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09-08-14 CC Reg Mtg AgendaCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 8, 2014 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby Hotvet Siakel Sundberg Woodruff Attachments B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, August 25, 2014 Minutes 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List Claims List B. Approval of the Mound Fire Department 2015 Budget Administrator's memo C. Approval of the Lake Minnetonka Communications Commission 2015 Administrator's Budget memo, Resolution D. Accepting Quotes and Award Project for the 2014 Pavement Marking Project Engineer's Memo, Resolution 4. MATTERS FROM THE FLOOR (No Council action will be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS 7. PARKS 8. PLANNING A. Report on September 2, 2014 Planning Commission meeting CITY COUNCIL REGULAR MEETING AGENDA — September 8, 2014 Page 2 of 2 9. ENGINEERING /PUBLIC WORKS A. Freeman Park Drainage Reconsideration B. Consider Adding Traffic Signal Painting for Christmas Lake Road and State Trunk Hwy. 7 to the 2015 Capital Improvement Program 10. GENERAL /NEW BUSINESS A. Approval of the Excelsior Fire District 2015 Budget B. Adoption of the Preliminary 2015 General Fund Operating Budget and Tax Levy C. Selection of the Truth -in- Taxation Hearing Date D. Refuse Collection Schedule 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report 2. Trails Schedule B. Mayor and City Council 13. ADJOURN Attachments Director of Public Works' memo Director of Public Works' memo Administrator's memo Finance Director's memo, Resolution Finance Director's memo, Resolution Planning Director's memo, Ordinance Finance Director's memo Trails Schedule CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 . 952- 960 -7900 Fax: 952 - 474 -0128 • www.ci.shorewood.mnmtiis • cityhallgci.shorewood.mn.tiis Executive Summary Shorewood City Council Regular Meeting Monday, September 8, 2014 7:00 p.m. A 5:30 PM Work Session is scheduled this evening. An EDA meeting will immediately follow the Regular Council meeting. Agenda Item 93A: Enclosed is the Verified Claims List for Council approval. Agenda Item 9313: The Mound Fire Department 2015 Budget is provided for approval. Agenda Item 93C: The Lake Minnetonka Communications Commission 2015 Budget is provided for approval. Agenda Item 931): This item is accepting the quote and Awarding the Project for the 2014 Pavement Marking Project. Agenda Item 94: Matters from the Floor—members of the public have an opportunity to address the Council on an issue not on the agenda; no Council action will be taken. Agenda Item 95: There are no public hearings scheduled this evening. Agenda Item 96: There are no reports or presentations scheduled this evening. Agenda Item 97: There are no Park items this evening. Agenda Item 98A: A report on the September 2 Planning Commission meeting will be provided. Agenda Item 99A: At the July 14"', City Council meeting, Mr. Don Aslesen appeared before the City Council to request drainage modifications to Freeman Park. Subsequent to that meeting, the Mayor has asked that this item be brought back for consideration. Agenda Item 9913: The City of Greenwood has asked if the City of Shorewood would participate in a signal repainting project at the intersection of Christmas Lake Road and Trunk Highway 7. Agenda Item 910A: The Excelsior Fire District 2015 Budget is provided for approval. Agenda Item 91OB: This item adopts the preliminary 2015 General Fund Operating Budget and Tax Levy by resolution. Agenda Item 91OC: This resolution sets the Truth -in- Taxation Hearing Date for December 1, 2014, and provides for a continuation date of December 8, if needed. Executive Summary — City Council Meeting of September 8, 2014 Page 2 of 2 Agenda Item #lOD: At the August 25th City Council meeting, Council amended the draft nuisance (noise) ordinance (Section 501.05) to limit refuse hauling from 7:00 AM - 8:00 PM. This time conflicts with the City Code Section 503.06, Refuse or Yard Waste Collection Schedule, which permits collection from 6:00 AM — 8:00 PM. The attached ordinance amends City Code 503.06 to be consistent with the recently adopted nuisance (noise) Ordinance Section 501.05. Staff also recommends making the change effective after October 31, 2014, to allow notification to and time for refuse haulers to adjust their pick -up schedules. Agenda Item 11: There are no items of old business. Agenda Item 912.A: The Monthly Budget Report and the Trail Schedule is attached. Agenda Items 91213: Mayor and City Council Members may report on recent activities. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 25, 2014 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet and Joynes; City Clerk Panchyshyn; Planning Brown; and City Engineer Hornby Absent: Councilmembers Sundberg and Woo B. Review Agenda #Za 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. ielsen; DeJong City Administrator r of Public Works Administrator Joynes asked that Item 10.13 Adopting the Preliminary General Fund Budget and Tax Levy and Item 10.0 Selection of the Truth -in- Taxation Hearing Date be moved to Council's September 8, 2014, regular meeting agenda. The work session that had been scheduled for immediately before this meeting had been cancelled because Councilmembers Sundberg and Woodruff were not going to be in attendance. During the work session there was going to be additional discussion about the proposed forester / environmental specialist position before the preliminary Budget was adopted. He noted the State of Minnesota has changed its rule about when maximum tax levies have to be certified by. The new date for certification of the City's maximum tax levy is now September 30; it used to be September 15. Zerby moved, approving the agenda as amended. Councilmeber Siakel ; asked why, the maximum levy cannot be set because Council discussed a maximum levy of 2.5 percent. Administrator Joynes explained there had been questions about whether the proposed position should be full time or a 4.75 full time equivalent (FTE) position. There are some issues coming up. For example, earlier in the day he forwarded to Council South Lake Minnetonka Police Department (SLMPD) Chief Litsey's Supplemental Traffic Enforcement Proposal. The cost for that has not been included in the preliminary 2015 Budget. Siakel seconded. Motion passed 310. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, August 11, 2014 Siakel moved, Hotvet seconded, Approving the City Council Work Session Minutes of August 11, 2014, as presented. Motion passed 310. B. City Council Regular Meeting Minutes, August 11, 2014 CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 25, 2014 Page 2 of 9 Hotvet moved, Siakel seconded, Approving the City Council Regular Meeting Minutes of August 11, 2014, as presented. Motion passed 310. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Siakel moved, Hotvet seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolution Therein. A. Approval of the Verified Claims List B. New Liquor License Request from MGM Li (This Item was moved to Item 10.1) Under Gene: C. Accept Proposal for Professional Design and Programming, West Water Tower D. Adopting RESOLUTION NO. 14 -071, "A Re. 3 for Valleywood Area Improvements, City Pi Motion passed 310. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented 5. PUBLIC None. 6. REPORT None. 7. PARKS 5660 County Road 19 ew tsusmess. illation of E ion Approvi t 13 -01." A. Report on the August 19, 2014 Park Commission Meeting ical Controls and Order No. Chair Mangold reported on matters considered and actions taken at the August 19, 2014, Park Commission meeting (as ,detailed in the minutes of that meeting). Mayor Zerby stated he welcomed the idea of him, Chair Mangold, Director Nielsen and maybe another member of Council meeting with representatives from the City of Chanhassen about participating in the improvements to Cathcart Park because the new development in Chanhassen is not far from the Park. He asked Director Nielsen to reach out to his counterpart at Chanhassen. He then stated he appreciated the Park Commission's efforts. Councilmember Hotvet stated she likes the master plan approach the Commission wants to take for the City's parks. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 25, 2014 Page 3 of 9 8. PLANNING A. City Code Amendment to Chapter 500, Noise Ordinance Director Nielsen stated that for many years there has been discussion about the City's lack of a noise ordinance. He explained that there are construction noise regulations that are imposed as part of the building permit process. But, there are many hours of operation for various things that are not currently enforced by the police because the City does not have any regulations in its code for them. The Planning Commission has been working for about two years on a draft noise ordinance. (A copy of it was included in the meeting packet.) The Commission wanted the City's regulations to be similar to those in the other cities in the South Lake area; most importantly the City of Excelsior. The hours of operation proposed in the draft ordinance are relatively consistent with Excelsior's with some Minor exceptions. He stated the police should be able to enforce the regulations. He noted the Commission unanimously recommended approval of the noise ordinance. Mayor Zerby asked how noise is defined. He has not found Nielsen noted it is not defined. Nielsen explained the a generating activities can take place. There are noise levels1i Minnesota Pollution Control Agency's (MPCA's) noise ler Unfortunately, most noise complaints the City receives are way to measure the noise level. Zerby stated he has heard comments from residents, al because the pumps run almost continuously. He askt Director Nielsen stated that is a sustained noise and if tr that issue could be addressed if the City receives a coml Zerby then stated that from his perspective and from t 6:00 A.M. start time for refuse hauling is quite early. t and there are a number of trucks that come through the time be changed to 7:00 A.M: N make her nervous;because high days in her neighborhood along Councilmember Hotvet expre residential' 'construction, repz proposed allowable hours are stated there are tires lawns a the weekend. She suaaested th Councilmember Siakel proposed changes. Lane. ition in the draft ordinance. Director aken was to limit the hours noise na Code that are consistent with the they are for sustained noise. t noise and there is no good the noise generated from pumps on hot tubs that would be considered as a noise issue. ise level exceeds the MPCA's guidelines then he perspective of residents in his neighborhood a 1 his neighborhood that seems to be the start time neighborhood at that time. He suggested the start elsior's. Councilmember Hotvet stated that would waiting for the school bus at 7:00 A.M. on school oncern about the proposed time exception for homeowner or occupant or maintenance activities which includes lawn maintenance. The n 9:00 A.M. and 6:00 P.M. on Sundays and public holidays. She mowed after 6:00 P.M. especially if a person has been gone over be changed to between 8:00 A.M. and 8:00 P.M. that enforcement is complaint driven. She stated she can support the Siakel moved, Zerby seconded, Approving ORDINANCE NO. 516 "An Ordinance Amending Title 500 of the Shorewood Zoning Code, Regarding Nuisances (Noise)" subject to changing the weekend hours of operation for domestic power equipment to between 8:00 A.M. and 8:00 P.M., changing the start time for refuse hauling to 7:00 A.M., and changing the exception for residential construction, repairs or maintenance, including lawn maintenance, conducted by the homeowner or occupant be permitted between the house of 8:00 A.M. and 8:00 P.M. on Sundays and public CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 25, 2014 Page 4 of 9 holidays; and, Adopting RESOLUTION NO. 14 -072, "A Resolution Approving Publication of Ordinance No. 516 by Title and Summary." Motion passed 310. 9. ENGINEERING /PUBLIC WORKS A. Rejecting Bids for the Galpin Lake Road Sidewalk Project, City Project 13 -06 Engineer Hornby explained that on August 19, 2014, bids were opened for the Galpin Lake Road sidewalk project. The City received four bids with the lowest bid submitted by Rosti Construction of Jordan, Minnesota, in the amount of $1,219,919.00. The City's portion of that is $1,055,152.82 and the City of Chanhassen's portion is $164.766.18. The feasibility report construction amount for the six-foot - wide trail/sidewalk was $689,908.45. The Capital Improvement Program (CIP) allocated $680,100 for the construction of the project and that includes Minnesota State Aid (MSA), funding. The City will be allocated about $220,000 in MSA funding for the 2015 construction season .and the City's current unencumbered amount is about $72,000. The reason staff recommends Council reject the bids is related to the CIP and the feasibility report. The engineer's estimate for the project was 51,174,540 as designed. The staff for Chanhassen has indicated it is considering recommending the Chanhassen Council also reject the bids during that Council's September 8 meeting. He has spoken with a couple of the contractors. The lowest bidder thought it would be important to construct the retaining walls this year so they can go through a freeze /thaw cycle. One of the higher bidders indicated they could not bring its bid down much because they thought it was too little work in a very complex project corridor. Staff has found out that overall bids have been coming in high this fall mainly because of the compressed construction season Basically May and June were lost out in the construction season. There are some unknowns also. For example, there is uncertainty about the cost of the pavement which is oil based for 2015. Hornby noted that the h feasibility amount. He dollar bid project. The length of the Smithtown Mayor cited tl apart. She of the aback by bid received without the intersection improvements is 42 percent above the toted that the Smithtown Road west sidewalk project was a $1.3 million a Lake Road sidewalk project bid is about $1.1 million and it is half the sidewalk. ire that construction bids have been coming in high for many projects. He ;c Rivers; Park District (TRPD) LRT overpass project at County Road 19. high bids it has received for the project. asked why the feasibility report projected cost and the bid amounts are so far )arity is�shocking, alarming and frustrating for her. Engineer Hornby explained that is in part because of the time of the bids and the compressed construction season which were not taken into account in the feasibility report. Hornby noted that some changes had been made to the design when compared to the feasibility report. A realignment of the intersection of Galpin Lake Road and Mayflower Road was added. That was done to eliminate the need to acquire right of way, reduce the impact on wetlands, to assist with drainage improvements and to include geometries to provide traffic calming. Originally the project would have had 2,600 square feet of wetland impact. The permit submitted has 200 square feet of permanent impact to wetlands. Also, the feasibility report included pricing for a boulder retaining wall. That type of wall has to be fit back further. In order to reduce the impact on wetlands the design was changed to a modular block retaining wall and that costs about twice as much as the boulder wall. The cost for the retaining wall is almost $300,000. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 25, 2014 Page 5 of 9 Councilmember Hotvet asked if it is typical to be 50 percent off. She asked what the discrepancy was between the feasibility report and the final bill for the Smithtown Road sidewalk project. Engineer Hornby stated he does not recall. Director Brown stated the bidding market is highly escalated because of the compressed construction season. That is the primary factor for the discrepancy. He then stated from his perspective he thought the City would receive a better compliment of bids if the project is rebid next spring. He explained he is nervous when any project is opened in the fall because fall can be a wet season. And, his apprehension would be significantly increased because of the complexity of the project. He recommended the project be rebid next spring and noted that the project would not have been completed in 2014 anyway. Councilmember Hotvet asked if staff anticipates a normal bidding c there needs to be a full frost cycle before signing off on the retainir frost cycle is preferred and noted that in the spring bidding process' allows for some time for the wall to settle before the bituminous tre he hopes a normal bidding climate will come back in the spring but the stock market. Councilmember Hotvet asked that except for the few changes is feasibility report, if the design costs and the feasibility report project Director Brown noted that the feasibility study process is a solid pr( in the feasibility report. That is what the market has,bared out previ are compressed because of climate changes the bidding reflects that. Engineer Hornby stated from this fall. We in the spring. She also asked if vall: Engineer Hornby stated a full ;re will be something included that s put down. Director Brown stated t is somewhat like trying to predict �e %design when compared to the costs are somewhat equal. staff stands behind the costs explained when contractors ociates has been seeing high bids Administrator Joynes explained that the TRPD overpass project was estimated at $3 million and bids came in at $4.5 million and it had two, other projects that had about that same ratio. He related that TRPD Board Chair Gunyou has stated that for some of the larger projects there is competition with the new Vikings stadium relative to things such as personpower and materials. He stated there have also been five years when the construetion industry has shrunk because of companies going bankrupt. There are a surge of projects and there are fewer people to do them this year at the same time as there are bigger projects consuming the assets. Engineer Hornby Mated staff is Still working on some agency permitting items and noted that he thought they are relatively' minor. He wants to keep that moving forward so the project can be rebid in the spring. Mayor Zerby noted that trail schedule indicates the Smithtown Road east walkway project is scheduled to be bid in May 2015. He asked if there could be economies of scale if the two projects were bid together. Engineer Hornby noted that he has spoken to contractors about that and they indicated more work could result in a more favorable cost. Siakel moved, Zerby seconded, Adopting RESOLUTION NO. 14 -073, "A Resolution Rejecting Bids for Galpin Lake Road Sidewalk Improvement Project, City Project 13 -06" and directing staff to rebid the project in the spring of 2015. Motion passed 310. B. Approve Plans and Specification and Authorize Advertisement for Bid for the 2014 Mil and Overlay, City Project 14 -04 CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 25, 2014 Page 6 of 9 Engineer Hornby noted the meeting packet contains a copy of the title sheet for the 2014 Mill and Overlay Project. It shows which roadways are included in the Project. The roadways are also listed in his memorandum dated August 25, 2014. He also noted the 2014 Capital Improvement Program has allocated $264,000 from the Street Reconstruction Fund for the Project. He stated staff is asking Council to adopt the resolution approving plans and specifications and authorizing advertisement for bids for the Project. The bid opening will be at 10:00 A.M. on September 18, 2014. Siakel moved, Hotvet seconded, Adopting RESOLUTION NO. 14 -074, "A Resolution Approving Plans and Specifications and Authorizing for Advertisement for Bids for 2014 Bituminous Mill & Overlay Project, City Project 14 -04." Motion passed 310. 10. GENERAL /NEW BUSINESS A. Approval of the Joint and Cooperative Communications Commission Mayor Zerby explained the approval of the Joint and Cooperz Minnetonka Communications Commission (LMCC) is basically Cooperative Agreement had been amended several times during the existence. Because of the amendments there were some things that w the LMCC had been directed to rewrite the Agreement so it was sily are no real changes to the City. He noted that in 2013 the current A percent of the LMCC member cities to make a change to the Agref member cities to approve a change. He recommended approval of the t II with the Lake Minnetonka tive Agreement 'II with., the Lake a housekeeping item. The current many years the LMCC has been in re not easily clear. The attorney for ler and easier to understand. There reement was amended to allow 70 icht; it had previously required all Siakel moved, Zerby seconded, Adopting RESOLUTION NO 14 -075, "A Resolution Authorizing the Mayor and City Administrator to Enter Into the Joint and Cooperative Agreement II with the Lake Minnetonka Communications Commission." Motion passed 310. B. Adoption of the Preliminary 2015 General Fund Operating Budget and Tax Levy This was continued to Council's September 8,' 2014, meeting agenda at Administrator Joynes's request. C. Selection of the Truth -in- Taxation Hearing Date This was continued to Council's', September 8, 2014, meeting agenda at Administrator Joynes's request. C. New Liquor License Request from MGM Liquors Location 5660 County Road 19 This item was removed from the Consent Agenda at Administrator Joynes's request. Administrator Joynes stated the City has received an off -sale liquor license application from Wine & Spirits by JD, Inc. dba MGM Wine & Spirits for a 5660 County Road MGM franchise location. That franchise is currently located in the City of Tonka Bay. The application is nothing out of the ordinary. But, the City wanted to make sure that if it were to become involved with the redevelopment of that northwest quadrant of the Smithtown Road and County Road 19 intersection it wanted to have the first option to purchase the 5660 property. The license will not be signed until the Option to Purchase Agreement with Real Estate Holdings by JD, LLC, has been successfully executed by the Shorewood Economic Development Authority. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 25, 2014 Page 7 of 9 Councilmember Hotvet stated that if the City wanted to purchase the property a few years from now she asked what type of notice has to be given. Attorney Keane stated it is his recollection that the Agreement provides for a one -year notice to Real Estate Holdings by JD, LLC to relocate and complete the exercise of the Option to Purchase Agreement. He noted that is commercially reasonable for that type of deal. Siakel moved, Hotvet seconded, Adopting RESOLUTION NO. 14 -070, "A Resolution Approving an Off -Sale Intoxicating Liquor License for Wine & Spirits by JD, Inc. dba MGM Wine and Spirits" contingent upon receipt of the Certificate of Insurance and upon execution of the Option to Purchase Agreement with Real Estate Holdings by JD, LLC, by the Shorewood Economic Development Authority. Motion passed 310. 11. OLD BUSINESS STAFF AND COUNCIL REPORTS Monthly Budget Report Mayor Zerby noted Mayor Zerby noted assumes the Galpin _ reject the bids for the Hornby noted that July 2014 monthly budget Trail Schedule. He stated he on Council's earlier action to o the meeting ,a revised copy of the Smithtown Road east walkway arnby stated the 'survey for that should be completed this week. The work schedule as earlier discussed. He noted that the presentation to ;hei off until October as a result of the delay. He also noted that the A changed. Zerby stated he hopes staff will contact Minnewashta D schedule the open house for the project for October 30, 2014, if they noted that he will look into trying this project and the Galpin Lake Director Brown stated Metropolitan Council Environmental Services (MCES) has installed all of the watermain in Shorewood for its forcemain project and CenterPoint Energy has relocated its natural gas main. The contractor is starting on the retaining wall but there is a utility conflict that the contractor is trying to work out with MCES. A schedule date to make the permanent fix to the City watermain that was damaged by the MCES contractor has not been determined. A temporary overland, hydrant -to- hydrant watermain will be used to provide water service to that area. He then stated that for the Valleywood Lane improvement project the pavement is down and the contractor is working on restoration. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 25, 2014 Page 8 of 9 Mayor Zerby asked why there is a bag over a hydrant near Smithtown Road just west of Marsh Point. Director Brown stated someone from Public Works must be doing maintenance on that hydrant. Zerby then asked when the striping of roadways will be done. Brown noted that roadways are patched first, then sealcoated and finally striped. Zerby stated he would like staff to find a way to stripe roadways sooner in the year. From his vantage point, drivers are not getting most use of that new paint because it gets scrapped off during the winter. Brown stated that most of the striping is used during the winter months and it is not uncommon for many communities to stripe roadways late in the fall. Engineer Hornby stated the pavement marking project is out for quotes. He then stated the City of Minnetrista is seeking quotes to remove the rock on the single lane roadway out on Enchanted Island. Mayor Zerby asked if there has been any discussion about meeting ';with representatives from the Minnehaha Creek Watershed District (MCWD) about a permanent solution for that roadway. Hornby stated the plan to get that section of roadway in Shorewood ready for winter is to remove the rock, evaluate the condition of the roadway and either patch it or overlay it depending on the condition. A two - city cooperative permanent floodplain fix will be discussed. Director Brown stated staff met with the MCWD on a different issue and that topic came up during the discussion. Director Brown stated that Hennepin County has been declared a disaster area as part of the Presidential Declaration for Disaster. An accounting of costs the City has incurred to date will be submitted to the Federal Emergency Management Agency (FEMA) for partial reimbursement consideration. There needs to be discussion about possibly including costs, for raising that roadway on the Island. If a permanent solution is put in then FEMA may cover 50 percent of the cost of doing that. Engineer Hornby noted that part of the reason Minnetrista still has the rock down is it was waiting for that declaration. Director Nielsen explained the Christmas Lake boat access was closed "due to finding zebra mussels at the access. Rapid response action is being taken and it'entails dredging, removing the old ramp, pulling the rock, treating the area and so forth: People are waiting to find out how long the access will be closed. Staff continues to meet with representatives from the MCWD and the Minnesota Department of Natural Resources (DNR). Both agencies have been very cooperative. Mayor Zerby expressed his appreciation for staff contacting the agencies and everyone for getting things moving very quickly. He stated the effort will bring positive results. Administrator Joynes explained it is the first time the rapid response approach has been tried. There are people who do not think the approach is not the right way to go about trying to address the zebra mussel issue. The City has already started to get some push back from people. All of those who have participated in meetings abouf addressing the issue agreed it is worth trying. He does not think the cost is going to be much in excess of what was budgeted for that activity. The City has offered to host a meeting for the Christmas Lake Homeowners Association (CLHOA) if people want. Staff has met with the President of the Association. It is believed that the chemical that will be used to treat the area can be effective. He noted that the DNR has been very responsive. B. Mayor and City Council Mayor Zerby noted that he attended a joint work session of the Excelsior Fire District (EFD) member City Councils and the EFD Board and EFD Operating Committee. Deephaven Mayor Skrede and Tonka Bay Mayor De La Vega also attended the meeting. There were some good options put forth on financing options. The Board recommended the member City Councils approve the proposed 2015 EFD Operating Budget and 2015 — 2035 Capital Improvement Program be approved as presented. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 25, 2014 Page 9 of 9 Zerby stated he and some of the staff had met with representatives from the Three Rivers Park District (TRPD) about the proposed LRT overpass project at County Road 19. The overpass is at risk because of the high construction bids the TRPD received. He and staff encouraged the TRPD to use the funding for that project for on- ramping around the area. Councilmember Siakel asked if there is any chance the TRPD would rebid the project next spring. Siakel stated she thought the overpass is greatly needed and that she hoped the project is not abandoned. Zerby related that TRPD Board Chair Gunyou had stated that he thought the TRPD would reassess the design of the overpass because it would be very costly to build. 13. ADJOURN Hotvet moved, Siakel seconded, Adjourning the City Council Regular Meeting of August 25, 2014, at 7:56 P.M. Motion passed 310. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Jear Zerby, Mayor M#3A MEETING TYPE City ��f *��^� ��\�[]<�'| ��&�f~[]�� |t�� ^ Shorewood Council Meeting «� ._ Regular Meeting Title / Subject: Verified Claims Meeting Date: September 8,ZOl4 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 60700-60703 & ACH 30,138.80 Pending Checks & ACH 129,503.41 Total Claims $159,842.21 We have also included a payroll summary for the payroll period ending August 30, 2014. Financial mr Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list aspresented. Next Steps and Timelines: Checks will be distributed following approval. Accounts Payable Check Detail User: Mnguyen Printed: 09/04 /2014 - 11:12AM Check Number Check Date Amount 4 - AFSCME CO 5 MEMBER HEALTH FUND Line Item Account 0 08/25/2014 Inv September -2014 Line Item Date Line Item Description Line Item Account 08/25/2014 PR Batch 00002.08.2014 Dental - Union -Sept 700 -00- 2185 -0000 408.00 Inv September -2014 Total 408.00 0 Total: 408.00 4 - AFSCME CO 5 MEMBER HEALTH FUND Total: 408.00 3 - DELTA DENTAL OF MINNESOTA Line Item Account 0 08/25/201.4 Inv 5657475- Sept14 Line Item Date Line Item Description Line Item Account 08/25/2014 PR Batch 00002.08.2014 Dental - Non Union -Sept 700 -00- 2184 -0000 478.89 Inv 5657475- Sept14 Total 478.89 0 Total: 478.89 3 - DELTA DENTAL OF MINNESOTA Total: 478.89 5 - EFTPS - FEDERAL W/H Line Item Account 0 08/25/2014 Inv 08/25/2014 Line Item Date Line Item Description Line Item Account 08/25/2014 PR Batch 00002.08.2014 Federal Income Tax 700 -00- 2172 -0000 4,156.55 08/25/2014 PR Batch 00002.08.2014 FICA Employee Portion 700 -00- 2174 -0000 2,927.27 08/25/2014 PR Batch 00002.08.2014 FICA Employer Portion 700 -00- 2174 -0000 2,927.27 08/25/2014 PR Batch 00002.08.2014 Medicare Employee Portion 700 -00- 2174 -0000 684.65 08/25/2014 PR Batch 00002.08.2014 Medicare Employer Portion 700 -00- 2174 -0000 684.65 Inv 08/25/2014 Total 11,380.39 0 Total: 11,380.39 5 - EFTPS - FEDERAL W/H Total: 11,380.39 AP -Check Detail (9 /4/2014 - 11:12 AM) Page l Check Number Check Date Amount 6 - HEALTH PARTNERS Line Item Account 60700 08/25/201.4 Inv September -2014 Line Item Date Line Item Description Line Item Account 08/25/2014 PR Batch 00002.08.201.4 Health Ins - CoPay -Sept 700 -00- 2171 -0000 1,670.40 08/25/2014 PR Batch 00002.08.2014 Health Insurance -HSA -Sept 700 -00- 2171 -0000 4,586.50 Inv September -2014 Total 6,256.90 60700 Total: 6,256.90 6 - HEALTH PARTNERS Total: 6,256.90 2 - ICMA RETIREMENT TRUST- 302131 -457 Line Item Account 60701 08/25/2014 Inv 08/25/2014 Line Item Date Line Item Description Line Item Account 08/25/2014 PR Batch 00002.0 8.2014 Deferred Comp Flat Amount 700 -00- 2176 -0000 2,025.00 Inv 08/25/2014 Total 2,025.00 60701 Total: 2,025.00 2 - ICMA RETIREMENT TRUST- 302131 -457 Total: 2,025.00 11 - MN DEPT OF REVENUE Line Item Account 0 08/25/2014 Inv 08/25/2014 Line Item Date Line Item Description Line Item Account 08/25/2014 PR Batch 00002.08.2014 State Income Tax 700 -00 -2173 -0000 1,875.94 Inv 08/25/201.4 Total 1,875.94 0 Total: 1,875.94 11 - MN DEPT OF REVENUE Total: 1,875.94 9 - PERA Line Item Account 0 08/25/2014 Inv 08/25/2014 Line Item Date Line Item Description Line Item Account 08/25/2014 PR Batch 00002.08.2014 MN -PERA Deduction 700 -00 - 2175 -0000 2,915.11 08/25/2014 PR Batch 00002.08.2014 MN PERA Benefit Employer 700 -00- 2175 -0000 3,381.52 Inv 08/25/2014 Total 6,296.63 AP -Check Detail (9/4/2014 - 11:12 AM) Page 2 Check Number Check Date Amount 0 Total: 6,296.63 9 - PERA Total: 6,296.63 332 - PETTY CASH Line Item Account 60702 08/25/2014 Inv Petty-Sept 14 Line Item Date Line Item Description Line Item Account 08/26/2014 Petty Cash 101 -00 -1020 -0000 100.00 Inv Petty-Sept 14 Total 100.00 60702 Total: 100.00 332 - PETTY CASH Total: 100.00 1 - WELLS FARGO HEALTH BENEFIT SVCS Line Item Account 0 08/25/2014 Inv 08/25/2014 Line Item Date Line Item Description Line Item Account 08/25/2014 PR Batch 00002.08.2014 Health Savings Account 700 -00- 2183 -0000 1,288.05 Inv 08/25/2014 Total 1,288.05 0 Total: 1,288.05 1 - WELLS FARGO HEALTH BENEFIT SVCS Total: 1,288.05 Total: 30,109.80 AP -Check Detail (9/4/2014 - 11:12 AM) Page 3 Accounts Payable Check Detail User: Mnguyen Printed: 09/04/2014 - 11:12AM Check Number Check Date 214 - HENNEPIN COUNTY PUBLIC HEALTH DEPARTMENT Line Item Account 60703 09/02/2014 Inv 09/12/14-Event Line Item Date Line Item Description 09/02/2014 Movie in The Park License 09/12/14 Inv 09/12/14-Event Total 60703 Total: 214 - HENNEPIN COUNTY PUBLIC HEALTH DEPARTMENT Total: Total: Line Item Account 101-53-4437-0000 Amount 29.00 29.00 29.00 29.00 29.00 AP-Check Detail (9/4/2014 - 11:12 AM) Page 1 Shorewood Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 50,291.40 CASH AND INVESTMENTS 101 -11 -4103 -0000 1,300.00 0.00 PART -TIME 101 -11 -4122 -0000 99.47 0.00 FICA CONTRIB - CITY SHARE 101 -13 -4101 -0000 7,012.60 0.00 FULL -TIME REGULAR 101 -13 -4121 -0000 495.65 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 563.22 0.00 FICA CONTRIB - CITY SHARE 101 -13 -4131 -0000 1,106.32 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 26.39 0.00 WORKERS COMPENSATION 101 -15 -4101 -0000 4,224.09 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 306.23 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 313.38 0.00 FICA CONTRIB - CITY SHARE 101 -15 -4131 -0000 422.60 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 15.39 0.00 WORKERS COMPENSATION 101 -18 -4101 -0000 5,290.70 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 383.58 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 366.88 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 851.33 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 26.12 0.00 WORKERS COMPENSATION 101 -24 -4101 -0000 3,622.55 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 262.63 0.00 PERA CONTRIB - CITY SHARE 101 -24 -4122 -0000 238.25 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 450.00 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 22.43 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 13,885.34 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 19.30 0.00 OVERTIME 101 -32- 4105 -0000 308.00 0.00 STREET PAGER PAY 101 -32- 4121 -0000 1,030.40 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 974.91 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 1,494.68 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 861.86 0.00 WORKERS COMPENSATION 101 -52- 4101 -0000 1,177.34 0.00 FULL -TIME REGULAR 101 -52- 4103 -0000 776.25 0.00 PART -TIME 101 -52- 4121 -0000 85.35 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 175.06 0.00 FICA CONTRIB - CITY SHARE PR - G/L Distribution Report (08/25/2014 - 12:15 PM) Page 1 Account Number Debit Amount Credit Amount Description 101 -52- 4131 -0000 717.38 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 114.61 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 1,083.16 0.00 FULL -TIME REGULAR 101 -53- 4121 -0000 78.54 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122- 0000 82.72 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 17.72 0.00 EMPLOYEE INSURANCE - CITY 101 -53 -4151 -0000 8.97 0.00 WORKERS COMPENSATION FUND Total: 50,291.40 50,291.40 FUND 201 Southshore Center 201 -00- 1010 -0000 0.00 1,040.91 CASH AND INVESTMENTS 201 -00 -4101 -0000 573.30 0.00 FULL -TIME REGULAR 201 -00 -4102 -0000 143.33 0.00 OVERTIME 201 -00- 4103 -0000 197.50 0.00 PART -TIME 201 -00- 4121 -0000 51.95 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 68.99 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4151 -0000 5.84 0.00 WORKERS COMPENSATION FUND Total: 1,040.91 1,040.91 FUND 601 Water Utility 601 -00 -1010 -0000 0.00 4,206.92 CASH AND INVESTMENTS 601 -00- 4101 -0000 2,409.37 0.00 FULL -TIME REGULAR 601 -00- 4102 -0000 184.80 0.00 OVERTIME 601 -00- 4105 -0000 296.00 0.00 WATER PAGER PAY 601 -00- 4121 -0000 209.56 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 231.93 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 772.32 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 102.94 0.00 WORKERS COMPENSATION FUND Total: 4,206.92 4,206.92 FUND 611 Sanitary Sewer Utility 611 -00 -1010 -0000 0.00 5,086.00 CASH AND INVESTMENTS 611 -00- 4101 -0000 3,260.97 0.00 FULL -TIME REGULAR 611 -00- 4102 -0000 92.40 0.00 OVERTIME 611 -00- 4105 -0000 296.00 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 264.58 0.00 PERA CONTRIB - CITY SHARE 611 -00 -4122 -0000 288.10 0.00 FICA CONTRIB - CITY SHARE 611 -00- 4131 -0000 772.32 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 111.63 0.00 WORKERS COMPENSATION FUND Total: 5,086.00 5,086.00 PR - G/L Distribution Report (08/25/2014 - 12:15 PM) Page 2 Account Number Debit Amount Credit Amount Description FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 325.02 CASH AND INVESTMENTS 621 -00- 4101- 0000 223.85 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 16.23 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 21.94 0.00 FICA CONTRIB - CITY SHARE 621 -00 -4131 -0000 63.00 0.00 EMPLOYEE INSURANCE - CITY FUND Total: 325.02 325.02 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 3,249.65 CASH AND INVESTMENTS 631 -00- 4101 -0000 2,695.35 0.00 FULL -TIME REGULAR 631 -00- 4102 -0000 19.30 0.00 OVERTIME 631 -00- 4121 -0000 196.82 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 187.07 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 78.85 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 72.26 0.00 WORKERS COMPENSATION FUND Total: 3,249.65 3,249.65 FUND 700 Payroll Clearing Fund 700 -00- 1010- 0000 63,991.19 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 32,420.95 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 6,256.90 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 4,156.55 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 1,87594 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 7,223.84 FICA /MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 6,296.63 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 2,025.00 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,368.44 WORKERS COMPENSATION 700 -00 -2179 -0000 0.00 192.00 SEC 125 DEP CARE REIMS PAYABLE 700 -00- 2183 -0000 0.00 1,288.05 HEALTH SAVINGS ACCOUNT 700 -00 -2184 -0000 0.00 478.89 DENTAL DELTA 700 -00 -2185 -0000 0.00 408.00 DENTAL - UNION FUND Total: 63,991.19 63,991.19 Report Total: 128,191.09 128,191.09 PR - G/L Distribution Report (08/25/2014 - 12:15 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Fund Dept Vendor: 11 I AMERICAN ENGINEERING TESTING, INC. Check Sequence: 1 260857 CIP Valleywood Lane & Circle Improvement 1,496.70 09/08/2014 404 -00- 4620 -0003 Street Cap Non -Dept 63427 CIP Galpin Lake Trail 15,800.00 09/08/2014 406 -00- 4620 -0002 Trail Non -Dept Check Total: 17,296.70 Vendor: 118 APPLIED MAINTENANCE SUPPLIES & SOLUTIOT Check Sequence: 2 96455833 Nuts - Bolts- Hardware 262.30 09/08/2014 101 -32 -4245 -0000 General Pub Works 96456526 Nuts - Bolts- Hardware 17.88 09/08/2014 101 -32- 4245 -0000 General Pub Works Check Total: 280.18 Vendor: 125 BOYER TRUCKS PARTS Check Sequence: 3 25874H Fitting 8.35 09/08/2014 101 -32- 4221 -0000 General Pub Works 880746 Power Controls 43.59 09/08/2014 101 -32- 4221 -0000 General Pub Works Check Total: 51.94 Vendor: 134 CARQUEST AUTO PARTS Check Sequence: 4 6974 - 232147 Electrical & Fluids 14.44 09/08/2014 101 -32- 4221 -0000 General Pub Works 6974 - 232390 Shocks Utility Truck 98.26 09/08/2014 101 -32- 4221 -0000 General Pub Works 6974 - 233373 Filter 19.19 09/08/2014 101 -32 -4221 -0000 General Pub Works 6974 - 233607 Electrical 37.84 09/08/2014 101 -32- 4221 -0000 General Pub Works 6974 - 233648 Fuses 15.36 09/08/2014 101 -32- 4221 -0000 General Pub Works 6974 - 233722 Electrical 19.50 09/08/2014 101 -32- 4221 -0000 General Pub Works Check Total: 204.59 Vendor: 136 CENTERPOINT ENERGY Check Sequence: 5 79456885- 082514 5735 Country Club Rd - 07/23 -08/21 44.91 09/08/2014 201 -00- 4380 -0000 SSC Non -Dept 86501806- 082514 20630 Manor Rd - 07/23 -08/21 13.51 09/08/2014 101 -52- 4380 -0000 General Park Maint Check Total: 58.42 Vendor: 137 CENTURY LINK Check Sequence: 6 9524702294 -Aul4 952 -470- 2294 -PW 59.95 09/08/2014 101 -32- 4321 -0000 General Pub Works 9524706340 -Aul4 952- 474 - 6340 -CH 123.38 09/08/2014 101 -19- 4321 -0000 General Mun Bldg 9524709605 -Au14 952- 474 - 9606 - Amesbury 75.08 09/08/2014 601 -00- 4394 -0000 Water Non -Dept 9524709606 -Aul4 952- 474 - 9605- Amesbury 75.08 09/08/2014 601 -00 -4394 -0000 Water Non -Dept Check Total: 333.49 Vendor: 139 CHARD TILING & EXCAVATING Check Sequence: 7 PV #8- P01459 -69 P.V. #8 - Project 01459 -69- Smithtown Road Trail 11,737.72 09/08/2014 406 -00- 4620 -0001 Trail Non -Dept Check Total: 11,737.72 Vendor: 143 CITY OF CHAN1 ASSEN Check Sequence: 8 08/31/2014 018505 -002 - Stormwater 39.45 09/08/2014 101 -52- 4380 -0000 General Park Maint Check Total: 39.45 Vendor: 520 CITY OF VICTORIA Check Sequence: 9 00000897 CIP Water Tower Rehab - Purchase During Tower Inspe 2,838.10 09/08/2014 601 -00- 4400 -0000 Water Non -Dept Check Total: 2,838.10 Vendor: 158 CUB FOODS - SHOREWOOD Check Sequence: 08/21/2014 Foods- Bayview Event Center 16.88 09/08/2014 201 -00- 4246 -0000 SSC Non -Dept Check Total: 16.88 Vendor: 166 EARL F ANDERSEN Check Sequence: 0105614 -IN Street Name Signs 201.60 09/08/2014 101 -32- 4245 -0000 General Pub Works Check Total: 201.60 Vendor: 167 ECM PUBLISHERS INC Check Sequence: 134643 Planning - PHN- Kapsner CUP 82.58 09/08/2014 101 -18- 4351 -0000 General Planning 134644 Planning - PHN- Tilton CUP 91.75 09/08/2014 101 -18- 4351 -0000 General Planning 134645 Resolution No. 14 -067 PHN 73.40 09/08/2014 101 -13- 4351 -0000 General Admin Check Total: 247.73 Vendor: 513 ECONO SIGNS, LLC. Check Sequence: 10- 917028 Sign Supplies 196.81 09/08/2014 101 -32- 4245 -0000 General Pub Works Check Total: 196.81 Vendor: 171 ELECTRICAL INSTALLATION & MAINT. CO 0012963 -IN Electrical Work - Badger Well Controls Check Total: Vendor: 185 FEDEX KINKO'S 062100009602 Plans Copy - Christmas AIS 392.73 Check Total: Vendor: 192 G & K SERVICES August -2014 C.H. August -2014 SSCC August -2014 P.W. Check Total: Vendor: 196 GENERAL SPORTS CORPORATION 87996 Safety Camp T -Shirts Check Total: Vendor: 518 GOPHER STATE SEALCOAT, INC. 14793 Driveway Rstoration Watermain Break Check Sequence: Check Total: Vendor: 211 14AWKINS INC 3636975 -RI Chlorine General Check Total: Vendor: 436 MARK HODGES 08252014 Video Tape Service - EDA- 08/25/14 Non -Dept Check Total: Vendor: 235 J.P. COOKE RABIES & LICENSE TAGS 9699 2015 Dog Tags 1,106.86 Check Total: 79.50 Check Sequence: 392.73 09/08/2014 601 -00 -4400 -0000 Water Non -Dept 392.73 Check Sequence: 87.00 09/08/2014101 -24 -4351 -0000 General Insp 87.00 Check Sequence: 94.68 09/08/2014 101 -19- 4400 -0000 General Mun Bldg 51.00 09/08/2014 201 -00- 4400 -0000 SSC Non -Dept 961.18 09/08/2014 101 -32- 4400 -0000 General Pub Works 1,106.86 Check Sequence: 312.50 09/08/2014101 -53- 4246 -0000 General Recreation 312.50 Check Sequence: 875.00 09/08/2014 601 -00- 4400 -0000 Water Non -Dept 875.00 Check Sequence: 90.00 09/08/2014 601 -00 -4245 -0000 Water Non -Dept 90.00 Check Sequence: 60.00 09/08/2014101 -11- 4400 -0000 General Council 60.00 Check Sequence: 79.50 09/08/2014101 -13- 4245 -0000 General Admin 79.50 Vendor: 234 JOHN DEERE LANDSCAPES Check Sequence: 69298601 Herbicide Parks 78.00 09/08/2014 101 -52- 4245 -0000 General Park Maint 69334383 Spray Unit Parks 84.99 09/08/2014 101 -52- 4240 -0000 General Park Maint Check Total: 162.99 Vendor: 495 WILLIAM JOYNES Check Sequence: August -2014 Admin Svc - Aug 8,250.00 09/08/2014 101 -13- 4400 -0000 General Admin Check Total: 8,250.00 Vendor: 243 KLM ENGINEERING INC Check Sequence: 5222 Sprint Antenna Modification -Old Market Road Tower 6,400.00 09/08/2014 601 -00- 4303 -0000 Water Non -Dept 5306 Sprint Antenna Modification -Old Market Road Tower 1,500.00 09/08/2014 601 -00- 4303 -0000 Water Non -Dept Check Total: 7,900.00 Vendor: 247 DREW KRIESEL Check Sequence: 425855 Aug- Parties Service 610.00 09/08/2014 201 -00- 4400 -0000 SSC Non -Dept 425856 Cleaning & Supplies -Aug Service 336.23 09/08/2014 201 -00- 4400 -0000 SSC Non -Dept Check Total: 946.23 Vendor: 482 KUTAK ROCK LLP Check Sequence: 1976650 General Corporate - July 1,850.00 09/08/2014 101 -16- 4304 -0000 General Prof Svcs 1976940 Purchase 5660 County Rd 19 - Aug 1,591.00 09/08/2014 101 -16- 4304 -0000 General Prof Svcs 1977116 Annual Audit Response - Aug 314.50 09/08/2014 101 -16- 4304 -0000 General Prof Svcs Check Total: 3,755.50 Vendor: 260 LOCATORS & SUPPLIES, INC. Check Sequence: 0225506 -IN Water General Supplies 163.56 09/08/2014 601 -00- 4245 -0000 Water Non -Dept 0225506 -IN Sewer General Supplies 163.57 09/08/2014 611 -00- 4245 -0000 Sewer Non -Dept Check Total: 327.13 Vendor: 449 LYLE SIGNS, INC. Check Sequence: 1207397 Axle Weight Limit 405.61 09/08/2014 101 -32- 4245 -0000 General Pub Works Check Total: 405.61 Vendor: 265 MACQUEEN EQUIPMENT INC Check Sequence: 2145341 Dirt shoe Runner & Scraper 59.31 09/08/2014 101 -32- 4221 -0000 General Pub Works Check Total: 59.31 Vendor: 313 MICHELLE NGUYEN Check Sequence: August -2014 Mileage - Aug 80.64 09/08/2014 101 -15- 4331 -0000 General Fin Check Total: 80.64 Vendor: 240 KENNETH POTTS, PA Check Sequence: August -2014 Prosectution Svc - Aug 2,500.00 09/08/2014 101 -16- 4304 -0000 General Prof Svcs Check Total: 2,500.00 Vendor: 108 REPUBLIC SERVICES No.894 Check Sequence: 0894003599649 Recycling Svc - Sept 13,741.20 09/08/2014 621 -00- 4400 -0000 Recycling Non -Dept Check Total: 13,741.20 Vendor: 519 SETON Check Sequence: 9325137971 General Supplies 84.35 09/08/2014 101 -32- 4245 -0000 General Pub Works Check Total: 84.35 Vendor: 354 SHOREWOOD TRUE VALUE Check Sequence: 120875 Hardware 35.52 09/08/2014 601 -00- 4245 -0000 Water Non -Dept 120885 Small Tools 22.44 09/08/2014 601 -00- 4240 -0000 Water Non -Dept 120894 Hardware Shop 23.97 09/08/2014 101 -32- 4245 -0000 General Pub Works 120900 Cypress Mulch 35.92 09/08/2014 101 -32- 4245 -0000 General Pub Works 121074 Wall Anchors & Hardware 23.18 09/08/2014 101 -32- 4245 -0000 General Pub Works 121084 Hardware Shop 21.86 09/08/2014 101 -32- 4245 -0000 General Pub Works 121140 Cutoff Wheels Gate Valaves 11.97 09/08/2014 601 -00- 4245 -0000 Water Non -Dept 121234 LED Under Cab Light 45.48 09/08/2014 101 -32- 4245 -0000 General Pub Works 121237 Sump Pump SE Well 149.99 09/08/2014 601 -00- 4221 -0000 Water Non -Dept 277747 Signs 7.99 09/08/2014 101 -32- 4245 -0000 General Pub Works 278049 Hardware 12.07 09/08/2014 601 -00 -4245 -0000 Water Non -Dept Check Total: 390.39 Vendor: 364 SPRINGBROOK SOFTWARE INC Check Sequence: 1360 4th Payment for 20 %- Services 13,800.00 09/08/2014 403 -00- 4640 -0004 Equip Repl Non -Dept Check Total: 13,800.00 Vendor: 390 UPS Check Sequence: OOOOYF0671344 Water Sampler 20.03 09/08/2014 601 -00- 4208 -0000 Water Non -Dept Check Total: 20.03 Vendor: 421 VERIZON WIRELESS Check Sequence: 9730248652 Brad's Cell -612- 865 -3582- 07/13 -08/12 47.53 09/08/2014 101 -18- 4321 -0000 General Planning 9730791442 L.S. Phones - Acet985338397 -07/22 -08/21 76.79 09/08/2014 611 -00- 4321 -0000 Sewer Non -Dept Check Total: 124.32 Vendor: 396 VIKING LAND TREE CARE INC Check Sequence: 3093 Tree Removal Services 1,200.00 09/08/2014 101 -32- 4400 -0000 General Pub Works Check Total: 1,200.00 Vendor: 398 VOYAGER FLEET SYSTEMS INC Check Sequence: 869293803435 Closing Date 08/24/14 3,587.48 09/08/2014 101 -32- 4212 -0000 General Pub Works Check Total: 3,587.48 Vendor: 401 WASTE MANAGEMENT OF WI -MN Check Sequence: 6684755- 1593 -2 5735 Country Club Rd - Sept 190.89 09/08/2014 201 -00- 4400 -0000 SSC Non -Dept 6684756- 1593 -0 24200 Smithtown Rd -Sept 446.76 09/08/2014 101 -32- 4400 -0000 General Pub Works Check Total: 637.65 Vendor: 521 WESTONKA SEWER & WATER, INC. Check Sequence: 7138 Sanitary Sewer Install & Dewatering 9,750.00 09/08/2014 611 -00- 4400 -0000 Sewer Non -Dept Check Total: 9,750.00 Vendor: 408 WM MUELLER & SONS INC Check Sequence: 195968 Road Maint 928.00 09/08/2014 101 -32- 4250 -0000 General Pub Works 196023 Road Maint 1,618.78 09/08/2014 101 -32- 4250 -0000 General Pub Works 196069 Road Maint 463.42 09/08/2014 101 -32- 4250 -0000 General Pub Works 196175 Road Maint 935.54 09/08/2014 101 -32- 4250 -0000 General Pub Works 196222 Road Maint 464.00 09/08/2014 101 -32- 4250 -0000 General Pub Works 196334 Road Maint 2,201.10 09/08/2014 101 -32- 4250 -0000 General Pub Works 196419 Road Maint 2,328.70 09/08/2014 101 -32- 4250 -0000 General Pub Works 196459 Storm Sewer Building 102.82 09/08/2014 601 -00- 4245 -0000 Water Non -Dept 196495 Road Maint 464.58 09/08/2014 101 -32- 4250 -0000 General Pub Works 196533 Road Maint 232.58 09/08/2014 101 -32- 4250 -0000 General Pub Works 196763 Road Maint 811.42 09/08/2014 101 -32- 4250 -0000 General Pub Works Check Total: 10,550.94 Vendor: 411 Stmt#422888532 Stmt #424400756 Stmt #424400756 Stmt #424400756 Stmt #424400756 Stmt #424400756 Stmt #424400756 Stmt #424400756 Stmt #424400756 Stmt #424952644 Stmt #424978415 Stmt #425272199 Stmt #425272199 XCEL ENERGY 5655 Merry Lane - 07/09 -08/07 Amesbury Svc - 06/09 -08/09 Boulder Bridge Svc -06/09 -08/09 S.E. Area Svc - 06/09 -08/09 Street Lights - 06/09 -08/09 P.W. Bldg Svc - 06/09 -08/09 P.W. Street Lights Svc - 06/09 -08/09 Parks - 06/09 -08/09 C.H. Svcs - 06/26 -08/09 24253 Smithtown Rd - 07/23 -08/23 5735 Country Club Rd - 07/23 -08/23 5700 County Rd 1.9 - 07/28 -08/26 5700 County Rd 19 - Unit Light -07/28 -08/26 Check Total: 14,663.65 Vendor: 414 ZIEGLER INC PCO01592637 Filter & Lube PCO01592638 Relay Check Total: 58.79 Total for Check Run: 129,503.41 Total of Number of Checks: 44 Check Sequence: 23.87 09/08/2014 101 -52- 4380 -0000 General Park Maint 1,279.68 09/08/2014 601 -00- 4394 -0000 Water Non -Dept 2,415.95 09/08/2014 601 -00 -4396 -0000 Water Non -Dept 3,608.95 09/08/2014 601 -00- 4398 -0000 Water Non -Dept 629.52 09/08/2014 611 -00- 4380 -0000 Sewer Non -Dept 561.57 09/08/2014 101 -32- 4380 -0000 General Pub Works 3,427.25 09/08/2014 101 -32- 4399 -0000 General Pub Works 368.98 09/08/2014 101 -52- 4380 -0000 General Park Maint 554.84 09/08/2014 101 -19- 4380 -0000 General Mun Bldg 574.22 09/08/2014 601 -00- 4395 -0000 Water Non -Dept 991.67 09/08/2014 201 -00- 4380 -0000 SSC Non -Dept 37.77 09/08/2014 101 -32- 4399 -0000 General Pub Works 189.38 09/08/2014 1.01 -32- 4399 -0000 General Pub Works Check Sequence: 28.47 09/08/2014 101 -32- 4212 -0000 General Pub Works 30.32 09/08/2014 101 -32 -4221 -0000 General Pub Works #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Approval of the Mound Fire 2015 Budget Meeting Date: September 8, 2014 Prepared by: Bill Joynes, City Administrator CC: Bruce DeJong, Finance Director Attachments: Mound Fire 2015 Budget documents Background: The Mound Fire Department has provided the attached recommended 2015 Budget for approval. The City of Shorewood's portion of the 2015 Mound Fire budget is slightly less than 2014 due to the funding formula. The total cost to Shorewood for 2015 will be $23,801.33, about $345 less than 2014. Council Action: A Motion to approve the 2015 Mound Fire Department Budget as provided. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Catego!y/Mescription *Fire Budget Total Operating Expenses Pension Contribution — Relief Assn. Building Rental for Debt Service Debt Service (HRA) *Operating Expenses (from above) Salaries for all Staff (all inclusive) Operations and Supplies Capital Outlay and Reserve July 29, 2014 Mound Fire Department Budget and Expenses Summary 2012 vs. 2013 vs. 2014 vs. 2015 2015 Budget DRAFT 2012 2013 2014 2015 2012 Budget % thanes 2013 Budget % change 2014 Budget %thanes 2015 Budget %thanes $1,063,688.00 0.19 $15082,461.00 1.76% $1,102,121.00 1.82% $1,124,332.00 2.02% $635,063.00 3.13 $643,721.00 1.36% $672,181.00 4.42% $716,392.00 6.58% $143,625.00 1.41 $155,800.00 8.48% $147,000.00 -5.98% $125,000.00 - 14.97% $285,000.00 -6.33 $282,940.00 - 0.72% $282,940.00 0% $282,940.00 0.00% $635,063.00 3.13 $643,721.00 1.36% $672,181.00 4.42% $716,392.00 6.58% $372,518.00 7.42 $401,666.00 7.82% $410,176.00 2.11% $418,032.00 1.92% $188,190.00 -> $183,800.00 - 2.33% $191,480.00 4.17% $208,660.00 8.97% $74,355.00 -2.49 $58,225.00 - 21.69% $70,525.00 21.12% $89,700.00 27.19% 2015 Budget DRAFT Mound Fire Department 2005 - 2015 Budget and Cost Summary by City Budget NEW FORMULA NEWER FORMULA Description 2005 2005 1 2007 2006 2007 2008 2003 2010 2011 2012 2013 2014 2015 City of Mound Percentage 5 Year 3 Year Average Average Total Operating Expenses Change $$$ Change % $ $ 473,300.00 27,890.00 $ $ 507,930.00 2H'630.00 5.97% $ 539,730.00 $ 31,800.00 6.26% $ 587,333.00 $ 47,603.00 8.82% $ 613,434.00 $ 26,101.00 4.44% $ 613,658.00 $ 224.00 0.03% $ 615,792.00 $ 8,369.00 0.35% $ 635 064.00 $ 19,272.00 3.13% 643,741.00 $ 8,677.00 1.36% $ 672,181,00 $ 28,440.00 4.42% $ 716,392.00 $ 44,211.00 6.58% $ 656,634.00 $ 677,438.00 $ 21,793.80 $ 27,109.33 3.17% 4.12% $ 5,685.60 $ 9,647.00 0.97% 1.64% MFD Pension Contribution a $$$ Chan e°/ City of Minnetrista Percentage ffl7y10 $ $ 122,160.00 3,56000 3.00% $ 125,830.00 $ 3,670.00 3.00% $ 129,600.00 $ 3,770.00 3.00% $ 133,500.00 $ 3,900.00 3.01% $ 137,600.00 $ 4,100.00 3.07% $ 141,625.00 $ 4,025.00 3.00% $ 143,625.00 $ 2,000.00 1.41% $ 155,800.00 $ 12,175.00 8.48% $ 147,000.00 �t':.P ., n $ 125 000.00 '- uiia dc: $ 142,610.00 $ 142,6Chan $ 2,520.00 -1.28% $ 6,208.33 4.61% $ 12 386.00 5.51% $ 6 858.00 2.89% $ 4 536.00 1.66% $ 4 714.00 1.90% $ 2 976.00 1.17% $ 6 221.00 2.43% $ 9 268.00 3,53% $ 4 490.00 1.66% $ 5 533.80 $ 6 659.67 2.14% 2.54% Buildin Rental Chan e % $ $ 283,500.00 17910.00 -5.94% $ 289,160.00 $ 5,660.00 1 2.00% $ 290,840.00 $ 1,680.00 0.58% $ 291,776.00 $ 936.00 0.32% $ 301,547.00 $ 9,771.00 3.35% $ 304,255.00 $ 2,708.00 0.90% $ 285,000.00 on; $ 282 940.00 $ 282,940.00 $ 0.00% $ 282,940.00 0.00% S 287 615.00 $ 282,940.00 1.23% $ 686.67 -0.24% $ 127,933.00 11.61% $ 132,189.00 11.76% $ 125,062.20 1150% $ 128,487.33 11.65% Change $$$ Change % 1 $ 12,998.00 18.00% $ 7,618.00 9.20% $ 4,865.00 5.38% $ 13,621.00 14.30% 1 $ 7,522.00 1 6,91%1 1 $ 2,287.00 1.96% s oo; $ 2,741.00 2.31 °6 $ 4,045.00 3.33% $ 3,047.00 2.43% $ 4,256.00 3.33% $ 2,798.80 Total All Expenses Change $$$ Chan e % $ $ 899,310.00 108 980.00 13% $ $ 913,590.00 14 280.00 1.58% $ 954,720.00 $ 41 130.00 4.50% $ 1,007,773.00 $ 53 053.00 5.50% $ 1,038,710,00 $ 30 937.00 3.07% $ 1,052,805.00 $ 14 095.00 1.36% $ 1,061,672.00 $ 8 867.00 0.84 °AU $ 1,063,683.00 $ 2 017.00 0.19%1 $ 1,082,461.00 $ 18 772.00 1.76% $ 1,102,121.00 $ 19 660.00 1.82% $ 1,124,332.00 $ 22 211.00 2.02% $ 11086,655.00 $ 1 102 971.33 $ 14 305.40 $ 20 214.33 $ 71,225.00 1.33 °6 1.87% $ 75,482.00 $ 75,804.00 $ 76,564.00 $ 79,062.00 $ 01,362.00 $ 82,785.00 $ 82,517.00 $ 84,216.00 $ 81,988.40 7.55% Percentage 7.92% New Fire Apparatus 1 $ 7.49% 7.27% 7.27% 7.45% 7.65% 7.65% 7.49% 7.49% Change $$$ Chan e% $ 9,701.00 16.00% $ 4,978.00 6.98% $ 3,697.00 x,88% $ 2,976.00 4.10% $ 322.00 0.42% $ 760.00 1.00% Contribution by City NEW FORMULA NEWER FORMULA Description 2005 1 2006 1 2007 2008 2004 1 2010 -20111 2012 2013 2014 2015 5 Year Ave. 3 Year Ave. City of Mound Percentage $ 508,559.00 56.55% $ 509,743.00 54.92% $ 536,794.00 56.43% $ 560,826.00 55.65% S 580,866.00 55.73% S 580,657.00 55.17% $ 586,173.00 55.21% $ 580,344.00 54.56% $ 587 116.00 54.24% $ 597,194.00 54.19% $ 609 285.00 54.19% $ 592,023.60 54,48°% $ 597,865.00 54.21% Change $$$ Change % $ 59,485.00 93.00% $ 6,816.00 1.35% $ 37,051.00 7.36% $ 22,032.00 4.09% $ 20,040.00 1 3.57%1 un; 0% $ 5,322.00 0.92% (::,1:.;5.71!) 1 44 "k $ 6,772.00 1.17% $ 10,078.00 1.72% $ 12,091.00 2.02% $ 5,685.60 $ 9,647.00 0.97% 1.64% City of Minnetrista Percentage $ 214,125.00 23.81% $ 221,089.00 24.20% $ 224,945.00 23.56% $ 237,331.00 23.55% 1 $ 244,189.00 1 23.43% 1 $ 248,725.00 23.63% $ 253,439.00 23.87% $ 256,415.00 24.11% $ 262,636.00 24.26% $ 270,904.00 24.58% $ 275,394.00 24.49% $ 263,757.60 24.26% $ 269,644.67 24.44% Change $$$ Change % $ 22 207.00 11% $ 6 964.00 3.25% $ 3 856.00 1.75% $ 12 386.00 5.51% $ 6 858.00 2.89% $ 4 536.00 1.66% $ 4 714.00 1.90% $ 2 976.00 1.17% $ 6 221.00 2.43% $ 9 268.00 3,53% $ 4 490.00 1.66% $ 5 533.80 $ 6 659.67 2.14% 2.54% City of Spring Park Percentage I S 82,736.00 1 9.20% $ 90,354.00 .89% S 95,219.00 9.97% $ 108,840.00 10.80% $ 116,362.00 11.16%1 $ 118,649.00 11.27% $ 118,554.00 11.17% $ 121,295.00 11.40% $ 125,340.00 11.58% $ 127,933.00 11.61% $ 132,189.00 11.76% $ 125,062.20 1150% $ 128,487.33 11.65% Change $$$ Change % 1 $ 12,998.00 18.00% $ 7,618.00 9.20% $ 4,865.00 5.38% $ 13,621.00 14.30% 1 $ 7,522.00 1 6,91%1 1 $ 2,287.00 1.96% s oo; $ 2,741.00 2.31 °6 $ 4,045.00 3.33% $ 3,047.00 2.43% $ 4,256.00 3.33% $ 2,798.80 $ 3,782.67 2.26% 3.03% City of Minnetonka Beach 1 $ 71,225.00 $ 76,203,00 1 $ 72,506.00 $ 75,482.00 $ 75,804.00 $ 76,564.00 $ 79,062.00 $ 01,362.00 $ 82,785.00 $ 82,517.00 $ 84,216.00 $ 81,988.40 7.55% Percentage 7.92% 8.19% 7.59% 7.49% 7.27% 7.27% 7.45% 7.65% 7.65% 7.49% 7.49% Change $$$ Chan e% $ 9,701.00 16.00% $ 4,978.00 6.98% $ 3,697.00 x,88% $ 2,976.00 4.10% $ 322.00 0.42% $ 760.00 1.00% $ 2,498.00 3,26% $ 2,300.00 2.91% $ 1,423.00 1.75% i ![ii %t0(;? $ 1,699.00 2.06 °A $ 1,530.40 q�j 1.93% City of Shorewood S 22,752.00 $ 26,053.00 $ 23,256.00 1 $ 25,295.00 $ 25,002.00 $ 24422.00 $ 24,438.00 $ 24,282.00 $ 24,583.00 $ 23,573.00 $ 23,248.00 $ 24,024.80 $ 23,801.33 Percentage 2.53% 2.80% 2,44% 2.51% 2.40% 2.93% 2.30% 2.28% 2.27% 2.14% 2.07% 2.21% 2.16% Change $$$ Change % $ 5,219.00 29% $ 3,301.00 14.51% $ 2,99ZOD 11.50 ° / $ 2,001.00 8.60% $ 294.00 � V . ;[i4U.u0; 1 l $ 16.00 0,07% ;� (1ii6.00j $ 301.00 1.24% - C', 0. � '' /, s. (37�S.U41 � �n` % $ 234.80 $ 344.67 Total Budget $ 899,310.00 $ 913,590.00 1 $ 954,720.00 S 1,007,773.00 $ 1,038,710.00 $ 1,052,805.00 1 $ 1,061,672,00 1 $ 1,063,688.00 1 $ i,082,4611.00 1 $ 1,102,121.00 i $ 1,124,332.00 $ 1,086,854.80 j $ 1,102,971.33 Increase% 13% 1.58% 1 4.50 % 1 6.50% 3.07%1 1.36%1 0.84%1 o.iq%j 1.76 % 111 1.82%1 2.021A 1 1.33%1 1 1.87% Updated 07/29/2014 MFD 11 Yr. Budget 2005 -2015 Mound Fire Department July 29, 2014 1St DRAFT 2015 Budget and Expenses - Breakdown CategoryMescription Budget Total 2015 • Operating Expenses • Pension Contribution — Relief Assn. • Building Rental, Lease, Debt Service Operating Expenses (from above) • Salaries for all Staff (all inclusive) • Operations and Supplies • Capital Outlay 2014 Budget $ Amount Percent $ 1,124,332.00 100% $ 716,392.00 63.72% $ 125,000.00 11.12% $ 282,940.00 25.16% $ 716,392.00 63.72% $ 418,032.00 37.18% $ 208,660.00 18.56% $ 89,700.00 7.98% Salaries for Staff Information: • Firefighter Response hours 12,200 per year @ $9.00 per hour = $ 91,050.00 • Duty Crew or Duty Officer Pay (in lieu of firefighter response pay) = $18,750.00 • Firefighter in -house Training hours 3000 - 3100 per year @ $4.80 per hour = $14,880.00 • Firefighter Station Maintenance hours 980 per year @ $11 per hour = $10,780.00 • Apparatus Heavy Maintenance hours 240 per year @ $14.00 per hour = $3,360.00 • Fire Officer Pay (refer to separate list for officer pay details) = $28,450.00 • Firefighter meetings, PR events, other hours 1600 per year @ $0 per hour = $0 AREA FIRE SERVICE FUND RECAP OF COSTS BY CITY 8/14/2014 2015 2014 2013 2012 2011 2010 MINNETONKA BEACH 84,216 82,517 82,785 81,362 79,062 76,564 MINNETRISTA 275,394 270,904 262,636 256,415 253,439 248,725 SHOREWOOD 23,248 23,573 24,583 24,282 24,438 24,422 SPRING PARK 132,189 127,933 125,340 121,295 118,554 114,610 MOUND 609,285 597,194 587,116 580,334 586,179 588,484 Total 1.124.332 1.102.121 1,082,460 1.063.688 1.061.672 1.052.805 Percent Increase 2.02% 1.82% 1.76% 0.19% 0.84% 1.36% 8/14/2014 8/14/2014 2015 BUDGET BREAKDOWN RELIEF CAPITAL DEPT ASSN AND BUILDING 2015 2014 2013 BUDGET CONT RESERVES PAYMENT COST COST COST MINNETONKA BEACH 46,942 9,363 6,719 21,192 84,216 82,517 82,785 MINNETRISTA 154,480 30,813 22,111 67,990 275,394 270,904 262,636 SHOREWOOD 12,953 2,584 1,854 5,857 23,248 23,573 24,583 SPRING PARK 75,550 15,069 10,814 30,756 132,189 127,933 125,340 MOUND 336,766 67,171 48,202 157,145 609,285 597,194 587,116 626.692 125.000 89.700 282,940 1.124.332 1.102.121 1.082.460 8/14/2014 2015 BUDGET RECAP OPERATING COSTS 626,692 CAPITAL OUTLAY (FIRE TRUCK REPAIR) 89,700 FIREMAN'S RELIEF PENSION 125,000 BUILDING PAYMENT 282,940 TOTAL 2015 FIRE COSTS 1.124.332 2015 OPERATING COST BREAKDOWN FOR EACH CONTRACTING CITY MINNETONKA BEACH 841,392 x 7.49% 63,024 MINNETRISTA 841,392 x 24.65% 207,404 SHOREWOOD 841,392 x 2.07% 17,391 SPRING PARK 841,392 x 12.06% 101,433 MOUND 841,392 x 53.74% 452,140 TOTAL 7/30/2014 100% 841,392 AREA FIRE SERVICE FUND BALANCE BALANCE JANUARY 1, 2014 (Audit) 319,855 ESTIMATED 2014 REVENUES 1,102,121 ESTIMATED 2014 EXPENDITURES - 1,074,121 ESTIMATED 2014 FUND BALANCE 347,855 ADD 2015 ESTIMATED REVENUE 1,124,332 LESS 2015 ESTIMATED EXPENDITURES - 1,076,332 PROJECTED BALANCE DECEMBER 31, 2015 395.855 7/30/2014 Mound 53.74% AREA FIRE SERVICL 2015 OPERATING COSTS Minnetonka Beach 7.49% opnng rant 12.06% Minnetrista 24.65% iorewood 2.07% City of Mound Fire Area Formula 07/22/2014 2012 2013 2014 Land Land Land Market Values Market Values Market Values Population: Met Council Prorated 2011 2012 2013 Prorated % Population Population Population % MINNETONKA BEACH 156,231,000 129,663,000 182,452,000 3.03% MINNETRISTA 270,821,100 270,441,300 279,817,200 5.30% SHOREWOOD 44,338,000 37,682,000 44,996,000 0.82% SPRING PARK 102,839,600 101,157,600 107,140,600 2.01% MOUND 448,169,000 442,347,400 477,604,400 8.84% 544 550 555 1.07% 3,547 3,724 3,738 7.13% 250 250 239 0.4801. 1,686 1,673 1,870 3.39% 9,084 9,210 9,421 17.94% 2015 Calculated Actual Total 2014 % % Diff 7.49% 7.49% 0.00% 24.65% 24.79% -0.14% 2.07% 2.14% -0.07% 12.06% 11.90% 0.15% 53.74% 53.69% 0.05% 2012 2013 2014 Building Building Building Prorated Market Values Market Values Market Values % MINNETONKA BEACH 95,367,000 20.00% 97,571,000 2.64% MINNETRISTA 1 100.00%1 100.00%j 0.00% 15,1111 15,4071 15,8231 30.00%1 Total: 1 1,022,398,7001 981,291,300 1,092,010,200 22,600,000 21,676,000 23,507,000 0.62% SPRING PARK 109,475,000 107,915,000 111,473,000 3.020/6 MOUND 533,726,500 I 100.00% 581,235,000 1 30.00% 1 j Percentage 20.00% 2012 2013 2014 Building Building Building Prorated Market Values Market Values Market Values % MINNETONKA BEACH 95,367,000 93,907,000 97,571,000 2.64% MINNETRISTA 315,892,900 310,299,900 327,607,700 8.76% SHOREWOOD 22,600,000 21,676,000 23,507,000 0.62% SPRING PARK 109,475,000 107,915,000 111,473,000 3.020/6 MOUND 533,726,500 513,248,000 581,235,000 14.96% 2011 2012 2013 Prorated Hours Hours Hours % 407 358 447 0.76% 2,167 1,650 1,681 3.46% 34 163 34 0.15% 2,241 1,611 1,937 3.64% 6,878 6,154 6,055 12.00% Calculated Actual Total 2014 $ $ jiff 53,024 61,325 1,699 207,404 203,055 4;349 17,391 17,518 -127 101,433 97,489 3,944 452,140 439,794 12,346 Total: 1,077,061,400 1,047,045,900 1,141,393,7001 30.00% 1 11,7271 9,9361 10,154 20.00/ 1 841,3921 899,181 22,211 Percentage 30.00% 1 20.00% 1 100.00% J: \admin \Financial, Budgets, Expenses \Financial 2015\2015- FIRECONTRACT COMBINED FINAL 7 -30 -2014 Page 1 I M Q City of Shorewood Council Meeting Item Title / Subject: Lake Minnetonka Communications Commission (LMCC) 2015 Budget Meeting Date: September 8, 2014 Prepared by: Bill Joynes Reviewed by: Attachment: LMCC Memo and 2015 Budget, Resolution #3C MEETING TYPE Regular Meeting Background: The Lake Minnetonka Communications Commission (LMCC) has provided the attached proposed budget for 2015. The LMCC Board has recommended that the member cities approve the 2015 budget as provided. Council Action 1. Adopt a Resolution Approving the Proposed 2015 Lake Minnetonka Communications Commission Budget. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 LAKE MINNETONKA COMMUNICATIONS COMMISSION 4071 SUNSET DRIVE ■ BOX 385 ■ SPRING PARK, MN 55384 -0385 ■ 952.471.7125 ■ FAX 952.471.9151 ■ Imcc ©Imcc - tv.org August 20, 2014 DEEPHAVEN RE: Approval of LMCC 2015 Budget EXCELSIOR Dear Mayor and Council Members: The Lake Minnetonka Communications Commission (LMCC) unanimously passed the GREENWOOD enclosed budget for 2015 at the Full LMCC Commission Meeting on August 14, 2014. This budget is not funded with tax dollars, but rather a cable company franchise fee paid INDEPENDENCE annually to the LMCC. We are also receiving a PEG (public, educational, governmental) access fee. LONG LAKE Regarding city approval of the budget, I am submitting the budget to all- city members of LORETTO the LMCC for review and approval according to our Joint Powers Agreement. "The Commission shall annually formulate a proposed budget for the ensuing calendar year by MAPLE PLAIN August 31 and shall promptly provide such proposed budget to each Member City. The budget shall be effective unless rejected by a majority of the Member Cities with 45 days after its receipt." Please send me the minutes or resolution of your voting actions MEDINA regarding the LMCC Budget as we keep a record of approval on file at the LMCC Offices. MINNETONKA BEACH If you have any questions regarding the 2015 Budget please direct them to me, Sally MINNETRISTA Koenecke, at sallyglmcc -!y qM or 952- 471 -7125. ORONO Thank you for your continued support and use of the television facilities and your participation in the programming of city council meetings, your city events, and all election coverage of candidates and other city related programs. ST. BONIFACILIS Sincerely, SHOREWOOD LAKE MINNETONKA COMMUNICATIONS COMMISSION SPRING PARK TONI(A BAY Sally Ko necke VICTORIA Executive Director WOODLAND Enclosure: LMCC 2015 Am -tual Budget Lake Minnetonka Communications Commission Budget Comparison Budgeted Revenues Franchise fees PEG fees Mound Usage fees Studio Rental All other Total Budgeted revenues Total Budget - Personnel Expenses Total Budget - Expenses Total Budget - All Expenses Capital equipment expenditures budget Allocated Contingency Total Budget - All expenses + Capital + Allocated Contingency Lake Minnetonka Communications Commission Projected Fund Balance Opening Fund balance Plus - unspent prior year Allocated Contingency Total Opening Fund Balance Projected Revenues Total Fund balance available Projected Expenses Projected Capital Outlay Allocated Contingency & Special Projetcs Fund balance after expenses, capital outlay, allocated contingency and special projects 2015 273,274 69,564 47,385 2,000 2,000 394,223 292,107 92,507 384,614 63,761 15,000 463,375 2015 323,161 30,000 353,161 394,223 747,384 384,614 63,761 15,000 2014 313,739 79,398 49,816 2,000 2,000 446,953 296,058 98,942 395,000 55,000 50,000 500,000 2014 376,208 0 376,208 446,953 823,161 395,000 55,000 50,000 PROPOSED $ change + / ( -) (40,465) (9,834) (2,431) 0 0 (52,730) (3,951) (6,435) (10,386) 8,761 (35,000) (36,625) PROPOSED $ change + / ( -) (53,047) 30,000 (23,047) (52,730) (75,777) (10,386) 8,761 (35,000) 284,009 323,161 (39,152) 812 01201 4 11:53 AM Page 1 of 2015 Budget comparison-0820 Summary Lake Minnetonka Communications Commission PROPOSED 2015 Budget Detail 2015 2014 $ change + / ( -) Budgeted Revenues Franchise fees 273,274 313,739 (40,465) PEG fees 69,564 79,398 (9,834) Mound Usage fees 47,385 49,816 (2,431) Studio Rental 2,000 2,000 0 All other 2,000 2,000 0 Total Budgeted revenues 394,223 446,953 (52,730) Salaries 224,970 253,128 (28,159) PERA Contributions 13,498 10,705 2,793 FICA Contributions 17,210 15,693 1,517 Health, dental and disability insurance 33,929 13,500 20,429 Worker's Compensation Insurance 2,500 3,032 (532) Total Budget - Personnel Expenses 292,107 296,058 (3,951) Office Supplies 1,600 1,600 0 Special Events /Meetings 300 500 (200) Repairs & Maintenance Supplies 500 1,000 (500) Studio Expendables 2,660 4,000 (1,340) Audit /Accounting Fees 13,000 11,000 2,000 Access Contractors 15,500 16,802 (1,302) Legal Fees 8,000 10,000 (2,000) Copier Expense 3,507 4,010 (503) Payroll Services 1,500 1,600 (100) Janitorial Services 2,000 2,389 (389) Security Services 900 804 96 Telephone /Communications 3,500 3,400 100 Postage 1,200 1,550 (350) Computer Consulting 2,000 3,100 (1,100) Training 400 500 (100) Travel 900 535 365 Mileage 500 1,000 (500) Printing & Publishing 400 500 (100) Insurance 4,500 5,927 (1,427) Utilities 10,500 9,600 900 Refuse & Recycling 900 950 (50) Bank Finance Fees 10 20 (10) Contracted Building Repair 2,000 2,200 (200) Maintenance Repair Equipment 2,500 3,525 (1,025) Equipment Rental 30 30 0 Advertising 200 50 150 Van Operation 1,500 2,000 (500) Web streaming /Broadband 10,000 10,000 0 Licenses 1,000 350 650 Other Expenses / Contingency 500 0 500 Building Improvements 500 0 500 Total Budget - Expenses 92,507 98,942 (6,435) Total Budget - All Expenses 384,614 395,000 (10,386) Capital equipment expenditures budget 63,761 55,000 8,761 Total Budget - All expenses plus Capital 448,375 450,000 (1,625) 81201201411:53 AM Page 2 of 2 2015 Budget comparison 0820 Details 2015 Capital Budget Master Control Upgrade for HD: Qty: Description: Mfg.: Part #: Cost Each: Tax Each: X Qty: Total: 1 2 +1 Channel HD Server Tightrope SX2 HD $ 28,500.00 $ 2,137.50 1 $ 30,637.50 1 Control Unit Tightrope Pro VOD $ 8,700.00 $ 652.50 1 $ 9,352.50 2 SD /HD Graphics Players Tightrope CG330 $ 3,750.00 $ 281.25 2 $ 8,062.50 1 Installation Tightrope $ 4,500.00 $ 337.50 1 $ 4,837.50 1 Silver Assurance Tightrope $ 2,000.00 $ 150.00 1 $ 2,150.00 3 19" SD /HD Monitors Insignia NS- 19E310 $ 149.99 $ 11.25 3 $ 483.00 For City /Contract Producer Use: 10 Super Cardiod Mics Shure MX412 $ 229.95 $ 17.25 10 $ 2,472.00 4 Tri Pod Kits Bogen 503HDV $ 645.00 $ 48.38 4 $ 2,773.52 1 SD-HC Recorder Shorewood Panasonic AG -HMR10 $ 1,495.00 $ 112.13 1 $ 2,616.13 For Van Use: 1 Portable PA System Behringer EPA150 $ 349.99 $ 26.25 1 $ 376.24 Total: $ 63,760.89 2015 5 Year Plan Year 1• Master Control Upgrade for HD: Qty: Description: Mfg.: Part #: Cost Each: Tax Each: X Qty: Total: 1 2 +1 Channel HD Server Tightrope SX2 HD $ 28,500.00 $ 2,137.50 1 $ 30,637.50 1 Control Unit Tightrope Pro VOID $ 8,700.00 $ 652.50 1 $ 9,352.50 2 SD /HD Graphics Players Tightrope CG330 $ 3,750.00 $ 281.25 2 $ 8,062.50 1 Installation Tightrope $ 4,500.00 $ 337.50 1 $ 4,837.50 1 Silver Assurance Tightrope $ 2,000.00 $ 150.00 1 $ 2,150.00 3 19" SD /HD Monitors Insignia NS- 19EB10 $ 149.99 $ 11.25 3 $ 483.00 For City /Contract Producer Use: 10 Super Cardiod Mics Shure MX412 $ 229.95 $ 17.25 10 $ 2,472.00 4 Tri Pod Kits Bogen 503HDV $ 645.00 $ 48.38 4 $ 2,773.52 1 SDHC Recorder Shorewood Panasonic AG -HMR10 $ 1,495.00 $ 112.13 1 $ 2,616.13 For Van Use: 1 Portable PA System Behringer EPA150 $ 349.99 $ 26.25 1 $ 376.24 Total: I $ 63,760.89 Year 2: Upgrading Studio to HD: Qty: Description: Mfg.: Part #: Cost Each: Tax Each: X Qty: Total: 1 Flint System Broadcast PIX Flint $ 18,500.00 $ 1,387.50 1 $ 19,887.50 2 32" Monitors Insignia NS- 32E330 $ 300.00 $ 22.50 2 $ 645.00 4 HD Cameras Panasonic AG- AC160A $ 5,085.00 $ 381.38 4 $ 21,865.52 1 24 Port Audio Board Mackie Onyx 24.4 $ 1,998.00 $ 149.85 1 $ 2,147.85 Cables & Misc. NA $ 4,000.00 $ 300.00 1 $ 4,300.00 Installation NA $ 3,000.00 $ 225.00 1 $ 3,225.00 1 Dual Channel Pre Amp True Systems P2A $ 1,500.00 $ 112.50 1 $ 1,612.50 2 12" Powered Speakers Peavey PR12D $ 339.99 $ 25.50 2 $ 730.98 1 Studio PA System Amplifier Berhinger NU1000DSP $ 299.99 $ 22.50 -1-$ 322.49 1 Stage Flood /Spot Light Source 4 750 $ 350.00 $ 26.25 1 $ 376.25 FT-Otal: $ 55,113.09 2015 5 Year Plan Year 3: New Non - Linear Edit Bays: Qty: Description: Mfg.: Part #: Cost Each: Tax Each: X Qty: Total: 2 Edit Systems Apple Mac Pro $ 25,000.00 $ 1,875.00 2 $ 53,750.00 1 Installation NA $ 3,000.00 $ 225.00 1 $ 3,225.00 Total: $ 56,975.00 Year 4: Van and LAN Qty: Description: Mfg.: Part #: Cost Each: Tax Each: X Qty: Total: For Van Use: 1 2 in 2 out Instant Replay for Flint Broadcast PIX ReVue $ 23,600.00 $ 1,770.00 1 $ 25,370.00 1 Codec Pack for Instant Replay Broadcast PIX 703 $ 4,715.00 $ 353.63 1 $ 5,068.63 1 SDHC Recorder for Van Panasonic AG -HMR10 $ 1,495.00 $ 112.13 1 $ 2,616.13 4 Mountable SDHC Recoders GoPro Hero3 Silver $ 299.99 $ 22.50 4 $ 1,289.96 1 4 Person Intercom System Eartec TCS4000 $ 1,100.00 $ 82.50 1 $ 1,182.50 2 19" SD /HD Monitors Insignia NS- 19E310 $ 149.99 $ 11.25 2 $ 322.48 2 Camera Mount Wireless Mics Sennheiser EW112 -PG3 $ 944.72 $ 70.86 2 $ 2,031.16 For Staff /Office Use: 1 LAN Server Dell 1U Rack Mnt(4tb) $ 2,700.00 $ 202.50 1 $ 2,902.50 5 Laptop Computers Dell XPS $ 800.00 $ 60.00 5 $ 4,300.00 10 Installation NA At $100hr $ 100.00 $ 7.50 10 $ 1,075.00 Total: $ 46,158.36 Year 5: Production Use: 1 Used Racked Production Van Open NA $ 60,000.00 $ 4,500.00 1 $ 64,500.00 Total: $ 64,500.00 CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION APPROVING THE PROPOSED 2015 LAKE MINNETONKA COMMUNICATIONS COMMISSION BUDGET WHEREAS, the City of Shorewood ( "City ") is a member of the Lake Minnetonka Communications Commission ( "LMCC "); and WHEREAS, the Joint Powers Agreement governing the LMCC requires that an annual budget be proposed and that it shall be adopted unless rejected by a majority of members within 45 days; and WHEREAS, the City Council has reviewed the proposed 2015 LMCC Budget. NOW, THEREFORE, BE IT RESOLVED that the City Council approves the 2015 LMCC budget. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of September, 2014 Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk #3D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Resolution Accepting Quotes and Award of Construction Contract for the 2014 Pavement Marking Project, City Project 14 -06. Meeting Date: 9/8/2014 Prepared by: Paul Hornby Reviewed by: Attachments: Quote Results, Quote Recommendation Letter, Resolution, Location Map Background: The City annually provides for maintenance of City Street pavement markings. Streets scheduled for the 2014 Pavement Marking Project are illustrated on the attached map. The pavement markings are essentially the same as performed in previous years, consisting of striping, crosswalks, stop bars and directional pavement messages such as turn arrows, and parking lots. Quotes were requested from five specialty contractors, four of whom have successfully performed work in the City on previous projects. The City received one quote for the project from AAA Striping Service Company, with the low quote of $15,727.90, compared to the Engineer's Opinion of Cost of $23,016.00. This year's project includes some minor pavement marking in the City of Greenwood, at their request. The Shorewood portion of the project is $15,163.90 and the Greenwood portion $564.00. Options: 1. Approve the resolution accepting quotes and awarding the contract to the lowest responsible and responsive quote for the 2014 Pavement Marking Project, City Project 14 -06. 2. Reject all quotes for the 2014 Pavement Marking Project, City Project 14 -06. 3. Take no action on this item at this time. Recommendation / Action Requested: City staff recommends approving the Resolution Accepting Quotes and Award of Construction Contract for the 2014 Pavement Marking Project, City Project 14 -06, to AAA Striping Service Company, for their low quote of $15,727.90. Staff will work with the City of Greenwood for reimbursement for their portion of the project. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 12 TAa Project Name: SHOR - 2014 Pavement Marking Project Client: City of Shorewood Bid Opening: 9/3/2014 12:00 PM WSB Project Bid Abstract Contract No.: Project No.: 01459 -95 Owner: St. Paul 9/3/2014 Project: 01459 -95 - SHOR - 2014 Pavement Marking Project Engineers Estimate AAA Striping Service Co. Item No. Item JUnits I Quantityl Unit Price ITotalPrce JUnitPrice ITotal Price SCHEDULE A - SHOREWOOD PAVEMENT MARKING PROJECT 1 2021.501 MOBILIZATION LUMP SUM 1 $1,000.00 $1,000.00 $500.00 $500.00 2 2582.501 PAVEMENT MESSAGE (LEFT ARROW) PAINT EACH 11 $30.00 $330.00 $25.00 $275.00 3 2582.501 PAVEMENT MESSAGE (RIGHT ARROW) PAINT EACH 11 $30.00 $330.00 $25.00 $275.00 4 2582.501 PAVEMENT MESSAGE (RIGHT -THRU ARROW) PAINT EACH 1 $45.00 $45.00 $40.00 $40.00 5 2582.501 PAVEMENT MESSAGE (HANDICAPPED SYMBOL) PAINT EACH 7 $25.00 $175.00 $25.00 $175.00 6 2582.501 PAVEMENT MESSAGE (BIKE SYMBOL) PAINT EACH 17 $30.00 $510.00 $40.00 $680.00 7 2582.502 4" SOLID LINE WHITE -PAINT LIN FT 53800 $0.10 $5,380.00 $0.065 $3,497.00 8 2582.502 12" SOLID LINE WHITE -PAINT LIN FT 510 $2.00 $1,020.00 $1.75 $892.50 9 2582.502 24" SOLID LINE WHITE -PAINT LIN FT 450 $3.00 $1,350.00 $2.25 $1,012.50 10 2582.502 4" BROKEN LINE WHITE -PAINT LIN FT 60 $0.10 $6.00 $0.065 $3.90 11 2582.502 4" SOLID LINE YELLOW -PAINT LIN FT 1600 $0.10 $160.00 $0.06 $96.00 12 2582.502 24" SOLID LINE YELLOW -PAINT LIN FT 50 $2.00 $100.00 $1.50 $75.00 13 2582.502 4" BROKEN LINE YELLOW -PAINT LIN FT 700 $0.10 $70.00 $0.06 $42.00 14 2582.502 4" DOUBLE SOLID LINE YELLOW -PAINT LIN FT 50000 $0.20 $10,000.00 $0.12 $6,000.00 15 12582.503 1 CROSSWALK MARKING -PAINT JSQ FT 1 800 $2.00 $1,600.00 $2.00 $1,600.00 Total SCHEDULE A - SHOREWOOD PAVEMENT MARKING PROJECT: 1 1 $22,076.001 1 $15,163.90 SCHEDULE B - GREENWOOD PAVEMENT MARKING PROJECT 16 12582.50214" DOUBLE SOLID LINE YELLOW -PAINT ILIN FT 1 47001 $0.201 $940.001 $0.121 $564.00 Total SCHEDULE B - GREENWOOD PAVEMENT MARKING PROJECT: 1 1 $940.001 1 $564.00 I hereby certify that this is an exact reproduction of bids received. Certified By: License No. 23359 Date: September 3, 2014 Total SCHEDULE A - SHOREWOOD PAVEMENT MARKING PROJECT: 1 $22,076.001 1 $15,163.90 Total SCHEDULE B - GREENWOOD PAVEMENT MARKING PROJECT: 1 $940.001 1 $564.00 Totals for Project 01459 -95 $23,016.00 $15,727.90 of Estimate for Project 01459 -95 1 1 - 31.67% I hereby certify that this is an exact reproduction of bids received. Certified By: License No. 23359 Date: September 3, 2014 ",dz c4:. dssociales, Inc. engineering lanningi �� envlrontnentab construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel 763 - 541 -4800 Fax 763 - 541 -1700 September 3, 2014 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: 2014 Pavement Marking Project City of Shorewood Project No. 14 -06 WSB Project No. 1459 -95 Dear Mayor and Council Members: Quotes were received for the above - referenced project on Wednesday, September 3, 2014, and were opened and read aloud. One quote was received. The quote was checked for mathematical accuracy and tabulated. Please find enclosed the tabulation indicating the low quote as submitted by AAA Striping Service Co. in the amount of $15,727.90. The Engineer's Estimate for the overall project was $23,016.00, We recommend that the City Council accept this quote. Sincerely, WSB & Associates, Inc. (::: �_ �1_ 0; F �_ Paul Hornby, PE Project Manager Enclosures cc: Bruce Shirley, AAA Striping Services Co. St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com ar K: \01459- 950\Admin \Constru0ion Admin\REQ \1459 -95 LTR REC- hmcc- 090314.doc CITY OF SHOREWOOD RESOLUTION NO. 14 - A RESOLUTION ACCEPTING QUOTE AND AWARDING CONTRACT FOR THE 2014 PAVEMENT MARKING PROJECT CITY PROJECT NO. 14 -06 WHEREAS, pursuant to an invitation to provide quotes for local improvements designated as the 2014 Pavement marking Project, City Project 14 -06, quotes were received, opened on September 3, 2014, and tabulated according to law, and such tabulation is attached hereto and made a part hereof as Exhibit A; and WHEREAS, the City Council has determined that AAA Striping Service Company is the lowest quote in compliance with the quote documents. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a contract with AAA Striping Service Company in the name of the City of Shorewood, Project No. 14 -06, according to the plans and specifications therefore approved by the City Council on file in the office of the City Clerk. 2. That the City Clerk is hereby authorized and directed to return forthwith to all contractors providing quotes the deposits made with their quotes, except for the deposits of the successful quote and the next two lowest quotes, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of September, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor s e� 5 S /I MINNETONKA BLVD 'n�1 :sv Lraseim Li.a twnia mm.lre T�� a.a. �� ttr. ren vc� OLD MARKETRD ( see nteESectiOn at HwY tlebilJ BROM' S BLVD CITY OF �D�� D�I,wma.a�sD.atEle a t S S 85 9 .sDORO SHOREWOOD o.AaBANSBerR3 � Q� fi gg a n x w/ Ily> (vC�J% MANORRDB ST. ALBANS BAY RD fie` VINE HILL RD. BROM S BLVD mil , Tnect otleal1 e ntect oR � 9 E ou DE.suL N r MANOR RD eLma g ° o- N RSECTioN EUREKA RD M INTERSECTION atsMITHTW R0lD NN HTELEM SCE OOL na �IXGELSIOR BLVD 0� 5 Ill w u �ns ira "w.em mia Li�tvauo @� eat �vo a CHRISTMAS LaKE RD VINE HILL RD .� o t �� wTERSECTONeLHwv� elnrersee ntleral �" o� &3 0000 n F, O cn Of W RADISSON RD 2 cHRI S LaKE RD RADIS U RD s r� 'w"�w«a �� Z Z O O 4 O qne nor SMITHTOwN RD �• RADISBON RD t mom.- d C �T ' IT c Na GON TRY GLUE RD �, �"' b$s �❑WZ 7 oOLD MARKET RD / VINE HILL RD . O j 0 d W c. m e O fr �� n.o s w av+o n w EUREKA RD LAKE LINDEN DR "0LLw e �n NLE e "^ wLERSecTON cowmcroN RD N "D TON N cn ( see �nSECTII eLHwv7 _ INTERSECTION eLHwv7 tlerao 7 vELLOwsTONE TR (re on et H 7 2 FN ".,,duo, �.�.. RE A RD iemL a °�`•. LAKE LINDEN DR rm Lra e.nrtno smnn,,mnn me.r ztDO �a 000e�oso��a Doo.��o „�,to„ Q g U W O d PROJECT VIEW City of STaewoaE — Engur°eering rr try C Rd Share — MN. 55331 952.474.3236 SHEET 1 OF 1 SHEETS #9A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Freeman Park Drainage Reconsideration Meeting Date: September 8, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Jean Panchyshyn, City Clerk Attachments Aerial Photo, Meeting Minutes July 14th City Council Meeting, Email Policy Consideration: Should the City re -grade the Freeman Park South lot and reconstruct the drainage spillway through Shorewood Oaks area? Background: On July 14, 2014, Mr. Don Aslesen, property owner of 26055 Shorewood Oaks Drive, appeared before the City Council requesting that the southerly parking area for Freeman Park be re- graded to redirect the drainage from the Shorewood Oaks neighborhood to the Shorewood Pond drainage system. Attachment 1 is an aerial photo of the area. At that time, the City Council voted not to perform the re- grading and reconstruction of the spillway through the Shorewood Oaks neighborhood, until such time as a feasibility study could be completed for the entire drainage area, to insure that a total solution to the issues could be arrive at. Attachment 2 is an excerpt of the July 14th City Council meeting minutes for this item. Subsequent to the July 14th City Council meeting, Mr. Aslesen provided further communication inquiring as to when he could expect the lot to be regarded. Attachment 3 is the email conversation that included Larry Brown, Director of Public Works, and Mayor Zerby. Based on that conversation, the Mayor has asked that this item be brought back to the City Council for reconsideration. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 .pMV2 fti WWARKING L& ATTACHMENT 1 AERIAL PHOTO I or A , -L i h !Y� � , t . ir CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 12 of 19 B. Summit Avenue Weight Restrictions Director Nielsen explained that when Council approved the Summit Woods planned unit development (PUD) final plan and final plat during its June 23, 2014, meeting Council directed staff to draft a temporary weight restriction for the portion of Su3nmit Avenue from where it turns southwesterly to Murray Hill Road. What is proposed is a. prohibition of any vehicle or combination of vehicles with a gross weight of any single axle exceeding 8000 pounds (four tons). The weight restriction would be in place until December 31, 2015. Councilmember Sundberg asked if the construction companies would be able to get their jobs done. Director Nielsen responded they can come to the site the other way and noted that is what the residents have told Council and staff they do especially during inclement weather. Mayor Zerby stated there had been discussion about not allowing trucks but that was not doable. He asked if truck drivers know how heavy their trucks are. Director Nielsen stated truck drivers are very conscious of that. There is a hefty fine for exceeding weight limits. Director Brown explained what is being proposed is typically what is enforced. It is the weight per axle that is enforced. An empty semi- tractor would exceed that weight. Sundberg moved, Hotvet seconded, Adopting RESOLUTION NO. 14 -0635 "A Resolution Imposing Weight Restriction on a Portion of Summit Avenge." Motion passed 510. Discussion moved to Item 11.A on the agenda. 9. ENGINEERING/PUBLIC WORKS 10. GENERAL/NEW BUSINESS A. Communication from Donald Aslesen Regarding Shorewood Oaks Drainage This was discussed after Item l LA on the agenda. Donald Aslesen 26055 Shorewood Oaks Drive, noted that his property is located in the Shorewood Oaks development. He also noted that he has been a resident of Shorewood for 20 years. He explained he has observed the development of Shorewood Ponds and Ashland Woods. And, he has observed the Boulder Cove development coming to fruition. Stormwater has to flow somewhere with all of that development. He has seen a lot of stormwater during his 20 -year residency but nothing like this year. During a 6 -inch rainfall there is a deluge between two houses in Shorewood Oaks where the Freeman Park entrance is. It is like a dangerous rapid river. He thought the rain falling onto Shorewood Oaks could be handled. His concern is about the water that flows between ball field I and ball field 2 in Freeman Park and from the Park parking lot. There are two drains down at the bottom that follows a culvert that goes to the holding pond to the north. In a 6 -inch deluge in seven hours the water flows very fast right past Park Lane onto the parking lot around field 1 and joins up with the water that comes off of the parking lot that goes through the Park entrance. He provided Council pictures showing what he is talking about. He noted that former Mayors Love and Liz& and Director Brown have experienced that water come through there. ATTACHMENT 2 JULY 14TH, 2014 CITY COUNCIL MINUTES CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 13 of I9 He stated he has had dozens of neighbors who had not previously experienced water in their basements have major damage to their basements this year. Part of that is because during heavy rains the stormwater flows between field I and field 2 through the spillway. The culverts at Shorewood Oaks cannot take the water away fast enough. Picture 45, which a neighbor took, shows the intersection of Burlwood Court and. Shorewood Oaks Drive and that the culverts could not handle the stormwater from the Shorewood Oaks development as well as Freeman Park and the ball fields. During the morning of June 19 when the really heavy rain came down Shorewood .Public Works employees came out to assess the drains right next to that but there were no obstructions. The next day residents in his neighborhood were removing, for example, damaged carpets and furniture. He noted that he understands it was an extraordinary amount of rain in a relatively short time. He explained that for the two houses on either side of the spillway it is a mosquito haven. Water pools there for a number of days. He noted that thanks to Mayor Z.erby and Director Brown the spillway was put in to help the water flow away from the two ball fields. It has served its purpose well. He explained that he does not observe a lot of stormwater flowing into the culvert that serves the Shorewood fonds area. The holding ponds there don't seem to be holding a lot of water. Even during a f- inch rainfall the water tends to flow westerly towards the ball fields and works its way onto the spillway. He suggested regrading the parking lot so that the water will flow to the culverts at Shorewood Ponds. He asked, on behalf of his neighborhood., for the City to help alleviate some of the extra stormwater that flows into Shorewood Oaks. During a 6 -inch deluge the water cannot make a 90° turn at the culverts at the end of Park Lane to go through the culverts. It ends up going around the ball fields and fills up tine two backyards on either side of the spillway. He stated the pathway (spillway) is eight feet wide and it is supposed to be ten feet wide with flares on it so it somewhat cups the water and prevents it from going on either side of the houses to those backyards. He then stated if you move between Burlwood Court and Maplewood Court there are four outlets that eventually flow into Lake Minnetonka and even those were starting to backup. He reiterated that the culverts in his neighborhood can probably handle the water that rains onto it. It cannot handle the water that flows from Freeman Park and beyond. He also reiterated his request for the City to regrade the parking lot and restore the spillway (he would put sandbags there to try and divert water from his neighbors backyards). Mayor Zerby noted that lie and Mr. Aslesen had spoken on the phone about this. He commented that one of the first things he did when he first became a member of Council about 16 years ago was approve the Shorewood Ponds development. He stated it is time this problem is fixed. Director Brown thanked Mr. Aslesen for his presentation and noted it described the problem accurately. He noted that he promised Mr. Aslesen that the City would restore the spillway which was put in cleverly discussed as a trail. That was done because there was not enough grade to work with storm sewer. WSB designed it as a spillway. He explained that the soils have shifted somewhat. That needs to be restored as soon as there has been a dry week. He cautioned against opening up that project when there is potential for another deluge. If that happened there would really be issues. Brown reminded Council that Public Works highest priority is fixing steer - buster potholes in the spring, then there is a race to sealcoat and stripe the roadways, then it does the rest of the roadways and then on CITY OF S14OREWOOD REGULAR COUNCIL MEETING MINUTES July 1.4, 2014 Page 14 of 19 to the special asphalt projects. Staff has committed to restoring the spillway as soon as there is a dry stretch. If Council decides the parking lot improvement should be done, it will not happen until September or October because that is when the crews and equipment will be available to do that. It will take a couple days to grade it out and. there would be a couple of thousand dollars in aggregate rock costs. In response to a question from Councilmember Siakel, Director Brown explained that staff would first have to take some survey shots of the parking lot to determine if the material can just be moved around or if more material has to be put down to make the grades work. Mayor Zerby stated it seems the drainage is not well designed there. He thinks that an engineering study needs to be done and as part of that staff should work with the Minnehaha Creek Watershed District (MCWD). Councilmember Hotvet stated that maybe this is an opportunity to work with the MCWD to determine what needs to be done to have a more permanent fix to the issue. Houses are being added to an area close to there. She encouraged staff to work closely with the MCWD on all parts of the issue. Mr. Aslesen stated it is his recollection that at one time there had been discussion about putting in holding ponds between field 2 and field 3. Unfortunately, it was not feasible from a cost perspective. The spillway was put in as a relief valve for the parking lot and ball fields. Director Brown stated a number of the wooded areas in Freeman Dark were considered. A feasibility study was done and the report called for a very large retention basin. In previous years the City has sought out help from the MCWD to help fund that. The cost to do that is very substantial. Staff can relook at that with the MCWD if that is what Council wants. Mr. Aslesen then stated if the culverts that bridge the west side of Shorewood Ponds could be utilized some of the water from the parking lot could be pushed to the holding pond and eventually end up going into the slew to the north of it. That holding pond after the .tune 19 rains did not look very full. Councilmember Woodruff stated from his perspective a drainage plan that drains into a residential neighborhood is ill thought out. That needs to be fixed. If that involves creating a holding pond in Freeman Park it should be revisited. He then stated it is his recollection that early on during his tenure on Council there had been a $300,000 or so project in the CIP for that. Director Brown noted that was the feasibility report project. Woodruff noted that he does not want to create a problem at Shorewood Ponds by routing stormwater to the holding pond then the pond can handle. Mr. Aslesen stated there is the northern holding pond and there is a small one on the other side of the walking path. Mr. Aslesen thanked everyone for listening, He also thanked Director Brown for his help on a Sunday afternoon and noted he appreciated it. B. Appeal for Extension of Deadline to Correct Nuisance Violations Appellant: Kert Koerting Location: 20325 Excelsior Boulevard Director Nielsen explained the City received a resident complaint about the property located at 20325 Excelsior Boulevard. Staff found a number of violations when it inspected the property. There is a long list of items to remove. There are several inoperable or unlicensed vehicles, equipment, building materials From: scott@gamersdigital.com [mailto:scott@gamersdigital.com] On Behalf Of Scott Zerby Sent: Wednesday, August 27, 2014 11:43 AM To: Aslesen Donald; Larry Brown Subject: Re: Shorewood Oaks Water issues It was my feeling from the meeting that something would be done this year, but only minimal due to wanting a more permanent solution. Larry if you want we can revisit this at our next council meeting. On Wed, Aug 27, 2014 at 11:36 AM, Aslesen Donald <AslesenDonaldRQohndeere.com> wrote: M I do appreciate your response, but I find it disappointing to say the least. You promised me in writing and in person that action would be taken this September. Honestly, I don't believe it will take that much in time and dollars to honor our request for re-grading the ball park parking lot and fixing the spillway path, to move this water east rather than west. Thanks, Don Aslesen 26055 Shorewood Oaks Drive ATTACHMENT 3 EMAIL CONVERSATION From: Larry Brown [ ma i Ito: I brown (d)shorewood pw. corn] Sent: Wednesday, August 27, 2014 10:19 AM To: Aslesen Donald; Scott Zerby; Bill 3oynes Cc: John F. Healy; d2n2aslesen(a)aol.com; tiecle003(d)umn.edu Subject: RE: Shorewood Oaks Water issues IM I am not sure if anyone else replied to your email. Thus, I wanted to insure that you received a response. Again, having stated that, staff will discuss if any short term issues are appropriate, based on the Council direction. I will send out an additional email, once we have talked this over with staff. Larry Brown, Director o f Public Works for the City of Shorewood Direct. 952-960-7913 From: Aslesen Donald [mailto:AslesenDonaldR(a)3ohnDeere.com] Sent: Monday, August 25, 2014 9:29 PM To: Scott Zerby; Larry Brown Cc: John F. Healy; d2n2aslesen(a)aol.com; Aslesen Donald; tiec1e003(Cburnn.ec1u Subject: RE: Shorewood Oaks Water issues Importance: High Thanks for your attention to this. Don Aslesen Donald R. Aslesen Division Customer Support Manager John Deere Western Region- Division 2 AslesenDonald(a-JohnDeere. eom From: Aslesen Donald Sent: Friday, July 18, 2014 11:11 AM To: Scott Zerby; Larry Brown Cc: Aslesen Donald; John F. Healy; d2n2aslesen0aol.com Subject: Shorewood Oaks Water issues Mayor Zerby and Larry Brown, Thank You, the council, and staff for the opportunity to share our ongoing neighborhood water concerns last Monday evening. I appreciate the council members recognizing and commenting that the water invading Shorewood Oaks from Freeman Park should not be happening and should be corrected. That being said, it sounds like Larry Brown will be repairing the spillway in September, and I hope that surveying and re- grading the parking lot will also be included in that solution. A comment was made that the Watershed District would be getting involved to do a study on holding ponds and other water retention projects. I would hope that the City is not going to wait for that study, and drag out the spillway repair and the re- grade, not pave, the parking lot? Larry Brown mentioned that there has been a previous study for ponds, and if memory serves me correctly, it was in the $300,000 range and that was several years ago, thus at today's prices a sizeable increase in that cost. My last request, was: fix the Spillway, re -grade the parking lot to utilize the existing holding ponds and slough, inspect the storm drains for plugging, and then do the water studies, in that order. We're counting on the City to do that in the late summer or early Fall? Thanks, Don Aslesen Division Customer Support Manager John Deere Western Region- Division 2 AslesenDonald(a-JohnDeere. eom #9B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Consideration to Add Traffic Signal Painting, Christmas Lake Road and State Trunk Highway 7 to the 2015 Capital Improvement Program Meeting Date: September 8, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Jean Panchyshyn, City Clerk Attachments None Policy Consideration: Should the City Council amend the 2015 Capital Improvement Program to include repainting of the Traffic Control Signal at the intersection of Christmas Lake Road and State Truck Highway 7? Background: The Cities of Shorewood and Greenwood share equally in the costs and responsibility for relamping and repainting of the traffic signal at the intersection of Christmas Lake Road and State Trunk Highway 7 (TH 7). As the City of Greenwood is preparing future budget items, the City of Greenwood has inquired if the City of Shorewood would be willing to participate in a Capital Improvement Project to sandblast and repaint the signal poles for this intersection in the year 2015? Photos of the existing poles are included as Exhibits 1 and 2 below. Per the cooperative agreement, the two cities would split costs associated with this project, if this moves forward, it is estimated, under normal market conditions, that sandblasting and repainting of the signal system would be approximately $16,000. Therefore, the City of Shorewood's portion would equate to $8,000. For the City of Shorewood, this project could be performed as a State Aid eligible project. Recommendation: Staff is recommending that the project of repainting the signals at the subject intersection, in the amount of $8,000, be added as a State Aid Project to the 2015 CIP. Financial or Budget Considerations: Funds for this project will originate from the Municipal State Aid Fund. Options: 1. Adopt the proposed recommendation adding this project to the 2015 CIP. 2. Provide Staff with alternative direction. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #10A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Approval of the Excelsior Fire District (EFD) 2015 Budget Meeting Date: September 8, 2014 Prepared by: Bill Joynes, City Administrator CC: Bruce DeJong, Finance Director Attachments: Fire Chief Gerber memo, EFD 2015 Budget documents Background: At its August 13, 2014 meeting, the Excelsior Fire District Board recommended the attached 2015Budget for the EFD be forwarded to member city councils for approval. Police Chief Gerber has provided the attached Budget documents for council's review and consideration. Council Action: Council may determine, by motion, whether or not to approve the budget provided. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 2015 Recommended FINAL Budget CIP and Operating i 11• August 14, 2014 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior - Greenwood- Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 FINAL Recommended 2015 Budget Summary August 14, 2014 • Overall Proposed 2015 Budget o Operating Budget - $893,1801$28,098 increase or 3.25% from 2014 Budget to 2015 Budget • This includes No Required Firefighter Relief Association (Pension) contribution again in 2015 • Wage increases for Fire Chief, Fire Inspector and Administrative Specialist according to wage policy. • Wage increases for Firefighters • Addition of Part -Time Fire Inspector for Special Events • Employer benefit increases including health insurance and PERA. • Capital Equipment Fund - $ 170,000 ($5,000 decrease or - 2.86 %) • Includes the following purchases in 2015: • Year two lease payment for new Engine 22 -$87,337 • Year four lease payment for SCBA Equipment -$34,682 • Includes lengthening the payments for two apparatus (Aerial 11 and Engine 11) to seven years instead of five years. • Fire Facilities Fund - $ 547,091 ($ 1,369 decrease or - 0.25 %) • Total 2015 Budget - $1,610,271 ($21,729 increase or 1.37 %) • 1.37% overall increase in 2015 Bud -2et from anuroved 2014 Budget o $21,729 increase over 2014 Budget o Total 2015 Budget of $1,610,271 reduced by the revenues identified below to reduce 2015 Municipal Contribution from $1,610,271 to $1,590,771, which results in a 1.42% increase from the adopted 2014 Municipal Contribution. • Interest income $1,500 • Refunds and Reimbursements $12,000 • Special Event Inspection Fees $ 6,000 • $0 contribution from Operating Fund Reserves for Operating Expenditures ■ This maintains a 39% unreserved fund balance and exceeds the adopted policy of 20 -30% unreserved fund balance. • 1.42% overall increase in 2015 Municipal Contribution o 2015 Proposed Municipal Contribution — $1,590,771 a 2014 Proposed Municipal Contribution — $1,568,508 o $22,263 or 1.42% increase in 2015 Municipal Contribution • Municipal Contribution Comuarisons 2014 Deephaven $ 433,492 Excelsior $ 166,924 Greenwood $ 130,888 Shorewood $ 603,638 Tonka Bay $ 233,566 Total $1,568,508 • Fund Balance Summary Projected Operating Fund Balances 2015 $443,603 $175,642 $126,352 $613,471 $231,704 $1,590,771 Difference $ 10,111 $ 8,718 $ (4,536) $ 9,833 $ 1862 $ 22,263 Fire District Auditor recommends a Operating Fund Reserve of 20 -30% of budgeted expenditures. 2013 Budget Actual 2014 Projected Budget 2015 Budget Proposed Januaryl Fund Reserve 339,821 368,503 361,569 EFD Annual Ex enditures Operating Fund Expenditures 807,347 865,082 893,180 Mandatory Fire Relief Contribution 27,529 0 0 CEP Fend Transfer 170,000 175,000 170,000 Facilities Fund Transfer 554,285 548,460 547,091 Building Fund Transfer 0 0 0 Fire Relief Fund Transfer 0 0 0 Total Operating Fund Expenditures 1,559,161 1,588,542 1,610,271 EFD Annual Revenues EFD Municipal Contributions 1,532,895 1,568,508 1,590,771 Interest Income 1,073 3,100 1,500 Other Revenues 26,346 10,000 18,000 Fire Relief Fund Transfer 27,529 0 0 Facilities Fund Transfer 0 0 0 Total Operating Fund Revenues 1,587,843 1,581,608 1,610,271 Annual Surplus (Deficit) 28,682 6,934 0 December 1 Fund Reserve 368,503 361,569 361,569 Fund Reserve Percentage 42.59% 40.48% 39.30% Fire District Auditor recommends a Operating Fund Reserve of 20 -30% of budgeted expenditures. Excelsior Fire District Budget FY 2015 FINAL Recommended - August 14, 2014 Comparison with Previous Years With 2014 Projected Percent 2010 2011 2012 2013 2014 2014 2015 2015 Change Actual Actual Actual Actual Budget Budget Requested Requested From 14 Account Code Object Description Amount Amount Amount Amount Adopted Projected Budget Dollar increase Adopted Fund 230 FIRE OPERATING FUND De 't 42200 Fire O eratlons 3ersonal Services 230 -42200 -101 Employees Regular 129,524 128,444 135,373 144,374 145,106 145,106 153,978 8,872 -6.11% 230 -42200 -103 Part -Time Employees 15,480 15,795 15,672 16,321 19,021 19,021 25,326 6,305 33.15% 230 -42200 -106 Firefighter's Salaries 149,895 142,573 150,892 150,720 169,929 169,929 182,060 12,131 7.14% 230 - 42200 -107 Fire Officer's Salaries 26,891 31,626 32,655 33,210 34,694 34,694 35,909 1,215 3.510% 230- 42200 -108 Part -Time Fire Inspector - - - 230- 42200 -121 PERA 19,195 19,414 20,419 21,845 23,581 23,581 26,435 2,854 12.10% 230- 42200 -122 FICAIMC 19,950 18,358 20,159 11,957 19,213 19,213 20,845 1,632 8.49% 230- 42200 -131 Employer Paid Health 20,834 25,188 22,117 23,385 28,755 28,755 27,920 (835) -2.90% 230 - 42200,133 Employer Paid Life Insuranc 25 23 23 23 24 24 24 - 0.00% 230- 42200 -151 Worker's Comp Insurance 17,268 18.952 19,966 25,239 27,825 27,825 28,000 175 0.63% Total Personal Services 399,062 400,373 417,276 427,074 468,148 468,148 500,497 32,349 6.91% Pension 230- 42200 -170 Firefighter Pension Contrlbl 58,554 88,124 14,907 27,529 - - - Supplies - 230 - 42200 -200 Office Supplies 3,081 4,378 3,496 3,730 4,000 4,000 4,000 0.00% 230-42200-212 Motor Fuels 11,775 13,462 15,224 14,003 16,000 16,000 16,000 - 0.00% 230- 42200 -217 Clothing 17,693 19,201 32,542 26,850 25,950 25,950 27,950 2,00 7.71% 230 -42200 -220 RepairlMaint. Supplies 6,002 4,652 7,672 6,891 7,000 7,000 7,000 0.00% 230 -42200 -221 First Aid Supplies 3,388 1,434 1,999 3,160 2,500 2,500 2,500 0.00% 230 -42200 -222 Firefighting Supplies 5,576 10,837 13,939 18,239 10,000 10,000 11,000 11000 10.00% 230- 42200 -241 Fire Prevention Tools 5,389 5,003 5,990 4,543 5,200 5,200 51000 (200) - 3.85% Total Supplies 55,904 58,967 80,862 77,416 70,650 70,650 73,450 2;800 3.96% -ofessional Services - 230 -42200 -304 Legal 75 1,425 193 - 3,000 3,000 3,000 - 0.00% 230.42200 -307 Fiscal Management Fees 18,000 18,000 17,000 16,000 16,000 16,000 16,480 480 3.00% 230- 42200 -311 Auditing 7,730 9,825 9,550 9,797 11,000 11,000 11,000 - 0.00% 230 - 42200 -312 Refuse & Recycling Collecti 976 1,244 1,573 1,847 1,500 1,500 1,800 300 20.00% 230 - 42200 -313 Janitorial Services 8,123 5,720 6,307 6,038 7,500 7,500 7,000 (500) -6.67% 230 -42200 -318 Medical Fees 6,585 5,443 6,406 6,312 7,000 7,000 7,000 - 0.00% 230 - 42200 -319 Professional Services 18,076 25,649 15,738 25,579 28,504 28,504 29,704 1,m 4.21% Total Professional Services 59,565 67,306 56,767 65,573 74,504 74,504 75,984 1,480 1.99% Other Services and Charges - 230- 42200 -321 TelephonelCommunications 21,552 22,967 23,284 22,066 28,400 28,400 27,600 (800) - 2.82% 230 -42200 -322 Postage 379 455 382 654 500 500 500 - 0.00% 230 - 42200 -323 Radio Units 24,787 17,526 27,957 25,329 27,500 27,500 28,500 1,000 3.64% 230 -42200 -331 Conferences 1,237 6,544 5,549 5,795 5,700 5,700 6,000 300 5.26% 230 - 42200 -332 Mileage 21 13 - 74 200 200 200 - 0.00% 230 -42200 -333 Meeting Expenses 2,474 3,690 4,292 5,134 3,000 3,000 4,000 1,000 33.33% 230 -42200 -334 Training & Schools 18,746 28,786 24,863 27,302 25,700 25,700 25,500 (200) - 0.78 % 230 - 42200 -350 Printing & Publishing 1,020 696 1,071 1,272 1,100 1,100 1,100 - 0.00% 230- 42200 -360 insurance 27,860 25,573 25,917 26,702 30,000 30,000 30,000 - 0.00% 230 - 42200 -381 Electric Utilities 32,507 32,314 31,114 34,658 34,500 34,500 34,800 300 0.87% 230- 42200 -383 Gas Utilities 14,950 13,432 10,629 12,814 15,000 15,000 14,000 (1,000) - 6.67% 230 -42200 -386 Water and Sewer Utilities 924 731 1,211 999 1,100 1,100 1,100 - 0.00% 230- 42200 -401 Repairs & Maint. Contracte( 23,355 32,567 36,624 35,392 39,036 39,036 27,600 (11,436) - 29.3096 230 -42200 -404 RepairslMaint. Machinery/E 25,066 29,983 19,953 28,032 23,750 23,750 25,450 1,700 7.16°% 230- 42200 -405 Fire Equipment Maintenanc 7,346 21,210 9,558 6,967 11,245 11,245 11,245 - 0.00% 230- 42200 -430 Misc Expenses (Bank) 455 499 481 843 1,220 1,220 1,220 0.00% 230- 42200 -433 Dues and Subscriptions 2,454 2,391 2,458 3,251 3,829 3,829 4,434 005 15.w% 230 -42200 -439 Contingency - - - - 230- 42200 -440 Fund Balance/ Reserve - - - Total Other Services 205,133 239,377 225,343 237,284 251,780 251,780 243,249 (8,531) X3.39% Total Operating Budget 778,218 854,147 795,155 834,876 665,082 865,082 893.180 28,098 3.25% Capital Outlay 230- 42200 -720 Building Fund Transfer 25,000 - - - - - 230- 42200 -720 Fire Relief Fund Transfer 62,000 - 27,529 - - - - 230- 42200 -720 Capital Equip Transfer 155,000 160,000 165,000 170,000 175,000 175,000 170,000 (5,000) -2.86% 230 -42200 -720 Fire Facilities Transfer 552,859 553.329 554,567 554,285 546,460 548,460 547,091 (1,369) -0.25% 794,859 713,329 747,096 724,285 723,460 723,460 717,091 (6,369) -0.88% Totals Fund 1,573,077 1,567,476 1,542,251 1,559,161 1,588,542 1,588,542 1,610,271 21,729 1,37% 230 Fire Operating Operating Revenue 34202 Municipal Contribution 1,482,686 1,511,751 1,516,291 1,532,895 1,568,508 1,568,508 1,590,771 36210 Interest Income 3,392 3,209 1,592 1,073 3,100 3,100 1,500 36228 Refunds and Reimbursemei 10,031 27,046 24,464 26,346 10,000 10,000 12,000 39203 Special Events - - - - - - 6,000 39203 Fund Transfers 40,000 62,000 22,956 27,529 - - - Total Revenue 1,536,109 1,604,006 1,565,303 1,587,843 1,581,608 1,581,608 1,610,271 Balance 36,968 36,530 23,052 28,682 6,934 {6,934) - Balance, January 1st 317,207 280,239 316,769 339,821 368,503 368,503 361,569 Balance, December 31st 280,239 316,769 339,821 368,503 361,569 361,569 361,569 (2014 vs. 2015 Contribution) = 1,568,508 1,590,771 1.42% City Contribution increase from 2014 22,263 -- 1 Part employees - - - - -- Ad 'inistrativB Spa ist 1' Firefighters Salaries -- ------ - - - - -- --- Duty crew coverage - - - - -- --- • . . : • • . . 1 - -- --- moon, M1, - - - -- - -- .. _ _ - - -- ------ - - - - -- ------ - - - - -- --- Fire inspector 1 - - - - -- ------ - - - - -- -- ------ - - - - -- - - - - -- - - - - -- 200 Office Supplies -- - -- , 11 -- -- Motor -- _-- - -- -- I 11 -�� - -- Cleaning Turnout Gear --Tuffxxdb-earRepalr Firefighter .!1 - - - - -- _- Firefighter 1 .11 - - - - -- Uniforms --- 11 - - -� -- --- Fire ChiefUniforms 1 1 _ - - - -- Cold Water Rescue Suits (1) -- Class A Uniforms - - - - -- -� -�,Vehicle - 111 -� - - -- and Station Sutl-� 111 - - - - -- - - -- - - - - -- 221 First Aid Supplies 222 Fire Eqmqq SuppliesiTools • I: -- 111 - - - - -- Firefigh(Ing Foam + 1 - - - - -- E)dinguisher Refill. 11 - - - -- _- � - - - -- ----- - - - - -- - Sparky Costume Maintenance -- -- - -- 111 -- - - - - -- �----- - -- ------ - - - - -- -_ -- ------ - - - - -- -- 111 - - - - -- TOTAL PROFESSIONAL SERVICES CATEGORY OTHER SERVICES AND CHARGES Detail Rem Amount Line Item Total Category Total 321 Communications 27,600 Telephone 18,500 Cell Phones 3,000 Pagers 4 @ 475 1,900 Pager Re it 1,200 Intemet 1,400 MDC Air Cards 800 IPAD Con necti A 800 322 Pasta a 500 323 Radio Units 28,500 Hennepin County Radio Lease 27,000 Hennepin County Radio Repair 500 MDC Maintenance 1,000 331 Conferences 6,000 Mn Fire Dept, Conference 750 Mn Fire Chiefs Conference 1,000 I Chiefs Conference Fire Department Insir. Conf. 3,600 Emergency M nt Conf. 400 Fire Inspectors Conference 250 332 Mileage and Travel 200 333 Meet' n Ex pen 4,000 334 Training Expenses 25,500 Training Tower 1 Simulator 2,000 (Traded services for Donation EMT 4 1300 5,200 EMT Refresher 5,600 FFI Now funded fully by MBFTE FFI1 1,200 HarMat D s 2,000 Vo -Tech Schools 1,500 State Sectional Schools 2,000 Boat Training 300 SloodbomelRi ht To Know 100 Guest Speakers Training Aids 600 5upport Staff training 300 Fire Chief Trainino 300 Fire Inspector Trainin 700 Blue Card ICS Tralnlp 1 2,700 Training E ui merit 1,000 350 Printi And Publishing- 1,100 Calf Sheets 425 Film & DevelO i 100 Stations 350 Printer cartridges 225 OtherPrinting 360 Insurance 30,000 381 Electric Utilities 34,800 383 Gas Utilities 14,000 386 Water and Sewer Utilities 1,100 401 Buildi Repair 27,600 Annual Maintenance 20,450 cli Sprinkler Alarm Ins ecnlTesti ContractorEval 5,300 Elevator In ction 1,850 TV re (cements at Station #1 1,500 Station 1 Ice dam Repair 5,000 Station 1 Outside landscape work 4,000 Station 1 Pairrti 1 4,000 Station 2 bathroom oounterto s 2,500 Caulking Repair outside stnicture 8,000 404 Repall r And Maintenance Of paratus 25,450 Truck Repair 14,000 Pum Testa 2,400 Service 5,500 Ma'or Re airs 2,700 Su Ies f 850 CATEGORY OTHER SERVICES AND CHARGES Cont. Detail Item Amount Line Item Total Category Total 405 Fire Equipment Maintenance 11,245 Com ressorService 1,500 Air 575 Gas Powered Equipment 500 SCBA Service 3,720 31 packs @$11201 per pack Fit Testin SCBA Flow Testing SCBA Hydro Testi SCBA Maintenance 1,200 LadderTesfing 2,000 Hose Testing 200 Air Monitor 750 Air Monitor Calibration 300 Maint. A reement Fitness Room 500 430 Misc Expenses 1,220 Bank Expenses 500 Payroll Direct Deposit Fees 720 433 Dues And Subscriptions 4,434 Nat. Volunteer Fire Council 30 IAFC /lNT Assoc Of Fire Chiefs 210 Int Assn OtArson Investigators 50 NAFI 40 Mn Chapter IAA[ 25 Mn State Fire Chiefs Assoc 130 ACFEI 130 MSFDA 330 Fire Marshals Assoc Of Mn 2 70 NFPA ACS Firehouse Solutions 730 Hennepin County Fire Chiefs 20 Hennepin County Fire Chiefs FIT 500 United Firefighters Assoc 30 Firehouse Magazine 30 Smoke Eater 22 160 Chamber Lake Region Mutual Aid 75 Southwest Mutual Aid 100 Metro Fire Chiefs 100 Fire Chiefs 74 Vol FIR Benefit Association 350 Excelsior Rota ry 1,250 439 Contingency 440 Fund Balance 1 Reserve TOTAL OTHER SERVICES AND CHARGES 243,249 TOTAL OPERATING BUDGET 893,180 CAPITAL OUTLAY 560 Furniture And E ui ment 570 Office Equipment TOTAL CAPITAL OUTLAY CAPITAL TRANSFERS E ui mentTransfers 1 170,000 720 Facilities Transfers 547,091 The Bond payment was decreased from the 2014 amount of $548,460 to $547,091 in 2015 TOTAL CAPITAL TRANSFERS 717,091 TOTAL CAPITAL 717,091 TOTAL BUDGET AMOUNT 1,610,271 OPERATING REVENUE 230 -34202 Municipal Contribution 1,590,771 20 -36210 interest income 1,500 230 -36228 Refunds and Reimbursements 12,000 230 -39203 Fire Rekef Fund Transfer - Special Events 6,000 TOTAL OPERATING REVENUES 1,591,771 1,610,271 Excelsior Fire District (RECOMMENDED FINAL) Proposed Budget 2015 Allocation by City using Joint Powers Agreement funding formula for 2015 $874,680 Operating $716,091 Building Tax Capacity Payable 2014 Sum of all Cities' Calculated $ 110,900.72 Excelsior $ Factors $ 19,766.43 Share of Cost 43,910.44 Greenwood $ 17,368.52 Per JPA $ 31,587.94 Shorewood" $ Dollars Percent $ 153,367.76 Tonka Bay $ 31,850.36 $ 26,075.54 $ 57,925.90 _Operations Facilities Total Deephaven $10,338,938 27.89% 27.89% $243,914 $199,689 $443,603 Excelsior $4,093,637 11.04% 11.04% $96,576 $79,066 $175,642 Greenwood $2,944,848 7.94% 7.94 %, $69,474 $56,878 $126,352 Shorewood" $14,298,012 38.56% 38.56% $337,315 $276,156 $613,471 Tonka Bay $5,400,256 14.57% 14.57% $127,401 $104,302 $231,704 $37.075.69 ] EKM DDLI 0% 18.7k680 $716,091 $1.590.771 SL590,771 (Using 2013 Hennepin County Assessors' valuations as of March 27, 2013) xx -- Total 2011 Tax Capacity less reduction for The Islands served by the Mound FD, Quarterly Billings Operations Buildings Total Deephaven $ 60,978.38 $ 49,922.34 $ 110,900.72 Excelsior $ 24,144.00 $ 19,766.43 $ 43,910.44 Greenwood $ 17,368.52 $ 14,219.42 $ 31,587.94 Shorewood" $ 84,328.74 $ 69,039.02 $ 153,367.76 Tonka Bay $ 31,850.36 $ 26,075.54 $ 57,925.90 $ 397,692.75 2015 Recommended FINAL Proposed Budget Contribution with 2015 JPA Formula Summary of Percentage Increase by City 2015 Formula 2015 Opmffng Bud t and $175,000 Capital Transfer % Increase % Increase City 2013 Contribution 2014 Contribution Increase from 2013 2015 Proposed Increase from 2014 Dee haven $ 413,855.00 $ 433,492.00 $ 19,637.00 4.74% $ 443,603.00 $ 10,111.00 2.33% Excelsior $ 156,989.00 $ 166,924.00 $ 9,935.00 6.33% $ 175,642.00 $ 8,718.00 5.22% Greenwood $ 122,948.00 $ 130,888.00 $ 7,940.00 6.46% $ 126,352.00 $ 4,536.00 - 3.476i. Shorewood $ 608,800.00 $ 603,638.00 $ 5,162.00 -0.85% $ 613,471.00 $ 9,833.00 1.63% Tonka Ba _ $ 230,303.00 $ 233,566.00 $ 3,Z63.00 1.42% $ 231,704.00 $ 1,862.00 -0.80% Total Contribution $ 1,532,895.00 $ 1,568,508.00 $ 35,613.00 2.32% $ 1,590,772.00 $ 22,264.00 1.42% lax Capacity Information City 2013 Values 2014 Values $ Change % Change from 2013 Dee haven $10,373,559 $10,338,938 $34,621 -0.33% Excelsior $3,994,527 $4,093,637 $99,110 2.48% Greenwood $3,132,192 $2,944,848 $187,344 -5.98% Shorewood $14,445,211 $14,298,012 $147,199 -1.02% Tonka ea $5,589,291 $5,400,256 $189,035 -3.38% Totals $37,534,780 $37,075,691 $459,o8s -1.22% City 2011 Values 2012 Values $ Change % Chan a from 2011 Dee haven $11,178,216 $10,838,330 $339,886 -3.04% Excelsior $4,225,376 $4,111,332 $114,044) -2.70% Greenwood $3,426,333 $3,219,849 $206,484 -6.03% Shorewood $15,868,696 $15,943,687 $74,991 0.47% Tonka Bay $6,389,349 $6,031,328 i$358,021 -55.60% Totals $41,087,970 $40,144,526 $943,444 -2.30% Excelsior Fire District 2015-2035 Capital Improvement Proqram mom ' ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ®® ®� ®gym MUMM M MM��a�� I�� MEMO Elm MMM �, t. ,�` ��:�1 %i .r , � ,: •.i? � rJ ::? 'F �_.y. '1x4 .,j �.. E f, '.re ,.I.�_ r'v"t __K „ �'f`Pt� -'.[tr . .�r�J:�_k_.r :��_ �� I M y~^f of Shorewood Council Meeting |t Elm MEETING TYPE Regular Meeting Title /Subject: Adoption of the Preliminary 2O15 General Fund Operating Budget and Tax Levy Meeting Date: September O,ZOl4 Prepared by: Bruce De]ong, Finance Director Reviewed by: 8i||Joynes, City Administrator Attachment: Resolution Policy Consideration: Adoption of this resolution will allow Shorewood to certify the preliminary levy to Hennepin County for inclusion on the Truth-in-Taxation property tax notices. Background: By statute, the City Council must approve a proposed budget and property tax levy bv September 3D. This date is legislative change from the previous date of September I5"'. The 2015 General Fund budget has been prepared in accordance with council recommendations from the August Il Council meeting with a2.596 total levy increase. The budget for revenues and expenditures may change upor down through December. However, the levy amount set at this point isa cap which cannot beincreased when final adoption of the budget and levy occur inDecember. Financial or Budget Considerations: The adoption of this resolution does not commit the City Council to any specific budget levels other than the maximum amount of property tax revenue that may be levied. There are several other financial issues that need to be addressed prior to final adoption. The health insurance renewal has come back from Health Partners with an average premium increase of over 30% - and this is with a reduced benefit level and co-pay and deductible increases. Staff is meeting with Gallajzher Benefits to determine if anything can be done with either plan modifications, bidding with different carriers, or joining with a purchasing consortium to reduce the cost. The proposal for additional targeted police enforcement, which is also on this meeting's agenda is not included in the proposed expenditures ot this time. Also, staff understands that two members ofthe Excelsior Fire Department joint powers group have rejected the proposed budget. An analysis ofthe financial implications of that decision on Shorewood needs tobemade. Options: The City Council may choose to: l. Adopt the preliminary budget and levy aspresented. 2. Make any additional changes desired and adopt the amended budget and levy. Mission Statement: The City of Shorewood is committed to providing residents quality public services,o healthy environment, ovariety of attractive amenities, o sustainable tax base, and soundfinancial management through effective, efficient, and visionary leadership. Page Recornrnendadon/ Action Requested: Staff recommends that the City Council adopt the resolution as submitted by staff. Next Steps and Timelines: Staff will present the Capital Improvement Plan and Enterprise fund budgets as anticipated on the adopted budget schedule. The final budget, tax levy, capital outlay, enterprise budgets, andC|P adoption will occur in December after the Truth-in-Taxation public hearing is completed. Connection tm Vision /Mission: This process contributes to sound financial management by providing financial resources to pay for desired city services. WHEREAS, City staff have presented the preliminary 2015 budget and tax levy at work sessions in July and August; and WHEREAS, the City Council has reviewed the budget and tax levy and made modifications to each that reflect desired community service levels; and WHEREAS, the City Council is required to approve and certify the proposed 2015 preliminary levy to the Hennepin County Auditor by September 30; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF t' 1!l AS FOLLOWS: 1. The 2015 Preliminary General Fund Budget is hereby set at $5,642,863. 2. $4,980,050 is to be levied for 2014 ad valorem property taxes, collectible in 2015 upon all taxable property in the City of Shorewood. 3. The Finance Director is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. FA,DOPTED 13Y THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of September, 2014. rAV-0-MV9 Jean Panchyshyn, City Clerk Scott Zerby, Mayor GENERAL FUND BUDGET SUMMARY Approved Requested Actual Actual Budget YTD Budget Budget Percent Dollar 2012 2013 2013 2014 2014 2015 Change Change REVENUES TAXES 4,783,939 4,764,472 4,763,319 1,742,400 4,858,585 4,980,050 2.5% 121,465 LICENSES & PERMITS 175,086 204,600 124,200 124,821 132,770 147,770 11.3% 15,000 INTERGOVERNMENTAL 76,102 96,549 70,401 64,734 96,251 75,751 -21.3% (20,500) CHARGES FOR SERVICES 64,825 33,194 35,150 36,278 41,700 42,200 1.2% 500 FINES & FORFEITURES 66,230 59,294 57,000 20,255 57,000 57,000 0.0% - MISCELLANEOUS REVENUE 141,013 205,010 213,900 101,607 232,900 210,400 -9.7% (22,500) TRANSFERS 330 317,182 - - 25,000 25,000 0.0% - TOTAL REVENUES 5,307,525 5,680,301 5,263,970 2,090,095 5,444,206 5,538,171 1.7% 93,965 EXPENDITURES CITY COUNCIL Personnel 16,794 16,794 16,800 9,796 16,800 22,200 32.1% 5,400 Materials and Supplies 887 2,035 2,000 142 1,200 2,000 66.7% 800 Support Services and Charges 80,309 90,885 72,450 26,338 156,121 110,350 -29.3% (45,771) Transfers 13,600 91,700 47,700 283,414 70,000 70,000 0.0% - Total City Council 111,590 201,414 138,950 319,690 244,121 204,550 -16.2% (39,571) Administration Personnel 373,915 240,032 359,671 137,847 250,323 251,153 0.3% 830 Materials and Supplies 18,276 15,649 18,450 10,554 19,300 20,900 8.3% 1,600 Support Services and Charges 82,008 134,401 42,175 66,847 147,290 145,500 -1.2% (1,790) Capital - - - - - - - Total City Administration 474,199 390,082 420,296 215,248 416,913 417,553 0.2% 640 FINANCE Personnel 120,556 137,469 132,929 79,347 134,758 134,758 0.0% - Materials and Supplies 8,042 8,547 8,400 7,910 9,050 10,050 11.0% 1,000 Support Services and Charges 11,686 14,619 11,600 9,418 16,000 16,000 0.0% - Capital - - - - - - - Total Finance 140,284 160,635 152,929 96,675 159,808 160,808 0.6% 1,000 PROFESSIONAL SERVICES Support Services and Charges _ 190,592 199,042 202,900 159,825 211,060 215,060 1.9% 4,000 Total Professional Services 190,592 199,042 202,900 159,825 211,060 215,060 1.9% 4,000 PLANNING Personnel 181,382 181,143 170,666 105,115 173,157 173,157 0.0% - Materials and Supplies 137 292 650 42 250 300 20.0% 50 Support Services and Charges 7,691 7,684 7,400 3,960 11,900 11,000 -7.6% (900) Capital - - 200 - - - - Total Planning 189,210 189,119 178,916 109,117 185,307 184,457 -0.5% (850) MUNICIPAL BUILDINGS Materials and Supplies 40,799 60,118 22,130 9,307 21,400 23,400 9.3% 2,000 Support Services and Charges 149,878 141,227 164,800 34,282 165,800 170,800 3.0% 5,000 Capital 2,441 - - - - - - Transfers 102,200 100,450 100,450 - 103,950 101,513 -2.3% (2,437) Total Municipal Buildings 295,318 301,795 287,380 43,589 291,150 295,713 1.6% 4,563 Total General Government 1,401,193 1,442,087 1,381,371 944,144 1,508,359 1,478,141 -2.0% (30,218) less transfers (115,800) (192,150) (148,150) (283,414) (173,950) (171,513) Net General Government 1,285,393 1,249,937 1,233,221 660,730 1,334,409 1,306,628 POLICE Materials and Supplies Support Services and Charges Capital Total Police 1,328 - 991,383 1,018,680 225,132 227,764 1,217,843 1,246,444 Page 1 1,015,077 696,475 1,045,056 1,072,645 2.6% 27,589 235,437 172,323 229,763 225,181 -2.0% (4,582 1,250,514 868,798 1,274,819 1,297,826 1.8% 23,007 (Planned Use of Fund Balance) Page 2 Approved Requested Actual Actual Budget YTD Budget Budget Percent Dollar 2012 2013 2013 2014 2014 2015 Change Change FIRE Support Services and Charges 331,987 345,728 349,582 261,591 344,940 361,315 4.7% 16,375 Capital 277,906 287,655 287,643 208,817 282,271 276,156 -2.2% (6,115) Total Fire 609,893 633,383 637,225 470,408 627,211 637,471 1.6% 10,260 PROTECTIVE INSPECTIONS Personnel 114,396 123,411 120,588 68,669 121,323 121,323 0.0% - Materials and Supplies 242 - 200 157 200 200 0.0% - Support Services and Charges 5,813 6,813 5,300 1,354 5,300 7,700 45.3% 2,400 Total Protective Inspections 120,451 130,224 126,088 70,180 126,823 129,223 1.9% 2,400 Total Public Safety 1,948,187 2,010,051 2,013,827 1,409,386 2,028,853 2,064,520 1.8% 35,667 CITY ENGINEER Personnel 84,615 460 92,549 - - - - Materials and Supplies 144 - 200 37 - - - Support Services and Charges 21,688 68,690 11,220 25,889 87,900 87,900 0.0% - Capital - - - - - - - Total City Engineer 106,447 69,150 103,969 25,926 87,900 87,900 0.0% - PUBLIC WORKS SERVICES Personnel 417,330 434,212 428,775 179,805 439,587 494,547 12.5% 54,960 Materials and Supplies 120,684 141,763 171,300 57,103 167,200 167,700 0.3% 500 Support Services and Charges 121,758 105,845 138,550 52,324 141,600 142,600 0.7% 1,000 Capital - - 1,200 - 2,500 - - 100.0% (2,500) Transfers 750,000 772,500 772,500 - 800,000 830,000 3.8% 30,000 Total Public Works Services 1,409,772 1,454,320 1,512,325 289,232 1,550,887 1,634,847 5.4% 83,960 SNOW AND ICE CONTROL Personnel 27,502 56,862 56,662 45,392 58,339 58,339 0.0% - Materials and Supplies 29,509 44,835 45,000 25,591 45,000 45,000 0.0% - Total Snow and Ice Control 57,011 101,697 101,662 70,983 103,339 103,339 0.0% - Total Streets & Highways 1,573,230 1,625,167 1,717,956 386,141 1,742,126 1,826,086 4.8% 83,960 less transfers (750,000) (772,500) (772,500) - (800,000) (830,000) 3.8% (30,000) Net Streets & Highways 823,230 852,667 945,456 386,141 942,126 996,086 PARKS MAINTENANCE Personnel 101,395 82,222 103,358 69,104 109,473 109,473 0.0% - Materials and Supplies 17,095 18,908 19,300 4,815 20,300 23,300 14.8% 3,000 Support Services and Charges 32,807 38,816 30,910 15,532 34,600 38,000 9.8% 3,400 Total Parks Maintenance 151,297 139,946 153,568 89,451 164,373 170,773 3.9% 6,400 RECREATION Personnel 37,627 51,296 36,360 29,473 36,743 36,743 0.0% - Materials and Supplies 1,171 4,818 1,500 3,308 5,800 5,800 0.0% - Support Services and Charges 15,446 13,051 20,145 5,670 18,800 18,800 0.0% - Transfers 42,000 42,000 42,000 - 42,000 42,000 0.0% - Total Recreation 96,244 111,165 100,005 38,451 103,343 103,343 0.0% - Total Recreation 247,541 251,111 253,573 127,902 267,716 274,116 2.4% 6,400 less transfers (42,000) (42,000) (42,000) - (42,000) (42,000) Net Recreation 205,541 209,111 211,573 127,902 225,716 232,116 GENERAL FUND TOTAL EXPENDITURES 5,170,151 5,328,416 5,366,728 2,867,573 5,547,054 5,642,863 1.7% 95,809 REVENUE OVER /(UNDER) EXPENDITURES 137,374 351,885 (102,758) (777,478) (102,848) (104,692) 1.8% (1,844) (Planned Use of Fund Balance) Page 2 REVENUES TAXES 3010 GENERAL PROPERTY TAX 3011 DELINQUENT AD VALOREM TAXES 3100 FISCAL DISPARITIES TOTALTAXES LICENSES & PERMITS 3211 LIQUOR LICENSES 3212 TOBACCO LICENSES 3216 TREE TRIMMING LICENSES 3217 RENTAL HOUSING LICENSES 3218 OTHER BUSINESS LICENSES AND PE 3221 BUILDING PERMITS 3222 PLAN CHECK FEES 3223 DOG LICENSES 3224 FARM ANIMAL 3225 HORSE PERMITS 3230 DOMESTIC PARTNERSHIP REGISTRATION TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 3314 BULLET -PROOF VEST GRANT 3341 LOCAL PERFORMANCE AID 3343 MKT VALUE CREDIT AID 3344 PERA AID 3345 MUNICIPAL STATE AID FOR STREET 3362 GRANTS TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES 3400 CHARGES FOR SERVICES 3413 ZONING AND SUBDIVISION FEES 3414 PASS -THRU CHARGES 3415 SALE OF COPIES 3417 SPECIAL ASSESSMENT SEARCHES 3471 RECREATION RENTALS 3472 TREE SALES 3473 PARK PROGRAMS 3474 ARCTIC FEVER /PRINCESS TEA TOTAL CHARGES FOR SERVICES FINES & FORFEITURES 3510 FINES & FORFEITS TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 3620 INTEREST EARNINGS 3623 CONTRIBUTIONS AND DONATIONS FR 3624 REFUNDS & REIMBURSEMENTS 3626 DRY HYDRANT CHARGES 3627 CELLULAR ANTENNA REVENUE 3670 MISCELLANEOUS REVENUE TOTAL MISCELLANEOUS REVENUE TRANSFERS 3910 TRANSFERS FROM OTHER FUNDS TOTAL TRANSFERS TOTAL REVENUES Approved Requested Actual Actual Budget YTD Budget Budget Percent Dollar 2012 2013 2013 2014 2014 2015 Change Chang( 4,608,958 4,617,654 4,763,319 2,405,788 4,858,585 4,980,050 2.S% 121,465 61,571 43,292 40,600 67,832 46,838 10,000 14,783 113,410 103,526 (6) 51,155 3,500 - - - 4,783,939 4,764,472 4,763,319 2,497,543 4,858,585 4,980,050 2.5% 121,465 9,165 8,820 8,300 9,630 8,820 8,820 0.0% - 1,000 1,250 1,000 - 500 500 0.0% - 510 570 450 120 500 500 0.0% - 780 1,140 1,000 720 1,000 1,000 0.0% - 4,411 7,817 3,100 2,169 3,500 3,500 0.0% - 124,523 146,256 92,000 102,547 100,000 110,000 10.0% 10,000 31,990 36,357 15,000 30,366 15,000 20,000 33.3% 5,000 2,482 2,140 3,300 1,368 3,300 3,300 0.0% - 150 150 - 255 100 100 0.0% - 50 25 50 50 50 0.0% - 25 75 - 175,086 204,600 124,200 147,175 132,770 147,770 11.3% 15,000 1,328 247 - - 1,023 1,041 1,000 1,000 1,000 0.0% - 245 26 - 4,751 4,751 4,751 4,751 4,751 0.0% - 68,755 70,479 64,650 36,843 68,000 70,000 2.9% 2,000 20,005 27,892 22,500 - - 100.0% (22,500) 76,102 96,549 70,401 64,735 96,251 75,751 -21.3% (20,500) 4,037 - - - 7,243 5,070 4,500 5,074 4,000 4,500 12.5% 500 10,034 (9,034) - (4,064) - - - 264 220 1,000 236 500 500 0.0% - 350 200 150 25 200 200 0.0% - 1,498 1,524 - 2,925 30,000 1,500 -95.0% (28,500) 6,828 - - - 31,357 32,844 29,500 17,439 1,500 32,000 2033.3% 30,500 3,214 2,370 - 3,225 5,500 3,500 -36.4% (2,000) 64,825 33,194 35,150 24,860 41,700 42,200 1.2% 500 66,230 59,294 57,000 30,945 57,000 57,000 0.0% - 66,230 59,294 57,000 30,945 57,000 57,000 0.0% - 25,603 12,902 35,000 199 35,000 35,000 0.0% - 300 700 - - 67,832 46,838 10,000 14,783 32,500 10,000 -69.2% (22,500) (6) 2,436 3,500 - - - 29,320 132,996 150,000 118,600 150,000 150,000 0.0% - 17,964 9,138 15,400 419 15,400 15,400 0.0% - 141,013 205,010 213,900 134,001 232,900 210,400 -9.7% (22,500) 330 317,182 - 25,000 25,000 0.0% - 330 317,182 - - 25,000 25,000 0.0% - 51307,525 5,680,301 5,263,970 2,899,259 5,444,206 5,538,171 1.7% 93,965 Page 3 CITY COUNCIL General Coding: 101 -11- TOTAL COUNCIL 111,590 201,414 138,950 319,690 244,121 204,550 -16.2% (39,571) Page 4 Approved Dept Actual Actual Budget YTD Budget Request Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 Change Change 4103 PART -TIME 15,600 15,600 15,600 9,100 15,600 20,600 32.1% 5,000 4122 FICA CONTRIB - CITY SHARE 1,194 1,194 1,200 696 1,200 1,600 33.3% 400 TOTAL PERSONAL SERVICES 16,794 16,794 16,800 9,796 16,800 22,200 32.1% 5,400 MATERIALS & SUPPLIES 4245 GENERAL SUPPLIES 887 2,035 2,000 142 1,200 2,000 66.7% 800 TOTAL MATERIALS & SUPPLIES 887 2,035 2,000 142 1,200 2,000 66.7% 800 SUPPORT SERVICES /CHARGES 4302 CONSULTING FEES - - 4331 TRAVEL, CONFERENCE & SCHOOLS 2,395 3,214 4,500 1,324 4,500 4,500 0.0% - 4351 PRINTING AND PUBLISHING - - 4400 CONTRACTUAL SERVICES 32,873 41,176 330 45,000 - - 100.0% (45,000) 4433 DUES AND SUBSCRIPTIONS 40,041 41,495 47,000 24,684 47,865 49,000 2.4% 1,135 4440 MISC SERVICES 5,000 5,000 20,950 - 58,756 56,850 -3.2% (1,906) TOTAL SUPPORT SERVICES /CHARGES 80,309 90,885 72,450 26,338 156,121 110,350 -29.3% (45,771) TRANSFERS 4820 OPERATING TRANSFERS 13,600 91,700 47,700 283,414 70,000 70,000 0.0% - TOTAL TRANSFERS 13,600 91,700 47,700 283,414 70,000 70,000 0.0% - TOTAL COUNCIL 111,590 201,414 138,950 319,690 244,121 204,550 -16.2% (39,571) Page 4 ADMINSTRATION General Coding: 101 -13- PERSONAL SERVICES 4101 FULL -TIME REGULAR 4102 FULL -TIME OVERTIME 4103 PART -TIME 4121 PERA /ICMA CONTRIB - CITY SHARE 4122 FICA CONTRIB - CITY SHARE 4131 EMPLOYEE INSURANCE - CITY SHARE 4141 UNEMPLOYMENT COMPENSATION 151 WORKERS COMPENSATION TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES 4200 OFFICE SUPPLIES 4208 POSTAGE 4221 MAINTENANCE OF EQUIPMENT 4245 GENERAL SUPPLIES TOTAL MATERIALS & SUPPLIES SUPPORT SERVICES /CHARGES 4321 COMMUNICATIONS - TELEPHONE 4331 TRAVEL, CONFERENCE & SCHOOLS 4351 PRINTING AND PUBLISHING 4400 CONTRACTUAL SERVICES 4433 DUES AND SUBSCRIPTIONS 4440 MISC SERVICES TOTAL SUPPORT SERVICES /CHARGES CAPITAL OUTLAY 4240 MACHINERY & EQUIPMENT Approved Dept Actual Actual Budget YTD Budget Request Percent Dollar 2012 2013 2013 2014 2014 2015 Change Change 238,085 141,783 286,860 119,990 187,866 187,866 0.0% - 41,600 29,170 - 1,926 12,520 12,520 0.0% - 20,064 12,070 20,797 7,564 13,620 14,450 6.1% 830 21,181 12,640 21,945 8,013 15,330 15,330 0.0% - 45,585 29,993 30,069 - 20,987 20,987 0.0% - 7,400 14,376 - - - - 354 373,915 240,032 359,671 137,847 250,323 251,153 0.3% 830 4,790 3,844 5,000 1,877 5,500 5,000 -9.1% (500) 10,878 10,857 11,150 6,871 11,000 11,000 0.0% - 1,589 - 1,400 1,736 1,900 4,000 110.5% 2,100 1,019 948 900 70 900 900 0.0% - 18,276 15,649 18,450 10,554 19,300 20,900 8.3% 1,600 962 565 1,100 - - - - 3,909 4,478 8,710 3,387 6,500 6,500 0.0% - 2,477 794 2,000 1,336 2,000 1,500 -25.0% (500) 74,134 128,239 28,365 61,335 138,320 137,000 -1.0% (1,320) 526 325 2,000 330 470 500 6.4% 30 - - - 459 - 82,008 134,401 42,175 66,847 147,290 145,500 -1.2% (1,790) TOTAL CAPITAL OUTLAY - - - - - - TOTAL ADMINISTRATION 474,199 390,082 420,296 215,248 416,913 417,553 0.2% 640 Page 5 FINANCE General Coding: 101-15- TOTAL FINANCE 140,284 160,635 152,929 96,675 159,808 160,808 0.6% 1,000 Page 6 Approved Dept Actual Actual Budget YTD Budget Request Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 Change Change 4101 FULL-TIME REGULAR 97,460 108,488 106,078 69,858 107,669 107,669 0.0% 4121 PERA CONTRI B -CITY SHARE 7,424 7,782 7,691 4,593 7,806 7,806 0.0% 4122 FICA CONTRIB - CITY SHARE 7,834 7,750 8,115 4,671 8,237 8,237 0.0% 4131 EMPLOYEE INSURANCE - CITY SHARE 7,838 13,449 11,045 225 11,046 11,046 0.0% TOTAL PERSONAL SERVICES 120,556 137,469 132,929 79,347 134,758 134,758 0.0% MATERIALS & SUPPLIES 4200 OFFICE SUPPLIES 110 37 - 1,021 250 250 0.0% 4221 MAINTENANCE OF EQUIPMENT 7,839 8,078 8,100 6,889 8,500 9,500 11.8% 1,000 4245 GENERALSUPPLIES 93 432 300 - 300 300 0.0% - TOTAL MATERIALS & SUPPLIES 8,042 8,547 8,400 7,910 9,050 10,050 11.0% 1,000 SUPPORT SERVICES/CHARGES 4301 AUDITING & ACCOUNTING SERVICES 2,700 2,066 - 5,880 3,600 3,600 0.0% - 4331 TRAVEL, CONFERENCE & SCHOOLS 2,877 4,440 4,000 1,012 4,000 4,000 0.0% - 4351 PRINTING AND PUBLISHING - 2,246 700 900 900 0.0% - 4400 CONTRACTUAL SERVICES - - 1,000 1,000 1,000 0.0% - 4330 DUES AND SUBSCRIPTIONS 280 220 500 247 500 500 0.0% - 4440 MISC SERVICES 2 - - - 4450 BANK SERVICE CHARGES 5,827 5,647 5,400 2,279 6,000 6,000 0.0% - TOTAL SUPPORT SERVICES /CHARGES 11,686 14,619 11,600 9,418 16,000 16,000 0.0% - TOTAL FINANCE 140,284 160,635 152,929 96,675 159,808 160,808 0.6% 1,000 Page 6 PROFESSIONAL SERVICES General Coding: 101-16- Page 7 Approved Dept Actual Actual Budget YTD Budget Request Percent Dollar SUPPORT SERVICES/CHARGES 2012 2013 2013 2014 2014 2015 Change Change 4301 AUDITING & ACCOUNTING SERVICES 27,625 23,225 25,000 22,030 26,660 26,660 0.0% 4304 CIVIL LEGAL CONTRACT 36,559 40,000 44,000 11,766 44,400 44,400 0.0% 4304 PROSECUTION CONTRACT 28,250 33,360 33,900 19,611 34,000 34,000 0.0% 4400 CONTRACTUAL ASSESSOR SERVICES 98,158 102,457 100,000 106,419 106,000 110,000 3.8% 4,000 4440 MISC SERVICES - - - - TOTAL SUPPORT SERVICES/CHARGES 190,592 199,042 202,900 159,825 211,060 215,060 1.9% 4,000 TOTAL PROFESSIONAL SERVICES 190,592 199,042 202,900 159,825 211,060 215,060 1.9% 4,000 Page 7 PLANNING General Coding: 101 -18- PERSONAL SERVICES 4101 FULL -TIME REGULAR 4103 PART -TIME 4121 PERA CONTRIB - CITY SHARE 4122 FICA CONTRIB - CITY SHARE 4131 EMPLOYEE INSURANCE - CITY SHAR 4141 UNEMPLOYMENT COMPENSATION TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES 4200 OFFICE SUPPLIES 4221 MAINTENANCE OF EQUIPMENT 4245 GENERAL SUPPLIES TOTAL MATERIALS & SUPPLIES SUPPORT SERVICES /CHARGES 4321 COMMUNICATIONS - CELLULAR PHON 4331 TRAVEL, CONFERENCE & SCHOOLS 4351 PRINTING AND PUBLISHING 4400 CONTRACTUAL SERVICES 4433 DUES AND SUBSCRIPTIONS TOTAL SUPPORT SERVICES /CHARGES CAPITAL OUTLAY 4240 FURNITURE AND FIXTURES Actual Actual Budget YTD Budget Request Percent Dollar 2012 2013 2013 2014 2014 2015 Change Change 121,955 103,497 133,887 93,184 135,193 135,193 0.0% 18,015 37,719 - (1,000) 995 1,200 - 10,493 10,065 9,707 5,866 9,802 9,802 0.0% - 9,638 9,440 10,242 5,741 10,342 10,342 0.0% 18,558 20,422 16,830 324 17,820 17,820 0.0% 2,723 - - - 181,382 181,143 170,666 105,115 173,157 173,157 010% - 137 292 - - - - - 400 - - 250 42 250 300 20.0% 50 137 292 650 1,018 869 800 1,598 1,770 2,000 1,179 1,070 1,000 2,893 2,850 2,500 1,003 1,125 1,100 7,691 7,684 7,400 - - 200 42 250 300 20.0% 50 753 1,000 1,000 0.0% - 1,618 4,200 4,200 0.0% - 594 1,000 1,100 10.0% 100 4,500 3,500 -22.2% (1,000) 995 1,200 1,200 0.0% - 3,960 11,900 11,000 -7.6% (900) TOTAL CAPITAL OUTLAY - - 200 - - - TOTAL PLANNING 189,210 189,119 178,916 109,117 185,307 184,457 -0.5% (850) Page 8 MUNICIPAL BUILDINGS General Coding: 101-19- TOTAL MUNICIPAL BUILDINGS 295,318 301,795 287,380 43,589 291,150 295,713 1.6% 4,563 Page 9 Approved Dept Actual Actual Budget YTD Budget Request Percent Dollar MATERIALS & SUPPLIES 2012 2013 2013 2014 2014 2015 Change Change 4221 MAINTENANCE OF EQUIPMENT 31,111 30,248 11,400 1,493 11,400 11,400 0.0% 4223 MAINTENANCE OF BUILDINGS 7,638 27,900 7,800 6,800 8,000 10,000 25.0% 2,000 4245 GENERALSUPPLIES 2,050 1,970 2,930 1,014 2,000 2,000 0.0% - TOTAL MATERIALS & SUPPLIES 40,799 60,118 22,130 9,307 21,400 23,400 9.3% 2,000 SUPPORT SERVICES/CHARGES 4302 CONSULTING FEES 1,582 - 4321 COMMUNICATIONS - Warner Connect 17,142 38,592 34,000 24,706 34,000 36,000 5.9% 2,000 4331 TRAVEL, CONFERENCE & SCHOOLS 16 - - 4360 INSURANCE 104,402 82,680 110,000 - 110,000 113,000 2.7% 3,000 4361 INSURANCE DEDUCTIBLE 8,668 - - - 4380 UTILITY SERVICES 7,111 8,601 11,000 4,454 11,000 11,000 0.0% - 4400 CONTRACTUAL SERVICES 9,501 10,018 9,800 4,534 9,800 9,800 0.0% - 4410 RENTALS 1,472 1,320 - 588 1,000 1,000 0.0% - TOTAL SUPPORT SERVICES/CHARGES 149,878 141,227 164,800 34,282 165,800 170,800 3.0% 5,000 CAPITAL OUTLAY 4240 BUILDINGS & STRUCTURES - - - 4240 MACHINERY& EQUIPMENT 2,441 TOTAL CAPITAL OUTLAY 2,441 - - - - TRANSFERS 4820 OPERATING TRANSFERS 102,200 100,450 100,450 103,950 101,513 -2.3% (2,437) TOTAL TRANSFERS 102,200 100,450 100,450 103,950 101,513 -2.3% (2,437) TOTAL MUNICIPAL BUILDINGS 295,318 301,795 287,380 43,589 291,150 295,713 1.6% 4,563 Page 9 POLICE General Coding: 101-21- TOTAL POLICE PROTECTION 1,217,843 1,246,444 1,250,514 868,798 1,274,819 1,297,826 1.8% 23,007 Page 10 Approved Dept Actual Actual Budget YTD Budget Request Percent Dollar MATERIALS & SUPPLIES 2012 2013 2013 2014 2014 2015 Change Change_ 4245 GENERAL SUPPLIES 1,328 - TOTAL MATERIALS & SUPPLIES 1,328 - - - - - SUPPORT SERVICES/CHARGES 4380 UTILITY SERVICES - so - - 4400 CONTRACTUAL SERVICES 990,264 1,015,403 1,013,027 695,870 1,042,556 1,070,145 2.7% 27,153 4440 MISC SERVICES 1,119 3,277 2,000 605 2,500 2,500 0.0% - TOTAL SUPPORT SERVICES/CHARGES 991,383 1,018,680 1,015,077 696,475 1,045,056 1,072,645 2.6% 27,589 CAPITAL OUTLAY 4620 BUILDINGS& STRUCTURES 225,132 227,764 235,437 172,323 229,763 225,181 -2.0% (4,582) TOTAL CAPITAL OUTLAY 225,132 227,764 235,437 172,323 229,763 225,181 -2.0% (4,582) TOTAL POLICE PROTECTION 1,217,843 1,246,444 1,250,514 868,798 1,274,819 1,297,826 1.8% 23,007 Page 10 FIRE General Coding: 101-22 TOTAL FIRE PROTECTION 609,893 633,383 637,225 470,408 627,211 637,471 1.6% 10,260 Page 11 Approved Dept Actual Actual Budget YTD Budget Request Percent Dollar SUPPORT SERVICES/CHARGES 2012 2013 2013 2014 2014 2015 Change Change 4400 Excelsior Fire 307,705 320,728 324,999 249,299 321,367 337,315 5.0% 15,948 4400 Mound Fire Contract 24,282 25,000 24,583 12,292 23,573 24,000 1.8% 427 TOTAL SUPPORT SERVICES/CHARGES 331,987 345,728 349,582 261,591 344,940 361,315 4.7% 16,375 CAPITAL OUTLAY 4620 BUILDINGS& STRUCTURES 277,906 287,655 287,643 208,817 282,271 276,156 -2.2% (6,115) TOTAL CAPITAL OUTLAY 277,906 287,655 287,643 208,817 282,271 276,156 -2.2% (6,115) TOTAL FIRE PROTECTION 609,893 633,383 637,225 470,408 627,211 637,471 1.6% 10,260 Page 11 PROTECTIVE INSPECTIONS General Coding: 101 -24- TOTAL PROTECTIVE INSPECTIONS 120,451 130,224 126,088 70,180 126,823 129,223 1.9% 2,400 Net Levy Support (36,062) (52,389) 19,088 (62,732) 11,823 (777) Page 12 Approved Dept Actual Actual Budget YTD Budget Request Percent Dollar REVENUE 2012 2013 2013 2014 2014 2015 Change Change 3221 Building Permits 124,523 146,256 92,000 102,546 100,000 110,000 10.0% 10,000 3222 Plan Check Fees 31,990 36,357 15,000 30,366 15,000 20,000 33.3% 5,000 TOTAL REVENUE 156,513 182,613 107,000 132,912 115,000 130,000 13.0% 15,000 Dept Dept Actual Actual Budget May Request Request Percent Dollar PERSONAL SERVICES 2012 2013 2013 2013 2014 2015 Increase Change 4101 FULL -TIME REGULAR 87,420 88,725 92,613 60,711 93,902 93,902 0.0% - 4102 PART -TIME 211 6,468 1,500 - - 4121 PERA CONTRIB - CITY SHARE 6,597 6,588 6,714 3,999 6,808 6,808 0.0% - 4122 FICA CONTRIB - CITY SHARE 6,079 6,188 7,085 3,644 7,183 7,183 0.0% - 4131 EMPLOYEE INSURANCE - CITY SHARE 14,089 15,442 12,676 315 13,430 13,430 0.0% - TOTAL PERSONAL SERVICES 114,396 123,411 120,588 68,669 121,323 121,323 0.0% - MATERIALS & SUPPLIES 4200 OFFICE SUPPLIES 242 - - - 4245 GENERALSUPPLIES - 200 157 200 200 0.0% - TOTAL MATERIALS & SUPPLIES 242 - 200 157 200 200 0.0% - SUPPORT SERVICES /CHARGES 4321 COMMUNICATIONS - CELLULAR PHONE - - - 400 400 4331 TRAVEL, CONFERENCE & SCHOOLS 3,151 3,232 2,500 764 2,500 3,500 40.0% 1,000 4351 PRINTING AND PUBLISHING 87 161 150 135 150 150 0.0% - 4400 CONTRACTUAL SERVICES 2,450 3,185 2,500 455 2,500 3,500 40.0% 1,000 4433 DUES AND SUBSCRIPTIONS 125 235 150 150 150 0.0% - TOTAL SUPPORT SERVICES /CHARGES 5,813 6,813 5,300 1,354 5,300 7,700 45.3% 2,400 TOTAL PROTECTIVE INSPECTIONS 120,451 130,224 126,088 70,180 126,823 129,223 1.9% 2,400 Net Levy Support (36,062) (52,389) 19,088 (62,732) 11,823 (777) Page 12 CITY ENGINEER General Coding: 101-31- Page 13 Approved Dept Actual Actual Budget YTD Budget Request Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 Change Change 4101 FULL-TIME REGULAR 66,401 406 73,640 - - 4121 PERA CONTRIB - CITY SHARE 4,181 29 5,339 - - 4122 FICA CONTRIB - CITY SHARE 5,272 25 5,633 - - 4131 EMPLOYEE INSURANCE - CITY SHARE 8,761 - 7,937 - TOTAL PERSONAL SERVICES 84,615 460 92,549 - MATERIALS & SUPPLIES 4200 OFFICE SUPPLIES 104 - 150 - 4245 GENERALSUPPLIES 40 50 37 TOTAL MATERIALS & SUPPLIES 144 - 200 37 - - SUPPORT SERVICES/CHARGES 4303 ENGINEERING FEES 14,106 21,817 5,000 2,842 37,500 37,500 - 4321 COMMUNICATIONS - CELLULAR PHONE - 60 - 4331 TRAVEL, CONFERENCE & SCHOOLS 1,374 130 2,500 4351 PRINTING AND PUBLISHING 367 - 300 - 300 300 - 4400 CONTRACTUAL SERVICES 4,000 45,110 - 23,047 48,000 48,000 - 4410 RENTAL 159 57 - - 4433 DUES AND SUBSCRIPTIONS 1,546 1,576 3,060 2,100 2,100 - 4437 TAXES/LICENSES 136 - 300 - TOTAL SUPPORT SERVICES/CHARGES 21,688 68,690 11,220 25,889 87,900 87,900 0.0% CAPITAL OUTLAY 4240 MACHINERY& EQUIPMENT - - - - - TOTAL CAPITAL OUTLAY - - - - - - TOTAL CITY ENGINEER 106,447 69,150 103,969 25,926 87,900 87,900 0.0% Page 13 PUBLIC WORKS General Coding: 101a2- CAPITAL OUTLAY 4240 MAcn/wsnrasou/pMswr 424m FURNITURE AND FIXTURES TOTAL CAPITAL OUTLAY TRANSFERS 4820 OPERATING TRANSFERS EQUIPMENT TOTAL TRANSFERS 7SO,000 772,500 772,500 750,000 772,500 772,500 2,500 ~~. 800,000 830,000 800,000 830,000 TOTAL PUBLIC WORKS 1,409,772 1,454,320 1,512,325 289,232 1,550,887 1,634,847 5.4% 83,960 Page 14 Approved Dept Actual Actual Budget vro Budget mnoost Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 Change Change «zoz FULL-TIME REGULAR azuass 330,213 334,078 149,362 334,078 334,078 0.0% 4102 ov*m/Ms z'sss 2,607 2,500 4,144 2,500 2,500 0.0% 4103 pxnT-r/me z'ses 40,000 *0,000 mzz pcnxcomrn/a CITY SHARE 24'2e0 23'811 24'402 y'seo 24'402 o'aoz 11.em z'eoo 4122 p/cAcomrn/e CITY SHARE 24'*37 zs'szz 25'748 e'848 25'748 zu'000 11.e% s'oso 4131 EMPLOYEE INSURANCE -CITY SHARE *saez 50e75 42047 aru, szose azusy oom e000 TOTAL PERSONAL SERVICES 417'330 om'zzx 428'775 179'805 439's87 494,5*7 12.5% 54'e60 MATERIALS aSUPPLIES 4zoo OFFICE SUPPLIES 161 za zoo uaz zoo zoo oum 4212 MOTOR FUELS & Luox/cxr/om *z'euz 46'760 sz'000 zo'ooy sz'000 sz'000 0,0% 4221 MAINTENANCE opEQUIPMENT zr'oea 17.045 16'500 5'415 18'000 zu'000 0.0% 4223 MAINTENANCE opBUILDINGS 1'104 osa z'soo 244 r'000 ,'000 oum m4osmAurooLs AND MINOR EQUIPMENT :'040 1'463 1'500 so/ z'noo 1'500 50.0% soo 4245 scmsnxLsuppuss ssaos 75613 sy000 21886 s0000 s0000 00% rorxL MATERIALS mSUPPLIES 120'684 141'763 oz'aoo sr'sna 167'200 zsz'mo 0.3m sno suppomssxv/Cs$cnxnsss «aos cmo/mssn/ms 4305 DRUG TESTING zso yo« 1'800 sz 1'800 :'000 ou% 4321 coMMum/c«r/oms rsLspnomE z'*aa 2'044 s'zoo 1'703 z'/oo z'roo oom 4saz TRAVEL, CONFERENCE &SCHOOLS 3'154 a'zoo /'soo e'soo s'soo 0.0% 4380 UTILITY SERVICES u'sor 15'047 z«'sso a'ezu 15'000 zs'000 s./% z'000 eye ununss STREET LIGHTS 40'411 41'8*e m'soo 18'643 44'000 44'000 oum 4voo CONTRACTUAL SERVICES sz'ars 40'244 es'000 20'642 64'000 e4'000 oom 4410 nsmn^LS 679 231 z'000 zo o'000 1'000 oum 4433 DUES AND SUBSCRIPTIONS z'sss z's/a z'soo u'/ns z'roo z'roo 0.0% 4437 rAxss/uccwsss nrs szs eoo ros yoo eoo 00% 4440 M/scssnv/css 1108 119 aann ,s 4000 4000 00% roa^L Supponrssnv/Cs$c*Anoss zzz'/su :05'845 138'sso 52'324 141'e0 zou'soo o./m 1'000 CAPITAL OUTLAY 4240 MAcn/wsnrasou/pMswr 424m FURNITURE AND FIXTURES TOTAL CAPITAL OUTLAY TRANSFERS 4820 OPERATING TRANSFERS EQUIPMENT TOTAL TRANSFERS 7SO,000 772,500 772,500 750,000 772,500 772,500 2,500 ~~. 800,000 830,000 800,000 830,000 TOTAL PUBLIC WORKS 1,409,772 1,454,320 1,512,325 289,232 1,550,887 1,634,847 5.4% 83,960 Page 14 ICE AND SNOW REMOVAL General Coding: 101 -33- Page 15 Approved Dept Actual Actual Budget YTD Budget Request Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 Change Change 4101 FULL -TIME REGULAR 14,416 38,307 37,455 29,490 37,455 37,455 0.0% - 410 OVERTIME 4,577 6,119 7,500 8,839 7,500 7,500 0.0% - 4121 PERA CONTRIB - CITY SHARE 1,425 3,145 3,259 2,832 3,259 3,259 0.0% - 4122 FICA CONTRIB - CITY SHARE 1,414 3,149 3,439 2,481 3,439 3,439 0.0% - 4131 EMPLOYEE INSURANCE - CITY SHARE 5,670 6,142 5,009 1,750 6,686 6,686 0.0% - TOTAL PERSONAL SERVICES 27,502 56,862 56,662 45,392 58,339 58,339 0.0% - MATERIALS & SUPPLIES 4245 GENERALSUPPLIES 29,509 44,835 45,000 25,591 45,000 45,000 0.0% - TOTAL MATERIALS & SUPPLIES 29,509 44,835 45,000 25,591 45,000 45,000 0.0% - TOTAL ICE & SNOW CONTROL 57,011 101,697 101,662 70,983 103,339 103,339 0.0% - Page 15 PARKS MAINTENANCE General Coding: 101-52- xvvmvmd Dept Actual xct"e/ ouuum vrm aounm Request penrm Dollar PERSONAL SERVICES 2012 2013 zosa zoz^ 2014 zmzs Change Change 4101 FULL-TIME REGULAR r/'oss sz'oss ee'784 ss'zsr 69'784 69'784 oum 4102 ovsnr/Ms a'soo xu/ z'soo z'soo oom 4103 pAnrr/mE s'sso 2'464 za'000 4'438 zz'cmo 12'000 ooe 4121 pcnAcomrmo CITY SHARE s's»o 4'447 5'241 3'220 5'241 5.241 oom 4122 p/o^comrn/u CITY SHARE s'yo 4,30e e'448 s'oss 6'*48 6'448 oum 4131 EMPLOYEE INSURANCE CITY SHARE 8,076 8,966 7,386 2,263 13,500 13,500 0.0% TOTAL PERSONAL SERVICES 101'3e5 82,222 103,3s8 ay'znw 109'473 my'ors 0.0% - MATERIALS mSUPPLIES 4208 posT»ss zss 4221 MAINTENANCE opEQUIPMENT 5'469 4,000 sez s'000 s'000 0.0% 4223 MAINTENANCE orBUILDINGS sos a'zoo s'000 ss 4,000 /'000 /som a'000 4240 SMALL TOOLS AND MINOR EQUIPMENT 613 e32 ncm 45 uon 000 num 4245 semsnALsuppues 8,358 s'zye s'scm a',ss e'soo e'soo 0.0% m*, TREES PURCHASED 7364 rorxL MATERIALS mSUPPLIES o'oys 18,908 19'300 4,815 oo'soo 23,300 z«.om u'000 supponrscxmceucnxnsss *aoa ENGINEERING FEES 2'000 2000 'z000m (z'000) 4321 coMmum/CAT/oms r*LEpnome 1'019 z'uzu u'aoo e45 z'ocm 2'000 11.1% zoo *331 TRAVEL, CONFERENCE &SCHOOLS 1'000 s 1'000 z'000 0.0% 4351 PRINTING AND PUBLISHING so 160 4380 UTILITY SERVICES 7'048 e^901 e'000 a's,z y'000 11'000 zzzm z'000 «400 CONTRACTUAL SERVICES 15'061 14,895 r'zoo z'suo e'800 13'000 32.7% 3'200 4410 nswrxLS e's*z e'uar 9,750 s'azz 11'000 z:'mm 0.0% 44*0 M/scssnv/css zers TOTAL SUPPORT SERVICES/CHARGES 32,807 38,816 30,910 15,532 34,600 38,000 9.8% 3,400 TOTAL PARKS MAINTENANCE 151,297 139,946 153,S68 89,451 164,373 170,773 3.9% 6,400 Page 16 RECREATION General Coding: 101 -53- Page 17 Approved Dept Actual Actual Budget YTD Budget Request Percent Dollar REVENUE 2012 2013 2013 2014 2014 2015 Change Change 3471 Recreation Rentals 1,498 1,524 29,500 2,925 1,500 1,500 0.0% - 3473 Park Programs 31,356 32,844 17,439 30,000 32,000 6.7% 2,000 3474 Arctic Fever /Princess Tea 3,214 2,370 3,225 5,500 3,500 -36.4% (2,000) TOTAL REVENUE 36,068 36,738 29,500 23,589 37,000 37,000 0.0% - Dept Actual Actual Budget YTD Request Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 Increase Change 4101 FULL -TIME REGULAR 28,780 30,872 21,882 13,345 22,211 22,211 0.0% - 4102 OVERTIME 418 - 550 - - 4103 PART -TIME 3,099 13,615 10,000 12,503 10,000 10,000 0.0% - 4121 PERA CONTRIB - CITY SHARE 2,302 2,469 1,586 1,011 1,610 1,610 0.0% - 4122 FICA CONTRIB - CITY SHARE 2,370 3,424 2,439 2,005 2,464 2,464 0.0% - 4131 EMPLOYEE INSURANCE - CITY SHARE 1,076 498 453 59 458 458 0.0% - TOTAL PERSONAL SERVICES 37,627 51,296 36,360 29,473 36,743 36,743 0.0% - MATERIALS & SUPPLIES 4245 GENERALSUPPLIES 1,171 500 1,500 500 - 4246 PROGRAM EXPENSE 4,318 2,808 5,800 5,800 0.0% - TOTAL MATERIALS & SUPPLIES 1,171 4,818 1,500 3,308 5,800 5,800 0.0% - SUPPORT SERVICES /CHARGES 4321 COMMUNICATIONS- TELEPHONE 728 - 2,100 - 4331 TRAVEL, CONFERENCE & SCHOOLS 179 48 1,500 - 200 200 0.0% - 4351 PRINTING AND PUBLISHING 904 - 1,500 850 850 0.0% - 4400 CONTRACTUAL SERVICES 10,164 4,923 14,795 264 10,500 10,500 0.0% - 4433 DUES AND SUBSCRIPTIONS 150 199 250 49 250 250 0.0% - 4440 ARCTIC FEVER /PRINCESS TEA 3,258 7680 5357 7,000 7,000 0.0% - 4450 BANK SERVICE CHARGES 63 201 0 - TOTAL SUPPORT SERVICES /CHARGES 15,446 13,051 20,145 5,670 18,800 18,800 0.0% - TRANSFERS 4820 OPERATING TRANSFERS 42,000 42,000 42,000 42,000 42,000 0.0% - TOTAL TRANSFERS 42,000 42,000 42,000 - 42,000 42,000 0.0% - TOTAL PARKS AND RECREATION 96,244 111,165 100,005 38,451 103,343 168.8% 64,892 (103,341) Net Levy Support 60,176 74,427 70,505 14,862 66,343 Page 17 I 12 City of Shorewood Council Meeting Item Title / Subject: Selection of the Truth -in- Taxation Hearing Date Meeting Date: September 8, 2014 Prepared by: Bruce DeJong, Finance Director Reviewed by: Bill Joynes, City Administrator Attachment: Resolution # soc MEETING TYPE Regular Meeting Policy Consideration: Adoption of this resolution will allow Shorewood to certify the Truth -in- Taxation public hearing date to Hennepin County for inclusion on the Truth -in- Taxation property tax notices. Background: The Truth -in- Taxation process to be followed this year is similar to years past. The traditional date for cities to hold their Truth -in- Taxation hearing is the first Monday in December. The attached resolution sets Monday, December 1, 2014 as the Truth -In- Taxation hearing date with a follow - up hearing date at the next regular City Council meeting of December 8, 2014. Staff recommends adoption of the resolution setting these dates for the truth -in- taxation hearings. If there are no changes recommended for the budget, it can be adopted on December 1st and a memo and resolution will be included in the packet for adoption on the hearing date. The meeting and adoption can be delayed to the next meeting on December 8t" if there are questions or changes required to the budget prior to adoption. Financial or Budget Considerations: This process allows residents an opportunity to provide input on the budget and property tax levy. Options: The City Council may choose to: 1. Adopt the resolution and dates as presented. 2. Change the date and adopt the amended resolution. Recommendation / Action Requested: Staff recommends that the City Council adopt the resolution as submitted. Next Steps and Timelines: At the next budget meeting, staff will present the Capital Improvement Plan and Enterprise fund budgets. The final budget, tax levy, capital outlay, enterprise fund, and CIP adoption will occur in December after the Truth -in- Taxation public hearing is completed. Connection to Vision / Mission: This process contributes to sound financial management through public input into the tax levy and budget for desired city services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 14- SELECTION OF THE TRUTH -IN- TAXATION HEARING DATE WHEREAS, Minnesota State law requires local governments to hold public hearings on their proposed budgets and property tax levies; and WHEREAS, the customary date for the budget hearing is the first Monday in December; and WHEREAS, it is in the spirit of full and open disclosure of the City's financial condition to provide as much information as necessary for the City Council and residents and property owners to evaluate the budget; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD AS FOLLOWS: 1. The Truth -in- Taxation public hearing for property taxes levied in 2014, collectible in 2015, is set for Monday, December 1, 2014. 2. A continuation date if necessary is set for Monday, December 8, 2014. 3. The Finance Director is hereby instructed to transmit a certified copy of this resolution to Hennepin County for inclusion on the parcel specific notices to be mailed in November. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of September, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor #10D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title / Subject: Refuse Collection Schedule Meeting Date: September 8, 2014 Prepared by: Brad Nielsen, Planning Director Attachments: Draft Ordinance Background: At its August 25, 2014 meeting, the Shorewood City Council reviewed, amended and approved the draft Nuisance (noise) ordinance. Section 501.05 Subd. 20. A. (3) of this ordinance was adopted and reads: (3) Refuse hauling. No person shall collect or remove garbage, refuse, or recycling in the city, except between the hours of 7:00 a.m. and 8:00 p.m. on any day. This conflicts with City Code Section 503.06, Refuse or Yard Waste Collection Schedule, which states that no refuse or yard waste shall be collected before 6:00 a.m. or after 8:00 p.m. of any day. Staff is proposing the amendment highlighted below to City Code Section 503.06, in order to be consistent with the recently adopted Nuisance (Noise) ordinance: 503.06 REFUSE OR YARD WASTE COLLECTION SCHEDULE. Each licensee shall collect refuse from premises for which he or she has a collection contract according to the following minimum schedule: daily from hotels, restaurants, and other premises which, in the judgment of the city, require the collection; and weekly from residences and other premises. Where the collection contract includes collection of yard waste, the yard waste shall be collected on the same day as refuse is collected. No refuse or yard waste shall be collected before 6 a.m.' 7:00 a.m. or after 8:00 p.m. of any day. With the exception of Shady Island or Enchanted Island, collection from residential properties shall take place only on Wednesdays, unless otherwise authorized by the City Council. Collection from properties on Shady Island or Enchanted Island shall take place on Thursdays, unless otherwise authorized by the City Council. During a week where a holiday occurs on or before the designated collection day, collection of refuse or yard waste may take place one day later. Staff Recommendation: Staff recommends this collection time change be effective after 31 October 2014, to provide haulers adequate notice to adjust collection schedules. Recommendation /Action Requested: A motion approving the attached ordinance amending Section 503.06 of the Shorewood City Code pertaining to Refuse or Yard Waste Collection Schedule, and directing staff to notify licensed refuse and yard waste haulers of the change which will be effective after 31 October 2014. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 503 OF THE SHOREWOOD CITY CODE AS IT PERTAINS TO REFUSE COLLECTION HOURS Section 1. Chapter 503.06 is hereby amended to read: 503.06 REFUSE OR YARD WASTE COLLECTION SCHEDULE. Each licensee shall collect refuse from premises for which he or she has a collection contract according to the following minimum schedule: daily from hotels, restaurants, and other premises which, in the judgment of the city, require the collection; and weekly from residences and other premises. Where the collection contract includes collection of yard waste, the yard waste shall be collected on the same day as refuse is collected. No refuse or yard waste shall be collected before 7:00 a.m. or after 8:00 p.m. of any day. With the exception of Shady Island or Enchanted Island, collection from residential properties shall take place only on Wednesdays, unless otherwise authorized by the City Council. Collection from properties on Shady Island or Enchanted Island shall take place on Thursdays, unless otherwise authorized by the City Council. During a week where a holiday occurs on or before the designated collection day, collection of refuse or yard waste may take place one day later. Section 2. That this Ordinance shall be in full force and in effect after 31 October 2014 and publishing in the Official Newspaper of the City of Shorewood. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of September, 2014. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk 1011 [I1:7 ► I t ►l Date: September 8, 2014 To: Mayor Zerby Council Members From: Bruce DeJong, Finance Director Re: July, 2014 General Fund Monthly Budget Report The 2014 General Fund continues to follow closely with the budget. Revenues are a little over 2013 at this point and expenditures are a generally close to budget. Please remember that property taxes come in three big chunks — one in June, one in July, and one in December. With property taxes comprising about 90% of total revenues, the amount on this report is pretty close to what we would expect through July. GENERAL FUND REVENUES Licenses & Permits — This budget is over because of the new subdivisions approved in the last year with new home construction. Other revenues are tracking close to what we would expect. • Council — This budget is over in transfers because we decided to move the proceeds from the house sale to the Park Improvement Fund in 2014 rather than 2013. • Professional Services — This budget exceeds the expected percentage because we pay Hennepin County half of their budget in January and half in June. • Municipal Buildings — This budget is lower than the expected percentage because the insurance renewal is November 1 for our property /casualty insurance. • Police — This budget exceeds the expected percentage because we pay quarterly for the Capital Outlay portion. • Fire — This budget exceeds the expected percentage because we pay quarterly for the Excelsior Fire Department expenses. • Public Works Service — This budget is lower than the expected percentage because of staff allocations between various budgets. We also have not seen all the bills for the maintenance projects that have been undertaken this summer. • Snow and Ice — This is the only budget that significantly exceeds the prior year. The amount of snow and shortage of salt that we experienced has led to higher expenditures than typical. • Recreation — This budget is over in salaries based on actual time spent between Administration and Recreation departments. Please contact me or Mr. Joynes if you have any questions. Attachment: July Budget Spreadsheet General }~edger Revenue vs Expense User: bdejong rnoteu 09/04/14 15:29:19 Period o1-m Fiscal Year 2014 Budget Period Amt Variance vTomuune %ool|ecteu 101 General Fund Revenues Taxes $ 4.858.585.00 $ 2.497.543.06 g 2.361'041.e4 g 2.834'174.58 51.40m Licenses &Permits g 132'770.00 $ 147'174.e4 $ (14'404.94) $ 77'449.17 110.85% Intergovernmental Revenues ss'zszoo $ 64.734.11 $ 31'516.8e $ 56.14e.42 67.26m Fines &Forfeits 57'000.00 $ 30'e45.02 $ 26'054.98 $ ss'zs000 54.29m Charges for Services 41'700.00 $ 24'860.00 $ 16.840o0 $ 24.325.00 59.62% m/scnuvenues g 232,900.00 $ 134.001.58 g 66'098.42 $ 135'858.00 57.54m Transfers zs'00000 g $ 25.000.00 g 14'583.33 0.00% Total Revenue $ 5'444,206.00 $ 2'899'258.71 $ 2.512'147.29 $ 3'175'78e.83 53.2sm Expenditures Budget Period Amt Variance vroouu«et msxnenueu zz Council Personal Services g 16'800.00 g 9.7e6.29 $ 7'003.71 g g'000.00 58.31m Supplies $ 1'200.00 g 141.6e $ z'oso.az g 700.00 11.81% Other Services and Charges $ 140.365.00 $ 26'337.80 114'027.20 g 81'879.58 18.76m Other Financing Use $ 85.756.00 $ 283'414.00 g (1e7'658.00) $ 50'024.33 330.49m 11 Total Council 244'121.00 319'689.78 (75'568.78) g 142'403.e2 130.96m 13 4uministratun Personal Services $ 250'323.00 g 137'847.44 g 112.475.56 $ 146'021.75 55.07m Supplies $ zs'soo.00 g 10'554.3e g 8'745.e4 $ 11'258.33 54.e9m Other Services and Charges g 147'290.00 $ 66.846.93 g 80'443.07 g 85'e19.17 45.38m 13 Aumimst,mon 416,*13.00 215.248.73 $ 201'664.27 $ 243'19*.25 51.63% is Finance Personal Services $ 134'758.00 7e'347.1e g 55'410.81 78'608.83 58.88% Supplies $ s'oso.00 $ 7.909.7e g 1'140.21 5'27e.17 87.40m Other Services and Charges $ 16'000.00 $ 9.417.76 $ 6.582.24 9'333.33 58.86% is Finance 15eu08.00 $ e6.674.74 63.133.26 e3.221.33 60.4em zs Professional Services Other Services and Charges $ 211.060.00 $ 159'825.19 $ 51'234.81 $ 123'118.33 75.73m 16 Professional Services $ 211.060.00 $ 15*'825.1e $ 51'234.81 $ zoa'zzo.ya 75.73m 18 Planning Personal Services g 173'157o0 $ 105.114.5e $ 68'042.41 $ 101,008.25 60.70m Supplies g 250.00 $ 41.87 $ 208.13 $ 145.83 16.75m Other Services and charges $ zz'eon.00 $ 3'959.e4 g 7'940.06 $ 6'e41.67 33.28% zo Planning $ 185.307.00 $ 10e'116.40 $ 7*'190.e0 $ 108'0*5.75 58.88% xy Municipal Buildings Supplies g 21'400.00 $ e'sos.sz $ 12.093.38 $ 12.483.33 43.49m Other Services and Charges g 165,800.00 $ 34'282.54 $ 131.517.4e $ 96.716.67 20.68% Other Financing Use g 103.e50.00 $ - g 103,950.00 $ 60.637.50 0.00% 19 Municipal Buildings g 2e1'150.00 $ 43'589.16 g 247.560.84 S 16e.837.50 14.e7m oz uz zz zz 24 24 31 31 sm sn ya as 52 52 sa 53 Police Protection Other Services and Charges g 1,045'056.00 $ 696,475.15 g 348580.85 $ 60e'616.00 66.64m capita|ouuav $ 22e'763.00 g 172'323.00 $ 57'440.00 $ 134'028.42 75.00m Police Protection 1,274,819o0 $ 868'798.15 $ 406.020.85 $ 743,644.42 *8.15m Fire Protection Other Services and Charges g 344'940.00 $ 261'5e1o0 $ 83'349.00 $ 201.215o0 75.84m Capital out|av $ 282'271.00 $ zou'azs.so 73.454.02 g 164'658.08 73.98m Fire Protection g 627'211.00 $ 470.408.43 $ 156'802.57 $ 365'873.08 75.00m Protective Inspections Personal Services g 121'323.00 $ ao'eae.ns g 52'653.97 $ 70'771.75 56.60% Supplies $ 200.00 g 156.75 $ 43.25 g 116.67 /a.som Other Services and coa,ne, $ s'aoo.00 $ 1.354.36 g 3.e45.64 g 3.091.67 25s5m Protective Inspections 126'823.00 70'180.14 g 5e'642.86 $ 73'980.08 55.34m omFnmnee, Supplies g $ 36.75 g (36.75) g 0.00% Other Services and Charges $ 87'900.00 g 25'888.75 $ 62.011.25 $ 51,275.00 29.45m ciw Engineer g 87'900.00 25'925.50 g 61'974.50 $ 51'275.00 2e.49m Public Works Service Personal Services g 43e'587.00 $ 17e'804.99 $ 259'782.01 g 256'425.75 40.90m Supplies $ 169'700o0 $ 57'103.2e g 112'5e6.71 $ 98'9e1.67 33.65% Other Services and Charges $ 141'600.00 $ 52.324.04 $ 89'775.96 $ oz'aoo.00 36.95% Other Financing use g 000'000.ou g $ uoo'000.00 $ 466'66e.67 0.00% Public Works Service g 1'550,887.00 $ 289.232.32 $ 1.261.e54.68 $ e04'684.08 18.e5% Ice mSnow Removal Personal Services so'say.no $ 45'3e2.12 g 12'e46.88 $ 34'031.08 77.81m Supplies $ 45'000.00 g 25.5e1.20 $ 19'408.80 g 2e.250.00 56.87m Other Services and Charges $ $ g g 0.00% Ice mSnow Removal $ 103.33e.00 $ 70,e83.32 $ 32'355.68 g e0'281.08 68.6em Park Maintenance Personal Services g 10e.473.00 as'zos.sa g 40'36e.44 $ e3.85e.25 63.12% Supplies $ 20'300.00 g 4'815.45 $ 15'484.55 $ 11'841.67 23.72m Other Services and chonne, $ 34'600.00 $ 15'531.48 g 19'068.52 g 20'183.33 44.89m pa,x Maintenance 164'373.00 $ 8e'450.49 74'922.51 e5'884.25 54.42m Recreation Personal Services $ 36'743.00 $ 2e.473.25 g 7'2ee.75 $ 21'433.42 80.21% Supplies g s'000.00 g 3'307.50 $ 2'4e2.50 $ 3'383.33 57.03% Other Services and Charges g 18'800.00 $ 5'e70.55 g 13'129.45 $ 10'966.67 30.1e% Other Financing use $ 42'000.00 g $ 42'000.00 $ 24'500o0 0.00% neo,eemun $ 103'343.00 $ 38'451.30 $ 64'891.70 $ e0'283.42 37.21m Total Expense $ 5'547'054.00 $ 2'867'573.e5 $ 2'*7e'480.35 g 3'235'781.50 51.70m General Fund $ (102.848.00) g 31'685.06 $ (167.333.0*) $ (59'994.67) CITY OF SHOREWOOD (2 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us Re: Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Prepared by Paul Hornby and Brad Nielsen Galpin Lake Road Walkway Schedule — PROJECT SCHEDULED FOR RE -BID IN 2015 0 Planning Commission recommendation to Council re trail segment for following year 0 Council authorizes preparation of survey and Feasibility Report 0 Survey (30 days) — May 0 Feasibility Report (30 days) — June 0 Planning Commission review of feasibility report and trail walk — July 0 Planning Commission recommendation to Council re Feasibility Report 0 Council approves Feasibility Report 0 Planning Commission holds Neighborhood Meeting (Open House) 0 Council award of land acquisition services and authorizes preparation of Plans and Specifications 0 Preparation of Plans and Specifications (90 days) ■ 95% Complete submittal to MnDOT 7/01/14 ■ MnDOT Review Complete 7/31/14 ■ CC Authorization to Advertise for bids 6/23/14 ■ Open Bids 8/19/14 ■ CC consideration of Award 8/25/14 L Land Acquisition Process (start approx. mid -way through plans and specs) • Land Acquisition process not required due to design modifications • Individual temporary easements or rights of entry may be required • Reduces project schedule ❑ Neighborhood preconstruction meeting 9/04/14 ❑ City possession of easements /letter of compliance N/A ❑ Groundbreaking Ceremony 9/08/14 ❑ Begin Construction 9/08/14 ❑ Construction substantially complete — Phase 1 Construction 10/31/14 ❑ Construction substantially complete — Phase 2 Construction 7/31/15 ❑ Ribbon Cutting Ceremony 8/10/15 ❑ Restoration complete 7/31/15 Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Page 2 Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule Planning Commission recommendation to Council re trail segment for following year 6/03/14 Council authorizes preparation of survey and Feasibility Report 6/23/14 Survey (30 days) — (In Process) 7/14/14 — 9/10/14 Feasibility Report (30 days) — 8/18/14 - 10/10/14 Planning Commission review of feasibility report and trail walk 10/21/14 Planning Commission recommendation to Council re Feasibility Report 10/21/14 Council approves Feasibility Report 10/27/14 Planning Commission holds Neighborhood Meeting (Open House) 10/30/14 Council award of land acquisition services and authorizes preparation of Plans 10/30/14 and Specifications Preparation of Plans and Specifications (90 -120 days) 10/30/14— 2/27/15 ❑ Land Acquisition Process (start approx. mid -way through plans and specs) 10/30/14- 7/27/15 o Complete parcel descriptions and legal descriptions o Review proposed easements with staff/attorney o Letters to property owners regarding survey staking o Field stake proposed easements for Appraiser /RW Agent o Easement viewing — parcel owner and RW Agent on -site o Appraisal information o Appraisal review o Council considers resolution to authorize staff to make offers and eminent domain schedule o Prepare and deliver offers to parcel owners ❑ Neighborhood informational meeting (Open House) ❑ Begin eminent domain action ❑ Council approves Plans and Specifications and authorizes ad for Bids ❑ Receive bids for construction ❑ City possession of easements /letter of compliance ❑ Council awards Construction Contract ❑ Neighborhood preconstruction meeting ❑ Groundbreaking Ceremony ❑ Begin Construction ❑ Construction substantially complete ❑ Ribbon Cutting Ceremony ❑ Restoration complete 5/19/15 2/09/15 5/25/15 6/08/15 6/22/15 6/22/15 6/30/15 6/30/15 7/06/15 10/15/15 10/31/15 11/15/15