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09-22-14 CC Reg Mtg Ag
CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 22, 2014 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby Hotvet Siakel Sundberg Woodruff B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Meeting Minutes, September 8, 2014 B. City Council Regular Meeting Minutes, September 8, 2014 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List B. Accept Bids and Award Contract for the 2014 Mill and Overlay Project C. Accept Donations for Oktoberfest D. Authorize Expenditure of Funds for Public Works Equipment - Plow and Sander Attachments E. Accept Proposal for Professional Services for Sunnyvale Lane Construction Materials Testing 4. MATTERS FROM THE FLOOR (No Council action will be taken) 5. REPORTS AND PRESENTATIONS A. Commissioner Jan Callison Annual Update Attachments Minutes Minutes Claims List Engineer's memo, Resolution Finance Director's memo Director of Public Works' memo Director of Public Works memo CITY COUNCIL REGULAR MEETING AGENDA — September 22, 2014 Page 2 of 2 6. PUBLIC HEARING A. 7:10 PM Public Hearing — Vacate Drainage /Utility Easement Applicant: Brent Hislop Location: 5990 and 6000 Strawberry Lane 7. PARKS A. Report on September 9, 2014 Park Commission meeting 8. PLANNING A. Minor Subdivision/Combination Applicants: Brian McConnell and Brent Hislop Location 5990 and 6000 Strawberry Lane B. Conditional Use Permit for Fill in Excess of 100 Cu. Yds. Applicant: Peter Kapsner Location: 5905 Seamans Drive C. Conditional Use Permit for Accessory Space Over 1200 Sq. Ft. Applicants: Linda and Louis Tilton Location: 5620 Covington Road D. Setting the Date for the Smithtown Sidewalk (west) Ribbon Cutting 9. ENGINEERING /PUBLIC WORKS A. Accept Quotes and Award Contract for the Gideon Glen Parking Lot and Drainage Report 10. GENERAL /NEW BUSINESS 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report 2. Trails Schedule B. Mayor and City Council 13. ADJOURN Attachments See item 98A Minutes Minutes Planning Director's memo,2 Resolutions Planning Director's memo, Resolution Planning Director's memo, Resolution Planning Director's memo Engineer's memo, Resolution Trail schedule CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 . 952- 960 -7900 Fax: 952 - 474 -0128 • www.ci.shorewood.mnmtiis • cityhallgci.shorewood.mn.tiis Executive Summary Shorewood City Council Regular Meeting Monday, September 22, 2014 7:00 p.m. Agenda Item 93A: Enclosed is the Verified Claims List for Council approval. Agenda Item 9313: Approval of a resolution accepting bids and award of construction contract for the 2014 Mill and Overlay Project. The bid results letter and recommendation will be provided prior to the Council meeting. Agenda Item 93C: Accepting a $25 donation from Cub Foods and $150 donation from the American Legion for the October 3 Oktoberfest event. Agenda Item 93D: This item authorizes the expenditure of funds for plow and sander attachments for the city's one -ton dump truck. The proposed costs are $13,754. Agenda Item 93E: This motion accepts the proposal for material testing services for the Sunnyvale Lane reconstruction project. Agenda Item 94: Matters from the Floor—members of the public have an opportunity to address the Council on an issue not on the agenda; no Council action will be taken. Agenda Item 95: Hennepin County Commissoner Jan Callison will be present to provide an update on activities. Agenda Item 96: 7:10 PM Public Hearing to Vacate Drainage /Utility Easement for applicant Brent Hislop at 5990 and 6000 Strawberry Lane. This is part of the proposed subdivision/combination in Item 98A. Agenda Item 97A: A report on the September 9 Park Commission meeting will be provided by a Park Commission representative. Agenda Item 98A: Brent Hislop proposes to buy the westerly 250 feet of his neighbor's (Brian McConnell) and combine it with his property at 6000 Strawberry Lane. The lot line rearrangement necessitates the vacation of certain existing drainage and utility easements, which will be replaced by new ones along the new property line. Both lots well exceed the requirements of the R -IA zoning district in which they are located. The Planning Commission voted unanimously to recommend approval. Agenda Item 9813: Peter Kapsner has purchased the property at 5905 Seamans Drive and would like to bring in approximately 300 cubic yards of fill to raise the elevation on the front of the lot. The City Engineer has reviewed the applicant's plans and made recommendations relative to maintaining the existing drainage pattern. The Planning Commission held a public hearing to Executive Summary — City Council Meeting of September 22, 2014 Page 2 of 2 consider the conditional use permit that is necessary for fill in excess of 100 cubic yards and has recommended approval of the C.U.P. Agenda Item 98C: Linda and Louis Tilton propose to build an attached garage that requires a conditional use permit for accessory space in excess of 1200 square feet of floor area. The application is complicated somewhat by the existence of two nonconforming accessory structures. The Tiltons have made the case that these existing structures have historic, cultural or architectural significance. An ad hoc committee, consisting of one member each from the Planning Commission, Park Commission and City Council has recommended that the structures in question satisfy the provisions in the Zoning Code relative to historic preservation. The Planning Commission held a public hearing on 2 September and agreed with the ad hoc committee. The Commission voted unanimously to recommend approval of the C.U.P. Agenda Item 98D: Better late than never — we are suggesting 13 October at 5:30 P.M. (before the Council Work Session) for a ribbon cutting event for the westerly segment of the Smithtown Road Trail project. Notice will be sent out the same as it was for the groundbreaking. Agenda Item 99A: Approval of a resolution accepting bids and awarding the contract for the Gideon Glen Conservation Open Space parking lot improvements project. Bids will be opened /tabulated on Fri. Sept. 19; results will be provided prior to the council meeting. Agenda Item 910: There are no General/New Business items. Agenda Item 11: There are no items of Old Business. Agenda Item 912.A: The Monthly Budget Report will be provided prior to the meeiing, and the Trail Schedule is attached. Agenda Items 91213: Mayor and City Council Members may report on recent activities. CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, SEPTEMBER 8, 2014 MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Zerby called the meeting to order at 5:30 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, Siakel, Clerk Panchyshyn; Planning Director Nielsen; Engineer Hornby Absent: Councilmember Sundberg B. Review Agenda Woodruff moved, Siakel seconded, approving the agenda as 2. 2015 GENERAL FUND BUDGET A. Forester /Environmental Specialist Position Administrator Joynes noted t new Forester / Environmentz program for that position. Z staff had during the Februa session (excerpts from meetit Joynes recapped the 2015 G one additional staff position' coordinator; to help deal with #2A 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 5:30 P.M. odruff; "Administrator Joynes; City of Public Works Brown; and, City Motion passed 4/0. leeting,,packet contains a copy of the draft job description for the proposed iecialist for the City as well as a copy of the projected 2015 — 2017 work ob description and work program are based on discussions Council and 2414; Council and staff retreat and the July 14, 2014, Council work inutes for those meetings were included in the packet). al Fund Operating Budget (the Budget) assumptions. The Budget reflects would have responsibility for forestry activities, and be a water resource Municipal Separate Storm Sewer System (MS4) mandates, stormwater ctivities. There is full-time funding for it in the Budget. Staff has full-time equivalent (FTE) position. The Budget assumes continued for services. It includes a salary reserve of 2.5 percent. Southshore ons costs for the current level of service and capital costs are included 1 plowing equipment has been programed into the Budget. There is no management activities and other �a recommended starting with a .75 contracted engineer and administra Community Center (SSCC) operati in the Budget. The purchase of trai levy limit in place for 2015. He explained that in general terms revenues are estimated to increase to $5,513,878; an increase of 1.3 percent. The estimated expenditures total $5,642,863; an increase of 1.7 percent. That leaves an unfunded gap of $128,985. Staff has proposed using General Fund reserves to fund the gap. General Fund reserves are estimated to be $3,577,080 at the end of 2014. Based on the General Fund Balance Policy maximum reserve level requirement of 60 percent the required reserve level is estimated to be $3,385,718. That results in $171,362 of excess reserves. Staff has recommended using $128,985 of those excess reserves to fund the Budget gap. That leaves $40,301 in unallocated excess reserves for 2015. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 8, 2014 Page 2 of 10 He reviewed the major expenditure changes for 2015. City Council salaries were increased by a total of $5,400. Administrative support at the reception desk / counter was increased by $11,200 for part -time help at the counter. The Hennepin County Assessor has notified the City that their fees are going up $4,000. Police services are projected to have a net increase of $22,571 in 2015. Fire services are proposed to increase $9,833. The Public Works expense portion of that new full-time position is estimated to cost $55,000 including benefits. Another portion of that salary will be charged to stormwater management activities. There will be a $30,000 increase in the transfer into equipment and streets for 2015 and subsequent years. That helps fund the trail plow and improvements to the SSCC capital improvement program (CIP). The aesthetic upgrades identified for the SSCC in the Cove Proposal were estimated at about $40,000. Money for that is not included in the 2015 Budget. The approximate $40,000 in excess reserves could be used to fund that. Joynes noted all of what he has mentioned and what is included in f to a 2 percent levy increase. He recommended Council certify a a) County by September 30. That additional .5 percent would prow( should something unknown come up before the final Budget is ad( since the last discussion about the Budget a couple, of things ha proposal Council requested from the South Lake Minnetonka Polio an additional 20 hours per month of traffic enforcement services we City has heard from Gallagher and Associates that the health cart; c for 2015. There was an approximate 18 percent decrease for 2014 meetings in which to certify its maximum tax levy to Hennepin Cc detail Budget spreadsheets amounts tum levy of 2.5 percent to Hennepin an approximate additional $26,000 ed in December. ,He explained that come up. The traffic enforcement and September 22. The adoption of the Preliminary 2015 General maximum tax levy as well as setting in the Truth in Taxation hearing c meeting following this meeting. fl partment ( SLMPD) indicates that cost about $16,000 annually. The will go up about 25 — 28 percent noted that Council has two more ,by September 30 — September 8 Fund Operating Budget and the to are on the agenda for Council's Mayor Zerby asked if the City would be able to collect any revenue from traffic enforcement citations. Director Nielsen stated some of that revenue from traffic enforcement is available but the City Code would have to be amended to allow that. Administrator Joynes' noted the revenue from speeding tickets is primarily taken by the County and the Mate. Municipalities get very little of that revenue. Zerby stated he thought some Cities, were collecting revenue from that. Joynes clarified that some cities have gone to something less than a ,speeding ticket and were then able to get revenues from that. But, that was controversial. Zerby stated lie thought it would be worth exploring to help offset the additional enforcement Councilmember Woodruff stated it is his understanding that there is a limitation on the amount of overage on the speed and the. City probably would not get much from speeding tickets. There are other things such as parking tickets and failure to stop at a stop sign that that could generate some revenue. But, the City would have to take on responsibility for that administrative process. He then stated he is not sure what prosecution costs the City has to pay for a speeding ticket the SLMPD writes and where the revenue goes. He noted that he believes the City needs the extra traffic enforcement. He does not like that the City has to pay extra for it but he understands the SLMPD member cities need to pay for extra policing services. Councilmember Siakel stated the City clearly receives a lot of complaints about speeding. She expressed concern about the times of enforcement in the traffic enforcement proposal the City received. She questioned if the City needs to have additional speed enforcement at 6:00 A.M. Would doing that really address the concerns of residents in various areas in the City? CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 8, 2014 Page 3 of 10 Mayor Zerby stated it is his understanding that City staff would be the point person for the additional enforcement. The SLMPD would work with the City on hours and locations. He thought there would be flexibility. Councilmember Siakel stated when SLMPD Chief Litsey was before Council for the SLMPD 2015 Budget he told Council that it would work best for the officers if they could start their shifts earlier or extend their shift to cover the enforcement hours. Before their shift meant starting at 6:00 A.M. and after their shift would be later in the evening. She questioned if those times would really satisfy the City's needs. Administrator Joynes stated he did not think the times were concrete. They were Chief Litsey's suggestion because it would be the easiest for the officers to come in earlier or extend heir shifts to provide the additional enforcement. He understands that way would be the easiest. He is not convinced it has to be done that way. They money can be set aside and then the City can negotiate the extra hours. Councilmember Siakel stated if it were possible for the City traffic tickets that process has to be administered and it could 1 various types of Mayor Zerby stated the City does have an administrative, enforcement process and part of that process allows a person to come before an Administrative Enforcement Officer to ,appeal the fine. Director Nielsen explained if a person appeals the fine the City basically has to hold court on the appeal. Councilmember Woodruff asked what the dollar amount is for the 25 — 28 percent increase in health insurance costs. Administrator Joynes stated the City ,currently pays $944 a meth for dependent coverage. The City has typically increased its per - employee contribution by about $25 a year. It did not do that for 2014 because health insurance costs went down by 18 percent. A $25 increase for 15 employees equates to $375. The City may want to increase its contribution more, at least for some employees, because some of their insurance payments are going to up 40 percent due to their profile. Council will have to decide how much it wants to subsidize health 'insurance costs. Woodruff then asked if the additional .5 percent in the levy will cover the costs. Joynes said Woodruff stated he likes the position description for the proposed Forester / Environmental Specialist position. And; he likes the work program. But, there is nothing in the description about education or experience about stormwater responsibilities. He thought it prudent to have something about education and experience in the description. Administrator Joynes stated he is,not sure if the City will be able to find a candidate with experience in two or three distinct areas. Staff does not think so. But, the City can train a person in the job over a two to three year time period: Prom his perspective the person will need to have a bachelor degree in forestry. A person can be trained to do some of the work for the MS4 mandates overtime. He then stated he thinks there will be candidates that are really interested in the job but only have skills in one of the primary areas of responsibility. He noted .staff will add some language about experience and education to the position description. Councilmember Woodruff stated if over the next few months Council and staff think there is some financial risk with the 2015 Budget then the position can be .75 FTE or the filling of that position could be delayed until the second quarter of 2015. He then stated from his perspective there is some really good work that the person needs to do that staff does not have the time and in some instances the skills to do today. Councilmember Siakel asked if that position would report to the City Administrator or the Director of Public Works. Council has discussed that the Public Works staff has too much work to do already. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 8, 2014 Page 4 of 10 Administrator Joynes stated the intent all along was to provide the Director of Public Works with administrative support and that person will do those types of reports at the Director's direction. Other tasks for that position will be will be in essence managed by a management team with the administrator having the final oversight. Councilmember Siakel asked what happened to the tree inventory project. She does not recollect the results being presented to Council. Director Nielsen explained an inventory of the trees along the City's roadways was completed. Efforts stopped when it came to inventorying the trees in Freeman Park which is about 53 acres in size. About 70 percent of the trees in the Park are ash trees. When it came to developing a management plan for the Park the discussion of a forester came up. A management plan for the Park could be done by a consultant forester or an in -house forester. Nielsen noted the City 'could easily spend about $70,000 a year cutting down ash trees. Mayor Zerby stated there was mention of a possible c Minnetonka Beach. He asked if asked if staff has any more thinks Minnetonka Beach has gone with a consultant foreste its own forester. Nielsen responded he does not know. Zerby then stated from his perspective he thought it may t SSCC in a bigger way that has a background in education a lower cost than what has been projected for a full-time p for people who run community centers and he has spoken hiring someone with more specialized experience and at che; )operative ash borer, effort with the City of information on that. Director Nielsen stated he r. Zerby asked if the City, of Excelsior still has possible to hire a non -staff person to run the rid event planning. And, they could be hired for arson. He explained he has looked into salaries with DeoDle involved with them and he thinks Der rate is Councilmember Siakel stated a year ago the City„ was in the same place" of unknown with regard to the other four SSCC co- owners' participation in funding the SSCC. There are some capital improvements that need to be made to the SSCC. The other four cities need to decide if they are in or out and then the City needs to make a decision about what is next. Mayor Zerby stated the proposed 2015 Budget assumes the 'City will provide the same level of services for SSCC operations as it is provide this year, The Park & Recreation Coordinator will continue to commit most of her time to the SSCC. 'The Budget also includes $11,200 for temporary backup help at the front desk in City Hall. Administrator Joynes stated the 2015 Budget provides the City the opportunity to continue to operate the SSCC under the current system. He then stated given how long it will take to push through changes related to the structure and ownership of the SSCC he advised Council to at least budget for providing the current level of services. It will take at least to the end of this year and more realistically into next year to get that resolved. Once that is, resolved Council can change how the SSCC is operated and what the personnel requirements are. He cautioned against changing it before that is resolved. He noted it is anticipated there needs to be over $300,000 in improvements made to the SSCC over time. Mayor Zerby expressed hesitancy about putting more hours towards needs at the front desk. 3. BADGER PARK Director Nielsen stated during the May 27, 2014, joint meeting of the Council and Park Commission Council asked staff to develop a Concept 1.5 for Badger Park improvements to address concerns Council had with the Concept 1 and Concept 2. A copy of a Concept 1.5 drawing was included in the meeting packet. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 8, 2014 Page 5 of 10 Nielsen explained one of the concerns about Concept 1 is the parking lot ended up terminating and having to circulate under the canopy at the Southshore Community Center (SSCC). In Concept 1.5 the parking lot has been redesigned to create turn- around south of the canopy making it possible for traffic to circulate without having to go under the canopy. The negative impact of that is there will be 15 fewer parking spaces than in Concept 1 and 10 fewer than in Concept 2. There had also been concern that if the Badger Park ball field orientation was changed there could be a need for some type of screening or a fencing that would prevent errant balls from going very far from the field. A safety fence is proposed for the north end of the field in Concept 1.5 to keep errant balls from going onto the parking lot and walkway. He noted WSB & Associates has provided estimated construction costs for Phase 1 improvements as well as for a second phase of improvements. He also noted that the Park Commission felt very strongly that if the improvements are going to be done in two phases then the second phase should be done shortly after the first. He went on to note that the Commission did recommend in favor of Concern 1.5. Park Commission Chair Mangold stated the playground areas have been switched ;around in Concept 1.5. Mayor Zerby noted that he likes the circle area in Concept 1.5. It that the playgrounds are closer together. He stated he continue improvements will cost more than $1.3 million. It is his recolle around $200,000 not including infrastructure pipe installation. 'Th There are already two sets of public restrooms on the campus; on asked why the Park Commission thought there is,a need for additioi Chair Mangold explained that the Park Commission retrofitting something at the SSCC to make the use of using the playgrounds. For long -term, high- quality imagine any parent letting their young child go across t restrooms while the parent was watching another chit ( believes strongly there needs to be a better level of res situation. He noted the Commission would like Badge r park. The Commission wants Badger Park to be a top t the proposed shelter with restrooms could maybe be cut Mayor Zer'by asked if the walk the entire looped trail. a nice transition apace. He also likes a have sticker shock,; that all of the in that the cost for the restrooms is >tal cost for that is around $400,000. i City Hall and one in the SSCC. He had numerous discussions about the possibility of he restrooms there work for those playing sports or t use of Badger Park the Commissioners could not he parking lot to the SSCC by themselves to use the participate in a sports activity. The Commission troom easily accessible than the current porta potty Park to be considered the City's most prestigious ier park and one that shows off City Hall. He stated back while continuing to have restrooms in it. y connect into the proposed new trail so people can yes. Councilmember. Ilotvet asked staff to discuss the timeline in stages is for reconstructing the field — from demolition to it being ready for athletes to play on. Engineer Hornby explained the field would be reconstructed the first year and then there has to be one full season of growth before any sports can be played on it. That growth,period is needed to get the turf thick enough to be able to withstand the impact on it. For any natural turf field there is a lot of wear in front of the goals for lacrosse and for football there is a lot of wear down the middle of the field. He noted the City will have to have a seeding program, it will need to aerate it regularly and it will need to fertilize it regularly. And, it should be irrigated. The field would be usable for sports activities in the third year. Chair Mangold stated that means two football seasons and one lacrosse season being lost. Councilmember Hotvet asked if the City is fully prepared to care for that field. Director Brown stated yes. Chair Mangold stated the earlier Park Improvement Capital Improvement Program (CIP) had some had some extra items for the field. It was extra field amendments and drain tile work. The Park Commission is not clear as to what items were left off of the Concept 1.5 cost estimates. The Park Commission thinks that CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 8, 2014 Page 6 of 10 if are improvements are to be made they should be done right the first time. If the City is going to spend $2 million on the Park then he hoped the City could come up with another $60,000 to put in whatever is recommended by the engineer for those extra items. Director Nielsen stated that at a minimum irrigation and drainage will be part of the field reconstruction. He noted that a lacrosse organization has offered to help fund the installation of an irrigation system. Mayor Zerby stated he thought the Minnehaha Creek Watershed District (MCWD) also offered to help with the irrigation system. Nielsen clarified it depends on what the City does as part of the Park improvements. Zerby stated staff has to make contact with the MCWD once there is a final plan. Zerby noted the MCWD had talked about doing a water reclamation demonstration program out of Badger Creek and onto to field. Chair Mangold stated that generally the City has never run into pulling from water sources like Badger Creek there can be cloggii Mangold then stated if the City moves forward with the Phase 1 pa a shelter in Phase 2 he asked what impact the heavy tracks will Nielsen stated he does not think the construction traffic for the sh issue if the field was going to be reconstructed after the parking lot _ Councilmember Siakel stated she does not think Concept 1.5 ties tl lacks something from her perspective. She noted she there are a lot she likes. ms with the field itself. But, when s with the irrigation system. lot work and then decides to build on the new parking lot. Director will be a problem. It would be an rvements were done. SCC into the campus. The Concept womponents in Concept 1.5 one that Chair Mangold stated from his perspective the best thing that will be done for the SSCC is the entrance road will be changed to a gradual curve from a hard curve. He hopes the turnaround will make it more inviting. Hopefully, the SSCC can be tied into the campus with landscaping. He then stated the parking lot will never be able to accommodate the target maximum. Councilmember Woodruff stated it seems that the discussion about Park improvements is close to reaching a state of analysis paralysis: 'He they stated he thought Council owes it to the Park Commission to acknowledge that the Commission has done what it heeded to do. He noted he thought Council needs to make a decision. Councilmc ber Hotvet stated, she agrees that Council needs to make a decision. She expressed concern about the tie it will take to reconstruct the field and get it to a state where it can withstand sports being played on it. Chair Mangold stated if improvements are not made to the field then the City will see less and less use of it over time. The field needs work if it is not going to be reconstructed. Mayor Zerby stated he is willing to move forward with the improvements provided the City can find a way to fund it. He then stated that there needs to be a power source to the edge of the northeast corner of the field. Badger Park and Freeman Park are the two big event stages for the City. Director Nielsen explained that selecting a Concept is the first step in a project the Council has already authorized which is the preliminary design for Badger Park. Staffs intent is get the Concept selected and to have the project bid in the spring of 2015. Councilmember Woodruff stated staff needs to tell Council how the City can finance Phase 1 and then immediately determine how to finance Phase 2. He then stated the Park Commission was unanimous with its position that Phase 1 should not be started if Phase 2 is not going to be done right after Phase 1. He CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 8, 2014 Page 7 of 10 noted that he believes that the City has the money to fund Phase 1 with existing funds. He stated he has three ideas of how to fund Phase 2 without any significant pain. Councilmember Siakel asked where the estimates for Phase 1 came from. Director Nielsen explained the landscape architect that did the original plan put together what made sense for a two -phase approach. Chair Mangold stated Phase 2 can be done while the turf is being established. Mayor Zerby asked Director Nielsen if he had enough direction. Nielsen responded he hears that Council is on board with Concept 1.5. He will ask the engineer to get the design done and ready for bidding. Councilmember Siakel stated it is her recollection that the Park CIP has,about $500,000 in it with a fair amount of it being the proceeds from the sale of the City -owned property. Those proceeds were to be used for the SSCC. Making improvements to the parking lot are part of the SSCC improvements. She then stated there are a number of expensive items planned for Phase 2 that warrant a deeper discussion. Mayor Zerby asked if it was ever determined if the Nielsen stated the equipment is at the end of its usefu recoded /repaired in some fashion. Director Brown equipment has a thick vinyl coating. 4. DISCUSSION ON SENIOR HOUSING WITH RICK Director Nielsen noted that Rick Fenske, with WEIS I housing to the Planning Commission in 2008. Mr. Fex need for it. He explained that the Planning Commiss: that would increase the density for senior housings development of the Smithtown Crossing Redevelops better understand the need for senior housing in the Ci talk to Council about senior, housin4. Mr. Fenske provided some bac of senior housing industry for comprehensive housing nec& states. At that point in time se curve at that time in the prod became the director of senior Builders for 11 years. The cc with a major emphasis on sei units in the central part of developers and helps them picl made a vent could be refinished. Director of it either needs to be taken out or qupment cannot be recoated; the iKE cry good presentation about senior he future of senior housing and the ded amendments to the City Code some areas and include incentives for certain Area. Recently Council indicated it wanted to id the South Lake area. Mr. Fenske was asked to kgroond on his professional experience. He has been involved in some aspect 25 years; Right out of college he started with Maxfield Research which did assessments for cities and multi - county government agencies in several Dior housing was in its infancy. The State of Minnesota was ahead of the bell zctlon of senior housing. A special division of Maxfield was created and he housing research. He did that for about 15 years. He has been with Weis mpany is a general contractor that specializes in multi - family construction for housing construction. Weis has built more than 12,000 senior housing he United States. His territory is the upper Midwest. He consults with out areas where there is a great need for senior housing. Following are the points from Mr. Fenske's PowerPoint presentation. • Senior housing is a demographic inevitability. There are 258,000 people in Minnesota who will turn 65 years of age this decade. That is more than in the last four decades combined. About year 2020 the State's population aged 65 or more will surpass the kindergarten through twelfth grade population for the first time in history. The population aged 65 or older will have doubled between 2000 and 2030. • Baby boomers were born between 1946 and 1964. On January 1, 2011, 7,800 people in the country turned age 65. One baby boomer will turn age 65 every 8 seconds for the next 18 years. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 8, 2014 Page 8 of 10 Where the boomers go business and capital will follow. That will create a revolution in the way America views the elderly. Housing patterns across Minnesota and the country will change dramatically. • Younger seniors are those typically in their early retirement years. Many of them want to spend their early retirement years traveling. They may move down south for a few years. When they get to be 75 or older their needs change. Many times they will move back up north. From 2030 — 2040 the younger seniors will decline as the number of older seniors continue to increase. There will be significant growth in the senior population between 2014 and 2030. At the same time there will be declines in the caregiver population; those aged 45 to 64. • The Twin Cities inner city communities have gotten younger. There have been significant declines in the senior population. The senior population is taking hold in the second and now the third ring suburbs. In the City of Minneapolis over the last two decades, there has been a loss of 17,000 seniors. That is almost 40 percent of its senior population. Many seniors moved out because of the limited availability of senior housing due to lack of land and lack of incentives for developers for senior housing. One of three seniors in the City of St: Paul left in the last two decades. The development is occurring in the second and third %ring suburbs where the senior population is growing the fastest. • Per a study done by AARP as people age their preference for housing changes. (People wanting to live in a single family home drops from 78 percentfor people in their 50s and early 60s down to less than 58 percent by the time they reach age 75. Townhouse and multi - family products become more attractive as they can age in place. • Seniors move to senior housing for lifestyle reasons or because It is need driven. They tend to move for: a change in climate; they want to'd6wnsize or resize their livi CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 8, 2014 Page 9 of 10 • There are a lot of ownership products (senior condominiums and senior cooperatives). Senior cooperatives were conceived in Minnesota. There are 75 to 80 cooperatives across the Country and 75 percent of them are located in Minnesota. They are spreading rapidly to other states. The ownership market was hit the hardest during the recession. Today senior housing cooperatives are one of the hottest products in the market place. • The next level up is congregate apartments. They can offer optional services. The services are purchased on an a la cart basis or they can include a certain tier of services and then purchase additional service a la cart. • The next level up is assisted living where daily living / personnel care needs are taken care of. Memory care housing is a subset of assisted living. Memory care and independent senior housing are two of fastest growing segments in the market today. • The next level is nursing facilities. They are on the decline and the facilities are being repurposed. • The Twin Cities' senior housing market is one of the strongest in the country. It ranks in the top five as far as number of units per capita although other areas are starting to catch up. There are a lot of choices in the area and because of that senior housing,is more widely accepted. • The amount of municipal services demanded by the same number of senior, housing units is dramatically less when compared to any other type of housing product with the exception of emergency medical services which is at 110 percent. • There is only one facility that serves the Shorewood Market area and that is BeeHive Homes. The 25 -unit facility (5 assisted living units and 19 memory care units) just opened up in the last few months. It is one of the most expensive facilities in the entire. Twin Cities area. The rents start at $6,200 a month. The rent at other facilities, averages $5,000 a month. • In the Shorewood market area in 2000 the population of those people age 65 or older was 896, it was 1,558 in 2010, and 2.836 in 2020. As of 2014 there were 193, 'units of independent living, 132 units of assisted living and over 80 units of memory care. That is going to increase over the next six years. A lot of the demand is from people, who want to return to the area to live closer to their families. • Based on the last 14 senior housing projects Weis Builders did with 10 different developers the there is a large cluster of them with densities of 20 — 30 units per acre. That is where the vast majority of senior housing falls into; A lot of communities give density credit for senior housing. If there is assisted living or, memory care within the senior housing campus the density for those units maybe red-deed-or possibly, eliminated from the density counts. The density is representative of developers all around the area. • There have to be a certain number of units in a senior housing development to make the economics of the development work. Many of the needs, such as the serving kitchen, have to be almost the same for 20 units and 50 wits. There is a minimum amount of dietary staffing a facility can have. • There are not many senior housing high rises in the Twin Cities area; five or less. Most facilities are three or, four stories high and they are wood frame construction. Most municipal fire safety codes do not allow senior housing facilities to house the frail above the fourth floor. A building would have to be built out of steel or concrete and the cost premium for doing that does not justify the construction. There are always exceptions to that. • Minnesota issued a moratorium on nursing homes beds in 1981. The State wants to get rid of 15,000 nursing homes beds. That helped spur the construction of other senior housing projects. • The vast majority of senior housing that is being built is market rate. There is very little affordable. The Federal HUD 202 Program funding dried up two years ago. It was the last funding source to help provide low- income or affordable senior housing. Today there is no financing mechanism to help subsidize developers to create affordable housing. • By 2025 the demographic of Minnesota will be similar to present day Florida. As people live longer they will need additional services. Assisted living is starting to offer more and more services. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 8, 2014 Page 10 of 10 Memory care facilities are starting to offer behavioral care. There are memory care facilities that are for women only and for men only. The number of caregivers is declining while the number of seniors is increasing. There are problems staffing some of the assisted facilities during good economic times. Technology is going to have a significant impact. Today there is remote activity monitoring that can tell how many times a person gets out of bed and the times. That can help in determining if they have bladder infection or other problems. There are some early trials on smart toilets and smart shirts that can read the vital signs of seniors. Mayor Zerby stated that he has just learned a lot about the senior housing industry. But, he has questions about how it relates to Shorewood. He noted that according to AARP 88 percent of the people age 65 or older prefer to age in place. He explained the City did enable that to some extent by approving an accessory apartment ordinance. There is the Shorewood Pond development which has 62 units but there is no memory care or assisted living there. The development is age restricted. When it was first developed it used to be owners had to be at least 62 years of age. That has since been changed,to 55 years of age. He noted there is BeeHive Homes nearby and there are facilities in the City o'Excelsior. He stated he is still not sure where Shorewood fits in the picture with regard to the need for this type of senior housing. Mr. Fenske stated communities have been bracing this type of housing -,because they do not want their residents who have lived in the community for a long time or all, of their life to have to move out of the community. Seniors also add a lot of value to the community. They have a high participation rate in volunteer work and other activities than the community at large. Senibrs,like to stay close to their families and friends. Without the alternatives of different types of senior housing options seniors will have to move out of the community. Mayor Zerby stated the area is quite affluent and a lot of seniors .do tend to move out of the area to less harsh climates. Councilmember Woodruff, stepped out of the meeting. Mr. Fenske noted they typically move there in their early retirement years. But, once they start needing services and when �thev become more frail a lame number of them do move back. 5. ADJOURN Hotvet moved, Siakel seconded, (Adjourning the City Council Work Session of September 8, 2014, at 6:59 P.M. 1Vl060n Dassed 310. Christine Freeman, Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 8, 2014 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:03 P.M. Present. Absent: Mayor Zerby; Councilmembers Hotvet, Siakel, Administrator Joynes; City Clerk Panchyshyn; Public Works Brown; and, City Engineer Hornby Councilmember Sundberg Review Agenda Woodruff moved, Siakel seconded, approving the agenda 2. APPROVAL OF MINUTES City Council Regular Siakel moved, Woodruff s 25, 2014, as presented. M( 3. CONSENT AGEI Mayor Zerby Woodr #2B 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Attorney Keane; City r Nielsen; Director of ted. Motion passed 4/0. ular Meeting Minutes of August roving the Motions Contained on the Consent Agenda and and Fire Department 2015 Budget Adopting RESOLUTION NO. 14 -076, "A Resolution Approving the Proposed 2015 Lake Minnetonka Communications Commission Budget." Adopting RESOLUTION NO. 14 -077, "A Resolution Accepting Quote and Awarding Contract for the 2014 Pavement Marking Project, City Project No. 14- 06." Motion passed 4/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 8, 2014 Page 2 of 11 5. PUBLIC HEARING None. 6. REPORTS AND PRESENTATIONS None. 7. PARKS 8. PLANNING A. Report on the August 5, 2014 Planning Commission Meeting Planning Commissioner Maddy reported on matters considered and actions to 2014, Planning Commission meeting (as detailed in the minutes of that meeting). 9. ENGINEERING /PUBLIC WORKS A. Freeman Park Drainage Reconsideration Director Brown explained that during Council'sJu.ly 14, 2014, Council to talk about numerous issues for the Shorewood Oak,, At that time some of the mitigation options that Park parking lot adjacent to fields 1 and 2 as wE being cleverly disguised as a trail). The spillway the Shorewood Oaks area. At that tithe, it is his re grade the parking lot or, reconstruct the spillway entire area. He noted that Eta has exchanged emails with I Zerby asked that the topic be Mayor Zerby noted his rece temmorary mitigation work vi to help address the issue. He is writing the September 2, Donald Aslesen came before a and the Freeman Park area. ender consideration were regarding the Freeman construction of the spillway (which he views as -oute drainage out of the Freeman Park area and on that the feedback from Council was not to re- comprehensive drainage study was done of the )roposal for doing a drainage study. Mr. Aslesen ig to have this item reconsidered. He noted that for Council and staff discussion. >n i not the same as Director Brown's. He stated he thought some ing to be done. He stated his preference is to do something temporary the other members of Council if they share his opinion. Donald Aslesen, 26055 Shorewood Oaks Drive, stated when he came before Council on July 14 he displayed pictures, diagrams and so forth. He and other residents from his neighborhood left that meeting with the impression that things''might be done to the spillway and the parking lot to help mitigate the stormwater issue. He noted that he dropped off a video that is less than 5 minutes long at City hall earlier in the day. Dr. Bill Tiede took it ten years ago. He explained that with a one -inch rainfall the video is compelling in showing how much stormwater flows into the neighborhood. It showed that a lot of the stormwater comes for the parking lot in Freeman Park because of the way that it slopes westerly. There is a picture in there that shows the easterly storm drain that goes into the Shorewood Ponds holding pond; there was very little water in the pond. During the June 19 storm a lot of the drains were plugged up along Burlwood Court and Shorewood Oaks Drive as well as further west. Many houses that had not ever had a problem with water in the basements had water problems. The Shorewood Oaks development is surrounded by three developments. He thought that changed the water tables. He asked Council to reconsider sloping the parking lot so that the water CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 8, 2014 Page 3 of 11 will flow to the holding pond and improving the spillway. He noted that Director Brown has worked feverously on things. He stated that ten years ago a study was done and at that time to implement a permanent fix by adding holding ponds would have cost around $300,000. It will be a lot more than that today. He is not sure Council would be willing to spend that amount of money. He clarified he is not asking Council to do that. He asked Council to at least authorize something to be done to route some of the stormwater to the holding pond. Mr. Aslesen thanked Council for its time. John F. Healy, 26040 Shorewood Oaks Drive, noted he has been a Shorewood resident in good standing and has paid his taxes for over 17 years. He stated his basement has flooded twice and his family had to have a larger sump pump installed. From his perspective it is time to put a band aid fix in place to help deal with stormwater flow by re- grading some of the parking lot and fixing the pathway. He then stated if the drainage study is given to the Minnehaha Creek Watershed District (MCWD) it will go to the bottom of the MCWD's list of things to do. The MCWD already has a ,problem with what it is going to do with Gray's Bay, Lake Minnetonka and everything else. Giving it to the MCWD will delay things five years. Residents will end up with more flooded basements. He expressed his disappointment that no progress has been made toward implementing a temporary fix. He thanked Council for the opportunity to speak. Lucy Smith, 26020 Shorewood Oaks Drive, noted she has lived where she is now for the fast 16 years and her property is located behind baseball diamond 1 in Freeman Park. She explained that every spring she ends up with a pond on her property. This year's pond was the largest she has ever seen. This year ducks were living in her back yard on a pond. There was one day this year when the stormwater was flowing like a river through her back yard into her next door neighbor's yard and onto the path. William Tiede, 26060 Shorewood Oaks Drive, noted he has lived where he does now for 23 years. He stated the only thing that has changed over the last decade is the spillway between Freeman Park and the roadway. There is now some asphalt surface rather than all grass. He then stated the 2004 video clearly shows that the majority of the stormwater coming their way comes from the east side of the Freeman Park parking lot at fields 1 and 2, It comes across the driveway and flows down Shorewood Oaks Drive. When there is a heavy rain the stormwater is,a golden brown color; the same color as the parking lot. Residents do not think it is reasonable to Consider re- graditig all of the baseball parks where a lot of the stormwater flows from. But, re- grading the driveway and the parking lot should stop the flow of a lot of the stormwater that comes their way. He thought the original intent was for the parking lot to drain to the east onto the spillway and on toward Shorewood' Ponds. He noted that he does not want to have another Mayor Zerby asked Director Brown if Council has approved a feasibility study be done for the drainage area being discussed: . Director Brown explained that in 2004 the then Council reviewed a feasibility report for creation of water amenities and wetlands in the holding areas of Freeman Park (the wooded area on the west side). Since that time there have been a number of drainage issues. During its July 14 meeting Council asked staff to write a proposal to study the entire drainage area. He then explained that aerial topography photos taken in the 1960s show the Shorewood Oaks area was very wet; so wet that a separate system was put in for sump pumps. He recommended that be studied because that system is likely part of the issue. He stated a feasibility study should address a large area to find out what the root cause of the issue is. Council has asked for that to be done and Engineer Hornby has been working on the proposal. Mayor Zerby asked Engineer Hornby when a feasibility study proposal will be presented to Council. Hornby responded in October. Hornby explained the actual study will take at least one to two months. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 8, 2014 Page 4 of 11 Engineer Hornby stated that three or four Council meetings ago under staff reports he displayed a slide that showed quite a large area that should be included in what would essentially be a trunk stormwater study. It would include the property between Eureka Road and Cathcart Drive and up along Grant Lorenz Road. It is the largest single area in the City where there are common drainage issues. That area is very flat. If Council shares his perspective on the area should be included in the study he can move forward with a proposal for that. Councilmember Woodruff noted he continues to think a feasibility study should be done. He stated that he does not recollect there was any discussion about involving the MCWD with this issue during Council's July 14 meeting. He hopes MCWD involvement will only be necessary for permitting if MCWD involvement is needed at all. He stated he would like staff to present options for an interim short- term fix. He expressed his appreciation for the residents coming before Council to state their concerns. He stated that stormwater management experts need to present options to Council so an interim fix is not implemented that makes the situation worse. He noted this spring and early summer there was record rainfall. He cautioned against taking knee -jerk action based on a 1000 -year event that happened in June without having a plan. Mayor Zerby stated he does not think that is the intent. He then stated i July 14 Council meeting it was Council's desire to ultimately ,come addressing the drainage issue. He suggested reviewing and updating the stated in Mr. Aslesen's email exchanges with Director Brown, Mr. A maintenance items to be addressed; items he had asked for before the JA that request was Public Works was running out of time to do anything interested in doing that. The intent was to assess the big - picture situati discuss this again to see if some of the maintenance items 'could be do the intent is to re -grade some of the parking lot and to reconstruct the sp Mr. Aslesen stated on most of the issues tire, Mayor Zerby stated then stated the reaso before winter. In the is his recollection that during the up with a long -term solution for feasibility study done in 2004. He slesen had again asked for some ine 19 event. Brown's response to this season and Council was not :)n. He noted he asked Council to ne this year. Brown clarified that Illway this year. 19 there were six to seven inches of rain over a six -hour period. He noted that occur when there is a one -inch rain event. Mr. Aslesen stated there is no Oaks area. He then stated Put from the drains but there wash falls on to the development ca from Freeman Park. He then s Shorewood Ponds holdinix non ds there is an issue and it wants to have the problem solved. He to be on this meeting's agenda was to find out what could be done acre can be discussion about a long -term solution. the drains can handle the stormwater that flows into the Shorewood c Works employees came out to look for debris that should be removed any. He noted that the Shorewood Oaks residents will ensure the rain that be handled. He stated the City needs to address the stormwater that flows ted that the 2004 video clearly shows that the storm drains that go to the route very little stormwater to the pond. Councilmember Woodruff stated that tonight is the first time he has heard there is a drainage issue if it is a one -inch rainfall and noted that he probably should have heard that during the July 14 meeting. He asked staff if there is some short-term mitigation thing that can be done. He then stated when he first joined Council a $300,000 project for a holding pond in Freeman Park was in the capital improvement program (CIP). There was a little discussion about that possible project for a number of years. Ultimately the project was taken out of the CIP because "for the price tag it wasn't necessary ". He noted he did not participate in any discussion about a 2004 feasibility study. He stated he wants the City to get a solution right. He then stated if staff has some short-term mitigation solutions that can help right away he supports implementing them. He expressed concern that the stormwater drainage system in the Shorewood Oaks CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 8, 2014 Page 5 of 11 development may be insufficient to deal with the drainage there. The Shorewood Oaks residents in the audience clarified that is not what they have been saying. Councilmember Siakel asked Director Brown if there is something the City can do now before a long- term solution is determined. Brown stated re- grading the parking lot can be done fairly simply. He explained that from his perspective the Shorewood Ponds stormwater system has sufficient capacity to handle the runoff from the parking lot. He stated that if Council wants staff to move forward with the spillway reconstruction he thought it is possible to complete that this fall. Siakel then asked if the spillway will have to be reconstructed regardless of what the results of the feasibility study indicate. Director Brown responded yes. Brown explained there is insufficient grade to put in an actual storm sewer system there. The hope was to have a smooth enough surface to have the stormwater flow over land. Currently the spillway is the outlet for that arba: One of the only solutions that would fix that and reroute the drainage are the additional retention ponds that will be very expensive to install. Siakel stated this year Council has been hearing a lot a1 residents. But, the Shorewood Oaks development stormwat because it is an ongoing issue. Not just the June 19 stortr stormwater issue needs to be addressed with a long -term solution(s) could be and what their cost to implement would to be regarded anyway. Director Brown noted that he thought it spillway. Councilmember Woodruff would have to be done an) deal with the problem to s problem somewhere else work then so be it. He suRR Mayor Council nember Siakel ask( reshape the Jot some of it h have to spend about $2,000 work to take one week of h doable. Councilmember Woodruff ..+ to .t speeding and stormwater issues from management issue is somewhat different ter event issue. Council understands the ution. Council needs to know what the She asked if the parking lot would have to re -grade the parking lot and reconstruct the his perspective whether or not the re- grading and reconstruction le the point. He then stated if the City can do something now to and if staff thinks that doing those two things will not cause a ld figure out how to get that done. If the re- grading is throwaway it the approval of the work on the next Council meeting agenda. I re- grading` the parking lot will entail. Director Brown explained to e cut on one side and filled in on the other. He estimates the City will ,k and it will likely take two days of work. He estimated the spillway id the cost for the asphalt will cost around $4,000. Siakel noted that is d that the reason he asked for this to come back to Council in two weeks is something may „have to be put out for bids. Mayor Zerby stated to him it sounds like staff is ready to take this on. Zerby moved, Woodruff seconded, authorizing the re- grading of the Freeman Park parking lot and the reconstruction of the spillway for a material cost not to exceed $8,000. Motion passed 4/0. Mayor Zerby reiterated what will be done is a short -term mitigation fix until a long -term solution can be identified or until it is confirmed there is not one. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 8, 2014 Page 6 of 11 Mr. Aslesen thanked Council and staff and noted the residents are appreciative of the work that will be done. He stated he thought the risk to the City is minimal. He then stated a lot of the stormwater works its way around the outside of the up field ball fields and ends up flowing towards Ms. Smith's part of the neighborhood. Nancy Rendous, 6040 Maple Leaf Circle, stated when the Ashland Woods development was built the site was built up. And the site will be built up for the Boulder Cove development. Engineer Hornby explained that the drainage for Ashland Woods should go to the northeast and then to the north through Freeman Park and the drainage system. The City has no authority over the Boulder Cove development. The City of Chanhassen did provide Shorewood staff an opportunity to review the plans. Staff informed people that stormwater in Boulder Cove needs to stay in Boulder Cover. The site was, graded to do that. That water will go to the southwest toward Highway 7. Ms. Rendous asked if the underground water will flow north. Hornby explained the storm sewer flows to the southwest. There will be a pond along Highway 7 on the southwest corner of the plat and the stormwater is routed to that�Joeation. Ms_ Rendous stated she had concern that the underground water would flow to the north. She then stated that the stormwater flow from Ashland Woods that is supposed to flow north into the Minnehaha Creek Watershed District makes it over one walking path but it is somewhat blocked by the second walking path and comes back somewhat toward the Shorewood Oaks properties. She noted that the developments around the Shorewood Oaks development were built up. She asked the City to check into the other path. Mayor Zerby noted that staff is available by email if there time with them for extended conversations. B. Consider Adding Traffic Signal Pail Highway 7 to the 2015 Capital Impr Mayor Zerby explained he asked that consideration o intersection of Christmas Lake Road, and State Tru: Program (CIP) be added to the agenda., Greenwood residents had called her and expressed concerns abou Greenwood equally share th( Director Brown noted the m the signal,'He explained th Transportation (MnDOT), agreement responsibility for throughout the mi project to sandbla be $16,000 with funds to cover the ice costs and re questions or residents can schedule for Christmas Lake Road and State Trunk traffic signal painting of the signal at the away 7 to the 2015 Capital Improvement Kind had told him that a few Greenwood edition of the signal poles. Shorewood and ility for the traffic signal. Ling packet includes copies of two photographs showing the conditions of there is ,,a cooperative agreement between the Minnesota Department of Wood ''and, Shorewood for the signal. MnDOT has stated that per the Aping and repainting are the Cities. That is a traditional agreement used Greenwood has asked Shorewood to consider sharing in the cost of a fie signal poles at the intersection. The total cost to do that is estimated to fare being $8,000. Shorewood could use Minnesota State Aid (MSA) the project is not budgeted for in the 2015 CIP. olitan ar I repaint ewood's Mayor Zerby stated that Mayor Kind asked if the signal pole could be painted brown. Director Brown noted that MnDOT does allow that color. Councilmember Woodruff stated he agrees that something should be done. He then stated multiple uses for the MSA funds have already been suggested. Therefore, he does not think they should be used for this project. He expressed support for adding this project to the 2015 CIP. He asked if the project needs to wait until 2015. Mayor Zerby noted that Greenwood wants to include funding for the project in its 2015 budget. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 8, 2014 Page 7 of 11 Woodruff moved, Siakel seconded, adding $8,000 in funding for the sandblasting and repainting of the signal poles at the intersection of Christmas Lake Road and State Trunk Highway 7 to the 2015 Capital Improvement Program. Mayor Zerby asked when the color decision will be made. Director Brown responded during the design phase and stated that will be brought back to Council for a decision. Motion passed 4/0. 10. GENERAL /NEW BUSINESS A. Approval of the Excelsior Fire District 2015 Budget Administrator Joynes noted the meeting packet contains a copy; of the proposed 2015 Excelsior Fire District (EFD) Operating Budget and the 2015 — 2035 EFD Capital Improvement Program (CIP). He explained the overall budget increase when compared to approved '2014 budget is 1.37 percent. The municipal contribution increase is 1.42 percent and Shorewood's portion of that increase is 1.63 percent. Joynes then noted that the Operating Budget and CIP have been rejected by the Deephaven and Tonka Bay City Councils. The Greenwood City Council approved both. He explained the EFD joint powers agreement (JPA) stipulates that the general fund budget must be ,approved by three of the five EFD member cities and the CIP must be approved by four of the five. 'If the Shorewood and Excelsior City Council approve the 2015 Budget the budget will go forward. The JPA includes provisions for what to do if the budget and /or the CIP are not approved. If the CIP is not passed it reverts to the previous year's transfer to the Capital Fund multiplied by the consumer, price index (CIP) for urban dwellers. If that formula were used it would mean an increase of 1.4 percent. The transfer amount in the proposed 2015 Operating Budget is less than the transfer amount in the approved 2414 Operating Budget. Joynes stated that he has, attended numerous EFD Board meetings when the Operating Budget and CIP were discussed. There are other subsurface issues. Some 'of the member cites are dissatisfied. Administrator Joynes recommended Council approve the Operating Budget and the CIP. Both have been done quite well. Councilmember Siakel noted she fully supports what has been presented. She stated she thought EFD Chief Gerber did a good job preparing them. She then stated she thought more of the issue is with the use of Operating Fund reserves. The rejection of the Budget and CIP is not a reflection on Chief Gerber or the staff. Mayor Zerby stated Chief Gerber and EFD staff have done a good job of preparing the 2015 Operating Budget and the CIP. It is, approximately one -half the amount of the police budget. He commented that he was a little surprised that the police budget was approved unanimously. He stated as of now there has not been much information provided by the City Councils that rejected the Budget and CIP as to why they did so. He explained he attended the joint work session of the EFD Board, Operating Committee and member City Councils. The Deephaven and Tonka Bay Mayors had concerns about the level of General Fund operating reserves. They wanted the level of reserves to be drawn down. He noted that he found the rejection to be unfortunate because some of the Department personnel took the rejection a bit personally. He noted he supports the Budget and CIP as presented. Councilmember Siakel explained the EFD member cities that rejected the Budget and CIP wanted to use General Fund reserves to help offset the cities' municipal contribution for 2015. Part of the argument CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 8, 2014 Page 8 of 11 from the other member cities is if residents are receiving a service it should be paid for today. The budgetary can should not be kicked down the road for someone else to pay for. The EFD Board intends to have more discussion about the use of reserves. She reiterated that the rejection by two member cities has no reflection on Chief Gerber or any other EFD personnel. They were very responsible in their preparation of the Budget and CIP. Councilmember Woodruff stated he was the City's alternate at the July 23, 2014, EFD Board meeting during which there was discussion about the Operating Budget. The Board directed Chief Gerber to bring the Operating Budget increase down to a certain level which he did. He then stated there have been some philosophical discussions about policy. He noted that there are some things in the long -term CIP that he does not like how they are handled. That needs more discussion by the EFD Board,;. Hotvet moved, Siakel seconded, approving the final recommended Excelsior Fire District 2015 Operating Budget dated August 14, 2014, and the 2015 — 2035 Capital Improvement Program dated August 2014. Motion passed 4/0. B. Adoption of the Preliminary 2015 General Fund Operating Budget and Tax Levy Administrator Joynes noted the City's preliminary 2015 General Fund Operating Budget was discussed again during the work session immediately preceding this meeting: The preliminary Budget is $5,642,863. That reflects a 2.5 percent levy increase when compared to the adopted 2014 Budget. That is the maximum possible levy for 2015. Over the next two months -- Council can reduce that levy if it so chooses. He recommended approval of the Budget and maximum tax levy; Woodruff moved, Siakel seconded, Adopting P the Preliminary 2015 General Fund Opera preliminary Budget being $5,642,863 and the le Councilmember Woodi f noted the City has to Budget with Hennepin County, by September 30. Motion passe L4178, "A Resolution Adopting 'roperty Tax Levy" with the Motion passed 4/0. its preliminary 2015 General Fund Operating Selection of Truth -in- Taxation Public Hearing Date Administrator Joynes explained per state taw the City needs to set the date for its Truth -in- Taxation hearing date. The copy of the resolution included in the meeting packet sets December 1, 2014, as the date for the hearing with a follow -up hearing, if needed, and budget adoption during the December 8, 2014, Council meeting. He recommended Council adopt the resolution. Woodruff moved, Siakel seconded, Adopting RESOLUTION NO. 14 -079, "A Resolution Selecting the Truth -In- Taxation Public Hearing Date for December 1, 2014, with a Continuation Date of December 8, 2014, if needed." Motion passed 4/0. D. Refuse Collection Schedule Director Nielsen explained that during its August 25, 2014, meeting Council adopted a Noise Ordinance subject to a couple of changes. One of the changes was the earliest start time for refuse hauling. The start time was changed to 7:00 A.M. from the current 6:00 A.M. That change conflicts with Code Section 503.06 Refuse or Yard Waste Collection Schedule which allows a 6:00 A.M. pickup. Staff is proposing changing that Section to make it consistent with the Noise Ordinance. He noted the refuse hauling start time change will go into effect after October 31, 2014. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 8, 2014 Page 9 of 11 Mayor Zerby stated when there is the same provision in multiple ordinances he asked if there can be references to one ordinance with the provision so only one ordinance has to be amended. Director Nielsen stated staff will look into that. Zerby moved, Hotvet seconded, Approving ORDINANCE NO. 517, "An Ordinance Amending Chapter 503 of the Shorewood City Code as it Pertains to Refuse Collection Hours" subject to Section 503.06 including a reference to the hours of operation for refuse hauling specified in the Noise Ordinance in Code Section 501.05 Subd. 20 A. (3). Councilmember Woodruff asked if staff has spoken to the haulers noted not yet. Councilmember Siakel asked if staff knows how many hous A.M. Mayor Zerby stated the City has heard from one resident and that individual Director Nielsen stated there had been concern express( students. Mayor Zerby and Councilmember Siakel stated Motion passed 4/0. 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report Mayor Zerby noted the meeting packet contains,a 2. 7:00 A.M. is a bus pi an be a truck routing Director Nielsen e picked up at 6:00 is good. of the July 2014 Monthly Budget Report. for some made. Mayor Zerby noted the meeting ,packet contains a copy of the Trail Schedule. He also noted that the schedule for the Galpin Lake Road trail segment has not been updated since Council's August 25 meeting. Engineer Hornby explained that at the top of the schedule there is a notation that the project will be re -bid in 2015. Councilmember Woodruff asked if the City is going to have a resident preconstruction meeting with the residents in the trail are4 -about the Galpin Lake Road trail segment before the project is re -bid. Director Nielsen explained staffs intent was to send the residents a notice telling them what is going on. Woodruff stated he thought meetings with residents about the Smithtown Road west sidewalk were valuable. Woodruff recommended going ahead with a meeting sometime over the next four to five weeks and making it clear to residents that the project has not been approved because the bids were too high. Engineer Hornby noted he did send a notice out to residents in the trail area letting them know the project was not going to be constructed in 2014 and that the bids were rejected. Councilmember Siakel stated there was an article in the August 31, 2014, Star Tribune Newspaper about the high cost of construction. It mentioned that there are not as many construction workers as there were CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 8, 2014 Page 10 of 11 before the recession. There are not enough workers for the number of large projects that are consuming the labor force. That has resulted in municipalities and other agencies receiving high bids for projects. She questioned if the City's three major projects will feasible to do in 2015 because of cost. Engineer Hornby stated that part of what affected the 2014 construction season is the loss of being able to do much, if any, construction during May and June because of the rainy weather. He then stated it is becoming difficult to find contractors who want to even consider small quote packages. Councilmember Woodruff stated that he hopes that if the project is re -bid early next year it will help the City be higher in the contractor's project queue. Councilmember Siakel stated the LRT Trail overpass at County Road 19 needed to have been done yesterday. She encouraged Council and staff to continue to partner with the, Three Rivers Park District on trying to keep that project moving forward. Other Councilmember Woodruff stated when he walks through his neighborhood he has residents 'asking him when the temporary surface is going to be removed from the roadway out on Enchanted Island and when some of the potholes will be fixed. He asked Director Brown to provide an update on that. Director Brown noted that on August 21 Hen Presidential Declaration for Disaster. He exI meeting with representatives from the Federal! County the previous week. On behalf of the Ci funds through a grant process. Within two wee] from FEMA to hopefully obtain, approval for a for reimbursement for that. Under the FEMA 1 temporary measures and 50 percent for any perma until a fix could be proposed., The City is trying to type of floodplain mitigation. County was declared a disaster area as part of the he attended an emergency management kickoff ;envy Management Agency (FEMA) and Hennepin ubmitted a formal application for reimbursement of r the meeting people will meet with a representative Ghent solution for that roadway surface and then ask m FEMA may cover 75 percent of the cost for any t measures. Staff had to leave the materials in place tain approval from the Corps of Engineers for some Councilmember Woodruff asked if there will be something done to the roadway before it snows irrespective of what FEMA does. Director Brown noted that is what he had previously committed to and he has not changed his mind..... Woodruff stated there are some fairly significantly potholes out on the Island which may or may not be in the area just talked about. Director Brown stated he hopes work on that will be done late this week or early next week. Director Brown stated the seal coaters worked over the past weekend. He then stated the County Road 19 and Highway 7 intersection project is moving along, albeit slowly. Brown went on to state that Metropolitan Council Environmental Services (MCES) has informed the City that its forcemain is not where it was thought to be in the area of the trail along Excelsior Boulevard. That impacts the retaining wall that the City wants built. MCES has placed the responsibility for the redesign of that wall with the contractor's engineer who originally designed the wall. He noted that it may end up that the type of wall originally proposed may not be workable. They are trying to come up with a reasonable solution. Councilmember Siakel asked who's problem that is. Brown stated the City and MCES are in this situation together. The City wants a trail and a retaining wall and MCES is very aware CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 8, 2014 Page 11 of 11 of that. Brown noted the MCES main is located in the Minnesota Department of Transportation (MnDOT) right of way. Therefore, MnDOT permits that. In response to a comment from Mayor Zerby, Director Brown stated at some point restoration of the roadway needs to be started. Engineer Hornby stated that a second sweeping of the sealcoated roadways will be done. Pavement marking was included in the bid for the sealcoat project. He then stated the City of Minnetrista has a deadline of September 12 to receive bids for the removal of the rock on the surface of Enchanted Lane. He noted that it is difficult to find contractors to do such small projects at this time. Director Brown stated it is his understanding that Minnetrista intends to remove the rock and ,leave the existing surface. Councilmember Woodruff stated that would at least get the roadway back to a two -lane roadway for winter. Hornby stated the goal is to remove the rock and evaluate the surface. The best case is the potholes can be filled in and bituminous can be put down over the top to get �l through the winter. Hornby noted that Minnetrista is discussing a long -term goal that involves getting that roadway out of the floodplain and that would entail doing a cooperative project with Shorewood, Woodruff stated the temporary surface in Minnetrista is starting to get potholes,in it. Director Nielsen stated the Planning Commission will ival ,the area for the proposed Smithtown Road east sidewalk/trail on October 21 instead of October 7. Nielsen then stated the Minnesota Department of Natural Resources (DNR), the Minnehaha Creek Watershed District (MCWD) and staff continue to work on the rapid response activities for Christmas Lake. There is a meeting scheduled for September 16 in the evening with members of the Christmas Lake Homeowners Association (CLHOA) to talk about the upcoming schedule. Administrator Joynes stated it is his understanding that Mayor Zerby and Councilmember 'Woodruff will attend that meeting. If no other members of Council plan on attending it the meeting will not be posted. Administrator Joynes . Christmas Lake boat la the City that it has the chemical treatments arc 13. ADJOURN the DNR has decided to postpone the replacement of the ramp at the id the dredging of that area until the spring of 2015. The DNR has informed o ;open tip that access at any time and it intends to do that as soon as the A He noted the dock is still in. Woodruff moved Siakel seco 2014, at 8:15 P.M; Motion pa RESPECTFULLY SUBMIT] Christine Freeman, Recorder ATTEST: Jean Panchyshyn, City Clerk , Adjourning the City Council Regular Meeting of September 8, 4/0. Scott Zerby, Mayor U#3A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: September 22, 2014 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 60738 -60740 & ACH 47,466.69 Pending Checks & ACH 268,408.27 Total Claims $315,874.96 We have also included a payroll summary for the payroll period ending September 6, 2014. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Accounts Payable Check Detail User: Mnguyen Printed: 09/08/2014 - 3:23PM Check Number Check Date Amount 5 - EFTPS - FEDERAL W/H Line Item Account 0 09/08/2014 Inv 09/08/2014 Line Item Date Line Item Description Line Item Account 09/08/2014 PR Batch 00001.09.2014 Federal Income Tax 700 -00 -2172 -0000 4,047.46 09/08/2014 PR Batch 00001.09.2014 FICA Employee Portion 700 -00- 2174 -0000 2,790.29 09/08/2014 PR Batch 0000 1.09.2014 FICA Employer Portion 700 -00- 2174 -0000 2,790.29 09/08/2014 PR Batch 00001.09.2014 Medicare Employee Portion 700 -00- 2174 -0000 652.57 09/08/2014 PR Batch 00001.09.2014 Medicare Employer Portion 700 -00- 2174 -0000 652.57 Inv 09/08/2014 Total 10,933.18 0 Total: 10,933.18 5 - EFTPS - FEDERAL W /13 Total: 10,933.18 2 - ICMA RETIREMENT TRUST- 302131 -457 Line Item Account 60738 09/08/2014 Inv 09/08/2014 Line Item Date Line Item Description Line Item Account 09/08/2014 PR Batch 0000 1.09.2014 Deferred Comp Flat Amount 700 -00- 2176 -0000 2,025.00 Inv 09/08/2014 Total 2,025.00 60738 Total: 2,025.00 2 - ICMA RETIREMENT TRUST- 302131 -457 Total: 2,025.00 11 - MN DEPT OF REVENUE Line Item Account 0 09/08/2014 Inv 09/08/2014 Line Item Date Line Item Description Line Item Account 09/08/2014 PR Batch 00001.09.2014 State Income Tax 700 -00- 2173 -0000 1,825.65 Inv 09/08/2014 Total 1,825.65 0 Total: 1,825.65 11 - MN DEPT OF REVENUE Total: 1,825.65 AP -Check Detail (9 /8/2014 - 3:23 PM) Page 1 Check Number Check Date Amount 9 - PERA Line Item Account 0 09/08/2014 Inv 09/08/2014 Line Item Date Line Item Description Line Item Account 09/08/2014 PR Batch 0000 1.09.2014 MN -PERA Deduction 700 -00 -2175 -0000 2,914.27 09/08/2014 PR Batch 0000 1.09.2014 MN PERA Benefit Employer 700 -00- 2175 -0000 3,380.54 Inv 09/08/2014 Total 6,294.81 0 Total: 6,294.81 9 - PERA Total: 6,294.81 1- WELLS FARGO HEALTH BENEFIT SVCS Line Item Account 0 09/08/2014 Inv 09/08/2014 Line Item Date Line Item Description Line Item Account 09/08/2014 PR Batch 00001.09.2014 Health Savings Account 700 -00- 2183 -0000 1,288.05 Inv 09/08/2014 Total 1,288.05 0 Total: 1,288.05 1 - WELLS FARGO HEALTH BENEFIT SVCS Total• 1,288.05 Total: 22,366.69 AP -Check Detail (9 /8/2014 - 3:23 PM) Page 2 Accounts Payable Check Detail User: Mnguyen Printed: 09/18/2014 - 10:20AM Check Number Check Date Amount 522 - HOHAG, SCOTT Line Item Account 60739 09/11/2014 Inv 20965 ForestDr Line Item Date Line Item Descri tp ion 09/11/2014 Escrow Refund -20965 Forest Drive Inv 20965 ForestDr Total 60739 Total: 522 - HOHAG, SCOTT Total: Total: Line Item Account 880 -00- 2200 -0000 5,100.00 5,100.00 5,100.00 5,100.00 5,100.00 AP -Check Detail (9 /18/2014 - 10:20 AM) Page I Accounts Payable Check Detail User: Mnguyen Printed: 09/18/2014 - 10:20AM Check Number Check Date 523 - GROUNDWRX ENTERPRISES, INC. Line Item Account 60740 09/11/2014 Inv 5995LkLindenCt Line Item Date Line Item Description 09/11/2014 Escrow Refund -5995 Lake Linden Court - Matthew & Ashley Hunter Inv 5995LkLindenCt Total 60740 Total: 523 - GROUNDWRX ENTERPRISES, INC. Total: Total Amount Line Item Account 880 -00- 2200 -0000 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 AP -Check Detail (9 /18/2014 - 10:20 AM) Page I Payroll G/L Distribution Report User: Mnguyen Batch: 00001.09.2014 - PAYROLL - 09082014 CITY OF SHOREWOOD Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00 -1010 -0000 0.00 48,417.38 CASH AND INVESTMENTS 101 -13- 4101 -0000 7,539.00 0.00 FULL -TIME REGULAR 101 -13- 4121 - 0000 527.43 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 566.77 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 1,106.32 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 22.11 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 4,224.09 0.00 FULL -TIME REGULAR 101 -15 -4121 -0000 306.24 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 308.77 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 422.60 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 12.15 0.00 WORKERS COMPENSATION 101 -18- 4101 -0000 5,362.01 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 388.75 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 381.43 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 851.33 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 23.90 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 3,662.52 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 265.54 0.00 PERA CONTRIB - CITY SHARE 101 -24 -4122 -0000 236.77 0.00 FICA CONTRIB - CTTY SHARE 101 -24- 4131 -0000 450.00 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 20.20 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 11,600.74 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 164.28 0.00 OVERTIME 101 -32- 4105 -0000 328.56 0.00 STREET PAGER PAY 101 -32- 4121 -0000 876.78 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 839.19 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 1,494.68 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 600.95 0.00 WORKERS COMPENSATION 101 -52 -4101 -0000 2,874.23 0.00 FULL -TIME REGULAR 101 -52 -4103 -0000 630.00 0.00 PART -TIME 101- 52 -412I -0000 208.38 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 280.70 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4131 -0000 717.38 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 156.29 0.00 WORKERS COMPENSATION PR - G/L Distribution Report (09/08/2014 - 2:34 PM) Page 1 Account Number Debit Amount Credit Amount Description 101 -53- 4101 -0000 823.81 0.00 FULL -TIME REGULAR 101 -53- 4121 -0000 59.72 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 63.12 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 1.7.72 0.00 EMPLOYEE INSURANCE - CITY 101 -53- 4151 -0000 2.92 0.00 WORKERS COMPENSATION FUND Total: 48,417.38 48,417.38 FUND 201 Southshore Center 201 -00- 1010 -0000 0.00 959.98 CASH AND INVESTMENTS 201 -00- 4101 -0000 546.00 0.00 FULL -TIME REGULAR 201 -00- 4102 -0000 194.51 0.00 OVERTIME 201 -00- 4103 -0000 100.00 0.00 PART -TIME 201 -00- 4121 -0000 53.69 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 63.21 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4151 -0000 2.57 0.00 WORKERS COMPENSATION FUND Total: 959.98 959.98 FUND 601 Water Utility 601 -00 -1010 -0000 0.00 5,950.05 CASH AND INVESTMENTS 601 -00 -4101 -0000 4,241.99 0.00 FULL -TIME REGULAR 601 -00- 4105 -0000 170.40 0.00 WATER PAGER PAY 601 -00 -4121 -0000 319.90 0.00 PERA CONTRIB - CITY SHARE, 601 -00- 4122 -0000 322.40 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 772.32 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 123.04 0.00 WORKERS COMPENSATION FUND Total: 5,950.05 5,950.05 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 4,842.90 CASH AND INVESTMENTS 611 -00- 4101 -0000 3,281.03 0.00 FULL-TIME REGULAR 611 -00- 4105 -0000 170.40 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 250.22 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 260.99 0.00 FICA CONTRIB - CITY SHARE 611 -00- 4131 -0000 772.32 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 107.94 0.00 WORKERS COMPENSATION FUND Total: 4,842.90 4,842.90 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 330.56 CASH AND INVESTMENTS 621 -00- 4101 -0000 234.12 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 16.97 0.00 PERA CONTRIB - CITY SHARE PR - G/L Distribution Report (09/08/2014 - 2:34 PM) Page 2 Account Number Debit Amount Credit Amount Description 621 -00- 4122 -0000 16.47 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 63.00 0.00 EMPLOYEE INSURANCE - CITY FUND Total: 330.56 330.56 FUND 631 Storm Water Utility 631 -00 -1010 -0000 0.00 1,784.02 CASH AND INVESTMENTS 631 -00 -4101 -0000 1,389.43 0.00 FULL -TIME REGULAR 631 -00- 4102 -0000 85.20 0.00 OVERTIME 631 -00- 4121 -0000 106.92 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 103.04 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 78.85 0.00 EMPLOYEE INSURANCE - CITY 631 -00 -4151 -0000 20.58 0.00 WORKERS COMPENSATION FUND Total: 1,784.02 1,784.02 FUND 700 Payroll Clearing Fund 700 -00- 1010 - 0000 61,958.94 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 30,095.19 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 6,794.60 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 4,047.46 FEDERAL WITHHOLDING PAYABLE 700 -00 -2173 -0000 0.00 1,825.65 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 6,885.72 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 6,294.81 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 2,025.00 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,092.65 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 192.00 SEC 125 DEP CARE REIMB PAYABLE 700 -00- 2180 -0000 0.00 393.46 LIFE INSURANCE 700 -00- 2181 -0000 0.00 712.03 DISABILITY INSURANCE 700 -00- 2182 -0000 0.00 312.32 UNION DUES 700 -00- 2183 -0000 0.00 1,288.05 HEALTH SAVINGS ACCOUNT FUND Total: 61,958.94 61,958.94 Report Total: 124,243.83 124,243.83 PR - G/L Distribution Report (09/08/2014 - 2:34 PM) Page 3 Accounts Computer Check Proof List by Vendor User: Mnguyen Printed: 09/18/2014 - 9:57AM Batch: 00006.09.2014 - COUNCIL - 09222014 Invoice No Description Vendor: 105 ADVANCED IMAGING SOLUTIONS INV56406 Konica Minolta Printer -08/15 -09/14 Trail Check Total: Vendor: 111 AMERICAN ENGINEERING TESTING, INC. 260898 Construction Testing Smithtown Road Trail General Check Total: Vendor: 134 CARQUEST AUTO PARTS 6974 - 234064 Trailer Battery 6974 - 234752 Batteries -Dump Truck & Utility 6974 - 234829 Belt Tensioner- Utility Truck Check Total: Vendor: 136 CENTERPOINT ENERGY 08292014 20405 Knighsbridge Rd - 07/23 -08/21 08292014 28125 Boulder Bridge - 07/23 -08/21 08292014 24200 Smithtown Rd - 07/23 -08/21 08292014 5745 Ctry Club & 25200 Hwy 7- 07/23 -08/21 08292014 5755 Country Club Rd - 07/23 -08/21 Check Total: Vendor: 137 CENTURY LINK 612E451785 -Sel4 612 -E45- 1785- B1drBrdg 612E458019 -Se14 612 -E45- 8019 -SE Areas Check Total: Vendor: 144 CITY OF EXCELSIOR 00201321 Quarterly Sewer Usage - 3rd Qtr Check Total: Vendor: 150 CLASSIC CLEANING COMPANY 21181 City Hall -Sept Svc 21182 Public Works -Sept Svc Check Total: Vendor: 159 CULLIGAN BOTTLED WATER August -2014 Drinking Water - August Check Total: Vendor: 162 DELANO RENTAL INC 5511 Tiller Attach Rental - Bee /Clover Patches Check Total: Vendor: 166 EARL F ANDERSEN 0106018 -IN Speed Limit Signs 0106019 -IN Name Plates Check Total: W City of Shorewood 77.00 1,336.40 579.75 173.66 551.82 9,059.78 820.00 70.97 146.50 408.14 Amount Payment Acct Number Check Sequence: 1 77.00 09/22/2014 101 -13- 4221 -0000 Check Sequence: 2 1,336.40 09/22/2014 406 -00- 4620 -0001 Check Sequence: 3 62.09 09/22/2014 101 -32- 4221 -0000 416.38 09/22/2014 101 -32- 4221 -0000 101.28 09/22/2014 101 -32- 4221 -0000 Check Sequence: 4 22.50 09/22/2014 601 -00- 4394 -0000 24.39 09/22/2014 601 -00- 4396 -0000 68.05 09/22/2014 101 -32- 4380 -0000 38.54 09/22/2014 101 -52- 4380 -0000 20.18 09/22/2014 101 -19 -4380 -0000 Check Sequence: 5 315.39 09/22/2014 601 -00 -4396 -0000 236.43 09/22/2014 601 -00 -4398 -0000 Check Sequence: 6 9,059.78 09/22/2014 611 -00- 4386 -0000 Check Sequence: 7 525.00 09/22/2014 101 -19- 4400 -0000 295.00 09/22/2014 101 -32- 4400 -0000 Check Sequence: 8 70.97 09/22/2014 101 -19- 4245 -0000 Check Sequence: 9 146.50 09/22/2014 101 -52- 4400 -0000 Check Sequence: 10 253.40 09/22/2014 101 -32- 4245 -0000 154.74 09/22/2014 101 -32- 4245 -0000 Fund Dept General Admin Trail Non -Dept General Pub Works General Pub Works General Pub Works Water Non -Dept Water Non -Dept General Pub Works General Park Maint General Mun Bldg Water Non -Dept Water Non -Dept Sewer Non -Dept General Man Bldg General Pub Works General Man Bldg General Park Maint General Pub Works General Pub Works Accounts Computer Check Proof List by Vendor User: Mnguyen U%Shorewood City of Printed: 09/18/2014 - 9:57AM Batch: 00006.09.2014 - COUNCIL - 09222014 Invoice No Description Amount Payment Acct Number Fund Dept Vendor: 167 ECM PUBLISHERS INC Check Sequence: 11 140435 5990 & 6000 Strawbery Lan -PFIN 118.56 09/22/2014 101 -18- 4351 -0000 General Planning 142311 Resolution No. 14 -072 -Noise 128.45 09/22/2014 101 -13- 4351 -0000 General Admin 142466 Bids -Mill & Overlay Project 340.86 09/22/2014 404 -00- 4620 -0005 Street Cap Non -Dept Check Total: 587.87 Vendor: 487 EGAN Check Sequence: 12 JC10105227 LED Signal Relamp -Old Market Rd & Xmas Lk 310.00 09/22/2014 101 -32- 4400 -0000 General Pub Works Check Total: 310.00 Vendor: 176 EROSION PRODUCTS, LLC Check Sequence: 13 1530 Survey Stakes - Regrade Prkg - Freeman Park 57.00 09/22/2014 631 -00- 4245 -0000 Storm Watei Non -Dept Check Total: 57.00 Vendor: 180 EXCELSIOR FLORIST Check Sequence: 14 01/08/2013 Plant Basket - Nielsen 8162 09/22/2014 101 -11- 4245 -0000 General Council 01/25/2013 Floor Plant- Sundberg 67.29 09/22/2014 101 -11- 4245 -0000 General Council 02/02/2013 Plant Basket - Keller 79.09 09/22/2014 101 -11- 4245 -0000 General Council 03/02/2014 Plant Basket-Litsey 88.56 09/22/2014 101 -11- 4245 -0000 General Council 05/07/2014 Plant Basket - Richard Jones 88.56 09/22/2014 101 -11- 4245 -0000 General Council 08/12/2013 Flower- Helgesen 59.85 09/22/2014 101 -11- 4245 -0000 General Council 08/14/2014 Plant Basket - Janice Lund 82.62 09/22/2014 101 -11- 4245 -0000 General Council Check Total: 548.59 Vendor: 185 FEDEX KINKO'S Check Sequence: 15 077000005397 Plans Copy - 26050 Shorewood Oaks Drive 18.00 09/22/2014 101 -24- 4351 -0000 General Insp Check Total: 18.00 Vendor: 186 FERGUSON WATERWORKS No.2516 Check Sequence: 16 0107127 Water Meters Purchased 2,080.68 09/22/2014 601 -00- 4265 -0000 Water Non -Dept Check Total: 2,080.68 Vendor: 187 FINANCE AND COMMERCE Check Sequence: 17 741781222 Bids -2014 Mill & Overlay Improvement Project 191.78 09/22/2014 404 -00- 4620 -0005 Street Cap Non -Dept Check Total: 191.78 Vendor: 200 GOPHER STATE ONE CALL Check Sequence: 18 124446 August Svc 124.72 09/22/2014 601 -00- 4400 -0000 Water Non -Dept 124446 August Svc 124.72 09/22/2014 611 -00 -4400 -0000 Sewer Non -Dept 124446 August Svc 124.76 09/22/2014 631 -00- 4400 -0000 Storm Watei Non -Dept Check Total: 374.20 Vendor: 202 GRAINGER INC Check Sequence: 19 9538398059 Personal Protective Equip -Sewer 27521 09/22/2014 611 -00- 4245 -0000 Sewer Non -Dept Check Total: 275.21 Vendor: 208 HACH COMPANY Check Sequence: 20 9020348 Chemicals Water System 238.79 09/22/2014 601 -00- 4245 -0000 Water Non -Dept Check Total: 238.79 Accounts Computer Check Proof List by Vendor User: Mnguyen City of Printed: 09/18/2014 - 9:57AM Shorewood Batch: 00006.09.2014 - COUNCIL - 09222014 Invoice No Description Amount Payment Acet Number fund Dept Vendor: 215 HENN CO INFO TECHNOLOGY DEPT Check Sequence: 21 1000049086 800 Mhz Radio - Aug 111.30 09/22/2014 101 -32 -4321 -0000 General Pub Works Check Total: 111.30 Vendor: 436 MARK HODGES Check Sequence: 22 09/08/2014 Video Tape Service - Council & EDA 09/08 120.00 09/22/2014 101 -11 -4400 -0000 General Council Check Total: 120.00 Vendor: 222 INCLINE EXTERIORS Check Sequence: 23 09/10/2014 Reroof- -6000 Eureka Road - Freeman Park 3,175.00 09/22/2014 402 -00 -4620 -0000 Park Cap Non -Dept 09/10/2014 Fascia -6000 Eureka Road - Freeman Park 825.00 09/22/2014 402 -00- 4620 -0000 Park Cap Non -Dept Check Total: 4,000.00 Vendor: 227 INTELLIGENT PRODUCTS INC Check Sequence: 24 182729A Mutt Mitts 455.94 09/22/2014 101 -52 -4245 -0000 General Park Maim Check Total: 455.94 Vendor: 228 INTERNATIONAL CODE COUNCIL Check Sequence: 25 3016487 Governmental Member Dues -Joe Pazandak 125.00 09/22/2014 101 -24 -4433 -0000 General Insp Check Total: 125.00 Vendor: 251 LAKE MINNETONKA CONSERVATION DIS Check Sequence: 26 3rd Qtr -2014 Levy Payment - 3rd Qtr 8,280.50 09/22/2014 101 -11- 4433 -0000 General Council Check Total: 8,280.50 Vendor: 254 CINDY LARSON Check Sequence: 27 Oktoberfest -14 Performing at the Oktoberfest 75.00 09/22/2014 101 -53 -4248 -0000 General Recreation Check Total: 75.00 Vendor: 259 CLARET LINK Check Sequence: 28 2014 -34 Park Commission Meeting - 09/09 220.00 09/22/2014 101 -52- 4400 -0000 General Park Maint Check Total: 220.00 Vendor: 264 M/A ASSOCIATES INC Check Sequence: 29 7534 Trash Can Liners 441.60 09/22/2014 101 -52 -4245 -0000 General Park Maint Check Total: 441.60 Vendor: 282 METRO DINING CLUB Check Sequence: 30 55876 Metro Dining Club -105 sets 1,995.00 09/22/2014 201 -00- 4248 -0000 SSC Non -Dept Check Total: 1,995.00 Vendor: 283 METRO SALES INC Check Sequence: 31 INV64235 Ricoh Copier -09/08 -12/07 453.00 09/22/2014 101 -19 -4221 -0000 General Mon Bldg Check Total: 453.00 Vendor: 286 MIDWEST MAILING SYSTEMS INC Check Sequence: 32 73839 Newsletter Postages -Oct 649.15 09/22/2014 101 -13- 4208 -0000 General Admin 73839 Newsletter Svc -Oct 411.76 09/22/2014 101 -13 -4400 -0000 General Admin Check Total: 1,060.91 Accounts Computer Cheek Proof List by Vendor User: Mnguyen Printed: 09/18/2014 - 9:57AM Batch: 00006.09.2014 - COUNCIL- 09222014 Invoice No Description Vendor: 305 MNSPECT INC 6381 August Inspection aim Amount Payment Acct Number Check Sequence: 33 385.00 09/22/2014 101 -24- 4400 -0000 Fund Dept General Insp Check Total: 141,19735 Check Total: 385.00 Vendor: 314 BRADLEY NIELSEN Check Sequence: 34 Navarre True Va Locks for Message Boards 31.09 09/22/2014 101 -52- 4245 -0000 General Park Maint Check Total: 31.09 Vendor: 325 ON SITE SANITATION INC Check Sequence: 35 553130 Badger Park 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 553131 Cathcart Park 50.00 09/22/2014101 -52- 4410 -0000 General Park Maint 553132 Freeman Park 150.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 553133 Silverwood Park 50.00 09/22/2014 101 -52 -4410 -0000 General Park Maint 553134 South Shore Skate 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 553135 Christmas Lk Boat Access 220.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 553146 Cresent Beach 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 555621 Christmas Lake Boat Access- Crcdit - 165.00 09/22/2014 101 -52 -4410 -0000 General Park Maint 555622 Christmas Lake Boat Access 82.50 09/22/2014 101 -52- 4410 -0000 General Park Maint 556928 Freeman Park 20.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 557940 Badger Park 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 557941 Cathcart Park 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 557942 Freeman Park 150.00 09/22/2014101 -52- 4410 -0000 General Park Maint 557943 Silverwood Park 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 557944 South Shore Skate 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 557945 Christmas Lk Boat Access 110.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 557954 Cresent Beach 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint Check Total: 1,067.50 Vendor: 524 ONCE UPON A SIGN, LLC Check Sequence: 36 2642 Logos for Dump Trucks 270.00 09/22/2014 403 -00- 4640 -0000 Equip Repl Non -Dept Check Total: 270.00 Vendor: 333 PITNEY BOWES GLOBAL FIN SVCS Check Sequence: 37 5440954 -SP14 Quarterly Meter Lease ,Postage -3rd Qtr 194.32 09/22/2014 101 -19- 4410 -0000 General Mon Bldg Check Total: 194.32 Vendor: 342 RECYCLING ASSOCIATION OF MN Check Sequence: 38 156491173612759 Recycling Confenrence Oct 8 -9 -Julie Moore 240.00 09/22/2014 621 -00- 4331 -0000 Recycling Non -Dept Check Total: 240.00 Vendor: 108 REPUBLIC SERVICES No. 894 Check Sequence: 39 0894 - 003538280 Srping Cleanup 4,177.97 09/22/2014 101 -00- 3732 -0000 General Non -Dept Check Total: 4,177.97 Vendor: 525 RIVER STATES TRUCK AND TRAILER, INC Check Sequence: 40 06263 Dump `Truck- Freightliner- FL I14SD- 2015 -1FVA, 70,598.68 09/22/2014 403 -00- 4640 -0000 Equip Repl Non -Dept 06263 -01 Dump Truck - Freightliner- FL114SD- 2015 -1FVA+ 70,598.67 09/22/2014 403 -00- 4640 -0000 Equip Repl Non -Dept Check Total: 141,19735 Accounts Computer Check Proof List by Vendor User: Mnguyen � City of Printed: 09/18/2014 - 9:57AM Shorewood Batch: 00006.09.2014 - COUNCIL- 09222014 Invoice No Description Amount Payment Acct Number Fund Dept Vendor: 346 SAFETY SIGNS Check Sequence: 41 14202529 Protective Measure Flood Event - Enchanted Lane 595.20 09/22/2014 631 -00- 4499 -0000 Storm Watei Non -Dept Check Total: 595.20 Vendor: 347 SAM'S CLUB Check Sequence: 42 09122014 Supplies 30.17 09/22/2014 101 -13- 4245 -0000 General Admin Check Total: 30.17 Vendor: 354 SHOREWOOD TRUE VALUE Check Sequence: 43 121253 Batteries & Garbage Bags LL78 09/22/2014 101 -32- 4245 -0000 General Pub Works 121326 Batteries 14.99 09/22/2014 101 -32- 4245 -0000 General Pub Works 121402 Supplies 10.97 09/22/2014 101 -32- 4245 -0000 General Pub Works Check Total: 37.74 Vendor: 355 SHRED -N -GO INC Check Sequence: 44 40110 Svc Thru - 09/04 35.00 09/22/2014 101 -13- 4400 -0000 General Admin Check Total: 35.00 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPT Check Sequence: 45 Aug- 14 -HCPF Henn Cty Processing Fee - August 269.18 09/22/2014 101 -21 -4400 -0000 General Police Check Total: 269.18 Vendor: 299 STATE OF MINNESOTA- DEPARTMENT OF Check Sequence: 46 P00003511 Construction Testing & Inspection- Valleywood 448.75 09/22/2014 404 -00- 4620 -0003 Street Cap Non -Dept Check Total: 448.75 Vendor: 368 STONESCAPES Check Sequence: 47 4581 Garden Maint. - August 210.00 09/22/2014 101 -19- 4223 -0000 General Man Bldg Check Total: 210.00 Vendor: 381 TKDA ENGINEERS ARCHITECTS Check Sequence: 48 002014002798 Shwd Valley 2013 St Rehab - August Svc 190.25 09/22/2014 404 -00 -4620 -0003 Street Cap Non -Dept Check Total: 190.25 Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 49 5534 Monthly Bacteria Svc 100.00 09/22/2014 601 -00- 4400 -0000 Water Non -Dept Check Total: 100.00 Vendor: 421 VERIZON WIRELESS Check Sequence: 50 9731314315 S & W Lines - Acet842017386- 08/02 -09/01 50.21 09/22/2014 601 -00- 4321 -0000 Water Non -Dept 9731314315 S & W Lines - Acct842017386 -- 08/02 -09/01 50.20 09/22/2014 611 -00- 4321 -0000 Sewer Non -Dept 9731314315 S & W Lines - Acct842017386- -08/02 -09/01 50.19 09/22/2014 631 -00- 4321 -0000 Storm Watei Non -Dept Check Total: 150.60 Accounts Computer Check Proof List by Vendor User: Mnguyen City of Printed: 09/18/2014 - 9:57AM Shorewood Batch: 00006.09.2014 - COUNCIL- 09222014 Invoice No Description Amount Payment Acct Number Fund Dept Vendor: 415 WARNER CONNECT Check Sequence: 51 29919692 Springbrook Service- August 101.25 09/22/2014 101 -19 -4221 -0000 General Mun Bldg Check Total: 101.25 Vendor: 327 WINDSTREAM Check Sequence: 52 57658180 CH Service 112.83 09/22/2014 101 -19- 4321 -0000 General Mun Bldg 57658180 PW Service 50.65 09/22/2014 101 -32- 4321 -0000 General Pub Works 57658180 Boulder Bridge Well Svc 53.30 09/22/2014 601 -00 -4396 -0000 Water Non -Dept 57658180 Badger Well Service 108.27 09/22/2014 601 -00- 4395 -0000 Water Non -Dept 57658180 Parks Service 157.25 09/22/2014 101 -52- 4321 -0000 General Park Maint 57658180 West Water Tower Service 53.30 09/22/2014 601 -00- 4321 -0000 Water Non -Dept Check Total: 535.60 Vendor: 408 WM MUELLER & SONS INC Check Sequence: 53 196936 Road Maint 2,786.90 09/22/2014 101 -32 -4250 -0000 General Pub Works 197036 Road Maint 1,392.00 09/22/2014 101 -32- 4250 -0000 General Pub Works Check Total: 4,178.90 Vendor: 413 ZEE MEDICAL SERVICE Check Sequence: 54 54076324 First Aid Supplies 51.70 09/22/2014 101 -32- 4245 -0000 General Pub Works Check Total: 51.70 Vendor: 414 ZIEGLE.,R INC Check Sequence: 55 PCO01595324 Lamp Base Grader 117.38 09/22/2014 101 -32- 4221 -0000 General Pub Works Check 'Total: 117.38 Total for Check Run: 189,859.34 Total of Number of 55 Accounts Computer Check Proof List by Vendor User: Mnguyen Printed: 09/18/2014 - 9:57AM Batch: 00006.09.2014 - COUNCIL- 09222014 Invoice No Description Vendor: 105 ADVANCED IMAGING SOLUTIONS INV56406 Konica Minolta Printer- 08/15 -09/14 'frail Check Total: Vendor: l l 1 AMERICAN ENGINEERING TESTING, INC. 260898 Construction Testing Smithtown Road Trail General Check Total: Vendor: 134 CARQUEST AUTO PARTS 6974 - 234064 Trailer Battery 6974 - 234752 Batteries -Dump Truck & Utility 6974 - 234829 Belt Tensioner- Utility Truck Check Total: Vendor: 136 CENTERPOINT ENERGY 08292014 20405 Knighsbridge Rd - 07/23 -08/21 08292014 28125 Boulder Bridge - 07/23 -08/21 08292014 24200 Smithtown Rd - 07/23 -08/21 08292014 5745 Ctry Club & 25200 Hwy 7- 07/23 -08/21 08292014 5755 Country Club Rd - 07/23 -08/21 Check Total: Vendor: 137 CENTURY LINK 612E451785 -Sel4 612 -E45- 1785 -Bldr Brdg 612E458019 -Sel4 612 -E45- 8019 -SE Areas Check Total: Vendor: 144 CITY OF EXCELSIOR 00201321 Quarterly Sewer Usage - 3rd Qtr Check Total: Vendor: 150 CLASSIC CLEANING COMPANY 21181 City Hall -Sept Svc 21182 Public Works -Sept Svc Check Total: Vendor: 159 CULLIGAN BOTTLED WATER August -2014 Drinking Water - August Check Total: Vendor: 162 DELANO RENTAL INC 5511 Tiller Attach Rental - Bee /Clover Patches Check Total: Vendor: 166 EARL F ANDERSEN 0106018 -1N Speed Limit Signs 0106019 -IN Name Plates 77.00 1,336.40 579.75 173.66 551.82 9,059.78 820.00 70.97 146.50 Check Total: 408.14 Amount Payment Acct Number Check Sequence: 1 77.00 09/22/2014 101 -13- 4221 -0000 Check Sequence: 2 1,336.40 09/22/2014 406 -00- 4620 -0001 Check Sequence: 3 62.09 09/22/2014 101 -32- 4221 -0000 416.38 09/22/2014 101 -32- 4221 -0000 101.28 09/22/2014 101 -32- 4221 -0000 Check Sequence: 4 2150 09/22/2014 601 -00- 4394 -0000 24.39 09/22/2014 601 -00- 4396 -0000 68.05 09/22/2014 101 -32- 4380 -0000 38.54 09/22/2014 101 -52- 4380 -0000 20.18 09/22/2014 101 -19- 4380 -0000 Check Sequence: 5 315.39 09/22/2014 601 -00- 4396 -0000 236.43 09/22/2014 601 -00- 4398 -0000 Check Sequence: 6 9,059.78 09/22/2014 611 -00 -4386 -0000 Check Sequence: 7 525.00 09/22/2014 101 -19- 4400 -0000 295.00 09/22/2014 101 -32- 4400 -0000 Check Sequence: 8 70.97 09/22/2014 101 -19- 4245 -0000 Check Sequence: 9 146.50 09/22/2014 101 -52- 4400 -0000 Check Sequence: 10 253.40 09/22/2014 101 -32- 4245 -0000 154.74 09/22/2014 101 -32- 4245 -0000 h'und Dept General Admin 'frail Non -Dept General Pub Works General Pub Works General Pub Works Water Non -Dept Water Non -Dept General Pub Works General Park Maint General Mun Bldg Water Non -Dept Water Non -Dept Sewer Non -Dept General Mun Bldg General Pub Works General Mun Bldg General Park Maint General Pub Works General Pub Works Accounts Computer Check Proof List by Vendor User: Mnguyen Printed: 09/18/2014 - 9:57AM City of Shorewood Batch: 00006.09.2014 - COUNCIL- 09222014 Invoice No Description Amount Payment Acct Number Fund Dept Vendor: 167 ECM PUBLISHERS INC Check Sequence: 11 140435 5990 & 6000 Strawbery Lan -PHN 118.56 09/22/2014 101 -18- 4351 -0000 General Planning 142311 Resolution No. 14 -072 -Noise 128.45 09/22/2014 101 -13- 4351 -0000 General Admin 142466 Bids -Mill & Overlay Project 340.86 09/22/2014 404 -00- 4620 -0005 Street Cap Non -Dept Check Total: 587.87 Vendor: 487 EGAN Check Sequence: 12 JC10105227 LED Signal Relamp -Old Market Rd & Xmas Lk 310.00 09/22/2014 101 -32- 4400 -0000 General Pub Works Cheek Total: 310.00 Vendor: 176 EROSION PRODUCTS, L,LC Check Sequence: 13 1530 Survey Stakes- Regrade Prkg - Freeman Park 57.00 09/22/2014 631 -00 -4245 -0000 Storm Watei Non -Dept Check Total: 57.00 Vendor: 180 EXCELSIOR FLORIST Check Sequence: 14 01/08/2013 Plant Basket- Nielsen 82.62 09/22/2014 1.01 -11- 4245 -0000 General Council 01/25/2013 Floor Plant - Sundberg 67.29 09/22/2014 101 -11- 4245 -0000 General Council 02/02/2013 Plant Basket- Keller 79.09 09/22/2014 101 -11- 4245 -0000 General Council 03/02/2014 Plant Basket- Litsey 88.56 09/22/2014 101 -11- 4245 -0000 General Council 05/07/2014 Plant Basket - Richard Jones 88.56 09/22/2014 101 -11- 4245 -0000 General Council 08/12/2013 Flower- Helgesen 59.85 09/22/2014 101 -11- 4245 -0000 General Council 08/14/2014 Plant Basket- Janice Lund 82.62 09/22/2014 101 -11- 4245 -0000 General Council Check Total: 548.59 Vendor: 185 FEDEX KINKO'S Check Sequence: 15 077000005397 Plans Copy - 26050 Shorewood Oaks Drive 18.00 09/22/2014 101 -24- 4351 -0000 General Insp Check Total: 18.00 Vendor: 186 FERGUSON WATERWORKS No.2516 Check Sequence: 16 0107127 Water Meters Purchased 2,080.68 09/22/2014 601 -00- 4265 -0000 Water Non -Dept Check Total: 2,080.68 Vendor: 187 FINANCE AND COMMERCE Check Sequence: 17 741781222 Bids -2014 Mill & Overlay Improvement Project 191.78 09/22/2014 404 -00- 4620 -0005 Street Cap Non -Dept Check Total: 191.78 Vendor: 200 GOPHER STATE ONE CALL Check Sequence: 18 124446 August Svc 124.72 09/22/2014 601 -00- 4400 -0000 Water Non -Dept 124446 August Svc 124.72 09/22/2014 611 -00- 4400 -0000 Sewer Non -Dept 124446 August Svc 124.76 09/22/2014 631 -00- 4400 -0000 Storm Watei Non -Dept Check Total: 374.20 Vendor: 202 GRAINGER INC Check Sequence: 19 9538398059 Personal Protective Equip -Sewer 275.21 09/22/2014 611 -00- 4245 -0000 Sewer Non -Dept Check Total: 275.21 Vendor: 208 HACH COMPANY Check Sequence: 20 9020348 Chemicals Water System 238.79 09/22/2014 601 -00- 4245 -0000 Water Non -Dept Check Total: 238.79 Accounts Computer Check Proof List by Vendor User: Mnguyen City of Printed: 09/18/2014 - 9:57AM Shorewood Batch: 00006.09.2014 - COUNCIL - 09222014 Invoice No Description Amount Payment Acct Number Fund Dept Vendor: 215 HENN CO INFO TECHNOLOGY DEPT Check Sequence: 21 1000049086 800 Mhz Radio - Aug 111.30 09/22/2014 101 -32- 4321 -0000 General Pub Works Check Total: 111.30 Vendor: 436 MARK HODGES Check Sequence: 22 09/08/2014 Video Tape Service - Council & EDA 09/08 120.00 09/22/2014 101 -I1- 4400 -0000 General Council Check Total: 120.00 Vendor: 222 INCLINE EXTERIORS Check Sequence: 23 09/10/2014 Reroof -6000 Eureka Road- Freeman Park 3,175.00 09/22/2014 402 -00- 4620 -0000 Park Cap Non -Dept 09/10/2014 Fascia -6000 Eureka Road - Freeman Park 825.00 09/22/2014 402 -00 -4620 -0000 Park Cap Non -Dept Check Total: 4,000.00 Vendor: 227 INTELLIGENT PRODUCTS INC Check Sequence: 24 182729A Mutt Mitts 455.94 09/22/2014 101 -52- 4245 -0000 General Park Maint Check Total: 455.94 Vendor: 228 INTERNATIONAL CODE COUNCIL Check Sequence: 25 3016487 Governmental Member Dues -Joe Pazandak 125.00 09/22/2014 101 -24- 4433 -0000 General Insp Check Total: 125.00 Vendor: 251 LAKE MINNETONKA CONSERVATION DIS Check Sequence: 26 3rd Qtr -2014 Levy Payment - 3rd Qtr 8,280.50 09/22/2014 101 -11- 4433 -0000 General Council Check Total: 8,280.50 Vendor: 254 CINDY LARSON Check Sequence: 27 Oktoberfest -14 Performing at the Oktoberfest 75.00 09/22/2014 101 -53- 4248 -0000 General Recreation Check Total: 75.00 Vendor: 259 CLARE T LINK Check Sequence: 28 2014 -34 Park Commission Meeting - 09/09 220.00 09/22/2014 101 -52 -4400 -0000 General Park Maint Check Total: 220.00 Vendor: 264 M/A ASSOCIATES INC Check Sequence: 29 7534 Trash Can Liners 441.60 09/22/2014 101 -52- 4245 -0000 General Park Maint Check Total: 441.60 Vendor: 282 METRO DINING CLUB Check Sequence: 30 55876 Metro Dining Club -105 sets 1,995.00 09/22/2014 201 -00- 4248 -0000 SSC Non -Dept Check Total: 1,995.00 Vendor: 283 METRO SALES INC Check Sequence: 31 INV64235 Ricoh Copier -09/08 -12/07 453.00 09/22/2014 101 -19- 4221 -0000 General Mun Bldg Check Total: 453.00 Vendor: 286 MIDWEST MAILING SYSTEMS INC Check Sequence: 32 73839 Newsletter Postages -Oct 649.15 09/22/2014 101 -13- 4208 -0000 General Admin 73839 Newsletter Svc -Oct 411.76 09/22/2014 101 -13- 4400 -0000 General Admin Check Total: 1,060.91 Accounts Computer Check Proof List by Vendor User: Mnguyen City of Printed: 09/18/2014 - 9:57AM Shorewood Batch: 00006.09.2014 - COUNCIL- 09222014 Invoice No Description Amount Payment Acct Number Fund Dept Vendor: 305 MNSPECT INC; Check Sequence: 33 6381 August Inspection 385.00 09/22/2014 101 -24- 4400 -0000 General Insp Check Total: 385.00 Vendor: 289 MINGER CONSTRUCTION INC Check Sequence: 33 PV #3- Proj13 -01 PV #3- Prjoect 13 -01 -2013 Street, Drainage & Utility Ii 78,548.93 09/22/2014 404 -00 -4620 -0004 Street Cap Non -Dept Check Total: 78,548.93 Vendor: 305 MNSPECT INC Check Sequence: 34 6381 August Inspection 385.00 09/22/2014 101 -24 -4400 -0000 General Insp Check Total: 385.00 Vendor: 314 BRADLEY NIELSEN Check Sequence: 35 Navarre True Va Locks for Message Boards 31.09 09/22/2014 101 -52 -4245 -0000 General Park Maint Check Total: 31.09 Vendor: 325 ON SITE SANITATION INC Check Sequence: 36 553130 Badger Park 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 553131 Cathcart Park 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 553132 Freeman Park 150.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 553133 Silverwood Park 50.00 09/22/2014 1.01 -52- 4410 -0000 General Park Maint 553134 South Shore Skate 50.00 09/22/2014 101 -52 -4410 -0000 General Park Maint 553135 Christmas Lk Boat Access 220.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 553146 Cresent Beach 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 555621 Christmas Lake Boat Access- Credit - 165.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 555622 Christmas Lake Boat Access 82.50 09/22/2014 101 -52- 4410 -0000 General Park Maint 556928 Freeman Park 20.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 557940 Badger Park 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 557941 Cathcart Park 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 557942 Freeman Park 150.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 557943 Silverwood Park 50_00 09/22/2014 101 -52 -4410 -0000 General Park Maint 557944 South Shore Skate 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 557945 Christmas Lk Boat Access 110.00 09/22/2014 101 -52- 4410 -0000 General Park Maint 557954 Cresent Beach 50.00 09/22/2014 101 -52- 4410 -0000 General Park Maint Check Total: 1,067.50 Vendor: 524 ONCE UPON A SIGN, LLC Check Sequence: 37 2642 Logos for Dump Trucks 270.00 09/22/2014 403 -00- 4640 -0000 Equip Repl Non -Dept Check Total: 270.00 Vendor: 333 PITNEY BOWES GLOBAL FIN SVCS Check Sequence: 38 5440954 -SP14 Quarterly Meter Lease Postage -3rd Qtr 194.32 09/22/2014 101 -19- 4410 -0000 General Mun Bldg Check Total: 194.32 Vendor: 342 RECYCLING ASSOCIATION OF MN Check Sequence: 39 156491173612759 Recycling Confenrence Oct 8 -9 -Julie Moore 240.00 09/22/2014 621 -00- 4331 -0000 Recycling Non -Dept Check Total: 240.00 Accounts Computer Check Proof List by Vendor User: Mnguyen City of Printed: 09/18/2014 - 9:57AM Shorewood Batch: 00006,09,2014 - COUNCIL- 09222014 Invoice No Description Amount Payment Acct Number Fund Dept Vendor: 108 REPUBLIC SERVICES No. 894 Check Sequence: 40 0894 - 003538280 Srping Cleanup 4,177.97 09/22/2014 101 -00- 3732 -0000 General Non -Dept Check Total: 4,177.97 Vendor: 525 RIVER STATES TRUCK AND TRAILER, INC Check Sequence: 41 06263 Dump Truck- Freightliner- 171- 114SD- 2015 -1FVAf 70,598.68 09/22/2014 403 -00- 4640 -0000 Equip Repl Non -Dept 06263 -01 Dump Truck - Freightliner- FL, 114SD- 2015 -1FVA( 70,598.67 09/22/2014 403 -00- 4640 -0000 Equip Repl Non -Dept Check Total: 141,197.35 Vendor: 346 SAFETY SIGNS Check Sequence: 42 14202529 Protective Measure Flood Event - Enchanted Lane 59520 09/22/2014 631 -00 -4499 -0000 Storm Watei Non -Dept Check Total: 595.20 Vendor: 347 SAM'S CLUB Check Sequence: 43 09122014 Service Charge 30.17 09/22/2014 101 -13- 4245 -0000 General Admin Check Total: 30,17 Vendor: 354 SHOREWOOD TRUE VALUE Check Sequence: 44 121253 Batteries & Garbage Bags 11.78 09/22/2014 101 -32- 4245 -0000 General Pub Works 121326 Batteries 14.99 09/22/2014 101 -32- 4245 -0000 General Pub Works 121402 Supplies 10.97 09/22/2014 101 -32- 4245 -0000 General Pub Works Check Total: 37.74 Vendor: 355 SHRED -N -GO INC Check Sequence: 45 40110 Svc Thru - 09/04 35.00 09/22/2014 101 -13- 4400 -0000 General Admin Check Total: 35.00 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPT Check Sequence: 46 Aug- 14 -HCPF Henn Cry Processing Fee - August 269.18 09/22/2014 101 -21 -4400 -0000 General Police Check Total: 269.18 Vendor: 299 STATE OF MINNESOTA-DEPARTMENT OF Check Sequence: 47 P0000351.1 Construction Testing & Inspection - Valleywood 448.75 09/22/2014 404 -00- 4620 -0003 Street Cap Non -Dept Check Total: 448.75 Vendor: 368 STONESCAPES Check Sequence: 48 4581 Garden Maint. - August 210.00 09/22/2014 101 -19 -4223 -0000 General Mun Bldg Check Total: 210.00 Vendor: 381 TKDA ENGINEERS ARCHITECTS Check Sequence: 49 002014002798 Shwd Valley 2013 St Rehab - August Svc 190.25 09/22/2014 404 -00- 4620 -0003 Street Cap Non -Dept Check Total: 190.25 Accounts Computer Check Proof List by Vendor User: Mnguyen RWIShorewood City of Printed: 09/18/2014 - 9:57AM Batch: 00006.09.2014 - COUNCIL - 09222014 Invoice No Description Amount Payment Acet Number Fund Dept Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 50 5534 Monthly Bacteria Svc 100.00 09/22/2014 601 -00 -4400 -0000 Water Non -Dept Check Total: 100.00 Vendor: 421 VERIZON WIRELESS Check Sequence: 51 9731314315 S & W Lines - Acct842017386- 08/02 -09/01 50.21 09/22/2014 601 -00 -4321 -0000 Water Non -Dept 97313143/5 S & W Lines - Acct842017386 -- 08/02 -09/01 50.20 09/22/2014 611 -00- 4321 -0000 Sewer Non -Dept 9731314315 S & W Lines - Aect842017386 -- 08/02 -09/01 50.19 09/22/2014 631 -00- 4321 -0000 Storm Watej Non -Dept Check Total: 150.60 Vendor: 415 WARNER CONNECT Check Sequence: 52 29919692 Springbrook Service- August 101.25 09/22/2014 101 -1.9- 4221 -0000 General Mun Bldg Check Total: 101.25 Vendor: 327 WINDSTREAM Check Sequence: 53 57658180 CH Service 112.83 09/22/2014 101 -19- 4321 -0000 General Mun Bldg 57658180 PW Service 50.65 09/22/2014 101 -32- 4321 -0000 General Pub Works 57658180 Boulder Bridge Well Svc 53.30 09/22/2014 601 -00- 4396 -0000 Water Non -Dept 57658180 Badger Well Service 10827 09/22/2014 601 -00- 4395 -0000 Water Non -Dept 57658180 Parks Service 157.25 09/22/2014 101 -52- 4321 -0000 General Park Maint 57658180 West Water Tower Service 53.30 09/22/2014 601 -00- 4321 -0000 Water Non -Dept Check Total: 535.60 Vendor: 408 WM MUELL,ER & SONS INC Check Sequence: 54 196936 Road Maint 2,786.90 09/22/2014 101 -32 -4250 -0000 General Pub Works 197036 Road Maint 1,39100 09/22/2014 101 -32- 4250 -0000 General Pub Works Check Total: 4,178.90 Vendor: 413 ZEE MEDICAL SERVICE Check Sequence: 55 54076324 First Aid Supplies 51.70 09/22/2014 101 -32- 4245 -0000 General Pub Works Check Total: 51.70 Vendor: 414 ZIEGLER INC Check Sequence: 56 PCO01595324 Lamp Base Grader 117.38 09/22/2014 101 -32- 4221 -0000 General Pub Works Check Total: 117.38 Total for Check Run: 268,408.27 Total of Number of 56 WSB ongineering, plan i hcI °rnvironT nta3 construction September 18, 2014 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: 2014 Mill and Overlay Improvement Project and Appurtenant Work City of Shorewood, MN WSB Project No. 1459 -93 Dear Mayor and Council Members: LL 38 f e ndaV14_ 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax 763 -541 -1700 Bids were received for the above - referenced project on Thursday, September 18, 2014, and were opened and read aloud. Six bids were received. The bids were checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bid as submitted by GMH Asphalt Corporation, Chaska, Minnesota in the amount of $300,916.00. The Engineer's Estimate was $282,690.00. We recommend that the City Council consider these bids and award a contract in the amount of $300,916.00 to GMH Asphalt Corporation based on the results of the bids received. Sincerely, WSB & Associates, Inc. Paul Hornby, PE Project Manager Enclosures cc: Gary Hams, GMH Asphalt Corporation at St. Cloud • Minneapolis • St. Paul Equal opportunity Employer wsbeng.com IG \IIIiSY- Yd0 \Atlmin \Conrlrvrlion Ad,ninul 1911 URREC4 .11. Adn, PROJECT: 2014 Mill and Overlay Improvement Project and Appurtenant Work OWNER: City of Shorewood, MN WSB PROJECT NO.: 1459 -93 Bids Opened: Thursday, September 18, 2014 at 10:00 a.m. Contractor Bid Security (5 %) Total Bid 1 GMH Asphalt Corporation X $299,922.00 2 Bituminous Roadways, Inc. X $300,916.00 3 Northwest Asphalt, Inc. X $301,250.00 4 Park Construction Company X $315,217.00 5 Midwest Asphalt Corporation X $346,120.00 6 Hardrives, Inc. X $361,315.55 Engineer's Opinion of Cost $282,690.00 I hereby certify that this is a true and correct tabulation of the bids as received on September 18, 2014. ,, Denotes corrected figure K: M459 -9301 dminlConstmcNOn Admu,445943 Bid Tab Summary- 091814 U14DV -73 - rrojeCT Isla ADSLTact WSB �,4 -read -are., tnc. Project Name: SHOR .2014 Mill and Overlay Contract No.: Improvement Project Client: City of Shorewood Project No.: 01459 -93 Bid Opening: 9/18/2014 10:00 AM Owner: St. Paul WSB Project Bid Abstract Denotes Corrected Figure rage I, oT / 9/19/2014 Project: 01459 -93 - SHOR - 2014 Mill and Overlay Improvement Project Engineers Estimate GMH Asphalt Corporation Bituminous Roadways, Inc. Asphalt, Inc. Item No. Item Units Quantity Unit Price Total Price Unit Pace Total Price Unit Price Total Price e Total Price 2014 MILL AND OVERLAY IMPROVEMENTS AND APPURTENANT WORK 1 2021,501 MOBILIZATION LUMP SUM 1 $13,500.00 $13,500.00 $18,500.00 $18,500.00 $8,777.00 $8,777.00 qNorthwest 00 $9,000.00 2 2104501 REMOVE BITUMINOUS CURB TIN FT 50 $3.00 $150.00 $5.00 $250.00 $8.00 $400.00 00 $500.00 3 2104.501 REMOVE CONCRETE CURB LIN FT 180 $3.00 $540.00 $8.00 $t 44000 $1250 $2,25000 00 $1,800.00 4 2104.509 REMOVE CASTING ASSEMBLY EACH 3 $10000 $300.00 $100.00 $300.00 $100.00 $300.00 00 $300.00 5 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 14 $150.00 $2,100.00 $130.00 $1,820.00 $13800 $1,932.00 $125.00 $1,750.00 6 2232.604 EDGE MILL BITUMINOUS SURFACE (0.0 " -2.0 ") SO YD 11000 $3.00 $33,000.00 $2.25 $24,750.00 $2.80 $30,80D.00 $2.00 $22,000,00 7 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1400 $4.00 $5,600.00 $3.80 $5,320.00 $370 $5,180.00 $3.00 $4,200.00 8 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TON 3100 $65.00 $201,500.00 $72.52 $224,812.00 $70.00 $217,000.00 $72.00 $223,200.00 9 2503.602 CHIMNEY SEALS EACH 13 $250,001 $3,250.00 $175.00 $2,275.00 $276.00 $3588.00 $250.00 $3250.00 10 2504.602 ADJUST GATE VALVE EACH 1 $250.00 $250.00 $250.00 $250.00 $249.00 $24900 $500.00 $500.00 tt 2506.516 CASTING ASSEMBLY EACH 3 $750.00 $2,250.00 $760.00 $2,280.00 $795.00 $2,385.00 $500.00 $1,500.00 12 2506.522 ADJUST FRAME & RING CASTING EACH 13 $65000 $8,45000 $475.00 $6,175.00 $621.00 $8,073.00 $1,000.00 $13,00000 13 2506602 RECONSTRUCT MANHOLE LIN FT 5 $1,000.00 $5,000.00 $150.00 $750.00 $1,225.00 $6,125.00 $1,500.00 $7,500.00 14 2531.501 CONCRETE CURB & GUTTER DESIGN 8618 LIN FT 150 $18.00 $2,700.00 $3500 $5,250.00 $36.50 S5,475,00 $50.00 $7,500.00 15 2535.501 BITUMINOUS CURB LIN FT 50 $7.00 $350.00 $10.00 $500.00 $15.50 $775.00 $19.00 $950.00 16 2561601 TRAFFIC CONTROL LUMP SUM t $1,500.00 $1,500.00 $1,500.00 $1,500.00 $507200 $5,072.00 $1,300.00 $1,300.00 17 2573.530 STORM DRAIN INLET PROTECTION EACH 15 $150.00 $2,250.00 $250.00 $3,750.00 $169.00 $2,535.00 $200,00 $3,000.00 Total 2014 MILL AND OVERLAY IMPROVEMENTS AND APPURTENANT WORK: $282,690.00 $299,922.00 $300,916.00 1 1$301,260 00 Total 2014 MILL AND OVERLAY IMPROVEMENTS AND APPURTENANT WORK: $282,690.00 $299,922.00 $300,916.00 $301,250.00 Totals for Project 01459 -93 $282,690.00 $299,922.00 $300,916.00 $301,250.00 of Estimate for Project 01459 -93 6.10% 645%1 6 .57% u14D,v-7j - rroject mu Aostract, rage z or z I hereby certify that this is an exact reproduction of bids received. Certified By: C::::: License No. 23359 Date: September 18, 2014 Project: 01459 -93 - SHOR - 2014 Mill and Overlay Improvement Project Engineers Estimate Park Construction Company - Mpls Midwest Asphalt Corporation- Hopkins Hardrives, Inc (Rogers) Item No. Item I Units lQuantityl Unit Price Total Price junitHrice iTotalPrice Unit Price Total Price Unit P Total Price rice 2014 MILL AND OVERLAY IMPROVEMENTS AND APPURTENANT WORK t 2021.501 MOBILIZATION LUMP SUMI 1 $13,500 00 $13,500.00 $15,700.00 $15,700,001$30,000 .00 $30,000 00 $15,845.12 $15,845.12 2 2104.501 REMOVE BITUMINOUS CURB LIN FT 50 $3.00 $150.00 $15.80 $790.00 $10.00 $50000 $6.36 $318.00 3 2104.501 REMOVE CONCRETE CURB LIN FT 180 $3.00 $540.00 $22.70 $4,086.00 $30.00 $5,400.00 $9.97 $1,794,60 4 2104.509 REMOVE CASTING ASSEMBLY EACH 3 $100.00 $300.00 $390.00 $1,170.00 $150.00 $450.00 $213.12 $639.36 5 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 14 $150.00 $2,100.00 $120.00 $1,680.00 $160.00 $2,240.00 $151.52 $2,121.28 6 2232.604 EDGE MILL BITUMINOUS SURFACE (00 " -2.0 ") SO YD 11000 $3.00 $33,000.00 $1.90 $20,900.00 $4.00 $44,000.00 $4.68 $51,480.00 7 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1400 $4.00 $5,600.00 $3.80 $5,320.00 $2.50 $3,500.00 $2.53 $3,542.00 8 2360 501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TON 3100 $65.00 $201,500.00 $76.40 $236,840.00 $72.00 $223,200.00 $81.46 $252,526.00 9 2503.602 CHIMNEY SEALS EACH 13 $250.00 $3,250.00 $263.00 $3,419.00 $160.00 $2,080.00 $232.92 $3,027.96 10 2504.602 ADJUST GATE VALVE EACH 1 $250.00 $250.00 $365.00 $365.00 $400.00 $400.00 $432.22 $432.22 71 2506.516 CASTING ASSEMBLY EACH 3 $750.00 $2,250.00 $848.00 $2,544.00 $1,000.00 $3,000.00 $999.03 $2,997.09 12 2506.522 ADJUST FRAME &RING CASTING EACH 13 $650.00 $8,450.00 $466.00 $6,058.00 $700.00 $9,t 00.00 $602.47 $7,832.11 t3 2506.602 RECONSTRUCT MANHOLE LIN FT 5 $1,000.00 $5,000.00 $868.00 $4,340.00 $2,000.00 $10000.00 $84180 $4,209.00 t4 2531501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 150 $18,00 $2,700.00 $44.90 $6,735.00 $50.00 $7,500.00 $59.33 $8,899.50 15 2535.501 BITUMINOUS CURB LINFT 50 $7.00 $350.00 $28.40 $1420.00 $25.00 $1250.00 $16.50 $82500 76 12563601 TRAFFIC CONTROL LUMP SUM 1 $1,500.00 $11500.00 $11300.00 $1,300.00 $2,000.00 $2,000.00 $1,459.11 $1,459.71 17 12573530 ISTORM DRAIN INLET PROTECTION EACH 15 $150.00 $2,250.00 $170.00 $2,550.00 $10000 $1,500.00 $224.48 $3,36220 Total 2014 MILL AND OVERLAY IMPROVEMENTS AND APPURTENANT WORK'. $282,690.00 $315,217.00 $346,120.00 $361,315.55 Tota12014 MILL AND OVERLAY IMPROVEMENTS AND APPURTENANT WORK: $282,690.00 $315,277.00 $346,120.00 $361,315.55 Totals for Project 07459 -93 $282,690.00 $315,217.00 $3413; 2000 . $361,315.55 °/o of Estimate for Project 01459 -93 11.51 % 22.44 % 2781 I hereby certify that this is an exact reproduction of bids received. Certified By: C::::: License No. 23359 Date: September 18, 2014 CITY OF SHOREWOOD RESOLUTION NO. 14 -080 A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR THE 2014 MILL AND OVERLAY PROJECT CITY PROJECT NO. 14 -04 WHEREAS, pursuant to an advertisement for bids for local improvements designated as the 2014 Mill and Overlay Project, City Project 14 -04, bids were received, and opened on September 18, 2014, and tabulated according to law, and such tabulation is attached hereto and made a part hereof as Exhibit A; and WHEREAS, the City Council has determined that GMH Asphalt Corporation is the lowest bidder in compliance with the bid documents. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a contract with GMH Asphalt Corporation in the name of the City of Shorewood, Project No. 14- 04, according to the plans and specifications therefore approved by the City Council on file in the office of the City Clerk. 2. That the City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the next two lowest bidders, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22 °d day of September, 2014. Scott Zerby, Mayor ATTEST: Jean Panehyshyn, City Clerk #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Resolution Accepting Bids and Award of Construction Contract for the 2014 Mill and Overlay Project, City Project 14 -04. Meeting Date: 9/22/2014 Prepared by: Paul Hornby Reviewed by: Attachments: Resolution, Location Map Background: As part of the City Capital Improvement Plan and Pavement Management Plan, the City budgets for the maintenance of roadways as part of the Bituminous Mill and Overly project. The 2014 Bituminous Mill and Overlay Project includes Charleston Circle, Club Valley Road, Elbert Point, Lake Virginia Drive, McKinley Circle, Radisson Entrance, and Timber Lane. The project bid opening is at the City of Shorewood City Hall on Thursday September 18, 2014, at 10:00 A.M. The bid results will be presented to the City Council at the regularly scheduled meeting with a bid tabulation and recommendation letter, and a revised Resolution authorizing award of the contract to the lowest responsible and responsive bidder. The resolution will be in the format included in this Council Agenda item with the inclusion of the successful bidder and contract amount. Financial or Budget Considerations: The 2014 Capital Improvement Plan budget includes $264,000 in the Street Reconstruction Fund for road maintenance for bituminous mill and overlays. Options: 1. Approve the resolution accepting bids and awarding the contract to the lowest responsible and responsive bidder for the 2014 Mill and Overlay, City Project 14 -04. 2. Reject all bids for the 2014 Mill and Overlay, City Project 14 -04. 3. Take no action on this item at this time. Recommendation / Action Requested: City staff will provide a bid results letter and recommendation after the bids are received, reviewed and tabulated prior to the Council meeting for the 2014 Mill and Overlay Project, City Project 14 -04. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 14 - A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR THE 2014 MILL AND OVERLAY PROJECT CITY PROJECT NO. 14 -04 WHEREAS, pursuant to an advertisement for bids for local improvements designated as the 2014 Mill and Overlay Project, City Project 14 -04, bids were received, and opened on September 18, 2014, and tabulated according to law, and such tabulation is attached hereto and made a part hereof as Exhibit A; and WHEREAS, the City Council has determined that "CONTRACTOR" is the lowest bidder in compliance with the bid documents. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a contract with "CONTRACTOR" in the name of the City of Shorewood, Project No. 14 -04, according to the plans and specifications therefore approved by the City Council on file in the office of the City Clerk. 2. That the City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the next two lowest bidders, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of September, 2014. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk PLAN SYMBOLS 2014 Mill and Overlay P1aPa,ED .,ANI naY PA�P�'E��E�AMAR. >; hnprovement Project 01M - - - - -. - -- _ and Appurtenant Work for the City of IIISIIED SHOREWOOD Ex,.,TT NR CATCH eA_,r, - -a - -L � -a -- 11010.,11 WATERMAIN —I I— po ¢l al �! R I _ \ Poin Go IIIIIN 1. �m 1 So PRGPO]ED HEDRANA]N �II_____I__ �TM1e S\�n� [� \ /� [� /� ^oq � IMEa ��� Co Art Poi n �\ n rvwoo Qi P(zrlW xFSTC Mtry g`W'[ 111 TINC HYDIANT - -I —�� / V °� 0 \ OR P1°P°.ED FACE °F 111e c7TV 11°1°�E1 ED °E IT RIT,MINDL� )i — ° ALL /' TONKA / e,Ao rlay °, PFATP ,PEE T, L° OR, / Pom V�I990 POP. I472 o' AIE AvE 6 1 ACA GREENWO®D�' �r �3RO.a nM1 % ' I9so Pop. 614 D �° m� F o,�M oro o °yam, E, e nem a r n 3 b s °an1Te Abp, Lnke e° iyo s s'� TimberJ Lane 11j ��� r F � °z A Wo w ' yPod ee m Radison Enterance - 1 11 ILI IT EXCELSIOR GOVERNING SPECIFICATIONS THE 200E EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS FOR CONSTRUCTION' SHALL GOVERN. SPECIAL PROVISIONS. AND ANY AMENDMENTS THERETO AND THE 'STANDARD UTILITIES SPECIFICATION FOR WATERMAIN SERVICE LINE INSTALLATION AND STORM SEWER INSTALLATION" REFERENCE "CE AM- DATED 2013. OR AS MODIFIED IN THE PROJECT MANUAL. ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM TO THE MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES DATED JULY 2012. INCLUDING THE FIELD MANUAL FOR TEMPORARY TRAFFIC CDNTR°L ZONE LAYOUTS. 2012 EITION. INDEX SHEET NO. DESCRIPTION I Title Sheet 2 TyPiG. Sect Ions 5 Construction Notes and Standard Plates 4 State ment of Estimated OUAltit ieb 5 Miscellaneous CA 171,1 6 - 12 Construction Plan THIS PLAN CONTAINS 12 SHEETS. ALL APPL,CAILE EDEIAL. N THE cAN,TR.ICTIOI OF ANSI -IN ONES —L eE ID.PL,ED � ( G<deon Bqv A a / >` �P. 2.361 co� ¢> E a LAFAr srti `1 S2A. o'� � soIIEll CQ T� 3 oHA P �E� °r/ ��� e>ry MINNETON] A h' ✓ LE azilaA ° "A �� (((I(((s ME POP. 48.370 C TC1 ID ✓! l Llx� 9 e vcap</ r Boy �� °MTV PiEL °� �I 0 �M1E �`d — c Po q "C�AIo . ATATIAFT PL. �� � R �� � �J°w aoRO X SHOREWOOD � .o EE o I CLE" R °.o o✓ � o �L > <`„ of "\ �= �,o w Yc I� GIP. � 19 � efY 1pvf. �,o e c °y s� aN pip AB}0 IJ o C �nA-�� =� Elbert Point IT �6 Lake Virginia Drivelal; o ' <``��� >"E PL A. kI MINN LA. n� T�ta. UGaU,1n T <� e 1 P1'AMa m ' a i ° q9 O oFaas. oO ^c A. Charleston Circle IA `I Na A or+ SyoMA � ¢ 81 A. � sA1ETxa,Cx ps a J�ps � fiZ eE �. � E .cht. � l< Mci nle Circle, `�pETY TA =le Club Valle ( Road TEy Y clA iss x Ory rTTa ?m PQA vINEL arvoA CTCOx °M [ PH O. �` �., . c Ae G L "o z - °rrm& °opt f i F Y IT I e° J%�Np s .PLEASANT IDA Aa o1VTE o .v °,AwAT�A A1. � � � °M1w.�, H .,J8,.L9 ACF l / / /N O9MA /6V A A.,FN ES F F OF b /N.., CO CFAN /NG TYPE,ZYS LSCOT /CTEO NPGR` ES. OS OF TbF PF/NT/I SGTF. 111 /PON OPENINGS SNPPL /IS OY OTHEPS. IH /S SRD "FICP TO THE BEST 6r' OOP'NONZ CC' FIVE /NFAPManav /s FAR cCNFFA[ asF cN1 rANO Nm /NTENOFO 70 9F a;Fa Fop cxGAUanory PNPPOSFS. TICKET NUMBER: THE -IYGAC7GVACF GEIL/Tr /NFOaManAiv GRAIN„ AN NH -O` OPANrNGS CaoGFPNiNG TraF AND Z Gpl /ON OF COGR ATF l/T /L /T /FS HAS BEFN GFS/GNATFO PIES /1)' 0SiVV PIT LFYFL O. 132112600- 132112536- 132112524 CAPS CAEL/TY LFPFL NAS OFTFNM/NFO 4CCG40 /NO IS THE C✓/OFL/NES A." C//ASCF 39 IS FNT /TCFO sTANSAPOCVmFUNFS ICS' 1IR' « FCna DARSZEarcnova 'SHISTINCS09SERGAAR�oarA^ EXCAVATION NOTICE SYSTEM THE /NFIAMAT /¢N S%GNN aV THFSF ON ?W /NCS CSNCFNN /NG THE TYPE ANO LOCAT /!eV SF PF /V !/T /L /T /FS /S NOT GNE9ANTFEO TO SE ACG%9OTE (LF ALL /NCL� /SF THE CGNTFACTS9 /S OETFAMJNE THE --I I-- IS A CALL TO GOPHER STATE ONE f454 -00021 ]5 oYp`,`M7 (aGE THFCASS. REQUIRED A MINIMUM OF 48 HOURS PRIOR TO SIATF LAN NFGI/ 1ANYONE O /6G /NG. GFAO /N6 SH FXCAYAT /NG TO 09TA /N A —1 LOCATE OF ALL NT /L /T /ES. PERFORMING ANY EXCAVATION. —9M1 evTHC _,� „,, � -9 �„ �, a „,,,,,, o, w,�� „o” P °, A WSB . °_ - °^ , , PT aa��s�e s N ssm I M Iamsslz3c AAEO EaKlssnzesAAwe 9 2014 Mill and 01crlay Improvement Project and Appurtenant Work for the City of Shorewood, Minnesota NISB Project 01459 -930 Shorewood City Project No. 14 SHEET 1 OF 12 11 nn eY: THC -xx Title Sheet eCke °ekAH ...... PT �� nrn #3C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accepting Donations for the October 3, 2014 Oktoberfest Event Meeting Date: September 22, 2014 Prepared by: Bruce DeJong, Finance Director Policy Consideration: All donations to the City of Shorewood must be accepted by the City Council. Background: The American Legion has given a $150 donation and Cub Foods has given $25 for this year's Oktoberfest event. The contributions are voluntary in nature. Financial or Budget Considerations: These donations will help to cover expenses of the Oktoberfest event that will be held on October 3 at the Southshore Center. Options: • Accept the Donation, or • Reject the Donation Recommendation / Action Requested: Staff recommends that the donation be accepted; a thank you note will be mailed to the American Legion and Cub Foods. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #3D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Authorize the Expenditure of Funds for Public Works Equipment — Plow and Sander Attachments Meeting Date: September 22, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Attachments 2014 — 2018 Capital Improvement Program Excerpt. Policy Consideration: None Background: Attachment 1 to this report is an excerpt of the Equipment Replacement Fund from the 2014— 2018 Capital Improvement Program (CIP). Within the scheduled purchases is a plow and sander for the City's one ton dump truck. Minnesota State Statute allows municipalities to take advantage of the state and county bidding process that are of record, if the municipality is a member of the Cooperative Purchasing Venture (CPV). The City of Shorewood is a CPV member, and is allowed to take advantage of the discounts that the state and county agencies receive due to the volume discounts. Therefore, the approved State contract vendor for this equipment is Stonebrook Equipment, as shown in Attachment 2. The proposed costs for the equipment are $13,754. Financial Considerations: Costs for this proposal have been programmed into the Equipment Replacement Fund, as part of the 2014 CIP. Options: 1. Accept the proposal, as presented. 2. Reject the proposal and provide staff with alternative direction. Recommendation: Staff is recommending that a motion that accepts the proposal be approved, as provided. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 City of Shorewood, m 0 111111111liesota 2014 CAPI"T"AL PLAN •; ATTACHMENT City of Shorewood, Minnesota Capital Improvement Program 2014 thm 2018 PROJECTS BY FUNDING SOURCE Source Project# Priority 2014 2015 2016 2017 2018 Total 403 - Eauiument Replacement Fund Tractor - Ford 3910 035 5 54,000 54,000 Sweeper - replace unit 46 046 5 4,000 4,000 Flatbed -4 x 2 Replace unit 49 049 5 44,000 44,000 Trailer 18' replace unit 59 059 5 15,000 15,000 Sand Pro 3000 - replace Unit 64 064 2 13,000 13,000 Dump Truck - replace unit 72 072 5 170,000 170,000 Pickup 44 - Replace Unit 78 078 3 35,000 35,000 Pickup - 350 44 replace unit 81 081 5 42,000 42,000 Mower - Replace Unit 86 086 4 26,000 26,000 Groundsmaster Mower replace unit 93 093 5 28,000 28,000 Plow and Sander - One Ton Dump 094 5 15,000 15,000 Boom Truck 100 5 84,000 84,000 Chipper 101 5 45,000 45,000 Blower for Groundsmaster - replace A01 A01 3 6,500 6,500 Cab for mower - replace A04 A04 4 7,000 7,000 Mower - Rear A05 5 13,000 13,000 Flail Mower - Side A06 5 17,000 17,000 Blower for Groundsmaster - replace A08 A08 3 9,000 9,000 Engine /Transmission Analysis Station A09 n/a 4,000 4,500 8,500 Public Works Building PF -12 -01 n/a 10,000 81,000 91,000 Technology Upgrades T -14 -01 2 15,500 15,500 Computer Upgrades T -99 -99 1 15,000 10,000 10,000 10,000 10,000 55,000 403 - Equipment Replacement Fund Total 181,000 300,000 139,000 150,000 27,500 797,500 GRAND TOTAL 181,000 300,000 139,000 150,000 27,500 797,500 Thursday, July 03, 2014 I-V �" "i'y'"I l II \J A T WOF-11c uc!Kk (952) 224-4440 www Sloiiel!)i,00l l�'' quiloii�eii[ c,om Proposal No: 211171011171%���12 TO: Brad Mason DATE: September 18, 2014 City of Shorewood PHONE: (952) 474-6191 24200 Smithtown Road FAX: (952) 474-0128 Shorewood, MN 55331 CELL: EMAIL: publicworks@shorewoodpw.com VEHICLE MAKE: FORD MODEL: F-550 YEAR: 2012 TERMS: NET 30 DAYS P.O. NUMBER: TBA FOB: BURNSVILLE, MN. 55306 DELIVERY/INSTALL DATE: 1 #3F MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Proposal for Material Testing Services, Sunnyvale Lane Reconstruction Project. Meeting Date: September 22, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Attachments Proposal by American Engineering and Testing Policy Consideration: Should the City of Shorewood enter into a contract with American Engineering and Testing? Background: On August 11, 2014, the Shorewood City Council awarded the contract for the reconstruction of Sunnyvale Lane, City Project 14 -01. As such, it is necessary to have a material testing firm perform the necessary construction testing services, to insure conformance to materials and soil density specifications. Staff solicited a proposal from American Engineering and Testing (AET) for said services. Attachment 1 is said proposal. AET has routinely provided these services at a very competitive rate with a proven track record. Financial Considerations: Costs for this proposal have been programmed into the Sunnyvale Lane Reconstruction project budget. Options: 1. Accept the proposal, as presented. 2. Reject the proposal and provide staff with alternative direction. Recommendation: Staff is recommending that a motion that accepts the proposal, as provided. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 AMERICAN ENGINEERING TESTING, INC. CONSULTANTS ENVIRONMENTAL GEOTECHNICAL MATERIALS FORENSICS PROPOSAL FOR PROJECT TESTING SERVICES AET PROPOSAL No. 20 -12471 Sept 15, 2014 City of Shorewood c/o WSB & Associates 701 Xenia Avenue South — Suite 300 Minneapolis, MN Attn: Paul Hornby, PE RE: Proposal for Construction and Materials Testing Sunnyvale Lane Street & Utility Improvements Shorewood, MN Dear Mr. Hornby: Thank you for the opportunity to provide a proposal to perform testing services on the referenced project. American Engineering Testing, Inc., (AET) is pleased to provide this proposal which presents our anticipated scope of services, our unit rates, and an estimated total cost to perform these services. PROJECT INFORMATION The project will consist of the improvements and resurfacing to the referenced streets. According to the specs provided, we understand the project will include the following: Installation of sanitary sewer, storm sewer, small utilities and other improvements Excavation, grading and placement of sand subbase and aggregate base Construction of new concrete curb & gutter and bituminous paving SCOPE OF SERVICES AET's anticipated scope of services for WSB will be performed according to the project plans and specifications provided to us. The services provided by AET will be performed on a will -call basis, when notified by City of Shorewood field personnel. Our anticipated scope of services will include the following: Soil Observations and Testing for Pavement Subgrades: • Observations of pavement excavations and subgrade soils (by Senior Engineering Assistant or Staff Engineer I). • Perform shallow hand auger borings and hand cone penetrometer probes to evaluate the soils in the observed excavations. • Observations of subgrade soils during test roll procedures (by a Senior Engineering Assistant or Staff Engineer I). ATTACHMENT 1 550 Cleveland Avenue North I Saint Paul, MN 55114 Phone (651) 659 -9001 (800) 972 -6364 1 Fax (651) 659 -1379 1 www.amengtest.com I AA /EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. City of Shorewood AET Proposal No. 20 -12471 September 15, 2014 Page 2 of 3 • Soil compaction tests (or DCP tests) in utility excavations, pavement subgrade soils, and Class 5 aggregate base (by an Engineering Technician II). • Standard Proctor tests of each different type of soil encountered at our test locations. • Sieve tests of granular fill and Class 5 aggregate base materials. Observations and Concrete Testing: • Field testing of concrete placed for the structural elements and other concrete features: including slump tests, air content tests, and temperature tests (by an Engineering Technician I or II). • Casting concrete test cylinders for compressive strength testing (1 set of 4 cylinders for the initial 50 yds3 and then for every subsequent 100 yds3 or fraction thereof for each type of concrete placed each day). • Pick up cylinders from the jobsite for delivery to AET laboratory. • Compressive strength testing of concrete test cylinders (1 test at 7 days; 2 tests at 28 days; 1 HOLD cylinder). Bituminous Testing: • Obtain samples of bituminous from the jobsite for lab testing. • Perform MnDOT gyratory properties tests of each bituminous material; including Rice specific gravity tests, and Gyratory density test. • Extract 6 cores from the finished surface. • Measure the thickness of each layer of the cores. • Determine the density of each layer of the cores to obtain the "compaction" of the bituminous. • Evaluate conformance of all tests to project plans and specifications. Project Management and Coordination: • Project management and supervision of AET personnel /activities by Principal Engineer (Registered Professional Engineer). • Issuing periodic reports presenting the results of our observations and testing, as well as a final summary report. FEES All services will be invoiced on a unit cost basis according to the attached Fee Schedule. Our estimated total cost is $7,209.50. If our scope of services should change, or additional time or tests are needed to complete the required testing services, we will contact our client for additional funds. Terms and Conditions All AET Services are provided subject to the Terms and Conditions set forth in the enclosed Service Agreement —Terms and Conditions, which, upon acceptance of this proposal, are binding upon you as the Client requesting Services, and your successors, assignees, joint City of Shorewood AET Proposal No. 20 -12471 September 15, 2014 Page 3 of 3 venturers and third -party beneficiaries. Please be advised that additional insured status is granted upon acceptance of the proposal. Acceptance AET requests written acceptance of this proposal in the Proposal Acceptance box below, but the following actions shall constitute your acceptance of this proposal together with the Terms and Conditions and Amendments: 1) issuing an authorizing purchase order for any of the Services described above, 2) authorizing AET's presence on site or 3) written or electronic notification for AET to proceed with any of the Services described in this proposal. Please indicate your acceptance of this proposal by signing below and returning a copy to us. When you accept this proposal, you represent that you are authorized to accept on behalf of the Client. REMARKS The estimated total cost and the terms of this document will be valid for 60 calendar days from the date of this proposal. After that time, if not authorized, we reserve the right to renegotiate any and all aspects of this proposal. Thank you for this opportunity to submit our proposal. information, please call me at (612) 916 -8824 gerzar o,amengtest.com. SIGNATURES AET REPRESENTATIVE: Gene Erzar, Engineering Assistant Date If you have any questions or need any additional cell, 763 - 428 -5573 office, or email at CLIENT ACCEPTANCE: Paul Hornby, PE Date FEE SCHEDULE PROJECT TESTING SERVICES SUNNYVALE STREET & UTILITY IMPROVEMENTS SHOREWOOD, MN WSB PROJECT NO. 1495 -85 AET PROPOSAL No. 20 -12471 AMERICAN ENGINEERING TESTING, INC, SERVICE DESCRIPTION PROJECT BUDGET ESTIMATED UNIT BUDGET UNITS RATE AMOUNT TOTAL AMOUNTS INVOICED THROUGH # Units Amount Observations and Compaction Testing 1. Staff Engineer I for travel, subgrade test rolls, consultation and reporting (services provided on a will -call basis - assumes 2 trips to the jobsite). 6 hours $115.00 $690.00 0.0 $0.00 2. Engineering Technician 11 travel time for soil compaction testing (services provided on a will -call basis - assumes 4 trips to the jobsite). 8 hours $79.00 $632.00 0.0 $0.00 3. Personal or Company vehicle mileage. 428 miles $0.75 $321.00 0.0 $0.00 4. AET company vehicle rental charge. 0 trips $15.00 $0.00 0.0 $0.00 5. Soil compaction tests (nuclear gauge, dcp or sand cone). 12 tests $27.00 $324.00 0.0 $0.00 6. Nuclear gauge rental charge. 4 trips $10.00 $40.00 0.0 $0.00 7. Standard Proctor tests (Method A). 0 tests $120.00 $0.00 0.0 $0.00 8. Standard Proctor tests (Methods B or C). 1 tests $125.00 $125.00 0.0 $0.00 9. Sieve tests of granular fill and Class 5 aggregate base. 2 test $95.00 $190.00 0.0 $0.00 Concrete Testing 1. Engineering Technician II for testing of concrete (services provided on a will - call basis - assumes 4 trips to the jobsite). 7 hours $78.00 $546.00 0.0 $0.00 2. Personal or Company vehicle mileage. 96 miles $0.75 $72.00 0.0 $0.00 3. AET company vehicle rental charge. 0 trips $15.00 $0.00 0.0 $0.00 4. Curing, handling and compressive strength testing of 4" x 8" or 6" x 12" concrete test cylinders (includes handling of non - tested cylinders). 8 cyls. $24.00 $192.00 0.0 $0.00 5. Plastic concrete cylinder molds (4" x 8" or 6" x 12 "). 8 cyls. $3.00 $24.00 0.0 $0.00 6. Concrete cylinder pick -up service from jobsite. 2 trips $85.00 $170.00 0.0 $0.00 Bituminous Testing 1. Engineering Technician 11 travel and obtaining samples for laboratory testing (services provided on a will -call basis - assumes 2 trips to the jobsite). 6 hours $79.00 $474.00 0.0 $0.00 2. Topsoil Borrow Tests. 1 tests $280.00 $280.00 0.0 $0.00 3. Personal or Company vehicle mileage. 68 miles $0.75 $51.00 0.0 $0.00 4. AET company vehicle rental charge. 0 trips $15.00 $0.00 0.0 $0.00 5. Removal of cores from finished bituminous surface (includes all personnel, equipment rental and patching materials). 4 hours $160.00 $640.00 0.0 $0.00 6. Thickness and density tests of bituminous core samples. 6 tests $44.00 $264.00 0.0 $0.00 7. Asphalt extraction and aggregate gradation tests of bituminous mixtures. 0 tests $198.00 $0.00 0.0 $0.00 8. Superpave gyratory. 2 test $500.00 $1,000.00 0.0 $0.00 Page 1 of 2 FEE SCHEDULE PROJECT TESTING SERVICES SUNNYVALE STREET & UTILITY IMPROVEMENTS SHOREWOOD, MN WSB PROJECT NO. 1495 -85 AET PROPOSAL No. 20 -12471 AMERICAN ENGINEERING TESTING, INC, SERVICE DESCRIPTION PROJECT BUDGET ESTIMATED UNIT BUDGET UNITS RATE AMOUNT TOTAL AMOUNTS INVOICED THROUGH # Units Amount Project Management & Coordination 1. Project Manager for coordination of AET personnel and activities, attending meetings (if requested), consultation and report preparation. 8 hours $120.00 $960.00 0.0 $0.00 2. Personal or Company vehicle mileage. 78 miles $0.75 $58.50 0.0 $0.00 TOTAL ESTIMATED BUDGET $7,209.50 INVOICED $0.00 THROUGH Page 2 of 2 WSB /AET MODIFIED SERVICE AGREEMENT Page I of 1 SECTION I - RESPONSIBILITIES 1.1 - The party to whom the proposal /contract is addressed is considered the Client of American Engineering Testing, Inc. (AET). The terms and conditions stated are binding, upon acceptance, on the Client, its successors, assignees, joint ventures and third -party beneficiaries. Oral proposal acceptance or authorizing purchase orders from the Client are considered formal acceptance of AET's terms and conditions. 1_2 - Prior to AET performing work, Client will provide AET with all information that may affect the cost, progress, safety and performance of the work. This includes, but is not limited to, information on proposed and existing constriction, all pertinent sections of contracts between Client and property owner, site safety plans or other documents which may control or affect AET's work. If new information becomes available during AET's work, Client will provide such information to AET in a timely manner. Failure of client to timely notify AET of changes to the project including, but not limited to, Iocation, elevation, loading, or configuration of the structure or improvement will constitute a release of any liability of AET. Client will provide a representative for timely answers to project - related questions by AET. 1_3 - Work by AET will not relieve other persons of their responsibility to perform work according to the contract documents or specifications, and AET will not be held responsible for work or omissions by Client and other persons. AET does not perform construction management, general contracting or surveying services and our presence on site does not constitute any assumption of those responsibilities. AET will not be responsible for directing or supervising the work of others, unless specifically authorized and agreed to in writing. 1.4 - Work by AET often includes sampling at specific locations. Inherent with such sampling is variation of conditions between sampling locations. Client recognizes this uncertainty and the associated risk, and acknowledges that opinions developed by AET, based on the samples, are qualified to that extent. 1.5 - AET is not responsible for interpretations or modifications of AET's recommendations by other persons. 1_6 - Should changed conditions be alleged, Client agrees to notify AET before evidence of alleged change is no longer accessible for evaluation. SECTION 2 - SITE ACCESS AND RESTORATION 2.1 - Client will furnish AET safe and legal site access. 2.2 - It is understood by Client that in the normal course of the work, some damage to the site or materials may occur. AET will take reasonable precautions to minimize such damage. SECTION 3 - SAFETY 3_1 - Client shall inform AET of any known or suspected hazardous materials or unsafe conditions at the work site. If, during the course of AET's work, such materials or conditions are discovered, AET reserves the right to take measures to protect AET personnel and equipment or to immediately terminate services. Client shall be responsible for payment of such additional protection costs. 3_2 - AET shall only be responsible for safety of AET employees at the work site. The Client or other persons shall be responsible for the safety of all other persons at the site. SECTION 4 - SAMPLES 4.1 - Client is responsible for informing AET of any known or suspected hazardous materials prior to submittal to AET. All samples obtained by, or submitted to, AET remain the property of the Client during and after the work. Any known or suspected hazardous material samples will be returned to the Client at AET's discretion. 4.2 - Non- hazardous samples will be held for 30 days and then discarded unless, within 30 days' of the report date, the Client provides a written request that AET store or ship the samples, at the Client's expense. SECTION 5 - PROJECT RECORDS The original project records prepared by AET will remain the property of AET. AET shall retain these original records for a period of three years following submission of the report, during which period the project records can be made available to Client at AET's office at reasonable times. SECTION 6 - STANDARD OF CARE AET will perform services consistent with the level of care and skill normally performed by other firms in the profession at the time of this service and in this geographic area, under similar budgetary constraints. No other warranty is implied or intended. SECTION 7 - INSURANCE AET carries Worker's Compensation, Comprehensive General Liability, Automobile Liability and Professional Liability insurance. AET will furnish certificates of insurance to Client upon request. ACS401(10 /02) AMERICAN ENGINEERING TESTING, INC. WSB /AET MODIFIED SERVICE AGREEMENT Page 2 of 2 SECTION 8 - DELAYS If AET work delays are caused by Client, work of others, strikes, natural causes, weather ( "unusual for location "), or other items beyond AET's control, a reasonable time extension for performance of work shall be granted, and AET shall receive an equitable fee adjustment. SECTION 9 - PAYMENT INTEREST AND BREACH 9_1 - Invoices are due on receipt. Client will inform AET of invoice questions or disagreements within 15 days of invoice date; unless so informed, invoices are deemed correct. 9_2 - Client agrees to pay interest on unpaid invoice balances at a rate of 1.5% per month, or the maximum allowed by law, whichever is less, beginning 30 days after invoice date. 9_3 - if any invoice remains unpaid for 60 days, such non - payment shall be a material breach of this agreement. As a result of such material breach, AET may, at its sole option, terminate all duties to the Client or other persons, without liability. 9_4 - Client will pay all AET collection expenses and attorney fees relating to past due fees which the Client owes under this agreement. SECTION 10 - MEDIATION 10.1 - Client and AET agree that any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to arbitration or the institution of legal or equitable proceedings by either party. 10.2 - Unless Client and AET mutually agree otherwise, mediation shall be in accordance with the Construction Industry Mediation Rules of the American Arbitration Association. Request for mediation shall be in writing and the parties shall share the mediator's fee and any filing fees equitably. The mediator shall be acceptable to both parties and shall have experience in commercial construction matters. SECTION 11 - LITIGATION REIMBURSEMENT Omitted. SECTION 12 - MUTUAL INDEMNIFICATION 12.1 - AET agrees to hold harmless and indemnify Client from and against liability arising out of AET's negligent performance of the work, subject to Section 13 and any other limitations, other indemnifications or other provisions Client and AET have agreed to in writing. 12.2 - Client agrees to hold harmless and indemnify AET from and against liability arising out of Client's negligent performance of the work, subject to any limitations, other indemnifications or other provisions Client and AET have agreed to in writing. SECTION 13 - LIMITATION OF LIABILITY Client agrees to limit AET's liability to Client arising from negligent acts, errors or omissions, such that the total liability of AET shall not exceed insurance limits of $2 million for each occurrence and S4 million aggregate. SECTION 14 - TERMINATION After 7 days written notice, either party may elect to terminate work for justifiable reasons. In this event, the Client shall pay for all work performed, including demobilization and reporting costs to complete the file. SECTION 15 - SEVERABILITY Any provisions of this agreement later held to violate a law or regulation shall be deemed void, and all remaining provisions shall continue in force. However, Client and AET will in good faith attempt to replace an invalid or unenforceable provision with one that is valid and enforceable, and which comes as close as possible to expressing the intent of the original provision. SECTION 16 - GOVERNING LAW This Agreement shall be construed, and the rights of the parties shall be determined, in accordance with the Laws of the State of Minnesota. SECTION 17 - ENTIRE AGREEMENT This agreement, including attached appendices, is the entire agreement between AET and Client. This agreement nullifies any previous written or oral agreements, including purchase /work orders. Any modifications to this agreement must be in writing. ACS401(10 /02) AMERICAN ENGINEERING TESTING, INC. CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, SEPTEMBER 9, 2014 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Mangold, Commissic Council Liaison Woodruff; Absent: Sawtell B. Review Agenda Ische moved to approve the agenda meetings. Dietz seconded the motion. 2. APPROVAL OF MINUTES A. Park Commission Meeting N Dietz moved to approve the minutes of the A seconded the motion. Motion carried 4 -0. 3. MA There were none. : Add led -0. #7A 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. and Ische; City ion about Parks Foundation 2014. 19, 2014 meeting as written. Hartmann 4. MANOR PARK MASTER PLAN REVIEW Nielsen stated the'master plan for Manor Park is on the agenda for tonight's review. He stated the plan is consistent with what has been developed at the park. He did note the existence of two tennis courts on the plan as well as future expansion of the parking lot. An area for community gardens is also indicated on the plan. Mangold asked if all the parks have identified locations for community gardens. Nielsen stated there appear to be gardens in many of the parks. Woodruff stated TKDA was given direction to try and find locations for gardens in all the parks. Woodruff stated an outdoor theatre /classroom is also identified in the Manor Park plan where there could be a cut into the hillside for stadium - styled seating. Dietz asked what the capacity for the seating was. Woodruff thought it might be for 30 -50 people. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 9, 2014 PAGE 2 OF 6 Mangold asked Nielsen for his thoughts on the plan. Nielsen stated the plan shows a paved trail which is a hope for all the parks. He explained how the lawn could be mowed to identify a trail throughout the park. He believed markers could be added to identify a user's progress. He stated it would be a good Scout project. He discussed the kind of projects scouts are most interested in. He also suggested enclosures for the recycling cans in Freeman Park which would be another good project. Dietz asked if indoor plumbing was added to the shelter. Nielsen Ische asked where the shelter is in relation to the warming future work should be focused around the shelter. Nielsen shown on the plan. Ische stated the playground equipment looked constructed four years ago this month. Woodruff stated the idea was to expand the parking lot anc east. At the time there was discussion about upgrading the moved but was just renovated. it has been installed. He stated it would appear it is the 'general vicinity as he tour. Woodruff noted it was on by moving the lot to the The main building part never Ische stated we need to get a feel for how much the current, tennis court is being used before we decide to add another one. Mangold stated he didn't see another court being in the 15 -year plan. Nielsen stated the Humming for Bees organization is proposing to do the landscape islands in Badger in clover rather than grass. Another area is a possibility in Manor Park adjacent to the existing tennis court. Woodruff recalled adding a second tennis court was not a demand item but a suggestion from TKDA. Mangold stated of all the Mans, he feels the greatest disconnect with this park. He didn't believe there is a big issue with parking at this park either. Nielsen believed most of the games played at Manor arepractice games. Mangold stated the pond is much larger than what is drawn on the plan. A boardwalk would be needed to walls around the back area of the pond. Nielsen stated it probably wouldn't be realistic to have a trail around the pond. Ische stated it would be a real draw to the park if it could be done. Mangold stated another major issue with the trail would be the tennis court. The trail can't be just a small loop around the pond but would need to encompass the entire park. Dietz pointed out there are two major agencies where funding might be available for outdoor art. He stated Bloomington got $465,000 in grant money last year. Nielsen asked Dietz to provide the information to him. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 9, 2014 PAGE 3 OF 6 Mangold stated he sees minimum shifting in this park. He stated there needs to be some passive areas in all the parks, and art would also be significant in the parks as well. Woodruff stated the outdoor seating area would also be an opportunity to have activities or classes for kids. He stated the seating area could be moved closer to the tennis court. Woodruff stated of all the parks, this is the one that had the least discussion with the TKDA people. Ische wondered how much Deephaven residents use this park and whether they would be interested in participating in its development. Woodruff noted Deephaven and Greenwood residents helped install the new playground equipment. Nielsen stated they also helped pay for the skate park. Hartmann asked if Greenwood has been approached about helping develop this park. Nielsen stated we haven't had luck getting other cities to participate. Woodruff stated he was sure Greenwood and Mangold believed the outdoor perimeter trail is one of t suggested adding a garden which would be inexpensive. Dietz suggested that each park have something unique that discussed possible improvements to ponds in" the park; espf discussed the cost factors associated with dredinR the'tx7n Woodruff stated there available to miti seen this plan. pond. this park.`` Woodruff � it. Commissioners in Manor Park. Nielsen Ische stated there is $60,000 earmarked for a trail around the park. He didn't know how much a boardwalk would cost. Nielsen stated Public Works has a paver that could be used for most of the trail, and he Would ask Public Works to' put, it in their schedule. Nielsen suggested a dead end boardwalk, at the trail with an overlook would be a possibility. Nielsen summarized priorities for this park -- construction of a perimeter trail;° cleaning up the pond, and an overlook or deck at the pond. 5. LANDSCAPE STANDARDS FOR CITY PARKS Nielsen stated this is a work in progress. We talked about the possibility that some parks might not fit into certain levels of service. He believed whatever is done for playgrounds would be the same level of service for every playground. He reviewed information provided by Public Works relating to mowing, playground inspection, custodial work, etc. Nielsen explained how the work is categorized in one of three levels of service. He stated as it gets developed, a list will be created for every park. He suggested moving some parks from one level to another. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 9, 2014 PAGE 4 OF 6 Mangold suggested Public Works Director, Brown be invited to a meeting to discuss levels of service for parks. Ische questioned whether the levels of service are being accomplished as indicated. Woodruff stated there needs to be a two -part list which list what the levels of service are and whether they are accomplished. Nielsen stated the Exhibit B is the response to the model. He stated Brown would need to respond to many of the questions. He asked the Commissioners for their input on their expectations. Ische stated he likes the level of service breakdown. He didn't like "base on work demand" and similar designations. Nielsen stated safety should be the number one concern. Ische stated priorities change on a daily basis depending on what is found in the field. Woodruff stated for the most part, Council feels what needs to get done is getting done with the budget we have now. Nielsen noted unsafe branches have been removed in remove some of the larger and higher branches. Commissioners discussed levels of service there should be more of a breakdown than hierarchies. Nielsen suggested a hard surface level of surface. ks, :A tree contractor has been hired to for maintenance items. Mangold believed F service and there needs to be a priority of Ische stated infield gravel 'also needs to be identified. Nielsen stated the gravel is dragged by the sports associations. Hartmann stated it also needs to be determined if the sports associations are actually dragging the ball fields. Nielsen stated he will double check with Public Works to see what kind of agreement there is with the sports associations. Ische stated it is unrealistic to expect edging and weed control to be done by the sports teams; He suggested the timing for these items as well as weed control in the concrete. Woodruff stated it would help dim to have an exhaustive list of all the tasks that need to be done on a ball field. He suggested we get a list from another city. Nielsen stated he would pull together a couple different lists and get Brown to elaborate on what Public Works does. Woodruff encouraged the Commission to continue this discussion. Dietz stated winter care is not included on the lists at all. Mangold stated irrigation should have monthly inspections and test running throughout the season. Ische stated restrooms need to be checked daily and cleaned including weekends during the season. Playground equipment maintenance was also discussed. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 9, 2014 PAGE 5 OF 6 Nielsen asked if ball field mowing twice a week is sufficient. Commissioners agreed. They also concurred the rest of mowing is done about every eight days. Commissioners discussed the aerating schedule. Ball fields will be aerated twice a year. The park itself will be aerated once a year where there is essential lawn while peripheral areas may not need it that often. It was determined other areas would never be done. Commissioners discussed weed control. Ische suggested ball fields common areas could be controlled once a year. Commissioners discussed tree, shrub and flower aeration. This i Commissioners continued the discussion of weed cc done twice a year and the common areas once a year for weeds once a year. Mangold stated filling in damage to fields also need to included at time of aeration. Commissioners discussed tree care. Browh, hat needed to be trimmed three times a year. He s place. Trees should be trimmed as needed. Mat for tree care. Nielsen indicated the city is looking inspections. Trees will be inspeeted twice a year major storms. Ische stated specific time periods Commissioners agreed. believed the entire was twice a year while fields would be could be treated it would be d it is continuous. Ische didn't think they � need to be inspected when mowing takes ed there needs to be an inspection checklist a forester who would be responsible for tree efore leaf out, once in the fall, and after any ning should be set such as within ten days. Commissioners discussed irrigation. Mangold stated inspections should be monthly during the season. Woodruff suggested all irrigation systems should have rain sensors. Mangold stated it is now a state law. Commissioners discussed hardy surface areas. Woodruff stated it should be divided into summer and winter. They also discussed rink, maintenance on weekends following a snow event. Ische stated there should be an expectation for, e.g., vandalism. When would it be addressed? Nielsen believed it would be handled in a timely manner. Commissioners discussed when cracks should be sealed. Nielsen stated every other year would be appropriate if it is not a safety issue. Commissioners discussed pest control. Woodruff suggested visible check of structure twice a month. Nielsen believed pest control should occur when a problem exists. Commissioners discussed preventative and safety checks. Ische suggested monthly checks. Woodruff stated if the city owns it, they will maintain it. Ische stated there also needs to be a checklist for these items as well. Commissioners agreed on monthly checks. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 9, 2014 PAGE 6 OF 6 Commissioners discussed signage, lighting, and landscaping. Mangold stated signs are very low maintenance. Nielsen stated lighting is replacing bulbs as needed. Ische stated it should be part of a preventative and safety checklist. Landscape flowers were removed as it is completed by volunteers throughout the city. It was noted sign boards should be added to this category. Ische believed items 10 and 11 could be combined. 6. 7. NEW BUSINESS A. Parks Foundation Meeting Liaisons Mangold stated there has been a representative from the Park,Com� representative to the Parks Foundation. Commissioners agreed me be rotated. Mangold noted they have quarterly meetings. Dietz of Parks Foundation meeting. Woodruff discussed the purpose of the STAFF AND LIAISON REPOR A. City Council Woodruff updated the Commission on the impact of Freeman Park drainage c to look at drainage in entire park, sew( boat launch reopening later this fall, ze resulting in directing staff to move fort operating budg0 was adopted. B. Staff a. U dal Nielsen uj Mangold, 8. ADJOURN Hartmann moved;,] 9, 2014 at 9:52 p.m. RESPECTFULLY Clare T. Link Recorder )n as a attendance would to attend the s Foundation. Council actions. Item discussed included >d Oaks and regrading to correct, direct staff )n Excelsior trail system, Christmas Lake reatmeht; and Badger Park discussion eliminary design of the 1.5 plan. The Cathcart Park d Commissioners on park maintenance issues. In response to a question from ,RT bridge is postponed as bids came in 1.5 million over the engineer's estimate. seconded, to adjourn the Park Commission Meeting of September lion carried. CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, SEPTEMBER 2, 2014 MINUTES CALL TO ORDER Chair Geng called the meeting to order at 7:31 P.M. ROLL CALL Present: Chair Geng; Commissioners Davis, Labadie, Nielsen; and, Council Liaison Siakel Absent: None APPROVAL OF AGENDA COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. Planning Director Chair Geng stated it is his understanding that Item 1 a minor subdivision for the property located at 5915 Minnetonka Drive has been postponed. Because of the time he proposed first discussing Item 2 and then moving to Items 5 — 8 and discussing as marry of those as possible before the first Public Hearing start time of 8:00 P.M. Davis moved, Maddy seconded, approving passed 510. V Davis m 2014, as 1. MINOR SUBDIVISION Applicant: Carl Zinn, Representing Location: 5915 Minnetonka Drive This item Nyas ben 2, 2014, as amended. Motion Commission Meeting Minutes of August 5, Roger Lubke 2. MINOR SUBDIVISION AND COMBINATION (Lot Line Rearrangement) Applicant: Brian McConnell and Brent Hislop Location: 5990 and 6000 Strawberry Lane Chair Geng explained the Planning Commission is comprised of residents of the City of Shorevyood N-,-ho are serving as volunteers on the Commission. The Commissioners are appointed by the City Council. The Commission's role is to help the City Council in determining zoning and planning issues. Any recommendation the Commission makes is advisory only. He noted that if the Commission makes a recommendation this evening, this item Neill go before the City Council on September 22, 2014. CITY OF SHOREWOOD PLANNING COMMISSION MEETING September 2, 2014 Page 2of8 Director Nielsen explained Brent Hislop oN -,ns the property located at 6000 Strawberry Lane and Brian McConnell oN -,ns the property located at 5990 Strawberry Lane. Mr. Hislop proposes to buy the Nesterly 250 feet of Mr. McConnell's lot so they have applied for a minor subdivision and combination. Both properties are located in the R -IA, Single - Family Residential zoning district. The Hislop property currently contains 532 acres of land and the McConnell property contains 2.1 acres. Upon completion of the lot line rearrangement, the Hislop property Nvill contain 632 acres and the McConnell property Nvill contain 1.1 acres. Both of them Nvill meet or exceed the R -lA zoning standards. Nielsen stated staff recommends the applicants' request be approved subject to the folloN ing conditions. 1. The survey should be revised to show drainage and utility easements, 10 feet on each side of each lot line (some are shoN -,n as five feet). Proposed legal descriptions should be revised accordingly. 2. The applicants' attorney must prepare deeds for the above propose drainage and utility easements. 3. The applicants' attorney must prepare an up -to -date (Nvithin 30 days) title opinion fore review by the Citv Attornev. The Citv has alreadv received it. ; .. 4. A public hearing has been scheduled for the September 22, 2014, City Council meeting to consider the vacation of existing easements in exchange for the new easements. Items 1 -3 should be submitted by 16 September. Upon receipt of a certified copy of the resolution approving the division/combination the applicants must record the division and combination Nvith Hennepin Countv Nvithin 30 days. Nielsen noted that both of the applicants Nvere Commissioner Labadie Director Nielsen noted i1 Maddy moved, Davis McConnell for the pri westerly feet of that pi Hislop as well as the e recommended by staff. if the up -to -date title opinion has been revieNved by the City Attorney. , onded, recommending approval of the minor subdivision for Brian rty located at 5990 Strawberry Lane and the combination of the 250 xty with the property located at 6000 Strawberry Lane owned by Brent ment vacations in exchange for new easements subject to the conditions ition ;passed 510. Discussion moved to Item 5 on the agenda. 3. 8:00 P.M. PUBLIC HEARING — Conditional Use Permit for Fill in Excess of 100 Cubic Yards Applicant: Peter Kapsner Location: 5905 Seamans Drive Chair Geng opened the Public Hearing at 8:00 P.M., noting the procedures used in a Public Hearing. He stated this evening the Planning Commission is going to consider a conditional use permit (C.U.P.) for fill in excess of 100 cubic yards for Peter Kapsner, 5905 Seamans Drive. He explained the Commission is comprised of residents of the City of Shorewood who are serving as volunteers on the Commission. They are appointed by the City Council. The Commission's role is to help the City Council in determining zoning and planning issues. One of the Commission's responsibilities is to hold public hearings and to help develop the factual record for an application and to make a non - binding recommendation to the City CITY OF SHOREWOOD PLANNING COMMISSION MEETING September 2, 2014 Page 3of8 Council. He noted that if the Commission makes a recommendation this evening, this item will go before the City Council on September 22, 2014. Director Nielsen explained that Mr. Peter Kapsner has purchased the property located at 5905 Seamans Drive. Mr. Kapsner intends to build a new home on the property. He proposes to raise the grade on the property two to five feet over approximately the front third (or 40 percent) of the site. His intent is to raise the elevation of the portion of the property where the house will be in order to accommodate a full basement and to maintain the current easterly drainage pattern on the site. The contractor estimates that the proposed grading plan will require approximately 300 cubic yards of fill to be brought in to the site. Shorewood's Zoning Code requires a C.U.P. for fill in excess of 100 cubic yards. , The property is zoned R -IA, Single - Family Residential and contains 40,903 square feet of area. The land is bounded on its Nvest, north and south sides by single - family residential development. The Minnetonka Country Club is located to the east. The C.U.P. process for fill/grading projects serves several purposes. It places heightened scrutiny on drainage issues and to ensure it will not create drainage issues for surrounding properties. It provides control over traffic patterns for trucks hauling fill. That is a minor issue for this request because the amount of fill that will be brought in will not be significant. And, it advises local residents of what can amount to a dramatic change in terrain. Although two to five feet of fill appears to be a lot, 300 yards is considered to be a relatively small amount and it is being placed on a relatively small portion of the site, with the deepest area being behind the home. The grading is quite gradual, except for the small area behind the house. He reviewed the City Engineer's recommendations which are as follows. • For the building Hermit, the grading plan should be revised to show the contrast between existing and proposed contour lines. • A defined sN-, ale should be graded across the front of the property to conduct drainage to the north and then east across the north side of the lot. The property in general drains to the east toward the Minnetonka Country Club's golf course. • Silt fence must be placed around the entire area affected by construction. Nielsen noted that staff recommends approval of the C.U.P. subject to the City Engineer's recommendations. He also noted that the City received two pieces of correspondence from property owners to the south of the subject property expressing concern about the potential negative impact on drainage on their property. He then noted that Mr. Kapsner was present. Chair Geng stated the grading plan does not show the drainage away from the rear of the proposed house. Director Nielsen explained the drainage will flow east from there the same waN- as it does now. Peter Kapsner, owner of the property located at 5905 Seamans Drive, stated based on discussions he had with Director Nielsen and the Building Official he thought there were three main issues that had to be addressed related to the fill. One was not to build a house on a hump. Their intent is to build a house so the property will look somewhat the same. They want to build a full basement so they have a place to go during severe weather yet do as minimal amount of raising height as possible and to make the increase in grade gradual. The second was related to the quality of the fill. The builder's intent is to bring in clean, CITY OF SHOREWOOD PLANNING COMMISSION MEETING September 2, 2014 Page 4of8 clay -based fill. The third issue Nvas to ensure drainage flows to the north and then east; similar to how it flows today. They are committed to ensuring there is no negative drainage impact on their neighbors. Commissioner Davis stated the proposed driveway has a 4.5 percent slope paved toNvard the south. Director Nielsen noted there Nvill be a swale on that side as Nvell and the Engineer Nvants that to connect to the swale on the north. Davis asked if that means there Nvill be drainage under the driveway. Nielsen stated there may have to be a culvert there. Chair Geng opened the Public Testimony Portion of the Public Hearing at 8:11 P.M. Karen Coune, 5935 Seamans Drive, noted her property is located to the south of Mr. Kapsner's property. She stated that she and her husband did have questions about drainage and the quality of the fill. They had been provided Nvith a copy of the staff report. She noted she Nvas pleased to hear Mr. Kapsner say he Nvas committed to being a good neighbor and to being careful Nvith his property-. She expressed confidence that their issues have been discussed and addressed by staff and the applicant. Chair Geng closed the Public Testimony Portion of the Public Hearing at 8:13 P.M. Commissioner Davis stated the plans appear to address drainage across the front of the driveway but not off the actual driveway doN -,n from the garage. She Nvould like that to be a condition of approval. Labadie moved, Maddy seconded, recommending approval of the conditional use permit for fill in excess of 100 cubic yards for Peter Kapsner for the property he owns located at 5905 Seamans Drive subject to the City Engineer's recommendations and to all drainage concerns being addressed to the City Engineer's satisfaction. Motion passed 510. Chair Geng closed the 4. 8:10 P.M. PUBLI Square Feet Auulicant: Chair Geng opened the Public Public Hearing Nvill be follo consider a conditional use per Tilton, 5620 Covington Road. 8:19 P.M. — Conditional Use Permit for Accessory Space over 1200 ring at 8:20 P.M., and noted the same procedures used for the previous again. He stated this evening the Planning Commission is going to C.U.P.j for accessory space over 1200 square feet for Linda and Louis Director Nielsen explained Linda and Louis Tilton oN -,n the property at 5620 Covington Road. They propose to build an attached garage on the north side of their home. That addition, when combined Nvith the floor area of other accessory structures on the property, puts the property in excess of 1200 square feet of accessory space. That requires them to obtain a C.U.P. in accordance Nvith Section 1201.03 Subd.2.d. of the City's Zoning Code. The applicants' architect's letter dated August 5, 2014 stated the applicants Nvould like to keep an existing nonconforming old garage /carriage house located on the east end of the property as Nvell as a small shed. When there is a nonconforming structure a property owner cannot exceed 1200 square feet of accessory space. Section 1201.03 Subd. 2.d.(4)(e) of the ShoreNvood Zoning Code provides for the preservation of structures Nvith "historic, cultural and /or architectural value ". If that structure Nvould be classified as such the nonconformity of the structure Nvould not be counted against the applicants. CITY OF SHOREWOOD PLANNING COMMISSION MEETING September 2, 2014 Page 5of8 The subject property contains 54,901 square feet of area and is zoned R -lA/S, Single - Family Residential Shoreland. There is a significant grade change on the property from Covington Road down to the shoreline of Christmas Lake. The site is occupied by the Tilton's home, the garage /carriage house, and a shed located to the Nvest of the house. According to the architect, the house contains 4630 square feet of floor area in two and a half stories above grade. The existing garage /carriage house contains 1242 square feet of floor area in one and a half stories. The proposed garage will have 1032 square feet on the main level with a 576 square -foot room above. The shed on the Nvest side of the property contains 252 square feet, for a total of 3102 square feet of floor area. Upon completion of the new garage, impervious surface on the site will reach 23.3 percent of the site area; 25 percent is the maximum. He noted the meeting packet contains photographs of the existing buildings. Nielsen reviewed how the applicants' request complies with the four criteria in Section 1201.03 Subd. 2.d.(4) of the City's Zoning Code. 1. The total area of accessory space (3 102 square feet) does not exceed the floor area above grade of the home (4630 square feet). 2. The total area of accessory space does not exceed ten percent of the minimum lot size for the R- lA/S zoning district (.10 x 40,000 = 4000 square feet). The old garage /carriage house is nonconforming with respect to its height and its setback from the property line. The structure actually encroaches onto the Covington Road right- of -Nvay. The height of the building is mitigated somewhat by the fact that the building is tucked into the hillside. From the street it appears to be a one -story structure. The two -story side facing Nvest is well hidden from surrounding properties. The shed does not comply with the lakeshore setback for Christmas Lake. It is 33 feet from the shoreline, whereas 75 feet is required. While nonconforming structures have been afforded certain protections under recent state legislation, the City is not required to allow the expansion of nonconformities (in this case the total amount of accessory space). The applicants have cited the provisions of Section 1201.03 Subd. 2.d.(4)(e) as justification for retaining the old buildings. In 2007, the City adopted an amendment to the Comprehensive Plan setting forth its intention to recognize and preserve special structures in Shorewood. This was followed by an amendment to the zoning regulations, providing for the preservation of certain nonconforming structures that have historical, architectural, or cultural significance. The Tiltons believe their buildings are consistent with the criteria for keeping such structures. a. The applicants have submitted aerial photos dating back to 1956 which show the subject buildings. The scale of these photos is somewhat small and do not lend themselves well to photocopying. The letter from their architect attests to the approximate age of the garage /carriage house and its historic and cultural value. The same case could be made for the construction and architectural detail (timber peg framing, etc.) of the shed which Ms. Tilton had noted is shown in the 1956 photo. They also submitted copies of photographs published in a 1922 House and Garden Magazine article titled The Summer Camp about the structures. b. The architect advises in his letter that the garage /carriage house is structurally sound. CITY OF SHOREWOOD PLANNING COMMISSION MEETING September 2, 2014 Page 6of8 c. Based upon the material submitted the garage /carriage house could qualify under more than one of the criteria set forth in the code (i.e. historic and cultural). The Tiltons' background material provides good evidence to that effect. d. An ad hoc committee made up of Kris Sundberg (Council), Sue Davis (Planning Commission), and Justin Mangold (Park Commission), reviewed the material submitted by the applicants and voted unanimously to recommend to the Planning Commission that the property satisfied the historic preservation provisions of the Zoning Code. e. If the structures are found to have satisfied the criteria, a brief development agreement should be drafted, setting forth the applicants' right to keep the buildings in question and their responsibility to maintain them in good condition. Repairs or alterations to the structures should be consistent with its current style, character and materials. 4. The proposed garage is very much in keeping with the existing buildings on the property. Nielsen stated he thought the applicants have done a good job demonstrating that the garage /carriage house is consistent with the City's intent and with its current Code requirements and that staff recommends approval of the C.U.P. He noted the City received twelve pieces of written correspondence from people familiar with the history and culture of the Christmas Lake area all saying they support what the applicants are proposing. He reiterated staff should be directed to draft a development agreement, pursuant to paragraph 3.e. above approving the C.U.P. The agreement should be recorded with Hennepin County within 30 days of the adoption of the resolution approving the C.U.P. Nielsen noted that the Tiltons were present. Linda Tilton, 5620 University of Minn( more visible when t Commissioner Maddv asked Nielsen stated ves and exulai Ms. Tilton thanked the ad h( to say , and for staff s efforts. Chair Geng stated the Tiltons Citv. i Road„ noted they also had obtained a copy of photographs from the the 1940s which also showed the carriage house and the shed. The shed is iphs are viewed online than on a printed copy. )th'the carriage house and the shed historic. Director same elements as the carriage house and it has some taking the time to look at photos and listen to what she had a nice job of getting people to send correspondence of support to the Seeing no one present to comment on the case, Chair Geng opened and closed the Public Testimony portion of the Public Hearing at 8:34 P.M. Chair Geng thanked the members of the ad hoc committee. He stated it is his recollection that this is the third time that the preservation ordinance has come into play. Commissioner Maddy stated he finds the request to be a little bit awkward being two structures on the parcel are considered to have some historical, architectural, or cultural significance yet the main structure does not and because the applicants want to add a two -story attached garage. CITY OF SHOREWOOD PLANNING COMMISSION MEETING September 2, 2014 Page 7 of 8 Louis Tilton, 5620 Covington Road, stated the garage /carriage house is located approximately 300 feet from their house. They Nvould drive up to the house and park outside rather than Nvallc that distance over the last 25 plus years they lived there. The proposed attached garage addition Nvill allow them to park close to their home and park inside. Commissioner Maddy stated if the current house is a gem itself then attaching a garage to look kind of like the house but taller than the house seems a bit off. Mr. Tilton clarified it Nvould not be taller than the house. There is a part of the house that is taller. Mr. Tilton stated part of the reason they teamed up Nv th the architect they did Nvas to make the proposed garage look as if it Nvas ahvays there. Commissioner Maddv noted that he is satisfied Nvth the Davis moved, Muehlberg seconded, recommending approval of the conditional use permit for accessory space over 1200 square feet for Linda and Louis Tifton, 5620 Covington Road, and directing staff to draft a development agreement, pursuant to paragraph 3.e. in the staff report, subject to the agreement being recorded with Hennepin County within 30 days of the adoption of the resolution approving the C.U.P. Motion passed 510. Chair Geng closed the Public Hearing at 8:39 P.M. P.M. Discussion moved to Item 9 on the agenda. _5. MATTERS FROM THE FLOOR This Nvas discussed after I There Nvere no matters from the floor presented this 6. OLD BUSINESS / NEW BUSINESS Director Nielsen noted that during its August 25, 2014, meeting Council adopted the noise ordinance subject to changing two items. The hour refuse hauling could begin Nvas changed to 7:00 A.M. from 6:00 A.M. (the current start time). The alloN able hours for domestic activities on Sunday and public holidays Nvere changed to between 8:00 A.M. and 8:00 P.M. The hours proposed had been between 8:00 A.M. and 6:00 P.M. Chair Geng stated he assumes there Nvas no need for the Planning Commission to again discuss the ordinance based on the City of Excelsior's hours of operation which Nvas what the Commission talked about during its last meeting. Director Nielsen stated he thought changing the start time for refuse hauling makes it consistent Nv ith Excelsior and Council must have thought the hours Nvere consistent enough Nvith Excelsior's. Director Nielsen noted that refuse haulers have until November 1, 2014, to adjust their start time. Commissioner Muehlberg asked if changing the start time hour for refuse haulers has a major impact on the haulers. Nielsen stated that a 7:00 A.M. start time is quite common. Chair Geng stated he assumes the rest of the ordinance Nvould go into effect upon publication. Director Nielsen confirmed that. CITY OF SHOREWOOD PLANNING COMMISSION MEETING September 2, 2014 Page 8of8 7. DRAFT NEXT MEETING AGENDA Director Nielsen stated tonight's Item 1 could potentially be considered during the Planning Commission's October 7, 2014, meeting. The Commission Nvill likely do its Nvalk of the potential SmithtoN -,n Road east N- ,alkN -,aN- /trail that evening so the meeting NN 11 start earlier because of the diminishing daylight. He Neill put a study session item on the agenda as Nvell. 8. REPORTS tember 2, #6A and 8A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Hislop /McConnell — Minor Subdivision /Combination and Vacation of Drainage and Utility Easements Meeting Date: 22 September 2014 Prepared by: Brad Nielsen Attachments: Planning Director's Memorandum, dated 28 August 2014 Draft Resolution — D & U Easement Vacation Draft Resolution — Proposed Division /Combination Policy Consideration: Should the City approve a minor subdivision and combination (lot line rearrangement) for Brent Hislop and Brian McConnell, and vacation of drainage and utility easements associated therewith? Background: Brent Hislop, 6000 Strawberry Lane, has arranged to purchase the westerly 250 feet of his neighbor's (Brian McConnell) property (see attached Planning Director's Memorandum). As part of the division /combination, the old drainage and utility easements along the existing lot line will be vacated in exchange for new easements along the new common lot line. The Planning Commission voted unanimously to recommend approval of the division /combination, as well as the easement vacation. Resolutions to that effect are included herein for your consideration. A public hearing has been scheduled for Monday night to consider the easement vacation. Financial or Budget Considerations: None. The application fees cover the City's expense in processing the request. Since there are no new lots being created, there are no park dedication fees or local sanitary sewer access charges. Options: Approve the division /combination and the easement vacation; approve the division /combination, but not the easement vacation; or deny the whole request. Recommendation / Action Requested: Staff recommends approval of the subdivision /combination and the easement vacation. The resolution approving the division /combination includes dedication of new drainage and utility easements along the new common lot line. The correct order of approval would be the vacation resolution first, then the division /combination resolution. Next Steps and Timelines: The applicant has 30 days in which to record the two resolutions. Connection to Vision / Mission: Quality public services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Memorandum Re: Hislop /McConnell — Subdivision and Combination 28 August 2014 The applicants' attorney must prepare an up -to -date (within 30 days) title opinion for review by the City Attorney. 4. A public hearing has been scheduled for the 22 September City Council meeting to consider the vacation of existing easements in exchange for the new easements. Items 1- 3, above, should be submitted by 16 September. Upon receipt of a certified copy of the resolution approving the division/combination the applicants must record the division and combination with Hennepin County within 30 days. Cc: Bill Joynes Tim Keane Brent Hislop Brian McConnell -2- � s y rr a in e a � CU Q �a a d Subject Properti W, La (D I v s a � L r ONE BEEN Boom MEM70 Cn v ,tee A 300 600 1,200 Fe Freeman Park P!LR.!, 11 LIBI � � S i m� R3 mt� rl 0 0 U 0 III 62 t State H�9 Hennepin / Carver County border \ N T' EXISTING CONDITION STRAWBERRY -NT i -- -NORTH LINE LOT 3 S89 °09'36 "W 624.15 L -- — "In IT FICd, 11 a 36.4 i �1 ... /• ':.,ktl-: ." i EXISTING M HOUSE i W i� 3B2 GARDENS - ,. I PS� 5 4. ^) ^ Viz" t`M1 I„ N i j i �` ��� {G ^,,r? /� � l 9y5 i 3B.2, i t>v x - -xJ x,va Sv 342 DECK 9 PORCH ' t. M P 6 X • x yv jYWI'YY1x : 5.' Et.GY,_uhL I — °��� xq N8910'46 "E 624, .54 xq LINE LOT 3 p o x,7 o t' ' -- — v f xx 9I Io t , i._- -DRAINAGE AND UTILITY EASEMENT.,," SE CORNER OF LOT 3, .9° ,- STRAWBERRY GARDENS BLOCK 1, x t0, B1 \O CKWO O'D PER BROCKWODD x g,A C; I n / o1K' L_v>u r \ i i CJ %pt x9p, PROPOSED MINOR SUBDIVISION STRAWBERRY -- -NORTH LINE LOT 3 , °,et 11 S89 °09'36 "W 624,15 ',6 ,. :\ 245.76 —__ _ _ _ _ — — �•. ,r i I 2� .'I ° C -2k,fi� I �1 I tot I I. a I0 vvtt 1:10 I )v ts, -PROPOSED DRAINAGE AND UTILITY EASEMENT-==-- - x f 6 i ° I, w 1 1 I' co d ra 1�' xl► N - GARDENS HOUSE \ ' ° SLY EXTENSION OF THE WEST LINE LOT 3, BLOCK I STRAWBERRY GARDENS 8.2 N jai qp n 3B.2. " ,3t PARCEL 1 229N' 0 x —x.I ,vg 34 0, sA 1 _t "» DECK PORCH 9"'`'t 1' I 0 O - -- 93' -- LINE „A „--- - - - -- ,3N - _L. 1, —. a to � . I n o c 10'' V1 x 0 89I'46E 3 516 b PROPOSED DRAINAGE AND UTILITY EASEMENT _DRAINAGE AND UTILITY EASEI.)4fl� ------ PER °PROCKWOOD �N( atjjthh��' xv DESCRIPTION OF PROPERTY SURVEYED Lot 3, Block 1, STRAWBERRY GARDENS, according In the recorded plat thereof, Hennepin Ctoody, Minnesota. GENERAL NOTES (T elb A oe following it Table optional xuvey — pomilbilities and specific dons) 1 ] ) Sit e Address: 5990 Stwbcr Lc, Shaw od, Minnesota eota S 3i1 ] 2) Flood Zone Information: This property is contained in Zone X (Areas outside the I percent annual chance Bmdplam, areas of I °6 annual < C chance bell flow Handing whcr, average depths are Tess than I foot, areas of 1 % annual chance stream flooding where the contributing drainage a— is less than I square mile, or areas pn,acfd from the 1% -.,.1 chance it d by Icvec>. No Base Plnud Hic -dons or depths ] are sheen Within this come Inwmauce purchase a not required in these came,) per flood Insurance Rate Map, Community Panel No. 27053CO313E, e0tttn e date of September 2, 2004 C, 3) Panel Area Information: The Grass land area is 91,99% + / squ.ue feet (ir 2,112 5/- acres. (r) 4)Sit, Ele-ho.: Elevation, are based t MNDOT Geodetic Benchmark I BONO Llevauon 1034.483 ft(NGVD29) ] 5) Zaning Infra n pion: The c,—at Zoning for the subject property is RI -A (Single Family) per the City of Sho —out's riming map dated 6/9/2009. Ld Principal Structure Setbacks - Front: 50 feet (Stmobern• Lanz) LL_ Side: Ill f.t Rear 50 fat - Height: 35 feet Lot AN, -Not less than 40,0110 sq. R. IJ� Lot Width Not less than 120 feet Lid Y Lnt Depth - Not less than 150 feet - Please note that the general restrictions for the subject property may have been amended through a city process We could N unaware of < C such amendments ifthey are not in a worded document provided to us. We recommend that a zoning letter be obtained from the Zoning Administrator for the current restrictions for this site. (i) 6) Utilities We have sh own the location ofutilities on the surveyed property by observed evidence only. There may be undergrn ind utifi ies encumbering the subject property we are unaware. C] C� C] cd Ld I_ u� IJ Ld IfY; <C u_ IV) 219 LG.V 5 N89 °10'46 "E 624.54 sou H USE LOT 3 x9 v° f, °vv' ltxt 19tAM1 I B.=•,g OCKWO OL xyt'` x SE CORNER G LOT 3, BLOCK 11 K STRAWBERRY GARDENS q,s DRAINAGE AND UTILITY EASEMENT' 1" j I /1 /_, IKv '1 PER BROOKWOOD 1 Q All the drainage and utility easements over, underand across Lot 3, Block I, STRAWBERRY GARDENS, according to the recorded plat thereof, Hennepin County, Minnes to Df•T'()I ES EX1511N( ;IPRoP()SM) DRAINAGE AND UTILIFY GkS%IFMS BROCKWOOD EASEMENT VACATION DESCRIPTIONS 'The drainage and utility easement mere, under and across the nnnh 10,00 feet allot 2, Block 1, BROC,1 MOOD, according lathe recorded plat thereof, Hennepin C unty, Minnesota, which lie east ofthe southerly extension of the west line of Lot 3, Block 1, STRANBF-RRY GARDENS, according m the recorded plat, except the east 1200 feet mere.[. PROPOSED DESCRIPTION FOR PARCEL 1 That pan of Lot 3, Block I, STRAWBERRY GARDENS, according 10 the neorded plat thereof, Hennepin County, Minnesota lying northerly, m,nhea ndy and easterly ofa line described as commencing at the source 1 comer orsaid Lot 3; do,ro .n an assumed bearing of Nnnh 00 degrees 13 minutes 12 —,,ad, Past, along the cast line ofsaid Lot 3, a distance or 15.00 feet to the poem of beginning of the line to be described; thence North 99 degrees 10 minutes 46 stands West, parallel with the sonth line of said Let 3, a distance of 309.16 fect; thence North 55 degrees 49 minutes 14 aeonds Well a distance of %2.78 feet; thence North 00 degrees 50 minutes 24 seconds Fast a distance of x4.%5 feet to the nnnh line of said Let 3 and there terminating. Said line to herein aver be referred to a., Line "A ". Together with a drainage and utility —.,cut over, under and across the east 1200 feet, the north 5.00 f t and 10.00 feet lying nonnerly, northeasterly and e nerly ofand abutting said Line "A '. Parcel I Area' 48,392 sq. R. 1.111 acres PROPOSED DESCRIPTION FOR PARCEL 2 That part of Lot 3, Block 1, STRAWBERRY GARDENS, according to the recorded plat thereof, Ilcmcpm Convoy, Minnesota lying sunhat southwest •rest and ecled' of a line described as commencing al the southeast c.m�r orsaid Lot 3' th Y. � e J 7 g � cote an an rimmed bearing nfNorth 00 degrees 13 minutes 12 seconds Gast, along the cast line orsaid Lot 3, a distance of 15.00 beet to the point of beginning urthe line to be dexdbed; thence Noah 99 degrees 10 minutes 46 seconds West, parallel with the south line of said Lm 3, a distance .T30916 feet; North 55 thence n - e degrees 49 minutes 14 se-nds tvel a dismnae efsz.7s remit; thence North nn degree sit minutes 24 m-u,nds Pali a durance of84 %5 fet to the nnnh line ofsaid Lot 3 and flier teminuting. Said line to herein a0erbe referred to as Line "A ". Together with a drainage and utility casement over, under and across the wet 110,00 feel, the north 5,00 fet, the east 10.00 feet and 1200 feet lying southerly, s mmaelerly and —terly strand abutting said Line "A ". Parcel 2 Arca' 43,606 sq. It tK. rI " L I R" N 1 51 I E //✓�F. t O LvrRLJ q T ce - slB,� r. PL[ IL; W Y NORj� IS UR At,F L A sl t onv �[ar A c , �m n�AnHen.valr E �� �i L s T I -�� P1' 30 15 0 15 30 60 SCALE IN FEET SURVEY LEGEND O CAST IRO\ VC \LIVE \T 0 CATCH BASIN < FLARED ENO SrCTID\ X CATE VALVE GUY WIRE V HYDRANT O SURVEY VO \'LIVE \'T SET • SURVEY VDNLVE \T FOUND A SURVEY CO\'TRO_ PONT LIGHT PO F POWER PD_E SANITARY VA\'HO_E Q SA \ITARY C_EA \OJT ,erns GRD„ \D ELEVATION Q STORM DRAIN @ STORV VANI+O_E O YARD LC T FIELD CREW I NO. BY I DATE REVISIONS USE (INCLUDING COPYING, DISTRIBUTION, ANWOR CONVEYANCE OF INFORMATION) OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT SATHRE-BERGOUIST, ING'. EXPRESS WRITTEN AUTHORIZATION. USE WITHOUT SAID AUTHORIZATION CONSTITUTES All ILLEGITIMATE USE AND SHALL THEREBY INDEI.9NIFV SATHRE- BERGOUIST, INC. OF ALL RESPONSIBILITY. SATHRE- 6ERGOUIST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE USER OR PARTY LEGALLY RESPONSIBLE FOR DAMAGES OR LOSSES RESULTING FROM ILLEGITIMATE USE. I hereby certify that this survey, plan or report was prepared by me or under my direct upervision and that I am a duly Licensed Land Surveyor under the laws the State Minnesota. Dated this 2nd of Augus 14. G ^""°^� F,eBS SO, � '') , P: SATHRE- BERGQUIST, INC. TWPA 17 - RGE.23 - SEC.32 MIN( MIN SYNEF XXX - � CO\'TOJR PROPOSED © GAS VALVE aT DRAM\ TILE GUARD RN, HENNEPIN COUNTY DRAWN BY x x— FENCE SOL BORING . — FIBER OPTIC UN'DERGRO'UND - TREE CON'IFERO.S BOOK XXX /PAGE XXX DBP 0 n OVERHEAD UTILITY O 'El EPHO \'E VA\'H.D_E +H++H+H+- FFH-I+ RNLROAD TR ACS S [I TELE °'HONE PEDESTAL SHOREWOOD, MINNESOTA CHECKED BY » STORV SEWER OO UTILITY VA� \'HOLE -- 7 -- ,O \E L \DERGROJ \D UTILITY PEDESTAL 150 SOUTH BROADWAY WAYZATA, MN. 55391 (952)476-6000 w �� t1•eks P\P�� dL WATERVA'N' Exhibit B PROPOSED DATE DIVISION /COMBINATION David B. Pemberton, PLS Minnesota License No. 40344 pembedon @salhre.com 07/26114 CI A/C UNIT B TUVINOJ5 O CABLE TV PEDESTA ctv CABLE TV OO ELECTR C TRANS[ ORVER CONCRETE CURB O ELECTRC VA \HOLE �—� CO \'CRETE O ELFCTRC METER —950 CONTOUR EXISTING © GAS METER - � CO\'TOJR PROPOSED © GAS VALVE aT DRAM\ TILE GUARD RN, —rte— ELECTRIC UNDERGROJN'D E HAND HO' -E x x— FENCE SOL BORING . — FIBER OPTIC UN'DERGRO'UND - TREE CON'IFERO.S —stns GAS U\07 GROUND 7�I TREE DEC. DUDJS 0 n OVERHEAD UTILITY O 'El EPHO \'E VA\'H.D_E +H++H+H+- FFH-I+ RNLROAD TR ACS S [I TELE °'HONE PEDESTAL > SANITARY SEWER TRAFFIC SCNA'_ » STORV SEWER OO UTILITY VA� \'HOLE -- 7 -- ,O \E L \DERGROJ \D UTILITY PEDESTAL °Te UTILITY U \'DERGRO� \D &- �y WELL WATERVA'N' Exhibit B PROPOSED DIVISION /COMBINATION CITY OF SHOREWOOD RESOLUTION NO. RESOLUTION VACATING CERTAIN DRAINAGE AND UTILITY EASEMENTS WHEREAS, Notice of Public Hearing on the proposed vacation of certain drainage and utility easements in the City of Shorewood, Hennepin County, Minnesota, was published in the Excelsior /Shorewood edition of the SUN-SAILOR NEWSPAPER on the 28th day of August and the 4d' day of September 2014 and in the LAKER NEWSPAPER on the 30d' day of August and the 6d' day of September 2014; and WHEREAS, said Notice of Public Hearing was posted in three (3) locations in the City of Shorewood; and WHEREAS, the Council of the City of Shorewood heard all interested parties on the question of vacation at a Public Hearing on the 22nd day of September 2014, in the Council Chambers at the City Hall. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota, that the drainage and utility easements described in Exhibit A, attached, be and hereby are vacated. BE IT FURTHER RESOLVED, the Applicants shall record this resolution contemporaneously with the resolution approving a minor subdivision and combination, dated 22 September 2014, with the Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date of the certification of this resolution. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of September 2014. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk STRAWBERRY GARDENS EASEMENT VACATION DESCRIPTION All the drainage and utility easements over, under and across Lot 3, Block 1, STRAWBERRY GARDENS, according to the recorded plat thereof, Hennepin County, Minnesota. BROCKWOOD EASEMENT VACATION DESCRIPTION The drainage and utility easement over, under and across the north 10.00 feet of Lot 2, Block 1, BROCKWOOD, according to the recorded plat thereof, Hennepin County, Minnesota, which lies east of the southerly extension of the west line of Lot 3, Block 1, STRAWBERRY GARDENS, according to the recorded plat, except the east 10.00 feet thereof. Exhibit A CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION APPROVING SUBDIVISION AND COMBINATION OF REAL PROPERTY WHEREAS, Brent Hislop and Brian McConnell are the owners of certain real properties in the City of Shorewood, County of Hennepin, State of Minnesota, legally described in Exhibit A, attached hereto and made a part hereof, and WHEREAS, Brent Hislop (Applicant), has applied to the City for a subdivision and combination of said real properties into two parcels legally described in Exhibit B, attached hereto and made a part hereof, and WHEREAS, the subdivision and combination requested by the Applicant complies in all respects with the Shorewood Zoning Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. The real properties legally described in Exhibit A be divided into two parcels, legally described in Exhibit B, attached hereto and made a part hereof. 2. The City Clerk furnish the Applicant with a certified copy of this resolution for recording purposes. 3. The Applicant records this resolution together with the drainage and utility easements, legally described in Exhibit B, with the Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date of the certification of this resolution. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of September 2014. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk Existing Legal Descriptions Hislop Parcel: Lot 2, Block 1, Brockwood, according to the recorded plat thereof, Hennepin County, Minnesota. McConnell Parcel: Lot 3, Block 1, Strawberry Gardens, according to the recorded plat thereof, Hennepin County, Minnesota. Exhibit A Proposed Legal Descriptions Hislop Parcel: That part of Lot 3, Block 1, STRAWBERRY GARDENS, according to the recorded plat thereof, Hennepin County, Minnesota lying northerly, northeasterly and easterly of a line described as commencing at the southeast corner of said Lot 3; thence on an assumed bearing of North 00 degrees 13 minutes 12 seconds East, along the east line of said Lot 3, a distance of 15.00 feet to the point of beginning of the line to be described; thence North 89 degrees 10 minutes 46 seconds West, parallel with the south line of said Lot 3, a distance of 309.16 feet; thence North 55 degrees 49 minutes 14 seconds West a distance of 82.78 feet; thence North 00 degrees 50 minutes 24 seconds East a distance of 84.85 feet to the north line of said Lot 3 and there terminating. Said line to herein after be referred to as Line "A ". Together with a drainage and utility easement over, under and across the north and east 10.00 feet thereof, and 10.00 feet lying northerly, northeasterly and easterly of and abutting said Line "A ". Parcel 1 Area: 48,392 sq. ft. — 1.111 acres McConnell Parcel: That part of Lot 3, Block 1, STRAWBERRY GARDENS, according to the recorded plat thereof, Hennepin County, Minnesota lying southerly, southwesterly and westerly of a line described as commencing at the southeast corner of said Lot 3; thence on an assumed bearing of North 00 degrees 13 minutes 12 seconds East, along the east line of said Lot 3, a distance of 15.00 feet to the point of beginning of the line to be described; thence North 89 degrees 10 minutes 46 seconds West, parallel with the south line of said Lot 3, a distance of 309.16 feet; thence North 55 degrees 49 minutes 14 seconds West a distance of 82.78 feet; thence North 00 degrees 50 minutes 24 seconds East a distance of 84.85 feet to the north line of said Lot 3 and there terminating. Said line to herein after be referred to as Line "A ". Together with a drainage and utility easement over, under and across the west 110.00 feet, the north and east 10.00 feet thereof and 10.00 feet lying southerly, southwesterly and westerly of and abutting said Line "A ". Parcel 2 Area: 43,606 sq. ft. — 1.001 acres Exhibit B WON owl City of Shorewood Council Meeting Item Title / Subject: Kapsner— C.U.P. for Fill in Excess of 100 Cubic Yards Meeting Date: 22 September 2014 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: Planning Director's Memorandum, dated 28 August 2014 Draft Resolution MEETING TYPE Regular Meeting Policy Consideration: Should Peter Kapsner be granted a permit to place approximately 300 cubic yards of fill on his property at 5905 Seamans Drive? Background: Peter Kapsner proposes to add fill to his property in order to accommodate a full basement in the home he proposes to build on the property. For full background, see attached Planning Director's memorandum. The Planning Commission held a public hearing on 2 September 2014 to consider the C.U.P. and voted unanimously to recommend the C.U.P. subject to the conditions recommended by City staff. Financial or Budget Considerations: The fee paid by the applicants covers the cost of processing the permit. The applicant is advised that he is responsible for any street cleaning that may be necessary as a result of erosion into the street. Options: Approve the request per the Planning Commission's recommendation; deny the request; or modify the conditions recommended by the Planning Commission. Recommendation / Action Requested: Staff recommends approval of the C.U.P., a resolution to which effect is attached for your consideration. Next Steps and Timelines: The erosion control referenced in the staff report should be required to be in place prior to filling. Connection to Vision / Mission: Regulation of large scale grading projects contributes to a healthy environment. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 28 August 2014 RE: Peter Kapsner — C.U.P. for Fill in Excess of 100 Cubic. Yards FILE NO. 405(14.15) BACKGROUND Mr. Peter Kapsner has purchased the property at 5905 Seamans Drive (see Site Location map - Exhibit A, attached). Mr. Kapsner intends to build a new home on the property as shown on Exhibit B. In doing so, he proposes to raise the grade on the property two to four feet over approximately the front third of the site. His intent is to raise the elevation of the portion of the property where the house will be in order to accommodate a full basement and to maintain the, current easterly drainage pattern on the site. The contractor estimates that the proposed grading plan will require approximately 300 cubic yards of fill to be brought into the site. Shorewood's Zoning Code requires a conditional use permit for fill in excess of 100 cubic yards., The subject property is zoned R -lA, Single- Family Residential and contains 40,903 square feet of area. The land is bounded on its west, north and south sides by single- family residential development. The Minnetonka Country Club is located to the east. ANALYSIS/RECOMMENDATION .The C.U.P. process for fill /grading projects serves several purposes: 1) heightened scrutiny on drainage issues; 2) control over traffic patterns -for trucks hauling fill; and 3) advising local residents of what can amount to a dramatic change in terrain. Although two to four feet of fill appears to be a lot, 300 yards is considered to be a relatively small amount and it is being placed on, a relatively, small portion of the site, with the deepest area being behind the home. " PRINTED ON RECYCLED PAPER Memorandum Re: Kapsner C.U.P. 28 August 2014 Having had instances in the past that resulted in "houses on humps ", staff asked the applicant to provide elevations of the home, including the profile of the proposed grading /fill. These are shown on Exhibits C and D. As illustrated, the grading is quite gradual, except for the small area behind the house. In his review of the C.U.P., the City Engineer makes the following recommendations: • For the building permit, the grading plan should be revised to show the contrast between existing and proposed contour lines • A defined swale should be graded across the front of the property that will conduct drainage to the north and then east across the north side of the lot • Silt fence must be placed around the entire area affected by construction The Building Official has reviewed a tree preservation and reforestation plan for the building permit and determined that the proposed fill /grading will result in no more trees being lost than if the fill were not being brought in. Subject to the City Engineer's recommendations, staff recommends approval of the C.U.P. Cc: Bill Joynes Paul Homby Lary Brown Joe Pazandak Tim Keane Peter Kapsner -2- Iro 0) I r W!NNE mi MEN 4 !9107. 1 z I I s a � Freeman Park ONEM OMEN V TI WIN s� a m� � ROIJ a [UW Stat_ R ghw Hennepin / Carver County border Subject Property W U Minnetonka Country Club N A 0 300 600 1,200 Feet CERTIFICATE OF SURVEY LEGAL DESCRIPTION: THAT PART OF THE FOLLOWING DESCRIBED PROPERTY: THAT PART OF LOT 69, AUDITOR'S SUBDIVISION NUMBER 133, HENNEPIN COUNTY, MINNESOTA, LYING NORTHERLY OF A LINE DRAWN FRON A POINT ON THE EAST LINE OF SAID LOT, DISTANT 34.03 FEET NORTH FROM THE SOUTHEAST CORNER OF SAID LOT, TO A POINT ON THE WEST LINE OF SAID LOT, DISTANT 22 FEET NORTH FROM THE SOUTHWEST CORNER OF SAID LOT. AND THAT PART OF THE WESTERLY 14 FEET OF LOT 50, AUDITOR'S SUBDIVISON NUMBER 133, HENNEPIN COUNTY, MINNESOTA, AS MEASURED AT RIGHT ANGLES TO THE WESTERLY LINE OF SAID LOT 50, LYING NORTH OF THE SOUTH 563.47 FEET OF SAID WESTERLY 14 FEET OF LOT 50, AS MEASURED ALONG THE MOST WESTERLY LINE OF SAID LOT 50. WHICH LIES SOUTHERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT A POINT ON SAID WEST LINE OF LOT 69, DISTANT 142.00 FEET NORTHERLY OF SAID SOUTHWEST CORNER THEREOF; THENCE EASTERLYTHROUGH A POINT ON SAID EAST LINE OF LOT 69, DISTANT 154.03 FEET NORTHERLY OF SAID SOUTHEAST CORNER THEREOF, TO THE EAST LINE OF SAID WESTERLY 14.00 FEET OF LOT 50, AND SAID LINE THERE TERMINATING / O ai t1J w A rn M CV M a N88'01'02 "E 9Rl'. / t/ \ — _ CO�SERVA;OW EASEMENT EASEMENT 9 x I oF=� to I a I I i i i OH — DH — OH — OH C1 SET 3/8 INCH REBAR WITH CAP #44109 0 FOUND IRON PIPE (AS NOTED) 14 POWER POLE ® SANITARY SEWER MANHOLE /� OVERHEAD UTILfrY LINE PROPOSED SILT FENCE / GRADING LIMITS N88- 02'06 "E LEGEND: 6 0 X x 99.0 i 49.17 V19.00 PROPOSED FUTURE PATIO q1 X 19) — X-. EXISTING SPOT ELEVATION PROPOSED SPOT ELEVATION EXISTING CONTOUR LINE PROPOSED CONTOUR LINE / 1w io3. PROPOSED TOP / BOTTOM ew 190. OF WALL ELEVATION BITUMINOUS SURFACE 341.24 PREPARED FOR: PETER KAPSNER soots In Fast O 20 6 — OH e -- OH — OH -- OH — ppHH OH iIH — OH — OH — OH — DH OH — G� —10 FOOT DRAINAGE AND UTILITY EASEMENT— —10 FOOT SETBACK I HARDCOVER CALCULATIONS: I / PROPOSED HOUSE: 2,612 SQ. FT. Y PROPOSED PORCH: 207 SQ. FT. PROPOSED DRIVEWAY: 1,515 SQ. FT. < I `, PROPOSED SIDEWALK: 189 SQ. FT. I I\ FUTURE PATIO: 304 SQ, FT, I F o o I a \ TOTAL: 4,827 SQ. F(. OR 12.47. (OF NET AREA) 0 \ I a \ 6 1 \ I z \ � a Lo / I I M I I o I � 10 FOOT SETBACK T \ — X10 FOOT DRAINAGE AND \UTILITY EASEMENT 1 o I � _� I I I x 0 z IZ z) \ 0 327.55 NOTES: 1) THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE INSURANCE COMMITMENT. EASEMENTS SHOWN ARE THOSE FROM A SURVEY DATED 9 -9 -2013 WHICH WAS USED FO LAND DIVISION APPROVAL BY THE CITY OF SHOREWOOD 2) ADDRESS OF SUBJECT PROPERTY: 5905 SEAMAN'S DRIVE, SHOREWOOD, MN 55331 P.I. D.:33- 117 -23 -32 -0038 3) PARCEL AREA: 40,903 SQ. FT. AREA WITHIN RIGHT OF WAY: 2,038 SQ. FT. NET AREA: 38,865 SQ. FT. 4) BEARING BASIS IS ASSUMED. 5) ELEVATION DATUM: NGVD 1929 6) DATE OF FIELDWORK: 7 -11 -2014 a.JJ FWT .ovTmxibv G� I I w x W o °° I K BFE - 881.3 e� a cti 2ND 'o m \ PROPOSED - �°° - 24.83 j� HOUSE p N I 0 o GARAGE 0 o WE - 987.e 29.00 ^ _ .00I- ^° _ — — 44.00 - 20.00 t ;PROPOSED l 987 WELL o o � PROPOSED PAVED N p- 0 ° w -1.SXI �nlv: DRIVEWAY P 956 C1 SET 3/8 INCH REBAR WITH CAP #44109 0 FOUND IRON PIPE (AS NOTED) 14 POWER POLE ® SANITARY SEWER MANHOLE /� OVERHEAD UTILfrY LINE PROPOSED SILT FENCE / GRADING LIMITS N88- 02'06 "E LEGEND: 6 0 X x 99.0 i 49.17 V19.00 PROPOSED FUTURE PATIO q1 X 19) — X-. EXISTING SPOT ELEVATION PROPOSED SPOT ELEVATION EXISTING CONTOUR LINE PROPOSED CONTOUR LINE / 1w io3. PROPOSED TOP / BOTTOM ew 190. OF WALL ELEVATION BITUMINOUS SURFACE 341.24 PREPARED FOR: PETER KAPSNER soots In Fast O 20 6 — OH e -- OH — OH -- OH — ppHH OH iIH — OH — OH — OH — DH OH — G� —10 FOOT DRAINAGE AND UTILITY EASEMENT— —10 FOOT SETBACK I HARDCOVER CALCULATIONS: I / PROPOSED HOUSE: 2,612 SQ. FT. Y PROPOSED PORCH: 207 SQ. FT. PROPOSED DRIVEWAY: 1,515 SQ. FT. < I `, PROPOSED SIDEWALK: 189 SQ. FT. I I\ FUTURE PATIO: 304 SQ, FT, I F o o I a \ TOTAL: 4,827 SQ. F(. OR 12.47. (OF NET AREA) 0 \ I a \ 6 1 \ I z \ � a Lo / I I M I I o I � 10 FOOT SETBACK T \ — X10 FOOT DRAINAGE AND \UTILITY EASEMENT 1 o I � _� I I I x 0 z IZ z) \ 0 327.55 NOTES: 1) THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE INSURANCE COMMITMENT. EASEMENTS SHOWN ARE THOSE FROM A SURVEY DATED 9 -9 -2013 WHICH WAS USED FO LAND DIVISION APPROVAL BY THE CITY OF SHOREWOOD 2) ADDRESS OF SUBJECT PROPERTY: 5905 SEAMAN'S DRIVE, SHOREWOOD, MN 55331 P.I. D.:33- 117 -23 -32 -0038 3) PARCEL AREA: 40,903 SQ. FT. AREA WITHIN RIGHT OF WAY: 2,038 SQ. FT. NET AREA: 38,865 SQ. FT. 4) BEARING BASIS IS ASSUMED. 5) ELEVATION DATUM: NGVD 1929 6) DATE OF FIELDWORK: 7 -11 -2014 \� M 8 8'24'28"E .00 CERTIFICATION : I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Travis W. Van Nests, Minnesota Professional Surveyor 44109 Michigan Professional Su 95 JOB t 2014033 ISSUED: 8 -12 -2014 DRAWN BY: TWVN REV: 8 -08 -2014 SCALE: 1' - 20 FEET VAN NESTE `- Exhibit B PROFESSIONAL SUF 85 WIL ROAD 686 -30 PROPERTY SURVEY /GRADING PLAN PHONE (952) 686 -3055 TOLI WWW.VANNESTES 9/I I \� M 8 8'24'28"E .00 CERTIFICATION : I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Travis W. Van Nests, Minnesota Professional Surveyor 44109 Michigan Professional Su 95 JOB t 2014033 ISSUED: 8 -12 -2014 DRAWN BY: TWVN REV: 8 -08 -2014 SCALE: 1' - 20 FEET VAN NESTE `- Exhibit B PROFESSIONAL SUF 85 WIL ROAD 686 -30 PROPERTY SURVEY /GRADING PLAN PHONE (952) 686 -3055 TOLI WWW.VANNESTES APPROX. 5% GRADE TO RETAINING RETAINING WALL APPROX. 2.4% GRADE TD 7 987.8 LOT LINE / 984.5 EDGE OF LOT / liuuwn. / ■au.n■Iluluu■ \ ern. . ■..� ■..�■� I irl ■1 ■rrr�r ■r.r .irr�. unnunn■ I u ■�■ ■ ■■ rr nrrrn■ur► nnm�. Irn ■nu ■lu I �� �� �� Irl ul urrrmn► n■rin■rl ■Ir I 1■ �■�■■��' �■�■■� rr n ■rl ■1■r I — — — Irl 'u ICI ■1 �� �n ■ ■■ ■ ■■ to ■■ .�■m������ iii► �rl■Ir ICI', ICI .nn■■n. .ilrn■■1 nrirnurn.. .��rn�rrn ±rr�grrn�r 111,111 Low -------------------------------- �111' FRONT ELEVATION 987 APPROX. 2% GRADE OUT OF GARAGE THEN 4.5% GRADE ON DRIVE TO FAR EDGE 987 986 985 EDGE OF LOT Exhibit C FRONT ELEVATION GRADES 984 LEFT SIDE ELEVATION Exhibit D NORTH ELEVATION GRADES 12 �12 1 /300th SOFT ROOF VENT PER 1 SOFT /V--4/12 12 ROOF AREA; 50% IN SOFFIT & 50% AT RIDGE 12 TERIOR ,_ „ SADDLE ROOF 8" SMART -SIDE HORIZ. OUTLINE PITCH IAURTR AULT OVHG /-SADDLE REQ'D TRIM BAND / T -4,' OVHG 12 REAR ELEVATION 12� SCALE: 3/16 " =1'-O" OVHG 6" WINDOW & DOOR TRIM WRAP BE WHERE SHOWN WINDOW GRIDS TO WHERE SHOWN B" SMART -SIDE HORIZ.- TRIM BAND TO SEPERATE SIDING TYPES 5" WINDOW & DOOR TRIM WRAP BE WHERE SHOWN 1. 1. No 2x10 x 8' -0" LONG TRTD LEDGER- FOR FUT. STEPS TO PATIO ON GRADE (FLASH AS REQ'D) 12 a 18 L.P. SMART -SIDE SHAKE ST SIDING TO BE WHERE SHOWN I rri u LEFT SIDE ELEVATION SCALE: 3/76 " =1' -0" 11�11� ■i�ll� ■1�11� ■Ilill� ■1�1� d--lPNS.ARTSIDE 11AIE , SIDi G TO BE WHERE SHOWN I■■rrl■■r ■•■■rrl■■rrl■■I nnnr' •r■nn ■nrr , SYSTEM ur' -�nnl■Inl �r- � •.nn.■nl ��rrr • ■ ■■ ' �■ ■ ■■ OVHKI ■ LAP- SIDING INN I 01,00 OVERHANGS ARE BASED FROM 0/S EDGE OF PORCH HEADER DIA. COMPOSITE COLUMNS --------------L- 12/12 ROOF PITCH ON ALL RC AREAS RUNNING SIDE TO SIDE (EXCEPT WHERE NOTED) I ALUM. FASCIA AND SOFFIT—' SYSTEM 11 0 9'-0" WIDE GABLE END FRAMED OVER - PORCH ROOF TRUSSES (12/12 PITCH) CENTERD ON FRONT DOOR & COLUMNS 12 WINDOW GRIDS TO BE WHERE 12" DIA. COMPOSITE CLOUMN! 24'-0" WIDE FALSE GABLE END FRAMING TO HIDE DORMER IN BONUS ROOM 12 8 12 B" SMART -SIDE FRIEZE BOARD TRIM AT GABLE ENDS WHERE SHOWN e" SMART -SIDE HORIZ. TRIM BAND - TO SEPERATE SIDING TYPES ■�rr� 11 ■. ■■11 a irnrr �• nunm I ,il�ii iii Iii► ■ ■r 1 ■rrr. rirr�n � mnr► i.nrilr ■oral. ,MINN nnnnnl.■nn■nnn■1■•. iirrrurrrnrrorrrrrrnum 1 0. • -•• ME 'II II II 1 SMART-SIOE HORIZ. HEAD TRIM ATJ =RONT ELEVATION SCALE: 114" =1' -0" MINDOW GRIDS TO WHERE SHOWN oil �aetl�ge� y�� a F �I�M u 3 5�pli; �pRr 8B gy�o 'k8a €HR z6m P H ale yfiB [�g3�g3 aaa 0 00 OYHG � n �rcrc 2x10 x 6' -0" LONG TRTD LEDGER 2x10 x 8'-0" LONG TRTD LEDGER FOR FUT. STEPS TO GRADE FOR FUT. STEPS TO PATIO ON GRADE (FLASH AS REQ'D) (FLASH AS REQ'D) RIGHT SIDE ELEVATION SCALE: 3/16 " =1' -0" 12 �12 P. SMART -SIDE SHAKE STYLE SIDING TO BE WHERE SHOWN 5' WINDOW & DOOR TRIM WRAP TO BE WHERE SHOWN .P. SMART -SIDE HORIZ. AP SIDING TO BE WHERE SHOWN " SMART -SIDE CORNER BOARDS W Z (n Q Y v / 00 I"N Q � li O 1 N r W G O Inn. Exhibit E PROPOSED HOUSE ELEVATI ONS CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO PLACE FILL IN EXCESS OF 100 CUBIC YARDS FOR PETER KAPSNER WHEREAS, Peter Kapsner (Applicant) is the owner of real property located at 5905 Seamans Drive, in the City of Shorewood, County of Hennepin, legally described in Exhibit A, attached hereto and made a part hereof, and WHEREAS, the Applicant has applied to the City for a Conditional Use Permit to place approximately 300 cubic yards of fill to raise the elevation of a portion of the above - referenced property, in order to accommodate a full basement for a proposed home; and WHEREAS, the Shorewood City Code requires a Conditional Use Permit to place fill in excess of 100 cubic yards; and WHEREAS, the Applicant's request was reviewed by the City Planner and the City Engineer, and their recommendations were duly set forth in a memorandum to the Planning Commission, Mayor and City Council dated 28 August 2014, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at its regular meeting on 2 September 2014, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's request was considered by the City Council at its regular meeting on 22 September 2014, at which time the Planner's memorandum, and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. The proposed fill will not exceed five feet in height and will be used to raise the front portion of the lot in order to accommodate a full basement for a proposed home on the property. 2. The area of fill shall be limited to that which is shown on Exhibit B, attached hereto and made a part hereof. 3. The slope of the finished grade will not exceed three units horizontal to one unit vertical. CONCLUSION A. That the application of Peter Kapsner for a Conditional Use Permit as set forth hereinabove be and hereby is granted. B. That this approval is subject to the City Engineer's recommendations and approval of the final grading. C. That the City Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 22nd day of September, 2014. ATTEST: Jean Panchyshyn, City Clerk -2- Scott Zerby, Mayor Legal Description That part of the following described property: And And That part of Lot 1, MEEKER'S OUTLOTS TO EXCELSIOR, Hennepin County, Minnesota, lying southerly of a line drawn from a point on the east line of said Lot 1 distance 45.6 feet north from the southeast corner of said Lot 1, to a point on the west line of said Lot 1, distant 40 feet north from the southwest corner of said Lot 1. That part of Lot 69, AUDITOR'S SUBDIVISION NUMBER 133, Hennepin County, Minnesota, lying northerly of a line drawn from a point on the east line of said lot, distant 34.03 feet north from the southeast corner of said lot, to a point on the west line of said lot, distant 22 feet north from the southwest corner of said lot. That part of the most Westerly 14 feet of Lot 50, AUDITOR'S SUBDIVISION NUMBER ONE HUNDRED THIRTY -THREE (133), Hennepin County, Minnesota, as measured at right angles to the most westerly line of said Lot 50, lying North of the South 536.47 feet of said Westerly 14 feet of Lot 50, as measured along the most Westerly line of said Lot 50, according to the plat thereof on file or of record in the office of the Registrar of Deeds, in and for said County. Which lies southerly of the following described line: Beginning at a point on said West line of Lot 69, distant 142.00 feet northerly of said southwest corner thereof, thence easterly through a point on said east line of Lot 69, distant 154.03 feet northerly of said southeast corner thereof, to the east line of said westerly 14.00 feet of Lot 50, and said line there terminating. Exhibit A Scale, In Feet b 20 7 00 \ 70.30 49.17 y z N88'02'06" � 327.55 LEGEND, 0 5: 1 � P 1488'24.'2801E .00 SET 3/8 INCH RESAR THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE INSURANCE COMMITMENT. EASEMENTS SHOWN CERTIFICATION 0 WITH CAP #44109 96p X EXISTING SPOT ELEVATION ARE THOSE FROM A SURVEY DATED 9 -9 -2013 WHICH WAS I hereby certify that this survey, plan, or report was prepared by ® FOUND IRON PIPE USED FOR LAND DIVISION APPROVAL BY THE CITY Or me or under my direct supervision and that I am a duly Licensed u (AS NOTED) x ss.o PROPOSED SPOT 1= LkVATION SHOREWOOD Land Surveyor under the laws of t'-- POWER POLE y y y EXISTING CONTOUR LINE 2) ADDRESS OF SUBJECT PROPERTY: 5905 SEAMAN'S DRIVE, SHOREWOOD, MN 55331 Exhibit B ® SANITARY SEWER MANHOLE r PROPOSED CONTOUR LINE P.I\D.:33- 117 -23 -32 -0038 � > SIGN ED . RII IN I [KIM' � PARCEL AREA: 40,903 SQ. FT. A r�F-A I111T111S.1 I11n1.IT /1P- II /AV rAC`C \IC'A IT. n ('1Z0 C•/1 �P Travis W. Van Neste, Minnes #sc MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Tilton — C.U.P. for Accessory Space in Excess of 1200 Square Feet Meeting Date: 22 September 2014 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: Planning Director's Memorandum, dated 14 August 2014 Draft Resolution Policy Consideration: Should the Council grant a conditional use permit for accessory space in excess of 1200 square feet, allowing for the preservation of nonconforming structures with historic and cultural significance? Background: Linda and Louis Tilton propose to build an attached garage at 5620 Covington Road. The proposed garage, when combined with the area of an existing nonconforming garage /carriage house and shed exceeds 1200 square feet in area, requiring approval of a conditional use permit. For additional background, see attached staff report, dated 14 August 2014. Financial or Budget Considerations: The construction of the new garage enhances the tax base for Shorewood. Options: Adopt the draft resolution reflecting the Planning Commission's recommendation; modify the resolution; or deny the request for a conditional use permit. Recommendation / Action Requested: It is recommended that the resolution be adopted, approving the C.U.P. Next Steps and Timelines: Subject to the applicants executing and recording a maintenance agreement for the garage /carriage house and shed, they may obtain a permit for the new garage. Connection to Vision / Mission: Preservation of the garage /carriage house is viewed as contributing an attractive amenity to the area and construction of the new garage contributes to a sustainable tax base. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 MEMORANDUM TO: Planning Commission, Mayor and City Council FROM:' Brad Nielsen DATE: 27 August 2014 RE: Tilton, Linda and Louis — Conditional Use Permit - Accessory Space in Excess of 1200 Square Feet FILE NO.: 405 (14.14) BACKGROUND Linda and Louis Tilton own the property at 5620 Covington Road (see Site Location map — Exhibit A, attached). They propose to build an attached garage addition on the north side of the home (see Exhibit B) which, when combined with the floor area of other accessory structures on the property, puts the property in excess of 1200 square feet of accessory space, requiring a conditional use permit (Section 1201.03 Subd.2.d.). As explained in their architect's letter, dated 5 August 2014 (Exhibit C and supporting materials), the applicants would like to keep an existing old garage /carriage house located on the east end of the property. The structure is nonconforming with respect to its height (one and one -half stories) and its location (extending into the right- of- way'of Covington Road). Section 1201.03 Subd.2.d.(4)(e) of the Shorewood Zoning Code provides for the preservation of structures with "historic, cultural and /or architectural value ". The subject'property contains 54,901 square feet of area and is zoned R -IA/S, Single - Family Residential The property is characterized by a significant change in grade from Covington Road down to the shoreline of Christmas Lake. The site is occupied by the Tilton's home, the garage /carriage house, and a shed located to the west of the house. According to the architect, the house contains 4630 square feet of floor area in two' and a half stories above grade. The existing garage /carriage house contains 1242 square feet of ®�® PRINTED ON RECYCLED PAPER Memorandum Re: Tilton C.U.P. 27 August 2014 floor area in one and a half stories. The proposed garage will have 1032 square feet on the main level with a 576 square -foot room above. The shed on the west side of the property contains 252 square feet, for a total of 3102 square feet of floor area. Upon completion of the new garage, impervious surface on the site will reach 23.3 percent of the site area. Photos of the existing buildings are contained in the attached Exhibits. ISSUES AND ANALYSIS Following is how the applicants' request complies with Section 1201.03 Subd. 2.d.(4): 1. The total area of accessory space (3102 square feet) does not exceed the floor area above grade of the home (4630 square feet). 2. The total area of accessory space does not exceed ten percent of the minimum lot size for the R -IA/S zoning district (.10 x 40,000 = 4000 square feet). 3. The old garage /carriage house is nonconforming with respect to its height and its setback from the property line. As mentioned, the building actually encroaches onto the Covington Road right -of -way. The height of the building is mitigated somewhat by the fact that the building is tucked into the hillside. From the street it appears to be a one -story structure. The two -story side facing west is well hidden from surrounding properties. The shed does not comply with the lakeshore setback for Christmas Lake. It is 33 feet from the shoreline, whereas 75 feet is required. While nonconforming structures have been afforded certain protections under recent state legislation, the City is not required to allow the expansion of nonconformities (in this case the total amount of accessory space). The applicants have cited the provisions of Section 1201.03 Subd. 2.d.(4)(e) as justification for retaining the old buildings. In 2007, the City adopted an amendment to the Comprehensive Plan setting forth its intention to recognize and preserve special structures in Shorewood. This was followed by an amendment to the zoning regulations, providing for the preservation of certain nonconforming structures that have historical, architectural, or cultural significance. The Tiltons believe their buildings are consistent with the criteria for keeping such structures. a. The applicants have submitted aerial photos dating back to 1956 which show the subject buildings. The scale of these photos is somewhat small and do not lend themselves well to photocopying. The letter from their architect attests to the approximate age of the garage /carriage house and its historic and cultural value. The same case could be made for the construction and architectural detail (timber peg framing, etc.) of the shed which, Ms. Tilton tells us is shown in the 1956 photo. -2- Memorandum Re: Tilton C.U.P. 27 August 2014 b. The architect advises us in his letter that the garage /carriage house is structurally sound. C. Based upon the material submitted (see Exhibits C and G -J), the garage /carriage house could qualify under more than one of the criteria set forth in the code (i.e. historic and cultural). The Tiltons' background material provides good evidence to that effect. d. An ad hoc committee made up of Kris Sundberg (Council), Sue Davis (Planning Commission), and Justin Mangold (Park Commission), reviewed the material submitted by the applicants and voted unanimously to recommend to the Planning Commission that the property satisfied the historic preservation provisions of the Zoning Code. If the structures are found to have satisfied the criteria, a brief development agreement should be drafted, setting forth the applicants' right to keep the buildings in question and their responsibility to maintain them in good condition. Repairs or alterations to the structures should be consistent with its current style, character and materials. 4. The proposed garage is very much in keeping with the existing buildings on the property. RECOMMENDATION The applicants have done a good job demonstrating that the garage /carriage house is consistent with the City's intent and with its current Code requirements. Staff should be directed to draft a development agreement, pursuant to paragraph 3.e. in the preceding section, approving the conditional use permit. The agreement should be recorded with Hennepin County within 30 days of the adoption of the resolution approving the C.U.P. Cc: Bill Joynes Tim Keane Linda and Louis Hilton Jon Monson -3- �/I 4� Ike? s N A 0 300 600 ��ar�ay spa Subjec Proper 1,200 llq Feet 11 >1 2 d C New well to be installed. , - - _ r�SN lo• 96 •Z_ _ aka' , /-Story 99/.0 \ _ �R 12` P ,2- - - _ _ *57'30".-E. 11 06 = _ No.56 /O \ \ \ \ ally- - - - _ _ a o�- o _ \ ♦\ Ste, \ \ \\ \ \\ \`\ `\ `\ `\ \\ `\ \�Lgh NORTH - ::: -.. —`� t2 " F \ \ �\ \ \ ` / 0� (,2 5tp0 0 - e ; ;1i `•;.,..,• :::,, , �D \ \ \ ` \ \ '.; '' m giyalert 5rrea m6 \ \ \ \ cedar 12'1 ,rNY.;:. ) \ \ \ \ \ \ \ \ \ \ = \s \ / ' 976.7 6 m \ \ \ \ \ \ \ \ i o ♦ 76.7 `Ed e of btwminou5 drive $ \ \ o \ \ \ S ` •\ -e `P J .9, i \ ♦ \ (7 i \I V \\ \ O \ 9 - - � y \ 1 \ top foundation ,yN '� `PSG - ,r;. •r \;. \ � \ \ ``- \ i -\ s \ \ �[' \ \ \ ` ♦; \ ree l� \ door sd� 977.5 d`� Qa .......... b:. - �� \\ \ I o ._ ' ° " 977.8 Q3 r \ \ \ 0 58.0 \ 1 \ \ \ \cA 977.6 _ \ \ \ \\ \\ so i 9 S.7 I T La ht -• X97 �� / �( \ �' Q - � \ \ Z �943.6�' \ \ \ o > doorsd 75.0 9 - \.::r�•:i`,•9:,.c \ \ \ S z >S my •O h 977.6 h• 4 75.5 U \ \ - _ - -�` .... 1 ) 1 \ \ �% \ \•,9 \ \ \ �W \ \ °" doorsill 'V - \.._. :/_,,;1,.%f3Z7..: as me�e� " \ / 7 'Sego \ ` \ \ ` ` \ \•• .8 7,S door sill lec meter \ \ \ :�. °_.:.:: '':'T >:: -:::.. \ \ \,l0 5 •�P,c \ \ r \.Si:, :; ,n \3i \ \♦ \ 60 �ry,(pl\ \ \ •s C c �Y roof over 's \ \ �. \ � \ �♦ � � /y h 96 O � asement o � . - � •, `�..'••::.�:'•.: ^,,:.,.._ -' 1 IT \ \ °�. manhole \ \ \ // \\ \•\ `98.1 \\ \\ X953. ses6.3 4^ ro entrance \ \ Edge of trees 4 \ •\.�" s <y ♦ \ \ \ \ \ \tea.,:: ::� >r._. ^ry; -::: .. x:a... .. \ \ ' \h `.:;);;;:� ::,;,:;_'`` \ ♦ \ �f5\ n ,'? 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Additional Zoning Requirements: Driveway = 5504 sq.$ 35 feet maximum height of building Overhangarea. = 815sq.ft I certify that this plan, specification, or report was prepared by me 40000 square feet minimum lot area or under my direct supervision and that I am a duly Licensed land q Total Hardcover= 12799sq.1t 25% maximum hardcover Area ofParcel to OHW= 54901 sq.9 Surveyor under the laws of the State of Minnesota. Percentage ofHardeover =23.3% M Surveyed this 27th day of June, 2014. Exhibit B PROPERTY SURVEY From: Jon Monson jrn91andschute.cgIngto Subject: piton CUP appiication•5620 Co R Da te: August 5, 2014 at 10:21 AM To: Honorable Planning Commissioners: Louie and Linda Tilton are requesting a Conditional Use Permit to add a three car garage to a home they bought in 1988. They have lived there for over 25 years without having a garage in close proximity to the house. They now wish to build that convenient garage so as to extend the viability of living in such a wonderful home. The original carriage house, built sometime in the 1920s or 30s, is up on Covington Road, about 300 feet from the house. Which means it is valuable for storage but not for vehicles. For that reason, the Tiltons wish to save the carriage house. Unfortunately, the carriage house counts against the permitted area of accessory uses, so unless it qualifies for an exception under 1201.03, it would have to be demolished. In lay terms, the criteria to meet is: It must have been in existence prior to 1956 —which it was; It must be structurally sound —which it is; It must be of historic, architectural or cultural value —which we will demonstrate below it is. The structure is historic by definition— Merriam - Webster Dictionary definition d of historic says: dating from or preserved from a past time or culture <historic buildings >. The existing structure was built sometime in the 1920s or 30s as a carriage house complete with chauffeur's quarters and was part of the summer camp compound. The structure has architectural value because it is part of the summer camp compound which, collectively, is an iconic example of an architecture which reigned on wilderness lakes from the Gilded Age throughout the Roaring Twenties. The home was featured in House & Garden in May, 1922, and was expanded and improved in the 1930s. The structure has cultural value because it is part of the summer camp compound which belonged to an era when families left the hot, dusty city and spent the entire summer at the lake while dad commuted by train to work back in the city. Who doesn't have great memories of vacations at the lake? This compound still has that essence. With these exemption tests being met as well a total compliance with all other . requirements of 1201.03, we respectfully request the approval of the CUP, permitting the retention of the historic carriage house. Exhibit C ARCHITECT'S LETTER PROPOSED HARD COVER CALCULATION so oi-, RESIDENCE 3,124 SF ADDITION 1,032 SF os SHED 252 SF ° PUMP HOUSE 36 SF GARAGE PORTION ON LOT 276 SF PATIO 1,760 SF •yam d'ss� < :: ; DRIVEWAY 5,504 SF oar. OVERHANGAREA 815 SF r. TOTAL AREA 12,799 SF AREA OF PARCEL TO OHW 54,901 SF PERCENT HARD COVER 23.3% MAXIMUM HARD COVER 25% ACCESSORY USE AREA CALCULATION EXISTING GARAGE 1,242 SF CO EXISTING SHED 252 SF 6' PROPOSED GARAGE 1,032 SF 3 uilding a TOTAL ACCESSORY USE 2,526 SF APPROX. AREA OF PRINCIPAL 4,630 SF STRUCTURE ABOVE GRADE 10% MINIMUM PARCEL AREA 4,000 SF Q .; .r tD T v 1 u e euit i,%,.) N � �/ O• v O i�9 Ui -p `s't9 so 0'Z L�1 10' Building et o RELOCATE EXIS ` 9•9 '���9 CO LO 1 WELL TO NE m v LOCATION o� FFE 977.5 0 sdals m 16' Buil`, n et = V o;zc ,•�� r Go y rn ADD SWA -`� Btt di !too N �� �+ 93 � S NEEDED 1r i t et q Z' 6Z AG CL i W 7� S'• P U) o ' B it' g et O vi � % N o y�oa $A� N 49 9'9 6' 'o m �• \ 6+ / /C�� r 1 6 This copyrighted plan is an instrument of service to be used only by 02014 0 New Construction P R O J E C T Landschute as it constructs the project for its client. Any other use is unauthorized and subject to copyright protection under Section Tilton Garage Addition 102 of the Copyright Act, 17 U.S.C., as amended December 1, PI 5620 Covington Road 1990, known as the Architectural Works Copyright protection Act GARAGE - SITE PLAN Existing Construction GARAGE - SITE PLAN Shorewood, MN 55331 of 1990. protection includes but is not limited to overall form as Exhibit D Ir t _ _ - tt t well as the arrangement of spaces and details of We design. Under �rTr�-iT PLANS such protection, unauthorized use of these plans, or works resulting SI 1 L' 1 = 501 = 2� 7/11 /2014 from these plans, can result in the termination and loss of such �i —� Demolish DATE construction as well as fines up to $100,000 per offense. * GENERAL NOTES * Current International Residential Code and Minnesota State Building Code shall govern. All Subcontractors and Vendors herein accept their respective responsibility for compliance. Plans are representational only and are subject to field verification. The Work shall include labor and material, not specifically indicated, which are necessary to complete the job in a manner which is consistent with Landschute standard practices. It is understood that the plans and specifications do not necessarily indicate all Work required for the full performance and completion of the Work Inconsistencies in the quality or quantity of Work indicated shall be interpreted in accordance with Landschute standard practices and must be addressed prior to execution of the Work. Any request for extra charges shall only be valid if submitted and agreed to prior to the execution of Work. Commencement of Work constitutes acceptance of substrate. All work shall be performed in a neat, craftsman like manner with extra care and consideration given to protecting work already in place. Each party is responsible for repairing its own damage to the job and for removing its own debris to a designated area on the job site. All tradesmen on the job are responsible for knowing and adhering to the above - outlined policies. If Subcontractor / Vendor fails to correct work or persistently fails to carry out work as required, Landschute may, by giving 48 hour notice, terminate the agreement, perform the work itself and deduct the costs from any balance owed to Subcontractor / Vendor. If, during the first year of occupancy, it is necessary for the Subcontractor / Vendor to repair its work as a result of deficiency in labor or material, it shall also repair any subsequent trade's work as to create a finished product. No payment for any subcontract labor shall be made until appropriate Certificates of Insurance, including coverage for both General Liability and Workers' Compensation are provided to and acknowledged by Landschute. a c Sr A a t. GARAGE PERSPECTIVE PROPOSED P R O J E C T Tilton Garage Addition 5620 Covington Road Shorewood, MN 55331 DATE 7/11/2014 This copyrighted plan is an instrument of service to be used only by ® 2014 Landsebate as it constructs the project for its client. Any other use I is unauthorized and subject to copyright protection order Section I .,�•- r;,'�' 109 of Exhibit E of well such PROPOSED GARAGE RENDERINGS fn ��� 1 � i• i r� j * GENERAL NOTES * Current International Residential Code and Minnesota State Building Code shall govern. All Subcontractors and Vendors herein accept their respective responsibility for compliance. Plans are representational only and are subject to field verification. The Work shall include labor and material, not specifically indicated, which are necessary to complete the job in a manner which is consistent with Landschute standard practices. It is understood that the plans and specifications do not necessarily indicate all Work required for the full performance and completion of the Work Inconsistencies in the quality or quantity of Work indicated shall be interpreted in accordance with Landschute standard practices and must be addressed prior to execution of the Work. Any request for extra charges shall only be valid if submitted and agreed to prior to the execution of Work. Commencement of Work constitutes acceptance of substrate. All work shall be performed in a neat, craftsman like manner with extra care and consideration given to protecting work already in place. Each party is responsible for repairing its own damage to the job and for removing its own debris to a designated area on the job site. All tradesmen on the job are responsible for knowing and adhering to the above - outlined policies. If Subcontractor / Vendor fails to correct work or persistently fails to carry out work as required, Landschute may, by giving 48 hour notice, terminate the agreement, perform the work itself and deduct the costs from any balance owed to Subcontractor / Vendor. If, during the first year of occupancy, it is necessary for the Subcontractor / Vendor to repair its work as a result of deficiency in labor or material, it shall also repair any subsequent trade's work as to create a finished product. No payment for any subcontract labor shall be made until appropriate Certificates of Insurance, including coverage for both General Liability and Workers' Compensation are provided to and acknowledged by Landschute. a c Sr A a t. GARAGE PERSPECTIVE PROPOSED P R O J E C T Tilton Garage Addition 5620 Covington Road Shorewood, MN 55331 DATE 7/11/2014 This copyrighted plan is an instrument of service to be used only by ® 2014 Landsebate as it constructs the project for its client. Any other use I is unauthorized and subject to copyright protection order Section I .,�•- r;,'�' 109 of Exhibit E of well such PROPOSED GARAGE RENDERINGS fn 1 I GARAGE - SOUTHEAST ELEVATION 1/811 = 11 -011 Nominally Flat Shingles 12 —C18 Mach""C t Shingles Clad Windows 12 , Nominally Flat � - - - — — J— -- - --j 1 rrr L -- GARAGE - NORTHEAST ELEVATION 1/8" = 11 -0" �— — — — , I I Existing Patio I rJI I GARAGE - NORTHWEST ELEVATION 1/811= 11 -0t1 GARAGE - SOUTHWEST ELEVATION 1/8t1= 11 -011 I I I I I ----------- -- ---- ------------------- -- - - -- --- ---- - - -- -� P R O J E C T Tilton Garage Addition 5620 Covington Road Shorewood, MN 55331 DATE 7/11/2014 1Lis copyrighted Ian is an instrument of service to be used only by _ ® 2014 PYrigh P Landsehute as it constructs the project for its client. Any other use is unauthorized and subject to copyright protection under Section 102 of the Copwidt Act. 17 U.S.C.. as arorn IM f)e. 1 t Exhibit F W' PROPOSED GARAGE ELEVATIONS t source: http: / /geo.lib.umn.edu/ Hennepin _County /yl956 /HHJ- 554.jpg Exhibit G 1956 AERIAL PHOTO T v -o tortes of gra •: are used ill the liv- ing roam furniture and floor, 01hrr- u.,5e the sehe-nre is vivid blue, orange. . pnrpler black and green. Dreorations by the A r c r a f Shops All the beds and tables sore mark by ,he Carpenter and the chairs and stools ill the mountains of So lr f It Carolbm. Colors Chosen from the curtain fabric are Used to decorate them ara 1!r i In designing a ramp sneh a, this tilt plan ::if! rrry o:neb dr- potd upon the roaal, of the i!r. rude,, one mr: ariord to do a lat of grading, and ton mach grading is a proprrtp 'i".11 as this is roulrsirable, ('or,srgarnlly tilt p!,u: i, irregutar, but all roons have noes s rnwatinn and comm,";d r. lie:: The :cards on the rroprrty parr 6rrr: S y nvrrfrr!h• cleared of tal- SUINtIINIER �i/��1 Jrrbrush roof dead ' ter. fhmbr oprrint :i,rt from the Uhl - -OF ROBERT I IAWLEY da:cs n,/thepe,c,r,eit- lo: :ing for the play of rooling :e'td. and C HRKI*INIAti LAKE :r,rrm rhgttr nj nnligkt and trarn1, sucl, virus \11 \Nl'OTA a :hi, Prom the p(-,,h end one call see tla frees around :ehieh the roof is Malt in plrrrs. Thr eoiu,( to 1hr, Irij contains the kitchen will maid's n,.rm, From Ihfe frnnl porch the book drops o:cay forly feet to the lr;rl ,.f the lake. it command., the virw 11lowl, below Exhibit I HOUSE AND GARDEN MAGAZINE DSC_0008 DSC_0009 DSC 0018 DSC_0001 DSC_0015 Exhibit J EXISTING BUILDINGS PHOTOS Bradley J Nielsen Planning Director City of Shorewood c/0 Planning Dept. 5755 Country Club Road Shorewood, MN 55331 h r, ._0 �`.�.4 �, V`t/ 00 RE: Tilton Public Hearing for request of a Conditional Use Permit for Accessory Space in excess of 1200 square feet Legal description of the property is "Lot 2, Block 1, Tracey Addition" P.I.N. 36- 117 -23 -24 -0013 Date: August 22, 2014 Dear Mr. Nielsen, We have seen the Tilton drawing to add a garage and support their request for that and to save the old carriage house on Covington. The garage/ carriage house and home are the remaining parts of the original estate and part of our neighborhood heritage. It would make no sense to require the removal of the historic structure. We support keeping the existing structure and allowing Linda and Louie Tilton to build a garage down attached to their home. Please do not hesitate to contact us for any further information, ,your consider4tion, Nancy and Rolf 5730 Ridge Road, Shorewood, MN 55331 952 -474 -3399 August 26, 2014 To whom it may concern, Prior to moving to Scottsdale Arizona we had been the Tilton-'s neighbors for over 26 years. Not only have they been wonderful and thoughtful neighbors, they have also become our dear friends. Louis and Linda Tilton have shared their plans with us to add a 3 car garage to the property on Covington Rood. We 100% support their request for the addition of the garage as well as the request to save their old carriage house. The carriage house is a part of the original estate and holds many memories. In our opinion, the carriage house adds character to the property and is a part of the neighborhoods history and charm. I feel that they should be able to enhance their property without compromising or sacrificing the existing structure. Sincerely, Ray and Mary Lou Barton Ix *"eV 10910 E. Feathersong Lane - Scottsdale, Arizona 85255 U Raytnond L. Barton AUG 7 D Ail, M August 26, 2014 To whom it may concern, Prior to moving to Scottsdale Arizona we had been the Tilton-'s neighbors for over 26 years. Not only have they been wonderful and thoughtful neighbors, they have also become our dear friends. Louis and Linda Tilton have shared their plans with us to add a 3 car garage to the property on Covington Rood. We 100% support their request for the addition of the garage as well as the request to save their old carriage house. The carriage house is a part of the original estate and holds many memories. In our opinion, the carriage house adds character to the property and is a part of the neighborhoods history and charm. I feel that they should be able to enhance their property without compromising or sacrificing the existing structure. Sincerely, Ray and Mary Lou Barton Ix *"eV 10910 E. Feathersong Lane - Scottsdale, Arizona 85255 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 August 14, 2014 RE: 5620 Covington Road Caretaker House/Garage Dear City of Shorewood, We would like to formally register our support for our neighbors, Louis and Linda Tilton, who have lived at 5620 Covington Road for almost as long as we have lived here, and their request to keep their carriage house/garage intact and in the current location. If we wanted to live in Edina where charming, quaint, historical structures are torn down to be replaced by something "new ", we would move to Edina. Instead, we have chosen to live and raise our family here since 1985 because it is charming, quaint and has a sprinkling of historic structure that almost take one back to another time. We have seen the Tiltons improve their property over the years while maintaining the character of the old estate both inside and outside. We have personally seen the proposed plans and sketches for the garage close to the house and we believe the new garage for cars would be unobtrusive to both people driving on Covington as well as people enjoying the lake. For many years it certainly would be an eyesore for people to see a large hole in the ground if the historic building on Covington would have to be removed. it has always been well maintained and cared for. We still mourn the tree that had to come down for safety reasons on the north end of Ridge Road, because like the carriage house/garage, they are icons of Christmas Lake for those of us who live and visit here. We thank you for your time in considering our support to keep a part of history intake for all future residents and visitors to Christmas Lake in this wonderful community called Shorewood. Sincerely, Karen and Corky Vance / V« illiq il► i IT ifflo W-41 August 15, 2015 Re: Tilton Construction at 5620 Covington Rd, Shorewood To Whom It May Concern: We are writing on behalf of Linda and Louis Tilton. We have seen their proposed drawings and support their request to add a new garage attached to their current home and at the same time keep the garage/carriage house on Covington Road. We have been residence on Christmas Lake for over 40 years and are very much interested in preserving our neighborhood heritage and therefore request that you not remove the historical carriage house that was part of the original estate. Thank you for your consideration on this matter and hope you will allow the Tilton's to proceed with their plan as requested. James and Karen Meyer ffl 1 =-� To Whom It May Concern: I am a former resident of Ridge Road and have designed two books about Christmas Lake, including one about the history of the area. The Tilton property was featured in this book due to its historical significance, and for the same reason, the party to celebrate the publishing of the book was held at the Tilton home. The very existence of this book, a non-profit project sponsored by the Christmas Lake Homeowners Association, speaks to the importance this community places on its heritage. And the Tiltons' gracious hosting of the book launch party certainly reflects both their community involvement and the value they place on the historical significance of their property. Sadly, few of the early structures on Christmas Lake remain, and some of those that do are in disrepair and not likely to survive much longer. This makes the preservation of the few remaining historical buildings that are in good shape all the more critical. The Tiltons have been excellent stewards of their historic property, both in the maintenance of the old buildings and their sensitivity in making any improvements tie in to the historical look. This is evident on the drawings of the proposed garage. If the issue is a current regulation that prohibits more than one garage, I would hope that can be resolved by the Tiltons' commitment to continuing to use the building only for storage. I have never known them to use it for anything but storage. I also have personally experienced the hazardousness of walking down their driveway in winter. The long, steep, and often slippery drive represents a safety issue and hardship that clearly warrants the construction of a garage down by the house, with covered access. As public stewards of the community, I sincerely hope that you do not make the mistake of allowing a piece of our local history to be lost unnecessarily. And, in considering the Tiltons' request, please keep in mind their personal safety as they continue to enjoy their home into their senior years. Sincerely, Sharon Dana t� ( 2_(; ' ' Augustl4,2014 TO WHOM IT MAY CONCERN: We have seen the Tilton plans to add a garage and support their request for that and to save the old carriage house on Covington Rd. We live directly across the street and our home was part of the original estate. The garage/carriage house and home are the remaining parts of that original estate. It would make no sense to require the removal of the historic structure. We support keeping the existing structure and allowing the Tiltons to build a garage down attached to their home. Signed, Aubrecht, Patrice 1:59 PM (24 minutes ago) to bnielsen, cityhall, me Siemens Industry Inc Infrastructure & Cities Sector Smart Grid Division, Energy Automation 10900 Wayzata Boulevard, Suite 400 Minnetonka, MN 55305 USA Office Location: 3-012 Mon, Tues, Wed ENSOL Operations Support&Services Cell (preferred): (612) 308-5950 Office: (952) 607-2739 Fax: (952) 607-2354 mailto: Patrice.Aubrecht(cD-siemens.com Sky•e: patrice.marie.aubrecht http://Www.usa.siemens.com/ener-gy "You c1 nnot change the wind, but you can adjust your sails. ARLENE SC U T 8:51 PM (14 hours ago) to me I I "I- t Peggy Schultz Aug 13 (1 day ago) to me Sincerer, Gary Larso'la 59801 Rrrlg Done ` Shorewood, ,W 55:33.1 August 20, 7014 CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR ADDITIONAL ACCESSORY SPACE TO LINDA AND LOUIS TILTON WHEREAS, Linda and Louis Tilton (Applicants) are the owners of real property located at 5620 Covington Road, in the City of Shorewood, County of Hennepin, legally described as: "Lot 2, Block 1, Tracey Addition, Hennepin County, Minnesota "; and WHEREAS, the Applicants have applied to the City for a Conditional Use Permit for the construction of an attached garage, the area of which, when added to the area of existing accessory space on the property, will bring the total area of accessory space on the property up to 3102 square feet; and WHEREAS, the Shorewood City Code requires a Conditional use Permit for the construction of accessory space exceeding 1200 square feet; and WHEREAS, the Applicants' request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 27 August 2014, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at its regular meeting on 2 September 2014, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicants' request was considered by the City Council at its regular meeting on 22 September 2014, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. The subject property is located in a R -lA /S, Single- Family Residential/Shoreland zoning district and contains approximately 54,901 square feet of area. 2. The total proposed accessory space (3102 square feet) does not exceed the floor area above grade of the principal structure (4630 square feet). The total area of accessory space does not exceed 10% of the minimum lot area for the R -lA /S zoning district in which it is located (4000 square feet). 4. The design and materials of the proposed attached garage are consistent with the architectural character of the proposed home. The subject garage complies with all setback requirements for the R -lA /S. zoning- district. 6. The existing detached garage /carriage house located on the east end of the property does not comply with current setback or height requirements for the R -lA /S zoning district. An existing shed, located between the house and the lake, does not comply with setback requirements. 7. An Ad Hoc Committee, consisting of one Planning Commissioner, one Park Commissioner, and one City Council member, reviewed the application and determined that the applicants' request satisfied the provisions of Shorewood's Zoning Code with respect to nonconforming accessory structures having historic, architectural or cultural significance. 8. The Planning Commission has recommended that the nonconforming structures in question have architectural, cultural or historical value, specifically: a. The applicants have demonstrated that the structures existed well in advance of the incorporation of the City of Shorewood. b. The applicants have provided aerial photographs from the University of Minnesota, and testimony from area residents, attesting to the approximate age of the structures and their historic and cultural value. C. The garage /carriage house was used in the past as a carriage house and chauffeur's quarters. According to the applicants' architect, "The structure has architectural value because it is part of the summer camp compound which, collectively, is an iconic example of an architecture which reigned on wilderness lakes from the Gilded Age through the Roaring Twenties." d. With respect to cultural value, the architect goes on to state "The structure has cultural value because it is part of the summer camp compound which belonged to an era when families left the hot, dusty city and spent the entire summer at the lake while dad commuted by train to work back in the city." CONCLUSION A. The application of Linda and Louis Tilton for a Conditional Use Permit as set forth herein above be and hereby is granted. B. This approval is subject to the following: The new attached garage and existing accessory structures will be used strictly for purposes of a residential nature, but not as dwellings. -2- 2. The Applicants are hereby advised that the City Code provides specific regulations relative to home occupations and any future use of the new garage or existing structures for other than allowable residential purposes must comply with such regulations. 3. The Applicants shall enter into a maintenance agreement with the City, suitable for recording, setting forth standards for the maintenance of the nonconforming structures. C. That the City Administrator /Clerk is hereby authorized and directed to provide the Applicants with a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY SHOREWOOD this 22nd day of September 2014. ATTEST: Jean Panchyshyn, City Clerk -3- Scott Zerby, Mayor �l owl City of Shorewood Council Meeting Item Title / Subject: Ribbon Cutting — Smithtown Road (West) Trail Meeting Date: 22 September 2014 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen E MEETING TYPE Regular Meeting Policy Consideration: Should the City hold a ribbon cutting for the westerly segment of the Smithtown Trail project? Background: After a miserable start to construction season, the Smithtown Road (West) Trail segment is finally in shape for a ribbon cutting event. Staff suggests gathering at the same place we held the ground- breaking - directly across the street from the Minnewashta Elementary School parking lot. Since there is a work session scheduled for 6:00 P.M. that night, we suggest meeting on -site at 5:30. We will send out the same notice that we did for the groundbreaking. Financial or Budget Considerations: None. Options: Approve the date and time; pick a different date and time; or drop the idea entirely. Recommendation / Action Requested: These events are too enjoyable to simply drop. We recommend meeting for a photo op at 5:30 P.M. on October 13. Connection to Vision / Mission: Healthy environment /attractive amenities. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 A�+ J8 i ASSCroluics, Jrra Qt3£, jIPIE?03'} fdf}° j? /?iliEiF3:J'EMkpU'�"3zkif7QXtsd 'COYI9vvc'6orz September 19, 2014 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Gideon Glen /Cove Parking Lot Improvement Project and Appurtenant Work City of Shorewood Project No. 13 -07 WSB Project No. 1459 -90 Honorable Mayor and City Council Members: -ttqfi— P f t -,1.1! of 6evis {E- SC��ui u t 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763- 541 -4800 Fax: 763- 541 -1700 Bids were received for the above - referenced project on Friday, September 19, 2014, and were opened and read aloud. One bid was received. The bid was checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bid as submitted by Midwest Asphalt Corporation, Eden Prairie, Minnesota, in the amount of $49,300.13. The Engineer's Estimate for the project was $21,517.50. We recommend that the City Council consider this bid and reject the bid due to the high bid received. Sincerely, WSB & Associates, Inc. Paul Hornby, PE Project Manager Attachments cc: Matthew Timmers, Midwest Asphalt Corporation at Equal Opportunity Employer issbeng,com Ktl01f5'1- 9u0iAdn�lo \fmirtlruc6nn AAmin LOR -09E214Ao, V 1'§J7 -7V - Mr JeCL L51u ADSLraeL WSB Project Bid Abstract Project Name: SHOR - 2014 Misc. Engineering Contract No.: Support Client: City of Shorewood Project No.: 01459 -90 Bid Opening: Owner: St. Paul Denotes Corrected Figure rage t w I 9/22/2014 Project: 01459 -90 - SHOR - 2014 Misc. Engineering Support Engineers Estimate Midwest Asphalt Corporation (EdnPrie) Item No. I Item JUnits IQuantitylUnit Price JTotal Price Unit Price JTotal Price SCHEDULE A - PARKING LOT IMPROVEMENTS 1 2021.501 MOBILIZATION LUMP SUM 1 $1,100.00 $1,100.00 $10,000.00 $10,000.00 2 2101.501 CLEARING ACRE 0.01 $5,000.00 $50.00 $1.00 $0.01 3 2101.506 GRUBBING ACRE 0.01 $5,000.00 $50.00 $1.00 $0.01 4 2503.523 SALVAGE CASTING ASSEMBLY EACH 1 $100.00 $100.00 $500.00 $500.00 5 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN FT 50 $8.00 $400.00 $20.00 $1,000.00 6 2106.607 COMMON EXCAVATION (EV) CU YD 30 $12.00 $360.00 $50.00 $1,500.00 7 2106.6071 COMMON BORROW (LV) CU YD 10 $12.00 $120.001 $50.00 $500.00 8 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 5 $150.00 $750.001 $100.00 $500.00 9 2211.501 AGGREGATE BASE CLASS 5 (100% CRUSHED LIMESTONE) TON 50 $20.00 $1,000.00 $60.00 $3,000.00 10 2411.602 PRECAST CONCRETE WHEEL STOP (ANCHORED) EACH 3 $100.00 $300.00 $650.00 $1,950.00 11 2531.603 CONCRETE CURB & GUTTER, SURMOUNTABLE LIN FT 50 $20.00 $1,000.00 $85.00 $4,250.00 12 2563.601 TRAFFIC CONTROL LUMP SUM 1 $1,500.00 $1,500.00 $2,000.00 $2,000.00 13 2506.516 CASTING ASSEMBLY EACH 1 $750.00 $750.00 $11,000.001 $1,000.00 14 2564.531 ISIGN PANELS TYPE C SO FT 2 $50.00 $100.00 $350.00 $700.00 15 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT 1 50 $215 $137.50 $5.00 $250.00 16 2573.530 STORM DRAIN INLET PROTECTION EACH 3 $250.00 $750.00 $150.00 $450.00 U 147 -7U - rr0)ect t3iu HDSrracr rage L. of 17 12575.5021SEED MIXTURE 270 POUND 10 $10.00 $100.00 $25.001 $250.00 18 12575,560 1 HYDRAULIC SOIL STABILIZER TYPE 5 POUND 60 $10.00 $600.00 $15.00 $900.00 19 12575,532 1 FERTILIZER TYPE 2 POUND 10 $10.00 $100.00 $25.00 $250.00 20 12575.501 ISEEDING ACRE 0.03 $10,000.00 $300.00 $1.00 $0.03 Total SCHEDULE A - PARKING LOT IMPROVEMENTS: $2;000.00 $9,567.50 $2,500.00 $29,000.05 SCHEDULE B - DRAINAGE IMPROVEMENTS 21 12451.507FGRANULAR FOUNDATION AND /OR BEDDING ITON 1 20 $20.001 $400.001 $65.001 $1,300.00 22 12101.501 ICLEARING JACRE 1 0.031 $5,000.001 $150.001 $1.00 $0.03 Project: 01459 -90 - SHOR - 2014 Misc. Engineering Support Engineers Estimate Midwest Asphalt Corporation (EdnPrie) Item No. Item Units Quantity Unit Price Total Price Unit Price Total Price 23 2101.506 GRUBBING ACRE 0.03 $5,000.00 $150.00 $1.00 $0.03 24 2105.607 SITE GRADING CU YD 30 $30.00 $900.00 $50.00 $1,500.00 25 2501.515 18" RC PIPE APRON EACH 1 $2;000.00 $2,000.00 $2,500.00 $2,500.00 26 2501541 18" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 20 $50.00 $1,000.001 $250.00 $5,000.00 27 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48 -4020 LIN FT 5 $300.00 $1,500.00 $650.00 $3,250.00 28 2506.516 CASTING ASSEMBLY EACH 1 $750.00 $750.00 $1,000.00 $1,000.00 29 2511.501 RANDOM RIPRAP CLASS IV CU YD 30 $100.00 $3,000.00 $100.00 $3,000.00 30 2511.515 GEOTEXTILE FILTER TYPE IV SO YD 50 $5.00 $250.00 $15.00 $750.00 31 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT 200 $2.75 $550.00 $100 $600.00 32 2573.530 STORM DRAIN INLET PROTECTION EACH 2 $250.00 $500.00 $150.00 $300.00 33 2575.502 SEED MIXTURE 270 POUND 10 $10.00 $100.00 $25.00 $250.00 34 2575.560 HYDRAULIC SOIL STABILIZER TYPE 5 POUND 40 $10.00 $400.00 $15.00 $600.00 35 2575.532 FERTILIZER TYPE 2 POUND 10 $10.00 $100.00 $25.00 $250.00 36 2575.501 SEEDING ACRE 0.02 $10,000.00 $200.00 $1.00 $0.02 Total SCHEDULE B - DRAINAGE IMPROVEMENTS: $11,950.00 $20,300.08 Total SCHEDULE A - PARKING LOT IMPROVEMENTS: $9,567.50 $29,000.05 Total SCHEDULE B - DRAINAGE IMPROVEMENTS: 1 $11,950.00 $20,300.08 Totals for Project 01459 -90 $21,517.50 $49,300.13 % of Estimate for Project 01459 -90 129.12% vi4D7 -yv - rrojecL uia tiDSUaoL I hereby certify that this is an exact reproduction of bids received. Certified By: License No. 23359 Date: September 19, 2014 rage ) ui _) CITY OF SHOREWOOD RESOLUTION NO. 14 -085 A RESOLUTION REJECTING BIDS FOR GIDEON GLEN CONSERVATION OPEN SPACE PARKING LOT IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for local improvements designated as the Gideon Glen Conservation Open Space Parking Lot Improvements Project, bids were received, opened on September 19, 2014, tabulated according to law, and such tabulation is attached hereto and made a part hereof, and WHEREAS, the City Council has determined that Midwest Asphalt Corporation of Eden Prairie, MN is the lowest bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Clerk are hereby directed to reject all bids received for this project based upon project costs exceeding the budgeted construction costs. 2. That the City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with the said bids. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22`" day of September, 2014. ATTEST: Jean Panehyshyn, City Cleric Scott Zerby, Mayor #9A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Resolution Accepting Quotes and Award of Construction Contract for the Gideon Glenn Conservation Open Space Parking Lot Improvements Project. Meeting Date: 9/22/2014 Prepared by: Paul Hornby Reviewed by: Brad Nielsen Attachments: Resolution Background: The Park Commission has planned for an aggregate surface parking lot for the Gideon Glen Conservation Open Space Parking Lot Improvements, and has included this project in their CIP. The project quote opening is at the office of WSB on Friday, September 19, 2014. The quote results will be presented to the City Council at the regularly scheduled meeting with a tabulation of quotes, recommendation letter, and a revised Resolution authorizing award of the contract to the lowest responsible and responsive bidder. The resolution will be in the format included in this Council Agenda item with the inclusion of the successful bidder and contract amount. Financial or Budget Considerations: The 2014 Capital Improvement Plan budget includes $12,000 in the Park Fund and the storm water fund will cover the drainage improvements. Options: 1. Approve the resolution accepting quotes and awarding the contract to the lowest responsible and responsive bidder for the Gideon Glenn Conservation Open Space Parking Lot Improvements Project. 2. Reject all bids for the Gideon Glenn Conservation Open Space Parking Lot Improvements Project. 3. Take no action on this item at this time. Recommendation / Action Requested: City staff will provide a bid results letter and recommendation after the bids are received, reviewed and tabulated prior to the Council meeting for the Gideon Glenn Conservation Open Space Parking Lot Improvements Project. Staff recommends that if the Council awards the contract, the award is contingent upon MCWD approval of the project and permitting. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 14 - A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR THE GIDEON GLENN CONSERVATION OPEN SPACE PARKING LOT IMPROVEMENTS PROJECT WHEREAS, pursuant to an advertisement for bids for local improvements designated as the Gideon Glenn Conservation Open Space Parking Lot Improvements Project, quotes were received, and opened on September 19, 2014, and tabulated according to law, and such tabulation is attached hereto and made a part hereof as Exhibit A; and WHEREAS, the City Council has determined that "CONTRACTOR" is the lowest bidder in compliance with the bid documents. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a contract with "CONTRACTOR" in the name of the City of Shorewood, Gideon Glenn Conservation Open Space Parking Lot Improvements Project, according to the plans and specifications therefore approved by the City Council on file in the office of the City Clerk. 2. That the City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the next two lowest bidders, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of September, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor CITY OF SHOREWOOD (2 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us Re: Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Prepared by Paul Hornby and Brad Nielsen Galpin Lake Road Walkway Schedule — PROJECT SCHEDULED FOR RE -BID IN 2015 0 Planning Commission recommendation to Council re trail segment for following year 0 Council authorizes preparation of survey and Feasibility Report 0 Survey (30 days) — May 0 Feasibility Report (30 days) — June 0 Planning Commission review of feasibility report and trail walk — July 0 Planning Commission recommendation to Council re Feasibility Report 0 Council approves Feasibility Report 0 Planning Commission holds Neighborhood Meeting (Open House) 0 Council award of land acquisition services and authorizes preparation of Plans and Specifications 0 Preparation of Plans and Specifications (90 days) ■ 95% Complete submittal to MnDOT 7/01/14 ■ MnDOT Review Complete 7/31/14 ■ CC Authorization to Advertise for bids 6/23/14 ■ Open Bids 8/19/14 ■ CC consideration of Award 8/25/14 L Land Acquisition Process (start approx. mid -way through plans and specs) • Land Acquisition process not required due to design modifications • Individual temporary easements or rights of entry may be required • Reduces project schedule ❑ Neighborhood preconstruction meeting 9/04/14 ❑ City possession of easements /letter of compliance N/A ❑ Groundbreaking Ceremony 9/08/14 ❑ Begin Construction 9/08/14 ❑ Construction substantially complete — Phase 1 Construction 10/31/14 ❑ Construction substantially complete — Phase 2 Construction 7/31/15 ❑ Ribbon Cutting Ceremony 8/10/15 ❑ Restoration complete 7/31/15 Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Page 2 Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule Planning Commission recommendation to Council re trail segment for following year 6/03/14 Council authorizes preparation of survey and Feasibility Report 6/23/14 Survey (30 days) — (In Process) 7/14/14 — 9/10/14 Feasibility Report (30 days) — 8/18/14 - 10/10/14 Planning Commission review of feasibility report and trail walk 10/21/14 Planning Commission recommendation to Council re Feasibility Report 10/21/14 Council approves Feasibility Report 10/27/14 Planning Commission holds Neighborhood Meeting (Open House) 10/30/14 Council award of land acquisition services and authorizes preparation of Plans 10/30/14 and Specifications Preparation of Plans and Specifications (90 -120 days) 10/30/14— 2/27/15 ❑ Land Acquisition Process (start approx. mid -way through plans and specs) 10/30/14- 7/27/15 o Complete parcel descriptions and legal descriptions o Review proposed easements with staff/attorney o Letters to property owners regarding survey staking o Field stake proposed easements for Appraiser /RW Agent o Easement viewing — parcel owner and RW Agent on -site o Appraisal information o Appraisal review o Council considers resolution to authorize staff to make offers and eminent domain schedule o Prepare and deliver offers to parcel owners ❑ Neighborhood informational meeting (Open House) ❑ Begin eminent domain action ❑ Council approves Plans and Specifications and authorizes ad for Bids ❑ Receive bids for construction ❑ City possession of easements /letter of compliance ❑ Council awards Construction Contract ❑ Neighborhood preconstruction meeting ❑ Groundbreaking Ceremony ❑ Begin Construction ❑ Construction substantially complete ❑ Ribbon Cutting Ceremony ❑ Restoration complete 5/19/15 2/09/15 5/25/15 6/08/15 6/22/15 6/22/15 6/30/15 6/30/15 7/06/15 10/15/15 10/31/15 11/15/15