- 4250 -0000 ROAD MAINT MATERIALS $ Supplies 101 -32- 4212 -0000 MOTOR FUELS & LUBRICANTS 101 -32- 4380 -0000 UTILITY SERVICES 101 -32- 4399 -0000 UTILITIES - STREET LIGHTS 0.00% Oil and Utility Charges 101 -32- 4303 -0000 ENGINEERING FEES 101 -32- 4305 -0000 DRUG TESTING 101 -32- 4400 -0000 CONTRACTUAL SERVICES 13,940.84 Professional Services 101 -32- 4321 -0000 COMMUNICATIONS - VOICE /DATA 101 -32- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL 101 -32- 4351 -0000 PRINTING AND PUBLISHING 101 -32- 4410 -0000 RENTALS 101 -32- 4433 -0000 DUES AND SUBSCRIPTIONS 101 -32- 4437 -0000 TAXES /LICENSES 101 -32- 4440 -0000 MISC SERVICES /CONTINGENCY 101 -32- 4499 -0000 FEMA ELIGLIBLE EXPENSES 3,134.28 Other Services and Charges 101 -32- 4820 -0000 OPERATING TRANSFERS $ Other Financing Use 32 Public Works Service 33 Ice & Snow Removal 101 -33- 4101 -0000 FULL -TIME REGULAR 101 -33- 4102 -0000 OVERTIME 101 -33- 4103 -0000 PART -TIME 101 -33- 4106 -0000 OTHER 101 -33- 4111 -0000 SEVERANCE PAY 101 -33- 4121 -0000 PERA CONTRIB - CITY SHARE 101 -33- 4122 -0000 FICA CONTRIB - CITY SHARE 101 -33- 4131 -0000 EMPLOYEE INSURANCE - CITY 101 -33- 4141 -0000 UNEMPLOYMENT COMPENSATION 101 -33- 4151 -0000 WORKERS COMPENSATION 51,000.00 Personal Services 101 -33- 4245 -0000 GENERAL SUPPLIES 31,997.54 Supplies 101 -33- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL $ Other Services and Charges 33 Ice & Snow Removal Budget YTD Amt Variance Available % Available $ 200.00 $ 862.41 $ (662.41) $ (662.41) - 331.21% $ - $ - $ - $ - 0.00% $ 18,000.00 $ 4,059.16 $ 13,940.84 $ 13,940.84 77.45% $ 7,000.00 $ 243.73 $ 6,756.27 $ 6,756.27 96.52% $ 3,500.00 $ 365.72 $ 3,134.28 $ 3,134.28 89.55% $ 90,000.00 $ 4,012.96 $ 85,987.04 $ 85,987.04 95.54% $ - $ 6,713.71 $ (6,713.71) $ (6,713.71) 0.00% $ 118,700.00 $ 16,257.69 $ 102,442.31 $ 102,442.31 86.30% $ 51,000.00 $ 19,002.46 $ 31,997.54 $ 31,997.54 62.74% $ 15,000.00 $ 7,289.75 $ 7,710.25 $ 7,710.25 51.40% $ 44,000.00 $ 11,360.31 $ 32,639.69 $ 32,639.69 74.18% $ 110,000.00 $ 37,652.52 $ 72,347.48 $ 72,347.48 65.77% $ - $ - $ - $ - 0.00% $ 1,800.00 $ 51.65 $ 1,748.35 $ 1,748.35 97.13% $ 64,000.00 $ 14,666.52 $ 49,333.48 $ 49,333.48 77.08% $ 65,800.00 $ 14,718.17 $ 51,081.83 $ 51,081.83 77.63% $ 2,700.00 $ 1,258.50 $ 1,441.50 $ 1,441.50 53.39% $ 6,500.00 $ - $ 6,500.00 $ 6,500.00 100.00% $ - $ - $ - $ - 0.00% $ 1,000.00 $ 17.64 $ 982.36 $ 982.36 98.24% $ 1,700.00 $ 1,786.00 $ (86.00) $ (86.00) -5.06% $ 900.00 $ 789.00 $ 111.00 $ 111.00 12.33% $ 4,000.00 $ 72.26 $ 3,927.74 $ 3,927.74 98.19% $ - $ - $ - $ - 0.00% $ 16,800.00 $ 3,923.40 $ 12,876.60 $ 12,876.60 76.65% $ 800,000.00 $ - $ 800,000.00 $ 800,000.00 100.00% $ 800,000.00 $ - $ 800,000.00 $ 800,000.00 100.00% $ 1,550,887.00 $ 186,627.47 $ 1,364,259.53 $ 1,364,259.53 87.97% $ 37,455.00 $ 29,490.18 $ 7,964.82 $ 7,964.82 21.27% $ 7,500.00 $ 8,839.49 $ (1,339.49) $ (1,339.49) - 17.86% $ - $ - $ - $ - 0.00% $ - $ - $ - $ - 0.00% $ - $ - $ - $ - 0.00% $ 3,259.00 $ 2,831.96 $ 427.04 $ 427.04 13.10% $ 3,439.00 $ 2,480.55 $ 958.45 $ 958.45 27.87% $ 6,686.00 $ - $ 6,686.00 $ 6,686.00 100.00% $ - $ - $ - $ - 0.00% $ - $ 1,749.94 $ (1,749.94) $ (1,749.94) 0.00% $ 58,339.00 $ 45,392.12 $ 12,946.88 $ 12,946.88 22.19% $ 45,000.00 $ 25,591.20 $ 19,408.80 $ 19,408.80 43.13% $ 45,000.00 $ 25,591.20 $ 19,408.80 $ 19,408.80 43.13% $ - $ - $ - $ - 0.00% $ - $ - $ - $ - 0.00% $ 103,339.00 $ 70,983.32 $ 32,355.68 $ 32,355.68 31.31% General Ledger Expense vs Budget Account Number Description Budget YTD Amt Variance Available % Available 52 Park Maintenance 101 -52- 4101 -0000 FULL -TIME REGULAR $ 69,784.00 $ 36,658.57 $ 33,125.43 $ 33,125.43 47.47% 101 -52- 4102 -0000 OVERTIME $ 2,500.00 $ - $ 2,500.00 $ 2,500.00 100.00% 101 -52- 4103 -0000 PART -TIME $ 12,000.00 $ 393.75 $ 11,606.25 $ 11,606.25 96.72% 101 -52- 4104 -0000 TEMPORARY REGULAR $ - $ - $ - $ - 0.00% 101 -52- 4106 -0000 OTHER $ - $ - $ - $ - 0.00% 101 -52- 4111 -0000 SEVERANCE PAY $ - $ - $ - $ - 0.00% 101 -52- 4121 -0000 PERA CONTRIB - CITY SHARE $ 5,241.00 $ 2,074.49 $ 3,166.51 $ 3,166.51 60.42% 101 -52- 4122 -0000 FICA CONTRIB - CITY SHARE $ 6,448.00 $ 2,312.01 $ 4,135.99 $ 4,135.99 64.14% 101 -52- 4131 -0000 EMPLOYEE INSURANCE - CITY $ 13,500.00 $ - $ 13,500.00 $ 13,500.00 100.00% 101 -52- 4141 -0000 UNEMPLOYMENT COMPENSATION $ - $ - $ - $ - 0.00% 101 -52- 4151 -0000 WORKERS COMPENSATION $ - $ 1,513.58 $ (1,513.58) $ (1,513.58) 0.00% Personal Services $ 109,473.00 $ 42,952.40 $ 66,520.60 $ 66,520.60 60.76% 101 -52- 4208 -0000 POSTAGE $ - $ - $ - $ - 0.00% 101 -52- 4221 -0000 MAINTENANCE OF EQUIPMENT $ 6,000.00 $ 206.64 $ 5,793.36 $ 5,793.36 96.56% 101 -52- 4223 -0000 MAINTENANCE OF BUILDINGS $ 4,000.00 $ 35.50 $ 3,964.50 $ 3,964.50 99.11% 101 -52- 4240 -0000 SMALL TOOLS /MINOR EQUIPMENT $ 800.00 $ - $ 800.00 $ 800.00 100.00% 101 -52- 4245 -0000 GENERAL SUPPLIES $ 9,500.00 $ 2,406.50 $ 7,093.50 $ 7,093.50 74.67% 101 -52- 4246 -0000 PROGRAM SUPPLIES $ - $ - $ - $ - 0.00% 101 -52- 4247 -0000 TREES PURCHASED $ - $ - $ - $ - 0.00% Supplies $ 20,300.00 $ 2,648.64 $ 17,651.36 $ 17,651.36 86.95% 101 -52- 4380 -0000 UTILITY SERVICES $ 9,000.00 $ 5,294.89 $ 3,705.11 $ 3,705.11 41.17% Oil and Utility Charges $ 9,000.00 $ 5,294.89 $ 3,705.11 $ 3,705.11 41.17% 101 -52- 4302 -0000 CONSULTING FEES $ - $ - $ - $ - 0.00% 101 -52- 4303 -0000 ENGINEERING FEES $ 2,000.00 $ - $ 2,000.00 $ 2,000.00 100.00% 101 -52- 4304 -0000 LEGAL FEES $ - $ - $ - $ - 0.00% 101 -52- 4400 -0000 CONTRACTUAL SERVICES $ 9,800.00 $ 2,181.00 $ 7,619.00 $ 7,619.00 77.74% 101 -52- 4401 -0000 LAKE MINNETONKA TREATMENT $ - $ - $ - $ - 0.00% 101 -52- 4402 -0000 CHRISTMAS LAKE AIS INSPECTIONS $ - $ - $ - $ - 0.00% Professional Services $ 11,800.00 $ 2,181.00 $ 9,619.00 $ 9,619.00 81.52% 101 -52- 4321 -0000 COMMUNICATIONS - VOICE /DATA $ 1,800.00 $ 625.19 $ 1,174.81 $ 1,174.81 65.27% 101 -52- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL $ 1,000.00 $ - $ 1,000.00 $ 1,000.00 100.00% 101 -52- 4351 -0000 PRINTING AND PUBLISHING $ - $ - $ - $ - 0.00% 101 -52- 4410 -0000 RENTALS $ 11,000.00 $ 3,778.42 $ 7,221.58 $ 7,221.58 65.65% 101 -52- 4433 -0000 DUES AND SUBSCRIPTIONS $ - $ - $ - $ - 0.00% 101 -52- 4440 -0000 MISC SERVICES /CONTINGENCY $ - $ - $ - $ - 0.00% 101 -52- 4450 -0000 BANK SERVICE CHARGES $ - $ - $ - $ - 0.00% Other Services and Charges $ 13,800.00 $ 4,403.61 $ 9,396.39 $ 9,396.39 68.09% 52 Park Maintenance $ 164,373.00 $ 57,480.54 $ 106,892.46 $ 106,892.46 65.03% 53 Recreation 101 -53- 4101 -0000 FULL -TIME REGULAR $ 22,211.00 $ 9,928.16 $ 12,282.84 $ 12,282.84 55.30% 101 -53- 4102 -0000 OVERTIME $ - $ 550.21 $ (550.21) $ (550.21) 0.00% 101 -53- 4103 -0000 PART -TIME $ 10,000.00 $ 9,206.30 $ 793.70 $ 793.70 7.94% 101 -53- 4121 -0000 PERA CONTRIB - CITY SHARE $ 1,610.00 $ 766.76 $ 843.24 $ 843.24 52.38% 101 -53- 4122 -0000 FICA CONTRIB - CITY SHARE $ 2,464.00 $ 1,495.14 $ 968.86 $ 968.86 39.32% 101 -53- 4131 -0000 EMPLOYEE INSURANCE - CITY $ 458.00 $ - $ 458.00 $ 458.00 100.00% 101 -53- 4151 -0000 WORKERS COMPENSATION $ - $ 49.92 $ (49.92) $ (49.92) 0.00% Personal Services $ 36,743.00 $ 21,996.49 $ 14,746.51 $ 14,746.51 40.13% 101 -53- 4245 -0000 GENERAL SUPPLIES $ - $ 500.00 $ (500.00) $ (500.00) 0.00% 101 -53- 4246 -0000 PROGRAM SUPPLIES $ 5,800.00 $ 1,667.50 $ 4,132.50 $ 4,132.50 71.25% Supplies $ 5,800.00 $ 2,167.50 $ 3,632.50 $ 3,632.50 62.63% 101 -53- 4302 -0000 CONSULTING FEES $ - $ - $ - $ - 0.00% 101 -53- 4400 -0000 CONTRACTUAL SERVICES $ 10,500.00 $ - $ 10,500.00 $ 10,500.00 100.00% Professional Services $ 10,500.00 $ - $ 10,500.00 $ 10,500.00 100.00% General Ledger Expense vs Budget Account Number Description Budget 101 -53- 4321 -0000 COMMUNICATIONS - VOICE /DATA $ 101 -53- 4331 -0000 TRAVEL, CONFERENCE & SCHOOL $ 101 -53- 4351 -0000 PRINTING AND PUBLISHING $ 101 -53- 4433 -0000 DUES AND SUBSCRIPTIONS $ 101 -53- 4437 -0000 TAXES /LICENSES $ 101 -53- 4441 -0000 ARCTIC FEVER PROGRAMS $ 101 -53- 4442 -0000 SNOW PRINCESS TEA PARTY $ 101 -53- 4450 -0000 BANK SERVICE CHARGES $ 250.00 Other Services and Charges $ 101 -53- 4820 -0000 OPERATING TRANSFERS $ 100.00% Other Financing Use $ 53 Recreation $ 101 General Fund $ Expense Total 2,908.36 $ YTD Amt Variance Available % Available - $ - $ - $ - 0.00% 200.00 $ - $ 200.00 $ 200.00 100.00% 850.00 $ - $ 850.00 $ 850.00 100.00% 250.00 $ - $ 250.00 $ 250.00 100.00% - $ - $ - $ - 0.00% 7,000.00 $ 2,908.36 $ 4,091.64 $ 4,091.64 58.45% - $ 2,449.19 $ (2,449.19) $ (2,449.19) 0.00% - $ - $ - $ - 0.00% 8,300.00 $ 5,357.55 $ 2,942.45 $ 2,942.45 35.45% 42,000.00 $ - $ 42,000.00 $ 42,000.00 100.00% 42,000.00 $ - $ 42,000.00 $ 42,000.00 100.00% 103,343.00 $ 29,521.54 $ 73,821.46 $ 73,821.46 71.43% 5,547,054.00 $ 2,044,824.23 $ 3,502,229.77 $ 3,502,229.77 63.14% 5,547,054.00 $ 2,044,824.23 $ 3,502,229.77 $ 3,502,229.77 63.00%